reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-77 - Graduate Student › Section 3364-77-05 - Graduate student enrollment status: full-time, part-time and audit

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
(1)
									The university
			 recognizes the role of enrollment status in support of satisfactory academic
			 progress towards degree completion. A student's enrollment status is determined
			 by the number of class hours the student is enrolled in credit bearing courses
			 during a semester or during an entire summer term. The definitions are as
			 follows: A full-time graduate student is enrolled in nine to eighteen semester
			 hours in credit bearing courses. A full-time student who elects to enroll in
			 more than eighteen credit hours in fall or spring (or more than fifteen
			 semester credit hours in summer) is considered to be on academic overload. A
			 part-time graduate student is enrolled in one to eight semester hours in credit
			 bearing courses. Audit means a student is enrolled in credit bearing courses
			 but elects not to receive credit. A student enrolled in a full-time and
			 transcript internship placement will be considered a fulltime student for
			 purposes of reporting to the national clearinghouse.
(2)
									A student must be
			 enrolled through the university's official registration and enrollment
			 information system in order to receive transcripted credit for any
			 course.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-77 - Graduate Student › Section 3364-77-07 - Graduate missed class policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Although students are expected to attend every class meeting of
				the courses (or other educational or research activities) for which they are
				registered, the university requires that instructors provide basic protections
				and reasonable accommodations for students who miss class for any of the
				following reasons:
(1) Illness or medical
				emergency that requires a health care provider for a student or a dependent or
				family member of the student, death of a family member (e.g., spouse, parent,
				child, grandparent, sibling);
(2)
				Religious observances that prevent the student from attending class;
(3) Required participation in university
				disciplinary procedures;
(4)
				Government-required activities, such as military assignments, jury duty, or
				court appearances;
(5) In the case
				of severe weather in which an official agency such as the sheriff's department
				reports that hazardous driving conditions exist and that travel is not advised;
				and
(6) Required participation in
				university-sponsored activities, approved by the appropriate university
				authority, such as intercollegiate athletic competitions, activities approved
				by academic units, including but not limited to artistic performances, R.O.T.C.
				functions, documented educational or scientific presentations, academic field
				trips and events connected with coursework.
(7) Any situation or condition covered under
				title nine or other federal legislation.
(8) Disability-related excused absences as
				specified in the accommodations memo emailed to instructors from the office of
				student disability services.
For students who miss class due to a reason listed in this
				paragraph, the instructor must provide reasonable accommodations for completing
				missed exams, quizzes, and other course work. If a course allows a low grade to
				be dropped, work missed due to this absence cannot be required to count for the
				dropped grade.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-82 - CNE › Section 3364-82-01 - CNE honorarium policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Specific procedures must be followed
				when planning and administering American nurses credentialing center
				"ANCC"/Ohio nurses association "ONA" OH-026 provider unit continuing nursing
				education "CNE" activities that reimburse expenses and pay honoraria to
				university of Toledo "UT" faculty.
(B)
								Purpose of
			 policy
The college of nursing "CNE" requires
				written policies and procedures governing honoraria and reimbursement of
				out-of-pocket expenses for UT faculty and guest speakers/presenters. This
				policy applies to all continuing education programs offered through UT
				CNE.
(C)
								Procedure
(1)
									UT faculty honoraria and reimbursement of
			 expenses
(a)
										No
			 honorarium or travel reimbursement if presentation is within lucas/wood
			 counties.
(b)
										Maximum of two hundred fifty dollars honorarium if
			 presentation takes place outside Lucas/Wood counties. Payment is submitted
			 through the UT payroll system.
(c)
										Reimbursement of
			 expenses based on the UT travel policy. Faculty must provide original receipts
			 to the director of the CNE and will be paid the per diem rate for meals and gas
			 mileage if applicable.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-82 - CNE › Section 3364-82-04 - CNE conflict of interest and disclosure

