reglab/statecodes huggingface dataset:
Washington Administrative Code › Title 420 - Recreation and Conservation Office (Salmon Recovery Funding Board) › Chapter 420-12 - Grant assistance rules › Section 420-12-075 - Nonconformance and repayment

Current through Register Vol. 24-14, July 15, 2024
Any project cost deemed by the board or director to conflict
				with applicable statutes, rules and/or related manuals, or the project
				agreement, must be repaid, upon written request by the director, to the
				appropriate state account per the terms of the project agreement. Such
				repayment requests may be made in consideration of an applicable report from
				the state auditor's office.
Statutory Authority: RCW  42.17.250,
				  [42.17].260(5),[42.17.]290, 43.21C.120(1),
				  chapters
				  34.05,
				  42.30, 77.85 RCW. 01-04-052, §
										420-12-075, filed 2/2/01,
				  effective 3/5/01.
Washington Administrative Code › Title 420 - Recreation and Conservation Office (Salmon Recovery Funding Board) › Chapter 420-12 - Grant assistance rules › Section 420-12-080 - Acquisition project long-term obligations

Current through Register Vol. 24-14, July 15, 2024
(1) Without prior approval of the board, the
			 project area of a facility or property acquired with money granted by the board
			 shall not be converted to a use other than that for which funds were originally
			 approved. The board shall only approve such a conversion under conditions which
			 assure the substitution of other land that is eligible for grant funding and of
			 at least equal fair market value at the time of conversion, and of as nearly
			 feasible equivalent usefulness and location.
(2) For acquisition projects of perpetual
			 interest in real property, sponsors must execute a binding instrument(s) which
			 contains the following provisions:
(a) A
			 legal description of the property acquired with grant funds which defines the
			 project area;
(b) A conveyance to
			 the state of Washington of the right to use the described real property forever
			 for the designated salmon habitat protection purposes; and
(c) A restriction on conversion of use of the
			 land.
Washington Administrative Code › Title 420 - Recreation and Conservation Office (Salmon Recovery Funding Board) › Chapter 420-12 - Grant assistance rules › Section 420-12-085 - Restoration projects Conversion to other uses

Current through Register Vol. 24-14, July 15, 2024
(1) Without prior approval of the board, a
			 facility or project area restored with money granted by the board, shall not be
			 converted to a use other than that for which funds were originally
			 approved.
(2) The board shall only
			 approve such a conversion under conditions which assure that:
(a) All practical alternatives to the
			 conversion have been evaluated and rejected on a sound basis;
(b) A new restoration project or facility
			 will be provided to serve as a replacement which:
(i) Is of reasonably equivalent habitat
			 utility and location;
(ii) Will be
			 administered under similar stewardship methods as the converted
			 development;
(iii) Will satisfy
			 need(s) identified in the project sponsor's watershed strategy or plan;
			 and
(iv) Includes only elements
			 eligible under the board's program from which funds were originally
			 allocated.
Washington Administrative Code › Title 420 - Recreation and Conservation Office (Salmon Recovery Funding Board) › Chapter 420-12 - Grant assistance rules › Section 420-12-090 - Condemnation not eligible

Current through Register Vol. 24-14, July 15, 2024
The board shall not approve any grant for proposals where the
				title to property is acquired through or as a direct result of condemnation
				proceedings. All acquisitions must be on a willing-seller
				basis.
Statutory Authority: RCW 42.17.250,
				  [42.17].260(5),[42.17.]290, 43.21C.120(1),
				  chapters
				  34.05,
				  42.30, 77.85 RCW. 01-04-052, §
										420-12-090, filed 2/2/01,
				  effective 3/5/01.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-010 - Authority and purpose

Current through Register Vol. 24-14, July 15, 2024
(1)RCW
			  42.56.070(1) requires state
			 agencies to make available for inspection and copying nonexempt "public
			 records" in accordance with published rules. In compliance, this chapter is
			 approved and adopted by the board of directors of Washington state school
			 directors' association (WSSDA) to establish the procedures the Washington state
			 school directors' association will follow to provide full access to public
			 records. These rules provide information to persons wishing to request access
			 to public records of the Washington state school directors' association and
			 establish processes for both requestors and Washington state school directors'
			 association staff designed to best assist members of the public in obtaining
			 access.
(2) These rules will be
			 interpreted in favor of disclosure. Prompt assistance to the public shall be
			 provided without affecting WSSDA's primordial mission of providing leadership,
			 advocacy, and empowerment to its members.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-020 - Definitions

