reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part I - General Provisions › Section 6VAC35-101-80 - Serious incident reports

Current through Register Vol. 40, No. 24, July 15, 2024
A. The following
				  events shall be reported, in accordance with department procedures, within 24
				  hours to (i) the applicable court service unit; (ii) either the parent or legal
				  guardian, as appropriate and applicable; and (iii) the director or designee:
1. Any serious incident, accident, illness,
				  or injury to the resident;
2. The
				  death of a resident;
3. Any
				  suspected case of child abuse or neglect at the detention center, on a
				  detention center-sponsored event or excursion, or involving detention center
				  staff as provided in
				  6VAC35-101-90 (suspected child
				  abuse and neglect);
4. Any
				  disaster, fire, emergency, or other condition that may jeopardize the health,
				  safety, and welfare of residents; and
5. Any absence from the detention center
				  without permission.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part I - General Provisions › Section 6VAC35-101-90 - Suspected child abuse or neglect

Current through Register Vol. 40, No. 24, July 15, 2024
A. When there is
				  reason to suspect that a resident is an abused or neglected child, the matter
				  shall be reported immediately to the local department of social services as
				  required by § 63.2-1509 of the Code of Virginia and in accordance with written
				  procedures.
B. Written procedures
				  shall be distributed to all staff members and shall at a minimum provide for:
1. Handling accusations against
				  staff;
2. Reporting and documenting
				  suspected cases of child abuse and neglect;
3. Cooperating during any investigation;
				  and
4. Measures to be taken to
				  ensure the safety of the residents and the staff.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part I - General Provisions › Section 6VAC35-101-95 - Reporting criminal activity

Current through Register Vol. 40, No. 24, July 15, 2024
A. Written
				  procedures shall require staff to report all known criminal activity by
				  residents or staff to the facility administrator, including but not limited to
				  any physical abuse, sexual abuse, or sexual harassment and the offenses listed
				  in §§ 53.1-203 (felonies by prisoners); 18.2-55 (bodily injuries caused by
				  prisoners); 18.2-48.1 (abduction by prisoners); 18.2-64.1 (carnal knowledge of
				  certain minors); 18.2-64.2 (carnal knowledge of an inmate, parolee,
				  probationer, detainee, or pretrial or posttrial offender); and 18.2-477.1
				  (escapes from juvenile facility) of the Code of Virginia.
B. The facility administrator, in accordance
				  with written procedures, shall notify the appropriate persons or agencies,
				  including law enforcement, child protective services, and the department, if
				  applicable and appropriate, of suspected criminal violations by residents or
				  staff. Suspected criminal violations relating to the health and safety or human
				  rights of residents shall be reported to the director or designee.
C. The detention center shall assist and
				  cooperate with the investigation of any such complaints and allegations as
				  necessary.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part I - General Provisions › Section 6VAC35-101-100 - Grievance procedure

Current through Register Vol. 40, No. 24, July 15, 2024
A. Written
				  procedure shall provide that residents are oriented to and have continuing
				  access to a grievance procedure that provides for:
1. Resident participation in the grievance
				  process with assistance from staff upon request;
2. Investigation of the grievance by an
				  objective employee who is not the subject of the grievance;
3. Documented, timely responses to all
				  grievances with the reasons for the decision;
4. At least one level of appeal;
5. Administrative review of
				  grievances;
6. Protection from
				  retaliation or threat of retaliation for filing a grievance; and
7. Hearing of an emergency grievance within
				  eight hours.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 1 - General Provisions › Section 6VAC35-101-110 - Responsibilities of the governing authority

Current through Register Vol. 40, No. 24, July 15, 2024
A. The detention
					 center's governing body or authority (governing authority) shall be clearly
					 identified.
B. The governing
					 authority shall appoint a facility administrator to whom it delegates the
					 authority and responsibility for the on-site administrative direction of the
					 detention center.
C. A written
					 decision-making plan shall be developed and implemented and shall provide for a
					 staff person with the qualifications of a facility administrator to be
					 designated to assume the temporary responsibility for the operation of the
					 detention center. Each plan shall include an organizational chart.
D. Written procedures shall be developed and
					 implemented to monitor and evaluate service quality and effectiveness on a
					 systematic and on-going basis. Improvements shall be implemented when
					 indicated.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 1 - General Provisions › Section 6VAC35-101-120 - Insurance

