reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.2 - Permissible personal property

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at each correctional facility shall develop a written list of permissible personal property items and the number of permissible personal property items that may be retained in the possession of the inmate.
(b) The listing and any regulations concerning inmate personal property shall be published in each correctional facility Inmate Handbook (see N.J.A.C. 10A:8-3 ).
(c) New or revised lists or regulations not included in the current correctional facility Inmate Handbook shall be posted in inmate housing units and incorporated into the next revision of the Handbook.
(d) The listing of permissible personal property shall be reviewed, signed and dated annually by the Administrator or designee and forwarded to the appropriate Assistant Commissioner for review and approval.
(e) The Assistant Commissioner, or designee may approve or disapprove the possession of any item and/or limit the number of items that may be possessed by inmates in correctional facilities.
(f) The Assistant Commissioner shall be notified, in writing, during the course of the year of any additions to or deletions from the list of permissible personal property.
(g) The Assistant Commissioner or designee shall disseminate lists of county jail permissible property as needed, to each correctional facility.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.3 - Non-permissible personal property

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at the correctional facility shall notify an inmate, in writing, whenever the inmate possesses any property that is non-permissible personal property.
(b) Designated staff at the correctional facility shall inventory and package the nonpermissible personal property and the inmate shall indicate, in writing, which of the following means of disposal should be used with respect to the non-permissible personal property. The non-permissible personal property shall either be:
1. Mailed to the inmate's home at the inmate's expense;
2. Given to a visitor designated by the inmate;
3. Donated by the inmate to a charitable organization at the inmate's expense; or
4. Destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.4 - Storage of non-permissible personal property

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at the correctional facilities shall not store inmate non-permissible personal property for more than 60 calendar days except in instances as stated in (b) below.
(b) When an inmate does not have visitors, family members or a home address, the inmate may request written approval of the Administrator to store non-permissible personal property for a period longer than 60 calendar days.
(c) If the Administrator approves the inmate's request, made pursuant to (b) above, the personal property shall be stored at the inmate's risk, until an alternate plan can be made for storage.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.5 - Marking inmate personal property

Current through Register Vol. 56, No. 14, July 15, 2024
Designated staff at each correctional facility shall establish a means of marking inmate personal property for identification purposes.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.6 - Inventory of inmate personal property

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at each correctional facility shall use and maintain the IIS-1M Inmate Inventory Sheet. This inventory sheet shall be used to itemize all personal property in the inmate's possession upon admission, while incarcerated and upon transfer.
(b) If possible, personal property shall be inventoried in the presence of the inmate.
(c) The completed IIS-1M Inmate Inventory Sheet and any subsequent updates to this inventory sheet shall be signed by both the inventory officer and the inmate.
(d) In the event the inmate refuses to sign the IIS-1M Inmate Inventory Sheet, the inventory officer shall note the inmate's refusal on the inventory sheet.
(e) The signed IIS-1M Inmate Inventory Sheet shall be maintained on file (see 10A:1-11.1 0) and a copy shall be given to the inmate.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.7 - Disposition of personal property when an inmate is transferred

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Designated staff at the Central Medical/Transportation Unit shall be responsible for transporting inmate personal property within the State. If designated staff at the Central Medical/Transportation Unit are unable to transport the property at the time of the transfer, designated staff will be responsible for transporting the inmate's personal property to the receiving correctional facility within seven business days from the date of transfer.
(b) Except for inmate transfers to a hospital, all transfers shall be considered permanent for the purpose of inmate personal property disposition.
(c) When an inmate is transferred from one correctional facility to another within the State, the sending correctional facility shall be responsible for sending all of the inmate's personal property.
(d) When an inmate is transferred from one correctional facility to another within the State, the receiving correctional facility shall be responsible for inventorying, packaging and mailing any non-permissible personal property to the inmate's home, or the non-permissible personal property shall be made available for removal by designated family members or friends of the inmate.
(e) An inmate being transferred to another correctional facility within the State who does not have visitors, family members or a home address, may request written approval of the receiving correctional facility Administrator to store the inmate's non-permissible personal property.
(f) If the Administrator of the correctional facility within the State approves the inmate's request, the Administrator shall give the inmate a written notification stating that:
1. The personal property will be stored at the inmate's risk;
2. The personal property will be held for a maximum of 60 additional calendar days;
3. The personal property will be disposed of if it is not removed by a specified date; and
4. The correctional facility shall not be liable for personal property that is held longer than 60 calendar days.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.8 - Responsibility for personal property when an inmate is released from custody of the Department of Corrections

