reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-110 - Vendor agreement termination and vendor disqualification

Current through Register Vol. 40, No. 24, July 15, 2024
A. A vendor
				  agreement may be terminated for the following:
1. The vendor's license to operate a child
				  care facility is revoked, suspended, or denied.
2. The vendor's business location changes;
				  ownership of the vendor's business is assigned, sold, or otherwise transferred;
				  the vendor's business structure changes; the vendor's employer identification
				  number changes; or the vendor's legal operating status becomes invalid for any
				  reason.
3. A deliberate
				  misrepresentation of facts to the department or a local department of social
				  services by a vendor in order to receive payments it was not entitled to
				  receive or acceptance by the vendor of payments that the vendor knows, or
				  should reasonably have known, the vendor was not entitled to receive.
4. The vendor fails to notify the department
				  of a change in circumstances that affects payments received by the
				  vendor.
5. The vendor's violation
				  of any term of the vendor agreement, of any requirement under this chapter, or
				  of any state laws and regulations related to the vendor's license or its
				  exemption from licensure, including the requirements for background checks of
				  the vendor's employees, volunteers, and other individuals who come into contact
				  with children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-120 - Repayment

Current through Register Vol. 40, No. 24, July 15, 2024
A. In addition to
				  any criminal punishment, anyone who causes the local department to make an
				  overpayment to a vendor shall be required to repay the amount of the
				  overpayment.
B. Any overpayment
				  must be refunded to the department by the locality. If an overpayment was made
				  as a result of an error by the local department, the local department will not
				  seek to recoup those funds from the parent or the vendor.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-130 - Required training for local department staff

Current through Register Vol. 40, No. 24, July 15, 2024
Local department staff with responsibilities for
					 implementing the Child Care Subsidy Program shall complete guidance training
					 and other training as required by the department.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-150 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-160 - Purpose and applicability

Current through Register Vol. 40, No. 24, July 15, 2024
The standards in this part apply to family day homes that
					 participate in the Child Care Subsidy Program as a vendor. The purpose of these
					 standards is to protect children who are less than the age of 13 years, less
					 than the age of 18 years and physically or mentally unable to care for
					 themselves, or under court supervision, and who are separated from their
					 parents during part of the day by:
1.
				  Ensuring that the activities, services, and facilities of family day homes
				  participating in the Child Care Subsidy Program are conducive to the well-being
				  of children; and
2. Reducing risks
				  to the health and safety of such children in the child care
				  environment.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-170 - Operational responsibilities

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The vendor shall ensure compliance with the standards in this part, the terms
				  of the vendor agreement, and all relevant federal, state, or local laws and
				  regulations.
B. The vendor shall
				  ensure compliance with any of its own policies that have been disclosed to the
				  parents of an enrolled child.
C.
				  The vendor shall ensure that the applicant, household member, and any caregiver
				  who is or will be involved in the day-to-day operations of the family day home
				  or is or will be alone with, in control of, or supervising one or more of the
				  children shall (i) undergo a background check in accordance with §
										22.1-289.040
				  of the Code of Virginia; (ii) shall not have been convicted of a barrier crime
				  as defined in §
										19.2-392.02
				  of the Code of Virginia; and (iii) is not the subject of a founded complaint of
				  child abuse or neglect within or outside the Commonwealth.
D. The vendor shall ensure that the family
				  day home does not exceed the capacity of children cared for as allowed by law
				  or regulation.
E. When at least one
				  child receives care for compensation, all children who are in care and
				  supervision count in the capacity of children being cared for. When children 13
				  years or older are enrolled in the program and receive supervision in the
				  program, they shall be counted in the number of children receiving care and the
				  vendor shall comply with the standards in this part for these
				  children.
F. The vendor shall
				  inform all caregivers of children's allergies, sensitivities, and dietary
				  restrictions.
G. The vendor shall
				  maintain, in a way that is accessible to all caregivers, a current written list
				  of all children's allergies, sensitivities, and dietary restrictions. This list
				  shall be dated and kept confidential.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-180 - General recordkeeping; reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. Caregiver records and children's
				  information shall be kept confidential.
B. The vendor shall maintain a written hard
				  copy record of daily attendance that documents the arrival and departure of
				  each child in care as it occurs.
C.
				  Children's records shall be made available to a child's parent upon request,
				  unless otherwise ordered by the court.
D. Records, reports, and information required
				  by this part may be kept as hard copy or electronically, except attendance
				  records must be maintained pursuant to subsection B of this section, and shall
				  be maintained in the home and made accessible to department's representative
				  for five years after termination of services or separation from employment
				  unless specified otherwise.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-200 - Caregiver records

