reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter A - DISCLOSURE, ACCESS AND RELEASE OF NATIONAL GUARD PERSONNEL RECORDS, PAPERS AND DOCUMENTS › Section 1.2 - Policy

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The public
				  release or disclosure of military personnel or medical records maintained by
				  the Department or information contained in the records, except for the purposes
				  set forth in subsection (b) and for the information declared to be public
				  information in §
										1.3 (relating to releasable
				  records and information) constitutes an unwarranted invasion of the personal
				  privacy of the individuals to whom the records pertain and is
				  prohibited.
(b) The records or
				  information will be released to the following persons or under the following
				  circumstances:
(1) Upon request or with the
				  written consent of the individual to whom the records or information pertain or
				  that individual's attorney-in-fact or agent acting upon proper
				  authorization.
(2) If the
				  individual to whom the records or information pertain to is dead or declared
				  incompetent, to that individual's next-of-kin, executor or personal
				  representative, or guardian or conservator.
(3) Upon receipt of a valid order or subpoena
				  issued by a court of competent jurisidiction.
(4) For any routine uses and other official
				  purposes to carry out the mission and perform the functions of the Department
				  and the Pennsylvania National Guard.
(5) For the law enforcement purposes, if
				  requested by a Federal, State or local law enforcement agency to be used in an
				  investigation.
(6) To a person
				  under compelling circumstances affecting the health or safety of the individual
				  to whom the records or information pertain or to facilitate the identification
				  or remains of individuals where the person requesting access has reasonable
				  cause to believe the remains of the individual to whom the records pertain may
				  require identification.
(7) For use
				  by taxing authorities, but only the home address and social security number, in
				  addition to the information releasable under §
											1.3 (relating to releasable
				  records and information), may be disclosed for this purpose.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter A - DISCLOSURE, ACCESS AND RELEASE OF NATIONAL GUARD PERSONNEL RECORDS, PAPERS AND DOCUMENTS › Section 1.3 - Releasable records and information

Current through Register Vol. 54, No. 28, July 13, 2024
Notwithstanding §
										1.2 (relating to policy), the
					 following records and information from the records maintained by the Department
					 and the Adjutant General are considered public information and may be released
					 or disclosed to the public without constituting an unwarranted invasion of the
					 personal privacy of the individual to whom the record pertains:
(1) Name.
(2) Rank.
(3) Date of rank and entry into military
				  service.
(4) Gross pay or
				  salary.
(5) Military assignments or
				  duty titles.
(6) Office
				  addresses.
(7) Source of
				  commission, if applicable.
(8)
				  Sex.
(9) Date of birth.
(10) Other information as is claimed to be
				  public information and is determined by the Office of the Attorney General to
				  be public information under Commonwealth law.
This section cited in 43 Pa. Code §
												1.2 (relating to policy); and 43
						Pa. Code §
												1.5 (relating to
						procedures).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter A - DISCLOSURE, ACCESS AND RELEASE OF NATIONAL GUARD PERSONNEL RECORDS, PAPERS AND DOCUMENTS › Section 1.4 - Records affected by Federal Privacy Act

Current through Register Vol. 54, No. 28, July 13, 2024
The public release or disclosure of records under the
					 control of the Department or the Adjutant General that were collected or
					 maintained in a system of records under
					 5 U.S.C. §
											552a (relating to records maintained on
					 individuals) shall be governed by the substantive standards set forth in that
					 law or the standards set forth in this subchapter, whichever are more
					 restrictive. Nothing in this subchapter shall be construed to require the
					 Department or the Adjutant General to comply with the procedures applicable to
					 the maintenance of systems of records under
					 5 U.S.C. §
											552a.
This section cited in 43 Pa. Code 1.5 (relating to
						procedures).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter A - DISCLOSURE, ACCESS AND RELEASE OF NATIONAL GUARD PERSONNEL RECORDS, PAPERS AND DOCUMENTS › Section 1.5 - Procedures

