reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.9 - Identification of sender of outgoing correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The inmate's name and number or the name of the inmate group shall appear legibly on the outside of all outgoing correspondence.
(b) If an inmate's name and number or the name of the inmate group does not appear on the outside of the correspondence, it shall be opened and examined to identify the sender so that the correspondence can be returned to the inmate or inmate group.
(c) If the inmate or inmate group cannot be identified, the correspondence shall be destroyed.
(d) The full name of the correctional facility shall be clearly stamped or printed in the upper left corner of all outgoing envelopes from inmates or inmate groups.
(e) Electronic emails, e-photos, e-books, and e-videos are actively viewed and monitored. Delivery of electronic correspondence may be delayed as its content may be pending review and approval.
(f) If an inmate's privileges for electronic communications devices and electronic correspondence are suspended or restricted for any reason, related correspondence shall not be sent or delivered.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.11 - Registered, certified, preferential, or special delivery mail

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All registered, certified, preferential, or special delivery correspondence of a non-legal nature shall be processed as regular mail and the mail room staff shall sign to acknowledge receipt of the correspondence. The inmate shall be required to sign an acknowledgement that he or she received the correspondence.
(b) In instances where the mail room staff is not on duty to sign for registered, certified, preferential, or special delivery correspondence of a non-legal nature, the inmate shall be required to sign for the correspondence to acknowledge receipt.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.12 - Correspondence processing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Properly identified incoming correspondence and electronic correspondence (see N.J.A.C. 10A:18-2.6) shall be distributed to inmates, and outgoing properly identified correspondence and electronic correspondence (see N.J.A.C. 10A:18-2.9) shall be transmitted or sent to the post office or addressee within one day of receipt in the mail room, excluding weekends, holidays, and during emergency incidents.
(b) Inmates shall not be involved in the processing of either incoming or outgoing correspondence or electronic correspondence.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.13 - Receipt of funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Checks, other than personal checks, such as, but not limited to, official State or government checks or checks from a legitimate business or law practice shall be the only approved form of money received through the mail, which can be accepted by the correctional facility for deposit in an inmate's account.
(b) When an inmate receives checks, other than personal checks, by mail, the inmate shall be given a receipt and the funds shall be deposited into the inmate's account.
(c) All cash, money orders, and personal checks sent through the mail to an inmate shall be deemed contraband and processed in accordance with 10A:3-6.6.
(d) To fund an inmate's accounts utilizing an electronic funds transfer system will require the information in (d)1 below. A link to the electronic funds transfer system can be found on the Department's website at:
http://www.state.nj.us/corrections/pages/FundOffenders.html
. This electronic transfer system enables the transfer of funds for a fee from personal computers, smartphones, via the Internet, by calling a toll free number, or on a walk-in basis at certain retail stores.
1. The fee to submit funds to an inmate's account utilizing the electronic transfer system varies based on the amount transferred and the method of transfer, as defined in the contract between the State and the system vendor. The table of fees is available on the Department's website listed in (d) above. Regardless of what method of funding is utilized under this subsection, the contributor of funds must submit and register utilizing the following:
i. The inmate's identification number;
ii. The contributor's name, address, and phone number;
iii. An e-mail address and password; and
iv. A method to transfer funds electronically (that is, a credit card or debit card).
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.15 - Control of correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Except as established in (b) below, incoming correspondence which is withheld from an inmate shall be returned to the sender, together with a notice that the material has been found to violate the Department of Corrections rules governing correspondence.
(b) If the correspondence is withheld pursuant to 10A:18-2.1 4(a)4 for containing information which would be subject to criminal prosecution under the laws of New Jersey or the United States, the correspondence shall be turned over to the Special Investigations Division or Control Unit of the correctional facility for further action.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.16 - Procedures for handling withheld or discarded correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When correspondence violates one of the categories cited in 10A:18-2.1 4 and is withheld in the mail room, the following action shall be taken.
1. The staff member who withholds the correspondence must submit a written report, no later than the end of the shift to the shift commander identifying:
i. The correspondence withheld;
ii. The inmate's name and number to whom it was addressed;
iii. The time and date of withholding; and
iv. The category which the correspondence violates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.17 - Procedure for handling correspondence removed from the inmate's possession

