reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-6 - Consideration of applications for deduction status

Current through Vol. 41, No. 20, July 1, 2024
The Administrator will consider an application for approval
				  or renewal of payroll deduction status and issue a decision in writing within
				  30 days of receipt, unless additional time is deemed necessary in which event
				  the applicant will be so advised and given the reasons therefore. Unless the
				  Administrator determines a hearing is necessary to receive additional
				  information and so orders, his decision will be based solely upon the
				  application, accompanying information and evidence, and records in the
				  Administrator's custody or control.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-7 - Dues for employee associations

Current through Vol. 41, No. 20, July 1, 2024
(a) An
				employee association other than one specifically authorized payroll deduction
				for its dues by statute may request such status. The request must be made by
				filing a completed Form VPD-1 and providing the Administrator with information
				to show it is a statewide association limited to state employee membership and
				has at least 2,000 dues-paying members. [62:34.70 (B)(5)]
(b) Either of the following may be submitted
				as evidence that an employee association has at least (2,000) dues-paying
				members.
(1) Attestation by an independent
				public accountant or certified public accountant that the association had at
				least (2,000) members at the time of the accountant's examination of membership
				records, all of whom either were currently paying dues or had signed valid
				authorizations for payroll deduction of dues. The examination must have taken
				place within the 60 days preceding the date of application for payroll
				deduction status.
(2) Photocopies
				of membership application cards, showing the association name, date of
				membership application, member's name and address, employing state agency and
				signature authorizing payroll deduction of dues. These must be accompanied by
				an affidavit signed by a duly authorized representative of the association,
				attesting that all persons for whom cards are submitted are current members.
				Cards shall be considered valid if the dates thereon, and other evidence
				provided to the Administrator, indicate a regularity of continuing interest by
				the employees signing the cards.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-7.1 - Contributions to employee association foundations

Current through Vol. 41, No. 20, July 1, 2024
(a) Any statewide employee association
				limited to state employee membership with a minimum membership of two-thousand
				(2,000) dues-paying members may request payroll deduction for contributions to
				its foundation organized under
				26 U.S.C.,
				Section 501(c)(3). The
				request must be made by filing a completed form VPD-1 with the Administrator.
				The form shall be accompanied by:
(1) a copy
				of the determination by the Internal Revenue Service that the foundation is
				exempt from federal income tax as an organization described in section
				501(c)(3) of the Internal Revenue Code; and
(2) a statement on the foundation's
				letterhead signed by an officer of the foundation indicating the foundation is
				affiliated with the employee association submitting the request.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-7.2 - Dues for statewide educational employee organizations

Current through Vol. 41, No. 20, July 1, 2024
A statewide educational employee organization or association
				  may request authorized payroll deduction status to allow instructional
				  personnel of the Oklahoma School for the Blind or the Oklahoma School for the
				  Deaf to pay membership dues through voluntary payroll deduction. The request
				  may be made by filing a completed Form VPD-1 with the
				  Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-8 - Credit unions, banks and savings associations

Current through Vol. 41, No. 20, July 1, 2024
A credit union, bank or savings association having an office
				  in this state may request payroll deduction status. The request must be made by
				  filing a completed Form VPD-1 and providing the Administrator with information
				  to show at least one branch office location in the state of Oklahoma. [62:34.70
				  (A)(1)]
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-9 - Supplemental insurance or retirement plans

Current through Vol. 41, No. 20, July 1, 2024
(a) A private organization, including an
				independent insurance agency, that was not accorded payroll deduction status as
				of July 1, 1988, may request such status with respect to insurance policies or
				retirement plans that are supplemental to those provided for by the State. Such
				requests must be made by filing a completed Form VPD 1. A policy or retirement
				plan must have received applicable regulatory approvals to qualify for payroll
				deduction.
(b) The Administrator
				shall not consider any application for payroll deduction status during a period
				of 12 months following the removal or revocation of such status, nor shall he
				consider more than 3 applications from an applicant previously denied or
				removed from deduction status during any 6 year period after the first denial
				or refusal.
(c) Upon a
				determination that a supplemental insurance or supplemental retirement
				applicant is eligible for payroll deduction status, the Administrator shall
				grant probationary deduction status to continue through the end of the 12th
				month following the month in which probationary status is granted. If
				participation during the 12th month is less than 500 state employees, the
				Administrator shall notify the applicant that deduction status will be
				revoked.
(d) The minimum
				participation requirement shall apply to each supplemental insurance billing
				unit, as identified by the Federal Employer (Tax) Identification Number, to
				which payments are payable, and to each retirement plan.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-10 - College savings accounts

