reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › UNIT OF SERVICE FUNDING › Section 3170.83 - Establishing rates

Current through Register Vol. 54, No. 28, July 13, 2024
(a) When the
						county obtains social services for children under a purchase of service
						agreement, one of the following methods shall be used to establish the rate of
						payment and select the provider:
(1) The
						county may request bid proposals in writing. When using this method the county
						shall follow its practices established under the appropriate county code
						sections applicable to bidding and procurement of goods and services. Contracts
						need not be awarded solely on the basis of the lowest bid received; however,
						county officials shall exercise prudent judgment in their selection of a
						provider. Therefore, the method and criteria used in evaluating all bid
						proposals received shall be documented and kept on file in the county. Maximum
						levels of Departmental reimbursement for unit of service funding are outlined
						in §
													3170.84 (relating to maximum
						levels of reimbursement) and shall be considered by the county in developing
						its methodologies for evaluating bid proposals.
(2) The county may establish a maximum rate
						or range of rates for the service to be purchased. Rates shall be developed:
(i) Considering the reasonableness of cost
						for the service.
(ii) In an open
						and public manner.
(iii) On an
						annual basis with necessary revision and update.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › UNIT OF SERVICE FUNDING › Section 3170.84 - Maximum levels of reimbursement

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
						The maximum level of reimbursement in which the Department will participate
						when services are provided on a unit of service basis shall be the lesser of:
(1) That established by regulation,
						directive, or memorandum published by the Department.
(2) That charged another government agency
						which purchases the same service from the provider agency.
(3) That charged the general public as
						evidenced by a schedule of charges officially adopted by the
						provider.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › UNIT OF SERVICE FUNDING › Section 3170.85 - Responsibility of the county

Current through Register Vol. 54, No. 28, July 13, 2024
The appropriate county authorities are responsible for
						  obtaining the best possible rate for purchase of services by the county
						  children and youth agency. In addition, the appropriate county executive
						  officers shall be responsible for the effective execution of each purchase of
						  service agreement. The policies as applicable in §§
												3170.41-3170.49 (relating to personnel
						  expenses), 3170.51-3170.61 (relating to operating expenses), and
						  3170.71-3170.77 (relating to fixed assets) may be used as guidelines for
						  obtaining or establishing rates.
This section cited in 55 Pa. Code §
														3170.11 (relating to purpose); 55
							 Pa. Code §
														3170.22 (relating to direct
							 provision of services); and 55 Pa. Code §
														3170.23 (relating to purchase of
							 service).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › UNIT OF SERVICE FUNDING › Section 3170.86 - Charges to clients

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Fees charged the general public.
Providers of service
						participating in the county agency shall establish a standard schedule of fees
						for the public at large. If they modify or abate these standard fees for any
						client, State funds shall not be used to meet, either directly or indirectly,
						any part of the operating deficit thus created.
(b)
Fees charged to clients of the
						program.
Providers of service participating in service provisions for
						the county agency shall accept the negotiated level of reimbursement as payment
						in full for the services provided. A provider shall not seek additional
						reimbursement from a client of the county agency.
This section cited in 55 Pa. Code §
														3170.11 (relating to purpose); 55
							 Pa. Code §
														3170.22 (relating to direct
							 provision of services); and 55 Pa. Code §
														3170.23 (relating to purchase of
							 service).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › FISCAL MANAGEMENT OF COUNTY AGENCY › Section 3170.91 - County responsibility

Current through Register Vol. 54, No. 28, July 13, 2024
The county is responsible for the general fiscal
						  management of the county agency. This includes maintaining fiscal records of
						  expenditures and revenues of the program, providing data for budgeting and
						  expenditure reporting to the Department, monitoring the financial activities of
						  the program, and other activities related to fiscal operations of the
						  program.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › FISCAL MANAGEMENT OF COUNTY AGENCY › Section 3170.92 - Accountability for expenditures for clients

