Virginia Administrative Code › Title 24 - TRANSPORTATION AND MOTOR VEHICLES › Agency 30 - DEPARTMENT OF TRANSPORTATION › Chapter 41 - RULES AND REGULATIONS GOVERNING RELOCATION ASSISTANCE › Part VI - Moving Costs - Businesses, Farms and Nonprofit Organizations › Section 24VAC30-41-250 - Actual reasonable moving costs

Current through Register Vol. 40, No. 24, July 15, 2024
A. Eligible and ineligible moving costs. The
				  following items are eligible for reimbursement as moving costs if they are
				  reasonable and are actually incurred during the moving process:
1. Transportation costs for moving the
				  personal property. The transportation charges will normally be reimbursed for
				  up to the first 50 miles of travel. When the move exceeds 50 miles, all
				  estimates should be prepared based upon a move of 50 miles. Similarly, the
				  mover's bill must be detailed to show transportation costs for the first 50
				  miles as well as the cost for the remainder of the distance. When VDOT
				  determines that the business cannot be relocated within a 50-mile limit,
				  reimbursement will be allowed to the nearest adequate and available
				  site.
2. Packing, crating,
				  unpacking and uncrating the personal property.
3. Disconnecting, dismantling, removing,
				  reassembling and reinstalling relocated machinery, equipment and other personal
				  property. This includes connections to utilities available nearby. It also
				  includes modification of the personal property necessary to adapt it to the
				  replacement structure, the replacement site or the utilities at the replacement
				  site and modifications necessary to adapt the utilities at the replacement site
				  to the personal property. (Expenses for providing utilities from the right of
				  way to the building or improvement are excluded.)
4. Storage costs not to exceed 12 months,
				  including moving in and out of storage. Storage costs for a longer period may
				  be approved if the district manager determines that a longer period is
				  necessary. Costs for storage of personal property on a site owned, leased or
				  controlled by the displaced person are not eligible.
5. Insurance for replacement value due to the
				  loss, theft or damage to the personal property in connection with the move and
				  necessary storage. Where insurance is not reasonably available, the replacement
				  value of property lost, stolen or damaged in the process of moving may be paid,
				  unless the loss results from fault or negligence of the displaced person, their
				  agent, or employee.
6. Any license,
				  permit or certification required at the replacement location. The payment may
				  be based on the remaining useful life of the existing permit, license or
				  certification.
7. Professional
				  services necessary for planning the move, moving and installing personal
				  property at the replacement location. This can include the displacee's time,
				  provided the claim is well documented.
8. The relettering of signs and the cost of
				  replacing stationery on hand at the time of the move that are made obsolete by
				  the acquisition.
9. Providing
				  utilities from right-of-way to improvements on the replacement site.
10. Professional services performed prior to
				  the purchase or lease of a replacement site to determine its suitability for
				  the displaced person's business operation including but not limited to, soil
				  testing, feasibility and marketing studies (excluding any fees or commissions
				  directly related to the purchase or lease of such site). At the discretion of
				  the district office, a reasonable, preapproved hourly rate may be
				  established.
11. Impact fees or
				  one-time assessments for anticipated heavy utility usage.
12. Other moving related expenses that are
				  not listed as ineligible in subsection B of this section as determined to be
				  reasonable and necessary.