Oregon Administrative Rules › Chapter 419 - OFFICE OF TRAINING, INVESTIGATIONS AND SAFETY › Division 420 - ADOPTION AGENCIES › Section 419-420-0060 - Records Requirements for Adoptions

Current through Register Vol. 63, No. 7, July 1, 2024
In addition to compliance with the records and documentation
				requirements of OAR 419-400-0140  and 419-420-0110:
(1) Permanent record in a domestic adoption.
			 An adoption agency must maintain a permanent record on each birth parent who
			 has consented to and has surrendered a child to the adoption agency. Except as
			 authorized by section (2) of this rule, the record must include all of the
			 following documents or information:
(a) The
			 date and place of the birth parent's initial inquiry with the adoption agency
			 and the persons present when the inquiry was made.
(b) The date, place, and purpose of each
			 subsequent contact between the adoption agency and the birth parent.
(c) Evidence that the following adoption
			 agency forms were provided to the birth parent:
(A) Consent for Service;
(B) Receipt of Grievance
			 Procedures;
(C) Clients' Rights and
			 Responsibilities, including the notice required by ORS
			 109.346 when applicable;
			 and
(D) Service Plan.
(d) Each alternative to adoption
			 discussed with the birth parent.
(e) A description of each discussion relating
			 to fees, expenses, or other consideration or thing of value relating to the
			 adoption.
(f) The date, time, and
			 place of birth of the child, the name and address of the hospital or birthing
			 center if the child was born in one, and all pertinent prenatal
			 information.
(g) The names, dates
			 of birth, physical description of the birth parents at the time of the child's
			 birth, including age, height, weight, and color of eyes, hair and
			 skin.
(h) Personality traits of the
			 child's birth parents, siblings, and members of the child's extended
			 family.
(i) A medical history of
			 the birth parents, siblings, and extended family of the child, including
			 medical, mental, and emotional history, including the history of the use of
			 drugs or alcohol, gynecologic and obstetric history of the birth mother, and a
			 record of inheritable genetic or physical traits or tendencies of the birth
			 parents or their families.
(j) The
			 ethnicity of the child's birth parents and the members of the child's extended
			 family.
(k) Documentation of the
			 efforts of the adoption agency to determine whether the child is an Indian
			 child, whether the ICWA applies, and if it applies, documentation demonstrating
			 compliance with the ICWA.
(l) The
			 religious background of the child's birth parents and the members of the birth
			 parents' extended family.
(m) The
			 educational level and functioning, employment history, criminal history, and
			 social and emotional functioning of the birth parents, siblings, and the
			 members of their extended family.
(n) A notation that identifies the adoptive
			 parents sufficient to cross-reference the file of the adoption agency on the
			 adoptive parents.
(o) A copy of the
			 placement agreement.
(p)
			 Post-adoption communication agreements.
(q) Details about any termination of parental
			 rights.
(r) A copy of the general
			 judgment of adoption.
(s) Copies of
			 any documents signed by the birth parent.