Scheme of Development Assistance to Colleges for the Construction of Buildings
State: Central
Ministry: Ministry of Education
Department: University Grants Commission
Category: Transport & Infrastructure, Education & Learning
Beneficiary Type: University / Institution

The scheme aims to provide development assistance to Colleges to help in the consolidation and expansion of infrastructure. Financial assistance is provided to eligible Colleges for the construction and renovation of essential buildings like classrooms, laboratories, and hostels.

Benefits:
##### ***Financial Assistance***

- The scheme provides financial assistance for the construction and renovation/extension (of existing buildings) of various types of buildings (e.g., classrooms, library, laboratories, administrative block, staff quarters, hostels).
- The University Grants Commission provides financial assistance on a 100% basis within the approved ceiling.
- Colleges may seek assistance up to 60% of the total grants allocated under General Development Assistance in a Plan period for the construction of buildings.

##### ***Disbursement***
The release of the approved grant is staggered based on progress and documentation:

- 50% of the approved grant will be released while conveying the University Grants Commission’s approval to the Plan and Estimates.
- 40% of the approved grant will be released upon receipt of the audited Utilisation Certificate, audited Statement of Expenditure, and progress report of the first installment indicating the stage of construction (Annexure-IV &amp; V).
- Remaining 10% of the grant will be released on receipt of the Completion documents (Annexure-IV, VI, VII, revised estimates, and photographs).

##### ***Conditions***

- The College must ensure that the expenditure exceeding the UGC grant, if any, will be met by the College from its own resources.
- The construction must not be delayed for want of funds.
- The Project should be completed in a time-bound manner (in months).
- The construction must be executed in accordance with the plan accepted by the Commission.

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Eligibility:
- The applicant must be a College.
- The applicant must be included in the list of Colleges maintained by the University Grants Commission.
- The applicant must be included under Sections 2(f) and 12B of the University Grants Commission Act, 1956.

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Application Process:
[Offline]
Step 1: Constitute the Building Committee and Determine Project RequirementsThe College must first constitute a Building Committee which includes the Principal/Teacher-in-Charge, Vice-Principal (if appointed), a representative of the affiliating University, a representative of the Central Public Works Department/Public Works Department/Zilla Parishad/Corporations (not below the rank of Assistant Engineer), and representatives from the teaching staff, user teaching departments, administration, and accounts division, along with the Architect engaged by the College. This committee is responsible for finalizing plans and estimates and ensuring proper utilization of funds.
Step 2: Submit Project Proposal and Required Documents for University Grants Commission Approval. After the Building Committee has resolved to take up the project, the College must submit the proposal in the prescribed format, along with the required documents, to the University Grants Commission for final approval. On the basis of the documents submitted, the University Grants Commission will process the proposal and convey its approval or otherwise.

Documents Required:
Required For Initial Project ApprovalComposition of the Building Committee As Per University Grants Commission Guidelines.
A Copy of the Building Committee Resolution (Indicating Name of the College, Name of the Building Project, Type of Building, Area Covered In Square Meters, Cost Per Square Meter, Basis of Estimates, Latest Schedule of Rates, Period For Completion of the Project, Likely Date of Starting the Construction, And Mode of Construction).
Rate Conformity Certificate And Abstract of Total Cost (Duly Signed by Public Works Department/Central Public Works Department/Qualified Engineer From Any Government Department/Government Undertaking/Autonomous Body/University) (Annexure –I).
Detailed Estimates (Duly Signed by the Principal And Qualified Engineer/Architect) (Annexure –II).
Building Plan of the Proposed Building Project (Duly Prepared And Signed by A Qualified Engineer/Registered Architect And Countersigned by the Principal/Teacher – In- Charge of the College).
Building Project Certificates (Annexure-III).
Required For Release of 40% Grant (Second Installment)Audited Utilisation Certificate (Annexure-IV).
Audited Statement of Expenditure (Annexure-V).
Progress Report of the First Installment Indicating the Stage of Construction (Annexure-V).
Required For Release of 10% Grant (Completion Documents)Revised Estimates Reflecting the Final Cost (If Any).
Audited Utilisation Certificate For the Total Cost (Annexure-IV).
Audited Income & Expenditure Statement (Annexure-IV).
Audited Assets Certificate (Annexure –VI).
Completion Certificate/Documents (Signed by the Principal/Teacher-In-Charge Or Vice-Principal And Qualified Engineer And/Or Registered Architect) (Annexure-VII).
Photographs Showing Outer And Inner View(s).