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Specific planning processes and
				organizational criteria must be followed to identify and resolve all conflicts
				of interest for a continuing nursing education "CNE" activity. The American
				nurses credentialing center "ANCC" position on conflict of interest states, a
				conflict of interest exists if an entity that is in a position to benefit
				financially from the success of a CNE activity is also in a position to
				influence the content, design, or implementation of the CNE
				activity.
(B)
								Purpose of policy
To maintain compliance with the ANCC
				standards and to keep activities free of influence or control of a commercial
				entity. As defined in the 2015 provider unit manual, university of Toledo "UT"
				CNE requires that the content of CNE activities and related materials provide
				balance, independence, and objectivity. ANCC requires that all individuals
				involved in the CNE activity must disclose any relevant financial relationships
				within the past twelve months prior to the educational activity.
(C)
								Procedure
(1)
									A continuing nursing education provider unit must
			 ensure that the following decisions were made free from the control of a
			 commercial interest:
(a)
										Identification of continuing nursing education
			 needs,
(b)
										Determination of educational
			 objectives,
(c)
										Selection and presentation of content,
(d)
										Selection of all
			 persons and organizations that will be in a position to control the content of
			 the continuing nursing education,
(e)
										Selection of
			 educational methods, and
(f)
										Evaluation of the activity.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-82 - CNE › Section 3364-82-08 - Length of time for completion of upper division courses in undergraduate nursing major (pre-licensure BSN and RN-BSN)

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
(1)
									Pre-licensure bachelor of science in nursing "BSN" students
			 have three academic years (nine consecutive semesters to complete the program
			 from the semester of matriculation of the nursing major) to complete the upper
			 division component courses in the nursing major.
(2)
									Registered nurse
			 "RN"-BSN have six academic years from the semester of matriculation to complete
			 the upper division component courses in the nursing major.
(3)
									There is no limit
			 on the number of times a student can repeat a "NURS" course so long as the
			 courses in the major are completed in the specified timeframes.
(4)
									The student may
			 petition for up to a one academic year extension by completing the request for
			 extension- undergraduate form.
(5)
									A university of
			 Toledo "UT" student who has retaken a course may petition to have a grade
			 excluded from UT grade point average "GPA" computation in accordance with the
			 repeating a course and calculating GPA policy. Bowling Green state university
			 "BGSU" students will follow BGSU policy regarding GPA
			 calculation.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-82 - CNE › Section 3364-82-213 - Faculty record retention plan

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The college of nursing provides safe
				and secure storage for personnel files.
(B)
								Purpose of
			 policy
To provide guidelines for storage of
				faculty academic records.
(C)
								Procedure
(1)
									Current faculty
			 records are kept in the office of the dean of the college of nursing. Documents
			 include:
(a)
										Correspondence.
(b)
										Curriculum
			 vitae.
(c)
										Evaluations.
(d)
										Letters of
			 application.
(e)
										References.
(f)
										Transcripts.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-82 - CNE › Section 3364-82-230 - Student record retention

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The college of nursing provides safe
				and secure storage for student academic records.
(B)
								Purpose of
			 policy
To provide guidelines for storage of
				student academic records.
(C)
								Procedure
(1)
									Records of
			 currently enrolled students are kept in the college of nursing. These records
			 include:
(a)
										Application for admission.
(b)
										Clinical
			 evaluations.
(c)
										Correspondence.
(d)
										Health
			 documents.
(e)
										Release forms.
(f)
										Reference
			 letters.
(g)
										University transcript.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-85 - University of Toledo international travel › Section 3364-85-01 - International travel registration by university of Toledo employees or students

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Any university of Toledo ("UT")
				employees and students who travel internationally for university business,
				academic activity or for purposes related to their employee/student role must
				register with the center for international studies and programs ("CISP")
				regardless of funding source. Registration requires the submission of
				documentation including the certification of insurance, registry, travel
				security and normal university approvals.
Per rule
				3364-40-03
				of the Administrative Code, all faculty and staff must receive permission from
				the department chair and college dean, or immediate supervisor, prior to the
				initiation of any university related travel outside of the United States. See
				rule
				3364-40-03
				of the Administrative Code for additional details on travel and business
				expense reimbursement procedures.
(B)
								Purpose of
			 policy
Because of the increasing complexity of
				international travel, there is a need to ensure that university employees and
				students are properly supported when they travel overseas on university
				business, and that the university engages in best practices in risk management.
				This policy provides needed information to the university for these purposes,
				and it establishes a formal connection between the traveler and support systems
				(insurance, international SOS, etc.) that the university has in place for
				international travel. These support systems provide vital benefits, including
				insurance overseas as well as assistance and support (including evacuation
				services) in cases of emergency. It establishes a set of international travel
				procedures consistent across all employees for university related travel
				outside of the United States, including but not limited to international travel
				for research, presentation, professional development, educational,
				co-curricular, or administrative purposes sponsored or funded in any part by
				the university or by grant(s).
(C)
								Scope
This policy applies to all UT employees
				and students participating in travel outside of the United States for the
				purposes of university business or in connection with the individual's
				educational or professional role at the university.
(D)
								Procedure
Any faculty, staff or student who
				intends to travel internationally shall register their needed information with
				CISP. This registration must occur prior to the university related
				international travel. Registration can be completed online through the CISP
				website,
http://www.utoledo.edu/CISP.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-01 - Release of health information

