reglab/statecodes huggingface dataset:
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-31 - Ethics › Section 133-31-6 - Additional Ethical Standards

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. A governing board may establish
				additional ethical standards for its employees not inconsistent with this rule
				or the West Virginia Governmental Ethics Act.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-31 - Ethics › Section 133-31-7 - Presidents

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1. The chair of a
				governing board shall have the authority to review and grant approval of those
				activities of the institution's president which may involve a conflict of
				interest pursuant to this rule or the institution's rule.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope.
				This rule establishes the policy for the assessment of tuition and fees at West
				Virginia's undergraduate public institutions of higher education.
1.2. Authority. West Virginia Code §
									18B-10-1(d).
1.3. Filing Date. - - March 1,
				2023.
1.4. Effective Date. -- April
				1, 2023.
1.5. Sunset Date. - This
				rule shall terminate and have no further force or effect on April 1,
				2028.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. Unless the
				context in which used clearly requires a different meaning, the definitions
				contained in W. Va. Code §§
									18B-10-1c and
				18B-19-2 apply to this rule in
				addition to the definitions set forth below:
2.1.a. "Administratively exempted schools"
				means those universities that are not statutorily \exempted, but that have
				obtained administratively exempt status pursuant to W. Va. Code §
										18B-1-1f. Administratively
				exempted schools remain subject to the provisions of this rule.
2.1.b. "Statutorily exempted schools" means
				West Virginia University, including West Virginia University Potomac State
				College and West Virginia University Institute of Technology; Marshall
				University; and the West Virginia School of Osteopathic Medicine. The
				statutorily exempted schools are exempt from the provisions of this
				rule.
2.1.c. "Higher Education
				Price Index or HEPI" means the inflation index designed specifically for use by
				institutions of higher education to track the main cost drivers in higher
				education and to measure the change in the price of the goods and services
				purchased by colleges and universities as measured by the Commonfund Institute,
				a branch of Commonfund, a nonprofit organization devoted to the management of
				college and university endowments.
2.1.d. "Supplemental fee" means the
				operational charges or user fees charged to offset the specific costs for
				providing these services. These fees include, but are not limited to, course,
				lab, late payments, drug testing, instrument fees, and other services provided
				to students.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-4 - Tuition and Fee Increases

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Approval of
				Tuition and Required Fee Increases.
4.1.a.
				For the purposes of this rule, calculation of seven percent (7%) shall be based
				on all required tuition and fee rates charged to all West Virginia resident
				students.
4.1.b. Tuition increases
				related to fee simplification proposals that result in an expense neutral
				change for an in-state student shall not be counted toward the ten percent
				(10%) allowance exempt from Commission approval.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-5 - Expenditure

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1.
				Institutions may expend auxiliary fees on the operations of residence halls,
				faculty and staff housing, food services, intercollegiate athletics, student
				unions, bookstores, and other service centers.
5.2. Institutions may spend auxiliary capital
				fees on debt service, information technology projects, capital projects and
				campus maintenance and renewal for residence halls, faculty and staff housing,
				food services, intercollegiate athletics, student unions, bookstores and other
				service centers and information technology systems.
5.3. Institutions may expend capital fees on
				debt service, capital projects and facilities maintenance and renewal for
				facilities that support instruction, research, academic support, student
				services, institutional support, and operation and maintenance of the physical
				plant.
5.4. Institutions may expend
				educational and general fees on instruction, research, academic support,
				student services, institutional support, operation and maintenance of the
				physical plant, scholarships and fellowships, and debt service on bonds.
				Education and general expenditures do not include expenditures for auxiliary
				enterprises or independent operations. An institution may create a category
				within Tuition and Required Education and General Fees named Tuition to
				classify a fee or group of fees charged for instructional services.
5.5. Institutions may charge supplemental
				fees to offset the cost of providing services such as, but not limited to,
				courses, labs, late payments, drug testing, musical instruments, art supplies,
				and other services provided to students.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-6 - Refunds

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. Each
				governing board must establish a refund policy for students who officially
				withdraw during a semester that complies with the requirements that the United
				States Department of Education prescribes for the return of Title IV student
				financial aid funds.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-32 - Tuition and Fee Policy › Section 133-32-7 - Deferred Payment Plans

