reglab/statecodes huggingface dataset:
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.5 - Advisory Committees; General Requirements

Current through Reg. 49, No. 28; July 12, 2024
(a) Purpose and
				  scope. This section governs procedures for the creation and operation of
				  advisory committees, except as otherwise provided by law or commission rule.
				  The purpose of an advisory committee is to make recommendations to the
				  commission on programs, rules, and policies affecting the delivery of
				  information services in the state. An advisory committee's sole role is to
				  advise the commission. An advisory committee has no executive or administrative
				  powers or duties with respect to the operation of the commission, and all such
				  powers and duties rest solely with the commission.
(b) Creation and duration of advisory
				  committees. The commission shall create advisory committees by commission
				  order. An advisory committee is abolished on the fourth anniversary of the date
				  of its creation unless the commission designates a different expiration date
				  for an advisory committee or an advisory committee has a specific duration
				  prescribed by law.
(c) Appointment
				  procedures. The commission will appoint members to an advisory committee based
				  on advice and input from the director and librarian. Each advisory committee
				  will elect from its members a presiding officer, who will report the advisory
				  committee's recommendations to the commission.
(d) Size and quorum requirement. An advisory
				  committee must be composed of a reasonable number of members not to exceed 24.
				  A majority of advisory committee membership will constitute a quorum. An
				  advisory committee may act only by majority vote of the members present at the
				  meeting.
(e) Membership terms.
				  Advisory committee members:
(1) may serve two-
				  or four-year staggered terms, as ordered by the commission; and
(2) are appointed by and serve at the
				  pleasure of the commission. If a member resigns, dies, becomes incapacitated,
				  is removed by the commission, otherwise vacates the position, or becomes
				  ineligible prior to the end of the member's term, the commission will appoint a
				  replacement to serve the remainder of the unexpired term.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.7 - Library Systems Act Advisory Board (LSA Board)

Current through Reg. 49, No. 28; July 12, 2024
(a) The
				  LSA Board is created to advise the commission on matters relating to the
				  Library Systems Act. The LSA Board's tasks include reviewing and making
				  recommendations regarding the minimum standards for accreditation of libraries
				  in the state library system, reviewing and making recommendations regarding the
				  application of the standards to local libraries, reviewing and making
				  recommendations regarding the future development of the Library Systems Act,
				  reviewing and making recommendations regarding grant programs for local
				  libraries, and reviewing and making recommendations regarding agency programs
				  that affect local libraries.
(b)
				  The LSA Board reports to the commission through its meetings and meeting
				  minutes, and/or reports or letters to the Director and Librarian.
(c) The LSA Board membership consists of five
				  librarians qualified by training, experience, and interest to advise the
				  commission on the policy to be followed in applying Government Code, Chapter
				  441, Subchapter I, Library Systems. The term of office for each LSA Board
				  member is three years.
(d) The LSA
				  Board shall expire on February 20, 2028.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.8 - Texas Historical Records Advisory Board (THRAB)

Current through Reg. 49, No. 28; July 12, 2024
(a) The THRAB is created to serve as the
				  central advisory body for historical records planning and projects funded by
				  the National Historical Publications and Records Commission that are developed
				  and implemented in this state and advise the Texas State Library and Archives
				  Commission on matters related to historical records in the state. The advisory
				  board's tasks include those enumerated in Government Code §
										441.242.
(b) The advisory board reports to the
				  commission through its meetings and meeting minutes, and/or reports or letters
				  to the Director and Librarian.
(c)
				  The THRAB is composed of:
(1) the state
				  archivist, who shall be appointed as the historical records coordinator by the
				  governor and who serves as presiding officer of the THRAB;
(2) two public members, appointed by the
				  governor; and
(3) six members,
				  appointed by the director and librarian, who must have recognized experience in
				  the administration of government records, historical records, or
				  archives.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.9 - TexShare Library Consortium Advisory Board (TexShare Advisory Board)

