Pennsylvania Code › Title 37 - LAW › Part VI - Commission on Crime and Delinquency › Chapter 401 - PRELIMINARY PROVISIONS › COMMISSION › Section 401.11 - Operating procedures

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
				  Commission will hold regular meetings in the main conference room of the
				  Commission at 3101 N. Front Street, Harrisburg, Pennsylvania, or at other
				  locations as the Chairman may designate.
(b) Special Commission meetings may be called
				  by the Chairman as he deems necessary.
(c) Business of the Commission may be
				  transacted at a regular or special public meeting.
(d) A designated employe of the Commission
				  will serve as secretary and will record minutes of meetings. The minutes of
				  meetings will be kept on file as a public record.
(e) Unless otherwise directed by the
				  Commission, its meetings will be open to the public.
(f) Prior to each meeting, the Executive
				  Director, in consultation with the Chairman, will prepare and distribute an
				  agenda.
(g) After the Chairman has
				  determined that a quorum is present at a Commission meeting, it will be
				  presumed that the quorum continues until the meeting is concluded.
(h) The Executive Director will inform the
				  Chairman in each instance where a Commissioner is absent from three consecutive
				  regularly scheduled meetings or for more than 1/2 of the regularly scheduled
				  meetings in a calendar year. The Chairman will then call the absences to the
				  attention of the Commissioner concerned and may take other actions he deems
				  appropriate in the circumstances.
(i) During the initial consideration of a
				  subgrant application by the Commission, a representative of the applicant may
				  address the Commission on issues raised in either staff or advisory committee
				  reviews of the application or in response to questions from members of the
				  Commission. Each applicant should have only one individual to represent the
				  applicant although that person may consult with others in preparing a response
				  to a particular question. When an application involves technical issues and the
				  principal speaker believes he cannot competently address those issues, then an
				  appropriate specialist may also speak on behalf of the applicant.
(j) During the consideration by the
				  Commission of an appeal from the administrative rejection of an application,
				  the applicant shall have the right to address the Commission. The presentation
				  should be limited to those issues raised in the written request for appeal. The
				  applicant should designate one individual to present the applicant's case and
				  to respond to questions from the Commission; however, technical issues may be
				  addressed by an appropriate specialist.
(k) A fiscal or programmatic information
				  presented at a Commission meeting by an applicant which is not also set forth
				  in the subgrant application or which is contradicted by the subgrant
				  application will be ruled out of order by the Chairman.
(l) An applicant who wishes to make a
				  modification to an application as a result of Commission comment may submit a
				  revised application for future consideration by the Commission. In its
				  discretion, the Commission may approve a subgrant application subject to fiscal
				  or programmatic conditions.
(m) The
				  Chairman may, in his discretion, consolidate the consideration of two or more
				  applications in order to expedite the business of the Commission. A
				  Commissioner will have the right to have an individual application removed from
				  the consolidated consideration so that it may be discussed and voted upon
				  separately.
(n) The affirmative
				  vote of a simple majority of the Commissioners present will be sufficient to
				  approve a motion, and a tie vote will defeat the motion. A Commissioner may
				  change his vote prior to the announcement of the result by the Chairman. The
				  Chairman, in his discretion, may vote either to make or break a tie
				  vote.
(o) A motion to amend a
				  pending motion may be made by a Commissioner, and a vote on the amendment will
				  be taken prior to a vote on the main motion.
(p) No action will be reconsidered by the
				  Commission unless a motion for reconsideration is made by a Commissioner who is
				  on the prevailing side and the motion for reconsideration is approved by at
				  least a 2/3 majority of the Commissioners present.
(q) Parliamentary procedure matters not
				  governed by explicit rules, procedures, or policies of the Commission or the
				  statutes under which it acts will be governed by
Robert's Rules of
				  Order Revised.