reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-580 - Immunizations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  vendor shall obtain documentation that each child has received the
				  immunizations required by the State Board of Health before the child can attend
				  the center.
1. The vendor may allow a child
				  to attend contingent upon a conditional enrollment. Documentation related to
				  the child's conditional enrollment shall be maintained in the child's record.
"Conditional enrollment" means the enrollment of a child
					 for a period of 90 days contingent upon the child having received at least one
					 dose of each of the required vaccines and the child possessing a plan from a
					 physician or local health department for completing his immunization
					 requirements within the ensuing 90 calendar days. If the child requires more
					 than two doses of the hepatitis B vaccine, the conditional enrollment period,
					 for hepatitis B vaccine only, shall be 180 calendar days.
2. If a child is experiencing homelessness
				  and does not have documentation of the required immunizations, the vendor may
				  allow the child to attend during a grace period of no more than 90 days to
				  allow the parent or guardian time to obtain documentation of the required
				  immunizations.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-590 - General qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  vendor must be at least 18 years of age.
B. The vendor, and any staff who are left
				  alone with children, shall be capable of communicating effectively both orally
				  and in writing as applicable to the job responsibility and be capable of
				  communicating with emergency personnel.
C. Staff must be at least 16 years of age;
				  however no staff person less than 18 years of age may administer medication.
1. Staff members less than 18 years of age
				  shall be under supervision of an adult staff member who is present in the
				  facility.
2. Adult staff members
				  shall supervise no more than two volunteers or staff members less than 18 years
				  of age at any given time.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-600 - Staff training and development

Current through Register Vol. 40, No. 24, July 15, 2024
A. Prior to approval as a subsidy vendor, the
				  vendor or designee shall complete the Virginia Preservice Training for Child
				  Care Staff, which shall include training on the following topics and training
				  modules:
1. Building and physical premises
				  safety;
2. Emergency preparedness
				  and response planning;
3.
				  Prevention of sudden infant death syndrome (SIDS) and safe sleep
				  practices;
4. Administration of
				  medication, consistent with standards of parental consent;
5. Prevention of shaken baby syndrome and
				  abusive head trauma (AHT);
6.
				  Prevention of and response to emergencies due to food and allergic
				  reactions;
7. Recognizing child
				  abuse and neglect and reporting responsibilities;
8. Preventing the spread of disease,
				  including immunization requirements;
9. Handling and storage of hazardous
				  materials and appropriate disposal of diapers and other items contaminated by
				  body fluids;
10.
				  Transportation;
11. Foundations of
				  child development;
12. Inclusion:
				  Exploring the meaning and the mindset;
13. Oral health; and
14. Introduction to the Child Care Subsidy
				  Program.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-610 - Certifications by other agencies; requirements prior to initial approval

Current through Register Vol. 40, No. 24, July 15, 2024
Before approval of a vendor agreement and before use of
					 newly constructed, renovated, remodeled, or altered buildings or sections or
					 buildings, written documentation of the following shall be provided by the
					 vendor to the department representative:
1. Certification by the authority having
				  jurisdiction that each building meets building and fire codes or that a plan of
				  correction has been approved; and
2. Certification from the local health
				  department, or approval of a plan of correction, for meeting requirements for:
a. Water supply;
b. Sewage disposal system; and
c. Food service, if applicable.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-620 - Certifications by other agencies; requirements subsequent to initial approval

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor shall
				  provide the department representative an annual fire inspection report from the
				  appropriate fire official having jurisdiction. If a center is located in a
				  building currently housing a public or private school, the school's annual fire
				  inspection report shall be accepted.
B. The vendor shall provide the department
				  representative an annual certification from the Health Department, or approvals
				  of a plan of correction, for meeting requirements for:
1. Water supply;
2. Sewage disposal system; and
3. Food service, if applicable.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-630 - Building or facility maintenance