Current through Register Vol. 40, No. 24, July 15, 2024
The following records shall be kept for each
					 caregiver:
1. Name, address,
				  verification of age, and date of employment or volunteering.
2. Documentation that background checks were
				  completed, including:
a. The department's
				  letter indicating eligibility to be hired provided by the department or the
				  department's contractor indicating:
(1)
				  Satisfactory results of the fingerprint-based national criminal background
				  check; and
(2) Satisfactory results
				  of the Virginia Child Protective Services Central Registry check.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-210 - Health requirements for caregivers

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each caregiver must be evaluated by a
				  health professional and be issued a statement that the individual is determined
				  to be free of communicable tuberculosis (TB). Documentation of the screening
				  shall be submitted at the time of employment and prior to coming into contact
				  with children. The documentation shall have been completed within the last 30
				  calendar days of the date of employment and be signed by a physician,
				  physician's designee, or an official of the local health department.
B. Caregivers shall undergo TB screenings at
				  least every two years from the date of the initial screening, or more
				  frequently if recommended by a physician.
C. The vendor or the department's
				  representative may require a report of examination by a licensed physician or
				  mental health professional when there are indications that a caregiver's
				  physical or mental health may endanger the health, safety, or well-being of
				  children in care.
D. A caregiver
				  who is determined by a licensed physician or mental health professional to show
				  an indication of a physical or mental condition that may endanger the health,
				  safety, or well-being of children in care or that would prevent the performance
				  of duties shall be removed immediately from contact with children and food
				  served to children until the condition is cleared as evidenced by a signed
				  statement from the physician or mental health professional.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-220 - Reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor shall
				  inform the department's inspector as soon as practicable, but not to exceed one
				  business day, of the following:
1. The death
				  of a child while under the vendor's supervision;
2. A missing child when local authorities
				  have been contacted for help; and
3. The suspension or termination of all child
				  care services for more than 24 hours as a result of an emergency situation and
				  any plans to resume child care.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-230 - Immunizations for children

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Before a child may attend the family day home, the vendor shall obtain
				  documentation that the child has been immunized according to the requirements
				  of subsection A of §
										32.1-46
				  of the Code of Virginia and applicable State Board of Health regulations.
1. The vendor may allow a child to attend
				  contingent upon a conditional enrollment. Documentation related to the child's
				  conditional enrollment shall be maintained in the child's record. A conditional
				  enrollment means the enrollment of a child for a period of 90 days contingent
				  upon the child having received at least one dose of each of the required
				  vaccines and the child possessing a plan from a physician or local health
				  department for completing his immunization requirements within the ensuing 90
				  calendar days. If the child requires more than two doses of the hepatitis B
				  vaccine, the conditional enrollment period, for hepatitis B vaccine only, shall
				  be 180 calendar days.
2. If a child
				  is experiencing homelessness and does not have documentation of the required
				  immunizations, the vendor may allow the child to attend during a grace period
				  of no more than 90 days to allow the parent or guardian time to obtain
				  documentation of required immunizations.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-240 - General qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  vendor and any caregivers who are left alone with children shall be capable of
				  communicating effectively both orally and in writing as applicable to the job
				  responsibility and be capable of communicating with emergency
				  personnel.
B. Caregivers must be at
				  least 16 years of age; however no caregiver less than the age of 18 years may
				  administer medication. Caregivers less than the age of 18 years shall be under
				  supervision of an adult caregiver who is present in the home.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-250 - Caregiver training and development

