reglab/statecodes huggingface dataset:
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.44 - Employe benefits

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in the cost of employe benefits subject to
					 subsections (b)-(g).
(b) The
					 benefits eligible for Departmental participation include the benefits provided
					 under prevailing county practice. The combination and level of eligible
					 benefits provided are at the discretion of the appropriate county
					 authority.
(c) The percentage
					 benefit rate to be applied in determining maximum compensation will be
					 published annually by the Department. The actual percentage rate for a fiscal
					 year shall be the budgeted percentage of benefits to salaries for the majority
					 of Commonwealth employes.
(d)
					 Consultants and personnel obtained through contracts are considered independent
					 contractors engaged for specified services on a fee-for-service or contractual
					 basis and are not eligible for employe benefits.
(e) The combination and level of eligible
					 benefits provided to part-time employes are at the discretion of the
					 appropriate county authority subject to subsections (b) and (c).
(f) The combination and level of eligible
					 benefits provided to temporary employes are at the discretion of the
					 appropriate county authority subject to subsections (b) and (c).
(g) With regard to leave and holidays, the
					 county/joinder shall adhere to prevailing county practice. The Department will
					 participate in these costs if the local authorities have a plan for the payment
					 of these costs.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.45 - Staff development

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Staff
					 development includes the training of personnel through inservice instruction
					 and recognized professional education programs, or through attendance at State,
					 regional and National meetings, seminars or conferences.
(b) The Department will participate in the
					 cost of training of staff to the extent that the training is related to the
					 objectives of the county program or is essential for the continuation or
					 improvement of the program.
(c)
					 Training for staff shall be in or directly related to the fields of mental
					 health and intellectual disability, or the administration of these
					 programs.
(d) Expenses for staff
					 development shall be approved by the appropriate county authority or a
					 designee.
The provisions of this §
													4300.45 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.46 - Purchased personnel services

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Purchased personnel services are
					 allowable expenses for justifiable programmatic or administrative reasons. A
					 written agreement shall state the services to be provided, the rate of
					 compensation and the method of payment. Consultant fees shall be determined in
					 accordance with prevailing county practice. Participation in the cost for fees
					 and expenses of professional practitioners and consultants, who are board
					 members, directors, commissioners, county elected officials or regular
					 employees requires the prior approval of the Department.
(b) County employees may not receive
					 remuneration for acting as consultants or in another capacity to facilities
					 with which the county/joinder contracts for mental health and intellectual
					 disability services, or with Commonwealth agencies.
The provisions of this §
													4300.46 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.47 - Advisory and incorporated boards

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will not participate in
					 compensation for members of boards, other than reimbursement for actual
					 expenses incurred in connection with meetings and authorized work of the
					 board.
(b) Allowable expenses for
					 board members include meals, lodging and transportation. The rates and
					 requirements for Departmental participation in reimbursement for board members
					 will be published annually as a Departmental bulletin.
(c) The Department will participate in the
					 cost of providing liability insurance coverage for claims against board members
					 resulting from their official duties.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.48 - Occupancy

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the cost of occupancy expenses.
(b) The Department will participate in the
					 costs for buildings and offices rented by the county/joinder for use by the
					 county program. The amount of rent charged to a given program shall be prorated
					 in direct relation to the amount of space utilized by the program. The cost of
					 rent may not exceed the rental rate for similar space and use in that
					 geographical area.
(c) The
					 Department will participate in maintenance, housekeeping and utility costs for
					 county-owned buildings. The amount charged shall be on a pro rata
					 basis.
(d) Mortgaged real estate
					 which is owned and utilized by a county/joinder may be charged to the
					 Department, except that no charge may be made for the refinancing of buildings
					 unless a lower interest rate is available. The original amortization period may
					 not be extended. Departmental participation is limited to the mortgaged cost
					 associated with acquisition or renovation/improvement/repair/maintenance, or
					 both, of property. The amount of these charges shall be the lesser of the fair
					 rental value of the space and use, or the actual cost of the principal and
					 interest incurred in the mortgage amortization, including any amortized minor
					 or major renovation/improvement/repair/maintenance costs. The amount charged
					 shall be prorated in relation to the percentage of space used by the program.
(1) The Department will participate in
					 closing costs and downpayments required by lending institutions for the
					 acquisition of real estate to be used for the county mental health and
					 intellectual disability program. The Department will participate in a
					 downpayment not to exceed 25% of the property value. Real estate purchased with
					 a downpayment reimbursed by the Department shall be used in the county program
					 for at least 5 years.
(2) If the
					 real estate is not used for 5 years, the part of the downpayment funded by the
					 Department, proportionately equal to the remaining unused time in the 5 year
					 period, shall be refunded by the county to the Department.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.49 - Supplies