Current through Register Vol. 24-14, July 15, 2024
(1) "Business days" are weekdays, Monday
			 through Friday, excluding official Washington state holidays and state agency
			 closures for any reason.
(2)
			 "Public Records Act" or "act" means chapter 42.56 RCW.
(3) "WSSDA" means Washington state school
			 directors' association established under chapter 28A.345 RCW.
(4) "Public records" includes any writing
			 containing information relating to the conduct of government or the performance
			 of any governmental or proprietary function prepared, owned, used, or retained
			 by WSSDA.
(5) "Public records
			 officer" means the employee designated by the WSSDA executive director under
			 RCW
			  42.56.580(1) responsible for
			 overseeing WSSDA's compliance with the Public Records Act.
(6) "Standard page" is an 8 × 11 size
			 paper.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-030 - Relevant training

Current through Register Vol. 24-14, July 15, 2024
(1) Pursuant to
			 RCW
			  42.56.152, WSSDA's public records officer
			 will complete a training course regarding the act and records retention within
			 90 days of assuming their responsibilities as public records officer.
			 Thereafter, the public records officer will complete refresher courses every
			 four years that they maintain the designation.
(2) All new WSSDA employees will receive
			 basic training on public records, open government meeting, and records
			 retention within 90 days from date of hire. Such training includes access to
			 publications, online classes, and tutorials on the subject published and
			 offered by different agencies of the state.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-040 - Access to public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Making
			 requests for public records.
(a) Any
			 person wishing to inspect or copy public records of the agency must make the
			 request in writing on WSSDA's request form or through the online portal located
			 on WSSDA's website, or by letter addressed to the public records officer at the
			 address listed in WAC
			 430-01-050(3),
			 or by email to the public records officer at the email address listed in WAC
			 430-01-050(3),
			 or by submitting the request in person at the address listed in WAC
			 430-01-050(3),
			 and must include the following information:
(i) Name of requestor;
(ii) Address of requestor;
(iii) Other contact information, including
			 telephone number and any email address;
(iv) Identification of the public records
			 adequate for the public records officer or designee to locate the records;
			 and
(v) The date and time of day of
			 the request.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-050 - Agency description-Contact information-Public records officer

Current through Register Vol. 24-14, July 15, 2024
(1) WSSDA is an
			 agency charged with the coordination of programs and procedures about
			 policymaking and control and management among the school districts of
			 Washington state. The powers and duties of WSSDA are described in chapter
			 28A.345 RCW.
(2) WSSDA's
			 administrative offices are located at: 225 College Street N.E., Olympia, WA
			 98516.
(3) WSSDA's public records
			 officer is available at the following address, telephone and fax numbers or
			 email address:
Office of Public Records/Open Public Meetings
221 College Street N.E.
Olympia, WA 98516-5313
WSSDA Public Records Officer
Phone: 360-493-9231
Fax: 360-252-3022
Attn: Public Records Officer
Email: PublicRecordsRequest@wssda.org
Information and records are also available at the WSSDA website
				at
www.wssda.org
.
(4) The public records officer will oversee
			 compliance with the act, but other WSSDA staff members may assist in processing
			 the request. Therefore, these rules will refer to the public records officer or
			 designee. The public records officer or designee and WSSDA will provide the
			 fullest assistance to requestors and prevent fulfilling public records requests
			 from causing excessive interference with WSSDA's essential functions.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-060 - Requests for public records (Repealed)

Current through Register Vol. 24-14, July 15, 2024
Reviser's note:
The typographical error in the
				  above section occurred in the copy filed by the agency and appears in the
				  Register pursuant to the requirements of
				  RCW
				   34.08.040.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-070 - Responses to public records requests

Current through Register Vol. 24-14, July 15, 2024
(1)
Acknowledging receipt of the request.
The public records officer
			 shall respond within five business days from receipt of a request by doing one
			 or more of the following:
(a) Provide copies
			 of the records requested or make the record available for inspection;
(b) Provide an internet address and link to
			 WSSDA's website where the specific record can be accessed;
(c) Acknowledge that WSSDA received the
			 request and provide a reasonable estimate of the time to fully
			 respond;
(d) Acknowledge that WSSDA
			 received the request and ask the requestor to clarify a request that is
			 unclear, while providing to the greatest extent possible, a reasonable estimate
			 of the time WSSDA needs to respond to the request if it is not clarified;
			 or
(e) Deny the request.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-080 - Records exemption and court protection

