reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part III - Data Required on Vital Statistics Certificates › Section 12VAC5-550-120 - Fetal death or induced termination of pregnancy report items

Current through Register Vol. 40, No. 24, July 15, 2024
A. The Report of
				  Fetal Death Commonwealth of Virginia, and shall contain the following items for
				  spontaneous fetal deaths: place of occurrence; usual residence of patient
				  (mother); full maiden name of patient; medical record number and social
				  security number of patient; hispanic origin, if any, and race of patient; age
				  of patient; education of patient; sex of fetus; patient married to father;
				  previous deliveries to patient; single or plural delivery and order of plural
				  delivery; date of delivery; date of last normal menses and physician's estimate
				  of gestation; weight of fetus in grams; month of pregnancy care began; number
				  of prenatal visits; when fetus died; congenital malformations, if any; events
				  of labor and delivery; medical history for this pregnancy; other history for
				  this pregnancy; obstetric procedures and method of delivery; autopsy; medical
				  certification of cause of spontaneous fetal death; signature of attending
				  physician or medical examiner including title, address and date signed; method
				  of disposal of fetus; signature and address of funeral service licensee or
				  hospital representative; date received by registrar; registrar's signature;
				  registration area and report numbers.
B. The Report of Induced Termination of
				  Pregnancy, Commonwealth of Virginia, and shall contain the following items for
				  induced terminations of pregnancy: place of occurrence; usual residence of
				  patient; patient identification number; age of patient; hispanic origin, if
				  any, and race of patient; education of patient; patient married to father; date
				  of pregnancy termination; pregnancy history of patient; date of last normal
				  menses and physician's estimate of gestation; type of termination procedures;
				  pregnancy terminated because of genetic defect; signature, title, and address
				  of person completing this report; registration area and report
				  numbers.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part III - Data Required on Vital Statistics Certificates › Section 12VAC5-550-125 - Certificate of birth resulting in a stillbirth

Current through Register Vol. 40, No. 24, July 15, 2024
In accordance with § 32.1-258.1 of the Code of
					 Virginia, a certificate of birth resulting in a stillbirth shall be issued upon
					 request from the parent for a fetal death of 20 weeks or more gestation and
					 payment of the appropriate fee for a vital record. This certificate shall
					 contain the following information; name (optional), mother's maiden name,
					 father's name (if indicated), date of event, and hospital of occurrence. When
					 no report of spontaneous fetal death is available to establish the event,
					 documentation from the following sources is acceptable: physician or licensed
					 nurse midwife who provided care to the mother, documentation from the medical
					 record maintained at the hospital of occurrence, copy of the report of
					 spontaneous fetal death or documentation from funeral service director (if such
					 services were provided).
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part III - Data Required on Vital Statistics Certificates › Section 12VAC5-550-130 - Marriage return and certificate items

Current through Register Vol. 40, No. 24, July 15, 2024
The record of marriage to be used shall be the Marriage
					 Return and Certificate, Commonwealth of Virginia, and shall contain the
					 following items: city or county of the court of issuance; court clerk's number;
					 for the groom: full name, age, date and place of birth, social security number
					 or control number issued by the Department of Motor Vehicles, race, marital
					 status if previously married, number of marriage, education, usual residence,
					 the names of parents; for the bride: full name, maiden name, age, date and
					 place of birth, social security number or control number issued by the
					 Department of Motor Vehicles, race, marital status if previously married,
					 number of marriage, education, usual residence, and names of parents; signature
					 of clerk of court and date of license; date and place of marriage; whether
					 civil or religious ceremony; certification and signature of officiant
					 indicating title, address, and year and court of qualification; date received
					 by clerk of court from officiant; and state file number.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part III - Data Required on Vital Statistics Certificates › Section 12VAC5-550-140 - Report of divorce or annulment items

