Texas Administrative Code › Title 19 - EDUCATION › Part 1 - TEXAS HIGHER EDUCATION COORDINATING BOARD › Chapter 17 - RESOURCE PLANNING › Subchapter A - GENERAL PROVISIONS › Section 17.3 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms shall have the following
					 meanings, unless the context clearly indicates otherwise.
(1) Acquisition--To come into possession or
				  control of real property or facilities. This includes the acceptance, purchase,
				  lease-purchase, transfer, or exchange of land or facilities.
(2) Academic Facilities--Facilities used for
				  primary instruction, research, and public service functions of the institution.
				  Academic facilities typically would include classrooms, libraries,
				  administrative and faculty offices, and student and research
				  laboratories.
(3)
				  Addition--Expansion or extension of an existing facility that increases its
				  size or capacity.
(4) Assignable
				  Area of a Building--The sum of all areas within the interior walls of rooms on
				  all floors of a building assigned to, or available for assignment to, an
				  occupant or use, excluding unassigned space. This is also referred to as net
				  assignable square feet (NASF).
(5)
				  Athletic Facilities--Facilities used for athletic programs, including
				  intercollegiate athletics, intramural athletics, and athletically oriented
				  academic programs.
(6) Auditorium
				  or Assembly--A room, hall, or building designed and equipped for the assembly
				  of large groups for such events as dramatic and musical productions, devotional
				  activities, livestock judging, faculty/staff meetings, or commencement.
				  Included are theaters, concert halls, arenas, chapels, and livestock judging
				  pavilions. Assembly facilities may also serve instructional purposes to a minor
				  or incidental extent.
(7) Auxiliary
				  Enterprise Buildings or Space--Income-generating structures and space such as
				  dormitories, cafeterias, student union buildings, stadiums, athletic
				  facilities, housing or boarding facilities used by a fraternity, sorority, or
				  private club, and alumni centers used solely for those purposes. Auxiliary
				  space is not supported by State appropriations.
(8) Board or Coordinating Board--The Texas
				  Higher Education Coordinating Board members and the agency staff.
(9) Building--A structure with at least two
				  walls for permanent or temporary shelter of persons, animals (excluding animal
				  caging equipment), plants, materials, or equipment that is attached to a
				  foundation, roofed, serviced by a utility (exclusive of lighting), is a source
				  of maintenance and repair activities, and is under the control or jurisdiction
				  of the institution's governing board, regardless of its location.
(10) Building Replacement Estimate Report--A
				  report that provides an overall estimate of the campus' buildings replacement
				  cost. The Board produces this report to aid institutions in reporting their
				  deferred maintenance needs as a percentage of the total campus' replacement
				  value.
(11) Educational and General
				  (E&G) Building Replacement Estimate--A comparative indicator of the
				  relative condition of facilities calculated by dividing the deferred
				  maintenance backlog by the current Building Replacement Estimate. This may be
				  calculated for an individual building, group of buildings, or an entire
				  campus.
(12) Institution-Wide
				  Building Replacement Estimate--The institution-wide relative value of an
				  institution's facilities, as determined annually by the Board. The method of
				  calculation is based on approved Board project costs. Building Replacement
				  Estimates are calculated for Educational and General space and Institution-Wide
				  space. A 25 percent add-on is included to account for the cost of necessary
				  infrastructure. These are NOT to be used for insurance purposes.
(13) Campus Condition Report--A report
				  outlining facility maintenance needs in the areas of deferred maintenance and
				  critical deferred maintenance.
(14)
				  Campus Master Plan--A detailed long-range plan of institutional physical plant
				  needs, including facilities construction and/or development, land acquisitions,
				  and campus facilities infrastructure; the plan provides long-range and
				  strategic analyses and facilities development guidelines.
(15) Certification--Institutional attestation
				  of reports or other submissions as being true or as represented.
(16) Classroom--A room used for scheduled
				  classes. These rooms may be called lecture rooms, lecture-demonstration rooms,
				  seminar rooms, or general-purpose classrooms. A classroom may contain
				  multimedia or telecommunications equipment, such as those used for distance
				  learning. A classroom may be furnished with special equipment (e.g., globes,
				  maps, pianos) appropriate to a specific area of study. A classroom does not
				  include conference rooms, meeting rooms, auditoriums, or class
				  laboratories.