Current through Register Vol. 24-14, July 15, 2024
WSSDA reserves the right to exempt public records from
				disclosure in accordance with chapter 42.56 RCW or other statutes which exempt
				or prohibit disclosure of specific information or records.
Whenever WSSDA believes that a record is exempt from disclosure
				and should be withheld, the public records officer shall specify in writing the
				exemption explaining how the exemption applies to the record withheld or
				redacted.
When only a portion of a record is exempt from disclosure, but
				the remainder is not exempt, the public records officer shall first redact the
				exempt portions; second, provide the nonexempt portions; and finally, explain
				in writing why portions of the record are exempt and redacted.
If the requested records contain information that may affect
				rights of others and the information is exempt from disclosure, the public
				records officer may, prior to providing the records, notify those affected to
				enable them to contact the requestor and ask them to revise the request, or, if
				necessary, seek a court order to prevent or limit the disclosure. The notice to
				the affected persons may also include a copy of the request.
WSSDA is prohibited by statute from disclosing lists of
				individuals for commercial purposes.
Reviser's note:
The typographical errors in the
				  above section occurred in the copy filed by the agency and appear in the
				  Register pursuant to the requirements of
				  RCW
				   34.08.040.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-090 - Costs of providing copies of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Inspections.
There is no fee for inspecting public records, either
			 in person or on WSSDA's website.
(2)
Statutory default costs.
Pursuant to
			 RCW
			  42.56.120(2), WSSDA declares
			 for the following reasons that it would be unduly burdensome to calculate the
			 actual costs it charges for providing copies of public records:
(a) Funds were not allocated for performing a
			 study to calculate such actual costs and WSSDA lacks the necessary funds to
			 perform a study and calculations;
(b) Staff resources are insufficient to
			 perform a study and to calculate such actual costs; and
(c) A study would interfere with and disrupt
			 other essential agency functions.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-100 - General rules for charging (Repealed)

Current through Register Vol. 24-14, July 15, 2024
Reviser's note:
The typographical error in the
				  above section occurred in the copy filed by the agency and appears in the
				  Register pursuant to the requirements of
				  RCW
				   34.08.040.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-110 - Closing and compliance of public records requests

Current through Register Vol. 24-14, July 15, 2024
(1)
Closing requests.
The request is deemed closed once the requested
			 records or last installment of the request has been provided with the requestor
			 expressly or impliedly acknowledging receipt without further follow-up
			 communication being made. The public records officer or designee will
			 communicate with the requestor indicating that WSSDA has completed a reasonable
			 search for the requested records and made any located nonexempt records
			 available for inspection or disclosure.
(2)
Closing withdrawn or abandoned
			 requests.
The public records officer or designee will close a request
			 and indicate to the requestor that WSSDA has closed the request:
(a) When the requestor withdraws the
			 request;
(b) When the requestor
			 fails to clarify a request within 30 days after being asked to clarify the
			 information the requestor is seeking;
(c) When the requestor fails to comply with
			 WSSDA's guidelines for inspecting public records;
(d) When the requestor fails to pay any
			 copying or other charges; or
(e)
			 When the requestor fails to claim or inspect an installment within 30 days
			 after the public records officer or designee provides notice of the
			 installment's availability.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-120 - Review of denials of public records requests

Current through Register Vol. 24-14, July 15, 2024
(1)
Petition for internal administrative review of denial of access.
Any person who objects to the initial denial or partial denial of a records
			 request may submit a petition in writing, including email, to the public
			 records officer for a review of that decision. The petition shall include a
			 copy of or reasonably identify the written statement by the public records
			 officer or designee denying the request.
(2)
Consideration of petition for
			 review.
The public records officer must promptly provide the petition
			 and any other relevant information to the executive director of WSSDA or their
			 designee. The executive director or designee must consider the petition and
			 either affirm or reverse the denial within two business days following WSSDA's
			 receipt of the petition, or within such other time as WSSDA and the requestor
			 mutually agree to.
(3)
Review
			 by attorney general's office.
Pursuant to
			 RCW
			  42.56.530, if WSSDA denies a requestor access
			 to public records because WSSDA claims the records is exempt in whole or in
			 part from disclosure, the requestor may request the attorney general's office
			 to review the matter under WAC
			 44-06-160.
(4)
Judicial review.
Any person
			 may obtain court review of denials of public records requests pursuant to
			 RCW
			  42.56.550 regardless of any internal
			 administrative appeal.
Washington Administrative Code › Title 430 - WASHINGTON STATE SCHOOL DIRECTORS' ASSOCIATION › Chapter 430-01 - Public records disclosure procedure and collection of fees › Section 430-01-130 - Protection of public records

