Oregon Administrative Rules › Chapter 166 - SECRETARY OF STATE, ARCHIVES DIVISION › Division 450 - COMMUNITY COLLEGES › Section 166-450-0110 - Risk Management and OSHA Employee Safety Training Records

Current through Register Vol. 63, No. 7, July 1, 2024
The General Schedule is applicable to the risk management and
				OSHA employee safety training records of community colleges. Retention periods
				apply to the official copy of all public records, regardless of medium or
				physical format, created or stored by the above specified agencies. Please note
				the exceptions to this General Schedule listed in OAR
				166-030-0027  before disposing of
				records.
(1)
OSHA Employee Safety
			 Training Records
: Records document student and staff training and
			 certification for equipment operation and driver training. Records may include
			 but are not limited to sign off sheets indicating that employees have received
			 training; instruction sheets; copies of data sheets; informational materials;
			 and related documentation and correspondence. Includes group training sessions.
			 Records document training programs in compliance with OSHA programs and
			 standards. Examples of training programs include hazardous communication, blood
			 borne pathogens, fork lift driver training, and other areas. Records may
			 include but are not limited to class lists, instructional materials,
			 bibliographies, handouts, training certification forms, and related
			 documentation. SEE ALSO: Environmental Health and Safety Plans and Procedures
			 this section. (Minimum retention: two years).
(2)
Risk Factor Reports
: Records
			 document annual report from the insurance company analyzing insurance claim
			 activity and assessing campus safety in order to determine appropriate
			 insurance needs. Records include but are not limited to a report to the
			 college's board of education or governing board from the insurance company; and
			 related documentation may include records of RFP in agent selection procedures.
			 (Minimum retention: five years).
(3)
Safety Committee Records
:
			 Records document the actions and activities of workplace safety committees
			 which oversee or advise the college on workplace safety issues. Records may
			 include but are not limited to agendas, minutes, exhibits, reports, and related
			 correspondence. Subjects may include hazards to employees, students, and the
			 general public; construction design and repair safety concerns; suggestions;
			 complaints; state and federal rules and regulations; and related issues.
			 (Minimum retention: three years).
(4)
Safety Inspection Records
:
			 Records document safety inspections and college compliance with state and local
			 safety regulations. Records may include internal inspections of campus
			 buildings, facilities, or activities to identify unsafe conditions and safety
			 hazards, especially in high risk areas. Safety inspections may be generated by
			 the workplace safety committee or required by state and local laws. Records may
			 also include reports on building, fire alarm system, elevator, and boiler
			 inspections performed by state and local agencies as well as citations received
			 by the college. Records may include but are not limited to inspection reports,
			 follow-up actions, survey summaries and reports, correspondence, and related
			 documentation. (Minimum retention: 10 years).
Stat. Auth.: ORS 192 & 357
Stats. Implemented: ORS
				  192.005 -
				  192.170 &
				  357.805 -
				  357.895