South Carolina Code of Regulations › Chapter 61 - DEPARTMENT OF HEALTH AND ENVIRONMENTAL CONTROL › Subchapter 61-45 - South Carolina Central Cancer Registry › Section 61-45.C - REPORTING OF CANCER CASES

Current through Register Vol. 48, No. 6, June 28, 2024
1.
			 Reportable cancer cases, as defined, which are initially diagnosed after
			 December 31, 1995 shall be reported to DHEC within six months of initial
			 diagnosis.
2. All health care
			 providers that diagnose and/or treat cancer patients in the State are
			 responsible for reporting cancer cases to DHEC, unless those health care
			 providers are already reporting to a regional cancer registry.
3. Responsibility for Reporting:
a. Hospitals with existing cancer registries
			 shall designate an appropriate person to be responsible for reporting all SCCCR
			 reportable cases to DHEC.
b.
			 Hospitals without a cancer registry shall designate the Director of Health
			 Information Management or the functional equivalent employee to be responsible
			 for reporting all SCCCR reportable cases to DHEC.
c. The Director or the functional equivalent
			 of each independent pathology laboratory and private component of a hospital
			 pathology laboratory shall be responsible for reporting the results of
			 examination of tissue specimens and/or hematology examinations to DHEC.
			 Pathologic and hematologic reports indicating the diagnosis of cancer, that
			 have not been previously reported from that laboratory, shall be
			 reported.
d. Physicians shall
			 report to DHEC all new cancer cases diagnosed in their offices that are not
			 referred to a hospital in the State for treatment.
e. The Director of functional equivalent of
			 each freestanding surgical or treatment center shall be responsible for
			 reporting all new cancer cases to DHEC.
f. Every health care provider shall allow
			 representatives of DHEC upon demand to access, obtain, and copy information
			 from all medical, pathological, and other pertinent records and logs related to
			 cancer cases, as necessary for fulfilling the functions of the SCCCR. Adequate
			 space shall be provided as needed to DHEC staff for record review at South
			 Carolina health care facilities.
g.
			 Regional registries shall abide by the same reporting requirements as for other
			 health care providers in the State.
h. SCCCR staff shall be responsible for
			 continuously monitoring compliance of reporting requirements from all health
			 care providers.
i. SCCCR staff
			 shall be responsible for monitoring timeliness, completeness, and quality of
			 data. Statewide and national quality control audits shall be conducted to
			 assess SCCCR data. The SCCCR shall participate in national quality control
			 audits performed by NAACCR that include review of health care provider
			 records.
j. Every health care
			 provider shall participate in quality control studies developed by the SCCCR in
			 order to access timeliness, completeness, and quality of data according to
			 NAACCR standards.
k. SCCCR staff
			 shall provide appropriate training to health care provider staff on data
			 collection principles and practices as needed.