reglab/statecodes huggingface dataset:
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-103.08 - Time Limits of Allocations

Current through Register Vol. 48, No. 6, June 28, 2024
(a) Any
			 allocation of the State Ceiling approved by the Budget and Control Board before
			 October 1 shall be valid only for the calendar year in which it was approved,
			 unless specified to the contrary in the Board Secretary's allocation
			 certification required by Reg. 19-103.06 hereof.
(b) Board approval of allocations on and
			 after October 1 must specify the calendar year in which the allocation is valid
			 and this information must be indicated in the certificate of the Board's
			 Secretary.
(c) Unless specified to
			 the contrary, each allocation shall expire automatically if the bonds for which
			 such allocation has been approved are not issued within ninety (90) days
			 following the approval by the Budget and Control Board; provided that the
			 entity which filed the Authorized Request must advise the Board's Secretary of
			 the status of the issuance within sixty (60) days and again within seventy-five
			 (75) days from the Board's approval if the Internal Revenue Service Form 8038
			 has not been filed before those points in time.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-103.09 - Termination of This Regulation

Current through Register Vol. 48, No. 6, June 28, 2024
These Regulations shall be of no force and effect upon the
				earlier of the recision by Congress or declaration of unconstitutionality of
				Section 621 of the Act, or any portion thereof, by the U.S. Supreme
				Court.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-103.10 - Future Changes and Evaluation of Regulations

Current through Register Vol. 48, No. 6, June 28, 2024
(a) Prior to January 1, 1986, the Joint Bond
			 Review Committee will conduct a review and evaluation of these
			 Regulations.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-104.02 - Review by Office of the Attorney General, by Office of State Auditor and by Office of Executive Director

Current through Register Vol. 48, No. 6, June 28, 2024
Before the Board will grant final approval in whole or in part
				to a petition by the governing body of a local housing authority to issue
				bonds,
A. the petition, the resolution
			 or ordinance, the documents providing for the issuance and securing of the
			 bonds, and the proposed Board resolution must have been reviewed and found
			 legally adequate by the Office of the Attorney General;
B. the financial statements of the entity
			 obligated to pay the bonds (which are considered part of the Auditor's working
			 papers) must have been reviewed and the financial condition of the entity must
			 have been found to be such that the Office of State Auditor found no reason for
			 the Board to disapprove the petition and the Board must have determined, upon
			 the advice of the Office of State Auditor, that the funds estimated to be
			 available for the repayment of the local housing authority's bonds, including
			 the proposed bonds, will be sufficient to provide for the payment of the
			 principal and interest on the local housing authority's bonds to be outstanding
			 as they become due; and
C. the
			 statements required to be submitted to the Board as described in 19-104.01. F.,
			 above; the documents providing for the issuance and securing of the bonds; and
			 the results of the reviews required in 19-104.02. A. and 19-104.02. B., above,
			 must have been reviewed by staff of the Board's Office of Executive Director
			 and, on the basis of this review, staff of the Board's Office of Executive
			 Director must have recommended to the Board that it (1) approve the petition;
			 (2) approve the petition with conditions; or (3) disapprove the
			 petition.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-104.03 - Notice; Submission of Documents; Consideration by Board

Current through Register Vol. 48, No. 6, June 28, 2024
The governing body of the local housing authority or its agent
				must notify the Board Secretary not less than six (6) days prior to the Board
				meeting it proposes that a particular petition be acted upon and that governing
				body must submit to the Board Secretary at that time all of the documents
				required. If the reviews required in 19-104.02, above, are not completed prior
				to the Board meeting at which a petition is scheduled to be considered, the
				Board at that meeting may grant approval on the condition that the required
				reviews are completed with results which recommend approval of the petition, as
				determined by the Board Secretary, within not more than thirty (30) days of the
				date of the Board meeting at which the petition was scheduled for
				consideration, except in extraordinary cases. If any of the required reviews
				result in a recommendation that the petition be approved by the Board with
				conditions or that it be disapproved, the Board Secretary must include that
				petition on the agenda of the next regular meeting of the Board for its
				consideration and final decision.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 1 - OFFICE OF EXECUTIVE DIRECTOR › Section 19-104.04 - Review and Report by Local Authorities