Current through Vol. 41, No. 20, July 1, 2024
College savings accounts are administered under the Oklahoma
				  College Savings Plan Act pursuant to Section
				  3970.1 et
				  seq. of Title 70 of the Oklahoma Statutes.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-11 - Subscriptions to Oklahoma Today magazine

Current through Vol. 41, No. 20, July 1, 2024
Subscriptions to "Oklahoma Today" magazine published by the
				  Oklahoma Tourism and Recreation Department may be paid by voluntary payroll
				  deduction at the request of any state employee. Subscriptions to "Oklahoma
				  Today" magazine shall be paid by a one-time (rather than monthly)
				  deduction.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-12 - Notification of approval for payroll deduction

Current through Vol. 41, No. 20, July 1, 2024
(a) Upon the approval of an application for
				payroll deduction status, the Administrator shall notify the applicant. The
				Administrator shall periodically distribute to state agencies a list of
				entities for which deduction status has been granted or withdrawn.
(b) The approval of an application does not
				constitute an endorsement or recommendation by the Human Capital Management
				Division of the Office of Management and Enterprise Services or the State of
				Oklahoma as to the subject of the payroll deduction, and applicants shall make
				no such representation.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-13 - Denial of deduction status

Current through Vol. 41, No. 20, July 1, 2024
(a) If
				the Administrator determines an applicant does not meet the criteria set forth
				in Section 34.70 for payroll deduction status, he shall notify the applicant in
				writing of denial and the reasons for denial. The Administrator may reconsider
				an application, if an applicant submits a request and additional information
				within 15 calendar days after notification of denial.
(b) If the Administrator determines an entity
				with current deduction status no longer meets the criteria for such status, he
				shall notify it of his intent to terminate deduction status, giving the reason
				for such proposed termination. This notice will be mailed at least 30 calendar
				days in advance of the date the Administrator expects to notify agencies of the
				termination. Within 15 calendar days after the notice of the intention to
				terminate was mailed to the entity, the entity may submit a written request for
				continued status to the Administrator. The written request must be accompanied
				by a statement of the specific reasons why status should not be terminated, and
				must also be accompanied by all evidentiary material the requestor seeks to
				rely on. The Administrator will consider the request, reasons, and evidence
				presented, and will issue a decision within 5 calendar days after receipt. The
				decision of the Administrator is final, unless otherwise provided by the
				Administrative Procedures Act.
(c)
				The Administrator shall notify all state agencies of a termination of payroll
				deduction status and shall allow a reasonable period of time for adjustments to
				payrolls.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-14 - Procedure for requesting Voluntary Payroll Deduction

Current through Vol. 41, No. 20, July 1, 2024
(a) A request by a state employee for
				voluntary payroll deduction for the payment of premiums for supplemental life,
				accident, and health insurance, insurance premiums for legal services, premiums
				or payments for retirement plans, payment of insurance premiums due to a
				private insurance organization, which is regulated by the State Insurance
				Commission, for an Oklahoma Long-Term Care Partnership Program approved policy
				pursuant to the Oklahoma Long-Term Care Partnership Act, salary adjustment
				agreements included in the flexible benefits plan, contributions to the
				Oklahoma College Savings Plan, membership dues in any statewide educational
				organization or association, payments to banks, credit unions, savings
				associations and subscriptions to the Oklahoma Today magazine, must be made in
				writing to the employing state agency. The request must include the employee's
				signature.
(b) A request by a state
				employee for voluntary payroll deduction for the payment of membership dues in
				an employee association may be made as described in Subsection (a) or may be
				made via online or electronically submitted forms. The employee association
				shall verify that the online or electronically submitted form accurately
				reflects the request of the state employee via email or another method approved
				by the Human Capital Management Division of the Office of Management and
				Enterprise Services, and shall forward a copy of such verification and
				membership application to the employing agency for processing.
(c) All forms for employee requests for
				voluntary payroll deduction, whether paper or electronic format, shall include
				at a minimum the employee's name, Social Security number, the amount of the
				voluntary payroll deduction, the vendor's name, and if applicable, the approved
				policy form number.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-15 - Annual distribution of employee organization materials

