Travel Grant Scheme for College Teachers/Vice Chancellors/Commission Members
State: Central
Ministry: Ministry of Education
Department: Department Of Higher Education
Category: Education & Learning
Beneficiary Type: Individual

This scheme is for providing financial assistance to permanent teachers of colleges & vice-chancellors of state universities, deemed to be universities & central universities, recognised under section 2(f) and 12 (B) of the UGC Act, to present research papers at international conferences abroad.

Benefits:
- The financial assistance for permanent teachers of colleges enlisted in [2(f) and 12 B of the UGC Act](https://www.ugc.gov.in/colleges) will be limited to 50% of the total admissible expenditure such as travel, registration fee, per diem allowance and visa fee, once in three years.  - For Commission members and Vice-Chancellors of Universities enlisted in [2(f) and 12 B of the UGC Act](https://www.ugc.gov.in/colleges), the assistance will be 100% on admissible expenditure once in three years. 
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Eligibility:
1. The applicant must be a permanent teacher of a college or a Commission Member, or a Vice-Chancellor of a State University, Deemed-to-be University, or Central University recognized under [Sections 2(f) and 12(B) of the UGC Act](https://www.ugc.gov.in/colleges).   1. The applicant must be presenting a research paper at an international conference abroad.

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Application Process:
[Offline]
Procedure to Apply for Assistance:
The application should be sent to the Secretary, UGC in the prescribed application form along with all necessary enclosures two months prior to the commencement of the conference. Incomplete applications will not be considered and no correspondence will be entertained in this regard. The submission of a proposal does not automatically mean that it has the approval of the UGC. If the paper is co-authored, then a no-objection certificate(s) from the author(s) may be attached with the application. In case of two or more applications for the same paper(s) only one application will be considered and priority will be given to the first author.
Conveyance Claim:
Persons selected for participation should travel by excursion category tickets in sectors by the cheapest air ticket (in any case not exceeding Air India fare). Actual fare not exceeding AC II Class train fare will be admissible for travel from the college headquarters to the nearest airport and back. 
Procedure for Approval of the Proposal:
The proposal(s) received duly completed in all respects will be evaluated by subject experts. Based on their recommendation, a final decision will be taken by the UGC. The proposals of Vice-Chancellors and Commission Members will be approved by the Chairman, UGC, directly.

Documents Required:
While applying
A copy of the paper
An acceptance letter from the organizers of the Conference
The full text of the paper proposed to be presented at the Conference.
If the paper is co-authored, then a no-objection certificate(s) from the author(s) may be attached to the application. 
In case of two or more applications for the same paper(s), only one application will be considered.
While submission of the Claim
In order to ensure prompt action in releasing the grant, the following documents shall be submitted:
A statement of account giving details of expenditure incurred on various items viz, travel, air port tax, registration fee, visa fee and daily allowance.
A utilization certificate in the prescribed format from the college/university auditor/chartered accountant for the total expenditure incurred on the visit.
The details of assistance received or facilities provided by the organisers of the conference or any other similar Indian/foreign agency.
The amount made available by the College/University/State Government and other sources.
The amount payable for each item by the UGC as per the terms and conditions.
A brief note on the participation in the conference.
Certificate of participation in the conference.
Conversion rate of the US dollar into Indian currency. (From any bank or other financial institution)
Note 1: Paging may be done in all the enclosures attached to the claim bill. 
Note 2: No overwriting/correction may be made in the claim bill & utilization certificate.