reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-32 - Retirement plans policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. College employees are required
			 to participate in the state teachers retirement system of Ohio or the school
			 employees retirement system of Ohio depending upon their assignment. Certain
			 eligible employees may elect, upon hire, to participate in an alternative
			 retirement plan.
(B) Alternative
			 retirement plan. Newly hired employees may elect to participate in an
			 alternative retirement plan provided election is made within one hundred twenty
			 days of hire. The college shall contribute to the alternative retirement plan
			 in accordance with section
			 3305.06 of the Revised
			 Code.
(C) Sick leave payoff. A
			 college employee with ten or more years of service with
			 the state or any of its political subdivisions
								 who resigns from the
			 college to retire directly into the state teachers retirement system of Ohio or
			 the school employees retirement system of Ohio or an alternative retirement
			 plan may elect to be paid for one-fourth of the value of his/her accrued, but
			 unused, sick leave at the time of retirement. Such payment shall be based on
			 the employee's rate of pay at the time of retirement and shall be considered to
			 eliminate all sick leave that has been accrued by the employee at that time.
			 The maximum payment, which may be made under this provision, shall be for
			 one-fourth of two hundred sixty days.
If an employee does not elect to be paid for one-fourth of the
				value of his/her accrued, but unused, sick leave at the time of retirement, the
				unused sick leave shall be cumulative without limit in accordance with division
				(C) of section 124.38 of the Revised
				Code.
(D) Vacation payoff.
			 Vacation leave that is accrued but unused on the effective date of resignation
			 or for a retirement directly into the state teachers retirement system of Ohio
			 or the school employees retirement system of Ohio or an alternative retirement
			 plan will be paid to the employee in a lump sum. Such payment shall be based on
			 the employee's rate of pay at the time of retirement and shall be considered to
			 eliminate all vacation leave that has been accrued by the employee at that
			 time.
(E) Employees may reference
			 Owens community college rule
			 3358:11-5-53
			 of the Administrative Code (prior public service policy) and section
			 9.44 of the Revised Code. For
			 the employment of a retirant, reference section
			 3309.341 of the Revised
			 Code.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-33 - Workers compensation/report of injury policy

Current through all regulations passed and filed through July 1, 2024
(A)
								 Ohio workers
			 compensation law
								 covers employees of the college. Any covered employee who
			 
								sustains an injury or contracts an occupational disease or
			 illness that arises or is a result of
								 his/her employment may file a claim with the
			 college's manager of workers compensation.
								
								A claim must be filed within two years from the
			 date of injury.
(B) Any covered
			 employee who experiences a workplace injury or illness should
			 :
(1)
									
									Seek medical treatment at the closest health
			 facility.
(2)
									
									Notify their supervisor, the
			 department of public safety
									 and the human
			 resources office (manager of workers
			 compensation) as soon as possible after the injury or illness
			 occurs.
(3)
									Upon notification the
									 human resources office (manager of workers compensation) will send the
			 employee a workers' compensation claim packet.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-34 - Holiday policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Owens
			 community college observes holidays that are legal and
			 designated.
(B)
								Implementation. The holiday schedule will be
			 established by the college president. The vice president of human resources
			 will provide the holiday schedule to employees and will implement procedures
			 and forms, which are consistent with the provisions of this rule. The payroll
			 office will implement payroll for the holiday schedule in accordance with
			 procedures.
Replaces: 3358:11-5-34
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-35 - Tuition waiver policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Employees, their spouses, and
			 dependent children are eligible for tuition waivers for credit
			  classes at the college.
(B) Implementation. The
			 
