Wyoming Administrative Code › Agency 006 - Administration and Information, Dept. of › Sub-Agency 0010 - Human Resources Division › Appendix A - DEFINITIONS

Current through July 13, 2024
The following definitions are an integral part of the State of
				Wyoming Personnel Rules and whenever used in these rules, policy,
				interpretation, memorandum, correspondence or any personnel related matter
				these terms shall be understood to have the following meanings:
1. Administrative Review. Removal from State premises of an
				employee who has been charged with or is under investigation for the commission
				of a crime which would raise reasonable doubt concerning the employee's
				suitability for continued employment; or allegations of misconduct have been
				made and, if confirmed, the employee's presence on the job may be detrimental
				to the operation of the agency.
2. Agency. A department, board, commission or council of the
				Executive Branch of government; an agency may be governed by a board,
				commission, council, or may be directly accountable to the Governor.
3. Agency Head. The director of a State agency; the director
				may be responsible to a governing board, commission, council, or directly to
				the Governor.
4. Agency Management. An agency head, supervisor or other
				employee having the authority to exercise management rights, develop management
				policies or to effectively make such recommendations requiring the use of
				independent judgment not of a routine nature.
5. Applicant. A person who has submitted a State application to
				the Human Resources Division according to prescribed instructions and
				procedures.
6. Applicant Pool. A list of candidates who have passed the
				required minimum qualifications and have otherwise been determined to be
				eligible for appointment to specific classes.
7. Appointing Authority. An agency head, a person having
				constitutional or statutory authority to appoint candidates to positions or a
				specified management employee having lawfully delegated authority to appoint
				candidates to positions in the agency.
8. Appointment. The final selection of a candidate by an
				appointing authority subject to the approval of the Human Resources
				Division.
9. At-Will Appointment. An appointment of an individual to a
				position which is either statutorily required or approved by the Human Resource
				Division to serve at the pleasure of the Governor or Agency Head.
10. At-Will Employee. An employee whom has no expectation of
				continued employment and may be dismissed at any time without cause or
				reason.
11. At-Will Contract Employee. An individual hired by the State
				of Wyoming to provide technical or professional services through a contract
				which clearly states the duties, responsibilities, and benefits for a specific
				period of time. The terms and conditions of employment are defined in the
				contract.
12. Behavioral Competency. Behaviors obtained through formal or
				non-formal education, work experience, or other means. They are described in
				observable and measurable terms that are necessary in order to perform a
				particular type or level of work activity. They are behavioral characteristics,
				defining qualities each employee needs not only to be successful at their job,
				but to excel in carrying out the mission of the State.
13. Bonus Payments. Money or an equivalent given as an addition
				to an employee's usual compensation as a non-base pay adjustment.
14. Break in Service. See Separation.
15. Call-Back Pay. A non-base pay adjustment given to a
				non-exempt employee who is called back to work during other than normally
				scheduled work hours.
16. Candidate. A person who may be given selection
				consideration for appointment.
17. Candidate Group. Those applicants who may be given
				selection consideration for appointment from the applicant pool.
18. Class or Classification. A set of similar positions
				classified to the same grouping and designated by a class title and class code.
				Class and Classification are interchangeable terms under these rules.
19. Compensation Adjustment. A change in the base pay for an
				employee who remains in the same position number and the same
				classification.
20. Compensatory Time, Non-Exempt. Time which may be taken with
				pay for overtime worked by a non-exempt employee.
21. Compressed Work Week. A compressed workweek is a forty (40)
				hour work week completed in fewer than five days by increasing the number of
				hours worked per day.
22. Core Functions. Core functions of a job are the reason the
				job exists.
23. Day. A calendar day, unless otherwise specified.
24. Disciplinary Suspension. Suspension from State service of
				an employee, without pay, for cause for up to thirty (30) days in a calendar
				year.
25. Dismissal. Involuntary separation from State
				service.
26. Educational Compensation. Compensation of up to 100% of an
				employee's base pay during the time when educational leave is granted.
27. Eligible Applicant. Applicants who have passed all
				appropriate examinations, have been approved by the Human Resources Division as
				meeting minimum qualifications and from whom selection consideration for
				appointment to a specific recruitment has been determined.
28. Emergency Appointment. An appointment made in response to
				an emergency, threatening public health, safety or welfare.
