reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter D - EXAMINATIONS › Section 602a.11 - Promotion examinations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Except
					 as indicated in this section, a promotion examination will be open to
					 probationary and regular employees who occupy a position with a lower maximum
					 salary than the position relevant to the examination, possess the minimum
					 qualifications for employment in the relevant job classification and, where
					 applicable, possess the selective criteria required for promotion to the
					 relevant position. As approved by the Office of Administration, a promotion
					 examination may be limited to employees occupying positions in specified jobs
					 classifications.
(b) Upon the
					 request of an appointing authority, the Office of Administration may, in its
					 discretion, limit entrance to a promotion examination to regular employees who
					 occupy a position with a lower maximum salary than the position relevant to the
					 examination, possess the minimum qualifications for employment in the relevant
					 job classification and, where applicable, possess the selective criteria
					 required for promotion to the relevant position.
(c) The Office of Administration may, after
					 consultation with the appropriate appointing authorities, establish the length
					 of service required of an employee in the qualifying job classification or
					 classifications for eligibility to participate in a promotion
					 examination.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter D - EXAMINATIONS › Section 602a.12 - Prohibited conduct in examinations

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Cheating or seeking undue
					 advantage.
An individual may not impersonate an applicant or have
					 another individual impersonate an applicant in connection with an examination;
					 or use or attempt to use unauthorized aids or assistance, including copying or
					 attempting to copy from or helping or attempting to help another individual in
					 any part of an examination; or otherwise seek to attain undue advantage for
					 themself or others in connection with the examination.
(b)
Improper use of examination
					 materials.
An individual may not copy, record or transcribe an
					 examination question or answer; or remove from the examination room a question
					 sheet, answer sheet or booklet, scrap papers, notes or other papers, or any
					 materials related to the content of the examination. An individual will be
					 notified of these requirements prior to taking an examination, and no examiner,
					 proctor, monitor, or other person charged with the supervision of an individual
					 or group of individuals taking an examination will have authority to waive
					 it.
(c)
Violations.
The Office of Administration may disqualify from
					 examination or otherwise refuse to certify an applicant who violates this
					 section.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter D - EXAMINATIONS › Section 602a.13 - Scoring of examinations

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Qualifying raw scores.
The Office of Administration shall set
					 qualifying raw scores for each examination. When there is a multipart
					 examination, the Office of Administration may require applicants to attain a
					 qualifying raw score on each part of the examination. In determining qualifying
					 raw scores, the Office of Administration may consider both the number and
					 quality of prospective eligibles needed to serve the best interests of the
					 classified service, as well as the validity and reliability of the
					 examination.
(b)
Failure of
					 part of examination.
An applicant who fails to earn a qualifying raw
					 score on any part of an examination may be disqualified from participating in
					 any other parts of the examination, and if so disqualified, shall be deemed to
					 have failed the entire examination.
(c)
Use of examination
					 scores.
Final examination scores may be used to rank applicants or to
					 categorize or group similarly qualified applicants.
(1)
Ranking of applicants.
When examination scores are used to rank applicants, the final earned score of
					 each applicant who attained a qualifying raw score on the examination shall be
					 calculated as follows:
(i) Examination scores
					 shall be calculated in whole numbers.
(ii) The minimum qualifying raw score shall
					 be assigned an examination score of 60.
(iii) The estimated highest qualifying raw
					 score, the score which the best qualified individual would be reasonably
					 expected to attain, shall be assigned an examination score of 100.
(iv) The intermediate qualifying raw scores
					 shall be assigned examination scores between 60 and 100 based on their
					 relationship to the qualifying raw score, the estimated highest qualifying raw
					 score, and the reliability and accuracy of the examination procedures. Scores
					 above the estimated highest qualifying raw score shall exceed an examination
					 score of 100 and shall be assigned an examination score based on their
					 relationship to the qualifying raw score and the estimated highest qualifying
					 raw score.
(v) Ties in examination
					 scores may not be broken.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter D - EXAMINATIONS › Section 602a.14 - Examination analysis and alternatives

