reglab/statecodes huggingface dataset:
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-010 - Washington state archives local records grant program

Current through Register Vol. 24-14, July 15, 2024
The local records grant program, administered in the office of
				the secretary of state by the Washington state archives, provides financial
				assistance to local governments to support records management and preservation
				efforts, to improve records retention compliance, and to provide technology
				information systems that improve public records disclosure.
Local records grant program funds are provided for onetime
				investments and are not an ongoing source of revenue for operation or
				management costs. A grantee may not supplant local funding with local records
				grant program funding. The local records grant program is governed by this
				chapter and by
				RCW
				 36.22.175 and chapter 40.14
				RCW.
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-010, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-020 - Eligible and ineligible activities

Current through Register Vol. 24-14, July 15, 2024
(1) The following activities including, but
			 not limited to, are eligible for support through the local records grant
			 program administered pursuant to this chapter:
(a) Records management;
(b) Preservation;
(c) Conservation;
(d) Professional consultants;
(e) Technology hardware and/or
			 equipment;
(f) Software to manage
			 public records and requests;
(g)
			 Reference tools;
(h) Training
			 needs;
(i) Temporary
			 personnel;
(j) Indexing;
			 and
(k) Planning for the activities
			 above.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-030 - Eligibility

Current through Register Vol. 24-14, July 15, 2024
Local government agencies, include every county, city, town,
				municipal corporation, quasi-municipal corporation, special purpose district,
				or any office, department, division, bureau, board, commission, or agency
				thereof, are eligible to apply for local records grant program grants under
				this chapter.
Preference will be given to smaller local government agencies
				based upon applicant agency's need and to information technology demonstration
				projects designed to improve public records retention, records management, and
				public disclosure. Entities other than local governments, such as individuals,
				state agencies, federal agencies, and private organizations are
				ineligible.
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-030, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-040 - Evaluation of proposals

Current through Register Vol. 24-14, July 15, 2024
(1)
			 Washington state archives staff will review applications for completeness,
			 conformity to application requirements, soundness of budget, relevancy to the
			 objectives of the local records grant program, and potential for widespread
			 citizen use, research value and value for ongoing governmental operations of
			 the proposed project including improvements to existing operations. The
			 proposal may be returned to the applicant institution for further development
			 or clarification, prior to application deadline.
(2) An analysis will be prepared by the
			 Washington state archives for each complete application and forwarded to the
			 archives oversight committee established by
			 RCW
			  40.14.027. The committee will review the
			 applications in an open public meeting and make funding recommendations to the
			 secretary of state.
(3) The office
			 of the secretary of state will notify the applicant in writing as to whether
			 the proposal has been funded or rejected.
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-040, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-050 - Local records grant program application requirements

Current through Register Vol. 24-14, July 15, 2024
In order to be complete, an application must include:
(1) Identification of the local government
			 entity ;
(2) Project
			 personnel;
(3) Description of the
			 project (goals, objectives, and final results);
(4) An analysis of the project
			 plan;
(5) Documentary evidence for
			 the need of the project (photos, testimonies, etc.) if applicable;
(6) A timetable;
(7) A funding description that includes:
(a) A budget layout and
			 explanation;
(b) The need for
			 outside funding; and
(c)
			 Availability of sustaining funds.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-060 - Local records grant calendar

Current through Register Vol. 24-14, July 15, 2024
(1) Local records grant program grants will
			 be awarded annually on the state fiscal year cycle (July - June) and must be
			 completed in the awarded biennium, or fiscal year if awarded for the second
			 half of the biennium.
(2) The local
			 records grant program application and reporting schedule will be approved and
			 published by the archives oversight committee for each grant cycle.
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-060, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-070 - Accounting (Repealed)

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-070, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-075 - Other requirements

Current through Register Vol. 24-14, July 15, 2024
Specific requirements for the Washington state archives local
				records grant program are:
(1)
			 Archives staff may visit the worksite for review at any time during the
			 project.
(2) Unless otherwise
			 approved, grants will be cost-reimbursement grants.
(3) Proposed changes in the approved grant
			 must be submitted in writing to the Washington state archives, local records
			 grant program.
(4) The archives
			 must be notified of any changes in personnel impacting the approved
			 grant.
(5) In the case of default
			 by the grantee, the local records grant program grant will be revoked and all
			 unused funds may be distributed for use by other grantees. The Washington state
			 archives will notify the grantee of default in writing.
(6) The grantee shall submit a final report
			 and participate in a survey.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-080 - Other requirements (Recodified)

