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Mayor's Office of Contract Services


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Resources Library
FAQ
Trainings
Procurement 101
Requirements Contract

Resources Library

FAQ

Trainings

Procurement 101

Requirements Contract


Resources Library

Explore our resources to better understand how to contract with the City.

Interested in participating in workshops and webinars? Learn more about our trainings!

Last updated: February 11, 2025.

Get Ready to Do Business

Get Filed

Show the City Who You Are

Update Your Account

PASSPort Vault

Find Contract Opportunities

In Spanish

Respond to Contract Opportunities

In Spanish

Complete Contract Award Tasks

In Spanish

Get Paid

End of Contract Tasks

Get Ready to Do Business

Create an account and get filed in PASSPort.

Create a PASSPort Account

Add Users and Assign Roles Learn how to add and edit contacts in your Vendor Profile.

PASSPort Frequently Asked Questions

Get Filed

PASSPort Vendor Enrollment, also known as “getting Filed” in PASSPort, is a required step to do business with the City.

Refer to the guide and glossary below for details on completing your PASSPort Vendor Enrollment, including how to:

Complete Basic Information

Add Contacts

Complete Questionnaires

Upload Documentation

Sign and Submit the Vendor Enrollment Package

Once you’re in Filed enrollment status, the City can access your Vendor Profile in PASSPort to learn about your organization.

Complete the PASSPort Vendor Enrollment

Enrollment Glossary

Show the City Who You Are

Provide additional information about your organization – what goods or services you can provide, your business certifications, and more.

Enroll in Commodities Help agencies find you by listing what goods and services you provide.

Find Commodity Codes for Your Business Use this NYC Commodity Classification Directory when enrolling in commodities in PASSPort.

Submit the HHS Prequalification (PQL) Application

Self-Declare Minority-Owned/Woman-Owned Business Enterprise (M/WBE) Certifications

HHS Prequalification Revisions: Resubmit the Financial Document

Update Your Account

Need to change your disclosures, organization details, or leadership information? Here's how.

Submit a Change Request

Update Vendor Contact Information

Update the CEO Section

PASSPort Vault

Learn how to use your organization's Vault. Preview what is coming soon in the next PASSPort release.

What is the PASSPort Vault? Use PASSPort Vault with your team to organize and search documents from a central location.

Access the Vault How to reach the Vault after logging in to PASSPort.

Navigate the Vault Get familiar with the different parts of the Vault.

Upload Documents in the Vault Upload and store your procurement-related documents for easy access in PASSPort.

Create Folders in the Vault Use folders to help you organize your documents.

View Sent Files in the Vault See what files you sent other organizations.

Move Documents and Folders in the Vault Need to organize a little? Let us show you how.

Send Documents to Other Organizations in the Vault Use PASSPort Vault's built-in functions to share files with other organizations you do business with.

Find Documents Sent to Your Organization in the Vault How to easily find files sent by organizations you work with.

Search the Vault Tips and tricks to find files quickly.

Archive Documents in the Vault Stay recent with your files by archiving older ones.

How Does Document Linking Work? Understand how your files connect between PASSPort Vault and PASSPort Central.

Best Practices for the Vault Helping you get the most out of using the Vault.

Find Contract Opportunities

Learn where to find contract opportunities (solicitations) and apply for discretionary funding.

Understand NYC Procurement Methods Learn more about the basics of the City's contracting process.

If you are looking for contract opportunities and need help with:

Important Terms

Find an Opportunity: Search Options Overview

Browse Opportunities (RFx) in PASSPort

Best Practices for Using the Search Function

View RFx Key Details

Check for RFx Invitations in PASSPort

Please use Find Opportunities in PASSPort below to assist you.

Find Opportunities in PASSPort How to search for opportunities to do business with the City of New York.

About Discretionary Funding for Nonprofits

Discretionary Funding Checklist for Nonprofits

Requirements Contracts Learn about supplying the City's entire need for a good or service.

In Spanish

Encontrar Oportunidades de Contractación (53:05)

Respond to Contract Opportunities

Found an opportunity your organization wants to pursue? Learn how to submit a bid or proposal.

If you are responding to contract opportunities and need help with:

Respond to an RFx: Overview

View RFx Details

Acknowledge the RFx

How to Use the Discussion Forum

Add RFx Contributors

Prepare Your RFx Response

Questionnaire Tab

Documents Tab

Item Tab

LL34 Compliance Tab

Subcontractors and Joint Ventures Tab

M/WBE Requirements Tab (Read-Only)

Submit Your RFx Response

Duplicate an RFx Response

Please use Submit a Bid/Proposal in PASSPort below to assist you.

Respond to RFx in PASSPort Initiate and manage responses to opportunities.

Add Your Organization's LL34 ContactsLearn how to identify LL34 contacts before completing RFx and Contract tasks.

User Roles for Bid/Proposal Responses

View Award Selection Status Learn how to view the status of your RFx response

For Prime Vendors: Subcontracting in PASSPort Get an overview of how prime vendors submit approval and modification requests, record payment information, and more for subcontracting.

For Subcontractors: Subcontracting in PASSPort What can subcontractors do in PASSPort?

Submit a Subcontract Modification Request Update your subcontract using modification requests.

Submit a Subcontractor for Approval Seek approval for any subcontractors you want to add to your contract.

Subcontractor Payment Validation Overview Record subcontractor payments in PASSPort for verification.

Record a Subcontractor Payment Enter your subcontractor payments in PASSPort.

For Subcontractors: Confirm a Payment Confirm receipt of payment in PASSPort within 14 days.

M/WBE Utilization Tracker Overview Check on your contract M/WBE goals.

Replace an Existing Subcontractor Drop or change your subcontractor in PASSPort.

Upload or Link Documents to a Task Upload or link documents in your contracts, invoices, and more.

Unlink Documents Learn when and how documents can be unlinked in PASSPort.

In Spanish

Responder a Oportunidades de Contractación (1:02:59)

Complete Contract Award Tasks

Before your contract can be registered with the Comptroller, the City requires several documents to be submitted.

Manage My Contract: Overview Learn how to navigate and manage your contract in PASSPort.

Award Milestones Tracker Learn how to track your contract's registration process in PASSPort

Contract Registration: Edit the Vendor Team Learn how to add or remove users from your Contract's Setup Team tab.

Complete Vendor Document Submission Learn how submit documents your agency requested.

Approve and Sign Contract Authoring Document Learn how to approve and sign your contract in PASSPort

Submit Certification of No Change (CNC)

Upload EEO and DBA Documentation

In Spanish

Completar Tareas de Adjudicació de Contratos (51:56)

Get Paid

Learn how to create and submit budgets, invoices, and more - visit PASSPort Financials.

End of Contract Tasks

Learn how to read and respond to agencies' evaluation of your contract performance.

Respond to Performance Evaluations

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