West Virginia Code of State Rules › Agency 95 - Jails And Prisons Standards Commission › Title 95 - LEGISLATIVE RULE JAIL AND CORRECTIONAL FACILITY STANDARDS COMMISSION › Series 95-02 - Minimum Standards For Construction, Operation And Maintenance Of Correctional Facilities › Section 95-2-2 - Administration, Organization and Management

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1.
						Organization. The correctional facilities of West Virginia shall be
						administered and managed by the Division of Corrections and the Commissioner of
						Corrections as provided in W. Va. Code '25-1 et seq.
2.2. Mission Statement. The Division of
						Corrections shall prepare a written document delineating the mission of each
						correctional facility within the context of the total correctional system and
						shall review this mission statement at least annually and update it, if
						necessary.
2.3. Philosophy and
						Goals. The Chief Executive Officer of each correctional facility shall prepare
						a written statement which describes the philosophy and long-range goals of the
						correctional facility and its satellites; the statement shall be reviewed at
						least annually and updated if necessary.
2.4. Annual Goals and Objectives. The Chief
						Executive Officer shall formulate goals for the correctional facility at least
						annually and translate them into measurable objectives.
2.5. Chief Executive Officer. Each
						correctional facility shall be headed by a Chief Executive Officer who is in
						charge of all inmates, personnel, volunteers and all programs and activities
						connected with the correctional facility.
2.6. Appointment. The Chief Executive Officer
						of the correctional facility shall be appointed by the Commissioner of the
						Division of Corrections.
2.7.
						Qualifications. The educational, operational and administrative qualifications
						of the Chief Executive Officer of the correctional facility shall be specified
						in writing by the appointing authority.
2.8. Tenure. The term of office of the Chief
						Executive Officer, and management or other personnel not included in the
						classified service rules (143CSR1)of the Personnel Division shall be at the
						will and pleasure of the Commissioner of Corrections.
2.9. Outside Agencies. The roles and
						functions of employees of other public or private agencies providing a service
						to the correctional facility shall be covered by written policies and
						procedures which specify the relationship to the Division of Corrections and
						responsibilities of the Chief Executive Officer; the policies and procedures
						shall be reviewed at least annually.
2.10. Organization Chart. The Chief Executive
						Officer shall prepare a written plan with an organizational chart for the
						correctional facility for which he or she is responsible which shall describe
						the correctional facility organization, and which shall group similar
						functions, services and activities into administrative subunits. This plan
						shall be reviewed at least annually and updated as needed by the Chief
						Executive Officer.
2.11. Staff
						Meetings. Meetings shall be held at least monthly between the Chief Executive
						Officer and all department heads, and meetings shall be held at least monthly
						between department heads and their key staff members. Written records of these
						meetings shall be kept on file at the facility.
2.12. Staff/Inmate Communication. There shall
						be a system of two-way communication between all levels of staff and
						inmates.
2.13. Administrative
						Manual. The policies and procedures for operating and maintaining the
						correctional facility and its satellites shall be specified in a manual, which
						is accessible to all employees and to the public and shall be reviewed at least
						annually by the Chief Executive Officer.
2.14. Operations Manual. Each department and
						major administrative unit of the correctional facility shall maintain a manual
						of standard operating procedures that specifies methods of implementing
						policies. The standard operating procedures shall be reviewed at least
						annually, updated as needed, and made available to employees.
2.15. Changes in Manuals. There shall be a
						written system to disseminate approved new or revised policies and procedures
						to designated staff, volunteers, and when appropriate, to inmates prior to
						implementation.
2.16. Inspections
						and Reviews. There shall be a system whereby the Chief Executive Officer, or
						designated staff, monitors the implementation of programs and services through
						inspections and reviews which are conducted at least annually.
2.17. Quarterly Reports. The Chief Executive
						Officer shall report in writing correctional facility activities at least
						quarterly to the Division of Corrections. Reports shall include major
						developments in each department or administrative unit, major incidents,
						population data, staff and inmate morale, and major problems and plans for
						solving them.
2.18. Legal
						Assistance. Legal assistance for the Chief Executive Officer and other staff
						shall be provided by the Division of Corrections as needed in the performance
						of their duties.
2.19. Correctional
						Facility Programs. The correctional facility shall provide for all inmates the
						following constructive programs, including, at a minimum: reception and
						orientation; evaluation and classification; academic education equivalent to
						high school; vocational training; employment; religious services; social
						services and counseling; psychological and psychiatric services; library
						services; medical and dental health care; athletic, recreational and leisure
						time activities; inmate involvement with community groups; mail and visiting;
						access to media; legal materials; attorneys and courts; volunteer services; and
						pre-release orientation and planning.
2.20. Requests for Information. Requests from
						federal, state and local legislative, executive and judicial bodies for
						information concerning programs and specific cases shall be responded to
						promptly and fully by correctional facility staff in accordance with written
						policies and procedures, and provisions relevant to rights of
						privacy.
2.21. Media Access.
						Representatives of the media shall be granted access to the correctional
						facility, consistent with the preservation of inmates' privacy and the
						maintenance of order and security.
2.22. Collaboration with Colleges. There
						shall be collaboration with colleges and universities for the provision of
						educational opportunities for inmates. Institutions of higher learning can
						provide qualified persons to serve as advisors for policies and programs, and
						to provide specialized training assistance. Internship or practicum programs
						developed with college and universities can assist greatly in the development
						and recruitment of career correctional employees. Mutual use of facilities and
						faculty can benefit both groups.
2.23. Political Activity. Each correctional
						facility shall have a written policy conforming to governmental statutes and
						rules relating to campaigning, lobbying and political practices, which is known
						and available to all employees.