reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-10 - Public Assistance Programs › Section 5101:9-10-02 - County department of job and family services continuous improvement plan

Current through all regulations passed and filed
			 through July 1, 2024
(A)
			 For purposes of this rule, continuous improvement means a strategy to examine
			 the current county department of job and family services (CDJFS) operations and
			 processes to improve operational efficiencies and effectiveness of Title IV-A
			 of the Social Security Act of 1935 as amended,
			 food 
								assistance, or disability financial assistance (DFA)
			 services to clients and customers. It will include steps to maintain and
			 continuously improve results.
(B)
			 CDJFS continuous improvement plans must include the following:
(1) An analysis that determines the causes
			 for not meeting performance.
(2)
			 Identified targets for improving results.
(3) Specified performance improvement
			 strategies or action steps that are based on analysis.
(4) Projected time frames for implementing
			 strategies and achieving results.
(5) Designation of an individual who is
			 responsible to carry out the strategies or steps.
(6) Designated resources necessary to carry
			 out the plan.
(7) Defined
			 strategies to monitor and analyze the implementation, the results, and the
			 accomplishments of the plan.
(8) A
			 defined strategy to continually revise the continuous improvement plan based
			 upon successes and new challenges and to continually assure improved
			 performance.
(9) The elements
			 specified in paragraphs (B)(1) to (B)(8) of this rule may be modified as
			 determined appropriate by the assigned outcome management supervisor subject to
			 Ohio department of job and family services (ODJFS) approval.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-10 - Public Assistance Programs › Section 5101:9-10-49 - Incentives for ADC, TANF, Ohio works first (OWF), and DA collections. [Rescinded]

Current through all regulations passed and
			 filed through July 1, 2024
Rescinded eff 12-13-07
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-10 - Public Assistance Programs › Section 5101:9-10-50 - Incentive for recovery of incorrectly paid medical assistance benefits caused by recipient error. [Rescinded]

Current through all
			 regulations passed and filed through July 1, 2024
[This rule designated an internal management rule]
Rescinded eff 11-15-08
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-22 - ODJFS Practices - Release of Information and Investigations › Section 5101:9-22-15 - Release of personal information held by the Ohio department of job and family services (ODJFS)

Current through all regulations passed and
			 filed through July 1, 2024
(A) Definitions.
(1) "Personal information" means any
			 information that describes anything about a person, or indicates action done by
			 or to a person, or indicates that a person possesses certain personal
			 characteristics, and that contains, and can be retrieved from a system by a
			 name, identifying number, symbol, or other identifier assigned to a person.
(a) Personal information includes, but is not
			 limited to, the following:
(i) An individual's
			 social security number, driver's license number, state identification number,
			 state or federal tax identification number, financial account number, and
			 credit or debit card number.
(ii)
			 Identifying information about applicants for or recipients of
			 ODJFS-administered benefits or services, including, but not limited to, their
			 names, addresses, social security numbers, phone numbers, and social and
			 economic status.
(iii) Information
			 about ODJFS employees that does not meet the definition of "record" in section
			 149.011
			 of the Revised Code, which includes, but is not limited to, their home
			 addresses, home or personal cell phone numbers, social security numbers,
			 driver's license numbers, financial account numbers (especially personal
			 identification numbers), and other non-work-related information.
(iv) Medical or health data about a
			 particular person, including diagnosis and past history of disease or
			 disability, past or current mental health status, and any reports or records
			 pertaining to physical or mental health examinations status.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-30 - Reimbursement Costs › Section 5101:9-30-02 - Workforce Innovation and Opportunity Act (WIOA) exclusion of purchase of goods

Current through all regulations passed and
			 filed through July 1, 2024
(A) The federal
			 employment and training program authorized under Title I of the
								Workforce
								Innovation and
			 Opportunity
								Act
								(WIOA) provides reimbursement of certain costs to
			 providers of services as agreed to in a contract or
			 sub-recipient agreement. Allowable reimbursement costs include but are
			 not limited to the cost of:
(1)
			 Training.
(2) Equipment. If purchased by sub-recipients of WIOA funds, and prior
			 approval from ODJFS is obtained.
(3) Materials and
			 supplies.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-30 - Reimbursement Costs › Section 5101:9-30-04 - Mandated use of the advancement through resources, information, and employment services (ARIES) system and county finance information system (CFIS)

Current through all regulations passed and filed through July 1,
			 2024
(A) The following
			 entities will ensure accurate reporting of local Workforce Innovation and
			 Opportunity Act (WIOA) participants, activities, and financial and performance information to ODJFS.
(1) Chief elected officials as defined by
			 section 3(9) of WIOA.
(2) The local
			 workforce development board, as established by section 107 of WIOA.
(3) The Ohio Means Jobs center operator, the
			 provider of career services, and the provider of youth services identified in
			 section 107(d)(10) of WIOA.
(4) The
			 fiscal agent as established in section 107(d)(12)(B)(i)(II) of WIOA.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-07 - Workforce Innovation and Opportunity Act (WIOA) national dislocated worker grant (NDWG) allocation

