Texas Administrative Code › Title 34 - PUBLIC FINANCE › Part 1 - COMPTROLLER OF PUBLIC ACCOUNTS › Chapter 5 - FUNDS MANAGEMENT (FISCAL AFFAIRS) › Subchapter D - CLAIMS PROCESSING-PAYROLL › Section 5.41 - Payroll Requirements

Current through Reg. 49, No. 28; July 12, 2024
(a) Definitions.
				  The following words and terms, when used in this section, shall have the
				  following meanings, unless the context clearly indicates otherwise.
(1) Appropriation year--The year that the
				  legal authorization for the charge was granted by the legislature. Multiple
				  appropriation year activity may occur within a single fiscal year.
(2) Casual or task employee--An individual
				  who is employed by an institution of higher education for a short time period
				  or a specific task.
(3) Fiscal
				  year--The accounting period for the state government which begins on September
				  1 and ends on August 31.
(4)
				  FLSA--The Fair Labor Standards Act of 1938.
(5) GAA--The General Appropriations
				  Act.
(6) HRIS--The human resource
				  information system maintained by the Comptroller of Public Accounts. It
				  captures personnel and payroll information submitted by institutions of higher
				  education and locally funded agencies.
(7) Institution of higher education--Has the
				  meaning assigned by Education Code, § 61.003, except that the term does
				  not include a public junior college.
(8) Payroll document--The type of document
				  that a state agency submits to the comptroller in the required format when
				  requesting payment of the compensation of state employees or certain other
				  types of payments as required by the comptroller.
(9) Payroll information--Information
				  concerning the type and amount of compensation earned by a state employee,
				  deductions from the compensation earned by the employee, and the source of
				  funding for the payment of compensation to the employee. The term includes
				  other types of information that the comptroller requires to be reported as
				  payroll information.
(10) Personnel
				  information--Information about a state employee's job, compensation, or
				  personal characteristics. The term includes other types of information that the
				  comptroller requires to be reported as personnel information. Personnel
				  information includes all information related to the individual as an employee
				  and must support statewide reporting, such as for veteran's preference and
				  Equal Employment Opportunity type information.
(11) Qualified deferred compensation plan--A
				  deferred compensation plan that is governed by Internal Revenue Code of 1986,
				  §401(k).
(12) State agency--A
				  department, board, commission, committee, council, agency, office, or other
				  entity in the executive, legislative, or judicial branch of Texas state
				  government, the jurisdiction of which is not limited to a geographical portion
				  of this state. The term includes the State Bar of Texas, the Board of Law
				  Examiners, and an institution of higher education.
(13) State employee--An officer or employee
				  of a state agency. The term includes an elected or appointed officer; a
				  full-time or part-time employee or officer; an hourly employee; a temporary
				  state employee; a casual or task employee; an individual whose employment with
				  a state agency is conditional on the individual being a student; a line item
				  exempt employee; or an employee not covered by the Position Classification Act;
				  an employee that works in a nonacademic position at a state institution of
				  higher education and any other individual to whom wages are paid by a state
				  agency or institution of higher education.
(14) USAS--The uniform statewide accounting
				  system maintained by the Comptroller of Public Accounts. It is the official
				  accounting system for the State of Texas.
(15) USAS format--The USAS layout that a
				  state agency uses to submit payroll documents to the comptroller.
(16) USPS--The uniform statewide
				  payroll/personnel system maintained by the Comptroller of Public Accounts. It
				  is used as the internal personnel and payroll system by user
				  agencies.
(17) Calendar month--The
				  period from the first day through the last day of January, February, March,
				  April, May, June, July, August, September, October, November or
				  December.
(18) Workday--Any day
				  except Saturday and Sunday. The term includes a state or national holiday under
				  GAA or Government Code, §§ 662.001 - 662.010.
(19) SPRS--The standardized payroll/personnel
				  system maintained by the Comptroller of Public Accounts. It captures personnel
				  and payroll information submitted by state agencies that report their data to
				  SPRS.
(20) CAPPS--The centralized
				  accounting, payroll and personnel system maintained by the Comptroller of
				  Public Accounts or a version held elsewhere as authorized by the Comptroller of
				  Public Accounts. The payroll and personnel components are used by state
				  agencies that use CAPPS as their internal system and it submits personnel and
				  payroll information to SPRS.
(21)
				  Standard work schedule--A schedule with the number of workdays and hours per
				  month as published annually by the Comptroller of Public Accounts. It
				  represents the number of workdays and hours per month that a Monday through
				  Friday, 40 hour per week employee would work.
(22) Non-standard work schedule--A schedule
				  other than a standard work schedule.
(23) Locally funded agencies--State agencies
				  whose funds are held in banks outside of the state treasury
				  department.