Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-21 - Faculty and staff email

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Email is a mechanism for official
				communication within Bowling Green state university. Official university
				correspondence will be sent to faculty and staff through email and official
				university email accounts are required for all BGSU faculty, staff, and
				students. The addresses are all of the form: username@bgsu.edu.
(B)
								Policy
Email is a mechanism for official
				communication within Bowling Green state university. Official university
				correspondence will be sent to faculty and staff through email and official
				university email accounts are required for all BGSU faculty, staff, and
				students. The addresses are all of the form: username@bgsu.edu.
(1)
									Faculty and staff
			 are required to obtain their university email account at the time of
			 employment/contract.
(2)
									Faculty and staff will anticipate that official
			 university correspondence will come to them through this email account and must
			 access this email account on a regular and timely basis in order to stay
			 current with university related communications.
(3)
									Faculty and staff
			 are expected to use their BGSU email account for all email correspondence
			 related to official university business.
(4)
									All use of email
			 will be completed in a manner consistent with meeting BGSU email
			 policies.
(5)
									Responsibilities
(a)
										University
			 responsibilities
(i)
											Official email communications are intended only to meet
			 the academic and administrative needs of the campus community. As stewards of
			 the process, information technology services is responsible for directing the
			 use of official email.
(b)
										User
			 responsibilities
(i)
											Faculty and staff who wish to have email redirected
			 from their official BGSU email address to another email address (e.g.,
			 @aol.com, @hotmail.com) may do so, but at their own risk. The university will
			 not be responsible for the handling of email by outside vendors. Having email
			 redirected does not absolve faculty and staff from the responsibility
			 associated with the official communication sent to the BGSU account. In order
			 to forward email, contact the technology support center in 110 Hayes Hall,
			 tsc@bgsu.edu, or by telephone at 419-372-0999.
(ii)
											Users should
			 exercise extreme caution in using email to communicate confidential or
			 sensitive matters, and should not assume that email is private and
			 confidential. Users should be aware that BGSU email correspondence is
			 considered a public record.
(iii)
											Faculty and
			 staff have the responsibility to recognize that certain communication will be
			 time critical. The university expects that such communications will be received
			 and read in a timely fashion.
(6)
									Enforcement and
			 sanctions
Use of BGSU technology resources must
				be completed in compliance with the BGSU information technology policy. Any
				violations will be referred to the appropriate disciplinary authority for
				review.
(7)
									Related policies
Information technology
Date: July 1, 2014