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Analysis.
The Office of
					 Administration will initiate analysis of examinations as necessary to ensure
					 that examinations do not discriminate on the basis of nonmerit
					 factors.
(b)
Invalidation
					 and substitution.
The Office of Administration, after investigation,
					 may invalidate all or part of the examination results and, in its discretion,
					 substitute an alternative method of examination. The Office of Administration
					 will notify applicants of the action and the reasons, therefore.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter E - ESTABLISHMENT OF ELIGIBLE LISTS › Section 602a.15 - Creation of eligible lists

Current through Register Vol. 54, No. 28, July 13, 2024
Upon the scoring of an examination, the Office of
						Administration will create an eligible list, which shall contain the names of
						the applicants who qualified for and successfully passed the examination.
						Eligible lists shall be arranged in order of final examination scores and must
						include applicable veterans' preference points in accordance with the act, 51
						Pa.C.S. Chapter 71 (relating to veterans' preference), and this
						subpart.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter E - ESTABLISHMENT OF ELIGIBLE LISTS › Section 602a.16 - Duration of eligible lists

Current through Register Vol. 54, No. 28, July 13, 2024
The duration of an eligible list will be fixed by the
						Office of Administration based on the needs and interests of the
						Commonwealth.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter E - ESTABLISHMENT OF ELIGIBLE LISTS › Section 602a.17 - Amendment of eligible lists

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Amendments permitted.
The Office of Administration may amend
					 an eligible list to correct a clerical error; to correct an eligible's score;
					 to indicate a change in veteran status; to add or remove a name; or to suspend
					 or change an applicant's eligibility for certification, appointment or
					 promotion.
(b)
Effect of
					 amendment.
An amendment to an eligible list may not disadvantage an
					 eligible lawfully appointed or promoted to the relevant position based on a
					 valid certification previously issued.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter E - ESTABLISHMENT OF ELIGIBLE LISTS › Section 602a.18 - Replacement and integration of eligible lists

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Replacement and integration
					 permitted.
A newly established eligible list may replace an earlier
					 eligible list appropriate for the same job classification. The Office of
					 Administration may integrate an eligible list with an equivalent list
					 established later based on final examination scores and veterans' preference
					 points, when applicable.
(b)
Notice.
When an examination is announced that may result in
					 the replacement of an eligible list, the eligibles whose names remain on the
					 list being replaced shall be notified of their opportunity to participate in
					 the examination.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter E - ESTABLISHMENT OF ELIGIBLE LISTS › Section 602a.19 - Cancellation of eligible lists

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Cancellation permitted.
The Office of Administration may
					 cancel an eligible list where it determines that illegality or fraud occurred
					 in connection with the eligible list.
(b)
Public hearing.
Prior to
					 cancelling an eligible list, the Office of Administration shall hold a public
					 hearing, which shall be conducted in accordance with Chapter 607a (relating to
					 practice and proceedings before the Office of Administration) of this
					 subpart.
(c)
Notice.
When an eligible list is cancelled, the eligibles
					 whose names remain on the list being cancelled shall be notified of the
					 cancellation.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter F - CERTIFICATION OF ELIGIBLES › Section 602a.20 - Request for certification

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
Upon the request of an appointing authority, the
					 Office of Administration will certify from the appropriate eligible list(s) as
					 many eligibles who have applied for the vacancy as necessary to satisfy the
					 employment needs of the appointing authority.
(b)
Types of certified eligible
					 lists.
The Office of Administration shall certify as many types of
					 eligible lists as requested by the appointing authority, including, but not
					 limited to, lists containing only the names of those eligibles currently
					 employed by the appointing authority; lists containing only the names of those
					 eligibles currently employed by the Commonwealth; lists containing only the
					 names of those eligibles possessing selective criteria imposed in accordance
					 with the act and this subpart; and lists containing only the names of those
					 eligibles who are veterans.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter F - CERTIFICATION OF ELIGIBLES › Section 602a.21 - Content of certification