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of office and
						program supplies, including medical drugs, food and clothing, related to the
						delivery of a service or the administration of a program.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.50 - Communications

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs of services
						and supplies for communications including, but not limited to, telephones,
						postage, stationery, public communications and printing.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.52 - Equipment and furnishings rental

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the rental cost of
						equipment and furnishings when normal usage does not warrant its purchase or
						when renting is a cheaper option.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.53 - Repairs and maintenance

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of necessary
						repairs and maintenance.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.54 - Bonding

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of surety and
						fidelity bonds for staff and incorporated board members engaged in the
						financial affairs of the county.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability); and 55 Pa. Code §
													4300.62 (relating to
						  insurance).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.55 - County indirect costs

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 The Department will participate in indirect costs for counties. These costs are
					 for supportive activities which are necessary to maintain the direct effort
					 involved in providing the services.
(b) The Department will participate in county
					 indirect costs which are identified and claimed under the Department's
					 published guidelines for cost allocation plans and indirect costs.
(c) Departmental participation in county
					 indirect costs will not exceed 2.0% of the amount reimbursed by the Department
					 for the county program. Counties/joinders requesting reimbursement of indirect
					 costs which exceed 2.0% shall submit their cost allocation plan to the
					 Department for review and approval prior to claiming these costs.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.56 - Library expenses

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the purchase of books,
						documents and subscriptions to journals pertaining to mental health,
						intellectual disability and other relevant topics.
The provisions of this §
													4300.56 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.57 - Membership fees

Current through Register Vol. 54, No. 28, July 13, 2024
Costs of agency membership in organizations serving the
						county program are allowable for Departmental participation if the membership
						is in a nonprofit organization and the services provided are related to the
						county program. The Department will not participate in the cost of
						individual/personal membership or in memberships to an organization defined as
						a lobbying group under the Lobbying Registration and Regulation Act
						(46
						P.S. §§
												148.1-148.9).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.58 - Moving expenses

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs associated
						with the relocation of a facility. The Department will not participate in the
						payment of moving expenses for employes.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.59 - Recruitment

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the costs incurred in recruitment activities such as help
					 wanted advertising or the use of employment agencies.
(b) The Department will participate in the
					 travel expenses of job applicants if it is the prevailing county practice.
					 Departmental participation will be at the prevailing county rate but will not
					 exceed the allowable costs identified in §
											4300.51 (relating to
					 travel).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.60 - Interest expense

Current through Register Vol. 54, No. 28, July 13, 2024
Interest paid for funds borrowed from a lending
						institution is an allowable expense in the case where funds are borrowed to
						meet the actual cash flow requirements of ongoing programs, and it can be
						documented that the actual cash flow requirements are such that obligations
						could not be met without borrowing funds.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.61 - Auditing expense

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs of
						independent audits.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.62 - Insurance

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the cost of insurance premiums to protect against casualty
					 losses, theft losses and liability.
(b) The Department will participate in the
					 cost of insurance to protect against casualty losses. Casualty losses are
					 damage to or the destruction of property resulting from an identifiable event
					 of a sudden, unexpected or unusual nature. Examples of events include a storm,
					 hurricane, tornado, flood, fire, earthquake and vandalism.
(c) The Department will participate in the
					 cost of burglary insurance. Burglary insurance protects against losses from
					 theft not involving employes. For thefts by employes or corporate officers, the
					 Department will participate in the cost of fidelity bonds as identified in
					 §
											4300.54 (relating to
					 bonding).
(d) The Department will
					 participate in the cost of liability insurance to cover claims arising out of
					 official duties and to protect items which are used in the performance of this
					 duty.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.63 - Commitment procedures

