reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0001 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 240 of the
				administrative rules is to implement the State Homeless Assistance Program
				(SHAP). Funding for SHAP comes from Legislatively-allocated state general
				funds. Oregon Housing and Community Services (OHCS) is designated as the state
				agency responsible for administering state and federal antipoverty programs in
				Oregon. The purpose of SHAP, which is one such program, is to provide
				operational support for emergency shelters and related supportive services for
				homeless households.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0005 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
Terms used throughout this division (OAR 813-240) may be
				defined in Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR
				813-005-0005). Terms used within this division observe those definitions,
				except as defined below:
(1)
			 "Emergency shelter" means any appropriate facility that has the primary purpose
			 of providing temporary or transitional shelter for the homeless in general or
			 for specific populations of the homeless and the use of which does not require
			 occupants to sign leases or occupancy agreements.
(2) "Homeless" means an individual, family or
			 household that lacks a fixed, regular, and/or adequate nighttime residence in
			 accordance with department categorical definitions. Categorical definitions are
			 contained in the program manual.
(3) "Homeless Management Information System"
			 or "HMIS" is defined in
			 24
			 CFR 576.2.
(4) "Household" means an individual living
			 alone, a family with or without children or a group of individuals who are
			 living together as one economic unit.
(5) "Household income" means the total
			 household income from all sources before taxes. Specific sources and deductions
			 are outlined in the SHF Manual.
(6)
			 "SHAP" means the State Homeless Assistance Program administered by OHCS
			 pursuant to this division and other applicable law.
(7) "SHAP requirements" means these
			 administrative rules; all funding agreement terms and conditions; OHCS
			 directives (including deficiency notices); the SHF Manual requirements; and
			 applicable state, local, and federal laws and requirements.
(8) "SHAP services" means services as defined
			 in OAR 813-240-0035  and the SHF Manual, which are eligible activities with SHAP
			 funding.
(9) "SHF Manual" or
			 "Program manual" means the State Homeless Funds Operations Manual, as described
			 in OAR 813-240-0007.
To view attachments referenced in rule text,
click here to view
				  rule
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0008 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
Effective on July 1, 2023, the State Homeless Funds Program
				Operations Manual (SHF Manual) with the requirements and standards therein, is
				incorporated into and adopted as part of division 813-240-0008  of the
				department's administrative rules, 813-240-0000 to 813-240-0080. The SHF
				Manual, dated July 1, 2020, previously incorporated into and adopted as part of
				these administrative rules remains in effect until July 1, 2023, on which date
				it is repealed. The SHF Manual may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505, ORS
				  458.620 & ORS
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0010 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS may
			 contract with subgrantees to provide eligible SHAP services (see OAR
			 813-240-0035) in service areas in such manner to provide holistic coverage
			 statewide without duplication or overlap of services. In a service area where a
			 Community Action Agency (CAA) exists, the CAA has the conditional right of
			 first refusal to serve as the subgrantee for the given service area.
(2) OHCS will allocate SHAP funds to all
			 subgrantees through a formula established by OHCS prior to the allocation
			 process. OHCS reserves the right to modify such formula at any time in its sole
			 discretion.
(3) A subgrantee may
			 establish subrecipients that meet the requirements of ORS
			 458.505(4)
			 to provide eligible SHAP services in the subgrantee's service area.
(4) Subgrantees shall, at a minimum, provide
			 SHAP services to eligible applicants or households that meet SHAP requirements.
			 Whenever appropriate, subgrantees may assist eligible households in accessing
			 other services designed to stabilize housing.
(5) Subgrantee representatives must attend
			 and participate in SHAP-related training made available or conducted by
			 OHCS.
(6) A designated portion of
			 SHAP funds are reserved for subgrantees and their subrecipients to use for
			 administrative costs. Subgrantees and their subrecipients may expend up to a
			 determined amount as authorized by OHCS and outlined in the funding
			 agreement.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0015 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  458.505 -
				  458.515
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0020 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) SHAP
			 services shall be made available to households who meet eligibility
			 requirements as outlined in the SHF Manual, including but not limited to those
			 who are homeless.
(2) Income
			 limitations and U.S. citizenship of household members shall not be considered
			 as eligibility criterion.
(3)
			 Specific requirements and documentation to provide proof of eligibility for
