reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0015 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
Effective on July 1, 2023, the State Homeless Funds Program
				Operations Manual (SHF Manual) with the requirements and standards therein, is
				incorporated into and adopted as part of division 813-046-0015  of the
				department's administrative rules, 813-046-0000  to 813-046-0081. The SHF
				Manual, dated July 1, 2020, previously incorporated into and adopted as part of
				these administrative rules remains in effect until July 1, 2023, on which date
				it is repealed. The SHF Manual may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:
				  24 CFR
				  576.2, ORS
				  458.505, ORS
				  458.610, ORS
				  458.620 & ORS
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0021 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS may
			 contract with subgrantees to provide eligible EHA services (see OAR
			 813-046-0045) in such manner as to provide holistic coverage statewide without
			 duplication or overlap of services. In a service area where a Community Action
			 Agency (CAA) exists, the CAA has the conditional right of first refusal to
			 serve as the subgrantee for the given service area.
(2) OHCS will allocate EHA funds to all
			 subgrantees through a formula established by OHCS prior to the allocation
			 process. OHCS reserves the right to modify such formula at any time in its sole
			 discretion.
(3) A subgrantee may
			 establish subrecipients that meet the requirements of ORS
			 458.505(4)
			 to provide eligible EHA services in the subgrantee's service area.
(4) Subgrantees shall, at a minimum, provide
			 EHA services to eligible applicants or households that meet EHA requirements.
			 Whenever appropriate, subgrantees may assist eligible households in accessing
			 other services designed to stabilize housing.
(5) Subgrantee representatives must attend
			 and participate in EHA-related training made available or conducted by
			 OHCS.
(6) A designated portion of
			 EHA funds are reserved for subgrantees and their subrecipients to use for
			 administrative costs. Subgrantees and their subrecipients may expend up to a
			 determined amount as authorized by OHCS and outlined in the funding
			 agreement.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0040 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) EHA
			 services shall be made available to low income and very low income households
			 that are homeless or unstably housed, including, but not limited to, veterans,
			 persons more than 65 years of age, persons with disabilities, farmworkers and
			 Native Americans.
(2) A household
			 member's duration of Oregon residency or immigrant status shall not be
			 considered eligibility criterion.
(3) Specific requirements of documentation to
			 provide proof of eligibility for EHA services are detailed in the SHF
			 Manual.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0045 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of EHA
			 funds must be in compliance with EHA requirements for eligible
			 households.
(2) To the extent of
			 available funding, eligible EHA services include, but are not limited to:
(a) Street outreach;
(b) Emergency and transitional
			 shelter;
(c) Transitional
			 housing;
(d) Homelessness
			 prevention and rapid re-housing;
(e) Supportive in-home services;
(f) Shelter or transitional housing
			 facilities acquisition, rehabilitation or conversion;
(g) Community capacity building;
			 and
(h) Data collection.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0050 - Application for Funding; Funding Agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to providing any EHA services using
			 OHCS funding, subgrantees must submit biennially an application for funding to
			 OHCS. A funding agreement must be approved by OHCS in writing before being
			 operative.
(2) Applications for
			 funding must meet all requirements of form and content as established by OHCS.
			 At a minimum, an application must include a subgrantee's proposed activities
			 for eligible households, anticipated expenditures, and any other information as
			 OHCS may require specific to EHA funding. Subgrantees must adhere to OHCS
			 requirements and deadlines for submitting an application. An application is