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-080, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-085 - Conflicts of interest

Current through Register Vol. 24-14, July 15, 2024
(1) The
			 Washington state archives oversight committee will not consider a proposal
			 where a committee member derives compensation from the proposed local records
			 grant program grant.
(2) A
			 committee member shall abstain from reviewing or voting on proposals if she/he
			 is directly or indirectly connected with a proposed project through employment
			 at the same government agency.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-670 - The Washington state archives local records grant program › Section 434-670-090 - Conflicts of interest (Recodified)

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   36.22.175(1). 03-06-069,
				  § 434-670-090, filed 3/3/03, effective
				  4/3/03.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-010 - Security microfilm

Current through Register Vol. 24-14, July 15, 2024
Security microfilm is generated to protect records identified
				as essential to the continuity of state and local government, or as otherwise
				provided by law. Reference: Chapter 40.10 RCW.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-010,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-020 - Storage of security microfilm

Current through Register Vol. 24-14, July 15, 2024
Security microfilm shall be stored offsite from the original
				records, working copies of the microfilm, or other media containing the same
				information or documents. Security microfilm shall be stored in facilities
				under the public domain. Storage must meet atmospheric, fire, and security
				criteria established by technical standards for the storage of public records
				issued by the state archivist. Reference:
				Chapter
				40.14
				RCW.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-020,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-030 - Use of state archives security storage facility

Current through Register Vol. 24-14, July 15, 2024
State agencies shall store security microfilm in facilities
				provided by the division of archives and records management. Local agencies may
				store security microfilm with the division of archives or at other sites which
				meet archival microfilm vault storage standards.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-030,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-040 - Retention of security microflim

Current through Register Vol. 24-14, July 15, 2024
Microfilm accepted for security storage will be retained per
				records retention schedules approved by the state or local records committee
				established in accord with
				chapter
				40.14 RCW or per
				agency-approved essential records schedules established in accord with chapter
				40.10 RCW. If the film is determined by the division of archives microfilm
				quality control examiner to be substandard, and the office of record has
				refused to take corrective or remedial action, the division reserves the right
				to return the film prior to the expiration of the scheduled
				retention.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-040,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-050 - Access to security film

Current through Register Vol. 24-14, July 15, 2024
Access to security microfilm stored by the state archives is
				restricted to authorized staff of the state archives for purposes of filing,
				inventory, inspection maintenance and approved duplication; and to authorized
				staff of the office of record depositing the film, for purposes of
				inspection.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-050,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-060 - Use and removal of security microfilm

Current through Register Vol. 24-14, July 15, 2024
Security microfilm is for use only as a master for authorized
				film duplication. Security microfilm will not be removed from the state
				archives storage facility except for permanent return to the agency of origin
				upon a sixty-day notification by the agency or the division of archives. Any
				relocation of security microfilm must be to facilities meeting security film
				storage standards.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-060,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-070 - Inspection and notification

Current through Register Vol. 24-14, July 15, 2024
Security microfilm will be inspected upon receipt for film
				type, condition, density, and resolution quality. Security microfilm shall be
				spot checked throughout its storage life for evidence of deterioration.
				Agencies will be notified of substandard film and advised of recommended
				remedial actions.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-070,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-677 - Security microfilm › Section 434-677-080 - Right to refuse or return security film

Current through Register Vol. 24-14, July 15, 2024
The division reserves the right to refuse or return microfilm
				sent for security storage under certain conditions including the
				following:
(1) The film is not the
			 silver halide camera negative or first copy positive.
(2) The film does not meet state quality
			 standards for density and resolution.
(3) The film has microscopic blemishing,
			 mold, or other forms of deterioration or damage, or will not produce a usable
			 work copy.
(4) The film is not
			 packaged, identified, and transmitted in accord with division
			 guidelines.
(5) The records being
			 secured on microfilm do not qualify as essential records per chapter 40.10 RCW,
			 or are not appraised as historically valuable.
Statutory Authority:
				  RCW
				  40.14.020. 92-08-020, § 434-677-080,
				  filed 3/20/92, effective 4/20/92.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-010 - Purpose