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate is released on parole or at the expiration of maximum sentence, the inmate shall:
1. Take the personal property when leaving the correctional facility; or
2. Arrange for the personal property to be sent, at the expense of the inmate, to the inmate's home; or
3. Arrange for a family member(s) or friend(s) to remove the personal property from the correctional facility within 30 calendar days after the inmate's release.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.9 - Responsibility for personal property when inmate escapes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate escapes, the inmate's personal property shall be held at the correctional facility for 30 calendar days.
(b) If the escaped inmate does not return within 30 calendar days to the correctional facility or any other correctional facility within the jurisdiction of the New Jersey Department of Corrections, the inmate's property shall be deemed abandoned property.
(c) Designated staff at the correctional facility may dispose of abandoned personal property by:
1. Donating the personal property to any recognized public charitable organization;
2. Retaining the personal property for use by the general inmate population, such as a typewriter for use in the Inmate Law Library; or
3. Destroying the personal property.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.10 - Responsibility for personal property when an inmate dies

Current through Register Vol. 56, No. 14, July 15, 2024
When an inmate dies, personal property shall be distributed in accordance with the provisions set forth in 10A:16-7.6, Distribution of money and personal belongings of deceased inmates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.11 - Records

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Copies or originals of the following shall become a permanent part of the inmate's classification folder.
1. Any written notices to the inmate about personal property;
2. Any receipts received or obtained for mailing personal property; and
3. Signed IIS-1M Inmate Inventory Sheet(s).
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 1 - ADMINISTRATION, ORGANIZATION, AND MANAGEMENT › Subchapter 11 - PERSONAL PROPERTY OF INMATES › Section 10A:1-11.12 - Written internal management procedures

Current through Register Vol. 56, No. 14, July 15, 2024
Designated staff at each correctional facility shall develop written internal management procedures consistent with this subchapter.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 1 - GENERAL PROVISIONS › Section 10A:2-1.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of this chapter is to establish provisions for:
1. Controlling and depositing funds held in trust for inmates;
2. Appropriating expenditures of inmate welfare funds;
3. Reporting the loss of funds by, for example, burglary, theft, or embezzlement, when discovered by a correctional facility;
4. Processing inmate claims for lost, damaged or destroyed personal property;
5. Withdrawing authorized deductions from an inmate account;
6. Receiving and giving gifts; and
7. Processing grants.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 1 - GENERAL PROVISIONS › Section 10A:2-1.2 - Scope

