reglab/statecodes huggingface dataset:
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 25 - COMMON COURSE NUMBERING AND CREDIT TRANSFER › Section 715-025-0055 - MODIFICATION OF MAJOR TRANSFER MAP CURRICULUM ARTICULATION POLICY

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An institution
			 considering a course or curriculum change, including the creation of a new
			 academic program, that impacts or may be impacted by an adopted CAP, shall
			 notify the Transfer Council and Commission of the proposed course or curriculum
			 change prior to the implementation of such change.
(2) If the change proposed as provided in
			 section (1) of this rule is the creation of a new program, the Commission shall
			 determine whether the program is subject to the requirements of an existing
			 CAP.
(3) Pursuant to the annual
			 review as provided in OAR 715-025-0050, or upon notification from an
			 institution as provided in section (1) of this rule, the Council shall
			 determine if modification to the CAP is required.
(4) The Council shall appoint a subcommittee
			 for the purpose of considering any modifications and making recommendations for
			 modifying the CAP to the Commission.
(5) Any modifications to a CAP shall be made
			 in accordance to the processes and requirements established in OAR
			 715-025-0020(2) to (4)  and OAR 715-025-0030(2) and (3).
(6) An institution shall not implement any
			 modification to a course or curriculum that would have the effect of causing
			 the institution to be out of compliance with obligations under a CAP unless a
			 modification is approved through the process established in this rule, or the
			 institution receives an exemption as provided in OAR 715-025-0060.
Statutory/Other Authority: ORS
				  350.395 & ORS
				  350.429
Statutes/Other Implemented: ORS
				  350.395, ORS
				  350.429, ORS
				  350.404 & ORS
				  350.412
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 25 - COMMON COURSE NUMBERING AND CREDIT TRANSFER › Section 715-025-0060 - EXEMPTION FROM PARTICIPATION IN A CAP

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An institution may submit a request that
			 a program offered by the institution be exempt from CAP requirements, if the
			 institution offers a program similar in title, but where the areas of foci in
			 upper division coursework diverge significantly from other public institutions
			 such that the program is reasonably considered distinct from the other CAP
			 programs.
(2) An institution
			 requesting an exemption must submit an exemption request to the Transfer
			 Council, at any time following the determination made by the Commission as
			 provided in OAR 715-025-0015, with a statement of reasons the program is
			 distinct and should not be included in the CAP.
(3) The Council shall consider the exemption
			 request and other relevant information in determining the exemption request,
			 but may only grant an exemption on the basis of finding that an institution
			 offers a program similar in title, but where the areas of foci in upper
			 division coursework diverge significantly from other public institutions such
			 that the program is reasonably considered distinct from the other CAP
			 programs.
(4) Within 90 days, the
			 Council shall vote to either grant or deny the exemption.
(5) If an exemption is granted prior to the
			 adoption of the CAP by the Commission, the requesting institution shall not be
			 represented on the subcommittee established by the Council as provided in OAR
			 715-025-0020.
(6) If an exemption
			 is granted after the adoption of the CAP by the Commission, the institution
			 shall ensure students enrolled in the affected program pursuant to the MTM CAP
			 at the time of the exemption is granted are provided a completion pathway that
			 satisfies the conditions of the MTM CAP
(7) Unless an exemption is granted as
			 provided in this rule, the institution shall be bound by the terms of the
			 CAP.
Statutory/Other Authority: ORS
				  350.395 & ORS
				  350.429
Statutes/Other Implemented: ORS
				  350.395, ORS
				  350.429, ORS
				  350.404 & ORS
				  350.412
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0003 - Fingerprinting of Subject Individuals in Schools Accepting Enrollment of Minors

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Faculty, agents
			 of a career school, individuals who hold positions of authority and control in
			 any career school accepting enrollment of persons under the age of 18, and any
			 agents of career schools who will have contact with persons under the age of 18
			 on behalf of the career school shall be subject to a state and national
			 criminal records check.
(2) A
			 person shall pass a criminal background check as provided in this rule prior to
			 having access to minors.
(3) Prior
			 to employment, and at least every three years, schools shall send fingerprint
			 information for each subject individual to the Higher Education Coordinating
			 Commission or designee for purposes of a criminal records check.
(4) Notwithstanding (3) a school is not
			 required to submit fingerprints for subject individuals if the Higher Education
			 Coordinating Commission or designee has conducted a criminal records check of
			 the subject individual within the preceding three years.
(5) Fingerprints shall be collected at either
			 local or state law enforcement agency or through a statewide vendor identified
			 by the Oregon Department of Administrative Services.
(6) Criminal records check requests may be
			 submitted electronically.
(7) The
			 Commission shall request criminal information from the Department of State
			 Police in the manner prescribed by law. A fee per criminal records check
			 request in an amount equal to the actual charges of conducting the criminal
			 background check as allowed under ORS
			 181.534. The fee amount and
			 distribution shall be as follows:
(a) Oregon
			 State Police (OSP) - $33.00;
(b)
			 Federal Bureau of Investigation (FBI) - $13.25;
(c) Higher Education Coordinating Commission
			 - $93.75;
(d) TOTAL -
			 $140.00.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0006 - Application for Private Career School License

