Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 601a - GENERAL PROVISIONS; CLASSIFICATION SYSTEM › Subchapter A - GENERAL PROVISIONS › Section 601a.3 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The words,
					 terms and phrases, when used in this subpart, have the meaning as set forth in
					 71 Pa.C.S. Part III (relating to civil service reform), unless the context
					 clearly indicates otherwise.
(b)
					 The following words and terms, when used in this subpart, have the following
					 meanings, unless the context clearly indicates otherwise:
Act
- The act of June 28, 2018
						(P.L.
						460, No. 71) 71 Pa.C.S. Part III, commonly
						referred to as "the Civil Service Reform Act.''
Alternate rule
- An alternative selection
						rule elected by an appointing authority for appointments and promotions made
						through the examination and certification process, which gives the appointing
						authority the ability to select from all eligibles on an appropriate eligible
						list or a specific alternate number of eligibles on an appropriate eligible
						list, greater than three, to fill a position.
Applicant
- An individual who applies for
						an appointment or a promotion to a position in the classified service.
Application
- A form, as prescribed by
						the Office of Administration, used by individuals to express interest in
						employment in a position or positions in the classified service.
Appointment
- The hiring or movement of
						an individual into a position through entrance examination, reassignment,
						transfer, demotion or reinstatement. The term does not include the acceptance
						of an offer of employment, or the movement of an individual into a position
						through promotion.
Certification
- The submission of the
						names of one or more eligibles by the Office of Administration to an appointing
						authority to fill one or more positions.
Disability
- As defined by the Americans
						with Disabilities Act of 1990, as amended (42 U.S.C.A. §§
													12101-
						12213).
Emergency appointment
- The temporary and
						limited appointment of an individual into a position to meet an appointing
						authority's needs during an emergency.
Emergency employee
- An individual
						temporarily appointed into a position through an emergency appointment.
Examination
- A test, series of tests or
						assessments used to determine the degree to which individuals are qualified for
						appointment or promotion to a position or job classification in the classified
						service.
Intern
- An individual appointed or
						promoted to an intern job classification.
Job classification
- A "job,'' "job
						title,'' "class'' or "class of positions,'' as defined by the act.
Job specification
- A written description
						of a job classification, which defines and describes representative duties and
						responsibilities and sets forth the minimum qualifications of the job
						classification.
Leave of absence
- A temporary and
						limited separation from the classified service granted by an appointing
						authority to an employee for purposes such as, but not limited to, extended
						illness, school attendance, cyclical employment, Olympic participation,
						military duty or training, or employment in a non-civil service position,
						including a position within the Senior Management Service. The term does not
						include paid absences, such as paid annual leave, paid sick leave, or paid
						compensatory leave, or unpaid absences that do not result in a separation from
						the classified service.
Mandatory reemployment list
- A list of
						individuals who have been furloughed and who are eligible for a mandatory
						reemployment preference under §
												604a.5(f)
						(relating to furlough).
Military duty
- Active duty, including
						active duty for training or inactive duty training, in the Uniformed Services
						on dates ordered or authorized by the Uniformed Service.
Minimum qualifications
- The minimum
						knowledge, skills, abilities, experience, training, education, licenses,
						certificates, special requirements and other requisites essential to the
						performance of the work of a job classification, as set forth in the relevant
						job specification.
Optional reemployment list
- A list of
						individuals who have been furloughed and who are eligible for reemployment
						under § 604a.5(g).
Preferred reemployment list
- A list of
						individuals who, upon the expiration or end of an approved leave of absence,
						could not be returned to a position in the same job classification under §
												604a.1(e)(1) or
						(2) (relating to leaves of absence
						generally).
Probationary employee
- An individual
						serving a probationary period prior to acquiring regular status in a
						position.
Probationary status
- The standing in a
						position held by a probationary employee.
Provisional employee
- An individual who
						was appointed to a position through an accelerated entrance examination program
						and who is serving a 6-month working test period prior to the required
						probationary period.
Reassignment
- The movement of an
						employee, within the same appointing authority, from one position to another
						position in the same or similar job classification for which the employee
						qualifies at the same maximum salary.
Reclassification
- The change of a
						classification of a position from one job classification and code to another
						job classification and code.
Regular status
- The standing in a
						position conferred upon an employee who has successfully completed the
						corresponding probationary period.
Reinstatement
- The reappointment of a
						former regular employee who resigned or otherwise voluntarily separated from
						employment in the classified service.
Resignation
- The voluntary termination
						of employment by an employee, which is evidenced by the employee's written or
						verbal notice.
Rule of three
- The default selection
						rule for appointments and promotions made through the examination and
						certification process, which requires an appointing authority to choose from
						among the three highest-ranking available eligibles to fill a vacant position.
						The rule of three may include more than three eligibles when tied scores exist
						with the third highest-ranking eligible.
Senior Management Service
- Positions in
						the Commonwealth's unclassified service that have broad policy participation
						and management responsibility.
Seniority
- The amount of time an
						employee has continuously served in a position in the classified
						service.
Separation
- The voluntary or involuntary
						termination of employment in the classified service, including temporary and
						permanent terminations.
Special Advisor for Veterans' Programs
-
						The individual appointed by the Secretary of Administration under
						71 Pa.C.S. §
													2202(a)(12) (relating to
						duties of Office of Administration).
Substitute appointment
- The temporary
						appointment of an individual into a position that is vacant due to the granting
						of leave of absence for military duty to the incumbent of the position.
Substitute employee
- An individual
						temporarily appointed or promoted to a position through a substitute
						appointment or a substitute promotion.
Substitute promotion
- The temporary
						promotion of an individual into a position that is vacant due to the granting
						of military leave to the incumbent of the position.
Suspension
- The temporary and
						involuntary separation of an employee from employment in the classified
						service.
Temporary employee
- An individual
						appointed to a temporary position.
Trainee
- An individual appointed or
						promoted to a training level job classification.
Training period
- The period of time a
						trainee will remain in a training level job classification, during which the
						trainee receives general or specialized training, or both.
Transfer
- The movement of an employee
						from one appointing authority to a different appointing authority in the same
						job classification.
Uniformed services
- As defined by Title
						10, Subtitle A of the United States Code, as amended (10 U.S.C. §
													101(a)(5)).
Unskilled position
- A position for which
						the principal job function is manual labor or work requiring limited or no
						prior education or training.
Vacancy posting
- A posted announcement
						of a vacant, or soon to be vacant, position or group of positions within an
						appointing authority, which will be filled by examination or an internal
						recruitment method.
Veteran
- An individual who, based on
						their service in the armed forces of the United States, is eligible to receive
						an employment preference under 51 Pa.C.S. Chapter 71 (relating to veterans'
						preference).
(c) Subsection
					 (a) supersedes 1 Pa. Code §
											31.3 (relating to
					 definitions).