Current through Vol. 41, No. 20, July 1, 2024
Appointing Authorities shall provide for the annual
				  distribution of employee organization materials to agency employees. It shall
				  be the responsibility of an employee organization to provide the materials to
				  state agencies for distribution.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 3 - Administrative Provisions › Section 260:30-3-16 - Product vendor access to state employees

Current through Vol. 41, No. 20, July 1, 2024
(a) State agencies shall allow product
				vendors reasonable access to their employees at least once each calendar year
				for the purpose of providing information about their products. For the purposes
				of this Section, "reasonable access" shall mean the granting of access within 1
				year from the date of the request. Such access shall be allowed only during
				scheduled breaks or during periods immediately before or after normal work
				hours. For facilities that operate 24 hours a day, product vendors shall be
				allowed access to all shifts. Such access shall not disrupt or interfere with
				the business of the agency, and state funds shall not be utilized to
				accommodate such access. State agencies may allow such access upon request, or
				may designate specific dates and times for product vendor access and notify
				product vendors of the designated dates.
(b) Product vendors may provide information
				only on products approved for voluntary payroll deduction, and may not provide
				information on any other products or services.
(c) Product vendors shall identify 1 contact
				through which state agencies can arrange access. Product vendors shall provide
				the contact name, as well as a telephone number, facsimile (fax) number,
				mailing address, and email address for the contact to the Human Capital
				Management Division of the Office of Management and Enterprise Services. State
				agencies may request this information from the Human Capital Management
				Division of the Office of Management and Enterprise Services for the purposes
				of facilitating vendor access. Product vendors shall be solely responsible for
				keeping such contact information current.
(d) Product vendors shall comply with all
				applicable laws, rules and policies of the state agencies they visit. Product
				vendors who fail to comply with laws, rules, or policies of the state agency
				after oral or written notification, or who cause a disruption to the business
				of the agency, may be denied access by the Appointing Authority to the
				employees of that state agency for 1 calendar year. Appointing Authorities
				shall give a product vendor notice and an opportunity to respond before making
				a decision to deny access.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 5 - Complaints and Hearings › Section 260:30-5-2 - Complaints

Current through Vol. 41, No. 20, July 1, 2024
(a) A complaint with regard to any matter
				relating to the administration of Section 7.10 may be made to the
				Administrator. A complaint shall be in writing and signed in accordance with
				the rules in this Chapter. Except as may be provided elsewhere by the rules in
				this Chapter, no particular form is required. A complaint shall include the
				following:
(1) the name and address and
				organizational affiliation, if any, of the complainant, and the title of any
				representative filing the complaint; and
(2) a clear and concise statement of the
				nature of the complaint, including such facts, names, citations of law and
				administrative rules that may be relevant to the matter, and the remedy, if
				any, requested.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 5 - Complaints and Hearings › Section 260:30-5-5 - Rules of evidence

Current through Vol. 41, No. 20, July 1, 2024
In any proceeding, the Administrator shall not be bound by
				  technical rules of evidence. The Administrator may admit and give probative
				  effect to evidence which possesses probative value commonly accepted by
				  reasonably prudent persons in the conduct of their affairs.
(1) All irrelevant, immaterial, or unduly
				repetitive evidence shall be excluded from consideration.
(2) The Administrator shall give effect to
				the rules of privilege recognized by Oklahoma state law.
(3) Documentary evidence may be received in
				the form of copies or excerpts, if the submitting party certifies authenticity
				and if upon request the original is available for comparison with the
				copy.
(4) The Administrator may
				take notice of judicially or generally cognizable facts; however, before a
				decision is made final parties shall be notified of the material so noticed and
				afforded an opportunity to contest the facts so noticed.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 5 - Complaints and Hearings › Section 260:30-5-8 - Hearings

