reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-20 - Previous regulations terminated

Current through Register Vol. 40, No. 24, July 15, 2024
This chapter replaces the Standards for the Interim
					 Regulation of Children's Residential Facilities, (6VAC 35-51), and the
					 Standards for Juvenile Residential Facilities, (6VAC35-140), for the regulation
					 of all JCCs as defined herein. The Standards for the Interim Regulation of
					 Children's Residential Facilities and the Standards for Juvenile Residential
					 Facilities remain in effect for secure detention facilities and group homes,
					 regulated by the board, until such time as the board adopts new regulations
					 related thereto.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-30 - Certification

Current through Register Vol. 40, No. 24, July 15, 2024
A. The JCC shall
				  maintain a current certification demonstrating compliance with the provisions
				  of the Regulations Governing the Monitoring, Approval, and Certification of
				  Juvenile Justice Programs (6VAC35-20).
B. The JCC shall demonstrate compliance with
				  this chapter, other applicable regulations issued by the board, and applicable
				  statutes and regulations as interpreted by the assessment and compliance
				  measures approved in accordance with board regulations or department
				  procedures.
C. Documentation
				  necessary to demonstrate compliance with this chapter shall be maintained for a
				  minimum of three years.
D. The
				  current certificate shall be posted at all times in a place conspicuous to the
				  public.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-40 - Relationship to the regulatory authority

Current through Register Vol. 40, No. 24, July 15, 2024
All reports and information as the regulatory authority may
					 require to establish compliance with this chapter and other applicable
					 regulations and statutes shall be submitted to or made available to the
					 regulatory authority.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-50 - Variances

Current through Register Vol. 40, No. 24, July 15, 2024
A. Board action may
				  be requested by the superintendent to relieve a JCC from having to meet or
				  develop a plan of action for the requirements of a specific section or
				  subsection of this regulation, either permanently or for a determined period of
				  time, as provided in the Regulations Governing the Monitoring, Approval, and
				  Certification of Juvenile Justice Programs (6VAC35-20) and in accordance with
				  written procedures.
B. A variance
				  may not be implemented prior to approval of the board.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-55 - Operational procedures

Current through Register Vol. 40, No. 24, July 15, 2024
Current operational procedures shall be accessible to all
					 staff.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-60 - Serious incident reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. The following
				  events shall be reported as soon as practicable, but no later than 24 hours
				  after the incident, and in accordance with department procedures to the
				  director or his designee:
1. Any serious
				  illness, incident, injury, or accident involving injury of a
				  resident;
2. Any absence from the
				  facility without permission; and
3.
				  All other situations required by written procedures.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-70 - Suspected child abuse or neglect

Current through Register Vol. 40, No. 24, July 15, 2024
A. When there is
				  reason to suspect that a resident is an abused or neglected child, the matter
				  shall be reported immediately to the local department of social services as
				  required by § 63.2-1509 of the Code of Virginia and in accordance with written
				  procedures.
B. Any case of
				  suspected child abuse or neglect occurring at the JCC, occurring on a JCC
				  sponsored event or excursion, or involving JCC staff shall be reported within
				  24 hours, in accordance with written procedures, to (i) the director or his
				  designee, (ii) the court services unit, and (iii) the resident's parent or
				  legal guardian, as appropriate and applicable.
C. When a case of suspected child abuse or
				  neglect is reported to child protective services a record shall be maintained
				  at the facility that contains the following information:
1. The date and time the suspected abuse or
				  neglect occurred;
2. A brief
				  description of the suspected abuse or neglect;
3. Action taken as a result of the suspected
				  abuse or neglect; and
4. The name
				  or identifying information of the person to whom the report was made at the
				  local child protective services unit.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-75 - Reporting criminal activity

