reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.9 - Application of special census

Current through Register Vol. 56, No. 14, July 15, 2024
An application for the use of a special census for the receipt of aid pursuant to N.J.S.A. 18A:74-3shall be submitted in writing to the State Librarian for transmittal to the State Treasurer on or before October 15 of the year preceding that in which the special census would be used as a basis for the payment of per capita State Aid. The application must include the new census figure to be used and written verification from the United States Bureau of the Census.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.10 - Library buildings; submission of program

Current through Register Vol. 56, No. 14, July 15, 2024
Any library planning to use State Aid moneys for new construction, an addition or structural changes to the present building shall submit its building program and preliminary building plans to the State Librarian for review and approval.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.11 - Revision of criteria

Current through Register Vol. 56, No. 14, July 15, 2024
The State Librarian shall review all State Library Aid rules every seven years and recommend appropriate revisions to the Secretary of State to ensure that libraries throughout the State move toward the achievement of national standards and the development of appropriate library service. The State Library Advisory Council may recommend appropriate revisions to the State Librarian.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.12 - State Library Aid application

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An application form is available at the following address:
New Jersey State Library
Per Capita State Aid
185 West State Street
PO Box 520
Trenton, New Jersey 08625-0520
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 4 - EMERGENCY AID › Section 15:21-4.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this subchapter, shall have the following meanings, unless the context clearly indicates otherwise.
"Adequate insurance" means insurance covering, at a minimum, losses of 80 percent of replacement value, resulting from fire, floods, lightning, aircraft, earthquake, vehicles, explosions, riots, civil commotion, vandalism or malicious mischief.
"Emergency" means any damage or loss suffered by a public library in excess of $ 50,000 or 10 percent of that library's current operating budget, whichever is less, and which directly affects the accessibility to the library and its collections to the public. Damages or losses caused by normal wear and tear, deterioration, defect, mechanical breakdown or neglect are not considered emergencies.
"Reimbursable loss" means such damage or loss which is not indemnified elsewhere such as through insurance or similar payments.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 4 - EMERGENCY AID › Section 15:21-4.3 - Emergency aid grants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Emergency aid grants up to 100 percent of reimbursable losses may be made as funds permit.
(b) In general, no more than 50 per cent of the sum allocated annually for emergency aid and incentive grants will be expended as emergency aid grants.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 4 - EMERGENCY AID › Section 15:21-4.4 - Method of application

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An intent to file a request for emergency aid must be received by the State Librarian within 90 days of damage or loss.
(b) An actual application for emergency aid must be received by the State Librarian within one year of damage or loss.
(c) A letter of application for emergency aid under 18A:74-6 must be submitted to the State Librarian. This letter of application, made by an officer of the library's board of trustees, shall include:
1. The amount of grant requested;
2. The date the emergency occurred;
3. The cause of damage or loss;
4. A detailed description of the damage or loss and the cost of replacement;
5. Sources and amounts of indemnification (such as insurance payments), if any;
6. An assurance that the library holds adequate insurance; and
7. Any additional reports or information the State Librarian may request.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 4 - EMERGENCY AID › Section 15:21-4.5 - Eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to be eligible for assistance, the library must demonstrate that:
1. Adequate insurance was in effect for 12 months prior to the emergency;
2. Preventive maintenance was budgeted for and performed during each of five years prior to the emergency; and
3. Reasonable effort has been made to correct the condition that caused the emergency. Written documentation, such as copies of bills, requests for quotations, work orders, must be submitted.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 5 - LIBRARY CONSTRUCTION INCENTIVE PROGRAM › Section 15:21-5.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
Under the provisions of the New Jersey Library Construction Incentive Act, 18A:74-14, the State Librarian is authorized to supervise and administer State funds to assist in the construction, expansion, renovation or acquisition of a public library building. The following are minimum requirements for participation in the grant program.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 5 - LIBRARY CONSTRUCTION INCENTIVE PROGRAM › Section 15:21-5.2 - Eligible projects

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following projects are eligible for a grant:
1. Construction of a new building;
2. Acquisition of an existing building adaptable for use as a public library;
3. Addition to an existing building; or
4. Renovation of an existing building.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 5 - LIBRARY CONSTRUCTION INCENTIVE PROGRAM › Section 15:21-5.3 - Eligible project costs

