reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-2 - Client records

Current through Vol. 41, No. 20, July 1, 2024
(a) A certified
				program shall have and maintain a master client index system containing the
				client's name, and the program's discreet numerical or letter identifier. No
				identifying information such as initials, age, year of birth or gender shall be
				part of the client ID. That same discreet identifier shall be the client ID
				that is entered into the OAG data base without further encryption.
(b) A certified program shall have written
				policies and procedures for correcting errors on record material by lining
				through, initialing the error, and inserting the correct material either above
				the error or at the end of the entry. Further, the policies and procedures
				shall forbid the use of "white-out" or any action which obliterates the error.
(c) Compliance with 75:30-5-2
				shall be determined by on-site observation, client records and any other
				supporting program documentation.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-3-2, as
				  referenced in subsection (c), was editorially renumbered to
				  75:30-5-2.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-3 - Record content - general

Current through Vol. 41, No. 20, July 1, 2024
(a) Client
				records for both residential and non-residential clients shall contain, at a
				minimum, the following information:
(1)
				Intake and screening information:
(A)
				Client's name;
(B) Date of initial
				contact/intake;
(C) Pertinent
				medical information, including substance abuse;
(D) Emergency contact information, if
				applicable;
(E) History/nature of
				abuse including an evidence-based dangerousness assessment, if applicable and
				safety planning, screening for medical, mental health and substance abuse,
				status including eligibility for other services and HHS or ORR certification;
				and
(F) Perpetrator(s) information,
				if known.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-3.1 - Record content - service specific

Current through Vol. 41, No. 20, July 1, 2024
(a) Client records for specific services
				shall conform to the following:
(1)
Shelter Services:
(A) On a
				client's entry to the shelter, staff or volunteers shall record the client's
				name, emergency contact person(s), if applicable, known allergies, and any
				referrals for medical or emergency services. This information may be a part of
				the full intake interview if the full intake is done on entering the shelter.
				Assessing client's lethality and danger risks and safety planning shall also be
				done at the time of the full intake;
(B) Shelter clients shall have the full
				intake interview and screening completed within fourteen (14) days of entry
				into the shelter;
(C) Service plans
				shall be offered within thirty (30) business days of client's entry to the
				shelter and at the client's discretion;
(D) The service plan shall be reviewed and
				updated at least every two (2) weeks;
(E) The client's service plan shall include
				components which address the needs of each child accompanying the
				client;
(F) The service plan shall
				include safety issues for the client and children; and
(G) A daily note.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-4.1 - Waiver of Confidential Information

Current through Vol. 41, No. 20, July 1, 2024
(a) For
				a waiver of confidentiality to be valid, it must:
(1) Be voluntary;
(2) Relate only to the participant or the
				participant's dependents;
(3)
				Clearly describe the scope and any limitations of the information to be
				released;
(4) Include an expiration
				date;
(5) Inform the participant
				that consent can be withdrawn at any time, orally or in writing;
(6) Programs may only share the specific
				information the client allows in the release. The client gets to choose when,
				how and what personal information will be shared, or not shared, and with
				whom;
(7) Even when a court mandate
				requires the program to disclose or release information about the client, the
				program may only share the minimum information necessary to meet the statutory
				or court mandate; and
(8) The
				program/agency shall notify the victim of any disclosure and to continue taking
				steps to protect the victim's safety and privacy.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-5 - Physical safety and integrity of client records

Current through Vol. 41, No. 20, July 1, 2024
(a) Client records shall be maintained in a
				locked and secure manner. The program shall have written policies and
				procedures to safeguard the record and information contained in the record
				against loss, theft, defacement, tampering, or unauthorized access or use.
(b) Compliance with 75:30-5-5
				shall be determined by a review of the program policies and procedures; on-site
				review of locking mechanisms and procedures to assure security; and on-site
				observation of the handling of client records.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-3-5, as
				  referenced in subsection (b), was editorially renumbered to
				  75:30-5-5.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-6 - Client record, handling, retention, and disposal

