reglab/statecodes huggingface dataset:
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-24 - Financial Services Reporting › Section 148-24-3 - Cost Performance Assessment

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. All
				state spending units shall report annually to the Shared Services Section using
				the cost performance assessment tool implemented by the Section and provided to
				all state spending units.
3.2. The
				report shall provide the costs to the state spending unit of accounting and
				financial reporting services consisting of accounts payable, accounts
				receivable, payroll and human resources, state purchasing card, general
				accounting, financial accounting and any additional accounting services as
				determined by the Section.
3.3. The
				Shared Services Section shall develop a baseline cost for the designated
				accounting services if performed by the Section andshall evaluate reports
				submitted by state spending units to determine if those services can be
				provided by the Section at a lower cost and in a more efficient
				manner.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-24 - Financial Services Reporting › Section 148-24-4 - Agreements for the Provision of Accounting and Financial Reporting Services

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Any spending
				unit may submit a request to the Deputy Director to voluntarily enter into an
				agreement for the provision of accounting and financial reporting
				services.
4.2. Spending units with
				a cost performance assessment greater than the Section's baseline cost for the
				designated accounting services as determined under subsection 3.3 of this rule
				shall, unless declined by the Deputy Director, enter into an agreement for the
				provision of those services by the Section.
4.3. Spending units that fail to provide
				financial information to FARS by an established deadline shall, unless declined
				by the Deputy Director, enter into an agreement for the provision of financial
				reporting services.
4.4. The Deputy
				Director may decline to enter into any agreement for the provision of
				accounting or financial reporting services for any state spending unit if he or
				she determines that:
4.4.a. The Shared
				Services Section or FARS does not have the necessary expertise or resources at
				the time of the request to provide the services desired or required by the
				state spending unit; and
4.4.b.
				That developing the necessary expertise to provide the desired or required
				services would outweigh any potential cost savings to the state.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-24 - Financial Services Reporting › Section 148-24-5 - Financial information to be reported to the Financial Accounting and Reporting Section for spending units not subject to an agreement

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1. For those state spending units that have
				not entered an agreement for shared financial services, the following financial
				information must be submitted to FARSby the dates designated:
5.1.a. Drafts of financial statements of
				state spending units with audited funds and higher education institutions are
				due by September 15thof each year;
5.1.b. The final financial statements of
				state spending units with audited funds and higher education institutions are
				due by October 15thof each year;
5.1.c. Closing book forms of state spending
				units with unaudited funds are due by July 31st of
				each year;
5.1.d. Financial
				statements for the Higher Education Consolidated Fund are due by October
				31st of each year.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-24 - Financial Services Reporting › Section 148-24-6 - Corrective action plan for spending units that fail to provide necessary information to the Financial Accounting And Reporting Services Section; Training

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. Any
				state spending unit that fails to report necessary financial information to
				FARS before the established deadline will be placed in a probationary period
				and subject to a corrective action plan. The corrective action plan may
				include, but not be limited to:
6.1.a.
				Identification of specific tasks to be performed and benchmarks to be reached
				in the preparation of the required financial reports, and designation of
				deadlines for each;
6.1.b. Periodic
				updates or reports from the state spending unit regarding the status of any
				identified task or benchmark;
6.1.c. Reports from the state spending unit
				describing the manner in which the causes for the state spending unit's failure
				to meet designated reporting deadlines are being addressed by the state
				spending unit; and
6.1.d.
				Designation of new deadlines for completion of the required financial
				reports.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1
Scope:
This rule governs instate, in-state and international travel,
				  hereinafter referred to as "travel," for state officials and employees and
				  non-employees, except those in the legislative and judicial branches of state
				  government and except the Attorney General, Auditor, Secretary of State,
				  Treasurer, Board of Investments and Commissioner of Agriculture and their
				  employees traveling on behalf of the state of West Virginia.
1.2 Authority- West Virginia Code §
				12-3-11
1.3 Filing Date- March 26,
				1998
1.4 Effective Date- July 1,
				1998
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-2 - Delegation of Authority and Responsibilities

