reglab/statecodes huggingface dataset:
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.19 - Abstract of Personal Property

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Treasurer's copies of the abstracts which are forwarded to the Comptroller General each year. These abstracts contain summary totals of personal property returned for taxation in the county.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.20 - Bankruptcy Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Files of bankruptcy cases involving property located in the county. Information includes legal court documents, legal papers, attached signatures, copies of tax assessment on property and other legal papers. This information is filed with the United States Bankruptcy Court.
B. Retention: 10 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.21 - Delinquent Tax Receipts

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Receipts for taxes not yet paid by property owners in the county. Information includes lot number, property number, year delinquent, delinquent amount, tax due, location of property, and name and address of property owner.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.22 - Nulla Bonas List

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Lists of persons owing taxes that could not be collected. Information includes year, district, number, name, amount, and total.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.23 - Claims

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Claims submitted to the Treasurer's Office requesting refunds of personal or vehicle taxes. Information includes receipt number, owner name, tax year, millage, property description, amount of taxes paid, date paid, reason for refund, owners' signature, mailing address, telephone number, social security number, refund information and signature of approving authority.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.24 - Daily Abstract of Property and Poll Tax Collected

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Daily record of property and poll taxes collected within each school district. Information includes date, school district number, name of person, amounts paid, bank deposit amount and name of bank.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.25 - Investment Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Reports all investments made by the county. Information includes type of investment, fund number, account number, document number, purchase date, and remarks. This information is summarized in the General Ledger.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.26 - Magistrate Reports of Fines and Fees

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Magistrates' monthly report to the county treasurer of fines and fees collected by their offices. Information includes record of fees, names, dates, criminal and traffic dockets with amounts, offenses, officers, dispositions, and receipt numbers.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.27 - Rollbacks

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Rollback tax differences computed when use of property changes upon conveyance of property to a new owner. Information includes name/address, tax map number, tax district, date, class, percent, acres/lots, number of improvements, assessed value, years, market value, use value, value tax, rollback tax, year.
B. Retention: 5 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.28 - Refund for Overpayment of Taxes

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of refunds granted for overpayment of taxes. Information includes date, receipt number, refund amount, name and address of taxpayer, and description/purpose of refund.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 8 - TREASURER › Section 12-508.29 - Vehicle Tax Collection Register

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of taxes collected on vehicles owned by county residents. Information includes date, receipt number, name, district, levy, date, make, body, identification number, taxes and total taxes.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.1 - Tax Execution Books

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of delinquent taxes turned over for execution. Information includes number of tax execution, name of defaulter, date of entry, amount of taxes, and penalties collected. Later volumes may contain property valuations.
B. Retention:
(1) Pre-1901 Tax Execution Books: Permanent. Microfilm optional.
(2) Post-1900 Tax Execution Books:
(a) When Corresponding Auditor's and Treasurer's Tax Duplicates Are Both Missing: Permanent. Microfilm optional.
(b) When Corresponding Auditor's or Treasurer's Tax Duplicates Exist: 10 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.2 - Delinquent Tax Sales Book

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents the seizure, levy, and sale of property for the non-payment of taxes. Information includes name of delinquent taxpayer, address, description of property seized, record of taxes due on described property, district, acres or lots, buildings, value, and amount due, total, date of auction, date made out, signature of tax collector, dates advertised, total taxes, purchaser, advertising costs, bid price, amount overbid, mileage costs, redeemed by, date, auctioneer, deed made, total tax, and costs.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.3 - Abatement Lists

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: List maintained by the tax collector of those county taxpayers receiving abatements on their taxes. Information includes record type, date, receipt number, abatement reason, name, and amount.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.4 - Delinquent Tax Digest

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Schedule of all taxable real estate and personal property in the county which has not been collected and is now considered delinquent. Information includes name and address of property owner, description of property, tax year, receipt number, map and parcel number, number of acres, number of lots, number of buildings, assessment value, and total tax amount.
B. Retention: 10 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.5 - Nulla Bonas

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record documenting a request for change, addition, or deletion of taxes. Information includes date, taxpayer's name and address, year, receipt number, new receipt number, reason for change, old/new receipt number, original/new assessment, initials of staff person working with original receipts, date and owners signature.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 9 - TAX COLLECTOR › Section 12-509.6 - Delinquent Tax Settlement Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Copies of paid tax executions issued to taxpayers upon payment of taxes and penalties. Information includes tax execution receipt, name and address of owner, description of property, tax receipt number, taxes and penalties due, total amount due.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.1 - Property Record Cards

