West Virginia Code of State Rules › Agency 179 - Lottery Commission › Title 179 - LEGISLATIVE RULE WEST VIRGINIA LOTTERY › Series 179-08 - Racetrack Table Games Rule › Part 4 - CONDUCT OF TABLE GAMING › Section 179-8-75 - Submission of Accounting Procedures and Internal Controls for Complimentary Chip Program

Current through Register Vol. XLI, No. 28, July 12, 2024
75.1. Not
				  less than thirty days before the initiation of the coupon distribution program
				  the casino licensee shall submit internal control procedures concerning the
				  coupon distribution program to the Commission. The internal control procedures
				  shall include, at a minimum, all of the following information:
75.1.a. The casino departments that will be
				  responsible for administering the coupon distribution program;
75.1.b. The security measures that will be
				  taken with respect to the coupons, including, but not limited to, all of the
				  following information:
75.1.b.1. The manner
				  in which the coupons will be ordered;
75.1.b.2. The manner in which the coupons
				  will be inventoried upon receipt by the casino licensee;
75.1.b.3. The manner in which the coupons
				  will be stored and the individuals who will have access to the
				  coupons;
75.1.b.4. The manner in
				  which discrepancies will be handled; and
75.1.b.5. The manner in which coupons will be
				  voided;
75.1.c. The
				  manner in which the coupons will be distributed;
75.1.d. The schedule for conducting routine
				  inventories of active unissued coupons. The inventory shall be conducted
				  monthly by not less than two individuals from separate departments. The results
				  of the inventory shall be recorded in the coupon control ledger;
75.1.e. The manner in which coupons will be
				  removed from the inventory, recorded, and voided once the coupons become
				  inactive;
75.1.f. The manner in
				  which the casino department responsible for distributing the coupons can
				  requisition coupons from the casino department responsible for storing the
				  coupons;
75.1.g. The maximum number
				  of days in advance of an event that coupons can be requisitioned by the casino
				  department responsible for issuing the coupons. The requisition document shall
				  contain, at a minimum, all of the following information:
75.1.g.1. The date the requisition is
				  prepared;
75.1.g.2. The day and
				  date for which the coupons are needed;
75.1.g.3. The type or types of coupons that
				  are requested;
75.1.g.4. The number
				  of coupons required;
75.1.g.5. The
				  name, title, and occupational license number of the individual completing the
				  requisition; and
75.1.g.6. The
				  name, title, occupational license number, and signature of the supervisor
				  authorizing the requisition;
75.1.h. The casino department responsible for
				  storing the coupons shall complete all of the following information before the
				  coupons are given to the casino department responsible for distributing the
				  coupons:
75.1.h.1. The name, title,
				  occupational license number, and signature of the representative filling the
				  order;
75.1.h.2. The beginning
				  serial number of the coupons issued;
75.1.h.3. The ending serial number of coupons
				  issued;
75.1.h.4. The total number
				  of and type of coupons issued;
75.1.h.5. The name, title, occupational
				  license number, and signature of the supervisor;
75.1.h.6. A record and explanation of any
				  coupons that were voided due to discrepancies; and
75.l.h.7. The casino department responsible
				  for storing the coupons shall enter the information in paragraphs 76.1.h.2 to
				  76.1.h.4 of this subdivision in the coupon control ledger;
75.1.i. The manner in which the coupons will
				  be issued. The casino licensee shall require that coupons be stamped with the
				  date of issuance;
75.1.j. The
				  location of the locked cabinet in which the coupons will be stored before the
				  distribution of the coupons;
75.1.k. The manner in which coupons may be
				  redeemed for chips or tokens, or both, by patrons;
75.1.l. The manner in which coupons redeemed
				  by patrons will be canceled;
75.1.m. The manner in which the coupons
				  distributed, coupons not distributed, and coupons issued will be
				  reconciled;
75.1.n. The manner in
				  which coupons that have been issued, but not distributed to patrons in the
				  appropriate time frame, will be voided and reconciled; and
75.1.o. The manner in which a dealer or cage
				  employee shall receive and account for coupons redeemed by patrons.