New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 15 - CHILD CARE SERVICES › Subchapter 2 - ADMINISTRATIVE RESPONSIBILITIES › Section 10:15-2.4 - Responsibilities and obligations of the CCR AND R

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each CCR &
				R shall:
1. Inform parent/applicants
				requesting child care benefits of their rights and responsibilities, as
				delineated at
				N.J.A.C.
				10:15-2.7;
2. Respond to all requests for child care
				services within the period of time specified in the provider contract with the
				DHS;
3. Assist the parent/applicant
				to explore the types of child care arrangements authorized for payment through
				the child care service programs (that is, licensed child care centers,
				registered family child care homes, in-home care, approved homes, school-age
				child care programs and summer camps) and provide the caretaker relative the
				opportunity to choose his or her child care arrangement from those available
				options;
4. Ensure that providers
				of care permit parental access to children in care during the normal hours of a
				provider's operation, or whenever such children are in the care of the
				provider;
5. Ensure that each of
				its staff members working with these child care service programs be thoroughly
				familiar with this chapter and apply the requirements of this chapter
				consistently;
6. Maintain
				up-to-date policy and procedural material for staff use;
7. Maintain a record of substantiated
				parental complaints and make information regarding such complaints available to
				the public on request, except that any records concerning child abuse/neglect
				shall not be made available to the public;
8. Make available to parents and the general
				public consumer education information on child care service concerns including,
				but not limited to, State/local licensing requirements and complaint
				procedures;
9. Maintain a waiting
				list of families requesting child care subsidies through the child care service
				programs, if applicable;
10.
				Conduct home evaluations of providers of home based care who are not registered
				pursuant to the Family Day Care Provider Registration Act (N.J.S.A. 30:5B-16 et
				seq., and N.J.A.C. 3A:54) using the "Self-Arranged Care Inspection and
				Interview Checklist" provided by the Division, and, pursuant to N.J.S.A.
				30:5B-32, request a child abuse record information background check for each
				prospective approved home provider and all household members of the home 14
				years of age and older, conducted by the Department of Children and Families
				(see N.J.A.C.
				10:15-10.2(b)1). This
				Checklist requires information concerning: provider and participant
				identification; a home inspection checklist, including aspects of the physical
				environment, fire safety, general health, safety and sanitation, the program,
				rest and sleep, and food and nutrition; interview specifics concerning home
				residents; and observations of the evaluator;
11. Verify through the appropriate regulatory
				agency that child care providers participating in DHS administered child care
				service programs comply with applicable State or local health and safety
				requirements;
12. Determine and/or
				verify eligibility of families and the availability of child care service funds
				for all DHS administered child care service programs;
13. Coordinate and verify WFNJ, TCC and State
				Only Food Stamp child care services with the appropriate case
				manager;
14. Maintain ongoing
				communication with the CWA to ensure the participant's continued eligibility
				for the provision of child care services;
15. Provide child care counseling and
				available options to parents/applicants;
16. Issue forms and materials to eligible
				parents/applicants for receipt of provider services;
17. Maintain records on agency contracted
				services, as required by the individual contract;
18. Provide for due process for
				parent/applicant complaints and provider concerns regarding DHS administered
				child care service programs. Issues not resolved at the local level shall be
				taken to the Divisional level for a case/administrative review;
19. Establish written agreements for services
				between the CCR & R, the parent/applicant, and the provider regarding
				agreed-upon child care arrangements, co-payment responsibilities, if
				applicable, and the submission of vouchers for payment of service, as required
				by N.J.A.C. 10:15-9;
20. Determine payment to provider(s) from the
				program and the amount of the co-payment paid by the parent/applicant, if
				applicable;
21. Establish an
				affiliation agreement with the CP & P Area Office and/or the ARC for
				children under the protective service supervision of the CP & P;
22. Conduct re-determinations of eligibility
				for the ARCC and CCDBG programs at the beginning of each new service
				eligibility period as defined by the DHS, or when reported changes necessitate
				such a re-determination (N.J.A.C.
				10:15-5.2 and 5.3);
23. Ensure continued eligibility for TCC
				participants (N.J.A.C. 10:15-4.2);
24. Ensure that recorded changes affecting
				eligibility are addressed for the DHS subsidized child care programs;
25. Maintain and update the client data base
				and case files in accordance with State and Federal standards and
				requirements;
26. Review the
				attendance forms (vouchers) and certify them for payment, for children in the
				care of providers participating in the child care service programs;
27. Provide information on all the DHS
				subsidized child care programs to parents/applicants and the
				community;
28. Maintain an audit
				trail of all financial and accounting reports and transactions associated with
				the child care service programs;
29. Account for all funds, administrative,
				operational and direct subsidies to providers of child care service;
30. Provide for the timely processing of
				payments to eligible providers in accordance with State requirements contained
				in individual contracts;
31.
				Provide technical assistance to providers as needed, requested, or
				required;
32. Submit monthly and
				quarterly reports as defined and required in the DHS operational and fiscal
				procedures contained in the individual contracts;
33. Maintain a cost allocation plan for the
				distribution of all administrative costs in accordance with the requirements of
				this chapter, the individual contract, and
				45 C.F.R. §
											98.13;
34. Provide notices to participants and
				providers when changes in circumstances may affect child care service
				benefits;
35. Provide information
				and data to verify and ensure that no conflict of interest occurs;
36. Administer all child care subsidy
				programs as required by the DHS adhering to established eligibility criteria,
				as specified in this chapter;
37.
				Create and actively participate in an early childhood committee or consortium
				in each ECPA district to encourage cooperation and collaboration among the
				early childhood delivery programs in each district to avoid duplication of
				effort among public schools and other preschools in the community;
				and
38. Submit contracts as
				required by the DHS in its contract with the CCR & R, as authorized by
				45 CFR
				98.11.