Oregon Administrative Rules › Chapter 291 - DEPARTMENT OF CORRECTIONS › Division 131 - MAIL (AIC) › Section 291-131-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Business
			 Transaction: A transaction involving the purchase, sale, or delivery of
			 merchandise, commodities, or services.
(2) Central Administration: The Director,
			 Deputy Director, Assistant Directors, administrators, or other Department of
			 Corrections officials whose offices or mail boxes are located in the central
			 office.
(3) Confiscate: To remove
			 the item or that portion of the item which violates these rules.
(4) Contraband: Any article or thing that an
			 inmate is prohibited by statute, rule or order from obtaining or possessing, or
			 which the inmate is not specifically authorized to obtain or possess, or which
			 the inmate alters without authorization.
(5) Court Name: The inmate name as
			 established and used by the Department of Corrections for use on the inmates
			 case file, identification card, medical file, etc., based on the name provided
			 in the first judgment in the custody cycle sentencing an inmate to the
			 Department of Corrections.
(6)
			 Department of Corrections Facility: Any institution, facility, or staff office,
			 including the grounds, operated by the Department of Corrections.
(7) Electronic Messages: Correspondence
			 exchanged between inmates and subscribers through a department approved
			 third-party electronic messaging vendor by means of computers equipped for
			 internet access.
(8) Functional
			 Unit: Any organizational component within the Department of Corrections
			 responsible for the delivery of services or coordination of program
			 operations.
(9) Functional Unit
			 Manager: Any person within the Department of Corrections who reports to either
			 the Director, Deputy Director, an Assistant Director, or an administrator and
			 who has responsibility for delivery of program services or coordination of
			 program operations.
(10) Individual
			 Photograph: Any image or any duplication thereof. Individual photographs
			 include any photograph scanned and printed from the Internet or other
			 photographs where the identity of the person is unknown to the department. Any
			 graphic image sent with or attached to an electronic message will be considered
			 an individual photograph.
(11)
			 Inflammatory Material: Material whose presence in the facility is deemed by the
			 department to constitute a direct and immediate threat to the security, safety,
			 health, good order, or discipline of the facility because it incites or
			 advocates physical violence against others. No publication shall be considered
			 inflammatory solely on the basis of its appeal to a particular ethnic, racial
			 or religious audience. No material shall be considered inflammatory solely
			 because it criticizes the operation, programs, or personnel of the Department
			 of Corrections, the State Board of Parole and Post Prison Supervision, or any
			 other government agency.
(12)
			 Inmate: Any person under the supervision of the Department of Corrections who
			 is not on parole, probation, or post prison supervision status.
(13) Inspection: To examine or view,
			 including but not limited to reading, photocopying, scanning, and
			 x-raying.
(14) Inter Agency Mail
			 System: A system of delivering mail between or among certain state agencies and
			 other units of government generally located in the greater Salem and Portland
			 areas.
(15) Legal Mail: Incoming or
			 outgoing mail to or from an attorney, court, or court official which is clearly
			 worded "legal mail" on the addressee side of the envelope. The legal mail
			 designation should be set apart from the return address and mailing address for
			 ease of recognition.
(16) Mail:
			 Incoming or outgoing mail, including electronic messages, authorized by these
			 rules to be sent or received by an inmate and delivered by the United States
			 Postal Service or any other carrier approved by the department including, but
			 not limited to, parcel service enterprises or electronic messaging
			 services.
(17) Money: Cash, money
			 orders, personal checks, warrants, certified checks, and other
			 remittances.
(18) Non Inmate
			 Sender: The organization or person who is not residing at a Department of
			 Corrections facility who sends mail to an inmate who is residing in a
			 Department of Corrections facility. The non-inmate sender or recipient name
			 must match the identity of the sender.
(19) Official Mail: Incoming and outgoing
			 mail addressed to Department of Corrections officials, the Governor, the
			 Secretary of State, Oregon's state legislators, Oregon's United States
			 Congressional delegation, tribal governments, administrators of grievance
			 systems, foreign embassy consulate, members of the paroling authority, sexual
			 abuse advocacy programs, and Oregons designated Protection & Advocacy
			 (P&A) System, that is clearly worded "official mail" on the addressee side
			 of the envelope. The official mail designation should be set apart from the
			 return address and mailing address for ease of recognition.
(20) Package: A completely wrapped parcel
			 received that is more than 1/4 inch thick regardless of other dimensions,
			 received directly from the source with authorized postage, and legal and
			 official mail up to three inches.
(21) Photo Company: A vendor that delivers
			 images, bound or individual, to inmates either electronically or through the
			 mail for a fee.
(22) Portrayal: The
			 act or process by which an idea or message is depicted or represented, usually
			 by written words or images.
(23)
			 Publication: A book or single issue of a magazine or newspaper, plus such other
			 materials addressed to a specific inmate as flyers, and catalogs, received
			 directly from the publisher.
(24)
			 Publisher, Distributor, or Book Vender: A business, organization, or firm that
			 issues and makes available to the public (generally for sale and wide
			 distribution) magazines, newspapers, new and used books, and other
			 publications.
(25) Security Threat
			 Group (STG): Any group of two or more individuals who:
(a) Have a common name, identifying symbol,
			 or characteristic that serves to distinguish themselves from others;
(b) Have members, affiliates, or associates
			 who individually or collectively engage, or have engaged, in a pattern of
			 illicit activity or acts of misconduct that violates Department of Corrections
			 rules; or
(c) Have the potential to
			 act in concert to present a threat, or potential threat, to staff, public,
			 visitors, inmates, offenders or the secure and orderly operation of the
			 institution.