reglab/statecodes huggingface dataset:
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 1 - General › Section 6VAC15-81-120 - Local responsibility for community based corrections plan

Current through Register Vol. 40, No. 24, July 15, 2024
A. The community
					 based corrections plan shall be developed by the owner or owners, or an agent
					 of the owner or owners. Pursuant to §
											9.1-180 of the Code of Virginia,
					 the community criminal justice board (CCJB) shall review the findings and
					 recommendations of the needs assessment component of the community based
					 corrections plan.
B. Oversight and
					 amendment by CCJB is limited to the following situations:
1. Where a multijurisdictional CCJB,
					 established in accordance with the provisions of §
												9.1-178 of the Code of Virginia,
					 has membership of the governing bodies of jurisdictions not involved in the
					 construction, expansion, or renovation of the regional jail project, a
					 subcommittee shall be established comprised of the required members of the CCJB
					 representing the participating jurisdictions and their governing
					 bodies.
2. In those projects in
					 which more than one locality is involved and each locality has a separate CCJB
					 or the localities are members of different multijurisdictional CCJBs, a
					 subcommittee shall be established comprised of the required members of the CCJB
					 representing the participating jurisdictions and their governing
					 bodies.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 1 - General › Section 6VAC15-81-130 - Community based corrections plan contents

Current through Register Vol. 40, No. 24, July 15, 2024
A community based corrections plan includes:
1. A needs assessment for projects increasing
					 rated capacity by more than 24 beds or more than 40% of rated capacity,
					 whichever is less per 6VAC16-81-40 through
					 6VAC15-81-90.
2. A planning study per 6VAC16-81-40 through
					 6VAC15-81-90.
Statutory Authority: §§
													53.1-5,
						  53.1-80, and
						  53.1-82 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 1 - General › Section 6VAC15-81-140 - Localities not operating a jail

Current through Register Vol. 40, No. 24, July 15, 2024
For a locality not currently operating a jail, the needs
						assessment portion of the community based corrections plan shall be based on
						how the locality is managing its current inmate population through utilization
						of other local correctional facilities and community based alternative programs
						and services. Localities requesting reimbursement for new single jurisdiction
						jail or regional jail construction must comply with current appropriation act
						language.
Statutory Authority: §§
													53.1-5,
						  53.1-80, and
						  53.1-82 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-150 - Needs assessment

Current through Register Vol. 40, No. 24, July 15, 2024
A. The needs
					 assessment is an evaluation of trends and factors at the local or regional
					 level affecting current and future facility needs, and the assessment of
					 resources available to meet such needs that is used as the basis for a request
					 for reimbursement of local correctional facility construction costs.
B. The needs assessment shall address each of
					 the elements of
					 6VAC15-81-160 through
					 6VAC15-81-260.
Statutory Authority: §§
													53.1-5,
						  53.1-80, and
						  53.1-82 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-160 - Funding priority

Current through Register Vol. 40, No. 24, July 15, 2024
The needs assessment shall include a statement
						identifying which Board of Corrections funding priority or priorities the plan
						and jail project addresses, per
						6VAC15-81-320.
Statutory Authority: §§
													53.1-5,
						  53.1-80, and
						  53.1-82 of the Code of
						  Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-190 - Analysis of existing criminal justice practices

Current through Register Vol. 40, No. 24, July 15, 2024
A. The needs assessment shall include an
					 analysis of existing criminal justice practices and the impact they have on the
					 use of existing and the need for future jail space, including arrest, bail,
					 pretrial alternatives, commitments, sentencing practices, post-trial
					 alternatives, Department of Corrections probation and parole violators, and
					 state responsible felony inmate populations.
B. A description of the effect of current
					 magistrate; court; public defender; and prosecutorial case management
					 practices, policies, and procedures on the length of stay in jail. Included
					 shall be a plan to improve criminal justice services, to include the staff and
					 other resources necessary to effect a reduction in pretrial and
					 post-dispositional length of stay in jail. Strategies to improve these
					 practices and services shall be included and shall address such factors as:
1. The current use of summonses issued by
					 law-enforcement agencies in lieu of arrest in certain criminal misdemeanor
					 offences.
2. The current use of
					 unsecured bond or pretrial services by magistrates.
3. Video arraignment in lieu of
					 transportation to court.
4.
					 Specifically for regional projects.
a. Cross
					 court arraignments for confined defendants awaiting trial.
b. The need and solutions for short term
					 short-term holding of defendants following arrest.
c. An assessment of travel distance and times
					 to a proposed regional facility.
d.
					 Where applicable, a collocated juvenile detention facility.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-200 - Recommended resources to improve or expand existing and establish new alternatives

