Washington Administrative Code › Title 181 - Professional Educator Standards Board › Chapter 181-78A - Approval standards for performance-based preparation programs for teachers, administrators, and educational staff associates › GENERAL APPROVAL PROVISIONS › Section 181-78A-100 - Existing approved programs

Current through Register Vol. 24-14, July 15, 2024
Providers of programs approved by the board shall comply with
				  the review process established in this chapter and published by the
				  board.
(1)
Teacher and principal
				preparation programs:
The board will annually review performance data of
				all educator preparation programs based on components and indicators
				established in this chapter and published by the board. The professional
				educator standards board will provide annual updated written guidance to
				providers regarding the submission of annual program data.
(a)
Notification:
If annual
				preparation program data analysis indicates that program performance falls
				below thresholds during any given review period, the board staff will provide
				written notification to the educator preparation program provider. The educator
				preparation program provider may choose to submit a response to the board
				staff. The response must be received by board staff within four weeks following
				receipt of the notification by the provider. The response should offer evidence
				of factors and circumstances that explain why program performance is below
				board approved thresholds on the indicators identified in the notice. The board
				staff will offer providers guidance on content and timelines for submission of
				this optional response. The board will review responses concurrently with
				annual data analysis reports.
(b)
Interventions:
Providers with program performance below indicator
				thresholds are subject to graduated levels of intervention as follows:
(i)
Intervention 1 - Required
				self-study report:
If a provider that received written notification of
				performance below threshold on one or more indicators during the previous
				review period has performance below thresholds on the same indicator(s) during
				the subsequent review period, the board will send the provider a second
				notification. The provider must complete a self-study report related to the
				components and domain(s) identified in both notifications and submit it to the
				board. The board will give providers written timelines and guidance for the
				submission of these materials. In the self-study report, the provider may also
				submit evidence and a description of the provider's performance related to the
				indicator(s), components, and domains identified in the notifications. If the
				board is satisfied with the self-study report, the board will approve it at a
				board meeting. If the board is not satisfied with the self-study report, staff
				will give providers additional written timelines and guidance to address the
				board's concerns.
(ii)
Intervention 2 - Formal review:
If a provider demonstrates
				performance below thresholds for a third successive review period or more, the
				professional educator standards board will provide a third notification. Based
				on its discretion and authorized by a vote, the board also may require a formal
				review related to the provider's performance in the domains of practice
				identified in the notifications. Prior to commencing a formal review, the board
				will consider the notifications, responses, and self-study report to determine
				whether to proceed with or postpone a formal review.
(A) The formal review will incorporate the
				following elements:
(I) The board shall
				determine the schedule, format, and which forms of validation shall be used to
				evaluate programs.
(II) The
				provider will submit requested evidence to the board staff.
(III) A review team will review the evidence
				and request additional information including information provided through
				interviews with provider staff or affiliates as needed.
(IV) The review team will provide a report to
				the board identifying areas of practice associated with the previous
				notifications where the provider is out of compliance with educator preparation
				program requirements, expectations, and outcomes established in chapter 181-78A
				WAC. The review team may also identify areas of practice where the provider is
				out of compliance with educator preparation program requirements that were not
				associated with previous notifications but were noticed by the review team
				during the process of review. The report may also identify whether the approved
				indicators or thresholds are functioning as intended.
(V) Board staff serving on the review team
				will provide assistance to the review team during the review process but will
				not serve in an evaluative role.
(VI) The review team will submit its report
				and other appropriate documentation to the provider and the board within one
				year of the board designating the program for formal review.
(VII) The board may extend the length of the
				one-year period for submission of the review team's report up to two years at
				its discretion.
(B)
				Providers may submit a reply to the review team report within two weeks
				following receipt of the report. The reply is to focus on the evidence,
				conclusions, and recommendations in the report but also may include additional
				evidence of factors and circumstances that explain why program performance is
				persistently below board approved thresholds on the indicators identified in
				the notice and self-study report. The board shall publish the process for
				submitting and reviewing the reply.
(C) In considering the review team's report,
				the board may request additional information or review, or take action to
				extend, or change the program's approval status under WAC
				181-78A-110.
(c) A provider may request a
				hearing in instances where it disagrees with the board's decision to extend or
				change the program's approval status. The hearing will be conducted through the
				office of administrative hearings by an administrative law judge under chapter
				34.05 RCW and will adhere to the process of brief adjudicated hearings. The
				provider seeking a hearing will provide a written request to the professional
				educator standards board under WAC
				10-08-035 no more than 30 calendar
				days from the decision date.
(d)
Curriculum and instruction review:
In addition to annual indicator
				reviews, the board will publish a schedule for focused curriculum and
				instruction review for fully approved teacher and principal preparation
				programs.
(i) The professional educator
				standards board shall conduct formal reviews to evaluate curriculum and
				instruction, with particular focus on the cultural competency, diversity,
				equity, and inclusion standards; the social and emotional learning standards
				and benchmarks; and the approved preservice educator role standards. The board
				shall determine the schedule, format, and which forms of documentation and
				validation shall be used to evaluate programs. The result of the review will be
				a report. Based on the findings of the report, the board will decide to either
				renew full approval status or designate the program on limited approval under
				WAC 181-78A-110 pending action on the
				findings of the review report.
(ii)
				Curriculum and instruction reviews will be conducted at least every six years
				and not more frequently than every four years.
(iii) Program providers will submit requested
				evidence to the staff of the board.
(iv) A review team will review the evidence
				and request additional information including information provided through
				interviews with provider staff or affiliates as needed. One board staff member
				will serve on the review team to provide assistance to the review team during
				the review process but will not serve in an evaluative role. Members of the
				review team shall include two preparation program providers at peer programs,
				at least one P-12 practitioner and one PEAB member with expertise related to
				the program scheduled for review, and two individuals with expertise related to
				culturally responsive practice and social and emotional learning.
(v) Following the review, the review team
				will provide a report identifying any areas where the program is out of
				compliance with requirements established under this chapter and the program
				expectations and outcomes established in WAC
				181-78A-220.