reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › COST CATEGORIES › Section 131.25 - Consumable supplies

Current through Register Vol. 54, No. 28, July 13, 2024
Consumable supplies shall include office supplies,
						postage, office accessories under $50 per item, maintenance supplies and
						medical supplies.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › COST CATEGORIES › Section 131.26 - Rental or lease of equipment: rental or lease of office machines, furniture and fixtures, outdoor equipment, special equipment

Current through Register Vol. 54, No. 28, July 13, 2024
Purchase of equipment will not be allowed unless it is
						done through the use of Commonwealth excess or surplus property; or through the
						use of the act of July 9, 1971 (71 P. S. §
												633(h)).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › COST CATEGORIES › Section 131.27 - Other costs: repair, insurance, telephone, publications and painting and other direct costs

Current through Register Vol. 54, No. 28, July 13, 2024
All costs in this category shall be completely and
						separately itemized before approval can be given.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › TRAINEE REQUIREMENTS › Section 131.31 - Eligibility

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Eligibility
					 requirements for a trainee to be enrolled in a project that applies for Program
					 funds are as follows:
(1) The trainee shall
					 reside in an impoverished area.
(2)
					 The trainee shall be within the income guidelines established by the Federal
					 Office of Economic Opportunity.
(3)
					 The trainee shall be between the ages of 18 and 50 and either unemployed or
					 underemployed.
(4) The trainee may
					 not have participated in any Federal or State administered manpower training
					 program within the past 2 years.
(5) Preference will be given to the
					 following:
(i) Public Assistance recipients,
					 especially those with dependents
(ii) Ex-offenders
(iii) Ex-addicts
(iv) Reformed alcoholics
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › AGENCY OBLIGATIONS › Section 131.41 - Agency responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
The Department, through its Office of Community Services,
						will be responsible for the overall administration of this program. The staff
						of the Office of Community Services will perform the following
						functions:
(1) Make copies of these
					 regulations and the appropriate forms available to all interested parties
					 requesting them.
(2) Give notice of
					 the availability of the regulations for the act directly through the
					 Department's regional offices and indirectly through as many news media as will
					 assure adequate announcement of the availability of the program.
(3) The Departmental procedure for processing
					 a program request shall be the PERC system as outlined in the Executive
					 Directive of the Department 1-7 dated January 20, 1970, copies of which are
					 available from the regional office.
(4) Proposals shall be treated in the
					 following manner:
(i) Proposals will be
					 reviewed in the regional office and submitted to a Regional PERC. If approved
					 the proposal will be forwarded to the Office of Community Services.
(ii) The Office of Community Services will
					 review and evaluate the proposal as to feasibility, funding and legality. If
					 not disapproved by the Bureau, the proposal will be forwarded to other State
					 agencies for comment before submitting the proposal to PERC.
(iii) PERC will review and evaluate the
					 proposal and return the complete proposal to the Office Director stating it is
					 approved, disapproved or tabled.
(iv) The Office Director will notify the
					 appropriate regional office of the disposition of the proposal.
(v) The regional office will notify the
					 applicant of the final disposition of the proposal.
(vi) The Office Director will initiate
					 preparation of the contract of approved proposals.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › GRANTEE OBLIGATIONS › Section 131.51 - Grantee responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 In the administration of their program, each agency shall conform with the
					 following:
(1) Submit six copies of the
					 proposal, containing work programs and budgets for each component, to the
					 appropriate Department regional office. The Regional Office will acknowledge
					 receipt of proposals and advise that they are being reviewed and that further
					 information will be furnished following the review.
(2) After notification of the proposal's
					 approval, receive a contract form whereupon the agency will acknowledge and
					 accept the terms of the contract by affixing the signatures required on the
					 last page of the contract. This contract will then be returned to the
					 Management Support Division for final signatures.
(3) Be bound by fact that the contract will
					 be fully executed only when the required signatures are obtained, including
					 that of the Governor in contracts exceeding $100,000, or the Secretary for
					 grants not exceeding $100,000.
(4)
					 Understand that no expenditures or obligations will be made against the
					 contract grant until after the contract is signed by the Governor and
					 dated.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › GRANTS › Section 131.71 - Grant payments

