South Carolina Code of Regulations › Chapter 15 - STATE BOARD OF FINANCIAL INSTITUTIONS CONSUMER FINANCE DIVISION › Article 1 - BANKING, COMMERCIAL PAPER AND FINANCE › Section 15-14 - Retention of Bank Records

Current through Register Vol. 48, No. 6, June 28, 2024
Section I--Non-computerized Bank Records
Minimum Retainment Period
Statutory Requirements:
Minutes Books of Meetings of its Shareholders and Directors .........
Permanent
Capital Stock Ledger ................................................
Permanent
Daily Statements of Condition .......................................
Permanent
General Ledger ......................................................
Permanent
Copies of Bank Examination Reports ..................................
Permanent
Investment Ledger ...................................................
Permanent
Auditing and Accounting:
Accrual and Bond amortization records .................................
4 years
Audit copy of debits and credits to Loans and Discounts ..............
6 months
Audit work papers ......................................................
1 year
Bank Call Reports .....................................................
5 years
Budget work sheets .....................................................
1 year
Daily reserve computation .............................................
2 years
Discrepancy records ...................................................
2 years
Earnings and Dividend reports .........................................
5 years
Internal reports to Executive Committee or Directors ..................
5 years
Securities Vault "In and Out" tickets ..................................
1 year
Tax records ..........................................................
20 years
All trial balances .....................................................
1 year
Record of all assets charged off .....................................
20 years
Capital:
Dividend Checks (Paid and cancelled) ..................................
7 years
Dividend check register ...............................................
7 years
Proxies ...............................................................
2 years
Investments:
Brokers' Confirmation .................................................
2 years
Brokers' Invoices ....................................................
10 years
Brokers' Statements ..................................................
10 years
Loans and Discounts:
Audit copy of debits and credits to L & D ............................
6 months
Collateral receipts ..................................................
20 years
Collateral register or cards .........................................
20 years
Debit and credit tickets other than General Ledger tickets .............
1 year
Loan and Discount Journal:
(A) If Journal is a by-product of posting to General Ledger ........
1 year
(B) If Journal is used as book of original entry with
descriptions ................................................
10 year
Liability Ledger .....................................................
15 years
Loan Applications ................................................
Life of loan
Margin Cards ..........................................................
5 years
Loan and Discount Register ...........................................
15 years
Receipts for coupons removed from collateral .........................
10 years
Loan and Discount tickler .............................................
2 years
Resolutions to borrow ................................................
10 years
Financial Statements and Credit files ............................
Life of loan
Personnel:
(Wage and Hour Division--U. S. Dept. of Labor)
Time cards ............................................................
2 years
Salary Ledger .........................................................
3 years
Proof and Clearings:
Clearing house settlement sheets .....................................
6 months
Copies of advices of corrections .....................................
6 months
Department proof sheets ..............................................
6 months
Deposit proof sheets or master tapes of proof machine ................
6 months
Out of town clearings proof sheets ...................................
6 months
Tellers:
Cash item record ......................................................
2 years
Receipts for return items ............................................
6 months
Return items record book .............................................
6 months
Tellers Cash Book .....................................................
3 years
Tellers cash tickets, original and carbon copies .....................
3 months
Tellers recapitulation ...............................................
6 months
Tellers blotter, journal or proof .....................................
3 years
Cash and Due from Banks:
Incoming cash letters memos for remittance ...........................
3 months
Incoming cash letters for credit .....................................
3 months
Outgoing cash letters memos for credit or remittance .................
6 months
Advices of credit or debit ...........................................
6 months
Proof sheets .........................................................
6 months
Bank statements ......................................................
6 months
Reconcilement ledger or register ......................................
2 years
Due to Banks:
Incoming cash letters memos for credit ...............................
6 months
Incoming cash letters for remittance .................................
6 months
Advices of Credit or Debit ...........................................
6 months
Proof sheets .........................................................
6 months
Country bank ledger ..................................................
10 years
Ledger Journal .......................................................
6 months
Copies of Advices ....................................................
