New Mexico Administrative Code › Title 4 - CULTURAL RESOURCES › Chapter 51 - MUSEUM OF NEW MEXICO › Part 50 - PRIVATE AND NONPROFIT USE OF MUSEUM FACILITIES › Section 4.51.50.10 - CONDITIONS OF USE

Current through Register Vol. 35, No. 13, July 16, 2024
A. In
				addition to rental fees, the cost of all personnel services, including a set
				fee for security services, shall be borne by the user. The museum may require
				payment of all or any part of the rental fees, such as a deposit to secure a
				reservation, in advance of a scheduled event. Fees will be established on a set
				museum-wide schedule, and may vary according to the size of space, services
				available, location, etc., of each museum unit.
B. Advance ticket sales for events sponsored
				by non-museum groups or organizations are not permitted on museum premises.
				Ticket sales on museum premises will be allowed on the day of the event.
				Generally, tickets go on sale one-half hour before an event begins, or with
				special permission, one hour or more before an event. In no instance may a
				member of the museum of New Mexico staff or a museum volunteer, as a part of
				his or her job assignment during working hours, engage in the sale of tickets
				or handle any funds connected with non-museum programs.
C. No interior or exterior advertising, such
				as posters, brochures, merchandise displays or other promotional materials in
				connection with scheduled activities will be permitted in museum buildings,
				unless a request is submitted in written form and written approval is received
				from the associate director.
D. No
				sales of any kind in connection with scheduled activities will be permitted.
				Any exceptions must be approved in written form by the appropriate associate
				director.
E. No structural or
				permanent physical alterations, attachment to the permanent structures or
				modifications of museum property will be permitted, nor will any activity that
				requires closure of the exhibition areas during regularly scheduled visiting
				hours, except by permission in writing from the associate director of that
				museum unit.
F. No person shall be
				permitted to operate any sound, lighting or other equipment without prior
				approval from the appropriate museum staff person. All fire regulations and
				laws concerning public safety shall be observed at all times. With use of the
				museum's auditoriums, the user must keep the aisles free of any obstructions
				and abide by all emergency exit regulations.
G. At the discretion of the director or
				associate director, users may be required to provide a certificate of insurance
				for property damage and public liability.
H. No refreshments, such as food or beverage
				of any kind or nature, shall be taken into or consumed in the public facilities
				of the museum, unless authorized by the appropriate associate
				director.
I. Alcoholic beverages of
				any kind whatsoever will not be permitted, consumed or served on museum
				premises without first obtaining the consent, in writing (a signature on the
				contract form may suffice) from the appropriate associate director of the
				facility being used. Permission will be granted only if alcoholic beverages are
				being served as part of a private reception or as part of a "public
				celebration", which includes receptions that are open to the public and being
				held in conjunction with a concert or other event that fits under the category
				of public use. If permission is granted, it is understood that the user must
				comply with all museum policies and all city and state laws, rules, ordinances
				and regulations concerning the serving and consumption of all alcoholic
				beverages. At no time will "Bring Your Own Bottle" be permitted; at all times,
				some form of food, such as catered hors doeuvres, must be served in conjunction
				with the serving of alcoholic beverages. Once permission is granted, the user
				is responsible for applying for a "special dispenser's permit" from the state
				of New Mexico's department of alcoholic beverage control, at least fifteen (15)
				days prior to the event, and must pay the $10 fee. The user must then have the
				permit validated by the city of Santa Fe or, in the case of state monuments, by
				the local municipal authority, and pay an additional $10 fee, for a total of
				$20 when both fees are paid. To complete the process, the user must then
				present a copy of a valid permit before approval of his or her contract will be
				granted. While the museum does not encourage the sale of alcohol on its
				premises, a user may request in writing, stating strong reasons for the
				request, that the sale of alcoholic beverages be permitted. Permission shall be
				at the discretion of the associate director of the facility being used. if
				granted, the user must comply with all state and city laws concerning the sale
				of all alcoholic beverages.
J. The
				user must accept the existing heating and cooling capacities of the museum's
				public facilities as being adequate in their present condition.
K. The user, at its own expense, shall keep
				the museum premises being rented or occupied in a safe, sanitary and sightly
				condition, in good repair, and shall restore and yield back the same to the
				museum, with ordinary wear and tear expected. If the premises are not be [sic]
				so kept by user, the museum may enter and do all things necessary to restore
				the premises to the condition required. In such instances, all costs will be
				charged to the user.