West Virginia Code of State Rules › Agency 211 - Municipal Pensions Oversight Board › Title 211 - PROCEDURAL RULE MUNICIPAL PENSIONS OVERSIGHT BOARD › Series 211-03 - Actuarial Purchasing Exemption › Section 211-3-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. "Bid" means anything that a vendor
				submits in response to a solicitation that constitutes an offer to the Board
				and includes, but is not limited to, documents submitted in response to request
				for quotation, proposals submitted in response to a request for proposal or
				proposals submitted in response to an expression of interest.
2.2. "Board" means the Municipal Pensions
				Oversight Board.
2.3. "Competitive
				Bidding" means the process by which individuals or firms compete for an
				opportunity to supply specified commodities and services by submitting an offer
				in response to a solicitation.
2.4.
				"Direct Award" means procurement method that allows for the direct purchase of
				commodities or services when it is believed that only one vendor can supply the
				needed commodity or service under the circumstances.
2.5. "Emergency" means a purchase made when
				unforeseen circumstances arise, including delays by contractors, delays in
				transportation and unanticipated volume of work.
2.6. "Executive Director" means the Director
				of the Municipal Pensions Oversight Board.
2.7. "Municipal Pensions Oversight Board"
				refers to the body created in W. Va. Code §
									8-22-18a.
2.8. "Pre-bid Conference" means a meeting
				between vendors and agency personnel which offers an opportunity to emphasize
				and clarify critical aspects of a solicitation, eliminates misunderstanding,
				and permits vendor input. Vendor attendance may be mandatory or voluntary as
				specified in the bid document.
2.9.
				"Request for Proposals (RFP)" means a best value procurement tool used to
				acquire professional and other services where the scope of work may not be well
				defined, and cost is not the sole factor in determining the award. All criteria
				by which the bidders will be evaluated must be contained within the bid
				document.
2.10. "Staff" includes
				any person employed by the Board, including the Procurement Officer.
2.11. As used in this rule, the following
				terms have the same meaning as provided in West Virginia Code §
									5A-1-1 and
				5A-3-1
				et seq., and as follows:
2.12.
				"Contract" means an agreement between a state spending unit and a vendor
				relating to the procurement of commodities or services, or both.
2.13. "Request for quotations" means a
				solicitation for a bid where cost is the primary factor in determining the
				award.
2.14. "Responsible bidder"
				means a vendor who has the capability to fully perform the contract
				requirements, and the integrity and reliability which will assure good-faith
				performance.
2.15. "Vendor" means
				any person or entity that may, through contract or other means, supply the
				state or its subdivisions with commodities or services, and lessors of real
				property.
2.16. "wvOASIS" refers to
				the statewide accounting system which is used by vendors and the Board to
				procure goods and services.