reglab/statecodes huggingface dataset:
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.5 - Pupil Record Cards

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Contains scholastic and personal information on students who attended schools within the district. Information includes name of student, date of birth, name of parent or guardian, residence, school entered from, date entered, age at entrance, subjects taken, and grades.
B. Retention:
(1) When Cumulative Pupil Record Files are Missing: 75 years, then destroy.
(2) When Cumulative Pupil Record Files are Present: 2 years after end of the school term for which grades were recorded, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.6 - Teacher's Grade Books

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Contain student grades for each six or nine week grading period for the school year. These grades are used to compute semester averages as well as the yearly averages for each subject. Based on the results of these grades, students are promoted for the school term.
B. Retention:
(1) When Cumulative Pupil Record Files are Missing: 75 years, then destroy.
(2) When Cumulative Pupil Record Files are Present: 2 years after end of the school term for which grades were recorded, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.7 - Adult Education Pupil Records File

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Cumulative record of student's activities throughout their adult educational career. Information includes classes taken, test scores with accompanying information (date of examination; name and form of standardized test; name of examiner; signature of principal's approval) and age.
B. Retention:
(1) Record Cards and Legal Records: 75 years after student's separation from school, then destroy.
(2) Other Records: 1 year after student's separation from school, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.8 - Student Schedules File

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Forms completed by school personnel for student scheduling into class. Information includes printouts of student schedules, class lists, student class assignments and completed forms requesting change of schedule.
B. Retention: Until no longer needed for administrative purposes, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.9 - Homebound Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of homebound instruction provided for students unable to attend school for medical reasons. Information includes reason for homebound, dates of service, teacher performing service, application for homebound instruction, physician authorization, pupil's name, and social security number.
B. Retention: 5 years after end of fiscal year to which the records pertain, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.10 - Pupil Accounting and Support Documentation

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of pupil accounting data submitted on a regular basis and in compliance with district and state regulations. Information includes data for Educational Improvement Act; data for 45, 135, and 180 reports; supporting verification documentation; software back-ups; manuals; memorandum; correspondence; rosters; placement forms; attendance cards; scan sheets; daily bulletins; and alternative school documentation.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.11 - Student Discipline, Suspension, and Expulsion Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records documenting inappropriate student behavior and corrective actions taken. Information includes referral and action form, notes, letters to parents, suspension documentation, detention documents, hearing notices, bus driver referrals, statements and conference notes.
B. Retention:
(1) When suspended and subsequently expelled permanently: Transfer to Cumulative Pupil Record File and retain according to part 1 of the retention.
(2) When suspended and subsequently expelled for remainder of the school year OR when suspension is deemed the only corrective action: 1 year after student's permanent separation from school, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.12 - Teacher Lesson Plans

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records relating to teacher's daily instructional plans and activities for each class. Information includes a yearly planning book.
B. Retention: Until no longer needed for reference, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.13 - Student Truancy Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records created to document student's excessive absences and action taken to correct the problem by school personnel. Information includes referral and action forms, letters to parents, attendance profile sheets, correspondence, release forms, copies of initial court petitions, copies of court orders, hearing notices, affidavits and visitation documentation.
B. Retention: Until student reaches age of majority, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.14 - Teacher's Student Attendance Record

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of student's daily attendance, absences and tardies. Information includes student name, school year, attendance, tardies, and absences.
B. Retention: 1 year, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.15 - Student Registration Materials

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of students registering at a school. Information includes registration form showing name, student identification number, parent's name, physician, address, telephone numbers, proof of age, residence, letters to parents, assignments, letters of placement, schedule requests, and automobile registration.
B. Retention:
(1) Registration Form: 3 years, then destroy.
(2) Other Records: Until no longer needed for administrative purposes, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 9 - GENERAL RETENTION SCHEDULES FOR SCHOOL DISTRICTS › Subarticle 6 - STUDENTS RECORDS › Section 12-906.16 - Reserve Officer Training Corps (ROTC) Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Summarize military history/citizenship training and other items pertaining to the ROTC program. Information includes student name, history, promotion agreement, rank and testing for awards.
B. Retention: 5 years after student's separation from school, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 10 - MINIMUM STANDARDS FOR FACILITIES WHICH HOUSE SOUTH CAROLINA PUBLIC RECORDS › Section 12-1000 - Purpose and Scope

