Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-29 - Performance Evaluation System › Section 123:1-29-01 - Performance evaluation

Current through all regulations passed and filed through July 1, 2024
(A) Classified state employees serving in a
			 classification established pursuant to division (A) of section
			 124.14 of the Revised Code shall
			 be rated or evaluated with respect to performance efficiency twice during the
			 employee's probationary period and once  each calendar  year thereafter on a schedule set
			 by the appointing authority.
(B) The first performance evaluation shall be
			 completed within thirty days of the conclusion of the first half of the
			 probationary period. The second evaluation shall be completed within thirty
			 days of completion of the probationary period, unless the employee is given a
			 probationary removal or reduction, in which case the final evaluation will be
			 made at the time of the removal or reduction. The final probationary evaluation
			 shall state whether the employee is to be retained or probationarily removed or
			 reduced.
(C) All employees
			 specified in paragraph (A) of this rule who have completed their probationary
			 periods shall be evaluated once 
								each calendar year on a
			 schedule selected by the appointing authority. The annual evaluation
			 shall measure the employee's performance for the three
			 hundred sixty-five day period
								immediately preceding the evaluation date or for that portion of the
			 three hundred sixty-five day period
								 after the completion of the employee's
			 probationary period. Employees
			 shall be evaluated within the sixty-day period beginning thirty days prior to
			 and ending thirty days subsequent to their evaluation date, provided, however,
			 that the director may authorize an appointing authority to have
			 a different annual 
								evaluation
			 schedule for some or all of the appointing authority's employees.
(D)
			 Each employee shall be evaluated by his or her immediate supervisor. If an
			 employee has been reassigned to a new supervisor within one month of the
			 evaluation date, the new supervisor should consult with the previous supervisor
			 in completing the evaluation if possible. If an employee receives approximately
			 equal supervision from two persons, both supervisors shall
			 
								coordinate efforts to complete the evaluation.
			 With the approval of the director, an employee may be evaluated by coworkers,
			 fellow team members, customers, employees he or she supervises, and/or other
			 appropriate personnel in addition to or instead of the employee's immediate
			 supervisor.
(E) Forms for
			 performance evaluation ratings and a schedule of annual ratings shall be
			 prepared and made available to all state agencies by the director. With the
			 approval of the director, an appointing authority may use an alternate
			 form.
(F) All agencies shall use
			 the performance evaluation as a tool of supervision and training.
			 This does not preclude agencies from using the
			 performance evaluation for other purposes, including as evidence of an
			 employee's incompetency, inefficiency or unsatisfactory performance pursuant to
			 section 124.34 of the Revised
			 Code.
Effective: 9/20/2015
Five Year
				Review (FYR) Dates: 07/02/2015 and
				09/08/2020
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.31
Prior
				Effective Dates: 1/9/76, 9/10/81, 10/25/95 (Emer.), 1/23/96, 11/10/96, 4/5/99,
				11/18/12, 10/6/13