reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of this subchapter is to establish policies and procedures for:
1. The maintenance and practice of good hygiene and grooming habits for juveniles;
2. The purchase and distribution of sanitary, hygienic, and grooming supplies to non-indigent and indigent juveniles;
3. The provision of sufficient time for grooming;
4. Provisions for replacing juvenile identification photographs;
5. The establishment of guidelines governing housekeeping and sanitation;
6. The establishment of guidelines governing clothing, bedding, and laundry;
7. A juvenile orientation program that includes the provisions of this chapter; and
8. The establishment of community program internal management procedures.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.2 - Written community program internal management procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each community program shall develop written internal management procedures governing juvenile hygiene and grooming, juvenile identification photographs, housekeeping and sanitation, clothing, and for residential community homes, bedding and laundry. These written procedures shall be incorporated into the community program resident handbook (see N.J.A.C. 13:103-2 ).
(b) New or revised written internal management procedures regarding juvenile hygiene and grooming, juvenile identification photographs, housekeeping and sanitation, clothing, bedding, and laundry shall be posted and incorporated into the next publication of the community program resident handbook.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.3 - Juvenile orientation

Current through Register Vol. 56, No. 14, July 15, 2024
Community program internal management procedures regarding juvenile hygiene and grooming, juvenile identification photographs, housekeeping and sanitation, clothing, bedding, and laundry shall be fully explained to all juveniles as a formal part of the community program orientation program in accordance with N.J.A.C. 13:103-2.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.4 - Sanitary/hygiene/grooming kit for juveniles in a residential community home

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A sanitary/hygiene/grooming kit that includes a minimum of the following items shall be provided at no cost to all juveniles upon admission to a residential community home:
1. Soap;
2. Deodorant;
3. A toothbrush and toothpaste;
4. A comb and brush;
5. Shaving supplies; and
6. Feminine hygiene supplies for women.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.5 - Grooming, showering, and shaving

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles in residential community homes shall be permitted to shower and shave daily, unless an emergency situation or security hazard exists.
(b) Showers may be provided for juveniles in day programs, but are not required.
(c) All juveniles are expected to maintain an adequate level of personal cleanliness and hygiene in accordance with the internal management procedures established by the community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.6 - Procedures for purchasing and issuing supplies for juveniles in residential community homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles in residential community homes shall be permitted to purchase sanitation and grooming articles at regularly scheduled times.
(b) Sanitary/hygiene/grooming items shall be provided to all juveniles in residential community homes who have been determined to be indigent.
(c) Personal sanitary/hygiene/grooming needs shall not be denied to juveniles for punitive reasons.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.7 - Time for grooming for juveniles in residential community homes

Current through Register Vol. 56, No. 14, July 15, 2024
Sufficient time for grooming shall be provided to juveniles in residential community homes in the morning and at bedtime, and at other times set forth in the residential community home's regular schedule, such as, but not limited to, before or after a juvenile's job detail (for example, food, medical, sanitation, or mechanical service details).
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.8 - Hair

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles shall be permitted to have a hair-style of personal choice, including facial hair, such as beards and mustaches, provided their hair is kept clean and does not present a safety hazard, health, sanitation, or security problem.
(b) When the length, style, color, or condition of a juvenile's hair is found to present a safety hazard, health, sanitation, or security problem, the juvenile shall be required to trim or cut his or her hair, or take other steps to eliminate the safety hazard, health, sanitation, or security problem.
(c) Barbering, shaving, and hair care services, for both male and female juveniles, shall be provided as needed for juveniles in residential community homes, and shall be permitted, but not required, at day programs. Hair shall be cut under sanitary conditions and in an area that can easily be observed by staff. Hair care equipment shall be stored securely when not in use. A current inventory of hair cutting equipment shall be maintained.
(d) Juveniles shall not be permitted to possess or wear wigs or artificial hairpieces, unless the Superintendent has authorized use, such as for medical reasons.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.9 - Tobacco products prohibited