Current through Register Vol. 40, No. 24, July 15, 2024
A. Staff shall be
				  required to report all known criminal activity by residents or staff, including
				  but not limited to any physical abuse, sexual abuse, or sexual harassment of
				  residents, to the superintendent or designee.
B. The superintendent, in accordance with
				  written procedures, shall notify the appropriate persons or agencies, including
				  law enforcement and child protective services if applicable and appropriate, of
				  suspected criminal violations by residents or staff.
C. The JCC shall assist and cooperate with
				  the investigation of any such complaints and allegations as
				  necessary.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-80 - Grievance procedure

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  superintendent or designee shall ensure the facility's compliance with the
				  department's grievance procedure. The grievance procedure shall provide for the
				  following:
1. Resident participation in the
				  grievance process, with assistance from staff upon request;
2. Investigation of the grievance by an
				  impartial and objective person who is not the subject of the
				  grievance;
3. Documented, timely
				  responses to all grievances with the supporting reasons for the
				  decision;
4. At least one level of
				  appeal;
5. Administrative review of
				  grievances;
6. Protection of
				  residents from retaliation or the threat of retaliation for filing a grievance;
				  and
7. Immediate review of
				  emergency grievances with resolution as soon as practicable but no later than
				  eight hours after the initial review.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part I - General Provisions › Section 6VAC35-71-90 - Resident advisory committee

Current through Register Vol. 40, No. 24, July 15, 2024
Each JCC, except RDC, shall have a resident advisory
					 committee that (i) is representative of the facility's population and (ii)
					 shall meet monthly with the superintendent or designees during which time the
					 residents shall be given the opportunity to raise matters of concern to the
					 residents and the opportunity to have input into planning, problem-solving, and
					 decision-making in areas of the residential program that affect their
					 lives.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-100 - Administration and organization

Current through Register Vol. 40, No. 24, July 15, 2024
Each JCC shall have an organizational chart that includes
					 functions, services, and activities in administrative subunits, which shall be
					 reviewed and updated as needed, as determined by the JCC superintendent or
					 designee.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-110 - Organizational communications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  superintendent or designee shall meet, at least monthly, with all department
				  heads and key staff members.
B. The
				  superintendent or the assistant superintendent, chief of security, treatment
				  program supervisor, or counseling supervisor, if designated by the
				  superintendent, shall visit the living units and activity areas at least weekly
				  to encourage informal contact with employees and residents and to observe
				  informally the facility's living and working conditions. The superintendent
				  shall make such visits, at a minimum, one time per month.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-120 - Community relationships

Current through Register Vol. 40, No. 24, July 15, 2024
Each JCC shall designate a community liaison and, if
					 appropriate, a community advisory committee that serves as a link between the
					 facility and the community, which may include neighbors, local law enforcement,
					 and local government officials.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-130 - Participation of residents in human research

Current through Register Vol. 40, No. 24, July 15, 2024
A. Residents shall
				  not be used as subjects of human research except as provided in 6VAC35-170 and
				  in accordance with Chapter 5.1 (§ 32.1-162.16 et seq.) of Title 32.1 of the
				  Code of Virginia.
B. For the
				  purpose of this section, human research means any systematic investigation
				  using human subjects as defined by § 32.1-162.16 of the Code of Virginia and
				  6VAC35-170.Human research shall not include research prohibited by state or
				  federal statutes or regulations or research exempt from federal regulations or
				  mandated by any applicable statutes or regulations. The testing of medicines or
				  drugs for experimentation or research is prohibited.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-140 - Background checks

Current through Register Vol. 40, No. 24, July 15, 2024
A. Except as
				  provided in subsection B of this section, all persons who (i) accept a position
				  of employment or (ii) provide contractual services directly to a resident on a
				  regular basis and will be alone with a resident in the performance of their
				  duties in a JCC shall undergo the following background checks, in accordance
				  with § 63.2-1726 of the Code of Virginia, to ascertain whether there are
				  criminal acts or other circumstances that would be detrimental to the safety of
				  residents in the JCC:
1. A reference
				  check;
2. A criminal history record
				  check;
3. Fingerprint checks with
				  the Virginia State Police and Federal Bureau of Investigation (FBI);
4. A central registry check with Child
				  Protective Services; and
5. A
				  driving record check, if applicable to the individual's job duties.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-150 - Required initial orientation