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
Health information that identifies an individual, or in respect
				of which there is a reasonable basis to believe that it can be used to
				identify, the individual is protected by law. Such information is confidential
				and may only be released in accordance with the law.
(B) Purpose of policy
To assure the privacy and confidentiality of protected health
				information "PHI" and to provide guidelines for its use and disclosure in
				accordance with state and federal laws such as the health insurance portability
				and accountability act of 1996 "HIPAA" and the Family Education Rights and
				Privacy Act,
				20 U.S.C.
				1232g; 34 C.F.R. part 99 "FERPA." Uses and
				disclosures addressed in this policy are not exhaustive and do not capture all
				permissible uses or disclosures by law or encountered in daily operations. As
				such, workforce members are encouraged to contact the privacy officer or office
				of legal affairs prior to any non-routine use or disclosure or to seek
				clarification on a use or disclosure addressed generally in this rule.
(C) Procedure
(1) Generally:
(a) Protected health information (PHI) under
			 HIPAA may not be used or disclosed by a member of the university
			 of Toledo (UToledo) workforce except as permitted
			 in this or other 
										UToledo policies or applicable law. PHI also may
			 be incidentally used or disclosed in conjunction with a use or disclosure
			 required or permitted by law.
(b)
			 All uses or disclosures of PHI that are not specifically addressed in this
			 policy should be referred to the health information management department who
			 will follow up with the privacy officer or the office of legal affairs as
			 necessary.
(c) Where the use or
			 disclosure of PHI is required or permitted, the use or disclosure must be
			 limited to the minimum necessary except where the minimum necessary rules do
			 not apply [
			 45
			 C.F.R. 164.502(b)(2)(i)-(vi)
			 ] such as:
(i) Disclosures to a healthcare
			 provider for treatment.
(ii)
			 Permitted or required access by the individual.
(iii) Pursuant to an authorization.
(iv) Disclosures made to the department of
			 health and human services "DHHS."
(v) Required disclosures.
(vi) Required for compliance with
			 HIPAA.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-02 - Minimum necessary guidelines for use/disclosure of protected health information

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UToledo")
				will make reasonable efforts to limit the use and disclosure of individually
				identifiable protected health information to the minimum necessary to comply
				with any requests and make reasonable efforts to limit its own request to other
				organizations to similar minimum necessary request.
(B)
								Purpose of
			 policy
To comply with the minimum necessary
				use and disclosure guidelines for protected health information ("PHI") in
				accordance with the Health Insurance Portability and Accountability Act of 1996
				("HIPAA"), Administrative Simplification Act Privacy Rule 45 C.F.R. 160, 162
				and 164 and HITECH Act.
(C)
								Scope
This policy applies to university of
				Toledo physicians ("UTP") affiliated covered entities ("ACE") and all UToledo
				covered components (hybrid) and their respective workforce members. Covered
				components are determined by the privacy and security committee and documented
				on the hybrid list that can be located on the UToledo healthcare compliance and
				privacy website located at:
https://www.utoledo.edu/offices/compliance/
(D)
								Procedure
(1)
									The exceptions to
			 the minimum necessary restrictions set forth in this policy and under HIPAA, do
			 not apply to the following uses and disclosures:
(a)
										A healthcare
			 provider for treatment purposes, including for emergencies;
(b)
										The individual
			 who is the subject of the information seeks access;
(c)
										Request is made
			 as a result of a valid authorization;
(d)
										Accounting of
			 disclosures;
(e)
										Uses or disclosures required for compliance with HIPAA;
			 and
(f)
										The secretary of the department of health and human
			 services as may be required for compliance and enforcement
			 purposes;
(g)
										Disclosures required by law.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-08 - Patient directory