Current through Register Vol. 48, No. 6, June 28, 2024
A. Standards for facilities which house the public records of South Carolina will help minimize the danger of losing information vital to the current operational and long term reference requirements of state and local government, and will help ensure the preservation of valuable historical information.
B. The standards apply to (1) any existing facility or area thereof, and (2) any new construction or renovation of a facility or area thereof in which the public records of South Carolina state and local government are permanently or temporarily housed, including public buildings and offices where such records are ordinarily kept and used, as well as public and private facilities specifically designated or designed for records storage.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 10 - MINIMUM STANDARDS FOR FACILITIES WHICH HOUSE SOUTH CAROLINA PUBLIC RECORDS › Section 12-1001 - Definitions and General Requirements

Current through Register Vol. 48, No. 6, June 28, 2024
A. Definitions
(1) "Public Records" has the meaning as provided in Section 30-4-20(c), Code of Laws of South Carolina, 1976, as amended.
(2) "Public Body" has the meaning as provided in Sections 30-4-20(a) and 30-1-10(b), Code of Laws of South Carolina, 1976, as amended.
(3) "Facility or Area Thereof" means any physical structure used entirely or in part for the storage and maintenance of public records, or any area or room within that or any other structure which is used for the storage and maintenance of records.
(4) "Existing Facility" means a structure which is already in place and is being used or will be used to house public records.
(5) "Records Retention Schedule" means a document which specifies how long public records shall be kept and indicates their final disposition.
(6) "On-Site" means the facility or area thereof where the records are normally used and maintained.
(7) "Off-Site" means a facility or area thereof away from where the records are normally used and maintained.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 10 - MINIMUM STANDARDS FOR FACILITIES WHICH HOUSE SOUTH CAROLINA PUBLIC RECORDS › Section 12-1002 - Required Minimum Standards for All Records Storage Facilities

Current through Register Vol. 48, No. 6, June 28, 2024
Any facility or area thereof in which the records of a South Carolina public body are maintained shall meet the following minimum standards:
A. Construction:
(1) The building shall be of sound construction and shall be well-maintained, with a roof which is free of leaks.
(2) If the facility is located off-site (away from the building where the records are ordinarily maintained and used), and if part of the structure is used for other purposes, a fire wall shall separate the records area from any area which might present a hazard to the records.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 10 - MINIMUM STANDARDS FOR FACILITIES WHICH HOUSE SOUTH CAROLINA PUBLIC RECORDS › Section 12-1003 - Compliance Guidelines

Current through Register Vol. 48, No. 6, June 28, 2024
The South Carolina Department of Archives and History shall be responsible for determining whether or not facilities are in compliance with this regulation. All facilities shall be in compliance with the required minimum standards or shall submit a compliance plan to the South Carolina Department of Archives and History within twenty-four months of the approval date of this regulation. In order to verify compliance, each public body shall complete an assessment of the existing facilities within its jurisdiction used or to be used for the storage and maintenance of public records. As provided by Section 30-1-70 of the State Code, the Archives Director may order the removal of public records from any facility which does not meet the minimum standards. Public bodies considering new construction or renovations of records facilities shall consult with the South Carolina Department of Archives and History when planning such work.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1100 - Introduction and General Matters; Application of Schedule

Current through Register Vol. 48, No. 6, June 28, 2024
This regulation provides disposal authorization to state agencies and state-supported colleges and universities for the official copies of certain non-permanent electronic records and specified hardcopy (paper) or microform records that are integrally related to the data processing. Convenience, informational, and other extra copies are not governed by this regulation and may be disposed of when no longer needed for reference.
Electronic Records Covered by This General Schedule
This general schedule applies to disposable official copies of non-permanent data processing electronic records created or received by state agencies and institutions. It covers records created by computer operators, programmers, analysts, systems administrators, and all personnel with access to a computer. In addition, this general schedule covers certain disposable electronic records produced by end users in office automation applications. These disposition authorities apply to the categories of electronic records described in this general schedule, regardless of the type of computer used to create or store these records.
Electronic Records Not Covered By This General Schedule
This general schedule does not cover all electronic records. Especially, it does not cover electronic records which should be retained permanently. Official copies of electronic records which are not covered by this general schedule may not be disposed of unless authorized by the State Archives.
How To Use This General Schedule
The records covered by many sections in this general schedule are authorized for erasure or deletion when the agency or institution determines that they are no longer needed for administrative, financial, reference, legal, audit, or other operational purposes. The State Archives cannot establish a more specific retention that would be appropriate in all applications. Each agency or institution should, when appropriate, determine a more specific disposition instruction, such as "After X update cycles; delete" or "X years, delete or destroy" for inclusion in its records disposition procedures or manual. State agencies and institutions are not required to request authorization from the State Archives to dispose of data processing records covered by this general schedule.
State agencies or institutions may "opt out" of this general schedule and request the continuing use of existing schedules or the establishment of specific retention schedules for their electronic records when appropriate, necessary, or in order to avoid conflict with other laws or regulations.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1105 - Automated Program Listing/Source Code

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Program code which generates the machine language instructions used to operate an automated system, either paper or electronic.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1106 - Computer Run and Scheduling Requests

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to schedule computer runs. Information includes daily schedules, run reports, run requests, and other records documenting the successful completion of a run.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1107 - Computer System Test Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Created solely to test system or program performance, as well as related printouts and documentation.
B. Retention: After user approves test results and until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1108 - Computer Usage Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to monitor computer system usage. Information includes electronic files or automated logs, log-in files, system usage files, data entry logs, summary computer usage reports, audit trail files, valid transaction files, and records of individual and network computer program usage.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1109 - Data/Database Dictionary Reports

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Periodic printouts from a data/database directory system. Information includes data element attribute reports, database scheme, and related records used for reference purposes.
B. Retention: Until superseded or no longer used by agency; destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1110 - Data Processing Hardware Documentation

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents the use, operation, and maintenance of an agency's data processing equipment. Information includes operating manuals, hardware/operating system requirements, hardware configurations, and equipment control systems.
B. Retention: Until no longer needed for reference or until hardware is disposed of; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1111 - Data Processing Subject Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to support the administration of agency data processing services. Information includes correspondence, memoranda, reports, and reference publications.
B. Retention: Until superseded or no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1112 - Disaster Preparedness and Recovery Plans

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents the protection and reestablishment of data processing services and equipment in case of a disaster. Information includes procedures, checklists, and emergency phone numbers and addresses.
B. Retention: Until superseded by revised plan; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1113 - Downloaded and Copied Data

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to distribute data to individuals or program units for reference and use. Information includes downloaded, copied, merged and/or derived data not altered or augmented to support program-specific needs.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1114 - Finding Aids (or Indexes)

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to facilitate the search and/or retrieval of electronic information/records. Information includes indexes, lists, registers, and other finding aids.
B. Retention: Until no longer needed for reference or when related records are destroyed whichever is later; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1115 - Input/Source Documents

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used solely as input for a digital master file or database. Also used to create, update, or modify the records in an electronic medium and not required for audit and legal purposes. Information includes non-electronic documents and/or forms, uncalibrated and unvalidated digital or analog data collected during observation or measurement activities or research and development programs.
B. Retention: Until the information has been converted to an electronic medium, or when no longer needed to support the reconstruction of the master file, whichever is later; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1116 - Inventories of Circuits

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents network circuits used by the agency. Information includes automated or paper records, circuit number, vendor, cost per month, type of connection, terminal series, software, contact person, and other relevant information about the circuit.
B. Retention: Until updated, superseded, or no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1117 - Network Site/Equipment Support Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to document support services provided to specific sites and computer to computer interfaces on a network. Information includes site visit reports, trouble reports, service histories, and related correspondence.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1118 - Print File

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to produce hard copy publications and/or printouts of tabulations, ledgers, registers, and reports. Information includes unaltered files extracted from a master file or database.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1119 - Records of Chargebacks to Data Processing Services Users

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to document and calculate costs, and bill program units for computer usage and data processing services. Information includes electronic and manual records. These records are also used for cost recovery, budgeting, or administrative purposes.
B. Retention: 3 years after creation; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1120 - Security Backup File

