West Virginia Code of State Rules › Agency 179 - Lottery Commission › Title 179 - LEGISLATIVE RULE WEST VIRGINIA LOTTERY › Series 179-04 - Limited Gaming Facility Rules › Part 5 - INTERNAL CONTROL PROCEDURES › Section 179-4-102 - Commission Approval of Internal Control System

Current through Register Vol. XLI, No. 28, July 12, 2024
102.1. The limited gaming facility's internal
				  control system must meet the provisions of the Commission's minimum internal
				  control standards.
102.2. limited
				  gaming facility licensee shall describe, in a manner that the Commission may
				  approve or require, its administrative and accounting procedures in detail in a
				  written system of internal control. A written system of internal controls shall
				  include a detailed narrative description of the administrative and accounting
				  procedures designed to satisfy the requirements of this rule. Additionally, the
				  description shall include a separate section for all of the following:
102.2.a. An organizational chart depicting
				  appropriate segregation of internal control functions and
				  responsibilities;
102.2.b. A
				  description of the duties and responsibilities of each position shown on the
				  organizational chart;
102.2.c. A
				  detailed, narrative description of the administrative and accounting procedures
				  designed to satisfy the requirements of this rule; and
102.2.d. A separate section for all of the
				  following:
102.2.d.1. The physical
				  characteristics of the drop box and tip box;
102.2.d.2. The transportation of drop and tip
				  boxes to and from gaming tables;
102.2.d.3. The procedures for table
				  inventories;
102.2.d.4. The
				  procedures for opening and closing gaming tables;
102.2.d.5. The procedures for fills and
				  credits;
102.2.d.6. The procedures
				  for accepting and reporting tips and gratuities;
102.2.d.7. The procedures for transporting
				  chips and tokens to and from gaming tables;
102.2.d.8. The procedures for shift changes
				  at gaming tables;
102.2.d.9. The
				  drop bucket characteristics;
102.2.d.10. The transportation of drop
				  buckets to and from video lottery terminals;
102.2.d.11. The procedures for chip and token
				  purchases;
102.2.d.12. The
				  procedures for hopper fills;
102.2.d.13. The procedures for the
				  transportation of video lottery terminals;
102.2.d.14. The procedures for hand-paid
				  jackpots;
102.2.d.15. The layout
				  and physical characteristics of the cashier's cage;
102.2.d.16. The procedures for accounting
				  controls;
102.2.d.17. The
				  procedures for the exchange of checks submitted by gaming patrons;
102.2.d.18. The procedures for credit card
				  and debit card transactions;
102.2.d.19. The procedures for the
				  acceptance, accounting for and redemption of patron's cash deposits;
102.2.d.20. The procedures for the control of
				  coupon redemption and other complimentary distribution programs;
102.2.d.21. The procedures for federal cash
				  transactions reporting; and
102.2.d.22. The procedures for computer
				  backups and assuring the retention of financial and gambling operation;
				  and
102.2.e. Other items
				  as the Commission may require.