reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-16 - Food assistance: reduction of Ohio works first due to assistance group's failure to perform a required action

Current through all regulations passed and filed through July 1, 2024
(A) When
			 are supplemental nutrition assistance program (SNAP) benefits not to be
			 increased?
The county agency shall not increase the SNAP allotment as the
				result of a decrease in 
									Ohio works first (OWF) when the decrease is due
				to the failure of an assistance group member to perform a required action.
				
									OWFbenefits shall be considered decreased when
				reduced, suspended or terminated.
(B) What is considered a failure to perform a
			 required action?
(1) Failure to
			 perform a required action shall be limited to a situation when benefits are
			 being received and then decreased. The individual must be certified for SNAP
			 benefits at the time of the failure to perform a required action for this rule
			 to apply.
(2) Failures to perform a
			 required action include:
Ohio works first:
(a) Learnfare failure as described in rule
			 5101:1-3-14
			 of the Administrative Code.
(b)
			 Intentional violation of program requirements disqualification as described in
			 rule
			 5101:1-23-75
			 of the Administrative Code.
(c)
			 Termination of employment without just cause as described in rule
			 5101:1-3-14
			 of the Administrative Code.
(d)
			 Fraud provisions (assistance group ineligibility) as described in rule
			 5101:1-23-75
			 of the Administrative Code.
(e)
			 Refusal to accept unconditionally available income as described in rule
			 5101:1-3-14
			 of the Administrative Code.
(f)
			 Refusal of a minor parent to reside in an adult-supervised living arrangement
			 as described in rule
			 5101:1-3-03
			 of the Administrative Code.
(g)
			 Failure of a learning, earning and parenting (LEAP) participant to perform a
			 required action with the high school equivalency diploma as described in rule
			 5101:1-23-50
			 of the Administrative Code.
(h)
			 Imposition of a LEAP sanction (does not apply to situations where the LEAP
			 bonus is not paid, but no sanction is imposed) as described in rule
			 5101:1-23-50
			 of the Administrative Code.
(i)
			 Failure to perform a required action with a provision of the OWF
			 self-sufficiency contract as described in rule
			 5101:1-3-14
			 of the Administrative Code.
(j)
			 Residence fraud as described in rule
			 5101:1-3-14
			 of the Administrative Code, that does not result in a period of ineligibility
			 for SNAP benefits for the individual(s) who was convicted.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-19 - Food assistance: determining eligibility of supplemental security income assistance groups

Current through all regulations passed and filed through July 1, 2024
Supplemental security income (SSI) assistance groups are those
				in which all members are applicants for, or recipients of SSI
				as defined in rule
				5101:4-2-03 of the
				Administrative Code. SSI assistance groups,  who are not certified for supplemental
				nutrition assistance program (SNAP) benefits, have not applied for SNAP
				benefits during the previous thirty days, and  do not have an application for SNAP
				pending have the
				option of applying for SNAP benefits at their local social security
				administration district office or at the local county agency. The county agency
				shall not require persons potentially eligible for SSI to make application for
				SSI benefits as a condition of SNAP eligibility.
(A) What are the eligibility standards for
			 SSI assistance groups?
SSI assistance 
									groups applying
				simultaneously for
									 SSI
				and SNAP benefits
									are subject to SNAP
				eligibility criteria until the assistance group is considered categorically
				eligible. However, when each assistance group member receives or is authorized
				to receive Ohio works first (OWF), SSI, or a temporary assistance to needy
				families (TANF) funded service, or any combination of these benefits, the
				assistance group is categorically eligible as described in rule
				5101:4-2-02 of the
				Administrative Code.
(B) What forms are required for SSI
			 assistance groups?
The following forms are required:
(1) JFS 07200, "
									Application
			 for Supplemental Nutrition Assistance Program
			 (SNAP), Cash Assistance,
			  Medical Assistance
			 or Child Care Assistance."
(2) JFS 01846, "Case Worksheet-Cash, Food
			 Stamps,
			 and Medical Assistance Interview" 
			 shall be completed by the social security administration
			 
									when a
			 
									telephone interview is completed.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-26 - Food assistance: group living arrangements

Current through all regulations passed and filed through July 1, 2024
(A) What is a group living arrangement?
A group living arrangement is a public or private non-profit
				residential setting that:
(1) Provides
			 its residents with a majority of their meals (over fifty per cent of their
			 meals daily);
(2) Has no more than
			 sixteen residents; and
(3) Is
			 certified by a public agency of the state of Ohio under section 1616(e) of the
			 Social Security Act of 1935 (42
			 U.S.C. 1382e) (12/1999), or under comparable
			 standards determined by the secretary of the United States department of
			 agriculture (USDA).
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-27 - Food assistance: shelters for battered persons and their children

