West Virginia Code of State Rules › Agency 157 - Highways › Title 157 - PROCEDURAL RULE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS › Series 157-12 - Employment Procedures › Section 157-12-7 - Certification of Eligibles

Current through Register Vol. XLI, No. 28, July 12, 2024
7.1.
				Certification Methods.
7.1.1. The commissioner
				shall request the appropriate preference register from the Division of
				Personnel for each vacant classified position to be filled by applicants
				outside the division. If there are no available qualified eligibles on the
				appropriate preference register, the commissioner may request a register. If
				the commissioner has established an examination procedure, the commissioner
				shall certify and submit to the organization seeking to fill a vacancy the
				names of persons meeting the minimum qualifications for the
				classification.
7.1.2. If the
				competitive list established as a result of the division's examination for a
				specific classification is exhausted, the commissioner may certify names from
				the lists that most closely meet the qualifications for the position.
7.1.3. Appointments may be made from a
				certified competitive list anytime within one year of the date of the
				certification, or such other timeframe determined by the commissioner to be
				adequate for the needs of the division.
7.1.4. If, in the exercise of its choice
				provided in this rule, the hiring organization, for good cause shown, passes
				over the name of an eligible applicant on a competitive list in connection with
				two (2) separate appointments it has made from the register competitive list,
				written request may be made to the commissioner that the name of the eligible
				be omitted from any subsequent list for the same position for a period of no
				less than one (1) year from the date of the request. If, after that one (1)
				year period, the eligible applicant is again certified for the same position,
				and passed over in connection with an appointment, the hiring organization may
				again request that the name of the eligible be omitted from any subsequent
				certification as stated in this subdivision.
7.1.5. An eligible applicant may be
				considered not available by the commissioner if he or she fails to reply to
				electronic communication [i.e., telephone or electronic mail] or a written
				inquiry by mail after five (5) business days to his or her last-known
				address.
7.1.6. If a specific
				position requires special qualifications that are not common to all positions
				in that class, the commissioner may limit, or require the Division of Personnel
				to limit, certification to candidates possessing those qualifications. Eligible
				applicants will be given adequate opportunity for special qualification
				consideration. The specific criteria for the restriction of certification shall
				be based on the duties of the position as verified by job analysis or by an
				official position description and written justification.
7.1.7. The commissioner may limit
				certification to candidates available to work at the location of the job. The
				commissioner may further limit certification geographically when the duties of
				the position require rapid response to unscheduled emergencies during off duty
				hours. The commissioner shall establish the boundaries of the acceptable
				geographic areas based on the specific location and demands of the job. The
				commissioner shall consider candidates living outside the boundary if they are
				willing to relocate to the area.
7.1.8. Except for preference certifications
				made by the Division of Personnel, the commissioner may determine, for certain
				unskilled or semiskilled job classes for which no previous education, training,
				or experience is required, that eligibles may be selected for certification by
				lot. In those cases, all eligibles shall have equal opportunity for
				certification. No rank order shall be established for the competitive list.
				Selection for certification by lot will be determined as vacancy requests are
				received. Once the certification has been made for a particular vacancy, a new
				certification shall not be issued for the same class and location for sixty
				(60) days.