New Mexico Administrative Code › Title 13 - INSURANCE › Chapter 10 - HEALTH INSURANCE › Part 10 - MEDICAL INSURANCE POOL PLAN OF OPERATION › Section 13.10.10.11 - MEETING PROCEDURES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
				Special meetings. Special meetings of the board may be called by a majority of
				the directors or the chairman of the board, and will be held at the time and
				place fixed by the person calling the special meeting.
B. Notice. Written notice stating the time,
				place and, if a special meeting, the purpose, will be delivered either
				personally or by email at the direction of the person calling the meeting, to
				each director at least 24 hours before the scheduled date of the meeting. If
				mailed , a notice is deemed delivered when deposited, postage or charges
				prepaid, addressed to the director. If emailed, a notice is deemed delivered
				when sent, addressed to the director. The board may establish dates and times
				for regularly scheduled meetings.
C. Quorum. A majority of the current members
				of the board in attendance either in person or by telephone will constitute a
				quorum at board meetings. The act of a majority of directors voting in person
				or by written proxy at a meeting at which a quorum is present will be the act
				of the board, except a two-thirds majority of the entire board is required for
				actions dealing with the levy of assessments, approval and discharge of the
				pool administrator, removal of officers, or for the pool to borrow money or to
				encumber assets of the pool. The directors may act only as a board with each
				director having one vote.
D. Proxy.
				A written proxy may be given only to other board members and shall be submitted
				to the chair at the time the vote is taken. No director shall be allowed to
				cast more than one proxy vote. Any action required or permitted to be taken at
				a meeting of the directors may be taken without a meeting if a consent in
				writing setting forth the action so taken is signed, either wet-ink or
				electronically, by all of the directors.
E. Waiver of notice. Whenever any notice is
				required to be given to any director, a waiver there of in writing signed or
				emailed by the person entitled to the notice is equivalent to the giving of
				timely notice. The attendance of a director at a meeting constitutes a waiver
				of notice of the meeting except when attendance is for the sole purpose of
				objecting because the meeting is not lawfully called or convened.
F. Record of meetings. A written record of
				the proceedings of each board meeting shall be made. The original of this
				record shall be retained by the administrator, or as otherwise directed by the
				board, and a copy shall be forwarded to all members of the board for approval
				at a subsequent board meeting. Copies shall be available upon
				request.
G. Participation methods.
				Members of the board, or any committee designated by the board, may participate
				in a meeting of the board, or of any committee, by means of conference
				telephone or similar communications equipment by means of which all persons
				participating in the meeting can hear each other, and such participation in a
				meeting shall constitute presence in person at the meeting.
H. Consent required for action without
				meeting. Any action required by the act or this plan to be taken at a meeting
				of the board, or any action which may be taken at a meeting of the board or of
				a committee of the board, may be taken without a meeting if a consent in
				writing, setting forth the actions so taken, is signed, either wet-ink or
				electronically, by all of the directors, or all of the members of the
				committee, as the case may be. The consent to action without a meeting shall
				have the same effect as a unanimous vote of the board or of the committee
				taking the action.