reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.96 - Membership fees

Current through Register Vol. 54, No. 28, July 13, 2024
Costs of agency membership in organizations serving
						programs operated under contract with the county are allowable for Departmental
						participation if the membership is in a nonprofit organization and the services
						provided are related to the program operated under contract with the county.
						The Department will not participate in the cost of individual/personal
						membership or in memberships to any organization defined as a lobbying group
						under the Lobbying Registration and Regulation Act (46 P.S. §§
												148.1-148.9).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.97 - Moving expenses

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs associated
						with the relocation of a facility. The Department will participate in the
						payment of moving expenses for employes only when used as part of a recruitment
						effort by the agency and when approved by the appropriate county authority. The
						maximum amount in which the Department will participate is $1,000 per employe
						being moved.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.98 - Recruitment

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the costs incurred in recruitment activities, such as help
					 wanted advertising or the use of employment agencies.
(b) The Department will participate in the
					 travel expenses of job applicants if it is the prevailing county practice.
					 Departmental participation will be at the prevailing county rate but will not
					 exceed the allowable costs identified in §
											4300.90 (relating to
					 travel).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.99 - Interest expense

Current through Register Vol. 54, No. 28, July 13, 2024
Interest paid for funds borrowed from a lending
						institution is an allowable expense in the case where funds are borrowed to
						meet the actual cash flow requirements of ongoing programs, and it can be
						documented that the actual cash flow requirements are such that obligations
						could not be met with the advance for the specific contract program. Where no
						advance is given, interest is reimbursable.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.100 - Auditing expense

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs of annual
						independent audits.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.101 - Insurance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the cost of life insurance, payable to the corporation,
					 where the death of a principal or key person may threaten the continuation of
					 the service.
(b) The Department
					 will participate in the cost of insurance premiums to protect against casualty
					 losses, theft losses and liability.
(c) The Department will participate in the
					 cost of insurance to protect against casualty losses. Casualty losses are
					 damage to or the destruction of property resulting from an identifiable event
					 of a sudden, unexpected or unusual nature. Examples of the events include a
					 storm, hurricane, tornado, flood, fire, earthquake and vandalism.
(d) The Department will participate in the
					 cost of burglary insurance. Burglary insurance protects against losses from
					 theft not involving employes. For thefts by employes or corporate officers, the
					 Department will participate in the cost of fidelity bonds as identified in
					 §
											4300.93 (relating to
					 bonding).
(e) The Department will
					 participate in the cost of liability insurance to cover claims arising out of
					 official duties and to protect items which are used in the performance of this
					 duty.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.102 - Fixed assets

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs of fixed
						assets as specified in §§
											4300.103-4300.107 (relating to equipment
						and furnishings; motor vehicles; depreciation allowances; title to fixed
						assets; and ownership responsibilities).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.103 - Equipment and furnishings

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of equipment
						and furnishings through depreciation, expensing or amortization of loans for
						their purchase. Only items which are essential to the operation of the programs
						operated under contract with the county are allowable. The purchase of
						equipment and furnishings shall be in accordance with the bidding and
						procurement requirements as contained in §
											4300.145 (relating to bidding and
						procurement).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.102 (relating to fixed
						  assets); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.104 - Motor vehicles

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in the purchase or lease of motor vehicles and the
					 operating costs of the vehicles. The Department encourages the utilization of
					 general transportation resources.
(b) The following guidelines shall apply in
					 the purchase or lease of vehicles:
(1) The
					 purchase of motor vehicles shall be in accordance with the bidding and
					 procurement requirements as contained in §
												4300.145 (relating to bidding and
					 procurement).
(2) The Department
					 will participate in the cost of vehicles through depreciation, expensing or
					 amortization of loans for their purchase.
(3) The personal use of motor vehicles by
					 employes is prohibited unless a procedure for pay-back is established and the
					 employe reimburses the program for the use of the vehicle.
(4) A daily log detailing the use of
					 vehicles, as well as maintenance or service activities, shall be
					 maintained.
(5) Cost differentials
					 between leasing and purchase of vehicles shall be explored and the most
					 feasible economic alternative selected. Documentation showing the options that
					 were explored shall be maintained.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.106 - Title to fixed assets