6 months
Reconcilement verifications ..........................................
6 months
Resolutions ...........................................................
2 years
Signature Cards (After account closed) ...............................
10 years
Commercial Deposits (Demand):
Bookkeepers daily list of checks charged in total ......................
1 year
Deposit tickets and other credits .....................................
3 years
Individual ledger sheets (After last entry) ..........................
10 years
Individual Ledger Journal ............................................
6 months
Resolutions ..........................................................
20 years
Signature cards (After account closed) ...............................
20 years
Statements undelivered ...............................................
10 years
Stop payment orders ....................................................
1 year
Savings Deposits:
Deposit Tickets .......................................................
7 years
Journal ..............................................................
6 months
Ledger cards or sheets (After last entry) ............................
10 years
Machine control journal tapes (No ticket plan) ........................
5 years
Machine control journal tapes (with tickets) ...........................
1 year
Resolutions ..........................................................
20 years
Signature cards (after account is closed) ............................
10 years
Savings Checks .......................................................
10 years
Certificates of Deposit:
Certificates (After date paid) .......................................
10 years
Register or Ledger ...................................................
10 years
Carbon copies if used as register ....................................
10 years
Christmas Savings or Similar Clubs:
Checks (After date paid) ...............................................
1 year
Check Register .........................................................
1 year
Carbon copies of checks ................................................
1 year
Coupons (Used as deposit tickets) ......................................
1 year
Ledger Sheets or cards .................................................
1 year
Withdrawal receipts ....................................................
1 year
Signature cards ........................................................
1 year
Official Drafts and Checks:
Cashiers checks and bank money orders (After paid) ....................
7 years
Certified checks or receipts for same (After paid) ....................
7 years
Drafts (After paid) ...................................................
7 years
Expense checks (After paid) ...........................................
7 years
Official checks and draft check registers .............................
7 years
Carbon copies if used as register (After paid) ........................
7 years
Affidavits, indemnities, etc., pertaining to lost drafts and
Permanent
checks
Insurance Records:
Casualty Liability policies (Expired) ..................................
1 year
Bankers blanket bonds, theft, forgery, safe deposit and other
forms of insurance issued for same purpose (Unless present bond
covers all liability in prior bonds) ..............................
Permanent
Collections:
Collections receipts, carbons of ......................................
2 years
Collection register ...................................................
2 years
Coupon--Cash letters outgoing (After settlement) .....................
6 months
Departmental blotter, journal or proof ................................
3 years
Incoming collection letters ..........................................
6 months
Installment contract or note records (After closed) ...................
3 years
Customers Service:
Brokers' Confirmation .................................................
3 years
Brokers' Invoices .....................................................
3 years
Brokers' Statements ...................................................
3 years
Safekeeping records and receipts (After close) ........................
3 years
Securities--"Buy and sell orders" .....................................
7 years
Safe Deposit Vault:
Access tickets .......................................................
10 years
Cancelled signature cards ............................................
10 years
Correspondence pertaining to authorization (After closed) ............
10 years
Lease or contracts--Closed accounts (After close) ....................
10 years
Ledger record of account ...............................................
1 year
Night depository agreements (After closed) .............................
1 year
Night depository receipts (After closed) ...............................
1 year
Trust Department:
Cash Ledger .........................................................
Permanent
Checks ..............................................................
Permanent
Document Files ......................................................
Permanent
Property Controls ...................................................
Permanent
Property Ledgers ....................................................
Permanent
Correspondence Files ..................................................
7 years
Posting Tickets .......................................................
7 years
Journals ..............................................................
7 years
Trial Balances ........................................................
7 years
Daily Blotters ........................................................
7 years
Bank Account Reconcilements ...........................................
7 years
Section II--Computerized Bank Records
AUTOMATED SYSTEMS QUALIFICATIONS AND DEFINITIONS
The following statements are extremely important when applying the recommendations stated in this schedule to your bank.
