This privacy policy relates only to Scotland Excel's website www.scotland-excel.org.uk and its associated microsites. Links to external web sites that feature on the website are not covered.
Scotland Excel does not capture and/or store your personal information when you access Scotland Excel's website unless you voluntarily agree to give us your personal details:
In these cases, the personal data you provide electronically to Scotland Excel will be used exclusively to provide you with the information you have asked for, in compliance with the EU Directive on Privacy and Electronic Communications.
Scotland Excel will not pass any of your personal data to outside organisations and/or individuals without your express consent, unless the law permits this.
Cookies are small files stored on your computer by a website when you visit. They are used to help websites deliver content and provide useful information to website owners to help them understand how visitors are using their site.
We want to make the services we deliver on our website as easy as possible to use and this sometimes requires the use of cookies. The following session cookie is used by our site to authenticate registered users when they log in to our site:
AEUserID - this cookie is only ever set when you log in to the site and is used to determine what content a visitor is able to see based on their permissions. When you log out or close your browser this expires and is removed
Our site uses the following Google Analytics cookies provided by Google Inc to help us evaluate usage of our website:
_utmz – keeps track of where the visitor came from, what search engine was used, what link was clicked on and what keyword was used.
By continuing to use our website you are agreeing to the use of cookies. You can delete or block cookies from our site however this may prevent parts of our website working properly.
Scotland Excel's procurement processes follow the Procurement Journey, a national tool developed to facilitate best practice and support consistency across the Scottish public sector. A companion tool - the Supplier Journey - is available on the Scottish Government website.
This page provides an overview of what suppliers can expect during the tendering process for Scotland Excel's collaborative contracts.
The procurement process can begin up to a year before the planned start date of the contract depending on the complexity of the contract and whether it is for a new contract or a renewal. A of our contract opportunities is published on Public Contracts Scotland (PCS), with estimates of when the tender might be published.
If not already registered with Public Contracts Scotland, this is the time to sign up. We advise all suppliers to familiarise themselves with how to use the PCS-Tender electronic tendering system to submit their bids. The Supplier Development Programme holds regular training events and webinars on all aspects of the PCS portal.
To prepare for tendering, suppliers should also consider documentation they may be asked to submit as part of the tender and ensure it will be available when required. This may include insurance certificates and evidence relating to professional accreditations, quality assurance, health and safety policies, risk management procedures and sustainable practices.
Tenders will be advertised via PCS as a Prior Information Notice (PIN) and/or a Contract Notice. These notices contain essential information on the scope of each opportunity. Suppliers should register their interest on the site to receive notices and access any subsequent tender documents. Meetings are often held with potential bidders before the tender is issued to discuss contract requirements, market trends, community benefits and sustainability.
Scotland Excel generally places contracts using the where tender documents and supporting information are openly available on the PCS-Tender site. Bidders can ask clarification questions while the tender remains open, and responses are published for the benefit of all bidders on an electronic forum. Tender documents must be completed and returned by the due date.
Tender documents include questions about the bidding company, its technical capability, and the commercial offer for the goods or services being tendered. The financial status, professional abilities and business probity of the company is assessed first, and all bidders that comply with requirements proceed to evaluation.
At this stage, responses to questions about technical capability and the commercial offering are scored using the criteria and weightings specified within the tender documentation. Suppliers are ranked according to their score achieved, and one or more of the top scoring suppliers will be selected for contract award.
Following evaluation and determining a recommendation for award, bidders are notified of the outcome of their submission and the tender process enters the standstill period. This is a short period of at least ten days to allow all bidders to review the outcome of the evaluation and during which time suppliers can challenge the decision reached.
Once the standstill period has passed, Scotland Excel will conclude the formal award stage and begin contract implementation with successful suppliers. Unsuccessful bidders can request a debrief meeting which can provide useful feedback for improving future bids.
On 1 April 2018, Scotland Excel turned 10 years old. Over the last decade, we have helped councils realise a host of social, environmental and economic benefits. Our tenth birthday presents an opportunity to reflect on key achievements across our contract portfolio.
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