West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-07 - State Purchasing Card Program › Section 148-7-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. "Auditor"
				means the Auditor of the State of West Virginia.
2.2. "Cardholder" means the individual
				responsible for and named on the purchasing card.
2.3. "Director" means the Director of the
				Purchasing Division of the Department of Administration.
2.4. "Emergency management or response
				personnel" means all persons acting under color of authority of state law
				engaged in rescue efforts, emergency or disaster relief recovery or
				coordination of emergency services, and are identified as such by the Governor,
				set forth in subsection 3.2 of this rule.
2.5. "Goods" means commodities, supplies,
				materials, printing, equipment, and any other articles or items used by or
				furnished to a spending unit.
2.6.
				"Maintenance" means services to maintain an item of equipment or computer
				software, including parts incidental to providing the service.
2.7. "Point of Sale Vendor" means the point
				of sale or supplier of goods or services purchased with the Purchasing Card,
				not the State Purchasing Card Provider.
2.8. "Purchasing card" or "card" means the
				charge card authorized by the Director to provide payment for
				Transactions.
2.9. "Purchasing Card
				Authorization Administrator" or "Authorization Administrator" means the
				individual designated by the Director to coordinate the Purchasing Card
				Program.
2.10. "Purchasing Card
				Coordinator" or "Coordinator" means the individual designated by the spending
				officer to coordinate the State Purchasing Card Program.
2.11. "Purchasing Card Provider" or
				"Provider" means the entity providing the State with Purchasing Card
				services.
2.12. "Services" means
				the furnishing of labor, time or effort by a contractor, not involving the
				delivery of a specific end product other than reports which are merely
				incidental to the required performance. Services include maintenance and
				utilities, but do not include tax reportable services.
2.13. "Spending officer" means the executive
				head of a spending unit, or a person designated by him or her.
2.14. "Spending unit" means a department,
				agency or institution of State government for which an appropriation is
				requested, or to which an appropriation is made by, the Legislature.
2.15. "State Purchasing Card Program" or
				"program" means the purchase of and payment for Transactions which do not
				exceed the Transaction Limit through use of the Purchasing Card.
2.16. "Statewide Contract" means a legally
				binding instrument competitively bid, awarded and maintained by the Purchasing
				Division to provide services or tangible goods to all state spending units at a
				specified price. Statewide contract usage is mandatory for all agencies under
				the jurisdiction of the Purchasing Division and available (upon mutual consent)
				to agencies not under the jurisdiction of the Purchasing Division.
2.17. "Transactions" means the purchase of
				and payment for:
2.17.a. Goods the cost of
				which do not exceed the Transaction Limit;
2.17.b. Services as follows:
2.17.b.1. Maintenance;
2.17.b.2. Utilities --- no Transaction Limit;
				and
2.17.b.3. Any other Services
				not exceeding the Transaction Limit which are not tax reportable.
2.17.c. Registration fees for
				institutions or for individuals where the fees are required for the performance
				of the employee's job; and
2.17.d.
				Tuition for seminars, academic courses, or other education, continuing or
				otherwise as are required for the performance of an employee's job duties and
				authorized by law or Attorney General opinion.