West Virginia Code of State Rules › Agency 133 - Higher Education Policy Commission › Title 133 - LEGISLATIVE RULE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION › Series 133-47 - Commission Organization And Meetings › Section 133-47-3 - Meetings of the Commission

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1.
				Meetings of the Commission will be scheduled approximately four (4) times per
				year. Special meetings may be convened by the Chair, or upon the petition of a
				majority of the members.
3.2.
				Meetings will occur in or near Charleston, West Virginia, or in association
				with campus visits at a public institution of higher education.
3.3. Members may participate in Commission
				meetings by telephonic or other electronic means which permit the voice or
				video identification of the member.
3.4. A quorum of a majority of the members
				actually serving is required to conduct business on matters requiring a vote of
				the Commission.
3.5. Meetings will
				be noticed in accordance with the provisions of the Open Governmental Meetings
				Act. This includes notice of regularly scheduled meetings being filed with the
				Secretary of State for filing in the State Register at least five days prior to
				the date of the meeting.
3.6. The
				agenda for each regularly scheduled meeting will be made available to the
				presidents of each institution and to the Chairs of the statewide advisory
				councils of faculty, students, and classified employees at least three working
				days before the meeting. Agendas shall also be posted on the Commission's web
				site.
3.7. The notice provisions of
				this section shall not apply in the event of an emergency requiring immediate
				official action. Notice of an emergency meeting may be filed at any time prior
				to the emergency meeting and shall include the date, time, place and purpose of
				the meeting and the facts and circumstances of the emergency.
3.8. All meetings of the Commission shall be
				open to the public, except the Commission may vote to hold an executive session
				during its meeting for any of the reasons authorized under W. Va. Code §
									6-9A-4. A motion to
				hold an executive session must identify the authorization in W. Va. Code §
									6-9A-4 for the
				executive session and be approved by a majority of the members
				present.
3.9. At the discretion of
				the Chair, members of the Commission's staff, institutional presidents and
				administrative staff, faculty members, classified employees and members of the
				public may be recognized to address the Commission during its meeting.
3.10. Meetings will be conducted
				according to Robert's Rules of Order subject to the suspension of any rule by a
				majority vote of the Commission.
3.11. The Commission may cause the removal
				from a meeting of any member of the public who is disrupting the meeting to the
				extent that orderly conduct of the meeting is compromised.
3.12. At least once a year the chair will
				provide time on the agenda of the Commission to meet with the statewide
				advisory councils of faculty, students and classified employees to address the
				Commission on matters of concern to the respective advisory
				council.