								office of human resources will implement procedures
			 and forms, which are consistent with the provisions of this
			 rule
								.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-36 - Staff educational assistance program for non-bargaining staff policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. The
			 college is committed to the continued training and development of
			  employees. One method of providing an
			 opportunity for training and development is through 
								a staff
			 educational assistance program.  Each year the college sets aside monies to be
			 expended as reimbursement for all regular
			 full-time non-bargaining unit employees with
			 satisfactory work and attendance history seeking educational
			 assistance.
(B) The
			 office
								 of human resources is authorized to adopt procedures
			 consistent with this 
								rule. The amendment of
			 this rule and procedures for the staff educational assistance program for
			 non-bargaining unit employees will be in effect for courses, beginning with the
			 academic year 2018-2019. The procedures, the
			 staff educational assistance program budget, and the rate of tuition
			 reimbursement shall be reviewed annually by the offices of human resources and
			 business affairs.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-41 - Vacation (twelve-month employees) policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Vacation
			 time is provided to employees on twelve-month assignments. Employees must
			 schedule vacation at a time that is convenient to meet the particular needs of
			 their department. All vacations must be submitted in writing on the appropriate
			 form and approved in advance by the employee's immediate supervisor.
When an employee begins employment
				before the sixteenth day of the month, the employee will begin accruing the
				last pay date of that month. Otherwise the employee will begin accruing the
				last pay date of the following month. (Persons on unpaid leave will not earn
				vacation during such absence.)
(B)
								
			 Guidelines.
(1)
									
			 Accrual.
(a)
										
			 Full-time exempt staff accrue twenty-three days (one hundred eighty-four hours)
			 vacation per year, which represents a monthly accrual of 15.33 hours per
			 month.
(b)
										Full-time non-exempt staff accrue vacation as
			 follows:
(i)
											
			 Full-time, twelve-month employees will for their first five years of service
			 receive twelve vacation days (ninety-six hours) per year, which represents a
			 monthly accrual of eight hours per
			 month.
(ii)
											At the completion of the employee's fifth year of
			 service, the monthly accrual rate will be revised to 11.33 hours per month so
			 that at the end of the sixth year the employee will have accrued seventeen days
			 (one hundred thirty-six hours) vacation per year.
(iii)
											At the
			 completion of the employee's tenth year of service, the monthly accrual rate
			 will be revised to 14.67 hours per month so that at the end of the eleventh
			 year the employee will have accrued twenty-two days (one hundred seventy-six
			 hours) vacation per year.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-44 - Family and medical leave policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Owens community college
			 understands the importance of family issues in today's work force. The college
			 also recognizes that more of its employees than ever before face conflicting
			 demands of family obligations and work. Because an employee may find it
			 necessary to take leave from their job for a temporary period to address
			 certain family responsibilities or their own serious health conditions and in
			 order to comply with the Family and Medical Leave Act of 1993
			 Public
			 Law 103-3, Owens community college hereby
			 establishes its family and medical leave rule
								.
(B) Eligibility. In order to qualify under
			 this rule
								, an employee must meet both of the following
			 conditions:
(1) Must have been employed by
			 Owens community college for at least twelve months or fifty-two weeks prior to
			 the leave request. The twelve months, or fifty-two weeks, need not be
			 consecutive.
(2) Must have worked
			 at least one thousand two hundred fifty hours during the twelve month period
			 immediately before the date when the leave would begin.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-47 - Military leave

Current through all regulations passed and filed through July 1, 2024
The Uniformed Services Employment and
				Reemployment Rights Act of 1994 prohibits discrimination against persons
				because of their service in the armed forces reserve, the national guard, or
				other uniformed services and also protects the right of veterans, reservists,
				national guard members, and certain other members of the uniformed services to
				reclaim their civilian employment after being absent due to military service or
				training. It is the policy of the board of trustees of Owens community college
				to comply with all provisions of the Uniformed Services Employment and
				Reemployment Rights Act of 1994.
Implementation. The vice president of human resources will
				implement procedures consistent with this rule.
Replaces: 3358:11-5-47
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-49 - Nepotism

