West Virginia Code of State Rules › Agency 17 - Psychologists › Title 17 - LEGISLATIVE RULE WV BOARD OF EXAMINERS OF PSYCHOLOGISTS › Series 17-02 - Organization and Procedures of the Board of Examiners of Psychologists › Section 17-2-6 - Supervision Contracts, Approved Supervisor

Current through Register Vol. XLI, No. 28, July 12, 2024
6.1. The Board shall create, and update as
				needed, Supervision Contracts to be completed by the supervisor and supervisee
				prior to initiating supervision toward licensure. As noted in §
									17-3-8, Supervisors and their
				Supervisees shall sign and adhere to the Board's Supervision Contract, which is
				based on Legislative Rule, APA Code as included in the Legislative Rules (see
				§
									17-3-6), Association of State and
				Provincial Psychology Boards (ASPPB), and procedures determined by the Board to
				be fundamental to effective supervision. The Supervision Contract shall be
				signed and approved by the Board prior to initiation of the Supervised
				practice.
6.2. To serve as a Board
				approved supervisor, the psychologist or school psychologist must have
				completed either 14 hours of training in supervision of psychologists, which
				must be provided by a psychologist, or have completed a 3-hour graduate course
				in supervision. They must also be licensed for at least two years prior to
				becoming an approved supervisor.
6.3. The limit of four supervisees per
				supervisor is applied to any one-time period.
6.4. Contract conditions will include the
				name and degrees of the supervisee, supervisor and adjunctive supervisor, the
				population to be served, where the supervisee will perform services, where
				supervision will occur, the supervisee's intended scope of practice with the
				supervisor and/or adjunctive supervisor, strategies of supervision, information
				on fees of supervisor(s), effective date, signatures of all parties, dates
				signed. The current Board Supervision Contracts for Doctoral, Masters, and
				School Psychologist candidates are as follows:
Supervision Contract Doctoral Degree
Purpose: As required under Title 17, Series 3 of the West
				  Virginia Board of Examiners of Psychologists Legislative Rules, Psychologists
				  and School Psychologists must complete a period of supervision prior to
				  licensure. If that supervision will take place in West Virginia, this contract
				  serves as a written record verifying the agreement between the Supervisor and
				  the Supervisee as approved by the Board of Examiners of Psychologists,
				  hereafter referred to as The Board. It is also intended to clarify roles of the
				  supervisor and supervisee.
Imperative to the purpose of supervision and this contract
				  are the following:
1) Ensuring the
				public welfare
2) Promoting
				learning and readiness for licensure
3) Monitoring and reporting the Supervisee's
				progress at regular intervals
4)
				Fulfilling all requirements of the applicable state codes and regulations in
				preparation for licensure as a Psychologist or School Psychologist in the State
				of West Virginia.
5) Discontinuing,
				or sanctioning, Supervisors who do not adhere to the rules imposed for the
				above purposes.
Supervision Requirements:
1) Supervisors will provide a minimum of 1
				hour of individual supervision per 20 hours of the Supervisee's clinical
				practice, with a
minimum
of 1 hour per week regardless of hours
				spent in practice. Individual supervision sessions must occur no less
				frequently than every 2 weeks.
2)
				In addition to a
minimum of 6 hours per month of individual face-to-face
				supervision
for Full Time Supervisees, group supervision and other
				venues of supervision such as grand rounds, and/or multidisciplinary
				supervision as delineated in the individual's supervision contract may
				constitute 2 hours per month of the total supervision experience.
3) Individual supervision is in person,
				face-to-face, unless express permission to do otherwise for a minimal portion
				of the supervision hours is granted by Board majority and is documented in this
				contract. Video conferencing may be a Board approved alternative for
				face-to-face supervision. At least once per quarter, one of the required
				individual face-to-face sessions shall occur at the location(s) where the
				Supervisee is providing services. Furthermore, supervision sessions do not
				occur in a public setting.
4) The
				Supervisee will be a W-2 employee of the Supervisor or the agency for which the
				Supervisee works. Only psychologists licensed for independent practice may
				provide independent services on a contract basis.
5) The Supervisee practices under the
				Supervisor. The Supervisor maintains legal and ethical responsibility for the
				Supervisee's actions and practice. Appropriate professional liability insurance
				coverage must be in place.
