Ohio Administrative Code › Title 4121 - Industrial Commission › Chapter 4121-4 - Accessing Confidential Personal Information › Section 4121-4-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For the purposes of this chapter of the
				Administrative Code:
(A)
								 "Access" as a noun means an instance of copying,
			 viewing, or otherwise perceiving, whereas "access" as a verb means to copy,
			 view, or otherwise perceive.
(B)
								 "Acquisition of
			 a new computer system" means the purchase of a "computer system,"
								as defined in this rule, that is not a computer system
			 currently in place nor one for which the acquisition process has been initiated
			 as of the effective date of the commission rule addressing requirements in
			 section 1347.15 of the Revised
			 Code.
(C)
								 "Computer system" means a "system," as defined by
			 section 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
								 "Confidential personal information" (CPI) has the
			 meaning as defined by division (A)(1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the commission in accordance with division
			 (B)(3) of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the commission confidential.
(E)
								
			 "Employee of the commission" means each employee of the commission regardless
			 of whether he or she holds an appointed office or position within the
			 commission. "Employee of the commission" is limited to the commission.
(F)
								
			 "Incidental contact" means contact with the information that is secondary or
			 tangential to the primary purpose of the activity that resulted in the
			 contact.
(G)
								 "Individual" means a natural person or the natural
			 person's authorized representative, legal counsel, legal custodian, or legal
			 guardian.
(H)
								 "Information owner" means the individual appointed in
			 accordance with division (A) of section
			 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I)
								 "Person" means a
			 natural person.
(J)
								 "Personal information" has the same meaning as defined
			 in division (E) of section
			 1347.01 of the Revised
			 Code.
(K)
								 "Personal information system" means a "system" that
			 "maintains" "personal information" as those terms are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L)
								 "Research" means
			 a methodical investigation into a subject.
(M)
								 "Routine" means
			 commonplace, regular, habitual, or ordinary.
(N)
								 "Routine
			 information that is maintained for the purpose of internal office
			 administration, the use of which would not adversely affect a person" as that
			 phrase is used in division (F) of section
			 1347.01 of the Revised Code,
			 means personal information relating to the commission's employees and
			 maintained by the commission for administrative and human resource
			 purposes.
(O)
								 "System" has the same meaning as defined by division
			 (F) section 1347.01 of the Revised
			 Code.
(P)
								 "Upgrade" means a substantial redesign of an existing
			 computer system for the purpose of providing a substantial amount of new
			 application functionality, or application modifications that would involve
			 substantial administrative or fiscal resources to implement, but would not
			 include maintenance, minor updates and patches, or modifications that entail a
			 limited addition of functionality due to changes in business or legal
			 requirements.
Five Year Review (FYR) Dates:
				04/15/2015 and
				02/01/2020
Promulgated
				Under: 119.03
Statutory Authority: 1347.15, 4121.30,
				4121.31
Rule Amplifies: 1347.15
Prior Effective Dates:
				10/1/10