reglab/statecodes huggingface dataset:
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 1 - GENERAL INFORMATION › Section 1-6 - Time Computation

Current through July 13, 2024
(a) In computing
				any period of time prescribed or allowed by these rules, the day of the act, or
				event from which the designated period of time begins to run shall not be
				included. The last day of the period so computed shall be included, unless it
				is a Saturday, a Sunday, or a legal holiday, or, when the act to be done is the
				filing of a paper, a day on which weather or other conditions have made the
				office of the Department inaccessible, in which event the period runs until the
				end of the next day which is not one of the aforementioned days.
(b) When the time period prescribed or
				allowed by these rules is less than eleven (11) days, intermediate Saturdays,
				Sundays, and legal holidays shall be excluded in the computation. Whenever a
				party has the right or is required to do some act or take some proceedings
				within a prescribed period after the service of a notice or other paper upon
				the party, and the notice or paper is served upon the party by mail, three days
				shall be added to the prescribed period.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 2 - ADMINISTRATION › Section 2-1 - Advisory Panel Meetings

Current through July 13, 2024
The Advisory Panel shall meet quarterly or upon call of the
				  Director as may be necessary to conduct its business. Meetings shall be open to
				  the public. A majority of the members of the Advisor Panel shall constitute a
				  quorum for the transactions signed by the chairman. The Director may permit
				  Advisory Panel members to attend meetings by telephone. Minutes of the meetings
				  of the Advisory Panel shall be preserved in the Director's
				  office.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 2 - ADMINISTRATION › Section 2-2 - Appointment of Advisory Panel Members and Election of Officers

Current through July 13, 2024
(a) The members of the Advisory Panel shall
				be appointed for terms of two (2) years. Each regular term shall begin on June
				1 of the year of appointment and shall end on May 31 of the year in which the
				term expires. Members appointed to replace a member who has resigned or become
				incapacitated shall be appointed to serve the remainder of the term of the
				member replaced. Ninety (90) days prior to the expiration of the term of any
				member, or upon the resignation or incapacitation of any member, the Director
				shall, in a manner calculated to efficiently obtain an adequate pool of
				qualified nominees, request nominations of qualified individuals representing
				the specified employee groups participating in the group health insurance plan,
				including state agencies, the University of Wyoming and community colleges, and
				retired employees who are plan participants, as may be necessary to maintain
				the proportional representation of the specified groups required by W.S. §
									
										9-3-217.
(b) The Director shall consider all
				nominations provided in response to his request, but may also consider and
				appoint to the Advisory Panel individuals other than those nominated. The
				Director shall not be required to appoint any or all of the nominees.
(c) Nominations for members must be received
				in the Director's office no less than forty five (45) days after the date of
				the issuance of the Director's request(s) for nominations. If no nomination is
				received in response to the Director's request, the director shall at his
				discretion appoint members as are required to properly constitute the Advisory
				Panel pursuant to W.S. §
									
										9-3-217.
(d) Upon receipt of a nomination, the
				Director shall verify that the person nominated is an active plan participant
				and is otherwise eligible to serve as an Advisory Panel member.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-1 - Authority

Current through July 13, 2024
The Department is authorized to under Wyoming Statute §
									
										9-3-205(vi) to establish a
				  procedure to hear complaints by insured employees concerning the allowance and
				  payment of claims, eligibility for coverage and other matters.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-2 - Exclusivity of Remedy

Current through July 13, 2024
These rules provide the exclusive administrative remedy in
				  disputes concerning the allowance and payment of claims and eligibility for
				  coverage. Pursuant to W.S. §
									
										9-3-205, the Director's decision shall be
				  binding in disputes concerning the allowance and payment of claims and
				  eligibility for coverage.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-3 - Counsel Not Required

Current through July 13, 2024
The parties shall have the right to appear in person or by or
				  with counsel but may present their own evidence and argument and shall not be
				  required to have an attorney at any stage of proceedings under these
				  rules.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-4 - Attorneys' Fees or Costs

Current through July 13, 2024
The Director has no authority to award attorneys fees or
				  costs, and shall not consider claims for attorneys' fees or costs. The hearing
				  officer shall not allow the presentation of evidence related to such
				  claims.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-5 - Medical Necessity Determinations