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Electronic file maintained to backup the master file or database in case the master file or database is damaged or inadvertently erased. Information consists of data identical in physical format to a master file or database.
B. Retention: 3 database/master file backup cycles; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1121 - Summary or Extracted Data Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to distribute data to individuals or program units for reference and use. Information consists of summary or aggregate data from a master file or database.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1122 - System Documentation (Non-Permanent Systems)

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to plan, develop, operate, and maintain electronic records and software. Information includes data systems specifications, file specifications, code books, records layouts, user guides, output specifications, system instructions, tutorials, reference guides, final reports, and other related documentation.
B. Retention: Until superseded, updated, or no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1123 - System Users Access Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used by system administrators to control or monitor users' access. Information includes user account records, security logs, and password files.
B. Retention: Until updated, superseded, or no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 11 - GENERAL RETENTION SCHEDULE FOR DATA PROCESSING RECORDS OF STATE AGENCIES/INSTITUTIONS › Section 12-1124 - Technical Reformat File

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to document information interchange of master files or databases. Information includes electronic files written with varying technical specification consisting of data copied from a master file or database.
B. Retention: Until no longer needed for reference; delete or destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 12 - GENERAL RETENTION SCHEDULE FOR ELECTRONIC RECORDS COMMON TO MOST STATE AGENCIES/INSTITUTIONS › Section 12-1205 - Electronic Versions of Records Scheduled for Destruction Under General Schedules

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Electronic versions of records that are scheduled for destruction under one or more sections in the General Records Retention Schedules for Administrative and Personnel Records (sections 12-300 through 12-423), General Records Retention Schedules for Financial Records of State Agencies (sections 12-700 through 12-757), and General Records Retention Schedule for State Colleges and Universities (sections 12-800 through 12-813.10).
Exclusions:
1. This section does not apply to General Schedule sections that pertain to permanent records.
2. The General Records Retention Schedule for Financial Records applies only to state agencies which use the Statewide Accounting and Reporting System (STARS).
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 12 - GENERAL RETENTION SCHEDULE FOR ELECTRONIC RECORDS COMMON TO MOST STATE AGENCIES/INSTITUTIONS › Section 12-1206 - Electronic Versions of Records Scheduled for Destruction Under Approved Specific Retention Schedules

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Electronic versions of records that are scheduled for destruction under one or more specific retention schedules approved by each state agency or institution, the State Archives, and the State Budget and Control Board.
B. Retention: After the expiration of the retention period authorized by the specific retention schedules; delete.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 1 - MISCELLANEOUS › Section 13-11 - Declaratory Rulings

Current through Register Vol. 48, No. 6, June 28, 2024
The Attorney General will promptly dispose of any requests in
				letter form for declaratory rulings as to the applicability of any rule of his
				office.
Statutory Authority: 1976 Code Section
				  1-23-200
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 1 - MISCELLANEOUS › Section 13-12 - Promulgation, Amendment, Repeal of Rules

Current through Register Vol. 48, No. 6, June 28, 2024
Any person who is adversely affected by a rule of the Attorney
				General or the absence of a rule may petition the Attorney General requesting
				the promulgation, amendment or repeal of a rule. Such petition may be in letter
				form. The Attorney General shall within thirty (30) days either deny the
				petition in writing, stating the reasons for denial, or initiate rulemaking
				proceedings.
Statutory Authority: 1976 Code Section
				  1-23-180
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 1 - MISCELLANEOUS › Section 13-13 - Contests of Authority to Issue Regulations

Current through Register Vol. 48, No. 6, June 28, 2024
Any aggrieved party may contest the authority of the Attorney
				General to promulgate a regulation by a protest in letter form. The Attorney
				General shall respond within thirty (30) days to such
				protest.
Statutory Authority: 1976 Code Section
				  1-23-150
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 1 - MISCELLANEOUS › Section 13-30 - Repeal of Prior Regulations

Current through Register Vol. 48, No. 6, June 28, 2024
All prior regulations of the Attorney General concerning
				vacation time-sharing plans, including regulations 13-21 through 13-29 of this
				Chapter, are hereby repealed as of October 8, 1978.
Statutory Authority: 1976 Code Section
				  39-5-80
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 2 - EXEMPTIONS FROM SECURITIES › Section 13-201 - Approved Securities Exchanges

