Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter A - REGIONAL HISTORICAL RESOURCE DEPOSITORIES AND REGIONAL RESEARCH CENTERS › Section 7.4 - Management of Depositories and Regional Research Centers

Current through Reg. 49, No. 28; July 12, 2024
(a) A depository may establish hours for
				  historical resources to be available to the public to coincide with the hours
				  of its own operation, so long as these include at least 32 hours between 7:30
				  a.m. and 6:30 p.m. Mondays through Fridays and no fewer than 40 total hours
				  each week. The depository may be kept open longer provided the institution at
				  which it is located insures the security of historical resources as required
				  under these rules.
(b) Historical
				  resources may be made available for research or exhibit by temporary transfer
				  to a depository or regional research center or to the Texas State Library.
				  Records may not be transferred or loaned to any other institution or to a
				  person. Historical resources may not be transferred or loaned if in the opinion
				  of commission staff the transfer or loan would endanger them. If the cost of
				  providing photocopies to a researcher would be less expensive than the cost of
				  transporting the historical resources, the commission may require that
				  photocopies be provided instead of transferring or loaning the historical
				  resources.
(c) Transfers of
				  historical resources shall be scheduled as much as possible to coincide with
				  other planned travel of state library staff and at the lowest cost compatible
				  with security of the materials.
(d)
				  Requests for loan of historical resources must be submitted on forms prepared
				  for that purpose by the commission and countersigned by a staff member of the
				  commission or of a depository. If countersigned by depository staff, a
				  commission staff member must sign approval on the loan form.
(e) Transporting of historical resources must
				  be by a member of the commission staff or, on request and authorization of
				  commission staff, by depository staff, except that they may be shipped by air
				  when a commission or depository staff member delivers them to the originating
				  airport and another is on hand at arrival of the plane to take custody of
				  them.
(f) Historical resources may
				  be loaned for a period of up to 60 days, and the loan may be renewed for one
				  additional period of up to 30 days, if no other request for them has been
				  received.
(g) Historical resources
				  which are on microfilm may be requested through either regular interlibrary
				  loan or through interdepository loan. Interlibrary loan requests for historical
				  resources may be handled by a depository in the same manner as other
				  interlibrary loan requests it processes. Commission staff approval of
				  interlibrary or interdepository loan requests for microfilm is not required and
				  microfilm may be shipped by mail. Microfilm may be loaned for a two-week
				  period, and may be renewed for an additional two weeks if no other request for
				  them has been received.
(h) The
				  commission may remove historical resources from a depository or regional
				  research center if in its opinion such removal is necessary for their
				  protection or would make them more available to researchers.