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Cards arranged by tax map sheet, block, and lot numbers which record past and present ownership, appraisal information, as well as current assessments for each parcel of property in the county. Information includes property use, record number, tax district, tax map sheet number, block number, lot number, location, subdivision or parcel number, lot size, ownership, address, deed references, sales price, aerial photo number, sheet, parcel, acreage, plat reference, assessment, acreage per planimeter.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.2 - Aerial Photographs

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Aerial photographs of all real estate in the county. These photographs are used by the assessor's office for composing the tax maps.
B. Retention: Permanent.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.3 - Tax Maps

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Originals and copies of maps graphically representing each parcel of property in the county. Information includes location, boundaries of individual parcels, tax map sheet numbers, block numbers, lot numbers, revisions, and scale.
B. Retention: Permanent.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.4 - Soil Maps

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Maps used by assessors to help determine assessment values for agricultural real property to be valued based on use. Information includes soil map numbers and contour lines with code numbers that are used to identify soil types.
B. Retention: Until superseded or no longer used, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.5 - Applications for Special Assessment on Agricultural Real Property

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: This series contains applications from those granted special tax assessments on real property used for agricultural purposes. Information includes name shown on property tax record, social security number, tax map sheet reference, location of tract of land, number of acres, tax district, purpose of use, portion used for non-agricultural purposes, signature of owner or agent, date, and information on soil class of timber and crop land.
B. Retention: Until superseded or no longer valid, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.6 - Appraisal Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to determine appraisal values of all parcels of land in the county. Information includes parcel number, building, heat area, heat pump, electric, baseboard, add-ons, fireplace, garage, carport, basement finished/unfinished, yard improvements, concrete paving, asphalt paving, parcel identification number, class, type, date of appraisal, lump sum adjustment.
B. Retention:
(1) Non-Computer Generated Appraisal Records: Permanent. Microfilm optional.
(2) Computer Generated Appraisal Records: Permanent. Microfilm.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.7 - Property Transfer Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: A record of property conveyances in the county, used to update tax records. Information includes name, address of seller and buyer, map number, deed reference, plat book reference number, sales price, amount sold (acreage, lots, buildings) and school district.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.8 - Appeals of Assessment

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of appeals and proceedings created as the result of an appeal from a property owner concerning the amount of taxes assessed. Information includes name, tax map number, address, and reason for appeal.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.9 - Assessment Change

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of corrections made on assessment tax errors. Information includes tax map number, name/address of property owner, location of property, mobile home class/appraisal/assessment, class, acres/lots, appraisal acres or lots, improvements.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.10 - Notice of Classification, Appraisal, and Assessment

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records notifying taxpayers of property assessments. Information includes market value, ratio, assessment, tax map number, prior market value, percent of increase, property location, subdivision, legal description, mailing address, reason for change, tax district, and date of notice.
B. Retention: 1 year, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.11 - Rollbacks

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used in creating the rollback tax bill which records a reduction in property taxes due to changes in the use of the property to a lower assessment usage. Information includes names, dates, map numbers, acreage, market value, use value, assessments, roll back amounts, and applicable year.
B. Retention: 5 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.12 - Multiple Lot Discount Applications

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Applications submitted for a multiple lot discount. Information includes tax year, name of subdivision, total number of lots, total number of lots unsold, plat reference, deed book, deed book page, location, tax maps, tax district, improvements, mills per lot, and financing.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 10 - TAX ASSESSOR › Section 12-510.13 - Mobile Home Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records created by the Assessor pertaining to mobile homes in the county. Type of records may include mobile home license applications, mobile home moving permits, mobile home record cards, mobile home decal applications, mobile home transfers, mobile home listings, mobile home values lists, and mobile home assessment forms.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.1 - Plans and Specifications

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Consists of blueprints and other graphic illustrations of designs submitted by contractors for the construction, reconstruction or alteration of buildings within the county. These plans and accompanying specifications are submitted to ensure compliance with the county's building codes. Documents include site plan, scale of floor plan, elevation plan, electrical plan, typical wall section and foundation, and specifications.
B. Retention:
(1) Public Building Projects: Permanent. Microfilm optional.
(2) Other Building Projects: 1 year after issuance of certificate of occupancy, then destroy, unless needed for further reference.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.2 - Building Permits

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents permission granted by the county to construct buildings that comply with established building codes. Information includes permit number, name and address of real estate owner, location of building, type of work (i.e. new, alteration, repair, etc.) description of building, name of architect and of contractor, tax map number, zoning classification, water system, usage of property and signature of zoning administrator.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.3 - Planning and Zoning Commission Minutes

