West Virginia Code of State Rules › Agency 47 - Water Resources, Division Of Water And Waste Management › Title 47 - LEGISLATIVE RULE DEPARTMENT OF ENVIRONMENTAL PROTECTION DIVISION OF WATER RESOURCES › Series 47-31 - State Water Pollution Control Revolving Fund › Appendix A

Current through Register Vol. XLI, No. 28, July 12, 2024
REQUIRED CONTENTS OF A FACILITIES PLAN
A facilities plan shall be prepared for inclusion with each
				  application for SRF loan assistance. The format of a facilities plan shall
				  follow this outline:
I. Introduction
II. Current Situation
III. Future Situation
IV. Alternatives
V. Plan Selection and Public Participation
VI. Environmental Information
VII. Project Summary
VIII. Appendices
I. Introduction.
A brief review of the project including a description of the
				  planning area, the implementing authority, and the project history shall be
				  provided in this section of the plan.
II. Current Situation.
A. Information related to current wastewater disposal
				  practices (e.g., septic tanks, direct discharges, public sewers) and the names
				  of all streams currently receiving effluent shall be provided in this section
				  of the plan.
B. Population and probable customer counts, with
				  nonresidential customers shown as equivalent dwelling units (EDUs), and the
				  source of this data shall be included in this section of the plan. The data
				  should also include water sales to sewer customers in gallons per day.
C. A complete infiltration/inflow (I/I) analysis for existing
				  collection systems shall at the Secretary's_discretion be included in this
				  section of the plan. This analysis shall be obtained through a physical
				  inspection of the system, flow monitoring of major subsystems, and smoke
				  testing. A summary of analysis findings shall show domestic waste production,
				  average and peak infiltration rates, and inflow rates for each subsystem as
				  well as for the system as a whole.
D. A complete sewer map, a calculation of the percentage of
				  homes not currently sewered, a potential/certified health hazards
				  certification, an excessive/nonexcessive infiltration/inflow determination, and
				  any recommendations for project work resulting from the I/I analysis may be
				  provided in this section of the plan.
E. A complete description of existing wastewater treatment
				  facilities, including layout maps and schematic diagrams, shall be provided in
				  this section of the plan. This description of existing facilities shall include
				  the physical condition, capacities, maintenance data, and other pertinent
				  information for each component of the facility.
F. A discussion of whether the collection system is combined
				  or separate and the receiving stream of each outfall shall be provided in this
				  section of the plan. If the system is combined, include a discussion of how the
				  project complies with the long-term control plan (LTCP).
G. Existing NPDES permit requirements, new waste load
				  allocation (WLA), or both shall be provided in this section of the plan.
H. Other documentation of need, including septic tank failure
				  rates and West Virginia Bureau for Public Health reports, shall be included in
				  this section of the plan.
I. The name of each stream receiving effluent and its the
				  effluent limitations for each discharge in the planning area, stream
				  designation, (as defined in 47 CSR2), and major river basin shall be included
				  in this section of the plan. Also include a discussion of whether each stream
				  impacted is on the CWA §303(d) list and if a total maximum daily load
				  (TMDL) has been completed.
III. Future Situation.
A. Population projections, including historic growth rates
				  for the project area and any other supporting arguments for the growth rate
				  selected, shall be provided in this section of the plan. Population figures
				  shall be translated into a customer count. Commercial/industrial flows shall be
				  converted to equivalent dwelling units (EDUs) and then included in the customer
				  count.
B. Waste flow projections, including the domestic water
				  consumption of customers not currently connected to collection systems, shall
				  be provided in this section of the plan. Both average flow and peak daily flow
				  shall be included in these projections.
C. A waste load allocation for the selected discharge
				  alternative and any NPDES permit requirements shall be included in this section
				  of the plan.
IV. Alternatives.
A. Alternatives for the type of treatment, type of collection
				  system, and location of the treatment works shall be evaluated in this section
				  of the plan. Unless otherwise allowed by the Secretary, this evaluation shall
				  include both a present-worth cost analysis and a discussion of other,
				  nonmonetary factors (e.g., maintenance requirements, flexibility, public
				  acceptance) for each alternative. The no-action alternative shall also be
				  discussed in this evaluation.
Note: In general, only the most cost-effective alternative
				  will be considered for SRF loan assistance in accordance with CWA Section 218.
				  Furthermore, SRF loan assistance will normally be limited to projects proposing
				  secondary treatment, advanced treatment, new interceptors and appurtenances, or
				  the correction of infiltration/inflow problems; however, up to twenty percent
				  (20%) of the state's annual allotment of SRF funds can be used to fund other
				  projects within the definition of treatment works contained in CWA Section 212
				  and for certain nonpoint source control and groundwater protection purposes, as
				  defined in CWA Section 319.
