Oregon Administrative Rules › Chapter 411 - DEPARTMENT OF HUMAN SERVICES, AGING AND PEOPLE WITH DISABILITIES AND DEVELOPMENTAL DISABILITIES › Division 50 - ADULT FOSTER HOMES FOR OLDER ADULTS OR ADULTS WITH PHYSICAL DISABILITIES - STANDARDS OF OPERATION › Section 411-050-0745 - Records - Facility

Current through Register Vol. 63, No. 7, July 1, 2024
(1) FACILITY
			 RECORDS. Completed facility records must be kept current, maintained in the
			 AFH, and made available for review upon request. Facility records include, but
			 are not limited to:
(a) Proof the licensee and
			 all subject individuals have a background check approved by the Department as
			 required by OAR 411-049-0120.
(b) By October 18, 2021, AFH licensees must
			 comply with vaccination requirements for COVID-19 as prescribed in OAR
			 333-019-1010. Licensees must
			 maintain proof of vaccination or documentation of a medical or religious
			 exception as required in OAR
			 333-019-1010(4).
(c) Proof the licensee and all other
			 caregivers have met and maintained the minimum qualifications at each home
			 where they train or work, as required by OAR
			 411-049-0125, including:
(A) Proof of required continuing education.
			 Documentation must include the date of each training, subject matter, name of
			 agency or organization providing the training, and number of
			 Department-approved classroom hours.
(B) Completed certificates to document the
			 substitute caregivers' completion of the Department's Caregiver Preparatory
			 Training Study Guide and Workbook and to document the administrator, resident
			 manager, floating resident manager, and shift caregivers, as applicable,
			 completion and passing of the Department's Ensuring Quality Care Course and
			 examination.
(C) Documentation of
			 orientation to the AFH on the Department's form (APD 0349) for the
			 administrator, resident manager, floating resident manager, shift caregivers,
			 and substitute caregivers, as applicable.
(D) The licensee must maintain copies of all
			 caregiver's certificates of completion as part of the AFH facility records as
			 required in OAR 411-050-0745.
(E) Employment applications and the names,
			 addresses, and telephone numbers of all caregivers employed or used by the
			 licensee.
(F) Verification that all
			 caregivers are not listed on either of the Exclusion Lists.
(G) Verification that all caregivers have
			 completed LGBTQIA2S+ training as required in OAR
			 411-049-0125.
(H) Verification that all caregivers have
			 completed Home and Community-Based Services (HCBS) training. Documentation must
			 address:
(i) Initial HCBS training prior to
			 beginning job duties as required in OAR
			 411-049-0125(2).
(ii) Annual HCBS training as required in OAR
			 411-049-0125(10).
(d) Copies of notices
			 sent to the LLA pertaining to changes in the resident manager, floating
			 resident manager, shift caregiver, or other primary caregiver.
(e) Proof of required vaccinations for
			 animals on the premises.
(f) Well
			 water tests, if required, according to OAR
			 411-050-0715(10).
			 Test records must be retained for a minimum of three years.
(g) Residency Agreements with all residents
			 and, if applicable, specialized contracts with the Department, and tenancy
			 agreements with room and board tenants.
(h) Records of evacuation drills according to
			 OAR 411-050-0725, including the
			 date, time of day, evacuation route, length of time for evacuation of all
			 occupants, names of all residents and occupants, and names of residents and
			 occupants that required assistance.
(i) Records of monthly fire extinguisher
			 inspection, smoke alarm and carbon monoxide alarm testing.
(j) Succession Plan or the Department's
			 current Adult Foster Home Back-Up Agreement form (APD 350) completed by the
			 current back-up provider and the licensee, as stated in OAR
			 411-049-0135(1)(q).
(k) Documentation the licensee confirmed the
			 RN has a valid, unencumbered Oregon license on the OSBN website at:
			 https://osbn.oregon.gov/OSBNVerification/Default.aspx.
(l) Falsifying records or causing another to
			 do so shall result in issuance of a mandatory civil penalty as described in OAR
			 411-052-0025(2).
(m) Excluding menus as required in OAR
			 411-050-0730(8),
			 facility records must be maintained a minimum of three years.