reglab/statecodes huggingface dataset:
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:01 - General provisions › Section 10:04:01:04 - State records manager to approve purchase of microfilm systems

Current through Register Vol. 51, page 10, July 15, 2024
No state agency may purchase a microfilm system or any
				  equipment, supplies, or services prior to the approval of the state records
				  manager. The state records manager may approve internal microfilming by a state
				  agency only if the microfilming may not be feasibly completed by existing state
				  systems, equipment, supplies, or services and is necessary to a particular
				  operation within the state agency.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:01 - General provisions › Section 10:04:01:05 - Relocation of micrographic equipment

Current through Register Vol. 51, page 10, July 15, 2024
The state records manager may relocate micrographic equipment
				  within or between agencies or departments of the state if a potential economy
				  or a substantial operating convenience for the state would
				  result.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:01 - Micrographic system requirements

Current through Register Vol. 51, page 10, July 15, 2024
A state agency acquiring micrographics system services or
				  operating their own micrographics system shall meet the following requirements
				  for all records:
(1) The records
				officer shall set forth in writing the procedures for establishment of the
				micrographics system in his agency, including the agencies or service bureaus
				responsible for operating and maintaining the system;
(2) The micrographics system must be complete
				and its use must be consistent with the written procedures established by the
				agency;
(3) The records officer
				shall establish procedures for appropriate documentation so a document being
				copied can be followed through the micrographics system;
(4) The records officer shall establish
				internal procedures for inspection and quality assurance;
(5) The records officer is responsible for
				having effective identification, processing, storage, and preservation of the
				micrographic record and for making it readily available for as long as the
				record is required to be retained by the currently authorized records retention
				and destruction schedule;
(6) The
				records officer shall keep a record of where, when, by whom, and on what
				equipment the micrographic record was produced. This information shall be
				retained for as long as the documents or images of the documents must be
				retained according to the currently authorized records retention and
				destruction schedule, whichever is longer;
(7) The records officer shall maintain a
				detailed index of all microfilmed records arranged in a manner that permits the
				immediate location of any particular record; and
(8) When displayed on a micrographics reader
				or viewer or reproduced on paper, the image must exhibit legibility and
				readability as defined in subdivisions 10:04:01:01(4) and (5).
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-10,
					 1-27-12.
Additional micrographic requirements for long-term
					 records, §
											10:04:02:02.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:03 - Registration of micrographic projects

Current through Register Vol. 51, page 10, July 15, 2024
The records officer shall register all micrographics projects
				  with the state records manager before they are begun. The registration must
				  include, but is not limited to, the following information:
(1) The agency name and address;
(2) The record series name and number
				according to the approved records retention and destruction schedule;
(3) The inclusive dates of the
				records;
(4) The backlog volume of
				records and the annual accumulation of records, stated in cubic feet;
(5) A description of the physical properties
				of the documents;
(6) The type of
				camera and micrographic process (e.g. silver for long-term or
				electrophotographic, photoplastic, etc., for temporary retention records) to be
				used;
(7) A description of the
				filming procedures to be used;
(8)
				The type of camera films and duplicate films (e.g. silver, diazo, vesicular) to
				be used;
(9) The proposed
				disposition of all films and documents after filming; and
(10) The signature of the records
				officer.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-10,
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:04 - Disposal of original documents

Current through Register Vol. 51, page 10, July 15, 2024
Following receipt of authorization under subdivision
				  10:03:02:05(6) or (7) from the state records destruction board to destroy the
				  original document, or an authorized reproduction of the original document,
				  after microfilming, the records officer must meet both of the following
				  conditions before the destruction occurs:
(1) A duplicate copy of the micrographic
				record meeting all requirements of this chapter is created; and
(2) The original micrographic record and the
				duplicate copy are stored on separate premises. Long-term records must also be
				stored according to the standards in §
									10:04:02:17.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-10,
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:05 - Security micrographics film specifications