Current through Register Vol. 24-14, July 15, 2024
In order to adequately protect WSSDA's public records,
				requestors must comply with the following requirements while inspecting public
				records:
(1) Requestors may not remove
			 any public record from WSSDA's premises.
(2) Requestors must have a designated WSSDA
			 employee present while inspecting a public record.
(3) Requestors may not mark or deface a
			 public record in any manner during inspection.
(4) Requestors may not dismantle public
			 records that are maintained in a file or jacket, or in chronological or other
			 filing order, or those records that, if lost or destroyed, would constitute
			 excessive interference with WSSDA's essential functions.
(5) Access to agency file cabinets, shelves,
			 vaults, or other storage areas is restricted to agency personnel, unless other
			 arrangements are made with the public records officer or designee.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-010 - Authority and purpose

Current through Register Vol. 24-14, July 15, 2024
These rules are adopted under authority of chapter 43.04 RCW to
				provide for the efficient authorization of the use of the state
				seal.
Statutory Authority:
				  RCW
				  43.04.040(4). 89-20-031,
				  § 434-04-010, filed 9/29/89, effective
				  10/30/89.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-015 - Definitions

Current through Register Vol. 24-14, July 15, 2024
When used in this chapter, unless the context clearly indicates
				otherwise:
(1) "Secretary" is the
			 secretary of state and his or her designee;
(2) "State seal" or "seal" is the seal of the
			 state of Washington, used in any form (embossed, displayed, printed, physical
			 representation or any other reproduction) as described in
			 RCW
			  1.20.080 and in WA. Const., Article XVIII,
			 Section 1, or the seal as used on the state flag according to specifications
			 detailed in WAC
			 434-04-017, or the seal produced
			 by the seal making device designed and created by the Talcott brothers of
			 Olympia in 1889, unless context indicates otherwise;
(3) "Person" is any public or private
			 corporation, individual, partnership, association, or other entity and includes
			 any officer or governing or managing body thereof;
(4) "State agency" is, for the purpose of
			 this chapter, any office, department, board, commission, or other separate unit
			 or division, however designated, of the state government together with all
			 personnel thereof:
(a) Upon which the
			 statutes confer powers and impose duties in connection with operations of
			 either a governmental or proprietary nature; and
(b) That has as its chief executive officer a
			 person or combination of persons such as a commission, board, or council, by
			 law empowered to operate it, responsible either to
(i) No public officer or
(ii) The governor.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-017 - Description of seal for use on state flags

Current through Register Vol. 24-14, July 15, 2024
(1) Each flag shall have official identical
			 seals, one on each side of the flag, and so placed that the center of each seal
			 shall be centered on each side of the flag. The seal may have a serrated
			 edge;
(2) The size of the seal to
			 be used shall be in proportion to the size of the flag as follows:
Flag
Size Diameter of State Seal:
3' x 5'
19"
4' x 6'
25"
5' x 8'
31"
In all the other instances, the ratio of the seal diameter to
				the length of the flag shall be 1:3; and the ratio of the flag height to flag
				width shall be 1:1.6;
(3)
			 The following color references for textiles are by cable number in the Standard
			 Color Reference of America, Tenth Edition of The Color Association of the
			 United States, Inc., New York, New York
Flag Color
Cable Color (Textile)
Pantone Color (Process CMYK
							 Printing)
Flag Background
Irish Green 80210
PMS DS-268-1
State Seal Background
Oriental Blue 80176
PMS DS-226-3
State Seal (portrait, lettering, outer and inner
							 rings)
Black
PMS Process Black
State Seal Gold
Spanish Yellow 80068
PMS DS-5-4
Fringe (if any) Gold
Spanish Yellow 80068
PMS DS-5-4
George Washington's Face
Eggshell 80004
PMS DS-5-9
(4)
			 All textile colors shall be of colorfast washable dyes;
(5) The flag may be flown or displayed in its
			 entirety as described herein; the state seal shall not be expropriated from the
			 flag for any other use and such expropriation is regulated by the statutes
			 (chapter 43.04 RCW) and administrative rules (chapter 434-04 WAC) governing the
			 use of the Washington state seal.
Statutory Authority:
				  RCW
				  43.04.040 and
				  34.05.350. 05-15-018, §
				  434-04-017, filed 7/7/05, effective 8/7/05. Statutory Authority:
				  RCW
				   43.04.040(4). 89-20-031,
				  § 434-04-017, filed 9/29/89, effective
				  10/30/89.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-020 - General permitted uses