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Generally.
The
						appropriate county executive officers are responsible for the accounting of
						funds expended for children and youth social services.
(b)
Records maintenance.
County agencies shall maintain sufficient and appropriate records and data to
						justify payment for expenses by the Department. The local authorities or
						contractors shall maintain books, records, documents and other evidence and
						accounting procedures and practices, sufficient to reflect properly all direct
						and indirect costs of whatever nature claimed to have been incurred and
						anticipated to be incurred for funds supported by the Department and for which
						reimbursement is claimed. Records shall be kept for a minimum of 5 years after
						the close of the fiscal year. Time and attendance and payroll distribution
						records shall be maintained for each employe. Methods of keeping records is
						acceptable as long as it is complete and accurate.
(c)
Financial reporting requirements.
The Department has the authority to prescribe the format,
						instructions, and time at which the county agency shall submit to the
						Department annual plans, annual estimates of expenditures and revisions, as
						well as expenditure and income reports. The reporting period shall cover the
						period from the start of the calendar year, January 1st, through December 31st
						of each year. Reports shall be submitted for each calendar quarter, and, except
						as identified by specific instructions, be cumulative for the period. Reports
						shall be submitted by May 1st for the first calendar quarter, August 1st for
						the second quarter, November 1st for the third quarter, and February 1st for
						the agency's annual report. The Department reserves the right to withhold
						future payments for non-submission of financial reports.
This section cited in 55 Pa. Code §
														3170.95 (relating to
							 accounting).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › FISCAL MANAGEMENT OF COUNTY AGENCY › Section 3170.94 - Bidding and procurement

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Standards.
The county shall follow procurement and bidding
						standards prescribed by the appropriate county code. These standards and
						procedures also shall be followed by program-funded providers of
						service.
(b)
Responsibility.
The county executive officers are responsible
						for ensuring that the bidding and procurement policies outlined in this chapter
						and the appropriate county code are adhered to.
(c)
Purchasing through the State
						agency.
Purchases made by the county children and youth agency through
						section 2403 of The Administrative Code of 1929 (71 P.S. §
													633) shall be deemed to meet the requirements
						of competitive bidding. The purchase of items through the piggy backing
						mechanism is encouraged by the Department.
This section cited in 55 Pa. Code §
														3170.73 (relating to renovations);
							 and 55 Pa. Code §
														3170.74 (relating to equipment
							 purchase).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › FISCAL MANAGEMENT OF COUNTY AGENCY › Section 3170.95 - Accounting

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Agency
						directors shall follow standard accounting principles and procedures for
						recording financial activity, and maintain ledgers in sufficient detail for
						necessary fiscal management and adhere to the policies prescribed in §
												3170.92(b) and
						(c) (relating to accountability for
						expenditures for clients).
(b)
						Transactions entered in the records shall be identified in such a way as to
						permit them to be traced back to their source. Coding of these transactions
						shall be accomplished in a manner which shall enable county children and youth
						agencies to translate their financial accounts into the account structure
						prescribed by the Department for purposes of auditing and fiscal
						reporting.
(c) The county agency
						shall utilize the fiscal year beginning on January 1 and continuing through
						December 31 of that year.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.101 - Departmental payment procedures