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Requests for
				  release or disclosure of personnel or medical records or information maintained
				  by the Department and the Adjutant General shall be in writing, specifying the
				  information requested and, except for information releasable under §
										1.3 (relating to releasable
				  records and information), the purpose for which it is requested; provided,
				  however, that the use of information and records under §
										1.2(b)(4)-(6) 
				  (relating to policy) does not require a written request, and, where the
				  individual to whom the records or information pertain presents himself at the
				  office maintaining the records, the individual will be granted reasonable
				  access, consistent with efficient operations and the mission of the Department.
				  Requests for release of records and information should be addressed to the
				  Adjutant General, Department of Military Affairs, Fort Indiantown Gap,
				  Annville, Pennsylvania 17003-5002.
(b) The Adjutant General or his designee will
				  review all requests and act within 15 days to approve or disapprove the
				  disclosure or release of information or records. If the disclosure or release
				  is approved, the individual requesting access may review the requested
				  information or records at the office where they are maintained. Nothing in this
				  subchapter shall be construed to require the Adjutant General or the Department
				  to provide copies of records or information to any person; except that
				  individuals may copy public information under §
										1.3. If a photocopier or
				  reproduction device under the control or operation of the Department is used to
				  copy the information, the requester may be charged 25¢ per page for the
				  copies.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter B - SAFEGUARDING PERSONAL INFORMATION OBTAINED IN THE ADMINISTRATION OF VETERANS' PROGRAMS › Section 1.11 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this chapter,
					 have the following meanings, unless the context clearly indicates
					 otherwise:
Adjutant General
-The chief administrative
					 and executive officer and head of the Department.
Advisory Council
-A veterans' home advisory
					 council.
Bureau
-The Bureau for Veterans' Affairs of
					 the Department.
Commission
-The State Veterans'
					 Commission.
Department
-The Department of Military
					 Affairs of the Commonwealth.
Director
-The Director of the Bureau for
					 Veterans' Affairs.
Division
-The Veterans' Home Division
					 within the Bureau.
Information
-A record, item, document,
					 collection or grouping of data about an individual maintained by the Bureau or
					 the Division in connection with its administration of its veterans'
					 programs.
Participant
-An individual who applies for
					 or participates in any veterans' programs.
Personal information
-Information, other
					 than public information, that identifies a participant by name or other
					 recognizable identifier such as a social security number.
Veterans' programs
-Any program
					 administered by the Bureau or the Division for the benefit of veterans
					 including the Pennsylvania Soldiers' and Sailors' Home, the Hollidaysburg
					 Veterans' Home and such other veterans' homes as may be established in this
					 section; the Blind Veterans' Pension established by
					 51 Pa.C.S. §
											7701;
					 the Veterans' Emergency Assistance and Educational Gratuity programs
					 established by section 1411 of The Administrative Code of 1929 (71 P. S. §
											391); the Real Property Tax Exemption for
					 Certain Disabled Veterans' Program, established by the act of June 21, 1963 (P.
					 L. 174, No. 104) (72 P. S. §§
											4691-4694); the Vietnam Veterans'
					 Compensation and Prisoner of War Compensation Programs established by the
					 Vietnam Conflict Veterans' Compensation Act (51 P. S. §§
											20121-20134) and the Vietnam Conflict
					 Prisoners of War Compensation Act (51 P. S. §§
											20151-20163) and such other programs for
					 which the Bureau may now or hereafter collect or maintain
					 information.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter B - SAFEGUARDING PERSONAL INFORMATION OBTAINED IN THE ADMINISTRATION OF VETERANS' PROGRAMS › Section 1.12 - Policy

Current through Register Vol. 54, No. 28, July 13, 2024
Personal information relating to participants in veterans'
					 programs shall be safeguarded and shall not be subject to public release except
					 as provided in this chapter. Information that does not identify a particular
					 participant or participants need not be safeguarded.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter B - SAFEGUARDING PERSONAL INFORMATION OBTAINED IN THE ADMINISTRATION OF VETERANS' PROGRAMS › Section 1.13 - Public information

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
				  Upon request, the Bureau will provide the following information (considered to
				  be public information) about any named participant in a veterans' program about
				  whom a specific inquiry is made:
(1) Name of
				  veterans' program in which the participant is participating or has applied for
				  participation.
(2) Dates of
				  application and participation.
(3)
				  Disposition of application and dates of disposition.
(4) Amounts of assistance or gratuity
				  provided.
(5) City, county and
				  state, but not street or box number, of the residence of the
				  participant.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter B - SAFEGUARDING PERSONAL INFORMATION OBTAINED IN THE ADMINISTRATION OF VETERANS' PROGRAMS › Section 1.14 - Use and release of personal information