Current through Vol. 41, No. 20, July 1, 2024
(a) The Administrator may hold a hearing on
				any matter relating to the administration of Section 34.70. The Administrator
				or a person designated by the Administrator as the hearing officer may conduct
				the hearing.
(b) The following
				procedures for hearings will be followed except as may be required by the
				provisions of Article II of the Administrative Procedures Act, Sections
				309
				through
				323
				of Title 75 of the Oklahoma Statutes:
(1) The
				Administrator shall give at least 10 days notice of a hearing. Notice shall be
				made:
(a) by posting a meeting announcement
				at the premises of the Human Capital Management Division of the Office of
				Management and Enterprise Services; and
(b) by mail to persons who have requested
				that they receive notice of a hearing or who, in the judgment of the
				Administrator, may be affected by the subject of the hearing.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 1 - General Provisions › Section 260:40-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
(a) The purpose of this Chapter is to
				establish policies, procedures and standards that apply to the State Employee
				Benefits Department (EBD).
(b) The
				Employee Benefits Department is a department of the Human Capital Management
				Division of the Office of Management and Enterprise Services to implement
				provisions of the Oklahoma State Employees Benefits Act. The EBD is responsible
				for the general administration and for the proper design, selection and
				operation of the benefits offered under the Flexible Benefits Plan.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 1 - General Provisions › Section 260:40-1-2 - Authority

Current through Vol. 41, No. 20, July 1, 2024
The authority for the rules in this Title is the Oklahoma
				  State Employees Benefits Act, 74 O.S. Supp 1992, Section 1361 et seq. The rules
				  in this Chapter are promulgated by the Office of Management and Enterprise
				  Services to establish the EBD's organization and its administration policies
				  and procedures.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 1 - General Provisions › Section 260:40-1-3 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this Chapter,
				  shall have the following meanings unless context clearly indicates
				  otherwise:
"Act"
means the Oklahoma State Employees
				  Benefits Act, 74 O.S. Supp 1992, Section 1361 et seq.
"EGID"
means the Employees Group Insurance
				  Department.
"EBD"
means the Employee Benefits
				  Department.
"Director"
means the Director of the EBD.
"Flexible Benefits Plan"
means the Flexible
				  Benefits Plan authorized pursuant to the State Employees Flexible Benefits Act
				  as modified by the provisions under the State Employees Benefits Act.
"Rules"
mean the Rules of the
				  EBD.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 1 - General Provisions › Section 260:40-1-4 - Computation of time

Current through Vol. 41, No. 20, July 1, 2024
To compute any period of time prescribed or allowed by this
				  Chapter, the day of the act or event from which the period of time begins to
				  run shall not be included. The last day of the period shall be included unless
				  it is a Saturday, Sunday, legal holiday, or other day when the EBD's offices
				  are not open for business until 4:30 p.m. In such case the period shall run
				  through the end of the next day the offices are open until at least 4:30
				  p.m.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 3 - Organization and Administration › Section 260:40-3-1 - Location for information and for filing

Current through Vol. 41, No. 20, July 1, 2024
(a) Any person may obtain information from,
				make submission to, or make a request of the Employee Benefits Department by
				writing to: Employee Benefits Department, Jim Thorpe Bldg., 2101 N. Lincoln
				Blvd, Rm 560, Oklahoma City, Oklahoma 73105.
(b) Written submissions and requests may be
				submitted in person between the hours of 8:00 a.m. and 4:45 p.m., Monday
				through Friday.
(c) The date on
				which papers are actually received at the EBD will be recorded as the date of
				filing.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 3 - Organization and Administration › Section 260:40-3-2 - Documents and records

