reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 3 - Domestic Violence and Sexual Assault Programs [Revoked] › Part 2 - OTHER SERVICE COMPONENTS [Revoked] › Section 75:15-3-9 - Batterer's intervention services program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
					 450:19-3-9 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
					 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok Reg
					 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 3 - Domestic Violence and Sexual Assault Programs [Revoked] › Part 2 - OTHER SERVICE COMPONENTS [Revoked] › Section 75:15-3-10 - Sexual assault services program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
					 450:19-3-10 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
					 Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok
					 Reg 2200, eff 7-1-06; Revoked at 24 Ok Reg 2508, eff
					 7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-1 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-2 - Batterers intervention program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 25 Ok Reg 1838,
				  eff 7-1-08; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-3 - Victim safety and confidentiality [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-4 - Client records [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 25 Ok Reg 1838,
				  eff 7-1-08
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-5 - Record content [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 25 Ok Reg 1838,
				  eff 7-1-08; Amended at 26 Ok Reg 2426, eff 7-11-09; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-6 - Client confidentiality [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 24 Ok Reg 2508, eff
				  7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-7 - Physical safety and integrity of client records [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-8 - Client record, handling, retention, and disposal [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-9 - Physical plant, primary role [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 24 Ok Reg 2508, eff
				  7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-10 - Fire and safety codes and inspections [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-11 - Fire fighting and first aid equipment [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-12 - Disaster procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-13 - Persons with special needs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-14 - Program environment [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-15 - Admission criteria [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-16 - Program management, policy and procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Revoked at 27 Ok Reg 1709,
				  eff 7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-17 - Program mission and goals [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 25 Ok Reg 1838, eff
				  7-1-08
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-18 - Annual program evaluation [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 24 Ok Reg 2508, eff
				  7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-19 - Critical incidents [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 23 Ok Reg 2200,
				  eff 7-1-06; Amended at 25 Ok Reg 1838, eff 7-1-08; Amended at 26 Ok Reg 2426,
				  eff 7-11-09; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-20 - Client rights [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 24 Ok Reg 2508,
				  eff 7-15-07; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 4 - Batterers Intervention Programs [Revoked] › Section 75:15-4-21 - Client grievance policy and procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 24 Ok Reg 2508,
				  eff 7-15-07; Revoked at 27 Ok Reg 1709, eff
				  7-1-10
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this subchapter is to set forth the standards
				  and criteria governing client records and confidentiality of client
				  information, including client records for domestic violence, sexual assault and
				  stalking clients.
Transferred from
				  450:19-5-1 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff
				  7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-2 - Client records

Current through Vol. 41, No. 20, July 1, 2024
(a) A certified
				program shall have and maintain a master client index system containing the
				client's name, and the program's discreet numerical or letter identifier. No
				identifying information such as initials, age, year of birth, or gender shall
				be part of the client ID. That same discreet identifier shall be the client ID
				that is entered into the OAG database without further encryption.
(b) A certified program shall have written
				policies and procedures for correcting errors on record material by lining
				through, initialing the error, and inserting the correct material either above
				the error or at the end of the entry. Further, the policies and procedures
				shall forbid the use of "white-out" or any action which obliterates the error.
(c) Compliance with 75:15-5-2
				shall be determined by on-site observation, client records and any other
				supporting program documentation.
Transferred from
				  450:19-5-2 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 25 Ok Reg
				  1838, eff 7-1-08; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-3 - Record content - general

Current through Vol. 41, No. 20, July 1, 2024
(a) Client
				records for both residential and non-residential clients shall contain, at a
				minimum, the following information:
(1)
				Intake and screening information:
(A)
				Client's name;
(B) Date of initial
				contact/intake;
(C) Pertinent
				medical information;
(D) Emergency
				contact information;
(E)
				History/nature of abuse including an evidence-based, dangerousness assessment
				and screening for stalking and trauma including a description of the event that
				precipitated the request for services and safety planning;
(F) Screening for strangulation and head
				trauma, if applicable, information shall be given to client; and
(G) Perpetrator information if
				known.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-3.1 - Record content - service specific