Current through Register Vol. 54, No. 28, July 13, 2024
Personal information about participants in veterans'
					 programs may be used and released under the following conditions and for the
					 following purposes:
(1) To the
				  participant or person designated by the participant, upon request or with the
				  written consent of the participant, or his authorized agent or attorney in
				  fact, to whom the information pertains.
(2) If the participant is dead or
				  incompetent, upon request or with the consent of such participant's next of
				  kin, executor, personal representative, guardian or conservator.
(3) Upon receipt of a valid order or subpoena
				  issued by a court of competent jurisdiction or an administrative
				  agency.
(4) For any official
				  purposes and all routine uses by the Department, the Bureau, the Division, the
				  Commission or the Advisory Councils in processing applications, assessing
				  eligibility, and managing the veterans' programs, including discussions and
				  dispositions at public meetings of the Commission and Advisory
				  Councils.
(5) For providing
				  information to the United States Department of Veterans' Affairs, other
				  agencies of the United States and the Commonwealth, political subdivisions,
				  local taxing authorities and board of assistance, and any other governmental
				  entities for purposes of administering the veterans' program; verifying
				  information, or assisting other governmental entities for use in administering
				  programs under their jurisdiction.
(6) For law enforcement purposes, if
				  requested by any Federal, Commonwealth, or local law enforcement agency for use
				  in an investigation.
(7) To any
				  person under compelling circumstances affecting the health or safety of the
				  participant to whom the personal information pertains or to facilitate the
				  identification of remains of individuals where the person requesting personal
				  information has reasonable grounds to believe the remains may be those of a
				  participant.
(8) To provide any
				  service to the participant or to answer inquiries on the behalf of the
				  participant where the Bureau has reasonable grounds for concluding that the
				  participant has asked the inquirer to act on his behalf.
(9) For use by any committee or legislative
				  body of the United States, the Commonwealth, or local governments, provided
				  that such information is not used for commercial or political purposes and
				  excluding any medical records and information that would be considered
				  privileged to confidential under
				  42 Pa.C.S. §§
											5901-5948 (relating to witnesses generally)
				  or under the common law of this Commonwealth.
This section cited in 43 Pa. Code §
												1.13 (relating to public
						information).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 1 - GENERAL PROVISIONS › Subchapter B - SAFEGUARDING PERSONAL INFORMATION OBTAINED IN THE ADMINISTRATION OF VETERANS' PROGRAMS › Section 1.15 - Procedures

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Requests for
				  release of information about participants in veterans' programs other than the
				  veterans' homes shall be submitted in writing to the Director, Bureau for
				  Veterans' Affairs, Fort Indiantown Gap, Annville, Pennsylvania
				  17003-5002.
(b) Requests for
				  release of information about participants in the veterans' homes program shall
				  be submitted in writing to the Commandant of the veterans' home at which the
				  participant resides.
(c) If a
				  photocopier or reproduction device under the control of the Department or the
				  Bureau is used to copy information released under this subchapter, the
				  requester shall be charged 25¢ per page for such copies, unless the
				  collection of such charge is waived for good cause or in the public interest.
				  When the total copying charge is $3.00 or less, collection will normally be
				  waived. Copying charges are payable in advance by check or money order made
				  payable to "Commonwealth of Pennsylvania."
(d) Any requester of information who believes
				  his request has been improperly or incorrectly denied may appeal the denial by
				  writing to the Adjutant General, who shall submit the letter for a legal review
				  by an authorized agency or Commonwealth attorney, and render a decision, which
				  decision shall be considered the final agency action with regard to the request
				  for release of information.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › GENERAL › Section 3.1 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this chapter,
					 have the following meanings, unless the context clearly indicates
					 otherwise:
Armory
-As defined in
					 51 Pa.C.S. §
											102
					 (relating to definitions), lands, buildings and fixtures used for housing
					 elements of the Pennsylvania military forces.
Department
-The Department of Military
					 Affairs of the Commonwealth.
Local board
-A local armory board of the
					 Commonwealth.
Pennsylvania Guard
-As defined in
					 51 Pa.C.S. §
											102,
					 those organized units of the Pennsylvania military forces which are not
					 Federally recognized or which serve under the authority of the Governor when
					 the Pennsylvania National Guard, in whole or in part, is on extended Federal
					 active duty.
Pennsylvania military forces
-As defined in
					 51 Pa.C.S. §
											102, the
					 land, air and sea military units organized for the internal security of this
					 Commonwealth.
Pennsylvania National Guard
or
PNG
-As defined in
					 51 Pa.C.S. §
											102, the
					 Pennsylvania Army National Guard and the Pennsylvania Air National
					 Guard.
State Board
-The State Armory Board of the
					 Commonwealth.
This section cited in 43 Pa. Code §
												3.81 (relating to transfer of
						local board control).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › GENERAL › Section 3.2 - Composition of State Board