Current through July 13, 2024
There is no contested case proceeding for medical necessity
				  determinations. The determination of the independent medical review
				  organization in accordance with W.S. §
									
										26-40-201 shall become the final order of the
				  Director. The date the independent review organization provides its written
				  notice of decision is the date of the Director's final decision for purposes of
				  judicial review of administrative action under Rule 12 of the Wyoming Rules of
				  Appellate Procedure.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-6 - Initiation of Proceedings

Current through July 13, 2024
Proceedings other than medical necessity determinations shall
				  be initiated as follows:
(a) The
				complainant shall file a statement of dispute the Department. The statement of
				dispute shall be filed within six (6) months of the final notification of
				denial sent to the employee upon completion of the internal appeals process
				required by the Carrier. The final notification must be in a written form and
				may include, but is not limited to, a letter, notification, or explanation of
				benefits sent to the employee. The statement of dispute shall contain the
				following:
(i) The complainant's name,
				address, telephone number, social security number, and place of
				employment;
(ii) A brief
				description of the dispute;
(iii)
				If the dispute involves the denial of coverage or of a claim, the statement
				shall include the reasons for denial, as understood by the
				complainant;
(iv) Copies of any
				relevant documents, including but not limited to bills, statements, and the
				carrier's explanation of benefits;
(v) Information regarding any contacts the
				complainant has had with the opposing party regarding the disputed matter,
				including attempts to settle the dispute; and,
(vi) A statement verifying that a copy of the
				statement of dispute has been sent to the carrier or other opposing party, and
				stating the date upon which the copy was sent.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-7 - Contested Case Hearings

Current through July 13, 2024
When required, contested case hearings shall be held in
				  accordance with the Wyoming Administrative Procedure Act, W.S. §
									
										16-3-101 through -115 and the rules
				  administered by the Office of Administrative Hearings. The Department hereby
				  incorporates by reference the following uniform rules: Chapter 2 - Uniform
				  Rules for Contested Case Practice and Procedure, adopted by the Office of
				  Administrative Hearings and effective July 20, 2017, found at
https://ai.wyo.gov/divisions/
human-resources/group-insurance. For these rules incorporated by
				  reference:
(a) The Department has
				determined that incorporation of the full text in these rules would be
				cumbersome and inefficient given the length and nature of the rules;
(b) The incorporation by reference does not
				include any later amendments or editions of the incorporated matter beyond the
				applicable date identified in Section
				8;
				and
(c) The incorporated rule is
				maintained at Department and is available for public inspection and copying at
				cost at the same location.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-8 - Confidentiality of Hearings

Current through July 13, 2024
Due to the constraints imposed under the Health Insurance
				  Portability and Accounting Act of 1996 (HIPAA), hearings held under these rules
				  shall be open to the public, except to the extent that statutorily protected
				  confidential health information is presented. Such confidential information
				  shall be sealed by the hearing officer and not released to the public.
				  Additionally, the complainant may request in writing to the hearing officer
				  that the hearing be closed.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-9 - Proposed Final Order

Current through July 13, 2024
Within ten business (10) days of the conclusion of the
				  hearing, the hearing officer shall submit a proposed final order, together with
				  the record of the proceedings, to the Director. The proposed final order shall
				  include proposed findings and conclusions. Copies of the proposed final order
				  shall be served on both parties by first class mail.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-10 - Exceptions to Proposed Final Order, Reply

Current through July 13, 2024
Within ten business (10) days of submission of the proposed
				  final order to the Director, a party may file an exception to any portion of
				  the proposed final order. The exception shall state the specific portion(s) of
				  the final order the filing party disagrees with, and the reason(s) for the
				  disagreement, and shall propose any alternative finding(s), conclusion(s) or
				  result advocated by the filing party. Any party filing an exception to the
				  proposed final order submitted to the Director by the hearing officer shall
				  serve a copy of the exception on the other party. A party may file a reply to
				  an exception filed by the opposing party within five business (5) days of the
				  filing of the exception.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-11 - Final Order

Current through July 13, 2024
Not more than forty five (45) calendar days after the
				  proposed final order is submitted, the Director shall issue the final decision
				  in the form of a written final order, which shall include findings and
				  conclusions, and shall be served on the parties by certified or registered
				  mail.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0004 - Official Group Insurance › Chapter 3 - CONTESTED CASE PROCEEDINGS › Section 3-12 - Judicial Review

