Texas Administrative Code › Title 43 - TRANSPORTATION › Part 1 - TEXAS DEPARTMENT OF TRANSPORTATION › Chapter 9 - CONTRACT AND GRANT MANAGEMENT › Subchapter B - CONTRACTS FOR HIGHWAY PROJECTS › Section 9.16 - Tabulation of Bids

Current through Reg. 49, No. 28; July 12, 2024
(a) Official bid
				  amount. Except for lump sum building contract bid items, the official total bid
				  amount for each bidder will be determined by multiplying the unit bid price
				  written in for each item by the respective quantity and totaling those
				  amounts.
(b) Department
				  interpretations.
(1) Bids where unit bid
				  prices have been left blank will be considered by the department to be
				  incomplete and nonresponsive. If a bid has a regular and a corresponding
				  alternate bid item or group of items, the bid will not be considered to be
				  incomplete if either the regular bid item, or group of items, or the alternate
				  bid item, or group of items, has a unit bid price entered. If both a regular
				  bid item, or group of items, and a corresponding alternate bid item, or group
				  of items, are left blank, the bid will be considered to be incomplete and
				  nonresponsive. A bidder who elects to bid on a bid item group corresponding to
				  a regular or alternate bid item, or group of items, must include unit bid
				  prices for each bid item contained in the bid item group.
(2) Bid entries such as no dollars and no
				  cents, zero dollars and zero cents, or numerical entries of $0.00 will be
				  interpreted to be one-tenth of a cent ($.001) and will be entered in the bid
				  tabulation as $.001, except as provided in paragraph (6) of this subsection.
				  Any entry extended to more than three decimal places will be rounded to the
				  nearest tenth of a cent and entered as such. For rounding purposes contained in
				  this subsection, entries of five-hundredths of a cent or more will be rounded
				  up to the next highest tenth of a cent, while entries of four-hundredths of a
				  cent or less will be rounded down to the next lowest tenth of a cent.
(3) If the bidder submits both an electronic
				  bid and a properly completed manual bid, the department will use the electronic
				  bid to determine the total bid amount of the bid. If the bidder submits an
				  electronic bid and a manual bid that is not complete, the department will use
				  the electronic bid to determine the total bid amount of the bid.
(4) If the bidder submits two or more manual
				  bids, all responsive manual bids will be tabulated, and the department will use
				  the lowest bid tabulation to determine the total bid amount of the
				  bid.
(5) If a unit bid price is
				  illegible, the department will make a documented determination of the unit bid
				  price for tabulation purposes.
(6)
				  If a unit bid price has been entered for both the regular bid item, or group of
				  items, and a corresponding alternate bid item, or group of items, the
				  department will determine the option that results in the lowest total cost to
				  the state and tabulate as such, except as provided in subparagraphs (A) and (B)
				  of this paragraph. If both the regular and alternate bids result in the same
				  cost to the state, the department will select the regular bid item or items.
(A) If both a regular bid item or a group of
				  items, and a corresponding alternate bid item or group of items, have an entry
				  such as no dollars and no cents, zero dollars and zero cents, or numerical
				  entries of $0.00, the department will make two calculations using one-tenth of
				  a cent ($.001) for each item as described in paragraph (2) of this subsection.
				  The department will determine the option that results in the lowest total cost
				  to the state and tabulate as such. If both the regular and alternate bids
				  result in the same cost to the state, the department will select the regular
				  bid item or items.
(B) If a unit
				  bid price greater than zero has been entered for either a regular bid or
				  corresponding alternate bid item, or a group of items, and an entry of no
				  dollars and no cents, zero dollars and zero cents, or a numerical entry of
				  $0.00 has been entered for the other corresponding item, or group of items, the
				  department will use the unit bid price that is greater than zero for bid
				  tabulation.