Current through all regulations passed and filed through July 1, 2024
(A) What
			 requirements must a shelter for battered persons and their children meet for
			 residents to be eligible for supplemental nutrition assistance program (SNAP)?
The shelter must:
(1)
			 Be a public or private non-profit residential facility;
(2) Serve battered persons and their
			 children; and
(3) When the facility
			 serves other individuals, a portion of the facility must be set aside on a
			 long-term basis to serve only battered persons and their children.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-29 - Food assistance: elderly and disabled individuals living with others

Current through all regulations passed and filed through July 1, 2024
(A) Can individuals
			 who are elderly and disabled be certified for supplemental nutrition assistance
			 program (SNAP) benefits separately from individuals they purchase food and
			 prepare meals with?
(1) Elderly individuals,
			 age sixty and older, who are disabled as described in paragraph (B) of this
			 rule may be permitted separate assistance group status when they meet the
			 following criteria:
(a) The income of the
			 individuals with whom the elderly and disabled individual resides does not
			 exceed one hundred sixty-five per cent of the poverty level; and
(b) The disabled individual is unable to
			 purchase food and prepare his or her own meals.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-31 - Food assistance: sponsored aliens

Current through all regulations passed and filed through July 1, 2024
This rule sets forth who is a sponsored alien, when a sponsor's
				income and resources are counted to determine eligibility and the county
				agency's responsibilities.
(A) Who is
			 a sponsored alien?
A sponsored alien is an alien for whom a person (the sponsor)
				has executed an affidavit of support (INS form I-864 or I-864A)
				(10/2019) with the United States citizenship and
				immigration services (USCIS) on behalf of the alien pursuant to section 213A of
				the Immigration and Nationality Act of 1952.
(B) When is the income and resources of the
			 alien's sponsor and sponsor's spouse counted?
The county agency must attribute a portion of the
				
									sponsor
				and sponsor's spouse's income and resources until the alien gains U.S.
				citizenship, has worked or can receive credit for forty qualifying quarters of
				work as described in rule
				5101:4-3-07
				of the Administrative Code, or the sponsor dies.
(C) What portion of the
			 
								sponsor
			 and sponsor's spouse's income is attributed to the sponsored alien?
(1) A portion of the
			 
									sponsor
			 and sponsor's spouse's monthly income shall be counted as unearned income
			 to the sponsored alien's assistance group. The monthly income of the sponsor
			 and the sponsor's spouse shall be determined in accordance with rules
			 5101:4-4-19
			 and
			 5101:4-4-13
			 of the Administrative Code at the time the assistance group containing the
			 sponsored alien applies or is recertified minus the deductions listed as
			 follows:
The county agency shall:
(a) Apply the twenty per cent earned income
			 deduction to the earned income of the sponsor and the sponsor's spouse;
			 and
(b) Subtract an amount equal to
			 the monthly gross income standard for an assistance group equal in size to the
			 sponsor, the sponsor's spouse, and any other person who is claimed or who could
			 be claimed by the sponsor or the sponsor's spouse as a dependent for federal
			 income tax purposes.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-6 - Determining Eligibility for Specific Groups › Section 5101:4-6-32 - Food Assistance: substantial lottery and gambling winnings

Current through all regulations passed and filed through July 1, 2024
Supplemental nutrition assistance
				program (SNAP) assistance groups that include any member that receives
				substantial lottery or gambling winnings, as defined in rule
				5101:4-1-03
				of the Administrative Code, during their certification period are ineligible
				for SNAP.
(A)
								What are the responsibilities of an assistance group
			 when any member receives substantial lottery or gambling winnings?
The assistance group is to report to
				the county agency the receipt of substantial lottery or gambling winnings in
				accordance with the reporting requirements and time frames outlined in rule
				5101:4-7-01
				of the Administrative Code.
(B)
								What are the
			 responsibilities of the county agency when any assistance group member receives
			 substantial lottery or gambling winnings?
The county agency is to:
(1)
									Consider only the
			 portion of the winnings allocated to the member of the assistance group when
			 multiple individuals share in the purchase of a ticket, hand, or a similar
			 bet;
(2)
									Follow the procedures described in rule
			 5101:4-7-01
			 of the Administrative Code to clarify information that is obtained from a match
			 or a source other than the individual, or when the information obtained from
			 the individual is incomplete or otherwise questionable;
(3)
									Disqualify the
			 entire assistance group and discontinue benefits; and
(4)
									Send a notice of
			 adverse action in accordance with Chapter 5101:6:2 of the Administrative
			 Code.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-01 - Food assistance: reporting requirements during the certification period

