Pennsylvania Code › Title 55 - HUMAN SERVICES › Part II - Public Assistance Manual › Subpart D - Determination of Need and Amount of Assistance › Chapter 183 - INCOME › MONTHLY ASSISTANCE PAYMENT DETERMINATION › Section 183.104a - Additions to or deletions from a budget group-statement of policy

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Cash
					 assistance.
(1) Section
					 183.104 (relating to deletions
					 from the budget group) provides for removal of a person from a budget group
					 effective with the first payment that can be reached after proper notice as
					 specified in §
												133.4 (relating to procedures).
					 However, persons under a sanction will continue to be removed effective with
					 the first payment month.
(2) In
					 most cases, Advance Notice (PA/FS 162-A) is the proper notice. However, Advance
					 Notice is waived and Confirming Notice (PA/FS 162-C) is used in the following
					 two instances:
(i) A client requests the
					 change and consents to the decrease in writing (
See
§
					 133.4(b)(2)(ii)(A)).
(ii) A budget
					 group enrolled in the Monthly Reporting system reports a change on the Monthly
					 Reporting Form (MRF) or Late/Incomplete Notice (LIN).
(3) In addition to removing persons promptly
					 in accordance with established deadlines, the CAO shall ensure that persons are
					 authorized initially or added to existing budget groups as quickly as possible.
					 Consistent with the requirements of Chapters 125 and 133 (relating to the
					 application process; and redetermining eligibility), a person shall receive
					 eligibility determinations no later than 30 days from the date of receipt of a
					 completed, signed Common Application Form (CAF). The procedures to be followed
					 when an applicant requests removal from an existing budget group and
					 authorization of assistance in his own name; or from a person who wishes to add
					 someone to his budget group are as follows:
(i) A CAF is mailed or provided on the same
					 day that assistance is requested. Requests are documented on a PA 601 Notes
					 page. The applicant is informed that the CAF may be mailed or brought to the
					 office at any time and that the sooner it is filed, the sooner assistance can
					 begin.
(ii) An interview is
					 scheduled with the applicant as soon as possible after the request for
					 assistance, but no later than 13 days from the date of the request.
(iii) At the interview, the CAF is accepted
					 and date stamped if it has not already been received in the mail. The worker
					 shall assist the applicant with completion of the CAF as necessary.
(iv) Applicants moving from one budget group
					 to another, if determined eligible, shall be added to the new budget group no
					 earlier than the effective date of removal from the other budget
					 group.
(4) The following
					 are case examples of the proper application of the policy:
Example I.
Mrs. Smith receives
						assistance for herself and five children.
Payment
								  Dates
Benefit Hold Deadline
7/7
7/1
7/21
7/16
8/5
7/31
8/19
8/14
A.
					 7/17-Mrs. Smith's son James, moves in with his grandmother, Mrs. Jones. Mrs.
					 Jones calls the CAO to report that James is in her household. The worker sends
					 a CAF that day and schedules an application interview for 7/22.
7/22-Mrs. Smith reports the change in household
						composition. A PA/FS 162-A is sent.
8/1-Appeal period expires after PA/FS 162-A sent.
8/19-James is removed from his mother's grant. (First
						check that can be reached after proper notice.)
B. 7/22-Mrs. Jones, James' grandmother, comes
					 into the CAO for her interview. Her CAF is filed and date-stamped. Therefore,
					 an eligibility determination shall be made no later than August 5. Mrs. Jones
					 is interviewed and eligibility is established.
Payment
								  Dates
Benefit Hold Deadline
7/9
7/6
7/23
7/20
8/7
8/4
8/21
8/18
8/1-James is added to Mrs. Jones' grant effective with
						the 8/21 check. A supplemental check is issued to cover 8/19 through 8/20.
Example II.
Mr. Clark receives
						assistance for himself, his wife and their three children.
Payment
								  Dates
Benefit Hold Deadline
7/16
7/13
7/30
7/27
8/14
8/11
8/28
8/25
6/30-Mrs. Clark and children leave the household due to
						physical abuse.
7/1-Mrs. Clark visits the CAO, confirms her change of
						address and requests assistance for herself and the children. A PA/FS 162-A is
						sent to Mr. Clark to confirm decrease and category change effective 7/16. A CAF
						is given to Mrs. Clark and an interview is scheduled for 7/8.
7/8-Mrs. Clark is interviewed and eligibility is
						established. AFDC is authorized effective 7/16.
7/11-Appeal period expires for Mr. Clark and Mrs. Clark
						and children removed from Mr. Clark's grant effective 7/16.