What You Need to Know About Coworking Spaces and Coworking Software
Tags: webdev
Published: 2024-02-19 08:34:00

It is undeniable that remote work is a booming industry. As the demand for this kind of setup rises, it is also inevitable that the creation of coworking spaces will be at its peak.
Hybrid employment has proved that traditional work setups, although still observed by many industries, are an option in modern jobs. Hybrid and remote employment have both advantages for the company and the employee.
What Is a Coworking Space?
A coworking space is far from traditional work cubicles and provides a more collaborative and distinctive environment, especially for hybrid workers. The goal of a coworking space is to provide accommodation for people who want a new location aside from their homes or office cubicles. And with the aide Office Base [coworking software](https://www.deskflex.com/), managing coworking spaces is elevated.
Coworking spaces provide amenities such as:
Internet
Printing Services
Food and Refreshment Station
Parking Space
Conference Rooms
Personal Areas
Coworking spaces are more than just tables and chairs; they are also zones for collaboration and productivity. These spaces and their demands require flawless integration of management tools like coworking software. As hybrid workers are becoming more and more rampant these days, managing coworking spaces becomes more crucial. Increasing hybrid workers means increasing bookings, billings, memberships, and even parking spaces.
With specialized coworking software, managing coworking space operations is simplified. Because of its demand, various coworking space software has been created over the years.
Deskflex is coworking space management software that makes space management efficient and hassle-free by integrating intelligent solutions for modern problems.
Shared spaces like coworking spaces help provide office services to hybrid workers and give them the opportunity for socialization, networking, and interaction from time to time.
If you are into providing services like a coworking space, you should know what to consider when choosing coworking management software.
It is user-friendly.
Many software programs today are centered on providing for the needs of their consumers, yet they disregard the fact that there are still consumers who need to be equipped to manage and use applications on their own. When choosing software, first consider if the interface is easy to navigate, especially on the customer's end.
It is easily-accessible.
Because coworking spaces are equipped with modern technology, it is best to choose coworking software that is accessible to different devices anywhere and anytime for smoother bookings.
It is all-in-one.
Since the software is designed to give you and your customers the ease of room and amenities, booking, billing, and other transactions should also be integrated into your software for faster and smoother transactions.
It is easy to manage.
An increase in membership means an increase in daily bookings. It is best to choose software that is easy to manage, especially during an increase in members, bookings, and services. This helps optimize the smooth flow of information and enhances user usage, preventing them from experiencing difficulty using the software.
It is available for mobile usage.
Integrating software for your company is challenging, mainly when it can only be accessed on a single device or can only be accessed in your office's vicinity. The ideal coworking space management software can be accessed through a mobile application.
It is customizable.
To ensure that your coworking space management software is about professionalism, as it is dedicated to providing high-class services, the ideal coworking space software is customized to show your branding.
It is reliable to provide real-time data.
Since people in coworking spaces come and go, manually tracking visits and insights is challenging. A coworking space software should be able to provide data, insights, and member traffic for further improvement of the space and services.
Coworking Software on the Market
Coworking spaces are booming, making them ideal for investments. Along with it comes coworking space management software that provides services for managing coworking spaces, which managers and operators can choose from. What should you know about the coworking software market?
Software solutions are now in an influx that centers on catering coworking space management software.
There is saturation in the coworking space software market, making distinguishing unique features and services more challenging.
Booking and billing are coworking software's top-most priority services; integrating marketing tools, control systems, and intelligent office functionalities into the system is becoming a standard.
There is a rise in competition to give users the best application experience. The primary factors are navigation, an intuitive dashboard, and a quick response to issues.
There is a competitive edge when the software provides increased user data protection.
With its use and purpose, coworking software that is customizable and scalable is essential for coworking spaces that are continuously growing.
Coworking software providers are now in the process of experimenting with pricing.
Despite the goal of every coworking space software provider to go on a global scale, software providers also emphasize localization to ensure that it caters to language, regulations, and even those in charge.
Coworking spaces that utilize coworking software allow managers and operators to make daily reports and optimizations. To scale a business nowadays, integrating modern solutions plays a considerable role in building brand image because it signifies how well a company focuses on providing the best for its customers.
How Coworking Space Management Software Resolves Coworking Space Challenges
There will always be the other side of the coin. And for all the great things a coworking space has to offer, there is also the not-so-good side of it, but thanks to coworking software like DeskFlex, these challenges can be controlled.
#1. Congestion: 
Every business always desires to sell out or be fully packed with customers. For coworking spaces, there is a significant difference between being full and being congested. Congestion can be prevented with the right coworking space software that provides real-time information about available spaces and customer traffic.
#2. Real-time Space Usage:
Unlike traditional workspaces, coworking spaces that utilize coworking software help managers and operators monitor which spaces are being used and which are still available. What can real-time data contribute to coworking space management?
This data helps them utilize the unused spaces to ensure they are used throughout the day.
This data allows them to create an effective allocation of resources. For example, add or replace areas that aren't frequently used in coworking.
#3. Ineffective and Boring Coworking Space Layout:
There is a huge difference between just setting up an office and planning an office layout. Ergonomic designs have been the trend these days. Applying layouts that encourage effective collaboration and productivity increases coworking space visitation as it meets the demand on the user's end.
#4. Overlapping in Bookings:
With the feature of coworking software that allows coworking spaces to see people that come and go, it becomes easier to prevent overlapping bookings and miss spaces that aren't or are already booked. Reducing conflicts in overbooking contributes to shaping coworking spaces' branding and establishes a standard for giving the best customer experience.
#5. Unsynchronized Communication
Going out for hybrid workers is an effort. That is why inconveniences during these errands can contribute to disappointment and dissatisfaction. For those who visit a coworking space, an inconvenience like not knowing that their booking was not processed leads to dissatisfaction and loss of customers.
With specialized coworking management software, these problems are minimized because the provider establishes a communication standard. The in-app customer care messaging system and other contact information are accessible to every user.
#6. Improper Costing
Building a business is a risk, primarily when investing your money. The data that coworking software provides allows one to easily have a breakdown of how much one has earned, compare it to the data of visits, and ensure that these numbers justify the cost of building the business.
#7. Face Recognition
One of the things that people like is when they are recognized. For a coworking business, it is essential to create a connection, especially with customers who patronize your coworking space. To prevent events that would lead to customer dissatisfaction, recognizing them occasionally by offering discounts and eventually building a relationship makes them patronize the business more.
Takeaway

Building a business is a risk that most owners will need to take. A coworking space is a promising business, but it would need more than enough to sustain and build. With the perfect coworking software, managing coworking spaces becomes more manageable as it can help monitor and handle transactions and produce data about the current traffic and flow of the business.