reglab/statecodes huggingface dataset:
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter C - STANDARDS AND PROCEDURES FOR MANAGEMENT OF ELECTRONIC RECORDS › Section 7.76 - Maintenance of Electronic Storage Media

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Local governments must ensure that the reliability, integrity, and usability of
				  information is not lost prior to its authorized destruction date because of
				  changing technology or media deterioration through periodic checking and
				  maintaining the state of electronic storage media, converting electronic
				  storage media or file format, and taking other action as required to provide
				  compatibility with current hardware and software. The migration strategy for
				  upgrading equipment as technology evolves must be documented and include:
(1) periodically recopying to the same
				  electronic media as required, and/or transferring of data from an obsolete
				  technology to a supportable technology; and
(2) providing backward compatibility to the
				  data in old systems, and/or converting data to media that the system upgrade
				  and/or replacement can support.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter C - STANDARDS AND PROCEDURES FOR MANAGEMENT OF ELECTRONIC RECORDS › Section 7.77 - Minimum Requirements for all Electronic Records Systems

Current through Reg. 49, No. 28; July 12, 2024
(a) Local governments must maintain
				  up-to-date technical documentation for each electronic records system that
				  produces, uses, and stores data files. Documentation must:
(1) include a narrative description of the
				  system purpose and functionality;
(2) describe the physical and technical
				  characteristics of the records, including, but not limited to, each field
				  associated with a record; its name, size, starting or relative position; and
				  the form of the data;
(3) outline
				  steps to ensure the electronic records system remains usable for as long as the
				  system is maintained by the local government, including maintaining any
				  software, hardware, and documentation required to retrieve and read the
				  electronic records;
(4) describe
				  the required descriptive and technical metadata the electronic records system
				  must maintain for electronic records to have reliability, including metadata
				  necessary to adequately support the usability, authenticity, integrity, and
				  preservation of a record; and
(5)
				  incorporate instructions for carrying out disposition of records into
				  electronic records systems.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter C - STANDARDS AND PROCEDURES FOR MANAGEMENT OF ELECTRONIC RECORDS › Section 7.78 - Destruction of Electronic Records

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Electronic records may be destroyed only in accordance with the Local
				  Government Code, §
										RSA 202.001.
(b) Each local government must ensure that:
(1) electronic records eligible for
				  destruction are disposed of in a manner that ensures protection of any
				  confidential information; and
(2)
				  electronic storage media used for electronic records containing confidential
				  information is not reused if the previously recorded information can be
				  compromised in any way through reuse.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter D - RECORDS RETENTION SCHEDULES › Section 7.121 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this chapter,
					 shall have the following meanings, unless the context clearly indicates
					 otherwise. Terms not defined in this undesignated head shall have the meanings
					 defined in the Local Government Code, §
										RSA 201.003, or the
					 Government Code, §
										RSA 441.151.
(1) County records manual--The Texas County
				  Records Manual, including all editions unless a particular edition is
				  specified, published by the Texas State Library and Archives
				  Commission.
(2) Records retention
				  schedule--A document issued by the Texas State Library and Archives Commission
				  under authority of the Government Code, §
										RSA 441.158,
				  establishing mandatory retention periods for local government
				  records.
(3) Records management
				  officer--The person identified under the Local Government Code, §
										RSA 203.001,
				  or designated under the Local Government Code, §
										RSA 203.025,
				  as the records management officer.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter D - RECORDS RETENTION SCHEDULES › Section 7.122 - Applicability and Scope

Current through Reg. 49, No. 28; July 12, 2024
These sections apply to records and record data of all
					 local government offices maintaining records of the types named in each records
					 retention schedule, regardless of the media in which the records or record data
					 are maintained, except where a records retention schedule states that it
					 applies only to records or record data maintained in specified
					 media.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter D - RECORDS RETENTION SCHEDULES › Section 7.123 - General

Current through Reg. 49, No. 28; July 12, 2024
(a) The following purposes of this
				  undesignated head are to:
(1) implement the
				  Government Code, §
											441.158;
				  and
(2) provide procedures for the
				  development of records retention schedules which ensure participation by the
				  public, local officials, and state agencies having regulatory authority over
				  local government recordkeeping.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter D - RECORDS RETENTION SCHEDULES › Section 7.124 - Procedures