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before the
				  expiration of the employee's seventh work day at the facility, each employee
				  shall be provided with a basic orientation on the following:
1. The facility;
2. The population served;
3. The basic objectives of the
				  program;
4. The facility's
				  organizational structure;
5.
				  Security, population control, emergency preparedness, and evacuation procedures
				  in accordance with
				  6VAC35-71-460 (emergency and
				  evacuation procedures);
6. The
				  practices of confidentiality;
7.
				  The residents' rights; and
8. The
				  basic requirements of and competencies necessary to perform in their
				  positions.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-160 - Required initial training

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each employee
				  shall complete initial, comprehensive training that is specific to the
				  individual's occupational class, is based on the needs of the population
				  served, and ensures that the individual has the competencies to perform the
				  position responsibilities. Contractors shall receive training required to
				  perform their position responsibilities in a correctional
				  environment.
B. Direct care staff
				  and employees responsible for the direct supervision of residents shall, before
				  that employee is responsible for the direct supervision of a resident, complete
				  at least 120 hours of training which shall includetraining in the following
				  areas:
1. Emergency preparedness and
				  response;
2. First aid and
				  cardiopulmonary resuscitation, unless the individual is currently certified,
				  with certification required as applicable to their duties;
3. The facility's behavior management
				  program;
4. The residents' rules of
				  conduct and the rationale for the rules;
5. The facility's behavior interventions,
				  with restraint training required as applicable to their duties;
6. Child abuse and neglect;
7. Mandatory reporting;
8. Maintaining appropriate professional
				  relationships;
9. Appropriate
				  interaction among staff and residents;
10. Suicide prevention;
11. Residents' rights, including but not
				  limited to the prohibited actions provided for in
				  6VAC35-71-550 (prohibited actions);
12. Standard
				  precautions;
13. Recognition of
				  signs and symptoms and knowledge of actions required in medical
				  emergencies;
14. Adolescent
				  development;
15. Procedures
				  applicable to the employees' position and consistent with their work profiles;
				  and
16. Other topics as required by
				  the department and any applicable state or federal statutes or
				  regulations.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-170 - Retraining

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each employee
				  shall complete retraining that is specific to the individual's occupational
				  class and the position's job description, and addresses any professional
				  development needs.
1. Direct care staff and
				  employees who provide direct supervision of the residents shall complete 40
				  hours of training annually, inclusive of the requirements of this
				  section.
2. Administrative and
				  managerial staff shall receive at least 40 hours of training
				  annually.
3. Clerical and support
				  staff shall receive at least 16 hours of training annually.
4. Contractors shall receive retraining as
				  required to perform their position responsibilities in the correctional
				  environment.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-180 - Code of ethics

Current through Register Vol. 40, No. 24, July 15, 2024
A written set of rules describing acceptable standards of
					 conduct for all employees shall be available to all
					 employees.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-185 - Employee tuberculosis screening and follow-up

Current through Register Vol. 40, No. 24, July 15, 2024
A. On or before the
				  employee's start date at the facility and at least annually thereafter each
				  employee shall submit the results of a tuberculosis screening assessment that
				  is no older than 30 days. The documentation shall indicate the screening
				  results as to whether there is an absence of tuberculosis in a communicable
				  form.
B. Each employee shall submit
				  evidence of an annual evaluation of freedom from tuberculosis in a communicable
				  form.
C. Employees shall undergo a
				  subsequent tuberculosis screening or evaluation, as applicable, in the
				  following circumstances:
1. The employee comes
				  into contact with a known case of infectious tuberculosis; or
2. The employee develops chronic respiratory
				  symptoms of three weeks duration.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-190 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-200 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-210 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-220 - Selection and duties of volunteers and interns

