Virginia Administrative Code › Title 1 - ADMINISTRATION › Agency 30 - DEPARTMENT OF GENERAL SERVICES › Chapter 120 - FEDERAL PROPERTY AND ADMINISTRATIVE SERVICES ACT OF 1949, AS AMENDED › Section 1VAC30-120-80 - Fair and equitable distribution

Current through Register Vol. 40, No. 24, July 15, 2024
A. Policy. The State Agency is responsible
				for the fair and equitable distribution of allocated surplus property to all
				eligible donees in Virginia. The distribution plan is based on needs and an
				evaluation of the relative needs, resources, and utilization ability of all the
				eligible agencies and institutions. Due consideration and assistance will be
				offered the more needy recipients.
B. Determination. Relative needs, resources,
				and utilization abilities will be determined by reviewing donee property
				requests and justifications, emergency status, program and project priorities
				as given by responsible authorities, and consulting with advisory persons and
				bodies such as public and private institutions, Virginia Departments of
				Emergency Management, Planning and Budget, Professional and Occupational
				Regulation, Education, Health, and Social Services, and the Virginia Employment
				Commission. When the Governor declares a state of emergency, the Department of
				Emergency Management may direct priorities of property issues. A general
				ranking or index number obtained from the Department of Planning and Budget
				will be used as a factor to determine the relative needs and resources of the
				cities and counties. To determine relative needs and resources of the nonprofit
				health and education institutions, the State Agency will seek aid from bodies
				such as the Council of Independent Colleges in Virginia, the Virginia Hospital
				and Healthcare Association, and the Arc of Virginia. Key individuals such as
				purchasing officials and local administrators of eligible donees will be
				consulted.
C. Application. In
				general, the need, resources, and utilization abilities determination will
				apply to major items and special categories of equipment and material. Examples
				may be: vehicles, construction equipment, materials handling equipment, machine
				tools, generators, ADP equipment, complicated scientific equipment, vessels,
				and aircraft.
D. Requests by
				donees. Authorized representatives of donee institutions are invited to submit
				a listing of all needed items in the categories, but not limited to, as
				provided in subsection C of this section. Virginia agency screeners will be
				guided in their search and selection of property according to the known want
				lists.
Authorized donee representatives may also submit to the State
				  Agency requests for specific identified items located anywhere in the United
				  States. Donee representatives may meet with agency screeners at federal
				  installations to inspect specific items to determine if suitable for their
				  needs. Property selected and approved for donation may be picked up directly by
				  the donee if so requested.
E. Property assignments to donees.
				Assignments of equipment as it becomes available will be made by the State
				Agency as provided in subsections B and C of this section.
The State Agency will submit applications to federal General
				  Services Administration for specific identified property requested by donees
				  and arrange for direct pickup by the donee from the holding agency when so
				  requested or practicable. Direct pickup may also be arranged, when economical,
				  for needed items but not specifically identified.
The majority of miscellaneous items, including many major
				  items, will be screened and selected by Virginia agency screeners at federal
				  installations for application and shipment to the State Agency
				  warehouse-distribution centers. Major items as described in subsection C of
				  this section will be offered to donees conforming to subsection B of this
				  section.
Miscellaneous items, not including major items, will be
				  available at the State Agency distribution center on a supermarket plan,
				  first-come, first-served basis. Major items located at the center, offered to
				  donees according to requests but not picked up, will be available to any
				  eligible donee on the first-come, first-served basis. Appointments to visit the
				  distribution center are not required and authorized representatives may make
				  such visits to inspect and select property on any state work
				  day.
Statutory Authority
§ 2.1-445.1 of the Code of Virginia.