reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 206 - OREGON MULTIFAMILY ENERGY PROGRAM (ORMEP) › Section 813-206-0050 - Fund Uses

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The department
			 may disburse funds under the Multifamily Energy Program in the form of grants,
			 loans, or other means, and upon such terms and conditions that, consistent with
			 law, it determines to be necessary or appropriate in its sole discretion.
			 Applicants and others, including project owners, must execute funding and
			 related program documents as are required by and satisfactory to the department
			 in its sole discretion. Any documents required by the department to be
			 recorded, shall be so recorded at the expense of the applicant or other
			 applicable party. The reservation of an award of Multifamily Energy Program
			 funds by the department is contingent on timely satisfying to the department's
			 satisfaction all applicable program requirements, including but not limited to
			 applicable department administrative rules (including the manual), orders,
			 procurement standards, program documents, as well as other applicable federal,
			 state, and local laws, codes, rules, ordinances, regulations and orders (all of
			 the foregoing, including as amended from time to time, the "Program
			 Requirements").
(2) All program
			 funding awards under subsection (1) are subject to the availability of program
			 funds, the department having continued funding, appropriation, limitation,
			 allotment, or other expenditure authority sufficient to allow it, in the
			 exercise of its reasonable administrative discretion, to disburse or obligate
			 such funds, the execution of financing assistance agreements or other program
			 documents (collectively, "Program Documents") required by and satisfactory to
			 the department in its sole discretion, and as applicable, approval by the
			 Housing Stability Council pursuant to ORS
			 456.561.
(3) OHCS will prioritize available program
			 funding in the following manner:
(a) First
			 priority will go to successful applicants in department NOFA processes.
(b) Second priority will go to
			 department bond program applicants. Related funding awards will require 10
			 years affordability and, depending upon the combination of funds involved,
			 limit qualified tenants to not more than 50% or 60% AMI.
(c) Third priority will go to unsuccessful
			 NOFA applicants.
(d) Final priority
			 will go to program applicants that do not fall into subsections (3)(a)-(c)
			 above.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 206 - OREGON MULTIFAMILY ENERGY PROGRAM (ORMEP) › Section 813-206-0060 - General Administrative and Monitoring Requirements

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An applicant or owner of a project
			 approved for Multifamily Energy Program funding shall timely submit to the
			 department such information as the department may require for the purpose,
			 inter alia, of compliance monitoring by same.
(2) An applicant or owner of a project
			 approved for program funding is subject to such reviews and field inspections
			 as the department determines to be necessary or appropriate including, but not
			 limited to, ensuring the applicant's and project owner's compliance with
			 program requirements. The applicant and project owner shall cooperate fully
			 with all reviews and field inspections, timely comply with any resulting
			 correction directives, and make all records available for inspection and
			 copying.
(3) A recipient of program
			 funding, whether directly or indirectly, any owner of a program-funded project,
			 and any property management agent for the project shall retain related
			 financial and operational records, supporting documents, and all other relevant
			 records for six years after the termination of the affordability period or for
			 two years after any litigation or claim with respect to the project or program
			 funding is resolved, whichever is later.
(4) The department may take such actions,
			 exercise such remedies, require the execution of program documents or such
			 other documents, and require such information from applicants and others,
			 including project owners, as it determines to be necessary or appropriate. The
			 expression of these rights and remedies is not exclusive of other rights and
			 remedies that may be available to the department. Any waiver of a department
			 right or remedy must be in a writing signed by an authorized person and shall
			 be limited to the express terms of such waiver, which waiver may be revoked by
			 the department at its sole discretion. No waiver shall be construed as
			 continuing unless expressly so stated in the signed writing from the
			 department.
Statutory/Other Authority: ORS
				  456.515  - 456.725 & ORS
				  458.505  - 458.545
Statutes/Other Implemented: ORS
				  458.505  - 458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 206 - OREGON MULTIFAMILY ENERGY PROGRAM (ORMEP) › Section 813-206-0070 - Transfers; Charges