Current through Register Vol. 48, No. 6, June 28, 2024
After Board approval of a local housing authority petition, the
				local housing authority involved must periodically review and report to the
				Board on the operation of projects approved by the Board to ensure their
				compliance with State and federal law. As a means of guiding its project
				monitoring activities, the Board will issue a manual which is consistent with
				these regulations which outlines the procedures to be followed by local housing
				authorities in reporting on the operation of projects approved by the Board for
				distribution to local housing authorities and other interested parties. The
				manual must be approved by the Board for distribution not more than ninety (90)
				days after the approval of these regulations by the General Assembly. As a part
				of its on-going involvement with local housing authorities, the Board annually
				must provide to any local housing authority which has issued bonds approved by
				the Board a schedule showing maximum allowable income adjusted for family size
				which must be used to determine eligibility of prospective tenants for the
				purpose of ensuring compliance with federal and State law.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 1 - STANDARDS FOR IMPLEMENTATION, OPERATION, AND FUNDING OF 9-1-1 LOCAL EMERGENCY TELEPHONE SERVICES SYSTEMS › Section 19-200 - Definitions

Current through Register Vol. 48, No. 6, June 28, 2024
Terms that have been defined in the Act shall have the same
				  definitions when utilized in these regulations. Additional definitions are as
				  follows:
A. "Government entity" means
				a political subdivision of the State having responsibility for public safety,
				specifically, a county, municipality, or similar governmental unit.
B. "Telephone service supplier" means
				"service supplier" as defined in the Act.
C. "Planned coverage area" or "PCA" means the
				well-defined geographical area from which the planned 9-1-1 system will
				directly accept and process 9-1-1 calls.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 1 - STANDARDS FOR IMPLEMENTATION, OPERATION, AND FUNDING OF 9-1-1 LOCAL EMERGENCY TELEPHONE SERVICES SYSTEMS › Section 19-201 - Application to be Made

Current through Register Vol. 48, No. 6, June 28, 2024
Government entities seeking approval to implement 9-1-1
				  systems must make application to the Division Director, Division of Information
				  Resource Management (DIRM), Suite 930-AT&T Building, 1201 Main Street,
				  Columbia, South Carolina, 29201.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 1 - STANDARDS FOR IMPLEMENTATION, OPERATION, AND FUNDING OF 9-1-1 LOCAL EMERGENCY TELEPHONE SERVICES SYSTEMS › Section 19-202 - Preliminary Review and Approval

Current through Register Vol. 48, No. 6, June 28, 2024
The Act requires a government entity that seeks funding for a
				  9-1-1 system to submit to DIRM a system plan for review and approval. It is
				  recognized that much of the information needed to properly document the
				  proposed 9-1-1 system may not be available in the beginning stages of the
				  planning process, at which time, up to 30 months prior to system
				  implementation, certain levels of funding may be required, as provided for in
				  the Act. For this reason DIRM may grant preliminary approval based on
				  information and estimates available at the beginning of the planning cycle.
				  Such preliminary approval shall allow funding mechanisms to be activated so not
				  to unduly hamper system development. The remaining items of information
				  detailed below will be required as they become available, and a complete and
				  final plan must be submitted and approved prior to 9-1-1 system implementation.
				  The following items of information will suffice to allow an initial review of a
				  9-1-1 system plan. Corresponding actual, final, and complete information must
				  replace all estimated, partial, and incomplete information prior to 9-1-1
				  system implementation.
A. A document
				outlining and describing proposed agreements, understandings, duties and
				obligations, and activities associated with the intended contractual
				relationship between the government entity making application and telephone
				service supplier(s) whose equipment, facilities, and services will be required
				for system implementation and operation. This document must contain information
				specified in items
				203 H(1) through
				203 H(6) below; and
B. A determination, with justification, of
				the type of 9-1-1 system planned, as Enhanced 9-1-1 (E911) or Basic 9-1-1, as
				specified in subsection
				203 A below, and a statement of
				responsibility, as specified in subsection
				203 B below; and
C. A listing of all public safety agents and
				other service providers, as specified in subsection
				203 D below; and
D. A preliminary system description based on
				estimates of information specified in items
				203 I(1) through 203 I(4) below;
				and
E. A description of the
				existing public telephone system within the PCA, as specified in item 203 I(5)
				below; and
F. A mapping and
				addressing plan covering the entire PCA, as specified in subsection 203 J
				below; and
G. A plan for public
				instruction in 9-1-1 capabilities and usage, as specified in subsection 203 L
				below; and
H. A preliminary budget
				plan containing estimates of cost and revenue figures specified in subsection
				203 O below.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 1 - STANDARDS FOR IMPLEMENTATION, OPERATION, AND FUNDING OF 9-1-1 LOCAL EMERGENCY TELEPHONE SERVICES SYSTEMS › Section 19-204 - Commercial Mobile Radio System Surcharge