Current through Register Vol. 54, No. 28, July 13, 2024
The State Board shall consist of the Adjutant General, who
					 shall act as Chairperson, and five members appointed by the Adjutant General.
					 Three of the members of the State Board appointed by the Adjutant General shall
					 be members of the Pennsylvania National Guard. The State Board shall appoint a
					 Secretary, who need not be a member of the State Board.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › GENERAL › Section 3.3 - State control

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
				  Armories are erected, acquired, leased, licensed and sold under the direction
				  and control of the State Board.
(b)
				  The State Board shall provide, equip, maintain, manage and regulate armories
				  for the use of the Pennsylvania military forces.
(c) The State Board may waive the application
				  of all or any part of this chapter if the State Board deems total or partial
				  exemption from this chapter appropriate in the best interests of mission
				  accomplishment by the Pennsylvania military forces or units of the Pennsylvania
				  military forces.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › GENERAL › Section 3.4 - Access to armories

Current through Register Vol. 54, No. 28, July 13, 2024
The Commander-in-Chief, the Adjutant General, members of
					 the State Board, National Guard officers in the chain of command and State
					 Board inspectors shall have access to the armory. A person authorized by the
					 State Board, or detailed by proper military authority, shall have access to the
					 armory, as required by the authorization or detail. A visitor or inspector
					 shall demonstrate clearly to the local board the need for access to an arms
					 storage vault.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › LOCAL ARMORY BOARDS › Section 3.21 - Composition and authority of local boards

Current through Register Vol. 54, No. 28, July 13, 2024
The local management of armory facilities under the control
					 of the State Board is entrusted to a local board. The local board will consist
					 of a minimum of five and a maximum of 11 members; the members will include a
					 Chairperson, a Secretary and a Treasurer, who will be officers or
					 noncommissioned officers of the Pennsylvania National Guard. The senior
					 military officer commanding local troops is normally the Chairperson of the
					 local board. The senior commander will select prominent citizens from the
					 community and retired guardsmen who will be encouraged to be active members.
					 One of the non-National Guard members will be designated to assume
					 responsibility for the armory, including the premises, equipment, supplies and
					 property, in the event the unit is mobilized. Reference should be made to
					 §
										3.81 (relating to transfer of
					 local board control). The organization of the local board will be recorded on
					 Form MAAB-5-1M-55 and forwarded in duplicate to the State Board for approval.
					 One copy of the approved forms will be returned for local board
					 files.
This section cited in 43 Pa. Code §
												3.81 (relating to transfer of
						local board control).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › LOCAL ARMORY BOARDS › Section 3.22 - Meetings

Current through Register Vol. 54, No. 28, July 13, 2024
The local board will conduct regular meetings, at least
					 once every quarter or at the call of the Chairperson. Minutes of meetings will
					 be kept by the Secretary and placed on file in the armory. A copy of these
					 minutes will be forwarded to the State Board for permanent file. The custodial
					 worker or senior State Board employe assigned to the armory shall report to the
					 local board at regular meetings. This report will cover the condition of the
					 armory with respect to any required maintenance and repairs, condition of the
					 grounds and status of custodial supplies. If the State Board employe is a
					 member of the local board, he will be an ex officio member without vote. Local
					 board meetings will be open to the public in accordance with
					 65
					 P. S. §§
											261-269.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › LOCAL ARMORY BOARDS › Section 3.23 - Reports

Current through Register Vol. 54, No. 28, July 13, 2024
The Secretary will include in his report, during regular
					 meetings of the local board, information concerning nonmilitary use of the
					 armory and rentals of the armory.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › LOCAL ARMORY BOARDS › Section 3.24 - Inspections

Current through Register Vol. 54, No. 28, July 13, 2024
A formal inspection of all parts of the armory, including
					 the exterior of the building, pavements, driveways and grounds, will be made by
					 the local board at least four times a year. The custodial worker or senior
					 State Board employe assigned to the armory will accompany the local board
					 during these inspections.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › USE OF ARMORIES › Section 3.31 - Military use