			 subject to approval, with or without modifications, or disapproval by
			 OHCS.
(3) In cases where a
			 Community Action Agency (CAA) has the conditional right of first refusal for
			 antipoverty program administration, and the CAA cannot meet the requirements
			 listed in subsection (2) above, OHCS, in its sole discretion, may allow other
			 eligible organizations to submit an application for funding with respect to
			 that service area.
(4) OHCS will
			 evaluate all applications for funding for EHA sufficiency requirements.
			 Sufficiency is based on the quantity, thoroughness and quality of performance
			 that is satisfactory to OHCS. This includes, but is not limited to, providing
			 relevant information necessary for OHCS to assess the subgrantee's compliance
			 with all EHA requirements and any other standards, goals, and requirements
			 established by OHCS.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0061 - Recordkeeping and Compliance Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subgrantees and their subrecipients must
			 maintain accurate financial records satisfactory to OHCS and consistent with
			 EHA requirements, which document the receipt and disbursement of all EHA funds
			 by OHCS. Subgrantees must have an accounting system in place satisfactory to
			 OHCS, and implement an approved Homeless Management Information System (HMIS)
			 database for data and fiscal entry.
(2) Subgrantees and their subrecipients must
			 maintain other EHA records satisfactory to OHCS and consistent with EHA
			 requirements, which include, but are not limited to, documentation of household
			 eligibility, receipt of allowable EHA services, termination of services and the
			 basis for same, housing status, administrative actions, contracts with
			 subrecipients, review of subrecipient performance, action taken with respect to
			 deficiency notices, and any administrative review proceedings. Such records
			 must be satisfactory to OHCS in substance and format.
(3) Subgrantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the EHA
			 requirements and as requested by OHCS.
(4) To ensure proper compliance and
			 monitoring of EHA, subgrantees and their subrecipients must:
(a) Furnish representatives of OHCS, the
			 Oregon Secretary of State's Office, the federal government, and their duly
			 authorized representatives access to and permit copying of all electronic and
			 hardcopy books, accounts, documents, and records and allow reasonable access to
			 the project and other property pertaining to EHA, at any such representative's
			 request.
(b) Cooperate fully in any
			 inspections or other monitoring actions taken by OHCS, the Oregon Secretary of
			 State's Office, the federal government, and their duly authorized
			 representatives.
(c) Retain and
			 keep accessible all EHA records and data according to EHA requirements and as
			 requested by OHCS.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0065 - Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS reserves
			 the right to identify deficiencies in the performance of any subgrantee or
			 their subrecipients discovered during compliance monitoring activities and take
			 remedial action upon such subgrantees, including, but not limited to,
			 terminating its funding agreement with a subgrantee and requiring repayment of
			 EHA funding.
(2) To remedy any
			 identified deficiencies, OHCS:
(a) Must issue
			 a deficiency notice notifying a subgrantee of deficiencies identified through
			 the monitoring process and provide documentation for the basis of such
			 determination and the specific deficiency or deficiencies that must be
			 corrected;
(b) Must require the
			 subgrantee to correct any deficiencies in a manner and time frame satisfactory
			 to OHCS;
(c) May offer training and
			 technical assistance related to such deficiencies to the subgrantee;
			 and
(d) May, at its discretion,
			 offer the subgrantee assistance in the development of a corrective action plan.
			 If a corrective action plan is allowed, OHCS must review the plan and issue a
			 decision of approval or disapproval to the subgrantee.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0070 - Challenge of Subgrantee Action

