reglab/statecodes huggingface dataset:
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-060 - Ineligible projects

Current through Register Vol. 24-14, July 15, 2024
Ineligible projects and costs include:
(1) General facility maintenance, routine
					repairs, consumable supplies, operating expenses, salaries, or
					programs.
(2) Equipment not
					directly related to the project.
(3) Leasing of equipment of automotive
					vehicles.
(4) Indirect cost
					reimbursement for administrative functions. The fund also does not allow
					indirect cost rates to be used as part of a cost share.
(5) Fund-raising expenses
(6) Projects completed prior to the start of
					the biennium for which funding is made.
(7) Retirement of operational debts nor for
					construction, facility improvement, or purchase loans that are incurred prior
					to award date of grant or date of legislative approval.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-060, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-070 - Application form

Current through Register Vol. 24-14, July 15, 2024
Application forms shall be available from the agency.
						Applications shall be sent by direct mail to those who have requested placement
						on the capital projects fund mail list or to those who request an application.
						All applications must be completed and submitted in the format prescribed by
						the agency and must be submitted by the deadline established by the
						agency.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-070, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-080 - Application review process

Current through Register Vol. 24-14, July 15, 2024
The evaluation and review of applications shall be based on the
						written response and support materials provided in the application.
						Applications are reviewed initially by the staff of the heritage resource
						center for eligibility. Once eligibility is determined, applications are then
						reviewed by a panel that makes funding recommendations.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-080, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-090 - Contracting

Current through Register Vol. 24-14, July 15, 2024
Applicants who have been approved for funding will be issued
						contracts based on a fiscal biennium beginning July 1 and ending June
						30.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-090, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-100 - Disbursement of funds

Current through Register Vol. 24-14, July 15, 2024
Applicants should be prepared to finance their projects until
						reimbursed by the agency. Requests for payment shall be made on invoice
						vouchers provided by the agency.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-100, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-02 - Capital projects fund › Section 255-02-110 - Appeal procedure

Current through Register Vol. 24-14, July 15, 2024
There shall be a procedure for applicants to appeal the panel's
						decisions when there is evidence that information available at the time of the
						panel's action was, in the opinion of the appellant, either not included in the
						review or was not clearly understood.
(1) Appeals may not be made based on new
					information not available at the time of the original decision.
(2) Appeals must be presented in writing to
					the director of the heritage resource center, outlining the nature of the
					appeal.
(3) The director, in
					consultation with the director of the Washington state historical society and
					the chairperson of the panel, shall reject or accept the appeal.
(4) Upon acceptance of the appeal the
					director shall notify the panel and arrange a special meeting. The appeal may
					be presented by the applicant at that time. The appeal must be presented in its
					entirety at that time and shall be considered final.
(5) The panel shall have five business work
					days to make a decision on the appeal.
(6) After final panel action on the appeal,
					the director shall notify the applicant of the decision in writing, within five
					working days after the date of the decision.
Statutory Authority:
							RCW
							27.34.330. 98-11-005, §
										255-02-110, filed 5/7/98,
							effective 6/7/98.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-010 - Purpose

Current through Register Vol. 24-14, July 15, 2024
Washington state historical society (society) has the power
						and authority to accept gifts, grants, conveyances, bequests, of real or
						personal property or both, whether or not these are held in trust or otherwise.
						It is also authorized to sell, lease, exchange, invest, or expend the same or
						the proceeds from rents, profits, and income except as limited by the donor's
						terms. The society is required by law to adopt rules to:
(1) Govern and protect the receipt and
					expenditure of the proceeds, rents, profits, and income of all gifts, grants,
					conveyances, bequests and devices to the society;
(2) Ensure compliance with state and federal
					laws, rules and regulations, society policies, and professional standards of
					ethical and donor-centered fund-raising; and
(3) Provide protocols for individuals
					soliciting or accepting gifts on behalf of the society.
The purpose of these rules is to fulfill the society's legal
						responsibility to adopt these rules.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-020 - Definitions

