reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part V - Staffing and supervision › Section 8VAC20-780-340 - Supervision of children

Current through Register Vol. 40, No. 24, July 15, 2024
A. When
				  staff are supervising children, they shall always ensure their care,
				  protection, and guidance.
B. During
				  the center's hours of operation, one adult on the premises shall be in charge
				  of the administration of the center. This person shall be either the
				  administrator or an adult appointed by the licensee or designated by the
				  administrator.
C. During the stated
				  hours of operation, there always shall be on the premises and on field trips
				  when one or more children are present one staff member who meets the
				  qualifications of a program leader or program director and an immediately
				  available staff member, volunteer or other employee who is at least 16 years of
				  age, with direct means for communication between the two of them. The volunteer
				  or other employee shall have received instruction in how to contact appropriate
				  authorities if there is an emergency.
D. In each grouping of children at least one
				  staff member who meets the qualifications of a program leader or program
				  director shall be regularly present. Such a program leader shall supervise no
				  more than two aides.
E. Exception:
				  A program leader is not required in each grouping of children during the first
				  and last hour of operation when a center operates more than six hours per day
				  and during the designated rest period if the following are met:
(i) there is a staff member in the group who
				  is over 18 years of age and has at least three months of programmatic
				  experience at the center;
(ii) there
				  is an additional staff person on site who meets program leader qualifications,
				  is not counted in the staff-to-children ratios and is immediately available to
				  help if needed; and
(iii) there is
				  a direct means for communicating between these two staff
				  members.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part V - Staffing and supervision › Section 8VAC20-780-350 - Staff-to-children ratio and group size requirements

Current through Register Vol. 40, No. 24, July 15, 2024
A. The maximum group size limitations
				  specified in Table 1 shall be followed whenever children are in care.
TABLE 1. Maximum Group Size
								Requirements
Age
Maximum Group Size
1.
Birth up to 16 months
12
2.
16 months up to 24 months
15
3.
2 year olds
24
4.
3 year olds up to school age eligible
30
B.
				  The staff-to-children ratios specified in Table 2 are required whenever
				  children are in care.
TABLE 2. Ratio Requirements
Age
Ratio (staff: children)
1.
Birth up to 16 months
1:4
2.
16 months up to 24 months
1:5
3.
2 year olds
1:8
4.
3 year olds up to school age eligible
1:10
5.
School age eligible up to 9 years
1:18
6.
9 years through 12 years
1:20
C.
				  When children are in ongoing mixed age groups, the staff-to-children ratio and
				  group size applicable to the youngest child in the group shall apply to the
				  entire group.
D. Group size
				  limitations shall not apply during:
1.
				  Designated rest periods as described in this section;
2. Outdoor activity as described in
				  8VAC20-780-370,
				  8VAC20-780-380,
				  and
				  8VAC20-780-390;
3. Transportation and field trips as
				  described in
				  8VAC20-780-580;
4. Meals and snacks served as described in
				  8VAC20-780-560;
				  or
5. Special group activities, or
				  during the first and last hour of operation when the center operates more than
				  six hours per day.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part V - Staffing and supervision › Section 8VAC20-780-355 - Staff-to-children ratio requirements for therapeutic and special needs program staff

Current through Register Vol. 40, No. 24, July 15, 2024
A. For
				  therapeutic child day programs, in each grouping of children of preschool age
				  or younger, the following ratios of staff to children are required according to
				  the special needs of the children in care:
1.
				  For children with severe and profound disabilities, multiple special needs,
				  serious medical need, or serious emotional disturbance: one staff member to
				  three children.
2. For children
				  diagnosed as having an intellectual disability with significant sub-average
				  intellectual functioning and deficits in adaptive behavior, or with physical
				  and sensory disabilities, or with autism: one staff member to four
				  children.
3. For children diagnosed
				  as having an intellectual disability in the mild range of development, children
				  with a developmental delay, or children diagnosed with attention
				  deficit/hyperactivity disorder (ADHD): one staff member to five
				  children.
4. For children diagnosed
				  with specific learning disabilities: one staff member to six
				  children.
5. When children with
				  varied special needs are included in a group, the staff-to-children ratio
				  applicable to the child with the most significant special need in the group
				  shall apply to the entire group.
6.
				  Whenever
				  8VAC20-780-350
				  B requires more staff than 8VAC20-780-355 A because of the children's ages,
				  8VAC20-780-350
				  B shall take precedence over 8VAC20-780-355 A.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-360 - Daily Activities

