reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 250 - OYA AUDIT GUIDELINES › Section 416-250-0070 - Basic Accounting Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 A service provider subject to audit under these rules will maintain a chart of
			 accounts that defines all items included in determining the cost for each
			 program. The chart of accounts will list all revenues and expense
			 accounts.
(2) The organization will
			 have bank deposit records and documentation to verify the source of revenue.
			 Revenue and expense accounts, with related asset, liability, and equity
			 accounts, will account for all expenditures related to delivery of the
			 program.
(3) All basic accounting
			 records will be retained for at least three years following the expiration of
			 the contract or from the finalization of an audit including any appeal,
			 whichever is later.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420A.010
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 250 - OYA AUDIT GUIDELINES › Section 416-250-0080 - Internal Controls

Current through Register Vol. 63, No. 7, July 1, 2024
Establishing and maintaining an internal control structure is
				the responsibility of the service provider. Effective internal controls are
				considered essential to achieving the proper conduct of business with full
				accountability for the resources made available. Internal controls will be
				implemented and maintained to provide reasonable assurance that:
(1) The provider identifies, assembles,
			 classifies, records, analyzes, and reports its transactions in conformity with
			 Generally Accepted Accounting Principles or appropriate regulatory requirements
			 for preparing financial statements and other required financial
			 reports;
(2) Losses or
			 misappropriations of assets due to errors or irregularities in processing
			 transactions and handling the related assets are prevented or
			 detected;
(3) Noncompliance with
			 applicable federal and state laws and rules and regulations and terms of the
			 contract is prevented or detected;
(4) State and federal funds are reasonably,
			 prudently and economically spent; and
(5) All costs are appropriately allocated
			 among programs, departments, and other benefiting units.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420A.010
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 250 - OYA AUDIT GUIDELINES › Section 416-250-0090 - Independent Audit Reports

Current through Register Vol. 63, No. 7, July 1, 2024
The OYA may, at its discretion, accept an independent audit, in
				lieu of an OYA audit, if it determines the work papers and procedures of the
				independent auditor meet Government Auditing Standards (where applicable),
				Generally Accepted Auditing Standards and other audit standards which may be
				adopted by the OYA.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420A.010
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 255 - REENTRY SUPPORT AND SERVICES FOR DOC YOUTH IN CUSTODY RELEASING FROM OYA › Section 416-255-0010 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
The rules in OAR chapter 416 division 255 provide guidelines
				for the Oregon Youth Authority in providing reentry support and services for
				DOC youth in custody who are released from a youth correction facility. Reentry
				support and services may include, but are not limited to, aid for housing and
				employment, vocational assistance, transportation services, treatment and
				access to physical or mental health care services, medications, mentoring, or
				specialized supervision strategies.
Statutory/Other Authority: ORS
				  420A.025 & ORS
				  420A.130
Statutes/Other Implemented: ORS
				  420A.130
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 255 - REENTRY SUPPORT AND SERVICES FOR DOC YOUTH IN CUSTODY RELEASING FROM OYA › Section 416-255-0020 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) DOC youth in
			 custody: A person in the legal custody of the Department of Corrections (DOC)
			 and the physical custody of OYA.
(2) OYA: Oregon Youth Authority.
(3) Reentry support and services: Has the
			 meaning given that term in ORS
			 423.110.
(4) Youth correction facility: A facility
			 used for the confinement of adjudicated youth and other persons placed in the
			 legal or physical custody of OYA and includes secure regional youth facilities,
			 regional accountability camps, residential academies and satellites, camps and
			 branches of those facilities.
Statutory/Other Authority: ORS
				  420A.025 & ORS
				  420A.130
Statutes/Other Implemented: ORS
				  420A.130
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 255 - REENTRY SUPPORT AND SERVICES FOR DOC YOUTH IN CUSTODY RELEASING FROM OYA › Section 416-255-0030 - Reentry support and services

