Virginia Administrative Code › Title 12 - HEALTH › Agency 5 - DEPARTMENT OF HEALTH › Chapter 481 - VIRGINIA RADIATION PROTECTION REGULATIONS › Part XI - Licensing Requirements for Land Disposal of Radioactive Waste › Article 6 - Records, Reports, Tests, and Inspections › Section 12VAC5-481-2630 - Maintenance of records, reports, and transfers

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each licensee shall maintain any records
					 and make any reports in connection with the licensed activities as may be
					 required by the conditions of the license or by the rules, regulations, and
					 orders of the agency.
B. Records
					 that are required by these regulations or by license conditions shall be
					 maintained for a period specified by the appropriate regulations or by license
					 condition. If a retention period is not otherwise specified, these records must
					 be maintained and transferred to the officials specified in subsection D of
					 this section as a condition of license termination unless the agency otherwise
					 authorizes their disposition.
C.
					 Records that shall be maintained pursuant to this part may be the original or a
					 reproduced copy or microfilm if this reproduced copy or microfilm is capable of
					 producing copy that is clear and legible at the end of the required retention
					 period.
D. Notwithstanding
					 subsections A through C of this section, copies of records of the location and
					 the quantity of wastes contained in the disposal site must be transferred upon
					 license termination to the chief executive of the nearest municipality, the
					 chief executive of the county in which the facility is located, the county
					 zoning board or land development and planning agency, the state governor, and
					 other state, local and federal governmental agencies as designated by the
					 agency at the time of license termination.
E. Following receipt and acceptance of a
					 shipment of waste, the licensee shall record the date of disposal of the waste,
					 the location in the disposal site, the condition of the waste packages as
					 received, any discrepancies between materials listed on the manifest and those
					 received, and any evidence of leaking or damaged packages or radiation or
					 contamination levels in excess of limits specified in United States Department
					 of Transportation and agency regulations. The licensee shall briefly describe
					 any repackaging operations of any of the waste packages included in the
					 shipment, plus any other information required by the agency as a license
					 condition.
F. Each licensee
					 authorized to dispose of waste received from other persons shall file a copy of
					 its financial report or a certified financial statement annually with the
					 agency in order to update the information base for determining financial
					 qualifications.
G. Do the
					 following:
1. Each licensee authorized to
					 dispose of waste received from other persons, pursuant to this part, shall
					 submit annual reports to the agency. Reports shall be submitted by the end of
					 the first calendar quarter of each year for the preceding year.
2. The reports shall include:
a. Specification of the quantity of each of
					 the principal contaminants released to unrestricted areas in liquid and in
					 airborne effluents during the preceding year,
b. The results of the environmental
					 monitoring program,
c. A summary of
					 licensee disposal unit survey and maintenance activities,
d. A summary, by waste class, of activities
					 and quantities of radionuclides disposed of,
e. Any instances in which observed site
					 characteristics were significantly different from those described in the
					 application for a license, and
f.
					 Any other information the agency may require.
3. If the quantities of waste released during
					 the reporting period, monitoring results, or maintenance performed are
					 significantly different from those predicted, the report must cover this
					 specifically.