Current through Reg. 49, No. 28; July 12, 2024
(a) The TexShare Advisory Board is created to
				  advise the commission on matters relating to the consortium.
(b) The TexShare Advisory Board membership
				  shall represent the various types of libraries comprising the membership of the
				  consortium, with at least two members representing the general public. Members
				  must be qualified by training and experience to advise the commission on policy
				  to be followed in applying Government Code, Chapter 441, Subchapter M, TexShare
				  Library Consortium. TexShare Advisory Board members serve three-year terms
				  beginning September 1.
(c) The
				  TexShare Advisory Board shall expire on February 20, 2028.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.11 - Merit Selection Principles

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Pursuant to Texas Government Code Chapter 655 (regarding Merit Selection
				  Principles), the following principles will be effective if the agency becomes
				  required by federal law or regulation to use a merit system of personnel
				  administration for the agency or for a program administered under the
				  agency.
(b) The agency shall
				  establish policies and procedures to ensure compliance with the federal
				  requirements; and the recruitment, selection, and advancement of highly
				  competent agency personnel.
(c) The
				  agency shall ensure that it:
(1) recruits,
				  selects, and promotes its employees according to the relative abilities,
				  knowledge, and skills of the applicants or employees;
(2) provides equitable and adequate
				  compensation to an employee;
(3)
				  provides any employee training necessary to ensure performance of a high
				  quality;
(4) uses the adequacy of
				  an employee's job performance to determine whether the employee will be
				  retained;
(5) treats a job
				  applicant or employee fairly in all aspects of personnel
				  administration;
(6) complies fully
				  with state and federal equal opportunity and nondiscrimination laws;
(7) protects an employee against coercion for
				  partisan political purposes and prohibits the employee from using employment
				  status to interfere with or affect the result of an election or nomination for
				  office; and
(8) implements any
				  additional merit principles required by federal law or regulation.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.12 - Sick Leave Pool

Current through Reg. 49, No. 28; July 12, 2024
(a) A sick leave
				  pool is established to alleviate hardship caused to an employee and the
				  employee's immediate family if a catastrophic injury or illness forces the
				  employee to exhaust all eligible leave time earned by that employee and to lose
				  compensation time from the state.
(b) The director-librarian or designee shall
				  administer the sick leave pool.
(c)
				  The prescribed procedures relating to the operation of the sick leave pool will
				  be published in the agency's
Employee Guide.
(d) Operation of the pool shall be consistent
				  with Government Code, Chapter 661, Subchapter A (relating to State Employee
				  Sick Leave Pool).
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.13 - State Employee Family Leave Pool

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  A state employee family leave pool is established to provide eligible state
				  employees more flexibility in bonding with and caring for children during a
				  child's first year following birth, adoption, or foster placement and for
				  caring for a seriously ill family member or the employee.
(b) The director-librarian or designee shall
				  administer the sick leave pool.
(c)
				  The prescribed procedures relating to the operation of the family leave pool
				  will be published in the agency's
Employee Guide.
(d) Operation of the pool shall be consistent
				  with Government Code, Chapter 661, Subchapter A-1 (relating to State Employee
				  Family Leave Pool).
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.40 - Alternative Dispute Resolution

Current through Reg. 49, No. 28; July 12, 2024
(a) The
				  agency's policy is to enable the resolution and early settlement of internal
				  and external disputes, including contested cases, through voluntary settlement
				  processes, which may include a procedure or combination of procedures described
				  by Chapter 154, Civil Practice and Remedies Code. Any Alternative Dispute
				  Resolution (ADR) procedure used to resolve disputes before the commission shall
				  comply with the requirements of Chapter 2009, Government Code, and any model
				  guidelines for the use of ADR issued by the State Office of Administrative
				  Hearings.
(b) The agency's deputy
				  director or his designee shall be the agency's dispute resolution coordinator
				  (DRC). The DRC shall perform the following functions, as required:
(1) coordinate the implementation of the
				  policy set out in subsection (a) of this section;
(2) serve as a resource for any staff
				  training or education needed to implement the ADR procedures; and
(3) collect data to evaluate the
				  effectiveness of ADR procedures implemented by the agency.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.42 - Negotiation and Mediation of Certain Contract Disputes

