reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Section 8VAC20-770-110 - Describing the contents of a waiver application

Current through Register Vol. 40, No. 24, July 15, 2024
A. The waiver application is a personally
				prepared application.
B. The waiver
				application must be submitted in typewritten form or neatly printed and must
				include:
1. A statement that the request was
				solely and personally prepared by the requester, or other adult living in a
				family day home, as applicable, and has not been edited or changed by anyone
				else. Exception: the document may be typed by another person;
2. A statement that the requester understands
				that the waiver will be available for inspection by the public and that the
				facility will provide a copy of the waiver to every parent and guardian if the
				waiver is granted;
3. A statement
				that the requester understands that information in the waiver application
				package will be made available by the Superintendent to any person upon request
				if the waiver is granted;
4.
				Personal and employment information;
5. If the request is for a family day home,
				all members of the household and their relationship to the requester;
6. A factual account of the crime of the
				person with the disqualifying conviction;
7. The current status and history with
				justice systems of the person with the disqualifying conviction;
8. Other information the person with the
				disqualifying background wants the superintendent to consider in evaluating the
				waiver request;
9. An explanation
				of why the waiver should be granted; and
10. Seven attachments:
a. A nonrefundable check, made payable to the
				"Treasurer of Virginia," for waiver application processing;
b. For the person with the disqualifying
				conviction:
(1) A "Current Employment and
				Employment History Form";
(2) A
				copy of the current sworn statement or affirmation;
(3) A copy of the current criminal history
				record report;
(4) A copy of all
				necessary documents verifying the person's statements regarding past and
				current involvement with adult or juvenile justice systems within or outside
				the Commonwealth;
(5) At least four
				references by disinterested individuals who will vouch for the "good moral
				character and reputation" of the person with the disqualifying
				conviction;
(6) The Sponsoring
				Agency Statement; and
(7) A
				notarized signature page.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Section 8VAC20-770-120 - Describing the waiver evaluation criteria

Current through Register Vol. 40, No. 24, July 15, 2024
A. The superintendent may delegate all
				aspects of processing and evaluating waiver requests, provided that
				responsibility for making the final decision may not be delegated below the
				level of a division director.
B.
				The final decision is based on the following:
1. The content of the waiver application
				package;
2. The nature of the
				conviction or convictions and relevance to decision criteria; and
3. The extent and pattern of criminal history
				or child abuse and neglect, including the person's age when the act occurred
				and how long ago the act occurred.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Section 8VAC20-770-130 - Describing the waiver decision notification process

Current through Register Vol. 40, No. 24, July 15, 2024
A. The superintendent notifies the requester,
				or other adult if applicable, and the sponsor of his approval or denial in
				writing by certified mail.
B. Any
				approved waiver is for a specific person and a specific facility and must
				include:
1. Name of individual;
2. Name of facility;
3. Effective dates;
4. Terms, conditions, and stipulations, if
				any;
5. Criminal conviction for
				which the waiver was granted;
6.
				Date of criminal conviction;
7.
				Relevant court and location;
8.
				Sentence served; and
9. Signature
				of superintendent, or designee, and date.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Section 8VAC20-770-140 - Modifying, revoking, and terminating waivers

Current through Register Vol. 40, No. 24, July 15, 2024
A. The person and the sponsoring agency may
				request a modification of any of the terms, conditions, or stipulations of a
				waiver.
B. The superintendent may
				revoke a waiver if, after investigation, he determines that:
1. The waiver application contained false,
				deceptive, or misleading information;
2. The terms, conditions, or stipulations of
				a waiver have been violated; or
3.
				New or expanded information becomes known about the person that would change
				the previous determination made about the person's character, reputation, or
				suitability to work with or be in proximity to children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Section 8VAC20-770-150 - Explaining the waiver public notification requirements

Current through Register Vol. 40, No. 24, July 15, 2024
A. Notification about waivers is conducted in
				accordance with agency policy.
B.
				The facility must post in a conspicuous place on the premises any waiver
				granted by the department.
C. The
				facility must notify in writing every parent and guardian of the children in
				its care of any waiver granted for its operators, employees, volunteers, or
				adult family members living in the home. This notification includes parents and
				guardians who, in the future, enroll children.
Statutory Authority: §§
											22.1-16
					 and
					 22.1-289.046
					 of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 770 - BACKGROUND CHECKS FOR CHILD DAY PROGRAMS AND FAMILY DAY SYSTEMS › Form - FORMS (8VAC20-770)

