reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 80 - SALES OR SOLICITATION › Section 125-080-0005 - Cafeterias in State Office Buildings Under the Department of Administrative Services' Control

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Pursuant to ORS 276 .431(2), the Department of Administrative Services may
			 lease any suitable space in state office buildings owned or leased by the
			 Department to restaurateurs to establish and operate cafeterias or snack bars
			 for a term not to exceed five years.
(2) No person, firm or state agency may
			 establish or operate any cafeteria or snack bar in any state office building
			 owned or leased by the Department without a specific authorization from the
			 Department or by a contract with the Department. Any inquiry therefore should
			 be addressed to: Manager, Operations & Maintenance Section, Facilities
			 Division, Department of Administrative Services, 1225 Ferry Street S.E., Salem,
			 OR 97310 -- Phone 378-2865.
(3)
			 Determinations as to whether to establish or to continue operating any
			 cafeteria or snack bar in any Department controlled building shall be within
			 the discretion of the Department, and terms and conditions for operating such
			 facility shall be specified in a written contract made between the restaurateur
			 and the Department. The Department may furnish such facility to the extent
			 necessary or to the extent customarily provided for such facility, subject to
			 negotiation with the restaurateur, and may set a rental rate for such facility
			 at par with prevailing commercial rates for nearby comparable facilities used
			 for similar purposes.
(4)
(a) For any available opportunity to enter
			 into a new contract with a restaurateur such as when opening a new cafeteria or
			 snack bar or when a contract for an existing facility is due to expire or being
			 terminated, the Department will inform in writing the Commission for the Blind
			 about the available opportunity and offer to the Commission the right of first
			 refusal to contract on the terms and conditions set forth by the
			 Department;
(b) The Commission for
			 the Blind shall respond in writing within 30 days to accept or to decline the
			 offer made by the Department under subsection (a) of this section, and the
			 Commission may commence negotiating with the Department for a contract should
			 the Commission decide to accept the offer, subject to conditions stipulated
			 under section (5) of this rule;
(c)
			 In case the Commission for the Blind fails to respond within the 30 days
			 specified under subsection (b) of this section, or declines to accept the
			 Department's offer, the Department may proceed to select other restaurateurs
			 either by an open competitive bid or by negotiating with one or more
			 restaurateurs without competitive bid under certain circumstances, subject to
			 any applicable provision of law.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 80 - SALES OR SOLICITATION › Section 125-080-0010 - Sales or Solicitations in State Office Buildings Under the Department of Administrative Services' Control

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
(a) In
			 any state office building premises under the jurisdiction of the Department of
			 Administrative Services, any temporary walk-in sales activity or solicitations
			 by any person who is not a state employee shall be restricted and require
			 permits issued by the Department of Administrative Services;
(b) Such temporary sales or solicitation
			 activities restricted under this rule shall include, but not be limited to,
			 hawking, peddling, vending or selling goods, wares, merchandise, foods,
			 beverages or services; soliciting donations or signatures; or distributing
			 handbills or posting posters on any wall space designated for such purposes by
			 the agency leasing the space;
(c)
			 Any wall space designated for posting information on bulletin boards are for
			 state business and related purposes only.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0000 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
As used in this chapter 125, division 90 ("these rules"),
				unless the context requires otherwise:
(1) "Applicant" means any person applying to
			 DAS for authorization to use a Parking Facility for Motor Vehicle or Bicycle
			 parking or other transportation use identified in these rules or authorization
			 to participate in an Alternative Transportation Modes program.
(2) "Alternative Transportation Modes" has
			 the meaning given that term in OAR 125-090-0160(2)(a)(B).
(3) "Autocycle" means a Motorcycle that:
(a) Is manufactured to travel on three
			 wheels; and
(b) Has a steering
			 wheel for steering control; and
(c)
			 Has non-straddle seating; and
(d)
			 Is equipped with a manufacturer-installed three-point safety belt or safety
			 harness.
(e) DAS considers an
			 Autocycle a "Motor Vehicle" for the purposes of parking.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0002 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DAS establishes
			 these rules to regulate the use of Parking Facilities for parking of Motor
			 Vehicles and Bicycles and to provide for other transportation uses consistent
			 with the policies stated in ORS
			 276.591 and
			 Executive Order 17-21.
(2) DAS,
			 through the Director and other administrative officers designated by the
			 Director, is authorized to implement and to provide for the enforcement of
			 these rules.
(3) The Director of
			 DAS delegates to the Manager the authority and responsibility for the
			 implementation, administration, and enforcement of these rules.
(4) The Manager is authorized to render
			 written and oral interpretations and to adopt procedures necessary for the
			 proper administration and enforcement of these rules. The Manager's authority
			 includes but is not limited to determining:
(a) Priorities for uses of Parking Facilities
			 and management of space assignments;
(b) Incentives and other methods to encourage
			 use of Alternative Transportation Modes;
(c) The number and types of parking and other
			 Permits, and Permit sizes, forms and content;
(d) Conditions under which grounds and
			 Parking Facilities may be used; and
(e) Eligibility and application procedure for
			 parking and other Permits, the uses granted by each type of Permit, and the
			 circumstances when a Permit must be displayed.
(f) Exemptions to this rule on a case by case
			 basis when in the best interest of the State or public to do so.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0003 - Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Requirements
			 for assignments in Parking Facilities: DAS may limit Parking eligibility to any
			 State Employee based on the State Employee's Work Location. DAS may limit
			 eligibility at any Parking Facility controlled by DAS to State Employees whose
			 Work Location is at that building.
(2) State Employees who receive assigned
			 parking at designated Tenant-only DAS owned or managed Parking Facility must be
			 a Tenant of that building.
(3) Any
			 State Employee who has received a parking assignment in a facility for Tenants
			 only and has moved to a different Work Location is no longer eligible for a
			 parking assignment in that Parking Facility.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 190.240, 276.591 - 276.601, 283.100 & 283.110
Statutes/Other Implemented: ORS
				  98.805,
				  190.240,
				  283.110  & 276.591
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0005 - Rates for Parking Facility Uses; Time of Review; Notice

