reglab/statecodes huggingface dataset:
Rhode Island Code of Regulations › Title 218 - Department of Human Services › Chapter 70 - Office of Child Care Licensing › Subchapter 00 - N/A › Part 12 - Rules and Regulations Governing the Early Childhood Care and Education Capital Fund › Section 218-RICR-70-00-12.8 - Review of Applications

Current through June 14, 2024
A. Each early
				  learning facility project is unique. Each Eligible Project submitted for
				  funding consideration under this Program will be reviewed independently and
				  with flexibility. With this approach in mind, the Department reserves the right
				  to work with Eligible Organizations, both prior to application submission and
				  after the submission of a completed application, to determine the amount of
				  financing appropriate through this Program and from other financing sources as
				  may be available.
B. Applications
				  seeking Program funding for Eligible Projects will be reviewed by the
				  Department to confirm completeness of the submission and to determine
				  conformance with the threshold eligibility criteria found in § 12.7.1 of
				  this Part. Any application determined to be incomplete as of the close of the
				  Request for Proposals deadline shall be eliminated from
				  consideration.
C. Applications
				  determined by the Department to be complete and filed by Eligible Organizations
				  will be further reviewed by a program review committee and said committee will
				  make recommendations for approval or denial of Program funding to the Director.
				  The committee's recommendations will be based on the funding priorities
				  specified in the Request for Proposals and the level project leveraging. All
				  reviewed projects will be ranked by the committee. Scoring criteria may
				  include: project readiness, project sustainability, local support, identified
				  slots of care for low-income families, accuracy of costs, demonstrated
				  financial need for assistance, space for infants/toddlers, matching funds,
				  participation of business certified by the State Office of Diversity, Equity
				  & Opportunity.
D. The Director
				  will approve Eligible Projects for funding based on ranking and subject to the
				  availability of Program funding.
Rhode Island Code of Regulations › Title 218 - Department of Human Services › Chapter 70 - Office of Child Care Licensing › Subchapter 00 - N/A › Part 12 - Rules and Regulations Governing the Early Childhood Care and Education Capital Fund › Section 218-RICR-70-00-12.9 - Form and Terms of Program Awards

Current through June 14, 2024
12.9.1
Form of Awards
A. Program funds
				  approved by the Director, pursuant to §
											12.8   of this Part, will be
				  awarded to Eligible Organizations pursuing Eligible Projects at Eligible
				  Facilities in the following forms:
1. For
				  Eligible Projects involving improvements to Eligible Facilities, the Program
				  award shall be in the form of a grant;
2. For Eligible Projects involving the
				  expansion of existing early learning facilities and/or the creation of new
				  early learning facilities, the Program award shall be in the form of a
				  grant.
Rhode Island Code of Regulations › Title 218 - Department of Human Services › Chapter 70 - Office of Child Care Licensing › Subchapter 00 - N/A › Part 12 - Rules and Regulations Governing the Early Childhood Care and Education Capital Fund › Section 218-RICR-70-00-12.10 - Right to Waive Regulations

Current through June 14, 2024
A. Upon a
				  determination and finding by the Department of "Good Cause" shown, the Director
				  may waive any provision of these Regulations.
1. "Good Cause" shall include facts,
				  determinations, or circumstances where the granting of a specific case-based
				  waiver:
a. Is necessary to permit an otherwise
				  Eligible Project to proceed;
b. Is
				  necessary to carry out the purposes of the Program with regard to the otherwise
				  Eligible Project in question; and
c. Is consistent with the mission of the
				  Department with regard to Early Childhood Care and Education.
Rhode Island Code of Regulations › Title 218 - Department of Human Services › Chapter 70 - Office of Child Care Licensing › Subchapter 00 - N/A › Part 12 - Rules and Regulations Governing the Early Childhood Care and Education Capital Fund › Section 218-RICR-70-00-12.11 - Severability

Current through June 14, 2024
If any provision of these Rules and Regulations, or any
					 application thereof to any purpose or circumstances, is held invalid by a court
					 of competent jurisdiction, the validity of the remainder of these Rules and
					 Regulations shall not be affected thereby.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.1 - Issuing Agency

Current through June 14, 2024
State of Rhode Island, Department of Administration,
					 Controller, Office of Accounts and Control.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.2 - Scope

Current through June 14, 2024
All State Agencies using the State Payroll System operated
					 by the Office of Accounts and Control.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.3 - Statutory Authority