Current through all regulations passed and filed through July 1, 2024
Owens community college does not
				prohibit the employment of relatives of current employees, provided that an
				employee does not directly report to a relative, and that no
				supervisor/subordinate relationship exists between relatives. That is, no
				employee is permitted to work in a position where work responsibilities,
				salary, evaluation of performance, or other terms and conditions of employment
				could be influenced by a relative.
A relative is defined as a member of
				the employee's immediate family and includes spouse, parent, child,
				grandparent, sibling, grandchild, brother-in-law, sister-in-law, son-in-law,
				daughter-in-law, mother-in-law, father-in-law, stepparent, step-child, other
				person living in the employee's home, or legal guardian or other person who
				stands in place of a parent.
Implementation. The vice president of human resources will
				implement procedures consistent with this rule.
Replaces: 3358:11-5-49
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-50 - Zero tolerance/workplace violence policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is
			 the goal of Owens community college to maintain a work environment, which is
			 free from threats, threatening behavior and acts of violence. The college will
			 not tolerate workplace threats, intimidation or violence of any type from any
			 source. The purpose of this policy is to promote an atmosphere that encourages
			 learning and productive employment.
(B)
								Action. Employees
			 found to be in violation of this policy or who intentionally bring false
			 charges shall be subject to disciplinary action up to and including
			 termination, including civil and/or criminal penalties.
(C)
								Responsibilities.
			 Employees and students of Owens community college who have obtained a
			 protective order are responsible for providing a copy of the order to the
			 college's department of public safety. Other parties may also be informed when
			 deemed necessary for the safety of employees and students of the
			 college.
(D)
								Implementation. The vice president of human resources
			 will implement procedures consistent with this policy.
Replaces: 3358:11-5-50
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-51 - Pre-employment background check policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Owens community college seeks to
			 provide a safe learning and working environment for students, faculty, staff
			 and campus visitors.
(B) Offers of
			 employment for certain positions are contingent upon satisfactory
			 results of a 
								pre-employment background check. Pre-employment
			 background checks may include, but are not limited to, a social security number
			 trace report, verification of education and professional licensure,
			 multi-county, state, and/or federal criminal record check, personal and
			 professional reference check and secondary database search including sex
			 offender, fugitive and terrorist lists. In addition, if applicable to a
			 position, a motor vehicle report and/or a credit history report that is
			 consistent with the guidelines set forth by the Federal Credit Reporting Act
			 may be completed prior to employment.
(C) Implementation. The vice president of
			 administration or human resources
			 designee will implement procedures consistent
			 with this policy.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-52 - Standards of conduct and disciplinary process policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Owens community college has a tradition of
			 governing the conduct of its faculty and staff through adherence to
			 professional standards. These professional standards ensure that the reputation
			 of the institution is upheld by all employees. The establishment of clear
			 standards of conduct and the communication of these to all employees, along
			 with a fair system of discipline, are promulgated in this policy and the
			 associated procedures.
(B)
								Application. This policy applies to all full-time and
			 part-time employees unless specifically excluded or limited by the explicit
			 provisions of a collective bargaining agreement.
(C)
								Implementation.
			 The vice president of human resources will implement procedures and forms
			 consistent with the provisions of this rule.
Replaces: 3358:11-5-52
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-53 - Prior public service policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. This rule applies to an employee
			 who has prior public service vacation credit or sick leave that has accrued
			 with an agency or political subdivision of the state of Ohio (county, city,
			 township, school, university, library, etc) or a contiguous state, provided
			 said credits have been computed under the minimum requirements of the laws of
			 the state of Ohio.
(B) Application.
			 Accrued vacation credit shall be allowed for employees for whom vacation
			 accrual is based on years of service. Any sick leave that is transferable under
			 the definition of an agency or political subdivision or contiguous state will
			 be recognized by Owens community college. Documentation from the former agency
			 will be processed through human resources' benefits coordinator.
(C) Implementation. The
			 
