reglab/statecodes huggingface dataset:
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.8 - Fees

Current through June 14, 2024
A. Filings will not be accepted unless accompanied by the minimum filing fee.
B. Fee for filing and indexing an initial financing statement or other UCC record:
1. Via paper format: $16 (1 or 2 pages) or $32 (3 or more pages) per filing.
2. Via electronic transmission: $8 per filing plus the enhanced access fee (as articulated in §
											1.9(C)     of this Part).
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.9 - Methods of Payment

Current through June 14, 2024
A. Methods. Filing fees may be paid by the following methods:
1. In-person: by cash, check (personal or cashier's), money order, or by credit card (VISA, MasterCard, Discover, and American Express). A small transaction fee is charged for all in-person credit card transactions.
2. By mail: by check (personal or cashier's) or money order.
3. By electronic transmission: by credit card (VISA, MasterCard, Discover and American Express) or via the subscriber agreement account (as detailed in §
											1.11(A)(2)     of this Part).
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.10 - Overpayment and Underpayment Policies

Current through June 14, 2024
A. Overpayment. Refunds will not be issued for overpayments in the amount of $10 or less.
B. Underpayment. Upon receipt of a document with an insufficient fee, the filing office shall reject the record and return the fee.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.11 - UCC Record Availability

Current through June 14, 2024
A. The following methods are available for obtaining copies of UCC records and copies of data from the UCC information management system.
1. Individually Identified Records. Copies of individually identified UCC records are available in a PDF format in the UCC information management system.
2. Subscriber Agreement. Annual subscriptions for data and image copies from the UCC information management system are available on the filing office's website. A list of available data elements from the UCC information management system, and the file layout of the data elements, is available from the filing officer upon request.
a. Bulk data and images from the UCC information management system are available via a File Transfer Protocol (FTP) as follows:
(1) Full extract (data and images): Annual subscription fee of $8,400 plus initial setup fee of $3,000 equals $11,400 (the one-time initial setup fee includes all recorded data and images contained within the UCC information management system as of the date of the executed subscriber agreement).
(2) Data extract: Annual subscription fee of $4,800 plus initial setup fee of $1,500 equals $6,300 (the one-time initial setup fee includes all recorded data contained within the UCC information management system as of the date of the executed subscriber agreement).
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.12 - New Practices and Technologies

Current through June 14, 2024
The filing officer is authorized to adopt practices and procedures to accomplish receipt, processing maintenance, retrieval and transmission of, and remote access to, R.I. Gen. Laws Chapter 6A-9 filing data by means of electronic, voice, optical and/or other technologies, and, without limiting the foregoing, to maintain and operate, in addition to or in lieu of a paper-based system, a non-paper-based R.I. Gen. Laws Chapter 6A-9 filing system utilizing any of such technologies.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.13 - Acceptance and Refusal of Documents

Current through June 14, 2024
A. Duty to File. A UCC record is filed at the time provided in §
										1.6     of this Part; provided that the filing is not rejected pursuant to R.I. Gen. Laws §
										6A-9-516(b)  and §
										1.13(B)     of this Part. The filing officer shall promptly assign a file number to the UCC record and index it in the UCC information management system.
B. Grounds for Refusal of UCC Record. The following grounds are the sole grounds for the filing office's refusal to accept a UCC record for filing:
1. Debtor Name and Address. An initial financing statement or an amendment that purports to add the name of a debtor not previously provided shall be refused if the record fails to legibly indicate:
a. whether each named debtor (or each added debtor in the case of an amendment) is an individual or an organization;
b. a name and street address for each debtor; or
c. if the debtor is an individual, the surname field.
d. If the record contains more than one debtor name or street address and some names or street addresses are missing or illegible, the filing officer shall index the legible name and street address pairings, and provide a notice to the filer containing the file number of the record, identification of the debtor name(s) that was (were) indexed, and a statement that debtors with illegible or missing names or street addresses were not indexed.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.14 - UCC Information Management System

