reglab/statecodes huggingface dataset:
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-060 - Renewal policy statement

Current through Register Vol. 24-14, July 15, 2024
The renewal process begins at the end of the school year preceding a charter school's final year of operation under an existing charter school contract. This is a rigorous process designed to enable the commission to make an informed decision about whether or not a charter school should be allowed to continue to operate for an additional contract term.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-070 - Renewal process

Current through Register Vol. 24-14, July 15, 2024
(1) No later than
			 six months before the expiration of the charter school contract, the commission
			 will issue a written performance report addressing the information outlined in
			 WAC 108-40-080. The performance report will be sent to the school and posted on
			 the commission's website.
(2) The
			 school may submit a response to the performance report that corrects or
			 clarifies information contained in the report. If the school is subject to the
			 ineligibility presumptions enumerated in WAC 108-40-090, then the school must
			 rebut those presumptions by demonstrating exceptional circumstances that
			 justify renewal in the response to the performance report. If the school
			 submits a response, it must be received by the commission within thirty days of
			 issuance of the performance report.
(3) In conjunction with the performance
			 report, the commission will issue renewal application guidance. The renewal
			 application guidance will, at a minimum, provide the charter school with an
			 opportunity to:
(a) Present additional
			 evidence, beyond the data contained in the performance report, supporting its
			 case for charter contract renewal;
(b) Describe improvements undertaken or
			 planned for the school; and
(c)
			 Detail the school's plans for the next charter contract term. The renewal
			 application guidance will also contain the criteria that will guide the
			 commission's renewal decisions.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-080 - Performance report

Current through Register Vol. 24-14, July 15, 2024
(1) The performance report will summarize the school's performance record and provide notice of any weaknesses or concerns perceived by the commission that may jeopardize the school's renewal if not timely rectified.
(2) The commission's school performance report will include, but is not limited to, the following information:
(a) Academic information such as student achievement data, comparative performance, student progress, postsec-ondary readiness, state and federal accountability, and mission specific accountability;
(b) Financial information such as near term indicators, sustainability indicators, and audit and accounting indicators; and
(c) Organizational information such as education program, charter school law compliance, safety and welfare compliance, board performance and stewardship, student involvement and retention, and mission specific accountability.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-090 - Renewal decision and presumptions

Current through Register Vol. 24-14, July 15, 2024
(1) In making
			 charter contract renewal decisions, the commission will:
(a) Ground its decisions in evidence of the
			 school's performance over the term of the charter contract in accordance with
			 the performance framework set forth in the charter contract;
(b) Ensure that data used in making renewal
			 decisions are available to the school and the public; and
(c) Provide a public report summarizing the
			 evidence that forms the basis for its decision. Specific criteria guiding the
			 commission's renewal decisions will be set out in the commission's renewal
			 application guidance.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-100 - Procedures associated with possible nonrenewal decision

Current through Register Vol. 24-14, July 15, 2024
(1) If a school is notified that it is
					considered ineligible for renewal, or that nonrenewal is recommended, within
					twenty days of that notice, the school may request an opportunity to respond
					and present evidence challenging the determination of ineligibility or
					recommendation for nonrenewal. This request must be sent to the commission's
					executive director or designee. Failure to make this request within twenty days
					acts as a waiver rendering the ineligibility determination or nonrenewal
					recommendation final.
(2) If a
					school requests an opportunity to respond, the commission will designate an
					individual, or individuals, to preside over a recorded public proceeding at
					which the school may:
(a) Submit a written
					response explaining why it believes that its charter contract should be
					renewed;
(b) Submit documents and
					give testimony supporting the renewal of the charter contract;
(c) Call witnesses on its behalf;
					and
(d) Be represented by
					counsel.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-110 - Revocation of charter school contract

