reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 376 - Council on Judicial Complaints › Chapter 10 - Complaint Procedure › Section 376:10-1-11 - Service

Current through Vol. 41, No. 20, July 1, 2024
Service of documents, other than subpoenas, related to the investigatory process shall be by regular, prepaid mail.
Added at 16 Ok Reg 2533, eff 6-25-99
Oklahoma Administrative Code › Title 376 - Council on Judicial Complaints › Chapter 10 - Complaint Procedure › Section 376:10-1-12 - Disposition

Current through Vol. 41, No. 20, July 1, 2024
(a) After the complaint has been investigated to the extent desired by the majority of the Council, disposition as to the merits of the complaint shall be made by a majority vote.
(b) The complainant and the judge will be advised by mail of the Council's disposition of the complaint.
(c) Notification shall be made within (20) days of disposition.
(d) If the complaint has not been disposed within one hundred and twenty (120) days of the filing of the complaint, the complainant and the judge shall be provided with a status report reflecting that the investigation is continuing or has been completed.
(e) Neither a Council member nor the Administrative Secretary shall have any further communication with any party involved in the complaint regarding the merits of or action taken on the complaint.
Added at 16 Ok Reg 3593, eff 8-3-99 through 7-14-00 (emergency); Added at 17 Ok Reg 3336, eff 9-13-00
Oklahoma Administrative Code › Title 376 - Council on Judicial Complaints › Chapter 10 - Complaint Procedure › Section 376:10-1-13 - Communications

Current through Vol. 41, No. 20, July 1, 2024
Council members, and employees of the Council, shall not, unless required for the proper disposition of matters authorized by law, communicate directly or indirectly with any person or party, or in connection with any issue of law with any person, party or representative of a party except upon notice and opportunity for all parties to participate.
Added at 16 Ok Reg 2533, eff 6-25-99
Oklahoma Administrative Code › Title 376 - Council on Judicial Complaints › Chapter 10 - Complaint Procedure › Section 376:10-1-14 - Confidential records

Current through Vol. 41, No. 20, July 1, 2024
(a) All records relating to complaints, and the investigation and disposition thereof shall be kept confidential. The records shall not be open to public inspection.
(b) Files of investigations shall not be subject to disclosure to the extent such files would not be discoverable under state law, are protected by evidentiary privilege, contain the record of a lawfully constituted executive session, or contain the notes or personally created materials otherwise exempt from disclosure or discovery under applicable laws.
(c) Transcripts of Council proceedings, relating to a complaint, and the investigation and disposition thereof, shall not be available to any person or entity, unless filed with a petition for discipline before the Court on the Judiciary.
(d) A docket listing of all complaints filed and action taken thereon shall be maintained by the Administrative Secretary. The docket shall be a confidential record.
(e) Confidential records may be disposed after five (5) years, unless otherwise directed by the Council. Disposal shall be made using a method that protects the confidentiality of the records. The docket shall be a permanent record.
Added at 16 Ok Reg 2533, eff 6-25-99
Oklahoma Administrative Code › Title 376 - Council on Judicial Complaints › Chapter 10 - Complaint Procedure › Appendix A - Complaint

Current through Vol. 41, No. 20, July 1, 2024
Figure
				1
Added at 16 Ok Reg 76, eff 7-29-98 (emergency) ; Added at 16 Ok Reg 2533, eff 6-25-99
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Chapter is to describe the
				  organizational structure and function of the Office of Juvenile Affairs (OJA).
				  This Chapter indicates the legal bases of OJA, identifies OJA divisions and
				  units, and outlines other rules governing the overall operation of the
				  OJA.
Added at 14 Ok Reg 1839,
				  eff 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-2 - Legal Basis

Current through Vol. 41, No. 20, July 1, 2024
The Office of Juvenile Affairs (OJA) operates under the
				  statutory authority of "Oklahoma Juvenile Code", 10A O.S. § 2-1-101
et
				  seq.
Added at 14 Ok Reg 1839,
				  eff 6-2-97; Amended at 15 Ok Reg 2642, eff 7-1-98; Amended at 28 Ok Reg 1979,
				  eff 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-3 - Description of the Office of Juvenile Affairs

