reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-2 - Preconstruction Period › Section 1630-2.2 - Insurance to be carried by contractors

Current through Register Vol. 46, No. 28, July 10, 2024
(a) During preconstruction period, it is
						authority's responsibility to require contractors to carry certain forms of
						insurance. As soon as any contract is signed, authority shall require
						contractor to submit copies, in duplicate, of insurance policies carried by
						contractor. One copy of each policy shall be forwarded to division in advance
						of commencement of any operations by contractor. In the case of subcontractors
						employed by general contractors, no insurance documents are required by
						division. In such cases, however, general contractors shall obtain insurance
						documents of their subcontractors for their approval.
(b) Architects. All architects employed by
						authorities under contracts for architectural services shall carry the
						following forms of insurance:
(1)
						Compensation insurance. This policy shall cover all employees and consultants
						of architect, in accordance with architect's contract. Certificates in
						duplicate shall be issued to both authority and division.
(2) Public liability insurance. This policy
						shall be written in limits of at least $100/300,000 for bodily injury and shall
						cover all operations of architects, their consultants, and their employees
						depending on character of project. Certificates in duplicate shall be issued to
						authority and division.
(3)
						Valuable papers destruction policy. This policy shall be written in name of
						architect, authority, and division. It shall be in an amount sufficient to
						cover loss or damage to originals, whether they be tracings, blueprints,
						specifications, manuscripts, data, etc. and reproductions thereof, of
						architect, as specified by contract. This policy shall cover loss or damage on
						premises of architect, transit outside his premises, and all other outside
						locations. Certificates in duplicate shall be submitted to authority and
						division, endorsed as required in subdivisions (e) and (f) of section
						1630-1.4.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-3 - Construction Period › Section 1630-3.1 - Insurance to be carried by authority

Current through Register Vol. 46, No. 28, July 10, 2024
During construction period, authority will continue to
						  carry forms of insurance referred to under Subpart 1630-2, the Preconstruction
						  Period, to extent that they apply.
(a)
						Public liability insurance. All forms of public liability insurance required
						during preconstruction period, as outlined under subdivision (b) of section
						1630-2.1, will be continued during
						construction period. Where coverage has not been previously obtained, authority
						shall obtain elevator liability insurance in limits of at least $100/300,000
						for bodily injury.
(b) Fire and
						extended coverage. All forms of fire and extended coverage insurance outlined
						under subdivision (f) of section
						1630-2.1 shall be continued during
						construction period, covering both property on project site as well as
						materials stored off project site.
(c) Fidelity bond. Before construction
						commences, fidelity bond referred to in subdivision (d) of section
						1630-2.1 should be endorsed to the
						increased amounts of coverage on various positions to comply with table of
						positions and amounts called for during construction period.
(d) Other liability coverages. Other forms of
						liability insurance as called for in Subpart 1630-2 will be continued during
						construction period.
(e) Bid and
						performance bonds. Such bid and performance bonds as may be required of any
						contractor shall be posted in accordance with his contract
						requirements.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-3 - Construction Period › Section 1630-3.2 - Insurance to be carried by contractors