Within this schedule terminology and descriptive phrases are listed to identify types of records rather than specific titles which may be meaningful only to a few banks. If a bank does not maintain records enumerated herein but maintains a similar record with equivalent information, the bank's records should be retained for the period of time specified herein as to the equivalent record. If a record is not included in this schedule, the applicable federal or state regulation would apply. The described retention periods are minimum periods and may be increased at the discretion of the individual bank. Photographic copies or reproductions of records shall be treated as the equivalent of an original record. (See Code of Laws 1976 Sec. 34-3-540.)
DATA PROCESSING DEPARTMENT
Note: When a report generated by electronic data processing equipment is the original document (such as general ledgers, check registers, etc.) the retention periods for the records are described under the applicable record title. Generally, copies of reports will not be retained in the data processing department, but will be the responsibility of the department receiving the report. (See end of this regulation for meaning of abbreviations.)
Minimum Retainment Period
INTERNAL CONTROL DOCUMENTS ..........................
3 M After Audit
Input Logs
Output Logs
Run Books
Computer Operating Logs
Exception Reports
(reruns, error halts, etc.)
Et Cetera
PROGRAM DOCUMENTATION Program Modifications .............................
Retain thru at least three cycles
Operators Instructions ............................
Retain thru at least three cycles
Program Listing ...................................
Current cycle
Supporting Program Documentation ..................
Life of program plus one year
Program Test Data and Results .....................
Life of program plus one year
Program Change Log ................................
Life of program plus one year
TRANSACTION RECORDS
Punched Cards and Punched Paper Tape ..............
After processing, unless card or tape is original document. If card or tape is original document, retain since last record needed for reconstruction.
Disc ..............................................
Three cycles
Magnetic Tape .....................................
Three cycles
Magnetic Drum .....................................
Three cycles
Magnetic Cards ....................................
Three cycles
Magnetic Cells ....................................
Three cycles
COMPUTER FILES FROM: On-line Terminal ..................................
Since last record needed for reconstruction
On-line CRT .......................................
Same as above
USER BANK OR DEPARTMENT
Convert and Edit Lists ............................
1 Y A
Control Exception Reports .........................
1 Y A
Final Transaction Journal or First Trial Balance ..
Same retention period as stated in Section I
INPUT MEDIA--(OTHER THAN DATA PROCESSING DEPARTMENT) TO BE RETAINED FOR THE SAME PERIOD AS OTHER REPORTS SCHEDULED HEREIN, UNLESS OTHERWISE STATED.
GENERAL LEDGER ACCOUNTING
Accrual Records
Daily, Weekly Accrual Reports, Monthly Closing ..
4 Y A
Supporting Tax Returns ............................
7 Y C
Bank Statements (Own Account) .....................
3 Y A
Capital Stock .....................................
P
Daily Reserve Record ..............................
2 Y A
Daily Statement of Condition ......................
P
Depreciation Records ..............................
5 Y C
Discrepancy Records ...............................
2 Y C
Earnings and Dividend Reports .....................
5 Y C
Escheat Records ...................................
P
Personal Property
Real Property
General Ledger ....................................
P
Internal Reports to Executive Committee or
Directors .......................................
5 Y A
Paid Bills Record .................................
7 Y C
Regulatory Reports ................................
5 Y A
Call Reports
FDIC Report
Public Law 91-508  Reports
State Reports
Tax Records .......................................
20 Y C
Trial Balances (All) except where noted otherwise.
1 Y A
CAPITAL
Dividend Check Records ............................
7 Y A
Proxy Records .....................................
2 Y A
PERSONNEL
Attendance Records (Time Cards, etc.) .............
2 Y A
Salary Records ....................................
3 Y A
Disability Records ................................
5 Y After termination of employee
Pension Records & Profit Sharing ..................
P
Personnel Files ...................................
5 Y After termination of employee Note: Only important records such as history records should be retained for 5 years.
TAX FORMS
Employee Withholding Exemption Certificate W-4 ....
4 Y After termination of employee
Quarterly Report on Tax Payments Forms 940, 941 ...
7 Y C
Withholding Tax Forms W-2, W-3 ....................