Current through Vol. 41, No. 20, July 1, 2024
(a) Client records for specific services
				shall conform to the following:
(1)
Shelter Services:
(A) On a
				client's entry to the shelter, staff or volunteer shall record the client's
				name, emergency contact person(s) and any referral for medical or emergency
				services. This information may be a part of the full intake interview if the
				full intake is done on entering the shelter. An evidence-based, dangerousness
				assessment and safety planning shall be offered to be done at this
				time;
(B) Shelter clients shall be
				offered the full intake interview and screening within forty-eight (48) hours
				of entry into the shelter. If a client declines to participate with intake
				process, staff or volunteer shall document offer of services;
(C) Service plans shall be offered and
				completed within five (5) business days of the shelter client's entry to the
				shelter. If a client declines to participate with the formation of a service
				plan, staff or volunteer shall document offer of services;
(D) The service plan shall be offered to be
				reviewed and updated at least every two (2) weeks. If the client declines to
				review the service plan, staff or volunteer shall document offer of
				services;
(E) The client's service
				plan shall be offered to include components which address the needs of each
				child accompanying the client. If the client declines to add components for
				their children, staff or volunteer shall document offer of services;
(F) The service plan shall be offered to
				include safety issues for client and children. If the client declines to
				include safety issues, staff or volunteer shall document offer of services,
				and
(G) A daily note.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-4 - Client confidentiality

Current through Vol. 41, No. 20, July 1, 2024
(a) The DVSA
				program must comply with both state and federal laws governing confidentiality
				and any exceptions to those laws.
(1) State
				Law: Case or client records, files or notes, of a DVSA program shall be
				confidential and shall only be released under certain prescribed conditions (74
				O.S. § 18p-3):
(A) The case records,
				case files, case notes, client records, or similar records of a domestic
				violence or sexual assault program certified by the Attorney General or of any
				employee or trained volunteer of a program regarding an individual who is
				residing or has resided in such program or who has otherwise utilized or is
				utilizing the services of any domestic violence or sexual assault program or
				counselor shall be confidential and shall not be disclosed;
(B) For purposes of this subsection, the term
				"client records" shall include, but not be limited to, all communications,
				records, and information regarding clients of domestic violence and sexual
				assault programs; and
(C) The case
				records, case files, or case notes of programs specified in paragraph 1 of this
				subsection shall be confidential and shall not be disclosed except with the
				written consent of the individual, or in the case of the individual's death or
				disability, of the individual's personal representative or other person
				authorized to sue on the individual's behalf or by court order for good cause
				shown by the judge in camera.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-4.1 - Waiver of Confidential Information

Current through Vol. 41, No. 20, July 1, 2024
(a) For
				a waiver of confidentiality to be valid, it must:
(1) Be voluntary;
(2) Relate only to the participant or the
				participant's dependents;
(3)
				Clearly describe the scope and any limitations of the information to be
				released;
(4) Include an expiration
				date;
(5) Inform the participant
				that consent can be withdrawn at any time, orally or in writing;
(6) Programs may only share the specific
				information the client allows in the release. The client gets to choose when,
				how and what personal information will be shared, or not shared, and with
				whom;
(7) Even when a court mandate
				requires the program to disclose or release information about the client, the
				program may only share the minimum information necessary to meet the statutory
				or court mandate; and
(8) The
				program/agency shall notify the victim of any disclosure and to continue taking
				steps to protect the victim's safety and privacy.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-5 - Physical safety and integrity of client records

Current through Vol. 41, No. 20, July 1, 2024
(a) Client records shall be maintained in a
				locked and secure manner. The program shall have written policies and
				procedures to safeguard the record and information contained in the record
				against loss, theft, defacement, tampering, or unauthorized access or use.
(b) Compliance with 75:15-5-5
				shall be determined by a review of the program policies and procedures; on-site
				review of locking mechanisms and procedures to assure security; and onsite
				observation of the handling of client records.
Transferred from
				  450:19-5-5 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-6 - Client record, handling, retention, and disposal

Current through Vol. 41, No. 20, July 1, 2024
(a) A program shall have written policies and
				procedures addressing the storage, retention period, and method of disposal of
				client records. These policies and procedures shall be compatible with
				protecting clients' rights against unauthorized confidential information
				disclosures.
(b) Client records
				shall not be maintained and/or stored at a location other than the certified
				locations without the prior written authorization of the Office of the Attorney
				General.
(c) Client records shall
				be easily retrieved by staff or volunteer as needed for providing and
				documenting services.
(d)
				Compliance with 75:15-5-6 shall be determined by a review of the program's
				policies and procedures, and a review of office and files.
Transferred from
				  450:19-5-6 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-7 - Shelter Policy on Medications

