Oregon Administrative Rules › Chapter 856 - PUBLIC UTILITY COMMISSION, OREGON BOARD OF MARITIME PILOTS › Division 10 - GENERAL › Section 856-010-0007 - Fee For Copies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All requests
			 for copies of public records in the custody of the Oregon Board of Maritime
			 Pilots shall be submitted in writing or by electronic mail. Requests are
			 subject to disclosure according to the Public Records Law, ORS Chapter
			 192.
(2) The Board may charge a fee
			 reasonably calculated for costs of providing and conveying copies of public
			 records. Fees shall not exceed the cost of locating, compiling, making
			 available for inspection, preparing copy in paper, audio, computer disk, and
			 delivering public records. Unless there is an abuse by the requestor, at least
			 the first 30 minutes of staff time spent on the public records request is free
			 of charge. All estimated fees and charges must be paid before public records
			 will be made available for inspection or copies provided.
(3) The Board shall notify a requestor of the
			 estimated costs of making records available for inspection or providing copies
			 of records to the requestor. If the estimated costs exceed $25, the Board shall
			 provide written notice and shall not act further to respond to the request
			 unless and until the requestor confirms that the requestor wants the Board to
			 proceed with making the public records available. If the estimated costs exceed
			 $250, the Board shall attempt to assist the requestor refine the request to
			 reduce the cost, if possible.
(4)
			 Unless a request or series of requests in the aggregate is 5 pages or less, the
			 Board shall charge 30¢ per page for public records. If, for operational or
			 other reasons, the Board uses the services of an outside facility to photocopy
			 or scan requested records, the Board shall charge the actual costs
			 incurred.
(5) "Page" refers to the
			 number of copies produced. Staff will not reduce the copy size or otherwise
			 manipulate records in order to fit additional records on a page, unless staff
			 concludes that it would be the most effective use of their time. A double-sided
			 copy will be charged as two single pages.
(6) Additional charges for staff time may be
			 made when responding to record requests that staff determines to require more
			 than the normal and reasonable time for responding to routine record requests.
			 Staff time shall be charged at $50 per hour, with a $7.50 minimum.
(7) The Board shall charge any actual costs
			 for delivery of records such as first class postage and courier fees.
(8) The Board shall charge $20 for certified
			 copies.
(9) The Board shall charge
			 $10 for compact discs containing requests.
(10) The Board shall charge $5 for each audio
			 record transmitted by email.
(11)
			 The Board shall charge actual attorney fees for the cost of time spent by its
			 attorney in reviewing the public records request for compliance with disclosure
			 exemptions contained in ORS Chapter 192.
Statutory/Other Authority: ORS 192 & 776
Statutes/Other Implemented: ORS
				  192.410 -
				  192.440