Current through Register Vol. 56, No. 14, July 15, 2024
(a)N.J.A.C. 10A:2-2, 3, 5, 6, and 7 shall be applicable to the Division of Operations, New Jersey Department of Corrections.
(b)N.J.A.C. 10A:2-9 and 10 shall be applicable to all administrative units within the New Jersey Department of Corrections.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 1 - GENERAL PROVISIONS › Section 10A:2-1.3 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this chapter, shall have the following meanings unless the context clearly indicates otherwise:
"Central Office Revenue Unit" (CORU) means the Department of Corrections unit designated to be responsible for certain revenue collection and disbursements.
"Gift" means money in the form of a money order or certified check or material(s) donated to a correctional facility or administrative unit for a specified or unspecified purpose by a person(s) or organization(s) without an expectation of compensation.
"Grant" means a specific amount of funds or services given to an administrative unit or correctional facility by a funding source to be used over a specific period of time for a specific purpose.
"Loss of funds" means funds received by a correctional facility or an administrative unit, from any source, which are unaccounted for as a result of, for example, theft, larceny, or embezzlement.
"Restitution" means a disciplinary sanction recommended by a Disciplinary Hearing Officer, Adjustment Committee, or a court ordered indemnification which requires the inmate to compensate the correctional facility or victim(s) of a criminal act for any loss, damage or injury perpetrated by the inmate.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 2 - INMATE ACCOUNTS › Section 10A:2-2.1 - Responsibility for inmate accounts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Business Manager or designee of the correctional facility shall be responsible for maintaining inmate accounts and recordkeeping.
(b) The Business Manager or designee shall be responsible for providing an inmate with a monthly statement containing each financial transaction processed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 2 - INMATE ACCOUNTS › Section 10A:2-2.2 - Deposits and deductions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Inmate accounts of a correctional facility may be maintained in a group depository in an insured commercial bank or savings institution so long as the institution and account are authorized by the Department of the Treasury and approved by the Department of Corrections, Bureau of Accounting and Revenue.
(b) Interest accruing on inmate accounts shall be transferred on a periodic basis, at least once annually, to the Inmate Welfare Fund.
(c) Accurate records of each inmate account and spendable balance shall be maintained.
(d) Except where prohibited by State or Federal statute, deductions of funds either earned or unearned from inmate accounts shall be made by the Business Manager as permitted by:
1.
										30:4-91.4 Earnings of inmate;
2.
										2C:43-3.1 Additional assessments; collection and disposition by Victims of Crime Compensation Board;
3.
										2C:43-3.2 Assessments; amounts collected deposited in Safe Neighborhoods Services Fund;
4.
										2C:43-3.3 Additional fines deposited in Law Enforcement Officers Training and Equipment Fund;
5.
										2C:46-1 Time and method of payment; disposition of funds;
6.
										2C:46-4 Fines, assessments and restitution; collection; disposition;
7.
										30:4-92 Inmates of institutions to be employed in productive capacity; compensation;
8.
										30:7E-1 et seq., An Act permitting the State to seek reimbursements for certain health care expenses incurred by State correctional facilities;
9.
										30:4-15.1 Correctional facility commissaries; Victims of Crime Compensation Board surcharge;
10.
										30:4-16.2 Recovery of costs and fees for frivolous lawsuits filed by inmates of correctional institutions;
11.
										30:4-16.4 Deposit of money judgement in inmate's account at correctional institution; use of funds;
12.
										2C:44-6 Procedure on sentence; presentence investigation and report;
13.
										53:1-20.2 9 Certain offenders liable for costs of DNA testing;
14. The Prison Litigation Reform Act of 1995, 18 U.S.C. §
											3626; and
15. Any other Federal or State statute.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 2 - INMATE ACCOUNTS › Section 10A:2-2.3 - Individual savings accounts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Inmates may establish individual savings accounts in commercial banks or savings institutions only when all financial obligations as permitted by Federal or State statutes and financial obligations to the Department of Corrections are satisfied and upon approval of the Administrator. These accounts may take the form of:
1. Passbook savings;
2. Savings Bonds; or
3. Certificates of deposit.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 3 - EXPENDITURE OF INMATE WELFARE FUNDS › Section 10A:2-3.1 - Sources of income for inmate welfare funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Money for inmate welfare funds shall be derived from the following sources:
1. Profits from sales at commissaries;
2. Interest on inmate welfare fund savings;
3. Gifts from individuals, corporations and charitable foundations; and
4. Income from inmate trust fund investments.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 3 - EXPENDITURE OF INMATE WELFARE FUNDS › Section 10A:2-3.2 - Accountability and expenditure