Current through Reg. 49, No. 28; July 12, 2024
The commission adopts by reference the rules of the Office
					 of the Attorney General in Texas Administrative Code, Title 1, Part 3, Chapter
					 68 relating to Negotiation and Mediation of Certain Contract Disputes to comply
					 with the requirements of Government Code, Chapter 2260, §2260.052(c). The
					 rules set forth a process to permit parties to structure a negotiation or
					 mediation in a manner that is most appropriate for a particular dispute
					 regardless of the contract's complexity, subject matter, dollar amount, or
					 method and time of performance.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.46 - Negotiated Rulemaking

Current through Reg. 49, No. 28; July 12, 2024
(a) It is the commission's policy to engage
				  in negotiated rulemaking procedures under Government Code, Chapter 2008, when
				  appropriate. When the agency finds that proposed rules are likely to be complex
				  or controversial, or to affect disparate groups, negotiated rulemaking may be
				  proposed.
(b) When negotiated
				  rulemaking is proposed, the director and librarian will appoint a convenor to
				  assist in determining whether it is advisable to proceed. The convenor shall
				  perform the duties and responsibilities contained in Government Code, Chapter
				  2008.
(c) If the convenor
				  recommends proceeding with negotiated rulemaking and the commission adopts the
				  recommendation, the commission shall initiate negotiated rulemaking according
				  to the provisions of Government Code, Chapter 2008.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.48 - Petition for Adoption of Rules

Current through Reg. 49, No. 28; July 12, 2024
(a) Any interested
				  person may petition the agency requesting the adoption of a rule.
(b) At a minimum, a petition under this
				  section must be in writing directed to the director and librarian and contain
				  the following:
(1) A clear and concise
				  statement of the substance of the proposed rule, together with a brief
				  explanation of the purpose to be accomplished through such adoption;
(2) The petitioner's full name, Texas
				  address, telephone number, and signature; and
(3) The chapter and subchapter in which, in
				  the petitioner's opinion, the rule belongs, and the proposed rule text of a new
				  rule or the text of the proposed rule change prepared in a manner to indicate
				  the words to be added or deleted from the current text, if any.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.51 - Public Record Fees

Current through Reg. 49, No. 28; July 12, 2024
(a) The Texas State
				  Library will charge the fees established by the Office of the Attorney General
				  at 1 TAC §§
										RSA 70.1-
				  RSA 70.12 (relating to Cost of Copies
				  of Public Information) and the amounts described in subsection (b) of this
				  section for providing any person the following:
(1) Reproductions of materials from its
				  collections of library and archival materials that are maintained for public
				  reference;
(2) Copies of public
				  records of other agencies stored in the State Records Center; and
(3) Records of the commission.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.52 - Customer Service Policies

Current through Reg. 49, No. 28; July 12, 2024
(a) Registration.
(1) Texas state employees and persons
				  affiliated with state or local governments in Texas, staff of public, academic,
				  special, or school libraries, and faculty or students of graduate schools of
				  library and information science in Texas must register each year in person, by
				  telecommunications or mail. Registration includes providing the following
				  information:
(A) place of employment or
				  study, address, and telephone number;
(B) home address and telephone number;
				  and
(C) driver's license or date of
				  birth.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.53 - Service Complaints

Current through Reg. 49, No. 28; July 12, 2024
(a) Complaints
				  regarding agency services must be submitted in writing to the director and
				  librarian. Complaints may be mailed to Director and Librarian, Texas State
				  Library and Archives Commission, P.O. Box 12927, Austin, Texas, 78711-2927;
				  hand-delivered at 1201 Brazos Street, Austin, Texas, 78701, or sent by email to
				  dir.lib@tsl.texas.gov. The agency will review, investigate, and respond to
				  complaints within 10 business days from the date the complaint is received. The
				  agency will notify the complainant if additional time is necessary to
				  investigate a complaint.
(b) The
				  agency will maintain a record of complaints filed. This will include
				  information about parties to the complaint, the subject matter of the
				  complaint, a summary of the results of the review or investigation of the
				  complaint, and its disposition.
(c)
				  The agency will make information available describing its procedures for
				  complaint investigation and resolution.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.54 - HUB Program

