reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3130 - ADMINISTRATION OF COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › REQUIREMENTS FOR FOSTER CARE PROGRAMS AND CHILD CARE FACILITIES OPERATED BY A COUNTY AGENCY › Section 3130.88 - Children's grievances

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						county agency shall develop and implement a written policy and procedure
						governing the filing of a grievance by children placed in the foster homes and
						child care facilities that it operates.
(b) The grievance procedure shall be written
						in a clearly understandable fashion and shall be designed so that children may
						file grievances without fear of retaliation.
(c) The procedure shall be explained to a
						child as soon as the child is placed in the foster home or child care
						facility.
(d) Notation shall be
						made in a child's record that the agency's grievance procedure was explained to
						the child.
(e) The grievance
						procedure shall be explained to children who can be reasonably expected to
						understand it, as determined by the county agency.
The provisions of this §
														3130.88 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
This section cited in 55 Pa. Code §
														3130.81 (relating to licensure,
							 approval and notification
							 requirements).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3130 - ADMINISTRATION OF COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › REQUIREMENTS FOR FOSTER CARE PROGRAMS AND CHILD CARE FACILITIES OPERATED BY A COUNTY AGENCY › Section 3130.89 - Transportation requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						county agency shall establish, and ensure adherence to, written policies and
						procedures regarding the transportation of children placed in county-approved
						foster homes and child care facilities that it operates.
(b) The policies shall include, at a minimum,
						the following provisions:
(1) A vehicle used
						in transporting children shall be validly licensed and inspected under
						75 Pa.C.S. §§
														101-9910 (relating to the Vehicle
						Code).
(2) A person transporting
						children on behalf of the agency shall possess a valid driver's license for the
						class of vehicle being operated.
(3) The number of persons in a vehicle used
						to transport children may not exceed the passenger capacity as determined by
						the vehicle manufacturer. Safety restraints, as installed at the time of
						manufacturing, shall be used by occupants.
(4) Children who are younger than 4 years of
						age shall be transported in motor vehicles in accordance with the requirements
						for parents and guardians under
						75 Pa.C.S. §
														4581
						(relating to restraint systems).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3130 - ADMINISTRATION OF COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › REQUIREMENTS FOR FOSTER CARE PROGRAMS AND CHILD CARE FACILITIES OPERATED BY A COUNTY AGENCY › Section 3130.90 - Insurance protection

Current through Register Vol. 54, No. 28, July 13, 2024
If the county agency directly approves and supervises
						  foster family homes, persons providing foster family care shall purchase or
						  otherwise obtain general liability insurance and fire insurance coverage for
						  the premises where foster family care is provided as a condition of approval.
						  Nothing in this section precludes the county agency from purchasing the
						  liability insurance on behalf of persons seeking approval as foster family
						  parents.
The provisions of this §
														3130.90 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
This section cited in 55 Pa. Code §
														3130.81 (relating to licensure,
							 approval and notification
							 requirements).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3130 - ADMINISTRATION OF COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › REQUIREMENTS FOR FOSTER CARE PROGRAMS AND CHILD CARE FACILITIES OPERATED BY A COUNTY AGENCY › Section 3130.91 - Consent to treatment

Current through Register Vol. 54, No. 28, July 13, 2024
The county agency shall comply with the following
						  requirements relating to consent for medical and dental examination and
						  treatment prior to undertaking to furnish the treatment or examination of a
						  child:
(1) If the child is placed
						under a voluntary placement agreement:
(i)
						Obtain prior written consent for routine treatment from the child's parent.
						Examples of routine treatment include well baby visits, immunizations and
						treatment for ordinary illnesses.
(ii) Obtain consent for an instance of
						nonroutine treatment from the child's parent. Examples of nonroutine treatment
						include nonemergency surgery, cosmetic surgery and experimental procedures or
						treatment.
(iii) Obtain an order of
						the court authorizing routine or nonroutine treatment if the child's parent
						refuses, or cannot be located to provide consent.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3130 - ADMINISTRATION OF COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › REQUIREMENTS FOR FOSTER CARE PROGRAMS AND CHILD CARE FACILITIES OPERATED BY A COUNTY AGENCY › Section 3130.92 - Issuance of bulletins