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
A certified eligible list will contain the names of
					 those eligibles who received a passing final examination score and will
					 indicate each eligible's final examination score.
(b)
Veterans' preference.
In
					 accordance with §
											601a.4(d)
					 (relating to veterans' preference), certified eligible lists will indicate an
					 eligible's veteran status, as well as any additional examination points
					 afforded to an eligible in accordance with 51 Pa.C.S. Chapter 71 (relating to
					 veterans' preference).
(c)
Age preference.
In accordance with §
											601a.5(c)
					 (relating to age preference), certified eligible lists issued to the Department
					 of Aging will indicate each eligible's age preference status.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter F - CERTIFICATION OF ELIGIBLES › Section 602a.22 - Duration of certification

Current through Register Vol. 54, No. 28, July 13, 2024
A certified eligible list shall be valid for 90 business
						days after the date of certification, unless extended or limited by the Office
						of Administration to serve the best interests of the classified
						service.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter F - CERTIFICATION OF ELIGIBLES › Section 602a.23 - Refusal to certify; removal from certification

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
The Office of
					 Administration is not required to certify, and may otherwise remove from a
					 certified eligible list, an eligible who lacks the minimum qualifications for
					 employment in the relevant job classification or, where applicable, the
					 selective criteria required for appointment or promotion to the specific
					 position to which the eligible applied. The Office of Administration may refuse
					 to certify, or may otherwise remove from a certified eligible list, for a
					 period of time as determined by the Office of Administration, an eligible who
					 has had any of the following occur:
(1) The
					 eligible has been convicted of, or has pled guilty to, a crime, including a
					 plea of nolo contendere, or has otherwise engaged in conduct that renders the
					 eligible unfit or unsuitable for the position sought.
(2) The eligible has been terminated from
					 employment for incompetency or misconduct that renders the eligible unfit or
					 unsuitable for the position sought.
(3) The eligible has made a false statement,
					 or omitted a material fact, or engaged in, or attempted to engage in, deception
					 or fraud in application, examination, securing eligibility, or seeking
					 appointment or promotion.
(4) The
					 eligible lacks professionalism, honesty, trustworthiness and
					 dependability.
(5) The eligible
					 does not meet qualifications required by Federal or State law or
					 regulation.
(6) The eligible has
					 been properly rejected three times by an appointing authority in favor of
					 others on the same eligible list.
(7) The applicant has voluntarily waived
					 their right to apply for, or accept, employment in the classified service under
					 a settlement agreement.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter G - APPOINTMENT AND PROMOTION OF ELIGIBLES FROM CERTIFIED ELIGIBLE LISTS › Section 602a.24 - Rule of three and alternate rule

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Rule of three.
Unless an appointing authority elects to use an
					 alternate rule, the rule of three shall apply when selecting an eligible for
					 appointment or promotion from a certified eligible list.
(b)
Alternate rule.
An
					 appointing authority may elect to use an alternate rule when selecting an
					 eligible for appointment or promotion from a certified eligible list, in
					 accordance with the act and this subpart.
(1)
					 An appointing authority shall notify the Office of Administration of its
					 election to use an alternate rule when requesting to post a vacancy.
(2) An appointing authority electing an
					 alternate rule may not use an alternate rule unless notification has been
					 received by the Office of Administration, as required in paragraph (1), and the
					 Office of Administration has acknowledged the election of an alternate rule, in
					 writing.
(3) The Office of
					 Administration reserves the right to reject an appointing authority's election
					 of an alternate rule if it appears the use of the rule is designed to
					 circumvent merit system principles as set forth in the act and this
					 subpart.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter G - APPOINTMENT AND PROMOTION OF ELIGIBLES FROM CERTIFIED ELIGIBLE LISTS › Section 602a.25 - Assessment of eligibles

Current through Register Vol. 54, No. 28, July 13, 2024
An appointing authority may conduct an interview or
						otherwise assess relative suitability for appointment or promotion of a
						certified eligible, but the assessment must be based on merit-related criteria
						and be conducted in accordance with the act and this subpart.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter G - APPOINTMENT AND PROMOTION OF ELIGIBLES FROM CERTIFIED ELIGIBLE LISTS › Section 602a.26 - Removal of eligible from eligible list

