reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.51 - General provisions

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
Definitions
. The following words and terms, when used in this
				  section and §§
										15.52-15.69 have the following meanings, unless the
				  context clearly indicates otherwise:
Act
-The Municipal Records Act (53 P.S. §§
												9001-9010).
Commission
-The Historical and Museum
					 Commission of the Commonwealth.
Committee
-The Local Government Records
					 Committee.
State Archives
-The Commission's Division
					 of Archival and Records Management Services.
(b)
Purpose
. This schedule
				  is issued to inform municipal officials in cities of the third class, boroughs,
				  incorporated towns, townships of the first and second classes and municipal
				  authorities created by any of these municipalities of the opportunity to
				  legally dispose of records in accordance with the provisions of the Records
				  Retention and Disposition Schedule approved by the Committee.
(c)
Program
.
(1) An effective records management program
				  can reduce storage and retrieval costs and increase productivity. Recognition
				  of the need for a workable local records management program in Pennsylvania led
				  to the passage of the act, and the creation of the Committee. The Committee's
				  primary responsibility is to develop records retention and disposition
				  schedules for each municipal office. Municipal officers are authorized by the
				  act to dispose of records in accordance with schedules and guidelines which
				  have been approved by the Committee. The schedules authorize and recommend, but
				  do not require the disposal of records after the expiration of approved
				  retention periods.
(2) Under the
				  act, the Commission is designated as the agency responsible for administering
				  the program of the Committee. The Commission works through the State Archives
				  in carrying out these records functions. The State Archives seeks and utilizes
				  the assistance of State and municipal officials and others knowledgeable in
				  this area to guide it in setting standards for the retention and disposition of
				  municipal records. It is believed that the establishment of records disposition
				  procedures for the use of municipal officials will help ensure the preservation
				  of records of permanent value and encourage the destruction of nonessential
				  records.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.52 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
Sections 15.53-15.69 should only be used in conjunction
					 with §
										15.51 (relating to general provisions) and all other relevant
					 provisions of this schedule.
This section cited in 46 Pa. Code §
												15.51 (relating
						to general provisions).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.53 - Administrative and legal records

Current through Register Vol. 54, No. 28, July 13, 2024
These records shall be maintained as follows:
(1)
Administrative and subject
				  files
. Often referred to as administrative files, general
				  correspondence, program files or subject files, these records may include
				  correspondence, reports, program forms and other records created or received in
				  the course of administering specific programs and providing basic municipal
				  services. Portions of the file or the complete file may contain records which
				  summarize primary program activities and functions such as annual
				  departmental/office reports, procedural manuals, long-term studies or
				  comprehensive program assessment studies, series of bulletins/newsletters and
				  other published materials created in connection with special events or the
				  administration of ongoing programs, and correspondence documenting agency
				  policy. The files may also include or consist primarily of routine
				  correspondence; replies not part of a specific case file; communications on
				  supply, maintenance and other internal operations matters; correspondence of a
				  transitory nature having no value after an action is completed and general
				  housekeeping records.
(i) Records that
				  summarize the origin and administration of major municipal policies and
				  programs should be retained permanently.
(ii) Routine correspondence and program
				  files, and housekeeping records should be retained as long as of administrative
				  value.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.54 - Data processing records

Current through Register Vol. 54, No. 28, July 13, 2024
Data processing records shall be maintained as
					 follows:
(1)
Cost/charge back
				  reports
. Retain these records 3 years.
(2)
Data library inventory
				  records
. Retain these records until superseded or obsolete.
(3)
Equipment maintenance/repair
				  records
. Retain these records for life of equipment.
(4)
Hardware and software
				  inventories
. Retain these records until superseded or
				  obsolete.
(5)
Machine
				  utilization reports
. Retain these records 2 years.
(6)
Operations documentation
. Retain these records for life of system or until superseded or
				  obsolete.
(7)
Program
				  documentation
. Retain these records for life of system.
(8)
System documentation
.
				  Retain these records for life of system or until superseded or
				  obsolete.
(9)
User
				  documentation
. Retain these records until superseded or
				  obsolete.
(10)
User
				  requests for data processing services
. Retain these records as long as
				  of administrative value.
This section cited in 46 Pa. Code §
												15.51 (relating
						to general provisions); and 46 Pa. Code §
												15.52 (relating to
						applicability).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.55 - Personnel records