Current through Register Vol. 40, No. 24, July 15, 2024
A. Areas and equipment of the center, inside
				  and outside, shall be maintained in a clean, safe, and operable condition.
				  Unsafe conditions shall include splintered, cracked or otherwise deteriorating
				  wood; chipped or peeling paint; visible cracks, bending or warping, rusting, or
				  breakage of any equipment; head entrapment hazards; protruding nails, bolts, or
				  other components that entangle clothing or skin; and unstable heavy equipment,
				  furniture, or other items that a child could pull down on himself.
B. Inside areas occupied by children shall be
				  maintained no lower than 68&°F and shall not exceed 80&°F
				  unless fans or other cooling systems are in use.
C. In areas used by children of preschool age
				  or younger, the following shall apply:
1.
				  Fans, when used shall be out of reach of children and cords shall be secured so
				  as not to create a hazard.
2.
				  Electrical outlets shall have protective covers that are of a size that cannot
				  be swallowed by children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-640 - Hazardous substances and other harmful agents

Current through Register Vol. 40, No. 24, July 15, 2024
A. Hazardous substances such as cleaning
				  materials, insecticides, and pesticides shall be kept in a locked place using a
				  safe locking method that prevents access by children. If a key is used, the key
				  shall not be accessible to children. Cleaning supplies to clean and sanitize
				  the diapering area or toilet chairs do not need to be kept locked during
				  diapering or toilet training time as long as they are inaccessible to
				  children.
B. Pesticides or
				  insecticides shall not be stored in areas used by children or in areas used for
				  food preparation or storage.
C.
				  Cleaning and sanitizing materials shall not be located above food, food
				  equipment, utensils, or single-use articles and shall be stored separate from
				  food.
D. If hazardous substances
				  are not kept in original containers, the substitute container shall clearly
				  indicate its contents.
E. Smoking
				  and the use of electronic smoking devices shall be prohibited in the interior
				  of a center, in vehicles when children are being transported, and if permitted
				  outside, shall be prohibited in the presence of children.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-650 - Restroom area and furnishings

Current through Register Vol. 40, No. 24, July 15, 2024
A. The facility shall have at least two
				  toilets and two sinks.
B. The
				  facility shall have at least one toilet and one sink for every 30
				  children.
C. Each restroom area
				  provided for children shall:
1. Be within a
				  contained area, readily available, and within the building used by the
				  children;
2. Have toilets that are
				  flushable;
3. Have sinks located
				  near the toilets and that are supplied with running warm water that does not
				  exceed 120&°F;
4. Be
				  equipped with soap, toilet paper, and disposable towels or an air dryer within
				  reach of the children; and
5. A
				  restroom for school age children that contains more than one toilet shall have
				  at least one toilet enclosed.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-660 - Play areas

Current through Register Vol. 40, No. 24, July 15, 2024
The vendor shall ensure that all areas of the premises
					 accessible to children are free of obvious injury hazards, including providing
					 and maintaining sand or other cushioning material under playground equipment.
					 The requirements of this section shall not prohibit child day center programs
					 providing care to school age children at a location that is currently approved
					 by the Department of Education or recognized as a private school by the State
					 Board of Education for school occupancy and that houses a public or private
					 school during the school years from permitting school age children to use
					 outdoor play equipment and areas approved for use by students of the school
					 during school hours.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-670 - Supervision, ratio, and group size requirements

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor, except those exempt from
				  licensure operated by or under the auspices of a religious institution, shall
				  ensure that the following ratio requirements are maintained:
1. For children from birth to the age of 16
				  months: one staff member for every four children;
2. For children 16 months to two years: one
				  staff member for every five children;
3. For two-year-old children: one staff
				  member for every eight children;
4.
				  For children from three years to the age of eligibility to attend public
				  school, five years by September 30: one staff member for every 10
				  children;
5. For children from age
				  of eligibility to attend public school through eight years: one staff member
				  for every 18 children; and
6. For
				  children from nine years through 12 years of age: one staff member for every 20
				  children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-680 - Supervision near water

Current through Register Vol. 40, No. 24, July 15, 2024
A. Indoor
				  swimming pools on the center premises shall be kept locked when the pool is not
				  in use. Outdoor swimming pools located on the center premises shall be enclosed
				  by safety fences and gates that are in compliance with the applicable edition
				  of the Virginia Uniform Statewide Building Code (13VAC5-63) and shall be kept
				  locked when the pool is not in use.
B. The staff-to-children ratios required by
				  8VAC20-790-670 shall be maintained while children are participating in swimming
				  or wading activities.
1. Notwithstanding the
				  staff-to-children ratios already indicated, at no time shall there be fewer
				  than two staff members supervising the activity.
2. The designated certified lifeguard shall
				  not be counted in the staff-to-children ratios.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-690 - Daily activities

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  variety of daily activities for all age groups shall be age and stage
				  appropriate and provide opportunities for teacher-directed, self-directed, and
				  self-chosen tasks and activities, a balance of active and quiet activities,
				  indoor and outdoor activities, individual and group activities, and curiosity
				  and exploration.
B. For a child who
				  cannot move without help, staff shall offer to change the place and position of
				  the child at least every 30 minutes or more frequently depending on the child's
				  individual needs. For an awake infant not playing on the floor or ground a
				  change in play space shall be provided by staff at least every 30 minutes or
				  more often as determined by the individual infant's needs.
C. There shall be a flexible daily schedule
				  for infants based on their individual needs.
D. Infants shall be allowed to sleep when
				  needed.
1. When an infant is placed in his
				  crib, he shall be placed on his back (supine).
2. When an infant is able to easily turn over
				  from the back (supine) to the belly (prone) position and is placed in his crib,
				  he shall still be put on his back but allowed to adopt whatever position he
				  prefers. This applies unless otherwise directed by the infant's physician or
				  health care provider in writing.
3.
				  Resting or sleeping infants shall be individually checked every 15 to 20
				  minutes.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-700 - Behavioral guidance

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Behavioral guidance shall be constructive in nature and age and stage
				  appropriate and shall be intended to redirect children to appropriate behavior
				  and resolve conflicts.
B. In order
				  to promote the child's physical, intellectual, emotional, and social well-being
				  and growth, staff shall model desired, appropriate behavior and interact with
				  the child and one another to provide needed help, comfort, support and:
1. Respect personal privacy;
2. Respect differences in cultural, ethnic,
				  and family background;
3. Encourage
				  decision-making abilities;
4.
				  Promote ways of getting along;
5.
				  Encourage independence and self-direction; and
6. Use consistency in applying
				  expectations.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-710 - Forbidden actions

Current through Register Vol. 40, No. 24, July 15, 2024
The following actions or threats thereof are
					 forbidden:
1. Physical punishment,
				  including striking a child, roughly handling or shaking a child, restricting
				  movement through binding or tying, forcing a child to assume an uncomfortable
				  position, or using exercise as a punishment;
2. Enclosure in a small, confined space or
				  any space that the child cannot freely exit himself; however this does not
				  apply to the use of equipment such as cribs, play yards, high chairs, and
				  safety gates when used for their intended purpose with children preschool age
				  or younger;
3. Punishment by
				  another child;
4. Withholding or
				  forcing of food, water, or rest;
5.
				  Verbal remarks that are demeaning to the child;
6. Punishment for toileting accidents;
				  and
7. Punishment by applying
				  unpleasant or harmful substances.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-720 - Parental involvement and notifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor shall notify the parent
				  immediately if a child is lost, requires emergency medical treatment or
				  sustains a serious injury, or dies.
B. The vendor shall notify the parent by the
				  end of the day of any known minor injuries.
C. The vendor shall maintain a written record
				  of children's serious and minor injuries in which entries are made the day of
				  occurrence. The record shall include the following:
1. Date and time of injury;
2. Name of injured child;
3. Type and circumstance of the
				  injury;
4. Staff present and
				  treatment;
5. Date and time when
				  parents were notified; and
6. Staff
				  and parent signatures or two staff signatures.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-730 - Furnishings, equipment, and materials

