Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-540 - Children's records

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor
				  shall maintain and keep at the center a record for each enrolled child, which
				  shall be made accessible to the department's representative upon request.
B. The child's record shall
				  include the following:
1. Child's full name,
				  nickname (if any), sex, address, and birthdate;
2. Name, home address, and telephone number
				  for each parent who has custody;
3.
				  Name, address, and telephone number for each custodial parent's place of
				  employment or school attendance, if applicable;
4. Name, address, and telephone number of at
				  least one person designated by the parent to contact in case of an emergency
				  and the parent cannot be reached;
5. Information on allergies, including food
				  allergies, intolerances to food, medication, or other substances, and actions
				  to be taken in an emergency situation; information on other physical problems;
				  pertinent developmental information; and any special accommodations needed, if
				  applicable;
6. Names of persons
				  other than the custodial parent who are authorized to pick up the child;
7. Immunization records for the
				  child received on or before the child's first day of attendance, except that
				  children experiencing homelessness may provide such records within 90 days of
				  enrollment;
8. Written
				  authorization for emergency medical care should an emergency occur and the
				  parent cannot be located immediately unless the parent presents a written
				  objection for the provision of medical treatment on religious or other
				  grounds;
9. Written authorization
				  to administer prescription or nonprescription medications if the vendor
				  administers medication;
10. Special
				  care instructions, including recommendations for the care and activities of a
				  child with special needs, exception to infant being fed on demand,
				  etc.;
11. A written allergy care
				  plan for each child with a diagnosed food allergy, to include instructions from
				  a physician regarding the food to which the child is allergic and steps to be
				  taken in the event of a suspected or confirmed allergic reaction;
12. Proof of a child's identity and age as
				  stated in §
											22.1-289.049
				  of the Code of Virginia;
13.
				  Permission to transport child if the vendor provides transportation;
14. Permission for field trips;
15. Permission for swimming or wading
				  activities to include a parent's statement of the child's swimming ability, if
				  applicable;
16. A written statement
				  that the vendor will notify the parent when the child becomes ill and that the
				  parent will arrange to have the child picked up as soon as possible if so
				  requested by the vendor;
17. Any
				  written agreements between the parent and the vendor; and
18. Documentation of the enrollment of a
				  child experiencing homelessness enrolled under provisions of 8VAC20-790-580 A
				  2.