Current through Register Vol. 24-14, July 15, 2024
The purpose of this chapter shall be to ensure compliance by
				the office of the secretary of state, division of archives and records
				management with the provisions of chapter 1, Laws of 1973 (Initiative 276),
				Disclosure -- Campaign finances -- Lobbying -- Records; and in particular with
				sections 25-32 of that act, dealing with public records.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-010, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-020 - Description of central and field organization of the division of archives and records management

Current through Register Vol. 24-14, July 15, 2024
Division of archives and records management. The division is an
				administrative service and regulatory agency. The administrative office of the
				division and its staff are located at the Archives and Records Center Building,
				Olympia, Washington.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-020, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-030 - Operations and procedures

Current through Register Vol. 24-14, July 15, 2024
The division of archives and records management is the primary
				archival and records management agency of Washington state government. The
				division is organized as depicted in Appendix A. Through its several sections,
				operating units, and regional offices it carries on the functions cited in
				chapter 434-620 WAC.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-030, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-040 - Public records available

Current through Register Vol. 24-14, July 15, 2024
All public records of the division as defined in WAC 434-15-610
				are deemed to be available for public inspection and copying pursuant to these
				rules, except as otherwise provided by RCW  42.17.310 and WAC
				434-690-100.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-040, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-050 - Public records officer

Current through Register Vol. 24-14, July 15, 2024
(1) The
			 divisional records shall be in the charge of the public records officer
			 designated by the secretary of state. The person so designated shall be located
			 in the administrative office of the secretary of state. The public records
			 officer shall be responsible for the following: The implementation of the
			 division's rules and regulations regarding release of public records,
			 coordinating the staff of the division in this regard, and generally insuring
			 compliance by the staff with the public records disclosure requirements of
			 chapter 42.17 RCW.
(2) The archival
			 records in the custody of the division shall be in the charge of the state
			 archivist. The state archivist shall be located in the state archives and
			 records center building. The state archivist shall be responsible for the
			 following: The implementation of the division's regulations regarding the
			 release of archival records, coordinating the staff of the division in this
			 regard and generally insuring compliance by the staff with the public records
			 disclosure requirements of chapter 42.17 RCW.
(3) The scheduled records in the custody of
			 the division shall be in the charge of the public records officer designated by
			 the agency of record origin. The public records officer of the agency of
			 records origin shall be responsible for implementation of the agency's rules
			 and regulations regarding the release of public records and coordinating with
			 the staff of the state archives in this regard insofar as records of his agency
			 in the custody of the state archivist are concerned.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-050, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-060 - Office hours

Current through Register Vol. 24-14, July 15, 2024
Divisional records, archives and scheduled records shall be
				available for inspection and copying during the customary office hours of the
				division. For the purposes of this chapter, the customary office hours shall be
				from 8:30 a.m. to 4:30 p.m., Monday through Friday, excluding legal
				holidays.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-060, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-070 - Requests for public records - Archives - Scheduled records

Current through Register Vol. 24-14, July 15, 2024
In accordance with requirements of chapter 42.17 RCW that
				agencies prevent unreasonable invasions of privacy, protect public records from
				damage or disorganization and prevent excessive interference with essential
				functions of the agency, public records may be inspected or copied or copies of
				such records may be obtained, by members of the public, upon compliance with
				the following procedures:
(1)
Divisional records.
A request shall be made in writing upon the
			 form prescribed in WAC 434-690-150 which shall be available at the division's
			 administrative office or at the secretary of state's administrative office. The
			 form shall be presented to the secretary of state's public records officer at
			 his/her office, or if he/she is not available, to any member of the division's
			 staff at the administrative office of the division, during customary office
			 hours. The request shall include the following information:
(a) The name of the person requesting the
			 record;
(b) The time of day and
			 calendar date on which the request was made;
(c) The nature of the request;
(d) If the matter requested is referenced
			 within the current index maintained by the records officer, a reference to the
			 requested record as it is described in such current index;
(e) If the requested matter is not
			 identifiable by reference to the division's current index, an appropriate
			 description of the record requested.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-080 - Fees

