Taxation Determination TD 2020/8
Date of effect: 16 December 2020

What this ruling is about: 1. This Determination sets out the tax consequences when an Australian Government Agency (Agency) provides employees employed under the Public Service Act 1999 certain payments or benefits in respect of their overseas posting. 2. This Determination applies in respect of an Agency's employees who: 3. This Determination applies when an Agency makes the following payments or provides the following benefits to an employee in respect of their overseas posting: 4. This Determination will not apply to:


Ruling: 1. This Determination sets out the tax consequences when an Australian Government Agency (Agency) provides employees employed under the Public Service Act 1999 certain payments or benefits in respect of their overseas posting. 2. This Determination applies in respect of an Agency's employees who: 3. This Determination applies when an Agency makes the following payments or provides the following benefits to an employee in respect of their overseas posting: 4. This Determination will not apply to: | Ruling: 5. The tax treatments to apply when an Agency provides a payment or benefit as described within this Determination to an employee in respect of their overseas posting are: Otherwise, income tax - assessable income - subject to pay as you go (PAYG) withholding (see paragraph 9 of this Determination) Yes, if income - as salary or wages and tax withheld Otherwise, income tax - assessable income - subject to PAYG withholding (see paragraph 9 of this Determination) Yes, if income - as salary or wages and tax withheld | Where the payment or benefit is a living-away-from-home allowance: 6. The payment of COLA and child supplement are in the nature of compensation to employees for non-deductible additional expenses an employee may be expected to incur. However, to qualify as a LAFHA, additional expenses must arise by reason that the duties of employment require the employee to live away from his or her normal residence. [1] 7. This requirement will be met where the duties of employment require the employee to live away from his or her normal residence [2] on a temporary basis and the employee intends to return to their normal residence at the end of the posting. 8. Where COLA and child supplement qualify as a LAFHA: 9. If a particular employee does not satisfy the conditions in paragraphs 6 and 7 of this Determination, the allowance or benefit will not qualify as LAFHA and will not be subject to FBT. In this case, the allowance will be assessable income of the employee. [5] An Agency must withhold tax when paying the allowance or benefit to the employee [6] and remit the amount withheld to the ATO. An Agency must also include the amount of the payment and tax withheld on the employee's payment summary or income statement. | Where the payment or benefit is an expense payment fringe benefit: 10. Education assistance, health provisions, and regional leave fares are expense payment fringe benefits. [7] As such: | Where an allowance is assessable income and subject to PAYG withholding: 11. Location allowance and transfer allowance are not subject to FBT. 12. These allowances are assessable income of the employee. [16] An Agency must withhold tax when making the payment of these allowances to the employee [17] and remit the amount withheld to the ATO. An Agency must also include the amount of the payment and tax withheld on the employee's payment summary or income statement. | Where the payment or benefit relates to cost of posting allowance: 13. COPA payments generally reflect likely extra non-deductible expenses the employee is expected to incur, or sometimes a mix of such expenses and compensation for additional non-financial disadvantages. If a particular employee satisfies the conditions in paragraphs 6 and 7 of this Determination (about the duties of employment requiring the employee to live away from their normal residence) and the payment of COPA is wholly in the nature of compensation for: the allowance or benefit will qualify as a LAFHA and is subject to FBT. 14. Where COPA qualifies as a LAFHA and is subject to FBT: 15. If a particular employee does not satisfy the conditions in paragraphs 6 and 7 of this Determination or there is no component at all for likely non-deductible additional expenditure, COPA they are paid is not subject to FBT [19] and will be assessable income of the employee. [20] Where COPA is not subject to FBT, an Agency must withhold tax when making the payment to the employee [21] and remit the amount withheld to the ATO. An Agency must also include the amount of the payment and tax withheld on the employee's payment summary or income statement.


