Contracting Roadmap | MOCS

Mayor's Office of Contract Services


ProcurementNonprofitsM/WBE

Contracting Roadmap
Franchises & Concessions
PIP
Doing Business Accountability (DBA)
Electronic Funds Transfer

Contracting Roadmap

Franchises & Concessions

PIP

Doing Business Accountability (DBA)

Electronic Funds Transfer


Contracting Roadmap

Welcome to our new interactive Contracting Roadmap!

Want to learn how to do business with the City of New York?

The Contracting Roadmap will guide you through the process.

Start your contracting journey – click Get Ready To Do Business.

Use the tab key or the up/down arrow keys to navigate search results

Click/tap each step in the path below.

1. Get Ready to
Do Business

1. Get Ready To
Do Business

2. Show the City
Who You Are

2. Show the City
Who You Are

To do business with the City of New York, organizations should complete these steps:

Click/tap on a topic, or press the enter/return key on a topic to expand or collapse each section.

1. Establish Your Organization

Ensure your organization has at least completed the following steps:

Apply for an EIN/TIN with the IRS

Register with the NYS Department of State

Register with the NYS Charities Bureau (Nonprofits Only). For information on how to start a nonprofit, visit New York Council of Nonprofits Inc.

Foreign vendors must follow a different process. Contact the MOCS Service Desk to learn more.

Once you have established your organization, get started with these resources:

Start a Business

Step-by-Step List of Requirements For Your Business

Operate and Grow

Business Preparedness: Self-Assessment Tool and Digital Library

2. Create a PIP Account

A Payee Information Portal (PIP) vendor account is needed to receive payments from the City of New York. In PIP, vendors can register for Electronic Funds Transfers/Direct Deposit, view financial transactions, and more.

Create your PIP vendor account.

3. Register a NYC.ID

A NYC.ID is needed to request a vendor PASSPort account. PASSPort is the City of New York's end-to-end digital procurement platform.

See Create a PASSPort Account.

4. Request a Vendor PASSPort Account

If your organization does not have a PASSPort account, Create a PASSPort Account for your organization.

Once your account request has been approved by MOCS, you can log in to PASSPort using your NYC.ID credentials and take several actions, including finding and responding to contracting opportunities.

Watch this video tutorial (4 minutes).

5. Complete the Health and Human Services (HHS) Prequalification Application in PASSPort

An HHS Prequalification is required to be eligible to respond to Health and Human Service solicitations issued in PASSPort.

HHS Prequalification is also a component of the City Council Discretionary Funding Award Clearance.

For instructions, watch Completing the HHS PQL Application (42 minutes) and Video: Nonprofits Submitting Charities Filings in PASSPort (48 minutes). For additional details, see the Guide: HHS Accelerator Prequalification.

6. Complete the PASSPort Vendor Enrollment

The vendor enrollment package is a series of questions and disclosures relating to a vendor's organization that are completed and submitted in PASSPort. For instructions, watch Video: Completing the Vendor Enrollment Package (1 hour 3 minutes) or see the Guide: Completing the PASSPort Vendor Enrollment.

If your organization is a Nonprofit or qualifies as a Minority/Women-Owned Enterprise (M/WBE), Emerging Business Enterprise, or Locally-based Business Enterprise:

Are you a Nonprofit or For-profit organization?

Are you a Nonprofit or For-profit organization?

Nonprofit

For-profit

Showing the City who you are as an organization helps City Agencies learn about what goods and services your organization can provide.

Has your organization enrolled in commodities and disclosed your NYC business certifications in PASSPort, and–if you are a health and human service provider–completed a Health and Human Service Prequalification Application?

Has your organization enrolled in commodities and disclosed your NYC business certifications in PASSPort, and–if you are a health and human service provider–completed a Health and Human Service Prequalification Application?

Yes

No

3. Find Contracting
Opportunities

3. Find Contracting
Opportunities

4. Respond to
Opportunities

4. Respond to
Opportunities

Learn how to find contracting opportunities with the City of New York:

Watch the Video: Finding Contracting Opportunities (25 minutes).

(En Espanol: Video: Encontrar Oportunidades de Contratación, 53 minutos)

See Find Contract Opportunities.

Check out the data transparency portal PASSPort Public which features a variety of data visualization and information-seeking functionality.

The next step in the process: Respond to Contract Opportunities.

Learn how to respond to contracting opportunities with the City of New York:

Watch the Video: Responding to Contracting Opportunities (26 minutes).

(En Espanol: Video: Responder a Oportunidades de Contratación, 1 hora 3 minutos)

See Respond to Contract Opportunities.

The next step in the process: Complete Award Tasks.

5. Complete
Award Tasks

5. Complete
Award Tasks

$
Start Your Work,
Get Paid!

Start Your Work,
Get Paid!

Start Your Work

$Get Paid!

Which award has your organization received?

Which award has your organization received?

City Council Discretionary Funding

Contract Award

Once your contract is registered, you can start your work and begin invoicing. Contact your Agency contract manager to determine whether your contract's financials will be managed in PASSPort.

Visit PASSPort Financials for learning resources, including guides, live webinar training options, and FAQ.

If you have a Requirements Contract, find the vendor invoicing guides at Requirements Contracts.

The Contracting Roadmap shows the steps to contracting with the City of New York. Visit Getting Started: Contract with the City of New York for more background information on each step.

Additional guidance can be found at:

Glossary - Key terms related to contracts, procurement, and PASSPort

PASSPort FAQs - Find answers to questions about technical issues, opportunities, and more.

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