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								The Ohio
			 department of job and family services (ODJFS) issues NDWG allocations to the
			 Workforce Innovation and Opportunity Act (WIOA) local areas to provide
			 assistance in response to large, unexpected economic events which cause
			 significant job losses as described in section 170 of WIOA and the
			 corresponding federal regulations included in 20 C.F.R. 687.
(1)
									NDWG funds assist
			 WIOA local areas in temporarily expanding the capacity to serve dislocated
			 workers, including military services members, and meeting the increased demand
			 for employment and training services, with the goal of quickly reemploying
			 laid-off workers and enhancing their employability and
			 earnings.
(2)
									Disaster NDWGs provide funding to create temporary
			 employment opportunities to assist with clean-up and recovery efforts, when a
			 WIOA local area impacted by disaster is declared eligible for public assistance
			 by the federal emergency management agency (FEMA) or otherwise recognized by a
			 federal agency with authority or jurisdiction over the federal response to the
			 emergency or disaster.
(3)
									NDWG funds are available in response to significant
			 dislocation events that create a sudden need for assistance, which exceeds the
			 on-going operations of the formula-funded dislocated worker program, including
			 resources reserved at the state level.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-17 - Cost allocation requirements for workforce innovation and opportunity act (WIOA) stand alone local areas

Current through all
			 regulations passed and filed through July 1, 2024
(A) "Local area" means the subrecipient as
			 designated by the governor responsible for administering workforce
			 development activities as defined by department of
			 labor (DOL) federal regulations. For the purposes of this rule, "WIOA stand alone local areas" are defined as local
			 areas that receive only DOL funding from ODJFS to
			 administer workforce development services. This rule provides guidelines to
			 assist WIOA stand alone areas in the tracking of time spent
			 on all direct workforce development services and activities for the purpose of
			 appropriately allocating costs to the benefiting programs.
Combined local areas allocate staff costs in accordance with
				rule
				5101:9-7-20
				of the Administrative Code.
(B) Local areas performing solely
			 WIOA administrative functions
If a stand alone local area's operations are limited to the
				performance or coordination of functions classified as general administrative
				functions as listed in this paragraph, the stand alone area shall report all
				costs associated with the stand alone area as direct charges to
				WIOA administration.
(1) These functions include the following:
(a) Accounting, budgeting, financial and cash
			 management functions.
(b)
			 Procurement and purchasing functions.
(c) Property management functions.
(d) Personnel management functions.
(e) Payroll functions.
(f) Coordinating the resolution of findings
			 arising from audits, reviews, investigations and incident reports.
(g) Audit functions.
(h) General legal services
			 functions.
(i) Developing systems
			 and procedures, including information systems, required for these
			 administrative functions.
(j)
										Fiscal agent responsibilities.
(k)
			 Performing oversight and monitoring responsibilities related to
			 WIOA administrative functions.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-19 - OhioMeansJobs (OMJ) center resource sharing allocation

Current
			 through all regulations passed and filed through July 1,
			 2024
(A) The Ohio
			 department of job and family services issues the OhioMeansJobs (OMJ) center
			 resource sharing allocation to local workforce development areas designated and
			 funded under the Workforce Innovation and Opportunity Act (WIOA), to support
			 the coordination of services provided through the OMJ service delivery system.
			 Services provided through the OMJ center delivery system are coordinated and
			 made available through a memorandum of understanding (MOU) between the local
			 area workforce development board, the chief elected official and the OMJ center
			 partners including the Ohio department of job and family services
			 (ODJFS).
(B) ODJFS
			 
								communicates the funding and liquidation periods
			 through the county finance information system (CFIS). The local
			  area
			  can incur obligations through
			 the funding period and disburse and report expenditures no later than the end
			 of the liquidation period.
(C) The
			 OMJ center resource sharing allocation is comprised of various department of
			 labor (DOL) funding sources. ODJFS will communicate the
			 
								assistance listing number to the
			 local area in order to meet federal reporting requirements.
(D) ODJFS 
								issues an allocation to the local
			 area for the negotiated cost sharing amount as agreed upon in the MOU.
(1) The local area shall submit draw requests
			 in accordance with rule
			 5101:9-7-04 of the
			 Administrative Code for costs associated with the OMJ MOU.
(2) The local area distributes the funds to
			 the individual delivery systems.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-67 - American Recovery and Reinvestment Act (ARRA) rapid response baseline funding to implement the Ohio department of job and family services' (ODJFS) rapid response model

Current through all regulations passed and filed
			 through July 1, 2024
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-88 - Reemployment services and eligibility assessment (RESEA)