Current through Reg. 49, No. 28; July 12, 2024
The following general procedures will be followed by Texas
					 State Library staff in developing original and amended records retention
					 schedules.
(1) Research.
(A) An attempt will be made to identify all
				  relevant federal and state statutes, administrative rules, and rules of court
				  affecting the length of time for which each type of record maintained by a
				  local government office should be retained in order to satisfy legal, fiscal,
				  and administrative requirements of the local office, the state of Texas, and
				  individual citizens of the state.
(B) Retention periods established by other
				  states for similar categories of local government records will be reviewed to
				  determine generally accepted standards.
(C) Representative officials maintaining
				  records of the types to be governed by each schedule will be consulted to
				  determine as much as possible a consensus opinion as to appropriate retention
				  periods for those records.
(D)
				  Other state agencies having regulatory or supervisory authority over records of
				  the types in each schedule will be consulted to establish, if possible,
				  mutually satisfactory retention periods for those records.
(E) Historians, attorneys, genealogists, and
				  other members of the public who may have particular interest in the research
				  use of records in a schedule will be consulted as to the potential permanent
				  research value and likely frequency of research use of such records.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter D - RECORDS RETENTION SCHEDULES › Section 7.125 - Records Retention Schedules

Current through Reg. 49, No. 28; July 12, 2024
(a) The
				  following records retention schedules, required to be adopted by rule under
				  Government Code § 441.158(a) are adopted.
(1) Local Schedule GR: Records Common to All
				  Local Governments, Revised 5th Edition.
Attached
					 Graphic
(2) Local
				  Schedule PW: Records of Public Works and Other Government Services, 2nd
				  Edition.
Attached
					 Graphic
(3) Local
				  Schedule CC: Records of County Clerks, Revised 3rd Edition.
Attached
					 Graphic
(4) Local
				  Schedule DC: Records of District Clerks, Revised 3rd Edition.
Attached
					 Graphic
(5) Local
				  Schedule PS: Records of Public Safety Agencies, Revised 4th Edition.
Attached
					 Graphic
(6) Local
				  Schedule SD: Records of Public School Districts, 3rd Edition.
Attached
					 Graphic
(7) Local
				  Schedule JC: Records of Public Junior Colleges, 2nd Edition.
Attached
					 Graphic
(8) Local
				  Schedule LC: Records of Justice and Municipal Courts, Revised 2nd Edition.
Attached
					 Graphic
(9) Local
				  Schedule TX: Records of Property Taxation, 3rd Edition.
Attached
					 Graphic
(10)
				  Local Schedule EL: Records of Elections and Voter Registration, 4th Edition.
Attached Graphic
(11) Local Schedule HR: Records of
				  Public Health Agencies, 2nd Edition.
Attached
					 Graphic
(12)
				  Local Schedule UT: Records of Utility Services, 2nd Edition.
Attached
					 Graphic
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter E - ELECTRONIC FILING AND RECORDING › Section 7.141 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in these sections,
					 shall have the following meanings, unless the context clearly indicates
					 otherwise. Terms not defined in these sections shall have the meanings defined
					 in the Local Government Code, Chapter 201.
(1) Authorized filer--A person authorized to
				  file instruments electronically as provided in the Local Government Code,
				  §
										RSA 195.003.
(2) Electronic record--Any information that
				  is recorded in a form for computer processing and that satisfies the definition
				  of local government record data in the Local Government Code, §
										RSA 205.001.
(3) Filed instrument--An instrument that has
				  been sent to and received by a participating county clerk, but not yet
				  recorded.
(4) Participating county
				  clerk--A county clerk who chooses to accept real property instruments by
				  electronic filing and to record those instruments electronically in accordance
				  with the Local Government Code, §
										RSA 191.009
				  and Chapter 195 and these sections.
(5) Real property record--All recorded
				  instruments relating to real property.
(6) Recorded instrument--An instrument that
				  has been sent to, received by, and recorded by a participating county
				  clerk.
(7) Security procedure--A
				  procedure employed for the purpose of verifying that an electronic signature,
				  record, or performance is that of a specific person or for detecting changes or
				  errors in the information in an electronic record. The term includes a
				  procedure that requires the use of algorithms or other codes, identifying words
				  or numbers, encryption, callback or other verification procedures.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter E - ELECTRONIC FILING AND RECORDING › Section 7.142 - General

