Oklahoma Administrative Code › Title 165 - Corporation Commission › Chapter 25 - Underground Storage Tanks › Subchapter 1 - General Provisions › Part 11 - RECORDKEEPING › Section 165:25-1-53 - Availability of records

Current through Vol. 41, No. 20, July 1, 2024
(a) Owners and
				  operators of underground storage tank systems regulated by this Chapter must
				  cooperate with PSTD requests for submission of records.
(b) Each owner/operator must provide written
				  notice of any address change within thirty (30) days to the PSTD
				  office.
(c) All leak detection
				  records, including but not limited to, sampling, testing, inventory and
				  monitoring records, must be available on site for each tank for the preceding
				  three (3) years. Emergency generator tanks at unmanned locations are not
				  required to keep leak detection records at the facility, and may forward any
				  required records to the PSTD office or upon request to the PSTD Fuel
				  Specialist.
(d) Copies of the
				  following records must be readily available to, or emailed and received by, the
				  PSTD Fuel Specialist before the inspection is completed:
(1) Tank tightness tests, thirty (30) day
				  inventory reconciliation, statistical inventory reconciliation, vapor or
				  groundwater monitoring, automatic tank gauge tests, and interstitial monitoring
				  results that demonstrate compliance with release detection for tanks.
(2) Line tightness tests, electronic line
				  tests, all sensor and alarm history results, and line leak detector function
				  tests that demonstrate compliance with release detection for lines.
(3) Installation and repair records for spill
				  containment, overfill prevention, tank and piping construction must be
				  maintained for three (3) years and readily available to PSTD.
(4) Cathodic protection records specified in
				  this Subchapter (OAC
				  165:25-1-56), tank lining
				  certificates, and any other records that demonstrate compliance with corrosion
				  protection for the tank system must be maintained and readily available to
				  PSTD.
(5) Current owner and tank
				  system registration and current permit for all tanks located at the facility.
(6) Current certificate(s) of
				  training for all classes of operators.
(7) Records that document compatibility with
				  underground petroleum storage tank systems storing regulated substances
				  containing greater than ten percent (10%) ethanol or twenty percent (20%)
				  biodiesel. These records must be maintained at the facility for as long as the
				  tank system is used to store these substances.
(8) Beginning October 13, 2018, owners and
				  operators must maintain records of annual operation and maintenance tests on
				  the electronic and mechanical components of release detection equipment.
				  Records must be maintained for three (3) years and at a minimum must list each
				  component tested, indicate whether each component needed to have action taken
				  and describe any action taken to correct the issue. Walkthrough inspections,
				  spill and overfill testing as well as containment sump testing are also
				  required beginning October 13, 2018, and at least every three (3) years
				  thereafter.
(9) A copy of the site
				  assessment for groundwater or vapor monitoring must be kept at the facility for
				  as long as this method is used as release detection.