West Virginia Code of State Rules › Agency 69 - Health And Human Resources › Title 69 - LEGISLATIVE RULE DEPARTMENT OF HEALTH AND HUMAN RESOURCES › Series 69-04 - Procedural Rules For The Advisory Committee For The Omnibus Health Care Act › Section 69-4-4 - Meetings; Rules of Order; Selection of Chairperson and Vice-chairperson

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Meetings of
				the Advisory Committee may be called by the chairperson, and the chairperson
				shall call a meeting upon the written request of the majority of the voting
				members of the Advisory Committee: Provided that, the Advisory Committee must
				meet at least annually.
4.2. The
				chairperson shall notify Advisory Committee members in writing at least seven
				(7) days in advance of a meeting. The notice shall set forth the time and place
				of such meeting and the matters to be considered, except that such notice is
				not required if the time, the place, and the matters for consideration have
				been fixed in a meeting where all the members are present.
4.3. The chairperson shall notify the public
				and the news media by filing with the office of the Secretary of State a public
				notice of the meeting. The notice shall be filed in a manner so as to allow
				each notice to appear in the state register at least five days prior to the
				date of the meeting. The public notice shall contain the time, the place, and
				purpose of the meeting.
4.4. The
				provisions of this section shall not apply in the event of an emergency
				requiring immediate official action by the Advisory Committee. In the event of
				an emergency requiring immediate official action, the Advisory Committee may
				file an emergency meeting notice at any time prior to the meeting. The
				emergency meeting notice shall state the time, place, and purpose of the
				meeting and the facts and circumstances of the emergency.
4.5. Meetings may be continued to a set time
				and place by a majority vote of the Advisory Committee members present and
				voting without further notice to the members and without further publication
				unless such continued meeting is scheduled for more than fourteen (14) days
				from the date of the voting.
4.6.
				All members present at a meeting shall have the same right to participate in
				discussion of matters before the Advisory Committee.
4.7. The Advisory Committee shall consider
				any matter brought before it by the chairperson or any appointed member and may
				consider any matter referred to it by a person not a member of the Advisory
				Committee. At the conclusion of its consideration of any proposal, the Advisory
				Committee shall make its recommendation to the Secretary.
4.8. Meetings of the Advisory Committee shall
				be conducted in accordance with the most recent edition of Robert's Rules of
				Order.
4.9. The members of the
				Advisory Committee shall select from one of their number a member to serve as
				Chairperson and also from one of their number to serve as Vice-Chairperson who
				shall preside in the absence of the Chairperson. The terms of the Chairperson
				and the Vice-Chairperson shall be for one calendar year; from January 1 to
				December 31. Vacancies may be filled by electing a new Chairperson or
				Vice-Chairperson for the remainder of a term. A member may be reelected as
				Chairperson or Vice-Chairperson.
4.10. The chief administrators of the
				following public bodies shall be ex officio members, without vote, of the
				Advisory Committee: Department of Health and Human Resources; the Division of
				Health; the Public Employees Insurance Agency; the Division of Human Services;
				the Division of Employment Security; the Division of Worker's Compensation; and
				the Division of Rehabilitation Services.