Wyoming Administrative Code › Agency 011 - Revenue Dept › Sub-Agency 0007 - Liquor Distribution › Chapter 20 - LIQUOR DIVISION METHODOLOGY › Section 20-13 - Information Practices

Current through July 13, 2024
(a.) Pursuant to
				the Executive Order #9 issued by the Governor and as authorized by
				W.S.
				16-4-201 et. sec. the Division is required to
				establish rules and regulations governing the information practices of this
				agency and to ensure security, confidentiality, and privacy in personal
				information systems. The following rules and regulations set forth the
				procedures whereby such information will be collected, maintained, and
				disseminated.
(b.) Disclosure. Upon
				receipt of all records of personal information, the Division will in accordance
				with the statutes, determine and classify said information as "public records"
				or "confidential records;
Confidential records will not be available to those other
				  than the individual to whom the record pertains or authorized Division
				  employees unless the individual provides written consent for the Division to
				  make the disclosure. The Division may disclose the contents of a confidential
				  record without the individual's written consent if the disclosure is:
For a routine use of the record as when information is shared
				  with another state agency to perform a statutory function.
To a recipient who has provided written assurance that the
				  record will be solely for statistical research and that the record is to be
				  transferred in a form that is not individually identifiable.
A transfer to the state archives as a record which warrants
				  continued preservation.
To another governmental agency for civil or criminal law
				  enforcement activity.
To any person on a clear showing of a compelling circumstance
				  affecting the health or safety of an individual.
An order from a court of competent jurisdiction.
(c.) Access. Any person shall have
				the right to physically handle and inspect the contents of a record that
				pertains to him/her. Original documents shall not be removed from the Division;
				however, the Division will make provisions for copying requested material for a
				charge that will cover the cost incurred by the Division for copying and
				compiling the requested information. Individuals requesting access to public
				records and to confidential records that pertain to them must do so in writing
				and in advance in order to allow the Division to collect the information. All
				requests for access will be responded to within ten (10) days after receipt of
				the request. When access to any record is denied by the Division, the custodian
				will inform the requester of the statutory or regulatory basis for the denial
				of access.
(d.) Correction and
				Amendment. Any individual has the right to bring to the attention of the
				custodian any erroneous, inaccurate or misleading information that is contained
				in any file that he/she inspects. All modifications to a record shall then
				become a permanent part of that record.
(e.) Maintenance of Records. When soliciting
				information from an individual, the division shall give the following
				notification on the form used to solicit the information or on a separate form:
The statutory or administrative authority or federal
				  regulation that allows, the division to solicit such information.
The purpose and uses for which the information is
				  sought.
The public or confidential classification of the solicited
				  information.
The voluntary or mandatory status of the questions asked of
				  individuals and the effects, if any, of not providing all solicited
				  information.
Maintain any record that is used to make determinations about
				  an individual with such accuracy, relevancy, timeliness, and completeness as is
				  reasonably necessary to assure fairness to the individual.
Not maintain any record on how an individual exercises their
				  rights under the First Amendment of the U.S. Constitution.
Not maintain any system of records whose very existence is a
				  secret from the public.
Establish physical safeguards and specific security policies
				  for the protection of each system from burglary, misuse, or destruction.
Maintain all systems of personal information in a manner that
				  is conducive to public inspection and access.
Maintain only that information about an individual necessary
				  to accomplish the division's purpose as authorized by statute.
Collect information to the greatest extent possible directly
				  from the individual who is the subject of the record.
(f.) Mailing Lists. The Division maintains a
				mailing list of liquor licensees within Wyoming including the name and place of
				business. These business names and addresses are provided upon request to all
				interested individuals at a minimal charge.