Current through Register Vol. 24-14, July 15, 2024
(1) No fee shall be
			 charged for the inspection of public records.
(2) No fees shall be charged for records
			 search and retrieval services.
(3)
			 The division may impose a reasonable charge for providing copies of public
			 records, regardless of media, and for the use by any person of division
			 equipment to copy public records. Charges shall not exceed the amount necessary
			 to reimburse the division for its actual costs incident to such
			 copying.
(4) The division may
			 charge a fee for research services prorated on salary benefit and overhead
			 costs with a half-hour minimum.
(5)
			 The division shall charge a fee of five dollars per certificate for issuance of
			 a certificate or certified copies.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-080, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-090 - Exemptions

Current through Register Vol. 24-14, July 15, 2024
(1) The division
			 reserves the right to determine that a public record or archive record
			 requested in accordance with the procedures outlined in WAC
			 434-690-070 is exempt under the
			 provisions of RCW  42.17.310.
(2) In
			 addition, pursuant to RCW  42.17.310, the division reserves the right to delete
			 identifying details when it makes available or publishes any public record, in
			 any cases when there is reason to believe that disclosure of such details would
			 be an invasion of personal privacy protected by chapter 42.17 RCW. The public
			 records officer or state archivist will fully justify such deletion in
			 writing.
(3) All denials of
			 requests for public records must be accompanied by a written statement
			 specifying the reason for the denial, including a statement of the specific
			 exemption authorizing the withholding of the record and a brief explanation of
			 how the exemption applies to the record withheld.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-090, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-100 - Review of denials of public records requests

Current through Register Vol. 24-14, July 15, 2024
(1) Any person who objects to the denial of a
			 request for a public record may petition for prompt review of such decision by
			 tendering a written request for review. The written request shall specifically
			 refer to the written statement by the public records officer or other staff
			 member which constituted or accompanied the denial.
(2) Immediately after receiving a written
			 request for review of a decision denying a public record, the public records
			 officer or other staff member denying the request shall refer it to the
			 secretary of state. The secretary of state shall immediately consider the
			 matter and either affirm or reverse such denial. In any case, the request shall
			 be returned with a final decision, within two business days following the
			 original denial.
(3) Administrative
			 remedies shall not be considered exhausted until the secretary of state has
			 returned the petition with a decision or until the close of the second business
			 day following denial of inspection, whichever occurs first.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-100, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-110 - Protection of public records

Current through Register Vol. 24-14, July 15, 2024
Records will be made available to the requestor subject to the
				following restrictions:
(1) The
			 records may not be removed from the area designated.
(2) The quantity of records may be limited in
			 consonance with the requested use.
(3) All possible care will be taken by the
			 requestor to prevent damage to the records.
(4) Records may not be marked or altered in
			 any way.
(5) Use of liquids and
			 fountain pens; also eating, drinking, and smoking while utilizing the records
			 is prohibited.
(6) Records shall
			 not be defaced in any way including writing on, folding or folding anew if in
			 folded form, tracing or fastening with clips or other fasteners except those
			 that may already exist in the file.
(7) Records may not be cut or mutilated in
			 any way.
(8) Records must be kept
			 in the order in which received.
(9)
			 Records will be returned to the state archivist or his designee by the
			 requestor when no longer required and no later than the end of the customary
			 office hours as set forth in WAC
			 434-690-060.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-110, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-120 - Records index

Current through Register Vol. 24-14, July 15, 2024
(1)
Index.
The division has available to all persons a current index which provides
			 identifying information as to the following records issued, adopted, or
			 promulgated since its inception:
(a) Final
			 opinions, including concurring and dissenting opinions, as well as orders, made
			 in the adjudication of cases;
(b)
			 Those statements of policy and interpretations of policy, statute and the
			 constitution which have been adopted by the agency;
(c) Administrative staff manuals and
			 instructions to staff that affect a member of the public;
(d) Planning policies and goals, and interim
			 and final planning decisions;
(e)
			 Factual staff reports and studies, factual consultant's reports and studies,
			 scientific reports and studies, and any other factual information derived from
			 tests, studies, reports, or surveys, whether conducted by public employees or
			 others;
(f) Correspondence, and
			 materials referred to therein, by and with the agency relating to any
			 regulatory, supervisory, or enforcement responsibilities of the agency, whereby
			 the agency determines, or opines upon, or it is asked to determine or opine
			 upon, the rights of the state, the public, a subdivision of state government,
			 or of any private party;
(g) Public
			 records accessioned into the archive proper of the state of Washington;
			 and
(h) Scheduled records in the
			 custody of the state archives."
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-130 - Communication with division - Address