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Eligible project costs are enumerated under Section 7 of 18A:74-14.
(b) In order to promote the construction of projects in an economical manner, a ceiling periodically shall be set by the State Librarian on maximum per square foot project cost beyond which project costs will not be eligible in the computation of the State share of funding.
(c) Should some portion of the proposed construction be intended for use for other than library purposes, such as municipal offices or a general municipal meeting room, this space may not be included in the computation of available square feet of space. Construction costs relating to these nonpublic-library-use areas are not eligible to be used for matching purposes. The application must clearly designate the nonpublic-library-use areas and their related costs. Reimbursable costs must be reduced by the amount of those related costs. The cost of any shared-space submitted for reimbursable purposes must be prorated on the basis of the percentage of library use, for example a meeting room that will be used 50 percent of the time by the public library is eligible to be reimbursed only 50 percent of those costs.
(d) Costs for renovation of an existing structure to be included together with costs of an addition will be computed separately and not averaged to determine amount of grant.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 5 - LIBRARY CONSTRUCTION INCENTIVE PROGRAM › Section 15:21-5.5 - Priorities for the receipt of construction grants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) General provisions for priorities for the receipt of construction grants shall include the following:
1. Those applications properly submitted and found to be in an approvable form shall first be assigned to one of two priority groupings as described in this section. All applications of the first priority fulfilling the criteria of these rules shall be awarded grants before applications of the second priority are funded. Availability of funds and number of applications within each priority grouping shall, within any one fiscal year, determine the projects to be funded.
2. Within each of the two priority groupings, all applications shall be ranked in terms of ability to pay by the municipalities and counties. The ratio of the average equalized valuation [FN] of the three years preceding the date of the application to the population estimate of the municipality(ies) or county(ies) by the New Jersey Department of Labor for the year preceding the date of application shall be used as the criterion determining this financial ability. The first grant within each priority grouping shall be awarded that applicant demonstrating the least financial resources through the lowest ratio of equalized valuation to population. Each succeeding grant shall be awarded to the remaining applicant whose ability to pay is lowest.
[FN] Equalized Valuation as listed in the "Certification of Table of Equalized Valuations" promulgated annually on October 1, by the Division of Taxation, New Jersey Department of Treasury.
i. First priority in award of grant shall be given to applications by municipal, joint or county libraries.
ii. Second priority in award of grant shall be given to applications by association libraries.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 5 - LIBRARY CONSTRUCTION INCENTIVE PROGRAM › Section 15:21-5.6 - Amount of grant and method of allocation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Generally, the minimum State share of eligible project costs of any project eligible for a grant shall be no less than 25 percent.
(b) Should funds be insufficient to allow all projects eligible for a grant to receive at least 25 percent of eligible project costs, funds shall be distributed according to priority ranking (see 15:21-5.5 until the funds are depleted).
(c) Should funds be sufficient to allow all approved projects to receive more than 25 percent of eligible project costs, the 25 percent grants shall be considered as base grants and remaining funds shall be distributed to approved applicants on the basis of the ratio of each project's square footage to the total square footage of all approved projects. The maximum grant will not exceed 50 percent of eligible project costs or $ 1,000,000, whichever is less.
(d) Final grants shall be based on actual contract costs. When original estimated costs exceed contract costs on which basis the grant award was made, a grant may be reduced proportionately.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 9 - COLLECTION EVALUATION AND DEVELOPMENT › Section 15:21-9.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The rules in this subchapter provide for assistance to any public library for the evaluation and development of collections, pursuant to the Library Development Aid Law, (Chapter 292, Laws of 1985), 18A:74-3.2.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 9 - COLLECTION EVALUATION AND DEVELOPMENT › Section 15:21-9.2 - Eligible projects

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Grants will be made to public libraries to support individual or coordinated collection evaluations and/or user studies.
(b) Grants will be made to public libraries to purchase library materials, either individually or as part of a group of libraries sharing a coordinated collection development plan.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 9 - COLLECTION EVALUATION AND DEVELOPMENT › Section 15:21-9.3 - Funding allocation

