Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 105 - Disclosure of Youth in Custody Case Record Information › Section 416-105-0030 - Use of Case Record Information by OYA and Other Service Agencies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Unless
			 otherwise prohibited by laws, rules, or the courts, OYA may disclose
			 information to administer programs and provide services to Youth in Custody.
			 Social service agencies, courts, foster parents, service providers (including
			 medical providers), and OYA agents that provide services to Youth in Custody at
			 the request of OYA are subject to these rules and OYA policies regarding
			 appropriate release of information.
(2) Reasons for disclosure include, but are
			 not limited to:
(a) Juvenile or tribal court
			 proceedings involving the jurisdiction, custody, placement, supervision, or
			 service provision to a Youth in custody;
(b) A social service agency, service provider
			 or OYA agent for the purpose of arranging appropriate services for a Youth in
			 Custody and the Youth in Custody's family (e.g., intensive family service
			 workers, foster parents, youth care centers, private youth caring agencies,
			 treatment centers, Indian social service or child welfare agencies, physicians
			 and other health care providers, mental health professionals, volunteers,
			 student interns);
(c) A legislator
			 or legislative body committee member with a release of information signed by
			 the Youth in Custody. If the legislator or committee member requests
			 information to respond to a Youth in Custody's letter, the letter is considered
			 a release of information. If the legislator or committee member requests
			 information to respond to a Youth in Custody's telephonic request, OYA may
			 briefly discuss the case if the legislator or committee member can assure the
			 Youth in Custody has authorized disclosure and there is neither physical
			 inspection nor copying of the records by the legislator or committee
			 member;
(d) The Division of Child
			 Support when information is needed to locate children or absent parents, or to
			 establish support for a Youth in Custody in OYA custody;
(e) Agencies for program review or audit,
			 with prior OYA written authorization;
(f) The Department of Human Services when the
			 information is to determine a Youth in Custody's eligibility for services, or
			 for administration of its programs;
(g) A law enforcement agency or a district
			 attorney's office when the information is needed for a child abuse assessment,
			 or criminal investigation, civil or criminal proceedings related to
			 administering OYA programs;
(h)
			 Citizen review boards when carrying out official duties of the board;
(i) A public disclosure in compliance with
			 OYA policy, including, but not limited to instances where:
(A) A Youth in Custody escapes from a secure
			 facility or absconds from community placement; has been abducted or missing and
			 believed to be in danger; or is missing and believed to be a threat to the
			 welfare of others;
(B) A Youth in
			 Custody presents a clear and immediate danger to another person or society.
			 Information will be provided to proper authorities and the person or entity in
			 danger;
(C) OYA determines that
			 publicly recognizing a Youth in Custody is in the Youth in Custody's best
			 interest to secure essential services for the Youth in Custody, or to recognize
			 the Youth in Custody's special achievement; and
(j) The Youth in Custody authorizes release
			 of information by signing an appropriate release form.