Current through Register Vol. 24-14, July 15, 2024
(1)
					The commission may revoke a school's charter contract at any time that it
					determines that the school failed to comply with the Charter Schools Act or:
(a) Committed a material and substantial
					violation of any of the terms, conditions, standards, or procedures required
					under this chapter or the charter contract;
(b) Failed to meet or make sufficient
					progress toward the performance expectations set forth in the charter
					contract;
(c) Failed to meet
					generally accepted standards of fiscal management; or
(d) Substantially violated any material
					provision of law from which the charter school is not exempt.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-120 - Termination protocol statement

Current through Register Vol. 24-14, July 15, 2024
The following roles and procedures govern the closure of a school upon nonrenewal, revocation, or other termination of the charter school contract. All time frames are triggered by a final decision to nonrenew, revoke, or terminate a charter school contract.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-130 - Termination protocol responsibilities of the charter school board

Current through Register Vol. 24-14, July 15, 2024
The charter school board shall be responsible for the obligations associated with this termination protocol. These obligations are personal and extend beyond the term of the contract.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-140 - Termination protocol responsibilities of the commission's staff

Current through Register Vol. 24-14, July 15, 2024
(1) Within forty-eight hours of a decision to nonrenew, revoke, or terminate a charter school contract, the commission's staff will establish a transition team.
(2) Within twenty-four hours of a decision to nonrenew, revoke, or terminate a charter school contract, the commission staff will notify the Washington state board of education and the office of superintendent of public instruction.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-150 - Termination protocol responsibilities of the transition team

Current through Register Vol. 24-14, July 15, 2024
(1) The transition team may include:
(a) Commission staff;
(b) Charter school board chair or designee;
(c) Lead administrator from the charter school;
(d) Lead finance person from the charter school;
(e) Lead person from the charter school faculty; and
(f) Lead person from the charter school parent organization.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-160 - Termination protocol responsibilities of the charter school lead administrator

Current through Register Vol. 24-14, July 15, 2024
(1) The school's lead administrator will maintain corporate records and IRS 501 (C)(3) status. Corporate records include, but are not limited to records relating to the school:
(a) Loans, bonds, mortgages, and other financing;
(b) Contracts;
(c) Leases;
(d) Assets and asset distribution;
(e) Grants;
(f) Governance;
(g) Accounting and tax records;
(h) Personnel;
(i) Employee benefit programs and benefits;
(j) Insurance; and
(k) Any other items listed in the closure plan.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-170 - Termination protocol responsibilities of the charter school lead administrator and the charter school commission staff

Current through Register Vol. 24-14, July 15, 2024
(1) Within five business days of a decision to nonrenew, revoke, or terminate a charter school contract commission staff and lead administrator from charter school will review the school's budget. The purpose of the review is to:
(a) Ensure that funds are sufficient to operate the school through the end of the school year, if applicable;
(b) Emphasize the legal requirement to limit expenditures to only those in the approved budget, while delaying approved expenditures that might no longer be necessary until a revised budget is approved;
(c) Make revisions that take into account closure and associated expenses while prioritizing continuity of instruction; and
(d) Identify acceptable use of reserve funds.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-180 - Termination protocol responsibilities of the charter school financial lead

Current through Register Vol. 24-14, July 15, 2024
(1) Within five business days of the last day of classes, the charter school's financial lead will file Federal Form 269 and 269a if the school has been receiving funds directly from the United States Department of Education.
(2) Within one hundred twenty days after the last day of classes, the charter school's financial lead will establish a date for audit to perform final close out audit. Lead must provide commission with findings of audit within forty-eight hours of receipt of findings.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-190 - Termination protocol final closure meeting

Current through Register Vol. 24-14, July 15, 2024
(1) Within five days of receiving the finalized audit report, commission staff will establish a date for a final report meeting between commission staff, charter school board, lead administrator, and financial lead. This meeting is established to:
(a) Ensure termination protocols have been followed;
(b) Ensure all necessary deliverables are accounted for;
(c) Review findings of final close out audit; and
(d) Ensure indemnification of the commission and its employees by the charter school board, lead administrator, and financial lead.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-40 - Charter school oversight and corrective action policy, renewal and nonrenewal policy, revocation policy, and termination protocol › Section 108-40-200 - Voluntary school closure