Current through Register Vol. 54, No. 28, July 13, 2024
The Department may periodically issue bulletins for the
						  purpose of clarifying and interpreting this chapter.
The provisions of this §
														3130.92 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
This section cited in 55 Pa. Code §
														3180.81 (relating to licensure,
							 approval and notification
							 requirements).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › INTRODUCTION › Section 3140.1 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
This chapter applies to county children and youth
							 social service programs and governs:
(1) The development and submission of a
						  children and youth social services plan and budget estimate by the
						  county.
(2) The reimbursement of
						  expenses incurred by the county for children and youth social services,
						  including services to alleged and adjudicated delinquent and dependent
						  children.
(3) State and Federal
						  participation in the cost associated with substitute care and adoption
						  assistance.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › INTRODUCTION › Section 3140.2 - Goal

Current through Register Vol. 54, No. 28, July 13, 2024
The goal of this chapter is to ensure the proper
							 accomplishment of the child welfare duties and functions vested by statute in
							 the counties.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › INTRODUCTION › Section 3140.3 - Legal base

Current through Register Vol. 54, No. 28, July 13, 2024
The legal base of this chapter is the following
							 statutory provisions:
(1) Articles II,
						  IV, VII and IX of the Public Welfare Code (62 P. S. §§
														201-211,
						  401-488,
						  701-774 and
						  901-922).
(2) Title 42 of the
Pennsylvania
						  Consolidated Statutes,
Chapter 63 (relating to the Juvenile
						  Act).
(3) Title 23 of the
Pennsylvania Consolidated Statutes
, Chapter 63 (relating to
						  child Protective Services Law).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › INTRODUCTION › Section 3140.4 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this
							 chapter, have the following meanings, unless the content clearly indicates
							 otherwise:
Placement
-Twenty-four-hour
							 out-of-home care and supervision of a child.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › INTRODUCTION › Section 3140.5 - Waivers

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A waiver of a
						  requirement of this chapter may be requested as specified in procedures
						  published by the Department.
(b) A
						  waiver may be granted by the Department if the waiver:
(1) Does not alter the applicability, scope
						  or purpose of this chapter.
(2) Is
						  based on evidence, supplied by the requesting agency, that the objective of the
						  requirement will be achieved in another way.
(3) Is based on evidence, supplied by the
						  requesting agency, that a waiver will have no adverse effect on the health,
						  safety and rights of children.
(4)
						  Does not violate or condone noncompliance with Federal statute or regulation,
						  State statute or State regulation other than the requirement of this chapter
						  for which the waiver is approved.
(5) Does not jeopardize receipt of Federal
						  moneys.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.11 - General requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						  executive officers of each county shall submit to the Department for approval a
						  needs-based plan and budget estimate which serves as the basis for
						  administration of the county children and youth social services program
						  required by Chapter 3130 (relating to administration of county children and
						  youth social service programs).
(b)
						  The needs-based plan and budget estimate shall be signed by the executive
						  officers of the county. The needs-based plan and budget estimate shall be
						  signed by a majority of the executive officers in any county with more than one
						  executive officer.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.12 - Scope of the plan

Current through Register Vol. 54, No. 28, July 13, 2024
The needs-based plan and budget estimate shall
							 identify the functions the county will perform and the services the county will
							 provide or make arrangement for in order to carry out its legal
							 responsibilities to provide public child welfare services.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.13 - Schedule for plan submission

Current through Register Vol. 54, No. 28, July 13, 2024
Prior to August 15 each year, counties shall submit
							 to the Department a needs-based plan and budget in a form prescribed by the
							 Department containing their annual client and budget estimates and a
							 description of proposed changes in their annual plans for the fiscal year
							 beginning the following July.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.14 - Plan development process

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The county shall involve the public in
						  the development of the needs-based plan and budget estimate, including the
						  identification of needs and problems to be addressed in the plan.
(b) Prior to development of the needs-based
						  plan and budget estimate, the county shall request that the court, law
						  enforcement agencies and other children and youth service providers participate
						  in developing the plan.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.15 - Public hearing

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Prior
						  to submitting the needs-based plan and budget estimate to the Department, the
						  county shall hold, in compliance with the act of July 19, 1974 (P. L. 486, No.
						  175) (65 P. S. §§
														261-269), a public hearing on a draft of the
						  plan and budget estimate.
(b) The
						  county shall, at least 10 days prior to the public hearing, make the draft
						  needs-based plan and budget estimate available for review and comment by the
						  public.
(c) The county shall accept
						  comment on the needs-based plan and budget estimate for at least 5 days after
						  the date of the public hearing.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.16 - Content of the plan and budget estimate