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo maintains a
				patient directory using protected health information "PHI" to facilitate
				locating patients for family, friends, and the clergy, provided the patient was
				given the opportunity to prohibit or restrict use or disclosure of directory
				information.
(B)
								Purpose of policy
In accordance with the health
				information portability and accountability act "HIPAA," 45 C.F.R. 164.510 A(a),
				patients must be informed of the PHI that will be included in the hospital
				directory and provide for an opportunity to restrict the use and disclosure of
				this information.
(C)
								Procedure
(1)
									The following PHI may be included in the hospital
			 directory:
(a)
										
			 Individual's name.
(b)
										Individual's location in the facility
(c)
										Individual's
			 condition described in general terms that does not communicate specific medical
			 information about the individual.
(d)
										Individual's
			 religious affiliation.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-12 - Security and protection of patient information - both paper and electronic

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
All patient information, whether in
				paper or electronic format, will be protected from natural and environmental
				hazards or from unauthorized intrusion.
(B)
								Purpose of
			 policy
To apply reasonable safeguards to
				ensure the confidentiality, integrity and availability of all protected health
				information "PHI" whether created, received, maintained or transmitted by the
				hybrid and affiliated covered entity "ACE" of the university of Toledo (hybrid
				and ACE of the university of Toledo "UT"), and to protect against threats or
				hazards to the security of the information.
(C)
								Procedure
The university of Toledo has
				implemented the following procedures as safeguards for the protection of PHI or
				student treatment records covered by family educational rights and privacy act
				"FERPA" this is not an all-inclusive list. Information security policies will
				provide more in depth protections.
(1)
									Security of
			 computer workstations
(a)
										Computers should not be left active and unattended at
			 any workstation.
(b)
										Computer screens should not be visible to unauthorized
			 persons. If screen is viewable, change the screen to one that does not display
			 PHI or turn from the public.
(c)
										Passwords may not
			 be shared.
(d)
										Persons accessing a computer system must have unique
			 identification and password.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-13 - Business associate agreement

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The hybrid and affiliated covered
				entities as defined below will comply with the health insurance and portability
				act of 1996 "HIPAA" in regards to its use or disclosure of protected health
				information "PHI."
(B)
								Purpose of
			 Policy
The purpose of this policy is to ensure
				compliance with business associate requirements as defined in the privacy act
				under HIPAA regulations in C.F.R. 164.504(e) (2) or (e) (3) with regards to the
				use and disclosure of PHI under C.F.R. 164.502(e) (2).
(C)
								Procedure
(1)
									A business
			 associate addendum/agreement "BAA" must be fully- executed between the
			 university and all business associates as defined below, that perform any
			 function or activity as defined below, on behalf of the university involving
			 the use or disclosure of PHI where the business associate is not considered a
			 workforce member of a designated healthcare component of the university for
			 purposes of HIPAA.
(a)
										It is the responsibility of the university department
			 with the business associate "BA" relationship to ensure that an appropriate BAA
			 is fully executed between the university and the BA prior to the BA receiving
			 or gaining any access to PHI.
(b)
										The BAA must be
			 approved by the office of legal affairs in compliance with rule 3364-10-14 of
			 the Administrative Code (contract review and approval process).
(c)
										BAA signature
			 authority is incorporated into rule 3364-4008 of the Administrative Code
			 (delegation of signature authority for documents that bind the
			 university).
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-14 - Photographing, videotaping, filming, video recording

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo "UT" permits
				photographic imaging, video/audio recordings, filming, utilizing negatives or
				films prepared from such photographs and/or other means of recording and
				reproducing images, to be referred to as "photographs" going forward, for
				purposes of teaching, staff development, medical/healthcare education,
				documentation, to enhance patient care and/or publicity. There is a fundamental
				responsibility to ensure that photographs are used in a reasonable manner in
				order to adhere to the integrity of protected health information "PHI,"
				individual rights to privacy, quality of patient care and efficient
				operations.
(B)
								Purpose of policy
The purpose of this policy is to ensure
				the responsible use of the various types of photographs in order to ensure
				employee and patient privacy and comply with health insurance portability and
				accountability act "HIPAA" and other applicable laws and regulations including
				the joint commission standards.
(C)
								Consents
(1)
									Patient consent -
			 identity not disclosed
UT patients in all areas/clinics sign
				the patient general consent states; "I consent to the making of photographs or
				other images for medical purposes and also scientific or educational purposes
				as long as my identity is not disclosed. I will advise the university of Toledo
				if I wish to withdraw this consent."
(2)
									No consent
			 needed
A consent is not required when taking
				photographs for the sole purpose of documentation in the patient's medical
				record.
(3)
									Consent - identity disclosed
Photographs that identify the person(s)
				taken for the purposes of teaching, staff development, medical/healthcare
				education and/or publicity purposes must always have a valid, complete, and
				duly authorized consent on file - consent form "LG017."
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-90 - Guidelines for Protected Health Information › Section 3364-90-15 - Reporting of security breach of protected health information including personal health information