Current through Vol. 41, No. 20, July 1, 2024
Office of the Executive Director.
The Executive Director shall establish divisions within OJA
				  in addition to those required by 10A O.S. § 2-7-202 and may employ staff as
				  necessary to perform the duties of the Office of Juvenile Affairs as authorized
				  by statute. Organizational charts are available upon request from the Office of
				  the Executive Director.
Added at 14 Ok Reg 1839,
				  eff 6-2-97; Amended at 15 Ok Reg 2642, eff 7-1-98; Amended at 16 Ok Reg 2948,
				  eff 7-12-99; Amended at 17 Ok Reg 3119, eff 7-27-00; Amended at 21 Ok Reg 2418,
				  eff 7-1-04; Amended at 24 Ok Reg 1389, eff 7-1-07; Amended at 28 Ok Reg 1979,
				  eff 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-4 - Parental accountability [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 1839,
				  eff 6-2-97; Revoked at 15 Ok Reg 2642, eff
				  7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-5 - Board of Juvenile Affairs

Current through Vol. 41, No. 20, July 1, 2024
(a)
Composition.
The Board of Juvenile Affairs (Board), per 10A O.S. §
				2-7-101, is the governing body for OJA. The Board consists of nine (9) members;
				five (5) members appointed by the Governor, two (2) members appointed by the
				President Pro-Tempore of the Senate, and two (2) members appointed by the
				Speaker of the House, all members serve at the pleasure of their appointing
				authority.
(b)
Meetings.
Regularly scheduled meetings of the Board shall be held
				at places, dates, and times fixed by the Board and after appropriate notice.
				Special meetings may be called by the Chair or by five (5) members of the
				Board. Emergency meetings of the Board may be called as provided by Oklahoma
				statutes.
All meetings, including executive sessions, shall be
				  conducted in accordance with the provisions of the Open Meeting Act.
(c)
Voting.
A
				majority of members serving on the Board shall constitute a quorum.
(1) The acts of the majority of the members
				present at a meeting at which a quorum is present shall be the acts of the
				Board except that a vote of not less than four (4) members of the Board shall
				be required to amend these rules.
(2) A member may disqualify from a vote at
				any time and without explanation. A member who disqualifies from a vote shall
				be considered to be not present for purposes of that vote.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-6 - Rates and Standards Committee

Current through Vol. 41, No. 20, July 1, 2024
The Board of Juvenile Affairs (Board) is the official
				  rate-setting body for the programs administered by OJA. The Rates and Standards
				  Committee (Committee) is responsible for making recommendations to the Board
				  regarding fixed fiscal rates and standards for service contracts entered into
				  by OJA. The Rates and Standards Committee is not authorized to make decisions
				  regarding rate setting. The Committee's purpose is to advise and make
				  recommendations to the Board.
Added as 377:1-3-25 at
				  14 Ok Reg 279, eff 10-30-96 (emergency); Added at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-7 - Legal Base for Rates and Standards Committee

Current through Vol. 41, No. 20, July 1, 2024
The legal base for establishing fixed and uniform rates is
				  found at 10A O.S. 2-7-101(F)(6) and 74 O.S. § 85.7(A)(6).
Added as 377:1-3-26 at
				  14 Ok Reg 279, eff 10-30-96 (emergency); Added at 14 Ok Reg 1839, eff 6-2-97;
				  Amended at 15 Ok Reg 2642, eff 7-1-98; Amended at 28 Ok Reg 1979, eff
				  7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-8 - Rates and Standards Committee membership

Current through Vol. 41, No. 20, July 1, 2024
The Chair of the Rates and Standards Committee shall be a
				  member of the Board of Juvenile Affairs (Board) and shall be appointed by the
				  Board. In addition to the Chair, the Committee shall be comprised of the
				  Board's Finance Sub-Committee Chair, and the Executive Director of OJA, or
				  designee.
Added as 377:1-3-27 at
				  14 Ok Reg 279, eff 10-30-96 (emergency); Added at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-9 - Conduct of Committee meetings

