Virginia Administrative Code › Title 8 - EDUCATION › Agency 20 - STATE BOARD OF EDUCATION › Chapter 800 - STANDARD FOR LICENSED FAMILY DAY HOMES › Part II - Administration › Section 8VAC20-800-60 - Children's records

Current through Register Vol. 40, No. 24, July 15, 2024
A. The provider
				  shall maintain an up-to-date record at the family day home for each enrolled
				  child.
B. A child's record shall
				  contain the following information:
1. Child's
				  full name, nickname (if any), sex, address, and birth date;
2. Emergency contact information including:
a. Name, home address, and telephone number
				  of each parent who has custody;
b.
				  Name, address and telephone number of each custodial parent's place of
				  employment;
c. Name, office address
				  and telephone number of the child's physician;
d. Name, address and telephone number of two
				  designated persons to contact in case of an emergency if the parent cannot be
				  reached;
e. Information on
				  allergies and intolerance to food, medication, or any other substances, and
				  actions to take in an emergency situation;
f. Name and policy number of the child's
				  medical insurance, if applicable;
g. Names of persons other than the custodial
				  parents who are authorized to pick up the child;
h. Appropriate legal paperwork when a
				  custodial parent does not authorize the provider to release the child to the
				  other parent; and
i. Chronic
				  physical problems, pertinent developmental information, and any special
				  accommodations needed;
3.
				  First and last dates of attendance;
4. Parent's signed acknowledgement of the
				  receipt of the information required by 8VAC20-800-70;
5. Proof of the child's age and identity and
				  the names and addresses of previously attended child day care and schools as
				  required by 8VAC20-800-80;
6.
				  Immunization records for the child as required by 8VAC20-800-90;
7. Results of the health examination for the
				  child as required by 8VAC20-800-100;
8. Written authorization for emergency
				  medical care should an emergency occur and the parent cannot be located
				  immediately unless the parent presents a written objection to provision of
				  medical treatment on religious or other grounds;
9. Written authorization if a caregiver is to
				  administer prescription or nonprescription medication to the child as required
				  by 8VAC20-800-700 A 2;
10. Written
				  authorization if the child is to participate in swimming or wading activities
				  as required by 8VAC20-800-660 B;
11. Written authorization if the child is
				  taken off the premises of the family day home as required by
				  8VAC20-800-980;
12. Special
				  instructions to the provider including, but not limited to, exception to an
				  infant's sleeping position as required in 8VAC20-800-590 A, recommendations for
				  the care and activities of a child with special needs as required in
				  8VAC20-800-620 A, and exception to an infant's being fed on demand as required
				  in 8VAC20-800-960 A;
13. Record of
				  any accidents or injuries sustained by the child while at the family day home
				  as required by 8VAC20-800-840; and
14. Documentation of the review of the
				  child's emergency contact information as required by 8VAC20-800-780
				  B.