Current through Register Vol. 40, No. 24, July 15, 2024
The report of divorce or annulment to be used shall be the
					 Report of Divorce or Annulment, Commonwealth of Virginia, and shall contain the
					 following items: city or county of court of issuance; for the husband: full
					 name, date and place of birth, social security number or control number issued
					 by the Department of Motor Vehicles, education, number of marriage, usual
					 residence; for the wife: full maiden name, date and place of birth, social
					 security number or control number issued by the Department of Motor Vehicles,
					 education, number of the marriage, usual residence; date and place of marriage;
					 identity of plaintiff and to whom divorce granted; number and custody of
					 children under 18 in this family; date of separation; date of divorce; legal
					 grounds or cause of divorce; signature of attorney or petitioner; certification
					 and signature of clerk of court indicating type of decree; court file number;
					 date final order entered; and state file number.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IV - Preparation of Certificates › Section 12VAC5-550-150 - Requirements for completion

Current through Register Vol. 40, No. 24, July 15, 2024
All certificates and records provided for in the statutes
					 governing vital event registration shall be prepared on a typewriter with a
					 black ribbon whenever possible or shall be printed legibly in black ink or
					 written legibly in black unfading ink or entered on electronic media approved
					 by the State Registrar. All signatures required shall be entered in black ink.
					 No certificate shall be considered as complete and correct and acceptable for
					 filing that:
1. Does not supply all
				  items of information called for thereon or satisfactorily account for their
				  omission.
2. Contains alterations
				  or erasures.
3. Does not contain
				  original signatures.
4. Is marked
				  "copy" or "duplicate."
5. Is a
				  carbon copy or photocopy.
6. Is
				  prepared on an improper form.
7.
				  Contains obviously improper or inconsistent data.
8. Contains any data relative to the putative
				  father of a child born out of wedlock without his written consent or unless
				  determined by a court of competent jurisdiction as required by § 32.1-257
				  of the Code of Virginia.
9.
				  Contains an indefinite cause of death denoting only symptoms of disease or
				  conditions resulting from disease.
10. Is not prepared in conformity with these
				  regulations or instructions issued by the State Registrar.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part V - Registration Districts › Section 12VAC5-550-160 - Geographical areas

Current through Register Vol. 40, No. 24, July 15, 2024
For vital event registration purposes, the Commonwealth is
					 hereby divided into registration districts as follows: Each independent city
					 and each county shall constitute a registration district, provided that the
					 State Registrar may designate special registration districts within cities and
					 counties where necessary to facilitate registration.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part V - Registration Districts › Section 12VAC5-550-170 - Registrars' representatives

Current through Register Vol. 40, No. 24, July 15, 2024
Each registrar for an independent city or county may
					 appoint one or more representatives to act for the registrar after regular
					 office hours. Such representatives may issue out-of-state transit permits as
					 specified in Part X of this chapter.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VI - Duties of Registrars › Section 12VAC5-550-180 - Acceptance of certificates

Current through Register Vol. 40, No. 24, July 15, 2024
Each registrar shall examine certificates as they are
					 submitted for registration to determine whether they have been prepared in
					 accordance with the provisions of the statutes, regulations, and instructions.
					 If unsatisfactory, it shall be the duty of the registrar to notify the person
					 responsible for the registration of its defects and to secure a complete and
					 correct registration. Each registrar or his deputy shall note over his
					 signature the date each certificate of birth, death, or report of fetal death
					 was filed with him and shall number consecutively the certificates of birth,
					 death, and fetal death in three separate series beginning with number 1 for the
					 first certificate in each respective series in each calendar
					 year.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VI - Duties of Registrars › Section 12VAC5-550-190 - Local records

Current through Register Vol. 40, No. 24, July 15, 2024
On forms furnished by the State Registrar or on electronic
					 media approved by the State Registrar, each registrar shall record the
					 following information from the original records before forwarding such original
					 records to the State Registrar:
1. For
				  birth records: the full name of the child, sex and race of child, date of
				  birth, place of birth, names of parents, residence of parents, date filed, and
				  local certificate number.
2. For
				  death records: the full name of the decedent, race and sex of decedent, date of
				  death and place of death, date filed, and local certificate number.
3. For spontaneous fetal death records:
				  surname of family, race and sex of fetus, date and place of delivery, date
				  filed, and local report number.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VI - Duties of Registrars › Section 12VAC5-550-200 - Reporting periods