Current through Register Vol. 24-14, July 15, 2024
Nothing in these provisions preclude a school board from
				volunteering to close the school and enter into a termination agreement. The
				termination agreement sets out the tasks and responsibilities associated with
				the closure of the school.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-010 - Authority and purpose

Current through Register Vol. 24-14, July 15, 2024
These rules are established pursuant to chapter 42.56 RCW for the purposes of protecting public records and making them readily accessible to the public. In carrying out its responsibilities under the Public Records Act (act), the charter school commission (commission) will be guided by the provisions of the act describing its purposes and interpretation.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-020 - Agency description-Contact information-Public records officer

Current through Register Vol. 24-14, July 15, 2024
(1) The commission authorizes high-quality
					charter public schools throughout the state and ensures the highest standards
					of accountability and oversight for those schools. The commission's central
					office is located at:
Washington State Charter School Commission
1068 Washington St. S.E.
Olympia, WA 98501
(2) Any person wishing to request access to
					public records of the commission, or seeking assistance in making such a
					request should contact the public disclosure officer of the office of
					superintendent of public instruction:
Office of Superintendent of Public Instruction
Attn: Public Disclosure Officer
Old Capital Building, 600 S. Washington
P.O. Box 47200
Olympia, WA 98504-7200
Phone: 360-725-6372
Fax: 360-753-4201
publicrecordsrequest@k12.wa.us
Information is also available at the commission's web
						site.
(3) The public
					disclosure officer will oversee compliance with the act but a commission staff
					member may process the request. Therefore, these rules will refer to the public
					records officer or "designee." The public records officer or designee and the
					commission will provide the "fullest assistance" to requestors; create and
					maintain for use by the public and officials an index to public records of the
					commission; ensure that public records are protected from damage or
					disorganization; and prevent fulfilling public records requests from causing
					excessive interference with essential functions of the commission.
Reviser's note:
The typographical error in the
							above section occurred in the copy filed by the agency and appears in the
							Register pursuant to the requirements of RCW    34.08.040.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-030 - Availability of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Hours
					for inspection of records.
Public records are available for inspection
					and copying during customary business hours of the commission, customary office
					hours are from 8:00 a.m. to noon and from 1:00 p.m. to 4:30 p.m., Monday
					through Friday, excluding legal holidays. The commission is a small state
					agency with limited staffing. Consistent with other demands, the commission
					will provide fullest assistance when a request for inspection is made; to avoid
					inconvenience, a time to inspect the records should be scheduled with the
					public records officer. Records must be inspected at the commission's
					office.
(2)
Records
					index.
An index of public records is available for use by members of the
					public, including:
(a) Commission monthly
					meetings;
(b) Annual solicitation
					documents;
(c) Charter school
					application documents;
(d)
					Evaluation team recommendation reports;
(e) Resolutions by the commission which are
					filed by resolution number, by year.
The index may be accessed online at the commission's web
						site.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-040 - Processing of public records requests-General

Current through Register Vol. 24-14, July 15, 2024
(1)
Providing "fullest assistance."
The commission is charged by statute with adopting rules which provide for how it will "provide full access to public records," "protect records from damage or disorganization," "prevent excessive interference with other essential functions of the agency," provide "fullest assistance" to requestors, and provide the "most timely possible action" on public records requests. The public records officer or designee will process requests in the order allowing the most requests to be processed in the most efficient manner.
(2)
Acknowledging receipt of request.
Within five business days of receipt of the request, the public records officer will do one or more of the following:
(a) Make the records available for inspection or copying;
(b) If copies are requested and payment of a deposit for the copies, if any, is made or terms of payment are agreed upon, send the copies to the requestor;
(c) Provide a reasonable estimate of when records will be available; or
(d) If the request is unclear or does not sufficiently identify the requested records, request clarification from the requestor. Such clarification may be requested and provided by telephone. The public records officer or designee may revise the estimate of when records will be available; or
(e) Deny the request.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-060 - Exemptions

