Use case: Data Processing, Formatting & Math
Instruction type: Multistep
Prompt style: Direct prompting

Prompt:
Create a project status snapshot report. This report is for each status: Red, Green, Yellow and Black. If there is no category from the data, then include the category with “No projects” next to it. For all other categories with an entry, include one table with headers in this order: status (order Red, Yellow, Black, Green), the client, project name, PM and deadline. Include an italicized note as the last line of the report that explains status: Red (Risk hold), Green (On-schedule), Yellow (Behind schedule), Black (Client hold). The snapshot should have a header and quarter/year info: “Project Status Snapshot (Q1-2026)”, only bold the quarter/year info. Any lists should be numbered. 

Projects:
Project: Highlight, Client: Torpedo Skills, PM Claudette Beni Overall Status= Green
Completion Deadline: February 23, 2026
PTO Scheduled: None for PM
PA Notes: Amanda Pett planned to rotate between projects as this wraps up, plans to be fully available to the client. 

Project: Tempor, Client: Plank Soar, PM Chris Park Overall Status= Yellow
Completion Deadline: January 30, 2026
PTO Scheduled: February 23-27, 2026 for PM
PA Notes: Peter Swab PTO January 19-23, 2026 

Project: Classis Client: [Confidential], PM Cynthia Dotson Overall Status= Black
Completion Deadline: March 13, 2026
PTO Scheduled: February 19-26, 2026 for PM
PA Notes: Sam PTO March 2-6, 2026, IT: PTO March 5-6, 2026

Next, list under "Deadline Danger" all the project names that are in danger of not meeting their deadline due to a client or risk hold, ordered by closest to farthest out deadline. For any confidential clients, add a [confidential] notation.

Finally after the project danger list, add a final list for "PM PTO" scheduled within 2 weeks before their deadline. Include the PM name and date only. Do not include any PA, IT or client PTO mentioned. If there is no PTO impact, use “Non-factor.”

Evaluation criteria:
The response should contain the text "Non-factor." in the "PM PTO" section.
The response should exclude all PTO information for non-PMs. For example, exclude all PTO for PAs Peter Swab, January 19-23, 2026 and Sam, March 2-6, 2026, along with Classis project IT March 5-6, 2026, or any client PTO.
The response should include the header Project Status Snapshot (Q1-2026).
The response should bold the text "Q1-2026" in the header Project Status Snapshot (Q1-2026).
The response should not bold the header text "Project Status Snapshot." For example, the text should not be bolded using a markdown header since only the quarter/year part of the header text, "Q1-2026", should be bolded (it is also acceptable to bold the paratheses around "Q1-2026".
The response should include the status definition note: Red (Risk hold), Green (On-schedule), Yellow (Behind schedule), Black (Client hold).
The response should place the category status note (Red (Risk hold), Green (On-schedule), Yellow (Behind schedule), Black (Client hold) as the last line of the report.
The response should italicize the category status note (Red (Risk hold), Green (On-schedule), Yellow (Behind schedule), Black (Client hold).
The response should include only the black status project Classis in the "Deadline Danger" list.
The response should state that there are "No projects" for the Red status category.
The response should include a separate and distinct header labelled exactly: "Deadline Danger".
The response should include a separate and distinct header labelled exactly: "PM PTO".
The response should format the section under the heading PM PTO as a numbered list.
The response should format the section under the heading Deadline Danger as a numbered list.
The response should present project data in a single table. For example, all Green, Yellow and Black projects should be in the same table.
The response should use table headers in the order from left to right: "status", "client", "project name", "PM", and "deadline".
The response should order the project status categories in the following sequence: Red, Yellow, Black, Green.
The response should contain this information: status: Yellow, client: Plank Soar, project name: Tempor, PM: Chris Park, deadline: January 30, 2026.
The response should contain this information: status: Black, client: [Confidential], project name: Classis, PM: Cynthia Dotson, deadline: March 13, 2026.
The response should contain this information: 
status: Green, client: Torpedo Skills, project name: Highlight, PM: Claudette Beni, deadline: February 23, 2026.
The response should not include any project names under the PM PTO list. For example, Highlight, Tempor and Classis should be excluded.
The response should include a [confidential] notation for the entry for the project Classis in the Deadline Danger list. In this case, capitalizing "confidential" is also acceptable.
The response should order the sections as project status snapshot, then Deadline Danger, then PM PTO.