How to Download Emails from Outlook 365 Webmail Account?
Published: 2023-10-16 12:19:33

Microsoft Outlook 365, also known as Microsoft 365 or Office 365, is a widely used suite of productivity tools, including email, calendars, and more. The webmail version of Outlook 365 allows users to access their emails, contacts, and calendars from any internet-connected device. While webmail offers convenient access to your email, there are times when you may need to download emails for offline access or backup. In this article, we'll guide you through the steps to [download emails from Office 365](https://sysconverter.com/blog/download-emails-from-office-365-webmail/) webmail account.

## **Method 1: Downloading Emails via Outlook Desktop Application**

The Outlook desktop application is one of the most convenient ways to download emails from your Outlook 365 webmail account. Follow these steps:

- Open Outlook Desktop: If you haven't already, download and install the Outlook desktop application. Sign in using the same account that you use for your Outlook 365 webmail.

- Synchronize Account: Once you've signed in, Outlook will automatically synchronize your webmail account, downloading all your emails, contacts, and calendar data to your local computer. This data will be stored in a PST (Personal Storage Table) file.

- Accessing PST File: To access the downloaded emails, locate the PST file on your computer. You can open this file in Outlook to view your emails and other data. Remember to keep this file secure as it contains sensitive information.

## **Method 2: Export Emails as PST File from Webmail**

If you prefer not to use the Outlook desktop application, you can export your webmail data as a PST file directly from the webmail interface:

- Log in to Outlook Webmail: Access your Outlook 365 webmail account via a web browser.
- Go to Settings: Click the gear icon in the top right corner and select "View all Outlook settings."
- Mail > General > Privacy and data: Under "Export settings," select "Export mailbox."
- Choose the Data to Export: You can choose to export your mailbox data, including emails, calendar items, and contacts. Click "Start export."
- Create an Export Job: Give your export job a name and configure the settings as desired. You can choose the data range, the type of items to export, and more. Click "Save."
- Monitor Progress: You can monitor the progress of your export job on the Export page.
- Download PST File: Once the export is complete, you will receive an email notification. Return to the Export page and click the download link to download the PST file.

## Method 3: Forward Emails to Another Email Account

If you only need to download specific emails or attachments, another option is to forward them to another email account. Here's how:

Log in to Outlook Webmail: Access your Outlook 365 webmail account.

Select Emails: Choose the emails you want to download.

Forward Emails: Click the "Forward" option and send the selected emails to your preferred email account. Here you [export emails from Office 365 to Yahoo Mail](https://sysconverter.com/blog/export-emails-from-office-365-to-yahoo-mail/) or other webmail accounts. This way, you can access the emails from any email client.

Conclusion

Downloading emails from your Outlook 365 webmail account is essential for creating backups, working offline, or switching to a different email client. Depending on your preferences, you can use the Outlook desktop application, export emails as PST files from the webmail interface, or forward emails to another email account. Ensure that you handle your downloaded data securely and in compliance with any data protection regulations that may apply to your organization.