reglab/statecodes huggingface dataset:
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:03 - Forms for registration › Section 5:02:03:23 - Parameters for voter registration verification with social security administration records

Current through Register Vol. 51, page 10, July 15, 2024
If the State of Driver License Issuance field is marked "SN," the voter registration fields to be compared to the social security administration records are:
. SSN for an exact match with the last four digits of the social security number
. last name for an exact match with the last name
. first name for an exact match with the first name
. date of birth for an exact match of the month and year.
For each record checked, the Social Security Administration will respond with one of the following codes and the county auditor will take the action indicated by the code:
Code
Code Description
County Auditor Action
S
Invalid input data
Correct data and resubmit
T
Multiple matches - all deceased
Withdraw registration and investigate
V
Multiple matches - all alive
Remains registered
W
Multiple matches - at least one alive and at least one deceased
Withdraw registration and investigate
X
Single match - alive
Remains registered
Y
Single match - deceased
Withdraw registration and investigate
Z
No match found
Withdraw registration and investigate
9
System Error
Not returned to County - Resubmitted by State
General Authority:
SDCL  12-4-5.5.
Law Implemented:
SDCL  12-4-5.5.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:03 - Forms for registration › Section 5:02:03:24 - Notice to removed felons

Current through Register Vol. 51, page 10, July 15, 2024
Any person who is removed from the voter registration list due to a felony conviction shall be notified by the county auditor. The notice shall be sent by forwardable mail in the following form:
Felony Conviction Notice Received
Voter Registration Cancellation Notice
This office has been notified that you have been convicted of a felony.
Under South Dakota law §12-4-18, a person convicted of a felony loses the right to vote. You will be eligible to register to vote upon completion of your entire sentence.
Further information is available at www.sdsos.gov [File Link Not Available].
If you have any questions or believe this to be an error, please contact this office at _________________ (phone number).
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-4-18, USC 1973gg-6(g).
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:03 - Forms for registration › Section 5:02:03:25 - Overseas registrant form (Repealed)

Current through Register Vol. 51, page 10, July 15, 2024
General Authority:
SDCL  12-1-9(1).
Law Implemented:
SDCL  12-4-4.11.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:03 - Forms for registration › Section 5:02:03:26 - National change of address notice

Current through Register Vol. 51, page 10, July 15, 2024
The national change of address notice must be sent to any voter in the active registration file who has failed to vote and, has not updated the voter's registration information, and has not replied to a confirmation mailing at least once during the last preceding four consecutive years and has had a National Change of Address
within the jurisdiction
with the United States Post Office. The postal endorsement must be: forwarding service requested. This notice must be mailed to the voter as required by SDCL  12-4-19 and must contain the following:
NATIONAL CHANGE OF ADDRESS
VOTER REGISTRATION NOTICE
Your name and address was listed on the National Change of Address (NCOA) and this notice is to verify that this address is where you are now residing. Below is the address you provided to the United States Post Office for the NCOA.
Name: Ward:
Residence Address: Commissioner:
Party: State Senate:
Ward: State House:
Voting Precinct: Water District:
School District: Township:
Municipal: Date of Registration:
Please review the information on this card. If the information is correct, you
do not need
to do anything further. If any of the information is
incorrect
, please make your corrections next to where your information is listed, sign and date, and return the card to the county auditor at the address listed on this card.
For questions call your county auditor's office at _____________________________
Date ___________________________________
Signature _______________________________
The postal endorsement shall be: Forwarding Service Requested.
Note:
A voter may not have information listed for each district.
General Authority:
SDCL  12-1-9(1),  12-4-19.
Law Implemented:
SDCL  12-4-19.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:03 - Forms for registration › Section 5:02:03:28 - Secured active designation - Application

Current through Register Vol. 51, page 10, July 15, 2024
The application form to be listed in the master registration file with a secured active designation must be in the following format and contain the following information:
Click to
				  view image
The secretary of state shall obtain the signatures of officials authorized to sign an application from shelters established by SDCL chapter 25-10. The secretary of state shall verify the signatures on file on an annual basis.
General Authority:
SDCL  12-1-9(1),  12-4-9.2.
Law Implemented:
SDCL  12-4-9.2
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:04 - Notice of deadline for voter registration