29. Emergency Employee. An at-will employee who has no
				expectation of continued employment and may be dismissed at any time without
				cause or reason.
30. Employee. A person working in and compensated by the
				Executive Branch of State Government, over which management has the right to
				direct and control the way the person works, both as to the final results and
				as to the details of when, where and how the work is done.
31. Employee Status. A designation based on the most recent of
				the following types of appointments: probationary, permanent, temporary,
				emergency, intermittent, at-will, or intern.
32. End of Service Leave. Use of accrued unused vacation leave
				when terminating from state service for any reason except disciplinary action
				in lieu of receiving a lump sum payment for accrued unused vacation
				leave.
33. Ex-parte Communication. Communication with one side or one
				party of a grievance without the other party present.
34. Exempt Paid Time Off. Time which may be taken by an exempt
				employee as authorized leave with pay for having worked on an official state
				holiday.
35. Equivalent Service. The amount of Executive Branch service,
				calculated on the basis of the number of months actually worked or on
				authorized leave (except leave without pay, educational leave or disciplinary
				suspension).
36. Evaluation period. The length or portion of time
				established under a performance management system for reviewing employee
				performance.
37. Examination or Exam. Any process, procedure, rating,
				interview, test, evaluation or assessment, whether scored or not scored, formal
				or informal, which affects a person's eligibility for, or consideration for,
				appointment.
38. Executive Employee. An individual appointed by the Governor
				or a state board or commission to serve as a cabinet director or separate
				operating agency director. This does not include the executive secretary or
				director, board administrator or head of a board or commission.
39. Exempt Employee. An employee who is not required to receive
				overtime in accordance with the Fair Labor Standards Act.
40. Factors. Elements used to determine a job's value to the
				Executive Branch of State Government.
41. Family. An individual with any of the following
				relationships to the employee: spouse; biological parent; adoptive parent;
				step-parent; foster parent; parent-in-law; legal guardian; biological child;
				adopted child; step-child; foster child; child-in-law; legal ward;
				full-sibling; half-sibling; adoptive sibling; step-sibling; foster sibling;
				sibling-in-law; biological grandparent; adoptive grandparent; step-grandparent;
				grandparent-in-law; biological grandchild; adopted grandchild; step-grandchild;
				grandchild-in-law; or any individual related by blood or affinity whose close
				association with the employee is the equivalent of a family
				relationship.
42. Flextime. Flextime allows the employee, with the agency
				head's approval, to choose an arrival and departure time within a specified
				time period as their regular work schedule.
43. Focal Date. A date in which employees are evaluated
				annually (i.e., September 30th).
44. Full-Time Position. An authorized position funded for a
				salary expenditure of at least forty (40) hours of work per week.
45. Furlough. Unpaid leave approved by the Governor.
46. Geographical Area. An area surrounding a work location
				which includes those places within a distance from which an employee would
				reasonably be expected to be willing to commute to work. For purposes of these
				rules such distance will normally be considered to be fifty (50) miles from the
				work location.
47. Goals. Specific, measurable, attainable, relevant, and time
				based acts or processes, based on the primary areas of responsibility that are
				a regular part of the job or based on a particular assignment or special
				project, that reflects and establishes what shall be accomplished during the
				performance evaluation period.
48. Grievance. Any dispute, excluding discrimination,
				dismissal, involuntary separation due to a reduction in force or performance
				evaluation rating, between a permanent employee and management of the
				employee's agency which involves the interpretation or application of a
				statute, rule, executive order, or policy concerning personnel practices and/or
				working conditions.
49. Holiday Premium, Exempt. Exempt employees who are required
				to work on the holiday shall be granted paid time off at the rate of one and
				one-half hours off for each hour worked.
50. Holiday Premium, Non-exempt. Non-exempt employees who are
				required to work on the holiday shall be granted either holiday premium pay or
				compensatory time at one and one-half times their compensation rate for all
				hours worked.
51. Hours of Work. Generally, hours worked includes all time
				the employee is required to be on duty or on the agency's premises or at a
				prescribed work place and all time that employee is suffered or permitted to
				work for the State.
52. Human Resources Division. The Human Resources Division
				(HRD) of the Department of Administration and Information established pursuant
				to
				W.S.
				9-2-1019 through
				9-2-1022.