Current through Register Vol. 24-14, July 15, 2024
(1) The Public Records Act provides that a number of types of documents are exempt from public inspection and copying. In addition, documents are exempt from disclosure if any "other statute" exempts or prohibits disclosure. Requestors should be aware of the following exemptions, outside the Public Records Act, that restrict the availability of some documents held by the commission for inspection and copying:
(a) Examination test scores;
(b) Teacher, student, or public employee information that would constitute an invasion of privacy as defined in RCW   42.56.210;
(c) Preliminary drafts, notes, recommendations and intra-agency memorandums not publicly cited by the commission in connection with any commission action.
Pursuant to RCW   42.56.070, the commission reserves the right to delete identifying details when it makes available or publishes any public record when there is reason to believe that disclosure of such details would be an unreasonable invasion of personal privacy: Provided, however, in each case, the justification for the deletion shall be explained fully in writing.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-070 - Costs of providing copies of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Costs for paper copies.
There is no fee for inspecting public records. A requestor may obtain standard black and white photocopies for five cents per page and color copies for ten cents per page.
Before beginning to make the copies, the public records officer or designee may require a deposit of up to ten percent of the estimated costs of copying all the records selected by the requestor. The public records officer or designee may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment, before providing that installment. The commission will not charge sales tax when it makes copies of public records.
(2)
Costs for electronic records.
The cost of electronic copies of records shall be two dollars for information on a CD-ROM. The cost of scanning existing commission paper or other nonelectronic records is five cents per page. There will be no charge for e-mailing electronic records to a requestor, unless another cost applies such as a scanning fee.
(3)
Costs of mailing.
The commission may also charge actual costs of mailing, including the cost of the shipping container.
(4)
Payment.
Payment may be made by cash, check, or money order to the commission.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-50 - Public records › Section 108-50-080 - Review of denials of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Petition for internal administrative review of denial of access.
Any person who objects to the initial denial or partial denial of a records request may petition in writing (including e-mail) to the public records officer for a review of that decision. The petition shall include a copy of or reasonably identify the written statement by the public records officer or designee denying the request.
(2)
Consideration of petition for review.
The public records officer shall promptly provide the petition and any other relevant information to the public records officer's supervisor or other agency official designated by the agency to conduct the review. That person will immediately consider the petition and either affirm or reverse the denial within two business days following the agency's receipt of the petition, or within such other time as the commission and the requestor mutually agree to.
(3)
Applicable to state agencies only - Review by the attorney general's office.
Pursuant to RCW   42.56.530, if the commission denies a requestor access to public records because it claims the record is exempt in whole or in part from disclosure, the requestor may request the attorney general's office to review the matter. The attorney general has adopted rules on such requests in WAC 44-06-160.
(4)
Judicial review.
Any person may obtain court review of denials of public records requests pursuant to RCW   42.56.550 at the conclusion of two business days after the initial denial regardless of any internal administrative appeal.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-60 - Complaints Against Charter Schools › Section 108-60-010 - Policy statement

Current through Register Vol. 24-14, July 15, 2024
RCW    28A.710.185 authorizes the Washington state charter school
				commission to adopt rules to implement an online system for students enrolled
				in charter public schools and parents or guardians of those students to submit
				complaints about the operation and administration of charter public schools.
				RCW    28A.710.187 directs charter public schools to prominently post and maintain
				on their website the school's process and instructions for submitting
				complaints by its students and parents about the operation or administration of
				the school.
In addition to RCW    28A.710.187, charter public schools
				authorized by the commission are required to have a written complaint process
				that includes an appeal process. There are additional complaint processes
				available to students and parents including, but not limited to, those found in
				chapters 392-172A and 392-190 WAC. The commission process for receiving
				complaints supplements these processes for complaints against schools within
				the commission's authority. Schools authorized by the commission must have a
				complaint process that is accessible to the school community. Schools are
				encouraged to utilize any complaints the school receives to improve the
				school's complaint process, operations, and communications within the school
				community.
This chapter applies to charter public schools authorized by
				the Washington state charter school commission.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-60 - Complaints Against Charter Schools › Section 108-60-020 - School complaint process