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An owner may
			 not assign, sell, convey, or otherwise transfer ("Transfer") any interest in
			 the owner or project without the prior written permission of the department.
			 The department may condition any such consent at its sole discretion.
(2) The department may charge applicants and
			 others, including project owners, for the reasonably anticipated or incurred
			 costs of its administration of the Multifamily Energy Program. Such charges may
			 include, but are not limited to, the following:
(a) A non-refundable application and/or award
			 charge.
(b) A supplemental
			 application and/or award charge related to requests and/or awards for
			 additional department resources for a project.
(c) Charges to cover department, legal, and
			 other costs associated with the preparation, negotiation, and execution of
			 program and related documents.
(d)
			 Transfer application and review charges.
(e) Program monitoring, enforcement, and/or
			 litigation charges.
(f)
			 Administrative review charges.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0000 - Purpose and Objective

Current through Register Vol. 63, No. 7, July 1, 2024
The rules of OAR chapter 813, division 207 outline the
				requirements for Oregon Housing and Community Services (OHCS) to administer and
				implement the State Home Oil Weatherization (SHOW) Program, as governed by ORS
				456.594 to
				456.599. Program funding
				originates through the annual Petroleum Supplier Assessment (PSA), as
				established in ORS 456.595 and described in ORS
				469.421. The purpose of the SHOW
				Program is to offer cash payments to applicants for completing energy
				conservation measures on Oregon dwellings with primary space heating fuel
				obtained from fuel oil dealers.
To view tables referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 &
				  469.421
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0015 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
The State Home Oil Weatherization Program Manual (SHOW Program
				Manual) with the requirements and standards therein, dated April 18, 2024, is
				incorporated into and adopted as part of this division of administrative rules,
				by reference. The SHOW Program Manual may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 & ORS
				  469.421
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0015 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
The State Home Oil Weatherization Program Manual (SHOW Program
				Manual) with the requirements and standards therein, dated December 24, 2019,
				is incorporated into and adopted as part of this division of administrative
				rules, by reference. The SHOW Program Manual may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 &
				  ORS
				  469.421
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0020 - Program Funding

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The SHOW
			 Program is funded through the Petroleum Supplier Assessment (PSA), which OHCS
			 may conduct annually. When OHCS conducts the PSA, OHCS must assess the
			 petroleum suppliers' gross operating revenue derived from wholesale
			 distribution of distillate fuel oil in Oregon, which does not include gallons
			 of fuel subject to tax outlined in Article IX, section 3a, of the Oregon
			 Constitution, ORS 319.020, or ORS
			 319.530.
(2) OHCS shall attempt to engage essential
			 program stakeholders on an annual basis to discuss proposed funding
			 requirements and allocations. Essential program stakeholders may include, but
			 are not limited to, petroleum suppliers, fuel oil dealers, and related
			 representative organizations.
(3)
			 OHCS must conduct the PSA following the specific instructions outlined in the
			 Manual.
(4) OHCS must deposit funds
			 generated from the PSA into the Oil-Heated Dwellings Energy Account.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: Oregon Constitution (Article IX,
				  section 3a), ORS 319.020,
				  319.530 & ORS
				  456.594-456.599
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0030 - Grant Agreements

Current through Register Vol. 63, No. 7, July 1, 2024
OHCS may enter into grant agreements with grantees to award
				SHOW Program cash payments in exchange for providing no-cost energy
				conservation items and measures through weatherization assistance to low-income
				households occupying eligible dwellings. Amounts awarded to each grantee may be
				based on historical use and projected need within each of the grantee's service
				area(s).
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 & OAR
				  813-006
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0030 - Procurement of Grant Agreements

Current through Register Vol. 63, No. 7, July 1, 2024
OHCS may enter into grant agreements with grantees to award
				SHOW Program cash payments in exchange for providing no-cost energy
				conservation items and measures through weatherization assistance to low-income
				households occupying eligible dwellings. OHCS must follow procedures outlined
				in OAR 813-006 to procure these grant agreements. Amounts awarded to each
				grantee may be based on historical use and projected need within each of the
				grantee's service area(s).
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 & OAR
				  813-006
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0040 - Eligible Applicants