Current through all regulations passed and filed through July 1, 2024
(A) What is a reporting requirement?
Every assistance group receiving benefits must report certain
				changes that affect eligibility. Reporting requirements ensure an accurate
				benefit amount is received and that only assistance groups who remain eligible
				continue to receive benefits.
(B) What are the requirements for reporting
			 changes?
(1) Assistance groups shall report
			 when their gross income exceeds one hundred thirty per cent of the monthly
			 poverty income guideline for their assistance group size within ten days
			 following the end of the month in which the change first occurred;
(2) Able-bodied adults without dependents
			 subject to the work requirements and time limit described in rule
			 5101:4-3-20
			 of the Administrative Code are required to report any changes in work hours
			 that bring an individual below twenty hours per week or eighty hours per month,
			 as defined in rule
			 5101:4-3-20
			 of the Administrative Code, within ten days following the end of the month in
			 which the change first occurred;
(3) Assistance groups are to report when any
			 member of their assistance group wins substantial lottery or gambling winnings
			 as defined in rule
			 5101:4-1-03
			 of the Administrative Code within ten days following the end of the month in
			 which the change first occurred;
(4) All assistance groups are to submit an
			 interim report prior to the end of the sixth month of a twelve month
			 certification period  as defined
			 in paragraph (H) of this rule. Assistance groups certified six months or
			 less, do not have to submit an interim report;
			 and
(5)
									Elderly or disabled assistance groups (ED AG) certified for
			 thirty-six months as described in rule
			 5101:4-5-03
			 of the Administrative Code do not have to submit an interim report. However,
			 when there is a case change processed in accordance with paragraph (I) of this
			 rule and they are no longer an ED AG, the assistance group is to submit an
			 interim report every six months in accordance with paragraph (H) of this
			 rule.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-01.1 - Inter-county transfer

Current through all regulations passed and filed through July 1, 2024
This rule describes the procedures that a county agency must
				follow when it discovers that the county of residence for a supplemental
				nutrition assistance program (SNAP) assistance group has changed during the
				certification period.
(A) What is the
			 transfer procedure when an assistance group reports a change in their county of
			 residence?
(1) When the information is
			 reported to the county agency that serves the county where the assistance group
			 is currently participating, within twenty-four hours the county agency shall:
(a) Document the change within the case
			 record and the date the change became known;
(b) Notify the county agency that serves the
			 county in which the resident has moved to of the assistance group's change in
			 residence and any additional information reported by the assistance group;
			 and
(c) Transfer the case within
			 the statewide automated eligibility system to the county agency that serves the
			 county in which the resident has moved and follow the procedures outlined in
			 paragraph (C)(2) of this rule.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-03 - Food assistance: Mass change during the certification period

Current through all regulations passed and filed through July 1, 2024
What is a mass change?
A mass change is initiated by the state or federal government
				that may
				affect the entire caseload or significant portions of the caseload. These
				changes include, but are not limited to, adjustments to the income eligibility
				standards, the shelter and dependent care deduction, the maximum
				supplemental nutrition assistance program (SNAP)
				allotment, and the standard deduction; annual and seasonal adjustments to the
				state's utility standards; periodic cost-of-living adjustments to retirement,
				survivors, and disability insurance (RSDI), supplemental security income (SSI),
				and other federal benefits; periodic adjustments to Ohio
				works
				first (OWF) ; and other changes in the eligibility and benefit criteria
				based on legislative or regulatory changes. Federal adjustments to the
				eligibility standards, allotments and deductions, and state adjustments to
				utility standard shall go into effect for all assistance groups at a specific
				point in time. State annual adjustments of the utility standards shall go into
				effect for all affected assistance groups at the same time.
(A) What are the notice requirements for a
			 mass change?
County agencies shall publicize these mass changes through the
				news media, through posters in certification offices, issuance locations, or
				other sites frequented by certified assistance groups, or through general
				notices mailed to assistance groups. The county agency shall notify adversely
				affected assistance groups of these mass changes in accordance with Chapter
				5101:6-2 of the Administrative Code. In addition, any assistance group whose
				certification period overlaps an annual adjustment in the utility standard
				shall be advised at the time of initial certification of when the adjustment
				will occur and what the variation in the benefit level will be, if
				known.
(B) What are the
			 requirements for mass changes on public assistance cases?
When the state agency makes an overall adjustment to public
				assistance payments, corresponding adjustments in the assistance group's
				SNAP benefits shall be handled as a mass
				change.
(1) More than thirty days
			 advance knowledge
When the county agency has at least thirty days advance
				knowledge of the amount of the public assistance adjustment, the county agency
				shall recompute SNAP benefits to be effective in the same month as the
				public assistance change.
(2) Less than thirty days advance knowledge
When the county agency does not have sufficient
				notice, the  change
				in SNAP benefits shall be effective no later than
				the month following the month in which the public assistance change was
				made.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-07 - Food assistance: recertification