Current through Register Vol. 40, No. 24, July 15, 2024
Central
				  Registry Release of Information Form
(eff. 7/1/21)
Sworn
				  Statement or Affirmation for Child Day Programs
(eff.
				  7/1/21)
Statutory Authority: §§
											22.1-16
					 and
					 22.1-289.046
					 of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part I - Introduction › Section 8VAC20-780-20 - Legal authority

Current through Register Vol. 40, No. 24, July 15, 2024
A. Chapter
				  14.1, Article 3 (§
										22.1-289.010
				  et seq.) and Article 4 (§
										22.1-289.030
				  et seq.) of Title 22 of the Code of Virginia describes the responsibility of
				  the Department of Education for the regulation of child day programs.
B. Section
				  22.1-16
				  of the Code of Virginia authorizes the State Board of Education to promulgate
				  regulations to carry out its powers and duties. Pursuant to §
										22.1-289.046
				  of the Code of Virginia, for child day programs that operate at a location that
				  is currently approved by the Department of Education for school occupancy and
				  that houses a public school during the school year, the public school building;
				  vehicles that are owned by the public school and used to transport children
				  attending the child day program; and meals served to children that are prepared
				  by the public school are not subject to inspection or approval.
C. Nothing in this chapter shall be construed
				  to contradict or to negate any provisions of the Code of Virginia which may
				  apply to child day centers.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part I - Introduction › Section 8VAC20-780-30 - Purpose and applicability

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The purpose of these standards is to protect children under the age of 13 years
				  who are separated from their parents during a part of the day by:
1. Ensuring that the activities, services,
				  and facilities of centers are conducive to the well-being of children;
				  and
2. Reducing risks in the
				  environment.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-40 - Operational responsibilities

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Applications for licensure shall conform with Article 3 (§
										22.1-289.010
				  et seq.) and Article 4 (§
										22.1-289.030
				  et seq.) of Chapter 14.1, of Title 22.1 of the Code of Virginia and the
				  regulation entitled General Procedures and Information for Licensure,
				  8VAC20-820.
B. Pursuant to §
										22.1-289.034
				  of the Code of Virginia and the regulation entitled Background Checks for Child
				  Day Programs and Family Day Systems, 8VAC20-770, the applicant and any agent at
				  the time of application who is or will be involved in the day-to-day operations
				  of the center or who is or will be alone with, in control of, or supervising
				  one or more of the children, shall be of good character and reputation; shall
				  not have been convicted of a barrier crime as defined in §
										19.2-392.02
				  of the Code of Virginia; and is not the subject of a founded complaint of child
				  neglect or abuse within or outside the Commonwealth.
C. The sponsor shall afford the
				  superintendent or his agents the right at all reasonable times to inspect
				  facilities and to interview his agents, employees, and any child or other
				  person within his custody or control, provided that no private interviews may
				  be conducted with any child without prior notice to the parent of such
				  child.
D. The license shall be
				  posted in a place conspicuous to the public (§
										22.1-289.011
				  of the Code of Virginia).
E. The
				  operational responsibilities of the licensee shall include ensuring that the
				  center's activities, services, and facilities are maintained in compliance with
				  these standards, the center's own policies and procedures that are required by
				  these standards, and the terms of the current license issued by the
				  department.
F. Every center shall
				  ensure that advertising is not misleading or deceptive as required by §
										22.1-289.027 of
				  the Code of Virginia.
G. The center
				  shall meet the proof of child identity and age requirements as stated in §
										22.1-289.049
				  of the Code of Virginia.
H. The
				  sponsor shall maintain public liability insurance for bodily injury for each
				  center site with a minimum limit of at least $500,000 each occurrence and with
				  a minimum limit of $500,000 aggregate.
1. A
				  public sponsor may have equivalent self-insurance that is in compliance with
				  the Code of Virginia.
2. Evidence
				  of insurance coverage shall be made available to the department's
				  representative upon request.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-50 - General recordkeeping; reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. Staff and children's records shall be
				  treated confidentially. Exception: Children's records shall be made available
				  to parents on request, unless otherwise ordered by the court.
B. Records and reports on children and staff
				  required by this chapter shall be maintained and made accessible for two years
				  after termination of services or separation from employment unless specified
				  otherwise.
C. Records may be kept
				  at a central location except as stated otherwise in these standards.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-60 - Children's records