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				shelter shall seek to afford shelter residents with the greatest possible
				privacy and autonomy in regard to their medication, while also providing a safe
				shelter environment, as follows:
(1) Staff
				and volunteers shall not dispense medication or require residents to request
				their medication;
(2) The shelter
				will provide every resident with an individual locking box, locker, or locking
				cabinet ("locked space") for storage of medications and valuables or lock the
				clients' medication in a safe but accessible location;
(3) The shelter will not limit or monitor the
				client's access to the client's medication;
(4) If a client indicates that she needs
				access to refrigerated storage space, the shelter will provide refrigerated
				storage space in the manner that provides the greatest possible privacy and
				autonomy; and
(5) The shelter shall
				have a policy for the disposal of unused or abandoned medication or other
				substances.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:15-5-10 - Confidentiality of mental health and drug or alcohol abuse treatment information [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
				  450:19-5-10 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
				  Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok
				  Reg 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-1 - Physical plant, primary role

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				primary role of programs is to offer safety; they must also protect the
				confidentiality and privacy of victims of domestic violence, sexual assault,
				stalking and their dependent family members. The programs' physical plants
				shall not be utilized in any manner that fails to guarantee the
				confidentiality, safety and protection of the victims, their dependents and
				staff or volunteers.
(b)
				Facilities that serve both victims and batterers in the same facility shall
				have written procedures to ensure that those services do not jeopardize the
				safety and psychological well-being of victims.
(c) Compliance with 75:15-7-1 shall be
				determined by a review of program policies and procedures and a tour of the
				facility.
Transferred from
				  450:19-7-1 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 28 Ok Reg
				  1906, eff 7-11-11; Amended at 29 Ok Reg 1759, eff
				  8-11-12
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-2 - Fire and safety codes and inspections

Current through Vol. 41, No. 20, July 1, 2024
(a) The physical environments of shelter
				facilities, housing options and all office space shall meet safety, zoning and
				building code regulations required by local, state and federal authorities, and
				shall obtain and maintain an annual fire and safety inspection from local or
				state authorities.
(b) Compliance
				with 75:15-7-2 shall be determined by a review of the annual fire and safety
				inspection report.
Transferred from
				  450:19-7-2 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-3 - Fire fighting and first aid equipment

Current through Vol. 41, No. 20, July 1, 2024
(a) All facilities shall have a first aid
				supply kit and annually maintained fire extinguishers.
(b) Compliance with 75:15-7-3 shall be
				determined by on-site observation and by interviewing staff or
				volunteers.
Transferred from
				  450:19-7-3 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-4 - Disaster procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) There shall be
				written procedures describing the emergency plans in case of a disaster,
				whether internal or external, or in case of threat to the safety of any client,
				staff or volunteer. Evacuation routes, inside sheltering sites and fire
				extinguisher locations shall be posted.
(b) Fire, tornado, bomb threat and intruder
				drills shall be conducted annually. The date, time, and type of the drill shall
				be documented.
(c) Compliance with
				75:15-7-4 shall be determined by on-site observation, a review of written
				procedures, staff or volunteer interviews, and documentation of
				drills.
Transferred from
				  450:19-7-4 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-5 - Persons with special needs

Current through Vol. 41, No. 20, July 1, 2024
(a) Pursuant to
				the Americans with Disabilities Act of 1990, the program shall ensure that
				persons with disabilities are not excluded from services. Programs are required
				to integrate a person with a disability into agency services, unless providing
				separate services is the only way to offer equal opportunities for services.
				Referrals must be offered when necessary, and the program shall have written
				procedures for referrals of disabled persons who cannot be served on-site.
				Service and companion animals should be allowed in facilities unless the animal
				poses a direct threat to the health/safety of others. Auxiliary aids/services
				should be offered as necessary to ensure effective communication unless doing
				so would cause an undue burden (i.e., significant difficulty or expense) or
				fundamental alteration in services. Alterations to existing buildings must be
				accessible to the maximum extent feasible. All newly constructed facilities
				must be accessible to persons with disabilities unless it is structurally
				impractical. (Americans with Disabilities Act of 1990) Resource: Americans with
				Disabilities Handbook, published by (U.S.) Equal Employment Opportunities
				Commission, and the (U.S.) Department of Justice.
(b) Compliance with 75:15-7-5 shall be
				determined by a review of program policies and procedures.
Transferred from
				  450:19-7-5 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 27 Ok Reg 1709, eff 7-1-10; Amended at 29 Ok Reg
				  1759, eff 8-11-12
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-6 - Program environment