Current through Register Vol. 24-14, July 15, 2024
(1) "Bequest" means property or money that an
					individual promises to give to another person or organization after he or she
					dies.
(2) "Bond" means an official
					document in which a government or company promises to pay back an amount of
					money that it has borrowed and to pay interest for the borrowed
					money.
(3) "Conveyance" means the
					transfer or delivery of an item to another, commonly used to describe the
					transfer of title to land from one person to another by deed.
(4) "Device" means a testamentary disposition
					of land or realty, a gift of real property by the last will and testament of
					the donor.
(5) "Washington state
					historical society" means a 501 (c)(3) corporation and a trustee for the state
					of Washington pursuant to chapter 27.34 RCW. The society is responsible for
					collecting, cataloging and preserving objects, manuscripts, sites, photographs
					and other items that illustrate the cultural, artistic, and natural history of
					the state and in this capacity operates a state museum, which supports
					cultural, artistic, and educational activities and performs other
					responsibilities as required pursuant to
					RCW
					 27.34.070.
(6) "Grant" means to legally or formally
					transfer a possession.
(7)
					"Personal property" means something that is owned by a person, business or
					other entity such as goods, money, notes, bonds, stocks, merchandise,
					furniture, etc. It does not include land, an interest in land, buildings, or
					items affixed to the land.
(8)
					"Real property" means land, including all natural resources, and generally
					whatever is erected or growing upon or affixed to the land including buildings
					and crops.
(9) "Restricted gift"
					means an item that is voluntarily conveyed or bestowed to the society without
					compensation. It may include money, securities, stocks, bonds, negotiable
					instruments, and real or personal property. The donor imposes conditions of
					ownership, retention, disposition or use of the item given.
(10) "Security" means an instrument of
					investment in the form of a document (such as a stock certificate or bond)
					providing evidence of its ownership.
(11) "Stock" means a share of the value of a
					company which can be bought, sold, or traded as an investment.
(12) "Trust" means property, real or
					personal, or money held by some person, firm or corporation for the benefit of
					the society.
(13) "Unrestricted
					gift" means an item that is voluntarily conveyed or bestowed to the society
					without compensation. It may include money, securities, stocks, bonds,
					negotiable instruments, and real or personal property. The donor does not
					specify the imposition of any conditions as to the ownership or use of the
					gift.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-030 - Procedures for accepting gifts

Current through Register Vol. 24-14, July 15, 2024
(1) Donors: The society greatly values its
					donors and their support of the society. Society staff will treat donors with
					respect and professionalism. Donors will be acknowledged and thanked for their
					gifts in writing within a reasonable period of time, generally not to exceed
					one month.
(2) Donor intent:
					Society staff and representatives agree to respect and carry out the intentions
					of the donors whose gifts, grants, conveyances, bequests, or devices have been
					accepted by the society.
(3) Gift
					documentation: The society will document the receipt of all gifts.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-040 - Income tax charitable deductions

Current through Register Vol. 24-14, July 15, 2024
Receipts shall be issued for gifts that qualify for income tax
						charitable deductions.
(1) Cash and
					checks: Cash and checks may be accepted regardless of the amount. The value of
					any cash or check gift is its face value. Checks should be written to the
					Washington State Historical Society or WSHS.
(2) Real or personal property: If the gift is
					personal or real property the society may document the value of the gift as it
					was formally appraised or accept the donor's stated value as a good faith
					estimate. For gifts valued at $5000 or greater the donor must provide an
					independent professional appraisal.
(3) Life insurance: If the donor named the
					society as the beneficiary of a new or existing whole life insurance policy,
					the designation will be recorded as a gift, at its present value, when the gift
					becomes irrevocable. Alternatively, when the society is named as both
					beneficiary and irreversible owner of a whole life insurance policy, it will be
					recorded as a gift.
(4) Charitable
					remainder trusts, charitable lead trusts, and willed bequests: The income from
					a trust and/or a willed legacy will be recorded as a gift, at its present
					value, when a gift becomes irreversible.
(5) Retirement plan beneficiary designations:
					If a donor designates the society as a beneficiary of his or her retirement
					plan, it will be recorded as a gift, at its present value, when the gift
					becomes irreversible/permanent.
(6)
					Gifts in-kind: These include gifts of time and services. The society will
					record the donation of time and services, but will not identify a dollar
					value.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-050 - Donations to the society

