West Virginia Code of State Rules › Agency 33 - Waste Management, Division Of Water And Waste Management › Title 33 - LEGISLATIVE RULE DEPARTMENT OF ENVIRONMENTAL PROTECTION WASTE MANAGEMENT › Series 33-11 - Covered Electronic Devices Takeback Program › Section 33-11-13 - Requirements of a Grant Recipient

Current through Register Vol. XLI, No. 28, July 12, 2024
13.1. All CED recycling grants are for the
				twelve-month period beginning the first day of October and ending the last day
				of September of the following year.
13.2. Grant funds will be disbursed at the
				time a completed grant agreement and all required documents necessary to
				initiate the grant are received by the department.
13.3. The grantee shall retain and make
				available upon request by the department, for a period of five years, all
				financial records, supporting documents, statistical records, and all other
				records and data as they relate to the application, acceptance and use of the
				grant.
13.4. The grantee shall
				deposit the grant immediately upon receipt in a separate account.
13.5. If, through any cause, the grantee
				fails to fulfill in a timely and proper manner the obligations imposed in the
				grant agreement or violates any provision of this rule, the department may
				terminate the grant and the grantee shall immediately return the grant, in its
				entirety, to the department.
13.6.
				The grantee shall comply with all federal, state, and local laws, codes,
				ordinances, rules and regulations.
13.7. The grantee shall solicit sealed bids,
				by public notice as a Class II legal advertisement in compliance with the
				provisions of West Virginia Code § 59-3-2, for all purchases that have an
				estimated cost of five thousand dollars or more. Any attempt to segregate the
				purchase into sections to circumvent the bidding requirement shall be cause for
				termination of the grant.
13.8. The
				grantee shall reimburse the department any amount of the grant used for
				unauthorized expenditures. Authorized expenditures are those outlined in the
				budget of the approved application and that have sufficient supporting
				documentation.
13.9. The grantee
				shall return any unexpended grant funds remaining at the end of the grant
				period to the department. If the grantee expends any grant funds after the
				grant period specified on the grant agreement, those expenditures shall be
				considered unauthorized.
13.10 The
				grantee shall submit a final report to the department within 30 days following
				the last day of the grant period. The report shall contain:
13.10.1. A complete accounting of the grant
				expended during the period;
13.10.2. Documentation supporting all grant
				expenditures, including without limitation, invoices, checks, titles and
				purchase orders;
13.10.3. All bank
				statements of the grant account;
13.10.4. All bidding information for
				expenditures costing $5,000 or greater, including copies of the legal ads, bids
				received, and authorization to purchase;
13.10.5. An evaluation of the total operating
				costs and community support for the project;
13.10.6. An evaluation of successes and
				failures encountered in implementing the original application's work
				tasks;
13.10.7. Program information
				as described in section 5.4 of this rule; and
13.10.8. An analysis of the project
				including: the estimated cost per ton to recycle that volume and the estimated
				revenue per ton of recycled material.
13.11. The department shall return an
				incomplete report to the grantee for completion. A grantee shall resubmit a
				completed report within thirty days of notification that the report is
				incomplete.