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1 Authority to manage, approve or
				disapprove travel and travel related expense is delegated exclusively to the
				administrative head of a state agency. Authority may also be revoked by the
				Travel Management Office.
2.2 The
				spending officer may also delegate authority to others within the respective
				state agency to act as designee(s) for authorizing and approving travel and
				travel-related expenses as may be required. All such authorizations and
				approvals shall be made according to the provisions of this rule.
2.3 Travel may be authorized only for
				official business and only if the state agency has the financial resources to
				reimburse the traveler for travel expenses.
2.4 The spending officer may also develop
				administrative policies and procedures for her or his state agency, consistent
				with this rule, to provide additional guidance to employees and others
				traveling on behalf of the state agency.
2.5 The responsibility to audit a traveler's
				expense account settlement lies with the state agency. Approval of a traveler's
				expense account settlement by the state agency means that the expense account
				settlement meets all criteria established by this rule for reimbursement. The
				state agency shall audit and submit an accurate expense account settlement for
				reimbursement to the State Auditor's Office within 15 days after completion of
				travel.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-3 - Travel regulations applicable to all employees, board and commission members, and non employees

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1
Employees
3.1.1 Approval to travel
				shall be secured in advance by the employee according to this rule and, if
				applicable, the administrative policies and procedures of the state agency.
				Under no circumstances should an employee travel without proper approval of the
				spending officer.
3.1.2 Employees
				are responsible for submitting a travel expense account settlement form, vvith
				all required attachments, to the travelers spending unit. The form should be
				submitted within the time prescribed by the Travel Management Office or
				spending unit, after the last day of the approved travel to qualify for
				reimbursement of expenses or for payment.
3.1.3 Consultants, contractors and
				non-employees are not required to use these rules and regulations, at the
				spending units' option. All consultant and contractor travel should be included
				as part of the consulting/contractor fee agreement.
3.1.4 Reimbursement of travel expenses paid
				from federal, state and private grants shall be governed by the terms and
				conditions of the grant if they differ from those contained in this rule;
				otherwise, this rule shall govern such reimbursement.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-5 - Lodging

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1
Reimbursement
5.1.1 Allowable
				reimbursement for lodging shall include the actual expenses for overnight
				accommodations and all applicable taxes and surcharges.
5.1.2 Reimbursement for a single occupancy
				shall be at the least expensive single room rate available.
5.1.3 For multiple occupancy, reimbursement
				may be claimed fully by one traveler with no claim filed by the other traveler,
				or each traveler may be reimbursed at equal percentages of the total actual
				cost for accommodations.
5.1.4 If a
				change in the lodging charge is incurred, the change is reimbursable if the
				traveler is directed by the appropriate agency officer to change her or his
				travel plans, or in other extenuating circumstances, as approved by the
				immediate supervisor of the traveler. Charges incurred due to the failure of
				the traveler to notify the facility will be considered the personal expense of
				the traveler.
5.1.5 It is not
				mandatory to reserve hotels through the contracted travel agency vendor.
				However; in the case where a third party booking incurs a service fee, that fee
				will not be reimbursed (i.e. some internet sites charge a service fee for
				booking hotels).
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-6 - Meals

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1 Meal expense
				reimbursement is limited to actual expenses for food, service and gratuities,
				not to exceed the Authorized Daily Rates (ADR) as established by the General
				Services Administration (GSA). Specifically excluded are alcoholic beverages
				and entertainment expenses. Where a percentage of the maximum daily rate is
				used, the traveler may round the calculated amount up to the next whole dollar.
				Meal reimbursement is allowed when lodging is listed as "gratis" or "no
				charge."
6.2 State employees will
				be reimbursed the actual cost of meals when there is an overnight stay.
				Employees will be reimbursed actual costs not to exceed the established General
				Service Administration (GSA) meal rates.
6.3 Exceptions may be granted to these rates
				in situations when authorized by the cabinet secretary/agency head. If
				reimbursement is made in excess of the GSA rates, receipts are required and the
				cabinet secretary/agency head must approve the expense voucher.
6.4 When meals are provided for a traveler,
				the traveler's maximum daily rate shall be reduced by the appropriate amount.
				To determine the amount of deductions for meals, allowances for meal expenses
				shall be deducted accordingly:
Breakfast 20% of the maximum daily rate
Lunch 20% of the maximum daily rate
Dinner 60% of the maximum daily rate
6.4.1 First and last day of travel: On the
				first and last days of travel of an overnight trip when no meals are provided,
				the allowable reimbursement is based on 75% of the GSA per diem rate for the
				specific city. Departure or arrival times are not considered. If meal(s) is
				provided gratis or as part of a registration fee as part of the business
				travel, the per diem rate must be reduced by the appropriate amount as
				indicated in 6.4 from the 75% of the GSA ADR.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-7 - Registration Fees

