De-cluttering your emails
Tags: gmail, productivity, tipsandtricks, inbox
Published: 2023-10-09 05:59:03

![Inbox with huge numbers of emails](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/odk0lib95ryyb8qoan7n.png)

Does this big number in your inbox bug you a lot, like me? Do you find it difficult to find the emails when you need them the most?

If yes, then I'll let you know a simple trick to organize your inbox to completely transform your use of it.

I personally, like my things organized, but, my Gmail Inbox says otherwise. Hence, I decided to work on it and organize it. And in the journey of doing so, I stumbled upon a nifty little feature in Gmail called **Labels**.

It is quite easy to manage and group some similar types of emails under labels. By doing that, it becomes quite easy to manage emails and get to that one email, that you wanted to find.

Suppose you wanted to give a category to a particular email sender called, xyz@example.com. then you just have to follow these steps in order to make sure that future emails from this sender will go under your custom label.

1. Click on the search bar gear icon.

![Search bar with gear icon](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/zk6im1e2pi1voja58hl6.png)

2. You will be greeted with a popup of advance search.

![Advanced search options](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/skb440ehj0esr28j9iaq.png)

3. We can use this to search all of those particular types of emails. For example:- in the **from** section add the sender's email ID. In the **Has the words** section you can add any text of your liking.

4. Hit search and check whether it is filtering out all the required emails to which you wanted to attach a custom label.

5. If this is the case, then just click on the gear icon again in the search bar and click on **create filter**

![Create filter button](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/xvclzd63dezadi1v1dou.png)

6. After that you will be greeted with a complete filter creation menu.

![Filter menu](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/4fljc5p9t9dup6ud186w.png)

7. You have to click on the **apply the label** option and select any pre-existing label, if any. If not, then just click on **Create a new label**.

8. You can name the label, add background color, and foreground color, and even nest the label.

9. After you are done selecting the label, you can check the last option in the menu called **Also apply filter to matching conversations**. This will make sure that all the existing emails with the same criteria are attached to the same label.

10. You can fiddle around other options in the menu as well. Like marking an email as read by default, deleting an email automatically, and many other things.

11. Just click Create Filter and you are done.

12. In order to see all the filters you have created, just go to your Gmail all settings and you can see an option called **Filters and Blocked Addresses**

![Filters settings](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/m3u8d5mpaxtifzeaz9no.png)

You will then be able to see all your created labels right under your sidebar. Clicking on which will filter the emails instantly for you.


![Labels in sidebar](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/z36y7v5n8dwjtvjy5bm3.png)

Not to mention, a cute little label will be assigned to the email in your inbox. Like this,

![Labeled email in inbox](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/zhqvkp1c5ia4kh8mghwh.png)

I hope you all will follow these steps to manage your thousands and thousands of emails.

Let me know in the comment if you are stuck anywhere.
Follow for more such tips and tricks😉.