Private ruling: Deductions - gym fees and fitness related expenses
Date of advice: 17 November 2022
Published: 16 January 2023
Ruling period: Year ended 30 June 20XX | Year ended 30 June 20XX | Year ending 30 June 20XX
Date scheme commenced: 1 July 2020

Ruling: Q1: Are you entitled to claim a deduction for the gym membership fees incurred under section 8-1 of the Income Tax Assessment Act 1997 (ITAA 1997)? | A1: No.

Relevant facts and circumstances: The taxpayer is employed as an operation officer. The taxpayer provided a Job Description Form which contains the responsibilities of their position and broad outline of duties. The Job Description provides majority of the job relates to Regional Operations. The taxpayer is required to undertake a variety of tasks such as walking, lifting, handling or movement of heavy and awkward objects. Other duties include service delivery, regional operations, human resources management, financial management and general. The taxpayer is also managing, mentoring and providing trainings for other employees. The taxpayer provided documents outlining fitness standards for employees involved in fire operations. The documents outline the physical demands. You are required to complete annual fitness test. You joined the gym and incurred gym membership fees.

Relevant legislative provisions: Income Tax Assessment Act 1997 Section 8-1

Reasons for decision: Summary: Section 8-1 of the Income Tax Assessment Act 1997 (ITAA 1997) allows a deduction for a loss and outgoing to the extent that it is incurred in gaining or producing assessable income. However, a loss or outgoing is not deductible if it is of a capital, private or domestic nature, or it is incurred in gaining or producing exempt income. A number of significant court decisions have determined that for an expense to be an allowable deduction: • it must have the essential character of an outgoing incurred in gaining assessable income or, in other words, of an income-producing expense ( Lunney v. FC of T ; (1958) 100 CLR 478 ( Lunney's case )), • there must be a nexus between the outgoing and the assessable income so that the outgoing is incidental and relevant to the gaining of assessable income ( Ronpibon Tin NL v. FC of T , (1949) 78 CLR 47), and • it is necessary to determine the connection between the particular outgoing and the operations or activities by which the taxpayer most directly gains or produces his or her assessable income ( Charles Moore Co (WA) Pty Ltd v. FC of T , (1956) 95 CLR 344; FC of T v. Hatchett , 71 ATC 4184). The Commissioner generally takes the view that expenses incurred in keeping fit are inherently private in nature as it ultimately involves the person's own physical wellbeing. This position does not change even if the person is employed to undertake physical activity as part of their duties. Taxation Ruling TR 95/17 Income tax: employee work-related deductions of employees of the Australian Defence Force discusses the deductibility of fitness related expenses for Australian Defence Force (ADF) members. TR 95/17 states that a deduction is not allowable for fitness expenses in maintaining a general standard of fitness expected of an ADF member as such expenses are generally private in nature. However a deduction is allowable for these costs if the ADF member can demonstrate that strenuous physical activity is an essential and regular element of his or her income earning activities and that these costs were incurred to maintain a level of fitness well above the ADF general standard. An example provided in TR 95/17 refers to a member of the Special Air Services Regiment (SAS) who is paid to maintain the very highest level of fitness, and plainly differentiates between the level of fitness required of a SAS member and that of other ADF members. The principle outlined in TR 95/17 is that unless a taxpayer's normal duties require an advanced (above and beyond normal) fitness level, deductibility of expenses will be denied. That is, expenses incurred in keeping fit (for example, gym memberships) are generally considered to be of a private nature, unless strenuous physical activity is an essential and regular element of performing the employee's duties. Taxation Determination TD 93/114 Income tax: is a police officer, who is required to maintain an adequate level of physical fitness in order to undertake police duties, entitled to claim a deduction for fitness related expenditure states that where police duties do not require an officer to undertake regular strenuous physical activity, expenses of keeping fit are not deductible. This type of expense does not have the essential character of being incurred in the course of gaining or producing assessable income. Whilst Police Regulations may require an officer to remain in a physically fit condition, this does not mean expenditure related to keeping fit is allowable as an income tax deduction. In this case, we acknowledge that the taxpayer's duties require them to maintain a certain level of fitness. However, the level of fitness required is not at a level comparable to that of a physical training instructor or an officer in special combat or emergency squads. Although the taxpayer is required to be fit, the fitness level required cannot be considered to be at the highest level nor at a level which makes it an essential element of their employment. There is an insufficient connection between the taxpayer's fitness expenses and the derivation of their income. Whilst expenses may benefit the taxpayer and keep them fit, this does not in itself mean that the expenditure was incurred in gaining or producing assessable income. The taxpayer's gym membership fees are more private in nature. Therefore, the taxpayer is not entitled to a deduction for the gym membership fees incurred under section 8-1 of the ITAA 1997.