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The hybrid and affiliated covered
				entity is committed to ensuring the privacy and security of protected health
				information "PHI" and are aware of the inherent vulnerabilities that exist in
				the maintenance of such information. The university of Toledo "UT" recognizes
				the need for safeguards to protect PHI and the importance of notifying
				individuals when their unsecured PHI is subject to a breach.
(B)
								
			 Purpose of policy
The purpose of this policy is to
				outline the processes and procedures to:
(1)
									Determine whether
			 the security or privacy of PHI has been compromised.
(2)
									Ensure compliance
			 with notification and reporting requirements.
A report of an unauthorized use,
				access, disclosure or acquisition of "unsecured" PHI which has occurred or
				which is reasonably believed to have occurred will be investigated,
				notifications provided and the incident(s) reported in compliance with federal
				and state laws. Please refer to rule 336490-01 of the Administrative Code
				(release of health information), for guidance for permissible uses and
				disclosure of PHI or contact the privacy office.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-1 - Operation of State Library Board › Section 3375-1-01 - Rules and regulations for operation of the state library board

Current through all regulations passed and filed through July 1, 2024
(A)
								
								By June
			 thirtieth of each year the state library board
			 shall approve the schedule of regular meetings for the upcoming fiscal year.
(1) Meetings shall be held at the state
			 library unless otherwise designated by the president in the call.
(2) The secretary of the board, subject to
			 the approval of the president, shall prepare the agenda for each meeting. Any
			 member of the state library board may request the secretary to place a specific
			 item on the agenda.
(3) The president shall preside at all
			 meetings and shall perform such duties as are usually performed by such officer
			 and those required by the rules and resolutions of the board. The
			 vice-president shall, in the absence of the president, perform his/her duties.
(4) Generally observed
			 parliamentary rules not in conflict with these bylaws shall be observed in
			 conducting the meetings. The order of business shall be as follows:
(a) Roll call
(b) Minutes of preceding meeting
(c) Public participation time
(d) Federal Library Services and Technology
			 Act business.
(e) Report of the
			 state librarian
(f) Election of
			 officers, during the June meeting prior to the beginning of each fiscal
			 biennium
(g) Unfinished business
(h) New business
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-2 - State Grants › Section 3375-2-05 - Grants

Current through all regulations passed and filed through July 1, 2024
(A) Grants are made
			 by the state library board to carry out the several purposes of the statutes
			 and the federal library development programs for which the state library board
			 is responsible.
(B) Grants may be
			 made for the improvement of library services according to purposes, policies,
			 and priorities in the state plan for administration of the federal Library
			 Services and Technology Act as adopted by the state library board, and approved
			 by the federal institute of museum and library services. These grants from
			 federal Library Services and Technology Act funds include those for: improving
			 access to information resources for Ohio residents through the effective use of
			 technology; developing and maintaining a system for the access and delivery of
			 library resources to all Ohio residents; ensuring equal access to library
			 resources for the underserved; or for other purposes as may be authorized in
			 the future by federal law. Grants may be made from state funds or from any
			 other sources.
R.C.
				119.032 review dates:
				10/31/2013 and
				10/31/2018
Promulgated
				Under:
				119.03
Statutory Authority:
				3375.01
Rule Amplifies:
				3375.82
Prior Effective Dates: 5/31/74,
				8/21/00
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-2 - State Grants › Section 3375-2-06 - Administration of grants