Current through Register Vol. 40, No. 24, July 15, 2024
The needs assessment shall include recommended resources,
						including the necessary funding, necessary to improve or expand existing and
						establish new pretrial and post-disposition alternatives.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-210 - Impact from the loss of local jails

Current through Register Vol. 40, No. 24, July 15, 2024
The needs assessment shall include an examination of
						transportation costs, costs associated with closing of existing facilities, and
						the impact that the loss of local jails will have on the operation of local
						sheriff's offices and law-enforcement departments related to the current and
						future need for:
1. Lockups.
2. Short-term holding.
3. Court holding.
4. Staff availability for law-enforcement
					 activities.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-220 - Specific jail population forecast

Current through Register Vol. 40, No. 24, July 15, 2024
A. The needs assessment shall include a
					 forecast of the future total average daily population as follows:
1. A table of data utilized shall be included
					 in the forecast section and shall be based on a minimum of 60 monthly data
					 points including a description of the timeframes and the unit of
					 analysis.
2. A graph that plots the
					 local responsible inmate and state responsible inmate population separately and
					 a table with the calculation of the percent local responsible and state
					 responsible population during the period of analysis presented in the forecast
					 data base.
3. A calculation of the
					 average percent of the local responsible inmates and state responsible inmates
					 in the total jail population including state responsible inmates greater than
					 90 days as reported by State Compensation Board.
4. The results of the preliminary population
					 data analysis such as trends and correlation structure.
5. A presentation of three to five forecasts
					 (the specification, parameters, and diagnostic information from each model)
					 selected from any of the following models:
a.
					 Linear regression analysis.
b.
					 Exponential smoothing models.
c.
					 Auto regressive integrated moving average models.
d. Structural forecasting models (multiple
					 regression analysis).
e. Other
					 forecasting models pre approved by the reviewing authority.
6. The forecast shall exclude the
					 ADP of detainees:
a. Held for other localities
					 (includes those held for payment, by courtesy, or for exchange) for
					 jurisdictions not participating in a jointly operated or regional jail, or held
					 in a single jurisdiction jail.
b.
					 Held for federal authorities.
c.
					 Contract inmates.
d. Held for
					 out-of-state authorities (non-state warrant).
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-230 - Analysis of defendant or inmate management practices

Current through Register Vol. 40, No. 24, July 15, 2024
A. The needs assessment shall include an
					 analysis of the effect that the defendant or inmate management practices of law
					 enforcement, magistrate, court, public defense, prosecution, local and state
					 pretrial and post-trial alternative programs and the Department of Corrections
					 have had on admissions to, releases from, and length of stay in jail.
B. The needs assessment shall include
					 recommendations and agreements to eliminate or reduce the impact on jail bed
					 space needs and to improve the practices of these services, including
					 procedural changes, staffing, and the budget resources necessary to effect or
					 implement these changes.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-240 - Program or procedural strategies for reducing the jail population forecast

Current through Register Vol. 40, No. 24, July 15, 2024
The needs assessment shall include a presentation of the
						program or procedural strategies for reducing the jail population forecast,
						which shall be based on strategies for the expansion of existing and the
						establishment of new programs designed to divert misdemeanant and felon
						defendants and inmates detained in jail awaiting trial or actively serving
						sentences or reducing their lengths of stay. The strategies shall include a
						description of the proposed services, costs for implementing or expanding
						services, and, if possible, staff and other resources necessary to implement
						expanded or new programs. Strategies to be considered include:
1. Mental health diversion or alternative
					 programs, services, or facilities.
2. Development or enhancement of a pretrial
					 services agency.
3. Home or
					 electronic incarceration or monitoring.
4. Programs that divert defendants from jail,
					 prosecution, or conviction who have been charged with offenses for which they
					 can receive a sentence to jail.
5.
					 A program that reduces the awaiting trial length of stay through court-approved
					 credit for voluntary work on public property by any adult confined in jail
					 awaiting disposition for a nonviolent misdemeanor or felony offense.
6. Development of or enhancement of local
					 community based probation services for local responsible misdemeanant and felon
					 inmates placed on probation following a sentence of 12 months or less or
					 following a deferred proceeding.
7.
					 Jail based home electronic incarceration program for inmates actively serving
					 sentence in jail. Sentenced inmates can be confined at home in lieu of being
					 held in jail.
8. A jail based
					 public work force program that reduces the post-disposition length of stay
					 through court approved credit for voluntary work on public property by any
					 adult confined in jail serving a sentence for a misdemeanor.
9. A state or local day reporting center that
					 will divert probation and parole violators from jail.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-250 - Proposed project

