West Virginia Code of State Rules › Agency 155 - Auditor › Title 155 - PROCEDURAL RULE STATE AUDITOR › Series 155-11 - Rules for Electronic Filing of Legal Notices for State Agencies › Section 155-11-2 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1. "Active
				status" means a status of a legal notice that has been successfully entered
				into the State Auditor's legal notice database that is currently featured as an
				active notice and visible to the public.
2.2. "Agency" means any state agency, board,
				department, or commission.
2.3.
				"Agency Head" means the cabinet secretary or top administrator for any agency,
				board, department or commission who has the authority to grant or withhold
				written consent for any employee of an agency to post legal notices on behalf
				of that agency.
2.4. "Archived
				status" means a status of a legal notice that has been successfully entered
				into the State Auditor's legal notice database in which the legal notice is no
				longer featured in the database as an active legal notice, but the legal notice
				is still visible to the public.
2.5
				"Attachment" means a file uploaded by an agency which corresponds to a legal
				notice record in the legal notice database.
2.6. "Beginning date" means the beginning
				date a legal notice record will be featured as an active notice to the
				public.
2.7. "Body" means the
				physical text and content of a legal notice record on the State Auditor's
				Office legal notices database.
2.8.
				"Ending Date" means the last date a legal notice record will be featured as an
				active notice to the public.
2.9.
				"Last updated date" means the date a legal notice was last modified or updated
				in the State Auditor's Office legal notices database.
2.10. "Legal notice" means an electronic
				record entered by a state agency in the State Auditor's legal notice database
				meant to provide notice, advertisement, publication, statement, of whatever
				kind and character required to be published by the State of West Virginia or
				its agencies as prescribed in W. Va. Code §59-3-2, et seq.
2.11. "Legal notice access form" means an
				electronic form completed by employees of an agency, signed by an agency head
				and filed with the State Auditor, requesting permission to grant or revoke
				access to create or modify records in the legal notices database.
2.12. "Legal notices database" means the
				electronic legal notices database system maintained by the State
				Auditor.
2.13. "MyApps" means the
				electronic MyApps system maintained by the State Auditor in which users access
				various financial applications maintained by the State Auditor.
2.14. "Not released status" means a status of
				a legal notice that has been successfully entered into the State Auditor's
				legal notice database but the beginning date of the legal notice has not yet
				occurred and the notice is not visible to the public.
2.15. "Rescinded status" means a status of a
				legal notice that has been successfully entered into the State Auditor's legal
				notice database and was active or archived status but has later been modified
				or deleted by an agency within the legal notice database. Rescinded notices are
				publicly accessible but are marked as rescinded.
2.16 "State Auditor" means the State Auditor
				of West Virginia, by himself or herself, or by any person appointed,
				designated, or approved by the State Auditor to perform the service.
2.17 "Status" means the status of the legal
				notice on the State Auditor's legal notices database.
2.18 "Title" means a short title in which to
				describe a legal notice record on the State Auditor's Office legal notices
				database.