reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 31 - CODE OF STUDENT RESPONSIBILITY › Section 574-031-0000 - Introduction

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Western Oregon University has a fundamental interest in the education and conduct of its Students. The academic, social, and personal development of a Student through the Student's University experience involves a fusion of the learning process with the development of a coherent and consistent system of ethics, as well as adherence to standards of behavior created and accepted by the University community.
(2) All Members of the University community have a responsibility to maintain a level of behavior that reflects favorably upon the person and the University. The University requires that all Students be responsible for their own conduct. The University expects Students who live on and off Campus to abide by local, state, and federal laws as well as University policies, procedures, and regulations, including this Code.
(3) The Code will be applied impartially and without regard to age, disability, ethnic background, gender, race, religious or political affiliation, sexual or gender orientation.
(4) The application of the standards within this Code applies to individuals, clubs, educational activity groups, other student groups, and any individual student who is registered for one or more credit hours, including on-line courses, is enrolled in a special non-credit program approved by the University, or who has been accepted for admission, housing, financial aid, or any other service or benefit provided by the University which requires student status.
(5) This Code was adopted on September 1, 2012, became effective September 1, 2012 and supersedes all other previous conduct codes.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 31 - CODE OF STUDENT RESPONSIBILITY › Section 574-031-0020 - Jurisdiction

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The regulations contained in the Code will apply to all matters affecting the University, including, but not limited to, events occurring during the time the University is in session, events occurring between academic terms, at University Sponsored On- and Off-Campus Events, and any illegal behavior on or off the Campus by WOU Students. Misconduct by non-students (Business Visitors, Visitors/Guests) whether on-Campus or at a University Sponsored On- or Off Campus Event may result in a trespass from Campus or any future WOU event.
(2) Allegations of Student misconduct may be Adjudicated within the University's administrative Campus Student Conduct Program as well as within any off-campus criminal justice system regardless of whether the alleged behavior occurred on- or off-Campus. Adjudication of allegations of Student misconduct will occur expediently and sometimes before or concurrently with adjudication within an off-campus system of justice. Determinations made or sanctions imposed under this Code shall not be subject to change because criminal charges arising out of the same facts giving rise to violation of University rules were dismissed, reduced, or resolved in favor of or against the criminal law defendant.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 31 - CODE OF STUDENT RESPONSIBILITY › Section 574-031-0030 - Specific Standards and Policies

Current through Register Vol. 63, No. 7, July 1, 2024
The following list of prohibited forms of conduct is not all inclusive since it is not possible to list all potential violations. The University requires that all Students behave in a manner congruent with established community standards and in a manner conducive to the development of the individual. Actions detrimental to the mission of the University and the legitimate activities of the academic community which constitute the University are in violation of this Code and may be subject to Adjudication.Adjudication may be initiated by the University and educational or punitive sanctions may be assigned to any Student or Recognized Student Organization found participating in, attempting to participate in, or assisting others in participating in any of the following prohibited forms of conduct:
(1) Academic Misconduct. Acts of academic misconduct which includes but is not limited to:
(a) Cheating - intentional use, or attempted use of artifice, deception, fraud, or misrepresentation in completing, submitting, or recording one's academic work;
(b) Fabrication - unauthorized falsification or invention of any information or citation in any academic exercise;
(c) Facilitating dishonesty - helping or attempting to help another person commit an act of academic misconduct. This includes Students who substitute for other persons in examinations, fake other person's attendance, or allow another person to copy work or represent as the Student's own papers, reports, or any other academic work the work of others;
(d) Plagiarism - representing without giving credit the words, data, or ideas of another person as one's own work in any academic exercise. This includes submitting, in whole or in part, prewritten term papers of another or the research of another, including but not limited to the product of commercial vendors who sell or distribute such materials, and the appropriation or use of electronic data of another person or persons as one's own, or using such data without giving proper credit for it;
(e) Any use or attempted use of electronic devices in gaining an illegal advantage in academic work in which the use of these devices is prohibited. Such devices include but are not limited to cell phones, smart phones, Personal Digital Assistants, electronic tablets, laptops, programmable calculators, USB flash drives or other removable memory devices, etc.; or
(f) Engaging in any behavior specifically prohibited by a Faculty or Staff member in the course syllabus or class discussion.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 31 - CODE OF STUDENT RESPONSIBILITY › Section 574-031-0040 - Sanctions