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1. Each Board of
				Governors may establish a policy that provides deferred payment plan for
				students allowing them to pay their tuition and fees in installments. The
				deferred payment plan(s) must provide for full payment prior to the end of the
				academic term. This policy must address:
7.1.a. The interest rates, if any, that will
				be charged during the plan.
7.1.b.
				The type of installment plans available either institutionally or through a
				third party provider.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. -- This
				rule establishes the government and operations of the West Virginia Higher
				Education Policy Commission Anatomical Board.
1.2. Authority. -- West Virginia Code §
									18B-1-6, §
									18B-4-8.
1.3. Filing Date. -- December 21,
				2017.
1.4. Effective Date. --
				January 21, 2018.
1.5. Repeal of
				Former Rule. -- Repeals and Replaces Title 133, Series 33, dated September 6,
				2002.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-2 - Purpose

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. The West
				Virginia Anatomical Board (Anatomical Board) is established for receiving,
				recordkeeping and making disposition of dead human bodies for the scientific
				and educational uses and purposes of higher education institutions within the
				state and elsewhere.
2.2. The
				Anatomical Board shall operate consistent with the Revised Anatomical Gift Act
				(West Virginia Code §
									16-19-1).
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-3 - Appointments of Members

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. The
				Anatomical Board shall consist of the following four members or their
				designees:
(1) the dean of the West Virginia
				University School of Dentistry;
(2)
				the dean of the West Virginia University School of Medicine;
(3) the dean of the Marshall University
				School of Medicine; and
(4) the
				dean of the West Virginia School of Osteopathic Medicine.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-4 - Compensation of Board Members

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1.
				All members of the Anatomical Board shall be members of the state's schools of
				medicine and dentistry and shall not be entitled to, or receive, any
				compensation for services rendered in their capacity as members of the
				Anatomical Board.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-5 - Budget

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1. The Anatomical
				Board shall have no budget and, therefore, shall receive no direct allocation
				of state funds because its functions are financed by the state's medical and
				dental schools as an element of their educational expense.
5.2. Marshall University, West Virginia
				School of Osteopathic Medicine, and West Virginia University each currently
				operate a Human Gift Registry subject to the Administrative Guidelines of the
				Anatomical Board. These registries shall be financed as an educational expense
				of each medical and/or dental school.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-6 - Administration and Operations

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1.
				The Chancellor of the West Virginia Higher Education Policy Commission
				(Commission) oversees the administration of the Anatomical Board.
6.2. The Anatomical Board shall have the
				authority to appoint such officers and agents as may be necessary to carry out
				its operations. The chairperson of the Anatomical Board (the Chairperson), the
				administrative staff of the Anatomical Board, and location of the
				administrative office shall be reviewed at each annual meeting.
6.3. The Anatomical Board shall adopt and
				transmit to the Commission its Administrative Guidelines. By enacting this
				rule, the Commission specifically adopts, as its own, the Administrative
				Guidelines of the Anatomical Board.
6.4. The Administrative Guidelines of the
				Anatomical Board may be amended by the Anatomical Board. When such changes are
				made, however, the revised Administrative Guidelines shall be forwarded to the
				Commission.
6.5. The Anatomical
				Board is charged under West Virginia Code §
									18B-4-8
				with keeping a full and complete record of its transactions, indicating (among
				other things) every dead human body coming under its authority and giving the
				name, sex, age, date of death, place from which received, and when and from
				whom received. This record must be open at all times to the Attorney General of
				West Virginia and to any prosecuting attorney within the state.
6.6. Each institution which receives bodies
				under the Anatomical Board's authority shall, upon receipt of such body, file
				with the Anatomical Board a copy of the Death Certificate and a copy of the
				Donor Registration Form or Relative Release Form. Each institution in
				possession of bodies under the Anatomical Board's authority shall annually
				submit to the Anatomical Board the status of each body.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-33 - Anatomical Board › Section 133-33-7 - Reporting Requirements

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1.
				The Anatomical Board shall record the minutes of its regular and special
				meetings and shall forward copies of these minutes to the Chancellor of the
				Commission. The minutes should include a report of major actions taken, issues
				discussed, transactions accomplished, and recommendations requiring action by
				the Commission.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. " TMs
				rde promulgates policy and procedure regarding the medical student loan
				program.
1.2. Authority. " W. Va.
				Code §§
									18B-1-6 and
				18C-3-1.
1.3. Filing Date. - April 14,2009
1.4. Effective Date. " May 14,2009
1.5. Modification of Existing Rule: Title
				133, Series 34, Procedural Rule of the West Virginia Higher Education PoUcy
				Commission dated April 27,2005.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-2 - Purpose