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 OYA may provide reentry support and services approved by a DOC youth in
			 custody's supervisory authority to the DOC youth in custody while the DOC youth
			 in custody is on any form of transitional leave, work release or program of
			 conditional or supervised release, or post-prison supervision when:
(a) A DOC youth in custody's release plan
			 requires an emergency change, including the DOC youth in custody's proposed
			 residence or transportation from the releasing facility, and OYA has the
			 resource(s) to implement the change;
(b) OYA has the resource(s) to help implement
			 the DOC youth in custody's community case plan, at the request of the DOC youth
			 in custody's supervisory authority; or
(c) A DOC youth in custody's initial
			 community case plan identifies that ongoing contact with specific OYA employees
			 will be beneficial.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0010 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
(1) These rules
			 describe how OYA establishes and maintains Youth Welfare Accounts and trust
			 accounts for youth in its custody.
(2) Definitions:
(a) Care: Services provided to meet the needs
			 of a youth in custody (i.e., food, shelter, clothing, medical care, schooling,
			 protection, supervision).
(b)
			 Financial accounting: A detailed accounting of money spent by OYA for care of a
			 youth in custody and the amount of trust money, by funding source, reimbursed
			 to OYA for these items.
(c)
			 Maintenance account: A sub-section of a youth in custody's trust account used
			 to account for funds that may be used to pay for the youth in custody's cost of
			 care.
(d) OYA: Oregon Youth
			 Authority.
(e) Special account: A
			 sub-section of a youth in custody's trust account used to account for funds
			 received for a youth in custody for purposes other than paying for the youth in
			 custody's cost of care.
(f)
			 Termination of custody: Relinquishment of OYA custody as a result of a court
			 order, the youth in custody's age, or transfer to a supervising authority other
			 than OYA.
(g) Youth in custody: A
			 person in the legal and physical custody of OYA either in an OYA close-custody
			 facility or placed in the community under supervision, or a person in the legal
			 custody of the Department of Corrections and the physical custody of OYA in an
			 OYA close-custody facility.
(h)
			 Youth Welfare Account: A general account established by OYA dedicated to
			 providing monies to benefit the close-custody youth in custody population and
			 enhance youth in custody activities and programs.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0015 - Youth Welfare Accounts

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA
			 has established Youth Welfare Accounts for each OYA close-custody facility to
			 provide funds to benefit the close-custody youth in custody population and
			 enhance youth in custody activities and programs.
(2) Revenue from youth in custody work
			 programs, donations made to OYA for the benefit of all close-custody facility
			 youth in custody, and fundraisers benefiting close-custody youth in custody
			 programs will be deposited into a Youth Welfare Account.
(3) OYA may use monies in Youth Welfare
			 Accounts to fund a variety of programs, services and activities benefiting the
			 close-custody youth in custody population and enhancing youth in custody
			 close-custody facility activities and programs. Specific uses of the funds may
			 include, but are not limited to, operations, support or enhancement of the
			 following programs, services and activities:
(a) Recreational activities;
(b) Incentive awards;
(c) Holiday events, decorations, and
			 gifts;
(d) Entertainment equipment
			 and supplies;
(e) Repair of
			 equipment purchased from a Youth Welfare Account; and
(f) Youth in custody work or vocational
			 program startup costs, equipment, attire, and safety
			 supplies.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0020 - Establishing Youth in Custody Trust Accounts

Current through Register Vol. 63, No. 7, July 1, 2024
OYA must establish a trust account for a youth in custody when
				placed in OYA's legal or physical custody. This account must include both a
				maintenance and a special account in which all revenue received on a youth in
				custody 's behalf must be recorded.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420A.030 &
				  420A.032
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0030 - Sources and Uses of Maintenance Account Money

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA must deposit all money received for
			 the purpose of caring for a youth in custody in OYA's legal or physical
			 custody, and interest earned thereon, into the youth in custody 's maintenance
			 account. The maintenance account must include subaccounts to separately track
			 money and interest earned by source as follows:
(a) Social Security;
(b) Supplemental Security Income
			 (SSI);
(c) Supplemental Security
			 Income Dedicated (SSI Dedicated);
(d) Court-ordered support; and
(e) Other sources.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0040 - Sources and Uses of Special Account Money

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
(a) OYA
			 must deposit money received for a youth in custody for purposes other than
			 paying for that youth in custody 's cost of care into the youth in custody 's
			 special account. Sources of money include the youth in custody 's earnings,
			 restricted money gifts, restricted inheritances, money brought with the youth
			 in custody when entering OYA's physical or legal custody, interest earned on
			 special account money, etc.
(b) OYA
			 must consider all money not specifically designated for a purpose other than
			 the youth in custody's cost of care available for care of that youth in custody
			 and must deposit it in the youth in custody's maintenance
			 account.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0050 - Financial Accounting

Current through Register Vol. 63, No. 7, July 1, 2024
OYA must complete financial accountings as required for legal
				proceedings, audits, and when a maintenance account balance exists and the
				youth in custody's OYA custody has been terminated.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420A.030 &
				  420A.032
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0060 - Clearing a Trust Account Upon Termination of Custody