Current through Register Vol. 63, No. 7, July 1, 2024
(1) This rule provides for establishing and
			 reviewing and revising rates and charges for the use of Parking
			 Facilities.
(2) DAS shall conduct
			 an annual review of the rates and charges to be imposed for parking and other
			 transportation uses in the various Parking Facilities and may alter any rates
			 or charges if DAS determines a current consideration of the factors listed in
			 OAR 125-090-0020  justifies the change.
(3) In addition to establishment and review
			 of rates and charges described in sections (1) and (2) of this rule, DAS may
			 alter rates and charges periodically or for periods DAS determines appropriate
			 when Parking Facility occupancy exceeds expected levels. Such rate and charge
			 changes may be temporary or long-term and may be used to adjust revenue levels
			 to those levels required considering those factors identified in OAR
			 125-090-0020.
(4) Each time DAS
			 changes rates and charges, it shall adopt and publish a Schedule of Base Rates
			 and Charges. The new published Schedule of Base Rates and Charges supersedes
			 all previously published Schedules and the rates and charges originally
			 established in OAR 125-090-0140.
(a) The
			 Schedule of Base Rates and Charges must include:
(A) Any revised long-term rate or charge
			 changes; and
(B) The size and the
			 proposed duration of any temporary rate or charge change.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0010 - Parking Facilities Subject to DAS Management and Control

Current through Register Vol. 63, No. 7, July 1, 2024
A current list of Parking Facilities subject to these rules are
				available at the DAS Fleet and Parking Services website.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0020 - Base Rates for Parking; Adjustments; Special Rates for Other Uses

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Under ORS
			 276.594,
			 DAS has authority to establish rates and charges for parking Motor Vehicles and
			 for other transportation uses in Parking Facilities. DAS declares that there is
			 a market for Commercial Parking available within five blocks of the Parking
			 Facilities in each of the cities of Salem, Portland and Eugene.
(2) DAS shall establish charges for use of
			 Parking Facilities consistent with the policies stated in ORS
			 276.591, including
			 charges for parking Motor Vehicles. DAS may establish charges for parking
			 Bicycles in secure parking areas in Parking Facilities and in Bicycle lockers,
			 and other charges identified in these rules for Parking Facilities.
(3) DAS shall calculate the charges for using
			 Parking Facilities upon a base rate for uncovered unreserved Parking for Motor
			 Vehicles that considers the following factors:
(a) DAS's actual and anticipated expenses for
			 administration of Motor Vehicle parking in Parking Facilities;
(b) Local market conditions and prevailing
			 charges for Commercial Parking; and
(c) DAS's actual and anticipated expenses
			 undertaken to operate, maintain and improve Parking Facilities, including debt
			 service, depreciation, ad valorem property taxes as required by ORS
			 276.592,
			 reasonable capital development funds, and revenue recovery adequate to offset
			 any amounts lost by DAS through the provision of Carpool incentive rates under
			 ORS
			 276.601 and through encouragement of the use of Alternative Transportation
			 Modes.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0030 - Carpool/Vanpool Incentives

