Oregon Administrative Rules › Chapter 160 - SECRETARY OF STATE, CORPORATION DIVISION › Division 40 - UNIFORM COMMERCIAL CODE - ARTICLE 9 › Section 160-040-0503 - Rules Applied to Search Requests

Current through Register Vol. 63, No. 7, July 1, 2024
Search results are produced by the application of standardized
				search logic to the name presented to the filing officer. Human judgment does
				not play a role in determining the results of the search. The following rules
				apply to searches:
(1) Number of
			 matches. There is no limit to the number of matches that may be returned in
			 response to the search criteria.
(2) Case. No distinction is made between
			 upper and lower case letters.
(3)
			 "&" (and). The character "&" (the ampersand) is deleted and replaced
			 with the characters "and" each place it appears in the name.
(4) Punctuation. Punctuation marks and
			 accents are disregarded. For the purposes of this rule, punctuation and accents
			 include all characters other than the numerals 0 through 9 and the letters A
			 through Z (in any case) of the English alphabet.
(5) Organization names. The following words
			 and abbreviations at the end of an organization name that indicate the
			 existence or nature of the organization are "disregarded" to the extent
			 practicable as determined by the filing office's programming of its UCC
			 information management system: Oregon "Ending Noise Words" List: [List not
			 included. See ED. NOTE.]
(6)
			 "The." The word "the" at the beginning of an organization debtor name is
			 disregarded.
(7) Spaces. All
			 spaces are disregarded.
(8) First
			 personal name and additional name(s)/initial(s). For first personal name and
			 additional name(s)/initial(s) of individual debtor names, initials are treated
			 as the logical equivalent of all names that begin with such initials, and first
			 personal name and no additional name(s)/initial(s) is equated with all
			 additional name(s)/initial(s). For example, a search request for "John A.
			 Smith" would cause the search to retrieve all filings against all individual
			 debtors with "John" or the initial "J" as the first personal name, "Smith" as
			 the surname, and with the initial "A" or any name beginning with "A" in the
			 additional name(s)/initial(s)field. If the search request were for "John Smith"
			 (first personal name and surnames with no designation in the additional
			 name(s)/initial(s) field, the search would retrieve all filings against
			 individual debtors with "John" or the initial J as the first personal name,
			 "Smith" as the surname and with any name or initial or no name or initial in
			 the additional name(s)/initial(s) field.
(9) Surname only. If the name being searched
			 is the surname of an individual debtor name without any first personal name or
			 addition al name(s)/initial(s)provided, the search will retrieve from the UCC
			 information management system all Unlapsed Records or, if requested by the
			 searcher, all Active Records that pertain to financing statements with
			 individual debtor names that consist of such surname, any or no addition al
			 name(s)/initial(s) and no first personal name.
(10) Suffixes. Suffixes of individual names,
			 such as "Jr." and "III" will be disregarded as search criteria.
(11) After using the preceding rules to
			 modify the name being searched, the search will retrieve from the UCC
			 information management system all Active Records that pertain to financing
			 statements with debtor names that, after being modified as provided in this
			 rule, exactly match the modified name being searched.
Lists referenced are available from the
				  agency.
Stat. Auth.: ORS
				  79.0526
Stats. Implemented: ORS
				  79.0506 &
				  79.0523