Current through Register Vol. 40, No. 24, July 15, 2024
A. Prior to approval as a subsidy vendor, the
				  perspective vendor shall complete Virginia Preservice Training for Child Care
				  Staff sponsored by the Department of Education, which shall include the
				  following topics and training modules:
1.
				  Building and physical premises safety;
2. Emergency preparedness and response
				  planning;
3. Prevention of sudden
				  infant death syndrome (SIDS) and safe sleep practices;
4. Administration of medication, consistent
				  with standards of parental consent;
5. Prevention of shaken baby syndrome and
				  abusive head trauma (AHT);
6.
				  Prevention of and response to emergencies due to food and allergic
				  reactions;
7. Recognizing child
				  abuse and neglect and reporting responsibilities;
8. Preventing the spread of disease,
				  including immunization requirements;
9. Handling and storage of hazardous
				  materials and appropriate disposal of diapers and other items contaminated by
				  body fluids;
10.
				  Transportation;
11. Foundations of
				  child development;
12. Inclusion:
				  Exploring the meaning and the mindset;
13. Oral health; and
14. Introduction to the Child Care Subsidy
				  Program.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-260 - Building or home maintenance

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Areas and equipment of the family day home, inside and outside, shall be
				  maintained in a clean, safe, and operable condition. Unsafe conditions shall
				  include splintered, cracked, or otherwise deteriorating wood; chipped or
				  peeling paint; visible cracks, bending or warping, rusting, or breakage of any
				  equipment; head entrapment hazards; protruding nails, bolts, or other
				  components that entangle clothing or skin; the presence of poisonous plants;
				  tripping hazards; and unstable heavy equipment, furniture, or other items that
				  a child could pull down on himself.
B. Inside areas occupied by children shall be
				  maintained no lower than 65&°F and shall not exceed 80&°F
				  unless fans or other cooling systems are in use.
C. In areas used by children of preschool age
				  or younger, the following shall apply:
1.
				  Fans, when used shall be out of reach of children, and cords shall be secured
				  so as not to create a hazard.
2.
				  Electrical outlets shall have protective covers that are of a size that cannot
				  be swallowed by children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-270 - Hazardous substances and other harmful agents

Current through Register Vol. 40, No. 24, July 15, 2024
A. Potentially poisonous substances,
				  materials, and supplies such as, but not limited to, cleaning agents,
				  disinfectants, deodorizers, plant care chemicals, pesticides, and petroleum
				  distillates shall be stored away from food in areas inaccessible to
				  children.
B. Cleaning and
				  sanitizing materials shall not be located above food, food equipment, utensils
				  or single-service articles and stored separately from food.
C. If hazardous substances are not kept in
				  original containers, the substitute container shall clearly indicate their
				  contents.
D. The vendor shall
				  ensure that:
1. No person smokes or uses an
				  electronic smoking device:
a. Indoors while
				  children are in care,
b. In a
				  vehicle when children are transported, or
c. Outdoors in an area occupied by
				  children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-280 - Bathroom area and furnishings

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each bathroom area provided for children
				  shall:
1. Be within a contained area, readily
				  available, and within the home used by the children;
2. Have toilets that are flushable;
3. Have sinks located near the toilets and
				  that are supplied with running warm water that does not exceed 120&°F;
				  and
4. Be equipped with soap,
				  toilet paper, and disposable towels or an air dryer within reach of the
				  children.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-290 - Play areas

Current through Register Vol. 40, No. 24, July 15, 2024
A. The vendor shall
				  ensure that all areas of the premises accessible to children are free of
				  obvious injury hazards.
B. A
				  nonclimbable barrier at least four feet high, such as a fence or impenetrable
				  hedge, shall surround outdoor play areas located within 30 feet of hazards
				  including lakes, ponds, railroad tracks, and streets with speed limits in
				  excess of 25 miles per hour or with heavy traffic.
C. Stationary outdoor playground equipment
				  shall not be installed over concrete, asphalt, or any other hard
				  surface.
D. Trampolines shall not
				  be used during the hours children are in care.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-300 - Supervision and ratio requirements

Current through Register Vol. 40, No. 24, July 15, 2024
A. A caregiver shall be physically present on
				  site and provide direct care and supervision of each child at all times. Direct
				  care and supervision of each child includes:
1. Awareness of and responsibility for each
				  child in care, including being near enough to intervene if needed;
				  and
2. Monitoring of each sleeping
				  infant in one of the following ways:
a. By
				  placing each infant for sleep in a location where the infant is within sight
				  and hearing of a caregiver;
b. By
				  in-person observation of each sleeping infant at least once every 15 minutes;
				  or
c. By using a baby
				  monitor.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-310 - Supervision near water

