Virginia Administrative Code › Title 11 - GAMING › Agency 10 - VIRGINIA RACING COMMISSION › Chapter 50 - RACING OFFICIALS › Part II - Personnel › Section 11VAC10-50-30 - Racing secretary

Current through Register Vol. 40, No. 24, July 15, 2024
The licensee shall appoint a qualified person to act as
					 racing secretary for the race meeting. The racing secretary shall be
					 responsible for the conduct of the racing office and all of the licensee's
					 employees who are assigned to the racing office. The racing secretary, and his
					 assistant, if one is appointed, shall also be responsible for the programming
					 of races during the race meeting and all of the duties pertaining to the
					 programming of races. Among the duties of the racing secretary are:
1. Recruiting the highest possible quality of
				  horses for the race meeting and assigning stall space to horses. The racing
				  secretary shall submit the procedures and stall application forms to achieve a
				  quality horse population no later than 60 days before the opening of the race
				  meeting;
2. Receiving and keeping
				  safe, with the assistance of the clerk of the course, registration or
				  eligibility certificates of horses stabled within the enclosure or horses to be
				  entered into races, and returning upon request the certificates to the horse
				  owner or his representative;
3.
				  Publishing at least 30 days prior to the opening of the race meeting and at
				  intervals thereafter acceptable to the commission a condition book or sheet
				  that sets forth the conditions and eligibility for horses to be entered into
				  races for the meeting and distributing the book or sheet among owners, trainers
				  and the commission;
4. Supervising
				  the taking of entries for each day's races, verifying the eligibility, the
				  accuracy of the information submitted with the entry and the weights claimed
				  for the horses, where appropriate;
5. Coupling of entries for wagering purposes,
				  as provided for in these regulations, and assigning horses to the mutuel field
				  for wagering purposes in a manner approved by the stewards;
6. Maintaining a list of horses which were
				  entered but denied an opportunity to race because they were excluded from a
				  race programmed in the condition book or sheet either by overfilling or failure
				  to fill the race. The racing secretary shall submit to the commission for
				  approval, at least 30 days prior to the opening of the race meeting, a detailed
				  description of the manner in which preference will be allocated to those horses
				  excluded;
7. Posting a list of
				  entries or an overnight sheet in a conspicuous location in the racing
				  secretary's office, upon the closing of entries each day, and making available
				  copies of the list of entries or overnight sheet to other racing officials,
				  commission personnel, horsemen, members of the media and the public;
8. Maintaining, with the assistance of the
				  clerk of the course, a permanent record of all stakes, entrance moneys and
				  arrears paid or due, and depositing the moneys in an escrow account as provided
				  in 11VAC10-20;
9. Publishing, with
				  the assistance of the program director, a daily racing program accurately
				  containing all of the information that is deemed appropriate to the type of
				  racing being offered and any other information the commission may deem
				  appropriate;
10. Assigning weights
				  to be carried by each horse in a handicap race, and when weights are not
				  specified by the conditions of the race, the scale of weights of either The
				  Jockey Club or the National Steeplechase Association shall apply, as they are
				  appropriate;
11. Keeping, with the
				  assistance of the clerk of the course, permanent records of the results of each
				  race of the meeting, and updating the registration or eligibility certificate
				  with information deemed appropriate by the commission or the appropriate breed
				  registry;
12. Informing the
				  horsemen's bookkeeper of the results of each race as well as the amounts of
				  purse moneys due and the parties to whom the purse moneys are due and, in
				  general, supervising the account;
13. Posting a list in a conspicuous place in
				  the racing secretary's office of those horses that have been nerved and those
				  horses that have been gelded or spayed;
14. Maintaining, with the assistance of the
				  stall superintendent, a list of the horses stabled within the enclosure, and
				  maintaining a record of arrival and departure of all horses stabled within the
				  enclosure;
15. Supervising the
				  claims clerk in determining the eligibility of owners to claim other horses at
				  the race meeting and whether sufficient funds exist in the horsemen's account
				  or proper funding is available to make a valid claim; and
16. Withdrawing, cancelling or changing any
				  race which has not closed. In the event the cancelled race is a stakes race,
				  all subscriptions and fees paid in connection with the race shall be
				  refunded.
Statutory Authority
§ 59.1-369 of the Code of Virginia.