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Minutes of Planning and Zoning Commission meetings which include written descriptions of the administrative business conducted. Information includes dates of meetings, names of members present, matters discussed, and agenda packets.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.4 - Maps, Blueprints, and Drawings

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Maps, blueprints, and drawings submitted for building projects under construction. Information includes blueprints, maps, and drawings for commercial and residential projects.
B. Retention:
(1) Blueprints and/or Sepia for Public Building Projects: Permanent. Microfilm.
(2) Other Maps and Drawings for Public Building Projects: Permanent. Microfilm optional.
(3) Other Maps, Blueprints, and Drawings: Until no longer needed for reference, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.5 - Permits - Gas, Electrical, Mechanical, Plumbing

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records documenting permission granted by the county to perform electrical, mechanical, plumbing and gas work that complies with codes. Information includes application form, date, issued by, permit number, TMS number, decal number, fees, land owner, acreage, tax district, address of applicant, phone number, site address, directions, subdivision, business name, lot, block, type of work, heating/cooling, type of fuel, contractor, state license number, phone number, cost, completion date, signature of owner, contract or agent.
B. Retention: 3 years after completion of project, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.6 - Sign Permits

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records documenting permission granted by the county to erect a sign. Information includes application form, date, issued by, permit number, site address, business name, phone number, cost, completion date and signature of owner.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.7 - Septic Tank Permits

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents permission granted by the county to builders or developers for installing septic tank systems that meet the county's building codes. Information includes tank size, size of drainfills, and property location.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.8 - Inspection Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents inspections conducted to buildings under construction within the county to insure compliance with county building codes. Information includes builder's representative requesting each inspection, date performed, outcome of inspection, date completed, date utilities released, and notes from office staff to inspector.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.9 - Subdivision Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records documenting the planning and approval stages in the development of a subdivision in the county. Information includes subdivision plats, correspondence and approvals from the Planning Commission.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 11 - BUILDING/PLANNING AND DEVELOPMENT › Section 12-511.10 - Zoning and Variance Materials

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Materials relating to zoning and variance requests within the county. Information includes copy of request, notes, resolutions passed, maps, charts, and opposition.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 12 - VETERANS AFFAIRS › Section 12-512.1 - Index to Veterans Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Serves as a finding aid to the Veterans Files. The index is arranged alphabetically by name of veteran and contains the following information: name, address, service number, date of entry into service, discharge date, and numerical references for veterans files.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 12 - VETERANS AFFAIRS › Section 12-512.2 - Veterans Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records used to assist ex-servicemen in securing the benefits to which they are entitled under the provisions of federal legislation and under the terms of insurance policies issued by the federal government for their benefit. Various types of forms account for most of the documents contained in these files although some correspondence is included.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 13 - MAINTENANCE GARAGE/FLEET MAINTENANCE › Section 12-513.1 - Maintenance and Repair Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of maintenance and repairs performed on county owned vehicles. Information includes department, FRS class code, vehicle type/number, date in, time in, odometer reading, date completed, time completed, down time, hours, activity type, year, make, engine size, vehicle identification number, model, license number, transmission type, repair order instruction, mechanic number, hours, labor charge, labor total, driver comments, driver employee number, parts issued record, petroleum products issued, parts total, labor total, grand total, approved by, part number and description, price, accessories, total accessories, outside repairs, total outside repairs, vendor costs, name, address, city, customer order number, date, phone, order written by, terms, description of work, amount, gallons of gas, quarts of oil, pounds of grease, total labor, total parts, accessories, tax, total.
B. Retention: Until vehicle is disposed of or no longer in use, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 13 - MAINTENANCE GARAGE/FLEET MAINTENANCE › Section 12-513.2 - Fuel System Reports

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Report of the regular and diesel fuel dispensed at the county fuel depot. Information includes equipment number, date, time, employee number, card number, mileage, product code, quantity, expense charged and totals for equipment numbers.
B. Retention: 2 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 13 - MAINTENANCE GARAGE/FLEET MAINTENANCE › Section 12-513.3 - Work Orders

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Work orders for the repair and maintenance of vehicles and equipment. Information includes type of service requested, parts and labor required.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 13 - MAINTENANCE GARAGE/FLEET MAINTENANCE › Section 12-513.4 - County Vehicle Accident Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents accidents involving county vehicles. Information includes dates of accident, department involved, parties involved, vehicle county number, damage estimates, and settlements.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 14 - LIBRARY › Section 12-514.1 - Library Board Meeting Minutes and Agendas