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 When capitalized in these rules:
(a) "Carpool"
			 means a registered group of an eligible State Employee and one or more employed
			 others who use a ride-sharing arrangement to commute to work together in a
			 Carpool area no fewer than 3 days of a 5-day work week. Any other alternative
			 work schedule needs to be approved by DAS. For the purposes of OAR
			 125-090-0030, a "Vanpool" qualifies as and has the same meaning as "Carpool"
(b) "Carpool Area" means any one
			 of these qualifying Carpool areas:
(A)
			 "Downtown Eugene Area" means the area within the City of Eugene bounded by
			 Third Street on the north, Fairmount Street on the east, 24th Street on the
			 south and Washington Street on the west.
(B) "Downtown Portland Area" means the area
			 within the City of Portland bounded by Hoyt Street on the north, the Willamette
			 River on the east and I-405 on the south and west.
(C) "Lloyd District Area" means the area
			 within the City of Portland bounded by Broadway on the north, N.E. 16th on the
			 east, I-84 on the south and Martin Luther King Jr. Blvd. on the west.
(D) "Salem Area" means the area within the
			 City of Salem bounded by Market Street on the north, 17th Street on the east,
			 Mission Street on the south and the Willamette River on the west. The Capitol
			 Mall Parking Area is in the Salem Area.
(c) "Participant" means a registered member
			 of a Carpool.
(d) "Primary
			 Participant" means the State Employee Participant with responsibility for
			 certifying Participant membership in a Carpool and paying the charge for the
			 monthly Permit for the Carpool.
(e)
			 "Workday" - The State of Oregon official HR system of record.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0060 - Terms Under Which Parking Facilities Are Leased

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Parking Facilities are for the Parking of
			 Motor Vehicles and Bicycles and other transportation uses as DAS determines are
			 appropriate. In determining the use of Parking Facilities DAS shall first give
			 priority to the needs of State Agencies and State Employees for the transaction
			 of State business. DAS permits Parking of State Employee, Visitor, service, and
			 State-owned Motor Vehicles at Parking Facilities for transacting business in
			 State offices only, unless expressly otherwise authorized by DAS. DAS may
			 authorize the general public to use those Parking spaces not required by Agency
			 and State Employee Motor Vehicles.
(2) DAS may determine the classes and
			 availability of Parking spaces in Parking Facilities (reserved, unreserved,
			 metered, or other), and the method for charging users for the Parking uses
			 (monthly, daily, metered or other), and where and if display of a Permit is
			 necessary in order to lawfully exercise Parking authorization. Parking by all
			 persons is subject to availability of Parking spaces and these rules.
(3) DAS may limit the length and width of
			 vehicles allowed to use specific Parking spaces, in specific Parking
			 Facilities, or specific sections of Parking Facilities.
(4) The State, DAS, and its employees are not
			 responsible for any damage to or loss of a Motor Vehicle or its contents or
			 injury to any person arising from the use of Parking Facilities.
(5) DAS conditions all authorization to use
			 Parking Facilities on the requirement that the user comply with these rules and
			 all applicable State and local laws and ordinances.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0070 - Payment for Monthly Use of Parking Facilities