Current through Register Vol. 40, No. 24, July 15, 2024
A. Special
				  registrars shall, upon receiving all information on the properly completed
				  forms, forward them to the State Registrar on the fifth day of the month. If no
				  birth, death, or fetal death was registered in any month, that fact shall be
				  reported on the fifth day of the following month on a form provided for that
				  purpose.
B. City and county
				  registrars shall transmit weekly to the State Registrar all complete original
				  certificates filed with them or received by them from special registrars during
				  the period preceding such dates. Each shipment of certificates sent by special
				  registrars and by city and county registrars shall be accompanied by a
				  transmittal form provided for that purpose.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VI - Duties of Registrars › Section 12VAC5-550-210 - Promotion of registration

Current through Register Vol. 40, No. 24, July 15, 2024
Each registrar is to familiarize himself with the statutes,
					 regulations, and instructions so that he may promote and stimulate complete and
					 accurate registration. Lists of hospitals, physicians, medical examiners,
					 funeral service licensee, and midwives should be maintained where necessary for
					 reference purposes.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VII - Foundling Registration › Section 12VAC5-550-220 - Procedure

Current through Register Vol. 40, No. 24, July 15, 2024
Whoever assumes custody of a living infant of unknown
					 parentage shall on a blank certificate of live birth report the required facts.
					 The certificate shall be plainly marked "foundling registration" in the top
					 margin and data required will be determined by approximation. Parentage data
					 shall be left blank, and the certification of the informant shall be signed by
					 the custodian indicating title, if any. The item "Certification of the
					 attendant," shall be signed by the physician who examines the foundling child.
					 On the reverse of the form shall be listed the name and address of the persons
					 or institution with whom such child has been placed for care and the date and
					 place the child was found.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VIII - Delayed Birth Registration › Section 12VAC5-550-230 - Late registration and delayed registration defined

Current through Register Vol. 40, No. 24, July 15, 2024
A. The registration of a nonrecorded birth
				  after the statutory time prescribed for filing but within one year from the
				  date of birth shall be a "late birth registration." As such, its filing shall
				  be subject to the requirements of
				  12VAC5-550-250 but shall not be
				  considered a "delayed registration." The registration of a nonrecorded birth
				  after one year from the date of birth shall be a "delayed birth
				  registration."
B. For those births
				  occurring more than one year but less than seven years prior to the date of
				  filing, the birth registrations shall be prepared and filed on the certificate
				  of live birth form in use at the time of birth and shall be plainly marked in
				  the upper margin "delayed registration." Such certificates shall be subject to
				  the requirements of
				  12VAC5-550-250 and not subject to
				  12VAC5-550-260.
C. The registration of a nonrecorded birth
				  seven or more years after the date of birth shall be a "delayed birth
				  registration" and shall be registered by the State Registrar on special forms
				  provided for such purposes and shall be subject to the requirements of
				  12VAC5-550-260.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VIII - Delayed Birth Registration › Section 12VAC5-550-240 - Who may file a late or delayed birth certificate and conditions

Current through Register Vol. 40, No. 24, July 15, 2024
A. A person born in
				  the Commonwealth of Virginia whose birth is not recorded, or his parent or
				  guardian, legal representative, or an older person having knowledge of the
				  facts of birth, may file a certificate of birth after the time prescribed for
				  filing subject to the procedures and requirements established by these
				  regulations and instructions issued by the State Registrar.
B. No delayed Certificate of Birth shall be
				  registered for a deceased person.
C. Application for delayed certificates that
				  have not been completed within one year from the date of application may be
				  dismissed at the discretion of the State Registrar. Upon dismissal, the State
				  Registrar shall so advise the applicant and all documents submitted in support
				  of such registration shall be returned to the applicant.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VIII - Delayed Birth Registration › Section 12VAC5-550-250 - Procedures and requirements for late birth registration and delayed birth registration within seven years of date of birth

