Question: Tell me about the AICTE - Scheme For Promoting Interests, Creativity And Ethics Among Students scheme.

Answer: â€​ button.Step 7: If the bank details are incorrect, click on the Cancel button to edit the bank details again otherwise click on OK
to confirm the details.ï»¿Note: Once the â€˜OKâ€™ button is clicked. The Institute details and Bank details will become read-only
mode.ï»¿Step 8: Click on the â€œAll AQIS Application Informationâ€​Step 9: Click on the â€œDownload Mandate Formâ€​ and
â€œDownload Declaration Certificateâ€​.Step 10: Click on the â€œAQIS Document Attachmentâ€​Step 11: Click on the new record ( )
button.Step 12: After attaching the Mandate form, click on the save ( ) button.ï»¿Note: Please attach the Verified Bank Mandate Form in
scanned PDF format (Maximum Size10 MB). ï»¿Application for â€˜SPICESâ€™Initiating New applicationStep 1: After uploading the
attachment of the mandate form, Click on â€œAll AQIS Application Informationâ€​Step 2: Click on the new record ( )button.Step 3:
Select the â€œSPICES- Scheme for Promoting Interests, Creativity and Ethics among Studentsâ€​ in AQIS Schemes dropdown. Step 4:
After selecting the scheme, click on the ( ) Save button.Step 5: Click on AQIS Application ID Step 6: AQIS Detail Application for
SPICES.ï»¿Section A: Coordinator/PI/Applicant DetailsStep 1: Click on the Coordinator/PI/Applicant DetailsStep 2: Click on the
selection menu icon( ) in the Faculty ID field to add details of the scheme coordinator. Select the faculty ID from the Faculty ID list and
click on the OK button.Step 3: Fill in all the fields of the Details of the Coordinator section.Step 4: Click on the selection menu icon( ) in
the Co-coordinator Faculty ID field to add details of the scheme Co-coordinator. Select the faculty ID from the Faculty ID list and click
on the OK button.Step 5: Fill in all the fields of Details of the Co-coordinator section.Step 6: Fill in all the fields of the â€œDetails of the
Clubâ€​ section.Step 7: Confirm the declaration ï»¿Section B: Academic Credentials of Coordinator /PI/ApplicantStep 1: Click on the
Academic Credentials of Coordinator/ PI/ApplicantStep 2: Click on the new record ( ) button to add the Record and select the parameter
Criteria.Step 3: Select â€œYES/NOâ€​ according to the parameter, fill in the Count/Number, and fill in the Area of Specialisation. Click
on the save ( ) button.ï»¿Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteriaâ€¢ Whether the Coordinator
has Ph.D.â€¢ Whether Coordinator has PGâ€¢ Teaching/Industry Experience in yearsâ€¢ Relevant experience in
conducting/coordinating students activities/programs in the last three yearsâ€¢ Any achievement received at the state levelâ€¢ Any
achievement received at the national levelâ€¢ Any achievement received at the international levelï»¿Step 4: After filling in all the
required details in the fields, click on the Save ( ) button. ï»¿Section C: Credentials of Institution / DepartmentStep 1: Click on the
Credentials of Institution / DepartmentStep 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.Step
3: Select â€œYES/NOâ€​ according to the parameter, fill in the Count/Number, and fill in the Details. Click on the save ( )
button.ï»¿Note: Further repeat the above Steps 2 and 3 for the following Parameters/Criteriaâ€¢ No. of Awards and recognitions
received in Department /institute in the last 3 yearsâ€¢ No. of functional students clubs/students societies/students chaptersâ€¢ Number
of courses Accredited in the instituteâ€¢ Skill/Social Development initiatives taken by institute/department in last 3 yearsâ€¢ Student,
Faculty Ratioï»¿Step 4: After filling in all the required details in the fields, click on the Save ( ) button. ï»¿Section D: Justification of
proposalStep 1: Click on the Justification of proposalStep 2: Click on the new record ( ) button to add the Record and select the
parameter Criteria.Step 3: Select the parameter/criteria and fill in the Details. Click on the save ( ) button.Note: Further repeat the above
Steps 2 and 3 for the following Parameters/Criteriaâ€¢ Action Plan of the Club for one yearâ€¢ Collaboration/ Interfacing of Club with
industry/ Association/ Professional Bodyâ€¢ Details of regional/state-level events organized by the Club in the last 3 yearsâ€¢ Expected