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								The Ohio department of job and family services (ODJFS)
			 issues the department of labor (DOL) employment and training administration
			 (ETA) unemployment insurance (UI) reemployment services and eligibility
			 assessment (RESEA) funds to the local workforce development board (LWDB) to
			 improve employment outcomes for individuals who receive UI and are selected to
			 participate in the program. RESEA funds assist with:
(1)
									Reducing the
			 average duration of UC through employment;
(2)
									Strengthening
			 program integrity and reduce improper UI payments;
(3)
									Promoting
			 alignment with the broader vision of the Workforce Innovation and Opportunity
			 Act (WIOA), which is increased program integration and service delivery for job
			 seekers; and
(4)
									Establishing RESEA as an entry point to other workforce
			 system partner programs for individuals receiving UI.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-89 - Ohio retaining employment and talent after injury/illness network (RETAIN) demonstration project allocation

Current through all
			 regulations passed and filed through July 1, 2024
(A)
								The Ohio
			 department of job and family services (ODJFS) issues the department of labor
			 (DOL) office of disability employment policy (ODEP) allocations to fund a
			 multi-agency demonstration project, designed to improve health care results by
			 implementing a patient-centered return-to-work/stay-at-work (RTW/SAW) model.
			 This pilot project utilizes early intervention by a health services coordinator
			 (HSC) to facilitate treatment and to shorten the duration of work separation by
			 workers primarily with non-occupational illnesses or injuries.
(B)
								This allocation
			 consists of one hundred per cent federal funds. The assistance listing number
			 (ALN) for this allocation is 17.720.
(C)
								ODJFS will
			 communicate the funding and liquidation periods through the county finance
			 information system (CFIS). The local workforce development area (local area)
			 can incur obligations through the funding period and disburse and report
			 expenditures no later than the end of the liquidation period.
(D)
								The Ohio
			 retaining employment and talent after injury/illness network (RETAIN)
			 demonstration project focuses on serving individuals aged eighteen to
			 sixty-five, who are employed and experience a non-occupational injury or
			 illness that impacts their ability to return to work, stay at work, or perform
			 their job at the same capacity as prior to the illness or injury. Individuals
			 seeking care through an HSC, shall be assisted with communication with their
			 employer, health care provider/insurer, and referral to "Ohio Means Jobs" (OMJ)
			 center if needed.
(E)
								Program components
Additional program components
				include:
(1)
									Initiation of a RETAIN roundtable comprised of
			 stakeholders in government agencies and business and medical sectors to
			 identify and share RTW/SAW best practices;
(2)
									Communications
			 and outreach strategies for different stakeholders;
(3)
									Development of
			 HSC and health services provider training plans;
(4)
									Outreach and
			 technical assistance for employers to assist them in adopting RTW/SAW policies
			 and practices;
(5)
									Data sharing agreements among partners to facilitate
			 evidence-based research; and
(6)
									Third party
			 evaluation using rigorous methodology to determine program
			 outcomes.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-93 - Workforce Innovation and Opportunity Act (WIOA) dislocated worker methodology

Current through all regulations passed
			 and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues the department of labor (DOL) Workforce Innovation and
			 Opportunity Act (WIOA) dislocated worker allocations to the
			 WIOA local area  fiscal agent on behalf of the
			 WIOA local workforce development boards (LWDBs)
			 to help job seekers access employment, education, training and support services
			 to succeed in the labor market and to match employers with the skilled workers
			 they need to compete in the global economy.
(B) These allocations are composed of one
			 hundred per cent federal funds. The 
								assistance
			 listings number is 17.278.
(C)
								
								ODJFS communicates the
			 funding and liquidation 
								periods
								 through the county finance
			 and information system (CFIS). 
								The WIOA local area can incur
			 accruals through the 
								funding period 
								disburse and
								report
			 expenditures no later than the end of the liquidation period. The LWDBs
			 shall report expenditures as described in rule
			 5101:9-7-29
			 of the Administrative Code.
(D)
			 ODJFS authorizes the WIOA dislocated worker funds to WIOA local areas on program year (PY) and/or a federal
			 fiscal year (FFY) basis.
(E)
			 Methodology.
Dislocated worker funding stream
(1) ODJFS distributes dislocated worker funds
			 in accordance with Ohio's federally approved plan for workforce programs.
(a) ODJFS may reserve up to twenty-five per
			 cent of the funds available in the state's dislocated worker funding stream for
			 rapid response activities as described in the WIOA section 133(a)(2).
(b) ODJFS allocates the remaining funds based
			 on a formula prescribed by the governor as designated in the state
			 plan.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-94 - Workforce Innovation and Opportunity Act (WIOA) youth allocation methodology

Current through all regulations passed
			 and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues the department of labor (DOL) WIOA youth formulary
			 allocations to the local WIOA fiscal agent on behalf of the
			 WIOA local workforce development boards
			 
