Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 6 - STATE RECORDS › Subchapter C - STANDARDS AND PROCEDURES FOR MANAGEMENT OF ELECTRONIC RECORDS › Section 6.92 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words, terms, acronyms, and concepts when
					 used in this subchapter, shall have the following meanings, unless the context
					 clearly indicates otherwise. Terms defined in Texas Government Code §
										RSA 441.180 shall have
					 the meaning assigned by statute.
(1)
				  Archival state record--Archival state record has the meaning as defined in
				  Texas Government Code §
										RSA 441.180<subdiv>(2)</subdiv>.
(2) ARIS--Archives and Information Services
				  division of the commission.
(3)
				  Digital Rights Management--Various access control technologies that are used to
				  restrict usage or access of proprietary hardware, software, or copyrighted
				  works by controlling the use, modification and distribution of records, as well
				  as systems within devices that enforce these policies.
(4) Electronic state record--Information that
				  meets the definition of a state record in the Texas Government Code §
										RSA 441.031 and §
										RSA 441.180, and is
				  maintained in electronic format for computer processing, including the product
				  of computer processing of the information. Any state record may be created or
				  stored electronically in accordance with standards and procedures adopted as
				  administrative rules of the commission as authorized by Texas Government Code
				  §
										RSA 441.189.
(5) Essential state record--See Vital state
				  record.
(6) Final
				  disposition--Final processing of state records by either destruction or
				  archival preservation by the commission, by a state agency, or by an alternate
				  archival institution as permitted by Texas Government Code Chapter 441,
				  Subchapter L and 13 TAC §
										RSA 6.1<subdiv>(10)</subdiv>.
(7) Information systems--The combination of
				  information, technology, processes, and people brought together to support a
				  given business objective.
(8)
				  Institution of higher education--SEE State agency.
(9) Metadata--Data that summarizes basic
				  information about a record, and which can facilitate tracking, locating,
				  verifying authenticity, or working with specific records or data. Examples
				  include but are not limited to author, date created, date modified, file
				  extension, and file size.
(10)
				  Migration--In a computer environment, the act of moving data or records in
				  electronic form from one hardware or software system or configuration to
				  another so that they may continue to be understandable and usable for as long
				  as they are needed.
(11) Records
				  management program--The program of a state agency undertaken on a continuing
				  and active basis (i.e. not a project) to apply management techniques to the
				  creation, use, maintenance, retention, preservation, and destruction of state
				  records as required by Texas Government Code §
										RSA 441.183.
(12) Records series--A group of identical or
				  related records that are normally used and/or filed together, and that permit
				  evaluation as a group for retention scheduling purposes as defined in 13 TAC
				  §
										RSA 6.1<subdiv>(13)</subdiv>.
(13) State agency--State agency has the
				  meaning as defined in Texas Government Code §
										RSA 441.180<subdiv>(9)</subdiv>.
(14) Structured data--Data that resides in
				  fixed fields within a record or file. Relational databases and spreadsheets are
				  examples of structured data.
(15)
				  Vital state record--Vital state record has the meaning as defined in Texas
				  Government Code §
										RSA 441.180<subdiv>(13)</subdiv>.