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1 Fees or
				charges for attendance at conferences, meetings, seminars, and/or workshops, as
				well as event-related materials, are reimbursable expenses to the traveler.
				Reimbursement for registration fees at meetings or conference is allowable and
				must be supported by a receipt. Employees should verify acceptable payment
				methods with the conference before the conference. Registration fees should be
				charged to the employee's corporate travel card,
'ghost
				account'
or ATM cash advance.
If this is not possible, the registration can be direct
				  billed. An agency purchase order may be issued if necessary. The traveler must
				  attach a copy of the registration invoice or other proof of attendance to the
				  expense account settlement.
7.2 Receipts are required for reimbursement.
				The receipt/documentation provided by the event sponsor shall be sufficient for
				reimbursement. Travelers are reminded to adjust meal reimbursement requests for
				meals included with the registration fee.
7.3 The traveler will not receive an
				allowance or reimbursement for lodging or food included in registration
				fees.
7.4 If a cancellation charge
				is incurred, the charge is reimbursable if the traveler is directed by the
				appropriate spending officer/designee to change her or his travel plans, or if
				other extenuating circumstances arise and are approved by the spending
				officer/designee. Charges incurred due to the failure of the traveler or the
				traveler's representative to notify the event sponsor will be considered a
				personal expense to the traveler.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-8 - Other Expenses

Current through Register Vol. XLI, No. 28, July 12, 2024
8.1
				Travelers may incur miscellaneous business-related expenses for which
				reimbursement may be made, if appropriate. Receipts are required for any
				individual expenditure in excess of $75.00. The spending officer/designee may
				require any and/or all receipts at their option, as a means of cost control.
An agency may allow an employee to file a copied, faxed or
				  duplicate invoice if the original receipt is lost; however, the Auditor's
				  Office requires two original signatures, in addition to the traveler's. One
				  signature must be the chief financial officer, or the agency/department
				  administrator, and the other must be a delegated agency staff person, who has a
				  signature card on file with the State Auditor's Office.
Such expenses and reimbursement may include, but are not
				  limited to:
a. Baggage handling and
				gratuities when using public transportation or conveniences (i.e., taxi,
				limousine, air porter services, or airport/rail curbside check-in), or when
				using a lodging facility that has porterage (i.e., "bell person") services
				rather than a facility where the traveler is expected to carry her or his own
				luggage;
b. Baggage storage between
				appointments, and between hotels and meeting places;
c. Tolls, garage and parking fees, including
				gratuities;
d. Communication
				expenses, such as:
(1) local calls which may
				include a surcharge;
(2) long
				distance calls which may include toll charges and surcharges and must be made
				on the current corporate communications travel card;
(3) surcharges for long distance calls when
				the toll charges are direct billed; and
(4) facsimiles, cablegrams, or telegrams
				which may include toll charges, surcharges, or delivery charges.
e. Currency conversion;
f. Guides, interpreters, and visa
				fees.
g. For trips involving
				multiple days of travel or for single day travel where the traveler is
				unexpectedly delayed for business reasons, the traveler may make one personal
				telephone call home per day. Reimbursement shall be made at actual cost, not to
				exceed $3.00 a day. This call must not be made on the state telecommunications
				or travel cards.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-9 - Form of payment for business travel

Current through Register Vol. XLI, No. 28, July 12, 2024
9.1
Corporate Travel Card
9.1.1 Travelers should use the corporate
				charge card issued by the state of West Virginia for business related travel
				expenses. No personal purchases are permitted. The state and its agencies have
				reason to expect their employees to observe a standard of conduct which will
				not reflect discredit upon the integrity of their employees. Delinquency may
				result in suspension or cancellation of charging privileges. The employee is
				responsible for all purchases and cash advances charged to his/her card.
				Reimbursement from the state must be forwarded to the Corporate Travel Card
				Company. Employees may be asked to sign an acceptance of responsibility form,
				at the agencies discretion.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-10 - Reimbursement Forms

