Engineering Management 12
Tags: management, leadership, tips, health
Published: 2021-05-11 14:44:25

For a large part of my career, I was an individual contributor. That involved project and working group management, as well as people management, but I had largely focused on technical leadership. In 2018 that changed, and I prepared to fully switch into a management role. After <a href="https://www.sumcumo.com/en">sum.cumo</a> hadn’t offered a management perspective, I completed the transition when I joined <a href="https://www.jimdo.com/">Jimdo</a> as an engineering manager.

In my work as an engineering manager, it’s interesting how useful my past experience with my own superiors has been. During my time at Google, I may have had my best managers (<a href="https://meiert.com/en/blog/googliness/">googliness</a>), but to this day, I also feel inspired by the leadership team at <a href="https://www.openknowledge.de/">OPEN KNOWLEDGE</a>, where I worked from 2001 to 2003. I believe that <em>great managers produce other great managers.</em>

But what has influenced me as a manager, what have I learned about management, what about leadership, and what do I stand for as an engineering manager? 12 ideas.

<h3 id="toc-competence-caring-conviction">1. “Competence, Caring, Conviction”</h3>

A more tangible reflection of googliness, Jim Mattis’s leadership mantra has fundamentally inspired and guided my own work. (Great book: <a href="https://www.amazon.com/dp/B07SBRFVNH/?tag=j9t-21-20"><cite>Call Sign Chaos: Learning to Lead</cite>.</a>) You need to be competent in your work, and strive to improve. You need to care about people, their well-being, their development. And you need to have and display your values.

When we see leadership fail, then it’s usually in one of these areas: They don’t appear competent, they don’t care enough about people, or they stand for little.

<h3 id="toc-what-how">2. Think “What,” Not “How”</h3>

I don’t know anymore where I picked this one up: For a manager, it’s more important to focus on <em>what</em> is being done, not <em>how</em> it’s being done. The “how” can and should be left to the teams. It’s where their self-organization starts. It allows them to make decisions (and mistakes). It also frees up leaders from getting pulled into time-consuming details for which there usually are a good number of valid options.

I still need to remind myself of this (as a developer, I do have my views on “how” things need to be done!), but it’s much more useful, and much more economical, for me to focus on the “what.” The micro-managers and those managers who appear constantly stressed or upset are often those who violate this principle, and who would benefit greatly from just focusing on <em>what</em> is being done.

<h3 id="toc-system">3. Have a System</h3>

“Organization is not everything, but without organization, everything is nothing,” my former CS teacher used to say. (I dedicated <a href="https://www.oreilly.com/library/view/the-little-book/9781492048459/"><cite>The Little Book of HTML/CSS Coding Guidelines</cite></a> to him.) I don’t think you can sustain your work as a manager without some form of organization, without some form of system.

What system would that be? Your own. You need to identify what works for you. But as unspecific as this sounds, there’s of course help. An excellent book and classic around work productivity, <a href="https://www.amazon.com/dp/B00KWG9M2E/?tag=j9t-21-20">David Allen’s <cite>Getting Things Done</cite></a> is a great start. After reading the book many years ago, I sat down looking through the key points to come up with a system for how to organize my own work. The pillars proved incredibly useful and still persist; some of them I hinted at in earlier writings, like <a href="https://meiert.com/en/blog/a-day-is-a-day/">doing, delegating, or deferring work</a>, as well as <a href="https://meiert.com/en/blog/reminders/">using reminders</a> (though I use them differently and excessively).

The point is, a manager needs a system so to reliably do their work, and to free their heads.

<h3 id="toc-process">4. Focus on the Process</h3>

You can’t do everything at once. There’s no “perfect,” either. You can understand managing and leading as a process. For many, this comes natural. For others, it’s difficult—either they’re hard on others, that these haven’t accomplished something yet, or they beat themselves up, for not having achieved something.

It’s important to be clear that everything’s a process, because it is:

<ul>
<li>Building features is a process.</li>
<li>Improving a code base is a process.</li>
<li>Improving tooling is a process.</li>
<li>Training a team is a process.</li>
<li>Mentoring and coaching are a process.</li>
<li>Building relationships is a process.</li>
<li>Most everything is a process.</li>
</ul>

This is even more important when you plan and prioritize. The fact that much is a process gives leeway: You can cut things out or squeeze things in, you can prioritize and de-prioritize things, you realize that it’s fine that some things aren’t done now, because they can be done tomorrow, or the day after. This, however, should not serve as an excuse: You still want to keep your commitments. (And to help with that, you use a system.)

<h3 id="toc-example">5. Lead by Example</h3>

A very important quality to acquire is to lead by example. That’s all the more crucial as a manager. Are you competent in what you’re doing? Do you treat people respectfully? Do you pay attention? Do you give credit? Do you invest in others, in yourself? People notice.

Do what you expect from your teams, and don’t hesitate to get your own hands dirty. Lead by example.

<h3 id="toc-communication">6. Communicate</h3>

As a leader, as a manager, as an engineering manager, you need to communicate. You need to be able to be concise but also to give context. For leadership communication, under-communication (communicating too little) is worse than over-communication.

Over-communication, in fact, is important to make your objectives known and to enable everyone to self-organize and run with these objectives. You really don’t want co-dependent teams and peers that need to clarify each and every thing with you—you want teams and peers who are crystal-clear about the purpose of the mission. This empowers them and, by extension, frees and empowers you.