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. The
				legislation addresses three (3) poUcy issues: The rising cost of medical
				education, continued access to medical education by West Virginians and those
				likely to remain in West Virginia after graduation who demonstrate financial
				need, and the geographic and specialty maldistribution of physicians. The loan
				program partially offsets the education and general fees paid by medical
				students to assure continued access to medical school for qualified West
				Virginians and those likely to remain in West Virginia after graduation who
				dononstrate financial need. The loan program also provides loan forgiveness
				incentives to encourage physicians to practice in designated medically
				underserved areas or in medical specialties in which there is a shortage of
				physicians.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-3 - Administration

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. The Vice
				Chancellor for Administration shall be responsible for overseeing the Medical
				Student Loan Program.
3.2. The
				West Virginia University School of Medicine, the Marshall University School of
				Medicine, and the West Virginia School of Osteopathic Medicuie shall be
				responsible for awarding loans to medical students at their respective
				institutions and for collecting loan payments.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-4 - Education and General Fees Dedicated to Program

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. The Higher Education Policy Commission
				(Commission) annually, or at such other times as it may desire, shall set
				minimum amounts of medical students' education and general fees that the
				state's three (3) medical schools must reserve for providing medical student
				loans at their respective institutions and shall assess each medical school a
				fee to offset the Commission's costs for administration and oversight of the
				program.
4.2. Effective July 1,
				2004, the maximum annual amount for an individual loan shall be
				$10,000.
4.3. Any unused funds,
				including education and general fees reserved for the benefit of the Medical
				Student Loan Program remaining at the end of the fiscal year shall not expire
				or revert but instead shall carry forward for use by the institution to provide
				medical student loans during the subsequent fiscal year.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-5 - Eligibility

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1. In order to be
				eligible for this loan, an apphcant must meet the following minimum
				requirements:
5.1.1. Full-time enrollment in
				an approved state medical school in a program leading to the degree of Doctor
				of Medicine (M.D.), or Doctor of Osteopathy (D.O.), provided that the
				individual has not yet received one of these degrees.
5.1.2. Financial need as determined by the
				institution's financial aid office.
5.1.3. United States citizenship or legal
				immigrant status while actively pursuing United States citizenship.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-6 - Application and Selection Process

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. A student must apply for the award
				utilizing the institution's standard application process. Typically, this will
				involve an institutional application and a financial statement. An institution
				may establish a deadline for applying for the loan.
6.2. Any student applying for a loan must use
				his or her social security number when submitting an appUcation. The social
				security number will be used to verify a student's identity, track appUcations,
				authorize loans, verify enrollment and good student status, and track fund
				disbursement and loan repayment. A student who fails to provide a social
				security number will not be eligible for a loan.
6.3. Each institution shall select recipients
				of the award. The number of awards will be determined by the availability of
				funds in this program at each school in any given academic year. Awards will be
				processed without regard to age, gender, race, disability, national origin,
				veteran's status or religion.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-7 - Loan Provisions and Agreement

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1. Loans may be made and award amoimts
				determined annually for each of the number of years reqmred to complete the
				course of study. The student-borrower may apply for additional loans for each
				subsequent academic year of medical school, and the institution may, but shall
				not be obUgated to, make loans to a borrower for such academic year or
				years.
7.2. Before being granted a
				loan, each apphcant shall receive an award notification issued by the
				institution on behalf of the Higher Education PoUcy Commission Medical Student
				Loan Program. Notifications shall include the following common elements:
7.2.1. Budgeted cost of education.
7.2.2. Expected family contribution (where
				appHcable).
7.2.3. Other resources
				available to meet educational expenses.
7.2.4. Financial need.
7.2.5. Aid awarded reflecting academic
				periods in which it wUl be disbursed.
7.2.6. An indication of unmet financial
				need.
7.2.7. A statement that any
				and all such loans shall be subject to the terms and conditions specified in a
				master promissory note.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-8 - Loan Repayment