Current through Register Vol. 24-14, July 15, 2024
All communications with the division including but not limited
				to the submission of materials pertaining to its operations and/or the
				administration or enforcement of chapter 42.17 RCW and these rules; requests
				for copies of the division's decisions and other matters, shall be addressed as
				follows: Office of the Secretary of State, c/o Public Records Officer,
				Legislative Building, Olympia, Washington 98504-0000.
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-130, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-140 - Adoption of form

Current through Register Vol. 24-14, July 15, 2024
The division hereby adopts for use by all persons requesting
				inspection and/or copying or copies of its records, the form attached hereto as
				Appendix B entitled "Request for public record."
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-140, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-990 - Appendix A - Management organization chart of state archivist

Current through Register Vol. 24-14, July 15, 2024
APPENDIX A
Click to view
							 image
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-990, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-690 - Archives - Access to public records › Section 434-690-99001 - Appendix B - Form - Request for public records

Current through Register Vol. 24-14, July 15, 2024
APPENDIX B
REQUEST FOR PUBLIC RECORDS
Name of Requestor:
Address:
Phone:
Date of Request:
Time of Request:
Nature of Request:
1. Index Reference . . . . . . . . . . ..
. . . . . . . . . . ..
. . . . . . . . . . ..
. . . . . . . . . . ..
Signature . . . . . . . . . . ..
For Office Use Only:
(1)
Request
Granted []
Record
Withheld []
Record
Withheld
In Part []
(2)
If withheld, name the exemption contained in RCW
							  42.17.310 which authorizes the withholding of the record or part of record:
							 Subsection (1) ().
(3)
If withheld, briefly explain how the exemption
							 applies to the record withheld.
(4)
If request granted, time . . . . . ., day . . . . .
							 ..
Statutory Authority: RCW 42.17.250. 91-23-024, §
				  434-690-99001, filed 11/12/91, effective
				  12/13/91.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-010 - Purpose

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-010,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-020 - Intent

Current through Register Vol. 24-14, July 15, 2024
The combined fund drive is the only authorized solicitation of
				Washington state employees in the workplace. The intent of the combined fund
				drive is to:
(1) Lessen the burdens of
			 government and of local communities in meeting the needs of human health and
			 welfare;
(2) Provide a convenient
			 channel through which state employees, higher education employees and public
			 agency retirees may contribute to the efforts of the participating
			 organizations and federations providing services in Washington state and around
			 the world; and
(3) Minimize the
			 disruption of the state workplace caused by multiple charitable fund
			 drives.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-020,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-030 - Exemptions

Current through Register Vol. 24-14, July 15, 2024
The rules in this chapter do not apply to the collection of
				gifts-in-kind, such as food, clothing and toys.
Statutory Authority:
				  RCW
				  41.04.033. 10-16-017, § 434-750-030,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-040 - Definitions

Current through Register Vol. 24-14, July 15, 2024
The following definitions apply to chapter 434-750 WAC:
"Beneficiaries of the CFD" means any nonprofit organization
				that receives funds disbursed from the CFD.
"CFD" means Washington state combined fund drive.
"CFD campaign" means the period of organized solicitation of
				state employees, higher education employees and public agency retirees. This
				solicitation is conducted to obtain voluntary contributions, donations and
				charitable commitments to be allocated to participating organizations and
				federations. State agencies and higher education institutions have the
				flexibility to conduct CFD campaign events at any time during the year.
"Federation" means a public or private not-for-profit umbrella
				organization made up of five or more individual member organizations approved
				by the CFD to participate in the CFD campaign.
" Participating employer" means Washington state agencies,
				higher education institutions, government-related entities and related
				boards.
" Participating organization" means a public or private
				not-for-profit organization designated as tax-exempt under the Internal Revenue
				Code  26 U.S.C. Sec. 501 (c)(3) or Sec. 170 (c)(1)  and approved by the CFD to
				participate in the CFD campaign.
"Volunteer" means a state employee or higher education employee
				chosen to represent the CFD and run the CFD campaign at their respective agency
				or higher education institution. Volunteers may be referred to as "volunteer,"
				"campaign leader," or "local coordinator."
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-040,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-050 - Handling and depositing contributions