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 Payments are rendered in four equal installments unless otherwise specified
					 under the schedule of payment terms in contract. The first payment is an
					 advance payment of 1/4 of the total entitlement. The second and third payments
					 of 1/4 each of the entitlement will be made when the agency produces financial
					 statements showing need for more funds predicated upon project expenditure
					 patterns and fulfillment of work programs and established budgets. Reference
					 should also be made to §
											131.84 (relating to
					 invoices).
(b) Final payment will
					 not be released until an interim audit has been submitted. Reference should
					 also be made to §
											131.82 (relating to auditing and
					 evaluation).
(c) All required
					 statistical progress and fiscal reports shall be current in order for allotment
					 requests to be approved for payment.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › GRANTS › Section 131.72 - Grant changes

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Commonwealth will not participate in any expenditures that were not included in
					 the final work program and budget unless prior written permission has been
					 obtained from the Community Empowerment Office.
(b) Agency must submit work program and
					 budget change requests in writing and cannot make changes without
					 acknowledgment and approval of the Bureau in writing.
(c) Proposal budget shall be on a form
					 provided by the Department.
(d) All
					 budget changes after the original department approvals shall be on a form
					 provided by the Department to show new line budget covering all seven cost
					 categories.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › FINANCIAL REQUIREMENTS › Section 131.81 - Bonding

Current through Register Vol. 54, No. 28, July 13, 2024
Before the payment against the first invoice, all
						contracting agencies shall submit to their appropriate regional office a
						fidelity bond which will provide coverage to meet the following
						requirements:
(1) The bond shall be a
					 Fidelity Bond on a name, position schedule form.
(2) Applicant agency shall be shown as the
					 insured.
(3) The obligee, or
					 beneficiary shall be shown to be the Commonwealth. This provision may appear in
					 the body of the bond or as a rider.
(4) At no time shall this bond be an addendum
					 to a bond for another State or Federal grant program unless the other State
					 program is funded through the Office of Community Services, Department of
					 Community and Economic Development.
(5) The bond must contain the contract
					 number, the total amount of the grant, the project name and the program name
					 (TEAM).
(6) The period of coverage
					 will be for the length of the contract and shall be renewable until the end of
					 such contract and whenever any premium rebates are made the rebated sum is made
					 payable to the Commonwealth of Pennsylvania, Department of Community and
					 Economic Development.
(7) Each
					 person named on the schedule form shall be bonded for the largest amount to be
					 invoiced at any time as provided under the terms of the contract.
(8) The persons' names on the schedule form
					 shall include:
(i) Each person authorized to
					 sign a check. A suggested minimum number of names would be three.
(ii) The person or persons authorizing
					 disbursement of funds.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › FINANCIAL REQUIREMENTS › Section 131.82 - Auditing and evaluation

Current through Register Vol. 54, No. 28, July 13, 2024
Grantees shall provide, within their budget, provision
						for interim and final audits made by an independent CPA or Public Auditing
						source. The audit will cover State grant expenditures, and be consistent with
						the approved budget allocations. Grantees also herein, agree to program and
						financial reviews of their State programs as often as the grantor deems such
						reviews necessary. Furthermore, grantee will permit the auditing of State
						grants by Department auditors or auditors from the office of Auditor General of
						the Commonwealth. Programmatic evaluations of each project shall be made, if
						feasible, three times during the course of the project at staggered intervals
						by staff members of the Department.
This section cited in 12 Pa. Code §
													131.71 (relating to grant
						  payments).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › FINANCIAL REQUIREMENTS › Section 131.83 - Miscellaneous grantee fiscal responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Grantee shall return any or all unused
					 State grants monies to grantor, upon demand, for cause.
(b) Cause shall be for any violation of
					 contract, work program, or budgetary indiscretions.
(c) Grantee shall not commingle State grant
					 moneys with any other fundings and shall maintain separate accounting and
					 internal controls for State funds.
(d) All State grant moneys shall be placed in
					 a savings account that are in excess of 2 months of operating costs. These
					 moneys may be transferred back into a checking account when needed.
(e) Interest earned on all savings accounts
					 shall be submitted to grantor at time such interest is received by the
					 Agency.
(f) Interest checks shall
					 be made payable to Commonwealth of Pennsylvania-Department of Community and
					 Economic Development.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › FINANCIAL REQUIREMENTS › Section 131.84 - Invoices

