reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › INTRODUCTION › Section 3490.303 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
In addition to the definitions in §
													3490.4 (relating to definitions),
							 the following words and terms, when used in this subchapter, have the following
							 meanings, unless the context clearly indicates otherwise:
CORE
-Training in foundation level
							 skills which are needed by all direct service workers in county agencies to
							 provide services to abused and neglected children and their families.
Risk assessment
-A
							 Department-approved systematic process that assesses a child's need for
							 protection or services based on the risk of harm to the child.
Training program
-The Pennsylvania
							 Child Welfare Competency-Based Training and Certification
							 Program.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STAFF ORIENTATION, TRAINING AND CERTIFICATION REQUIREMENTS › Section 3490.311 - Establishment of a staff development process

Current through Register Vol. 54, No. 28, July 13, 2024
(a) In fulfillment of the requirements of
						  section 6383 of the CPSL (relating to education and training), the Department
						  will implement an initial and ongoing training program for direct service
						  workers and supervisors in county agencies.
(b) To implement the training program, the
						  Department will establish a steering committee cochaired by a representative
						  from the Department and a representative from the Pennsylvania Children and
						  Youth Administrators, Inc.
(c) The
						  steering committee shall provide recommendations to the Department for the
						  establishment and implementation of policies and procedures relating to staff
						  orientation, training and certification as required by the CPSL and this
						  chapter and provide recommendations for overall staff development designed to
						  improve the competency of the direct service workers and supervisors in county
						  agencies.
(d) The steering
						  committee shall include among its functions the evaluation of program
						  effectiveness tested against measurable outcomes.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STAFF ORIENTATION, TRAINING AND CERTIFICATION REQUIREMENTS › Section 3490.313 - Direct service worker certification requirements for supervisors who supervise direct service workers

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
						  Supervisors who supervise direct service workers shall be certified as a direct
						  service worker.
(1) Supervisors with
						  permanent status on June 30, 1996, and who supervise direct service workers are
						  grandfathered as certified direct service workers.
(2) Supervisors hired, transferred or
						  promoted after June 30, 1996, who are not certified, shall meet the
						  certification requirements in the training program requirements for direct
						  service workers within 12 months of employment or transfer.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STAFF ORIENTATION, TRAINING AND CERTIFICATION REQUIREMENTS › Section 3490.314 - Training and certification requirements for supervisors who supervise direct service workers

Current through Register Vol. 54, No. 28, July 13, 2024
Persons employed, hired, transferred or promoted to
							 supervise direct service workers on or after October 1, 1998, shall complete a
							 supervisor's training program approved by the Department in consultation with
							 the steering committee.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › RISK ASSESSMENT › Section 3490.321 - Standards for risk assessment

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
						  The standards established for risk assessment shall include the following:
(1) A statement of purpose for the
						  process.
(2) The core set of
						  factors against which risk shall be assessed.
(3) The application of the process, including
						  the points at which the process shall be applied and the periodicity of
						  application.
(4) The recordkeeping
						  requirements.
(5) The process for
						  State approval.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › RISK ASSESSMENT › Section 3490.322 - County agency compliance with risk assessment standards

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Each county agency shall implement a
						  State-approved risk assessment process in performance of its duties under
						  sections 6362 and 6375 of the CPSL (relating to responsibilities of county
						  agency for child protective services; and county agency requirements for
						  general protective services) and this chapter.
(b) Each county agency shall implement the
						  State-approved risk assessment process approved by the Department on July 1,
						  1997.
(c) The county agency shall
						  implement its risk assessment process in a way which supports its overall
						  decision making process for, and approach to, protective services.
(d) The county agency in developing and
						  implementing the family service plan and placement amendment as required by
						  Chapter 3130 (relating to administration of county children and youth social
						  service programs) shall assure that the level of activity, in person contacts
						  with the child, oversight, supervision and services for the child and family
						  are consistent with the level of risk as determined by the county
						  agency.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › ANNUAL REPORT › Section 3490.331 - Annual report on required activities