Current through Reg. 49, No. 28; July 12, 2024
(a) These sections establish the minimum
				  requirements for the electronic filing and recording of real property records
				  by a participating county clerk.
(b) If a participating county clerk chooses
				  to accept instruments for filing electronically, the participating county clerk
				  shall record those instruments electronically.
(c) An authorized filer must apply to a
				  participating county clerk to be enrolled in the participating county clerk's
				  electronic filing and recording program.
(d) An authorized filer and a participating
				  county clerk must enter into an agreement of understanding relating to the
				  terms and conditions of participation in the county clerk's electronic filing
				  and recording program.
(e) The
				  provisions of an agreement of understanding must be consistent with these
				  sections and the Local Government Code, Chapter 195.
(f) A participating county clerk may adopt
				  other procedures and requirements consistent with these sections and the Local
				  Government Code, Chapter 195, in order to implement fully the electronic filing
				  and recording program of the participating county clerk.
(g) Any electronic record created by
				  electronic recording means shall meet the minimum requirements for the
				  management of electronic records in subchapter C of Chapter 7 of this title
				  (relating to Standards and Procedures for Electronic Records).
(h) A participating county clerk shall:
(1) impose no fee or charge of any kind for
				  filing or recording electronically, other than the recording fees authorized by
				  state law for filing of a paper instrument;
(2) provide a requester (as defined in
				  Government Code, §
											RSA 552.003) of an
				  instrument filed or recorded electronically with electronic copies of the
				  instrument in a form that is capable of being processed by use of technology
				  that is generally available and nonproprietary in nature;
(3) provide the electronic copies at the cost
				  of producing the copies in accordance with the Government Code, §
											RSA 552.262;
				  and
(4) retain control and
				  ownership of the electronic records created or received by the office of the
				  county clerk and be responsible for their maintenance as public property
				  pursuant to the Local Government Code, §
											RSA 201.005.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter E - ELECTRONIC FILING AND RECORDING › Section 7.143 - Form and Method of Transmission

Current through Reg. 49, No. 28; July 12, 2024
(a) An
				  authorized filer should visually inspect each instrument prior to transmitting
				  to ensure compliance with existing statutory recording requirements.
(b) Electronic submissions shall carry
				  sufficient information to identify the authorized filer and to uniquely
				  identify the instrument to be recorded.
(c) Instruments transmitted electronically
				  shall:
(1) provide fidelity to the original
				  appearance of any instrument at the time such instrument was first created,
				  whether by electronic or other means;
(2) retain the original content;
				  and
(3) provide for a
				  non-proprietary digital file format.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter E - ELECTRONIC FILING AND RECORDING › Section 7.144 - Method of Recording

Current through Reg. 49, No. 28; July 12, 2024
(a) An agreement of
				  understanding between a participating county clerk and an authorized filer
				  shall include information required by the participating county clerk in order
				  to provide electronic notice of confirmation or rejection of an electronic
				  filing and subsequent recording, or if such electronic notice is not possible,
				  by telephone or facsimile. The agreement of understanding shall address the
				  following:
(1) All electronic submissions
				  shall generate an acknowledgment of receipt to an authorized filer indicating
				  that the instrument has been filed, but not recorded by the participating
				  county clerk. The acknowledgment of receipt shall include the identity of the
				  receiving county clerk, date and time of the instrument's receipt (which is the
				  county clerk's official receipt date/time), and a county clerk-assigned
				  instrument reference number (i.e., transaction number).
(2) When a participating county clerk
				  provides acknowledgment of receipt of an instrument filed electronically, the
				  instrument is considered to have been filed in compliance with the applicable
				  regulations and laws relating to filing of an instrument with the county
				  clerk.
(3) A notice of confirmation
				  of recording or a notice of rejection for recording shall be provided by a
				  participating county clerk to an authorized filer no later than the first
				  business day after the instrument is filed electronically pursuant to the Local
				  Government Code, §
											RSA 195.004<subdiv>(a)</subdiv>.
(4) A notice of confirmation shall include
				  recording information for the instrument accepted for recording and shall
				  identify the instrument accepted for recording, as provided in the
				  agreement.
(5) A notice of
				  rejection shall include a brief explanation of the reason or reasons for
				  rejection and shall identify the instrument rejected for recording, as provided
				  in the agreement.
(6) If a
				  participating county clerk complies with the notice provisions of the
				  agreement, the failure of an authorized filer to receive notice of confirmation
				  or rejection of filing and subsequent recording shall not affect the validity
				  of the confirmation or rejection.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter E - ELECTRONIC FILING AND RECORDING › Section 7.145 - System Security Procedures