Current through Register Vol. 54, No. 28, July 13, 2024
Armories are for military use by local units of the
					 Pennsylvania National Guard, and are not public buildings in the sense that
					 they may be entered into, or used by civilians, unless the entry or use is
					 approved in advance by the local board or State Board.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › USE OF ARMORIES › Section 3.32 - Improper use

Current through Register Vol. 54, No. 28, July 13, 2024
The armory may not be used for the care or storage of a
					 property other than the property issued by the United States government, or the
					 Commonwealth or property belonging to the Pennsylvania National Guard
					 organizations. Exceptions may be granted by the State Board upon written
					 request.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › USE OF ARMORIES › Section 3.33 - Alcoholic beverages

Current through Register Vol. 54, No. 28, July 13, 2024
The use or distribution of alcoholic beverages in the
					 armory or on the premises is prohibited during operating and training
					 hours.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › USE OF ARMORIES › Section 3.35 - Repairs

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Minor repairs
				  and improvements to the armory may be accomplished with local board resources.
				  However, no permanent structural changes, such as installation of partitions,
				  removal of doors or remodeling of functional areas, shall be made without prior
				  authorization and approval of the State Board.
(b) Repairs and improvements to the armory
				  involving State Board funds shall be approved in advance by the State Board.
				  Payment for repairs, improvements or purchases of materials without prior
				  approval will be the responsibility of the local board.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › EMPLOYES › Section 3.41 - Supervision

Current through Register Vol. 54, No. 28, July 13, 2024
The local board is responsible for the supervision of
					 custodial, maintenance and security personnel that are employes of the State
					 Board providing services to the armory. These personnel should be instructed
					 carefully on their duties and responsibilities.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › EMPLOYES › Section 3.42 - Duties

Current through Register Vol. 54, No. 28, July 13, 2024
(a) State Board
				  employes are responsible for maintaining the buildings and grounds in a clean,
				  orderly condition at all times; for assisting in keeping the building and
				  fixtures in a good state of repair; and for the duties pertaining to good
				  housekeeping, maintenance and security of the armory.
(b) State Board employes are responsible for
				  the care and condition of the building, and have the authority to take
				  necessary measures to prevent abuse of the premises, fixtures, and State or
				  Federal property stored therein.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › EMPLOYES › Section 3.43 - Working hours

Current through Register Vol. 54, No. 28, July 13, 2024
The working hours of State Board employes shall be
					 carefully defined by the local board, and shall be coordinated in advance with
					 the State Board to avoid any possible deviation from normal payroll procedures.
					 Approved work schedules shall be posted in the armory. The work schedules may
					 not be changed without 2 weeks advance notice, except in emergency
					 situations.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › EMPLOYES › Section 3.44 - Supplies

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The local board
				  is responsible for maintaining a proper stock of janitorial supplies for use by
				  custodial workers. These supplies are provided by the State Board.
(b) A small room in the armory should be
				  reserved for storage of janitorial and maintenance supplies and equipment for
				  use by State Board employes. This room should be kept locked, with the key in
				  the possession of the State Board employes.
(c) In cases of disorderly conduct, abuse or
				  damage to the buildings or fixtures, the State Board employe will report the
				  incident to the Chairperson of the local board.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › EMPLOYES › Section 3.45 - Pay

Current through Register Vol. 54, No. 28, July 13, 2024
State Board employes are paid biweekly. Time and Attendance
					 Report, MA-AS Form 18, will be submitted by the local board at the close of
					 each payroll period ending on alternate Tuesdays, and shall arrive at the State
					 Armory Board not later than Friday of the same week. The report will be
					 prepared to reflect the employe's name, classification, social security number,
					 hourly rate of pay and actual hours the employe worked.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › INSPECTORS › Section 3.52 - Responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The State Board
				  inspector is responsible for reporting to the Secretary of the State Board
				  deviations from State Board regulations, policies or procedures observed during
				  inspections.
(b) The State Board
				  inspector is responsible for monitoring the performance of duty by State Board
				  employes and reporting his observations to the Secretary of the State Board.
				  The State Board inspector is required to comment on the annual Performance
				  Evaluation Report for State Board employes assigned to armories under his
				  supervision.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › INSPECTORS › Section 3.53 - Periodic inspections

