Wisconsin Administrative Code › Department of Children and Families › DCF 201-252 - Early Care and Education › Chapter DCF 252 - Day Camps For Children › Section DCF 252.41 - Operational requirements for day camps

Current through June 24, 2024
(1) ADMINISTRATION.
				The licensee shall do all of the following:
(a) Comply with all laws governing the camp
				and its operation.
(b) Comply with
				all requirements in this chapter.
(bm) Ensure that all information provided to
				the department is current and accurate.
(br) Comply with all conditions placed on the
				license.
(c) Designate, in writing,
				as part of the application under s. DCF 252.05 (1), a Wisconsin resident who is
				responsible on behalf of the licensee for ensuring compliance with all
				requirements in this chapter, if the licensee resides in another
				state.
(d) Meet, upon request, with
				the licensing representative on matters pertaining to licensing.
(e) Provide documentation of insurance
				coverage by the submission of a certificate of insurance reflecting current
				dates of coverage for:
1. General liability
				insurance which provides coverage with limits of not less than $25,000 for each
				person and total limits of $75,000 for each occurrence.
2. Vehicle liability insurance, when
				transportation is provided, with minimums no less than those specified in s.
				121.53, Stats.
3. Vehicle liability insurance for non-owned
				vehicles with minimums not less than the amounts specified under s.
				121.53, Stats., if
				transportation is provided in vehicles that are not owned by the camp and are
				not public transportation vehicles or chartered vehicles.
4. Specific adventure-based activities
				identified in s. DCF 252.44 (13) when offered as part of the camp
				program.
(f) Develop,
				submit to the department, and implement written policies and procedures
				consistent with this chapter on all of the following subjects:
1. Discharge of enrolled children.
2. Fee payments and refunds.
3. Personnel policies including job
				descriptions, hours of work, lunch and break times, holidays, vacations, sick
				leaves, leaves of absence, probationary periods, performance evaluations,
				grievance procedures and the disciplinary process. The personnel policy shall
				also contain a procedure requiring staff to notify the licensee and the
				licensee to notify the department as soon as possible but no later than the
				next working day when any of the following occurs:
a. The employee has been convicted of a
				crime.
b. The employee has been or
				is being investigated by any governmental agency for any other act, offense, or
				omission, including an investigation related to the abuse or neglect or threat
				of abuse or neglect, to a child or other client, or an investigation related to
				misappropriation of a client's property.
c. The employee has a governmental finding
				substantiated against them of abuse or neglect of a child or adult or of
				misappropriation of a client's property.
d. When a professional license held by a
				provider has been denied, revoked, restricted or otherwise limited.
4. Admission, including a
				procedure to contact a parent if a child is absent from the camp without prior
				notification from the parent.
5.
				Program objectives and a description of activities designed to carry out the
				program objectives.
6.
				Transportation, if children may be transported to and from the camp or for
				field trips. The policy shall include a procedure to ensure that no child has
				been left unattended in a vehicle.
7. Plans to be followed in the event of a
				fire, tornado, missing child, or other emergency. If an open-sided shelter is
				used as a base camp, the plan shall identify the location of a designated
				tornado shelter and the procedure to ensure the camp receives information about
				tornado watches or warnings. The plan shall include a procedure to ensure that
				children reach the tornado shelter in a timely fashion.
8. The plan for supervising children during
				water activities and waterfront activities, including emergency procedures to
				be carried out if a child participating in water activities cannot be
				found.
9. The plan for providing
				pre-camp training to staff.
10.
				Child guidance, including ways to manage crying, fussing, or distraught
				children.
11. Health, including
				procedures to be followed when there is contact with animals.
12. Nutrition.
(i) Ensure that all published statements such
				as brochures and publicity are accurate.
(k) Post the day camp license at the base
				camp in an area visible to parents and the public.
(L)
1. Post
				next to the day camp license all of the following:
a. The current licensing statement of
				compliance or a noncompliance statement and correction plan, including rule
				violations the department has not verified as corrected and in
				compliance.
b. Any notice from the
				department regarding rule violations, such as a warning letter or enforcement
				action.
c. Any stipulations,
				conditions, temporary closures, exceptions, or exemptions that affect the
				license.
2. All items
				posted as required under this paragraph shall be visible to parents.
(m) Ensure that any action, by
				commission or omission, or any condition or occurrence relating to the
				operation or maintenance of the day camp does not adversely affect the health,
				safety or welfare of any child under the care of the licensee.
(n) Submit to the department by the
				department's next business day a completed background check request form for
				any of the following:
1. There is a change in
				the board president or chairperson.
2. A corporation or limited liability company
				designates a new person to be subject to the child care background
				check.
3. A household member turns
				18 years of age, unless the household member has previously submitted a
				background check request form.
4. A
				household member turns 10 years of age.
(o) Submit to the department a completed
				background check request form for each potential household member prior to the
				date on which the individual becomes a household member, unless the person is
				less than 10 years of age.
(p)
				Submit a current delegation of administrative authority signed by the licensee
				that describes the organizational structure of the camp. The delegation of
				administrative authority shall identify by position or name those persons that
				will be on the premises and in charge of the camp for all hours of
				operation.