Current through Register Vol. 24-14, July 15, 2024
(1) Use
			 of the state seal shall be permitted without the written authorization of the
			 secretary in the following circumstances:
(a)
			 Use and display of the seal by state agencies and state elected officials in
			 connection with official state business. However, no state agency nor state
			 elected official other than the secretary shall have authority to permit a
			 contractor or other entity associated with a state agency or state elected
			 official to use the seal for commercial purposes;
(b) Use of the seal for illustrative purposes
			 by the news media for a publication or broadcast or for a characterization used
			 in a political cartoon;
(c) Use of
			 the seal on the state flag.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-030 - Permitted uses of the embossed seal

Current through Register Vol. 24-14, July 15, 2024
Use of the embossed seal shall be used only on, unless
				otherwise provided by statute:
(1)
			 Sample impressions of the seal provided by the office of the secretary of
			 state;
(2) Official documents which
			 are authorized and/or required by statute;
(3) Other historic, civic, commemorative or
			 educational uses, provided that the secretary's signature appears
			 thereon.
Statutory Authority:
				  RCW
				  43.04.040(4). 89-20-031,
				  § 434-04-030, filed 9/29/89, effective
				  10/30/89.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-040 - General prohibitions

Current through Register Vol. 24-14, July 15, 2024
The seal shall never be used:
(1) In any advertising or other promotion for
			 a business, organization, product, article or service, except as provided by
			 license;
(2) In a manner which, in
			 the judgement of the secretary, could mislead the public to believe that a
			 business, organization, product, article or service carries official state
			 sanction or state approval;
(3) In
			 a political campaign to assist or defeat a candidate;
(4) In a manner which is deceptively similar
			 in appearance to the seal;
(5) On
			 wearing apparel including, but not limited to, hats, shirts, sweaters, jackets,
			 shorts, sweatpants and socks, except:
(a) By
			 state agencies and state elected officials in connection with official state
			 business;
(b) As approved by the
			 secretary for civic purposes such as by organizations officially representing
			 the state.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-050 - Application process

Current through Register Vol. 24-14, July 15, 2024
(1) A person
			 requesting authorization for use of the seal shall supply the following
			 information to the secretary:
(a) A detailed
			 description of the item to be manufactured or displayed including:
(i) A description of the material with which
			 it will be made;
(ii) The manner in
			 which the seal is to be displayed on the item;
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-060 - Approval and denial of use - Applications

Current through Register Vol. 24-14, July 15, 2024
(1) In determining whether to grant
			 authorization for use of the seal, the secretary shall consider the information
			 provided by the applicant and shall apply the following standards:
(a) Whether the appearance of the seal on the
			 product could mislead the public to believe that the product carries official
			 state sanction or approval;
(b)
			 Whether the use of the seal would tend to mislead the public into believing
			 that a person, meeting, project or event carries official state sanction or
			 approval;
(c) Whether the dignity
			 of the seal will be compromised if approval is granted;
(d) Whether the use of the seal is prohibited
			 as otherwise stated in this chapter and in chapter 43.04 RCW.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-070 - Nonexclusive licensing agreement - Contents

Current through Register Vol. 24-14, July 15, 2024
A license agreement issued by authority of this chapter shall
				contain provisions including, but not limited to, the following:
(1) The agreement shall be
			 nonexclusive;
(2) Any unit
			 manufactured or sold during the term of the agreement shall be subject to a
			 royalty payment. No unit may be sold or manufactured except during the term of
			 the agreement;
(3) The term of the
			 agreement shall be a period of not more than one year, commencing on the day
			 the agreements is executed. At the time the agreement is executed, the
			 applicant shall choose as an ending date either:
(a) One year from the date the agreement is
			 executed; or
(b) The first day of
			 the applicant's next financial year following the date the agreement is
			 executed.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-075 - Renewal of licensing agreement

Current through Register Vol. 24-14, July 15, 2024
(1) An applicant may request to renew a
			 licensing agreement without regard to whether the agreement has or has not been
			 previously renewed. A request for renewal shall be in writing and shall be
			 postmarked or received by the secretary on or before the last day of the
			 agreement;
(2) A request for
			 renewal which is received as stipulated by this section shall cause the
			 agreement to be extended for a period of one year, provided that:
(a) The royalty is paid in full on or before
			 the due date; and
(b) No changes in
			 the use or the item occur.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-080 - Revocation of use

Current through Register Vol. 24-14, July 15, 2024
The secretary may revoke any approval if the secretary
				determines that false or inaccurate information was submitted in the
				application or that any laws, rules, regulations or conditions have been
				violated.
Statutory Authority:
				  RCW
				  43.04.040(4). 89-20-031,
				  § 434-04-080, filed 9/29/89, effective
				  10/30/89.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-04 - Use of the state seal › Section 434-04-090 - Uses exempt from application process

