Ohio Administrative Code › Title 3737 - Petroleum Underground Storage Tank Release Compensation Board › Chapter 3737-1 - General Provisions › Section 3737-1-23 - Access and maintenance of confidential personal information

Current through all regulations passed and filed through July 1, 2024
For purposes of confidential personal
				information that is maintained by the board, the following definitions
				apply:
(A)
								 Definitions:
(1)
									 "Access" as a
			 noun means an instance of copying, viewing, or otherwise perceiving whereas
			 "access" as a verb means to copy, view, or otherwise perceive.
(2)
									 "Acquisition of
			 a new computer system" means the purchase of a "computer system," as defined in
			 this rule, that is not a computer system currently in place nor one for which
			 the acquisition process has been initiated as of the effective date of this
			 rule addressing requirements in section
			  1347.15 
			 of the Revised Code.
(3)
									 "Computer system" means hardware, software, and other
			 equipment that stores, maintains, or retrieves personal information using
			 electronic data processing.
(4)
									 "Confidential
			 personal information" has the same meaning as defined by division (A)(1) of
			 section
			  1347.15 
			 of the Revised Code and identified by paragraph (D) of this
			 rule.
(5)
									 "Employee of the board" means each employee of the
			 board regardless of whether he/she holds an appointed office or position within
			 the board. "Employee of the board" is limited to the petroleum underground
			 storage tank release compensation board.
(6)
									 "Incidental
			 contact" means contact with the information that is secondary or tangential to
			 the primary purpose of the activity that resulted in the
			 contact.
(7)
									 "Individual contact" means a natural person or the
			 natural person's authorized representative, legal counsel, legal custodian, or
			 legal guardian.
(8)
									 "Information owner" means the individual appointed in
			 accordance with division (A) of section
			  1347.05 
			 of the Revised Code to be directly responsible for a system.
(9)
									 "Person" means a
			 natural person.
(10)
									 "Personal information" has the same meaning as defined
			 in division (E) of section
			  1347.01 
			 of the Revised Code.
(11)
									 "Personal information system" means a "system" that
			 "maintains" "personal information" as those terms are defined in section
			  1347.01 
			 of the Revised Code. "System" includes manual and computer
			 systems.
(12)
									 "Research" means a methodical investigation into a
			 subject.
(13)
									 "Routine" means commonplace, regular, habitual, or
			 ordinary.
(14)
									 "Routine information that is maintained for the
			 purpose of internal office administration, the use of which would not adversely
			 affect a person" as that phrase is used in division (F) of section
			  1347.01 
			 of the Revised Code means personal information relating to employees of the
			 board and maintained by the board for internal administrative and human
			 resource purposes.
(15)
									 "System" has the same meaning as defined by division
			 (F) of section
			  1347.01 
			 of the Revised Code.
(16)
									 "Upgrade" means a substantial redesign of an existing
			 computer system for the purpose of providing a substantial amount of new
			 application functionality, or application modifications that would involve
			 substantial administrative or fiscal resources to implement, but would not
			 include maintenance, minor updates and patches, or modifications that entail a
			 limited addition of functionality due to changes in business or legal
			 requirements.