West Virginia Code of State Rules › Agency 14 - Optometry › Title 14 - LEGISLATIVE RULE WEST VIRGINIA BOARD OF OPTOMETRY › Series 14-07 - Administration And Board Meetings › Section 14-7-3 - Meetings of the Board

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. The Board
				shall hold a regular meeting at least once a year at which time an examination
				of applicants for license shall be given. This meeting will be held on the
				second Sunday, Monday and Tuesday of July, unless otherwise directed by the
				president, but Tuesday is to be applicable when the president of the Board
				deems it advisable for purpose of further business session or the secretary for
				purpose of further examination of applicants taking the Board examinations or
				by majority vote of the members of the Board.
3.2. Special meetings of the Board shall be
				held upon request of a majority of the members of the Board or upon the call of
				the secretary as directed by the president. The meetings may be held in person
				or by teleconference. A minimum of five (5) days notice of such meeting shall
				be given in writing setting forth the time and place of such meeting.
3.3. Quorums - Before any action can be taken
				on any matter properly before the Board, at least a majority of the current
				members must be in attendance at the place and time set for the meeting of the
				Board. A majority vote of the members in attendance is required before any
				motion is passed.
3.4. Whenever
				there are matters requiring action by the Board in the interim between
				meetings, the president may submit such matters to all members of the Board by
				mail and, if a vote is required, members may cast their votes by mail,
				facsimile, or e-mail ballots and such votes shall be recorded and shall have
				the same force and effect as if cast in a regular or special meeting. The
				president shall have authority to submit matters to the Board by mail,
				facsimile, or e-mail at any time, at his discretion, and shall do so upon the
				written request of one or more members of the Board.
3.5. The following procedure will be followed
				to permit guests to address the Board at meetings:
(a) all guests will sign the guest sign-in
				sheet; if there are written materials for the Board members, the guests will
				leave them on the sign-in table; guests will not distribute materials to Board
				members;
(b) at the time designated
				for speakers to address the Board, guests will be called upon to speak one at a
				time using the guest sign-in sheet;
(c) each guest will be allotted five minutes
				to speak; a member of the Board may move that additional time be allotted to a
				guest up to a maximum of an additional ten minutes; if the motion is approved
				by a majority of the Board, the speaker may proceed for the period of time
				described in the motion;
(d)
				questions may be asked by any Board member of any guest speaker; the speaker
				will be recognized for a response;
(e) the Board will not enter into a
				discussion or debate with any guest speaker;
(f) the Board President will take the
				matter(s) presented under advisement, and if appropriate, refer the matter to
				the Executive Committee for review;
(g) if any guest disrupts the meeting so that
				orderly conduct of the meeting is compromised, the Board President will ask
				that the guest be removed from the room;
(h) if any guest continues to interrupt the
				orderly conduct of the meeting, the Board President will advise the guest that
				he/she may be arrested for committing a misdemeanor crime with a possible
				penalty of a $100 fine an/or imprisonment in the county jail of up to six
				months as listed in the W. Va. Code §
										61-6-19,
				Willful disruption of governmental processes;
(i) if the guest persists in his/her
				disruptive behavior, the Board President shall ask that the guest be arrested
				for violating the W. Va. Code §
										61-6-19,
				Willful disruption of governmental processes.