Pennsylvania Code › Title 4 - ADMINISTRATION › Part VIII - GAME COMMISSION › Subpart E - STATEWIDE UNIFORM REGISTRY OF ELECTORS › Chapter 183 - ESTABLISHMENT, IMPLEMENTATION AND ADMINISTRATION OF THE STATEWIDE UNIFORM REGISTRY OF ELECTORS › Section 183.4 - Uniform procedures for the commissions relating to entering data into the SURE system

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A
				  commission shall enter information into the SURE system by typing, scanning or
				  electronically entering the data.
(b) A commission shall enter the following
				  information into the SURE system for a registrant or applicant:
(1) Personal information.
(2) Voting history for registrants.
(3) Agency code, if applicable.
(4) The status of the record, including
				  pending, rejected, active/inactive, canceled and deceased.
(5) In accordance with sections 1222(c)(3)
				  and 1328(c)(1) of the act (relating to SURE system; and approval of
				  registration applications), the unique identification number indicated by the
				  SURE system as the applicant's SURE registration number.
(6) Any other information required by the
				  Department.
(7) The date, type of
				  correspondence to and from the commission, action or inaction by the applicant
				  or registrant, and any subsequent action by the commission for the following
				  mailings sent to the applicant or registrant. The scanned images of mailings
				  sent to an applicant or registrant may not be attached to registration records
				  in the SURE system.
(i) The NCOA in section
				  1901(b)(1)(i) of the act (relating to removal of electors).
(ii) The AVN.
(iii) The CM in section 1901(b)(1)(ii) of the
				  act.
(iv) The Five Year Notice in
				  section 1901(b)(3) of the act.
(v)
				  The NCA.
(vi) The
				  CAVN-IC.
(vii) The
				  CAVN-OC.
(viii) The canvass in
				  section 1901(b)(2) of the act.
(ix)
				  The "Ten Day Rule" Notice in section 1328(c)(4)(ii) of the act (relating to
				  approval of registration applications).
(x) The removal notices in section 1501 of
				  the act (relating to removal notices).
(8) The voter registration source, which
				  includes a designation of whether an applicant made application to register to
				  vote in person, by mail, or through PENNDOT or another State agency.
(9) The application type, such as a new
				  application, a change of name, a change of address or a change of
				  party.
(10) Absentee voter
				  indicator and tracking, if applicable.
(11) "Fail-safe" voting indicators, if
				  applicable, as provided in section 1501(b)(2) and (3) of the act and section
				  1902 of the act (relating to procedure for voting following failure to return
				  notification card).
(12) Any
				  disability of a registrant and any assistance that may be required when voting,
				  as provided in section 1504 of the act (relating to disability).
(13) Removal information by the registrant,
				  if applicable, as provided in section 1501 of the act.
(14) The applicant's or registrant's
				  digitized signature. If the commission does not have a digitized signature
				  available for a registrant, the Department may utilize the digitized signature
				  on file at PENNDOT if the registrant applied to register to vote at PENNDOT and
				  used a digitized signature.