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
(a)
			 When OYA's custody of a youth in custody is terminated, funds available in the
			 youth in custody's trust accounts must be disbursed and accounts
			 closed.
(b) Maintenance account
			 money must be used to reimburse OYA expenditures in the following priority:
(A) Court-ordered support;
(B) Social Security;
(C) Voluntary support;
(D) Veteran's benefits;
(E) Workers' compensation insurance
			 (SAIF);
(F) Civil service
			 annuities;
(G) Military
			 allotments;
(H) Railroad
			 retirement;
(I) Other;
			 and
(J) Supplemental Security
			 Income (SSI).
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 260 - YOUTH WELFARE AND TRUST ACCOUNTS › Section 416-260-0070 - Unclaimed Special Account Balances

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA must identify special account
			 balances which are unclaimed and abandoned two years from the date OYA's
			 custody terminated, in accordance with the Uniform Disposition of Unclaimed
			 Property Act.
(2) OYA must
			 diligently attempt to locate youth in custody who have special account balances
			 of at least $100.
(a) OYA must, at a minimum,
			 send a letter to the youth in custody's last known address stating there is a
			 trust account balance with OYA and the youth in custody has 30 days from the
			 date of the notice to claim the account.
(b) If the notice is returned because the
			 youth in custody moved without a forwarding address, or the 30 days elapses
			 without a response, OYA must forward the special account balance to the
			 Division of State Lands in accordance with that agency's administrative
			 rules.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0000 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
These rules establish procedures to conditionally release an
				adjudicated youth on parole into the community, or revoke an adjudicated
				youth's parole.
Statutory/Other Authority: ORS
				  420A.025,
				  420A.105 & 420A.120
Statutes/Other Implemented: ORS
				  419C.481,
				  420.045,
				  420A.105,
				  420A.115,
				  420A.120,
				  420.905,
				  420.910 &
				  420.915
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Adjudicated
			 youth: A person who has been found to be within the jurisdiction of the
			 juvenile court under ORS
			 419C.005 for an act committed
			 when the person was under 18 years of age.
(2) Field supervisor: The manager of an OYA
			 parole/probation office.
(3) Formal
			 parole revocation hearing: A hearing to determine whether parole should be
			 revoked that is conducted after a preliminary parole revocation hearing has
			 resulted in a recommendation for revocation or another sanction.
(4) Juvenile Parole/Probation Agreement: A
			 written agreement between a paroling adjudicated youth and the Oregon Youth
			 Authority that establishes the adjudicated youth's conditions of
			 parole.
(5) Juvenile
			 Parole/Probation Officer (JPPO): The OYA case manager who works with an
			 adjudicated youth, and the adjudicated youth's family, and the community while
			 the adjudicated youth is in OYA custody.
(6) OYA: Oregon Youth Authority.
(7) Parole: The conditional release of an
			 adjudicated youth from a youth correction facility subject to the director's
			 authority to revoke parole pursuant to ORS
			 420.045(3).
(8) Parole revocation: The act of rescinding
			 an adjudicated youth's parole.
(9)
			 Preliminary parole revocation hearing: A hearing to determine if probable cause
			 exists to believe an adjudicated youth has violated one or more conditions of
			 parole, and it is in the best interests of the adjudicated youth and the
			 community to revoke parole or impose an intermediate sanction.
(10) Superintendent: The manager of a youth
			 correction facility.
(11) Youth
			 correction facility: A facility used for the confinement of adjudicated youth
			 and other persons placed in the legal or physical custody of OYA and includes
			 secure regional youth facilities, regional accountability camps, residential
			 academies and satellites, camps and branches of those facilities.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420.045,
				  420A.115 & ORS
				  420A.120
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0015 - Release Factors and Review Process

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA considers the following factors when
			 determining an adjudicated youth's readiness for conditional release from a
			 youth correction facility:
(a) The
			 adjudicated youth's efforts, participation in and progress on treatment,
			 educational, vocational, and behavioral goals;
(b) Whether the adjudicated youth has made
			 and agrees to continue to make restitution to the victim;
(c) Availability of safe placement for the
			 adjudicated youth and availability of community resources to support the
			 adjudicated youth's continued development;
(d) The threat of harm the adjudicated youth
			 represents to self or others;
(e)
			 The impact of the adjudicated youth's release on the victim and the
			 community;
(f) Any applicable
			 predictive data tools;
(g) The
			 adjudicated youth's demonstrated development of markers of psychosocial
			 maturity shown by research to be corroborated with desistance from crime;
			 and
(h) Any other factors or
			 circumstances deemed relevant by OYA based upon the individual characteristics
			 and circumstances of the adjudicated youth.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0020 - Parole