Current through Register Vol. 24-14, July 15, 2024
(1) Charter
			 public schools must have a procedure to resolve complaints by students or
			 parents or guardians about the school's operation or administration of the
			 charter public school. The requirement includes, but is not limited to, the
			 requirements established under RCW    28A.710.187.
(2) Charter public schools must provide
			 students and parents or guardians, information on the school's complaint
			 process a minimum of two times each school year. If the school communicates
			 information electronically to students and parents or guardians, an electronic
			 link to the website information about the school's process and instructions for
			 submitting complaints must be included.
(3) Charter public schools must provide
			 students and parents or guardians information on the existence of and the
			 location of the school's student/family handbook a minimum of two times each
			 school year. If the student/family handbook is available electronically, the
			 school must include an electronic link to the student/family handbook, along
			 with specific instruction on where the complaint process is within the
			 student/family handbook.
(4)
			 Charter public schools must provide all enrolled students and their parents or
			 guardians the opportunity to provide anonymous feedback on the school's
			 complaint process at least once during each school year. The purpose of
			 gathering feedback is to support the school in continuous improvement of its
			 communications with families. If the opportunity provided by the school is at a
			 meeting or forum, the school must notify the commission at least two weeks
			 before the meeting or forum. If the opportunity provided by the school is
			 through written feedback, the school must promptly provide a copy of the
			 request to students/parents for written feedback to the commission. Within 30
			 days of the deadline for feedback from students/parents, the school must
			 provide a written summary to the commission of the feedback received from
			 students/parents, and a response to the feedback, including any steps the
			 school plans to take to improve the process if needed.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-60 - Complaints Against Charter Schools › Section 108-60-030 - Commission school complaint process

Current through Register Vol. 24-14, July 15, 2024
(1)
			 The complaint process in this chapter is for use by charter school students and
			 their parents or guardians in making complaints against the charter public
			 school currently attended by the student. For purposes of this complaint
			 process, a charter school student must (a) currently attend the charter public
			 school that is the subject of the complaint to the commission, (b) have
			 attended the school within the 90 days prior to filing the complaint with the
			 commission, or (c) attended the school at the time the complaint was submitted
			 to the school through the school's complaint process.
(2) Before filing a complaint with the
			 commission, the school's complaint process should be followed. A student or a
			 parent/guardian of the student should first submit any complaint about the
			 operation or administration of a public charter school to the charter public
			 school using the school's complaint process.
(3) If after completing the school's
			 complaint process (including the appeals process), the complaint remains
			 unresolved, the student or the parent/guardian may submit the complaint to the
			 commission through the commission's online complaint process on the Washington
			 state charter school commission website.
(4) Complaints must be filed with the
			 commission within 90 days of the final decision under the school's complaint
			 process.
(5) The commission will
			 acknowledge receipt of the submitted complaint by contacting the student or
			 parent/guardian within 10 business days.
(a)
			 If a complaint is filed with the commission before the completion of the
			 school's complaint process, the commission will notify the school and the
			 student/parent, and the commission will send the complaint to the school so
			 that the complaint can be addressed through the school's complaint
			 process.
(b) When a complaint is
			 sent to the school under (a) of this subsection, the school is required to
			 promptly provide written notification to the commission regarding the final
			 decision from the school's complaint process and the reason(s) for the outcome
			 of the complaint. The written notification from the school must be provided to
			 the commission within 10 business days of the school's final
			 decision.
(c) After a complaint has
			 gone through the school's complaint process, the student/parent may submit the
			 complaint through the commission's online complaint process within 90 days of
			 the final decision from the school's complaint process.
Washington Administrative Code › Title 108 - Charter School Commission › Chapter 108-60 - Complaints Against Charter Schools › Section 108-60-040 - Use of complaints