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The needs-based plan and budget estimate
						  submitted by the county to the Department shall contain the forms and
						  information specified in the forms and instructions bulletin published annually
						  by the Department.
(b) The plan
						  shall show that services required in Chapter 3130 (relating to administration
						  of county children and youth social service programs) will be provided as
						  specified in that chapter. If the county projects that a required service will
						  not be needed during the plan period, it shall describe what provisions have
						  been made to make the service available if needed.
(c) The plan shall address needs and problems
						  identified in the Department's annual inspection of the county agency if:
(1) The activities planned by the county to
						  meet the needs and address the problems identified in the inspection are
						  scheduled to occur during the plan period.
(2) The activities planned by the county will
						  require the addition or reallocation of staff time, staff functions or
						  funds.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.17 - Review of county plans and budgets

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Prior to submitting its determination of
						  a county's total costs and reimbursable costs to the governor and General
						  Assembly, the Department will meet with representatives of each of the counties
						  to review and discuss the needs-based plan and budget estimate. A county may
						  involve the juvenile court and other appropriate agencies in the
						  meeting.
(b) The Department will
						  review each county's needs-based plan and budget estimate to determine if the
						  following requirements have been fulfilled:
(1) The needs-based plan and budget estimate
						  submitted to the Department shall contain the information required in the forms
						  and instructions bulletin published by the Department. Missing or incomplete
						  forms or other information may invalidate the portion of the county's budget
						  request that would be supported by the missing information. The county will be
						  given an opportunity to provide the missing information.
(2) The needs-based plan and budget estimate
						  shall show that services required by §§
														3130.34-3130.38 will be provided as
						  required by regulation. Failure of a county to show how required services will
						  be made available will result in disapproval of the county's needs-based plan
						  and budget estimate. Before disapproval, the county will be given an
						  opportunity to respond to the Department's concerns.
(3) The program of services described in a
						  county's needs-based plan and budget estimate shall be consistent with State
						  children and youth service objectives established by §
														3140.16(d)
						  (relating to content of the plan and budget estimate). If the Department
						  determines, after taking into consideration the size of the county, its past
						  achievement of State objectives and significant problems the county has
						  experienced, that a county's needs-based plan and budget estimate is not
						  consistent with State children and youth service objectives, the county will be
						  given the opportunity to include initiatives in the plan that are directed at
						  solving problems preventing the achievement of State objectives. Refusal of a
						  county to develop initiatives consistent with State objectives may result in
						  disapproval of the needs-based plan and budget estimate or a portion of the
						  needs-based plan and budget estimate.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PLAN REQUIREMENTS › Section 3140.18 - Waiver of plan requirements

Current through Register Vol. 54, No. 28, July 13, 2024
Counties engaged in coordinated human services
							 planning or service delivery may request a waiver of plan guidelines relating
							 to the content and format of the plan and the submission of required forms.
This section cited in 55 Pa. Code §
															3140.114 (relating to substitute
								care agreement).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT FOR SERVICES › Section 3140.21 - General

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Under section
						  704.1 of the Public Welfare Code
						  (62
						  P. S. §
														704.1), the Department
						  reimburses expenses incurred by the county for children and youth social
						  services, including services to alleged and adjudicated dependent and
						  delinquent children according to an approved county plan and budget estimate up
						  to the amount of State funds allocated to the county under section
						  709.3 of the Public Welfare Code
						  (62
						  P. S. §
														709.3).
(b) Reimbursement is made:
(1) At varying percentages based on the type
						  of service or activity for which the expenditure was incurred.
(2) According to allowable cost requirements
						  established in Chapter 3170 (relating to allowable costs and procedures for
						  county children and youth programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT FOR SERVICES › Section 3140.22 - Reimbursable services and reimbursement rates

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department reimburses counties at a
						  rate that is dependent on the type of service provided and the setting in which
						  the service is provided.
(b)
						  Beginning July 1, 1991, the Department reimburses at a 100% rate for adoption
						  services. Adoption services are activities designed to culminate in legal
						  adoption of a child, including adoptive home recruitment, study of adoptive
						  parent applicants, adoptive parent preparation, placement and supervision of
						  the child in an adoptive home, preparation and presentation of material for the
						  adoption hearing, help in obtaining adoption assistance when needed, and
						  supportive services to the adoptive family after placement.
(c) The Department reimburses at a 90% rate
						  for the emergency shelter care of a child in the home of a relative, in a
						  foster family home or in a community residential facility. Emergency shelter
						  service is residential care and supervision in a nonsecure setting, not to
						  exceed 30 consecutive days, for a child:
(1)
						  Whose immediate safety, protection and well-being requires removal from the
						  child's home.
(2) Who would present
						  a danger to himself or others or who would abscond if he were living at
						  home.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT FOR SERVICES › Section 3140.23 - Reimbursement of costs incurred in proceedings under the Juvenile Act

