Oklahoma Administrative Code › Title 210 - State Department of Education › Chapter 10 - School Administration and Instructional Services › Subchapter 9 - Lifelong Learning › Section 210:10-9-2 - Adult basic education

Current through Vol. 41, No. 20, July 1, 2024
(a) Programs,
				services and activities funded in accordance with uses specified in sections
				203 and 231 of the Act are designed to expand or improve the quality of adult
				education programs, including priority programs for educationally disadvantaged
				adults (including first those adults with less than a 5th-grade achievement
				level, and second, those adults with a 6th-8th grade achievement level), adults
				with limited English speaking ability, adults with disabilities,
				institutionalized adults and GED preparation.
(b) Adult education programs governed by the
				Act shall make every effort to provide free classes to students. Adult
				education programs may charge necessary and reasonable fees for consumable
				materials and work-based classes. Adult education programs that wish to
				implement fees must develop a fee policy that has been approved by the adult
				learning center's local governing board. The fee policy must be reasonable and
				may not restrict access to services.
(c) The Act permits local adult education
				programs to generate income. The purpose of income is not to make a profit, but
				rather to expand services. Income and donations received must be reinvested in
				the adult education program. Any income must be accounted for in records and
				reported to the state Lifelong Learning office for National Reporting System
				Financial Reports.
(d) Adult
				education programs governed by the Act must follow the state adult education
				Assessment Policy per federal guidelines.
(e) Adult education programs governed by the
				Act must follow the state adult education Student Goal Setting Policy per
				federal guidelines.
(f) For each
				year covered by the plan, the fiscal effort per student from nonfederal sources
				available for expenditure by the state for adult education, during the second
				preceding fiscal year must not be less than the fiscal effort per student from
				nonfederal sources during the third preceding fiscal year in order to meet the
				maintenance of effort requirement.
(g) Teachers of adult education located in
				the adult learning centers funded by the state under the Act, shall have a
				valid Oklahoma Teacher's Certificate. Directors of adult education located in
				the adult learning centers shall have a valid Oklahoma Teacher's Certificate or
				a graduate degree.
(h) For fiscal
				control, the obligation basis of accounting is used; expenditures will be
				supported by copies of paid claims and invoices and will be audited following
				accepted auditing procedures.
(i)
				Federal funds for adult education programs operating under a grant extension
				will be allocated according to local program data, program performance, and
				participation in state and national initiatives. Seventy percent of federal
				funds will be allocated according to the number of students with a
				pre-assessment and 12 hours of instruction as reported in National Reporting
				System (NRS) data. Twenty percent of federal funds will be allocated according
				to whether federal and state indicators of performance were met. Ten percent of
				funds will be allocated for participation in state and national initiatives.
				Allocations for the current fiscal year will be based on National Reporting
				System data from the second preceding fiscal year.
(j) State funds for adult education programs
				operating under a grant extension will be allocated according to program data.
				Fifty percent of state funds will be divided evenly among all programs to
				establish a funding base. The remaining fifty percent of state funds will be
				allocated according to the number of students enrolled. Allocations for the
				current fiscal year will be based on National Reporting System data from the
				second preceding fiscal year.
(k)
				The SEA and the adult education programs participating in the plan shall enter
				into cooperative arrangements, when feasible and appropriate, with such
				entities as other state agencies, community based organizations, community
				action agencies, career technology schools, churches, businesses, etc. in order
				to carry out the general purpose of the Act.
(l) The adult education programs will expend
				95% of the funding for adult education activities and 5% will be used for
				administrative costs, however if the administrative cost limits would be
				insufficient for adequate planning and administration of the program, the state
				agency may negotiate with the local grant recipient in order to determine an
				adequate level of funds to be used for noninstructional purposes. Negotiated
				administrative cost limits are indicated in the Adult Education and Literacy
				State Plan/State Plan Amendments.
(m) The SEA will provide direct and equitable
				access to and will review grant proposal applications during an open grant
				competition. The adult education program will demonstrate that the twelve
				considerations outlined in Section 231 of the Act are being met in order to be
				considered for a grant award. The adult education program must assure that the
				services are coordinated with and are not duplicative services under other
				Federal, State and local programs. The comments of the adult education program
				and responses thereto shall be attached to the application when it is forwarded
				to the state.
(n) Federal funds for
				new grantees shall be allocated on the basis of an application, budget, and
				proposed number of students to be served. State funds will be matched on the
				ratio specified by the Adult Education Act regulations in existence for the
				current fiscal program year.
(o)
				The SEA will evaluate grant recipients based on the federal requirements for
				program evaluation.
(p) Adult
				education programs will follow all requirements set forth in the SEA Adult
				Education State Plan and State Plan Amendments.
(q) Adult education programs will meet the
				state performance measures of pre-/post-assessing 60% of their students and
				increasing the average number of student contact hours each fiscal
				year.
(r) Adult education programs
				will use an SEA-approved management information system to document student
				enrollment, goals, attendance, educational gains, and other information as
				required by the National Reporting System (NRS). Programs will update data
				monthly.
Amended at 9 Ok Reg
				  2355, eff 6-25-92; Amended at 26 Ok Reg 398, eff 12-8-08 (emergency); Amended
				  at 26 Ok Reg 1430, eff 6-11-09