West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-11 - Cancellation and Refund Policies

Current through Register Vol. XLI, No. 28, July 12, 2024
11.1. To obtain a permit a school shall have
				a cancellation and refund policy that incorporates the following provisions:
11.1.1. A statement relative to the unused
				portion of tuition, fees, and other charges if the student does not begin
				classes, withdraws, or is dismissed.
11.1.2. All fees and payments remitted to a
				school by a prospective student shall be refunded, minus any stated application
				fee not to exceed fifty dollars ($50), if the student is not admitted due to
				ineligibility.
11.1.3. An admitted
				student applicant may cancel, by written notice, his or her enrollment any time
				prior to the first class day of the session for which the application was made,
				and the school shall refund all tuition paid by the student minus an
				application fee not to exceed fifty dollars ($50).
11.1.4. For the purposes of refund
				calculations, an individual's status as a student shall be considered
				terminated by the school not later than seven (7) calendar days after the last
				day on which the student actually attended the school. Termination may be
				effected earlier by proper notification. A home study program of instruction
				shall be terminated if a school does not receive a lesson or an appropriate
				response from the student within six months after receipt of the last lesson,
				and the date of withdrawal shall be the date of the last lesson received. The
				date of withdrawal initiated by a student shall be the date a letter is
				postmarked or proper notification is given. The school shall provide a receipt
				for the letter or withdrawal notice received.
11.1.5. Schools are required to submit
				refunds to individuals or the appropriate agency within twenty (20) days after
				receipt of a proper notification of termination from a student.
11.1.6. The student refund policy for
				withdrawals and terminations for schools not accredited by an accrediting
				agency recognized by the United States Department of Education must at a
				minimum comply with the following:
11.1.6.1.
				A student who begins a term and withdraws after completing up to one (1) week
				or ten percent (10%) of the term is entitled to a refund of ninety percent
				(90%) of the charges less the application fee.
11.1.6.2. A student who begins a term and
				withdraws after completing more than ten percent (10%) through twenty-five
				percent (25%) of the term is entitled to a refund of seventy-five percent (75%)
				of the charges less the application fee.
11.1.6.3. A student who withdraws after
				completing more than twenty-five percent (25%) through fifty percent (50%) of
				the term is entitled to a refund of fifty percent (50%) of the charges less the
				application fee.
11.1.6.4. A
				student who withdraws after completing more than fifty percent (50%) of the
				term is not entitled to a refund.