			 SHAP services are detailed in the SHF Manual.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0035 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of SHAP
			 funds must be in compliance with SHAP requirements for eligible
			 households.
(2) To the extent of
			 available funding, eligible SHAP services include, but are not limited to:
(a) Street outreach;
(b) Emergency and transitional
			 shelter;
(c) Shelter or
			 transitional housing facilities acquisition, rehab or conversion; and
(d) Data collection.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0041 - Application for Funding; Funding agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to providing any SHAP services
			 using OHCS funding, subgrantees must submit biennially an application for
			 funding to OHCS. A funding agreement must be approved by OHCS in writing before
			 being operative.
(2) Applications
			 for funding must meet all requirements of form and content as established by
			 OHCS. At a minimum, an application must include a subgrantee's proposed
			 activities for eligible households, anticipated expenditures, and any other
			 information as OHCS may require specific to SHAP funding. Subgrantees must
			 adhere to OHCS requirements and deadlines for submitting an application. An
			 application is subject to approval, with or without modifications, or
			 disapproval by OHCS.
(3) In cases
			 where a Community Action Agency (CAA) has the conditional right of first
			 refusal for antipoverty program administration, and the CAA cannot meet the
			 requirements listed in subsection (2) above, OHCS, in its sole discretion, may
			 allow other eligible organizations to submit an application for funding with
			 respect to that service area.
(4)
			 OHCS will evaluate all applications for funding for SHAP sufficiency
			 requirements. Sufficiency is based on the quantity, thoroughness and quality of
			 performance that is satisfactory to OHCS. This includes, but is not limited to,
			 providing relevant information necessary for OHCS to assess the subgrantee's
			 compliance with all SHAP requirements and any other standards, goals, and
			 requirements established by OHCS.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0050 - Recordkeeping and Compliance Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subgrantees and their subrecipients must
			 maintain accurate financial records satisfactory to OHCS and consistent with
			 SHAP requirements, which document the receipt and disbursement of all SHAP
			 funds by OHCS. Subgrantees must have an accounting system in place satisfactory
			 to OHCS, and implement an approved Homeless Management Information System
			 (HMIS) database for data and fiscal entry.
(2) Subgrantees and their subrecipients must
			 maintain other SHAP records satisfactory to OHCS and consistent with SHAP
			 requirements, which include, but are not limited to, documentation of household
			 eligibility, receipt of allowable SHAP services, termination of services and
			 the basis for same, housing status, administrative actions, contracts with
			 subrecipients, review of subrecipient performance, action taken with respect to
			 deficiency notices, and any administrative review proceedings. Such records
			 must be satisfactory to OHCS in substance and format.
(3) Subgrantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the SHAP
			 requirements and as requested by OHCS.
(4) To ensure proper compliance and
			 monitoring of SHAP, subgrantees and their subrecipients must:
(a) Furnish representatives of OHCS, the
			 Oregon Secretary of State's Office, the federal government, and their duly
			 authorized representatives access to and permit copying of all electronic and
			 hardcopy books, accounts, documents, and records and allow reasonable access to
			 the project and other property pertaining to SHAP, at any such representative's
			 request.
(b) Cooperate fully in any
			 inspections or other monitoring actions taken by OHCS, the Oregon Secretary of
			 State's Office, the federal government, and their duly authorized
			 representatives.
(c) Retain and
			 keep accessible all SHAP records and data according to SHAP requirements and as
			 requested by OHCS.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0060 - Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS reserves
			 the right to identify deficiencies in the performance of any subgrantee or
			 their subrecipients discovered during compliance monitoring activities and take
			 remedial action upon such subgrantees, including, but not limited to,
			 terminating its funding agreement with a subgrantee and requiring repayment of
			 SHAP funding.
(2) To remedy any
			 identified deficiencies, OHCS:
(a) Must issue
			 a deficiency notice notifying a subgrantee of deficiencies identified through
			 the monitoring process and provide documentation for the basis of such
			 determination and the specific deficiency or deficiencies that must be
			 corrected;
(b) Must require the
			 subgrantee to correct any deficiencies in a manner and time frame satisfactory
			 to OHCS;
(c) May offer training and
			 technical assistance related to such deficiencies to the subgrantee;
			 and
(d) May, at its discretion,
			 offer the subgrantee assistance in the development of a corrective action plan.
			 If a corrective action plan is allowed, OHCS must review the plan and issue a
			 decision of approval or disapproval to the subgrantee.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0070 - Challenge of Subgrantee Action

