reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 40 - PROTECTIONS OF PARTICIPANTS IN HUMAN RESEARCH › Section 22VAC30-40-140 - Applicability of state policies

Current through Register Vol. 40, No. 24, July 15, 2024
Nothing in this chapter shall be construed as limiting in any
				  way the rights of human subjects in research under regulations promulgated in
				  response to Chapter 5.1 (§ 32.1-162.16 et seq.) of Title 32.1 of the Code
				  of Virginia.
Statutory Authority
§§ 51.5-131 and 51.5-132 of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 40 - PROTECTIONS OF PARTICIPANTS IN HUMAN RESEARCH › Section 22VAC30-40-150 - Applicability of federal policies

Current through Register Vol. 40, No. 24, July 15, 2024
The conduct of human subjects research that is subject to
				  policies and regulations for the protection of human subjects promulgated by
				  any agency of the federal government shall be exempt from requirements of this
				  chapter. When the HRRC reviews or approves federally funded or sponsored human
				  research proposals, the HRRC shall notify the commissioner at least annually of
				  its compliance with federal policies and regulations for the protection of
				  human research subjects.
Statutory Authority
§§ 51.5-131 and 51.5-132 of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 40 - PROTECTIONS OF PARTICIPANTS IN HUMAN RESEARCH › Section 22VAC30-40-160 - Additional protection for minors involved as subjects in research

Current through Register Vol. 40, No. 24, July 15, 2024
A. Research not
				involving greater than minimal risk. The covered entity may conduct or fund
				research in which the HRRC finds that no greater than minimal risk to minors is
				presented, only if the HRRC finds that adequate provisions are made for
				soliciting the assent of the minors and the permission of their parents or
				guardians, pursuant to subsection E of this section.
B. Research involving greater than minimal
				risk but presenting the prospect of direct benefit to the individual subjects.
				The covered entity may conduct or fund research in which the HRRC finds that
				more than minimal risk to minors is presented by an intervention or procedure
				that holds out the prospect of direct benefit for the individual subject, or by
				a monitoring procedure that is likely to contribute to the subject's
				well-being, only if the HRRC finds that:
1.
				The risk is justified by the anticipated benefit to the subjects;
2. The relation of the anticipated benefit to
				the risk is at least as favorable to the subjects as that presented by
				available alternative approaches; and
3. Adequate provisions are made for
				soliciting the assent of the minors and permission of their parents or
				guardians, pursuant to subsection E of this section.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part I - Definitions and General Information › Section 22VAC30-50-10 - Definitions

Current through Register Vol. 40, No. 24, July 15, 2024
The following words and terms when used in this chapter
					 shall have the following meanings unless the context clearly indicates
					 otherwise:
"Advisory board" means the Commonwealth Neurotrauma
					 Initiative Advisory Board.
"Commissioner" means the Commissioner of the Department for
					 Aging and Rehabilitative Services.
"Department" means the Department for Aging and
					 Rehabilitative Services.
"Fund" means the Commonwealth Neurotrauma Initiative Trust
					 Fund.
"Neurotrauma" means an injury to the central nervous system
					 (i.e., a traumatic spinal cord or brain injury) that results in loss of
					 physical functions, cognitive functions, or both.
"RFP" means a request for proposals issued by the advisory
					 board seeking applications for grant moneys in the fund.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part I - Definitions and General Information › Section 22VAC30-50-20 - Statement of general policy

Current through Register Vol. 40, No. 24, July 15, 2024
The Commonwealth of Virginia has recognized the need to
					 prevent traumatic spinal cord and brain injuries and is committed to improving
					 the treatment and care of Virginians with traumatic spinal cord and brain
					 injuries. By creating the fund and authorizing the advisory board to administer
					 the fund, the Commonwealth of Virginia makes grant funds available to
					 Virginia-based organizations, institutions, and researchers to address these
					 needs. The advisory board administers the fund to carry out the intent of the
					 law in accordance with its authority.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part I - Definitions and General Information › Section 22VAC30-50-30 - Disbursement of funds

