Rhode Island Code of Regulations › Title 820 - HEALTH AND EDUCATIONAL BUILDING CORPORATION › Chapter 00 - N/A › Subchapter 00 - N/A › Part 3 - Access to Public Records › Section 820-RICR-00-00-3.2 - Source Selection and Contract Formation

Current through June 14, 2024
3.2.1
Source
				 Selection
A. Methods of Source
				 Selection. Except as otherwise authorized by law, or by Rule of the
				 Corporation, all contracts of the Corporation shall be awarded in accordance
				 with R.I. Gen. Laws §
											37-2-17.
B. Competitive Sealed Bidding.
1. Competitive Sealed Bidding shall be
				 noticed and implemented in accordance with R.I. Gen. Laws §
												37-2-18.
2. Correction or withdrawal of bids will be
				 allowed only in the following circumstances:
a. A bidder will not be permitted to correct
				 a bid mistake after bid opening that would cause such bidder to have the lowest
				 bid unless the mistake is clearly evident from the bid document, for example,
				 errors in addition; or
b. An
				 otherwise low bidder may be permitted to correct a material mistake of fact in
				 its bid, including price, when the intended bid is obvious from the bid
				 document or is otherwise supported by proof that has evidentiary value. A low
				 bidder will not be permitted to correct a bid for mistakes or errors in
				 judgment; or
c. In lieu of bid
				 correction, a low bidder alleging a material mistake of fact will be permitted
				 to withdraw its bid when there is reasonable proof that a mistake was made and
				 the intended bid cannot be ascertained with reasonable certainty; or
d. After bid opening, an otherwise low bidder
				 shall not be permitted to make exceptions to the bid conditions or
				 specifications which affect price or substantive obligations; however, such
				 bidder shall be permitted the opportunity to furnish other information called
				 for by the invitation for bids and not supplied due to oversight, so long as it
				 does not affect responsiveness.
C. Competitive Negotiations
1. Competitive Sealed Bidding shall be
				 noticed and implemented in accordance with R.I. Gen. Laws §
												37-2-19.
D. Negotiations After Unsuccessful
				 Competitive Sealed Bidding.
1. Negotiations
				 after unsuccessful competitive sealed bidding will be implemented pursuant to
				 R.I. Gen. Laws §
												37-2-20.
E. Sole Source Procurement and
				 Emergency Procurements.
1. Sole Source
				 Procurement and Emergency Procurements shall be implemented in accordance with
				 R.I. Gen. Laws §
												37-2-18.
F. Small Purchases and
				 procurements, not to exceed an aggregate amount of ten thousand dollars
				 ($10,000) for construction and five thousand dollars ($5,000) for all other
				 purchases may be made by the purchasing agent at the established catalogue or
				 market price of commercial items sold in substantial quantities to the general
				 public. In the case of all other small purchases as defined in this section,
				 the purchasing agent shall procure items in any manner it believes reasonable.
				 When practicable, the purchasing agent shall make inquiries from at least three
				 (3) sources to determine what is a reasonable price. The inquiries may be made
				 by telephone. No such inquiries are required when the price of the item or
				 service is not expected to exceed one hundred dollars ($100).