Wisconsin Administrative Code › Department of Revenue › Chapter Tax 13 - Investment And Local Impact Fund › Section Tax 13.10 - Fiscal guidelines

Current through June 24, 2024
All funds disbursed under this chapter shall be governed by the
				following provisions:
(1) SEGREGATED
			 ACCOUNTS. All funds disbursed by the board shall be placed by the recipient
			 government in a separate account and the use of funds clearly and directly
			 identified by the accounting procedures listed in s.
			 Tax
			 13.11.
(2)
			 INVESTMENTS. Funds may be invested by recipient governments where the
			 investment of revenue is permitted under state and local law. Interest earned
			 on investments shall be credited to the recipient's segregated mining impact
			 account and is subject to the same limitations which govern the accounting and
			 expenditure of funds in this chapter. Funds may be invested separately or, for
			 investment purposes, pooled with other cash of the jurisdiction. Where a
			 governmental unit operates a pooled-cash investment program, it shall have an
			 equitable procedure for allocating the interest earned on the total portfolio
			 among all funds from which the cash was pooled.
(3) LOANS. The recipient municipality may not
			 loan funds to other activities, programs, or projects.
(4) INDIRECT OR ADMINISTRATIVE COSTS. All
			 administrative costs shall be accounted for in sufficient detail to document
			 the expenditures. No flat percentage rates or indirect cost rates shall be
			 used.
(5) TRAVEL EXPENSES. Funds
			 may be used to cover reasonable and necessary travel expenses pertaining to
			 mining-related activities. Fund recipients may not claim or authorize rates
			 which exceed the rates allowed by the state of Wisconsin, department of
			 administration. All travel expense rates used by a fund recipient shall be
			 consistent with travel expense rates paid for other activities of the recipient
			 government. If the recipient chooses to pay travel expenses which are higher
			 than state rates, that municipality shall pay the additional cost. Only
			 reasonable and necessary travel expenses shall be claimed.
Note: Travel rates allowed by the Wisconsin department of
				administration are available upon request from the board.
(6) MEETING RATES. Fund recipients may claim
			 or authorize costs up to $20 per person for attending mining-related meetings.
			 All meeting rates claimed by the fund recipient shall be consistent with the
			 meeting rate paid for other activities of that municipality. If the recipient
			 chooses to pay a meeting rate higher than $20 per person, that municipality
			 shall pay the additional cost.
(7)
			 LEGAL FEES. Fund recipients may claim reimbursement for legal counsel for
			 mining-related purposes, pursuant to s.
			 70.395(2)
			 (hw), Stats. Recipients which use funds to
			 pay their own attorney shall use the hourly rate which is consistent with other
			 work the attorney does for that recipient.
(8) SUPPLIES AND MATERIALS. Supplies and
			 materials purchased with mining impact funds shall be purchased at costs which
			 are consistent with costs paid by that municipality for its own supplies and
			 services.
(9) PROCUREMENT OF
			 SERVICES. Fund recipients shall solicit a minimum of 3 proposals when
			 purchasing services for $2,000 or more. This subsection shall apply to
			 technical, planning, engineering, and other consulting and professional
			 services. Public works projects paid with mining impact funds are subject to
			 provisions outlined in ss.
			 59.08,
			 60.47,
			 and
			 62.15, Stats.
			 Procurement procedures shall:
(a) Ensure
			 equal treatment to all prospective bidders.
(b) Maximize open and free competition for
			 services needed.
(c) Ensure the
			 buyer-seller relationship is free from conflicts of interest or the appearance
			 of conflicts of interest.
(d)
			 Ensure the reasons a particular consultant or contractor was chosen are clearly
			 documented.
(e) Ensure sufficient
			 records are available to document the significant history of the
			 procurement.
(f) Ensure services
			 are obtained efficiently and economically.
(g) Ensure that the services are provided by
			 bidders with technical expertise and professional experience in the areas for
			 which the expertise is sought.