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Any household aggrieved by a subgrantee administering or providing SHAP
			 services may challenge the subgrantee's action by entering the subgrantee's
			 administrative review process (see OAR 813-240-0080). Any household who
			 received either an unsatisfactory determination or refusal of a review by the
			 subgrantee may submit a written request to OHCS within 30 days of receiving the
			 notice of review determination or refusal by the subgrantee to provide such
			 administrative review.
(2) OHCS may
			 accept or deny a request to conduct a subgrantee administrative review, in
			 whole or in part, at its sole discretion. An OHCS review will be in the manner
			 determined appropriate by OHCS and may include, but is not limited to, review
			 of provided information.
(3) If
			 OHCS accepts the review request, the requesting household, the subgrantee, and
			 any relevant subrecipients will produce all information required by OHCS,
			 including requested affidavits or testimony.
(4) Upon accepting the review request, OHCS
			 may make a determination on such review request and require such remedial
			 action as OHCS determines, in its sole discretion, to be appropriate.
(5) OHCS adopts the procedures detailed in
			 ORS Chapter 183 for contested cases.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505,
				  458.620  & 458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0080 - Administrative Review by Subgrantee

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Subgrantees must establish in writing a process satisfactory to OHCS that
			 enables all potentially eligible households, having received SHAP services or
			 not, to contest a determination by the subgrantee or its subrecipients that
			 either denies, limits, terminates, or modifies SHAP services.
(2) An aggrieved household may request an
			 administrative review or fair hearing of a subgrantee's or its subrecipients'
			 contested action (as described in subsection (1) above). The subgrantee must
			 allow a minimum of 30 days, from the time of contested action or the aggrieved
			 household's discovery of such action, for which an aggrieved household may
			 request a review or hearing. The ultimate determination of an aggrieved
			 household's discovery period is reserved to OHCS, in its sole
			 discretion.
(3) A household
			 remaining aggrieved after such review or hearing of a contested action may
			 request administrative review of the subgrantee by OHCS (see OAR
			 813-240-0070).
(4) The subgrantee
			 must inform OHCS and the aggrieved party in writing of any final administrative
			 review determination made by the subgrantee, and the basis for same, within 10
			 days of such final determination.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  458.505, ORS
				  458.620 & ORS
				  458.650
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 240 - STATE HOMELESS ASSISTANCE PROGRAM (SHAP) › Section 813-240-0090 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS 411&
				  458.505 -
				  458.515
Stats Implemented: ORS
				  458.505
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0000 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 245 of the
				administrative rules is to implement the Long-Term Rent Assistance (LTRA)
				Program. Funding for LTRA comes from legislatively allocated state general
				funds. Oregon Housing and Community Services (OHCS) is designated as the state
				agency responsible for administering state and federal antipoverty programs in
				Oregon. The purpose of LTRA is to provide rental subsidy and supportive
				services to eligible households to increase housing access and long-term
				housing stability for people exiting homelessness.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
Terms used throughout this division 813-245 may be defined in
				Oregon Revised Statute (ORS) or in the OHCS General Definitions (OAR
				813-005-0005). Terms used within this division observe those definitions,
				except as defined below:
(1) "Equity
			 and racial justice" means racial equity is achieved if a person's racial
			 identity is no longer predictive, in a statistical sense, of disparate housing,
			 economic, and health outcomes; instead, outcomes for all racial groups are
			 improved. Racial equity includes addressing root causes of
			 inequities.
(2) "Homelessness"
			 means an individual, family or household that lacks a fixed, regular, and/or
			 adequate nighttime residence in accordance with department categorical
			 definitions (as included in the LTRA Guidance).
(3) "Household" means an individual living
			 alone, a family with or without children or a group of individuals who are
			 living together as one economic unit.
(4) "Long-Term Rent Assistance" or "LTRA"
			 means the Long-Term Rent Assistance Program administered by OHCS pursuant to
			 this division of rules and other applicable law.
(5) "LTRA administrator" means the entity who
			 is responsible for administering the housing assistance payments, including
			 rental assistance, entering into contracts with landlords, conducting
			 habitability assessments, and outlining rental assistance programmatic
			 expectations.
(6) "LTRA guidance"
			 or "guidance" means the Long-Term Rent Assistance Guidance Manual, as described
			 in OAR 813-245-0020.
(7) "LTRA
			 requirements" means these administrative rules; all funding agreement terms and
			 conditions; OHCS directives (including deficiency notices); the LTRA Guidance
			 requirements; and applicable state, local and federal laws, and
			 requirements.
(8) "LTRA supportive
			 services" means services as defined in the LTRA Guidance, which are allowable
			 expenses with LTRA funding and as described in OAR 813-245-0050.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0020 - Guidance

