Use case: Logistics, Scheduling & Event Planning
Instruction type: Negative
Prompt style: Rambling/Stream-of-Consciousness

Prompt:
Hello, I we're kitting out the new office(!!) and I need your help deciding what to purchase and where to prioritise spending and what can wait until next financial year as I don't think the budget (£3000!!!!) will cover everything that people want! Then I need to email it all to our boss so I'll need you to draft the email with a list of what we're getting so he can see what's going to be ordered and the prices and total spend. We have 5 staff members (and me!) so everyone needs a desk each - preferably standing desks if those are in budget. Tom specifically requested a balance board (as well as his chair) for his hip injury and the boss ok'd that as long as it fits in the final budget since it'll all be a business expense anyway. He also asked for a laptop riser. The boss isn't that fussed he just needs the basic stuff, but he did ask for an A4 sized lock box for confidential documents. Oh and everyone needs a lamp as we don't like the big light. Clair also wants a laptop riser and a desktop drawer organiser (and Hannah also wants one of those). Tina would like bamboo document tray instead and I'll take that too. Oh and Tom also. Oh and of course a ergonomic desk chair each. And getting standing desks takes priority over any nice-to-have items. Oh and we're getting the computer equipment separately from a separate dealer so don't need to consider that here. Oh and I forgot to say - don't get a desk chair for Hannah, she wants an ergonomic kneeling chair instead - everyone seems to have injuries these days! There's no wiggle room in the budget so don't suggest anything that would take us over. Prioritise Tom's balance thingy over the other optional stuff (apart from the boss's stuff!) and then next prioritise the staff member with the lowest spend already first. Oh and I'll take a laptop riser too. And if we have enough budget left I'd like to get a desk plant for each desk. Don't let the individual spend for any one staff member exceed £500 (apart from the boss) as we can only claim 500pp for ordinary staff members so hard cheese even if there's budget left. The plants are different as that's for the office in general or at least that's what we'll say on the accounts so if there's budget remaining buy up to 1 plant per person. So don't suggest any other things we could buy as I'd rather just have money left for plants tbh. Prioritise the laptop risers over the drawers or document trays btw. After all that let me know what's left over from the total budget and make that clear in the email to the boss. Don't show him the individual item breakdown per person - just give him a final list and total, and then the breakdown pp after that as needs to know the total spend per person in the email too for taxes.

...

PRICES from wholesaler (GBP):

Desk 150
Standing desk	200
Co-working Table 300
Lamp 14
Office chair 150
Stool 70
Ergonomic Office Chair 250
Ergonomic Kneeler	75
Balance Board 20
Laptop Riser 20
Laptop Mat 10
Locker 40
Bamboo Document Tray 32
Desk Shelves 40
Desktop Drawer Organiser 45
A4 Sized Lock Box 50
Plant Stand 20

...