Current through Register Vol. 24-14, July 15, 2024
(1) A complaint
			 submitted through the commission's online process may lead to a more formal
			 inquiry under WAC 108-40-010 through 108-40-050 and/or 108-40-110.
(2) If a school has a pattern of well-founded
			 complaints against it, the commission may consider the pattern of well-founded
			 complaints in performance reports, the charter contract renewal process,
			 expansion, transition to kindergarten, or other similar decisions about the
			 school.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0010 - Purpose

Current through Register Vol. 24-14, July 15, 2024
The purpose of this chapter is to provide rules for the
				department to implement the Public Records Act, chapter 42.56
				RCW.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0010, filed
				  6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0010, filed
				  4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0020 - Definitions

Current through Register Vol. 24-14, July 15, 2024
The definitions set forth in chapter 42.56 RCW shall apply to
				this chapter. The following definitions also apply to this chapter.
"Authorization" means a detailed document that gives the
				department permission to use or disclose confidential information records for
				specified purposes.
"Client" means a person who receives services or benefits from
				the department.
"Department" means the department of children, youth, and
				families. Where appropriate, "department" also may refer to the officials and
				employees of the department of children, youth, and families.
"Disclosure" means inspection or copying of public records,
				unless the record is exempt from disclosure by law.
"Public records" includes any writing, as defined in
				RCW
				  42.56.010, containing information relating to
				the conduct of government or the performance of any governmental or proprietary
				function prepared, owned, used, or retained by any state or local agency
				regardless of physical form or characteristics. Almost all records held by an
				agency relate to the conduct of government; however, some do not. A purely
				personal record having no relation to the conduct of government is not a
				"public record." While the contents of the personal record might not be a
				public record, a transaction of the record itself may be.
"Public records officer" or "PRO" means the designated person
				for the department who oversees all records requests under
				RCW
				  42.56.580. This person is identified in the
				Washington state register.
"Redact" means to edit from a released record information that
				is exempt from disclosure to the public, by covering over the information with
				black ink or other method without deleting the information from the original
				record.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0020, filed
				  6/6/18, effective 7/7/18. Statutory Authority: RCW   43.215.070 and chapter
				  43.215 RCW. WSR 16-09-060, §
										170-01-0020, filed
				  4/15/16, effective 5/16/16. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0020, filed
				  4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0030 - Department locations

Current through Register Vol. 24-14, July 15, 2024
(1) The
			 administrative office of the department is located at 1500 Jefferson Street,
			 S.E., Olympia, Washington.
(2)
			 Field offices are located throughout the state and contact information can be
			 found on the department's web site,
www.dcyf.wa.gov
.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0030,
				  filed 6/6/18, effective 7/7/18. Statutory Authority: RCW   43.215.070 and chapter
				  43.215 RCW. WSR 16-09-060, §
										170-01-0030,
				  filed 4/15/16, effective 5/16/16. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0030,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0040 - Public records officer

Current through Register Vol. 24-14, July 15, 2024
The department's director will appoint a public records officer
				(PRO) whose responsibility is to serve as a "point of contact" for members of
				the public seeking public records. The department will provide the public
				records officer's name and contact information by publishing it in the state
				register. The department will also provide the public records officer's contact
				information on its web site,
www.dcyf.wa.gov
.
A request may be fulfilled by the PRO, or department staff
				designated by the PRO.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0040,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0040,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0050 - Records index

