reglab/statecodes huggingface dataset:
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.616 - Confidentiality Training

Current through Reg. 49, No. 28; July 12, 2024
A center must provide training to employees, board members,
															volunteers who have access to personally identifying information, and interns on:
(1) confidentiality policies and procedures;
(2) the importance of confidentiality for victims of family
													 violence;
(3) how information is recorded; and
(4) state and federal laws regarding confidentiality.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.617 - Information in Resident or Nonresident Files

Current through Reg. 49, No. 28; July 12, 2024
A center must limit the information kept in a resident's or a
															nonresident's files to information necessary for:
(1) statistical
													 and funding purposes;
(2) establishing goals for intervention and
													 advocacy;
(3) documenting the need for and delivery of services;
													 and
(4) protecting the liability of the center and its employees,
													 volunteers, and board members.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.618 - Policies and Procedures Regarding Entries in a Resident or Nonresident File

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must develop, maintain, and comply
													 with written policies and procedures regarding entries into a resident or nonresident file that require that:
(1) each entry must be attributed to and dated by the employee or volunteer
													 entering the information;
(2) a resident or nonresident file must
													 not include the names of other residents or nonresidents; and
(3)
													 if the center provides direct services for both the victim and the violent family member, the center must, at
													 a minimum, maintain separate case records to promote victim safety and confidentiality.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.619 - Maintaining Control over Resident and Nonresident Files

Current through Reg. 49, No. 28; July 12, 2024
A center must develop, maintain, and comply with written
															procedures that:
(1) outline the responsibilities of the custodian
													 of the records, designated by the center's executive director, for maintaining control over the resident and
													 nonresident records, including the court's access to the records;
(2) require resident and nonresident records to be kept secure and not be
													 removed from the center's premises without the written permission of the custodian of the records;
(3) provide for the safekeeping of resident and nonresident records in the
													 event of the center's closure; and
(4) allow residents and
													 nonresidents to access their records in the event of the center's closure.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.620 - Release of Resident or Nonresident Information

Current through Reg. 49, No. 28; July 12, 2024
(a) The center may release information, orally or in writing, only if it
													 first obtains a written release of information from the resident or nonresident.
(b) Regardless of whether a written release of information from a resident
													 or nonresident is obtained, the center must release information in order to comply with the applicable state
													 laws to report abuse or suspected abuse of:
(1) children;
(2) the elderly; and
(3) people
													 with disabilities.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.621 - Release of Resident or Nonresident Information Document

Current through Reg. 49, No. 28; July 12, 2024
The release of information document must include the
															following:
(1) name of no more than one person or organization to
													 which the information is being released;
(2) specific information
													 to be released;
(3) beginning and ending dates the release is
													 effective, not to exceed the resident's stay or the nonresident's active length of services;
(4) date and the signatures of the resident or nonresident and the employee
													 or volunteer; and
(5) right to revoke a release of information at
													 any time. This revocation request must be submitted in writing.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.622 - Court Orders

Current through Reg. 49, No. 28; July 12, 2024
Individuals (current or former employees, volunteers, board
															members, or student interns) who receive a court order regarding any program records, residents,
															nonresidents, shelter center activities, or personnel issues must immediately notify the executive director
															or, in the executive director's absence, the designated staff.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.623 - Procedures Regarding Court Orders

Current through Reg. 49, No. 28; July 12, 2024
A center must develop, maintain, and comply with written
															policies and procedures for responding to court orders, such as subpoenas, search warrants, or writs of
															attachment. The written procedures must include:
(1) what to do when
													 a process server arrives with a court order;
(2) on whom court
													 orders may be served, such as the custodian of the records;
(3)
													 which attorney(s) should be contacted;
(4) who will discuss the
													 subpoena and legal options with the resident or nonresident or other victim of family violence, and at what
													 point;
(5) compliance with state and federal confidentiality
													 provisions; and
(6) the circumstances under which records may be
													 released.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.624 - Notification of Court Orders