Current through Reg. 49, No. 28; July 12, 2024
(a) Security
				  procedures shall be implemented to ensure the authenticity and integrity of the
				  electronically filed instrument, including the ability to verify the identity
				  of the filer, as well as the ability to verify that an instrument has not been
				  altered since it was transmitted or filed.
(b) In order to protect the integrity of
				  instruments to be recorded electronically, a participating county clerk and
				  authorized filers shall meet the following security procedure requirements:
(1) Authorized filers who are enrolled in a
				  participating county clerk's electronic filing and recording program shall
				  implement security procedures for all electronic filing transmissions in order
				  to properly identify each authorized filer.
(2) Instruments to be electronically
				  transmitted to a participating county clerk for filing and recording shall be
				  instruments in a form eligible for recording under conventional means of
				  recording.
(3) Authorized filers
				  agree to transmit eligible instruments using commercially available,
				  nonproprietary formats and other commercially available, nonproprietary
				  computer software programs compatible with those used by the participating
				  county clerk.
(4) All authorized
				  filers shall be responsible for maintaining the security of the systems within
				  their respective offices.
(5)
				  Participating county clerks and authorized filers shall scan files capable of
				  carrying viruses prior to processing.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter F - RECORDS STORAGE STANDARDS › Section 7.161 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this
					 subchapter, shall have the following meanings, unless the context clearly
					 indicates otherwise. Terms not defined in this subchapter shall have the
					 meanings defined in the Local Government Code, Chapter 201.
(1) Court record--Any instrument, document,
				  paper, or other record filed with, otherwise presented to, or produced by a
				  court in this state.
(2) Local
				  government record--Any document, paper, letter, book, map, photograph, sound or
				  video recording, microfilm, magnetic tape, electronic medium, or other
				  information recording medium, regardless of physical form or characteristic and
				  regardless of whether public access to it is open or restricted under the laws
				  of the state, created or received by a local government or any of its officers
				  or employees pursuant to law, including an ordinance, or in the transaction of
				  public business, except for materials excluded under the Local Government Code,
				  §
										RSA 201.003<subdiv>(8)</subdiv>.
(3) Permanent record--Any local government
				  record for which the retention period on a records retention schedule issued by
				  the commission is given as permanent or which has been identified by the
				  records management officer as possessing permanent historical value.
(4) Records management officer--The person
				  identified under the Local Government Code, §
										RSA 203.001
				  or designated under the Local Government Code, §
										RSA 203.025
				  as the records management officer.
(5) Retention period--The minimum time that a
				  local government record must be retained as established on a records retention
				  schedule accepted for filing by the Texas State Library and Archives Commission
				  pursuant to Local Government Code, §
										RSA 203.043.
(6) Storage--The long-term holding of
				  inactive records maintained for safekeeping.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter F - RECORDS STORAGE STANDARDS › Section 7.162 - General

Current through Reg. 49, No. 28; July 12, 2024
(a) This subchapter seeks to preserve
				  valuable historic records by establishing minimum and enhanced storage
				  standards for pre-1951 court records and permanent records held by local
				  governments.
(b) The requirements
				  of this subchapter apply only to records in storage and are not required for
				  records being transported, temporarily housed or displayed, or in active
				  use.
(c) Unless otherwise noted,
				  the requirements of this subchapter apply only to paper records. Storage
				  requirements for local government records stored micrographically or
				  electronically are adopted under §
										RSA 7.26
				  of this title (relating to Storage of Original Microfilm) and §
										RSA 7.76
				  of this title (relating to Maintenance of Electronic Records Storage Media)
				  respectively.
(d) The effective
				  date of this subchapter shall be two years after the date of its
				  adoption.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter F - RECORDS STORAGE STANDARDS › Section 7.163 - Required Minimum Storage Conditions for Certain Non-Permanent Court Records

Current through Reg. 49, No. 28; July 12, 2024
(a) Pre-1951 court records with retention
				  periods less than permanent shall be stored under conditions that meet the
				  requirements of this section. Pre-1951 court records with permanent retention,
				  e.g., case papers, shall be stored under conditions that meet the requirements
				  of §
										RSA 7.164
				  of this title (relating to Required Minimum Storage Conditions for Permanent
				  Records).
(b) Records shall be
				  stored in a manner that offers protection from fire, water, steam, structural
				  collapse, unauthorized access, theft, and other similar hazards.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter F - RECORDS STORAGE STANDARDS › Section 7.164 - Required Minimum Storage Conditions for Permanent Records