Current through Register Vol. 46, No. 28, July 10, 2024
During construction period, contractors will continue
						  to carry forms of insurance referred to under section
						  1630-2.2 to extent they apply.
						  Special attention should be given to the following coverages.
(a) Fire and extended coverage insurance.
(1) Before any contractors commence
						construction operations, and before materials are delivered to project site,
						fire and extended coverage insurance must be obtained.
(2) This should be included in contract as
						coverage to be supplied by contractor. It should include name of authority and
						division as well as name of contractor. This policy will cover work done on
						project as construction proceeds, as well as materials on project site, and may
						include contractor's equipment.
(3)
						This policy may be obtained on either completed value or on monthly reporting
						form. Completed value form is preferable as it eliminates requirement on part
						of contractor and authority of filing monthly reports indicating value of
						completed work. In addition, it is usually much lower in cost. Regardless of
						which type of policy is obtained, in no event shall coverage be less than full
						insurable interest.
(4) Coverage is
						to be continued from time contractor starts until time he finishes his work. If
						authority determines that a certificate of occupancy issued for a specific
						building on project site constitutes completion of contractor's operations
						subject to punch list items insofar as that building is concerned, authority
						may notify contractor to reduce his builder's risk coverage and simultaneously
						authority may then place fire coverage on said building to protect its interest
						as owner. There shall be a continuity of insurance.
(5) In event that contractor's equipment is
						included in coverage, completed value form must be written in a sufficient
						amount to include value of contractor's equipment as well as completed value of
						project.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.1 - Fire and extended coverage insurance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Amount of insurance. Blanket insurance on
						a 90 per cent basis shall be carried to cover replacement of buildings. Rental
						value insurance shall also be carried, preferably on a blanket 100 per cent
						basis. Deductibles shall be used wherever practical to do so.
(b) Rating procedure. As a result of
						negotiation by Commissioner of Housing with New York Fire Insurance Rating
						Organization, local public housing projects receive special rate treatment. In
						order to obtain promulgation of special reduced rate, it will be necessary to
						prepare "Affidavit to Secure an Average Blanket Rate" and submit same to New
						York Fire Insurance Rating Organization. The division will assist authority in
						preparation of this affidavit and subsequent detail involved in filing with
						rating organization and in obtaining promulgation of special rate. The division
						has special forms which will be supplied to authority for attachment to their
						policies by insurance carriers awarded coverage.
Note: In projects of so-called "superior fire-resistive
						  construction," application shall be made to New York Fire Insurance Rating
						  Organization for permission to use "Amount of Insurance" clause and elimination
						  of "coinsurance" clause from fire insurance policies. Wherever this privilege
						  may be obtained, division will assist authority in filing with rating
						  organization
(c) Term and
						endorsement. Policies shall cover fire and extended coverage insurance for a
						three year period. They shall be written in name of authority and Executive
						Department, Division of Housing and Community Renewal, State of New
						York.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.2 - Compensation insurance

Current through Register Vol. 46, No. 28, July 10, 2024
Authority's compensation must be amended to include
						  coverage for care and maintenance of project, before any portion of project is
						  taken over from contractors. In addition to care and maintenance of project,
						  policy should be extended to cover "other operations, if any" at a charge to be
						  determined on audit.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.3 - Owners', landlords', tenants' public liability insurance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) In advance of
						taking over any portion of project, authority must obtain bids on owners',
						landlords', and tenants' public liability insurance, which coverage should be
						written for a term of three years, and shall include coverage for all
						elevators, if any, located in project. Comprehensive form of policy is
						preferable.
(b) Policy should cover
						with limits of $100/300,000 for bodily injury.
(c) Policy shall also include endorsement
						eliminating "caused by accident" phrase from insuring clause of
						policy.
(d) Policy must include
						coverage by special endorsement for any communal activity or recreational
						facility offered by project, either on project site or elsewhere. This coverage
						should be included when facility is under supervision and control of authority,
						either on or off site of project. In event such facilities do not exist at
						inception of policy term, but are created at a later date, endorsement must be
						obtained at time such facility is installed. Where communal activity is
						sponsored or conducted by outside agency or individual, on or off site, there
						should be an agreement or lease to specify purpose and duration of activity,
						together with a requirement that said agency or individual will provide
						adequate insurance protection to cover their liability, which may develop as a
						result of their activities.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.4 - Mobile equipment insurance

Current through Register Vol. 46, No. 28, July 10, 2024
Authority will continue to carry forms of insurance
						  called for under section
						  1630-2.1 on mobile equipment
						  insurance.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.5 - Boiler insurance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
						heating and hot water installations of any type on premises of project shall be
						covered by boiler insurance which provides coverage in event of explosion,
						collapse, or rupture of boilers, tanks and pressure piping. Coverage on cast
						iron boilers should be on "broad" form which includes cracking
						coverage.
(b) Furnace explosion
						hazard is covered under extended coverage endorsement and should be excluded
						under boiler insurance policy. However, authority may have furnace explosion
						included in its boiler insurance because of inspection service rendered by
						boiler insurance company. This furnace explosion coverage is subject to prior
						approval by division.
(c) Amounts
						of insurance to be carried shall be determined by authority in consultation
						with division and shall be sufficient to cover maximum probable damage to
						property of project and property of others exposed to an accident caused by any
						heating or hot water installation.
(d) A copy of each inspection report made by
						insurance carrier of heating equipment shall be furnished to
						division.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.6 - Robbery and safe burglary insurance

