Washington Administrative Code › Title 263 - Industrial Insurance Appeals, Board of › Chapter 263-12 - Practice and procedure › Section 263-12-01501 - Communications and filing with the board

Current through Register Vol. 24-14, July 15, 2024
(1)
Where to file communications with the board.
Except as provided
			 elsewhere in this section all written communications shall be filed with the
			 board at its headquarters in Olympia, Washington. With written permission of
			 the industrial appeals judge assigned to an appeal, depositions, witness
			 confirmations, motions (other than motions for stay filed pursuant to RCW
			   51.52.050), briefs, stipulations, agreements, and general correspondence may be
			 filed in the appropriate regional board facilities located in Tacoma, Spokane,
			 or Seattle.
(2)
Methods of
			 filing.
Unless otherwise provided by statute or these rules any written
			 communication may be filed with the board by using one of four methods:
			 Personally, by mail, by telephone facsimile, or by electronic filing. Failure
			 of a party to comply with the filing methods selected by the party for use
			 under this section, or as otherwise set forth in these rules or statute for
			 filing written communications may prevent consideration of a document.
(a)
Filing personally.
The
			 filing of a written communication with the board personally is accomplished by
			 delivering the written communication to an employee of the board at the board's
			 headquarters in Olympia during customary office hours.
(b)
Filing by mail.
The filing
			 of a written communication with the board is accomplished by mail when the
			 written communication is deposited in the United States mail, properly
			 addressed to the board's headquarters in Olympia and with postage prepaid.
			 Where a statute or rule imposes a time limitation for filing the written
			 communication, the party filing the same should include a certification
			 demonstrating the date filing was perfected as provided under this subsection.
			 Unless evidence is presented to the contrary, the date of the United States
			 postal service postmark shall be presumed to be the date the written
			 communication was mailed to the board.
(c)
Filing by telephone
			 facsimile.
(i) The filing of a written
			 communication with the board by telephone facsimile is accomplished when a
			 legible copy of the written communication is reproduced on the board's
			 telephone facsimile equipment during the board's customary office hours. All
			 facsimile communications must be filed with the board via fax numbers listed on
			 the board's website.
(ii) The hours
			 of staffing of the board's telephone facsimile equipment are the board's
			 customary office hours. Documents sent by facsimile communication comments
			 outside of the board's customary office hours will be deemed filed on the
			 board's next business day.
(iii)
			 Any written communication filed with the board by telephone facsimile should be
			 preceded by a cover page identifying the party making the transmission, listing
			 the address, telephone and telephone facsimile number of such party,
			 referencing the appeal to which the written communication relates, and
			 indicating the date of, and the total number of pages included in, such
			 transmission. A separate transmission must be used for each appeal.
			 Transmissions containing more than one docket number will be rejected and
			 filing will not be accomplished, unless the multiple docket numbers have been
			 previously consolidated by the board.
(iv) The party attempting to file a written
			 communication by telephone facsimile bears the risk that the written
			 communication will not be received or legibly printed on the board's telephone
			 facsimile equipment due to error in the operation or failure of the equipment
			 being utilized by either the party or the board.
(v) The board may require a party to file an
			 original of any document previously filed by telephone facsimile.
(d)
Electronic
			 filing.
Electronic filing is accomplished by using the electronic filing
			 link on the board's website. Communication sent by email will not constitute or
			 accomplish filing. Communication filed using the board's website outside of the
			 board's customary office hours will be deemed filed on the board's next
			 business day. A separate transmission must be used for each appeal.
			 Transmissions containing more than one docket number will be rejected and
			 filing will not be accomplished, unless the multiple docket numbers have been
			 previously consolidated by the board.