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 Title to fixed assets which are depreciated under §
											4300.105 (relating to depreciation
					 allowances) shall remain with the contracted agency.
(b) Title to fixed assets which are expensed
					 or loans amortized using county mental health and mental retardation funds
					 shall remain with the county/joinder or the provider.
(c) If title remains with the county/joinder,
					 contracted agencies may not sell, leave, donate or dispose of county fixed
					 assets without written permission from the appropriate county authority. Upon
					 termination or cancellation of the contract and within a fixed period
					 determined in that contract, the county shall at its discretion:
(1) Retain possession for county use or
					 permit the use of fixed assets by another provider of services.
(2) Dispose of fixed assets purchased with
					 mental health and intellectual disability funds upon obtaining an independent
					 appraisal of the fixed assets.
(3)
					 Allow the contracted agency to purchase the fixed assets upon obtaining an
					 independent appraisal of the fixed assets.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.107 - Ownership responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
In accordance with sound business practice, the person in
						possession of fixed assets shall do all of the following:
(1) Maintain a fixed assets ledger or
					 equivalent document. A method for separately identifying the ownership of
					 assets shall be maintained.
(2)
					 Maintain and administer a program for the maintenance, protection, repair,
					 preservation and insurance of fixed assets to assure their full availability
					 and usefulness.
(3) Utilize
					 reimbursement for loss, destruction or damage of fixed assets by using the
					 proceeds to repair, renovate or replace the fixed assets involved; and
					 crediting the proceeds as an income source to be applied against the cost of
					 services rendered or forwarding the proceeds to the funding source.
(4) Perform an annual physical inventory at
					 the end of the funding period/fiscal year by sighting and verifying the
					 inventory listings. Discrepancies shall be documented and kept on file with the
					 invoices, inventory reports and other papers which are subject to
					 audits.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.102 (relating to fixed
						  assets); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.108 - Retained revenue

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in an allowance for service providers to retain
					 revenues, accruing at the close of the contract period, in excess of eligible
					 expenses realized under the contract.
(b) The Department's participation will be
					 limited to an amount not to exceed 3.0% of the total gross revenues applicable
					 to the contract.
(c) The Department
					 will participate in an allowance for retained revenue only when the county
					 explicitly approves retained revenue by including specific provisions in the
					 contract. Retained revenue may be included in the contract budget, be allowed
					 as an incentive for agencies to operate efficiently and pursue third-party
					 revenues or allowed in combination as a budget item and efficiency
					 incentive.
(d) The contract shall
					 identify the accounting unit or entity for computing revenues in excess of
					 eligible expenditures. It may be an organizational unit, service or activity.
					 It shall include only those expenditures and revenues associated with providing
					 services under the contract and to which the retained revenue allowance
					 applies. The objective is to match revenues and expenses with the accounting
					 entity and the provision of services.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees); and 55 Pa. Code §
													4300.139 (relating to contracting
						  requirements).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.111 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
Requirements for unit of service funding, in addition to
						the allowable cost standards included in §§
											4300.82-4300.108, are specified in
						§§ 4300.112-4300.118.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.112 - Department participation

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of purchasing
						services on a fee per unit of service basis.
This section cited in 55 Pa. Code §
													4300.111 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.113 - Responsibility of the county

Current through Register Vol. 54, No. 28, July 13, 2024
The county authorities shall be responsible for
						determining the best possible fee for the purchase of services. The
						availability of alternative methods for purchasing services may not be
						construed as mandating the payment of a fee which is higher than necessary and
						reasonable for the service. The county/joinder shall be responsible for the
						effective execution of each purchase of service agreement.
This section cited in 55 Pa. Code §
													4300.111 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.114 - Agency schedule of charges