Current through June 14, 2024
R.I. Gen. Laws §
										35-6-1(e) 
					 requires the State Controller to establish a Direct Deposit Payroll System for
					 State Employees and to promulgate rules and regulations as necessary for the
					 implementation and administration of the Direct Deposit Payroll System. This
					 Regulation is promulgated pursuant to R.I. Gen. Laws §
										35-6-1(e) 
					 and in accordance with the "Administrative Procedures Act," R.I. Gen. Laws
					 §
										42-35-1,
					 et seq.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.5 - Direct Deposit of a State Employee's Net Salary

Current through June 14, 2024
A. State Employees hired after September 30,
				 2014 shall participate in the Direct Deposit Payroll System. At the time the
				 State Employee is hired, the State Employee shall identify a Direct Deposit
				 Account by completing and submitting the Direct Deposit Authorization Form. A
				 State Agency shall not hire a person as a State Employee who has not completed
				 and submitted the required Direct Deposit Authorization Form or been granted a
				 Waiver.
B. State Employees hired
				 before September 30, 2014 shall participate in the Direct Deposit Payroll
				 System, unless granted a Waiver by the Office. Such State Employees shall
				 complete and submit a Direct Deposit Authorization Form or Waiver Form no later
				 than June 30, 2016.
C. Neither the
				 Office, nor a State Agency, shall assess any fee or charge for a State
				 Employee's participation in the Direct Deposit Payroll System that reduces the
				 Net Salary deposited.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.6 - Designation of a Direct Deposit Account

Current through June 14, 2024
A. Both State
				 Employees hired after September 30, 2014 and State Employees hired before
				 September 30, 2014 shall use the Direct Deposit Authorization Form required by
				 the Office to designate a Direct Deposit Account.
B. For State Employees hired after September
				 30, 2014, as part of the hiring process the Direct Deposit Authorization Form
				 shall be submitted to the HR Office. All other Direct Deposit Authorization
				 Forms shall be submitted to the Payroll Office. Such Payroll Office or HR
				 Office shall transmit such Direct Deposit Authorization Form as soon as
				 possible to the Office. For State Employees hired after September 30, 2014, if
				 the Direct Deposit Authorization Form or Waiver Form is not included in the new
				 hire paperwork transmitted to the Office, the State Employee shall not be added
				 to the State Payroll System and the paperwork shall be returned to the HR
				 Office.
C. The State Employee shall
				 designate one Direct Deposit Account. The Office in the future may permit
				 designation of both a primary and secondary Direct Deposit Account whereby the
				 secondary Direct Deposit Account is sent a fixed amount of the Net Salary and
				 the primary Direct Deposit Account is sent the remainder of the Net Salary. If
				 this option becomes available and the State Employee elects this possible
				 option, he/she shall execute a new Direct Deposit Authorization Form.
D. The Direct Deposit Account shall include
				 in its title the State Employee's name. No State employee shall designate as
				 his/her Direct Deposit Account in which the employee is not named as a sole or
				 joint owner of the account, unless the account is set up as a guardianship or
				 custodianship for the benefit of the State Employee.
E. Except for good cause shown, a State
				 Employee is limited to three (3) changes of a Direct Deposit Account per
				 calendar year. Good cause may include a legal order, identity theft issue or
				 any other facts or circumstances applicable solely to that State Employee and
				 after investigation and due consideration in the sole judgment of the Office
				 constitute good cause.
F. Once a
				 Direct Deposit Authorization Form is in effect, it shall remain in effect until
				 it is terminated by one of the following events:
1. A change in the title of the Direct
				 Deposit Account that removes the name of the State Employee from the Direct
				 Deposit Account;
2. The closing of
				 the Direct Deposit Account or a change to the Direct Deposit Account such that
				 a Direct Deposit would not be credited;
3. A Waiver is granted; or,
4. Termination by the Office.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.7 - Electronic Salary Statement

Current through June 14, 2024
State Employees who designate a Direct Deposit Account
					 shall have access via Paystub RISM to an electronic
					 salary statement that may be viewed, saved and printed. State Employees may
					 access and print their electronic statements on State time using State
					 equipment.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.8 - Request for Direct Deposit Waiver