Current through Register Vol. 48, No. 6, June 28, 2024
Commercial Mobile Radio System (CMRS) providers shall collect
				  monthly CMRS Emergency 911 surcharges from each of their subscribers with a
				  South Carolina area code, in the amount of the average of the telephone (local
				  exchange access facility or wire line) emergency 911 surcharges collected in
				  South Carolina's counties, as annually calculated by the CMRS Emergency
				  Telephone Service Advisory Committee and approved by the Budget and Control
				  Board.
The CMRS providers shall submit these collected surcharges,
				  less two (2%) percent, if they choose, with an accounting thereof, under oath,
				  in a form prescribed by the Department of Revenue, to the Department, on or
				  before the twentieth day of the second month succeeding each monthly
				  collection.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 2 - SOUTH CAROLINA 211 NETWORK PROVIDER CERTIFICATION REQUIREMENTS › Section 19-210 - Purpose

Current through Register Vol. 48, No. 6, June 28, 2024
The purpose of these regulations is to establish
				  certification criteria for entities to become certified by the Board as South
				  Carolina 211 Network Providers as directed in Section
				  1-11-770(B)
				  of the South Carolina Code of Laws.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 2 - SOUTH CAROLINA 211 NETWORK PROVIDER CERTIFICATION REQUIREMENTS › Section 19-213 - Dispute Resolution

Current through Register Vol. 48, No. 6, June 28, 2024
A. Review
				Procedure; Exclusive Remedy. A candidate who is denied certification by the
				Board to become a South Carolina 211 Network Provider may seek review of the
				denial in the manner set forth in subsection B below within fifteen days of
				receiving notice of certification denial. A South Carolina 211 Network Provider
				whose Board certification is revoked may seek review of the revocation in the
				manner set forth in subsection B below within fifteen days of receiving notice
				of revocation.
B. Request for
				Review. A request for review under subsection A above shall be submitted in
				writing to the South Carolina 211 Network Coordinator, South Carolina State
				Budget and Control Board, Division of the State Chief Information Officer, 4430
				Broad River Road, Columbia, South Carolina 29210-4012. A request for review
				shall set forth the name of the party requesting administrative review, the
				grounds for review with enough particularity to give notice of the issues to be
				decided, the relief requested, and all information relied upon by the requestor
				to support the relief requested.
C.
				Administrative Review. The administrative review shall be performed by the
				Director of the Division of the State Chief Information Officer, or his
				representative. Any representative appointed by the Director shall be generally
				familiar with South Carolina 211 Network Provider certification and shall not
				have been directly involved with the certification decision under
				consideration. Upon receipt of the timely request for review, the Director or
				representative:
(1) shall request from the
				Board information used to reach the decision to deny or revoke
				certification;
(2) may request from
				the party requesting review any information the Director or representative
				believes necessary to reach a decision;
(3) may obtain any other information from any
				source as may in the Director's or representative's judgment be required to
				reach a decision; or
(4) may make a
				decision solely on the information provided by the requestor in its request for
				review.
The Director or representative may conduct any conferences or
				  nonadversarial proceedings the Director or representative deem necessary. Any
				  decision to conduct a conference or other nonadversarial proceeding is solely
				  within the discretion of the Director or representative.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 2 - INFORMATION RESOURCE MANAGEMENT › Subarticle 2 - SOUTH CAROLINA 211 NETWORK PROVIDER CERTIFICATION REQUIREMENTS › Section 19-214 - Revocation of 211 Number

Current through Register Vol. 48, No. 6, June 28, 2024
A. The 211
				dialing code shall only be used by entities certified by the Board as South
				Carolina Network 211 Providers. The Board shall notify any entity that is
				leasing the 211 number from a local exchange company and is not certified by
				the Board that it has thirty days from receipt of the notification to submit
				the South Carolina 211 Network Provider Certification Application Form, and
				accompanying written documentation that verifies compliance with the Board's
				certification criteria. If the entity leasing the 211 number fails to submit a
				completed certification application form within thirty days of receipt of the
				notice, or fails to become certified by the Board, the Board shall notify the
				local exchange company that the entity is not authorized to use the 211
				number.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-400 - SOUTH CAROLINA BARRIER FREE BUILDING DESIGN STANDARD

Current through Register Vol. 48, No. 6, June 28, 2024
Statutory Authority: 1976 Code Sections
				  40-1-40,
				  and
				  10-5-220,
				  et seq.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-400.1 - Authority

