Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-4 - Leave of Absence for Unclassified Administrative Staff › Section 3339-4-02 - Vacation- unclassified administrative staff

Current through all regulations passed and filed through July 1, 2024
(A)
								General
As a professional, each member of the
				instructional staff assumes a commitment to meet all scheduled classes and to
				discharge the other responsibilities of teaching, advising, research, service,
				and administration associated with membership in a university community.
				Administrative staff members have an obligation to ensure the progress of the
				educational program of the university. An individual who expects to be absent
				should obtain advance permission from the department chair or other supervisor
				and assist in making arrangements for proper coverage of duties. Whenever it is
				not possible to perform regular duties, this fact shall be reported to the
				chair or supervisor as soon as possible.
The purpose of the vacation benefit is
				to provide time away from work for rest, recreation, and renewal: the
				university, therefore, expects its unclassified administrative staff to use
				vacation time each year for such purposes. It is also recognized, however, that
				it may not always be possible for an individual to use his or her full
				complement of vacation days within a given contract year: for this reason,
				while accumulation of vacation time is discouraged, it is permitted within the
				limits set forth
									in this rule.
(B)
								Vacation
(1)
									Fulltime
			 administrative staff with a twelve-month, eleven-month, or ten-month
			 appointment earn vacation. Part-time administrative staff (less than forty
			 hours per week) do not earn vacation.
In lieu of vacation, faculty are not
				required to work during the university break periods that fall within the term
				of their academic-year appointment (fall three day, thanksgiving, winter and
				spring breaks). Faculty who choose to work may not use these days at any other
				time nor are they entitled to accrue or cash out any unused days.
In lieu of vacation, coaches, trainers,
				and equipment managers are entitled to twenty-two noncontract days per fiscal
				year as approved by their supervisor. Coaches, trainers, and equipment managers
				are not entitled to accrue or carry over unused noncontract days beyond the
				term of their annual appointment, nor are they entitled to cash out any unused
				noncontract days.
(2)
									The following governs the accrual and use of vacation
			 by twelve-month, eleven-month, or ten-month fulltime administrative
			 staff.
(a)
										Fulltime administrative staff on a twelve-month,
			 eleven-month, or ten-month contract earn vacation in equal monthly
			 increments.
(i)
											Twelve-month, eleven-month, or ten-month.
(ii)
											Administrative
			 staff employed eleven months fulltime earn a maximum of twenty days per fiscal
			 year.
(iii)
											Administrative staff employed ten months fulltime earn
			 a maximum of eighteen days per fiscal year.
Administrative staff governed by this
				policy, who begin work (as reflected by the payroll) before the sixteenth day
				of any month, will earn the full vacation accrual for that month.
				Administrative staff whose last day of work is before the sixteenth of any
				month will not earn vacation for that month. Vacation days do not accrue during
				a leave of absence without pay
(b)
										Vacation is used
			 in increments of one-half day for absences of four hours and one full day for
			 absences of more than four hours. Requests for vacation of more than two days
			 duration should be made at least one month in advance. All vacation leave must
			 be approved in advance by the staff member's supervisor.
(c)
										An administrative
			 staff member may accrue a maximum vacation balance of fifty-two days. Employees
			 will not accrue and will forfeit vacation in any month while the balance is at
			 the maximum permitted. Employees will earn a partial accrual in any month where
			 the full accrual would result in a balance greater than the maximum
			 permitted.
(d)
										Use of accrued vacation days must be reported on a
			 monthly basis, and the report must be approved by the supervisor. Questions
			 should be directed to the appropriate personnel office.
(e)
										Vacation day use
			 will not be charged against days not scheduled to work or university recognized
			 holidays.
(f)
										The university closes for several days during winter
			 break. In order for administrative staff to be paid for the days the university
			 is closed, the use of vacation is required. Please note that certain university
			 departments must remain open and some employees will be required to work those
			 days.
(g)
										Upon retirement, termination, or death, the
			 administrative staff member or his or her estate shall be compensated at the
			 final rate of pay for unused vacation to a maximum of forty days. Days are
			 rounded to the nearest half or whole day. Compensation shall be paid within
			 ninety days of retirement, termination, or death.
(h)
										Vacation time may
			 not be used to extend university benefits coverage.
Replaces: 3339-4-02