Oregon Administrative Rules › Chapter 137 - DEPARTMENT OF JUSTICE › Division 48 - MODEL RULES CONSULTANT SELECTION: ARCHITECTURAL, ENGINEERING AND LAND SURVEYING SERVICES AND RELATED SERVICES CONTRACTS › Section 137-048-0210 - Informal Selection Procedure

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Contracting Agencies may use the informal selection procedure described in this
			 rule to obtain a Contract if the Estimated Fee is expected not to exceed
			 $250,000.
(2) Contracting Agencies
			 using the informal selection procedure on the basis of qualifications alone or,
			 for Related Services, on the basis of price and qualifications shall:
(a) Create a request for Proposals ("RFP")
			 that includes at a minimum the following:
(A)
			 A description of the Project for which a Consultant's Architectural,
			 Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying
			 Services or Related Services are needed and a description of the Architectural,
			 Engineering, Photogrammetric Mapping, Transportation Planning or Land Surveying
			 Services or Related Services that will be required under the resulting
			 Contract;
(B) The anticipated
			 Contract performance schedule;
(C)
			 Conditions or limitations, if any, that may constrain or prohibit the selected
			 Consultant's ability to provide additional services related to the Project,
			 including construction services;
(D) The date and time Proposals are due and
			 other directions for submitting Proposals;
(E) Criteria upon which the most qualified
			 Consultant will be selected. Selection criteria may include, but are not
			 limited to, the following:
(i) The amount and
			 type of resources and number of experienced staff the Consultant has committed
			 to perform the Architectural, Engineering, Photogrammetric Mapping,
			 Transportation Planning or Land Surveying Services or Related Services
			 described in the RFP within the applicable time limits, including the current
			 and projected workloads of such staff and the proportion of time such staff
			 would have available for the Architectural, Engineering, Photogrammetric
			 Mapping, Transportation Planning or Land Surveying Services or Related
			 Services;
(ii) Proposed management
			 techniques for the Architectural, Engineering, Photogrammetric Mapping,
			 Transportation Planning or Land Surveying Services or Related Services
			 described in the RFP;
(iii) A
			 Consultant's capability, experience and past performance history and record in
			 providing similar Architectural, Engineering, Photogrammetric Mapping,
			 Transportation Planning or Land Surveying Services or Related Services,
			 including but not limited to quality of work, ability to meet schedules, cost
			 control methods and Contract administration practices;
(iv) A Consultant's approach to
			 Architectural, Engineering, Photogrammetric Mapping, Transportation Planning or
			 Land Surveying Services or Related Services described in the RFP and design
			 philosophy, if applicable;
(v) A
			 Consultant's geographic proximity to and familiarity with the physical location
			 of the Project;
(vi) Volume of
			 work, if any, previously awarded to a Consultant, with the objective of
			 effecting equitable distribution of Contracts among qualified Consultants,
			 provided such distribution does not violate the principle of selecting the most
			 qualified Consultant for the type of professional services required;
(vii) A Consultant's ownership status and
			 employment practices regarding women, minorities and emerging small businesses
			 or historically underutilized businesses;
(viii) Whether the Consultant owes a
			 liquidated and delinquent debt to the State of Oregon; and
(ix) If the Contracting Agency is selecting a
			 Consultant to provide Related Service, pricing policies and pricing proposals
			 or other pricing information, including the number of hours proposed for the
			 services required, expenses, hourly rates and overhead.
(F) A Statement that Proposers responding to
			 the RFP do so solely at their expense, and Contracting Agency is not
			 responsible for any Proposer expenses associated with the RFP;
(G) A statement directing Proposers to the
			 protest procedures set forth in these Division 48 rules; and
(H) A sample form of the Contract.