Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-09 - Development and issuance of university policies

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. All university policies
			 and rules fall within a greater hierarchy of laws, statutes and regulations.
			 The Youngstown state university board of trustees has been authorized by the
			 Ohio legislature to do all things necessary for the creation, proper
			 maintenance, and successful continuous operation of the university (section
			 3356.03 of the Revised Code). As
			 may be appropriate, the board of trustees exercises its governance authority
			 through the issuance of university policies. All university policies shall be
			 developed, approved, and published in accordance with the standards and format
			 set forth in this policy and as required by the Ohio legislative service
			 commission (LSC).
(B)
			 Purpose. To provide a procedure for the development and enactment of university
			 policies in order to maintain accountability and consistency.
(C) This policy applies to all university
			 divisions, colleges, departments, sections, units, or any other categories
			 within the university and to all individuals within these categories seeking to
			 develop, enact, revise, or review university policies.
(D) Definitions.
(1) "University policy" - a written directive
			 or governing principle that is formally approved by the board of trustees,
			 which has broad application throughout the university. Policies connect the
			 university's goals and mission to individual conduct, fiscal responsibility,
			 and institutional expectations, and support compliance with laws and
			 regulations.
(2) "Policy statement"
			 - a concise statement of principles, values, and/or intent that provide context
			 for the policy.
(3) "Purpose" - a
			 brief explanation of why the policy is needed.
(4) "Procedure" - the operational processes
			 required to implement a policy including any required training. A procedure may
			 be included in the policy or an administrative unit or officer may be charged
			 with developing procedures to implement the policy.
(5) "Guidelines" - statements which are
			 necessary to clarify and explain the policy (also known as
			 parameters).
(6) "Scope" - defines
			 what entities or individuals are covered by a policy.
(7) "Responsible division or office" - the
			 university unit charged with the development and administration of a policy and
			 its procedures.
(8) "Responsible
			 officer" - the highest-ranking university officer charged with administrative
			 responsibility for a policy that falls within his/her administrative unit,
			 typically a divisional vice president or chief officer.
(9) "Board committee" - the committee of the
			 board of trustees with purview over those matters of university operations
			 which are the subject matter of the policy.
(10) "Non-significant policy changes" -
			 amendments or corrections to a policy designed to improve the clarity or
			 address errors or omissions of information, such as changes to reflect
			 institutional organizational changes, website links, paragraph and outline
			 numbering, and references to new related laws, regulations, rules, executive
			 orders, collective bargaining agreement language, and other policies and
			 procedures.