Current through Vol. 41, No. 20, July 1, 2024
(a) A program shall have written policies and
				procedures addressing the storage, retention period, and method of disposal of
				client records. This policy and procedures shall be compatible with protecting
				clients' rights against unauthorized confidential information
				disclosures.
(b) Client records
				shall not be maintained and/or stored at a location other than the certified
				locations without the prior written authorization of the Office of Attorney
				General.
(c) Client records shall
				be easily retrieved by staff as needed for providing and documenting
				services.
(d) Compliance with
				75:30-5-6 shall be determined by a review of the program's policies and
				procedures, and a review of office and files.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-3-6, as
				  referenced in subsection (c), was editorially renumbered to
				  75:30-5-6.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 5 - Client Records and Confidentiality › Section 75:30-5-7 - Shelter Policy on Medications

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				shelter shall seek to afford shelter residents with the greatest possible
				privacy and autonomy in regard to their medication, while also providing a safe
				shelter environment as follows:
(1) Staff and
				volunteers will not dispense medication;
(2) The shelter will provide every resident
				with an individual locking box, locker, or locking cabinet ("locked space") for
				storage of medications and valuables or lock the clients' medication in a safe
				but accessible location;
(3) The
				shelter will not limit or monitor the survivor's access to her medication;
(4) If a client indicates that she
				needs access to refrigerated storage space, the shelter will provide
				refrigerated storage space in the manner that provides the greatest possible
				privacy and autonomy; and
(5) The
				shelter shall have a policy for the disposal of unused or abandoned medication
				or other substances.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-1 - Physical plant, primary role

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				primary role of programs is to provide safety; and they must also protect the
				confidentiality and privacy of victims of sexual violence as a result of human
				sex trafficking and their dependent family members. The physical plants of
				programs shall not be utilized in any manner which fails to guarantee the
				confidentiality, safety, and protection of the victims, their dependents and
				staff and volunteers.
(b)
				Facilities that serve both victims of human sex trafficking as well as domestic
				violence victims in the same facility shall have written procedures to ensure
				that its services do not jeopardize the safety and psychological well-being of
				either victims.
(c) Compliance
				with 75:30-7-1 shall be determined by a review of program policies and
				procedures and a tour of the facility.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-1, as
				  referenced in subsection (d), was editorially renumbered to
				  75:30-7-1.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-2 - Fire and safety codes and inspections

Current through Vol. 41, No. 20, July 1, 2024
(a) The physical environments of shelter
				facilities, housing options and all office space shall meet safety, zoning, and
				building code regulations required by local, state, and federal authorities,
				and shall obtain and maintain an annual fire and safety inspection from local
				or state authorities.
(b)
				Compliance with 75:30-7-2 shall be determined by a review of the annual fire
				and safety inspection report.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-2, as
				  referenced in subsection (b), was editorially renumbered to
				  75:30-7-2.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-3 - Firefighting and first aid equipment

Current through Vol. 41, No. 20, July 1, 2024
(a)
				All facilities shall have a first aid supply kit and annually maintained fire
				extinguishers.
(b) Compliance with
				75:30-7-3 shall be determined by on-site observation and by interviewing staff.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-3, as
				  referenced in subsection (b), was editorially renumbered to
				  75:30-7-3.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-4 - Disaster procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) There shall be
				written procedures describing the emergency plans in case of a disaster,
				whether internal or external, or in case of threat to the safety of any client,
				staff or volunteer. Evacuation routes, inside sheltering sites and fire
				extinguisher locations shall be posted.
(b) Fire, tornado, bomb threat and intruder
				drills shall be conducted annually. The date, time, and type of the drill shall
				be documented.
(c) Compliance with
				75:30-7-4 shall be determined by on-site observation, a review of written
				procedures, staff or volunteer interviews, and documentation of drills.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-4, as
				  referenced in subsection (c), was editorially renumbered to
				  75:30-7-4.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-5 - Persons with special needs