Current through Register Vol. 63, No. 7, July 1, 2024
The following order of sanctions implies neither degree of severity nor appropriateness of the sanction to the number of violations. Multiple sanctions may be assigned. Students will be responsible for any applicable costs for carrying out sanctions. The sanctions that may be assigned include, but are not limited to:
(1) Alcohol/Drug Assessments: A Student may be assigned to complete an alcohol or drug evaluation and to follow the recommendations of the alcohol/drug counselor for treatment or education.
(2) Community Service: The Student or Recognized Student Organization must perform a designated number of hours in service.
(3) Counseling: A Student may be assigned to participate in a counseling intake session and to follow the recommendations of the intake counselor for further counseling sessions.
(4) Deferred Sanction: The execution of any sanction authorized under this Code may be deferred. When deferring a sanction the following will apply:
(a) Assignment of a time limit for the deferred period;
(b) Notice given that subsequent violations of the Code or failure to comply with an existing sanction will terminate the deferment and result in automatic imposition of the original sanction. In the absence of such violation(s), the original sanction will be deemed completed at the end of the deferred period;
(c) The Dean of Students, Student Conduct Coordinator or other hearing officer will hear allegations of a Student's misconduct during the period of the Student's deferred sanction within five Working Days after receipt of the allegations of the Student's misconduct. The original sanction will take effect at the time the Dean of Students, Student Conduct Coordinator or other hearing officer receives notice of the allegations pending this hearing. The Dean of Students, Student Conduct Coordinator or other hearing officer may render a decision in the absence of the Charged Student. The original sanction will remain in effect unless the allegations are not upheld; and
(d) A Student found in violation of the Code during the Student's period of a deferred sanction may appeal the finding through this Code's normal appeal process. The sanction will remain in effect until resolution of the appeal.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0000 - Introduction

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Western Oregon University's Campus Student Conduct Program holds the education of the Student at its philosophical heart. This educational philosophy defines a structure for the Student Conduct Program which gives the Charged Student choices for resolving allegations of misconduct.
(2) The current hearing structure includes three options which vary in their degree of formality and philosophy. In order from least to most formal, they are: Hearing with Mediators, Hearing with the Dean of Students, Student Conduct Coordinator or designee, and Hearing with the Committee.
(3) The Charged Student first meets with the Dean of Students, Student Conduct Coordinator or designee, who in turn helps direct the Student to the proper arena for resolution of the allegation(s). The Charged Student always has the right to request that the hearing be held with a different party within the system. The party (individual or group) which hears the allegation(s) will dictate the formality of the proceedings, and all types of hearings, except for Mediation, will have equal jurisdiction and ability to assign sanctions.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0030 - Hearing Sub-Committee

Current through Register Vol. 63, No. 7, July 1, 2024
The Hearing Sub-Committee is a sub-committee of the Student Conduct Committee. This sub-committee will consist of a maximum of two Faculty or Staff members and four Student members. Selection of sub-committee members for each Hearing Sub-committee is made by the Office of Student Conduct. A minimum of one Faculty or Staff member and two Students is required for a quorum, and a quorum must always consist of at least one more Student than Faculty or Staff member. If a quorum cannot be obtained, a hearing will be postponed until a quorum is present, unless the Charged Student waives the requirement for a quorum in writing.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0050 - Delegation of Authority

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subject to the approval of the Vice President for Student Affairs, the Committee recognizes the University Housing Student Conduct System and grants University Housing authority to:
(a) Formulate regulations governing the conduct of residential Students in and around University operated residences;
(b) Formulate procedures and administrative practices to be followed by the University Housing Student Conduct Board;
(c) Assign sanctions exclusive of expulsion, suspension, or negative notation on transcript, appropriate to the enforcement of Campus residence hall regulations.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0060 - Complaint