Current through Register Vol. 56, No. 14, July 15, 2024
The State Librarian shall determine annually percentages of the total funding to be assigned to each eligible project area.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 10 - MAINTENANCE OF LIBRARY COLLECTIONS › Section 15:21-10.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The rules in this subchapter provide for assistance to libraries to be used for housing, protection, preservation, repair, restoration and maintenance of collections of historical or special interest, pursuant to the provisions of the Library Development Aid Law, (Chapter 297, Laws of 1985), 18A:74-3.2(c).
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 10 - MAINTENANCE OF LIBRARY COLLECTIONS › Section 15:21-10.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this subchapter, shall have the following meanings unless the context clearly indicates otherwise.
"Accessibility" means availability of materials for borrowing, consultation, in-house use or reproduction, depending on the nature and condition of the materials and the collections.
"Comprehensive preservation program" means the organization and operation of all activities associated with maintaining library materials for use.
"Comprehensive preservation program development" means the initial steps taken by a library in planning for the establishment of a comprehensive program for preservation of its materials, including consultant visits, reports, and self-studies.
"Condition survey" means a systematic study of a library collection to ascertain its physical state.
"Conservation treatment" means the direct use of chemical and physical procedures to ensure the preservation of library materials.
"Cooperative preservation planning and programs" means planning or programs carried out by a group of libraries concerned with the care, protection and salvage of their collections.
"Housing" means the provision of equipment, products, supplies and appropriate environmental conditions or their creation and maintenance for the long term storage and maintenance of a collection.
"Identification/inventory" means a descriptive list of items in a collection, giving as a minimum the title, dates, quantity, arrangement, description of significant subject content and estimate of uniqueness, in a format meeting appropriate bibliographic standards.
"Materials" means physical entities of any substance that serve as carriers of information.
"Materials conversion" means the process of converting library materials from one format to another for the purpose of preservation.
"Organization" means the systematic arrangement of the collection to facilitate access.
"Preservation" means the activities and organization associated with maintaining library and archival materials for use, either in their original physical form or in some other permanent and durable format.
"Protection" means any of the various activities, containers and materials which shield library materials from the harmful effects of storage, environmental conditions and use.
"Repair" means the partial rehabilitation of a worn item using high quality, long lasting materials and supplies and accepted, conservationally sound methods.
"Restoration" means any of various processes whereby a deteriorated book or paper document or other library material is returned as nearly as possible to its original condition.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 10 - MAINTENANCE OF LIBRARY COLLECTIONS › Section 15:21-10.3 - Eligible projects

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Grants will be made to libraries to increase accessibility to historical or special interest collections through projects including identification/inventory, organization and preservation, condition survey, comprehensive preservation program development, protection, housing, materials conversion, repair, conservation treatment and restoration.
(b) Grants will be available for cooperative preservation planning and programs.
(c) The State Librarian may establish annual priorities for the awarding of funds.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 10 - MAINTENANCE OF LIBRARY COLLECTIONS › Section 15:21-10.4 - Funding allocation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) No less than 75 percent of program funding will be used for grant awards to publicly supported libraries.
(b) No more than 25 percent of program funding will be used for grant awards to privately supported libraries.
(c) When there are insufficient eligible applications from publicly supported libraries to account for 75 percent of program funding, remaining funds may be used for privately supported libraries.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The rules set forth in this chapter provide for a Public Library Project Grant Program, which authorizes the Public Library Construction Advisory Board to supervise and administer State funds to assist in the construction, expansion, rehabilitation or acquisition of a public library building, pursuant to the provisions of P.L. 1999, c. 184 (18A:74-24 et seq.).
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this subchapter, shall have the following meanings, unless the context clearly indicates otherwise:
"Applicant" means the library, municipality, or county providing the matching funds.
"Board" means the Public Library Construction Advisory Board established pursuant to section 3 of P.L. 1999, c. 184 (18A:74-26 ).
"Public library" means a municipal, county or joint library established pursuant to 40:33-1 et seq. or 40:54-1 et seq.
"Rehabilitation" means extensive renovation, alteration or reconstruction of existing buildings to be used for public library purposes.
"Substantial changes" means a 10 percent or more change in the eligible costs as submitted in the application to the Board.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.3 - Eligible applicants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An eligible applicant is a municipal, county or joint library established pursuant to 40:33-1 et seq. or 40:54-1 et seq.
(b) During the calendar year prior to submission of application, the library shall have met all criteria for receipt of State Library Aid (15:21-2.7 ).
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.4 - Eligible projects