Current through Reg. 49, No. 28; July 12, 2024
(a) Permanent records shall be stored under
				  conditions that meet the requirements of this section.
(b) Records shall be stored in a manner that
				  complies with the following:
(1) offers
				  protection from fire, water, steam, structural collapse, unauthorized access,
				  theft, and other similar hazards; and
(2) does not expose records to direct
				  sunlight.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 7 - LOCAL RECORDS › Subchapter F - RECORDS STORAGE STANDARDS › Section 7.165 - Optional Enhanced Storage Conditions for Permanent Records

Current through Reg. 49, No. 28; July 12, 2024
(a) As resources permit, local governments
				  should strive to store records under conditions that meet as many of the
				  recommendations of this section as practicable.
(b) Records should be stored in a building or
				  storage area that:
(1) has an operational fire
				  suppression system;
(2) has
				  adequate environmental controls:
(A) A
				  maximum temperature of 70 degrees Fahrenheit and a constant relative humidity
				  of 45% with a maximum variance of plus/minus 5% relative humidity in a 24-hour
				  period should be maintained in the storage area.
(B) Daily temperature/humidity checks should
				  be conducted.
(C) Positive
				  atmospheric pressure should be maintained within the storage area.
(3) has a pest management program;
				  and
(4) has appropriate shelving:
(A) Shelving should be constructed of metal
				  or other non-porous material.
(B)
				  The lowest shelf should be at least 4 to 6 inches from the floor.
(C) Shelving should be arranged such that
				  records are at least 4 inches from the interior face of exterior
				  walls.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 8 - TEXSHARE LIBRARY CONSORTIUM › Section 8.1 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this chapter,
				  shall have the following meanings, unless the context clearly indicates
				  otherwise.
(1) Institution of higher
				education--A public junior college certified by the Texas Higher Education
				Coordinating Board as described by Education Code, §
									RSA 61.063;
				a general academic teaching institution as defined by Education Code, §
									RSA 61.003<subdiv>(3)</subdiv>;
				a medical and dental unit as defined by Education Code, §
									RSA 61.003<subdiv>(5)</subdiv>;
				a public technical institute as defined by Education Code, §
									RSA 61.003<subdiv>(7)</subdiv>;
				a private or independent institution of higher education as defined by
				Education Code, §
									RSA 61.003<subdiv>(15)</subdiv>;
				a public state college as defined by Education Code, §
									RSA 61.003<subdiv>(16)</subdiv>;
				or a work college as defined by
				20
				U.S.C. §
										1087-58.
(2) TexShare Annual Report Survey--A report
				submitted to the commission each year by TexShare members and affiliate
				members. The report shall include questions concerning satisfaction with
				TexShare membership and programs. It may also be used to provide updates to
				institutional program participation contacts.
(3) Commission--The Texas State Library and
				Archives Commission.
(4)
				Consortium--The TexShare Library Consortium.
(5) Director and Librarian--Chief executive
				and administrative officer of the commission.
(6) Public Library has the meaning assigned
				by Government Code, §
									RSA 441.122.
(7) Library of clinical medicine has the
				meaning assigned to Non-Profit Corporation by Government Code, §
									RSA 441.221.
(A) Extensive library services are defined
				as:
(i) Library is open and staffed a minimum
				of 45 hours per week;
(ii) Staff
				includes a minimum of one full-time equivalent professional librarian (as
				defined in §
											RSA 1.84 of
				this title (relating to Professional Librarian));
(iii) Library employs a library director for
				at least 40 hours per week in library duties;
(iv) Services include circulation of
				materials, reference services, use of computers to access information sources,
				databases, or other similar services; and
(v) An institutionally-approved collection
				development policy updated at least every five years.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 8 - TEXSHARE LIBRARY CONSORTIUM › Section 8.2 - Purpose

Current through Reg. 49, No. 28; July 12, 2024
The purpose of TexShare is to assist libraries across the
				  state:
(1) to improve the availability
				of library resources in all communities;
(2) to promote the future health and
				well-being of the citizenry and enhance quality teaching and research
				excellence at institutions of higher education through the efficient exchange
				of information and the sharing of library resources;
(3) to maximize the effectiveness of library
				expenditures by enabling libraries to share staff expertise and to share
				library resources in print and in an electronic form, including books,
				journals, technical reports, and databases;
(4) to increase the intellectual productivity
				of customers at the participating institutions by emphasizing access to
				information rather than ownership of documents and other information sources;
				and
(5) to facilitate joint
				purchasing agreements for purchasing information services and encourage
				cooperative research and development of information technologies.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 8 - TEXSHARE LIBRARY CONSORTIUM › Section 8.3 - Consortium Membership and Affiliate Membership