Current through all regulations passed and filed through July 1, 2024
(A) Each library or library organization
			 receiving funds or grants shall certify to the state library board that it is
			 complying with all the laws of the state of Ohio.
(B) Proposals and applications for grants
			 shall be prepared and submitted in a form determined by the state librarian.
(C) Recipients of funds or grants
			 will keep adequate records of expenditures and fiscal control, and provide all
			 reports and supporting documents which the state library or the state or
			 federal auditors might require in such form as they may require.
R.C.
				119.032 review dates:
				10/31/2013 and
				10/31/2018
Promulgated
				Under:
				119.03
Statutory Authority:
				3375.01
Rule Amplifies:
				3375.82
Prior Effective Dates: 5/31/74,
				8/18/00
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-2 - State Grants › Section 3375-2-08 - Ohio Public Library Information Network (OPLIN)

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
In carrying out its responsibilities under Chapter 3375. of the
				Revised Code the state library board will approve the Ohio public library
				information network (OPLIN) biennial budget with the biennial budget request of
				the state library. OPLIN shall electronically link public libraries so that
				equity of access to information is assured for all Ohio citizens.
(B) Planning for the Ohio Public
			 Library Information Network
(1) The Ohio
			 Public Library Information Network shall be governed by a board of eleven
			 trustees appointed by the state library board.
(a) Trustees shall be appointed from among:
(i) Past and present members of boards of
			 trustees of Ohio public libraries and
(ii) Staff from Ohio public libraries
			 participating in OPLIN.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-3 - Depository Libraries for Materials Incorporated Into Administrative Code › Section 3375-3-01 - Depository libraries for materials incorporated by reference

Current through all regulations passed and filed through July 1, 2024
(A)  In carrying out its responsibilities under Ohio Revised
				Code section 3375-01(J), the state library board hereby designates the following libraries to serve as depository libraries for texts or other material that have been incorporated by reference into Administrative Code:
"Central Depository: State Library of Ohio, 274 East First
				Avenue, Columbus, Ohio 43201.
Northwest Depository: Toledo-Lucas County Public Library, 325
				Michigan Street, Toledo, Ohio 43604
									.
Northeast Depository: The Cleveland Public Library, 325
				Superior Avenue, Cleveland, Ohio 44114.
Southwest Depository: Public Library of Cincinnati and Hamilton
				County, 800 Vine Street, Cincinnati, Ohio 45202.
Southeast Depository: 
									Athens
				County Public Libraries,
				Athens Branch, 30 Home Street, Athens, Ohio 45701."
(B)  State agencies shall deposit with the state library of Ohio
				five copies of materials incorporated by reference into Administrative Code.
				The state library of Ohio shall distribute the materials to the other four
				designated libraries.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-4 - County District Library Boundaries › Section 3375-4-01 - Procedure for accepting and acting upon resolutions for establishment of county district libraries pursuant to division (E) of section 3375.01 of the Revised Code

Current through all regulations passed and filed through July 1, 2024
(A) The board of library trustees of a library desiring and
			 eligible to form a county library district under sections
			  3375.20 
			 to
			  3375.212 
			 of the Revised Code shall transmit in writing to the state librarian as
			 secretary of the state library board, a resolution requesting the formation of
			 a county district library. Such resolution should include the names of the
			 school districts to be included in the proposed county library district and the
			 reasons for the proposed action. The requesting board
			 shall furnish, on a form determined by the state librarian, the following
			 information and documentation:
(1)
									 Information as to the current boundaries of the
			 library district requesting formation of a county district
			 library;
(2)
									 The reasons why a change is desirable including
			 evidence that the change will ensure equitable access to library services for
			 all residents of the area;
(3)
									 The proposed new
			 library boundaries;
(4)
									 Resolutions from affected boards of library trustees
			 expressing their agreement or disagreement with the change; and
(5)
									 Any other
			 pertinent information relating to circumstances and other parties that might be
			 affected by a boundary change.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-4 - County District Library Boundaries › Section 3375-4-05 - Procedure for amending, defining and adjusting library boundaries upon application of the library districts, pursuant to divisions (F) to (I) of section 3375.01 of the Revised Code

