Private ruling: Am I in business of letting properties
Date of advice: 5 March 2019
Published: May 2019
Ruling period: Year ended 30 June 2018
Date scheme commenced: 1 July 2017

Ruling: Q1: Are you carrying on a business of letting rental properties? | A1: No.

Relevant facts and circumstances: Decades ago you started purchasing investment properties. Many years later you set up a family partnership (the Partnership). Since the creation of the Partnership you have not added any new investment properties. However you have sold three properties. You currently have X houses and X units in the Partnership. Since the Partnership was created the Partnership has had a Partnership Agreement and a Partnership Business Plan. The Partnership Agreement states the main aim of the Partnership is the control and management of the investment properties. All properties where purchased as investment properties except for one which was purchased as your main residence but rented out after you moved. Half or the investment properties you own are managed exclusively by you. The services you provide for the four properties you manage include: ● Advertising; ● Obtaining references; ● Screening of potential tenants; ● Arranging inspections of the property by prospective tenants; ● Prepare and negotiate lease agreements; ● Enter into and sign tenancy agreements; ● Issue receipts for monies received; ● Receive, lodge, claim and disperse rental bonds; ● Provide tax invoices and receipts; ● Review rent; ● Serve notices in relation to any breach; ● Effect repairs and maintenance to the property; ● Carry out inspections to the property when required; and ● The preparation of Lease Agreements, Bond lodgement Form and Entry Condition Reports for any new tenant Properties managed exclusively by you are usually leased for a period of one year and are renegotiated annually if the tenant has advised they wish to stay in the property. Half of the investment properties you own are managed by real estate agent property managers. The services provided by the real estate agents for half of the managed properties includes the advertising for tenants, obtaining references from, and undertaking initial screening for potential tenants. However you assess the tenants for suitability and the real estate agent prepares the lease agreements and collects the rents for these properties. The services provided by the real estate agents for the X property managed properties include: ● Advertising for tenants; ● Obtaining references; ● Undertaking initial screening for potential tenants; ● Arranging inspections of the property by prospective tenants; ● Prepare and negotiate lease agreements; ● Issue receipts for monies received; ● Receive, lodge, claim and disperse rental bonds; ● Provide tax invoices and receipts; ● Review rent; ● Serve notices in relation to any breach; ● Effect repairs and maintenance to the property to the pre-approved limit; ● Carry out inspections to the property when required; and ● The preparation of Lease Agreements, Bond lodgement Form and Entry Condition Reports for any new tenant. You assess the tenants for suitability for the properties managed by the real estate property managers. Properties managed by real estate agent property managers are usually leased for a period of between six to 12 months and are renegotiated if the tenant has advised they wish to stay in the property. The real estate agent property managers can authorise repair and maintenance activities to the managed properties up to a certain value. The property manages also organise any other repairs out of your capability – such as electrical and plumbing. For all major works you source quotes and converse directly with the chosen contractor and do inspections of work carried out. For all the properties managed exclusively by you, repairs and maintenance which you conduct includes but is not limited to: ● repair of sticking doors and fixing dripping taps; ● securing of loose items (e.g. curtain rods, cupboard doors, shelving, fence palings etc.); ● tree trimming, yard and garden maintenance including, fixing gutters, repairing outdoor paths and pruning trees; and ● paint repairs, grout removal and replacement and tiling. When the properties are vacant you also carry out more time consuming repairs and maintenance such as whole house painting, bathroom and kitchen renovations, tiling, fencing and installing robes and linen cupboards. You completed the following administration and bookkeeping activities for your rental properties. This included but is not limited to: ● entering information into accounting software program, reconciliation of accounts, preparation of forms and documents, preparation of partnership tax return; ● communicating with rental property managers; ● regular inspections with the tenants of the four properties we manage; ● meeting with the tenants to discuss any issues of concerns; ● reletting of the properties; ● meeting/phoning tenants, prospective tenants, contractors, neighbours with concerns, bank managers, accountants, insurance brokers, Residential Tenancies Authority (RTA), referees for tenants etc.; and ● the collection of mail from a PO Box which is used for all your rental property business correspondence. You have three separate bank accounts and one credit card devoted to your rental property partnership. You currently service three loans which were used to purchase investment properties. You pay the council rates, water rates and land tax arising in relation to the properties. You currently have no work other than attending to your rental investment properties. The reason for applying for this private ruling is to be able to deduct travel expenses into the future. In 2017 the partnership made a profit.