Current through Reg. 49, No. 28; July 12, 2024
The center must:
(1)
													 notify a resident when a court order affects the individual or the individual's records; and
(2) attempt, whenever possible, to notify a nonresident, hotline caller, or
													 other victim of family violence when a court order affects the individual or the individual's
													 records.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.625 - Policies and Procedures for the Retention and Destruction of Documentation

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must develop, maintain, and comply
													 with written policies and procedures for the retention and destruction of all written, electronic, and
													 digital documentation that pertains to all residents and nonresidents, including but not limited to:
(1) case notes, case content, and case files;
(2) staff-to-staff communications; and
(3) documentation required by other funders.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.626 - Disruption in Providing Services

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must develop, maintain, and comply with written policies and
													 procedures for any disruption in the ability to provide services.
(b) Any disruption in the ability to provide services must be verbally
													 reported immediately to the Health and Human Services Commission (HHSC).
(c) After the initial verbal notification, the center must submit to HHSC,
													 within two weeks, a written description of the disruption and how services will be or were
													 maintained.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.627 - Maximum Length of Stay for Shelter Center Residents

Current through Reg. 49, No. 28; July 12, 2024
(a) The Health and Human Services Commission (HHSC) does not impose a
													 maximum length of stay for a center resident.
(b) If a center has
													 a maximum length of stay, it must have a written policy explaining its necessity and the length of the
													 maximum stay.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.628 - Resident and Nonresident Rights

Current through Reg. 49, No. 28; July 12, 2024
A center must:
(1)
													 provide written rights to all residents and nonresidents;
(2)
													 make reasonable accommodations to provide written rights for residents and nonresidents with limited English
													 proficiency; and
(3) post resident and nonresident rights in a
													 visible area within all center facilities.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.629 - Resident's Belongings

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must develop, maintain, and comply with written policies and
													 procedures regarding the security of residents' belongings.
(b)
													 Residents must be informed in writing of:
(1) how long personal belongings
													 will be stored if they leave the 24-hour-a-day shelter; and
(2)
													 what will happen to their items if they do not pick them up by the deadline.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.630 - Cooperation with Criminal Justice Officials

Current through Reg. 49, No. 28; July 12, 2024
A center must develop and maintain a written plan that
															outlines efforts to cooperate with criminal justice officials in each county where services are provided,
															including:
(1) establishing an ongoing working relationship with
													 local criminal justice officials;
(2) encouraging the justice
													 system to develop policies and procedures that are responsive to the needs of victims of family violence and
													 enhance collaboration among justice system agencies and service providers;
(3) pursuing opportunities to participate in the training of law
													 enforcement officers and other criminal justice officials;
(4)
													 providing information and education to law enforcement and criminal justice officials about the dynamics of
													 family violence, services available, and support from the criminal justice system; and
(5) encouraging local criminal justice professionals to post signs and
													 leave brochures in their offices about family violence and the availability of services.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.631 - Community Education

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must have written policies and procedures about community
													 education that:
(1) ensure that community education is provided to as many
													 diverse groups as possible in each county where services are provided;
(2) focus part of the community education on informing victims of family
													 violence of existing family violence services; and
(3) comply
													 with §
												RSA
													 379.608 of this title (relating to Access to Services for People with
													 Limited English Proficiency).
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.632 - Volunteer Program

Current through Reg. 49, No. 28; July 12, 2024
A center must develop, maintain, and comply with written
															policies and procedures regarding:
(1) recruitment methods that
													 reach diverse groups of people from the communities of each county where services are provided; and
(2) screening, training, supervising, evaluating, and
													 terminating volunteers.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.633 - Volunteer Recruitment

Current through Reg. 49, No. 28; July 12, 2024
The center must have an ongoing recruitment program for
															volunteers to help with the center's programs that complies with:
(1) civil rights laws that allow qualified people an opportunity to
													 volunteer; and
(2) the Human Resources Code, Chapter 51, which
													 states that the center must find support for the center through volunteer work, especially volunteer work by
													 people who have been victims of family violence.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.634 - Content of Training for Direct Service Volunteers