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Each grantee
					 submitting an invoice shall prepare an original and one copy to be sent to the
					 appropriate regional office in addition to the copy to be sent to the Community
					 Empowerment Office. A completely itemized invoice in accordance with the
					 approved program budget must be submitted for each component part of the
					 program. Should there be more than one component program a summary sheet is
					 required for the total program. All invoices must reflect the period of time
					 for which the payment is requested. The invoice heading shall include the type
					 of grant, contract number, effective date of contract, number of invoice
					 (first, second, third or fourth), amount requested, date of invoice and shall
					 include the name and address of Grantee. The invoice shall also be attested by
					 two key individuals of the agency such as Chairperson of the Board or Executive
					 Director.
(b) The invoice shall
					 include:
(1) Column I-Total Approved Budget
					 Amount.
(2) Column II-Total
					 Received to Date.
(3) Column
					 III-Federal Share Expended to Date, if applicable.
(4) Column IV-State Share Expended to
					 Date.
(5) Column V-Amount Requested
					 this Invoice.
(6) Column
					 VI-Remaining Balance.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › FINANCIAL REQUIREMENTS › Section 131.85 - Contract termination

Current through Register Vol. 54, No. 28, July 13, 2024
The following reasons may terminate a Grantee
						contract:
(1) When the grantee shall
					 have completed all programs specified in the approved work plan budget, upon
					 the date of expiration of this contract unless extended by written mutual
					 agreement by the Department-grantor and Agency-grantee.
(2) This contract may be terminated prior to
					 the expiration of the contract period by mutual written agreement of both
					 parties. If through any cause the agency-grantee shall fail to fulfill in a
					 timely and proper manner his obligations under this contract or in the event of
					 violation of any of the covenants, agreements or stipulations of this contract,
					 the Department-grantor shall thereupon have the right to terminate this
					 contract by giving written notice to the Agency-grantee of such termination and
					 specifying the effective date thereof, at least 5 days before the effective
					 date of this termination. In such event all programs, records and unused grant
					 moneys shall be turned over to the Department-grantor. The Agency-grantee shall
					 not assign any interest in this contract and shall not transfer any interest in
					 the same whether by assignment or novation. Grantee agrees that the monies so
					 received will be used for the furtherance of the programs in this Commonwealth
					 and that no part of the funds received as result of this contract will be used
					 in a manner resulting in a reduction of local or private appropriations to this
					 Agency-grantee. Grantee certifies that the agency-grantee is not founded, nor
					 its activities conducted upon covenants which discriminate because of race,
					 creed or color. Grantee agrees that it will use grant assistance under the
					 Program to supplement and raise existing levels of local support for action
					 against poverty and unemployment and not replace existing local efforts, and
					 will establish or permit establishment of provisions for monitoring, evaluation
					 and investigations of all programs using Program grant funds.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 131 - MANPOWER EMPLOYMENT ASSISTANCE AND TRAINING PROGRAM › CAPITAL EXPENDITURE › Section 131.91 - General information

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Capital
					 expenditures will not be approved by the Department. This includes the purchase
					 of real estate, facilities, automobiles and major items of equipment.
(b) Inquiries and application should be
					 directed to the regional offices set forth in §
											131.51 (relating to grantee
					 responsibilities).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GENERAL PROVISIONS › Section 133.1 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this chapter,
						have the following meanings, unless the context clearly indicates
						otherwise:
Act
-The Community Action Agencies Act
						(62
						P. S. §§
												2801 and
						2802).
Agency
-Any private or public nonprofit
						community action agency which is recognized under the Federal Economic
						Opportunity Act of 1964, as amended (
						42 U.S.C.A. §
												2701 et seq.) and which coordinates economic
						opportunity programs for cities, boroughs, town, townships and counties within
						this Commonwealth.
Program
-The Community Action Agencies
						Program.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GENERAL PROVISIONS › Section 133.2 - Purpose

Current through Register Vol. 54, No. 28, July 13, 2024
The purpose of the Program is to:
(1) Assist local agencies in providing the
					 required matching effort for Federally-funded community action
					 programs.
(2) Encourage local
					 initiative in the development of community action programs for which Federal
					 funding is not available.
(3)
					 Stimulate local agencies to develop innovative program approaches to solving
					 local community problems.
(4)
					 Provide employment for poor people.
(5) Provide substantial benefits for the
					 recipients of program services.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GENERAL PROVISIONS › Section 133.3 - Authority of Department