Current through Register Vol. 40, No. 24, July 15, 2024
A. Documentation
					 of the following insurance coverage shall be maintained:
1. Liability insurance covering the premises
					 and the detention center's operations, including all employees and volunteers,
					 if applicable.
2. Insurance
					 necessary to comply with Virginia's minimum insurance requirements for all
					 vehicles used to transport residents, including vehicles owned by
					 staff.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 1 - General Provisions › Section 6VAC35-101-130 - Participation of residents in human research

Current through Register Vol. 40, No. 24, July 15, 2024
A. Written
					 procedures approved by its governing authority shall govern the review,
					 approval, and monitoring of human research. Human research means any systematic
					 investigation, involving a resident or a resident's parents, guardians, or
					 family members as the subject of the research, which may expose the subject to
					 physical or psychological injury and which departs from the application of
					 established and accepted therapeutic methods appropriate to meet the
					 individual's needs. Human research does not include statistical analysis of
					 information readily available on the subject that does not contain any
					 identifying information or research exempted by federal research regulations
					 pursuant to 45 CFR
					 46.101(b).
B. Information on residents shall be
					 maintained as provided in
					 6VAC35-101-330 (maintenance of
					 residents' records) and all records and information related to the human
					 research shall be kept confidential in accordance with applicable laws and
					 regulations.
C. The procedures may
					 require periodic progress reports of any research project and a formal final
					 report of all completed research projects.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 2 - Hiring › Section 6VAC35-101-140 - Job descriptions

Current through Register Vol. 40, No. 24, July 15, 2024
A. There shall
					 be a written job description for each position that, at a minimum, includes
					 the:
1. Job title or position;
2. Duties and responsibilities of the
					 incumbent;
3. Job title or
					 identification of the immediate supervisor; and
4. Minimum education, experience, knowledge,
					 skills, and abilities required for entry-level performance of the
					 job.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 2 - Hiring › Section 6VAC35-101-150 - Qualifications

Current through Register Vol. 40, No. 24, July 15, 2024
A. Detention
					 centers subject to (i) the rules and regulations of the governing authority or
					 (ii) the rules and regulations of a local government personnel office shall
					 develop written minimum entry-level qualifications in accordance with the rules
					 and regulations of the supervising personnel authority. Detention centers not
					 subject to rules and regulations of the governing authority or a local
					 government personnel office shall follow the minimum entry-level qualifications
					 of the Virginia Department of Human Resource Management.
B. When services or consultations are
					 obtained on a contractual basis, they shall be provided by professionally
					 qualified personnel.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 2 - Hiring › Section 6VAC35-101-155 - Employee tuberculosis screening and follow-up

Current through Register Vol. 40, No. 24, July 15, 2024
A. On or before
					 the employee's start date at the facility and at least annually thereafter each
					 employee shall submit the results of a tuberculosis screening assessment that
					 is no older than 30 days. The documentation shall indicate the screening
					 results as to whether there is an absence of tuberculosis in a communicable
					 form.
B. Employees shall undergo a
					 subsequent tuberculosis screening or evaluation, as applicable, in the
					 following circumstances:
1. The employee comes
					 into contact with a known case of infectious tuberculosis; and
2. The employee develops chronic respiratory
					 symptoms of three weeks' duration.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 2 - Hiring › Section 6VAC35-101-160 - Physical examination

Current through Register Vol. 40, No. 24, July 15, 2024
When the qualifications for a position require a given
						set of physical abilities, all persons selected for such positions shall be
						examined by a physician at the time of employment to ensure that they have the
						level of medical health or physical ability required to perform assigned
						duties. Persons hired into positions that require a given set of physical
						abilities may be reexamined annually in accordance with written
						procedures.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 2 - Hiring › Section 6VAC35-101-170 - Employee and volunteer background checks

