Texas Administrative Code › Title 34 - PUBLIC FINANCE › Part 1 - COMPTROLLER OF PUBLIC ACCOUNTS › Chapter 20 - STATEWIDE PROCUREMENT AND SUPPORT SERVICES › Subchapter D - SOCIO-ECONOMIC PROGRAM › Division 1 - HISTORICALLY UNDERUTILIZED BUSINESSES › Section 20.287 - State Agency Reporting Requirements

Current through Reg. 49, No. 28; July 12, 2024
(a) Non-treasury
					 funds. State agencies will report to the comptroller, not later than March 15
					 of each year regarding the previous six-month period and on September 15 of
					 each year regarding the preceding fiscal year, the payments made for the
					 purchase of goods and services awarded and actually paid from non-treasury
					 funds by the state agency. The report shall include information requested by
					 the comptroller and shall be in a form prescribed by the comptroller. State
					 agencies' purchases from state term contracts or group purchases which are paid
					 from non-treasury funds must be identified on the report as such so that they
					 may be reflected on the comptroller's report of its own purchases.
(b) Monthly information. State agencies shall
					 maintain and compile monthly information relating to the use of HUBs by the
					 agency and each of their operating divisions, including information regarding
					 subcontractors and suppliers.
(c)
					 Spending totals. State agencies will report to the comptroller, not later than
					 March 15 of each year regarding the previous six-month period and on September
					 15 of each year regarding the preceding fiscal year, the total dollar amount of
					 HUB and non-HUB contracting and subcontracting participation in all of the
					 agencies' contracts for the purchase of goods, services and public works. State
					 agencies must include contracting and subcontracting participation paid from
					 treasury and non-treasury funds.
(d) Group purchasing report. State agencies
					 that participate in a group purchasing program under Government Code, §
											2155.144 shall submit
					 a separate report to the comptroller, not later than March 15 of each year
					 regarding the previous six-month period and September 15 of each year regarding
					 the preceding fiscal year, of purchases that are made through the group
					 purchasing program and shall report the dollar amount of each purchase that is
					 allocated to the reporting state agency.
(e) Consolidated report. The comptroller
					 shall prepare a consolidated report based on a compilation and analysis of the
					 reports submitted by each state agency and other information available to the
					 comptroller. These reports of HUB purchasing and contracts shall form a record
					 of each state agency's purchases in which the state agency selected the
					 contractor. If the contractor was selected by the comptroller as part of its
					 state term contract program, the purchase will be reflected on the
					 comptroller's report of its own purchases. The comptroller report will contain
					 the following information:
(1) the total
					 dollar amount of payments made by each state agency;
(2) the total number of HUBs paid by each
					 state agency;
(3) the total number
					 of contracts awarded to HUBs by each state agency;
(4) the number of responses received from
					 HUBs by each state agency; and
(5)
					 the graduation rate of HUBs as defined in §
												20.294 of this title (relating to
					 Graduation Procedures).