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When correspondence violates one of the categories cited in 10A:18-2.1 4 and is removed from the inmate's possession, the following action shall be taken:
1. The staff member who removes the correspondence from the inmate must submit a written report no later than the end of the shift to the shift commander identifying:
i. The correspondence removed;
ii. The inmate's name and number from whom it was removed;
iii. The time and date of removal; and
iv. The category which the correspondence violates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.18 - Appeal and final disposition

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When the correspondence has been withheld in the mail room or when correspondence has been removed from the inmate's possession, the sender or inmate may appeal the action of the shift commander to the Administrator within 10 calendar days of the date of notice.
(b) The sender or inmate shall be permitted to submit documents in writing to the Administrator that state that the challenged correspondence does not violate the category indicated in the report of the staff member.
(c) The Administrator or designee, whose title shall not be lower than an Associate Administrator, Assistant Superintendent or Director of Custody Operations, shall consider the appeal.
(d) The Administrator or designee shall issue a written decision on the appeal and shall respond to the sender or inmate, as appropriate, within 72 hours of receipt of the written appeal. If the decision is to withhold the correspondence from the inmate, the decision shall contain a specific finding that the correspondence violates the category indicated in the report of the staff member.
(e) If a correspondence is found to be objectionable only in part and such part is easily separable from the rest of the correspondence, the sender or inmate, as appropriate, shall be given the choice of whether to allow the correctional facility to excise the offending portions or to forfeit the inmate's right to the correspondence.
(f) When an electronic correspondence has been discarded/deleted, returned to sender, or when correspondence has been removed from the inmate's possession, the inmate may appeal the action of the custody review team to the Administrator within 10 calendar days of the date of notice.
(g) The inmate shall be permitted to submit documents, in writing, that state the challenged electronic correspondence does not violate policy.
(h) If the decision is upheld to discard/delete or return the correspondence to the sender, the decision shall contain a specific finding that the correspondence violates this chapter.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.19 - Forwarding correspondence to an inmate transferred to another correctional facility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Whenever an inmate is transferred from one correctional facility to another, the inmate shall be responsible for notifying correspondents of the change of address.
(b) For a period not to exceed three months, the correctional facility from which the inmate is transferred shall forward all incoming correspondence to the correctional facility to which the inmate has been transferred.
(c) Any correspondence received after the three month period shall be returned to the sender. If the sender cannot be identified, the correspondence shall be marked "Refused" and returned to the United States Postal Service unopened.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.20 - Forwarding correspondence to an inmate released on parole or at expiration of maximum sentence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at each correctional facility shall obtain an inmate's forwarding address at or about the time of the inmate's release on parole or at the expiration of the inmate's maximum sentence.
(b) The inmate shall be asked whether correspondence received at the correctional facility should be forwarded to the inmate.
(c) Upon the inmate's request, correspondence shall be forwarded.
(d) Certified or registered mail shall not be forwarded, but shall be returned to the sender.
(e) Correspondence shall be forwarded for a maximum of three months from the date of the inmate's release. Correspondence received thereafter shall be returned to the sender. If the sender cannot be identified, the correspondence shall be marked "Refused" and returned to the United States Postal Service unopened.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.21 - Forwarding correspondence to an inmate remanded to a close custody unit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate is remanded to a county jail or other facility in which he or she is temporarily detained to await trial for a prior offense or for any other reasons, correspondence received for the inmate at the correctional facility shall be forwarded to the other facility, upon the inmate's request.
(b) Designated staff at the correctional facility shall develop written procedures for forwarding an inmate's correspondence when the inmate is remanded to a close custody unit. These procedures shall include a form that the inmate shall sign before the inmate is transferred to the other facility indicating whether the inmate wishes correspondence forwarded.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.22 - Forwarding correspondence of an inmate who has escaped

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All incoming correspondence addressed to an inmate who has escaped from a correctional facility shall be returned to the sender with an indication that the inmate is no longer in custody.
(b) If the incoming mail does not have a return address, it shall be opened to determine the sender.
(c) If the sender cannot be identified, the correspondence shall be resealed and returned to the United States Postal Service.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.23 - Correspondence to and from illiterate inmates

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If an inmate is unable to read or write, the social worker assigned to the inmate's housing unit shall, upon request, assist the inmate in maintaining community ties by:
1. Writing a letter as dictated by the inmate; and
2. Reading incoming correspondence to the inmate.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.24 - Cost of mailing correspondence for nonindigent inmates