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Any household aggrieved by a subgrantee administering or providing EHA services
			 may challenge the subgrantee's action by entering the subgrantee's
			 administrative review process (see OAR 813-046-0081). Any household who
			 received either an unsatisfactory determination or refusal of a review by the
			 subgrantee may submit a written request to OHCS within 30 days of receiving the
			 notice of review determination or refusal by the subgrantee to provide such
			 administrative review.
(2) OHCS may
			 accept or deny a request to conduct a subgrantee administrative review, in
			 whole or in part, at its sole discretion. An OHCS review will be in the manner
			 determined appropriate by OHCS and may include, but is not limited to, review
			 of provided information.
(3) If
			 OHCS accepts the review request, the requesting household, the subgrantee, and
			 any relevant subrecipients will produce all information required by OHCS,
			 including requested affidavits or testimony.
(4) Upon accepting the review request, OHCS
			 may make a determination on such review request and require such remedial
			 action as OHCS determines, in its sole discretion, to be appropriate.
(5) OHCS adopts the procedures detailed in
			 ORS Chapter 183 for contested cases.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0081 - Administrative Review by Subgrantee

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Subgrantees must establish in writing a process satisfactory to OHCS that
			 enables all potentially eligible households, having received EHA services or
			 not, to contest a determination by the subgrantee or its subrecipients that
			 either denies, limits, terminates, or modifies EHA services.
(2) An aggrieved household may request an
			 administrative review or fair hearing of a subgrantee's or its subrecipients'
			 contested action (as described in subsection (1) above). The subgrantee must
			 allow a minimum of 30 days, from the time of contested action or the aggrieved
			 household's discovery of such action, for which an aggrieved household may
			 request a review or hearing. The ultimate determination of an aggrieved
			 household's discovery period is reserved to OHCS, in its sole
			 discretion.
(3) A household
			 remaining aggrieved after such review or hearing of a contested action may
			 request administrative review of the subgrantee by OHCS (see OAR
			 813-046-0070).
(4) The subgrantee
			 must inform OHCS and the aggrieved party in writing of any final administrative
			 review determination made by the subgrantee, and the basis for same, within 10
			 days of such final determination.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505, ORS
				  458.620 & ORS
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 46 - EMERGENCY HOUSING ASSISTANCE PROGRAM (EHA) › Section 813-046-0100 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  458.620, ORS
				  458.630 & ORS
				  458.650
Stats. Implemented: ORS
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0001 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
OAR chapter 813, division 47, is promulgated to accomplish the
				general purpose of ORS
				456.515 to
				456.725 and
				458.210 to
				458.240, specifically
				458.210 through
				458.240, which authorize the
				Department to establish the Community Development Corporation Program. The
				objective of this Program is to assist qualified nonprofit Community-Based
				Organizations (CBOs) to establish Community Development Corporations (CDCs).
				This objective:
(1) Expands the
			 capacity of Community-Based Organizations to meet the housing and community
			 development needs of their respective service areas by building,
			 rehabilitating, and managing low- and moderate- income housing, and
(2) Provides Community-Based Social Services
			 which provide training or employment for low- and moderate- income residents
			 within targeted areas.
Stat. Auth.: ORS
				  458.210 - ORS
				  458.240
Stats. Implemented: ORS
				  458.210 - ORS
				  458.240
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0006 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department
			 may provide Initial Planning Grants, Capacity Building Grants or Human
			 Investment Strategies Grants. The Department may restrict the availability of
			 Program funds for each grant category at the time it solicits applications.
(a) Initial Planning Grants. The maximum
			 award for an Initial Planning Grant will be $5,000.
(b) Capacity Building Grants. The Department
			 will not award Capacity Building Grants to cover 100 percent of the costs of
			 the activities funded by the grant. The maximum award for a Capacity Building
			 Grant will be $50,000.
(c) Human
			 Investment Strategies Grants. The Department will not award grants to cover 100
			 percent of the costs of the activities funded by the grant. The maximum award
			 will be $50,000.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0010 - Application Procedure and Requirements

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department will, as Program funds
			 are available, support or solicit applications for Program grants and will
			 consider only applications received in response to such
			 solicitations.
(2) All applications
			 for Program grants shall be submitted in writing to the Department and shall
			 contain at a minimum the following information:
(a) Name, address, and telephone number of
			 the applicant;
(b) Amount and type
			 of assistance requested;
(c) A
			 description of how the assistance will be used including whether the funds are:
(A) For an Initial Planning Grant to start up
			 a Community Development Corporation;
(B) For a Capacity Building Grant to expand
			 an existing Community Development Corporation; or
(C) For a Human Investment Strategies Grant
			 to expand an existing Community Development Corporation's Local Capacity to
			 provide Community-Based Social Services within a Targeted Area; and
(d) A description of the desired
			 outcomes and how the applicant will achieve those outcomes:
(A) In the case of a Capacity Building Grant,
			 a CDC applicant must demonstrate the usefulness and supportive effect such a
			 grant provides to the realization of overall objectives of the anticipated
			 project/activity;
(B) In the case
			 of a Human Investment Strategies Grant, a CDC applicant must demonstrate how
			 the proposed project supports the needs of individuals and families residing in
			 a Targeted Area; how the proposed project will promote Community Economic
			 Revitalization through the delivery of Community-Based Social Services within
			 the Targeted Area; and how the Community-Based Social Services funded by such a
			 grant will provide training or employment programs to Low- and Moderate- Income
			 residents of the Targeted Area;
(e) A description of the Community
			 Development Corporation's present or proposed Service Area or a description of
			 the Targeted Area as it applies to a Human Investment Strategies Grant;
			 and
(f) In the case of an Initial
			 Planning Grant, evidence of matching funds or In-Kind Contributions in a
			 minimum amount (expressed as a percentage of a grant request) that will be
			 specified in the applicable Program solicitation, which minimum amount shall
			 not exceed 50 percent of a grant request. However, a CBO may indicate greater
			 In-Kind Contributions in support of its application.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0015 - Application Review