Current through Register Vol. XLI, No. 28, July 12, 2024
The form(s) used for reimbursement of travel expenses shall
				  be those promulgated by the Travel Management Office and State Auditor's
				  Office.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-ADM - Travel Regulations › Section 148-ADM-11 - Other Provisions

Current through Register Vol. XLI, No. 28, July 12, 2024
According to the West Virginia Ethics Commission, frequent
				  flier miles, hotel bonus points or other travel incentives resulting from
				  official business travel may be used only for future official business
				  travel.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1
Scope:
This policy governs in-state, out-of-state and international
				travel, hereinafter referred to as "travel," for state officials, employees and
				non-employees, except those in the legislative and judicial branches of state
				government and except the Attorney General, Auditor, Secretary of State,
				Treasurer, Board of Investments and Commissioner of Agriculture and their
				employees traveling on behalf of the state of West Virginia. ,
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-2 - Delegation of Authority and Responsibilities

Current through Register Vol. XLI, No. 28, July 12, 2024
2.1 Authority to manage, approve, or
				disapprove travel and travel-related expense is delegated exclusively to the
				spending officer of a state agency. Authority may be revoked by the Travel
				Management Office.
2.2 The spending
				officer may delegate authority to others within the respective state agency to
				act as designee(s) for authorizing and approving travel and travel-related
				expenses as may be required. All such authorizations and approvals shall be
				made in accordance with the provisions of these regulations.
2.3 Travel may be authorized only for
				official business and only if the state agency has the financial resources to
				reimburse the traveler for travel expenses.
2.4 The spending officer may develop
				administrative policies and procedures for the state agency, consistent with
				this policy, to provide additional guidance to employees and others traveling
				on behalf of the state agency.
2.5
				The responsibility to audit a traveler's expense account settlement lies with
				the state agency. Approval of a traveler's expense account settlement by the
				state agency means that the expense account settlement meets all criteria
				established by this policy for reimbursement. The state agency shall audit and
				submit an accurate expense account settlement for reimbursement to the
				Auditor's Office within fifteen (15) days after completion of travel.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-3 - Travel Regulations Applicable to All employees, Board and Commission Members, and Non employees

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1
Employees
3.1.1 Approval to travel
				shall be secured in advance by the employee in accordance with these
				regulations, and if applicable, the administrative policies and procedures of
				the state agency. Under no circumstances should an employee travel without
				proper approval of the spending officer.
3.1.2 Employees are responsible for
				submitting a travel expense account settlement form with all required
				attachments to the traveler's spending unit. The form should be submitted
				within the time prescribed by the Travel Management Office or spending unit
				after the last day of the approved travel to qualify for reimbursement of
				expenses.
3.1.3 Consultants,
				contractors, and non-employees are not required to use these policies and
				regulations, at the spending unit's option. All consultant and contractor
				travel should be included as part of the consulting/contractor fee agreement
				(WV-48).
3.1.4 Reimbursement of
				travel expenses paid from federal, state, and private grants shall be governed
				by the terms and conditions of the grant if they differ from those contained in
				this policy; otherwise, this policy shall govern such reimbursement.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-4 - Transportation

