Oregon Administrative Rules › Chapter 333 - OREGON HEALTH AUTHORITY, PUBLIC HEALTH DIVISION › Division 11 - VITAL STATISTICS › Section 333-011-0335 - Copies of Vital Records

Current through Register Vol. 63, No. 7, July 1, 2024
(1) Full or
			 short form certified copies of vital records may be made by mechanical,
			 electronic, or other reproductive processes, except that the information
			 contained in the "Information for Medical and Health Use Only" section of the
			 record of live birth shall not be included.
(2) When a certified copy is issued, it shall
			 be certified as a true representation of the facts of the event by an
			 authorized agent and shall include the date issued, the name of the state
			 registrar, the state registrar's signature or an authorized facsimile thereof,
			 and the seal of the state and agency authorized under ORS 432.010.
(3) Confidential verification of the facts
			 contained in a vital record may be furnished by the state registrar to any
			 federal, state, county, or municipal government agency or to any other agency
			 representing the interest of the registrant, subject to the limitations as
			 indicated in section (1) of this rule. Such confidential verifications shall be
			 on forms prescribed and furnished by the state registrar or on forms furnished
			 by the requesting agency and acceptable to the state registrar; or, the state
			 registrar may authorize the verification in other ways when it shall prove in
			 the best interests of his or her office.
(4) The state registrar may authorize
			 certification or verification of fact of death to an institution when the
			 institution has demonstrated to the satisfaction of the state registrar that
			 such information is necessary for a determination of or protection of a
			 personal or property right of the institution.
(5) When the state registrar finds evidence
			 that a record was registered through misrepresentation or fraud, he or she
			 shall have authority to withhold the issuance of a certified copy of such
			 record until a court determination of the facts has been made.
(6) The state registrar shall determine the
			 minimum information needed to locate and identify a particular record within
			 the files.
(7) Subject to the
			 penalties of ORS 432.993, no person is authorized to photograph, photostat,
			 duplicate, or issue what purports to be a certified copy, certification, or
			 record of birth, death, or fetal death except authorized employees of the
			 Public Health Division, county registrars, or their deputies, acting in
			 accordance with directives, regulations, or law governing their official
			 duties.
(8) Certified copies of
			 records of death or records of fetal death issued to an employee or agent of a
			 funeral home or a person acting as a funeral service practitioner shall be
			 transferred only to persons eligible to receive certified copies if applying
			 individually.
(9) The county
			 registrar shall forward any completed original birth records received to the
			 state registrar immediately for registration at the state.
(10) Certified copies of death records used
			 to record the transfer of property in Oregon must not include cause of death
			 information if:
(a) The death occurred after
			 1977;
(b) The death occurred in
			 Oregon; and
(c) The certified copy
			 is issued after January 1, 2014.