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Request for removal of eligible
					 from eligible list.
A request for removal of an eligible's name from
					 an established or certified eligible list is subject to the following:
(1) A request for removal of an eligible's
					 name from an established or certified eligible list shall be promptly raised by
					 the appointing authority.
(2) An
					 appointing authority requesting removal of an eligible's name from an
					 established or certified eligible list shall submit a written request for
					 removal to the Office of Administration, which shall include the basis for the
					 request and all supporting documents that were relied upon by the appointing
					 authority to determine that the eligible's name should be removed.
(3) A request for removal of an eligible's
					 name from an established or certified eligible list must be based upon
					 merit-related criteria.
(4) On the
					 same date an appointing authority submits to the Office of Administration a
					 request for removal of an eligible's name from an established or certified
					 eligible list, the appointing authority shall send a copy of the request for
					 removal, including all supporting documents provided to the Office of
					 Administration, to the eligible. The copy of the request for removal sent to
					 the eligible must include specific instructions on how to respond to the
					 request for removal, as set forth in subsection (b).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter G - APPOINTMENT AND PROMOTION OF ELIGIBLES FROM CERTIFIED ELIGIBLE LISTS › Section 602a.27 - Prohibition against securing withdrawal from competition

Current through Register Vol. 54, No. 28, July 13, 2024
An eligible may not influence another eligible to
						withdraw from competition for a position in the classified service, nor may a
						waiver of another eligible's rights or availability be solicited for the
						purpose of either improving or impairing an eligible's prospects for
						appointment or promotion. The Office of Administration may take appropriate
						action in accordance with the act whenever it finds that an eligible has
						violated this section.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.28 - Referral of applicants

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
Upon the closing of a vacancy posting limited to
					 only internal recruitment methods, the Office of Administration will refer to
					 the appointing authority the names of those applicants eligible for appointment
					 or promotion by the applicable internal recruitment methods.
(b)
Refusal to refer.
The
					 Office of Administration is not required to refer an applicant who lacks the
					 minimum qualifications for employment in the relevant job classification or,
					 where applicable, the selective criteria required for appointment or promotion
					 to the specific position to which the applicant applied. The Office of
					 Administration may refuse to refer an applicant if any of the following occur:
(1) The applicant has been convicted of, or
					 has pled guilty to, a crime, including a plea of nolo contendere, or has
					 otherwise engaged in conduct that renders the eligible unfit or unsuitable for
					 the position sought.
(2) The
					 applicant has been terminated from employment for incompetency or misconduct
					 that renders the eligible unfit or unsuitable for the position
					 sought.
(3) The applicant has made
					 a false statement, or omitted a material fact, or engaged in, or attempted to
					 engage in, deception or fraud in application, examination, securing
					 eligibility, or seeking appointment or promotion.
(4) The applicant lacks professionalism,
					 honesty, trustworthiness or dependability.
(5) The applicant does not meet
					 qualifications required by Federal or State law or regulation.
(6) The applicant has voluntarily waived
					 their right to apply for, or accept, employment in the classified service under
					 a settlement agreement.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.29 - Reassignment

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
An employee in the classified service may seek
					 appointment to a vacant position through reassignment, provided the position is
					 in the same or similar job classification to which the employee currently
					 holds.
(b)
Similar job
					 classification.
Whether a job classification constitutes a similar job
					 classification for purposes of subsection (a) will be determined by the Office
					 of Administration on a case by case basis. In determining whether job
					 classifications are similar, the Office of Administration will consider whether
					 the job classifications have the same maximum hourly salary rate in the
					 compensation plan, and whether the job classifications require comparable
					 minimum qualifications.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.30 - Transfer

Current through Register Vol. 54, No. 28, July 13, 2024
An employee in the classified service may seek
						appointment to a vacant position through a transfer, provided the position is
						in the same job classification that the employee currently
						holds.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.31 - Voluntary demotion

Current through Register Vol. 54, No. 28, July 13, 2024
An employee in the merit system may seek appointment to a
						vacant position through demotion, provided the position is in a job
						classification that the employee previously held regular status or which the
						employee is otherwise qualified to hold.
This section cited in 4 Pa. Code §
													604a.11 (relating to break in
						  service).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.32 - Reinstatement

Current through Register Vol. 54, No. 28, July 13, 2024
An applicant who previously held regular status
						employment in the classified service and who resigned or otherwise voluntarily
						separated from that employment may seek appointment to a vacant position
						through reinstatement, provided the position is in the same job classification
						from which the applicant resigned.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.33 - Promotion

