West Virginia Code of State Rules › Agency 153 - Secretary Of State › Title 153 - LEGISLATIVE RULE SECRETARY OF STATE › Series 153-37 - Administration of the Address Confidentiality Program › Section 153-37-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. "Absentee
				Voting" means a process during a period prescribed in W. Va. Code §
									3-3-1
				wherein a qualified voter may receive a ballot by mail, or electronically when
				permitted, and may return the voted ballot in a manner prescribed by
				law.
2.2. "Agency" means an office,
				department, division, bureau, board, commission, or other statutory unit of
				state or local government or any functional subdivision of that
				agency.
2.3. "Applicant" means an
				adult, a parent or guardian acting on behalf of an eligible minor, or a
				guardian on behalf of an incapacitated person applying for certification in the
				Address Confidentiality Program as a program participant.
2.4. "Application" means a standard
				application form provided by the Secretary of State which must be completed by
				an applicant with an application assistant.
2.5. "Application assistant" means an
				employee of a state or local agency, or of a nonprofit program that provides
				counseling, referral, shelter or other specialized service to victims of
				domestic abuse, rape, sexual assault or stalking, and who has been designated
				by the respective agency or nonprofit program, and trained, accepted and
				registered by the Secretary of State to assist individuals in the completion of
				program participation applications.
2.6. "Authorization card" means a card issued
				by the Secretary of State to a program participant upon certification, which
				includes program participant's name, authorization code, designated address and
				certification expiration date.
2.7.
				"Authorization code" means a number assigned to a program participant upon
				acceptance into the program.
2.8.
				"Certification" means the process by which an applicant is determined eligible
				to participate in the program.
2.9.
				"Critical precinct list" means a list of precincts maintained by each county
				clerk's office in which program participants are registered to vote.
2.10. "Designated address" means the address
				assigned to a program participant by the Secretary of State.
2.11. "Designated county contact" means the
				county clerk or her or his designee who will be the primary contact for the
				Secretary of State for this program.
2.12. "Mailing address" means an address that
				is recognized for delivery by the United States Postal Service.
2.13. "Program" means the Address
				Confidentiality Program established by WV Code
				48-28A-101.
2.14. "Program manager" means the employee,
				within the Office of the Secretary of State, designated by the Secretary of
				State to operate and manage the Address Confidentiality Program.
2.15. "Program participant" means a person
				certified by the Secretary of State to participate in the Address
				Confidentiality Program.
2.16.
				"Protected records voter" means a program participant who has applied and
				qualified as a registered voter during the time she or he is certified as a
				program participant.
2.17. "Record"
				means any information relating to the conduct or performance of a governmental
				or proprietary function prepared, owned, used, or retained by any state or
				local agency regardless of physical form or characteristics.
2.18. "Residential address" means a
				residential street, school or work address of an individual, as specified on
				the individual's application to be a program participant.
2.19. "Special Absentee Voting List" is the
				list of voters that are eligible to vote an absentee ballot who are permanently
				and totally physically disabled and are unable to vote in person at the polls
				and eligible participants in the Address Confidentiality
				Program.