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Adjudication process at Western Oregon University begins with the receipt of one of the following by the Office of Student Conduct:
(a) A Campus Public Safety or University Housing incident report;
(b) Any other type of University reporting document or complaint;
(c) A police report; or
(d) A signed and written complaint by any individual or group, whether Members of the University Community or not. The complaint may be in the form of an incident report or letter.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0070 - Pre-hearing Meeting with Student Conduct

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of a pre-hearing meeting with the Office of Student Conduct is to explain the conduct procedures to the Charged Student and to select the proper hearing body to resolve the allegations. The Charged Student may at this meeting request that the pre-hearing meeting serve as an actual hearing, thereby waiving the Charged Student's right to five Working Days' written notice prior to a hearing, and, in cases where suspension, expulsion, or negative notation may result, waiving the Charged Student's right to a Committee hearing. If the Charged Student does not wish the pre-hearing meeting to be treated as the actual hearing, a hearing will be scheduled with the hearing body the Charged Student has chosen at a time that gives the Charged Student at least five Working Days' notice prior to the hearing. If the Student does not appear for a pre-hearing meeting, the Office of Student Conduct will set a time and place for a hearing. If the case has been determined by the Office of Student Conduct to possibly result in suspension, expulsion, or negative notation on the transcript, a Committee hearing will be scheduled. In all other cases, the Office of Student Conduct will set an informal hearing. The time between the Student's receipt of the notice and the hearing date must be at least five Working Days. The Office of Student Conduct will notify the Charged Student that there is an option to waive the hearing before the Committee and elect to have the case heard by the Office of Student Conduct if such a hearing has been set.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0080 - Types of Hearings

Current through Register Vol. 63, No. 7, July 1, 2024
All Adjudications at Western Oregon University will base their decisions on a Preponderance of the Evidence.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0090 - Hearing with the Dean of Students, Student Conduct Coordinator, or designee

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The purpose of a hearing with the Dean of Students, Student Conduct Coordinator or designee is to:
(a) Consider information presented by the Charged Student, information from the complaint or report(s), and other supporting information;
(b) Make findings based on that information;
(c) Uphold or drop each allegation based upon the findings; and
(d) If allegations are upheld, assign sanctions commensurate with the violation(s) and the Student's previous disciplinary and academic history. The Dean of Students, Student Conduct Coordinator or designee has authority to levy sanctions deemed appropriate under this Code (see 574-032-0010  1(c)) or can refer the Student and case to the Hearing Sub-Committee without action.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0100 - Hearing with the Hearing Sub-Committee

Current through Register Vol. 63, No. 7, July 1, 2024
The Hearing Sub-Committee will be convened when requested by the Office of Student Conduct or the Charged Student. The Dean of Students, Student Conduct Coordinator or designee will present information pertinent to the case, which may include past conduct history of the Charged Student that is relevant to the case. The Dean of Students, Student Conduct Coordinator or designee, when appropriate, may present Witnesses for both the Charged Student and the Complainant, as requested by the Hearing Sub-Committee.
(1) For all hearings with the Hearing Sub-Committee, the Charged Student has the following rights:
(a) Five Working Days' notice prior to the hearing, unless the Student waives this right in writing;
(b) To have knowledge of the charges and of Witnesses;
(c) To have an Advisor attend the hearing with the Charged Student. The Advisor cannot speak for or represent the Charged Student. Failure of the Advisor to comply with this stipulation will result in the removal of the Advisor from the proceeding by the Hearing Sub-Committee chairperson. The hearing will not be postponed due to the inability of the Advisor to attend;
(d) To challenge the statements of the Complainant(s) or Victim(s) and Witnesses;
(e) To have advance notification of the hearing process and procedures through the mail or in a meeting with the Dean of Students, Student Conduct Coordinator or designee. This meeting with the Dean of Students, Student Conduct Coordinator or designee is to be scheduled prior to the hearing. It is the Student's responsibility to schedule this meeting;
(f) To not appear for a hearing, and not have that absence used against oneself;
(g) To remain silent during a hearing, and not have that silence used against oneself;
(h) To be notified in writing of the outcome of the hearing within five Working Days; and
(i) To appeal to a University official.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0110 - Procedures when Charged Student Fails to Appear at Hearing

