Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-12 - Registered student organizations

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo "UT" is committed to creating avenues
				for students to establish organizations on campus through the office of student
				involvement and leadership for main campus and the office of student affairs,
				college of medicine and life sciences for health science campus, hereafter
				referred to as "affiliated campus offices." Registered student organizations
				are required to abide by the expectations/guidelines within this policy.
(B) Purpose of policy
The policy is to outline the university's
				expectations/guidelines for becoming a registered student organization.
(C) Relationship between the
			 university and student organizations
While registered student organizations are an integral part of
				campus life at UT, it should be clear that these organizations are responsible
				for managing their own affairs and are not units or agents of the university
				nor authorized to represent themselves as units or agents of the university.
				Each registered student organization is responsible for its own actions and is
				acting on behalf of the organization, not the UT. Because of this relationship,
				the affiliated campus offices are limited in how they work with registered
				student organizations. UT does not give legal advice or counsel on matters
				related to tax issues or off-campus bank accounts. The affiliated campus
				offices work with facility requests for on-campus events, university fund
				accounts, and any registered student organization issues. The offices work
				alongside the office of student conduct and community standards for any
				organization issues that may violate the student code of conduct.
Each registered student organization shall be required to
				include in its constitution/bylaws a provision clearly stating that it is not
				an agent or a part of the university, and disclaiming the responsibility of the
				university for its acts and liabilities.
(D) Conditions for all registered student
			 organizations
(1) All registered student
			 organizations must abide by all federal, state and local laws as well as all
			 university policies and regulations.
(2) No registered student organization with
			 restrictive membership clauses discriminating on the basis of race, color,
			 religion, sex (including sexual orientation, gender identity and expression),
			 age, national origin, ancestry, military or veteran status, the presence of a
			 disability, genetic information, familial status, political affiliation, or
			 participation in protected activities in its provision of employment and
			 educational opportunities, as defined by law, shall obtain or maintain
			 registration status except for religious qualifications which may be required
			 by organizations whose aims are primarily sectarian, and social fraternities
			 and sororities that are permitted by federal law to discriminate on the basis
			 of sex.
(3) Only currently
			 registered students may hold office and solicit funds on campus on behalf of a
			 registered student organization. Other persons (including faculty and staff)
			 may be admitted to non-voting membership if the registered student
			 organization's constitution permits. Certain scholastic honorary societies,
			 which have a national affiliation and admit faculty and staff to office
			 positions, may be exempt from this requirement, as well as those listed in
			 paragraphs (D)(4) to (D)(5) of this rule.
(4) Undergraduate students must be enrolled
			 full-time at the time of their appointment or election to be eligible to hold
			 an appointed or elected office within their registered student organization.
			 Graduate students may be enrolled full-time or part-time at the time of their
			 appointment or election to be eligible to serve as appointed or elected
			 officers within their registered student organization. Additionally, all
			 officers of all registered student organizations must remain degree-seeking
			 students for the duration of their term. Registered student organizations may
			 establish and apply additional eligibility criteria for appointed or elected
			 leaders/officers if the criteria do not violate the university's
			 non-discrimination policy.
Exceptions to this clause may be considered and approved by the
				affiliated campus offices.
(5) A minimum of seven currently registered
			 student members shall be required as a condition of registration, and
			 maintenance of registered status. Exceptions may be made if there are
			 extenuating external circumstances with approval by the affiliated campus
			 offices.
(6) In order for a
			 registered student organization to achieve or maintain registered status,
			 registered student organizations are required to maintain the following
			 academic requirements:
(a) Registered student
			 organization officers are required to be in good academic standing and good
			 standing with the office of student conduct and community standards.
(b) Registered student organization members
			 are required to be in good academic standing to be recognized as an official
			 voting member.
(7) The
			 purpose(s) of a registered student organization must not conflict with the
			 mission or established policies of the university.
(8) No registered student organization may
			 use the name of any other registered student organization for the purpose of
			 registration or any other purpose.
(9) All registered student organizations must
			 have an advisor per rule 3364-30-56 of the Administrative Code. Registered
			 student organizations must have an advisor who is a full or part-time faculty,
			 staff, or administrator at UT. Registered student organizations must provide
			 for such advisors in their constitution and bylaws. Registered student
			 organizations may utilize community members as additional advisors.
(10) Registered student organizations must
			 file an annual report as required by their affiliated campus office.