Current through Register Vol. 63, No. 7, July 1, 2024
(1) When it is
			 determined by OYA that an adjudicated youth is ready for conditional release
			 from a youth correction facility and after notifying the committing court of
			 the intended release, the superintendent may parole the adjudicated
			 youth.
(2) Parole is formalized by
			 a written Juvenile Parole/Probation Agreement that includes the following
			 understandings and conditions:
(a) Parole is a
			 conditional release and does not restore full freedom;
(b) The person(s) with whom the adjudicated
			 youth is placed will have custody of the adjudicated youth subject to
			 supervision by the OYA;
(c)
			 Conditions of parole are subject to modification by OYA at any time, including
			 an increase or decrease in supervision level or other changes OYA deems
			 necessary; and
(d) Parole may be
			 revoked or an intermediate sanction imposed if the adjudicated youth violates
			 any written condition, or if OYA finds that continuation of parole is not in
			 the best interests of the adjudicated youth or the
			 community.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0030 - Recommendation for Parole Revocation

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An adjudicated youth's JPPO may initiate
			 parole revocation by preparing a written report that recommends that the
			 adjudicated youth's parole be revoked.
(a)
			 The JPPO must submit the written report and recommendation to the JPPO's field
			 supervisor.
(b) The JPPO's written
			 report must include all parole violation allegations, verifiable facts, and, to
			 the best of the JPPO's knowledge, an accurate account of the adjudicated
			 youth's behavior while on parole.
(c) The field supervisor will review the
			 written report with the JPPO and include any alternative actions that may be
			 taken instead of a parole revocation.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0040 - Arrest and Detention of Parolee

Current through Register Vol. 63, No. 7, July 1, 2024
(1) When a paroled adjudicated youth is
			 absent from a community placement without authorization, has failed to abide by
			 parole conditions, or has failed to respond successfully to parole, the
			 superintendent, or designee, may issue an order for the arrest and detention of
			 the adjudicated youth, according to ORS
			 420.910. The order must be based
			 on reasonable belief that grounds exist for issuing the order.
(2) The adjudicated youth may be detained
			 according to ORS 420.915.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420.910,
				  420.915,
				  420.045,
				  420A.115 &
				  420A.120
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0050 - Preliminary Parole Revocation Hearing

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The preliminary parole revocation hearing
			 must be conducted by a hearing officer who is a person designated by the OYA
			 director to conduct a preliminary parole revocation hearing for a paroled
			 adjudicated youth. The officer must be someone other than the person bringing
			 allegations against the adjudicated youth that may result in the adjudicated
			 youth's parole revocation.
(2)
			 Notice of preliminary parole revocation hearing.
(a) Before a preliminary hearing is
			 conducted, the preliminary hearing officer must ensure that written notice of
			 the hearing is provided to the adjudicated youth and the adjudicated youth's
			 parent, guardian, or other person who has legal custody of the adjudicated
			 youth under the terms of the adjudicated youth's parole.
(b) The notice will include the following
			 information:
(A) The time and place of the
			 preliminary parole revocation hearing;
(B) A statement that the hearing is conducted
			 under authority of ORS
			 420A.115(2) and
			 OAR 416-300-0050;
(C) That the
			 purpose of the preliminary hearing is to determine whether probable cause
			 exists to believe parole has been violated and, if so, whether parole should be
			 revoked or whether intermediate sanctions are appropriate;
(D) The adjudicated youth's right to a
			 preliminary hearing;
(E) A concise
			 statement of each alleged parole violation or other reason for revocation, and
			 relevant supporting evidence;
(F)
			 The names of persons who have given information on the alleged violation, and
			 the adjudicated youth's right to have these persons present at the preliminary
			 hearing to confront and cross-examine them, unless the hearing officer
			 determines that an informant or witness would be subjected to risk of harm if
			 the informant's or witness's identity is disclosed. If names of persons are
			 omitted from the notice, each omitted person will be listed as "Name
			 Withheld";
(G) The adjudicated
			 youth's right to admit or deny the allegations and to present letters,
			 documents, affidavits or persons with relevant information at the preliminary
			 hearing in support of the adjudicated youth's defense or contentions;
			 and
(H) The adjudicated youth's
			 right to be represented by an attorney at the adjudicated youth's own
			 expense.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0060 - Formal Parole Revocation Hearing

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A formal parole revocation hearing must
			 be held when a preliminary hearing officer finds that probable cause exists
			 that an adjudicated youth has violated parole and one of the following has
			 occurred:
(a) The preliminary hearing officer
			 has recommended parole revocation, and the adjudicated youth has not waived the
			 right to a formal parole revocation hearing; or
(b) The superintendent, or designee, has
			 ordered a formal parole revocation hearing.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 300 - PAROLE AND REVOCATIONS › Section 416-300-0080 - Placement after Parole Revocation