Current through Register Vol. XLI, No. 28, July 12, 2024
8.1. A
				borrower shall be allowed a maximum of ten (10) years to repay the loan
				(principal and interest). Periods of authorized deferment (approved additional
				medical training, including internships, residencies, and fellowships, or
				required military service, not to exceed five years) are not included as part
				of the ten-year repayment period. However, the minimum repayment amoxmt shall
				be no less than fifty dollars ($50.00) per month.
8.2. The first payment shall not be due and
				payable until one (1) year following the date that the borrower ceases to be a
				fixU-time student at a school of medicine eUgible to participate in the Medical
				Student Loan Program. Payments are not due for periods of authorized
				deferment.
8.3. There shall be no
				penalty for early repayment of the loan.
8.4. The rate of interest charged on
				outstanding loans not in repayment shall be the prevailing rate for graduate
				subsidized Federal Stafford Loans in effort at the beginning of the repayment
				period and such rate shall be in force for the duration of the repayment
				period. Interest shall not accrue during the grace period or authorized periods
				of deferment as described within the promissory note.
8.5. In the event of the borrower's death or
				permanent and total disabihty, the unpaid balance remaining on the note
				(principal and interest) shall be cancelled.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-10 - Forbearance

Current through Register Vol. XLI, No. 28, July 12, 2024
10.1. To be eUgible
				for forbearance, a borrower must apply for and receive approval from the
				institutional financial aid officer or designated representative. The financial
				aid officer or designated representative may grant forbearance for periods of
				documented disability, unemployment or other economic hardship.
10.2. The Vice Chancellor for Administration
				must be notified by the financial aid officer or designated representative of
				all forbearance approvals related to this program.
10.3. A borrower is ehgible for forbearance
				for a period not to exceed twelve (12) months at one time.
10.4. A borrower may be held responsible for
				paying a portion of the accrued interest on the loan as a condition for
				granting forbearance.
10.5. During
				any period of forbearance, interest shall continue to accrue on the loan. If a
				borrower does not pay interest during the forbearance period, it will be
				capitalized at the end of the forbearance period.
10.6. Loan payments shall resume within sixty
				days of the forbearance end date. The exact amount of monthly payments shall be
				calculated in accordance with the original loan agreement.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-11 - Loan Management

Current through Register Vol. XLI, No. 28, July 12, 2024
11.1. The
				institution shall be responsible for notifying students selected to receive
				loans and for ensuring that borrowers receive the loan award notification and
				complete the promissory note before disbursement of fimds. The institution also
				shall be responsible for disbursement of any and all funds to students.
				Disbursements shall usually be made at the beginning of each semester in an
				amount equal to one-half (1/2) Ihe annual award.
11.2. An exit interview shall be required by
				the institution at the time the borrower gradxiates or otherwise terminates
				enrollment. At that time, the borrower's rights and responsibihties under the
				loan fund shall be discussed. Borrowers shall be obUgated during the period the
				loan is active to maintain a current address record with the student loan
				office of the medical school which provided the loan.
11.3. The institution shall exercise due
				diUgence in the collection of all loan amounts owed by borrowers.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-34 - Medical Student Loan Program › Section 133-34-12 - Financial Management

Current through Register Vol. XLI, No. 28, July 12, 2024
12.1. Each
				institution shall maintain complete and accurate accounting records for all
				funds received and disbursed under the Medical Student Loan Program, and, upon
				request, shall make such records available to Commission staff, the Legislative
				Auditor, or any other independent auditor tiiat the Commission may
				designate.
12.2. Receipt and
				disbursement of fimds shall be governed by all applicable state practices and
				procedures.
12.3. Each institution
				shall submit an annual report summari2dng all receipts and disbursements of the
				Medical Student Loan Program. This report will be in such format and contain
				such detail as the Commission may prescribe, and shall be due no later than
				July 31 each year.
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West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. -- Rule
				regarding the issuance, renewal, and revocation of permits to correspondence,
				business, occupational, and trade schools.
1.2. Authority. -- W. Va. Code §
									18B-3-5.
1.3. Filing Date. -- April 3, 1995.
1.4. Effective Date. -- April 3,
				1995.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-3 - Exemptions

