Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-03 - Processing voter registration applications by designated agencies, other registration agencies and deputy registrars of motor vehicles

Current through all regulations passed and filed through July 1, 2024
(A) Every
			 designated agency, other registration agency, and deputy registrar of motor
			 vehicles shall accept completed voter registration application forms,
			 regardless of whether a form was distributed by the designated agency, other
			 registration agency, or deputy registrar of motor vehicles. Original voter
			 registration application forms shall be transmitted to the board of elections
			 for the county in which the agency or deputy registrar is located. Each
			 designated agency and the appropriate board of elections shall establish a
			 method by which voter registration application forms are transmitted to that
			 board of elections within five business days after being accepted by the
			 agency.
(B) The secretary of state
			 shall supply instructions to the designated
			 agencies, other registration agencies, and deputy registrars of motor vehicles,
			  for the electronic
			 transmission of voter registration applications to the secretary of state.
								Each designated agency, other
			 registration agency or deputy registrar of motor vehicles
			 shall transmit an identifier for data relating to each
			 new voter registration application form that shall be used by boards of
			 elections to match the electronic data to the original voter registration
			 application form.
(C) The designated
			 agency, other registration agency, or deputy registrar of motor vehicles may
			 place the identifier to be used to match the electronic data with the original
			 voter registration application forms in the upper left corner of the original
			 voter registration application form, but in no instance shall the identifier
			 indicate the identity of the agency transmitting the form, or mask in any way
			 the information supplied by the elector on the original voter registration
			 application form.
(D) Any
			 designated agency, other registration agency, or deputy registrar of motor
			 vehicles that receives a voter registration application shall electronically transmit the application to the
			 secretary of state within two business days after receipt. In the case of an application to update an
			 elector's name or residence, "receipt of a voter registration application" may
			 consist of the entry or creation of electronic data in a format approved by the
			 secretary of state. In 
								that case, the agency or deputy registrar shall
			 include with the record a statement that the elector's identity was verified at
			 the time of the entry or creation of the elector's updated electronic data.
			 Voter registration applications shall be transmitted to the secretary of state
			 by one of the following methods:
(1)
			 Extensible markup language format (XML) according to XML specifications and
			 according to instructions provided by the secretary of state;
(2) Portable document format (PDF) and
			 electronic mail according to instructions that may be provided by the secretary
			 of state; or
(3) Facsimile
			 according to instructions that may be provided by the secretary of
			 state.