Oklahoma Administrative Code › Title 780 - Oklahoma Department of Career and Technology Education › Chapter 35 - Adult Education and Family Literacy › Section 780:35-1-2 - Adult Education and Family Literacy

Current through Vol. 41, No. 20, July 1, 2024
(a) Programs, services and activities funded
			 in accordance with uses specified in this Act are designed to expand or improve
			 the quality of adult education programs, including priority programs for
			 eligible individuals.
(b) Adult
			 education programs governed by the Act shall make every effort to provide free
			 classes to students. Adult education programs may charge necessary and
			 reasonable fees for consumable materials and work-based classes. Adult
			 education programs that wish to implement fees must develop a fee policy that
			 has been approved by the adult education program's local governing board. The
			 fee policy must be reasonable and may not restrict access to
			 services.
(c) The Act permits local
			 adult education programs to generate income. The purpose of income is not to
			 make a profit, but rather to expand services. Income and donations received
			 must be reinvested in the adult education program. Any income must be accounted
			 for in records and reported to the state Adult Education and Family Literacy
			 office for National Reporting System Financial Reports.
(d) Adult education programs governed by the
			 Act must follow the state adult education Assessment Policy per federal
			 guidelines.
(e) For each year
			 covered by the plan, the fiscal effort per student from nonfederal sources
			 available for expenditure by the state for adult education, during the second
			 preceding fiscal year must not be less than the fiscal effort per student from
			 nonfederal sources during the third preceding fiscal year to meet the
			 maintenance of effort requirement.
(f) Teachers of adult education and family
			 literacy activities located in the adult education programs funded by the state
			 under the Act, shall have a valid Oklahoma Teacher's Certificate or a minimum
			 of a Master's degree. Directors of adult education located in the adult
			 learning centers shall have a valid Oklahoma Teacher's Certificate or a minimum
			 of a Master's degree. Prior to employing a Teacher or Director who does not
			 meet the above criteria, the Adult Education Program must seek written approval
			 from the ODCTE.
(g) For fiscal
			 control, the obligation basis of accounting is used. Expenditures will be
			 supported by copies of paid claims and invoices and will be audited following
			 accepted auditing procedures.
(h)
			 Federal funds for adult education programs operating under a grant extension
			 will be allocated according to, the funding formula described in Oklahoma's
			 AEFLA State Plan.
(i) State funds
			 for adult education programs operating under a grant extension will be
			 allocated according to the funding formula described in Oklahoma's AEFLA State
			 Plan.
(j) The ODCTE and the adult
			 education programs participating in the plan shall enter into cooperative
			 arrangements, when feasible and appropriate, with such entities as other state
			 agencies, community-based organizations, community action agencies, career
			 technology schools, churches, businesses, etc. in order to carry out the
			 general purpose of the Act.
(k) The
			 adult education programs will expend 95% of the funding for adult education
			 activities and 5% can be used for administrative costs. However, if the
			 administrative cost limits would be insufficient for adequate planning and
			 administration of the program, the ODCTE may negotiate with the local grant
			 recipient in order to determine an adequate level of funds to be used for
			 noninstructional purposes. Negotiated administrative cost limits are indicated
			 in the Adult Education and Family Literacy State Plan/State Plan
			 Amendments.
(l) The ODCTE will
			 provide direct and equitable access to and will review grant proposal
			 applications during open grant competition. The adult education program will
			 demonstrate that the thirteen considerations outlined in Section 231 of the Act
			 are being met in order to be considered for a grant award. The adult education
			 program must assure that the services are coordinated with and are not
			 duplicated services under other Federal, State and local programs. The comments
			 of the adult education program and responses thereto shall be attached to the
			 application when it is forwarded to the state.
(m) Federal funds for new grantees shall be
			 allocated on the basis of an application, budget, and census data. State funds
			 will be matched on the ratio specified by the Act's regulations in existence
			 for the current fiscal program year.
(n) The ODCTE will evaluate grant recipients
			 based on the and federal requirements for program evaluation.
(o) Adult education programs will follow all
			 requirements set forth in the ODCTE Adult Education State Plan, State Plan
			 Amendments, and ODCTE handbook.
(p)
			 Adult education programs will meet the state performance measures of pre-and
			 post-assessing 60% of their students and increasing the average number of
			 student contact hours each fiscal year.
(q) Adult education programs will use the
			 ODCTE-approved management system to document student enrollment, attendance,
			 measurable skill gains, and other information as required by the National
			 Reporting System (NRS). At a minimum, programs will update data
			 monthly.
Transferred from
				210:10-9-2 by SB 1661 (2014), eff 7-1-14 (see Editor's Note at beginning of
				this Chapter)