reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1110 - Food Service

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center's food service must include the following:
(a) Children in care for more than 3 1/2
			 consecutive hours must be served a meal or snack every 3 1/2
			 hours;
(b) Children arriving after
			 school are served a snack;
(c)
			 Children scheduled to attend prior to 7:00 a.m. or after 6:30 p.m. are offered
			 breakfast or dinner; and
(d) If
			 applicable, children in night care are provided meals and snacks in accordance
			 with OAR 414-305-1500, Night Care).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1130 - Food Storage and Preparation

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center must store, prepare, and serve all food and drink provided by
			 the center in a sanitary manner and protected from contamination.
(2) Water for preparing food, drinking or
			 cooking shall not be obtained from handwashing sinks.
(3) A certified child care center must ensure
			 that food-contact surfaces and items, such as kitchenware, utensils, tableware,
			 service items, and storage items that come into contact with food, are designed
			 and constructed of safe, nontoxic materials and are smooth, nonabsorbent,
			 easily cleanable, durable, and in good repair.
(4) A certified child care center must
			 refrigerate potentially hazardous foods and all foods requiring refrigeration
			 including food that children bring from home, except during preparation and
			 service.
(a) Milk and food must not sit out
			 for longer than 15 minutes prior to the beginning of the meal or
			 snack.
(b) All food stored in the
			 refrigerator must be tightly covered, wrapped, or otherwise protected from
			 direct contact with other food to prevent cross contamination.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1140 - Meals and Snacks

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Meals and
			 snacks for children must be:
(a) Prepared on
			 site;
(b) Obtained from a source
			 approved by the Oregon Health Authority; or
(c) Provided by parents.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1200 - Transportation Overview

Current through Register Vol. 63, No. 7, July 1, 2024
(1) If a
			 certified child care center transports children, the center must be in
			 compliance with all applicable state laws, including current vehicle insurance
			 that covers the driver, the vehicle, and all occupants.
(a) If a certified child care center
			 contracts for transportation for children while they are in care, the center is
			 responsible for ensuring the contracted entity meets CCLD's transportation
			 requirements including OAR 414-305-1200  through OAR 414-305-1240. The use of
			 public school transportation on behalf of the certified child care center is
			 exempt from OAR 414-305-1200  through OAR 414-305-1240.
(b) Documentation must be maintained as
			 specified in OAR 414-305-0250, Program Records.
(c) A certified child care center must not
			 transport children in vehicles or parts of vehicles not designed for
			 transporting people, such as truck beds, campers, and trailers.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1210 - Transportation Staffing

Current through Register Vol. 63, No. 7, July 1, 2024
(1) If a driver is
			 the only adult in the vehicle, a certified child care center must ensure that
			 the driver:
(a) Meets teacher or aide II
			 qualifications and training requirements; and
(b) Meets additional driver and ratio
			 requirements under OAR 414-305-1210(2) through (3), Transportation
			 Staffing.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1220 - Transportation Safety

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center must maintain the following items in the vehicle as well as
			 at the center:
(a) An operable
			 phone;
(b) Program information
			 including center name, address, and phone number;
(c) Proof of vehicle insurance;
(d) A checklist of all children being
			 transported with any pick-up and delivery times and locations;
(e) Emergency medical information on each
			 child including parents' contact information, special medical needs,
			 medications, allergies, the name and phone number of the child's doctor, and
			 emergency medical authorization forms;
(f) When transporting children with chronic
			 medical conditions (such as asthma, diabetes, or seizures), their emergency
			 care treatment plans, supplies and medication; and
(g) A first aid kit that is easily accessible
			 to staff and not children, and with contents specified in OAR 414-305-1020,
			 Injuries).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1230 - Passenger Restraints and Seating