Current through Reg. 49, No. 28; July 12, 2024
The commission adopts the rules of the Comptroller of
					 Public Accounts relating to the Historically Underutilized Business (HUB)
					 Program at 34 TAC, Part 1, Chapter 20, Subchapter D, Division
					 1.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.55 - Protest Procedure

Current through Reg. 49, No. 28; July 12, 2024
(a) An aggrieved
				  person who is not satisfied with a decision, procedure, or service received
				  from agency staff of the commission or who is an actual or prospective bidder,
				  grantee, or contractor aggrieved in connection with a solicitation, evaluation,
				  or award may file a protest with the director and librarian in accordance with
				  this rule.
(b) A protest must be
				  submitted to the director and librarian within 21 days after the person knows
				  or should have known of the matter that is protested. The director and
				  librarian has the discretion to allow a protest filed after 21 days if the
				  protestant shows good cause for the late filing or if the protest raises an
				  issue significant to the general policies and procedures of the
				  commission.
(c) The protestant
				  shall mail or deliver a copy of the protest to all interested persons. The
				  director and librarian will furnish a list of interested persons to a
				  protestant. For protests of a competitive selection (bid, contract, or grant),
				  interested persons shall include all persons who have submitted a bid,
				  proposal, or application.
(d) A
				  protest must be in writing and identified as a protest under commission rule 13
				  TAC § 2.55 and contain the following:
(1)
				  a description of the protestant's interest in the matter;
(2) the issue(s) to be resolved and remedy(s)
				  requested;
(3) the protestant's
				  argument supporting the protest, including a statement of relevant facts and
				  applicable law, specifying the statutes, rules, or other legal authority
				  alleged to have been violated;
(4)
				  the protestant's affirmation that facts set forth in the protest are true;
				  and
(5) a certification that a copy
				  of the protest has been mailed or delivered to all interested
				  persons.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.60 - Friends Groups

Current through Reg. 49, No. 28; July 12, 2024
(a) The commission
				  may designate nonprofit organizations that are organized to raise funds and
				  provide services and other benefits to the agency as a "friend" of the
				  commission. A friends group must submit copies of its charter and bylaws or
				  other organizational documents to the commission for review and approval. Upon
				  designation as a friend of the commission and for so long as such designation
				  exists, the commission may recognize a friends group. Designation as a "friend"
				  shall be reviewed periodically but not less than once every five
				  years.
(b) Funds accepted by
				  friends groups for the benefit of the commission to support the purposes and
				  programs of the commission are to be managed as reasonably prudent persons
				  would manage funds if acting on their own behalf. Such funds are to be
				  accounted for according to generally accepted accounting principles. A
				  financial report shall be prepared at least annually and made available to the
				  public upon request.
(c) The
				  commission may authorize reasonable use of agency employees, equipment, or
				  property by recognized friends groups in order to further or support the
				  purposes or programs of the commission, provided such usage is commensurate
				  with the benefit received or to be received by the commission. Agency employees
				  shall receive no compensation from the friends groups for such
				  service.
(d) A commission member or
				  agency employee may not serve as an officer or director of a friends group. The
				  commission will designate not more than one of its members to serve as liaison
				  to each friends group.
(e) Nothing
				  in this section shall supersede any rule or statute regulating the conduct of
				  an employee of a state agency or the procedures of a state agency. To the
				  extent of any conflict, the other rule or statute shall prevail.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.61 - Private Donors