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Business Manager or designee of the correctional facility shall be responsible for maintaining inmate welfare account funds and recordkeeping.
(b) Pursuant to N.J.S.A. 30:4-1.1k, the institutional Boards of Trustees shall be responsible to control and authorize all expenditures of inmate welfare funds.
(c) Inmate welfare funds shall be spent on amenities only for the use, benefit and general welfare of the inmate population as a whole. Such amenities include, but are not limited to: recreation and sports equipment; television services; awards for academic, vocational and sporting achievements; library books, movies, magazines, and other subscriptions; annual licensing fees for a film blanket license visit, recreation, holiday and inmate incentive program decorations and food; stipends for referees and guest speakers; and equipment to enhance the law library that is not otherwise required for legal access.
(d) Inmate welfare funds shall not be used for items the Department is required to provide, the payment of employee salaries, or the purchase of any item or service, which is not intended for use by the inmate population, such as, but not limited to, security equipment or automobiles.
(e) Inquiries and issues regarding the use of inmate welfare funds shall be directed to the Assistant Commissioner, Division of Operations who may forward same to the Office of the Attorney General when deemed necessary.
(f) Gifts from individuals, corporations and charitable foundations shall be spent as designated by the donor when the designation is authorized by the institutional Board of Trustees. When gifts are undesignated, such gifts shall be spent as designated by the institutional Board of Trustees. The monies from these gifts shall be identified separately in the inmate welfare fund so that expenditures can be directly related to the source of funds.
(g) Inmate welfare funds shall not be spent for any purpose that is not consistent with the rules outlined in this subchapter.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 5 - REPORTING LOSS OF FUNDS › Section 10A:2-5.1 - Reporting loss of funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Loss of funds shall immediately be reported to the Administrator or administrative unit supervisor.
(b) The Administrator or administrative unit supervisor or designee shall contact the Assistant Commissioner, Division of Administration and Special Investigations Division immediately to investigate the loss.
(c) Pursuant to 10A:21-5.4, the Special Investigations Division, at the direction of the Administrator, shall serve as the liaison to all outside law enforcement agencies.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 5 - REPORTING LOSS OF FUNDS › Section 10A:2-5.2 - Written report of loss of funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Within 48 hours after the loss is discovered, a written report of the loss shall be submitted by the Administrator to the:
1. Assistant Commissioner, Division of Administration; and
2. Commissioner or designee.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 6 - INMATE REIMBURSEMENT FOR LOST, DAMAGED OR DESTROYED PERSONAL PROPERTY › Section 10A:2-6.1 - Filing a claim at a correctional facility or satellite unit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an inmate claims the loss, damage, or destruction of personal property, other than personal property disposed of in accordance with N.J.A.C. 10A:1-11, Personal property of inmates, the inmate shall complete and submit the applicable form(s) for Inmate Claim For Lost, Damaged Or Destroyed Personal Property to the Administrator or designee.
(b) The Administrator or designee shall submit the claim form(s) to the Correction Major or designee for investigation and preparation of a report. The investigation conducted by the Correction Major or designee shall consist of, but not be limited to:
1. Obtaining statements from the inmate, witnesses and correctional facility staff; and
2. Verifying that the inmate was authorized to have and did in fact, possess the personal property named in the claim.
3. Verification of possession of lost, damaged or destroyed personal property may be made by review of applicable documentation such as the IIS-1M Inmate Inventory Sheet maintained by the correctional facility (see N.J.A.C. 10A:1-11 ).
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 6 - INMATE REIMBURSEMENT FOR LOST, DAMAGED OR DESTROYED PERSONAL PROPERTY › Section 10A:2-6.2 - Decision making factors for approving or denying a claim

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following factors shall be considered before recommending approval or disapproval of claims:
1. Whether the investigation revealed any neglect by the correctional facility;
2. Whether care was exercised by facility staff preventing property loss, damage or destruction;
3. Whether the inmate exercised care in preventing property loss, damage or destruction;
4. Whether it has been proven that the inmate was authorized to have and did, in fact, possess the item(s) named in the claim;
5. Whether sufficient information has been supplied by the inmate, including proper receipts, witnesses and investigative reports;
6. Whether the inmate submitted the claim in a timely manner;
7. Whether the loss or damage exceeds authorized amounts of correctional facility personal property limits;
8. Whether the personal property is considered contraband; and
9. Whether other reviewers recommended denial of the claim and the reasons therefor.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 6 - INMATE REIMBURSEMENT FOR LOST, DAMAGED OR DESTROYED PERSONAL PROPERTY › Section 10A:2-6.3 - Time limit for filing a claim

Current through Register Vol. 56, No. 14, July 15, 2024
(a) It shall be the responsibility of the inmate to initiate a claim by completing the applicable form(s) for an Inmate Claim For Lost, Damaged Or Destroyed Personal Property within 15 calendar days of the incident or discovery of the incident.
(b) Unless there are exceptional circumstances which require extending the investigative process, the claim form and accompanying documents shall be submitted to the Director, Office of Fiscal Management within 30 calendar days of the filing of the claim by the inmate.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 6 - INMATE REIMBURSEMENT FOR LOST, DAMAGED OR DESTROYED PERSONAL PROPERTY › Section 10A:2-6.4 - Notification of inmates

Current through Register Vol. 56, No. 14, July 15, 2024
The written procedures contained in this subchapter shall be incorporated into the next revision of the correctional facility inmate handbook.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 7 - RESTITUTION FOR ITEMS DAMAGED OR DESTROYED › Section 10A:2-7.1 - Imposition of restitution