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Any person, partnership, association,
			 corporation, or Limited Liability Company desiring to function as a private
			 career school as defined in ORS
			 345.010 shall submit an
			 application for its first approval year on forms provided by the Higher
			 Education Coordinating Commission. No person, partnership, association,
			 corporation, or Limited Liability Company shall hold itself out to be a school,
			 solicit students, or collect fees prior to the date of the license. A school
			 requesting exemption from licensure must request such exemption from the
			 Executive Director of the Higher Education Coordinating Commission under the
			 provision of 345.015.
(2) An initial site inspection may be
			 required prior to approval of the application. Any deficiencies must be
			 corrected prior to issuance of a license.
(3) A license may be denied by the executive
			 director, 60-days after the school has been notified of the application
			 deficiencies, for failure to submit accurate and complete materials required by
			 the application, or for other substantiated just cause.
(4) A separate license shall be required for
			 each location of a school except those approved by the executive director as
			 auxiliary sites. A license for the specific location must be issued prior to
			 operating at that location.
(5) An
			 initial license shall be granted after:
(a)
			 Receipt of a complete application by the commission;
(b) Completion of an interview with and
			 approval by the executive director; and
(c) Correction of all deficiencies in the
			 application, as communicated by the executive director to the applicant school
			 in writing or by verbal means during phone or in-person interviews.
			 Alternatively, if circumstances warrant, the executive director may choose to
			 issue a conditional license, pursuant to the provisions of ORS
			 345.030(8). The
			 conditional license issued by the commission shall include the period and dates
			 of effectiveness of the license.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0007 - License Fees

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
(a) Before issuing a career school license
			 under ORS
			 345.010 to
			 345.450,
			 the Executive Director shall collect a nonrefundable, annual license fee based
			 on the fee schedule below in OAR 715-045-0007(1)(c)  for In-State Schools and
			 OAR 715-045-0007(1)(d)  for Out-of-State Schools.
(b) For purposes of ORS
			 345.080,
			 "tuition income" means "gross tuition income," as that term is defined at OAR
			 715-045-0001  and 715-045-0007.
(c)
			 In-State Schools: Tuition Income Range - Fee:
(A) $0-15,000 - $1,014;
(B) 15,001-50,000 - $1,352;
(C) 50,001-125,000 - $1,690;
(D) 125,001-250,000 - $2,409;
(E) 250,001-500,000 - $3,126;
(F) 500,001-750,000 - $3,845;
(G) 750,001-1,000,000 - $4,563;
(H) Over 1,000,000 - The base rate of (G)
			 above plus $359 for every $250,000 over $1,000,000.
(d) Out-of-state Schools: Tuition Income
			 Range - Fee:
(A) $0-50,000 -
			 $3,126;
(B) 50,001-250,000 -
			 $3,845;
(C) 250,001-500,000 -
			 4,563;
(D) 500,001-750,000 -
			 $5,282;
(E) 750,001-1,000,000 -
			 $6,000;
(F) Over 1,000,000 - The
			 base rate of (E) above plus $359 for every $250,000 over $1,000,000.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0008 - Advanced Deposits

Current through Register Vol. 63, No. 7, July 1, 2024
Prior to the beginning of classes, no private career school
				shall require from an enrollee an advance deposit in excess of twenty (20)
				percent of the total tuition and fees:
(1) Schools that offer short term programs
			 designed to be completed in one (1) term or four (4) months, whichever is less,
			 can require payment of all tuition and fees on the first day instruction
			 begins;
(2) For those programs
			 designed to be four (4) months or longer, a school cannot require more than one
			 (1) term or four (4) months of advanced payment of tuition at a time. When
			 fifty (50) percent of the program has been offered, the school can require
			 payment of all tuition;
(3) This
			 limitation shall not apply to federal and state financial aid payments received
			 by the school;
(4) At the
			 student's option, a school may accept payment in full for tuition and fees
			 after the student has been accepted and enrolled and the date for commencement
			 of classes is specifically disclosed on the enrollment agreement; and
(5) The Executive Director of the
			 Higher Education Coordinating Commission may grant a waiver to this limitation
			 if sufficient evidence is submitted indicating that a larger advance deposit
			 would be more appropriate and not compromise the intent of ORS
			 345.115(4).
Stat. Auth.: ORS
				  345.010
Stats. Implemented: ORS
				  345.115
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0012 - Personnel

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A career
			 school shall establish, publish, and enforce specific written policies that set
			 standards for the staff's:
(a) Professional
			 performance and conduct;
(b)
			 Evaluation; and
(c) Continuing
			 education.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0013 - Program Advisory Committees

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The school shall appoint and utilize a
			 program advisory committee for each program being offered. If the school
			 programs are in the same or similar vocational areas, the same advisory
			 committee can be used for all related programs.
(2) Each committee shall be composed of not
			 less than three members, knowledgeable in the occupational area being offered
			 by the school and who are not employees of and have no financial interest in
			 the school and who are not related to the owner(s) or administrator(s). When a
			 program or curriculum is regulated, approved or certified by a state agency or
			 Oregon State licensing board other than the Higher Education Coordinating
			 Commission as identified in OAR 715-045-0014, that program or curriculum is
			 exempt from the advisory committee requirement.
(a) A list of the program advisory committee
			 members and a resume of each shall be furnished to the Superintendent. The list
			 and resumes shall include each member's name, address, telephone number,
			 present occupation and training experience; and
(b) The membership of the program advisory
			 committee shall include:
(A) At least three
			 members employed in the occupation served by the program, one of whom shall be
			 employed or working in a supervisory capacity, and
(B) Each of the three members shall have at
			 least two years' experience in the occupation or industry. Other members having
			 less experience may be added to the committee as desired.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0014 - Exceptions for Schools with Programs also Regulated by Another State Agency

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Private career school programs with curriculum or other requirements that are
			 established and approved by another state agency are exempt from having a
			 program advisory committee as defined in OAR 715-045-0013.
(2) While the programs described in section
			 (1) of this rule must meet the Higher Education Coordinating Commission's
			 approval criteria for teacher registration, the commission's executive director
			 may defer approval of the school's teachers to the appropriate state agency.
(3) The executive director may
			 modify the financial reporting requirements as described in OAR 715-045-0032  or
			 Student Completion and Placement reporting requirements as described in
			 715-045-0064  for any school or programs described in subsection (1) of this
			 rule.
Stat. Auth.: ORS
				  345.325
Stats. Implemented: ORS
				  345.325
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0018 - Recordkeeping

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Schools must
			 furnish each prospective student, and have evidence of receipt acknowledged by
			 student signature at the time of enrollment, with the following items:
(a) A copy of the school's most recent
			 catalog that complies with OAR 581-045-0019, with any supplements and
			 correction sheets;
(b) Completion
			 and relevant program performance measures, including but not limited to
			 placement data, as required by accrediting agencies, or certification or state
			 licensing examination passage rates, or placement data for students enrolled in
			 the program for the last two years;
(c) A program outline for the program(s) in
			 which the student may potentially enroll that details the program outcomes,
			 broken down by course including, the core abilities and individual course
			 competencies addressed by the program(s); and
(d) Upon request of the student, a copy of or
			 the web address for the Oregon Revised Statutes and Oregon Administrative Rules
			 that govern Private Career Schools.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0022 - Facilities

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All schools
			 shall demonstrate that premises owned, rented, leased, occupied, maintained,
			 used or approved by the school, are maintained in compliance with applicable
			 city, county or state ordinances and laws relating to safety and health of
			 persons on the premises.
(2)
			 Safety and health inspection data required by OR-OSHA (ORS
			 654.010) and other applicable
			 statute, ordinance or administrative rule shall be available for review by
			 Higher Education Coordinating Commission staff. All applicants for an initial
			 license must have a fire inspection by appropriate city or county Fire
			 Marshall's office prior to issuance of a license and all licensees must have an
			 annual fire inspection if annual service is provided by applicable Fire
			 Marshall's office. Schools must be clean, well maintained and provide good
			 lighting and ventilation. Schools must arrange classrooms, equipment and
			 demonstration areas to enhance instruction, provide sufficient storage, use
			 prescribed containers for hazardous materials, and provide for safe and orderly
			 classroom management for the type of educational programs offered.
(3) A school shall notify the Superintendent
			 in writing at least 30 calendar days in advance of any change of its principal
			 location or name. In the event of change of location, Department staff may
			 inspect the new site. Deficiencies, if any, must be corrected in a timely
			 manner for continued approval to operate in the new location. Failure to notify
			 the commission's executive director of name or address change may result in the
			 imposing of civil penalties per OAR 715-045-0190. An exception may be granted
			 if the executive director determines a legitimate emergency or a circumstance
			 exists which would prevent the school from complying.
Stat. Auth.: ORS
				  345.080
Stats. Implemented: ORS
				  345.080
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0023 - Complaints against Private Career Schools

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Each school shall implement a process for
			 the prompt resolution of a written complaint by a student of the school. Unless
			 specifically provided by state or federal law or administrative rule, the
			 decision of the school shall be final.
(2) Complaints filed on behalf of or by a
			 student against a school must be postmarked or received electronically within
			 one year of the student's last date of attendance.
(3) If the complaint alleges a violation of
			 Oregon Revised Statutes, ORS
			 345.010 to
			 345.070 or standards of OAR 715-045-0006  through 715-045-0220, the complainant may
			 submit a written complaint to the Higher Education Coordinating Commission,
			 after exhausting the school's procedures or after 45 days from filing a written
			 complaint with the school, whichever occurs first. The complaint shall be in
			 writing and shall contain:
(a) The
			 complainant's name, address, phone number, and signature;
(b) School name, address, and phone
			 number;
(c) A brief statement
			 indicating which statute or rule the school is alleged to have violated and how
			 the school is alleged to have violated it;
(d) Facts detailing dates of attendance,
			 termination date, date of occurrence, names, addresses and positions of school
			 officials contacted, financial loss, if any, and any other pertinent
			 information;
(e) An explanation of
			 what efforts have been taken to resolve the problem with the school, if any;
			 and
(f) Copies of pertinent
			 documents, such as the enrollment agreement, catalog and
			 advertisements.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0033 - Standards for Advertising

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Printed school publications, brochures, or pamphlets shall be on file at the
			 school and available upon request to any prospective student, enrolled student,
			 and the Department.
(2) A school
			 catalog shall meet the requirements of OAR 715-045-0019.
(3) Upon request of the student, the school
			 must provide the following information no later than at the time the student
			 signs an enrollment agreement:
(a) Number of
			 students enrolled in the program at the beginning of the current reporting
			 period;
(b) Number of students who
			 enrolled in the program during the last reporting period;
(c) Number of students who left the program
			 without completing it during the last reporting period;
(d) Number of students who graduated from the
			 program during the last reporting period; and
(e) Number of those who graduated and were
			 placed or working full time in directly related occupations during the last
			 reporting period.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0034 - False, Deceptive, Inaccurate or Misleading Representations

Current through Register Vol. 63, No. 7, July 1, 2024
No private career school or its agents may intentionally or
				knowingly make false, deceptive, inaccurate or misleading representations of
				fact in any oral, written, visual or electronic presentation in connection with
				the offering or publicizing of a subject or course of
				instruction.
Stat. Auth.: ORS
				  345.325 &
				  326.051
Stats. Implemented: ORS
				  345.325
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0036 - Cancellation and Refund Policy: Resident Instruction

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A student may cancel enrollment by giving
			 written notice to the school. Unless the school has discontinued the program of
			 instruction, the student is financially obligated to the school according to
			 the following:
(a) If cancellation occurs
			 within five business days of the date of enrollment, and before the
			 commencement of classes, all monies specific to the enrollment agreement shall
			 be refunded;
(b) If cancellation
			 occurs after five business days of the date of enrollment, and before the
			 commencement of classes, the school may retain only the published registration
			 fee. Such fee shall not exceed 15 percent of the tuition cost, or $150,
			 whichever is less;
(c) If
			 withdrawal or termination occurs after the commencement of classes and before
			 completion of 50 percent of the contracted instruction program, the student
			 shall be charged according to the published class schedule. The student shall
			 be entitled to a pro rata refund of the tuition when the amount paid exceeds
			 the charges owed to the school. In addition to the pro rated tuition, the
			 school may retain the registration fee, book and supply fees, and other
			 legitimate charges owed by the student;
(d) If withdrawal or termination occurs after
			 completion of 50 percent or more of the program, the student shall be obligated
			 for the tuition charged for the entire program and shall not be entitled to any
			 refund;
(e) The enrollment
			 agreement shall be signed and dated by both the student and the authorized
			 school official. For cancellation of the enrollment agreement referenced in
			 subsections (1)(a) and (b) of this rule, the "date of enrollment" will be the
			 date that the enrollment agreement is signed by both the student and the school
			 official, whichever is later.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0037 - Cancellation and Refund Policies: Distance Learning Instruction

