Use case: Professional & Workplace Communication
Instruction type: Negative
Prompt style: Context prompting

Prompt:
I’m on week 2 of a 5 week feature film shoot in Los Angeles and there’s been a Covid outbreak on set. Four members tested positive for covid today. Although covid protocols are a thing of the past, we need to be smart about this because I don’t want so many people getting sick that the movie shuts down, I don’t think the insurance company will cover the shutdown if it were to happen. The bond company has caught wind of the outbreak because they have a representative on set, and they’re asking for a plan before we can shoot tomorrow. We only shot exterior for the past 8 production days in a row and all meals were outside.

I immediately need a memo to the crew (keep it under three paragraphs, but at least two paragraphs, with the first paragraph containing the most important information i.e. the call time push) explaining the situation and stating that we’re pushing call by 3 hours tomorrow from 9am general crew call to 12pm general crew call and the AD department will provide a new call sheet shortly to reflect, but given that it’s so late at night production wanted to get the notice out right away. Do not mention any names of sick crew members in the memo. Tell them that we believe we will avoid the shut down but need their cooperation and understanding.

Below is our full crew list and individual contact information.

PRODUCTION DEPARTMENT
1. Margo Wiffleton — Producer — (555) 101-0001 — margo.wiffleton@filmz.fake
2. Trevon “Taco” Birchslide — Line Producer — (555) 101-0002 — trevon.birchslide@filmz.fake
3. Ellie Voonstra — Production Manager — (555) 101-0003 — ellie.voonstra@filmz.fake
4. Hank Dribble — Production Coordinator — (555) 101-0004 — hank.dribble@filmz.fake
5. Sasha Moonpocket — Office PA — (555) 101-0005 — sasha.moonpocket@filmz.fake
6. Louis Plankhammer — Key PA — (555) 101-0006 — louis.plankhammer@filmz.fake
7. Jenna Starwhisk — Assistant Production Coordinator — (555) 101-0007 — jenna.starwhisk@filmz.fake
8. Caleb Breezeford — Travel Coordinator — (555) 101-0008 — caleb.breezeford@filmz.fake

ASSISTANT DIRECTING
9. Dara Flintwick — 1st AD — (555) 102-0001 — dara.flintwick@filmz.fake
10. Ollie Narp — 2nd AD — (555) 102-0002 — ollie.narp@filmz.fake
11. Vera Janglestorm — 2nd 2nd AD — (555) 102-0003 — vera.janglestorm@filmz.fake
12. Markus Wello — Key Set PA — (555) 102-0004 — markus.wello@filmz.fake
13. Paxlin Grettle — Set PA — (555) 102-0005 — paxlin.grettle@filmz.fake

CAMERA DEPARTMENT
14. Rufus Snaglane — Director of Photography — (555) 103-0001 — rufus.snaglane@filmz.fake
15. Nina Flarrow — A-Camera Operator — (555) 103-0002 — nina.flarrow@filmz.fake
16. Theo Blipson — 1st AC (A-Cam) — (555) 103-0003 — theo.blipson@filmz.fake
17. Cassidy Rallspark — 2nd AC (A-Cam) — (555) 103-0004 — cassidy.rallspark@filmz.fake
18. Willow Drex — Steadicam Operator — (555) 103-0005 — willow.drex@filmz.fake
19. Gavin Spackle — Digital Imaging Technician (DIT) — (555) 103-0006 — gavin.spackle@filmz.fake

SOUND DEPARTMENT
20. Harper Quillbeam — Production Sound Mixer — (555) 104-0001 — harper.quillbeam@filmz.fake
21. Jonah Clipcord — Boom Operator — (555) 104-0002 — jonah.clipcord@filmz.fake
22. Mila Reverbo — Utility Sound Technician — (555) 104-0003 — mila.reverbo@filmz.fake
23. Dex Fenderly — Sound PA — (555) 104-0004 — dex.fenderly@filmz.fake