Current through all regulations passed and filed through July 1, 2024
(A) What is the recertification process?
(1) In accordance with rule
			 5101:4-5-03 of the
			 Administrative Code, all supplemental nutrition assistance program (SNAP)
			 assistance groups are assigned a certification period for which they are
			 eligible. An assistance group may not participate beyond the expiration of its
			 assigned certification period without a determination of eligibility for a new
			 period. Assistance groups must apply for recertification and comply with
			 interview and verification requirements.
(2) The county agency shall collect
			 sufficient information and necessary verifications to ensure an accurate
			 determination of eligibility and benefits as described in rule
			 5101:4-2-09 of the
			 Administrative Code.
(3) Assistance
			 groups are to receive the statewide automated eligibility system generated
			 approval that contains websites that provide employment and training services
			 when the assistance group:
(a) Contains a
			 member that is subject to the work requirements;
(b) Contains at least one adult
			 member;
(c) Contains no elderly or
			 disabled members; and
(d) Has no
			 earned income.
(4)
			 Assistance groups are to receive a written notice and an oral explanation of
			 the specific work requirements each assistance group member is subject to in
			 accordance with rule
			 5101:4-2-07 of the
			 Administrative Code.
(5) The
			 recertification process shall only be utilized for an assistance group that
			 applies for recertification prior to the end of its current certification
			 period, except for delayed applications as specified in paragraphs (H)(5) and
			 (H)(6) of this rule.
(6) The county
			 agency shall not recertify an assistance group without a signed application for
			 recertification.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-08 - Food assistance: new hire reporting program (W-4)

Current through all regulations passed and filed through July 1, 2024
(A) What is the new
			 hire reporting program?
Pursuant to section
				3121.891
				of the Revised Code, all employers are required to provide information to the
				Ohio department of job and family services (ODJFS) about employees who are
				newly hired, or a contractor of a person who resides, works, or will be
				assigned to work in this state to whom the employer anticipates paying
				compensation. A newly hired employee means an employee who has not previously
				been employed by the employer; or was previously employed by the employer, but
				has been separated from such prior employment for at least sixty consecutive
				day according to the requirements of
				42 U.S.C.
				653a
									(10/2011).
(B) How is the new hire information used?
(1) In accordance with section
			 3121.898
			 of the Revised Code, the county agency shall use the state directory of new
			 hires information to ensure all employment information has been reported,
			 verified, and used appropriately when determining supplemental nutrition
			 assistance program (SNAP) benefits. Alerts are generated in the statewide
			 automated eligibility system when there is a match with new hire
			 information.
(2) In accordance with
			 7
			 U.S.C. 2020(e)(24)
									(12/2018), the county agency shall use the national
			 directory of new hires information to ensure all employment information has
			 been reported, verified, and used appropriately when determining eligibility
			 for SNAP benefits at certification and recertification. Alerts are generated in
			 the statewide automated eligibility system when there is a match with national
			 new hire information.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-11 - Food assistance: providing replacement issuance to assistance groups and benefit card replacement

Current through all regulations passed and filed through July 1, 2024
County agencies are to provide replacement benefit issuances to
				an assistance group (AG) in accordance with paragraphs (A) to (G) of this rule
				when the AG reports that food purchased with supplemental
				nutrition assistance program (SNAP) benefits was destroyed in an
				AG misfortune.
When the AG reports that their SNAP
				electronic benefit transfer (EBT) card was lost, stolen or damaged, the county
				agency is to provide a replacement card to the AG in accordance with paragraphs
				(H) to (K) of this rule.
Electronically stolen benefits are to
				be replaced in accordance with the food assistance change transmittal found in
				the food assistance certification handbook on the Ohio department of job and
				family services website.
(A) How
			 is a replacement benefit requested?
(1) Prior to issuing a replacement, the
			 county agency is to obtain a signed JFS 07222, "Statement Requesting
			 Replacement of Supplemental Nutrition Assistance Program (SNAP) Benefits," from
			 a member of the AG or authorized representative attesting to the
			 AG's loss.
(2) The JFS 07222 may be mailed to the county
			 agency if the AG member is unable to come into the office because of
			 age, handicap or distance from the office and is unable to appoint an
			 authorized representative.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-7 - Changes During the Certification Period; Income Eligibility Verification System (IEVS); Systematic Alien Verification for Entitlements (SAVE) › Section 5101:4-7-13 - Food assistance: reducing, suspending, or cancelling food assistance benefits

