Oregon Administrative Rules › Chapter 291 - DEPARTMENT OF CORRECTIONS › Division 158 - TRUST ACCOUNTS (INMATE) › Section 291-158-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Administrative
			 Trust Account: An account created and approved by Central Trust that is located
			 in the inmate financial banking system. This type of account may be used for
			 club accounts, group activities or special interest groups, and are not
			 associated with an individual State Identification Number (SID).
(2) Central Trust: A unit within the
			 Department of Corrections that is responsible for administering and managing
			 inmate trust accounts; including making authorized transactions consistent with
			 state or federal law in inmate trust accounts and administrative trust
			 accounts.
(3) Court-Ordered
			 Financial Obligations (COFO): Financial obligations an inmate may have, as
			 defined in ORS 423.105, including, but not
			 limited to, certain fines, fees, or restitution imposed in a criminal case, a
			 child support obligation, or a civil judgment that includes a money award for a
			 crime victim, or otherwise defined in ORS
			 423.105.
(4) Department of Corrections Facility: Any
			 institution, facility, or staff office, including the grounds, operated by the
			 Department of Corrections.
(5)
			 Designated Funds: Funds sent to any inmate that are designated and obligated to
			 pay for a specific service or item authorized by the Functional Unit
			 Manager.
(6) DOC Debt: Any debt the
			 Department of Corrections is authorized to place on the inmate's trust account
			 as debt owed to the Department of Corrections.
(7) Eligible Deposits: Deposits made into an
			 inmate's general spending account that are subject to the Department's debt
			 collection procedures in these rules, including discretionary monetary awards
			 made by DOC to inmates under the Performance Recognition and Award System
			 (PRAS) from legislatively-appropriated funds.
(8) Financial Information: Trust account
			 information that reflects the transactions associated with an inmate's account
			 reflecting a list of transactions by type, dollar amount and running
			 balance.
(9) Functional Unit: Any
			 organizational component within the Department of Corrections responsible for
			 the delivery of services or coordination of programs.
(10) Functional Unit Manager: Any person
			 within the Department of Corrections who reports to either the Director, Deputy
			 Director
,
an Assistant Director, or an Administrator and has
			 responsibility for the delivery of program services or coordination of program
			 operations. In a correctional facility, the functional unit manager is the
			 superintendent.
(11) Garnishment:
			 The procedure by which a creditor invokes the authority of a circuit court,
			 justice court or municipal court to acquire garnishable property of a debtor
			 that is in the possession, control or custody of a person other than the
			 debtor.
(12) Inmate: Any person in
			 the physical custody of (or on out-count from) the Department of Corrections,
			 and for whom the Department has created and maintained a trust account
			 administered by Central Trust.
(13)
			 Inmate Financial Banking System: A system for managing financial transactions
			 for moneys held within Central Trust.
(14) Inmate Trust Account: An account DOC
			 establishes and maintains in trust for the deposit and safeguarding of moneys
			 that are the property of an inmate or associated with an inmate by their SID
			 number on their behalf. DOC may segregate moneys for specific purposes into
			 subaccounts, and those subaccounts may include restrictions or conditions on
			 the manner or timing in which an inmate may use or access funds in those
			 accounts. The types of subaccounts DOC may establish include:
(a) General Spending Trust Account: The
			 primary account that holds funds that are not designated for any specific
			 purpose. An inmate may use the funds in this account to make any purchase that
			 has been approved by DOC, (for example authorized personal necessities,
			 commissary items, photocopies, postage, Board of Parole and post-prison
			 supervision materials).
(b)
			 Reserve Account: A sub-account that holds funds that are not subject to the
			 debt collection procedures for DOC debt or non-DOC debt as provided in these
			 rules. Types of reserve accounts include, but are not limited to:
(A) Protected Moneys Reserve Account: A
			 sub-account containing funds that are not designated for any specific purpose.
			 An inmate may use the funds in this account to make any purchase that has been
			 approved by DOC, (for example authorized personal necessities, photocopies,
			 postage, Board of Parole and Post-Prison Supervision materials) except
			 commissary. To purchase commissary items, protected moneys reserve account
			 funds may be transferred using a Transfer Form (CD1832) to the General Spending
			 Trust Account and maintain their protected status, unless the Inmate Financial
			 Banking System allows for direct spending from the protected moneys reserve
			 account. Funds allowed to be transferred in this manner are non-eligible
			 deposits and are not subject to collection of DOC or non-DOC debt, except when
			 the Department is required to pursuant to court order.
(B) Protected Moneys Reserve Obligated
			 Account: A sub-account containing funds that are designated and obligated to be
			 used to pay for specific goods, services, programs, or assistance, including
			 but not limited to dental, educational, medical, optical, or religious
			 purchases, and special trips.
(C)
			 Miscellaneous Reserve Account: A sub-account that holds pending funds that are
			 designated and obligated to be used for a specific purpose.
(c) Savings Accounts:
(A) General Savings Account: A subaccount
			 that holds funds until release from DOC custody. Funds in this account may be
			 subject to the collection of any DOC and non-DOC debts as provided in these
			 rules. Exceptions to use funds from this account may be made with the approval
			 of the CFO or designee.
(B)
			 Transitional Savings Account: A reserve account established and protected
			 pursuant to ORS 423.105 that holds funds for an
			 inmate to use upon release from DOC custody. Funds in this account are not
			 subject to the collection of any DOC and non-DOC debt.