Pennsylvania Code › Title 28 - HEALTH AND SAFETY › Part VII - Emergency Medical Services › Subpart A - EMS System › Chapter 1021 - RESERVED › Subchapter C - COLLECTION OF DATA AND INFORMATION › Section 1021.41 - EMS patient care reports

Current through Register Vol. 54, No. 28, July 13, 2024
(a) EMS
					 agencies shall collect, maintain and electronically report complete, accurate
					 and reliable patient data and other information as solicited on the EMS PCR
					 form for calls for assistance in the format prescribed by the Department. An
					 EMS agency shall file the report for calls to which it responds that result in
					 EMS being provided. The report shall be made by completing an EMS PCR within
					 the time prescribed by the EMS agency's written policies, no later than 72
					 hours after the EMS agency concludes patient care, and then submitting it,
					 within 30 days, to the regional EMS council that is assigned responsibilities
					 for the region in which the EMS agency is licensed. Upon request, the EMS
					 agency shall provide a copy of the EMS PCR to the regional EMS council that is
					 assigned responsibilities for the region in which the EMS agency encountered
					 the patient. An entity located out-of-State, but licensed as an EMS agency by
					 the Department, shall file its EMS PCRs with the regional EMS council with
					 which it has been directed to file its EMS PCRs by the Department. The
					 Department will publish a list of the data elements and the form specifications
					 for the EMS PCR form in a notice in the
Pennsylvania Bulletin
and on the Department's web site. The reporting shall conform to the
					 requirements in the notice published in the
Pennsylvania
					 Bulletin
. The Department will maintain a list of software it has
					 determined to satisfy the requirements for electronic reporting.
(b) When an EMS provider relinquishes primary
					 responsibility for the care of a patient to another EMS provider, the EMS
					 provider relinquishing that responsibility shall provide the other EMS provider
					 with the patient information that has been collected.
(c) When an EMS agency transports a patient
					 to a receiving facility, before its ambulance departs from the receiving
					 facility, the EMS agency having primary responsibility for the patient shall
					 verbally and in writing, or other means by which information is recorded,
					 report to the individual at the receiving facility assuming responsibility for
					 the patient, the patient information that is essential for immediate
					 transmission for patient care. The Department will publish a notice in the
Pennsylvania Bulletin
specifying the types of patient
					 information that are essential for patient care. The EMS agency shall provide
					 the completed EMS PCR to the receiving facility to which the patient was
					 transported within 72 hours after the EMS agency concluded patient care. Upon
					 request of any other facility that subsequently provides health care services
					 to the patient related to the reason the patient was transported to the
					 original receiving facility, the EMS agency shall provide the completed EMS PCR
					 to that facility within 24 hours of the request or within 72 hours after the
					 EMS agency concluded patient care, whichever is later. The EMS agency shall
					 submit the data to the facility in a mutually acceptable manner to the facility
					 and the EMS agency which ensures the confidentiality of information in the EMS
					 PCR.
(d) The EMS provider who
					 assumes primary responsibility for the patient shall complete an EMS PCR for
					 the patient and ensure that the EMS PCR is accurate and complete and completed
					 within the time prescribed by the EMS agency under subsection (a). When a
					 patient is transported to a receiving facility, an EMS provider of the EMS
					 agency having primary responsibility for the patient shall also ensure that
					 before the ambulance departs from the receiving facility essential patient
					 information is reported to the receiving facility as required under subsection
					 (c).
(e) The EMS agency shall
					 retain a copy of the EMS PCR for a minimum of 7 years.
This section cited in 28 Pa. Code §
													1021.42 (relating to dissemination
						  of information); 28 Pa. Code §
													1021.43 (relating to vendors of
						  EMS patient care reports); 28 Pa. Code §
													1027.3 (relating to licensure and
						  general operating standards); 28 Pa. Code §
													1027.9 (relating to right to
						  enter, inspect and obtain records); and 28 Pa. Code §
													1027.41 (relating to special
						  operations EMS services).