Current through June 14, 2024
A. State Employees
				 or prospective State Employees may request an exemption of the requirement for
				 Direct Deposit by completing and submitting the Waiver Form required by the
				 Office. For State Employees hired after September 30, 2014, as part of the
				 hiring process the Waiver Form shall be submitted to the HR Office. All other
				 Waiver Forms shall be submitted to the Payroll Office. The HR Office or Payroll
				 Office shall submit the Waiver Form to the Office as soon as possible for the
				 Office to approve or deny. Limited exceptions shall be granted by Waiver to
				 R.I. Gen. Laws §
										35-6-1(e) 
				 and this Regulation.
B. A Waiver
				 may be granted by the Office for a State Employee or prospective State
				 Employee:
1. Who is underage as defined by a
				 Financial Institution;
2. Who has a
				 physical or mental disability supported by acceptable medical documentation
				 that would prevent the State Employee's ability to gain access to
				 electronically deposited funds or comply with this Regulation;
3. Whose sincerely held religious beliefs
				 preclude compliance with R.I. Gen. Laws §
											35-6-1(e) 
				 and this Regulation;
4. By law
				 cannot be required to receive Net Salary by a Direct Deposit System;
5. Where the Office, after investigation and
				 due consideration, has identified in writing a class or group of State
				 Employees where it is impractical to require participation or continued
				 participation or a State Agency where participation or continued participation
				 will result in administrative burdens;
6. For any State Employee hired for a period
				 of less than a total of three (3) consecutive Pay Periods; or,
7. When the Office in its sole judgment
				 determines, after investigation and consideration, the facts and circumstances
				 applicable only to that State Employee as set forth in the Waiver Form justify
				 granting a Waiver.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.9 - Termination of the Direct Deposit Account Designation by the Office

Current through June 14, 2024
A. A Direct Deposit Account designation shall
				 be terminated by the Office:
1. Upon the
				 death of the State Employee;
2.
				 Upon termination or separation of the State Employee from State
				 employment;
3. When a State
				 Employee is placed on leave without pay;
4. When the Direct Deposit is returned by the
				 Financial Institution and after investigation it is determined that such return
				 is not a result of a mistake of the Office;
5. When required by judicial action;
				 or,
6. When in its sole judgment
				 the Office determines, after investigation and due consideration, that facts
				 and circumstances applicable solely to that State Employee justify such
				 termination.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.10 - Payment by Check

Current through June 14, 2024
In the event that electronic funds transfer is not
					 available due to any of the above circumstances, then payment of such Net
					 Salary shall be made by the Office by check in the time mandated by
					 law.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.11 - Improper Payment

Current through June 14, 2024
In the event a Direct Deposit by electronic funds transfer
					 results in an improper overpayment to a State Employee, the Office should be
					 notified immediately. The Office shall attempt to recover such payment by
					 notifying the State Employee. The State Employee may voluntarily reimburse the
					 Office. In the event that the State Employee does not reimburse the Office
					 within fourteen (14) days after receipt of such notification, then the Office
					 among its other remedies may deduct as authorized such overpayment from the
					 State Employee's Net Salary or pursue collection of any such
					 amount.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.12 - Noncompliance

Current through June 14, 2024
Failure of a State Employee to submit the Direct Deposit
					 Authorization Form or Waiver Form or to otherwise comply with this Regulation
					 may result in progressive discipline up to and including
					 termination.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.13 - Severability

Current through June 14, 2024
If any part or provision of this Regulation or the
					 application of any part or provision to any person, entity, or circumstances is
					 judged invalid by any court of competent jurisdiction, the judgment shall be
					 confined in its operation to the part of or provision of or application
					 directly involved in the controversy in which the judgment has been rendered
					 and shall not affect or impair the validity of the remainder of these
					 Regulation or its application to other persons, entities, or
					 circumstances.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 1 - Rules and Regulations Pertaining to Direct Deposit Payroll System for State Employees (220-RICR-20-00-1) › Section 220-RICR-20-00-1.14 - Amendments

Current through June 14, 2024
This Regulation may be rescinded or amended from time to
					 time with the approval of the Controller. Any amendments must be promulgated by
					 the Department of Administration on behalf of the Controller in accordance with
					 the "Administrative Procedures Act," R. I. Gen. Laws §
										42-35-1,
					 et seq.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.1 - Authority

Current through June 14, 2024
A. This Part is promulgated pursuant to the
				  authority granted in R.I. Gen. Laws Chapters 35-1.1 and 35-6.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.2 - Purpose

Current through June 14, 2024
A. The purpose of this Regulation is to
				  establish a regulatory framework for grant making by State agencies involving
				  Federal funds that is consistent with  2 C.F.R. Part 200  (2022). This Regulation
				  shall promote fairness and consistent processes in grant-making. It is intended
				  to expand transparency and access, and to remove barriers for grant seekers.
				  This Regulation also supports the implementation of a grant management system
				  to improve and modernize the subrecipient experience and subaward management by
				  State agencies. This Regulation establishes a centralized location for grant
				  seekers to find and apply for State grant opportunities, and subawards to be
				  managed and tracked.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.3 - Applicability

