Virginia Administrative Code › Title 4 - CONSERVATION AND NATURAL RESOURCES › Agency 5 - DEPARTMENT OF CONSERVATION AND RECREATION › Chapter 36 - STANDARD FEES FOR USE OF DEPARTMENT OF CONSERVATION AND RECREATION FACILITIES, PROGRAMS, AND SERVICES › Section 4VAC5-36-210 - Conference center and meeting facility fees

Current through Register Vol. 40, No. 24, July 15, 2024
CONFERENCE CENTERS (TAXABLE)
Prices may be discounted and/or waived by the
							 director when necessary to create competitive bids for group sales.
FEE
Hemlock Haven Conference Center at Hungry
							 Mother
Main Hall (Capacity: 240)
$350 per day
Upper Level Dogwood Room (Capacity: 50)
$200 per day
Lower Level Board Room: (Capacity: 16)
$100 per day
Ferrell Hall (Entire complex from 8 a.m. through 10
							 p.m.)
$575 per day
Day Use Recreational Package (Includes all outside
							 recreational facilities)
0 - 250 persons
$300 per half-day
$600 per full-day
251 - 500 persons
$425 per half-day
$850 per full-day
501 + persons
$575 per half-day
$1,200 per full-day
Cedar Crest Conference Center at Twin Lakes
Complex: Doswell Hall with deck, grounds, volleyball,
							 horseshoes; Kitchen, Latham and Hurt Rooms NOT included.
$229 per 4 hours
$459 per day
$53 each extra hour
Doswell Meeting Room: Meeting Room only; no kitchen
							 or dining room.
$164 per room per 4 hours
$328 per room per day
$37 each extra hour
Small breakout rooms with main room: Latham and
							 Hurt.
$65 per room per 4 hours
$131 per room per day
$21 each extra hour
Small breakout rooms without main room.
$98 per room per 4 hours
$196 per room per day
$37 each extra hour
Picnic Shelter or Gazebo at Cedar Crest.
$68 per 4 hours
$131 per day
$11 each extra hour
Kitchen rental only available with complex
							 rental.
$105 per event
Kitchen Cleaning Fee: Deposit.
$150 per event
Chippokes Plantation Meeting, Conference, and Special
							 Use Facilities
Mansion Conference Room.
$26 per hour
Mansion or Historic Area Grounds (Includes parking
							 for party rental).
$525 per 4 hours
Mansion Board Room
$105 per 4 hours
Chippokes Plantation Conference Shelter (Available on
							 reservation basis only).
$105 per 4 hours
Wedding Package (includes historic area grounds,
							 gardens, tent set up and take down, 10 60-inch round tables, 10 standard size
							 rectangle tables, 100 folding chairs, Wedding Coordinator, changing room for
							 bride and groom, Mansion kitchen area, boardroom, no fee for wedding
							 rehearsal).
$1,412 per 4 hours
$2,073 per 8 hours
$50 nonrefundable reservation fee
Southwest Virginia Museum
DAY
EVENING
Victorian Parlor
Up to 30 People (8 tables - 30 chairs) OR Up to 50
							 people (50 chairs and head table)
$42
$68
Additional meeting rooms: Victorian Parlor must be
							 rented in order to rent additional rooms.
Hallway (downstairs) (Includes three existing tables
							 with linens)
$11
$11
Additional Hours
$10 per hour
$10 per hour
Exceeding approved hours
$20 per hour
$20 per hour
Wedding Portraits
$52 per 2 hours
$78 per 2 hours
Wedding Packages
EVENT
Wedding Package A: Accommodates 100 people. Use of
							 arbor in Victorian Garden. Setup of 100 chairs. One parking attendant. Use of
							 wedding space for previous night's rehearsal. Bride and groom dressing rooms.
							 Free use of facilities for wedding portrait (must be scheduled).
$500
Wedding Package B: Accommodates 100 people. Use of a
							 40x40 Tent. Small platform stage (4"H x 8'W x 8'L). Accent rope lighting. Setup
							 of 100 chairs. One parking attendant. Use of wedding space for previous night's
							 rehearsal. Bride and groom dressing rooms. Free use of facilities for wedding
							 portrait (must be scheduled).
$1,500
Wedding Package C: Accommodates 200 people (this
							 requires an off-site reception area). Use of a 40x60 tent. Small platform stage
							 (4"H x 8'W x 8'L). Accent rope lighting. Setup of 200 chairs. Two parking
							 attendants. Use of wedding space for previous night's rehearsal. Bride and
							 groom dressing rooms. Free use of facilities for wedding portrait (must be
							 scheduled).
$2,500
Reception Packages
Casual Reception Package A: May be reserved with
							 Wedding Package A or B. Use of Victorian Parlor or foyer; parlor set with
							 serving tables and linens. Use of serving kitchen.
$200
Casual Reception Package B: May be reserved with
							 Wedding Package A or B. Use of 20x30 tent; set with tables and linens. Use of
							 serving kitchen.
$300
Formal Reception Package C: May be reserved with
							 Wedding Package A or B. Use of 40x60 tent; sit-down reception for 100 to
							 include tables, linens and chairs. Use of serving kitchen.
$2,250
Wedding and Reception Combination Package
Wedding and Reception Combination Package:
							 Accommodates 100 people. Both wedding and reception are held under the same
							 tent. Use of a 40x60 tent. Small platform stage (4"H x 8'W x 8'L). Accent rope
							 lighting. Setup of 100 chairs. One parking attendant. Use of wedding space for
							 previous night's rehearsal. Bride and groom dressing rooms. Free use of
							 facilities for wedding portrait (must be scheduled). Back of tent set with
							 serving tables and linens. Use of serving kitchen.
$2,500
Damage Fee: a minimal damage fee will be assessed to
							 the person(s) renting the property for damage to the site.
$200
Wilderness Road (Mansion and Ground Rental)
Karlan Mansion and Grounds Rental
$350 for first day
$150 for each additional day
Wilderness Road Visitor Center Theater
$50 per 4 hours
Cove Ridge Center at Natural Tunnel:
PRIVATE FEE
EDUCATIONAL FEE
Cove Ridge Center Annual Membership: Membership
							 entitles organization to a 25% discount on facility rental fees and group rates
							 on all programming offered through the center.
$1,050 per year
$525 per year
Day Use: Exclusive use of the auditorium, meeting
							 room, resource library, catering kitchen, great room with stone fireplace and
							 deck for two consecutive half-day rental periods, and parking passes.
$415
$210
Overnight Use of one dorm: Includes Day Use Package
							 plus one dorm rooms for one night and swimming (in season).
$683
$498
Overnight Use of both dorms: Includes Day Use Package
							 plus two dorm rooms for one night and swimming (in season).
$892
$656
Wedding Package Day Use: Exclusive use of the
							 auditorium, meeting room, resource library, catering kitchen, great room with
							 stone fireplace and deck for three consecutive half-day rental periods, and
							 parking passes.
$525
NA
Wedding Package Overnight: Includes Day Use Package
							 plus one dorm for one night and swimming (in season).
$919
NA
Wedding Package Overnight: Includes Day Use Package
							 plus both dorms for one night and swimming (in season).
$1,102
NA
Wedding Package with Amphitheater: Rental of the park
							 amphitheater in conjunction with any of the above wedding packages.
$236 for the rental period
NA
Additional seating on deck (only available with
							 exclusive use of the center).
$42
$0
Auditorium
$150 per half day
$250 per full day
$99 per half day
$183 per full day
Classroom - Library (half-day)
$63
$47
One dorm: Overnight lodging for up to 30, includes
							 swimming (in season) and parking passes.
$420 per night April 1-October 31
$378 per night November 1-March 31
$315 per night April 1-October 31
$283 per night November 1-March 31
Both Dorms: Overnight lodging for up to 60, includes
							 swimming (in season) and parking passes.
$630 per night April 1-October 31
$567 per night November 1-March 31
$472 per night April 1-October 31
$425 per night November 1-March 31
Per Person Student Rate for Overnight Dorm Use
$13 per person
$13 per person
Kitchen Use (when not included in package)
$50 per event
$50 per event
Pocahontas Heritage Center : All reservations require
							 50% down at time of reservation (Nonrefundable within 14 days of event)
PRIVATE FEE
EDUCATIONAL FEE
Large Room (Capacity: seated at tables 50; reception
							 style 125, auditorium 80: includes tables, chairs, and warming kitchen)
$131 per 4 hours
$236 per full-day
$26 each extra hour
$78 per 4 hours
$141 per full-day
$15 each extra hour
Powhatan Dining Hall (when renting two-day and
							 three-day packages, first day begins at 10:00 a.m. and each subsequent day
							 starts at 8:00 a.m.)
$325 per full day (10 a.m.-10 p.m.)
$590 two-day package
$900 three-day package
Swift Creek Dining Hall
$500 per full day (10 a.m.-10 p.m.)
$800 two-day package
$1,400 three-day package
Grayson Highlands
FEE
Wedding Packages:
0 - 100 persons
101 - 150 persons
151 - 200 persons
$100
$150
$200
Westmoreland
FEE
Tayloe and Helen Murphy Hall Meeting Facility:
							 Includes Main Meeting Room, Kitchen, and Grounds
$500 (8 a.m. to 10 p.m.)
$350 additional rental days after first day
Wedding and Reception Package for Tayloe and Helen
							 Murphy Hall: The hours accompanying this package are 10:00 a.m. to 10:00 p.m.
							 on Friday, 8:00 a.m. to 10:00 p.m. on Saturday, and 9:00 a.m. to 2:00 p.m. on
							 Sunday.
$1,000
Potomac Overlook Rental
$55 per day
Kitchen Clean Up Fee: (Waived if renter cleans
							 facility)
$250 per event
Potomac River Retreat: Table and Chair Set-up
$40
Fairy Stone
Fayerdale Hall Meeting Facility Weekend Rental.