Current through Register Vol. 54, No. 28, July 13, 2024
The State Board inspector will inspect the armories under
					 his supervision at least once every 3 months for cleanliness and state of
					 repair. During these inspections, the State Board inspector will complete the
					 Armory Inspection Check List form in duplicate, leave one copy at the armory,
					 and submit one copy to the Secretary of the State Board. The Armory Inspection
					 Check List will record those items which are to be corrected by the local
					 board, as well as items involving repair and maintenance projects beyond the
					 capability of the armory personnel. These latter items will be reviewed by the
					 Secretary of the State Board for approval and accomplishment with State Board
					 funds.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.61 - Custodial supplies

Current through Register Vol. 54, No. 28, July 13, 2024
The Department of General Services contracts for custodial
					 supplies for State agencies. These custodial supplies are obtained by the local
					 board in the following manner:
(1) In
				  May of each year the State Board sends to the local board the supply forms to
				  be used in ordering custodial supplies for the coming fiscal year.
(2) These forms are completed by the local
				  board, indicating the amount of supplies required for the year, and returned to
				  the State Board not later than July 1.
(3) The State Board orders these supplies in
				  bulk for armories and stocks the supplies at Fort Indiantown Gap.
(4) Supplies are picked up at Fort Indiantown
				  Gap by local board personnel, as the supplies are required.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.62 - Purchase of materials

Current through Register Vol. 54, No. 28, July 13, 2024
Materials needed for maintenance and repair of the armory
					 by local board personnel which are not included on Department of General
					 Services contracts are obtained in the following manner:
(1)
Items costing less than
				  $100.
The local board prepares a Form 7, listing the required items
				  and cost, and submits the Form 7 to the State Board. The State Board processes
				  this request and upon approval receives a field limit for the purchase. A copy
				  of the field limit, with a receiving report, is sent to the local board. Upon
				  receipt of the required items, the local board signs and returns the receiving
				  report to the Comptroller of the Department.
(2)
Items costing from $100 to
				  $299.99.
The procedures for obtaining items costing from $100 to
				  $299.99 is the same as the procedures set forth in paragraph (1), with one
				  exception. The local board must submit at least two letterhead proposals, dated
				  and signed, from suppliers, along with the Form 7, to the State
				  Board.
(3)
Items costing
				  $300 to $1,000.
The local board prepares a Form 7 (listing the
				  required items), attaches a list of suppliers, and forwards the request to the
				  State Board. The State Board sends invitations to bid to the suppliers. The bid
				  proposals received from the suppliers are forwarded, unopened, to the
				  Department of General Services for award. Upon award, a copy of the approved
				  purchase order and a copy of the receiving report will be sent to the local
				  board. Upon receipt of the required items, the local board signs and returns
				  the receiving report to the comptroller of the Department.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.63 - Purchase of equipment

Current through Register Vol. 54, No. 28, July 13, 2024
Items of equipment, such as refrigerators, stoves, lawn
					 mowers and tractors, are obtained by the State Board using a purchase
					 requisition. Requirements for the items should be made known to the State
					 Board.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.64 - Service purchase contracts for emergency repairs

Current through Register Vol. 54, No. 28, July 13, 2024
Service purchase contracts are to be used for emergency
					 repairs to the armory, such as a water line break or heating plant failure.
					 These contracts, covering labor and materials, are processed partially in
					 advance so that necessary emergency repairs can be obtained with minimum delay.
					 The procedures to be followed in using these service purchase contracts are as
					 follows:
(1) The State Board sends
				  contractor bid proposal forms to the local board in April of each year. These
				  forms are to be completed and signed by at least two contractors and returned
				  to the State Board not later than June 1. The forms are held by the State Board
				  and are not processed further until needed.
(2) When an emergency arises at the armory
				  requiring work to be performed under a service purchase contract, the local
				  board shall notify the State Board immediately. No work is to be authorized by
				  the local board without the approval of the State Board.
(3) The State Board will take the necessary
				  action to put the service purchase contract into effect. When this has been
				  accomplished, the local board will be notified that emergency repairs can
				  begin.
(4) The State Board will
				  forward one copy of the approved service purchase contract, and two copies of
				  receiving reports, to the local board. One copy of the receiving report is for
				  use in connection with the current emergency repairs and one copy is for use in
				  case of a future emergency.
(5)
				  Upon completion of the emergency repair work, the local board shall obtain a
				  copy of the contractor work order showing the labor and materials used to
				  complete the work. This work order shall accompany the receiving report that is
				  returned to the comptroller of the Department.
(6) Upon satisfactory completion of the
				  emergency repair work, the local board will complete one copy of the receiving
				  report. The receiving report will list the hours of labor and materials used to
				  complete the work, will be signed by local board personnel, and will be
				  returned to the comptroller of the Department. The dollar costs for the work
				  are not to be entered on the receiving report.
(7) Invoices from contractors for material
				  received or services performed at the armory will not be accepted by local
				  board personnel. Contractors will be instructed to submit invoices direct to
				  the comptroller of the Department.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.65 - Normal maintenance and repair

