Wisconsin Administrative Code › Department of Financial Institutions › DFI-CCS 1-25 - Department of Financial Institutions-Corporate and Consumer Services › Chapter DFI-CCS 4 - Filing And Data Entry Procedures › Section DFI-CCS 4.09 - Data entry of names - no designated fields

Current through June 24, 2024
(1) A UCC document
				that is an initial financing statement or an amendment that adds a debtor to a
				financing statement and that fails to specify whether the debtor is an
				individual or an organization shall be refused by the filing office.
(2) If a UCC document that is an initial
				financing statement or an amendment that adds a debtor to a financing statement
				and that fails to specify whether the debtor is an individual or an
				organization is accepted for filing in error, the following shall apply:
(a)
Identification of
				organizations.
When not set forth in a field designated for individual
				names, a name shall be treated as an organization name if it contains words or
				abbreviations that indicate status. In cases where organization or individual
				status is not designated by the filer and is not clear, the filing officer
				shall use their own judgment.
Note:
Example: Association, church, college,
				  company, co., corp., corporation, inc., limited, ltd., club, foundation, fund,
				  L.L.C., limited liability company, institute, society, union, syndicate, GmBH,
				  S.A. de C.V., limited partnership, L.P., limited liability partnership, L.L.P.,
				  trust, business trust, co-op, cooperative and other designations established by
				  statutes to indicate a statutory organization shall be treated as an
				  organization name.
(b)
Identification of individuals.
A name shall be entered as the
				name of an individual and not the name of an organization when the name is
				followed by certain titles or its equivalent in a foreign language.
Note:
Example: proprietor, sole proprietor,
				  proprietorship, sole proprietorship, partner, general partner, president, vice
				  president, secretary, treasurer, M.D., O.D., D.D.S., attorney at law, Esq.,
				  accountant, or CPA. In such cases, the title shall not be entered.
(c)
Individual and
				organization names on a single line.
Where it is apparent that the
				name of an individual and the name of an entity are stated on a single line and
				not in a designated individual name field, the name of the individual and the
				name of the entity shall be entered as two separate debtors, one as an
				individual and one as an entity.
(d)
Individual names.
The
				failure to designate the last name of an individual debtor in an initial
				financing statement or an amendment adding the debtor to a financing statement
				shall cause a filing to be refused. If the filing is accepted in error, or if
				only the last name is designated, the following shall apply:
1. An initial in the first position of the
				name shall be treated as a first name. An initial in the second position of the
				name shall be treated as a middle name.
2. An initial and a name to which the initial
				apparently corresponds shall be entered into one name field only.
Note:
Example: "D (David)" in the name "John D
				  (David) Rockefeller" is entered as "John" (first name); "D (David)" (middle
				  name); "Rockefeller" (last name).
3. Two individual names contained in a single
				line shall be entered as two, different debtors.
Note:
Example: the debtor name "John and Mary
				  Smith" is entered as two debtors: "John Smith", and "Mary Smith".
4. A one word name shall be
				entered as a last name.
Note:
Example: "Charo" is treated as a last
				  name.
5. A nickname shall
				be entered in the name field together with the name preceding the nickname, or
				if none, then as the first name.