Texas Administrative Code › Title 10 - COMMUNITY DEVELOPMENT › Part 1 - TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS › Chapter 6 - COMMUNITY AFFAIRS PROGRAMS › Subchapter B - COMMUNITY SERVICES BLOCK GRANT › Section 6.206 - Strategic Plan, Community Assessment, and Community Action Plan

Current through Reg. 49, No. 28; July 12, 2024
(a) In accordance
				  with CSBG Organizational Standards, every five years each Eligible Entity shall
				  complete a Strategic Plan using the full Results Oriented Management and
				  Accountability (ROMA) cycle or a comparable system. The Strategic Plan shall,
				  at a minimum, meet the requirements of CSBG Organizational Standards
				  (specifically Organizational Standards 4.3, 6.1 - 6.5, and 9.3) and any other
				  requirements established by the Department as a result of federal law,
				  regulation or guidance, or state law. The Strategic Plan must comply with
				  Department requirements and be submitted on or before a date specified by the
				  Department.
(b) In accordance with
				  CSBG Organizational Standards, every three years each Eligible Entity shall
				  complete a Community Assessment (may also be called "Community Needs
				  Assessment" or CNA), using the full ROMA cycle or a comparable system. The
				  annual Community Action Plan (CAP) will be based on the most recent approved
				  Community Assessment. The Community Assessment shall, at minimum, meet the
				  requirements of CSBG Organizational Standards (specifically Organizational
				  Standards 1.2, 2.2, 3.1 - 3.5, and 4.3). The Community Assessment must comply
				  with Department requirements and be submitted on or before a date specified by
				  the Department. The Community Assessment will require, among other items
				  specified in the Department's Community Assessment Guide, that the top five
				  needs of the Service Area that can be addressed, are identified.
(c) In accordance with CSBG Organizational
				  Standards, each Eligible Entity must submit a CAP on an annual basis using the
				  full ROMA cycle or a comparable system. The CAP shall, at minimum, meet the
				  requirements of CSBG Organizational Standards (specifically Organizational
				  Standards 4.2, 4.3, 4.4, and 9.3). The CAP must comply with Department
				  requirements and be submitted on or before a date specified by the Department,
				  for approval prior to execution of a Contract.
(d) If circumstances warrant amendments to
				  the Community Assessment or the CAP, each Eligible Entity must provide a
				  written request to the Department identifying the specific requested change(s)
				  to the document with a justification for each change. The Department will
				  approve or deny amendment requests in writing.
(e) Hearing. In conjunction with the
				  submission of the CAP, the Eligible Entity must annually submit to the
				  Department a certification from its board that a public hearing was posted, and
				  conducted on the proposed needs or uses of block grant funds for the upcoming
				  year's funds.
(f) The Strategic
				  Plan and Community Assessment require Department review for whether
				  Organizational Standards are met and whether the Eligible Entity provided a
				  notification of acceptance. The CAP and annual Budget require Department
				  approval; those that do not meet the Department's requirements as articulated
				  in these rules, in federal guidance, in each Eligible Entity's Contract, and in
				  Department guidance will be required to be revised until they meet the
				  Department's satisfaction.
(g)
				  Consistent with CSBG Organizational Standards relating to Data Analysis and
				  Performance, the Eligible Entity must present to its governing board for review
				  or action, at least every 12 months, an analysis of the agency's outcomes and
				  any operational or strategic program adjustments and improvements identified as
				  necessary; and the organization must submit its annual CSBG Information Survey
				  data report which reflects customer demographics and organization-wide
				  outcomes.
(h) Services to Poverty
				  Population. An Eligible Entity administering services to customers in one or
				  more counties in its CSBG Service Area shall ensure that such services are
				  rendered reasonably and in an equitable manner to ensure fairness among all
				  potential applicants eligible for services. Services rendered, either directly
				  or through partnerships, must reflect the poverty population ratios in the
				  Service Area and services should be distributed based on the proportionate
				  representation of the poverty population within a county. A variance of greater
				  than plus or minus 20% may constitute a Deficiency. An Eligible Entity
				  administering services to customers in one or more counties shall demonstrate
				  marketing and outreach efforts to make available direct services to a
				  reasonable percentage of the county's eligible population based on the most
				  recent census or American Community Survey data, as directed by the Department.
				  Services should also be distributed based on the proportionate representation
				  of the poverty population within a county. Other CSBG-funded organizations
				  shall ensure that services are rendered in accordance with requirements of the
				  CSBG Contract.