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will report annually to
						  the Governor and General Assembly on the activities of this chapter, including
						  the operations of the Statewide Central Register and the protective services
						  provided by the county agencies. The report shall contain a statistical
						  analysis of the following:
(1) The reports of
						  suspected child abuse received by the Department.
(2) The reports of suspected student abuse
						  received by the Department.
(3) The
						  results of requests for child care clearances received by the
						  Department.
(4) The costs to
						  implement the law.
(5) An
						  evaluation of services offered in response to the CPSL.
(6) The protective service referrals received
						  and accepted by county agencies.
(7) The children over whom the county
						  agencies maintain continuing supervision.
(8) The protective service cases closed by
						  county agencies.
(9) The services
						  provided to children and their families.
(10) Recommendations for legislative changes
						  and the estimated increase or decrease in cost.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STAFF RATIOS › Section 3490.341 - Staff-to-family ratios

Current through Register Vol. 54, No. 28, July 13, 2024
A county agency shall have sufficient, qualified
							 staff and be organized to perform the functions required by the CPSL and this
							 chapter. Staff-to-family ratios for protective service workers shall be in
							 accordance with §§
													3130.32 and
							 3140.17 (relating to staffing
							 requirements; and review of county plans and budgets).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › FAILURE TO COOPERATE › Section 3490.351 - Willful failure to cooperate

Current through Register Vol. 54, No. 28, July 13, 2024
An agency, school district or facility, or a person
							 acting on behalf of an agency, school district or facility, that violates this
							 chapter by willfully failing to cooperate with the Department or a county
							 agency when investigating a report of suspected child abuse, suspected student
							 abuse or suspected neglect commits a summary offense for a first violation and
							 a misdemeanor of the third degree for subsequent violations under section 6346
							 of the CPSL (relating to cooperation of other agencies).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STANDARDS FOR STAFF › Section 3490.361 - Requirements for agencies providing protective services

Current through Register Vol. 54, No. 28, July 13, 2024
The county agency shall arrange for or provide
							 protective services for children and their families only through agencies that
							 comply with §§
													3130.21,
							 3130.39 and
							 3130.40 (relating to
							 responsibilities of county executive officers; services and facilities which
							 may be used; and delivery of services through other service
							 providers).
This section cited in 55 Pa. Code §
															3490.362 (relating to licensure
								requirements for persons providing services arranged or provided by the county
								agency).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › STANDARDS FOR STAFF › Section 3490.362 - Licensure requirements for persons providing services arranged or provided by the county agency

Current through Register Vol. 54, No. 28, July 13, 2024
The county agency shall arrange for or provide
							 services from persons who are not affiliated with an agency under §
													3490.361 (relating to requirements
							 for agencies providing protective services) only if the person possesses a
							 valid license issued by the Department of State, if the profession is subject
							 to mandatory licensure.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › ATTORNEY FOR THE COUNTY AGENCY › Section 3490.371 - Availability of an attorney for the county agency

Current through Register Vol. 54, No. 28, July 13, 2024
The county agency shall retain or ensure the
							 availability of an attorney for consultation with and representation of the
							 county agency in fulfilling its responsibilities under the CPSL and this
							 chapter.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › LAW ENFORCEMENT OFFICIALS › Section 3490.381 - Law enforcement assistance

Current through Register Vol. 54, No. 28, July 13, 2024
A county agency staff member may request a law
							 enforcement officer to be present at any time during the course of fulfilling
							 the county agency staff person's responsibilities under the CPSL and this
							 chapter without violating the confidentiality provisions of the CPSL or this
							 chapter when the worker fears for his own safety or the safety of anyone else
							 involved.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › ANNUAL PLAN › Section 3490.391 - County agency plan

Current through Register Vol. 54, No. 28, July 13, 2024
The county agency shall comply with Chapter 3140
							 (relating to planning and financial reimbursement requirements for county
							 children and youth social service programs) regarding the development and
							 submission of a plan for the provision of protective services required by the
							 CPSL and this chapter.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart D - Nonresidential Agencies, Facilities and Services › Article III - County-Administered Services › Chapter 3490 - PROTECTIVE SERVICES › Subchapter D - GENERAL REQUIREMENTS FOR CHILD PROTECTIVE SERVICES AND GENERAL PROTECTIVE SERVICES › TRANSFER OF CASES › Section 3490.401 - Intercounty transfer of cases

