Texas Administrative Code › Title 34 - PUBLIC FINANCE › Part 1 - COMPTROLLER OF PUBLIC ACCOUNTS › Chapter 5 - FUNDS MANAGEMENT (FISCAL AFFAIRS) › Subchapter O - UNIFORM STATEWIDE ACCOUNTING SYSTEM › Section 5.200 - State Property Accounting System

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Definitions. The following words and terms, when used in this section, shall
				  have the following meanings, unless the context clearly indicates otherwise.
(1) Annual physical inventory--The annual
				  capitalized and controlled personal property physical inventory count that a
				  state agency must conduct once each fiscal year in accordance with this
				  section.
(2) Betterment of state
				  property--An improvement of state property that materially increases its
				  serviceability or useful life, or both.
(3) Capital asset--A possession of the state
				  that has an estimated useful life of more than one year.
(4) Capital lease--A lease of personal
				  property under which the lessee substantially assumes the risks and benefits of
				  ownership as specified under pronouncements of the Governmental Accounting
				  Standards Board.
(5) Capitalized
				  asset--A capital asset that has a value equal to or greater than the
				  capitalization threshold established by the comptroller for that asset
				  type.
(6) Comptroller--The
				  Comptroller of Public Accounts for the State of Texas.
(7) Controlled asset--An agency asset that
				  the state has determined to be at a high risk for loss; that must be secured
				  and tracked; and that has a value equal to or greater than the cost established
				  by the comptroller. The term does not include a capitalized asset, real
				  property, an improvement to real property, or infrastructure.
(8) Fiduciary fund--A fund held by a state
				  agency as trustee of the fund. The term includes pension funds and
				  non-expendable trust funds.
(9)
				  Fiscal year--The accounting period for state government, which begins on
				  September 1 and ends on August 31.
(10) Include--A term of enlargement and not
				  of limitation or exclusive enumeration. The use of the term does not create a
				  presumption that components not expressed are excluded.
(11) Institution of higher education--Has the
				  meaning assigned by Education Code, §
											61.003(8).
(12) Internal state agency--A state agency
				  that uses the SPA system exclusively as its own property accounting
				  system.
(13) May not--A
				  prohibition. The term does not mean "might not" or its equivalents.
(14) Personal property--A capitalized or
				  controlled asset not classified as real property. The term includes trust
				  property.
(15) Proprietary fund--A
				  self-supporting fund whose resources are generated through user charges. The
				  term includes enterprise and internal service funds.
(16) Real property--Land including structures
				  or other improvements that are embedded into or permanently affixed to the
				  land.
(17) Replacement of state
				  property--A replacement of an internal or external part of state property that
				  allows it to complete its normal useful life.
(18) Reporting state agency--A state agency
				  that reports information from its own property accounting system to the SPA
				  system.
(19) Salvage personal
				  property--Personal property that no longer serves its original purpose because
				  it is depleted, worn out, damaged, consumed, outdated, or obsolete. The term
				  does not include personal property that has a remaining useful life.
(20) SPA system--The state property
				  accounting system, which is the fixed asset component of the uniform statewide
				  accounting system.
(21) State
				  agency--A state governmental entity that manages, administers, or controls
				  state property.
(22) State
				  property--Property possessed by the state. The term includes real property and
				  personal property.
(23) Surplus
				  personal property--Personal property in the possession of a state agency that
				  is not currently needed by the agency and is not required for the agency's
				  foreseeable needs. The term does not include salvage personal
				  property.
(24) Trust
				  property--Property not owned by the state that a state agency temporarily holds
				  on behalf of the owner and is not used in agency operations.
(25) University system--Has the meaning
				  assigned by Education Code, §
											61.003(10).
(26) USAS--The Uniform Statewide Accounting
				  System, which is the integrated financial system of record for the State of
				  Texas financial records.