								office of human resources will implement procedures
			 and forms, which are consistent with the provisions of this rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-54 - Non-bargaining employee grievance policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 purpose of this rule is to secure equitable solutions as quickly as possible to
			 grievances that may arise concerning complaints or problems raised by college
			 employees.
(B)
								General.
(1)
									A "grievance" for purposes of this rule is defined as a
			 claimed violation of a specified college regulation, rule, or procedure, or as
			 any other problem or impropriety claimed by an employee.
(2)
									This rule applies
			 to all non-bargaining unit employees.
(3)
									Employees shall
			 have the opportunity to report a grievance without fear of
			 reprisal.
(4)
									The college affords its employees the opportunity to
			 have a support person present in explaining and attempting to settle a
			 grievance after the employee and his or her supervisor have failed to reach a
			 satisfactory solution in their initial discussion.
(5)
									The director of
			 human resources or his/her designee will be available to render guidance and
			 assistance concerning the grievance procedure to be followed. In certain highly
			 sensitive or confidential circumstances, the employee may initiate process
			 directly with human resources.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-55 - Leave program policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Owens community
			 college provides leave time to respond to employee needs.
(1)
									Vacation leave is
			 provided to employees on twelve-month assignments, except for those employees
			 in grant-funded positions where such leave is not provided.
(2)
									Sick leave
			 benefits are provided to employees on schedules of twenty or more hours per
			 week, excluding, among others, adjunct faculty.
(3)
									Personal leave is
			 provided to non-exempt employees on schedules of twenty or more hours per
			 week.
(4)
									Jury and other civil service duty leave is provided to
			 employees who are summoned for jury duty or are subpoenaed to appear before a
			 court or other legal body authorized to compel the attendance of witnesses,
			 provided that the employee is not a party to the action.
(5)
									Leave without pay
			 may be approved for an eligible employee who has an exceptional circumstance,
			 such as childbirth or illness.
(6)
									Military leave,
			 as prescribed by federal and/or state law, is provided to eligible employees.
			 Refer to Owens community college rule
			 3358:11-5-47 of
			 the Administrative Code (military leave).
(7)
									Family and/or
			 medical leave, as prescribed by federal and/or state law, is provided to
			 eligible employees. Refer to Owens community college rule
			 3358:11-5-44
			 of the Administrative Code (family and medical
			 leave).
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-56 - Volunteer program policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Owens
			 community college values the meaningful contribution that a volunteer may
			 provide to the institution. The purpose of this rule is to provide a uniform
			 program for a volunteer to understand the role and to have a meaningful
			 experience; and, for the college to address the privilege, responsibility and
			 liability of the engagement of a volunteer serving at the
			 college.
(B)
								 Definitions. A volunteer is an uncompensated
			 individual who may perform a service or a task directly related to the business
			 of the college, to support a humanitarian, charitable or public service
			 activity of the college, or to gain experience in a specific endeavor. The
			 volunteer will act as an agent of the institution while performing a service or
			 a task and therefore, must represent the college in an ethical, professional,
			 and at-times, confidential manner. A college sponsor is an employee who is
			 responsible for the volunteer.
(C)
								 Application and
			 eligibility. An individual must be willing to provide a volunteer service in
			 accordance with the procedures related to this rule. Any academic school,
			 office or department that engages a volunteer must comply with the established
			 requirements and provide a college sponsor who is responsible for ensuring that
			 a volunteer has adequate experience, qualifications, and training for the
			 service or task to be performed.
(D)
								Implementation. The office of human
			 resources will implement procedures, agreements, guidelines, and forms, which
			 are consistent with the provisions of this rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-6 - Policies on Information Technology › Section 3358:11-6-02 - Data use and protection policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
			 Information in the form of data is a critical asset and essential to the
			 operation of Owens community college. The purpose of this rule is to ensure
			 faculty, staff and students appropriately access and protect data from improper
			 use or release and that Owens community college is in compliance with all
			 applicable federal, state and other laws, contracts, regulations and
			 licenses.
(B)
								Definitions.
(1)
									Data at the college, includes but is not limited to:
			 student records, personnel data, financial/accounting data, administrative
			 records, institutional research, confidential legal or medical information,
			 alumni and donor information. Data may include facts, files, records, reports,
			 or any information meant only for internal use and/or is restricted, limited or
			 public information. Such data and information may be in existing or archived
			 form, or in physical or digital form.
(2)
									A data owner or
			 steward is a college employee who is assigned planning and management-level
			 responsibility for defined segments of institutional data and for data within
			 their functional area. A data owner is responsible within their functional area
			 for assigning and overseeing authorized data users, overseeing the
			 establishment of data classification and processes, determining legal and
			 regulatory requirements for data and promoting appropriate data use and data
			 quality.
(3)
									A data user is any authorized college faculty, staff or
			 student that accesses, modifies or handles data.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
(A)
								"State community college district" means a political
			 subdivision composed of the territory of a county, or of two or more contiguous
			 counties, in either case having a total population of at least one hundred
			 fifty thousand, and organized for the purpose of establishing, owning, and
			 operating a state community college within the district or a political
			 subdivision created pursuant to division (A) of section
			 3358.02 of the Revised
			 Code.
(B)
								"State community college" means a two-year institution,
			 offering a baccalaureate-oriented program, technical education program, or an
			 adult continuing education program. The extent to which the college offers
			 baccalaureate-oriented and technical programs shall be determined in its
			 charter.
(C)
								 "Baccalaureate-oriented program" means a curricular
			 program of not more than two years' duration that is planned and intended to
			 enable students to gain academic credit for courses comparable to first- and
			 second-year courses offered by accredited colleges and universities. The
			 purpose of baccalaureate-oriented coursework in state community colleges is to
			 enable students to transfer to colleges and universities and earn baccalaureate
			 degrees or to enable students to terminate academic study after two years with
			 a proportionate recognition of academic achievement through receipt of an
			 associate degree.
(D)
								"Technical education program" means a post high school
			 program of not more than two years' duration that is planned and intended to
			 prepare students to pursue employment or improve technical knowledge in careers
			 generally but not exclusively at the semiprofessional level. Technical
			 education programs include, but are not limited to, programs in the
			 technologies of business, engineering, health, natural science, and public
			 service and are programs which, after two years of academic study, result in
			 proportionate recognition of academic achievement through receipt of an
			 associate degree.
(E)
								"Adult continuing education program" means the offering
			 of short courses, seminars, workshops, exhibits, performances, and other
			 educational activities for the general educational or occupational benefit of
			 adults.
(F)
								Unless defined otherwise, the word "day" shall mean
			 calendar day. The phrase "workday" shall mean any day excluding Saturdays,
			 Sundays, and holidays listed in
								