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each center
				  shall maintain and keep at the center a separate record for each child enrolled
				  which shall contain the following information:
1. Name, nickname (if any), sex, and birth
				  date of the child;
2. Name, home
				  address, and home phone number of each parent who has custody;
3. When applicable, work phone number and
				  place of employment of each parent who has custody;
4. Name and phone number of child's
				  physician;
5. Name, address, and
				  phone number of two designated people to call in an emergency if a parent
				  cannot be reached;
6. Names of
				  persons authorized to pick up the child. Appropriate legal paperwork shall be
				  on file when the custodial parent requests the center not to release the child
				  to the other parent;
7. Allergies
				  and intolerance to medication or any other substances, and actions to take in
				  an emergency situation;
8. A
				  written care plan for each child with a diagnosed food allergy, to include
				  instructions from a physician regarding the food to which the child is allergic
				  and the steps to be taken in the event of a suspected or confirmed allergic
				  reaction;
9. Chronic physical
				  problems and pertinent developmental information and any special accommodations
				  needed;
10. Written agreements
				  between the parent and the center as required by
				  8VAC20-780-90;
11. Documentation of child updates and
				  confirmation of up-to-date information in the child's record as required by
				  8VAC20-780-420
				  E 3;
12. Any blanket permission
				  slips and opt out requests;
13.
				  Previous child day care and schools attended by the child;
14. Name of any additional programs or
				  schools that the child is concurrently attending and the grade or class
				  level;
15. Documentation of viewing
				  proof of the child's identity and age;
16. First and last dates of
				  attendance;
17. Documentation of
				  health information as required by
				  8VAC20-780-130,
				  8VAC20-780-140,
				  and
				  8VAC20-780-150;
				  and
18. Documentation of the
				  enrollment of a homeless child enrolled under provision of
				  8VAC20-780-130
				  C or
				  8VAC20-780-140
				  A.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-70 - Staff records

Current through Register Vol. 40, No. 24, July 15, 2024
The following staff records shall be kept for each staff
					 person:
1. Name, address, verification
				  of age requirement, job title, and date of employment or volunteering; and
				  name, address, and telephone number of a person to be notified in an emergency
				  which shall be kept at the center.
2. For staff hired after March 1, 1996,
				  documentation that two or more references as to character and reputation as
				  well as competency were checked before employment or volunteering. If a
				  reference check is taken over the phone, documentation shall include:
a. Dates of contact;
b. Names of persons contacted;
c. The firms contacted;
d. Results; and
e. Signature of person making call.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-80 - Attendance records; reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. For
				  each group of children, the center shall maintain a written record of daily
				  attendance that documents the arrival and departure of each child in care as it
				  occurs.
B. Reports shall be filed
				  and maintained as follows:
1. The center shall
				  inform the superintendent's representative as soon as practicable but not to
				  exceed one business day of the circumstances surrounding the following
				  incidents:
a. Death of a child while under the
				  center's supervision;
b. Missing
				  child when local authorities have been contacted for help; or
c. The suspension or termination of all child
				  care services for more than 24 hours as a result of an emergency situation and
				  any plans to resume child care.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-90 - Parental agreements

Current through Register Vol. 40, No. 24, July 15, 2024
A written agreement between the parent and the center shall
					 be in each child's record by the first day of the child's attendance. The
					 agreement shall be signed by the parent and include:
1. An authorization for emergency medical
				  care should an emergency occur when the parent cannot be located immediately
				  unless the parent states in writing an objection to the provision of such care
				  on religious or other grounds;
2. A
				  statement that the center will notify the parent when the child becomes ill and
				  that the parent will arrange to have the child picked up as soon as possible if
				  so requested by the center; and
3.
				  A statement that the parent will inform the center within 24 hours or the next
				  business day after his child or any member of the immediate household has
				  developed any reportable communicable disease, as defined by the State Board of
				  Health, except for life threatening diseases which must be reported
				  immediately.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-100 - Enrollment procedures of therapeutic child day programs and special needs child day programs

Current through Register Vol. 40, No. 24, July 15, 2024
Before the child's first day of attendance, there shall be
					 personal communication between the director, or his designee, and the parent to
					 determine:
1. The child's level of
				  general functioning as related to physical, affective/emotional, cognitive and
				  social skills required for participation; and
2. Any special medical procedures
				  needed.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-110 - Individual assessment for therapeutic child day programs