Current through Register Vol. 56, No. 14, July 15, 2024
Smoking and the use of tobacco products, except in designated areas, is prohibited in any community program building or Commission vehicle, including recreational yards and other outdoor areas, and juveniles are prohibited from possessing any tobacco products of any kind without limitation.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.10 - Replacement juvenile identification (ID) photographs

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Replacement identification photographs shall be taken when:
1. A juvenile intentionally changes his or her appearance, such as, but not limited to, a change in hair style, the growth or removal of facial hair, or weight gain or loss;
2. A juvenile's appearance changes due to circumstances beyond the control of the juvenile, such as, but not limited to, hair or weight gain or loss due to illness; or
3. A juvenile voluntarily changes his or her appearance in order to comply with a program safety, health, or sanitation recommendation.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.11 - Housekeeping

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Housekeeping schedules of daily, weekly, and periodic cleaning duties shall be developed and maintained by each community program. These schedules shall set forth the type and frequency of cleaning assignments necessary to maintain all areas of the facility and grounds in a clean, orderly, and safe condition.
(b) Juveniles assigned to use housekeeping equipment shall be trained in the use of the equipment; cleaning activities shall be supervised to help ensure the work performed is appropriate, the equipment is in good working order, and supplies are used in accordance with manufacturer instructions.
(c) Juveniles shall keep their living and working areas clean.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.12 - Waste disposal

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Liquid, solid, and recyclable wastes shall be appropriately separated, stored, collected, and disposed of in a manner that will protect the health and safety of all persons within a community program and avoid the creation of a nuisance or hazard.
(b) Garbage shall be stored in durable rust-resistant, watertight, rodent-proof, and cleanable containers with tight-fitting lids.
1. Regulated medical waste shall be handled in accordance with N.J.A.C. 7:26-3A.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.13 - Control of vermin and pests

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each community program shall provide for the control of vermin and pests under the direction of licensed pest control specialists.
(b) Pest control inspections shall be conducted on a regular basis.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.14 - Inspections by community program staff members

Current through Register Vol. 56, No. 14, July 15, 2024
All areas of the community program shall be inspected for cleanliness at least weekly by a designated staff member(s) who shall submit a written report to the Superintendent or designee.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.15 - Inspections by the State Department of Health and Senior Services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Office of Administration shall coordinate sanitary inspections to be conducted by the State Department of Health and Senior Services.
(b) Each community program shall be inspected in accordance with a schedule agreed upon by both the Commission and the State Department of Health and Senior Services.
(c) Upon completion of the inspection, each community program receiving a rating other than satisfactory shall be required to respond to the cited deficiencies on Form CP360-I, Remedial Action Plan Report. Copies of the completed CP360-I, Remedial Action Plan Report, shall be submitted to the Director of Administration or designee and to the Director of Community Programs within 21 calendar days after the completion of the inspection.
(d) Form CP360-I, Remedial Action Plan Report, shall be completed in the following manner:
1. All deficiencies cited in the inspection document shall be entered onto Form CP360-I in the order in which the deficiencies appear on the document, together with the appropriate agency code/reference number(s), if indicated, and the area of the community program inspected;
2. The specific action(s) taken to correct each deficiency shall be briefly stated along with the scheduled completion date of each. Where work orders are involved, the community program shall indicate the scheduled completion date of the action(s) required. Dates of work order submissions are not acceptable as completion dates; and
3. Community programs shall schedule completion of all corrective action(s) no later than 21 calendar days subsequent to receipt of the inspection report, except where the needed materials, supplies, and/or services are documented to require additional acquisition or completion time. In these cases, the earliest possible completion dates shall be scheduled and entered on the form.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.16 - Policies of the Office of Administration