Current through June 14, 2024
A. Primary Data Elements. The filing officer uses the UCC information management system to store, index, and retrieve information relating to financing statements. The primary data elements used in the UCC information management system are the following:
1. Initial Financing Statement; File Number. Each initial financing statement is identified by its file number as described in §
											1.2(A)(6)     of this Part. A file number for the initial financing statement is permanently associated with the record maintained in the UCC information management system. A record is created and maintained in the UCC information management system for each initial financing statement and all information comprising such UCC record is maintained in the system.
2. Other File Numbers. A UCC record other than an initial financing statement is identified by a unique file number assigned by the filing officer. In the UCC information management system, UCC records other than initial financing statements are linked to the record of the related initial financing statement. The sequence of the identification number is not an indication of the order in which the record was received.
3. Type of UCC Record. The type of UCC record from which data is transferred is identified in the UCC information management system from information supplied by a filer.
4. Filing Date; Filing Time. The filing date and filing time of UCC records are stored in the UCC information management system. Calculation of the lapse date of an initial financing statement is based upon the filing date.
5. Names and Addresses of Debtors and Secured Parties. The names and addresses of debtors and secured parties are entered from initial financing statements and records into the UCC information management system in an acceptable character set. The acceptable character set shall be the extended American Standard Code for Information Interchange (ASCII) character set (i.e., Windows-1252). When extended ASCII characters are presented in a name on a financing statement, they shall be accepted and indexed exactly as presented.
6. Total Page Count. The total number of pages in a UCC record is maintained in the UCC information management system.
7. Lapse Indicator. An indicator is maintained by which the UCC information management system identifies whether or not a financing statement will lapse and, if it does, when it will lapse.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.15 - Filing and Data Entry Procedure

Current through June 14, 2024
A. Policy Statement. This section contains rules describing the filing procedures of the filing officer upon and after receipt of a UCC record. It is the policy of the filing officer to promptly file a document that conforms to these rules. Except as provided in these rules, data is transferred from a UCC record to the UCC information management system exactly as the data is set forth in the document. Personnel who create reports in response to search requests type search criteria exactly as set forth on the search request. No effort is made to detect or correct errors of any kind.
B. Paper Filings.
1. Filing Form. Paper filings must be presented on the forms authorized in R.I. Gen. Laws §
											6A-9-521(a) and (b)  or any form prescribed by the filing office in accordance with §
											1.7     of this Part.
2. Filing Fee. The filing must be accompanied by the appropriate fee in accordance with §
											1.8     of this Part.
3. Filing Review. The filing record is scanned into and indexed on the UCC information management system. The image is reviewed to determine whether the filing will be accepted or rejected. The filing office, in its sole discretion, may redact social security numbers from the image displayed on the UCC information management system. Records are rejected only for reasons provided in R.I. Gen. Laws §
											6A-9-516(b)  and §
											1.13(B)     of this Part.
4. Accepted Filing. If a record is accepted for filing, the file number, filing time and date are permanently associated with the financing statement on the UCC information management system upon the close of business on the day of acceptance. An acknowledgment is prepared as provided in §
											1.13(E)     of this Part and returned to the filer by email. The acknowledgment contains the file number, filing time and date and a copy of the image of the record.
5. Rejected Filing. If a filing is rejected, the filing will be returned to the filer as provided in §
											1.13(D)     of this Part.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.16 - Information Requests

Current through June 14, 2024
A. General Requirements. The filing officer maintains for public inspection a searchable index for all UCC records. The index is retrievable by the name of the debtor or by the file number of the initial financing statement to which the record relates and which associates with one another each initial financing statement and each filed UCC record relating to the initial financing statement. The filing office facilitates both information requests and non-certified searches. Non-certified searches are available for no fee using the public browse utility function found on the filing office's website located at
www.sos.ri.gov
.
B. Information Request. Information request filings must be communicated in writing and will not be accepted unless accompanied by the minimum filing fee, as articulated in §
										1.8     of this Part. The filing office accepts checks and credit card payments in accordance with §
										1.9     of this Part herein. Each information request shall contain the following information:
1. The name of the debtor to be searched, specifying whether the debtor is an individual or organization. Each information request shall be processed using the name in the exact format it is submitted, including the submission of no data in a given field, without regard to the nature or character of the debtor that is the subject of the search;
2. The name and address of the individual or organization to whom or to which the information request results are to be sent.
3. A request to include lapsed filings;
4. A request to include copies of all reported records; and
5. Instructions on the mode of delivery desired, if other than by ordinary mail. This request will be honored if the requested mode is available to the filing office.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 1 - Uniform Commercial Code Revised Article 9 - Administrative Rules › Section 100-RICR-30-00-1.17 - Other Notices of Liens