Current through Register Vol. 54, No. 28, July 13, 2024
Personnel records shall be maintained as follows:
(1)
Administrative organizational
				  charts
. Retain one copy permanently if not included with minutes.
				  Retain duplicate copies as long as of administrative value.
(2)
Applications for employment-not
				  hired
. Retain these records 2 years.
(3)
Civil service commission
				  records
. Retain as follows:
(i)
Appeals/removal files
. Retain these records 5 years after
				  expiration of all appeal periods.
(ii)
Eligibility lists
.
				  Retain these records 5 years after list expires.
(iii)
Merit system examination
				  records and answer sheets
. Retain these records 5 years.
(iv)
Recommendations of applicants
				  for appointments
. Retain these records 5 years.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.56 - Payroll records

Current through Register Vol. 54, No. 28, July 13, 2024
Payroll records shall be maintained as follows:
(1)
Cancelled payroll checks
. Retain these records 7 years.
(2)
Employe payroll adjustment records
. Retain these records 4
				  years.
(3)
Individual
				  employe's earning record-terminated employes
.
(i)
Employes who separate with
				  post-termination benefits
. Retain these records 50 years after
				  termination of employment. If all benefits are paid prior to expiration of the
				  50-year period, retain records 3 years after all benefits have been
				  paid.
(ii)
Employes who
				  separate without post-termination benefits
. Retain these records 5
				  years after termination of employment.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.57 - General financial and purchasing records

Current through Register Vol. 54, No. 28, July 13, 2024
General financial and purchasing records shall be
					 maintained as follows:
(1)
Account distribution summaries
.
(i)
Weekly/monthly
. Retain
				  these records 3 years.
(ii)
Year-end
. Retain these records 7 years.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.58 - Tax collection and assessment records

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Tax collection
				  records shall be maintained as follows:
(1)
Bill of taxes, filed by tax collector with sheriff
. Retain
				  these records 2 years.
(2)
Certifications for taxes paid on real estate, provided by tax
				  collector
. Retain these records 2 years.
(3)
Change of address
				  records
. Retain these records 2 years.
(4)
Delinquent tax collection
				  records
. Retain these records 1 year after delinquent taxes have been
				  paid.
(5)
Exoneration
				  certificates issued to tax collector
. Retain these records 5
				  years.
(6)
General and
				  special tax ledgers/journals, including real estate, per capita, occupation,
				  earned income, intangible personal property, mercantile, business privilege,
				  amusement and other local taxes
. Retain these records 7
				  years.
(7)
Mobile home
				  removal permits, issued by tax collector
. Retain these records 2 years
				  after expiration.
(8)
Occupational tax lists
. Retain these records until superseded
				  or obsolete.
(9)
Personal
				  property tax return forms/cards
. Retain these records 5
				  years.
(10)
Public utility
				  realty reports, submitted to the Department of Revenue
. Retain these
				  records 7 years.
(11)
Real
				  estate transfer records, from Recorder of Deeds
. Retain these records
				  as long as of administrative value.
(12)
Tax bills, paid
				  receipts
. Retain these records 2 years.
(13)
Tax collector's reports, annual
				  report submitted to the Pennsylvania Department of Community Affairs
.
				  Retain these records 10 years.
(14)
Tax collector's return sheets, submitted to the Tax Claim
				  Bureau
. Retain 1 year after delinquent taxes have been paid.
(15)
Tax collector's settlement
				  records
. Retain these records 10 years.
(16)
Tax duplicates, real estate and
				  nonreal estate
. Retain duplicates in which tax payments have been
				  recorded for 7 years. Retain other copies of the duplicates as long as of
				  administrative value.
(17)
Tax millage certificates
. Retain these records
				  permanently.
(18)
Tax
				  notice certification statements, submitted to taxing district by the tax
				  collector
. Retain these records 2 years.
(19)
Tax sale execution records, real
				  estate
. Retain these records permanently.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.59 - Police records

