Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 746 - MINIMUM STANDARDS FOR CHILD-CARE CENTERS › Subchapter C - RECORD KEEPING › Division 3 - RECORDS THAT MUST BE KEPT ON FILE AT THE CHILD-CARE CENTER › Section 746.801 - What records must I keep at my child-care center?

Current through Reg. 49, No. 28; July 12, 2024
You must maintain and make the following records
						available for our review upon request, during hours of operation. Paragraphs
						(14), (15), and (16) of this section are optional, but if provided will allow
						Licensing to avoid duplicating the evaluation of standards that have been
						evaluated by another state agency within the past year:
(1) Children's records, as specified in
					 Division 1 of this subchapter (relating to Records of Children);
(2) Infant feeding instructions, as required
					 in §
											746.2421
					 of this chapter (relating to What written feeding instructions must I obtain
					 for an infant not ready for table food?), if applicable;
(3) Personnel and training records according
					 to Division 4 of this subchapter (relating to Personnel Records);
(4) Licensing
Child-Care
					 CenterDirector's Certificate;
(5) Attendance records or time sheets listing
					 all days and hours worked for each employee;
(6) Proof of current liability insurance
					 coverage or, if applicable, that you have provided written notice to the parent
					 of each child that you do not carry the insurance;
(7) Medication records, if
					 applicable;
(8) Playground
					 maintenance checklists;
(9) Pet
					 vaccination records, if applicable;
(10) Safety documentation for emergency
					 drills, fire extinguishers, and smoke detectors;
(11) Most recent fire inspection report,
					 including any written approval from the fire marshal to provide care above or
					 below ground level, if applicable;
(12) Most recent sanitation inspection
					 report;
(13) Most recent gas
					 inspection report, if applicable;
(14) Most recent Texas Department of State
					 Health Services immunization compliance review form, if applicable;
(15) Most recent Texas Department of
					 Agriculture Child and Adult Care Food Program report, if applicable;
(16) Most recent local workforce board
					 Child-Care Services Contractor inspection report, if applicable;
(17) Record of pest extermination, if
					 applicable;
(18) Most recent
					 Licensing form certifying that you have reviewed each of the bulletins and
					 notices issued by the United States Consumer Product Safety Commission
					 regarding unsafe children's products and that there are no unsafe children's
					 products in use or accessible to children in the child-care center;
(19) A daily tracking system for when a
					 child's care begins and ends, as specified in §
											746.631
					 of this subchapter (relating to Must I have a system for signing children in
					 and out of my care?);
(20)
					 Documentation for all full-size and non-full-size cribs, as specified in §
											746.2409(a)(9)
					 of this chapter (relating to What specific safety requirements must my cribs
					 meet?);
(21) Documentation for
					 vehicles, as specified in §
											746.5627
					 of this chapter (relating to What documentation must I keep at the child-care
					 center for each vehicle used to transport children in care?), if
					 applicable;
(22) Proof that you
					 have notified parents in writing of deficiencies in safe sleeping and abuse,
					 neglect, or exploitation, as specified in § 746.309 of this chapter
					 (relating to What are the notification requirements when Licensing finds my
					 center deficient in a standard related to safe sleeping or the abuse, neglect,
					 or exploitation of a child?) and § 746.311 of this chapter (relating to
					 How must I notify parents of a safe sleeping deficiency or an abuse, neglect,
					 or exploitation deficiency?); and
(23) A copy of each completed Texas
					 Department of State Health Services Epinephrine Auto-Injectors Reporting Form
					 used to report the administration of an unassigned epinephrine auto-injector,
					 if your operation administers and maintains unassigned epinephrine
					 auto-injectors.