Current through Vol. 41, No. 20, July 1, 2024
(a) Pursuant to
				the Americans with Disabilities Act of 1990, the program shall ensure that
				persons with disabilities are not excluded from services. Programs are required
				to integrate a person with a disability into agency services, unless providing
				separate services is the only way to offer equal opportunities for services.
				Referrals must be offered when necessary, and the program shall have written
				procedures for referrals of disabled persons who cannot be served on-site.
				Service and companion animals should be allowed in facilities unless the animal
				poses a direct threat to the health/safety of others. Auxiliary aids/services
				should be offered as necessary to ensure effective communication unless doing
				so would cause an undue burden (i.e., significant difficulty or expense) or
				fundamental alteration in services. Alterations to existing buildings must be
				accessible to the maximum extent feasible. All newly constructed facilities
				must be accessible to persons with disabilities unless it is structurally
				impractical. (Americans with Disabilities Act of 1990) Resource: Americans with
				Disabilities Handbook, published by (U.S.) Equal Employment Opportunities
				Commission, and the (U.S.) Department of Justice.
(b) Compliance with 75:30-7-5 shall be
				determined by a review of program policies and procedures.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-5, as
				  referenced in subsection (b), was editorially renumbered to
				  75:30-7-5.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-6 - Program environment

Current through Vol. 41, No. 20, July 1, 2024
(a) The program
				environment shall meet the following conditions:
(1) The facility shall be accessible by an
				all-weather road;
(2) The facility
				shall have adequate space in which to carry out the program's goals and
				objectives, including outdoor areas and equipment when appropriate;
(3) The facility shall have heating and air
				conditioning equipment adequate to maintain the temperature in areas utilized
				by clients at between 65°F and 85°F;
(4) The facility shall have adequate
				ventilation and air circulation provided in the facility to assure an
				environment that will be comfortable for the clients;
(5) The facility shall have water from an
				approved tested potable source;
(6) The facility shall have, at minimum, a
				commode and, lavatory facility. The privacy of individuals shall be assured
				while using these facilities;
(7)
				All doors, including those for each closet, bedroom, bathroom, and office,
				shall be easily opened from both sides;
(8) Smoking shall not be allowed in any
				indoor portion of any facility;
(9) Facility sanitation shall be maintained
				to prevent offensive odors and insect infestation;
(10) All facilities shall have emergency
				backup lighting;
(11) Telephones
				shall be provided for the convenience of the staff or volunteers, and the
				necessary accommodation of the clients. Pay telephones only are not acceptable
				;
(12) There shall be written
				policies and procedures addressing the use of any outdoor recreational space,
				including required supervision and the safety of children;
(13) Toxic materials and dangerous
				substances, such as toxic cleaners, insecticides, and matches shall be stored
				in a non-client area, locked space where they are not accessible to children;
(14) Combustible materials shall
				be stored in locked non-flammable containers; and
(15) The Poison Control Center's toll-free
				telephone number shall be posted and visible to staff, volunteers and clients
				at all times.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-7 - Program environment, shelter services programs