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department
			 may, within 30 calendar days of receipt of an application, approve the
			 application or request additional information from the applicant. If within
			 this 30-day period, the Department takes no formal action on the application or
			 has not requested additional information, the application will be deemed
			 denied.
(2) In reviewing
			 applications, the Department may consider, in addition to any special
			 evaluation criteria described in the applicable solicitation, the following (as
			 appropriate or required):
(a) Amount of
			 available funds in the Program;
(b)
			 Availability of other sources of assistance, including In-Kind Contributions,
			 in excess of the minimum required;
(c) An applicant's ability to leverage public
			 or private funds;
(d) Compliance
			 with any statutorily-required geographic preferences;
(e) In the case of the Human Investment
			 Strategies Grants, the appropriateness and effectiveness of the proposed
			 activities for the Targeted Area;
(f) Appropriateness of the organizational
			 develop proposed;
(g)
			 Appropriateness of the proposed activities to meet the housing, human services,
			 or Community Economic Revitalization needs of residents within the Service
			 Area;
(h) The number of Low and
			 Moderate Income persons to be assisted;
(i) Documentation of local coordination
			 efforts focused at avoiding duplication of existing services and meeting the
			 unmet needs; and
(j) In the case of
			 the Human Investment Strategies Grants, documentation of coordination with
			 local housing interests including, but not limited to, Community Action
			 Agencies, Community Development Corporations, housing development corporations,
			 and the local governing jurisdiction or jurisdictions.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0020 - Grant

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department
			 will confirm to the applicant in writing the amount of assistance, if any, to
			 be provided from the Program. In the grant award letter, the Department will
			 inform grant recipients of their eligibility to apply for additional grant
			 funding from the Program within the same biennium. A grant is awarded subject
			 to execution by the grant recipient and the Department of a grant award
			 contract in form and substance satisfactory to the Department and such other
			 documents as the Department considers appropriate or necessary to evidence the
			 type and amount of assistance provided.
(2) Grant funds will be used:
(a) In the case of Initial Planning Grants,
			 to provide funds for the purpose of payment of rent, staff salaries and
			 benefits, office supplies and expenses, legal fees, filing fees, and other such
			 expenses incurred by or on behalf of a CBO during its initial planning
			 phase;
(b) In the case of Capacity
			 Building Grants, to provide funds for the purpose of payment of expenses
			 incurred by or on behalf of a CBO for development or expansion of projects or
			 programs, or expanding the organizational capacity of a CBO, such as expenses
			 for additional staff, training, or capital outlay; and
(c) In the case of Human Investment
			 Strategies Grants, to provide funds for training and employment programs
			 directly involved with the delivery of Community-Based Social Services
			 (including, but not limited to, early childhood development, health care,
			 services for the elderly, services for youth, services for substances abuse,
			 and services for the developmentally disabled) to residents of a Targeted Area;
			 additional staff for the development of a Human Investment Strategies Grant
			 project; expanding a CBO's organizational capacity to administer a Human
			 Investment Strategies Grant; and overhead, training, or capital outlay costs
			 associated with the development of a Human Investment Strategies Grant
			 project.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 47 - COMMUNITY DEVELOPMENT CORPORATION PROGRAM › Section 813-047-0025 - Waiver

