Lease Up Lease Renewal Process - NYCHA

NYC Housing Authority


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Housing Quality Standards
Lease Renewal Process
Owner Incentive Rental and Transfer Program
Guides and FAQs

Housing Quality Standards

Lease Renewal Process

Owner Incentive Rental and Transfer Program

Guides and FAQs


Lease Renewal Overview

As an owner participating in the Housing Choice Voucher (Section 8) program, you can renew the lease with your tenant(s) when the existing lease is set to expire. All lease renewals and contract rent increases must comply with local, State and Federal law, including, but not limited to the Housing Stability and Tenant Protection Act and the New York Good Cause Eviction Law (Good Cause Eviction | Homes and Community Renewal (ny.gov) and good-cause-eviction (nyc.gov)). All lease renewal requests must be sent to NYCHA prior to the expiration of the current lease for review and processing. Below is an overview of the lease renewal process:

Submit Lease Renewal Request

Submit a completed "Landlord Request for Lease Renewal Approval" form and all required documents at least 60 days prior to the effective date of the new lease.

The fastest way to submit this form is via the Owner Extranet.

You may also submit in-person, at a Walk-in Center (WIC), or via mail.

NYCHA Reviews Lease Renewal Request and Supporting Documents

NYCHA will review your request and all submitted documents.

NYCHA will also perform a rent reasonableness evaluation.

Your rent must be deemed reasonable before your lease renewal request is approved.

NYCHA Approves or Rejects Request

You and the tenant will be notified in writing of any approvals or rejections.

If your request is rejected, NYCHA will notify you of the next steps.

In addition to submitting a written lease renewal request, you must also submit applicable supporting documents. A list of the documents that must be provided based on the type of unit you own is provided on the back of the NYCHA "Landlord Request for Lease Renewal Approval" form.

NYCHA will not process a lease renewal request until all required documents have been submitted and, the rent has been determined reasonable.

You will be notified in writing of the outcome of the review. If approved, you and the tenant will be notified of the new tenant share, NYCHA’s share to the owner, and the effective date of the change. You can also see the status of your request on the Owner Extranet.

Rent Reasonableness

HUD requires NYCHA to determine rent reasonableness to ensure that rents charged by owners to Section 8 participants do not exceed rents currently being charged for comparable unassisted units in the private market. NYCHA considers the following factors when determining rent reasonableness: location; unit size and type; age of the subject unit; property amenities and services; and utilities provided by the owner as specified by the lease.

A rent reasonableness evaluation is conducted prior to entering into the HAP contract with an owner and approving a rent increase. NYCHA utilizes a third party vendor, AffordableHousing.com, for all rent reasonableness evaluations. AffordableHousing.com utilizes both a unit to unit and unit to market approach to select the closest and most similar unassisted units within the given area.

RGB Order Number 55 and NYCHA Lease Processing

On June 21, 2023, the New York City Rent Guidelines Board (RGB) gave the approval for the annual rent increases for leases commencing October 1, 2023, through September 30, 2024:

For a one-year lease commencing on or after October 1, 2023, and on or before September 30, 2024: 3%

For a two-year lease commencing on or after October 1, 2023, and on or before September 30, 2024: 3%

For the first year of the lease, 2.75%; and

For the second year of the lease, "3.20% of the amount lawfully charged in the first year, excluding any increases other than the first-year guideline increase."

To comply with the implementation of the rent adjustments enacted by Order #55, which includes rent stabilized leases commencing on or after October 1, 2023and through September 30, 2024, NYCHA has implemented the following:
NYCHA will only require ONE lease renewal submission (NYS HCR Renewal Lease Form Completion, effective 6/23): for the one-year and two-year leases:

One-year lease term: No change to the submission process

Check the box indicating that the lease is a "one-year lease"

Complete Column C-include 3% increase + the dollar amount of the increase for the one year lease

Two-year lease term- NYCHA will process the two-year lease renewal, increase for the first year of the lease of 2.75%, upon completion of a successful rent reasonableness evaluation. Once the increase in rent is found to be reasonable, NYCHA will automatically process the second year increase and you do not resubmit the lease renewal

Check the box indicating that the lease is a "two-year lease"

Complete Column C- include 2.75% increase + the dollar amount of the increase for the first year and 3.20% + the dollar amount of the increase for the second year

Note: NYCHA complies with HUD regulations and conducts a rent reasonableness evaluation for all lease renewals and contract rent changes. If the rent is found not reasonableness at any point of the lease renewal process, including at start of the 2nd year increase, then NYCHA will notify you via mail.

SECTION 610

On December 15, 2022, Governor Hochul signed Section 610 of the Private Housing Finance Law. The new law allows owners of rent stabilization buildings with Section 8 tenant- or project-based rental assistance to collect up to the full rental subsidy amount, even if it is above the legal rent, subject to rent reasonableness. Owners will need to execute an amendment to the regulatory agreement or submit an approval letter with the lead agency (e.g., New York City Depart of Housing, Preservation and Development (HPD), New York State Division of Housing and Community Renewal (HCR), and Housing, Development Fund Corporation (HDFC)) that specifically authorizes them to seek contract rent increases pursuant.

For New Rentals: To take advantage of Section 610 for a new tenant, you must submit the rental package with the new rent amount before the tenant rental is processed. For new rentals that were approved for a move-in at a lower rent, you may request the higher Section 610 rent at the next lease renewal.

For Lease Renewals: To request a 610 increase at the lease renewal (or PBV HAP anniversary date), you must submit the request with the lease renewal or contract rent change request. If the paperwork for a Section 610 increase is not received and the lease renewal is approved, you may request the Section 610 rent at the next lease renewal or next PBV HAP anniversary date.

Tenant Based lease renewals with a Section 610 rent approval request require the following documentation:

Copy of the rent stabilization rider to the lease and a copy of the DHCR lease rider specific for Section 610 increases;

Copy of the rent stabilization lease renewal form indicating the new rent and lease term;

Approval letter from the governing agency e.g., NYC HPD, NYS HCR, HDC, HFA, and/or the exhibit to the new or amended regulatory agreement that includes Section 610 language;

Signed Housing Choice Voucher Housing Assistance Payments Contract (only if there are changes or if provided/requested by the Housing Authority); and

Signed Lead-Based Paint Disclosure Form (only if not previously submitted for buildings constructed prior to January 1978).

Project-Based HAP contract increases with a Section 610 rent approval request require the following documentation:

Owners letter on company letterhead requesting a contract rent increases for the development

Copy of latest HCR Rent Roll

Approval letter from the governing agency e.g., NYC HPD, NYS HCR, HDC, HFA, and/or the exhibit to the new or amended regulatory agreement that includes Section 610 language