Current through Vol. 41, No. 20, July 1, 2024
(a) Documents
				filed with or presented to the EBD will be retained in the files of the EBD for
				the length of time required by state laws. Documents will be disposed of in a
				manner consistent with the Records Management Act, Section
				201
				through
				216 of Title
				67 of the Oklahoma statutes, and Sections
				564 through
				576 of
				Title 74 of the Oklahoma Statutes, which pertain to archive and records. The
				records disposition schedule for EBD will be available for public
				inspection.
(b) The EBD shall act
				at all times in accordance with the provisions of the Oklahoma Open Records
				Act, 51 O.S. 1991, §§ 24A.1, et seq., as amended.
(c) The public may obtain information
				relative to the operation of the EBD by submitting a written request in the
				prescribed form to the Director or his/her designee. All records shall be
				available for inspection and copying during normal business hours. The
				Director, or his/her designee, shall be available during normal business hours
				to receive and, where appropriate, act upon requests for record review and
				copying.
(d) All records of EBD
				shall be public unless protected by a mandatory or permissive privilege of
				confidentiality. In the event a request is made for the release of records
				subject to a permissive privilege of confidentiality, the Director shall
				determine whether or not disclosure is made.
(e) Provisions for copying and search fees
				are contained in the statute, with these exceptions being noted: no copy fee is
				charged to other public entities, to applicants, state employees or their
				representatives, or former employees seeking information from their file or
				employment records; and no search fee is charged to news media, schools,
				authors, or "taxpayers seeking to determine whether those entrusted with the
				affairs of its government are honestly, faithfully, and competently performing
				their duties as public servants." The fees listed in (1)-(4) of this Subsection
				may stand alone or be charged in combination. For example, a person may be
				charged a search fee in addition to a fee for photocopying.
(1)
Fees for photocopying.
The
				EBD has established a fee schedule for photocopying documents having the
				dimension of 8.5 × 14.0 inches or smaller:
(A) 25 cents per page;
(B) One dollar ($1.00) per copied page for a
				certified copy.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 3 - Organization and Administration › Section 260:40-3-3 - Benefits Coordinators

Current through Vol. 41, No. 20, July 1, 2024
(a) Each
				participating employer shall designate at least one person as a Benefits
				Coordinator to serve as a representative between the EBD and the participating
				employer. Each participating employer shall communicate its Benefits
				Coordinator designation to the EBD in writing.
(b) A Benefits Coordinator shall be
				responsible for assisting the EBD in handling employee enrollment and changes
				in the flexible benefits plans offered by the EBD. A Benefits Coordinator shall
				be responsible for ensuring that each participant is notified of and has an
				opportunity to receive flexible benefit plan enrollment materials from the EBD,
				materials from the vendors identified in Chapter 20 of this title, and other
				notifications from the EBD.
(c) A
				Benefits Coordinator shall keep participant enrollment information
				confidential.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules in this Subchapter describe general formal
				  procedures the EBD uses to take action and make decisions.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-2 - EBD may take action

Current through Vol. 41, No. 20, July 1, 2024
The EBD may take any action which is consistent with the
				  rules in this Title to carry out the duties of the EBD and accomplish the
				  objectives of any program within its authority.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-5 - General complaints

Current through Vol. 41, No. 20, July 1, 2024
(a) Anyone may
				complain to the EBD about any matter under its authority. A complaint shall be
				in writing and shall include the following information:
(1) The name, address and telephone number of
				the person making the complaint;
(2) The name, address and telephone number of
				the organization the person represents, if applicable;
(3) The name, address, telephone number and
				title of any representative of the person filing the complaint;
(4) A brief, clear description of each
				charge, problem or issue that is the basis for the complaint including names,
				dates, places and actions;
(5) The
				numbers and headings of the laws and rules that may apply;
(6) The remedy, if any, the person making the
				complaint seeks;
(7) The signature
				of the person making the complaint; and
(8) The date.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-9 - Forms

Current through Vol. 41, No. 20, July 1, 2024
The EBD shall create forms as necessary to implement the
				  provisions of this subchapter. The EBD shall accept written requests for
				  hearings that are in substantial compliance with the forms.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-10 - Claims Procedure

Current through Vol. 41, No. 20, July 1, 2024
(a) The EGID has
				written rules in Title 260 of the Oklahoma Administrative Code which define the
				EGID's benefits and grievance procedure;
(1)
				Employees Health, Life, and Dental Plans;
(2) The Disability Program; and
(3) Hearings Procedures.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-12 - Notice of hearing

Current through Vol. 41, No. 20, July 1, 2024
Upon the receipt of a Request for Hearing form, the Director
				  shall assign a case number and the Director shall notify the claims
				  administrator by mail. The employee shall be notified of the hearing date by
				  first class mail. A copy of all rules pertinent to the hearing shall be
				  forwarded with the notice along with a statement of claimant's rights and the
				  basis for denial.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-14 - Representation