Current through Vol. 41, No. 20, July 1, 2024
(a) All certified shelters shall comply with
				section
				75:30-7-6 and
				the following:
(1) The facility shall have
				access to outdoor recreational space and playground equipment located,
				installed, and maintained as to ensure the safety of the clients and their
				children. The grounds and access thereto shall be maintained in a manner that
				shall ensure the area is free of any hazard to health or safety;
(2) Kitchens used for meal preparation in the
				residential facility shall be provided with the necessary equipment for the
				preparation, storage, serving, and clean-up of all meals. All equipment shall
				be maintained in working order;
(3) Provisions shall be made to assist or
				make food available for meal preparation that accommodates special diets;
(4) The facility shall have, at
				minimum, a commode, lavatory, and bathing facility at a ratio of one (1) to
				twelve (12) resident, including infants and children. The privacy of
				individuals or families shall be assured while using these facilities;
(5) Residents' rooms shall be so
				arranged that the client has direct access to a hallway or common area without
				having to pass through other resident's rooms or areas;
(6) There shall be written policies and
				procedures for laundry and linens, addressing frequency of changing linens, and
				laundry arrangements within the facility;
(7) Laundry equipment shall be provided
				within the residential facility, and shall be kept clean, well-maintained, and
				properly ventilated;
(8)
				Reasonable space shall be provided for storage of clients' personal belongings
				;
(9) Written policies and
				procedures shall address secure storage of client valuables;
(10) Written policies and procedures shall
				address the secure handling and storage of client medications, including policy
				to document client access to medication;
(11) The facility shall be secured by double
				locks or locking devices such as chains, bolts, etc. on ground floor doors.
				However, documentation that the locking system meets state and local fire code
				inspection shall be accepted. When key-locked deadbolts are used, the location
				of the keys must be identified and readily accessible;
(12) All outdoor openings such as windows
				shall be covered for privacy;
(13)
				Provision shall be made for cleaning the facility minimally once per week. A
				written work schedule or other form of notification shall be posted, which
				clearly delineates each individual's responsibility for various tasks;
(14) Safe and adequate internal
				play space for children, including outlet protectors and gated stairwells; and
(15) Baby beds and high chairs
				that ensure children's safety and comfort shall be available for infants and
				small children.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-8 - Program environment, Safe Home services program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-4-6(a) (1)-(11),
					 was editorially renumbered to
					 75:30-7-6(a)
					 (1)-(11).
2 Section 75:30-4-8, as
					 referenced in subsection (b), was editorially renumbered to
					 75:30-7-8.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 7 - Physical Environments › Section 75:30-7-9 - Program environment, transitional living services program

Current through Vol. 41, No. 20, July 1, 2024
(a) All transitional living services programs
				shall comply with section
				75:30-7-6(a)
				(1)-(10) and the following:
(1) Operable
				smoke detectors;
(2) 24-hour
				access to a telephone for emergencies;
(3) Secured by double locks or locking
				devices such as chains, bolts, etc. which meets state and local fire code
				inspection;
(4) outdoor Outdoor
				openings such as windows shall be covered for privacy; and
(5) the The facility shall have, at minimum,
				a commode, lavatory and bathing facility at a ratio of one (1) for every eight
				(8) persons, including infants and children. The privacy of individuals or
				families shall be assured while using these facilities.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 8 - Technology › Section 75:30-8-1 - Technology and system plan

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency shall
				have a written plan regarding the use of technology to support and advance
				effective and efficient service and business practices. The plan shall include,
				but not be limited to:
(1) Hardware and
				software.
(2) Security.
(3) Confidentiality.
(4) Backup policies.
(5) Assistive technology.
(6) Disaster recovery preparedness.
(7) Virus protection.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:30-9-1 - Admission criteria

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency
				shall have specific written criteria for each program service component
				identifying persons for whom the services are intended, and persons who are
				excluded from receiving services.
(b) The program shall have a written policy
				requiring referral of any individual who does not meet services criteria.
(c) Compliance with 75:30-9-1
				shall be determined by a review of written program policies and procedures.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:30-9-2 - Program management, policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency shall maintain written
				policies and procedures that describe each program service component, the rules
				clients are expected to follow for each component, and staff or volunteer
				duties. Policies shall include but are not limited to:
(1) Length of stay limitations, if any;
(2) Participation in housekeeping,
				food preparation or other activities, if applicable; and
(3) Physical punishment of children shall not
				be allowed.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:30-9-3 - Program mission and goals

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				program shall have a written mission statement, and annually state in writing
				the program's goals.
(b) The
				annual program goals shall be approved by the agency's governing body each
				year, and shall be disseminated to staff and volunteers.
(c) Compliance with 75:30-9-3 shall be
				determined by a review of the mission statement, program's annual goals,
				governing body minutes, staff meeting minutes and any other relevant
				documentation provided by the program.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-5-7, as
				  referenced in subsection (c), was editorially renumbered to
				  75:30-9-3.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:30-9-4 - Annual program evaluation