Current through Register Vol. 54, No. 28, July 13, 2024
A total of five payments shall be made each calendar
						  year as follows:
(1)
Early
						January.
A combined first quarter and second quarter advance payment
						shall be made. Based on the county's annual plan and estimate, this advance
						shall be 50% of the State's share of the second quarter's estimated
						expenditures.
(2)
July.
A combined first quarter actual and third quarter
						advance payment shall be made. The first quarter actual shall be adjusted by
						the first quarter advance which the county shall already have received and
						amounts due the Department for the county's share of youth development center
						placement. The third quarter advance shall be 50% of the State's share of that
						quarter's estimated expenditures-based on the annual plan and estimate and the
						first quarter actual.
(3)
September.
A combined second quarter actual and fourth quarter
						advance payment shall be made. The second quarter actual shall be adjusted by
						the second quarter advance which the county shall already have received and any
						amount due the Department for the county's share of youth development center
						and youth forestry camp commitments. The fourth quarter advance shall be 50% of
						the State's share of that quarter's estimated expenditures-based on the annual
						plan and estimate and the first and second quarter actuals.
(4)
December.
A third
						quarter actual payment shall be made. This shall be adjusted by the third
						quarter advance which the county shall already have received and any amount due
						the Department for the county's share of youth development center and youth
						forestry camp commitments.
(5)
March.
A fourth quarter actual payment shall be made. This
						shall be adjusted by the fourth quarter advance which the county shall already
						have received and amounts due the Department for the county's share of youth
						development center and youth forestry camp commitments. Overpayments shall be
						adjusted against a payment for the following year.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.102 - County share responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
The county shall pay the appropriate percentage of
						  approved expenditures for the services being provided. These percentages are
						  the county's obligation or the local share of the State-local ratio and are
						  computed on the net expenditures after other sources of revenue, such as,
						  private or civic donations, Federal, client or the value of in-kind services or
						  equipment or furnishings donated to the program have been
						  deducted.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.103 - Nonreimbursement costs

Current through Register Vol. 54, No. 28, July 13, 2024
Expenditures above the level of Departmental
						  participation and those services funded without Departmental approval shall be
						  the fiscal responsibility of the local authorities. The eligibility
						  requirements included in the regulations refer to maximum level of
						  reimbursement for which the Department will participate. The county may fund
						  programs, services, and facilities at rates they elect. However, the
						  expenditures above the approved levels are the responsibility of the county. In
						  cases where the county funds at a lower level than that listed in policy, the
						  Department will only participate in expenditures based on the lower level
						  established.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.104 - Donation and gifts

Current through Register Vol. 54, No. 28, July 13, 2024
Donations and gifts made to, or specifically for the
						  use of, the county agency are to be reported as income. Donations shall be
						  considered as income to reduce total expenditures in arriving at eligible
						  expenditures for Department participation. Nothing in this section precludes
						  the county children and youth advisory committee from establishing a special
						  fund for the donation of gifts for special occasions and specific individuals.
						  Restricted donations or gifts need not be counted as income to the county
						  children and youth agency.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.105 - Earned interest

Current through Register Vol. 54, No. 28, July 13, 2024
Interest earned by the county on Departmental funds
						  shall be considered as other income to reduce total expenditures in arriving at
						  eligible expenditures for Departmental participation. However, since interest
						  is considered a legitimate revenue of the county, it is available for use by
						  the county to increase the level of service provided. Interest cannot be used
						  to offset the county's matching share, to fund nonchildren and youth related
						  services, or county general expenses.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › PAYMENT PROCEDURE › Section 3170.106 - Auditing

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The records of
						the county children and youth agency and its contracted service providers are
						subject at reasonable times to review and audit by the Department to determine
						compliance with regulations and policies.
(b) The county executive officers are
						responsible for the fiscal management of the county program; and, as part of
						this function, may conduct or contract to have fiscal audits performed on any
						providers of service receiving county funds. The county executive officers
						shall have access to and the right to examine records of the contracted
						provider of service involving transactions related to funds supported by county
						children and youth agencies.
(c) A
						subcontracted provider shall secure the services of a certified public
						accounting firm as required by the county executive officers or Department to
						perform an audit of the financial transactions and units of service provided
						related to the contract or agreement.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL PROVISIONS › Section 3270.1 - Introduction

Current through Register Vol. 54, No. 28, July 13, 2024
This chapter is promulgated to facilitate the safe and
						  healthful care of a child in a child care center and to support families by
						  providing care that promotes the emotional, cognitive, communicative,
						  perceptual-motor, physical and social development of the child.
The provisions of this §
														3270.1 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL PROVISIONS › Section 3270.2 - Purpose

