Texas Administrative Code › Title 43 - TRANSPORTATION › Part 1 - TEXAS DEPARTMENT OF TRANSPORTATION › Chapter 16 - PLANNING AND DEVELOPMENT OF TRANSPORTATION PROJECTS › Subchapter E - PROJECT, PERFORMANCE, AND FUNDING REPORTING › Section 16.202 - Reporting System for Delivery of Individual Projects

Current through Reg. 49, No. 28; July 12, 2024
(a) Project Portfolio. The department will
				  develop a portfolio of projects for tracking the delivery of each
				  transportation project in a district, including grouped rehabilitation and
				  preventive maintenance projects, that is being developed or under construction
				  and identified in the next fiscal year or any of the following three fiscal
				  years of the unified transportation program (UTP) described in §
										16.105
				  of this chapter (relating to Unified Transportation Program (UTP)).
(1) Each district will develop a consistently
				  formatted portfolio based on the UTP that contains all transportation projects
				  that the district intends to implement during the four year period. The
				  district will seek to engage key stakeholders in portfolio review meetings when
				  appropriate.
(2) For each project
				  the portfolio must contain:
(A) the status of
				  the project;
(B) each source of
				  funding for the project, the funding category to which the project has been
				  assigned, and the project's priority within the category;
(C) an identification of each phase and
				  benchmark of project development, including environmental clearance, right of
				  way acquisition or possession, utility adjustment or coordination, completion
				  of plans, specifications, and estimates, award of construction contract, and
				  completion of construction;
(D) a
				  project schedule with estimated timelines for completing each applicable
				  benchmark of the project as the project progresses;
(E) a summary of progress on the project that
				  identifies whether the project is being completed on-time and on-budget;
				  and
(F) a list of department
				  employees responsible for the project and contact information for each person
				  listed.
(3) For each
				  major transportation project identified in §
											16.106
				  of this chapter (relating to Major Transportation Projects) the portfolio must
				  also contain:
(A) the estimated cost of each
				  phase of project development; and
(B) the progress on each applicable benchmark
				  of the project that identifies whether the project is being completed on-time
				  and on-budget.
(4) The
				  department will develop performance measures for projects included in each
				  district's portfolio and statewide performance measures to report whether the
				  department is developing the appropriate volume and mix of projects and is on
				  track to meeting letting targets. The department will regularly review project
				  development activities in each district's portfolio and use the review in
				  preparing a budget for the district and the department and monitoring and
				  evaluating the performance of the district. In conducting the review, the
				  department will, when appropriate, seek input from key stakeholders. The
				  department will regularly report the results of these reviews to the
				  commission.
(5) The department will
				  consolidate the districts' portfolios into a statewide portfolio and publish it
				  on the department's website.
(6)
				  The department will update the information contained in the project and
				  performance reporting system for delivery of individual transportation projects
				  under this section at least monthly. The department will conduct a
				  comprehensive review of the reporting system to determine if improvements are
				  necessary at least every four years. In conducting the review, the department
				  will incorporate feedback from internal and external users of the system and
				  advice from the department's public involvement office. If improvements are
				  necessary, the department will develop an implementation plan for those
				  improvements.