Current through Vol. 41, No. 20, July 1, 2024
In an individual proceeding, any party has the right to have
				  an attorney who is licensed to practice law by the Oklahoma Supreme Court. The
				  attorney shall be given authority to act for and bind the party he or she
				  represents. If a party names an attorney, the EBD or Director shall communicate
				  with the attorney and not with the party. It shall be the responsibility of the
				  party's attorney to communicate with the party.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-15 - Prehearing conference

Current through Vol. 41, No. 20, July 1, 2024
A pre-hearing conference shall be held two (2) weeks prior to
				  the hearing date. At the pre-hearing conference each party shall:
(1) Exchange witness and exhibit
				lists;
(2) Agree to a date for
				discovery cut-off;
(3) Submit a
				short written statement of facts; and
(4) Agree as to the issues to be tried at the
				hearing.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-16 - Informal disposition

Current through Vol. 41, No. 20, July 1, 2024
Unless precluded by law, informal disposition may be made of
				  any individual proceeding or other hearing, agreed settlement, consent order,
				  or default. Other authorized representatives may request a full and fair review
				  of decisions denying claims and may review documents and submit comments in
				  writing within ninety (90) days after notice of denial.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-17 - Certificate of mailing

Current through Vol. 41, No. 20, July 1, 2024
All filings, including orders, notices and briefs, shall
				  include a certificate of mailing showing the names and mailing addresses of
				  adverse parties, their attorneys of record, or other authorized
				  representatives.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-18 - Final order

Current through Vol. 41, No. 20, July 1, 2024
(a) The EBD or
				designated Hearing Examiner shall enter an order in all cases heard. The order
				shall separately state in writing all findings of fact, conclusions of law and
				an order denying or approving the claim. The order of the EBD shall be the
				final order of the agency. The order of the Hearing Examiner shall be the final
				order upon the expiration of ten (10) calendar days unless the Director orders
				the matter for further hearing by the EBD. If ordered by the Director, the
				Hearing Examiner's order shall be reviewed by the EBD as a proposed order. Upon
				review of the evidence, pleadings and record, the EBD may approve or modify the
				proposed order of the Hearing Examiner. If approved, the proposed or modified
				order shall become the final order of the agency. The EBD may hear oral
				arguments during its review as it determines to be useful or necessary. The EBD
				may limit the time of the oral arguments.
(b) The final order shall be considered a
				final decision of the EBD. The Director shall mark all final orders and shall
				provide certification of the disposition of the final orders.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-19 - Rehearings

Current through Vol. 41, No. 20, July 1, 2024
(a) A final order of the agency shall be
				subject to rehearing, reopening or reconsideration by the EBD. Any application
				or request for such rehearing, reopening or reconsideration shall be made by
				any party aggrieved by the final order of the agency within ten (10) days from
				the date of entry of the order. The aggrieved party shall set forth clearly in
				writing all grounds for rehearing, reopening or reconsideration. The grounds
				for such action shall include only:
(1) Newly
				discovered or newly available evidence relevant to the issues;
(2) Need for additional evidence to
				adequately develop the facts essential to proper decision;
(3) Probable error committed by the agency in
				the proceeding or in its decision such as would be ground for reversal on
				judicial review of the final agency order;
(4) Need for further consideration of the
				issues and the evidence in the public interest; or
(5) A showing that the issues not previously
				considered ought to be examined in order to properly dispose of the
				matter.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 5 - Formal and Informal Procedures › Section 260:40-5-20 - Judicial review