Current through Register Vol. 54, No. 28, July 13, 2024
Section 2 of the act (62 P. S. §
												2802) empowers the Department to:
(1) Develop guidelines and application forms
					 to assist agencies in applying for State grants under the program.
(2) Assist agencies in developing acceptable
					 work programs and budgets.
(3)
					 Provide direction through technical assistance and provide fiscal forms and
					 guidance to insure fiscal responsibility of agencies.
(4) Grant funds to agencies for community
					 action programs.
(5) Terminate any
					 grant-contract violation upon due cause, and compel return of unspent or
					 unobligated State funds to the Commonwealth.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GENERAL PROVISIONS › Section 133.4 - Responsibility of the Community Empowerment Office

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Office of Community Services is
					 responsible for administration of the act and shall develop necessary
					 amendments to this chapter for the administration of the act.
(b) Field and program representatives of the
					 Bureau shall be responsible for monitoring the program, making evaluation
					 visits to agencies and submitting reports to the program manager.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GENERAL PROVISIONS › Section 133.5 - Department regional offices

Current through Register Vol. 54, No. 28, July 13, 2024
Inquiries and program applications shall be directed to
						one of the regional offices of the Department specified in §
											1.3 (relating to Department
						regional offices).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GRANT PROPOSAL › Section 133.11 - Proposal assistance

Current through Register Vol. 54, No. 28, July 13, 2024
The Department regional offices and field representatives
						and program supervisors of the Office of Community Services shall be available
						to assist grant applicants in the preparation of a grant
						proposal.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GRANT PROPOSAL › Section 133.12 - Submission

Current through Register Vol. 54, No. 28, July 13, 2024
(a) All grant
					 proposals, together with budgets, shall be submitted for final review and
					 approval by the Department before a grant will be made.
(b) Grant proposals shall be submitted in
					 four copies to the Department regional office in the county where the agency is
					 located.
(c) The regional office
					 shall acknowledge receipt of grant proposals and shall advise agencies that,
					 upon review, further information shall be furnished.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GRANT PROPOSAL › Section 133.13 - Content requirements

Current through Register Vol. 54, No. 28, July 13, 2024
All grant proposals shall be in writing and shall contain
						the following specific information:
(1) Applicant's name, address, telephone
					 number, legal status and specific contact individuals, such as executive
					 director and board chairperson or president of counties served by the
					 agency.
(2) Needs and
					 characteristics of the agency.
(3)
					 Description of the community action program including:
(i) Statement of purpose of the
					 proposal.
(ii) Description of the
					 number and type of persons who will benefit as a group from the grant proposal,
					 such as senior citizens, the poor and children.
(iii) Statement of the number and positions
					 of persons that are to be employed as aides, supervisors, craftsmen and the
					 like. When training is expected to be given to these persons, the method and
					 scope of the training shall be fully explained, and the expected utilization of
					 acquired skills in the job market shall be projected.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GRANT PROPOSAL › Section 133.14 - Plan for services

Current through Register Vol. 54, No. 28, July 13, 2024
The plan of the agency for providing services shall
						include the following:
(1)
Background data.
The basis for initiation of the plan, the
					 extent of community involvement, the factual information showing the extent of
					 the problem, the reason for selection of the project and the relationship of
					 the project to related ones in the area.
(2)
Approval.
The approval
					 of any Commonwealth agency currently providing like services.
(3)
Funding.
(i) Efforts to obtain funding from local,
					 State or Federal agencies providing like services shall be stated in
					 writing.
(ii) Where the work
					 program is not to be a continuing program, efforts to obtain continuing funding
					 support for the program.
(iii) An
					 inventory of present and past funding sources, together with proposal
					 descriptions.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › GRANT PROPOSAL › Section 133.15 - Budget plan

Current through Register Vol. 54, No. 28, July 13, 2024
A community action program budget for each component
						shall be submitted on a form provided by the Department and shall include the
						following seven cost categories:
(1)
Personnel.
Includes salaries, wages, overtime, hospitalization
					 and insurance, other fringe benefits and payroll taxes.
(2)
Consultants and Contract
					 Services.
Includes accounting, legal and other services.
(3)
Travel.
Includes
per diem,
transportation and maintenance costs of vehicles
					 rented or owned.
(4)
Space
					 and Rentals.
Includes rent, renovation and utility expenses.
(5)
Consumable Supplies.
Includes costs of office supplies, postage, office accessories under $50 per
					 item, maintenance supplies and medical supplies.
(6)
Rental or Lease of
					 Equipment.
Includes expenses for office machines, furniture and
					 fixtures, outdoor equipment, special equipment, rented office machines, rented
					 furniture and equipment, rented outdoor equipment and rented special
					 equipment.
(7)
Other
					 Items.
Includes expenses of transportation repairs, food, insurance,
					 telephones and telegraphs, publications and printing, subscriptions, data
					 processing and miscellaneous items.
This section cited in 12 Pa. Code §
													133.23 (relating to approval of
						  changes).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.21 - Grant

