Oregon Administrative Rules › Chapter 462 - OREGON RACING COMMISSION › Division 140 - DUTIES › Section 462-140-0150 - Racing Secretary

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The racing
			 secretary is responsible for maintaining a file of all registration papers and
			 foal certificates on horses participating in the race meet. The racing
			 secretary shall inspect all ownership and lease documents to be sure they are
			 accurate, complete, and up-to-date. The racing secretary has the authority to
			 demand the production of any documents or other evidence necessary in order to
			 perform this responsibility. The racing secretary shall verify each racing
			 animal's ownership and shall not allow any racing animal to run unless the
			 racing animal is entered in the name of the legal owner as shown on the back of
			 the registration/ownership papers, or on a legal lease attached to the
			 registration/ownership papers, and unless the stable name is licensed, where
			 the papers show a stable name.
(2)
			 The racing secretary is responsible for receiving all entry forms for official
			 racing, all scratch requests, and all subscriptions, nominations, and entrance
			 monies. The racing secretary shall assure, to the extent possible, that all
			 entry requirements have been met and continue to be met until the entry is
			 withdrawn.
(3) The racing secretary
			 shall be responsible for forming each race, and may provide assistance to the
			 trainers in ensuring that only racing animals which are eligible to start or
			 race and which meet any special entry requirements are drawn into the race. The
			 racing secretary shall make every effort to ensure fairness and equal
			 opportunity for all racing animal owners and stable owners in the forming of
			 all races.
(4) As soon as the
			 entries have closed for each racing program, the racing secretary shall compile
			 and post in a conspicuous place a list of entries, minus any subsequent
			 withdrawals. Names of horses on the "Also Eligible" list shall also be compiled
			 and promptly posted in a conspicuous place.
(5) The racing secretary shall keep a
			 complete record of all races and shall immediately report to the stewards
			 conditions which may require a scratch, and any violations of ORS Chapter 462
			 or the rules of racing.
(6) The
			 racing secretary is responsible for publishing the racing program and for the
			 accuracy of the information in it.
(a) The
			 racing secretary shall compile and cause to be printed for each racing day a
			 program which shall legibly set forth for each race the amount of the purse,
			 distance, conditions, names of racing animal which are to be run, their color,
			 sex, age, breeding, state in which foaled, the name of their owner, lessee (if
			 any), trainer, assistant trainer (if any), and jockey, the weight carried,
			 order of their post positions, and such other information and notices to the
			 public as the commission may direct.
(b) Once the official program is printed and
			 placed for sale to the public, there shall be no changes in the program (except
			 to correct printer's errors) unless a horse is legally scratched from a race.
			 No program shall contain a loose insert, unless approved by the board of
			 stewards.
(c) The racing secretary
			 is responsible for the accuracy of all racing related material provided for the
			 program.
(d) All daily programs
			 sold at the racecourse must contain a prominent notice that there is an
			 information window and/or complaint window in the clubhouse and grandstand
			 where complaints may be made or filed in writing. The exact locations of these
			 windows shall be set forth in the notice.
(e) All daily programs sold at the racecourse
			 must clearly contain the following:
NOTICE: This race meet is licensed for 20__, License No. ____
				by the Oregon Racing Commission and operates under its rules and regulations.
				The commission may be contacted at P.O. Box 366, Gresham, OR 97030 or faxed to
				(971) 673-0213; oe emailed to orc.info@orc.oregon.gov