Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 7 - STATE PRESERVATION BOARD › Chapter 111 - RULES AND REGULATIONS OF THE BOARD › Section 111.23 - Fund-Raising Policy

Current through Reg. 49, No. 28; July 12, 2024
(a) Procedures for
				solicitation and acceptance of contributions of funds and securities by
				entities other than the State Preservation Board on behalf of the board to
				benefit the buildings, programs and grounds under State Preservation Board
				authority.
(1) Purpose. To provide guidelines
				and establish standards of procedure for the solicitation and acceptance of
				contributions of funds and securities to the State Preservation
				Board.
(2) Procedure.
(A) All proposals for solicitation and
				contributions of money by entities other than the State Preservation Board must
				be submitted in writing to the office of the State Preservation Board for
				review. Approval will be deferred pending submittal of all required
				documentation and proper review.
(B) Letters or proposals concerning
				solicitations and/or contributions shall be reviewed, along with any pertinent
				legal documents and forms by the office of the State Preservation Board, legal
				counsel for the State Preservation Board, and any additional advisors
				considered appropriate to make recommendations for acceptance or denial.
				Letters must include:
(i) names and addresses
				of each individual, corporation, or organization (including officers and
				directors), soliciting and contributing funds or securities, and a copy of the
				group exemption letter showing compliance with Section 501(c)(3) of the
				Internal Revenue Code for all nonprofit corporations;
(ii) amount of funds or securities to be
				contributed;
(iii) source of funds
				or description of method of obtaining funds;
(iv) date(s) funds will be donated or
				securities transferred;
(v)
				contributors may specify their donations be used for a particular item or
				items, room renovation or conservation of a specific item(s). The costs will be
				determined by the office of the State Preservation Board and submitted in
				writing to the contributor. With prior approval by the executive director of
				the State Preservation Board, contributors may donate to the following
				categories:
(I) general
				preservation;
(II) antique and
				reproduction period furnishings;
(III) Capitol collection art acquisition and
				conservation;
(IV) preservation of
				the historical Capitol grounds;
(V)
				educational programming;
(VI) The
				Bob Texas State History Museum;
(VII) other projects approved by the
				board;
(vi) current
				financial statement or annual report.
(C) Contributions will not be accepted if:
(i) the method of solicitation or the source
				of funds is determined by the office of the State Preservation Board to be
				inappropriate for contributions benefiting the Capitol or Museum;
(ii) administrative costs of solicitation
				effort exceed 25% of total budget;
(iii) the name of the agency project is used
				in acquiring funds without written approval from the executive director of the
				State Preservation Board;
(iv) all
				required documentation is not received by the executive director of the State
				Preservation Board or is not in compliance with City of Austin, state, or
				federal regulations.