Current through Register Vol. 63, No. 7, July 1, 2024
The Long-Term Rent Assistance Guidance Manual (LTRA Guidance)
				with the requirements and standards therein, dated February 2024 is
				incorporated into and adopted as part of this division of the department's
				administrative rules. The LTRA Guidance may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0030 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS may contract with grantees to
			 provide eligible LTRA services (see OAR 813-245-0050) in service areas in such
			 manner to provide holistic coverage statewide without duplication or overlap of
			 services.
(2) OHCS will allocate
			 LTRA funds to all grantees through a collaborative approach that includes
			 information submitted by the LTRA Community Plans and a formula established by
			 OHCS prior to the allocation process. OHCS reserves the right to modify such
			 formula at any time in its sole discretion to ensure funding is distributed
			 where funds are needed most to stabilize and sustain households who are
			 experiencing homelessness.
(3) A
			 grantee may establish subrecipients to provide eligible LTRA services in the
			 service area.
(4) Grantees shall,
			 at a minimum, provide LTRA services established in the use of funds (see OAR
			 813-245-0050) to eligible households. LTRA requirements are established in the
			 grant agreements between the department and the grantee. Whenever appropriate,
			 grantees and subrecipients may assist eligible households in accessing other
			 services designed to stabilize housing.
(5) A designated portion of the LTRA funds is
			 identified for use associated with developing the LTRA Community Plan. Grantees
			 and their subrecipients may expend up to a determined amount as authorized by
			 OHCS and outlined in the funding agreement.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0040 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) LTRA
			 services shall be made available to prioritize the Oregon households that have
			 been rehoused under Executive Order 23-02 and funded by House Bill 5019 (2023),
			 who meet eligibility requirements as outlined in the LTRA Guidance
			 Manual.
(2) Status of U.S.
			 citizenship shall not be considered as an eligibility criterion for the LTRA
			 Program.
(3) Specific requirements
			 and documentation to provide proof of eligibility for LTRA services are
			 detailed in the LTRA Guidance.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0050 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of LTRA
			 funds must be in compliance with LTRA requirements for eligible
			 households.
(2) To the extent of
			 available funding, eligible LTRA services include, but are not limited to:
(a) Capacity building and planning;
(b) Landlord partnership;
(c) Outreach;
(d) Rent assistance; and
(e) Support services.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0060 - Application for Funding