								(LWDBs) to help disadvantaged and unemployed youth
			 earn while learning through support services and effective employment-based
			 activities.
(B) This allocation is
			 composed of one hundred per cent federal funds. The 
								assistance listings number is 17.259. ODJFS
			 authorizes the WIOA youth funds on a program year (PY) basis.
(C)
								
								ODJFS communicates the
			 funding and liquidation 
								periods
								 through the county finance
			 information system (CFIS). 
								The WIOA local area can incur
			 accruals through the funding period
			 
								disburse and
								
								report
			 expenditures no later than the end of the liquidation period.
(D) Methodology
ODJFS uses the following formulas, as described in WIOA section
				127(b)(1)(C)(ii) to allocate youth formulary funding to WIOA local areas. Statistics used to calculate funding
				are provided by the office of workforce development (OWD) as described in the
				state plan approved by DOL.
(1) Youth
			 funding stream
(a) ODJFS allocates one-third
			 of the funds based on the relative number of unemployed individuals in areas of
			 substantial unemployment in each WIOA local area
			 compared to the total number of unemployed individuals in areas of substantial
			 unemployment in the state.
(b)
			 ODJFS allocates one-third of the funds based on the relative excess number of
			 unemployed individuals in each WIOA local area
			 compared to the total excess number of unemployed individuals in the
			 state.
(c) ODJFS allocates
			 one-third of the funds based on the relative number of disadvantaged youth
			 living in each WIOA
			 local area compared to the total number of disadvantaged
			 population (where disadvantaged youth
			 
										are
			 individuals aged fourteen to twenty-one, with income or in a family with income
			 that does not exceed the poverty line or seventy per cent of the lower living
			 standard income level for the family size, whichever is less).
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-31 - Workforce Investment Act (WIA) Allocations › Section 5101:9-31-99 - Workforce Innovation and Opportunity Act (WIOA) general rapid response allocation funding

Current through all regulations passed and
			 filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues Workforce Innovation and Opportunity Act (WIOA) rapid
			 response funding to assist local workforce development
			 boards (LWDBs) that experience disasters, mass layoffs, plant closings, or
			 other dislocation events that substantially increase the number of unemployed
			 individuals.
(B)
								This
								allocation
								is one hundred per cent federal funds. The catalog of
			 federal domestic assistance (CFDA) number is 17.278.
(C) Up to twenty-five per cent of dislocated
			 worker formula funds may be reserved for rapid response activities as described
			 in WIOA section 134(a)(2)(A) and
			 20 C.F.R.
			 682.300 to
			 682.370.
(D)
								The LWDB shall
			 provide rapid response activities as described in
			 20 C.F.R.
			 682.300.
(1) LWDBs may apply for rapid response funds
			 when they have experienced increased numbers of unemployed individuals due
			 to:
(a)
										Plant closings;
(b)
										Mass
			 layoffs;
(c)
										A mass job dislocation resulting from a natural or
			 other disaster;
(d)
										Trade adjustment assistance (TAA) petition;
			 or
(e)
										The provision of direct services as layoff aversion
			 activities as described in
			 20
			 C.F.R. 682.320.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-32 - Food Stamps › Section 5101:9-32-01 - Food assistance: quality assessment review process

Current
			 through all regulations passed and filed through July 1,
			 2024
(A) The Ohio department of job and family
			 services (ODJFS) shall select a random sample of active food assistance cases
			 for quality assessment review from each county, each month in accordance with
			 sampling procedures prescribed in 
								7 C.F.R.
			 275.11. The active cases selected are
			 reviewed to determine whether the household was eligible for the month under
			 review, and whether the household was receiving the correct level of benefits.
			 This eligibility determination is based on an examination and verification of
			 all elements of the household's eligibility including income, resources, and
			 allowable deductions.
(B) ODJFS, in
			 accordance with rule
			 5101:9-32-03
			 of the Administrative Code, will report error findings to the county department
			 of job and family services (CDJFS).
(C) Monthly reports indicating each CDJFS'
			 cumulative error rate, determined by dividing the sum of error dollars by the
			 sum of food assistance dollars issued in the sample of reviews completed in
			 each county, are posted on the ODJFS innerweb.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-32 - Food Stamps › Section 5101:9-32-03 - Food assistance: quality assessment findings