Appendix: Withholding payments: 17. An Agency is required to withhold tax from payments they make to an employee including 'salary, wages, commission, bonuses or allowances' [22] , unless they are: 18. Where an Agency is required to withhold tax, the Agency must remit the amount withheld to the ATO and include the amount of payment and tax withheld on the employee's payment summary or income statement. | Fringe benefits: 19. Commonwealth departments have the same obligations in relation to fringe benefits provided to employees under the FBTAA as are imposed on employers generally. [26] 20. Benefits which an Agency provides to an employee or an employee's associate [27] in respect of employment may be a fringe benefit. 21. An Agency is liable to pay fringe benefits tax based on the value of the fringe benefits they provide to an employee or their associate. The value of the fringe benefits will depend upon the circumstances. 22. An Agency may be required to report the amount of fringe benefits tax they pay on the fringe benefit in the employee's payment summary or income statement. | Reportable fringe benefits amount: 23. The taxable values of fringe benefits provided to an employee or their associate are included in the reportable fringe benefits amount [28] , unless they are excluded fringe benefits. [29] 24. Where the value of the fringe benefits exceeds $2,000 in an FBT year (1 April to 31 March), the grossed-up taxable value of those benefits is reported on an employee's payment summary or income statement for the corresponding income year (1 July to 30 June). 25. Excluded fringe benefits include: | Cost of living adjustment and child supplement: 26. COLA is paid to compensate for the increased cost of purchasing goods and services at overseas posts. An independent provider calculates the difference in costs of living between the overseas post and the relevant home capital city and recommends a cost of living index. Where the cost of living at the overseas post is greater than the home capital city, the cost of living index is applied to the employee's spendable salary. COLA is also adjusted in line with exchange rate variations. 27. COLA commences the day an employee starts duty at the overseas post and ends the day they cease duty at the overseas post. 28. Child supplement recognises the additional costs incurred when employees are accompanied by dependent children [38] at an overseas post. 29. It is paid for an employee's child, or the child of their spouse, who is dependent on the employee and ordinarily lives with the employee at the overseas post. An employee receives child supplement for each dependent child living at the overseas post. 30. The eligibility for child supplement starts on the later of the day a dependent child arrives to take up residence with the employee at the overseas post and the day the employee commences duty at the overseas post. It ends on the earlier of a day the dependent child ceases to be a dependent child, leaves the post, or the day the employee ceases duty at the overseas post. 31. Child supplement is calculated as a percentage of the average annual salary of overseas-based employees and adjusted by the cost of living and exchange rate variations where the cost of living index is over 100. 32. COLA and child supplement as described in paragraphs 26 to 31 of this Determination are a LAFHA when the [39] : 33. Whether an employee is living away from home depends on the facts of each case. Relevant factors to consider include: 34. The taxable value of the LAFHA fringe benefit depends on the circumstances of the employee. For the purposes of this Determination, the calculation of the taxable value falls into two circumstances: 35. In general, if the conditions in the first dot point of paragraph 34 of this Determination are satisfied, the taxable value would be the amount of the overall LAFHA paid [45] , less: 36. However, it is noted that in the circumstances outlined in this Determination, an Agency provides accommodation to the employee, so there will not be an exempt accommodation component in determining the taxable value of the LAFHA [46] in these circumstances. 37. The food component in relation to a LAFHA is the amount that might reasonably be concluded is compensation for expenses to be incurred by the employee for food or drink while the employee is living away from home. The expenses can be for food or drink for both the employee and any eligible family members who live with the employee during the period the employee is living away from home. [47] 38. If the conditions in the first dot point of paragraph 34 of this Determination are not satisfied, the taxable value is the amount of the LAFHA paid. 39. Where the conditions in paragraph 32 of this Determination are not satisfied, the LAFHA provisions do not apply. In these circumstances the allowances are assessable income in the hands of the employee. [48] An Agency is required to withhold tax [49] when making the payment (and remit this to the ATO), and include the amount of the payment and tax withheld on the employee's payment summary or income statement. | Education assistance: 40. Education assistance is provided to ensure eligible dependent children of employees posted overseas have access to education equivalent to what they would receive in Australia and to minimise student disruption across the school year. 41. Eligible employees are entitled to receive reimbursement for compulsory tuition fees up to the value of the nominated benchmark school, some compulsory school excursions, and public transport or school bus fees (but not other transport options). Assistance with Australian boarding school fees or private boarding costs may also be available for children residing in Australia. Additional fees for extra-curricular and elective activities, educational items and the meal component of school fees are a personal cost to the employee. 