Current through Register Vol. 40, No. 24, July 15, 2024
A. Furnishings, materials, and equipment
				  shall be age and stage appropriate for the children.
B. Children shall be protected from materials
				  that could be swallowed or present a choking hazard. Toys or objects less than
				  1-1/4 inches in diameter and less than two inches in length shall be kept out
				  of reach of children less than three years of age.
C. If combs, toothbrushes, or other personal
				  articles are used, they shall be individually assigned.
D. Disposable products shall be used once and
				  discarded.
E. Play yards and
				  portable cribs where used shall meet the Juvenile Products Manufacturers
				  Association (JPMA) and the American Society for Testing and Materials (ASTM)
				  requirements and shall not be used after recalled.
F. Cribs, cots, rest mats, or beds shall be
				  provided for children during the designated rest periods and shall not be
				  occupied by more than one child at a time.
1.
				  Cribs shall be provided for children from birth through 12 months of age and
				  for children older than 12 months of age who are not developmentally ready to
				  sleep on a cot, rest mat, or bed during the designated rest periods.
2. Cots, rest mats, or beds shall be provided
				  for children older than 12 months of age.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-740 - Bedding and linens for use while sleeping or resting

Current through Register Vol. 40, No. 24, July 15, 2024
A. Linens shall be assigned for individual
				  use.
B. Pillows when used shall be
				  assigned for individual use and covered with pillow cases.
C. Mattresses when used shall be covered with
				  a waterproof material which can be cleaned and sanitized.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-750 - Preventing the spread of disease

Current through Register Vol. 40, No. 24, July 15, 2024
A. A child shall not be allowed to attend the
				  center for the day if he has:
1. A
				  temperature over 101&°F;
2.
				  Recurrent vomiting or diarrhea; or
3. Symptoms of a communicable
				  disease.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-760 - Hand washing and toileting procedures

Current through Register Vol. 40, No. 24, July 15, 2024
A. When hand washing, the following shall
				  apply.
1. Children's hands shall be washed
				  with soap and running water or disposable wipes before and after eating meals
				  or snacks.
2. Children's hands
				  shall be washed with soap and running water after toileting and any contact
				  with blood, feces, or urine.
3.
				  Staff shall wash their hands with soap and running water before and after
				  helping a child use the toilet or changing a diaper, after the staff member
				  uses the toilet, after any contact with body fluids, and before feeding or
				  helping children with feeding, and before preparing or serving food or
				  beverages.
4. If running water is
				  not available, a germicidal cleansing agent administered per manufacturer's
				  instruction may be used.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-770 - Medication

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor may
				  administer prescription medication to a child with written permission of the
				  parent, provided:
1. The medication is
				  administered by a staff who meets the requirements of 8VAC20-790-600 I and
				  J;
2. The staff administers only
				  those drugs that were dispensed from a pharmacy and maintained in the original,
				  labeled container; and
3. The staff
				  administers drugs only to the child identified on the prescription label in
				  accordance with the prescriber's instructions pertaining to dosage, frequency,
				  and manner of administration.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-780 - First aid and emergency supplies

Current through Register Vol. 40, No. 24, July 15, 2024
A. The following emergency supplies shall be
				  on each floor of each building used by children, accessible to outdoor play
				  areas, on field trips, in vehicles used for transportation, and wherever
				  children are in care:
1. A first aid kit that
				  contains at a minimum:
a. Scissors;
b. Tweezers;
c. Gauze pads;
d. Adhesive tape;
e. Bandages, assorted types and
				  sizes;
f. An antiseptic cleansing
				  solution and pads;
g. Digital
				  thermometer; and
h. Single-use
				  gloves such as surgical or examination gloves.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-790 - Procedures for emergencies

