Washington Administrative Code › Title 247 - Health Care Facilities Authority › Chapter 247-12 - Public records › Section 247-12-075 - Costs of providing copies of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Inspection.
There is no fee for inspecting public records,
			 including inspecting records on the Washington health care facilities authority
			 (authority) website.
(2)
Statutory default costs.
The authority is not calculating actual
			 costs for copying its records because to do so would be unduly burdensome for
			 the following reasons: The authority does not have the resources to conduct a
			 study to determine actual copying costs for all its records; to conduct such a
			 study would interfere with other essential agency functions; and, through the
			 legislative process, the public and requestors have commented on and been
			 informed of authorized fees and costs provided in the Public Records Act
			 including RCW  42.56.120 and other laws.
			 Therefore, in order to implement a fee schedule consistent with the Public
			 Records Act, it is more cost efficient, expeditious and in the public interest
			 for the authority to adopt the state legislature's approved fees and costs for
			 most of the authority records, as authorized in
			 RCW
			  42.56.120 and as published in the agency's
			 fee schedule.
(3)
Fee
			 schedule.
The fee schedule is attached hereto; available at 410 11th
			 Avenue S.E., Suite 201, Olympia, Washington 98501 and online at
http://www.whcfa.wa.gov
.
Washington Health Care
							 Facilities Authority Public Records Fee Schedule Per the State of Washington's
							 Public Records Act,
							 RCW
							  42.56.120
Type of
							 Record
Fee
Photocopy of standard sized (8 1/2 x 11) paper
							 records, or printed paper copies of electronic records.
15 cents per page (each side is one page)
Digital storage media or devices; any container or
							 envelope used to mail copies; postage or delivery charges.
Actual cost
Nonstandard (oversized copies, photographs,
							 etc.)
Actual cost
Records for which other costs are authorized pursuant
							 to laws outside chapter 42.56 RCW.
							 RCW
							  42.56.130.
Cost varies. per other statutes
Records sent to an outside vendor due to their
							 unusual size or format, or other factors making copying by office unfeasible.
							 Mailing/delivery and container costs also apply.
Actual cost
Data compilations prepared or accessed as a
							 customized service. Cost is in addition to above fees for copies, including
							 mailing/delivery and container costs.
							 RCW
							  42.56.120(3).
Actual cost
Electronic transmittal of files
5 cents for every four files
Electronic transmittal of records
10 cents per gigabyte
Scanned paper records
10 cents per page (each image is one
							 page)
Records on authority website
No charge
Records inspected in authority
							 offices
No charge
Any other record not described above
Actual cost
Guidelines for Waiving Fees and Arranging for
							 Payment of Public Records
The authority fee schedule applies to all public
							 records made under chapter 42.56 RCW.
Fees are automatically waived when the total response
							 is less than $50.
The public records officer will produce an invoice
							 and a deadline for payment.
Payment may be made by check or money order payable
							 to the Washington health care facilities authority.
The authority has no ability to accept credit or
							 debit card payments.
(4)
Processing payments.
Before beginning to make the copies or
			 processing a customized service, the public records officer or designee may
			 require a deposit of up to 10 percent of the estimated costs of copying all the
			 records selected by the requestor. The public records officer or designee may
			 also require the payment of the remainder of the copying costs before providing
			 all the records, or the payment of the costs of copying an installment before
			 providing that installment. The authority will not charge sales tax when it
			 makes copies of public records.
(5)
Costs of mailing.
The authority may also charge actual costs of
			 mailing, including the cost of the shipping container.
(6)
Payment.
Payment may be made
			 by check or money order to the authority.
(7)
Fee waivers.
(a) It is within the discretion of the public
			 records officer to waive copying fees when:
(i) All of the records responsive to an
			 entire request are paper copies only and the total cost of the entire request
			 is less than $50; or
(ii) All of the
			 records responsive to an entire request are electronic and can be provided in a
			 single email with attachments; or
(iii) The records responsive to an entire
			 request are a combination of paper copies and digital
			 copies.