Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.3 - Procedures of Commission

Current through Reg. 49, No. 28; July 12, 2024
(a) Election of
				  Officers. In accordance with statute, the chair of the commission is designated
				  by the governor. The vice-chair is elected by the members of the commission at
				  the first meeting in even numbered years.
(b) Powers of the Chair. The chair shall call
				  meetings of the commission, set the agenda for meetings of the commission,
				  preside at meetings of the commission, and authenticate actions of the
				  commission as necessary.
(c)
				  Vice-Chair. The vice chair of the commission exercises the powers and authority
				  of the chair in the event of a vacancy, absence, or incapacity of the chair,
				  including the authority to call a meeting, set the agenda, and act on behalf of
				  the chair.
(d) Committees. The
				  chair shall appoint an audit committee, consisting of three members of the
				  commission, one to serve as chair. The audit committee will receive plans and
				  reports from internal and external auditors, review and revise such plans and
				  reports as needed, and recommend them to the commission for adoption and
				  approval. The chair shall appoint such other committees of the commission as
				  may be deemed necessary.
(e)
				  Meetings. The commission shall have regularly scheduled meetings five times per
				  year. The chair may call additional meetings of the commission as may be
				  necessary, provided that adequate notice of such meetings shall be given in
				  accordance with the Open Meetings Act (Government Code, Chapter 551). The chair
				  shall call a special meeting of the commission upon written request by a
				  majority of the members of the commission. Any regularly scheduled meeting of
				  the commission may be canceled by the chair, provided that ten days
				  notification is given to the members of the commission.
(f) Agenda. The chair shall establish the
				  agenda for meetings of the commission with advice from other members and the
				  director and librarian. Any person may request that an item be placed on the
				  agenda of the next meeting of the commission by writing to the chair, with a
				  copy to the director and librarian. Such item will be added to the agenda at
				  the discretion of the chair, except that the chair will place on the agenda any
				  item requested by a majority of the members of the commission. Notice and
				  agenda of commission meetings shall be posted by the director and librarian in
				  accordance with the Open Meetings Act.
(g) Transaction of Business. As defined in
				  the Open Meetings Act, a majority of the members of the commission, or four
				  members, shall constitute a quorum. Meetings of the commission are conducted in
				  a manner that welcomes public participation and complies with the spirit of the
				  Open Meetings Act. At each meeting of the commission the agenda shall include a
				  period for public comment of up to five minutes per individual. Actions of the
				  commission are approved by a majority of the members present and voting.
				  Proxies are not allowed.
(h)
				  Minutes of Meetings. The director and librarian shall prepare minutes of
				  commission meetings and file copies with members of the commission, the
				  Legislative Reference Library, and the state publications program of the Texas
				  State Library. Any changes or subsequent corrections of minutes at a commission
				  meeting shall be filed in the same manner.
(i) Establishing, Amending, or Rescinding
				  Existing Policy. The commission fosters an open administrative process with
				  full public participation in rule making through advance publication of all
				  proposed rules in the
Texas Register
.
(j) Travel of Commission Members. Members of
				  the commission are entitled to reimbursement for actual expenses incurred to
				  attend meetings of the commission subject to any applicable limitation on
				  reimbursement provided by the General Appropriations Act or other act of the
				  legislature. The chair shall review and approve any claim for reimbursement of
				  actual expenses reasonably incurred in connection with the performance of other
				  services as a commission member, subject to any applicable limitation on
				  reimbursement provided by the General Appropriations Act or other act of the
				  legislature.
(k) Grants. The
				  commission delegates to the director and librarian its authority to approve all
				  grants that are less than $100,000, except competitive grants.
(l) Gifts and Donations. The commission
				  delegates to the director and librarian its authority to accept gifts, grants
				  and donations of less than $500 that are in accord with the mission and
				  purposes of the commission. Any such gifts, grants or donations will be managed
				  in accordance with principles of sound financial management and will be used
				  for the purposes for which they are given.
(m) Advisory Committees. The chair may
				  establish and appoint committees to assist the commission in their
				  deliberations as needed and for the period required.
(n) Code of Conduct. Members of the
				  commission and officers and employees of the agency will not solicit or accept
				  any gift, favor, service, or thing of value that might reasonably tend to
				  influence the member, officer, or employee in the discharge of official duties,
				  or that the member, officer, or employee knows or should know is being offered
				  with the intent of influencing the member's, officer's, or employee's official
				  conduct. Members, officers, and employees of the commission will not accept
				  employment, engage in a business or professional activity, or accept
				  compensation that would:
(1) require or induce
				  them to disclose confidential information acquired by virtue of official
				  position;
(2) impair their
				  independence of judgment in the performance of official duties; or
(3) create a conflict between their private
				  interest and the public interest.