Current through Register Vol. 63, No. 7, July 1, 2024
Parole revocation may result in an adjudicated youth's
				placement in any youth correction facility. The adjudicated youth may contest
				the placement through the grievance process established in OAR chapter 416,
				division 20.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420.045,
				  420A.115 &
				  420A.120
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 315 - YOUTH CARE CENTER DESIGNATION › Section 416-315-0000 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
Oregon statute vests with the Oregon Youth Authority (OYA) the
				responsibility to approve youth care center (YCC) programs operated within
				county secure facilities, based on reasonable and satisfactory assurances that
				minimum standards are met. The purpose of these rules is to define the process
				detention facilities will use to request approval and designation of such
				programs, and the criteria the OYA will apply to review the
				requests.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420.855 -
				  420.885
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 315 - YOUTH CARE CENTER DESIGNATION › Section 416-315-0010 - Program Review

Current through Register Vol. 63, No. 7, July 1, 2024
(1) YCC programs
			 are designed to offer treatment and rehabilitation services to the population
			 served. Such programs may be operated within juvenile detention facilities only
			 when:
(a) Youth enter the YCC program through
			 a referral and screening process that assumes that placement of the youth in a
			 treatment environment best meets the needs of the youth and is the least
			 restrictive placement for the youth based on review of assessments and other
			 supporting documentation;
(b)
			 Treatment and rehabilitation services are offered to youth separate from those
			 offered to youth placed in detention;
(c) YCC programs are reviewed and approved by
			 the OYA prior to implementation.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 315 - YOUTH CARE CENTER DESIGNATION › Section 416-315-0020 - Approval Notification

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All
			 communication between a county and the OYA will be in writing.
(2) Within 30 days following the completion
			 of the compliance site review, the OYA will notify the county of its approval
			 or denial of the YCC program.
(a) If
			 approved, the county will be able to operate the YCC program for a period of
			 two years.
(b) If denied, the OYA
			 will issue a written denial that states:
(A)
			 The reasons the YCC program does not meet the approval criteria;
(B) A list of corrective actions required for
			 subsequent approval; and
(C) A
			 timeline for implementing the corrective actions.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 315 - YOUTH CARE CENTER DESIGNATION › Section 416-315-0030 - Grievance

Current through Register Vol. 63, No. 7, July 1, 2024
A county that disagrees with any OYA action or decision during
				the approval process may request a formal or informal hearing to grieve a
				particular OYA action.
(1) To request
			 an informal grievance, the county will inform the OYA that the YCC program
			 wishes to informally grieve a particular action.
(a) Within seven working days of receiving
			 the request, the OYA will contact the YCC program to schedule a meeting
			 designed to define the problem, identify the desired outcome, and establish a
			 plan for resolution.
(b) The
			 results of the meeting will be provided in writing to the YCC program, and
			 include the steps necessary to initiate a formal grievance review if the county
			 remains dissatisfied.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 320 - ARREST ORDERS AND ALL POINTS BULLETINS › Section 416-320-0000 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
These rules describe the process OYA staff will use to issue
				and cancel arrest orders and All Points Bulletins.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420.905 - ORS
				  420.915
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 320 - ARREST ORDERS AND ALL POINTS BULLETINS › Section 416-320-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Adjudicated
			 youth: A person who has been found to be within the jurisdiction of the
			 juvenile court under ORS
			 419C.005 for an act committed
			 when the person was under 18 years of age.
(2) All Points Bulletin (APB): A notification
			 that OYA sends to Oregon law enforcement agencies to advise them that an
			 adjudicated youth has escaped from a close-custody facility or is absent
			 without authorization from parole status in the community.
(3) Superintendent's authorized
			 representative: A camp director or Community Services management
			 staff.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420.905 -
				  420.915
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 320 - ARREST ORDERS AND ALL POINTS BULLETINS › Section 416-320-0020 - Placement of APBs and Arrest Orders

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA will issue an All Points Bulletin
			 (APB) and arrest order when an adjudicated youth:
(a) Escapes or is absent without
			 authorization from a close-custody facility;
(b) Is absent without authorization from
			 parole supervision in the community; or
(c) Violates the adjudicated youth's
			 conditions of parole.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 320 - ARREST ORDERS AND ALL POINTS BULLETINS › Section 416-320-0030 - Exceptions

