Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.6 - Administrative policy regarding social events sponsored by registered student organization

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. This policy shall govern all
			 social events sponsored by registered student organizations held on any Kent
			 state university campus.
(B)
			 Definitions. A "social event" is a non-academic event on any Kent state
			 university campus where entertainment sponsored by a registered student
			 organization is scheduled to begin or continue after nine p.m., and will be
			 attended by both Kent state university students and non-Kent state university
			 students.
(C) Implementation.
(1) All social events must be registered by
			 the student organization with university events and conference services no less
			 than forty-five days from the anticipated date of the event.
(2) Upon acceptance of the completed
			 registration materials, the student organization must attend an event safety
			 and planning meeting as scheduled by the university events and conference
			 services.
(3) All social events on
			 any Kent state university campus shall end no later than midnight for event
			 scheduled Sunday through Thursday evenings; and no later than one a.m. for
			 events scheduled Friday and Saturday evenings. Ending times are subject to
			 change depending upon space availability, contiguously scheduled events, and/or
			 normal hours of operation.
(4)
			 Attendees and guests at social events must be either:
(a) Registered and currently enrolled Kent
			 state university students; or
(b)
			 Non-student guests accompanied by a current Kent state university student (one
			 guest per student). Guests must be at least eighteen years of age, be able to
			 provide an acceptable form of identification upon request, and sign-in, in
			 order to be admitted to the event.
The Kent state university student is responsible for
				registering the guest in accordance with university procedures and by doing so
				agrees to be responsible (to the extent permitted by law and university policy)
				for the guest's actions including but not limited to damage to property.
				Non-student guests who are not registered shall not be admitted to the
				event.
For example, if a guess is ordered to leave the event by
				security, university staff, or the student organization representative, the
				sponsoring student will be required to leave the event as well.
(5) Social events under
			 this policy shall not be advertised by the sponsoring organization through
			 off-campus radio, television or newspapers.
(6) The dean of students, or regional campus dean, may grant exceptions to
			 this rule.
Organizations requesting an exemption must do so in writing no
				later than ten days prior to the scheduled event.
(7) If the special events security
			 committee, or regional campus dean, determines
			 additional security is necessary for the event, the student organization shall
			 be notified and shall be responsible for any additional costs directly related
			 to the event.
(8) University
			 departments that are co-sponsoring any social event with a registered student
			 organization are strongly encouraged to consult the center for student
			 involvement.