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  variety of daily activities for all age groups shall be age and stage
				  appropriate and provide opportunities for teacher-directed, self-directed, and
				  self-chosen tasks and activities; a balance of active and quiet activities;
				  individual and group activities; and curiosity and exploration.
Exception: Specialty camps do not need to provide
					 opportunities for self-chosen tasks and curiosity and exploration.
B. For a child who cannot move
				  without help, staff shall offer to change the places and position of the child
				  at least every 30 minutes or more frequently depending on the child's
				  individual needs.
C. Children shall
				  be allowed to sleep or rest as individually needed.
D. For a child in a therapeutic child day
				  program, daily activities shall be in accordance with the program's individual
				  plan for such child.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-370 - Daily activities for infants

Current through Register Vol. 40, No. 24, July 15, 2024
There shall be a flexible daily schedule for infants based
					 on their individual needs. During the day, infants shall be provided
					 with:
1. Sleep as needed.
a. When an infant is placed in his crib, he
				  shall be placed on his back (supine).
b. When an infant is able to easily turn over
				  from the back (supine) to the belly (prone) position and he is placed in his
				  crib, he shall still be put on his back (supine) but allowed to adopt whatever
				  position he prefers. This applies unless otherwise directed by the infant's
				  physician in writing.
c. If the
				  side position is used, caregivers shall bring the dependent arm forward to
				  lessen the likelihood of the infant rolling into a belly (prone)
				  position.
d. Resting or sleeping
				  infants shall be individually checked every 15-20 minutes.
e. An infant who falls asleep in a play space
				  specified in subdivision 5 a of this section may remain in that space if
				  comfortable and safe.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-380 - Daily activities for toddlers and preschoolers

Current through Register Vol. 40, No. 24, July 15, 2024
A. There shall be a posted daily schedule
				  that allows for flexibility as children's needs require. The daily schedule
				  need not apply on days occupied a majority of the time by a field trip or other
				  special event. The daily schedule shall include opportunities for:
1. Outdoor activity, weather and air quality
				  allowing, for at least:
a. Fifteen minutes per
				  day or session if the center operates up to three hours per day or
				  session;
b. Thirty minutes per day
				  or session if the center operates between three and five hours per day or
				  session; or
c. One hour per day or
				  session if the center operates more than five hours per day or
				  session.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-390 - Daily activities for school age children

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before or after school, the center shall
				  provide an opportunity for children to do homework or projects or hobbies in a
				  suitable area. In the afternoon, there shall be an opportunity for large motor
				  activities at least 25% of the time.
B. On nonschool days, the daily activity
				  shall include opportunities for large motor activities at least 25% of the
				  time; small motor activities; projects, hobbies, or homework in a suitable
				  place; art or music activities; outdoor activity in accordance with
				  8VAC20-780-380 A 1 and food as specified in 8vAC20-780-560 and 8VAC20-780-570.
Exception: Specialty camps are not required to meet the
					 requirements of this subsection.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-400 - Behavioral guidance

Current through Register Vol. 40, No. 24, July 15, 2024
A. In order to
				  promote the child's physical, intellectual, emotional, and social well-being
				  and growth, staff shall interact with the child and one another to provide
				  needed help, comfort, support and:
1. Respect
				  personal privacy;
2. Respect
				  differences in cultural, ethnic, and family backgrounds;
3. Encourage decision-making
				  abilities;
4. Promote ways of
				  getting along;
5. Encourage
				  independence and self-direction; and
6. Use consistency in applying
				  expectations.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-410 - Forbidden actions