Current through Vol. 41, No. 20, July 1, 2024
(a) The program
				environment shall meet the following conditions:
(1) The facility shall be accessible by an
				all-weather road;
(2) The facility
				shall have adequate space in which to carry out the program's goals and
				objectives, including outdoor areas and equipment when appropriate;
(3) The facility shall have heating and air
				conditioning equipment adequate to maintain the temperature in areas utilized
				by clients at between 65°F and 85°F;
(4) The facility shall have adequate
				ventilation and air circulation provided in the facility to assure an
				environment that will be comfortable for the clients;
(5) The facility shall have water from an
				approved tested potable source;
(6) The facility shall have, at minimum, a
				commode and lavatory facility. The privacy of individuals shall be assured
				while using these facilities;
(7)
				All doors, including those for each closet, bedroom, bathroom, and office,
				shall be easily opened from both sides;
(8) Smoking shall not be allowed in any
				indoor portion of any facility;
(9) Facility sanitation shall be maintained
				to prevent offensive odors and insect infestation.
(10) All facilities shall have emergency
				backup lighting;
(11) Telephones
				shall be provided for the convenience of the staff or volunteers, and the
				necessary accommodation of the clients. Pay telephones only are not acceptable
				;
(12) There shall be written
				policies and procedures addressing the use of any outdoor recreational space,
				including required supervision and the safety of children;
(13) Toxic materials and dangerous
				substances, such as toxic cleaners, insecticides, and matches shall be stored
				in a non-client area, locked space where they are not accessible to children;
(14) Combustible materials shall
				be stored in locked non-flammable containers; and
(15) The Poison Control Center's toll-free
				telephone number shall be posted and visible to staff, volunteers and clients
				at all times.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-7 - Program environment, shelter services programs

Current through Vol. 41, No. 20, July 1, 2024
(a) All certified shelter services programs
				shall comply with section
				75:15-7-6 and
				the following:
(1) Baby beds and high chairs
				that ensure children's safety and comfort shall be available for infants and
				small children;
(2) The facility
				shall have access to outdoor recreational space and playground equipment
				located, installed, and maintained as to ensure the safety of the clients and
				their children. The grounds and access thereto shall be maintained in a manner
				that shall ensure the area is free of any hazard to health or safety;
(3) Safe and adequate internal
				play space for children, including outlet protectors and gated stairwells;
(4) Kitchens used for meal
				preparation in the residential facility shall be provided with the necessary
				equipment for the preparation, storage, serving, and clean-up of all meals. All
				equipment shall be maintained in working order;
(5) Provisions shall be made to assist or
				make food available for meal preparation that accommodates special diets;
(6) The facility shall have, at
				minimum, a commode, lavatory, and bathing facility at a ratio of one (1) to
				twelve (12) residents, including infants and children. The privacy of
				individuals or families shall be assured while using these facilities;
(7) Residents' rooms shall be so
				arranged that the client has direct access to a hallway or common area without
				having to pass through other resident's rooms or areas;
(8) There shall be written policies and
				procedures for laundry and linens, addressing frequency of changing linens, and
				laundry arrangements within the facility;
(9) Laundry equipment shall be provided
				within the residential facility, and shall be kept clean, well-maintained, and
				properly ventilated;
(10)
				Reasonable space shall be provided for storage of clients' personal belongings;
(11) Written policies and
				procedures shall address secure storage of client valuables;
(12) Written policies and procedures shall
				address the secure handling and storage of client medications, including policy
				to document client access to medication;
(13) The facility shall be secured by double
				locks or locking devices such as chains, bolts, etc., on ground floor doors.
				However, documentation that the locking system meets state and local fire code
				inspection shall be accepted. When key-locked deadbolts are used, the location
				of the keys must be identified and readily accessible;
(14) All outdoor openings such as windows
				shall be covered for privacy; and
(15) Provision shall be made for cleaning the
				facility minimally once per week. A written work schedule or other form of
				notification shall be posted that clearly delineates each individual's
				responsibility for various tasks.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-8 - Program environment, Safe Home services program

