Washington Administrative Code › Title 286 - RECREATION AND CONSERVATION OFFICE (RECREATION AND CONSERVATION FUNDING BOARD) › Chapter 286-13 - General grant assistance rules › Section 286-13-040 - Grant program deadlines

Current through Register Vol. 24-14, July 15, 2024
(1) Applications
					must be submitted at least four calendar months before the meeting of the board
					at which the applicant's project is first considered. Applications must be
					completed in final form and on file with the office by the deadline established
					by the director. The only exceptions are applications for programs where the
					director specifically establishes another deadline to accomplish new or revised
					statutory direction, board direction, or to meet a federal grant application
					deadline.
(2) Plans required for
					participation in board grant programs must be complete and on file with the
					office at least three calendar months before the meeting of the board at which
					the applicant's project is first considered. On the director's acceptance of
					the plan, the applicant shall be granted eligibility to submit applications for
					a period of up to six years.
(3) To
					develop the director's funding recommendations, written assurance must be
					provided whenever matching resources are to be considered as a part of an
					application. This assurance must be provided by the applicant to the office at
					least one calendar month before the meeting of the board at which the project
					is to be considered for funding.
(4) To prepare a project agreement, other
					documents or materials in addition to the application may be required by the
					office. These documents or materials must be provided by the applicant to the
					office at least two calendar months after the date the board or director
					approves funding for the project or earlier to meet a federal grant program
					requirement. After this period, the board or director may rescind the offer of
					grant funds and reallocate the grant funds to another project(s).
(5) An applicant has three calendar months
					from the date the office sends the project agreement to sign and return the
					agreement to the office. After this period, the board or director may reject
					any agreement not signed and returned and reallocate the grant funds to another
					project(s).
(6) Sponsors must
					submit a request for reimbursement at least once each year as described in the
					agreement.
(7) Sponsors must submit
					final project deliverables at the completion of the project as described in the
					agreement.
(8) Compliance with the
					deadlines is required unless an extension is approved by the board or director.
					Requests to extend a deadline must be submitted to the office before the
					deadline. Extensions are considered based on several factors which may vary
					with the type of extension requested, including any one or more of the
					following:
(a) Current status and progress
					made to meet the deadline;
(b) The
					reason the established deadline could not be met;
(c) When the deadline will be met;
(d) Impact on the board's evaluation
					process;
(e) Equity to other
					applicants; and
(f) Such other
					information as may be relevant.