Current through Register Vol. 40, No. 24, July 15, 2024
The following actions or threats thereof are
					 forbidden:
1. Physical punishment,
				  striking a child, roughly handling or shaking a child, restricting movement
				  through binding or tying, forcing a child to assume an uncomfortable position,
				  or exercise as punishment;
2.
				  Enclosure in a small confined space or any space that the child cannot freely
				  exit himself; however, this does not apply to the use of equipment such as
				  cribs, play yards, high chairs, and safety gates when used with children
				  preschool age or younger for their intended purpose;
3. Punishment by another child;
4. Separation from the group so that the
				  child is away from the hearing and vision of a staff member;
5. Withholding or forcing of food or
				  rest;
6. Verbal remarks which are
				  demeaning to the child;
7.
				  Punishment for toileting accidents; and
8. Punishment by applying unpleasant or
				  harmful substances.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-420 - Parental involvement

Current through Register Vol. 40, No. 24, July 15, 2024
A. Before
				  the child's first day of attending, parents shall be provided in writing the
				  following:
1. The center's philosophy and any
				  religious affiliation;
2. Operating
				  information, including the hours and days of operation and holidays or other
				  times closed, and the phone number where a message can be given to
				  staff;
3. The center's
				  transportation policy;
4. The
				  center's policies for the arrival and departure of children, including
				  procedures for verifying that only persons authorized by the parent are allowed
				  to pick up the child, picking up children after closing, and when a child is
				  not picked up for emergency situations including inclement weather or natural
				  or man-made disasters;
5. The
				  center's policy regarding any medication or medical procedures that will be
				  given;
6. The center's policy
				  regarding application of:
a.
				  Sunscreen;
b. Diaper ointment or
				  cream; and
c. Insect
				  repellent.
7.
				  Description of established lines of authority for staff;
8. Policy for reporting suspected child abuse
				  as required by §
											63.2-1509
				  of the Code of Virginia;
9. The
				  custodial parent's right to be admitted to the center as required by §
											22.1-289.054
				  of the Code of Virginia;
10. Policy
				  for communicating an emergency situation with parents;
11. The appropriate general daily schedule
				  for the age of the enrolling child;
12. Food policies;
13. Discipline policies including acceptable
				  and unacceptable discipline measures; and
14. Termination policies.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-430 - Equipment and materials

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Furnishings, equipment, and materials shall be of an appropriate size for the
				  child using it.
B. Materials and
				  equipment available shall be age and stage appropriate for the children and
				  shall include an adequate supply as appropriate for each age group of arts and
				  crafts materials, texture materials, construction materials, music and sound
				  materials, books, social living equipment, and manipulative
				  equipment.
C. Play equipment used
				  by children shall meet the following requirements:
1. Openings above the ground or floor which
				  allow a 3-1/2 inch by 6-1/4 inch rectangle to fit through shall also allow a
				  nine-inch circle to fit through;
2.
				  S-hooks where provided may not be open more than the thickness of a penny;
				  and
3. Have no protrusions, sharp
				  points, shearing points, or pinch points.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-440 - Cribs, cots, rest mats and beds

Current through Register Vol. 40, No. 24, July 15, 2024
A. Cribs, cots, rest mats or beds shall be
				  provided for children during the designated rest period and not be occupied by
				  more than one child at a time.
B.
				  Cribs, cots, rest mats, and beds shall be identified for use by a specific
				  child.
C. Double decker cribs,
				  cots, or beds, or other sleeping equipment when stacked shall not be
				  permitted.
D. Occupied cribs, cots,
				  rest mats, and beds shall be at least 2-1/2 feet from any heat producing
				  appliance.
E. There shall be at
				  least 12 inches of space between occupied cots, beds, and rest mats.
Exception: Twelve inches of space are not required where
					 cots, beds, or rest mats are located adjacent to a wall or a divider as long as
					 one side is open at all times to allow for passage.
F. If rest mats are used, they shall have
				  cushioning and be sanitized on all sides weekly or before use by another
				  child.
G. Cribs shall be used for
				  children under 12 months of age and for children over 12 months of age who are
				  not developmentally ready to sleep on a cot or mat.
H. Cribs shall meet the following
				  requirements:
1. They shall meet the Consumer
				  Product Safety Commission Standards at the time they were
				  manufactured;
2. They shall not
				  have been recalled;
3. There shall
				  be no more than six centimeters or 2-3/8 inches of space between
				  slats;
4. There shall be no more
				  than one inch between the mattress and the crib; and
5. End panel cut-outs in cribs shall be of a
				  size not to cause head entrapment.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-450 - Linens