4 Y After due date of tax or the date such tax is paid, whichever is later.
INVESTMENTS
Investment Ledger .................................
P
Brokers' Confirmation .............................
2 Y A
Brokers' Invoices .................................
10 Y C
Brokers' Statements ...............................
10 Y A
Buy and Sell Orders ...............................
5 Y A
Dividend Records ..................................
5 Y C
Investment and Securities .........................
7 Y C
Files
Assignments
Correspondence
Court Orders
Receipts
Et Cetera
Journals Containing Details Supporting Ledgers and Tax Returns .....................................
7 Y C
Others ............................................
3 M A
Customer Safekeeping ..............................
4 Y A
Receipts
Statements
Agreements or Contracts
Ledgers
CHECKING ACCOUNTS
Master File Change ................................
5 Y A
Unposted Items ....................................
9 M A
Overdrafts ........................................
6 M A
Stop Payment Request ..............................
1 Y A
Service Charges ...................................
3 M A
Customer Statement ................................
10 Y A
Transaction Journal ...............................
6 M 5 years if needed to reconstruct account
Trial Balance .....................................
6 M 5 years if needed to reconstruct account
Proof Machine Listings or Entry Run ...............
6 M same as above
"On Us" Microfilm (checks and deposits) ...........
10 Y A
Transit Microfilm .................................
10 Y A
Correction Orders (Additions and Deletions) .......
2 Y A
New Account Source Documents ......................
6 M A
Account Suspect Reports ...........................
optional
Dormant Account Report ............................
6 M A
NSF Notices or Report .............................
6 M A
Signature Cards ...................................
20 Y B
Resolutions .......................................
20 Y B
Exception Reports .................................
3 Y A
SAVINGS ACCOUNTS
Daily Transactions Journal ........................
6 M 5 years if needed to show account activity
Trial Balance .....................................
6 M same as above
Exceptions Report .................................
1 Y A
Open Accounts .....................................
1 Y A
Closed Accounts ...................................
10 Y A
Inactive Accounts .................................
1 Y A (Permanent if
report does not include previous accounts)
Accounts taken into Income ........................
1 Y same as above
Edit Report .......................................
3 M A
Interest Report ...................................
2 Y A
1099 Listings .....................................
optional
Master File Change ................................
5 Y A
Deposit and Withdrawal Slips ......................
10 Y A
Savings Checks Report .............................
10 Y A
Savings Statements ................................
10 Y A
New Account Source Documents ......................
2 Y A
Passbooks .........................................
Cancel by perforation and return to customer or take up book and destroy after 1 month.
Signature Cards ...................................
10 Y B
CERTIFICATES OF DEPOSIT OR SAVINGS CERTIFICATES Certificates (after date paid) ....................
10 Y B
Trial Balance (exception to Accounting Section) ...
10 Y A
Payment Journal ...................................
10 Y A
Edit Report .......................................
3 M A
Interest Accrual Record ...........................
2 Y A
Exceptions Report .................................
2 Y A
Paid Out Lists ....................................
10 Y A
Maturity Schedules ................................
1 Y B
Interest Due Report ...............................
1 Y A
New Account Source Documents ......................
2 Y A
Master File Change ................................
5 Y A
1099 Listing ......................................
optional
Interest Check Report .............................
10 Y A
Signature Cards ...................................
10 Y B
COMMERCIAL LOANS
Transaction Journals ..............................
2 Y A
Collateral Substitution Records ...................
20 Y B
Collateral Receipts ...............................
20 Y B
Collateral Register ...............................
20 Y B
Margin Records ....................................
5 Y B
Debit and Credit Entries (General Ledger) .........
P
Debit and Credit Entries other than General Ledger
3 Y A
Liability Ledger ..................................
15 Y A
New Loan Report ...................................
2 Y A
Loans Paid Report .................................
2 Y A
Resolutions .......................................
10 Y B
Credit Files Containing Applications,
Authorizations, Appraisals, Credit Reports, etc..