Current through Register Vol. 54, No. 28, July 13, 2024
Required maintenance and repair, beyond the capability of
					 the local board personnel, will be accomplished by State Board contracts.
					 Requirements for the work should be made known to the State Board
					 inspector.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.66 - Service purchase contracts for maintenance services

Current through Register Vol. 54, No. 28, July 13, 2024
The State Board may approve service purchase contracts for
					 routine maintenance service at armories for ash and trash removal, refuse
					 collection or custodial services. The State Board sends contractor bid proposal
					 forms for the services to be performed during the upcoming fiscal year to the
					 local board in April of each year. These forms are to be completed and signed
					 by at least two contractors and returned to the State Board not later than June
					 1. These contracts shall be executed with a firm, and cannot be executed with
					 an individual. Upon approval of the service purchase contract a copy will be
					 sent to the local board, with the required number of receiving reports. The
					 number of receiving reports required will depend upon the manner of billing
					 provided for in the contract, that is, monthly, quarterly or annually. Work may
					 not be performed under these service purchase contracts until an approved copy
					 has been received by the local board. Receiving reports for these services will
					 be submitted to the comptroller of the Department.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › SUPPLIES AND PURCHASES › Section 3.67 - Bids

Current through Register Vol. 54, No. 28, July 13, 2024
If the State Board or a local board is required to solicit
					 bids from more than one firm, collusive bids are forbidden. If the State Board
					 determines that bids are not genuinely separate and distinct and prepared
					 without communication or collusion between or among bidders, the bids will be
					 rejected. Employes of the State Board or local board, or members of the State
					 Board or local board, may not solicit or accept collusive
					 bids.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › PROPERTY › Section 3.71 - Nonexpendable property

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
				  Nonexpendable property items of the State Board located at the armory will be
				  charged to the State property record of the local board. When these property
				  items become unusable, through fair wear and tear, the local board will request
				  permission from the State Board to drop the property from the State property
				  record. The request for droppage will indicate the date of acquisition, State
				  Board item number, quantity and description of each item. The local board will
				  conduct a physical inventory and reconciliation of State Board property with a
				  State Board representative at least once every 2 years, and upon change of
				  Chairperson of the local board.
(b)
				  Accountability for nonexpendable property items maintained in the armory that
				  are acquired from sources other than the Federal government or the State Board
				  will be recorded on a separate property document. The local board is
				  responsible for the accountability, maintenance and disposition of the
				  property, to include the tagging of the items for identification during
				  inventories.
This section cited in 43 Pa. Code §
												3.81 (relating to transfer of
						local board control).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 3 - STATE ARMORY BOARD › FEDERAL SERVICE BY PENNSYLVANIA MILITARY FORCES › Section 3.81 - Transfer of local board control

