Rhode Island Code of Regulations › Title 250 - Department of Environmental Management › Chapter 100 - Parks and Recreation › Subchapter 00 - N/A › Part 9 - Conservation Management Areas › Section 250-RICR-100-00-9.11 - Special Events

Current through June 14, 2024
A. Arcadia, Big
				  River, Diamond Hill and George Washington Management Areas
1. Special Event Permits are required for any
				  group of seventy-five (75) participants or more and shall not exceed a total of
				  one hundred fifty (150) participants. No more than four (4) Special Event
				  Permits shall be issued during the period designated in §
											9.11 of this
				  Part.
2. Permits will be issued
				  during the period of July 1st through September 30th only.
3. Exemptions from the limitation on the
				  maximum participants and/or time of year restrictions may be granted by the
				  RIDEM for educational workshops, use of picnic/beach areas, and use of RIDEM
				  boat launching ramps for fishing tournaments.
4. Applications to hold a Special Event must
				  be submitted to the Management Areas Stewardship Committee for review and
				  approval care of the State's current reservation system. Applications must be
				  submitted from January 1st to the last day of February of the year that the
				  event will take place. Applications will be reviewed by RIDEM to determine if
				  they meet the requirements. If necessary, permit applications will be selected
				  by a lottery drawing that will be held on the first (1st) Monday in March at
				  1200 hours (noon). In the event that all the allotted Special Event Permits are
				  not filled by the first (1st) Monday in August, remaining permits will be
				  issued on a first-come, first-served basis. No more than two (2) Special Event
				  Permits will be issued per year per individual recreation use type to allow
				  fair access to other user groups.
5. RIDEM, at its sole discretion, will
				  determine the suitability of a proposed event at the Management Area requested
				  and may refuse permission if the event threatens the integrity of the
				  Management Area's natural resources, including but not limited to: soil, water,
				  fish, wildlife, rare plants, and RIDEM's responsibility to provide for
				  availability to the public for multiple use of the area.
6. RIDEM at its sole discretion can impose
				  restrictions or refuse to permit an event during periods of high or extreme
				  fire danger or where environmental, public health, and/or safety concerns so
				  dictate.
7. Special Event sponsors
				  shall be responsible for the following in running an event:
a. Paying for adequate RIDEM Law Enforcement
				  personnel during events.
b.
				  Notifying and obtaining written permission for said use from all local
				  towns/cities affected by the event. Written permission must be submitted before
				  the permit will be issued.
c.
				  Notifying State and local police, fire, and rescue of the event.
d. All event sponsors shall provide a
				  liability insurance policy of one million dollars ($1,000,000.00) and must sign
				  an indemnification of the State and all its employees. Event sponsors shall be
				  required to post a bond payable to RIDEM in an amount RIDEM determines to be
				  necessary and appropriate to reimburse RIDEM for any damages incurred as a
				  result of the event and which has not been repaired by the event sponsors
				  within seven (7) days of the closing of the event. The event sponsors shall
				  also be required to execute an agreement in which the sponsors agree to be
				  personally liable, both jointly and severally, for any damage as determined by
				  RIDEM to have resulted from the permitted event over and above the amount of
				  the bond.
e. All participants must
				  sign a liability waiver and release for the State.
f. Event sponsors shall be responsible for
				  repairing any damage to the Management Area caused by the event in the time
				  designated in the permit.
g. Event
				  sponsors are responsible for removing all signs, markers, and trash from the
				  Management Area caused by the event within seven (7) day of its
				  conclusion.
h. Event sponsors shall
				  provide to RIDEM an estimation of the number of spectators that can be expected
				  for an event.
i. RIDEM reserves the
				  right to include additional special conditions on any permitted event if
				  conditions so warrant.
j. These
				  Regulations do not apply to the use of areas under the jurisdiction of the
				  RIDEM's Division of Parks and Recreation.