1. In the evaluation of treatment alternatives, a complete
				  cost-effectiveness analysis shall be made of at least two alternatives that
				  will comply with the discharge limits in the wasteload allocation (WLA). The
				  evaluation of other processes may be required by the Secretary on a
				  case-by-case basis. A separate subsection of this evaluation shall be devoted
				  to sludge processing and its final disposal.
2. In the evaluation of collection system alternatives, the
				  utilization of existing systems as well as new gravity, and
				  grinder-pump/pressure, sewers shall be discussed. Maps of the selected
				  alternative collection system, drawn on a scale of one inch equal to five
				  hundred feet (1" = 500'), shall be included in this evaluation; these maps
				  shall also identify existing and projected customers. The evaluation of other
				  alternatives may be required by the Secretary on a case-by-case basis.
3. In the evaluation of alternative locations for the
				  proposed treatment works, special consideration shall be given to the
				  aesthetics and costs associated with each alternative site. A map of each
				  alternative site, drawn on a scale of one inch equal to one hundred feet (1" =
				  100') and showing the 25-year and 100-year flood elevations, shall be included
				  in this evaluation.
Note: The treatment works shall remain accessible during a
				  25-year flood and be completely protected from damage during a 100-year flood.
				  Sites not meeting these criteria shall be eliminated from consideration. Sites
				  that cannot conform with the buffer zone distances outlined in Table E of
				  Appendix B of this rule shall also be eliminated from consideration.
V. Plan Selection and Public Participation.
A brief discussion of the factors influencing the choice of
				  the selected alternatives shall be provided in this section of the plan. The
				  minutes of public meetings held to discuss the proposed project and a ranking
				  of the various alternatives shall also be included in this section of the
				  plan.
VI. Environmental Information.
An assessment of the impacts of the proposed project upon
				  archaeological and historical sites, endangered species, farmland, wetlands,
				  and 25-year and 100-year flood elevations shall be provided in this section of
				  the plan. A list of contacts for each Federal or State agency that requires
				  consultation on these topics shall be obtained from the Secretary. Unavoidable
				  adverse impacts of the project, and the measures that will be taken to mitigate
				  or minimize those impacts, shall be addressed in this assessment. Other
				  potential impacts to the project area, such as substantially increased
				  development that will result due to the project, shall be also discussed in
				  this section of the plan.
VII. Project Summary.
A summary of the proposed project, including detailed
				  descriptions of all project facilities, systems, and appurtenances (e.g., the
				  length and size of pipes, pumping station capacities) shall be provided in this
				  section of the plan.
VIII. Appendices.
A. A project cost summary appendix shall be included in the
				  facilities plan to detail:
1. Preliminary cost estimates for treatment works and
				  collection system construction, ten percent (10%) contingency reserve, basic
				  engineering design and construction, special engineering services, resident
				  inspection, administrative and legal services, land acquisitions, financing,
				  and SRF loan assistance required.
2. Projected annual costs for operation and maintenance,
				  personnel, utilities, supplies, administration, billing and collection, outside
				  services, and capital improvements.
3. Existing debt information including debt costs for the
				  proposed project, loan conditions (specify funding agency), term of loan in
				  years, interest payments, capital recovery factor, coverage, debt service per
				  year, and total annual costs.
4. User charge information including the cost per one
				  thousand (1,000) gallons (uniform rate), the minimum bill at two thousand
				  (2,000) gallons per month, and the typical bill at four thousand (4,000)
				  gallons per month.
B. A project schedule appendix shall be included in the
				  facilities plan to detail the anticipated dates of:
1. Approval of facilities plan;
2. Initiation of project design work;
3. Submission of project plans and specifications;
4. Approval of project plans and specifications;
5. Submission of Certificate of Public Convenience and
				  Necessity to the Public Service Commission of West Virginia for
				  approval;
6. Advertisement for bids;
7. Receipt of bids;
8. Loan application acceptance;
9. Loan receipt;
10. Awarding of contracts;
11. Commencement of project construction; and
12. Completion of project construction.
C. A project documents appendix shall be included in the
				  facilities plan to provide copies of:
1. A resolution of acceptance if needed from the
				  applicant;
2. All governmental agreements;
3. A copy of the current NPDES permit or waste load
				  allocation or both;
4. A statement of availability of proposed wastewater
				  treatment works site; and
5. All other pertinent correspondence and
				  documents.