Current through Register Vol. 51, page 10, July 15, 2024
The following security film specifications for long-term
				  records must be met by all state agencies using micrographics:
(1) The security copy of any micrographic
				record of documents created pursuant to this article must be the original
				silver halide film in roll form. The security copy of computer-output microfilm
				must be the original silver halide film in roll form or microfiche
				form;
(2) The security film of
				positive-image documents must be in negative image. The security film of
				negative-image documents must be in positive image. The security film of
				computer-output microfilm must be in negative image; and
(3) Security film must meet applicable
				industry standards and recommended practices as set forth in the following:
(a) ISO 18901:2010, Imaging
				Materials--Processed Silver-Gelatin-Type Black-and-White Films--Specifications
				for Stability; and
(b) ISO
				18906:2000, Imaging Materials--Photographic Films--Specifications for Safety
				Film.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:06 - Resolution specifications

Current through Register Vol. 51, page 10, July 15, 2024
A micrographic system for documents shall be tested for
				  resolution capability upon installation by use of a camera test chart as
				  specified in subdivision 10:04:02:02(3), or the equivalent. Micrographic
				  systems used for long-term state government records must meet the following
				  specifications for resolution:
(1) A
				micrographic system for documents must produce a quality index level of not
				less than 5.0 for first-generation microfilm as measured according to
				applicable industry standards and recommended practices as set forth in
				subdivision 10:04:02:02(3). In applying this standard a lowercase letter "e"
				height of 1.4 millimeters or less must be used;
(2) All pattern groups on the camera test
				chart must be read. The smallest line pattern (highest numerical designation)
				in which both horizontal and vertical line direction is clearly discernible is
				the resolving power of that pattern group. The lowest numerical resolving power
				of all the pattern groups on the camera test chart is the resolving power of
				the micrographic system;
(3) The
				film used in reading the camera test chart must be processed to the density
				standards of §
									10:04:02:07; and
(4) A computer-output microfilm system must
				produce a quality index of not less than 5.0 for first-generation microfilm as
				measured according to applicable industry standards and recommended practices
				as set forth in subdivision 10:04:02:02(1).
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
Micrographic system requirements, §
											10:04:02:01; Additional
					 micrographic requirements for long-term records, §
											10:04:02:02.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:07 - Density specifications

Current through Register Vol. 51, page 10, July 15, 2024
Micrographic systems used for long-term state government
				  records must meet the following density specifications:
(1) Background density in first-generation
				negative microfilm of documents must be maintained as nearly as practical in
				the range of 0.92 to 1.20. No density over 1.25 or under 0.87 is
				allowed;
(2) If a density in
				first-generation negative microfilm of documents occurs in the ranges 0.87 to
				0.91 or 1.21 to 1.25, the records officer shall determine by visual inspection
				that all such images satisfactorily reproduce all required record
				information;
(3) Background density
				in first-generation computer-output microfilm must be 1.50 or greater;
				and
(4) The density of microfilm in
				a clear area (base plus for density or Dmin) may not be greater than
				0.10.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:08 - Reduction ratio specifications

Current through Register Vol. 51, page 10, July 15, 2024
Micrographic systems used for long-term state government
				  records must meet the following reduction ratio specifications:
(1) A reduction ratio for microfilm of
				documents of 25 to 1 or 24 to 1 or less is required;
(2) A reduction ratio for microfilm of
				documents of greater than 25 to 1 may be used only if the micrographic system
				can maintain the required quality index at the higher reduction; and
(3) Computer-output microfilm must be at a
				reduction ratio of 48 to 1 or 24 to 1.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:09 - Evaluation of system before use

Current through Register Vol. 51, page 10, July 15, 2024
The records officer shall have a sample of the product of the
				  micrographics system inspected and approved by the state records manager before
				  the system is placed in regular use. If the micrographics system is modified in
				  any manner, a new sample of the product of the system must be inspected and
				  approved by the state records manager before the modified system is placed in
				  use. Evaluation by the state records manager of a sample of the product of the
				  micrographics system may not be substituted for the agency inspection specified
				  in subdivision 10:04:02:01(4) or §
									10:04:02:13.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:10 - Preparation and arrangement of documents