Current through Register Vol. 48, No. 6, June 28, 2024
(A) With the
			 exception of one and two family detached dwellings and other residential
			 buildings to be offered for sale as individual dwelling units, every building
			 or structure shall have all levels and areas made accessible to disabled
			 persons in accordance with the latest edition of the American National
			 Standards Institute, Inc. (ANSI) document A117.1, and the requirements of this
			 section.
(B) Buildings containing
			 dwelling units that are to be offered for rent, such as apartments, hotels,
			 dormitories, etc., shall provide the following number of fully accessible
			 units.
Total Number of Units
Number of Accessible Units
0 thru 19
1
20 or more
5%
Fractions of 1/2 or more shall be counted as a whole
							 unit
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-400.2 - Application

Current through Register Vol. 48, No. 6, June 28, 2024
(A) There shall be
			 no construction, alteration or leasing of a government building nor
			 construction or renovation of a public building except in conformity with these
			 Regulations. If the occupancy as defined in the Building Code of an existing
			 building is changed, that building shall be made to conform to the requirements
			 of these Regulations for the new occupancy. If the occupancy of a portion of an
			 existing building is changed, then only such portion which is changed shall
			 comply.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-400.3 - Administration

Current through Register Vol. 48, No. 6, June 28, 2024
(A)
			 Interpretation--Interpretation of these Regulations and provisions herein shall
			 be the responsibility of the local building officials, in consultation with the
			 appropriate State Officials where necessary. However, request for
			 interpretation may be forwarded to the Accessibility Committee for the South
			 Carolina Building Codes Council for resolution.
(B) Enforcement--The enforcement of these
			 Regulations including investigations shall be the responsibility of the
			 Building Official of each county or municipality within the state. If the
			 county or the municipality does not have a Building Official, the South
			 Carolina Building Codes Council shall enforce these Regulations.
(C) Conflicts--Where a conflict exists
			 between these Regulations and Section
			 10-5-210
			 through
			 10-5-320
			 of the Code of Laws of South Carolina, 1976, as amended, these Regulations
			 shall be superseded and governed by the applicable code section. Where there is
			 conflict between these Regulations and local and municipal ordinances, these
			 Regulations govern and shall be followed.
(D) All meetings and conferences, of an
			 agency of this State, in which participation by the public is invited or
			 anticipated, must be held in a place and manner that is accessible to persons
			 with disabilities, unless there are compelling reasons why specific elements of
			 accessibility cannot be provided. In such instances where specific elements of
			 accessibility cannot be provided, the meeting or conference areas shall be as
			 accessible as reasonably possible.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410 - SURPLUS PROPERTY

Current through Register Vol. 48, No. 6, June 28, 2024
CODE COMMISSIONER'S NOTE
2011 Act No. 47, Section 14(B), provided for the substitution
				of "intellectual disability" for "mental retardation" in the 1976 Code of Laws.
				At the Code Commissioner's discretion, the substitution was not made for the
				formal reference to the Department of Mental Retardation in this
				regulation.
Statutory Authority: 1976 Code Section
				  3-9-10
				  )
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.1 - State Plan for Surplus Property

Current through Register Vol. 48, No. 6, June 28, 2024
INTRODUCTION
A.
Address:
State Agency for Surplus Property (SASP)
1441 Boston Ave.
West Columbia, S. C. 29170
B. This plan
			 describes our primary mission. Our secondary mission is to acquire, warehouse
			 and distribute surplus property to all eligible donees in the state in
			 accordance with Public Law 94-519 as amended and FPMR 101.44 as
			 amended.
C. Hours of operation:
			 8:00 a.m. to 4:30 p.m., Monday through Friday, except State holidays.
D. All monies for goods and services are
			 handled directly by the accounting section of the Office of Internal Operations
			 of the S. C. Budget & Control Board.
E. All previous regulations which deal with
			 the Federal Surplus Property Plan and all regulations which conflict with the
			 State Plan for Surplus Property are hereby repealed.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.2 - Designation of State Agency

Current through Register Vol. 48, No. 6, June 28, 2024
The Office of General Services of the State Budget and Control
				Board has been designated as the State Agency for Surplus Property and will be
				responsible for administering the plan.
A. Organizational Chart (Copies of
			 organizational charts obtained from Office of General Services).
1. Showing organizational units and
			 functioning units. (Copies of organizational charts obtained from Office of
			 General Services) See B(1)(b) below.
2. Showing major lines of authority.
(a) To what official the Agency Director is
			 responsible and the supervision of organizational units.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.3 - Inventory and Accounting Systems