Current through Register Vol. 24-14, July 15, 2024
(1) When the society receives a donation, it
					shall comply with all the rules and regulations related to gift giving for
					gifts it receives directly. Those rules are found in state, federal and
					corporate law related to:
(a) State entities
					and public 501 (c)(3) corporations;
(b) Federal and state laws and regulations
					that apply to the society as a 501 (c)(3) corporation including, but not
					limited to, the U.S. Internal Revenue Service Code; and
(c) Professional standards of ethical and
					donor-centered fund- raising.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-070 - Deferred gifts

Current through Register Vol. 24-14, July 15, 2024
(1) The society welcomes and encourages
					deferred gifts such as:
(a) Charitable
					remainder trusts;
(b) Charitable
					lead trusts; and
(c) Testamentary
					bequests.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-080 - Tangible personal property requirements

Current through Register Vol. 24-14, July 15, 2024
(1) The following requirements apply to
					tangible personal property that is donated with the intent for the society to
					sell and do not apply to donations of artifacts for the collection:
(a) Acceptance of personal property is
					contingent on formal approval of the society's board of trustees. The board may
					delegate authority for approval with formal action which identifies who has
					delegated authority, and the limits of any such authority;
(b) Acceptance of property shall not violate
					any federal, state or local statute or ordinance; and the purposes for which
					the item is being donated are permissible under the state expenditure rules
					which apply to donations to the society;
(c) All tangible property shall be valued by
					the proceeds from the sale or by a qualified appraisal;
(d) The society must be able to dispose of
					the property within a short time, normally not to exceed six months following
					the receipt of the gift; and
(e)
					The society shall adhere to all IRS requirements relating to the disposition of
					gifts of tangible personal property and shall provide appropriate forms to the
					donor and IRS where required.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-090 - Acceptance of artwork

Current through Register Vol. 24-14, July 15, 2024
In addition to the considerations outlined in WAC 256-30-080,
						prior to the acceptance of art, the society shall comply with the additional
						requirements of the society's
Collections Management Policy and
						Collecting Policy.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-100 - Acceptance of real estate

Current through Register Vol. 24-14, July 15, 2024
(1) The society may accept gifts of developed
					or undeveloped real estate. The following requirements apply to the acceptance
					of real estate:
(a) Acceptance of real estate
					is contingent on formal approval of the society's board of trustees;
(b) Acceptance of property shall not violate
					any federal, state or local statute or ordinance;
(c) The purpose for which the property is
					being donated shall be permissible under the state expenditure rules which
					apply to donations to the society;
(d) The donor agrees that the property can be
					sold at the society's discretion;
(e) The donor may be responsible for
					obtaining and paying for an appraisal of the property. The appraisal must be
					performed by an independent, qualified appraiser;
(f) The society's board of trustees may
					require the donor provide an environmental appraisal of any proposed gift of
					real estate;
(g) The donor may be
					asked to pay for all or a portion of the following:
(i) Maintenance costs;
(ii) Real estate taxes due prior to date of
					conveyance;
(iii)
					Insurance;
(iv) Real estate
					broker's commission and other costs of sale; and
(v) Preliminary title report costs;
					and
(h) The property
					shall be conveyed by warranty deed prior to the execution of any contract of
					sale by the grantor.
Washington Administrative Code › Title 255 - Historical Society, Washington State › Chapter 255-30 - Washington State Historical Society-gifts, Grants, Conveyances, Bequests and Devices › Section 255-30-120 - Acknowledgment-Receipt for gifts

Current through Register Vol. 24-14, July 15, 2024
On delivery of any contribution, the society will, to the best
						of its ability, provide a written acknowledgment of the receipt of a gift
						within 30 days.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-10 - Eastern Washington state historical society-Organization and operation › Section 256-10-010 - Organization