Current through Register Vol. 51, page 10, July 15, 2024
State documents designated for microfilming shall be prepared
				  and repaired before microfilming so that no required information is obscured.
				  The arrangement must allow the quickest and simplest
				  retrieval.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-10,
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:11 - Identification and documentation of microfilm

Current through Register Vol. 51, page 10, July 15, 2024
The targets described below must appear in sequence at the
				  start and end of each roll of microfilm used for long-term records:
(1)
START.
A target labeled
				START to be filmed at the beginning of the roll. Letters must be large enough
				to be readable on the finished film without magnification;
(2)
BLANK SHEET OF PAPER.
A
				blank sheet of sulfite white nonbond paper. This sheet must be fresh and free
				from stray marks;
(3)
RESOLUTION TEST CHART.
One of the test charts described in §
									10:04:02:06;
(4)
CERTIFICATE OF AUTHENTICITY.
A certificate which identifies the microfilm roll number, the authorized state
				records destruction board (RDB) disposal authority number, the destruction
				schedule listed as number of years the film is to be retained from date of
				filming, the camera reduction ratio, a brief description of the first record to
				be filmed, the agency name starting with the highest department name and
				listing the descending hierarchial structure down to the legal custodian agency
				where the records are filed, record series name from authorized records
				retention and destruction schedules, contents of the series such as inclusive
				dates or inclusive alphanumeric designations, the date microfilmed, and the
				camera operator's written signature in full;
(5)
DESCRIPTIVE TARGETS.
A
				descriptive target wherever it would simplify the use of the micrographic
				record. Examples of these kinds of targets are alphabetical, numerical, common
				name, chronological, geographical, or any combination of these;
(6)
DOCUMENTS TO BE FILMED.
The
				state records to be filmed. Descriptive and informational targets may be
				inserted at the appropriate locations throughout the course of the
				documents;
(7)
INFORMATIONAL
				TARGETS.
Informational targets to indicate missing documents, blank
				pages, illegible original documents, misnumbered pages, corrections, or other
				deviations from the standard filming procedure;
(8)
CERTIFICATE OF AUTHENTICITY.
The same certificate filmed at the beginning of the roll complete with a
				description of the last document filmed and the number of exposures made
				obtained from the camera document counter, if available;
(9)
RESOLUTION TEST CHART.
The
				same test chart used at the beginning of the roll;
(10)
BLANK SHEET OF PAPER.
The
				same blank sheet of sulfite white nonbond paper, fresh and free from stray
				marks, used at the beginning of the roll; and
(11)
END.
A target labeled END
				to be filmed at the end of the roll. Letters must be large enough to be
				readable on the finished film without magnification.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:12 - Identification of computer-output microfilm

Current through Register Vol. 51, page 10, July 15, 2024
Computer-output microfilm must contain the following
				  identifying information:
(1) Fiche
				number;
(2) Date;
(3) Agency name;
(4) Title of record; and
(5) Other information useful to the
				user.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:13 - Quality control inspection

Current through Register Vol. 51, page 10, July 15, 2024
The records officer shall inspect or have inspected the
				  microfilm of long-term records image by image to ensure completeness, adequacys
				  and accuracy of documentation, legibility, correct arrangement, conformity with
				  standards, and no camera or processing defects.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:14 - Refilming

Current through Register Vol. 51, page 10, July 15, 2024
When inspection of the microfilm for long-term records
				  reveals that some documents were defective or missing, those documents shall be
				  refilmed as follows:
(1) Refilming may
				be done on a full new roll or on a partial roll of film, but the retake must be
				spliced on the original roll to which the retakes apply. Retakes may either be
				spliced on the original roll before the start target or after the end target. A
				retake may never be spliced in the body of the original film roll;
(2) Documentation of refilming shall, as far
				as applicable, be the same as the documentation of the original film roll and
				must include a START OF RETAKE target at the beginning; a blank sheet of paper
				at the beginning and end; a resolution test chart at the beginning and end; a
				properly filled out certificate of authenticity at the beginning and end; and
				an END OF RETAKE target at the end;
(3) Refilmed documents shall be indexed in
				sufficient detail to enable the documents to be found; and
(4) The records officer shall inspect or have
				inspected refilmed documents in the same manner as the original film
				roll.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12,
					 19-7-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:15 - Microfilm carton labels