Current through Register Vol. 63, No. 7, July 1, 2024
A certified child care center must meet the following passenger
				restraint and seating rules to ensure children's safety during
				transportation:
(1) The manufacturer's
			 maximum seating capacity for the vehicle is not exceeded;
(2) Child passenger restraint systems and
			 seat belts must be used according to law, meet federal motor vehicle standards
			 and installed in accordance with the manufacturer's instructions;
(3) Restraint systems are properly
			 maintained, such as not expired, recalled, or previously involved in a
			 crash;
(4) Car safety seats or
			 booster seats, whether provided by the child's parents or the child care
			 center, are labeled with the child's name and emergency contact
			 information;
(5) Child care
			 children are not permitted to ride in the front seat of a vehicle;
(6) All adult passengers in a vehicle
			 transporting children, other than a large school bus, must be properly
			 restrained by safety belts before starting the vehicle and at all times the
			 vehicle is in motion; and
(7)
			 Vehicles that meet the definition of a school bus that transport passengers in
			 wheelchairs must comply with manufacturer's instructions and
			 specifications.
Statutory/Other Authority: ORS
				  329A.260
Statutes/Other Implemented: ORS
				  329A.260
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1240 - Vehicles

Current through Register Vol. 63, No. 7, July 1, 2024
A certified child care center must ensure that all vehicles
				used for transportation meet the following:
(1) Vehicles are identified with the center
			 or business entity name that is easily read by the public(e.g. a small sign in
			 the rear window or a bumper sticker), unless using contracted transportation or
			 a vehicle not owned by the certified child care center.
(2) Vehicles, including school buses, are in
			 compliance with all applicable state and local motor vehicle laws;
(3) If a center uses vans designed for 10 or
			 more passengers and manufactured prior to 2010:
(a) Travel speed may not exceed 50 mph;
			 and
(b) The vehicle must have an
			 annual safety inspection by a garage, dealership or auto repair shop. Proof of
			 inspection must be on the form provided by CCLD or on a form provided by the
			 inspector which contains the same information;
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1300 - Swimming

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center must have written permission from each child's parent before
			 engaging in any swimming activities.
(2) A certified child care center must
			 provide constant sight and sound supervision of children around any bodies of
			 water.
(3) A certified child care
			 center must not use a swimming pool unless it has been licensed by the Oregon
			 Health Authority or delegated agent pursuant to OAR Chapter 333, Division 60.
			 (Also see OAR 414-305-0840, Prevention and Management of Hazards regarding
			 access to pools and other bodies of water.)
(a) A swimming pool must not be used if the
			 main drain cover is missing.
(b)
			 Each swimming pool more than 6 feet in width, length, or diameter must have
			 immediate access to lifesaving equipment, e.g., a ring buoy and rope, a rescue
			 tube, or a throwing line and a shepherd's hook that is long enough to reach the
			 center of the pool from the edge of the pool.
(c) Swimming pools must be maintained,
			 cleaned and sanitized according to manufacturer instructions and Department of
			 Health or local health jurisdiction guidelines.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1400 - Animals

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center must ensure that any animal at the center is:
(a) In good health and shows no signs of
			 carrying disease;
(b) Friendly
			 toward children with no signs or history of aggression;
(c) Kept free of fleas, ticks, and
			 worms;
(d) Fully immunized
			 including rabies vaccinations for dogs;
(e) Kept in a cage or tank with the exception
			 of cats and dogs; and
(f) Not
			 permitted in food preparation areas or on children's resting
			 surfaces.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1500 - Night Care

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A certified
			 child care center must be approved by CCLD to provide night care, as defined in
			 414-305-0100(32).
(2) A certified
			 child care center must meet the staff-to-child ratio specified in OAR
			 414-305-0400  during night hours. In addition:
(a) There must be at least two staff present
			 and awake at all times;
(b) All
			 sleeping and awake children must be within sight and sound of staff at all
			 times;
(c) A certified child care
			 center must not allow anyone on site other than center staff, parents, and
			 individuals authorized to pick-up children in care; and
(d) A certified child care center must
			 provide staff training on evacuating sleeping children in an emergency (also
			 see OAR 414-305-0370, Orientation and Initial Training).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1600 - Monitoring and Investigations

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 CCLD may conduct unannounced monitoring visits of a certified child care center
			 at least annually for the purpose of determining compliance with these rules
			 and terms and conditions of certification.
(2) CCLD may conduct compliance verification
			 visits to a certified child care center for the purposes of confirming
			 compliance or continued compliance.
(3) If a complaint alleges that a certified
			 child care center is not in compliance with these rules, CCLD may conduct an
			 investigation to assess the allegations.
(a)
			 The investigation may include:
(A) One or more
			 visits to the center;
(B)
			 Interviews with the center staff, volunteers, parents of child care children,
			 or other individuals who may have relevant information;
(C) Reviews of records;
(D) Observations of the certified child care
			 center operations; and
(E) Any
			 action authorized by ORS
			 329A.390(7).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1610 - SANCTIONS-Suspension, Denial and Revocation