Current through Register Vol. 40, No. 24, July 15, 2024
A. This
				  chapter serves to (i) establish policies and procedures for soliciting and
				  receiving applications for grants from the fund, (ii) establish criteria for
				  reviewing and ranking such applications, and (iii) establish procedures for
				  distributing moneys in the fund, which shall be used solely to provide grants
				  to Virginia-based organizations, institutions, and researchers.
B. Forty-seven and one-half percent of the
				  moneys in the fund distributed under this chapter shall be allocated for
				  research on the mechanisms and treatment of neurotrauma; 47-1/2% of the moneys
				  shall be allocated for rehabilitative services (i.e., the development of
				  innovative, model community-based rehabilitative programs and services for
				  individuals with neurotrauma); and 5.0% of the moneys shall be allocated for
				  the department's costs for administering and staffing the fund and advisory
				  board.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part I - Definitions and General Information › Section 22VAC30-50-40 - Compliance with the Administrative Process Act

Current through Register Vol. 40, No. 24, July 15, 2024
Chapter 40 (§
										2.2-4000 et
					 seq.) of Title 2.2 of the Code of Virginia (the Administrative Process Act)
					 governs the promulgation and administration of this chapter.
Statutory Authority: §§
												51.5-131
						and
						51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part I - Definitions and General Information › Section 22VAC30-50-50 - Application of exemption to the Virginia Freedom of Information Act

Current through Register Vol. 40, No. 24, July 15, 2024
Pursuant to subdivision 9 of §
										2.2-3705.5
					 of the Virginia Freedom of Information Act, Chapter 37 (§
										2.2-3700 et
					 seq.) of Title 2.2 of the Code of Virginia, records submitted to the advisory
					 board as a grant application, or accompanying a grant application, pursuant to
					 Article 12 (§
										51.5-178 et seq.) of
					 Chapter 14 of Title 51.5 of the Code of Virginia and this chapter are excluded
					 from the requirement of open inspection to the extent that they contain medical
					 or mental health records or other data identifying individual patients, or
					 proprietary business or research-related information produced or collected by
					 an applicant in the conduct of or as a result of study or research on medical,
					 rehabilitative, scientific, technical, or scholarly issues. This exemption
					 shall apply when the information has not been publicly released, published,
					 copyrighted, or patented, if the disclosure of the information would be harmful
					 to the competitive position of the applicant. The advisory board intends to
					 rely upon this exemption in order to encourage the submission of
					 applications.
Statutory Authority: §§
												51.5-131
						and
						51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part II - Soliciting and Reviewing Applications › Section 22VAC30-50-60 - Requests for proposals

Current through Register Vol. 40, No. 24, July 15, 2024
The advisory board shall solicit applications for grants of
					 moneys from the fund by issuing RFPs from time to time. These RFPs shall be
					 issued at the discretion of the advisory board and shall depend upon the
					 availability of moneys in the fund. Each application for a grant must be
					 submitted in response to an actual RFP and received by a deadline specified in
					 the RFP.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part II - Soliciting and Reviewing Applications › Section 22VAC30-50-70 - Grant reviewers and technical advisors

Current through Register Vol. 40, No. 24, July 15, 2024
The advisory board may choose, at any time, to appoint
					 grant reviewers or other technical advisors, or both, to assist in reviewing
					 and ranking applications. Such reviewers and advisors may represent medical
					 researchers, medical practitioners, community-based service providers,
					 consumers, advocates for consumers, or others deemed appropriate by the
					 advisory board for this purpose. Reviewers and advisors shall be appointed so
					 as to provide equal representation from Virginia's medical schools. Reviewers
					 and advisors shall be selected so as to avoid any conflict of interests or the
					 appearance thereof, and the advisory board may choose reviewers and advisors
					 residing or working outside Virginia to ensure impartiality. Whenever reviewers
					 or advisors sit as a committee, the chair of the advisory board or his designee
					 shall serve as chair of the committee but shall not vote on individual
					 applications.
Statutory Authority: §§
												51.5-131
						and
						51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part II - Soliciting and Reviewing Applications › Section 22VAC30-50-80 - Specification of Option A or B