Current through June 14, 2024
A. Policy Statement. The purpose of the rules in this section is to describe records of liens maintained by the filing office created pursuant to statutes other than the UCC that are treated by the filing officer in a manner substantially similar to UCC records and are included on request with the responses described in §
										1.16(D)     of this Part herein.
B. Agricultural Liens. Agricultural liens are filed in the same manner as an initial financing statement and may use all forms and formats of communication permitted to be used in connection with initial financing statements. Each communication of a record of an agricultural lien must identify itself as such. They are indexed by debtor name and will be revealed by searches in accordance with the process outlined in §
										1.16     of this Part herein.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 3 - One-Day Marriage Officiant Certification › Section 100-RICR-30-00-3.1 - Authority and Purpose

Current through June 14, 2024
These Regulations are promulgated pursuant to the authority
					 set forth in R.I. Gen. Laws §
										15-3-5 for the purpose of establishing the
					 procedure by which a person may request the authority to solemnize a marriage
					 of two (2) adult persons within the State of Rhode Island on a specific date
					 and in a specific place.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 3 - One-Day Marriage Officiant Certification › Section 100-RICR-30-00-3.2 - Definitions

Current through June 14, 2024
A. For the purposes of this Part, the
				 following words shall have the following meanings:
1. "Applicant" means a person who requests
				 the ability to solemnize a marriage of two (2) adult persons within the State
				 of Rhode Island on a specific date and in a specific place.
2. "Certificate authorizing the solemnization
				 of marriage" means the certificate issued by the Department indicating approval
				 by the Governor of an Applicant's request to be empowered to solemnize a
				 marriage of two (2) adult persons within the State of Rhode Island on a
				 specific date and in a specific place.
3. "Department" means the Rhode Island
				 Department of State.
4. "Parties to
				 be married" means two (2) persons, eighteen (18) years of age or older, who
				 intend to be joined in marriage within the State of Rhode Island and have
				 successfully applied for a marriage license with the appropriate City or Town
				 Clerk.
5. "One-day marriage
				 officiant certification" means the program administered by the Department to
				 issue Certificates Authorizing the Solemnization of Marriage.
6. "Person" means a human being regarded as
				 an individual.
7. "Place" means a
				 city or town within the State of Rhode Island.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 3 - One-Day Marriage Officiant Certification › Section 100-RICR-30-00-3.3 - Application Requirements

Current through June 14, 2024
3.3.1
Application for One-Day Marriage Officiant Certification
A. An Applicant may only apply for a
				 Certificate Authorizing the Solemnization of Marriage on the form and in the
				 manner prescribed by the Department.
B. By submitting an application for a
				 Certificate Authorizing the Solemnization of Marriage, an Applicant certifies
				 that:
1. The Applicant is eighteen (18) years
				 of age or older; and
2. The
				 Applicant is not empowered to perform marriages within the State of Rhode
				 Island by any authority other than the Certificate Authorizing the
				 Solemnization of Marriage.
C. An Applicant must complete all required
				 fields as prescribed on the form issued by the Department.
D. The full name, address, and date of birth
				 of the Parties to be Married must be entered on the application for a
				 Certificate Authorizing the Solemnization of Marriage exactly as that
				 information appears on the marriage intent application issued by the City or
				 Town Clerk.
E. An Applicant may not
				 apply for a Certificate Authorizing the Solemnization of Marriage earlier than
				 three (3) months prior to the date the marriage will occur nor later than five
				 (5) business days before the date the marriage will occur.
F. The Certificate Authorizing the
				 Solemnization of Marriage will expire the calendar day following the date the
				 marriage occurred.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 3 - One-Day Marriage Officiant Certification › Section 100-RICR-30-00-3.4 - Revocation of Certificate Authorizing the Solemnization of Marriage