Current
			 through all regulations passed and filed through July 1,
			 2024
Upon completion of a food assistance
				quality assessment review, as described in rule
				5101:9-32-01
				of the Administrative Code, any review findings are transmitted by the Ohio
				department of job and family services (ODJFS) to the county department of job
				and family services (CDJFS) on the JFS 04194, "Quality Control Case Finding."
				Either box A or box B will be checked on the JFS 04194 indicating the type of
				information being conveyed to the CDJFS.
(A)
								Box A is checked
			 to report to the CDJFS any error affecting review month eligibility or
			 erroneous negative action discovered in the quality assessment review. Listed
			 on the form will be errors found, an explanation of how the conclusions were
			 reached, and the manual citation being used in the determination of each
			 error.
(B)
								Box B is checked to report to the CDJFS any pertinent
			 case information other than an error finding that was discovered during the
			 review process. Box B will also be checked when reporting to the CDJFS reviews
			 not completed due to erroneous selection, or to report the CDJFS use of
			 improper procedures in processing the case. Box B is also used to report to the
			 CDJFS those reviews that have not been completed due to the inability to locate
			 the client or the client's unwillingness to cooperate with the review.
Replaces: 5101:9-32-03
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-32 - Food Stamps › Section 5101:9-32-10 - Food assistance: federal incentives or sanctions as a result of the quality assessment review

Current through all regulations
			 passed and filed through July 1, 2024
(A) Incentive distribution process
If Ohio's food assistance quality assessment payment error rate
				results in Ohio being the recipient of a United States department of
				agriculture (USDA) bonus payment or incentive, then the bonus payment or
				incentive may be distributed to the county department(s) of job
				and family services (CDJFS) in accordance with the quality assessment review
				process established in rule
				5101:9-32-01
				of the Administrative Code.
(B) Sanction distribution process
If Ohio's food assistance quality assessment payment error rate
				exceeds standards prescribed in
				7 C.F.R.
				275.23 by the USDA food and nutrition
				service, the state is subject to a federal sanction. If a federal sanction
				liability is imposed on Ohio, the sanction liability may be
				distributed by the Ohio department of job and family services (ODJFS) to each
				CDJFS that, in accordance with the quality assessment review process
				established in rule
				5101:9-32-01
				of the Administrative Code, is identified by ODJFS as being solely or partially
				responsible for the federal sanction liability.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-1 - Definitions › Section 5101:11-1-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in division 5101:11 of the Administrative Code:
(A) "Administrator" means the executive
			 director of the Ohio state apprenticeship council office.
(B) "Apprentice" means a person at least
			 sixteen years of age, except where a higher minimum age standard is otherwise
			 fixed by law, who is participating in a registered apprenticeship program to
			 learn a skilled occupation, pursuant to a registered apprenticeship agreement.
			 (Also known as a "registered apprentice.")
(C) "Apprentice cohort" means the set of
			 every apprentice who registers in a given occupation course during a given
			 calendar year, minus each one whose training was canceled during the respective
			 probation period.
(D)
			 "Apprenticeable occupation" means one that:
(1) Is customarily learned in a practical way
			 through a structured, systematic program of supervised training on the
			 job;
(2) Involves progressive
			 attainment of manual, mechanical, and/or technical skills applicable in like
			 occupations throughout an industry;
(3) Requires two thousand or more hours of
			 on-the-job training;
(4) Requires
			 related instruction to supplement the on-the-job training;
(5) Is clearly identified and commonly
			 recognized or accepted throughout an industry; and
(6) Is recognized by the state registration
			 agency and/or the United States department of labor office of apprenticeship as
			 meeting the foregoing five criteria.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-2 - Administration › Section 5101:11-2-01 - Ohio state apprenticeship council and the council office

Current through all regulations passed and filed through July 1, 2024
(A) The Ohio state
			 apprenticeship council shall guide the administration of Ohio's registered
			 apprenticeship system. Its purposes and functions include the following:
(1) To develop state-level administrative
			 policies that ensure the safety and quality of registered apprenticeship
			 training and recognized pre-apprenticeship, and that address, as warranted, the
			 related needs of Ohio's businesses, labor, and communities;
(2) To recommend additions and/or changes to
			 state rules concerning registered apprenticeship, as authorized under sections
			 4139.01 to
			 4139.06 of the Revised
			 Code;
(3) To provide technical and
			 professional guidance for identifying and promoting best practices in
			 registered apprenticeship and recognized pre-apprenticeship; and
(4) To monitor and advise the council office
			 regarding effective performance of that office's assigned functions.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-2 - Administration › Section 5101:11-2-02 - Procedure for notice of public meetings

Current through all regulations passed and filed through July 1, 2024
(A) The council shall approve a schedule of
			 regular meetings for the calendar year.
(B) As provided for in division (F) of
			 section 121.22 of the Revised Code, the
			 council shall give notice of all public meetings that it calls, whether special
			 or regularly scheduled.
(C) Such
			 notice shall be filed with the director of the Ohio department of job and
			 family services, stating the meeting time, place, and purpose. The same
			 information regarding 
								public meetings shall be posted at the council
			 office web site (
https://apprentice.ohio.gov/council/
).
(D) The
			 public meeting notices prescribed in paragraph
			 
