West Virginia Code of State Rules › Agency 82 - Culture And History › Title 82 - LEGISLATIVE RULE DIVISION OF CULTURE AND HISTORY › Series 82-06 - Archives And History Library Services And Fee Guidelines › Section 82-6-7 - Fees

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1.
				Library fees.
7.1.a. A fee of
				fifteen dollars ($15.00) must accompany each and every out-of-state
				research request. This fee is non-refundable and must be paid in
				advance. This entitles patrons to one-half hour of staff research
				time and two dollars and fifty cents ($2.50) in copy work and postage
				and handling. If additional costs for copies, postage and handling,
				and/or additional research time are incurred, patrons will be
				billed.
7.1.b. A fee of
				five dollars ($5.00) must accompany each and every in-state research
				request. This fee is non-refundable and must be paid in advance. This
				entitles patrons to one-half hour of staff research time and two
				dollars and fifty cents ($2.50) in copy work and postage and
				handling. If additional costs for copies, postage and handling,
				and/or additional research time are incurred, patrons will be billed.
				The fee may be adjusted for West Virginia primary and secondary
				school students.
7.1.c.
				If emergency requests can be filled, they will be assessed a ten
				dollar ($10.00) fee in addition to the applicable minimum research
				fee, any additional research and copy costs, and postage and
				handling. If the response is to be transmitted by facsimile or other
				electronic means, an additional fee shall be assessed. Emergency
				requests are limited to single specific requests. Such requests may
				be subject to review and restrictions.
7.1.d. Rush requests will be
				assessed a twenty-five dollar ($25.00) fee in addition to the
				applicable minimum research fee, any additional research and copy
				costs, and postage and handling. If the response is to be transmitted
				by facsimile or other electronic means, an additional fee shall be
				assessed. Rush requests are limited to single specific requests. Such
				requests may be subject to review and restrictions.
7.1.e. Requests requiring excessive
				staff time will be assessed a fee of twenty dollars ($20.00) per hour
				for all work exceeding the first half hour, plus all other applicable
				charges.
7.1.f. The
				photocopying cost for all 8 ½" x 11" and 8 ½" x 14"
				paper is twenty-five cents ($.25) per sheet. The photocopying cost
				for 11" x 17" paper is fifty cents ($.50) per sheet.
7.1.g. The microfilm reader/printer
				copy cost is fifty cents ($.50) per sheet for 8 ½" x 11" and
				one dollar ($1.00) per sheet for 11" x 17" when staff is required to
				make the copies. When patrons make their own copies, using
				self-service reader/printers, the cost is twenty-five cents ($.25)
				per sheet for 8 ½" x 11" and fifty cents ($.50) per sheet for
				11" x 17".
7.1.h. The
				computer printer copy cost is twenty-five cents ($.25) per
				sheet.
7.1.i. Uncertified
				Vital Registration birth and death certificates printed by staff are
				two dollars and fifty cents ($2.50) per copy.
7.1.j. Land grant records are one
				dollar and fifty cents ($1.50) for the first page and one dollar
				($1.00) for each subsequent page of the same grant.
7.1.k. Certification of a copied
				record, as a true and accurate copy of the said record for historical
				purposes only, is two dollars and fifty cents ($2.50) for each use of
				the seal, each page of a document to be certified individually. Only
				copies made by staff can be certified.
7.1.l. Oversized items that can be
				copied at the Capitol Complex will be assessed a ten dollar ($10.00)
				fee, plus the cost of copies, and postage and handling, if
				applicable. Collections that must be copied off the Capitol Complex
				will be assessed a twenty dollar ($20.00) fee, plus the cost of
				copies, and postage and handling, if applicable.
7.1.m. Submission of a claim form
				for a Union Civil War medal must be accompanied by a fifty dollar
				($50.00) non-refundable payment, which includes the verification
				process, notification of acceptance or rejection, return of
				documentation, and certified mailing of the medal to successful
				claimants. Refer to Form #10, WVAH-10, "How to Apply for a Civil War
				Medal at West Virginia Archives and History," and Form #11, WVAH-11,
				"Claim Application for Civil War Medals."
7.1.n. Responses to emergency
				requests and rush requests may be sent via facsimile transmission. A
				facsimile transmission fee of one dollar ($1.00) per page will be
				added to the costs of those requests.
7.1.o. Digital files that are
				transmitted electronically will be assessed a five dollar ($5.00)
				transmittal fee per file. This fee will be added to the costs of
				those requests.