Current through Register Vol. 24-14, July 15, 2024
(1) The eastern Washington state
			 historical society is a designated trustee for the state. It is also a registered
			 501 (c)(3) public benefit corporation. The eastern Washington state historical
			 society operates a state museum which supports cultural, artistic, and
			 educational activities and performs other responsibilities as required pursuant
			 to RCW   27.34.070. The eastern Washington state historical society's central
			 office is located at 2316 W 1st Avenue, Spokane, WA 99201. Normal business hours
			 are 10:00 a.m. to 5:00 p.m., Tuesday through Sunday, and Wednesday 10:00 a.m. to
			 8:00 p.m. except museum holidays.
(2)
			 The institution is governed by a board of trustees. The board appoints the
			 executive director with the consent of the governor. The executive director is
			 responsible for the day-to-day operations of the institution and establishes the
			 structure of the administration.
(3)
			 The eastern Washington state historical society is organized into divisions,
			 administered by individuals, who supervise the following areas: Facilities;
			 business and finance; exhibit preparation; development; collection management;
			 guest services; archiving; curation; education; volunteer coordination; and
			 marketing. All directors are directly responsible for operations within their
			 divisions. The directors directly report to the executive director of the
			 society. The executive director reports to the society's governing
			 board.
(4) The public may obtain
			 information, make submittals or requests, and obtain copies of the society's
			 decisions by contacting the society's designated public records office staff
			 located in the principal place of business. Additional and detailed information
			 concerning the society is available through the society's web site at
			 www.northwestmuseum.org.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-10-010, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-10 - Eastern Washington state historical society-Organization and operation › Section 256-10-020 - Operations and procedures

Current through Register Vol. 24-14, July 15, 2024
(1)
			 Society rules are promulgated in accordance with the Administrative Procedure Act
			 (APA), chapter 34.05 RCW and approved by the governing board.
(2) The society may promulgate internal
			 policies that are not governed by the APA. Policies that are generally applicable
			 to the society are approved by the governing board.
(3) Informal procedures regarding society
			 operations typically include:
(a) Decisions made
			 by persons authorized by board resolution, the executive director or any designee
			 to make a decision within the scope of responsibility assigned to such person;
			 or
(b) Methods of persuasion used by
			 any person in an attempt to influence society decisions.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-10 - Eastern Washington state historical society-Organization and operation › Section 256-10-030 - Society rules library

Current through Register Vol. 24-14, July 15, 2024
The society maintains a repository of its WAC and policies, which
				are open to the general public, at www.northwestmuseum.org. This repository
				includes current substantive rules of general applicability adopted as authorized
				by law, and statements of general policy or interpretations of general
				applicability formulated and adopted by the society. Historical amendments,
				revisions, and/or former provisions may be obtained by inquiry or request to the
				office of the society's executive directors.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-10-030, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-010 - Authority and purpose

Current through Register Vol. 24-14, July 15, 2024
(1)RCW
			   42.56.070(1) requires eastern Washington state historical society to make
			 available for inspection and copying nonexempt "public records" in accordance
			 with published rules. Chapter 42.56 RCW, Public Records Act (act) defines "public
			 record" to include any "writing containing information relating to the conduct of
			 government or the performance of any governmental or proprietary function
			 prepared, owned, used, or retained" by the eastern Washington state historical
			 society.
(2) The purpose of these
			 rules is to establish the procedures eastern Washington state historical society
			 will follow in order to provide full access to public records. These rules
			 provide information to persons wishing to request access to public records of the
			 eastern Washington state historical society and establish processes for both
			 requestors and eastern Washington state historical society staff that are
			 designed to best assist members of the public in obtaining such access.
(3) The purpose of the act is to provide the
			 public full access to information concerning the conduct of government, mindful
			 of individuals' privacy rights and the desirability of the efficient
			 administration of government. The act and these rules will be interpreted in
			 favor of disclosure. In carrying out its responsibilities under the act, the
			 eastern Washington state historical society will be guided by the provisions of
			 the act describing its purposes and interpretation.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-20-010, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-020 - Eastern Washington state historical society description - Contact information - Public records officer