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of proceedings at meetings of the Library Board. Information includes dates and times of meetings, members present, informational items, Director's Report Summary, Public Service Report Summary, financial information, policy approvals and motions made by the Board.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 14 - LIBRARY › Section 12-514.2 - Patron List

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: List of all library card holders. Information includes name and address, telephone number, place of employment (if applicable), school (if applicable), and signature of cardholder or parent.
B. Retention: Until superseded, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 14 - LIBRARY › Section 12-514.3 - Shelf List

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of each volume in the library. Information includes call number, author, title, publication date, acquisition date, description of book, and type book.
B. Retention: Until superseded, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 15 - EMERGENCY SERVICES › Section 12-515.1 - Patient Care Form

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records consist of DHEC forms completed by the attending paramedic listing the drug usage and other relevant data on the emergency call. Also includes payment authorization/billing forms. Records may be used by attorneys in litigation. Information includes patient identification, address, sex, race, date of birth, hospital transported to, disposition, safety equipment, patient status, incident location, preliminary impression, treatment procedure, drug used, site of trauma, advanced procedures, vital signs, comments, chief complaint, observation at scene, time record, DHEC permit number, auto plate number, attendants signature and billing information.
B. Retention: 10 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 15 - EMERGENCY SERVICES › Section 12-515.2 - Dispatch Cards for 911 Emergency Calls

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Forms documenting emergency calls dispatched to the Fire Department, the Sheriff's Department, the Police Department or to Emergency Medical Services. Information includes dispatch number, location, incident type, caller name, call back number, unit and dispatch information or unit and response information.
B. Retention: 3 year, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 15 - EMERGENCY SERVICES › Section 12-515.3 - 911 Phone Logs

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of incoming calls to 911. Information includes name, address, phone number, time and date of call.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 15 - EMERGENCY SERVICES › Section 12-515.4 - Radio Logs

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Log of the calls received, calls dispatched, and other radio traffic. Information includes date; time; verbal communications; complainant's name, address and phone number; and responding officer's unit number.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 15 - EMERGENCY SERVICES › Section 12-515.5 - EMS Accounts Receivable

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of billing to health insurance companies and uninsured patients for emergency medical service. Information includes date, account number, charges, amount paid, balances, type of service, description of illness, ordered by, total miles driven, insurance company information, medicare information, medicaid information, transported from, transported to, paramedic, EMT, driver, and service/supplies.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 16 - ANIMAL CONTROL › Section 12-516.1 - Animal Complaint Forms

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of animal complaints and action taken. Information includes request made by (name, address, city), directions, nature of complaint, actions taken, date, phone number, and complaint number.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 16 - ANIMAL CONTROL › Section 12-516.2 - Animal Control Release Form

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records documenting the release of all animals from the owner to the Animal Control Office relinquishing all rights of ownership to the animal. This contract specifies that after 24 hours the animal will become the property of the county. Information includes name, address, signature, date, type of animal, breed, sex, animal's name (if any), reason for giving up animal, stray or unwanted and temperament.
B. Retention: 5 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 16 - ANIMAL CONTROL › Section 12-516.3 - Adoption Agreement

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of animals adopted from Animal Control. Information includes adopter's information: name, address and phone number of person adopting the animal; Animal information: age, description, breed and sex of animal; adoption rules; date; signature; and fee.
B. Retention: 5 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 16 - ANIMAL CONTROL › Section 12-516.4 - Euthanasia Drug Usage

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records used to track the amount of drugs used per animal, as well as number of euthanized animals. Information includes date, number of cc's used, weight of animal, type of animal, control number, initials and time of day.
B. Retention: 5 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 16 - ANIMAL CONTROL › Section 12-516.5 - Animal Violation Ticket

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Notification of violation of the Animal Control Ordinance. Information includes type of violation, violation date, time, location, breed of animal, color of animal, officer's name, owner's name and address, signature of officer and date.
B. Retention: 3 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.1 - Ballots

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Consists of printed ballots from general elections. Information includes name of candidate, office running for, and space for write-in candidate.
B. Retention:
(1) Marked Ballots for Uncontested Elections: 2 years after certification of election, then destroy.
(2) Marked Ballots for Contested Elections: 2 years after decision on contested results is made, then destroy.
(3) Unmarked Ballots: 30 days after election, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.2 - Poll Managers Applications and Tests