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Committee meetings are called by either the Chair, Executive Director, or Board
				of Juvenile Affairs. A majority of the Committee constitutes a quorum.
				Recommendations of the Committee are approved by a majority of the members
				present and voting.
(b) During a
				meeting in which the Committee intends to vote on a rate setting recommendation
				for the Board of Juvenile Affairs, the public, vendors, or OJA staff shall
				provide evidence to support rate recommendations.
(c) A party requesting a rate shall supply
				the following information and data to justify the proposed rate recommendation:
(1) a description of the program or service,
				including the target population and an annual estimate of the number of
				juveniles to whom the service will be provided;
(2) any historical rate information regarding
				previous rates established for the program, or rates for similar programs or
				services if no rate exists;
(3) an
				explanation and cite of cite and explain any Federal, State, and other
				regulations and standards which apply;
(4) the rate being proposed, a summary of the
				program and cost variables included in the rate, and a program and fiscal
				impact statement on the juvenile justice system;
(5) the operational budget and narrative
				justification for each budget category, including the methodology and cost
				computations used to arrive at the proposed rate; and
(6) an estimated total cost of the service.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-10 - Public hearing regarding a fixed rate

Current through Vol. 41, No. 20, July 1, 2024
(a) Any comments from OMES, whether made in
				person or in writing, are included in the minutes of the Board
				meeting.
(b) During the Board
				meeting, the Chair of the Rates and Standards Committee, or a designee, shall
				present the proposed rate and provide the Committee's recommendation to the
				Board.
(c) After the Chair's
				presentation, interested parties shall be given the opportunity for public
				comments regarding the proposed rates. Each rate must be openly and separately
				discussed before the Board's vote. The Board may vote to approve, deny, or
				modify the recommendation of the Rates and Standards Committee.
Added as
					 377:1-3-29
					 at 14 Ok Reg 279, eff 10-30-96 (emergency) ; Added at 14 Ok Reg 1839, eff
					 6-2-97 ; Amended at 15 Ok Reg 2642, eff 7-1-98 ; Amended at 30 Ok Reg 700, eff
					 6-1-13
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-11 - Executive Director

Current through Vol. 41, No. 20, July 1, 2024
(a) The OJA
				Executive Directoris appointed by the Governor and shall report agency business
				directly to the Board. As the OJA administrator, the Executive Director is
				responsible establishing internal policy and procedures for the administration
				of OJA.
(b) The Executive Director
				shall be responsible for selecting staff or contracting with personnel capable
				of carrying out OJA's mission, goals, and statutory requirements.
Added at 14 Ok Reg 1839,
				  eff 6-2-97; Amended at 21 Ok Reg 2418, eff 7-1-04; Amended at 24 Ok Reg 1389,
				  eff 7-1-07; Amended at 28 Ok Reg 1979, eff
				  7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-12 - Chief of Staff of OJA [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 1839,
				  eff 6-2-97; Amended at 15 Ok Reg 2642, eff 7-1-98; Amended at 17 Ok Reg 3119,
				  eff 7-27-00; Amended at 21 Ok Reg 2418, eff 7-1-04; Amended at 24 Ok Reg 1389,
				  eff 7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-13 - Severability

Current through Vol. 41, No. 20, July 1, 2024
If a court of competent jurisdiction finds any rule or part
				  of a rule in this Title to be unenforceable, the finding does not impair or
				  invalidate the remaining rules in this Title. The remaining rules are valid and
				  enforceable to the fullest extent of the law.
Added at 14 Ok Reg 1839,
				  eff 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 1 - Function and Structure of the Office of Juvenile Affairs › Section 377:1-1-14 - Documentation standards

Current through Vol. 41, No. 20, July 1, 2024
All activities, administrative and operational, within OJA
				  shall be performed in a manner resulting in an audit trail; consisting of dual
				  controls; and complying with Generally Accepted Accounting Principles (GAAP),
				  Governmental Accounting Standards Board (GASB), and other fundamentals of sound
				  financial management.
Added at 14 Ok Reg 1839,
				  eff 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 3 - Board of Juvenile Affairs › Section 377:1-3-25 - Purpose [SUPERSEDED by 377:1-1-6]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 279,
				  eff 10-30-96 (emergency); Added as 377:1-1-6 at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 3 - Board of Juvenile Affairs › Section 377:1-3-26 - Legal base [SUPERSEDED by 377:1-1-7]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 279,
				  eff 10-30-96 (emergency); Added as 377:1-1-7 at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 3 - Board of Juvenile Affairs › Section 377:1-3-27 - Rates and Standards Committee membership [SUPERSEDED by 377:1-1-8]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 279,
				  eff 10-30-96 (emergency); Added as 377:1-1-8 at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 3 - Board of Juvenile Affairs › Section 377:1-3-28 - Conduct of Committee meetings [SUPERSEDED by 377:1-1-9]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 279,
				  eff 10-30-96 (emergency); Added as 377:1-1-9 at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 1 - Function and Structure of the Office of Juvenile Affairs › Subchapter 3 - Board of Juvenile Affairs › Section 377:1-3-29 - Board meeting in which the Board may vote for a fixed rate [SUPERSEDED by 377:1-1-10]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg 279,
				  eff 10-30-96 (emergency); Added as 377:1-1-10 at 14 Ok Reg 1839, eff
				  6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 1 - DIRECTOR OF GOVERNMENT RELATIONS [REVOKED] › Section 377:3-1-1 - Director of Government Relations [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 15 Ok Reg
					 2646, eff 7-1-98; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-20 - Legal base and authority