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will not participate in a
					 county negotiated fee or a Department established fee which exceeds an agency
					 schedule of charges.
(b) Where the
					 county/joinder or a combination of Commonwealth counties/joinders are not
					 funding the majority of the provider's clientele receiving the service and the
					 Department has not established a fee for the service, the Department will
					 participate in the fee charged the general public as evidenced by a schedule of
					 charges officially adopted by the agency. The county/joinder and provider are
					 not required to negotiate or determine unit costs based on the allowable cost
					 standards in §§ 4300.82-4300.108.
(c) The Department will participate in the
					 cost of reimbursement to unit of service providers under this section subject
					 to §§
											4300.117 and
					 4300.158(b) 
					 (relating to computation of reimbursement; and revenue).
This section cited in 55 Pa. Code §
													4300.111 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.115 - Department established fees

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Rates or fees per unit of service may be
					 published as a Departmental bulletin by the Department for selected services.
					 These published fees are considered to be a reasonable cost for the services
					 covered by the fee schedules. They represent the maximum amount in which the
					 Department will participate for the identified services. When payment is based
					 on established fees, the county/joinder and provider are not required to
					 negotiate or determine unit costs based on the allowable cost standards in
					 §§ 4300.82-4300.108.
(b)
					 The Medical Assistance program fee schedule and Chapter 1150 (relating to
					 Medical Assistance program payment policies), identify psychiatric services and
					 fees reimbursed by the medical assistance program. This fee schedule shall
					 establish the maximum level of reimbursement by the Department to county
					 programs for the following services: Outpatient psychiatric clinic services,
					 psychiatric outpatient partial hospitalization services and hospital visits by
					 a psychiatrist.
(c) The maximum
					 level of reimbursement by the Department to county programs for short-term
					 psychiatric inpatient services is the audited Blue Cross rate for the facility.
					 Counties/joinders may negotiate lower rates based on the actual cost of
					 providing psychiatric inpatient services. If there is no Blue Cross rate for a
					 facility, the maximum rate of reimbursement shall be the medical assistance
					 interim payment rate.
(d) The
					 Department will participate in the cost of reimbursement to unit of service
					 providers under this section subject to §§
											4300.117 and
					 4300.158(b)
					 (relating to computation of reimbursement; and revenue).
This section cited in 55 Pa. Code §
													4300.111 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.115a - Department-established fees for the ineligible portion of payment for respite services provided at waiver service locations-statement of policy

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Section
					 4300.115(a)
					 (relating to Department established fees) applies to fees for reimbursement of
					 the ineligible portion of payment for respite services funded with State-only
					 funds for participants enrolled in the Consolidated and Person/Family Directed
					 Support waivers.
(b) The
					 Department-established fees under subsection (a) also apply to an individual
					 receiving a base-funded service in a waiver-funded service location as the
					 ineligible portion of a provider's total rate.
(c) The Department-established fees for the
					 ineligible portion of payment for respite services are available on the
					 Department's web site.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.116 - County negotiated fees

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 The allowable cost standards in §§
											4300.82-4300.108 shall be used by
					 counties/joinders for negotiating rates for unit of service contracts. The
					 Department will not participate in the portion of a rate which contains
					 disallowed costs or exceeds maximum levels of reimbursement established by the
					 Department in this title. If regulations exist for a particular service, they
					 shall be incorporated by reference in a contract negotiated by the appropriate
					 county authority.
(b) In addition
					 to other required contract provisions, contracts for negotiated fees shall
					 comply with the following:
(1) The contract
					 budget on which the rate is based and method used to compute the rate shall be
					 included. The contract budget shall include, as a minimum, subtotals for major
					 objects-personnel expenses, operating expenses and fixed assets.
(2) If the Department has established
					 productivity standards for services-occupancy/use-the county program shall
					 incorporate the standards into the rate determination.
(3) The contract shall be audited under
					 §
												4300.161 (relating to contracted
					 agency audits) and shall include the following:
(i) Verification that the units of service
					 billed were provided and were billed at the proper rate.
(ii) Establishment of actual unit
					 costs.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.117 - Computation of reimbursement

