Office Manager
Location: US, CA, Los Gatos
Employment type: Full-time
Experience: Associate
Education: Bachelor's Degree
Industry: Nonprofit Organization Management
Function: Administrative
Salary range: 30000-40000

Company profile:

Description:
The Los Gatos Chamber of Commerce is seeking an Office Manager.Manage day to day office operations of membership organization and town information center.  This includes answering calls, email and walk-in guests and assist, screen, and direct callers with information about the Chamber of Commerce and Los Gatos. Familiarity/knowledge with/of Los Gatos preferred.Contact, organize, manage, train, and mentor volunteers and student interns for events preparation, newsletter mailing and other office and event needs.  In addition, the position involves fundraising and special event management.Update the Los Gatos Chamber of Commerce website calendar and other pagesSet up and maintain online event reservation and payment siteUpload event photos and weekly email newsletter to website, and liaison with the webmasterPrepare and take reservations for Chamber events and networking and business eventsSet up event locations, greet and check-in guests and vendors, receive and process payments, thank guests on their way out, and take down above events.Involvement with all phases of Chamber eventsPrepares notices, agendas and minutes for meetings of the Board of DirectorsAssembles news, data and information to be prepared for reports and publications in support of the programs of the ChamberPublishes newsletters, brochures and collateral materials which market Los Gatos and promote a more knowledgeable business communityPay office bills, input daily financial transactions in QuickBooks, prepare for a monthly account closing by an external bookkeeper; Process payments from the purchases of Los Gatos merchandises. Enter, update, and maintain online membership database for new and existing Chamber members. Create and send invoices and follow-up notifications to members with late payments.

Requirements:
QuickbooksConstant ContactMicrosoft Office including Excel and PublisherDatabase managementMust be able to multi-taskExcellent phone skillsTeam playerAttention to detail Must be organized, friendly and customer service oriented.Applicant must possess and educational background with a minimum of an AA degree.  Ideal candidate should have experience in the following areas:  Membership Development, Fiscal Management including budgeting, budget management, reporting, audit, AP/AR oversight, resource development, fundraising and event management.  Strong computer skills, including experience with Microsoft Office.  Government Advocacy, City/Community based business/economic development strategies and principles.  Strong public relations skills in dealing with the community, general public and the media, including social media.  Online/Website management and Personnel/HR knowledge.  Chamber experience or non-profit experience preferred.

Benefits:
This is a professional, salaried position which is exempt from overtime pay requirements.  It requires work beyond the context of an eight-hour day without additional compensation. We offer paid vacations and sick leave.  Salary DOE.