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1
Air
				Transportation
4.1.1
Commercial
				Airlines
4.1.1.2 Tickets must be
				purchased using the Purchasing Card.
4.1.1.3 Allowable reimbursement for
				commercial airline travel shall include the actual expense or cost for the
				least expensive logical fare via the most direct route, or a reasonable
				alternative route if it results in lower fare.
4.1.1.4 Travelers must make advance bookings
				through the state's E-Travel Management System to secure the least expensive
				airfare possible. Reimbursement for tickets where reservations were not made
				through the state's E-Travel Management System requires authorization from the
				Travel Management Office. Reimbursement may be made to the traveler in advance
				for airfare purchased 45 to 180 days prior to the trip.
4.1.1.5 In order to receive reimbursement,
				the traveler must submit the original invoice from the travel service vendor.
				If airfare is reimbursed prior to the trip, it must be referenced on the
				traveler's final expense account. Refundable or unused airline tickets shall be
				returned immediately to the ticket issuer for a proper credit or
				refund.
4.1.1.6 If an increase in
				the cost of airfare is incurred, the charge is reimbursable if the traveler is
				directed by the appropriate spending officer to change his or her travel plans,
				or if other extenuating circumstances arise. Increased or extra charges
				incurred due to the traveler's negligence will be considered a personal expense
				of the traveler and shall not be reimbursed.
4.1.1.7 Deliberately causing increased costs
				or delays to obtain personal gratuities, such as denied boarding compensation,
				frequent flier points or mileage, or similar benefits is prohibited. In
				addition, conversion of airline tickets for personal benefit, such as
				downgrading tickets, returning unused tickets for cash, credit, or personal
				airline tickets, or any other similar action is prohibited. Any credits,
				rebates, or refunds resulting from these actions must be returned to the state
				of West Virginia
4.1.1.8 All major
				airlines charge a fee to issue paper flight coupons in situations where an
				e-ticket is available. E-tickets are the industry standard, are issued
				automatically, and are sufficient for traveling and reimbursement unless the
				traveler specifically requests a paper ticket. If a paper ticket is requested,
				the service charge will not be reimbursed. If travelers experience problems
				with e-tickets when exchanging due to flight cancellations or delays,
				particularly when changing airlines, the travel service vendor is required to
				assist and provide proper documentation.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-5 - Lodging

Current through Register Vol. XLI, No. 28, July 12, 2024
5.1
Reimbursement
5.1.1 Allowable
				reimbursement for lodging shall include the actual expense for overnight
				accommodations and all applicable taxes and surcharges. Employees are
				reimbursed for lodging up to the maximum per diem established by the federal
				government. Travelers may request reimbursement above the per diem, not to
				exceed 300 percent (300%) of the maximum per diem allowance. Request for
				reimbursement above the per diem allowance should be made in advance of travel.
				Reimbursement above per diem following travel may be granted subject to agency
				approval.
5.1.2 Travelers shall
				secure the lowest rate available at a reasonably priced facility. Certain
				hotels and motels offer special reduced rates to state employees. Sales tax is
				to be paid by traveler unless the lodging facility is located in the state of
				West Virginia and billed to the Purchasing Card.
5.1.3 Reimbursement for a single occupancy
				shall be at the least expensive single room rate available.
5.1.4 The location of the lodging facility
				should be as convenient as possible to the place where business is being
				transacted. The meal per diem is based on the temporary duty location. If
				lodging is not available at the temporary duty location, the agency may
				authorize or approve the maximum per diem rate for the location where lodging
				is obtained.
5.1.5 For multiple
				occupancy, reimbursement may be claimed fully by one traveler with no claim
				filed by the other traveler, or each traveler may be reimbursed at equal
				percentages of the total actual cost for accommodations.
5.1.6 If an increase in the lodging charge is
				incurred, the change is reimbursable if the traveler is directed by the
				appropriate spending officer to change his or her travel plans, or if other
				extenuating circumstances arise. Charges incurred due to the traveler's failure
				to notify the facility will be considered the personal expense of the
				traveler.
5.1.7 Under no
				circumstances should a hotel be booked through a third party vendor (i.e.
				Hotels.com, Travelocity, Expedia, etc). Third party vendors are unable to
				provide an invoice or folio for reimbursement and charge service fees that are
				not reimbursable
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-6 - Lodging

