Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart C - Administration and Fiscal Management › Article II - County-Administered Services › Chapter 3170 - ALLOWABLE COSTS AND PROCEDURES FOR COUNTY CHILDREN AND YOUTH SOCIAL SERVICE PROGRAMS › FISCAL MANAGEMENT OF COUNTY AGENCY › Section 3170.93 - Contracts

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Contracts between Department and counties.
The Department may
						enter into a purchase of service agreement annually with counties who wish to
						provide social services under Title XX and the comprehensive annual services
						program plan.
(b)
Purchase
						of service requirements.
The county shall maintain a written contract
						or purchase of service agreement with providers to which clients are regularly
						referred, or with which the county agency, the juvenile probation office, and
						the court have a continuing relationship. This includes program-funded
						facilities. The contract shall represent a legally binding agreement between
						the county and the provider, and shall be renewed annually.
(c)
Conformity.
The contract
						shall provide for conformity with the regulations or procedures promulgated by
						the Department. The contract shall specify the types of services provided by
						the contracting agency for the county. In the case of unit of service agencies,
						the rate of reimbursement for a service shall be cited. In no case shall a
						provider agency be retroactively awarded an increased rate of
						reimbursement.
(d)
Suspension or revocation of contract.
A county may suspend or
						revoke a contract if the contractor substantially fails to meet the
						regulations, standards, or terms of the contract during the period when the
						contract is in effect.
(e)
Service contracts or agreements.
(1) Services purchased by contract or
						agreement shall bear the signature of the chairperson of the county
						commissioners, or a duly authorized representative, and the director or
						administrator of the service provider. Purchased service contracts or
						agreements shall also include the following:
(i) Contracting parties and
						addresses.
(ii) Effective date and
						term of the contract.
(iii)
						Contracted amount or unit price and payment schedule.
(iv) Provisions for contract modification,
						amendments, or termination.
(v)
						Prohibition against reassignment of the contract without permission of the
						county.
(vi) Work statement,
						including the service provider's location and hours of operation.
(vii) Required reports for the county and the
						Department.
(viii) Maintenance and
						retention of required reports, documents, and accounting books.
(ix) Audit rights on the records in
						subparagraph (viii) and inspection rights of performance by the county and the
						Department.
(x) Procurement of
						liability insurance.
(xi) Client
						confidentiality and right of privacy.
(xii) Units of service to be provided and
						their definitions.
(xiii) A
						provision that the parties to the contract shall not discriminate against any
						employe, client, or other persons on account of race, color, sex, religious
						creed, national origin, age, or handicap.