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. For the
				purpose of this rule, the following are not defined as a correspondence,
				business, occupational, or trade school:
3.1.1. Any school or person licensed or
				approved to offer education or training by any other statutory licensing or
				accrediting agency pursuant to statutes of the West Virginia Code other than
				18B-3-5.
3.1.2. Any school or organization whose
				courses of instruction offered are solely for the purpose of teaching
				preparation of tax returns.
3.1.3.
				Any school conducted by any person, solely on a contractual basis with private
				or governmental organizations where obtaining a permit is not a condition of
				the contract and students are not charged tuition or other fees, and no
				advertisement of courses takes place.
3.1.4. Any training or apprenticeship program
				conducted by a company, union, or other organization in which students,
				members, or employees enrolled in the training or educational programs are not
				charged tuition or other fees.
3.1.5. Schools that offer courses which are
				conducted solely for personal development or information, do not prepare or
				represent themselves as preparing, an individual for a career or enhancing
				employment opportunities, are not offering sequential courses comprising an
				entire program and are not offering courses for more than twenty-four (24)
				weeks per calendar year.
3.1.6.
				Tutorial instruction given in a private home or elsewhere as supplemental to
				regular classes for students enrolled in public or private schools.
3.1.7. Non-profit independent colleges,
				universities, and other non-profit entities that are accredited by a regional
				accrediting agency recognized by the United States Department of
				Education.
3.1.8. Public colleges,
				universities, and schools under the jurisdiction of the West Virginia Higher
				Education Policy Commission, or the West Virginia Board of Education.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-4 - Application for Permit

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Unless
				exempted as defined in Section 3 of this rule, no person or corporation shall
				solicit students or operate any correspondence, business, occupational, trade
				school, or branch campus in the state without first applying for or obtaining a
				permit issued by the Commission. A permit shall be issued authorizing the
				solicitation of students and/or authorizing the operation of a school if all
				conditions of the laws and regulations of this state pertaining to
				correspondence, business, occupational, and trade schools are met.
4.2. If a person as defined in Section 2 of
				this rule wishes to operate or continue to operate a school or branch campus or
				to solicit students in the state, that person shall submit an original
				application for a permit to do so on forms provided by the
				Commission.
4.3. As a condition of
				the issuance of a permit, a school shall submit with the application:
4.3.1. A copy of the curriculum and
				description of courses for each program being offered;
4.3.2. A copy of the student enrollment
				contract;
4.3.3. A copy of the
				school's tuition refund policy and schedule;
4.3.4. A fully executed surety bond in the
				appropriate amount;
4.3.5. The
				appropriate permit fee;
4.3.6. A
				list of all representatives of the school who will be soliciting students;
				and
4.3.7. If accredited,
				documentation from the accrediting agency regarding accreditation
				status.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-5 - Permit Application Fee

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1.
				Any person applying for a permit to solicit students or operate a school, as
				defined by this rule, or branch campus in this state shall submit an initial
				application fee in the amount of two thousand dollars ($2,000) with the
				application.
5.2. Any person
				applying for renewal of a permit shall submit an annual fee of five hundred
				dollars ($500) with the renewal application for each campus operated by the
				school.
5.3. Any person submitting
				a permit renewal application and surety bond more than sixty (60) days after
				the last effective date of the applicant's previous surety bond shall be
				considered a new applicant for the purpose of paying the initial application
				fee.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-7 - Maintenance of Records

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1. A
				school shall maintain records at a central location and have them available for
				inspection by a representative of the Commission.
7.2. A school shall maintain academic records
				suitable for transcript purposes for each student for fifty (50) calendar years
				after the student has departed the school, or until the student becomes 65
				years of age. The records shall include, as a minimum:
7.2.1. The name and address of the
				school;
7.2.2. The full name and
				address of the student;
7.2.3. The
				starting and completion or separation dates;
7.2.4. The course of instruction or
				subject;
7.2.5. The amount of
				credit, if any;
7.2.6. The grade
				for each subject; and
7.2.7. A
				statement indicating whether the student graduated or completed the
				course.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-8 - Change of School Ownership