Current through Register Vol. 63, No. 7, July 1, 2024
(1) CCLD may immediately, and without prior
			 notice, suspend a certified child care center's certification when, in the
			 opinion of CCLD, such action is necessary to protect the children from physical
			 or mental abuse or a substantial threat to health, safety or well-being. Such
			 action may be taken before an investigation is completed.
(2) If a certified child care center's
			 certification has been suspended, the center must:
(a) Immediately notify, verbally or in
			 writing, all parents of the suspension;
(b) Immediately provide CCLD with all names,
			 work and home telephone numbers and addresses of the parent(s) or legal
			 guardian(s) for each child; and
(c)
			 Post the suspension on the main entry door where it can be viewed by parents
			 and others for the duration of the suspension.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 305 - CERTIFIED CHILD CARE CENTERS › Section 414-305-1620 - Civil Penalty

Current through Register Vol. 63, No. 7, July 1, 2024
(1) CCLD may
			 assess a civil penalty of up to $2500 per violation of these rules or terms and
			 conditions of certification.
(2)
			 CCLD may assess a civil penalty in addition to any other appropriate legal
			 action, considering:
(a) Numbers of previous
			 violations of the same rule;
(b)
			 Circumstances surrounding the rule violations; and
(c) Prior warnings, technical assistance, or
			 legal actions regarding the certified child care center's compliance with the
			 rule.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0100 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
The following words and terms within these rules have the
				following meanings:
(1) "Activity
			 Area" means the area of the center that is available, during all the hours of
			 operation, for the children's activities. This area excludes but is not limited
			 to kitchens, hallways, toilet rooms, lockers, offices, storage areas, staff
			 room, furnace room, and the part of rooms occupied by stationary equipment and
			 fixtures not used by children.
(2)
			 "Applicant" means a person, business entity, or governing body who submits the
			 child care license application and in whose name the certificate will be
			 issued.
(3) "Assistant Program
			 Leader" means staff who support Program Leaders in caring for children but who
			 must be directly supervised.
(4)
			 "Attendance" means children present in the care of the center at any given
			 time.
(5) "Behavior and Guidance"
			 means the on-going process of helping children develop self-control and assume
			 responsibility for their own behaviors and actions.
(6) "Business Day" means Monday through
			 Friday, but does not include any holidays as defined by ORS 187.010 and ORS
			 189.020, or any day that the central office of CCLD is closed.
(7) "Capacity" means the total number of
			 children in care at the school-age center or in care away from the center at
			 any one time.
(8) "Caregiver" means
			 any person in the center, who works directly with the children, providing care,
			 supervision, and guidance.
(9)
			 "CBR" (Central Background Registry) means CCLD's Registry of individuals who
			 have been approved to be associated with a child care facility in Oregon
			 pursuant to ORS 329A.030 and OAR 414-061-0000  through 414-061-0120.
(a) "CBR Enrollment" means approval for a 5
			 year period to be enrolled in the CBR following an Oregon State Police criminal
			 records check, child abuse and neglect records check, checks of adult
			 protective services and foster care certification, and an FBI records
			 check.
(b) "CBR Conditional
			 Enrollment" means temporary approval to be enrolled in the CBR following an
			 Oregon State Police records check and child abuse and neglect records check but
			 prior to receipt by CCLD of the results of the required FBI records
			 check.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0110 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age center is defined as a child
			 care facility that is certified to provide care for a number of school-age
			 children up to the maximum capacity in a setting other than a family child care
			 home.
(2) The purpose of OAR
			 414-310-0100  through OAR 414-310-0720  is to protect the health, safety, and
			 wellbeing of school-age children when cared for outside their own homes by
			 providing requirements for inspecting, certifying, monitoring, and otherwise
			 regulating care in a certified school-age center.
(3) A person or entity may not operate a
			 school-age center without a valid certificate issued by CCLD, unless exempt
			 from registration or certification as provided in ORS 329A.250(5)(a) through
			 (j) and OAR 414-310-0120.
Statutory/Other Authority: ORS 329A.280
Statutes/Other Implemented: ORS
				  329A.280
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0120 - Exemptions from Licensing