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following projects are eligible for a grant:
1. Construction of a new building to be used for public library purposes;
2. Construction of an addition to an existing building to be used for public library purposes;
3. Acquisition of land on which there is to be construction of new buildings or expansion of existing buildings to be used for public library purposes;
4. Acquisition of a building to be used for public library purposes;
5. Rehabilitation of existing buildings to be used for public library purposes, which may include, but is not limited to, energy conservation, providing access for the disabled, and bringing facilities into compliance with current health and safety standards. The rehabilitation must be extensive and clearly not routine maintenance and repair; and
6. Any combination of (a)2, 4 or 5 above. The acquisition of land can be added to the preceding combinations.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.5 - Eligible project costs

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to promote the construction of projects in an economical manner, the Board, upon recommendation of the State Librarian, shall periodically set a ceiling on maximum per square foot project cost beyond which project costs will not be eligible in the computation of the State share of funding. Maximum square feet costs of new construction and renovation have been set at:
1. $ 160.00 per square foot for new construction; and
2. $ 120.00 per square foot for renovation.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.7 - Applicant priorities for the receipt of grants for single and multiple projects

Current through Register Vol. 56, No. 14, July 15, 2024
(a) General provisions for priorities for the receipt of construction grants shall include the following:
1. Applicants submitting an application for only one project shall be considered first priority projects.
2. Applicants submitting an application for more than one project shall rank each project in order of priority.
3. Those applications properly submitted and found to be in an approvable form shall be assigned to first or second priority.
i. First priority in award of grant shall be given to projects designated by the applicant as first priority projects; and
ii. Second priority in award of grant shall be given to projects designated by the applicant as second priority.
4. All first priority applications fulfilling the criteria of this subchapter shall be awarded grants before applications of the second priority are funded. Availability of funds and number of applications within each priority grouping shall, within any one fiscal year, determine the projects to be funded.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.8 - Amount of grant and method of allocation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The State share of eligible project costs of any project eligible for a grant shall be no more than 25 percent.
(b) When actual costs are less than the amount approved, the grant award shall be reduced to reflect actual amounts.
(c) When actual costs exceed the amount approved, the grant award shall not exceed the original amount requested in the application.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.10 - Review of applications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The application shall be reviewed by the program manager for completeness and compliance with law and regulations. The program manager may request additional information or clarification.
(b) After the preliminary review by the program manager, the application shall be reviewed by a committee established by the Board.
(c) The committee established in (b) above shall then make recommendations to the Board.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.11 - Grant administration

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Failure to comply with any of the rules set forth in this subchapter shall make an applicant ineligible for funding.
(b) Architectural or engineering supervision and inspection shall be provided by the applicant at the construction site to ensure that the completed work conforms to the approved plans and specifications. For the purpose of inspection, representatives of the State Librarian shall have access at all reasonable times to all construction work being funded under the New Jersey Public Library Project Grant Program. The owner and contractor shall be required to facilitate such access and inspection.
(c) Construction shall be initiated and completed in a reasonable period of time. The time limit for completion shall be measured from the date of application approval. Construction shall be completed according to the following schedule:
Total Eligible Project Cost
Maximum Construction Period
Under $ 1,000,000
One Year
Over $ 1,000,000
Two Years
(d) In the event that construction is not completed according to the timeline in (c) above, the State Librarian with the approval of the Public Library Construction Advisory Board has the authority to rescind the balance of the approved grant.
(e) The grant shall be paid to the applicant in three installments as shown below, but only upon receipt of satisfactory evidence of completion of each phase.
1. Forty percent upon approval of the award of construction contract(s); satisfactory evidence may be minutes of the body approving the award; copies of title pages of contracts with necessary signatures; letters of award; or other proofs of award of contract;
2. Fifty percent when construction is 50 percent complete and upon submission of architect's certification; and
3. Ten percent upon receipt of a temporary certificate of occupancy and project expenditure report.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 11 - PUBLIC LIBRARY PROJECT GRANT PROGRAM › Section 15:21-11.12 - Appeals procedures

Current through Register Vol. 56, No. 14, July 15, 2024
Appeals from any action of the Board regarding the rules in this subchapter may be requested, and opportunity given for an informal fair hearing before the Board. In the event of an adverse decision after such informal hearing, applicants may request a formal hearing pursuant to 18A:6-9 et seq., 18A:6-24, 18A:6-27 and Reorganization Plan 002-1996. Such hearing shall be governed by the provisions of the Administrative Procedure Act (see 52:14B-1 et seq. and 52:14F-1 et seq., as implemented by the Uniform Administrative Procedure Rules, N.J.A.C. 1:1).
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.1 - Purpose and applicability of rules