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If a nonindigent inmate has funds in his or her account, the nonindigent inmate shall be charged for the cost of mailing correspondence.
(b) If the nonindigent inmate has temporarily overdrawn the account or has a balance in the account, but the balance is not sufficient to pay the total cost of mailing the correspondence, the correctional facility shall:
1. Ensure that the correspondence is mailed via First Class or standard mail whichever costs less;
2. Remove from the nonindigent inmate's account the amount available in accordance with (c) below;
3. Charge the nonindigent inmate's account the amount owed the correctional facility; and
4. Advise the nonindigent inmate in writing of the amount owed and the reason therefor.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.25 - Cost of mailing correspondence by indigent inmates

Current through Register Vol. 56, No. 14, July 15, 2024
(a) For indigent inmates, the correctional facility shall provide letter writing materials and shall assume the cost of mailing not more than 12 letters per month so that the indigent inmate as defined in 10A:1-2.2 can maintain community ties with family and personal friends.
(b) The correctional facility shall only assume the cost of First Class or standard postage and shall not assume the cost of postage on:
1. Registered mail;
2. Certified mail;
3. Preferential mail; or
4. Insured mail.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 2 - CORRESPONDENCE › Section 10A:18-2.26 - Inmate use of interoffice correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Inmates shall not be permitted to use either the pink or the blue and white interoffice envelopes which are purchased for use by State employees.
(b) Inmates using or possessing State interoffice envelopes shall be charged with Prohibited Act .210--possession of anything not authorized for retention or receipt by an inmate or not issued through regular correctional facility channels (See 10A:4-4.1 ).
(c) In instances where a correctional facility provides envelopes to inmate groups, plain white envelopes shall be provided.
(d) Inmates corresponding with Department Central Office staff, or with staff at other correctional facilities, or with the State Parole Board, shall be permitted to use the facility's "truck mail" delivery service, but the inmates must use their own envelopes and mark the envelopes "INTEROFFICE" or "TRUCK MAIL."
(e) Inmates shall not be permitted to use the "truck mail" delivery services to correspond with persons in other State Departments or Agencies or with inmates in other correctional facilities. Inmates attempting to do so shall be charged with Prohibited Act .709--failure to comply with a written rule or regulation of the correctional facility (See 10A:4-4.1 ).
(f) Except as described in (d) above, all outgoing correspondence shall be sent through First Class or standard mail at the inmate's expense.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.2 - Identification of outgoing legal correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All outgoing legal correspondence shall be clearly marked with the inmate's name and number on the envelope.
(b) An inmate who is sending legal correspondence out of the correctional facility shall be responsible for clearly marking "legal mail" on the front and back of the envelope.
(c) The absence of the "legal mail" designation shall not mean that the correspondence may be treated as non-legal correspondence if the address on the envelope clearly indicates that it is being sent to a legal correspondent as enumerated in the definition of "legal correspondence" in 10A:1-2.2 or in the definition of "legitimate public official" in 10A:18-1.3.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.3 - Identification of incoming legal correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The return address on the outside of an envelope should clearly indicate that the correspondence is being sent from a legal correspondent as established in the definition for "legal correspondence" in 10A:1-2.2.
(b) Mail sent from a legal correspondent shall be considered legal correspondence and shall be handled in accordance with this subchapter.
(c) The absence of a particular name of an attorney or judge shall not preclude the correspondence from being treated as legal correspondence if the return address indicates an office or court as established in the definition for "legal correspondence" in 10A:1-2.2.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.4 - Inspection of incoming legal correspondence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Incoming legal correspondence shall be opened and inspected by designated correctional facility staff for contraband only.
(b) Incoming legal correspondence shall be opened and inspected only in the presence of the inmate to whom it is addressed.
(c) Incoming legal correspondence shall not be read or copied. The content of the envelope may be removed and shaken loose to ensure that no contraband is included. After the envelope has been inspected the correspondence shall be given to the inmate.
(d) The correctional facility may require that the inmate sign a slip acknowledging receipt of the incoming legal correspondence.
(e) Where there is substantial reason to believe that the incoming correspondence is not legal in nature or that it contains disapproved content pursuant to 10A:18-2.1 4, the Administrator shall immediately notify the appropriate Assistant Commissioner. The incoming legal correspondence shall not be inspected in a manner other than as outlined in this subchapter without first obtaining instructions from the appropriate Assistant Commissioner.
(f) The New Jersey Department of Corrections (NJDOC) reserves the right to access, read, preserve, and disclose any information as it reasonably believes is necessary to:
1. Detect, prevent, or otherwise address fraud or security issues (including, without limitation, the filtering of messages and attachments);
2. Satisfy any applicable law, regulation, legal process, or governmental request;
3. Enforce this chapter, including investigation of potential violations thereof;
4. Respond to user support requests; or
5. Protect the rights, property, or safety of the vendor and the facilities.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.5 - Certified, preferential, insured, or registered mail

