New Jersey Administrative Code › Title 15 - STATE › Chapter 3 - RECORDS RETENTION › Subchapter 3 - STANDARDS FOR MICROFILMING OF PUBLIC RECORDS › Section 15:3-3.3 - Microfilm standards; definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and phrases, as used in this subchapter, shall have the designated meanings, unless the context clearly indicates otherwise:
"Archival microfilm" means a photographic film that conforms to film designated as LE 500 in ANSI/NAPM IT9.1-1996 as amended or supplemented, meets the standards described in this subchapter, and is suitable for the preservation of permanent records when stored in accordance with N.J.A.C. 15:3-6, Storage of Public Records.
"Background density" means the opacity of the area of the microform not containing information.
"Computer-assisted retrieval system" or "CAR" means a records storage and retrieval system, normally microfilm-based, that uses a computer for indexing, automatic markings such as blips or bar codes for identification, and automatic devices for reading those markings and, in some applications, for transporting the film for viewing.
"Computer output microfilm" or "COM" means microfilm containing data converted and recorded from a computer.
"Diazo film" means, for microfilm records, film containing images produced by exposure of an emulsion containing diazonium salts to ultraviolet light and then ammonia fumes, used only for the purposes of creating a use or reference copy of a master microfilm. (See also the definition of "microfilm.")
"Dry silver film" means, for microfilm records:
1. A non-gelatin silver film containing images produced by exposure of light-sensitive silver crystals developed by applying heat rather than liquid chemicals;
2. Also called dry-process silver film to distinguish it from silver halide or silver gelatin film; and
3. In contrast to silver halide, dry silver film is not archival-quality microfilm and may not be used for master copies of records. (See also the definitions of "microfilm" and "silver halide microfilm.")
"Microfilm" means:
1. Raw (unexposed and unprocessed) fine-grain, high resolution photographic film with characteristics that make it suitable for use in micrographics;
2. The process of recording microimages on film; or
3. A fine-grain, high resolution photographic film containing microimages. (See also the definitions of "diazo film," "dry silver film," "silver halide film" and "vesicular film.")
"Microform" means:
1. Any recordkeeping media containing images greatly reduced in size, or microimages, usually on microfilm;
2. Roll, generally serialized, microforms include, but are not limited to, microfilm on reels, cartridges, and cassettes; and
3. Flat, generally unitized, microforms include, but are not limited to, microfiche, strips of microfilm in jackets, aperture cards, and opaque microcards. (See also the definition of "microimages.")
"Micrographics facility" or "facility" means an area used exclusively to make or copy microforms.
"Microimage" means:
1. A document such as a page of text or a drawing that is too small to be read without magnification; or
2. A photographic reproduction so small that a magnifying device is needed to read or view the image.
"Reference copies," "work copies" or "use copies" means duplicate copies of original microfilm made to be used for reference or for duplication on a recurring or large-scale basis, as opposed to preservation master copies that must be stored, unused, as specified in N.J.A.C. 15:3-6, Storage of Public Records. (See also the definitions of "diazo film," "dry silver film" and "vesicular film.")
"Silver halide film" means, for microfilm records:
1. Archival-quality film containing images produced by exposure of light-sensitive silver halide crystals suspended in a gelatin emulsion; and
2. Also called, more precisely, silver gelatin film to distinguish it from dry silver film, which is not archival-quality microfilm. (See also the definitions of "microfilm" and "dry silver film.")
"Vesicular film" means for microfilmed records, a film containing images produced by exposure to ultraviolet light and then heat, used only for the purposes of creating a use or reference copy of a master microfilm. (See also the definition of "microfilm.")