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to
			 providing any LTRA services using OHCS funding, grantees must submit an
			 application for funding, including their proposed Community Plan and budget, to
			 OHCS. A funding agreement must be approved by OHCS in writing before being
			 operative.
(2) Applications for
			 funding, including the proposed Community Plan and budget, must meet all
			 requirements of form and content as established by OHCS. At a minimum,
			 applications must include a grantee's proposed activities for eligible
			 households, anticipated expenditures, and any other information as OHCS may
			 require specific to LTRA funding. Grantees must adhere to OHCS requirements and
			 deadlines for submitting plans. An application is subject to approval, with or
			 without modifications, or disapproval by OHCS.
(3) OHCS will evaluate grantees'
			 applications, including their proposed Community Plans and budgets, for
			 sufficiency requirements. Sufficiency is based on the quantity, thoroughness
			 and quality of performance that is satisfactory to OHCS. This includes, but is
			 not limited to, providing relevant information necessary for OHCS to assess the
			 grantee's compliance with all LTRA requirements and any other standards, goals,
			 and requirements established by OHCS.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0070 - Recordkeeping and Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Grantees and
			 their subrecipients must maintain accurate financial records satisfactory to
			 OHCS and consistent with LTRA requirements, which document the receipt and
			 disbursement of all LTRA funds by OHCS. Grantees must have an accounting system
			 in place satisfactory to OHCS implement an approved Homeless Management
			 Information System (HMIS) database for data and fiscal entry.
(2) Grantees and their subrecipients must
			 maintain other LTRA records satisfactory to OHCS and consistent with LTRA
			 requirements, which include, but are not limited to, documentation of household
			 eligibility, receipt of allowable LTRA services, termination of services and
			 the basis for same, housing status, administrative actions, contracts with
			 subrecipients, review of subrecipient performance, action taken with respect to
			 deficiency notices, and any administrative review proceedings. Such records
			 must be satisfactory to OHCS in substance and format.
(3) Grantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the LTRA
			 requirements and as requested by OHCS.
(4) To ensure proper compliance and
			 monitoring of LTRA, grantees and their subrecipients must:
(a) Furnish representatives of OHCS, the
			 Oregon Secretary of State's Office, the federal government, and their duly
			 authorized representatives' access to and permit copying of all electronic and
			 hardcopy books, accounts, documents, and records and allow reasonable access to
			 the project and other property pertaining to LTRA, at any such representative's
			 request;
(b) Cooperate fully in any
			 inspections or other monitoring actions taken by OHCS, the Oregon Secretary of
			 State's Office, the federal government, and their duly authorized
			 representatives; and
(c) Retain and
			 keep accessible all LTRA records and data according to LTRA requirements and as
			 requested by OHCS.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0080 - Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS reserves the right to identify
			 deficiencies in the performance of any grantee or their subrecipients
			 discovered during compliance monitoring activities and take remedial action
			 upon such grantees, including, but not limited to, terminating its funding
			 agreement with a grantee, and requiring repayment of LTRA funding.
(2) To take remedial action on any identified
			 deficiencies, OHCS:
(a) Must issue a
			 deficiency notice notifying a grantee of deficiencies identified through the
			 monitoring process and provide documentation for the basis of such
			 determination and the specific deficiency or deficiencies that must be
			 corrected;
(b) Must require the
			 grantee to correct any deficiencies in a manner and time frame satisfactory to
			 OHCS;
(c) May offer training and
			 technical assistance related to such deficiencies to the grantee; and
(d) May, at its discretion, offer the grantee
			 assistance in the development of a corrective action plan. If a corrective
			 action plan is allowed, OHCS must review the plan and issue a decision of
			 approval or disapproval to the grantee.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0090 - Challenge of Subgrantee Action

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Any
			 household aggrieved by a subgrantee administering or providing LTRA services
			 may challenge the subgrantee's action by entering the subgrantee's
			 administrative review process (see OAR 813-245-0100). Any household who
			 received either an unsatisfactory determination or refusal of a review by the
			 subgrantee may submit a written request to OHCS within 30 days of receiving the
			 notice of review determination or refusal by the subgrantee to provide such
			 administrative review.
(2) OHCS may
			 accept or deny a request to conduct a subgrantee administrative review, in
			 whole or in part, at is sole discretion. An OHCS review will be in the manner
			 determined appropriate by OHCS and may include, but is not limited to, review
			 of provided information.
(3) If
			 OHCS accepts the review request, the requesting household, the subgrantee, and
			 any relevant subrecipients will produce all information required by OHCS,
			 including requested affidavits or testimony.
(4) Upon accepting the review request, OHCS
			 may make a determination on such review request and require such remedial
			 action as OHCS determines, in its sole discretion, to be appropriate.
(5) OHCS adopts the procedures detailed in
			 ORS Chapter 183 for contested cases.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 245 - LONG-TERM RENT ASSISTANCE PROGRAM (LTRA) › Section 813-245-0100 - Administrative Review by Subgrantee

