West Virginia Code of State Rules › Agency 150 - Public Service Commission › Title 150 - EXEMPT LEGISLATIVE RULE PUBLIC SERVICE COMMISSION › Series 150-22 - Implementation Of The Single State Registration System For Interstate Motor Carriers Operating In WV › Section 150-22-10 - Registration State Accounting

Current through Register Vol. XLI, No. 28, July 12, 2024
10.1. Records retention.
The Commission shall maintain all documents required under
				  these standards for a minimum of three years.
10.2. Records of funds.
The Commission shall maintain records of funds received from
				  and remitted to other member jurisdictions. Such records shall identify
				  registrants and remittances from each registrant. (See Appendix
				  150-22E.)
10.3.
				Availability of records.
These records, which may be kept on microfilm, microfiche or
				  other similar type of documentation, shall be made available to any
				  participating state upon request.
10.4. Transmittal of funds.
The Commission shall forward to other participating states
				  the amount of funds for the number of vehicles indicated on receipts issued by
				  that state. The Commission will forward the full fee amounts. It will be the
				  responsibility of each registration state to collect the proper fee amounts if
				  a registration state accepts a check that fails to clear the bank. No amounts
				  will be carried forward to other states for bad checks. These funds shall be
				  transmitted only once each month. All funds received by the last day of the
				  month shall be forwarded by the last day of the following month. Reports of no
				  activity are required when no funds are collected.
10.5. Transmittal statements.
10.5.1. The accounting transmittal shall
				include a remittance statement for that jurisdiction and identify the
				following:
-the registration state submitting the transmittal;
-the period the transmittal is for;
-the number of motor vehicles for which fees have been paid;
				  and
-the total amount of fees received for each participating
				  state.
10.5.2. This
				information is to be forwarded to other participating states in the manner
				specified using the form attached to these procedures.
10.5.3. The supplemental information attached
				to the transmittal form shall be forwarded to each state for which fees were
				collected by the registration state. During the months of August through
				December, each registration state will prepare two reports (whether paper
				reports or exchange of computer data). One report will indicate only those
				receipts issued and monies collected for the current registration period. The
				second report will indicate only those receipts issued and monies collected for
				the next registration period. If a registration state had no activity during a
				month from August through December for one of the registration periods, the
				registration state must prepare a report or send a separate accounting
				transmittal indicating "No Activity" and reference the registration period. The
				supplemental information to be sent to the registration state with the
				transmittal will include the following information:
-Full name of registrant including all owners and fictitious
				  name (d/b/a);
-Full business and mailing address of registrant;
-Number of vehicles for which fees have been paid;
-Fees collected from each participant;
-Date registration receipt issued; and
-ICC MC number, US DOT number and FEIN number.
10.5.4. When an error in
				overpayment or underpayment for a reporting period has been detected by a
				registration state, the registration state that has made the error must notify
				the affected states in writing within two (2) weeks of the discovery of the
				error. The documentation to the affected state must contain the date of
				original payment, amount of over/under- payment and the motor carrier involved.
				The registration state in error may simply produce a copy of the original data
				report highlighting the transaction in error and indicate to the affected
				states the proper charges. The affected states and the state in error will
				determine how the over/under payment will be handled in accordance with each
				state's statutory requirements.