Current through Vol. 41, No. 20, July 1, 2024
(a) On or before
				December 31 each year, the agency shall submit an annual evaluation of the
				program's services, facilities and policies and procedures, covering the period
				between July 1 - June 30. This evaluation shall be carried out according to a
				written plan established in policies and procedures to include the plan of
				evaluation, data to be reviewed, and the persons to conduct the evaluation,
				e.g., governing body members, staff, volunteers or other persons. The
				evaluation shall include an assessment to identify special populations of
				victims of human sex trafficking who are underserved or who have special needs
				including culturally or specific needs.
(b) Upon completion, this evaluation shall be
				submitted and reviewed by the governing body, and made available to personnel
				and volunteers.
(c) Compliance with
				75:30-9-4 shall be determined by a review of the program evaluation, policies
				and procedures, staff meeting minutes and/or any other supporting
				documentation.
Added at 28 Ok Reg 1931,
				  eff 7-11-11
1 Section 75:30-5-8, as
				  referenced in subsection (c), was editorially renumbered to
				  75:30-9-4.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 9 - Program Management And Performance Improvement › Section 75:30-9-5 - Critical incidents

Current through Vol. 41, No. 20, July 1, 2024
(a) The program
				shall have policies and procedures requiring documentation and reporting of
				critical incidents.
(b) Each
				critical incident shall be recorded and monitored as follows:
(1) Agency name, name and signature of the
				person(s) reporting the critical incident;
(2) Client ID(s), staff member(s), volunteers
				and/or property, involved in the critical incident;
(3) The date, time and physical location of
				the critical incident, if known, and the name of the staff or volunteer the
				incident was reported to;
(4) A
				description of the incident;
(5)
				Severity of each injury, if applicable. Severity shall be indicated as follows:
(A) No off-site medical care required or
				first aid care administered on-site;
(B) Medical care by a physician or nurse or
				follow-up attention required; or
(C) Hospitalization or immediate off-site
				medical attention was required; and
(6) Resolution or action taken, date action
				taken and signature of the agency director or authorized designee;
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-1 - Personnel policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The program shall have written policies and procedures governing the conditions
				  of agency employment to include appropriate screening and background inquiries
				  to ensure client safety and confidentiality. Prior to employment all certified
				  programs are required to obtain an Oklahoma State Bureau of Investigation
				  (OSBI) criminal history name search of employees to also include a search of
				  the registries maintained pursuant to the Oklahoma Sex Offenders Registration
				  Act and the Mary Rippy Violent Crime Offenders Registration Act. At least
				  annually thereafter, all certified programs are required to conduct a name
				  search of employees against the registries maintained pursuant to the Oklahoma
				  Sex Offenders Registration Act and the Mary Rippy Violent Crime Offenders
				  Registration Act.
(c) Written
				  policies and procedures shall ensure personnel are informed of any changes to
				  these afore stated materials.
(d)
				  Compliance with 75:30-11-1 shall be determined by a review of the program's
				  personnel policies and procedures, interviews with staff and volunteers, review
				  of staff meeting minutes and/or other supporting documentation.
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-1, as
					 referenced in subsection (d), was editorially renumbered to
					 75:30-11-1.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-2 - Non-discrimination

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency's policies and procedures
				  shall include provisions for non-discrimination with regard to the agency's
				  relationship with personnel in accordance with applicable state and federal
				  laws.
(b) Compliance with
				  75:30-11-2 shall be determined by a review of the program's written policy and
				  procedure, and staff interviews.
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-3, as
					 referenced in subsection (b), was editorially renumbered to
					 75:30-11-2.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-3 - Selection of personnel

Current through Vol. 41, No. 20, July 1, 2024
(a) The methods for
				  selecting personnel shall be described in policies and procedures and shall
				  include, but not be limited to:
(1) The
				  processes for recruitment, selection and appointment; and
(2) Written criteria demonstrably related to
				  the position being filled.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-4 - Job descriptions, personnel

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The agency shall have written job descriptions for personnel defining the
				  duties of, and minimum qualifications for, each position.
(b) Compliance with 75:30-11-4 shall be
				  determined by:
(1) Review of the program's
				  policies and procedures; and
(2)
				  Review of the program's job descriptions.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-5 - Personnel records