Current through Register Vol. 46, No. 28, July 10, 2024
At commencement of operations, authority shall transfer
						  robbery and safe burglary insurance referred to under subdivision (e) of
						  section 1630-2.1 to new location and will
						  endorse this policy to cover in amounts deemed necessary during operating
						  period. Messenger robbery policy should cover a sufficient number of messengers
						  to comply with authority' s requirements for outside rent collectors and/or
						  bank deposit messengers.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.7 - Fidelity bond

Current through Register Vol. 46, No. 28, July 10, 2024
(a) At end of
						development period, authority shall, whenever possible, replace schedule bond
						form with blanket form for more complete protection and to obviate necessity
						for adding and/or deleting positions.
(b) A nominal amount shall be designated for
						exposures arising during normal operations with excess coverage carried on
						those occupying check signing positions so that total coverage on check signers
						compares approximately with amounts recommended in booklet entitled How Much
						Honesty Insurance published by Surety Association of America.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.8 - Review of preconstruction and construction period insurance

Current through Register Vol. 46, No. 28, July 10, 2024
At commencement of operations, insurance coverages
						  effected during preconstruction and construction period shall be reviewed. Such
						  items as fire and public liability insurance covering project office, prior to
						  removal of office to project site, shall be cancelled at the time of removal.
						  Other insurance coverages shall be reviewed to determine whether
						  necessary.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1630 - Insurance › Subpart 1630-4 - Operating Period › Section 1630-4.9 - Repair and alteration work on other contractors

Current through Register Vol. 46, No. 28, July 10, 2024
(a) In event that repair, alteration,
						exterminating or any other work shall be performed for authority on project
						site, authority shall require all persons or firms performing such operations,
						to supply certificates of insurance in duplicate certifying that such persons
						or firms carry workmen's compensation. They shall also carry public liability
						insurance in limits approved by division.
(b) Such certificates shall be issued to
						authority and division and shall provide that policies will not be cancelled
						without 10 days' prior notice in writing to authority and division. One copy of
						each certificate shall be forwarded to division before contractor commences
						operations.
(c) Where authority has
						running contracts with outside concessionaires, suppliers or others, it is
						necessary to have this type of endorsement included in that contractor's public
						liability policy:
"In the event of any accident involving personal injury
						  or property damage or both to anyone on the premises as a result of the use,
						  operation and delivery of the article about which the contract is drawn, that a
						  'hold harmless' agreement be given by the vendor or concessionaire to the
						  authority and the Division of Housing indemnifying them against any and all
						  claims as a result thereof including products."
(d) Authority is cautioned that it is
						intention of division that all reasonable property or negligence exposures
						shall be adequately covered with insurance. Attention is directed to general
						regulations contained in Subpart 1630-1 covering methods of obtaining
						insurance, review of additional insurance exposures as they may come into
						existence, required endorsements on policies, submission of insurance documents
						and renewals, and settlement of losses and maintenance of insurance
						records.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-1 - Fire Prevention › Section 1631-1.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Fire prevention
						must be a continuing concern of all authority personnel. This concern must also
						be communicated to the tenants as most project fires occur in apartments and
						cause considerable loss to tenants concerned. All tenants should be made
						constantly aware that in event of fire:
(1)
						Get everybody out.
(2) Close the
						door.
(3) Give the alarm.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-1 - Fire Prevention › Section 1631-1.2 - Electrical hazards

Current through Register Vol. 46, No. 28, July 10, 2024
The electrical systems of projects are properly
						  designed and installed to eliminate all fire hazards. The danger generally
						  develops from improper use. Special note should be made of the following
						  items:
(a) Fuses. Only fuses of the
						proper amperage for the control of the circuit are to be used. To prevent the
						use of improper size fuses by tenants, authorities should install fustats and
						adapters of the proper amperage, usually 15 amperes, in the fuse box located in
						apartments. Tenants should also be cautioned on use of electrical appliances so
						as not to overload circuit.
(b)
						Electrical equipment. All electrical equipment should be kept in a state of
						good repair. All motors, including oil burner and heat distribution motors,
						should be cleaned, oiled and checked at frequent intervals as recommended by
						the manufacturer. Electrical equipment having heating elements should be used
						with care and safely placed so as not to set fire to adjoining surfaces. All
						electrical equipment should bear the Underwriters' Label of Approval. Frayed or
						worn cords on portable devices should be replaced. Extension cords should be
						used only to meet temporary requirements and should not be used as a substitute
						for permanent wiring.
(c) Grounding
						of equipment. Electrical equipment, such as washing machines, dryers,
						commercial refrigerators, ranges, etc., present a shock hazard unless grounded
						in an acceptable manner. Certain portable electric tools, such as drills, saws,
						etc., also present a shock hazard unless properly grounded, usually by means of
						a multi-prong plug properly connected to the electrical source.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-2 - Safety › Section 1631-2.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Accidents are
						costly in terms of money, material and manpower. Their elimination or reduction
						should be a paramount objective for every authority.
(b) Safety (accident prevention) is largely a
						matter of eliminating hazardous conditions, anticipating the creation of
						dangerous situations, and fostering and promoting an awareness of conditions
						conducive to the creation of accidents.
(c) Accident prevention is the responsibility
						of administrative and supervisory employees. It is they who must wage a
						continuing campaign for safety in all project activities.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-2 - Safety › Section 1631-2.2 - Safety program