Current through Register Vol. 63, No. 7, July 1, 2024
The Director may waive or modify any requirements of OAR
				chapter 813, division 047, including any waiver or modification as may be
				necessary or convenient to comply with the rules, regulations or procedures
				prescribed by any source of funds for the Program, unless such waiver or
				modification would violate applicable federal or state statutes or
				regulations.
Stat. Auth.: ORS
				  458.210 - ORS
				  458.240
Stats. Implemented: ORS
				  458.210 - ORS
				  458.240
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 48 - HOUSING REVITALIZATION PROGRAM › Section 813-048-0005 - General Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
The rules of OAR Chapter 813, Division 048 are established to
				accomplish the general purpose of ORS
				458.305 to
				458.310, specifically ORS
				458.310, which authorize the
				Department to establish a Housing Revitalization Program to carry out the
				purposes of the Act by contract, grant, loan, or as otherwise determined
				necessary by the Department. The Housing Revitalization Program's objective is
				to provide assistance to nonprofit organizations, housing authorities, units of
				local government, or any other organization which may be eligible under the
				provisions of ORS 458.310(1)(a)(D)
				to develop housing revitalization programs using vacant, abandoned, or
				rehabitable substandard property to increase affordable housing for persons
				earning 80% or less of the median income level. The Housing Revitalization
				Program may provide assistance for low income home ownership, and for
				affordable rental properties.
Stat. Auth.: ORS
				  90.800 - ORS
				  90.840, ORS
				  91.886, ORS
				  456.515 - ORS
				  456.723 & ORS
				  458.210 - ORS
				  458.650
Stats. Implemented: ORS
				  458.305 - ORS
				  458.310
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 48 - HOUSING REVITALIZATION PROGRAM › Section 813-048-0015 - Eligibility for Housing Revitalization Program Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department may provide funds from the
			 Housing Revitalization Program subject to availability of funds in the Program
			 and limitations otherwise prescribed by law, and only for the purposes
			 specified or allowed in the Act.
(2) The Department may from time to time
			 restrict use of available funds for specific housing projects or purposes,
			 restrict the type of assistance available, or restrict the type of applicant
			 eligible for assistance.
(3)
			 Projects or programs eligible for assistance from the Housing Revitalization
			 Program shall bring into use vacant and abandoned property or rehabilitate
			 Substandard Property, or both. Eligible activities include, but are not limited
			 to, the following:
(a) Purchase of
			 property;
(b) Rehabilitation of
			 housing units;
(c) New construction
			 to replace units for which rehabilitation is infeasible;
(d) Mortgage interest subsidies or reduction
			 of principal loan amounts; or
(e)
			 Other activities that have the effect or making properties available to and
			 occupied by persons of Low and Moderate Income, such as loan
			 guarantees.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 48 - HOUSING REVITALIZATION PROGRAM › Section 813-048-0020 - Application Procedure and Requirements

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Department may from time to time
			 solicit applications for Housing Revitalization Program funds, and may, in its
			 discretion, consider for funding only applications received as a response to
			 such solicitation.
(2) All
			 applications for assistance from the Housing Revitalization Program shall be in
			 writing to the Department, and shall contain at a minimum the following
			 information:
(a) Name, address, and telephone
			 number of the Applicant;
(b) Amount
			 and type of assistance requested; and
(c) A description of how the assistance will
			 be used, including the type of housing project or program involved; number of
			 housing units to be provided or the number of persons to be housed; the
			 estimated time period from start to completion of the project or program; the
			 geographic area where the assistance will be used; and the federal, state, or
			 local agencies or organizations involved.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 48 - HOUSING REVITALIZATION PROGRAM › Section 813-048-0025 - Application Review

