Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-10 - Use of university facilities

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The use of university facilities shall at all times be
				consistent with the instructional, research and public service functions of the
				university. The university shall retain the right of determining which
				activities are consistent with its primary purposes.
All persons or groups using university facilities shall conform
				to the requirements of this chapter and other university policies and state
				laws.
(B) Purpose of policy
The purpose of the policy is to provide guidance in the use of
				facilities at the university of Toledo. This includes
				the uses of (1) academic space; (2) outdoor and public spaces; (3) student
				union and other auxiliary space; (4) student recreational space; (5)
				performance space, and (6) athletics spaces.
This policy is also in place to ensure
				that priority is given to registered student organizations in accessing student
				union meeting and event space and to regulate extended commitments that prevent
				student use.
Student organizations and high priority
				university wide events will have precedence in reserving public space in or
				near the student union, within the student union, patio and the Edison fountain
				areas of centennial mall, front steps of the student union and the flatlands.
				While the named spaces are available to registered student organizations,
				university departments and affiliates, community members and the general public
				for both business and personal use, reservation of any space will not be
				allowed in advance of eighteen months prior to the event. Student organizations
				use will take precedence according to the established scheduling procedures for
				the student union.
(C)
			 Scope
All persons or groups using university facilities.
(D) Procedures
(1) Use of university facilities shall be
			 arranged through the appropriate scheduling office. Requests for use of
			 university facilities shall be made in accordance with established procedures.
			 When there are conflicting requests for space, a determination will be made by
			 the scheduling office concerning which users will be authorized use of
			 space.
(2) Approval for use of
			 assigned space (space assigned to a particular university department or area)
			 shall be obtained through the department or area to which space is assigned.
			 Outdoor space requests will also require approvals from
			 grounds, campus police and any other department that may be impacted by the
			 event being planned. All athletic space requests must meet guidelines
			 established by the national collegiate athletic association and mid American
			 conference. Offices assigned for associated space requests:
(a)
										Academic space
			 (classrooms) - astra scheduling/registrar.
(b)
										Outdoor and
			 public space - student union reservations.
(c)
										Student union and
			 other auxiliary space - student union reservations.
(d)
										Student
			 recreational space - coordinator, events and facility, student recreation
			 center.
(e)
										Performance spaces - department of
			 music.
(f)
										Athletics space - athletic and special events
			 manager.
(3) All
			 uses of university facilities shall be properly scheduled and such uses will be
			 made only with permission granted by the administrative officer of the
			 appropriate area as per their established standard
			 operating procedures .
(4) All rental income
			 for use of university facilities shall be deposited with the student accounts
			 office.
(a) Rental income from educational and
			 general buildings shall be credited to the general fund.
(b) Rental income from auxiliary units shall
			 be credited to the appropriate auxiliary fund.
(5)
			 University faculty, administrative and staff personnel, and students are
			 permitted access to the public areas, and when engaged in a
			 university-authorized or assigned activity, to non-public areas. Non-public
			 areas are university facilities including classrooms, laboratories, gymnasia,
			 physical education exercise rooms, research areas, child day care facilities,
			 offices assigned to faculty, administrative or staff personnel, conference
			 rooms, seminar rooms, lounges, storage areas, parking structures, or other
			 similar areas which are not open generally to the public.
(6)
			 Students requiring access to a building when the building is closed may be
			 authorized access to specific rooms or parts of buildings upon the personal
			 written approval of the appropriate chairperson. Such authorization must be
			 filed with the chief of university police prior to the requested access and
			 must specify exact rooms or parts of buildings and exact times. Such
			 authorization shall not be granted for a period exceeding ninety days, but may
			 be renewed.
(7) Members of the general public who are not
			 university employees or students are permitted access to the public areas of
			 the university provided such access is consistent with the policy for use of
			 university facilities. Members of the general public who are not university
			 employees or students are prohibited from use of non-public university
			 facilities except as authorized.
(8) The president
			 shall retain the sole prerogative to grant exceptions to the assigned use of
			 university facilities. Senior administrative officers (vice presidents and
			 those persons reporting directly to the president) are responsible for
			 implementing this policy.