Oregon Administrative Rules › Chapter 333 - OREGON HEALTH AUTHORITY, PUBLIC HEALTH DIVISION › Division 10 - HEALTH PROMOTION AND CHRONIC DISEASE PREVENTION › Section 333-010-0020 - Cancer Reporting Regulations: Reporting Requirements for Health Care Facilities

Current through Register Vol. 63, No. 7, July 1, 2024
This rule describes the specific requirements for health care
				facilities. Such facilities include inpatient facilities, outpatient facilities
				acting under the license of a hospital, ambulatory surgical centers, privately
				owned treatment or diagnostic centers contracted to and acting as a department
				of a health care facility or any other facility in which patients are diagnosed
				or provided treatment for cancer or benign or borderline tumors of the brain
				and central nervous system.
(1) Health
			 care facilities must report to OSCaR each case of reportable cancer or
			 reportable non-malignant condition, as defined in OAR 333-010-0000(16)  and
			 333-010-0000(18)  respectively, in patients admitted for diagnosis or any part
			 of the first course of treatment for that cancer. OSCaR will make lists of
			 reportable cancers and reportable non-malignant conditions available on the
			 Oregon State Cancer Registry website:
www.healthoregon.org/oscar
.
(2) Health care facilities must report cases
			 of reportable cancer or reportable non-malignant conditions to OSCaR as
			 stipulated in OAR 333-010-0020(1)  within 180 days of the date the case first
			 receives cancer diagnostic or treatment services at the facility.
(3) Health care facilities with an active
			 follow-up program must annually report vital status, date of last patient
			 contact, and, if available, cancer or tumor status of reportable cancers and
			 reportable non-malignant conditions to OSCaR.
(4) Health care facilities must report their
			 cases of reportable cancer or reportable non-malignant conditions and any
			 follow-up information to OSCaR in the electronic data exchange format and
			 codes, Record Type A: Case Abstract, as specified by NAACCR, including the
			 variables specified in the Reportable Cancer Data Items List. The OSCaR
			 Reportable Data Items List will be available on the Oregon State Cancer
			 Registry website:
www.healthoregon.org/oscar
.
(5) OSCaR shall establish a system of
			 confirmation of receipt of cases submitted by each health care
			 facility.
(6) Health care
			 facilities reporting cases of reportable cancer or reportable non-malignant
			 conditions to a health system cancer registry have discharged their reporting
			 responsibilities provided that the health system registry reports those cases
			 to OSCaR according to the requirements for health care facilities.
(7) Health care facilities may also elect to
			 contract with a private vendor or contractor to report cases of reportable
			 cancer and reportable non-malignant conditions to OSCaR as outlined above in
			 OAR 333-010-0020(1) through (4).
(8) Any health care facility designated as a
			 Type A or Type B rural hospital by the Oregon Office of Rural Health, may elect
			 to meet the cancer reporting requirements by conducting their own
			 identification of cases of reportable cancer and reportable non-malignant
			 conditions and mailing a copy of the relevant portions of the medical record
			 for each case to the central cancer registry. The central cancer registry staff
			 will abstract and report such cases and bill the hospital for this service at
			 its cost. Type A or Type B rural hospitals which authorize the central cancer
			 registry to abstract and report cases have fulfilled their abstracting and
			 reporting requirements under these rules.
(9) Upon application to OSCaR by a health
			 care facility, OSCaR may grant to the facility an extension of time, not to
			 exceed one year, in which to meet the reporting requirements. Such requests
			 must be in writing and directed to the state central cancer registry manager,
			 with a copy to the State Health Officer at the Division. On request, the
			 central cancer registry staff shall provide technical assistance to facilities
			 to meet the reporting requirements.
(10)
(a) If
			 cancer reports from a health care facility do not meet reporting requirements,
			 OSCaR shall inform the facility in writing of the disparity between the
			 facility's reports and the reporting standards. OSCaR will then consult with
			 the facility regarding its options for meeting the reporting standards, as
			 defined in OAR 333-010-0020(1) through (4). Options shall include, but are not
			 limited to:
(A) Further consultation and
			 training;
(B) Referral to
			 contractors for reporting services;
(C) Provision, at cost, of reporting services
			 by OSCaR. By selecting this option, health care facilities will fulfill all
			 reporting requirements as defined in OAR 333-010-0090.