GRIP & ELECTRIC
24. Brogan Tinstack — Key Grip — (555) 105-0001 — brogan.tinstack@filmz.fake
25. Zelda Crankpole — Best Boy Grip — (555) 105-0002 — zelda.crankpole@filmz.fake
26. Finn “Foxtrot” Glinter — Dolly Grip — (555) 105-0003 — finn.glinter@filmz.fake
27. Miguel Sparkridge — Gaffer — (555) 105-0004 — miguel.sparkridge@filmz.fake
28. Arlo Quench — Best Boy Electric — (555) 105-0005 — arlo.quench@filmz.fake
29. Jax Trolley — Electrician — (555) 105-0006 — jax.trolley@filmz.fake

ART DEPARTMENT
30. Lena Paintly — Production Designer — (555) 106-0001 — lena.paintly@filmz.fake
31. Otis Boardhammer — Art Director — (555) 106-0002 — otis.boardhammer@filmz.fake
32. Greta Wallmoss — Set Decorator — (555) 106-0003 — greta.wallmoss@filmz.fake
33. Silas Brickbow — Lead Carpenter — (555) 106-0004 — silas.brickbow@filmz.fake
34. Kaylee Drabford — Scenic Painter — (555) 106-0005 — kaylee.drabford@filmz.fake

PROPS
35. Trevor Snickletop — Props Master — (555) 107-0001 — trevor.snickletop@filmz.fake
36. Nora Thumbkin — Assistant Props Master — (555) 107-0002 — nora.thumbkin@filmz.fake
37. Dennis Vaultroot — Props Runner — (555) 107-0003 — dennis.vaultroot@filmz.fake

WARDROBE
38. Freya Clothmere — Costume Designer — (555) 108-0001 — freya.clothmere@filmz.fake
39. Juno Stitcherly — Assistant Costume Designer — (555) 108-0002 — juno.stitcherly@filmz.fake
40. Maribel Weft — Wardrobe Supervisor — (555) 108-0003 — maribel.weft@filmz.fake
41. Hollis Loomwright — Costume PA — (555) 108-0004 — hollis.loomwright@filmz.fake

HAIR & MAKEUP
42. Tina Glosswell — Key Makeup Artist — (555) 109-0001 — tina.glosswell@filmz.fake
43. Rami Spritz — Key Hair Stylist — (555) 109-0002 — rami.spritz@filmz.fake
44. Olivia Fleeceworth — Makeup/Hair Assistant — (555) 109-0003 — olivia.fleeceworth@filmz.fake

LOCATIONS
45. Piper Gatewood — Location Manager — (555) 110-0001 — piper.gatewood@filmz.fake
46. Clyde Mapspan — Assistant Location Manager — (555) 110-0002 — clyde.mapspan@filmz.fake
47. Eliza Trailborne — Location PA — (555) 110-0003 — eliza.trailborne@filmz.fake

TRANSPORTATION
48. Duke Haulsmith — Transportation Captain — (555) 111-0001 — duke.haulsmith@filmz.fake
49. Marco Roadlock — Driver — (555) 111-0002 — marco.roadlock@filmz.fake
50. Shay Rambler — Driver — (555) 111-0003 — shay.rambler@filmz.fake
51. Toby “Axle” Grinner — Transport Coordinator — (555) 111-0004 — toby.grinner@filmz.fake

STUNTS
52. Reed Smashly — Stunt Coordinator — (555) 112-0001 — reed.smashly@filmz.fake
53. Vera Jumpstar — Stunt Performer — (555) 112-0002 — vera.jumpstar@filmz.fake
54. Clint Rollbar — Stunt Rigger — (555) 112-0003 — clint.rollbar@filmz.fake

VFX
55. Darla Pixelpot — VFX Supervisor — (555) 113-0001 — darla.pixelpot@filmz.fake
56. Yuri Renderly — VFX Coordinator — (555) 113-0002 — yuri.renderly@filmz.fake
57. Xan Shaderbrook — On-Set VFX Assistant — (555) 113-0003 — xan.shaderbrook@filmz.fake

EDITORIAL
58. Tessa Cutwhirl — Editor — (555) 114-0001 — tessa.cutwhirl@filmz.fake
59. Logan Spliceson — Assistant Editor — (555) 114-0002 — logan.spliceson@filmz.fake
60. Emmy Reelford — Post PA — (555) 114-0003 — emmy.reelford@filmz.fake