Current through Register Vol. 48, No. 6, June 28, 2024
The following securities markets are recognized under the
				  provisions of Section
				  35-1-201(6)
				  of the South Carolina Uniform Securities Act of 2005: the New York Stock
				  Exchange (NYSE); American Stock Exchange (ASE); Midwest Stock Exchange;
				  NASDAQ/National Market System; Philadelphia Stock Exchange; Pacific Stock
				  Exchange; Chicago Board Options Exchange (CBOE).
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 2 - EXEMPTIONS FROM SECURITIES › Section 13-203 - Recognized Securities Manuals

Current through Register Vol. 48, No. 6, June 28, 2024
The following securities manuals are recognized under the
				  provisions of Section
				  35-1-202(2)(D)
				  of the South Carolina Uniform Securities Act of 2005, and the inclusion in any
				  one of these manuals of the information specified in this Section concerning
				  the issuer of the security, exempts such security from the requirements of
				  Sections
				  35-1-301
				  through
				  35-1-306
				  and
				  35-1-504
				  of the South Carolina Uniform Securities Act of 2005: S&P Capital IQ
				  Standard Corporation Descriptions; Mergent's Manuals.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 2 - EXEMPTIONS FROM SECURITIES › Section 13-204 - Regulation D Offerings

Current through Register Vol. 48, No. 6, June 28, 2024
Any offer or sale of securities made in compliance with Rules
				  501 through 505 and 507 through 508 of Regulation D (collectively "SEC
				  Regulation D") under the Securities Act of 1933, as amended from time to time
				  (except for any subsequent amendment to SEC Regulation D which the Securities
				  Commissioner, by Rule or Order, specifically excludes) and which satisfies the
				  following additional conditions and limitations, shall be exempt from Sections
				  35-1-301
				  to
				  35-1-306
				  of the South Carolina Uniform Securities Act of 2005:
A. Commissions. No commissions, finders fees
				or other remuneration shall be paid or given, directly or indirectly, to any
				person for soliciting any prospective purchaser unless such person is
				registered as a broker-dealer or agent as required by Section
				35-1-401
				of the South Carolina Uniform Securities Act of 2005.
B. Disqualifications. No exemption under this
				Rule shall be available for the securities of an issuer, if the issuer or any
				of its affiliates:
(1) is subject to any
				order, judgment, or decree of any court of competent jurisdiction temporarily
				or preliminary restraining or enjoining or is subject to an order, judgment or
				decree of any court of competent jurisdiction, entered within five (5) years
				prior to commencement of the offering in reliance upon this exemption,
				permanently restraining or enjoining such person from engaging in or continuing
				any conduct or practice in connection with the purchase or sale of any security
				or involving the making of any false filing with any state; or
(2) has been convicted within five (5) years
				prior to the commencement of the offering in reliance upon this exemption of
				any felony or misdemeanor in connection with the purchase or sale of any
				security or any felony involving fraud or deceit including but not limited to
				forgery, embezzlement, obtaining money under false pretenses, theft by
				conversion, theft by deception, larceny or conspiracy to defraud; or
(3) is subject to any order, judgment or
				decree issued by any State Securities Administrator, the United States
				Securities and Exchange Commission, the United States Commodities Future
				Trading Commission or the United States Postal Service in which fraud, deceit
				or registration violations were found after notice and opportunity for hearing,
				if the order was entered within five (5) years prior to the commencement of the
				offering in reliance upon this exemption; or
(4) is subject to an order barring or
				suspending membership in any self-regulatory organization registered pursuant
				to the Securities Exchange Act of 1934, if the order was entered within five
				(5) years prior to the commencement of the offering in reliance upon this
				exemption.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 2 - EXEMPTIONS FROM SECURITIES › Section 13-205 - Accredited Investor Exemption

