New York Codes, Rules and Regulations › Title 19 - DEPARTMENT OF STATE › Appendices › Appendix 7

Current through Register Vol. 46, No. 28, July 10, 2024
FORM NO. 1
SUGGESTED FORM OF RESOLUTION FOR CREATION OF
A JOINT MUNICIPAL SURVEY COMMITTEE
WHEREAS the Constitution and statutes of the State of New York
				authorize and encourage counties, cities, towns, villages, school districts,
				and fire districts to cooperate for purposes of pursuing common objectives and
				solving mutual problems; and
WHEREAS (insert here the names of each participating
				municipality) share a community of interest in the health, safety, and welfare
				of the people residing in the area which they comprise; and
WHEREAS the said municipalities are desirous of promoting the
				efficient and economical provision of local government services and facilities
				within their respective jurisdictions; and
WHEREAS Articles 12-C and 5-J of the General Municipal Law of
				the State of New York authorize cooperation among municipalities and
				comprehensive studies and reports to aid in the cooperative solution of local
				government problems.
NOW, THEREFORE, BE IT RESOLVED that (insert here the names of
				each participating municipality) do hereby agree to create a committee to be
				known as the Joint Municipal Survey Committee (or other appropriate committee
				designation); and be it further
RESOLVED that the membership of said committee shall comprise
				(insert number) members to be appointed (insert here the manner of appointment
				and the number of members to be appointed by each participating municipality);
				and be it further
RESOLVED that the members of said committee shall serve without
				compensation, that their terms shall be concurrent with the duration of this
				agreement, and that any vacancies in the membership of said committee, arising
				from any cause, shall be filled in the manner of original appointment; and be
				it further
RESOLVED that the said committee shall be authorized and
				empowered
(1) To act as "local agency"
			 and to make a comprehensive study and report, pursuant to General Municipal
			 Law, Art. 5-J, encompassing the cooperative provision of (insert here
			 description of the joint municipal service or facility which is the subject of
			 such study and report); and
(2) To
			 apply to and contract with the Commissioner for Local Government of the State
			 of New York for state aid pursuant to said article; and
(3) To select the person or firm to perform
			 necessary consultant services for a compregensive study and report and enter
			 into contracts for such services, provided, however, that the Commissioner
			 shall also be a party to any such contract; and
(4) To expend money received from the state
			 pursuant to said article only for the purposes consistent therewith;
			 and
(5) To perform other duties
			 necessarily and properly related to the foregoing; and be it further
RESOLVED that the committee shall organize, upon the
				appointment of all of its members, elect a chairman, secretary, and fiscal
				officer from its own membership, shall meet at its discretion at such times and
				places as the members shall agree to and shall report to the respective
				governing boards of the participating municipal governments in a manner
				consistent with the objectives and purposes stated herein; and be it
				further
RESOLVED that by action of (insert here an appropriate
				reference to the governing bodies of the participating municipalities, for
				example: the Town Board of the Town of ________________, and the Board of
				Trustees of the Village of ________, etc.), the facilities and personnel of the
				participating municipalities may be made available to said committee on
				reasonable conditions and within proper limits to assist necessary surveys and
				studies without payment or compensation or further obligation on the part of
				said committee; and be it further
RESOLVED that the costs and expenses incurred by such
				committee, exclusive of any state aid available therefor, shall be apportioned
				the participating municipalities on the following percentage basis:
________ ________%
________ ________%
________ ________%
________ ________%
________ ________%
and be it further
RESOLVED that upon the organization of this committee and the
				appointment and bonding of a fiscal officer, the (give official title) of the
				(name of participating municipality) is hereby authorized, empowered and
				directed to audit and to pay all vouchers submitted by said fiscal officer for
				the proportionate share of the costs and expenses of said committee; and be it
				further
RESOLVED that this agreement shall extend until ________, 19
				________ and shall be subject to such renewals, modifications or extensions,
				upon which the governing boards of the respective participants shall, by
				resolution, mutually agree. This resolution shall take effect, and the
				participating municipalities shall proceed with the appointment of members of
				the joint municipal survey committee herein proposed, upon due and valid
				adoption of this resolution by all named participants.
OLG 5-J-2 (10/1/69)
FORM NO. 2
SUGGESTED FORM OF RESOLUTION FOR EXECUTION OF
CONTRACT AND AUTHORITY OF FISCAL OFFICER
WHEREAS General Municipal Law, Article 5-J, of the State of New
				York makes possible grants to finance, in part, the costs, of a comprehensive
				study and report for the development of projects to provide for intermunicipal
				cooperation, and
WHEREAS such a study has been proposed and a contract for such
				study has been proposed between the State, this committee, and
________, Consultant(s),
NOW THEREFORE, BE IT RESOLVED that ________, chairman of this
				committee is hereby authorized and empowered to execute such contract for and
				in behalf of this committee; and be it further
RESOLVED that ________ fiscal officer of this committee shall
				act for and in bahalf of this committee to receive payments from the State and
				the participating municipalities and to make payments required by such contract
				to the consultant(s) for the work required by this program.
OLG 5-J-3 (10/1/69)
FORM NO. 3
SUGGESTED FORM OF RESOLUTION FOR
ACCEPTANCE OF COMPREHENSIVE STUDY REPORT
WHEREAS General Municipal Law, Article 5-J, of the State of New
				York makes possible grants to finance, in part, the costs of a Comprehensive
				Study and Report, and
WHEREAS the ________Joint Municipal Survey Committee has
				received the Comprehensive Study and Report for intermunicipal cooperation
				prepared by ________ and dated ________ pursuant to a contract entered into
				with this Committee, the State of New York and the Consultants; and
WHEREAS the ________Joint Municipal Survey Committee has duly
				inspected and studied the said Study and Report and finds it fulfills all
				requirements contained in said contract, therefore be it
RESOLVED that the ________Joint Municipal Survey Committee
				hereby accepts the Comprehensive Study and Report, prepared and submitted
				pursuant to such contract by ________, and be it further
RESOLVED that ________, fiscal officer of this Committee, is
				hereby authorized, empowered and directed to audit and to pay the final voucher
				submitted by the Consultant, together with any amount retained from all
				previous vouchers submitted.
OLG 5-J-4 (10/1/69)