Current through Register Vol. 54, No. 28, July 13, 2024
(a) County agencies shall share that
						  information which will assist them in protecting children.
(b) When a report of suspected child abuse is
						  under investigation, a report is being assessed to determine the need for
						  general protective services or when a case has been accepted for protective
						  services and the family moves to another county, and the address is known, the
						  county agency shall:
(1) Immediately
						  telephone the receiving county agency and tell them:
(i) The name and address of the child and
						  parents.
(ii) The reason for agency
						  involvement.
(iii) The status of
						  the case.
(iv) The services that
						  were being provided.
(v) The level
						  of risk assigned to the case.
(vi)
						  Other information that would assist the receiving agency.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.1 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
(a) With four
						exceptions, this chapter applies to the administration and operation of an
						agency, whether public or private, for profit or not-for-profit, which provides
						the social services specified in subsection (c). This chapter does not govern
						the administration or operation of probation offices; county children and youth
						social service agencies governed by Chapter 3130 (relating to administration of
						county children and youth services programs); child residential and day
						treatment facilities governed by Chapter 3800 (relating to child residential
						and day treatment facilities); or child day care facilities governed by
						Chapters 3270, 3280 and 3290 (relating to child day care centers; group day
						care homes; and family day care homes).
(b) Social services provided for a child by
						an agency subject to this chapter include the following:
(1) Foster family care.
(2) Adoption services.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.2 - Regulatory goal

Current through Register Vol. 54, No. 28, July 13, 2024
The goal of this chapter is to ensure that a legal
						  entity responsible for the administration and operation of an agency that
						  provides social services for a child does so in a manner that protects the
						  health, safety and rights of the clients receiving services.
The provisions of this §
														3680.2 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.3 - Legal base

Current through Register Vol. 54, No. 28, July 13, 2024
The legal base of this chapter is Articles II, VII, IX
						  and X of the Public Welfare Code (62 P. S. §§
													201-210,
						  701-774,
						  901-992 and
						  1001-1080);
						  42 Pa.C.S. §§
													6301-6365 (relating to the Juvenile Act); and
						  23 Pa.C.S. §§
													6301-6384 (relating to the Child Protective
						  Services Law).
The provisions of this §
														3680.3 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.5 - Waivers

Current through Register Vol. 54, No. 28, July 13, 2024
(a) A waiver of a
						requirement of this chapter may be requested, by the legal entity, as specified
						in procedures established by the Department.
(b) Approval to waive a requirement of this
						chapter may be granted if the Department has determined that the need for the
						waiver is not due to simple noncompliance with this chapter, and the approval:
(1) Does not alter the applicability, scope
						or purpose of this chapter.
(2) Is
						based on evidence, which shall be supplied by the legal entity, that the
						objective of the requirement is being met in another way.
(3) Is based on evidence, which shall be
						supplied by the legal entity, that a waiver will have no adverse effect on the
						health, safety and rights of a child.
(4) Does not violate or condone noncompliance
						with Federal statutes or regulations, Commonwealth statutes and regulations
						other than the requirement of this chapter for which the waiver is
						approved.
(5) Does not jeopardize
						receipt of Federal monies.
(6) Is
						not contrary to a provision in this chapter which may specifically disallow the
						waiver of a certain requirement.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.6 - Reserved

Current through Register Vol. 54, No. 28, July 13, 2024
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.7 - Reserved

Current through Register Vol. 54, No. 28, July 13, 2024
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL PROVISIONS › Section 3680.8 - Reserved

Current through Register Vol. 54, No. 28, July 13, 2024
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.11 - Pertinent statutes and regulations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal entity shall ensure that the
						agency and programs for which it has legal administrative responsibility are
						operated in conformity with applicable Federal and State statutes, regulations
						and local ordinances relating to health, safety and rights.
(b) The legal entity shall ensure that the
						agency is organized, administered and operated in a manner that ensures
						compliance with the requirements of this chapter.
The provisions of this §
														3680.11 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.12 - Approvals by other public agencies

Current through Register Vol. 54, No. 28, July 13, 2024
The legal entity shall ensure that facilities and
						  foster homes which it approves or operates comply with applicable fire, safety
						  and building requirements of the Department of Labor and Industry and local
						  authorities located in Philadelphia, Pittsburgh and Scranton.
The provisions of this §
														3680.12 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.13 - Notification and reporting requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Upon application for licensure or
						approval, the legal entity shall submit to the appropriate regional office of
						the Department the names, addresses and telephone numbers of individuals
						comprising the legal entity and the name of the individual who is responsible
						for the daily operation of each program for which the legal entity has legal
						administrative responsibility.
(b)
						The legal entity shall submit, in writing and within 30 calendar days of
						occurrence, notification of changes of the person in charge of a program under
						subsection (a).
(c) The legal
						entity shall ensure that Departmental requests for information regarding
						children receiving services from any of the programs operated by the agency are
						responded to in an accurate and timely fashion.
The provisions of this §
														3680.13 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.14 - Appeals

