Washington Administrative Code › Title 132F - Seattle Colleges › Chapter 132F-168 - Access to public records › Section 132F-168-030 - Request for document inspection

Current through Register Vol. 24-14, July 15, 2024
(1)
Hours for inspection of records.
Public records are available for
			 inspection and copying during normal business hours of the Seattle Colleges,
			 Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding legal holidays.
			 Records must be inspected at either the district office or at a field office
			 when those records are stored or maintained at that location. To make
			 arrangements to inspect records at a Seattle College District field office,
			 contact the public records officer to schedule the inspection.
(2)
Records index.
An index of
			 public records is available for use by members of the public, including
			 nonexempt final orders, declaratory orders, interpretive statements, and policy
			 statements, as defined by
			 RCW
			   42.56.070(5), issued after
			 June 30, 1990, by the board of trustees of the district, the presidents of the
			 colleges, or their designees.
Form. The index shall reference final orders, declaratory
				orders, interpretive statements, or policy statements by one or more of the
				following classifications: Date of implementation, organizational unit, or
				subject matter.
Requests for access to indexes. Information regarding public
				inspection of indexes, their location, and a schedule for revising and updating
				these indexes can be obtained by contacting the public records officer.
(3)
Organization of
			 records.
The Seattle College District VI will maintain its records in a
			 reasonably organized manner. Seattle College District VI will take reasonable
			 actions to protect records from damage and disorganization. A requestor shall
			 not take Seattle College District VI records from Seattle College District VI
			 offices without the permission of the public records officer or designee. A
			 variety of records are available on the Seattle College District VI web site
			 at
www.seattlecolleges.edu
.
			 Requestors are encouraged to view the documents available on the web site prior
			 to submitting a records request.
(4)
Making a request for public
			 records.
(a) Any person wishing to
			 inspect or copy public records of the Seattle College District VI should make
			 the request in writing on the Seattle College District VI request form, or by
			 letter, fax, or e-mail addressed to the public records officer
			 (SCCDPublicRecords Request@seattlecolleges.edu) and including the following
			 information:
* Name of requestor;
* Address of requestor;
* Other contact information, including telephone number and any
				e-mail address;
* Identification of the public records adequate for the public
				records officer or designee to locate the records; and
* The date and time of day of the request.
(b) If the requestor wishes to have copies of
			 the records made instead of simply inspecting them, he or she should so
			 indicate and make arrangements to pay for copies of the records or a deposit.
			 Pursuant to WAC
			 132F-168-060, standard
			 photocopies will be provided at fifteen cents per page.
(c) The public records officer or designee
			 may accept requests for public records that contain the above information by
			 telephone or in person. If the public records officer or des-ignee accepts such
			 a request, he or she will confirm receipt of the information and the substance
			 of the request in writing.