MINUTES OF THE EXTRAORDINARY GENERAL MEETING -27.07.2012
Autor: Loteamento Outeiro de São Francisco | Publicado: 2012-08-05T14:47:00-07:00


MINUTES OF THE EXTRAORDINARY GENERAL MEETING -27.07.2012


In the twenty-seventh day of July of the year two thousand and twelve, to 20.30, in second call, the headquarters of the 6th Grouping of Firefighters Military, located on Airport Road, 718 - High City, this city of Porto Seguro, State Bahia, in response to the previous call and the legal form, as notice of our distributed via email, on 29 June two thousand and twelve, met the owners and residents of Knoll Allotment of San Francisco to deal with matters listed in the agenda published in the call.
Given the presence of the required number of participants, as evidenced by the attached attendance list, the President, Lt Col AM Ribeiro Braga Neto, greeted everyone and declared the session open.
Began showing the situation of the gates, which are damaged over time, requiring maintenance (presented images). He drew attention to the fact that the current collection system would require the consent of the participants to do the job. We presented two budgets. The first would replace the entire damaged area by a steel structure at a cost of $ 5,000.00 (five thousand reais). The second budget provides for the recovery of the degraded, for U.S. $ 580.00 (five hundred eighty dollars). In this case, there will be later, the cost of painting, which is not included in the budget. The second option was adopted.
Then came the question of the perimeter fence. The screens have been uprooted as images shown. To solve the problem, budgets have not yet been made. Tonic (Anthony Edim) questioned whether it would be better to repair or build a wall on site. Opinions are divided as it has very high share and others that are at street level. Tonic raised the possibility then to redo the screens and planting bougainvillea, which, being thorny, help protect the site. It was decided that the budget will be done to fix the damaged parts and plant bougainvillea. It had been suggested putting barbed wire on the wall, but this cost was estimated to cost at least U.S. $ 13,000.00 (thirteen thousand dollars) between material and workmanship, which at that time is not feasible.
The president then began to show accountability. Was presented the balance of the day, in a bank account, which was R $ 9,000.00 (nine thousand dollars). However, the association has reported that accounts in arrears in an amount greater than the current account balance, which in fact would cause a negative balance. We present the accounts in arrears and the agreement made for installment debt, the amounts received in the last six months and the percentage change in the period of default.
Tonic said that the tool offered by him at the last meeting, which is a site for information and accounts, is structured and will include the possibility of payment via credit card. This will facilitate the payment, especially for those who do not live in Brazil. The cost charged by the administrator of the credit card will be passed on to the value for those who choose this form of payment.
Those present questioned if it is not the time to seek judicial recovery to default. Although information on the understanding of some judges due to lack of obligation to pay, justice permits the recovery through the alleged "illicit enrichment", since the properties are being valued by the improvements made by the Association of Owners and Residents Knoll Allotment of San Francisco. Ricardo de Queiroz made a statement about having consulted a judge who said that this charge depends on understanding of each judge. As a rule, when the association is serious, proving the benefits to owners, the judge usually understand that the charge is legal. Sergio Rodrigo said two owners have commented that the collection does not receive by email. He said it would seek the association. However, the owners replied that they will not seek costs. It was concluded that it is necessary to combat delinquency through three simultaneous steps:
• Consultation with the judge of Porto Seguro - Sergio Rodrigo was willing to do so.
• Awareness of the owners - will be contact by Tonic, but it also needed the participation of all.
• Updating of the register - is under the responsibility of management of the association, in conjunction with the Art Real Estate.
You will also need to check with the office is doing the deed included a commitment to the association and its obligation to pay the fee, relating to contracts of sale effected after the creation of the association. The management of the association should check with Art Homes who are the owners whose contracts provide for these obligations and to report on their situation with the association.
It was commented by some of those present about the difficulty of opening the docket of Itaú. It will be checked with the bank if there is the possibility of sending the PDF file. If someone has difficulty in accessing the ticket sent by Itaú, you can remove the physical ticket at the gate of Knoll San Francisco, with Raphael, from 8 to 12 hours.

The current form of collection of the association was placed on the table. The purpose of this form, through the apportionment of costs for the previous month, was decreased in default, what did not happen. Tonic argued that he thought this a more transparent way. Rosane argued that it is necessary to maintain the transparency, but this can be done through continuous accountability. But he believes that the variable rate is a complicating factor as to who pays and who gets to. She was taken to the vote the proposal to return to charging a flat fee, the amount of R $ 100.00 (one hundred reais) for lots without building and $ 200.00 (two hundred reais) for properties under construction or constructed by month . In both situations, will be guaranteed 20% discount for those who pay the fee until the due date. Thereafter, the amount payable will be full. The proposed return to the flat rate system won by 9 votes to 6 votes against, and should be initiated already in the collection due on August 10, 2012. Although the right to a number of votes proportional to the land of the Art Real Estate, Tonic chose not to use this feature ensuring the decision to the choice of the majority present.
Antonio Ruy made an inquiry about garbage collection, since it is unpleasant to have to take the garbage to the trash in the car conference. The president said it is necessary to recover the cash of the association in order to hire the collection service. The possibility is that they hire the same contractor gardening, known as Torch, to make this collection.
Carla asked to be informed the residents to take care when operating the remote control of gates. His car was crushed because a user pressed the wrong button, closing the gate through which Carla went to his car. Therefore, it is essential that there be very careful and vigilant in the use of the remote control has buttons that are easy to be confused.
Went to the election of new board, which was with the following configuration:
• Executive Board:
President: Antonio de Padua Jamil Edim
Vice President: Rosane Schneider
Treasurer: Sergio Rodrigo
Secretary: Mayara B. Rodrigues
• Audit Committee - members:
Ruy Antonio
Elder Diniz
The Luciana Assisi

Having no further business, the meeting was adjourned at 22:00 hours, drawing up these minutes which, after being read and approved, signed by the President.



PM Lt Col Jose Ribeiro Neto Braga
President