Current through Register Vol. 63, No. 7, July 1, 2024
When the Charged Student fails to appear at the time specified for a hearing, provided no prior arrangements for delay have been confirmed, the hearing will be held with the Charged Student not present. The results of the hearing will indicate that the hearing was held with the Charged Student in absentia. The Charged Student's absence cannot be assumed to be an admission of responsibility; nor can it be used in any way in the hearing body's or officer's determination of facts or judgment.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0120 - Appeal of Hearing

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A Student in Violation may appeal decisions reached at a hearing. The appeal must be filed within five Working Days following the date the Student receives notice of the hearing results. Appeals must be delivered, in writing, to the Office of the Vice President for Student Affairs or the Office of Student Conduct. An appeal form must include specific justification for the appeal as listed in (3) below.
(2) In hearings involving a Survivor of alleged sexual harassment or sexual misconduct, the Survivor may appeal decisions reached at a hearing to the Vice President for Student Affairs if the Survivor believes the decision is not in compliance with University standards.
(3) Except as required to explain the basis of new information, an appeal will be limited to review of the accurate record of the initial hearing and supporting documents for one or more of the following purposes:
(a) To determine whether the original hearing was conducted in conformity with the procedures described in the Code. Deviations from designated procedures will not be a basis for sustaining an appeal unless significant prejudice results;
(b) To determine whether the decision reached regarding the Charged Student was based on a Preponderance of the Evidence;
(c) To determine whether the sanction(s) imposed were appropriate to the Charged Student's previous judicial history and to the present violation(s) of the Code; or
(d) To consider new evidence, sufficient to alter a decision, or other relevant facts not brought out in the original hearing, because such evidence or facts were not known to the person appealing at the time of the original hearing.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0130 - Hearing with Mediators

Current through Register Vol. 63, No. 7, July 1, 2024
The Campus Student Conduct Program at Western Oregon University places confidence in the process of Mediation as a preventative and educational method of intervention for Student misconduct. When the Campus Student Conduct Program makes use of Mediation it does so with the primary goal of diverting Students from the Adjudicative and, in some cases, adversarial hearing process. The anticipated outcome of this action is for Disputants to voluntarily create a resolution to their conflict that is confidential and non-binding. The Campus Student Conduct Program is primarily an Adjudicative process which often must address allegations that a Charged Student's behavior harmed another person. In some of these cases, Mediation may be used as a diversion or as a sanction in the form of victim/offender reconciliation (with the exception of sexual harassment or sexual misconduct cases). The nature of a case involving a Victim and an offender necessitates a modification of the way Mediation traditionally is structured. In Victim/offender Mediations, participation by the Charged Student may not be voluntary, the mediated agreement may not be confidential, and the mediated agreement may become binding for the Charged Student.
(1) Uses:
(a) Use of Mediation in the Absence of Charges. Disputants not charged with a violation of the Code may use Mediation at any time by making a request for Mediation services at the Office of the Vice President for Student Affairs or the Office of Student Conduct. This includes Victim/offender Mediation in which the Victim declines to file a complaint and the Office of Student Conduct does not pursue the allegations;
(b) Use of Mediation after a Complaint is made. When a Victim files a complaint with the Office of Student Conduct alleging that the behavior of a Charged Student harmed a person, or when action is initiated by a report of harmful treatment to the person, Mediation may be used in place of the Adjudicative process, provided both Victim and Charged Student agree to such Mediation. In cases involving sexual misconduct or sexual harassment, Mediation is not an option. All charges are suspended pending the outcome of the Mediation. The Victim has the right to return the complaint to the Office of Student Conduct for a formal judicial review if the Victim is not satisfied with the outcome of Mediation;
(c) Student in Violation and Victim Chooses Mediation. When a Charged Student has been found in violation of any section of the Code where that Charged Student's behavior victimized or harmed another Member(s) of the University Community, Victim/offender Mediation may be assigned as a sanction, except in cases involving sexual misconduct or sexual harassment.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0150 - Rights of Victims and Survivors

