mbf-health-club-reimbursement-faqs

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Medical Leave and Special Leave of Absence
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MBF Frequently Asked Questions
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MBF Videos

Basic Life and AD&D Insurance

Group Universal Life Insurance (GUL)

Long Term Disability (LTD) Insurance

Superimposed Major Medical

Dental

Vision

Survivor Benefits

COBRA

Medical Leave and Special Leave of Absence

Health and Fitness Reimbursement

Retiree, Senior Drug Subsidy Benefits

MBF Forms & Downloads

MBF Frequently Asked Questions

Email MBF


The Management Benefits Fund

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FAQs - Health and Fitness Reimbursement Program

What is the Health and Fitness Reimbursement Program? View the Answer

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This program will reimburse Management Benefits Fund (MBF) active and retired members for participation in a health club/gym or physical fitness program designed to improve the health and physical condition of each member.

The member's spouse/domestic partner is also eligible for this benefit. Other dependents are not eligible for this benefit.

When am I eligible to receive reimbursement?View the Answer

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You are eligible for reimbursement after completing six consecutive months of regular exercise in a health fitness activity or physical exercise program. Effective for claims submitted on or after July 1, 2024, any eligible Health and Fitness-related expenses incurred within the 6-month consecutive period will be reimbursed.

What is the purpose of the program?View the Answer

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The goal is to promote the life-long benefits of exercise.

When am I eligible to receive reimbursement?View the Answer

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You are eligible for reimbursement after completing six consecutive months of participating in a health fitness activity or physical exercise program.

How do I receive reimbursement?View the Answer

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You and/or your spouse/domestic partner must complete and submit an MBF Health and Fitness Reimbursement Program Claim Form and proof of payment from the health club/gym or physical fitness program every six months for which you would like to receive reimbursement.

Submit the form, and supporting documents, electronically to: https://nyc-mbf.leapfile.net

Active members will receive reimbursement in their regular paychecks and retired members will receive their reimbursement via direct deposit.

Is there a time limitation for submitting claims? View the Answer

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In order to be considered for payment, claims must be submitted within 24 months of the claim period ending date.

What is considered "proof of payment?"View the Answer

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Proof of payment includes:

Health Club contract;

Payment receipts;

Letters on company (health club) stationary or letterhead.

How do I obtain a claim form?View the Answer

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You can download a claim form here.

How much is the benefit?View the Answer

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Effective March 1, 2024, after each six-month consecutive period, reimbursement up to $500 will be issued to the member for the member and/or and the member’s spouse/domestic partner (if participating). If your claim period includes dates both prior to and after March 1, 2024, then your reimbursement will be a maximum reimbursement of $500 for the 6-month consecutive claim period.

Is the benefit taxable?View the Answer

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Yes. The benefit is considered taxable income to the MBF member only in the year in which it is received. The benefit amount will be added only to the MBF member's Form W-2, regardless of whether the spouse/domestic participates in the program.

What type of facillity must I belong to in order to receive reimbursement?View the Answer

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Your health club/gym or physical exercise program must be designed to improve the health and physical condition of you and/or your spouse or domestic partner. Please see the MBF booklet Section for more information and limitations and exclusions. Also, prior to participating in an exercise activity, it is recommended that you consult with your own physician.

Learn more about this benefit

Download the Health and Fitness Reimbursement Claim Form

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