Current through Register Vol. 40, No. 24, July 15, 2024
A. An individual assessment completed within
				  six months before the child's attendance or 30 days after the first day of
				  attendance shall be maintained for each child.
B. An individual assessment shall be reviewed
				  and updated for each child no less than once every 12 months.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-120 - Individual service, education or treatment plan for therapeutic child day programs

Current through Register Vol. 40, No. 24, July 15, 2024
A. An
				  individual service, education or treatment plan:
1. Shall be developed for each child by the
				  director or his designee and primary staff responsible for plan
				  implementation;
2. Shall be
				  implemented within 60 days after the first day of the child's
				  attendance.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-130 - Immunizations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  center shall obtain documentation that each child has received the
				  immunizations required by the State Board of Health before the child can attend
				  the center.
B. The center may allow
				  a child to attend contingent upon a conditional enrollment for a period of 90
				  days if the child received at least one dose of each of the required vaccines
				  and the child possesses a plan from a physician or local health department for
				  completing his immunization requirements within the ensuing 90 calendar days.
				  If the child requires more than two doses of hepatitis B vaccine, the
				  conditional enrollment period, for hepatitis B vaccine only, shall be 180
				  calendar days.
C. If a child is
				  homeless and does not have documentation of the required immunizations, the
				  center may allow the child to attend during a grace period of no more than 90
				  days to allow the parent or guardian time to obtain documentation of required
				  immunizations.
D. Documentation
				  related to the child's conditional enrollment shall be maintained in the
				  child's record.
E. The center shall
				  obtain documentation of additional immunizations once every six months for
				  children under the age of two years.
F. The center shall obtain documentation of
				  additional immunizations once between each child's fourth and sixth
				  birthdays.
G. Pursuant to
				  subsection C of §
										22.1-271.2
				  of the Code of Virginia, documentation of immunizations is not required for any
				  child whose:
1. Parent submits an affidavit
				  to the center on the current form approved by the Virginia Department of Health
				  stating that the administration of immunizing agents conflicts with the
				  parent's or child's religious tenets or practices; or
2. Physician or a local health department
				  states on a Department of Health-approved form that one or more of the required
				  immunizations may be detrimental to the child's health, indicating the specific
				  nature and probable duration of the medical condition or circumstance that
				  contraindicates immunization.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-140 - Physical examinations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each child shall have a physical
				  examination by or under the direction of a physician:
1. Before the child's attendance;
				  or
2. Within 30 days after the
				  first day of attendance.
If a child is homeless and does not have documentation of a
					 physical examination, the center may allow the child to attend during a grace
					 period of no more than 90 days to allow the parent or guardian time to obtain
					 documentation of the required physical examination.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-150 - Form and content of immunizations and physical examination reports for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. The current
				  form required by the Virginia Department of Health or a physician's form shall
				  be used to report immunizations received and the results of the required
				  physical examination.
B. Each
				  report shall include the date of the physical examination and dates
				  immunizations were received and shall be signed by a physician, his designee,
				  or an official of a local health department.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-160 - Tuberculosis screening for staff and independent contractors

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each staff
				  member and individual from an independent contractor shall submit documentation
				  of a negative tuberculosis screening.
1.
				  Documentation of the screening shall be submitted at the time of employment and
				  prior to coming into contact with children.
2. The documentation shall have been
				  completed within the last 30 calendar days of the date of employment and be
				  signed by a physician, physician's designee, or an official of the local health
				  department.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part II - Administration › Section 8VAC20-780-170 - Physical and mental health of staff and volunteers

