New Mexico Administrative Code › Title 17 - PUBLIC UTILITIES AND UTILITY SERVICES › Chapter 4 - UTILITY RIGHTS OF WAY AND EASEMENTS › Part 2 - REQUIREMENTS FOR OCCUPANCY OF STATE HIGHWAY SYSTEM RIGHT-OF-WAY BY UTILITY FACILITIES › Section 17.4.2.23 - UTILITY RELOCATION/CONSTRUCTION DOCUMENTATION

Current through Register Vol. 35, No. 13, July 16, 2024
A complete review of all utility relocation documents shall
				  be performed upon submittal to the Railroads and Utility Section by the
				  utility. The review should demonstrate that the Agreement, Estimate and
				  associated documents comply with State regulations and/or the Federal Aid
				  Policy Guide.
A.
Force
				account:
When work will be performed by utility forces, the
				documentation shall include, 1) three (3) executed copies of the Utility
				Relocation Agreement, NMSHTD Form A-366; 2) three (3) completed copies of the
				completed Utility Relocation Questionnaire, NMSHTD Form A-365; 3) four (4)
				fully executed copies of the New Mexico Highway Utility Accommodation Permit
				Application, NMSHTD Form M-202 for each crossing and each longitudinal run,
				five (5) each if on the Interstate System); 4) four (4) executed copies of the
				Joint Use Agreement (if applicable), NMSHTD Form A-421; and 5) three (3) copies
				of the cost estimate; (6) three (3) copies of land use documents.
B.
Continuing contract work:
In
				addition to items in Paragraph 23.1 [now Subsection A of 17.4.2.23 NMAC], a
				copy of a fully executed Continuing Contract that is in force and effect, along
				with appropriate cost estimates associated thereto, shall be provided if work
				is to be performed by an outside contractor under contract with the
				utility.
C.
Contract let out
				to bid:
If a contract is to be let out to bid to the lowest qualified
				bidder by the utility, the utility shall provide to the Department three (3)
				copies of each utility's relocation cost estimate, construction plans and
				contract documents. Such documents may be prepared by the utility owner or a
				consultant engineer engaged by the utility.
(1) fWhen the relocation will be let to
				contract with an ultimate award to the lowest qualified bidder, the utility's
				engineering staff or a consultant engineer engaged by the utility must prepare
				a construction plan assembly that provides adequate location plans and
				profiles, structure installation details, technical specifications, and other
				plans and details appropriate to the type of facility being relocated. One set
				of reproducible transparencies of these plans and/or acceptable electronic
				files shall be provided to the Department.
(2) The consultant or utility shall also
				prepare a written contract which includes the administrative terms of the
				contract, definition of the scope of the work, clauses for liquidated damages,
				clauses for labor relations, materials and construction performance
				specifications, bidding documents with bid unit tabulation sheets, materials
				quality certifications, special provisions, if any, and other contractual
				arrangements, usually assembled in the form of a bound book.
(3) Prior to the advertisement and
				solicitation of bids, the utility owner shall supply the documents specified
				above and a list of prospective and qualified contractors to whom the utility
				has provided information concerning the utility relocation project that will be
				opened for bids. This documentation will be reviewed and approved by the
				Department. Prior to the actual solicitation of bids, the Utility must receive
				the Department's Authority to solicit bids, and an additional written
				authorization to award the contract after the bid opening. The Department's
				authorization to award the contract will be based upon the utility owner's
				written recommendation, stating that the contract is in order, and the amount
				bid is not excessive for the work to be performed.