Texas Administrative Code › Title 13 - CULTURAL RESOURCES › Part 2 - TEXAS HISTORICAL COMMISSION › Chapter 18 - TEXAS HOLOCAUST, GENOCIDE, AND ANTISEMITISM ADVISORY COMMISSION › Section 18.3 - Administration

Current through Reg. 49, No. 28; July 12, 2024
(a) The THGAAC shall hold regular quarterly
				meetings. The THGAAC may hold such other meetings at such other times and
				places as it may schedule in formal session. The chair may call special
				meetings of the advisory commission at his or her discretion, provided that
				10-days' notification is given to the advisory commission members. The chair
				shall call special meetings of the advisory commission at any time upon written
				request to the chair signed by a quorum of the THGAAC, provided that 10-days'
				notification is given to the advisory commission members. Members of the public
				shall be provided with a reasonable opportunity to appear before the THGAAC at
				every meeting of the THGAAC and to speak on any issue under the jurisdiction of
				the THGAAC. The time for each person to speak may be limited by the chair to
				expedite the business of the advisory commission.
(b) Five members of the advisory commission
				constitutes a quorum authorized to transact businesses of the advisory
				commission.
(c) No proxies for
				advisory commission members are allowed.
(d) At the last quarterly meeting in
				odd-numbered years beginning in 2023, the chair shall appoint three people to
				serve on a nominating committee, including a chair of that committee. The
				positions available for nomination by the committee are the vice-chair and
				secretary. The nominating committee will nominate only one person for each
				elective office on the advisory commission. A committee member shall contact
				each person it wishes to nominate in order to obtain the person's acceptance of
				nomination. An advisory commission member may hold only one elective office on
				the advisory commission at a time. The chair may appoint an interim nominating
				committee to bring forward candidates for vice-chair and secretary for the
				advisory commission's consideration, to serve until the first nominating
				committee is created under this subsection in 2023 and an election can be
				held.
(e) The nominating committee
				will present its report of nominees at the first advisory commission meeting in
				even-numbered years beginning in 2024. The chair shall call for further
				nominations from the floor. After all nominations are made, the chair will
				close the nominations and ask for a vote by voice or show of hands. If there is
				a simple majority for one person for an elective office, that person is deemed
				elected. If there is not a majority for any one person in an office, the
				advisory commission shall hold an election runoff for each such office between
				the two people receiving the highest number of votes for that office.
(f) In the event of a vacancy in any elective
				office of the advisory commission, an election shall be held at the next
				advisory commission meeting, except the first advisory commission meeting of
				odd-numbered years, to fill such vacancy. The chair shall call for nominations
				from the floor. After all nominations are made, the chair will close the
				nominations and ask for discussion. Upon the close of discussion, the chair
				will ask for a vote. If there is a simple majority for one person, that person
				is elected. If there is not a majority for any one person, an election runoff
				shall immediately be held between the two people receiving the highest number
				of votes.
(g) The chair shall
				perform such duties as are properly required of him or her by the advisory
				commission. The chair shall preside at all meetings, shall have general
				supervision of the affairs of the advisory commission, and shall have authority
				to interpret and carry out all decisions of the advisory commission.
(h) The vice-chair shall perform such duties
				as the advisory commission or the chair may direct. The vice-chair shall
				preside over advisory commission meetings and carry out the chair's duties if
				the chair is absent or unavailable.
(i) The secretary shall certify the minutes
				of all meetings of the advisory commission after the advisory commission has
				approved them and shall perform such other duties as may be prescribed by the
				advisory commission or the chair. The secretary shall preside over commission
				meetings and carry out the chair and the vice-chair's duties if the chair and
				the vice-chair are absent or unavailable.
(j) The executive committee consists of the
				chair, vice-chair, secretary, and immediate past chair of the THGAAC if that
				person is still a member of the advisory commission, as well as other members
				of the advisory commission appointed by the chair, not to exceed four members
				total. The committee may act on behalf of the advisory commission with its
				advance approval. In the absence of advance approval by the advisory
				commission, any action of the executive committee may be placed on the agenda
				of the next meeting of the advisory commission for ratification.
(k) The chair may appoint such additional
				committees from the members of the THGAAC as the chair deems necessary,
				consistent with the duties of the THGAAC as defined in Government Code §
									448.101. The chair
				serves as a non-voting ex officio member on each committee except the
				nominating committee.
(l) THC shall
				provide to THGAAC such staff positions as are authorized and funded by the
				Texas legislature to carry out THGAAC duties. Staff will be provided with
				office space and with necessary and appropriate equipment and vehicles to carry
				out their assignments. Staff must meet all standards and requirements for
				employment by THC and shall perform duties in accordance with direction
				received from THGAAC. If THGAAC members are dissatisfied with staff
				performance, they shall report this to the executive director of THC, and the
				two entities shall work together to attempt to resolve performance issues. Any
				final decision on hiring, assigning, placing under probation, or terminating an
				employee is solely the responsibility of the executive director of
				THC.
(m) Staff job classifications,
				salaries, benefits, assigned equipment, vehicles, and staff policies and
				procedures shall be consistent with those used by THC for its internal affairs
				and shall be subject to approval by the executive director of THC.
(n) The executive director of THGAAC shall
				report directly to the executive director of THC, who shall be responsible for
				developing THGAAC's executive director's work plan and for overseeing and
				rating performance under that plan. In developing said work plan and any
				performance reviews thereunder, the executive director of THC shall consult
				with the chairs of THC and THGAAC.
(o) THC may choose to assign one or more THC
				commissioners or THC staff members as liaisons to THGAAC. Such THC liaisons
				shall be permitted to attend public portions of any and all meetings of the
				THGAAC.
(p) The THGAAC's chair or
				other member or staff of the advisory commission will present a formal report
				on recent THGAAC activities at each THC quarterly meeting.
(q) THC shall provide administrative services
				to THGAAC including budgeting, purchasing, accounting, human resources,
				information technology, fleet management, and office maintenance. THC shall be
				reimbursed for costs associated with its performance of the duties described
				herein, and will withdraw such amounts from the legislative appropriation
				supporting THGAAC.
(r) THGAAC
				commissioners shall be entitled to reimbursement of reasonable expenses
				incurred in attending publicly-posted meetings of the THGAAC and its
				committees. In addition, commissioners shall be entitled to reimbursement for
				travel expenses incurred while transacting advisory commission business if, in
				advance of such travel, the commissioner obtains written approval for
				reimbursement from the commission chair.