Rhode Island Code of Regulations › Title 825 - Housing and Mortgage Finance Corporation › Chapter 10 - Rules Relative to Agency Administration › Subchapter 00 - N/A › Part 3 - Access to Public Records (825-RICR-10-00-3) › Section 825-RICR-10-00-3.5 - PROCEDURES FOR OBTAINING ACCESS

Current through June 14, 2024
A. A request to inspect and/or copy Public Records of the Corporation (the "Request") shall be presented in writing to the Public Records Officer. Except as otherwise provided herein, requests shall be made by completing the Public Records Request Form (the "Form") available on the Corporation's website or the substantial equivalent. The Form or substantial equivalent shall be presented to the Public Records Officer by email to recordsrequests@rihousing.com or by mail delivered to the Corporation's headquarters and addressed as follows: Rhode Island Housing, 44 Washington Street, Providence, Rhode Island 02903, ATTN: Records Requests. Requests for Public Records maintained or kept on file by the Corporation pursuant to the Administrative Procedures Act and other readily available records may be made orally to the Public Records Officer at the Corporation's headquarters. Requests that do not conform to the procedures in this subsection may be denied.
B. The Corporation will exert reasonable efforts to honor the Request within ten (10) business days of receipt of the Request and, if necessary, will provide a written explanation of the need for any additional time to comply, which need arises from the voluminous nature of the request, the number of requests pending, the difficulty in searching for and retrieving or copying the requested records, or other good cause permitted by law.
C. The Corporation shall not be obligated to produce for inspection or copying records which are not in the possession of the Corporation.
D. At the election of the person making the Request, the Corporation will provide copies of the Public Records electronically, by facsimile, by mail, or by in-person pick up in accordance with the requesting person's choice, unless it would be unreasonably burdensome or costly to do so. In the alternative, the person seeking access to the Public Records shall be notified in writing when the Public Records are available and shall be provided with an appointment to examine the Public Records. The person requesting delivery shall be responsible for the cost of delivery, if any.
E. The Corporation may charge fees for search and retrieval of public records, as well as fees for producing photocopies on a per page basis, consistent with the Act. The Corporation will provide an estimate of such fees at the request of the person making the public records Request.
F. The Corporation is not required to reorganize, consolidate, or compile data which is not maintained by the Corporation in the form requested. The Corporation is not required to create lists or breakdowns that do not exist at the time of the Request. The Corporation is not required to create documents or calculations that do not exist at the time of the Request.
G. The Public Records Officer may restrict access to specified times and days, consistent with these Rules, if it is determined that this is necessary or appropriate to prevent unnecessary disruption of the Corporation's work.