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Grant payments
					 will be rendered in three equal installments as follows:
(1) First payment will be an advance payment
					 of 1/3 of the total entitlement.
(2) Second payment of 1/3 of the total
					 entitlement will be made when the agency produces financial statements showing
					 need for more funds predicated upon program expenditure patterns and
					 fulfillment of work programs and established budgets.
(3) Third payment will be released only after
					 an interim audit has been submitted as described §
												133.34 (relating to auditing of
					 agency).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.22 - Grant limitations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Grants
					 made through the Department will not exceed 10% of the program budget as
					 officially approved in writing by the Office of Economic Opportunity.
(b) Unused portions of grants shall be
					 returned to the Department.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.23 - Approval of changes

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will not participate in any expenditures not included in the final
					 work program and budget except where prior written permission has been obtained
					 from the Community Empowerment Office.
(b) The agency shall submit work program and
					 budget change requests in writing and shall not make changes without written
					 acknowledgment and approval by the Bureau in writing.
(c) Proposal budgets shall be on a form
					 entitled, Budget For Component Project.
(d) Budget changes following the original
					 Department approval shall be submitted on a form entitled, "Component
					 Amendment." When such form is approved, the agency shall submit another form
					 entitled "Budget for Component Project," to show a new line budget covering all
					 seven cost categories as specified in §
											133.15 (relating to budget
					 plan).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.24 - General expenditures

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Capital expenditures.
The purchase of real estate, facilities,
					 automobiles and major items of equipment will not be approved by the
					 Department.
(b)
Renovation
					 of facilities.
(1) Renovation of
					 existing facilities not to exceed 15% of the entitlement allowed under the act
					 will be permitted.
(2) Bids on such
					 renovations shall be reviewed by a regional office of the Department before
					 awarding the contract.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.25 - Executed contracts

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 contract shall be fully executed only when all required signatures are
					 obtained, including the signatures of:
(1) The
					 Governor in contracts exceeding $100,000; or
(2) The Secretary or his duly authorized
					 deputy in contracts not exceeding $100,000.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › THE GRANT › Section 133.26 - Effective starting date

Current through Register Vol. 54, No. 28, July 13, 2024
The date of signature pursuant to §
											133.25(a) 
						(relating to executed contracts) shall be the effective starting date of the
						contract.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.31 - General

Current through Register Vol. 54, No. 28, July 13, 2024
The agency receiving a grant under the program shall be
						responsible for the development and administration of its community action
						program.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.32 - Agency bond

Current through Register Vol. 54, No. 28, July 13, 2024
(a) An agency
					 shall provide in the budget a sum of money to adequately protect the financial
					 interests of the Commonwealth with a fidelity bond. The fidelity bond shall be
					 for 1/3 of the total amount of grant entitlement or $25,000, whichever is
					 greater. The bond shall be in favor of the Commonwealth and a copy shall be
					 submitted to the Department.
(b)
					 The period of coverage shall be for 1 year and shall be renewable for each
					 succeeding fiscal year until the end of the programs.
(c) Whenever a fidelity insurance premium is
					 paid with a State grant and the policy is cancelled, the rebate of the prepaid
					 premium shall be returned to the Department.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.33 - Letter of intent

Current through Register Vol. 54, No. 28, July 13, 2024
Agencies shall submit a letter of intent from a bonding
						company stating that the fidelity bond shall be effective on the effective date
						of the contract. The letter shall accompany the contract returned for signature
						pursuant to §
											133.25(a)
						(relating to executed contracts).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.34 - Auditing of agency

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Agencies
					 shall provide provisions within the budget for making interim and final audits
					 by an independent certified public accountant or public auditing
					 source.
(b) Audits shall cover
					 Commonwealth grant expenditures and shall conform to approved budget
					 allocations.
(c) Agencies shall:
(1) agree to program and fiscal reviews of
					 State programs where the Department deems necessary; and
(2) permit auditing of grants by Department
					 auditors or auditors from the Department of the Auditor General.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.35 - Agency fiscal responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 An agency shall return unused grant funds to the Department upon demand for any
					 violation of contract, work program or budget.
(b) An agency shall not combine grant funds
					 with any other funds and shall maintain separate accounting and internal
					 controls for Commonwealth funds.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.36 - Financial Reports

