How to Convert Excel to vCard Format - A Quick Solution Guide
Tags: programming, beginners, news
Published: 2023-11-06 12:31:03

_**Summary:** In today's digital age, Microsoft Excel is a widely used tool for managing contact details. However, when the need arises to transfer these contacts to mobile devices, Thunderbird, Outlook, or other applications, Excel lacks native support. Consequently, there is a necessity to **convert Excel to vCard** format. To address this, we offer two effective solutions: a manual process and a professional method. The manual technique is detailed with easy steps for those comfortable with hands-on methods. Alternatively, the professional approach involves employing the **[Excel to vCard Converter Tool](https://www.arysontechnologies.com/excel-to-vcard/)**, a recommendation from experts in the field. Before delving into these solutions, it's important to understand the significance of converting Excel to vCard for seamless contact management across various platforms._

## Reasons Why Users Want to Convert Excel (XLSX) to vCard (VCF)

- vCard files facilitate easy contact information transfer between devices, email services, and applications.
- vCard is easily readable on mobile devices, ensuring seamless integration with smartphone address books.
- Converting a contact to a vCard allows for individual contact sharing, a feature not available in Excel.
- vCard files can be directly imported into email applications like Outlook, simplifying contact management.
- VCF is a standardized format for contact information, enhancing compatibility for sharing via email or messaging apps.
- VCF files serve as a reliable backup when changing devices or email services, with small file sizes for hassle-free sharing via email.

We've previously explored the factors contributing to converting Excel files to VCF. Now, let's delve into the step-by-step manual process to **convert Excel to vCard**.

## Method 01: Manual Technique to create VCF file from Excel
In this guide, we will explore a three-stage manual process for opening a VCF file in Excel. Each step will be discussed in depth to simplify the conversion process. The manual approach consists of the following phases:

- **Export Excel Data to CSV Format**

- **Import CSV Contacts to Your Computer**

- **Export Contacts to VCF Format**

## Step 01: Export Excel Data to CSV Format
In the first step, let's transform the necessary Excel file into a CSV format. To achieve this with success, follow these steps:


1. Open the **Excel file** on your system.
2. Click on the **office** button located in the **top corner**.
3. Select **'Save As'** and then choose **'Other Formats.'**
4. A **'Save As'** dialogue box will appear. Designate the location for the resulting file.
5. Opt for CSV **(Comma-Separated Values)** from the **'Save as type'** dropdown menu.
6. Click **'Save'** and confirm by selecting **'Yes.'**
7. The Excel file will now be exported into the **CSV file** format.

## Step 02: Import CSV Contacts to Your Computer
Moving on to step two, we will now import the contacts from the CSV file that we generated in the initial step. To do this, please follow the steps below:

1. Tap **'Start'** to proceed, then type **'Contacts'** in the search bar.
2. Next, choose **'Contacts'** from the search results that appear.
3. Proceed by clicking the **'Import'** button within the **Contact Windows.**
4. Select the CSV **(Comma Separated Value)** option and click **'Import'.**
5. Browse for the previously created CSV file and tap **'Next'.**
6. To initiate the import of CSV contacts, map the necessary fields, and then click **'Finish'**.

Your CSV contacts have been imported, and we will now proceed to the third step, as described in the context below.

## Step 03: Export Contacts to VCF Format
We've successfully completed two stages, and now we're moving on to the final step: exporting the CSV file to vCard format. To create a VCF file from Excel, follow these straightforward instructions:

1. Search for **'Contacts'** in the search box and open the **Contacts window.**
2. Next, identify and select the essential contacts you want to export, and then click on the **'Export'** button.
3. In the Export window, opt for the **'vCards'** format.
4. Finally, click **'Export,'** choose the destination folder where you'd like to save the converted **VCF file** and confirm by pressing **'OK'**.

Finally, your Excel contacts have been changed into vCards! The method we used, which involved doing it step by step, is valuable and important. But there are some downsides to this method that we need to talk about. Let's point out these limitations in the next part.

## Downsides of Using the Manual Technique
Before implementing the method, as mentioned earlier, it's important to consider the issues and limitations associated with manual approaches. Therefore, here are some of the drawbacks commonly faced by users when using manual techniques:

- The manual steps can be complex, requiring help from beginner users.
- The file conversion process often takes longer than expected, requiring a quick turnaround.
- There is a significant risk of data loss.

If you're searching for a quick and effortless solution, there may be better choices than the manual method. You might be wondering if there's a shortcut to convert Excel to vCard. Well, the good news is that there is indeed a swift and secure option available: the professional method. Let's delve into this approach in more detail in the following discussion.

## Method 02: Professional Technique to export Excel contacts to vCard (VCF)

Moving towards a more professional approach, we have the Excel to vCard Converter, a dependable tool for creating VCF files from Excel quickly and without complications. It's perfect for anyone, even non-technical individuals, thanks to its user-friendly interface. This tool works well with various Excel file formats, like xlsx,.xls,.xlsm,.xltx,.xlt, and more. The significant part is that when you convert files, your data stays as it is. The best thing? You don't even need Microsoft Excel installed to use this converter. Plus, it has extra features to make the conversion process even more straightforward and smoother.

## Final Words
In our blog, we tackled some common issues to Convert Excel to vCard format. We provided two helpful methods. The first one was a step-by-step guide for a manual approach, but it has some downsides. We discovered a second method, a professional way using an Excel to vCard Converter. This method is better, especially for beginners, and saves a lot of time. We recommend using this professional technique over the manual one for easier and quicker results.