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will participate in the
					 cost of reimbursement to unit of service providers when computed according to
					 the following procedure.
(b) The
					 potential reimbursement by the county is computed as follows:
(1) Multiply each unit of service provided
					 during a given month to a client by one of the following:
(i) The county program rate of reimbursement
					 for that service if the provider's client fee schedule rate-as defined in
					 §
													4305.3 (relating to
					 definitions)-for that service is equal to or exceeds the county program rate of
					 reimbursement.
(ii) The provider's
					 client fee schedule rate for that service, if the provider's client fee
					 schedule rate is less than the county program rate of reimbursement for the
					 same service.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › UNIT OF SERVICE FUNDING › Section 4300.118 - Special limitations on unit of service funding

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Costs of partial hospitalization services
					 provided under this title shall be limited to 240 3-hour sessions (720 total
					 hours) in a consecutive 365-day period per patient. Six hours of partial
					 hospitalization equals 1 day of partial hospitalization.
(b) A benefit period begins with the first
					 day of inpatient hospital care and includes a maximum of 60 days of care in one
					 consecutive stay or in a number of lesser stays that add up to 60 days. If the
					 Department pays for part of a day, the day shall be counted as a full day in
					 the benefit period. A patient's benefit period ends after 60 consecutive days
					 on which he is not hospitalized, regardless of the number of days of
					 hospitalization he has had. After one benefit period ends, a new benefit period
					 begins with the first day of hospitalization and is subject to appropriate
					 utilization review standards.
(c)
					 The payment for hospital visits by a psychiatrist, when the fee is not included
					 in the inpatient rate, shall be allowed.
(d) The Department will participate in the
					 cost of drugs according to Chapter 4220 (relating to reimbursement for
					 medications).
(e) Charges to
					 clients of the county program shall be in accordance with Chapter 4305
					 (relating to liability for community mental health and intellectual disability
					 services). A facility may not seek reimbursement from a client of the county
					 program above that provided for under this title.
(f) The Department of Labor and Industry,
					 Office of Vocational Rehabilitation, establishes fees for selected vocational
					 program services. The Department will financially participate in the costs of
					 county programs purchasing these same services at the established
					 fees.
The provisions of this §
													4300.118 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.111 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.131 - Responsibility for general fiscal management

Current through Register Vol. 54, No. 28, July 13, 2024
The appropriate county authority is responsible for the
						general fiscal management of the county program. This includes maintaining
						fiscal records of expenditures and revenues of the program, providing data for
						budgeting and expenditure reporting to the Department, monitoring the financial
						activities of the program and other activities related to fiscal operations of
						the program.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.132 - Accountability for expenditures of mental health and intellectual disability funds for clients

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 appropriate county authority is responsible for the accounting of funds
					 expended through the county program, and the authorization of expenditures
					 consistent with this chapter. Service provided without proper authorization or
					 accountability, or both, may not be considered as reimbursable. Services
					 purchased on a fee per unit of service basis shall have prior authorization of
					 the administrator or designee.
(b)
					 The county program and providers with whom the county contracts for services
					 shall maintain books, records, documents and other evidence according to
					 standard accounting procedures and practices, sufficient to reflect properly
					 direct and indirect costs claimed to have been incurred and anticipated to be
					 incurred for funds supported by the act and for which reimbursement is claimed.
					 Records shall be kept for a minimum of 4 years after the close of the fiscal
					 year.
(c) Time and attendance and
					 payroll distribution records shall be maintained for each employee. Any method
					 of keeping the records is acceptable as long as it is complete and
					 accurate.
The provisions of this §
													4300.132 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.133 - Financial reporting requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will prescribe the format,
					 instruction and time at which county programs shall submit to the Department
					 annual plans, annual estimates of expenditures and revisions, and expenditures
					 and income reports.
(b) The county
					 program shall report their expenditures annually.
(c) The reporting period shall cover the time
					 period July 1-June 30 of the following year.
(d) By September 15, local authorities shall
					 submit to the Department an annual report of expenditures for the county
					 program for the preceding fiscal year.
(e) The annual expenditure report shall be
					 submitted on forms supplied by the Department.
This section cited in 55 Pa. Code §
													4300.83 (relating to
						  compensation).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.134 - Apportionment of administrator's office costs