Current through Register Vol. 63, No. 7, July 1, 2024
A child care facility is exempt from certification if the
				facility:
(1) Provides care in the
			 home of the child;
(2) Is the
			 child's parent, a guardian or person acting in place of a parent;
(3) Is related to the child by blood,
			 marriage or adoption within the fourth degree;
(4) Is a member of the child's extended
			 family unit, as determined by CCLD on a case-by-case basis;
(5) Provides care infrequently or
			 intermittently, including but not limited to care that is provided during
			 summer or other holiday breaks when children are not attending school, for
			 fewer than 70 days in a calendar year;
(6) Is a provider of medical
			 services;
(7) Provides care for
			 children from only one family, not including the provider's children;
(8) Provides care for three or fewer
			 children, not including the provider's children;
(9) Provides care for preschool-age children
			 that is primarily educational for 4 hours or less per day and where no
			 preschool-age child is present at the facility for more than 4 hours per
			 day;
(10) Provides care for
			 school-age children that is not intended for child care purposes and is
			 primarily a single enrichment activity, such as swimming lessons, dance
			 lessons, tutoring, music lessons, sports practice, or any single class in any
			 subject, where no child attends for more than 8 hours per week;
(11) Provides group athletic or social
			 activities sponsored by or under the supervision of an organized club or hobby
			 group. This exclusion applies only to the time engaged in the group athletic or
			 social activities;
(12) Is operated
			 by a school district, charter school, political subdivision of this state, or a
			 government agency;
(13) Operates as
			 a parent cooperative for no more than four hours a day and:
(a) Care is provided on a rotating basis by
			 parents that are members of the cooperative; and
(b) Are overseen by a board of directors
			 responsible for developing written program policies and procedures that are
			 shared with all members.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0130 - Application Process

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An applicant
			 must submit an original and complete application for a certificate on the forms
			 provided by CCLD:
(a) For the initial
			 certificate;
(b) For the annual
			 renewal of the certificate;
(c)
			 Whenever there is a change of owner;
(d) Whenever the center moves to a new
			 location; or
(e) For increase of
			 capacity.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0140 - Issuance of Certification

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Upon receipt
			 of a completed application, a school-age center will be evaluated by a
			 representative of CCLD to determine if it meets all certification
			 requirements.
(2) CCLD will issue a
			 regular school-age center certification when the center is determined to be in
			 compliance with all of these rules. A regular school-age center certification
			 is valid for no more than one year.
(3) CCLD will issue a temporary school-age
			 center certificate when the center is determined to be in compliance with most
			 of these rules, CCLD has not identified deficiencies that are hazardous to
			 children, and the operator demonstrates an effort to be in full compliance.
(a) CCLD may issue a temporary school-age
			 certification when a renewal application is submitted less than 30 days prior
			 to the certification expiration date or in response to an initial
			 application.
(b) A school-age
			 center may not operate under a temporary certification for more than 180 days
			 in any 12-month period.
(c) CCLD
			 may deny an initial or renewal application or revoke a temporary certificate if
			 deficiencies continue while the temporary certification is in effect.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0150 - Certification Process

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must comply with the conditions of the certificate when admitting
			 children, including, but not limited to, capacity, hours of operation, age
			 range, and special conditions.
(2)
			 A school-age center must allow representatives of all agencies involved in
			 certification to have immediate access to all areas of the center and premises
			 when child care children are present, including:
(a) Areas deemed inaccessible to children,
			 including rooms not typically used for child care, second floors and other
			 structures on the property;
(b)
			 Records of children enrolled in the center, and all records and reports related
			 to the child care operation regarding compliance with these rules;
			 and
(c) All staff.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0160 - Exceptions to Rules

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center may request an exception to a rule on a form provided by CCLD for a
			 specified period of time when:
(a) A
			 requirement does not apply to the center; or
(b) The intent of the requirement can be met
			 by a method not specified in the applicable rule.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0170 - Policies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age center must have written
			 policies identified in 414-310-0170 (2) (a-t) and provide them to:
(a) Staff and volunteers at the time of hire
			 and when policies change; and
(b)
			 Parents at the time of a child's enrollment and when policies change.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0180 - Emergency Preparedness and Response