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal
						entity has the right to appeal the Department's decisions related to licensure
						or approval under
						2
						Pa.C.S. §§
													501-508 and
						701-704 (relating to
						Administrative Agency Law) and 1 Pa. Code Part II (relating to General Rules of
						Administrative Practice and Procedure).
(b) Appeals related to the Department's
						approval or licensure shall be made by filing a petition within 30 days after
						service of notice of the action.
(c) The legal entity shall begin the appeal
						process by filing a written appeal with the Director, Office of Hearings and
						Appeals, Department of Human Services, Post Office Box 2675, Harrisburg,
						Pennsylvania 17105.
(d) The appeal
						must be postmarked no later than 30 calendar days following the date of notice
						regarding the agency's licensure or approval status.
(e) Subsection (b) supersedes the appeal
						period of 1 Pa. Code §
												35.20 (relating to appeals from
						actions of the staff).
The provisions of this §
														3680.14 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.15 - Requirements relating to interstate compacts

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal entity shall ensure that agency
						policies and procedures comply with the requirements of the Interstate Compact
						on Juveniles in section 731 of the Public Welfare Code (62 P. S. §
													731) and the Interstate Compact on the
						Placement of Children in section 761 of the Public Welfare Code (62 P. S. §
													761). These compacts outline procedures that
						ensure the proper care and supervision of children who cross state
						boundaries.
(b) Under the
						Interstate Compact on the Placement of Children, the legal entity shall ensure
						that the agency applies for and receives approval from the receiving state
						prior to sending a child to a placement in another state. The approval process
						is initiated through the Interstate Office of the Department.
(c) If the agency performs adoptive home
						studies and reviews of proposed placements for other states participating in
						the Interstate Compact on the Placement of Children, the legal entity shall
						ensure that the agency does so in conformance with the requirements of the
						Compact.
The provisions of this §
														3680.15 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.16 - Requirements relating to the interstate placement of children in a noncompact state

Current through Register Vol. 54, No. 28, July 13, 2024
(a) If an agency
						plans to send a child to a noncompact state for the purpose of placement or
						adoption, the legal entity shall ensure that the agency first informs the
						Interstate Office of the Department of its intent to do so. The Interstate
						Office immediately will send relevant information to the appropriate department
						of government of the receiving state.
(b) If the agency performs adoptive home
						studies and reviews of proposed placements in noncompact states, the legal
						entity shall ensure that the agency does so in conformance with the
						requirements of section 741 of the Public Welfare Code (62 P. S. §
													741).
The provisions of this §
														3680.16 amended under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.17 - Transportation requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall establish, and ensure adherence to, written policies and
						procedures regarding the transportation of children receiving
						services.
(b) The policies shall
						include, at a minimum, the following:
(1) A
						vehicle used in transporting children while they are receiving services from
						the agency shall be validly licensed and inspected under
						75 Pa.C.S. §§
														101-9901 (relating to the Vehicle
						Code).
(2) Persons transporting
						children on behalf of the agency shall possess a valid drivers license for the
						class of vehicle the person is operating.
(3) The number of persons in a vehicle used
						to transport children may not exceed the passenger capacity as determined by
						the vehicle manufacturer. Safety restraints, as installed at the time of
						manufacturing, shall be used by occupants.
(4) Children who are younger than 4 years of
						age shall be transported in motor vehicles in accordance with the requirements
						for parents and guardians under
						75 Pa.C.S. §
														4581
						(relating to restraint systems).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › GENERAL RESPONSIBILITIES OF THE LEGAL ENTITY › Section 3680.18 - Reserved

Current through Register Vol. 54, No. 28, July 13, 2024
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.22 - Hiring practices, public and private agencies

