West Virginia Code of State Rules › Agency 179 - Lottery Commission › Title 179 - LEGISLATIVE RULE WEST VIRGINIA LOTTERY › Series 179-04 - Limited Gaming Facility Rules › Part 4 - CONDUCT OF GAMING › Section 179-4-88 - Submission of Accounting Procedures and Internal Controls for Coupon Distribution Program

Current through Register Vol. XLI, No. 28, July 12, 2024
88.1. Not
				  less than 30 business days before the initiation of the coupon distribution
				  program the limited gaming facility licensee shall submit internal control
				  procedures concerning the coupon distribution program to the Commission. The
				  internal control procedures shall include, at a minimum, all of the following
				  information:
88.1.a. The casino departments
				  that will be responsible for administering the coupon distribution
				  program;
88.1.b. The security
				  measures that will be taken with respect to the coupons, including, but not
				  limited to, all of the following information:
88.1.b.1. The manner in which the coupons
				  will be ordered;
88.1.b.2. The
				  manner in which the coupons will be inventoried upon receipt by the limited
				  gaming facility licensee;
88.1.b.3.
				  The manner in which the coupons will be stored and the individuals who will
				  have access to the coupons;
88.1.b.4. The manner in which discrepancies
				  will be handled; and
88.1.b.5. The
				  manner in which coupons will be voided;
88.1.c. The manner in which the coupons will
				  be distributed;
88.1.d. The
				  schedule for conducting routine inventories of active unissued coupons. The
				  inventory shall be conducted monthly by not less two individuals from separate
				  casino departments. The results of the inventory shall be recorded in the
				  coupon control ledger;
88.1.e. The
				  manner in which coupons will be removed from the inventory, recorded, and
				  voided once the coupons become inactive;
88.1.f. The manner in which the casino
				  department responsible for distributing the coupons can requisition coupons
				  from the casino department responsible for storing the coupons;
88.1.g. The maximum number of days in advance
				  of an event that coupons can be requisitioned by the casino department
				  responsible for issuing the coupons. The requisition document shall contain, at
				  a minimum, all of the following information:
88.1.g.1. The date the requisition is
				  prepared;
88.1.g.2. The day and
				  date for which the coupons are needed;
88.1.g.3. The type or types of coupons that
				  are requested;
88.1.g.4. The number
				  of coupons required;
88.1.g.5. The
				  name, title, and occupational license number of the individual completing the
				  requisition; and
88.1.g.6. The
				  name, title, occupational license number, and signature of the supervisor
				  authorizing the requisition;
88.1.h. The manner in which the coupons will
				  be issued. The limited gaming facility licensee shall require that coupons
				  shall be stamped with the date of issuance;
88.1.i. The location of the locked cabinet in
				  which the coupons will be stored before the distribution of the
				  coupons;
88.1.j. The manner in
				  which coupons may be redeemed for chips or tokens, or both, by
				  patrons;
88.1.k. The manner in
				  which coupons redeemed by patrons will be canceled;
88.1.l. The manner in which the coupons
				  distributed, coupons not distributed, and coupons issued will be
				  reconciled;
88.1.m. The manner in
				  which coupons that have been issued, but not distributed to patrons in the
				  appropriate time frame, will be voided and reconciled; and
88.1.n. The manner in which a dealer or cage
				  employee shall receive and account for coupons redeemed by patrons.