Current through Register Vol. 51, page 10, July 15, 2024
The microfilm carton label for long-term records must contain
				  the following:
(1) Roll
				number;
(2) Agency name as listed
				on the certificate of authenticity;
(3) Record series name or title;
				and
(4) Start and end contents,
				e.g. beginning and ending letters or names if alphabetical, beginning and
				ending numbers if numerical, or beginning and ending dates if
				chronological.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-10,
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:16 - Integrity and use of security micrographic film

Current through Register Vol. 51, page 10, July 15, 2024
All original silver film of long-term state documents must
				  meet the following requirements:
(1)
				Security microfilm of documents must be in roll form and may have no breaks,
				cuts, or splices in the body of the film in the area following the START target
				and preceding the END target;
(2)
				Security micrographic film may not be used for reference purposes, but may be
				used only to produce work or reference film copies; and
(3) Security micrographic film may not be
				written on by any type of marking or writing instrument.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:04 - State records management program › Chapter 10:04:02 - Standards for micrographic records › Section 10:04:02:17 - Storage of security micrographic film

Current through Register Vol. 51, page 10, July 15, 2024
All original silver film of long-term state government
				  documents must meet the following requirements:
(1) Security micrographic film shall be
				stored in compliance with applicable industry standards and recommended
				practices as set forth in ISO: 18911:2010, Imaging MaterialsProcessed Safety
				Photographic FilmsStorage Practices for archival (permanent) storage;
(2) Security micrographic film may not be
				stored on the same premises as the original records or the working copies of
				the film;
(3) The records officer
				shall inspect or have inspected all security micrographic film by sampling once
				a year for any image, base, or container degradation.
General Authority:
SDCL
					 1-27-16.
Law Implemented:
SDCL
					 1-27-12.
ISO 18911:2010, Imaging MaterialsProcessed Safety
					 Photographic FilmsStorage Practices. Copies may be obtained from American
					 National Standards Institute, 25 W 43rd Street,
					 4th Floor, New York, NY 10036,
http://www.ansi.org
. Cost:
					 $135.00.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:01 - Definitions

Current through Register Vol. 51, page 10, July 15, 2024
Terms used in this chapter mean:
(1) "State agency," as defined in SDCL
				34A-6-61;
(2) "Yard waste," as defined in SDCL
				34A-6-61;
(3) "Recycling," as defined in SDCL
				34A-6-61;
(4) "Solid waste," as defined in SDCL
				34A-6-1.3; and
(5) "Waste tire," as defined in SDCL
				34A-6-61.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:02 - Written recycling plans required

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency shall file a written plan that addresses
				  the wastes specified in this chapter with the Bureau of Administration 60 days
				  before the date specified for the elimination of the waste. The plan shall
				  identify the specific methods to be implemented to eliminate the specified
				  waste from the agency's landfill waste and the dates on which the changes will
				  be or have been made.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:03 - Inability to recycle or dispose of waste

Current through Register Vol. 51, page 10, July 15, 2024
If an agency is unable to recycle or dispose of the waste
				  material by one of the methods specified in the applicable section, except for
				  §§
									10:06:01:04 and
				  10:06:01:05, the agency shall
				  contact the Bureau of Administration for assistance.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38, 5-23-39.
Note:
The telephone number of the Bureau of
					 Administration is (605) 773-3688.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:04 - Office and computer paper - Deadline for recycling - Statewide recycling program

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must begin the process of eliminating
				  office and computer paper from its landfill wastes by January 5, 1994. Each
				  state agency must recycle wastepaper generated by that agency.
State agencies in Aberdeen, Brookings, Custer, Hot Springs,
				  Huron, Madison, Mitchell, Pierre, Rapid City, Sioux Falls, Spearfish,
				  Springfield, Sturgis, Vermillion, Watertown, and Yankton shall recycle
				  wastepaper through the statewide paper recycling program according to the
				  method specified in this section. State agencies in other locations shall
				  recycle wastepaper according to §
									10:06:01:05.
The statewide recycling program consists of interagency
				  collection, pick-up, storage, and transportation to a recycling center.
				  Pick-up, storage, and transportation to a recycling center may be provided by a
				  private vendor or agency.
The state agency must have a deskside recycling box for each
				  employee and a set of sorting bags and rack for each 15 employees. Individual
				  employees shall collect, empty, and sort waste office and computer paper from
				  their personal boxes into the general collection bags as necessary. The agency
				  or a private vendor shall collect the bags containing wastepaper as necessary
				  and store them for transportation to a paper recycling
				  center.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:05 - Office and computer paper - Cities not in statewide recycling program