Current through Register Vol. 40, No. 24, July 15, 2024
A. The needs
					 assessment shall include a table depicting the current jail housing and special
					 purpose spaces in accordance with construction standards at the time that it
					 was built that will be in continued use for the proposed project and the
					 designated spaces proposed for the new construction.
B. The needs assessment shall include the
					 recommended size of the proposed facility including the total number of cells,
					 dormitories, or housing units necessary for general population, and community
					 custody and special purpose housing, if applicable, special purpose, and short
					 population management. This is the number to be used as the "relative size" of
					 the proposed facility as required by
					 6VAC15-81-290.
C. The needs assessment shall include the
					 proposed facility size based on future estimates and the need for management
					 bed space in accordance with the requirements for design and construction set
					 out in this chapter. Provide information in a table as shown in the example
					 table in this section.
Bed Distribution: Existing or
									 Proposed
Existing Jail
Special Purpose
Temporary Housing
Rated Capacity
Maximum
Medium
Minimum
Community Custody
Existing Jail
Subtotal
New Facility
New Facility
Total
Grand Total
Percentage Distribution
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-260 - Conclusions and recommendations

Current through Register Vol. 40, No. 24, July 15, 2024
The needs assessment shall include conclusions and
						recommendations for implementation or improvement of programs and services as a
						part of the recommended jail project.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-270 - Needs assessment review

Current through Register Vol. 40, No. 24, July 15, 2024
A.
					 The Department of Corrections and the Department of Criminal Justice Services
					 shall review the needs assessment for compliance with this chapter and
					 validation of the need for additional beds.
B. The Department of Corrections shall
					 provide to the Board of Corrections a report on its review of the needs
					 assessment for compliance with this chapter and validation of the need for
					 additional beds.
C. The Board of
					 Corrections shall evaluate the needs assessment to determine whether the
					 assessment complies with this chapter and validates the need for the
					 construction, expansion, or renovation project for which reimbursement is
					 requested. The board may approve the needs assessment as presented. The board
					 may require amendments or it may deny approval.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-280 - Planning study requirements

Current through Register Vol. 40, No. 24, July 15, 2024
A.
					 An owner proposing a new construction, expansion, or renovation project shall
					 prepare and submit for approval a planning study in accordance with this
					 article with the exception of those projects qualifying as a minor renovation
					 project as specified in
					 6VAC15-81-300.
B. The owner or the owner's agent shall
					 contact the Department of Corrections, Compliance, Certification, and
					 Accreditation Unit for guidance in interpreting these procedures and
					 requirements for planning study documentation submissions.
C. The Department of Corrections shall not
					 assist in the preparation of a planning study but may provide guidance and
					 shall respond to requests for clarification of the requirements.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-290 - Required information for planning study

