Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 1 - General › Section 6VAC15-81-100 - Document submission schedule and method

Current through Register Vol. 40, No. 24, July 15, 2024
A. Prior to preparation of a community based
					 corrections plan (CBCP) as required by §
											53.1-82.1 of the Code of
					 Virginia, any city or county or combination thereof intending to seek
					 reimbursement for a jail project shall contact the Department of Corrections,
					 Compliance, Certification, and Accreditation Unit to have a meeting to discuss
					 the requirement of completing a CBCP.
B. All documents in this section shall be
					 submitted to the department in accordance with the budgeting time schedule as
					 outlined in §
											53.1-82.3 of the Code of
					 Virginia or the appropriation act.
C. Documents shall be as follows:
1. Needs assessment. Four paper copies and
					 one electronic copy of the community based corrections plan, prepared in
					 accordance with this article, shall be submitted to the Department of
					 Corrections, Compliance, Certification, and Accreditation Unit. A needs
					 assessment is not required for projects that do not increase bed capacity and
					 for which the owner does not seek state reimbursement for construction,
					 staffing, or operating cost.
2.
					 Planning study. Three paper copies and one electronic copy of the planning
					 study, prepared in accordance with this article, shall be submitted to
					 Department of Corrections, Compliance, Certification, and Accreditation
					 Unit.
3. Minor renovation project.
					 Three paper copies and one electronic copy of minor renovation project
					 information prepared in accordance with
					 6VAC15-81-280 and
					 6VAC15-81-290 shall be submitted to
					 Department of Corrections, Compliance, Certification, and Accreditation Unit. A
					 needs assessment is not required for minor renovation projects that do not
					 increase capacity.
4.
					 Modifications. Three paper copies and one electronic copy of minor renovation
					 project information prepared in accordance with
					 6VAC15-81-280 and
					 6VAC15-81-290 shall be submitted to
					 Department of Corrections, Compliance, Certification, and Accreditation
					 Unit.
5. Resolution and cooperative
					 service agreement. Two paper copies and one electronic copy of minor renovation
					 project information prepared in accordance with
					 6VAC15-81-280 and
					 6VAC15-81-290 shall be submitted to
					 Department of Corrections, Compliance, Certification, and Accreditation Unit.
An executed cooperative service agreement, where
						applicable, and resolution shall be submitted to the reviewing authority prior
						to board consideration of the project. The owner shall submit the following to
						the Department of Corrections, Compliance, Certification, and Accreditation
						Unit:
a. Single locality facility. An
					 ordinance or resolution of the local governing body requesting reimbursement
					 funding.
b. Multijurisdictional
					 facility not qualifying for regional jail status reimbursement pursuant to §
													53.1-81 of the Code of Virginia.
					 A joint resolution of or individual resolutions from the local governing bodies
					 requesting reimbursement funding.
c. Regional jail board or jail authority
					 facility. Pursuant to §
													53.1-81, a joint resolution of
					 or individual resolutions from the governing bodies of the established regional
					 jail board or a resolution from the regional jail authority requesting
					 reimbursement funding and a cooperative service agreement detailing the
					 financial and operational responsibilities of the participating jurisdictions
					 or jail authority.
6.
					 Financing method. If the project is being financed, detailed information on the
					 financing and financing method shall be provided to the Treasury Board in
					 accordance with its requirements.
7. The reviewing authority shall verify
					 documentation has been received by required deadlines and are correct, and
					 advise the locality of any errors or discrepancies in their
					 submittal.