New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.9 - Application procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Application for a grant shall be in a completed official form available from the New Jersey State Library. The application will consist of a description of the project; general and specific project information; a cost estimate; a computation of project financing; and requirements for documents to be submitted as part of the application. Documents to be submitted shall be: an application and resolution(s) to apply; a written plan for service including a building program and community analysis; schematic plans which include a site plan, elevations, floor plans with furniture layouts; outline of specifications; cost estimates; legal description of the site and copy of deed; statement of compliance with minimum criteria for receipt of State Library Aid or a justification for not meeting the minimum criteria; a comprehensive plan for total system development for branch library projects; certification as to its suitability from an architect for the rehabilitation or purchase of a library building; bond ordinance or resolution of intent to provide funding; statement of pro-ration of eligible costs if applicable; statement of compliance with State and Federal regulations regarding State and Federal minimums for providing barrier-free access, applicable New Jersey labor laws, and the Local Public Contracts Law (40A:11-1 et seq.).
(b) The application shall be made by the body charged with the responsibility for the establishment and maintenance of the library (board of trustees or county library commission, or county board of chosen freeholders, as appropriate).
(c) If a library facility is to be constructed by a municipality with the provision that it be equipped, stocked, staffed or supported by a library not an agency of that municipality (for example, a municipally constructed building which will be operated by a county library as a branch library), the application shall be in the name of the municipality. The application shall be signed by the mayor or chief financial officer and cosigned by an officer of the governing body of the library that is providing services.
(d) The person authorized to submit the application shall be an officer of the body named as applicant, preferably, the president or chairperson of this body. A statement to be signed and completed by the responsible officer of the applicant, for example, secretary of a board of trustees, shall certify this authorization. If the application is submitted under (c) above, an individual from each body shall be authorized and certified. The signature of each authorized person is required on the application.
(e) Any substantial changes or revisions affecting the application, after the application is submitted, including any structural changes in the building plans, shall be submitted on appropriate forms for approval. The Board shall have the power to revoke approval of any application or grant for failure to submit and receive approval of substantial changes in the application.
(f) Full approval of the proposed construction project must be given by the Public Library Construction Advisory Board and the Joint Budget Oversight Committee or its successor before any funds are allocated.