Current through Register Vol. 40, No. 24, July 15, 2024
A. The planning study shall include a
					 statement acknowledging owners' and consultants' responsibilities for
					 compliance with this chapter.
B.
					 The planning study shall include a statement of the planned general population
					 design capacity, as well as the number and capacity of temporary holding and
					 special purpose cells of the proposed facility as detailed and approved in the
					 needs assessment. If the capacity detailed in the planning study deviates from
					 the forecasted capacity need shown in the needs assessment, the proposed
					 interim capacity of the facility and the plan showing future expansion for
					 achieving the approved capacity shall be detailed.
C. The planning study shall include, if
					 applicable, a statement of rated capacity of the existing facility including
					 current capacity of housing for custody levels, temporary holding, and special
					 purpose.
D. The planning study
					 shall include the operating program.
1. For
					 new facilities, a written operating program describing the operating procedures
					 envisioned for key operational functions such as, but not limited to, intake or
					 release, inmate escorting, movement to and from court, medical, visitation,
					 food services, program delivery, use of proposed technology, and related
					 services such as video arraignment and telemedicine.
2. For renovations and expansions, any
					 changes to the operating procedures shall be provided.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 2 - Contents of the Community Based Corrections Plan › Section 6VAC15-81-300 - Minor renovation projects; required information

Current through Register Vol. 40, No. 24, July 15, 2024
A. A locality or regional jail proposing a
					 renovation project that does not increase design capacity and for which the
					 cost is less than $5 million or higher if approved by the board shall submit
					 the following in lieu of the planning study:
1. Identification of the problem, need, or
					 reason for the project.
2.
					 Description of current situation including:
a.
					 Analysis of existing facilities to include space utilization, condition, and
					 capacity of facilities.
b.
					 Determination of existing and recommended facility procedures related to the
					 need.
c. Examination of existing
					 and recommended alternatives to fulfill the need and the feasibility of
					 implementing such alternatives.
3. Detailed written description of the
					 planned project including an analysis of any existing facility function that
					 would be displaced, replaced, or enhanced by the proposed renovation.
4. Statement of who will be responsible for
					 designing, supervising, and accepting the project for the owner.
5. Conceptual floor plans, at a scale not
					 smaller than 1/16 inch per foot, with indication by distinct symbols, overlays,
					 or other means to denote work to be done.
6. Analysis of the project impact on
					 staffing.
7. Analysis of the
					 project impact on operating costs.
8. Analysis of impact on the security of the
					 facility.
9. Total estimated
					 project cost with a description of the basis and a breakdown of the estimate
					 into construction costs, fees, and other expenses.
10. Proposed construction schedule to include
					 anticipated completion date.
11.
					 Other project-specific information as determined by the reviewing
					 authority.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 3 - Funding and Reimbursement › Section 6VAC15-81-310 - Criteria for board funding recommendation

Current through Register Vol. 40, No. 24, July 15, 2024
A. The board shall evaluate the need for the
					 project as demonstrated by the information provided in the needs assessment,
					 planning study, or the minor renovation project information.
B. The board shall take into consideration
					 the operational cost efficiency of the interior design of the facility with
					 special concern for the number of security staff required, functional layout,
					 material selection, and utilities costs.
1.
					 Security staffing levels will be generally based on the operational capacity of
					 the facility and in accordance with the staffing ratio requirements of the
					 appropriation act.
2. Any proposed
					 facility requiring a less efficient staffing ratio than the appropriation act
					 requirement shall be justified and approved by the board in order to be
					 considered for reimbursement.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 3 - Funding and Reimbursement › Section 6VAC15-81-320 - Funding priorities

Current through Register Vol. 40, No. 24, July 15, 2024
The following criteria, listed in order of importance,
						shall serve as a guide for determining the level of priority given to requests
						for reimbursement:
1. Replacement or
					 renovation of bed space lost due to fire, earthquake, or other
					 disaster.
2. Renovation of an
					 unsafe facility that is documented as out of compliance with board life,
					 health, and safety provisions of 6VAC15-40 (Minimum Standards for Jails and
					 Lockups) or a court-ordered renovation, expansion, or new
					 construction.
3. Construction of a
					 regional facility that results in the replacement or closure of two or more
					 local facilities.
4. Expansion of
					 an existing local correctional facility or regional facility experiencing
					 overcrowding that is expected to continue based upon factors described in the
					 needs assessment.
5. New
					 construction for a locality that does not currently have a facility or is not
					 participating in an existing local correctional facility or regional
					 facility.
6. Expansion or
					 renovation of support facilities.
7. Phased construction projects.
8. Construction project cost
					 overruns.
9. Construction by
					 localities that received reimbursement within the previous five years for beds
					 of construction with a limited life span. These localities shall not receive
					 recommendation for approval for replacement of those beds with another secure
					 or community custody facility.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 3 - Funding and Reimbursement › Section 6VAC15-81-330 - Board recommendations