Current through June 14, 2024
A. This Part applies to all State agency
				  grant-making activities funded in whole or in part with Federal funds, or to
				  meet Federal match requirements, unless exempted by the Controller, and any
				  applicants and subrecipients of such grant funds. Such grant-making activities
				  result in the issuance of subawards, and may be competitive or
				  non-competitive.
B. This Part does
				  not apply to the following:
1. The procurement
				  and issuance of contracts for goods and/or services;
2. Grant-making activities by quasi-State
				  agencies and public colleges; or
3.
				  Direct public benefit and/or claims-based payments to beneficiaries
				  (individuals, families, or households), such as Medicare and
				  Medicaid.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.4 - Incorporated Materials

Current through June 14, 2024
A. Unless the terms
				  and conditions of the Federal award indicate otherwise, this Part hereby adopts
				  and incorporates subpart D "Post Federal Award Requirements" of  2 C.F.R. §§
											200.300- 346  (2022) by reference, not including any further
				  editions or amendments thereof and only to the extent that the provisions
				  therein are not inconsistent with these Regulations. Subpart D "Post Federal
				  Award Requirements" shall not apply to non-Federal funds as a result of this
				  Part.
B. Unless the terms and
				  conditions of the Federal award indicate otherwise, this Part hereby adopts and
				  incorporates "Specific Conditions,"2 C.F.R. §
											200.208  (2022) and the
				  definitions cited below, from "Definitions,"2 C.F.R. §
											200.1  and
				  "Definitions,"  2 C.F.R. Part 25  Appendix A(I)(C)(1) by reference, not including
				  any further editions or amendments thereof and only to the extent that the
				  provisions therein are not inconsistent with these Regulations. These sections
				  shall not apply to non-Federal funds as a result of this Part.
C. This Part hereby adopts and incorporates
				   18 U.S.C. §
											1001"Statements or entries generally" and  31 U.S.C. §§
											3729 - 3730"False Claims" and 3801 - 3812 "False claims and
				  statements; liability" by reference, not including any further editions or
				  amendments thereof and only to the extent that the provisions therein are not
				  inconsistent with these Regulations.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.5 - Definitions

Current through June 14, 2024
A. For the purposes of this Part, the
				  following words shall have the following meanings:
1. "First come, first served" means a grant
				  or subaward program subject to § 2.6.3 of this Part below in which
				  eligible applications are awarded funds in the order in which completed
				  applications were received, in accordance with program terms and conditions,
				  until the earlier of:
a. 100% of available
				  funds are awarded; or
b. the end
				  date of the application period.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.6 - Grantmaking by State Agencies

Current through June 14, 2024
A. State agencies
				  acting in their capacity as pass-through entities shall issue all new subawards
				  through the GMS, unless the Controller determines it is not in the best
				  interest of the State to do so.
2.6.1
Competitive Grants and Subawards:
				  Funding Opportunity Notices, Application Review and Subaward Funding
				  Decisions
A. Funding Opportunity:
				  Subaward funding opportunity notices shall be issued through the GMS.
1. Subaward funding opportunities must
				  include at least the following information:
a.
				  A description of the nature of the grant program, including eligible activities
				  and recipients, and the anticipated duration of the program, including optional
				  extension periods. The maximum allowable performance period, including
				  extensions, may not exceed five (5) years, unless a longer performance period
				  is explicitly allowed by the Federal government.
b. Identification of the funding source(s)
				  and the estimated or actual total amount of available funds.
c. Whether a single award or multiple awards
				  may be made.
d. The maximum
				  individual award amount to be made, if appropriate.
e. Encouragement of collaboration by entities
				  for community partnerships, if appropriate.
f. Any additional information required by the
				  Federal grant award.
g. The due
				  date for submittal of applications and the anticipated time the awards may be
				  made.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 20 - Accounts and Control › Subchapter 00 - N/A › Part 2 - Rules and Regulations For Grant-making Involving Federal Funds › Section 220-RICR-20-00-2.7 - Requirements for Grant/Subaward Applicants and Subrecipients