Current through all regulations passed and filed through July 1, 2024
(A) One or more boards of library trustees
			 may apply to amend, define, and adjust their boundaries by communicating in
			 writing to the state librarian their desire that such action be taken.
			 Upon consolidation of two or more school districts or
			 upon the state library board's own initiative to eliminate areas of overlap the
			 board may define, amend, and adjust the boundaries of overlapping library
			 districts. The affected library boards
			 shall furnish, on a form determined by the state librarian, the following
			 information and documentation:
(1)
			 Information as to the current boundaries of the library districts making the
			 application;
(2) The reasons why a
			 change is desirable including evidence that the change
			 will ensure equitable access to library services for all residents of the
			 area;
(3) The proposed new
			 library boundaries ;
(4)
									Resolutions from
			 the affected boards of library trustees expressing their agreement or
			 disagreement with the change; and
(5) Any other
			 pertinent information relating to circumstances and other parties that might be
			 affected by a boundary change.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-5 - Accessing Confidential Personal Information › Section 3375-5-02 - Procedures for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For personal information systems,
				whether manual or computer systems, that contain confidential personal
				information, the agency shall do the following:
(A)
								 Criteria for
			 accessing confidential personal information. Personal information systems of
			 the agency are managed on a "need-to-know" basis whereby the information owner
			 determines the level of access required for an employee of the agency to
			 fulfill his/her job duties. The determination of access to confidential
			 personal information shall be approved by the employee's supervisor and the
			 information owner prior to providing the employee with access to confidential
			 personal information within a personal information system. The agency shall
			 establish procedures for determining a revision to an employee's access to
			 confidential personal information upon a change to that employee's job duties
			 including, but not limited to, transfer or termination. Whenever an employee's
			 job duties no longer require access to confidential personal information in a
			 personal information system, the employee's access to confidential personal
			 information shall be removed.
(B)
								 Individual's
			 request for a list of confidential personal information. Upon the signed
			 written request of any individual for a list of confidential personal
			 information about the individual maintained by the agency, the agency shall do
			 all of the following:
(1)
									 Verify the identity of the individual by a method that
			 provides safeguards commensurate with the risk associated with the confidential
			 personal information;
(2)
									 Provide to the individual the list of confidential
			 personal information that does not relate to an investigation about the
			 individual or is otherwise not excluded from the scope of Chapter 1347. of the
			 Revised Code; and
(3)
									 If all information relates to an investigation about
			 that individual, inform the individual that the agency has no confidential
			 personal information about the individual that is responsive to the
			 individual's request.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-5 - Accessing Confidential Personal Information › Section 3375-5-03 - Valid reasons for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
Pursuant to the requirements of
				division (B)(2) of section
				 1347.15 
				of the Revised Code, this rule contains a list of valid reasons, directly
				related to the State Library Board's exercise of its powers or duties, for
				which only employees of the agency may access confidential personal information
				(CPI) regardless of whether the personal information system is a manual system
				or computer system:
(A)
								 Performing the following functions constitute valid
			 reasons for authorized employees of the agency to access confidential personal
			 information:
(1)
									 Responding to a public records request;
(2)
									
			 Responding to a request from an individual for the list of CPI the agency
			 maintains on that individual;
(3)
									 Administering a
			 constitutional provision or duty;
(4)
									 Administering a
			 statutory provision or duty;
(5)
									 Administering an
			 administrative rule provision or duty;
(6)
									 Complying with
			 any state or federal program requirements;
(7)
									 Processing or
			 payment of claims or otherwise administering a program with individual
			 participants or beneficiaries;
(8)
									 Auditing
			 purposes;
(9)
									 Licensure [or permit, eligibility, filing, etc.]
			 processes;
(10)
									 Investigation or law enforcement purposes;
(11)
									
			 Administrative hearings;
(12)
									 Litigation,
			 complying with an order of the court, or subpoena;
(13)
									 Human resource
			 matters (e.g. hiring, promotion, demotion, discharge, salary/compensation
			 issues, leave requests/issues, time card approvals/issues);
(14)
									 Complying with
			 an executive order or policy;
(15)
									 Complying with
			 an agency policy or a state administrative policy issued by the department of
			 administrative services, the office of budget and management or other similar
			 state agency; or
(16)
									 Complying with a collective bargaining agreement
			 provision.
Ohio Administrative Code › Title 3375 - State Library Board › Chapter 3375-5 - Accessing Confidential Personal Information › Section 3375-5-04 - Confidentiality statutes

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or
				regulations or state statutes and administrative rules make personal
				information maintained by the agency confidential and identify the confidential
				personal information within the scope of rules promulgated by this agency in
				accordance with section
				 1347.15 
				of the Revised Code:
(A)
								 Releasing library record or patron information:
			 section
			  149.432 
			 of the Revised Code.
Five Year Review (FYR) Dates:
				10/14/2016 and
				10/14/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 3375.01,
				 1347.15
Rule Amplifies:
				 1347.15
Prior Effective Dates:
				8/12/2011
Ohio Administrative Code › Title 3377 - Ohio Higher Education Facility Commission › Chapter 3377-1 - Open Meeting Rule › Section 3377-1-01 - Open meeting rule

