West Virginia Code of State Rules › Agency 159 - Building Commission › Title 159 - PROCEDURAL RULES STATE BUILDING COMMISSION › Series 159-01 - Procedural Rules For Meetings › Section 159-1-4 - Officers

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Executive Officers. The executive
				officers of the Commission shall be the Chair­man and Executive
				Director.
4.2. Chairman. The
				Chairman shall preside at all meetings of the Commission and perform such other
				duties as prescribed by the Commission.
4.3. Executive Director. The Secretary of the
				Department of Administration shall serve as the Executive Director of the
				Commission. The Executive Director shall be the chief administrative officer,
				shall sign all contracts and other docu­ments of the
				Commission.
The Executive Director shall also be the chief fiscal officer
				  of the Commission, and shall be the custodian of all funds and
				  securi­ties of the Commission, shall keep full and accurate records and
				  accounts of all receipts, disbursements, credits, assets, liabilities and
				  general financial transactions of the Commis­sion, shall endorse for
				  collection or deposit to the credit of the Commission all bills, notes, checks
				  and other negotiable instruments of the Commission and deposit same in such
				  accounts in such depositories and safe deposits as may be designated by the
				  Commission, shall dis­burse the funds of the Commission as may be
				  ordered by the general or specific instructions of the Commission, shall report
				  all receipts and expenditures to the Commission at such times as the Commission
				  may require, shall annually prepare and submit to the Commission at the close
				  of each fiscal year a full and complete report or statement of all moneys
				  received and expended and of the existing condition of the funds and assets of
				  the Commission for such year. On or before the fifteenth day of each month, the
				  Executive Director shall prepare and submit to the President and Minority
				  Leader of the Senate and the Speaker and Minority Leader of the House of
				  Delegates a report covering the activities of the Commis­sion for the
				  preceding calendar month.
The books, accounts and records
				  main­tained by the Executive Director shall be subject to inspection by
				  the Commission at any time and to audit by an independent certified public
				  accountant or accountants.
The Executive Director shall have such
				  further duties and authority as the Commission shall prescribe and shall give
				  any bond re­quired by law.
4.4. Secretary. The Secretary of State shall
				serve as Secretary of the Commission. The Secretary shall keep the minutes of
				all meetings of the Commission; oversee the accuracy of written records of the
				Commis­sion; provide copies of approved minutes to the members of the
				Commission and the Exec­utive Director; give notice of meetings of the
				Commission; certify, when necessary, the records, proceedings, documents and
				resolu­tions of the Commission; and shall perform such other duties as
				shall be prescribed by the Commission. The Recorder shall give any bond
				required by law.