Washington Administrative Code › Title 314 - Liquor and Cannabis Board › Chapter 314-55 - Cannabis licenses, application process, requirements, and reporting › Section 314-55-087 - Recordkeeping requirements for cannabis licensees

Current through Register Vol. 24-14, July 15, 2024
(1) Cannabis licensees are responsible to
			 keep records that clearly reflect all financial transactions and the financial
			 condition of the business. The following records must be kept and maintained on
			 the licensed premises for a five-year period and must be made available for
			 inspection if requested by an employee of the WSLCB:
(a) Purchase invoices and supporting
			 documents, to include the items and/or services purchased, from whom the items
			 were purchased, and the date of purchase;
(b) Bank statements and canceled checks for
			 any accounts relating to the licensed business;
(c) Accounting and tax records related to the
			 licensed business and each true party of interest;
(d) Records of all financial transactions
			 related to the licensed business, including contracts and/or agreements for
			 services performed or received that relate to the licensed business;
(e) All employee records to include, but not
			 limited to, training, payroll, and date of hire;
(f) Records of each daily application of
			 pesticides applied to the cannabis plants or growing medium. For each
			 application, the producer shall record the following information on the same
			 day the application is made:
(i) Full name of
			 each employee who applied the pesticide;
(ii) The date the pesticide was
			 applied;
(iii) The name of the
			 pesticide or product name listed on the registration label which was
			 applied;
(iv) The concentration and
			 total amount of pesticide per plant; and
(v) For outdoor production, the concentration
			 of pesticide that was applied to the field. Liquid applications may be recorded
			 as, but are not limited to, amount of product per 100 gallons of liquid spray,
			 gallons per acre of output volume, ppm, percent product in tank mix (e.g., one
			 percent). For chemigation applications, record "inches of water applied" or
			 other appropriate measure.
(g) Soil amendment, fertilizers, or other
			 crop production aids applied to the growing medium or used in the process of
			 growing cannabis;
(h) Production
			 and processing records, including harvest and curing, weighing, destruction of
			 cannabis, creating batches of cannabis-infused products and packaging into lots
			 and units;
(i) Records of each
			 batch of extracts or infused cannabis products made, including at a minimum,
			 the lots of useable cannabis or trim, leaves, and other plant matter used
			 (including the total weight of the base product used), any solvents or other
			 compounds utilized, and the product type and the total weight of the end
			 product produced, such as hash oil, shatter, tincture, infused dairy butter,
			 etc.;
(j) Transportation records as
			 described in WAC
			 314-55-085;
(k) Inventory records;
(l) All samples sent to an independent
			 testing lab and the quality assurance test results;
(m) All free samples provided to another
			 licensee for purposes of negotiating a sale;
(n) All samples used for testing for quality
			 by the producer or processor;
(o)
			 Sample jars containing useable cannabis provided to retailers; and
(p) Records of any theft of cannabis
			 seedlings, clones, plants, trim or other plant material, extract,
			 cannabis-infused product, or other item containing cannabis.
(q) Records of any cannabis product provided
			 free of charge to qualifying patients or designated providers.