Current through July 13, 2024
Judicial review from a final order of the Director shall be
				  governed by W.S. §
									
										16-3-114 and Rule 12 of the Wyoming Rules of
				  Appellate Procedure.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 1 - GENERAL PROVISIONS › Section 1-1 - Purpose

Current through July 13, 2024
The Suggestion Award Program is established to recognize
				  employees with monetary or other types of awards who contribute suggestions
				  that reduce expenditures, increase revenues or productivity, eliminate safety
				  hazards, improve efficiency in State operations and services or result in other
				  benefits to the State.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 1 - GENERAL PROVISIONS › Section 1-2 - Authority

Current through July 13, 2024
The Suggestion Award Program is authorized by
				  W.S.
				  9-2-1034. This law establishes a Suggestion
				  Award Board (hereafter referred to as "Board") composed of four (4) state
				  employees and (1) staff coordinator appointed by the
				  Governor.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 1 - GENERAL PROVISIONS › Section 1-3 - Responsibilities

Current through July 13, 2024
(a) Suggestion Award Board. The Board shall
				be responsible for the following:
(i)
				Adoption of rules and regulations, including criteria for making
				awards.
(ii) Administration of the
				program to ensure uniformity and consistency among agencies.
(iii) Reviewing and approving agency
				recommendations regarding whether an award shall be made and the type and
				amount of the award.
(iv) Reviewing
				and approving all non-cash award alternatives.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 2 - ELIGIBILITY REQUIREMENTS › Section 2-1 - Eligibility Requirements for Suggestors

Current through July 13, 2024
(a) All active and
				retired employees of the executive branch of Wyoming state government are
				eligible to participate in the Suggestion Award Program.
(b) The Governor's staff, department
				directors, commissioners, deputy directors, deputy commissioners, division
				administrators, major fiscal and administrative policy development staff or
				equivalent are excluded by
				W.S.
				9-2-1034 from receiving monetary
				awards.
(c) The Board shall have
				the final authority to determine if a suggestor is eligible to receive a
				monetary or other type of award. Eligibility information may be solicited from
				the agency head.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 2 - ELIGIBILITY REQUIREMENTS › Section 2-2 - Eligibility Requirements for Suggestions

Current through July 13, 2024
(a) Suggestions
				shall be submitted on the approved form and shall identify a problem or area in
				which cost savings, productivity or efficiency can be improved, recommend a
				specific action to resolve the problem or improve the situation and describe
				the expected savings or benefits to the Sate.
(b) Suggestions of the following types shall
				not be eligible for award consideration:
(i)
				Correction of a condition that exists only because established procedures or
				policies are not being followed.
(ii) An award has been granted for the
				suggestion previously.
(iii) The
				suggestion is too vague or ambiguous to be properly evaluated or implemented as
				written, or no method or procedure to implement the suggestion has been
				proposed.
(iv) Personal complaints,
				grievances, opinions or issues.
(v)
				Suggestions requiring legislative action. If legislation is passed implementing
				the idea, the Suggestors may be considered for an award by the Board.
(vi) Ideas under active consideration by
				management, i.e., management is actively considering the idea prior to the
				suggestion being made. Documentation of prior consideration shall be made
				available by management.
(vii) The
				employee has obtained a patent on the idea or has claimed copyright
				thereon.
(viii) Suggestions from an
				employee who has been assigned research, planning, investigation, or management
				analysis of a specific problem as a part of their job duties.
(ix) Suggestions from supervisory personnel
				pertaining to the employee's work unit unless the suggestion requires approval
				of a higher authority to implement or if the suggestion applies to work units
				beyond the Suggestors area of responsibility.
(x) Suggestions concerning employee
				classification and compensation other than those involving procedure or
				administration.
(xi) Suggestions to
				eliminate, lower or raise fees or taxes levied by the state.
(xii) Suggestions dealing with new procedures
				or programs which have been in effect for less than six (6) months.
(xiii) Criticism of the employees or their
				work performance.
(xiv) Recommend a
				"study or survey or review" with the course of action to be taken in accordance
				with the findings.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 2 - ELIGIBILITY REQUIREMENTS › Section 2-3 - Joint Submission of Suggestions

