Washington Administrative Code › Title 388 - Social and Health Services, Department of › VOCATIONAL REHABILITATION › Chapter 388-891A - Vocational rehabilitation services for individuals with disabilities › PROTECTION AND USE OF CONFIDENTIAL INFORMATION › Section 388-891A-0100 - What personal information about me does DVR keep on file?

Current through Register Vol. 24-14, July 15, 2024
DVR keeps information regarding your eligibility and the
					 services that you have received as required by federal and state laws and
					 regulations. The kind of information that DVR keeps on file depends on your
					 case status as follows:
(1) For an
				  applicant or individual who has been determined eligible for services, the
				  record of services that you have received from DVR is called the case service
				  record. The case service record includes a narrative as well as information
				  including, but not limited to:
(a) The DVR
				  application form or written request for VR services;
(b) Documentation explaining the need for the
				  trial work experience(s), if conducted, and the written plan for conducting the
				  trial work experience(s), and documentation of progress reviews;
(c) Documentation and records that support
				  the determination of eligibility or ineligibility;
(d) Documentation supporting the severity of
				  disability and priority of service category determination;
(e) Financial statement and supporting
				  documentation as required;
(f) Plan
				  for employment, amendments to the plan, if amended, and information supporting
				  the decisions documented on the plan;
(g) Documentation describing how you used
				  informed choice to make decisions throughout the process, including assessment
				  services, selection of an employment outcome, VR services, service provider,
				  type of setting, and how to get VR services;
(h) If VR services are provided in a setting
				  that is not integrated, documentation of the reason(s) for using a
				  nonin-tegrated setting;
(i) If you
				  achieve a competitive integrated employment outcome, documentation to show:
(i) Your wages and benefits, including wages
				  and benefits earned up to one year after closure;
(ii) That the job you have is:
(A) Described in your plan for
				  employment;
(B) Consistent with
				  your unique strengths, resources, priorities, concerns, abilities,
				  capabilities, interests, and informed choice; and
(C) Paid at a competitive rate in an
				  integrated setting;
(iii)
				  That the services provided to you in your plan for employment helped you
				  achieve the employment outcome identified on your individual plan for
				  employment;
(iv) That you have been
				  employed for at least ninety days and that you no longer need vocational
				  rehabilitation services;
(v) That
				  you and your DVR counselor agree that your employment is satisfactory and that
				  you are performing well; and
(vi)
				  That you have been informed, through appropriate modes of communication about
				  the availability of post-employment services;
(j) If DVR refers you to another state or
				  federal program for services to prepare for, secure, maintain, advance in, or
				  regain employment, documentation of the referral, the reason(s) for the
				  referral, and the name of the program(s) to which you are referred;
(k) Documentation of case closure, including:
(i) Reasons for closing the case service
				  record;
(ii) How you were involved
				  in the decision to close the case; and
(iii) A copy of the closure letter that
				  explains the reason(s) for case closure and your rights if you disagree with
				  the decision;
(l)
				  Documentation of the results of mediation or fair hearings, if held;
(m) Documentation of semi-annual and annual
				  reviews after your case service record is closed as outlined in WAC
				  388-891A-1330 if:
(i) You choose extended
				  employment in a nonintegrated setting;
(ii) You achieve a supported employment
				  outcome in an integrated setting for which you are paid in accordance with
				  section 14(c) of the Fair Labor Standards Act; or
(iii) DVR determines you are ineligible
				  because you are too severely disabled to benefit from VR services;
				  and
(n) Other
				  documentation that relates to your participation in VR services, including your
				  progress throughout the VR process.