Current through Register Vol. 40, No. 24, July 15, 2024
Each application shall clearly state a purpose to seek
					 funds for projects to conduct research on the mechanisms and treatment of
					 neurotrauma, which shall be referred to as "Option A," or to develop
					 innovative, model community-based rehabilitative programs and services for
					 individuals with neurotrauma, which shall be referred to as "Option B." Option
					 A applications shall state and demonstrate a clear intention of researching the
					 mechanisms of neurotrauma or the treatment of neurotrauma, or both. Option B
					 applications shall state and demonstrate a clear intention to provide
					 innovative, model community-based rehabilitative services by developing,
					 expanding, evaluating, or improving community-based programs and services for
					 people with traumatic brain injury or traumatic spinal cord injury, or both,
					 and expanding opportunities for these individuals to become as independent and
					 physically and functionally capable as possible. Neither Option A nor Option B
					 grants shall be used for long-term funding of research projects or
					 community-based rehabilitative programs and services.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part II - Soliciting and Reviewing Applications › Section 22VAC30-50-90 - Submission of applications

Current through Register Vol. 40, No. 24, July 15, 2024
In reviewing applications submitted for grant awards,
					 whether Option A or Option B, the advisory board shall accept applications
					 that:
1. Present a clear and
				  convincing discussion of how the proposed project shall carry out its intention
				  as specified in accordance with
				  22VAC30-50-80 and describe in as
				  much detail as possible its anticipated effectiveness in carrying out its
				  intention;
2. Comply fully with
				  informational and administrative requirements stated in the specific RFP to
				  which applicants are responding; and
3. In the case of an Option A application:
a. Discuss the relevance of the proposed
				  project to an identified field of medical or rehabilitative inquiry;
b. Demonstrate the anticipated benefit of the
				  proposed project in terms of expanding knowledge and understanding of
				  neurotrauma;
c. Discuss any
				  innovation or breakthrough the project seeks to promote, specifying outcome
				  measures where possible for each of the preceding enumerated items in this
				  subdivision;
d. Describe efforts to
				  ensure that the proposed project does not duplicate previous or ongoing
				  research; and
e. Provide a plan for
				  sustaining the proposed project following termination of a grant award as
				  relevant to the intention of the proposed project; or
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part III - Specific Project Consideration and Application Criteria, Selection of Successful Applications and Amount and Announcement of Awards › Section 22VAC30-50-100 - Reviewing and ranking grant applications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The advisory board shall distinguish the
				  class of Option A applications from the class of Option B applications when
				  soliciting, reviewing, and ranking grant applications. Applications shall be
				  considered and ranked only among other applications submitted under the same
				  stated option, either Option A or Option B. Applications initially deemed to
				  meet the purpose of a solicitation and to have substantially addressed the
				  general considerations stated in
				  22VAC30-50-60 through
				  22VAC30-50-90, as applicable,
				  shall be subsequently reviewed and ranked according to the following criteria:
1. The purpose and significance of the
				  project;
2. The objectives and
				  expected benefits of the project;
3. The design of the project to include (i)
				  methods, activities, and a timeline for achieving project goals and objectives,
				  and (ii) a system for measuring outcomes and documenting project impact,
				  effectiveness, and any anticipated long-term effects;
4. A detailed budget that is reasonable and
				  appropriate for the scope of the project;
5. The identification of potential sources of
				  funds and fundraising strategies to be used in sustaining the proposed project
				  following termination of a grant award as relevant to the intention of the
				  proposed project;
6. Demonstrated
				  or anticipated capability of the existing or planned organizational
				  structure;
7. The means for
				  consumer involvement in the design, implementation, and evaluation of the
				  project as feasible and relevant to the intention of the proposed project;
				  and
8. A commitment to include the
				  participation of small, women-owned and minority businesses, as such are
				  available and capable of participation.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part III - Specific Project Consideration and Application Criteria, Selection of Successful Applications and Amount and Announcement of Awards › Section 22VAC30-50-110 - Amount of grant awards; duration and availability of funding