Current through July 13, 2024
(a) A suggestion
				submitted by a group of employees shall be treated as a team suggestion and any
				award will be equal among the eligible employees. A suggestion form submitted
				by a team of employees must bear the names and signatures of all individuals
				involved.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 3 - AWARDS › Section 3-1 - Award Types

Current through July 13, 2024
(a) Awards may be
				given to employees for suggestions that result in either measurable savings or
				other benefits to the state. Awards may be either monetary or nonmonetary.
				Monetary awards shall be for savings that can be calculated using a
				cost/benefit analysis within limits prescribed by
				W.S.
				9-2-1034 and these rules. Nonmonetary awards
				shall be for intangible benefits for which a cash savings cannot be
				calculated.
(b) Awards shall be
				based on savings or benefits realized by the state in the first twelve (12)
				months following the date the suggestion is implemented.
(c) Awards shall be given to eligible
				employees whose suggestions are adopted and successfully implemented by a state
				agency.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 3 - AWARDS › Section 3-2 - Awards

Current through July 13, 2024
(a) The maximum monetary award paid to an
				individual shall be limited to five percent (5%)of the first year's estimated
				annual net savings, or five thousand dollars ($5,000.00), whichever is
				less.
(b) The total amount of a
				monetary award for a team suggestion paid by one or more agencies shall not
				exceed twenty-five percent ( 25%) of the first year's savings. Each team member
				shall receive an equal award with a maximum of five percent (5%) of the
				savings, or five thousand dollars ($5,000.00), whichever is less.
(c) Awards for savings of less than ten
				thousand dollars ($10,000.00) shall be in the form of a cash award or an
				alternative noncash award system.
(d) Awards for suggestions that are
				intangible in nature may be rewarded through the use of administrative leave
				not to exceed five (5) days or other non-monetary rewards.
(e) Net annual savings shall be certified by
				the evaluating agency and verified by the Board. Net annual savings shall be
				determined by subtracting the cost to implement a suggestion from the estimated
				gross savings for the first year after the suggestion has been
				adopted.
(f) Monetary awards shall
				be paid by the principal benefitting agency or agencies from the amount of
				funds or appropriate money saved or increased by implementing the
				suggestion.
(g) The board shall
				identify the agency or agencies who shall be the principal beneficiary of the
				suggestion. If other agencies are able to benefit from the suggestion, the
				board shall determine if the monetary award shall be prorated among the
				benefitting agencies. Suggestions become the property of the state and can be
				used in other agencies with no additional monetary award.
(h) Monetary awards shall be considered as
				taxable income and all appropriate federal income and FICA taxes shall be
				withheld.
(i) Monetary awards shall
				normally be paid upon initiation of a suggestion based on estimated net savings
				for one year following implementation. If a monetary award amount cannot be
				reasonably and accurately calculated, the agency, with the Board's permission,
				may elect to pay in the following manner.
(i)
				A partial payment may be granted to the Suggestors, upon initiation of the
				suggestion. The remainder of the monetary award shall be paid in a lump sum
				when total savings are documented. No interest shall be paid on that portion
				which is yet to be awarded.
(ii)
				Unexpected savings recognized within one (1) year following implementation of
				the suggestions may be re-evaluated and awarded in accordance with Section 2.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 4 - CONDITIONS IN PROCESSING SUGGESTIONS › Section 4-1 - Duplicate Suggestions

Current through July 13, 2024
If duplicate or substantially similar suggestions are
				  submitted, the suggestion with the earliest date of receipt by the Board shall
				  be eligible for consideration.
(a) If
				duplicate or substantially similar suggestions are received on the same date,
				these suggestions shall be considered eligible for consideration and any awards
				shall be shared equally by the eligible Suggestors.
(b) The Board shall have final authority in
				determining the duplication or similarity of suggestions.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 4 - CONDITIONS IN PROCESSING SUGGESTIONS › Section 4-2 - Modification of Suggestions

Current through July 13, 2024
If an agency modifies an employee's suggestion and initiates
				  the suggestion in a different form, the employee shall be eligible for an award
				  if the employee's suggestion was directly responsible for the action taken by
				  the agency's management. The reward shall be made on the basis of the
				  suggestion's contribution or impact on the implemented process or
				  procedure.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 4 - CONDITIONS IN PROCESSING SUGGESTIONS › Section 4-3 - Active Life of Suggestions