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Subgrantees
			 must establish in writing a process satisfactory to OHCS that enables all
			 potentially eligible households having received LTRA services or not, to
			 contest a determination by the subgrantee or its subrecipients that either
			 denies, limits, terminates, or modifies LTRA services.
(2) An aggrieved household may request an
			 administrative review or fair hearing of a subgrantees' or its subrecipients'
			 contested action (as described in subsection (1) above). The subgrantee must
			 allow a minimum of 30 days, from the time of contested action or the aggrieved
			 household's discovery of such action, for which an aggrieved household may
			 request a review or hearing. The ultimate determination of an aggrieved
			 household's discovery period is reserved to OHCS, in its sole
			 discretion.
(3) A household
			 remaining aggrieved after such review or hearing of a contested action may
			 request administrative review of the subgrantee by OHCS (see OAR
			 813-245-0090).
(4) The subgrantee
			 must inform OHCS and the aggrieved party in writing of any final administrative
			 review determination made by the subgrantee, and the basis for same, within 10
			 days of such final determination.
Statutory/Other Authority: Executive Order 23-02, ORS 456.555  & Executive Order 24-02
Statutes/Other Implemented: Executive Order 23-02, HB 5019
				  (2023), SB 5511 (2023) & Executive Order
				  24-02
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 250 - OREGON HUNGER RESPONSE FUND › Section 813-250-0000 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  456.625 &
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 250 - OREGON HUNGER RESPONSE FUND › Section 813-250-0020 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  456.625 &
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 250 - OREGON HUNGER RESPONSE FUND › Section 813-250-0030 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: ORS
				  456.625 &
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 250 - OREGON HUNGER RESPONSE FUND › Section 813-250-0040 - Renumbered

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.555
Stats. Implemented: OL 1993 Ch. 725, ORS
				  456.625 &
				  458.525 -
				  458.545
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 260 - HOUSING RETENTION PROGRAMS › Section 813-260-0000 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 260 of the
				administrative rules is to implement the Oregon Housing and Community Services
				(OHCS) Housing Retention Programming. Funding for OHCS Housing Retention
				programs comes from Senate Bill 5511 (2023), as authorized by the Oregon
				legislature. The intent of OHCS Housing Retention programs is to prevent
				households from the risk of losing their housing or experiencing homelessness
				and assist households that are currently facing an eviction. Oregonians that
				are eligible for programs can access these resources to have their housing
				stability needs met with programming in the following categories:
(1) Tenant resources and information
			 services,
(2) Case management
			 services,
(3) Financial
			 assistance,
(4) Legal
			 aid,
(5) Mediation, and
(6) Culturally Specific
			 Interventions.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.555
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 260 - HOUSING RETENTION PROGRAMS › Section 813-260-0010 - Tenant Resources and Information Services Manual

Current through Register Vol. 63, No. 7, July 1, 2024
Tenant Resources and Information Services Program Guidance with
				the requirements and standards therein, dated February 2024 is incorporated
				into and adopted as part of this division of administrative rules, by
				reference. The program guidance may be accessed online at the OHCS
				website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.555
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 260 - HOUSING RETENTION PROGRAMS › Section 813-260-0011 - Culturally Specific Partners Program Manual

Current through Register Vol. 63, No. 7, July 1, 2024
Eviction Prevention for Culturally Specific Partners Program
				Guidance with the requirements and standards therein, dated February 2024 is
				incorporated into and adopted as part of this division of administrative rules,
				by reference. The program guidance may be accessed online at the OHCS website.
				OHCS has the discretion to grant exemptions to specific provisions in the
				Eviction Prevention for Culturally Specific Partners Program Guidance on a
				case-by-case basis to accommodate the unique operations of culturally specific
				partners. Any such exemptions, if granted, will be noted in the contractual
				agreement between OHCS and the culturally specific partner.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.555
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 260 - HOUSING RETENTION PROGRAMS › Section 813-260-0012 - Legal Services and Mediation Manual

Current through Register Vol. 63, No. 7, July 1, 2024
Legal Services and Mediation Program Guidance with the
				requirements and standards therein, dated February 2024 is incorporated into
				and adopted as part of this division of administrative rules, by reference. The
				program guidance may be accessed online at the OHCS website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555
Statutes/Other Implemented: ORS
				  456.555
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0000 - Purpose and Objectives

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of OAR chapter 813, division 270 of the
				administrative rules is to implement the Oregon Rehousing Initiative (ORI).
				Funding for ORI comes from Legislatively allocated state general funds. Oregon
				Housing and Community Services (OHCS) is designated as the state agency
				responsible for administering state and federal antipoverty programs in Oregon.
				The purpose of ORI, which is one such program, is to provide rehousing and
				related supportive services for homeless households.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0020 - Manuals