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any JCC that
				  uses volunteers or interns shall implement written procedures governing their
				  selection and use. Such procedures shall provide for the evaluation of persons
				  and organizations in the community who wish to associate with the
				  residents.
B. Volunteers and
				  interns shall have qualifications appropriate for the services
				  provided.
C. The responsibilities
				  of interns and individuals who volunteer on a regular basis shall be clearly
				  defined in writing.
D. Volunteers
				  and interns may not be responsible for the duties of direct care
				  staff.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-230 - Volunteer and intern background checks

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any individual
				  who (i) volunteers or is an intern on a regular basis in a JCC and (ii) will be
				  alone with a resident in the performance of the position's duties shall be
				  subject to the background check requirements provided for in of
				  6VAC35-71-140 A (background
				  checks).
B. Documentation of
				  compliance with the background check requirements shall be maintained for each
				  volunteer or intern for whom a background check is required.
C. A JCC that uses volunteers or interns
				  shall implement written procedures for supervising volunteers or interns, on
				  whom background checks are not required or whose background checks have not
				  been completed, who have contact with residents.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-240 - Volunteer and intern orientation and training

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any individual
				  who (i) volunteers on a regular basis or is an intern in a JCC and will be
				  alone with the resident or (ii) is the designated leader for a group of
				  volunteers shall be provided with a basic orientation on the following:
1. The facility;
2. The population served;
3. The basic objectives of the
				  department;
4. The department and
				  facility organizational structure;
5. Security, population control, emergency
				  preparedness, and evacuation procedures;
6. The practices of
				  confidentiality;
7. The residents'
				  rights, including but not limited to the prohibited actions provided for in
				  6VAC35-71-550 (prohibited actions);
				  and
8. The basic requirements of
				  and competencies necessary to perform their duties and
				  responsibilities.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-250 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-260 - Maintenance of records

Current through Register Vol. 40, No. 24, July 15, 2024
A. A separate
				  written or automated case record shall be maintained for each resident, which
				  shall include all correspondence and documents received by the JCC relating to
				  the care of that resident and documentation of all case management services
				  provided.
B. Separate health care
				  records, including behavioral health, as applicable, and medical records, shall
				  be kept on each resident. Health care records shall be maintained in accordance
				  with 6VAC35-71-1020 (residents' health
				  records) and applicable statutes and regulations. Behavioral health care
				  records may be kept separately from other medical records.
C. Each case record and health care record
				  shall be kept up to date and in a uniform manner in accordance with written
				  procedures. Case records shall be released in accordance with §§ 16.1-300 and
				  16.1-309.1 of the Code of Virginia and applicable state and federal laws and
				  regulations.
D. The procedures for
				  management of residents' records, written and automated, shall describe
				  confidentiality, accessibility, security, and retention of records including:
1. Access, duplication, dissemination, and
				  acquiring of information only to persons legally authorized according to
				  federal and state laws;
2. Security
				  measures to protect records from loss, unauthorized alteration, inadvertent or
				  unauthorized access, disclosure of information, and transportation of records
				  between service sites; and
3.
				  Designation of the person responsible for records management.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part II - Administrative and Personnel › Section 6VAC35-71-270 - Face sheet

Current through Register Vol. 40, No. 24, July 15, 2024
A. At the time of
				  admission, each resident's record shall include a completed face sheet that
				  contains (i) the resident's full name, last known residence, birth date,
				  birthplace, sex, race, social security number or other unique identifier,
				  religious preference, and admission date; and (ii) names, addresses, and
				  telephone numbers of the resident's legal guardians, supervising agency,
				  emergency contacts, and parents, if appropriate.
B. The face sheet shall be updated when
				  changes occur and maintained in accordance with written procedures.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-280 - Buildings and inspections

