Texas Administrative Code › Title 34 - PUBLIC FINANCE › Part 1 - COMPTROLLER OF PUBLIC ACCOUNTS › Chapter 5 - FUNDS MANAGEMENT (FISCAL AFFAIRS) › Subchapter F - CLAIMS PROCESSING-GENERAL REQUIREMENTS › Section 5.61 - Approval and Certification of Certain Payment, SPRS, and USPS Documents

Current through Reg. 49, No. 28; July 12, 2024
(a) Definitions. The following words and
				  terms, when used in this section, shall have the following meanings, unless the
				  context clearly indicates otherwise.
(1)
				  Appropriation year--The accounting period beginning on September 1st and ending
				  the following August 31st.
(2)
				  Certification--A state agency's declaration to the comptroller that:
(A) the goods or services received by the
				  agency comply with contract requirements; and
(B) the invoice received by the agency for
				  the goods or services is correct.
(3) Chief deputy--For a state agency that is
				  administered by an elected or appointed state official, the individual
				  authorized by law to administer the agency during the official's absence or
				  inability to act.
(4)
				  Comptroller--The comptroller of public accounts for the State of
				  Texas.
(5) Executive director--The
				  individual who is the chief administrative officer of a state agency that is
				  headed by a governing body. The term excludes a member of that body.
(6) Governing body--The board, commission,
				  committee, council, or other group of individuals that is collectively
				  authorized by law to administer a state agency.
(7) Head of agency--The elected or appointed
				  state official who is authorized by law to administer a state agency.
(8) Include--A term of enlargement and not of
				  limitation or exclusive enumeration. The use of the term does not create a
				  presumption that components not expressed are excluded.
(9) Institution of higher education--Has the
				  meaning assigned by Education Code, §
											61.003.
(10) May not--A prohibition. The term does
				  not mean "might not" or its equivalents.
(11) Non-payment document--The paper or
				  electronic document that a state agency submits to the comptroller for the
				  purpose of requesting the comptroller to post or correct certain accounting
				  information in USAS. The term does not include a payment, SPRS, or USPS
				  document.
(12) Texas identification
				  number--The 11 digit number that the comptroller assigns to each payee of a
				  warrant issued or electronic funds transfer initiated by the
				  comptroller.
(13) Mail code--The
				  three digit number associated with a Texas identification number that documents
				  disbursement instructions.
(14)
				  Payment document--The paper or electronic document that a state agency submits
				  to the comptroller for the purpose of requesting the comptroller to make a
				  payment on the agency's behalf. The term includes a document that uses the
				  appropriated or other funds of a state agency to make a payment to another
				  state agency. The term does not include a USPS or SPRS document or a
				  non-payment document.
(15) Payroll
				  document--The type of payment document that the comptroller requires a state
				  agency to submit when requesting payment of the compensation of state officers
				  and employees or certain other types of payments. The term does not include a
				  USPS or SPRS document.
(16) State
				  agency--A department, board, commission, committee, council, agency, office, or
				  other entity in the executive, legislative, or judicial branch of Texas state
				  government, the jurisdiction of which is not limited to a geographical portion
				  of this state. The term includes an institution of higher education.
(17) USAS--The uniform statewide accounting
				  system.
(18) USPS--The uniform
				  statewide payroll/personnel system.
(19) USPS document--The document that a state
				  agency electronically submits to USPS for the purpose of requesting the
				  comptroller to pay the compensation of state officers and employees or to make
				  certain other types of payments. The term does not include a payment, SPRS, or
				  non-payment document.
(20)
				  SPRS--The standardized payroll/personnel reporting system.
(21) SPRS document--The document that a state
				  agency electronically submits to SPRS for the purpose of requesting the
				  comptroller to pay the compensation of state officers and employees or to make
				  certain other types of payments. The term does not include a payment, USPS, or
				  non-payment document.