							 Includes Friday, Saturday, and Sunday
One Day Rental
$236 (8 a.m. to 10 p.m.)
Two Consecutive Days Rental
$315
Three Consecutive Days Rental
$366
Fayerdale Hall Meeting Facility Weekday Rental.
							 Includes Monday through Thursday only.
One Day Rental
$75 (8 a.m. to 10 p.m.)
Two Consecutive Days Rental
$125
Three Consecutive Days Rental
$174
Four Consecutive Days Rental
$225
Douthat
Restaurant (includes table set-up)
$236
Allegheny Room: Up to 30 persons.
$158 per day
Wedding Package: Conference room and amphitheater
							 (see "amphitheater section") on day of wedding, plus an extra half-day
							 amphitheater for rehearsal.
$289
First Landing
Trail Center Conference Room and Meeting
							 Facility
$280 per day
Lake Anna
Visitor Center
$32 per half-day
$53 per full day
Concessions Building Rental
$100 per day
Bear Creek Lake
Meeting facility
$350 per day (Memorial Day weekend through October
							 31)
$236 per day (November 1 up to Memorial Day
							 weekend)
$25 each extra hour
Wedding Package
$400 per day (Memorial Day weekend through October
							 31)
$315 per day (November 1 up to Memorial Day
							 weekend)
Claytor Lake
Marina Meeting Facility: Includes facility, chairs,
							 and tables.
$633 per day, Friday - Sunday
$275 per day, Monday - Thursday
$1,203 per two days
Wedding Package: Includes rental of facility, chairs,
							 tables, gazebo, and special use permit ($10 permit fee is waived with
							 package).
$702 per day package
$1,395 per two-day package
Leesylvania Wedding/Function Package: Includes Rental
							 of: Lee's Landing Picnic Shelter, 100 Chairs, 15 Tables, and Parking for up to
							 50 vehicles.
$840 per half-day
$945 per full-day
Mason Neck
Small Wedding Package: Includes two 10 foot by 10
							 foot canopies, up to 50 chairs, and parking for up to 25 cars.
$250 per event
Wedding Package: Includes a 20 foot by 40 foot tent,
							 up to 100 chairs, and parking for up to 50 cars.
$788 per event
Parking Attendant
$53 per 4 hours
Smith Mountain Lake
Meeting room at Visitor Center
$158 per day
Exceeding approved hours. All parks unless otherwise
							 noted below.
$25 per hour
Sky Meadows
Timberlake House Meeting Room
Capacity 15 people
$150 per day 8 a.m. to 5 p.m.
$50 additional per day to extend rental to 8
							 p.m.
Timberlake House Kitchen (in conjunction with rental
							 of meeting room)
$25 per day or part of day
Equipment and Services Associated with Meetings and
							 Rentals:
Microphone/Podium Rental
$15 per day
Stage Section Rental: 4' x 4'
$24 per event
First Landing
Trail Center Pergola
$95 per 3 hours
Chair Rentals
White, padded
$3.00
White, plastic event chair
$1.50
Standard folding chair
$1.00
Table Rentals
Rectangular, 6'
$7.50
Rectangular, 8'
$8.00
Round, 4'
$7.50
Round, 5'
$8.75
Round, 6'
$15
Linen Rentals: All parks unless otherwise
							 noted
Table cloth only
Place settings
$3.00 per table
$2.00 each
Wilderness Road
Table cloth
$7.00
Twin Lakes
Overlay
$1.25 per table
Napkins
$0.40 per napkin
Fax
First 2 pages free
$2.00 each extra page
Copies
Single copy free
$0.15 each extra copy
Lost Key Fee
$10
Easels
$5.00 per day
Overhead Projector
$10 per day
TV with VCR
$10
Second TV
$10
Overhead Projector with Screen
$10
Slide Projector with Screen
$10
Flip Chart
$10
Event Set-up and Clean Up Fees
First Landing
Table and Chair Set-up Fee
$40 per event
Park labor to clean up after special events and
							 facility rentals if not done in accordance with rental agreement or use
							 permit
$50 per hour
Notes on conference and meeting facilities fees:
1. Conference and meeting facilities require
				a 30% prepayment due 10 days after making reservation, and payment of the full
				balance prior to or on the first day of the reservation. Cancellations made 14
				or more days prior to the first day of the reservation shall be charged the
				lesser of 10% of the total fee or $100. Cancellations made less than 14 days
				prior to the first date of the reservation shall be charged 30% of the total
				fee.
2. Alcohol use during weddings
				at the Southwest Virginia Museum: Weddings held during public operating hours
				of the museum will not be allowed to serve alcohol. Weddings held after regular
				operating hours of the museum must comply with ABC permit laws and have alcohol
				in the designated reception areas.
Statutory Authority: § 10.1-104 of the Code of
					 Virginia.