What Is the Best Way To Visually Present a Product Roadmap to Executive Stakeholders?
Tags: roadmap, executive, stakeholders, career
Published: 2023-12-29 09:53:40

Visualizing a product roadmap for executive stakeholders is a crucial step in ensuring that everyone is aligned and informed about your product's direction. A well-designed visual representation can help executives quickly understand key elements of the product roadmap, make informed decisions, and provide valuable feedback.

The best approach is to tell a visual story highlighting the key details executives care about most. These include:

- Timelines
- Strategic objectives
- Resource requirements
- Milestones and release dates


![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/2lxh0kjxmzvrz0g6l2r0.png)


([Image Source](https://unsplash.com/photos/person-writing-on-white-board-iW9oP7Ljkbg))

## **How to Create a Visually Appealing Product Roadmap**

It takes good communication and clarity to present a roadmap effectively. This is how I recommend you should go about it.

### **1. Choose Your Format**

The first step in creating an effective visual representation of a product roadmap is selecting the right format. Several options are available, including [Gantt charts](https://monday.com/blog/project-management/everything-you-want-to-know-about-gantt-charts/?utm_source=devto&utm_medium=organic&utm_campaign=best_way_to_visually_present_a_product_roadmap_to_executive_stakeholders&utm_term=queueVTA_link_1), timeline-based roadmaps, and [Kanban boards](https://monday.com/blog/project-management/kanban-board-templates/).

Each format has its strengths and weaknesses, and the choice depends on your product's (and executive stakeholders') specific needs.

### **2. Simplify Everything**

Executive stakeholders often have limited time to review and provide feedback on a product roadmap. Therefore, keeping the visual representation simple and focused is essential so that you don’t confuse executives and, as a result, hinder their ability to provide meaningful feedback.

To keep your roadmap simple and focused, follow these tips:

- **Limit the number of items displayed**. Only include essential features or strategic initiatives that align with executive goals.
- **Use color-coding**. Assign colors to different themes (e.g., new feature development vs. bug fixing) to help executives quickly identify priorities.
- **Group related items together**. Arrange similar tasks in logical clusters based on their dependency or shared objectives.
- **Prioritize important milestones**. Highlight critical deadlines or major releases prominently to draw attention.

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/ftyqnaerw53g0hpai8s0.png)

([Image Source](https://pixabay.com/illustrations/graph-charts-stats-data-metrics-6249046/))

### **3. Use Visual Hierarchies**

A [visual hierarchy](https://venngage.com/gallery/post/15-golden-principles-of-visual-hierarchy/) is essential for organizing information on a product roadmap and helping executives understand the most critical elements.

Here’s how you can use size, position, icons, and color to create a visual hierarchy that guides executives through the roadmap:

- **Size:** Use larger elements to represent significant milestones or major releases. This helps draw attention to critical items that require executive involvement or approval.
- **Position:** To highlight their significance, place important items in strategic positions on the roadmap, such as at the beginning or end of a quarter.
- **Icons:** Use distinct icons or symbols to represent various activities, such as research, development, or marketing. This helps executives quickly identify the nature of each task.
- **Color:** Assign colors to different themes or categories to help executives quickly identify priorities. Use contrasting colors to distinguish between critical and non-critical items.

### **4. Include Key Metrics and Success Criteria**

Executive stakeholders must understand how the product roadmap aligns with business objectives and strategic goals. Including [key metrics and success criteria](https://www.linkedin.com/advice/1/how-can-product-metrics-inform-your-roadmap) on the roadmap helps executives evaluate progress and make informed decisions.

Consider adding the following metrics to your roadmap:

- **Key performance indicators (KPIs):** Display KPIs relevant to the product's success, such as user adoption, retention, or revenue growth.
- **Success criteria:** Define clear success criteria for each milestone or release, such as customer satisfaction, usage rate, or revenue targets.
- **Risk indicators:** Highlight potential risks or challenges that may impact the product's success, such as competitor activity, market changes, etc.

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/1a2goj97ornxfujqx4mu.png)

## **Tips For Presenting Your Product Roadmap**

Creating and presenting effective product roadmaps is a skill you can hone with the right tools. You must also provide proper context and rationale to help the executives understand why your proposed investments are worthwhile.

Start by clarifying the overarching vision and goals for the product. Describe the key customer problem that your product will solve and how the product ladders up to company strategy.

Map out your product’s timeline by denoting major milestones, releases, and updates for the project's duration. Focus on what functionality is delivered in each phase and why it matters. Additionally, minimize the amount of jargon you use.

Execs might not speak tech. Keep it plain and simple by using language they understand. Use visual stylistic elements like icons, colors, roadmap diagrams, and flow charts to help showcase the product development journey in an intuitive, graphical manner.

According to research, the [human brain absorbs visual information](https://munch.studio/the-power-of-infographics-in-the-information-age/#:~:text=Research%20shows%20that%20approximately%2065,20%25%20of%20what%20they%20read) 60,000 times quicker than text, and roughly 65% of individuals learn best visually. Additionally, when reading visual material instead of just text, readers recall 80% of what they see instead of 20% of what they read.

### **Pro Tip: Products like [Monday Dev’s Roadmap Gantt](https://monday.com/dev?selectedTag=roadmap_planning/?utm_source=devto&utm_medium=organic&utm_campaign=best_way_to_visually_present_a_product_roadmap_to_executive_stakeholders&utm_term=queueVTA_link_2) charts are a great way to do this since they allow you to customize them to your needs.**

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/3r3eqvt8tyhgjibr0j4t.png)

Where possible, quantify the business impact of significant launches, whether on revenues, customer acquisition, usage metrics, or other KPIs. This gives executives a concrete sense of the top-line returns expected from planned investments.

When talking numbers, here’s what you need to do to convince your executive audience:

- Reference any supportive market data, analyst data, or customer conversations that size the opportunity and customer demand.
- To convey the scale of the effort required, denote the number and types of [resources needed](https://monday.com/blog/project-management/resource-management/?utm_source=devto&utm_medium=organic&utm_campaign=best_way_to_visually_present_a_product_roadmap_to_executive_stakeholders&utm_term=queueVTA_link_3) to deliver against the proposed roadmap.
- Include metrics for defining and tracking success because executives increasingly focus on ROIs. Agreeing on these upfront creates accountability for the plan and gives executives quantifiable targets to assess progress.

Lastly, and importantly, build in time for Q&A, discussions, and feedback, allowing for bi-directional conversation versus just a presentation.

## **Simplicity is Key in Roadmap Presentations**

While detailed requirements and technical specifications have their place later in the execution process, executive roadmap presentations should focus on the ‘big-picture’ vision, strategy, themes, resources, and milestones to convey the product direction and priorities.

You must include all the steps and information the executives need to see without overloading them with information. Think visually, keep it simple, and be prepared to answer questions.

Gantt charts, color coding, and clear milestones are your allies. Speak their language (the executives’ language), tell a story, and make it interactive. And don’t forget, confidence and a sprinkle of passion will make your roadmap the star of the show!

Take advantage of user-friendly and customizable resources like those [available at Monday.com](https://monday.com/features/gantt/?utm_source=devto&utm_medium=organic&utm_campaign=best_way_to_visually_present_a_product_roadmap_to_executive_stakeholders&utm_term=queueVTA_link_4) – you’ll master creating convincing and detailed roadmaps in no time.