West Virginia Code of State Rules › Agency 135 - Community And Technical College Education › Title 135 - LEGISLATIVE RULE WEST VIRGINIA COUNCIL FOR COMMUNITY AND TECHNICAL COLLEGE EDUCATION › Series 135-26 - Council Organization And Meetings › Section 135-26-3 - Meetings of the Council

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1.
				Meetings will be scheduled a minimum of eight (8) times per year. Special
				meetings may be convened by the Chair or upon the petition of a majority of the
				members.
3.2. Members may
				participate in Council and committee meetings by telephonic or other electronic
				means which permit voice or video identification of the member.
3.3. A quorum equal to more than one-half of
				the votes eligible to be cast is required to conduct business on matters
				requiring a vote of the Council. Members are prohibited to cast an absentee
				vote.
3.4. Meetings will be noticed
				in accordance with the provisions of the Open Governmental Meetings Act. This
				includes notice of regularly scheduled meetings being filed with the Secretary
				of State for filing in the State Register at least five days prior to the date
				of the meeting.
3.5. The agenda for
				each regularly scheduled meeting will be made available to the presidents of
				each institution and to Chairs of the statewide advisory councils of faculty,
				students, and classified employees at least three working days before the
				meeting. Agendas shall be posted on the Council's web site.
3.6. The notice provisions of this section
				shall not apply in the event of an emergency meeting requiring immediate
				official action. Notice of an emergency meeting may be filed at any time prior
				to the emergency meeting and shall include the date, time, place and purpose of
				the meeting and the facts and circumstances of the emergency.
3.7. All meetings of the Council and
				committees shall be open to the public, except the Council or a committee may
				vote to hold an executive session during its meeting for any of the reasons
				authorized under W. Va. Code §
									6-9A-4. A motion to
				hold an executive session must identify the authorization in W. Va. Code §
									6-9A-4 for the
				executive session and be approved by a majority of the members present. Any
				formal action of the Council must be taken in open meeting.
3.8. At the discretion of the Chair, members
				of the Council's staff, institutional presidents and administrative staff,
				faculty members, classified employees and members of the public may be
				recognized to address the Council or a committee during its meeting.
3.9. Meetings will be conducted according to
				Robert's Rules of Order subject to the suspension of any rule by a majority
				vote of the Council or committee.
3.10. The Council may cause the removal from
				a meeting of any member of the public who is disrupting the meeting to the
				extent that orderly conduct of the meeting is compromised.
3.11. Annually between the months of October
				and December, the chair will provide time on the agenda of the Council to meet
				with the statewide advisory councils of faculty, students and classified
				employees and the Community and Technical College Advisory Committee to address
				the Council on matters of concern to the respective advisory groups.