Current through Register Vol. 54, No. 28, July 13, 2024
Police records shall be maintained as follows:
(1)
Animal law enforcement
				  records
. Retain these records 2 years.
(2)
Bicycle registration
				  records
. Retain these records 2 years.
(3)
Calibration records, including
				  chemical analysis intoxilizer, vehicle speedometer, radar, vascar and other
				  speed measuring devices
. Retain these records 5 years after expiration
				  of certification.
(4)
Citations.
(i)
Traffic
. Retain these records 5 years if not part of criminal
				  history case file.
(ii)
Nontraffic
. Retain these records 5 years if not part of
				  criminal history case file.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.60 - Fire records

Current through Register Vol. 54, No. 28, July 13, 2024
Fire records shall be maintained as follows:
(1)
Annual fire loss records
. Retain these records permanently if not part of annual report.
(2)
Certification of service by paid
				  and volunteer firefighters (submitted to the Office of the Auditor
				  General)
. Retain current report plus two prior audit cycles.
(3)
Daily operations blotters and
				  activity logs
. Retain these records as long as of administrative
				  value.
(4)
Drill
				  reports
. Retain these records 7 years.
(5)
Duty officer's fire/incident
				  reports
. Retain these records 7 years if not part of investigation
				  file.
(6)
Equipment
				  records
.
(i)
Issued to
				  firefighters
. Retain these records as long as of administrative
				  value.
(ii)
Loaned to other
				  companies
. Retain these records until satisfactory return of
				  equipment.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.61 - Emergency services records

Current through Register Vol. 54, No. 28, July 13, 2024
Emergency services records shall be maintained as
					 follows:
(1)
Audio tapes and
				  logs
. Retain tapes 45 days unless being held as evidence. Retain logs
				  3 years after last entry.
(2)
Basic comprehensive emergency management plan and records
.
				  Retain these records 3 years after superseded.
(3)
Civil defense records
.
				  Retain these records until superseded or obsolete.
(4)
Comprehensive emergency medical
				  services plans
. Retain these records 3 years after
				  superseded.
(5)
Dosimetry
				  meter records
. Retain these records 2 years after expiration of
				  certification.
(6)
Emergency medical treatment records-trip reports
. Retain these
				  records 7 years.
(7)
Incident cards and reports
. Retain these records 3
				  years.
(8)
Quality
				  assurance reviews
. Retain these records 10 years.
(9)
Radio dispatcher's logs
. Retain these records 3 years after last entry.
This section cited in 46 Pa. Code §
												15.51 (relating
						to general provisions); and 46 Pa. Code §
												15.52 (relating to
						applicability).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.62 - Public health records

Current through Register Vol. 54, No. 28, July 13, 2024
Public health records shall be maintained as
					 follows:
(1)
Applications for
				  food service manager/operator certification
. Retain these records 4
				  years.
(2)
Citations
. Retain these records 3 years.
(3)
Epidemiological reports of
				  food-borne illnesses, outbreaks and complaints
. Retain these records 7
				  years.
(4)
Epidemiological
				  reports of water-borne illnesses, outbreaks and complaints
. Retain
				  these records 12 years after resolution of case.
(5)
Food embargo, condemnation and
				  recall records
. Retain these records 5 years.
(6)
General nuisance
				  records
. Nonstructure notices of violation and correspondence
				  including, but not limited to, tall grass weeds, animal fecal matter, odors,
				  filthy conditions and decaying matter shall be retained 2 years after final
				  disposition.
(7)
Health
				  inspection records
.
(i)
Nonfood establishments
. These records include applications for
				  annual licenses, complaints, copies of licenses, inspection reports, notices of
				  violation, enforcement and legal records and correspondence. Retain these
				  records 4 years.
(ii)
Food
				  establishment records
. These records include applications for annual
				  licenses, bacteriological reports, certificates of health, complaints, copies
				  of licenses, inspection reports, notices of violation, enforcement and legal
				  records and correspondence relating to establishments serving or manufacturing
				  food and drinks. Retain these records 4 years.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.63 - Public works/engineering records