Current through all regulations passed and filed through July 1, 2024
This rule sets forth the procedures to be followed
				when the
				secretary of the United States department of agriculture (USDA) mandates a
				reduction, suspension or a cancellation of monthly 
								supplemental nutritional assistance program (SNAP)
				allotments in order to stay within federal appropriations pursuant to section
				18 of the Food and Nutrition Act of 2008.
(A)
								What actions may
			 be needed to comply with section 18 of the Food and Nutrition Act of
			 2008?
(1)
									A
			 suspension of allotments for one or more months;
(2)
									A cancellation of
			 allotments for one or more months;
(3)
									A reduction in
			 allotment levels for one or more months; or
(4)
									A combination of
			 these three actions.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-15 - Food assistance: claims against assistance groups

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 agency shall establish and collect a claim against any assistance group that
			 trafficked benefits or received more 
								supplemental nutrition assistance
			 program (SNAP) benefits than it was entitled to receive. A recipient
			 claim is an amount owed because of overpaid benefits or benefits that are
			 trafficked. Trafficking is defined in paragraph (J) of rule
			 5101:4-8-17
			 of the Administrative Code. Prompt corrective action to prevent further
			 overpayment is required. A 
								SNAP  claim is a federal debt subject to this
			 rule and other regulations governing federal debts. This rule describes the
			 three types of claims and the procedures the county agency shall follow when
			 handling these claims.
(B) Who is
			 responsible for paying a claim?
(1) Each
			 person who was an adult member of the assistance group when the overpayment or
			 trafficking occurred. For collection purposes, an adult is an individual age
			 eighteen or older at the time of the overpayment, except for individuals under
			 the age of twenty-two living in the home of their parent(s). Additionally,
			 collection is required from individuals under the age of eighteen when the
			 individual is the head of the assistance group or the only person in the
			 assistance group.
(2) Any person
			 connected to the assistance group, such as an authorized representative, who
			 actually trafficks or otherwise causes an overpayment or trafficking.
(3) A sponsor of an alien household member
			 when the sponsor is at fault or contributed to the claim.
(4) When a change in assistance group
			 composition occurs, county agencies may pursue collection action against any
			 assistance group that includes a member who was an adult member of the
			 assistance group that received the overpayment. The county agency may also
			 offset the amount of the claim against restored benefits owed to any assistance
			 group containing a member who was an adult member of the original assistance
			 group at the time the overpayment occurred.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-17 - Food assistance: calculating the overpayment claim amount and processing intentional program violations

Current through all regulations passed and filed through July 1, 2024
The county agency is to calculate
				claims, make collections, and disqualify assistance group members based on the
				date of overpayment, date of discovery, and the supplemental nutrition
				assistance program (SNAP) regulations in effect at the time of the
				overpayment.
(A)
								How is the claim amount calculated for non-trafficking
			 claims?
(1)
									A
			 county agency is to calculate a claim according to the following
			 timeframes:
(a)
										Except as provided in paragraph (E) of this rule,
			 inadvertent household error claims are to be calculated back to at least twelve
			 months prior to when it became aware of the overpayment; the county agency is
			 not to include any amounts occurring more than six years before it became aware
			 of the overpayment.
(b)
										Except as provided in paragraph (F) of this rule,
			 agency error claims are to be calculated back twelve months prior to when it
			 became aware of the overpayment.
(c)
										Except as
			 provided in paragraph (D) of this rule, intentional program violation claims
			 are to be calculated back to the month the act of the intentional program
			 violation first occurred; the county agency is not to include any amount
			 occurring more than six years before it became aware of the
			 overpayment.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-19 - Food assistance: initiating collection action and managing claims

