Virginia Administrative Code › Title 8 - EDUCATION › Agency 40 - STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA › Chapter 160 - NEW ECONOMY WORKFORCE CREDENTIAL GRANT PROGRAM REGULATIONS › Section 8VAC40-160-20 - Council or council staff responsibilities

Current through Register Vol. 40, No. 24, July 15, 2024
The council or its staff shall conduct the following
				  activities as part of the council's or its staff's responsibilities:
1. Administer the program. The council or its
				staff is responsible for the overall administration of the program to ensure
				alignment with the goals and purpose set forth in Article 4.1 (§
				23.1-627.1 et seq.) of Chapter 6 of Title 23.1 of the Code of
				Virginia.
2. Conduct periodic
				program assessments. The council staff is responsible for conducting periodic
				assessments of the overall success of the program and recommending
				modifications, interventions, and other actions based on such assessments.
				These assessments shall include a review for both adherence to the regulations
				and legislative intent of the program and the overall success of the program.
				These assessments may include an onsite review of records related to the
				program, interviews with individuals responsible for the administration of the
				program, surveys of students and staff, and analysis of data.
Upon completion of such assessments, the council staff shall
				  issue a report that provides a summary of findings, recommendations, and
				  appropriate actions to improve the success of the program. Institutions shall
				  be asked to submit a corrective action plan within 30 days of receipt of report
				  for any findings that do not comply with existing regulations and
				  recommendations to improve the program. The corrective action plan shall
				  describe actions the institution shall take and shall include expected
				  completion dates. If an institution does not complete the proposed actions
				  within an agreed upon time period or is found to be noncompliant with a similar
				  finding in a subsequent review, then the council staff may take action to
				  reduce or eliminate funding to a noncredit workforce training program or the
				  institution.
3. Allocate
				and disburse funds. On a monthly basis or agreed upon time with council staff,
				eligible institutions shall submit student record data based on the
				requirements set forth in 8VAC40-160-70. Upon verification of the data by
				council staff, funds shall be:
a. Allocated
				to an eligible institution based on the total number of students enrolled in
				and the total cost of the noncredit workforce training program. The maximum
				amount of allocated funds shall be two-thirds of the cost of the noncredit
				workforce training program but shall not exceed $3,000.
(1) The allocated funds shall be retained by
				the council until institutions submit data to validate that the students have
				completed the noncredit workforce training program and provided satisfactory
				proof of completion of a workforce credential as described in subdivisions (2)
				and (3) of this subdivision 3 a.
(2) Funds shall be allocated on a first-come,
				first-served basis as eligible institutions enroll and approve applications of
				students.
(3) If moneys in the fund
				are expected to be expended prior to the end of the fiscal year, council staff
				shall notify eligible institutions through regular reporting of the remaining
				amounts in the fund and shall work with eligible institutions to manage the
				remaining disbursements of funds through the end of the fiscal year. In
				addition, institutions should provide expected enrollments and cost data when
				available to allow adequate planning and notification to institutions and
				students when funds are limited.