Wyoming Administrative Code › Agency 048 - Health, Department of › Sub-Agency 0032 - Information Practices › Chapter 1 - INFORMATION PRACTICES › Section 1-3 - Definitions

Current through July 13, 2024
The following definitions shall apply in the interpretation
				  and enforcement of these rules. Where the context in which words are used in
				  these rules indicates that such is the intent, words in the singular number
				  shall include the plural and vice versa. Throughout these rules, gender
				  pronouns are used interchangeably, except where the context dictates otherwise.
				  The drafters have attempted to utilize each gender pronoun in equal numbers, in
				  random distribution. Words in each gender shall include individuals of the
				  other gender.
(a) "Access." The
				ability to view and/or obtain copies of personal information held by the
				Department, as the records custodian.
(b) "Agency." Any bureau, board, commission,
				committee, or sub-agency of the state, county, municipality, or other political
				subdivision which is created by or pursuant to the Wyoming Constitution,
				statute, or ordinance, other than the state legislature and the
				judiciary.
(c) "Confidential." The
				status of personal information according to federal regulations, state
				statutes, executive order, or agency regulations that connotes some commitment
				to withhold from authorized users information obtained from an individual or
				institution.
(d) "Department."
				Shall refer to the Department of Health and/or its component
				divisions.
(e) "Disclosure." To
				permit access to, or the release, transfer, or other communication of
				confidential information contained in Department records to any party, by oral,
				written, electronic or any other means.
(f) "File." Any aggregation of individual
				records gathered for a particular purpose and organized or indexed as a unit.
				Information pertaining to an individual recorded and retained by the
				agency.
(g) "Information." Any
				communication or representation of knowledge such as facts, data, or opinions
				in any medium or form, including textual, numerical, graphic, cartographic,
				narrative, or audiovisual forms.
(h) "Personal Information." All information
				that describes anything about an individual, such as records of financial
				transactions, medical treatments, or other services; any information that is or
				can be retrieved from a record or record-keeping system by reference to the
				name, number, or some other identifying feature associated with the individual
				to whom the information pertains.
(i) "Personnel Record" includes, but is not
				limited to, hiring records, basic employee information, payroll records, tax
				records, employment actions, general benefits information and any other
				relevant documents that can legally be used to make employment-related
				decisions.
(j) "Record." Any
				grouping of information about an individual that is maintained by the
				Department in a file that contains a name or identifying number or symbol
				assigned to the individual used to make a decision about the rights, character,
				opportunities, benefits, or liabilities of the individual to whom the record
				pertains.
(k) "Right to Privacy."
				An individual's right to decide what information about themselves may be shared
				with others.
(l) "Right to Request
				Restriction of Use and Disclosure." The right of an individual to request that
				their personal information not be divulged or used by others.
(m) "Routine Use." The use of a record for
				the purpose for which it was collected according to statutory authority or
				agency regulation.
(n) "Subject."
				An individual or legal entity about whom personal information is maintained in
				an information system.