Washington Administrative Code › Title 296 - Labor and Industries, Department of › Chapter 296-128 - Minimum wages › RECORDKEEPING PROVISIONS › Section 296-128-010 - Records required

Current through Register Vol. 24-14, July 15, 2024
For all employees who are subject to
				  RCW
				  49.46.020, employers shall be required to
				  keep and preserve payroll or other records containing the following information
				  and data with respect to each and every employee to whom said section of said
				  act applies:
(1) Name in full, and on
				the same record, the employee's identifying symbol or number if such is used in
				place of name on any time, work, or payroll records. This shall be the same
				name as that used for Social Security record purposes;
(2) Home address;
(3) Occupation in which employed;
(4) Date of birth if under 18;
(5) Time of day and day of week on which the
				employee's workweek begins. If the employee is part of a workforce or employed
				in or by an establishment all of whose workers have a workweek beginning at the
				same time on the same day, a single notation of the time of the day and
				beginning day of the workweek for the whole workforce or establishment will
				suffice. If, however, any employee or group of employees has a workweek
				beginning and ending at a different time, a separate notation shall then be
				kept for that employee or group of employees;
(6) Hours worked each workday and total hours
				worked each workweek (for purposes of this section, a "workday" shall be any
				consecutive 24 hours);
(7) Total
				daily or weekly straight-time earnings or wages; that is, the total earnings or
				wages due for hours worked during the workday or workweek, including all
				earnings or wages due during any overtime worked, but exclusive of overtime
				excess compensation;
(8) Total
				overtime excess compensation for the workweek; that is, the excess compensation
				for overtime worked which amount is over and above all straight-time earnings
				or wages also earned during overtime worked;
(9) Total additions to or deductions from
				wages paid each pay period. Every employer making additions to or deductions
				from wages shall also maintain a record of the dates, amounts, and nature of
				the items which make up the total additions and deductions;
(10) Total wages paid each pay
				period;
(11) Date of payment and
				the pay period covered by payment;
(12) Paid sick leave accruals each month, and
				any unused paid sick leave available for use by an employee;
(13) Paid sick leave reductions each month
				including, but not limited to: Paid sick leave used by an employee, paid sick
				leave donated to a co-worker through a shared leave program, or paid sick leave
				not carried over to the following year ("year" as defined in WAC
				296-128-620(6));
(14) Paid sick leave payments to construction
				workers covered by a collective bargaining agreement before usage as provided
				under RCW
				49.46.180, and any remaining leave which
				remains after payment;
(15) The
				date of commencement of their employment, as defined in WAC
				296-128-600(2);
(16) Paid sick leave paid out to a
				construction worker following separation from employment;
(17) Any date(s) of separation from
				employment, as defined in WAC
				296-128-600(14);
				and
(18) Employers may use symbols
				where names or figures are called for so long as such symbols are uniform and
				defined.
Regulation 294.7.001 (part), filed
					 12/30/60.