Texas Administrative Code › Title 19 - EDUCATION › Part 1 - TEXAS HIGHER EDUCATION COORDINATING BOARD › Chapter 13 - FINANCIAL PLANNING › Subchapter R - STATE PUBLIC JUNIOR COLLEGE FINANCE PROGRAM REPORTING, AUDIT, AND OVERALLOCATION › Section 13.522 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this
					 subchapter, shall have the following meanings:
(1) Audit--An engagement to audit the program
				  conducted by the Coordinating Board's Internal Auditor and internal audit or
				  compliance monitoring staff pursuant to either Texas Education Code,
				  §§130A.006(4) or 61.035. This term may include a site visit, desk
				  review, or examination of the institution's use of funds allocated by the
				  Coordinating Board and data reported to the Coordinating Board. The term
				  includes auditing undertaken to obtain evidence to sufficiently examine or
				  verify data submitted to the Coordinating Board to be used by the Coordinating
				  Board for funding or policymaking decisions, including data used for formula
				  funding allocations, to ensure the data is reported accurately.
(2) Census Date--Prior to September 1, 2024,
				  as defined in subchapter P, §13.472, of this chapter (relating to
				  Definitions). On or after September 1, 2024, as defined in subchapter S,
				  §13.553, of this chapter (relating to Definitions).
(3) Chief Audit Executive--The Internal
				  Auditor hired by the Coordinating Board to perform internal auditing and
				  compliance monitoring on behalf of the Coordinating Board pursuant to Texas
				  Education Code, Chapters 61, 130, and 130A.
(4) Compliance Monitoring--A risk-based audit
				  and compliance function conducted by the Coordinating Board pursuant to either
				  Texas Education Code, §§130A.006(4) or 61.035, for the purpose of
				  reviewing and assessing programmatic, legal, and fiscal compliance. This
				  function may include conducting audits, site visits, desk reviews, or other
				  examinations, to ensure that funds allocated or distributed by the Coordinating
				  Board are allocated, distributed, and used in accordance with applicable law
				  and Coordinating Board rule. The function includes obtaining evidence to
				  sufficiently examine or verify data submitted to the Coordinating Board to be
				  used by the Coordinating Board for funding or policymaking decisions, including
				  data used for formula funding allocations, to ensure the data is reported
				  accurately.
(5) Data Reporting
				  Error--An error in data or other information reported and certified by a public
				  junior college to the Coordinating Board that the Commissioner of Higher
				  Education in his or her discretion determines may result in a material impact
				  in the formula funding a public junior college was entitled to or
				  received.
(6) Desk Review--An
				  administrative review by the Coordinating Board that is based on information
				  reported by an institution of higher education or a private or independent
				  institution of higher education, including supplemental information required by
				  the Coordinating Board for purposes of compliance monitoring, except that the
				  term does not include information or accompanying notes gathered by the
				  Coordinating Board during a site visit.
(7) Full-Time Student Equivalent
				  (FTSE)--Prior to September 1, 2024, as defined in subchapter P, §13.472,
				  of this chapter. On or after September 1, 2024, as defined in subchapter S,
				  §13.553, of this chapter.
(8)
				  Funding Adjustment--Any increase or decrease in funding by the Coordinating
				  Board to an institution of higher education based on an over- or
				  under-allocation of funds.
(9)
				  Over-allocation--The over-payment of funds to a public junior college due to a
				  data reporting error or other error by either the institution or the
				  Coordinating Board that results in payments beyond what the institution is
				  due.
(10) Site Visit--An announced
				  or unannounced in-person visit by a representative of the Coordinating Board or
				  its agent to an institution of higher education or a private or independent
				  institution of higher education for the purposes of conducting an
				  audit.
(11) Under-allocation--The
				  under-payment of funds to a public junior college due to a data reporting error
				  or other error by either the institution or the Coordinating Board that results
				  in payments less than what the institution was owed for the fiscal
				  year.