6) The
				Supervisee must sign all work with the designation "Supervised
				Psychologist".
7) The Supervisor is
				available to the Supervisee via phone or in person during the hours of
				supervisee practice.
8)
				Arrangements will be specified between the Supervisor and Supervisee for
				supervisory coverage during times when the supervisor is unavailable. These
				arrangements will also meet the legal and ethical requirements already agreed
				to in the contract.
9) The
				Supervisee must practice only within certain herein specified areas in which
				the Supervisor is deemed competent to supervise.
10) When the Supervisee plans to practice
				outside the Supervisor's approved scope of practice, competent adjunctive
				supervision must be arranged in advance, Board approved, and included in this
				contract or an approved addendum to this contract.
11) The Supervisor will maintain familiarity
				with the Supervisee's clients' presenting concerns, treatment plans, treatment
				progress, and treatment termination plan.
12) The Supervisor will intervene
				appropriately when client welfare is at risk. Meeting as co-therapists, meeting
				face to face, and other interventions may be appropriate at times.
13) In addition to thorough review and
				co-signing of written work (e.g. notes, reports, or other written statements or
				documents), there must be sufficient observation of the Supervisee's work,
				whether in vivo or via recorded material, to enable the Supervisor to provide
				accurate assessment of the Supervisee's performance.
14) The Supervisor will provide timely and
				constructive feedback to the Supervisee. The Supervisor subsequently reassesses
				the work of the Supervisee in a reasonable time frame to make certain that the
				Supervisee is incorporating the feedback into practice.
15) Formal written evaluations of Supervisee
				performance will be completed by the Supervisor and reviewed and signed by both
				parties at least quarterly during the period of supervision and submitted to
				the Board on the quarterly report. However, ongoing verbal feedback to the
				supervisee is also expected.
16)
				The Supervisor will maintain and submit to the Board, if requested a
				supervision log including, but not necessarily limited to, content of
				supervision sessions, training activities, and evaluation procedures and
				results. The supervision log, in written format approved by the Board, is to be
				co-signed by both Supervisor and Supervisee.
17) Supervision sessions will include
				discussion of areas of concern, conflict, and/or failure of either party to
				abide by agreements and directives delineated in this supervision contract. If
				concerns cannot be resolved within the supervision process, either or both
				parties will contact the Board for assistance.
18) Any Supervisor of record during the 12
				months prior to the Supervisee's oral examination will be available for
				telephone consultation with the Board at the time of the Supervisee's initial
				oral examination. If continuation of Supervision is required, the Supervisor
				agrees to attend the Supervisee's subsequent Oral Exam by the Board. In
				addition, the Board may require the supervisor to meet the Board based upon any
				concerns that the Board may have at any time.
19) Clinical supervision shall not include
				any potentially problematic multiple relationships between the Supervisor and
				Supervisee. Any type of business relationship outside the parameters stated in
				this Supervision Contract is strictly prohibited between the Supervisor and
				Supervisee. Other potentially problematic relationships include, but are not
				limited to, therapeutic, familial, and financial.
20) Supervisor and Supervisee understand and
				agree that sexual and/or romantic relationships between the two parties are
				always unethical and should never occur.
21) Supervision will not be limited to case
				discussion. Supervisors will employ a variety of strategies such as
				observation, reading assignments, or co-therapy.
22) Both parties will maintain current
				knowledge of HIPAA and other pertinent legal, ethical, and regulatory
				guidelines and responsibilities.
23) In case of emergency, Supervisee will
				contact Supervisor at locations specified herein.
24) If applicable, fees for supervision shall
				be paid as designated in this contract.
25) Either party can terminate this contract
				at any time, and both Supervisor and Supervisee will notify the Board in
				writing within ten (10) days of any such termination. In such case, both
				parties are responsible for making certain the supervisee's patients receive
				appropriate referrals so that any potential negative impact to treatment is
				held to a minimum.
Supervision Contract Master's Degree
Purpose: As required under Title 17, Series 3 of the West
				  Virginia Board of Examiners of Psychologists Legislative Rules, Psychologists
				  and School Psychologists must complete a period of supervision prior to
				  licensure. This contract serves as a written record verifying the agreement
				  between the Supervisor and the Supervisee as approved by the Board of Examiners
				  of Psychologists, hereafter referred to as The Board. It is also intended to
				  clarify roles of the supervisor and supervisee.
Imperative to the purpose of supervision and this contract
				  are the following:
1) Ensuring the
				public welfare
2) Promoting
				learning and readiness for licensure
3) Monitoring and reporting the Supervisee's
				progress at regular intervals
4)
				Fulfilling all requirements of the applicable state codes and regulations in
				preparation for licensure as a Psychologist in the State of West
				Virginia.
5) Discontinuing, or
				sanctioning, Supervisors who do not adhere to the rules imposed for the above
				purposes.
Supervision Requirements:
1) During the five-year supervision period, a
				Supervisee must have at least two Supervisors. One Supervisor is designated as
				primary and the other as adjunct. They may supervise jointly or at different
				periods during the supervision period. The Board accepts supervision via a
				secure videoconference site. The Supervisee must inform the Board of the
				mechanism of supervision and if joint supervision occurs during a supervisory
				period, both Supervisors must sign the supervision log.
2) Supervisors will provide a minimum of 1
				hour of individual supervision per 20 hours of the Supervisee's clinical
				practice, with a
minimum
of 1 hour per week regardless of hours
				spent in practice. Individual supervision sessions must occur no less
				frequently than every 2 weeks.
3)
				In addition to a minimum of 6 hours per month of individual face-to-face
				supervision for full time supervisees, group supervision, and/or
				multidisciplinary supervision as delineated in the individual's supervision
				contract may constitute 2 hours per month of the total supervision
				experience.
4) Individual
				supervision is in person, face-to-face, unless express permission to do
				otherwise for a minimal portion of the supervision hours is granted by the
				Board and is documented in this contract. Video conferencing may be a Board
				approved alternative for face-to-face supervision. At least once per quarter,
				one of the required individual face-to-face sessions shall occur at the
				location(s) where the Supervisee is providing services. Furthermore,
				supervision sessions do not occur in a public setting.
5) The Supervisee may be a W-2 employee of
				the Supervisor or agency for which the Supervisee works. Only psychologists
				licensed for independent practice may provide services on a contract basis.
				Weekly individual meetings between the Supervisor and Supervisee are required
				even when they work at different sites. The Supervisor shall be available to
				the Supervisee by phone or in person during the work day.
6) The Supervisee practices under the
				Supervisor. The Supervisor maintains legal and ethical responsibility for the
				Supervisee's actions and practice. Appropriate professional liability insurance
				coverage must be in place.
7) The
				Supervisee must sign all work with the designation "Supervised
				Psychologist".
8) The Supervisor is
				available to the supervisee via phone or in person during the hours of
				supervisee practice.
9)
				Arrangements will be specified between the Supervisor and Supervisee for
				supervisory coverage during times when the Supervisor is unavailable.
10) The Supervisee must practice only within
				certain herein specified areas in which the Supervisor is deemed competent to
				supervise.
11) When the Supervisee
				plans to practice outside the Supervisor's approved scope of practice,
				competent adjunctive supervision must be arranged in advance, Board approved,
				and included in this contract or an approved addendum to this
				contract.
12) The Supervisor will
				maintain familiarity with the Supervisee's clients' presenting concerns,
				treatment plans, treatment progress, and treatment termination plan.
13) The Supervisor will intervene
				appropriately when client welfare is at risk.
14) In addition to thorough review and
				co-signing of written work (e.g. notes, reports, or other written statements or
				documents), there must be sufficient observation of the Supervisee's work,
				whether in vivo or via recorded material, to enable the Supervisor to provide
				accurate assessment of the Supervisee's performance.
15) The Supervisor will provide timely and
				constructive feedback to the Supervisee. The Supervisor subsequently reassesses
				the work of the Supervisee in a reasonable time frame to make certain that the
				Supervisee is incorporating the feedback into practice.
16) Written evaluations of Supervisee
				performance will be completed by the Supervisor and reviewed and signed by both
				parties at least quarterly during the period of supervision and submitted to
				the Board on the quarterly report. However, ongoing verbal feedback to the
				supervisee is also expected.
17)
				The Supervisor will maintain and submit to the board, if requested, a
				supervision log including but not necessarily limited to, content of
				supervision sessions, training activities, and evaluation procedures and
				results. The Supervision log, in written format approved by the Board, is to be
				co-signed by both Supervisor(s) and supervisee.
18) Supervision sessions will include
				discussion of areas of concern, conflict, and/or failure of either party to
				abide by agreements and directives delineated in this supervision contract. If
				concerns cannot be resolved within the supervision process, either or both
				parties will contact the Board for assistance.
19) Any Supervisor of record during the 12
				months prior to the Supervisee's oral examination will be available for
				telephone consultation with the Board at the time of the Supervisee's initial
				oral examination. If continuation of supervision is required, the Supervisor
				agrees to attend the Supervisee's subsequent oral examination by the
				Board.
20) Clinical supervision
				shall not include any potentially problematic multiple relationships between
				the Supervisor and Supervisees. Any type of business relationship outside the
				parameters stated in this Supervision Contract is strictly prohibited between
				the Supervisor(s) and the Supervisee. Other potentially problematic
				relationships include, but are not limited to, therapeutic, familial, and
				financial.
21) Supervisor and
				Supervisee understand and agree that sexual and/or romantic relationships
				between the two parties are always unethical and should never occur.
22) Supervision will not be limited to case
				discussion. Supervisors will employ a variety of strategies such as
				observation, reading assignments, or co-therapy.
23) Both parties will maintain current
				knowledge of HIPAA and other pertinent legal, ethical and regulatory guidelines
				and responsibilities.
24) In case
				of emergency, Supervisees will contact Supervisor at locations specified
				herein.
25) If applicable, fees for
				supervision shall be paid as designated in this contract.
26) Either party can terminate this contract
				at any time, and both Supervisor(s) and Supervisees will notify the Board in
				writing within ten (10) days of any such termination. In such case, both
				parties are responsible for making certain the Supervisee's patients receive
				appropriate referrals so that any potential negative impact to treatment is
				held to a minimum.
Supervision Contract School Psychologist
				  Degree
Purpose: As required under Title 17, Series 3 of the West
				  Virginia Board of Examiners of Psychologists Legislative Rules, Psychologists
				  and School Psychologists must complete a period of supervision prior to
				  licensure. This contract serves as a written record verifying the agreement
				  between the Supervisor and the Supervisee as approved by the Board of Examiners
				  of Psychologists, hereafter referred to as The Board. It is also intended to
				  clarify roles of the supervisor and supervisee.
Imperative to the purpose of supervision and this contract
				  are the following:
1) Ensuring the
				public welfare
2) Promoting
				learning and readiness for licensure
3) Monitoring and reporting the Supervisee's
				progress at regular intervals
4)
				Fulfilling all requirements of the applicable state codes and regulations in
				preparation for licensure as a School Psychologist in the State of West
				Virginia.
5) Discontinuing, or
				sanctioning, Supervisors who do not adhere to the rules imposed for the above
				purposes.
Supervision Requirements:
1) Supervisees requiring multiple years of
				supervision will have at a minimum two different supervisors to provide
				guidance and monitor their work. The supervision may occur concurrently or
				sequentially.
2) Supervisors will
				provide a minimum of 1 hour of individual supervision per 20 hours of the
				Supervisee's clinical practice, with a minimum of 1 hour per week regardless of
				hours spent in practice. Individual supervision sessions must occur no less
				frequently than every 2 weeks.
3)
				In addition to a minimum of 6 hours per month of individual face-to-face
				supervision for full time supervisees, group supervision, and/or
				multidisciplinary supervision as delineated in the individual's supervision
				contract may constitute 2 hours per month of the total supervision
				experience.
4) Individual
				supervision is in person, face-to-face, unless express permission to do
				otherwise for a minimal portion of the supervision hours is granted by the
				Board and is documented in this contract. Video conferencing may be a Board
				approved alternative for face-to-face supervision. At least once per quarter,
				one of the required individual face-to-face sessions shall occur at the
				location(s) where the Supervisee is providing services. Furthermore,
				supervision sessions do not occur in a public setting.
5) The Supervisee may be a W-2 employee of
				the Supervisor or agency for which the Supervisee works. Only psychologists
				licensed for independent practice may provide services on a contract
				basis.
6) The Supervisee practices
				under the Supervisor. The Supervisor maintains legal and ethical responsibility
				for the Supervisee's actions and practice. Appropriate professional liability
				insurance coverage must be in place.