Current through Register Vol. 24-14, July 15, 2024
(1)
			 Any person wishing to request access to public records of eastern Washington
			 state historical society, or seeking assistance in making such a request, should
			 contact the public records officer of the eastern Washington state historical
			 society:
Public Records Officer
Eastern Washington State Historical Society
2316 W 1st Avenue
Spokane, WA 99201
Phone: 509-456-3931
Email: themac@northwestmuseum.org
Information is also available at the eastern Washington state
				historical society's web site at http://www.northwestmuseum.org/.
(2) The public records officer will
			 oversee compliance with the act but another eastern Washington state historical
			 society staff member may process the request. Therefore, these rules will refer
			 to the public records officer "or designee." The public records officer or
			 designee and the eastern Washington state historical society will provide the
			 "fullest assistance" to requestors; create and maintain for use by the public and
			 eastern Washington state historical society officials an index to public records
			 of the eastern Washington state historical society; ensure that public records
			 are protected from damage or disorganization; and prevent fulfilling public
			 records requests from causing excessive interference with essential functions of
			 the eastern Washington state historical society.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-20-020, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-030 - Availability of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Hours for inspection of
			 records.
Public records are available for inspection and copying during
			 normal business hours of the eastern Washington state historical society,
			 Tuesdays through Fridays during normal business hours, excluding legal holidays.
			 The eastern Washington state historical society and requestor can also make
			 mutually agreeable arrangements for the times of inspection and copying. Records
			 must be inspected at the offices of the eastern Washington state historical
			 society.
(2)
Records
			 index.
An index of public records, which includes eastern Washington state
			 historical society's policies, is available for use by members of the public. The
			 index may be accessed online at http://www.northwestmuseum.org/.
(3)
Organization of records.
The
			 eastern Washington state historical society will maintain its records in a
			 reasonably organized manner. The eastern Washington state historical society will
			 take reasonable actions to protect records from damage and disorganization. A
			 requestor shall not take eastern Washington state historical society records from
			 eastern Washington state historical society offices without the permission of the
			 public records officer or designee. A variety of records are available on the
			 eastern Washington state historical society web site at
			 http://www.northwestmuseum.org/.
Requestors are encouraged to view the documents available on the
				web site prior to submitting a records request.
(4)
Making a request for public
			 records.
(a) Any person wishing to
			 inspect or copy public records of the eastern Washington state historical society
			 should make the request in writing on the eastern Washington state historical
			 society's public records request form and address it to the public records
			 officer and include the following information:
(i) The requestor's name, mailing address,
			 telephone number, and any email address;
(ii) Identification of the public records
			 adequate for the public records officer or designee to locate the records;
			 and
(iii) The date of the
			 request.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-040 - Processing of public records requests - General

Current through Register Vol. 24-14, July 15, 2024
(1)
Acknowledging receipt of
			 request.
Within five business days of receipt of the public records
			 request, the public records officer will respond by:
(a) Notifying the requestor that the documents
			 requested for inspection are available, and make the records available for
			 inspection;
(b) Providing copies of
			 the requested documents to requestor if payment of a deposit for the copies, if
			 any, is made or terms of payment are agreed upon;
(c) Acknowledging receipt of the request, and
			 provide a reasonable estimate of when records will be available. Additional time
			 for eastern Washington state historical society to respond may be based upon:
(i) Need to identify, locate, assemble and/or
			 make the records ready for inspection or disclosure;
(ii) Need to notify third persons or agencies
			 affected by the request;
(iii) Need
			 to determine whether any of the records or information requested is exempt from
			 disclosure and whether a denial should be made as to all or part of the request;
			 or
(iv) Need to clarify the request,
			 if it is unclear or does not sufficiently identify the requested records, request
			 clarification from the requestor. Such clarification may be requested and
			 provided by telephone; or
(d) Denying the request.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-050 - Processing of public records requests - Electronic records

Current through Register Vol. 24-14, July 15, 2024
(1)
Requesting electronic records.
The process for requesting electronic public records is the same as for
			 requesting paper public records.
(2)
Providing electronic records.
When a requestor requests records in
			 an electronic format, the public records officer will provide the nonexempt
			 records or portions of such records that are reasonably locatable in an
			 electronic format that is used by the eastern Washington state historical society
			 and is generally commercially available, or in a format that is reasonably
			 translatable from the format in which the eastern Washington state historical
			 society keeps the record. Costs for providing electronic records are governed by
			 WAC 44-14-07003.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-20-050, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-060 - Exemptions