Current through June 14, 2024
The Governor may revoke a Certificate Authorizing the
					 Solemnization of Marriage at any time for cause.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 30 - Business Services › Subchapter 00 - N/A › Part 3 - One-Day Marriage Officiant Certification › Section 100-RICR-30-00-3.5 - Severability

Current through June 14, 2024
If any provision of this Part or the application thereof to
					 any person or circumstance is held invalid, the validity of the remainder of
					 this Part and the application of such provisions to other persons and
					 circumstances shall not be affected thereby.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.1 - Purpose

Current through June 14, 2024
To outline the required procedures for preparing Records
					 Control Schedules, storing inactive records, records disposal, and the transfer
					 of permanent historical records to the State Archives.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.2 - Authority

Current through June 14, 2024
This Regulation is promulgated pursuant to the authority
					 granted in R.I. Gen. Laws Title 38 ("Public Records"), including expressly but
					 without limitation R.I. Gen. Laws §
										38-3-1
et seq.
,
					 as hereafter revised and amended (the "Public Records Administration
					 Act").
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.3 - Incorporated Material

Current through June 14, 2024
A. These
				 Regulations hereby adopt and incorporate by reference the following standards,
				 not including subsequent editions or amendments thereof and only to the extent
				 that the provisions therein are not inconsistent with these Regulations:
1. Federal Information Processing Standards
				 (FIPS) ANSI/AIIM MS
				 44-1988(R1993)
				 and ANSI/AIIM MS
				 19-1993; and
2. International Organization for
				 Standardization protocol ISO
				 19005-1(2005).
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.5 - Designation of a Records Officer

Current through June 14, 2024
A. The head of each
				 Agency is responsible for designating a person to be the Records Officer for
				 that Agency and its divisions for the management of public records. In the
				 absence of or failure to designate a Records Officer, the head of the Agency
				 shall be responsible for the duties of the Records Officer and records
				 management for the Agency until a Records Officer is appointed.
1. The annual designation of a Records
				 Officer must be submitted in writing to the State Archives and Public Records
				 Administration. The designation will be complete upon email confirmation by the
				 State Archives and Public Records Administration.
2. An original of the "Records Officer
				 Designation Form" must be submitted by July 1 of every year, and within thirty
				 (30) days of the appointment of a new Records Officer, to the Office of the
				 Secretary of State, Archives and Public Records Administration, 33 Broad
				 Street, Providence, Rhode Island 02903.
3. The Records Officer, in consultation with
				 the Public Records Administration, is responsible for the creation of and
				 adherence to the records management policy and Records Control Schedule(s) for
				 the Agency.
4. The Records Officer
				 is responsible for communicating with the State Archives and Public Records
				 Administration on behalf of the Agency in all matters of public records
				 management and compliance.
5. The
				 Records Officer is responsible for submission of Certificates of Records
				 Destruction to the State Archives and Public Records Administration to request
				 acceptable destruction of public records.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.6 - Records Control Schedules

Current through June 14, 2024
A. The Agency,
				 through the Records Officer, will collaborate with the Public Records
				 Administration on the development, amendment, and revision of Agency-specific
				 Records Control Schedules. The Records Officer shall:
1. Submit a request form to the Public
				 Records Administration for the development of a Records Control
				 Schedule;
2. Develop a project
				 timetable in collaboration with the Public Records Administration;
3. Complete appropriate forms for the
				 development of record series and records inventory; and
4. Acknowledge and certify receipt of the
				 Records Control Schedule draft provided to the Agency by the Public Records
				 Administration.
5. Approve or
				 provide comments on the draft Records Control Schedule within ninety (90) days
				 of receipt. Failure to respond will nullify the draft Records Control
				 Schedule.
6. Submit the Agency's
				 signed final approval to the Public Records Administration within sixty (60)
				 days of receipt of the final draft. Failure to submit final approval of the
				 proposed Records Control Schedule will result in the suspension of destruction
				 of all records of the Agency until the Public Records Administration's receipt
				 of final approval.
7. Implement the
				 Records Control Schedule upon formal notification of approval from the Public
				 Records Administrator, Attorney General, and Auditor General.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.7 - Storing Inactive Record(s)