Current through Register Vol. 56, No. 14, July 15, 2024
These rules are adopted by the State Librarian pursuant to 18A:74-1 et seq. In addition, these rules are adopted in order to clarify 40:54-8, and 40:54-29.4 as well as to consolidate and clarify by rule requirements related to municipal and joint free public libraries in this State. These rules supplement, in part, the rules adopted to clarify the funding formula regarding the financing of free public municipal libraries pursuant to 40:54-8 and 40:54-29.4 and Title 15 of the New Jersey Administrative Code. These rules are adopted in order to ensure that free public municipal libraries and joint free public libraries in the State are adequately funded, as required by law, to support the delivery of free public library services, as defined by 40:54-1 et seq.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.2 - Scope

Current through Register Vol. 56, No. 14, July 15, 2024
These rules apply to all municipal and joint free public libraries. To the extent that these rules are inconsistent with any other rules in this chapter and N.J.A.C. 5:30-12, these rules shall take precedence.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.4 - Annual municipal or joint free public library funding

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Pursuant to 40:54-8 and 40:54-29.4, municipalities are required to provide an annual mandatory library appropriation.
(b) Municipalities that elect to appropriate additional funding for municipal or joint free public libraries more than 15 percent above the previous year's total municipal expenditures for such library may do so upon application and approval from the State Librarian, as required by 40:54-8.1. Municipalities that chose to appropriate this additional amount are required to submit the following information to the State Librarian:
1. A prioritized itemized list that delineates the proposed use of the funds; and
2. Justification that supports the provision of efficient and effective library services.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.5 - Eligible municipal or joint free public library costs that may be supported with the annual mandatory library appropriation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The annual mandatory library appropriation shall be expended by the library board of trustees for eligible costs as defined in this chapter.
(b) Rent may be considered an eligible cost from annual mandatory library appropriation if such rent is paid to a private entity or a school district and is comparable with the fair market value for rent in the municipality based on a cost per square footage.
(c) Capital expense paid for by the library board of trustees with funds from the annual mandatory library appropriation may be considered an eligible cost for the library board of trustees if:
1. All conditions of 40:54-1 et seq. and N.J.A.C. 15:21-2 are met;
2. There are sufficient funds remaining for the maintenance of the library for the balance of the year in which the funds are saved or the cost occurs; and
3. The library board of trustees has a written plan of at least three years that reflects that the long-term capital expense will contribute to the provision of efficient and effective library services, and that the plan will be made available to the State Librarian upon request.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.6 - Ineligible municipal or joint free public library costs that may not be supported with the annual mandatory library appropriation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The annual mandatory library appropriation shall not be expended by the library board of trustees for ineligible costs as defined in this chapter and including:
1. Debt or lease payments made to a municipality;
2. Rent or lease payments made to a municipality;
3. Capital expenses not meeting the criteria of 15:21-12.5(c); and
4. Debt service costs.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.7 - Annual municipal and joint free public library reports and audit

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Pursuant to 18A:74-11, each library receiving State aid shall annually make and transmit a report to the State Librarian on or before a date designated by the State Librarian and based on a fiscal year, the statute not withstanding. Each library and municipality applying for per capita state aid will meet this requirement through the annual submission of the survey, application and certification. This report will contain such information, based upon the records and statistics of the preceding fiscal year, as the State Librarian shall require and will include the following elements:
1. A statement setting forth in detail all public revenues received by the library including the amount of the annual mandatory library appropriation expended by the municipality to the library; or if budget appropriations are customarily retained in the custody of the municipal treasurer and disbursed after approval by the board of trustees of the free public library, the annual amount appropriated and expended to the treasurer of the board of trustees or held in a reserve account for the exclusive use of the library trustees;
2. State aid received by the library;
3. Expenditures made by the library and the balance of funds available including balances from the annual mandatory library appropriation. The library trustees through resolution shall duly authorize all such expenditures;
4. An analysis of the state and condition of the library facility prepared by the Library Director, as the State Librarian shall require;
5. A statement that an annual audit has been conducted as required by 40A:5-4 et seq. and described in 5:30-6.1; and
6. A statistical report of general information, the number and categories of employees, the number and types of library material holdings, service statistics, salary information and trustee information as the State Librarian shall require.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.8 - Withholding of State support for non-compliance