Current through Register Vol. 63, No. 7, July 1, 2024
(1) State Employees who have a Work Location
			 within the Capitol Mall Parking Area, at the Portland State Office Building, or
			 the Eugene State Office Building are required to pay the cost of their own
			 Parking needs. State Agencies may not pay nor reimburse State Employees for the
			 cost of monthly Parking, nor may State Agencies pay for Parking spaces for
			 State Employee monthly Parking.
(2)
			 State Employees, who are in the State payroll system, shall pay for monthly use
			 of Parking Facilities by payroll deduction. The deduction must be authorized in
			 Writing by the State Employee on the form prescribed by DAS as part of the
			 Parking application process. This authorization shall remain in force until the
			 Parking Permit is terminated or the State Employee terminates State employment
			 or is otherwise ineligible for the Parking assignment. State Employees shall
			 immediately notify DAS of any work status or Work Location changes that affect
			 Parking eligibility.
(3) Monthly
			 payroll deductions are made automatically in arrears and are made from a State
			 Employee's final payroll check for Parking charges incurred for any part of a
			 final month. A State Employee requesting a payroll deduction for Parking
			 charges is solely responsible for the content of the payroll deduction request
			 and for verifying the accuracy of the amount of a payroll deduction. A State
			 Employee shall notify DAS of any disputed payroll deduction for Parking charges
			 not later than 15 days after the date of the deduction.
(4) Other eligible Parking Facility users not
			 included in subsections (1) and (2) may pay for monthly Parking charges by
			 check, money order, or debit/credit card for the exact amount due. Payment by
			 this method is due in advance by the first calendar day of each month. If
			 payment is not received by the fifth calendar day of the month, the Permit is
			 void and the Parking assignment is immediately cancelled. Such payment must be
			 made in person or by mail or, online to DAS Fleet and Parking
			 Services.
(5) Parking spaces or
			 monthly Permits assigned to a State Employee or other eligible Parking Facility
			 users shall not be Sublet to another person except as set forth in OAR
			 125-090-0030  or as authorized by DAS. Where and when Subletting is authorized
			 by DAS, the total amount collected amongst the participating members using the
			 Sublet space may not exceed the rate charged for the space by DAS and must be
			 divided as equally as possible to the nearest dollar amongst the participating
			 members.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0100 - Other Parking and Transportation Uses Provided; Visitor with Disabilities

Current through Register Vol. 63, No. 7, July 1, 2024
Notwithstanding OAR 125-090-0010  through 125-090-0090, DAS may
				provide the following types of Parking and other transportation uses in Parking
				Facilities:
(1) Reserved or unreserved
			 free Parking designated for temporary use by Visitors with disabilities
			 visiting State offices. Motor Vehicles occupying such spaces shall bear a valid
			 and properly placed Parking decal or placard issued by the Department of Motor
			 Vehicles. Employees with a Disability who need access to a Parking Facility
			 that is not at their Work Location may use the free Visitor ADA parking spaces
			 or, if applicable, must properly display a paid Permit for locations where
			 Visitor ADA parking spaces require payment. State Employees with a Disability
			 may use Parking spaces designated for Visitors with disabilities at the State
			 Employee's Work Location with proper display of a paid daily or half-day
			 permit. Where Visitor ADA Parking is designated as free at the State Employee's
			 Central Workplace (as defined by the Statewide Human Resources Working Remotely
			 Policy 50.50.01), the State Employee shall pay for the appropriate parking cost
			 with proper display of a paid daily or half-day permit. State Agencies shall
			 follow the Statewide Human Resources Working Remotely Policy 50.050.01 and
			 Statewide Travel Policy 40.10.00 for determining whether the daily Parking cost
			 incurred by the State Employee is a reimbursable expense.
(2) Designated reserved or unreserved free
			 daily or monthly Parking for those statewide elected officials who Park in
			 Parking Facilities.
(3) Free
			 Parking spaces designated for the exclusive use of Motor Vehicles during the
			 loading and unloading of passengers or cargo and reserved for the exclusive use
			 of Service Vehicles.
(4) Spaces
			 designated by special use agreement for Parking and other Parking Facility uses
			 to benefit the general public, the local community or the State. DAS may make
			 special use Permits available for this purpose. Parking availability is the
			 decision of the Manager or designated staff. For some uses, DAS may require a
			 written agreement with regard to Permit distribution, charges, and related
			 considerations.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0130 - Enforcement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DAS shall
			 investigate and administer the application of these rules in the Parking
			 Facilities, with its own personnel or it may enter into agreements with other
			 State Agencies, public jurisdictions or private concerns to provide such
			 services.
(2) DAS may enter into
			 agreements with local jurisdictions to adjudicate Parking citations issued in
			 accordance with these rules.
(a) Such an
			 agreement exists with the City of Salem, the Parking Facilities in the City of
			 Salem, in accordance with Salem Revised Code, Chapter 102. Citations shall be
			 processed and prosecuted in the Municipal Court of the City of Salem.
(b) Such an agreement exists with Multnomah
			 County, the Parking Facilities at the Portland State Office Building. Citations
			 shall be processed and prosecuted in the District Court of the State of Oregon
			 for Multnomah County.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0135 - Rescission, Refusal to Issue or Renew; Appeal Process