Current through Register Vol. 40, No. 24, July 15, 2024
A. Access to
				  the water in aboveground swimming pools shall be prevented by locking and
				  securing the ladder in place or storing the ladder in a place inaccessible to
				  children.
B. A nonclimbable barrier
				  at least four feet high such as, but not limited to, a fence or impenetrable
				  hedge shall surround outdoor play areas located within 30 feet of drowning
				  hazards such as, but not limited to, inground swimming or wading pools, ponds,
				  or fountains not enclosed by safety fences.
C. Portable wading pools without integral
				  filter systems shall:
1. Be emptied after use
				  by each group of children, rinsed, and filled with clean water, or more
				  frequently as necessary; and
2.
				  When not in use during the vendor's hours of operation, be emptied, sanitized,
				  and stored in a position to keep them clean and dry.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-320 - Daily activities

Current through Register Vol. 40, No. 24, July 15, 2024
A. Infants
				  and toddlers shall be provided with opportunities to:
1. Interact with caregivers and other
				  children in the home in order to stimulate language development;
2. Play with a wide variety of safe,
				  age-appropriate toys;
3. Receive
				  individual attention from caregivers including holding, cuddling, talking, and
				  reading; and
4. Reach, grasp, pull
				  up, creep, crawl, and walk to develop motor skills.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-330 - Behavioral guidance

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Behavioral guidance shall be constructive in nature, age and stage appropriate,
				  and intended to redirect children to appropriate behavior and resolve
				  conflicts.
B. In order to promote
				  the child's physical, intellectual, emotional, and social well-being and
				  growth, caregivers shall model desired, appropriate behavior and interact with
				  the child and one another to provide needed help, comfort, and support and:
1. Respect personal privacy;
2. Respect differences in cultural, ethnic,
				  and family background;
3. Encourage
				  decision-making abilities;
4.
				  Promote ways of getting along;
5.
				  Encourage independence and self-direction; and
6. Use consistency in applying
				  expectations.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-340 - Forbidden actions

Current through Register Vol. 40, No. 24, July 15, 2024
The following actions or threats thereof are
					 forbidden:
1. Physical punishment,
				  including striking a child, roughly handling or shaking a child, restricting
				  movement through binding or tying, forcing a child to assume an uncomfortable
				  position, or using exercise as a punishment;
2. Enclosure in a small, confined space or
				  any space that the child cannot freely exit himself; however this does not
				  apply to the use of equipment such as cribs, play yards, high chairs, and
				  safety gates when used for their intended purpose with children preschool age
				  or younger;
3. Punishment by
				  another child;
4. Withholding or
				  forcing of food, water, or rest;
5.
				  Verbal remarks that are demeaning to the child;
6. Punishment for toileting accidents;
				  and
7. Punishment by applying
				  unpleasant or harmful substances.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-350 - Parental involvement and notifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. The caregiver shall notify the parent
				  immediately if a child is lost, requires emergency medical treatment, sustains
				  a serious injury, or dies.
B. The
				  caregiver shall notify the parent by the end of the day of any known minor
				  injuries.
C. The caregiver shall
				  maintain a written record of children's serious and minor injuries in which
				  entries are made the day of occurrence. The record shall include the following:
1. Date and time of injury;
2. Name of injured child;
3. Type and circumstance of the
				  injury;
4. Caregiver present and
				  treatment;
5. Date and time when
				  parents were notified; and
6.
				  Caregiver and parent signatures.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-360 - Furnishings, equipment, and materials

Current through Register Vol. 40, No. 24, July 15, 2024
A. Furnishings, materials, and equipment used
				  for child care shall be age and stage appropriate for the children.
B. Children shall be protected from materials
				  that could be swallowed or present a choking hazard. Toys or objects less than
				  1-1/4 inches in diameter and less than two inches in length shall be kept out
				  of reach of children less than three years of age.
C. If combs, toothbrushes, or other personal
				  articles are used, they shall be individually assigned.
D. Disposable products shall be used once and
				  discarded.
E. If play yards,
				  portable cribs, or mesh-sided cribs are used for sleeping or napping, they
				  shall meet the requirements of subsections H through L of this
				  section.
F. Cribs shall be provided
				  for children from birth through 12 months of age and for children 12 months of
				  age or older who are not developmentally ready to sleep on a cot, rest mat, or
				  bed during the designated rest periods and shall not be occupied by more than
				  one child at a time.
G. Cots, rest
				  mats, or beds shall be provided for children 12 months of age or older and
				  shall not be occupied by more than one child at a time.
H. Full-size cribs shall:
1. Meet the current Consumer Product Safety
				  Commission Standards (16 CFR Part 1219).
2. Have mattresses that fit snugly next to
				  the crib so that no more than two fingers can be inserted between the mattress
				  and the crib.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-370 - Bedding and linens for use while sleeping or resting

