West Virginia Code of State Rules › Agency 68 - Health Care Planning Commission › Title 68 - PROCEDURAL RULES WEST VIRGINIA HEALTH CARE PLANNING COMMISSION › Series 68-01 - Meetings Of The WV Health Care Planning Commission › Section 68-1-3 - Meetings

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. Meetings of
				the Commission may be called by the chairperson or upon the written request to
				the chairperson of at least three (3) members of the Commission. The Commission
				shall meet at least twice each month during its first year of
				operation.
3.2. The chairperson
				shall notify each Commission member in writing at least three (3) days in
				advance of a meeting. The notice shall set forth the time and place of a
				regularly scheduled meeting and the time, place and purpose of a special
				meeting. In the event of an emergency requiring immediate official action, the
				chairperson shall afford each Commission member such advance notice of a
				meeting as is practical and prudent under the circumstances.
3.3. Except in the event of an emergency
				requiring immediate official action, the chairperson shall notify the public
				and news media of a meeting by filing a notice with the Secretary of State for
				publication in the state register. The notice shall state the time, place and
				purpose of the meeting. Each notice shall be filed in a manner to allow it to
				appear in the state register at" least, five (5) days prior to the date of the
				meeting.
3.4. In the event of an
				emergency requiring immediate official action, the chairperson may file an
				emergency meeting notice at any time prior to the meeting. The notice shall
				state the time, place and purpose of the meeting and the facts and
				circumstances of the emergency.
3.5. Meetings may be continued to a set time
				and place by a majority vote of the Commission members at a meeting at which a
				quorum is present, without further notice to the members and without, further
				publication, unless such continued meeting is scheduled for more than fourteen
				(14) days after the date of the vote to continue.
3.6. Meetings of the Commission shall be
				conducted in accordance with the most recent edition of Robert's Rules of
				Order, including specifically the less formal procedures contained therein for
				small boards.
3.7. One or more
				members of the Commission may participate in a regular or special meeting by
				means of conference telephone or similar electronic communications equipment,
				provided that all persons participating in the meeting, including members of
				the public and news media if present, can hear each other. Participation by
				conference telephone or similar electronic means shall constitute presence in
				person at the meeting.
3.3.
				Whenever a vote of the Commission is required or permitted, this vote may be
				taken orally during a telephone or other electronic conference conducted in
				conformance with subsection 3.7 of this rule. Any agreement reached shall be
				reduced to writing, in the minutes or otherwise, and be approved by the
				Commission at its next regular meeting after the conference.