West Virginia Code of State Rules › Agency 141 - Adjutant General › Title 141 - LEGISLATIVE RULE ADJUTANT GENERAL › Series 141-31 - Introduction To Officer Personnel Management System (OPMS) › Chapter 5 - OFFICER CAREER COUNSELING › Section 141-31-5-4 - FREQUENCY OF OPMS COUNSELING

Current through Register Vol. XLI, No. 28, July 12, 2024
a.
				  Commanders and/or rating officers are required to establish a
minimum of three (3)
counseling period during each
				  annual rating period of the individual officer under the revised OER system.
				  Such periods will be conducted according to the general guidelines established
				  in paragraph 5-3a above.
b. Each
				  individual officer should have the privilege of keeping the rater and commander
				  informed of his ideas regarding his utilization and development, and he should
				  be encouraged to ask for a special counseling session when deemed
				  necessary.
c. All counseling
				  sessions should be personal and purposeful in nature, since they have a
				  tendency to lose their value when conducted in a strict or formal
				  atmosphere.
d. The following is an
				  outline which this office suggests be utilized by the rating officer and/or
				  commander for the required three counseling periods during each annual rating
				  period of each individual officer within each command:
OUTLINE FOR THE CONDUCT OF PERFORMANCE
					 COUNSELING PERIODS
:
Officer Being Counseled:
					 Rank______Name_____________________SSN ____________
Unit Assignment of Counseled
					 Officer_________________________________________
Counseling (OER Period) : Beginning
					 Date__________________Ending Date_________
Total time of assignment to present duty position:
					 (Months)____________________
___________________________________________
COUNSELING PERIOD NUMBER 1
Date Conducted___________________________Counseling
					 (Rating) Officer_____________
1. Explanation of duties included in job
					 description.
2. Specific duties not included in job description.
3. Unit mission and specific goals set for the rating
					 period.
4. Priorities established for the officer during the rating
					 period.
_________________ _________________
Signature of Rater Officer Signature of Rating
					 Officer
___________________________________________
COUNSELING PERIOD NUMBER 2
Date Conducted_________________________Counseling (Rating)
					 Officer_____________
1. Suggested revisions of Job Description of officer being
					 counseled.
2. Suggested changes to specific duties originally
					 outlined.
3. Up-date or revision of original performance
					 objectives.
4. Discussion of strong points of duty performance.
5. Discussion of weak points of duty performance.
_________________ _________________
Signature of Rated Officer Signature of Rating
					 Officer
___________________________________________
COUNSELING PERIOD NUMBER 3
Date Conducted_________________________Counseling (Rating)
					 Officer_______________
1. Job performance of officer during rating period.
2. Suggested improvements to be made in overall duty
					 performance.
3. Discussion of noted improvements during period.
4. Discussion of deficiencies (Weak points) noted during
					 period.
_________________ _________________
Signature of Rated Officer Signature of Rating
					 Officer
This form will be reproduced at unit level and one copy
					 forwarded to OPMS after each counseling session.