West Virginia Code of State Rules › Agency 126 - Education › Title 126 - LEGISLATIVE RULE BOARD OF EDUCATION › Series 126-042 - Assuring the Quality of Education: Regulations for Education Programs (Policy 2510) › Section 126-42-9 - County Board of Education Member (CBEM) Responsibilities

Current through Register Vol. XLI, No. 28, July 12, 2024
9.1. The CBEM
				shall ensure the following.
9.1.a. Policy
				Development. CBEM shall create and adopt policy as outlined in Appendix
				A.
9.1.b. Extended Learning
				Opportunities (ELO). Students may elect to participate in extended learning
				opportunities and may receive elective credit when approved by the CBEM.
				Students may earn no more than six elective credits through the extended
				learning programs.
9.1.b.1. The CBEM shall
				review ELO through an application process from entities, including but not
				limited to, nonprofit organizations, after school programs, businesses, and
				trade associations who have an interest in offering ELO.
9.1.b.2. The county will then submit all
				county approved applications to WVDE for WVBE approval.
9.1.c. Graduation Requirements. The state
				graduation requirements total 22 credits. For the 2024-2025 Freshman cohort the
				state graduation requirement is 23 credits. See the High School Programming
				Chart for specific credits required for graduation.
9.1.c.1. The CBEM have the authority to
				increase graduation requirements for schools in their counties. The county
				superintendent shall notify the WVDE of any changes in requirements beyond the
				state requirements.
9.1.c.2. The
				courses required for graduation requiring mastery of the WVBE- and
				county-approved content standards shall be offered to all students.
9.1.c.3. Additional courses not identified in
				the High School Programming chart may be offered to afford students the
				opportunity to attain mastery of the approved content standards, to broaden and
				enrich their education, and to support academic and career development. Any
				elective offering must be based on WVBE-approved content standards if available
				or based on written content standards that are approved by the CBEM.
9.1.c.4. All students complete four credits
				of mathematics; however, a student's enrollment in a mathematics course for
				each year of high school must be determined by county policy.
9.1.d. Alternate Delivery of
				Education Programs. CBEM shall establish policies for alternative delivery of
				education and service programs for students. A thorough and efficient education
				must be available to all students, whether they are placed in regular or
				alternative programs.
9.1.d.1. Provisions of
				Policy 4373 and Policy 2520.19 shall be adhered to, including but not limited
				to, the provision of behavioral components in addition to academic
				coursework.
9.1.e.
				Personnel.
9.1.e.1. Supervisory/Administrative
				Staff. CBEM shall:
9.1.e.1.A. employ
				supervisory/administrative staff who are professionally certified
				administrators. CBEM are encouraged to have school administrators participate
				in the West Virginia School Leadership Network (W. Va. Code §
												18A-3-2(c)) as
				outlined in Policy 5500.03.
9.1.e.1.B. provide continuous, high quality,
				and sustained professional learning opportunities for principals through a
				variety of means that increase the principal's ability to be an instructional
				leader so that students can achieve high levels of performance in the approved
				West Virginia content standards.
9.1.e.2. Teaching Staff. CBEM shall:
9.1.e.2.A. employ highly qualified and
				certified teachers to implement each program of study;
9.1.e.2.B. ensure that professional staff
				members are working in the areas of endorsement specified on their
				certificates;
9.1.e.2.C. ensure
				that teachers have a specific knowledge of the approved content standards for
				all programmatic levels (Pre-K-12);
9.1.e.2.D. ensure that professional staff are
				provided continuous high quality, sustained, and classroom-focused professional
				learning as outlined in Policy 5500 that increases the knowledge and skills
				required to create conditions that result in students achieving high levels of
				performance in the approved West Virginia content standards series (Policy 2520
				series, W. Va. 126CSR44AA through 126CSR44U);
9.1.e.2.E. ensure Alternative Education
				Programs, as outlined in Policy 4373, provide for the participation of content
				area certified teachers in the development of the academic curriculum and the
				assessment measures to determine mastery of approved content
				standards;
9.1.e.2.F. provide
				intentional, coordinated efforts to provide a comprehensive system of support
				that culminates into the professional learning component of the County
				Strategic Plan for all teachers and administrators per provisions of W. Va.