Current through Register Vol. 54, No. 28, July 13, 2024
The purpose of this chapter is to provide standards to
						  aid in protecting the health, safety and rights of children and to reduce risks
						  to children in child care centers. This chapter identifies the minimum level of
						  compliance necessary to obtain the Department's certificate of compliance.
The provisions of this §
														3270.2 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL PROVISIONS › Section 3270.3 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
(a) This chapter
						applies to facilities in which out-of-home care is provided, at any one time,
						for part of a 24-hour day to seven or more children, 15 years of age or
						younger, including:
(1) Care provided to a
						child at the parent's work site when the parent is not present in the child
						care space.
(2) Care provided in
						private or public, profit or nonprofit facilities.
(3) Care provided before or after the hours
						of instruction in nonpublic schools and in private nursery schools and
						kindergartens.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL PROVISIONS › Section 3270.3a - Applicability-Statement of policy

Current through Register Vol. 54, No. 28, July 13, 2024
This chapter is not applicable to a part-day school-age
						  program for children who attend kindergarten or older but under 16 years of age
						  as follows:
(1) A part-day school-age
						program that operates for less than 90 consecutive days per calendar year from
						the date the program opens to the date the program closes. This clarification
						does not apply to a legal entity that has a certificate of compliance to
						operate a child care center or group child care home and that increases its
						enrollment to include school-age children in the summer and on school
						holidays.
(2) A part-day school-age
						program that operates 2 hours or less per day for 3 or fewer days per
						week.
(3) A part-day school-age
						program that has a single purpose for the children's attendance and that
						purpose is the only focus of the program. For example, basketball or art
						class.
(4) Tutoring programs that
						are licensed by or approved and funded by the Pennsylvania Department of
						Education (PDE), for example:
(i) Tutoring
						centers and educational testing and remedial centers licensed by PDE under 22
						Pa. Code Chapters 61 and 63 (relating to tutoring centers and educational
						testing; and remedial centers).
(ii) Educational assistance programs operated
						by school districts directly or by contract with an outside provider approved
						by PDE.
(iii) Classroom Plus
						Programs.
(iv) Supplemental
						Education Services Programs.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.11 - Application for and issuance of a certificate of compliance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A legal entity
						shall obtain a valid certificate of compliance to operate at a specific
						location. The certificate of compliance will be issued by the Department to a
						legal entity prior to commencement of operation at a specified
						location.
(b) A legal entity or a
						representative of the legal entity shall participate in an orientation training
						provided by the Department within 12 months prior to commencing operation of
						the child care center. The orientation does not count toward the annual minimum
						of 12 clock hours of child care training required in §
												3270.31(e)
						(relating to age and training).
(c)
						Prior to issuance of a certificate of compliance, the legal entity or
						representative of the legal entity shall complete professional development in
						each of the following topics:
(1) Prevention
						and control of infectious diseases (including immunization) and the
						establishment of a grace period that allows homeless children and children in
						foster care to receive services under this subchapter while their families
						(including foster families) are taking necessary action to comply with
						immunization and other health and safety requirements.
(2) Prevention of Sudden Infant Death
						Syndrome and use of safe sleep practices.
(3) Administration of medication, consistent
						with standards for parental consent.
(4) Prevention of and response to emergencies
						due to food and allergic reactions.
(5) Building and physical premises safety,
						including identification of and protection from hazards that can cause bodily
						injury such as electrical hazards, bodies of water, and vehicular
						traffic.
(6) Prevention of shaken
						baby syndrome and abusive head trauma.
(7) Emergency preparedness and response
						planning for emergencies resulting from a natural disaster or a man-caused
						event (such as violence at a child care facility) within the meaning of those
						terms under section 602(a)(1) of the Robert T. Stafford Disaster Relief and
						Emergency Assistance Act (42
						U.S.C.A. §
														5195a(a)(1)).
(8) Handling and storage of hazardous
						materials and appropriate disposal of biocontaminants.
(9) Precautions when transporting
						children.
(10) Pediatric first aid
						and pediatric cardiopulmonary resuscitation.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.12 - Appeals