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
					 department shall direct a letter to the owner notifying the governing body of
					 the board's decision to recommend, or not to recommend, a project for
					 reimbursement.
B. The department
					 shall notify the Department of Planning and Budget and Treasury Board of the
					 board's approvals and approval expirations of proposed jail construction to
					 include project description and reimbursement recommendation amount.
C. Final appropriations are subject to the
					 Governor's approval and legislative enactment.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 3 - Funding and Reimbursement › Section 6VAC15-81-340 - Reimbursement rates

Current through Register Vol. 40, No. 24, July 15, 2024
The reimbursement rates to localities for construction,
						expansion, or renovation of local correctional facilities shall be governed by
						§§
											53.1-80,
						53.1-81, and §
											53.1-82 of the Code of
						Virginia.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part II - Submission of a Community Based Corrections Plan › Article 3 - Funding and Reimbursement › Section 6VAC15-81-350 - Required forms

Current through Register Vol. 40, No. 24, July 15, 2024
Upon project approval by the board, the owner shall be
						responsible for obtaining and submitting all forms as required by the Treasury
						Board if the project is to be funded by the Treasury Board.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of
						  the Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-360 - Project development; reviewing authority

Current through Register Vol. 40, No. 24, July 15, 2024
The reviewing authority determines adequacy of the
					 usability, functionality, acceptable design relationship, flows, and sightlines
					 of the design of the facility. With the exception of receiving a modification
					 granted by the board, the reviewing authority is the final determination in
					 interpretation of and compliance with this chapter.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-370 - Schematic design documents

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  owner shall submit schematic design documents to the reviewing authority as
				  specified in this section.
B. The
				  schematic design documents required for an expansion, renovation, or new
				  construction of a local correctional facility shall contain sufficient
				  information to identify basic security construction features and demonstrate
				  intent to comply with this chapter and building code requirements and shall
				  include, as a minimum, the following:
1. The
				  schematic design shall include a basis of design narrative that provides the
				  following information:
a. General and special
				  purpose capacity and type of occupancy.
b. Exterior circulation to include pedestrian
				  and vehicular.
c. Outline
				  description of basic materials including systems, equipment, and proposed
				  finishes for major areas to include administration, inmate housing, inmate
				  programs, kitchen, laundry, receiving, medical, etc.
d. Future construction or expansion to be
				  accommodated.
e. Style and
				  character of building desired.
f.
				  Environmental considerations, if any.
g. A geotechnical report.
h. A description of the HVAC systems being
				  used, including the goals for energy efficiency and for the smoke removal
				  systems.
i. Total square footage
				  per floor and per building.
j.
				  Number of parking spaces.
k. Total
				  estimated construction cost based on the schematic documents with a description
				  of the basis on which the estimate was made.
l. Any changes to the board approved total
				  project budget.
m. Any changes in
				  staffing from the board approved planning study.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-380 - Design development documents

Current through Register Vol. 40, No. 24, July 15, 2024
A. The owner shall submit design development
				  documents to the reviewing authority as specified in this section.
B. The design development documents required
				  for an expansion or new construction of a local correctional facility shall
				  contain sufficient information to identify basic security construction features
				  and demonstrate intent to comply with this chapter, 6VAC15-40, and building
				  code requirements and shall include, as a minimum, the following:
1. Site plan.
2. For new and existing facilities, a table
				  showing the construction type, the size of the facility in gross square feet of
				  floor area, building code designations as to code edition, fire resistive
				  characteristics, intended use group or groups, condition, and design occupancy
				  loads.
3. Architectural floor plans
				  at least 35% complete at a scale not less than 1/8 inch per foot, showing each
				  floor layout complete with space names, nominal room square footage,
				  circulation paths, secure perimeter, interior security walls, and fire
				  walls.
4. Elevations, sections, and
				  details as required to define building materials and security construction
				  features.
5. Mechanical and
				  electrical plans and specifications necessary to define life safety
				  construction features.
6. Security
				  equipment list.
7. Outline
				  specifications.
8. Construction
				  cost estimate.
9. Any change in
				  staffing from planning study.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-390 - Value management analysis