Current through Register Vol. 51, page 10, July 15, 2024
The notice of deadline for voter registration must be in the following form:
NOTICE OF DEADLINE FOR VOTER REGISTRATION
Voter registration for the ________________ Election to be held on ___________________, will close on __________________ at 5:00 p.m. Failure to register by this date will cause forfeiture of voting rights for this election. If you are in doubt about whether you are registered, check the Voter Information Portal at
www.sdsos.gov
or call the county auditor at
(telephone number)
.
Registration may be completed during regular business hours at the county auditor's office, municipal finance office, secretary of state's office, and those locations which provide driver's licenses, SNAP, TANF, WIC, military recruitment, and assistance to the disabled as provided by the Department of Human Services. You may contact the county auditor to request a mail-in registration form or access a mail-in form at (
www.sdsos.gov
or a county provided website with a link to a voter registration form - insert one option or the other).
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the county auditor for information and special assistance in voter registration.
_______________________________________
(Person in charge of election - Title)
_______________________________________
(Political Subdivision)
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-4-3,  12-4-5.2,  12-4-7.2.
Pub. L. No. 98-435.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:05 - Notice of general election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of general election must be in the following form:
NOTICE OF GENERAL ELECTION
A General Election will be held on Tuesday, November _______, ______, in all the voting precincts in _________________ County.
The election polls will be open from seven a.m. to seven p.m. (mountain or central) time on the day of the election.
The polling place in each precinct of the county is as follows:
(Here list precincts and polling places. A map showing the precincts and location of the polling places within the county may be inserted. A map showing the voting precincts and polling places of a municipality may also be inserted.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the county auditor at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
_______________________________________
County Auditor
_______________________________________
County
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-2-3,  12-12-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:06 - Notice of vacancy for municipal election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of vacancy for a municipal election shall be in the following form:
Click to
				  view image
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-13-6,  9-13-7,  9-13-9.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:08 - Notice of municipal election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of municipal election must be in the following form:
NOTICE OF MUNICIPAL ELECTION
MUNICIPALITY OF ______________
A Municipal Election will be held on _____________ in ______________, South Dakota. If the polls cannot be opened because of bad weather, the election may be postponed one week.
The election polls will be open from seven a.m. to seven p.m. _______ (mountain or central) time on the day of the election.
At the election, the following questions will be voted upon or offices will be filled:
(HERE LIST QUESTIONS TO BE VOTED UPON AND OFFICES TO BE FILLED, WITH TERM LENGTHS AND CANDIDATES' NAMES)
(FURTHERMORE, THE FOLLOWING ARE UNOPPOSED)
The polling place in each precinct of this municipality is as follows:
(Here list the precincts and polling places. Here also may be inserted a map showing the precincts and location of the polling places within the municipality.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the municipal finance officer at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
_______________________________________
Finance Officer
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-13-13,  12-2-4.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:09 - Notice of special election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of special election must be in the following form:
NOTICE OF SPECIAL ELECTION
(MUNICIPALITY OF ________________) OR (________________ COUNTY)
A Special Election will be held on __________________, ______, in _______________, South Dakota. If the polls cannot be opened because of bad weather, the election may be postponed one week.
The election polls will be open from seven a.m. to seven p.m. __________(mountain or central standard or mountain or central daylight savings) time on the day of the election.
At the election, the following questions will be voted upon:
(HERE LIST THE QUESTIONS TO BE VOTED UPON AND OFFICES TO BE FILLED, WITH TERM LENGTHS AND CANDIDATE NAMES)
The polling place in each precinct of this (municipality or county) is as follows:
(Here list precincts and polling places. Here also may be inserted a map showing the precincts and location of the polling places.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the (list person in charge of the election ex: county auditor or municipal finance officer) at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
____________________________________
(Finance Officer or County Auditor)
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  7-18A-20,  9-13-14,  12-2-4.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:10 - Notice of vacancy which may occur due to filing of recall petitions