Current through Register Vol. 24-14, July 15, 2024
Contributions may be accepted in the form of payroll
				deduction, checks, money orders, credit cards, cash or electronic methods.
				Contributions from fund-raising efforts will be deposited into the CFD account
				in the custody of the state treasurer according to state laws. The office of
				the secretary of state must follow established procedures to process and
				deposit payroll deductions and individual contributions.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-050,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-060 - Staff and volunteer positions

Current through Register Vol. 24-14, July 15, 2024
The office of the secretary of state may establish staff
				positions, and volunteer positions and committees to administer the CFD
				campaign.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-060,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-070 - Responsibilities of CFD program manager

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-070,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-090 - Contracts

Current through Register Vol. 24-14, July 15, 2024
The office of the secretary of state may enter into contracts
				and partnerships with private institutions, persons, firms or corporations for
				the benefit of the beneficiaries of the CFD. The office of the secretary of
				state may authorize CFD staff or volunteers, on a case-by-case basis, to enter
				into contracts and partnerships with private institutions, persons, firms or
				corporations for the benefit of the beneficiaries of the CFD. The CFD and its
				volunteers may also engage in advertising activities for the support of the
				administrative duties of the CFD. However, CFD activities must not result in
				the direct commercial solicitation of state employees, higher education
				employees or public agency retirees or in a benefit or advantage that would
				violate one or more provisions of chapter 42.52 RCW, the state ethics
				law.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-090,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-100 - Campaign leaders and local coordinators

Current through Register Vol. 24-14, July 15, 2024
Agency directors, elected officials and higher education
				presidents are authorized and encouraged to designate employees to serve as CFD
				campaign leaders and local coordinators to assist in the conduct of the CFD
				campaign. CFD campaign leaders and local coordinators remain on the payroll of
				their employing organization during this assignment.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-100,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-110 - CFD campaign support

Current through Register Vol. 24-14, July 15, 2024
State agencies and higher education institutions, at their
				discretion, are authorized to use reasonable state resources to support,
				promote, communicate information, and conduct the annual combined fund drive
				campaign within their organization in compliance with state ethics laws and
				ethics board opinions including, but not limited to, Executive Ethics Board
				Advisory Opinion 00-09. Reasonable uses are not excessive in volume or
				frequency as determined by the agency director or institution
				president.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-110,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-120 - Local CFD campaigns

Current through Register Vol. 24-14, July 15, 2024
Each participating employer may establish local CFD campaigns
				within the geographical area it covers. Each participating employer and local
				county committee may develop promotional and fund-raising events, provide
				training and recognition to CFD local coordinators, develop marketing plans,
				supervise CFD campaign leaders and local coordinators, and expend reasonable
				state resources or CFD funds to conduct the local CFD
				campaign.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-120,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-130 - CFD campaign duration

Current through Register Vol. 24-14, July 15, 2024
Each year the director of each participating agency and
				president of each higher education institution may determine the time period of
				the agency's or institution's CFD campaign.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-130,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-140 - Equal opportunity for participating organizations and federations

Current through Register Vol. 24-14, July 15, 2024
All CFD participating organizations and federations must be
				given an equal opportunity for communication in a participating employer's
				local CFD campaign.
This section may not be construed to require a participating
				employer to distribute or arrange for oral or written information other than
				the official CFD campaign and publicity material.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-140,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-150 - Campaign events during work hours

Current through Register Vol. 24-14, July 15, 2024
State employees and higher education employees are permitted
				to conduct CFD events, communications and solicitations per the Ethics Board
				ruling. Solicitations of state employees or higher education employees
				conducted during work hours must use methods that permit true voluntary giving.
				Solicitations must reserve to the individual the option of disclosing any
				contribution or maintaining confidentiality to the extent confidentiality is
				permitted by law. Campaign kick-offs, recognition events, trainings, meetings,
				awards and other nonsolicitation events to build support for the CFD are
				encouraged. CFD fund-raising events, such as raffles (as permitted by
				RCW
				 9.46.0209 and
				42.52.805), drawings, auctions,
				bake sales, carnivals, athletic events, or other activities not specifically
				provided for in these rules are permitted when approved, in advance, by the
				participating employer. At the discretion of each participating employer, state
				employees or higher education employees may be authorized to attend CFD
				promotional and fund-raising events on state work time.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-150,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-160 - Solicitation