Current through Register Vol. 48, No. 6, June 28, 2024
Any offer or sale of a security by an issuer in a transaction
				  that meets the requirements of this Rule is exempted from Sections
				  35-1-301
				  and
				  35-1-504.
A. Sales of securities shall be made only to
				accredited investors. "Accredited investor" is defined in
				17 C.F.R.
				230.501(a), as
				amended.
B. The exemption is not
				available to an issuer that is in the development stage that either has no
				specific business plan or purpose or has indicated that its business plan is to
				engage in a merger or acquisition with an unidentified company or companies, or
				other entity or person.
C. The
				issuer must reasonably believe that all purchasers are purchasing for
				investment and not with the view to or for sale in connection with a
				distribution of the security. Securities issued under this exemption may only
				be resold pursuant to a registration or an exemption under the South Carolina
				Uniform Securities Act of 2005 or other appropriate state or federal securities
				acts.
D.
(1) A general announcement of the proposed
				offering may be made by any means.
(2) The general announcement must include the
				following:
(a) The name and address of the
				issuer of the securities;
(b) The
				name, a brief description and price (if known) of any security to be
				issued;
(c) A brief description of
				the business of the issuer;
(d) The
				name, address and telephone number of the person to contact for additional
				information; and
(e) A statement
				that:
(i) sales will only be made to
				accredited investors;
(ii) no money
				or other consideration is being solicited or will be accepted; and
(iii) the securities have not been registered
				with or approved by any state securities agency or the United States Securities
				and Exchange Commission and are being offered and sold pursuant to an exemption
				from registration.
(3) The general announcement may include
				additional information permitted by the Securities Commissioner.
(4) The general announcement of the proposed
				offering shall only contain the information that is required or permitted in
				Subsections D(2) and (3) of this Rule.
(5) Dissemination of the general announcement
				of the proposed offering to persons who are not accredited investors shall not
				disqualify the issuer from claiming the exemption under this Rule.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 2 - EXEMPTIONS FROM SECURITIES › Section 13-207 - Fairness Hearings under 35-1-202(9)

Current through Register Vol. 48, No. 6, June 28, 2024
A.
				To obtain a fairness hearing referenced in Section
				35-1-202(9),
				an application for such hearing must be filed with the Securities Commissioner.
				The application for approval to issue securities or to deliver other
				consideration shall be made in compliance with subsections F through H
				below.
B. The Securities
				Commissioner or his designee shall serve as the Hearing Officer (the "Hearing
				Officer") and his or her authority under this regulation shall extend to the
				issuance or the delivery of securities or other consideration:
(1) By any entity organized under the laws of
				this State; or
(2) In any
				transaction that is subject to the registration or qualification requirements
				of Sections
				35-1-301
				through
				35-1-306
				and
				35-1-504,
				or that would be so subject except for the availability of an exemption under
				Section
				35-1-202, or
				by reason that the security is a federal covered security.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-301 - Notice Filing Requirements for Federal Covered Securities

Current through Register Vol. 48, No. 6, June 28, 2024
The filings listed in Section
				  35-1-302(a)(1) and
				  (2) and
				  35-1-302(c)
				  shall be made and fees paid in accordance with Section
				  35-1-702(a).
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-302 - Prospectus Content and Filing Requirements for Securities Registered by Qualification

Current through Register Vol. 48, No. 6, June 28, 2024
As a condition of registration, a prospectus containing the
				  information listed in Sections
				  35-1-304(b)(1)
				  through (18) shall be sent or given to each
				  person to whom an offer is made, before or concurrently with the earliest of
				  the conditions listed in Section
				  35-1-304(e)(1)
				  through (4).
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-305 - Options and Warrants

Current through Register Vol. 48, No. 6, June 28, 2024
A. Options or
				warrants may be issued to underwriters as compensation in connection with a
				public offering provided those options or warrants comply with the requirements
				of Rule
				13-304.
B. Options or warrants may be granted to
				unaffiliated institutional investors in connection with loans if:
(1) The options or warrants are issued
				contemporaneously with the issuance of the loan;
(2) The options or warrants are granted as
				the result of bona fide negotiations between the issuer and the unaffiliated
				institutional investor;
(3) The
				exercise price of the options or warrants is not less than the fair market
				value of the issuer's shares of common stock underlying the options or warrants
				on the date that the loan was approved; and
(4) The number of shares issuable upon
				exercise of the options or warrants multiplied by the exercise price thereof
				does not exceed the face amount of the loan.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-306 - Form and Minimum Provisions for Debt Securities