Current through Register Vol. 51, page 10, July 15, 2024
The notice of vacancy which may occur due to filing of recall petitions shall be in the following form:
NOTICE OF VACANCY WHICH MAY OCCUR DUE TO FILING OF
RECALL PETITIONS MUNICIPALITY OF ______________
The following office(s) may become vacant due to the filing of recall petitions:
[HERE LIST THE OFFICE(S) TO BE FILLED]
Nominating petitions may be filed in the office of the Finance Officer located at _____________ between the hours of ________a.m. and ________p.m., ________ (mountain or central standard or mountain or central daylight savings) time, not earlier than the ________ day of ______________, 20____, and not later than the ________ day of ______________, 20____.
________________________________
Finance Officer
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  9-13-6,  9-13-31.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:11 - Notice of special recall election and of filing of nominating petitions for special recall election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of special recall election and the filing of nominating petitions for the special recall election must be in the following form:
NOTICE OF SPECIAL RECALL ELECTION
MUNICIPALITY OF _________________
A Special Recall Election will be held on __________________, ______, in all the voting precincts in ______________, South Dakota. If the polls cannot be opened because of bad weather, the election may be postponed one week.
The following individual(s) (has or have) filed petitions in the office of the Finance Officer for the position(s) to be filled in the Special Recall Election:
(HERE LIST THE INDIVIDUAL(S) WHO (HAS OR HAVE) FILED NOMINATING PETITIONS)
The incumbent, ____________________, (will also or will not) appear on the ballot.
The election polls will be open from seven a.m. to seven p.m. __________, (mountain or central) time on the day of the election.
At the election the following office(s) will be filled:
[HERE LIST THE OFFICE(S) TO BE FILLED]
The polling place in each precinct of this municipality is as follows:
(Here list the precincts and polling places. Here also may be inserted a map showing the precincts and location of the polling places within the municipality.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the municipal finance officer at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
________________________________
Finance Officer
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-13-31,  9-13-32,  12-2-4.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:13 - Notice of runoff election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of runoff election must be in the following form:
NOTICE OF RUNOFF ELECTION
MUNICIPALITY OF ______________
The following candidates will appear on the ballot for the runoff election to be held on ___________________, ______. If the polls cannot be opened because of bad weather, the election may be postponed one week.
(HERE LIST CANDIDATES APPEARING ON THE BALLOT AND POSITION FOR WHICH THEY ARE RUNNING.)
The election will be held during the same hours and at the same polling places as the annual municipal election held on ________________________.
Voters with disabilities may contact the city finance officer for information and special assistance in absentee voting or polling place accessibility.
________________________________
Finance Officer
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-13-26.1,  9-13-27.1,  12-6-51.1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:14 - Notice of vacancy on school board

Current through Register Vol. 51, page 10, July 15, 2024
The notice of vacancy on a school board shall be in the following form:
NOTICE OF VACANCY ON SCHOOL BOARD
______________SCHOOL DISTRICT NO. ______
The following school board position(s) will become vacant due to the expiration of the present term(s) of office or due to the resignation of the following school board member(s).
(HERE LIST THE BOARD POSITION(S) AND TERM(S) TO BE FILLED)
School Board Member, ______ year term
School Board Member, Representation Area (list area), ______ year term
Circulation of nominating petitions may begin on _________________ and petitions may be filed in the office of the business manager located at __________________ between the hours of ________a.m. and ________p.m., ________ (mountain or central) time not later than ________________, at 5:00 p.m., or mailed by registered mail not later than ________________, at 5:00 p.m.
________________________________
Business Manager
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-13-1.1,  13-7-5,  13-7-6,  13-7-10.1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:15 - Notice of school board election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of school board election must be in the following form:
NOTICE OF SCHOOL BOARD ELECTION
__________ SCHOOL DISTRICT NO. __________
A School District Election will be held on ____________________, ______, in all the voting precincts in School District No. ________, _______________, South Dakota. If the polls cannot be opened because of bad weather, the election may be postponed one week.
The election polls will be open from seven a.m. to seven p.m. (mountain or central) time on the day of the election.
(HERE LIST QUESTIONS AND OFFICES TO BE VOTED UPON, WITH TERM LENGTHS AND CANDIDATES WHO HAVE FILED)
The polling place in each precinct of this district is as follows:
(Here list precincts and polling places. Here also may be inserted a map showing the precincts and location of the polling places within the district.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the school business manager at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
________________________________
Business Manager
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-2-4,  13-7-8.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:16 - Notice of primary election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of primary election must be in the following form:
NOTICE OF PRIMARY ELECTION
A Primary Election will be held on Tuesday, June ______, ______, in all the voting precincts in ______________ County.
The election polls will be open from seven a.m. to seven p.m. ________ (mountain or central) time on the day of the election.
The polling place in each precinct of this county is as follows:
(Here list precincts and polling places. Here also may be inserted a map showing the precincts and location of the polling places within the county. A map may also be inserted showing the voting precincts and polling places of a municipality.)
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the county auditor at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
__________________ County Auditor
_________________________ County
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-12-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:17 - Notice of deadline for filing primary nominating petitions