Current through Register Vol. 24-14, July 15, 2024
Uses of the seal which received written authorization from the
				secretary before September 1, 1989 shall continue to be authorized provided
				that:
(1) No changes in the use or in
			 the item occur. Any changes must be approved through the application process;
			 and
(2) The use is not
			 commercial.
Statutory Authority:
				  RCW
				  43.04.040(4). 89-20-031,
				  § 434-04-090, filed 9/29/89, effective
				  10/30/89.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12 - Trademarks › Section 434-12-005 - Trademark filing-Fees

Current through Register Vol. 24-14, July 15, 2024
(1)
			 Trademarks are filed with the corporations division of the secretary of state
			 and may be delivered in person, by mail, and when available, online.
(2) Filing and other fees for trademarks are
			 set forth in WAC
			 434-112-080 through
			 434-112-090.
(3) Photocopy fees for trademarks are per WAC
			 434-12A-100.
(4) Certified copies of trademarks are ten
			 dollars for each certification plus the photocopy fee.
Statutory Authority:
				  RCW
				   19.77.090,
				  19.77.115. 10-04-045, §
				  434-12-005, filed 1/28/10, effective 2/28/10. Statutory Authority:
				  RCW
				   23B.01.200(2),
				  24.03.007, [24.03.]008,25.15.007, 19.09.020(15), [19.09].315, 19.77.115, and43.07.170 . 04-04-018, §
				  434-12-005, filed 1/23/04, effective
				  2/23/04.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12 - Trademarks › Section 434-12-025 - Document and specimen standards for trademark filing

Current through Register Vol. 24-14, July 15, 2024
(1) Specimens submitted in support of a
			 trademark filing must:
(a) Be of sufficient
			 quality, size and clarity to allow the division to create and maintain an
			 accurate digital image of the specimen; and
(b) Demonstrate that the trademark is in use
			 in commerce; preliminary design artwork is not acceptable.
(c) Be in pdf (portable document format), if
			 filing online.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-010 - Authority and purpose

Current through Register Vol. 24-14, July 15, 2024
(1)RCW
			  42.56.070(1) requires each
			 agency to make available for inspection and copying nonexempt "public records"
			 in accordance with published rules. The act defines "public record" to include
			 any "writing containing information relating to the conduct of government or
			 the performance of any governmental or proprietary function prepared, owned,
			 used, or retained" by the agency.
			 RCW
			  42.56.070(2) requires each
			 agency to set forth "for informational purposes" every law, in addition to the
			 Public Records Act, that exempts or prohibits the disclosure of public records
			 held by that agency.
(2) The
			 purpose of these rules is to establish the procedures the office of the
			 secretary of state will follow in order to provide full access to public
			 records. These rules provide information to persons wishing to request access
			 to public records of the office of the secretary of state and establish
			 processes for both requestors and secretary of state staff that are designed to
			 best assist members of the public in obtaining such access.
(3) The purpose of the act is to provide the
			 public full access to information concerning the conduct of government, mindful
			 of individuals' privacy rights and the desirability of the efficient
			 administration of government. The act and these rules will be interpreted in
			 favor of disclosure. In carrying out its responsibilities under the act, the
			 office of the secretary of state will be guided by the provisions of the act
			 describing its purposes and interpretation.
Statutory Authority:
				  RCW
				  42.56.040. 09-04-026, § 434-12A-010,
				  filed 1/28/09, effective 2/28/09; Order 74-2, § 434-12A-010, filed
				  2/19/74.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-030 - Description of the organization of the office of the secretary of state

Current through Register Vol. 24-14, July 15, 2024
(1) The secretary
			 of state's general duties are set forth in chapter 43.07 RCW, and relate
			 generally to elections, the formation and maintenance of business
			 organizations, charitable solicitations, charitable trusts, registration of
			 domestic partnerships, archives and records management, the state library, the
			 productivity board, the address confidentiality program, legacy Washington, and
			 the combined fund drive. Additional functions include regulating the use of the
			 state seal, filing or attesting to official acts of the legislature or
			 governor, certifying to the legislature all matters legally required to be
			 certified, issues apostilles, and other actions required or authorized by law.
			 In addition to these constitutional and statutory duties, the secretary of
			 state is frequently called upon to represent the state of Washington in
			 international trade and cultural missions, and to greet and confer with
			 dignitaries and delegations visiting the state of Washington from other
			 countries.
(2) The functions of the
			 secretary of state are performed through the following divisions and programs:
(a) The elections division, through which the
			 secretary acts as the state's chief election officer;
(b) The corporations division, through which
			 the secretary accepts filings as provided by law related to profit and
			 nonprofit corporations and other forms of business organization, accepts
			 registrations pursuant to the Charitable Solicitations Act and the Charitable
			 Trust Act, accepts filings and issues licenses related to digital signatures,
			 accepts registrations of domestic partnerships, and issues apostilles and
			 trademarks;
(c) The archives and
			 records management division, through which the secretary provides services as
			 required by law related to archives and records management;
(d) The Washington state library, providing
			 library services to the public and state government and related
			 services;
(e) The special programs
			 division, which includes:
(i) The productivity
			 board, which the secretary chairs and whose staff provides organizational
			 support and which provides awards and incentives related to state employee
			 brainstorm and teamwork incentive programs;
(ii) The address confidentiality program, for
			 victims of domestic violence, sexual assault and stalking;
(iii) Legacy Washington, which conducts,
			 publishes and preserves oral histories of significant figures in Washington
			 history; and
(iv) The combined fund
			 drive, Washington state's workplace giving program for active and retired
			 public employees.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-040 - Public records available