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in costs incurred by counties for the commitment of
					 individuals under the Mental Health Procedures Act (50 P.S. §§
												7101-7503) and intellectual disability
					 commitments under the act.
(b) The
					 following costs are allowable:
(1) Mental
					 health review officer time and related costs.
(2) Attorney for the county mental health and
					 intellectual disability program or the facility.
(3) Examination and expert medical testimony
					 by the examining physician.
(4)
					 Cost of client transportation to or from hearing.
(5) Client's expert witness as provided under
					 section 304(d) of the Mental Health Procedures Act (50 P.S. §
													7304(d)).
(6) Commitment delegate
					 expenses.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.64 - Real estate

Current through Register Vol. 54, No. 28, July 13, 2024
The cost of land or buildings or the construction of
						buildings may not be expensed using Departmental funds. Mortgaged real estate
						which is owned by a county and used for the county program may be charged as an
						expense until it is debt free as outlined in §
											4300.48(d)-(f)
						(relating to occupancy).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.65 - Renovations, improvements, repairs and maintenance

Current through Register Vol. 54, No. 28, July 13, 2024
Renovations are considered to be an adaptation of
						available space within a completed structure. Improvements extend the life or
						increase the productivity of the asset. Repairs and maintenance are considered
						to be those activities which either restore an asset to, or maintain it at, its
						normal or expected service life.
(1)
					 The Department will participate in costs classified as renovations,
					 improvements or repairs and maintenance. A classification is further defined
					 for reimbursement purposes as minor if the cost is $10,000 or less, and major
					 if the cost exceeds $10,000. Within a classification, the determination of
					 costs as minor or major shall be on a per property basis. For example,
					 renovation costs for an individual property may not otherwise be broken down to
					 avoid being defined as major renovations.
(2) Minor renovations, improvements or
					 repairs and maintenance may be expensed or amortized.
(3) Major renovations, improvements or
					 repairs and maintenance may be amortized or expensed. In either case, they
					 shall be used in the county program for at least 5 years. If they are not used
					 for 5 years, part of the major renovations, improvements or repairs funded by
					 the Department, proportionately equal to the remaining unused time in the 5
					 year period, shall be refunded by the county to the Department.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability); and 55 Pa. Code §
													4300.48 (relating to
						  occupancy).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.66 - Equipment and furnishings

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of equipment
						and furnishings through expensing or the amortization of loans for their
						purchase. Only items which are essential to the operation of the county program
						are allowable. The purchase of equipment and furnishings shall be in accordance
						with the bidding and procurement requirements as contained in §
											4300.145 (relating to bidding and
						procurement). When approved government rates are used by the county for the
						purchase of equipment and furnishings, the county may purchase at those rates
						in lieu of the procedure in §
											4300.145.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.67 - Motor vehicles

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in the purchase or lease of motor vehicles, and the
					 operating costs of the vehicles. The Department encourages the utilization of
					 general transportation resources.
(b) The following guidelines apply in the
					 purchase or lease of vehicles:
(1)
					 Counties/joinders are encouraged to minimize costs by purchasing vehicles under
					 the act of July 9, 1971 (P.L. 201, No. 31) (71 P.S. §
													633), which allows counties to take advantage
					 of special prices given the Commonwealth by making purchases in cooperation
					 with State purchases.
(2) Where
					 purchases or vehicles are not made through cooperative purchase, the purchase
					 of motor vehicles shall be in accordance with the bidding and procurement
					 requirements contained in §
												4300.145 (relating to bidding and
					 procurement).
(3) The Department
					 will participate in the cost of vehicles either through expensing or the
					 amortization of loans for their purchase.
(4) The personal use of motor vehicles is
					 prohibited unless a procedure for pay-back is established and the employe
					 reimburses the program for the use of the vehicle.
(5) A daily log detailing the use of
					 vehicles, as well as maintenance or service activities, shall be
					 maintained.
(6) Cost differentials
					 between leasing and purchase of vehicles shall be explored and the most
					 feasible economic alternative selected. Documentation showing the options that
					 were explored shall be maintained.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.68 - Title to fixed assets