Current through Register Vol. 46, No. 28, July 10, 2024
Regardless of the size of the authority or development,
						  a safety program should be formulated, initiated and followed-up. Such a safety
						  program should include periodic inspections, employee training programs,
						  adequate accident reporting systems, followed-up by analysis, evaluation and
						  corrective action, and cooperation with insurance carrier.
(a) Periodic inspections.
(1) Periodic inspections are extremely
						effective in revealing situations and conditions which contribute to accidents.
						The authority should delegate to one or more employees, the responsibility for
						inspecting a prescribed area and reporting the presence of any condition
						considered abnormal or having accident potential.
(2) In addition to periodic inspections,
						every administrative and supervisory employee shall be responsible for
						reporting any potentially dangerous situation encountered in the normal course
						of their activities.
(3) A safety
						check list has been included as Exhibit A [see Appendix S-5]. This list is
						offered as a guide only and in no way is to be considered
						all-inclusive.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-2 - Safety › Section 1631-2.3 - Tenant safety

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
						fostering of an accident conscious climate can aid greatly in the campaign for
						safety. Proper tenant attitudes tend to minimize the incidence of accidents.
						Aids which will assist the authority in this aspect of the safety program are
						periodic announcements and narratives in the project newspaper; the placing of
						notices and posters in public areas; announcements at tenant meetings and the
						inclusion of notices and announcements with rent receipts.
(b) The issue of authority owned equipment,
						such as hand lawn mowers, garden tools, etc., for use in tenant maintenance
						imposes a possible liability on the authority in the event of personal injury
						resulting from such use. Consequently, such equipment should be loaned only to
						members of tenants' households who are physically and mentally capable of using
						such equipment.
(c) Power mowers,
						electric tools and other equipment considered hazardous will not be issued for
						tenants' use.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-2 - Safety › Section 1631-2.4 - Employee safety

Current through Register Vol. 46, No. 28, July 10, 2024
(a) To promote
						employee safety, the authority shall provide and maintain work places,
						machinery and equipment in a safe and reliable condition. If repairs affecting
						employee safety are necessary, no employee should be permitted to operate such
						equipment until necessary repairs are made. Grinding machines must have guards.
						Gears, belts and drives on machines must be enclosed. Masks for incinerator
						cleaning, goggles and similar safety equipment must be provided to
						employees.
(b) As a safety
						precaution, an employee should be aware of the nature of the fluid contained in
						the piping on which he is working. Therefore, piping should be color coded in
						accordance with standards listed below. This coding can be accomplished by
						painting or by banding the pipe at frequent intervals with colored tape. The
						direction of the flow should be indicated by an arrow.
Oil lines
Blue
Gas lines
Buff
Steam lines
Dark red
Cold water lines
Green
Hot water lines
Brown
Waste lines
Black
Fire lines
Bright red
Electric conduit
Black
(c) Swift and appropriate medical attention
						must be provided when necessary. The authority should establish a plan of
						operation for obtaining such medical service.
All accidents must be
						reported
(see §
												1631-2.2, subd. [c] above) and the
						authority should take such action as will insure against repetition of similar
						accidents. First aid kits, properly stocked, should be kept in management
						office or maintenance shop and in any other place considered
						necessary.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1631 - Fire Prevention, Safety And Miscellaneous Matters › Subpart 1631-2 - Safety › Section 1631-2.5 - Services offered by division personnel