Current through Vol. 41, No. 20, July 1, 2024
The State's legal basis and authority for the rules and
					 procedure in this subchapter are found in 10A O.S., §§ 1-2-101, 1-2-102,
					 2-7-302, and 2-7-603.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 18 Ok Reg 2614, eff 7-1-01; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-21 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this
					 Subchapter, have the following meaning, unless the context clearly indicates
					 otherwise:
"Abuse"
is defined in Title 10A O.S., §
										1-1-105,
					 for purposes of this subchapter abuse includes sexual harassment.
"Advocate defender"
means the institutional
					 staff member responsible for:
(A) assuring that juveniles in custody have available and
					 understand grievance channels;
(B) monitoring and reviewing grievance procedures;
(C) conducting the tentative release date hearings with
					 juveniles and attending parole hearings;
(D) supervising the communication of grievance procedure to
					 staff and juveniles;
(E) facilitating resolutions and regularly reviewing
					 informal grievances;
(F) ensuring allegations of abuse and neglect are properly
					 reported to the Advocate General of the Office Of Juvenile Affairs; and
(G) ensuring that allegations of caretaker misconduct by a
					 person responsible for a child residing in an OJA secure facility not rising to
					 the level of abuse or neglect are reported to the Advocate General of the
					 Office of Juvenile Affairs.
"Caretaker"
with regard to juveniles in the
					 Office of Juvenile Affairs' custody means an agent or employee of a public or
					 private institution or a public or private residential home above the level of
					 foster care.
"Caretaker Misconduct"
is defined in
					 Department of Human Services' Rule OAC:340:2-3-2.
"Grievance coordinator"
means a group home
					 staff member responsible for:
(A) assuring that juveniles in custody have available and
					 understand grievance channels;
(B) monitoring and reviewing grievance procedures and
					 hearings;
(C) supervising the communication of grievance procedure to
					 staff and juveniles; and
(D) regularly reviewing informal grievances and
					 resolutions.
"Neglect"
is defined in Title 10A O.S., §
										1-1-105.
"Sexual harassment"
as used in this subchapter
					 is defined in
					 28 C.F.R. §
											115.6.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff 7-1-01; Amended at 21 Ok Reg 2419, eff
					 7-1-04; Amended at 27 Ok Reg 2178, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-22 - The Advocate General

Current through Vol. 41, No. 20, July 1, 2024
The Advocate General is the chief advocate for the rights
					 of juveniles in the legal or physical custody of the Office of Juvenile Affairs
					 (OJA). The Advocate General is responsible for providing oversight,
					 recommendations, and necessary action to ensure that juveniles in OJA
					 placements are afforded their legal rights and to ensure their safety. The
					 Advocate General:
(1) is an objective
				  advisor to OJA administrators;
(2)
				  is an attorney capable of independent action;
(3) reports to the Executive Director;
				  and
(4) is responsible to the Board
				  of Juvenile Affairs regarding the care of juveniles in OJA custody.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff
					 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-23 - Job duties