7) The Supervisor will co-sign all reports if
				the Supervisee is a contractor with the school board. Supervisors do not need
				to sign Supervisees' reports if Supervisees are full-time employees of a local
				school board, yet the reports shall be logged in the Supervisor's log. If the
				Supervisee works in a private practice setting, all psychological work must be
				co-signed by the Supervisor. Regardless of employment status, all work by
				Supervisees shall be signed as "Supervised School Psychologist" and be reviewed
				by the Supervisor.
8) Arrangements
				will be specified between the Supervisor and Supervisee for supervisory
				coverage during times when the Supervisor is unavailable.
9) The Supervisee must practice only within
				certain herein specified areas in which the Supervisor is deemed competent to
				supervise. Supervision of Level 1 School Psychologists shall include all
				aspects of school psychology professional practice. These aspects include but
				are not limited to evaluations, consultations, ethics, crisis intervention,
				counseling, record keeping and professional development. Level II supervision
				should include this and other topics deemed appropriate by the
				Supervisor.
10) When the Supervisee
				plans to practice outside the Supervisor's approved scope of practice,
				competent adjunctive supervision must be arranged in advance, Board approved,
				and included in this contract or an approved addendum to this
				contract.
11) The Supervisor will
				maintain familiarity with the Supervisee's clients' presenting concerns,
				treatment plans, treatment progress, and treatment termination plan.
12) The Supervisor will intervene
				appropriately when client welfare is at risk.
13) In addition to thorough review and
				co-signing of written work (e.g. notes, reports, or other written statements or
				documents), there must be sufficient observation of the Supervisee's work,
				whether in vivo or via recorded material, to enable the Supervisor to provide
				accurate assessment of the Supervisee's performance.
14) The Supervisor will provide timely and
				constructive feedback to the Supervisee. The Supervisor subsequently reassesses
				the work of the Supervisee in a reasonable time frame to make certain that the
				Supervisee is incorporating the feedback into practice.
15) Written evaluations of Supervisee
				performance will be completed by the Supervisor and reviewed and signed by both
				parties at least quarterly during the period of supervision and submitted to
				the Board on the quarterly report. However, ongoing verbal feedback to the
				supervisee is also expected.
16)
				The Supervisor will maintain and submit to the board, if requested, a
				supervision log including but not necessarily limited to, content of
				supervision sessions, training activities, and evaluation procedures and
				results. The Supervision log, in written format approved by the Board, is to be
				co-signed by both Supervisor(s) and supervisee.
17) Supervision sessions will include
				discussion of areas of concern, conflict, and/or failure of either party to
				abide by agreements and directives delineated in this supervision contract. If
				concerns cannot be resolved within the supervision process, either or both
				parties will contact the Board for assistance.
18) Any Supervisor of record during the 12
				months prior to the Supervisee's oral examination will be available for
				telephone consultation with the Board at the time of the Supervisee's initial
				oral examination. If continuation of supervision is required, the Supervisor
				agrees to attend the Supervisee's subsequent oral examination by the
				Board.
19) Clinical supervision
				shall not include any potentially problematic multiple relationships between
				the Supervisor and Supervisees. Any type of business relationship outside the
				parameters stated in this Supervision Contract is strictly prohibited between
				the Supervisor(s) and the Supervisee. Other potentially problematic
				relationships include, but are not limited to, therapeutic, familial, and
				financial.
20) Supervisor and
				Supervisee understand and agree that sexual and/or romantic relationships
				between the two parties are always unethical and should never occur.
21) Supervision will not be limited to case
				discussion. Supervisors will employ a variety of strategies such as
				observation, reading assignments, or co-therapy.
22) Both parties will maintain current
				knowledge of HIPAA and other pertinent legal, ethical and regulatory guidelines
				and responsibilities.
23) In case
				of emergency, Supervisees will contact Supervisor at locations specified
				herein.
24) If applicable, fees for
				supervision shall be paid as designated in this contract.
25) Either party can terminate this contract
				at any time, and both Supervisor(s) and Supervisees will notify the Board in
				writing within ten (10) days of any such termination. In such case, both
				parties are responsible for making certain the Supervisee's patients receive
				appropriate referrals so that any potential negative impact to treatment is
				held to a minimum.