Current through Register Vol. 63, No. 7, July 1, 2024
These rules do not apply to persons placed in OYA supervision
				via an interstate compact, to persons placed in OYA facilities under ORS
				137.124, or to persons
				transferred to a youth correctional facility from a county sheriff. If an APB
				or arrest warrant is necessary in one of these cases, OYA will immediately
				notify the appropriate party (interstate compact administrator, Oregon
				Department of Corrections, or county sheriff).
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420.905 -
				  420.915
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 330 - SUBSTITUTE CARE PLACEMENT › Section 416-330-0000 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
Adjudicated youth committed to Oregon Youth Authority (OYA)
				custody may be placed in substitute care as determined by OYA according to
				Oregon laws, and OYA policies and procedures. The purpose of these rules is to
				establish standards for OYA substitute care providers and ensure that the best
				interests of adjudicated youth are met when making out-of-home
				placements.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420A.010 &
				  420A.014
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 330 - SUBSTITUTE CARE PLACEMENT › Section 416-330-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Adjudicated
			 youth: A person who has been found to be within the jurisdiction of the
			 juvenile court under ORS
			 419C.005 for an act committed
			 when the person was under 18 years of age.
(2) Adjudicated youth foster home: A home in
			 the community that is maintained and lived in by an OYA-certified foster parent
			 who provides supervision, food, and lodging for an adjudicated youth in that
			 home.
(3) Residential treatment
			 facility: A facility that provides, for six or more individuals with mental,
			 emotional or behavioral disturbances or alcohol or drug dependence, residential
			 care and treatment in one or more buildings on contiguous properties.
(4) Substitute care: An out-of-home placement
			 in the community for an adjudicated youth that provides 24-hour-a-day care and
			 treatment, including adjudicated youth foster homes, residential treatment
			 facilities, and transitional housing programs.
(5) Transitional housing program: A program
			 that provides adjudicated youth with supervised housing, life skills
			 development, employment assistance, vocational development, and other needed
			 wraparound services.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420A.010 &
				  420A.014
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 330 - SUBSTITUTE CARE PLACEMENT › Section 416-330-0020 - Administration

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A person or
			 organization must have one of the following to provide substitute care services
			 to an adjudicated youth in OYA custody:
(a)
			 Residential treatment facility or adjudicated youth foster home: A current,
			 valid license issued by the State of Oregon that specifies the location of the
			 program and the type of services the program is authorized to provide;
			 or
(b) Transitional housing
			 program: A written contract or agreement with OYA that defines services,
			 population served, roles, and responsibilities.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 330 - SUBSTITUTE CARE PLACEMENT › Section 416-330-0030 - Placement decisions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) OYA
			 may consider an adjudicated youth for substitute care placement when OYA
			 determines the adjudicated youth's behavior can be managed with minimal threat
			 of harm to self or others in an available and appropriate substitute care
			 resource.
(2) Notwithstanding OAR
			 416-330-0030(1), OYA must not consider an adjudicated youth for placement in
			 substitute care if the adjudicated youth is 19 years old or older at the time
			 of the adjudicated youth's commitment to OYA.
(3) OYA has sole discretion in deciding
			 recommendations for adjudicated youth substitute care referrals and
			 placement.
(4) OYA must consider
			 the following when deciding an adjudicated youth's substitute care placement
			 recommendation and referral:
(a) The
			 adjudicated youth's legal parent's or legal guardian's advisement regarding
			 placement;
(b) The adjudicated
			 youth's placement preference;
(c)
			 The adjudicated youth's religious, cultural, and ethnic heritage;
(d) The adjudicated youth's medical,
			 physical, and psychological needs;
(e) The adjudicated youth's behavioral
			 treatment needs; and
(f) Community
			 protection.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0000 - Effective Date and Administration of the BRS Program

