Virginia Administrative Code › Title 13 - HOUSING › Agency 10 - VIRGINIA HOUSING DEVELOPMENT AUTHORITY › Chapter 70 - RULES AND REGULATIONS FOR SECTION 8 EXISTING HOUSING ASSISTANCE PAYMENT PROGRAM › Section 13VAC10-70-50 - Responsibilities of the authority and the administrative agent

Current through Register Vol. 40, No. 24, July 15, 2024
Under the terms of the ASA, the authority will provide the
				  following services:
1. Train and
				supervise the administrative agent and provide the administrative agent with
				current forms, policies, and procedures.
2. Provide information to administrative
				agents to use in their outreach program to owners and income-eligible
				individuals and families, and pay for the costs of media advertising within the
				budgeted amount as approved.
3.
				Provide final review of and action on requests for lease approval submitted by
				the administrative agent.
4. Make
				housing assistance payments to owners and, where required, utility payments to
				individuals and families.
5. Review
				and approve claims by owners as submitted by the administrative agent; conduct
				informal hearings.
6. Administer
				and enforce HAP contracts with owners.
7. Monitor and enforce compliance with equal
				opportunity requirements, including the administrative agent's efforts to
				provide opportunities for individuals and families seeking housing outside
				areas of economic and racial concentration.
8. Monitor and enforce compliance with HUD's
				procedures and policies for program administration and fiscal
				reporting.
9. Process and approve
				for payment requisitions for reimbursement of preliminary expenses of the
				program as submitted by the administrative agent; make administrative fee
				payments to administrative agents.
10. Review the administrative agent's
				administration of the program, including unit inspections, at regularly
				scheduled intervals.
Under the terms of the ASA, the administrative agent shall be
				  responsible for implementing and administering the program with its
				  jurisdiction by performing the responsibilities set forth in the ASA, including
				  but not limited to the following:
1.
				Provide outreach to owners of rental housing units and income-eligible
				individuals and families to encourage participation by them in the program,
				including media advertising.
2.
				Encourage owners to make their rental housing units available by direct contact
				with landlords or associations.
3.
				Complete the certifications and recertifications for tenant eligibility, on
				such form(s) as the authority may require, to determine tenant
				eligibility.
4. Verify each
				applicant's income, assets, family composition, medical and other
				expenses.
5. Calculate the total
				tenant payment of each eligible individual or family.
6. Maintain a waiting list of eligible
				individuals and families.
7. Refer
				individuals and families from the waiting list to vacant moderate
				rehabilitation units as applicable.
8. Issue certificates of family participation
				or housing vouchers to eligible individuals and families, as needed, and
				conduct a briefing for each participant as to the procedures and requirements
				under the program.
9. Review the
				leases proposed by owners; determine rent reasonableness; and inspect the
				rental housing units.
10. Determine
				the amount of the housing assistance payments and the portion of the rent
				payable by the tenants.
11. Explain
				program procedures to owners, including those who have been approached by
				holders of certificates of family participation or housing vouchers.
12. Complete the necessary paperwork for
				submission of requests for lease approval to the authority by the required
				deadline.
13. Reexamine tenant
				income and redetermine amount of rent at least annually beginning 120 days
				prior to the anniversary date of each HAP contract.
14. Perform inspections of rental housing
				units at least annually and as requested by the tenants, owners, or the
				authority.
15. Inform owners of
				proper eviction proceedings and complete and submit to the authority the
				necessary paperwork for processing claims by the owners.
16. Notify tenants and owners of any changes
				made in the HAP contract pursuant to the terms thereof.
17. Maintain family folders and other
				documents and records required by the authority to ensure program efficiency
				and accuracy.
18. Requisition the
				authority monthly for reimbursement of preliminary expenses, if applicable;
				review fee income payments received from the authority for any discrepancies;
				maintain adequate documentation for all program related costs; and maintain a
				record of advertising expenses.
19.
				Inventory at least annually all nonexpendable equipment purchased with section
				8 preliminary funds.
20. Endeavor
				to ensure compliance with equal opportunity requirements, including efforts to
				provide opportunities for individuals and families seeking housing outside
				areas of economic and racial concentration.
21. Maintain a folder of all outreach efforts
				including copies of ads run, copies of mass mailings, etc.
22. Advise participating individuals and
				families of other support services available in the community.
23. Maintain all forms and reports according
				to the requirements of the Virginia Privacy Protection Act (§ 2.1-377 et
				seq. of the Code of Virginia).