CATERING / CRAFT SERVICES
61. Marnie Ladlehop — Head Chef — (555) 115-0001 — marnie.ladlehop@filmz.fake
62. Rick Chafepan — Sous Chef — (555) 115-0002 — rick.chafepan@filmz.fake
63. Hal Sizzletop — Crafty Lead — (555) 115-0003 — hal.sizzletop@filmz.fake

SET MEDICS
64. Dana Healright — Set Medic — (555) 116-0001 — dana.healright@filmz.fake
65. Felix Bandagely — Medic Assistant — (555) 116-0002 — felix.bandagely@filmz.fake

SECURITY
66. Gustav Ironhelm — Security Chief — (555) 117-0001 — gustav.ironhelm@filmz.fake
67. Nina Wallguard — Security Officer — (555) 117-0002 — nina.wallguard@filmz.fake

POST PRODUCTION COORDINATION
68. Harley Syncmore — Post Production Supervisor — (555) 118-0001 — harley.syncmore@filmz.fake
69. Bryn Editspan — Post Coordinator — (555) 118-0002 — bryn.editspan@filmz.fake

EXECUTIVE TEAM
70. Quinn Ledgerquake — Executive Producer — (555) 119-0001 — quinn.ledgerquake@filmz.fake

Ok, below are the four members of the team that tested positive along with an explanation of who they’ve been in contact with. I need to contact trace. The bond company has advised that we only need to quarantine those who were in close contact indoors with the positive crew members for at least 60 minutes. Make a list of everybody that needs to be contacted and asked to quarantine. Do not include their names or email addresses on this list. Refer to them by their crew member number and list their phone number. Do not mention their department on the list. Randomize the order of the numbers. This is all to protect the identities/medical information of the crew members in case this list leaks. Do not include a person on the contract tracing list if they are not member of our crew.

Theo Blipson
- Worked with Nina Flarrow on the fairgrounds exteriors Monday–Thursday, all outdoors.
- Shared the camera truck briefly with Gavin Spackle on Wednesday for about 20 minutes while checking data backups.
- Went to an indoor dinner on Tuesday with George Tinstack, the brother of Key Grip Brogan Tinstack.
- Spent all day Friday inside the production office organizing lenses with Markus Wello.
- Sat in the hotel lobby for about 30 minutes talking to my friend Milo, who is not on the crew.
- Shared a van ride with Jax Trolley for about 15 minutes on Thursday morning.


Jonah Clipcord
- Boomed with Harper Quillbeam and Mila Reverbo on all last week, always outdoors.
- Went to an indoor lunch with Eliza Trailborne on Wednesday; we stayed in the café for almost 90 minutes.
- Rehearsed interiors briefly with actors while wiring lavs in the greenroom, but no session lasted longer than 20 minutes.
- Had coffee inside the hotel with my mom for about an hour.
- Talked with Dara Flintwick outside by the trailers for about 25 minutes.
- Shared the production office printer area with Hank Dribble for around 10 minutes.

Arlo Quench
- Worked with Zelda Crankpole and Brogan Tinstack loading trucks, all outdoors.
- Pre-rigged lights inside Stage B with Miguel Sparkridge for almost three hours on Monday morning.
- Had drinks with my college roommate Frankie inside the hotel bar; he is not part of the crew.
- Sat in the grip truck with Finn “Foxtrot” Glinter for about 25 minutes organizing track pieces.
- Helped Nina Flarrow move gear outdoors for about 10 minutes.
- Dropped by wardrobe briefly to grab a battery from Maribel and was in and out in under five minutes.

Maribel Weft
- Ran fittings outside under the pop-up tent with Freya Clothmere and Juno Stitcherly.
- Did a full indoor fitting session with Hollis Loomwright that lasted over two hours.
- Shared an outdoor breakfast with Freya Clothmere.
- Spent 45 minutes inside the office trailer reviewing continuity with Jenna Starwhisk.
- Had coffee with my friend Priya from college in the indoor café for about an hour.
- Dropped by Props and chatted with Nora Thumbkin for about 15 minutes indoors.