Current through Register Vol. 63, No. 7, July 1, 2024
The following applicants are eligible to apply for SHOW Program
				cash payments, based on each eligible measure completed (see OAR
				813-207-0060):
(1) Dwelling owners of
			 eligible dwellings may receive cash payments for completing eligible measures.
			 Dwelling owners or their contractors may complete the measures. Dwelling owners
			 or their tenants must use the dwellings as their primary residence and obtain
			 primary space heating fuel from a fuel oil dealer at the time of
			 application.
(2) Contractors
			 (including for-profit, non-profit, and grantees), acting on behalf of dwelling
			 owners or their tenants, may receive cash payments for completing eligible
			 measures on eligible dwellings. For-profit contractors must pass forward the
			 amount of the cash payment as a discount to the dwelling owner at time of
			 payment for the contracted work. Dwelling owners or their tenants must use the
			 dwellings as their primary residence and obtain primary space heating fuel from
			 a fuel oil dealer at the time of application.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0050 - Application Procedure

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All
			 applicants must submit a complete SHOW Program Cash Payment Application to OHCS
			 to be considered for eligibility for SHOW Program cash payments. OHCS will make
			 applications available for public access. Documentation for proof of
			 eligibility is indicated in the Manual.
(2) Complete applications for SHOW Program
			 cash payments must include:
(a) The most
			 recent version of the OHCS SHOW Program Cash Payment Application, completed in
			 full.
(b) Proof of purchase from or
			 delivery by a fuel oil dealer for primary heating fuel for the eligible
			 dwelling.
(c) Receipts of all
			 eligible energy conservation items and measures. Dwelling owners and for-profit
			 contractors must include purchase receipts for services marked paid in full on
			 or before the date of the application.
(d) Completed Form W-9 of the U.S. Department
			 of Treasury Internal Revenue Service. OHCS may provide exceptions for this
			 requirement on a case-by-case basis.
(e) (For Tier 1 cash payments only)
			 Documentation to provide proof of low-income status of households occupying
			 eligible dwellings, as specified in the Manual.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0060 - Specifications of Cash Payments

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All
			 applicants who submit a completed SHOW Program Cash Payment Application to OHCS
			 may qualify for cash payments of the following tiers:
(a) Tier 1: These cash payments may be
			 available to eligible applicants who are or who represent low-income households
			 occupying eligible dwellings. Cash payments may be awarded following these
			 cumulative maximums per measure category and are subject to paragraph (2) of
			 this section:
(A) Up to $3,200 for eligible
			 heating equipment measures.
(B) Up
			 to $1,000 for eligible heating duct measures.
(C) Up to $1,500 for eligible insulation
			 measures completed per dwelling envelope region (ceiling, subfloor, and wall),
			 for a cumulative total of $4,500.
(D) Up to $1,500 for eligible window and door
			 measures.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0070 - Eligible Energy Conservation Items and Measures

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Energy
			 conservation items and measures listed below are eligible for SHOW Program cash
			 payments and are subject to eligibility requirements in the Manual:
(a) Heating equipment measures:
(A) Installation of new heating equipment
			 that replaces existing units and complies with current USDOE Annual Fuel
			 Utilization Efficiency (AFUE) standards for Oregon. Equipment may include, but
			 is not limited to, furnaces, stoves, and boilers.
(B) Replacement of heating equipment
			 components, including but not limited to, burners, electrical controls, and
			 combustion chambers.
(C)
			 Installation, replacement, or repair of heating equipment or its
			 components-attached or otherwise-that enables its safe and efficient operation.
			 Eligible measures may include, but are not limited to, repair of fuel lines,
			 tanks, and ductwork. Ineligible measures include annual maintenance and
			 servicing.
(D) Installation of
			 programmable thermostats.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0080 - Contractor and Grantee Warranty Requirements

