West Virginia Code of State Rules › Agency 147 - Employee Suggestion Award Board › Title 147 - PROCEDURAL RULES EMPLOYEE SUGGESTION AWARD BOARD › Series 147-01 - Rules Governing The Operation Of The West Virgnia Public Employee Suggestion Program › Section 147-1-9 - Submission and Processing of Suggestion

Current through Register Vol. XLI, No. 28, July 12, 2024
9.1.
				A completed suggestion should be submitted by the employee as soon as possible
				after it is documented, preferably before any attempt is made to implement it.
				All suggestions should be submitted to the Board.
9.2. The Board shall forward all employee
				suggestions it receives to the appropriate department head, or heads, unless
				the suggestion is clearly ineligible. If the Board finds a suggestion is
				clearly ineligible it shall return it to the employee, including a statement
				describing why the suggestion is ineligible.
9.3. The department head, upon receiving the
				suggestion, shall conduct a thorough and objective analysis of the suggestion
				and prepare an evaluation report. The department head shall evaluate each
				suggestion and submit the evaluation report to the Board within 60 days from
				the date of receipt of the suggestion.
9.4. The report shall include an estimate of
				the savings that reasonably can be expected to result from implementing the
				employee suggestion for a fiscal year or twelve 12 consecutive months and a
				recommendation as to whether the Board should make an award. The department
				head shall also return the employee suggestion form to the Employee Suggestion
				Award Board.
9.5. The Employee
				Suggestion Award Board shall examine the employee suggestion and review the
				evaluation report. The Board shall approve or disapprove all employee
				suggestions. For all denied suggestions, the Board shall include in the
				notification a full explanation of the reason or reasons for denial.
9.5.1. When the Board has acted on a
				suggestion and has either approved or denied it, the Board shall communicate
				with the department head and the employee who made the suggestion, advising of
				the Board's action.
9.5.2. If the
				Board adopts the suggestion, it shall request the department head to, and the
				department head shall, implement the suggestion for one fiscal year or for 12
				consecutive months. Thereafter the department head shall report as soon as
				possible to the Board on the results of the implementation, including whether
				there was a substantial savings or improvement in state government operations
				and the estimated savings, if any, resulting from the implementation. The Board
				shall review results of the implementation and decide whether or not it will
				make an award, and if the award is to be cash or honorary. If a cash award is
				made, the Board shall make the award as provided by W. Va. Code
				§
										5A-1A-4.
9.5.3.
				Notwithstanding any other provision of these rules, the Board may approve a
				suggestion that has not been processed in strict compliance with these rules if
				the Board is provided documentation:
9.5.3.a.
				Establishing that the appropriate department head has reviewed and evaluated
				the suggestion;
9.5.3.b. Adequately
				describing the suggestion; and
9.5.3.c. Estimating the suggestion's
				potential savings.
9.5.3.d.
				Notwithstanding subsection (b) of this section, if the agency implements the
				suggestion prior to its approval by the Board, the Board may make a cash award
				any time after the agency submits documentation to the Board establishing that
				the total cash savings resulting from the suggestion have been realized or that
				the cost savings have exceeded fifty thousand dollars during a period not
				exceeding twelve months from the date the suggestion was implemented.