Pennsylvania Code › Title 4 - ADMINISTRATION › Part XV - OFFICE OF ADMINISTRATION › Subpart A - CIVIL SERVICE REFORM-TEMPORARY REGULATIONS › Chapter 602a - APPOINTMENTS AND PROMOTIONS IN THE CLASSIFIED SERVICE › Subchapter C - VACANCY POSTINGS AND APPLICATION PROCESS › Section 602a.6 - Evaluation of applications

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Evaluations.
Consistent with §
											§
											601a.12 and
					 602a.3 (relating to minimum
					 qualifications; and selective criteria), the Office of Administration shall
					 evaluate an applicant's application to determine whether the applicant
					 possesses the minimum qualifications for employment in the relevant job
					 classification and, where applicable, the selective criteria required for
					 appointment or promotion to the specific position to which the applicant
					 applied. The Office of Administration may require an applicant to supply
					 certificates and other appropriate documents relevant to determining the
					 applicant's qualifications.
(b)
Basis for evaluation.
The job specification shall be the
					 primary basis and source of authority for evaluating whether an applicant
					 possesses the minimum qualifications for employment in the job classification
					 to which the applicant applied. The Office of Administration may develop aids
					 for interpreting the minimum qualifications for employment in a job
					 classification, as set forth in the relevant job specification. These
					 interpretive aids shall be binding for purposes of evaluating an applicant's
					 eligibility for employment in a job classification. If applicable, the approved
					 selective criteria, as set forth in the vacancy posting, shall be the primary
					 basis and source of authority for evaluating whether an applicant possess the
					 selective criteria required for appointment or promotion to the specific
					 position to which the applicant applied.
(c)
Unqualified applicants.
The Office of Administration is not required to score the examination of, or
					 otherwise certify or refer, an applicant who lacks the minimum qualifications
					 for employment in the relevant job classification or, where applicable, the
					 selective criteria required for appointment or promotion to the specific
					 position to which the applicant applied.
(d)
Notice.
When the Office
					 of Administration determines that an applicant lacks the minimum qualifications
					 for employment in the relevant job classification or, where applicable, the
					 selective criteria required for appointment or promotion to the specific
					 position to which the applicant applied, or both, the applicant shall be
					 notified of the reasons for the determination and the ability to request
					 reconsideration under subsection (f).
(e)
Correction of errors in
					 determination of qualifications.
The Office of Administration, upon
					 finding an error in the determination of an applicant's qualifications shall
					 correct the error and report the error to the affected applicant, regardless of
					 whether the applicant requested reconsideration under subsection (f).
(f)
Reconsideration.
An
					 applicant may request the Office of Administration reconsider a determination
					 that the applicant lacks the minimum qualifications or selective criteria
					 required for employment in a job classification or position by submitting a
					 written request for reconsideration to the Office of Administration within 5
					 business days of the date that the notice of ineligibility determination was
					 sent to the applicant by the Office of Administration. The written request for
					 reconsideration shall state the grounds for the request, specifically
					 explaining why the ineligibility determination was incorrect based on the
					 information provided by the applicant on their application. The Office of
					 Administration will re-review the applicant's application and provide the
					 applicant with a further explanation or revised result.
(1) Appointing authorities may continue the
					 hiring process while an applicant's request for reconsideration is pending
					 review by the Office of Administration.
(2) If the Office of Administration
					 determines that, due to an administrative error, an applicant was improperly
					 determined to lack the minimum qualifications or selective criteria required
					 for employment in a job classification or position, the Office of
					 Administration will score the applicant's examination and, if the applicant
					 obtains a passing examination score, certify the applicant's name to the
					 appropriate eligible list or otherwise refer the applicant's name to the
					 appointing authority with instructions that the appointing authority must
					 consider the applicant for appointment or promotion to the vacancy in
					 accordance with the act and this subpart.