Current through Register Vol. 51, page 10, July 15, 2024
State employees not working in one of the cities listed in
				  §
									10:06:01:04 must recycle waste
				  office and computer paper generated by their agency. The state agency shall
				  provide each such employee with a deskside recycling box. Each office shall
				  purchase a general wastepaper collection station consisting of sorting boxes
				  from Central Supply in Pierre. Agency offices in cities not listed in §
									10:06:01:04 shall store collected
				  paper on site. The agency shall deliver the collected paper to one of the
				  cities listed in §
									10:06:01:04 by means of an
				  employee of that agency who is traveling to one of the cities on other
				  business.
An agency with an existing contract to recycle wastepaper in
				  the manner described in SDCL 5-23-39 complies with this
				  section.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38, 5-23-39.
Note:
The telephone number of Central Supply
					 is (605) 773-3223.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:06 - Yard waste

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate yard wastes from its
				  landfill wastes by January 1, 1995, by one of the following methods:
(1) Use of a mulching mower;
(2) Grinding or shredding of waste for use as
				plant bedding; or
(3) Taking yard
				waste to a composting vendor or composting site.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:07 - Lead acid batteries

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate lead acid batteries from its
				  landfill wastes by July 1, 1995, by returning the battery to one of the
				  following:
(1) A retail vendor upon the
				purchase of a new battery;
(2) A
				local collector of used batteries for recycling; or
(3) A local Department of Transportation shop
				that collects lead acid batteries for recycling.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:08 - Waste motor oil

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate waste motor oil from its
				  landfill wastes by July 1, 1995, by one of the following methods:
(1) Through a local waste motor oil recycling
				or disposal vendor; or
(2) Through
				a local Department of Transportation shop that recycles or disposes of waste
				motor oil. The Department of Transportation shops that recycle or dispose of
				waste motor oil are located in Aberdeen, Brookings, Watertown, Huron, Pierre,
				Mobridge, Murdo, Winner, Mitchell, Sioux Falls, Yankton, Rapid City, Belle
				Fourche, and Custer.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:09 - Waste tires

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate waste tires from its
				  landfill wastes by July 1, 1995, by one of the following methods:
(1) Returning to a retail vendor upon the
				purchase of new tires;
(2)
				Eliminating through a tire recycling or disposal vendor; or
(3) Eliminating through a local Department of
				Transportation shop that recycles or disposes of waste tires.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:10 - White good appliances

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate white good appliances from
				  its landfill wastes by January 1, 1996, by one of the following methods:
(1) Returning to the vendor upon the purchase
				of new white good appliances; or
(2) Through a local scrap metal or white
				goods appliance recycling or disposal vendor.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:11 - Printed paper, corrugated paper, and other cardboard

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency must eliminate printed paper, corrugated
				  paper, and other cardboard from its landfill wastes by January 1, 1997, through
				  a local paper and cardboard recycling or disposal vendor.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:12 - Glass, plastic, aluminum, and steel

Current through Register Vol. 51, page 10, July 15, 2024
Each state agency shall eliminate glass, plastic, aluminum,
				  and steel from its landfill wastes by July 1, 1997, by one of the following
				  methods:
(1) Returning it to the vendor
				upon the purchase of new products made of glass, plastic, aluminum, and steel;
				or
(2) Through a glass, plastic,
				aluminum, and steel recycling or disposal vendor.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:06 - Recycling › Chapter 10:06:01 - Landfill recycling requirements for state agencies › Section 10:06:01:13 - Acceptable methods of recycling or disposal through vendor - Compliance with solid waste requirements

