Texas Administrative Code › Title 30 - ENVIRONMENTAL QUALITY › Part 1 - TEXAS COMMISSION ON ENVIRONMENTAL QUALITY › Chapter 336 - RADIOACTIVE SUBSTANCE RULES › Subchapter H - LICENSING REQUIREMENTS FOR NEAR-SURFACE LAND DISPOSAL OF LOW-LEVEL RADIOACTIVE WASTE › Section 336.740 - Maintenance of Records and Reports

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Each licensee shall maintain any records and make any reports as may be
				  required by the conditions of the license, by the rules in this chapter, or by
				  orders of the commission. Copies of any records or reports required by the
				  license, rules, or orders shall be submitted to the executive director or
				  commission on request. All records and reports required by the license, rules,
				  or orders shall be complete and accurate.
(b) Records which are required by the rules
				  in this chapter or by license conditions shall be maintained for a period
				  specified by the appropriate rules or by license condition. If a retention
				  period is not otherwise specified, these records shall be maintained and
				  transferred to the executive director as specified in subsection (e) of this
				  section as a condition of license termination unless the executive director
				  otherwise authorizes their disposition.
(c) Each record required by this chapter
				  shall be legible throughout the specified retention period. The record shall be
				  the original or a reproduced copy or a microform, provided that the copy or
				  microform is authenticated by authorized personnel and that the microform is
				  capable of producing a clear copy throughout the required retention period. The
				  record may also be stored in electronic media with the capability for producing
				  legible, accurate, and complete records during the required retention period.
				  Records, such as letters, drawings, and specifications, shall include all
				  pertinent information, such as stamps, initials, and signatures. The licensee
				  shall maintain adequate safeguards against tampering with and the loss of
				  records.
(d) If there is a conflict
				  between the commission's rules, license condition, or other written approval or
				  authorization from the executive director pertaining to the retention period
				  for the same type of record, the longest retention period specified takes
				  precedence.
(e) Notwithstanding
				  subsections (a)-(d) of this section, the licensee shall record the location and
				  the quantity of wastes contained in the disposal site and shall transfer these
				  records upon license termination to the executive director and to such other
				  government agencies or officials as designated by the commission.
(f) Following receipt and acceptance of a
				  shipment of waste, the licensee shall record the date that the shipment was
				  received at the disposal facility; the date of disposal of the waste; a
				  traceable shipment manifest number; a description of any engineered barrier or
				  structural overpack provided for disposal of the waste; the location of
				  disposal at the disposal site; the containment integrity of the waste disposal
				  containers as received; any discrepancies between materials listed on the
				  manifest and those received; the volume of any pallets, bracing, or other
				  shipping materials, or of materials generated on site, that are contaminated
				  and are disposed of as contaminated or suspect materials; and any evidence of
				  leaking or damaged disposal containers or radiation or contamination levels in
				  excess of limits specified in rules of the United States Department of
				  Transportation or United States Nuclear Regulatory Commission. The licensee
				  shall briefly describe any repackaging operations of any of the disposal
				  containers included in the shipment, plus any other information required by the
				  commission as a license condition. The licensee shall retain these records
				  until the commission transfers or terminates the license that authorizes the
				  activities described in this section.
(g) Each licensee authorized to dispose of
				  waste received from other persons shall file a copy of its financial report or
				  a certified financial statement annually with the executive director in order
				  to update the information base for determining financial
				  qualifications.
(h) Annual reports
				  shall be submitted.
(1) Each licensee
				  authorized to dispose of waste received from other persons under this
				  subchapter shall submit annual reports to the executive director. Reports shall
				  be submitted by the end of the first calendar quarter of each year for the
				  preceding year.
(2) The annual
				  reports shall include:
(A) specification of
				  the quantity of each of the principal radionuclides released to unrestricted
				  areas in liquid and in airborne effluents during the preceding year;
(B) the results of the environmental
				  monitoring program;
(C) a summary
				  of licensee disposal unit survey and maintenance activities, including the
				  location of each discrete waste shipment;
(D) a summary, by waste class, of activities
				  and quantities of radionuclides disposed of;
(E) any instances in which observed site
				  characteristics were significantly different from those described in the
				  application for a license; and
(F)
				  any other information the executive director may require.
(3) If the quantities of radioactive
				  materials released during the reporting period, monitoring results, or
				  maintenance performed are significantly different from those expected in the
				  documents previously reviewed as part of the licensing action, the annual
				  report shall cover this specifically.