Current through Reg. 49, No. 28; July 12, 2024
A center must provide training for direct service volunteers
															that includes, but is not limited to:
(1) A brief history of the
													 Texas Battered Women's Movement;
(2) The need for and benefit of
													 shelter services;
(3) The dynamics of family violence;
(4) A brief summary of current Texas laws that address family violence
													 issues;
(5) Crisis intervention;
(6) Hotline skills, if applicable;
(7) Peer counseling techniques;
(8) Risk assessment and safety planning;
(9) The center's policies and procedures;
(10) The organization's mission and philosophy;
(11) Confidentiality;
(12)
													 Legal options for victims of family violence;
(13) Economic
													 options for victims of family violence;
(14) Sensitivity to
													 cultural diversity;
(15) Community resources;
(16) The need for community systems to be responsive to the needs of
													 victims of family violence; and
(17) Applicable civil rights laws
													 and regulations.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 6 - PROGRAM ADMINISTRATION › Section 356.635 - Content of Training for Non-Direct Service Volunteers

Current through Reg. 49, No. 28; July 12, 2024
A center must provide non-direct service volunteers
															with:
(1) a basic orientation of the duties they perform;
(2) the center's policies and procedures regarding confidentiality;
													 and
(3) at a minimum, basic information about the organization's
													 mission, philosophy, and policies.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.701 - Shelter Center Services

Current through Reg. 49, No. 28; July 12, 2024
The center must provide, at a minimum, access to the following
															services, directly, by referral, or through formal arrangements with other agencies, and have written
															procedures regarding these services as described in this subchapter:
(1) 24-hour-a-day shelter;
(2)
													 a crisis call hotline available 24 hours a day;
(3) emergency
													 medical care;
(4) intervention services, including safety
													 planning, understanding and support, information, education, referrals, resource assistance, and individual
													 service plans;
(5) emergency transportation;
(6) legal assistance in the civil and criminal justice systems, including
													 identifying individual needs, legal rights and legal options and providing support and accompaniment in
													 pursuing those options;
(7) information about educational
													 arrangements for children;
(8) information about training for and
													 seeking employment; and
(9) a referral system to existing
													 community services.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.702 - Data Collection

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must regularly report complete and accurate data through the
													 data collection system approved by the Health and Human Services Commission (HHSC), using service definitions
													 in the Shelter Center Provider Manual. Data submission is due by the deadline specified in the contract. HHSC
													 reserves the right to impose sanctions if complete and accurate data are not submitted on time.
(b) In the event that the center may not be able to provide services due to
													 a natural disaster or fire, the affected center will consult with HHSC regarding whether exceptions to data
													 reporting deadlines and data collection service definitions should be made.
(c) When collecting and reporting data, the center must comply with state
													 and federal confidentiality provisions.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.703 - Promoting Cooperative Living in the Shelter

Current through Reg. 49, No. 28; July 12, 2024
A center must:
(1)
													 have a written cooperative living agreement that outlines what can be reasonably expected from the staff and
													 residents, including the center's and residents' responsibilities; and
(2) post this agreement in a visible area.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.704 - Crisis Call Hotline

Current through Reg. 49, No. 28; July 12, 2024
A center must:
(1)
													 answer the hotline 24 hours a day, every day of the year, by an individual trained in crisis intervention or
													 who has immediate access to someone who has had this training;
(2) accept collect calls and anonymous incoming calls;
(3) list the hotline number in all telephone directories within the
													 center's service area and on the center's website, if applicable;
(4) provide a minimum of two hotline telephone lines;
(5) ensure the caller has direct access to a live person who is trained to
													 assess the person's safety and that a messaging system is not used to answer the hotline;
(6) provide caller ID blocks on the center's numbers for outgoing calls to
													 residents, nonresidents, and other victims of family violence, which may only be unblocked with permission
													 from the resident, nonresident, or victim of family violence;
(7)
													 ensure the screening process complies with all state and federal laws if the hotline is used to screen for
													 eligibility for services;
(8) keep all hotline calls and any
													 related documentation confidential;
(9) provide meaningful access
													 to persons with disabilities, including victims of family violence with sensory and speech
													 impairments;
(10) ensure the center is able to provide meaningful
													 access to people with limited English proficiency; and
(11) if
													 the center uses caller ID or any other technology that establishes a record of calls on the hotline, the
													 center must:
(A) ensure there will not be a breach of confidentiality to
													 third parties; and
(B) comply with the confidentiality
													 requirements of §
												RSA
													 379.625 of this subchapter (relating to Policies and Procedures for the
													 Retention and Destruction of Documentation) regarding the records generated by caller ID or other
													 technology.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.705 - Subcontracting the Crisis Call Hotline

