West Virginia Code of State Rules › Agency 173 - Library Commission › Title 173 - LEGISLATIVE RULE LIBRARY COMMISSION › Series 173-01 - Library Commission Administrative Regulations › Section 173-1-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. "Administrative Fees" means outlay for
						administrative and support services including, but not limited to, professional
						librarian advice, personnel assistance, fiscal management, planning, program
						management, and public relations.
2.2. "Audit" means an annual examination of the
						financial records of the public library completed in full accordance with
						generally accepted accounting procedures for governmental agencies and performed
						by an accountant appointed by the State Auditor.
2.3. "Board of Library Directors" means the
						administrative authority of a public library. The board of library directors
						consists of five members appointed to staggered terms unless other provision is
						made by a special library law. Each member is called a library trustee.
2.4. "Budget" means an itemized summary of
						estimated income and expenditures for a specific period.
2.5. "Collection Development" means a planned
						process of selecting, acquiring, and managing library materials to meet the needs
						of a library's community.
2.6.
						"Community Library" means a library that offers services to the public but is not
						established in accordance with the provisions of the W. Va. Code §
									10-1-1 et
						seq.
2.7. "Consortium" means a formal
						cooperative established and developed to improve library services and resources.
						It may be restricted by geographical area, established for specified purposes,
						initiated by the West Virginia Library Commission or initiated by a library.
It requires formal agreements concerning purpose, membership,
							administration and procedures and may include non-library entities. Libraries may
							enter into any number of consortia agreements that meet the definition of this
							rule. The West Virginia Library Commission must approve consortia agreements that
							expend funds administered by the Library Commission.
2.8. "Continuing Education" means activities,
						including attendance at workshops and conferences, for the purpose of maintaining
						and increasing job-related competence.
2.9. "Development Plan" means a document that
						indicates how the public library will provide quality services to the community
						for the next three to five years.
2.10. "Fiscal Year (FY)" means a 12-month
						accounting period based on the budget of the State of West Virginia, currently
						July 1st through June
						30th.
2.11. "Governing Authority" means county
						commission, county board of education, or municipal governing body.
2.12. "Grants to Public Libraries" means awards
						determined annually by the West Virginia Library Commission from funds
						appropriated by the Legislature for distribution to public libraries. Grants are
						to enhance library services, not to reduce local funding. Grants to Public
						Libraries include:
Grants-in-Aid -- Funds distributed on a per capita basis to all
							qualifying public libraries.
Other grants -- Funds awarded from any balance in the Grants to
							Public Libraries appropriation or from any other funds designated by the Library
							Commission.
2.13.
						"Interlibrary Loan" means a transaction in which library material, or copies of
						material, is loaned by one library to another for the use of a patron.
2.14. "Legal Service Population" means the
						number of people in a geographic area assigned to a public library by the Library
						Commission. This term is a standard data element of the Federal-State Cooperative
						System (FSCS) for Public Library Data, a project of the U.S. Department of
						Education's National Center for Education Statistics.
2.15. "Library Director" means the individual
						hired by the board of library directors to administer the total library
						program.
2.16. "Library Support
						Staff" means all paid staff who assist with the delivery of library services and
						programs; does not include janitorial staff.
2.17. "Local Funds" means revenue received from
						local sources for operating expenditures of the public library. Local tax based
						revenue includes all local government funds designated by the county commission,
						board of education, or municipality for the public library. Non-tax based local
						revenue includes all other funds such as monetary donations, interest, library
						fines, fees for library services, or grants.
2.18. "Maintenance of Effort" means a specified
						level of financial effort that is required by a library over a designated time
						period in order to receive grants.
2.19. "Minutes" means the official record of a
						meeting of the board of library directors. Minutes show date, time and place of
						the meeting, names of those attending, actions on all motions and expenditures,
						corrections to previous minutes, and other information determined to be
						necessary. Minutes are signed by the secretary.
2.20. "Operating Expenditures" means costs of
						providing on-going library services. Operating expenditures do not include
						capital outlay or one-time projects.
2.21. "Patron" means any person who uses the
						resources and services of a library, not necessarily a registered
						borrower.
2.22. "Policy" means a
						statement that articulates principles of operation for the library. The board of
						library directors must formally adopt all policy statements.
2.23. "Professional Librarian" means an
						individual who has received a Master's degree from a program accredited by the
						American Library Association.
2.24.
						"Public Library" means a library established in accordance with W. Va. Code
						§
									10-1-1 et seq. and in compliance with this rule, having paid staff, an
						organized collection, an established schedule during which services of the staff
						are available to the public, and the facilities necessary to support such a
						collection, staff, and schedule. A public library may consist of a single
						facility or multiple facilities.
2.25. "Quorum" means the minimum number of
						library trustees who must be present at a meeting for business to be conducted
						legally. Unless otherwise defined by a special law, a quorum is three.
2.26. "Service Center Library" means a library
						that provides professional and management services to libraries assigned to it by
						the Library Commission.
2.27.
						"Services to Libraries Grants" means funds distributed to Service Center
						libraries to assist in providing those services specified in this rule.
2.28. "Special Library Law" means a law,
						approved by the West Virginia Legislature, which specifies local funding
						appropriations to the public library. It may also establish the public library
						and provide for appointment of library trustees.