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  vendor shall have a written emergency preparedness plan that addresses staff
				  responsibility and facility readiness with respect to emergency evacuation,
				  relocation, lockdown and shelter-in-place procedures. The plan shall address
				  the most likely to occur emergency scenarios, including severe storms, loss of
				  utilities, natural disaster, chemical spills, intruder, and violence on or near
				  the facility, and facility damage or other situations that may require
				  evacuation, lockdown, or shelter-in-place.
B. The emergency preparedness plan shall
				  contain procedural components for:
1.
				  Evacuation procedures, including:
a. Scenario
				  applicability;
b. Methods to alert
				  staff and emergency responders;
c.
				  Designated primary and secondary routes out of the building;
d. Designated assembly points away from the
				  building;
e. Designated relocation
				  site;
f. Methods to ensure all
				  children are evacuated from the building, and if necessary, moved to a
				  relocation site;
g. Methods to
				  account for all children at the assembly point and relocation site;
h. Method of communication with parents after
				  the evacuation or relocation;
i.
				  Accommodations or special requirements for infants, toddlers, and children with
				  special needs to ensure their safety during evacuation or relocation;
j. Method to ensure essential documents,
				  including emergency contact information, attendance records, medications, and
				  supplies are taken to the assembly point and relocation site; and
k. Procedures to address reuniting children
				  with a parent or an authorized person designated by the parent to pick up the
				  child.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-800 - Emergency response drills

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  emergency response drills shall be practiced, at a minimum:
1. Evacuation procedures shall be practiced
				  at least monthly;
2.
				  Shelter-in-place procedures shall be practiced twice a year; and
3. Lockdown procedures shall be practiced at
				  least annually.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-810 - Nutrition and food services

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Drinking water shall be accessible to all children.
B. When vendors provide meals or snacks, the
				  following shall apply:
1. Vendors offering
				  both meals and snacks shall serve a variety of nutritious foods and sufficient
				  portions.
2. Children three years
				  of age or younger shall not be offered foods that are considered to be
				  potential choking hazards.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-820 - Special feeding needs

Current through Register Vol. 40, No. 24, July 15, 2024
A. High
				  chairs, infant carrier seats, or feeding tables shall be used for children less
				  than 12 months who are not held while being fed.
B. When a child is placed in an infant seat,
				  high chair, or feeding table, the protective belt shall be fastened
				  securely.
C. Bottle fed infants who
				  cannot hold their own bottles shall be held when fed. Bottles shall not be
				  propped or used while the child is in his designated sleeping
				  location.
D. Infants shall be fed
				  on demand or in accordance with parental instructions.
E. Prepared infant formula shall be
				  refrigerated, dated, and labeled with the child's name if more than one infant
				  is in care.
F. Heated formula and
				  baby food shall be stirred or shaken and tested for temperature before serving
				  to children.
G. Milk, formula, or
				  breast milk shall not be heated or warmed directly in a microwave. Water for
				  warming milk, formula, or breast milk may be heated in a microwave.
H. Formula or breast milk shall not remain
				  unrefrigerated for more than two hours and may not be reheated.
I. Prepared baby food not consumed during
				  that feeding by an infant may be used by that same infant later in the same
				  day, provided that the food is not served out of the baby jar and is labeled
				  with the child's name, dated, and stored in the refrigerator; otherwise, it
				  shall be discarded or returned to the parent at the end of the day.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-830 - Transportation and field trips