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DAS may rescind an existing Parking
			 assignment, refuse to authorize Parking to, and may refuse to renew the
			 authorization of, any person who:
(a) Made a
			 material misrepresentation or false statement in the application or
			 certification for a Permit,
(b)
			 Made a material misrepresentation or false statement in the investigation of
			 any Parking matter,
(c) Failed to
			 comply with a condition of a Permit,
(d) Displayed a forged or altered Permit or a
			 Permit reported lost or stolen,
(e)
			 Failed to pay the appropriate charges for Parking Facilities use,
(f) Caused damage to Parking Facilities
			 property,
(g) Failed to comply with
			 the recertification requirements of a Permit.
(h) Violated the rules in this OAR, any
			 policies, or procedures as published by DAS on the use of the Parking
			 Facilities.
(i) Through their
			 communications or other actions have demonstrated that the State's best
			 interests, as determined by DAS, are to deny them access to DAS controlled
			 Parking Facilities.
(j) Failed to
			 supply valid written or certifiable electronic signatures on DAS required
			 documents or provided forged signatures on DAS required
			 documents.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0140 - Schedule of Base Rates and Charges for Parking Facilities

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Schedule of
			 Base Rates and Charges for Parking Facilities is published on the DAS Fleet and
			 Parking Services website.
(2)
			 Unless otherwise specified in the Schedule, the rates published in the Schedule
			 supersede all previously published schedules for Parking and other Parking
			 Facility uses subject to these rules.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0150 - Authority to Remove or Impound Bicycles or other Unclaimed Property

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DAS may impound
			 any Bicycle Parked in violation of OAR 125-090-0120(3)(i)(D), causing a safety
			 hazard in a Parking Facility, or abandoned in a Parking Facility by locking it
			 at the Parking Facility or removing it to an impounded storage area. A Bicycle
			 left overnight longer than seven consecutive days without authorization from
			 DAS is considered stored in violation of these rules. Bicycles stored at a
			 Parking Facility in violation of these rules and bicycles not removed from a
			 Parking Facility for more than thirty days will be considered
			 abandoned.
(2) DAS shall reasonably
			 attempt to leave a notice with DAS contact information at a Bicycle locked at
			 the Parking Facility and at a site from which DAS removed a Bicycle. DAS shall
			 send notice of impoundment as soon as practical and whenever reasonably
			 possible to the owners of all Bicycles impounded under this rule.
(3) DAS shall dispose of unclaimed and
			 abandoned Bicycles and other unclaimed property through the DAS State Surplus
			 Program.
Statutory/Other Authority: ORS
				  98.805  - 98.818, 184.340, 276.591 - 276.601 & 283.100
Statutes/Other Implemented: ORS
				  98.805,
				  276.591,
				  276.594  & 276.601
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 90 - PARKING FACILITIES › Section 125-090-0160 - Alternative Transportation Modes Incentive Programs

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DAS may provide incentive programs to
			 encourage the use of Alternative Transportation Modes. The goals of these
			 programs are to reduce traffic volume and Parking demand, improve air quality,
			 and reward the efforts of State Employees who leave their cars at home.
(a) DAS may provide these incentives from
			 Parking Facility receipts. The program incentives are subject to available
			 funding. DAS may increase or reduce incentives provided and the number of
			 program Participants.
(b) To
			 receive the incentives, an Applicant must meet the applicable program
			 requirements, complete the application process, and pay any applicable
			 charge.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 110 - LAND USE COORDINATION › Section 125-110-0001 - Land Use Program Coordination Rules

Current through Register Vol. 63, No. 7, July 1, 2024
(1) This division is applicable to the
			 approval of projects under the following Department programs. These programs
			 are:
(a) Capital Construction and Improvement
			 Program;
(b) State Office Facility
			 Leasing Program;
(c) Surplus Public
			 Service Land Management Program;
(d) Conservation of Department-Owned Historic
			 Real Property Program; and
(e) Any
			 other Department program subsequently determined to affect land use pursuant to
			 OAR 660-030.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0000 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
For the purposes of OAR 125-120-0000  through 125-120-0200, to
				be referred to as the "Leasing Rules", the term:
(1) "Administrator" means the Administrator
			 of the Enterprise Asset Management Division of the Department of Administrative
			 Services.
(2) "Agency" or "state
			 agency" means any state officer, board, commission, department, institution,
			 branch, or agency of the state government.
(3) "Department" means the Department of
			 Administrative Services.
(4)
			 "Director" means the Director of the Department of Administrative Services.
(5) "Facilities Division" or
			 "Division" means the Real Estate Services Program, Enterprise Asset Management
			 Division of the Department of Administrative Services.
(6) "Lease" means a lease for office quarters
			 between an agency and a lessor other than the Department, including interagency
			 and intergovernmental lease or sublease.
(7) "Office quarters" means office space,
			 office buildings and associated service, storage and parking facilities for
			 state agencies, and may include factory-built, modular, or portable units, but
			 excludes stand-alone storage and parking facilities.
(8) "Significant Lease" means office space,
			 office buildings and associated service, storage and parking facilities for
			 state agencies, and may include factory-built, modular, or portable units, but
			 excludes stand-alone storage and parking facilities.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS
				  276.420,
				  276.428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0010 - Exemptions