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Record of individuals seeking position of certified poll manager, as well as poll manager test and test score. Information includes name, birth date, mailing address, telephone number, occupation, precinct, voter registration number, social security number, political party, applicant signature, test score, and date of application.
B. Retention: 5 years after date of test, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.3 - Petitions and Petition Summary Sheets

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Used to nominate candidates for office, to certify political parties, to propose an ordinance, to call for referenda on ordinances, to call for a referendum, or to change the existing form of government. Information includes petition: county, purpose of petition, signature and address of voters, registration certificate of voter, and precinct of voter; and petition receipt: name of candidate, name of office, date of election, number pages, total number signatures, date submitted, time submitted, signature of election commission member or clerk, number of signatures needed for petition approval, number of signatures found to be valid, number of signatures submitted on petition, signature of member of registration board or clerk, and date.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.4 - Absentee Ballot Requests (Applications for Absentee Ballots)

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents official requests for sending out absentee ballot applications. Information includes request number, date, party, name of voter, voter's address, home address, precinct number, registration number, name of requester and address, name/address of voter's relative, phone number, comments, application number and date mailed.
B. Retention: 2 years after date of election, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.5 - Election Material (Used)

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Materials used by the election commission during an election to document the collection of ballot box keys and to verify the election was run correctly. Information includes plastic key to ballot boxes, spoiled ballots, ballot box verification form name/address of verifier, red seal number (plastic key), type of election, name of witness, date, and computer diskettes used to tabulate election results.
B. Retention: 2 years after date of election, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.6 - South Carolina Election Commission Voter List

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Listing of all registered voters in the county. Information includes election number, election date, county code, precinct code, names, certificate numbers, addresses, social security numbers, date of birth and descriptions.
B. Retention: 4 years after date of election, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.7 - Inactive Voter List (Outdated Voter List)

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Listing of outdated registrations. Information includes names, certificate number, address, social security number, date of birth, occupation, registration, date, sex, race, height, weight and color of hair and eyes.
B. Retention: 2 years after date of election, then destroy
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.8 - Election Results

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Computer printout listing the precinct totals for candidates for political office. Information includes number of votes for each candidate and the total votes cast for election.
B. Retention: Permanent. Microfilm.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.9 - Federal Post Card Application and Registration

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Post cards printed by the federal government used to mail information in to Voter Registration. Information includes name, social security number, home address, mailing address, date of birth and signature.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.10 - Political Maps

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Maps created by the Research and Statistical Services Office showing political boundaries and political numbers of political subdivisions.
B. Retention: Until superseded, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.11 - Computer Printout Tallies

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Computer printouts generated by the State Election Commission showing a breakdown by race of the statistical data on various subdivisions. Information includes Decode, School Tally, City Council Tally, County Council Tally, Congressional District Tally, Senate District Tally, House District Tally, and Race Breakdown.
B. Retention: 10 years, then destroy.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 17 - VOTER REGISTRATION AND ELECTIONS › Section 12-517.12 - Application to Register to Vote

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Documents persons registering to vote in county elections. Records are active and inactive; inactive-deceased; inactive-convicted; inactive-moved; and inactive-over 5 years. Information includes name, sex, race, social security number, address, date of birth, certificate number, and precinct assigned to.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 18 - CORONER › Section 12-518.1 - Index to Inquisitions

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Serves as a finding aid to the Coroner's inquisition records. Information includes name of deceased, date of death, date of inquisition, and reference number of inquisition.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 18 - CORONER › Section 12-518.2 - Inquisitions Records

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Records Coroner's inquests into sudden, violent, or unusual deaths. Information includes date of inquest, name of deceased, ages, cause, and manner of death.
B. Retention: Permanent. Microfilm optional.
South Carolina Code of Regulations › Chapter 12 - SOUTH CAROLINA DEPARTMENT OF ARCHIVES AND HISTORY › Article 5 - GENERAL RETENTION SCHEDULES FOR COUNTY RECORDS › Subarticle 18 - CORONER › Section 12-518.3 - Case Files

Current through Register Vol. 48, No. 6, June 28, 2024
A. Description: Contains some or all of the following documents relating to deaths reported to the Coroner: coroner's report, law enforcement report, autopsy report, evidence report, burial permits, death certificate, forensic request and report, investigative notes, photographs, medical and dental records, subpoenas, and newspaper clippings. Information includes names and addresses, times, dates, places, signatures, and titles.
B. Retention: Permanent. Microfilm optional.