Current through Register Vol. 40, No. 24, July 15, 2024
A. Linens shall be assigned for individual
				  use.
B. Pillows when used shall be
				  assigned for individual use and covered with pillow cases.
C. Mattresses when used shall be covered with
				  a waterproof material that can be cleaned and sanitized.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-380 - Preventing the spread of disease

Current through Register Vol. 40, No. 24, July 15, 2024
A. A child shall not be allowed to attend the
				  family day home for the day if he has:
1. A
				  temperature over 101&°F;
2.
				  Recurrent vomiting or diarrhea; or
3. Symptoms of a communicable
				  disease.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-390 - Hand washing and toileting procedures

Current through Register Vol. 40, No. 24, July 15, 2024
A. When hand washing, the following shall
				  apply:
1. Children's hands shall be washed
				  with soap and running water or disposable wipes before and after eating meals
				  or snacks.
2. Children's hands
				  shall be washed with soap and running water after toileting and any contact
				  with blood, feces, or urine.
3.
				  Caregivers shall wash their hands with soap and running water before and after
				  helping a child use the toilet or changing a diaper, after the caregiver uses
				  the toilet, after any contact with body fluids, before feeding or helping
				  children with feeding, and before preparing or serving food or
				  beverages.
4. If running water is
				  not available, a germicidal cleansing agent administered per manufacturer's
				  instruction may be used.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-400 - General requirements for medication administration

Current through Register Vol. 40, No. 24, July 15, 2024
A. Prescription and nonprescription
				  medications shall be given to a child:
1.
				  According to the home's written medication policies, and
2. Only with written authorization from the
				  parent.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-410 - First aid and emergency supplies

Current through Register Vol. 40, No. 24, July 15, 2024
A. The following emergency supplies shall be
				  in the family day home, accessible to outdoor play areas, on field trips, in
				  vehicles used for transportation, and wherever children are in care:
1. A first aid kit that contains at a
				  minimum:
a. Scissors;
b. Tweezers;
c. Gauze pads;
d. Adhesive tape;
e. Bandages, assorted types and
				  sizes;
f. An antiseptic cleansing
				  solution and pads;
g. Digital
				  thermometer; and
h. Single-use
				  gloves such as surgical or examination gloves.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-430 - Emergency response drills

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  emergency response drills shall be practiced as follows:
1. Evacuation procedures shall be practiced
				  at least monthly;
2.
				  Shelter-in-place procedures shall be practiced twice a year; and
3. Lockdown procedures shall be practiced at
				  least annually.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-440 - Nutrition and food services

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Vendors shall schedule appropriate times for snacks or meals, or both,
				  depending on the hours of operation and time of the day.
B. Drinking water shall be accessible to all
				  children.
C. When meals or snacks
				  are provided by the vendor, the following shall apply:
1. Vendors offering both meals and snacks
				  shall serve a variety of nutritious foods and in sufficient portions.
2. Children three years of age or younger
				  shall not be offered foods that are considered to be potential choking
				  hazards.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-450 - Special feeding needs

Current through Register Vol. 40, No. 24, July 15, 2024
A. High
				  chairs, infant carrier seats, or feeding tables shall be used for children less
				  than 12 months who are not held while being fed.
B. When a child is placed in an infant seat,
				  high chair, or feeding table, the protective belt shall be fastened
				  securely.
C. Bottle fed infants who
				  cannot hold their own bottles shall be held when fed. Bottles shall not be
				  propped or used while the child is in his designated sleeping
				  location.
D. Infants shall be fed
				  on demand or in accordance with parental instructions.
E. Prepared infant formula shall be
				  refrigerated, dated, and labeled with the child's name if more than one infant
				  is in care.
F. Heated formula and
				  baby food shall be stirred or shaken and tested for temperature before serving
				  to children.
G. Milk, formula, or
				  breast milk shall not be heated or warmed directly in a microwave. Water for
				  warming milk, formula, or breast milk may be heated in a microwave.
H. Prepared baby food not consumed during
				  that feeding by an infant may be used by that same infant later in the same
				  day, provided that the food is not served out of the baby food jar and is
				  labeled with the child's name, dated, and stored in the refrigerator;
				  otherwise, it shall be discarded or returned to the parent at the end of the
				  day. Formula or breast milk shall not remain unrefrigerated for more than two
				  hours and may not be reheated.
I.
				  Caregivers shall feed semisolid food with a spoon unless written instructions
				  from a physician or physician's designee state differently.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-460 - Transportation and field trips