Current through Reg. 49, No. 28; July 12, 2024
If a center subcontracts the answering of the hotline, it must
															have the subcontractor arrangement approved by the Health and Human Services Commission (HHSC) and must
															develop, maintain, and comply with a written policy and procedure that addresses how the subcontractor meets
															HHSC's training requirements for all direct service staff and will ensure immediate access to the center's
															24-hour-a-day services.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.706 - Medical Care

Current through Reg. 49, No. 28; July 12, 2024
A center is not required to provide or pay for emergency
															medical care, but must:
(1) Maintain a current list of emergency
													 medical care resources that can provide medical services for victims of family violence; and
(2) Develop, maintain, and comply with written policies and procedures
													 about providing or arranging for emergency transportation to and from emergency medical facilities for
													 shelter residents or victims of family violence being considered for acceptance as residents.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.707 - Residents' Medications

Current through Reg. 49, No. 28; July 12, 2024
A center must develop, maintain, and comply with written
															policies and procedures regarding all prescribed and non-prescribed medications used by residents, including
															but not limited to:
(1) self-administration of drugs and
													 medications;
(2) methods for safekeeping of drugs and
													 medications;
(3) staff's role relating to safekeeping of drugs
													 and medications; and
(4) a system that ensures adult residents
													 have direct or immediate access to their own and their children's medication.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.708 - Resident's Orientation

Current through Reg. 49, No. 28; July 12, 2024
A center must ensure that an orientation is provided to a
															resident orally and in writing within 24 hours, is documented, and includes but is not limited to:
(1) explanation of services available;
(2) cooperative living agreement;
(3) length of stay;
(4)
													 termination policy;
(5) residents' rights;
(6) nondiscrimination statement;
(7) grievance procedures;
(8)
													 safety and security procedures, including medication;
(9)
													 confidentiality and limits of confidentiality;
(10) waivers of
													 liability; and
(11) a wellness check for all family members that
													 addresses their immediate needs.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.709 - Nonresident's Orientation

Current through Reg. 49, No. 28; July 12, 2024
A center must ensure orientation is provided orally and in
															writing, is documented, and includes, but is not limited to:
(1)
													 explanation of services available;
(2) termination
													 policy;
(3) nonresidents' rights;
(4) nondiscrimination statement;
(5) grievance procedures;
(6)
													 safety and security procedures;
(7) confidentiality and limits of
													 confidentiality;
(8) waivers of liability; and
(9) a wellness check for all family members that addresses their immediate
													 needs.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.710 - Service Plan

Current through Reg. 49, No. 28; July 12, 2024
A center must develop and periodically update a written
															individual service plan with each adult resident and adult nonresident that reflects the resident's or
															nonresident's self-identified needs.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.711 - Group Intervention

Current through Reg. 49, No. 28; July 12, 2024
A center must:
(1)
													 provide at least one weekly support group for adult residents and adult nonresidents; and
(2) not mandate adult resident or adult nonresident attendance at weekly
													 support groups.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.712 - Religion and Intervention Services

Current through Reg. 49, No. 28; July 12, 2024
If the center provides direct intervention family violence
															services, it must not use state funds for inherently religious activities, must not promote any one religion,
															and must not require residents to participate in religious groups or to use religious
															materials.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.713 - Delivery of Children's Direct Services