Current through Vol. 41, No. 20, July 1, 2024
The job duties of the Advocate General (AG) are provided in
					 (1)- (11) of this Section.
(1) The AG
				  shall supervise staff assigned to secure juvenile facilities as advocate
				  defenders.
(2) The AG shall inquire
				  into and make recommendations to the appropriate Division Director regarding
				  juvenile-related grievances which are not resolved at the facility
				  level.
(3) The AG shall monitor the
				  system to ensure that allegations of abuse or neglect of a child who is in OJA
				  custody and placed in a facility operated by or under contract with OJA are
				  reported as provided by law.
(4)
				  The AG shall coordinate any hearings or meetings of administrative review
				  committees conducted as a result of investigations or unresolved
				  grievances.
(5) The AG shall make
				  recommendations to the OJA Executive Director and appropriate Division Director
				  pursuant to
				  377:3-1-25;
(6) The AG shall provide reports on grievance
				  procedures, hearings, and investigations to the Executive Director of OJA, the
				  Board of Juvenile Affairs, and to other persons or entities as necessary to
				  facilitate system responsiveness.
(7) The AG shall forward an abstract of
				  grievances which are not resolved in favor of the person filing the grievance,
				  and which have exhausted all available levels of appeal, to the Office of
				  Juvenile System Oversight, the Executive Director, and the OJA Board of
				  Juvenile Affairs.
(8) The AG shall:
(A) monitor rules and practices of OJA and
				  its contractors to ensure compliance with juveniles' rights;
(B) report the number and types of
				  investigations at juvenile facilities at least quarterly to the OJA Board of
				  Juvenile Affairs in open meeting; and
(C) make additional reports to the OJA Board
				  of Juvenile Affairs as needed.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-24 - Staff

Current through Vol. 41, No. 20, July 1, 2024
In order to assure that OJA and contract facility staff are
					 aware of the rights of juveniles and the responsibilities of staff, the
					 facility administrator or designee shall give each staff member a copy of the
					 rules in this Part as part of a new staff member's orientation. The facility
					 director shall assure that each staff member receives an initial orientation on
					 the rules in this Part within 30 days of employment and comprehensive training
					 at least annually. The Advocate General or designee along with the facility
					 administrator shall share the responsibility for training staff. The facility
					 administrator or designee shall maintain a system to document compliance with
					 the training requirement.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 18 Ok Reg 2614, eff 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-25 - Abuse, neglect, and caretaker misconduct of a child in OJA custody and placed in a secure facility or other facility operated by or through contract with OJA

Current through Vol. 41, No. 20, July 1, 2024
(a)
Requirements for reporting incidents of abuse and neglect.
Title
				  10A O.S., §
										1-2-101
				  requires every person who, in good faith and exercising due care, has reason to
				  believe that a child under the age of eighteen (18) is a victim of abuse or
				  neglect to report the condition or incident to the appropriate office for
				  investigation through the DHS statewide centralized hotline. For purposes of
				  the reporting requirements for this subchapter, abuse is defined in Title 10A
				  O.S., §
										1-1-105,
				  and shall include sexual harassment. An employee who, in good faith and
				  exercising due care, has reason to believe that a child is a victim of abuse or
				  neglect shall make an immediate, verbal or email report, as required by 10A
				  O.S., § 1-2-101 and to the supervisor who shall ensure a report is made to the
				  OJA Office of Advocate General, or as required by 10A O.S., § 1-2-102 to the
				  DHS hotline, when:
(1) the employee has
				  reason to believe such child has been the victim of abuse or neglect;
(2) a child, parent, guardian, or
				  other person makes an allegation of abuse or neglect of such child.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-26 - Advocate General procedures during an abuse, neglect, or caretaker misconduct investigation for other than OJA secure institutions

Current through Vol. 41, No. 20, July 1, 2024
(a) Upon receiving
				  a report from OCA concerning an investigation of abuse, neglect, or caretaker
				  misconduct, the Advocate General shall send a copy of the report to the
				  facility administrator and notify the Executive Director or appropriate
				  Division Director. If a facility administrator is named as an accused caretaker
				  in the allegation, the report shall be forwarded to the Chair of the Board of
				  Directors of the facility or to the Director of the state agency operating the
				  facility.
(b) If OCA confirms
				  findings of abuse, neglect, or caretaker misconduct, the Advocate General shall
				  request appropriate corrective action within 21 days of the Advocate General's
				  receipt of OCA
'
s report.
(c) Even if abuse, neglect, or caretaker
				  misconduct is not confirmed by OCA, the Advocate General may recommend to the
				  Executive Director appropriate measures to address systemic or individual
				  concerns raised during the course of the OCA investigation.
(d) Upon receipt of OCA
'
s
				  report, the facility administrator, OJA administration, or Advocate General on
				  behalf of a juvenile who is the subject of the report may request that the DHS
				  Grievance Abuse Review Committee (GARC) review its findings and return a
				  different result.
(e) OCA
				  investigative reports, records, files, and audio tapes are considered
				  confidential under Title 10A O.S., §
										1-6-102.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff 7-1-01; Amended at 21 Ok Reg 2419, eff
					 7-1-04; Amended at 24 Ok Reg 1392, eff 7-1-07; Amended at 27 Ok Reg 2178, eff
					 7-15-10; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-27 - OJA grievance policy

