West Virginia Code of State Rules › Agency 58 - Natural Resources › Title 58 - LEGISLATIVE EXEMPT RULE BUREAU OF COMMERCE DIVISION OF NATURAL RESOURCES › Series 58-05 - Recycling Assistance Grant Program › Section 58-5-10 - Submittal of Grant Applications; Awarding of Grants; Financial Management; and Unexpended Grant and Termination of Grant

Current through Register Vol. XLI, No. 28, July 12, 2024
10.1. All recycling assistance grants are for
				a one year period beginning the first of January with a final report due for
				approval on or before March 31 of the following year.
10.2. A grant applicant shall submit its
				complete recycling assistance fund grant application-to the division prior to
				the first day of August each year. The division shall notify all grant
				applicants in relation to funding of their proposal.
10.3. Unless a grant applicant specifically
				requests and can demonstrate a need for a larger portion of the awarded grant
				to initiate the project, the division shall disburse all grants on the
				following schedule: 30% at the time of grant award with subsequent payments of
				30% to be made upon receipt of a quarterly report. The final payment shall be
				10% and shall be withheld until receipt of the third quarterly
				report.
10.4. The grantee shall
				retain and make available upon request by the Division of Natural Resources for
				a period of three years, all financial records, supporting documents,
				statistical records, and all other records as they relate to the application,
				acceptance and use of the grant. The provisions of W. Va. Code '12-4-14
				apply to all recycling assistance grants. The grantee shall provide the
				division with a copy of the grantee's independently audited financial records
				that cover the entire grant period.
10.5. The grantee shall return any unexpended
				grant funds remaining as of March 1 of the following year to the Recycling
				Assistance Fund. If the grantee expends any grant funds on or after March 1
				this shall be considered an unauthorized expenditure.
10.6. If, through any cause, the grantee
				fails to fulfill in a timely and proper manner its obligation as proposed in
				the grant application, and as accepted and approved by the division, the
				division shall terminate payment of the remaining grant funds. The grantee
				shall return any amount of the grant used for unauthorized expenditures.
				Authorized expenditures are those outlined in the original budget that was
				approved by the grant review committee.
10.7. The grantee shall comply with all
				applicable federal, state and local laws, codes, ordinances, rules and
				regulations. The division may withdraw all funds from grantees who fail to
				comply with grant guidelines, and may not give future consideration of
				grants.
10.8. The grantee shall
				deposit the grant immediately upon receipt in a separate checking
				account.
10.9. Grantees with a
				current grant are not eligible for the next cycle of grants. The Grant Review
				Committee may recommend exceptions for final approval by the Director of the
				division. A grantee who files a delinquent final report is ineligible for
				future grants.
10.10. The division
				shall grant a request for a change in budget only if the change does not
				materially alter the original grant proposal approved by the grant review
				committee and the adjustment is a result of conservative spending allowing any
				excess to be rebudgeted. (Example: Budgeted $20,000 for the purchase of a
				baler. The baler costs $18,000. The extra $2,000 may be rebudgeted upon
				approval.) All requests shall be made in writing.