Code of Vermont Rules › Agency 80 - ADMINISTRATIVE AND ADVISORY AGENCIES › Sub-Agency 240 - HEALTH POLICY COUNCIL › Chapter 002 - COUNCIL MEMBERSHIP COMMITTEE › Section 80 240 002 - COUNCIL MEMBERSHIP COMMITTEE

Current through June, 2024
RULES: Pursuant to 18 V.S.A. 2352(f)
1. Not earlier than 30 days after the date of
			 the last notice published in accordance with 2352(f), the Council membership
			 committee shall convene the organization meeting for each nominating committee
			 provided for in that section. The nominating committee shall not convene until
			 pending grievances are decided.
2.
			 Organizations eligible to participate in the nominating procedure will be
			 certified by the Council Membership Committee prior to the nominating committee
			 meeting.
3. A designee of the
			 Council membership committee shall act as temporary chairperson for each
			 organizing meeting of a nominating committee.
4. The temporary chairperson shall call the
			 meeting of the nominating committee to order and shall appoint a temporary
			 secretary of the meeting.
5. The
			 secretary shall call the roll and record the names of the persons present and
			 identify each person's organization. Since credentials questions are intended
			 by statute to be adequately dealt with through the grievance procedures
			 mandated by statute, the temporary chairperson's authority shall be limited to
			 determining if the persons attending do in fact represent organizations
			 previously accredited pursuant to the statute.
6. The secretary shall state the means by
			 which notice of the meeting was given if so requested, and place the names and
			 addresses of all notices into the files of the Council.
7. A quorum of the initial meeting shall
			 consist of representatives of not fewer than two category organizations and not
			 less than three total persons, except that if fewer than three category
			 organizations have been identified and accredited prior to the date of the
			 organizations meeting, the three persons may all represent the same category
			 organization.
8. The temporary
			 chairperson shall advise the membership of the meeting of the purposes of the
			 meeting and answer any questions about the nature of the Council, the duties of
			 the Board and the purposes of the initial nominating committee
			 meeting.
9. The temporary
			 chairperson shall thereafter accept nominations for a permanent chairperson and
			 a permanent secretary for the initial meeting. The temporary chairperson shall
			 preside during the election of permanent officers, and thereafter the permanent
			 chairperson and secretary shall conduct the meeting. The temporary officers may
			 serve as permanent officers. The Council Membership Committee shall provide a
			 "Summary of Rules" which the nominating committee may adopt as their own rules
			 of procedure, which are attached and part of these rules. However, the meeting
			 may also adopt its own rules of procedure, provided that all matters to be
			 decided including the adoption of rules of procedure by the committee shall be
			 decided by a majority vote of individuals present and not by a majority of
			 organizations represented, and provided further that nominees to the Health
			 Policy Council shall be limited to members of categories to be represented.
			 Nominees do not need to be present to be nominated, but they must have
			 previously indicated a willingness to accept the nomination if made.
10. Following the adoption of permanent
			 procedural rules, the permanent chairperson shall solicit nominations from
			 among those individuals present. Nominations do not require a second. After all
			 nominations have been offered, the permanent chairperson shall entertain a
			 motion to close nominations.
11. If
			 seven or more nominations have been offered, the nominating committee shall
			 cast their ballots and then shall reballot among the five nominees who have
			 received the most votes. If only five nominees receive votes, there shall be no
			 reballoting and the three nominees with the most votes shall be declared the
			 winners. Ties shall be decided by reballoting.
12. Each member of the nominating committee
			 shall be eligible to cast one vote. All voting shall be by ballot.
13. Matters not specifically governed by
			 these temporary rules or the permanent rules of procedure shall be governed by
			 the most recent edition of Roberts Rules of Order.
14. The names of all the nominees shall be
			 recorded in the minutes of the meeting and a certified copy of the minutes,
			 subscribed by the permanent chairperson and secretary of the committee. All
			 ballots shall be maintained by the Council until the appointment is made by the
			 Governor. Nominees shall submit pertinent biographical information for
			 consideration by the Governor.
15.
			 The nominations shall be retained for ten (10) working days by the Council to
			 allow for the filing of any grievance and they then shall be forwarded to the
			 Governor forthwith.
16. All
			 grievances must be decided before nominations are forwarded to the
			 Governor.
17. If the Governor
			 requests a new slate of nominees according to the provisions of 2352(a) 18
			 V.S.A., readvertising according to 2352(f) shall not be done.
SUMMARY OF RULES: Nominating Meeting Board of Directors
1. The meeting is called to
			 order.
2. A quorum is
			 determined.
3. A chairperson is
			 nominated and elected.
4. A
			 secretary is nominated and elected. This can be the same person as the
			 chairperson.
5. Rules are adopted
			 (i.e. the following steps, 6-11).
6. Nominations are made from the floor.
			 Nominations do not require a second.
7. Once all nominations have been made, a
			 motion to close nominations is made.
8. Ballots are cast.
9. If they are seven or more nominations,
			 there is a re-balloting among the top five vote getters.
10. Each person can cast one vote.
11. The winners are declared and the meeting
			 is adjourned.
GRIEVANCE PROCEDURES: Council Membership Committee Pursuant to
				Section 2352(f)
DEFINITIONS:
A. Any
			 claim by an organization that it was excluded from participation in the
			 nominating procedure specified in section 2352(f) of 18 V.S.A. or that there
			 was a violation, misrepresentation or inequitable application of any law, rule
			 or procedure governing the board nominating process shall constitute a
			 grievance.
B. The aggrieved body is
			 the organization making the claim.
C. All time limits consist of work days
			 excluding weekends and state holidays.
D. Council means the Health Policy Council.