New Mexico Administrative Code › Title 7 - HEALTH › Chapter 4 - DISEASE CONTROL (EPIDEMIOLOGY) › Part 8 - MATERNAL MORTALITY AND SEVERE MATERNAL MORBIDITY REVIEW › Section 7.4.8.12 - DATA COLLECTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Duty to report:
A health care provider, the office of the state
				medical investigator, and BVRHS shall notify the operational staff of any
				incident of maternal mortality within three months of the incident. A report
				made to BVRHS made within these timelines will be sufficient to satisfy this
				requirement.
B.
Authority to
				collect information:
Except as otherwise restricted or prohibited by
				state or federal statute or regulation, designated operational staff may access
				medical records and other information relating to an incident of maternal
				mortality at any time within five years of the date of the incident.
C.
Information gathering:
Regarding any incident of maternal mortality involving a New Mexico resident,
				information including reports, records and data files shall be provided upon
				request to the designated operational staff from health care providers, law
				enforcement agencies, BVRHS, and the office of the state medical investigator.
				The designated operational staff may also request information from other
				entities with relevant information to a maternal mortality case review. Any
				committee member engaged in case review may request that designated operational
				staff initiate such a request for information from other entities.
D.
Information collection
				process:
Information and records requests will be conducted in a
				confidential manner.
E.
Collection of information by interview:
Individuals who are
				operational staff of the department, may, with appropriate training, conduct
				interviews with a deceased person's family, care providers, and other relevant
				persons. These interviews shall be conducted according to an established
				protocol with the consent of the interviewee.
F.
Case abstraction process:
Information and records obtained through a formal request initiated by
				operational staff will be provided to an abstractor who is assigned to develop
				a case summary. An abstractor enters information directly into the MMRIA
				database. It is the responsibility of the abstractor to employ training,
				experience, and abstracting tools endorsed or provided by the department or CDC
				in order to create a comprehensive, accurate summary of the events of a
				person's life leading up to and including their death. This process must
				include tools that have been developed to facilitate the identification of
				racism, discrimination, and interpersonal and structural bias in health care or
				life course events that may have been contributing factors to the death. An
				abstractor may consult the co-chairs or other operational staff as needed to
				confirm interpretations of data and the relevance of details for inclusion in a
				case summary.
G.
Identification of race and ethnicity of the deceased:
Race and
				ethnicity of the deceased, as identified in available records, are noted in
				otherwise de-identified case summaries in order to allow the committee to
				consider factors such as the role of systemic racism and inequities related to
				pregnancy-associated deaths.