Current through Register Vol. 54, No. 28, July 13, 2024
The Department reimburses 50% of the reasonable costs
							 of:
(1) Medical and other examinations
						  and treatment of a child ordered by the court under 42 Pa.C.S. Chapter 63
						  (relating to the Juvenile Act).
(2)
						  A guardian pendente lite, summons, warrants, notices, subpoenas, travel
						  expenses of witnesses, transportation of the child and other similar expenses
						  incurred in proceedings under
						  42 Pa.C.S. §§
														6301-6365.
This section cited in 55 Pa. Code §
															3140.136 (relating to State
								financial participation).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT PROCEDURES › Section 3140.31 - Reporting of expenditures

Current through Register Vol. 54, No. 28, July 13, 2024
The county shall submit, within 45 days of the end of
							 each quarter, a quarterly report of expenditures on forms prescribed by the
							 Department.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT PROCEDURES › Section 3140.32 - Plan and budget amendments

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The county shall submit to the Department
						  for approval a request for a plan and budget amendment if it becomes apparent
						  to the county that actual cumulative expenditures in one of the four major
						  service categories will exceed, by 10% or $10,000, whichever is greater, the
						  approved total annual budget amount for the category.
(b) If no request for a plan and budget
						  amendment has been submitted and approved, reimbursement for actual expenses
						  paid for any quarter will be reduced by the excess of cumulative expenditures
						  for any major service category expenditure which exceeds the approved annual
						  budget amount for the major service category by more than 10% or $10,000,
						  whichever is greater.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT PROCEDURES › Section 3140.33 - Major service categories

Current through Register Vol. 54, No. 28, July 13, 2024
The four major service reimbursement categories and
							 the activities and services which comprise them include:
(1) In-home and intake services: child
						  protective services-child abuse; child protective services-general;
						  counseling/intervention service; day care service; day treatment service;
						  homemaker/caretaker service; information and referral service; life skills
						  education; service planning; adoption service; and adoption
						  assistance.
(2) Community based
						  placement services: foster family service; community residential service,
						  including group home service; supervised independent living service; and
						  emergency shelter service.
(3)
						  Institutional placement services: residential service; juvenile detention
						  service; and secure residential service.
(4) Administration services as defined in
						  §
													3140.22(f)
						  (relating to reimbursable services and reimbursement rates).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT PROCEDURES › Section 3140.34 - Submission of request for plan and budget amendment

Current through Register Vol. 54, No. 28, July 13, 2024
A request for plan and budget amendment may be
							 submitted at any time, up to and including the time the county submits its
							 fourth quarter (April, May, June) quarterly report of expenditures. The request
							 for a plan and budget amendment shall be submitted on the forms and contain the
							 information required by the Department.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › REIMBURSEMENT PROCEDURES › Section 3140.35 - Review of the plan and budget amendment

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will review and approve or reject the
							 total plan and budget as revised by the proposed amendment. The plan review and
							 budget amendment shall meet criteria established at §§
													3140.16 and
							 3140.17 (relating to content of
							 the plan and budget estimate; and review of county plans and budgets). If the
							 Department rejects the proposed plan and budget amendment, the current approved
							 plan and budget remains in effect.
The provisions of this §
															3140.35 amended under Articles II,
								VII, IX and X of the Public Welfare Code (62 P. S. §§
																201-211,
								701-774,
								901-922 and
								1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.41 - First and second quarter advance payments

Current through Register Vol. 54, No. 28, July 13, 2024
Upon approval of the county's plan and budget
							 estimate, the Department will make an advance payment, for the first quarter,
							 of 12.5% of the State share of the county's plan and budget estimate. Within 45
							 days of the second quarter of the fiscal year, the Department will make an
							 advance payment of 12.5% of the State share of the county's approved plan and
							 budget estimate.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.42 - First quarter actual and third quarter advance payments

