Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-190 - Children's information

Current through Register Vol. 40, No. 24, July 15, 2024
A. Vendors
				  shall maintain, and keep at the family day home, written or electronic
				  information for each enrolled child, which shall be made available to the
				  department's representative upon request.
B. The child's information shall include the
				  following:
1. Child's full name, nickname (if
				  any), sex, address, and birthdate;
2. Proof of the child's identity;
3. Name, home address, and telephone number
				  for each parent who has custody;
4.
				  Name, address, and telephone number for each custodial parent's place of
				  employment or school attendance, if applicable;
5. Name, address, and telephone number of at
				  least one person designated by the parent to contact in case of an emergency if
				  the parent cannot be reached;
6. If
				  applicable, information on allergies, including food allergies, intolerances to
				  food, medication, or other substances, and actions to be taken in an emergency
				  situation; information on other physical problems; pertinent developmental
				  information; and any special accommodations needed;
7. Names of persons other than the custodial
				  parent who are authorized to pick up the child;
8. Immunization records for the child
				  received on or before the child's first day of attendance, except that children
				  experiencing homelessness may provide such records within 90 days of
				  enrollment;
9. Written
				  authorization for emergency medical care should an emergency occur and the
				  parent cannot be located immediately unless the parent presents a written
				  objection for the provision of medical treatment on religious or other
				  grounds;
10. Written authorization
				  to administer prescription or nonprescription medications if the vendor agrees
				  to administer medication;
11.
				  Special care instructions, including recommendations for the care and
				  activities of a child with special needs, exception to infant being fed on
				  demand, etc.;
12. A written care
				  plan for each child with a diagnosed food allergy, to include instructions from
				  a physician regarding the food to which the child is allergic and the steps to
				  be taken in the event of a suspected or confirmed allergic reaction;
13. Record of any accidents or injuries
				  sustained by the child while in care;
14. Permission to transport child if the
				  vendor provides transportation;
15.
				  Permission for field trips;
16.
				  Permission for swimming or wading activities to include a parent's statement of
				  the child's swimming ability, if applicable;
17. A written statement that the vendor will
				  notify the parent when the child becomes ill and that the parent will arrange
				  to have the child picked up as soon as possible if so requested by the
				  vendor;
18. Any written agreements
				  between the parent and the vendor; and
19. Documentation of the enrollment of a
				  child experiencing homelessness enrolled under provisions of 8VAC20-790-230 A
				  2.