Current through Reg. 49, No. 28; July 12, 2024
(a) Pursuant to
				  Government Code §
										RSA 441.006<subdiv>(b)(2)</subdiv>,
				  Government Code Chapter 575, Government Code Chapter 2255, and the General
				  Appropriations Act, this section establishes the criteria, procedures and
				  standards of conduct governing the relationship between the commission and its
				  officers and employees and private donors. This section authorizes the
				  commission to accept donations it determines are in the public interest to
				  accept, and that further its goals and programs.
(b) A private donor may make monetary or
				  non-monetary donations, including contributions and gifts, to the commission to
				  be spent or used for public purposes. Use by the commission of the donation
				  must be consistent with the mission and duties of the agency. If the donor
				  specifies the purpose of the donation, the commission should use the donation
				  for that purpose. A donation may be accepted only if it does not influence or
				  reasonably appear to influence, the agency or staff in the performance of
				  official duties.
(c) On behalf of
				  the commission, the director-librarian may accept donations that do not exceed
				  $500 in value. Donations that exceed $500 in value must be accepted by the
				  commission in open meeting. Acceptance of the donation by the commission will
				  be recorded in the minutes, together with the name of the donor, description of
				  the donation and a statement of the purpose of the donation, if any.
(d) Monetary donations must be spent in
				  accordance with the State Appropriations Act and deposited in the state
				  treasury unless statutorily exempted. Reimbursements for employee travel
				  expenses or other operating expenses are not considered to be
				  donations.
(e) The commission may
				  document terms or conditions relating to the donation through an agreement with
				  the donor.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.70 - Vehicle Fleet Management

Current through Reg. 49, No. 28; July 12, 2024
(a) To the extent
				  applicable, the commission adopts the Texas State Vehicle Fleet Management Plan
				  developed by the Office of Vehicle Fleet Management, Statewide Procurement
				  Division of the Texas Comptroller of Public Accounts.
(b) The director and librarian will designate
				  a vehicle fleet manager for the agency.
(c) The vehicle fleet manager, with executive
				  approval, is responsible for:
(1) managing the
				  agency's vehicle fleet in accordance with the State Vehicle Fleet Management
				  Plan;
(2) observing and enforcing
				  statewide fleet management policies and procedures at the agency level;
				  and
(3) developing written policies
				  and procedures for managing commission vehicles that implement, to the extent
				  feasible, the Best Practices guidelines of the State Vehicle Fleet Management
				  Plan.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.75 - Contract Monitoring

Current through Reg. 49, No. 28; July 12, 2024
Contract monitoring is primarily conducted by the program
					 and administrative staff of the agency under the authority and direction of
					 Government Code §
										RSA 2261.202.
					 The internal audit function will perform any additional contract monitoring as
					 specifically directed by the Audit Committee of the
					 commission.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.76 - Enhanced Contract Monitoring

Current through Reg. 49, No. 28; July 12, 2024
(a) The
				  commission will identify contracts that require enhanced contract or
				  performance monitoring.
(b) In
				  determining which contracts require enhanced contract or performance
				  monitoring, the commission will consider factors including:
(1) total dollar amount of
				  contract;
(2) total contract
				  duration;
(3) vendor past
				  performance;
(4) user and business
				  process impacts of contract failure or delay;
(5) risk of fraud, waste, or abuse;
(6) special circumstances of the project;
				  and
(7) scope of goods or services
				  provided.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter A - PRINCIPLES AND PROCEDURES OF THE COMMISSION › Section 2.77 - Contract Approval Authority and Responsibilities

Current through Reg. 49, No. 28; July 12, 2024
(a) Purpose. The purpose of this rule is to
				  establish the approval authority and responsibilities for executing contracts
				  required by the agency.
(b)
				  Applicability. This rule applies to all contracts entered into by the
				  agency.
(c) Definitions. As used in
				  this section, the following terms shall have the following meanings, unless the
				  context clearly indicates otherwise.
(1)
(2) Value--means the estimated
				  dollar amount the agency may be obligated to pay pursuant to the contract and
				  all executed and proposed amendments, extensions, and renewals of the contract.
				  The agency shall base its determination of the proposed length of and
				  compensation during the original term and renewal periods of the contract on
				  best business practices, state fiscal standards, and applicable law,
				  procedures, and regulations. The agency's determination of contract value
				  reflects the definition set forth in the State of Texas Contract Management
				  Guide as developed by the comptroller under Government Code, §
											2262.051.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.110 - Scope of Subchapter