Then I’ll need a one paragraph, personalized memo addressed to each crew member that was flagged as having been in close contact with a positive testing crew member. It needs to say that they’ve been identified as a close contact of one of the crew members that tested positive and are being asked to quarantine for five days to ensure that they have not contracted the virus. Do not say who they were in close contact with. Tell them that they will continue to be paid while they are in quarantine and that if they test negative on the final day, they will rejoin the crew. The production office will make PAs available to them to deliver meals, groceries, etc. Apologize for the situation. Use a light tone in the memo, though, so they aren't alarmed. Arrange these in descending order according to their crew number. 

Then write a brief memo to the bond company representative explaining the situation and the steps we're taking to prevent further outbreak. Include the names of the crew members who have tested positive and the crew members who have been identified as close contacts in this memo. Explain why some close contacts have not been mentioned in this memo.

Evaluation criteria:
The response should begin with a memo to the crew that is between two and three paragraphs in length.
The first paragraph in the memo to the crew should contain the information about the pushed call time.
The crew memo should state that the call time is being pushed from 9am to 12pm.
The crew memo should state that the AD department will provide a new call sheet soon.
The memo to the crew should not mention the names of any crew members who have tested positive for covid (i.e. Theo Blipson, Jonah Clipcord, Arlo Quench, Maribel Weft)
The crew memo should state that production believes that a shutdown will be avoided.
The response should create a contact tracing list that correctly identifies only the four crew members who need to quarantine based on the provided criteria (close contact indoors for at least 60 minutes). This list must include Markus Wello (#12), Miguel Sparkridge (#27), Hollis Loomwright (#41), and Eliza Trailborne (#47).
The contact tracing list should not include individuals who are not part of the crew (George Tinstack, Milo, mom, Frankie, Priya) or crew members whose contact did not meet the quarantine criteria (e.g., Nina Flarrow, Gavin Spackle, Jax Trolley, etc.).
The contact tracing list should include the crew member's number and their phone number for each person on the list.
The contact tracing list should not include the names, email addresses, or department of the crew members.
The entries on the contact tracing list should be in a randomized order.
The response should provide separate, personalized memos, one for each of the crew members identified for quarantine. (i.e. one for memo for each of the following: Markus Wello, Miguel Sparkridge, Hollis Loomwright, Eliza Trailborne).
The response should not provide memos for crew members who have not been identified as close contacts (i.e. Zelda Crankpole, Mila Reverbo, etc).
The personalized memos should be arranged in descending order according to the crew member's number (i.e., Eliza, Hollis, Miguel, Markus).
Each personalized memo should be one paragraph long.
Each personalized memo should state that the recipient has been identified as a close contact of an individual who tested positive.
Each personalized memo should state that the crew member is being asked to quarantine for five days.
Each personalized memo should not name the person who the recipient was in contact with.
Each personalized memo should state that the crew member will be paid during their quarantine period.
Each personalized memo should state that the crew member will rejoin the crew if they test negative on the final day of quarantine.
Each personalized memo should state that Production Assistants (PAs) will be available to deliver meals, groceries, etc.
Each personalized memo should contain an apology for the situation.
The tone of the personalized memos should be light and not alarming. For example, the language should be reassuring and supportive rather than overly formal or frightening.
The response should include a brief memo addressed to the bond company representative.
The memo to the bond company should include the full names of the four crew members who tested positive: Theo Blipson, Jonah Clipcord, Arlo Quench, and Maribel Weft.
The memo to the bond company should include the full names of the four crew members who were identified as close contacts and asked to quarantine: Markus Wello, Eliza Trailborne, Miguel Sparkridge, and Hollis Loomwright.
The memo to the bond company should not mention any names other than the names of crew members who have tested positive and the names of crew members identified as close contacts.
The memo to the bond company should explain why some individuals who were in contact with the positive cases are not being asked to quarantine, citing the criteria of needing to be indoors for at least 60 minutes.
The crew memo should state that in the interest of time, the crew memo is being sent out before the revised call sheet.
The memo to the bond company should state that non-crew members were omitted from the list.
The memo to the crew should state that production requires the cooperation and understanding of the crew.
The crew memo should state that there has been a covid outbreak on the set.
The memo to the bond company should state that there has been a covid outbreak on the set.