Current through Register Vol. 40, No. 24, July 15, 2024
A. Late birth registrations and delayed birth
				  registrations filed within seven years of the date of birth shall be prepared
				  and filed on the certificate of live birth form in use at the time of birth. To
				  be acceptable for filing, the certificate must be signed by the physician or
				  other person who attended the birth; or if the birth occurred in a hospital,
				  the hospital administrator, or his designated representative, may sign the
				  certificate; or if the physician or other person who attended the birth is not
				  available, and the birth did not occur in a hospital, the certificate may be
				  signed by one of the parents, provided that a notarized statement is attached
				  to the certificate outlining the reason why the certificate cannot be signed by
				  the attendant.
B. The State
				  Registrar or the city or county registrar may require the presentation of
				  additional evidence in support of the facts of birth or an explanation for the
				  delay in filing in any case where there appears to him reason to question the
				  adequacy of the registration. Home birth records shall follow procedures in
				  12VAC5-550-100 C.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VIII - Delayed Birth Registration › Section 12VAC5-550-260 - Procedure and requirements for delayed birth registration seven or more years after date of birth

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Application for a delayed birth registration after seven years have elapsed
				  since the date of birth shall be made to the State Registrar and shall be filed
				  according to instructions issued by the State Registrar.
B. If a prior birth certificate is located
				  for the registrant, a delayed birth certificate shall not be filed. The final
				  acceptance of a delayed birth certificate for filing shall remain in a pending
				  status until evidence is submitted in support thereof satisfactory to the State
				  Registrar as outlined in subsection E of this section, or until one year from
				  the date of application, in which event the application shall lapse.
C. The following facts concerning the person
				  whose birth is to be registered must be established:
1. The full name of the person at the time of
				  birth, except that the delayed certificate may reflect a name established by
				  adoption or legitimation when such evidence is submitted;
2. The date and place of birth; and
3. The names of the parents, except that if
				  the mother of the child was not married to the father of the child at the time
				  of birth, or during the 10 months preceding such birth, the name of the father
				  shall not be entered on the delayed certificate unless the child has been
				  adopted or legitimated, or parentage has been determined by a court of
				  competent jurisdiction pursuant to § 32.1-257 of the Code of Virginia, or
				  both natural parents present a sworn acknowledgement of paternity.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part VIII - Delayed Birth Registration › Section 12VAC5-550-270 - Cancellation records

Current through Register Vol. 40, No. 24, July 15, 2024
When the State Registrar shall be satisfied that a late or
					 a delayed birth certificate was obtained through fraud or misrepresentation, he
					 shall give to the person named in the certificate a notice in writing of his
					 intention to cancel said certificate. The notice shall give such person an
					 opportunity to appear to show cause why the certificate should not be
					 cancelled. The notice may be served on such person or in the case of a minor or
					 incompetent to his parent or guardian by forwarding the notice by certified
					 mail to his last known address on file in the Division of Vital Records and
					 Health Statistics. Any appeal shall be governed by the provisions of the
					 Virginia Administrative Process Act pursuant to Title 9, Chapter 1.1:1 of the
					 Code of Virginia.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-280 - Adoptions

Current through Register Vol. 40, No. 24, July 15, 2024
New birth certificates after adoption, legitimation,
					 acknowledgment of paternity, or court determination of paternity shall be
					 established under the following conditions:
1. A new certificate of birth may be prepared
				  by the State Registrar for a child born in Virginia and subsequently adopted
				  through the courts of Virginia, the several states of the United States, or in
				  a foreign country. An adoption report or certified copy of an adoption decree
				  must be in the possession of the State Registrar together with a request that a
				  new certificate be prepared.
2. A
				  certificate of birth may be prepared by the State Registrar for a child born in
				  a foreign country and subsequently adopted through a court in Virginia. An
				  adoption report must be in the possession of the State Registrar together with
				  a request that a Virginia registration of the birth be prepared. Such
				  certificates shall not confer citizenship upon the child or the adoptive
				  parents.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-290 - Legitimation