Current through Register Vol. 54, No. 28, July 13, 2024
The costs of the administrator's office as defined in
						this chapter are funded from both mental health and intellectual disability
						allocations. Two alternatives are available for apportioning these costs. The
						costs of the administrator's office may be apportioned according to the actual
						cost incurred for the administration of each program or as a proportion of
						program costs. Documentation supporting the apportionment of these costs shall
						be retained by the county program.
The provisions of this §
													4300.134 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.135 - Actual costs

Current through Register Vol. 54, No. 28, July 13, 2024
The intention of this method is to determine and assign
						the actual costs related to the provision of mental health or intellectual
						disability services. Once a county program has developed and implemented a
						methodology for apportionment based on actual costs, it may not assign costs
						according to a proportion of program costs methodology. Costs shall be assigned
						as follows:
(1) Costs which can be
					 readily identified as mental health or intellectual disability shall be
					 appropriately assigned.
(2) Time
					 records or a random time study shall be used to apportion individual staff
					 salaries, benefits, and operating and fixed asset expenses related to staff.
					 Time which cannot be assigned, not to exceed 25% of available time, can be
					 ignored in developing an apportionment ratio.
(3) Other costs shall be apportioned based on
					 the overall ratio resulting from the assignment of costs in paragraphs (1) and
					 (2).
The provisions of this §
													4300.135 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.136 - Proportion of program costs

Current through Register Vol. 54, No. 28, July 13, 2024
The Department's grants to county programs include base
						allocations, categorical allocations and allocations of Federal funds. The
						ratios of the mental health and intellectual disability allocations to the
						total allocation received from the Department shall be used to assign the costs
						of the administrator's office when using this method.
The provisions of this §
													4300.136 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.137 - County joinder contracts

Current through Register Vol. 54, No. 28, July 13, 2024
When a mental health and intellectual disability program
						is administered by two or more counties, the local authorities acting in
						concert shall enter into a contract to establish the policies of that program.
(1) The contract shall provide for
					 proportionate costs of the program to be borne by each participating
					 county.
(2) A separate bank account
					 shall be established into which funds received from the Department and from the
					 participating counties for the purposes of the program shall be paid and out of
					 which payments for the program shall be made.
(3) The contract shall designate the person
					 authorized to sign checks, indicate services and facility operation to be
					 administered jointly and address other matters necessary or proper for the
					 accomplishment of program objectives.
(4) The contract shall include a description
					 of policies agreed to by the counties as prevailing county practice for the
					 mental health and intellectual disability program. These include the policies
					 of leave, travel, recruitment and consultant fees.
(5) Contracts shall be reviewed at least once
					 every 10 years.
The provisions of this §
													4300.137 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.138 - Purchase of service contracts

