Texas Administrative Code › Title 10 - COMMUNITY DEVELOPMENT › Part 1 - TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS › Chapter 11 - QUALIFIED ALLOCATION PLAN (QAP) › Subchapter C - APPLICATION SUBMISSION REQUIREMENTS, INELIGIBILITY CRITERIA, BOARD DECISIONS AND WAIVER OF RULES › Section 11.201 - Procedural Requirements for Application Submission

Current through Reg. 49, No. 28; July 12, 2024
This subchapter establishes the procedural requirements for
					 Application submission. Only one Application may be submitted for a Development
					 Site in an Application Round. While the Application Acceptance Period is open
					 or prior to the Application deadline, an Applicant may withdraw an Application
					 and subsequently file a new Application utilizing the original pre-application
					 fee (as applicable) that was paid as long as no substantive evaluation was
					 performed by the Department and the re-submitted Application relates to the
					 same Development Site, consistent with §
										11.9(e)(3) of
					 this chapter (relating to Criteria promoting the efficient use of limited
					 resources and applicant accountability). Applicants are subject to the schedule
					 of fees as set forth in §
										11.901 of this chapter (relating
					 to Fee Schedule).
(1) General
				  Requirements.
(A) An Applicant requesting
				  funding from the Department must submit an Application in order to be
				  considered for an award. An Application must be complete (including all
				  required exhibits and supporting materials) and submitted by the required
				  program deadline. If an Application, including the corresponding Application
				  fee as described in §
											11.901 of this chapter, is not
				  submitted to the Department on or before the applicable deadline, the Applicant
				  will be deemed not to have made an Application; provided, however, that errors
				  in the calculation of applicable fees may be cured via an Administrative
				  Deficiency. The deficiency period for curing fee errors will be 5:00 p.m. on
				  the third business day following the date of the deficiency notice and may not
				  be extended. Failure to cure such an error timely will be grounds for
				  termination.
(B) Applying for
				  multifamily funds from the Department is a technical process that must be
				  followed completely. As a result of the competitive nature of some funding
				  sources, an Applicant should proceed on the assumption that deadlines are fixed
				  and firm with respect to both date and time and cannot be waived except where
				  authorized and for truly extraordinary circumstances, such as the occurrence of
				  a significant natural disaster that makes timely adherence impossible. If
				  checks or original Carryover Allocation Agreements are physically delivered to
				  the Department, it is the Applicant's responsibility to be within the
				  Department's doors by the appointed deadline. All Applications and all related
				  materials are to be delivered electronically pursuant to the Multifamily
				  Programs Procedures Manual. Applicants are strongly encouraged to submit the
				  required items well in advance of established deadlines. Applicants must ensure
				  that all documents are legible, properly organized and tabbed, and that
				  materials are fully readable by the Department.
(C) The Applicant must timely upload a PDF
				  copy and Excel copy of the complete Application to the Department's secure web
				  transfer server. The PDF copy and Excel copy of the Application must match, if
				  variations exist between the two copies, an Administrative Deficiency will be
				  issued for the Applicant to identify which document to rely on. Each copy must
				  be in a single file and individually bookmarked as further described in the
				  Multifamily Programs Procedures Manual. Additional files required for
				  Application submission outside the Uniform Application must also be uploaded to
				  the secure web transfer server. It is the responsibility of the Applicant to
				  confirm the upload to the Department's secure web transfer server was
				  successful and to do so in advance of the deadline. If an Applicant can view
				  the files that were uploaded, then that shall serve as an indication that the
				  Application was uploaded and received by the Department. Staff, may, as a
				  courtesy, confirm that the Application files were uploaded, but shall not be
				  obligated or required to confirm such submission. Where there are instances of
				  computer problems, mystery glitches, etc. that prevent the Application from
				  being received by the Department prior to the deadline the Application may be
				  terminated.
(D) Applications must
				  include materials addressing all of the items enumerated in this chapter and
				  other chapters as applicable. If an Applicant does not believe that a specific
				  item should be applied, the Applicant must include, in its place, a statement
				  identifying the required item, stating that it is not being supplied, and a
				  statement as to why the Applicant does not believe it should be
				  required.