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Pursuant to 18A:73-35(f)  and 18A:74-12, the State Librarian may withhold State support and request that the State Department of Treasury withhold funds to any municipal or joint free public library or municipality that fails to comply with the rules and standards which are prescribed by law or by the State Librarian.
(b) Pursuant to 40A:4-77, the Division of Local Government Services shall not approve a municipal budget unless the budget has been adopted in accordance with all other provisions of law, including, but not limited to, this subchapter.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 12 - MUNICIPAL ANNUAL MANDATORY LIBRARY APPROPRIATION FOR THE MAINTENANCE OF A FREE PUBLIC LIBRARY › Section 15:21-12.9 - Appeals procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon failure to comply with this subchapter, the library board of trustees may appeal to the State Librarian upon written request for a determination that expenditures are or were not in compliance with this subchapter during a specific fiscal year. Written notice of the library board of trustees' appeal shall be provided to the municipality.
(b) Within 30 days of written notice, the library board of trustees may submit to the State Librarian a written response to the appeal, and either party may request an informal hearing before the State Librarian. The parties shall provide information concerning municipal and library expenditures during the fiscal year at issue upon request of the State Librarian.
(c) The State Librarian shall issue a written decision to the library board of trustees, with copies to the municipality and to the Division of Local Government Services. A determination by the State Librarian that expenditures during a fiscal year were not in compliance with this chapter may result in sanctions for non-compliance including the withholding of State Support for subsequent fiscal years as provided above in 15:21-12.8.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.1 - Scope and purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The rules set forth in this chapter provide for the establishment and designation of a library cooperative designed to promote the cooperative use of services and materials of all types of libraries in the State through the provision of library services on a Statewide basis, pursuant to the provisions of P.L. 1983, c. 486 ( N.J.S.A. 18A:73-35aet seq.), known as the Library Network Law.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.4 - Library cooperative; formation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The State Librarian shall establish and designate the library cooperative.
(b) The established and designated library cooperative shall constitute a council of members and shall be incorporated as a nonprofit corporation pursuant to N.J.S.A. 15A:1-1et seq. The council of members shall organize, elect an executive board, and adopt bylaws within six months.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.5 - Library cooperative; organization and membership

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All members of the library cooperative are members of the New Jersey library network and shall be eligible to receive and participate in the Statewide services of the network.
(b) To be eligible to become a member of the library cooperative, a library or library-related agency shall have explicit service objectives, a fixed location, and regular hours of service, an organized collection of information and materials accessible for use by its designated clientele, and qualified staff. Its organizational structure shall be identifiable with a legal basis for operation and an established funding pattern. It shall be willing and able to contribute to the appropriate services and programs as determined by the library cooperative and mutually agreed upon.
(c) The board of governance or the appropriate administrative authority for each eligible library and library-related agency that wishes to become a member of the library cooperative shall take official action as specified by the State Librarian to join the library cooperative.
(d) The executive board of the library cooperative shall review each application for membership in the library cooperative and shall take official action by approving or disapproving membership. If an application for membership is disapproved by the executive board, the appeals and hearing process as specified in N.J.A.C. 15:22-1.18shall be followed.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.6 - Voting

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each academic library, institutional library, public library, special library, and each library-related agency that is a member of the library cooperative shall have one vote in the council of members except as specified in (a)1 and 2 below. The voting representative shall be appointed by the board of governance or the appropriate administrative authority of the library or library-related agency.
1. The academic libraries that are members of the library cooperative and are located on a single campus shall have one vote in the council of members. The board of governance or the appropriate administrative authority for the campus shall appoint one voting member to the council of members.
2. The institutional libraries that are members of the library cooperative and that are part of a single institution shall have one vote in the council of members. The board of governance or the appropriate administrative authority for each institution shall appoint one voting member to the council of members.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.7 - Duties of council of members

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The duties of the council of members of the library cooperative shall include, but not be limited to, the following:
1. Review and adopt bylaws, which are subject to approval by the State Librarian;
2. Elect members of the executive board;
3. Approve the three-year plan and its annual operating program; and
4. Approve the annual budget.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.8 - Executive board; organization and duties