Current through Register Vol. 24-14, July 15, 2024
All public records of the office are deemed to be available for
				public inspection and copying pursuant to these rules and applicable state law,
				as follows:
(1)
Hours for
			 inspection of records.
Public records are available for inspection and
			 copying during normal business hours of the office of the secretary of state,
			 Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding legal holidays.
			 Records must be inspected at the office of the secretary of state. An
			 appointment may be required.
(2)
Records index.
An index of public records is available for use by
			 members of the public, consisting of those records retention schedules
			 applicable to the office of the secretary of state.
(3)
Organization of records.
The
			 office of the secretary of state will maintain its records in a reasonably
			 organized manner. The office will take reasonable actions to protect records
			 from damage and disorganization. A requestor shall not take original records
			 from the office. A variety of records are available on the secretary of state
			 web site at
www.secstate.wa.gov
.
			 Requestors are encouraged to view the documents available on the web site prior
			 to submitting a records request.
(4)
Making a request for public
			 records.
(a) Any person wishing to
			 inspect or obtain copies of public records of the office of the secretary of
			 state should make the request in writing by letter, fax, or e-mail addressed to
			 the public records officer and including the following information:
Name of requestor;
Address of requestor;
Other contact information, including telephone number and any
				e-mail address;
Identification of the public records adequate for the public
				records officer or designee to locate the records; and
The date of the request.
(b) If the requestor wishes to have copies of
			 the records made instead of simply inspecting them, he or she should so
			 indicate and make arrangements to pay for copies of the records or a deposit.
			 Copies will be made by secretary of state staff unless other arrangements are
			 agreed upon. Costs for copying are specified in WAC
			 434-12A-100.
(c) The public records officer or designee
			 may accept requests for public records that contain the above information by
			 telephone or in person. If the public records officer or designee accepts such
			 a request, he or she will confirm receipt of the information and the substance
			 of the request in writing. The office will presume that the request is fully
			 and accurately described in this confirmation unless the requestor promptly
			 indicates otherwise in writing.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-045 - Processing of public records requests-General

Current through Register Vol. 24-14, July 15, 2024
(1)
Providing "fullest
			 assistance."
The office of the secretary of state is charged by statute
			 with adopting rules which provide for how it will "provide full access to
			 public records," "protect records from damage or disorganization," "prevent
			 excessive interference with other essential functions of the agency," provide
			 "fullest assistance" to requestors, and provide the "most timely possible
			 action" on public records requests. The public records officer or designee will
			 process requests in the order allowing the most requests to be processed in the
			 most efficient manner.
(2)
Acknowledging receipt of request.
Within five business days of
			 receipt of the request, the public records officer will do one or more of the
			 following:
(a) Make the records available for
			 inspection or copying;
(b) Provide
			 copies of the records, either in hard copy or electronically, upon payment of
			 any applicable fees by the requestor; or
(c) Provide a reasonable estimate of when
			 records will be available; or
(d)
			 If the request is unclear or does not sufficiently identify the requested
			 records, request clarification from the requestor. Such clarification may be
			 requested and provided by telephone. The public records officer or designee may
			 revise the estimate of when records will be available; or
(e) Deny the request.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-055 - Processing of public records requests - Electronic records