Current through Register Vol. 40, No. 24, July 15, 2024
A. Except as
					 provided in subsection B of this section, all persons who (i) accept a position
					 of employment at, (ii) volunteer on a regular basis and will be alone with a
					 resident in the performance of their duties, or (iii) provide contractual
					 services directly to a resident on a regular basis and will be alone with a
					 resident in the performance of that person's duties shall undergo the following
					 background checks in accordance with § 63.2-1726 of the Code of Virginia to
					 ascertain whether there are criminal acts or other circumstances that would be
					 detrimental to the safety of residents:
1. A
					 reference check;
2. A criminal
					 history record check;
3.
					 Fingerprint checks with the Virginia State Police and Federal Bureau of
					 Investigation (FBI);
4. A central
					 registry check with Child Protective Services; and
5. A driving record check if applicable to
					 the individual's job duties.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 3 - Employee Orientation and Training › Section 6VAC35-101-180 - Required initial orientation

Current through Register Vol. 40, No. 24, July 15, 2024
A. Initial
					 orientation shall be provided to all full-time and part-time staff, relief
					 staff, and contractors who provide services to residents on a regular basis, in
					 accordance with each position's job description.
B. Before the expiration of the individual's
					 seventh work day at the facility, each employee shall be provided with a basic
					 orientation on the following:
1. The
					 facility;
2. The population
					 served;
3. The basic objectives of
					 the program;
4. The facility's
					 organizational structure;
5.
					 Security, population control, emergency preparedness, and evacuation procedures
					 as provided for in
					 6VAC35-101-510 (emergency and
					 evacuation procedures);
6. The
					 practices of confidentiality;
7.
					 The residents' rights;
8. The basic
					 requirements of and competencies necessary to perform in his
					 positions;
9. The facility's
					 program philosophy and services;
10. The facility's behavior management
					 program as provided for in
					 6VAC35-101-1070 (behavior
					 management);
11. The facility's
					 behavior intervention procedures and techniques, including the use of least
					 restrictive interventions and physical restraint;
12. The residents' rules of conduct and
					 responsibilities;
13. The
					 residents' disciplinary process as provided for in
					 6VAC35-101-1080 (disciplinary
					 process);
14. The residents'
					 grievance procedures as provided for in
					 6VAC35-101-100 (grievance
					 procedure);
15. Child abuse and
					 neglect and mandatory reporting as provided for in
					 6VAC35-101-80 (serious incident
					 reports) and
					 6VAC35-101-90 (suspected child
					 abuse or neglect);
16. Standard
					 precautions as provided for in
					 6VAC35-101-1010 (infectious or
					 communicable diseases); and
17.
					 Documentation requirements as applicable to the position's duties.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 3 - Employee Orientation and Training › Section 6VAC35-101-190 - Required initial training

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each
					 full-time and part-time employee and relief staff shall complete initial,
					 comprehensive training that is specific to the individual's occupational class,
					 is based on the needs of the population served, and ensures that the individual
					 has the competencies to perform the position's duties.
1. Direct care staff shall receive at least
					 40 hours of training, inclusive of all training required by this section, in
					 their first year of employment.
2.
					 Contractors shall receive training required to perform their position
					 responsibilities in a detention center.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 3 - Employee Orientation and Training › Section 6VAC35-101-200 - Retraining

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each
					 full-time and part-time employee and relief staff shall complete retraining
					 that is specific to the individual's occupational class, the position's job
					 description, and addresses any professional development needs.
B. All full-time and part-time employees and
					 relief staff shall complete an annual training refresher on the facility's
					 emergency preparedness and response plan and proceduresas provided for in
					 6VAC35-101-480 (emergency and
					 evacuation procedures).
C. All
					 direct care staff shall receive at least 40 hours of training annually that
					 shall include training on the following:
1.
					 Suicide preventionas provided for in
					 6VAC35-101-1020 (suicide
					 prevention);
2. Standard
					 precautions as provided for in
					 6VAC35-101-1010 (infectious or
					 communicable diseases);
3.
					 Maintaining appropriate professional relationships;
4. Interaction among staff and
					 residents;
5. Residents' rights,
					 including but not limited to the prohibited actions provided for in
					 6VAC35-101-650 (prohibited
					 actions);
6. Child abuse and
					 neglectand mandatory reporting as provided for in
					 6VAC35-101-80 (serious incident
					 reports) and
					 6VAC35-101-90 (suspected child
					 abuse or neglect); and
7. Behavior
					 intervention procedures.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-210 - Written personnel procedures