Current through Reg. 49, No. 28; July 12, 2024
(a) Eligibility of individual institutions or
				libraries.
(1) Membership in the consortium
				is open to all institutions of higher education and libraries of clinical
				medicine that are physically located in Texas or, if physically located outside
				of Texas, capable of providing online library services exclusively to Texas
				residents, and to all public libraries that are members of the state library
				system.
(2) Affiliate membership is
				open to public school districts and to other eligible nonprofit libraries
				submitting an application for affiliate membership to the Director and
				Librarian.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 8 - TEXSHARE LIBRARY CONSORTIUM › Section 8.4 - Advisory Board

Current through Reg. 49, No. 28; July 12, 2024
(a) The commission
				shall appoint an advisory board to advise the commission on matters relating to
				the consortium. The advisory board is charged with reviewing information on the
				status and plans for consortial programs and services, providing input and
				recommendations regarding those programs and services, and making
				recommendations regarding consortia membership and governance. The advisory
				board may recommend to the Director and Librarian that:
(1) the consortium enter into cooperative
				projects with entities other than public libraries, libraries of clinical
				medicine, or institutions of higher education; and/or
(2) the consortium admit or deny membership
				status or affiliate membership status to libraries of clinical medicine,
				independent institutions of higher education, and eligible nonprofit libraries
				.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 8 - TEXSHARE LIBRARY CONSORTIUM › Section 8.5 - Programs

Current through Reg. 49, No. 28; July 12, 2024
(a) The programs of the consortium shall
				include activities designed to facilitate library resource sharing. Such
				activities may include:
(1) providing
				electronic networks, shared electronic resources , reciprocal borrowing,
				delivery services, and other infrastructure necessary to enable the libraries
				in the consortium to share resources;
(2) negotiating and executing statewide
				contracts for information products and services;
(3) coordinating library planning, research
				and development; or
(4) training
				library personnel.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.2 - Administration

Current through Reg. 49, No. 28; July 12, 2024
The program provides library services for Texas residents
				  with visual, physical, or reading disabilities. The program is operated and
				  administered by the agency as part of the National Library Service, a program
				  administered by the Library of Congress. The National Library Service provides
				  the agency books in audio and braille formats and reading equipment. Postage
				  for mailing materials and equipment to and from borrowers is paid by the U.S.
				  Government under the provisions of
				  39 U.S.C.A. §
										3403, Matter for blind and other handicapped
				  persons.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.3 - Eligibility

Current through Reg. 49, No. 28; July 12, 2024
(a) The following persons are eligible for
				the program:
(1) persons whose visual acuity,
				as determined by competent authority, is 20/200 or less in the better eye with
				correcting glasses, or whose widest diameter of visual field is no greater than
				20 degrees;
(2) persons whose
				visual disability, with correction and regardless of optical measurement, is
				certified by competent authority as preventing reading of standard printed
				material;
(3) persons certified by
				competent authority as unable to read or unable to use standard printed
				materials as a result of physical limitations;
(4) persons certified by competent authority
				as having a reading disability resulting from organic dysfunction and of
				sufficient severity to prevent their reading printed material in a normal
				manner; and
(5) persons certified
				by competent authority as having an allergy or other chemically-based reaction
				of sufficient severity as to prevent their handling of printed materials in a
				normal manner.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.4 - Application for Service

Current through Reg. 49, No. 28; July 12, 2024
(a) Each potential
				borrower must submit an application for service by mail, email, or facsimile.
				Individuals reactivating accounts after five years discontinuance must submit a
				new application. The application may be either the specific application issued
				by the agency or the generic application issued by the National Library
				Service. Any application must include the following to be accepted and
				processed:
(1) Signature from a certifying
				authority;
(2) Signed copy of the
				applicant agreement; and
(3)
				Alternative contact person, and if applicable, any person authorized to access
				and make decisions on the borrower's account.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.5 - Priority for Veterans

Current through Reg. 49, No. 28; July 12, 2024
As required by the National Library Service, veterans using
				  the service are to be given priority whenever they request services. Veteran
				  borrowers are subject to the same requirements as other
				  borrowers[.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.6 - Status of Users