Relevant legislative provisions: Income Tax Assessment Act 1997 section 6-5 | Income Tax Assessment Act 1997 section 995-1

Reasons for decision: Summary: Based on the information and documentation provided, you are not carrying on a business of letting rental properties and are a passive investor with a number of rental properties. | Detailed Reasoning - Detailed reasoning: Subsection 6-5(1) of the I ncome Tax Assessment Act 1997 (ITAA 1997) states that your assessable income includes income according to ordinary concepts. This ‘ordinary income’ includes amongst other things, income from salary and wages and business operations. Ordinary income has generally been held to include three categories, namely, income from rendering personal services, income from property and income from carrying on a business. Section 995-1 of the ITAA 1997 defines 'business' as 'including any profession, trade, employment, vocation or calling, but not occupation as an employee'. Normally the receipt of income from the letting of property to a tenant(s) does not amount to the carrying on of a business. A person, who simply owns an investment property or several investment properties, either alone or with other co-owners, is usually regarded as an investor who is not carrying on a rental property business. This is because of the limited scope of the rental property activities and the limited degree to which an owner actively participates in rental property activities. A conclusion that an individual is carrying on a business of letting property would depend largely upon the scale of operations and the repetition and regularity of your activities. The issue of whether individuals are carrying on a business of letting property has been considered in a number of cases, some of which are discussed below. In Cripps v. FC of T 99 ATC 2428; (1999) 43 ATR 1202 ( Cripps case), the taxpayer and his wife purchased, as joint tenants, 14 townhouses which they rented out. They also purchased a property which was used initially as a holiday home but was later periodically rented out. A further property was purchased for residential purposes. After a failed attempt to sell it, it was also rented out. The Administrative Appeals Tribunal found that the taxpayer and his wife were mere passive investors and were not in the business of deriving income from rental properties. They rejected the taxpayer's argument that he had greater involvement with his 16 properties. In 11 CTBR (OS) Case 24 (Case 24), the taxpayer's income included rents from three properties. The taxpayer employed a manager and an accountant - he was principally a letting clerk with authority to refuse tenants. He collected and banked rents, attended to repairs and supervised them, and controlled the caretaker and cleaners. He kept books in connection with rents and repairs, and rates and other outgoings. The taxpayer said he personally carried out the principal part of the management of his rent-producing properties and directed policy, attended to the financial arrangements and made decisions regarding repairs. The taxpayer claimed that he was carrying on a business. In holding that he was not carrying on a business, a majority of the members of the Board of Review said: It is obvious that some measure of supervision and management must ordinarily be exercised by a property owner who lets offices, &c., and if that does not amount to the carrying on of a business, the fact that he employs others to assist him, either in the letting of the properties or in the preparation of the accounts relating to his rents and outgoings, will not make any difference. For the foregoing reasons we are unable to uphold the claim that the taxpayer is engaged in a 'business as property owner’.... In 15 CTBR (OS) Case 26, (Case 26) the taxpayer derived income substantially from her joint ownership of a block of flats (containing 22 living units) with her sister-in-law. A swimming pool was shared with a neighbouring block of flats owned by the taxpayer's husband and his brother. A garden was maintained and a staff of one caretaker and one cleaner employed on both buildings with casual labour as required. The building was erected and financed by F & Co., the husbands of the joint owners, in the course of their business as building contractors. The general supervision of letting, rent collecting, servicing and maintenance was carried out by the owners or by F & Co. on their behalf. No charge was made by F & Co. for the extensive assistance given in the supervision of the flats. It was held that a business was not being carried on by the owners of the block of flats. On the other hand, Case G10 75 ATC 33 (Case G10), the taxpayer owned two properties of which six units were let as holiday flats for short term rental. The taxpayer, with assistance from his wife, managed and maintained the flats. Services included providing furniture, blankets, crockery, cutlery, pots and pans, hiring linen and laundering of blankets and bedspreads. The taxpayer also showed visiting inquirers over the premises, attended to the cleaning of the flats on a daily basis, mowing and trimming of lawns, and various other repairs and maintenance. The taxpayer’s task in managing the flats was a seven day a week activity. The Board of Review held that the activity constituted the carrying on of a business. Taxation Ruling TR 97/11 Income Tax: am I carrying on a business of primary production? provides the Commissioners view of the factors used to determine if a taxpayer is in business for tax purposes. Its principles are not restricted to questions of whether a primary production business is being carried on. Paragraph 13 of TR 97/11 states that the courts have held that the following indicators are relevant in determining whether a business is or is not being carried on: ● whether the