Current through Register Vol. 24-14, July 15, 2024
(1) The Public Records Act provides
			 that a number of types of documents are exempt from public inspection and
			 copying. In addition, documents are exempt from disclosure if any "other statute"
			 exempts or prohibits disclosure.
(2)
			 Eastern Washington state historical society is prohibited by statute from
			 disclosing lists of individuals for commercial purposes.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-20-060, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-070 - Costs of providing copies of public records

Current through Register Vol. 24-14, July 15, 2024
The following copy fees and payment procedures apply to public
				records requests made after the effective date of this rule:
(1) Pursuant to RCW   42.56.120(2)(b), the
			 eastern Washington state historical society is not calculating all actual costs
			 for copying records because to do so would be unduly burdensome for the
			 following reasons:
(a) The eastern Washington
			 state historical society does not have the resources to conduct a study to
			 determine all its actual copying costs;
(b) It is difficult to calculate all costs
			 directly incident to copying records; and
(c) To conduct such a study would interfere
			 with other essential eastern Washington state historical society
			 functions.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-20 - Eastern Washington state historical society-Public records › Section 256-20-080 - Review of denials of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Petition for internal administrative
			 review of denial of access.
Any person who objects to the initial denial
			 or partial denial of a records request may petition in writing (including email)
			 to the public records officer for a review of that decision. The petition shall
			 include a copy of or reasonably identify the written statement by the public
			 records officer or designee denying the request.
(2)
Consideration of petition for
			 review.
The public records officer shall promptly provide the petition and
			 any other relevant information to the eastern Washington state historical society
			 official designated by the eastern Washington state historical society to conduct
			 the review. That person will immediately consider the petition and either affirm
			 or reverse the denial within two business days following eastern Washington state
			 historical society's receipt of the petition, or within such other time as
			 eastern Washington state historical society and the requestor mutually agree
			 to.
(3)
Review by the attorney
			 general's office.
Pursuant to RCW   42.56.530, if eastern Washington state
			 historical society denies a requestor access to public records because it claims
			 the record is exempt in whole or in part from disclosure, the requestor may
			 request the attorney general's office to review the matter. The attorney general
			 has adopted rules on such requests in WAC 44-06-160.
(4)
Judicial review.
Any person
			 may obtain court review of denials of public records requests pursuant to RCW
			   42.56.550 regardless of any internal administrative appeal.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-20-080, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-010 - Purpose

Current through Register Vol. 24-14, July 15, 2024
Eastern Washington state historical society (society) has the
				power and authority to accept gifts, grants, conveyances, bequests, of real or
				personal property or both, whether or not these are held in trust or otherwise.
				It is also authorized to sell, lease, exchange, invest, or expend the same or the
				proceeds from rents, profits, and income except as limited by the donor's terms.
				The society is required by law to adopt rules to:
(1) Govern and protect the receipt and
			 expenditure of the proceeds, rents, profits, and income of all gifts, grants,
			 conveyances, bequests and devises to the society;
(2) Ensure compliance with state and federal
			 laws, rules and regulations, society policies, northwest museum of arts and
			 culture foundation policies, and professional standards of ethical and
			 donor-centered fund-raising; and
(3)
			 Provide protocols for individuals soliciting or accepting gifts on behalf of the
			 society.
The purpose of these rules is to fulfill the society's legal
				responsibility to adopt these rules.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-30-010, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-030 - Procedures for accepting gifts