Current through all regulations passed and filed through July 1, 2024
(A) When shall a
			 county agency initiate collection on a claim?
(1) When a claim is over one hundred
			 twenty-five dollars.
(2) When a
			 claim is one hundred twenty-five dollars or less if:
(a) The assistance group is participating in
			 the program; or
(b) The claim has
			 already been established; or
(c)
			 The claim was discovered as an overpayment in a quality control review;
			 or
(d) The county agency has
			 adopted the policy to pursue all claims regardless of the amount. When the
			 county agency chooses this option, assistance groups shall be informed of this
			 policy.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-23 - Food assistance: claims retention rates and accounting procedures

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 county agency retention rates?
A retention rate is the amount of incentive the county agency
				can keep from the overpayment collection. The rates are as follows:
(1) Intentional program violation claim:
			 thirty-five per cent.
(2)
			 Inadvertent household error claim: twenty per cent.
(3) Agency error claim: no retention.
The county agency shall not retain any of the amount by which
				the original allotment was reduced because of removing the intentional program
				violation individual from the assistance group. The county agency may retain
				the corresponding portion of the collected overpayment amount.
When an inadvertent household error and agency error occurred
				but it cannot be determined which months are from the agency error and which
				months are an inadvertent household error, the claim shall be classified as an
				agency error and the county agency shall not retain any portion of the
				collection. When the county agency discovers
				overpayments spanning several months, some months attributable solely to
				assistance group error and some months to agency error, two claims shall be
				established in order to retain twenty per cent of the collections on the
				inadvertent household error claim. Overpayments occurring in months
				attributable to assistance group error shall be calculated independently of the
				months attributable to agency error. The county agency must complete a separate
				JFS 07424 "Report of Claim Determination/Lost Benefits".
When an overpayment is a result of an inadvertent household
				error and agency error with the same month, the claim is considered an agency
				error and the county agency may not retain any amount from the
				overpayment.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-30 - Food assistance: treasury offset program

Current through all regulations passed and filed through July 1, 2024
(A) What is the treasury offset program
			 (TOP)?
The TOP allows the United States department of the treasury to
				offset eligible federal payments as a means of collecting past-due
				
									supplemental nutrition assistance program (SNAP)
				claims established in accordance with this chapter of
				the Administrative Code.
(B) What is an eligible federal payment?
Eligible federal payments include:
(1) Federal income tax refunds;
(2) Federal salary income, including military
			 pay;
(3) Federal retirement income,
			 including military retirement income;
(4) Contractor/vendor payments;
(5) Certain federal benefit payments, such as
			 social security, railroad retirement (other than tier 2), and black lung (part
			 B) benefits; and
(6) Other federal
			 payments, including certain loans that are not exempt from offset.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-8 - Restoration of Lost Benefits; Claims Against Households › Section 5101:4-8-30.1 - Food assistance: review of a claim pending a treasury offset program referral

Current through all regulations passed and filed through July 1, 2024
In accordance with rule
				5101:4-8-30
				of the Administrative Code, an individual financially responsible (debtor) for
				a supplemental nutrition assistance program (SNAP) claim
				that disagrees with a referral to the treasury offset program (TOP) may request
				a review by the 
								Ohio department of job and family services (ODJFS),
				office of fiscal and monitoring services, bureau of program integrity
				(BPI), and then by the United States department of agriculture (USDA)
				food and nutrition service (FNS).
(A)
			 What are the responsibilities of 
								BPI when a
			 written review request concerning the referral of the debt to the TOP
			 is received?
BPI shall:
(1) Conduct a review on all requests received
			 within sixty days of the mailing date of the notice issued in accordance with
			 paragraph (D) of rule
			 5101:4-8-30
			 of the Administrative Code. BPI will not conduct a review on
			 requests received later than sixty days after the mailing date of the
			 notice.
(2) Not refer a claim for
			 offset while the claim is under review.
(3) Verify the debtor's social security
			 number.
(4) Verify that when
			 someone other than the debtor makes a written request for review on behalf of
			 the debtor, the request includes a statement signed by the debtor, authorizing
			 the person to represent the debtor.
(5)
									For written
			 review requests issue a
			 written notice to the debtor within
			 thirty
			 days of receipt of the written request for
			 review, when it is determined that the claim is legally enforceable and
			 past-due. The notice includes:
(a) A
			 statement that the claim will be referred to the TOP unless the debtor makes an
			 acceptable repayment arrangement on the claim in accordance with paragraph (E)
			 of rule
			 5101:4-8-30
			 of the Administrative Code; and
(b)
			 Instructions and time limits to request a review by FNS of the
			 BPI determination. The request for an FNS review
			 is to be
			 received by the USDA FNS midwest regional office within thirty days from the
			 mailing date of the notice.
(6)
									For written
			 review requests issue a
			 written notice to the debtor within
			 thirty
			 days of the receipt of the written request for
			 review, when it is determined that the claim is not legally enforceable and/or
			 past-due. This notice includes:
(a) A
			 statement that the claim will not be referred to offset; and
(b) A statement that the county agency
			 or BPI may take action necessary to establish
			 and/or recover the claim.
(7) Cancel the 
									referral in
			 accordance with rule
			 5101:4-8-30
			 of the Administrative Code, when a determination is made that a claim is not
			 legally enforceable and past-due.
(8)
									Issue
			 a copy of the written notice(s) sent to the debtor to the county agency.
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-50 - The Emergency Food Assistance Program TEFAP › Section 5101:4-50-03 - TEFAP: Service regions, regional agents, sub-regional agents and local distributors.[Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 6-13-08
Ohio Administrative Code › Title 5101:4 - Division of Food Stamps › Chapter 5101:4-50 - The Emergency Food Assistance Program TEFAP › Section 5101:4-50-04 - TEFAP: Commodities receipt, distribution, storage and loss or damage.[Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 6-13-08
Ohio Administrative Code › Title 5101:5 - Child Abuse and Neglect Prevention › Chapter 5101:5-1 - Regional Prevention Councils › Section 5101:5-1-01 - Regional prevention councils operation and regional prevention council member duties