5 Y B
Interest Records ..................................
10 Y C
Payment Records ...................................
2 Y A
Loan Applications .................................
5 Y B
Financial Statements ..............................
5 Y B
Trial Balances (if needed to show complete history of borrower) ....................................
5 Y A
Past Due Report ...................................
optional
Loan Exception Report .............................
1 Y A
Monetary Reject Report ............................
1 Y A
Batch Balancing Records ...........................
1 Y A
Source Documents ..................................
2 Y A
Edit Reports ......................................
3 M A
Master File Change ................................
5 Y A
Reports Supporting Tax Returns ....................
10 Y C
Loan Status Reports ...............................
optional
Paid Notes Undelivered ............................
5 Y After note is paid
Charge Off Records ................................
20 Y A
Rebate Records ....................................
2 Y After note is paid
Accrual Records ...................................
10 Y C
CHRISTMAS SAVINGS OR SIMILAR CLUB Checks (cancelled--after paid) ....................
1 Y B
Check Register ....................................
1 Y B
Coupons (deposit tickets) .........................
1 Y A
Trial Balance .....................................
1 Y A
Transaction Journal ...............................
1 Y A
Withdrawal Receipts ...............................
1 Y A
Passbooks/Coupon Books ............................
Cancel by perforation and return to customer or take up book and destroy after 1 month.
New Account Source Documents ......................
1 Y A
Master File Change ................................
1 Y A
Edit Report .......................................
1 Y A
Signature Cards ...................................
1 Y B
INSTALLMENT LOANS Payment Journal ...................................
3 Y A
Trial Balances (if needed to show complete history of borrower) ....................................
5 Y A
New Loan Report ...................................
3 Y A
Loans Paid Report .................................
2 Y A
Past Due Report ...................................
optional
Loan Exception Report .............................
1 Y A
Monetary Reject Report ............................
1 Y A
Batch Balancing Records ...........................
1 Y A
Escrow Reports (Dealer Reserve Documents) .........
10 Y A
Charge Off Report .................................
20 Y A
Floor Plan Reports ................................
2 Y After agreement expires
Source Documents ..................................
6 M A
Edit Report .......................................
3 M A
Master File Change ................................
5 Y A
Collateral Reports ................................
20 Y After collateral is released
Debit and Credit Entries ..........................
P
Debit and Credit Entries other than General Ledger
3 Y A
Interest Records ..................................
10 Y C
Reports Supporting Tax Returns ....................
10 Y C
Loans Status Reports ..............................
optional
Credit Files Containing Applications,
Authorizations, Appraisals, Credit Reports, etc..
5 Y A
Paid Notes Undelivered ............................
5 Y After note is paid
Rebate Records ....................................
2 Y After note is paid
OVERDRAFT CHECKING PLANS--LINES OF CREDIT
Payment Journal ) Trial Balances )
Past Due Report ) ...............
Master File Changes ) Reports Supporting Tax Returns ) Credit Files )
(Refer to applicable (Checking Account or (Installment Loan (Department record (retention section.
REAL ESTATE LOANS
Same as Installment Loans Except: Delete: Floor Plan Reports
OFFICIAL CHECKS AND DRAFTS
Note: These may or may not be by-products of an automated system;
however, this retention schedule is included for compliance with the Bank Secrecy Act and  Public Law 91-508.
Cashier's Checks ..................................
7 Y After paid
Cashier's Check Registers .........................
7 Y A
Certified Checks and Receipts .....................
7 Y After paid
Certified Check Registers .........................
7 Y A
Drafts (cancelled) ................................
7 Y A
Draft Registers ...................................
7 Y A
Expense Checks (cancelled) ........................
7 Y After paid
Expense Check Registers ...........................
7 Y A
Expense Vouchers or Invoices ......................
7 Y A
Money Orders, Bank or Personal ....................
7 Y A
Money Order Registers .............................
7 Y A
Affidavits, Indemnities, etc .......................
P
Other Official Checks and Registers ...............
