New York Codes, Rules and Regulations › Title 8 - EDUCATION DEPARTMENT › Chapter XX - Higher Education Services Corporation › Subchapter C - General Awards, Academic Performance Awards, Fellowships and Other Awards › Part 2207 - Awards For Part-time Students › Section 2207.3 - Procedures

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Institutional
				  application. The corporation shall provide an application, on forms prescribed
				  by the president, to all institutions eligible to participate in the program
				  under this Title, such applications to be postmarked on or before the 15th day
				  of May prior to the beginning of the academic year. Eligible institutions shall
				  submit such completed applications to the corporation, postmarked on or before
				  the 15th day of June next following.
(b)
(1)
				  Allocation. The State Education Department shall provide the enrollment data,
				  upon which the institutional allocation of funds will be based, to the
				  corporation on or before the first day of May prior to the beginning of the
				  academic year. The corporation shall determine annual institutional allocation
				  pursuant to the provisions of section
				  2207.2(b) 
				  of this Part, and notify institutions whose annual applications have been
				  approved by the corporation of the institutional allocation of funds on or
				  before the first day of July next following.
(2) Reallocation.
(i) In the event an institution forming a
				  part of the State University of New York or the City University of New York
				  which was allocated funds for awards under this Part shall not expend the
				  entire amount of its allocation, the Chancellor of the State University of New
				  York or the Chancellor of the City University of New York, as the case may be,
				  may reallocate and distribute the unexpended portion to other participating
				  institutions of such university. Written notification of such a reallocation by
				  the Chancellor of the State University of New York or the Chancellor of the
				  City University of New York shall be submitted by such chancellor, or such
				  chancellor's designee, to the president within 30 days of the reallocation. No
				  notification of a reallocation, however, may be submitted to the president
				  after May 31st of the academic year. A notification of reallocation shall
				  include the name of the institution having an unexpended portion of its
				  allocation, the amount thereof, the name of the institution or institutions to
				  whom such portion was distributed, the date of such distribution, and the
				  amount each institution received.
(ii) Any institution which shall receive an
				  allocation for an award under this Part, other than one referred to in
				  subparagraph (i) of this paragraph, which shall determine that a portion of
				  such allocation shall not be awarded to its students may notify the president,
				  on or before the 15th day of September for the fall term of the academic year,
				  or on or before the 15th day of January for the spring term of such year, the
				  amount of the unexpended portion of its allocation. Upon such notification, the
				  allocation to the institution shall be deemed reduced by the amount set forth
				  in such notice. The president may reallocate the amounts of the unexpended
				  portion of allocations reported by such participating institution to other such
				  participating institutions which have requested additional allocations. A
				  request for an additional allocation shall be made by an institution on a form
				  prescribed by the president. A request for the fall term of the academic year
				  shall be submitted on or before the 15th day of September, and for the spring
				  term of such year on or before the 15th day of January. The request shall set
				  forth the number of eligible students the institution estimates will receive
				  part-time awards under its current allocation, and the amount of such awards,
				  and the number of eligible students the institution estimates will not be able
				  to receive awards under its current allocation and the amount of awards
				  required therefor. The president may accept a notification of additional
				  available funds or a request for additional funds after the deadlines
				  established herein, upon a demonstration of good cause for such late submission
				  by the institution.
(iii) Any
				  reallocation received by a participating institution hereunder shall be subject
				  to all the requirements of this Part as if the amount thereof had originally
				  been included with the original allocation to the institution.