Current through Register Vol. 63, No. 7, July 1, 2024
A fundamental aspect of the Code is to provide procedures that ensure the rights of the Charged Student. However, the University also recognizes that the Victims and Survivors of misconduct should also have rights. Therefore, the following rights of Victims and Survivors must be guaranteed during Adjudication proceedings conducted by the University.
(1) A Victim or Survivor has the right to be identified as a Witness and provide a Witness statement.
(2) A Victim or Survivor has the right to have a person accompany the Victim or Survivor while in attendance at the hearing.
(3) Unless it bears directly on the charges, a Victim or Survivor has the right not to have the Victim or Survivor's past history or behavior discussed during a hearing. This includes reference to past violations of the Code, past sexual history, and past indiscretions of any type.
(4) A Victim or Survivor has the right to make an impact statement only when the Charged Student's alleged behavior against the Victim or Survivor is upheld. The impact statement may only be used or considered for sanctioning purposes.
(5) A Victim or Survivor has the right to be shielded from face to face contact with the Charged Student.
(6) A Victim or Survivor has the right to be kept informed during the Adjudicative process within legal guidelines; and
(7) A Victim or Survivor has the right to be informed immediately of the outcome of a hearing within legal guidelines.
(8) In hearings involving a Survivor, the Survivor may appeal decisions reached at a hearing to the Vice President for Student Affairs if the Survivor believes the decision is not in compliance with University standards.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 32 - STUDENT CONDUCT STRUCTURE › Section 574-032-0160 - Revising and Interpreting the Code of Student Responsibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Refer all questions concerning the Code to the Office of Student Conduct. The Dean of Students is the final interpreter of the Code.
(2) The Code will be reviewed no less than once every five years under the direction of the Dean of Students.
(3) A formal, written request to review the Code may be submitted to the Office of Student Conduct.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 35 - HEALTH REQUIREMENTS FOR INTERNATIONAL STUDENTS › Section 574-035-0005 - Health Requirements for International Students

Current through Register Vol. 63, No. 7, July 1, 2024
(1) For international students good health is an essential condition for achieving educational objectives and assuring the quality of the educational and cultural experience. For purposes of this policy, international students shall be defined as individuals who are not U.S. citizens or permanent immigrants. Permanent residents are excluded.
(2) It is the responsibility of the institution to ensure that health care, which is culturally appropriate, accessible, and affordable, is available to international students. To meet this responsibility, Western Oregon University requires that each international student, within the first term of attendance, comply with the following:
(a) Complete the University's Health History Form and return it to the Student Health Center;
(b) Have a tuberculin skin test at either the Western Oregon University Student Health Center or Polk County Health Center; or have a chest x-ray as directed by the health care provider;
(c) Purchase the University's Basic Limited and Extended group plan for health and accident insurance, meeting university minimum guidelines or federal minimum guidelines. All non-immigrant students must meet these guidelines; OR provide proof of government-sponsored major medical insurance coverage which is the only accepted alternative to the University's Basic Limited and Extended group plan.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0001 - Student Records Policy

