Use case: Logistics, Scheduling & Event Planning
Instruction type: Implicit
Prompt style: Context prompting

Prompt:
I am the student ministry director at a small church, and I need help planning the full Saturday schedule for our middle school fall retreat at Camp Maple Ridge. This schedule is what I will hand to volunteers, so it has to be clear enough that someone else could run the whole day from it if I get pulled away. Some volunteers using this schedule may not know the camp or our ministry well, so activity names and staff assignments need to be obvious enough that they do not have to guess where they should be or what they should be doing.
We have 25 students and 5 adults. The adults are me (Pastor Cole - male), another male leader, Daniel, and three female leaders, Sarah, Laura, and Megan. We have two cabins, one for boys and one for girls. No girls are ever in the boys cabin and no boys are ever in the girls cabin. We follow Safe Sanctuary policies, so students are never left alone anywhere on camp, and we never have a single adult alone with students. Any time students are present for an activity, there must be at least two adults assigned to that block. Our adults are parents and volunteers, so I try not to have any one person on with students for the entire day with no short off duty breaks.
We have access to these locations: a main meeting room, the dining hall, a rec field, a small wooded prayer trail, the boys cabin, and the girls cabin. We do not share these with any other group, so we cannot schedule two different things in the same location at the same time. It takes about 10 minutes to walk between any two locations. After dark in the evening, we keep students either in the main meeting room or in their cabins, not back out on the rec field.
Meals are set by the camp. The dining hall is open for breakfast from 8:00 to 9:00, for lunch from 12:00 to 1:00, and for dinner from 5:30 to 6:30. Within each of those windows, I only need about 40 minutes actually scheduled for the group eating together in the dining hall. The students are middle schoolers, so they should not be rushed through meals in just a few minutes.
For Saturday, the day should run from 7:00 am to 10:00 pm. I need you to build a schedule that covers that whole span in table form. Use one row per time block. Include the columns Day, Time (either a specific time like 7:00 am or a range like 7:00 to 7:30), Duration in minutes, Location, Group (for example “all students”, “boys only”, “girls only”, “small groups”, or “leaders only”), Activity, and Staff Responsible. The table should cover the entire 7:00 am to 10:00 pm day without gaps, and the only overlaps allowed are for leader breaks.
Within that 7:00 am to 10:00 pm window, include all of the following: a wake up and morning cabin time block for each cabin (15 to 30 minutes in each cabin separately), breakfast, lunch, dinner, one morning large group worship session for all students and one evening large group worship session for all students, both in the main meeting room. Each large group worship session should be a single 60 minute block that includes worship and teaching together, and each one should be followed immediately by a 40 minute small group discussion block where students are in smaller groups led by adults. There should also be at least 90 minutes of fairly active recreation on the rec field during the afternoon, at least 30 minutes of quieter free time when students can choose lower key options like board games or the prayer trail, and a shorter “cabin devotions” time in each cabin at the end of the night (20 to 30 minutes per cabin) before lights out.
Please build in 10-minute transition blocks any time students are moving from one location to a different location. Do not change any of the core activity durations outside the ranges I gave, and do not schedule any structured activity after 10:00 pm. Make sure that whenever students are scheduled to be somewhere, at least two specific adults from the list above are listed in the Staff Responsible column, and that no adult is double-booked to lead or supervise two different things at the same time.

Evaluation criteria:
The response should present the schedule in a table.
The response should use the following seven column headers in the schedule table: “Day”, “Time”, “Duration in minutes” ('min', 'mins' '(min)' or '(mins)' is acceptable), “Location”, “Group”, “Activity”, and “Staff Responsible”.
The response should use table rows for time blocks in the schedule.
The response should schedule all children for every minute from 7:00 am through 10:00 pm, with no unscheduled gaps inside that span. For example, all time blocks should identify an activity for the children, rather than only the leaders.
The response should include one breakfast time block for all students in the dining hall that takes place between 8:00 am and 9:00 am.
The response should include one lunch time block for all students in the dining hall that takes place between 12:00 pm and 1:00 pm.
The response should include one dinner time block for all students in the dining hall that takes place between 5:30 pm and 6:30 pm.
The response should schedule all meal blocks for 40 minutes.
The response should include a 'Wake-up and Morning Cabin Time' block as a single activity for each of the boys and girls cabins (or both genders in the same time block), with a duration between 15 and 30 minutes.
The response should include one Morning Large Group Worship and Teaching (or 'Morning Large Group Worship', 'Morning Group Worship', etc.) time block for all students that lasts 60 minutes, scheduled in the main meeting room.
The response should include one Evening Large Group Worship and Teaching (or 'Evening Large Group Worship', 'Evening Group Worship', etc.) time block for all students that lasts 60 minutes, scheduled in the main meeting room.
The response should include a 40-minute small group discussion time block that starts immediately after the morning large group worship and teaching block.
The response should include a 40-minute small group discussion time block that starts immediately after the evening large group worship and teaching block.
The response should schedule active recreation time blocks on the rec field that add up to at least 90 minutes during the afternoon.
The response should include at least one quiet free time block for students with a duration of at least 30 minutes where the Activity description clearly indicates options such as board games or use of the prayer trail.
The response should include cabin devotion time blocks in both the boys' cabin and the girls' cabin, with a duration between 20 minutes and 30 minutes.
The response should schedule, for each the boys and the girls cabin, a devotions time block for 20-30 minutes immediately before lights out (which occurs at 10:00 pm). For example, devotions could run from 9:30 pm - 10:00 pm or from 9:40 pm - 10:00 pm.
The response should include a separate transition time block with a duration of exactly 10 minutes whenever students move from one location to a different location, including after free time periods, where locations include: main meeting room, dining hall, rec field, prayer trail, boys cabin, and girls cabin.
The response should include at least two adults in the Staff Responsible column for every time block row prior to lights out where the Group column includes students (all students or girls/boys only).
The response should not assign any adult leader to be in two separate locations at the same time.
The response should not schedule any student activity in a location other than the main meeting room or the girls/boys cabin after dark. For example, it could avoid scheduling activities on the rec field or the prayer trail after the dinner eating time block has finished.
The response should not schedule any structured activity time block that includes any minutes after 10:00 pm.
The response should not schedule two different activities in the same location at overlapping times.
The response should not schedule any activity that requires girl students to be in the boy students' cabin, where activities include: wake up and morning cabin, breakfast, lunch, dinner, morning large group worship session, evening large group worship session, small group discussion block, active recreation, free time, and cabin devotions.
The response should not schedule any activity that requires boy students to be in the girl students' cabin, where activities include: wake up and morning cabin, breakfast, lunch, dinner, morning large group worship session, evening large group worship session, small group discussion block, active recreation, free time, and cabin devotions.
The response should not schedule any of the five adult leaders (Pastor Cole, Daniel, Sarah, Laura, and Megan) to supervise students for the entire day from 7:00 am to 10:00 pm, where short breaks count as off-duty periods.