Wyoming Administrative Code › Agency 206 - Education, Dept. of › Sub-Agency 0002 - General Agency, Board or Commission Rules › Chapter 20 - RULES FOR THE STUDENT TRANSPORTATION COMPONENT WITHIN THE EDUCATION RESOURCE BLOCK GRANT MODEL › Section 20-3 - Reimbursable Expenses

Current through July 13, 2024
(a) Reimbursable
				transportation expenses are those amounts for the operation and maintenance of
				vehicles for the transportation of students to and from school, field trips,
				and activity trips.
(b)
				Reimbursable transportation expenses include:
(i) Activity trip expenses (may include the
				driver's room and meal costs, but do not include student and/or sponsor's
				expenses);
(ii)
				Advertising;
(iii) Administrative
				costs;
(iv) Allowable reimbursement
				for vehicle purchases that meet the requirements in Chapter 2 and Section
				5 below;
(v) Communication services and
				equipment;
(vi) Computer
				expenses;
(vii) Equipment shall be
				kept in the transportation facility and used to support student transportation.
				Examples include:
(A) A service truck with a
				Gross Vehicle Weight Rating under 19,500 pounds and a minimum life cycle of
				fifteen (15) years or 200,000 miles;
(B) A snowplow mounted on the service
				truck;
(C) Tire changing
				equipment;
(D) Brake repair
				equipment; and
(E) Diagnostic
				equipment.
(viii) Field
				trip expenses;
(ix) Insurance for
				student transportation vehicles, transportation service trucks and
				transportation facility;
(x) Lease
				fees, if applicable, shall be reimbursed over a period of no more than five
				years;
(xi) Purchased
				services;
(xii) Repair and
				maintenance;
(xiii) Salary and
				benefits for transportation staff;
(A) Pro
				rata reimbursement for personnel not devoting one hundred percent (100%) of
				their time to student transportation issues and operations shall be supported
				by clear and continuous documentation.
(B) Personnel dealing with student
				transportation issues and operations on a full-time basis shall be subject to
				one hundred percent (100%) reimbursement provided that an appropriate position
				description exists and an affidavit specific to the year for which
				reimbursement is expected, signed by the employee and the school district
				superintendent or school district superintendent designee, attesting to full
				time involvement, is on file at the school district office. The affidavit shall
				be renewed annually and clearly reference the school year for which
				reimbursement is claimed.
(xiv) Student transportation-related
				memberships and subscriptions;
(xv)
				Supplies;
(xvi) Training or
				professional development expenses - food is only reimbursable when used during
				full-day transportation training sessions or exercises;
(xvii) Transportation facility
				utilities;
(xviii) Travel
				Costs;
(xix) U.S. Department of
				Transportation driver testing and examinations; and
(xx) Transportation services related to
				student needs including delivering meals or instructional materials during
				emergency situations. Emergency situations shall be declared by relevant
				federal, state, or tribal authorities.