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
				  In the event the units of the Pennsylvania National Guard assigned to an armory
				  are ordered to active Federal service for an extended period of time and vacate
				  the armory, Chairpersonship of the local board will be transferred as follows:
(1) In the event the Governor of Pennsylvania
				  exercises power granted under
				  51 Pa.C.S. §
												507
				  (relating to draft from militia for emergency) to organize the Pennsylvania
				  Guard at the vacated armory, the Senior Commander of troops so designated in
				  the unit assigned to the vacated armory shall become Chairperson of the local
				  board and will be charged with all duties and responsibilities applicable
				  herein to the local board Chairperson. Reference should be made to §
											3.1 (relating to definitions) for
				  the distinction between "Pennsylvania Guard" and "Pennsylvania National
				  Guard."
(2) In the event the armory
				  is vacated and no unit of the Pennsylvania Guard is assigned to the vacated
				  armory, the departing local board will designate an Acting Chairperson. The
				  Acting Chairperson will be the senior retired officer serving on the local
				  board, and if there is no retired officer on the board, the Acting Chairperson
				  will be a responsible citizen serving on the local board. The Acting
				  Chairperson of the local board will immediately reorganize the local board and
				  forward Form MAAB-5-1M-55, in accordance with §
											3.21 (relating to composition and
				  authority of local boards).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 5 - BUREAU FOR VETERANS' AFFAIRS › Subchapter A - VETERANS' EMERGENCY ASSISTANCE PROGRAM › Section 5.2 - Amounts of emergency assistance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) To the extent that appropriations are
				  sufficient, the amount of assistance paid under the Veterans' Emergency
				  Assistance Program shall equal the assistance payable under the Public Welfare
				  Code (62 P. S. §§
											101-1411) to a resident of the county in
				  which the veteran resides who has the same number of dependents as the applying
				  veterans. Veterans' emergency assistance payments will not exceed the maximum
				  assistance payable for a family of the same size under the Public Welfare
				  Code.
(b) The Director of the
				  Bureau may adjust the amounts of assistance payable under this program by
				  reducing the monthly payments or reducing the number of months for which
				  assistance may be paid when the Director finds it necessary to keep projected
				  expenditures within funding appropriated for this program.
The provisions of this §
												5.2 amended under the Military
						Code,
						51 Pa.C.S. §
													1704(7).
This section cited in 43 Pa. Code §
												5.26 (relating to periodic
						review).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 5 - BUREAU FOR VETERANS' AFFAIRS › Subchapter A - VETERANS' EMERGENCY ASSISTANCE PROGRAM › Section 5.3 - Domicile

Current through Register Vol. 54, No. 28, July 13, 2024
(a) To meet the
				  domicile requirement of
				  51 Pa.C.S. §
											8503(2) (relating to
				  eligibility), an applicant shall demonstrate that he is a permanent bona fide
				  domiciliary of this Commonwealth. Acceptable evidence of domicile includes the
				  following:
(1) Tax records; for example,
				  resident state income tax, real property tax on home, personal property tax and
				  the like.
(2) Voting records-voter
				  registration.
(3) Driver's license
				  or registration indicating the residence address in this Commonwealth and the
				  county of application.
(4)
				  Employment records indicating the residence address in this Commonwealth and
				  the county of application.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 5 - BUREAU FOR VETERANS' AFFAIRS › Subchapter A - VETERANS' EMERGENCY ASSISTANCE PROGRAM › Section 5.4 - Application procedures

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Forms.
An application for Veterans' Emergency Assistance and
				  requests for renewals of assistance payments shall be made on forms prescribed
				  by the Department.
(b)
Source of forms.
Application forms may be obtained from:
(1) The County Directors of Veterans'
				  Affairs.
(2) The Service Officers
				  for Veterans' Organizations.
(3)
				  The case workers for the American Red Cross.
(4) The Adjutant General's Offices in
				  Pittsburgh, Philadelphia and Wilkes-Barre.
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 5 - BUREAU FOR VETERANS' AFFAIRS › Subchapter A - VETERANS' EMERGENCY ASSISTANCE PROGRAM › Section 5.5 - Review of applications

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
				  Bureau will examine applications on behalf of the Commission and make an
				  initial determination to grant or deny Veterans' Emergency Assistance for 1
				  month.
(b) The Bureau will notify
				  the official submitting the application of approval or denial and notify the
				  applicant of approval through receipt of the first check.
(c) An applicant is not eligible to receive a
				  first Veterans' Emergency Assistance check until the Bureau has verified that
				  the applicant is eligible. The verification shall include certification that
				  the applicant is not receiving monetary assistance under the Public Welfare
				  Code (62 P. S. §§
											101-1411) made prior to receipt of the
				  application by the Bureau.
The provisions of this §
												5.5 issued under the Military
						Code,
						51 Pa.C.S. §
													1704(7).
Pennsylvania Code › Title 43 - MILITARY AFFAIRS › Part I - Department of Military Affairs › Chapter 5 - BUREAU FOR VETERANS' AFFAIRS › Subchapter A - VETERANS' EMERGENCY ASSISTANCE PROGRAM › Section 5.6 - Renewal of payment

Current through Register Vol. 54, No. 28, July 13, 2024
When an application is approved, the Bureau will provide
					 the official who submitted the application with renewal request forms for the
					 second and third months of payment. Payment of emergency assistance for a
					 second and third month may be authorized by the Director of the Bureau upon
					 submission of a renewal request form for each additional
					 month.
The provisions of this §
												5.6 issued under the Military
						Code,
						51 Pa.C.S. §
													1704(7).