Current through Register Vol. 40, No. 24, July 15, 2024
A. After reviewing
				  all applications, duly accepted, for either Option A or Option B, the advisory
				  board shall determine the proposed projects that shall be offered funding. The
				  selection of successful applications shall be made based on (i) availability of
				  moneys in the fund, (ii) the review and ranking of the applications according
				  to the criteria listed in
				  22VAC30-50-100 A, (iii)
				  information from grant reviewers or technical advisors appointed by the board
				  to assist in evaluating applications, and (iv) the advisory board's assessment
				  of the applications, as to which further the intentions and the purpose of the
				  fund. Discussions and negotiations may be conducted between the advisory board
				  and grant applicants in order to clarify any remaining issues relating to the
				  proposed project.
B. In determining
				  the amount of a grant award and the duration of funding for a particular
				  project, the advisory board shall consider the requested amount, the project
				  design, and justification. Grant awards shall range in amount from $5,000 to
				  $150,000 per year for an anticipated funding period of one to three years as
				  described in the RFP. The award and duration of funding of a project
				  anticipated to exceed one year shall be contingent upon (i) the availability of
				  moneys in the fund, whether so stated at the time of the award or not, and (ii)
				  the grantee's successful completion of timelines and of interim objectives and
				  milestones as proposed and approved in the grant application, grant award, and
				  contract documents.
C. In the event
				  any timelines and interim objectives and milestones pertaining to a project are
				  not completed to the satisfaction of the advisory board, the advisory board may
				  act to withhold moneys not yet disbursed for the project. In the event of a
				  decline in moneys in the fund, the advisory board shall attempt to distribute
				  moneys in a manner as fair and equitable as possible.
D. The award of grants to successful
				  applicants shall be made public within 60 days of the advisory board's decision
				  regarding all applications submitted in response to an RFP.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 50 - POLICIES AND PROCEDURES FOR ADMINISTERING THE COMMONWEALTH NEUROTRAUMA INITIATIVE TRUST FUND › Part III - Specific Project Consideration and Application Criteria, Selection of Successful Applications and Amount and Announcement of Awards › Section 22VAC30-50-120 - Unexpended funds

Current through Register Vol. 40, No. 24, July 15, 2024
Notwithstanding any other law to the contrary, the
					 commissioner may reallocate up to $500,000 from unexpended balances in the fund
					 for new grant awards for research on traumatic brain and spinal cord
					 injuries.
Statutory Authority: §§ 51.5-131 and 51.5-181
						of the Code of Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part I - Introduction › Section 22VAC30-60-10 - Purpose

Current through Register Vol. 40, No. 24, July 15, 2024
This chapter prescribes requirements which Area Agencies on
					 Aging shall meet to receive federal and state funds to develop comprehensive
					 and coordinated systems for the delivery of supportive and nutrition services
					 under Title III of the Older Americans Act, as amended ( 42 USC § 3001 et
					 seq.). These requirements include:
1.
				  Designation and responsibilities of an Area Agency on Aging;
2. Development and implementation of an Area
				  Plan for Aging Services;
3.
				  Administration of grants and contracts from the Virginia Department for Aging
				  and Rehabilitative Services; and
4.
				  Operation of substate long-term care ombudsman programs.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part I - Introduction › Section 22VAC30-60-30 - Applicability of other regulations

Current through Register Vol. 40, No. 24, July 15, 2024
Several other regulations apply to all activities conducted
					 with Title III funds. These include:
1. 45 CFR Part 1321: Grants to State and
				  Community Programs on Aging;
2. 45
				  CFR Part 75: Uniform Administrative Requirements, Cost Principles, and Audit
				  Requirements for HHS Awards; and
3.
				  45 CFR Part 84: Nondiscrimination on the Basis of Handicap in Programs or
				  Activities Receiving Federal Financial Assistance.
Statutory Authority: §
												51.5-131
						of the Code of Virginia;
						42 USC §
													3001 et
						seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part II - Area Agencies on Aging › Section 22VAC30-60-50 - Application procedures to obtain designation as a new planning and service area or as a new Area Agency on Aging

