Oregon Administrative Rules › Chapter 291 - DEPARTMENT OF CORRECTIONS › Division 6 - DISCRIMINATION COMPLAINT REVIEW SYSTEM › Section 291-006-0011 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Active
			 Complaint: An active grievance, discrimination complaint, or appeal of either,
			 that is awaiting a response or is within the available timelines for appeal or
			 return for correction.
(2) Adult in
			 Custody (AIC): A person incarcerated or detained in a correctional facility who
			 is accused of, convicted of or sentenced for a violation of criminal law or for
			 the violation of the terms and conditions of pretrial release, probation,
			 parole, post-prison supervision or a diversion program.
(3) Adult in Custody Complaint Review
			 Committee (AICCRC): A multi-disciplinary team chaired by the Statewide
			 Grievance and Discrimination Complaint Coordinator designated by the Inspector
			 General and made up of AIC grievance coordinators, discrimination complaint
			 coordinators, and department subject matter experts.
(4) Communication: A process by which
			 information is exchanged between individuals, usually through verbal or written
			 message.
(5) Communication Form: An
			 official Department of Corrections form commonly referred to as a "kyte" or
			 "kite." The form is designed for AIC use in communicating with DOC employees,
			 volunteers, or contractors and allows employees, volunteers, or contractors to
			 respond in writing, when appropriate, to the AIC.
(6) Contractor: Any person under contractual
			 arrangement to provide services to the department; any person employed by
			 private or public sector agencies who is serving under any
			 department-sanctioned assignment to provide services or support to department
			 programs.
(7) Court Name: The AIC
			 name as established and used by the Department of Corrections for use on the
			 AIC's case file, identification card, medical file, etc., based on the name
			 provided in the first judgment in the custody cycle sentencing an AIC to the
			 Department of Corrections custody.
(8) Department of Corrections (DOC) Employee:
			 Any person employed full-time, part-time, or under temporary appointment by the
			 Department of Corrections.
(9)
			 Disability: With respect to an individual, a physical or mental impairment that
			 substantially limits one or more of the major life activities of such
			 individual, a record of such impairment, or being regarded as having such an
			 impairment. This definition is to be construed consistently with ORS
			 659A.104.
(10) Discrimination Complaint: A written
			 complaint submitted by an AIC pursuant to the Department's Rules on the
			 Discrimination Complaint Review System (OAR 291-006).
(11) Discrimination Complaint Coordinator: An
			 employee who is assigned by the functional unit manager to review and
			 investigate incidents of perceived discrimination. In a DOC facility, the
			 discrimination complaint coordinator may also be the grievance coordinator.
(12) Functional Unit Manager: A
			 DOC Employee who reports either to the Director, an Assistant Director, or an
			 administrator, and who has responsibility for the delivery of program services
			 or the coordination of program operations. In a correctional facility, the
			 functional unit manager is the superintendent.
(13) Grievance: A written complaint submitted
			 by an AIC pursuant to these rules (OAR 291-109).
(14) Institution AIC ADA Coordinator: DOC
			 employee(s) at each institution or facility assigned to coordinate efforts to
			 comply with and carry out responsibilities under the Americans with
			 Disabilities Act with regards to AICs, and to respond to AIC ADA
			 grievances.
(15) Oregon Corrections
			 Enterprises: A semi-independent state agency that is a non-Department of
			 Corrections agency or division, which is under the authority of the Director of
			 the Department of Corrections.
(16)
			 Oregon Corrections Enterprises (OCE) Employee: Any person employed full-time,
			 part-time, or under temporary appointment by the Oregon Corrections
			 Enterprises.
(17) Statewide
			 Grievance and Discrimination Complaint Coordinator: An employee designated by
			 the Inspector General to chair the AICCRC and provide statewide program
			 oversight, coordination and direction to DOC facility grievance/discrimination
			 complaint coordinators and DOC staff, managers and administrators relating to
			 the AIC grievance and discrimination complaint programs.
(18) Vendor: A person or company contracted
			 to provide services directly for sale to AICs through the department, for
			 example: companies providing telephone services.
(19) Volunteer: A person who, with prior
			 approval from the department, donate time, knowledge, skill, or effort to
			 enhance the mission, activities, and programs of the department.
Statutory/Other Authority: 423.020, 423.030, 423.075 &
				  ORS 179.040
Statutes/Other Implemented: ORS
				  179.040,
				  423.020,
				  423.030 &
				  423.075