Current through Register Vol. 51, page 10, July 15, 2024
Agencies that use a vendor for recycling or disposal of waste
				  material may either sell the waste material to the vendor, pay the vendor to
				  recycle or dispose of the waste material, or give the waste material to the
				  vendor at no charge. The vendor must certify that the waste material does not
				  go to a South Dakota landfill.
The methods of recycling or disposal specified in this
				  chapter may be used only if the waste material is recycled or disposed of by a
				  method that complies with SDCL chapter 34A-6 and ARSD article
				  74:27.
General Authority:
SDCL 5-23-39.
Law Implemented:
SDCL 5-23-38,
					 5-23-39.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:08 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Chapter 10:08:01 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Section 10:08:01:01 - Definitions

Current through Register Vol. 51, page 10, July 15, 2024
Terms used in this chapter mean:
(1) "Capitol complex," any property,
				building, or structure owned by the State of South Dakota located in Pierre,
				South Dakota, which is operated or maintained by the Bureau of
				Administration;
(2) "Tobacco
				products," cigarettes, cigars, snuff, chewing tobacco, and other products made
				up or composed of tobacco.
General Authority:
SDCL
					 5-15-34.
Law Implemented:
SDCL
					 5-15-34
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:08 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Chapter 10:08:01 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Section 10:08:01:02 - Functions held on capitol complex - Facility use request required

Current through Register Vol. 51, page 10, July 15, 2024
A "facility use request," is an application form provided by
				  the Bureau of Administration upon which any person may request to use the
				  capitol complex. The application form shall include information concerning the
				  identity of the person sponsoring the event, function, or demonstration; the
				  nature of the event, function, or demonstration; the services of the state
				  required, if any; the length of the event, function, or demonstration;
				  approximate area where the event, function, or demonstration will be conducted;
				  and the approximate number of persons expected to attend. The application form
				  shall also include a provision for requesting a waiver from the tobacco
				  prohibition defined in §
									10:08:01:03 and the reason for the
				  request.
No person may hold any event, function, or demonstration on
				  the capitol complex unless a facility use request has been submitted to and
				  approved by the Bureau of Administration prior to the use or function to be
				  held. If the Bureau of Administration approves the facility use request, a
				  special use permit shall be issued to the person. The special use permit shall
				  also include a provision on whether the waiver, if requested, from the tobacco
				  prohibition was granted. Any person holding a function without an approved
				  facility use request will be required to leave the capitol complex.
Copies of the facility use request may be obtained from the
				  buildings and grounds office, 500 E. Capitol Avenue, and shall be filed with
				  the Bureau of Administration at least seven business days before the event,
				  function, or demonstration.
General Authority:
SDCL
					 5-15-34.
Law Implemented:
SDCL
					 5-15-34
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:08 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Chapter 10:08:01 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Section 10:08:01:03 - Use of tobacco products prohibited

Current through Register Vol. 51, page 10, July 15, 2024
No tobacco products may be used or consumed on the capitol
				  complex. Any person using or consuming tobacco products on the capitol complex
				  will be required to leave the capitol complex. The commissioner of the Bureau
				  of Administration may waive this provision pursuant to §
									10:08:01:02 for special events,
				  functions, or demonstrations held on the capitol complex.
General Authority:
SDCL
					 5-15-34.
Law Implemented:
SDCL
					 5-15-34
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:08 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Chapter 10:08:01 - Requirements for use of capitol complex property or facilities - Tobacco use prohibited › Section 10:08:01:04 - Removal of persons or entities from the capitol complex

Current through Register Vol. 51, page 10, July 15, 2024
The commissioner of the Bureau of Administration may remove
				  any person or entity from the capitol complex, when in the commissioner's
				  discretion, such person, based on his or her actions, poses a risk to the
				  health, safety, or general welfare of the public.
General Authority:
SDCL
					 5-15-34.
Law Implemented:
SDCL
					 5-15-34
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:01 - Definitions › Section 10:09:01:01 - Definitions

