Code of Vermont Rules › Agency 22 - DEPARTMENT OF EDUCATION › Sub-Agency 000 - GENERAL › Chapter 026 - ALLOWABLE AND EXTRAORDINARY TRANSPORTATION EXPENDITURES › Section 22 000 026 - ALLOWABLE AND EXTRAORDINARY TRANSPORTATION EXPENDITURES

Current through June, 2024
SUBCHAPTER 9300
				ALLOWABLE AND EXTRAORDINARY TRANSPORTATION EXPENDITURES
9301 Statutory Authority
Subsection
				  22(c) and
				  (d) of Act 60 of the 1997 Session
9302 Definition of Allowable
				Transportation Expenditures
9302.1 For the
				purposes of Subsection
				22(c)
				of Act 60 of the 1997 Session, "allowable transportation expenditures" means
				the cost of transporting students on one trip per school day to and from the
				school of enrollment. Allowable transportation expenditures do not include
				expenditures for transporting students participating in such curricular
				activities that take place off the shcool grounds as work placement or
				technical education programs, or for transporting students participating in
				such cocurricular or extracurricular activities as field trips or athletic
				competitions. Allowable transportation expenditures are net of any revenues
				received for transporting students to and from school. Allowable transportation
				expenditures do not include any expenditures which are elibible for
				reimbursement or payment elsewhere.
9302.2 Depreciation of school buses is an
				allowable transportation expenditure. Depreciation equals one-seventh of the
				purchase price of a bus year for seven years. Only the portion of depreciation
				attributable to the transportation of students on one trip per school day to
				and from school may be claimed as an allowable transportation expenditure.
				(Methods for separating eligible from ineligible portions of transportation
				expenditures are detailed in the HANDBOOK FOR FINANCIAL ACCOUNTING OF VERMONT
				SCHOOL SYSTEMS, 1992 edition, Appendix A, p. A-45, Code 2700.)
9302.3 Depreciation of a school bus begins in
				the year a bus was purchased new. A bus more than seven years old in Fiscal
				Year 1999 is considered fully depreciated.
9302.4 In a bus leasing arrangement
				concluding with the district owning the buses at the end of the lease, the
				portion of the lease applied to the purchase price is considered an installment
				purchase rather than a rental. The district must establish the Fair Market
				Value (FMV) of the buses at the time of the lease. Depreciation is calculated
				as one-seventh of the FMV per year for seven years.
9303 Application
A school district shall be reimbursed under this section
				  based on a completed transportation reimbursement worksheet form prescribed by
				  the Commissioner and submitted to the Commissioner as part of the Budget
				  Collection Form on or before June 1 of the previous fiscal year.
9304 Definition of Extraordinary
				Transportation Expenditures
9304.1 For the
				purposes of Subsection
				22(d)
				of Act 60 of the 1997 Session, "extraordinary transportation expenditures" are
				those budgeted reimbursable transportation expenditures which for any school
				district:
(a) exceed 8.25% of the total of
				all budgeted expenditures submitted in the district's preceding year Budget
				Collection Form and,
(b) are due
				to unavoidable and unusual circumstances related to the location of the school
				building within the district; the topographical features of the district: the
				need to transport tuitioned students outside the district; the condition of the
				roads; or other unusual circumstances.
9305 Application and Award
9305.1 A district anticipating extraordinary
				transportation expenditures shall apply to the Commissioner by January 7 of the
				preceding fiscal year. The application shall explain the extraordinary nature
				of the expenditures. The Commissioner of Education shall act on the application
				by February 15. If the budget approved by the voters no longer meets the
				requirements of 9304.1 above, the grant will be withdrawn.
9305.2 For the transition year. Fiscal Year
				1999, applications shall be submitted by July 1, 1998 unless this date is
				extended by the Commissioner of Education. The Commissioner shall act on
				applications within 30 days of the application deadline.
9305.3 The Commissioner shall award an amount
				equal to transportation expenditures in excess of 8.25% of the preceding year's
				total budgeted expenditures determined to be extraordinary transportation
				expenditures. If the amount of expenditures eligible for reimbursement
				statewide exceeds the total of funds authorized by law, funds shall be
				distributed proportionally.