Current through Register Vol. 54, No. 28, July 13, 2024
Monthly financial reports shall be submitted on form
						DCA-30 for each component and summary by the 15th day of the following month.
						Failure to do so will result in a hold being placed on funds.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.37 - Excess grant funds

Current through Register Vol. 54, No. 28, July 13, 2024
Grant funds in excess of two-months operating costs shall
						be handled in accordance with the following:
(1) Placed in a savings account, where
					 interest earned shall be submitted to the grantor as received and interest
					 checks shall be made payable to "Commonwealth of Pennsylvania-Department of
					 Community and Economic Development."
(2) Transferred back into a checking account
					 as needed.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › AGENCY RESPONSIBILITIES › Section 133.38 - General requirements

Current through Register Vol. 54, No. 28, July 13, 2024
The agency shall agree to the following:
(1) No interest in the contract shall be
					 assigned or transferred whether by assignment or novation.
(2) No funds received under the contract
					 shall be used in a manner resulting in a reduction of local or private
					 appropriations to the agency.
(3)
					 No discrimination because of race, creed or color shall be permitted by the
					 agency in its activities.
(4) No
					 existing local efforts against poverty shall be replaced, but shall only be
					 supplemented and raised by grant assistance.
(5) Monitoring, evaluation and investigations
					 of all programs using grant funds under the act shall be permitted or
					 established.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.41 - General

Current through Register Vol. 54, No. 28, July 13, 2024
An agency shall be responsible for the actions of each
						delegated activity, and shall:
(1)
					 Execute a contract or agreement, in writing, for the delegation of activities,
					 signed by the executive director, and board chairperson or president of the
					 delegated agency.
(2) Submit to the
					 Department copies of the delegate agreement for approval, after which the
					 agreement shall become an integral part of the work program and budget of the
					 agency.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.42 - Performance

Current through Register Vol. 54, No. 28, July 13, 2024
Delegates shall, in a satisfactory manner as determined
						by the agency, either perform all activities for the agency, or the obligation
						of the delegate, as explicitly described in writing.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.43 - Compliance with approved program

Current through Register Vol. 54, No. 28, July 13, 2024
All activities authorized by the written agreement shall
						be performed in accordance with the approved work program, the approved budget,
						the grant conditions and relevant Department directives.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.44 - Reports, records and evaluation

Current through Register Vol. 54, No. 28, July 13, 2024
The agency shall supervise, evaluate and provide guidance
						and direction to the delegate in the conduct of activities delegated under the
						contract. The delegate shall submit to the agency such reports as may be
						required by the Department or by the agency, including reports on work program
						progress for each delegated activity, and financial statements on a form
						provided by the Department, wherein each component is fiscally reported and
						then summarized on the form. These requirements shall be on a monthly basis and
						every delegated expenditure shall be fully documented.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.45 - Audits

Current through Register Vol. 54, No. 28, July 13, 2024
Each agency shall obtain from delegates copies of interim
						and final audits, as a part of the agency audit responsibility to the
						Department. All delegates handling cash shall submit a copy of a fidelity bond
						to the agency for 1/3 of the total grant or $25,000, whichever is larger. The
						bond shall be in favor of the Commonwealth and shall become effective on the
						effective date of the contract. Bonds are renewable each year and whenever any
						premium rebates are made, the rebated sum shall be payable to the "Commonwealth
						of Pennsylvania-Department of Community and Economic Development." All earned
						interest on program funds shall be turned over to the
						Department.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.46 - Changes

Current through Register Vol. 54, No. 28, July 13, 2024
The agency may from time to time request changes in scope
						of services or budget changes for the delegate. All such requests for change
						shall be in writing and shall take effect only when approved by the agency and
						the Department.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.47 - Time and attendance

Current through Register Vol. 54, No. 28, July 13, 2024
Delegates shall keep time and attendance records for all
						employes, signed jointly by employe and supervisor before payment shall be made
						for services.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.48 - Compliance with laws