Current through Register Vol. 56, No. 14, July 15, 2024
(a) As a result of disciplinary action taken against an inmate, the Institutional Classification Committee (I.C.C.) may impose restitution as a sanction on an inmate upon the recommendation of:
1. The Disciplinary Hearing Officer; or
2. The Adjustment Committee.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 7 - RESTITUTION FOR ITEMS DAMAGED OR DESTROYED › Section 10A:2-7.2 - Appeal of restitution

Current through Register Vol. 56, No. 14, July 15, 2024
An inmate may appeal the imposition of restitution as a sanction by following the procedures outlined in N.J.A.C. 10A:4-11, Appeals of disciplinary decisions.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 7 - RESTITUTION FOR ITEMS DAMAGED OR DESTROYED › Section 10A:2-7.3 - Amount of restitution

Current through Register Vol. 56, No. 14, July 15, 2024
Each correctional facility shall develop internal management procedures for determining the cost of replacing or repairing an item(s) that has been damaged or destroyed.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 7 - RESTITUTION FOR ITEMS DAMAGED OR DESTROYED › Section 10A:2-7.4 - Role of the Administrator

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When the sanction of restitution has been imposed, the Administrator shall:
1. Review the appeal of the inmate, if one is submitted; and
2. Affirm or modify the sanction in accordance with 10A:4-11.5, Disposition of appeal, as deemed appropriate.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 7 - RESTITUTION FOR ITEMS DAMAGED OR DESTROYED › Section 10A:2-7.5 - Role of the Business Manager

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon receipt of the order from the Administrator, the Business Manager or designee shall, with the monthly posting of each State pay or funds from other sources, remove any amount of funds in excess of the one time monthly amount of $ 15.00 from the account of the inmate until all inmate debt has been paid in full.
(b) With the monthly posting of each State pay or funds from other sources, any amount of funds in excess of the one time monthly amount of $ 15.00 shall be removed from the account of an inmate as permitted by Federal and State statutes to pay obligations before correctional facility restitution.
(c) Funds collected for restitution must be deposited and recorded in accordance with the Department of Treasury and the Department of Corrections policies and procedures.
(d) Each removal of funds from an inmate account shall be noted on the inmate account record. The inmate shall be informed in writing of each removal of funds for restitution in the monthly inmate trust account statement.
(e) In the event an inmate is transferred to another correctional facility within the Department of Corrections, funds shall continue to be removed from the account of the inmate until restitution has been paid in full.
(f) The Business Manager or designee of the receiving correctional facility shall forward all funds collected for restitution to the correctional facility which suffered the loss involved.
(g) In the event an inmate is released with funds due a correctional facility for restitution, the debt shall be handled in accordance with applicable State and Departmental policies and procedures.
(h) Any amount owed by an inmate upon release shall not be deducted from any financial aid the inmate may receive.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.1 - Gifts of money with specifications as to use

Current through Register Vol. 56, No. 14, July 15, 2024
Gifts of money with specifications as to their use shall be recorded as Special Revenue Dedicated Funds when received by the Administrator or administrative unit supervisor in accordance with the State of New Jersey Chart of Appropriation/Revenue accounts, codes and titles. These gifts shall be used in accordance with the specification of the donor(s) when such specification is authorized by the Administrator in accordance with the safe, secure and orderly operation of the correctional facility.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.2 - Gifts of money without specifications as to use

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Gifts of money without specifications for their use shall be placed in the Inmate Welfare Fund Account and used for the welfare of inmates in accordance with 10A:2-3.2.
(b) Pursuant to N.J.S.A. 30:4-1.1k, the Inmate Welfare Fund Account is under the supervision of the Institutional Board of Trustees which shall authorize all expenditures of donations without specifications as to use.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.3 - Gifts from inmates to inmate organizations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Gifts, other than money, may be donated by inmates to inmate organizations.
(b) The Administrator shall determine the inmate organization which will receive the gift(s) donated by inmates.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.5 - Gifts of vehicles or vehicle parts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Prior to accepting a gift of a vehicle or vehicle parts, the proposal of this gift shall be referred by the Administrator or unit supervisor to the Assistant Commissioner, Division of Administration. The vehicle and vehicle parts must benefit the Department of Corrections and funds must be designated for the costs associated with the operation and maintenance of the vehicle.
(b) The Assistant Commissioner, Division of Administration shall approve or disapprove the proposal of a gift of a vehicle or vehicle parts.
(c) The written approval or disapproval of the proposal of a gift of a vehicle or vehicle parts shall be returned to the Administrator or unit supervisor.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.6 - Gifts for capital construction