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Appeals related
						to the Department's approval or licensure decisions shall be made under
						2
						Pa.C.S. §§
													501-508 and
						701-704 (relating to
						Administrative Agency Law) and 1 Pa. Code Part II (relating to General Rules of
						Administrative Practice and Procedure).
(b) Appeals related to the Department's
						approval or licensure shall be made by filing a petition within 30 days after
						service of notice of the action.
(c) An operator may appeal a Departmental
						decision relating to the status of a certificate of compliance of a facility
						owned or operated by the legal entity.
(d) The Department will include information
						relative to appeal procedures when notifying operators of one or more of the
						following decisions:
(1) The denial of a
						certificate of compliance.
(2) The
						nonrenewal of a certificate of compliance.
(3) The revocation of a certificate of
						compliance.
(4) The issuance of a
						provisional certificate of compliance.
(5) The establishment of a period for which a
						provisional certificate of compliance is issued.
(6) The reduction of the maximum facility
						capacity.
(7) The denial of an
						increase in facility capacity.
(8)
						The limiting or precluding admission of persons into the facility.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.13 - Waivers

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A waiver
						excuses an operator from meeting a regulatory standard and substitutes another
						standard which the operator shall meet. The substituted standard has the same
						legal effect as the regulatory standard.
(b) The operator shall submit the request for
						waiver to the regional office before the facility is inspected for issuance or
						renewal of a certificate of compliance.
(c) An operator may request a waiver of only
						the regulatory standards in the following sections:
(1) Accreditation requirements which apply to
						§§
													3270.34-3270.36 (relating to director
						qualifications and responsibilities; group supervisor qualifications and
						responsibilities; and assistant group supervisor qualifications and
						responsibilities).
(2) Physical
						site requirements in §§
													3270.61 -3270.82 (relating to
						physical site).
(3) Equipment
						requirements in §§ 3270.101-3270.108 (relating to
						equipment).
(4) Program
						requirements in §§ 3270.111-3270.118 (relating to
						program).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.14 - Pertinent laws and regulations

Current through Register Vol. 54, No. 28, July 13, 2024
A facility shall be operated in conformity with
						  applicable Federal and State laws and regulations. State agencies whose
						  regulations may relate to the operation of a facility include the Department of
						  Environmental Resources, the Department of Labor and Industry, the Department
						  of Health, the Department of Education and the Department of Transportation.
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.15 - Building codes

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A
						certificate of compliance will not be granted by the Department until the legal
						entity provides a certificate of occupancy as proof of compliance with the
						applicable requirements of the Department of Labor and Industry in 34 Pa. Code
						§
												403.23 (relating to child day care
						facilities) and under section 1016(c) of the act (62 P.S. §
													1016(c)).
(b) The legal entity shall maintain ongoing
						compliance with the applicable requirements prescribed by the Department of
						Labor and Industry in 34 Pa. Code §
												403.23 and under section 1016(c)
						of the act at all times following issuance of any certificate of compliance
						issued by the Department under this chapter.
The provisions of this §
														3270.15 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.16 - Dual licensure

Current through Register Vol. 54, No. 28, July 13, 2024
If a facility meets the definition of both a private
						  academic school under the authority of the Department of Education and a child
						  care center under the authority of the Department, the legal entity shall apply
						  for approval to operate from both Departments. The facility shall comply with
						  22 Pa. Code Part II (relating to State Board of Private Academic Schools) and
						  this chapter.
The provisions of this §
														3270.16 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.17 - Service to a child with special needs

