Washington Administrative Code › Title 388 - Social and Health Services, Department of › AGING AND ADULT SERVICES › Chapter 388-71 - Home and community services and programs › ADULT DAY SERVICES › Section 388-71-0736 - What business and administrative documentation does the center need?

Current through Register Vol. 24-14, July 15, 2024
(1) Adult day
				  centers must have written documentation of the organizational structure and
				  administration of the program.
(2)
				  Organizational and administrative documentation must include but are not
				  limited to:
(a) Core values and mission
				  statement of the organization;
(b)
				  Ethical standards of the center and professional standards of
				  conduct;
(c) Short and long-range
				  program goals;
(d) Definition of
				  the target population, including number, age, and needs of
				  participants;
(e) Geographical
				  definition of the service area;
(f)
				  Hours and days of operation of the center or a combination of centers under
				  single ownership must operate at least three days a week for four consecutive
				  hours, with each center providing at least four hours of programming a
				  day;
(g) Description of basic
				  services and any optional services;
(h) Description of service
				  delivery;
(i) Business structure,
				  articles of organization or bylaws, as applicable;
(j) Current business license;
(k) Names and addresses of the center's
				  owners, officers, and directors, as applicable;
(l) Certificates of insurance, including but
				  not limited to property and general liability insurance; business auto if the
				  center uses vehicles to transport clients; professional liability; workers'
				  compensation; employers' liability if applicable; coverage for acts and
				  omissions of employees and volunteers; and certificates of insurance for any
				  subcontractors;
(m) Minutes of last
				  three meetings of the board of directors, if applicable, and the advisory
				  committee;
(n) Role and functions
				  of an advisory committee which must:
(i) Meet
				  at least twice a year; and
(ii) Be
				  representative of the community and include family members of current or past
				  clients and nonvoting staff representatives;
(A) When an adult day center is a subdivision
				  of a multifunction organization, a committee or subcommittee of the governing
				  body of the multifunction organization may serve as the advisory committee;
				  or
(B) A single purpose agency may
				  utilize its governing board as an advisory committee;
(o) An organizational chart
				  illustrating the lines of authority and communication channels of the center,
				  which must be available to all staff and clients;
(p) A calendar of programming (or sample
				  calendar if the center is new), including alternative programming
				  options;
(q) A monthly menu or
				  sample menu if the center is new, which accommodates each resident's:
(i) Preferences;
(ii) Food allergies and
				  sensitivities;
(iii) Caloric
				  needs;
(iv) Cultural and ethnic
				  background; and
(v) Physical
				  condition that may make food intake difficult such as being hard for the
				  resident to chew or swallow;
(r) Current building, health, food service
				  and fire safety inspection reports, and food handler permits, as applicable;
				  and
(s) Quality improvement plans
				  and results.