Current through Reg. 49, No. 28; July 12, 2024
(a) Texas
					 Government Code, Chapter 441, authorizes the commission to establish a program
					 of grants using state, federal, or other funds. This subchapter establishes the
					 guidelines for awarding grants and other rules necessary to the administration
					 of these grant programs.
(b) The
					 agency adopts by reference the Uniform Grant Management Standards and the Texas
					 Grant Management Standards as published by the Texas Comptroller of Public
					 Accounts.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.111 - General Selection Criteria

Current through Reg. 49, No. 28; July 12, 2024
(a) Grants shall be
					 awarded based on guidelines that reflect applicable state or federal priorities
					 and mandates. The grant guidelines issued by the agency will specify the
					 timetable, forms, procedures, and any supplemental criteria or requirements
					 applicable to a particular grant for that year. Grant guidelines include the
					 goals describing the purpose of the grant program, applicant eligibility
					 requirements, description of the services to be provided, applicable priorities
					 and restrictions, the selection criteria, and the process to evaluate grant
					 applications and select awards.
(b)
					 The general selection criteria include:
(1)
					 applicant eligibility;
(2)
					 relevance to goals;
(3) program
					 impact;
(4) program scope and
					 quality;
(5) the cost of proposed
					 service;
(6) measurability of
					 service impact; and
(7) compliance
					 with requirements.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.112 - Eligible and Ineligible Expenses

Current through Reg. 49, No. 28; July 12, 2024
(a) Except as
					 provided in grant guidelines, competitive grants may fund costs for staff,
					 equipment, capital expenditures, supplies, professional services, and other
					 typical operating expenses, as permitted by §
											2.110(b) of this
					 title (relating to Scope of Subchapter ). The purpose of competitive grants is
					 not for collection development or other activities primarily focused on the
					 acquisition of library materials or resources.
(b) Except as provided in grant guidelines,
					 competitive grants may not fund the following:
(1) Capital expenditures related to the
					 purchase of real property or buildings;
(2) Capital expenditures related to the
					 construction or expansion of facilities, including fixtures and
					 services;
(3) Capital expenditures
					 related to renovation costs, including fixtures and services;
(4) Food, beverages, or food delivery
					 equipment or services;
(5) Awards,
					 honoraria, prizes, gifts, or incentives;
(6) Equipment or technology not specifically
					 needed to carry out the goals of the grant;
(7) Transportation /travel for project
					 participants or non-grant funded personnel;
(8) Databases currently offered or similar to
					 ones offered by the agency (i.e., a magazine index database may not be
					 purchased if a comparable one is provided by the agency);
(9) Collection development purchases not
					 targeted directly to the grant goals nor integral to the service
					 program;
(10) Advertising or public
					 relations costs not directly related to promoting awareness of grant-funded
					 activities;
(11) Performers or
					 presenters whose purpose is to entertain rather than to educate; or
(12) Other expenses as excluded in the grant
					 guidelines.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.113 - Selection Process

Current through Reg. 49, No. 28; July 12, 2024
(a) To be eligible for review, each
					 application must be submitted by the specified deadline with all required
					 components and all necessary authorization signatures.
(b) Agency staff will review each application
					 for the following:
(1) legal eligibility of
					 the institution to participate in a grant program and appropriate authorizing
					 signature;
(2) conformance to the
					 federal and state regulations pertaining to grants;
(3) inclusion of unallowable costs;
(4) errors in arithmetic or cost
					 calculations;
(5) submission of all
					 required forms;
(6) compliance with
					 submission procedures and deadlines; and
(7) relevance and appropriateness of the
					 project design and activities to the purpose of the grant program.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.114 - Funding Decisions

Current through Reg. 49, No. 28; July 12, 2024
(a) The agency staff will submit a
					 recommended priority-ranked list of applicants for possible funding. Final
					 approval of a grant award will be made by the commission in an open
					 meeting..
(b) Applications for
					 grant funding will be evaluated only upon the information provided in the
					 written application, including attachments, if any.
(c) The agency staff may negotiate with
					 selected applicants to determine the terms of the award. To receive an award,
					 the applicant must accept any additional or special terms and conditions listed
					 in the grant contract and any changes in the grant application.
(d) The agency staff will notify unsuccessful
					 applicants in writing.
(e) The
					 agency has the right to reject applications or cancel or modify a grant
					 solicitation at any point before a contract is signed. The award of any grant
					 is subject to the availability of funds.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.115 - Grant Recommendation and Award Process

