Washington Administrative Code › Title 132M - Lower Columbia College › Chapter 132M-110 - Public records disclosure policy › Section 132M-110-050 - Public records availability

Current through Register Vol. 24-14, July 15, 2024
(1) Hours for inspection of records. Once a
			 request is processed, public records of Lower Columbia College are available
			 for inspection or receipt of copies during normal business hours of the
			 college, Monday through Thursday 9:00 a.m. to 4:00 p.m., excluding legal
			 holidays and other college closures. Records must be inspected at the
			 Administration Building, 1600 Maple Street, Longview, WA 98632.
(2) Records index. An index of public records
			 is available for use by members of the public, including nonexempt final
			 orders, declaratory orders, interpretive statements, and policy statements, as
			 defined by
			 RCW
			   42.56.070(5), issued after
			 June 30, 1990, by the board of trustees of the district, the presidents of the
			 colleges, or their designees.
Form. The index shall reference final orders, declaratory
				orders, interpretive statements, or policy statements by one or more of the
				following classifications: Date of implementation, organizational unit, or
				subject matter.
Requests for access to indexes. Information regarding public
				inspection of indexes, their location, and a schedule for revising and updating
				these indexes can be obtained by contacting the public records officer.
(3) Organization of records. Lower
			 Columbia College will maintain its records in a reasonably organized manner.
			 The college will take reasonable actions to protect records from damage and
			 disorganization. A requestor shall not take the college's records from Lower
			 Columbia College offices without the permission of the public records officer
			 or designee. A variety of records are available on the Lower Columbia College
			 web site at www.lowercolumbia.edu. Requestors are encouraged to view the
			 documents available on the web site prior to submitting a records
			 request.
(4) The college shall not
			 impose copying charges for access to or downloading of records that the college
			 routinely posts on its public internet web site prior to receipt of a request
			 unless the requestor has specifically requested that the college provide copies
			 of records through other means.
(5)
			 Making a request for public records.
(a) Any
			 person wishing to inspect or receive copies of public records of the college
			 should make the request in person during the college's normal office hours, or
			 in writing on the college's request form, or by letter, fax, or email addressed
			 to the public records officer. While no official format is required for making
			 a records request, the college recommends that the requestor submit requests
			 using the college provided request form. The request form is available at the
			 office of the public records officer and online at www.lowercolumbia.edu.
			 Regardless of format, the request must include the following information:
(i) Name of requestor;
(ii) Address of requestor;
(iii) Other contact information, including
			 telephone number and any email address;
(iv) Identification of the public records
			 must be for identifiable records; and
(v) The date and time of day of the
			 request.