Current through all regulations passed and filed through July 1, 2024
Regional prevention councils are established to serve child
				abuse and child neglect prevention regions created and defined under section
				3109.171
				of the Revised Code.
(A)
			 Meetings and notices.
(1) All business
			 transactions of each council shall be conducted in public meetings. Each
			 council shall meet in compliance with division (H) of section
			 3109.172
			 of the Revised Code at the call of the chairperson; and
(a) Held in accordance with a schedule
			 adopted by each council at its first meeting; or
(b) Scheduled at a previous meeting of the
			 council; or
(c) Special meeting
			 called by the chairperson of the council.
Ohio Administrative Code › Title 5101:5 - Child Abuse and Neglect Prevention › Chapter 5101:5-1 - Regional Prevention Councils › Section 5101:5-1-03 - Boards of county commissioners appointing of regional prevention council members

Current through all regulations passed and filed through July 1, 2024
(A)
			 Pursuant to division (C)(1) of section
			 3109.172
			 of the Revised Code, each board of county commissioners within a region may
			 appoint up to two county prevention specialists to the council representing the
			 county.
(B) If a regional
			 prevention coordinator selects as its representative to serve as chairperson of
			 the regional prevention council a county prevention specialist that was
			 appointed to the council by a board of county commissioners, then that board of
			 county commissioners may appoint a county prevention specialist to fill the
			 vacancy.
(C) Commissioners appoint
			 county prevention specialists to the council by submitting written notification
			 to the Ohio children's trust fund (OCTF) containing the following information
			 for each appointed individual:
(1) Full
			 name.
(2) Business
			 address.
(3) City.
(4) State.
(5) Zip code.
(6) Phone number.
(7) Email address.
(8) One of the following: resume, curriculum
			 vitae or short biography.
Ohio Administrative Code › Title 5101:6 - Hearings › Chapter 5101:6-1 - General Provisions › Section 5101:6-1-02 - Hearings for the Title IV-A funded home energy assistance program (Title IV-A HEAP)

Current through all regulations passed and filed through July 1, 2024
(A) Hearing procedures for the Title IV-A
			 funded home energy assistance program (Title IV-A HEAP) shall be in accordance
			 with this rule.
(1) The home energy
			 assistance program (HEAP) is an annual benefit to low-income individuals to
			 assist with winter home-heating costs. HEAP is administered by the Ohio
			 department of development (ODOD), which receives a federal block grant to fund
			 HEAP.
(2) In Ohio, the Title IV-A
			 program, authorized under Title IV-A of the Social Security Act, is
			 administered by the Ohio department of job and family services (ODJFS).
(3) Through an interagency
			 agreement between ODOD and ODJFS, the department of job and family services
			 will supplement the HEAP block grant with Title IV-A funds to provide HEAP
			 benefits to applicants eligible for Title IV-A benefits.
(4) The department of development shall
			 provide notice to the Title IV-A HEAP applicant as described in paragraph (B)
			 of this rule.
(5) When a Title
			 IV-A HEAP applicant disagrees with a determination made by the department of
			 development as described in paragraphs (B)(2) and (B)(3) of this rule, the
			 applicant has the right to request an agency review. The department of
			 development shall conduct the agency review as described in paragraph (C)(1) of
			 this rule and issue notice of the results of the agency review as described in
			 paragraph (B)(4) of this rule.
(6)
			 When a Title IV-A HEAP applicant disagrees with the results of the agency
			 review, the applicant has the right to request a state hearing. The bureau of
			 state hearings shall conduct the state hearing and issue a decision pursuant to
			 paragraph (C)(2) of this rule.
Ohio Administrative Code › Title 5101:6 - Hearings › Chapter 5101:6-2 - Notice › Section 5101:6-2-01 - State hearings: notice at the time of application