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1 Lodging for a
				Traveler is reimbursable where the distance is more than fifty (50) miles from
				his or her official work location or home, whichever is the shorter distance,
				and an overnight stay is required.
6.2 Travelers shall not book lodging through
				a Third Party Booking vendor. Third party vendors are unable to provide an
				itemized invoice or folio for reimbursement
6.3 The lodging facility location should be
				as convenient as possible to the location where business is being
				conducted.
6.4 Allowable
				reimbursement for lodging shall include the actual expense for overnight
				accommodations and all applicable taxes and surcharges. Employees are
				reimbursed for lodging up to the maximum per diem established by the federal
				government. Travelers may request reimbursement above the per diem, not to
				exceed 300 percent (300%) of the maximum per diem allowance. Request for
				reimbursement above the per diem allowance should be made in advance of travel.
				Reimbursement above per diem following travel may be granted subject to
				Spending Unit approval.
6.5 Sales
				tax is to be paid if the lodging facility is located outside the State of West
				Virginia.When using the Purchasing Card for travel, purchases made with this
				card for in-state travel are exempt from any form of taxation.
6.6 If more than one Traveler shares a room,
				one of the Travelers may claim the total charge at the rate charged for the
				number of persons in one room; each Traveler will need to be referenced on the
				other Travel Expense Account Settlement Forms. They may also request the total
				charge be split between them accordingly and each issued their own separate
				folio or receipt.
6.7 Receipts are
				required for lodging reimbursement.Avalid,itemized invoice or folio shall be
				the official document utilized for reimbursement to the Traveler.
6.8 If an increase in the lodging charge is
				incurred due to the Travel being directed by a Spending Unit Officer to change
				travel plans or due to extenuating circumstances arising beyond the control of
				the Traveler, then the increase is reimbursable. Increased charges incurred due
				to the Traveler's failure to notify the lodging facility are the personal
				expense of the Traveler and are not reimbursable.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-7 - Registration Fees

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1
				Registration fees and event-related materials for meetings, conferences,
				seminars, and/or workshops are reimbursable.
7.2 Receipts are required for reimbursement.
				The receipt or documentation provided by the event sponsor shall be sufficient
				for reimbursement.
7.3 Travelers
				are to adjust meal reimbursement (per diem) requests for meals included with
				the registration fee.
7.4 Traveler
				should verify acceptable payment methods with the event sponsor prior to
				attending. Registration fees should be charged on a Purchasing Card when
				possible.
7.5 If a cancellation
				charge is incurred, the charge is reimbursable if the Traveler is directed to
				change his/her travel plans, or if other extenuating circumstances beyond the
				Traveler's control arise. Charges incurred due to the failure of the Traveler
				to notify the event sponsor are considered a personal expense.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-8 - Other Expenses

Current through Register Vol. XLI, No. 28, July 12, 2024
8.1
				Travelers may incur miscellaneous business-related expenses for which
				reimbursement may be made, if appropriate. Receipts are required for any
				individual expenditure in excess of $75.00. The spending officer may require
				any or all receipts at their option as a means of cost control.
Such expenses and reimbursement may include, but are not
				  limited to:
a. Baggage storage between
				appointments and between hotels and meeting places;
b. Tolls, garage, and parking fees -
				excluding valet parking for personal convenience.
c. Currency conversion;
d. Guides, interpreters, and visa fees;
				and
e. Laundry and dry cleaning when
				an employee is in travel status in excess of seven days without returning
				home
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-9 - Purchasing Card

Current through Register Vol. XLI, No. 28, July 12, 2024
9.1 Travelers
				must use the State of West Virginia Purchasing Card for approved
				business-related travel expenses whenever it is accepted. The Purchasing Card
				shall not be used for personal expenses.
9.2 Personal expenses, including food
				charges, shall not be charged to hotel folios when a Purchasing Card is
				used.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-10 - Travel Forms

Current through Register Vol. XLI, No. 28, July 12, 2024
10.1 TMO
				approved format is to be used when seeking prior approval for reimbursement for
				travel expenses or submitting a request for reimbursement.
10.2Any non-employee seeking approval or
				reimbursement for travel expenses must use a TMO approved form to submit the
				request according to these Rules. The form must contain the Traveler's original
				signature, preferably in blue ink.
10.2.1Any
				invoice or receipt requiring original certification may be certified by the
				non-employee Traveler and the Spending Unit's chief financial officer or
				administrator, or as determined by the State Auditor in emergency
				situations.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-11 - Restrictions, Exceptions or Waivers

Current through Register Vol. XLI, No. 28, July 12, 2024
11.1 Spending Unit Officers have the right to
				establish procedures that are more restrictive than any provision of these
				Rules.
11.2 Travel Expense Reports
				for which an exception, waiver or deviation from these Rules has been granted
				or made by a Spending Unit Officer shall be processed separately from those
				reports without exceptions, waivers or deviations.The need for specialized
				audit review may result in longer processing times.
West Virginia Code of State Rules › Agency 148 - Administration › Title 148 - LEGISLATIVE RULE DEPARTMENT OF ADMINISTRATION › Series 148-NA - State of West Virginia Travel Rules › Section 148-NA-12 - Exceptions