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The operator shall make reasonable
						accommodation to include a child with special needs in accordance with
						applicable Federal and State laws.
(b) The operator shall permit an adult
						individual who provides specialized services to a child with special needs to
						provide those services on the facility premises as specified in the child's
						IEP, IFSP or written behavioral plan.
(c) The operator shall make staff persons and
						parents aware of community resources for the family of a child who may have
						special needs. The Department will provide to the operator information
						regarding community resources.
The provisions of this §
														3270.17 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1087).
This section cited in 55 Pa. Code §
														3270.122 (relating to admission
							 interview); and 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.18 - Liability insurance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall have comprehensive general liability insurance to cover the
						persons who are on the premises. A current copy of the insurance policy shall
						be on file at the facility.
(b) The
						operator shall report to the Department liability insurance claims brought
						against the operator or a facility person.
(c) A liability insurance claim report shall
						include the following information:
(1) A
						detailed description of the claim.
(2) The name, address and telephone number of
						the facility.
(3) The name, address
						and birth date of the claimant.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.19 - Child abuse reporting

Current through Register Vol. 54, No. 28, July 13, 2024
(a) An
						operator or a staff person who has reason to believe that a child enrolled in
						the facility has been abused is required to report suspected child abuse to
						ChildLine as mandated by the CPSL.
(b) A facility person who has reasonable
						cause to suspect that a child is a victim of child abuse shall immediately make
						a report of suspected child abuse to ChildLine through the hotline at (800)
						932-0313, online, or any other method as prescribed by the
						Department.
(c) Within 48 hours, a
						written report regarding the suspected child abuse shall be submitted by the
						operator or designated staff person to the CPS unit which has responsibility
						for investigating the report.
The provisions of this §
														3270.19 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.20 - Reporting injury, death or fire

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The operator shall immediately notify a
						child's parent and shall telephone notice to the appropriate regional office of
						the Department within 24 hours if one or more of the following occurs:
(1) Inpatient hospitalization or emergency
						room treatment of a child receiving care at the facility.
(2) A death of a child receiving care at the
						facility.
(3) A facility fire that
						requires the service of a fire department.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.20a - Reporting injury, death or fire-statement of policy

Current through Register Vol. 54, No. 28, July 13, 2024
The facility operator shall make reports to a child's
						  parent and to the Department in accordance with §
												3270.20 (relating to reporting
						  injury, death or fire) if one or more of the following occurs:
(1) A child receiving care in the facility is
						lost or missing from the facility.
(2) A child in the care of the facility is
						left behind on a facility excursion.
(3) A child receiving care in the facility is
						left unattended in the facility when the facility is closed.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.21 - General health and safety

Current through Register Vol. 54, No. 28, July 13, 2024
Conditions at the facility may not pose a threat to the
						  health or safety of the children.
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.22 - Communication with parents

Current through Register Vol. 54, No. 28, July 13, 2024
The operator shall establish oral or written
						  communication in the language or mode of communication which is understandable
						  to the parent.
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.23 - Parent access and participation

Current through Register Vol. 54, No. 28, July 13, 2024
A parent of a child in care shall be permitted free
						  access, without prior notice, throughout the center whenever children are in
						  care, unless a court of competent jurisdiction has limited the parental right
						  of access to the child and a copy of the order is on file at the facility.
						  Opportunity shall be provided for parents to participate in the facility's
						  program. The operator shall maintain a yearly file which documents general
						  announcements to promote parent participation. The file shall be updated
						  annually.
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.24 - Departmental access