				Code §
												18A-3C-3;
9.1.e.2.G. ensure that all teachers and
				library/media professionals are provided a duty free planning period that is
				the length of the usual class period and is not less than 40 minutes per day
				(W. Va. Code §
												18A-4-14);
9.1.e.2.H. ensure that all teachers who teach
				College Board AP® courses have completed the required professional learning
				for their content area. (See Appendix B.)
9.1.e.2.I. ensure that an administrator from
				each high school attends a College Board endorsed AP® related workshop once
				every two years. (See Appendix B.)
9.1.e.2.J. ensure that all AP®
				coordinators attend an AP® Coordinator's workshop annually. (See Appendix
				B.)
9.1.e.2.K. annually provide
				training for all personnel, during a non-instructional day of the school term,
				in the study of diversity and multicultural education (W. Va. Code §
												18-5-15a).
9.1.e.3. Aides/Early Childhood Classroom
				Assistant Teaching Staff. CBEM shall:
9.1.e.3.A. employ aides and/or Early
				Childhood Classroom Assistant Teachers (ECCAT) to enhance the instructional
				environment and provide time to ensure educational quality in the classroom;
9.1.e.3.A.1. aides assist teachers with
				non-instructional duties and in instructional-related activities in appropriate
				programs. Duties may include, but are not limited to:
a) clerical and technical
				assistance;
b) in-class
				assistance;
c) tutorial
				services;
d) distribution of
				instructional resources;
e)
				supervision of students in the instructional environment or as otherwise
				assigned (W. Va. Code §
														18A-5-8);
f) assistance with technology utilization;
				and
g) in some cases, performance of
				basic or specialized health care procedures.
9.1.e.3.A.1.(a). All Pre-K and Kindergarten
				classroom aides must hold an Early Classroom Assistant Teacher Permanent
				Authorization or Temporary Authorization (W. Va. Code §
														18-5-18).
9.1.e.3.A.1.(b). Any newly assigned aide to a
				Grade 1, 2, or 3 classroom must complete the requirements for an ECCAT,
				paraprofessional, or aide, including courses in the science of reading,
				numeracy, appropriate measures for exercising authority and control over
				students (W. Va. Code §
														18-5-18a).
9.1.e.3.A.1.(c). One ECCAT is assigned to a
				Kindergarten classroom if the class enrollment exceeds 10 students. One ECCAT,
				aide, paraprofessional, or interventionist is assigned to a Grade 1, 2, and 3
				classroom if the class enrollment exceeds 12 students. (See chart at section
				9.1.f.3.)
9.1.e.3.A.1.(d). All West
				Virginia classrooms shall have adequate supervision at all times. When students
				are on the premises, a West Virginia Pre-K participating program shall ensure
				that two adults are present with children per Policy 2525. One of the two
				adults may be an ECCAT.
9.1.e.3.A.1.(e). Additional personnel may be
				necessary to meet the individual needs of students with disabilities. Student
				needs are determined by the IEP team as set forth in Policy 2419.
9.1.e.3.A.1.(f). ECCATs and aides assigned to
				a school are scheduled by the principal.
9.1.e.3.A.1.(g). ECCATs hired or placed in
				classrooms shall be scheduled adequate planning time, as determined by the
				building principal, with the teacher to whom they are primarily
				assigned.
9.1.e.3.B. use community resources, when
				appropriate, in innovative ways on a volunteer, part-time, or contractual basis
				in order to complement, support, or extend the instructional program, including
				the provision of experiential learning opportunities.
9.1.f. Maximum Teacher-Pupil
				Ratios (see chart titled Maximum Teacher-Pupil Ratios). Per W. Va. Code §
										18-5-18a, CBEM shall provide
				sufficient personnel, equipment, and facilities as well ensure that each
				classroom does not exceed the enrollment guidelines.
9.1.f.1. Each school principal shall assign
				students equitably among the classroom teachers, taking into consideration
				reasonable enrollment differences due to subject area and/or grade
				levels.
9.1.f.2. Any Kindergarten
				teacher who has more than 20 pupils per session and any classroom teacher of
				Grades 4-6 who has more than 25 pupils shall be paid additional compensation
				based on the affected classroom teacher's average daily salary divided by 20
				for Kindergarten teachers or 25 for teachers of Grades 4-6 for every day times
				the number of additional pupils enrolled up to the maximum pupils permitted in
				the teacher's classroom. All such additional compensation shall be paid
				exclusively from county funds.
