Virginia Administrative Code › Title 1 - ADMINISTRATION › Agency 20 - STATE BOARD OF ELECTIONS › Chapter 20 - GENERAL ADMINISTRATION › Section 1VAC20-20-30 - Organization of State Board of Elections; seal

Current through Register Vol. 40, No. 24, July 15, 2024
A. The board shall have a chairman and a
				vice-chairman of the board, in addition to the ex-officio secretary. The
				chairman shall preside at all meetings and perform the usual functions of a
				presiding officer and such other duties as are imposed by these regulations or
				from time to time by the board. In the chairman's absence, the vice-chairman
				shall perform these functions and duties. Each member, except the secretary,
				shall receive a per diem and expenses for attendance. Expenses shall be
				reported on forms approved by the Department of Accounts. The secretary is
				authorized to sign the vouchers for the payment of such expenses.
B. The secretary shall be authorized and it
				shall be the secretary's duty to employ such assistants and to purchase such
				equipment and supplies as are necessary from time to time, subject to the
				provisions of the law creating the board and the provisions of the laws and
				rules relating to the budgetary and personnel systems. The secretary or
				secretary's designee is authorized to execute necessary vouchers for the
				payment of the salaries of such assistants and for equipment and supplies so
				secured.
C. The secretary is
				authorized and directed to perform all duties of a routine and administrative
				character imposed upon the board by the law creating the same and other such
				duties delegated to the secretary by the board.
D. The secretary is authorized to do all
				things necessary to the proper execution of the law creating and governing the
				board and in the performance of the duties imposed upon it insofar as the same
				are not from their nature such as can be performed only by the board in its
				corporate capacity.
E. The
				secretary is authorized and directed to consult with and obtain the advice of
				the Attorney General, on behalf of and in the name of the board, whenever in
				the secretary's judgment occasion arises.
F. Routine and informal action of the board
				or of the secretary within the scope of the secretary's authority may be
				evidenced merely by the signature of the secretary.
G. Three members of the board shall
				constitute a quorum for the transaction of business at any duly constituted
				meeting.
H. Notice of each meeting
				of the board shall be given to all board members either by the secretary or the
				member calling the meeting at least three business days prior to the meeting
				except in the case of an emergency as defined in §
									2.2-3701 of the Code
				of Virginia. Notice shall be given to the public as required by §
									2.2-3707
				of the Code of Virginia. All meetings shall be conducted in accordance with the
				requirements of the Virginia Freedom of Information Act (§
									2.2-3700 et
				seq. of the Code of Virginia). All meetings shall be open to the public unless
				the board goes into a closed meeting pursuant to §
									2.2-3711
				of the Code of Virginia.
I. A
				record of formal official and definitive actions of the board shall be
				preserved in a record book which may be bound or loose leaf.
J. The secretary shall keep the seal of the
				board and affix the seal to evidence formal action of the board.
Statutory Authority: §
											24.2-103
					 of the Code of Virginia.