Current through Reg. 49, No. 28; July 12, 2024
Borrowers must notify the agency if any of the following
				  circumstances occur:
(1) the borrower
				moves to a different address, acquires a different telephone number, or changes
				email address;
(2) the borrower
				desires to cancel service permanently or to place service on temporary hold for
				vacation, illness, or other reasons;
(3) the borrower moves temporarily or
				permanently to a location outside the State of Texas;
(4) the borrower desires to add a contact
				person or remove a contact person;
(5) the borrower wishes to designate a person
				to have access to the account and to act for the borrower;
(6) the borrower wishes to block a person
				from having access to the account or to request that that person no longer act
				for the borrower; or
(7) the
				borrower ceases to be eligible for service.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.8 - Books and Magazines

Current through Reg. 49, No. 28; July 12, 2024
(a) Loan period. The
				loan period for books is 45 days. The loan period for magazines is 21 days. No
				fines for overdue books or magazines will be levied, although excessive
				overdues may result in suspension of service until overdue situation is
				resolved.
(b) Ownership. Books and
				magazines in all formats are the property of state and/or federal government.
				Books or magazines identified as "TSL" are the property of the agency.
				Magazines distributed by the National Library Service are the property of the
				National Library Service.
(c)
				Non-transferal of materials. Borrowers must not lend, sell, or otherwise
				transfer library books or magazines to other persons.
(d) Return of books and magazines. Except for
				disposable Braille and large print materials, all books and magazines must be
				returned to the agency at the end of their loan period. National Library
				Service distributed magazines must be returned to the location listed on the
				mailing card or the label on the mailing container. If the borrower becomes
				ineligible or cancels service, all books and magazines must be returned to the
				agency regardless of whether the loan period has ended.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.9 - Availability of Materials

Current through Reg. 49, No. 28; July 12, 2024
(a) All materials
				that are available for distribution to borrowers are distributed either by
				specific request of the borrower or through an automated selection process
				based on an array of variables chosen by the borrower. The agency monitors
				borrowers' requests and attempts to keep items in stock that borrowers are
				likely to demand. Availability of items such as books and magazines are subject
				to the following circumstances:
(1) popular
				demand for a particular item;
(2)
				whether an item has been damaged and removed from the collection;
(3) ability of staff to acquire and/or
				replace an item; or,
(4) whether an
				item has been lost.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.10 - Use of Mail Service

Current through Reg. 49, No. 28; July 12, 2024
Borrowers should return all materials through the United
				  States Postal Service. No postage is required to return materials under current
				  postal service regulations. All books, magazines, and equipment should be
				  returned in its original packaging. When returning books, magazines, or
				  equipment, the borrower must deliver the materials or equipment to the United
				  States Postal Service by placing the items in a mailbox or taking them to a
				  post office. Placing them on a doorstep for the mail carrier to pick up does
				  not constitute delivery to the postal service and, if problems arise by use of
				  this method, the borrower is responsible for the lost or damaged
				  materials.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.11 - Misuse of Service

Current through Reg. 49, No. 28; July 12, 2024
The following actions may result in suspension of borrowing
				  privileges:
(1) repeated requests for
				replacement of equipment that has been damaged through negligence,
				maliciousness, or unauthorized repair;
(2) excessive numbers of overdue books or
				magazines;
(3) repeated loss or
				damage of books or magazines;
(4)
				abusive, obscene, harassing, or threatening behavior to the agency and/or staff
				of the National Library Service;
(5) providing access to/making available
				books or playback equipment to unauthorized persons;
(6) violations of the Patron Loan Policy
				and/or other policies described in this chapter;
(7) refusal to cooperate with the agency
				carrying out policies and procedures of the program;
(8) not keeping borrower's account in good
				standing, as described in §
									9.3(c)(3) of this
				chapter (relating to Eligibility).
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.12 - Notification of Potential Suspension

Current through Reg. 49, No. 28; July 12, 2024
If a borrower is engaging in any activity described in §
									9.11 of this chapter (relating to
				  Misuse of Service), the agency will contact the borrower and attempt to resolve
				  the situation. In most cases, a warning letter will be sent stating that
				  borrowing privileges will be suspended on a designated date if the borrower
				  does not cease the misuse of service.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.13 - Correction of Problem

