Oregon Administrative Rules › Chapter 820 - BOARD OF EXAMINERS FOR ENGINEERING AND LAND SURVEYING › Division 1 - PROCEDURAL RULES › Section 820-001-0020 - Fees for Public Records and Publications

Current through Register Vol. 63, No. 7, July 1, 2024
(1) All requests for copies of public records
			 pertaining to the Oregon State Board of Examiners for Engineering and Land
			 Surveying, shall be submitted in writing, electronic mail, or by completion of
			 the Public Records Request form provided by the Board. Requests are subject to
			 disclosure according to the Public Records Law, ORS Chapter 192.
(2) The Board may charge a fee reasonably
			 calculated for costs of providing and conveying copies of public records. Fees
			 shall not exceed the cost of locating, compiling, making available for
			 inspection, preparing copy in paper, audio, computer disk, and delivering
			 public records. All estimated fees and charges must be paid before public
			 records will be made available for inspection or copies provided.
(3) The Board shall notify a requestor of the
			 estimated costs of making records available for inspection or providing copies
			 of records to the requestor. If the estimated costs exceed $25, the Board shall
			 provide written notice and shall not act further to respond to the request
			 unless and until the requestor confirms that the requestor wants the Board to
			 proceed with making the public records available.
(4) The Board shall charge 25¢ per page
			 for the first 20 pages and 15¢ per page thereafter to cover the costs of
			 photocopying or scanning and normal and reasonable staff time to locate,
			 separate, photocopy, or scan and return document(s) to file and to prepare and
			 transmit public record(s) to requestors. If, for operational or other reasons,
			 the Board uses the services of an outside facility to photocopy or scan
			 requested records, the Board shall charge the actual costs incurred.
(5) "Page" refers to the number of copies
			 produced. Staff will not reduce the copy size or otherwise manipulate records
			 in order to fit additional records on a page, unless staff concludes that it
			 would be the most effective use of their time. Consistent with ORS
			 192.240, all copies will be
			 double-sided. A double-sided copy will be charged as two single pages.
(6) Additional charges for staff
			 time may be made when responding to record requests that staff determines to
			 require more than the normal and reasonable time for responding to routine
			 record requests. Staff time shall be charged at $30 per hour, with a $7.50
			 minimum.
(7) The Board shall
			 charge $50 for a listing that contains registrants, certificate holders, and
			 interns registered with the Board. Requests for formatting data will be charged
			 as per subsection (6) of this rule.
(8) Actual costs for delivery of records such
			 as first class postage and courier fees.
(9) The Board shall charge $20 for certified
			 copies.
(10) The Board shall
			 charge $10 for compact discs containing requests.
(11) The Board shall charge $5 for each audio
			 record transmitted by email.
(12)
			 The Board shall charge actual attorney fees for the cost of time spent by the
			 attorney in reviewing the public records request for compliance with disclosure
			 exemptions contained in ORS Chapter 192.
Stat. Auth.: ORS
				  670.310 &
				  672.255
Stats. Implemented: ORS
				  672.002 -
				  672.325