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A student may
			 cancel enrollment by giving written notice to the school. Unless the school has
			 discontinued the program of instruction, the student is financially obligated
			 to the school according to the following:
(a)
			 If cancellation occurs within 5 business days of the date of enrollment and
			 lesson materials have not been delivered, all monies related to the enrollment
			 agreement shall be refunded;
(b)
			 If cancellation occurs within 5 business days of the date of enrollment and
			 lesson materials have been delivered, all monies related to the enrollment
			 agreement shall be refunded with the exception of the cost of unreturned lesson
			 materials or the cost of replacement for returned materials that are damaged or
			 marked;
(c) If cancellation occurs
			 after five business days of the date of enrollment and the lesson materials
			 have been shipped but not delivered to the student:
(A) The school may charge an amount equal to
			 15 percent of the tuition cost, or $150, whichever is less; that being
			 established as its registration fee;
(B) If the student returns the unopened books
			 and supplies to the school within five days of receipt, the school will refund
			 the total cost of lesson materials.
(d) If cancellation occurs after five
			 business days of the date of enrollment and the lesson materials have been
			 delivered to the student but not returned within five days of receipt, and
			 before the completion of the first lesson assignment, the school may charge:
(A) An amount equal to 15 percent of the
			 tuition cost, or $150, whichever is less; that being established as its
			 registration fee; and
(B) The
			 total cost of books and supplies.
(e) If withdrawal or termination occurs after
			 the completion of the first lesson assignment and before 50 percent of the
			 total lesson assignments are completed, the student shall be entitled to a pro
			 rata refund of the tuition when the amount paid for the instructional program
			 exceeds the charges owed to the school. In addition to the pro rated tuition
			 charge, the school may retain the registration fee, book and supply fees, and
			 any other legitimate charges owed by the student;
(f) If withdrawal or termination occurs after
			 completion of 50 percent or more of the total lesson assignments, the student
			 shall be obligated for the tuition charged for the entire instructional program
			 and shall not be entitled to any refund;
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0038 - Cancellation and Refund Policy: Self-Directed Instruction (Clock Hour Program/Lesson Based)

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A
			 student may cancel enrollment by giving written notice to the school. Unless
			 the school has discontinued the program of instruction, the student is
			 financially obligated to the school according to the following:
(a) If cancellation occurs within five
			 business days of the date of enrollment, and lesson materials have not been
			 delivered, all monies specific to the enrollment agreement shall be refunded;
(b) If cancellation occurs within
			 5 business days of the date of enrollment and lesson materials have been
			 delivered, all monies related to the enrollment agreement shall be refunded
			 with the exception of the cost of unreturned lesson materials or the cost of
			 replacement for returned materials that are damaged or marked;
(c) If cancellation occurs after five
			 business days of the date of enrollment and the lesson materials have been
			 shipped but not delivered to the student:
(A)
			 The school may charge an amount equal to 15 percent of the tuition cost, or
			 $150, whichever is less; that being established as its registration fee;
(B) If the student returns the
			 unopened books and supplies to the school within five days of receipt, the
			 school will refund the total cost of lesson materials.
(d) If cancellation occurs after five
			 business days of the date of enrollment and lesson materials have been
			 delivered to the student but not returned within five days of receipt, and
			 before the commencement of the accrual of clock-hours or the completion of the
			 first lesson, the school may charge:
(A) An
			 amount equal to 15 percent of the tuition cost, or $150, whichever is less;
			 that being established as its registration fee; and
(B) The total cost of books and supplies.
(e) If withdrawal or
			 termination occurs after the commencement of the accrual of clock-hours or the
			 completion of the first lesson assignment and before either 50 percent of the
			 program has been offered, or before 50 percent of the program clock-hours or
			 lesson assignments are completed, the student shall be entitled to a pro rata
			 refund of the tuition when the amount paid exceeds the charges owed to the
			 school. In addition to the pro rated tuition charge, the school may retain the
			 registration fee, book and supply fees, and any other legitimate charges owed
			 by the student;
(f) If withdrawal
			 or termination occurs after completion of 50 percent or more of the program has
			 been offered or after completion of 50 percent or more of the program
			 clock-hours or lesson assignments, whichever occurs first, the student shall be
			 obligated for the tuition charged for the entire instructional program and
			 shall not be entitled to any refund.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0039 - Cancellations, Tuition and Refund Policies: Exceptions