Current through Register Vol. 54, No. 28, July 13, 2024
Public works/engineering records shall be maintained as
					 follows:
(1)
Applications/licenses/permits for access driveway locations,
				  handicapped parking spaces, load zones and signs.
(i)
Annual or short-term
.
				  Retain these records 3 years after expiration.
(ii)
Continuing/indefinite
.
				  Retain these records until revoked or suspended.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.64 - Waste management and sewage disposal records

Current through Register Vol. 54, No. 28, July 13, 2024
Waste management and sewage disposal records shall be
					 maintained as follows:
(1)
Act
				  537 plan, revisions and supplements-Pennsylvania Sewage Facilities Act (35 P. S. §§
												750.1-750.20)
. Retain these records until
				  superseded.
(2)
BioSolids
				  disposal records (sludge)
. These records include permits and permit
				  applications, contracts, operational reports, laboratory analysis reports and
				  related correspondence. Retain these records permanently.
(3)
Investigation case files
				  (Department of Environmental Resources records)
. These records include
				  inspection reports, notices of violation, laboratory results, investigations,
				  complaints, enforcement actions and related correspondence. Retain these
				  records 25 years after case is closed.
(4)
Notification of permits and
				  permit revisions-Section 1905-A of The Administrative Code of 1929 (71 P. S. §
												510-5)
. Retain these records as long as of administrative
				  value.
(5)
Onlot sewage
				  system records
.
(i)
Applications for onlot sewage system permits
. These records
				  include plans and specifications, applications for permits, inspections, test
				  results, copies of permits issued, notices of violation and related records.
				  Retain these records until system is replaced or property is connected to a
				  public sewage treatment system.
(ii)
Sewage planning module
				  components for subdivisions, including plans, specifications, county
				  subdivision applications and related records
. Retain these records 5
				  years after last lot developed.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.65 - Planning and building/zoning code enforcement records

Current through Register Vol. 54, No. 28, July 13, 2024
Planning and building/zoning code enforcement records shall
					 be maintained as follows:
(1)
Aerial photographs
. Retain these records until superseded or
				  obsolete; then contact State Archives regarding historical value.
(2)
Building and housing construction
				  records
. Retain records relating to places of public assembly until
				  structure is demolished. Retain records relating to other structures 5 years
				  after certificate of occupancy has been issued or 5 years after final approval
				  of project, if no certificate of occupancy has been issued.
(3)
Building permits and
				  applications
. Retain records relating to places of public assembly
				  until structure is demolished. Retain records relating to other structures 5
				  years after certificate of occupancy has been issued or 5 years after final
				  approval of project if no certificate of occupancy has been issued. Contact
				  State Archives regarding historical value.
(4)
Citations
. Retain these
				  records 3 years after resolution of complaint.
(5)
Complaints, notices of violations
				  and investigations
. Retain these records 3 years after final
				  disposition.
(6)
Comprehensive master plans
. Retain these records
				  permanently.
(7)
Contractors' licensing records
. Retain these records 7
				  years.
(8)
Demolition
				  permits and applications
. Retain these records permanently.
(9)
Economic development and
				  redevelopment files
. Comply with retention requirements promulgated by
				  the appropriate administering/ funding/licensing agency.
(10)
Floodplain management
				  records
.
(i)
Annual reports
				  of floodplain management activities submitted to the Department of Community
				  Affairs
. Retain these records 5 years.
(ii)
Variances to floodplain
				  regulations
. Retain these records permanently.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.66 - Water quality, supply and distribution records

Current through Register Vol. 54, No. 28, July 13, 2024
Water quality, supply and distribution records shall be
					 maintained as follows:
(1)
Operating records for water treatment plants
.
(i)
Annual reports and special
				  studies
. Retain these records permanently.
(ii)
Daily operating reports
. Retain these records 2 years.
(iii)
Monthly operating
				  reports
. Retain these records 10 years.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.67 - Library records

Current through Register Vol. 54, No. 28, July 13, 2024
Library records shall be maintained as follows:
(1)
Applications for State
				  aid
. Retain these records 5 years.
(2)
Book and materials
				  inventories
. Retain these records until superseded or
				  obsolete.
(3)
Book purchase
				  and disposal records
. Retain these records 2 years.
(4)
Circulation records
.
(i)
Annual statistics
.
				  Retain these records permanently if not incorporated in annual report. If
				  incorporated in annual report retain as long as of administrative
				  value.
(ii)
Interlibrary
				  loan records
. Retain these records as long as of administrative
				  value.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.68 - Parks and recreation records