Current through Register Vol. 48, No. 6, June 28, 2024
A.
			 Scope of Accountability System.
All donable property approved for transfer, and donable
				property received, warehoused, and distributed by the State agency is accounted
				for under a full accountability system that meets the requirements of Section
				3-9-10,
				South Carolina Code and Public Law 94-519, as amended.
B. Checking Property into SASP Custody.
(1) Verification of property. Shipments
			 received are verified promptly. Property is received in an area which is
			 separated from the rest of the distribution center in order that there will be
			 no possibility of mingling with other items available to the donees.
(2) Documentation. The shipment is physically
			 checked against the shipping documents and the "Application for Donation of
			 Surplus Personal Property" (Form 123).
(3) Record preparation. Identification tags
			 are prepared and attached to the individual items. The documents are signed by
			 the stock clerk and forwarded to the office where the inventory clerk prepares
			 the inventory record.
(4) Overages
			 and Shortages. Property received is verified by a physical count with the
			 Holding Agency's shipping document. The "Application for Donation of Surplus
			 Property" (Form 123) is also verified to the count of property received. A SF
			 123 will be prepared and submitted to the appropriate GSA regional office for
			 line item overages of $500.00 or more in accordance with FPMR
			 101-44.115.
(5) Recording and
			 reporting difference. If the count of property received does not agree with the
			 Holding Agency's shipping document, an overage and shortage report is prepared
			 and delivered to the Holding Agency by screener for reconciliation with PDO.
			 Over and short items not reconciled are reported to GSA regional office in
			 accordance with FPMR Paragraph 101-44.115. Differences between items listed on
			 Form 123 and the physical count are handled in the manner outlined above. Any
			 such differences are also reflected by the monthly "Report of Surplus Property
			 Received."
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.4 - Return of Donated Property

Current through Register Vol. 48, No. 6, June 28, 2024
When determination has been made that property has not been
				placed in use by the donee, for the purposes for which it was donated, within
				one year from the date of receipt of the property, or when the donee has not
				used the property for one year thereafter under the terms and conditions of the
				application certification and agreement form signed by the administrative
				officer (or other authorized representative of the donee) as a condition of
				eligibility and repeated on the reverse side of each distribution document, the
				donee, if the property is still usable as determined by the State Agency,
				must:
(a) Return the property at his
			 own expense to the State Agency distribution center.
(b) Re-transfer the property to another
			 eligible donee as directed by the State Agency.
(c) Make such other disposal of the property
			 as the State Agency may direct.
(d)
			 The State Agency will periodically emphasize this requirement when
			 corresponding and meeting with donees and when surveying the utilization of
			 donated property at donee facilities.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.5 - Financing and Service Charges

Current through Register Vol. 48, No. 6, June 28, 2024
A.
			 Section
			 3-9-10,
			 Code of Laws of South Carolina, 1976. Any charges made or fees assessed by the
			 South Carolina Office of General Services for the acquisition, warehousing,
			 distribution or transfer of any property of the United States of America for
			 educational, public health or civil defense purposes, including research for
			 any such purpose which may now be or hereafter become eligible under the act,
			 shall be limited to those reasonably related to the costs of care and handling
			 in respect to its acquisition, receipt, warehousing, distribution or transfer.
			 The State Agency does not receive any appropriated funds from either State or
			 Federal sources.
B. Method of
			 Computing Service Charges.
Service charges shall be fair and equitable as related to the
				services performed and the direct and indirect cost of operations. In general
				the charges are related to the following expense factors:
(1) Personal Service
(a) Clerical
(b) Secretarial
(c) Purchasing & Supply
(d) Security
(e) Labor & Trades
(f) Equipment Operation
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.6 - Terms and Conditions on Donable Property