Current through June 14, 2024
A. Records
				 designated essential by the Agency for the transaction of Agency business will
				 be stored on-site in compliance with secure storage standards. These records
				 shall:
1. Be kept in fireproof rooms, vaults,
				 or safes rated to preserve the contents for a minimum of four (4) hours at two
				 thousand degrees Fahrenheit (2,000° F);
2. Be made available and accessible within
				 ten (10) business days of a written Access to Public Records request to the
				 Agency made pursuant R.I. Gen. Laws §
											38-2-3(e);
				 and;
3. Be maintained in accordance
				 with the public records policy established by the Records
				 Officer.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.8 - Disposition of Record(s)

Current through June 14, 2024
A. The Records
				 Officer, or local government representative, shall submit to the Public Records
				 Administrator, or Local Government Records Program, the Certification of
				 Records Destruction prior to destruction of any record, regardless of format.
				 The Certification of Records Destruction:
1.
				 Shall be signed by the Agency Head or their designee.
2. Shall be signed by the State
				 Archivist/Public Records Administrator or their designee.
3. Shall be eligible for disposal by the
				 Agency solely upon confirmation by the Public Records Administrator or their
				 designee that the Certification of Records Destruction has been executed by
				 each required party. The Certification of Records Destruction shall thereafter
				 be a permanent record of the Agency, and will be maintained as the legal
				 replacement for destroyed records.
4. No public record shall be destroyed or
				 otherwise disposed of by any agency without prior notice to, and approval by,
				 the program. For records which have been affected by natural or other disaster,
				 see §
											1.8(C)     of
				 this Part.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 1 - Records Management › Section 100-RICR-40-05-1.9 - Severability

Current through June 14, 2024
If any provision of these Regulations or the application
					 thereof to any Person or circumstances is held invalid by a court of competent
					 jurisdiction, the validity of the remainder of the Regulations shall not be
					 affected thereby.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.2 - Microfilm Standards (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.3 - Service Contract Specifications and Technical Assistance (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.4 - Disposal of Original Public Records After Microfilming (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.5 - Updatable Microfiche Systems (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.6 - Microfilm Procedures for Public Records (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.7 - Certificate of Authenticity (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.8 - Certificate of Authenticity Service Bureau (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.9 - Camera Operator's Certificate (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.10 - Retake Certificate (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 2 - Rules and Regulations for Microfilm Standards (Repealed) › Section 100-RICR-40-05-2.11 - Letter Authorizing Records Disposal (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.1 - Introduction (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.2 - Policy, Legal, and Records Management Framework (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.3 - Technical Requirements (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.4 - Appendix A: Notice of Intention to Digitize Public Records (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.5 - Appendix B: Certification of Records Preservation Strategy (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 05 - PUBLIC RECORDS ADMINISTRATION › Part 3 - Rules and Regulations for the Making and Management of Imaged Public Records (Repealed) › Section 100-RICR-40-05-3.6 - Appendix C: Summary Table of Imaging Requirements (Repealed)

Current through June 14, 2024
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.1 - Purpose

Current through June 14, 2024
The purpose is to establish policies and procedures for the Rhode Island State Publications Clearinghouse.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.2 - Statutory Authority

Current through June 14, 2024
R.I. Gen. Laws Chapter 29-7.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.3 - State Agencies/Departments' Deposit of Publications

Current through June 14, 2024
State agencies, departments, and commissions supported wholly or in part by state funds are required by R.I. Gen. Laws §
										29-7-5 to deposit prior to public release a minimum of twenty-five (25) copies of their publications with the State Publications Clearinghouse. Deposit procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.4 - Documents Officers

Current through June 14, 2024
A Documents Officer shall be named by each agency/department per R.I. Gen. Laws §
										29-7-5. Agencies/departments with many sub-departments may name more than one Documents Officer to facilitate the deposit of their publications.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.5 - Index