Current through Register Vol. 54, No. 28, July 13, 2024
Parks and recreation records shall be maintained as
					 follows:
(1)
Accident/incident
				  reports
. Retain these records 3 years.
(2)
Citations
. Retain these
				  records 3 years.
(3)
Park
				  planning files, including as-built plans showing layout, topography and
				  proposed improvements
. Retain these records permanently.
(4)
Park program files
.
				  Retain these records 2 years.
(5)
Park rules and regulations
. Retain these records 5 years after
				  revoked or superseded.
(6)
Park use records
. These records include facilities such as
				  tennis courts, golf course, athletic fields and playgrounds. Retain these
				  records 3 years.
(7)
Public
				  bathing facilities
. These records include inspections, notices of
				  violations, service requests, enforcement records, laboratory results,
				  operational reports, complaints and correspondence. Retain these records 4
				  years.
This section cited in 46 Pa. Code §
												15.51 (relating
						to general provisions); and 46 Pa. Code §
												15.52 (relating to
						applicability).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 15 - STATEMENTS OF POLICY › RETENTION AND DISPOSITION SCHEDULE FOR RECORDS OF PENNSYLVANIA MUNICIPALITIES › Section 15.69 - Full-time municipal health department records

Current through Register Vol. 54, No. 28, July 13, 2024
Full-time municipal health departments should contact the
					 State Archives at the following address for copies of this Retention and
					 Disposition Schedule: Pennsylvania Historical and Museum Commission, Division
					 of Archival and Records Management Services, Post Office Box 1026, Harrisburg,
					 Pennsylvania 17108-1026, (717) 787-3913, 783-9874 or
					 783-9875.
This section cited in 46 Pa. Code §
												15.51 (relating
						to general provisions); and 46 Pa. Code §
												15.52 (relating to
						applicability).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › GENERAL PROVISIONS › Section 17.1 - Types of Pennsylvania Museum Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
There are two types of Pennsylvania Museum Assistance
						Grants: Special Project Support Grants and Technical Assistance
						Grants.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › GENERAL PROVISIONS › Section 17.2 - Who may apply for a Pennsylvania Museum Assistance Grant

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Institutions that meet the American
					 Association of Museums' definition of a museum as "an organized and permanent
					 nonprofit institution, essentially educational or aesthetic in purpose, with a
					 professional staff (paid or unpaid), which owns and utilizes tangible objects,
					 cares for them and exhibits them to the public on some regular schedule", may
					 apply for grant assistance.
(b) The
					 following are among the types of museums that are eligible to apply if they
					 satisfy other eligibility requirements:
(1)
					 Aquariums.
(2)
					 Arboretums.
(3) Art
					 museums.
(4) Botanical
					 gardens.
(5) Children's
					 museums.
(6) General museums-with
					 two or more equally significant disciplines.
(7) History museums.
(8) Historic houses/sites.
(9) Natural history museums.
(10) Nature centers.
(11) Planetariums.
(12) Science/technology centers.
(13) Specialized museums-limited to a single,
					 distinct subject or organizations with two or more museums of different
					 disciplines.
(14) Zoological
					 parks.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › GENERAL PROVISIONS › Section 17.3 - Who may not apply for a Pennsylvania Museum Assistance Grant

Current through Register Vol. 54, No. 28, July 13, 2024
Institutions and others that are not eligible to apply
						include:
(1) Museums outside of this
					 Commonwealth.
(2) Museums operated
					 for profit.
(3) Museums owned or
					 operated by the Federal or State government, except as part of a collaborative
					 grant project.
(4) Museum
					 consortiums or associations that represent museums, but are not museums in
					 themselves.
(5) Associate groups at
					 historic sites and museums administered by the Historical and Museum
					 Commission, except as part of a collaborative grant with a nonaffiliated
					 museum.
(6) Individuals.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › GENERAL PROVISIONS › Section 17.4 - Multipurpose organizations and museums within multipurpose organizations