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The executive board shall be composed of a minimum of nine and a maximum of 15 members to include at least:
1. Five members elected by the council of members of the library cooperative: one each from an academic library, an institutional library, a public library, a school library, and a special library. If an institutional representative is not available, that position may be filled by an at-large representative;
2. Two members at large elected by the council of members of the library cooperative;
3. Two lay representatives elected in accordance with the bylaws adopted by the library cooperative; and
4. Additional members, up to a maximum of six, who shall be elected in accordance with bylaws adopted by the council of members of the library cooperative.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.9 - Executive board; term of office

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Members of the first executive board shall be elected for staggered terms of one, two and three years, with terms to be apportioned among the total members. Thereafter, each member of the executive board shall be elected for a term of three years.
(b) No member of the executive board shall serve for more than two consecutive terms. Upon serving two consecutive terms, a member of the executive board may serve again only after an interim of at least two years.
(c) Vacancies shall be filled for the unexpired term in accordance with the provisions of the bylaws.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.10 - Executive director; appointment and duties

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The executive director hired by the executive board of the library cooperative shall be eligible for State certification as a professional librarian available through the licensing authority, Thomas Edison State University, or educational media specialist by the State Department of Education.
(b) The duties of the executive director shall include, but not be limited to, the following:
1. Coordinate and administer the activities, programs and services of the library cooperative;
2. Supervise the staff of the library cooperative;
3. Assist in developing the three-year plan for executive board review and council of members' approval;
4. Assist in developing the annual program and budget for review by the executive board and approval of the council of members of the library cooperative;
5. Negotiate all contracts for executive board approval; and
6. Attend meetings of the executive board and of the library cooperative.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.11 - Library cooperative; responsibilities and services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Within one year following establishment and designation as a library cooperative and receipt of an initial appropriation, the library cooperative shall submit for approval by the State Librarian a three-year plan for library cooperative services and annual program and operating budget in support of the plan.
(b) The library cooperative shall submit annually for approval by the State Librarian any revisions to its three-year plan and an annual program and operating budget in support of the plan.
(c) The goals, objectives, programs, and activities specified in a three-year plan for library cooperative services shall provide that:
1. All contracts meet applicable Federal and State rules;
2. The terms and conditions of all contracts be part of and made consistent with the goals, objectives, programs and activities of the plan; and
3. All contract services be provided to member libraries, library-related agencies, and New Jersey residents in accordance with the plan.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.12 - Withdrawal from the library cooperative

Current through Register Vol. 56, No. 14, July 15, 2024
Any member may withdraw from the library cooperative when its board of governance or the appropriate administrative authority determines by resolution or other recorded act to withdraw. Notification of intent to withdraw shall be submitted by the board of governance or the appropriate administrative authority to the executive board of the library cooperative, with a copy to the State Librarian. The notice shall be filed on or before April 1 of any year, and withdrawal shall take place on or before June 30 of the ensuing year. Upon discontinuing membership, the member relinquishes its rights to any funds, supplies, materials, equipment, or property held by or belonging to the library cooperative. Upon receipt of such notification and the satisfaction of all obligations by the withdrawing member, the executive board of the library cooperative shall officially note the withdrawal and shall file notice of this action with the State Library.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.13 - Dissolution of the library cooperative

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The library cooperative may submit an application for dissolution to the State Librarian when:
1. The council of members receives a resolution for dissolution from the executive board; or
2. A petition to dissolve is signed by 40 percent of the council of members of the library cooperative; and
3. A majority of the council of members approve the dissolution.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.14 - Local library cooperatives

Current through Register Vol. 56, No. 14, July 15, 2024
Any group of academic, institutional, public, school, or special libraries or library-related agencies, or any combination thereof, may organize as a nonprofit organization pursuant to the New Jersey Nonprofit Corporation Act, N.J.S.A. 15A:1-1et seq., and apply for designation to the library cooperative as a local library cooperative for the provision of cooperative or reciprocal library services among themselves on behalf of their collective library patrons. The local library cooperative may receive Statewide contracts for services.
New Jersey Administrative Code › Title 15 - STATE › Chapter 22 - LIBRARY NETWORK SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 15:22-1.15 - Statewide library services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to provide to every resident of New Jersey full and equal access to the collective library resources of the State, the State Library shall assure that the services listed in 15:22-1.1 1(d) are provided. The State Library may contract with libraries, library-related agencies, or commercial vendors to provide any or all of these services on a Statewide basis.
(b) Other services also may be provided Statewide.