Current through Register Vol. 63, No. 7, July 1, 2024
Notwithstanding OAR
				125-120-0000(2),
				the Legislative Assembly, the courts and their officers and committees, and the
				Secretary of State and the State Treasurer in the performance of the duties of
				their constitutional officers are exempted from complying with OAR
				125-120-0000  through
				125-120-0200 (the leasing rules), unless any of these exempted parties chooses
				to request services of the Department for any office space assignments or for
				leasing services for acquiring privately owned office quarters; in which cases
				all applicable provisions of the leasing rules shall be
				followed.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0020 - Assignment of Office Quarters

Current through Register Vol. 63, No. 7, July 1, 2024
(1) When an agency requires an assignment of
			 office space or leased office quarters, the agency shall first estimate the
			 space requirements, in accordance with the Department's Office Space Standards,
			 DAS Policy 125-6-100, and submit a completed Space Assignment Request form to
			 the Division.
(2) Facilities
			 Division shall review and approve Space Assignment Requests and shall allocate
			 office quarters in the following order of priority: first, office quarters
			 owned or managed by the Department, when available and feasible; second, other
			 state-owned or state-leased office quarters when available and feasible; third,
			 and only if neither of the foregoing office quarters is available and feasible
			 will the Department consider approving any lease for office quarters. The State
			 Capitol and the Supreme Court Building are not subject to space assignment by
			 the Department.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .410
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0030 - Allotment of Space in Office Quarters (ORS 270 .410)

Current through Register Vol. 63, No. 7, July 1, 2024
Allotment of space in all leased office quarters shall be
				guided by the Department's Office Space Standards (Policy #125-6-100
				).
Stat. Auth.: ORS
				  276.428 & ORS 283
				  .060
Stats.
				  Implemented:
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0040 - Measuring Office Quarters

Current through Register Vol. 63, No. 7, July 1, 2024
The Division will use the standards of the American National
				Standards Institute (ANSI) as adopted by the Building Owners and Managers
				Association (BOMA) as a guide in measuring office space.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .410
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0050 - Space Allocation/Rental Agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Agencies occupying Department-owned
			 office quarters shall sign and comply with the Department's Space Assignment/
			 Rental Agreement.
(2) The Division
			 may charge and collect from any agency violating the terms of such Agreement,
			 the cost of correcting the damages resulting from the agency's
			 violations.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0060 - Complying With Local Policies

Current through Register Vol. 63, No. 7, July 1, 2024
All facility siting shall comply with local land use plans, and
				if possible, community development policies, pursuant to Department of
				Administrative Services' OAR 125-110-0001  (the Land Use Coordination
				Rule).
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0070 - Leasing Authority

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The
			 Department, acting through its Facilities Division, shall supervise and conduct
			 negotiations for all leases, rental agreements and related site selections for
			 office quarters, unless otherwise authorized by the Division in
			 writing.
(2) No lease or rental
			 agreement shall be binding upon the state or any agency unless such lease or
			 rental agreement has been approved by the Division in accordance with ORS 276
			 .428.
(3) The tenant agency
			 Representative, as identified by the Division to the lessor, may communicate
			 with build-to-suit lessors during construction, and with other lessors during
			 remodeling or renovations of office quarters. The tenant agency representative
			 shall not communicate changes in the scope or specifications of lessor's work
			 directly with lessor's contractor(s), unless so authorized by the lessor. In
			 any case, all change orders must be processed through Facilities
			 Division.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0075 - Technical Assistance and Leasing Services for Non Office Quarters

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Leases for
			 facilities other than office quarters (such as prisons, medical clinics,
			 dormitories, laboratories) are not subject to the Departments's supervision and
			 approval and are exempted from complying with OAR 125-120-0000  through
			 125-120-0200 (the Leasing Rules).
(2) Upon written request from an agency, the
			 Facilities Division may provide leasing services and technical assistance in
			 any manner it deems appropriate to best serve the interests of the
			 state.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0080 - Subleases by an Agency

