Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 810 - MINIMUM STANDARD FOR LICENSED FAMILY DAY SYSTEMS › Section 8VAC20-810-50 - Services to children and families

Current through Register Vol. 40, No. 24, July 15, 2024
A. Referral to system homes.
1. Children shall be referred only to homes
				which have been approved as required in subsection B of this section.
2. No child shall be referred to a home which
				has reached its approved capacity.
3. Referrals shall be made only after a
				personal interview between a representative of the system and the parent and
				child. Prior to acceptance of a child for care, the parent and child shall
				visit the home where care will be provided.
4. When a child is accepted for care and
				payment will be made by a local department of public welfare or social
				services, the system shall seek approval from that department prior to referral
				of the child for care.
5. When a
				child is accepted for care and a referral is made to a home that is a member of
				the system, there shall be a written agreement between the system and parent or
				guardian of the child. A copy of the signed agreement shall be given to the
				parent or guardian and a copy shall also be retained and filed by the system at
				the system office. Additionally, the requirements of subdivisions A 6 and A 7
				also apply.
6. The child care
				agreement shall address the following items:
a. Child's name, birth date, home address,
				and home telephone number;
b. Names
				and addresses of parent or guardian and telephone number at which they can be
				reached during hours the child is in care;
c. A statement that a child brought to the
				home shall be left with a staff member and released only to the parent or other
				specified person;
d. The hours the
				child will be in care;
e. The name,
				address, and telephone number of the child's physician;
f. Emergency medical authorization;
g. Transportation arrangements;
h. Notes of any special problems or needs of
				a child;
i. Granting or denying
				permission for field trips;
j.
				Granting or denying permission for participation in water activities, such as
				swimming and wading;
k. Any other
				referral information;
l. Agreement
				regarding the home in which the child will be placed;
m. Financial arrangements for care;
n. A statement that staff members of both the
				system and member home in which the child receives care shall be available for
				parent conferences;
o. Information
				regarding the means by which care will be provided in the event the primary
				day-care provider is ill, on vacation or other wise unavailable due to an
				emergency; and
p. Information
				regarding the role of the system in referral of children in care in a home that
				is terminated as a member of the system.
7. The child care agreement may be a one or
				two part agreement at the option of the system.
a. When a one part agreement is used it
				shall:
(1) Be signed by the parent of the
				child, a representative of the system and the day-care provider in whose home
				the child will receive care.
(2) A
				copy of this agreement shall be provided by the system to the member home in
				which the child will receive care.
b. When the system elects to use to two part
				agreement the following standards apply:
(1)
				Part one:
(a) Shall contain all items
				specified in subdivision A 6 except financial arrangements for care (See
				subdivision A 6 m);
(b) Be signed
				by the parent or parents of the child, a representative of the system and the
				day-care provider in whose home the child will receive care; and
(c) A copy shall be provided by the system to
				the member home in which the child will receive care.
(2) Part two:
(a) Shall contain the financial information
				required by subdivision A 6 m and any other information that the system deems
				appropriate;
(b) Shall be signed by
				the parent s of the child and a representative of the system.
8. Health
				requirements for children.
a. Timing and
				frequency of medical reports:
(1) Each child
				accepted for care shall obtain a physical examination by or under the direction
				of a licensed physician prior to admission (as outlined below) or within 30
				days after admission:
(a) Within 60 days prior
				to admission for children six months of age and younger;
(b) Within 90 days prior to admission for
				children seven months through 18 months of age;
(c) Within six months prior to admission for
				children 19 months through 24 months of age;
(d) Within 12 months prior to admission for
				children two years of age through five years of age;
(e) Within 24 months prior to admission for
				children six years of age and above.
EXCEPTIONS:
(i)
				Children transferring from one facility licensed by the Virginia Department of
				Education, certified by a local department of social services, or approved by a
				licensed family day system:
If the initial report of physical examination and
				  immunizations is submitted to the new home, no additional examination is
				  required. If the initial report is not available, a report of physical
				  examination and immunizations is required.
(ii) Physical examinations are not required
				for any child whose parent or guardian objects on religious ground. The parent
				or guardian must submit a statement noting that the parents or guardian objects
				on religious grounds and certifying that, to the best of the parent's or
				guardian's knowledge, the child is in good health and free from communicable
				and contagious disease.
(2) Medical reports after admission:
(a) Updated information on immunizations
				received shall be obtained once every six months for children under the age of
				two years.
(b) Updated information
				on immunizations received shall be obtained once between each child's fourth
				and fifth birthdays.
b. Form and content of medical reports:
(1) The current form approved by the Virginia
				Department of Health, or any other form which provides all of the same
				information shall be used to record immunizations received and the results of
				the required physical examination.
(2) Each report shall include the date of the
				physical examination or the dates immunizations were received, or
				both.
(3) Each report shall be
				signed by a licensed physician, the physician's designee, or an official of a
				local department of health.
EXCEPTION: Documentation of immunizations received is not
				  required for any child whose parent or guardian submits an affidavit to the
				  center stating that the administration of immunizing agents conflicts with the
				  parent's or child's religious tenets or practices.
9. An emergency
				medical authorization form shall be provided the home at the time the child
				enters care. (NOTE: At the discretion of the system this form may be part of
				the child care agreement required by subdivision A 6.)
a. The emergency medical authorization form
				shall be signed by the parent or parents, the provider, and a representative of
				the system.
b. A copy of the signed
				emergency medical authorization form shall also be filed in the child's record
				that is maintained in the system's office.
10. The system shall make arrangements for
				substitute or back-up care when a day-care provider in a member home needs
				assistance in any emergency or during illness or vacation. Such care may be
				provided by a staff person approved as a system assistant or another member
				provider with available enrollment capacity.
11. They system shall confer with the parent
				of each child at least twice a year concerning the child's progress and the
				parents' view of the adequacy of care being provided. This contact may be by
				telephone or in person at the discretion of the parent or parents involved.