Current through Register Vol. 63, No. 7, July 1, 2024
(1) BRS Programs
			 provided through contract with OYA must meet the requirements in the BRS
			 Program general rules (OAR 410-170-0000  through 410-170-0120), and the
			 additional requirements contained in these rules (OAR 416-335-0000  through
			 416-335-0100).
(2) All references
			 to the Oregon Health Authority Chapter 410 rules are those that are effective
			 on July 1, 2023.
Statutory/Other Authority: ORS
				  183.355 & 420A.025
Statutes/Other Implemented: ORS
				  420A.010 &
				  420A.014
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0010 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
The purpose of the Behavior Rehabilitation Services (BRS)
				Program is to remediate the BRS Client's debilitating psychosocial, emotional
				and behavioral disorders by providing such Services as behavioral intervention,
				counseling, and skills-training. Services are delivered in a way that
				integrates a gender-responsive, culturally-sensitive, trauma-informed, and
				age-appropriate or developmentally-appropriate approach. These rules supplement
				the BRS Program general rules with additional requirements for BRS Programs
				provided through contract with OYA.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  420A.010  & 420A.014
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0020 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
In addition to the definitions provided in OAR 410-170-0020,
				the following definitions apply to terms used in OAR chapter 416, division
				335.
(1) "Absent Day" means a calendar
			 day that:
(a) Either the BRS Client is
			 enrolled but not physically present in the BRS Provider's program and is not on
			 a Transitional Visit, or the BRS Client is on a Transitional Visit and present
			 at 11:59 pm at a Hosting Placement that is a BRS Contractor or Provider;
(b) The Agency's placement plan is
			 to return the BRS Client to the sending BRS Provider; and
(c) The BRS Contractor or BRS Provider
			 obtains written authorization from the BRS Client's JPPO and the Community
			 Resources Manager to bill the calendar day as an Absent Day.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0030 - Additional Requirements for OYA BRS Contractors and BRS Providers

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The BRS
			 Contractor must comply, and ensure its BRS Provider complies, with all
			 applicable provisions in OAR 416-530-0000  through 416-530-0200, and
			 416-550-0000  through 416-550-0080.
(2) The BRS Contractor and the BRS Provider
			 must ensure that its employees, volunteers, contractors, vendors, Approved
			 Proctor Foster Parents, or other persons providing Services or Placement
			 Related Activities to BRS Clients pass a criminal history check based on the
			 Agency's criminal history records check standards as set forth in OAR
			 416-800-0000  to 416-800-0095.
(3)
			 The BRS Contractor and the BRS Provider must ensure that its employees,
			 volunteers, contractors, vendors, Approved Proctor Foster Parents, or other
			 persons providing Services or Placement Related Activities to BRS Clients, who
			 have not yet successfully completed the requirements in section (2) of this
			 rule are supervised by a person who has successfully met these requirements
			 when having direct contact with BRS Clients.
(4) The BRS Contractor must ensure that its
			 BRS program, either operated by itself or its BRS Provider, has a medication
			 management policy that complies with OAR 416-340-0000  through
			 416-340-0070.
(5) Proctor Care
			 Model:
(a) Approved Proctor Foster Parents
			 must meet the applicable requirements in OAR 416-530-0000  through 416-530-0200,
			 and 416-550-0000  through 416-550-0080, including but not limited to minimum
			 training requirements.
(b) The BRS
			 Contractor, the BRS Provider, and Approved Proctor Foster Parent must cooperate
			 with OYA in the Approved Proctor Foster Parent dual-certification process in
			 accordance with applicable provisions in OAR 416-530-0000  through 416-530-0200,
			 416-550-0000  through 416-550-0080, and 416-800-0000  through
			 416-800-0095.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0040 - Prior Authorization for the BRS Program; Appeal Rights

Current through Register Vol. 63, No. 7, July 1, 2024
(1) BRS Program
			 Eligibility:
(a) OYA may provide prior
			 authorization for the BRS Program to a person who:
(A) Meets the requirements in subsections
			 (2)(a)(A) through (D) of OAR 410-170-0040; and
(B) Is in the legal custody and care of
			 OYA.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0090 - Billing and Payment for Services and Placement Related Activities

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Billable Care
			 Days
(a) The BRS Contractor is compensated
			 for a Billable Care Day (Service and Placement Related Activities rates) on a
			 fee-for-service basis in accordance with OAR 410-170-0110  and this
			 rule.
(b) The BRS Contractor may
			 include overnight Home Visits and Transitional Visits by the BRS Client to a
			 Hosting Placement in its Billable Care Days. The BRS Contractor must:
(A) Receive prior approval from OYA for a
			 Home Visit or Transitional Visit to a Hosting Placement; and
(B) Ensure that the Home Visit or
			 Transitional Visit is in support of the BRS Client's most current service plan
			 goals related to transition.
(c) The Agency will pay the Sending Placement
			 at the Billable Care Day rate.
(d)
			 If the Hosting Placement is an OYA Foster Home, the Agency will pay the foster
			 care rate specified by the foster care agreement for Transitional
			 Visits.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 335 - BEHAVIOR REHABILITATION SERVICES PROGRAM › Section 416-335-0100 - Compliance Reviews and Remedies

