Fringe Benefits Tax Assessment (Adequate Alternative Records – Car Travel to Certain Work-Related Activities) Determination 2024 
Reference: LI 2024/9
Document type: Legislative Instrument
Enabling act: Fringe Benefits Tax Assessment Act 1986
Date of issue: 28 February 2024
Signatory: Ben Kelly Deputy Commissioner of Taxation
Registration number: F2024L00338
Registration date: 19 March 2024

I, Ben Kelly, Deputy Commissioner of Taxation, make the following determination.

1 Name: This instrument is the Fringe Benefits Tax Assessment (Adequate Alternative Records – Car Travel to Certain Work-Related Activities) Determination 2024 . | 2 Commencement: (1) Each provision of this instrument specified in column 1 of the table commences, or is taken to have commenced, in accordance with column 2 of the table. Any other statement in column 2 has effect according to its terms. Commencement information Column 1 Column 2 Column 3 Provisions Commencement Date/Details 1. The whole of this instrument 1 April 2024. 1 April 2024. Note: This table relates only to the provisions of this instrument as originally made. It will not be amended to deal with any later amendments of this instrument. Note: This table relates only to the provisions of this instrument as originally made. It will not be amended to deal with any later amendments of this instrument. (2) Any information in column 3 of the table is not part of this instrument. Information may be inserted in this column, or information in it may be edited, in any published version of this instrument. | 3 Authority: This instrument is made under section 123AA of the Act. | 4 Definitions: Note: A number of expressions used in this instrument are defined in section 136 of the Act, including the following: (a) associate; (b) basic car rate; (c) Division 28 car expense; (d) expense payment fringe benefit; (e) family member; (f) supplementary car rate. In this instrument: Act means the Fringe Benefits Tax Assessment Act 1986. (a) associate; (b) basic car rate; (c) Division 28 car expense; (d) expense payment fringe benefit; (e) family member; (f) supplementary car rate. In this instrument: Act means the Fringe Benefits Tax Assessment Act 1986. | 5 Specified matters: (1) For the purposes of subsection 123AA(2) of the Act, the following matters are specified: (a) the FBT year ending 31 March 2025 and all subsequent FBT years; (b) the statutory evidentiary document consisting of the declaration referred to in paragraph 61F(c) of the Act; (c) the class of persons described in subsection 5(2); and (d) the alternative records described in section 6. (a) the FBT year ending 31 March 2025 and all subsequent FBT years; (b) the statutory evidentiary document consisting of the declaration referred to in paragraph 61F(c) of the Act; (c) the class of persons described in subsection 5(2); and (d) the alternative records described in section 6. (2) The class of persons described for the purposes of paragraph 5(1)(c) are employers reducing the taxable value of an expense payment fringe benefit described in section 61F of the Act, in circumstances where: (a) the employer provided: (i) an employee with an expense payment fringe benefit associated with a work-related medical examination, a work-related medical screening, or work-related preventative health care in a year of tax; or (ii) an employee, or an associate of an employee, with an expense payment fringe benefit associated with work-related counselling or migrant language training in a year of tax; (b) the employee or their associate used their own car that they own or lease for the transport; (c) the employee or their associate was reimbursed an amount of a Division 28 car expense that they incurred for the transport; (d) the reimbursement was on a cents per kilometre basis; (e) the employer was not given a declaration that satisfies the requirements of paragraph 61F(c) of the Act; and (f) the employer relies on the adequate alternative records provision contained in subsection 123AA(1) of the Act. (a) the employer provided: (i) an employee with an expense payment fringe benefit associated with a work-related medical examination, a work-related medical screening, or work-related preventative health care in a year of tax; or (ii) an employee, or an associate of an employee, with an expense payment fringe benefit associated with work-related counselling or migrant language training in a year of tax; (b) the employee or their associate used their own car that they own or lease for the transport; (c) the employee or their associate was reimbursed an amount of a Division 28 car expense that they incurred for the transport; (d) the reimbursement was on a cents per kilometre basis; (e) the employer was not given a declaration that satisfies the requirements of paragraph 61F(c) of the Act; and (f) the employer relies on the adequate alternative records provision contained in subsection 123AA(1) of the Act. (i) an employee with an expense payment fringe benefit associated with a work-related medical examination, a work-related medical screening, or work-related preventative health care in a year of tax; or (ii) an employee, or an associate of an employee, with an expense payment fringe benefit associated with work-related counselling or migrant language training in a year of tax; | 6 Adequate alternative records: (1) Records are adequate alternative records for the purposes of paragraph 5(1)(d) if they are written in English and contain the following information: (a) the name of the employee or associate who received the benefit; (b) if the benefit is in respect of work-related counselling or migrant language training, the number of family members who travelled in the car; (c) the address of the departure location; (d) the address of the arrival location; (e) the dates of travel; and (f) the total number of whole kilometres travelled in the car between the address of the departure location and the address of the arrival location (inclusive of any return trip). (a) the name of the employee or associate who received the benefit; (b) if the benefit is in respect of work-related counselling or migrant language training, the number of family members who travelled in the car; (c) the address of the departure location; (d) the address of the arrival location; (e) the dates of travel; and (f) the total number of whole kilometres travelled in the car between the address of the departure location and the address of the arrival location (inclusive of any return trip). (2) The information specified in subsection 6(1) may be contained in: (a) any type of record; and (b) any number of records. (a) any type of record; and (b) any number of records. Note 1: The number of family members for the purposes of paragraph 6(1)(b) would include the employee, if they travelled in the car. Note 2: The number of kilometres identified in paragraph 6(1)(f) will be used to calculate the reduction amount based on the basic car rate and supplementary car rate.