Current through Register Vol. 48, No. 6, June 28, 2024
A. Provisions or terms of an issue of debt
				securities shall be considered inadequate for the protection of the security
				holders, and shall be considered grounds for denial of an application for
				registration under Section
				35-1-306(a)(7)
				 which do not as a minimum adequately define
				the following, either in the security itself or in a trust indenture:
(1) Maturity date which is the date upon
				which the principal shall become due and payable. Demand securities, with no
				maturity date, will not be accepted.
(2) Interest rate and interest payment
				dates.
(3) Assets securing the
				issue and the liens thereon, or if none, a statement to that effect.
(4) Conversion feature, if any, including
				protection of such feature from dilution.
(5) Position of the issue in the debt
				structure of the company, both present and future.
(6) Events of default, including provision
				that default in payment either of principal or interest on any one security of
				an issue shall constitute a default on the entire issue.
(7) Rights of the security holders in
				default, including the right to a list of names and addresses of all holders of
				an issue of registered securities in default, if there is no trustee to act for
				all holders, and the right of the holders of twenty-five percent (25%) in
				principal amount of the issue outstanding to declare the entire issue due and
				payable.
(8) Duties of the trustee,
				if any.
(9) Call features, if
				any.
(10) Denominations in which
				issued.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-307 - Promoters' Equity

Current through Register Vol. 48, No. 6, June 28, 2024
A public securities offering by a promotional or development
				  stage company may be disallowed by the Securities Commissioner if the
				  promoter's equity investment is less than:
A. Ten percent (10%) of the first one million
				($1,000,000.00) dollars of the aggregate public offering; and
B. Seven percent (7%) of the next five
				hundred thousand ($500,000.00) dollars of the aggregate public offering;
				and
C. Five percent (5%) of the
				next five hundred thousand ($500,000.00) dollars of the aggregate public
				offering; and
D. Two and one-half
				percent (2 1/2 %) of the balance over two million ($2,000,000.00) dollars,
				which may include items submitted by the promoter to meet this requirement
				whose value has been accepted by the Securities Commissioner or his
				designee.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-308 - Required Filings for Federal Covered Securities Under Regulation D Rule 506 of the Securities Act of 1933

Current through Register Vol. 48, No. 6, June 28, 2024
A. With respect to a security that is a
				federal covered security under Section 18(b)(4)(D) of the Securities Act of
				1933 (
				15 U.S.C.
				Section 77r(b)(4)(D) ), or
				as later amended, a notice filing, including a copy of Form D, and a fee in the
				amount of three hundred ($300.00) dollars must be filed with the Securities
				Commissioner not later than fifteen (15) days after the first sale of the
				security in this State.
B. The
				notice filing under Section A of this Rule is effective for one (1) year from
				the date of its filing with the Securities Commissioner after which time, if
				the offering is to continue, a renewal notice must be filed. The renewal notice
				filing shall include the same items as are required for an initial notice
				filing, including payment of the filing fee in the amount of three hundred
				($300.00) dollars.
C. Filings made
				and fees paid pursuant to this regulation shall be filed electronically with
				the Securities Commissioner through the Electronic Filing Depository system
				administered by the North American Securities Administrators Association,
				Inc.
D. A duly authorized person of
				the issuer shall affix his or her electronic signature to the filing by typing
				his or her name in the appropriate fields and submitting the filing to EDGAR.
				Submission of a filing in this manner shall constitute irrefutable evidence of
				legal signature by any individual whose name is typed on the filing.
South Carolina Code of Regulations › Chapter 13 - ATTORNEY GENERAL › Article 2 - SECURITIES › Subarticle 3 - REGISTRATION OF SECURITIES AND NOTICE FILING OF FEDERAL COVERED SECURITIES › Section 13-309 - Offerings Made Under Tier 2 of Federal Regulation A

Current through Register Vol. 48, No. 6, June 28, 2024
A. Initial Filings. An issuer planning to
				offer and sell securities in this state in an offering exempt under Tier 2 of
				federal Regulation A shall submit the following at least 21 calendar days prior
				to the initial sale in this state:
(1) A
				completed Uniform Notice of Regulation A - Tier 2 Offering filing form, or
				copies of all documents filed with the Securities and Exchange
				Commission;
(2) A consent to
				service of process on Form U-2 if not filing on the Uniform Notice of
				Regulation A - Tier 2 Offering filing form; and
(3) A non-refundable filing fee of five
				hundred dollars.