Current through Vol. 41, No. 20, July 1, 2024
(a) All Safe Home services programs shall
				comply with section
				75:15-7-6(a)
				(1)-(11) and the following:
(1) The facility
				shall have, at minimum, a commode, lavatory, and bathing facility at a ratio of
				one (1) for every eight (8) persons, including infants and children. The
				privacy of individuals or families shall be assured while using these
				facilities;
(2) Written policies
				and procedures shall address the secure handling and storage of client
				medications, including policy to document client access to medication;
(3) The Safe Home shall be secured
				by double locks or locking devices such as chains, bolts, etc., on ground floor
				doors which meets state and local fire code inspection. When key-locked
				deadbolts are used, the location of the keys must be identified and readily
				accessible; and
(4) All outdoor
				openings such as windows shall be covered for privacy.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 7 - Physical Environments › Section 75:15-7-9 - Program environment, transitional living services program

Current through Vol. 41, No. 20, July 1, 2024
(a) All transitional living services programs
				shall comply with section
				75:15-7-6(a)
				(1)-(10) and the following:
(1) operable
				smoke detectors;
(2) 24-hour
				access to a telephone for emergencies;
(3) secured by double locks or locking
				devices such as chains, bolts, etc., which meet state and local fire code
				inspection;
(4) outdoor openings
				such as windows shall be covered for privacy; and
(5) the facility shall have, at minimum, a
				commode, lavatory and bathing facility at a ratio of one (1) for every eight
				(8) persons, including infants and children. The privacy of individuals or
				families shall be assured while using these facilities.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 8 - Technology › Section 75:15-8-1 - Technology and system plan

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency shall
				have a written plan regarding the use of technology to support and advance
				effective and efficient service and business practices. The plan shall include,
				but not be limited to:
(1) Hardware and
				software.
(2) Security.
(3) Confidentiality.
(4) Backup policies.
(5) Assistive technology.
(6) Disaster recovery preparedness.
(7) Virus protection.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-1 - Admission criteria

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency
				shall have specific written criteria for each program service component
				identifying persons for whom the services are intended, and persons who are
				excluded from receiving services.
(b) The program shall have a written policy
				requiring referral of any individual who does not meet services criteria.
(c) Compliance with 75:15-9-1
				shall be determined by a review of written program policies and
				procedures.
Transferred from
				  450:19-9-1 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff
				  7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-2 - Program management, policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency shall maintain written
				policies and procedures that describe each program service component, the rules
				clients are expected to follow for each component and staff or volunteer
				duties. Policies shall include but are not limited to:
(1) Physical punishment of children shall not
				be allowed;
(2) Length of stay
				limitations, if any; and
(3)
				Participation in housekeeping, food preparation or other activities, if
				applicable.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-7 - Program mission and goals

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				program shall have a written mission statement, and annually state in writing
				the program's goals.
(b) The annual
				program goals shall be approved by the agency's governing body each year, and
				shall be disseminated to staff and volunteers.
(c) Compliance with 75:15-9-7 shall be
				determined by a review of the mission statement, program's annual goals,
				governing body minutes, staff meeting minutes and any other relevant
				documentation provided by the program.
Transferred from
				  450:19-9-7 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-8 - Annual program evaluation

Current through Vol. 41, No. 20, July 1, 2024
(a) On or before
				December 31 each year, the agency shall submit an annual evaluation of the
				program's services, facilities and policies and procedures, covering the period
				between July 1 - June 30. This evaluation shall be carried out according to a
				written plan established in policies and procedures to include the plan of
				evaluation, data to be reviewed, and the persons to conduct the evaluation,
				e.g., governing body members, staff, volunteers or other persons. The
				evaluation shall include an assessment to identify special populations of
				victims of sexual assault, domestic violence and stalking who are underserved
				or who have special needs.
(b) Upon
				completion, this evaluation shall be submitted and reviewed by the governing
				body, and made available to staff and volunteers.
(c) Compliance with 75:15-9-8 shall be
				determined by a review of the program evaluation, policies and procedures,
				staff meeting minutes, and/or any other supporting documentation.
Transferred from
				  450:19-9-8 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok Reg
				  2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg
				  2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 27 Ok Reg
				  1709, eff 7-1-10; Amended at 28 Ok Reg 1906, eff
				  7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-9 - Critical incidents