Current through Register Vol. 40, No. 24, July 15, 2024
If the biological parents of a child shall marry after the
					 birth of a child, a new certificate of birth may be prepared by the State
					 Registrar for a child born in Virginia provided that the name of another man is
					 not shown as the father on the original certificate. An affidavit of paternity,
					 executed subsequent to the birth of the child, by both biological parents and a
					 certified copy of the parents' marriage record must be in the possession of the
					 State Registrar together with a request that a new certificate be prepared. If
					 another man is so listed, a new certificate may be prepared only if a
					 determination of paternity shall be ordered by a court of competent
					 jurisdiction or pursuant to § 20-49.8 of the Code of Virginia. If the
					 mother was married at the time of the child's birth or in the 10 months next
					 preceding, the State Registrar will not accept the acknowledgment of paternity
					 form. A new certificate may be prepared only if a determination of paternity
					 shall be ordered by a court of competent jurisdiction or pursuant to §
					 20-49.8 of the Code of Virginia.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-300 - Acknowledgement of paternity

Current through Register Vol. 40, No. 24, July 15, 2024
A new certificate of birth may be prepared by the State
					 Registrar for a child born out of wedlock in this Commonwealth upon receipt of
					 a sworn acknowledgement of paternity, executed subsequent to the birth of the
					 child, signed by both parents and a written request by both parents that the
					 child's surname be changed or not be changed on the certificate to that of the
					 father. If the mother was married at time of the child's birth or in the 10
					 months next preceding or if another man is shown as the father of the child on
					 the original certificate, a new certificate may be prepared only when a
					 determination of paternity is made by a court of competent jurisdiction or
					 pursuant to § 20-49.8 of the Code of Virginia.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-310 - Court determination of paternity

Current through Register Vol. 40, No. 24, July 15, 2024
A. If no appeal has been taken from the final
				  order and the time allowed to perfect an appeal has expired, a new certificate
				  of birth may be prepared by the State Registrar for a child born in this
				  Commonwealth upon receipt of a certified copy of a court determination of
				  paternity.
B. A new certificate of
				  birth may be prepared by the State Registrar for a child born in the
				  Commonwealth upon receipt of the certified copies of a document signed by a man
				  indicating his consent to submit to scientifically reliable genetic tests,
				  including blood tests, to determine paternity and the genetic test results
				  affirming at least a 98% probability of paternity from an ABBA-approved
				  laboratory, together with a request from the biological mother, biological
				  father or person having legal custody of the child that such new certificate be
				  prepared. Changing the child's surname to the biological father's surname
				  requires the signatures of both parents or (i) the father in the case of death
				  or incapacity of the mother or (ii) the mother in the case of the death or
				  incapacity of the father.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-320 - Change of sex

Current through Register Vol. 40, No. 24, July 15, 2024
Except as provided in subdivision 3 of
					 12VAC5-550-450, upon presentation
					 of acceptable evidence (preoperative diagnosis, postoperative diagnosis and
					 description of procedure) and a notarized affidavit from the physician
					 performing the surgery, a new certificate of birth may be prepared by the State
					 Registrar for a person born in this Commonwealth whose sex has been changed by
					 surgical gender reassignment procedure. A certified copy of the court order
					 changing the name of the registrant as well as designating the sex of the
					 registrant must be in the possession of the State Registrar together with a
					 request that a new certificate be prepared.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-330 - New certificate

Current through Register Vol. 40, No. 24, July 15, 2024
The new certificate of birth prepared after adopting,
					 legitimation, court determination of paternity, or acknowledgement of paternity
					 shall be on the form in use at the time of birth; however, a same-sex adoption
					 new certificate of birth shall be on the form that shows the parents'
					 designation as "Name of Parent," and shall include the following items and such
					 other information necessary to complete the certificate:
1. The name of the child;
2. The date and place of birth as transcribed
				  from the original certificate;
3.
				  The names and personal particulars of the adoptive parents or of the natural
				  parents, whichever is appropriate;
4. The name of the attendant, printed or
				  typed;
5. The birth number assigned
				  to the original birth certificate;
6. The original filing date. The information
				  necessary to locate the existing certificate and to complete the new
				  certificate shall be submitted on forms prescribed by the State
				  Registrar.
Statutory Authority
§ 32.1-12 and Chapter 7 (§ 32.1-249 et seq.)
						of Title 32.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part IX - New Birth Certificates after Adoption, Legitimation, Acknowledgement of Paternity, or Court Determination of Paternity › Section 12VAC5-550-340 - Sealed files