7 Y After paid
Records of Incoming and Outgoing Advices, Requests, or Instructions Pertaining to Transfer of Funds 10M or Over, Per Bank Secrecy Act (See Accounting Section) ........................................
5 Y A
CREDIT CARD DEPARTMENT
Activity Register of Accounting Entries
Detail Record ...................................
3 Y A
Records Supporting Tax Returns ..................
7 Y C
Credit Card Transactions ..........................
3 Y A
Adjustments
Listings
Payments
Sales Drafts
Statements ........................................
5 Y A
Charge Off Records ................................
7 Y C
Coupon Payment Records ............................
3 Y A
Merchants Activity Reports ........................
3 Y A
Deposit Document Forms ............................
3 Y A
New Accounts ......................................
2 Y A
Closed Accounts ...................................
2 Y A
Edit Reports ......................................
3 M A
Detail Payment Register ...........................
7 Y C
Trial Balances ....................................
1 Y A
Earnings Report ...................................
5 Y C
Master File Changes ...............................
5 Y A
Source Documents ..................................
6 M A
INTERNATIONAL DEPARTMENT
Collection Records or Registers ...................
6 Y After payment
Letters of Credit Records .........................
7 Y After cancellation
Currency Exchange Profit and Loss Records .........
7 Y C
Records Supporting Tax Returns ....................
10 Y C
Edit Reports ......................................
6 M A
Trial Balances ....................................
1 Y A
Master File Changes ...............................
5 Y A
Source Documents ..................................
6 M A
Cable Copies and Requisitions .....................
6 Y A
Draft Applications and Copies .....................
6 Y A
Foreign Exchange Records ..........................
6 Y A
Travelers Check Records ...........................
2 Y A
COLLECTIONS
Collection Receipt Copies .........................
2 Y A
Collection Register or Reports ....................
2 Y A
Report of Accounting Entries ......................
3 Y A
Edit Reports ......................................
1 Y A
Trial Balances ....................................
1 Y A
Source Documents ..................................
6 M A
TRUST DEPARTMENT
Advices of Payment ................................
1 Y A
Securities Department Bond and Coupon Collections Amortization Schedules ............................
Destroy when securities are disposed of.
Buy and Sell Orders ...............................
1 Y A
Cancelled Bonds and Cancelled Coupons .............
Return to issuing cor poration or cremate, retaining receipt or cremation certificate until the account is closed.
Cash Trial Balances ...............................
P
Corporate Trust Ledger ............................
7 Y A
Correspondence ....................................
P
Corporate Trust (Bond Issues)
Dividend
General
Irregular Transfer
Cost Cards, Securities ............................
5 Y A
Coupon Collection Record ..........................
18 M A
Coupon Envelopes ..................................
optional
Daily Statement of Trust Department ...............
3 Y A
Dividend Check Tapes (adding machine) .............
optional
Dividend Record Cards .............................
8 Y B
Dividend and Coupon Ledger ........................
until closed
Dividend and Interest Disbursement Checks .........
P
Dividend and Interest Disbursement List ...........
P
Document Files ....................................
P
Fee Cards .........................................
until closed
Journal Sheets, Accounting Division and Stock
Transfer ........................................
7 Y A
Ledger Records: Asset Ledger, Cash Ledger,
Investment Ledger, Stock Transfer Ledger and Mutual Income Foundation ........................
P
Listing for Form 1099 .............................
1 Y C
Minute Books, Trust Committee and Trust Investment Committee .......................................
50 Y A
Original Trust Entries (daily debits and credits and multiple forms) .............................
7 Y A
Paid Invoices; Tradesman, Professional (including attorney) and miscellaneous .....................
3 Y A
Note: In probate accounts retain three
years after expiration of time of appeal from order closing account.
Probate Slips .....................................
Destroy original when account is closed. Destroy duplicate after circulation.
Registered Mail Report ............................
3 Y A
Registration Journals .............................
until closed
Rent Collection, Mortgage and Land Contract
Collection (file accountant's copy) .............
5 Y A
Retirement and Profit Sharing Records .............