53. Interim Assignment. The assignment of an employee to a
				different position for a period not to exceed twelve (12) months.
54. Involuntary Reassignment. An unsought appointment of a
				permanent or probationary employee, by the employee's agency head or designee,
				due to a reduction in force or unsatisfactory work performance, or other
				demonstrated reason affecting the accomplishment of program goals. Such
				appointments will be made to a different position in a different classification
				having the same or lower grade than the employee's current
				classification.
55. Job-Shared Position. See Time-Shared Position.
56. Layoff. See Reduction in Force.
57. Leave. An authorized absence from work during normally
				scheduled working hours.
58. Management Employee. See Agency Management.
59. Memo of Understanding. The Memorandum of Understanding
				between the agency and the employee is a legally binding document that
				establishes a clear understanding of the role and responsibilities between the
				agency, the supervisor, and the teleworking employee.
60. Minimum Qualifications. Standards which designate the
				typical types and minimum levels of training and/or experience through which
				one would be expected to acquire the knowledge, skills, abilities and other
				requirements necessary for performance upon entry to a class.
61. Non-exempt Employee. An employee who is required to receive
				overtime in accordance with the Fair Labor Standards Act.
62. Non-permanent Employee. Any employee other than a permanent
				employee who is an at-will employee who has not expectation of continued
				employment and may be dismissed at any time without cause or reason.
63. Official State Workweek. The official state workweek begins
				at 12:01 A.M. Saturday, continues for seven (7) consecutive days (168 hours)
				and ends at 12:00 midnight on Friday.
64. On-Call Pay. A non-base pay adjustment for non-exempt
				employees who are required to remain on the agency's premises or so close that
				the time cannot be used effectively for that employee's own purposes.
65. Overall Score. The calculated rating for all performance
				components.
66. Overtime. Time worked by a non-exempt employee in excess of
				the workweek standard or the work period standard.
67. Part-Time Position. An authorized position funded for a
				salary expenditure of less than forty (40) hours of work per week.
68. Pay Range. The range of pay rates, from minimum to maximum,
				set for a class. Used as a policy for setting individual employee pay or salary
				rates.
69. Pay Rate. A set dollar amount between the minimum and
				maximum of a pay range.
70. Pay Table(s). A schedule of pay ranges for each class in
				the classification system.
71. Performance Evaluation. The process and the determination
				through observation and careful study of the employee's overall behavior and
				goal outcomes to meet the target and objectives of the agency and the
				State.
72. Performance Improvement Plan. A written document used to
				guide an employee toward achieving a rating above "unsatisfactory" on the
				annual performance evaluation.
73. Performance Management. An ongoing, continuous process of
				communicating and clarifying job responsibilities, priorities and performance
				expectations in order to ensure mutual understanding between supervisor and
				employee. It emphasizes communication and focuses on adding value to the
				organization by promoting improved job performance and encouraging skill
				development. It involves clarifying the job duties, defining performance
				standards, and documenting, evaluating and discussing performance with each
				employee.
74. Permanent Appointment. The appointment of an employee to
				permanent status upon completion of the probationary period.
75. Position. A job for which funding has been authorized by
				the Governor or the Legislature, consisting of a set of assigned tasks with
				defined boundaries of responsibility and authority.
76. Position Class. See Class or Classification.
77. Probationary Appointment. An appointment of a candidate in
				a civil service position who shall serve a three hundred sixty-five (365) day
				probationary period.
78. Probationary employee. Is an at-will employee who has no
				expectation of continued employment and may be dismissed at any time during the
				probationary period without cause or reason.
79. Probationary Period. An examination period of three hundred
				sixty-five (365) days) utilized for closely observing an employee's work, for
				securing the most effective adjustment of the employee to the position and for
				dismissing any employee without right of appeal.
80. Promotion. An appointment of an employee having permanent
				or probationary status, through a competitive recruitment process, to a
				different position number with a different classification having a higher
				grade.
81. Qualified applicant. See Eligible Applicant.
82. Rating. Summarizes performance by evaluating against
				components in an employee performance plan then compares performance over a
				period of time with absolute measurement scales that indicate varying levels of
				performance.
83. Rating Scale. Describes the varying levels of proficiency
				of performance into which each competency and goal can be divided. It is used
				to assign a performance rating for each performance component on the
				performance evaluation.
