West Virginia Code of State Rules › Agency 126 - Education › Title 126 - LEGISLATIVE RULE BOARD OF EDUCATION › Series 126-014 - West Virginia Measures of Academic Progress (2340) › Appendix E

Current through Register Vol. XLI, No. 28, July 12, 2024
West Virginia Board of Education Policy 2340, West
				  Virginia Measures of Academic Progress
State of West Virginia, County of
				  ___________________________
West Virginia Constitution, Article XII, §2; W. Va. Code
				  §
									18-2E-1a(8),
				  requires that the West Virginia Board of Education "ensure that all statewide
				  assessments of student performance are secure."
School Test Coordinator's Secure Materials and Test
				  Procedures Agreement (Other than Principal)
I acknowledge that I will have access to secure assessments
				  in the WV-MAP. I also acknowledge that I have read, understand, and agree to
				  adhere to Policy 2340, including the Testing Code of Ethics (Appendix A), for
				  all assessments within the WV-MAP. I understand that these materials are
				  secure, and it is my professional responsibility to protect their security. I
				  agree to complete each assessment's required training.
I therefore pledge:
1. I will not keep, copy, reproduce, paraphrase, distribute,
				  or review/discuss secure test materials and/or test items or student
				  responses.
2. I will implement procedures to ensure maximum test
				  security. Access to secure materials, including methods of authentication, will
				  be restricted to the test administration period designated by the
				  state-mandated testing window.
3. I will distribute the secure testing materials, including
				  counting, reconciling, and returning all test booklets/answer sheets (used and
				  unused) according to the instructions provided with the test, before and after
				  each test administration. A record of the number of booklets and other
				  identifying characteristics sent to and returned to my school shall be given to
				  and kept by the principal.
4. I am responsible, to the principal, for the test
				  booklets/answer sheets shipped to and returned from my school and will ensure
				  that test materials are securely stored in a locked and secure location(s)
				  before and immediately following each daily testing session.
5. I will immediately report any loss of materials, cheating,
				  security breach, testing administration breach, copyright infringement, or
				  other deviation from acceptable security procedures to the principal.
6. I will ensure all applicable personnel receive the proper
				  instruction in appropriate test security and test administration procedures,
				  including the Testing Code of Ethics (Appendix A), if assigned by the principal
				  to do so.
7. I will collect, if assigned to do so, and give to the
				  principal, the signed Examiner's/Scribe's Secure Materials and Test Procedures
				  Agreement (Appendix F) and County/School Personnel Secure Materials Agreement
				  (Appendix G) for all applicable personnel in the building no later than five
				  instructional days before the first day of testing. Verification of all trained
				  school personnel with a signed Examiner's/Scribe's Secure Materials and Test
				  Procedures Agreement (Appendix F) and County/School Personnel Secure Materials
				  Agreement (Appendix G) will be given to the principal no later than five
				  instructional days before the first day of testing.
8. I will not disclose individual student test scores or test
				  performance data to unauthorized persons as outlined in FERPA, the Student DATA
				  Act, Policy 4350, the WVDE Data Access and Management Guidance, and Policy
				  2340.
9. I will not violate test security or the accuracy of the
				  test data score results by manipulating the test administration, demographic
				  data, or the students' answers or data.
10. I will not share my method of authentication, including,
				  but not limited to, my username and password to access any testing platform or
				  student data/results.
11. I will not give students access to test questions or
				  answer keys.
12. I will monitor examiners and students to ensure that only
				  references or tools specifically designated in test manuals or by
				  accommodations are provided.
13. I will check testing rooms before the beginning of test
				  administration to ensure that all specific information, as specified by the
				  test manual, is not displayed in the room during the test
				  administration.
14. I will ensure that examiners comply with the appropriate
				  accommodations for students with IEPs, Section 504 Plans, and EL Plans when so
				  designated in the test manual.
15. If serving as an examiner for online assessment, I will
				  not offer technical assistance (e.g., accessing the dictionary, grammar checks,
				  formatting functions, etc.) that might alter the accuracy of student responses
				  in the web-based assessment before, during, or after the administration of the
				  test.
16. I understand that if a breach of test security or
				  copyright infringement occurs as a direct result of my actions, my
				  license/certification may be suspended or revoked, or I may be suspended,
				  terminated, or have other action taken.
Please print your name, sign, and return the School Test
				  Coordinator's Secure Materials and Test Procedures Agreement to the county test
				  coordinator before access to secure test materials is provided.
Signature:
				  _________________________________________________________
Print Name:
				  _______________________________________________________
School: ____________________________________ Date:
				  _________________
Signed copies of this form should be kept on file at
				  the school and the county office.
If this form is not on file, it will be considered a
				  breach of security by the county and WVBE.
This agreement is valid for the academic year of the
				  signatory date and shall be signed before the administration of any
				  tests.