(17) Class
				  Laboratory--A room used primarily by regularly scheduled classes that require
				  special-purpose equipment for student participation, experimentation,
				  observation, or practice in a field of study. Class laboratories may be
				  referred to as teaching laboratories, instructional shops, computer
				  laboratories, drafting rooms, band rooms, choral rooms, group studios.
				  Laboratories that serve as individual or independent study rooms are not
				  included.
(18) Clinical Facility--A
				  facility often associated with a hospital or medical school that is devoted to
				  the diagnosis and care of patients in the instruction of health professions and
				  allied health professions; medical instruction may be conducted, and patients
				  may be examined and discussed. Clinical facilities include, but are not limited
				  to, patient examination rooms, testing rooms, and consultation rooms.
(19) Committee--The members of the Board
				  appointed to consider facility-related issues.
(20) Commissioner--The chief executive
				  officer of the Texas Higher Education Coordinating Board agency.
(21) Cost--The portion of the total project
				  costs that are reported by the institution as being for the actual cost of
				  construction, repair/renovation, or the actual purchase price for improved real
				  property purchases. Not included are costs associated with site acquisition
				  (for construction projects), closing costs (for improved real property
				  purchases) fixed equipment, site development, furniture and moveable equipment,
				  construction services, life safety compliance, professional services fees,
				  demolition costs, eminent domain costs, environmental development, or
				  contingency amounts.
(22) Critical
				  Deferred Maintenance--Any deferred maintenance that if not corrected in the
				  current budget cycle places its building occupants at risk of harm or the
				  facility at risk of not fulfilling its functions.
(23) Deferred Maintenance--The accumulation
				  of facility components in need of repair or replacement brought about by age,
				  use, or damage, for which remedies are postponed or considered backlogged, that
				  is necessary to maintain and extend the life of a facility. This includes
				  repairs postponed due to funding limitations.
(24) Education and General (E&G)
				  Space--Space used for teaching, research, or the preservation of knowledge,
				  including the proportional share used for those activities in any building or
				  facility used jointly with auxiliary enterprise, or space that is permanently
				  unassigned. E&G space may be supported by state appropriations.
(25) E&G Cost--E&G Space/Total Space
				  x Cost. The costs associated with the E&G space included in a project. This
				  is determined by dividing the E&G assignable square feet by the total
				  project assignable square feet and then multiplying the result by the
				  cost.
(26) Efficiency--The
				  proportion of the gross square feet that can be assigned. This is determined by
				  dividing the net assignable square feet by the gross square feet.
(27) Energy Systems--Infrastructure in a
				  building that includes facility electric, gas, heating, ventilation, air
				  conditioning, and water systems.
(28) Energy Savings Performance Contract--A
				  contract for energy or water conservation measures to reduce energy or water
				  consumption or operating costs of institutional facilities in which the
				  estimated savings in utility costs resulting from the conservation measures is
				  guaranteed to offset the cost of the measures over a specified
				  period.
(29) Facilities
				  Audit--Comprehensive review of institutional facility development, planning
				  activities, and reports.
(30)
				  Facilities Inventory--A collection of building and room records that reflects
				  institutional space and how it is being used. The records contain codes that
				  are uniformly defined by the Board and the United States Department of
				  Education and reported by the institutions on an ongoing basis to reflect a
				  current facilities inventory. The facilities inventory includes a record of
				  property owned by or under the control of the institution.
(31) Capital Expenditure Plan (MP1)--A
				  detailed formulation of institutional programs to address repairs, renovations,
				  deferred maintenance, critical deferred maintenance, facilities construction,
				  demolition, property acquisitions, or infrastructure.
(32) Gift--A donation or bequest of money or
				  another tangible item, a pledge of a contribution, or the acquisition of real
				  property or facilities at no cost to the state or to the institution. It may
				  also represent a method of finance for a project.
(33) Gross Square Feet (GSF)--The sum of all
				  square feet of floor areas within the outside faces of a building's exterior
				  walls. This includes the areas, finished and unfinished, on all floors of an
				  enclosed structure, i.e., within the environmentally controlled envelope, for
				  all stories or areas which have floor surfaces.
(34) Improved Real Property--Real property on
				  which there are buildings or facilities.
(35) Information Resource Project--Projects
				  related to the purchase or lease-purchase of computer equipment, purchase of
				  computer software, purchase or lease-purchase of telephones, telephone systems,
				  and other telecommunications and video-teleconferencing equipment.