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Method
					 of promotion.
A vacancy may be filled by promotion in the following
					 ways:
(1) By promotion of a probationary or
					 regular employee from an appropriate employment list.
(2) By promotion of a probationary or regular
					 employee from a promotion list.
(3)
					 By promotion of a Commonwealth employee of an appointing authority who appears
					 on an appropriate employment list and who meets eligibility criteria as
					 established by the Office of Administration.
(4) By promotion of a regular employee
					 without examination, based upon meritorious service and seniority.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.34 - Assessment of referred applicants

Current through Register Vol. 54, No. 28, July 13, 2024
An appointing authority may conduct an interview or
						otherwise assess relative suitability for appointment or promotion of a
						referred applicant, but the assessment must be based on merit-related criteria
						and be conducted in accordance with the act and this subpart.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter H - APPOINTMENT AND PROMOTION THROUGH INTERNAL RECRUITMENT METHODS › Section 602a.35 - Prohibition against securing withdrawal from competition

Current through Register Vol. 54, No. 28, July 13, 2024
An applicant may not influence another applicant to
						withdraw from competition for a position in the classified service, nor may a
						waiver of another applicant's rights or availability be solicited for the
						purpose of either improving or impairing an applicant's prospects for
						appointment or promotion. The Office of Administration may take appropriate
						action in accordance with the act whenever it finds that an applicant has
						violated this section.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter I - EMERGENCY APPOINTMENTS › Section 602a.36 - Emergency appointments

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
Notwithstanding the provisions of this chapter
					 related to examinations and the certification and appointment of eligibles, to
					 prevent serious impairment of the public business during an emergency, and when
					 time does not permit securing authorization from the Office of Administration
					 for the appointment of a certified eligible, an appointing authority may
					 appoint a qualified applicant during the emergency for an initial period not
					 exceeding 30 business days.
(b)
Status of emergency employees.
An emergency employee shall
					 hold the same status as a probationary employee for the duration of the
					 emergency appointment. Conversion of an emergency appointment to a permanent
					 appointment shall require regular certification and appointment
					 procedures.
(c)
Report to
					 Office of Administration.
An appointing authority shall report to the
					 Office of Administration an emergency appointment within 5 business days of the
					 emergency appointment and shall include an explanation of the emergency
					 circumstances necessitating the emergency appointment. If the Office of
					 Administration determines that the emergency appointment does not conform with
					 the act or this section, the Office of Administration may take appropriate
					 corrective action, including requiring the appointing authority to separate the
					 emergency employee.
(d)
Extension.
The Office of Administration, upon the request and
					 submission of justification by an appointing authority, may permit the
					 appointing authority to extend the emergency appointment for up to an
					 additional 30 business days.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.1 - Probationary periods required

Current through Register Vol. 54, No. 28, July 13, 2024
Except as otherwise provided by the act and this subpart,
						an employee in the classified service shall serve a probationary period after
						an appointment or promotion.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.2 - Duration and extension of probationary periods

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Duration of probationary
					 period.
The length of the probationary period required for
					 appointments and promotions for a full-time position is a minimum of 6 months,
					 defined as 180 calendar days, and will be determined by the Office of
					 Administration for each job classification. The probationary period for
					 part-time positions shall be prorated according to the number of hours in the
					 work week.
(b)
Extension of
					 probationary period.
The probationary period, except for a trainee job
					 classification, may be extended up to a maximum of 18 months (defined as 545
					 calendar days-365 calendar days plus 6 months at 30 days per month), at the
					 discretion of the appointing authority. If the appointing authority extends an
					 employee's probationary period, it must notify the employee in writing at least
					 1 workday prior to the effective date of the extension.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.3 - Probationary period following reassignment or transfer

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Regular employees.
An
					 employee who has achieved regular status and who is appointed to a position
					 through reassignment or transfer shall retain regular status.
(b)
Probationary employees.
The unexpired portion of the probationary period of an employee who never
					 achieved regular status and who is appointed to a position through a
					 reassignment or transfer shall continue to be served in the position, unless
					 the employee accepted the appointment after being notified in writing that the
					 appointing authority having jurisdiction over the position requires a full
					 probationary period in the position as a condition of appointment.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.4 - Probationary period following demotion

