Texas Administrative Code › Title 43 - TRANSPORTATION › Part 10 - TEXAS DEPARTMENT OF MOTOR VEHICLES › Chapter 215 - MOTOR VEHICLE DISTRIBUTION › Subchapter D - GENERAL DISTINGUISHING NUMBERS AND IN-TRANSIT LICENSES › Section 215.144 - Vehicle Records

Current through Reg. 49, No. 28; July 12, 2024
(a) Purchases and
				  sales records. A dealer and wholesale motor vehicle auction shall maintain a
				  complete record of all vehicle purchases and sales for a minimum period of 48
				  months and make the record available for inspection and copying by the
				  department during business hours.
(b) Independent mobility motor vehicle
				  dealers. An independent mobility motor vehicle dealer shall keep a complete
				  written record of each vehicle purchase, vehicle sale, and any adaptive work
				  performed on each vehicle for a minimum period of 36 months after the date the
				  adaptive work is performed on the vehicle. An independent mobility motor
				  vehicle dealer shall also retain and produce for inspection all records
				  relating to license requirements under Occupations Code, §
										2301.002 (17-b) and
				  all information and records required under Transportation Code §
										503.0295.
(c) Location of records. A dealer's record
				  reflecting purchases and sales for the preceding 13 months must be maintained
				  at the dealer's licensed location. Original titles are not required to be kept
				  at the licensed location but must be made available to the agency upon
				  reasonable request. A dealer's record for prior time periods may be kept
				  off-site.
(d) Request for records.
				  Within 15 days of receiving a request from a representative of the department,
				  a dealer shall deliver a copy of the specified records to the address listed in
				  the request. If a dealer has a concern about the origin of a records request,
				  the dealer may verify that request with the department prior to submitting its
				  records.
(e) Content of records. A
				  dealer's complete record for each vehicle purchase or vehicle sale must
				  contain:
(1) the date of the
				  purchase;
(2) the date of the
				  sale;
(3) the VIN;
(4) the name and address of the person
				  selling the vehicle to the dealer;
(5) the name and address of the person
				  purchasing the vehicle from the dealer;
(6) the name and address of the consignor if
				  the vehicle is offered for sale by consignment;
(7) except for a purchase or sale where the
				  Tax Code does not require payment of motor vehicle sales tax, a county tax
				  assessor-collector receipt marked paid;
(8) a copy of all documents, forms, and
				  agreements applicable to a particular sale, including a copy of:
(A) the title application;
(B) the work-up sheet;
(C) the front and back of the manufacturer's
				  certificate of origin or manufacturer's statement of origin, unless the dealer
				  obtains the title through the electronic title system;
(D) the front and back of the title for the
				  purchase and the sale, unless the dealer enters or obtains the title through
				  the electronic title system;
(E)
				  the factory invoice, if applicable;
(F) the sales contract;
(G) the retail installment
				  agreement;
(H) the buyer's
				  order;
(I) the bill of
				  sale;
(J) any waiver;
(K) any other agreement between the seller
				  and purchaser;
(L) the purchaser's
				  photo identification;
(M) the
				  odometer disclosure statement signed by the buyer, unless the vehicle is
				  exempt; and
(N) the rebuilt salvage
				  disclosure, if applicable.
(9) the original manufacturer's certificate
				  of origin, original manufacturer's statement of origin, or original title for a
				  new motor vehicle offered for sale by a dealer which must be if the title
				  transaction is entered into the electronic titling system by the
				  dealer;
(10) the dealer's monthly
				  Motor Vehicle Seller Financed Sales Returns, if any; and
(11) if the vehicle sold is a motor home or a
				  towable recreational vehicle subject to inspection under Transportation Code,
				  Chapter 548, a copy of the written notice provided to the buyer at the time of
				  the sale, notifying the buyer that the vehicle is subject to inspection
				  requirements.