Oregon Administrative Rules › Chapter 410 - OREGON HEALTH AUTHORITY, HEALTH SYSTEMS DIVISION: MEDICAL ASSISTANCE PROGRAMS › Division 165 - OREGON MEDICAID ELECTRONIC HEALTH RECORD (EHR) INCENTIVE PROGRAM › Section 410-165-0040 - Application

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An eligible
			 provider shall apply to the program each program year that the eligible
			 provider seeks an incentive payment. To apply, an eligible provider or preparer
			 shall:
(a) Register with CMS;
(b) After registering with CMS, follow the
			 steps as outlined on the website at
https://www.oregon.gov/oha/HPA/OHIT-MEHRIP/pages/index.aspx
to apply to the program within the grace period for each program year:
(A) For program years 2011 and 2012, the
			 following applies:
(i) For a first-year
			 application, the grace period is 60 days;
(ii) For all subsequent years, the grace
			 period is 90 days.
(B)
			 For program year 2013, the grace period is 90 days;
(C) For program year 2014, the following
			 applies:
(i) For eligible hospitals, the grace
			 period ends on January 31, 2015;
(ii) For eligible professionals, the grace
			 period ends on May 31, 2015.
(D) For program year 2015, the following
			 applies:
(i) For eligible providers who are
			 attesting for adopt, implement, or upgrade defined in section (3), the grace
			 period ends on March 31, 2016;
(ii)
			 For eligible hospitals that are attesting for meaningful use through CMS for
			 the Medicare EHR Incentive Program and for the Medicaid EHR Incentive Program,
			 the grace period ends on March 31, 2016;
(iii) For eligible professionals who are
			 attesting for meaningful use described in OAR 410-165-0080, the grace period
			 ends on August 31, 2016;
(iv) For
			 eligible hospitals that are children's hospitals defined in OAR 410-165-0020  that are attesting for meaningful use described in OAR 410-165-0080  through the
			 Medicaid EHR Program, the grace period ends on December 31, 2016.
(E) For program year 2016, the
			 following applies:
(i) For eligible
			 hospitals, the grace period ends on March 31, 2017;
(ii) For eligible professionals that are not
			 naturopathic physicians, the grace period ends on May 31, 2017;
(iii) For naturopathic physicians, the grace
			 period ends on July 31, 2017.
(F) For program year 2017, the following
			 applies:
(i) For eligible hospitals, the
			 grace period ends on March 31, 2018;
(ii) For eligible professionals, the grace
			 period ends on May 31, 2018;
(G) For program year 2018, the grace period
			 ends on April 30, 2019;
(H) For
			 program years 2019 and 2020 the grace period is 90 days;
(I) For program year 2021, the grace period
			 does not apply. Information regarding program year 2021 application deadlines
			 shall be established by the program.
(c) Attest that:
(A) The information submitted is true,
			 accurate, and complete; and
(B)
			 They understand that any falsification or concealment of a material fact may be
			 prosecuted under federal and state laws.
(d) Maintain for a minimum of seven years
			 from the date of completed application complete, accurate, and unaltered copies
			 of all acceptance documents associated with all data transmissions and
			 attestations. The information maintained shall include at a minimum
			 documentation to support:
(A) The financial
			 or legal obligation for the adoption, implementation, or upgrade of certified
			 EHR technology including, but not limited to, the purchase agreement or
			 contract;
(B) Demonstration of
			 meaningful use for the year corresponding to the program year;
(C) Patient volume for the year corresponding
			 to the program year; and
(D) The
			 eligible hospital's payment calculation data including, but not limited to,
			 Medicare cost reports.