How Do I Backup OST File in MS Outlook 2019?
Published: 2021-08-04 04:53:54

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<p>OST and PST are two types of files in Outlook that store all the mailbox data, such as emails, notes, calendar items, contacts, etc. OST file is created when you configure your Outlook with IMAP or Exchange Server. The file allows you to access your mailbox data even when you’re offline.</p>
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<p>However, sometimes, OST file gets damaged or becomes inaccessible due to various reasons, such as virus intrusion, system crash, server issues, etc. In such cases, you’re not able to access the OST file data. So, it is important to keep a backup of the OST file so that you can restore it when a situation arise. In this post, we’ll explore the methods to back up the OST file.</p>
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<h2><strong>How to Take OST File Backup?</strong></h2>
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<p>There are different methods to backup OST file. Let’s take a look at them.</p>
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<h3><strong>Method 1: Use Archive Option in Outlook to Backup OST File Data</strong></h3>
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<p>You can use Archive option in Outlook to back up OST file data. The Archive option manages the mailbox or email server space in use and automatically moves the mailbox items to the archive location. Follow the below-mentioned steps to use this option:</p>
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<ul><li>Open <strong>MS Outlook</strong>&nbsp;on your system.</li><li>Go to <strong>File &gt; Cleanup Tools.</strong></li><li>Select <strong>Archive</strong>&nbsp;option.</li></ul>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Archive.png" alt="Archive" class="wp-image-84960"/></figure></div>
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<ul><li>Choose the desired folder that you want to archive.</li><li>Select a destination location to save the PST file.</li></ul>
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<ul><li>Select <strong>OK.</strong>&nbsp;This will begin the archiving process.</li></ul>
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<h3><strong>Method 2: Use Import/Export Wizard to Backup Your OST File Data</strong></h3>
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<p>You can also export your mailbox items by using the Import and Export wizard in Outlook. Follow the below-mentioned steps:</p>
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<ul><li>Open <strong>MS Outlook</strong>&nbsp;on your system.</li><li>Go to <strong>File &gt; Open &amp; Export &gt; Import/Export</strong>.</li><li>In the window that appears, choose <strong>Export to a file</strong>&nbsp;and select click <strong>Next</strong>.</li></ul>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Import-Export.png" alt="Import-Export" class="wp-image-84962"/></figure></div>
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<ul><li>In the new window, choose <strong>Outlook data File</strong>&nbsp;(.pst) and select <strong>Next</strong>.</li></ul>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Outlook-data-File.png" alt="Outlook data File" class="wp-image-84963"/></figure></div>
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<ul><li>Select the folders you want to backup and select the <strong>Include subfolders </strong>checkbox. Then, click <strong>Next</strong>.</li><li>Select a destination to save the file and click on the <strong>Finish</strong>&nbsp;button.</li></ul>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Finish-button.png" alt="Finish button" class="wp-image-84964"/></figure></div>
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<p><strong><em>Note: </em></strong><em>If your Outlook is not working or the OST file is inaccessible, you’re not able to take the backup using the Import/Export wizard. In such a </em><em>case, you need to use a third-party OST to PST converter tool, like Stellar Converter for OST.</em></p>
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<h3><strong>Method 3: Backup OST File using OST to PST Converter Tool</strong></h3>
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<p>You can use an advanced <a href="https://www.stellarinfo.com/convert-ost-to-pst.php">OST to PST converter software</a>, such as Stellar Converter for OST to take a backup of your OST file. The software can easily convert inaccessible or orphaned OST file into PST file, with 100% integrity.</p>
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<h2><strong>Steps to Convert OST file to PST by Using the Software:</strong></h2>
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<p><strong>Step 1:&nbsp;</strong>Download, install, and<strong>&nbsp;</strong>launch Stellar Converter for OST. Then, go to <strong>Select Outlook OST</strong>&nbsp;option from the menu. This will open a pop-up screen displaying the list of all existing OST files in your system. You can choose the file from the list.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Stellar-Converter-for-OST-1024x548.png" alt="Stellar Converter for OST" class="wp-image-84965"/></figure></div>
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<p><strong>Step 2:&nbsp;</strong>You can also click<strong>&nbsp;</strong><strong>Browse</strong>&nbsp;to select the file if you know its location. You can click on <strong>Find</strong>&nbsp;option if the location is unknown. Click <strong>Convert</strong>&nbsp;to begin the OST to PST conversion process.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Browse-1024x548.png" alt="Browse " class="wp-image-84966"/></figure></div>
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<p><strong>Step 3:&nbsp;</strong>The software will start converting the OST file. The conversion process may take time, depending upon the OST file size.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Convert-OST-File-1024x544.png" alt="Convert OST File" class="wp-image-84967"/></figure></div>
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<p><strong>Step 4:&nbsp;</strong>When the conversion process is completed, the software displays a preview of all the Outlook mailbox items.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Outlook-Mailbox-Items-1024x544.png" alt="Outlook Mailbox Items" class="wp-image-84968"/></figure></div>
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<p><strong>Step 5:&nbsp;</strong>Choose&nbsp;the folder(s) that you wish to convert and select <strong>Save Converted File</strong>&nbsp;option from the menu.&nbsp;A new pop-up window will open displaying the list of file formats to save the mailbox data. Click <strong>Browse</strong>&nbsp;to select the destination path to save the converted file and then click <strong>OK</strong>.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Save-Converted-File-1024x548.png" alt="Save Converted File" class="wp-image-84969"/></figure></div>
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<p><strong>Step 6: </strong>The saving process will begin. You will see the saving process in the progress bar. You may also click the Stop button to abort the saving process.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/Saving-Process-1024x548.png" alt="Saving Process" class="wp-image-84970"/></figure></div>
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<p><strong>Step 7:&nbsp;</strong>The converted file is saved at the provided location. Finally, click <strong>OK</strong>.</p>
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<div class="wp-block-image"><figure class="aligncenter size-large"><img src="https://www.stellarinfo.com/blog/wp-content/uploads/2021/08/click-OK-1024x547.png" alt="Click OK" class="wp-image-84971"/></figure></div>
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<h2><strong>Features of Stellar Converter for OST</strong></h2>
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<p>The advanced OST to PST converter tool has some amazing features, such as:</p>
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<ul><li>Converts encrypted OST files</li><li>Recovers deleted emails</li><li>Compacts and splits large PST files to reduce chances of corruption</li><li>Batch conversion to convert multiple OST files in a single click</li></ul>
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<h2><strong>Conclusion</strong></h2>
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<p>You can backup your OST file by using the archive option or the Import/Export wizard in Outlook. However, these methods may not work if your Outlook is not working or OST file is inaccessible. In such situations, you can use a third-party tool, such as Stellar Converter for OST to backup your OST file. The software can convert all mailbox components, such as emails, attachments, calendar items, contacts, etc. to PST with 100% precision.</p>
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