Current through Register Vol. 40, No. 24, July 15, 2024
A. When there is evidence that the safety of
				  children may be jeopardized by contact with a staff member or volunteer because
				  of the physical health or mental health of such staff member or volunteer, the
				  licensee shall, at a minimum, prohibit the employee or volunteer from engaging
				  in contact with the children or participation in the food service program until
				  a physician or a clinical psychologist skilled in the diagnosis and treatment
				  of mental illness confirms that any risk has been eliminated or can be reduced
				  to an acceptable level by reasonable accommodations.
B. The requirement of subsection A of this
				  section should not be construed as a mandatory precondition to any other
				  employment action that an employer may otherwise take.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-180 - General qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. Staff
				  shall be:
1. Of good character and
				  reputation;
2. Capable of carrying
				  out assigned responsibilities;
3.
				  Capable of accepting training and supervision; and
4. Capable of communicating effectively both
				  orally and in writing as applicable to the job
				  responsibility.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-190 - Program director qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. Program directors shall be at least 21
				  years of age and shall meet one of the following:
1. A graduate degree in a child-related field
				  such as elementary education, nursing, or recreation from a college or
				  university and six months of programmatic experience;
2. An endorsement or bachelor's degree in a
				  child-related field such as elementary education, nursing, or recreation from a
				  college or university and one year of programmatic experience;
3. Forty-eight semester hours or 72 quarter
				  hours of college credit from a college or university of which 12 semester hours
				  or 18 quarter hours are in child-related subjects and one year of programmatic
				  experience;
4. Two years of
				  programmatic experience with one year in a staff supervisory capacity and at
				  least one of the following education backgrounds:
a. A one-year early childhood certificate
				  from a college or university that consists of at least 30 semester
				  hours;
b. A child development
				  credential that requires:
(1) High school
				  program completion or the equivalent;
(2) 480 hours working with children in a
				  group which could include a supervised practicum;
(3) Determination of competency in promoting
				  children's development, providing a safe and healthy environment, managing the
				  classroom environment or childhood program, and promoting positive and
				  productive relationships with parents or guardians; and
(4) At least 120 hours of child-related
				  training taught by an individual or by an organization with expertise in early
				  childhood teacher preparation provided that the training facilitator:
(a) Documents the student's mastery and
				  competence;
(b) Observes the
				  student's application of competence in a classroom setting;
(c) Has a combination of at least six years
				  of education (leading to a degree or credential in a child-related field) or
				  programmatic experience; and
(d)
				  Has at least 12 semester hours or 180 hours in a child-related field, a child
				  development credential or equivalent, and two years of programmatic experience
				  with one year in a staff supervisory capacity; or
c. A certification of
				  qualification from an internationally or nationally recognized Montessori
				  organization.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-200 - Program directors and back-up for program directors

Current through Register Vol. 40, No. 24, July 15, 2024
A. The center shall have a qualified program
				  director or a qualified back-up program director who meets one of the director
				  qualifications who shall regularly be on site at least 50% of the center's
				  hours of operation.
B. For centers
				  offering multiple shifts, a qualified program director or qualified back-up
				  director shall regularly be on site at least 50% of the day shift and at least
				  two hours during the evening shift and two hours during the night
				  shift.
C. For centers employing one
				  or more program leaders who are qualified under subsection C of 8VAC20-780-210
				  but not under subsection A of that section, the qualified program director or
				  qualified back-up program director shall be on site at least 75% of the
				  center's hours of operation.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-210 - Program leader qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. Program leaders shall be at least 18 years
				  of age, have fulfilled a high school program completion or the equivalent, and
				  meet one of the following:
1. Have one of the
				  program director qualifications in 8VAC20-780-190;
2. Have an endorsement or bachelor's degree
				  in a child-related field such as, but not limited to, elementary education,
				  nursing, or recreation, from a college or university;
3. Have three months of programmatic
				  experience and at least one of the following education backgrounds:
a. A one year early childhood certificate
				  from a college or university that consists of at least 30 semester
				  hours;
b. A child development
				  credential by an organization listed in §
												22.1-289.048
				  of the Code of Virginia;
c. A
				  teaching diploma from an internationally or nationally recognized Montessori
				  organization; or
4. Have
				  six months of supervised programmatic experience.
a. Within six months before being promoted or
				  beginning work or one month after being promoted or beginning work, a minimum
				  of 12 hours of training shall be received related to the care of children,
				  including but not limited to:
(1) Child
				  development;
(2) Playground
				  safety;
(3) Health and safety
				  issues; and
(4) Preventing and
				  reporting child abuse and neglect.
b. Such training may take place on site while
				  not supervising children. Such training hours shall increase according to the
				  following:
(1) Program leaders hired or promoted after June 1,
								2006
16 hours
(2) Program leaders hired or promoted after June 1,
								2007
20 hours
(3) Program leaders hired or promoted after June 1,
								2008
24 hours
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-220 - Aides

Current through Register Vol. 40, No. 24, July 15, 2024
Aides shall be at least 16 years of age.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-230 - Independent contractors; volunteers