								rule
			 3357:14-3-07 of the
			 Administrative Code.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-02 - Mission and vision statements

Current through all regulations passed and filed through July 1, 2024
(A) Mission: The mission of Northwest state
			 community college is to serve by providing access to excellent and affordable
			 education, training and services that will improve the lives of individuals and
			 strengthen communities.
(B) Vision:
			 
								Northwest state community college will
			 be a leader in education that empowers individuals and
			 communities.
(C)
								Values
(1)
									Integrity - We believe that honesty, respect, and
			 accountability are the basis of building trust.
(2)
									Learning - We
			 believe that the acquisition and application of knowledge is the key to
			 success, and to that end we provide access to greater opportunities through
			 education, training, and services.
(3)
									People - We
			 believe in the power of teamwork, bringing people of diverse backgrounds and
			 communities together to excel.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-03 - Legal basis and authority of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								The powers and
			 duties of the Northwest state community college district are described in
			 Chapter 3358. of the
								
								Revised Code.
(B)
								The Northwest
			 state community college district is chartered as a state community college
			 district by the authority of the Ohio board of regents in accordance with
			 Chapter 3358. of the
								
								Revised Code.
(C)
								The Northwest
			 state community college district is incorporated as a political subdivision of
			 the state and as a body corporate with all the powers of a corporation as
			 described in Chapter 3358. of the
								
								Revised
			 Code.
(D)
								The Northwest state community college district shall
			 include all the territories of Defiance, Fulton, Henry, Paulding and Williams
			 counties.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-04 - Membership and appointment to the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								Nine members shall constitute the full membership of
			 the Northwest state community college board of trustees. The duration of
			 appointment for each trustee shall be for six years, staggered such that three
			 terms will expire every second year. Each term shall end on the same day of
			 June as did the term which it succeeds.
(B)
								Each member shall
			 be a qualified elector as defined in section
			 3503.01 of the
								