activity has a significant commercial purpose or character ● whether the taxpayer has more than just an intention to engage in business ● whether the taxpayer has a purpose of profit as well as a prospect of profit from the activity ● whether there is regularity and repetition of the activity ● whether the activity is of the same kind and carried on in a similar manner to that of ordinary trade in that line of business ● whether the activity is planned, organised and carried on in a businesslike manner such that it is described as making a profit ● the size, scale and permanency of the activity, and ● whether the activity is better described as a hobby, a form of recreation or sporting activity. No one indicator is decisive ( Evans v. FC of T 89 ATC 4540; (1989) 20 ATR 922). The indicators must be considered in combination and as a whole and whether a business is being carried on depends on the 'large or general impression gained' ( Martin v. FC of T (1953) 90 CLR 470 at 474; 5 AITR 548 at 551) from looking at all the indicators, and whether these factors provide the operations with a 'commercial flavour' ( Ferguson v. FC of T (1979) 37 FLR 310 at 325; 79 ATC 4261 at 4271; (1979) 9 ATR 873 at 884). However, the weighting to be given to each indicator may vary from case to case. In Administrative Appeals Tribunal (AAT) case of YPFD and FCT [2014] AATA 9 (YPFD case), the following statement about the tests that are relevant when the issue involves residential rental properties was made: 16. The Tribunal suggested in Shields v Deputy Federal Commissioner of Taxation (1999) 41 ATR 1042 and, more recently, in Smith and Commissioner of Taxation (2010) 79 ATR 934, that relevant matters might include: (a) the nature of the activities and whether they have the purpose of profit-making; (b) the complexity and magnitude of the undertaking; (c) an intention to engage in trade regularly, routinely or systematically; (d) operating in a business-like manner and the degree of sophistication involved; (e) whether any profit/loss is regarded as arising from a discernible pattern of trading; (f) the volume of the taxpayer's operations and the amount of capital employed by him; (by 'her' in the present case). In Rental Properties guide 2018 the Commissioner sets out two examples that discuss the issue of whether or not the owner of one or more rental properties can be said to be carrying on a business. Example 3 on page 6 of Rental Properties 2018 outlines a situation in which the owners are not carrying on a rental property business. | Detailed Reasoning - Example 3: Co-owners who are not carrying on a rental property business: The Tobin’s own, as joint tenants, two units and a house from which they acquire rental income. The Tobin’s occasionally inspected the properties and also interview prospective tenants. Mr Tobin performs most repairs and maintenance on the properties himself, although he generally relies on the tenants to let him know what is required. The Tobin’s do any cleaning or maintenance that is required when tenants move out. Arrangements have been made with the tenants for the weekly rent to be paid into an account at their local bank. Although the Tobin’s devote some of their time to rental income activities, their main sources of income are their respective full-time jobs. The Tobin’s are not partners carrying on a rental property business - they are only co-owners of several rental properties. Example 4 on page 6 of Rental Properties 2018 outlines a situation in which the owners are carrying on a rental property business. | Detailed Reasoning - Example 4: Is it a rental property business?: The D’Souza’s own a number of rental properties, either as joint tenants or tenants in common. They own eight houses and three apartment blocks - each block comprising six residential units - a total of 26 properties. The D’Souza’s actively manage all of the properties. They devote a significant amount of time - an average of 25 hours per week - to these activities. They undertake all financial planning and decision making in relation to the properties. They interview all prospective tenants and conduct all of the rent collection. They carry out regular property inspections and attend to all of the everyday maintenance and repairs themselves or organise for them to be done on their behalf. Apart from income Mr D’Souza earns from shares, they have no other sources of income. The D’Souza’s are carrying on a rental property business. This is demonstrated by: ● the significant size and scale of the rental property activities; ● the number of hours the D’Souza’s spend on the activities; ● the D’Souza’s extensive personal involvement in the activities; and ● the business-like manner in which the activities are planned, organised and carried on. As shown in the above cases and the views of the Commissioner listed above, the indicators with the greatest weighting are the scale or volume of operations and the repetition and regularity of the activities. In many instances, it is obvious that an activity is being carried on as a business and no further investigation is required. Where it is less obvious, regard must be had for any other potential outcome when determining whether a particular activity should be considered to constitute a business and in determining the tests are to be applied in reaching such a determination. There are many decided cases that consider the issue where the potential outcome is between ‘business or hobby’ or ‘employee or independent contractor’ (with an independent contractor being considered to carry on a business). In this case, we are considering the question of ‘Are you carrying on a business’ with the other potential outcome being that the activity constitutes an investment that generates assessable income that is characterised as passive income. In