Current through June 14, 2024
The Clearinghouse shall prepare checklists quarterly and cumulate those checklists annually. The checklist will be maintained dynamically on the Secretary of State's website so that users will have up-to-date information regarding publications that are being added. Indexing procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 10 - State Library › Part 1 - Rules for the Rhode Island State Publications Clearinghouse (100-RICR-40-10-1) › Section 100-RICR-40-10-1.6 - Depository Libraries' Designation and Responsibilities

Current through June 14, 2024
Depository libraries shall be designated by the Clearinghouse Director. Depository libraries' designation and responsibility procedures shall be carried out according to guidelines adopted by the Clearinghouse Committee.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.1 - Purpose

Current through June 14, 2024
This regulation implements the Rhode Island Lobbying Reform Act (R.I. Gen. Laws §
										42-139.1-1 et seq.). The Rhode Island Lobbying Reform Act simplifies and clarifies the rules governing lobbying, maximizes transparency without imposing unnecessary burdens on the process, provides a user-friendly registration and reporting system, and strengthens the investigation and enforcement scheme.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.2 - Authority

Current through June 14, 2024
This regulation is put in to effect pursuant to R.I. Gen. Laws §
										42-139.1-1 et seq. (the "Act"). It has been prepared in accordance with the requirements of R.I. Gen. Laws §
										42-35-1 et seq.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.3 - Regulated Parties

Current through June 14, 2024
This regulation applies to Lobbyists, Lobbying Firms, and Persons engaging Lobbyists or Lobbying Firms, as those terms are defined below.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.4 - Definitions

Current through June 14, 2024
A. The following terms are defined by R.I. Gen. Laws §
										42-139.1-3:
1. "Appointed" or "Engaged" means receiving Compensation from another Person for the purpose of Lobbying.
2. "Compensation" means any remuneration or earnings received or to be received for services rendered as a Lobbyist, including any fee, salary, forbearance, forgiveness, or any other form of recompense, and any combination of these, but does not include reimbursement for incidental expenses.
3. "Lobbying" means acting directly or soliciting others to act for the purpose of promoting, opposing, amending, or influencing any action or inaction by any member of the executive or legislative branch of state government, or any public corporation.
4. "Lobbying Firm" means a business entity, partnership or other organized group that receives Compensation for Lobbying.
5. "Lobbyist" means any of the following:
a. "Contract Lobbyist" means any person who engages in Lobbying as the Appointed or Engaged representative of another person;
b. "In-house Lobbyist" means any employee, officer, director, or agent of a corporation, partnership, or other business entity or organization whose job responsibilities include Lobbying; and
c. "Governmental Lobbyist" means any employee of any federal, state, or local government office or agency or any Public Corporation who engages in Lobbying.
6. "Money" and "Anything of Value" means any fee, salary, commission, expense allowance, forbearance, forgiveness, royalty, rent, capital gain, gift, loan, reward, favor or service, gratuity or special discount, or any other form of recompense that constitutes income under the Federal Internal Revenue Code, but shall not include campaign contributions.
7. "Person" means an individual, firm, business, corporation, association, partnership, or other group.
8. "Public Corporation" means a body corporate and politic acting as a public corporation, which has been organized pursuant to law and granted certain powers, rights, and privileges by the general laws, but which has a separate and distinct legal existence from the state, and is not a department of the state.
9. "Secretary" means the Rhode Island secretary of state.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.5 - Annual Registration of Persons engaging Lobbyists or Lobbying Firms

Current through June 14, 2024
A. The Secretary will maintain an online register of Persons engaging Lobbyists or Lobbying Firms that is available to the public.
B. Any Person engaging Lobbyists or Lobbying Firms must provide the following information to the Secretary's online register within seven (7) calendar days of any Lobbying engagement (paper registrations are not accepted):
1. Name, telephone number, web address and business address of the Person engaging the Lobbyist or Lobbying Firm;
2. The name(s) of the Lobbyist(s) or Lobbying Firm(s) employed;
3. Total Compensation expected to be paid to the Lobbyist(s) or Lobbying Firm(s) for Lobbying activity;
4. Retainers and other fee payment arrangements; and
5. Any other reasonable information required by the Secretary.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.6 - Annual Registration of Lobbying Firms