Current through Register Vol. 40, No. 24, July 15, 2024
A. Individuals from independent contractors
				  shall not be counted in the staff-to-children ratios unless they meet the
				  qualifications for the applicable position.
B. Individuals from independent contractors
				  who do not meet staff qualifications shall, when in the presence of children,
				  be within sight and sound supervision of a staff member.
C. Volunteers who work with children shall be
				  at least 13 years of age.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part III - Staff qualifications and training › Section 8VAC20-780-240 - Staff training orientation

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The Virginia Department of Education-sponsored orientation course shall be
				  completed within 90 calendar days of employment.
B. Staff shall complete orientation training
				  in subsection C of this section prior to the staff member working alone with
				  children and no later than seven days of the date of assuming job
				  responsibilities.
C. Orientation
				  training shall be appropriate to the age of the children in care and include
				  all of the following facility specific topics:
1. Job responsibilities and to whom they
				  report;
2. The policies and
				  procedures listed in subsection D of this section,
				  8VAC20-780-420
				  A, and the standards in this chapter that relate to the staff member's
				  responsibilities;
3. The center's
				  playground safety procedures unless the staff member will have no
				  responsibility for playground activities or equipment;
4. Recognizing child abuse and neglect and
				  the legal requirements for reporting suspected child abuse as required by
				  §
											63.2-1509
				  of the Code of Virginia;
5.
				  Confidential treatment of personal information about children in care and their
				  families;
6. The center's policies
				  and procedures on the administration of medication;
7. Emergency preparedness and response
				  planning for emergencies resulting from a natural disaster or a human-caused
				  event such as violence at a child care facility and the emergency preparedness
				  plan as required by
				  8VAC20-780-550
				  A through K;
8. Prevention of
				  sudden infant death syndrome and use of safe sleep practices;
9. Prevention of shaken baby syndrome and
				  abusive head trauma, including procedures to cope with crying babies or
				  distraught children;
10. Prevention
				  of and response to emergencies due to food and other allergic reactions
				  including:
a. Recognizing the symptoms of an
				  allergic reaction;
b. Responding to
				  allergic reactions;
c. Preventing
				  exposure to the specific food and other substances to which the child is
				  allergic; and
d. Preventing cross
				  contamination; and
11.
				  Prevention and control of disease.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-250 - Approval from other agencies; requirements prior to initial licensure

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before issuance
				  of the first license and before use of newly constructed, renovated, remodeled,
				  or altered buildings or sections of buildings, written documentation of the
				  following shall be provided by the center to the licensing representative:
1. Approval by the authority having
				  jurisdiction that each building meets building and fire codes or that a plan of
				  correction has been approved; and
Exception: Any building which is currently approved for
					 school occupancy and which houses a public or private school during the school
					 year shall be considered to have met the requirements of subdivision 1 of this
					 subsection when housing a center only serving children two and a half years of
					 age or older.
2. Approval
				  from the local health department, or approval of a plan of correction, for
				  meeting requirements for:
a. Water
				  supply;
b. Sewage disposal system;
				  and
c. Food service, if
				  applicable.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-260 - Approval from other agencies; requirements subsequent to initial licensure

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  center shall provide to the licensing representative an annual fire inspection
				  report from the appropriate fire official having jurisdiction.
Exception: If a center is located in a building currently
					 housing a public or private school, the school's annual fire inspection report
					 shall be accepted.
B. After
				  the first license, annual approval from the health department shall be
				  provided, or approvals of a plan of correction, for meeting requirements for:
1. Water supply;
2. Sewage disposal system; and
3. Food service, if applicable.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-270 - Building maintenance

Current through Register Vol. 40, No. 24, July 15, 2024
A. Areas and
				  equipment of the center, inside and outside, shall be maintained in a clean,
				  safe and operable condition. Unsafe conditions shall include, but not be
				  limited to, splintered, cracked or otherwise deteriorating wood; chipped or
				  peeling paint; visible cracks, bending or warping, rusting or breakage of any
				  equipment; head entrapment hazards; and protruding nails, bolts or other
				  components that could entangle clothing or snag skin.
B. Heat shall be supplied from a heating
				  system approved in accordance with the Uniform Statewide Building Code (USBC,
				  13VAC5-62) except for camps. The heating system shall:
1. Be installed to prevent accessibility of
				  children to the system; and
2. Have
				  appropriate barriers to prevent children from being burned, shocked, or injured
				  from heating equipment. In addition, proper supervision shall be available to
				  prevent injury.
3. Exception: In
				  case of emergency, portable heaters may be used in accordance with the
				  manufacturer's instructions.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-280 - Hazardous substances and other harmful agents