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Upon approval of the county's quarterly
						  report of expenditures for the first quarter, the Department will make a
						  payment to the county which combines a reimbursement of the State's share of
						  actual expenses for the first quarter and an advance payment for the third
						  quarter of the fiscal year. Reimbursement for actual expenses for the first
						  quarter will be adjusted by the first quarter advance already paid and will not
						  exceed 25% of the State share of the county's approved plan and budget
						  estimate. Reimbursement for actual expenses paid for the first quarter will be
						  reduced by the excess of any major service category expenditure which exceeds
						  the approved annual budget amount for the major service category by more than
						  10% or $10,000, whichever is greater.
(b) The advance payment for the third quarter
						  will be 12.5% of the State share of the county's approved plan and budget
						  estimate.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.43 - Second quarter actual and fourth quarter advance payments

Current through Register Vol. 54, No. 28, July 13, 2024
Upon approval of the county's quarterly report of
							 expenditures for the second quarter, the Department will make a payment to the
							 county which combines a reimbursement of the State's share of actual expenses
							 for the second quarter and an advance payment for the fourth quarter of the
							 fiscal year. As quarterly reports are cumulative, reimbursement for actual
							 expenses for the second quarter will be adjusted by previous payments and the
							 second quarter advance. The second quarter reimbursement of expenditures will
							 not exceed 50% of the State share of the county's approved plan and budget
							 estimate. Reimbursement for actual expenses paid for the second quarter will be
							 reduced by the excess of cumulative expenditures for any major service category
							 which exceeds the approved annual budget amount of the major service category
							 by more than 10% or $10,000, whichever is greater. The advance payment for the
							 fourth quarter will be 12.5% of the State share of the county's approved plan
							 and budget estimate.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.44 - Third quarter actual payments

Current through Register Vol. 54, No. 28, July 13, 2024
Upon approval of the county's quarterly report of
							 expenditures for the third quarter, the Department will make a payment of the
							 State's share of the county's actual expenditures for the third quarter as
							 adjusted by previous payments and the third quarter advance. Third quarter
							 reimbursement of expenditures will not exceed 75% of the State share of the
							 county's approved plan and estimate. Reimbursement of actual expenses for the
							 third quarter will be adjusted by the excess of cumulative expenditures for any
							 major service category which exceeds the approved annual budget amount for the
							 major service category by more than 10% or $10,000, whichever is
							 greater.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.45 - Fourth quarter actual payments

Current through Register Vol. 54, No. 28, July 13, 2024
Upon approval of the county's quarterly report of
							 expenditures for the fourth quarter, the Department will make a payment of the
							 State's share of the county's actual expenditures for the fourth quarter as
							 adjusted by previous payments and the fourth quarter advance. Fourth quarter
							 reimbursement of expenditures will not exceed 100% of the State share of the
							 county's approved plan. Reimbursement of actual expenditures for the fourth
							 quarter will be adjusted by the excess of cumulative expenditures for any major
							 service category which exceeds the approved annual budget amount for the major
							 service category by more than 10% or $10,000, whichever is greater. An
							 overpayment will be adjusted against a scheduled payment in a succeeding year.
							 Adjustments required as a result of the audit of the final quarterly report of
							 expenditures (cumulative report for the full year) or audit conducted by State
							 or Federal officials will be made against payments in a succeeding
							 year.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.46 - Use of other funds

Current through Register Vol. 54, No. 28, July 13, 2024
Payments made by the Department under this chapter
							 will be made only on the costs remaining after other appropriate funding
							 sources and client-generated revenues have been exhausted.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.47 - Deduction for youth development center and forestry camp

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will deduct from each
						  quarterly payment to the county the amount that the county owes to the
						  Department for its share of the cost of care and maintenance for adjudicated
						  delinquent children committed to State-operated youth development centers and
						  youth forestry camps.
(b) The
						  amount deducted is based on monthly statements of placements which are
						  aggregated quarterly and sent to each county. The deduction is computed from
						  the monthly statements and interim per diem rates for services in each
						  facility.
(c) The Department will
						  maintain a record of facility costs and days of care for certification by the
						  Auditor General in determining the actual average daily cost for service in
						  each facility. Quarterly payments will be adjusted for the difference between
						  actual costs and interim billings after the costs are certified by the Auditor
						  General.
(d) The interim and actual
						  per diem rates are determined in accordance with a cost allocation procedure
						  published in the Department's Administrative Manual.
The provisions of this §
															3140.47 amended under Articles II,
								VII, IX and X of the Public Welfare Code (62 P. S. §§
																201-211,
								701-774,
								901-922 and
								1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter A - PRELIMINARY PROVISIONS › PAYMENTS TO COUNTIES › Section 3140.48 - Audits