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  It is OJA's intent to establish and maintain a fair, simple, and speedy system
				  for resolution of grievances of all OJA-custody juveniles. The grievance policy
				  and procedure is designed to provide an OJA-custody juvenile with a way to have
				  another person review and, when appropriate, correct problems the juvenile is
				  having.
(b) A juvenile may file a
				  grievance regarding:
(1) the conditions of
				  confinement, action of staff, and incidents occurring within or under the
				  authority and control of the Office of Juvenile Affairs.
(2) any decision, behavior, or action by an
				  OJA employee or contractor, or by another juvenile in OJA custody. Any
				  grievance regarding allegations of abuse, including sexual abuse and sexual
				  harassment, or neglect, shall be forwarded to the DHS hotline.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-28 - General Grievance Procedure

Current through Vol. 41, No. 20, July 1, 2024
(a)
Informal grievances.
(1)
				  Informal grievances are issues relating to daily life at the juvenile's
				  placement, which can be resolved at the facility or local level. Informal
				  grievances include, but are not limited to:
(A) grooming and hygiene;
(B) clothing;
(C) cottage cleanliness;
(D) food;
(E) disrespect not involving threats of
				  harm;
(F) restrictions;
				  or
(G) routine problems with the
				  JSU; i.e., complaints against a JSU worker.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-29 - Grievance procedure for JSU

Current through Vol. 41, No. 20, July 1, 2024
Grievances received by a JSU worker shall be routed to the
					 designated JSU grievance coordinator for appropriate processing in accordance
					 with this section. If the grievance concerns JSU, it shall be handled as an
					 Informal Grievance as described in section 377-1-28 (a) and routed to the
					 assistant district supervisor in that county for possible resolution within
					 three working days. If the juvenile does not accept the proposed resolution,
					 the grievance can be appealed to the district supervisor and shall be resolved
					 within five working days. If the grievant does not accept the resolution, the
					 grievance must be appealed as a Formal Grievance to the Advocate General as
					 described in OAC: 377-1-28 (b) and (c).
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff
					 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-30 - Grievance procedures for group homes and contract facilities

Current through Vol. 41, No. 20, July 1, 2024
Group homes and contract facilities.
Contract
					 facilities, youth shelters, and crisis intervention centers shall develop
					 grievance policies and procedures consistent with those as contained in OAC
					 377:3-1-27
					 and 28.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff 7-1-01; Amended at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-31 - Monitoring and evaluation

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this section is to describe the process by
					 which the Advocate General monitors and evaluates group home and institutional
					 grievance systems.
(1) The grievance
				  coordinator or advocate defender may request a personal visit with the Advocate
				  General on an as-needed basis.
(2)
				  If the grievance coordinator or advocate defender becomes aware of any program
				  deficiencies or service program omissions which result in individual group home
				  or community-based problems, the grievance coordinator or advocate defender
				  shall write a special report to the Office of the Advocate General about the
				  program deficiencies or omissions. The grievance coordinator or advocate
				  defender shall write the special report even when a grievance has not been
				  filed. The grievance coordinator or advocate defender shall send copies of the
				  report to the group home supervisor and the affected Division Director. The
				  grievance coordinator or advocate defender shall maintain the master grievance
				  log and grievance files and shall report grievance statistical information to
				  the Office of Advocate General monthly.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff 7-1-01; Amended at 24 Ok Reg 1392, eff
					 7-1-07; Amended at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-32 - Notice to the Executive Director

