Texas Administrative Code › Title 10 - COMMUNITY DEVELOPMENT › Part 1 - TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS › Chapter 6 - COMMUNITY AFFAIRS PROGRAMS › Subchapter A - GENERAL PROVISIONS › Section 6.7 - Subrecipient Reporting Requirements

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Subrecipient must submit the Monthly Performance and Expenditure Report through
				  the Contract System not later than the fifteenth day of each month following
				  the reported month of the Contract Term or for LIHWAP only not later than the
				  twentieth day of each month following the reported month of the Contract Term.
				  Reports are required even if a fund reimbursement or advance is not being
				  requested. It is the responsibility of the Subrecipient to upload information
				  into the Department's designated database.
(b) Subrecipient shall reconcile their
				  expenditures with their performance on at least a monthly basis before seeking
				  a request for funds for the following month. If the Subrecipient is unable to
				  reconcile on a month-to-month basis, the Subrecipient must provide at the
				  request of the Department, a written explanation for the variance and take
				  appropriate measures to reconcile the subsequent month. It is the
				  responsibility of a Subrecipient to demonstrate the compliant use of all funds
				  provided during the Contract Term.
(c) If the Department has provided funds to a
				  Subrecipient in excess of the amount of reported Expenditures in the ensuing
				  month's report, no additional funds will be released until those excess funds
				  have been expended. For example, in January a Subrecipient requests and is
				  advanced $50,000. In February, if the Subrecipient reports $10,000 in
				  Expenditures and an anticipated need for $30,000, no funds will be
				  released.
(d) Subrecipient shall
				  electronically submit to the Department, no later than 45 days after the end of
				  the Subrecipient Contract Term, a final accounting of the Contract's
				  expenditure or reimbursement utilizing the final Monthly Performance and
				  Expenditure Report. If this or a later reconciliation results in funds owed to
				  the Department, Subrecipient shall, within 10 calendar days, either send funds
				  to the Department, or contact the Department to enter into a time-limited
				  Department approved repayment plan.
(e) CSBG Annual Report and National Survey.
				  Federal requirements mandate all states to participate in the preparation of an
				  annual performance measurement report. To comply with the requirements of
				  42 U.S.C. §
											9917, all CSBG Eligible Entities and other
				  organizations receiving CSBG funds are required to participate.
(f) The Subrecipient shall submit other
				  reports, data, and information on the performance of the DOE and LIHEAP-WAP
				  program activities as required by DOE pursuant to
				  10 CFR
				  §
											440.25 or by the Department.
(g) Subrecipient shall submit other reports,
				  data, and information on the performance of the federal program activities as
				  required by the Department.
(h) A
				  Subrecipient may refer a Contractor to the Department for Debarment consistent
				  with §
										RSA 2.401 of
				  this title, (relating to Debarment from Participation in Programs Administered
				  by the Department).