Current through July 13, 2024
The active life of an eligible suggestion shall be from date
				  of receipt by the Board. A nonadopted suggestion shall remain eligible for
				  award consideration if adopted within one (1) year from the date of final
				  disposition.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 4 - CONDITIONS IN PROCESSING SUGGESTIONS › Section 4-4 - Administrative Functions

Current through July 13, 2024
The Board may authorize the Suggestion Award Coordinator to
				  make the day-to-day decisions involving the administration of the program. This
				  may include, but not be limited to, eligibility of suggestions and Suggestors,
				  referral of suggestions to appropriate agencies, and responding to questions or
				  problems. All final decisions shall be made by the Board and are not subject to
				  appeal through grievance or other employee dispute resolution
				  procedures.
(i) Funding for the
				administration of the suggestion awards program shall be through the savings
				generated. When an award is approved, one percent (1%) to a maximum of five
				thousand dollars ($5,000.00) of the anticipated savings shall be deposited in a
				program administration account to fund marketing and administration of the
				program. These funds shall not be used to fund additional positions.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 5 - PROTECTION CRITERIA › Section 5-1 - Rights to Use a Suggestion

Current through July 13, 2024
(a) The use by the
				State of an employee's suggestion shall not form the basis of a further claim
				of any nature upon the State by Suggestors, the Suggestors's heirs or
				assigns.
(b) When an award is
				granted, the suggestion shall be considered the property of the State. The
				State shall have the right to make full use of the suggestion in any form or
				within any agency, modified or otherwise, as it sees fit without further claim
				by the Suggestors. The right of the State to use a suggestion shall not in any
				way be abridged or limited by copyrights or patents.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0005 - Personnel-Suggestion Award Board › Chapter 5 - PROTECTION CRITERIA › Section 5-2 - Former or Deceased Employees

Current through July 13, 2024
(a) Former
				employees shall remain eligible for a monetary award if the State adopts the
				suggestion within one (1) year from the date of final disposition.
(b) In the case of a deceased employee, any
				monetary award shall be paid to the employee's heirs or estate.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-1 - Authority

Current through July 13, 2024
These State Procurement Rules are promulgated by the
Department of Administration and Information, General
				  Services Division, Procurement Section, State of Wyoming, also hereinafter
				  referred to as the Division in accordance with
				  W.S.
				  9-2-1016,
				  16-6-111,
				  16-6-201 through
				  16-6-206,
				  16-6-116,
				  16-6-117,
				  16-6-401 through
				  16-6-403,
				  27-4-413; and supersede and take
				  precedence over any other purchasing rules promulgated by any state agency of
				  the Executive Branch of government, except hereinafter provided by Section 2
				  Chapter 1.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-2 - Coverage

Current through July 13, 2024
These Procurement Rules shall apply to all agencies,
				  offices, boards and departments in the Executive Branch of government except
				  those noted in W. S.
										9-2-1016(b).
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-3 - Interpretation

Current through July 13, 2024
The Division shall be solely responsible for providing
				  official interpretations of these rules in case of apparent internal conflicts
				  between rules; when questions arise regarding the application of these rules to
				  specific situations, procedures or policies; or upon the request of an agency
				  head.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-4 - Enforcement

Current through July 13, 2024
(a) The Division shall ensure that these
				rules are enforced, and that the provisions of these rules are applied
				uniformly and fairly throughout the Executive Branch.
(b) Agency Responsibility
(i) Agency heads are responsible for the
				application of these rules within their agency, and shall ensure that all
				agency employees comply with the provisions of these rules. Agency heads are
				responsible for the actions of agency management employees, when they are
				acting on purchasing matters or on behalf of the agency head.
(ii) Agency heads shall ensure that, as
				necessary, employees of the agency are knowledgeable of pertinent provisions of
				these rules, when such knowledge is required for proper execution of their
				duties.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-5 - Purchasing Policies

Current through July 13, 2024
The Division may, as necessary, issue written policy
				  statements relating to the interpretation or application of these rules,
				  procedures for the administration of purchasing functions and to other matters
				  which it may consider necessary for proper purchasing procedure. Agency heads
				  shall ensure dissemination of, and compliance with, such policy
				  statements.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-6 - Responsibility for Agency Functions