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The county
						  shall maintain its record of expenditures until it is audited by the Auditor
						  General, or for at least 5 years, unless the county is requested to retain
						  certain records, accounts or supporting documents for a longer
						  period.
(b) Within 105 days of the
						  end of the fiscal year, the county shall obtain and submit to the Department an
						  independent audit report of its record of expenditures. The independent audit
						  report shall be submitted to the appropriate regional office of the Department.
						  The audit shall be conducted by a certified public accountant in accordance
						  with the format established by the Department. The Department will withhold
						  payments for children and youth services to a county that fails to submit an
						  audit to the Department within 105 days of the end of the fiscal year. Payment
						  will be withheld until an acceptable audit is received.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter B - PLACEMENT MAINTENANCE › GENERAL › Section 3140.101 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
This subchapter applies to the reimbursement to the
							 county for the cost of maintaining children in substitute care. The
							 requirements apply only to the reimbursement of costs eligible under Title IV-E
							 of the Social Security Act (42 U.S.C.A. §§
														670-676) for Federal financial
							 participation. This subchapter establishes child eligibility requirements,
							 county agency eligibility certification procedures and requirements, and
							 allowable costs and reimbursement procedures for children placed in substitute
							 care.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter B - PLACEMENT MAINTENANCE › GENERAL › Section 3140.102 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this
							 subchapter, have the following meanings, unless the context clearly indicates
							 otherwise:
Child
-An individual who is:
(i) Under 18 years of age.
(ii) Eighteen years of age but not yet 19
						  years of age and a full-time high school or vocational or technical school
						  student and expected to complete school before reaching the age of
						  19.
Placement maintenance
-Payment for
							 the allowable costs of substitute care provided to a child eligible for
							 benefits under Title IV-E of the Social Security Act (42 U.S.C.A. §§
														670 -
							 676.
Substitute care
-
(1) Placement of a child outside of the home
						  in either a:
(A) Foster family home.
(B) Private, not-for-profit residential child
						  care facility.
(C) Public
						  residential child care facility which accommodates no more than 25
						  children.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter B - PLACEMENT MAINTENANCE › ELIGIBILITY REQUIREMENTS AND PROCEDURES › Section 3140.111 - County agency responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
						  The county agency is the sole authority for certifying a child's eligibility
						  for placement maintenance.
(b) The
						  county agency shall, in accordance with procedures established by the
						  Department, certify for placement maintenance children who meet the following
						  requirements:
(1) The child is removed from
						  the home of the parent, guardian or other specified relative by a court order,
						  issued under
						  42 Pa.C.S. §§
															6301-6365 (relating to the Juvenile Act),
						  which finds that continuation in the home is contrary to the welfare of the
						  child and that reasonable efforts were made to prevent or eliminate the need
						  for removal of the child from the child's home or reasonable efforts were made
						  to make it possible for the child to return home.
(i) The county agency shall request the court
						  to determine if:
(A) Reasonable efforts were
						  made to prevent or eliminate the need for placement.
(B) In the case of emergency placement, the
						  absence of efforts to prevent placement was reasonable.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter B - PLACEMENT MAINTENANCE › ELIGIBILITY REQUIREMENTS AND PROCEDURES › Section 3140.112 - Office of Income Maintenance responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a) If requested by the county agency, the
						  Office of Income Maintenance will determine a child's initial and continuing
						  eligibility for AFDC.
(b) The
						  Office of Income Maintenance will issue a Medical Assistance Identification
						  Card to the county agency in the name of each child who is eligible for
						  placement maintenance.
The provisions of this §
															3140.112 amended under Articles
								II, VII, IX and X of the Public Welfare Code (62 P. S. §§
																201-211,
								701-774,
								901-922 and
								1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3140 - PLANNING AND FINANCIAL REIMBURSEMENT REQUIREMENTS FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › Subchapter B - PLACEMENT MAINTENANCE › ELIGIBILITY REQUIREMENTS AND PROCEDURES › Section 3140.113 - Recertification of eligibility

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
						  The county agency shall recertify a child's eligibility for placement
						  maintenance on forms provided by the Department no less frequently than once
						  every 12 months.
(b) The county
						  agency shall review a child's continuing eligibility for placement maintenance
						  as often as necessary, but no less frequently than once every 6
						  months.
The provisions of this §
															3140.113 issued under Articles II,
								VII, IX and X of the Public Welfare Code (62 P. S. §§
																201-211,
								701-774,
								901-922 and
								1001-1080).