Wyoming Administrative Code › Agency 057 - Community College Commission, Wyoming › Sub-Agency 0001 - General Agency, Board or Commission Rules › Chapter 5 - ADMINISTRATIVE FUNCTIONS › Section 5-13 - Administering the Wyoming's Tomorrow Scholarship Program

Current through July 13, 2024
(a) Expenditure
				Account Scholarship Funding
(i) By February 1
				of each calendar year, the Community College Commission, in consultation with
				the State Treasurer, shall determine available scholarship funding in the
				Expenditure Account for the academic year beginning with the next fall academic
				term. The Commission shall notify the colleges and the University of Wyoming no
				later than February 1 of each academic year after the date in which the
				Expenditure Account first receives a deposit from the Endowment Fund, of the
				total amount available. For the first fiscal year in which the Expenditure
				Account receives a deposit, if the deposit is received after February 1 but
				before August 1 of the calendar year, the Commission shall notify the colleges
				and the University of Wyoming of the total scholarship amount available for the
				upcoming academic year within thirty (30) days of the date on which it becomes
				known to the Commission that a deposit has been or will be made to the account.
				The scholarship amount available for this first academic year shall be
				available no earlier than the beginning of the upcoming fall academic
				term.
(ii) The Commission may
				reserve up to ten percent (10%) of the total available scholarship funding
				provided under paragraph (a)(i) of this section. The Commission shall notify
				the colleges and University by February 1 each year if this reserve shall be
				applied and the amount.
(iii) The
				Commission shall divide the total available scholarship funding into two
				funding allocation pools under which the colleges and University shall have
				access to award scholarships. There shall be a base scholarship award pool
				allocation (base allocation) and a high demand scholarship award pool
				allocation (high demand allocation). The colleges and University shall be
				notified of the final base allocation and the high demand allocations not later
				than February 28. For the first year in which the Expenditure Account receives
				a deposit, if the deposit is received after February 1 but before August 1 of
				the calendar year, the Commission shall notify the colleges and the University
				of Wyoming of the base and high demand allocations within thirty (30) days of
				the date the Commission determines the total available scholarship funding for
				the upcoming academic year beginning with the next fall academic term.
(A) The initial amount of each allocation
				shall be established at fifty percent (50%) of the total available funding less
				any amount reserved pursuant to paragraph (a)(ii) of this section. The initial
				base allocation shall be further apportioned into annual academic year
				allotments for each college and the University based on Commission analysis of
				the following data reported to or assembled by the Commission:
(I) The number of Wyoming resident students
				age 24 to 64 years old enrolled in the fall term of the current academic year
				in non-graduate programs by students' county of residence.
(II) The Commission shall obtain the most
				current census or related data for county-specific population counts for
				individuals aged 24 to 64 years old.
(B) The Commission may further adjust the
				base allocation and colleges' and the University's initial allotments based on
				the anticipated enrollment of Wyoming Tomorrow's Scholarship recipients from
				the prior year at each institution. The Commission may also use the following
				additional criteria to adjust and further increase the base allocation and
				colleges' and University's allotments. Each of these criteria shall carry equal
				weight and be calculated based on each colleges' proportion of students that
				fall within each separate criteria. Students that fall within more than one
				criteria may be counted once within each criteria calculation:
(I) Students who receive an industry
				sponsorship;
(II) Students who have
				yet to complete a post-secondary program certificate or degree;
(III) Students who are enrolled or indicate
				that they will enroll in programs of study that are in high economic or
				industry growth areas or areas of significant economic development
				opportunities, as the Commission determines annually each fall for the
				following academic year in consultation with the community colleges,
				University, business and industry stakeholders, and related state
				agencies.
(C) The final
				adjusted high demand allocation shall be calculated as the total scholarship
				funding amount less the amount reserved as determined in paragraph (a)(ii) of
				this section and less the initial base allocation and all subsequent
				adjustments to this base allocation. The high demand allocation shall not be
				less than twenty-five percent (25%) of the total available funding less the
				amount reserved pursuant to paragraph (a)(ii) of this section. The high demand
				allocation shall not be further divided into pre-academic year or pre-academic
				term allotments to each college and University prior to the Commission's
				determination for any academic term that use of the high demand allocation is
				necessary to meet all scholarship awards in the state. The Commission may
				distribute funding from the high demand allocation to an institution that has
				exhausted its base allocation amount as necessary to meet that institution's
				unmet scholarship demand.
(D) At
				the conclusion of each academic year, the colleges and University shall notify
				the Commission of any unawarded scholarship funds from their base allocation
				allotment.
(iv) The
				colleges and University shall report the scholarship commitment status of their
				adjusted base allocation awards to the Commission no later than August 15 for
				the following fall academic term, January 15 for the following spring academic
				term, and May 1 for the following summer academic. The Commission shall
				determine and notify each institution no later than thirty (30) days after the
				institutions report their commitment levels the amount of high demand
				allocation funding available to their institution to fund additional
				scholarship awards for each academic term.
(v) The Commission shall notify the State
				Treasurer no later than September 1 for the fall academic term, February 1 for
				the spring academic term, and June 1 for the summer academic term, of the
				scholarship prepayment amount of funds to be disbursed to the colleges and the
				University for anticipated scholarships awards for each academic term. For the
				first academic term of the first academic year for which scholarship funding is
				available, the Commission shall report to the State Treasurer not later than
				the first day of the month following the start of the academic term the amount
				of all awarded scholarships for that term. Within thirty (30) days of the
				beginning of each academic term, the community colleges and the University
				shall submit to the Commission a list of students enrolled in the institutions
				who have accepted a Wyoming's Tomorrow Scholarship award and the amount for
				which they qualify.