Current through July 13, 2024
Agency heads shall ensure that the following functions are
				  performed in their agency.
(a) The
				establishment and maintenance of internal procedures for administration of
				purchasing functions.
(b) The
				establishment and maintenance of purchasing records and files.
(c) If warranted by the size of the agency,
				the designation of a contact position for communication with the Division
				regarding purchasing.
(d) As
				necessary, the issuance of internal agency policies relating to procedures,
				lines of communication, authority to act in purchasing matters, work unit
				regulations and other purchasing policy matters not in conflict with the
				purchasing rules and State purchasing policies.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 1 - GENERAL PROVISIONS › Section 1-7 - Savings Clause

Current through July 13, 2024
If any provisions of these rules or its application to any
				  person or circumstance is held invalid or in conflict with any other provision
				  of these rules, the invalidity shall not affect other provisions or
				  applications of these rules which can be given effect without the invalid
				  provision or application, and to this end the provisions of these rules are
				  severable.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 2 - LIMITATIONS ON PROCUREMENT › Section 2-1 - Procurement Policies

Current through July 13, 2024
Agencies shall obtain supplies, materials and services in
				  accordance with state statutes and the requirements outlined in the Purchasing
				  Procedures Manual. This Manual shows the current procurement dollar thresholds
				  and the corresponding requirements for each level. A printed version of the
				  Manual is available from the Procurement Section. The Manual is also available
				  at the A &I website:
http://ai.state.wy.us
.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 2 - LIMITATIONS ON PROCUREMENT › Section 2-2 - Emergency Purchases

Current through July 13, 2024
It is realized that there will be emergency purchases and
				  other exceptions that the procurement policies and procedures do not cover.
				  Emergencies or exceptions must be verbally authorized by the administrator
				  prior to an agency making any commitment to vendors. As follow-up, the agency
				  must write a letter, reiterating the situation, and forward it to
				  Procurement.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 3 - PREFERENCES › Section 3-2 - Bidders and Proposers

Current through July 13, 2024
Every bidder or proposer seeking to secure a contract to
				  provide supplies, services or materials to the State of Wyoming should indicate
				  in the bid or proposal which, if any, preferences are to be applied to the bid
				  or proposal and include any necessary information or documentation to support
				  qualification for the preference.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-1 - Protest

Current through July 13, 2024
Protest of specific procurements conducted by the Wyoming
				  state government may be made by the bidders, proposers or qualified potential
				  bidders or proposers for that product or service for up to 10 (ten) days
				  following the date of notice of intent to award of the contract or purchase
				  order.
(a) Availability. Those
				proprietors, vendors, or firms submitting a bid or proposal for the specific
				procurement to be protested may participate in the protest procedure.
(b) Time. Protest shall be made, in writing,
				within ten calendar days of notice of intent to award the contract or purchase
				order by the state.
(c)
				Notification of Protest. A protest must be made in writing to:
State Procurement
Department of Administration and Information
700 West 21st Street
Cheyenne, Wyoming 82002
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-2 - Notification of Protest by Bidder or Proposer

Current through July 13, 2024
(a) When there is
				reason to believe that a specific procurement has violated the procurement
				policy or procedures of the State of Wyoming, protest may be made by following
				these procedures:
(i) Notify the Procurement
				Section, General Services Division, Department of Administration and
				Information, in writing, that a formal protest is made to a specific
				procurement.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-3 - Action by the State on the Notification of Protest

Current through July 13, 2024
Upon receipt of a written statement of protest of a
				  procurement, the Procurement Section, General Services Division, Department of
				  Administration and Information will:
(a) Record the Protest. Make a record of the
				protest in the procurement file.
(b) Informal Protest Meeting. On agreement of
				the parties, schedule and conduct an informal meeting for the purpose of
				attempting to resolve the protest informally.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-5 - Commencement of Action

Current through July 13, 2024
(a) Upon written
				request by the bidder or proposer, the Procurement Section shall commence
				proceedings to consider the protest In an order to show cause, the Procurement
				Section shall notify the bidder or proposer and the state agency making the
				procurement of the:
(i) Time, place and
				nature of the hearing.
(ii) The
				legal authority and jurisdictional basis under which the hearing is to be
				held.
(iii) The particular
				procurement rules, policies, or statutes violated by the procurement.
(iv) Alleged violations.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-6 - Time and Place of Hearing

