Ohio Administrative Code › Title 1501 - Department of Natural Resources - Administration and Director › Chapter 1501-8 - Accessing Confidential Personal Information › Section 1501-8-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For the purposes of administrative rules promulgated in
				accordance with section
				1347.15 of the Revised Code, the
				following definitions apply:
(A)
			 "Access" as a noun means an instance of copying, viewing, or otherwise
			 perceiving; whereas "access" as a verb means to copy, view, or otherwise
			 perceive.
(B) "Acquisition of a
			 new computer system" means the purchase of a "computer system," as defined in
			 this rule, that is not a computer system currently in place nor one for which
			 the acquisition process has been initiated as of the effective date of the Ohio
			 department of natural resources rule addressing requirements in section
			 1347.15 of the Revised Code.
(C) "Computer system" means a
			 "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
			 "Confidential personal information" (CPI) has the meaning as defined by
			 division(A) (1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the Ohio department of natural resources in
			 accordance with division (B)(3) of section
			 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the department confidential.
(E) "Department" means the Ohio department of
			 natural resources.
(F) "Employee of
			 the state agency" means each employee of the Ohio department of natural
			 resources regardless of whether the employee holds an elected or appointed
			 office or position within the Ohio department of natural resources. "Employee
			 of the state agency" is limited to the Ohio department of natural
			 resources.
(G) "Incidental contact"
			 means contact with the information that is secondary or tangential to the
			 primary purpose of the activity that resulted in the contact.
(H) "Individual" means a natural person or
			 the natural person's authorized representative, legal counsel, legal custodian,
			 or legal guardian.
(I) "Information
			 owner" means the individual appointed in accordance with division (A) of
			 section 1347.05 of the Revised Code to
			 be directly responsible for a system.
(J) "Person" means a natural
			 person.
(K) "Personal information"
			 has the same meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(L) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(M) "Research" means a methodical
			 investigation into a subject.
(N)
			 "Routine" means commonplace, regular, habitual, or ordinary.
(O) "Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person" as that phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to employees and maintained by the Ohio
			 department of natural resources for internal administrative and human resource
			 purposes.
(P) "System" has the same
			 meaning as defined by division (F) of section
			 1347.01 of the Revised
			 Code.
(Q) "Upgrade" means a
			 substantial redesign of an existing computer system for the purpose of
			 providing a substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.