Current through Register Vol. 54, No. 28, July 13, 2024
(a) Title
					 to fixed assets, excluding real estate, acquired with mental health and
					 intellectual disability funds shall remain with the county/joinder.
(b) Income received by the county program
					 when disposing of fixed assets obtained with mental health and intellectual
					 disability funds shall be used to reduce gross expenditures submitted by the
					 county program for Departmental participation. The county may reimburse the
					 Department in direct proportion to the Department's participation in the
					 purchase of the fixed assets-either 90% or 100%.
(c) Fixed assets acquired with mental health
					 and intellectual disability funds shall be solely for the benefit of the mental
					 health and intellectual disability program. If fixed assets are transferred
					 from the mental health and intellectual disability program, the county/joinder
					 shall reimburse the Department for its percentage of the remaining value of the
					 equipment based on an independent appraisal of the value of the fixed assets.
					 The county program may not transfer fixed assets purchased with categorical
					 funding to another component of the county program without the prior written
					 approval of the appropriate program deputy secretary.
The provisions of this §
													4300.68 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › COUNTY AND COUNTY JOINDER ALLOWABLE COST STANDARDS › Section 4300.69 - Ownership responsibilities

Current through Register Vol. 54, No. 28, July 13, 2024
In accordance with sound business practice, the person in
						possession of fixed assets shall do all of the following:
(1) Maintain a fixed assets ledger or
					 equivalent document. A method for separately identifying the ownership of
					 assets shall be maintained.
(2)
					 Maintain and administer a program for the maintenance, protection, repair,
					 preservation and insurance of fixed assets to assure their full availability
					 and usefulness.
(3) Utilize
					 reimbursement for loss, destruction or damage of fixed assets by using the
					 proceeds to repair, renovate or replace the fixed assets involved; and
					 crediting the proceeds as an income source to be applied against the cost of
					 services rendered or forwarding the proceeds to the funding source.
(4) Perform an annual physical inventory at
					 the end of the funding period/fiscal year by sighting and verifying the
					 inventory listings. Discrepancies shall be documented and kept on file with the
					 invoices, inventory reports and other papers which are subject to
					 audits.
This section cited in 55 Pa. Code §
													4300.41 (relating to
						  applicability).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.81 - Applicability

Current through Register Vol. 54, No. 28, July 13, 2024
The allowable cost standards for claiming Departmental
						participation in expenditures of contracted agencies are specified in
						§§
											4300.82-4300.108. Sections
						4300.82-4300.108 apply to services
						purchased on a unit of service and program-funded basis.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.82 - Personnel expenses

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in personnel costs for
						full-time, part-time, temporary employes and contracted personnel. This
						includes salaries, benefits, one-time payments under formally established and
						consistently applied agency policies and other related personnel expenses as
						defined in this chapter and included in the contract.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.84 - Consultants and contracted personnel

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of
						consultants and contracted personnel when justifiable for programmatic or
						administrative reasons. Consultants and personnel obtained through contracts
						are considered independent contractors engaged for specified services on a
						fee-for-service or contractual basis. A written agreement shall state the
						services to be provided, the rate of compensation and the method of payment.
						Consultant fees shall be determined in accordance with prevailing rates.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.85 - Advisory and incorporated boards

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department will not participate in
					 compensation for members of boards, other than reimbursement for actual
					 expenses incurred in connection with meetings and authorized work of the
					 board.
(b) Allowable expenses for
					 board members include meals, lodging and transportation. The rates and
					 requirements for Departmental participation in reimbursement for board member
					 expenses will be published periodically.
(c) The Department will participate in the
					 cost of providing liability insurance coverage for claims against board members
					 resulting from their official duties.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.86 - Staff development

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The
					 Department will participate in the cost of training of staff to the extent that
					 the training is essential for the continuation or improvement of the
					 program.
(b) Training for staff
					 shall be in or directly related to the fields of mental health and intellectual
					 disability, or the administration of these programs.
The provisions of this §
													4300.86 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.87 - Occupancy

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in the cost of occupancy expenses.
(b) The Department will participate in the
					 costs for buildings and offices rented or leased by an agency for use by
					 programs operated under contract with the county.
(1) The parties shall be unrelated and
					 continue to be unrelated. If an agency enters into a sale and leaseback
					 agreement with an unrelated purchaser, the Department will not participate in
					 the cost of rent under this subsection.
(2) The amount of rent charged to a given
					 program shall be prorated in direct relation to the amount of space utilized by
					 the program. The cost of rent for any facility may not exceed the rental charge
					 published for the general public for similar space in that geographical
					 area.
(3) If it does exceed the
					 rental charge to the general public, the Department will participate in these
					 costs only if the rental charge is explicitly approved by the appropriate
					 county authority.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.87a - Title to real estate-statement of policy

Current through Register Vol. 54, No. 28, July 13, 2024
Title to real estate, in which services are provided,
						whether under the waiver or nonwaiver program, must provide that title to real
						estate is to remain with the provider. The provider's withdrawal or termination
						from the program is not to affect title.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.88 - Supplies