Current through Register Vol. 46, No. 28, July 10, 2024
Periodic visits are made to each development by
						  division personnel. Any problems affecting safety should be discussed with
						  these men. If they are unable to provide you with the necessary information,
						  they will take such action as will be deemed necessary to obtain that
						  information. In addition, the authority should forward any problems or
						  questions directly to the division's Bureau of Management. Such inquiries will
						  be answered as quickly as possible.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.1 - Scope

Current through Register Vol. 46, No. 28, July 10, 2024
This Part governs the performance of energy audits by
						authorities, and the implementation of certain energy audit recommendations,
						pursuant to section
						37
						(3) of the Public Housing Law, as added by
						chapter 409 of the Laws of 1982, including procedures for the filing of energy
						audit reports and for the certification of implementation of certain energy
						audit recommendations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part, the following terms have the
						following meanings:
(a) Duly
					 constituted tenants' association. An organization of tenants of a project which
					 is recognized as the representative tenants' organization for the
					 project.
(b) Energy audit. An
					 analysis of a building in order to determine the potential for reducing energy
					 consumption for the provision of energy services, including but not limited to
					 heat, hot water, lighting, equipment and appliances. An energy audit includes
					 at a minimum an analysis of the heating, lighting, hot water, distribution and
					 electrical systems, and the building envelope, including the determination of
					 heat losses through conduction and infiltration. For the purposes of this Part,
					 an energy audit report shall satisfy the requirements of sections
					 1632.4 and
					 1632.5 of this Part.
(c) Energy audit report. A written report
					 containing the results of a building energy audit, including but not limited to
					 the building's historical consumption, the energy conservation measures
					 considered, and the recommended energy conservation measures, their estimated
					 cost, estimated fuel savings and simple payback.
(d) Energy conservation measure (ECM). A
					 capital improvement, system replacement, repair or modification or change in
					 operating and maintenance practices which is expected to reduce energy
					 consumption.
(e) Simple payback. An
					 indicator of the cost effectiveness of an energy conservation measure,
					 determined by dividing the installed cost of the energy measure, excluding
					 financing costs, by the dollar value of the annual energy savings.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.3 - Filing of energy audit report

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 Each authority shall file an energy audit report with the bureau of management
					 of the division not later than six months from the effective date of this Part.
					 The report shall include a certification made in writing under oath by the
					 auditor who performed the audit that such person or entity is qualified to
					 conduct the energy audit in accordance with the provisions of section
					 1632.6 of this Part.
(b) A copy of the energy audit report shall
					 be given by the authority to the designated representative of any duly
					 constituted tenants' association. In addition, a copy shall be made available
					 by the authority during normal business hours for inspection and copying by any
					 tenant who requests it. The charge, if any, for copying, shall not exceed 25
					 cents per page.
(c)
(1) The report of an energy audit conducted
					 within 24 months prior to the effective date of this Part, by an auditor
					 qualified under section
					 1632.6 of this Part, shall satisfy
					 the requirements of this section, provided it complies with the provisions of
					 sections 1632.4 and
					 1632.5 of this Part and is filed
					 and made available in accordance with this section.
(2) An energy audit report using the New York
					 State Energy Office Multi-Family Energy Audit Workbook and submitted in
					 conjunction with an application for Home Energy Assistance Program
					 weatherization funds, shall, if filed in accordance with this section, satisfy
					 the requirements of this section.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.4 - Nature of audit

Current through Register Vol. 46, No. 28, July 10, 2024
At a minimum, the energy audit shall include an analysis
						of the energy and cost savings associated with the following measures, provided
						that no measure shall be considered which would violate State or local code
						requirements:
(a) caulking and
					 weatherstripping of windows and of apartment doors, exterior doors and doors
					 opening onto unheated areas;
(b)
					 insulation of the building or dwelling, including pipe (including return
					 lines), duct, wall, floor, roof and/or attic insulation and insulation of a
					 boiler, hot water heater and hot water storage tank;
(c) storm windows, storm doors and
					 double-glazed replacement windows;
(d) boiler/burner or utility plant
					 modifications which increase the efficiency of the heating system, including
					 replacement burners and/or boilers, burner derating, boiler/burner tune-ups,
					 installation of automatic heating or cooling control devices, and devices for
					 modifying flue openings. The audit shall include a combustion efficiency test
					 and recommendations for improving combustion efficiency;
(e) distribution system modifications,
					 including replacement, repair or installation of air vents, radiator valves,
					 steam traps, thermostatic radiator valves, zone control valves and steam
					 pressure modifications;
(f)
					 replacements of, or modifications to, the lighting system to reduce electrical
					 consumption without diminishing building security or tenant health and
					 safety;
(g) domestic hot water
					 modifications, including installation of low flow showerheads, faucet aerators,
					 and separate hot water heaters, reduction of hot water temperature and
					 techniques to reduce hot water leakage; and
(h) modifications of operating and
					 maintenance practices to reduce energy consumption.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.5 - Report contents