Current through Register Vol. 51, page 10, July 15, 2024
Between the fifteenth and thirtieth day of January in an even-numbered year, the person in charge of the local election shall publish a notice in the following form:
NOTICE OF DEADLINE FOR FILING NOMINATING PETITIONS FOR THE PRIMARY ELECTION AND FOR FILING INDEPENDENT CANDIDATE PETITIONS
The deadline for filing nominating petitions for the primary election is ________________, ____, at 5:00 p.m. (mountain or central) time. If a petition is mailed by registered mail by ___________, _____, at 5:00 p.m. (mountain or central) time, it is considered filed.
The deadline for filing nominating petitions to run as an independent candidate in the general election is _____________, _____, at 5:00 p.m. (mountain or central) time. If a petition is mailed by registered mail by ___________, _____, at 5:00 p.m. (mountain or central) time, it is considered filed. For the offices of (here list county offices) nominating petitions must be filed in the office of the (insert name of county) county auditor, and nominating petitions for the offices of (here list legislative, state, judicial, and federal offices) must be filed in the Office of the Secretary of State, State Capitol Building, Pierre, SD 57501.
The deadline for filing nominating petitions to run as an independent candidate for president in the general election is ____________, _____, at 5:00 p.m. central time. If a petition is mailed by registered mail by ___________, _____, at 5:00 p.m. central time, it is considered filed. (Only include this deadline in addition to the independent deadline above if it is a presidential election year.)
Nominating petitions for the offices of (here list county offices) must be filed in the office of the county auditor during regular business hours. Nominating petitions for the offices of (here list legislative, state, judicial, and federal offices) must be filed in the Office of the Secretary of State, State Capitol Building, Pierre, SD 57501, between the hours of 8:00 a.m. and 5:00 p.m. central time.
_____________________________________
(County Auditor or County Finance Officer)
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-12-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:18 - Notice of statewide runoff election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of the statewide runoff election shall be in the following form:
NOTICE OF RUNOFF ELECTION STATE OF SOUTH DAKOTA
Because no candidate for __________________ received the required thirty-five percent of the vote in the primary election held on June _____, ____, a runoff election will be held on Tuesday, August _____,____, in each county in the state. The polling places will be the same as those used in the primary election, and the polls will be open from seven a.m. to seven p.m. _______________ local time.
The candidates for nomination for _________________, as determined by the official state canvass, are
_________________
_________________
_________________ Secretary of State, South Dakota
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-6-51 1, 12-12-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:19 - Publication of ballot for runoff election

Current through Register Vol. 51, page 10, July 15, 2024
A copy of the runoff election ballot as prescribed in §
									5:02:06:17  shall be printed with the notice prescribed in §
									5:02:04:18.
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  12-6-51.1,  12-12-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:21

Current through Register Vol. 51, page 10, July 15, 2024
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  9-13-5.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:22 - Notice of election for special district formation

