Rhode Island Code of Regulations › Title 200 - Board of Education › Chapter 20 - Council on Elementary and Secondary Education › Subchapter 05 - General and School Operations › Part 4 - Rhode Island School Construction Regulations › Section 200-RICR-20-05-4.12 - Asset Protection and Maintenance of Facilities

Current through June 14, 2024
4.12.1
Asset Protection Plans and
				  Building Maintenance
A. Each school
				  District shall develop, implement, and maintain a comprehensive asset
				  protection plan for every school building, not just buildings for which school
				  housing aid is sought or received. The plan must include a full analysis of the
				  building's current condition, the need for repairs if any, the costs associated
				  with the repairs, and the nature and cost of annual maintenance for each
				  building. The asset protection plan must be submitted to RIDE annually and will
				  be reviewed by a certified licensed professional to determine that the plan is
				  adequate. The plans must address regularly scheduled preventive maintenance to
				  prevent premature failure and to maximize the useful life of a facility. If the
				  plan submitted by the District is determined to be inadequate, Districts will
				  be notified by RIDE and required to submit a revised plan within thirty (30)
				  days. Districts must submit annual updates to these plans to RIDE that list all
				  maintenance performed and expenditures pursuant to the plan for the previous
				  year.
B. The asset protection plan
				  and annual expenditures pursuant thereto must meet the following minimum
				  requirements:
1. All facilities and structures
				  shall be maintained in a safe, sound, and energy efficient condition. All
				  service equipment, means of egress, devices, and safeguards which are required
				  by the state building code in a building or structure, when erected, altered,
				  or repaired, shall be maintained in good working order;
2. For each facility, the plan shall itemize
				  anticipated annual expenditures for required maintenance;
3. Capital maintenance expenditures shall be
				  itemized and be consistent with the District's approval capital improvement
				  plan; and
4. The plan shall itemize
				  costs for the replacement of all approved temporary facilities in the District
				  with permanent structures.
C. RIDE will not approve a school
				  construction application for a District that does not have a budget for that
				  fiscal year which provides for full funding of its asset protection plan. RIDE
				  will also not approve a school construction application for any District that
				  has not spent at least fifty percent (50%) of its asset protection budget
				  pursuant to its asset protection plan in each of the previous three years prior
				  to application.
D. If a District
				  receiving school housing aid fails to maintain compliance with the asset
				  protection requirements of these regulations or any guidelines, policies or
				  procedures established by the Council, the District may be prohibited from
				  receiving school housing aid for at least one year and prior to reinstatement
				  of school housing aid payments shall be subject to a review by RIDE to
				  determine that the District is in compliance with these regulations.