Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 3 - STATE PUBLICATIONS DEPOSITORY PROGRAM › Section 3.1 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this chapter,
				  shall have the following meanings, unless the context clearly indicates
				  otherwise.
(1) Born digital
				publication--A state publication that originates in electronic
				format.
(2) Commission--The Texas
				State Library and Archives Commission as an agency of the state of Texas,
				including the staff, collections, archives, operations, programs, and property
				of the Texas State Library and Archives Commission.
(3) Complex relational database--A database
				comprised of multiple inter-related tables that is dynamically updated, that
				contains only minimal narrative text, and that cannot be accurately represented
				as a set of static HTML pages or a spreadsheet.
(4) Depository library--A depository library
				as defined by Government Code, §
									441.101(2).
(5) Director and Librarian--Chief executive
				and administrative officer of the Texas State Library and Archives
				Commission.
(6) Electronic
				format--A form of recorded information that can be processed by a
				computer.
(7) Online publication--A
				publication that is published on the Internet as a file or files.
(8) Physical format--A transportable medium
				in which analog or digital information is published, such as print, microform,
				magnetic disk, or optical disk.
(9)
				Publicly distributed--Provided to persons outside of the agency, in print or
				other physical medium, or by an Internet connection, or from a limited local
				area network on agency premises, or at another location on behalf of the
				agency. Information that is made accessible only through an authentication
				process, such as a username and password, or upon request via open records
				laws, is not deemed publicly distributed.
(10) Removable electronic media--Devices used
				to store and transfer electronic information.
(11) Site map--An HTML page providing links
				to all materials available to the public on a Web site. A site map can provide
				links to sections or categories within a Web site rather than to each
				individual document if all documents within each section are
				inter-linked.
(12) State agency--A
				state agency as defined by Government Code, §
									441.101(3).
(13) State publication--A state publication
				as defined by Government Code, §
									441.101(4).
(14) State Publications Depository Program--A
				program of the Texas State Library and Archives Commission designed to collect,
				preserve, and distribute state publications, and promote their use by the
				citizens of Texas and the United States.
(15) Substantive change--A modification of a
				state publication in any format that represents a fundamental alteration in the
				information content of a publication. Examples of a substantive change include
				but are not limited to:
(A) changes to
				publicly distributed agency information based on the installation of new
				leadership in a state agency;
(B)
				amendments to agency policies (such as reversals of former policies; expansions
				of authority via statutory means, rule-making authority, or judicial process;
				or clarifications of existing policies);
(C) provision of new information, such as
				information reports; and
(D)
				revisions to previously issued information, such as documents describing the
				financial status, providing statistical data, or reporting on matters within
				the agency's area of authority.