Wyoming Administrative Code › Agency 014 - Miners' Hospital Board › Sub-Agency 0001 - General Agency, Board or Commission Rules › Chapter 1 - GENERAL PROVISIONS › Section 1-7 - Meetings

Current through July 13, 2024
The Board shall meet as directed in Wyo. Stat.
										30-6-101(e). At each
				  meeting, the Chairperson or his or her designee shall conduct the meeting and
				  shall adhere to Robert's Rules of Order for the ordering of the items for
				  discussion and resolution of the meeting or other parliamentary ordering, as
				  the Board shall determine.
(a) Quorum.
				A quorum of the Board shall be constituted of five (5) duly appointed members.
				For the purposes of establishing a quorum, a member may be considered present
				for the purposes of the quorum when such member attends the meeting by means of
				telecommunications conference call where such member's voice vote and
				contribution to the discussion can be heard by all members physically present
				at the appointed meeting.
(b)
				Location. The Board shall conduct its meetings in person or by teleconference
				at a public hall or halls at the direction of the Chairperson. Required
				meetings shall be conducted in a location or locations that are conveniently
				accessible to the members.
(c)
				Public Meeting. Meetings shall be open to the general public.
(d) Executive Session. Before convening in
				executive sessions, the Chairperson shall publicly announce the purpose for
				excluding the public from the meeting place, and the time when the executive
				session will be concluded. An executive session shall be held in compliance
				with the Open Meetings Act.
(e)
				Notice of Meetings. Meetings shall be called at the direction of the
				Chairperson and as the Board shall determine. The Chairperson shall set
				meetings in accordance with the provisions of these rules and giving due
				consideration to the attendance of the greatest number of Board members.
				Meeting notices shall be published one time in newspapers of general
				circulation in the counties of Sweetwater and Campbell and as otherwise
				determined by the Board, giving consideration to the public interest. Meeting
				notices shall also be provided to interested parties, who have requested notice
				and have provided a name and mailing address, and to the Office of the Wyoming
				Attorney General, the Governor's Office and the Legislative Service Office, at
				their official addresses. The Executive Director shall compile and maintain the
				list of parties interested in notice. A notice of meeting shall provide no less
				than seven (7) days prior notice of the meeting, dated from the date of
				publication.
(f) Agenda. The
				Chairperson and the executive director shall prepare the agenda. Any member of
				the Board may request an item to be placed on the agenda. Agendas shall include
				those items requiring Board approval including, but not limited to, the Board's
				budget and financial statements, personnel action and contracts of the Board.
				Tentative agenda will be sent no fewer than five (5) calendar days before each
				Board meeting with support materials.
(g) Minutes. Minutes of meetings of the Board
				shall be kept in a form which will provide a permanent record of the
				proceedings of the Board. Minutes shall be considered public records under the
				Wyoming Administrative Procedure Act. Minutes shall be maintained at a place as
				designated by the Board.
(h) The
				executive director will ensure recording of Board proceedings but may appoint a
				recording secretary to record the proceedings of the meetings. Minutes become
				official after approval by the Board and shall be retained as a permanent
				record of the Board. Minutes shall show:
(i)
				The date, time and place of the meeting;
(ii) The presiding officer;
(iii) Members and guests in
				attendance;
(iv) Items discussed
				and disposition taken during the meeting;
(v) Action taken to recess to executive
				session with purpose and time stated; and
(vi) Time of Adjournment.
(vii) Unofficial minutes shall be delivered
				to Board members in advance of the next meeting of the Board and shall also be
				available to other interested parties. Minutes need not be read publicly,
				provided that the Board members have had an opportunity to review them before
				adoption.
(viii) A file of
				permanent minutes of all Board meetings will be maintained in the office of the
				Board to be made available for inspection upon the request of any interested
				parties.
(ix) The Board shall
				record votes in the following manner: If there is no dissent to a motion, the
				action shall be recorded as passed unanimously. A Board member's dissenting or
				abstaining vote may be recorded by name at his/her request.