Current through Register Vol. 63, No. 7, July 1, 2024
The following are requirements upon any contractor or grantee
				completing eligible measures for SHOW Program cash payments:
(1) The installing contractor or grantee must
			 comply with all applicable federal, state, and local laws and regulations when
			 completing eligible measures.
(2)
			 The installing contractor or grantee must provide warranties on labor and
			 installation of energy conservation measures for at least one year after the
			 installation date. The installing contractor or grantee must forward on any
			 warranties on materials, manufacturing process, and design to the dwelling
			 owner.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 207 - STATE HOME OIL WEATHERIZATION PROGRAM (SHOW) › Section 813-207-0090 - Remedies and Repayment

Current through Register Vol. 63, No. 7, July 1, 2024
Applicants who knowingly make false statements or
				misrepresentations of any factor with respect to eligibility or who falsify
				application materials must repay all SHOW Program cash payments paid to them
				under the false information. The remedies provided for in this rule are in
				addition to any civil or criminal fines or penalties applicable under law,
				including any applicable provisions of federal, state, or local law. Failure to
				follow these rules will make the applicants ineligible for future eligibility
				under the SHOW Program.
Statutory/Other Authority: ORS
				  456.594-456.599
Statutes/Other Implemented: ORS
				  456.594-456.599 & ORS
				  162.085
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0001 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 210 is to administer
				the federal Community Services Block Grant (CSBG) program. Funding for CSBG
				comes from federal funds authorized by the U.S. Department of Health and Human
				Services (HSS) in  42 USC 106 . Oregon Housing and Community Services (OHCS) is
				designated as the state agency responsible for administering state and federal
				antipoverty programs in Oregon. The purpose of CSBG, which is one such program,
				is to alleviate the causes and conditions of poverty in local communities by
				providing services and activities designed to increase self-sufficiency for
				eligible households.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0009 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
Terms used throughout this division (OAR 813-210) may be
				defined in Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR
				813-005-0005). Terms used within this division observe those definitions,
				except as defined below:
(1) "CSBG"
			 means the Community Services Block Grant program administered by OHCS pursuant
			 to this division and other applicable law.
(2) "CSBG requirements" means these
			 administrative rules; all funding agreement terms and conditions; OHCS
			 directives (including deficiency notices); and applicable state, local, and
			 federal laws and requirements.
(3)
			 "CSBG services" means services as defined in OAR 813-210-0025, which are
			 eligible activities.
(4)
			 "Household" means an individual living alone, a family with or without children
			 or a group of individuals who are living together as one economic
			 unit.
(5) "Low-income household"
			 means a household with an annual household income at or less than 125% of the
			 federal poverty guidelines.
(6)
			 "Migrant and seasonal farmworker organization" means a private nonprofit
			 organization organized under ORS Chapter 65 that serves migrant and seasonal
			 farmworkers and their families.
(7)
			 "Self-sufficiency" means meeting basic needs and achieving stability in areas
			 including, but not limited to, housing, household income, nutrition and health
			 care, and accessing needed services.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0014 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS may
			 contract with subgrantees to provide eligible CSBG services (see OAR
			 813-210-0025) in service areas in such manner to provide holistic coverage
			 statewide without duplication or overlap of services. In a service area where a
			 Community Action Agency (CAA) exists, the CAA has the conditional right of
			 first refusal to serve as the subgrantee for the given service area.
