Oregon Administrative Rules › Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION › Division 150 - COUNTY AND SPECIAL DISTRICT RETENTION SCHEDULE › Section 166-150-0150 - Parks and Recreation

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
Chemical Application Records
Records documenting the application of chemicals such as pesticides,
			 herbicides, and fertilizers to parks and other property. Information usually
			 includes date used, weather conditions, application area, chemical applied, mix
			 ratio, and coverage rate. (Minimum retention: 3 years after
			 application)
(2)
Park and
			 Facility Inspection Records
Records documenting periodic inspection of
			 parks and facilities to check for damage and recommend repairs and maintenance.
			 Includes inspections of play equipment, lighting, sidewalks, restrooms, storage
			 areas, picnic tables, swimming pools, and other property and equipment. Records
			 often include inspection worksheets or checklists, reports, and related
			 documents. Information includes property or equipment location and description,
			 type of inspection, recommended repair, dates of inspection, and other data.
			 (Minimum retention: 2 years)
(3)
Park and Facility Use Permits
Permits issued to individuals or organizations for special uses of parks and
			 facilities. Examples include fun runs, bicycle races, events with more than a
			 specified number of participants, events including amplified sound, and those
			 at which alcoholic beverages will be served. May also include other special use
			 permits such as for the use of metal detectors and other equipment on park
			 property. (Minimum retention: 2 years after denial, revocation, or expiration
			 of permit)
(4)
Park Caretaker
			 Records
Records documenting the maintenance, construction, operation,
			 and rehabilitation of county parks, waysides, and recreational areas. The park
			 caretaker provides visitors with parksrelated information through distribution
			 of publications and educational presentations. The caretaker may also issue
			 permits and collect fees, and issue citations and written warnings. SEE ALSO
			 Permit and License Records, Agency-Issued in Administrative section. (Minimum
			 retention: 3 years after caretaker separation)
(5)
Participant Registration and
			 Attendance Records
Records documenting registration and attendance of
			 participants in various agency sponsored events, activities, and classes.
			 Records may include registration forms or cards, class or activity rosters, and
			 related documents. Information usually includes name, dates, and times of class
			 or activity, fee paid, and name, address, phone number, and signature of
			 participant. Further information may include pertinent medical data, date of
			 birth, signature of parent or guardian, and more. (Minimum retention: 3
			 years)
(6)
Rental and Loan
			 Records
Records documenting the rental or loan of agency owned
			 facilities or equipment. Examples include short term rental of facilities and
			 structures as well as rental or loan of sports equipment, tools, gardening
			 implements, and other items. Records often include applications, calendars,
			 lists, receipts, and related documents. Information usually includes name,
			 address, and phone number of renter or borrower, description of facility or
			 equipment, date and time rental or loan expires, signature, and other data.
			 (Minimum retention: 3 years)
(7)
Swimming Pool Operation and
			 Maintenance Records
Records documenting the operation and maintenance of
			 agency swimming pools. Information includes results of pool water quality tests
			 described in OAR 333-060-0200(3), date and time of filter backwash, dates
			 during which the pool was emptied and/or cleaned, and periods of recirculation
			 equipment operation and/or malfunction and repair. May also include records
			 documenting inspection and maintenance of safety equipment. (Minimum retention:
			 2 years after facility closes)
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS
				  192.005-192.170 &
				  357.805 -
				  357.895