Virginia Administrative Code › Title 23 - TAXATION › Agency 10 - DEPARTMENT OF TAXATION › Chapter 210 - RETAIL SALES AND USE TAX › Section 23VAC10-210-480 - Dealer's returns and payment of the tax

Current through Register Vol. 40, No. 24, July 15, 2024
A. Generally. Except as otherwise provided in
				this subsection, every dealer is required to file a return on or before the
				20th day of the month following each reporting period even if no tax is due.
				Returns are prescribed and furnished by the Department of Taxation.
In the case of dealers regularly keeping books and accounts
				  on the basis of an annual period that varies 52 to 53 weeks, reporting
				  consistent with such accounting period is acceptable, provided a satisfactory
				  explanatory statement is attached to the dealer's first return filed under such
				  annual accounting period. Each return filed by these dealers must include all
				  accounting periods which end during the period covered by the return.
B. Quarterly filing. A dealer may
				be notified by the Department of Taxation to file sales or use tax returns on a
				basis other than monthly. A new dealer will not be placed on a basis other than
				monthly until the dealer has been in business sufficient time to determine that
				he should fall into another reporting category. If a dealer is required to file
				other than monthly, returns will be due on or before the 20th day of the month
				following the close of the reporting period. The change of a dealer's filing
				status from monthly to quarterly will be made automatically by the department;
				dealers should not request a conversion of filing status.
C. Temporary filing. Any person who has been
				granted a temporary certificate of registration must file a return in
				accordance with the requirements set out in
				23VAC10-210-290.
D. Seasonal filing. Any person whose business
				operates only during certain months during the year, may request that his
				registration be set up on a seasonal basis (see
				23VAC10-210-290 ). Taxpayers who
				hold a seasonal registration must file returns in the manner set forth in
				subsection A of this section only for the months in which the business
				operates. However, the fact that a business is registered on a seasonal basis
				does not relieve such dealer from the filing of a return and the remittance of
				tax for any other period in which a retail sale may be made.
E. Consolidated returns. Any dealer who has
				been granted permission to file a consolidated sales and use tax return (see
				23VAC10-210-290 ) must file such
				return in accordance with the provisions set forth when permission is granted.
				Both the return and the accompanying schedule of local taxes must be filed.
				Failure to comply with these requirements may result in a revocation of
				consolidated filing status.
F.
				Payment to accompany dealer's return. At the time of filing the return, the
				dealer must pay the amount of tax due after making appropriate adjustments for
				purchases returned, repossessions, and accounts uncollectible and charged off.
				Failure to pay the tax will cause it to become delinquent.
Statutory Authority
§§ 58.1-203 and 58.1-622 of the Code of
					 Virginia.