Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 80 - REGULATIONS FOR ADMINISTRATION OF THE VIRGINIA HEARING IMPAIRMENT IDENTIFICATION AND MONITORING SYSTEM › Section 12VAC5-80-90 - Scope and content of Virginia Early Hearing Detection and Intervention Program

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				mission of the Virginia EHDI program is to identify hearing loss at the
				earliest possible age and to assure that appropriate early intervention
				services are received to reduce the risk of developmental delays.
B. The scope of the Virginia EHDI program
				shall include the following:
1. Provide
				hospitals and other birthing places or centers with a secure reporting system,
				which may be electronic, that meets all applicable federal and state privacy
				laws. This electronic system may include existing demographic data captured by
				other department population-based systems and the commissioner may authorize
				hospitals required to report to view existing data to facilitate accurate
				reporting and increase the department's ability to conduct successful follow-up
				and identify infants at risk for hearing loss pursuant to §
										32.1-127.1:04
				of the Code of Virginia;
2.
				Collect, maintain and evaluate hospital newborn hearing screening data in a
				database including initial screening, risk indicators, rescreening, and
				diagnostic audiological evaluations, in a secure data management information
				system;
3. Provide follow-up of
				results of screening for cCMV and for infants whose results indicate screening
				failure, identified risk indicators, inconclusive or missing results, or other
				circumstances requiring follow up. Follow-up includes:
a. Communicating with the parent or guardian
				for those infants who failed the hearing screening, those who were not
				screened, and those who are at risk for progressive hearing loss in order to
				advise of the need for audiological services as well as to provide information
				on locating an approved center that provides diagnostic audiological services
				or a licensed audiologist;
b.
				Communicating with audiologists, hospitals, other birthing places or centers,
				primary health care providers, and others as needed to ascertain follow up
				status and receive results of audiological evaluations and intervention
				referrals, including Part C services;
c. Communicating with the parent or guardian
				for any child found to have a hearing loss in order to provide information
				about hearing loss and appropriate resources including family-to-family support
				and referral to the Part C program; and
d. Communicating to the Part C program
				regarding any child found to have hearing loss in order to facilitate early
				intervention services;
4.
				Provide training and technical assistance to hospitals and other birthing
				places or centers;
5. Develop and
				disseminate protocols for hospitals, audiologists, and primary health care
				providers;
6. Develop and
				disseminate parent education materials;
7. Maintain an approved list of audiological
				providers meeting program criteria;
8. Evaluate Virginia Hearing Impairment
				Identification and Monitoring System components, including screening, referral
				and follow-up rates, referral mechanisms and tracking indicators;
9. Communicate critical performance data to
				hospitals and other birthing places or centers on a quarterly basis;
				and
10. Collect and report data
				required annually for Title V national performance measures, CDC national EHDI
				goals, and other funding sources as needed that measure how well the system
				functions.