Current through Register Vol. 63, No. 7, July 1, 2024
The State Board of Higher Education delegates the responsibility of enforcing the regulations required to maintain student records. The process provided by the university includes the collection of student information, its maintenance, use, and disposition. Such processes are consistent with the laws of Oregon and the Administrative Rules of the Board of Higher Education and with federal statutes and regulations.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented:ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0005 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) "Act" means the Family Educational Rights and Privacy Act of 1974, as amended, its implementing regulations, and any official guidance issued by the U.S. Department of Education.
(2) "Directory Information" means the student's full name; mailing (i.e. local, billing, current, previous, temporary) and permanent address(es); place(s) of residence; telephone number(s); electronic mail address(es); date and place of birth; home town; parent(s) - guardian(s) name, address(es) and telephone number(s); previous school(s) of attendance; whether the student is or has been enrolled; enrollment status (e.g., full-time or part-time); dates of enrollment and attendance; class level; cumulative credit hours; major and minor fields of study; participation in officially recognized activities and sports; weight and height of members of athletic teams; degrees, certificates, honors and awards received; job title(s) and dates of employment for student employees who have been or are paid from university administered funds. For graduate teaching fellows, "directory information" also means status as a graduate teaching fellow and teaching assignment.
(3) "Personal Records" means records containing information kept by the institution, division, or department concerning a student and furnished by him or by others about him at his or at the institution's, division's, or department's request, including, but not limited to, record of grades attained, information concerning discipline, counseling, membership activity, employment performance, or other behavioral records of individual persons.
(4) For purposes of compliance with ORS 351.070, "Records of Academic Achievement" shall mean the record of credits earned toward a degree and/or degrees received.
Stat. Auth.: ORS 351
Stats. Implemented:ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0010 - Purpose of Student Records

Current through Register Vol. 63, No. 7, July 1, 2024
Only such records as are demonstrably and substantially relevant to the educational and related purposes of the institution, division, or department shall be generated or maintained. It will be the responsibility of university officials, that where applicable and required, confidentiality will be the primary effort in the proper custodianship of student records.
Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0015 - Certain Information Not Required of Students - General Information

Current through Register Vol. 63, No. 7, July 1, 2024
No student will be required to give, although he may voluntarily provide, information as to his age, disability, marital status, national origin, race, color, religion, sex, sexual orientation or veteran status, except as required by state statute, federal law, or valid federal rules, regulations, or orders.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented:ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0020 - Location and Custody of Student Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Registrar's Office is the location of so-called "official records" of the student: admissions information, transcripts, grade information, degrees conferred, etc.
(2) The Vice President for Student Affairs' Office is responsible for the custodianship of "personal records" and confidential information resulting from normal contacts of those offices.
(3) The Student Health and Counseling Center is responsible for the records of students in this area and is concerned primarily with information resulting from student contacts with this service.
(4) The Academic Departments maintain instructional records which pertain primarily to the records maintained by the instructional staff: grades, references.
(5) Career Services files consist of an accumulation of transcripts, references, etc., for the individual student using this service for the purpose of making contracts with prospective employers.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented: ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0025 - Release and Access to Student Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The University may disclose directory information in compliance with the Act.
(2) Students may restrict the disclosure of all directory information by filing a completed
Records Confidentiality Request form
with the Office of the Registrar at any time during regular business hours. The restriction becomes effective as soon as is reasonably practicable and remains in effect until revoked in writing by the student.
Forms referenced are available from the agency.
Stat. Auth.: ORS 351
Stats. Implemented:ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0030 - Confidential Records - Restrictions on Release

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Personal records designated as confidential pursuant to ORS 351.070 or pursuant to the Federal Family Education Rights and Privacy Act may be disclosed to institutional, state or statutorily authorized federal officials or employees who need the information in order to fulfill their official, professional responsibilities as required by law, institutional rules or internal management directives. Disclosure of personally identifiable information may also be made in connection with financial aid for which a student has applied or that a student has received or to accrediting organizations when necessary to their accrediting functions. These records may not be released to any other person or agency without the student's written consent, unless upon receipt of a subpoena or other court order or process. Institutional regulations may provide for designated institutional officials to appear in court to test the validity of a subpoena or court order or process relating to release of student records.
(2) The institutional executive, or his designated representative, may make exception to the foregoing rule when he determines that there is a clear and present danger to the safety of the student or others and/or property, and that disclosure of relevant personal information about the student is essential in order to avoid or substantially minimize the danger.
The factors to be taken into account in determining whether personally identifiable information from the educational records of a student may be disclosed under this rule shall include the following:
(a) The seriousness of the threat to the health or safety of the student or other individual;
(b) The need for the information to meet the emergency;
(c) Whether the individuals to whom the information is disclosed are in a position to deal with the emergency;
(d) The extent to which time is of the essence in dealing with the emergency.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0035 - Petition By Student for Change in Personal Record