Current through Reg. 49, No. 28; July 12, 2024
The center must:
(1)
													 have services available that are specific to meet the needs of children;
(2) provide transportation or make transportation arrangements for child
													 residents who attend school;
(3) provide or arrange for school
													 supplies and clothing for child residents;
(4) provide a support
													 group for child residents at least weekly, when age appropriate;
(5) provide a recreational or social group for child residents at least
													 weekly; and
(6) offer information and referral services for
													 nonresident children if nonresident services are offered to the child's parent.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.714 - Intervention Services for Children Residing in the Shelter

Current through Reg. 49, No. 28; July 12, 2024
A center must provide intervention services that are
															age-appropriate and include:
(1) procedures ensuring new child
													 residents and/or parent residents have face-to-face contact with the designated children's staff and that
													 this contact is documented;
(2) strategies to enhance safety,
													 including safe use of technology;
(3) understanding and support,
													 including:
(A) addressing needs identified by the victim; and
(B) building self-esteem, problem solving, and recognizing that the child
													 is not responsible for the violence; and
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.715 - Safety Policies and Procedures for Delivering Services to Children

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must develop, maintain, and comply
													 with written nonviolent disciplinary policies and procedures regarding child residents and child
													 nonresidents, including policies and procedures for adult residents and adult nonresidents, employees, and
													 volunteers who provide services to children.
(b) The center must
													 develop, maintain, and comply with written policies and procedures to:
(1)
													 ensure the safety of children in its facilities; and
(2) maintain
													 the safety of children when employees or volunteers take children on outings.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.716 - Texas Department of Family and Protective Services' (DFPS) Child Care Permit

Current through Reg. 49, No. 28; July 12, 2024
A center that provides child care that is subject to DFPS
															regulation under 40 TAC Chapter 743 (relating to Minimum Standards for Shelter Care) must comply with the
															requirements of that chapter and any other relevant law, including relevant sections of Chapter 42, Human
															Resources Code and 40 TAC Chapter 745 (relating to Licensing).
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.717 - Legal Assistance Services

Current through Reg. 49, No. 28; July 12, 2024
A center must:
(1)
													 maintain a current list of local legal entities including civil and criminal justice agencies and contact
													 people in each county where services are provided;
(2) offer
													 support and accompaniment to residents and nonresidents in their pursuit of legal options;
(3) ensure legal advocacy services are available and specific to the needs
													 of victims of family violence; and
(4) encourage the justice
													 system to respond consistently to the needs of victims of family violence and to hold batterers
													 accountable.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.718 - Educational Services for Children of Adult Residents

Current through Reg. 49, No. 28; July 12, 2024
(a) A center must inform an adult resident about
													 educational services for her or his child.
(b) At the resident's
													 request, the center must:
(1) help the resident make arrangements for the
													 child's continued education;
(2) accompany the resident to school
													 meetings regarding the child's special needs; and
(3) act as a
													 liaison to the school regarding provisions in a protective order that may directly affect the child's
													 safety.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter B - SHELTER CENTERS › Division 7 - SERVICE DELIVERY › Section 356.719 - Training and Employment Services

Current through Reg. 49, No. 28; July 12, 2024
The center must provide or arrange the following for residents
															and nonresidents:
(1) clothing for:
(A) training;
(B) interviews;
													 and
(C) employment, except for positions that require specific
													 uniforms;
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 1 - BOARD OF DIRECTORS › Section 356.801 - Fiscal Oversight and Accountability

Current through Reg. 49, No. 28; July 12, 2024
The board must regularly review actual revenue and expenditures
															and compare them to budgeted revenue and estimated costs.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 1 - BOARD OF DIRECTORS › Section 356.802 - Notification Regarding Special Nonresidential Projects

Current through Reg. 49, No. 28; July 12, 2024
The executive director or designee must give the board of
															directors a description of the Health and Human Services Commission contract within three months of the
															contract award, including program, administrative, and fiscal oversight responsibilities.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 1 - BOARD OF DIRECTORS › Section 356.803 - Confidentiality