Plant Price: £10 each

Evaluation criteria:
The response should not allow the total spend per person to exceed £500 for staff members other than the boss, not including the cost of desk plants and where the cost of Tom's balance board can be considered a healthy and safety expense.
The response should identify that the £500 per-person spending limit does not apply to the boss.
The response should contain a draft email to the boss.
The response should not suggest items for purchase other than the following: desk, standing desk, balance board, laptop riser, A4 sized lock box, lamp, desktop drawer organiser, bamboo document tray, ergonomic office chair, ergonomic kneeler (ergonomic kneeling chair), desk plants.
The response should prioritize getting standing desks over any nice-to-have items. For example, it should prioritize getting standing desks over nice-to-have items such as Laptop Risers, Bamboo Document Trays, Desktop Drawers Organizers, and Plants.
The response should identify that it is possible to purchase 6 standing desks, as these are within budget and take priority over nice-to-have items (nice-to-have items being: Laptop Riser, Bamboo Document Tray, Desktop Drawer Organiser, Plants).
The response should identify that a total of precisely 6 desks needs to be ordered.
The response should identify that precisely 5 ergonomic office chairs need to be ordered.
The response should identify that precisely 1 ergonomic kneeler needs to be ordered.
The response should identify that precisely 6 lamps need to be ordered (1 per staff member).
The response should identify that precisely 1 balance board needs to be ordered.
The response should identify that precisely 1 A4 sized lock box needs to be ordered.
The response should only include two out of the three requested laptop risers within the order, as only two can be ordered within the budget constraints. For example, it should not include a laptop riser for Tom since it would exceed his personal budget (standing desk: 200, ergonomic chair: 250, lamp: 14, balance board: 20, laptop riser: 20).
The response should one out of the three requested bamboo document trays (£32) within the order, as only one can be ordered within the budget constraints (£500 per person). For example, it should not include a bamboo document tray for Tom since it would exceed his personal budget (standing desk: £200, ergonomic chair: £250, lamp: £14, balance board: £20) or for the user since it would exceed their personal budget (standing desk: £200, ergonomic chair: £250, lamp: £14, laptop riser: £20).
The response should only include one out of the two requested desktop drawer organisers within the order, as only one can be ordered within the budget constraints. For example, it should include a desktop drawer organiser for Hannah (standing desk: £200, ergonomic kneeler: £75, lamp: £14, desktop drawer organiser: £45) but it should not include a desktop drawer organiser for Clair since it would exceed her personal budget (standing desk: £200, ergonomic chair: £250, lamp: £14, laptop riser: £20, desktop drawer organiser: £45).
The response should identify that the total spend for the boss is £514, where the boss needs a lock box (£50) and the basic items of a standing desk (£200), ergonomic desk chair (£250), and lamp (£14).
The response should state that the total spend for Tom is £484, though it does not have to include an itemized list: balance board (£20), standing desk (£200), ergonomic desk chair (£250), and a lamp (£14).
The response should state that the total spend for Tina is £496, though it does not have to include an itemized list: standing desk (£200), ergonomic desk chair (£250), and a lamp (£14), bamboo document tray (£32).
he response should state that the final total spend for Hannah is £334, though it does not have to include an itemized list: standing desk (£200), ergonomic kneeler (£75), and a lamp (£14), drawer organiser (£45).
The response should state that the total spend for Clair is £484, though it does not have to include an itemized list: standing desk (£200), ergonomic desk chair (£250), lamp (£14), and laptop riser (£20).
The response should identify that the user's personal total spend is £484, though it does not have to include an itemized list: standing desk (£200), ergonomic desk chair (£250), lamp (£14), and laptop riser (£20).
The response should identify that it is possible to purchase 6 plants based on the remaining budget.
The response should identify the final total spend of all items that fit within the budget constraints, which is £2,856: 1 lock box (£50), 1 balance board (£20), 6 standing desks (£1200), 5 ergonomic desk chairs (£1250), 1 ergonomic kneeler (£75), 6 lamps (£84), 2 laptop risers (£40), 1 desktop drawer organiser (£45), 1 bamboo document tray (£32), and 6 plants (£60).
The response should identify in the email that the remaining budget is £144.
The response should not allow total spend to exceed the budget of £3000.
The response should not include or mention computer equipment within the order list, with the exception of the laptop risers.
The response should order the structure of the email draft as follows: it should first present the final list of items with the total spend amount and then provide a breakdown of the spending per person.
The response should not include in the email an individual item breakdown per person that lists all items for each employee. For example, it should not include a breakdown like "Hannah: standing desk, ergonomic kneeler, lamp, drawer organiser".
The response should prioritize the purchase of Tom’s balance board before any other optional items (laptop risers, desktop drawer organisers, bamboo document trays, plants), except for mandatory items (standing desks, chairs, lamps) and the boss’s required lock box.
The response should prioritize purchasing laptop risers before desktop drawer organisers and bamboo document trays if the budget does not allow all of them.