Oklahoma Administrative Code › Title 595 - Department of Public Safety › Chapter 1 - General Rules of the Department of Public Safety › Subchapter 9 - Inspection and Copying of Final Orders, Decisions, Opinions and Open Records › Section 595:1-9-5 - Obtaining open records

Current through Vol. 41, No. 20, July 1, 2024
(a)
General guidelines.
Records of the Department, as defined in
				595:1-9-3, will be made available
				in accordance with rules
				595:1-9-1 through
				595:1-9-10. All requests for
				records must be in writing and submitted using a form prescribed by the
				Department. The forms are available at the Department's principal place of
				business or at www.ok.gov/dps. Fees and charges may be collected for copies,
				materials, certification, searches, and other activities relating to records as
				allowed by law and in accordance with these rules. Requests that do not comply
				with these rules may not be fulfilled.
(b)
Principal place of business.
Records may only be obtained from the principal place of business of the
				Department of Public Safety, located at 3600 North Martin Luther King Avenue,
				Oklahoma City, OK 73111.
(c)
Availability.
Requests will be processed, and records will be made
				available during regular business hours. Regular business hours shall include
				only those dates and times the Department is open to the public. Requests are
				processed in the order they are received by the Department; however, prior to
				release, records may not be available until they have undergone a review by the
				Department's Legal Division.
(d)
Written requests.
A request for any Department record made
				pursuant to the Oklahoma Open Records Act, 51 O.S. §24A.1, et seq., shall
				be submitted in writing using a form prescribed by the Department available
				from either the Department's principal place of business or at www.ok.gov/dps.
(1) The request shall include sufficient
				information for the Department to conduct a focused, time- efficient
				search.
(2) The request should not
				be in the form of a question. The Oklahoma Open Records Act, 51 O.S. §
				24A.1, et seq., does not require public bodies to answer questions; it requires
				agencies to provide copies of records under their control.
(3) Requests that are not in writing or that
				fail to provide sufficient information to allow the Department to identify the
				record will not be fulfilled. Requests may be submitted by one of the following
				methods:
(A)
Email.
Information
				for obtaining records can be found on the Department's website at
				www.ok.gov/dps or by contacting the Public Affairs Office.
(B)
In - person.
Requests may be
				presented in- person to the Department of Public Safety, 3600 North Martin
				Luther King Avenue, Oklahoma City, OK 73111.
(C)
United States mail.
Requests
				may be mailed to: Department of Public Safety, P.O. Box 53004, Oklahoma City,
				OK 73152-9998.
(D)
Other
				delivery methods.
Requests may be delivered to the Department of Public
				Safety via United Parcel Service (UPS) or FedEx or other third-party delivery
				services using the physical address: Department of Public Safety, 3600 North
				Martin Luther King Avenue, Oklahoma City, OK 73111. The Department can receive
				from but cannot respond by delivery services other than the United States
				Postal Service.
(4) When
				the Department is asked to produce records, the Department will search for
				records within a default timeframe. The default timeframe will be from the date
				of the request and end on the date the search for records is commenced;
				however, a party seeking records may specify a different date-range for the
				records sought.
(5) Once records
				have been identified, those records shall undergo a legal review before
				releasing them to the requesting party.