84. Reappointment. See Involuntary Reappointment and Voluntary
				Reappointment.
85. Reclassification. The assignment of a position to a
				different classification.
86. Recruitment. A process to attract suitable numbers of
				qualified applicants to compete for appointments.
87. Reduction in Force. A reduction in force is an involuntary
				termination of an employee from State employment because of a shortfall of
				funding, lack of work, organizational changesrequiring a reduction in the
				number of positions in state employment.
88. Re-employment. An employee re-employed to the same
				classification within four (4) months after separation provided they meet the
				specific minimum qualifications.
89. Reinstatement. The re-employment to any class of a previous
				permanent employee within twenty-four (24) months of a separation due to a
				reduction in force.
90. Relative(s). A person connected with another by blood or
				marriage.
91. Resignation. Voluntary separation from state
				service.
92. Selection Examination or Consideration. An interview,
				background evaluation or other examination of candidates used in making an
				appointment decision.
93. Separation. A break in service resulting from a
				resignation, termination, retirement, dismissal or reduction in force. A twenty
				four (24) hour break in service not including normal days off.
94. Serious Health Condition. Is defined as an illness, injury,
				impairment, or physical or mental condition that involves inpatient care in a
				hospital, hospice or residential medical facility; or continuing treatment by a
				health care provider.
95. Service Credits.
(a) The number of calendar months during which work was
				actually performed in the Executive, Judicial or Legislative Branch which has
				not been interrupted by a separation. If a previous permanent employee is
				reinstated to State service within twenty-four (24) months of a reduction in
				force, then such separation shall not constitute a break in continuous service;
				however, the time period during the separation does not count as months worked.
				If an employee receives another appointment effective on the next work day
				following the effective date of a separation, then such separation shall not
				constitute a break in continuous service.
(b) Credit shall not be given for a calendar month in which an
				employee was on leave without pay, educational leave, or disciplinary
				suspension when no work was actually performed. Time during which an employee
				was absent from work because of a valid workers' compensation claim or Family
				and Medical Leave, while not considered as time worked, shall be included in
				calculating the total number of months of continuous service. Time during which
				an employee was on any other authorized leave shall be considered time worked
				for purposes of this definition.
96. Shift Differential. A premium paid to those employees whose
				regularly assigned hours of work are outside 6 am to 6 pm Monday through
				Friday.
97. Specific Minimum Qualifications. Specific minimum
				qualifications are separate distinctive minimum qualifications established
				within a classification.
98. Intern Appointment. A time-limited appointment made of an
				individual where such employment constitutes a recognized phase of the
				individual's educational or training program.
99. Supervisor. An employee having statutory or properly
				delegated authority to appoint, suspend, transfer, promote, dismiss, lay off,
				demote, assign work, reward, direct, resolve grievances of or discipline other
				employees; or to effectively recommend such actions if the exercise of such
				authority requires the use of independent judgment and is not routine in
				nature.
100. Supplementary Compensation. A non-base pay adjustment
				given to employees in accordance with the State Compensation Policy.
101. Suspension. See Disciplinary Suspension.
102. Telework. Telework allows state employees to conduct state
				business from an approved remote work site other than their regular
				office.
103. Temporary Appointment. An appointment of a candidate to a
				position in a class for a limited period of time.
104. Temporary Employee. An at-will employee who has no
				expectation of continued employment and may be dismissed at any time without
				cause or reason.
105. Termination. A separation of an employee in good
				standing.
106. Test. See Examination.
107. Time-Limited Appointment. An emergency, intermittent,
				temporary, or intern appointment made for defined duration.
108. Time-Limited Position. An authorized position funded for a
				limited time period.
109. Time-Shared Position. Two (2) employees who voluntarily
				occupy one (1) position or three (3) employees who voluntarily occupy two (2)
				positions with the agency head's approval, providing that the total salary
				expenditures for those employees do not exceed the amount authorized for the
				position or positions (W.S.
				9-2-1022(f) ).
110. Training Expenses. Reimbursement of expenses to employees
				by the state for job-related training.
111. Transfer. The appointment of an employee from one agency
				to another agency within the same classification.
112. Voluntary Reassignment. A reassignment of an employee
				voluntarily seeking an appointment to a different position in a different class
				having the same or lower grade than the employee's current class.