Current through Register Vol. 24-14, July 15, 2024
(1) The records
			 retention schedule established by the division of state archives of the office
			 of the secretary of state serves as an index for the identification and
			 location of the department's records including those described in
			 RCW
			   42.56.070(5).
(2) The records retention schedule indexes
			 records according to the originating program or section, and then the record
			 series title. Each title is further identified by a statement of function or
			 purpose, and the retention period. The records retention schedule is available
			 to the public for inspection and copying. The records retention schedule is
			 updated by the department as needed. With the assistance of the public records
			 officer or designee, any person can obtain access to the department's public
			 records using the records retention schedule.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0050, filed
				  6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0050, filed
				  4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0100 - Availability of public records

Current through Register Vol. 24-14, July 15, 2024
Public records are available for inspection and copying during
				the department's normal business hours, Monday through Friday, 8 a.m. to 5
				p.m., excluding legal holidays. A department staff person must be present at
				all times when a record is being inspected. Appointments are not required, but
				significantly help the department provide prompt and efficient service. Some
				department records may be stored in other locations, in computer storage
				systems, or the state records warehouse, and may take time to identify and
				gather. Other records may be exempt from disclosure. Original records cannot be
				removed from the inspection location. If required by law, department staff must
				redact information in a record before making it available for inspection.
				Department staff will make copies of records on request.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0100,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0100,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0110 - Organization of records

Current through Register Vol. 24-14, July 15, 2024
The department will maintain its records in an organized manner
				and will take reasonable actions to protect records from damage and
				disorganization. Records available on the department's web site,
www.dcyf.wa.gov
, are available to the
				public without a records request, and the department does not copy those
				records. Requestors are encouraged to view the documents available on the web
				site prior to submitting a records request.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0110,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0110,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0120 - How to make a public records request

Current through Register Vol. 24-14, July 15, 2024
(1) Public records requests should be made
			 directly to the department's public records officer.
(2) Public records requests may be made
			 verbally or in writing.
(a) Written requests
			 may be sent by email to dcyf.publicrecords@dcyf.wa.gov, by fax to 360-725-4925
			 or mail. Requests may be delivered to 1500 Jefferson Street S.E., Olympia,
			 Washington or P.O. Box 40975, Olympia, WA 98504-0975.
(b) The department's public records request
			 form is on its web site. The department recommends that requestors submit
			 requests using the department's public records request form.
(c) A written request without using the DEL
			 public records request form should contain:
(i) Name of requestor;
(ii) Address of requestor;
(iii) Other contact information, including
			 telephone number and any email address;
(iv) The date on which the request was
			 made;
(v) A sufficient description
			 of the record requested; and
(vi)
			 If the record being requested may include a list of individuals or businesses,
			 a statement that the list will not be used for commercial purposes, which is
			 prohibited by law.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0200 - How the department responds to public records requests

Current through Register Vol. 24-14, July 15, 2024
Within five business days of receiving the request, the
				department will either:
(1) Provide
			 the record;
(2) Acknowledge the
			 request and give a reasonable time estimate of how long the department will
			 take to provide records;
(3)
			 Contact the requestor to clarify the request if it isn't understood by the
			 public records officer; or
(4) Deny
			 all or part of the request in writing, with reasons for the denial. The
			 explanation will include the law that the department relied upon in its denial.
At his or her discretion, the public records officer may send
				the requested records by email, fax, postal mail, or commercial delivery. The
				records may be delivered on paper, computer or compact discs, or other
				methods.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0200,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0200,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0205 - Third-party requests for otherwise confidential records

Current through Register Vol. 24-14, July 15, 2024
(1) A third party, such as a department
			 client's attorney or lay representative, may access otherwise confidential
			 records about a department client with a valid authorization.
(2) The authorization should:
(a) Identify the client;
(b) Identify the individual(s) or
			 organization(s) authorized to receive the records;
(c) State that the department may disclose
			 the information to the requestor;
(d) Identify the record(s) that the client
			 wants the department to release;
(e) State the date the authorization expires
			 or an expiration event that relates to the client or the purpose of the use of
			 disclosure;
(f) State the reason
			 for disclosure;
(g) State the right
			 to revoke;
(h) State the potential
			 for redisclosure;
(i) As
			 appropriate, include specific language authorizing the department to release
			 any one or more of the following to the requestor: Substance use disorder
			 records, child welfare records, adoption records, records concerning
			 reproductive health and sexually transmitted diseases, and mental health
			 records; and
(j) Include a dated,
			 verified signature of the individual with legal authority to authorize the
			 release of records.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0206 - Notifying third parties of a request