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Applications of units of general purpose local government to serve as
				  designated Area Agencies on Aging within established planning and service areas
				  or to create a new planning and service area shall be made only by formal
				  resolution of city councils or county boards of supervisors and must be
				  submitted in writing to the Commissioner of the Department for Aging and
				  Rehabilitative Services. Such new entities, if approved, shall become effective
				  with the beginning of the terms of their approved Area Plan for Aging Services
				  and the contract incorporating such plan, upon execution of the contract. Any
				  application for new Area Agency on Aging status or new planning and service
				  area status shall be submitted prior to July 1 of the year preceding the year
				  in which the new status would become effective.
B. The application for new Area Agency on
				  Aging status or for new planning and service area status shall contain the
				  proposed Area Plan for Aging Services and shall show the following:
1. All the city councils and county boards of
				  supervisors in the planning and service area which would be affected have
				  consented to the proposed change.
2. The proposed change will not result in
				  creation of an Area Agency on Aging or new planning and service area which
				  would receive less than 1.0% of the formula fund allocation for Virginia,
				  according to the allocation method used by the Department for Aging and
				  Rehabilitative Services for the year in which the application is
				  submitted.
3. Provision of services
				  in a proposed new planning and service area or by a proposed new Area Agency on
				  Aging shall be shown, by clear and convincing evidence, to assure more
				  efficient and effective preparation and implementation of the Area Plan for
				  Aging Services for the older Virginians within the planning and service
				  area.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part II - Area Agencies on Aging › Section 22VAC30-60-70 - Designation of a new Area Agency on Aging

Current through Register Vol. 40, No. 24, July 15, 2024
A. When there is no designated Area Agency on
				  Aging for a planning and service area, or when there has been a decision to
				  create a new planning and service area, the commissioner shall solicit
				  applications for a new Area Agency on Aging as soon as possible. Such
				  applications shall be solicited by advertisement in the newspapers of general
				  circulation serving the planning and service area and by notification mailed to
				  the local governing bodies of cities and counties within the planning and
				  service area. At least 30 days from the date of advertisement shall be provided
				  for applicants to submit their applications to the commissioner. The
				  application shall include the applicant's proposed Area Plan for Aging
				  Services. The commissioner shall give the right of first refusal to a unit of
				  general purpose local government, if such unit can meet the requirements of the
				  Older Americans Act, as amended, and if the boundaries of such a unit and the
				  boundaries of the planning and service area are reasonably contiguous.
				  Applicants may be:
1. A city or county within
				  the affected planning and service area;
2. All the cities and counties within the
				  affected planning and service area, applying as a joint exercise of powers,
				  pursuant to § 15.2-3000 of the Code of Virginia;
3. A public agency or a private nonprofit
				  corporation of Virginia, or any separate organizational unit within such agency
				  which can and shall engage only in the planning or provision of a broad range
				  of supportive services for older persons within the planning and service
				  area.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part III - Area Plans for Aging Services › Section 22VAC30-60-90 - Population to be served

Current through Register Vol. 40, No. 24, July 15, 2024
A. All
				  Virginians age 60 years or older are eligible to receive services provided
				  under an Area Plan for Aging Services. An Area Agency on Aging shall give
				  preference to providing services to older individuals with the greatest
				  economic or social needs, with particular attention to low-income minority
				  individuals and older individuals residing in rural areas. Older Americans Act,
				  as amended, funds and state funds shall be targeted to services which can
				  assist older persons to function independently for as long as
				  possible.
B. Any Virginian 60 years
				  of age or older and his or her spouse, regardless of age, are eligible to
				  receive congregate nutrition services.
1. The
				  following individuals are also eligible to receive congregate nutrition
				  services:
a. A handicapped or disabled
				  individual who is under the age of 60 years and who resides in a housing
				  facility occupied primarily by older individuals at which congregate nutrition
				  services are provided.
b. An
				  individual, regardless of age, who provides volunteer services during the meal
				  hours.
c. A disabled individual
				  under age 60 who resides at home with and accompanies an older individual who
				  is otherwise eligible.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part III - Area Plans for Aging Services › Section 22VAC30-60-100 - Priority services

