Private ruling: Travel expenses
Published: July 2013
Ruling period: Year ended 30 June 2013 | Year ending 30 June 2014
Date scheme commenced: The scheme has commenced

Ruling: Q1: Are you entitled to a deduction for accommodation, food and incidental expenses incurred while working away from home? | A1: No



Reasons for decision: Summary: Section 8-1 of the Income Tax Assessment Act 1997 (ITAA 1997) allows a deduction for all losses and outgoings to the extent to which they are incurred in gaining or producing assessable income except where the outgoings are of a capital, private or domestic nature, or relate to the earning of exempt income. Taxation Ruling TR 2004/6 explains that a taxpayer cannot automatically claim a deduction just because they receive an allowance. The expense must meet the requirements of section 8-1 of the ITAA 1997. Accommodation, meal and incidental expenses are ordinarily not deductible as they are private and domestic in nature. An exception is where a taxpayer is travelling in the course of performing their work duties, for example, an interstate truck driver who travels away from home overnight. In these types of cases, the accommodation, meal and incidental expenses incurred while the taxpayer is travelling are incidental to the proper carrying out of their employment function and cease to be of a private and domestic nature. However, it is important to distinguish taxpayers who travel in the course of carrying out their employment duties from taxpayers who are living away from home. In the latter case, the taxpayer moves and takes up temporary residence away from their usual place of residence so as to be able to carry out employment duties for a time at the new (but temporary) workplace. For taxpayers who are living away from home, there is a change of job location and a temporary change of residence to a place at or near that location. For example, an employee who is transferred for three months to an office in another city and takes up temporary accommodation in that city whilst maintaining their own usual place of residence would be in this category. In this type of situation, the accommodation, meal and incidental expenses incurred while the person is living away from their usual home do not cease to be private and domestic in nature. That is, they are considered to retain their character as living expenses rather than becoming work related expenses. Miscellaneous Taxation Ruling MT 2030 discusses the difference between travelling on work and living away from home for work. It states that taxpayers who are travelling on work normally do so for comparatively short periods and as a general rule where the period does not exceed 21 days, the taxpayer will be considered to be travelling on work. In your case, you have been seconded interstate for a xx month period. It is considered that for this period you are living away from home for work rather than travelling on work. That is, it is not considered that travel is a part of your actual work duties. Rather, your work location has changed and you are required to take up temporary residence near your new work location. Therefore, your accommodation, food and incidental expenses are considered to retain their character as living expenses. As these expenses are private and domestic in nature, a deduction is not allowable. This conclusion is not altered by the fact that your employer pays you an allowance.

Relevant facts: You have been seconded to work in City A for a xx month period. | Your usual place of residence is in City B where your spouse and children still reside. | You have returned home for one week through the past financial year. | Your employer pays you an allowance towards your accommodation and food expenses whilst you are in City A. | These allowances are added to your gross pay and hence have been taxed at your marginal rate. | The allowances are $xx per week as a food allowance and $xx per week as an accommodation allowance. | Relevant legislative provision: Income Tax Assessment Act 1997 Section 8-1