								 Revised Code
			 residing in the Northwest state community college district.
(C)
								Members and
			 officers of the Northwest state community college board of trustees, before
			 entering upon their official duties, shall take and subscribe to an oath that
			 they will honestly, faithfully, and impartially perform the duties of their
			 offices.
(D)
								No member of the Northwest state community college
			 board of trustees shall, at any time, act or purport to act on behalf of the
			 board of trustees without prior authority from the board of
			 trustees.
(E)
								The trustees shall serve without compensation but may
			 be paid for their necessary expenses when engaged in the business of the board
			 of trustees.
(F)
								The members of the board of trustees of the Northwest
			 state community college are appointed by the governor of the state of
			 Ohio.
(G)
								Trustees shall continue in office subsequent to the
			 expiration date of their terms until their successors take office or until a
			 period of sixty days has elapsed, whichever occurs first.
(H)
								Effective January
			 1, 1995, in accordance with division (A) of section
			 3.17
								
								
								 of the
								
								 Revised Code,
			 any member of the board of trustees of an institution of higher education who
			 fails to attend at least three-fifths of the regular and special meetings held
			 by that board of trustees during any two-year period forfeits his position on
			 that board of trustees.
(I)
								If there is a vacancy on the board of trustees, such
			 vacancy shall be filled by the governor of the state of Ohio with the advice
			 and consent of the senate. Any trustee appointed to fill a vacancy occurring
			 prior to the expiration of the term for which their predecessor was appointed
			 shall hold office for the remainder of such term.
(J)
								Three months
			 prior to the completion of a term of a trustee, or immediately upon the
			 existence of a vacancy on the board of trustees, the president will notify the
			 governor's office of such event.
(K)
								The board chair
			 and the president function as the official spokespersons for the
			 board.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-05 - Organization of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								Officers of the
			 board of trustees shall be a chairperson a vice-chairperson and a second
			 vice-chairperson who shall be members of the board of trustees. A secretary may
			 be elected who is also a member of the board of trustees.
(B)
								The chairperson,
			 vice-chairperson and second vice chairperson shall be elected during the
			 organizational meeting held in February for terms of one year. The secretary
			 shall serve at the pleasure of the board of trustees.
(C)
								The duties of the
			 officers of the board of trustees are:
(1)
									The duties of the
			 chairperson of the Northwest state community college district board of trustees
			 shall be to preside at all sessions of the board of trustees; to preserve
			 order; to enforce rules; to sign all documents, bonds, notes, agreements,
			 deeds, and leases ordered to be executed by the board of trustees except as may
			 be delegated to the president by action of the board of trustees; and to
			 appoint all standing committees and all special committees not otherwise
			 provided for. In addition to the duties prescribed by law or by the rules of
			 the board of trustees, the chairperson shall exercise such other powers as may
			 be delegated to this office by the board of trustees.
(2)
									In cases of
			 absence or disability of the chairperson of the board of trustees, the vic
			 chairperson shall perform all duties of the chairperson until the chairperson
			 resumes office or until such vacancy is filled. The second vice chairperson
			 serves in the absence of the vice chairperson.
(3)
									The secretary of
			 the board of trustees may be a member of the board of trustees or the president
			 of the college or his/her designee. The secretary of the board of trustees
			 shall perform the duties usually pertaining to this office and such other
			 duties as are imposed by law or by action of the board of trustees. A
			 non-member secretary may be compensated for services by action of the board of
			 trustees.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-06 - Meetings of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A) The board of trustees may convene for
			 specific types of meetings:
(1) Regular
			 meetings will be convened by the chairperson at a time and place established by