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 A school-age center must have a written plan for emergency preparedness that
			 addresses evacuation, relocation, shelter-in-place and lockdown procedures, and
			 responding to medical emergencies and other incidents that center staff will
			 follow, unless otherwise instructed by emergency personnel. The plan must
			 identify a licensed physician, hospital, or clinic to be used for emergency
			 medical care.
(2) A school-age
			 center's written plan must clearly define roles and responsibilities for all
			 staff in an emergency and identify the center's procedures for:
(a) Responding to a lost or missing
			 child;
(b) Ensuring that all
			 children in attendance are supervised and accounted for during and after an
			 emergency;
(c) Sounding an alarm
			 and alerting staff of the emergency;
(d) Responding to health and safety
			 emergencies or suspected abuse of children, staff, volunteers, or family
			 members occurring while they are on the premises of the center;
(e) Notifying emergency authorities,
			 including the poison control center, when necessary;
(f) Evacuating children to a designated safe
			 area or relocating children to alternate shelter. Designated safe areas and
			 alternative shelters must be a minimum of 50 feet from the building being
			 evacuated;
(g) Moving children to a
			 designated location in the center for sheltering-in-place and lockdown
			 emergencies;
(h) Responding to
			 natural and man-made disasters including power outages;
(i) Responding to serious illness, serious
			 injury or death of a child or staff;
(j) Responding to incidents involving a
			 hostile intruder;
(k) Addressing
			 the needs of individual children, including children with disabilities or other
			 special needs, and children with chronic medical conditions;
(l) Ensuring children's emergency contact
			 information and medical authorization and staff emergency contact information
			 is accessible during and after an emergency;
(m) Notifying parents after the emergency
			 ends and how children will be reunited with their families as the evacuation,
			 relocation, or sheltering/lockdown is lifted;
(n) Maintaining continuity of care after a
			 natural or man-made disaster, including access to copies of records, documents,
			 and computer files necessary for continued operation stored in either a
			 portable file or at an off-site location; and
(o) Ensuring pool and swimming safety if
			 applicable (also see OAR 414-310-0680  Swimming).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0190 - Children's Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must obtain the following information for each child, in paper or
			 electronic format, prior to the first day of attendance that includes the
			 parent's signature:
(a) The child's name, date
			 of birth, and home address;
(b)
			 Date the child entered care;
(c)
			 Name(s), home and business address(es) and telephone number(s) of the custodial
			 parent(s) or legal guardian(s);
(d)
			 Name and contact information of the person to be called in an emergency if the
			 parent(s) cannot be reached;
(e)
			 Name and telephone number of person(s) to whom the child may be
			 released;
(f) The name and
			 telephone number of the school that a child attends, if the child attends a
			 school other than where care is provided;
(g) Name and telephone number of child's
			 medical provider(s) or emergency care facility, if applicable;
(h) Authorization to obtain emergency medical
			 care and to transport the child for emergency medical treatment;
(i) Developmental and health history that
			 could affect the child's participation in child care;
(j) A written care plan for any child must be
			 readily accessible to those caring for the children with chronic health issues
			 or specific care needs such as allergies, previous serious illnesses or
			 injuries, and medications prescribed for continuous, long-term use (also see
			 OAR 414-310-0580, Care of Children with Specific Needs); and
(k) Verification that parents have received a
			 copy of the center policies.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0200 - Immunizations

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The center must comply with Oregon Health
			 Authority's administrative rules (see OAR 333-050-0040) relating to the
			 immunization of children. If a child is enrolled in a public or private
			 elementary school, immunizations are not required to be documented by the child
			 care facility.
(2) A school-age
			 center may provide care for children who are in foster care or experiencing
			 homelessness while parents/guardians are taking necessary actions to comply
			 with immunization requirements of the center.
Statutory/Other Authority: ORS 329A.280
Statutes/Other Implemented: ORS
				  329A.280
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0210 - Parental Permissions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must have the following current permissions from parent(s) when
			 applicable:
(a) Documentation of permission
			 for a person not listed in the child's records to pick up the child that
			 includes:
(A) Date and time of the
			 permission;
(B) Period of time the
			 permission is valid;
(C) Name of
			 the individual providing permission;
(D) Name of the individual permitted to pick
			 up the child; and
(E) Name of the
			 center staff receiving the permission.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0220 - Arrival and Departure