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Legal correspondence need not be sent by certified or registered mail.
(b) If an inmate has sufficient funds in his or her account to cover the costs of mailing and the inmate prefers to use certified, preferential, insured, or registered mail, the inmate shall be permitted to do so at his or her expense.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.6 - Proof of service

Current through Register Vol. 56, No. 14, July 15, 2024
Inmates who have insufficient funds to send legal correspondence as certified or registered mail and who are concerned that they have no proof of service where regular mail is employed, shall be advised that under the rules of court, an affidavit of service filed with the clerk of the court shall be sufficient proof of service.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.7 - Cost of mailing legal correspondence for nonindigent inmates

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If a nonindigent inmate has funds in his or her account, the nonindigent inmate shall be charged for the total cost of mailing legal correspondence.
(b) If the nonindigent inmate has temporarily overdrawn his or her account or has a balance in the account, but the balance is not sufficient to pay the total cost of mailing the legal correspondence, the cost of mailing shall be handled in accordance with 10A:18-2.2 4.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.8 - Cost of mailing legal correspondence by indigent inmates

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The correctional facility shall provide letter writing materials and shall assume the cost of mailing legal correspondence for indigent inmates as defined in 10A:1-2.2.
(b) The cost of mailing legal correspondence shall extend only to First Class or standard postage and shall not include:
1. Registered mail;
2. Certified mail;
3. Preferential mail; or
4. Insured mail.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.9 - Forwarding legal correspondence to an inmate transferred to another correctional facility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Whenever an inmate is transferred from one correctional facility to another, the inmate shall be responsible for notifying his or her correspondents of the change of address.
(b) For a period not to exceed three months, the correctional facility from which the inmate is transferred shall forward all regular incoming legal correspondence to the correctional facility to which the inmate has been transferred.
(c) Any legal correspondence received after the three month period shall be returned to the sender.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.10 - Forwarding legal correspondence to an inmate released on parole or released after expiration of maximum sentence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The correctional facility shall obtain an inmate's forwarding address at or about the time of the inmate's release on parole or at the expiration of the inmate's maximum sentence.
(b) The inmate shall be asked whether legal correspondence received at the correctional facility should be forwarded to him or her.
(c) Upon the inmate's request, the correctional facility shall forward the legal correspondence to him or her.
(d) The correctional facility shall not forward certified or registered mail, but shall return it to the sender.
(e) Legal correspondence shall be forwarded for a maximum of three months from the date of the inmate's release. Legal correspondence received thereafter shall be returned to the sender.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.11 - Forwarding legal correspondence to an inmate remanded to a close custody unit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate is remanded to a county jail or other facility in which he or she is temporarily detained to await trial for a prior offense or for any other reasons, legal correspondence received for the inmate at the correctional facility shall be forwarded to the other facility, upon the inmate's request.
(b) Designated staff at the correctional facility shall develop written procedures for forwarding an inmate's legal correspondence when the inmate is remanded to a close custody unit. These procedures shall include a form that the inmate shall sign before the inmate is transferred to the other facility indicating whether the inmate wishes the legal correspondence forwarded.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 3 - LEGAL CORRESPONDENCE › Section 10A:18-3.12 - Forwarding legal correspondence of an inmate who has escaped