Current through Register Vol. 40, No. 24, July 15, 2024
After preparation of the new certificate, the existing
					 certificate and the evidence upon which the new certificate was based are to be
					 placed in a special file. Such file shall not be subject to inspection except
					 upon order of a circuit court of this Commonwealth or by the State Registrar
					 for purposes of properly administering the system of vital records and health
					 statistics.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-350 - A proper and complete medical certification of cause of death defined

Current through Register Vol. 40, No. 24, July 15, 2024
A complete and properly executed medical certification of
					 cause of death shall mean the entry by a physician or medical examiner of a
					 definite medical diagnosis of the underlying cause of death and related
					 conditions following the instructions indicated on the death certificate. This
					 may be variously:
1. Supported by
				  clinical findings of the physician who attended the deceased for the illness or
				  condition that resulted in death;
2. Supported by tentative clinical findings
				  that may or may not be supported by the gross findings of an autopsy;
				  or
3. Supported by autopsy findings
				  where necessary to establish a definite medical diagnosis of cause of death.
In cases where an autopsy is to be performed, the physician
					 or medical examiner shall not defer the entry of the cause of death pending a
					 full report of microscopic and toxicological studies. In any case where the
					 autopsy findings significantly change the medical diagnosis of cause of death,
					 a supplemental report of the cause of death shall be made by the physician or
					 medical examiner to the registrar as soon as the findings are available. (As
					 examples: If it is clear that a patient dies of "cancer of the stomach," report
					 the cause while a determination of the histological type is being carried out.
					 Similarly, if it is clear that a death is from "influenza," do not delay the
					 medical certification while a laboratory test is being carried out to determine
					 the strain).
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-360 - Responsibility of the attending physician

Current through Register Vol. 40, No. 24, July 15, 2024
When a patient dies, the physician in charge of the
					 patient's care for the illness or condition shall be responsible for executing
					 and signing the medical certification of cause of death as follows:
1. The physician shall execute and sign the
				  medical certification of cause of death on the death certificate form
				  prescribed by the State Registrar.
2. In an case where an autopsy is scheduled
				  and the physician wishes to await its gross finding to confirm a tentative
				  clinical finding, he shall give the funeral service licensee notice that he
				  attended the patient and when he expects to have the medical data necessary for
				  the certification of cause of death. If the provisions of
				  12VAC5-550-350 cannot be adhered
				  to, he shall indicate that the cause is pending and sign the certification.
				  Immediately after the medical data necessary for determining the cause of death
				  have been made known, the physician shall, over his signature, forward the
				  cause of death to the registrar.
3.
				  If the physician is unable to establish the cause of death or if a death is
				  within the jurisdiction of the medical examiner, he shall immediately report
				  the case to the local medical examiner and advise the funeral service licensee
				  of this fact. If the medical examiner does not assume jurisdiction, the
				  physician shall sign the medical certification noting special circumstances and
				  exception.
4. An associate
				  physician who relieves the attending physician while he is on vacation or
				  otherwise temporarily unavailable may certify to the cause of death in any case
				  where he has access to the medical history of the case, provided that he views
				  the deceased at or after death occurs and that death is from natural causes. In
				  all other cases in which a physician is unavailable, the funeral service
				  licensee shall contact the medical examiner.
5. When the attending physician shall have
				  given the person in charge of an institution authorization in writing, the
				  person in charge of such institution, or his designated representative, may
				  prepare the medical certification of cause of death in cases where all
				  pertinent aspects of the medical history are a part of the official medical
				  records and the death is due to natural causes. In such instances, the
				  signature shall be that of a physician.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-370 - Responsibility of the medical examiner