Current through Vol. 41, No. 20, July 1, 2024
Any party to the hearing may have the right to appeal to
				  District Court from final orders entered pursuant to the Administrative
				  Procedures Act, Title 75, Section
				  318,
				  of the Oklahoma Statutes.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 1 - GENERAL PROVISIONS › Section 260:40-7-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
(a) The purpose of this Chapter is to
				  establish the State Employees Flexible Benefits Plan pursuant to Section
				  1361 et
				  seq. of Title 74 and Article I of the Administration Procedures Act, Sections
				  250.3
				  through
				  308.2
				  of Title 75 of the Oklahoma Statutes.
(b) The Flexible Benefits Plan shall
				  incorporate all the Benefit Plans adopted by the Plan Administrator including a
				  cafeteria plan as defined in the Internal Revenue Code Section 125. The
				  cafeteria plan is intended to provide benefits for election by participants as
				  described in this Title and is intended to be a qualified plan under Section
				  125(d) of the Internal Revenue Code. This cafeteria plan is intended to
				  continue as long as it qualifies under Section 125 and is advantageous to the
				  state and state employees. The individual selections available under the
				  cafeteria plan consist only of a choice between certain statutory taxable and
				  nontaxable benefits as defined in Section 125(f) of the Internal Revenue Code
				  and regulations promulgated thereunder. The Flexible Benefits Plan may also
				  include other Benefit Plans ineligible for inclusion under Section 125 but
				  adopted by the Plan Administrator to be offered to state employees.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 1 - GENERAL PROVISIONS › Section 260:40-7-1.1 - Authority

Current through Vol. 41, No. 20, July 1, 2024
The authority for the rules in this Title is the Oklahoma
					 State Employees Benefits Act, 74 O.S. Supp 1992, Section 1361 et seq. The rules
					 in this Chapter are promulgated by the Plan Administrator to establish the
					 Flexible Benefits Plan for the State of Oklahoma.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-31 - Adoption of the Flexible Benefits Plan

Current through Vol. 41, No. 20, July 1, 2024
(a) Each year the Plan Administrator shall
				  adopt the Flexible Benefits Plan, including the basic plan and other benefit
				  plans to be made available for election by state employees.
(b) Each year the Plan Administrator shall
				  adopt, prior to January 1, an authorized procedure appropriate to and/or
				  electronic web enrollment transmissions, restrictions and procedures regarding
				  the effectively administer the Flexible Benefits Plan during the year. This
				  procedure may include, but is not limited to, enrollment forms elections of
				  various benefit plans and levels of coverage, eligibility requirements, and
				  information collection and retention procedures.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-32 - Benefit plans offered as part of the Flexible Benefits Plan

Current through Vol. 41, No. 20, July 1, 2024
(a) The basic plan shall be the minimum level
				  of benefits an employee is required to purchase and shall include the basic
				  medical plan, the basic dental plan, the basic life plan, and the basic
				  disability plan as referenced in 74 O.S.Supp.2006, § 1371 unless an
				  employee opts not to choose any benefits pursuant to 74 O.S.Supp.2007, §
				  1370(A). The Plan Administrator shall establish all the terms, conditions, and
				  details necessary to communicate and administer these plans. The EGID shall
				  offer the basic medical plan of benefits as an indemnity plan. All benefits
				  plans, whether offered by the EGID, a health maintenance organization or others
				  shall at least meet the minimum requirements of the basic plan. The Plan
				  Administrator shall evaluate all benefit plans to determine if this requirement
				  has been satisfied.
(b) Only those
				  benefit plans officially offered by the Plan Administrator shall be considered
				  a part of the Flexible Benefits Plan. In addition to the basic plan the Plan
				  Administrator may elect to offer other optional benefit plans. The Plan
				  Administrator shall evaluate and select optional plans for inclusion in the
				  Flexible Benefits Plan.
(c) Each
				  year the Plan Administrator shall contract with each insurance provider other
				  than the EGID. In lieu of a contract, the Plan Administrator shall deliver a
				  letter of understanding each year to the EGID outlining the basic plan to allow
				  the EGID to administer the EGID's offered benefit plans adopted as part of the
				  basic plan. The EGID shall provide the Plan Administrator a complete
				  description of any enhanced benefit plans the EGID elects to offer. The Plan
				  Administrator shall determine that these elected plans meet the minimum benefit
				  levels of the basic plan. All insurance providers shall provide claims and
				  other financial information as the Plan Administrator may require.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-33 - Applicability of the Flexible Benefits Plan

Current through Vol. 41, No. 20, July 1, 2024
The Flexible Benefits Plan shall be applicable to all
					 employers as defined in the Act.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-34 - Flexible Benefits Plan not a contract of employment

