Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part II - Subsidy Program Vendor Requirements for Family Day Homes › Section 8VAC20-790-420 - Procedures for emergencies

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  vendor shall have a written emergency preparedness plan that addresses
				  caregiver responsibility and home readiness with respect to emergency
				  evacuation, relocation, lockdown, and shelter-in-place procedures. The plan
				  shall address the most likely to occur emergency scenarios, including fire,
				  severe storms, flooding, tornadoes, loss of utilities, earthquakes, intruders,
				  violence on or near the premises, chemical spills, and facility damage or other
				  situations that may require evacuation, lockdown, or
				  shelter-in-place.
B. The emergency
				  preparedness plan shall contain procedural components for:
1. Sounding of alarms (evacuation, intruder,
				  shelter-in-place such as for tornado or chemical hazard);
2. Emergency communication to include:
a. Notification of local authorities (fire
				  and rescue, law enforcement, emergency medical services, poison control, health
				  department, etc.), parents, and local media; and
b. Availability and primary use of
				  communication equipment;
3. Evacuation and relocation procedures,
				  including:
a. Assembly points, designated
				  relocation site, head counts, primary and secondary means of egress, and
				  complete evacuation of the buildings;
b. Accommodations or special requirements for
				  infants, toddlers, and children with special needs to ensure their safety
				  during evacuation or relocation;
c.
				  Securing of essential documents (attendance record, parent contact information,
				  etc.) and special health care supplies to be carried off site on immediate
				  notice;
d. Method of communication
				  after the evacuation; and
e.
				  Procedure to reunite children with a parent or authorized person designated by
				  the parent to pick up the child;
4. Shelter-in-place, including:
a. Scenario applicability, inside assembly
				  points, head counts, and primary and secondary means of access and
				  egress;
b. Accommodations or
				  special requirements for infants, toddlers, and children with special needs to
				  ensure their safety during evacuation or relocation;
c. Securing essential documents (attendance
				  record, parent contact information, etc.) and special health supplies to be
				  carried into the designated assembly points;
d. Method of communication after the
				  shelter-in-place; and
e. Procedure
				  to reunite children with a parent or authorized person designated by the parent
				  to pick up the child;
5.
				  Lockdown procedures, including:
a. Methods to
				  alert caregivers and emergency responders;
b. Methods to secure the family day home and
				  designated lockdown locations;
c.
				  Methods to account for all children in the lockdown locations;
d. Methods of communication with parents and
				  emergency responders;
e.
				  Accommodations or special requirements for infants, toddlers, and children with
				  special needs to ensure their safety during lockdown; and
f. Procedure to reunite children with a
				  parent or authorized person designated by the parent to pick up the
				  child;
6. Caregiver
				  training requirements, drill frequency, and plan review and update;
				  and
7. Continuity of operations
				  procedures to ensure that essential functions are maintained during an
				  emergency.