Ohio Administrative Code › Title 4731 - State Medical Board › Chapter 4731-8 - Personal Information Systems › Section 4731-8-02 - Definitions

Current through all regulations passed and filed through July 1, 2024
For the purposes of administrative
				rules promulgated in accordance with section
				1347.15 of the Revised Code, the
				following definitions apply:
(A)
								 "Access" as a
			 noun means an instance of copying, viewing, or otherwise perceiving whereas
			 "access" as a verb means to copy, view, or otherwise perceive.
(B)
								 "Acquisition of
			 a new computer system" means the purchase of a "computer system," as defined in
			 this rule, that is not a computer system currently in place nor one for which
			 the acquisition process has been initiated as of the effective date of the
			 board rule addressing requirements in section
			 1347.15 of the Revised
			 Code.
(C)
								 "Computer system" means a "system," as defined by
			 section 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
								 "Confidential personal information" has the meaning as
			 defined by division (A)(1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the board in accordance with division (B)(3)
			 of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the board confidential.
(E)
								 "Employee" means
			 each employee of the board regardless of whether he/she holds an elected or
			 appointed office or position within the board. "Employee" is limited to the
			 specific employing state agency.
(F)
								 "Incidental
			 contact" means contact with the information that is secondary or tangential to
			 the primary purpose of the activity that resulted in the contact.
(G)
								
			 "Individual" means a natural person or the natural person's authorized
			 representative, legal counsel, legal custodian, or legal guardian.
(H)
								
			 "Information owner" means the individual appointed in accordance with division
			 (A) of section 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I)
								 "Person" means a
			 natural person.
(J)
								 "Personal information" has the same meaning as defined
			 in division (E) of section
			 1347.01 of the Revised
			 Code.
(K)
								 "Personal information system" means a "system" that
			 "maintains" "personal information" as those terms are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L)
								 "Research" means
			 a methodical investigation into a subject.
(M)
								 "Routine" means
			 commonplace, regular, habitual, or ordinary.
(N)
								 "Routine
			 information that is maintained for the purpose of internal office
			 administration, the use of which would not adversely affect a person" as that
			 phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to employees and maintained by the board
			 for internal administrative and human resource purposes.
(O)
								 "System" has the
			 same meaning as defined by division (F) of section
			 1347.01 of the Revised
			 Code.
(P)
								 "Upgrade" means a substantial redesign of an existing
			 computer system for the purpose of providing a substantial amount of new
			 application functionality, or application modifications that would involve
			 substantial administrative or fiscal resources to implement, but would not
			 include maintenance, minor updates and patches, or modifications that entail a
			 limited addition of functionality due to changes in business or legal
			 requirements.
(Q)
								 "Board" means the "State Medical Board of Ohio."
(R)
			 "Secretary" means the member of the board who is elected under section
			 4731.02 of the Revised Code to
			 serve as the secretary or a member of the board who is appointed by the board
			 president to act on a temporary basis in lieu of the elected secretary.
(S)
								
			 "Supervising Member" means the member of the board who is elected under section
			 4731.02 of the Revised Code to
			 serve as supervising member or a member of the board appointed by the board
			 president to act on a temporary basis in lieu of the elected supervising
			 member.
Five Year Review (FYR) Dates:
				04/21/2016 and
				04/21/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 1347.15;
				4731.05
Rule
				Amplifies: 1347.15
Prior
				Effective Dates: 12/31/10