Washington Administrative Code › Title 16 - Agriculture, Department of (See also Titles 24, 60, and 142) › MARKETING ORDERS › Chapter 16-575 - Wine commission › Section 16-575-030 - Washington wine commission - Travel reimbursement policy

Current through Register Vol. 24-14, July 15, 2024
1.Except as provided in section 9 below, all
				travel by commissioners and by commission staff must be approved in advance of
				departure.
2.Except as provided in
				section 9 below, each commissioner or commission employee expecting to travel
				on official wine commission business shall prepare a detailed, written
				description of the purpose of the proposed trip together with an estimate of
				expenses to be incurred for transportation, lodging, meals, promotional
				hosting, and all other costs which he/she expects to incur in connection with
				such travel.
3.Reimbursement for
				transportation expenses shall be at actual cost subject to the following
				limitations. Air travel must be on US carriers if available. No business or
				first class air travel will be approved or reimbursed. If a commissioner or
				commission employee uses his/her automobile for transportation, mileage shall
				be reimbursed at the current rate established by the Internal Revenue Service
				for business travel.
4.Reimbursement for lodging expenses shall be
				at actual cost up to a maximum of two hundred percent of the per diem lodging
				rates for US federal agency employees established by the US General Services
				Administration.
5.Reimbursement for
				meals shall be at actual cost, provided that such costs are reasonable for the
				particular market in which the expense is incurred.
6.Travel by commissioners and by the
				executive director of the Washington wine commission must be approved in
				advance by the chairperson of the commission. Travel by other commission staff
				must be approved in advance by the executive director of the
				commission.
7.Each person traveling
				on official commission business shall submit a written request for
				reimbursement within forty-five days after returning to the office from such
				trip. Written receipts for each expense in excess of twenty-five dollars for
				which reimbursement is requested must accompany the reimbursement request.
				Expenses will not be reimbursed unless such a request, accompanied by receipts
				where required, is timely submitted.
8.Expenses which have not been approved in
				advance will not be reimbursed unless the employee establishes, to the
				satisfaction of the person who reviewed and approved the estimated expenses,
				that the expense was both unanticipated and reasonably incurred.
9.No advance approval of estimated travel
				expenses is required for attendance at a regular or special meetings of the
				commission or a committee thereof within the state of Washington. If attendance
				at such a meeting requires the commissioner/employee to travel at least one
				hundred miles from his/her usual place of business, he/she is entitled to be
				reimbursed for the actual cost of one night's lodging, subject to the limits
				set forth in section 4 above. He/she is also entitled to reimbursement for
				costs of transportation and meals as provided in sections 3 and 5.
Statutory Authority: Chapter 15.88 RCW. 03-01-048, §
					 16-575-030, filed 12/10/02, effective
					 1/10/03.