West Virginia Code of State Rules › Agency 126 - Education › Title 126 - LEGISLATIVE RULE BOARD OF EDUCATION › Series 126-014 - West Virginia Measures of Academic Progress (2340) › Appendix B

Current through Register Vol. XLI, No. 28, July 12, 2024
West Virginia Board of Education Policy 2340, West
				  Virginia Measures of Academic Progress
State of West Virginia, County of
				  ___________________________
West Virginia Constitution, Article XII, §2; W. Va. Code
				  §
									18-2E-1a(8),
				  requires that the West Virginia Board of Education "ensure that all statewide
				  assessments of student performance are secure."
County Test Coordinator's Secure Materials and Test
				  Procedures Agreement
I acknowledge that I will have access to secure assessments
				  in the WV-MAP. I also acknowledge that I have read, understand, and agree to
				  adhere to Policy 2340, including the Testing Code of Ethics (Appendix A), for
				  all assessments within this policy. I understand that these materials are
				  secure, and it is my professional responsibility to protect their security. I
				  agree to complete each assessment's required training.
I therefore pledge:
1. I will not retain, copy, reproduce, paraphrase,
				  distribute, or review/discuss secure test items or student responses.
2. I will implement procedures to ensure maximum test
				  security. Access to secure materials, including methods of authentication, will
				  be restricted to the test administration period designated by the
				  state-mandated testing window.
3. I am responsible for the distribution of secure testing
				  materials, including counting, reconciling, and returning all test
				  booklets/answer sheets (used and unused) according to the instructions provided
				  with the test, before and after each test administration. A record of the
				  number of booklets and other identifying characteristics sent to and returned
				  from each school shall be kept.
4. I am responsible for the shipment of the test
				  booklets/answer sheets to the schools no earlier than five instructional days
				  before the testing window and returned to me by the schools on the date
				  determined by the county. I will ensure that test materials are securely stored
				  in the buildings according to the instructions provided with the test and that
				  all testing must occur during the testing window.
5. I will immediately report any loss of materials, cheating,
				  security breach, testing administration breach, copyright infringement, or
				  other deviation from acceptable security procedures to the county
				  superintendent and the WVDE.
6. I will properly instruct the principals and school test
				  coordinators in appropriate test security and test administration procedures,
				  including the Testing Code of Ethics (Appendix A).
7. I will collect and retain the signed Principal's Secure
				  Materials and Test Procedures Agreement (Appendix D) and School Test
				  Coordinator's Secure Materials and Test Procedures Agreement (Appendix E) if
				  applicable, for each school in the county by September 30.
8. I will not release secure test administration materials to
				  a school without the signed Principal's Secure Materials and Test Procedures
				  Agreement (Appendix D) and verification of training of all other applicable
				  school personnel.
9. I will not disclose individual student test scores or test
				  performance data to unauthorized persons as outlined in FERPA, the Student DATA
				  Act, Policy 4350, the WVDE Data Access and Management Guidance, and Policy
				  2340.
10. I will not violate test security or the accuracy of the
				  test data or score results by manipulating the test administration, demographic
				  data, or the students' answers or data.
11. I will not share my method of authentication, including,
				  but not limited to, my username and password to access any testing platform or
				  student data/results.
12. I will not give students access to test questions or
				  answer keys.
13. If serving as an examiner for an online assessment, I
				  will not offer technical assistance (e.g., accessing the dictionary, grammar
				  checks, formatting functions, etc.) that might alter the accuracy of student
				  responses in the web-based assessment before, during, or after the
				  administration of the test.
14. I understand that if a breach of test security or
				  copyright infringement occurs as a direct result of my actions, my
				  license/certification may be suspended or revoked, or I may be suspended,
				  terminated, or have other action taken.
Please print your name, sign, and return the County Test
				  Coordinator's Secure Materials and Test Procedures Agreement to the WVDE before
				  access to secure test materials is provided.
Signature:
				  ________________________________________________________
Print Name:
				  _______________________________________________________
Date:
				  ____________________________________________________________
Signed copies of this form should be kept on file at
				  the county office.
If this form is not on file, it will be considered a
				  breach of security by the
county
and WVBE.
This agreement is valid for the academic year of the
				  signatory date and shall be signed before the administration of any
				  tests.