Current through Register Vol. XLI, No. 28, July 12, 2024
12.1 Any exceptions
				to this policy must be documented in writing and approved by the Travel
				Management Office.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. --
				These rules establish the general procedures for conducting contested case
				hearings to facilitate the resolution of contested cases in a just, speedy and
				inexpensive manner.
1.2. Authority.
				-- W.Va. Code
				29A-5-1(a).
1.3. Filing Date. -- October 29,
				2014.
1.4. Effective Date. --
				December 5,2014.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-2 - Application

Current through Register Vol. XLI, No. 28, July 12, 2024
These rules shall apply to every person, partnership,
				  association, corporation or public corporation affected by any rules,
				  regulations or statutes enforceable by the Governor's Committee on Crime,
				  Delinquency and Correction.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-3 - Definitions

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. "Agency" means
				the Governor's Committee on Crime, Delinquency and Correction created by
				section one, article nine, chapter fifteen of the Code.
3.2. "Director" means the Executive Director
				of the Governor's Committee on Crime, Delinquency and Correction.
3.3. "Law Enforcement Professional Standards
				Subcommittee" or "LEPS Subcommittee" means the subcommittee of the Governor's
				Committee on Crime, Delinquency and Correction created by section two, article
				twenty-nine, chapter thirty of the Code.
3.4. "Hearing Examiner" means the person
				conducting a hearing by the authority of the executive Director of the
				Governor's Committee on Crime, Delinquency and Correction.
3.5. "Hearing" means any proceeding held
				under authority granted the Executive Director by law and conducted in
				accordance with the rules set forth in this regulation.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-4 - Hearings

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Demand for
				hearing; form required. - Any party appealing a decision to the Agency or to
				the Director may demand a hearing to have determined any legal rights, duties,
				interests or privileges of specific parties. The party seeking a hearing shall
				specify in writing the grounds relied upon as
a
basis for the
				relief requested and must do so within fifteen (15) days from the date of
				action from which the party is appealing.
4.2. Hearing on written demand. - When the
				Director is presented with a demand for a hearing as described in Subsection
				4.1 of this section he shall conduct a hearing within forty-five (45) days of
				receipt by him of such written demand, unless postponed to a later date by
				mutual agreement. However, if the Director shall determine that the hearing
				demanded:
(a) Would involve an exercise of
				authority in excess of that available to him under law, or
(b) Would serve no useful purpose, he shall,
				within twenty (20) days of the receipt of such demand enter an order refusing
				to grant the hearing as requested, incorporating therein his reason for such
				refusal. Appeal may be taken from such order as provided in section four,
				article five, chapter twenty-nine-a of the West Virginia Code of 1931, as
				amended.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-5 - Continuation and Adjournment

Current through Register Vol. XLI, No. 28, July 12, 2024
Hearings may be continued from one day to another or
				  adjourned to a later date or a different place by announcement thereof at the
				  hearing or by appropriate notice to all parties. A written motion for a
				  continuance shall be filed at least five (5) days prior to the hearing
				  date.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-6 - Transcription of Reported Testimony and Evidence

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. What reported. - Alltestimony, evidence,
				arguments and rulings on the admissibility of testimony and evidence shall be
				reported by stenographic notes and characters or by mechanical means.
6.2. Request from any party. - Upon the
				request to the agency from any party to the hearing, all reported materials
				shall be transcribed and a copy thereof furnished to such party at his
				expense.
6.3. Transcription in the
				event a hearing examiner is appointed. - In all cases where a hearing examiner
				is appointed, all reported material shall be transcribed and forwarded to the
				Director. Any parties requesting a copy of a transcript prepared pursuant to
				this subsection shall be furnished a copy at their expense.
6.4. Responsibility for transcript. " The
				agency shall have the responsibility for making arrangements for the
				transcription of the reported testimony and evidence. In the event
				transcription is required pursuant to this section it shall be accomplished
				with all dispatch.
6.5. Correction
				of error in transcript. " Upon the motion of the agency or any party assigning
				error or omission in any part of any transcript, the agency, through the
				Director or his duly appointed hearing examiner, shall settle all differences
				arising as to whether such transcript truly discloses what occurred at the
				hearing and shall direct that the transcript be corrected and revised in the
				respects designated, so as to make it conform to the whole truth.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-7 - Submission of Proposed Findings of Fact and Conclusions of Law; Time for Submission