Current through Reg. 49, No. 28; July 12, 2024
If the borrower's response to a warning letter resolves the
				  apparent problem or the borrower ceases the misuse of service by the designated
				  date, and the borrower agrees to abide by agency policies in the future, no
				  further action will take place at that time.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.14 - Suspension of Service

Current through Reg. 49, No. 28; July 12, 2024
(a) The agency may
				suspend a borrower's service if:
(1) borrower
				requests suspension of service because of illness, temporary relocation, or
				other personal reasons;
(2)
				borrower has not been active for a year;
(3) staff of the National Library Service
				request suspension of the account;
(4) the agency determines the borrower
				misused the service, as described in §
										9.11 of this chapter (relating to
				Misuse of Service); or
(5) the
				agency identifies a problem with the account and the agency needs additional
				information from the borrower.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.15 - Reinstatement of Service

Current through Reg. 49, No. 28; July 12, 2024
(a) If a borrower
				has voluntarily suspended service, then the borrower may contact the agency at
				any time to reinstate service. Service will be reinstated if less than five
				years have elapsed since service was suspended, the borrower still meets
				eligibility requirements, and the account is otherwise in good standing, as
				described in §
									9.3(c)(3) of this
				chapter (relating to Eligibility).
(b) If service was automatically suspended
				because the borrower had not been active for one year, then the borrower may
				contact the agency at any time and request that service be reinstated. Service
				will be reinstated if less than five years have elapsed since service was
				suspended, the borrower still meets eligibility requirements, and the account
				is otherwise in good standing.
(c)
				If a borrower has been suspended for cause, service may be reinstated when the
				cause has been resolved or the suspension has expired, depending on the cause
				of suspension. In the case of a lengthy suspension, the patron will receive
				instructions, as part of the suspension notification, as to how to reinstate
				service. The borrower must continue to meet eligibility requirements and the
				account must otherwise be in good standing.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.16 - Termination of Service

Current through Reg. 49, No. 28; July 12, 2024
(a) Service to
				eligible borrowers will not be permanently cancelled, although suspensions may
				be applied repeatedly. An account will be closed only under the following
				circumstances:
(1) a borrower ceases to meet
				eligibility requirements;
(2) a
				borrower requests that service be terminated; or,
(3) a borrower ceases to be active.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.17 - Transfer of Service

Current through Reg. 49, No. 28; July 12, 2024
A borrower who has lived or will live outside the State of
				  Texas for six months or longer will no longer be eligible to receive service
				  through the agency and must return all books and magazines. At the borrower's
				  request, the agency will make arrangements to have service transferred to the
				  new state of residence.
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 9 - TALKING BOOK PROGRAM › Section 9.18 - Reactivation of Accounts

Current through Reg. 49, No. 28; July 12, 2024
(a) Any account that
				has been suspended may be reactivated within a five-year period if:
(1) The borrower continues to meet
				eligibility requirements for service;
(2) The account will be in good standing upon
				reactivation; and
(3) The agency
				has received an application as required by §
										9.4 of this chapter (relating to
				Application for Service).
Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 1 - TEXAS STATE LIBRARY AND ARCHIVES COMMISSION › Chapter 10 - ARCHIVES AND HISTORICAL RESOURCES › Section 10.1 - Definitions

Current through Reg. 49, No. 28; July 12, 2024
The following words and terms, when used in this chapter,
				  shall have the following meanings, unless the context clearly indicates
				  otherwise:
(1) Accession--means the
				formal acceptance of an item or collection into the holdings of the State
				Archives and generally includes a transfer of title.
(2) Agency--means the Texas State Library and
				Archives Commission as an agency of the state of Texas, including the staff,
				collections, archives, operations, programs, and property of the Texas State
				Library and Archives Commission.
(3) Commission--means the seven-member
				governing body of the Texas State Library and Archives Commission.
(4) Deaccession--means the permanent removal
				of an item or collection of items from the holdings of the State
				Archives.
(5) Disposal--means the
				final disposition of an item or collection of items from the State Archives
				which may include transfer to another repository, sale, or destruction of the
				item or collection.
(6) Item--means
				archival material, historical item, artifact, or museum piece in the custody of
				the State Archives, including the Sam Houston Regional Library and Research
				Center.
(7) Reappraisal--means the
				review of items that have been previously appraised, which may result in the
				identification of materials that no longer merit permanent preservation and
				that are candidates for deaccessioning.
(8) State archives--means the program of the
				Archives and Information Services Division of the Texas State Library and
				Archives Commission for the continued preservation of archival state records
				and historical resources.