Rhode Island Code of Regulations › Title 250 - Department of Environmental Management › Chapter 100 - Parks and Recreation › Subchapter 00 - N/A › Part 1 - Park and Management Area Rules and Regulations › Section 250-RICR-100-00-1.30 - Special Events

Current through June 14, 2024
A. Arcadia, Big
				  River, Diamond Hill and George Washington Management Areas
1. Special Event Permits are required for any
				  group of seventy-five (75) participants or more and shall not exceed a total of
				  one hundred fifty (150) participants. No more than four (4) Special Event
				  Permits shall be issued during the period designated in §
											1.30(A)(2)
				  of this Part.
2. Permits will be
				  issued during the period of July 1st through September 30th only.
3. Exemptions from the limitation on the
				  maximum participants and/or time of year restrictions may be granted by the
				  RIDEM for educational workshops, use of picnic/beach areas, and use of RIDEM
				  boat launching ramps for fishing tournaments.
4. Applications to hold a Special Event must
				  be submitted to State Lands Management Council for review and approval to
				  Arcadia Forestry Headquarters (260 Arcadia Rd, Hope Valley, RI 02823).
				  Applications must be submitted from January 1st to the last day of February of
				  the year that the event will take place. Applications will be reviewed by RIDEM
				  to determine if they meet the requirements specified by this policy. If
				  necessary, permit applications will be selected by a lottery drawing that will
				  be held on the first Monday in March at 1200 hours (noon). In the event that
				  all the allotted Special Event Permits are not filled by the first Monday in
				  August, remaining permits will be issued on a first-come, first-served basis.
				  No more than two (2) Special Event Permits will be issued per year per
				  individual recreation use type to allow fair access to other user
				  groups.
5. RIDEM, at its sole
				  discretion, will determine the suitability of a proposed event at the
				  Management Area requested and may refuse permission if the event threatens the
				  integrity of the Management Area's natural resources, including but not limited
				  to: soil, water, fish, wildlife, and forest and RIDEM's responsibility to
				  provide for availability to the public for multiple use of the area.
6. RIDEM at its sole discretion can impose
				  restrictions or refuse to permit an event during periods of high or extreme
				  fire danger or where environmental, public health, and/or safety concerns so
				  dictate.
7. Special Event sponsors
				  shall be responsible for the following in running an event:
a. Paying for adequate RIDEM Law Enforcement
				  personnel during events.
b.
				  Notifying and obtaining written permission for said use from all local
				  towns/cities affected by the event. Written permission must be submitted before
				  the permit will be issued.
c.
				  Notifying State and local police, fire, and rescue of the event.
d. All event sponsors shall provide a
				  liability insurance policy of one million dollars ($1,000,000.00) and must sign
				  an indemnification of the State and all its employees. Event sponsors shall be
				  required to post a bond payable to RIDEM in an amount RIDEM determines to be
				  necessary and appropriate to reimburse RIDEM for any damages incurred as a
				  result of the event and which has not been repaired by the event sponsors
				  within seven (7) days of the closing of the event. The event sponsors shall
				  also be required to execute an agreement in which the sponsors agree to be
				  personally liable, both jointly and severally, for any damage as determined by
				  RIDEM to have resulted from the permitted event over and above amount of the
				  bond.
e. All participants must sign
				  a liability waiver and release for the State.
f. Event sponsors shall be responsible for
				  repairing any damage to the Management Area caused by the event in the time
				  designated in the permit.
g. Event
				  sponsors are responsible for removing all signs, markers, and trash from the
				  Management Area caused by the event within seven (7) days of its conclusion.
h. Event sponsors shall provide to
				  RIDEM an estimation of the number of spectators that can be expected for an
				  event.
i. RIDEM reserves the right
				  to include additional special conditions on any permitted event if conditions
				  so warrant.
j. These Regulations do
				  not apply to the use of areas under the jurisdiction of the RIDEM's Division of
				  Parks amp; Recreation.