Current through Vol. 41, No. 20, July 1, 2024
(a) The program
				shall have policies and procedures requiring documentation and reporting of
				critical incidents.
(b) Each
				critical incident shall be recorded and monitored as follows:
(1) agency name and name and signature of the
				person(s) reporting the critical incident;
(2) Client ID(s), staff member(s),
				volunteers, and/or propertyinvolved in the critical incident;
(3) the date, time and physical location of
				the critical incident, if known, and the name of the staff or volunteer the
				incident was reported to;
(4) a
				description of the incident;
(5)
				severity of each injury, if applicable. Severity shall be indicated as follows:
(A) no off-site medical care required or
				first aid care administered on-site;
(B) medical care by a physician or nurse or
				follow-up attention required; or
(C) hospitalization or immediate off-site
				medical attention was required; and
(6) resolution or action taken, date action
				taken and signature of the agency director or authorized designee.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:15-9-10 - Performance improvement plan [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
				  450:19-9-10 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
				  Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok
				  Reg 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 11 - Client Rights [Revoked] › Section 75:15-11-1 - Client rights, shelter and residential services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
				  450:19-11-1 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
				  Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok
				  Reg 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 11 - Client Rights [Revoked] › Section 75:15-11-2 - Client rights, non-shelter residential services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
				  450:19-11-2 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
				  Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok
				  Reg 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 11 - Client Rights [Revoked] › Section 75:15-11-3 - Client's grievance policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
				  450:19-11-3 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
				  Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Revoked at 23 Ok
				  Reg 2200, eff 7-1-06
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 13 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:15-13-1 - Personnel policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The program shall have written policies and procedures governing the conditions
				  of agency employment to include appropriate screening and background inquiries
				  to ensure client safety and confidentiality. Prior to employment all certified
				  programs are required to obtain an Oklahoma State Bureau of Investigation
				  (OSBI) criminal history name search of employees to also include a search of
				  the registries maintained pursuant to the Oklahoma Sex Offenders Registration
				  Act and the Mary Rippy Violent Crime Offenders Registration Act. At least
				  annually thereafter, all programs are required to conduct a name search of
				  employees against the registries maintained pursuant to the Oklahoma Sex
				  Offenders Registration Act and the Mary Rippy Violent Crime Offenders
				  Registration Act.
(b) The agency's
				  policies and procedures shall be accessible to all personnel and each shall be
				  informed of personnel policies and procedures, and any other materials
				  regulating or governing the conditions of their employment.
(c) Written policies and procedures shall
				  ensure personnel are informed of any changes to these afore stated materials.
(d) Compliance with 75:15-13-1
				  shall be determined by a review of the program's personnel policies and
				  procedures, interviews with staff and volunteers, review of staff meeting
				  minutes and/or other supporting documentation.
Transferred from
					 450:19-13-1 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
					 Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok
					 Reg 2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 28 Ok
					 Reg 1906, eff 7-11-11; Amended at 29 Ok Reg 1759, eff
					 8-11-12
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 13 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:15-13-2 - Policy and procedures, personnel and volunteer knowledge and access [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Transferred from
					 450:19-13-2 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
					 Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok
					 Reg 2200, eff 7-1-06; Revoked at 24 Ok Reg 2508, eff
					 7-15-07
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 15 - Standards and Criteria for Domestic Violence and Sexual Assault Programs › Subchapter 13 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:15-13-3 - Non-discrimination

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency's policies and procedures
				  shall include provisions for non-discrimination with regard to the agency's
				  relationship with personnel in accordance with applicable state and federal
				  laws.
(b) Compliance with
				  75:15-13-3 shall be determined by a review of the program's written policy and
				  procedure, and staff or volunteer interviews.
Transferred from
					 450:19-13-3 by SB 236 (2005), eff 7-1-05 (Editor's Notice published at 22 Ok
					 Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok
					 Reg 2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 28 Ok
					 Reg 1906, eff 7-11-11