Oklahoma Administrative Code › Title 785 - Oklahoma Water Resources Board › Chapter 50 - Financial Assistance › Subchapter 19 - American Rescue Plan Act Tribal Cooperation Grant Program Requirements and Procedures › Section 785:50-19-6 - Disbursement of funds

Current through Vol. 41, No. 20, July 1, 2024
(a)
Action
				following Board approval and prior to disbursement of funding.
(1)
Notification of approval.
Upon approval of an ARPA grant application, the Board shall furnish to the
				applicant a written notice of grant approval. The notice shall advise the
				applicant that the grant application has been formally and officially approved
				by the Board and that the grant funds approved shall be made available to the
				applicant by the Board for such purposes and upon such other terms and
				conditions as the Board may require.
(2)
Bid filing.
The applicant
				shall file with the Board an acceptable bid in compliance with the Competitive
				Bidding Act for completion of the proposed project.
(3)
Additional conditions prior to
				disbursement of grant funds.
(A)
				Applicant shall maintain, in such manner as is acceptable to the Board or its
				staff, a federally insured account through which the grant proceeds shall be
				administered and separately accounted for by the applicant.
(B) Unless otherwise provided and approved by
				the Board, applicant shall submit to the Board all plans, specifications, and
				engineering reports, for the project for staff approval, all of which shall be
				complete and in sufficient detail as would be required for submission of the
				project to a contractor for bidding or contracting the project. If not
				previously provided, applicant shall provide Board with a written and verified
				statement setting forth:
(i) the amount of
				funds needed for initial commencement of the project, and
(ii) information reflecting the reasonable
				availability of and/or a commitment from all other revenue or funding sources
				needed to finance and complete the project.
(C) Applicant and Board, and all other
				necessary parties, shall have executed all necessary and incidental instruments
				and documents, including but not limited to a grant
				agreement.
(4)
Board action on request for increase in approved amount.
If prior
				to disbursement of the grant monies to the applicant, the project bids exceed
				the engineer's estimates or it otherwise develops that the ARPA grant amount
				approved by the Board, when combined with any other sources of funding, will be
				insufficient to complete the approved project, then the applicant may file a
				written request:
(A) to amend the scope of
				the approved project in a manner consistent with (a)(5) of this Section;
				or
(B) that the Board reconsider
				the application with an increased ARPA grant amount.
(5)
Board action on request for change
				in scope of approved project.
If prior to disbursement of the grant
				monies to the applicant, it develops that the applicant wishes to change the
				scope of the project from that approved by the Board, then the applicant may
				file a written request for approval of such a change. If the Board staff
				determines that the change is reasonably and in all material aspects within the
				scope of the project description approved by the Board, then the staff shall be
				authorized to approve such requested change. If the Board staff determines that
				the change is not in all material respects within the scope of the project
				description approved by the Board, then such a request shall be presented to
				the Board for action.