Current through Register Vol. XLI, No. 28, July 12, 2024
8.1. A school must notify the Commission at
				least thirty (30) days in advance of the change of ownership control. Within
				thirty (30) days of such notification, the Commission will notify the school of
				permit status.
8.2. When a school
				is located in this state and has a change of ownership control and the new
				ownership control is outside of the immediate family of the previous owner, the
				school may continue to operate under the present permit. However, before the
				solicitation of students can continue, the school shall submit to the
				Commission the following:
8.2.1. A fully
				executed surety bond in the amount of fifty thousand dollars
				($50,000).
8.2.2. The names,
				addresses, and corporate titles of all persons or other entities having a
				financial interest in the school, and the names and addresses of any other
				schools in which these persons or entities have or have had a financial
				interest.
8.2.3. A revised listing
				of all programs to be offered if changes were made with new
				ownership.
8.2.4. An application
				for each representative of the school who will be soliciting
				students.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-9 - School Closing

Current through Register Vol. XLI, No. 28, July 12, 2024
9.1. A school
				which is closing, either voluntarily or involuntarily, shall:
9.1.1. Inform the Commission of this action
				immediately by certified mail;
9.1.2. Supply the Commission with the name,
				address, and telephone number of the person responsible for closing
				arrangements;
9.1.3. Supply the
				Commission with the name, address, telephone number, and the course of study
				for each student who has not completed his or her course of study;
9.1.4. Supply the Commission with information
				on the dates of enrollment, the amount of class time left for each student to
				complete the course, and the amount of entitled refund, if any, for which each
				student is eligible;
9.1.5. Inform
				currently enrolled students by written notice of the appropriate procedures
				they are to follow to secure refunds due if suitable teachouts have not been
				arranged, or to continue their education and supply the Commission with a copy
				of this notice; and
9.1.6. Inform
				the Commission and currently enrolled students of plans to store the permanent
				student records and the procedure to obtain copies.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-10 - Student Enrollment Contract

Current through Register Vol. XLI, No. 28, July 12, 2024
10.1. Before the schooling begins, all
				students shall receive a completed, signed and dated enrollment contract
				specifying both the school's and student's legal rights and obligations. The
				agreement may incorporate into the contract by reference information in the
				school's catalog, student handbook, or other school publication without
				printing such information or publication in the contract itself. The enrollment
				contract must contain, but is not limited to, the following:
10.1.1. The name and address of the
				school;
10.1.2. The name of the
				course of study or program, including the number of credit or clock hours of
				classroom instruction, home study lessons, or other study units
				required;
10.1.3. The total cost of
				the course, term or program for which the student is obligated under the
				contract including tuition, fees, books, and any other charges the student will
				incur shall be clearly stated;
10.1.4. The school's cancellation and refund
				policy including an explanation of the procedures a student will follow to
				cancel the contract or enrollment agreement; and
10.1.5. The signature of the student
				applicant, a parent or other sponsor if the student is under the age of
				eighteen (18), and the appropriate school officials, plus the date
				signed.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-12 - Advertising

Current through Register Vol. XLI, No. 28, July 12, 2024
12.1. Each school
				and its representatives shall not make or cause to be made any oral, written,
				or visual presentation in connection with the offering or publicizing of a
				subject or course of instruction which is false or misleading.
12.2. In its advertising, a school shall:
12.2.1. Limit reference to its authority to
				operate to "Permit to Operate Issued by the West Virginia Higher Education
				Policy Commission;
12.2.2. Disclose
				that it is a home study school if it provides such instruction;
12.2.3. Advertise starting or average
				salaries of its former students only if these claims can be documented for the
				most recent twelve- (12) month period preceding the advertisement for more than
				fifty percent (50%) of the graduating class.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-13 - Student Complaints

