West Virginia Code of State Rules › Agency 109 - Municipal Bond Commission › Title 109 - PROCEDURAL RULES MUNICIPAL BOND COMMISSION › Series 109-02 - Rules Covering Meetings of the WV Municipal Bond Commission › Section 109-2-5 - Meetings

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1. Regular and special meetings. -- The
				Commission shall hold at least three (3) meetings in each fiscal year, one (1)
				of which meetings shall be the annual meeting held within sixty days after the
				end of the fiscal year. Such meetings shall be held on such dates and at such
				places as the Chair may prescribe. Additional meetings may be held at the call
				of the Chair or upon written request of three (3) members at such time and
				place as designated in such call or request. Three (3) members of the
				Commission shall constitute a quorum.
5.2. Executive committee meetings. -- The
				State Tax Commissioner, the State Treasurer and the State Auditor shall
				constitute the executive committee of the Municipal Bond Commission. The
				executive committee is vested with all powers of the Commission when it is not
				in session, except that the executive committee may not overrule, reverse or
				disregard any action of the full Commission. Action of the executive committee
				shall be taken by resolution adopted by a majority of the executive committee.
				The Chair may call meetings of the executive committee at any time.
5.3. Time and location of meetings. -- All
				meetings of the Commission and executive committee shall be held only during
				normal working hours and only at reasonable locations as to be accessible to
				the public.
5.4. Posting
				announcement of regularly scheduled meetings. -- The Commission or the
				executive committee shall cause notice of its regularly scheduled meetings to
				be electronically filed with the office of the Secretary of State for posting
				on the Secretary of State's open meetings website in a manner to allow each
				notice to appear on said website at least five business days prior to the date
				of the meeting. Notice provided under this section shall include the date,
				time, place and purpose of the meeting.
5.5. Posting announcement of special
				meetings. -- The Commission or the executive committee shall cause notice of
				all special meetings to be electronically filed with the office of the
				Secretary of State for posting on the Secretary of State's open meetings
				website in a manner to allow each notice to appear on said website at least
				five business days prior to the date of the meeting. Notice provided under this
				section shall include the date, time, place and purpose of the
				meeting.
5.6. Posting announcement
				of emergency meetings. -- The Commission or the executive committee may
				electronically file notice of any emergency meetings requiring immediate
				official action with the office of the Secretary of State for posting on the
				Secretary of State's open meetings website as soon as practicable prior to such
				meeting. Notice provided under this section shall include the date, time, place
				and purpose of the meeting and the facts and circumstances of the
				emergency.
5.7. Meetings open to
				the public. -- The meetings of the Commission and the executive committee shall
				be conducted in an open and public manner and in compliance with Chapter 6,
				Article 9A of the West Virginia Code.
5.8. Attendance at meetings. -- Members of
				the Commission or executive committee may participate in any regularly
				scheduled, special or emergency meeting of the Commission or executive
				committee by telephone conference or other similar electronic means.
5.9. Participation at meetings. -- At each
				meeting in which a member participates by telephone or other electronic means,
				the Chair of the Commission shall convene the meeting and advise the public of
				the identity of the members participating by telephone or other electronic
				means. The voice, comments and votes of such member(s) shall be audible to all
				those personally present at the meeting.