42. An expense payment benefit arises when an Agency reimburses an employee for, or pays, school expenses on behalf of the employee for their child's education. [50] 43. The taxable value is the amount of the expense paid or reimbursed by the Agency less the amount the employee contributes to the benefit. [51] 44. These benefits may be eligible for the reduction in the taxable value [52] where the employee's child [53] is in full-time education [54] when the employee is posted overseas [55] and the benefits are provided in accordance with an industrial agreement or industry custom. [56] 45. The reduction is proportionate to the period of the employee's service overseas. If the overseas service commences or ceases during a school term, and the child receives their education at a school, college or university, the education costs relating to the whole term will be subject to the reduction. [57] Where the child receives their education by a tutor, the reduction applies to the education costs relating to the period from the day the posting started to the day the posting ended. | Health provisions: 46. Health provisions are intended to provide the same standard of health care for employees and eligible dependants posted overseas as they would receive if they were a public patient in Australia. Where possible, the health provisions aim to mirror coverage under Medicare provisions. 47. Employees are therefore partially or wholly reimbursed for costs incurred in relation to the treatment of day-to day health matters, illnesses or injuries that arise during, or as a result of, their overseas posting. Reimbursement may or may not be provided for costs associated with specialised treatment for pre-existing conditions or forms of elective treatment. 48. The reimbursement, or payment to a third-party provider, of the employee's (or their family member's) medical expenses on an overseas posting is an expense payment benefit by an Agency. [58] 49. The taxable value of the benefit is the amount paid by the Agency less the amount an employee contributes to the benefit. [59] 50. Certain categories of work-related health benefits or emergency assistance provided to an employee may be an exempt benefit and not subject to FBT. 51. Benefits an Agency provides to an employee for work-related injury are exempt benefits. [60] To qualify, such benefits (for example, the payment of hospital or medical costs or associated ambulance, travel and accommodation costs) must be provided for 'compensable work-related trauma' [61] suffered by the employee. 52. Benefits an Agency provides to an employee to prevent [62] , or determine if they are suffering [63] from a work-related injury or illness are exempt benefits. [64] 53. Benefits provided to an employee by way of emergency assistance [65] are exempt benefits. [66] An emergency [67] is a natural disaster, an armed conflict, a civil disturbance, an accident, a serious illness, or any similar matter. If the emergency assistance is health care, the exemption applies only if the treatment is provided by the employee (or a related company), or on the Agency's premises (or those of a related company) or at or near the Agency's worksite. The exemption would therefore not apply to the payment by an Agency of medical or hospital expenses of an employee. | Regional leave fares: 54. Regional leave fares are provided to enable employees and their families stationed overseas to gain access to medical, dental and/or shopping facilities which are unavailable at the overseas post, as well as to obtain relief from a difficult environment. The entitlement to a regional leave fare is limited to the cost of a return airfare from an employee's overseas post to a designated regional leave centre (which may or may not be in Australia). The travel may be coordinated, and the fares paid, by a Department or agency of the Australian Government. 