outcomes and benefits to students/instituteâ€¢ Details of international-level events organized by the Club in the last 3 yearsâ€¢ Details of
national-level events organized by the Club in the last 3 yearsâ€¢ Fund Raising Strategiesâ€¢ No. of Awards/ Prize won by Club at the
International level and their detailsâ€¢ No. of Awards/Prize won by Club at the National level and their detailsâ€¢ Vision of the
ClubStep 4: After filling in all the required details in the fields, click on the Save ( ) button. ï»¿Section E: Credentials of the ClubStep 1:
Click on the Credentials of the ClubStep 2: Click on the new record ( ) button to add the Record and select the parameter Criteria.Step 3:
Select â€œYES/NOâ€​ according to the parameter, fill in the Count/Number, and fill the Details. Click on the save ( ) button.ï»¿Note:
Further repeat the above Steps 2 and 3 for the following Parameters/Criteriaâ€¢ Commitment of contribution by the institute to the
clubâ€¢ No. of Awards/ Prize won by Club at the state levelâ€¢ Whether club have a bank account?â€¢ Whether the club is having its
Bye-lawsâ€¢ No. of Students associated with the Clubâ€¢ No. of years of establishment of the clubï»¿Step 4: After filling in all the
required details in the fields, click on the Save ( ) button. ï»¿Validate and Submit the ApplicationStep 1: Click on the
Coordinator/PI/Applicant DetailsStep 2: Click on the Validate application button.Step 3: After clicking on the Validation button the
message will be populated and stated as â€œValidation for Scheme: SPICES Scheme for Promoting Interests, Creativity and Ethics
among Students ' is completed Successfullyâ€​ Click on the OK button.Step 4: Click on the Submit button.Documents
RequiredDocuments to be uploaded on the AICTE portal after the completion of one year:Institute has to fill up and update information
on the AICTE portal and upload the following documents:(a) Photographs showing various activities during club events.(b) Feedback
from members of the club.(c) A video of 2-minute duration having: (i) Introduction by the Coordinator mentioning the name and state of
the institute. (ii) Activities details and achievements attained through Students Club (iii) How the club was beneficial to students/carriers
and institutes. (iv) Acknowledgement of AICTE support.(d) Performance Report (including Feedback).ï»¿Documents to be submitted
after completion of one year:(a) Utilization certificate and statement of accounts in prescribed proforma duly audited by the Finance
Officer/ Account Officer as per prescribed format.(b) Supporting bills/ documents on account of expenses incurred for the purpose duly
attested by the Head of the Institute.(c) The amount made available by the institution approved by the Council/ University/ State
Government and other sources.(d) Soft copy of the final report submitted on the portal as mentioned above (in section 11).Frequently
Asked QuestionsQ.1 What Is AICTE Expecting From The Institution?A. AICTE expects institutions to fund its other clubs in a similar
fashion and intensify their activities. Vibrant clubs will attract the attention of other institutions and inspire the latter to emulate. Thus
there will be an intensification of club activities across the country.Q.2 What Are The Strong Points Which Enhance The Possibility Of
Support From AICTE?A. Past achievements of the club, its interface with industry/professional body, achievements of the Faculty
Coordinator, and Credentials of the institute.Q.3 Are Student Chapters/Societies Also Eligible To Apply?A. Yes.Q.4 How Many
Proposals Can Be Submitted By The Institute?A. Institute can seek support for one club only, for which it must be willing to support
financially also.Q.5 Will My Institute Be Eligible To Apply Again If The Project Is Granted Once?A. No. Institute will be eligible to
receive the grant under the SPICES scheme only once. AICTE expects the institute to support other clubs in a similar fashion.Q.6 Can
Non-Technical/ Non-Engineering Clubs Apply Under This Scheme?A. Yes, the club from any discipline/ theme/ stream in an AICTE-
approved institution can be proposed under this Scheme, provided it fulfills other eligibility conditions.Q.7 What Is The Total Duration
To Complete The SPICES Project?A. It's a one-year project which starts from the date of the Offer Letter/Sanction Letter.Q.8 When
Does The One-Year Project Duration Start?A. For the 2020-2021 batch, the date of receipt of funds is reckoned as the date of start of the
