Washington Administrative Code › Title 458 - Revenue, Department of › Chapter 458-61A - Real estate excise tax › COLLECTION AND ADMINISTRATION › Section 458-61A-302 - Disposition of proceeds and affidavit batch transmittal

Current through Register Vol. 24-14, July 15, 2024
(1)
Introduction.
This rule
				explains how the counties, the department of revenue, and the state treasurer
				process the taxes and administrative fees received under this
				chapter.
(2)
County
				treasurer.
The county treasurer distributes the proceeds of the real
				estate excise tax along with the cash receipt journal summary in accordance
				with the provisions of
				chapters
				82.45 and 82.46 RCW. When
				no real estate excise tax is due on a transaction, the county will collect an
				administrative fee for processing the real estate excise tax affidavit.
				RCW
				82.45.180.
(3)
Adjustments.
Requests from
				county treasurers for adjustments to the funds that have been distributed to
				the state treasurer must be sent to the department for approval or denial. If
				the department denies a request for adjustment, the department will return the
				request to the county treasurer with an explanation for the denial.
(4)
Tax paid directly to the
				department.
Real estate excise tax for transfers of a controlling
				interest in an entity owning real property in Washington, and any other tax
				payment under this chapter made directly to the department, are remitted to the
				state treasurer for deposit in accordance with the provisions of
				chapter
				82.45 RCW. The state
				treasurer deposits and distributes the proceeds of any local taxes in
				accordance with the provisions of
				chapters
				82.45 and 82.46
				RCW.
(5)
Affidavit batch
				transmittal.
(a)
Due date.
The county will submit copies of all the real estate excise tax
				affidavits for the entire month, together with a completed affidavit batch
				transmittal form, to the department by the fifth business day following the
				close of the month in which the tax was received. The affidavit batch must
				include all affidavits processed during the month, plus copies of any documents
				related to refunds made by the county.
(b)
Alternate transmittal method.
An alternate method for submitting affidavits may be used in lieu of the
				paper method described in this rule with the prior approval of the department.
				Use of an alternate method (e.g., electronic transmittal) requires a signed
				memorandum of understanding (MOU) between the county and the
				department.
(c)
Distribution.
The county will complete the affidavit transmittal form, supplied by the
				department, and send one copy with the affidavit batch to the
				department.
(d)
Reporting of
				refunds.
The county must report any refunds made during the month on the
				adjustment section provided on the batch transmittal form and attach all refund
				documentation.
(e)
Retention
				of records.
The county treasurer will retain the approved real estate
				excise tax affidavits, including any supplemental statements, for a period of
				not less than four years following the year in which the affidavit is received.
				See RCW
				82.45.150 and
				82.32.340.