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Regular employee.
An
					 employee who has achieved regular status and who is demoted shall retain
					 regular status.
(b)
Probationary employee.
The unexpired portion of the
					 probationary period of an employee who never achieved regular status and who is
					 demoted shall continue to be served in the position, unless the employee
					 accepted the demotion after being notified in writing that the appointing
					 authority having jurisdiction over the position requires a full probationary
					 period in the position as a condition of appointment. An employee who held
					 regular status in a lower-level job classification shall be assigned regular
					 status in the job classification to which the employee is demoted, unless the
					 employee had not previously held the job classification to which they are
					 demoted.
(c)
Subsequent
					 promotion.
When a regular employee has voluntarily demoted to a
					 lower-level job classification and is subsequently promoted to the higher-level
					 job classification held prior to demotion, the appointing authority may waive
					 all or part of the probationary period for the higher-level job
					 classification.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.5 - Probationary period following reinstatement

Current through Register Vol. 54, No. 28, July 13, 2024
An appointing authority may waive the probationary period
						for a position if the former employee is reinstated within 2 years after
						resignation. If more than 2 years have expired since the former employee's
						resignation, the former employee shall serve the probationary period prescribed
						for the job classification to which reinstated.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.6 - Probationary period following promotion

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
A regular
					 status employee who is promoted shall serve the duration of the probationary
					 period that is specified for the job classification to which promoted, subject
					 to the following conditions:
(1) During the
					 first 3 months of the probationary period, the employee has the option to
					 return to the regular status position held immediately prior to the employee's
					 promotion.
(2) At any time after
					 the first 3 months of the probationary period, an employee in probationary
					 status may return to the previous regular status position or job classification
					 held immediately prior to the employee's promotion, with written consent of the
					 appointing authorities.
(3) If the
					 performance of the employee is found to be unsatisfactory by the appointing
					 authority, the employee shall be returned to the previous regular status
					 position or job classification held immediately prior to the employee's
					 promotion.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.7 - Probationary period of trainees

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Status as trainee.
A trainee shall maintain the status of a
					 probationary employee while employed in the trainee job
					 classification.
(b)
Duration of probationary period.
The probationary period for
					 the trainee job classification and working level job classification will be
					 combined and may be set by the Office of Administration at a minimum of 6
					 months, defined as 180 calendar days, and a maximum of 24 months, defined as
					 730 calendar days, to coincide with the length of the designated training
					 period.
(c)
Extension of
					 probationary period.
The probationary period of a trainee may be
					 extended up to a maximum of 24 months, defined as 730 calendar days, at the
					 discretion of the appointing authority. If the appointing authority extends an
					 employee's probationary period, it must notify the employee in writing at least
					 1 workday prior to the effective date of the extension.
(d)
Promotion to working level job
					 classification.
A trainee shall be promoted to the working level job
					 classification, with regular status, if the trainee successfully completes the
					 designated probationary period. Notice of successful completion of the
					 probationary period shall be given in accordance with §
											603a.12 (relating to conferment of
					 regular status and removal of probationary employees).
(e)
Removal of trainee.
An
					 appointing authority must immediately remove, or, if appropriate, return a
					 trainee who fails to successfully complete the designated probationary period
					 in accordance with §
											603a.12(d).
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.8 - Probationary period of interns

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Status as intern.
An intern shall maintain the status of a
					 probationary employee while employed in the intern job
					 classification.
(b)
Duration of probationary period.
The probationary period for
					 an intern job classification shall coincide with the duration of the
					 internship.
(1)
Minimum
					 duration.
The minimum duration of a probationary period for an intern
					 job classification shall be 6 months, defined as 180 calendar days or 975 hours
					 if the internship is completed over a noncontiguous period.
(2)
Maximum duration.
The
					 maximum duration of a probationary period for an intern job classification
					 shall be 18 months, defined as 545 calendar days (365 calendar days plus 6
					 months at 30 days per month) or 2,925 hours if the internship is completed over
					 a noncontiguous period.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.9 - Credit towards probationary period

