Washington Administrative Code › Title 174 - Evergreen State College, The › Chapter 174-280 - Family Educational Rights and Privacy Act of 1974 › Section 174-280-030 - Release of personally identifiable records

Current through Register Vol. 24-14, July 15, 2024
(1) The college shall not permit access to or
			 the release of education records or personally identifiable information
			 contained therein, other than "directory information," without the written
			 consent of the student, to any party other than the following:
(a) Evergreen staff, faculty, and student
			 employees when the information is specifically required for a legitimate
			 educational interest within the performance of their assigned responsibilities
			 to the college, with the understanding that its use will be strictly limited to
			 the performance of those assigned responsibilities;
(b) Federal and state officials requiring
			 access to educational records in connection with the audit and evaluation of a
			 federally- or state-supported education program or in connection with the
			 enforcement of the federal or state legal requirements which relate to such
			 programs. In such cases the information required shall be protected by the
			 federal or state official in a manner which will not permit the personal
			 identification of students to other than those officials, and such personally
			 identifiable data shall be destroyed when no longer needed for such audit,
			 evaluation or enforcement of legal requirements;
(c) Agencies or organizations requesting
			 information specifically required as a part of a student's application for, or
			 receipt of, financial aid, with the understanding that its use will be strictly
			 limited to that purpose;
(d)
			 Organizations conducting studies for or on behalf of the college for purposes
			 of developing, validating or administering predictive tests, administering
			 student aid programs, and improving instruction, if such studies are conducted
			 in such a manner as will not permit the personal identification of students by
			 persons other than representatives of such organizations, and such information
			 will be destroyed when no longer needed for the purpose for which it was
			 provided;
(e) Accrediting
			 organizations in order to carry out their accrediting functions, if such
			 studies are conducted in such a manner as will not permit the personal
			 identification of students by persons other than representatives of such
			 organizations, and such information will be destroyed when no longer needed for
			 the purpose for which it was provided;
(f) Any person or entity designated by
			 judicial order or lawfully issued subpoena, upon condition that the student is
			 notified of all such orders or subpoenas in advance of compliance therewith.
			 Any college individual(s) or office(s) receiving a subpoena or judicial order
			 for educational records should also immediately notify the assistant attorney
			 general assigned to Evergreen;
(g)
			 A collection agency under contract to Evergreen when necessary to collect past
			 due accounts the student owes to Evergreen upon the condition that the student
			 is forwarded a notice at least ten days in advance of the date the account is
			 transferred;
(h) Results of campus
			 disciplinary action(s) involving a crime of violence and/or sex offense(s) will
			 be disclosed to the accuser upon request. Results will be disclosed only after
			 a finding has been made and appeal options have been exhausted under The
			 Evergreen State College's student conduct code.