Oregon Administrative Rules › Chapter 459 - OREGON PUBLIC EMPLOYEES RETIREMENT SYSTEM › Division 1 - PROCEDURAL RULES › Section 459-001-0015 - Conduct of Meetings of the Board

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Meetings of the Board shall be conducted
			 by and shall be under the control of the Chair of the Board. In the Chair's
			 absence, the Vice Chair shall preside. In the absence of both the Chair and the
			 Vice Chair, the Board shall designate, by a majority vote, one of its members
			 to preside.
(2) At the commencement
			 of the Board meeting, any member of the public wishing to be heard on an item
			 on the agenda shall advise the Chair of that person's name, address, and
			 affiliation. Such person(s) may be heard at the discretion of the
			 Chair.
(3) The Chair may set
			 reasonable time limits for oral presentation by members of the public, and may
			 exclude or limit cumulative, repetitious, or immaterial matter.
(4) The Chair, or any member of the Board,
			 shall have the right to question or examine any member of the public making a
			 presentation at the board meeting. The Chair may permit others to examine such
			 persons.
(5) No rebuttal or
			 additional statements by any member of the public shall be permitted by the
			 Chair, unless allowed by the Chair.
(6) If the number of persons wishing to be
			 heard on a scheduled agenda item exceeds the number the Chair believes can be
			 reasonably accommodated during the time available to the Board for the meeting,
			 the Chair may require persons wishing to be heard to submit their views by
			 written statements rather than orally. With the approval of the majority of the
			 Board, the Chair may also schedule a special hearing on the subject at a future
			 time and date before a Hearings Officer designated by the Chair. If such
			 special hearing is scheduled by the Chair, the designated Hearings Officer
			 shall reduce witness statements to a condensed written report and provide it to
			 members of the Board on or before a date set by the Chair.
(7) The Chair may, where practicable, receive
			 all physical and documentary evidence presented by members of the public
			 permitted to be heard at a Board meeting. Exhibits shall be marked and shall
			 identify the person offering the exhibit. Exhibits shall be preserved by the
			 System for one year, or at the discretion of the Chair, returned to the person
			 offering the exhibit.
(8) A
			 verbatim oral, written, or mechanical record shall be made of all meetings of
			 the Board, or, in the alternative, a record in the form of minutes of the
			 Board.
(9) Members of the public
			 wishing to be heard by the Board on subjects not scheduled on the agenda may be
			 heard at the discretion of the Chair.
(10) The Board may exclude members of the
			 public from an executive session of a meeting of the Board to the extent
			 permitted by ORS 192.660.
(11) No final action may be taken by the
			 Board in an executive session. When an executive session is held in conjunction
			 with a public session, the Board shall return to public session before taking a
			 final action.
(12) A notice of an
			 executive session that is not held in conjunction with a public session shall
			 inform the public and interested persons of time and place at which a public
			 session will be held to make a final or formal decision.
(13) Representatives of the news media shall
			 be allowed to attend an executive session of a Board meeting other than those
			 held under ORS 192.660(1)(d).
			 The Board requires that all discussion and information provided in an executive
			 session be undisclosed unless disclosure is specifically authorized by the
			 Board.
(14) No person shall smoke
			 any cigar, cigarette, or tobacco in any form in any meeting of the
			 Board.
Stat. Auth.: ORS
				  192.610 -
				  192.710 &
				  238.650
Stats.
				  Implemented: