Washington Administrative Code › Title 296 - Labor and Industries, Department of › Chapter 296-17 - General reporting rules, audit and recordkeeping, rates and rating system for Washington workers' compensation insurance › Section 296-17-935 - Options for reporting qualifying volunteers, including student volunteers and unpaid students

Current through Register Vol. 24-14, July 15, 2024
If you elect to insure qualifying volunteers, including
				student volunteers or unpaid students, as defined in
				chapter
				51.12 RCW as now or
				hereafter amended, you must give notice in writing on a form prescribed by the
				department. If you do not currently have elective coverage for such volunteers,
				including student volunteers or unpaid students, and you would like to cover
				them, please contact our underwriting section at phone number
				360-902-4817.
Effective June 9, 2016, a law change (see section 3, chapter
				62, Laws of 2016) created an additional reporting option for employers who
				cover qualifying volunteers (including student volunteers and unpaid students)
				for medical aid only.
When filing your quarterly report in the first quarter of the
				calendar year in which coverage for your qualifying volunteers is effective,
				you must indicate your choice to report all such qualifying volunteers based on
				either:
* Actual hours worked; or
* One hundred hours per qualifying volunteer per calendar year
				(one hundred-hour cap method).
You must use the same method to report all your qualifying
				volunteers in the calendar year. The first time you file your quarterly report
				in subsequent calendar years, you may change your reporting method for that
				calendar year.
If you have previously chosen in a calendar year to report one
				hundred hours per qualifying volunteer per calendar year, for all quarterly
				reports for that calendar year:
* You must report one hundred hours for any new qualifying
				volunteers who you have not reported in previous quarters of the calendar
				year.
* If you have no new qualifying volunteers in the quarters
				after you chose to report one hundred hours per qualifying volunteer, you must
				report zero hours for the volunteer classification.
For calendar year 2016 only, in addition to the above
				requirements, since the one hundred hour reporting option may be used only
				after the effective date of the law change, if you choose to report one hundred
				hours per qualifying volunteer:
* You must still report and pay premium based on actual hours
				for qualifying volunteers in the second quarter of 2016; and
* Your premium payment for one hundred hours per qualifying
				volunteer applies only for coverage for the third and fourth quarter of 2016;
				and
* Hours reported in the first and second quarter of 2016 for
				volunteer coverage do not count toward the one hundred hours per qualifying
				volunteer for 2016.
See relevant rules, including WAC
				296-17-925 for recordkeeping
				requirements for student volunteers and unpaid students, WAC
				296-17-930 for recordkeeping
				requirements for other volunteers, and WAC
				296-17-35201 for general
				recordkeeping and retention requirements.