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All incoming legal correspondence addressed to an inmate who has escaped from a correctional facility shall be returned to the sender with an indication that the inmate is no longer in custody.
(b) If the incoming legal correspondence does not have a return address, it shall be opened to determine the sender.
(c) If the sender cannot be identified, the correspondence shall be destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.2 - Limitation on source of publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Inmates in general population shall be permitted to receive hardcover books, paperback books, magazines and other softcover publications from an authorized source of sale only, such as, but not limited to, the publisher, a book club or a bookstore.
(b) Inmates shall be permitted to receive newspapers only by subscription mailed directly from the publisher.
(c) There shall be no restriction on the number of publications an inmate in general population may receive.
(d) All books, magazines, publications and newspapers must be prepaid.
(e) Limitations regarding publications for inmates confined in close custody units shall be set forth in the unit internal management procedures.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.5 - Inspection of incoming publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each incoming publication, including electronic publications, shall be opened and inspected for contraband, but shall not be read unless there is reason to believe that the publication contains disapproved content (see N.J.A.C. 10A:18-4.9) and then only upon the prior authorization of the Administrator, or designee. If there is reason to believe that the publication contains disapproved content, the publication shall be read only upon prior authorization of the Administrator, or designee.
(b) Incoming electronic publications are actively viewed, monitored, and read in accordance with the service provider's terms of service. Delivery of electronic publications may be delayed as its content may be pending review and approval. In addition, if an inmate's privileges and access to electronic communications devices and sending or receiving electronic publications are suspended for any reason, such publications shall not be sent or delivered (see N.J.A.C. 10A:18-2.4(i) and (j) for electronic publications).
(c) A confidential list of the incoming publications that are read shall be maintained in the Special Investigations Division or mail room of the correctional facility, or wherever the confidentiality of the list can be maintained.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.6 - Identification of incoming publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sender's name and address and the inmate's name and number shall appear legibly on the outside of all incoming publications.
(b) The inmate's name and number shall appear on the outside of the incoming publication. Publications without both the inmate's name and number shall be returned to sender.
(c) If the sender's name and address do not appear on the outside of the publication, the publication shall be opened and examined to determine the identity of the sender.
(d) If the sender cannot be identified, the publication shall be destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.7 - Inspection and identification of outgoing publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Outgoing publications shall be reviewed to determine the sender.
(b) The inmate's name and number or the name of the inmate group shall appear legibly on the outside of the publication.
(c) If both the name and number of the sender do not appear on the outside of the outgoing publication, it shall be opened and examined to determine the sender so that it can be returned to the inmate or inmate group. If the sender cannot be identified, the outgoing publication shall be destroyed.
(d) Except as stated in (c) above, outgoing publications shall not be opened, read or censored unless there is reason to believe that the publication contains disapproved content (see 10A:18-4.9 ) and then only with the prior approval of the Administrator or designee.
(e) Outgoing publications which are opened pursuant to this subchapter shall, once reviewed and approved, be resealed and mailed promptly.
(f) A confidential list of the outgoing publications that are read pursuant to this subchapter shall be maintained in the investigative unit or mail room of the correctional facility, or wherever the confidentiality of the list can be maintained.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.8 - Processing of publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All properly identified and inspected incoming publications (see 10A:18-4.5 and 10A:18-4.6 ) shall be distributed to inmates within one day of their receipt in the mail room, excluding weekends, holidays and during emergency incidents.
(b) All properly identified outgoing publications (see 10A:18-4.7 ) shall be sent to the post office within one day of their receipt in the mail room, excluding weekends, holidays and during emergency incidents.
(c) Inmates shall not participate in the processing of either incoming or outgoing publications.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.9 - Disapproved content in publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any incoming publication may be withheld in the mail room or taken from an inmate's possession if it falls within one of the following categories:
1. The publication contains material that is detrimental to the security and/or order of the correctional facility because it incites violence based upon race, religion, creed or nationality and a reasonable inference can be drawn, based upon the experience and professional expertise of correctional administrators, that it may result in the outbreak of violence within the facility;
2. The publication contains information on the following subjects that, based upon the experience and professional expertise of correctional administrators and custody staff and judged in the context of a correctional facility and its paramount interest in security, order and rehabilitation, is detrimental to the secure and orderly operation of the correctional facility:
i. Explosives;
ii. Weapons;
iii. Controlled dangerous substances;
iv. Escape plans;
v. Lockpicking and/or locking devices; or
vi. Anything that might pose a threat to the security or orderly operation of the correctional facility.
3. The publication contains information which appears to be written in code;
4. The publication contains information concerning activities, within or outside the correctional facility, which would be subject to criminal prosecution under the laws of New Jersey or the United States;
5. The publication incites violence, or destructive or disruptive behavior toward:
i. Law enforcement officers;
ii. Department of Corrections personnel; or
iii. Correctional facility inmates, visitors and/or volunteers; or
iv. Correctional facility programs or procedures.
6. The publication contains material which, based upon the experience and professional expertise of correctional administrators and judged in the context of a correctional facility and its paramount interest in security, order and rehabilitation:
i. Taken, as a whole, appeals to a prurient interest in sex;
ii. Lacks, as a whole, serious literary, artistic, political or scientific value; and
iii. Depicts, in a patently offensive way, sexual conduct including patently offensive representations or descriptions of ultimate sex acts, masturbation, excretory functions, lewd exhibition of the genitals, sadism or masochism.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.10 - Control of publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Publications which are withheld from an inmate shall be disposed of in a manner determined by the inmate and at his or her expense.
(b) If the publication is withheld pursuant to 10A:18-4.9, it shall be turned over to the correctional facility Special Investigations Division or Central Control for further action.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.11 - Procedure for handling withheld publications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When a publication violates one of the categories cited in 10A:18-4.9 and is withheld in the mail room, the following action shall be taken:
1. The staff member who withholds the publication must submit a written report, no later than the end of the shift to the shift commander identifying:
i. The publication withheld;
ii. The inmate's name and number to whom it was addressed;
iii. The time and date of withholding; and
iv. The category which the publication violates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.12 - Procedure for handling publications removed from an inmate's possession

