Texas Administrative Code › Title 40 - SOCIAL SERVICES AND ASSISTANCE › Part 15 - TEXAS VETERANS COMMISSION › Chapter 452 - ADMINISTRATION GENERAL PROVISIONS › Section 452.2 - Advisory Committees

Current through Reg. 49, No. 28; July 12, 2024
(a) The commission may
				establish advisory committees in accordance with Texas Government Code, Chapter
				2110. The following shall apply to each advisory committee:
(1) Agency role. The executive director may
				direct one or more staff members of the agency to assist each advisory
				committee. These positions shall be non-voting.
(2) Committee size and appointment of
				members. Each advisory committee shall be composed of nine members appointed by
				the commission. Members of each committee serve at the pleasure of the
				commission and may be removed from a committee by a majority vote of the
				commission.
(3) Committee chair and
				vice chair.
(A) The committee chair will be
				selected by the commission. The committee chair shall serve a term as
				determined by the commission. The committee chair determines the agenda for
				each meeting.
(B) The vice chair of
				each advisory committee is selected by the committee's voting members.
				Committee vice chair term lengths are one or two-year terms as determined by
				the committee's voting members and are limited to two years of service as the
				vice chair during their appointment to the committee. The vice chair shall
				perform the chair duties when the chair is unavailable or unable to
				perform.
(4) Conditions
				of membership.
(A) Terms of service. The term
				of office for each member will be determined by the commission in order to
				achieve staggered terms. In the event that a member cannot complete his or her
				term, or is removed by the commission, the commission shall appoint a qualified
				replacement to serve the remainder of the term.
(B) Participation. Participation on an
				advisory committee is voluntary.
(C) Compensation. Advisory committee members
				appointed by the commission shall serve without compensation.
(D) Reimbursement. The commission may, if
				authorized by law and the executive director, reimburse a member of a committee
				for reasonable and necessary expenses up to four times per calendar year.
				Current rules and laws governing reimbursement of expenses for state employees
				shall govern reimbursement of expenses for advisory committee
				members.
(5) Training.
				Each committee member shall receive initial training to ensure compliance with
				the Open Meetings Act. Training should also include an overview of the agency's
				mission and organizational structure, the overall purpose or goals of the
				committee, as well as other information that will assist members to accomplish
				committee goals.
(6)
				Responsibilities. Each advisory committee will review issues and provide advice
				to the commission, as charged by the commission.
(7) Meetings. Each advisory committee shall
				meet as needed by the commission. Advisory committee meetings may be conducted
				by video conference. Each advisory committee shall be subject to meeting at the
				call of the committee chair or designee. A quorum shall consist of a majority
				of the committee membership. The committees shall comply with Open Meetings Act
				requirements as provided in Texas Government Code, Chapter 551.
(8) Reports. The committee chair or designee
				of each advisory committee shall regularly report to the commission regarding
				its activities and recommendations, and, when requested by the commission,
				shall file with the commission a report containing:
(A) the minutes of meetings;
(B) a memo summarizing the meetings;
				and
(C) a list of the committee's
				recommendations, if any.
(9) Evaluation and duration. Each advisory
				committee shall remain in existence as long as deemed necessary by the
				commission based on a regular evaluation of the continuing need for each
				advisory committee. The executive director or staff may assist with this
				evaluation at the direction of the commission.
(10) Formation of subcommittees. Each
				advisory committee shall notify the commission of any adopted subcommittees and
				their purpose in its quarterly report.