Current through Register Vol. XLI, No. 28, July 12, 2024
13.1. A
				school shall attempt to resolve student complaints promptly and fairly and
				shall not subject a student to punitive action as a result of a written
				complaint having been filed with the school or Commission.
13.2. The school shall have written
				procedures that describe in detail how a student may register a complaint with
				the school and Commission, and how the school will investigate and attempt to
				resolve the complaint.
13.3. The
				Commission will begin the investigation of a written complaint within thirty
				(30) days of the date of receipt of the complaint unless it is a complaint
				regarding a matter over which the Commission has no jurisdiction or it is
				intrinsically not credible. The initial investigation should be completed
				within sixty (60) days of the filing of the complaint.
13.4. The school shall provide all enrolled
				students with a written copy of the student complaint procedures and make
				prospective students aware that such procedures exist and provide copies upon
				request.
13.5. Each school that is
				being investigated, as a result of a written student complaint, will be
				notified by the Commission that such an investigation is being conducted, and a
				copy of the written complaint will be forwarded to the school. The name of the
				complainant may be withheld if so requested.
13.6. The school being investigated must
				respond to any inquiry by the Commission relating to the investigation within
				ten (10) work days of its receipt of the inquiry.
13.7. Any school refusing to cooperate with
				an investigation of a written student complaint by the Commission or any other
				governmental agency shall have its permit to operate or solicit students in
				West Virginia revoked in accordance with the due process provisions of Section
				14 of these rules.
13.8. The
				Commission, upon completion of the investigation of a written student
				complaint, will supply the school by certified mail with a written report of
				the findings and any proposed corrective action. The school will have twenty
				(20) work days to reply to the Commission before any action may be
				taken.
13.9. The school has a right
				to request a hearing regarding any findings or action proposed by the
				Commission resulting from an investigation involving student complaints.
13.10. The Commission may forward
				any information pertaining to a written complaint found to have merit involving
				student financial aid to the United States Department of Education.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-35 - Correspondence, Business, Occupational, And Trade Schools › Section 133-35-14 - Warning, Suspension, Withdrawal, or Revocation of Accreditation, License, and/or Approval to Operate

Current through Register Vol. XLI, No. 28, July 12, 2024
14.1. A school shall provide the Commission
				with a copy of any notice of warning, suspension, revocation, or other adverse
				action received from any national, regional, or state accrediting and/or
				approval agency or the United States Department of Education within five (5)
				days of receipt of such notice. The school shall at the same time inform the
				Commission in writing of activities being taken to correct the
				deficiencies.
14.2. The Commission
				may for good cause, suspend, withdraw, or revoke the authorization of a school
				to operate within this state or to solicit students within the state. Good
				cause shall consist of:
14.2.1. Loss of
				accreditation by a nationally or regionally recognized accrediting
				agency;
14.2.2. Cancellation of the
				school's bond by the bonding company and failure to secure a replacement in
				accordance with this rule;
14.2.3.
				A final determination that the school has engaged in conduct prohibited by this
				rule, and the conduct warrants suspension, withdrawal, or revocation of the
				approval to operate a school or solicit students in this state, and corrective
				action has not been taken within the required time;
14.2.4. Closure of the school without
				adequately providing for the completion of students' classes or course work,
				without refunding students' unearned tuition or otherwise discharged the
				institutions contractual obligations to the students;
14.2.5. Conviction of the owner of a school
				for a felony or crime involving administration of the school or involving
				Federal Student Assistance programs; or
14.2.6. Refusal to cooperate with an
				investigation pursuant to Section 13 of this rule.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-36 - Sports Programs At Community And Technical Colleges › Section 133-36-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. -- This
				rule governs sports at community and technical colleges.
1.2. Authority. - W. Va. Code §§
									18B-1-6,
				18B-1-8.
1.3. Filing Date. -- November 8,
				1979.
1.4. Effective Date. --
				January 8, 1980.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-36 - Sports Programs At Community And Technical Colleges › Section 133-36-2 - Policy

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. The primary
				vehicle for student participation in sports activities at community and
				technical colleges will normally be the institutional intramural program and
				physical education classes. Any competitive activities beyond those provided
				through these programs shall be of a recreational or sports club nature. Should
				competition occur between public community and technical colleges located in
				the state or with other institutions of higher education, activities must be
				conducted so as to exclude the following:
2.1.1. Tackle football;
2.1.2. Intercollegiate conference
				affiliations;
2.1.3. Scholarships
				awarded on the basis of athletic ability;
2.1.4. State appropriations to defray
				operating or personnel costs; and
2.1.5. Addition of physical facilities
				constructed for the primary purpose of supporting intercollegiate
				sports.
West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-37 - Increased Flexibility For Community And Technical Colleges › Section 133-37-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. -- Rule
				regarding the approval of new occupational programs for community and technical
				colleges, mode of delivery of such programs, and employment of
				faculty.
1.2. Authority. -- W. Va.
				Code §
									18B-3-6.
1.3. Filing Date. -- June 2, 2000.
1.4. Effective Date. -- June 12,
				2000.