(36) Infrastructure--The basic physical
				  structures needed for the operation of a campus to include roads, water supply,
				  sewers, power grids, telecommunications, and so forth. Systems within five feet
				  of a building are considered building systems and are not
				  infrastructure.
(37) Institution or
				  institution of higher education--A Texas public institution of higher education
				  as defined in Texas Education Code, §
										61.003(8),
				  except a community/junior college.
(38) Legislative Authority--Specific
				  statutory authorization.
(39)
				  Lease--A contract by which real estate, equipment, or facilities are conveyed
				  for a specified term and for a specified rent. Includes the transfer of the
				  right to possession and use of goods for a term in return for consideration.
				  Unless the context clearly indicates otherwise, the term includes a
				  sublease.
(40) Lease-Purchase--A
				  lease project that includes the acquisition of real property by purchase, gift,
				  or any other voluntary transaction at some future time.
(41) Mixed Use--Facilities that have a
				  mixture of uses. These may include facilities that are E&G and
				  non-E&G.
(42) Net Assignable
				  Square Feet (NASF)--The sum of all areas within the interior walls of rooms on
				  all floors of a building assigned to, or available for assignment to, an
				  occupant or use, excluding unassigned areas. NASF includes auxiliary space and
				  E&G space.
(43) New
				  Construction--The creation of a new building or facility, the addition to an
				  existing building or facility, or new infrastructure that does not currently
				  exist on campus. New construction would add gross square footage to an
				  institution's existing space.
(44)
				  Parking Structure--A facility or garage used for housing or storing vehicles.
				  Included are garages, boathouses, airport hangars, and similar buildings. Barns
				  or similar field buildings that house farm implements and surface parking lots
				  are not included.
(45) Phased
				  Project--A project that has more than one part, each one having fixed beginning
				  and ending dates, specified cost estimates, and scope. Phased projects consider
				  future phase needs in the project plan; each phase is able to stand alone as an
				  individual project.
(46)
				  Project--The process that includes the construction, repair, renovation,
				  addition, alteration of a campus, building, or facility, or its infrastructure,
				  or the acquisition of real property.
(47) Project Review--The process used by the
				  Board and Board staff to determine whether the project meets Board adopted
				  standards for cost, efficiency, space need and space use.
(48) Purchase--The acquisition of and
				  interest in real property in exchange for valuable consideration.
(49) Real Property--Land with or without
				  improvements such as buildings.
(50) Repair and Renovation
				  (R&R)--Construction upgrades to an existing building, facility, or
				  infrastructure that currently exists on campus; this includes the finish-out of
				  shell space. R&R may add E&G NASF space.
(51) Research Facility--A facility used
				  primarily for experimentation, investigation, or training in research methods,
				  professional research and observation, or a structured creative activity within
				  a specific program. Included are laboratories used for experiments or testing
				  in support of instructional, research, or public service activities.
(52) Shell Space--An area within a building
				  with an unfinished interior designed to be converted into usable space at a
				  later date.
(53) Space Need--The
				  result of the comparison of an institution's actual space to the predicted need
				  as calculated by the Board's Space Projection Model.
(54) Space Use--The determination of the
				  efficiency of use in existing facilities as determined by institutional
				  performance on accepted measures.
(55) Standard--Basis, criteria, or benchmark
				  used for evaluating the merits of a project request or an institutional
				  comparison to a benchmark.
(56)
				  Technical Research Building--Space used for research, testing, and training in
				  a mechanical or scientific field. Special equipment is required for staff
				  and/or student experimentation or observation. Included are specialized
				  laboratories for new technologies that have stringent environmental controls on
				  air quality, temperature, vibration, and humidity. Facilities generally include
				  space for specialized technologies, semiconductors, biotechnology, advanced
				  materials, quantum computing and advanced manufacturing quantum computing
				  technology, nanoscale measurement tools, integrated microchip-level
				  technologies for measuring individual biological molecules, and experiments in
				  nanoscale disciplines.
(57) Tuition
				  Revenue Bonds Project--A project for which an institution has legislative
				  authority to finance a construction or land acquisition project as provided for
				  in Texas Education Code, §§
										55.01 -
				  55.25.
(58) Unimproved Real Property--Real property
				  on which there are no buildings or facilities.
(59) University System--The association of
				  one or more public senior colleges or universities, medical or dental units, or
				  other agencies of higher education under the policy direction of a single
				  governing board.