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Prior to accepting a gift for capital construction, the proposal of the gift shall be referred by the Administrator or unit supervisor to the Assistant Commissioner, Division of Administration.
(b) Upon review by the Assistant Commissioner, Division of Administration, the proposal of a gift for capital construction shall be submitted to the Commissioner, Department of Corrections with a recommendation for approval or disapproval.
(c) The written decision of the Commissioner regarding the approval or disapproval of the proposed gift for capital construction shall be returned to the Assistant Commissioner, Division of Administration.
(d) The Assistant Commissioner, Division of Administration shall be responsible for notifying the Administrator or unit supervisor of the decision of the Commissioner.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.7 - Gifts for research purposes

Current through Register Vol. 56, No. 14, July 15, 2024
Gifts for research purposes shall not be accepted until the research project has been reviewed and approved by the Commissioner, Department of Corrections, in accordance with N.J.A.C. 10A:1-10, Research.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.8 - Gifts of medical supplies or medical equipment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Prior to accepting gifts consisting of medical supplies or equipment, the Administrator or unit supervisor shall submit notification of the availability of these gifts to the Supervisor, Health Services Unit, Division of Operations.
(b) The Supervisor, Health Services Unit, Division of Operations shall submit the notification regarding the gifts of medical supplies or equipment to the Assistant Commissioner, Division of Administration for approval or disapproval.
(c) The written approval or disapproval of the gift of medical supplies or equipment shall be returned to the Supervisor, Health Services Unit, Division of Operations.
(d) The Supervisor, Health Services Unit, shall designate the appropriate placement of such approved supplies and equipment.
(e) The Supervisor, Health Services Unit, Division of Operations shall be responsible for accepting the gifts of medical supplies or equipment and for notifying the Administrator or unit supervisor receiving the gifts in order that arrangements for the transportation of the gifts to the correctional facility or unit may be made.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.9 - Gifts which may result in financial burdens or obligations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Gifts which may impose a financial burden or obligation upon the State of New Jersey shall not be accepted by an Administrator or unit supervisor without receiving written approval from the Commissioner or designee.
(b) Upon receiving the approved gift at the correctional facility, the Administrator or unit supervisor shall submit written notification to the Assistant Commissioner, Division of Operations.
(c) The Assistant Commissioner shall notify the Commissioner or designee when the gift has been received.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.10 - Use of gifts to purchase supplies or equipment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If supplies or equipment are purchased with funds made available by gifts, such items shall be purchased from a vendor currently under contract to supply these items to the State of New Jersey, if a vendor is available.
(b) If supplies or equipment cannot be purchased from a vendor currently under State contract, the Administrator or unit supervisor or designee shall secure competitive price quotations consistent with the current State of New Jersey, Department of Treasury procurement policy.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 9 - GIFTS › Section 10A:2-9.11 - Reports of gifts of money or material

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Administrator and unit supervisor or designee shall ensure that all assets obtained as gifts be recorded in accordance with current State of New Jersey, Department of Treasury policy regarding Fixed Assets Inventory Records.
(b) The Administrator or unit supervisor or designee shall implement and maintain an adequate control system to safeguard gifts of money and other assets from theft and misuse, and provide an appropriate accounting of all gifts received.
(c) Administrators and unit supervisors shall complete and attach the Monthly Report Of Gifts Received to their monthly reports that shall include a list of all gifts of money or material received having a value of $ 100.00 or more along with the conditions, limitations, or restrictions placed by the donor(s) on the use of such gifts.
(d) If gifts of money in amounts that are less than $ 100.00 are received on several occasions during the calendar year from the same source, the total amount from the donor shall be reported when it equals or exceeds $ 100.00.
(e) As a part of the Annual Report to the Assistant Commissioner, Administrators and unit supervisors shall report on the Annual Report Of Gifts Received all gifts received during the fiscal year and the progress of projects funded by these gifts.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 10 - GRANTS › Section 10A:2-10.1 - Responsibilities of the Grants Manager