Current through Register Vol. 40, No. 24, July 15, 2024
A. All newly
				  constructed buildings, major renovations to buildings, and temporary structures
				  shall be inspected and approved by the appropriate building officials. There
				  shall be a valid, current certificate of occupancy available at each
				  JCC.
B. A current copy of the
				  facility's annual inspection by fire prevention authorities indicating that all
				  buildings and equipment are maintained in accordance with the Virginia
				  Statewide Fire Prevention Code (13VAC5-51) shall be maintained. If the fire
				  prevention authorities have failed to timely inspect the facility's buildings
				  and equipment, the facility shall maintain documentation of its request to
				  schedule the annual inspection, as well as documentation of any necessary
				  follow-up. For this subsection, the definition of annual shall be defined by
				  the Virginia Department of Fire Programs, State Fire Marshal's Office.
C. The facility shall maintain a
				  current copy of its compliance with annual inspection and approval by an
				  independent, outside source in accordance with state and local inspection laws,
				  regulations, and ordinances, of the following:
1. General sanitation;
2. The sewage disposal system, if
				  applicable;
3. The water supply, if
				  applicable;
4. Food service
				  operations; and
5. Swimming pools,
				  if applicable.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-290 - Equipment and systems inspections and maintenance

Current through Register Vol. 40, No. 24, July 15, 2024
A. All safety,
				  emergency, and communications equipment and systems shall be inspected, tested,
				  and maintained by designated staff in accordance with the manufacturer's
				  recommendations or instruction manuals or, absent such requirements, in
				  accordance with a schedule that is approved by the superintendent.
1. The facility shall maintain a listing of
				  all safety, emergency, and communications equipment and systems and the
				  schedule established for inspections and testing.
2. Testing of such equipment and systems
				  shall, at a minimum, be conducted quarterly.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-300 - Alternate power source

Current through Register Vol. 40, No. 24, July 15, 2024
Each JCC shall have access to an alternate power source to
					 maintain essential services in an emergency.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-310 - Heating and cooling systems and ventilation

Current through Register Vol. 40, No. 24, July 15, 2024
A. Heat shall be
				  distributed in all rooms occupied by the residents so that a temperature no
				  less than 68°F is maintained, unless otherwise mandated by state or federal
				  authorities.
B. Air conditioning or
				  mechanical ventilating systems, such as electric fans, shall be provided in all
				  rooms occupied by residents when the temperature in those rooms exceeds
				  80°F.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-320 - Lighting

Current through Register Vol. 40, No. 24, July 15, 2024
A. Sleeping and
				  activity areas shall provide natural lighting.
B. All areas within buildings shall be
				  lighted for safety, and the lighting shall be sufficient for the activities
				  being performed.
C. Night lighting
				  shall be sufficient to observe residents.
D. Operable flashlights or battery-powered
				  lanterns shall be accessible to each direct care staff on duty.
E. Outside entrances and parking areas shall
				  be lighted.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-330 - Plumbing and water supply; temperature

Current through Register Vol. 40, No. 24, July 15, 2024
A. Plumbing shall
				  be maintained in operational condition, as designed.
B. An adequate supply of hot and cold running
				  water shall be available at all times.
C. Precautions shall be taken to prevent
				  scalding from running water. Hot water temperatures should be maintained at
				  100°F to 120°F.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-340 - Drinking water

Current through Register Vol. 40, No. 24, July 15, 2024
A. In all JCCs
				  constructed after January 1, 1998, all sleeping areas shall have fresh drinking
				  water for residents' use.
B. All
				  activity areas shall have potable drinking water available for residents'
				  use.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-350 - Toilet facilities

Current through Register Vol. 40, No. 24, July 15, 2024
A. There
				  shall be toilet facilities available for resident use in all sleeping areas for
				  each JCC constructed after January 1, 1998.
B. There shall be at least one toilet, one
				  hand basin, and one shower or tub for every eight residents for facilities
				  certified on or before December 27, 2007. There shall be one toilet, one hand
				  basin, and one shower or tub for every four residents in any building
				  constructed or structurally modified on or after December 28, 2007.
C. There shall be at least one bathtub in
				  each facility.
D. The maximum
				  number of employees on duty in the living unit shall be counted in determining
				  the required number of toilets and hand basins when a separate bathroom is not
				  provided for staff.
Statutory Authority: §§ 66-10 and 66-13 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-360 - Sleeping areas

Current through Register Vol. 40, No. 24, July 15, 2024
A. Male and female
				  residents shall have separate sleeping areas.
B. Beds in all facilities or sleeping areas
				  established, constructed, or structurally modified after July 1, 1981, shall be
				  at least three feet apart at the head, foot, and sides; and double-decker beds
				  in such facilities shall be at least five feet apart at the head, foot, and
				  sides. Facilities or sleeping areas established, constructed, or structurally
				  modified before July 1, 1981, shall have a bed placement plan approved by the
				  director or designee.
C. Mattresses
				  shall be fire retardant as evidenced by documentation from the manufacturer,
				  except in buildings equipped with an automated sprinkler system as required by
				  the Virginia Uniform Statewide Building Code (13VAC5-63).
D. Sleeping quarters established,
				  constructed, or structurally modified after July 1, 1981, shall have:
1. At least 80 square feet of floor area in a
				  bedroom accommodating one person;
2. At least 60 square feet of floor area per
				  person in rooms accommodating two or more persons; and
3. Ceilings with a primary height at least
				  7-1/2 feet in height exclusive of protrusions, duct work, or dormers.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-370 - Furnishings

Current through Register Vol. 40, No. 24, July 15, 2024
All furnishings and equipment shall be safe, clean, and
					 suitable to the ages and for the number of residents.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-380 - Disposal of garbage and waste

Current through Register Vol. 40, No. 24, July 15, 2024
Provision shall be made for the collection and legal
					 disposal of all garbage and waste materials.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-390 - Hazardous materials and chemicals

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each facility
				  shall have a hazard communication plan that (i) governs the evaluation of the
				  potential hazards of chemicals used at the facility and (ii) requires the
				  communication of information to employees concerning hazards and appropriate
				  protective measures.
B. All
				  flammable, toxic, medical, and caustic materials within the JCC shall be
				  stored, used, and disposed of in appropriate receptacles and in accordance with
				  federal, state, and local requirements.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-400 - Smoking prohibition

Current through Register Vol. 40, No. 24, July 15, 2024
Residents shall be prohibited from using, possessing,
					 purchasing, or distributing any tobacco products. Tobacco products, including
					 cigarettes, cigars, pipes, and smokeless tobacco, such as chewing tobacco or
					 snuff, shall not be used by staff or visitors in any areas of the facility or
					 its premises where residents may see or smell the tobacco
					 product.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-410 - Space utilization

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each JCC shall
				  provide for the following:
1. An indoor
				  recreation area with appropriate recreation materials;
2. An outdoor recreation area;
3. Kitchen facilities and equipment for the
				  preparation and service of meals;
4. A dining area equipped with tables and
				  seating
;
5. Space
				  and equipment for laundry, if laundry is done on site;
6. Space for the storage of items such as
				  first aid equipment, household supplies, recreational equipment, and other
				  materials;
7. A designated visiting
				  area that permits informal communication between residents and visitors,
				  including opportunity for physical contact in accordance with written
				  procedures;
8. Space for
				  administrative activities including, as appropriate to the program,
				  confidential conversations and the storage of records and materials;
				  and
9. A central medical room with
				  medical examination facilities equipped in consultation with the health
				  authority.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-420 - Kitchen operation and safety

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each facility
				  shall have a food service operation maintenance plan that addresses the
				  following:
(i) food sanitation and safety
				  procedures;
(ii) the inspection of
				  all food service, preparation, and dining areas and equipment;
(iii) a requirement for sanitary and
				  temperature-controlled storage facilities for food; and
(iv) the monitoring of refrigerator and water
				  temperatures.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-430 - Maintenance of the buildings and grounds

