West Virginia Code of State Rules › Agency 2 - Architects › Title 2 - PROCEDURAL RULE BOARD OF ARCHITECTS › Series 2-01 - Registration of Architects › Section 2-1-3 - General Provisions

Current through Register Vol. XLI, No. 28, July 12, 2024
3.1. Board Meetings.
				-- The Board shall hold a minimum of two (2) regular meetings annually as set
				by the Board. All regular meetings shall be held at a time and place designated
				by the Board president. Special meetings may be called by the secretary at the
				direction of the president or upon the written request of any three (3) Board
				members. All special meetings shall be held at a time and place designated by
				the board member(s) that called the meeting.
3.2. Election of officers. -- At the last
				anticipated regular or special meeting during any fiscal year, the Board shall
				elect from its members a president and a secretary, to take office at the
				beginning of the next fiscal year, and to hold office until the end of that
				fiscal year or until their successors have been duly elected.
3.3. Office of the Board. -- The office of
				the Board shall be at a place and location as designated by the
				Board.
3.4. Compensation. -- Board
				members shall be compensated as stipulated by law.
3.5. Seal. -- The Board shall adopt a seal
				for its own use, inscribed with the words "BOARD OF ARCHITECTS -- WEST
				VIRGINIA" which it shall maintain in the office of the Board. It shall be used
				on all certificates, renewal cards and other official documents. The seal shall
				be applied to all certificates of registration issued by the Board.
3.6. President. -- The president shall
				preside at all meetings and he or she shall appoint any necessary committees,
				sign all certificates of registration and renewal cards issued and sign all
				minutes after approval. The president may issue a call for special meetings
				through the secretary. In the event the president is unable to attend a regular
				or special meeting, the president shall designate a Board member to serve as
				presiding officer or in the absence of a designation by the president, a quorum
				of Board members may choose a presiding officer.
3.7. Secretary. -- The secretary shall
				conduct all duties as prescribed by law. These duties may be performed with the
				assistance of employed personnel as required.
3.8. Order of Business. -- The order of
				business shall be as stipulated in Roberts Rules of Order.
3.9. Quorum. -- Four (4) Board members
				constitute a quorum, but action shall not be considered to have been taken on
				any matter unless there are three (3) votes in accord.
3.10. Certificates of Registration. -- The
				Board shall issue certificates of registration to a qualified applicant for
				registration or reciprocal registration upon payment of the required fee
				established by Board of Architects rule, Fees for Registration of Architects,
				2CSR2. An applicant is qualified when he or she meets the qualifications set
				forth in the law W. Va. Code §
									30-12-4 and this rule.
3.11. Public Information.
3.11.1. The Board shall maintain a roster of
				registered architects, which is open to public inspection, and which shall show
				each registered architect's name, certificate of registration, and last mailing
				address provided to the Board.
3.11.2. The following documents shall not be
				treated as a public record pursuant to W. Va. Code §
										29B-1-1, et seq., or
				otherwise disclosed to an applicant or any other member of the public:
3.11.2.a. The ARE and all documents relating
				to the grading, content, administration, or security thereof;
3.11.2.b. Letters of
				recommendation;
3.11.2.c. Social
				Security numbers; and
3.11.2.d. All
				documents exempt from disclosure by the provisions of W. Va. Code
				§
											29B-1-4.