Current through Register Vol. 40, No. 24, July 15, 2024
A. Cribs, cots,
				  mats and beds used by children other than infants during the designated rest
				  period or during evening and overnight care shall have linens consisting of a
				  top cover and a bottom cover or a one-piece covering which is open on three
				  edges. Cribs when being used by infants shall have a bottom cover.
B. Linens shall be assigned for individual
				  use.
C. Linens shall be clean and
				  washed at least weekly.
1. Crib sheets shall
				  be clean and washed daily.
2. When
				  centers wash the linens, the water shall be above 140°F or the dryer shall
				  heat the linens above 140°F as verified by the manufacturer or a sanitizer
				  shall be used according to the manufacturer's instructions.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-460 - Swimming and wading activities; staff and supervision

Current through Register Vol. 40, No. 24, July 15, 2024
A. The staff-to-children ratios required by
				  8VAC20-780-350
				  B and 8VAC20-780-355 A and B shall be maintained while children are
				  participating in swimming or wading activities.
1. Notwithstanding the staff-to-children
				  ratios already indicated, at no time shall there be fewer than two staff
				  members supervising the activity.
2. The designated certified lifeguard shall
				  not be counted in the staff-to-children ratios.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-470 - Pools and equipment

Current through Register Vol. 40, No. 24, July 15, 2024
A. When
				  permanent swimming or wading pools are located on the premises of the center,
				  the following shall apply:
1. The
				  manufacturer's specifications for operating the pool shall be followed as well
				  as any local ordinances and any Department of Health requirements for swimming
				  pools;
2. Pools constructed,
				  renovated, or remodeled after April 1, 1986, shall have a statement in writing
				  of their inspection and approval from the local building official when such
				  approval is required;
3. Outdoor
				  swimming pools shall be enclosed by safety fences and gates which are in
				  compliance with the applicable edition of the Virginia USBC (13VAC5-62) and
				  shall be kept locked when the pool is not in use;
4. Entrances to indoor swimming pools shall
				  be locked when the pool is not in use; and
5. A whistle or other audible signaling
				  device, a buoy or a lemon line, a reach pole, and a backboard shall be
				  available at the swimming or wading site.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VI - Programs › Section 8VAC20-780-480 - Swimming and wading; general

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  The center shall have emergency procedures and written safety rules for
				  swimming or wading or follow the posted rules of public pools that are:
1. Posted in the swimming area when the pool
				  is located on the premises of the center; and
2. Explained to children participating in
				  swimming or wading activities.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-490 - Preventing the spread of disease

Current through Register Vol. 40, No. 24, July 15, 2024
A. A child shall not be allowed to attend the
				  center for the day if he has:
1. A
				  temperature over 101°F;
2.
				  Recurrent vomiting or diarrhea; or
3. A communicable
				  disease.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-500 - Hand washing and toileting procedures

Current through Register Vol. 40, No. 24, July 15, 2024
A. Hand washing.
1. Children's hands shall be washed with soap
				  and running water or disposable wipes before and after eating meals or
				  snacks.
2. Children's hands shall
				  be washed with soap and running water after toileting and any contact with
				  blood, feces, or urine.
3. Staff
				  shall wash their hands with soap and running water:
a. Before and after helping a child use the
				  toilet;
b. Before and after a
				  diaper change;
c. After the staff
				  member uses the toilet;
d. After
				  any contact with body fluids;
e.
				  Before feeding or helping children with feeding; and
f. Before preparing or serving food or
				  beverages.
4. If running
				  water is not available, a germicidal cleansing agent administered per
				  manufacturer's instruction may be used.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-510 - Medication

Current through Register Vol. 40, No. 24, July 15, 2024
A. The decision to
				  administer medicines at a facility may be limited by center policy to
				  administer:
1. Prescribed
				  medications;
2. Over-the-counter or
				  nonprescription medications; or
3.
				  No medications except those required for emergencies or by law.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-520 - Over-the-counter skin products

