Why User Documentation is Essential in Software Development
Tags: writing
Published: 2023-06-12 09:37:14



Software development is a complex process that requires a lot of planning, coding, testing, and documentation.

While most developers focus on creating the perfect code, user documentation is often overlooked or deemed unimportant.

However, skimping on user documentation can be a costly mistake that can lead to delays, errors, and even software project failure.

User documentation is a roadmap that helps users understand the product, its purpose, and how it interacts with other components. It also helps with maintenance, updates, and troubleshooting in the future.

This article explores why user documentation is crucial in software development.

Whether you are a developer, project manager, or business owner, this article will help you understand why investing in user documentation is a wise decision to save you time, money, and headaches in the long run.

## What is user documentation?

User documentation is any form of documentation aimed at end-users. The main goal of user documentation is to guide the user on using the product.

User documentation is essential for SaaS, IaaS, and PaaS companies and startups whose core business is a technical product whose success depends on its adoption.

## Why user documentation is essential

### 1. Product success

[Technical writers](https://techwithmaddy.com/how-to-transition-from-software-engineer-to-technical-writer#heading-understand-the-role-of-a-technical-writer) are responsible for producing high-quality user documentation. User documentation contributes to the success of the product.

User documentation helps end-users make the most out of a software product. It enhances the user's understanding of the product.

User documentation extends the user base by allowing users to learn and adopt the product.

### 2. Troubleshooting

High-quality user documentation covers first-level support requests.

> [...]According to Nuance Enterprise, 67% of customers prefer to use self-service options instead of speaking with a company representative.[[HubSpot - Customer Self-Service]](https://blog.hubspot.com/service/customer-self-service)

[![](https://cdn.hashnode.com/res/hashnode/image/upload/v1686500729342/e8f50bcc-7b51-4848-9c07-954a80d8ef97.jpeg)](https://d16cvnquvjw7pr.cloudfront.net/images/blog/Infographic/zd_search_customer_self_service_inforgraphic.jpg)

Documentation reduces the number of questions technical support needs to address.

### 3. Professionalism and reliability

> One often-overlooked indicator of a software companys maturity is the quality of their product documentation.[[Why User Documentation Is Important](https://www.deque.com/blog/user-documentation-important/#:~:text=High%2Dquality%20user%20documentation%20for,retention%2C%20recommendation%2C%20and%20referral.)]

High-quality user documentation reflects the company's professionalism, reliability and maturity.

It shows the company cares about end-users and wants the product to be easily accessible and understandable.

Would you trust a company whose user documentation contains typos, unstructured content, no tutorials, broken links, no visual content, etc.?

> Read all about [how to improve your technical writing skills](https://techwithmaddy.com/3-things-you-can-do-to-improve-your-technical-writing-skills)

### 4. Customer satisfaction

Well-written user documentation contributes to customer satisfaction, retention and recommendation.

When users have access to clear and concise documentation, they're more likely to have a positive experience with the software application.

This positive experience can increase customer satisfaction and loyalty, resulting in higher retention rates.

### An example of the importance of user documentation

![](https://cdn.hashnode.com/res/hashnode/image/upload/v1686500572039/89ee821d-88a9-4957-8dca-de5e8bc9324a.png)

[Business Insider](https://www.businessinsider.com/engineers-turn-to-voyager-decades-old-documents-fix-a-glitch-2022-7?r=US&IR=T#:~:text=In%20May%2C%20NASA%20scientists%20said,officials%20wrote%20in%20an%20update.) published an article on how NASA fixed a glitch on Voyager 1 after consulting 45-year-old manuals.

When Voyager 1 was first created, the documentation was lacking. The engineers who worked on Voyager's mission retired, and since then, there have been no investments in creating the documentation for it.

Now, NASA has created more robust documentation.

## Key Takeaways

User documentation is a crucial component of any software development project.

It helps users understand how to use the software application and ensures that they get the most out of the product.

Proper user documentation can reduce support queries, improve usability, and increase customer satisfaction and retention.

By following best practices, using the right tools, and avoiding common mistakes, developers can create effective user documentation that benefits both the user and the business.

So, don't overlook user documentation in your next software development project.

It's an investment that will pay off in the long run.

P.S.: if you enjoyed this article, you'd benefit from subscribing to my [FREE weekly newsletter](https://techwithmaddy.com/newsletter). See you there!

### More resources

- [How To Transition From Software Engineer to Technical Writer](https://techwithmaddy.com/how-to-transition-from-software-engineer-to-technical-writer)

- [Things I Wish I Knew Before Starting A Tech Blog](https://techwithmaddy.com/things-i-wish-i-knew-before-starting-a-tech-blog)