Current through Register Vol. 40, No. 24, July 15, 2024
Written personnel procedures approved by the governing
						authority or facility administrator shall be developed, implemented, and
						readily accessible to each staff member.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-220 - Code of ethics

Current through Register Vol. 40, No. 24, July 15, 2024
A written code of ethics shall be available to all
						employees.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-230 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-240 - Notification of change in driver's license status

Current through Register Vol. 40, No. 24, July 15, 2024
Staff whose job responsibilities may involve transporting
						residents shall be required to (i) maintain a valid driver's license and (ii)
						report to the facility administrator or designee any change in their driver's
						license status including but not limited to suspensions, restrictions, and
						revocations.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-250 - Political activity

Current through Register Vol. 40, No. 24, July 15, 2024
Written procedures governing any campaigning, lobbying,
						and political activities by employees that are consistent with applicable
						statutes and state or local policies shall be developed and implemented. The
						procedure shall be made available to all employees.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 4 - Personne › Section 6VAC35-101-260 - Physical or mental health of personnel

Current through Register Vol. 40, No. 24, July 15, 2024
When an individual poses a direct threat to the health
						and safety of a resident, others at the facility, or the public or is unable to
						perform essential job-related functions, that individual shall be removed
						immediately from all duties involved in the direct care or direct supervision
						of residents. The facility may require a medical or mental health evaluation to
						determine the individual's fitness for duty prior to returning to duties
						involving the direct care or direct supervision of residents. The results of
						any medical information or documentation of any disability-related inquiries
						shall be maintained separately from the employee's personnel records maintained
						in accordance with
						6VAC35-101-310 (personnel records).
						For the purpose of this section a direct threat means a significant risk of
						substantial harm.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 5 - Volunteers › Section 6VAC35-101-270 - Definition of volunteers or interns

Current through Register Vol. 40, No. 24, July 15, 2024
For the purpose of this chapter, volunteer or intern
						means any individual or group who of their own free will provides goods and
						services without competitive compensation.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 5 - Volunteers › Section 6VAC35-101-280 - Selection and duties of volunteers and interns

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any detention
					 center that uses volunteers or interns shall develop and implement written
					 procedures governing their selection and use. Such procedures shall provide for
					 the objective evaluation of persons and organizations in the community who wish
					 to associate with the residents.
B.
					 Volunteers and interns shall have qualifications appropriate for the services
					 provided.
C. The responsibilities
					 of interns and individuals who volunteer on a regular basis shall be clearly
					 defined in writing.
D. Volunteers
					 and interns shall neither be responsible for the duties of direct care staff
					 nor for the direct supervision of the residents.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 5 - Volunteers › Section 6VAC35-101-290 - Background checks for volunteers and interns

Current through Register Vol. 40, No. 24, July 15, 2024
A. Any
					 individual who (i) volunteers on a regular basis or is an intern and (ii) will
					 be alone with a resident in the performance of that person's duties shall be
					 subject to the background check requirements in
					 6VAC35-101-170 A (employee and
					 volunteer background checks).
B.
					 Documentation of compliance with the background check requirements shall be
					 maintained for each intern and volunteer for whom a background check is
					 required. Such records shall be kept in accordance with
					 6VAC35-101-310 (personnel
					 records).
C. A detention center
					 that uses volunteers or interns shall have procedures for supervising
					 volunteers or interns, on whom background checks are not required or whose
					 background checks have not been completed, who have contact with
					 residents.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 5 - Volunteers › Section 6VAC35-101-300 - Volunteer and intern orientation and training

Current through Register Vol. 40, No. 24, July 15, 2024
A. Volunteers
					 and interns shall be provided with a basic orientation on the following:
1. The facility;
2. The population served;
3. The basic objectives of the
					 facility;
4. The facility's
					 organizational structure;
5.
					 Security, population control, emergency, emergency preparedness, and evacuation
					 procedures;
6. The practices of
					 confidentiality;
7. The residents'
					 rights, including but not limited to the prohibited actions provided for in
					 6VAC35-101-650 (prohibited
					 actions); and
8. The basic
					 requirements of and competencies necessary to perform their duties and
					 responsibilities.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 6 - Records › Section 6VAC35-101-310 - Personnel records