project which must be intimated to AICTE. However, for those sanctioned in 2021- 2022, the date of the Offer Letter is the date of the
start of the project.Q.9 If Both Coordinator & Co-Coordinator Are Transferred/ Changed, Then How To Update The Details Of Another
Coordinator?A. The institute must appoint another faculty as a coordinator whose qualifications and experience must be matching with
the previous one and take approval from AICTE. One needs to go to â€œRequest for Change of Coordinator/Co-coordinatorâ€​ on the
SPICES Review Portal, attach the requisite documents on the SPICES review portal, duly signed by the Head of Institution, and
Coordinator, and submit.Q.10 Do We Need To Submit Any Report To AICTE After The Completion Of The Project?A. Yes, at the end
of the project duration, the institute must submit a soft copy and hard copy of the project report and original bills for the closure of the
project.Q.11 Is There Any Requirement On The Minimum Number Of Activities To Be Conducted Under This Scheme? Can We
Conduct One Single Event/Activity?A. Club must conduct as many activities as possible, spread throughout the year. Club members
may be encouraged to raise funds from other sponsors.Q.12 Can We Conduct The Event/Activities In The Club Online Mode Or Hybrid
Mode?A. AICTE recommends club activities to be held offline to enhance student interaction between peers and experts invited.Q.13
Can We Collaborate With Other Councils/Clubs In Our College To Conduct An Activity?A. We encourage collaborative activities with
not just clubs in your institutions but also with those focussed in your area, in nearby institutions (for example if your club is on
Robotics, try collaborating with the Robotics club in a nearby institution). We expect these clubs with whom you shake hands also to
reciprocate your gesture. This is equally important. By supporting and focussing on one club under the Scheme, our larger intention is to
see other clubs also get energized, thatâ€™s why your club has been selected to be transformed as a model club. Please document and
share the success stories emerging out of such collaborations, with all the beneficiaries under SPICES.Q.14 Can We Upload The Details
Of The Events/Activity Which Were Conducted Before Receiving The Offer Letter From The Institute?A. Any activity which was
conducted before receiving the Offer Letter will not be acceptable.Q.15 Can We Consider Taking Our Students For A One-Day Outdoor
Experiential Learning ActivityA. Yes, but the expenditures on account of travel cannot exceed 40%. Additional expenditures, (if any)
should be borne by the institute.Q.16 We Have Been Sanctioned Project In 2021-2022. When Will The Fund Of Rs. 1 Lakh Will Be
Released?A. Your institute will be reimbursed Rs. 1 lakh once the project is completed, but not before one year. Subject to all other
conditions being fulfilled.Q.17 What Is The Proportion Of Contribution From The Institute And Support From AICTE Over 100% Of
Expenses Incurred On The Student's Club Activities?A. The total project cost is a minimum of Rs. 2 Lakh with Rs. 1 Lakh from AICTE
and the rest coming from the institute (minimum Rs. 1 Lakh). If the expenditure within the project duration is less than Rs. 2 Lakh then a
grant from AICTE will be reduced to 50% of actual expenses accrued for the club activities.Q.18 Can I Get The Payment In Favor Of
The Coordinatorâ€™s Account Name?A. No. The grant can only be released in favor of the Director/ Principal/ Registrar of the
institution. Applicant must provide duly-filled mandate form having the seal and signature of the bank authority.Q.19 Can The Grant Be
Utilized By The Institute On The Expenditures Pertaining To The Faculty Coordinator/ Co-Coordinator Or Any Other Faculty Member?
A. No. The grant can be utilized only for expenditures pertaining to student members of the club.Q.20 Can We Buy Hardware/Software
From AICTE's Contribution To The Club's ActivitiesA. No. The funds cannot be used for Hardware/Software. If required, the same
must be bought from institute funds.Q.21 Can We Allow Registration Fees To Be Collected From Students For The Event(S)/ Activities?
A. It is up to the institute to decide whether to collect the registration fee or not.Q.22 Can We Use The Grant For Publishing Books?A.