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school may adopt a refund or
			 cancellation policy different from the policies described under OAR
			 715-045-0036, 715-045-0037, and 715-045-0038  only if:
(a) The policy is more favorable to the
			 student than what those respective rules require; or
(b) The school enters into contractual
			 arrangements for training services where the costs are paid by a contract with
			 another agency, and no refund liability is created between those students and
			 the school.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0060 - Standards Governing Recruitment for Private Career Schools and their Agents

Current through Register Vol. 63, No. 7, July 1, 2024
All agents and schools will be subject to the following
				conditions of this rule:
(1) A school
			 shall provide training to admissions staff that includes:
(a) Knowledge of the Oregon Private Career
			 School laws, and rules; and
(b)
			 Detailed understanding of the school's catalog, admission standards,
			 application fee if charged, enrollment agreement/contract, refund policy, other
			 written school policies, and code of ethical conduct when dealing with
			 prospective students and parent(s) or guardian(s).
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0061 - Private Career School Agents

Current through Register Vol. 63, No. 7, July 1, 2024
(1) An agent shall be a person who has
			 attained the age of 18 years, is of good moral character and is otherwise
			 competent and qualified to safeguard and protect the interests of the public.
(2) No person shall act in the
			 state as an agent for a private career school unless the Superintendent has
			 received the agent's registration.
(3) Agents shall be considered registered
			 only when the school notifies the Department in writing of the name, address,
			 date of employment, and geographic territory for each agent.
(4) For licensing purposes, registered agents
			 shall be considered employees of the school.
(5) No agent shall begin recruiting students
			 until completing school-provided training in the areas identified in OAR
			 715-045-0060(5)(a).
(6) The school
			 shall be responsible for developing identifying credentials and passport
			 pictures for each of its agents. The credentials shall remain the property of
			 the school. The identifying credentials shall include:
(a) The full name and address of the agent;
(b) The full name and address of
			 the career school to be represented; and
(c) A passport-type picture affixed to the
			 identifying credentials.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0062 - Application for Private Career School License Renewal

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Each school shall annually renew its
			 license. At least 60 calendar days prior to the anniversary date of its
			 license, the school must file with the Higher Education Coordinating Commission
			 a completed application for license renewal, including:
(a) Current financial reports as required by
			 OAR 715-045-0032;
(b) Financial
			 report certification form signed by the school's owner or chief administrative
			 officer;
(c) A current and accurate
			 enrollment agreement or contract;
(d) A copy of the catalog that will be in
			 effect for the instructional year that commences during the reporting period
			 for which the license is being renewed. The catalog submission must include an
			 indication of changes that have been made to the structure or wording of the
			 catalog contents;
(e) A copy of any
			 student handbook, addendums, or supplements to the school catalog, and any
			 additional policies and requirements provided to the student that will be in
			 effect for the instructional year that commences during the reporting period
			 for which the license is being renewed. Submission of these materials must
			 include an indication of changes that have been made to the structure or
			 wording of these materials as previously approved by the Department;
(f) Copies of any advertising materials used
			 to recruit new students;
(g)
			 Affidavit of ownership form, signed by all owners holding more than 10%
			 ownership in the school, or by the chief corporate officer (other than the
			 campus president) for publicly held companies;
(h) Affidavit of non-delinquency for student
			 refunds, signed by the school owner or chief administrative officer, as
			 described by OAR 715-045-0032(1)(f);
(i) Student enrollment, completion, and
			 placement information as described in subsection (3) of this rule;
(j) Roster of all instructional staff
			 utilized during the reporting period with dates of service and gross earnings
			 paid;
(k) Information regarding
			 changes to the instructional design as described in subsection (4) of this
			 rule;
(l) License renewal fee and
			 any outstanding penalties, late fees, or other charges owing to the
			 commission.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0063 - Factors of Financial Responsibility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) To retain its license a school must
			 demonstrate to the Higher Education Coordinating Commission that it is
			 financially responsible under the requirements established in this rule.
(2) The commission considers a
			 school to be financially responsible only if it:
(a) Is able to provide the services described
			 in its official publications and statements;
(b) Is able to provide the administrative
			 resources necessary to comply with the requirements of this subpart;
(c) Is able to meet all of its financial
			 obligations, including, but not limited to:
(A) Refunds that it is required to make; and
(B) Repayments to the U.S.
			 Department of Education for liabilities and debts incurred in programs
			 administered by the U.S. Department of Education.
(d) Demonstrates at the end of its latest
			 fiscal year, a ratio of current assets to current liabilities of at least 1:1;
(e) Had, for its latest fiscal
			 year, a positive net worth. For the purposes of this section, a positive net
			 worth occurs when the school's assets exceed its liabilities;
(f) Has not had operating losses over both of
			 its two latest fiscal years. In applying this standard, the commission's
			 executive director may consider the effect of unusual events such as natural
			 disasters;
(g) Has not had, for
			 its latest fiscal year, an operating deficit exceeding 10 percent of the
			 institution's net worth. For purposes of this section, an operating deficit
			 occurs when operating expenses exceed revenues from current business
			 activities; and
(h) Has not had,
			 as part of the documents prepared by its independent accountant on its audited
			 and certified financial statements for the institution's most recently
			 completed fiscal year, a statement from the accountant acknowledging
			 substantial doubt about the institution's ability to continue as a going
			 concern.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0064 - Student Completion and Placement

