Code of Vermont Rules › Agency 10 - AGENCY OF ADMINISTRATION › Sub-Agency 050 - DEPARTMENT OF BUILDINGS AND GENERAL SERVICES › Chapter 005 - GENERAL SPECIFICATIONS OF PURCHASING DIVISION (A8.100) › Section 10 050 005 - GENERAL SPECIFICATIONS OF PURCHASING DIVISION (A8.100)

Current through June, 2024
Contract Period - As indicated on the Request for Quotation
				  Form.
Transportation Charges - The price or prices quoted shall
				  include all transportation charges fully prepaid to any destination in
				  Vermont.
Quantities - For the information of bidders, the quantities
				  under this contract are estimated only and based on past usage. These
				  quantities may be increased or decreased to meet actual requirements.
Bids - Bids must be submitted on and in accordance with forms
				  provided by the State of Vermont, Purchasing Division.
All information required on proposal form, in connection with
				  each item against which a bid is submitted, must be given to constitute a
				  regular bid. Prices and information required by proposal, except signature of
				  bidder, should be typewritten for legibility. All signatures must be written in
				  ink. Stamped or typewritten signatures are not acceptable.
All bids must be sealed. They must be submitted either in
				  plain envelopes or those furnished by the state of Vermont, Purchasing
				  Division. All bids must be addressed to the State of Vermont, Purchasing
				  Division, Montpelier, Vermont. Bid envelopes must be clearly marked with the
				  requisition number, proposal title, opening date, and name of bidder.
Telegraphic bids may be considered at the discretion of the
				  State Purchasing Director.
Telephone quotations or amendments will not be accepted at
				  any time.
All bids will be publicly opened and read. Any interested
				  party may attend bid openings.
Delivery - Deliveries are to be made from time to time during
				  the contract period as requested by the using agencies.
Shipments shall be securely and properly packed, according to
				  accepted commercial practice, without extra charge for packing cases, bales,
				  sacks, or other containers, such containers to remain the property of the State
				  unless otherwise stated in the bid.
Deliveries which do not conform to the specifications or are
				  not in good condition upon receipt, shall be replaced promptly by the
				  contractor.
Tax - The State is exempt from all sales and all Federal
				  Excise taxes. An exemption certificate will be furnished upon request covering
				  taxable items. Please quote less these taxes.
Assignment - The contract shall not be assigned in whole or
				  in part without the written permission of the Purchasing Director of the State
				  of Vermont.
Cancellation - The State specifically reserves the right to
				  cancel any unfilled portion of the contract, providing, in the opinion of its
				  Purchasing Director, the services or materials supplied by the contractor are
				  not satisfactory or consistent with the terms of the contract.
Instructions:
1.
				GRADES - Where grades are not specified in inquiry, give grade on which you
				quote using terms which have a definite meaning to the trade.
2. SUBSTITUTION - Where bids are called for
				and the material or supply is identified by a manufacturer's brand, bidders may
				offer substitutes giving complete description, analysis or by submitting
				sample, whichever will best allow a comparison to be made.
3. SAMPLES of items, when required, must be
				furnished, free of expense, prior to the closing date, and if not destroyed,
				will, upon request, be returned.
4.
				Be sure to date, indicate firm name and manually sign bid, and mail to
				Department of Administration, Purchasing Division, Montpelier,
				Vermont.
5. SPECIFICATION CHANGE -
				Bidders will be notified in writing by the Purchasing Director of the State of
				Vermont of any changes or variations in the specifications. Verbal instructions
				from any other source will not be considered.
6. NON-COLLUSION - The State of Vermont is
				conscious of and concerned about instances where collusion seems evident. It
				should, therefore, be understood by all bidders that, in signing the bid with
				which this Request for Quotations is concerned, they agree that the Prices
				quoted have been arrived at without collusion and that no prior information
				concerning these prices has been received from or given to a competitive
				company. If there is sufficient evidence to warrant consideration of this bid
				by the Attorney General's Department, all bidders should understand that this
				paragraph may be used as a basis for litigation.
General Regulations & Policies, Federal. (Available from
				  U.S. Department of Agriculture.)
Handbook for Commodity Distribution to Schools. (Available
				  from donated Commodities Section, Purchasing Division.)
Surplus Property Manual. (Available from Central Surplus
				  Property Agency, Purchasing Division.)