Current through Register Vol. 40, No. 24, July 15, 2024
A. If
				  the vendor provides transportation, the vendor shall be responsible for care of
				  the child from the time the child boards the vehicle until returned to the
				  parent or person designated by the parent.
B. Drivers must be 18 years of age or older
				  and possess a valid driver's license to operate the vehicle being
				  driven.
C. Any vehicle used by the
				  vendor for the transportation of children shall meet the following
				  requirements:
1. The vehicle shall be
				  manufactured for the purpose of transporting people seated in an enclosed
				  area;
2. The vehicle's seats shall
				  be attached to the floor;
3. The
				  vehicle shall be insured with at least the minimum limits established by
				  Virginia state statutes as required by §
											46.2-472
				  of the Code of Virginia;
4. The
				  vehicle shall meet the safety standards set by the Department of Motor Vehicles
				  and shall be kept in satisfactory condition to assure the safety of children;
				  and
5. If volunteers supply
				  personal vehicles, the vendor is responsible for ensuring that the requirements
				  of this subsection are met.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-840 - Animals and pets

Current through Register Vol. 40, No. 24, July 15, 2024
Animals that are kept on the premises of the center shall
					 be vaccinated, if applicable, against diseases that present a hazard to the
					 health or safety of children.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-850 - Evening and overnight care

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  All supervision requirements apply during evening and overnight care.
B. For evening care, beds with mattresses or
				  cots with at least one inch of dense padding shall be used by children who
				  sleep longer than two hours and are not required to sleep in cribs.
C. For overnight care, beds with mattresses
				  or cots with at least two inches of dense padding shall be used by children who
				  are not required to sleep in cribs.
D. In addition to 8VAC20-790-740 about
				  linens, bedding appropriate to the temperature and other conditions of the rest
				  area shall be provided.
E. When
				  children are eight years of age or older, boys and girls shall have separate
				  sleeping areas.
F. For vendors
				  providing overnight care, an operational tub or shower with heated and cold
				  water shall be provided.
G. When
				  bath towels are used, they shall be assigned for individual use.
H. For children in evening and overnight
				  care, quiet activities and experiences shall be available immediately before
				  bedtime.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Form - FORMS (8VAC20-790)

Current through Register Vol. 40, No. 24, July 15, 2024
Commonwealth
					 of Virginia Certificate of Religious Exemption, Form CRE1 (rev.
					 1992)
Commonwealth
					 of Virginia School Entrance Health Form, MCH 213G (rev.
					 10/2020)
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section - DOCUMENTS INCORPORATED BY REFERENCE (8VAC20-790)

Current through Register Vol. 40, No. 24, July 15, 2024
Child
					 Care and Development Fund (CCDF) Plan for Virginia FFY 20162018, effective
					 October 1, 2015
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part I - General provisions › Section 8VAC20-800-20 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-30 - Operational responsibilities

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The provider shall ensure compliance with these standards and the terms of the
				  current license issued by the department and with relevant federal, state or
				  local laws, and other relevant regulations.
B. The provider will ensure compliance with
				  the home's policies that have been disclosed to the parents as required by
				  8VAC20-800-70.
C. The provider
				  shall be of good character and reputation. Character and reputation
				  investigation includes, but is not limited to, background checks as required by
				  §§
										22.1-289.034
				  et seq. of the Code of Virginia.
D.
				  The provider shall meet the requirements specified in 8VAC20-770, Background
				  Checks for Child Day Programs and Family Day Systems.
E. The provider shall ensure that the home's
				  activities, services, and facilities are conducive to the welfare of children
				  in care.
F. The provider shall be
				  responsible for the home's day-to-day operation.
G. The provider shall ensure that any
				  advertising is not misleading or deceptive as required by §
										22.1-289.027
				  of the Code of Virginia.
H. The
				  provider shall meet the requirements specified in 8VAC20-820, General
				  Procedures and Information for Licensure.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-40 - Capacity

Current through Register Vol. 40, No. 24, July 15, 2024
A. The provider
				  shall ensure that the total number of children receiving care at any one time
				  does not exceed the maximum licensed capacity of the home.
B. When at least one child receives care for
				  compensation, all children, exclusive of the provider's own children and
				  children who reside in the home, who are in the care and supervision of a
				  provider, count in the licensed capacity.
C. The department will establish the home's
				  maximum capacity based on the following factors:
1. The availability of adequate space to
				  allow each child free movement and active play indoors and outdoors as required
				  by 8VAC20-800-380;
2. The
				  provider's responsibility to care for another individual who may require
				  special attention or care, including but not limited to a child with a serious
				  physical, emotional, or behavioral condition; or
3. The issuance of a special order to limit
				  capacity pursuant to §
											22.1-289.023
				  of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-50 - General recordkeeping