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  All jail projects for which reimbursement is being requested for new
				  construction, expansion, or renovation costing $10 million or more shall have a
				  value management analysis (VMA) performed during design. For renovation
				  projects, a waiver may be requested from the board.
B. VMA shall be performed at the conclusion
				  of the design development (35% to 40% complete) phases of the project design.
				  For large projects in excess of 250 beds, the reviewing authority may require
				  that a second phase of VMA be performed at the construction documents phase
				  (90% to 95% complete).
C. The VMA
				  shall involve a three-day to four-day exercise at the design development phase,
				  or four to five days each at the design development and construction document
				  phases. The first day, or portion thereof, of each analysis consists of a
				  presentation overview by the owner and the A/E design team to the value
				  management team. The final day or portion thereof, consists of a presentation
				  of findings and recommendations by the value management team to the owner and
				  A/E design team and attended by the reviewing authority.
D. The VMA process shall analyze at a minimum
				  the following aspects of the project's design: systems, products and materials,
				  quality, efficiency, functionality, long-term design, and operational needs
				  (beyond 10 years) and cost.
E. The
				  owner shall engage the services of a qualified value management team, as
				  defined in the definitions
				  6VAC15-81-20 and headed by a
				  certified value specialist or engineer pursuant to the definitions definition
				  of "value management team". The VMA team shall be independent of the A/E design
				  team and of the contractor. Cost estimators are also recommended as beneficial
				  to the analysis, particularly for projects performing VMA at the construction
				  documents phase.
F. The owner shall
				  advise the reviewing authority in writing at least 15 working days in advance
				  of the meeting dates for the VMA team. A representative of the reviewing
				  authority shall be present at the value management team's formal presentation
				  of results to the owner and A/E design team. The reviewing authority may attend
				  any other portion of the session.
G. Upon completion of the VMA process, a
				  summary report detailing VMA recommendations and the owner's decision on
				  implementation of the recommendations shall be provided in writing to the
				  reviewing authority.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-400 - Construction documents

Current through Register Vol. 40, No. 24, July 15, 2024
The owner or owner's agent shall submit two complete sets
					 of construction documents, one full size, one half size, plus one set of
					 full-size architectural drawings to the reviewing authority, Department of
					 Corrections, Compliance, Certification, and Accreditation Unit as specified in
					 this section.
1. Complete sets of
				  construction documents shall consist of:
a.
				  Construction documents (at least 95% complete).
b. Bidding documents.
c. Cost estimate.
d. Construction schedule.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-410 - Changes and delays

Current through Register Vol. 40, No. 24, July 15, 2024
A. If,
				  during the project, there is any substantive change in the scope of the
				  project, major design change, an increase in the estimated cost of construction
				  exceeding 10%, or any change in the security staff requirements exceeding 10%,
				  the review process shall be suspended until the project is resubmitted to the
				  board for further review and possible change in the status of reimbursement
				  recommendation.
B. Unless an
				  extension is granted by the board, board approval expires after two years if
				  design development drawings have not been submitted to the reviewing authority.
				  After that time, to proceed with the project, the owner shall resubmit the
				  community based corrections plan to the board for reconsideration.
C. Increases in reimbursement funding over
				  the initial amount approved by the board may be considered based on analysis of
				  documentation of bid overage or contract increase, negotiation for cost
				  reduction, and justification for the increase. See
				  6VAC15-81-430. Increases in the
				  cost of construction above the board approved amount shall be documented,
				  justified, and submitted for board approval. Notification shall be provided to
				  the board of the intent to request increased reimbursement prior to 35%
				  completion of construction. The request for board approval with complete
				  documentation and justification shall be made prior to 50% construction
				  completion.
D. The board shall not
				  approve any request for reimbursement for increases in the cost of construction
				  for any project for which construction was not begun within three years of
				  enacted approval of funding for the project by the General Assembly; provided
				  however, the board may approve such requests if the increased costs resulted
				  from extraordinary circumstances, which must be documented.
E. Final appropriations for increases are
				  subject to the Governor's approval and legislative enactment.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-420 - Bids