Current through Register Vol. 40, No. 24, July 15, 2024
A. All
				  nonprescription drugs and over-the-counter skin products shall be used in
				  accordance with the manufacturer's recommendations. Nonprescription drugs and
				  over-the-counter skin products shall not be kept or used beyond the expiration
				  date of the product.
B. If
				  sunscreen is used, the following requirements shall be met:
1. Written parent authorization noting any
				  known adverse reactions shall be obtained;
2. Sunscreen shall be in the original
				  container and labeled with the child's name;
3. Sunscreen does not need to be kept locked
				  but shall be inaccessible to children under five years of age or those children
				  in a therapeutic child day program or special needs child day
				  program;
4. Any center-kept
				  sunscreen shall be hypo-allergenic and have a minimum SPF of 15;
5. Staff members without medication
				  administration training may apply sunscreen, unless it is prescription
				  sunscreen, in which case the storing and application of sunscreen must meet
				  medication-related requirements; and
6. Children nine years of age and older may
				  administer their own sunscreen if supervised.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-530 - First aid training and cardiopulmonary resuscitation (CPR)

Current through Register Vol. 40, No. 24, July 15, 2024
A. At least one
				  staff in each classroom or area where children are present shall have, within
				  90 days of September 21, 2021:
1. Current
				  certification in cardiopulmonary resuscitation (CPR) as appropriate to the age
				  of the children in care from an organization such as the American Red Cross,
				  American Heart Association, American Safety and Health Institute, or National
				  Safety Council. The training shall include an in-person competency
				  demonstration; and
2. Current
				  certification in first aid from an organization such as the American Red Cross,
				  American Heart Association, American Safety and Health Institute, or National
				  Safety Council.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VII - Special care provisions and emergencies › Section 8VAC20-780-540 - First aid and emergency supplies

Current through Register Vol. 40, No. 24, July 15, 2024
A. A first aid kit shall be:
1. On each floor of each building used by
				  children;
2. Accessible to outdoor
				  play areas;
3. On field trips;
				  and
4. Wherever children are in
				  care.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-560 - Nutrition and food services

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Centers shall schedule appropriate times for snacks or meals, or both, based on
				  the hours of operation and time of the day (e.g., a center open only for after
				  school care shall schedule an afternoon snack; a center open from 7 a.m. to 1
				  p.m. shall schedule a morning snack and midday meal).
B. The center shall ensure that children
				  arriving from a half-day, morning program who have not yet eaten lunch receive
				  a lunch.
C. The center shall
				  schedule snacks or meals so that there is a period of at least 1-1/2 hours but
				  no more than three hours between each meal or snack unless there is a scheduled
				  rest or sleep period for children between the meals and snacks.
D. Drinking water or other beverage not
				  containing caffeine shall be offered at regular intervals to nonverbal
				  children.
E. In environments of
				  80°F or above, attention shall be given to the fluid needs of children at
				  regular intervals. Children in such environments shall be encouraged to drink
				  fluids as outlined in subsection D of this section.
F. When centers choose to provide meals or
				  snacks, the following shall apply:
1. Centers
				  shall follow the most recent, age-appropriate nutritional requirements of the
				  Child and Adult Care Food Program of the United States Department of
				  Agriculture (USDA).
2. Children
				  shall be allowed second helpings of food listed in the USDA's child and adult
				  care meal patterns.
3. Centers
				  offering both meals and snacks shall serve a variety of nutritious foods and
				  shall serve at least three sources of vitamin A and at least three sources of
				  vitamin C on various days each week.
4. Children three years of age or younger may
				  not be offered foods that are considered to be potential choking
				  hazards.
5. A menu listing foods to
				  be served for meals and snacks during the current one-week period shall:
a. Be dated;
b. Be posted in a location conspicuous to
				  parents or given to parents;
c.
				  List any substituted food; and
d.
				  Be kept on file for one week at the center.
6. Powdered milk shall not be used except for
				  cooking.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-570 - Special feeding needs

Current through Register Vol. 40, No. 24, July 15, 2024
A. High
				  chairs, infant carrier seats, or feeding tables shall be used for children
				  under 12 months who are not held while being fed.
1. Children using infant seats or high chairs
				  shall be supervised during snacks and meals.
2. When a child is placed in an infant seat
				  or high chair, the protective belt shall be fastened
				  securely.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-580 - Transportation and field trips