Current through Register Vol. 48, No. 6, June 28, 2024
A.
(1) The
			 State Agency will require each eligible donee, as a condition of eligibility,
			 to file with the State Agency an application, certification and agreement form
			 outlining the certifications and agreements, and the terms, conditions,
			 reservations and restrictions, under which all Federal surplus personal
			 property will be donated. Each form must be signed by the chief executive
			 officer of the donee institution agreeing to these requirements prior to the
			 donation of any surplus property. The certifications and agreements and terms,
			 conditions, reservations and restrictions will be printed on the reverse side
			 of each State Agency Issue Document.
(2) The following periods of restriction are
			 established by the State agency on all items of property with a unit
			 acquisition cost of $5,000 or more, and on all passenger motor vehicles.
(a) Passenger motor vehicles--18 months from
			 date the property is placed in use.
(b) Items with a unit acquisition cost of
			 $5000 to $10,000--18 months from the date the property is placed in
			 use.
(c) Items with a unit
			 acquisition cost over $10,000--30 months from the date the property is placed
			 in use.
(d) Aircraft (except combat
			 type) and vessels (50 feet or more in length) with a unit acquisition cost of
			 $5,000 or more--60 months from the date the property is placed in use. Such
			 donations shall be subject to the requirements of a Conditional Transfer
			 Document.
(e) Aircraft (combat
			 type)--restricted in perpetuity. Donation of combat type aircraft shall be
			 subject to the requirements of a Conditional Transfer Document.
(3) The State Agency may reduce
			 the period of restriction on items of property falling within the provisions of
			 Part VI, Paragraph A, Subparagraph (2), sub-paragraphs (c) and (d), at the time
			 of donation but not less than for a period of 18 months from the date the
			 property is placed in use, for good and sufficient reasons, such as the
			 condition of the property, or the proposed use (secondary utilization,
			 cannibalization, etc.).
(4) The
			 State Agency, at its discretion and when considered appropriate, may impose
			 such terms, conditions, reservations and restrictions, as it deems reasonable
			 on the use of donated property other than items with a unit acquisition cost of
			 $5,000 or more and passenger motor vehicles.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.7 - Non-utilized Donable Property

Current through Register Vol. 48, No. 6, June 28, 2024
A. All
			 property in the possession of the State Agency for 18 months, that cannot be
			 utilized by eligible donees, shall be reported to the General Services
			 Administration for disposal authorization as described in FPMR 101-44.205. In
			 accordance with this regulation the State Agency shall:
1. Transfer the property to another State or
			 Federal Agency.
2. Sell the
			 property by public sale.
3. Abandon
			 or destroy the property.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.8 - Fair and Equitable Distribution

Current through Register Vol. 48, No. 6, June 28, 2024
A. The State Agency shall provide for a fair
			 and equitable distribution of available surplus property to the eligible donees
			 in the State based upon their relative need and resources and their ability to
			 utilize the property in their program.
(1)
			 Need. In determining relative needs of eligible entities, the following
			 factors, among others, will be considered:
(a) Expression of interest by the eligible
			 donee for specific items of property.
(b) Justification of expressed needs defining
			 proposed purposes for use of property.
(c) Indication of whether the needs are
			 continuing or temporary.
(d) Nature
			 of requested items--whether common use and readily available items or more
			 specialized and not readily obtainable.
(e) Record of previous donations of similar
			 or like items to the donee.
(f)
			 Past performance in prompt pick-up and utilization of property, including
			 prompt payment of service charges.
(g) Location of property in relation to the
			 requesting donee.
(h) Extraordinary
			 needs created by disasters such as storms, floods, fires, etc.
(i) Population to be served by property
			 requested.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.9 - Eligibility

Current through Register Vol. 48, No. 6, June 28, 2024
A. Scope.
The State Agency procedures for determining the eligibility of
				public agencies and non-profit educational and public health institutions and
				organizations in the State shall be those standards and guidelines as set forth
				in FPMR 101-44.207.
B.
			 Determination of Eligibility.
The State Agency is responsible for the determination that an
				applicant is eligible as a public agency or a non-profit educational or public
				health institution or organization to participate in the program and receive
				donations of surplus personal property, and to utilize such property for the
				purposes authorized by the act. In establishing a listing of potential donees
				the following sources of information will be utilized:
(1) Public Agencies
(a) The Secretary of State
(b) The South Carolina Legislative
			 Manual
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.10 - Compliance and Utilization

Current through Register Vol. 48, No. 6, June 28, 2024
A. Scope
			 of Survey
(1) The State Agency shall effect
			 reviews for compliance by donees with the terms, conditions, reservations and
			 restrictions imposed on:
(a) Any property not
			 placed in use within one year from the date of acquisition and not used for a
			 period of one year after being placed in use.
(b) Any passenger motor vehicle.
(c) Any item of property with an acquisition
			 cost of $5,000 or more.
(d) Any
			 item having characteristics that require special handling or use limitations
			 imposed by GSA.
(e) Any other items
			 of property that the State Agency may impose special restrictions.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.11 - Consultation with Advisory Bodies, Public and Private Groups