Current through Register Vol. 63, No. 7, July 1, 2024
(1) For loans or
			 grants where the amount requested from the Housing Revitalization Program does
			 not exceed $100,000, or any other form of assistance, the Department shall
			 consider the application and approve, disapprove, or request additional
			 information on the application within 30 calendar days of receipt of the
			 application.
(2) For loans or
			 grants where the amount requested from the Housing Revitalization Program is in
			 excess of $100,000, the Department shall consider the application and approve,
			 disapprove or request additional information on the application within 30
			 calendar days or receipt of the application. If the Department proposes to make
			 the loan or grant, it shall submit the loan or grant it proposes to make to the
			 State Housing Council for review. The State Housing Council shall approve or
			 disapprove the loan or grant at a public hearing of the Council, pursuant to
			 ORS 456.571(2). The
			 Department shall advise the Applicant in writing of the action taken by the
			 State Housing Council within 15 calendar days of such meeting.
(3) In reviewing applications for assistance,
			 the Department and the State Housing Council, as appropriate, may consider, but
			 are not limited to, the following:
(a) Amount
			 of available funds in the Housing Revitalization Program;
(b) Availability of other sources of
			 assistance;
(c) Ability to leverage
			 public or private funds;
(d)
			 Involvement of federal, state or local government agencies, nonprofit housing
			 or social service agencies;
(e)
			 Geographic area affected;
(f)
			 Number and type of housing units to be provided or number of persons to be
			 housed;
(g) Administrative costs
			 and/or responsibilities imposed on the Department in connection with the
			 assistance provided; and
(h) Type
			 and number of households to be assisted.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 48 - HOUSING REVITALIZATION PROGRAM › Section 813-048-0030 - Form of Assistance

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The
			 Department shall confirm to the Applicant in writing the type of assistance, if
			 any, to be provided from the Housing Revitalization Program. Assistance may be
			 in the form of, but is not limited to, loans, grants, or contract
			 agreements.
(2) The Department may
			 establish fees, premiums, interest rates, repayment terms, performance criteria
			 and reporting requirements as the Department considers appropriate or necessary
			 for the type and use of assistance provided. The Department shall specify such
			 terms and conditions to the Applicant in writing before funds are advanced or
			 contractual agreements signed.
(3)
			 The Department may require the Applicant to execute such documents as the
			 Department considers appropriate or necessary to evidence the type and amount
			 of assistance provided, and any terms and conditions agreed to in connection
			 with such assistance.
Stat. Auth.: ORS
				  90.800 - ORS
				  90.840, ORS
				  91.886, ORS
				  456.515 - ORS
				  456.723 & ORS
				  458.210 - ORS
				  458.650
Stats. Implemented: ORS
				  458.305 - ORS
				  458.310, specifically ORS
				  458.310(1)(a)(D)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0001

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  456.561,
				  456.625,
				  458.605 & 2011 OL Ch. 595,
				  Sec. 3(4)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0005

Current through Register Vol. 63, No. 7, July 1, 2024
To view tables referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.561,
				  456.625,
				  458.605 & 2011 OL
				  Ch. 595 & Sec. 3(4)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0008

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  456.561,
				  456.625,
				  458.605 & 2011 OL Ch. 595,
				  Sec 3(4)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0010 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.561,
				  456.625,
				  458.605 & 2011 OL
				  Ch. 595 & Sec. 3(4)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0020

Current through Register Vol. 63, No. 7, July 1, 2024
Statutory/Other Authority: ORS
				  458.355
Statutes/Other Implemented: Ch. 716 & OL 1991
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0025

Current through Register Vol. 63, No. 7, July 1, 2024
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.561,
				  456.625,
				  458.605 & 2011 OL
				  Ch. 595 & Sec. 3(4)
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0045

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  458.620 and
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0055

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  458.620 and
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0065

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  458.620,
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0075

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  458.620,
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 49 - LOW INCOME RENTAL HOUSING FUND PROGRAM (LIRHF) › Section 813-049-0080

