Choosing The Right Headless CMS
Tags: webdev, javascript, react, nextjs
Published: 2023-11-20 12:47:50

In the ever-evolving landscape of content management systems (CMS), selecting the right headless CMS is crucial for developers, content creators, and businesses aiming to build flexible, scalable, and content-rich applications. In this blog post, we’ll delve into some factors you should consider when choosing a headless CMS, whether you’re using React, Vue, Svelte or your favorite frontend framework.

## What is a headless CMS?
Imagine a headless CMS like a magical recipe book. In this book, chefs (content creators) write down amazing recipes (content) for delicious dishes, but they don’t decide how the food should look on the plate.

Now, think of developers as chefs who use this magical recipe book. The book doesn’t tell them exactly how to arrange the food on the plate or what the plate should look like. It’s like giving chefs the freedom to create their own special dishes and present them in a way that makes people happy.

So, in the context of a developer, imagine the headless CMS (the recipe book) like a database that stores all your content (images, videos, blog post content etc.). The database is just their to store your content. The manner in which you display the content is all up to you. Meaning, the frontend framework you choose to present the content is all up to you.

## Traditional CMS or Headless CMS?

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/nk8wcwt2cv0dlxjz3jkc.png)

To comprehend the difference between the traditional and headless CMS’s, we’ll continue with the recipe book analogy.

Imagine a traditional CMS(e.g Wordpress) like a magical cookbook where the recipes not only include instructions for making delicious dishes but also specify exactly how each dish should look on the plate. It’s like a cookbook that not only gives you the recipe but also tells you where to put each ingredient, how to arrange them, and even provides a specific plate to use.

The one advantage of this might be that, users can quickly set up a website without delving into the intricacies of design and structure. The predefined themes and templates streamline the process, allowing users to focus more on content creation.

Although that might sound great, this limits your creativity a bit, in a sense that maybe the template designs offered may not be what you want. Maybe you want a more creative looking site with custom designs, and this is where headless CMS comes in.

With a Headless CMS, you can focus more on your own design and functionality of the site using your favorite frontend framework while having control on the content that you want to present. This gives you a little bit more flexibility as a developer

## Best Headless CMS’s in 2023

### 1.Sanity
Sanity is an open source headless CMS that provides developers with an unparalleled level of customization not readily available elsewhere. By treating content as data, Sanity facilitates in-depth data analytics, content creation, and various distribution options. Sanity’s user-friendly software promotes real-time collaboration among team members, allowing marketers to handle content management and developers to tailor and publish content precisely where needed. The system’s wide range of integrations ensures seamless transfer into any preferred application. Pricing: Has a free tier, which can scale from a Basic plan($99) to Pro plan($499)

[View Sanity here](https://www.sanity.io/)

### 2.Strapi
Strapi, which is the most used headless CMS in the world, stands out as a top-tier headless CMS platform, showcasing a straightforward interface and comprehensive customizability. Operating entirely on JavaScript, this platform empowers the creation of content-rich experiences that seamlessly move from the presentation layer to the ultimate channels where the content will be showcased. This is the perfect CMS for you if you want to have full control over the CMS’s data and its structure. Strapi is also useful to those who want to self host their own backend with their CMS. Pricing: Has a free tier, which can scale from a Basic plan($99) to Pro plan($499)

[View Strapi here](https://strapi.io/)

### 3.Contentful

Contentful operates as a cloud-based headless CMS, offering a fully managed service that alleviates the need for users to host it independently. Its cloud-based architecture ensures accessibility and convenience. Additionally, Contentful excels in scalability, designed to effortlessly manage substantial volumes of content and accommodate high levels of traffic. For developers, Contentful delivers a favorable experience, providing well-documented APIs and an extensive selection of Software Development Kits (SDKs) compatible with various programming languages. Notably, the platform stands out for its rich content modeling capabilities, granting users the flexibility to easily define and structure content according to their specific needs. This feature enhances the adaptability and customization potential of the platform for diverse projects and applications. Pricing: Has a free plan, with a Basic plan starting from at $300

[View Contentful here](https://www.contentful.com/)

### 4.Kontent.ai
Kontent.ai excels with features like omnichannel content delivery, catering to static site generators and multiple websites. The Web Spotlight feature provides authors insights into audience consumption across diverse channels. Offering a rare balance of user-friendliness for small businesses and scalability for large enterprises, Kontent.ai stands out with its efficient microservice architecture. However, it’s important to note some limitations, such as the potential for more development time for certain customizations and English-only support on the backend, which may pose challenges for international businesses.

Pricing: Has a free plan, with a custom sales Enterprise plan

[View Konent.ai here](https://kontent.ai/)

### 5. ContentStack
Tailored specifically for enterprise use, Contentstack serves as a robust headless CMS platform unafraid of complexity. Its agility is a key asset, providing organizations with efficient content management and the flexibility required for seamless integration across major digital platforms.

Contentstack’s notable features include advanced content scheduling and repository capabilities, facilitating comprehensive content management. The platform boasts an extensive array of RESTful APIs, simplifying content output across various graphic user interfaces. With a robust search function, Contentstack adeptly manages content and code in increasingly intricate digital environments. Its “blank slate” approach empowers advanced development teams with full customizability in building their headless CMS.

However, Contentstack does have limitations. The absence of templates makes the “blank slate” approach challenging for smaller teams. Additionally, while the platform supports versioning, it is not fully complete, occasionally posing challenges for real-time collaboration.

Pricing: All plans require sales contact

[View ContentStack here](https://www.contentstack.com/)

## Factors to consider when choosing a Headless CMS:

1. **Content Modeling:** The CMS should allow you to define content models that match your specific needs. Look for a system that provides flexibility in structuring and modeling content.
2. **API Support:** Determine whether the CMS offers a RESTful API, GraphQL, or both. Sanity mostly supports GraphQL
3. **Developer Experience:** Ensure that the CMS has comprehensive and well-maintained documentation. This is crucial for developers to understand how to integrate and use the CMS effectively.
4. **Cost and Licensing:** Understand the CMS’s pricing model. Some are open source, while others are subscription-based. Consider your budget and the long-term cost implications.
5. **Ease of Use:** Evaluate the user interface of the CMS itself. A clean and intuitive interface can simplify content management tasks.
6. **Scalability:** Assess the CMS’s ability to scale horizontally to handle increased traffic and content. Ensure it can accommodate the growth of your application.
7. **Cloud based vs Self hosted:** Determine whether you want to intergrate your cms with your backend and self host the everything or whether you want a cloud based solution, meaning the CMS is a fully managed service that you don’t have to host yourself, providing ease of access


In conclusion, navigating the dynamic landscape of content management systems (CMS) requires a thoughtful consideration of various factors, especially when selecting a headless CMS for React, Vue, Svelte, or other preferred frontend frameworks. As illustrated through the analogy of a magical recipe book, the distinction between traditional and headless CMSs underscores the importance of flexibility and creativity in content presentation. The blog post provides valuable insights into some of the best headless CMS options in 2023, such as Sanity, Strapi, Contentful, Kontent.ai, and ContentStack, each offering unique features and pricing structures. The factors to consider when choosing a headless CMS, including content modeling, API support, developer experience, cost, ease of use, scalability, and the choice between cloud-based and self-hosted solutions, provide a comprehensive guide for developers, content creators, and businesses seeking to build versatile and scalable applications.

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