Current through Register Vol. 51, page 10, July 15, 2024
The notice of election for formation of county road, ambulance, rural fire protection, sanitary, irrigation, watershed, or water project districts must be in the following form:
NOTICE OF MEETING AND ELECTION
PROPOSED _________________
(insert district name and type)
DISTRICT
A (Meeting and) Election will be held on _________________ to determine if the proposed __________________________(insert district name and type) district shall be formed. (insert the following sentence only if trustees are to be elected at this meeting: If the district is formed by this election, nomination and election of a board of trustees will take place at the meeting.)
Residents within the proposed district who are also registered voters within the district are eligible to vote in this election.
The (meeting and) election will begin at ____________ (mountain or central) time and continue until all present have voted.
The (meeting and) election will be held at the __________________________.
The area to be included in the proposed district is: (Include legal description of proposed district).
Any voter who needs assistance, pursuant to the Americans with Disabilities Act, may contact the county auditor at (insert phone number) before the election for information on polling place accessibility for people with disabilities.
__________________County Auditor
_________________________County
General Authority:
SDCL  6-16-8.
Law Implemented:
SDCL  6-16-5,  6-16-8.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:23 - Notice of vacancy for newly incorporated municipal election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of vacancy for a newly incorporated municipal election shall be in the following form:
NOTICE OF VACANCY FOR THE NEWLY
INCORPORATED MUNICIPALITY OF ______________________
The following (insert number) offices will need to be filled due to the incorporation of _______________, South Dakota.
Mayor, one year term
(Insert number of positions) and select type of office:
City Commission, Alderman-Ward, Trustee, City Council), one year term
Circulation of nominating petitions may begin on ________________ and petitions shall be filed in the office of the county auditor in the county the newly incorporated municipality is located in located at ___________________ between the hours of ________ a.m. and _______ p.m. (mountain or central) time not later than the ______ day of ______________, 20_____.
______________________________
County Auditor
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  9-3-17.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:04 - Forms of notices › Section 5:02:04:24 - Notice of vacancy for conservation district supervisor nominating petitions

Current through Register Vol. 51, page 10, July 15, 2024
The notice of vacancy for conservation district supervisor petitions shall be in the following form:
NOTICE OF VACANCY
____________________________ CONSERVATION DISTRICT
The following offices will become vacant due to the expiration of the present term of office or due to resignation of the elective officer:
(HERE LIST THE OFFICES TO BE FILLED)
Circulation of nominating petitions may begin on January 1, _____ and petitions may be filed in the office of the county auditor located in the county courthouse during regular business hours. If the conservation district lies in more than one county, the petitions shall be filed in the Office of the Secretary of State, State Capitol Building, Pierre, SD 57501, between the hours of 8:00 a.m. and 5:00 p.m. central time.
The deadline for filing nominating petitions is July 1, _____, at 5:00 p.m. central time. If a petition is mailed by registered mail by July 1, _____, at 5:00 p.m. central time, it shall be considered filed.
________________________________
District Manager / District Secretary
________________________________
Phone number and address
General Authority:
SDCL  12-1-9(3).
Law Implemented:
SDCL  38-8-39.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:00 - Official stamp for ballots - All elections

Current through Register Vol. 51, page 10, July 15, 2024
The county auditor or officer charged with the conduct of a local election shall ensure that each official ballot for each election is stamped with an official stamp containing the following information:
OFFICIAL BALLOT
(NAME OF COUNTY, SCHOOL DISTRICT, MUNICIPALITY, OR OTHER POLITICAL SUBDIVISION)
(Precinct name or number or both)
SOUTH DAKOTA
The county auditor or officer charged with the conduct of a local election may use the abbreviation "SD" in place of "South Dakota" and "Cty" in place of "County".
General Authority:
SDCL  12-1-9(2).
Law Implemented:
SDCL  12-1-9,  12-16-30.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:01 - Certificate and receipt executed by the precinct election board and counting board

Current through Register Vol. 51, page 10, July 15, 2024
The precinct superintendent and precinct deputies of the precinct election board and of the counting board shall complete and sign a certificate and receipt attesting to delivery and receipt of ballots and other election materials. The certificate and receipt shall be placed with the pollbook and returned to the county auditor. The form of the certificate and receipt is as follows:
Click Here
				  To View Image
Click Here
				  To View Image
General Authority:
SDCL  12-1-9(4).
Law Implemented:
SDCL  12-20-1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:02.03 - Instructions to the voters using an electronic ballot marking system