Current through Register Vol. 40, No. 24, July 15, 2024
A. No center shall be located where
				  conditions exist that would be hazardous to the health and safety of
				  children.
B. Hazardous substances
				  such as cleaning materials, insecticides, and pesticides shall be kept in a
				  locked place using a safe locking method that prevents access by children.
1. If a key is used, the key shall not be
				  accessible to the children.
2.
				  Exception: Cleaning supplies to clean and sanitize the diapering area or toilet
				  chairs do not need to be kept locked during diapering or toilet training time
				  as long as they are inaccessible to children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-290 - General physical plant requirements for centers serving children of preschool age or younger

Current through Register Vol. 40, No. 24, July 15, 2024
In areas used by children of preschool age or younger, the
					 following shall apply:
1. Guardrails
				  and handrails shall be provided in accordance with the USBC (13VAC5-62) in
				  effect at time of first occupancy or construction.
2. Fans, when used, shall be out of reach of
				  children and cords shall be secured so as not to create a tripping
				  hazard.
3. Electrical outlets shall
				  have protective covers that are of a size that cannot be swallowed by
				  children.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-300 - General physical plant requirements for centers serving school age children

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any building
				  which is currently approved for school occupancy and which houses a school
				  during the school year shall be considered to have met the building
				  requirements in this chapter when housing a center only serving school age
				  children.
B. Portable camping
				  equipment for heating or cooking that is not required to be approved by the
				  building official shall bear the label of a nationally recognized inspection
				  agency and be used in accordance with the manufacturer's specifications, except
				  for charcoal and wood burning cooking equipment.
C. No cooking or heating shall occur in tents
				  except as provided by the USBC (13VAC5-62).
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-310 - Areas

Current through Register Vol. 40, No. 24, July 15, 2024
A. Indoor space
				  shall be measured inside wall-to-wall excluding spaces not routinely used by
				  children as referenced in subdivisions 1 and 2 of this subsection:
1. Areas not routinely used for children's
				  activities shall not be calculated as available space.
2. Space not calculated shall include, but
				  not be limited to, offices, hallways, restrooms, kitchens, storage rooms or
				  closets.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-320 - Restroom areas and furnishings

Current through Register Vol. 40, No. 24, July 15, 2024
A. Centers shall have at least two toilets
				  and two sinks.
B. Each restroom
				  area provided for children shall:
1. Be within
				  a contained area, readily available and within the building used by the
				  children (Restrooms used by school age children at camps are not required to be
				  located within the building);
2.
				  Have toilets that are flushable;
3.
				  Have sinks located near the toilets and that are supplied with running warm
				  water that does not exceed 120°F (Camps are exempt from the requirement
				  that running water be warm); and
4.
				  Be equipped with soap, toilet paper, and disposable towels or an air dryer
				  within reach of children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part IV - Physical plant › Section 8VAC20-780-330 - Play areas

Current through Register Vol. 40, No. 24, July 15, 2024
A. Playgrounds
				  shall be located and designed to protect children from hazards.
B. Where playground equipment is provided,
				  resilient surfacing shall comply with minimum safety standards when tested in
				  accordance with the procedures described in the American Society for Testing
				  and Materials standard F1292-99 as shown in Figures 2 (Compressed Loose Fill
				  Synthetic Materials Depth Chart) and 3 (Use Zones for Equipment) on pages 6-7
				  of the National Program for Playground Safety's "Selecting Playground Surface
				  Materials: Selecting the Best Surface Material for Your Playground," February
				  2004, and shall be under equipment with moving parts or climbing apparatus to
				  create a fall zone free of hazardous obstacles. Fall zones are defined as the
				  area underneath and surrounding equipment that requires a resilient surface. A
				  fall zone shall encompass sufficient area to include the child's trajectory in
				  the event of a fall while the equipment is in use. Falls zones shall not
				  include barriers for resilient surfacing. Where steps are used for
				  accessibility, resilient surfacing is not required.
C. Ground supports shall be covered with
				  materials that protect children from injury.
D. Swing seats shall be constructed with
				  flexible material.
1. Exceptions: Nonflexible
				  molded swing seats may be used only in a separate infant or toddler play
				  area.
2. Swings made specifically
				  for a child with a special need shall be permitted in any area as long as a
				  staff member is positioned to see and protect other children who might walk
				  into the path of the swing.