Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 160 - REGULATIONS GOVERNING JUVENILE RECORD INFORMATION AND THE VIRGINIA JUVENILE JUSTICE INFORMATION SYSTEM › Part I - General Provisions › Section 6VAC35-160-10 - Definitions

Current through Register Vol. 40, No. 24, July 15, 2024
The following words and terms when used in this chapter
					 shall have the following meanings unless the context clearly indicates
					 otherwise.
"Access" means the ability directly to obtain information
					 concerning an individual juvenile contained in manual or automated
					 files.
"Commonwealth of Virginia Information Technology Resource
					 Management Standards" or "COV ITRM Standards" means the information technology
					 standards applicable to all Commonwealth executive branch agencies that manage,
					 develop, purchase, and use information technology resources in the Commonwealth
					 of Virginia.
"Data owner" means a Department of Juvenile Justice
					 employee who is responsible for the policy and practice decisions regarding
					 data as identified by COV ITRM Standard Security (SEC) 501-09.1.
"Department" means the Department of Juvenile
					 Justice.
"Destroy" means to totally eliminate and eradicate by
					 various methods, including shredding, incinerating, or pulping.
"Dissemination" means any transfer of juvenile record
					 information, whether orally, in writing, or by electronic means to any person
					 other than an employee of a participating agency who is authorized to receive
					 the information under §
										16.1-300 of the Code of Virginia
					 and who is not barred from receiving the information by other applicable
					 law.
"Expunge" means to destroy all records concerning an
					 individual juvenile, or all personal identifying information related to an
					 individual juvenile that is included in aggregated files and databases, in
					 accordance with a court order or the Code of Virginia.
"Juvenile record information" means any information in the
					 possession of a participating agency pertaining to the case of a juvenile who
					 is or has been the subject of an action by an intake officer as provided by §
										16.1-260 of the Code of
					 Virginia, as well as to personal identifying information concerning such a
					 juvenile in any database or other aggregated compilation of records. The term
					 does not apply to statistical or analytical records or reports in which
					 individuals are not identified and from which their identities are not
					 ascertainable.
"Need to know" means the principle that a user should
					 access only the specific information necessary to perform a particular function
					 in the exercise of his official duties.
"Participating agency" means the department, including
					 state-operated court service units; any locally operated court service unit,
					 secure juvenile detention center, or juvenile group home; or any public agency,
					 child welfare agency, private organization, facility, or person who is treating
					 or providing services to a child pursuant to a contract with the department or
					 pursuant to the Virginia Juvenile Community Crime Control Act as set out in
					 Article 12.1 (§
										16.1-309.2 et seq.) of Chapter
					 11 of Title 16.1 of the Code of Virginia, that is approved by the department to
					 have direct access to juvenile record information through the VJJIS or any of
					 its component or derivative information systems. The term "participating
					 agency" does not include any court.
"Remote access" means a connection to the department's
					 systems from a remote location other than a department facility.
"Telecommunication connection" means the infrastructure
					 used to establish a remote access to department information technology
					 systems.
"Virginia Juvenile Justice Information System" or "VJJIS"
					 means the equipment, facilities, agreements and procedures used to collect,
					 process, preserve or disseminate juvenile record information in accordance with
					 §
										16.1-224 or
					 16.1-300 of the Code of
					 Virginia. The operations of the system may be performed manually or by using
					 electronic computers or other automated data processing equipment.
Statutory Authority: §§
												16.1-223 and
						66-10 of the Code of
						Virginia.