Current through July 13, 2024
(a) The hearing
				shall be held no less than twenty (20) days after service of the notice of the
				hearing to the bidder or proposer.
(b) Upon motion and good cause by any party
				the hearing may be postponed.
(c)
				Hearing will be conducted in the state's capitol city, Cheyenne, unless upon
				motion and for good cause another location is found to be preferable.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-7 - Service and Filing

Current through July 13, 2024
(a) The petition or
				order to show cause shall be served personally or by mail, return receipt
				requested, addressed to the principal place of business of the bidder or
				proposer. Service of other documents shall be made to all parties or their
				counsel as shown by the certificate of service on each document, and service is
				complete upon mailing.
(b) The
				original of all documents filed for inclusion in the record shall be filed with
				the Procurement Section and the date of receipt noted on each. Copies will be
				promptly forwarded to the hearing officer.
(c) The Procurement Section shall assign each
				protested case a docket number and keep a docket entry sheet, listing all
				documents filed in connection with the case and the date of receipt of
				each.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-8 - Default

Current through July 13, 2024
In the event a bidder or proposer fails to appear at the
				  hearing after valid service has been made, the bidder or proposer will be
				  considered in default and the allegations made by the bidder or proposer shall
				  be considered as false and an appropriate order entered.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-9 - Hearing Officer

Current through July 13, 2024
(a) The Procurement
				Section shall designate or contract with a knowledgeable person to conduct the
				hearing.
(b) The bidder or proposer
				may move to disqualify a hearing officer by filing with the Procurement Section
				a written motion with support affidavits of personal bias. After careful
				consideration of the evidence presented, the Procurement Section shall rule on
				the motion.
(c) The hearing officer
				may withdraw whenever the hearing officer considers himself or herself
				disqualified because of personal bias or other substantial reason.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-10 - Authority of Hearing Officer

Current through July 13, 2024
In accordance with
				  W.S.
				  16-3-112, hearing officers have authority
				  to:
(a) Administer oaths and
				affirmations.
(b) Issue
				subpoenas.
(c) Rule upon offers of
				proof and receive relevant evidence.
(d) Take or cause depositions to be taken in
				accordance with the provisions of the Administrative Procedures Act, W.S. W.S.
				W.S.
				16-3-101 through 115.
(e) Regulate the course of the
				hearing.
(f) Hold conferences for
				the settlement or simplification of issues.
(g) Dispose of procedural request or similar
				matters.
(h) Make recommended
				decisions when directed to do so by the Procurement Section.
(i) Take any action authorized by the
				Procurement Section, the Administrative Procedures Act, or the Wyoming State
				rules or statutes.
(j) Determine
				whether to grant intervention to any party moving to intervene.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Chapter 4 - PROTESTS › Section 4-11 - Final Decision

Current through July 13, 2024
(a) Upon receiving
				a recommendation by the hearing officer, the Director of the Department of
				Administration and Information shall issue a final decision in the
				protest.
(b) In the event the
				Director determines the procurement procedures were violated, the Director may
				take any reasonable actions within his discretion to remedy the violation,
				including rescinding the Notice of Intent to Award and reissuing a request for
				bid or proposal.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0006 - Purchasing Division › Appendix - DEFINITIONS