Communicate early, communicate often, communicate clearly, repeat to get through to everyone, give context, give the vision, communicate.

I looked through the books I read about communication, but don’t have anything outstanding to share. I imagine that <a href="https://www.amazon.com/dp/1422189864/?tag=j9t-21-20">Harvard Business Review’s <cite>On Communication</cite></a> is good, but—you tell me.

<h3 id="toc-delegation">7. Delegate</h3>

Another point is to delegate, and to <em>actually</em> delegate. I believe you can’t and you don’t want to do everything yourself, but I’ve seen peers try that. If something’s important to them, they do it themselves, or monitor (micro-manage?) it closely.

In a way, we’re at “what” and “how” again. If you dive in so deeply that you’re worrying about “how” something is done, then perhaps you’ll also find it difficult to delegate. Increase your altitude, and focus on the “what.” Give that to your team, and take care of other priorities (like the people that make your team).

<h3 id="toc-trust">8. Trust</h3>

Is this a real management idea or tip? I’m not sure. But trust is fundamental, and if there’s one thing that can interfere with the smooth handling of our work and the smooth operation of our teams, then it may also be trust-related. Or mistrust-related.

As trust is so fundamental, I don’t think I need to elaborate much more here other than sharing an observation: You can decide to extend trust. You can decide to trust your team, you can decide to trust your peers, you can decide to trust your superiors. (You can also decide to mistrust them. Life is about <a href="https://meiert.com/en/blog/f/">making choices</a>.)

I had a career moment just a few months back when I had to do exactly that, extend my trust. I’m not sure it was the correct choice—I don’t know—, but what was clear and helpful to me was to deliberately choose to extend my trust. You can do it, too.

<h3 id="toc-availability">9. Be There for Your Team</h3>

As a manager, you want to be there for your team. You don’t need to and probably can’t spend all the time with your team, but it’s important to be available and to maintain contact. Things that I’ve found useful for being available:

<ul>
<li>Having weekly 1:1s with every team member (30 minutes), which can be used for any topic, and that can be extended if need be and if possible</li>
<li>Attending standard team events like dailies, reviews, and retros</li>
<li>Making room for additional team events like team coffees or game evenings</li>
<li>Emphasizing (and repeating) availability for <em>anything</em> that could be of importance for a team member</li>
</ul>

It’s rare that someone has taken me up on the option to have extra meetings for something, but I can’t tell whether that’s because of there being no reasons for it, the frequency of standard 1:1s,—or perhaps a power distance of sort.

I noticed, however, the extreme value of attending team dailies, after I had, for a few weeks last year, opted out of them. It was astonishing to observe the distance that created, both from a human and a work perspective. Rejoining the dailies allowed me to reconnect with both the team and our work.

Important, to me, is the part about being there, at any time, for any topic. I see annual reviews and such as a safety measure to make sure that certain topics <em>are</em> being covered, but not as the sole opportunity to talk about the respective topics. I strongly believe that a topic worth discussing should also be discussed when it matters, with anyone.

<h3 id="toc-health">10. Keep an Eye on Team Health</h3>

Team health is an interesting topic, and I’m not sure I have a full grasp of it yet. It’s important in itself, and it’s important for my work. When I had previously focused on the “feeling” of a team being of good health, I later adopted a version of <a href="https://engineering.atspotify.com/2014/09/16/squad-health-check-model/">Spotify’s Squad Health Check model</a> (hat tip <a href="https://twitter.com/elbmacht">Nadja Macht</a>). I <a href="https://form.new/">created</a> a Google form with all the relevant entries (on a 5-point, not 3-point, scale) that I sent out every month, to discuss the results with the team.

While I’ve found this to be so helpful that I’m now looking into adjustments to better monitor the development for each area over time, I can’t say this is “done” yet. Surveys like this are a bit “sterile” for something as wonderfully dynamic and alive as team spirit. Yet the point is, watch your team’s health.

<h3 id="toc-management">11. Manage Up</h3>

While it can happen that we end up in so many meetings, with so many priorities, that we lose touch with our teams, we can also end up out of touch with our superiors. Managing up—establishing strong relationships and setting expectations with our superiors—is therefore also helpful for our work.

I’ve had mixed experiences with this, but they’re mixed largely for personal rather than professional reasons. If you don’t get along, if you don’t “click” and connect with your manager, let alone if your manager disrespects you, that’s a problem. Work on that—and if it doesn’t improve, leave. I can’t offer better advice.

Yet the point here is to work with your manager, and their manager. Establish a good working relationship. Set expectations. Don’t wait too long to raise concerns (I’ve made that mistake).

<h3 id="toc-humility">12. Stay Humble</h3>

Finally, for this collection of thoughts: Stay humble. We’re all the same. We’re all humans. We all have needs and desires. Where anyone is on the organizational map doesn’t determine their “worth.” The org chart is only a snapshot of people’s professional choices, seen through the distorted lens of the economic value system. Tomorrow’s snapshot can look different. Life’s snapshot <em>does</em> look different. Be humble, and be human.

❧ I could go on: Have an impact beyond your team; don’t give up on anyone; keep an empathetic distance; &c.&nbsp;pp.! It’s all about people, and that’s the beauty and challenge of management. Let’s continue with this.