								(C) of
			 this rule, will be 
								posted at the council office web site with the
			 following lead intervals: seven days for a meeting that is regularly scheduled,
			 twenty-four hours for one that is specially called, and immediately upon
			 arrangement of an emergency meeting.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-3 - Eligibility - Selection › Section 5101:11-3-03 - Reciprocal recognition

Current through all regulations passed and filed through July 1, 2024
(A)
								
								For purposes of apprenticeship activity in Ohio, the
			 council office will recognize another authorized entity's registration of a
			 program and its apprentice(s), if such recognition is requested by the
			 respective sponsor and the 
								program meets all
			 requirements of division 5101:11 of the Administrative Code
			 .
(B) For state purposes, the council office
			 has the authority to approve an out-of-state
			 apprenticeship 
								program in the building and construction industry
			 pursuant to a reciprocity agreement with any or all of Ohio's contiguous
			 states, provided such agreement conforms with the
			 requirements of paragraph (A) of this rule and includes all of the
			 following criteria:
(1) The jurisdiction of
			 the  program must extend into
			 every Ohio county
			 where 
									it
			 provides on-the-job training .
(2) A copy of the
			 affected program standards must be on file with the council office prior to
			 approval being granted.
(3) Verification of
			 each apprentice's 
									indenture with affected program shall be on file
			 with the council office.
(4) Upon request, the
			 program  must
			 demonstrate to the satisfaction of the council office that the related
			 instruction of its apprentices shall not be interrupted when they work in Ohio.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-3 - Eligibility - Selection › Section 5101:11-3-04 - De-registration of programs

Current through all regulations passed and filed through July 1, 2024
(A)
								Program
			 registration may be discontinued in one of two ways:
(1)
									Request of
			 sponsor. The council office may cancel the registration of an apprenticeship
			 program at the sponsor's request, and in that event will issue the sponsor a
			 written notice declaring the cancellation and stating the effective date
			 thereof.
(2)
									Determination of non-compliance. The council office
			 will cancel the registration of a program when so required by compliance
			 enforcement procedures under rule
			 5101:11-8-01 of the
			 Administrative Code, and in keeping with that rule will issue the sponsor a
			 determination of enforcement declaring the cancellation and stating the
			 effective date thereof.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-4 - Affirmative Action › Section 5101:11-4-01 - Selection of apprentices

Current through all regulations passed and filed through July 1, 2024
(A) All methods leading to the selection of
			 applicants for apprenticeship, and all procedures for
			 direct interview or direct entry under paragraphs (G) and (H) of this
			 rule, are subject to approval by the council office. They must be
			 equitable in nature and shall be applied consistently and fairly.
(B) The standards shall for each occupation
			 course, stipulate a selection procedure conforming to one and only one of the
			 four models described separately in paragraphs (D)(2), (D)(3), (E), and (F) of
			 this rule. The standards shall describe the selection procedure in detail. A
			 program, regardless of enrollment, may apply a single selection model for
			 multiple occupation courses, provided that it uses selection criteria that are
			 valid for each of them. The standards may provide for
			 exceptions to the selection procedure for any specified occupation course(s),
			 so as to allow enrollment of apprentices through one or more of the
			 direct-interview and direct-entry provisions described in paragraphs (G) and
			 (H) of this rule, subject to the conditions stated in paragraph (I) of this
			 rule.
(C)
								All criteria for selection, as well as all assessment
			 methods and score thresholds, are to bear a statistically significant
			 relationship to the performance expected of apprentices in the program. The
			 sponsor will demonstrate this relationship using the methods set forth in 41
			 C.F.R. 60-3 (as in effect on 8/1/2022), regarding non-discriminatory selection
			 procedures. Every  procedure
			 for selection, direct interview, or direct entry
			 is to meet the following requirements:
(1) The
			 procedure is to comply with "Uniform Guidelines on Employee Selection
			 Procedures" (UGESP), 41 C.F.R. part 60-3 , including requirements to evaluate its impact on
			 participation by race, sex, ethnicity, and disability.
(2) The
			  procedure will not screen out or
			 tend to screen out applicants with disabilities, unless it does so strictly on
			 the basis of eligibility to work in the occupation(s) involved. Accordingly,
			 the procedure will comply with the following legal codes:
(a) Title I of the ADA (as in effect on
			 
										8/1/2022); and
(b) EEOC's implementing regulations at part
			 1630 (as in effect on 
										8/1/2022).
(3) The procedure is to
			 have neutral impact on course participation in terms of Hispanic ethnicity,
			 race, color, religion, national origin, sex, sexual orientation, age over forty
			 years, genetic information, and disability.
(4) The
			  procedure is to be uniformly and
			 consistently applied to all applicants and apprentices.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-4 - Affirmative Action › Section 5101:11-4-02 - Apprentice registration