Current through Register Vol. 51, page 10, July 15, 2024
The instructions to be posted in each voting booth containing an electronic ballot marking system must be in the following form:
INSTRUCTIONS TO THE VOTERS
TO MARK THE BALLOT
When the screen shows "Please insert your ballot," put the unvoted ballot into the machine.
Follow the instructions on the screen to complete voting.
IF YOU MAKE A MISTAKE
If you make a mistake before pressing "Mark Ballot," you may change your vote on the screen.
If you find a mistake after your ballot has printed, give the ballot back and get a new one.
TO RETURN THE BALLOT AFTER VOTING
Put the ballot in the holder so the ballot stamp shows and take to the ballot box.
IF YOU NEED HELP, ASK.
General Authority:
SDCL  12-1-9(3),  12-1-9(9).
Law Implemented:
SDCL  12-16-23.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:06 - Precinct election board receipt for official ballots

Current through Register Vol. 51, page 10, July 15, 2024
The precinct election board's receipt for the official ballots shall be in the following form:
STATE OF SOUTH DAKOTA
____________ COUNTY
____________ PRECINCT
We, the Precinct Election Board Members, do hereby certify that on Tuesday the ____ day of _______________, 20____, at the opening of the polls for the election held on that day, we received from ____________________ a sealed package containing the following official ballots:
(Here list the official ballots received)
______________________________ ______________________________
______________________________ ______________________________
______________________________ ______________________________
______________________________ ______________________________
______________________________ ______________________________
for the use of the voters at the election.
Dated this ____ day of ____________, 20____.
_____________________________________ Precinct Superintendent
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
General Authority:
SDCL  12-1-9(4),  12-17B-17(2).
Law Implemented:
SDCL  12-16-20.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:07 - Receipt for transmission of election supplies

Current through Register Vol. 51, page 10, July 15, 2024
The receipt for transmission of election supplies shall be in the following form:
RECEIPT FOR ELECTION SUPPLIES FOR TRANSMISSION
RECEIVED of the County Auditor of ___________ County, South Dakota, a package said to contain _________ (Primary, General, Special) election supplies for use in election precinct _____________ for transmission to _____________, Superintendent of the election, whose post office address is ___________________.
Dated this ____ day of ________________, 20____.
__________________________
SHERIFF
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-19.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:08 - Receipt of superintendent of election for ballots and supplies

Current through Register Vol. 51, page 10, July 15, 2024
The receipt of the superintendent of election for ballots and supplies shall be in the following form:
STATE OF SOUTH DAKOTA)
COUNTY OF ______________)
I, ____________________, Superintendent of Election in and for the voting precinct of _______________ in said County, do hereby certify that on the ______ day of ______________, 20____, at the hands of _______________ (Auditor, Sheriff), by ________________, his deputy, of said County, I received a sealed package said to contain official ballots and necessary supplies for the use of the voters of said precinct at the _____________ election to be held on Tuesday the ______ day of ______________, 20____.
Dated this ______ day of ______________, 20____.
________________________________
SUPERINTENDENT OF ELECTION
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-19.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:09 - Ballot box metal seal envelope

Current through Register Vol. 51, page 10, July 15, 2024
The ballot box metal seal envelope shall be in the following form:
THIS ENVELOPE CONTAINS BALLOT BOX METAL SEALS
to be used at the __________ Election held on the
_____ day of ______________, 20____
for the ______________ Precinct of ___________ County, SD
These seals must be returned, in the envelope provided, to the Auditor. (All used seals must also be returned with unused seals.)
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-26,  12-20-20.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:10 - Record of spoiled ballots

Current through Register Vol. 51, page 10, July 15, 2024
The election board's record of spoiled ballots must be in the following form:
STATE OF SOUTH DAKOTA
____________ COUNTY
____________ PRECINCT
We do hereby certify that at the election held on Tuesday the ____ day of ______________, 20____, official ballots were spoiled, returned by voters, and canceled as follows:
NAME OF VOTER
Type & Number
of Ballots
NAME OF VOTER
Type & Number
of Ballots
Dated this _____ day of ______________, 20____.
_____________________________________ Precinct Superintendent
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
General Authority:
SDCL  12-1-9(4),  12-17B-17(2).
Law Implemented:
SDCL  12-18-24.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:11 - Notice of appointment of election officials