Current through Register Vol. 40, No. 24, July 15, 2024
A. An Area
				  Agency on Aging shall spend at least 15% of its Title III-B allotment for
				  services associated with access to other services, as defined in 22VAC-30-60
				  -20.
B. An Area Agency on Aging
				  shall spend at least 5.0% of its Title III-B allotment for in-home services, as
				  defined in 22VAC-30-60 -20.
C. An
				  Area Agency on Aging shall spend at least 1.0% of its Title III-B allotment for
				  legal assistance for the elderly.
D. An Area Agency on Aging, whose spending in
				  a priority service category exceeds the minimum proportional expenditure level
				  specified above, shall spend in each such category of services at least the
				  same amount of actual funds as it spent in such category for the previous
				  fiscal year.
E. To the extent that
				  the priority services and the proportional expenditure level to be allotted to
				  them are prescribed by law and regulation of the federal government, this
				  section is exempt from the procedural requirements of the Virginia
				  Administrative Process Act, pursuant to § 2.2-4002B 4 of the Code of
				  Virginia.
F. The Virginia
				  Department for Aging and Rehabilitative Services may waive the requirement
				  described in subsections A through C of this section for any category of
				  services described in that section if the Area Agency on Aging demonstrates to
				  the department that services being provided in such category in the area are
				  sufficient to meet the need for such services in such area.
G. Before an Area Agency on Aging requests a
				  waiver pursuant to subsection F of this section, the Area Agency on Aging shall
				  conduct a public hearing as follows:
1. The
				  Area Agency on Aging requesting a waiver shall notify all interested persons of
				  the public hearing.
2. The area
				  agency shall provide interested persons with an opportunity to be
				  heard.
3. The Area Agency on Aging
				  requesting the waiver shall receive, for a period of 30 days, any written
				  comments submitted by interested persons.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part III - Area Plans for Aging Services › Section 22VAC30-60-110 - Direct services

Current through Register Vol. 40, No. 24, July 15, 2024
A. An Area
				  Agency on Aging shall not provide directly any supportive services or nutrition
				  services except where, in the judgment of the Virginia Department for Aging and
				  Rehabilitative Services, pursuant to a request for waiver as set forth in
				  subsection B of this section, provision of such services by the area agency is
				  necessary to assure an adequate supply of such services, or where such services
				  are directly related to the area agency's administrative functions, or where
				  such services of comparable quality can be provided more economically by the
				  area agency.
B. An Area Agency on
				  Aging shall request explicitly, in writing, a waiver to provide supportive
				  services or nutrition services. The request for a waiver must include, at a
				  minimum, the area agency's rationale for providing the service directly,
				  including sufficient documentation that provision of such service by the area
				  agency is necessary to assure an adequate supply of such service, or that such
				  service is directly related to the area agency's administrative functions, or
				  that such service of comparable quality can be provided more economically by
				  the area agency.
C. Unless and
				  until a waiver has been granted in writing by the Virginia Department for Aging
				  and Rehabilitative Services, an Area Agency on Aging shall not provide or begin
				  to provide any supportive or nutrition service using Older Americans Act, as
				  amended, or state funds.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-120 - Basis of accounting

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each
					 area agency and all entities with which such area agency itself contracts shall
					 report program outlays and program income on the modified accrual basis.
					 Accordingly, expenditures are recorded when a liability is incurred (i.e., when
					 goods and services have been received or the amount can be readily estimated),
					 but revenue is not recorded until actually realized or recognized and
					 collectible by the grantee/contractor or entity under subcontract in a current
					 reporting period.
B. If the Area
					 Agency or entity under subcontract presently maintains its accounting system on
					 the cash basis, it must develop the necessary accrual information through
					 analysis of pertinent documentation on hand.
C. Area Agencies on Aging shall observe the
					 cash basis of accounting for U.S. Department of Agriculture (USDA) funding and
					 the commodities-received basis for USDA commodities. An unbilled receivable
					 shall not be reflected for USDA receivables.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-140 - Chart of accounts