Current through June 14, 2024
2.7.1
General
A. Any person or organization, public or
				  private, desiring to receive grant funds covered by this section must submit a
				  grant application to the appropriate State agency. Applications for grant funds
				  shall be made on prescribed forms developed by the State agency. Applications
				  shall be submitted using the GMS, unless such requirement is waived by the
				  State agency, with the approval of the Controller, or their designee.
B. In order to receive grant funds, an entity
				  shall meet standard registration requirements established by the State for all
				  vendors, applicable insurance requirements, and meet GMS registration
				  requirements established by the Controller, or their designee.
C. Grant funds may not be used except
				  pursuant to a written Subaward Agreement, and any disbursement of grant funds
				  without a Subaward Agreement is void.
D. Receipt of the fully executed Subaward
				  Agreement in GMS is a threshold requirement for payment requests to be
				  submitted. Costs may be incurred from the Performance Period Start Date. Unless
				  "pre-award costs" are explicitly authorized in a Subaward Agreement (Subaward
				  Identification Information section), no costs incurred prior to the Performance
				  Period Start Date are eligible for payment or reimbursement.
E. If the Performance Period Start Date
				  predates the receipt of the fully executed Subaward Agreement in GMS, the
				  Subrecipient Entity assumes the full risk of any costs incurred prior to the
				  receipt of such.
F. The State
				  Agency is not obligated to pay or reimburse any costs incurred by an Applicant
				  in anticipation of receiving a fully executed Subaward Agreement in
				  GMS.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.1 - PURPOSES AND POLICIES

Current through June 14, 2024
A. The intent,
				 purpose, and policy of these Procurement Regulations shall be to simply,
				 clarify, and continuously modernize the procurement system for State and local
				 government in accordance with the "State Purchases Act," R.I. Gen. Laws §
										37-2-1,
				 et seq, so as to provide efficiency and economy in the purchase of goods
				 services, and construction, while maintaining and safeguarding quality,
				 integrity, fairness, responsibility, accountability, and equity in accordance
				 with the highest ethical standards.
B. Administrative Practices and Policies.
1. Competition: The State of Rhode Island
				 will operate an effective procurement system by obtaining goods and services
				 within a competitive environment whenever possible. The primary method of
				 assuring that procurements are to the advantage of the State of Rhode Island,
				 shall be through the use of competitive bidding procedures as set forth herein.
				 Contract awards shall be made to the lowest responsive and responsible bidder,
				 taking into consideration the reliability of the bidder, the qualities of the
				 materials, equipment or supplies to be furnished, their conformity with the
				 specifications, the purposes for which required, terms of delivery and the best
				 interests of the state.
2.
				 Centralization: The State of Rhode Island will operate an effective procurement
				 system by establishing a centralized purchasing authority within the Department
				 of Administration responsible for the promulgation and oversight of rules,
				 regulations, policies and procedures for the implementation of all laws
				 relating to purchasing activities. The Department of Administration shall
				 provide centralized purchasing support services to assure that equity and
				 professional expertise are employed in the purchase of goods and services by
				 state agencies.
3. Responsibility
				 and Accountability: All state agency officials shall be responsible for
				 compliance with purchasing legislation enacted by the General Assembly and with
				 all related policies, rules, regulations, procedures and codes promulgated by
				 the Chief Purchasing Officer and shall be held accountable for violations
				 thereof. All state employees shall be responsible for carrying out their
				 designated functions with care, integrity and responsibility for providing
				 public procurement in the most cost effective manner.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.2 - APPLICATION

Current through June 14, 2024
A. The provisions of R.I. Gen. Laws §
										37-2-1,
				 et seq . (the "State Purchases Act") shall apply to every expenditure of public
				 funds except as otherwise provided by law, by the State of Rhode Island or a
				 public agency under any contract or like business agreement, excepting only
				 those contracts or like business agreements between the state and its political
				 subdivisions or other governments. The State Purchases Act shall also apply to
				 the disposal of state supplies. Provided, however, that nothing in the State
				 Purchases Act or these State Procurement Regulations shall prevent any state
				 governmental body or department or division from complying with the terms and
				 conditions of any award, grant, gift, bequest, or co-operative funding
				 agreement with the federal government.
B. The State Procurement Regulations, as
				 promulgated and amended by the Chief Purchasing Officer in accordance with the
				 authority and requirements of the State Purchases Act, shall apply to all the
				 procurements of every state governmental body with the following exceptions:
1. Secretary of State printing, advertising,
				 and election expenses. All printing, binding and advertising and election
				 expenses in connection with all primaries and elections, advertising Rhode
				 Island, and all legislative printing, including the printing of the public laws
				 and acts and resolves, shall be purchased by the Secretary of State and in
				 respect to said purchases the Department of State shall be exempt from the
				 requirements of the State Purchases Act. Cf. R.I. Gen. Laws §
											37-2-74.
2. General Assembly: The Joint Committee on
				 Legislative Management shall have the exclusive responsibility for procurement
				 for the General Assembly in regards to office space, supplies, equipment,
				 professional and technical assistants, rental, installation and maintenance of
				 equipment. Cf. R.l. Gen. Laws §22-11-3.
3. Public Agency: While public agencies may,
				 but are not required to utilize the centralized purchasing system of the state,
				 public agencies, through internal purchasing functions, shall adhere to the
				 general principles, policies and practices set forth in the State Purchases
				 Act. Cf. R.l. Gen. Laws §37-2-12(1).
4. Public agencies may utilize the state
				 centralized purchasing system as provided that such usage is conducted in
				 accordance with all purchasing policies, procedures and regulations promulgated
				 by the Chief Purchasing Officer.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.4 - DOCUMENTATION AND REPORTS