Current through Register Vol. 40, No. 24, July 15, 2024
When a medical examiner assumes jurisdiction in a death or
					 when a medically unattended death occurs without medical attendance a known
					 medical history or information, the medical examiner shall be responsible for
					 executing and signing the medical certification of cause of death as
					 follows:
1. The medical examiner
				  shall, at the time of releasing a body to a funeral service licensee or person
				  who first assumes custody of a dead body, or as soon as practicable thereafter,
				  execute and sign the medical certification of cause of death on the death
				  certificate form prescribed by the State Registrar.
2. In any case where an autopsy is scheduled
				  and the medical examiner wishes to await its gross findings to confirm a
				  tentative clinical finding, he shall give the funeral service licensee notice
				  as to when he expects to have the medical data necessary for the certification
				  of cause of death. If the provisions of
				  12VAC5-550-350 cannot be adhered
				  to, he shall indicate that the cause is pending and sign the certification.
				  Immediately after the medical data necessary for determining the cause of death
				  have been made known, the medical examiner shall, over his signature, forward
				  the cause of death to the registrar.
3. In any case where a death has been
				  referred to the medical examiner because a physician in attendance is deceased
				  or physically incapacitated and there was no associate physician, the medical
				  examiner shall prepare and sign the medical certification of cause of
				  death.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-380 - Responsibility of the hospital or institution

Current through Register Vol. 40, No. 24, July 15, 2024
When a patient shall die in a hospital or institution, and
					 the death is not under the jurisdiction of the medical examiner, the person in
					 charge of such institution, or his designated representative, shall where
					 feasible and where the cause of death is known, aid in the preparation of the
					 death certificate as follows:
1. Place
				  the full name of the deceased on the death certificate form and obtain from the
				  attending physician the medical certification of cause of death.
2. If authorized in writing by the attending
				  physician, the person in charge, or his designated representative, may prepare
				  the medical certification of cause of death in cases where all pertinent
				  aspects of the medical history are a part of the official hospital records and
				  the death is due to natural causes. The signature shall be that of a
				  physician.
3. Present the partially
				  completed death certificate identified by the name and the complete medical
				  certification to the funeral service licensee.
4. In a case of long-term residence by a
				  patient in a state institution, a death certificate including personal
				  particulars of the deceased may be prepared for presentation to the funeral
				  service licensee.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-390 - Responsibility of the funeral service licensee

Current through Register Vol. 40, No. 24, July 15, 2024
Each funeral service licensee who has been authorized to
					 take custody of a dead human body shall exercise the following responsibilities
					 with respect to the preparation and filing of the death certificate:
1. When he arrives to take custody of the
				  body, he shall first ascertain whether an attending physician or local medical
				  examiner has established the cause of death as follows:
a. The funeral service licensee shall obtain
				  the medical certification of cause of death from the physician if the death is
				  from natural causes. An associate physician or person in charge of an
				  institution may prepare the medical certification as outlined in
				  12VAC5-550-360.
b. If a physician attended the deceased but
				  did not complete the medical certification of cause of death, the funeral
				  service licensee shall immediately contact such physician in person or by
				  telephone to be certain that he was the attending physician and to ascertain
				  whether the physician is to assume responsibility for the medical certification
				  or to refer the case to the medical examiner.
c. When a medical examiner assumes
				  jurisdiction in a death, or when a physician in attendance is incapacitated,
				  the funeral service licensee shall obtain the signed medical certification of
				  cause of death from the medical examiner as required by subdivision 3 of
				  12VAC5-550-370.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-400 - Out-of-state transit permits