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A staff
						person shall provide to agents of the Department immediate access to the
						facility and, upon request, to the children and the files and
						records.
(b) An inspection will be
						conducted during normal business hours except when there is reasonable cause to
						believe that inspections at other times are necessary to detect violations of
						applicable laws and regulations.
(c) An agent of the Department will inspect
						for compliance with this chapter in all areas of the facility premises that are
						accessible to children.
(d) An
						agent of the Department will annually conduct at least one onsite unannounced
						inspection of a child care facility.
(e) An announced inspection will be conducted
						by the Department prior to the issuance of the initial certificate of
						compliance.
(f) A valid photo
						identification of the director or designated staff person who is responsible
						for compliance with this chapter shall be provided to the agent of the
						Department at the time of inspection.
The provisions of this §
														3270.24 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.11 (relating to application
							 for and issuance of a certificate of compliance); and 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.25 - Availability of certificate of compliance and applicable regulations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The facility's
						current certificate of compliance shall be posted in a conspicuous location
						used by parents. The operator shall provide the parent of each child enrolled
						with information on how to access the regulations in this chapter
						electronically and with instructions for contacting the appropriate regional
						child care office.
(b) The operator
						shall post a copy of each inspection summary issued by the Department in a
						conspicuous location used by parents. The inspection summary must remain posted
						until an agent of the Department verifies that each regulatory noncompliance
						item cited on the inspection summary has been corrected.
The provisions of this §
														3270.25 amended under Articles IX
							 and X of the Human Services Code (62 P.S. §§
															901-922 and
							 1001-1088).
This section cited in 55 Pa. Code §
														3270.241 (relating to requirements
							 specific to school-age programs).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.26 - Compliance with nondiscrimination statutes

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A certificate of compliance will not be
						granted by the Department to a legal entity unless compliance with civil rights
						laws and applicable regulations has been met. The applicable laws as identified
						on the certificate of compliance application are:
(1) The Pennsylvania Human Relations Act
						(43
						P. S. §§
														951-962.2).
(2) The Age Discrimination Act of 1975
						(42 U.S.C.A. §§
														6101-6107).
(3) Title VI of the Civil Rights Act of 1964
						(42 U.S.C.A. §§
														2000d-2000d-4a).
(4) Title VII of the Civil Rights Act of 1964
						(42 U.S.C.A. §§
														2000e-2000e-5).
(5) Section 504 of the Rehabilitation Act of
						1973 (29 U.S.C.A. §
														794).
(6) The Americans with Disabilities Act of
						1990 (42 U.S.C.A.
						§§
														12101-12514).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › GENERAL REQUIREMENTS › Section 3270.27 - Emergency plan

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The facility
						shall have an emergency plan that provides for:
(1) Shelter of children during an emergency
						including lock-down, shelter in place at the facility and shelter at locations
						away from the facility premises.
(2) Evacuation of children from the facility
						building and evacuation of children to a location away from the facility
						premises. The evacuation routes and evacuation plans to exit the building may
						be the same as those required by §
													3270.94 (relating to fire
						drills).
(3) A method for facility
						persons to contact parents as soon as reasonably possible when an emergency
						situation arises.
(4) A method for
						facility persons to inform parents that the emergency has ended and to provide
						instruction as to how parents can safely be reunited with their
						children.
(5) Accommodations for
						infants, toddlers, children with disabilities and children with chronic medical
						conditions.
(6) Emergency drills
						shall be conducted annually. Annual emergency drills shall be documented and on
						file at the facility.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3270 - CHILD CARE CENTERS › FACILITY PERSONS › Section 3270.31 - Age and training

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A
						volunteer shall be 16 years of age or older and shall be directly supervised at
						all times by a staff person.
(b) A
						staff person shall be 18 years of age or older.
(c) An individual 16 years of age or older
						who is enrolled in an approved training curriculum may be used as a staff
						person, if the following guidelines are met:
(1) The curriculum is conducted by an
						institution approved by the Department of Education and accredited by an
						accrediting agency recognized by the United States Department of Education or
						the Council on Postsecondary Education and acceptable to the Department of
						Education.
(2) The curriculum
						includes acceptable training topics referenced in subsection (e)(2).
(3) The curriculum includes a minimum total
						of 600 clock hours, distributed as follows:
(i) A minimum of 400 clock hours of classroom
						training.
(ii) A minimum of 200
						clock hours of supervised training in a child care facility.
(4) A representative of the
						training institution certifies in writing that the individual has completed the
						required classroom training and is currently enrolled in the
						curriculum.
(5) The written
						certification required in paragraph (4) shall be retained in the staff file at
						the facility.