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of office and
						program supplies, including medical drugs, food and clothing, related to the
						delivery of a service or the administration of a program.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.89 - Communications

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the costs of services
						and supplies for communications including, but not limited to, telephones,
						postage, stationery, public communications and printing.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.90 - Travel

Current through Register Vol. 54, No. 28, July 13, 2024
(a) The Department
					 will participate in travel expenses for the purpose of conducting official
					 business of programs operated under contract with the county. Allowable
					 expenses include transportation, lodging and subsistence.
(b) Transportation costs on common carriers
					 are allowable with the limitation that travel may not be authorized as first
					 class unless accommodations are not available. Mileage reimbursement for use of
					 personal vehicles and motor vehicle pools may not exceed the Internal Revenue
					 Service allowance for business deductions for mileage.
(c) Department participation for lodging will
					 be at the prevailing county rate.
(d) Department participation in subsistence
					 will be at the prevailing county rate not to exceed the rates paid by the
					 Commonwealth for its employes. The Commonwealth rate and limitations will be
					 published periodically.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.98 (relating to recruitment);
						  55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to negotiated
						  fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.91 - Equipment and furnishings rental

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the rental cost of
						equipment and furnishings when normal usage does not warrant its purchase or
						when renting is a cheaper option.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.92 - Repairs and maintenance

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of necessary
						repairs and maintenance.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.93 - Bonding

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the cost of surety and
						fidelity bonds for staff and incorporated board members engaged in the
						financial affairs of the agency.
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.101 (relating to insurance);
						  55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.94 - Agency indirect costs

Current through Register Vol. 54, No. 28, July 13, 2024
(a)
					 Indirect costs are costs for supportive activities which are necessary to
					 maintain the direct effort involved in providing services. The Department will
					 participate in indirect costs if the agency has a cost allocation plan and
					 indirect costs are an approved component of the contract.
(b) There is no general rule for classifying
					 costs as either direct or indirect. A cost may be direct with respect to a
					 specific service or organization, but indirect with respect to another. Once
					 classified, each item of cost shall be treated consistently either as a direct
					 or indirect cost.
(c) The overall
					 objective of the allocation process is to distribute the indirect costs of the
					 agency to its various services or cost categories in reasonable proportion with
					 the benefits provided to these services or cost categories.
(d) The cost allocation plan is the document
					 for identifying, accumulating and distributing costs to consuming levels or
					 cost categories within the agency and for identifying the allocation methods
					 used. The agency shall maintain a complete file regarding the cost allocation
					 plan and supporting documentation.
(e) The apportionment of indirect costs may
					 be treated in two ways:
(1) Indirect costs may
					 be specifically identified and apportioned into the direct cost of services
					 provided. These costs become a direct cost when properly identified, documented
					 and allocated.
(2) Indirect cost
					 pools or centers may be established to accumulate expenditures. These costs may
					 be distributed to service or cost categories based on a rate identified in the
					 cost allocation plan. A line item may be identified for indirect costs for each
					 service or cost category.
Pennsylvania Code › Title 55 - HUMAN SERVICES › Part VI - Mental Health/Intellectual Disability/Autism Manual › Subpart C - Administration and Fiscal Management › Chapter 4300 - COUNTY MENTAL HEALTH AND INTELLECTUAL DISABILITY FISCAL MANUAL › CONTRACTED AGENCY ALLOWABLE COST STANDARDS › Section 4300.95 - Library expenses

Current through Register Vol. 54, No. 28, July 13, 2024
The Department will participate in the purchase of books,
						documents and subscriptions to journals pertaining to mental health,
						intellectual disability and other relevant topics.
The provisions of this §
													4300.95 amended under sections
						  201(2) and (8) and 202 of the Mental Health and Intellectual Disability Act of
						  1966 (50 P.S. §§
														4201(2) and
						  (8) and
						  4202).
This section cited in 55 Pa. Code §
													4300.81 (relating to
						  applicability); 55 Pa. Code §
													4300.111 (relating to
						  applicability); 55 Pa. Code §
													4300.114 (relating to agency
						  schedule of charges); 55 Pa. Code §
													4300.115 (relating to Department
						  established fees); and 55 Pa. Code §
													4300.116 (relating to county
						  negotiated fees).