Current through Register Vol. 40, No. 24, July 15, 2024
Provided that an Area Agency on Aging is able to comply
						with the nine standards for financial management systems in U.S. Office of
						Management and Budget (OMB) Circulars A-102 and A-110, as applicable, and the
						financial management standards contained in
						45
						CFR 75.302, an Area Agency on Aging shall
						adopt its own account structure based on its own external and internal
						reporting requirements.
Statutory Authority: §
													51.5-131
						  of the Code of Virginia;
						  42 USC §
														3001 et
						  seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-150 - Elements of an acceptable financial management system

Current through Register Vol. 40, No. 24, July 15, 2024
A. An Area Agency on Aging shall maintain
					 records and make reports in such form and containing such information as may be
					 required by the Virginia Department for Aging and Rehabilitative Services. An
					 Area Agency on Aging shall maintain such accounts and documents as will serve
					 to permit expeditious determination of the status of funds and the levels of
					 services provided under the approved area plan, including the disposition of
					 all moneys received from the Virginia Department for Aging and Rehabilitative
					 Services, and the nature and amount of all charges claimed against such
					 funds.
B. An Area Agency on Aging
					 shall keep records that identify adequately the source and application of funds
					 for grant-supported or contract-supported activities and for activities under
					 subcontract. At a minimum, these records shall contain information pertaining
					 to the grant or contract, subcontracts, authorizations, obligations,
					 unobligated balances, assets, outlays, income, and, if the recipient is a
					 governmental entity, liabilities.
C. Special grant or contract conditions more
					 restrictive than those prescribed in 45 CFR Part 75 may be imposed by the
					 Virginia Department for Aging and Rehabilitative Services on an Area Agency on
					 Aging, as needed, when the Virginia Department for Aging and Rehabilitative
					 Services has determined that the Area Agency on Aging:
1. Is financially unstable;
2. Has a history of poor performance;
					 or
3. Has a management system that
					 does not meet the standards of 45 CFR Part 75.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-160 - USDA funds

Current through Register Vol. 40, No. 24, July 15, 2024
Providers of nutrition services to older persons shall
						treat USDA funds as income upon receipt.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-170 - Reimbursement from other sources

Current through Register Vol. 40, No. 24, July 15, 2024
All reimbursement under Titles XIX and XX of the Social
						Security Act for services funded jointly by the Older Americans Act, as amended
						shall be considered "other federal funds" for budgeting and reporting
						purposes.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-180 - Liquidation of obligations

Current through Register Vol. 40, No. 24, July 15, 2024
A.
					 Grantees/contractors of the Virginia Department for Aging and Rehabilitative
					 Services and subcontractors of the Area Agencies on Aging shall liquidate all
					 obligations incurred under the Older Americans Act, as amended within 90 days
					 of the end of the grant period. The Virginia Department for Aging and
					 Rehabilitative Services shall consider written requests for waivers of this
					 rule in the case of any multiyear subcontracts involving construction or
					 renovation.
B. All Virginia general
					 fund moneys shall be spent by June 30 of the year covered by the award. No
					 unliquidated obligations shall exist beyond June 30.
Statutory Authority
§ 51.5-131 of the Code of
						  Virginia.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 1 - Principles and Standards for Financial Management and Accounting › Section 22VAC30-60-190 - Area Agency on Aging fiscal manual

Current through Register Vol. 40, No. 24, July 15, 2024
An Area Agency on Aging shall prepare a complete,
						accurate, and current set of written fiscal policies to be maintained in the
						form of an officially adopted manual. This manual shall cover the area agency's
						own fiscal policies and those applicable to its subcontractors. At a minimum,
						the manual shall provide for a description of each of the following accounting
						applications and the internal controls in place to safeguard the agency's
						assets: billings, receivables, cash receipts, purchasing, accounts payable,
						cash disbursements, payroll, inventory control, property and equipment, and
						general ledger. Each of the agency's fiscal activities for revenue/receipts,
						disbursements and financial reporting shall also be
						described.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 2 - Transfer of Funds › Section 22VAC30-60-200 - Authority to transfer funds between the titles of the Older Americans Act

