South Carolina Code of Regulations › Chapter 5 - DEPARTMENT OF AGRICULTURE › Article 1 - AGRICULTURAL COMMODITIES MARKETING ACT › Subarticle 1 - SOYBEANS › C - BY-LAWS OF THE SOUTH CAROLINA SOYBEAN BOARD › Section 5-23 - Meetings

Current through Register Vol. 48, No. 6, June 28, 2024
1. Regular meetings of the Board shall be held at least quarterly at the offices of the Board, unless otherwise ordered by the Board or the Chairman.
2. Special meetings of the Board may be held whenever called by the Chairman, or by the Vice-Chairman acting as Chairman, or by three or more members of the Board, and any and all business coming before the Board may be transacted at such special meetings.
3. Notices of all meetings, together with a written agenda, shall be mailed to each member of the Board to his known post office address, and, except in cases of emergency determined within the discretion of the Chairman, every such notice shall be mailed in time to be received by him at least five days prior to such meeting. In case of an emergency as much advance notice as is practicable shall be given by telephone or telegraph. The secretary of the Agriculture Commission or his designated agent, shall be given the same notice as that given to members.
4. The regular order of business of the Board, unless otherwise determined by the Chairman, shall be as follows:
1. Roll call
2. Approval of minutes of previous meeting
3. Action on matters on written agenda
4. New business
5. Each major proposition, including all recommendations to the Agriculture Commission, which the Board may adopt shall be in the form of a resolution, the enacting clause of which shall be:
"Be it Resolved by the South Carolina Soybean Board in Meeting Duly Assembled", or, in the event such proposition is adopted by mail vote, "Be it Resolved by the South Carolina Soybean Board in Mail Vote". Upon the request of any member, any such proposition under consideration by the Board shall be presented to the Board in written form prior to voting thereon. All resolutions shall, upon adoption by the Board, be recorded in a book for that purpose, and shall be authenticated by the signature of the Chairman, or Vice-Chairman when acting as Chairman, or the Assistant Secretary-Treasurer. Such record shall show the names of the members introducing and seconding the motion for adoption of each resolution. The record shall also show for each meeting the vote by which each resolution is adopted, and in the event a roll call vote is required, the vote of each individual member shall be recorded. The minutes of each meeting shall contain all resolutions or motions adopted during such meeting exactly as they appear in the record, except that minutes other than verbatim minutes need not show the vote by individual members in the event of a roll call vote, but only the number in favor of and the number opposed to each resolution. Any proposition which the Board may adopt which does not require the Agriculture Commission's review or approval prior to being made effective shall become effective upon adoption by the Board.
6. Voting in the Board shall be governed by the appropriate provisions of the Marketing Order. Any vote taken by mail, telephone, or telegraph shall be only upon order of the Chairman, and the question(s) submitted and a record of the members voting shall be made a part of the minutes of the Board, and, if applicable, the resolution's record. A confirmation in writing of the vote by each member shall be obtained for a telephone vote. At any assembled meeting, all votes shall be cast in person.
7. Seven of the voting members of the Board shall constitute a quorum for the transaction of all business.