West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-03 - State Owned Vehicles › Section 148-3-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
For purposes of these rules, unless a different meaning
				  clearly appears from the context:
2.1.
				"Agency fleet coordinator" means the person within a spending unit designated
				to be the contact for the spending unit to the Fleet Management Division and
				for compiling and reporting vehicle information to the Fleet Management
				Division.
2.2. "Authorized
				passenger" means a personnel classification such as agent, broker, contractor,
				persons involved in mission of mercy or medical emergency; volunteer acting in
				an official capacity, other personnel not employed by the State of West
				Virginia who have a connection with or may have an official business
				relationship with the State; and recipients of health, public safety, and
				welfare services performed by the State; and who are formally authorized by the
				spending unit director.
2.3.
				"Commuting" means the use of a state vehicle by an employee who has been
				assigned a state vehicle, whether permanent or temporary, to drive to and from
				the employee's home and regular place of employment, in accordance with the
				Internal Revenue Service Publication 15-B,
Employer's Tax Guide to
				Fringe Benefits
.
2.4.
				"
De Minimis
personal use" means the use of a state-owned
				vehicle for personal purposes, of which the value of that personal use is so
				small that accounting for it would be unreasonable and administratively
				impractical, including while commuting when permitted, in accordance with the
				Internal Revenue Service Publication 15-B,
Employer's Tax Guide to
				Fringe Benefits
.
2.5.
				"Fleet Management Division" means the agency within the Department of
				Administration that manages state-owned vehicles, including purchase, fueling,
				maintenance and repairs.
2.6.
				"Hazardous material" means materials that are radioactive, flammable,
				explosive, corrosive, oxidizing, asphyxiating, biohazardous, toxic pathogenic,
				or allergic. Also included are physical characteristics such as compressed
				gases and liquids or hot materials, including all materials that may render
				them hazardous in specific circumstances.
2.7. "Indirect costs" means expenses of
				operating state-owned vehicles that may not be attributable to a specific
				vehicle, such as expenses for cleaning supplies, shop supplies, small parts,
				office and administrative expenses attributable to agency fleet coordinator
				activity, training for agency fleet coordinators or drivers, facilities costs,
				administrative overhead, parking, or equipment.
2.8. "Pool vehicle" means a vehicle that is
				owned by a spending unit and is available for use by multiple employees in the
				performance of their job duties.
2.9. "State-owned vehicle" means any vehicle
				that is owned, operated or acquired, regardless of intended use, by the State
				of West Virginia on which a state vehicle license plate is required, but does
				not include employees' personal vehicles used for official state business or
				vehicles rented on behalf of a state agency.
2.10. "Spending unit" means the department,
				agency or institution of the state government for which an appropriation is
				requested, or which an appropriation is made by the Legislature as defined by
W.Va. Code
§
									5A-1-1.
2.11. "Under-utilized vehicle" means a
				vehicle that does not meet the standards set forth in Section 9 of this rule
				and has received a waiver for the minimum mileage requirement by the Fleet
				Management Division.
2.12. "Vehicle
				log" means the record of state vehicle use, specific to each state vehicle,
				maintained by the driver and reported to the agency fleet
				coordinator.