Current through Register Vol. 40, No. 24, July 15, 2024
A. With the prior
					 written approval of the Virginia Department for Aging and Rehabilitative
					 Services, an Area Agency on Aging may transfer funds between the titles of the
					 Older Americans Act, as amended. Area agencies may request transfers of up to
					 25% between Title III-C(1) funds and Title III-C(2) projects.
B. With the prior written approval of the
					 department, area agencies may transfer up to 10% between Title III-C funds and
					 Title III-B projects.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 3 - Personnel Policies › Section 22VAC30-60-210 - Employment of key Area Agency on Aging personnel

Current through Register Vol. 40, No. 24, July 15, 2024
The governing board of the Area Agency on Aging shall
						have the authority to hire and otherwise supervise the activities of the
						Director of the Area Agency on Aging. All recruitment efforts shall be guided
						by a description of duties and a list of recruitment criteria developed in
						advance by the Area Agency on Aging.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 3 - Personnel Policies › Section 22VAC30-60-220 - Taking security deposits and making payments on behalf of clients

Current through Register Vol. 40, No. 24, July 15, 2024
Unless an Area Agency on Aging has an approved program
						for such purposes and any such security deposits and payments are explicitly
						covered under the agency's fidelity bond coverage, all officers, employees,
						volunteers and agents shall be prohibited from taking security deposits for
						clients or from making payments on behalf of participants of programs funded
						under the Older Americans Act, as amended. Where such programs are provided for
						and explicitly covered under the agency's fidelity bond coverage, adequate
						safeguards shall be formally in place and the operation of the program
						periodically monitored by the Area Agency on Aging.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 3 - Personnel Policies › Section 22VAC30-60-230 - Support for labor distribution

Current through Register Vol. 40, No. 24, July 15, 2024
A. Charges to awards for salaries and wages
					 shall be based on documented payrolls approved by a responsible supervisory
					 official of the Area Agency on Aging. The distribution of time worked must be
					 supported by personnel activity reports.
B. Labor distribution reports should be
					 prepared and controlled according to the following minimum standards:
1. Employees, including employees under
					 subcontract, are responsible for preparing their own
					 timecards/timesheets.
2. Employees
					 shall be provided clear instructions as to the work to be performed and the
					 grant/contract category or program to be charged.
3. Periodic internal reviews of the
					 timekeeping system shall be performed to assure compliance with system
					 controls.
4. Overtime hours shall
					 be approved in advance and justification provided.
5. A list of supervisors authorized to
					 approve timecards/timesheets shall be maintained along with signature cards
					 kept on file by the timekeeping office.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 3 - Personnel Policies › Section 22VAC30-60-240 - Up-to-date job descriptions for all Title III funded positions

Current through Register Vol. 40, No. 24, July 15, 2024
For each paid and volunteer position funded by Title III
						of the Older Americans Act, as amended, an Area Agency on Aging shall
						maintain:
1. A current and complete
					 job description which shall cover the scope of each position-holder's duties
					 and responsibilities and which shall be updated as often as required,
					 and
2. A current description of the
					 minimum entry-level standards of performance for each job.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 4 - Property Control › Section 22VAC30-60-250 - Inventorying acquired equipment

Current through Register Vol. 40, No. 24, July 15, 2024
An Area Agency on Aging shall conduct or have conducted
						on an annual basis an inventory of all equipment acquired with funds granted by
						the Virginia Department for Aging and Rehabilitative Services, including
						equipment acquired by their subcontractors and subgrantees.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.
Virginia Administrative Code › Title 22 - SOCIAL SERVICES › Agency 30 - DEPARTMENT FOR AGING AND REHABILITATIVE SERVICES › Chapter 60 - GRANTS TO AREA AGENCIES ON AGING › Part IV - Administration of Grants and Contracts › Article 4 - Property Control › Section 22VAC30-60-260 - Control of USDA commodities

Current through Register Vol. 40, No. 24, July 15, 2024
To prevent unauthorized diversion, all elderly nutrition
						projects obtaining commodities from USDA shall conduct an inventory at least
						once a year of all USDA commodities and shall maintain a perpetual inventory
						system over such commodities.
Statutory Authority
§ 51.5-131 of the Code of Virginia; 42 USC §
						  3001 et seq.