The Impact of AI on Project Management: How Can PMs Stay Relevant?
Tags: ai, project, management
Published: 2023-12-17 15:15:37

Artificial intelligence (AI) is already making waves in the project management industry. **Tools like [monday dev](https://monday.com/dev/?utm_source=devto&utm_medium=organic&utm_campaign=impact_of_AI_on_project_management&utm_term=queueVTA_link_1) are [using AI](https://monday.com/ap/ai/?utm_source=devto&utm_medium=organic&utm_campaign=impact_of_AI_on_project_management&utm_term=queueVTA_link_2) (AI created automations based on prompts, bots that can fulfil roles of Scrum masters, assign tasks, etc.) to help teams build software more efficiently.**

As AI technology advances, **many project managers wonder what this means for their future. Will AI replace them, or will it be a helpful assistant?**

These tools can determine what tasks need to be done, make sense of complicated information (like, huge amount of it), and suggest what to do next. As time goes on, **AI will continue to advance and improve features that can:**

- **summarize information,**
- **analyze details,**
- **create and edit content,**
- **monitor project progress in real-time,**
- **and compile thorough reports.**

In this blog post, **we'll explore the potential benefits of AI in project management and how project managers can stay relevant** in a world where computers can think and learn.

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/1pbh3ymxkyw5qvkztzhy.png)

## **How Can AI Help Project Managers?**

The integration of AI in project management has the potential to revolutionize the way projects are executed. AI can assist project managers in various ways. Below you’ll find my top five!

### 1. **Automate Repetitive Tasks**

You know the drill: endless spreadsheets, chasing down updates, and that sinking feeling when something you missed emerges from the shadows… 

As a project manager, your days are often a relentless dance between the mundane and the make-or-break. So, let AI take the load off; that’s what it’s good at! 

**AI can complete time-consuming and mundane tasks** such as data entry, scheduling, and progress tracking. **This frees up project managers' time to focus on more strategic and creative aspects of their jobs.**

Remember the hours spent wrangling data into reports, scheduling meetings that never seem to stick, and chasing those elusive task updates? No more! 

This is one thing that excites me most… 

### 2. **Enhance Decision-Making**

Data, a double-edged sword. It is both a treasure trove of insights that can skyrocket your results and a tangled mess that can leave you pulling your hair out. 

**AI can analyze vast amounts of data quickly and accurately**, providing project managers with valuable insights to make informed decisions.

With AI there’s no more late nights squinting at charts. 

### 3. **Identify Potential Risks**

Every project has its hidden dragons. But with AI, you gain the power of foresight.

**AI can help identify potential risks and issues that may arise** during the project, allowing project managers to take proactive measures to mitigate them.

I’m especially bullish on the impact it’s going to have by identifying potential resource bottlenecks and budget overruns. I’ll certainly sleep better at night. 

### 4. **Improve Team Collaboration**

Collaboration is the lifeblood of any project, but often communication breakdowns and siloed information create chasms between team members. 

**AI can facilitate better communication and collaboration among team members**, **stakeholders, and clients**, ensuring everyone is on the same page.

**Imagine these scenarios:**

- **AI-powered chatbots:** Available 24/7, these bots answer team questions, update statuses, and facilitate knowledge sharing, preventing the dreaded "information black hole."
- **Automated meeting summaries:** No more scribbling notes while trying to stay engaged. AI captures key points, action items, and decisions, ensuring everyone walks away with the same understanding. Not to mention, it can ensure essential information is routed to relevant stakeholders automatically.

I think a lot of vital communication doesn’t happen simply because it takes time and effort (or people just forget). The more we can automate it, the better. 

### 5. **Speed Up Project Delivery**

Meeting deadlines isn't just about crossing finish lines; it's about navigating a complex maze of timelines, resources, and budgets.

Along the way, there’s a lot that can trip you up. 

We all know the pressure to deliver on time and within budget. But rushing through corners often leads to shoddy results and missed deadlines. AI injects a healthy dose of turbocharge into your project, not by cutting corners but by optimizing processes.

## **Incorporating AI into Your Project Management Duties**

Project management tools like monday dev (a product of ’[monday.com](http://monday.com/?utm_source=devto&utm_medium=organic&utm_campaign=impact_of_AI_on_project_management&utm_term=queueVTA_link_3)’ specifically designed for software development teams) will lead the way in introducing more and more automation through AI.

**monday dev is joining the AI movement by integrating Azure OpenAI's advanced models into its platform. This enables the powerful features offered across its product portfolio by [monday AI](https://monday.com/ap/ai/?utm_source=devto&utm_medium=organic&utm_campaign=impact_of_AI_on_project_management&utm_term=queueVTA_link_4).**


![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/cetkurgeb2k6mrl1ku82.png)

**For project management specifically, monday AI can:**

- Summarize meetings
- Break down projects into individual tasks
- Assist in creating meeting agendas
- And much more!

These features streamline the planning and execution phases of projects. **The AI-driven tools also extend to operations, product development, marketing, HR, and sales**, offering functionalities such as:

- Writing internal knowledge base articles,
- composing incident summaries,
- preparing go-to-market strategies,
- and generating onboarding plans.

The AI features include an email composer for faster communication, a text editor for clear messaging, and a formula builder to help users craft complex formulas without expertise.

**You can create custom apps that meet specific business needs**, like sentiment analysis or customer experience chatbots.

With the promise of more AI-powered features on the way, **platforms like monday dev aim to make AI a central component of their project management toolkit.** This will enable users to translate ideas into actionable and streamlined tasks.

## **How to Stay Relevant as a Project Manager**

So, **what should project managers do about all this innovation, and how can they safeguard their positions as AI improves?** They've got to stay on their toes!

They should:

- **Focus on soft skills:** As AI takes over more administrative tasks, project managers can focus on their people and communications skills. They can work on communication, leadership, and collaboration to ensure their team works effectively and efficiently.
- **Align short and long-term goals:** Project managers should focus on making a difference in their organization. They should ensure that their initiatives fit the project’s larger strategic ideas.
- **Stay up-to-date with tech:** Project managers should keep up with all the latest tech releases. They should learn about and use new tools and technologies that can help them do their jobs better.

Embrace the future, upskill your arsenal, and step into the exciting new era of AI-powered project management. The world needs your vision, leadership, and unwavering dedication to success.

## **Embrace the AI Movement – Becoming a Better Project Manager**

The future of project management in the age of AI looks bright. **When AI and project management team up, things could get a whole lot better.** Projects could be done faster, with fewer hiccups, and everyone involved would be happier.

That's a future we can all look forward to! **AI won't replace project managers who learn to use it as a helpful assistant.**

Project managers can stay relevant by improving their soft skills, ensuring their initiatives align with the project or company’s bigger objectives, and staying up-to-date with tech advancements.