(2) OHCS will allocate CSBG funds to all
			 subgrantees through a formula established by OHCS prior to the allocation
			 process. OHCS reserves the right to modify such formula at any time in its sole
			 discretion.
(3) A subgrantee may
			 establish subrecipients that meet the requirements of ORS
			 458.505(4) to
			 provide eligible CSBG services in the subgrantee's service area.
(4) Subgrantees shall, at a minimum, provide
			 CSBG services to eligible applicants or households and meet CSBG requirements.
			 Whenever appropriate, subgrantees may assist eligible households in accessing
			 other services designed to stabilize housing.
(5) Subgrantee representatives must attend
			 and participate in CSBG-related training made available or conducted by
			 OHCS.
(6) A designated portion of
			 CSBG funds are reserved for subgrantees and their subrecipients to use for
			 administrative costs. Subgrantees and their subrecipients may expend up to a
			 determined amount as authorized by OHCS and outlined in the funding
			 agreement.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0015 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555 &
				  458.235
Stats. Implemented: ORS
				  458.210 -
				  458.240 &
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0021 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
CSBG services may be available to low-income households who are
				in need of assistance to meet basic needs and achieve self-sufficiency.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0025 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of CSBG
			 funding must be for implementing different strategic approaches designed to
			 reduce or eliminate one or more conditions that block the achievement of
			 self-sufficiency for eligible households. Such strategies must have measurable
			 and potentially major impacts on the causes of poverty in communities in the
			 service area where poverty is a particularly acute problem.
(2) CSBG funds may be used for allowable CSBG
			 services and activities in compliance with CSBG requirements. These services
			 and activities may include, but are not limited to, helping eligible
			 households:
(a) Secure and retain meaningful
			 employment;
(b) Attain an adequate
			 education;
(c) Make better use of
			 available income;
(d) Obtain and
			 maintain adequate housing and a suitable living environment;
(e) Obtain emergency assistance through loans
			 or grants to meet immediate and urgent individual and family needs, including
			 the need for health services, nutritious food, housing and employment-related
			 assistance;
(f) Remove obstacles
			 and solve problems that block the achievement of self-sufficiency;
(g) Achieve greater participation in the
			 affairs of the community; and
(h)
			 Make effective use of other programs related to the purpose of CSBG.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0035 - Application for Funding; Funding Agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to providing any CSBG services
			 using OHCS funding, subgrantees must submit biennially an application for
			 funding to OHCS. A funding agreement must be approved by OHCS in writing before
			 being operative.
(2) Applications
			 for funding must meet all requirements of form and content as established by
			 OHCS. At a minimum, an application must include a subgrantee's proposed
			 activities for eligible households, anticipated expenditures, and any other
			 information as OHCS may require specific to CSBG funding. Subgrantees must
			 adhere to OHCS requirements and deadlines for submitting an application. An
			 application is subject to approval, with or without modifications, or
			 disapproval by OHCS.
(3) In cases
			 where a Community Action Agency (CAA) has the conditional right of first
			 refusal for antipoverty program administration, and the CAA cannot meet the
			 requirements listed in subsection (2) above, OHCS, in its sole discretion, may
			 allow other eligible organizations to submit an application for funding with
			 respect to that service area.
(4)
			 OHCS will evaluate all applications for funding for CSBG sufficiency
			 requirements. Sufficiency is based on the quantity, thoroughness and quality of
			 performance that is satisfactory to OHCS. This includes, but is not limited to,
