Texas Administrative Code › Title 10 - COMMUNITY DEVELOPMENT › Part 1 - TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS › Chapter 6 - COMMUNITY AFFAIRS PROGRAMS › Subchapter A - GENERAL PROVISIONS › Section 6.6 - Subrecipient Contact Information and Required Notifications

Current through Reg. 49, No. 28; July 12, 2024
(a) In accordance with §
										RSA
				  1.22 of this title (relating to Providing
				  Contact Information to the Department), Subrecipient will notify the Department
				  through the Contract System and provide contact information for key management
				  staff (Executive Director, Chief Financial Officer, Program
				  Director/Manager/Coordinator or any other person, regardless of title,
				  generally performing such duties) vacancies and new hires within 30 days of
				  such occurrence.
(b) For Eligible
				  Entities, as vacancies exceed the 90 day threshold within the Eligible Entity's
				  Board of Directors or for a Public Organization for the advisory board of
				  directors, the Department will be notified of such vacancies and, if
				  applicable, the sector the board member or advisory board member
				  represented.
(c) Contact
				  information for all members of the Board of Directors or advisory board of
				  directors must be provided to the Department and shall include: each board
				  member's name, the position they hold, their term, their mailing address (which
				  must be different from the organization's mailing address), phone number
				  (different from the organization's phone number), fax number (if applicable),
				  and the direct e-mail address for the chair of the advisory board.
(d) The Department will rely solely on the
				  contact information supplied by the Subrecipient in the Department's web-based
				  Contract System. It is the Subrecipient's sole responsibility to ensure such
				  information is current, accurate, and complete. Correspondence sent to the
				  email or physical address shown in the Contract System will be deemed delivered
				  to the Subrecipient. Correspondence from the Department may be directly
				  uploaded to the Subrecipient's CA contract account using a secure electronic
				  document attachment system. Once uploaded, notification of the attachment will
				  be sent electronically to the email address listed in the Contract System. The
				  Department is not required to send a paper copy and if it does so it does as a
				  voluntary and non-precedential courtesy only.
(e) Upon the hiring of a new program
				  coordinator (e.g., the weatherization program coordinator) for an activity
				  funded by non-discretionary CSBG, LIHEAP, or DOE-WAP the Subrecipient is
				  required to contact the Department with written notification within 30 calendar
				  days of the hiring, and to request training and technical assistance.
(f) Contact information for a primary and
				  secondary contact are required to be provided to the Department and accurately
				  maintained as it relates to the handling of disaster response and emergency
				  services as provided for in §
										RSA
				  6.207(d) of this
				  title (relating to Subrecipient Requirements).