Current through Register Vol. 46, No. 28, July 10, 2024
The energy audit report shall be in a form and content
						acceptable to the division and shall include the following information:
(a) an analysis of which measures are
					 appropriate to the audited building(s), including all measures considered in
					 the audit;
(b) estimates of the
					 implementation cost, energy and cost savings which would result from
					 implementation of the appropriate measures, including a correlation with
					 historical consumption, and estimates of the simple payback of implementation
					 of such measures; and
(c) a summary
					 of recommendations contained in the report, including the cost and estimated
					 payback.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1632 - Energy Conservation › Section 1632.6 - Auditor qualifications

Current through Register Vol. 46, No. 28, July 10, 2024
Only the following persons or entities shall be
						considered qualified to conduct an energy audit under this Part:
(a) a public utility with a plan for
					 conducting multi-family energy audits approved by the Public Service Commission
					 pursuant to the Home Insulation and Energy Conservation Act;
(b) an engineer or architect licensed or
					 registered by the State of New York; or
(c) a representative of the authority,
					 provided such representative is certified by the New York State Energy Office
					 as having attended an energy audit training workshop using the New York State
					 Energy Office Multi-Family Energy Audit Workbook and sponsored by such office.
					 The representative must include in the energy audit report the date and
					 location of the workshop he or she attended.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1633 - Public Housing Drug Elimination Pilot Program › Section 1633.1 - Scope

Current through Register Vol. 46, No. 28, July 10, 2024
This Part relates to the funding of drug elimination
						programs pursuant to the Public Housing Drug Elimination Pilot Program, article
						XII, Public Housing Law, as added by chapter 713 of the Laws of 1990. The
						applicability of this Part is conditioned on receipt of funding by the division
						and the division's publication of a notice of funding
						availability.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1633 - Public Housing Drug Elimination Pilot Program › Section 1633.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part:
(a) controlled substance shall have the same
					 meaning given such term in section
					 3306 of the
					 Public Health Law; and
(b)
					 drug-related crime shall mean the illegal manufacture, sale, distribution, use,
					 or possession with intent to manufacture, sell, distribute, or use, a
					 controlled substance.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1633 - Public Housing Drug Elimination Pilot Program › Section 1633.3 - Authorization to make grants

Current through Register Vol. 46, No. 28, July 10, 2024
The division may make grants to authorities for programs
						designed to eliminate drug-related crime in public housing
						projects.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1633 - Public Housing Drug Elimination Pilot Program › Section 1633.4 - Eligible uses

Current through Register Vol. 46, No. 28, July 10, 2024
An authority may use a grant under this Part for:
(a) innovative drug elimination programs to
					 reduce the use of drugs in and around public housing projects;
(b) funding assistance to nonprofit public
					 housing resident management corporations and tenant councils to develop
					 security and drug abuse prevention programs involving site residents;
(c) physical improvements in public housing
					 projects which are specifically designed to enhance security;
(d) training, communication equipment, and
					 other related equipment for use by voluntary public housing tenant patrols
					 acting in cooperation with local law enforcement officials;
(e) the employment of security personnel in
					 public housing projects;
(f) the
					 reimbursement of local law enforcement agencies for additional security and
					 protective services for public housing projects; and
(g) the employment of one or more
					 individuals:
(1) to investigate drug-related
					 crime on or about the real property comprising any public housing project;
					 and
(2) to provide evidence
					 relating to any such crime in any administrative or judicial
					 proceeding.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1633 - Public Housing Drug Elimination Pilot Program › Section 1633.5 - Applications and grants

