Oklahoma Administrative Code › Title 785 - Oklahoma Water Resources Board › Chapter 50 - Financial Assistance › Subchapter 15 - American Rescue Plan Act (ARPA) Water and Wastewater Infrastructure Grant Program Requirements › Section 785:50-15-6 - Disbursement of funds

Current through Vol. 41, No. 20, July 1, 2024
(a)
Action following Board approval and
										prior to disbursement of funding.
(1)
Notification of
										approval.
Upon approval of an ARPA grant application, the Board shall furnish to the applicant a
										written notice of grant approval. The notice shall advise the applicant that the grant application has been
										formally and officially approved by the Board and that the grant funds approved shall be made available to
										the applicant by the Board for such purposes and upon such other terms and conditions as the Board may
										require.
(2)
Bid filing.
Within ninety (90) days
										following the date of the written notice of approval, the applicant shall file with the Board an acceptable
										bid in compliance with the Competitive Bidding Act for completion of the proposed project. Where determined
										necessary and appropriate, the Board or its staff may permit additional time to file such a bid; provided,
										notwithstanding any approval of additional time, if such a bid is not filed within 6 months following the
										date of Board approval of the application, then the Board's approval shall expire, and no funds shall be
										released.
(3)
Additional conditions prior to disbursement
										of grant funds.
(A) Applicant shall maintain, in such manner as is
										acceptable to the Board or its staff, a federally insured account through which the grant proceeds shall be
										administered and separately accounted for by the applicant.
(B)
										Unless otherwise provided and approved by the Board, applicant shall submit to the Board all plans,
										specifications, and engineering reports, for the project for staff approval, all of which shall be complete
										and in sufficient detail as would be required for submission of the project to a contractor for bidding or
										contracting the project. If not previously provided, applicant shall provide Board with a written and
										verified statement setting forth:
(i) the amount of funds needed for
										initial commencement of the project, and
(ii) information
										reflecting the reasonable availability of and/or a commitment from all other revenue or funding sources
										needed to finance and complete the project.
(C)
										Applicant and Board, and all other necessary parties, shall have executed all necessary and incidental
										instruments and documents, including but not limited to a grant agreement.
(4)
Board action on request for increase in approved amount.
If prior to disbursement of the grant monies to the applicant, the project bids exceed the engineer's
										estimates or it otherwise develops that the ARPA grant amount approved by the Board, when combined with any
										other sources of funding, will be insufficient to complete the approved project, then the applicant may file
										a written request:
(A) to amend the scope of the approved project in a
										manner consistent with (a)(5) of this Section; or
(B) that the
										Board reconsider the application with an increased ARPA grant amount.
(5)
Board action on request for change in scope of approved
										project.
If prior to disbursement of the grant monies to the applicant, it develops that the applicant
										wishes to change the scope of the project from that approved by the Board, then the applicant may file a
										written request for approval of such a change. If the Board staff determines that the change is reasonably
										and in all material aspects within the scope of the project description approved by the Board, then the staff
										shall be authorized to approve such requested change. If the Board staff determines that the change is not in
										all material respects within the scope of the project description approved by the Board, then such a request
										shall be presented to the Board for action.