Current through Reg. 49, No. 28; July 12, 2024
Each board member must:
(1) know and comply with the Health and Human Services Commission's rules
													 and the contractor's policies related to confidentiality; and
(2)
													 if the project provides direct services, provide written assurance to the contractor that the board member
													 will not use the position to obtain or access confidential program participant information.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 2 - CONTRACT STANDARDS › Section 356.901 - Internal Monitoring System

Current through Reg. 49, No. 28; July 12, 2024
A contractor must develop, maintain, and comply with a written
															internal monitoring system to evaluate the following:
(1) the
													 quality of the special project's services;
(2) the accuracy of
													 the fiscal and programmatic documentation; and
(3) compliance
													 with the policies and procedures specified in the contractor's contract with the Health and Human Services
													 Commission.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 2 - CONTRACT STANDARDS › Section 356.902 - Requesting a Variance or Waiver

Current through Reg. 49, No. 28; July 12, 2024
(a) To request a variance or waiver from a specific requirement in this
													 subchapter, the contractor's board must submit a completed Family Violence Program Waiver Request Form
													 prescribed by the Health and Human Services Commission demonstrating the need for the variance or
													 waiver.
(b) A contractor's board may submit a request for a
													 variance or waiver up to 90 calendar days after the end of the contract year for which the variance or waiver
													 is requested.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 2 - CONTRACT STANDARDS › Section 356.903 - Primary Services to an Unserved or Underserved Population

Current through Reg. 49, No. 28; July 12, 2024
If the special nonresidential project's purpose is to provide
															services to a particular population, the contractor must have a plan for providing services to otherwise
															eligible victims who are not members of the targeted population. This plan may include
															referrals.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 3 - FISCAL MANAGEMENT › Section 356.1001 - Accounting System Requirements

Current through Reg. 49, No. 28; July 12, 2024
The contractor must maintain an accounting system and records
															that:
(1) records revenue and expenditures using generally accepted
													 accounting principles;
(2) includes a chart of accounts that
													 lists all accounts by an assigned number;
(3) contains a general
													 ledger and subsidiary ledgers;
(4) maintains supporting
													 documentation for all revenue and expenditures, including, but not limited to:
(A) receipts or vouchers for revenue;
(B) bank statements reconciled to the general ledger bank
													 accounts;
(C) canceled checks;
(D) deposit slips;
(E) approved
													 invoices;
(F) receipts;
(G) leases;
(H)
													 contracts;
(I) time sheets;
(J) inventory; and
(K) cost
													 allocation worksheets;
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 3 - FISCAL MANAGEMENT › Section 356.1002 - Cash/Non-cash Resources Documentation

Current through Reg. 49, No. 28; July 12, 2024
A contractor must develop, maintain, and comply with written
															internal policies and procedures to accurately document the cash/non-cash resources required by funding
															sources.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 4 - PERSONNEL › Section 356.1101 - Personnel Policies

Current through Reg. 49, No. 28; July 12, 2024
A contractor must develop, maintain, and comply with written
															personnel policies, approved by the Board of Directors, and procedures for its personnel handbook that
															standardize the everyday actions and conduct of all employees. All employees must have ongoing access to the
															personnel handbook and must be notified of new or changed personnel policies. The handbook must address at a
															minimum the following:
(1) Contract labor;
(2) Conflict of interest;
(3)
													 Domestic violence in the workplace;
(4) Nepotism;
(5) Hiring process that is uniform for all candidates for a particular
													 position and includes:
(A) Job posting;
(B) Job descriptions with essential job functions;
(C) Interviewing systems; and
(D) Reference checking and responding to reference checking;
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 4 - PERSONNEL › Section 356.1102 - Personnel Files

Current through Reg. 49, No. 28; July 12, 2024
A contractor must maintain a personnel file for each employee.
															Each file must include at least the following information:
(1)
													 Employment application or resume;
(2) Job descriptions;
(3) Signed acknowledgement of confidentiality agreement;
(4) Signed acknowledgment of receipt of personnel policies and procedures
													 handbook;
(5) Performance evaluations for every year of
													 employment in accordance with the center's personnel policies;
(6) Documentation of orientation, initial training, and employee
													 development;
(7) Any status or classification change;
(8) All disciplinary actions, if any; and
(9) Letters of praise or criticism, if any.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 4 - PERSONNEL › Section 356.1103 - Drug and Alcohol Policy