Current through June 14, 2024
A. Purchase Reports
1. The Department of Administration/Division
				 of Purchases shall maintain records of all purchases and sales made under its
				 authority and shall make periodic summary reports of all transactions to the
				 Chief Purchasing Officer, the Governor, and the General Assembly. Cf. R.l. Gen.
				 Laws §37-2-54(i).
2. The Chief Purchasing Officer shall report
				 trends in costs and prices, including savings realized through improved
				 practices, to the Governor and General Assembly. Cf. R.I. Gen. Laws §
											37-2-54(i).
3. The Purchasing Agent shall compile
				 annually within ninety (90) days following the close of the fiscal year an
				 annual summary report of procurement actions for sole source, emergency, and
				 small purchase contracts made during the preceding fiscal year. The summary
				 shall:
a. name each contractor, and
b. state the amount and type of
				 each contract.
4. All
				 documentation of contracts made for such procurements shall be made available
				 for public inspection in accordance with the APRA and retained in accordance
				 with the approved records retention schedule.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.5 - BREACH OF CONTRACT DISPUTES

Current through June 14, 2024
A. "Contract
				 dispute" means a circumstance whereby a contractor and the state user agency
				 are unable to arrive at a mutual interpretation of the requirements,
				 limitations, or compensation for the performance of a contract.
B. The Purchasing Agent is authorized to
				 resolve contract disputes between contractors and user agencies upon the
				 submission of a request in writing from either party, which request shall
				 provide:
1. a description of the problem,
				 including all appropriate citations and references from the contract in
				 question,
2. a clear statement by
				 the party requesting the decision of his interpretation of the contract,
				 and
3. a proposed course of action
				 to resolve the dispute.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.6 - RESOLUTION OF PROTESTS

Current through June 14, 2024
A. "Bid protest"
				 means a protest, complaint or challenge by an aggrieved actual or prospective
				 bidder or offeror (hereinafter "protestor") in connection with the solicitation
				 or selection for award of a contract for the purchase of goods, services, and
				 or public works projects by a state agency and or the division of purchases.
				 For the purpose of these regulations the term "aggrieved" shall mean that the
				 protestor has an economic interest which will be adversely impacted by the
				 solicitation or award of a contract.
B. For the purpose of these regulations
				 notice of a bid protest pursuant to R.I. Gen. Laws §
										37-2-52 must be filed with the chief purchasing officer by the protestor, addressed as
				 follows:
Chief Purchasing Officer (BID PROTEST)
c/o Office of the Director
Department of Administration One Capitol Hill
Providence, RI 02908
1. In addition, a true and accurate copy
				 thereof must be filed with:
Division of Legal Services (BID PROTEST)
Department of Administration
One Capitol Hill Providence, RI 02908.
2. A bid protest may be filed by U.S. Mail,
				 hand-delivery, courier service or facsimile, but may not be filed by electronic
				 mail ("e-mail"). For the purposes of these regulations the date of "filing"
				 shall be the date that a protest is actually received by the chief purchasing
				 officer.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.7 - IMPREST FUNDS

Current through June 14, 2024
A. "Budget unit"
				 means state agency or department.
B. "Head" means the Chief Executive Officer,
				 Director or Executive Director of a state agency or department.
C. Prior to the establishment of any imprest
				 fund the agency shall submit to the State Controller a document demonstrating
				 the need for such a fund. If the Controller determines that a such need exists
				 and that adequate accounting controls are provided, then approval shall be
				 obtained from both the state Budget Office and the Chief Purchasing Officer to
				 establish the fund.
D. The Chief
				 Purchasing Officer may delegate authority and responsibility for oversight of
				 imprest fund cash flow to the State Controller.
E. The Chief Purchasing Officer may direct
				 that post-audits of imprest funds be conducted by the Bureau of Audits, the
				 Auditor General or by an independent audit.
F. Costs for post audits of imprest funds
				 shall be the responsibility of the budget unit responsible for the imprest
				 fund.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.8 - ADMINISTRATIVE RESPONSIBILITY FOR CONTRACTUAL AND OTHER EXPENDITURES WHICH ARE NOT PROCUREMENTS

