Washington Administrative Code › Title 478 - University of Washington › Chapter 478-276 - Governing access to public records › Section 478-276-095 - Viewing appointments

Current through Register Vol. 24-14, July 15, 2024
(1)
No
			 fee.
No fee shall be charged for inspecting records at the university's
			 public records office.
(2)
By
			 appointment only.
In-office inspections are by appointment only during
			 regular office hours: Monday through Friday 9:00 a.m. to 12:00 p.m. and 1:00
			 p.m. to 4:00 p.m., excluding university holidays, university closures, and such
			 other closures as may be posted on the public records office's web
			 site.
(3)
Scheduling
			 appointments.
In-office inspections must be scheduled in advance by
			 contacting the public records office (see WAC
			 478-276-140).
(4)
Protection of public
			 records.
Access to records during viewing appointments shall be
			 restricted to the viewing area designated by the public records office. No
			 document shall be physically removed by a member of the public from the viewing
			 area for any reason whatsoever; nor shall any member of the public who is
			 viewing documents disassemble, deface, or cause the disorganization of any
			 record for any reason whatsoever. A public records office staff member may
			 observe any inspection to ensure that records are not disorganized, defaced, or
			 otherwise harmed.
(5)
Identification of records reviewed.
At the end of each viewing
			 appointment, the requestor will identify to the public records office staff
			 those records reviewed during the appointment. If any records remain to be
			 reviewed, another viewing appointment must be scheduled at that time. Reviewed
			 records, or remaining records for which no further viewing appointment has been
			 scheduled, are subject to disposition as provided under WAC
			 478-276-105.
(6)
Obtaining copies at viewing
			 appointments.
At the end of each viewing appointment, the requestor
			 shall identify to the public records office staff any records he or she would
			 like copied. The public records office staff will arrange to provide such
			 copies in as timely a manner as possible in view of all circumstances,
			 including the volume of copies requested, any pending copying requests, time of
			 day, staff resources, and any other relevant considerations. Records identified
			 for copying during viewing appointments are subject to prepayment of any
			 copying or other costs in accordance with WAC
			 478-276-100. Requestors may not
			 make their own copies of public records during viewing appointments.
(7)
Failure to attend a scheduled
			 viewing appointment.
A requestor who fails to attend a scheduled viewing
			 appointment must call the public records office within ten business days to
			 reschedule the missed appointment. Unless otherwise permitted by the public
			 records office, a viewing appointment may not be rescheduled more than two
			 times. If a requestor fails to reschedule a missed viewing appointment within
			 ten business days or has already rescheduled the appointment two times, the
			 public records office may consider the request closed and may dispose of any
			 records or copies made available in accordance with WAC
			 478-276-105.
Statutory Authority:
				  RCW
				  28B.20.130 and
				  chapter
				  42.56 RCW. 13-05-073,
				  §
										478-276-095, filed 2/19/13,
				  effective 3/22/13.