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  family day home shall keep a written record of children in attendance each
				  day.
B. The provider's records
				  shall be maintained in the home and made accessible to the department's
				  representative.
C. Information
				  contained in a child's record shall be privileged and confidential. The
				  provider shall not distribute or release information in a child's record to any
				  unauthorized person without the written consent of the child's
				  parent.
D. Children's records shall
				  be made available to a child's parent upon request, unless otherwise ordered by
				  the court.
E. Records and reports
				  on children, caregivers, and household members required by this chapter shall
				  be maintained and made accessible to the department's representative for two
				  years from the date of termination of services for a child, date of separation
				  from employment for caregivers, or date of termination of residence for a
				  household member, or unless specified otherwise.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-70 - Written information for parents

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before the child's first day of
				  attendance, parents shall be provided in writing the following information:
1. Operating information including the hours
				  and days of operation, holidays or other times closed, and the telephone number
				  where a message can be left for a caregiver;
2. Schedule of fees and payment
				  plans;
3. Check in and check out
				  procedures;
4. Policies for the
				  administration of medications;
5.
				  Whether or not there is liability insurance of at least $100,000 per occurrence
				  and $300,000 aggregate in force on the family day home operation as required by
				  §
											22.1-289.050
				  of the Code of Virginia;
6.
				  Requirement for the family day home to notify the parent when the child becomes
				  ill and for the parent to arrange to have the child picked up as soon as
				  possible if so requested by the home;
7. Requirement for the parent to inform the
				  family day home within 24 hours or the next business day after his child or any
				  member of the immediate household has developed any reportable communicable
				  disease, as defined by the State Board of Health, except for life-threatening
				  diseases, which must be reported immediately;
8. Requirement for the child to be adequately
				  immunized as required by 8VAC20-800-90;
9. Requirement for paid caregivers to report
				  suspected child abuse or neglect according to §
											63.2-1509
				  of the Code of Virginia;
10.
				  Custodial parent's right to be admitted to the family day home any time the
				  child is in care as required by §
											22.1-289.054
				  of the Code of Virginia;
11.
				  General daily schedule that is appropriate for the age of the enrolling
				  child;
12. Policies for the
				  provision of food;
13. Presence of
				  a pet or animal in the home;
14.
				  Discipline policies including acceptable and unacceptable discipline
				  measures;
15. Amount of time per
				  week that an adult assistant or substitute provider instead of the provider is
				  scheduled to care for the child and the name of the adult assistant or
				  substitute provider;
16. Provisions
				  of the family day home's emergency preparedness and response plan;
17. Parental notifications required in
				  8VAC20-800-650;
18. Policies for
				  termination of care; and
19.
				  Address of the website of the department, with a note that a copy of this
				  chapter and additional information about the family day home may be obtained
				  from the website, including compliance history that includes information after
				  July 1, 2003.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-80 - Proof of age and identity; record of child care and schools