Current through Register Vol. 54, No. 28, July 13, 2024
Delegates shall comply with all applicable laws,
						ordinances and codes of the Commonwealth and its political subdivisions.
						Delegates shall agree in writing to assure compliance with the Civil Rights Act
						of 1964 and its amendments (21 U.S.C.A. §
												1981 et
						seq.).
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.49 - Covenant against contingent fees

Current through Register Vol. 54, No. 28, July 13, 2024
The delegate shall warrant that no person, sales agency
						or other organization has been employed or retained to solicit or secure the
						contract upon an agreement or understanding for a commission, percentage or
						brokerage, or contingent fee. Breach of such warranty shall give the agency or
						the Department the right to annul the contract without liability, or at their
						discretion, to deduct from, or otherwise recover, the full amount of such
						commission, percentage, brokerage, or contingent fee, or to seek such other
						remedies as legally may be available.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.50 - Schedule of payment

Current through Register Vol. 54, No. 28, July 13, 2024
Subject to receipt of funds from the Department the
						agency shall reimburse the delegate for authorized expenditures. An advance of
						money, mutually agreed upon, shall be paid to the delegate for authorized
						expenditures. An advance of money, mutually agreed upon, shall be paid to the
						delegate for estimated expenditures for mutually agreed upon numbers of months.
						The delegate shall submit to the agency or the Department vouchers that are
						sufficient to support payment under accounting procedures established or
						approved by the accountant of the agency or the accounting requirements of the
						Department. Within 30 days the agency shall approve or disapprove payment of
						the vouchers, and shall make additional payments equal to the amount of such
						approved expenditures to the delegate. The delegate shall not be reimbursed for
						any cost categories in excess of the approved budget, except as it has received
						prior written authorization from the agency or the Department, which
						authorization shall be incorporated into and shall be attached to the
						contract.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.51 - Records and equipment retention

Current through Register Vol. 54, No. 28, July 13, 2024
All records of transactions, such as time and attendance,
						internal controls, checkbook stubs, cancelled checks, cash receipts and cash
						disbursement journals and general ledgers shall be retained by the delegate for
						a period of 3 years or turned over to the Department upon request. Equipment
						purchased with program funds by delegates shall be turned over to the agency or
						the Department upon request for contract termination made for
						cause.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.52 - Termination of delegate agreement

Current through Register Vol. 54, No. 28, July 13, 2024
The agency may, by giving reasonable written notice
						specifying the effective date, terminate a contract with a delegate in whole or
						in part for any of the following reasons:
(1) Failure of the delegate to fulfill for
					 any reason the obligations under the contract, including compliance with the
					 approved program and attached conditions, and such statutes, agency or
					 Department directives as may become generally applicable at any time.
(2) Submission by the delegate to the agency
					 or Department of any required reports or statements that are incorrect or
					 incomplete in any material respect.
(3) Ineffective or improper use of funds
					 provided under the contract.
(4)
					 Suspension or termination by the Department of the grant to the agency under
					 which the contract with the delegate is made, or the portion thereof delegated
					 by the contract.
(5) Termination of
					 the contract with the agency upon mutual agreement in writing which sets forth
					 explicit reasons for such actions.
Pennsylvania Code › Title 12 - COMMERCE, TRADE AND LOCAL GOVERNMENT › Part V - Community Affairs and Development › Subpart B - Community Empowerment › Chapter 133 - COMMUNITY ACTION AGENCIES PROGRAM › DELEGATION BY AGENCY › Section 133.53 - Termination procedure

Current through Register Vol. 54, No. 28, July 13, 2024
(a) In the
					 event of termination of the delegate agreement the following provisions shall
					 be followed:
(1)
Disposal of
					 property.
All property and finished or unfinished documents, data,
					 studies, and reports prepared, or equipment purchased by the delegate under the
					 contract shall be disposed of according to agency or Department directives and
					 the delegate shall be compensated for unreimbursed expenses reasonably incurred
					 in the satisfactory performance of the contract.
(2)
Release of liability.
The delegate shall not be released of liability to the agency or Department for
					 damages sustained by virtue of any breach of contract by the
					 delegate.
(3)
Reimbursement.
The agency or Department may withhold
					 reimbursement to the delegate for the purpose of setoff until such time as the
					 exact amount of damages due the agency or Department from the delegate has been
					 agreed upon.
(4)
Authorization.
The agency shall ensure that persons signing
					 for the delegate have the specific authorization of the agency to commit the
					 delegate.