Current through Register Vol. 51, page 10, July 15, 2024
Terms used in this article mean:
(1) A/E, the architect or engineer of
				record;
(2) Baseline, minimum of
				all building construction industry standards or recommended
				practices;
(3) Basis of design, the
				information necessary to accomplish the owners project requirements, including:
				system descriptions; indoor environmental quality criteria; design assumptions;
				and references to applicable codes, standards, regulations, and
				guidelines;
(4) Building
				certificate, the building certificate issued by the rating system
				administrator;
(5) Building
				certification document, all documentation verifying building project
				certification;
(6) Building
				contractor, the contractor hired in accordance with SDCL chapter
				5-18;
(7) Commissioning team,
				includes people responsible for working together to carry out the commissioning
				process;
(8) Construction document
				phase, the phase of the A/Es services in which the A/E prepares plans and
				specifications and final bidding documents for submission to the owner for the
				owners approval;
(9) Design
				development phase, the phase of the A/Es services in which the A/E prepares
				from the approved schematic design studies the design development documents
				including: detailed material types, locations of windows and doors, and the
				construction cost estimate, for submission to the owner for the owners
				approval;
(10) High performance
				building standard checklist, a document approved by the rating system
				administrator and the OSE showing at a minimum each point or criteria to be
				evaluated, its status, and an explanation of the A/Es reasoning for choosing or
				dismissing the point;
(11) OSE, The
				Office of the State Engineer within the Bureau of Administration;
(12)Owner, owner of the state building
				project to include the Board of Regents, any state agency, department, or
				institution;
(13) Owners project
				requirements, a written document that details the ideas, concepts, and criteria
				determined by the owner to be important to the success of the
				project;
(14) Programming phase,
				the phase of the A/Es services in which the scope of the work and building
				project programming are defined;
(15) Schematic design phase, the phase of the
				A/Es services which includes: drawings of the site plans, floor plans, images,
				overall dimensions, and a construction estimate for submission to the owner for
				the owners approval;
(16) Simple
				payback, measurement of the elapsed time between initial investment and the
				amount of time required for positive cash flows to equal the total investment
				costs;
(17) Rating system
				administrator, the organization responsible for the development and
				administration of the rating system.
General Authority:
SDCL
					 5-14-38.
Law Implemented:
SDCL
					 5-14-38.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:02 - STATE BUILDING PROJECT CERTIFICATIONS › Section 10:09:02:01 - State building project certifications

Current through Register Vol. 51, page 10, July 15, 2024
The following steps must be taken to certify a project as a
				  high performance building:
(1) The OSE
				shall designate the high performance building standard to be used on the
				project;
(2) The owner shall submit
				the owners project requirements to the OSE and A/E during the programming
				phase;
(3) The A/E, at the request
				of the OSE shall complete and present an approved high performance building
				standard checklist to the owner and OSE;
(4) The A/E shall submit the basis of design
				to the owner and OSE no later than the completion of the schematic design
				phase;
(5) The A/E shall submit an
				OSE approved energy model to the owner before completion of the design
				development phase verifying the required energy optimization performance
				credits are achievable;
(6) The
				owner, OSE, A/E, commissioning team, and building contractor shall complete all
				the procedural requirements designated in the standard in the time frame
				required;
(7) A copy of the
				original building certification document must be submitted to the OSE within 90
				days of certification;
(8) OSE
				shall keep the building certification document on file for the lifetime of the
				building; and
(9) A copy of the
				building certificate may be kept on file by the owner.
General Authority:
SDCL
					 5-14-38.
Law Implemented:
SDCL
					 5-14-38.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:03 - WAIVERS › Section 10:09:03:01 - Terms and conditions for granting waivers

Current through Register Vol. 51, page 10, July 15, 2024
. OSE may waive high performance building standard
				  certification for any of the following circumstances:
(1) Twenty or fewer persons will permanently
				occupy the building in a 24 hour period;
(2) A 15-year payback cannot be met as
				defined in §
									10:09:04:01;
(3) If the building is listed on the national
				register of historic places and reasonable justification is given to indicate
				that achieving a high-performance green building standard will significantly
				impair the original architectural intent of the building;
(4) Less than fifty percent of the total
				square footage of the building is planned to be renovated within a three-year
				period; or
(5) Extenuating
				circumstances may include:
(a)
Special use building projects;
(b) Temporary use state building projects;
				and
(c) Other circumstances that
				may prohibit high performance building construction or to contrary to the best
				interest of the State of South Dakota.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:03 - WAIVERS › Section 10:09:03:02 - Procedures for granting waivers

