5 Must Steps to Take After Every Sprint Retrospective Meeting in Agile
Published: 2024-01-12 06:49:40

As someone deeply involved in Agile software development, I had mixed feelings about sprint retrospectives.

In theory, they're essential to the Scrum methodology, a chance to pause and improve for the next sprint. **However, in reality, these meetings often left me confused and uncertain.**

We would spend hours discussing ideas and criticisms, but afterward, it took time to determine what really mattered. This ambiguity affected my team's focus and efforts.

The turning point came when I realized that we needed structure to make sense of the chaos. **That's when we started using [a sprint retrospective template](https://monday.com/templates/template/80436/sprint-retrospective/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_1) within monday dev.** It was a simple tool that made a big difference.

With this template, our discussions had a clear focal point. We could distill our many ideas into actionable steps with ease. **More importantly, it encouraged collaboration by allowing everyone's voice to be heard through voting on the most impactful ideas.**

This template also helped us stay on track by monitoring our progress in implementing changes derived from these discussions.

These seemingly small improvements proved crucial in making our sprint retrospectives extremely impactful.

As you may already know **Agile project management, particularly the Scrum methodology, emphasizes continuous improvement and team collaboration.**

A sprint [retrospective](https://www.scrum.org/resources/what-is-a-sprint-retrospective) is typically the last step in a Scrum sprint. The retrospective is ideally held after the sprint review and before the next sprint planning session. This timing ensures that the lessons learned are fresh and can be immediately applied.

It involves the team, including the [Scrum master](https://www.techtarget.com/whatis/definition/scrum-master) and product owner, reviewing the concluded sprint to identify successes and areas for improvement. This meeting is not just a formality but a critical process for iterative improvement in Agile methodology.

**Understanding what comes next after such a meeting is crucial for maintaining momentum and ensuring the effectiveness of future sprints.**

In this blog post, I will share six crucial steps to take after a retrospective to ensure continuous improvement and drive a more efficient and effective sprint.

## **Step 1: Create an Action Plan**

The first step is to transform discussion points into actionable items. Identify specific tasks or changes that need to be implemented based on the retrospective findings.

As I mentioned before, we use a sprint retrospective template from [monday dev](https://monday.com/dev/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_2) (a software development management platform developed by monday.com/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_3). Using this template, we encourage our team members to:

- **We use the [Vote Column in monday dev](https://support.monday.com/hc/en-us/articles/360001012365-The-Vote-column/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_4)** to vote on which topics need improvement, should be maintained, or require further discussion.
- **We create a list of action items** based on the discussions and decisions made.
- **We ensure each action item is clearly defined**, assigned to a team member, and has a set deadline for implementation or review.

![action plan](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/phdisrb19iymyrm92j0e.png)

Assign responsibilities for each action item to ensure accountability within the team. Setting clear deadlines for implementation or review helps maintain momentum.

There are many other proven prioritization techniques. **[RICE scoring](https://www.intercom.com/blog/rice-simple-prioritization-for-product-managers/)** quantifies reach, impact, confidence, and effort for optimal resource allocation. **[MoSCoW method](https://monday.com/blog/project-management/moscow-prioritization-method/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_5)** categorizes tasks by criticality (Must-have, Should-have, etc.) for focused execution. **[Dot voting](https://lucidspark.com/blog/dot-voting)** empowers team members to directly influence priorities through votes. 

These methods ensure your team tackles the most impactful tasks first, driving success with strategic focus. 

## **Step 2: Incorporate Learnings into Sprint Planning**

Use insights gained from the retrospective as valuable input during sprint planning sessions.

Adjust your sprint backlog based on what was agreed upon during the retrospect - whether it's starting new practices, discontinuing ineffective ones, or continuing successful approaches.

**Here is how we do this:**

- We start our sprint planning session by reviewing the [Retrospectives board from monday dev](https://support.monday.com/hc/en-us/articles/4549340160658-Sprint-retrospectives-with-monday-dev/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_6). We focus on the action items, decisions, and feedback gathered during the retrospective.
- We use the insights from the retrospective to prioritize tasks for the new sprint.

![retrospective](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/b03l676qnesqe9iqr435.png)

This step ensures that lessons learned are immediately put into practice in the next sprint.

## **Step 3: Follow-up on Action Items**

To keep progress on track, regularly check in with team members regarding their assigned action items during daily standups or through dedicated tracking tools.

By monitoring implementation efforts closely, you can ensure that agreed-upon changes are being made effectively and measure their impact.

To further solidify team ownership and communication, **consider implementing either the RACI or DACI framework.** 

The [RACI matrix](https://monday.com/blog/project-management/raci-matrix-with-examples/?utm_source=devto&utm_medium=organic&utm_campaign=5_must_steps_to_take_after_every_sprint_retrospective_meeting_in_agile&utm_term=queueVTA_link_7) assigns specific roles (Responsible, Accountable, Consulted, Informed) to each action item, ensuring clarity in both execution and accountability. 

Alternatively, the [DACI model](https://www.loom.com/blog/daci) designates Drivers, Approvers, Contributors, and Informers for each task, pinpointing who performs the work, makes key decisions, and remains updated on progress.

## **Step 4: Continuous Improvement Culture**

Developing a continuous improvement culture is vital for sustained success in Agile development.

Encourage an environment where feedback is actively sought and valued by all team members throughout each sprint cycle.

**Make retrospectives more than just a tick-box exercise;** cultivate them as genuine sources of learning and growth opportunities for everyone involved.

Celebrate successes achieved through implementing improvements while constructively approaching any challenges encountered along the way.

For successful implementation and continuous improvement, **I recommend employing the [Plan-Do-Check-Act cycle](https://asq.org/quality-resources/pdca-cycle).** 

This strategic approach involves meticulously planning your changes, testing them on a limited scale, rigorously evaluating their efficacy, and nimbly adapting based on any gleaned insights.

## **Step 5: Documentation and Sharing**

Documenting outcomes from retrospectives provides reference material for future sprints and serves as a record of progress made.

**Share this information with all relevant stakeholders, including team members who were unable to attend the retrospective meeting.**

By promoting transparency and inclusivity, you ensure that everyone is aware of the decisions made and can contribute their insights.

To maintain momentum and continuously drive improvement, start gathering data and feedback throughout the next sprint cycle in preparation for the upcoming retrospective.

This approach ensures that retrospectives are data-driven rather than based solely on subjective experiences or perceptions.

## **In Conclusion…**

The true value of a sprint retrospective lies in what happens after the meeting. By following these five steps, teams can ensure that they not only identify areas for improvement but also take action to address them.

**Retrospectives should be seen as stepping stones towards continuous improvement rather than simply checking off a box on your Agile process list.**

The goal is to foster constant evolution within the team's processes and practices to drive increased efficiency and effectiveness in each sprint.

Remember that Agile development is iterative by nature - it thrives on adaptation based on experience. Retrospectives play a crucial role in this cycle of reflection and adjustment.

**So make the most out of your retrospectives by taking meaningful actions afterward.**

How do you ensure Sprint retrospective meetings are a good use of time? Let me know any tips you have in the comments below.