Current through Register Vol. 40, No. 24, July 15, 2024
A. Separate
					 up-to-date written or automated personnel records shall be maintained on each
					 (i) employee and (ii) volunteer or intern on whom a background check is
					 required.
B. The records of each
					 employee shall include:
1. A completed
					 employment application form or other written material providing the
					 individual's name, address, phone number, and social security number or other
					 unique identifier;
2. Educational
					 background and employment history;
3. Documentation of required reference
					 check;
4. Annual performance
					 evaluations;
5. Date of employment
					 for each position held and separation date;
6. Documentation of compliance with
					 requirements of Virginia law regarding child protective services and criminal
					 history background investigations;
7. Documentation of the verification of any
					 educational requirements and of professional certification or licensure, if
					 required by the position;
8.
					 Documentation of all training required by this chapter and any other training
					 received by individual staff; and
9. A current job description.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 6 - Records › Section 6VAC35-101-320 - Reserved

Current through Register Vol. 40, No. 24, July 15, 2024
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 6 - Records › Section 6VAC35-101-330 - Maintenance of residents' records

Current through Register Vol. 40, No. 24, July 15, 2024
A. A separate
					 written or automated case record shall be maintained for each resident that
					 shall include all correspondence and documents received by the detention center
					 relating to the care of that resident and documentation of all case management
					 services provided.
B. A separate
					 health record shall be kept on each resident. The resident's active health
					 records shall be kept in accordance with
					 6VAC35-101-1030 (residents' health
					 care records), this section, and applicable laws and regulations.
C. Each case record and health record shall
					 be kept (i) up to date, (ii) in a uniform manner, and (iii) confidential from
					 unauthorized access. Case records shall be released in accordance with §§
					 16.1-300 and 16.1-309.1 of the Code of Virginia and applicable state and
					 federal laws and regulations.
D.
					 Written procedures shall provide for the management of all records, written and
					 automated, and shall describe confidentiality, accessibility, security, and
					 retention of records pertaining to residents, including:
1. Access, duplication, dissemination, and
					 acquisition of information only to persons legally authorized according to
					 federal and state laws;
2. If
					 automated records are utilized, the procedures shall address:
a. How records are protected from
					 unauthorized access;
b. How records
					 are protected from unauthorized Internet access;
c. How records are protected from
					 loss;
d. How records are protected
					 from unauthorized alteration; and
e. How records are backed up.
3. Security measures to protect
					 records from (i) loss, unauthorized alteration, inadvertent or unauthorized
					 access, or disclosure of information; and (ii) during transportation of records
					 between service sites;
4.
					 Designation of person responsible for records management; and
5. Disposition of records in the event the
					 detention center ceases to operate.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part II - Administrative and Personnel › Article 6 - Records › Section 6VAC35-101-340 - Face sheet

Current through Register Vol. 40, No. 24, July 15, 2024
A. At the time
					 of admission each resident's record shall include, at a minimum, a completed
					 face sheet that contains the following:
1.
					 The resident's full name, last known residence, birth date, birthplace, sex,
					 race, unique numerical identifier, religious preference, and admission date;
					 and
2. Names, addresses, and
					 telephone numbers of the applicable court service unit, emergency contacts, and
					 parents or legal guardians, as appropriate and applicable.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-350 - Buildings and inspections

Current through Register Vol. 40, No. 24, July 15, 2024
A. All newly
				  constructed buildings, major renovations to buildings, and temporary structures
				  shall be inspected and approved by the local building official. Approval shall
				  be documented by a certificate of occupancy.
B. A current copy of the facility's annual
				  inspection by fire prevention authorities indicating that all buildings and
				  equipment are maintained in accordance with the Virginia Statewide Fire
				  Prevention Code (13VAC5-51) shall be maintained. If the fire prevention
				  authorities have failed to timely inspect the detention center's buildings and
				  equipment, documentation of the facility's request to schedule the annual
				  inspection as well as documentation of any necessary follow-up with fire
				  prevention authorities shall be maintained.
C. A current copy of the detention center's
				  annual inspection and approval, in accordance with state and local inspection
				  laws, regulations, and ordinances, of the systems listed below shall be
				  maintained. These inspections shall be of the:
1. General sanitation;
2. Sewage disposal system;
3. Water supply; and
4. Food service operations.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-360 - Equipment and systems inspections and maintenance

