Pennsylvania Code › Title 1 - GENERAL PROVISIONS › Part I - Joint Committee on Documents › Chapter 13 - PREPARATION AND TRANSMITTAL OF DOCUMENTS GENERALLY › ORIGINAL AND DUPLICATE ORIGINAL › Section 13.12 - Requirements as to form and size

Current through Register Vol. 54, No. 28, July 13, 2024
Documents deposited with the Bureau by an agency under this
					 part shall conform to this part and to the following requirements as to form
					 and size:
(1) The first page or face
				  sheet of each document shall be white paper 8 1/2 inches wide by 11 inches in
				  length. A 2 1/2 inch margin shall be left across the top of the sheet
				  immediately below which there shall be three boxes each 2 1/2 inches high. The
				  center box shall be 3 1/2 inches wide and the boxes on either side shall be 2
				  1/2 inches wide. In the center box there shall appear the following language:
"Copy below is hereby certified to be a true and correct
					 copy of a document issued, prescribed or promulgated by:"
which shall be followed by the name of the agency issuing
					 the document, the fiscal note number, the date of adoption and the signature
					 and title of the person signing the certification. In the left box shall appear
					 the following language:
"Copy below is hereby approved to form and
					 legality."
which shall be followed by the name of the Office of the
					 Attorney General, the signature of a Deputy Attorney General and the date of
					 such approval. A space will be provided for indication of no approval and
					 attachment of objections. It is the responsibility of the agency to secure the
					 approval of the Office of the Attorney General required by section 204(b) of
					 the Commonwealth Attorneys Act (71 P. S. §
												732-204(b)). In the right
					 box shall appear the following language:
"Copy below is hereby approved as to form and
					 legality."
which shall be followed by either the name of the Office of
					 the General Counsel the signature of the Deputy General Counsel and the date of
					 such approval or the name of the independent agency, the signature of the Chief
					 Counsel or Assistant Counsel of the independent agency and the date of such
					 approval. A space will be provided for indication of no Attorney General
					 approval within 30 days. It is the responsibility of the agency to secure the
					 approval of either the Office of General Counsel under section 301(10) of the
					 Commonwealth Attorneys Act (71 P. S. §
												732-301(10)) or the counsel
					 for independent agencies under section 402(5) of the Commonwealth Attorneys Act
					 (71
					 P. S. §
												732-402(5)).
From the left hand box to the bottom of the page a margin
					 of at least three-fourths of an inch wide shall be left along the left hand
					 side of the page.
Attached hereto as Exhibit A and made a part of this
					 regulation is a copy of a face sheet in the style, form and size prescribed.
					 The prepared face sheets (Form CDL-1) may be obtained from the Office of the
Pennsylvania Code
and
Bulletin
, Legislative
					 Reference Bureau. See §
											17.3 (relating to location and
					 office hours of the Bureau).
(2) A sheet or page following the face sheet
				  shall also be white paper 8 1/2 inches wide by 11 inches in length. A margin 1
				  inch wide shall be left along the top of a continuation sheet and along the
				  full length of the left side of the sheet a margin not less than 3/4 of an inch
				  shall be allowed.
(3) Documents
				  shall be written or printed on only one side of a sheet and there may be no
				  interlineation. After filing by the Bureau a document may not be altered. If a
				  document is written, printed or otherwise reproduced on paper other than the
				  sheets obtained from the Bureau, and the paper does not exceed in size the
				  measurements of the sheets prescribed in paragraphs (1) and (2) exclusive of
				  margins and boxes, then the other paper may be pasted or glued on the
				  prescribed size sheets if the required margins and boxes are retained and the
				  overall measurements of the sheets do not exceed those specified. Documents may
				  not be attached to the sheets by pin, staple or adhesive tape.
(b) In the case of documents deposited with
				  the Bureau by a court under this part, compliance as nearly as may be to the
				  requirements of subsection (a) is preferred, but is not mandatory.
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