South Carolina Code of Regulations › Chapter 18 - SOUTH CAROLINA COMMISSION FOR THE BLIND › Title 1 - BUSINESS ENTERPRISE PROGRAM › Section 18-9 - Blind Licensed Vendor Record Keeping and Reporting Procedures

Current through Register Vol. 48, No. 6, June 28, 2024
A. All Blind Licensed Vendors operating a vending facility will complete the BEP Monthly Stand Report each month.
B. Each Blind Licensed Vendor operating a vending facility will receive individualized instruction from his or her BEP Counselor enabling him or her to properly utilize the BEP Monthly Stand Report form.
C. The Blind Licensed Vendor will be responsible for the following:
1. Maintaining a record of all purchases (invoices paid during each month) and entering that amount on the BEP Monthly Stand Report each month and enclosing all invoices with his or her monthly stand report. (If invoices are lost, the Blind Licensed Vendor will obtain a duplicate invoice from his salesman or vendor.)
2. Maintaining an accurate record of gross cash (cash on hand which includes sales tax, rent, insurance and take home pay) and entering that amount on the BEP Monthly Stand Report. No cash may be removed for personal use until the money has been recorded as part of the gross cash figure.
3. Maintaining a record of all helpers' salaries and entering that information on the BEP Monthly Stand Report. The Blind Licensed Vendor will provide for payment of worker's compensation, social security taxes, insurance and all other related expenses on all employees.
4. The Blind Licensed Vendor will be responsible for submitting to the Department of Revenue the Monthly Sales Tax form with a check or money order for sales taxes made payable to the South Carolina Department of Revenue.
5. Insuring that the BEP Monthly Stand Report is mailed to the South Carolina Commission for the Blind no later than the 5th working day following the end of each month.
a. A report is late when it has not been mailed to the South Carolina Commission for the Blind on the 5th working day following the end of each month. The following steps will be enforced:
1. At the first occurrence of a late Monthly Stand Report, an Oral Warning will be issued by the BEP Counselor to the Blind Licensed Vendor. This Oral Warning will be accompanied by a letter stating that this is a first occurrence and is the first official warning.
2. At the second occurrence of a late Monthly Stand Report, the BEP Counselor will notify the Blind Licensed Vendor. The Blind Licensed Vendor will receive a warning from the BEP Counselor, this warning will be in writing and will indicate that it is the second official warning.
3. At the third occurrence of a late Monthly Stand Report, the BEP Director will notify the Blind Licensed Vendor in writing that he or she will be placed on probation for one year.
4. If a late Monthly Stand Report occurs during the probationary period, the Blind Licensed Vendor will be placed on a suspension status resulting in the loss of fringe benefits and right to bid on any vending facilities for a period of one year. Notification will be in writing from the BEP Director and hand delivered by the BEP Counselor or by certified mail.
5. If a Blind Licensed Vendor submits a late Monthly Stand Report during the suspension period (one-year) the Blind Licensed Vendor will be terminated.
6. If the Blind Licensed Vendor is unable to complete the BEP Monthly Stand Report, they may request help from the BEP Counselor assigned to their district. When the Blind Licensed Vendor is requesting assistance in completing the BEP Monthly Stand Report from either the BEP Counselor or the Agency, the Blind Licensed Vendor must make certain the following information is available to the BEP Counselor or the Agency.
a. Gross Cash-Line 1 on the Monthly Stand Report. The correct gross cash figure including all cash must be reported.
b. All invoices (purchases) must be included.
c. All helper's salaries-Line 3 of the Monthly Stand Report must be included.
d. All newspaper sales-Line 5 of the Monthly Stand Report must be included.
e. All Full Service Machine Income(map machines, USA Today, etc.)-Line 20 of the Monthly Stand Report must be included.