Current through all regulations passed and filed through July 1, 2024
(A) Authority
This rule is adopted in compliance with, and under the
				authority of, division (F) of section
				 121.22 
				of the Revised Code.
(B) Any
			 person may determine the time and place of all regularly scheduled meetings and
			 the time, place, and purpose of all special meetings by:
(1) Writing to the following address: "Ohio Higher Educational Facility Commission, c/o Ohio
			 Department of Higher Education,
			 25 South Front Street,  Columbus, Ohio 43215."
(2) Calling the following telephone number
			 during normal business hours: (614) 466-6000.
(3)
									Consulting the
			 Ohio higher educational facility commission website located at
https://ohefc.ohiohighered.org/
.
Ohio Administrative Code › Title 3377 - Ohio Higher Education Facility Commission › Chapter 3377-1 - Open Meeting Rule › Section 3377-1-02 - For the conduct of business

Current through all regulations passed and filed through July 1, 2024
(A)
								Organization
(1)The Ohio higher educational facility commission shall
			 organize for the conduct of business at its annual meeting by electing from its
			 membership a vice chair and a secretary. The chair shall be the member of the
			 commission designated as such by the governor of Ohio.
(2)
									The headquarters
			 of the commission shall be located in Columbus, Ohio.
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-1 - Principal Office › Section 3379-1-01 - Principal office

Current through all regulations passed and filed through July 1, 2024
The principal office of the Ohio arts council
				(hereinafter referred to as the "council") shall
				be located in Columbus, Ohio.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-01 - Annual meeting

Current through all regulations passed and filed through July 1, 2024
The annual meeting of the 
				council shall be held each year at such time as the executive committee shall
				designate.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977, 05/01/2000,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-02 - Special meetings

Current through all regulations passed and filed through July 1, 2024
Special meetings of the  council may be held upon call of the chair or, in
				the absence of the chair, by the
				vice chair. However, members of the council may not be
				reimbursed for expenses in attending more than four meetings per year.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-03 - Place of meeting

Current through all regulations passed and filed through July 1, 2024
The annual meeting of the  council shall be held at the principal office of the council or
				at any other place within the state designated by the executive committee.
				Special meetings shall be held at the place designated in the notice of such
				meeting, and all meetings shall be valid wherever held.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-04 - Notice

Current through all regulations passed and filed through July 1, 2024
Notice of each meeting of the council shall be given at least
				ten days prior to the date thereof, sending by any reasonable method, a copy of
				the notice to the members . Each notice shall specify the place, the day, the hour
				of the meeting, and, in the case of a special meeting, the nature of the
				business to be transacted.
Effective:
				2/21/2019
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 119.03
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-05 - Quorum

Current through all regulations passed and filed through July 1, 2024
A simple majority of the voting
				members of the  council shall
				constitute a quorum for the transaction of business and when a quorum is
				present, business may be transacted upon a simple majority vote of the
				voting members present at such meeting. In the
				absence of a quorum, any meeting may be adjourned  by a vote of the majority of the
				voting members present thereat, but no other
				business may be transacted.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-06 - Voting rights

Current through all regulations passed and filed through July 1, 2024
Each voting member of the council
				shall be entitled to one vote on any matter of business before the council and
				voting rights may not be exercised by proxy, unless
				subsequent changes to state law permit the use of proxies.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014
Ohio Administrative Code › Title 3379 - Ohio Arts Council › Chapter 3379-3 - Meetings › Section 3379-3-07 - Organization

Current through all regulations passed and filed through July 1, 2024
At every meeting, the
				chair
				of the  council, or in the absence
				of the chair, the vice
								chair, or
				in the absence of both, the secretary may act as chair. The
				secretary of the council may act as secretary at all meetings. In the absence
				of the secretary, the director
				shall perform all duties of the office of secretary as specified in rule 3379-7-05 of  the Administrative Code.
Five Year Review (FYR) Dates:
				11/16/2018 and
				11/16/2023
Promulgated
				Under:
				 111.15
Statutory Authority:
				 3379.04
Rule Amplifies:
				 3379.04
Prior Effective Dates: 01/31/1977,
				04/15/2014