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal entity shall establish, and
						ensure adherence to, written policies and procedures regarding the hiring of
						staff.
(b) The policies and
						procedures shall include, at a minimum, the following:
(1) Prior to hiring a staff person, a private
						agency shall obtain the names of at least three persons, other than immediate
						family members, who can verify the potential employe's education, employment
						history and serve as a character reference.
(2) The persons identified by the potential
						employe under paragraph (1) shall be contacted either orally or in writing.
						Written responses or notations of the results of oral responses shall be kept
						in the staff person's personnel record.
(3) Staff hired by a public agency shall be
						hired in accordance with the procedures established by the legal
						entity.
(4) The agency, whether
						public or private, may not hire a staff person without first complying with
						23 Pa.C.S. §
														6344
						(relating to information relating to prospective child-care personnel) and
						Chapter 3490 (relating to protective services).
(5) The agency shall ensure that, no more
						than 30 days prior to commencing employment, each staff person whose
						responsibilities include care and supervision of children in daily program
						activities receives certification from a licensed physician that the staff
						person has no communicable diseases or physical conditions that might endanger
						the health and safety of children or prevent the staff person from performing
						job functions.
(6) If in the course
						of employment of a staff person there is reason to believe that a medical
						examination or evaluation is indicated, the agency shall ensure that the staff
						person receives an appropriate medical examination or evaluation from a
						licensed physician.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.23 - Personnel policies

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall establish a written personnel policy governing the agency
						and programs for which it has legal administrative responsibility.
(b) The personnel policy shall cover the
						following areas:
(1) Salaries or
						wages.
(2) Hours of work.
(3) Vacation and sick leave.
(4) Overtime.
(5) Employe benefits.
(6) Duties for each job
						classification.
(7) Standards for
						performance ratings and evaluations.
(8) Grievance and discipline
						procedures.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.24 - Staff qualifications

Current through Register Vol. 54, No. 28, July 13, 2024
The legal entity shall ensure that the staff
						  qualifications established by applicable service-specific chapters promulgated
						  by the Department are strictly adhered to by the agency.
The provisions of this §
														3680.24 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.25 - Staff orientation and training

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal entity shall ensure that the
						agency conducts required staff orientation and training in accordance with
						applicable service-specific chapters promulgated by the Department.
(b) If the agency operates programs for which
						no service-specific chapters apply or if there are no orientation requirements
						in a service-specific chapter, the legal entity shall ensure that, upon
						employment, staff persons whose responsibilities include care and supervision
						of children in daily program activities, as well as the supervisors of those
						staff persons, participate in an orientation program.
(c) Staff orientation shall provide the staff
						persons specified in subsection (b) with knowledge and understanding of the
						following:
(1) The facility's fire, medical
						and other emergency procedures.
(2)
						The physical layout of the facility in which the program operates, including
						location of fire alarms, fire extinguishers, telephones and other emergency
						apparatus.
(3) The facility's
						policies and procedures governing the administration of medicine and
						drugs.
(4) Job
						responsibilities.
(5) The
						facility's policies and procedures governing child discipline.
(6) Staff responsibilities and duties under
						23 Pa.C.S. §§
														6301-6384 (relating to the Child Protective
						Services Law).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.26 - Staffing requirements

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall ensure that programs operated by the agency are operated
						under the staff-to-child ratios established by applicable service-specific
						chapters promulgated by the Department.
(b) The legal entity shall ensure that,
						whenever children are physically present at a program site, there is always a
						staff person at that site who is designated as responsible for the operation of
						the program.
(c) The legal entity
						shall ensure that a staff person responsible for the operation of the program
						may be contacted if all children and staff are temporarily absent from the
						program site. Use of a telephone answering service, telephone call-forwarding
						or similar procedures may be used to meet the requirement of this
						subsection.
The provisions of this §
														3680.26 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.27 - Use of volunteers