Current through Register Vol. 40, No. 24, July 15, 2024
A. The interior and
				  exterior of all buildings and grounds shall be safe, maintained, and reasonably
				  free of clutter and rubbish. This includes but is not limited to (i) required
				  locks, mechanical devices, indoor and outdoor equipment, and furnishings; and
				  (ii) all areas where residents, staff, and visitors may reasonably be expected
				  to have access.
B. All buildings
				  shall be reasonably free of stale, musty, or foul odors.
C. Each facility shall have a written plan to
				  control pests and vermin. Buildings shall be kept reasonably free of flies,
				  roaches, rats, and other vermin. Any condition conducive to harboring or
				  breeding insects, rodents, or other vermin shall be eliminated immediately.
				  Each facility shall document efforts to eliminate such conditions, as
				  applicable
.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part III - Physical Environment › Section 6VAC35-71-440 - Animals on the premises

Current through Register Vol. 40, No. 24, July 15, 2024
A. Animals
				  maintained on the premises shall be housed at a reasonable distance from
				  sleeping, living, eating, and food preparation areas as well as a safe distance
				  from water supplies.
B. Animals
				  maintained on the premises shall be tested, inoculated, and licensed as
				  required by law.
C. The premises
				  shall be kept reasonably free of stray domestic animals.
D. Pets shall be provided with clean sleeping
				  areas and adequate food and water.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part IV - Safety and Security › Section 6VAC35-71-450 - Fire prevention plan

Current through Register Vol. 40, No. 24, July 15, 2024
Each JCC shall develop and implement a fire prevention plan
					 that provides for an adequate fire protection service.
Statutory Authority
§§ 16.1-309.9, 66-10, and 66-25.1 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 71 - REGULATION GOVERNING JUVENILE CORRECTIONAL CENTERS › Part IV - Safety and Security › Section 6VAC35-71-460 - Emergency and evacuation procedures

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each JCC shall
				  have a written emergency preparedness and response plan. The plan shall
				  address:
1. Documentation of contact with the
				  local emergency coordinator to determine (i) local disaster risks; (ii)
				  communitywide plans to address different disasters and emergency situations;
				  and (iii) assistance, if any, that the local emergency management office will
				  provide to the facility in an emergency;
2. Analysis of the facility's capabilities
				  and potential hazards, including natural disasters, severe weather, fire,
				  flooding, workplace violence or terrorism, missing persons, severe injuries, or
				  other emergencies that would disrupt the normal course of service
				  delivery;
3. Written emergency
				  management procedures outlining specific responsibilities for (i) provision of
				  administrative direction and management of response activities; (ii)
				  coordination of logistics during the emergency; (iii) communications; (iv) life
				  safety of employees, contractors, interns, volunteers, visitors, and residents;
				  (v) property protection; (vi) community outreach; and (vii) recovery and
				  restoration;
4. Written emergency
				  response procedures for (i) assessing the situation; (ii) protecting residents,
				  employees, contractors, interns, volunteers, visitors, equipment, and vital
				  records; and (iii) restoring services shall address:
a. Communicating with employees, contractors,
				  and community responders;
b.
				  Warning and notification of residents;
c. Providing emergency access to secure areas
				  and opening locked doors;
d.
				  Requiring fire and emergency keys that are instantly identifiable by sight and
				  touch;
e. Conducting evacuations to
				  emergency shelters or alternative sites and accounting for all
				  residents;
f. Relocating residents,
				  if necessary;
g. Notifying parents
				  and legal guardians, as applicable and appropriate;
h. Alerting emergency personnel and sounding
				  alarms;
i. Locating and shutting
				  off utilities when necessary; and
j. Providing for a planned, personalized
				  means of effective egress for residents who use wheelchairs, crutches, canes,
				  or other mechanical devices for assistance in walking.
5. Supporting documents that would be needed
				  in an emergency, including emergency call lists, building and site maps
				  necessary to shut off utilities, designated escape routes, and list of major
				  resources such as local emergency shelters; and
6. Schedule for testing the implementation of
				  the plan and conducting emergency preparedness drills.