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  body of any person whose death occurs in Virginia or whose body shall be found
				  dead therein shall not be removed from the Commonwealth unless an out-of-state
				  transit permit on a form prescribed by the State Registrar has been issued by
				  the city, county, or special registrar of the city or county where the death
				  occurred or the body was found except as outlined in
				  12VAC5-550-410.
B. No out-of-state transit permit shall be
				  issued until a proper certificate of death is filed except as outlined in
				  12VAC5-550-410.
C. A certificate of death shall be considered
				  to be properly filed:
1. When all items
				  thereon have been answered in the manner prescribed by the State Registrar;
				  and
2. When the certificate has
				  been presented for filing with the city, county, or special registrar of the
				  city or county where the death occurred or the body was found, or, in emergency
				  cases, with the city or county registrar of the area to which removal was made
				  within the Commonwealth.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-410 - Emergency cases: Filing of death certificates elsewhere

Current through Register Vol. 40, No. 24, July 15, 2024
A. Under the conditions of § 32.1-266 of
				  the Code of Virginia, the following situations are declared to be proper
				  reasons for emergency extensions of time periods for filing a completed death
				  certificate:
1. A completed or pending
				  medical certification is unavailable.
2. Personal data concerning the deceased is
				  temporarily unavailable.
3. The
				  body must be moved immediately out of the Commonwealth.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-420 - Forwarding "pending cause" death certificates

Current through Register Vol. 40, No. 24, July 15, 2024
A death certificate received by a city or county registrar
					 which contains a signed medical certification of cause of death, but the cause
					 is not complete by reason of a pending inquest, investigation, or autopsy
					 should be sent to the State Registrar on the regular reporting date with
					 completed records. If the cause of death is completed by the presentation of a
					 second and complete certificate before the original certificate is sent to the
					 State Registrar, the original incomplete certificate should be marked "VOID."
					 The completed death certificate should be processed as a current certificate
					 and should be forwarded to the State Registrar. If the cause of death is
					 completed by a properly signed query form or other statement, the cause of
					 death information may be added to the incomplete death certificate by the State
					 Registrar.
Statutory Authority
§ 32.1-273 of the Code of Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part X - Procedures for Filing Death Certificates › Section 12VAC5-550-430 - Disinterment permits

Current through Register Vol. 40, No. 24, July 15, 2024
A. Unless so
				  ordered by a court of competent jurisdiction, a body shall not be disinterred
				  for removal or transportation until an application for disinterment has been
				  submitted to the city or county registrar or to the State Registrar.
B. The city or county registrar at the place
				  from which disinterment is to be made shall issue a disinterment permit in
				  triplicate. One copy shall be retained by the funeral service licensee to whom
				  issued, one copy filed with the sexton or person in charge of the cemetery in
				  which disinterment is to be made, and one copy to be used during transportation
				  and filed with the sexton or person in charge of the cemetery of reinterment.
				  The State Registrar may issue a letter of authorization in lieu of individual
				  permits when numbers of bodies are to be moved in one operation from the same
				  place of disinterment to the same place of reinterment.
C. A disinterment permit shall not be
				  required if a body is to be disinterred and reinterred in the same cemetery;
				  however, the sexton or other person in charge of the cemetery shall establish a
				  record relative to the facts of disinterment and reinterment within the
				  cemetery.
D. A body kept in a
				  receiving vault shall not be regarded as a disinterred body until after
				  expiration of 30 days.
Statutory Authority
§§ 32.1-12 and 32.1-250 of the Code of
						Virginia.
Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 550 - BOARD OF HEALTH REGULATIONS GOVERNING VITAL RECORDS › Part XI - Correction and Amendment › Section 12VAC5-550-440 - Applications for correction

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  After 30 days from the date of filing, no change or alteration in any birth or
				  death certificate on file with the State Registrar or on file in any city or
				  county of this Commonwealth shall be made except upon application to the State
				  Registrar.
1. To change or alter a birth
				  certificate, such application shall be made by the reporting source, one of the
				  parents, guardian, or legal representative of the child, or, if the person
				  whose certificate is involved is 18 years of age or over, by the person
				  himself.
2. To change or alter a
				  death certificate, such application shall be made by the surviving spouse or
				  the next of kin of the deceased, attending funeral service licensee, or other
				  reporting source, such as hospital medical records.
3. Changes or alterations of the medical
				  certification of cause of death may be requested only by the attending
				  physician or by the medical examiner.