How does the order verification process of restaurant order management system ?
Tags: multirestaurant, delivery
Published: 2020-02-25 07:15:51

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The order verification process in the restaurant order management system ensures that the incoming orders are accurate, valid, and ready to be processed for delivery. It involves several steps to verify and validate the order details before passing them to the respective restaurants for preparation.

##The key functionalities of a Restaurant Order Management System

An Restaurant Order Management System is a software solution designed to streamline and optimize the process of handling incoming orders for restaurants. It serves as a central hub that manages all aspects of order processing, from the moment an order is placed by a customer to its delivery or pickup. The ordering systems may be single or [multi restaurant delivery software](https://www.kopatech.com/multi-restaurant-delivery-software).

**Order Aggregation:** The system consolidates orders from various sources, such as online ordering platforms, mobile apps, and in-house orders received via phone or in person.

**Order Verification:** The system verifies the validity and accuracy of incoming orders, ensuring that all necessary details like customer information, item quantities, delivery address, and special instructions are correct.

**Menu Management:** The system maintains and updates the restaurant's menu, making sure that only available items are displayed for ordering.

**Inventory Management:** The system can keep track of available ingredients and notify the restaurant staff about any items that are out of stock or running low.

**Order Routing:** The system routes orders to the appropriate kitchen or preparation stations based on the items ordered. For example, drinks might go to the bar, while food orders are sent to the kitchen.

**Order Tracking:** The OMS provides real-time tracking of order status, allowing staff and customers to know the current stage of order processing (e.g., order received, order in preparation, order out for delivery).

**Integration with POS (Point of Sale) System:** If the restaurant uses a POS system, the system can integrate with it to synchronize orders and facilitate seamless payment processing.

**Delivery Management:** For restaurants that offer delivery services, the OMS may have features to manage delivery logistics, assign drivers, and track delivery progress.

**Analytics and Reporting:** The system can generate reports on order trends, sales performance, popular items, and other essential metrics to help the restaurant make data-driven decisions.

**Customer Communication:** The OMS can automate order confirmation emails, delivery notifications, and feedback requests, enhancing communication with customers.

**Order History:** The system stores past order data, allowing customers to quickly reorder their favorite items and enabling restaurants to analyze customer preferences.

The Restaurant Order Management System significantly improves operational efficiency, reduces errors, and enhances the customer experience by providing a unified platform for managing orders from multiple sources. It plays a crucial role in modern restaurants, especially those dealing with a high volume of online orders and deliveries.

Customers place their orders on the system, either through a website or a mobile app. They select the items they want to order from a specific restaurant or multiple restaurants within the app or website. Once the order is placed, the order management app and delivery software takes care of all other processes till the end automatically.

Restaurants, consumers, drivers, and mobile apps are the major players in the restaurant order management system. The consumer places an online order request from one part of the city. The software assigns dispatch agents from the same or other regions of the city. New employees of the eatery are assigned to packing and dispatch work.

The persons involved in the order verification process are unknown to each other. If order verification is happening effectively, the recipe will be delivered on time for the consumer. If the verification fails at any stage, then the delivery process will be delayed. Both the dispatch agent and the consumer will face issues in the delivery.

The stages of the order verification process are as follows.

**Customer Details:** The software collects essential customer information, including name, contact number, delivery address, and any specific delivery instructions.

**Order Summary:** The system generates an order summary, including the list of items ordered, quantities, and any customizations or special requests made by the customer.

**Payment Processing:** The software handles payment processing, ensuring that the customer pays for the order using a secure and reliable payment gateway. Verification of payment information and the transaction's success is part of this step.

**Order Verification:** Before forwarding the order to the respective restaurants, the system verifies the order for accuracy and validity. This step may include several checks:

**Restaurant Availability:** The system checks whether the selected restaurant(s) are available and open for business. If a restaurant is closed or unavailable, the customer may be notified and prompted to select an alternative.

**Menu Item Validation:** The software verifies if the selected items are available on the restaurant's menu. If any items are not available, the customer is informed, and they can either modify the order or choose another restaurant.

**Address Validation:** The delivery address is validated to ensure it falls within the delivery radius of the chosen restaurant(s). If the address is out of range, the customer may be prompted to select a different location or restaurant.

**Order Total Verification:** The system confirms that the order total is correct, considering the prices of the selected items, any applicable taxes, fees, and delivery charges.

**Confirmation to Restaurant:** Once the order passes all the verification checks, it is forwarded to the respective restaurant(s). The restaurant receives the order details, including the items, quantities, customer information, and delivery address.

**Order Processing:** The restaurant then begins preparing the food items as per the order details received.

**Order Status Updates:** Throughout the preparation process, the delivery software may provide real-time updates to the customer regarding the order status, such as "Order confirmed," "Preparing food," "Out for delivery," etc.

**Delivery Dispatch:** Once the order is ready, the delivery service provider (if integrated into the platform) is notified to pick up the order and deliver it to the customer.

**Order Completion:** After successful delivery, the customer may receive a notification asking for feedback and a review of the experience.The above steps may vary slightly depending on the specific restaurant software and its features. The aim is to ensure a smooth and efficient process from order placement to delivery while maintaining accuracy and customer satisfaction.

##Restaurant-end Processes of Restaurant Order Management System


###Eating House checks the ingredients

If a consumer places his order, the eating house will get a notification through the software. The eating house should verify ingredient availability and update the preparation status with the software. If it is not possible to prepare the recipe for various reasons including non-availability of ingredients, huge workloads, and unexpected absence of staff, then the eating house should reject the order.

###Hotel staff verifies the driver

If the preparation of food items is completed by the hotel, then they will update the order status in the software. Many drivers come to the eatery for collecting the recipe. The employee of the eatery should confirm the driver for a particular order with the order number or one-time password. If the driver's reply matches the eatery's data, then the eatery staff will hand over the food parcel to him.

###Delivery agent confirms the recipe

The delivery agent should verify the recipes with order details on his mobile app and collects them from the hotel. The mobile application won't allow him to select the 'order pick-up' option without confirming recipes. If a wrong food parcel is received by the driver, It will lead to unnecessary time waste for him. So, they should be cautious during the collection of the parcel.

###Driver verifies the customer

Once the delivery partner reaches the customer's location, he made a voice call to the customer for verification. If a driver sees a customer, he will ask the shopper’s name and whether he requests a recipe from the particular hotel. If he is satisfied with the customer's reply, then he will deliver the food parcel to the consumer.

###Customer identifies the delivery partner

Once system assigns a driver, the customer views his mobile number online. The customer made a voice call to the driver to know the order status. The customer tracks the driver's current location with the help of GPS enabled tracking system in the software.

Briefly stated Restaurant Order Management System is a comprehensive software solution that plays a pivotal role in streamlining the order processing workflow for restaurants. By aggregating orders from various sources, verifying their accuracy, and managing every aspect of the ordering process, the system ensures efficient and error-free operations. With features such as menu and inventory management, order routing, real-time tracking, and seamless integration with Point-of-Sale systems and delivery logistics, the System significantly improves operational efficiency, reduces errors, and enhances customer experience.

*Originally published at [kopatech.com](https://www.kopatech.com/blog/how-does-the-order-verification-process-of-restaurant-order-management-system)*