Current through Reg. 49, No. 28; July 12, 2024
To be considered eligible for funding, any application
						must receive a minimum adjusted mean score of more than 60 percent of the
						maximum points available. However, eligibility does not guarantee funding. The
						commission may also choose to award extra points to libraries that have not
						received funding within a specified time frame to be determined by the agency
						or that have limited resources. To reduce the impact of scores that are
						exceedingly high or low, or otherwise outside the range of scores from other
						reviewers, agency staff will tabulate the panel's work using calculations such
						as an adjusted mean score.
(1)
					 Applications will be ranked in priority order by score for consideration by the
					 commission.
(2) If insufficient
					 funds remain to fully fund the next application, the staff may negotiate a
					 reduced grant with the next ranked applicant.
(3) If the panel recommends funding an
					 application that, for legal, fiscal, or other reasons, is unacceptable to the
					 staff, a contrary recommendation will be made. The applicant will be informed
					 of this situation prior to presentation to the commission and may negotiate a
					 revision to the application. A positive recommendation to the commission will
					 be contingent upon successfully completing these negotiations prior to the
					 commission meeting.
(4) If the
					 panel is unable to produce a set of recommendations for funding, the agency
					 staff will use the same evaluation procedures to develop recommendations to the
					 commission.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.119 - Multiple Applications

Current through Reg. 49, No. 28; July 12, 2024
Applicants for competitive grants may submit more than
						one grant application in the same grant cycle only if:
(1) the applications are for different
					 projects in different grant programs and the applications are not the same, or
					 nearly the same; or
(2) the grant
					 program has specified separate categories for application and the proposals
					 submitted are not the same, or nearly the same, project.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 1 - GENERAL GRANT GUIDELINES › Section 2.120 - Applicant Eligibility

Current through Reg. 49, No. 28; July 12, 2024
(a) Each notice of funding opportunity for a
					 specific grant program will identify one or more of the following Texas
					 entities as an eligible applicant:
(1) public
					 libraries;
(2) TexShare Library
					 Consortium member institutions; or
(3) nonprofit organizations.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 3 - LIBRARY SERVICES AND TECHNOLOGY ACT, LIBRARY COOPERATION GRANTS › Section 2.310 - Goals and Purposes

Current through Reg. 49, No. 28; July 12, 2024
(a) This grant
					 provides funds for programs that establish or enhance cooperative services
					 among libraries that are members of the TexShare Library Consortium or the
					 Texas Library System, or these libraries and community organizations. Programs
					 must emphasize improved services by the participating entities to their
					 customers and be designed as a multi-year cooperative program. The purpose is
					 not for collection development, or other activities primarily focused on the
					 acquisition of library materials or resources.
(b) Programs may be in the following
					 categories:
(1) Expand services for learning
					 and access to information and educational resources in a variety of
					 formats;
(2) develop library
					 services that provide all users access to information through local, state,
					 regional, national, and international electronic networks;
(3) provide electronic and other linkages
					 between and among all types of libraries; or
(4) develop public and private partnerships
					 with other agencies and community-based organizations.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 3 - LIBRARY SERVICES AND TECHNOLOGY ACT, LIBRARY COOPERATION GRANTS › Section 2.311 - Eligible Applicants

