Texas Administrative Code › Title 30 - ENVIRONMENTAL QUALITY › Part 1 - TEXAS COMMISSION ON ENVIRONMENTAL QUALITY › Chapter 336 - RADIOACTIVE SUBSTANCE RULES › Subchapter K - COMMERCIAL DISPOSAL OF NATURALLY OCCURRING RADIOACTIVE MATERIAL WASTE FROM PUBLIC WATER SYSTEMS › Section 336.1015 - Maintenance of Records and Reports

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Each licensee shall maintain any records and submit any reports required by the
				  conditions of the license, by the rules in this chapter, or by orders of the
				  commission. Copies of any records or reports required by the license, rules, or
				  orders must be submitted to the executive director or commission upon request.
				  All records and reports required by the license, rules, or orders must be
				  complete and accurate.
(b) Records
				  that are required by the rules in this chapter or by license conditions must be
				  maintained for a period specified by the appropriate rules or by license
				  condition. If a retention period is not otherwise specified, these records must
				  be maintained and transferred to the executive director as specified in
				  subsection (e) of this section as a condition of license termination unless the
				  executive director otherwise authorizes their disposition.
(c) Each record required by this chapter must
				  be legible throughout the specified retention period. The record must be the
				  original or a reproduced copy or a microform, provided that the copy or
				  microform is authenticated by authorized personnel and that the microform is
				  capable of producing a clear copy throughout the required retention period. The
				  record may also be stored in electronic media with the capability for producing
				  legible, accurate, and complete records during the required retention period.
				  Records, such as letters, drawings, and specifications, must include all
				  pertinent information, such as stamps, initials, and signatures. The licensee
				  shall maintain adequate safeguards against tampering with and the loss of
				  records.
(d) If there is a conflict
				  between the commission's rules, license condition, or other written approval or
				  authorization from the executive director pertaining to the retention period
				  for the same type of record, the longest retention period specified takes
				  precedence.
(e) Notwithstanding
				  subsections (a) - (d) of this section, the licensee shall record the location,
				  the quantity of wastes, and the radioactivity content by radionuclide of waste
				  disposed and shall transfer these records upon license termination to the
				  executive director and to such other government agencies or officials as
				  designated by the commission.
(f)
				  The licensee shall maintain copies of waste manifests of shipments received at
				  the disposal facility. Following receipt and acceptance of a shipment of
				  naturally occurring radioactive material (NORM) waste, the licensee shall
				  record the date that the shipment was received at the disposal facility; the
				  date of disposal of the NORM waste; a traceable shipment manifest number; the
				  containment integrity of the NORM waste disposal containers as received; any
				  discrepancies between materials listed on the manifest and those received; the
				  volume of any pallets, bracing, or other shipping materials, or of materials
				  generated on site, that are contaminated and are disposed of as contaminated or
				  suspect materials; and any evidence of leaking or damaged disposal containers
				  or radiation or contamination levels in excess of limits specified in rules of
				  the United States Department of Transportation or the Department of State
				  Health Services. The licensee shall briefly describe any repackaging operations
				  of any of the disposal containers included in the shipment, plus any other
				  information required by the commission as a license condition. The licensee
				  shall retain these records until the commission transfers or terminates the
				  license that authorizes the activities described in this section.
(g) Each licensee authorized to dispose of
				  NORM waste received from other persons shall file a copy of its financial
				  report or a certified financial statement annually with the executive director
				  in order to update the information base for determining financial
				  qualifications.
(h) Annual reports
				  must be submitted.
(1) Each licensee
				  authorized to dispose of NORM waste received from other persons under this
				  subchapter shall submit annual reports to the executive director. Reports must
				  be submitted by the end of the first calendar quarter of each year for the
				  preceding year.
(2) The annual
				  reports must include:
(A) specification of the
				  quantity of each radionuclide released to unrestricted areas in liquid and in
				  airborne effluents during the preceding year;
(B) the results of the environmental
				  monitoring program;
(C) a summary
				  of radioactivities and quantities of radionuclides disposed of;
(D) any instances in which observed site
				  characteristics were significantly different from those described in the
				  application for a license; and
(E)
				  any other information that the executive director may require.
(3) If the quantities of
				  radioactive materials released during the reporting period, monitoring results,
				  or maintenance performed are significantly different from those expected in the
				  documents previously reviewed as part of the licensing action, the annual
				  report must cover this specifically.