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Multipurpose government or nonprofit
					 organizations which own and operate two or more museums that meet the
					 definition of a museum as "an organized and permanent nonprofit institution,
					 essentially educational or aesthetic in purpose, with a professional staff,
					 which owns and utilizes tangible objects, cares for them and exhibits them to
					 the public on some regular schedule", and which meet the following eligibility
					 criteria, may apply for Special Project Support and Technical Assistance Grants
					 that benefit the museums under their management. For purposes of the grant
					 program, these will be considered to be collaborative grants. To qualify the
					 organization shall:
(1) Be located in this
					 Commonwealth.
(2) Have tax-exempt
					 status with the Internal Revenue Service or be an entity of
					 government.
(3) Have been
					 incorporated and in existence for at least 2 years prior to the submission of
					 the grant application.
(4) Have at
					 least one full-time paid staff member whose primary responsibility is to
					 oversee the operations of the multipurpose organization.
(5) Be registered with the Pennsylvania
					 Commission on Charitable Organizations, if required.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › SPECIAL PROJECT SUPPORT GRANTS › Section 17.21 - Special Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
Special Project Support Grants on a matching basis are
						available to museums in four major categories: institutional development;
						collections management; educational and interpretive programs; and marketing
						and promotion. Collaborative grants in these areas are encouraged. The grants
						will be awarded on a competitive basis and museums applying shall meet the
						following standards and criteria.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › SPECIAL PROJECT SUPPORT GRANTS › Section 17.22 - Eligibility requirements for Special Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
(a) To be eligible for Special Project
					 Support Grants, an institution shall meet the definition of a qualified
					 museum-see §
											17.2 (relating to who may apply for a Pennsylvania Museum
					 Assistance Grant). Institutions that do not meet the minimum standards may
					 apply for funds as part of a collaborative grant with a qualified institution
					 or may apply for Technical Assistance Grants.
(b) In addition, an applicant for a Special
					 Project Support Grant shall meet the following criteria:
(1) Be located in this
					 Commonwealth.
(2) Have tax-exempt
					 status with the Internal Revenue Service or be operated by an entity of
					 government.
(3) Be open on a
					 regular basis with a publically announced and adhered to schedule at least 100
					 days per annum.
(4) Have been
					 incorporated and exhibiting to the public for at least 2 years prior to the
					 submission of the grant application.
(5) Have at least one full-time paid or
					 unpaid staff member or the equivalent, whose primary duty is the care,
					 acquisition or exhibition to the public of objects owned or used by the
					 museum.
(6) Be registered with the
					 Pennsylvania Commission on Charitable Organizations, if required.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › SPECIAL PROJECT SUPPORT GRANTS › Section 17.23 - General conditions for Special Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
There are a number of general conditions for Special
						Project Support Grants, in addition to those listed under terms and conditions
						of the grant.
(1) An applicant for a
					 Special Project Support Grant is limited to one application per museum except
					 for collaborative grants. The museum may also submit different project grant
					 applications for Technical Assistance Grants or Local History Grants, or both.
					 To maximize the impact on the museum community of the Historical and Museum
					 Commission grant program, if an institution receives a Special Project Support
					 Grant it will not be considered for a Technical Assistance Grant.
(2) Matching requirements are as follows:
(i) Special Project Support Grants will be
					 awarded on a 50/50 matching basis.
(ii) Cash matches are encouraged, although
					 in-kind contributions may be used as a portion of the matching
					 requirement.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › SPECIAL PROJECT SUPPORT GRANTS › Section 17.24 - Ineligible activities for Special Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
Special Project Support Grants may not be used to fund
						the following:
(1)
					 Endowments.
(2) General operating
					 support.
(3) Acquisition of objects
					 for the collection.
(4) Capital
					 improvements projects.
(5) Existing
					 part-time or full-time staff positions.
(6) Projects that have been initiated prior
					 to the date of the award.
(7)
					 Projects that serve a religious purpose.
(8) Exhibitions or public programs not
					 available to the general public or taking place primarily outside of this
					 Commonwealth.
(9) Prizes and
					 awards.
(10) Expenses for
					 entertainment.
(11) Lobbying
					 expenses.
(12) Book
					 publications.
(13) Purchases of
					 equipment valued over $300-without prior written approval.
(14) Printing costs over $300-without prior