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency
				  shall maintain record(s) for each staff member or volunteer selected and
				  utilized; documentation shall minimally include:
(1) Job description;
(2) Employment application or resume;
(3) Documentation of current
				  qualifications and training as required and defined in the job description;
(4) Duty or work assignment;
(5) Record of hours worked or
				  hours of service performed;
(6)
				  Record of participation in training;
(7) Staff performance evaluation(s); and
(8) Emergency notification
				  information.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-6 - Supervision of personnel

Current through Vol. 41, No. 20, July 1, 2024
(a) A certified
				  program shall establish in writing lines of supervision for all personnel.
(b) Compliance with 75:30-11-6
				  shall be determined through a review of the program's policies and procedures,
				  or any other supporting documentation provided, including, but not limited to,
				  personnel manuals, organizational charts, job descriptions, and personnel
				  files.
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-9, as
					 referenced in subsection (b), was editorially renumbered to
					 75:30-11-6.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 1 - PERSONNEL › Section 75:30-11-7 - Performance evaluation of personnel

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The agency shall have policies and procedures mandating the evaluation of
				  personnel employment and service performance. These policies and procedures
				  shall minimally include:
(1) Performance
				  evaluations shall be completed at least annually, to include an evaluation of
				  the Executive Director;
(2) Define
				  the reason(s) for any evaluation other than annual;
(3) Performance evaluations shall be in
				  writing and based on the staff's or volunteer's job description;
(4) Each evaluation shall be individually
				  discussed with the staff or volunteer;
(5) Personnel shall have a documented
				  opportunity to respond, in writing, to each of their individual performance
				  evaluations; and
(6) Both staff or
				  volunteer and supervisor shall sign and date the performance evaluation.
				  However, the evaluation document shall state the staff's or volunteer's
				  signature does not necessarily constitute agreement with the evaluation
				  content.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 3 - VOLUNTEERS › Section 75:30-11-8 - Volunteer policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The program shall have written policies and procedures governing volunteer
				  utilization to include appropriate screening and background inquiries to ensure
				  client safety and confidentiality. Prior to direct services volunteering, all
				  certified programs are required to obtain an Oklahoma State Bureau of
				  Investigation (OSBI) criminal history name search of volunteers to also include
				  a search of the registries maintained pursuant to the Oklahoma Sex Offenders
				  Registration Act and the Mary Rippy Violent Crime Offenders Registration Act.
				  At least annually thereafter, all certified programs are required to conduct a
				  name search of direct services volunteers against the registries maintained
				  pursuant to the Oklahoma Sex Offenders Registration Act and the Mary Rippy
				  Violent Crime Offenders Registration Act.
(b) The agency's policies and procedures
				  shall include provisions for non-discrimination with regard to the agency's
				  relationship with volunteers in accordance with applicable state and federal
				  laws.
(c) Compliance with
				  75:30-11-8 shall be determined by a review of the program's written policies
				  and procedures, and volunteer interviews.
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-12, as
					 referenced in subsection (c), was editorially renumbered to
					 75:30-11-8.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 3 - VOLUNTEERS › Section 75:30-11-9 - Supervision of volunteers

Current through Vol. 41, No. 20, July 1, 2024
(a) The program
				  shall establish in writing lines of supervision for all volunteers.
(b) The program shall ensure each volunteer
				  has the knowledge relevant to the volunteer's job duties and is supervised
				  pursuant to program policies and procedures.
(c) Compliance with 75:30-11-9 shall be
				  determined through a review of the program's policies and procedures, and any
				  other supporting documentation provided, including, but not limited to,
				  volunteer manuals, and organizational charts.
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-13, as
					 referenced in subsection (c), was editorially renumbered to
					 75:30-11-9.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 3 - VOLUNTEERS › Section 75:30-11-10 - Volunteer records

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency
				  shall maintain record(s) for each volunteer selected and utilized;
				  documentation shall minimally include:
(1)
				  Duty or work assignment;
(2)
				  Record of hours worked or hours of service performed;
(3) Record of participation in training; and
(4) Emergency notification
				  information.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-12 - Orientation - general, personnel and volunteers