Current through Vol. 41, No. 20, July 1, 2024
Nothing contained in the Flexible Benefits Plan shall be
					 construed as a contract of employment between the employer and any employee or
					 participant, or as a right of any employee or participant to be continued in
					 the employment of the employer, or as a limitation of the right of the employer
					 to discharge any employee or participant with or without
					 cause.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-35 - No rights to employer's Plan assets

Current through Vol. 41, No. 20, July 1, 2024
No employee, participant, dependent, or beneficiary of an
					 employee or participant, nor their heirs, successors, or assignees shall have
					 any right to, or interest in any assets of the employer, the Plan, the Plan
					 Administrator, the EBD or the employees, agents, representatives, or designees
					 of same upon termination of a participant's employment or otherwise, except as
					 provided under the Flexible Benefits Plan, and then only to the extent of the
					 benefits payable under the Flexible Benefits Plan to such employee,
					 participant, dependent, or beneficiary.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 7 - Flexible Benefits Plan › Part 3 - FLEXIBLE BENEFITS PLAN PROVISIONS › Section 260:40-7-36 - Non-alienation of benefits

Current through Vol. 41, No. 20, July 1, 2024
Benefits payable under the Flexible Benefits Plan shall not
					 be subject in any manner to anticipation, alienation, sale, transfer,
					 assignment, pledge, encumbrance, charge, garnishment, execution, or levy of any
					 kind, either voluntary or involuntary, including any such liability which is
					 for alimony or other payments for the support of a spouse or former spouse, or
					 for any other relative of the employee, prior to actually being received by the
					 person entitled to the benefit under the terms of the Flexible Benefits Plan.
					 Any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber,
					 charge, or otherwise dispose of any right to benefits payable pursuant to the
					 Flexible Benefits Plan, shall be void. The employer or the Plan Administrator
					 shall not in any manner be liable for, or subject to, the debts, contracts,
					 liabilities, engagements, or torts of any person entitled to benefits as
					 provided in this Chapter.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 9 - Flexible Benefits Plan › Section 260:40-9-3 - Administrative powers and duties

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				Plan Administrator may contract with private firms or organizations to
				administer the State Employees Flexible Benefits Plan. The contract(s) for the
				administration of the Flexible Benefits Plan may include the development of
				benefit standards and options, and may involve design, development,
				communications and administrative functions relating to the Oklahoma State
				Employees Benefits Act.
(b) The
				Plan Administrator establishes procedures as necessary for implementation and
				administration of the Flexible Benefits Plan.
(c) The Plan Administrator shall file or
				cause to be filed all annual reports, returns, schedules, descriptions,
				financial statements, and other information as may be required by any federal
				or state law or regulation, agency or authority.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 9 - Flexible Benefits Plan › Section 260:40-9-4 - Notice of claim

Current through Vol. 41, No. 20, July 1, 2024
Prior to making any payment of benefits pursuant to the
				  Flexible Benefits Plan, the Plan Administrator may require the participant to
				  provide information and to complete any appropriate documents or forms
				  necessary for the proper administration of the Flexible Benefits Plan. The Plan
				  Administrator shall determine the rights of any participant to a benefit under
				  the Flexible Benefits Plan in accordance with the rules in this
				  Title.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 9 - Flexible Benefits Plan › Section 260:40-9-5 - Availability of Flexible Benefits Plan information and documents

Current through Vol. 41, No. 20, July 1, 2024
Any participant having a question concerning the operation of
				  the Flexible Benefits Plan or the participant's eligibility for the payment of
				  benefits under the Flexible Benefits Plan shall contact the Plan Administrator
				  in accordance with OAC 260:40-3-6 of this Title.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 9 - Flexible Benefits Plan › Section 260:40-9-6 - Right of the Plan Administrator to initiate action

Current through Vol. 41, No. 20, July 1, 2024
The Plan Administrator may initiate formal or informal action
				  to accomplish the objectives of the Act and to carry out the duties of the Plan
				  Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 11 - Amendment or Termination of the Flexible Benefits Plan › Section 260:40-11-1 - Amendment of the Flexible Benefits Plan

Current through Vol. 41, No. 20, July 1, 2024
Any amendments to the Flexible Benefits Plan shall conform to
				  the provisions of the Internal Revenue Code, and the regulations promulgated
				  thereunder, and the Act.