Current through Register Vol. 24-14, July 15, 2024
(1) Donors: The society greatly values its
			 donors and their support of the society. Society staff will treat donors with
			 respect and professionalism. Donors will be acknowledged and thanked for their
			 gifts in writing within a reasonable period of time, generally not to exceed one
			 month.
(2) Donor intent: Society
			 staff and representatives agree to respect and carry out the intentions of the
			 donors whose gifts, grants, conveyances, bequests, or devises have been accepted
			 by the society or the foundation on behalf of the society.
(3) Gift documentation: The society will
			 document the receipt of all gifts. Some gifts may be accompanied by a letter or
			 form from the donor. Ideally, the donor's gift form or letter will record:
(a) The name of donor(s);
(b) The date the gift was received;
(c) A brief description of the
			 item(s);
(d) Serial number (if
			 any);
(e) The gift's value;
(f) A declaration that the gift is irrevocable;
			 and
(g) The purpose of the gift.
If a gift form or letter does not accompany the gift, the society
				staff shall prepare and send a letter to the donor which documents this
				information.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-040 - Income tax charitable deductions

Current through Register Vol. 24-14, July 15, 2024
Receipts shall be issued for gifts that qualify for income tax
				charitable deductions.
(1) Cash and
			 checks: Cash and checks may be accepted regardless of the amount. The value of
			 any cash or check gift is its face value. Checks should be written to the eastern
			 Washington state historical society or EWSHS.
(2) Real or personal property: If the gift is
			 personal or real property the society may document the value of the gift as it
			 was formally appraised or accept the donor's stated value as a good faith
			 estimate.
(3) Life insurance: If the
			 donor named the society as the beneficiary of a new or existing whole life
			 insurance policy, the designation will be recorded as a gift, at its present
			 value, when the gift becomes irrevocable. Alternatively, when the society is
			 named as both beneficiary and irreversible owner of a whole life insurance
			 policy, it will be recorded as a gift.
(4) Charitable remainder trusts, charitable
			 lead trusts, and willed bequests: The income from a trust and/or a willed legacy
			 will be recorded as a gift, at its present value, when a gift becomes
			 irreversible.
(5) Retirement plan
			 beneficiary designations: If a donor designates the society as a beneficiary of
			 his or her retirement plan, it will be recorded as a gift, at its present value,
			 when the gift becomes irreversible/permanent.
(6) Gifts in-kind: These include gifts of time
			 and services. The society will record the donation of time and services, but will
			 not identify a dollar value.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-30-040, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-050 - Donations to the society

Current through Register Vol. 24-14, July 15, 2024
(1) When
			 the society receives a donation, it shall comply with all the rules and
			 regulations related to gift giving for gifts it receives directly. Those rules
			 are found in state, federal and corporate law related to:
(a) State entities and public 501 (c)(3)
			 corporations;
(b) Federal and state
			 laws and regulations that apply to the society as a 501 (c)(3) corporation
			 including, but not limited to, the U.S. Internal Revenue Service Code;
			 and
(c) Professional standards of
			 ethical and donor-centered fund-raising.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-060 - Donations to the northwest museum of arts and culture foundation

Current through Register Vol. 24-14, July 15, 2024
The northwest museum of arts and culture foundation, a separate
				501 (c)(3) corporation was incorporated for the purpose of providing funds to
				support the operations and programs of the society. If the society receives any
				donations designated for the foundation, those donations shall be delivered to
				the foundation as soon as possible. All gifts designated for the society shall be
				retained by the society consistent with these regulations. If it is unclear
				whether a gift was intended to be given to the foundation or to the society, the
				society shall clarify the donor's intent and handle the donation
				consistently.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-30-060, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-070 - Deferred gifts

Current through Register Vol. 24-14, July 15, 2024
(1) The society
			 welcomes and encourages deferred gifts such as:
(a) Charitable remainder trusts;
(b) Charitable lead trusts; and
(c) Testamentary bequests.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-080 - Tangible personal property requirements

Current through Register Vol. 24-14, July 15, 2024
(1) The following requirements apply to
			 tangible personal property that is donated with the intent for the society to
			 sell:
(a) Acceptance of personal property is
			 contingent on formal approval of the society's board of trustees. The board may
			 delegate authority for approval with formal action which identifies who has
			 delegated authority, and the limits of any such authority;
(b) Acceptance of property shall not violate
			 any federal, state or local statute or ordinance; and the purposes for which the
			 item is being donated are permissible under the state expenditure rules which
			 apply to donations to the society;
(c) All tangible property shall be valued by
			 the proceeds from the sale or by a qualified appraisal;
(d) The society must be able to dispose of the
			 property within a short time, normally not to exceed six months following the
			 receipt of the gift; and
(e) The
			 society shall adhere to all IRS requirements relating to the disposition of gifts
			 of tangible personal property and shall provide appropriate forms to the donor
			 and IRS where required.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-090 - Acceptance of artwork