Current through Reg. 49, No. 28; July 12, 2024
If under the jurisdiction of the Drug-Free Workplace Act, a
															contractor must develop, maintain, and comply with a written drug and alcohol policy that includes the
															following:
(1) prohibition of illegal use or illegal possession of
													 alcohol or drugs while on duty;
(2) a belief in a treatment and
													 recovery approach;
(3) a stated concern for employees and their
													 recovery efforts;
(4) information on available programs and
													 systems for assistance; and
(5) a statement of
													 confidentiality.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 4 - PERSONNEL › Section 356.1104 - New Employee Orientation and Training

Current through Reg. 49, No. 28; July 12, 2024
(a) A contractor must provide an oral orientation about the organization
													 for all new employees within the first two days of employment.
(b) Within two weeks after the first day of employment, all new employees
													 must receive basic oral or written information regarding:
(1) dynamics of
													 family violence;
(2) a brief history of the Texas Battered
													 Women's Movement;
(3) a brief summary of current Texas laws that
													 address family violence issues; and
(4) federal, state, and
													 program requirements regarding confidentiality.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 4 - PERSONNEL › Section 356.1105 - Staff Development

Current through Reg. 49, No. 28; July 12, 2024
(a) Direct service employees and their direct supervisors must receive
													 relevant training or staff development on topics related to their job descriptions as family violence center
													 employees.
(b) Direct service supervisors should receive training
													 that is relevant to the job descriptions of the people they supervise.
(c) Training may be provided electronically.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 5 - FACILITY, SAFETY, AND HEALTH REQUIREMENTS › Section 356.1201 - Facility Requirements for the Special Nonresidential Project

Current through Reg. 49, No. 28; July 12, 2024
The contractor's facilities must:
(1) have access to a private meeting area and includes adequate safe space
													 for children;
(2) a first-aid kit in each facility that is
													 accessible to employees and volunteers;
(3) clearly marked exits;
													 and
(4) basic furnishings that are clean and in good
													 repair.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 5 - FACILITY, SAFETY, AND HEALTH REQUIREMENTS › Section 356.1202 - Security System Policies and Procedures

Current through Reg. 49, No. 28; July 12, 2024
(a) A contractor must develop, maintain, and comply with written policies
													 and procedures to promote the safety and security of program participants, employees, and volunteers as
													 appropriate for the project. The written policies and procedures must address technology safety and data
													 security.
(b) If the special nonresidential project provides
													 direct services, the contractor must have a security system that is operational 24 hours a day. The security
													 system may include, but is not limited to an alarm system, special lighting, dead bolts, and agreements with
													 local law enforcement.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 6 - PROGRAM ADMINISTRATION › Section 356.1301 - Required Services

Current through Reg. 49, No. 28; July 12, 2024
At a minimum, the contractor must provide access to the
															services for victims of family violence that are outlined in the Human Resources Code, Chapter
															51.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 6 - PROGRAM ADMINISTRATION › Section 356.1302 - Charging for Services

Current through Reg. 49, No. 28; July 12, 2024
A contractor cannot charge or solicit contributions or
															donations in return for Health and Human Services Commission-contracted services.
Texas Administrative Code › Title 26 - HEALTH AND HUMAN SERVICES › Part 1 - HEALTH AND HUMAN SERVICES COMMISSION › Chapter 356 - FAMILY VIOLENCE PROGRAM › Subchapter C - SPECIAL NONRESIDENTIAL PROJECTS › Division 6 - PROGRAM ADMINISTRATION › Section 356.1303 - Eligibility

Current through Reg. 49, No. 28; July 12, 2024
Victims of family violence as defined in the Human Resources
															Code, Chapter 51, including adults subjected to sexual and/or emotional abuse by their batterers, are
															eligible for services of the contract.