Current through Vol. 41, No. 20, July 1, 2024
The Advocate General shall keep the Executive Director
					 timely and closely advised of any action taken by or initiated at the request
					 of the Advocate General. The Advocate General shall forward copies of all
					 reports, memoranda, or correspondence to the Executive Director which is
					 originated by or at the request of the Advocate General. The Advocate General
					 shall also meet with the Executive Director when necessary for the purpose of
					 briefing the Executive Director regarding concerns, issues, or observations
					 noted by the Advocate General in the performance of his or her
					 duties.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff
					 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-33 - Coordination with other OJA divisions

Current through Vol. 41, No. 20, July 1, 2024
In carrying out his or her duties, the Advocate General
					 shall coordinate his or her activities with the Agency divisions by:
(1) gathering information and observations
				  needed for oversight activity;
(2)
				  producing and distributing reports documenting findings of visits including
				  identifying areas of noncompliance; and
(3) communicating and coordinating to improve
				  planning, programs, and policy based upon information and findings resulting
				  from monitoring activities.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff
					 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-34 - Coordination with other monitoring entities

Current through Vol. 41, No. 20, July 1, 2024
(a) The Advocate General shall coordinate
				  with the Department of Human Services' Office of Client Advocacy, the Oklahoma
				  Commission on Children and Youth's Office of Juvenile System Oversight, or such
				  other government entities which possesses overlapping or concurrent
				  jurisdiction of OJA juveniles or placements, in conducting the Advocate
				  General's activities. The Advocate General shall perform the following
				  functions with these entities:
(1)
				  communicate and coordinate, whenever possible, the scheduling of on-site visits
				  to programs and facilities to control disruptions of operations by monitoring
				  entities;
(2) compare and
				  consolidate program information and data needed to minimize duplicate
				  requests;
(3) provide copies of
				  Advocate General reports or grievances when requested;
(4) meet with staff to discuss issues that
				  are of common concern to all offices; and
(5) receive reports from said agencies which
				  raise issues of concern affecting OJA juveniles or policy.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-35 - Conflict of interest

Current through Vol. 41, No. 20, July 1, 2024
If the Advocate General determines that a conflict of
					 interest may affect his or her ability to proceed in a certain matter, he or
					 she shall immediately refer the case to the Executive Director for appropriate
					 action which may include referral to the Advocate General of the Department of
					 Human Services.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99; Amended at 18 Ok Reg 2614, eff
					 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 3 - OFFICE OF THE ADVOCATE GENERAL › Section 377:3-1-36 - Mandatory annual review of rules

Current through Vol. 41, No. 20, July 1, 2024
Rules for the Office of the Advocate General shall be
					 reviewed annually by the Advocate General and appropriate staff. The Advocate
					 General shall present recommendations for approval of any rule modification,
					 amendment, or deletion to Board of Juvenile Affairs no later than the December
					 Board meeting of each successive year.
Added at 13 Ok Reg
					 3887, eff 8-21-96 (emergency); Added at 14 Ok Reg 1842, eff 6-2-97; Amended at
					 16 Ok Reg 465, eff 11-23-98 (emergency); Amended at 16 Ok Reg 2949, eff
					 7-12-99
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 5 - MEDIA AND COMMUNITY RELATIONS › Section 377:3-1-46 - General provisions

Current through Vol. 41, No. 20, July 1, 2024
It is the policy of OJA to encourage interaction with the
					 public and the media. The Communications Department, which reports to the
					 Executive Director and Chief of Staff of OJA, coordinates public information
					 activities. OJA staff shall coordinate all media relations, media contacts,
					 news releases, news conferences and other media communications through the
					 Communications Department.
Added at 14 Ok Reg
					 1842, eff 6-2-97; Amended at 16 Ok Reg 2957, eff 7-12-99; Amended at 24 Ok Reg
					 1392, eff 7-1-07; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 5 - MEDIA AND COMMUNITY RELATIONS › Section 377:3-1-47 - Media access to OJA

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The Director of Communications, or, if unavailable, the Executive Director,
				  Chief of Staff, or designee shall grant the news media access to a juvenile
				  under conditions which ensure:
(1) the
				  preservation of the juvenile's right to privacy;
(2) the preservation of the juvenile's
				  confidentiality; and
(3) the
				  maintenance of order and security when the juvenile is in an out-of-home
				  placement.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 1 - Office of the Executive Director › Part 5 - MEDIA AND COMMUNITY RELATIONS › Section 377:3-1-48 - Volunteer program

