Pennsylvania Code › Title 101 - GENERAL ASSEMBLY › Part IV - Legislative Budget And Finance Committee › Chapter 401 - ACCESS, MAINTENANCE AND DISCLOSURE OF RECORDS-STATEMENT OF POLICY › GENERAL PROVISIONS › Section 401.2 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this chapter,
					 have the following meanings, unless the context clearly indicates
					 otherwise:
Act
-The act of August 4, 1959 (P. L. 587,
					 No. 195) (46 P. S. §§
											70.1-70.7).
Auditee
-In the case of a study project, a
					 Commonwealth agency responsible for the function, activity or program which is
					 the subject matter of the study. In the specific case of a sunset performance
					 audit, the Commonwealth agency which is named in the Sunset Act (71 P. S.
					 §§
											1795.1-1795.14) or otherwise
					 required by statute to undergo sunset review as provided for in the act.
Authorized representative
-A person,
					 including the Executive Director, who is approved by a majority of the officers
					 to implement the general duties of the Committee and those persons who are
					 contracted by the Committee for specific duties which have been approved by a
					 majority of the officers. A current listing of authorized representatives shall
					 be maintained by the Executive Director.
Committee
-The Legislative Budget and
					 Finance Committee.
Confidential records
-Records which are
					 prohibited under this chapter from public disclosure.
Disclose
or
disclosure
-To
					 make records available for examination or copying, to furnish a copy, or to
					 otherwise release records to a person other than to a member of the Committee
					 or its authorized representatives.
Executive Director
-The position created
					 under the act. The duties of the position include the making of recommendations
					 concerning budget and revenue of the departments, boards, commissions and
					 agencies of the Commonwealth.
Identifiable
-In the context of a request
					 for a record, a reasonably specific description of a particular record sought,
					 such as the date of the record, subject matter, agency or person involved, and
					 the like, which will permit location or retrieval of the record.
Legislative Budget and Finance
					 Committee
-The elected officials who are designated as members of the
					 Committee formed under the act.
Officers
-Members of the Committee elected
					 to serve in the offices of Chairperson, Vice-Chairperson, Secretary and
					 Treasurer.
Person
-An individual, partnership,
					 corporation, association or public or private organization, including
					 Commonwealth officials and employes.
Records
-Books, papers, manuals, reports,
					 verification letters, work papers and other documentary materials, regardless
					 of physical form or characteristics, under the control of the Committee or its
					 authorized representative which are maintained under a sunset performance audit
					 or a study project and the specific and unique information contained therein.
					 In the context of a request for a record, the term refers only to records in
					 being and under control of the Committee or its authorized representative. The
					 term does not include and this chapter does not pertain to reports authored by
					 the Committee which are specifically released to the public at a meeting of the
					 Committee. The term also does not include other books, booklets and similar
					 documents which have been published and made available to the public by the
					 author of the book, booklet or similar document.
Study project
-Activities resulting in a
					 written report by the Committee under its duties required by the act or other
					 studies not including sunset performance audits.
Sunset performance audit
-A specific study
					 project involving activities resulting in a written report by the Committee
					 under the Sunset Act (71 P. S. §§
											1795.1-1795.14), evaluating the management
					 and performance of an agency based on the statistics on its operations and
					 carried out in accordance with the standards for performance and financial
					 compliance auditing developed by the United States General Accounting Office.
					 The term also includes specific study projects involving activities resulting
					 in a written report by the Committee under sunset provisions of other
					 acts.