Current through Register Vol. 40, No. 24, July 15, 2024
A. If
				  the center provides transportation, the center shall be responsible from the
				  time the child boards the vehicle until returned to the parents or person
				  designated by the parent.
B. Any
				  vehicle used by the center for the transportation of children shall meet the
				  following requirements:
1. The vehicle shall
				  be manufactured for the purpose of transporting people seated in an enclosed
				  area;
2. The vehicle's seats shall
				  be attached to the floor;
3. The
				  vehicle shall be insured with at least the minimum limits established by
				  Virginia state statutes;
4. The
				  vehicle shall meet the safety standards set by the Department of Motor Vehicles
				  and shall be kept in satisfactory condition to assure the safety of children;
				  and
5. If volunteers supply
				  personal vehicles, the center is responsible for ensuring that the requirements
				  of this subsection are met.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-590 - Transportation for nonambulatory children

Current through Register Vol. 40, No. 24, July 15, 2024
A. For therapeutic child day programs and
				  special needs child day programs providing transportation, nonambulatory
				  children shall be transported in a vehicle which is equipped with a ramp or
				  hydraulic lift to allow entry and exit.
B. Wheelchairs shall be equipped with
				  restraining devices and shall be securely fastened to the floor when used to
				  seat children in a vehicle.
C.
				  Arrangements of wheelchairs in a vehicle shall not impede access to
				  exits.
D. For therapeutic child day
				  programs and special needs child day programs, when the center is responsible
				  for providing transportation, the center shall develop a plan based on the
				  needs of the children in care to assure their safe supervision during
				  on-loading, off-loading and transporting.
E. When 16 or more children are being
				  transported, there shall be at least one center aide or adult besides the
				  driver, for each group of 16.
F.
				  For therapeutic child day programs and special needs child day programs, if a
				  child has a known seizure disorder or neurological, genetic or physiological
				  disability causing increased medical risk and that child is being transported,
				  one center aide or adult who is not the driver and who is trained in CPR shall
				  be present in the vehicle.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-600 - Animals and pets

Current through Register Vol. 40, No. 24, July 15, 2024
A. For
				  therapeutic child day programs and special needs child day programs providing
				  transportation, nonambulatory children shall be transported in a vehicle which
				  is equipped with a ramp or hydraulic lift to allow entry and exit.
B. Wheelchairs shall be equipped with
				  restraining devices and shall be securely fastened to the floor when used to
				  seat children in a vehicle.
C.
				  Arrangements of wheelchairs in a vehicle shall not impede access to
				  exits.
D. For therapeutic child day
				  programs and special needs child day programs, when the center is responsible
				  for providing transportation, the center shall develop a plan based on the
				  needs of the children in care to assure their safe supervision during
				  on-loading, off-loading and transporting.
E. When 16 or more children are being
				  transported, there shall be at least one center aide or adult besides the
				  driver, for each group of 16.
F.
				  For therapeutic child day programs and special needs child day programs, if a
				  child has a known seizure disorder or neurological, genetic or physiological
				  disability causing increased medical risk and that child is being transported,
				  one center aide or adult who is not the driver and who is trained in CPR shall
				  be present in the vehicle.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section 8VAC20-780-610 - Evening and overnight care

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  For evening care, beds with mattresses or cots with at least one inch of dense
				  padding shall be used by children who sleep longer than two hours and are not
				  required to sleep in cribs.
Exception: Camps providing evening care on an occasional
					 basis are not required to meet the requirements of this subsection if sleeping
					 bags or cots are used.
B.
				  For overnight care, beds with mattresses or cots with at least two inches of
				  dense padding shall be used by children who are not required to sleep in cribs.
Exception: Camps providing overnight care on an occasional
					 basis are not required to meet the requirements of this subsection if sleeping
					 bags or cots are used.
C.
				  For overnight care which occurs for a child on a weekly or more frequent basis,
				  beds with mattresses shall be used.
D. In addition to 8VAC20-780-450 about
				  linens, bedding appropriate to the temperature and other conditions of the rest
				  area shall be provided.
E. For
				  evening and overnight care, separate sleeping areas shall be provided for
				  children of the opposite sex eight years of age or older.
F. If sleeping bags are used, 8VAC20-780-440
				  A through E about rest furnishings shall also apply to the use of sleeping
				  bags.
G. Camps may use bunk beds if
				  children are at least eight years of age.
H. In centers providing overnight care, an
				  operational tub or shower with heated and cold water shall be provided.
Exception: Primitive camps are not required to have a tub
					 or shower.
I. When bath
				  towels are used, they shall be assigned for individual use.
J. Activities for children in evening or
				  overnight care shall include, as time allows, age-appropriate activities as
				  described in 8VAC20-780-360 through 8VAC20-780-390.
K. Quiet activities shall be available
				  immediately before bedtime.
L. For
				  children receiving evening or overnight care, the provider shall offer an
				  evening snack.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Form - FORMS (8VAC20-780)

