Pennsylvania Code › Title 55 - HUMAN SERVICES › Part II - Public Assistance Manual › Subpart F - Disbursements › Chapter 225 - BASIC AUTHORIZATION › BASIC AUTHORIZATION PROVISIONS FOR AFDC/GA › Section 225.22 - Definitions

Current through Register Vol. 54, No. 28, July 13, 2024
The following words and terms, when used in this chapter,
						have the following meanings, unless the context clearly indicates
						otherwise:
Deadline
-The deadline date for
						authorizations for a regular payment day will be 9 a.m. on the fifth workday
						before the payment day.
Effective date
-The date on which an
						action is to take place.
(i) The
					 effective date of an initial grant will be the date the applicant meets the
					 eligibility conditions, which will be the first day covered by the grant, as
					 set forth in §
											225.24 (relating to
					 procedures).
(ii) Usually the
					 effective date of a grant change will be the next regular payment date whose
					 deadline can be met. Reference should be made to §
											227.24 (relating to procedures)
					 for exceptions.
(iii) The effective
					 date of a discontinuance will be the next regular payment date whose deadline
					 can be met unless otherwise specified, as set forth in § 227.24.
Fiscal month
-For AFDC and GA assistance
						the fiscal month for a group of cases with the same regular payment day will
						start with the first semimonthly payment day for the group in the calendar
						month and will end with the day before the first semimonthly payment day in the
						following calendar month. SBP cases will be paid monthly. The fiscal month will
						begin with the regular payment day and will end with the day before the
						following regular payment day.
Initial grant
-The first payment
						authorized as the result of opening or reopening a case. The initial grant may
						be either a county disbursement or a central office disbursement. Central
						office disbursement will be the method of payment for initial grants unless
						there is a demonstrated immediate need for cash, as provided in Chapter 229
						(relating to county disbursement).
Mailing day
-The last workday before
						payment day. It will be the day checks are delivered to the post office for
						mailing.
One-time grant
-A disbursement which is
						not a regular grant. It can be a county disbursement only under certain
						conditions, as provided in Chapter 229, or a central office disbursement. An
						initial grant by county disbursement with regular central office disbursements
						to follow will be, for computer disbursement purposes, considered a one-time
						grant, that is, a one-time grant code will be used on the Authorization for
						Assistance, Form PA 122-E, as provided in Chapter 229.
Payment day
-The date placed on the
						check, or Regular Grant, according to the deadline and payment day schedules.
						The check will be intended to be received on the payment day but might be later
						because of variance in postal service.
Payment name
-The name of the eligible
						person or the head of the family for whom the payment is being made. There will
						be exceptions, such as guardianship, protective or vendor payee, and the
						like.
Prorated grant
-A grant for a period
						shorter or longer than that covered by a regular grant, and will be
						proportionate to the amount of that regular grant. Tables for calculating
						prorated grants are given in Chapter 233 (relating to proration and
						conversion).
Regular grant
-The semimonthly, or
						monthly for SBP, recurring disbursement made by the central disbursing office
						on scheduled payment days.
Replacements
-A payment, either county
						disbursement or central office disbursement, made in lieu of a check which has
						been lost, stolen, forged, returned, redeposited or mutilated. The requirements
						set forth in Chapter 229 and §
											231.24 (relating to procedures)
						must be met in order to replace a check out of the emergency fund.
Suspension
-A stoppage of checks. A case
						will usually be placed in suspension upon instructions by the county office but
						a case may be suspended by the central disbursing office under certain
						conditions, such as a check returned to Treasury by the client, or instructions
						from the Treasury Department because of lack of client cooperation involving an
						investigation of a lost check as provided in § 231.24. No checks may be
						disbursed, either central disbursement or county disbursement, while the case
						is in suspension.
This section cited in 55 Pa. Code §
													225.24 (relating to procedures);
						  55 Pa. Code §
													227.24 (relating to procedures);
						  and 55 Pa. Code §
													451.4 (relating to
						  procedures).