the context of considering the above authorities and factors, the following general observations of the arrangement can be made: ● You own X rental properties that are leased out at market rates for the period of six to 12 months and are renegotiated if the tenant has advised they wish to stay in the property. This diminishes the level of repetition and regularity of activities needed to be considered a rental property business. ● You manage half of the rental properties yourselves, with the other half being managed through a real estate agent property manager. You are undertaking an active role in managing the rental properties however you still employ the services of real estate agents to oversee half of the rental properties you own. ● You have a business plan and partnership agreement in place, however these were put in place after all properties had been purchased and since that point you have reduced the number of properties you own. ● You conduct all services to the rental properties you manage. ● You undertake most of the general repairs and maintenance activities yourself on all properties. ● You receive rental income from your properties. ● You enter all your financial information in QuickBooks and create all financial statements as required. Records indicate that the properties earned a positive income for the 2016-17 income year. ● You have separate bank accounts for rental property income and expenses. ● You currently service three loans with your bank, which were used to purchase investment properties. The combined amount of borrowings is $X. ● The activity does not have the nature of a hobby or recreational pursuit. The nature of the activity is similar to other rental property owners who are actively involved in some aspect of the property/s they own. ● You currently have no work other than attending to your rental investment properties. After weighing up the relative business indicators and objective facts surrounding this case it is considered that you are not carrying on a business of letting rental properties. This case can be distinguished from Cripps case as in that case the scale, being 16 properties, was greater than the properties currently held by you. Despite the fact that 16 properties were rented the AAT found that the taxpayers were mere passive investors and not in the business of deriving income from rental properties. Similarly in Case 26, despite the scale of operations of 22 units, the AAT found a business was not being carried on by the owners of the block of flats. Again the quantity of rental units is in excess of the properties you own. Your circumstances are not similar to example 4 in the Rental Property Guide 2018 as outlined above. The additional activities you undertake such as carrying out repairs and maintenance, organising tradesman for repairs and overseeing your real estate agents are not considered day-to-day business activities. Further your situation differs from the facts in example 4 in that you only manage four of your properties, and the example has 26 properties that are managed. It would be reasonable to expect any property owner, either in general or a passive investor, to undertake any repairs and maintenance they have the capacity to undertake so that they do not have to engage the services of tradesmen. The undertaking of the repair and maintenance activities does not change the character of the rental property activities from investment to business. There is no evidence to suggest that the properties are rented as short term (nightly or weekly) rentals; rather, they are rented under lease agreements which are typically long term in nature, of at least six months; though some properties may have 12 month leases who decide to extend their lease period. Also, given the period of the leases, the need to find new tenants or renew the existing leases could not be viewed as needing to be undertaken on a frequent basis. Generally, where the property owners grant exclusive possession of the property to the residents the relationship between the two parties is one of tenant and landlord, and the activity is more likely to be passive investment rather than a business. Similarly, activities constituting the mere maintenance of an asset and the mere collection of income do not indicate the existence of a business of renting premises. As you rent your properties on a long term basis you are not undertaking activities such as those undertaken by the taxpayer in Case G10 who was actively involved with his units on a daily basis, and undertaking most of the activities arising in relation to the units himself, with the assistance of his wife. You keep records in relation to the properties. It is reasonable to expect anyone investing in rental properties, including passive investors, to keep appropriate records in relation to their rental properties so that they can keep informed as to whether or not they are making a profit in relation to the rental properties and to make decisions as to what activities to undertake in relation to their rental properties to maximise their returns. Given the number of properties owned and the day to day activities of other property owners who are considered to be carrying on a business of letting properties it could not be concluded that the scale of your operation and the level of repetition and regularity of your Investments’ activity is the same. Based on the information and documentation provided, your rental property activities are better described as leasing residential properties to receive passive income from a stream of rental income. The income is not derived from the services you provide, but from the letting of the properties. Accordingly, you are not carrying on a business of letting rental properties and are a passive investor with a number of rental properties.