Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-151 - Flexible work arrangements

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To establish a rule to permit employees
				to request flexible work arrangements, which may vary their daily work schedule
				or location in a way that balances the operational and educational demands of
				the university with the preferred work arrangement of its employees. The goal
				of flexible work arrangements is to improve employee wellness by creating
				better work-life balance and increasing employee recruitment and retention
				while maintaining a productive, efficient work environment.
Flexible work arrangements should be
				implemented in a fair and equitable manner throughout the university, which may
				result in differing arrangements depending on job responsibilities, service
				obligations and departmental needs. Flexible work arrangements are a
				discretionary benefit to eligible employees based on the needs of the
				university; such arrangements should not be viewed automatic or permanent in
				light of the varying roles and responsibilities of employees and changing needs
				of the university over time.
(B)
								Scope
This rule applies to all full-time
				employees of the university, unless specifically excluded based on job duties
				or scheduling demands of the university. This rule does not apply to student
				employees.
(C)Definitions
(1)
									"Alternate work
			 location" refers to an approved work site, which can include an employee's home
			 or other approved location away from an employee's designated
			 workplace.
(2)
									"Flexible work arrangements" is a collective term that
			 refers to approved adjustments to work schedules (i.e. flextime, as defined in
			 this rule) or work locations (i.e., telework, as defined in this
			 rule).
(3)
									"Flextime" refers to the ability to modify normal
			 working hours for an employee. Flextime requires an employee work eight hours
			 in a day and does not allow for extended or compressed workdays or workweeks.
			 Permitted flextime arrangements are:
(a)
										Alternative arrival/departure time, which permits a
			 variation from normal working hours in order to complete an employee's
			 eight-hour workday by adjusting starting or departure times (e.g., seven a.m.
			 to three-thirty p.m. with half an hour lunch).
(b)
										Extended lunch
			 duration, which permits an employee to extend the duration of the lunch break,
			 and consequently the departure time, in order to complete an employee's
			 eight-hour workday (e.g., seven a.m. to six p.m. with a two-hour
			 lunch).
(4)
									"Normal working hours" refers to the standard hours of
			 university activity, which are from eight a.m. to five p.m. unless otherwise
			 directed by the immediate supervisor.
(5)
									"Telework" refers
			 to a work arrangement that allows employees to work part of the week, not to
			 exceed two days per week, at an alternate work location. Employees are expected
			 to perform their usual job duties away from their designated workplace, in
			 accordance with the same performance expectations and their conditions as set
			 forth in the flexible work agreement. Telework does not include or apply to
			 work performed at home beyond normal working hours at the designated workplace
			 or other professional activities pursued at home or on personal
			 time.
(6)
									"Flexible work agreement" (or "agreement") refers to a
			 written agreement that details the hours, terms and conditions of an employee's
			 flextime or telework arrangement as agreed upon with the employee's immediate
			 supervisor.
(7)
									"Flexible work arrangement request form" is the form
			 completed by an employee and submitted to the employee's immediate supervisor
			 in which the employee requests permission to engage in flextime or telework for
			 a specified period of time or project.