The grant can be utilized for the publication/printing of promotional material for events/activities organized by the club.Q.23 Visiting
Industrial/Technical Hubs Can Be Taken As An Event And Submit The Bills For Consideration.A. No. The industrial/technical hubs
visit is part of academic/departmental activities, and the grant cannot be utilized for this purpose.Q.24 Are We Allowed To Spend
Institute-Committed Funds On Hospitality To Experts, And Participants From Outside Apart From Expenses On Remuneration To
Experts, And Prizes To Participants?A. The funds pooled (AICTE and college) can be used for events and activities organized by the
student club to which the project is offered but not for any other club. Not more than 40% of the pooled amount can be used on travel. It
can be used to meet the expenses related to experts/ resource persons invited to the events organized by the club.Q.25 Our Club Is
Selected For The Grant Of Rs. 1 Lakh, And In The Letter, It Is Mentioned That We Can Utilize Its 40% For The Event Registration And
Organizing Event, How We Can Utilize 60% Part Of The Grant?A. Club can utilize 60% amount in event organization expenses viz.
publicity, prize money, club merchandise (such as T-Shirts, Cups, etc.)Q.26 Can The Institute Use The Fund Amount For Two More
Clubs?A. Funds under the project granted to your institute (contributed by your institute and AICTE) have to be spent on the Club
mentioned in the Offer Letter; and NOT on the other clubs. The funded club will serve as a model to other clubs in the institute, the
experience gained and good practices of which can be applied to at least two more student clubs that are to be proposed to us.Q.27 What
Is The Process Of Refunding The Unspent AICTE Grant? (Valid For 2020-2021 Project Batch)A. Any unspent amount with the institute
must be immediately returned through NEFT/ crossed Demand Draft drawn in favor of â€œMember Secretary, AICTEâ€​ payable at New
Delhi, within 30 days of approved project completion date.Q.28 If We Purchased Some Products Related To The Events Activity Online,
Will Online Bills Be Acceptable?A. Yes, but the product should not be Hardware/Software & bills should bear a GST number.Q.29 Is
There Any Format Given For Bills Of The Events Conducted, For Uploading On The SPICES Review Portal?A. No format is
prescribed. Institute needs to upload the bills as received.Q.30 Is It Mandatory To Submit The GST Bills?A. Yes, it is mandatory to
submit bills with GST numbers.Q.31 Can We Promote Activities/Events Being Conducted Under The Club On Social Media?A. Yes, we
recommended promoting activities/events being conducted under the funded club on social media using the #aictespices and #aicte.Q.32
Can We Use The AICTE Logo?A. All publicity materials/ advertisements/ brochures/ invitation cards/ any other collaterals/ event
backdrop etc. related to the event(s), must carry the AICTE logo and the name SPICES. Likewise, the venue/the stage backdrop/ podium
must prominently display the AICTE logo and the name SPICES.Q.33 Is It Mandatory To Upload The Acceptance Letter (Available On
The SPICES Review Portal) Within 7 Days And Also Need To Send A Hard Copy Of The Acceptance Letter To The AICTE?A. Yes,
you need to upload the Acceptance Letter on the SPICES review portal within 7 days after releasing the Offer Letter to your Institute and
also need to send a hard copy of the same.Q.34 Do We Need To Click On The Review Submit Button Every Time After Uploading The
Single Event Detail On The SPICES Review Portal?A. No. You do not need to click on the Review Submit button every time after
uploading the single event detail on the SPICES Review portal because once you click on the button, you will not be able to upload
anything on your SPICES Review portal. You need to click on that button once you complete your SPICES project.Sources And
ReferencesGuidelinesFAQUser Guide - Application ProcessOkWas this helpful?News and UpdatesNo new news and updates
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NowMinistry of EducationAICTE - Scheme For Promoting Interests, Creativity And Ethics Among
StudentsInstitutionStudentDetailsBenefitsEligibilityExclusionsApplication ProcessDocuments RequiredFrequently Asked QuestionsThe
scheme "AICTE - Scheme for Promoting Interests, Creativity and Ethics among Students (SPICES)" is a scheme for the institutions by
the All India Council for Technical Education (AICTE), Department of Higher Education (DoHE). This scheme provides financial
support to institutions for developing students' clubs for the well-rounded development of students by promoting their interests,
creativity, and ethics. This club should serve as a model for other clubs in the institution and also those in other
institutions.ï»¿ObjectiveTo energize and position students club/ Chapters/ Societies as facilitating entities for the pursuit of individual
interests, creative work, showcasing talent, networking and teamwork opportunities, social experience; organization and management
skills, exposure to professional ethics, etc.OkWas this helpful?ShareNews and UpdatesNo new news and updates
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