Outsourcing Data Cleansing and Migration To Drive Successful System Transition
Published: 2024-04-04 06:25:44

For most businesses, digital transformation programs including replacement of legacy systems to cloud-based systems- start with having a robust data ecosystem across all functions during and post the transition. Therefore, it’s imperative for businesses to have an easily accessible single version of data that can drive accelerated transformation programs. In order to achieve such high quality of data, [data cleansing and migration](https://www.damcogroup.com/data-cleaning-and-formatting-services) are some of the key processes that need to be executed with utmost focus during the system transition. Interestingly, this first step is also the most crucial one in this journey. It sets the tone for how businesses can extract value from their new and improved system. Excel at data cleansing and migration, and you will gain value from day one.

Given such importance, the global data cleansing and migration industry has been thriving. According to the HTF Market intelligence research, this market will reach a [valuation of USD 35.99 billion](https://www.htfmarketintelligence.com/report/global-data-migration-market) by 2028! This trend reflects how companies are investing in migrating from expensive on-premise data storage infrastructure to cost-effective, on-demand cloud-based systems. However, Gartner estimates that nearly 83% of data migration projects either fail or run over their budgets and schedules. The only solution to overcome such issues arises in the form of data cleansing and migration outsourcing.

## The Importance of Data Cleansing and Migration in Ensuring Successful System Transition

Companies are migrating their data workloads, structured, semi-structured, and unstructured data from on-premise data centers to the cloud for a variety of reasons ranging from reduced TCO (total cost of ownership) to improved scalability and flexibility. This puts data cleansing and migration at the forefront of all activities.

## Here’s an overview of the value it has to offer:

- Maintaining data accuracy by locating and fixing any errors, obsolescence, duplicity, or inconsistency.
- Ensuring data completeness by validating all data entries across a parameter of required fields to identify and supplement missing data
- Standardizing data formats by defining templates for data sets, naming conventions, and values to inject consistency
- Updating data and its relevance by weeding out irrelevant or obsolete data and replacing it with its latest counterpart
- Verifying data integrity to conserve data and data quality from loss or corruption during the migration process
- Complying with the latest and mandatory legal or regulatory requirements and organizational policies regarding data management
- Streamlining data structures by removing unnecessary elements, introducing consistency, and maintaining completeness
- Reducing the risk of data-related issues or errors by upholding data quality to combat the GIGO (garbage in, garbage out) phenomenon
- Facilitating user adoption and acceptance by focusing on providing accurate and consistent data that offers high-quality results and outcomes
- Minimizing costs associated with data errors, system downtime, troubleshooting, and rework after one cycle of cleansing or migration

## Reasons to Opt for Data Cleansing and Migration Outsourcing

From the above, it is evident that data cleansing and migration are fundamental to the success of a business, especially when it is in the midst of a system transition. With the stakes so high, there’s very little room to botch this endeavor.
To prevent any mishaps, companies often turn to data cleansing outsourcing services to expertly take charge. Here’s what they bring to the table:

**Specialized Expertise:** Data cleansing and migration require several vital and specific skills. By outsourcing data cleansing services, businesses can gain instant access to skilled and qualified experts who can ensure that the process is executed in a timely, hassle-free, and effective manner.

**Focus on Core Competencies:** In reality, data migration is a cost and resource-intensive process. Its complexities can consume all of the business’ time, focus, and effort - distracting stakeholders from the core competencies of their business. By outsourcing these services, businesses effectively free themselves from these burdens to work on other aspects of their organization and its key functions.

**Cost and Time Efficiency:** Manual data cleansing and migration is both time and cost-intensive. As a result, many businesses are moving to automation tools and techniques. However, not all businesses have enough time or resources to set up an in-house team. Data cleansing outsourcing means that businesses do not have to financially invest in new equipment or hiring.

**Scalability and Flexibility:** Data cleansing outsourcing enables businesses to scale up and down according to changing market needs and seasonal fluctuations. Data
cleansing and migration companies have a large pool of talent available at their disposal and can easily adapt to changing demands by adjusting their capacities and resources. This offers businesses the agility and flexibility required to navigate the dynamic market.

**Access to Advanced Technologies:** Outsourcing data cleansing and migration enables businesses to gain access to experts who understand the latest and the best technologies, innovations, and business standards. This hands-on experience and practical knowledge eliminate any barriers to entry and unlock opportunities. As a result, the business is empowered not only to leverage and maximize cutting-edge tools and technologies but also to be relieved of the hassles of implementation and management.

**Risk Mitigation:** Data cleansing and migration projects inherently carry risks, including data loss, downtime, and compliance violations. Outsourcing to reputable service providers mitigates these risks by adhering to industry best practices, regulatory requirements, and stringent security protocols, thereby safeguarding the integrity and confidentiality of the data.

## Conclusion

Data cleansing and migration are the stepping stones of a successful system transition. Given this crucial role, businesses are more comfortable handing over these tasks to seasoned [data cleansing and migration companies](https://www.damcogroup.com/data-cleaning-and-formatting-services). They leverage their expertise in scrubbing data to its most refined form followed by loss-lessly transferring it to the new system. Outsourcing this responsibility not only minimizes the stress and hassle of performing this task but also allows businesses to focus on their core competencies instead. As a result, businesses enjoy a blend of advantages ranging from borrowed expertise, cost and time efficiency, risk management, scalability and flexibility, and technological upgrades.
With such tangible benefits, partnering with a reliable data cleansing and migration service provider can put businesses at a strategic advantage to outdo the competition.