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Grants Manager shall review and process proposals, concept papers, and other requests for all grants from all budgeted agencies.
(b) The responsibilities of the Grants Manager shall include, but are not limited to:
1. Serving as the official liaison between the Department of Corrections and all sources which issue grants;
2. Reviewing, evaluating and coordinating all grant proposals for funding;
3. Providing technical and other assistance to applicants for grants, as indicated;
4. Ensuring that applicants for grants comply with Federal, State and Department of Corrections guidelines and procedures relating to the use of grants; and
5. Transmitting all applications for grants to the Commissioner or designee for review, approval, and signature.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 10 - GRANTS › Section 10A:2-10.2 - Planning

Current through Register Vol. 56, No. 14, July 15, 2024
For planning purposes, any correctional facility or administrative unit contemplating a funded project shall send an e-mail or a memorandum containing information on the major components of the contemplated project request to the Grants Manager as soon as this information is available.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 10 - GRANTS › Section 10A:2-10.3 - Procedures for processing grants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Grants Manager shall process all proposals, concept papers and funding requests to outside funding agencies. No grant application will be approved by the Commissioner unless it has been reviewed and processed by the Grants Manager.
(b) Before proposals, concept papers and grant applications are submitted to any outside agency for funding, the Grants Manager shall review them with regard to:
1. Duplication of project applications;
2. Compliance with Department of Corrections policies and procedures; and
3. Providing current information regarding grants and funding to the Commissioner or designee.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 2 - FISCAL MANAGEMENT › Subchapter 10 - GRANTS › Section 10A:2-10.4 - Reports

Current through Register Vol. 56, No. 14, July 15, 2024
The Administrator or unit supervisor shall complete and submit the Fiscal Report of Grants Received and the Report of Progress of Projects Funded by Grants to the Assistant Commissioner, Division of Administration, with the Annual Report.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 1 - GENERAL PROVISIONS › Section 10A:3-1.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of this chapter is to establish policies and procedures regarding:
1. The use of force by custody staff members, both on-duty and off-duty;
2. The use of firearms on-duty and off-duty;
3. The search of inmates and facilities in order to control and deter contraband;
4. Contraband seizure and disposal;
5. Testing for prohibited substances;
6. The use of polygraph examinations to ensure that they are used only under limited and appropriate circumstances;
7. The transportation of inmates outside the correctional facility and from one jurisdiction to another;
8. The placement of inmates into and removing inmates from keep separate status; and
9. Security threat groups.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 1 - GENERAL PROVISIONS › Section 10A:3-1.3 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this chapter, shall have the following meanings unless the context clearly indicates otherwise:
"Imminent danger" means threatened harmful actions or outcomes that may occur during an encounter absent action by the custody staff member. The period of time involved is dependent on the circumstances and facts evident in each situation and is not the same in all situations. The threatened harm does not have to be instantaneous, for example, imminent danger may be present even if an individual is not at that instant pointing a weapon at another individual, but is carrying a weapon and running for cover.
"Reasonable belief' means an objective assessment based upon an evaluation of how a reasonable staff member with comparable training and experience would react to, or draw inferences from, the facts and circumstances confronted and known by the staff member at the scene.
"Roving patrol" means observation of the outer perimeter of a facility by making rounds at intervals on foot or in a vehicle.
"Substantial risk" means any discharge of a firearm that entails some risk of an unintended outcome. A substantial risk exists when a custody staff member disregards a foreseeable likelihood that innocent persons will be endangered. An example of substantial risk is firing a weapon into a confined space (such as a room or vehicle) occupied by innocent persons and exposes those persons to a substantial risk of harm.
"Trigger locking device" or "locking device" means a device that, if installed on a firearm and secured by means of a key or mechanically, electronically or electromechanically operated combination lock, prevents the firearm from being discharged without first deactivating or removing the device by means of a key or mechanically, electronically or electromechanically operated combination lock.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 1 - GENERAL PROVISIONS › Section 10A:3-1.4 - Forms