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Temporary assignment of higher-level duties.
A probationary
					 employee who is temporarily assigned the duties of a higher-level position
					 shall have the period during which they are performing the higher-level duties
					 credited toward the lower-level probationary period.
(b)
Service in same level
					 position.
If an appointing authority reassigns a probationary employee
					 to another position in the same or a similar job classification within the
					 appointing authority, the employee shall be credited with time served in the
					 previous position toward the completion of the probationary period required for
					 the present position.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.10 - Effect of leave of absence on probationary period

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
A leave of
					 absence shall not count toward the completion of a probationary employee's
					 probationary period. Upon return from a leave of absence, a probationary
					 employee shall complete the unserved portion of the probationary
					 period.
(b)
Extended
					 leave.
When a leave of absence exceeds 30 consecutive workdays, the
					 appointing authority may require that a new, full probationary period be served
					 by the returning probationary employee.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.11 - Effect of a leave of absence for military duty on probationary period

Current through Register Vol. 54, No. 28, July 13, 2024
A leave of absence for military duty shall not count
						toward the completion of a probationary employee's probationary period. Upon
						return from a leave of absence for military duty, a probationary employee shall
						complete the unserved portion of the probationary period.
This section cited in 4 Pa. Code §
													603a.21 (relating to status after
						  involuntary movement).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter A - PROBATIONARY PERIODS AFTER APPOINTMENT OR PROMOTION › Section 603a.12 - Conferment of regular status and removal of probationary employees

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Evaluation of performance.
Prior to the expiration of an
					 employee's probationary period, the appointing authority shall evaluate the
					 employee's performance and provide the employee with the results of the
					 evaluation.
(b)
Form of
					 evaluation.
Performance evaluations of probationary employees shall be
					 made using the same form developed in accordance with §
											603a.13(c)
					 (relating to performance evaluations generally).
(c)
Conferment of regular
					 status.
If an employee's overall performance during the probationary
					 period has been rated satisfactory or higher, the appointing authority shall
					 confer regular status upon the employee at the expiration of the probationary
					 period.
(d)
Removal of
					 probationary employee.
(1) If at any
					 time during the probationary period the appointing authority determines that an
					 employee is failing to perform satisfactorily, the appointing authority may
					 promptly remove or, if appropriate, return, the employee in accordance with the
					 act and this subchapter.
(2) If at
					 the completion of the probationary period the appointing authority determines
					 that an employee failed to perform satisfactorily, the appointing authority
					 will immediately remove or, if appropriate, return, the employee in accordance
					 with the act and this subchapter.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter B - EMPLOYEE PERFORMANCE EVALUTIONS › Section 603a.13 - Performance evaluations generally

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
Subject to
					 the review and approval of the Office of Administration, appointing authorities
					 shall establish and maintain a job-related system of performance evaluations
					 for employees in the classified service.
(b)
Basis of performance
					 evaluations.
Performance evaluations must be based upon job-related
					 factors appropriate for determining the manner in which the employee performs
					 the duties and carries out the responsibilities of the position
					 occupied.
(c)
Forms and
					 procedures.
Performance evaluation forms and procedures shall be
					 reviewed and approved by the Office of Administration prior to
					 utilization.
This section cited in 4 Pa. Code §
													603a.12 (relating to conferment of
						  regular status and removal of probationary
						  employees).
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter B - EMPLOYEE PERFORMANCE EVALUTIONS › Section 603a.14 - Completion of performance evaluations

Current through Register Vol. 54, No. 28, July 13, 2024
Performance evaluations of regular employees shall be
						completed at least once each year, unless a different schedule is approved by
						the Office of Administration.
Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 603a - EMPLOYEES IN THE CLASSIFIED SERVICE › Subchapter B - EMPLOYEE PERFORMANCE EVALUTIONS › Section 603a.15 - Retention of performance evaluations

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
Appointing
					 authorities shall retain copies of a regular employee's performance evaluation
					 for a period of 3 years.
(b)
Review by Office of Administration.
Upon request by the Office
					 of Administration, performance evaluations shall promptly be made available by
					 an appointing authority to the Office of Administration.