West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-54 - Campus Safety Procedures › Section 133-54-2 - Purpose

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. The primary
				purposes of this rule are to:
2.1.a. Ensure
				communication between individual campuses, the West Virginia Higher Education
				Policy Commission (Commission), and state leadership and emergency management
				personnel;
2.1.b. Ensure that
				institutions have up-to-date emergency procedures, a Continuity of Operations
				Plan (COOP), and teams in place;
2.1.b.1.
				Continuity of Operations Plan is defined as an effort within institutions to
				ensure that Primary Mission Essential Functions (PMEFs) continue to be
				performed during a wide range of emergencies, including localized acts of
				nature, accidents and technological or attack-related emergencies. The COOP
				should include methods and processes by which the critical activities performed
				by institutions, especially after a disruption of normal activities, may be
				continued with little or no interruption of essential services.
2.1.b.2. There are two categories of
				essential functions: Primary Mission Essential Functions (PMEFs), and Mission
				Essential Functions (MEFs). It is the responsibility of the institution to
				determine the functions in each category, however the complete plan should
				address:
2.1.b.2.a. Orders of Succession.
				Provisions for the assumption of senior agency offices during an emergency in
				the event that any of those officials are unavailable to execute their legal
				duties.
2.1.b.2.b. Delegations of
				Authority. Identification, by position, of the authorities for making policy
				determinations and decisions at the senior staff level, administrative and
				faculty levels, staff levels and coordination of services at the student level.
				Generally, pre-determined delegations of authority will take effect when normal
				channels of direction have been disrupted and will lapse when these channels
				have been reestablished.
2.1.b.2.c.
				Continuity Facilities. Locations, other than the primary facility, used to
				carry out essential functions, particularly in a continuity event. Continuity
				Facilities, or "Alternate Facilities", refers to not only other locations, but
				also nontraditional options such as working at home
				(teleworking/telecommuting), and mobile-office concepts.
2.1.b.2.d. Continuity Communications.
				Communications that provide the capability to perform essential functions, in
				conjunction with other agencies, under all conditions.
2.1.b.2.e. Vital Records Management. The
				identification, protection and ready availability of electronic and hard copy
				documents, references, records, information systems, data management software
				and equipment needed to support essential functions during a continuity
				situation.
2.1.b.2.f. Human
				Capital. During a continuity event, emergency employees and/or other
				pre-determined employees who are activated by an agency to perform assigned
				response duties.
2.1.b.2.g. Tests,
				Training, and Exercises. Measures discussed and/or exercised in some manner
				periodically to ensure that an institution's continuity plan is capable of
				supporting the continued execution of the institution's essential functions
				throughout the duration of a continuity event.
2.1.b.2.h. Devolution of Control and
				Direction. Capability to transfer statutory authority and responsibility for
				essential functions from an institution's primary operating staff and
				facilities to other capable institution employees and available
				facilities.
2.1.b.2.i.
				Reconstitution. The process by which surviving and/or replacement institution
				personnel resume normal institutional operations from the original or
				replacement primary operating facility.
2.1.c. Ensure that institutions make
				available to the campus community members information on how to respond to
				emergency situations, make them aware of the COOP, and provide campus safety
				education and training programs on an on-going basis;
2.1.d. Provide coordination of resources in
				times of a campus or statewide emergency;
2.1.e. Provide emergency best practices,
				training, and resources for institutions; and
2.1.f. Provide that individual campuses have
				a plan and method by which critical and essential operations may continue in
				times of natural or man made disasters, documents and records are stored and
				accessible in a protected location, and that an order of succession is
				identified and authority is delegated to appropriate
				individuals.