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505,
				  458.620,
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0000 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 51 of the
				administrative rules is to implement the Housing Stabilization Program (HSP).
				HSP is one homelessness relief program, which is funded through federal
				Temporary Assistance for Needy Family (TANF) funds provided through an
				interagency agreement with the Oregon Department of Human Services (DHS) and,
				by agreement with DHS, is administered by OHCS. Oregon Housing and Community
				Services (OHCS) is designated as the state agency responsible for administering
				state and federal antipoverty programs in Oregon. The purpose of HSP is to fund
				local homeless programs that assist households who are homeless or unstably
				housed, to attain housing stability.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  45 CFR 260-265  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
Terms used throughout this division (OAR 813-051) may be
				defined in Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR
				813-005-0005). Terms used within this division observe those definitions,
				except as defined below:
(1) "Eligible
			 family household" or "Family household" means a low income household with an
			 eligible dependent child or children, including a single pregnant woman in the
			 month of her due date, living together as one economic unit.
(2) "Homeless" means an individual, family or
			 household that lacks a fixed, regular, and/or adequate nighttime residence in
			 accordance with department categorical definitions. Categorical definitions are
			 contained in the program manual.
(3) "Homeless Management Information System"
			 or "HMIS" is defined in 24
			 CFR 576.2.
(4) "Household income" means the total
			 household income from all sources before taxes. Specific sources and deductions
			 are outlined in the HSP Manual.
(5)
			 "HSP" means the Housing Stabilization Program administered by OHCS pursuant to
			 this division and other applicable law.
(6) "HSP Manual" or "Program manual" means
			 the Housing Stabilization Program Operations Manual, as described in OAR
			 813-051-0015.
(7) "HSP
			 requirements" means these administrative rules; all funding agreement terms and
			 conditions; OHCS directives (including deficiency notices); the HSP Manual
			 requirements; and applicable state, local, and federal laws and
			 requirements.
(8) "HSP services"
			 means services as defined in OAR 813-051-0040  and the HSP Manual, which are
			 eligible activities with HSP funding.
(9) "Maintenance of effort" means Department
			 of Human Services for the state of Oregon (DHS) allowable nonfederal cash and
			 in-kind contributions used to supplement program services in an amount that
			 equals the subgrantee agency's program allocation as defined in the program
			 manual and approved by the department.
(10) "Unstably housed" means an individual or
			 family who is rent-burdened, defined as paying more than 30% of their gross
			 income in rent; or is currently paying more than the Fair Market Rent, defined
			 by HOME FMRs or is at risk of losing their housing and does not otherwise
			 qualify as homeless or imminent risk, has been notified to vacate their current
			 residence or otherwise demonstrates a high risk of losing their current housing
			 and lacks the resources or support networks to obtain other permanent
			 housing.
To view attachments referenced in rule text,
click here to view
				  rule
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:
				   45 CFR
				  260-265,  24 CFR 576.2  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0015 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
Effective on July 1, 2023, the Housing Stabilization Program
				Operations Manual (HSP Manual) with the requirements and standards therein, is
				incorporated into and adopted as part of division 813-051-0015  of the
				department's administrative rules, 813-051-0000  to 813-051-0090. The HSP
				Manual, dated July 1, 2020, previously incorporated into and adopted as part of
				these administrative rules remains in effect until July 1, 2023, on which date
				it is repealed. The HSP Manual may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:
				   45 CFR
				  260-265,  24 CFR 576.2  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0020 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS may
			 contract with subgrantees to provide eligible HSP services (see OAR
			 813-051-0040) in service areas in such manner to provide holistic coverage
			 statewide without duplication or overlap of services. In a service area where a
			 Community Action Agency (CAA) exists, the CAA has the conditional right of
			 first refusal to serve as the subgrantee for the given service area.
(2) OHCS will allocate HSP funds to all
			 subgrantees through a formula established by OHCS prior to the allocation
			 process. OHCS reserves the right to modify such formula at any time in its sole
			 discretion.
(3) A subgrantee may
			 establish subrecipients that meet the requirements of ORS
			 458.505(4)
			 to provide eligible HSP services in the subgrantee's service area.
(4) Subgrantees shall, at a minimum, provide
			 HSP services to eligible applicants or households that meet HSP requirements.
			 Whenever appropriate, subgrantees may assist eligible households in accessing
			 other services designed to stabilize housing.
(5) Subgrantee representatives must attend