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The county shall maintain a written
					 contract with each provider (fee-for-service and program-funded) to which
					 clients are regularly referred or with which the county/joinder has a
					 continuing relationship. The contract may not be for more than 1
					 year.
(b) The contract shall
					 provide for conformity with the act and the regulations or procedures
					 promulgated thereunder. The contract shall specify the types of service
					 provided by the agency as part of the county program.
(c) The rate of reimbursement for service
					 shall be cited in fee-for-service facilities.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.139 - Contracting requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 Purchased services shall be by contract bearing the signature of the
					 appropriate county authority and the authorized representative of the provider.
					 Purchased service contracts shall, at a minimum, include the following
					 components:
(1) Contracting parties and
					 addresses.
(2) Effective date and
					 term of the contract.
(3)
					 Contracted amount or unit price and payment schedule.
(4) Provisions for cash advances.
(5) Provisions for contract modification and
					 amendments.
(6) Termination
					 clause.
(7) Provisions for the
					 reimbursement of the county/joinder by the provider for overpayments resulting
					 from any reason, including but not limited to errors, contract limitations,
					 actual or audited cost adjustments or noncompliance with applicable policies
					 and procedures.
(8) Prohibition
					 against assignment of the contract without permission of the county.
(9) Work statement, including the service
					 provider's location and hours of operation.
(10) Provisions for budget modification or
					 amendment.
(11) Provision for the
					 procurement of fixed assets.
(12)
					 Property title rights for fixed assets purchased or materials, plans or
					 procedures developed through the agreement.
(13) Procurement of real estate, fixed asset
					 and liability insurance.
(14)
					 Client liability, fee collection and abatement responsibilities.
(15) Required reports for the county and the
					 Department.
(16) Maintenance and
					 retention of required reports, documents and accounting books.
(17) Audit rights on the records and
					 inspection rights of performance by the county and the Department.
(18) Copyright and publication rights of the
					 funding source.
(19) Client
					 confidentiality and rights of privacy.
(20) Restrictions on human
					 experimentation.
(21) Definition of
					 the units of service to be provided.
(22) A budget and fiscal statement of how the
					 fees or costs were determined, including the identification of the revenues and
					 accounting unit or entity for the purpose of §
												4300.108 (relating to retained
					 revenue).
(23) A provision that the
					 parties to the contract will not discriminate against an employe, client or
					 other person on account of race, color, sex, religious creed, National origin,
					 age or handicap.
(24) A listing of
					 board members.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.140 - Conflict of interest

Current through Register Vol. 54, No. 28, July 13, 2024
The appropriate county authority may not make a contract
						or agreement with the following:
(1)
					 An elected or appointed county official.
(2) A person, company or organization in
					 which a member of the county staff has a financial interest.
(3) A member of the county staff or their
					 immediate family, except with the prior written approval of the regional
					 office.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.141 - Nonprofit organizations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A
					 voting member of the governing board of a nonprofit organization shall disclose
					 in writing to the county a contract or agreement for compensation with the
					 provider in which the voting member has a personal interest.
(b) If a voting member receives compensation
					 from the provider, the compensation shall be excluded from allowable costs if
					 both of the following apply:
(1) The voting
					 member votes on the payment of compensation to himself or fails to disclose his
					 interest to other members of the governing board.
(2) The organization fails to disclose the
					 interest of the voting member.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.142 - Profit organizations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) If
					 a proprietor of an organization organized for profit performs services as a
					 salaried employe of the organization, a reasonable allowance of compensation
					 for these services is an allowable cost if both of the following apply:
(1) The services are actually performed in a
					 necessary function.
(2) The person
					 is qualified to perform these services.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.143 - Purchase of goods and services for profit and nonprofit organizations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Unless made
					 under competitive bidding procedures, the purchase of goods and services from a
					 person having an interest in the organization that operates the program is not
					 allowable.
(b) For the purpose of
					 subsection (a), an interest shall include:
(1)
					 A managing employe, such as a general manager, business manager, administrator,
					 director or other individual who exercises operational or managerial control
					 over, or who directly or indirectly is in charge of, the day-to-day operation
					 of the program.
(2) A partnership
					 or corporation organized for profit in which the managing employe of the
					 program is an officer, director or trustee or in which the manager or employe
					 has an ownership interest equal to more than 10% of the partnership or
					 corporation.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › FISCAL MANAGEMENT OF THE COUNTY PROGRAM › Section 4300.144 - Costs to related parties

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 Costs of goods or services furnished to a program by a related organization are
					 allowable at the lower of the allowable cost to the related organization or the
					 market price of comparable goods or services available in the provider's
					 Departmental region.
(b) Interest
					 expense is not allowable if it is paid to a lender related through control,
					 ownership or personal relationship to the borrowing organization. The
					 Department will participate in the cost of an interest expense only with the
					 prior written approval of the Secretary or a designee.