Current through Register Vol. 54, No. 28, July 13, 2024
(a) If the
						legal entity provides for the use of volunteers in its programs, it shall
						establish, and ensure adherence to, written policies regarding
						volunteers.
(b) If the policies
						required by subsection (a) provide for the use of volunteers to fulfill the
						minimum staffing requirements of other service-specific chapters, the
						volunteers shall be selected, trained and supervised according to the
						procedures established for staff persons of a program operated by the agency.
						The use of volunteers is not subject to the requirements of
						23 Pa.C.S. §
													6344
						(relating to information relating to prospective child-care
						personnel).
The provisions of this §
														3680.27 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › AGENCY ADMINISTRATIVE POLICIES, PROCEDURES AND RESPONSIBILITIES › Section 3680.28 - Civil rights compliance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall ensure that the agency is administered and operated in
						compliance with Federal and State civil rights statutes and regulations, which
						prohibit discrimination against clients on the basis of race, color, religious
						creed, ancestry, national origin, age, sex or handicap.
(b) The legal entity shall ensure that no
						person is denied an employment opportunity or the opportunity to participate as
						a member of the legal entity or an advisory board of the agency on the basis of
						race, color, religious creed, ancestry, national origin, age, sex or handicap.
The provisions of this §
														3680.28 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › PERSONNEL AND CLIENT RECORDS › Section 3680.31 - Personnel records

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
						legal entity shall ensure that personnel records are maintained for each staff
						person it employs. The record shall contain at least the following information
						and additional information required by service-specific chapters:
(1) A job description.
(2) A copy of the medical certification
						required for employment and the results of subsequent examination or evaluation
						required by §
													3680.22(b)(5) and
						(6) (relating to hiring practices, public and
						private agencies).
(3) Evidence of
						required training and education.
(4) Employment starting and termination
						dates.
(5) A statement, signed by
						the staff person, indicating that he is familiar with staff duties and
						responsibilities under
						23 Pa.C.S. §§
														6301-6384 (relating to the Child Protective
						Services Law).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › PERSONNEL AND CLIENT RECORDS › Section 3680.32 - Client records

Current through Register Vol. 54, No. 28, July 13, 2024
The legal entity shall ensure that a complete record
						  for each client receiving services is maintained by the agency. The record
						  shall contain at least the following information and additional information
						  required by service-specific chapters:
(1) The child's name, sex, date of birth and,
						except for an emergency placement, proof of age, such as a copy of a birth
						certificate, school record or court order in which age is documented.
(2) The name, address and phone number of the
						parents or guardian, as well as the name and phone number of the person to
						contact in an emergency, if different from the parents or guardian.
(3) The name and address of the placing
						agency.
(4) The date the client was
						accepted for service and the date of termination of service.
(5) Notation that the agency grievance
						procedure was explained to the child upon the child's acceptance for
						service.
(6) Authorization, signed
						by the placing agency, to provide services for the child or the
						family.
(7) Copies of court orders
						or court statements relating to the provision or termination of services,
						including authorization for emergency medical or other court-ordered services
						and transfer or discharge orders.
(8) Interstate Compact approval, if
						applicable, for children who are not residents of this Commonwealth.
(9) Family service plan information, as
						provided by the placing agency or other social service agency.
(10) Educational reports and
						records.
(11) The ISP, including
						brief, periodic reports relating to service activities.
(12) The emergency placement plan, if
						applicable.
(13) The results of
						required placement reviews, if applicable.
(14) Medical and dental records, if
						applicable.
(15) Necessary signed
						consent forms.
(16) The name,
						address, phone number and relationship of the person, agency or facility to
						whom the child is discharged or transferred, if the child is receiving full-day
						services.
The provisions of this §
														3680.32 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › PERSONNEL AND CLIENT RECORDS › Section 3680.33 - Maintenance and retention of client records

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The legal entity shall ensure that client
						records are maintained so that the Department may obtain, upon request, an
						up-to-date listing of each child or family receiving services.
(b) Client records shall be retained for 5
						years following termination of services.
The provisions of this §
														3680.33 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part V - Children, Youth and Families Manual › Subpart E - Residential Agencies, Facilities and Services › Article I - Licensing/Approval › Chapter 3680 - ADMINISTRATION AND OPERATION OF A CHILDREN AND YOUTH SOCIAL SERVICE AGENCY › PERSONNEL AND CLIENT RECORDS › Section 3680.34 - Confidentiality of client records

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Information that may identify a child or
						the family, as well as other information contained in the client record, is
						confidential.
(b) The legal entity
						shall ensure that no staff person discloses or makes use of information,
						directly or indirectly, concerning a child or the family, or both, other than
						in the course of the performance of his duties.
The provisions of this §
														3680.34 issued under Articles II,
							 VII, IX and X of the Public Welfare Code (62 P. S. §§
															201-211,
							 701-774,
							 901-922 and
							 1001-1080).