Current through June 14, 2024
A. Contracts for
				 concessions (cafeteria services, vending machines, recreational programs,
				 transportation services, etc.) shall be deemed not to be procurements. Provided
				 however, that contractors for concessions shall be subject to Part 10 of this
				 Subchapter (Procurement Regulations).
B. Except for contracts for grants-in-aid,
				 award of non-procurement contracts shall be subject to the same open,
				 competitive procedures which apply to procurements and shall be subject to Part
				 10 of this Subchapter (Procurement Regulations).
C. The Chief Purchasing Officer may delegate
				 authority to enter into non-procurement contracts; or
D. The Chief Purchasing Officer may direct
				 the Purchasing Agent to oversee and/or administer competitive procedures prior
				 to the award of non-procurement contracts, including, but not limited to,
				 grants, interagency cooperative agreements, and concessions; provided, however,
				 that such administrative authority shall not constitute responsibility for the
				 selection of recipients of such contracts, or the substance of the accompanying
				 agreements.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 1 - General Provisions › Section 220-RICR-30-00-1.9 - Internet Neutrality Principles

Current through June 14, 2024
A. State contracts
				 for fixed or mobile broadband internet access service shall be awarded only to
				 service providers that adhere to the internet neutrality principles set forth
				 herein.
B. Adherence to internet
				 neutrality principles means that an internet service provider shall not, with
				 respect to any consumer in the State of Rhode Island (including State
				 agencies):
1. Block lawful content,
				 applications, services, or non harmful devices, subject to reasonable network
				 management that is disclosed to the consumer; or,
2. Throttle, impair or degrade lawful
				 internet traffic based on internet content, application, or service, or use of
				 a nonharmful device, subject to reasonable network management that is disclosed
				 to the consumer; or,
3. Engage in
				 paid prioritization unless the State waives the ban as to particular purchased
				 or funded internet access services if the State determines that the practice is
				 in the public interest, promotes public safety, or is otherwise not
				 inconsistent with the purpose of this Order; or,
4. Unreasonably interfere with or
				 unreasonably disadvantage either:
a. a
				 customer's ability to select, access, and use broadband internet access service
				 or the lawful internet content, applications, services, or devices of their
				 choice; or
b. an edge providers'
				 ability to make lawful content, applications, services, or devices available to
				 a customer, subject to reasonable network management that is disclosed to its
				 customers.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 2 - Procurement Structure and Accountability (220-RICR-30-00-2) › Section 220-RICR-30-00-2.1 - DEFINITIONS

Current through June 14, 2024
A. R.I. Gen. Laws §
										37-2-7(3),
				 "Chief Purchasing Officer" for state agencies the shall be the Director of the
				 Department of Administration.
B. In
				 accordance with R.I. Gen. Laws §
										37-2-7(19)"Purchasing Agent" shall mean:
1. any person
				 authorized by a governmental body in accordance with procedures prescribed by
				 regulations, to enter into and administer contracts and make written
				 determinations and findings with respect thereto; or
2. any authorized representative acting
				 within the limits of authority; or
3. the person appointed in accordance with
				 R.I. Gen. Laws
				  37-2-1 as the administrator of the state's central purchasing and contracting
				 authority.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 2 - Procurement Structure and Accountability (220-RICR-30-00-2) › Section 220-RICR-30-00-2.2 - CENTRALIZED PROCUREMENT AUTHORITY FOR STATE AGENCIES SET FORTH IN CHAPTER 37-2

Current through June 14, 2024
A. R.I. Gen. Laws
				 §
										37-2-12(1) 
				 All rights, powers, duties, and authority relating to the procurement of
				 supplies, services, and construction, and the management, control, warehousing,
				 sale, and disposal of supplies, services, and construction exercised by any
				 state agency as established by the General Assembly, shall be under the
				 jurisdiction of the state's Chief Purchasing Officer.
1. R.I. Gen. Laws §
											37-2-54(3) 
				 No purchase or contract shall be binding on the state or any agency thereof
				 unless approved by the department [of Administration] or made under general
				 regulations which the Chief Purchasing Officer may prescribe.
a. Purchasing Authority shall be defined as
				 the authority to act on behalf of the state to commit funds, enter into binding
				 agreements or contracts, dispose of state property, or in any other manner
				 control procurement or obligate the State.
b. No state agency official shall have the
				 right to exercise purchasing authority through written or oral agreements or
				 contracts or in any other way financially or otherwise obligate the State
				 without the express written consent of the Chief Purchasing Officer.
c. No state agency may place orders or
				 negotiate with suppliers or potential suppliers without the participation or
				 express approval of the Chief Purchasing Officer.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 2 - Procurement Structure and Accountability (220-RICR-30-00-2) › Section 220-RICR-30-00-2.3 - STRUCTURE AND RESPONSIBILITIES FOR CENTRALIZED STATE AGENCY PROCUREMENT

Current through June 14, 2024
A. The Director of Administration/Chief
				 Purchasing Officer shall be responsible for:
1. Policy formulation and
				 dissemination;
2. Establishing
				 standards;
3. Defining and
				 promulgating procedures;
4.
				 Monitoring and evaluating central purchasing activity to ensure that the state
				 is attaining the most advantageous procurements possible; and
5. Determining courses of action when the
				 policies and procedures outlined herein require interpretation and/or when
				 situations arise where conflicts exist or occur.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 2 - Procurement Structure and Accountability (220-RICR-30-00-2) › Section 220-RICR-30-00-2.4 - RELATIONSHIP OF OFFICE OF PURCHASES AND USER AGENCIES

Current through June 14, 2024
A. R.I. Gen. Laws §
										37-2-14 The Purchasing Agent shall maintain a close and cooperative relationship with
				 the using agencies of the state. Any using agency may at any time make
				 recommendations concerning procurement to the Purchasing Agent.
B. Office of Purchases personnel shall be
				 cognizant of the fact that they work for a service agency which other state
				 agencies rely upon as a source for obtaining materials and services.
C. The Office of Purchases shall foster good
				 relations with other departments and provide all reasonable assistance in
				 accomplishing the objectives of these departments.
D. Personnel in the Office of Purchases shall
				 maintain a close working relationship with other departments involved with the
				 specification, ordering, inspection, storage, handling or use of
				 material.
E. The Office of
				 Purchases shall solicit advice from user agencies, as appropriate, on major or
				 complex procurements, with regard to selection of bidders, evaluation of
				 proposals, negotiation plans, and final source determination.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 2 - Procurement Structure and Accountability (220-RICR-30-00-2) › Section 220-RICR-30-00-2.5 - VIOLATIONS OF PURCHASING LAWS AND REGULATIONS

Current through June 14, 2024
A.
				 Deliberate disregard for regulations, policies and procedures shall be subject
				 to disciplinary action, including dismissal of state employees and debarment of
				 vendors conducting business with the state.
B. Violations of the purchasing code of
				 ethics set forth herein, shall be subject to appropriate sanctions including:
				 censure, dismissal, suspension, and debarment.
1. The Chief Purchasing Officer shall have
				 authority to impose sanctions, in accordance with personnel administration
				 requirements, on any state agency employee who has been found to have violated
				 the state purchasing code of ethics.
2. The Purchasing Agent shall have the
				 authority to impose sanctions, in accordance with personnel administration
				 requirements, on any employee of the Office of Purchases.
3. The Purchasing Agent shall have the
				 authority to suspend or debar suppliers in accordance with the requirements set
				 forth herein.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 4 - Vendor Prequalification › Section 220-RICR-30-00-4.2 - Authority

Current through June 14, 2024
This Part is promulgated pursuant to the authority granted
					 in R.I. Gen. Laws Chapter 37-2.
Rhode Island Code of Regulations › Title 220 - Department of Administration › Chapter 30 - Purchases › Subchapter 00 - N/A › Part 4 - Vendor Prequalification › Section 220-RICR-30-00-4.3 - Definitions

Current through June 14, 2024
A. "Division" means the Department of
				 Administration Division of Purchases.
B. "Responsible bidder" shall have the same
				 meaning as set forth in R.I. Gen. Laws §
										37-2-15(6).
C. "Small disadvantaged business" means
				 either a "minority business enterprise" or "small disadvantaged businesses
				 owned and controlled by persons with disabilities", as defined below.
1. "Small disadvantaged businesses owned and
				 controlled by persons with disabilities" shall have the same meaning as set
				 forth in R.I. Gen. Laws §
											37-2.2-2.
2. "Minority business enterprise" shall have
				 the same meaning as set forth in R.I. Gen. Laws §
											37-14.1-3(f).