Washington Administrative Code › Title 162 - Human Rights Commission › Chapter 162-04 - General provisions › Section 162-04-033 - Availability of public records

Current through Register Vol. 24-14, July 15, 2024
(1)
Hours
		  for inspection of records.
Public records are available for inspection
		  and copying during normal business hours of the human rights commission, Monday
		  through Friday, 8:00 a.m. to 5:00 p.m., excluding legal holidays. Records must
		  be inspected at the Olympia office of the human rights commission. Many public
		  records are also available for inspection and copying on the human rights
		  commission's website at any time, at no cost.
(2)
Organization of records.
The
		  human rights commission will maintain its records in a reasonably organized
		  manner. The human rights commission will take reasonable actions to protect
		  records from damage and disorganization. A requestor shall not take human
		  rights commission records from the human rights commission. A variety of
		  records is available on the human rights commission's website at
www.hum.wa.gov
. Requestors are encouraged
		  to view the documents available on the website prior to submitting a records
		  request.
(3)
Making a request
		  for public records.
(a) Any person
		  wishing to inspect or copy public records of the human rights commission should
		  make the request in writing on the human rights commission's request form, or
		  by letter, fax, or email addressed to the public records officer designee at
		  the email address records@hum.wa.gov, or by submitting the request in person at
		  the human rights commission, 711 S. Capitol Way, Ste. 402, P.O. Box 42490,
		  Olym-pia, Washington 98504 and including the following information:
* Name of requestor;
* Address of requestor;
* Other contact information, including telephone number and any
			email address;
* Identification of the public records adequate for the public
			records officer or designee to locate the records;
* Any limitations to the records request, such as by date that
			the record was created, by respondent entity, or by statu-torily covered area
			such as employment or housing;
* The date and time of day of the request.
(b) If the requestor wishes to have copies of
		  the records made instead of simply inspecting them, they should so indicate and
		  make arrangements to pay for copies of the records or a deposit. Pursuant to
		  WAC 132-04-037 charges for copies are provided in a fee schedule available at
		  711 S. Capitol Way, Ste. 402, P.O. Box 42490, Olympia, Washington 98504, or at
www.hum.wa.gov
.
(c) A records request form is available for
		  use by requestors at the office of the public records officer designee and
		  online at
www.hum.wa.gov
.
(d) The public records officer designee may
		  accept requests for public records that contain the above information by
		  telephone or in person. If the public records officer desig-nee accepts such a
		  request, they will confirm receipt of the information and the substance of the
		  request in writing.
(e) If
		  requestors refuse to identify themselves or provide sufficient contact
		  information, the agency will respond to the extent feasible and consistent with
		  the law.