Current through all regulations passed and filed through July 1, 2024
(A) Registration procedure. Each apprentice
			 must be registered by means of a separate apprenticeship agreement
			 that is signed by that individual and by the program's
			 authorized representative, and that contains all the details listed in rule
			 5101:11-4-03
			 of the Administrative Code. These details are to be submitted to the council
			 office in a manner accepted by that office at the time. The council
			 office shall register the apprentice if 
								the submitted
			 information meets the requirements of division 5101:11 of the
			 Administrative Code.
(B)
			 Registration time frame. 
								An apprentice shall be registered as of the date on
			 which the 
								final required signature is applied to the
			 agreement, provided the contents of the
			 document 
								are correct and complete and are submitted within 
								forty-five
			 business days of 
								his/her indenture. If the
			 
								information is submitted after the
			 forty-five day period, 
								the apprentice
			 shall be registered as of the date on which the council office
			 
								grants its approval .
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-4 - Affirmative Action › Section 5101:11-4-03 - Apprenticeship agreement contents

Current through all regulations passed and filed through July 1, 2024
The apprenticeship agreement shall 
								be transacted by
				means of a form prescribed by the council office, and will comprise the
				following:
(A) Names and signatures of
			 the contracting parties (the apprentice and the program sponsor's authorized
			 representative), and if the apprentice is a minor, the signature of a parent or
			 guardian;
(B) The date of birth of
			 the apprentice;
(C) The name, phone
			 number, and address of the program sponsor's representative;
(D) A statement of the
			 occupation in which the apprentice is to be trained, and the beginning date and
			 term (duration) of apprenticeship; with the term defined in a competency-based
			 occupation course by minimum and maximum periods allowed for
			 participation;
(E) A statement showing:
(1) The number of hours to be spent by the
			 apprentice in on-the-job training (OJT); and
(2) The number of hours to be spent by the
			 apprentice in related instruction (RI), which must not be less than one hundred
			 forty-four for every two thousand hours of OJT;
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-5 - Complaints › Section 5101:11-5-01 - Equal opportunity policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Obligation of
			 sponsors. Each sponsor of an apprenticeship program is to uniformly apply rules
			 and regulations concerning apprenticeship, including but not limited to:
(1)
									Outreach,
			 apprentice recruitment, and apprentice selection;
(2)
									Equality of
			 wages;
(3)
									Any other form of compensation and changes in
			 compensation;
(4)
									Credit for previous training;
(5)
									Periodic
			 advancement;
(6)
									Promotion;
(7)
									Award of tenure,
			 demotion, transfer, layoff, termination, right of return from layoff, and
			 rehiring;
(8)
									Assignment of work;
(9)
									Hours of work and
			 hours of training provided;
(10)
									Job performance,
			 rotation among all work processes of the occupation;
(11)
									Conditions of
			 work;
(12)
									Imposition of penalties or other disciplinary
			 action;
(13)
									Leaves of absence, sick leave, or any other leave;
			 and
(14)
									All other aspects of the apprenticeship
			 program.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-5 - Complaints › Section 5101:11-5-02 - Steps to ensure equal opportunity

Current through all regulations passed and filed through July 1, 2024
(A)
								Administrative
			 responsibility for equal opportunity. Each registered apprenticeship program is
			 required to provide equal opportunity in apprenticeship, regardless of race,
			 color, religion, national origin, sex (including pregnancy and gender
			 identity), sexual orientation, age over forty years, genetic information,
			 Hispanic ethnicity, or disability. The program's authorized representative is
			 responsible and accountable for ensuring equal opportunity in registered
			 apprenticeship, and for developing and implementing the affirmative action plan
			 prescribed in rules in Chapter 5101:11-6 of the Administrative Code in the case
			 of a program with five or more apprentices. This individual will have the
			 resources, support of, and access to the sponsor leadership to ensure effective
			 implementation. This individual is responsible for:
(1)
									Monitoring all
			 registered apprenticeship activity to ensure compliance with the
			 nondiscrimination and affirmative action obligations required by rules under
			 division 5101:11 of the Administrative Code;
(2)
									Working with
			 program personnel and all appropriate personnel of the employer(s)participating
			 in the program, to ensure their full cooperation in achieving compliance with
			 rules under division 5101:11 of the Administrative Code;
(3)
									Maintaining
			 records required by rules under division 5101:11 of the Administrative Code;
			 and
(4)
									Generating and submitting reports as may be required by
			 the council office.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-6 - Discontinuing Program Registration › Section 5101:11-6-01 - Affirmative action obligations