Current through Register Vol. 51, page 10, July 15, 2024
An agency may request a waiver by submitting a written
				  request to the OSE prior to the construction documents phase of the project.
				  OSE will provide a written response to the waiver request within 30 days of
				  receipt. The written waiver request must include:
(1) Justification why a high performance
				building standard cannot be met; and
(2) Steps the owner will take to meet as many
				energy points as possible under the rating system; and
(3) If the request is based on the inability
				to recoup costs in 15 years, the calculations as defined in §
									10:09:04:01; or
(4) If the square footage of the renovation
				project is less than fifty percent of the total square footage of the building
				being renovated, a three year building use plan.
General Authority:
SDCL
					 5-14-38.
Law Implemented:
SDCL
					 5-14-38.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:04 - Method for calculating the initial costs and the decreased operational costs related to achieving high-performance green building standards › Section 10:09:04:01 - Method for calculating the initial costs and the decreased operational costs related to achieving high-performance green building standards

Current through Register Vol. 51, page 10, July 15, 2024
In determining the financial model to be used, the following
				  criteria must be met:
(1) The financial
				model must provide a cost comparison between the baseline costs and the
				additional costs to implement the high performance building standard;
				and
(2) The financial model must
				either:
(a) Include a simple payback analysis
				that should include at a minimum: energy savings, water efficiency, waste
				management savings, material cost savings, and operational and maintenance
				savings; or
(b) Include an
				alternate payback analysis approved by the OSE.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:05 - ADDITIONAL REQUIREMENTS TO OBTAIN USGBC'S LEED CERTIFICATION › Section 10:09:05:01 - Required LEED Credits

Current through Register Vol. 51, page 10, July 15, 2024
If the United States Green Building Councils Leadership in
				  Energy and Environmental Design (LEED) is used as the high performance green
				  building standard for the building project, the following credits must be
				  achieved for building certification:
(1) A minimum of one point is required in the
				energy and atmosphere credit optimize energy performance category;
				and
(2) All available points are
				required in the energy and atmosphere credit enhanced commissioning.
General Authority:
5-14-38
Law Implemented:
5-14-36,
					 5-14-38
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:09 - High performance building design and construction › Chapter 10:09:05 - ADDITIONAL REQUIREMENTS TO OBTAIN USGBC'S LEED CERTIFICATION › Section 10:09:05:02 - Ineligible LEED Credits

Current through Register Vol. 51, page 10, July 15, 2024
If the United States Green Building Councils Leadership in
				  Energy and Environmental Design (LEED) is used as the high performance green
				  building standard for the building project, the following credits may not be
				  included for building certification, unless specifically authorized as
				  provided:
(1) Energy and atmosphere
				credit green power and carbon offsets;
(2) Location and transportation credit green
				vehicles;
(3) Materials and
				resources credit building product disclosure and optimization material
				ingredients; and
(4) Location and
				transportation credit bicycle facilities unless written approval is granted by
				the OSE because the credit is intrinsic to the building project programming.
				Such approval may be granted only before completion of the schematic design
				phase.
General Authority:
SDCL
					 5-14-38.
Law Implemented:
SDCL
					 5-14-38.
South Dakota Administrative Rules › Title 10 - Bureau of Administration › Article 10:10 - Public record fees › Chapter 10:10:01 - Fees for records transmittal, reproduction, and retrieval › Section 10:10:01:01 - Application

Current through Register Vol. 51, page 10, July 15, 2024
If any records are required or permitted to be made public
				  upon request and no other rate is prescribed the rates established in this
				  chapter shall apply.
General Authority:
SDCL
					 1-27-35.
Law Implemented:
SDCL
					 1-27-35.