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Facilities Division must review and approve all subleases by or for all
			 agencies subject to the Leasing Rules.
(2) Any agency that has office space that is
			 not needed for agency purposes, which the agency believes it is feasible to
			 backfill, shall inform the Division. The Division will provide assistance to
			 the agency in back filling the surplus space.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0090 - Leasing or Renting Involvement of a Requesting Agency

Current through Register Vol. 63, No. 7, July 1, 2024
(1) When the Division determines it to be in
			 the best interests of the state, the Division may delegate to a requesting
			 agency, in writing, certain aspects of the leasing process under the guidance
			 and supervision of the Division.
(2) An agency may seek rental market
			 information, but an agency shall not make commitments to lease or negotiate a
			 lease unless authorized in writing by the Division.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0100 - Lease Renewal

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Approximately eighteen months before an agency's lease expires, Division will
			 notify the agency in writing and request the agency's plans for office quarters
			 upon expiration of its lease.
(2)
			 The agency shall respond within thirty days of receipt of the notice and inform
			 Division of its plans for office quarters.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS
				  276.428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0110 - Agency Commitment

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Before Facilities Division approves an agency's request for office quarters,
			 the head of the requesting agency, or designee, shall certify that
			 legislatively approved funds are available to meet the obligations under the
			 proposed lease for the current biennium and that the Agency intends to request
			 funding to continue the lease for the full term of the lease. Facilities
			 Division will assist the requesting Agency to compile a cost estimate for
			 suitable office quarters.
(2)
			 Facilities Division may charge and collect for leasing services provided to an
			 Agency if the agency withdraws its' request for office quarters during any
			 stage of the leasing process, except when such withdrawal is due to
			 unanticipated causes beyond the Agency's control.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .429
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0120 - Locating Office Quarters

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Facilities Division has the statutory authority to search, select and negotiate
			 for office quarters to rent or lease in any manner necessary to best serve the
			 interests of the state. Facilities Division also reserves the right to reject,
			 in the best interest of the state, any and all offers received while conducting
			 solicitation for offers on leasable properties or facilities. Unless exempted
			 by the Administrator, Facilities Division will search for available office
			 quarters to lease as follows:
(a) Through
			 direct contact or through public advertisement, as needed, for existing office
			 space smaller than 10,000 usable square feet or for other non-office space or
			 special purpose facilities such as storage, parking spaces, medical clinics,
			 laboratories, and the like, regardless of size.
(b) Except as exempted by OAR 125-120-0075,
			 through public advertisement and selection process for Major Leasing Projects
			 which are for 10,000 usable square feet or more of office space or for any
			 build-to-suit leases regardless of size.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0130 - Determining a Lease Search Area

Current through Register Vol. 63, No. 7, July 1, 2024
Agencies will determine the geographical boundaries for a lease
				search area based upon its business need and state siting mandates. Division
				will assist the agency in further narrowing siting criteria in any geographic
				area by considering:
(1) The
			 requesting agency's special needs;
(2) The state's policy of promoting economy,
			 efficiency and convenience to the public by centralizing and consolidating
			 state office quarters within a community whenever feasible;
(3) The availability and cost of necessary
			 services including state services such as telephone, data, communication and
			 mail services;
(4) Proper zoning
			 and compatibility with local government comprehensive land use plans; and
(5) Applicable directives of the
			 State of Oregon such as the Governor's Executive Order 94-07, or of the local
			 government pertaining to locating state office facilities.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS
				  276.426 &
				  276.428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0140 - Leasing Directly

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Before leasing or renting office quarters smaller than 10,000 usable square
			 feet, Facilities Division may refer to and, when feasible, select for direct
			 negotiations, leasable properties on file at Facilities Division which have
			 been submitted by property owners and real estate professionals interested in
			 developing and leasing office quarters for occupancy by the state.
			 Alternatively, Facilities Division may advertise publicly or conduct a search
			 for a leasable facility, and negotiate directly with the owner or owner's
			 representative for the lease.
(2)
			 To solicit offers of leasable properties, Facilities Division may publish its
			 leasing requirements, or inform those on the Division's trade list of property
			 owners, developers and real estate professionals who have expressed interest in
			 developing and leasing office quarters to the state.
(3) A property owner, developer or real
			 estate professional may be added to Facilities Division's trade list by
			 contacting Facilities Division.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0150 - Giving Notice of Intent to Lease

