Wyoming Administrative Code › Agency 044 - Insurance Dept › Sub-Agency 0002 - General Agency, Board or Commission Rules › Chapter 25 - INFORMATION PRACTICES › Section 25-5 - Procedure for Access

Current through July 13, 2024
The Department will respond to requests for access to records
				  within ten days of receipt of such request. The initial response will specify
				  whether access will be granted, and state whether the record is available
				  through routine search or whether a significant amount of time will be required
				  to search and/ or delete from the record data or information not available for
				  public disclosure. If the records requested are not in control of the
				  Department, or if they are in storage, the requesting party shall be so
				  notified.
(a) In any situation where a
				record within the Department's control is available for public disclosure, but
				a portion of the data or information contained in the record is not available
				for such disclosure (e.g., it contains a trade secret or confidential
				information), the portion that is not available for disclosure will be deleted
				before the document is disclosed to the public.
(b) The Insurance Department will make every
				reasonable effort to comply fully with all requests for disclosure for records.
				Nonspecific requests or requests for a large number of documents that require
				the deployment of a substantial amount of Department man-hours to search and
				compile will be processed taking into account the man-hours required, the tasks
				from which these resources must be diverted, and the impact that this diversion
				will have upon the Department's statutory activities. If the request is so
				nonspecific or for such a large number of documents that a response will divert
				Department personnel from their other duties for a substantial period of time,
				the Department may inquire whether a more specific or less burdensome request
				can be made.
(c) The Department in
				its initial response will estimate the cost of providing the record in a form
				disclosable to the requesting party. If the estimation entails significant cost
				to the requesting party the Department will inquire whether the requesting
				party wishes the Department to conduct the search and associated activities
				necessary to make the records available for public disclosure. Costs incurred
				by the Department in providing records in disclosable form will be assessed to
				the requesting party and shall include:
(i)
				Routine search for records and deletion of nondisclosable data and information:
				$6 per hour. Where time is required to be spent by higher salaried
				professional, managerial, or program personnel in searching for or producing
				requested documents or in deleting nondisclosable data and information, special
				rates approximating the cost to the agency of such services will be determined
				and charged. (In determining these rates, the man-hours spent by such personnel
				will be taken into account.)
(ii)
				Reproduction, duplication, or copying of records: 50 cents per page.
(iii) Reproduction, duplication, or copying
				of microfilm: $ 1 per microfilm frame and $1 per microfiche.
(iv) Certification or authentication of
				records: $5 per certification.
(v)
				Forwarding material to destination: Postage, insurance, and other related costs
				will be charged on an actual cost basis.
(vi) If fees other than those stated above
				are specifically provided by law, those other fees shall apply.