Current through all regulations passed and filed through July 1, 2024
(A)
								Affirmative
			 action plans. With the exception of Title VII EEO cases described in paragraph
			 (B) of this rule, the affirmative action requirements under division 5101:11 of
			 the Administrative Code apply to a program when the size of its registered
			 apprentice workforce reaches five or more at a time. For the ensuing twelve
			 months and the immediately following period, if any, in which participation
			 continues at that level, the program will adhere to a written affirmative
			 action plan that has been approved by the council office. The plan is to make
			 provisions for all functions described in this rule, and is to be annually
			 reviewed and, where necessary to fulfill these functions, updated. A program
			 that attains the designated enrollment threshold is to immediately inform the
			 council office of this fact.
(B)
								Title VII EEO
			 programs. A sponsor subject to the five-or-more apprentice criterion, will not
			 be required to adopt an affirmative action plan under this rule, if it submits
			 to the council office satisfactory evidence that it is in compliance with an
			 equal employment opportunity program that meets all of the following
			 criteria:
(1)
									It provides for affirmative action in the recruitment,
			 enrollment, and treatment of apprentices; and
(2)
									It has been
			 approved as meeting the requirements of either:
(a)
										29 C.F.R. part 30
			 (as in effect on 5/1/2020) and
			 42
			 U.S.C. 2000e (as in effect on 5/1/2020), as
			 augmented by extension of the program's protections to include individuals with
			 disabilities; or
(b)
										All of the following: federal Executive Order 11246 (as
			 in effect on 5/1/2020), section 503 of the Rehabilitation Act,
			 29 U.S.C.
			 793 (as in effect on 5/1/2020), and their
			 implementing regulations of title 41 C.F.R., chapter 60 (as in effect on
			 5/1/2020); and
(3)
									For every underrepresented group, it includes
			 affirmative action goals that are equal to or greater than the goals required
			 under rule
			 5101:11-6-02 of
			 the Administrative Code.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-6 - Discontinuing Program Registration › Section 5101:11-6-02 - Planning requirements

Current through all regulations passed and filed through July 1, 2024
(A)
								Administrative
			 review
(1)
									In
			 every year during any part of which a program is subject to affirmative action
			 requirements, the sponsor is to review the employment and personnel processes
			 of the program and its employer(s), so as to:
(a)
										Ensure that the
			 program is free from discrimination - i.e., that the practices, policies, and
			 employment decisions of the sponsor and (where separate) the participating
			 employer(s), do not create in any aspect of the program a systemic bias based
			 on race, color, religion, national origin, sex (including pregnancy and gender
			 identity), sexual orientation, age over forty years, genetic information,
			 Hispanic ethnicity, or disability;
(b)
										Identify any ways
			 in which such practices, policies, or decisions create barriers to equal
			 opportunity for ethnic or racial minorities, women, or persons with
			 disabilities; and
(c)
										Identify any apprenticeship program modification that
			 is needed to ensure fulfillment of all equal employment opportunity (EEO) and
			 affirmative action obligations under rules in division 5101:11 of the
			 Administrative Code.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-6 - Discontinuing Program Registration › Section 5101:11-6-03 - Program activities

Current through all regulations passed and filed through July 1, 2024
(A) Full utilization. The following
			 provisions apply whenever an administrative review under paragraph (C) of this
			 rule finds no need for apprenticeship program modification to ensure compliance
			 with the equal employment opportunity (EEO) provisions of the rules in division
			 5101:11 of the Administrative Code, nor find any barriers to equal opportunity
			 for female, minority, or disabled people, and a deficiency analysis under
			 paragraph (D) of this rule reveals no under-utilization of female, minority,
			 Hispanic, or disabled people in the program.
(1) Minimum contents. The sponsor's
			 affirmative action plan (AAP) may be limited to describing the methods for
			 reviews and analyses under rule
			 5101:11-6-02
			 of the Administrative Code; the community collaboration activities under
			 paragraph (D) of the present rule; and the activities mandated under Chapter
			 5101:11-5 of the Administrative Code, for the purpose of meeting general EEO
			 requirements.
(2) Other activities.
			 As a matter of best practice, sponsors are encouraged to consider conducting
			 the following outreach, recruitment, and retention activities, to assist
			 sponsors in avoiding barriers to equal opportunity in apprenticeship.
(a) Targeted activities described in
			 paragraph (C) of this rule;
(b)
			 Exit interviews of each apprentice who leaves the sponsor's apprenticeship
			 program prior to receiving a certificate of completion to understand better why
			 the apprentice is leaving the program and to help shape the sponsor's retention
			 activities.
Ohio Administrative Code › Title 5101:11 - Apprenticeship Council › Chapter 5101:11-7 - Exemptions › Section 5101:11-7-01 - Compliance reviews

Current through all regulations passed and filed through July 1, 2024
(A)
								Every registered
			 program is subject to compliance reviews provided by the council office or, by
			 mutual agreement, the office of apprenticeship, on the following
			 occasions:
(1)
									One year after initial registration;
(2)
									At the end of the
			 first full training cycle;
(3)
									No less often
			 than every five years thereafter;
(4)
									In the event of
			 any indication of non-conformity with the program's standards and/or any
			 requirement(s) under division 5101:11 of the Administrative Code;
			 and
(5)
									At the request of the sponsor.