New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle A - Governor's Office › Chapter I - Executive Orders › Part 3 - Executive Orders (Hugh L. Carey) › Section 3.68 - Executive Order No. 68: Directing the implementation of alternative work schedules in agencies of government

Current through Register Vol. 46, No. 28, July 10, 2024
Agencies of government must constantly seek to maximize
					 productivity of operations and the quality of services provided to the people
					 of the State, and at the same time, enhance employment opportunities for
					 qualified persons unable to obtain employment under conventional work
					 schedules.
It is hereby declared to be the policy of this State to
					 encourage and promote the implementation of alternative work schedules such as
					 "flextime" and year-round part-time work schedules in those agencies of
					 government where it is demonstrated that the use of such alternative work
					 schedules:
-will provide increased availability of public service or
					 otherwise enhance the productivity of State government operations; and
-will increase the number and caliber of individuals
					 available for recruitment into State services; and
-will increase employee morale and reduce absenteeism
					 and/or tardiness and enhance the delivery of necessary care and services to
					 persons dependent upon the State, without compromising effective
					 supervision.
Each State agency shall identify those organizational units
					 and positions for which alternative work schedules may be appropriate. The
					 Department of Civil Service shall provide each State Agency with information on
					 ways of implementing various types of alternative work schedules, shall assist
					 the management of each agency in determining the extent to which it is feasible
					 to adopt alternative work schedules and at the same time to increase hours of
					 operation and/or the productivity of operations, and shall review the
					 performance of State agencies in complying with the Order.
Prior to implementing alternative work schedules, State
					 agencies shall file a brief statement with the Director of the Budget, the
					 President of the Civil Service Commission, and the Director of Employee
					 Relations describing the nature of the change in the work schedule, the extent
					 to which the change is consistent with existing attendance rules and
					 contractual provisions, the means by which continued employment for incumbent
					 employees is ensured, the method for maintaining accurate time records under
					 the proposed work schedule, any added costs to be generated by the change in
					 work schedule, and the specific benefits in terms of expanded hours of
					 operation and/or improved productivity that will be associated with the change
					 in work schedule.
If the proposed change in work schedule involves the
					 creation of any new positions or reclassification of any existing positions, it
					 shall not be implemented until the new positions and/or reclassifications have
					 been approved pursuant to existing procedures by the Department of Civil
					 Service and the Division of the Budget. The Department of Civil Service and the
					 Division of the Budget shall act on such requests as expeditiously as
					 possible.
If the change in work schedule proposed in such a statement
					 does not involve the creation of any new positions or the reclassification of
					 any existing positions, it may be implemented thirty working days after the
					 filing of the statement unless the Director of the Budget disapproves the
					 proposal in writing (copies of any such written disapprovals shall be filed
					 with the Department of Civil Service and the Office of Employee Relations);
					 provided, however, that before implementing any changes in work schedules
					 pursuant to the provisions and intent of this Order, a State agency shall first
					 consult the Office of Employee Relations and, with Office of Employee Relations
					 concurrence, enter into appropriate discussions with duly designated
					 representatives of the State employees who will be affected by the work
					 schedule.
Prior to April 1, 1978, each State agency shall provide a
					 written report to the Secretary to the Governor outlining specific alternative
					 work schedule proposals that it has implemented or intends to implement.
Not later than September first of each year, the President
					 of the Civil Service Commission shall submit a report to the Governor
					 describing the impact of alternative work schedules on the quality of State
					 operations and on employment opportunities for minorities, women, the elderly
					 and the disabled and all agencies of State government; recommending areas to be
					 explored during the coming year to determine where alternative work schedules
					 might be used effectively to meet the obligations and objectives expressed in
					 this Order; and proposing any necessary changes in law, regulation or policy
					 growing out of the Department's experience in carrying out its responsibilities
					 under this Order. Copies of such report, which shall be available for use in
					 conjunction with the Governor's review of current operations and the
					 development of his program and budgetary recommendations for the coming fiscal
					 year, shall be filed with the Division of the Budget and the Office of Employee
					 Relations. The Department of Civil Service may make such inspections and
					 require such reports as may be necessary to fulfill its responsibilities under
					 this program.
Signed: Hugh L. Carey
Dated: February 15, 1978