Save Time Scheduling Microsoft Teams Meetings using FindTime
Tags: office365, outlook, collaboration, microsoftteams
Published: 2024-01-24 16:21:07

---
title: Save Time Scheduling Microsoft Teams Meetings using FindTime
published: true
date: 2020-04-12 22:58:22 UTC
tags: Office365,Outlook,Collaboration,MicrosoftTeams
canonical_url: https://blogit.create.pt/miguelisidoro/2020/04/12/save-time-scheduling-microsoft-teams-meetings-using-findtime/?utm_source=rss&utm_medium=rss&utm_campaign=save-time-scheduling-microsoft-teams-meetings-using-findtime
---

This post explains how you can save time and easily schedule a Microsoft Teams meeting using [FindTime](https://findtime.microsoft.com/), an Outlook addin that will makes your life easier when you need to schedule meetings, with busy or/and a large group of persons.

## Introduction

In an increasily busy world, it can be challenging to schedule a meeting with several atendees. Taking a look at eveyone’s agenda and look for an available free time slot can be time consuming. Additionally, many meetings include atendees from outside the organization (the meeitng organizer only has access to the agenda of internal users), making it hard to find an available time slot for the meeting. To facilitate this process, I recommend using [FindTime](https://findtime.microsoft.com/) that greatly simplifies this task by allowing:

- The meeting organizer to choose a few date choices for everyone to choose
- Each meeting atendee to choose its availabilty on each of the proposed dates
- To automatically send the meeting request according to everyone’s choice

## Scheduling a Teams Meeting using FindTime

### Meeting Organizer

To create a Teams meeting using FindTime, the meeting organizer must follow the followng steps:

1. Create e new email with the all meeting atendees (a regular email, not a meeting request)
2. Create a new meeting pool and choose a few dates (the addin shows the availability of meeting atendees if they belong to the same organiztion of the meeting organizer)  
  
 ![](https://i2.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime1.png?w=696&ssl=1)  
3. Close dates and click on “Insert to email”. This will insert the meeting invite in the email body.  
  
 ![](https://i0.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime2.png?w=696&ssl=1)  
4. Send the email.   
  
 ![](https://i2.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime3.png?w=696&ssl=1)

### Responding to the Meeting Request (All Meeting Atendees)

All meeting atendees (including the meeting organizer) will now respond to the meeting request following the steps below.

1. Respond and share their availability (each atendee can choose their preferred date)  
  
 ![](https://i0.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime4.png?w=696&ssl=1)  
2. The meeting organizer is notified whenever someone votes  
  
 ![](https://i0.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime5.png?w=696&ssl=1)  
3. When everyone votes, Teams Meeting is automatically sent by FindTime to everyone’s agenda  
  
 ![](https://i1.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime6.png?w=696&ssl=1)

## Technical Considerations

FindTime will schedule your meeting according to your [Teams upgrade coexistence mode](https://docs.microsoft.com/en-us/microsoftteams/setting-your-coexistence-and-upgrade-settings). In order for FindTime to schedule Teams meetings (and not Skype for Business meetings), you have to configure Teams upgrade coexistence mode to **Teams Only**.

![](https://i0.wp.com/blogit.create.pt/wp-content/uploads/2020/04/FindTime7_TeamsAdminCenter.png?fit=696%2C476&ssl=1)<figcaption><br>Teams upgrade settings in Teams Admin Center</figcaption>

For more technical considerations on changing Teams coexistence mode to Teams Only, click [here](https://docs.microsoft.com/en-us/microsoftteams/teams-only-mode-considerations).

## Related Articles

To learn why your business should migrate to SharePoint Online and Office 365, click [here](https://dev.to/mlisidoro/why-you-should-migrate-to-office-365-part-1-264l) and [here](https://dev.to/mlisidoro/why-you-should-migrate-to-office-365-part-2-5943).

If you want to learn how you can rename a modern SharePoint site, click [here](https://dev.to/mlisidoro/how-to-rename-a-modern-sharepoint-site-url-in-office-365-595d).