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following forms related to Security and Control are available by accessing the Department of Corrections computer network (DOCNet). Interested individuals who do not have access to DOCNet may obtain copies of forms by contacting the Administrative Rules Unit, New Jersey Department of Corrections:
1. 156-I Oath of Office;
2. 171-I Seizure of Contraband Report
3. 171-II Inmate Receipt, Contraband Seizure
4. 171-III Notice of Decision on Appeal, Contraband Seizure (Non-Disciplinary)
5. 172-I Continuity of Evidence--Urine Specimen;
6. 172-II Continuity of Evidence--On Site Urine Specimen Testing;
7. 173-I Placement In Keep Separate Status
8. 173-II Removal From Keep Separate Status
9. 173-III Transfer of Keep Separate Status Inmate;
10. 285-I Request for Polygraph Examination
11. 285-II Prohibited Substance Testing Request Summary.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 2 - KEEP SEPARATE STATUS › Section 10A:3-2.1 - Recommending placement of an inmate in keep separate status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any staff person may recommend that an inmate be placed in keep separate status.
(b) The staff person recommending that an inmate be placed in keep separate status shall complete the recommendation section of Form 173-I, Placement in Keep Separate Status, and submit Form 173-I to the Administrator indicating the reason(s) for the recommendation.
(c) The Administrator may order an immediate Special Investigations Division investigation and written report to determine whether the information received is accurate and placement of the inmate in keep separate status is warranted.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 2 - KEEP SEPARATE STATUS › Section 10A:3-2.2 - Authorization of placement of inmate in keep separate status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Administrator shall authorize the placement of an inmate in keep separate status in instances when the Administrator determines that such placement is warranted for the maintenance of security and the orderly operation of the correctional facility.
(b) If the Administrator authorizes that an inmate be placed in keep separate status, the completed Form 173-I, along with supporting documents, shall be forwarded to:
1. The Supervising Classification Officer to be filed in the inmate's classification folder; and
2. The correctional facility housing the other inmate(s) involved in this assignment of keep separate status.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 2 - KEEP SEPARATE STATUS › Section 10A:3-2.3 - Procedures for tracking transfers of inmates in keep separate status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Director, Division of Operations or designee shall authorize the transfer of an inmate in keep separate status to another correctional facility, when such transfer is determined to be warranted and appropriate. Emergency transfer procedures shall be followed in accordance with 10A:9-3.13 or 7.5.
(b) Prior to the transfer of any inmate in keep separate status, the Supervising Classification Officer shall:
1. Confirm the current location of other correlated keep separate status inmate(s) via the Department of Corrections computerized inmate information recordkeeping systems;
2. Complete Form 173-III Transfer of Keep Separate Status Inmate for the inmate who is to be transferred;
3. Advise by telephone and fax a copy of Form 173-III to each correctional facility(s) housing the other correlated keep separate status inmate(s); and
4. Forward, within three days, a hard copy of Form 173-III to each correctional facility(s) housing the other correlated keep separate status inmate(s).
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 2 - KEEP SEPARATE STATUS › Section 10A:3-2.4 - Recommending removal from keep separate status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any staff person may recommend that an inmate be removed from keep separate status.
(b) Any staff person recommending that an inmate be removed from keep separate status shall complete the removal recommendation section of Form 173-II Removal From Keep Separate Status and submit Form 173-II to the Administrator indicating the reason(s) for the recommendation.
(c) The Administrator may order a Special Investigations Division investigation and written report to determine whether the information received is accurate and removal of the inmate from keep separate status is warranted.
New Jersey Administrative Code › Title 10A - CORRECTIONS › Chapter 3 - SECURITY AND CONTROL › Subchapter 2 - KEEP SEPARATE STATUS › Section 10A:3-2.5 - Authorization for removal from keep separate status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Administrator may authorize the removal of an inmate from keep separate status when a review of the factors in the inmate's case indicates that the keep separate status is no longer appropriate.
(b) Whenever a decision is made to remove an inmate from keep separate status, the original Form 173-II along with the supporting documents shall be forwarded to the Supervising Classification Officer to be filed in the inmate's classification folder.
(c) A copy of the removal notice Form 173-II shall be sent to the Classification Department of the correctional facility at which the other inmate(s) involved in the keep separate status is housed.
(d) The computerized inmate information recordkeeping systems shall be updated when a decision to remove an inmate from keep separate status has been authorized by the Administrator.