Texas Administrative Code › Title 25 - HEALTH SERVICES › Part 1 - DEPARTMENT OF STATE HEALTH SERVICES › Chapter 421 - HEALTH CARE INFORMATION › Subchapter D - COLLECTION AND RELEASE OF OUTPATIENT SURGICAL AND RADIOLOGICAL PROCEDURES AT HOSPITALS AND AMBULATORY SURGICAL CENTERS › Section 421.64 - Instructions for Filing Event Files

Current through Reg. 49, No. 28; July 12, 2024
(a) Electronic Data Interchange. Event files may be filed electronically
											  using electronic data interchange (EDI). All event files and event claims shall be reported using the same
											  file and record formats specified in §
										421.67 of this title
											  (relating to Event Files--Records, Data Fields and Codes) regardless of the medium of transmission. DSHS
											  shall document instructions for filing event files by EDI and shall make this documentation available to
											  facilities at no charge and to the public for the cost of reproduction. DSHS shall notify facilities
											  reporting under this subchapter and their designated agents directly in writing at least 90 calendar days in
											  advance of any change in instructions for filing event files by EDI. DSHS' instructions shall follow
											  Department of Information Resources standards for EDI.
(b) File
											  Transfer Protocol (FTP). Event files may be filed by FTP using a Transmission Control Protocol over Internet
											  Protocol (TCP/IP) Network connection. DSHS shall document instructions for filing event files by FTP and
											  shall make this documentation available to facilities at no charge and to the public for the cost of
											  reproduction or on DSHS' website. DSHS shall notify facilities reporting under this subchapter and their
											  designated agents directly in writing at least 90 calendar days in advance of any change in instructions for
											  filing event files by FTP. DSHS' instructions shall follow Department of Information Resources standards for
											  FTP.
(c) Other Electronic, Magnetic, or other Portable Data
											  Storage Media. An event report may be filed on other electronic, magnetic, or portable data storage media
											  with prior written approval by DSHS. All events shall be reported using the same file and record formats
											  specified in §
										421.67 of this title
											  regardless of medium. DSHS will not normally approve any medium, which DSHS or the DSHS contract vendor is
											  not currently equipped to read at the time of the request for approval.
(1)
											  Media specifications are:
(A) Optical Media: Devices or disc that uses
											  digital optical disc data storage format, for example Compact Disc (CD) or Digital Video Disc (DVD). Compact
											  disk (CD): MS-DOS formatted; PC Text file (ASCII);
(B) Universal
											  Serial Bus (USB) flash drive: portable data memory device using flash memory with a USB interface;
											  or
(C) other electronic, magnetic, or other portable data storage
											  media only with the prior written approval from DSHS. DSHS will not normally approve any medium which DSHS is
											  not currently equipped to read.