Current through Register Vol. 40, No. 24, July 15, 2024
A. Within seven
				  business days of the child's first day of attendance at the family day home,
				  the provider shall obtain from the parent:
1.
				  Verification of the identity and age of the child; and
2. Name and location of previous day care
				  programs and schools the child has attended.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-90 - Immunizations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before a
				  child may attend the family day home, the provider shall obtain documentation
				  that the child has been adequately immunized according to the requirements of
				  §
										32.1-46A
				  of the Code of Virginia and applicable State Board of Health
				  regulations.
B. Pursuant to
				  subsection C of §
										22.1-271.2
				  of the Code of Virginia, documentation of immunizations is not required for any
				  child whose:
1. Parent submits an affidavit
				  to the family day home on the current form approved by the Virginia Department
				  of Health stating that the administration of immunizing agents conflicts with
				  the parent's or child's religious tenets or practices; or
2. Physician or a local health department
				  states on a Department of Health-approved form that one or more of the required
				  immunizations may be detrimental to the child's health, indicating the specific
				  nature and probable duration of the medical condition or circumstance that
				  contraindicates immunization.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-100 - Physical examinations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. The provider shall obtain documentation of
				  a physical examination by or under the direction of a physician prior to a
				  child's attendance or within 30 days after the first day of
				  attendance.
B. The physical
				  examination prior to attendance shall have been conducted within:
1. Two months prior to attendance for
				  children six months of age or younger;
2. Three months prior to attendance for
				  children age seven months through 18 months;
3. Six months prior to attendance for
				  children age 19 months through 24 months;
4. Twelve months prior to attendance for
				  children two years of age through five years of age; or
5. Twenty-four months prior to attendance for
				  children six years of age and above.
EXCEPTIONS:
1. A
				  new physical examination is not required if a copy of the physical examination
				  is available to the admitting family day home for a child transferring from a
				  facility licensed by the Virginia Department of Education, approved by a
				  licensed family day system, voluntarily registered by the Virginia Department
				  of Education or by a contract agency of the Virginia Department of Education,
				  or transferring from a Virginia Department of Education-approved child care
				  program.
2. Pursuant to subsection
				  D of §
											22.1-270
				  of the Code of Virginia, physical examinations are not required for any child
				  whose parent objects on religious grounds. The parent must submit a signed
				  statement noting that the parent objects on religious grounds and certifying
				  that to the best of the parent's knowledge the child is in good health and free
				  from communicable or contagious disease.
3. For a school age child, a copy of the
				  physical examination required for his entry into a Virginia public kindergarten
				  or elementary school is acceptable documentation.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-110 - Form and content of immunization and physical examination reports for children

Current through Register Vol. 40, No. 24, July 15, 2024
A. The current
				  form approved by the Virginia Department of Health or a physician's form shall
				  be used to record immunizations received and the results of the required
				  physical examination.
B. Each
				  report shall include the date of the physical examination and dates
				  immunizations were received and shall be signed by a licensed physician, the
				  physician's designee, or an official of a local health department.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-120 - Caregiver records

Current through Register Vol. 40, No. 24, July 15, 2024
A. The provider
				  shall maintain a record for each caregiver.
B. Assistants' and substitute providers'
				  records shall contain the following:
1.
				  Name;
2. Address;
3. Verification of age;
4. Job title;
5. Date of employment or
				  volunteering;
6. Name address and
				  telephone number of a person to be notified in an emergency;
7. For assistants and substitute providers
				  who are not the spouse, parent, sibling, or child of the provider and are hired
				  after June 30, 2010, documentation that two or more references as to character
				  and reputation as well as competency were checked before employment. If a
				  reference check is taken over the telephone, documentation shall include:
a. Dates of contact,
b. Names of persons contacted,
c. Firms contacted,
d. Results, and
e. Signature of person making call;
8. Background checks as required
				  by 8VAC20-770;
9. Documentation of
				  tuberculosis screening as required by 8VAC20-800-170 and 8VAC20-800-180 A;
				  and
10. Documentation of the
				  education and training as required by 8VAC20-800-230.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part III - Personnel › Section 8VAC20-800-130 - General qualifications for caregivers

Current through Register Vol. 40, No. 24, July 15, 2024
Caregivers shall:
1. Be of good character and
				  reputation;
2. Be physically and
				  mentally capable of carrying out assigned responsibilities;
3. Be courteous, respectful, patient, and
				  affectionate toward the children in care;
4. Be able to speak, read, and write in
				  English as necessary to:
a. Carry out assigned
				  job responsibilities, and
b.
				  Communicate effectively with emergency responders; and