Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 15 - Time and Leave › Part 5 - MISCELLANEOUS TYPES OF LEAVE › Section 260:25-15-52 - Leave sharing

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of this Section is to interpret Section
				  840-2.23
				  of Title 74 of the Oklahoma Statutes (Section 840-2.23). Section 840-2.23
				  establishes eligibility, standards and procedures for state employees to share
				  annual and sick leave.
(b)
Eligibility to receive donated annual or sick leave from state entities
				  outside the state entity of the employee.
Before an employee will be
				  permitted to receive donated annual and/or sick leave from a state entity that
				  is outside the state entity for which the employee is employed, such employee
				  must have exhausted all leave options within the state entity of the employee.
				  Such exhaustion efforts must be evidenced by documentation showing such
				  employee requested to receive shared leave from employees within the employing
				  agency and was unable to receive shared leave either because no leave was
				  available to be donated or no other employee would donate to such employee. A
				  human resources representative or agency designee within the employing agency
				  shall certify that the request process occurred. The Appointing Authority shall
				  approve all submitted documentation.
(c)
Shared leave liaison authority and
				  obligations.
The shared leave liaison shall have the authority to
				  conduct trainings and disseminate informational publications to all state
				  entities regarding the requirements of Section 840-2.23 and state entities'
				  obligation to comply with Section 840-2.23. The shared leave liaison shall also
				  have the authority to disseminate informational publications to and advise all
				  state employees of the rights afforded to state employees under Section
				  840-2.23.
(d)
Shared leave
				  liaison outreach efforts.
The shared leave liaison shall work with the
				  requesting employee's employing agency and outside state entities, if
				  necessary, in order to obtain shared leave hours.
(e)
Shared leave liaison intake
				  process.
The shared leave liaison shall ensure that the requesting
				  employee meets the eligibility criteria set forth in Section 840-2.23 in order
				  to receive shared leave from outside state entities and the Leave of Last
				  Resort Bank. The shared leave liaison shall verify that each requesting
				  employee is eligible. The shared leave liaison shall review the documentation
				  required by (b) of this Section and verify that the requesting employee has
				  exhausted all sources of shared leave both within his or her employing entity
				  and outside state entities. All verifications shall be maintained as a record
				  of the Administrator.
(f)
Coordinating leave requested from the Leave of Last Resort Bank.
The shared leave liaison shall be responsible for maintaining records of the
				  amount of leave in the Leave of Last Resort Bank. The shared leave liaison
				  shall develop a procedure for crediting deposits and debiting withdrawals from
				  the Bank. The shared leave liaison shall develop and perform all audit
				  functions necessary to administer the Bank.
(g)
Election of annual or sick leave to
				  be deposited into the Leave of Last Resort Bank.
An employee must
				  acknowledge that his or her annual and/ or sick leave will be deposited into
				  the Leave of Last Resort Bank. Such acknowledgment shall be in writing and in
				  the form prescribed by the Administrator. The acknowledgement must state the
				  employee understands that he or she will receive no monetary compensation for
				  the donation of annual and/ or sick leave, the employee understands any sick
				  leave available for donation could be applied as a credit for years of service
				  under the applicable retirement system or reinstated in accordance with Section
				  840-2.20(A)(6)
				  of Title 74, and the employee affirms that such donation is given voluntarily.
				  The acknowledgement may include other such information as deemed necessary by
				  the Administrator.
(h)
Development of forms.
The Administrator shall have the authority
				  to develop forms to be used by all state entities to document the requirements
				  of this Section.
(i)
Development of policies and procedures.
The Administrator shall
				  have the authority to develop policies and procedures regarding the
				  administration of the Leave of Last Resort Bank and the requirements of Section
				  840-2.23
				  of Title 74 and this Section. The Administrator shall publish all policies and
				  procedures on the Office of Management and Enterprise Services
				  website.
Added at 31 Ok Reg
					 1346, eff 9-12-14