			 providing relevant information necessary for OHCS to assess the subgrantee's
			 compliance with all CSBG requirements and any other standards, goals, and
			 requirements established by OHCS.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0040 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 184 & ORS
				  458.505 - ORS
				  458.515
Stats. Implemented: ORS
				  458.505 - ORS
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0050 - Recordkeeping and Compliance Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subgrantees and their subrecipients must
			 maintain accurate financial records satisfactory to OHCS and consistent with
			 CSBG requirements, which document the receipt and disbursement of all CSBG
			 funds by OHCS. Subgrantees must have an accounting system in place satisfactory
			 to OHCS, and implement an approved Homeless Management Information System
			 (HMIS) database for data and fiscal entry.
(2) Subgrantees and their subrecipients must
			 maintain other CSBG records satisfactory to OHCS and consistent with CSBG
			 requirements, which include, but are not limited to, documentation of household
			 eligibility, receipt of allowable CSBG services, termination of services and
			 the basis for same, housing status, administrative actions, contracts with
			 subrecipients, review of subrecipient performance, action taken with respect to
			 deficiency notices, and any administrative review proceedings. Such records
			 must be satisfactory to OHCS in substance and format.
(3) Subgrantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the CSBG
			 requirements and as requested by OHCS.
(4) To ensure proper compliance and
			 monitoring of CSBG, subgrantees and their subrecipients must:
(a) Furnish representatives of OHCS, the
			 Oregon Secretary of State's Office, the federal government, and their duly
			 authorized representatives access to and permit copying of all electronic and
			 hardcopy books, accounts, documents, and records and allow reasonable access to
			 the project and other property pertaining to CSBG, at any such representative's
			 request.
(b) Cooperate fully in any
			 inspections or other monitoring actions taken by OHCS, the Oregon Secretary of
			 State's Office, the federal government, and their duly authorized
			 representatives.
(c) Retain and
			 keep accessible all CSBG records and data according to CSBG requirements and as
			 requested by OHCS.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0055 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  458.505 - ORS
				  458.515
Stats. Implemented: ORS
				  458.505 - ORS
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0060 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  458.505 - ORS
				  458.515
Stats. Implemented: ORS
				  458.505 - ORS
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0065 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  458.505 - ORS
				  458.515
Stats. Implemented: ORS
				  458.505 - ORS
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0066 - Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS reserves
			 the right to identify deficiencies in the performance of any subgrantee or
			 their subrecipients discovered during compliance monitoring activities and take
			 remedial action upon such subgrantees, including, but not limited to,
			 terminating its funding agreement with a subgrantee and requiring repayment of
			 CSBG funding.
(2) To remedy any
			 identified deficiencies, OHCS:
(a) Must issue
			 a deficiency notice notifying a subgrantee of deficiencies identified through
			 the monitoring process and provide documentation for the basis of such
			 determination and the specific deficiency or deficiencies that must be
			 corrected;
(b) Must require the
			 subgrantee to correct any deficiencies in a manner and time frame satisfactory
			 to OHCS;
(c) May offer training and
			 technical assistance related to such deficiencies to the subgrantee;
			 and
(d) May, at its discretion,
			 offer the subgrantee assistance in the development of a corrective action plan.
			 If a corrective action plan is allowed, OHCS must review the plan and issue a
			 decision of approval or disapproval to the subgrantee.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0071 - Challenge of Subgrantee Action