Current through Register Vol. 40, No. 24, July 15, 2024
Initial
					 Application for a License to Operate a Child Day Center
(eff.
					 7/1/21)
Renewal
					 Application for a License to Operate a Child Day Center
(eff.
					 7/1/21)
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 780 - STANDARDS FOR LICENSED CHILD DAY CENTERS › Part VIII - Special Services › Section - DOCUMENTS INCORPORATED BY REFERENCE (8VAC20-780)

Current through Register Vol. 40, No. 24, July 15, 2024
F406-02 ASTM Standard Consumer Safety Specification for
					 Non-Full-Size Baby Cribs/Play Yards, October 2003.
F1292-99 ASTM Standard Specification for Impact Attenuation
					 of Surface Systems Under and Around Playground Equipment, August 10,
					 1999.
"Selecting Playground Surface Materials: Guidelines for
					 Selecting the Best Surface Material for Your Playground," National Program for
					 Playground Safety, University of Northern Iowa, February 2004.
Air Quality Color Code Chart, Virginia Department of
					 Environmental Quality, April 2004.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-20 - Families and children to be served

Current through Register Vol. 40, No. 24, July 15, 2024
A. For an applicant
				  to be eligible for child care subsidy and services, the applicant must have a
				  child who, at the time of eligibility determination or redetermination:
1. Is younger than 13 years of age or is
				  younger than the age of 18 years and physically or mentally unable to care for
				  himself, or under court supervision;
2. Is a citizen or legal resident of the
				  United States;
3. Is immunized
				  according to requirements of the State Board of Health; however, families of a
				  child experiencing homelessness that cannot provide documentation of their
				  child's immunizations may be conditionally approved for services for a period
				  not to exceed 90 days;
4. Is not
				  eligible to attend public school during the part of the day when public
				  education is available unless there is a documented reason for the child to be
				  out of school;
5. Resides with the
				  applicant or recipient for services;
6. Resides in the locality where application
				  or redetermination for services is made;
7. Resides with a family whose income does
				  not exceed the income limits established by the department in the current Child
				  Care and Development Fund Plan for Virginia approved by the U.S. Department of
				  Health and Human Services;
8.
				  Resides with a family whose family assets do not exceed $1 million in value, as
				  certified by the applicant; and
9.
				  Resides with a family in which there is a need for child care services, arising
				  from one of the following situations:
a. In a
				  two-parent household, there must be a documented reason why one of the parents
				  cannot provide the needed child care.
b. Parents who need child care to support the
				  following approved activities:
(1) Employment
				  or employment search;
(2) Education
				  or training leading to employment;
(3) Child protective services; or
(4) Assigned VIEW or SNAPET
				  activity.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-30 - Child care subsidy program categories

Current through Register Vol. 40, No. 24, July 15, 2024
Assistance under the Child Care Subsidy Program is provided
					 through the following program categories, to the extent that funding is
					 available:
1. TANF. Child care subsidy
				  and services are made available to recipients of TANF. TANF child care includes
				  needed child care for:
a. A TANF-capped
				  child;
b. A child who receives
				  Supplemental Security Income (SSI) if the parent is on the TANF grant and if
				  the child would have been in the public assistance unit were it not for the
				  receipt of SSI; and
c. Children who
				  are not in the TANF assistance unit but who are financially dependent upon the
				  parent who is in the TANF assistance unit.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-40 - Case management

