Texas Administrative Code › Title 31 - NATURAL RESOURCES AND CONSERVATION › Part 19 - TEXAS ALTERNATIVE FUELS COUNCIL › Chapter 655 - ADMINISTRATION › Subchapter A - COUNCIL PRACTICES › Section 655.80 - Filing of Applications

Current through Reg. 49, No. 28; July 12, 2024
(a)
				  Applications filed with the council shall be on an application form promulgated
				  by the council. Appropriate instructions and explanatory materials will be
				  provided with the application.
(b)
				  Dates for the submission of applications shall be set and published by the
				  council. If funds are available, application dates will be set not less than
				  annually.
(c) The deadline for
				  receipt and consideration of an application for funding is the close of
				  business (5:00 p.m.) on the submission date. An application is considered filed
				  when actually received in the council offices or when postmarked showing the
				  application was received and accepted by the United States post office, a
				  common carrier or its equivalent, at least four calendar days prior to
				  submission date. Metered mail is not acceptable unless it also includes a
				  United States Postal Service postmark.
(d) Applicants shall pay, at the time of
				  filing the application, a nonrefundable filing fee in an amount set by the
				  council.
(e) All documents relating
				  to an application shall be filed with the council. Each application will be
				  marked with the date and time received in the offices of the council. The
				  envelope or other wrapper in which an application received by mail or common
				  carrier was enclosed shall be retained with the application.
(f) A copy of all applications and supporting
				  documentation shall be maintained at the council's office. Applicants are
				  advised that the council must comply with the Open Records Act, Texas
				  Government Code, Chapter 552, and therefore that the application and supporting
				  documentation are subject to the Open Records Act.
(g) An application for a grant, loan, or
				  other disbursement of funds shall be accompanied by all supporting
				  documentation at the time the application is filed, except as provided in
				  subsection (h) of this section.
(h)
				  Upon receipt, an application will undergo an initial review by the council to
				  determine whether the application is complete and whether all proposed
				  activities are eligible for funding. The results of the initial review shall be
				  provided to the applicant. The applicant may correct any deficiencies within 10
				  calendar days of the date of the notification of such deficiencies from the
				  council. Upon determination that the application is complete, the application
				  shall be forwarded to the executive committee for consideration.
(i) A technical review of all applications or
				  of particular classes of applications may be required by the council. The
				  technical review may include investigation into the economic and technical
				  feasibility of the project for which funding is sought and the likelihood that
				  the project, if implemented, will accomplish the objectives stated in the
				  application or established by the council.
(j) The council may require an investigation
				  of the financial circumstances, business experience, and background of
				  applicants, the personnel identified by an applicant as being principally
				  responsible for the project for which funding is sought, and the same
				  information concerning specific suppliers of goods and/or services proposed to
				  be acquired pursuant to the terms of the application.