			 and participate in HSP-related training made available or conducted by
			 OHCS.
(6) A designated portion of
			 HSP funds are reserved for subgrantees and their subrecipients to use for
			 administrative costs. Subgrantees and their subrecipients may expend up to a
			 determined amount as authorized by OHCS and outlined in the funding agreement.
(7) Subgrantees must collaborate
			 with their local Department of Human Services (DHS) field office(s) and develop
			 a referral process for the purpose of identifying eligible family households,
			 submitted with the funding application and requiring approval by OHCS, in
			 writing.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  45 CFR 260-265  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0030 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) HSP
			 services shall be made available to family households who meet eligibility
			 requirements, including but not limited to:
(a) Household income equal to or less than
			 250% of the federal poverty guidelines established by the U.S. Department of
			 Health and Human Services, as adjusted for family size;
(b) Are homeless or unstably housed;
			 and
(c) Meet U.S. citizenship
			 requirements or qualified non-citizenship requirements for Temporary Assistance
			 for Needy Families (TANF) federal grant funds and are residents of
			 Oregon.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0040 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of HSP
			 funds must be in compliance with HSP requirements for eligible family
			 households.
(2) To the extent of
			 available funding, eligible HSP services include, but are not limited to:
(a) Housing costs;
(b) Auxiliary services;
(c) Case management; and
(d) Data collection.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0050 - Application for Funding; Funding Agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to providing any HSP services using
			 OHCS funding, subgrantees must submit biennially an application for funding to
			 OHCS. A funding agreement must be approved by OHCS in writing before being
			 operative.
(2) Applications for
			 funding must meet all requirements of form and content as established by OHCS.
			 At a minimum, an application must include a subgrantee's proposed activities
			 for eligible households, anticipated expenditures, and any other information as
			 OHCS may require specific to HSP funding. Subgrantees must adhere to OHCS
			 requirements and deadlines for submitting an application. An application is
			 subject to approval, with or without modifications, or disapproval by
			 OHCS.
(3) In cases where a
			 Community Action Agency (CAA) has the conditional right of first refusal for
			 antipoverty program administration, and the CAA cannot meet the requirements
			 listed in subsection (2) above, OHCS, in its sole discretion, may allow other
			 eligible organizations to submit an application for funding with respect to
			 that service area.
(4) OHCS will
			 evaluate all applications for funding for HSP sufficiency requirements.
			 Sufficiency is based on the quantity, thoroughness and quality of performance
			 that is satisfactory to OHCS. This includes, but is not limited to, providing
			 relevant information necessary for OHCS to assess the subgrantee's compliance
			 with all HSP requirements and any other standards, goals, and requirements
			 established by OHCS.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  45 CFR 260-265  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 51 - HOUSING STABILIZATION PROGRAM (HSP) › Section 813-051-0060 - Recordkeeping and Compliance Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subgrantees and their subrecipients must
			 maintain accurate financial records satisfactory to OHCS and consistent with
			 HSP requirements, which document the receipt and disbursement of all HSP funds
			 by OHCS. Subgrantees must have an accounting system in place satisfactory to
			 OHCS, and implement an approved Homeless Management Information System (HMIS)
			 database for data and fiscal entry.
(2) Subgrantees and their subrecipients must
			 maintain other HSP records satisfactory to OHCS and consistent with HSP
			 requirements, which include, but are not limited to, documentation of household
			 eligibility, receipt of allowable HSP services, termination of services and the
			 basis for same, housing status, administrative actions, contracts with
			 subrecipients, review of subrecipient performance, action taken with respect to
			 deficiency notices, and any administrative review proceedings. Such records
			 must be satisfactory to OHCS in substance and format.
(3) Subgrantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the HSP
			 requirements and as requested by OHCS.
(4) To ensure proper compliance and
			 monitoring of HSP, subgrantees and their subrecipients must:
(a) Furnish representatives of OHCS, the
			 Oregon Secretary of State's Office, the federal government, and their duly
			 authorized representatives access to and permit copying of all electronic and
			 hardcopy books, accounts, documents, and records and allow reasonable access to
			 the project and other property pertaining to HSP, at any such representative's
			 request.
(b) Cooperate fully in any
			 inspections or other monitoring actions taken by OHCS, the Oregon Secretary of
			 State's Office, the federal government, and their duly authorized
			 representatives.
(c) Retain and
			 keep accessible all HSP records and data according to HSP requirements and as
			 requested by OHCS.