Current through Register Vol. 40, No. 24, July 15, 2024
A. All safety,
				  emergency, and communications equipment and systems shall be inspected, tested,
				  and maintained by designated staff in accordance with the manufacturer's
				  recommendations or instruction manuals or, absent such requirements, in
				  accordance with a schedule that is approved by the facility administrator.
				  Testing of such equipment and systems shall, at a minimum, be conducted
				  quarterly.
B. Whenever safety,
				  emergency, and communications equipment or a system is found to be defective,
				  immediate steps shall be taken to rectify the situation and to repair, remove,
				  or replace the defective equipment.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-370 - Alternate power source

Current through Register Vol. 40, No. 24, July 15, 2024
The facility shall have access to an alternate power source
					 for use in an emergency.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-380 - Heating and cooling systems and ventilation

Current through Register Vol. 40, No. 24, July 15, 2024
A. Heat shall be
				  distributed in all rooms occupied by the residents such that a temperature no
				  less than 68°F is maintained, unless otherwise mandated by state or federal
				  authorities.
B. Air conditioning or
				  mechanical ventilating systems, such as electric fans, shall be provided in all
				  rooms occupied by residents when the temperature in those rooms exceeds
				  80°F.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-390 - Lighting

Current through Register Vol. 40, No. 24, July 15, 2024
A. Sleeping and
				  activity areas shall provide natural lighting.
B. All areas within buildings shall be
				  lighted for safety and the lighting shall be sufficient for the activities
				  being performed.
C. There shall be
				  night lighting sufficient to observe residents.
D. Operable flashlights or battery powered
				  lanterns shall be accessible to each direct care staff member on
				  duty.
E. Outside entrances and
				  parking areas shall be lighted.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-400 - Plumbing and water supply; temperature

Current through Register Vol. 40, No. 24, July 15, 2024
A. Plumbing shall
				  be maintained in operational condition, as designed.
B. An adequate supply of hot and cold running
				  water shall be available at all times.
C. Precautions shall be taken to prevent
				  scalding from running water. Water temperatures should be maintained at 100°F
				  to 120°F.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-410 - Drinking water

Current through Register Vol. 40, No. 24, July 15, 2024
A. In all detention
				  centers constructed after January 1, 1998, all sleeping areas shall have fresh
				  drinking water for the residents' use.
B. All activity areas shall have potable
				  drinking water available for the residents' use.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-420 - Toilet facilities

Current through Register Vol. 40, No. 24, July 15, 2024
A. There
				  shall be toilet facilities available for resident use in all sleeping rooms for
				  each detention center constructed after January 1, 1998.
B. There shall be at least one toilet, one
				  hand basin, and one shower or bathtub for every eight residents for detention
				  centers constructed on or before December 27, 2007. There shall be one toilet,
				  one hand basin, and one shower or tub for every four residents in any building
				  constructed or structurally modified on or after December 28, 2007.
C. There shall be at least one bathtub in
				  each facility.
D. The maximum
				  number of staff members on duty in the living unit shall be counted in
				  determining the required number of toilets and hand basins when a separate
				  bathroom is not provided for staff.
Statutory Authority: §§ 16.1-322.7 and 66-10 of the Code
						of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-430 - Sleeping areas

Current through Register Vol. 40, No. 24, July 15, 2024
A. Males and
				  females shall have separate sleeping rooms.
B. Beds shall be at least three feet apart at
				  the head, foot, and sides; and double-decker beds shall be at least five feet
				  apart at the head, foot, and sides.
C. Sleeping quarters established,
				  constructed, or structurally modified after July 1, 1981, shall have:
1. At least 80 square feet of floor area in a
				  bedroom accommodating one person;
2. At least 60 square feet of floor area per
				  person in rooms accommodating two or more persons; and
3. Ceilings with a primary height at least
				  7-1/2 feet in heightexclusive of protrusions, duct work, or dormers.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-440 - Furnishings

