Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-30 - Purchasing

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-030
(A)
								Overview
The purchasing department is committed
				to the efficient and economical acquisition of quality external goods and
				services in support of Ohio university's overall mission. We do so by providing
				our stakeholders with the knowledge and the tools to leverage the overall
				purchasing power of the institution, mitigate risk, and reduce the overall cost
				of goods and services. The university requires purchases from preferred and
				contracted suppliers.
(B)
								Purchasing
			 requirements
(1)
									Preferred suppliers
Preferred suppliers are awarded through
				the competitive bid process for a specific grouping of goods or services. The
				supplier becomes preferred for only those items awarded through the competitive
				bid. To that end, Ohio university is a member of the "Inter-University Council
				Purchasing Group" (IUC-PG), a purchasing consortium composed of state of
				Ohio-assisted colleges and universities, technical schools, and community
				colleges. With the advantage of their combined purchasing power, the IUC-PG
				members jointly establish and utilize several price agreements. Contracts
				established by the state of Ohio, department of administrative services, and
				other approved public consortia are also available to Ohio university's
				purchasing department. Further, the purchasing department is a member of
				several competitively bid purchasing consortia through which suppliers are
				given preferred status and goods and services may be procured. When preferred
				suppliers are unable to meet a legitimate business need in supplying a good or
				service in which they have been awarded, a purchasing exception may be
				requested.
(2)
									Buy American
For those purchases not covered by a
				preferred supplier, the university is required to give first consideration to
				goods that are mined or produced in the United States. Please refer to section
				125.09 of the Revised Code
				(ORC), and Chapter 123:5-1 of the Administrative Code
				(OAC).
(3)
									Buy Ohio
(a)
										The university is required to participate in the buy
			 Ohio program, defined by section
			 125.11 of the Revised Code, and
			 rule
			 123:5-1-06
			 of he Administrative Code.These codes establish procedures for administering
			 the in-state preference program of buy Ohio. These preferences permit bids
			 containing products that are produced in Ohio or a border state, to be selected
			 for contract award even if they exceed prices offered in bids not containing
			 Ohio or border state by no more than five per cent. The university should apply
			 these preferences when making purchases under their direct purchase authority,
			 specify which preference(s) will be applied in the solicitation, and request
			 information as to the point of manufacture. Law also provides that bidders from
			 states bordering Ohio qualify on an equal basis as an Ohio bidder provided the
			 border state does not levy a preference against Ohio bidders.
(b)
										Please note that
			 under the buy Ohio program, bidding requirements remain unchanged.
(4)
									Additional state requirements
The purchasing department oversees
				purchases from state programs that provide ongoing community service through
				the sale of goods and services and/ or provide opportunities for disadvantaged
				businesses.
(a)
										Opportunities for Ohioans with disabilities
Sections
				4115.31 to
				4115.35 of the Revised Code
				direct that any instrumentality of the state utilize a qualified non-profit
				state agency for the purchase of products or services which are available from
				a work center employing persons with disabilities.
(b)
										Ohio penal
			 industries ("OPI")
Section
				5147.07 of the Revised Code
				directs that any instrumentality of the state utilize the department of
				rehabilitation and corrections for the purchase of products available from
				state of Ohio correctional and penal institutions
(c)
										Bureau of
			 services for the visually impaired ("BSVI")
Section
				3304.30 of the Revised Code
				directs that any person who is in charge of a state governmental facility must
				consult with the director of BSVI prior to the acquisition, renovation, lease,
				or rental of a property to jointly determine if a site may offer a suitable
				vending facility, as defined in section
				3304.28 of the Revised Code to
				be operated by BSVI.
(d)
										Minority business
			 enterprises
Ohio university is committed to the
				state of Ohio goal to set aside fifteen per cent of spending for minority
				business enterprises. See section
				125.081 of the Revised Code for
				more information.
(e)
										Encouraging diversity growth and equity program
			 ("EDGE")
Ohio auniversity is also committed to
				the encouraging diversity growth and equity ("EDGE") program applicable for all
				purchases of supplies, services, construction, and architect and engineering
				services. Ohio university will attempt to make at least five per cent of such
				purchases from EDGE-certified
				companies.