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Schools shall submit true and correct
			 data annually to the Higher Education Coordinating Commission which identifies
			 completion and placement rates for each approved program. These rates shall be
			 computed by individual programs and substantiated by worksheets and
			 records.
(2) Any school failing to
			 maintain completion and placement rates for each approved program of at least
			 50 percent may be issued a notice for corrective action.
(3) The commission's executive director may
			 withdraw approval of any program that fails to maintain completion and
			 placement rates of at least 50 percent for two consecutive reporting periods.
			 Unusual cause or circumstance will be considered by the commission and
			 exceptions may be granted.
(4) The
			 executive director may require the name, address, and telephone number of any
			 or all graduates and employers accounted for in subsection (1) of this rule for
			 verification and reporting purposes.
(5) The executive director, upon written
			 request from a school, may waive or modify all or part of the requirements of
			 the annual submission of student placement data
Statutory/Other Authority: ORS
				  345.080
Statutes/Other Implemented: ORS
				  345.080  & 2017 Oregon Laws Chapter 422
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0065 - Inspection and Periodic Review

Current through Register Vol. 63, No. 7, July 1, 2024
(1) A school shall provide the Higher
			 Education Coordinating Commission access to all information, records, physical
			 facilities, school employees, and other parties (including advisory groups,
			 administrators, students and graduates) as may be necessary to verify
			 compliance with Oregon Revised Statutes, ORS
			 345.010 to
			 345.450,
			 or standards of OAR 715-045-0001  through 715-045-0210.
(2) A school shall permit the commission's
			 executive director to conduct an investigation or on-site review of the school
			 with or without notice. When requested, the school must provide the executive
			 director with true and accurate information including but not limited to
			 records and documents.
(3) A school
			 located in Oregon may be inspected on an annual basis or as the executive
			 director determines necessary.
(4)
			 A school may be reviewed to determine whether the school has and is adhering to
			 policies and procedures in such areas as its programs, services and staff
			 conduct.
(5) Whenever an inspection
			 or other investigation reveals lack of compliance with Oregon Revised Statutes,
			 ORS
			 345.010 to
			 345.450 or standards of OAR 715-045-0001  through 715-045-0210, the executive director
			 may issue a notice for corrective action by certified mail. When deemed
			 appropriate the executive director may initiate immediate license suspension or
			 revocation proceedings and schools will be provided due process through the
			 provisions allowed in subsection (5)(c) of this rule. If the executive director
			 elects to issue a notice for corrective action, the school shall have 20
			 calendar days after date of notification to report on actions that have been
			 taken to correct these deficiencies:
(a) The
			 school's response shall indicate corrective action taken and/or a program
			 improvement plan for correcting any remaining deficiencies;
(b) If violations cited are not corrected, or
			 if a program improvement plan submitted to correct the violations is not
			 acceptable to the executive director, the executive director may review and
			 determine if further action may be warranted.
(c) The school may request a hearing within
			 21 calendar days of receipt of the commission's notice to revoke or suspend the
			 school's license; and
(d) A school
			 whose license has been placed on suspension shall not be permitted to engage in
			 any advertising, recruitment or student enrollment activities, or begin the
			 instruction of any new students during the period of suspension.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0066 - At-Risk School