Current through Register Vol. 48, No. 6, June 28, 2024
A.
(1) The State Agency will arrange for and
			 participate in local, regional or statewide meetings of such public and private
			 organizations and associations representing public agencies, educational,
			 public health, library, museums, civil defense, etc., to disseminate
			 information on the program, discuss procedures and problems and obtain the
			 recommendations on determining relative needs, resources and the utilization of
			 property and how we can provide a more effective service.
(2) The State Agency will regularly provide
			 information on the donation program to state and local officials, and to heads
			 of nonprofit institutions and organizations and will actively participate in
			 and provide speakers for conferences and meetings held by public and private
			 organizations upon request.
(3) The
			 State Agency in consultation with advisory bodies and public and private groups
			 will write eligible donees to submit expressions of need and interest for
			 property items so that the State Agency may advise the General Services
			 Administration of such requirements, including requirements for specific items
			 of property.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.12 - Audit

Current through Register Vol. 48, No. 6, June 28, 2024
A. Audit.
(1) An external audit of the operations and
			 financial affairs of the State Agency will be made by the South Carolina State
			 Auditor at least every two years. The audit shall include a review of the
			 conformance of the State Agency with the provisions of the State Plan of
			 Operation and the requirements of 41 CFR 101-44. Copy of this audit shall be
			 forwarded upon completion to the GSA Regional Office with advice as to
			 corrective action taken with respect to any exceptions or violations, indicated
			 by the audit. Internal audits will be made as required by the South Carolina
			 Office of General Services.
(2) It
			 is agreed that GSA may, for appropriate reasons, conduct its own audit of the
			 State Agency following due notice to the Governor of the State of South
			 Carolina the reasons for such audit. It is also agreed that GSA may visit the
			 State Agency for purposes of reviewing the Agency's operation when deemed
			 appropriate.
(3) Financial records
			 and all other books and records of the State Agency will be made available for
			 inspection by GSA, GAO, or other authorized Federal activities.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.13 - Cooperative Agreements

Current through Register Vol. 48, No. 6, June 28, 2024
A. The
			 State agency has the authority and will enter into such cooperative agreements
			 with Federal agencies or other states in accordance with FPMR 101-44.206. Such
			 agreements will involve, but will not be limited to, the following:
(1)
(a) Use
			 of property by the State Agency
(b)
			 Overseas property
(c) Use of
			 Federal Telecommunications System
(d) Inter-state transfers
(e) Others, as deemed necessary
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.14 - Liquidation

Current through Register Vol. 48, No. 6, June 28, 2024
A.
(1) Preparation of Plan
(a) In the event of, or at the time a
			 determination has been made by State officials to liquidate the State Agency, a
			 liquidation plan shall be prepared in accordance with FPMR
			 101-44.202(c)(14).
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.15 - Forms

Current through Register Vol. 48, No. 6, June 28, 2024
A. The Distribution
			 Document used will be an issue sheet, as described in Part III, Paragraph E of
			 the State Plan. The Document is a 4-part color coded document, pre-numbered, to
			 cover all issues of surplus property made to eligible donees or to other
			 states. The white copy (original) will be used for billing purposes in the
			 State Agency office, then filed in donee folder with copy of invoice. The
			 yellow copy is used at the Agency for posting to stock records and is
			 maintained in files at the distribution center in numerical order. The pink
			 copy is forwarded to the Agency's central office accounting for invoice mailing
			 to the donee and setting up accounts receivable records. The blue copy is
			 furnished to the donee when he signs for and picks up property.
B. Each restricted item issued is listed on a
			 separate Distribution Document, with proper description and notation on the
			 Document as to restricted time limit.
C. Aircraft and vessels (over 50 feet in
			 length) with a unit acquisition cost of $5,000 or more will be donated in
			 accordance with provisions of a Conditional Transfer Document.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-410.16 - Records

Current through Register Vol. 48, No. 6, June 28, 2024
A.
(1) Official records of the State Agency
			 shall be retained for a period of not less than three years.
(2) Records of property subject to
			 restrictions for more than two years shall be kept one year beyond the
			 specified period of restriction.
(3) Should property be in compliance status
			 at the end of the period of restriction, records shall be retained for at least
			 one year after the case is closed.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-415.1 - Authority for Tort Liability Insurance-Information Service

Current through Register Vol. 48, No. 6, June 28, 2024
The State Budget and Control Board, through the Office of
				General Services, is authorized to provide insurance for personnel employed by
				the State, its departments, agencies, institutions, commissions or boards, so
				as to protect such personnel against tort liability arising in the course of
				their employment. The Insurance Reserve Funds, formerly the Insurance Sinking
				Funds, shall be administered by the Chief of Insurance for the Office of
				General Services.
By codifying copies of the Tort Liability policy and the
				Medical Employee Professional Liability Insurance policy, and the Automobile
				Liability Certificate of Insurance, the Office of General Services purports to
				provide the public with information regarding the nature, terms, and scope of
				the insurance which it provides under Section
				1-11-140
				of the 1976 Code.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-415.2 - Nature, Terms and Scope of Insurance Policies

