West Virginia Code of State Rules › Agency 173 - Library Commission › Title 173 - LEGISLATIVE RULE LIBRARY COMMISSION › Series 173-02 - Library Facilities Improvement Fund › Section 173-2-3 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. ADA.
				Americans with Disabilities Act of 1990,  42 U.S.C. §
										12101
et
				seq.
3.2. Alteration.
				Project addressing changing use of space.
3.3. Applicant. The governing board of a
				Public Library established in accordance with West Virginia Code §
									10-1-2
				and eligible to receive state aid to public libraries.
3.4. Application. The form, and any
				attachments, that a Public Library is required to file in order to apply for a
				grant or loan.
3.5. Application
				round. The period during which grant application materials are made available
				to prospective applicants, grant applications are submitted, grant applications
				are reviewed, provisional award requirements are fulfilled, and grants are
				awarded, and projects placed on the waiting list.
3.6. Capital project. The construction or
				renovation of a fixed asset, including buildings, fixed equipment and
				infrastructure.
3.7. Catastrophic
				loss. An emergency created when an existing Public Library is rendered
				permanently unusable. Loss cannot be the result of deferred maintenance or
				negligence.
3.8. Construction. New
				construction, alteration, renovation, rehabilitation, or other activity that is
				intended to result in a significant increase in the internal usable space of a
				Public Library.
3.9. Deferred
				maintenance. Repair, maintenance, and renewal of capital facilities which
				should be part of normal maintenance management, but which have been postponed
				to a future budget cycle or until funds become available.
3.10. Demolition. The actor process of
				tearing down or razing an existing structure or portions of the structure so
				that the site may be used for an approved Public Library project.
3.11. Design. Plans prepared by an
				engineering or architectural firm for the design or modification of a facility.
				Designs must include, but are not limited to: drawings, specifications, and
				other necessary project design documentation.
3.12. Development plan. A planning document
				that includes a Public Library's mission statement, needs statement, multi-year
				goals and objectives, an annual action plan with measurable objectives, a brief
				description of the planning methodology, and an indication that it has been
				approved by the Public Library's governing board.
3.13. Emergency. A situation involving life
				safety issues, issues that would result in extensive damage to a facility if
				not addressed immediately, any unforeseen opportunity to use external funds, or
				any other situation the Library Commission determines should warrant special
				consideration of a request.
3.14.
				Energy savings. Decreasing the amount of electricity, gas, or other forms of
				energy used to operate a library while maintaining or increasing the quality of
				the service.
3.15. Financial
				feasibility. The ability of a Public Library to achieve sufficient income,
				credit, and cash flow to financially sustain a project over the long
				term.
3.16. Governing board. The
				board created pursuant to West Virginia Code § XX that governs a Public
				Library.
3.17. Governing authority.
				Local government entity authorized to establish public libraries
(e.g.,
County Commission, County Board of Education, or
				Municipality).
3.18. Library
				Commission. The state agency known as the West Virginia Library
				Commission.
3.19. Life safety. A
				condition in a Public Library or on Public Library property that, if not
				corrected immediately, would jeopardize the safety and property of the staff
				and the visiting public.
3.20.
				Maintenance. The act or process of maintaining and repairing a Public Library
				Facility to keep it in appropriate operating condition.
3.21. New construction. The creation of a new
				facility or of an addition to an existing facility.
3.22. Public Library. A library established
				in accordance with West Virginia Code §
									10-1-1 et. seq.; includes branch
				libraries administered by a paid librarian, under direction of a head librarian
				of a main library, and open to the public with a posted schedule.
3.23. Public Library facility. A building or
				other structure utilized as a Public Library, or the portion of a shared
				facility utilized as a Public Library.
3.24. Renovation. Work required to restore
				and modernize most of a Public Library Facility in order that the facility may
				be effectively utilized for its designated functional purpose and comply with
				current building code requirements. Such projects consist of work of such scope
				that, if not completed, the present facility would require complete building
				replacement. A renovation project must provide a Public Library Facility
				substantially equivalent to that of a new facility and must consist
				substantially of work other than deferred maintenance.
3.25. Service population. The number of
				people in the geographic area for which a Public Library has been established
				as determined by the Library Commission.
3.26. Shared facility. A building or other
				structure incorporating a Public Library and one or more compatible partners
				independent of the Public Library and housed within one building. Some parts of
				the building may be shared, such as meeting rooms and common areas.
3.27. Waiting list. A list, created by the
				Library Commission, of capital projects approved for funding but awaiting the
				availability of funds.