Current through Vol. 41, No. 20, July 1, 2024
(a) Personnel and volunteers must receive
				  specific training to understand the unique needs of human sex trafficking
				  victims.
(b) A certified program
				  shall provide a minimum of forty (40) hours of orientation training that
				  incorporates the use of adult learning techniques (i.e., scenarios, role
				  playing) to familiarize new personnel and volunteers providing direct services
				  with the program which includes, but is not limited to:
(1) Program goals and services of each
				  service component;
(2) Program
				  policy and procedures;
(3)
				  Confidentiality, to include verbal confidentiality whether inside or outside
				  the facility and client records;
(4) Facility safety and disaster plans;
(5) First aid kits and fire
				  extinguishers, their location, contents and use;
(6) Universal precautions;
(7) Learning interviewing skills and
				  techniques for working with victims of human sex trafficking including:
(A) Hotline calls from trafficking victims
				  and active and empathetic listening techniques;
(B) Safety planning for human sex trafficking
				  victims; and
(C) Dynamics involved
				  in the prosecution of persons who commit human sex trafficking.
(8) Vicarious trauma and
				  self-care;
(9) Client rights;
(10) Power and control tactics of
				  human sex trafficking;
(11)
				  Dynamics and impact of sexual assault;
(12) Dynamics and impact of captivity and
				  human sex trafficking;
(13)
				  Behavioral health issues related to human sex trafficking including but not
				  limited to:
(A) Cultural information about
				  victims coming from the world of human sex trafficking to a "normal" world;
(B) Effects of trauma, including
				  high risk behaviors, adaptive survival strategies and coping skills; and
(C) Trauma triggers.
(14) Documentation of services;
(15) Sexual abuse within the
				  family (i.e., incest, sibling abuse, marital and domestic relationship rapes);
(16) Sexual assault outside the
				  family (stranger, non-stranger, abuse by professionals, sexual harassment and
				  bullying);
(17) Commercial sexual
				  exploitation (i.e., prostitution, trafficking, pornography, escort services,
				  and massage parlors);
(18)
				  Non-traditional client populations (i.e., males, victims of the same gender,
				  bisexual or transgender, non-English speaking, undocumented immigrants, victims
				  with cognitive disabilities, or who are deaf or hard of hearing) or other
				  disability as defined by the Americans with Disabilities Act; and
(19) Topics to increase skills to identify
				  Post-traumatic Stress Disorder (PTSD) as it relates to rape trauma,, self
				  injury and alcohol and substance use.
(20) Training on professional ethics and
				  boundaries necessary for working with trauma survivors.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-12.1 - In-service and ongoing training for personnel and volunteers

Current through Vol. 41, No. 20, July 1, 2024
(a) A certified program shall have policies
				  and procedures mandating, at the minimum, twenty-four (24) hours of annual
				  training of all staff which shall include:
(1) Confidentiality, to include verbal
				  confidentiality whether inside or outside the facility and client
				  records;
(2) Facility safety and
				  disaster plans;
(3) First aid kits
				  and fire extinguishers, their location, contents and use;
(4) Universal precautions,
(5) Client rights;
(6) Legal and ethical issues;
(7) Trauma; and
(8) The remaining hours of annual training
				  shall be related to human sex trafficking and administration as prescribed and
				  approved by the Executive Director.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-13 - Personnel training, sexual assault services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-24, as
					 referenced in subsection (b), was editorially renumbered to
					 75:30-11-13.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-14 - Provider training, Safe Home services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 28 Ok Reg
					 1931, eff 7-11-11
1 Section 75:30-6-25, as
					 referenced in subsection (c), was editorially renumbered to
					 75:30-11-14.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-15 - Personnel training, transitional living services