Current through Register Vol. 40, No. 24, July 15, 2024
A. Prior experience
				  with jail construction is an element to be considered when selecting a
				  contractor.
B. After bids for
				  construction have been received and opened, and the owner has determined to
				  proceed with the project, the owner or owner's agent shall submit a copy of the
				  bid tabulation to the reviewing authority.
C. For projects utilizing nontraditional
				  process, other than design-bid-build, the schedule of values shall be submitted
				  within 45 days after award of the construction contract.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-430 - Construction

Current through Register Vol. 40, No. 24, July 15, 2024
A. To be eligible
				  for reimbursement, the quality control must be independent of the owner.
				  Quality control may be provided by a clerk of the works, construction manager,
				  or by enhanced construction administration by the architect with reports
				  submitted directly to the owner.
B.
				  Any change ordered during the construction phase affecting security, safety,
				  compliance with this chapter, or cost shall be submitted to the reviewing
				  authority in writing.
C.
				  Representatives of the department may visit the project site during the
				  construction period to observe the work in progress. Any observed deviations
				  from the approved documents having the effect of voiding or reducing compliance
				  with this chapter or building or fire code requirements shall be reported in
				  writing to the owner and shall be corrected.
D. Inspections by the reviewing authority
				  shall start at 50% construction completion with at least one additional
				  inspection prior to final inspection. The owner or owner's agent shall notify
				  the reviewing authority and request inspections in a timely manner.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-440 - Final inspection

Current through Register Vol. 40, No. 24, July 15, 2024
A. The
				  reviewing authority shall inspect the facility after substantial completion and
				  prior to acceptance by the owner. This inspection shall be requested by the
				  owner or owner's agent and coordinated with the reviewing authority.
B. Upon completion of the final inspection by
				  the reviewing authority, and corrective actions as required, the owner shall
				  provide to the reviewing authority copies of all regulatory agency letters
				  verifying approval by others of the completed project.
C. Corrective actions taken to resolve
				  comments made by the reviewing authority during final inspection shall be
				  provided by the owner or owner's agent in writing to the reviewing
				  authority.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part III - Project Development › Section 6VAC15-81-450 - Record documents

Current through Register Vol. 40, No. 24, July 15, 2024
The owner or owner's agent shall modify original
					 construction contract documents to reflect the condition of the project as
					 actually constructed and based upon as-built drawings and specifications
					 provided by the general contractor. Such modifications shall include change
					 orders, sketches, addenda, and field clarifications. These documents shall be
					 marked as record documents.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.
Virginia Administrative Code › Title 6 - CRIMINAL JUSTICE AND CORRECTIONS › Agency 15 - STATE BOARD OF LOCAL AND REGIONAL JAILS › Chapter 81 - STANDARDS FOR PLANNING, DESIGN, CONSTRUCTION, AND REIMBURSEMENT OF LOCAL CORRECTIONAL FACILITIES › Part IV - Reimbursement › Section 6VAC15-81-460 - Method of reimbursement

Current through Register Vol. 40, No. 24, July 15, 2024
A.
				  Reimbursement to an owner shall be affected effected through one of three
				  methods. Reimbursement shall be made through one lump sum payment or two lump
				  sum payments or in payments over a specified period of time. The General
				  Assembly determines and approves the method of reimbursement upon evaluation of
				  the jail construction project by the Department of Planning and Budget in
				  consultation with the Treasury Board.
B. Project closeout documentation and request
				  for reimbursement shall be submitted to Department of Corrections, Compliance,
				  Certification, and Accreditation Unit, within six months after construction
				  completion.
C. Failure to comply
				  with this chapter shall delay the review process and recommendation for
				  disbursement of funds and may result in the denial of reimbursement.
D. Project closeout documentation shall be
				  reviewed for completeness and accuracy by the reviewing authority prior to
				  recommendation to the Governor and authorization to the Comptroller or
				  Department of Treasury for issuance of reimbursement payment. The owner or
				  owner's agent shall be notified by the reviewing authority if information is
				  missing, invalid or inaccurate or needs clarification. Such further information
				  requested shall be provided prior to authorization of payment.
E. Project closeout shall be complete upon
				  receipt of all properly prepared final documentation as specified in
				  6VAC15-81-480 and reimbursement has
				  been made.
Statutory Authority: 53.1-5, 53.1-80, and 53.1-82 of the
						Code of Virginia.