					 written approval.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › SPECIAL PROJECT SUPPORT GRANTS › Section 17.25 - Categories of support for Special Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
The following categories of support were developed based
						in part on issues identified in a needs assessment survey of the Commonwealth's
						museum community. Each category is broadly defined and includes examples of the
						kind of projects that might be considered. The examples are not a complete list
						of eligible projects for consideration.
(1)
Institutional
					 development.
Grant assistance is available to improve the management
					 and administration of the museum as a nonprofit institution including its long
					 term financial and administrative viability. Examples of projects to be
					 considered include:
(i) Management development
					 and long range planning.
(ii)
					 Development of earned income potential through sales facilities, publications
					 and other programs.
(iii) Analysis
					 of staffing patterns and personnel policies.
(iv) Fund-raising plans.
(v) Followup on the American Association of
					 Museums' Museum Assessment Program (MAP) or recommendations of an American
					 Association of Museums' accreditation review.
(vi) Staff training programs.
(vii) Facilities use plans and energy
					 audits.
(viii) Plans for
					 handicapped accessibility.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › TECHNICAL ASSISTANCE GRANTS › Section 17.41 - Technical Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
Technical Assistance Grants, with no matching
						requirements, are available to assist museums with limited or short range
						projects, and to help museums prepare for eventual accreditation by the
						American Association of Museums. The grants are particularly appropriate for
						small museums or for those institutions who cannot meet the minimum
						qualifications for the Special Project Support Grants. Some examples of the
						kinds of projects funded include upgrading exhibits, conservation surveys,
						energy audits, management and planning consultants, development of general
						management plans, archaeological surveys, membership development, followup on
						the American Association of Museums' Museum Assessment Program (MAP) and staff
						development and professional training.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › TECHNICAL ASSISTANCE GRANTS › Section 17.42 - Eligibility requirements for Technical Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
To be eligible for Technical Assistance Grants, an
						institution shall meet the American Association of Museums' definition of a
						museum as defined in §
											17.2 (relating to who may apply for a Pennsylvania
						Museum Assistance Grant). The requirement that the institution have a
						professional staff or be open to the public on a regular basis is not
						mandatory. At a minimum, the museum shall meet the following
						requirements:
(1) Be located in this
					 Commonwealth.
(2) Have tax-exempt
					 status with the Internal Revenue Service or be operated by an entity of
					 government.
(3) Have been
					 incorporated and accessible to the public for at least 2 years prior to the
					 submission of the grant application.
(4) Be registered with the Pennsylvania
					 Commission on Charitable Organizations if required.
(5) Have as a primary purpose the display or
					 use of collections and exhibits.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › TECHNICAL ASSISTANCE GRANTS › Section 17.43 - General conditions for Technical Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
There are several general conditions for Technical
						Assistance Grants in addition to the conditions listed under terms and
						conditions of the grant:
(1) One
					 application per museum.
(2) Grant
					 awards will not exceed $3,000 and may be applied for in any amount up to that
					 limit.
(3) No matching
					 requirement.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › TECHNICAL ASSISTANCE GRANTS › Section 17.44 - Ineligible activities for Technical Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
Technical Assistance Grants may not be used to fund the
						following:
(1) Endowments.
(2) General operating support.
(3) Acquisition of objects for the
					 collection.
(4) Capital improvement
					 projects.
(5) Existing part-time or
					 full-time staff positions.
(6)
					 Projects that have been initiated prior to the date of the award.
(7) Projects that serve a religious
					 purpose.
(8) Exhibitions or
					 programs not available to the general public or taking place primarily outside
					 of this Commonwealth.
(9) Prizes
					 and awards.
(10) Expenses for
					 entertainment.
(11) Lobbying
					 expenses.
(12) Book
					 publications.
(13) Purchase of
					 equipment valued over $300-without prior written approval.
(14) Printing costs over $300-without prior
					 written approval.
This section cited in 46 Pa. Code §
													17.4 (relating
						  to multipurpose organizations and museums within multipurpose
						  organizations).
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter A - PENNSYLVANIA MUSEUM ASSISTANCE GRANTS › TECHNICAL ASSISTANCE GRANTS › Section 17.45 - Categories of support for Technical Assistance Grants