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center may only release a child to a parent or another person named and
			 identified by the parent(s). A person picking up the child must show
			 identification if not known to staff.
(2) A school-age center must also be in
			 compliance with OAR 414-310-0260  (Notifications), OAR 414-310-0210  (Permissions), and OAR 414-310-0170  (Policies).
(3) If a child has parental permission to
			 arrive or depart on their own (also see Parental Permissions OAR 414-310-0210),
			 a staff member must sign the child in or out, as appropriate.
Statutory/Other Authority: ORS 329A.280
Statutes/Other Implemented: ORS
				  329A.280
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0230 - Staff Records

Current through Register Vol. 63, No. 7, July 1, 2024
A school-age center must maintain current personnel records for
				each staff, in paper or electronic format, which include:
(1) Name, address and telephone number of
			 staff;
(2) Job title and
			 duties;
(3) Dates of first and last
			 days on the job;
(4) Emergency
			 contact information;
(5) Completed
			 employment application or resume;
(6) Evidence of education and qualifying work
			 experience showing that the person meets the qualifications for the
			 position;
(7) The CBR confirmation
			 letter sent from CCLD to a school-age center. If a school-age center does not
			 yet have a CBR confirmation letter for staff, a school-age center must have
			 written documentation that the school-age center has verified with CCLD that
			 the staff is enrolled in the CBR and linked to the center. Documentation must
			 include the date, time, and name of the CCLD staff member the school-age center
			 spoke with;
(8) Current first aid
			 and CPR training certificate;
(9)
			 Current food handler certification, if applicable;
(10) Driving record, driver's license number
			 and expiration date if the person is to transport children;
(11) Evidence of participation in an
			 orientation; and
(12) A statement
			 signed and dated by the employee showing they have access to the center's
			 policies and the rules for the Certification of School-Age Child Care
			 Centers.
Statutory/Other Authority: ORS 329A.280
Statutes/Other Implemented: ORS
				  329A.280
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0240 - Program Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must maintain records that demonstrate compliance with all rules for 2
			 years following the record's creation, such as parent permissions, attendance
			 records, emergency preparedness drills, and pet vaccinations. A school-age
			 center must maintain staff and children's records for two years after
			 termination of employment or care.
(a) A
			 school-age center may store records off-site that are older than one year but
			 they must be made available within 48 hours, upon request. A school-age center
			 must make all other records available to CCLD at all times.
(b) A school-age center must have at least
			 one staff member on-site who can access any records that are stored in paper or
			 electronic formats.
(c) If a
			 school-age center has multiple sites, the center may keep the official
			 personnel file for staff off-site. However, each location must have a paper or
			 electronic file on-site that includes the following information:
(A) Staff qualifications for the position
			 they hold;
(B) Verification that
			 the staff is currently enrolled in the CBR; and
(C) Documentation that the staff has
			 completed an orientation, first aid and CPR training, and food handler
			 certifications, as appropriate.
(d) Electronic records must be portable for
			 use during an emergency evacuation.
(e) If using electronic records, the center
			 must have procedures in place to ensure prompt access, including an on-or
			 off-site electronic back-up method to ensure access in the event of data
			 loss.
(f) A school-age center must
			 keep child and personnel records confidential and only available to personnel
			 as necessary, the individual child's parents, and CCLD staff.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0250 - Items Available to View

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must have the following items available in a prominent and frequently
			 visited location for the parents and public to view:
(a) The most current certificate issued by
			 CCLD;
(b) All serious valid
			 complaints and serious non-compliance letters for 12 calendar months from the
			 date of the letter;
(c) A notice of
			 any current or pending legal sanctions posted immediately and while in effect,
			 including throughout any appeal period;
(d) A notice that the most recent CCLD
			 inspection and rules for Certification of School-Age Child Care Centers are
			 available upon request;
(e) The
			 Department of Early Learning and Care [
www.oregon.gov/DELC
] and phone number
			 [1-800-556-6616], and a statement advising parents that they can access
			 information about their child care provider on the child care safety
			 portal;
(f) The most recent water
			 test results summary provided by CCLD (also see OAR 414-310-0460  Water Supply
			 and Plumbing);
(g) Information on
			 how to report a complaint to CCLD regarding certification
			 requirements;
(h) The Oregon Child
			 Abuse and Neglect Hotline number and requirement to report suspected abuse or
			 neglect;
(i) The Program
			 Coordinator's full name and at least one program leader who is responsible for
			 the center if the Program Coordinator is not present at the center. When the
			 individuals listed are not present, the appointed personnel in charge is
			 identified in writing;
(j) A notice
			 that custodial parents have access to all child care areas upon notifying any
			 staff member of their presence during the hours of operation and without
			 advance notice;
(k) Center closures
			 (vacation days, holidays, etc.);
(l) The dated current week's menu of all
			 snacks and meals served by the center with any substitutions
			 recorded;
(m) A floor plan with
			 primary and secondary evacuation routes from each area of the building posted
			 on each floor;
(n) A notice of
			 planned field trips showing the date, times, and place of each excursion and
			 posted at least 48 hours in advance of the trip;
(o) When on a neighborhood walk and all staff
			 and children have left the premises, a notice with staff contact information
			 and approximate return time;
(p) A
			 notice when any child or staff member has a child care restrictable disease, as
			 defined in Oregon Health Authority rule, or food poisoning (also see OAR
			 414-310-0550, Illness); and
(q) The
			 center's behavior and guidance policy.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0260 - Notifications