Current through Register Vol. 40, No. 24, July 15, 2024
A. If
				  the vendor provides transportation, the vendor shall be responsible for the
				  care of the child from the time the child boards the vehicle until returned to
				  the parent or person designated by the parent.
B. Drivers must be 18 years of age or older
				  and possess a valid driver's license to operate the vehicle being
				  driven.
C. Any vehicle used by the
				  vendor for the transportation of children shall meet the following
				  requirements:
1. The vehicle shall be
				  manufactured for the purpose of transporting people seated in an enclosed
				  area;
2. The vehicle's seats shall
				  be attached to the floor;
3. The
				  vehicle shall be insured with at least the minimum limits established by
				  Virginia state statutes as required by §
											46.2-472
				  of the Code of Virginia;
4. The
				  vehicle shall meet the safety standards set by the Department of Motor Vehicles
				  and shall be kept in satisfactory condition to assure the safety of children;
				  and
5. If volunteers supply
				  personal vehicles, the vendor is responsible for ensuring that the requirements
				  of this subsection are met.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-470 - Animals and pets

Current through Register Vol. 40, No. 24, July 15, 2024
A. Animals shall
				  not be allowed on any surfaces where food is prepared or served.
B. A pet or animal present at the home,
				  indoors or outdoors, shall be in good health and show no evidence of carrying
				  any disease.
C. Dogs or cats, where
				  allowed, shall be vaccinated for rabies and shall be treated for fleas, ticks,
				  or worms as needed.
D. The vendor
				  shall maintain documentation of the current rabies vaccination for dogs and
				  cats.
E. Caregiver shall closely
				  supervise children when children are exposed to animals.
F. Children shall be instructed on safe
				  procedures to follow when in close proximity to animals, for example, not to
				  provoke or startle them or remove their food.
G. Monkeys, ferrets, reptiles, psittacine
				  birds (birds of the parrot family), or wild or dangerous animals shall not be
				  in areas accessible to children during the hours children are in
				  care.
H. Animal litter boxes, toys,
				  food dishes, and water dishes shall be inaccessible to children.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-480 - Evening and overnight care

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Caregivers shall remain awake until all children are asleep and shall sleep on
				  the same floor level as the children in care.
B. For evening care, beds with mattresses or
				  cots with at least one inch of dense padding shall be used by children who
				  sleep longer than two hours and are not required to sleep in cribs.
C. For overnight, beds with mattresses or
				  cots with at least two inches of dense padding shall be used by children who
				  are not required to sleep in cribs.
D. In addition to requirements in
				  8VAC20-790-370 about linens, bedding appropriate to the temperature and other
				  conditions of the rest area shall be provided.
E. When children are six years of age or
				  older, boys and girls shall have separate sleeping areas.
F. For vendors providing overnight care, an
				  operational tub or shower with heated and cold water shall be
				  provided.
G. When bath towels are
				  used, they shall be assigned for individual use.
H. Quiet activities shall be available
				  immediately before bedtime.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-500 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-510 - Purpose and applicability

Current through Register Vol. 40, No. 24, July 15, 2024
The standards in this part apply to child day centers that
					 are applying to participate in the Child Care Subsidy Program. The purpose of
					 these standards is to protect children who are less than the age of 13 years,
					 less than the age of 18 years and physically or mentally unable to care for
					 themselves, or are under court supervision and who are separated from their
					 parents during part of the day by:
1.
				  Ensuring that the activities, services, and facilities of centers participating
				  in the Child Care Subsidy Program are conducive to the well-being of children;
				  and
2. Reducing risks to the health
				  and safety of such children in the child care environment.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-520 - Operational responsibilities