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Any household aggrieved by a subgrantee administering or providing CSBG
			 services may challenge the subgrantee's action by entering the subgrantee's
			 administrative review process (see OAR 813-210-0076). Any household who
			 received either an unsatisfactory determination or refusal of a review by the
			 subgrantee may submit a written request to OHCS within 30 days of receiving the
			 notice of review determination or refusal by the subgrantee to provide such
			 administrative review.
(2) OHCS may
			 accept or deny a request to conduct a subgrantee administrative review, in
			 whole or in part, at its sole discretion. An OHCS review will be in the manner
			 determined appropriate by OHCS and may include, but is not limited to, review
			 of provided information.
(3) If
			 OHCS accepts the review request, the requesting household, the subgrantee, and
			 any relevant subrecipients will produce all information required by OHCS,
			 including requested affidavits or testimony.
(4) Upon accepting the review request, OHCS
			 may make a determination on such review request and require such remedial
			 action as OHCS determines, in its sole discretion, to be appropriate.
(5) OHCS adopts the procedures detailed in
			 ORS Chapter 183 for contested cases.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0076 - Administrative Review By Subgrantee

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Subgrantees must establish in writing a process satisfactory to OHCS that
			 enables all potentially eligible households, having received CSBG services or
			 not, to contest a determination by the subgrantee or its subrecipients that
			 either denies, limits, terminates, or modifies CSBG services.
(2) An aggrieved household may request an
			 administrative review or fair hearing of a subgrantee's or its subrecipients'
			 contested action (as described in subsection (1) above). The subgrantee must
			 allow a minimum of 30 days, from the time of contested action or the aggrieved
			 household's discovery of such action, for which an aggrieved household may
			 request a review or hearing. The ultimate determination of an aggrieved
			 household's discovery period is reserved to OHCS, in its sole
			 discretion.
(3) A household
			 remaining aggrieved after such review or hearing of a contested action may
			 request administrative review of the subgrantee by OHCS (see OAR
			 813-210-0071).
(4) The subgrantee
			 must inform OHCS in writing of any request by an aggrieved party for
			 administrative review or fair hearing within 10 days of receiving such
			 request.
(5) The subgrantee must
			 inform OHCS and the aggrieved party in writing of any final administrative
			 review determination made by the subgrantee, and the basis for same, within 10
			 days of such final determination.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented:  42 USC 106  & ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 210 - COMMUNITY SERVICES BLOCK GRANT PROGRAM (CSBG) › Section 813-210-0081 - Reduction or Termination of CSBG Funding

Current through Register Vol. 63, No. 7, July 1, 2024
(1) No CAA or migrant and seasonal farmworker
			 organization, which received CSBG funding in the previous federal fiscal year,
			 shall have its present or future CSBG funding terminated or reduced below the
			 proportional share of funding it received in the previous federal fiscal year
			 unless, after notice and opportunity for hearing on the record, OHCS determines
			 that cause existed for such termination or reduction, subject to the procedures
			 and review by the OHCS director and the HHS Secretary.
(2) For purposes of making a determination
			 with respect to CSBG funding reduction or termination, the term "cause"
			 includes, but is not limited to:
(a) A
			 statewide redistribution of CSBG funds to respond to:
(A) The results of the most recently
			 available U.S. Census or other appropriate data;
(B) The establishment of a new migrant and
			 seasonal farmworker organization; or
(C) Severe economic dislocation;
			 and
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0001 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0005 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0010 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0015 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 183 &
				  458.505 -
				  458.515
Stats Implemented: ORS
				  458.525 -
				  458.530
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0020 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 183 &
				  458.505 -
				  458.515
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0030 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 184 &
				  458.505 -
				  458.515
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0050 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 184 &
				  458.505 -
				  458.515
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0060 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 184 &
				  458.505 -
				  458.515
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 220 - EMERGENCY FOOD ASSISTANCE PROGRAM › Section 813-220-0070 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 183 & ORS
				  458.505 - ORS
				  458.515
Stats Implemented: ORS
				  458.525 - ORS
				  458.530
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0000 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) "Assistant
			 director" means the department's assistant director for the housing
			 stabilization programs.
(2)
			 "Community action agency" or "CAA" means a private nonprofit corporation
			 organized under ORS chapter 65, or an office, division or agency of a political
			 subdivision designated as a community action agency pursuant to the Economic
			 Opportunity Act of 1964 by the U.S. Department of Health and Human Services,
			 which meets the requirements outlined in ORS
			 458.505(4).
(3) "Department" or "OHCS" means
			 the Housing and Community Services Department for the state of Oregon.
(4) "Director" means the
			 department director as appointed by the governor
(5) "Governor" means the governor of the
			 state of Oregon.
(6) "OHDC" means
			 Oregon Human Development Corporation, a private, nonprofit agency which serves
			 migrant workers and families.
Stat. Auth.: ORS 184.082 &
				  458.505 -
				  458.515
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0005 - Administration of Antipoverty Programs