Current through Register Vol. 51, page 10, July 15, 2024
The notice of appointment of election officials must be in the following form:
STATE OF SOUTH DAKOTA)
) SS NOTICE OF APPOINTMENT
COUNTY OF _____________)
To _____________________________________ Precinct Superintendent
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
_____________________________________ Precinct Deputy
You are appointed as precinct election board members for the _______ Election, for _______ Precinct of ______________ County. This election will be held at (polling place), from ______ a.m. to ______ p.m., local time, on the ____ day of ______________, 20____. _______________ has been designated Superintendent of this precinct election board.
If you are unable to serve, please contact the county auditor immediately.
The Election School of Instruction will be held at ____________________ on the ____ day of ______________, 20____, at __________m.
Witness my hand and seal this ____ day of ________, 20____.
______________________________
Person in charge of election
General Authority:
SDCL  12-1-9(4).
Law Implemented:
SDCL  12-15-1,  12-15-7.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:11.01 - Notice of appointment of election officials for school or municipal election

Current through Register Vol. 51, page 10, July 15, 2024
The notice of appointment of election officials for school district or municipal elections must be in the following form:
STATE OF SOUTH DAKOTA) MUNICIPALITY OF ______________ (or)
) SS ___________________ SCHOOL DISTRICT
COUNTY OF _____________) NOTICE OF APPOINTMENT
To: _____________________________________________ Precinct Superintendent
_____________________________________________ Precinct Deputy
_____________________________________________ Precinct Deputy
_____________________________________________ Precinct Deputy
_____________________________________________ Precinct Deputy
You are appointed as precinct election board members for the __________________ election for _____________________ (Ward/Precinct). This election will be held at (polling place) from ______ a.m. to 7:00 p.m., local time, on the _____ day of ___________, 20____.
If you are unable to serve, please contact the person in charge of the election immediately.
Dated this ______ day of ___________, 20____.
(Signed) _____________________________________________
General Authority:
SDCL  12-1-9(4).
Law Implemented:
SDCL  9-13-16.1,  13-7-12.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:12 - Envelope for notification of appointment of election officials

Current through Register Vol. 51, page 10, July 15, 2024
The envelope for notification of appointment of election officials shall be a business envelope.
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-15-1, 12-15-1.2,  12-15-7.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:13 - Notice of appointment of counting board

Current through Register Vol. 51, page 10, July 15, 2024
The notice of appointment of the counting board must be in the following form:
STATE OF SOUTH DAKOTA)
) SS NOTICE OF APPOINTMENT
COUNTY OF _____________)
TO ____________________ Precinct Superintendent ___________________ Precinct Deputy
____________________ Precinct Deputy ___________________ Precinct Deputy
____________________ Precinct Deputy ___________________ Precinct Deputy
____________________ Precinct Deputy
You are appointed a member of a separate counting board for the general election in _________ precinct, _____________County, on November _____, 20____. Please report to the polling place at _____ p.m. the day of the election. If you are unable to serve, please notify the county auditor immediately.
The election school of instruction will be held at ________________ on the ____ day of ____________, 20____, at __________m.
Witness my hand and the seal of this county, this ____ day of ____________, 20____.
______________________________
County Auditor
General Authority:
SDCL  12-1-9(4).
Law Implemented:
SDCL  12-15-7,  12-15-14,  12-15-14.1.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:14 - Election supplies tag

Current through Register Vol. 51, page 10, July 15, 2024
The election supplies tag shall be in the following form:
FRONT SIDE
To ___________________________________
Supt. of Election
___________________________________
South Dakota
___________________________________
___________________________________
FROM COUNTY AUDITOR
or person in charge of election
___________________________________
South Dakota
BACK SIDE
This package contains Supplies and
Official Ballots for _______ Precinct
as follow: _________ Official Ballots
________________ Nonpolitical Ballots
_____________________________________
_____________________________________
_____________________________________
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-19.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:15 - Auditor's ballot box seal