Current through June 14, 2024
A. The Secretary will maintain an online register of Lobbying Firms that is available to the public.
B. Except for the seven (7) calendar day grace period noted below in §
										1.6(C)     of this Part, no Lobbying Firm shall engage in any Lobbying unless and until that Lobbying Firm is registered with the Secretary.
C. Lobbying Firms must provide or confirm the following information in electronic form to the Secretary's online register within seven (7) calendar days of any Lobbying engagement (paper registrations are not accepted):
1. Name of Lobbying Firm, telephone number, email address, web address and business address of the Lobbying Firm;
2. Name of the Lobbyists employed by the Lobbying Firm;
3. Total Compensation expected to be paid to the Lobbying Firm for Lobbying; and
4. Any other reasonable information required by the Secretary.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.7 - Annual Registration of Lobbyists

Current through June 14, 2024
A. The Secretary will maintain an online register of Lobbyists that is available to the public.
B. Except for the seven (7) calendar day grace period noted below in §
										1.7(C)     of this Part, no Person shall engage in any Lobbying unless and until that Person is registered with the Secretary.
C. Registrations shall be effective as of the date upon which a Lobbyist provides or confirms the following information in electronic form to the Secretary's online register and pays any applicable badge fee, which must be within seven (7) calendar days of any Lobbying engagement (paper registrations are not accepted):
1. Name, telephone number, email address, web address (if applicable) and address of the Lobbyist;
2. The legislation by bill number or by the subject matter(s) of the Lobbying;
3. The executive branch officials or public bodies to be Lobbied;
4. Total Compensation expected to be paid, except for Lobbyists employed by a Lobbying Firm; and
5. Any other reasonable information required by the Secretary, which may include information necessary to ensure compliance with the Rhode Island "revolving door statute" at R.I. Gen. Laws §
											36-14-5(e)(4), as amended hereafter.
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.8 - Lobbying Reports - Lobbyists

Current through June 14, 2024
A. Lobbyists, excluding Governmental Lobbyists, must submit monthly online reports to the Secretary on the form designated by the Secretary, in the months of February through July. Each report must include the Lobbying activity during the calendar month immediately preceding such filing, and upon termination of the Lobbyist's engagement. The reports will be maintained as public documents.
1. Monthly online reports are due as follows:
January activity
Report due February 15
February activity
Report due March 15
March activity
Report due April 15
April activity
Report due May 15
May activity
Report due June 15
June activity
Report due July 15
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.9 - Lobbying Reports - Persons engaging the services of Lobbyists or Lobbying Firms

Current through June 14, 2024
A. Persons who engage the services of Lobbyists or Lobbying Firms must submit monthly online reports to the Secretary on the form designated by the Secretary in the months of February through July. Each report must include the Lobbying activity during the calendar month immediately preceding such filing, and upon termination of the Lobbyist's engagement. The reports will be maintained as public documents.
1. Monthly online reports are due as follows:
January activity
Report due February 15
February activity
Report due March 15
March activity
Report due April 15
April activity
Report due May 15
May activity
Report due June 15
June activity
Report due July 15
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.10 - Lobby Reports - Lobbying Firms

Current through June 14, 2024
A. Lobbying Firms, must submit monthly online reports to the Secretary on the form designated by the Secretary in the months of February through July. Each report must include the Lobbying activity during the calendar month immediately preceding such filing, and upon termination of the Lobbyist's engagement. The reports will be maintained as public documents.
1. Monthly online reports are due as follows:
January activity
Report due February 15
February activity
Report due March 15
March activity
Report due April 15
April activity
Report due May 15
May activity
Report due June 15
June activity
Report due July 15
Rhode Island Code of Regulations › Title 100 - Department of State › Chapter 40 - STATE ARCHIVES, LIBRARY AND PUBLIC INFORMATION › Subchapter 15 - Public Information › Part 1 - Rules and Regulations Relating to the Rhode Island Lobbying Reform Act (100-RICR-40-15-1) › Section 100-RICR-40-15-1.11 - Fees

Current through June 14, 2024
A. Badge Fees:
1. Initial fee; Ten dollars ($10.00).
2. Replacement fee; Ten dollars ($10.00).