If you want to modernize your SharePoint classic root site to a modern SharePoint site, click [here](https://dev.to/mlisidoro/how-to-convert-your-classic-root-site-collection-in-office-365-to-modern-sharepoint-7jo).

If you are a SharePoint administrator or a SharePoint developer who wants to learn more about how to install a SharePoint 2019 farm in an automated way using PowerShell, I invite you to click [here](https://dev.to/mlisidoro/how-to-install-a-sharepoint-2019-farm-using-powershell-and-autospinstaller-part-1-5bjp) and [here](https://dev.to/mlisidoro/how-to-install-a-sharepoint-2019-farm-using-powershell-and-autospinstaller-part-2-1b9k).

If you learn how to greatly speed up your SharePoint farm update process to ensure your SharePoint farm keeps updated and you stay one step closer to start your move to the cloud, click [here](https://dev.to/mlisidoro/how-to-speed-up-the-installation-of-sharepoint-cumulative-updates-using-powershell-step-by-step-434c).

If you prefer to use the traditional method to update your farm and want to learn all the steps and precautions necessary to successfully keep your SharePoint farm updated, click [here](https://dev.to/mlisidoro/how-to-install-sharepoint-cumulative-updates-in-a-sharepoint-farm-step-by-step-f50).

If you want to learn how to upgrade a SharePoint 2013 farm to SharePoint 2019, click [here](https://dev.to/mlisidoro/how-to-upgrade-from-sharepoint-2013-to-sharepoint-2019-step-by-step-part-1-2jkn)and [here](https://dev.to/mlisidoro/how-to-upgrade-from-sharepoint-2013-to-sharepoint-2019-step-by-step-part-2-feo).

If SharePoint 2019 is still not an option, you can learn more about how to install a SharePoint 2016 farm in an automated way using PowerShell, click [here](https://dev.to/mlisidoro/how-to-install-a-sharepoint-2016-farm-using-powershell-and-autospinstaller-part-1-54m5) and [here](https://dev.to/mlisidoro/how-to-install-a-sharepoint-2016-farm-using-powershell-and-autospinstaller-part-2-5e36).

If you want to learn how to upgrade a SharePoint 2010 farm to SharePoint 2016, click [here](https://dev.to/mlisidoro/sharepoint-upgrade-upgrading-a-sharepoint-2010-farm-to-sharepoint-2016-step-by-step-part-1-55n7)and [here](https://dev.to/mlisidoro/sharepoint-upgrade-upgrading-a-sharepoint-2010-farm-to-sharepoint-2016-step-by-step-part-2-4f18).

If you are new to SharePoint and Office 365 and want to learn all about it, take a look at these [learning resources](https://dev.to/mlisidoro/sharepoint-and-office-365-learning-resources-162e).

If you are work in a large organization who is using Office 365 or thinking to move to Office 365 and is considering between a single or multiple Office 365 tenants, I invite you to read [this article](https://dev.to/mlisidoro/pros-and-cons-of-single-tenant-vs-multiple-tenants-in-office-365-2hd9).

If you want to know all about the latest SharePoint and Office 365 announcements from Ignite and some more recent announcements, including Microsoft Search, What’s New to Build a Modern Intranet with SharePoint in Office 365, Deeper Integration between Microsoft Teams and SharePoint and the latest news on SharePoint development, click [here](https://dev.to/mlisidoro/whats-new-for-sharepoint-and-office-365-after-microsoft-ignite-2018-7ga).

If your organization is still not ready to go all in to SharePoint Online and Office 365, a hybrid scenario may be the best choice. SharePoint 2019 RTM was recently announced and if you to learn all about SharePoint 2019 and all its features, click [here](https://dev.to/mlisidoro/meet-the-new-modern-sharepoint-server-sharepoint-2019-rtm-is-here-2oak).

Happy Scheduling!

The post [Save Time Scheduling Microsoft Teams Meetings using FindTime](https://blogit.create.pt/miguelisidoro/2020/04/12/save-time-scheduling-microsoft-teams-meetings-using-findtime/) appeared first on [Blog IT](https://blogit.create.pt).