Current through Register Vol. 63, No. 7, July 1, 2024
(1) When the geographic search area for
			 siting office quarters for a significant lease has been established or when
			 leasable properties have been identified, Division shall contact the community
			 or communities which Division determines are likely to be affected by the
			 requesting agency's proposed location. Agency and Division may also opt to give
			 said notice to any lease siting situation at its discretion. Division will
			 issue public notice at the agency's request for any leasing action to:
(a) The mayor and/or city manager;
(b) The chair of the county commissioners;
(c) The chair of the planning
			 commission;
(d) The local state
			 representative;
(e) The local
			 state senator;
(f) Affected local
			 business associations, as identified and determined by Division; and
(g) Affected local neighborhood associations,
			 as identified and determined by Division.
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 120 - RENTING OR LEASING OFFICE QUARTERS › Section 125-120-0170 - Tenant Improvements

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All
			 build-to-suit leases or major remodeling of leased facilities shall comply with
			 Facilities Division's "Leased Facilities Construction Standards", and with all
			 applicable law and rules, including those requirements for making leased state
			 office quarters accessible to and usable by disabled persons, to the extent
			 required by law.
(2) Before having
			 any tenant improvement work performed on leased premises, the tenant Agency
			 shall consult with the Facilities Division for appropriate
			 procedures.
Stat. Auth.: ORS
				  184.340
Stats. Implemented: ORS 276 .428
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 125 - STATEWIDE FACILITY PLANNING PROCESS › Section 125-125-0050 - Purpose, Application, and Authority

Current through Register Vol. 63, No. 7, July 1, 2024
These rules are adopted under ORS
				276.056 and
				276.227. They set forth the
				Statewide Facility Planning Process for state agencies and the duties of the
				Capital Planning Commission and Capital Projects Advisory Board, which assist
				the Department with the process. State agencies subject to these rules are
				required to provide information about their facilities and projects to the
				Department.
Statutory/Other Authority: ORS
				  276.227 & 276.056
Statutes/Other Implemented: ORS
				  276.227 &
				  276.056
Oregon Administrative Rules › Chapter 125 - DEPARTMENT OF ADMINISTRATIVE SERVICES › Division 125 - STATEWIDE FACILITY PLANNING PROCESS › Section 125-125-0150 - Statewide Facility Planning Process

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Statewide Facilities Planning Process
			 provides a means of evaluating if state facilities are planned, financed,
			 acquired, constructed, managed, and maintained in a manner that maximizes and
			 protects this investment.
(2) The
			 Statewide Facilities Planning Process applies to any State Agency that owns a
			 Major Facility or meets the guidelines described in OAR 125-125-0150(5). The
			 process does not apply to Oregon institutions of higher education (as defined
			 in ORS 352.002 and ORS
			 341.005(4)(a)),
			 Oregon Health Sciences University, SAIF Corporation, Lottery, Secretary of
			 State, Treasurer's Office, or to the Legislative or Judicial
			 branches.
(3) The Department shall
			 implement and maintain a Statewide Facilities Planning Process. This process
			 shall coordinate state facilities' data, standards, maintenance planning,
			 leasing planning, and capital project planning. The Department shall use the
			 Board to assist in the review of Agency Facility Plans and other associated
			 documents and to advise the Director.
(4) The Statewide Facilities Program shall
			 develop the Statewide Facilities Planning Process Manual. The Statewide
			 Facilities Planning Process Manual shall provide definitions, examples, and
			 detailed descriptions of required reports to aid agencies in supplying
			 information to the Statewide Facilities Program and the Board. The Statewide
			 Facilities Planning Process Manual shall be reviewed and updated biennially by
			 the Board before the budget process begins, or as needed.
(5) Following the guidelines contained in the
			 Statewide Facilities Planning Process Manual, agencies shall submit an Agency
			 Facility Plan to the Department if it meets one or more of the following
			 criteria:
(a) The agency owns buildings or
			 plans to build or buy a building of 10,000 or more square feet;
(b) The agency proposes to enter into a lease
			 of 10,000 or more square feet of conditioned space for a period of ten years or
			 more;
(c) The agency plans to seek
			 a Legislative or Emergency Board approval for a Major Construction or
			 Acquisition Project; or
(d) The
			 agency plans to seek planning funds for a Major Construction or Acquisition
			 Project.