How Can AI Help You Become a Better Project Manager?
Published: 2024-01-08 08:30:34

For me, project management has always been a complex juggling act of deadlines, budgets, and people. It's no surprise that [85% of CEOs recognize artificial intelligence (AI)](https://www.pwc.com/mu/pwc-22nd-annual-global-ceo-survey-mu.pdf) as a game-changer in our work processes.

If you're tired of repetitive and mundane tasks involved in managing your projects, AI can be your greatest ally. I firmly believe that **it's here to empower you rather than replace you.**

**Take for example tasks like:**

- Summarizing meetings
- Breaking down projects into individual tasks
- Creating meeting agendas
- Composing incident summaries
- Preparing go-to-market strategies
- Generating onboarding plans

In my own experience, these tasks used to take up too much of a project managers time (until AI stepped in to automate them). **Now, I use [monday AI](https://monday.com/ap/ai/?utm_source=devto&utm_medium=organic&utm_campaign=how_can_AI_help_you_become_a_better_project_manager&utm_term=queueVTA_link_1) to analyze data, and everything is completed within minutes** (monday AI is part of [monday dev](https://monday.com/dev/?utm_source=devto&utm_medium=organic&utm_campaign=how_can_AI_help_you_become_a_better_project_manager&utm_term=queueVTA_link_2) - a software development management tool that we use for our dev teams).

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/6zpl8xgptbki5uagrn2d.png)

This example barely scratches the surface regarding the potential power of AI in project management. 

**AI-driven tools have made their mark on various aspects such as operations, product development, marketing, HR, and sales.**

Below are a few ways AI can help you become a better project manager and how you can leverage AI-powered automation and workflow optimization strategies to get more done in less time:

- **Automation on autopilot:** Say goodbye to tedious scheduling, task-assigning, and progress tracking as AI handles these tasks like a pro, freeing you up to focus on the big picture. You can now optimize meetings and effortlessly assign tasks.
- **Predicting the future (of your project):** With AI analyzing data, potential roadblocks, budget woes, and resource crunches can be predicted before they even appear. Take a proactive approach rather than a reactive one by identifying issues early on.
- **Data-driven decisions, not gut feelings:** Bid farewell to guesswork as AI crunches numbers on customers, resources, and costs to provide real-time insights that enable you to make informed decisions. Are you concerned about managing your budget or distributing resources effectively? Utilize AI to find the most efficient solution.
- **Collaboration on steroids:** Thanks to AI's seamless information-sharing capabilities in real-time, everyone is always on the same page. No more chasing updates or missing deadlines - AI keeps everyone organized and ensures everyone stays on track like a well-oiled machine.

![Image description](https://dev-to-uploads.s3.amazonaws.com/uploads/articles/iim5pgbl11gx0cbztdvp.png)

**Here are some real-life examples of how I use monday AI (in monday dev) to manage projects more efficiently:** 

- **Automated task generation:** I create algorithms for creating tasks from client briefs and project goals, enhancing efficiency and thoroughness. This is honestly AWESOME.
- **Intelligent time tracking:** I use AI to track team activity and pinpoint productivity issues for improved project scheduling and resource allocation.
- **Dynamic resource allocation:** I automate task assignments based on team skills and experience. Honestly, I could never do this without AI in a reliable way that didn’t take me hours.

**In Conclusion…**

AI has revolutionized project management by automating tedious tasks, predicting potential issues, providing data-driven insights, and enhancing collaboration.

As a project manager, leveraging AI-powered tools can help you become more efficient, proactive, and effective in managing your projects.

**Embracing AI as your ally will not only save you time and effort but also empower you to make informed decisions and achieve better results.**

Are you using AI for project management? If so, how has it made you more productive? Share your experiences below.