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The
			 Higher Education Coordinating Commission may determine a school is "at-risk" if
			 a pattern or history of one or more of the conditions cited in the definition
			 for "at-risk" exist.
(2) The school
			 owner and/or director shall be required to meet with the commission's executive
			 director to discuss the conditions.
(3) A school determined to be "at-risk" at
			 any time, will be required to provide:
(a) A
			 school improvement plan acceptable to the executive director within 30 days
			 after meeting with commission staff;
(b) A letter of credit if appropriate;
			 and
(c) A monthly report for up to
			 12 months. During that time the school shall demonstrate improvement or the
			 executive director may review and determine if further action may be
			 warranted.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0067 - School Closure

Current through Register Vol. 63, No. 7, July 1, 2024
(1) In
			 the event a school closes, the school shall file a plan with the Higher
			 Education Coordinating Commission designed to protect the contractual rights of
			 its students and graduates, including the right to complete the course of
			 instruction in which they were enrolled. The school shall return its license to
			 the Commission immediately by certified mail upon cessation of instruction,
			 except as provided in 715-045-0069
(2) A school that is closing, either
			 voluntarily or involuntarily, shall:
(a)
			 Inform the Commission of this action by certified mail at least 30 calendar
			 days prior to the anticipated cessation of instruction and other normal school
			 business practices. Such notice shall detail the school's closure plan
			 including:
(A) Teach-out arrangements (if made
			 with another school);
(B) The name,
			 address, and telephone number of the person, who will be responsible for
			 closing arrangements;
(C) The name,
			 address, telephone number, and the name of the course of instruction for every
			 student who will not complete their course of instruction; and
(D) The amount of class time left for each
			 student to complete the course with the amount of refund, if any, for which
			 each student is eligible;
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0068 - Reporting Obligations

Current through Register Vol. 63, No. 7, July 1, 2024
(1)
			 Schools must notify the Higher Education Coordinating Commission within 10 days
			 of receipt of a notice from any source that involves
(a) Action against the school; or
(b) Action against owners, directors,
			 administrators, agents, supervisors, and instructors subject to registration,
			 licensure, or approval pursuant to ORS
			 345.010 to
			 345.450, including but not
			 limited to disciplinary, licensure, legal, or conviction of any crime and that
			 might affect the person's ability to fulfill the assigned responsibilities.
Oregon Administrative Rules › Chapter 715 - HIGHER EDUCATION COORDINATING COMMISSION › Division 45 - PRIVATE CAREER SCHOOLS › Section 715-045-0069 - Temporary School Closure - Private Career Schools

Current through Register Vol. 63, No. 7, July 1, 2024
(1) The Commission may designate a school as
			 temporarily closed if the following conditions are met:
(a) The school must request "temporary
			 closure" designation in writing from the Commission, subject to approval of the
			 Executive Director. That request must state the reason(s) for the request for
			 temporary closure status as set forth in (1)(b), including providing any
			 documentation in support of the request as required by the Commission, and a
			 projected timeline for the resumption of educational operations.
(b) The Commission may grant temporary
			 closure status if the requesting school ceases educational operations due to
			 unforeseeable or exigent circumstances including, but not limited to, property
			 loss or damage due to fire, flood, or other natural disaster; or inability of
			 the owner, manager, or other key staff to perform their duties due to extended
			 illness or injury, as determined by the Executive Director.
(c) The Commission may grant temporary
			 closure status to a school for not longer than twelve months from the date of
			 first request for the designation. Temporary closure status shall not result in
			 the revocation of the school's license so long as the school is in compliance
			 with all relevant laws.
(d) Schools
			 granted temporary closure status shall make notice, teach out, transfer and
			 refund arrangements for currently enrolled students as provided in 715-045-0067 (2)(a) through (2)(d)  if the Commission directs the school to do so.
(e) Schools in temporary closure status must
			 respond to requests from students and the Commission for information, updates,
			 and records within ten calendar days.
(f) Current students of schools granted
			 temporary closure status by the Commission shall be eligible for refunds under
			 the Tuition Protection Fund, subject to the limitations of
			 715-045-0029.
(g) A school
			 designated for temporary closure must maintain its license for the duration of
			 the temporary closure.
(h) A school
			 on temporary closure status that is required to make Tuition Protection Fund
			 payments shall continue to make regular payments subject to the requirements of
			 715-045-0029.