Current through Register Vol. XLI, No. 28, July 12, 2024
Any party, including the agency, may submit to the Director
				  or his duly appointed hearing examiner proposed findings of fact and
				  conclusions of law within thirty (30) days of the conclusion of a hearing or,
				  in the event the proceedings of a hearing are transcribed, within twenty (20)
				  days from the date the final transcript is available.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-8 - Appointment of Hearing Examiner; Function of Hearing Examiner

Current through Register Vol. XLI, No. 28, July 12, 2024
The Director may, in his discretion, appoint a hearing
				  examiner who shall be empowered to request the presence of witnesses and
				  documents, administer oaths and affirmations, to examine witnesses under oath,
				  to rule on evidentiary questions, to hold conferences for the settlement or
				  simplification of issues by consent of the parties and to otherwise conduct
				  hearings as provided in Section 4 herein.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-9 - Conferences; Informal Disposition of Cases

Current through Register Vol. XLI, No. 28, July 12, 2024
At any time prior to the hearing or thereafter, the Director,
				  or his duly appointed hearing examiner may hold conferences:
(a) To dispose of procedural requests or
				similar matters;
(b) To simplify or
				settle issues by consent of the parties; or
(c) To provide for the informal disposition
				of cases by stipulation, agreed settlement or consent order.
The Director, or his duly appointed hearing examiner, may
				  cause such conferences to be held on his own motion or by the request of a
				  party.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-10 - Depositions Permitted

Current through Register Vol. XLI, No. 28, July 12, 2024
Evidentiary depositions may be taken and read into evidence
				  as in civil actions in the circuit courts of this State.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-11 - Orders; Content

Current through Register Vol. XLI, No. 28, July 12, 2024
Every final order entered by the Director, following a
				  hearing conducted pursuant to these rules, shall be made pursuant to the
				  provisions of section three, article five, chapter twenty-nine-a of the West
				  Virginia Code of 1931, as amended. Such orders shall be entered within
				  forty-five (45) days following the submission of all documents and materials
				  necessary for the proper disposition of the case, including transcripts and
				  proposed finding of fact and conclusions of law.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-12 - Appeal

Current through Register Vol. XLI, No. 28, July 12, 2024
An appeal from any final order or ruling entered in
				  accordance with these regulations shall be filed within sixty (60) days and in
				  accordance with the provisions of section four, article five, chapter
				  twenty-nine-a of the West Virginia Code of 1931, as amended.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-01 - Contested Case Hearings and Declaratory Rulings › Section 149-1-13 - Severability

Current through Register Vol. XLI, No. 28, July 12, 2024
If any provision of these rules or the application thereof to
				  any person or circumstances shall be held invalid, such invalidity thereof
				  shall not affect the provision or application of these regulations which can be
				  given effect without the invalid provision or application and to this end the
				  provisions of these regulations are declared to be severable.
West Virginia Code of State Rules › Agency 149 - Crime, Delinquency And Correction › Title 149 - LEGISLATIVE RULE GOVERNOR'S COMMITTEE ON CRIME, DELINQUENCY AND CORRECTION › Series 149-02 - Law Enforcement Training and Certification Standards › Section 149-2-1 - General

Current through Register Vol. XLI, No. 28, July 12, 2024
1.1. Scope. -- This
				legislative rule establishes standards for basic training academies with
				medical admission guidelines and the job description of an entry-level officer.
				This rule also outlines annual in-service and biennial in-service training,
				continued certification, re-certification, and de-certification standards for
				law enforcement officers.
1.2.
				Authority. -- W. Va. Code §
									30-29-3.
1.3. Filing Date. -- April 10,
				2024.
1.4. Effective Date. - July
				1, 2024.
1.5. Sunset Provision. --
				This rule shall terminate and have no further force or effect on August 1,
				2029.