Current through Register Vol. 40, No. 24, July 15, 2024
All furnishings and equipment shall be safe, clean, and
					 suitable to the ages and number of residents.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-450 - Disposal of garbage and management of hazardous materials

Current through Register Vol. 40, No. 24, July 15, 2024
A. Provision shall
				  be made for the collection and legal disposal of all garbage and waste
				  materials.
B. All flammable, toxic,
				  medical, and caustic materials within the facility shall be stored, used, and
				  disposed of in appropriate receptacles and in accordance with federal, state,
				  and local requirements.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-460 - Smoking prohibition

Current through Register Vol. 40, No. 24, July 15, 2024
Tobacco products, including cigarettes, cigars, pipes, and
					 smokeless tobacco, such as chewing tobacco or snuff, shall not be used by staff
					 or visitors in any areas of the facility or its premises where residents may
					 see or smell the tobacco product.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-470 - Space utilization

Current through Register Vol. 40, No. 24, July 15, 2024
A. Each detention
				  center shall provide for the following:
1.
				  Indoor and outdoor recreation areas;
2. Kitchen facilities and equipment for the
				  preparation and service of meals;
3. Space and equipment for laundry, if
				  laundry is done at the detention center;
4. A designated visiting area that permits
				  informal communication between residents and visitors, including opportunity
				  for physical contact in accordance with written procedures;
5. Storage space for items such as first aid
				  equipment, household supplies, recreational equipment, and other
				  materials;
6. Space for
				  administrative activities including, as appropriate to the program,
				  confidential conversations and the storage of records and materials;
				  and
7. A central medical room with
				  medical examination facilities developed and equipped in consultation with the
				  health authority.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-480 - Kitchen operation and safety

Current through Register Vol. 40, No. 24, July 15, 2024
A. Meals shall be
				  served in areas equipped with tables and benches or chairs that are size and
				  age appropriate for the residents.
B. Written procedures shall govern access to
				  all areas where food or utensils are stored and the inventory and control of
				  all culinary equipment to which the residents reasonably may be expected to
				  have access.
C. Walk-in
				  refrigerators and freezers shall be equipped to permit emergency
				  exits.
D. Bleach or another
				  sanitizing agent approved by the federal Environmental Protection Agency to
				  destroy bacteria shall be used in laundering table and kitchen
				  linens.
E. Residents shall not be
				  permitted to work in the detention center's food service.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-490 - Maintenance of the buildings and grounds

Current through Register Vol. 40, No. 24, July 15, 2024
A. The interior and
				  exterior of all buildings and grounds shall be safe, maintained, and reasonably
				  free of clutter and rubbish. This includes, but is not limited to, (i) required
				  locks, mechanical devices, indoor and outdoor equipment, and furnishings and
				  (ii) all areas where residents, staff, and visitors reasonably may be expected
				  to have access.
B. All buildings
				  shall be reasonably free of stale, musty, or foul odors.
C. Buildings shall be kept reasonably free of
				  flies, roaches, rats, and other vermin.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 35 - DEPARTMENT (BOARD) OF JUVENILE JUSTICE › Chapter 101 - REGULATION GOVERNING JUVENILE SECURE DETENTION CENTERS › Part III - Physical Environment › Section 6VAC35-101-500 - Animals on the premises

Current through Register Vol. 40, No. 24, July 15, 2024
A. Animals
				  maintained on the premises shall be housed at a reasonable distance from
				  sleeping, living, eating, and food preparation areas, as well as a safe
				  distance from water supplies.
B.
				  Animals maintained on the premises shall be tested, inoculated, and licensed as
				  required by law.
C. The premises
				  shall be kept reasonably free of stray domestic animals.
D. Pets shall be provided with clean sleeping
				  areas and adequate food and water.
Statutory Authority
§§ 16.1-309.9, 16.1-322.7, and 66-10 of the Code of
						Virginia.