West Virginia Code of State Rules › Agency 15 - Pharmacy › Title 15 - LEGISLATIVE RULE WEST VIRGINIA BOARD OF PHARMACY › Series 15-02 - Rules of the Board of Pharmacy for the Uniform Controlled Substances Act › Section 15-2-7 - Records And Reports Of Registrants

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1. Records required to be kept shall be
				readily retrievable.
7.2.
				Maintenance of records and inventories.
7.2.1. Every inventory and other record
				required to be kept shall be kept by the registrant and be available, for at
				least five years from the date of the inventory or record, for inspecting and
				copying by authorized employees of the Board.
7.2.2. A registrant shall maintain
				inventories and records of controlled substances as follows:
7.2.2.a. Inventories and records of
				controlled substances listed in Schedules I and II shall be maintained
				separately from all of the records of the registrant; and
7.2.2.b. Inventories and records of
				controlled substances listed in Schedules III, IV and V shall be maintained
				either separately from all other records of the registrant or in a form that
				the information required is readily retrievable from the ordinary business
				records of the registrant.
7.2.3. Each registered individual
				practitioner and institutional practitioner required to keep records shall
				maintain inventories and records of controlled substances in the manner
				prescribed in subdivision 7.2.2. of this rule.
7.2.4. Each registered pharmacy shall
				maintain the inventories and records of controlled substances as follows:
7.2.4.a. Inventories and records of all
				controlled substances listed in Schedules I and II shall be maintained
				separately from all other records of the pharmacy, and prescriptions for the
				substances shall be maintained in a separate prescription file. Each pharmacy
				shall maintain a perpetual inventory of all Schedule II drugs received,
				dispensed, or otherwise distributed, with reconciliation at least monthly.
				Electronic monitoring at the pharmacy or by another entity that provides alerts
				for discrepancies between drugs received, drugs dispensed, or otherwise
				distributed is acceptable provided such alerts are reviewed at least monthly;
				and
7.2.4.b. Inventories and
				records of controlled substances listed in Schedules III, IV and V shall be
				maintained either separately from all other records of the pharmacy or in a
				form that the information required is readily retrievable from ordinary
				business records of the pharmacy, and prescriptions for the substances shall be
				maintained either in a separate prescription file for controlled substances
				listed in Schedules III, IV and V only, or in a form that they are readily
				retrievable from the other prescription records of the pharmacy. Prescriptions
				shall be considered readily retrievable if, at the time they are initially
				filed, the face of the prescription is stamped in red ink in the lower right
				corner with the letter "C" no less than 1 inch high and filed either in the
				prescription file for controlled substances listed in Schedules I and II or in
				the usual consecutively numbered prescription file for noncontrolled
				substances. However, if a pharmacy employs an automated data processing system
				or other electronic record-keeping system for prescriptions which utilizes
				identification by prescription number and retrieval of original documents by
				prescriber's name, patient's name, drug dispensed, and date filled, then the
				requirement to mark the hard copy prescription with a red "C" is
				waived.