Current through Register Vol. 40, No. 24, July 15, 2024
A. Applicants for
				  child care subsidy and services must be at least 18 years of age unless they
				  are an emancipated minor.
B.
				  Applicants are required to sign an application, to provide verification of
				  identity, and to cooperate with an assessment by the local department of social
				  services.
C. At initial eligibility
				  determination, a family with a child experiencing homelessness that cannot
				  provide the required documentation may be conditionally approved for services
				  for a period not to exceed 90 days. The final eligibility determination shall
				  be completed once the 90 days has expired or full documentation is provided.
				  Any payments made prior to the final eligibility determination shall not be
				  considered an error or improper payment. Families with a child experiencing
				  homelessness shall receive priority placement on the waiting list, if
				  applicable.
D. Consumer education,
				  including education on the selection and monitoring of quality child care and
				  how to access information regarding their selected vendor as to the (i) health
				  and safety requirements met by the vendor; (ii) licensing or regulatory
				  requirements met by the vendor; (iii) date the vendor was last inspected and
				  any history of violations; and (iv) any voluntary quality standards met by the
				  vendor, must be provided to parents to assist them in gaining needed
				  information about the availability of child care services and providers.
				  Parents must also be provided information on how to obtain a developmental
				  screening for their child.
E. The
				  department shall establish scales for determining financial eligibility for the
				  income eligible child care subsidy program categories in subdivision 2 of
				  8VAC20-790-30.
1. Recipients in the TANF child care program
				  category shall be considered income eligible based on their receipt of TANF;
				  the local department shall not be required to verify their income.
2. At initial eligibility determination,
				  income eligibility shall be determined by measuring the family's countable
				  income and size against the percentage of the federal poverty guidelines for
				  their locality. The family's income cannot exceed 85% of the state median
				  income.
3. At redetermination, if a
				  recipient family's countable income exceeds the initial eligibility limit, they
				  shall be considered income eligible until their countable income meets or
				  exceeds the exit eligibility limit established by the department. The family's
				  income cannot exceed 85% of the state median income.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-50 - Parental choice

Current through Register Vol. 40, No. 24, July 15, 2024
Families who receive child care subsidy and services shall
					 have the right to choose a provider from among child care providers operating
					 legally and that are approved by the department to participate in the Child
					 Care Subsidy Program as a vendor. Local departments shall not establish any
					 policies that limit parental choice of providers.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-60 - Access to children

Current through Register Vol. 40, No. 24, July 15, 2024
A. Vendors shall
				  allow parents unlimited access to their children when they are in
				  care.
B. Vendors shall allow state
				  and local department staff unlimited access to children in care.
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-80 - Determining payment amount

Current through Register Vol. 40, No. 24, July 15, 2024
A. Maximum
				  reimbursable rates.
1. The department will
				  establish maximum reimbursable rates for child care subsidies for all
				  localities in the state by type of care, level of regulatory oversight, age of
				  child, and unit of service. Such rates shall be available in Appendices F and G
				  of the Child Care Subsidy Program Guidance Manual on the department's
				  website.
2. For children with
				  special needs or disability, payment over the maximum reimbursable rate is
				  allowed when this is appropriate as determined and documented by the local
				  department. The maximum reimbursable rate for children with special needs may
				  not exceed twice the rate for care of children who do not have special
				  needs.
3. Vendors will be paid
				  based on the cost methodology developed by the department in its Child Care
				  Cost Estimation Report.
4. Parents
				  who choose a vendor that charges a rate higher than the maximum reimbursable
				  rate set by the department shall be responsible for payment of the additional
				  amount, if charged by the vendor, unless the local department elects to pay the
				  additional amount out of local funds.
Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 790 - CHILD CARE PROGRAM › Part I - General Provisions › Section 8VAC20-790-90 - Complaints in the child care setting

Current through Register Vol. 40, No. 24, July 15, 2024
All complaints regarding possible child abuse or neglect
					 occurring in a child care setting must be referred to the child protective
					 services unit at the local department serving the area where the vendor is
					 located. All other complaints must be referred to the department's hotline,
					 which will be provided to parents during intake at initial eligibility
					 determination and will be available on the department's website
					 .
Statutory Authority: §§
												22.1-16
						and
						22.1-289.046
						of the Code of Virginia.