Current through Register Vol. 63, No. 7, July 1, 2024
The student shall have the right to review with appropriate institutional personnel any information contained in his records and to petition appropriate institutional officials as defined in institutional regulations for additions or deletions to the record where the accuracy of the information in his file is in question, except in the following instances:
(1) Records created or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in a professional or paraprofessional capacity or assisting in that capacity.
(2) Records created, maintained or used only in connection with the provision of treatment to the student and not disclosed to anyone other than individuals providing the treatment; provided that the records can be personally reviewed by a physician or other appropriate professional of the student's choice.
(3) Records relating exclusively to an individual in that individual's capacity as an employee.
(4) Financial records and statements of the parents of students or any information contained therein.
(5) Confidential letters and confidential statements of recommendation that were placed in the educational records of a student prior to January 1, 1975, provided that the letters and statements were solicited with the written assurance of confidentiality or sent and retained with a documented understanding of confidentiality and were used only for the purposes for which they were specifically intended.
(6) Confidential letters of recommendation and confidential statements of recommendation that were placed in the educational records of the student after January 1, 1975, respecting admission to an educational institution, respecting an application for employment or respecting the receipt of an honor or honorary recognition, provided that the student has waived rights to inspect and review letters and statements of recommendation.
Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0040 - Availability of Student Records for Research Purposes

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The need for educational institutions to make available information about the student for research purposes shall be acknowledged and provided for, contingent upon the institution's having adequate provisions to conceal the identity of the student whose personal data or information is being included in the research.
(2) If the regulations protecting the confidentiality of student records would seem to be jeopardized in any way by the release of information for research purposes, institutional regulations shall provide that the institution is to obtain the written consent of the student prior to releasing information about him for research purposes.
Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 40 - STUDENT RECORDS › Section 574-040-0045 - Permanence, Duplication, and Disposal of Student Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The individual student's record shall be maintained only for the minimum period of time required to serve the basic official functions of the office which generates and maintains it. It should then be disposed of in a manner such as to protect its confidentiality.
(2) The permanent retention of student records shall be limited to those which the institutional executive or the State Archivist shall determine to be of long-range value to the individual student or the institution.
(3) Duplication of permanent student records shall be kept to a minimum. Such duplicate permanent records as are made shall be destroyed in the same manner as temporary records as set forth in section (4) of this rule.
(4) All duplicate copies of permanent records and all temporary student records shall be destroyed at a time to be determined and set forth in institutional regulations and in a manner such as to protect their confidentiality.
Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 50 - SPECIAL COURSE FEES BY SCHOOL YEAR › Section 574-050-0005 - Special Fees for Selected Courses and Some General Services

Current through Register Vol. 63, No. 7, July 1, 2024
The Schedule of Fees for Selected Courses and General Services for Western Oregon University are hereby adopted by reference.
NOTE
: The publication(s) referred to or incorporated by reference in this rule are available from the Office of the Vice President for Finance and Administration at Western Oregon University.
Stat. Auth.: ORS 351.070 & 351.072
Stats. Implemented: ORS 351.070 & 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 60 - ATHLETIC EVENTS - GENERAL › Section 574-060-0005 - Rates

Current through Register Vol. 63, No. 7, July 1, 2024
Western Oregon University administration sets ticket rates for athletic events at Western Oregon University. The general guidelines are listed below for the Committee:
(1) The charge is not to apply to any student enrolled at Western Oregon University at the time of the game, provided they can produce a valid student identification card.
(2) The range of the assessment may be from zero to $10.
(3) The gross receipts, less collection expenses, are to be deposited in a separate account and to be used solely for the purpose of financing national travel for the various Western Oregon University athletic teams.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented: ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 60 - ATHLETIC EVENTS - GENERAL › Section 574-060-0010 - Coverage for Health Insurance