Current through Register Vol. 51, page 10, July 15, 2024
The auditor's ballot box seal shall be in the following form:
AUDITOR'S
BALLOT BOX SEAL
___________________________________________
___________________________________________
THIS BALLOT BOX CONTAINS ELECTION SUPPLIES
FOR _____________________________ PRECINCT
___________________________________________
AUDITOR
___________________________________________
DEPUTY
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-19.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:19 - Ballot wrapper or envelope seals

Current through Register Vol. 51, page 10, July 15, 2024
Whenever a statute requires ballot wrappers or envelopes, those wrappers or envelopes shall be plain and sealed with a seal containing the following information:
BALLOT WRAPPER OR ENVELOPE ______________ PRECINCT
# OF BALLOTS __________
General Authority:
SDCL  12-1-9.
Law Implemented:
SDCL  12-16-18,  12-18-32,  12-20-20.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:20 - Emergency voting card

Current through Register Vol. 51, page 10, July 15, 2024
The emergency voting card must be printed on two-part NCR paper, 3 inches by 5 inches in size, and in the following form:
EMERGENCY VOTING CARD
FOR __________ COUNTY
____________________ Ward ______________________ Precinct _________________ Party
Name ________________________________________________________
Residence _____________________________________________________
The undersigned members of the precinct election board hereby certify that the above-named voter was permitted to vote in this precinct at the election held ______________________, 20_____, pursuant to instructions from the office of the county auditor.
_________________________________
Signature of Voter
_________________________________
Signature of precinct election board member calling office
Authorized by:
_________________________________ _________________________________
Precinct election board members Precinct election board member
_________________________________ _________________________________
Precinct election board member Precinct election board member
General Authority:
SDCL  12-1-9(4).
Law Implemented:
SDCL  12-18-7.2.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:21 - Affirmation of inactive voter's address

Current through Register Vol. 51, page 10, July 15, 2024
The form to affirm an inactive voter's current address is the voter registration form prescribed in §
									5:02:03:01.
General Authority:
SDCL  12-4-35.
Law Implemented:
SDCL  12-18-7.4.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:22 - Provisional ballot envelope

Current through Register Vol. 51, page 10, July 15, 2024
The provisional ballot envelope shall be blue and in the following form:
Voter's Affirmation for a Provisional Ballot
My voter registration was completed on or about the following date and was left with the following person or agency for delivery to the county auditor: ____________________________
__________________________________________________________________________. My name is _________________________, I reside at ____________________________, my mailing address is _______________________________, my date of birth is ___________, my South Dakota driver license number is ___________, my daytime telephone number is ___________ and my evening telephone number is ___________. If I do not have a South Dakota driver license the last four digits of my social security number are ______.
I understand if the election authority determines that I am not registered in this precinct and therefore not eligible to vote in this precinct, my vote will not be counted. I further understand that my vote may not be secret if only one provisional ballot is cast in the precinct. I declare and affirm under penalty of perjury that I registered and am eligible to vote in this precinct.
________________________________________ ___________________
Signature of Voter Date
To be completed by a precinct election worker:
Precinct number _____________ Type of ballot provided to voter ______________
__________________________________
Signature of precinct worker
General Authority:
SDCL  12-18-40.
Law Implemented:
SDCL  12-18-40.
South Dakota Administrative Rules › Title 5 - Secretary of State › Article 5:02 - State Board of Elections › Chapter 5:02:05 - Forms for conduct of elections › Section 5:02:05:23 - Notice to provisional voter

Current through Register Vol. 51, page 10, July 15, 2024
The notice handed to a provisional voter shall be in the following form:
Provisional Ballot
You will be sent a notice within 13 days whether your ballot was counted or not counted. If the ballot was not counted, you will be told of the reason.
General Authority:
SDCL  12-1-9(3),  12-18-40,  12-20-13.4.
Law Implemented:
SDCL  12-1-9(3),  12-18-40,  12-20-13.4.