P
Signature Files ...................................
until closed
Stock Transfer Change-of-address Authority ........
1 Y B
Stock Transfer Memos ..............................
1 Y B
Stock Transfer Receipts ...........................
3 Y B
Stockholders List .................................
optional
Supporting Papers to Transfers ....................
10 Y A
Note: Except recorded instruments and
agreement from banks--return to transferor.
Surety Bonds ......................................
10 Y A
Tax Returns
Ad Valorem Tax Returns ..........................
2 Y C
Estate Tax Returns ..............................
15 Y C
Federal and State Income Tax Returns ............
5 Y C
Intangible Tax Returns ..........................
2 Y C
Social Security Returns .........................
5 Y C
Tellers Daily Register ..........................
7 Y A
Transfer Instructions ...........................
5 Y A
Transfer Journal Tapes ..........................
2 Y A
Transfer Tax Waivers ............................
until closed
Trust Checks ....................................
until closed
Trust Register ..................................
until closed
Vouchers, Probate Trust .........................
3 years after expiration of time of appeal from order closing account
Trial Balances ..................................
7 Y A
Edit Reports ....................................
1 Y A
Note: The retention periods for the Trust Department function were based on the BAI publication "The Bank Secrecy Act and Retention of Bank Records."
DUE FROM BANKS
Reconcilement Ledger or Register ..................
2 Y A
Bank Statement ....................................
1 Y A
Advices from Correspondents .......................
1 Y A
Drafts ............................................
7 Y After paid
Draft Registers ...................................
7 Y After paid
Note: Affidavits, Indemnity Bonds and all pertinent information pertaining
to issuance of duplicate checks.
P
DUE TO BANKS
Advices ...........................................
1 Y A
Reconcilement Ledger or Registers .................
2 Y A
Country Bank Ledger ...............................
5 Y A
Incoming Cash Letter Memo/or Credit ...............
6 M A
Incoming Cash Letters for Remittance ..............
6 M A
Proof Runs ........................................
2 Y A
Reconcilement Verification ........................
1 Y A
Opened Accounts Report ............................
1 Y A
Closed Accounts Report ............................
10 Y A
Resolutions .......................................
5 Y B
Signature Cards ...................................
5 Y B
Trial Balances ....................................
2 Y A
Undelivered Statements and Cancelled Checks .......
5 Y A
Master File Change ................................
3 Y A
Edit Report .......................................
6 M A
TELLERS
Cash Item Record ..................................
2 Y A
Return Items Record ...............................
1 Y A
Tellers' Proof Record .............................
3 Y A
Transaction Records (detail) ......................
3 Y A
Machine Journal Records ...........................
3 Y A
Transaction Log ...................................
3 Y A
Cash Total Report .................................
3 Y A
PROOF AND CLEARINGS
Clearing House Settlement Reports .................
6 M A
Advices of Corrections ............................
1 Y A
Microfilm .........................................
2 Y A
In Clearings Proof Report .........................
2 Y A
Out Clearings Proof Reports .......................
2 Y A
Outgoing Cash Letter Reports ......................
2 Y A
Master Tapes of Proof Machine .....................
2 Y A
Encoding Machine Tapes ............................
3 M A
GENERAL LEDGER
Debits and Credits ................................
P
Assets, Liabilities and Capital Account Ledgers ...
P
Daily Statement of Condition ......................
P
Transaction Journals ..............................
2 Y A
General Ledger Statement Reports ..................
P
Income Statement ..................................
7 Y C
Expense Statement .................................
7 Y C
Statements of Reserve Position ....................
1 Y A
Trial Balances ....................................
2 Y A
Federal Funds Reports .............................
1 Y A
Edit Reports ......................................
3 M A
Management Information Reports ....................
optional
Master File Update Reports ........................
5 Y A
P--Permanent
A--After Date of Record
Y--Year
B--After Account is Closed
M--Month
C--After Taxes are Filed
Statutory Authority: 1976 Code Sections 34-1-60, 34-3-510 through 34-3-550