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The department is authorized by the
			 Oregon legislature as the state affordable housing finance agency and
			 administrator of state and federal antipoverty programs. The federal
			 antipoverty programs are the Community Services Block Grant, the Low-Income
			 Energy Assistance Block Grant, the United States Department of Energy
			 Weatherization Assistance Program, the Emergency Solutions Grant Program and
			 any other federally funded program that benefits low-income Oregonians.
(2) The department administers the
			 federal anti-poverty programs through subcontracts with community action
			 agencies, the Oregon Human Development Corporation and other eligible entities
			 under ORS 458.505.
(3) The Community Action Partnership of
			 Oregon performs the function of providing advice and recommendations to the
			 department regarding administration and funding of antipoverty programs.
Stat. Auth.: ORS 184.082 &
				  458.505-458.515
Stats. Implemented: ORS
				  458.505-458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0007 - Funding Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A
			 community action agency, the Oregon Human Development Corporation or any other
			 eligible entity under ORS
			 458.505 may administer an
			 antipoverty program to which ORS
			 458.505 or
			 458.510 applies only if the
			 entity has entered a contract for that purpose with the department, on terms
			 established by the department.
(2)
			 In an area of the state served by a community action agency, unless the
			 department determines that the agency is incapable of effective program
			 administration, the agency has the right of first refusal in a contract for
			 antipoverty program administration.
(3) In an area of the state not served by a
			 community action agency, the department may distribute federal antipoverty
			 funds other than the Community Service Block Grant to an eligible entity that
			 the department has identified as able to effectively serve low income
			 populations because of the agency's established service delivery system.
(4) For each antipoverty program,
			 allocation of program funds to service areas is subject to a formula
			 established by the department prior to the allocation process. The department
			 may modify a formula at any time in compliance with program requirements.
(5) The department may fund only
			 one agency in a service area unless the department in its sole discretion
			 decides to allow two agencies to operate within a common service area. The two
			 agencies may so operate only if the department and the two agencies enter into
			 a memorandum of agreement that ensures full access to the program services for
			 all eligible persons in the service area and prevents duplication of services.
(6) To provide a program service
			 or activity in the service area of an agency, the agency may subcontract with a
			 nonprofit corporation established under ORS chapter 65, a housing authority
			 established under ORS
			 456.055 to
			 456.235 or a local government as
			 defined in ORS 197.015.
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0010 - Designation of Community Action Agencies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) CAAs established under the Economic
			 Opportunity Act of 1964 or the direct successor to such CAAs, have been
			 recognized by the department as designated CAAs for established service areas.
(2) Agencies eligible for
			 recognition as a CAA are political subdivisions of the state; private,
			 nonprofit community organizations and migrant/seasonal farm worker
			 organizations. An applicant agency must demonstrate its programmatic and
			 administrative capabilities for implementing and operating anti-poverty
			 programs and must be able to document that the agency service area has a
			 population of a least 50,000 individuals.
(3) New CAAs will be designated by the
			 department for unserved areas of the state only if CAAs contiguous with or
			 closest to the unserved areas decline to serve such areas.
(4) Except in situations where an agency's
			 status as a CAA is terminated voluntarily or involuntarily, changes in service
			 area designations shall be initiated at the local level and submitted to the
			 department for review and approval or disapproval.
(5) Efforts to establish new CAAs in unserved
			 areas of the state shall be initiated at the local level and submitted to the
			 department for review and approval or disapproval.
Stat. Auth.: ORS 184.082 &
				  458.505-515
Stats. Implemented: ORS
				  458.505-515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0015 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 184.082 &
				  485.505-515
Stats. Implemented: ORS
				  458.505-515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 230 - DESIGNATION AND RESPONSIBILITIES OF COMMUNITY ACTION AGENCIES › Section 813-230-0020 - Termination of Community Action Agencies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A CAA shall not be terminated by the
			 state of Oregon unless, and after notice and opportunity for hearing, it has
			 been determined that cause existed for termination.
(2) Such notice shall be sent to a CAA by the
			 department and a hearing shall be held before the assistant director when in
			 his or her opinion probable cause for termination exists.
(3) A CAA may appeal the assistant director's
			 decision to the director for hearing on the record.
(4) A CAA may appeal the director's decision
			 to the governor for hearing on the record.
(5) The decision to terminate a CAA will be
			 transmitted to the Secretary for the U.S. Department of Health and Human
			 Services for review within ten working days of that decision being
			 finalized.
Stat. Auth.: ORS 184.082 &
				  458.505-515
Stats. Implemented: ORS
				  458.505-515