Current through Register Vol. 63, No. 7, July 1, 2024
Effective on May 20, 2024, the Oregon Rehousing Initiative
				Program Guidance Manual (ORI Manual) with the requirements and standards
				therein, is incorporated into and adopted as part of division 813-270 of the
				department's administrative rules. The ORI Manual remains in effect until July
				1, 2027, on which date it is repealed. The ORI Manual may be accessed online at
				the OHCS website.
To view attachments referenced in rule text,
click here to view
				  rule
.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0030 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
OHCS may contract with grantees to provide eligible ORI
				services in service areas in such manner to provide holistic coverage statewide
				without duplication or overlap of services.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0040 - Applicant Eligibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) ORI services shall be made available to
			 households who meet eligibility requirements as outlined in the ORI
			 Manual.
(2) Income limitations and
			 U.S. citizenship of household members may not be considered as eligibility
			 criterion to qualify for assistance under the ORI program.
(3) Specific requirements and documentation
			 to provide proof of eligibility for ORI services are detailed in the ORI
			 Manual.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0050 - Use of Funds

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Use of ORI funds must be in compliance
			 with ORI requirements for eligible households.
(2) To the extent of available funding,
			 eligible ORI services include, but are not limited to:
(a) Street outreach;
(b) Rapid rehousing and support
			 services;
(c) Unit access including
			 block leasing and landlord engagement; and
(d) Data collection.
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0060 - Application for Funding; Funding agreement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Prior to providing any ORI services using
			 OHCS funding, grantees must submit an ORI Regional Plan to OHCS. A funding
			 agreement must be approved by OHCS in writing before being operative.
(2) ORI Regional Plans must meet all
			 requirements of form and content as established by OHCS. At a minimum, plans
			 must include a grantee's proposed activities for eligible households,
			 anticipated expenditures, and any other information as OHCS may require
			 specific to ORI funding. Grantees must adhere to OHCS requirements and
			 deadlines for submitting plans. An ORI Regional Plan is subject to approval,
			 with or without modifications, or disapproval by OHCS.
(3) OHCS will evaluate all ORI Regional Plans
			 for ORI sufficiency requirements. Sufficiency is based on the quantity,
			 thoroughness and quality of performance that is satisfactory to OHCS. This
			 includes, but is not limited to, providing relevant information necessary for
			 OHCS to assess the grantee's compliance with all ORI requirements and any other
			 standards, goals, and requirements established by OHCS.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0070 - Recordkeeping and Compliance Monitoring

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Grantees and their subrecipients must
			 maintain accurate financial records satisfactory to OHCS and consistent with
			 ORI requirements, which document the receipt and disbursement of all ORI funds
			 by OHCS. Grantees must have an accounting system in place satisfactory to OHCS
			 and implement an approved Homeless Management Information System (HMIS)
			 database, or other database as approved by OHCS, for data and fiscal
			 entry.
(2) Grantees and their
			 subrecipients must maintain other ORI records satisfactory to OHCS and
			 consistent with ORI requirements, as detailed in the grant agreement.
(3) Grantees must provide OHCS with all
			 required reports, data, and financial statements by submission deadlines and
			 satisfactory to OHCS in form and substance as identified in the ORI
			 requirements and as requested by OHCS.
(4) Further information on compliance and
			 monitoring is detailed in the grant agreement.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 270 - OREGON REHOUSING INITIATIVE (ORI) › Section 813-270-0080 - Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OHCS reserves the right to identify
			 deficiencies in the performance of any grantee or their subrecipients
			 discovered during compliance monitoring activities and take remedial action
			 upon such grantees, including, but not limited to, terminating its funding
			 agreement with a grantee or recipient and requiring repayment of ORI
			 funding.
(2) Further information on
			 how OHCS may remedy any identified deficiencies is detailed in the grant
			 agreement.
Statutory/Other Authority: ORS
				  456.555 & ORS
				  456.559
Statutes/Other Implemented: ORS
				  458.390, ORS
				  458.392 & ORS
				  456.561
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0000 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0010 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0020 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0030 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0040 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0050 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0060 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550
Oregon Administrative Rules › Chapter 813 - OREGON HOUSING AND COMMUNITY SERVICES DEPARTMENT › Division 280 - ENERGY RATED HOMES OF OREGON PROGRAM › Section 813-280-0070 - Repealed

Current through Register Vol. 63, No. 7, July 1, 2024
Stat. Auth.: ORS
				  456.550 - ORS
				  456.725
Stats. Implemented: ORS
				  456.550