Current through July 13, 2024
The following definitions are an integral part of these rules
				and whenever used in these rules or in any purchasing policy statement,
				memoranda or correspondence these terms shall be understood to have the
				following meanings.
1. Action. Process
			 to follow to accomplish procedures.
2. Addendum. A supplement denoting a written
			 change to an Invitation for Bid, Request for Proposal or Contract.
3. Addition. Used in construction context for
			 any construction addition to any existing public structure.
4. Advertising. The solicitation of
			 competitive sealed bids through advertising. Publication of notice of
			 acceptance.
5. Affidavit. A written
			 statement sworn to before a notary.
6. Agency. The division of government
			 initiating the purchasing process.
7. Agreement. An understanding or arrangement
			 between two or more parties.
8.
			 Alteration. A modification.
9.
			 Amendment. A formal statement of a change.
10. Award. To declare as legally
			 granted.
11. Bank Money Order. An
			 order for the payment of a specified amount of money, issued and payable at a
			 bank.
12. Bid. A competitive price
			 offer made by an intended seller, usually in reply to an invitation for bid. A
			 price offer made at a public auction.
13. Bid Opening. The act of publicly removing
			 bids from bid file, opening the bid envelopes, and making available for public
			 inspection, the bids received.
14.
			 Bidder. Any vendor interested in answering bid invitations for the purpose of
			 supplying the State with the items listed on the bid invitation.
(a) Local Bidder. Bidder residing in the
			 community of any State Agency issuing bid invitations.
(b) In State-Bidder. Bidder residing within
			 the State of Wyoming and whose main offices and principles of the company have
			 been in the State for a least one year.
(c) Out-of-State Bidder. Bidder living
			 outside of the State of Wyoming and whose main offices and principles reside
			 outside the State. Agents in the State for a company whose main offices and
			 principles reside outside of the State DO NOT qualify that company as an
			 in-state Bidder
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 1 - GENERAL INFORMATION › Section 1-3 - Severability

Current through July 13, 2024
If any part of these rules is held invalid, that invalidity
				  should not affect any other provisions or applications of these rules. These
				  rules can be given effect without the invalid part, and to this end, the
				  provisions are severable.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 1 - GENERAL INFORMATION › Section 1-4 - Applicability

Current through July 13, 2024
These rules apply to the Division of Economic Analysis,
				  Department of Administration and Information, 327 Emerson Building, Cheyenne,
				  Wyoming, 82002.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 1 - GENERAL INFORMATION › Section 1-5 - Definitions

Current through July 13, 2024
Unless otherwise defined in the certificate or policy or
				  these rules, words in the act or these rules shall be given their ordinary
				  meaning.
(a). WCLI - The Wyoming Cost
				of Living Index as published by the Division of Economic Analysis, Department
				of Administration and Information.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 2 - WYOMING COST OF LIVING INDEX OVERVIEW › Section 2-1 - Purpose of the WCLI

Current through July 13, 2024
The WCLI is a tool for the estimation of the comparative
				  cost of living differences between Wyoming counties and for estimating the
				  inflation rate within Wyoming.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 2 - WYOMING COST OF LIVING INDEX OVERVIEW › Section 2-2 - Geographical Coverage of the WCLI

Current through July 13, 2024
Price data shall be collected in the largest city/ town in
				  every county. In addition, price data shall be collected in any city/town with
				  a decennial population count of over 5,000 individuals and any city/town in a
				  county with a decennial population of at least eighty percent (80%) of that
				  county's largest city/town's decennial population.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 2 - WYOMING COST OF LIVING INDEX OVERVIEW › Section 2-3 - Frequency of the WCLI

Current through July 13, 2024
The Division of Economic Analysis shall publish a Wyoming
				  Cost of Living Index Report twice annually. The WCLI for the Second Quarter of
				  the year shall be published by October 30 of the same year, and the WCLI the
				  Fourth Quarter of year shall be published by April 15 of the following
				  year.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 2 - WYOMING COST OF LIVING INDEX OVERVIEW › Section 2-4 - Categories within the WCLI

Current through July 13, 2024
The WCLI shall consist of prices collected from seven (7)
				  categories of items. Those categories are Food, Housing, Apparel,
				  Transportation, Medical, and Recreation & Personal Care. The items in the
				  index shall be weighted by their importance in an average household's budget.
				  The weights for the items in the WCLI shall be derived from the weights used in
				  the Consumer Price Index - Urban (CPI-U) as published by the US Department of
				  Labor, Bureau of Labor Statistics, in the most recent " Relative importance of
				  components in the Consumer Price Indexes: U.S. city average, Table I". The
				  weights for the items in the WCLI shall be recalculated once per year prior to
				  the calculation of the Second Quarter WCLI for the year.
Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0007 - Wyoming Cost of Living Index › Chapter 2 - WYOMING COST OF LIVING INDEX OVERVIEW › Section 2-5 - Indices Published by the Division of Economic Analysis

Current through July 13, 2024
The Division of Economic Analysis shall publish a
				  comparative cost of living index and an inflation index for the state of
				  Wyoming.