Current through Register Vol. 24-14, July 15, 2024
(1)
Requesting electronic records.
The process for requesting
			 electronic public records is the same as for requesting paper public
			 records.
(2)
Providing
			 electronic records.
When a requestor requests records in an electronic
			 format, the public records officer will provide the nonexempt records or
			 portions of such records that are reasonably locatable in an electronic format
			 that is used by the agency and is generally commercially available, or in a
			 format that is reasonably translatable from the format in which the agency
			 keeps the record. Costs for providing electronic records are governed by WAC
			 434-12A-100.
(3)
Customized access to data
			 bases.
With the consent of the requestor, the agency may provide
			 customized access under RCW  43.105.280 if the record is not reasonably
			 locatable or not reasonably translatable into the format requested. The office
			 of the secretary of state may charge a fee consistent with RCW  43.105.280 for
			 such customized access.
Statutory Authority:
				  RCW
				  42.56.040. 09-04-026, § 434-12A-055,
				  filed 1/28/09, effective 2/28/09.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-100 - Calculation of actual costs of producing copies of public records declared to be unduly burdensome-Adoption of statutory fee schedule

Current through Register Vol. 24-14, July 15, 2024
(1) Pursuant to
			 RCW
			  42.56.120(2), as amended by
			 section 3, chapter 304, Laws of 2017, the office of the secretary of state
			 declares for the following reasons that it would be unduly burdensome for it to
			 calculate the actual costs it charges for providing copies of public records:
			 Funds were not allocated for performing a study and calculations; staff
			 resources are insufficient to perform a study and to calculate such actual
			 costs; and a study would interfere with and disrupt other essential
			 functions.
(2) The office of the
			 secretary of state may charge fees for production of copies of public records
			 consistent with the fee schedule established in
			 RCW
			  42.56.120, as amended by section 3, chapter
			 304, Laws of 2017.
(3) The
			 Washington state archives research fees covered by WAC
			 434-690-080 are determined by
			 archives according to its terms. The corporation fees are per WAC
			 434-112-085.
(4) Before beginning to make the copies, the
			 public records officer or designee may require a deposit of up to ten percent
			 of the estimated costs of copying all the records selected by the requestor.
			 The public records officer or designee may also require the payment of the
			 remainder of the copying costs before providing all the records, or the payment
			 of the costs of copying an installment before providing that installment. The
			 office of the secretary of state will not charge sales tax when it makes copies
			 of public records.
(5)
Costs
			 of mailing.
The office of the secretary of state may also charge actual
			 costs of mailing, including the cost of the shipping container.
(6)
Payment.
Payment may be made
			 by cash, check, or money order to the office of the secretary of state, or by
			 those credit or debit cards accepted by the office.
(7) The public records officer or designee
			 has discretion to waive the applicable fees when the total cost for copying and
			 mailing all responsive records is less than five dollars.
Statutory Authority:
				  RCW
				   42.56.040. 09-04-026, § 434-12A-100,
				  filed 1/28/09, effective 2/28/09; Order 74-2, § 434-12A-100, filed
				  2/19/74.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-12A - Public records and rules of procedure › Section 434-12A-110 - Exemptions

Current through Register Vol. 24-14, July 15, 2024
(1) The Public
			 Records Act provides that a number of document types are exempt from public
			 inspection and copying. In addition, documents are exempt from disclosure if
			 any "other statute" exempts or prohibits disclosure. Requestors should be aware
			 of the following exemptions, outside the Public Records Act, that restrict the
			 availability of some documents held by the office of the secretary of state for
			 inspection and copying:
RCW  5.60.060(2)
				 (attorney-client privilege, together with attorney work product
				privilege).
RCW  5.60.060(5)
				 (communications to a public officer in official confidence).
RCW  5.60.070 (communications
				between a mediator and a party to mediation).
RCW  19.34.240 (digital
				signatures).
RCW  19.34.420 (digital
				signatures).
RCW  29A.08.710 through
				29A.08.775 (voter registration
				records).
RCW  29A.32.100 (arguments and
				statements for voters pamphlet).
RCW  29A.60.110 (sealing of ballot
				containers).
RCW  40.14.030 (exempt records
				accessioned into state archives).
RCW  40.24.070 (address
				confidentiality program).
RCW  43.07.100 (records of entities
				supplying information to the bureau of statistics).
5 U.S.C. §
									552(a)  (the federal Privacy Act).
The foregoing list is for informational purposes only and
				failure to list an exemption shall not affect the efficacy of any exemption.
				The secretary of state reserves the right to determine that a public record is
				exempt under the provisions of state law.
(2) The office of the secretary of state is
			 prohibited by statute from disclosing lists of individuals for commercial
			 purposes.
Statutory Authority:
				  RCW
				   42.56.040. 09-04-026, § 434-12A-110,
				  filed 1/28/09, effective 2/28/09; Order 74-2, § 434-12A-110, filed
				  2/19/74.