West Virginia Code of State Rules › Agency 95 - Jails And Prisons Standards Commission › Title 95 - LEGISLATIVE RULE JAIL AND CORRECTIONAL FACILITY STANDARDS COMMISSION › Series 95-03 - Minimum Standards For Construction, Operation And Management Of Holding Facilities › Section 95-3-4 - Personnel

Current through Register Vol. XLI, No. 28, July 12, 2024
4.1. Selection, Retention, and Promotion. The
				selection, retention, and promotion of all personnel shall be on the basis of
				merit and specified qualifications.
4.2. Criminal Record Check. In accordance
				with state and federal statutes, a criminal record check and complete
				background investigation shall be conducted on all new employees to ascertain
				whether there are criminal convictions or other information which has a
				specific relationship to job performance.
4.3. Physicial Examination. A physical
				examination of all employees by a physician at the time of employment shall be
				required. Provision shall exist for re-examination when indicated.
4.4. Probationary Employees. There shall be a
				procedure governing probationary employment. New or promoted employees are
				appointed initially for a probationary term of one year. After successful
				completion of the initial probationary period, employees shall be granted
				permanent status.
4.5. Conflict of
				Interest. Employees shall be prohibited from using their official position to
				secure privileges for themselves or others and from engaging in activities that
				constitute a conflict of interest.
4.6. Disciplinary Actions. Employees on
				permanent status shall be terminated or demoted only for just cause and after
				grievance and appeals procedures, if requested, have been exhausted.
4.7. Annual Evaluation. A written performance
				evaluation of all employees, based on defined criteria related to job
				performance shall be provided at least annually. The evaluation shall bear a
				direct relationship to the skills, knowledge areas, aptitudes and personal
				characteristics defined in the job description. Employees shall review and
				discuss the performance evaluation with the person who completes it. If
				employees disagree with the evaluation, they shall have the opportunity to
				express their opinions in writing; their statements shall be included in their
				personnel files.
4.8. First Aid
				Training. There shall be at least one employee certified in first aid and CPR
				available at all times on each shift.
4.9. Personnel Records. The facility
				administrator or parent agency shall maintain a current, accurate and
				confidential personnel record for each employee.
4.10. Record Confidentiality. Written policy
				and procedure shall provide for the confidentiality of the personnel record and
				restrict its availability to the employee who is the subject of the record, to
				administrators and supervisors directly responsible for the employee, and to
				other personnel who need the information for the performance of their
				duties.
4.11. Record Correction.
				Provision shall be available for employees to challenge all information in
				their personnel file and establish a process for correction or removal of
				inaccuracies.