Oklahoma Administrative Code › Title 158 - Construction Industries Board › Chapter 1 - Procedures of the Oklahoma Construction Industries Board › Subchapter 3 - General Operation and Procedures › Section 158:1-3-5 - Access to Agency records pursuant to the Open Records Act

Current through Vol. 41, No. 20, July 1, 2024
(a)
Official
				records.
Official records include records required to be maintained by
				law, the record in individual proceedings, records submitted to the agency by
				any person and any other "record" as that term is defined by the Oklahoma Open
				Records Act, 51 O.S. §
									24A.1, et
				seq et seq. (OORA).
(b)
Access to official records.
Every record defined by subparagraph
				(a) above wherein disclosure is not otherwise specifically excepted by law or
				the OORA is subject to inspection and mechanical reproduction under the
				provisions set forth below.
(c)
Initial procedural requirements.
A request for inspection may be
				submitted orally or in writing. To encourage a fully articulated and accurate
				response to a request, the Board recommends a request be submitted in a form
				that is susceptible to memorialization such as a writing, electronic mail or
				facsimile transmission, and must reasonably describe the records sought.
				Additionally, if applicable, every request must specify a time period for which
				records are being sought. A request submitted in the manner above, reasonably
				describing the records sought and stating an appropriate time period for the
				records being sought will be timely acknowledged and further processed for a
				review and inspection. If, consistent with the OORA, staff personnel determine
				that a search is necessary to gather and collect the records sought by the
				requester, the requester is required to pay, in advance, a search fee pursuant
				to subparagraph (h) below.
(d)
Requests received.
Requests submitted to the agency will not be
				deemed to have been received unless and until the request has been identified
				by agency personnel as a request properly filed in accordance with these rules.
				After a determination is made estimating the search time necessary to gather
				the records requested, the agency will remit an advice of the cost to the
				requester. Upon receipt of the requested search fee, the request will be deemed
				to have been received by the agency and will then be timely processed for
				inspection.
(e)
Abandonment.
Any request not confirmed by a tender of the
				requisite search fee within thirty (30) days of advice by the agency shall be
				deemed to be abandoned, unless, within the time stated, the requester can show
				cause why the confirmation should be delayed or postponed.
(f)
Cooperation with the Board.
If the requester fails to furnish additional information reasonably necessary
				to identify the records sought or otherwise enable agency personnel to
				accurately process the request, the processing of the subject request may be
				suspended by agency personnel. A request that remains suspended for a period
				exceeding sixty (60) days shall be deemed abandoned.
(g)
Appeal.
If the agency cannot
				comply with the request for disclosure, the requester shall be notified in
				writing, within thirty (30) days of notice of the adverse determination,
				stating the reason(s) therefor and advising the requestor of the right, at the
				requestor's option, of administrative appeal under the provisions of OAC
				158:1-3-7.
(h)
Fees.
The following are fees
				for reproduction of records:
(1) Paper
				Records
(A) Regular copy - $0.25 per
				page
(B) Certified copy - $1.00 per
				page
(C) Copy sent by fax - $0.35
				per page
(D) Copy of pages larger
				than 8-1/2 X 11 - $0.50 per page.