Current through Vol. 41, No. 20, July 1, 2024
The Office of Juvenile Affairs, in its mission to provide
					 quality services, shall recruit and utilize volunteers in group homes,
					 institutions, and field offices. The State Office Volunteer Program Supervisor
					 is responsible for assisting program and facility administrators, supervisors,
					 and coordinators in developing and implementing a quality volunteer program.
					 The facility or program volunteer coordinator supervises all aspects of
					 volunteer recruitment, screening, selection, training, and program development
					 and ensures that policy and standards are followed. The coordinator shall work
					 with civic groups, public agencies, or private businesses in order to enhance
					 volunteerism.
(1)
Requirement of
				  volunteers.
A volunteer who serves on more than a one-time basis is
				  subject to the following:
(A) be at least 18
				  years of age;
(B) complete an
				  interview and selection process by an institutional, facility, or program
				  coordinator;
(C) complete all
				  application forms and give consent for security check;
(D) agree, in writing, to the confidentiality
				  requirements regarding residents and clients and agree to support and follow
				  OJA policies;
(E) attend an
				  orientation and training session for institution and program policy and
				  procedures for working with residents and clients;
(F) if a full-time volunteer (40 hours per
				  week), complete the same training as a full-time staff member and complete the
				  additional training per year required of full-time staff who work directly with
				  residents and clients;
(G) if
				  transporting residents or clients, provide adequate auto liability insurance
				  coverage and display proof of this at the volunteer orientation
				  session;
(H) carry proper
				  identification while on duty which identifies him or her as a volunteer for
				  OJA; and
(I) when performing
				  professional services, must provide documentation of each certificate of
				  license.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 1 - GENERAL PROVISIONS › Section 377:3-3-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Subchapter is to describe the functions
					 and responsibilities of the Office of General Counsel
					 Services.
Added at 14 Ok Reg
					 1851, eff 6-2-97; Amended at 15 Ok Reg 2647, eff
					 7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 1 - GENERAL PROVISIONS › Section 377:3-3-2 - Legal base

Current through Vol. 41, No. 20, July 1, 2024
The statutory authorization for the Office of General
					 Counsel Services is found in 10A O.S., § 2-7-201(D).
Added at 14 Ok Reg
					 1851, eff 6-2-97; Amended at 15 Ok Reg 2647, eff 7-1-98; Amended at 16 Ok Reg
					 2959, eff 7-12-99; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 1 - GENERAL PROVISIONS › Section 377:3-3-3 - Duties and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
The Office of General Counsel Services provides legal
					 services to the Office of Juvenile Affairs (OJA), and members of the Board of
					 Juvenile Affairs acting in the scope of their official capacities, the
					 Executive Director of the Office of Juvenile Affairs (OJA), the Chief of Staff
					 of OJA, and all other OJA employees acting in the course or scope of their
					 employment.
Added at 14 Ok Reg
					 1851, eff 6-2-97; Amended at 15 Ok Reg 2647, eff 7-1-98; Amended at 16 Ok Reg
					 2959, eff 7-12-99; Amended at 24 Ok Reg 1392, eff
					 7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 1 - GENERAL PROVISIONS › Section 377:3-3-4 - State legislation [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1851, eff 6-2-97; Revoked at 15 Ok Reg 2647, eff
					 7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 3 - DIVISION OF THE PAROLE BOARD [Revoked] › Section 377:3-3-15 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1851, eff 6-2-97; Revoked at 15 Ok Reg 2647, eff
					 7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 3 - DIVISION OF THE PAROLE BOARD [Revoked] › Section 377:3-3-16 - Mission [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1851, eff 6-2-97; Revoked at 15 Ok Reg 2647, eff
					 7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 3 - DIVISION OF THE PAROLE BOARD [Revoked] › Section 377:3-3-17 - Legal base [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1851, eff 6-2-97; Revoked at 15 Ok Reg 2647, eff
					 7-1-98
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 3 - Office of General Counsel Services › Part 3 - DIVISION OF THE PAROLE BOARD [Revoked] › Section 377:3-3-18 - Tentative release hearings [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1851, eff 6-2-97; Revoked at 15 Ok Reg 2647, eff
					 7-1-98