Rhode Island Code of Regulations › Title 218 - Department of Human Services › Chapter 40 - Division of Elderly Affairs › Subchapter 00 - N/A › Part 3 - Rules, Regulations, and Standards Governing Security for Housing for the Elderly (218-RICR-40-00-3) › Section 218-RICR-40-00-3.3 - Tenant Education

Current through June 14, 2024
3.3.1
Tenant
				  Education
A. Housing for the elderly
				  complexes shall maintain evidence of a periodic and ongoing resident security
				  education program.
B. The owner,
				  manager, or governing body of a housing complex for the elderly shall develop
				  and implement an ongoing resident security education program that shall include
				  the components listed in §§3.3.1(B)(1) and (2) of this Part.
1. Orientation
All tenants of housing for the elderly shall receive an
					 initial resident education and training security orientation at the time of
					 assuming occupancy.
2.
				  Appropriate Language
Security information shall be provided in languages other
					 than English, as necessary. The initial security orientation shall be provided
					 to limited English speaking persons in their native language. Relatives and
					 friends used by non-English speaking tenants as interpreters may provide an
					 opportunity to enable housing managers to provide security orientation without
					 requiring other special arrangements.
3. Safety Orientation Checklist
For every elderly housing complex, a safety orientation
					 checklist shall be utilized at the time of occupancy, co-signed by management
					 and tenant, dated and made part of the tenant's permanent file. The safety
					 orientation checklist shall be signed by the resident upon completion shall
					 contain the following elements:
a.
				  General Precautions:
(1) Keeping doors and
				  windows secured;
(2) Being familiar
				  with:
(AA) Pull cords, lock systems and
				  intercom systems
(BB) Security
				  measures and policies concerning keys/duplicate/cards
(CC) Emergency exits and fire doors
(DD) Fire/Safety evacuation
				  procedures
(EE) Smoke and fire
				  alarms
(FF) Emergency phone
				  numbers
(GG) Security systems,
				  including guards and devices
(HH)
				  Introduction to building personnel, and;
(3) Other responsibilities for personal
				  safety, including:
(AA) Handling newspapers
				  and mail
(BB) Rubbish and recycling
				  safety measure
(CC) Handling
				  delivery and repair service
(DD)
				  Soliciting procedures.
b. Security Procedures:
(1) Using entrance keys/cards;
(2) Entrance procedures concerning
				  visitors;
(3) Storage
				  areas;
(4) Mail boxes;
(5) Using common areas;
(6) Awareness of current safety
				  provisions;
(7) Safety procedures
				  in emergencies;
(8) Locking the car
				  and not leaving any personal property of value in the car when not in
				  use;
(9) Safety procedures
				  concerning care and parking lot, and;
(10) Handbags, billfolds carried on
				  person.
c. Information
				  about the Neighborhood:
(1) Available
				  services of local financial institutions (including safe deposit boxes for
				  valuables);
(2) Use of
				  public/common areas on and off the housing complex property including, but not
				  limited to: "Prohibition of Smoking in Public Spaces" (R.l. Gen. Laws Chapter
				  23-20.10), and;
(3) General
				  orientation concerning a local neighborhood and areas to avoid.
d. Reporting Procedures:
(1) Responsibilities of management, security
				  personnel and police, and
(2)
				  Learning how and when to report any trouble or suspicious occurrences to
				  management, security personnel, or police.
4. Time Intervals and Tenant Education
a. Tenant education (that which is offered
				  after the initial orientation) shall be ongoing and periodic, as defined
				  herein.
5. Tenant
				  Education Curriculum
a. Tenant education
				  curriculum shall include:
(1) Protecting
				  Personal Property:
(AA) Locking the car and
				  not leaving any personal property of value in the car when not in
				  use;
(BB) Safety procedures
				  concerning car and parking lot;
(CC) Handbags, billfolds carried on
				  person;
(DD) Keeping sales slips
				  and serial numbers of all valuables;
(EE) Utilizing available credit cards, travel
				  club or other registration services for registering valuables;
(FF) Consulting a local police department to
				  see if they engrave identification numbers on valuables for municipal
				  residents, and;
(GG) Encouraging
				  direct deposit of social security checks.
(2) Information about the Neighborhood:
(AA) Available services of local financial
				  institutions (including use of safe deposit boxes for valuables);
(BB) Use of public/common areas on and off
				  the housing complex property, including, but not limited to: "Prohibition of
				  Smoking in Public Spaces" (R.I. Gen. Laws Chapter 23-20.10);
(CC) Safety and crime prevention tips,
				  and;
(DD) General orientation of
				  local neighborhood and areas to avoid.
(3) Self-protection:
(AA) Emergency procedures and telephone
				  numbers (both during and after management business hours, as well as a
				  telephone number during business hours where tenants can reach
				  management);
(BB) Recommended
				  techniques regarding assault;
(CC)
				  How to obtain emergency medical care; and
(DD) Fire/safety evacuation procedures
				  demonstrated by fire department of the city or town in which the housing is
				  located.
6. Records of Tenant Education
a. Management shall keep a record that
				  tenants have received proper notice for tenant education and training
				  presentations, events, and communications after initial orientation. A dated
				  record of such notice shall be maintained in a master file of education and
				  training events for a minimum of three (3) years and shall be available to the
				  Division upon request.
b. Tenants
				  shall be notified through appropriate means including bulletin boards,
				  newsletters, rent mailers or other methods to ensure tenants are aware of the
				  training being offered and to encourage maximum participation.
C. Prohibition of
				  Smoking in All Enclosed Public Spaces
Compliance with the "Public Health and Workplace Safety
					 Act" R.I. Gen. Laws §
												23-20.10-3,
					 which prohibits smoking in enclosed public spaces, will be included in the
					 inspection of the sites designated above and the Department of Health shall be
					 notified of any violations therein.
D. Main Door Keys
Management must maintain a list of all individuals to whom
					 main door keys have been distributed.