Current through Register Vol. 48, No. 6, June 28, 2024
A. The nature, terms and scope of the
			 Insurance Reserve Funds' tort liability is declared in the policy entitled
			 "General Liability Policy." This policy may be revised at the discretion of the
			 Office of General Services.
B. The
			 nature, terms, and scope of the Insurance Reserve Funds' liability for medical
			 employee professionals is declared in the policy entitled "Medical Employee
			 Professional Liability Insurance." This policy may be revised at the discretion
			 of the Office of General Services.
C. The nature, terms, and scope of the
			 Insurance Reserve Funds' liability for automobiles is declared in the policy
			 entitled "Automobile Liability." This certificate may be revised at the
			 discretion of the Office of General Services.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-415.6 - Insurance Reserve Fund

Current through Register Vol. 48, No. 6, June 28, 2024
All hospitals which are insured by the State Budget and Control
				Board through the Insurance Reserve Fund under a General Liability or
				Professional Liability Insurance Policy shall develop and implement a program
				providing for risk management and loss prevention. The risk management program
				must be approved by the Insurance Reserve Fund prior to its
				implementation.
The Hospital Risk Management Program shall include:
(a) A written plan for risk
			 management,
(b) Identification of a
			 risk manager,
(c) A committee of
			 reference for risk management,
(d)
			 Education and training,
(e) A
			 system for reporting incidents to the State Insurance Reserve Fund including
			 adverse effects of medical management, and
(f) Participation in loss control educational
			 programs and services sponsored by the State Insurance Reserve Fund.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-445 - Consolidated Procurement Code

Current through Register Vol. 48, No. 6, June 28, 2024
Statutory Authority: 1976 Code Sections
				  11-35-10 et
				  seq., and 2019 Act No. 41, Section 76
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-445.2005 - Internal Procurement Procedures; Procurement Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Procedures Manual.
All governmental bodies shall develop and maintain an internal
				procurement procedures manual and forward a copy, and any revisions, of such to
				the Materials Management Officer. Upon receipt of the respective governmental
				body's internal procurement procedures manual, the Materials Management Office
				shall be responsible for the following review:
(1) Determine that written internal
			 operations procedures as submitted (a) are consistent with the South Carolina
			 Consolidated Procurement Code and Regulations, (b) are consistent with any
			 policies or procedures published by the chief procurement officers for their
			 respective areas of responsibility, and (c) establish a clear means by which
			 vendors can identify the governmental body's procurement officers and the
			 limits of their authority.
(2)
			 Notify the governmental body of its findings in writing.
South Carolina Code of Regulations › Chapter 19 - STATE BUDGET AND CONTROL BOARD › Article 4 - OFFICE OF GENERAL SERVICES › Section 19-445.2010 - Disclosure of Procurement Information

Current through Register Vol. 48, No. 6, June 28, 2024
A. Reserved
B. Prior to the issuance of an award or
			 notification of intent to award, whichever is earlier, state personnel involved
			 in an acquisition shall forward or refer all requests for information regarding
			 the procurement to the responsible procurement officer. The procurement officer
			 will respond to the request.
C.
			 Prior to the issuance of an award or notification of intent to award, whichever
			 is earlier, state personnel involved in an acquisition shall not engage in
			 conduct that knowingly furnishes source selection information to anyone other
			 than the responsible procurement officer, unless otherwise authorized in
			 writing by the responsible procurement officer. "Source selection information"
			 means any of the following information that is related to or involved in the
			 evaluation of an offer (e.g., bid or proposal) to enter into a procurement
			 contract, if that information has not been previously made available to the
			 public or disclosed publicly:
(1) Proposed
			 costs or prices submitted in response to an agency solicitation, or lists of
			 those proposed costs or prices,
(2)
			 source selection plans,
(3)
			 technical evaluation plans,
(4)
			 technical evaluations of proposals,
(5) cost or price evaluations of proposals,
(6) information regarding which
			 proposals are determined to be reasonably susceptible of being selected for
			 award,
(7) rankings of responses,
			 proposals, or competitors,
(8)
			 reports, evaluations of source selection committees or evaluations panels,
(9) other information based on a
			 case-by-case determination by the procurement officer that its disclosure would
			 jeopardize the integrity or successful completion of the procurement to which
			 the information relates.