Current through Reg. 49, No. 28; July 12, 2024
(a) Through their
					 governing authority, major resource library systems, regional library systems,
					 and libraries that are members of the TexShare Library Consortium or Texas
					 Library System are eligible to apply for funds. These funds are awarded to
					 major resource or regional library systems, TexShare member libraries or Texas
					 Library System members but may be used with all types of libraries as specified
					 in the grant guidelines and application. Applicants must be members of the
					 TexShare Library Consortium or the Texas Library System at the time of
					 application and for the period of grant funding. Non-profit organizations may
					 be awarded funds for projects that involve a number of TexShare or Texas
					 Library System member libraries, as well as other types of libraries or
					 organizations. Public school libraries that are not members of the Texas
					 Library System may participate as partners in grants led by eligible
					 entities.
(b) Successful applicants
					 are eligible to apply for grant funds for the two years following the initial
					 grant year. The second and third application will be evaluated with the same
					 criteria as new applications. No applicant will be eligible for a fourth year
					 of funding for the same project.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 4 - LIBRARY SERVICES AND TECHNOLOGY ACT, SPECIAL PROJECTS GRANTS › Section 2.410 - Goals and Purposes

Current through Reg. 49, No. 28; July 12, 2024
(a) This grant
					 program expands library services to all members of the library's community. It
					 enables libraries to develop programs for populations with special needs.
					 Programs involving collaboration are encouraged. Programs must emphasize
					 improved services by the library to its customers. The purpose is not for
					 collection development, or other activities primarily focused on the
					 acquisition of library materials or resources.
(b) Programs may be in one of the following
					 categories:
(1) Target library services to
					 individuals of diverse geographic, cultural, and socioeconomic backgrounds, to
					 individuals with disabilities, and to individuals with limited functional
					 literacy or information skills.
(2)
					 Target library and information services to persons having difficulty using a
					 library and to underserved urban and rural communities, including children from
					 families with incomes below the poverty line.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 4 - LIBRARY SERVICES AND TECHNOLOGY ACT, SPECIAL PROJECTS GRANTS › Section 2.411 - Eligible Applicants

Current through Reg. 49, No. 28; July 12, 2024
(a) Through their
					 governing authority, major resource library systems, regional library systems,
					 and libraries that are members of the TexShare Library Consortium or Texas
					 Library System are eligible to apply for funds. These funds are awarded to
					 major resource or regional library systems, TexShare member libraries or Texas
					 Library System members but may be used with all types of libraries as specified
					 in the grant guidelines and application. Applicants must be members of the
					 TexShare Library Consortium or the Texas Library System at the time of
					 application and for the period of grant funding. Non-profit organizations may
					 be awarded funds for projects that involve a number of TexShare or Texas
					 Library System member libraries, as well as other types of libraries or
					 organizations. Public school libraries that are not members of the Texas
					 Library System may participate as partners in grants led by eligible
					 entities.
(b) Successful applicants
					 are eligible to apply for grant funds for the two years following the initial
					 grant year. The second and third application will be evaluated with the same
					 criteria as new applications. No applicant will be eligible for a fourth year
					 of funding for the same project.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 5 - LIBRARY SERVICES AND TECHNOLOGY ACT, TEXTREASURES GRANTS › Section 2.510 - Goals and Purposes

Current through Reg. 49, No. 28; July 12, 2024
The TexTreasures grant program provides assistance and
						encouragement to libraries to provide access to their special or unique
						holdings and to make information about these holdings available to library
						users across the state. This grant program focuses on making unique library
						collections accessible for TexShare constituents. Applicants may propose
						projects designed to increase accessibility through a wide range of activities
						such as organizing, cataloging, indexing, or digitizing local
						materials.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 2 - GENERAL POLICIES AND PROCEDURES › Subchapter C - GRANT POLICIES › Division 5 - LIBRARY SERVICES AND TECHNOLOGY ACT, TEXTREASURES GRANTS › Section 2.511 - Eligible Applicants

Current through Reg. 49, No. 28; July 12, 2024
(a) Through their
					 governing authority, libraries that are members of the TexShare Library
					 Consortium, or non-profit organizations that are applying on behalf of TexShare
					 members, are eligible to apply for funds. These funds are awarded to eligible
					 applicants, but may be used with all types of libraries or with non-profit
					 organizations that participate as partners in the grant project, as specified
					 in the grant guidelines and application.
(b) Successful applicants are eligible to
					 apply for grant funds for the two years following the initial grant year. The
					 second and third application will be evaluated with the same criteria as new
					 applications. No applicant will be eligible for a fourth year of funding for
					 the same project.