Current through Register Vol. 24-14, July 15, 2024
In addition to the considerations outlined in WAC 256-30-080,
				prior to the acceptance of art, the society shall comply with the additional
				requirements of the society's
Collections Policies and Procedures, Board
				Policy 203
.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-30-090, filed 3/11/17,
				  effective 4/11/17.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-100 - Acceptance of real estate

Current through Register Vol. 24-14, July 15, 2024
(1) The
			 society may accept gifts of developed or undeveloped real estate. The following
			 requirements apply to the acceptance of real estate:
(a) Acceptance of real estate is contingent on
			 formal approval of the society's board of trustees;
(b) Acceptance of property shall not violate
			 any federal, state or local statute or ordinance;
(c) The property shall be useful for the
			 society's purposes;
(d) The purpose
			 for which the item is being donated shall be permissible under the state
			 expenditure rules which apply to donations to the society;
(e) The property shall be marketable;
(f) The donor agrees that the property can be
			 sold at the society's discretion;
(g)
			 Acceptance of property shall not violate any federal, state or local statute or
			 ordinance; and the purpose for which the item is being donated is permissible
			 under the state expenditure rules which apply to donations to the
			 society;
(h) The society shall adhere
			 to all IRS requirements relating to the disposition of gifts of real estate and
			 shall provide appropriate forms to the donor and IRS where required;
(i) Acceptance of the property shall not
			 interfere with the proper management and operations of the society;
(j) The acceptance of the real estate shall not
			 place excessive burdens on the available society space, staff or
			 budget;
(k) Possession of the
			 property shall not place the society in violation of the Federal Occupational
			 Safety and Health Act (OSHA) or the Washington Industrial Safety and Health Act
			 (WISHA);
(l) Property does not
			 require the society to employ a specified person now or at a future
			 date;
(m) Property serves the
			 mission, goals, and interests of the society;
(n) Property cannot generate unrelated business
			 income to the society which may jeopardize its tax-exempt status; and
(o) Acceptance of the property shall be
			 financially sound.
Washington Administrative Code › Title 256 - Historical Society, Eastern Washington State › Chapter 256-30 - Eastern Washington state historical society-Gifts, grants, conveyances, bequests and devices › Section 256-30-120 - Acknowledgment - Receipt for gifts

Current through Register Vol. 24-14, July 15, 2024
On delivery of any contribution, the society is encouraged to
				provide a written acknowledgment of the receipt of a gift. For gifts in the
				amount of two hundred fifty dollars or more, the society shall provide the donor
				with a contemporaneous written acknowledgment; either paper or electronic
				document is acceptable. The acknowledgment will include:
(1) The organization's name;
(2) The name of the donor(s);
(3) An expression of gratitude;
(4) A description indicating receipt of a cash
			 contribution and the amount of the contribution; a description of real or
			 personal property (noncash) contributions and the value; a description of the
			 deferred gift or insurance and the value; and/or a description of in-kind
			 services provided;
(5) A statement
			 that no goods or services were provided by the society in return for the
			 contribution, if that was the case; and
(6) A description and good faith estimate of
			 the value of goods or services, if any, that the society provided in return for
			 the contribution.
The society will make an effort to issue the acknowledgment
				within thirty calendar days of the contribution, and no later than January 31st
				of the year following the donation. A copy of the written acknowledgment needs to
				be maintained by the society consistent with state records retention and Internal
				Revenue Code requirements.
Statutory Authority: Chapter 27.34 RCW, RCW  42.56.040,
				  27.34.070, and 43.21C.120. WSR 17-07-057, § 256-30-120, filed 3/11/17,
				  effective 4/11/17.