Oregon Administrative Rules › Chapter 291 - DEPARTMENT OF CORRECTIONS › Division 160 - DOC PROCUREMENTS FOR OPERATIONAL SUPPORT AND ADULT IN CUSTODY PROGRAMS › Section 291-160-0020 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Addenda and
			 Addendum: A subsequent DOC published or publicly noticed written addition or
			 deletion to, a material change in, or general interest explanation of, a
			 Solicitation Document.
(2)
			 Advantageous: In DOC's best interests, as assessed according to the judgment of
			 DOC.
(3) Award: DOC's
			 identification of the Person with whom DOC intends to enter into a Contract
			 following the completion of any solicitation selection criteria and Contract
			 negotiations.
(4) Bid: A written
			 response to an Invitation to Bid. A Bid is an Offer.
(5) Closing: The date and time specified in a
			 Solicitation Document as the deadline for submitting Offers.
(6) Contract: A sale or other disposal, or a
			 purchase, lease, rental, or other acquisition, of personal property, services,
			 including personal services, public improvements, public works, minor
			 alterations, or ordinary repair or maintenance necessary to preserve a public
			 improvement. Contract does not include grants.
(7) Contract Administration: All functions
			 related to a given Contract between DOC and a Contractor from the time the
			 Contract is awarded until the work is completed, accepted, and all payment has
			 been made, or until the Contract is terminated, payment has been made, and
			 disputes have been resolved.
(8)
			 Contract Price: As the context requires, the maximum monetary obligation that a
			 Contracting Agency either will or may incur under a Contract, including
			 bonuses, incentives and contingency amounts, if the Contractor fully performs
			 under the Contract.
(9) Contractor:
			 The Person with whom DOC enters into a Contract.
(10) Descriptive Literature: Written
			 information submitted with the Offer that addresses the goods and services
			 included in the Offer.
(11)
			 Service-Disabled Veteran Owned Business (SDVOB): A business that is formally
			 verified as a Service-Disabled Veteran-Owned Small Businesses and must receive
			 their verification through the federal Veteran's Administration Center for
			 Verification and Evaluation (CVE) as well as listed on the U.S. Department of
			 Veteran's Affairs Office of Small and Disadvantaged Business Utilization
			 repository.
(12) Electronic
			 Advertisement: A Solicitation Document, Request for Qualifications, or any
			 other document inviting participation in procurements made available via
			 electronic medium, including but not limited to the World Wide Web, the
			 electronic procurement system approved by the Chief Procurement Officer, or
			 electronic mail.
(13) Electronic
			 Offer: A response to a Solicitation Document or other document inviting
			 participation in a procurement, submitted to DOC via the World Wide Web, the
			 electronic procurement system approved by the Chief Procurement Officer, or
			 electronic mail.
(14) Emergency:
			 Circumstances that:
(a) Could not have been
			 reasonably foreseen;
(b) Create a
			 substantial risk of loss, damage or interruption of services or a substantial
			 threat to property, public health, welfare or safety, or a threat to the safety
			 or security of a correctional institution; and
(c) Require prompt execution of a Contract to
			 remedy the condition.