Current through Register Vol. 46, No. 28, July 10, 2024
(a) To
					 apply for a grant under this Part, an authority shall submit an application to
					 the division at such time and in such manner as the division may reasonably
					 require in a notice of funding availability. Such application shall include all
					 information as may be required by the division as well as a plan for addressing
					 the problem of drug-related crime on the premises of the public housing
					 project(s) administered by the authority.
(b) The division shall evaluate and select
					 programs for funding under this Part based upon a scoring system which will
					 include but not be limited to the following criteria:
(1) the extent of the drug-related crime
					 problem in the building(s) and grounds of the public housing project;
(2) the quality of the plan of the authority
					 to address drug-related crime in the public housing project(s);
(3) the capability of the authority to carry
					 out the plan;
(4) the anticipated
					 cost-effectiveness of the plan;
(5)
					 the absence of funding available from other sources sufficient to carry out
					 such plan; and
(6) the extent to
					 which the local government and local community support the anti-drug activities
					 of the housing authority.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1640 - General Information › Subpart 1640-1 - Introduction › Section 1640-1.1 - Purpose

Current through Register Vol. 46, No. 28, July 10, 2024
This Subchapter is provided for the use of public
						  housing agencies in the development and operation of New York State-aided
						  projects, and has for its prime objectives the establishment of a uniform
						  system of keeping the books of account, the furnishing of uniform financial
						  reports and associated statements as required by the Public Housing Law and in
						  the loan and subsidy contract, the furnishing of evidence of compliance with
						  the provisions of the Public Housing Law of the State of New York, and the
						  providing of a means for the effective control of development and operating
						  funds of State-aided projects.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1640 - General Information › Subpart 1640-1 - Introduction › Section 1640-1.2 - Arrangement of contents

Current through Register Vol. 46, No. 28, July 10, 2024
Basic instructions for setting up and operating the
						  books of account and certain procedures, such as tenant accounting and
						  payrolls, applicable to several or all phases of a local agency's activities
						  are contained in Part 1642. Financing is similarly treated in Part 1643, debt
						  service in Part 1644, and investments in Part 1645. Instructions and procedures
						  more uniquely identified with the development period will be found in Part 1646
						  and those for use during the operating period in Part 1647. Subsidies are
						  treated in Part 1648. The chart of accounts is set forth in Part 1641, followed
						  by the account definitions. Terms referred to throughout this Subchapter are
						  defined in this Part, which also contains matters for the general information
						  and guidance of local agencies.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1640 - General Information › Subpart 1640-1 - Introduction › Section 1640-1.3 - Accounting method

Current through Register Vol. 46, No. 28, July 10, 2024
The double-entry system of bookkeeping is prescribed,
						  the accounts being kept on an accrual basis. This Subchapter is written for a
						  manually operated system and the specimen forms are designed for such a system.
						  However, the performance of certain operations by bookkeeping and accounting
						  machines may be found advisable on account of the volume of work or for other
						  reasons. In such cases, it will be necessary to modify the prescribed
						  instructions and forms. The books of account, as prescribed, are those
						  customarily maintained in accounting practice. In order to properly maintain
						  the records, the person designated by the local agency to keep its books should
						  be thoroughly familiar with general accounting practice and should be capable
						  of performing the accounting prescribed. For the most part, the instructions
						  and procedures incorporate the methods and practices followed by most local
						  agencies at the present time. Changes from the existing accounting manual for
						  public housing agencies, issued in 1949, have been made in the interests of
						  clarification and simplification, to reflect changing conditions, amendments to
						  the Public Housing Law, and to reduce the accounting burden on those local
						  agencies operating under Federal, State and municipal aided
						  programs.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1640 - General Information › Subpart 1640-1 - Introduction › Section 1640-1.4 - Mandatory procedures

Current through Register Vol. 46, No. 28, July 10, 2024
Mandatory procedures are indicated by the word shall.
						  Efforts have been made to limit mandatory procedures to those necessary to
						  insure adequate control, or for the proper and uniform maintenance of accounts,
						  or for the preparation of reports and financial data on a uniformly consistent
						  and comparable basis, or to assure evidence of compliance with statutory
						  requirements and the regulations of the Division of Housing. With respect to
						  non-mandatory procedures, local agencies may adopt alternate methods to those
						  recommended or described in this Subchapter provided the information requested
						  or required is furnished in essentially the same form. However, the cost of
						  performing any specific operation under a method other than that proposed in
						  this Subchapter shall not exceed the cost of operation under the recommended
						  plan.