Texas Administrative Code › Title 34 - PUBLIC FINANCE › Part 1 - COMPTROLLER OF PUBLIC ACCOUNTS › Chapter 20 - STATEWIDE PROCUREMENT AND SUPPORT SERVICES › Subchapter E - SPECIAL CATEGORIES OF CONTRACTING › Division 1 - STATE SUPPORT SERVICES - MAIL AND PRINTING › Section 20.382 - Printing

Current through Reg. 49, No. 28; July 12, 2024
(a) Pursuant to Government Code, §
											2172.003, the
					 comptroller may provide assistance to any state agency regarding their printing
					 activities. Assistance can be provided by telephone, fax, letter, e-mail or in
					 person.
(b) The comptroller
					 assesses and evaluates printing activities to ensure the best interests of the
					 State of Texas are met. The comptroller may make recommendations to state
					 agencies that will increase the productivity and cost-effectiveness of their
					 printing operations. The assessment may include but is not limited to an
					 appraisal of equipment, customer base, sales, printing volume, costs, and
					 personnel.
(c) The comptroller
					 adopted the Council on Competitive Government's (CCG) Cost Methodology as a
					 baseline for evaluating and comparing cost of state agency printing operations.
					 All state agency print shops in Travis County (except higher education) operate
					 under a Franchise Agreement ("Agreement") with the comptroller, which allows
					 state agencies currently operating a print shop to maintain direct control with
					 general oversight provided by the comptroller through Franchise Agreements.
					 Failure to sign the Agreement will eliminate the authority for a state agency
					 to operate a print shop. The Agreement requires each print shop to utilize the
					 CCG Cost Methodology in determining the cost of printing. Each print shop shall
					 provide quarterly data to the comptroller, which will summarize this
					 information in quarterly and annual reports.
(d) The comptroller reviews state agency
					 requisitions for new print shop equipment, including copiers/duplicators and
					 other printing devices used in quick copy operations. To complete the review,
					 the state agency must provide written documentation to the comptroller. This
					 documentation may include but is not limited to:
(1) a summary narrative justifying the
					 proposed purchase, rent or lease of equipment;
(2) a description of the method of finance;
(3) a detailing of the model(s) of
					 printing equipment the agency currently has that it plans to replace (if
					 applicable);
(4) a detailing of
					 the model(s) of printing equipment the agency plans to acquire;
(5) a detailing of current annual costs for
					 equipment to be replaced (if applicable);
(6) a detailing of the estimated annual cost
					 for the proposed equipment;
(7)
					 the cost benefit of proposed equipment;
(8) the estimated volume of work which may be
					 processed through the proposed equipment;
(9) a summary of the equipment(s) enhanced
					 features;
(10) the number of hours
					 per day the proposed equipment will run;
(11) the number of shifts the proposed
					 equipment will be operated on a daily basis; and
(12) miscellaneous information that may be
					 pertinent as a consequence of other information supplied by the agency.