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Western Oregon University is to coordinate the coverage for health insurance the athlete's family has, or is individually purchased by the student athlete, with that of the University's secondary medical insurance program, which is financed from Incidental Fees provided for athletic programs and administrative expenses.
(2) Participants in the Western Oregon University athletic programs must place their required family or personal comprehensive individual insurance program information on file with the Western Oregon University Athletic Office:
(a) Before receiving clearance to participate in any countable athletic-related activity; and
(b) Before any athlete is allowed to participate in any games, scrimmages or any other countable athletic-related activity, including conditioning activities and tryouts.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 70 - STUDENT ACTIVITIES TRAVEL › Section 574-070-0010 - Student Activities Travel

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Vice President for Student Affairs and his designee must approve, in advance, travel for student activities. Approval for travel will be based upon a review of how it is to be financed, program content, legal and policy compliance, and insurance coverage. If problems or unanswered questions exist following the review, the request for travel will be promptly returned to the planning organization for revision:
(a) A faculty or staff advisor must approve student travel activities in writing;
(b) The use of state vehicles is encouraged for institution-approved student travel to activities. It is understood, however, that on occasion, private vehicles will need to be used. Approval for the use of private vehicles must come from the Vice President for Student Affairs. Approval for use of private or leased vehicles will not be given unless sufficient insurance, including liability coverage (FASOM 7.7), is provided;
(c) The university is not responsible for student injuries or ailments occurring off campus at a time when the student is not participating in a university activity.
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 80 - AUTHORITY OF SECURITY PERSONNEL › Section 574-080-0000 - Definition

Current through Register Vol. 63, No. 7, July 1, 2024
As used in this rule, "unwanted persons" is defined, as a criminal trespasser and as defined in ORS 164.205; as one who enters or remains unlawfully on premises which either are not open to the public or, though open to the public, the unwanted person or trespasser has failed to leave after being lawfully directed to do so by the person in charge. As used in this rule, "person(s) in charge" is defined, as in ORS 164.205, as the person, his representative or his employee who has lawful control of the premises by ownership, tenancy, official position or other legal relationship. It includes, but is not limited to the person, or holder of a position, designated as the person or position-holder in charge by the Governor, board, commission or governing body of any political subdivision of this state. As used in this rule, "geographical boundaries" is defined as any building or property owned or controlled by the institution.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented: ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 80 - AUTHORITY OF SECURITY PERSONNEL › Section 574-080-0010 - Persons in Charge

Current through Register Vol. 63, No. 7, July 1, 2024
Western Oregon University recognizes its role under
20 U.S.C. 1092
, Higher Education Act of 1965 and the Crime Awareness and Campus Security Act of 1990. In the interest of preserving a safe and secure campus environment, orderly operations of the university and crime prevention activity, the Public Safety Office through the director and uniformed officers are authorized to direct unwanted persons from the campus and related state facilities and deliver related correspondence to persons prohibiting their entry and/or ordering them off the campus premises. Public Safety and its officers have the status of "person(s) in charge" of institution property and buildings while on duty for purposes of satisfying ORS 164.205(5) and the National Crime Awareness and Campus Security Act.
Publications: Publications referenced are available from the agency.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented: ORS 351.070 & ORS 351.072
Oregon Administrative Rules › Chapter 574 - OREGON UNIVERSITY SYSTEM, WESTERN OREGON UNIVERSITY › Division 80 - AUTHORITY OF SECURITY PERSONNEL › Section 574-080-0020 - Arrest and/or Criminal Activities

Current through Register Vol. 63, No. 7, July 1, 2024
Public Safety shall act as liaison and coordination between the University and local law enforcement for crimes and incidents that violate Oregon Revised Statutes. For purposes of this OAR, campus officers are not designated as peace officers and shall therefore coordinate with the Monmouth Police Department for matters relating to arrest or criminal activities within the geographical boundaries of Western Oregon University.
Stat. Auth.: ORS 351.070 & ORS 351.072
Stats. Implemented: ORS 351.070 & ORS 351.072