Virginia Administrative Code › Title 1 - ADMINISTRATION › Agency 20 - STATE BOARD OF ELECTIONS › Chapter 40 - VOTER REGISTRATION › Article 2 - Residency for Voter Registration › Section 1VAC20-40-40 - Review of application

Current through Register Vol. 40, No. 24, July 15, 2024
A. In the
				  event (i) an application to register to vote is not signed or is missing
				  information required by law, or (ii) the general registrar cannot determine
				  from the information provided on the application the location at which the
				  applicant intended to register, the general registrar shall deny the
				  application and process it in accordance with § 24.2-422 of the Code of
				  Virginia.
B. If an application to
				  register to vote contains all information required by law but contains other
				  apparent discrepancies, the general registrar may promptly resolve the
				  discrepancies through informal means. Informal means include ascertainment of
				  information through the statewide, voter registration system, the Division of
				  Motor Vehicles, and any form of communication with the applicant.
C. If an application to register to vote
				  contains all information required by law, and if any of the situations in the
				  subdivisions of this subsection apply, the general registrar shall not deny the
				  application, but shall ask the applicant to provide additional information in
				  support of the application. The general registrar shall request the information
				  in writing on a form prescribed by the board and the applicant shall respond in
				  writing. The application shall not be accepted or denied while the registrar is
				  awaiting the applicant's response. The general registrar shall act promptly to
				  resolve the question of residency as soon as possible. In the event the
				  applicant does not provide the requested information by the last day to
				  register as established in § 24.2-416 of the Code of Virginia and the general
				  registrar is unable to determine the applicant's residency through any other
				  means, the general registrar shall deny the application in accordance with §
				  24.2-422 B of the Code of Virginia.
1. The
				  applicant provides a mailing address in a different county, city, or state from
				  his residential address. In this situation, the general registrar shall
				  reconfirm the residential address and mailing address by asking the
				  supplemental questions provided in
				  1VAC20-40-50
				  and mailing the questions to both the residential and mailing
				  addresses;
2. The applicant
				  provides a residential address that cannot receive mail, or from which mail
				  sent by the registrar's office is returned. In this situation, the general
				  registrar shall ask for an alternate mailing address;
3. The applicant provides an address that is
				  temporary in nature. Temporary addresses shall include hotels, motels, motor
				  homes, hospitals and other short term medical care facilities, houseboats,
				  campgrounds or other facilities that have durational restrictions, such as a
				  30-day limitation, or any other transient address that would not be considered
				  as a typical permanent residence address. Temporary addresses shall not include
				  apartments or other facilities, such as dormitories, that provide for leases or
				  other rental agreements of at least six months duration. The general registrar
				  shall treat these addresses as permanent ones. In the event the applicant
				  provides an address that is temporary in nature, the general registrar shall
				  ask the supplemental questions provided in
				  1VAC20-40-50;
4. The applicant provides a residential
				  address that is a commercial, industrial, or other building that is not
				  normally used for residential purposes, or other nontraditional residential
				  address; or
5. The application
				  causes a conflict with another existing voter in the statewide, voter
				  registration system, such as a duplication of the social security number with
				  an existing voter.