Buildings News - June 2020

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June 2020

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DOB NOW: Build Updates - LAA

DOB NOW: Build will be updated with a number of changes specific to the Limited Alteration Application (LAA) work type.

In response to feedback from industry members, the following changes are being implemented:

Electronic Submission of Civil Penalty Waivers (L2)

L2: Requests for Overrides, Reductions or Waivers of Civil Penalties for Work Without a Permit for LAA jobs can no longer be submitted using the DOB NOW help form. LAA filings created on or after June 15 will complete the L2 form as part of the application. A scanned copy of the paper L2 form should not be uploaded.

If a building has a Work Without Permit violation, the LAA applicant will automatically receive a notification upon clicking the File button. Applicants will be prompted to select Request L2 from the Filing Action column on their DOB NOW dashboard. This will create a new tab on the LAA application where all the information that had previously been provided on the L2 paper form will now be entered. Depending on the L2 request code selected, the system will automatically require upload of supporting documents.

The LAA L2 can be requested and submitted by LAA licensees as well as building owners if their information had been entered on the LAA prior to clicking the File button. After DOB completes the review of the L2, an email will be sent stating whether the L2 has been approved and the LAA can be filed or the L2 has been rejected and a new L2 must be submitted.

Additional Changes to DOB NOW: Build LAA job filings

The changes described below have been made to the LAA work type and primarily affect the Scope of Work and Fee sections. All changes are applicable to new LAA job filings that are created on or after June 15 or were still in Pre-Filing status on June 12. Changes will also apply to PAAs that are in Pre-filing or Objections statuses if the specific fields are editable on the PAA.

CATEGORY

DESCRIPTION

Asbestos Abatement Compliance

CAI and Control #

CAI and Control # will now only be required once per job filing. The system will no longer request the ACP 5 Certification Number and Asbestos Control Number for each appliance separately.

Category of Work Change

new installation of water meter

New installation of Water Meter (sub meter) must now be filed as Category 1.

Category of Work Change

rearrange/remove sprinkler heads

Rearrange/remove sprinkler heads off the domestic will be added to Category 1 item types and will now only be allowed to be filed in Category 1

Addition of Item Type

Commercial sink

A new item type in the Water work type has been added to allow applicants to perform work on a commercial sink.

Addition of Item Type

Gas piping

Added option to select gas piping for all gas fueled appliances.

Addition of Item Type

Gas piping/repair

Added option to select gas repair for gas fired appliances when the work does not include any gas piping work. Gas repair may include but is not limited to the following:

Gas valves

Gas meter and meter bar

Couplings

Removal of Item Type

Emergency Eye Wash

Emergency Shower

New installations of the following plumbing fixtures will no longer be allowed to be filed on an LAA:

Emergency Eye Wash

Emergency Shower

Removal of Item Type

Primary water meter

New installation of a primary water meter can no longer be filed on an LAA and must be filed as a PL (Plumbing) Work Type.

Appliance Data Grid

optional for certain item types

The appliance data grid will not be required when:

selecting ‘Gas Flex’ or ‘Gas Tankless Coil’;

removing any gas fired appliance;

filing for fire suppression work.

Required Document Change

Borough Office Letter

Borough Office Approval Letter for an additional meter will only be required in the following scenarios:

In residential buildings 1 or 2 family

Required Document Change

Chimney Letter

Chimney Letter will automatically be required in the following cases:

New installation of hot water heater:

New installation of a Gas Hot Water Heater CAT 1 Vent (Atmospheric Vent Standard Chimney).

New installation of a Gas Hot Water Heater CAT 2 Vent (Atmospheric Vent Lined Chimney).

Replacement of Hot Water heater:

Applications for two or more hot water heaters and answers ‘no’ to “Do you have an existing job number?”

Required Document Change

Electrical Permit

Question has been added to reduce when an electrical permit is required:

“Are you establishing permanently connected circuits or hard wire circuits?” If ‘no’, electrical permit is not required.

Required Document Change

Form OP129

When filing for a secondary backflow device, Form OP129 will no longer be required ‘Prior to Permit’; it will now be required ‘Prior to Sign Off.

Filing Fee for Oil Work

All LAAs with a scope of work for oil work will have a flat filing fee of $130.

Filing Fee for 1/2/3 Family

non-Residential

Minimum filing fee for 1/2/3 Family building type, where building use is Commercial, Mixed Use, or Other will be $195 (with the exception of Oil Work that has a minimum flat filing fee of $130).

Visit the DOB NOW: Build LAA Resources page for more information or submit an inquiry at www.nyc.gov/dobnowhelp.

More DOB NOW: Build Updates

Please note, these changes only affect existing DOB NOW work types, and no new work types are being added in this release.

WORK TYPE

CATEGORY

DESCRIPTION

MS

Mechanical Systems

Modify Subcategories of Mechanical Proposed Work

Mechanical proposed work subcategories can be modified (Added or Deleted) when the filing is in any of the below statuses:

Corrections

Incomplete

Objections

QA Failed

If the filing has been approved, the subcategories can be modified through a Post Approval Amendment (PAA).

To add a subcategory:

First, on the PW1 tab, in the Filing Review Type section, check additional Proposed Work subcategory:

Heating Systems

Ventilation Systems

Air Conditioning Systems

Refrigeration Systems

Cooling Towers

Associated Ducts and Piping

Generators

Others

Second, on the Scope of Work tab, in the Equipment Specification Table, select +Add to include items in the added subcategory.

To delete a subcategory:

First, on the Scope of Work tab, in the Equipment Specification table, scroll to the right and click the Delete button for all items in the subcategory. Second, on the PW1 tab, in the Filing Review Type section, uncheck the proposed work subcategory.

FN, SF, SH

Fence,

Scaffold,

Shed

Progress Inspection – Final

On jobs filed on or after June 15, 2020, an option to select who will perform the final progress inspection has been added to the PW1, Filing Review Type section. Select Department of Buildings or Registered Design Professional (Progress Inspection – Final will be added to the application).

This option cannot be changed with a PAA.

PW1

Applies to all work types that use the PW1

Record Management Fee change

The Record Management Fee will be waived for Subsequent filings (a filing with a -S1, -S2, -S3… suffix).

In addition, any Initial filing (-I1) that has an Associated New Building BIS Job Number will continue to have the Record Management Fee waived.

PW1

Applies to all work types that use the PW1

Add/Remove Floors

Work on Floor under Location Information on the PW1 tab can be modified (Add or Delete) when the filing is any of the below statuses:

Corrections

Incomplete

Objections

QA Failed

If the filing is approved, Work on Floor can be modified through a post approval amendment (PAA).

To modify the Work on Floors table, select +Add or scroll to the right and select the Delete button under Actions.

PW1

Applies to all work types that use the PW1

Work Types added to Application Highlights

The work types included in a PW1 filing will be displayed in the Application Highlights section in the industry portal. It will also display on the PDF when View Filing is selected.

Visit the DOB NOW: Build Resources page for more information or submit an inquiry at www.nyc.gov/dobnowhelp.

Melanie E.
La Rocca Commissioner

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