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When a publication violates one of the categories cited in 10A:18-4.9 and is removed from the inmate's possession, the following action shall be taken:
1. The staff member who removes the publication from the inmate must submit a written report, no later than the end of the shift to the shift commander identifying:
i. The publication removed;
ii. The inmate's name and number from whom it was removed;
iii. The time and date of the removal; and
iv. The category which the publication violates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.13 - Appeal and final disposition

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When a publication has been withheld in the mail room or when a publication has been removed from the inmate's possession, the sender or inmate may appeal the action of the shift commander to the Administrator within 10 calendar days of the date of the notice.
(b) The sender or inmate shall be permitted to submit arguments, in writing to the Administrator, that the challenged publication does not violate the category indicated in the report of the staff member.
(c) The Administrator or designee, whose title shall not be lower than Associate Administrator, Assistant Superintendent or Director of Custody Operations, shall consider the appeal.
(d) The Administrator or designee shall issue a written decision on the appeal and respond to the sender or inmate, as appropriate, within 72 hours of receipt of the written appeal. If the decision is to withhold the publication from the inmate, the decision shall contain a specific finding that the publication violates the category indicated in the report of the staff member and a notification that the publication is being returned to the sender.
(e) If a publication is found to be objectionable only in part and such part is easily separable from the rest of the publication (such as a magazine article, etc.) the inmate shall be given the choice of whether to allow the correctional facility to excise the offending portion(s) or to forfeit his or her right to the publication.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.14 - Forwarding publications to an inmate transferred to another correctional facility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Whenever an inmate is transferred from one correctional facility to another, the inmate shall be responsible for notifying the publishers of the change of address.
(b) For a period not to exceed three months, the correctional facility from which the inmate is transferred shall forward all publications to the correctional facility to which the inmate has been transferred.
(c) Any publications received after the three month period may be destroyed or placed in the library of the correctional facility from which the inmate was transferred.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.15 - Forwarding publications to an inmate released on parole or at expiration of maximum sentence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The correctional facility shall obtain an inmate's forwarding address at or about the time of the inmate's release on parole or at the expiration of the inmate's maximum sentence.
(b) The inmate shall be asked whether publications received at the correctional facility should be forwarded to him or her.
(c) Upon the inmate's request, the correctional facility shall forward the publications to him or her.
(d) Publications shall be forwarded for a maximum of three months from the date of the inmate's release. Publications received thereafter may be destroyed or placed in the library of the correctional facility.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.16 - Forwarding publications to an inmate remanded to a close custody unit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate is remanded to a county jail or other facility in which he or she is temporarily detained to await trial for a prior offense or for any other reasons, publications received for the inmate at the correctional facility shall be forwarded to the other facility, upon the inmate's request.
(b) Designated staff at the correctional facility shall develop written procedures for forwarding an inmate's publications when the inmate is remanded to a close custody unit. These procedures shall include a form that the inmate shall sign before the inmate is transferred to the other facility indicating whether the inmate wishes publications forwarded.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 4 - PUBLICATIONS › Section 10A:18-4.17 - Return of publications addressed to an inmate who has escaped

