Washington Administrative Code › Title 132V - Tacoma Community College › Chapter 132V-15 - Confidentiality of student records › Section 132V-15-020 - Definitions

Current through Register Vol. 24-14, July 15, 2024
(1) Act: The Family
			 Educational Rights and Privacy Act of 1974 (Buckley Amendment), as
			 amended.
(2) College: Tacoma
			 Community College, District 22, and its personnel and facilities.
(3) College official: A college employee
			 acting in the student's educational interest within the limitations of his/her
			 need to know. May include faculty, administrators, clerical and professional
			 employees and other persons who manage student records information.
(4) Directory information: Information
			 authorized for external release by the college without the student's written
			 consent shall include student name, degrees and awards received. The college
			 may also confirm dates of attendance, date of birth, major field of study,
			 participation in officially recognized sports and activities and the most
			 recent previous educational institution attended.
(5) Disclosure: Permitting access to or the
			 release, transfer or other communication of a student's educational records or
			 other personally identifiable information orally, in writing, by electronic
			 means or any other means to any party.
(6) Educational records:
(a) Are those documents, materials, files,
			 transcripts or other such information directly related to a student and
			 maintained by the college. May be referred to as "records" in this
			 chapter.
(b) The term "educational
			 records" does not include the following:
(i)
			 Records of instructional, supervisory, or administrative personnel and
			 educational personnel ancillary thereto which are in the sole possession of the
			 maker thereof and which are not accessible or revealed to any other person
			 except a substitute;
(ii) Records
			 and documents of the security department which are kept apart from records
			 described in (a) of this subsection, are maintained solely for law enforcement
			 purposes, and are not made available to persons other than law enforcement
			 officials of the same jurisdiction;
(iii) Records made and maintained by the
			 college in the normal course of business which relate exclusively to a person's
			 capacity as an employee and are not available for any other purpose; however,
			 employee records relating to an individual in attendance at the college who is
			 employed as a result of his or her status as a student would be considered
			 educational records; or
(iv)
			 Records concerning a student which are created or maintained by a physician,
			 psychiatrist, psychologist, or other recognized professional or
			 paraprofessional acting in his or her professional or paraprofessional
			 capacity, or assisting in that capacity, and which are created, maintained, or
			 used only in connection with the provision of treatment to the student and are
			 not available to anyone other than persons providing such treatment, except
			 that such records may be personally reviewed by a physician, or other
			 appropriate professional of the student's choice; or
(v) Records created after a student is no
			 longer a student, such as alumni records and the college foundation giving
			 records.