Pennsylvania Code › Title 25 - ENVIRONMENTAL PROTECTION › Part I - Department of Environmental Protection › Subpart D - Environmental Health and Safety › Article VI - General Health and Safety › Chapter 245 - ADMINISTRATION OF THE STORAGE TANK AND SPILL PREVENTION PROGRAM › Subchapter F - TECHNICAL STANDARDS FOR ABOVEGROUND STORAGE TANKS AND FACILITIES › OPERATIONS AND MAINTENANCE › Section 245.516 - Recordkeeping requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Owners
						  and operators of aboveground storage tank systems shall maintain records as
						  required under this chapter and provide records, as requested, and cooperate
						  fully with inspections, monitoring and testing conducted by the Department,
						  certified installers or certified inspectors. Owners and operators shall
						  provide records and cooperate fully in response to requests for document
						  submission, testing and monitoring by the owner or operator under section
						  107(c) of the act (35 P.S. §
														6021.107(c)).
(b) Owners and operators shall maintain
						  required records either onsite at the storage tank facility or at a readily
						  available alternative site. Records maintained at the storage tank facility
						  shall be immediately available for inspection by the Department and certified
						  inspectors. If records are maintained offsite, the records shall be easily
						  obtained and provided for inspection or for review by the Department upon
						  request.
(c)
Recordkeeping.
Owners and operators shall maintain all of the
						  following records for aboveground storage tank systems for the operational life
						  of the tank system and retain the records for a minimum of 1 year after the
						  tank system has been permanently closed:
(1)
						  Original installation and modification of aboveground storage tank system
						  design specifications.
(2) Any
						  variance issued for the aboveground storage tank system under §
														245.503 (relating to
						  variances).
(3) The permits issued
						  under Subchapter C (relating to permitting of underground and aboveground
						  storage tank systems and facilities).
(4) Tank handling activity installation,
						  relocation, reconstruction and major modification inspection results.
(5) The notices of releases submitted under
						  §
														245.305 (relating to reporting
						  releases).
(6) Applicable
						  manufacturer's documentation for the aboveground storage tank system and any
						  ancillary equipment.
(7)
						  Third-party out-of-service inspection reports.
(8) Written or electronic log entry
						  information as required under §
														245.514(b)
						  (relating to security).
(9) The
						  current registration certificate.
(10) The leak detection records for the past
						  12 months.
(11) The last two
						  results of cathodic protection monitoring, when a cathodic protection system is
						  in use under §
														245.532 (relating to cathodic
						  protection systems).
(12) The
						  routine 72-hour visual and monthly maintenance inspections for the past 12
						  months.
(13) The last third-party
						  in-service inspection report.
(14)
						  A properly completed closure report and results of the site assessment
						  conducted at permanent closure or change-in-service under §
														245.561 (relating to permanent
						  closure or change-in-service).
(15)
						  Documentation of investigations of suspected releases in accordance with §
														245.304 (relating to investigation
						  and reporting of suspected releases).
(16) Documentation of the last three
						  impressed current cathodic protection system checks for each 60-day period
						  under § 245.532.