Current through Vol. 41, No. 20, July 1, 2024
(a) Prior to providing any direct services,
				  all transitional living services personnel shall receive the prescribed
				  orientation training in
				  75:30-11-12.
(b) Compliance with 75:30-11-15
				  shall be determined by:
(1) Review of
				  program's policies and procedures;
(2) Review of program's training records and
				  other provided documentation of staff or volunteer training; and
(3) Review of personnel records.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-16 - Personnel training, Court Advocates

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Prior to providing services, Court Advocates shall receive the prescribed
				  orientation training, and training in the following:
(1) Protective orders (i.e., the requirements
				  for obtaining an ex parte emergency protective order and permanent protective
				  order and an understanding of what happens after a protective order is issued);
(2) Full faith and credit;
(3) The court process including
				  safety planning during this time; and
(4) At least three (3) hours of accompanied
				  court time with a trained court advocate that includes observation of an ex
				  parte emergency protective order hearing and a final protective order hearing.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 11 - Personnel and Volunteers › Part 5 - TRAINING › Section 75:30-11-17 - Personnel training, children's services

Current through Vol. 41, No. 20, July 1, 2024
(a) Prior to providing any direct services,
				  children's services personnel shall receive the prescribed orientation training
				  and minimally have one (1) year employment or volunteer experience in a child
				  care or service related field, or an equivalent combination of education,
				  training and experience in child care or development issues.
(b) Compliance with 75:30-11-17 shall be
				  determined by:
(1) Review of program's
				  policies and procedures;
(2) Review
				  of program's training records and other provided documentation of staff or
				  volunteers training; and
(3) Review
				  of personnel or volunteer records.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 13 - Governing Authority › Section 75:30-13-1 - Governing authority

Current through Vol. 41, No. 20, July 1, 2024
(a) The agency shall
				have a governing authority. In the instance of Native American programs, the
				tribal council may be the governing body.
(b) The governing authority shall establish,
				and function under, written by-laws. These by-laws shall minimally include:
(1) Designation of regular quarterly meetings
				to be held in accordance with the Open Meeting Act;
(2) Recording and retention of written
				minutes;
(3) Eligibility criteria,
				selection, terms, responsibilities, power and duties of members;
(4) Term limitations, removal and filling of
				vacancies;
(5) Attendance policy;
(6) Prohibition on staff serving
				as voting members of the governing authority;
(7) Establishment of a quorum; and
(8) Conflict of interest agreement.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 13 - Governing Authority › Section 75:30-13-2 - Duties of the governing authority

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				duties of the governing authority shall include, but are not limited to:
(1) Approving all policies for the operation
				of the agency, and ensuring procedures for the implementation of policies are
				in place and enforced;
(2) Ensuring
				the agency operates in compliance with established agency policy, applicable
				state and federal law and administrative rules;
(3) Compliance with the by-laws of the
				governing authority;
(4) Ensuring
				all financial transactions and events requiring the approval of the governing
				authority are reviewed and authorized by the governing authority prior to any
				commitment by agency personnel;
(5)
				The selection, annual evaluation and continuance of retention of the Executive
				Director;
(6) Review and approve
				all contractual agreements;
(7)
				Review the program audit and certification reports from the VSU and approve all
				plans of correction; and
(8)
				Oversee the financial administration of the program, including review and
				approval of financial audits.
Oklahoma Administrative Code › Title 75 - Attorney General › Chapter 30 - Standards and Criteria for Adult Victims of Human Sex Trafficking Programs › Subchapter 13 - Governing Authority › Section 75:30-13-3 - Governing authority, meeting minutes

Current through Vol. 41, No. 20, July 1, 2024
(a) Minutes of the governing authority shall
				be kept in written form; reviewed at the next following meeting; corrected if
				such is approved; and signed by the presiding or authorized officer or
				chairperson.
(b) Meeting minutes
				shall include, but are not limited to, recording of:
(1) The date, time and place of the meeting;
(2) Names of those members
				attending;
(3) Whether, or not,
				the meeting was convened; and if not why;
(4) Approval of minutes from past meeting;
(5) Topics and issues discussed
				and decisions reached;
(6)
				Recording of motions and of votes on the motion; and
(7) Time of adjournment.