Current through Register Vol. 24-14, July 15, 2024
(1) If records responsive to a public records
			 request identify or pertain directly to an individual or organization other
			 than the requestor, the department may notify the named individual or
			 organization about the request.
(2)
			 The department's third-party notice may include:
(a) A copy of the original request;
(b) If appropriate, a copy of the records
			 that identify or pertain to the third party;
(c) The date the department intends to
			 release the record; and
(d) A
			 statement that the third party may prevent release of the record by agreement
			 or by bringing a lawsuit and getting an injunction against the department and
			 the requestor under
			 RCW
			   42.56.540 prior to the intended release
			 date.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0230 - Reasons for denying disclosure of all or part of a record

Current through Register Vol. 24-14, July 15, 2024
RCW
				  42.56.030 states that the Public Records Act
				"shall be liberally construed and its exemptions narrowly construed." The
				department will provide all records required by law. However, there are times
				when all or part of a record request may be denied, such as when:
(1) The record is exempt from disclosure by
			 law.
(2) The request is for lists
			 of individuals for commercial purposes, including family home
			 providers.
(3) The requestor has
			 not asked for an identifiable record. The Public Records Act requires access to
			 existing, identifiable public records in an agency's possession at the time of
			 the request.
(4) The request
			 requires the department to collect or organize data to create a public record,
			 or to give data that did not exist at the time of the public records
			 request.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0230,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0230,
				  filed 4/11/12, effective 5/12/12.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0240 - Types of records that may be exempt from disclosure

Current through Register Vol. 24-14, July 15, 2024
(1) Public records and information may be
			 exempt from disclosure or production under chapter 42.56 RCW or other state or
			 federal laws. Commonly applicable exemptions include, but are not limited to,
			 the following:
(a) Under
			 RCW
			   42.56.230(1), personal
			 information in files maintained for welfare recipients and patients or clients
			 of public institutions or public health agencies;
(b) Under
			 RCW
			   42.56.230(2), personal
			 information in files maintained for a child enrolled in licensed child
			 care;
(c) Under chapter 13.50 RCW
			 and related federal laws, information and records;
(d) Under chapter 26.33 RCW and related
			 federal laws, information and records about adoption;
(e) Under
			 RCW
			   42.56.230(3), personal
			 information in files maintained for department employees or elected officials
			 to the extent that disclosure would violate their privacy rights;
(f) Under
			 RCW
			   42.56.250, personal information in personnel
			 records, public employment related records, volunteer rosters, or included in
			 any mailing list of employees or volunteers of any public agency; and
(g) Under
			 RCW
			   42.56.640(2), names of
			 family child care providers.
Washington Administrative Code › Title 110 - Children, Youth, and Families, Department of › Chapter 110-01 - Public disclosure › Section 110-01-0250 - If the public record requested is exempt from disclosure

Current through Register Vol. 24-14, July 15, 2024
If the department determines that a record is exempt from
				disclosure, the requestor will be informed in writing of the specific exemption
				authorizing DEL to withhold the record.
Statutory Authority: RCW   43.215.070 and chapter 42.56 RCW.
				  WSR 18-13-009, §
										170-01-0250,
				  filed 6/6/18, effective 7/7/18. Statutory Authority:
				  RCW
				    42.56.040, 43.215.070, and chapter 43.215
				  RCW. WSR 12-09-035, §
										170-01-0250,
				  filed 4/11/12, effective 5/12/12.