Private ruling: Reconstructing the cost base of CGT asset
Published: March 2013
Ruling period: Year ending 30 June 2012
Date scheme commenced: 1 July 2011

Ruling: Q1: For the purposes of the record keeping requirements in Division 121 of the Income Tax Assessment Act 1997 (ITAA 1997), are you able to reconstruct the figures associated with establishing the cost base of your property by obtaining estimates from an appropriately qualified person? Answer Yes

Relevant facts and circumstances: You purchased land and constructed a building on the land. You engaged numerous different contractors to construct the property such as plumbers, electricians, labourers and bricklayers. The invoices and receipts relating to the construction of the building were inadvertently destroyed. Due to the substantial amount of time that has passed and the number of different contractors involved, you do not believe it will be possible to obtain copies of the invoices or receipts. You have engaged a quantity surveyor to estimate the value of the costs incurred in the construction of the building.

Relevant legislative provisions: Income Tax Assessment Act 1997 Division 121 | Income Tax Assessment Act 1997 Subsection 121-20(5)

Reasons for decision: Summary: Division 121 of the ITAA 1997 addresses record keeping requirements under the capital gains tax (CGT) provisions. It requires that you must keep records of every act, transaction, event or circumstance that may be relevant to working out whether you have made a capital gain or capital loss from a CGT event. If records are lost or have not been maintained for the purpose of calculating your CGT cost base you should first make an attempt to obtain the relevant documentation by approaching the relevant parties and obtaining copies. These may be obtained from builders, contractors, accountants, insurance bodies, solicitors, real estate agents, government authorities etc. In the event that the necessary documentation cannot be obtained, subsection 121-20(5) of the ITAA 1997 provides that if the necessary records of an act, transaction, event or circumstance do not already exist, you must reconstruct them or have someone else reconstruct them. Taxation Ruling TR 97/25 addresses the use of an estimate when actual construction expenditure is not available. It allows that in those circumstances, we would accept a building cost estimate by an appropriately qualified person. In these cases a valuation estimate by an appropriately qualified person would be accepted. An appropriately qualified person would have expertise in calculating these capital costs and would be likely to be accepted by a court or tribunal as an expert in the relevant field. The question of whether a person has the required expertise is an issue of fact in each case. TR 97/25 provides guidance on who we consider to be an appropriately qualified person as follows: 25. We consider that an appropriately qualified person has expertise in the calculation of building construction costs and is likely to be accepted by a court or tribunal as an expert witness on the issue of calculating the cost of construction of the particular building. That expertise may have been acquired through a course of study or through relevant experience in providing building cost estimates over a significant period of time. 26. The attainment of relevant professional qualifications or recognition by an appropriate professional association or organisation is indicative of expertise in this field. 27. Unless they are otherwise qualified, valuers, real estate agents, accountants and solicitors generally have neither the relevant qualifications nor experience to make such an estimate. 28. Appropriately qualified people might include: · a quantity surveyor, who has expertise in the relevant type of construction; · a clerk of works, such as a project organiser for major building projects; · a supervising architect who approves payments at each stage in major projects and who may approve individual payments to subcontractors in smaller projects; or · a builder who is experienced in estimating construction costs of similar building projects. 29. The question of whether a person has the required expertise is an issue of fact in each case. In your case, you incurred costs in constructing a building on your property. This is a capital cost that would be expected to increase the value of your asset and could be included (subject to record keeping requirements) in the fourth element of the cost base. You do not have receipts and invoices relating to these costs and intend to reconstruct your records. For the purposes of reconstructing the CGT cost base of your property you should first attempt to obtain copies of the actual documentation from the bank or suppliers. However, as provided under subsection 121-20(5) of the ITAA 1997, if this is not possible you may obtain estimates from an appropriately qualified person as per the directive provided in TR 97/25. Any reconstructed cost amount estimated by an appropriately qualified person can be included in the cost base of your CGT asset pursuant to section 110-25 of the ITAA 1997.

Please check this edited version to be sure that there are no details remaining that you think may allow you to be identified. If you have any concerns about this ruling you wish to discuss, you will find our contact details in the fact sheet.