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 The BRS Contractor must cooperate, and ensure its BRS Providers cooperate, with
			 program compliance reviews or audits conducted by any federal or state or local
			 governmental agency or entity related to the BRS Program, including but not
			 limited to the OYA audit guidelines described in OAR 416-250-0000  through
			 416-250-0090.
(2) OYA or its
			 designee will conduct compliance reviews periodically, including but not
			 limited to review of documentation and onsite inspections.
(3) OYA may pursue any combination of:
			 contract remedies including but not limited to recovery of overpayments;
			 licensing actions; and other remedies authorized under the contract, at law or
			 in equity against a BRS Contractor, a BRS Provider, or both, for non-compliance
			 with applicable laws, regulations or contract provisions, or any or all of the
			 above, including but not limited to the actions described in OAR chapter 416
			 (such as OAR 416-530-0090). In addition to or in lieu of any of the above, OYA
			 may proceed under the applicable provisions of OAR 410-170-0120.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  420A.010,
				  420A.014
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 340 - MEDICATION MANAGEMENT › Section 416-340-0000 - Purpose

Current through Register Vol. 63, No. 7, July 1, 2024
This rule provides for consistent practice in the storage,
				control and administration of medication to youth in OYA custody in
				close-custody facilities or community substitute care placements.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  418.517,
				  420A.010,
				  420A.014 &
				  420.054
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 340 - MEDICATION MANAGEMENT › Section 416-340-0010 - Definitions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Controlled
			 medication: DEA-controlled substances including medications that come under the
			 jurisdiction of the Federal Controlled Substances Act (e.g. narcotics,
			 amphetamines, and certain pain and sleeping medications). These medications
			 have a high risk for abuse or dependence.
(2) Informed consent: The agreement by a
			 patient (over age 14 for mental health treatment, and over age 15 for medical
			 treatment) to treatment, examination, or procedure after the patient receives
			 facts regarding the nature, consequences, and risks of the proposed treatment,
			 examination or procedure. Informed consent requires that the person giving the
			 consent understands the facts, implications, and potential consequences of an
			 action. Written documentation of consent by a youth in custody or their
			 guardian is required for invasive procedures in which there is some
			 risk.
(3) Medication Administration
			 Record (MAR): The written record used to document the administration of all
			 medication to youth in custody.
(4)
			 Pro re nata (PRN): Administered as needed.
(5) Psychotropic Medication: Medication
			 prescribed to alter brain function for purposes of treating problems with
			 thought processes, mood, or behavior. Psychotropic medications include
			 stimulants, antipsychotics, mood stabilizers, anxiolytics, and
			 sedatives.
(6) Substitute care:
			 Residential placements in the community that provide 24-hour-a-day care and
			 supervision, excluding a relative's home. Such placements include, but are not
			 limited to:
(a) Foster care; and
(b) Proctor care; and
(c) Contracted residential treatment
			 providers.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 340 - MEDICATION MANAGEMENT › Section 416-340-0020 - General Standards

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The
			 use of medication will be solely for the health and welfare of the individual
			 youth in custody.
(a) Whether medication is to
			 be used or not used and under what conditions is the sole responsibility of the
			 attending licensed prescriber.
(b)
			 Prescription orders will be authorized by persons who are licensed by the State
			 of Oregon to prescribe medication.
(c) Prescription medications will be
			 administered according to the prescriber's order and given only to the youth in
			 custody to whom the medication is prescribed.
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 340 - MEDICATION MANAGEMENT › Section 416-340-0030 - Medication Administration

Current through Register Vol. 63, No. 7, July 1, 2024
Medications, including those issued over-the-counter, will be
				kept in a secured, locked container in a location designated as a limited
				access area.
(1) Medication will be
			 stored as prescribed (medication requiring refrigeration will be kept under
			 refrigeration in a locked box).
(2)
			 Controlled medications will be stored under two locks.
(3) Oral and injectable medications will be
			 stored separately from topical medications.
Stat. Auth.: ORS
				  420A.025
Stats. Implemented: ORS
				  418.517,
				  420A.010,
				  420A.014 &
				  420.054
Oregon Administrative Rules › Chapter 416 - OREGON YOUTH AUTHORITY › Division 340 - MEDICATION MANAGEMENT › Section 416-340-0040 - Medication Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All
			 medications administered to youth in custody in close custody will be tracked
			 on a Medication Administration Record (MAR).
(2) All medications administered to youth in
			 custody in substitute care placement must be tracked by substitute care
			 providers.
(3) Any unusual,
			 uncommon, or severe side effects related to medications (both prescription and
			 over-the-counter) will be documented, and a youth in custody will receive
			 appropriate treatment as necessary.
Statutory/Other Authority: ORS
				  420A.025
Statutes/Other Implemented: ORS
				  418.517,
				  420A.010,
				  420A.014 &
				  420.054