Washington Administrative Code › Title 388 - Social and Health Services, Department of › AGING AND ADULT SERVICES › Chapter 388-71 - Home and community services and programs › ADULT DAY SERVICES › Section 388-71-0724 - How do I apply for an adult day program state contract?

Current through Register Vol. 24-14, July 15, 2024
(1) The department,
				  or an area agency on aging (or other department designee) as authorized by the
				  department, must determine that the adult day care or day health center meets
				  the applicable adult day care or day health requirements and any additional
				  requirements for contracting with the area agency on aging, according to each
				  AAA's procurement procedure, through a state contract.
(2) All ADH centers must also have a core
				  provider agreement with the health care authority in order to bill for
				  providing care and services to the COPES, RSW, and RCL participants.
(3) If a center is contracting for both day
				  care and day health, requirements of both adult day services must be
				  met.
(4) A prospective provider
				  desiring to provide adult day services shall be provided an application form
				  from the department or the area agency on aging. A prospective provider
				  convicted of abuse or neglect of a vulnerable adult is not eligible to provide
				  adult day services in any capacity within the organization per chapter 74.34
				  RCW.
(5) The prospective provider
				  will provide the area agency on aging with evidence of compliance with, or
				  administrative procedures to comply with, the adult day service rules under
				  this chapter.
(6) The area agency
				  on aging will conduct a site inspection of the adult day center and review of
				  the requirements for contracting.
(7) Within thirty days of completing the site
				  visit, the area agency on aging will advise the prospective provider in writing
				  of any deficiencies in meeting contracting requirements.
(8) The area agency on aging will verify
				  correction of any deficiencies within thirty days of receiving notice from the
				  prospective provider that deficiencies have been corrected, before contracting
				  can take place.
(9) The area agency
				  on aging will provide the department with a written recommendation as to
				  whether or not the center meets contracting requirements.
(10) Minimum application information required
				  to apply for contract(s) with the department, or an area agency on aging
				  includes:
(a) Mission statement, business
				  structure, bylaws, articles of organization or articles of incorporation if
				  applicable and current business license;
(b) Names and addresses of the center's
				  owners, officers, and directors as applicable;
(c) Organizational chart;
(d) Fiscal policies and procedures;
(e) A business plan to address the future
				  financial needs of the center. This plan must include projected program growth,
				  capital purchases, projected revenue, projected expenses, and plans for fund
				  raising, if applicable. Also include an annual program operating budget
				  including all anticipated revenue sources and expenditures and any fees
				  generated;
(f) The most current
				  financial statement prepared in accordance with generally accepted account
				  principles (GAAP) or the latest audit report of the organization by a certified
				  public accountant;
(g) Program
				  policies and operating procedure manual;
(h) Personnel policies and job descriptions
				  and qualifications of each paid staff position and volunteer position
				  functioning as staff;
(i) Policies
				  and procedures meeting the requirements of mandatory reporting procedures as
				  described in chapter 74.34 RCW to adult protective services for vulnerable
				  adults and local law enforcement for other participants;
(j) Floor plan of the facility;
(k) Local building inspection, fire
				  department, and health department reports with food handler permits if
				  applicable;
(l) Updated TB test
				  results for each staff member according to WAC
				  388-71-0750;
(m) Sample client case file including all
				  forms that will be used;
(n)
				  Activities calendar with alternative choice activities, for the month prior to
				  application, or a sample calendar if the day service provider is new;
(o) Role and function of the board of
				  directors and advisory committee, if applicable;
(p) Monthly menu or sample if center is new,
				  which accommodates each resident's:
(i)
				  Preferences;
(ii) Food allergies
				  and sensitivities;
(iii) Caloric
				  needs;
(iv) Cultural and ethnic
				  background; and
(v) Physical
				  condition that may make food intake difficult such as being hard for the
				  resident to chew or swallow; and
(q) Certificates of insurance per WAC
				  388-71-0736.