Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 45 - DEPARTMENT FOR THE BLIND AND VISION IMPAIRED › Chapter 20 - REGULATIONS TO GOVERN THE OPERATION OF VENDING FACILITIES IN PUBLIC BUILDINGS AND OTHER PROPERTY › Part III - Operations › Section 22VAC45-20-100 - Standards of operation in management of a vending facility

Current through Register Vol. 40, No. 24, July 15, 2024
A. The following
				  standards shall constitute the department's minimum policy requirements for the
				  operation and supervision of the vending facility program.
1. Operations manual. An operations manual
				  shall be maintained in each facility. The blind licensee shall operate the
				  facility so as to comply with the requirements as specified in the operations
				  guidelines.
2. Vacations. Since the
				  blind licensee receives the net proceeds from the facility, any vacation taken
				  by the blind licensee will be at his own expense and the salary paid the
				  substitute manager will be deducted from the proceeds. Requests for vacations
				  shall be filed in writing with the nominee on or before March 1 of the calendar
				  year in which the vacation is to be taken. Both the time for requesting
				  vacation and the selection of the substitute manager shall be subject to prior
				  approval by the department.
3. Sick
				  leave. In the event of illness, the nominee will supply a substitute manager
				  whose salary will be deducted from the proceeds of the facility. In instances
				  of incapacity or prolonged illness the blind licensee may be replaced at the
				  discretion of the department. Incapacity or prolonged illness is defined as one
				  lasting six months or longer. An accumulation of absences due to illness and
				  incapacity will be considered within the calendar year. In such cases,
				  management, with input from the vendors council, will determine the final
				  outcome to the blind licensee. Blind licensees in facilities producing fair
				  minimum or less shall have expenses for sick leave subtracted from fair
				  minimum.
4. Permits and contracts.
				  All official permits and contracts with building management for vending
				  facilities shall be made by an official representative of the department. Such
				  permits and contracts are the property of the department. Any inquiries
				  concerning permits or contracts made by building management shall be referred
				  to the department.
5. Building host
				  relationship. The blind licensee and assistant deputy commissioner for business
				  facilities or his designee shall meet periodically with building management.
				  The agenda will include at a minimum a review of the permit or
				  contract.
6. Customer relationship.
				  Use of alcoholic beverages and illegal drugs within the facility shall be
				  prohibited. Smoking is prohibited in food preparation and serving area. A blind
				  licensee shall always be pleasant and alert to serving the customer's needs.
				  The blind licensee shall be responsible for all financial transactions
				  conducted by the facility.
7.
				  Sanitation. The blind licensee shall adhere to sanitation regulations set forth
				  by building management, the Virginia Department of Health, and any other
				  applicable regulations.
8. Personal
				  hygiene. It is expected that all personnel working in the vending facility
				  shall present a clean and neat appearance. Good grooming techniques shall be
				  followed.
9. Advertisement. No
				  advertisement or material shall be displayed other than that supplied or
				  approved by the department or its nominee.
10. General maintenance. The blind licensee
				  shall exercise reasonable judgment in the performance of maintenance of
				  equipment in the facility. Damage resulting from gross neglect may result in
				  financial charges to the blind licensee.