Use case: Logistics, Scheduling & Event Planning
Instruction type: Conditional
Prompt style: Context prompting

Prompt:
I need your help to plan company-wide events for my organization of 500 employees, which is called Warren Woodworks. The General Manager would like a plan for the entire 2026 year, so we have to write a mock schedule to send to her. Please provide a professional email that I can send to her that lists all events, event details (event name, location, month, weekend/weekday, daytime/evening, activity, theme, any other relevant information), and cost estimates. There must be one event every month, but only three should be large events that cost a lot (e.g. catered meals, require renting a fancy venue, formal-type event, etc.). The big events should not occur in the same season as one another. One of the large events has to be the Winter Gala, which occurs in January. The gala is a fancy event booked in the ballroom of a local hotel, where employees have a sit-down dinner and an evening of dancing. The only piece I need your help with for the gala is choosing the theme – I’d like five theme ideas please, and associated names to go with them (e.g. for a casino night theme, the name could be Warren Royale). Small events can be something like “take your kid to work day”, “casual dress day”, or a “picnic in the park”. At least four events should have little to no cost. We have a kitchen on-site at the office and I can just buy groceries and make food myself to save money. If there is a holiday in the month (Halloween, Easter, or Christmas), the event must be related to the holiday. Though I know only a slight fraction of the staff will attend any event I put on, we can only plan events at venues that can handle at least up to half the staff (except for events that don’t require venues, like "casual dress day”). We live in Ottawa, Ontario, where it is cold outside from November through April, but I do want to have at least two outdoor events. At least half of the events should incorporate either recognition or team building. For events that involve team building, please include “team” in the title. Please include a note about cost saving ideas, but only for large events.

Evaluation criteria:
The response should mention the name of the company, Warren Woodworks, at least once. For example, it could incorporate the company name into event titles or mention in the email that the events are being planned for Warren Woodworks.
The response should be formatted as an email. For example, it should include a subject, greeting, body, and sign-off.
The response should not include any elements that only appear in letters rather than emails. For example, it should not include a date field in the email header.
The response should use professional language that is suitable for an email to a General Manager. For example, it should use "Dear" for greetings and should avoid slang or overly casual colloquialisms.
The response should include a list of 12 company event ideas.
The response should include one event per month of 2026.
The response should provide an event name for each suggested event. For example, it could name an Easter event “The Great Warren Woodworks Charity Egg Hunt”.
The response should include the word “team” in the event name of every event that is identified as being a team building event. For example, it could name an event “Spring Team Challenge Day” or “Family Fun Team Picnic”.
The response should provide a suggested location for each event mentioned. For example, it could mention a park, hotel ballroom, or a sports field.
The response should not suggest that any event be held in a location outside of Ottawa, Ontario, Canada. For example, it could suggest Vincent Massey Park, National Arts Centre, or the Chateau Laurier.
The response should identify whether each event will occur on a weekend or a weekday.
The response should identify whether each event will occur during the daytime or the evening.
The response should identify the theme of each event from February to December. For example, for a Christmas event, it could identify the theme as “holiday cheer,” or for an on-site event it could identify the theme as "casual dress day."
The response should identify the activity of each event suggested. For example, for a casual dress day, it could state that the activity is the employees dressing in casual clothing for a workday.
The response should include a cost estimate for each event it suggests. For example, it should provide a numerical estimate, including either a specific cost estimate amount (example: $500) or a range (example: $300-$500).
The response should schedule exactly three of the 12 events as large events with high costs, where these events include catered meals, require renting a fancy venue, or are formal events. For example, it could schedule large events like a Family Fun Festival that includes a catered barbecue lunch, organized sports games, and bouncy castles.
The response should include a Winter Gala as one of the large events.
The response should schedule the Winter Gala in the month of January.
The response should identify the following details about the Winter Gala: located in the ballroom of a local hotel, sit-down dinner, dancing, occurs in the evening.
The response should include a list of five theme ideas for the Winter Gala. For example, it could choose themes like “winter wonderland”, “masquerade”, or “starlight”.
The response should suggest event names for each of the recommended Winter Gala themes. For example, for a casino night theme, it could suggest “Warren Royale”.
The response should suggest at least four events that have little to no cost. For example, four events could have a cost between $0 and $500. If an event has a suggested cost range the maximum value of the range should be considered.
The response should include small-scale, low-cost event ideas. For example, it could recommend events like “take your kid to work day”, “casual dress day”, or a “picnic in the park”.
The response should mention the option of buying groceries and cooking food. For example, it could suggest a company breakfast that involves preparing breakfast food items in the company kitchen.
The response should suggest a Halloween-related event for the month of October. For example, it could suggest a costume contest or a trick-or-treat event.
The response should suggest an Easter-related event for the month of April. For example, it could suggest an Easter egg hunt or an egg painting event.
The response should suggest a Christmas-related event for the month of December. For example, it could suggest a Christmas parade or a children’s party with a visit from Santa Claus.
The response should suggest at least two outdoor events. For example, it could suggest a picnic in a park or a track and field day.
The response should incorporate either recognition or team building into at least six events.
The response should suggest cost-saving ideas for large events. For example, it could suggest holding an event on a weekday rather than a weekend day or planning group travel rather than paying for individual parking passes.
The response should not suggest cost-saving ideas for any events other than the three large events.
The response should plan any event that requires a venue at a location that can accommodate at least 250 people. For example, it could suggest venues like a hotel ballroom or a park.
The response should not provide specific dates for events. For example, though it should specify the month and whether events are held on a weekday or weekend, it should not identify a specific date for any event.
The response should not schedule any large event in the same season as another large event. For example, it should not schedule more than one large event in winter (December-February), spring (March-May), summer (June-August), or autumn (September-November).
The response should include a greeting that directly addresses the General Manager. For example, it could include a greeting like “Dear [Name]” or “Dear General Manager”.
The response should include a clear subject line that reflects the purpose of the email. For example, it could include a subject like “2026 Event Schedule Proposal for Warren Woodworks”.