Current through Register Vol. 24-14, July 15, 2024
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-160,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-170 - Recovery of campaign expenses

Current through Register Vol. 24-14, July 15, 2024
The CFD must recover its reasonable administrative expenses to
				conduct the CFD campaign either from state appropriations, or from the gross
				receipts of the CFD campaign through an administrative fee assessed on
				participating organizations. The secretary of state must approve an annual
				budget to determine the administrative fee to be charged to the beneficiaries
				of the CFD.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-170,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-180 - Deduction of fund-raising expenses

Current through Register Vol. 24-14, July 15, 2024
Fund-raising expenses must not be taken or deducted from
				donations collected during a fund-raising event. Fund-raising expenses may be
				paid by the participating employer and upon request and submission of proper
				documentation, reimbursed by the CFD.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-180,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-190 - Division of campaign expenses

Current through Register Vol. 24-14, July 15, 2024
The CFD campaign expenses must be shared proportionately by all
				participating organizations and federations reflecting their individual
				percentage share of gross CFD campaign receipts.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-190,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-200 - Eligibility

Current through Register Vol. 24-14, July 15, 2024
Participating organizations or federations must meet three
				requirements in order to become a participating organization or federation with
				the CFD:
(1) Must have an approved
			 federal tax-exempt status under the Internal Revenue Code  26 U.S.C. Sec. 501 (c)(3) or Sec. 170 (c)(1);
(2) Must
			 be registered with the Washington state office of the secretary of state
			 charities program. Registrations must be kept in an active status;
			 and
(3) Must submit a CFD
			 membership application.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-200,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-210 - Organizations not eligible

Current through Register Vol. 24-14, July 15, 2024
If a participating organization or federation is determined
				not to be eligible by the secretary of state charities program, the CFD must
				provide written notice to the participating organization or federation of this
				status and the steps needed to correct noneligibility.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-210,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-220 - Reestablishment of eligibility

Current through Register Vol. 24-14, July 15, 2024
Requests for reestablishment of eligibility must be submitted
				by the participating organization or federation to the secretary of state
				charities program. The affected participating organization or federation must
				make any required changes by the requirements set forth for eligibility in WAC
				434-750-200. The secretary of
				state charities program will notify the CFD if the participating organization
				or federation has been deemed eligible.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-220,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-230 - Decertification or disqualification

Current through Register Vol. 24-14, July 15, 2024
Once approved for participation, any participating
				organization or federation may be decertified and disqualified from
				participation in the combined fund drive campaign by the CFD for one or more of
				the following reasons:
(1) Failing to
			 comply with the rules contained in this chapter;
(2) Filing an application to participate in
			 the combined fund drive campaign which contains false or intentionally
			 misleading information;
(3)
			 Failing to deposit four disbursement payments within a year;
(4) Failing to comply with terms of CFD
			 certification statements;
(5)
			 Entering into receivership, filing for or being placed in bankruptcy, or being
			 in the process of being dissolved; or
(6) Failing to follow the requirements set
			 forth for eligibility in WAC
			 434-750-200.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-230,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-240 - Notice of decertification decisions

Current through Register Vol. 24-14, July 15, 2024
The CFD must provide written notice of the decertification
				decision, including a description of the determination made, by whom it was
				made, the basis for the determination, and the procedure for requesting
				reconsideration.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-240,
				  filed 7/22/10, effective 8/22/10.
Washington Administrative Code › Title 434 - Secretary of State › Chapter 434-750 - Combined fund drive › Section 434-750-250 - Decertification effective date

Current through Register Vol. 24-14, July 15, 2024
Decertification is effective thirty calendar days following
				notice of decertification under WAC
				434-750-240 unless the
				participating organization or federation complies with WAC
				434-750-270. A decertified
				participating organization or federation is disqualified from participating in
				the CFD campaign as of that effective date.
Statutory Authority:
				  RCW
				   41.04.033. 10-16-017, § 434-750-250,
				  filed 7/22/10, effective 8/22/10.