Oregon Administrative Rules › Chapter 150 - DEPARTMENT OF REVENUE › Division 305 - GENERAL ADMINISTRATION OF REVENUE LAWS - MULTISTATE TAX COMPACT › Section 150-305-0085 - Financial Institution Data Match

Current through Register Vol. 63, No. 7, July 1, 2024
(1) For purposes of this rule, "third-party
			 aggregator" means a third-party provider of computer software that aggregates
			 information from multiple sources, with which the department has entered an
			 agreement to provide services in facilitating data matching with financial
			 institutions.
(2) The department
			 must enter into a written agreement with each financial institution required to
			 participate in the data match system under ORS
			 305.084. The agreement must
			 include required information security standards or protocols designed to
			 prevent unauthorized or unintentional disclosure of data transmitted to and
			 from the department, or third-party aggregator, under the data match system.
			 Financial institutions, the third-party aggregator, and the department will
			 ensure compliance with all applicable federal and state laws and administrative
			 rules governing the confidentiality of information and will apply any
			 additional security controls required to maintain the privacy and security of
			 Oregon taxpayers and the integrity of the data accessed. Furthermore, all
			 exchanged data will be maintained in a secure location, in the United States,
			 and protected from any release or disclosure that is not specifically
			 authorized by the agreement.
(3)
(a) The department will use a third-party
			 aggregator selected by the department to facilitate information sharing for the
			 purpose of conducting data matches. The department will inform financial
			 institutions of the company or companies selected for this process. Financial
			 institutions may choose between two methods for conducting data matches through
			 the third-party aggregator.
(A) Method 1. A
			 financial institution may provide a list of account holders' names and social
			 security numbers or other taxpayer identification numbers to the third-party
			 aggregator. The third-party aggregator will compare the list provided by the
			 financial institution to a list of delinquent debtors' names and social
			 security numbers or taxpayer identification numbers provided by the department,
			 to determine if there is a match and send the department a list of any matching
			 names, social security numbers or taxpayer identification numbers. The
			 frequency and format of the lists provided to the third-party aggregator by a
			 financial institution may be determined pursuant to the written agreement
			 between the department and the financial institution. In no case will the lists
			 provided by a financial institution to the third-party aggregator be required
			 more than once a calendar quarter.
(B) Method 2. A financial institution may
			 choose to have the third-party aggregator provide a list of delinquent debtors'
			 names and social security numbers or other taxpayer identification numbers to
			 the financial institution. The financial institution will compare the list
			 provided by the third-party aggregator to a list of account holders' names and
			 social security numbers or other taxpayer identification numbers, to determine
			 if there is a match, and send the third-party aggregator a list of any matching
			 names, social security numbers or other taxpayer identification numbers. The
			 frequency and format of the lists provided to the third-party aggregator by a
			 financial institution may be determined pursuant to the written agreement
			 between the department and the financial institution. In no case will the lists
			 provided by a financial institution to the third-party aggregator be required
			 more than once a calendar quarter.