Washington Administrative Code › Title 1 - Code Reviser, Office of the › Chapter 1-06 - Public records › Section 1-06-090 - Copying of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Copying facilities available.
Subject to payment of copying and
			 other charges, facilities will be made available to requestors for the copying
			 of public records as set forth under WAC 1-06-086, except when and to the
			 extent that this would unreasonably disrupt the operations of the agency.
(2)
Copying costs.
In
			 accordance with
			 RCW
			   42.56.070(7) and
			 42.56.120, the agency may charge
			 fees for providing copies of public records. The agency has determined that
			 calculating the actual costs for providing copies would be unduly burdensome.
			 This determination is based on the large number of factors involved in
			 calculating the actual cost and the frequency with which these factors change.
			 The agency does not currently have accurate data regarding these factors, nor
			 does it have the resources or appropriated funds to conduct an actual cost
			 study. The agency cannot divert resources away from other critical agency
			 programs in order to perform such a cost study. Additionally, such a study
			 would likely need to be repeated on a regular basis. Therefore, the agency
			 adopts the schedule of fees provided in
			 RCW
			   42.56.120(2).
(3)
Other costs.
The agency may
			 charge for nonpaper media (for example, without limitation, compact disks
			 (CDs), digital versatile disks (DVDs), audiotape, or videotape) used to provide
			 copies, packaging, postage, or other charges as allowed by law. Such charges
			 will not exceed the amount necessary to reimburse the agency for actual
			 costs.
(4)
Deposits.
The agency may require a ten percent deposit on copying or other charges. Any
			 required deposit must be paid before the request is processed.
(5)
Prepayment.
The agency will
			 not release any requested copies of public records unless and until the
			 requestor has paid all copying and other charges. If payment is not received by
			 the agency within fifteen business days of issuance of the agency's notice of
			 availability, the agency may consider the request closed, and any records or
			 copies responsive to such request are subject to disposition as provided under
			 WAC 1-06-095.
(6)
Waiver.
The agency, in its sole discretion, may waive any fee
			 assessed for providing copies of public records whenever the agency determines
			 that collection of the fee would be contrary to the agency's mission or would
			 not be in the public interest.
(7)
Customized publications.
The agency maintains a separate fee
			 schedule for use with requests that seek creation of a customized publication
			 or compilation. Because these requests seek creation of a new record, they are
			 outside the scope of this chapter and chapter 42.56 RCW.
Statutory Authority:
				  RCW
				    42.56.040 and
				  42.56.120. 06-17-010, §
										1-06-090, filed 8/4/06, effective
				  9/4/06. Statutory Authority: RCW   42.17.250 and 42.17.300. 78-08-010 (Order 19),
				  §
										1-06-090, filed 7/11/78; Order 8,
				  §
										1-06-090, filed 9/25/74, effective
				  10/25/74.