Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 660 - REGULATIONS GOVERNING THE REENROLLMENT OF STUDENTS COMMITTED TO THE DEPARTMENT OF JUVENILE JUSTICE › Section 8VAC20-660-10 - Definitions

Current through Register Vol. 40, No. 24, July 15, 2024
The following words and terms when used in this chapter
				  shall have the following meanings unless the text clearly indicates
				  otherwise:
"Educational programs" means educational programs that are
				  designed to provide educational services to eligible students who are receiving
				  such services in school divisions, juvenile correctional centers, jails,
				  juvenile detention homes /centers, or state-operated programs.
"Educational status" includes but is not limited to the most
				  recent assessment results, including standardized tests, inclusion of a
				  student's special education eligibility and related evaluations, most recent
				  Individualized Education Plan (IEP), if applicable, academic credits and
				  partial credits earned, and participation in career and technical programs, if
				  applicable.
"Eligible" means of school age or eligible for special
				  education services as defined in §§ 22.1-1, 22.1-5, and 22.1-213 of
				  the Code of Virginia.
"Final reenrollment plan" means the written documentation
				  developed by the receiving school division that addresses the student's
				  education program, placement, and support services upon reenrollment.
"Preliminary reenrollment plan" means the written
				  documentation for a person to be released from Department of Juvenile Justice
				  custody who is of school attendance age or is eligible for special education
				  services pursuant to § 22.1-213 of the Code of Virginia. The plan
				  describes the student's educational history while in the custody of the
				  Department of Juvenile Justice, current status, identification of school
				  placement upon release, recommendations for an education program following
				  reenrollment, and recommendations for student supports, such as counseling
				  services.
"Receiving school division" means the school division or
				  state-operated program where the student will enroll upon release from the
				  custody of the Department of Juvenile Justice.
"Reenrollment" means the process of transitioning eligible
				  youth released from Department of Juvenile Justice custody into attendance in
				  public schools.
"Reenrollment coordinator" means the school division or
				  state-operated program staff person designated to work with the parole officer,
				  the Department of Correctional Education or detention home/center educational
				  personnel, the transition team, the reenrollment team, and the IEP team, if
				  applicable, to coordinate the development of the reenrollment plan.
"Reenrollment team" means the group convened by the division
				  superintendent or designee of the receiving school division to prepare for and
				  implement the reenrollment of the student. The reenrollment team shall include,
				  at a minimum, the guidance counselor, the special education director or
				  qualified designee as appropriate, the principal or assistant principal if
				  designated, the reenrollment coordinator, and the parole officer. The student's
				  parent(s) or legal guardians(s) and the school social worker or psychologist
				  shall be invited to participate in meetings of the reenrollment team. The
				  reenrollment team shall consult the student. If a student is eligible for
				  special education services, the reenrollment team shall coordinate planning
				  with the student's IEP team.
"Scholastic record" means records that are directly related
				  to a student and that are maintained by an educational agency or institution or
				  by a party acting for the agency or institution. These include, but are not
				  limited to, documentation pertinent to the educational growth and development
				  of students as they progress through school, the high school transcript,
				  student disciplinary records, achievement and test data, cumulative health
				  records to include immunization records, reports of assessment for eligibility
				  for special education services, and Individualized Education Programs.
The term "scholastic record" does not include records of
				  instructional, supervisory, administrative, and ancillary educational personnel
				  that are kept in the sole possession of the maker of the record and are not
				  accessible or revealed to any other person except a temporary substitute for
				  the maker of the record. Also, in accordance with § 22.1-289 of the Code
				  of Virginia, a notice of adjudication or conviction received by a
				  superintendent relating to an incident that did not occur on school property or
				  during a school-sponsored activity shall not be part of a student's scholastic
				  record.
"Students in detention homes/centers" means those students
				  residing in detention homes or centers for more than 30 calendar days.
"Transition team" means the Department of Correctional
				  Education (DCE) or detention home/center principal or assistant principal, the
				  DCE or detention home/center counselor, the DCE transition specialist or the
				  detention home/center teacher, the juvenile correctional center counselor, a
				  representative of the student's IEP team, if applicable, and the student's
				  parole officer. This team assembles the student's scholastic record and other
				  relevant documents, develops the preliminary reenrollment plan in consultation
				  with the student, and provides information and the preliminary plan to the
				  receiving school division. Transition team members may also include the school
				  division of origin for the student, if different from the receiving school
				  division, and the reenrollment coordinator. Transition team members may also be
				  part of the reenrollment team.
Statutory Authority
§§ 16.1-293, 22.1-17.1 and 22.1-343 of the Code
					 of Virginia.