Washington Administrative Code › Title 478 - University of Washington › Chapter 478-140 - Rules and regulations for the University of Washington governing student education records › Section 478-140-021 - Requests and appeal procedures

Current through Register Vol. 24-14, July 15, 2024
(1)
			 A request by a student to inspect and review his or her education records
			 should be made in writing to the university official(s) or office(s) having
			 custody of the particular records.
(2) Individual(s) or office(s) must respond
			 to a request for education records, or explanations or interpretations of those
			 records, within a reasonable period of time, but in no case more than
			 forty-five days after the request has been made.
(3)
(a)
			 After reviewing his or her records, a student may ask the university to amend
			 the records if the student believes information contained in the records is
			 inaccurate or misleading. In such cases, the student should contact the
			 appropriate dean or director responsible for custody of the record. The
			 responsible party must inform the student of the party's decision within a
			 reasonable period of time.
If the responsible party grants the student's request, the
				university shall amend the education records and inform the student in writing
				of the action taken.
(b) If
			 the party receiving a request to amend an education record denies the student's
			 request, the party must, within a reasonable period of time, inform the student
			 of the decision and the student's right to a hearing before the university
			 student records committee. The student must request in writing, addressed to
			 the office of the registrar in Schmitz Hall, a hearing within ninety days of
			 the date of the denial of his or her request by the custodian of the
			 record.
(c) The committee shall
			 hold a hearing within a reasonable period of time after the student files a
			 request for a hearing. The student must receive notice of the hearing's date,
			 time and place reasonably in advance of the hearing. The committee shall give
			 the student a full and fair opportunity to present evidence relevant to the
			 contested part of the education record. The student may, at his or her own
			 expense, be assisted or represented by one or more individuals, including an
			 attorney. The student records committee will render its decision in writing
			 within a reasonable period of time following the hearing. The decision must be
			 based on the records relevant to the matter and on any evidence presented to
			 the committee. The decision must include a brief summary of the evidence and a
			 statement of the reasons supporting the decision. The decision of the student
			 records committee shall be the university's final decision.
(i) If the university student records
			 committee grants the student's appeal, the university shall amend the education
			 records of the student accordingly and shall inform the student in writing of
			 the action taken.
(ii) If the
			 university student records committee denies the student's appeal, the student
			 shall be given the right to place in the education record a statement
			 commenting upon the information in the education record and/or setting forth
			 any reasons for disagreeing with the decision of the university student records
			 committee. The university must maintain the statement with the contested part
			 of the record for as long as the record is maintained and must disclose the
			 statement whenever it discloses the portion of the record to which the
			 statement relates.
(d)
			 The student records committee shall not review any matter regarding the
			 appropriateness of official academic grades.