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age center must notify CCLD by
			 5:00pm the next business day of the following items:
(a) A change of Program
			 Coordinator;
(b) A change in
			 mailing address, when different from the physical address;
(c) A change in phone number;
(d) A known legal action or child abuse or
			 neglect investigation, such as an arrest, criminal investigation or charge, or
			 Victim Protection Order, involving any person for which a school-age center is
			 required to request a background check;
(e) An unscheduled temporary or permanent
			 center closure or relocation;
(f)
			 Any occurrence, including a natural disaster, that renders all or part of the
			 school-age center unsafe or unsanitary for a child including disruption of
			 utilities or contaminated water;
(g) An incident that exposes children to an
			 imminent risk of harm, such as a child leaving the center without the center's
			 knowledge or being left alone on- or off-site or in a vehicle;
(h) An animal bite to an individual that
			 occurs on-site at any time or off-site when participating in center
			 activities;
(i) An accident
			 involving transportation, unless there were no injuries and only minor damage
			 to the vehicles;
(j) Any serious
			 injury or incident involving a child;
(k) A child who is given the incorrect dosage
			 of any medication;
(l) A child who
			 took or received another person's medication;
(m) The death of a child or staff member that
			 occurred on the premises of the center;
(n) Other dangers or incidents requiring
			 emergency response such as a fire or temporarily relocating children;
(o) Any time prohibited discipline or
			 prohibited actions occur (also see 414-310-0420, Prohibited Discipline and
			 Actions); and
(p) Any incident
			 where physical restraint is used (also see 414-310-0430, Physical
			 Restraint).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0270 - General Staffing Requirements

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must ensure that all staff, including persons not counted in the
			 staff-to-child ratio and volunteers:
(a) Know
			 and comply with certification rules;
(b) Recognize and act to correct hazards to
			 physical safety, both indoors and outdoors;
(c) Demonstrate good judgment as evidenced by
			 responsible behavior that reasonably ensures the health and safety of
			 children;
(d) Have not consumed nor
			 are under the influence of any substance that impairs their ability to care for
			 children. "Under the influence" means observed abnormal behavior or impairments
			 in mental or physical performance leading a reasonable person to believe the
			 individual has used alcohol, any controlled substances (including lawfully
			 prescribed and over-the-counter medications), marijuana or inhalants that
			 impairs their performance of essential job function or creates a direct threat
			 to child care children or others;
(e) Relate to children with courtesy,
			 respect, acceptance, and patience;
(f) Demonstrate realistic expectations for
			 behavior based on the age, abilities, and needs of children;
(g) Recognize and respect the uniqueness and
			 potential of all children, their families, and their cultures;
(h) Report suspected abuse, neglect, and
			 exploitation in accordance with Oregon law (also see 414-310-0260,
			 Notifications); and
(i) Have the
			 required training and experience for the position they are filling.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0280 - Central Background Registry Enrollment