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The vendor shall ensure compliance with the standards in this part, the terms
				  of the vendor agreement, and all relevant federal, state, or local laws and
				  regulations.
B. Pursuant to §
										22.1-289.040
				  of the Code of Virginia, the vendor shall ensure that the applicant and any
				  staff who is or will be involved in the day-to-day operations of the center or
				  is or will be alone with, in control of, or supervising one or more of the
				  children (i) has not been convicted of any barrier crime as defined in §
										19.2-392.02
				  of the Code of Virginia and (ii) is not the subject of a founded complaint of
				  child abuse or neglect within or outside the Commonwealth.
C. The vendor shall ensure that the center
				  does not exceed the capacity of children cared for as allowed by law or
				  regulation.
D. When at least one
				  child receives care for compensation, all children who are in care and
				  supervision count in the capacity of children being cared for. When children 13
				  years or older are enrolled in the program and receive supervision in the
				  program, they shall be counted in the number of children receiving care, and
				  the vendor shall comply with the standards in this part for these
				  children.
E. The vendor shall
				  inform all staff who work with children of children's allergies, sensitivities,
				  and dietary restrictions.
F. The
				  vendor shall maintain, in a way that is accessible to all staff who work with
				  children, a current written list of all children's allergies, sensitivities,
				  and dietary restrictions. This list shall be dated and kept confidential in
				  each room or area where children are present.
G. Religious exempt child day centers that
				  are exempt from licensure in accordance with §
										22.1-289.031
				  of the Code of Virginia shall be in compliance with all requirements of §
										22.1-289.031.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-530 - General recordkeeping; reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. Staff records and children's information
				  shall be treated confidentially.
B.
				  For each group of children, the vendor shall maintain a written hard copy
				  record of daily attendance that documents the arrival and departure of each
				  child in care as it occurs.
C.
				  Records, reports, and information required by this part may be kept as hard
				  copy or electronically, except attendance records must be maintained pursuant
				  to subsection B of this section, and shall be maintained and made accessible to
				  department representatives for five years after termination of services or
				  separation from employment unless specified otherwise.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-550 - Staff records

Current through Register Vol. 40, No. 24, July 15, 2024
The following records shall be kept for each staff
					 person:
1. Name, address, verification
				  of age, and date of employment or volunteering.
2. Documentation that background checks were
				  completed, including:
a. The department's
				  letter indicating eligibility to be hired provided by the department or the
				  department's contractor indicating:
(1)
				  Satisfactory results of the fingerprint-based national criminal background
				  check; and
(2) Satisfactory results
				  of the Virginia Child Protective Services Central Registry check.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-560 - Health requirements for staff

Current through Register Vol. 40, No. 24, July 15, 2024
A. Staff shall be evaluated by a health
				  professional and be issued a statement that the individual is determined to be
				  free of communicable tuberculosis (TB). Documentation of the screening shall be
				  submitted at the time of employment and prior to coming into contact with
				  children. The documentation shall have been completed within the last 30
				  calendar days of the date of employment and be signed by a physician,
				  physician's designee, or an official of the local health department.
B. Subsequent TB screenings are required at
				  least every two years from the date of the initial screening, or more
				  frequently if recommended by a physician.
C. The vendor or the department's
				  representative may require a report of examination by a licensed physician or
				  mental health professional if there are indications that a staff member's
				  physical or mental health may endanger the health, safety, or well-being of
				  children in care.
D. A staff who is
				  determined by a licensed physician or mental health professional to show an
				  indication of a physical or mental condition that may endanger the health,
				  safety, or well-being of children in care or that would prevent the performance
				  of duties shall be removed immediately from contact with children and food
				  served to children until the condition is cleared as evidenced by a signed
				  statement from the physician or mental health professional.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part III - Subsidy Program Vendor Requirements for Child Day Centers › Section 8VAC20-790-570 - Reports

Current through Register Vol. 40, No. 24, July 15, 2024
Reports shall be filed and maintained as follows:
1. The vendor shall inform the department's
				  inspector as soon as practicable, but not more than one business day, of the
				  following:
a. The death of a child while
				  under the vendor's supervision;
b.
				  A missing child when local authorities have been contacted for help; and
c. The suspension or termination
				  of all child care services for more than 24 hours as a result of an emergency
				  situation and any plans to resume child care.