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All publications addressed to an inmate who has escaped from a correctional facility shall be returned to the sender with an indication that the inmate is no longer in custody.
(b) If the publication does not have a return address, it shall be opened to determine the sender.
(c) If the sender cannot be identified, the publication may be destroyed or placed in the library of the correctional facility.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.2 - Limitations on packages

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each correctional facility Administrator or designee shall promulgate:
1. Internal management procedures written in accordance with this section that include a written list of items which may be received in a package; and
2. A limit on the number and weight of packages which may be received by an inmate each month.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.3 - Inspection of incoming packages

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Every incoming package shall be opened and searched for contraband except as established in (c) below.
(b) Any item of contraband which is found during a search shall be processed in accordance with N.J.A.C. 10A:3-6.
(c) Any package(s) received from a source other than an authorized source of sale shall be marked "Refused" and returned to the sender unopened if the sender can be identified.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.4 - Identification of incoming mailed packages

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Every incoming package shall be clearly marked with the name and address of the source of sale and the inmate's name and number.
(b) The inmate's name and number or the name of the inmate group shall appear on the outside of the incoming mailed package. Packages without both the inmate's name and number or the name of the inmate group shall be returned to the sender.
(c) If the name and address of the sender or source of sale does not appear on the outside of the incoming mailed package, it shall be examined to identify the sender or source of sale when it is opened. (See 10A:18-5.3.)
(d) If the sender or source of sale of an incoming mailed package cannot be identified, the content of the package shall be destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.5 - Inspection and identification of outgoing packages

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Every outgoing package shall be opened and inspected.
(b) Every outgoing package shall be clearly marked with the inmate's name and number or the name of the inmate group on the outside of the package.
(c) If either the inmate's name or number or the name of the inmate group does not appear on the outside of the outgoing package, when opened for inspection, it shall be examined to identify the sender so that it can be returned to the inmate or inmate group for proper mailing.
(d) If the sender of an outgoing package cannot be identified, the content of the package shall be destroyed.
(e) The content of outgoing packages shall be limited to inmate personal property.
(f) Any item of contraband which is found during an inspection of outgoing packages shall be processed in accordance with N.J.A.C. 10A:3-6.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.6 - Package processing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All properly identified incoming packages (see 10A:18-5.4 ) shall be distributed to inmates as soon as possible to avoid spoilage of perishable items.
(b) All properly identified outgoing packages (see 10A:18-5.4 ) shall be sent to the post office within one day of their receipt in the mail room excluding weekends, holidays and during emergency incidents.
(c) Inmates shall not be involved in the processing of either incoming or outgoing packages.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.7 - Forwarding packages to an inmate transferred to another correctional facility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Whenever an inmate is transferred from one correctional facility to another, the inmate shall be responsible for notifying his or her correspondents of the change of address.
(b) For a period not to exceed three months, the correctional facility from which the inmate is transferred shall forward all packages to the correctional facility to which the inmate has been transferred.
(c) Any packages received after the three month period shall be returned to the sender, if possible, or destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.8 - Forwarding packages to an inmate released on parole or at expiration of maximum sentence

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The correctional facility shall obtain an inmate's forwarding address at or about the time of the inmate's release on parole or at the expiration of the inmate's maximum sentence.
(b) The inmate shall be asked whether packages received at the correctional facility should be forwarded to him or her.
(c) Upon the inmate's request, the correctional facility shall forward the packages to him or her.
(d) Packages shall be forwarded for a maximum of three months from the date of the inmate's release. Packages received thereafter shall be returned to the sender, if possible, or destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 18 - MAIL, VISITS AND TELEPHONE › Subchapter 5 - PACKAGES › Section 10A:18-5.9 - Forwarding packages to an inmate remanded to a close custody unit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate is remanded to a county jail or other facility in which he or she is temporarily detained to await trial for a prior offense or for any other reasons, packages received for the inmate at the correctional facility shall be forwarded to the other facility, upon the inmate's request.
(b) Designated staff at the correctional facility shall develop written procedures for forwarding packages to an inmate when the inmate is remanded to a close custody unit. These procedures shall include a form that the inmate shall sign before the inmate is transferred to the other facility indicating whether the inmate wishes packages forwarded.