9.1.f.3. Split grade classrooms must adhere
				to the ratio of the lowest grade level. Split grade classrooms must be
				determined per W. Va. Code §
											18-5-18a(b).
Maximum Teacher-Pupil
							 Ratios
Grade
Maximum Enrollment
Exceptions
Pre-K
One ECCAT is required
20
0
Includes classrooms having two or more grades
							 that includes Pre-K
Kindergarten
One ECCAT is required for enrollments of more than
							 10
20
three additional with compensation
Includes classrooms having two or more grades
							 one of which includes Kindergarten
Grade 1 (effective SY 2023-24)
Grade 2 (effective SY 2024-25)
Grade 3 (effective SY 2025-26)
One ECCAT/aide/paraprofessional or interventionist is
							 required for enrollments of more than 12
25
0
Includes classrooms having two or more grades
							 that include Grades 1-3
Grades 4-6
25
three additional with compensation
Additional Exemptions to Maximum
							 Teacher Pupil Ratios
Physical Education Grades 5-6 when in a middle school
							 setting
Maximum Enrollment is at the discretion of the county
							 [1]
Choral and band/orchestral music
Maximum Enrollment is at the discretion of the
							 county
An exception may be made in Grades K-3 when time is
							 utilized for adequate planning time between an ECCAT, aide, paraprofessional,
							 or interventionist and the teacher to which they are primarily assigned. (See
							 section 9.1.e.3.A.1.(g).)
9.1.g. Policy Development, Implementation,
				and Guidance. CBEM have oversight of county procedures, guidelines, and
				technical assistance documents necessary to implement county policy, WVBE
				policy, and state law.
9.1.h.
				Uniform Grading. All counties must use the uniform grading rules established by
				the WVBE for those courses for which high school credit is to be awarded (W.
				Va. Code §18-2-5). The Non-weighted Course Grading Scale must be used for
				any courses taken for high school credit, other than courses that CBEM are
				required or choose to weight (see Weighted Course Grading Scale).
Non-weighted Course Grading Scale
Average
Grade
Quality Points
90-100
A
4.0
80-89
B
3.0
70-79
C
2.0
60-69
D
1.0
0-59
F
0
9.1.h.1. CBEM
				may, but are not required to, adopt this grading scale for use in courses or
				grade levels for which high school credit is not involved.
9.1.h.2. Counties shall issue weighted grades
				for AP® courses, AC courses, Dual Credit (Dual Credit weighted grades will
				begin with the 2020-21 9th grade cohort), and
				IB® courses for which high school credit is to be awarded. CBEM have
				discretionary authority to issue weighted grades for other advanced high school
				courses. Students transferring into a county will follow that county's policy
				on the weighting of other advanced high school courses with regard to class
				rank. Transcribed grades (including non-weighted and weighted) and grade point
				averages may not be changed once they are issued by a teacher and transcribed
				by a county unless a computation error occurred as verified by the teacher
				issuing the grade. Public school systems do not have the discretion to
				attribute a Pass/Fail credit with no quality points for courses merely because
				the student transferred from another public school system, home school, or
				non-public school system.
Weighted Course Grading
							 Scale
Average
Grade
Quality Points
90-100
A
5.0
80-89
B
4.0
70-79
C
3.0
60-69
D
2.0
0-59
F
0
9.1.h.3. CBEM shall accept a transcript or
				other credential provided by a public school program, non-public school
				program, or home school program as record of a student's previous academic
				performance for the purpose of placement and credit assignment. CBES shall
				transcribe the student's letter grades and quality points from home school
				programs and non-public school programs denoting that the student received the
				credit from a source other than a program accredited through Policy 2330, and
				that the credit was accepted and recognized by a West Virginia public school
				pursuant to W. Va. Code §18-8-1a.
9.1.i. CBEM and all of those within their
				purview have the duty and responsibility to oversee educational equity.
1 W. Va. Code §18-5-18a
				  states: "the State Superintendent is authorized, consistent with sound
				  educational policy, (a) to permit on a statewide basis, in grades 4-6, more
				  than twenty-five pupils per teacher for the purposes of instruction in physical
				  education . . . ." Accordingly, for physical education classroom for Grades 5
				  and 6 located in a middle school, counties are given the discretion to
				  determine the maximum number of students permitted per class taking into
				  consideration health, safety, and instructional needs of
				  students.