55. The provision of travel (that is, airfares) for an employee and their family that is not for work purposes will be an expense payment benefit provided by an Agency if the Agency reimburses the employee or pays for the travel. This is the case even where another Department or agency (including an Australian embassy in the relevant country [68] ) coordinates the travel arrangements for the employee and their family and makes the payment to the travel supplier. [69] 56. The taxable value of the benefit is the amount paid by the Agency less the amount the employee contributes to the benefit. [70] | Location allowance and transfer allowance: 57. A location allowance compensates for challenging living conditions at some overseas posts that may have a significant adverse effect on the lifestyle or welfare of employees and their families. Location allowance commences the day an employee starts duty at the overseas post and ends the day an employee ceases duty at the overseas post. 58. Location allowance is calculated on a percentage of the average annual salary of overseas-based employees using hardship categories and ratings. An external service provider is contracted to review hardship categories and location ratings annually. The results are factored for accompanied employees (factor of 120%) and unaccompanied employees (factor of 80%). 59. Transfer allowance assists with miscellaneous costs incurred in Australia prior to departure, on posting, moving from one overseas post to another, and when re-establishing a home in Australia on return from a posting. 60. The location allowance compensates an employee for the hardship faced from living in certain locations. 61. The transfer allowance compensates an employee for the additional expenses they might incur as a result of being posted overseas. The expenses may or may not have a dollar value, but an employee is not required to acquit or return the unused amount of the transfer allowance. 62. None of these allowances compensate for the increased costs in day-to-day living or the increased cost of raising dependents in the deployment location. 63. The location allowance and transfer allowance are payments for working conditions and special duties and are not payments that are exempt from the withholding tax provisions. 64. The location allowance and transfer allowance are assessable income in the hands of the employee. [71] An Agency is required to withhold tax [72] when making the payment (and remit this to the ATO), and include the amount of payment and tax withheld on the employee's payment summary or income statement. | Cost of posting allowance: 65. COPA compensates employees for a wide range of financial and non-financial impacts an overseas posting has on their lives. COPA provides a buffer to even out the effect of costs which are not picked up by other allowances. COPA may compensate for: 66. COPA amounts are based on a percentage of gross salary, within a defined salary range, and vary depending upon whether an employee is accompanied or unaccompanied by a recognised spouse. The amounts are not calculated on the basis of specific and identifiable costs to be incurred by the employee and are paid where the employee has no additional costs. 67. COPA commences the day an employee starts duty at the overseas post and ends the day an employee ceases duty at the overseas post or within three days of ceasing duty at the overseas post if proceeding directly on to approved annual leave. 68. COPA as described in paragraphs 65 to 67 of this Determination compensates an employee for financial and non-financial impacts an overseas posting has on their life. 69. COPA will be a LAFHA when: 70. Whether an employee is living away from home depends on the facts of each case as set out in paragraph 33 of this Determination. 71. Ordinarily the taxable value of a LAFHA fringe benefit will depend on whether the employee maintains a home in Australia at which they usually reside [74] and the fringe benefit relates to the first 12-month period. [75] 72. However, based on the circumstances described in this Determination, the taxable value would be the amount of LAFHA paid. This is because there will not be an exempt accommodation component or exempt food component. An Agency provides the accommodation to the employee and the food components are addressed by other allowances. 73. Where no part of COPA compensates for non-deductible additional expenses an employee might be expected to incur as a result of an overseas posting, the LAFHA provisions do not apply. In these circumstances, the allowance is assessable income in the hands of the employee. [76] An Agency is required to withhold tax [77] when making the payment (and remit this to the ATO), and include the amount of the payment and tax withheld on the employee's payment summary or income statement.


What this Determination is about | Appendix 2 - Superannuation guarantee | If this Determination applies to you, and you correctly rely on it, we will apply the law to you in the way set out in this Determination. That is, you will not pay any more tax or penalties or interest in respect of the matters covered by this Determination. | Note: This is a consolidated version of this document. Refer to the Legal Database ( www.ato.gov.au/law ) to check its currency and to view the details of all changes. | Name of payment or benefit | Reported on payment summary or income statement | FBT - expense payment fringe benefit (see paragraph 10 of this Determination) | Yes - as reportable fringe benefit amount | No - if the benefits are exempt benefits or excluded fringe benefits | Income tax - assessable income - PAYG withholding (see paragraphs 11 and 12 of this Determination) | Yes - as salary or wages and tax withheld | Cost of Posting Allowance (COPA) | Where COPA (or a component) compensates for additional expenditure likely to be incurred by an employee that is not deductible and the other component (if any) relates to additional disadvantages to which they are subject | FBT - LAFHA, subject to paragraph 13 of this Determination | Where no component of COPA compensates for additional expenditure likely to be incurred by an employee | Income tax - assessable income - PAYG withholding (see paragraph 15 of this Determination) | Date of effect: 16. This Determination applies to years of income commencing both before and after its date of issue. However, this Determination will not apply to taxpayers to the extent that it conflicts with the terms of a settlement of a dispute agreed to before the date of issue of this Determination (see paragraphs 75 and 76 of Taxation Ruling TR 2006/10 Public Rulings). | Commissioner of Taxation 16 December 2020 | Superannuation guarantee: 74. In order to prevent a superannuation guarantee charge from arising, an Agency is required to contribute a minimum percentage of each eligible employee's 'ordinary time earnings' (OTE) to a complying superannuation fund or retirement savings account. [78] OTE is the lesser of: | 75. An employee's 'earnings' is the remuneration paid to the employee as reward for the employee's services - their 'salary or wages'. [80] | 76. An employee's 'ordinary hours of work' are the hours specified as their ordinary hours of work under the relevant award or agreement, or under the combination of such documents, that governs the employee's conditions of employment. [81] | 77. If these hours are not specified, the ordinary hours of work are the normal, regular, usual or customary hours worked by the employee, as determined in all the circumstances of the case. If it is not possible or practicable to determine the normal, regular, usual or customary hours of an employee's work, the actual hours worked should be taken to be the ordinary hours of work. [82] | 78. All amounts of earnings in respect of employment are in respect of the employee's ordinary hours of work unless they are remuneration for working overtime hours or are otherwise referable only to overtime or to other hours that are not ordinary hours of work. [83] | 79. An Agency pays employees various additional payments that are described as allowances and that are paid to recognise or compensate them for certain conditions relating to employment. | 80. These kinds of payment are OTE except to the extent that they: | 81. The kinds of payments that are not salary or wages, and therefore cannot be OTE, include fringe benefits [85] and other non-cash payments. [86] | 82. Payments of COLA and child supplement to the extent they are LAFHA are not salary or wages or OTE. A LAFHA payment is a fringe benefit. A fringe benefit is not salary or wages or OTE. | 83. Payments which are not LAFHA are considered to be an allowance by way of an unconditional extra payment. [87] | 84. Payments of COLA and child supplement which are not LAFHA are salary or wages and OTE which need to be taken into consideration with respect to superannuation guarantee. If, however, any amounts of the payments relate to hours of work other than ordinary hours of work, the amounts are not OTE to that extent. | 85. These payments are not salary or wages and are not OTE as they are expense payment fringe benefits. | 86. These types of payments are considered to be an allowance by way of an unconditional extra payment. [88] | 87. The payments are salary or wages and OTE which need to be taken into consideration with respect to superannuation guarantee. If, however, any amounts of the payments relate to hours of work other than ordinary hours of work, the amounts are not OTE to that extent. | 88. The payment of COPA to the extent it is a LAFHA is not salary or wages or OTE. | 89. Payments of COPA which are not LAFHA are considered to be an allowance by way of an unconditional extra payment. [89] | 90. COPA payments which are not LAFHA are salary or wages and OTE which need to be taken into consideration with respect to superannuation guarantee. If, however, any amount of the payment relates to hours of work other than ordinary hours of work, the amounts are not OTE to that extent. | Footnotes: Previously issued in draft form as TD 2020/D2


Related rulings: SGR 2009/2 TR 2006/10
Legislative references: FBTAA 1986 5E(3)(i) FBTAA 1986 20 FBTAA 1986 21 FBTAA 1986 23 FBTAA 1986 30 FBTAA 1986 31C FBTAA 1986 31D FBTAA 1986 47(5) FBTAA 1986 58J FBTAA 1986 58M FBTAA 1986 58N FBTAA 1986 65A FBTAA 1986 65A(c) FBTAA 1986 65A(d) FBTAA 1986 65A(f) FBTAA 1986 Pt XIB FBTAA 1986 136(1) FBTAA 1986 159(2)(b) FBTAR 2018 6(2) FBTAR 2018 6(3) FBTAR 2018 11(2)(a) FBTAR 2018 11(2)(c) FBTAR 2018 11(3)(a) FBTAR 2018 11(3)(b) FBTAR 2018 11(3)(d) ITAA 1936 318 ITAA 1997 6-5 ITAA 1997 15-2 SGAA Pt 3A SGAA 1992 6(1)(b) SGAA 1992 11(3) SGAA 1992 15 TAA 1953 Sch 1 12-1 TAA 1953 Sch 1 12-1(1) TAA 1953 Sch 1 12-1(1A) TAA 1953 Sch 1 12-1(2) TAA 1953 Sch 1 12-1(3)(a) TAA 1953 Sch 1 12-35 Public Service Act 1999 Fringe Benefits Tax (Application to the Commonwealth) Act 1986 2A
Other references: Fringe benefits tax - a guide for employers