Current through Register Vol. 54, No. 28, July 13, 2024
The following is a list of examples of projects, that the
						Commission will consider funding as a Technical Assistance Grant:
(1) Upgrading exhibits.
(2) Conservation surveys.
(3) Energy audits.
(4) Consultants for management review and
					 long range planning.
(5)
					 Development of general management plans.
(6) Archaeological surveys.
(7) Membership development.
(8) Follow-up to the American Association of
					 Museum's Museum Assistance Program.
(9) Staff development and professional
					 training.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › GENERAL PROVISIONS › Section 17.101 - Types of Pennsylvania Local History Grants

Current through Register Vol. 54, No. 28, July 13, 2024
There are two types of Pennsylvania Local History Grants:
						Local History Project Support Grants and Local History General Operating
						Support Grants. There are special conditions for Local History General
						Operating Support Grants.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › GENERAL PROVISIONS › Section 17.102 - Who may apply for a Pennsylvania Local History Grant

Current through Register Vol. 54, No. 28, July 13, 2024
The following institutions and organizations may qualify
						for grant assistance if they meet the specific eligibility requirements for one
						or both types of Local History Grants:
(1) Historical societies.
(2) Colleges and universities.
(3) Museums.
(4) Local governments and libraries-archives
					 and records management only.
(5)
					 Other historical organizations.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › GENERAL PROVISIONS › Section 17.103 - Who may not apply for a Pennsylvania Local History Grant

Current through Register Vol. 54, No. 28, July 13, 2024
The following are not eligible for grant assistance under
						this program.
(1)
					 Individuals-institutions may apply for research projects on behalf of
					 individuals.
(2) Properties owned
					 or operated by the Historical and Museum Commission.
(3) Associate groups at historic sites and
					 museums administered by the Historical and Museum Commission, except as part of
					 a collaborative grant with a nonaffiliated museum or historical
					 organization.
(4) Agencies of the
					 Federal government.
(5)
					 Institutions or organizations outside of this Commonwealth.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › LOCAL HISTORY PROJECT SUPPORT GRANTS › Section 17.121 - Local History Project Support Grants

Current through Register Vol. 54, No. 28, July 13, 2024
Project grants are awarded on a competitive basis to
						support local history projects in the following categories: Public Educational
						Programs, Research and Writing on Pennsylvania History, and Archives and
						Records Management Projects. Grants shall be directly related to some aspect of
						Pennsylvania history and demonstrate a benefit to the general
						public.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › LOCAL HISTORY PROJECT SUPPORT GRANTS › Section 17.122 - Eligibility requirements for Local History Project Grants

Current through Register Vol. 54, No. 28, July 13, 2024
To receive funding for Local History Project Grants, an
						institution or organization shall have as one of its primary purposes the
						promotion of research, interpretation or teaching of Pennsylvania history. In
						addition to this general standard, an institution or organization shall meet
						the following specific criteria.
(1)
					 Be located in this Commonwealth.
(2) Be officially organized on a nonprofit
					 basis.
(3) Be incorporated and in
					 existence for 2 years prior to the grant application.
Pennsylvania Code › Title 46 - MUSEUMS AND ARCHIVES › Part I - Historical and Museum Commission › Chapter 17 - MUSEUM ASSISTANCE AND LOCAL HISTORY GRANT PROGRAM-STATEMENT OF POLICY › Subchapter B - PENNSYLVANIA LOCAL HISTORY GRANTS › LOCAL HISTORY PROJECT SUPPORT GRANTS › Section 17.123 - General conditions for Local History Project Grants

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The following are several general
					 conditions applicable to a Local History Project Grant:
(1) Grants will not exceed $3,000 and may be
					 applied for in any amount up to that limit.
(2) No match is required.
(3) One application per institution or
					 organization is recommended.
(4)
					 Institutions who qualify may also apply for Pennsylvania Museum Assistance
					 Grants.