Generate Quotations For Prospective Bookings
Tags: development, bookingtype, invoicing, quotations
Published: 2023-12-19 10:22:11

---
title: Generate Quotations For Prospective Bookings
published: true
date: 2023-12-05 15:41:42 UTC
tags: Development,bookingtype,invoicing,quotations
canonical_url: https://mid.as/blog/generate-quotations-for-prospective-bookings/
---

MIDAS v4.35 introduces support for generating “Quotations” for prospective bookings.

![Generate quotations when making tentative bookings](https://mid.as/blog/wp-content/uploads/2023/12/generate-quotation.png)
_Generate quotations when making tentative bookings_

Used in conjunction with the “[Tentative Bookings](https://mid.as/blog/tentative-bookings-which-auto-expire-if-not-confirmed/)” feature, you can generate quotations for clients when making tentative bookings for them.

Should the client accept and pay the quotation online, their “tentative” booking(s) automatically convert to regular “confirmed” bookings.

A number of configurable options are available with the new Quotations feature, including:

## Automatically Update Booking Type

When a quotation is accepted and paid online, MIDAS can automatically update the corresponding booking’s “[type](https://mid.as/help/manage-booking-types)” to be any confirmed booking type you’ve already defined.

## Choose whether bookings become confirmed if their quotations are partially or fully paid

You can control when a “tentative” booking automatically converts to a “confirmed” booking based on how its associated quotation is paid.

![Automatically change a booking's type when a quotation payments are received](https://mid.as/blog/wp-content/uploads/2023/12/update-tentative-type-1024x120.png)
_Automatically change a booking’s type when a quotation payments are received_

MIDAS can either “confirm” a tentative booking on just a partially paid quotation, or only confirm the booking once its quotation has been paid in full.

## New Quotation Template

“[Templates](https://mid.as/tutorials/how-to-customize-templates)” in MIDAS allow an administrator to customize a range emails, invoices, and more.

There’s already separate templates available for regular, deposit, and cancellation invoices, as well as receipts and credit notes.

v4.35 adds a further template now for your Quotations.

![New customizable Quotation template](https://mid.as/blog/wp-content/uploads/2023/12/new-quote-template-1024x565.png)
_New customizable Quotation template_

The default quotation template is very similar to the default regular invoice template, but introduces some new “placeholder” [template variables](https://mid.as/help/manage-templates/template-variables) too.

An example of a new placeholder variable available for the quotation template is “%QUOTEEXPIRES%”.

This special variable is substituted (at time the quotation is printed or emailed) with the date and time that the quotation expires.

By default, a quotation expires when its corresponding tentative booking(s) would expire in MIDAS.

However, there’s a further option available….

## Variable quotation terms

As mentioned above, quotations by default are only valid up until the expiration time of their corresponding tentative booking(s).

So as an example, let’s say a tentative booking is made to commence at 9am on a Monday. The tentative booking settings are set to expire the booking if it’s not confirmed at least 2 hours before it is due to commence.

If the tentative booking hasn’t been confirmed by 7am on the Monday, the booking will automatically expire and be removed from the system.

In essence, a quotation generated for the above booking would remain valid until 7am on the day of the booking.

After this time, the quotation (and tentative booking) will have expired.

Now one of the new quotation options allows MIDAS to convert a tentative booking to a confirmed booking is only a partial payment has been made against the quotation.

In such instances, we’ve included an option to allow you to update the quotation’s terms to be the same as your standard invoice terms (i.e. for example 30 days).

![Change a quotation's terms upon partial payment](https://mid.as/blog/wp-content/uploads/2023/12/update-quote-terms-1024x120.png)
_Change a quotation’s terms upon partial payment_

This means that as long as a client pays something towards the quotation, they will then have longer to pay the remaining balance, just as if they were paying a regular invoice.

The post [Generate Quotations For Prospective Bookings](https://mid.as/blog/generate-quotations-for-prospective-bookings/) appeared first on [MIDAS - Room Booking System | Blog](https://mid.as/blog).