Current through all regulations passed and filed through July 1, 2024
(A) At the time of
			 application for benefits, the assistance group shall be informed, in writing,
			 of the right to a state hearing, of the method by which a state hearing may be
			 requested, and that the case may be presented by the assistance group or by an
			 authorized representative, such as legal counsel, relative, friend, or other
			 spokesperson.
(B)
								The JFS 04059 "Explanation of State Hearing
			 Procedures" (rev. 1/2015), or its computer-generated equivalent, shall
			 be used to provide this notice.
(C)
			 If the assistance group making a supplemental nutrition assistance
			 program (SNAP) application speaks a language other than English, and if
			 the local agency is required by rule
			 5101:4-1-05
			 of the Administrative Code to provide bilingual staff or interpreters who speak
			 the appropriate language, the local agency shall ensure that the hearing
			 procedures are explained verbally in that language. If an oral explanation is
			 provided in a language other than English, it should be noted in the case
			 record comments. If a translated written explanation is provided in another
			 language, in addition to noting that in the case record, a copy of the
			 explanation should be maintained in the hard copy record.
Ohio Administrative Code › Title 5101:6 - Hearings › Chapter 5101:6-2 - Notice › Section 5101:6-2-02 - State hearings: notice of approval of an application for benefits

Current through all regulations passed and filed through July 1, 2024
(A) When the agency
			 approves an application for public assistance or social services, the
			 assistance group shall be provided prompt written notice of the decision.
(1) The notice shall contain:
(a)
										A clear and
			 understandable statement of the action the agency has taken and the reasons for
			 it, including the beginning date of aid and the amount of all benefits
			 authorized.
(b)
										Citations of the applicable
			 regulations.
(c)
										An explanation of the assistance group's right to and
			 the method of obtaining a county conference and a state
			 hearing.
(d)
										A telephone number to call about free legal
			 services.
Ohio Administrative Code › Title 5101:6 - Hearings › Chapter 5101:6-2 - Notice › Section 5101:6-2-03 - State hearings: notice of denial of an application for benefits

Current through all regulations passed and filed through July 1, 2024
(A)
								When the agency denies an application for or a
			 requested change in public assistance or social services, the assistance group
			 shall be provided prompt written notice of the decision.
(1)
									The notice shall
			 contain:
(a)
										A
			 clear and understandable statement of the action the agency has taken and the
			 reasons for it.
(b)
										Citations of the applicable
			 regulations.
(c)
										An explanation of the individual's right to and the
			 method of obtaining a county conference and a state hearing.
(d)
										A telephone
			 number to call about free legal services.
Ohio Administrative Code › Title 5101:6 - Hearings › Chapter 5101:6-2 - Notice › Section 5101:6-2-04 - State hearings: prior notice of adverse action

Current through all regulations passed and filed through July 1, 2024
When the agency intends to withhold, reduce, suspend, or
				terminate public assistance, social services, or supplemental
				nutrition assistance program (SNAP) within the certification period, or
				to change the manner or form of assistance to protective, vendor, or two-party
				payment, the assistance group shall be provided prior written notice of the
				action. An electronic notice may replace a written notice, as permitted by
				federal law.
(A) The written notice
			 shall be sent electronically, by regular U. S. mail, or hand delivered no less
			 than fifteen  days prior to the
			 effective date of the proposed action.
(B) The notice shall contain:
(1)
									A clear and understandable statement of the proposed action
			 and the reasons for it.
(2)
									Citations of the applicable
			 regulations.
(3)
									An explanation of the assistance group's right to and
			 the method of obtaining a county conference and a state
			 hearing.
(4)
									An explanation of the circumstances under which a
			 timely hearing request shall result in continued benefits.
(5)
									A telephone
			 number to call about free legal services.