			 the board of trustees during its annual organization meeting. During regular
			 meetings, the board of trustees may consider action on items duly presented
			 before the board of trustees. During the regular meeting in February, the board
			 of trustees will elect its officers and consider action of an organizational
			 nature.
(2) Special meetings may be
			 convened by the chairperson or the college president or by a majority vote of
			 the members of the board of trustees to consider action on specific items for
			 which the meeting was called. A notice of the meeting, including a list of
			 items to be considered, shall be conveyed to the members of the board of
			 trustees at least three working days in advance of the meeting.
(3) Special emergency meetings may be
			 convened by the chairperson or the college president or by a majority of the
			 members of the board of trustees to consider action on specific items for which
			 the meeting was called. Items to be considered must be of an emergency nature.
			 A notice of the meeting, including a list of items to be considered, shall be
			 conveyed to the members of the board of trustees as far in advance of the
			 meeting as practicable.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-07 - Notice of meetings of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A) Any person may ascertain the time and
			 place of all regular meetings of the board of trustees and the time, place, and
			 purpose of all special meetings of the board of trustees by:
(1) Writing to the following address:
			 Northwest state community college, 22600 state route 34, Archbold, Ohio 43502,
			 c/o president's office.
(2)
			 Telephoning the executive administrative assistant in the president's
			 office.
(3) Observing notices
			 posted throughout the college.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-08 - Responsibilities of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								The board of
			 trustees may:
(1)
									Own and operate a state community
			 college.
(2)
									Hold, encumber, control, acquire by donation, purchase
			 or condemn, construct, own, lease, use, and sell real and personal property as
			 necessary for the conduct of the state community college program on whatever
			 terms and for whatever consideration may be appropriate for the purpose of the
			 college.
(3)
									Accept gifts, grants, bequests, and devises absolutely
			 or in trust for support of the college.
(4)
									Employ a
			 president, faculty, and such other employees as necessary and proper for the
			 college and fix their compensation.
(5)
									Provide for the
			 college necessary lands, buildings or other structures, equipment, means, and
			 appliances.
(6)
									Establish schedules of fees and
			 tuition.
(7)
									Grant appropriate associate degrees to students
			 successfully completing the state community college's programs and certificates
			 of achievement to those students who complete other programs.
(8)
									Prescribe rules
			 and regulations for the effective operation of the college and exercise such
			 powers as are necessary for the efficient management of the
			 college.
(9)
									Enter into contracts and conduct state community
			 college programs or technical courses outside the college
			 district.
(10)
									Purchase a policy or policies of insurance insuring the
			 district against loss or damage to property, whether real, personal, or mixed,
			 which is owned by the district or leased by it as lessee or which is in the
			 process of construction by or for the district. Purchase a policy or policies
			 of fidelity insurance in such amounts and covering such trustees, officers, and
			 employees of the district as the board may consider necessary or
			 desirable.
Purchase a policy or policies of
				insurance insuring its officers and employees against liability on account of
				damage or injury to persons and property, including liability on account of
				death or accident by wrongful act, occasioned by the operation of a motor
				vehicle, motor vehicles, or auxiliary equipment, or self-propelling equipment
				or trailers while any such vehicle, equipment, or trailer is being used or
				operated in the course of the business of the district. Purchase a policy or
				policies of insurance insuring the district against any liabilities to which it
				may be subject on account of damage or injury to persons or property, including
				liability for wrongful death.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-09 - Amendment or repeal of policy

