Why Your School Needs an Education Facilities Management System
Tags: facility, software, higher, education
Published: 2024-02-19 08:34:10

In today's fast-paced world, educational institutions face numerous challenges in managing their facilities. From aging buildings to the need for quick access to critical information, the demands on university facility management teams are greater than ever. This blog explores the importance of implementing an 	 [higher education facility management software](https://www.arcfacilities.com/industries/higher-education-facility-management-software) in higher education institutions and how it can address these challenges effectively.

## The Challenges of Managing Higher Education Facilities

**Aging Infrastructure**: Many colleges and universities have buildings that are decades old, requiring constant maintenance and upkeep. Deferred maintenance can lead to asset breakdowns and increased costs.

**Access to Building Information**: With buildings undergoing renovations and retrofits over the years, accessing critical building information becomes a challenge. This information is often stored in document storage rooms, making it difficult to access in emergencies or for routine maintenance.

**Retiring Workers**: As tenured employees retire, historical building information is lost, making it challenging for new employees to get up to speed on critical building information.

**Emergency Preparedness**: In emergencies, quick access to building information is crucial for the safety and security of students and staff. However, finding this information stored in document storage rooms can be time-consuming and frustrating.

## The Solution: Education Facilities Management System

An Education Facilities Management System (EFMS) is a comprehensive software solution designed to address the challenges faced by higher education institutions in managing their facilities. Here's how an EFMS can benefit your school:

**Centralized Building Information**: An EFMS consolidates current and historical building information into a single master set, making it easily accessible from anywhere, anytime. This eliminates the need to search through document storage rooms and ensures that critical building information is always at your fingertips.

**Mobile Access**: With an EFMS, facility management teams can access building information from the field using a mobile app. This allows them to complete work orders more efficiently and improves overall productivity.

**Emergency Preparedness**: An EFMS enhances emergency preparedness by providing instant access to emergency and life safety information. This ensures the safety and security of students and staff in emergencies.

**Sustainability**: By eliminating the need for prints or multiple copies of drawings and reducing unnecessary driving back and forth between repair locations and document storage facilities, an EFMS helps colleges and universities improve their sustainability efforts.

**Conclusion**

In conclusion, an Education Facilities Management System (EFMS) is a crucial tool for higher education institutions looking to effectively manage their facilities. From centralized building information to mobile access and enhanced emergency preparedness, an EFMS offers numerous benefits that can help your school operate more efficiently and sustainably.