Washington Administrative Code › Title 118 - Military Department (Emergency Management) › Chapter 118-09 - Criteria for allocation of emergency management assistance funds › Section 118-09-040 - Allocation of funds

Current through Register Vol. 24-14, July 15, 2024
EMA funds shall be allocated to eligible EMOs as prescribed in
				this section.
(1)
EMPG funds and
			 successor/supplemental federal emergency management assistance funds:
EMPG and successor/supplemental federal emergency management assistance funds
			 shall be allocated to eligible EMOs on a per capita basis modified by the
			 allocation methodology set forth in this subsection. Per capita determinations
			 for county and city EMOs shall be based on the official population estimates
			 annually established by the Washington state office of financial management
			 (OFM) under
			 RCW 43.62.020. Per capita determinations for
			 tribal EMOs shall be based on the population estimates established by the OFM
			 Small Area Estimates Program for tribal areas.
(a) EMD is to retain the federally authorized
			 percentage of these funds for Management and Administration (M&A). From the
			 remaining amount, the director shall determine the amount of funding available
			 for EMD operational costs and allocation to EMOs in consultation with the
			 advisory group.
(b) The process for
			 determining allocations to EMOs is a two-step process. First, the amount of
			 funding allocated to least populated counties is to be determined in accordance
			 with this subsection. Second, the amount of funding allocated for the least
			 populated counties is to be subtracted from the total amount of funding
			 available for allocation to EMOs. The remainder is the amount of funding
			 available for allocation to the remaining counties, cities in those counties
			 and to tribes, which will be allocated on a per capita basis.
(c) Minimum amount that will be awarded.
			 Under the allocation methodology set forth in this subsection:
(i) No county or city EMO will receive an
			 award of these funds unless it qualifies for an award of at least ten thousand
			 dollars;
(ii) No county or city EMO
			 will receive an award of these funds unless it can provide a fifty percent
			 match of at least ten thousand dollars; and
(iii) No city located in a least populated
			 county will receive an award of these funds.
These limitations do not apply to tribal EMOs.
(d) Allocation
			 methodology. The amount of funding available to EMOs will be allocated to least
			 populated counties as follows:
(i) Special
			 consideration is to be given to least populated counties due to the diverse
			 population range of counties in the state. These counties would not benefit
			 from a per capita allocation. Except as provided in (d)(iv) of this subsection,
			 least populated counties are those counties that will not receive at least
			 eighteen thousand dollars in funding using a per capita allocation.
(ii) Least populated counties shall receive
			 an allocation of EMPG and successor/supplemental federal funding in an amount
			 to be determined by the director consistent with this subsection. These
			 counties meeting eligibility requirements need assurance of a reliable level of
			 such funding, with the target amount of funding being at least eighteen
			 thousand dollars. The intent is for the award amount combined with the fifty
			 percent match requirement to allow for employment of a half-time dedicated
			 emergency management professional.
(iii) The amount selected for allocation to
			 least populated counties beyond the target amount is to be commensurate with
			 the amount of these funds available for statewide county and city EMO funding,
			 except as limited by (d)(v) of this subsection. For example, if the amount of
			 these funds available for allocation to county and city EMOs increases,
			 allocations to the least populated counties will be proportionately increased,
			 except as limited by (d)(v) of this subsection.
(iv) If the amount selected for allocation to
			 least populated counties is greater than eighteen thousand dollars, that amount
			 shall be used for determining what counties are designated as a least populated
			 county for purposes of this subsection.
(v) These counties shall not receive awards
			 greater than counties that do not fall into this category.
(vi) To preserve the minimal amount of
			 funding available to these counties, cities located within these counties shall
			 not be allocated EMPG or successor/supplemental federal funds. These cities
			 shall collaborate with their county to sustain and improve emergency management
			 programs and capabilities.
(e) Match requirements:
(i) The EMO shall meet all matching fund
			 requirements associated with receipt of the funds only through a hard,
			 dollar-for-dollar, match from a dedicated EMO emergency management budgeted
			 fund;
(ii) The match shall not
			 include any funds otherwise prohibited for such use by federal funding
			 requirements; and
(iii) If an EMO
			 is unable to meet the matching fund requirements, its award will be reduced to
			 the amount it is able to meet, but no award shall be made to a county or city
			 EMO unless it can provide a fifty percent match of at least ten thousand
			 dollars.
(iv) Examples:
(A) If an EMO allocation is eighteen thousand
			 dollars but only a match of eleven thousand dollars can be met, the award will
			 be reduced to eleven thousand dollars.
(B) If a county or city EMO allocation is
			 eighteen thousand dollars but a match of only nine thousand five hundred
			 dollars can be met, the award will be zero.
(f) Phase-in of funding methodology: During
			 each of the first three years following the effective date of this rule,
			 application of this allocation methodology shall create no more than a
			 thirty-three percent incremental change each year from the federal fiscal year
			 2012 EMPG allocation until fully implemented in the third year, at which time
			 this subsection shall cease to apply. The 2012 allocation is to be used as the
			 base year for purposes of the phase-in calculations. EMOs that received
			 one-time funding increases in 2012 will have their implementation base reduced
			 by that amount for purposes of calculating the thirty-three percent incremental
			 change each year.