Current through all regulations passed and filed through July 1, 2024
Policy for the governance of the board
				of trustees may be amended, repealed, or added to upon motion made in writing
				for that purpose by any member of the board of trustees. A majority of the
				membership of the board of trustees shall be required for the adoption of any
				amendment, alteration, repeal, or addition to this policy
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-10 - Honorary associate degree

Current through all regulations passed and filed through July 1, 2024
The board of trustees shall establish
				the following policy for the awarding of honorary degrees at Northwest state
				community college:
(A)
								The honorary degree is the highest award that Northwest
			 state community college confers. It is given to honor individuals who have
			 distinguished themselves through:
(1)
									Exemplary service.
(2)
									Extraordinary
			 contributions to the welfare and development of the college or the communities
			 of which they are a part.
(3)
									Exceptional acts of philanthropy to the
			 college.
(4)
									To elevate the college in the eyes of the world by
			 honoring individuals who are widely known and highly regarded for achievements
			 in their respective fields of endeavor.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-11 - District and college names

Current through all regulations passed and filed through July 1, 2024
(A)
								The official name
			 of the district in which the college operates shall be known as the Northwest
			 state community college district.
(B)
								The official name
			 of the institution operated within the district shall be known as the Northwest
			 state community college.
(C)
								Northwest state community college shall also be known
			 as "Northwest state" and "NSCC."
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-12 - Emeritus status

Current through all regulations passed and filed through July 1, 2024
(A)
								Emerita/emeritus
			 status is an honorary title awarded for distinguished service to the academic
			 community. There is a long tradition in academia in recognizing such service by
			 trustees, administration, and faculty. The board of trustees shall bestow the
			 title on a faculty member or administrator who is entering permanent retirement
			 from Northwest state community college and who has served the college,
			 community, and profession with distinction. It is expected that
			 emerita/emeritus status will be granted to faculty members and administrators
			 who have contributed continuously throughout their career and have a
			 distinguished professional record.
(B)
								All faculty and
			 administrators meeting the selection criteria shall be eligible for the
			 honorary title of emeritus. The honorary title is granted in recognition of
			 exemplary service and dedication to the college, its community and profession.
			 The college, the community it serves and their profession. The status is not
			 automatically conferred as it is an honor that must be earned. Not all retirees
			 will be nominated or qualify for such an honor.
(C)
								Any faculty or
			 administrators who are deceased at the time of implementation of the policy may
			 be posthumously nominated and so designated. However, college publications will
			 only list those still living unless so directed by the
			 trustees.
(D)
								The emeritus status is granted at the pleasure of the
			 board of trustees and may be withdrawn by action of the board for failure to
			 meet the responsibilities associated with that honor.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-13 - Fiscal oversight

Current through all regulations passed and filed through July 1, 2024
(A)
								Independent
			 auditing firms. The president shall not engage the independent audit firm in
			 the performance of non-audit services during its tenure as the independent
			 audit firm auditing the college's annual financial statements.
(B)
								Audit committee.
			 Acting as a committee of the whole, the board of trustees shall perform the
			 functions of the audit committee including:
(1)
									 The appointment,
			 retention, and oversight of the work of any registered public accounting firm
			 employed by the college.
(2)
									The establishment of procedures for the receipt,
			 retention, and treatment of complaints received by the college regarding
			 accounting, internal controls, and auditing matters.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-14 - College and board conferences, conventions and workshops

Current through all regulations passed and filed through July 1, 2024
(A)
								The board recognizes the value of memberships and
			 attendance at conferences and meetings at the local, county, state and national
			 level.
(B)
								Attendance at state and national conferences and
			 workshops is encouraged.
(C)
								Each board member is expected to report back to the
			 board after attending a conference at college expense.
(D)
								Travel and
			 personal expenses of spouse, children or guest traveling with a board member
			 shall be the responsibility of the board member or of the individual. Expenses
			 for convention functions attending as a group will be borne by the
			 college.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-15 - Electronic mail of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								Under no
			 circumstances shall the board members use e-mail to discuss among themselves
			 board business that is only to be discussed in an open meeting of the board, is
			 part of an executive session or could be considered an invasion of privacy if
			 the message were to be monitored by another party.
(B)
								There should be
			 no expectation of privacy for any messages sent by e-mail. Messages that have
			 been deleted may still be accessible on the hard drive, if the space has not
			 been occupied by other messages. Messages, deleted or otherwise, may be subject
			 to disclosure under the Public Records Act unless an exemption would
			 apply.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-16 - Onboarding of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								It is the
			 expectation of the board of trustees that each new board member is afforded the
			 opportunity to participate in a structured onboarding process to facilitate
			 their smooth transition into board participation and trustee
			 effectiveness.
(B)
								Northwest state community college offers a
			 comprehensive and ongoing orientation program about trustee and board roles.
			 The program is both an orientation to the college provided by the president,
			 and a second orientation to the workings of the board provided by the chair
			 and/or current trustees. The board orientation includes an overview of the
			 roles and responsibilities of trustees and the board, board strategies and
			 goals, communications protocols, trustee resources including a board manual,
			 mini-sessions on the college budget, a review of the last audited financial
			 statement, and the campus facility plan.
(C)
								The president
			 will adopt procedures to administer this policy.