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 The operator, all school-age center staff and any person 18 years of age or
			 older, who may have unsupervised access to children shall be enrolled in CCLD's
			 Central Background Registry prior to the issuance of an initial or renewal
			 certification. An individual who is the owner or the principal of an entity
			 that is the owner of a school-age center must be enrolled in the CBR to be on
			 the center premises or present with children off-site during child care
			 hours.
(2) A school-age center must
			 have written confirmation from CCLD that staff 18 years of age or older are
			 enrolled or conditionally enrolled in the CBR before the staff may be on the
			 child care premises or present with children off-site during child care
			 hours.
(3) All caregivers and other
			 individuals that are required to be enrolled in the CBR and are on-site must
			 maintain current enrollment in the CBR at all times while the center license is
			 active.
(4) Staff conditionally
			 enrolled in the CBR may function in their staff position but shall not have
			 unsupervised access to children until the center has confirmed with CCLD the
			 individual is enrolled.
(5) Any
			 visitor to the school-age center or other adult who is not enrolled in the CBR
			 shall not have unsupervised access to children.
(6) A school-age center must have safeguards
			 in place to prevent a visitor's unsupervised access to children, including a
			 sign-in and sign-out process that captures:
(a) The individual's name and relationship to
			 the center (e.g. volunteer, vendor, guest, etc.);
(b) Arrival and departure times;
			 and
(c) Name of qualified staff
			 responsible for monitoring the individual's presence and accompanying the
			 individual while on the premises.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0290 - Program Coordinator

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must employ staff who meet(s) the qualifications of Program Coordinator
			 as outlined in (2) below. The Program Coordinator is responsible for:
(a) Maintaining compliance with all
			 school-age center rules and all conditions placed on the license;
(b) Developing and implementing the center's
			 operational and personnel policies;
(c) Supervising the personnel, volunteers,
			 and other individuals providing services in the center;
(d) Overseeing the training and professional
			 development of staff including setting educational goals, observation and
			 mentoring;
(e) Implementing program
			 development;
(f) Overseeing parent
			 communication and sharing community resources with families including resources
			 for children with special needs; and
(g) Managing administrative functions,
			 including, but not limited to: maintaining records; financial management;
			 budgeting; maintenance of buildings and grounds; meal planning and preparation;
			 and transportation, if provided.
(h) Designating one Program Leader at each
			 site who is responsible for maintaining compliance with CCLD rules. There must
			 be one designated Program Leader on site at all times.
(i) To allow for adequate oversight of the
			 center, the center's Program Coordinator:
(A)
			 Must be at each site at least two times a month, and for a minimum of one hour
			 each visit while children are in care, if the most experienced program leader
			 at the site has been in their positions for less than six months. If the most
			 experienced program leader at the site has been in their position for more than
			 six months, the Program Coordinator must be on site one time a month for a
			 minimum of one hour.
(B) May serve
			 as a Program Leader, if qualified and if the center is certified for less than
			 45 children; and
(C) Must be
			 available by phone at all times during child care hours.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0300 - Program Leaders

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center's Program Leader is responsible for:
(a) The supervision of their assigned group
			 of children at all times;
(b) The
			 supervision of any assistant program leaders or volunteers assigned to their
			 group; and
(c) Maintaining
			 compliance with all school-age center rules and all conditions placed on the
			 license when the Program Coordinator is not present.
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0310 - Assistant Program Leaders

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center's Assistant Program Leaders support Program Leaders in caring for a
			 group of children under the direct supervision of the Program Leader.
(2) An Assistant Program Leader must:
(a) Be at least 14 years old;
(b) Be within sight AND sound of a staff
			 person who meets the qualifications of a Program Leader if under the age of 18
			 years;
(c) Be within sight OR sound
			 of a staff member who meets the qualifications of a Program Leader if 18 years
			 of age or older; and
(d) Meet the
			 initial training requirements (also see OAR 414-310-0330, Orientation and
			 Initial Training).
Oregon Administrative Rules › Chapter 414 - DEPARTMENT OF EARLY LEARNING AND CARE › Division 310 - CERTIFIED SCHOOL-AGE CHILD CARE CENTERS › Section 414-310-0320 - Other Staff and Volunteers

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school-age
			 center must verify that all substitutes, prior to being left alone (if
			 qualified to be unsupervised) with children:
(a) Are enrolled in the CBR as required under
			 OAR 414-310-0280, Central Background Registry Enrollment;
(b) Complete the CCLD Introduction to Child
			 Care Health and Safety training as required under Training; and
(c) Have completed a minimum of 2 hours of
			 training on recognizing and reporting child abuse and neglect that is specific
			 to Oregon law within 30 days of employment.