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Office of Administration shall be responsible for formulating written policies to help ensure compliance with New Jersey health codes, acceptable water supply, waste disposal methods, and control of vermin and pests.
1. These policies shall be reviewed annually and updated when necessary.
2. All policy revisions and annual updates shall be sent to each community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.17 - Basic clothing issue in residential community homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A residential community home shall provide a basic clothing issue to all juveniles, as deemed appropriate based on gender, weather conditions, and particular activities of the community program, subject to the approval of the Director of Community Programs.
(b) Additions to, deletions of, and substitutions to the listed clothing issue shall be approved, in writing, by the Director of Community Programs or designee.
(c) When a juvenile is transferred to a residential community home from either another community program or a secure facility, any clothing issued to the juvenile by the transferring facility shall be transported with the juvenile to the receiving community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.18 - DEPTCOR, State Use Industries

Current through Register Vol. 56, No. 14, July 15, 2024
The basic clothing issue, footwear, special issue/work detail clothing, bedding, and towels shall be ordered through DEPTCOR, State Use Industries (see 30:4-95 ), unless otherwise provided for by the Commission.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.19 - Replenishing juvenile basic issue

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When items of a juvenile's basic issue are lost, stolen, or condemned, they shall be replaced without delay.
(b) Previously used basic issue clothing shall not be reissued to juveniles unless the clothing is in good condition.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.20 - Juvenile accountability for State-issued clothing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles shall be held accountable for their issue of clothing.
(b) Juveniles who mutilate, destroy, or alter basic issue items may be subject to disciplinary action and may be required to make restitution.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.21 - Special issue/work detail clothing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each community program shall issue appropriate special protective clothing, such as caps or hairnets and clothing related to weather conditions to juveniles assigned to specific vocational assignments or work details.
(b) Juveniles scheduled for off-site events, including community service, court trips, deathbed visits, or attendance at funerals shall be provided with authorized civilian clothing when deemed necessary by the Superintendent.
(c) Additional work clothing shall be issued if requested by the juvenile and approved by the Superintendent or designee.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.22 - Clothing handling at juvenile release

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles and/or their families may make arrangements to provide suitable clothing for juveniles upon release.
(b) When clothing is not otherwise provided, the community program shall issue clothing to juveniles being released. The issue of clothing shall be gender and weather appropriate.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.23 - Personal clothing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Subject to the discretion of the Superintendent or designee, juveniles shall be permitted to retain and wear personal clothing while assigned to a residential community home.
(b) No clothes shall be permitted or worn by a juvenile at a community program in a manner that poses a threat to either the safety of the juvenile, other juveniles, or staff, or to the orderly operation of the community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.24 - Marking State-issued clothing

Current through Register Vol. 56, No. 14, July 15, 2024
State-issued clothing shall be marked and/or coded in a legible and uniform manner when deemed necessary in accordance with the internal management procedures of the community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.25 - Condemning clothing

Current through Register Vol. 56, No. 14, July 15, 2024
A community program shall condemn and replace State-issued clothing that cannot reasonably be repaired.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.26 - Clothing storage at a residential community home

Current through Register Vol. 56, No. 14, July 15, 2024
Except in unusual circumstances, each juvenile at a residential community home shall be provided with a bureau, locker, closet, or shelving that can be used for the storage of clothing.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.27 - Bedding, towels, and washcloths at a residential community home

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A residential community home shall be responsible for issuing the following clean items to juveniles in accordance with facility internal management procedures:
1. Bedding, to include a pillow, pillow case, mattress, sheets, and sufficient blankets to provide comfort under existing temperature conditions; and
2. Towels and washcloths.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 4 - JUVENILE HYGIENE AND GROOMING; PROHIBITION AGAINST TOBACCO PRODUCTS; JUVENILE IDENTIFICATION PHOTOGRAPHS; HOUSEKEEPING AND SANITATION; CLOTHING, BEDDING AND LAUNDRY › Section 13:103-4.28 - Clothing and bedding record at residential community homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A clothing and bedding record shall be maintained for each juvenile at a residential community home. This record shall include, at a minimum, the following:
1. The juvenile's name;
2. The juvenile's sizes; and
3. The items issued to the juvenile and the date of issue.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.1 - Use of State-owned and privately owned vehicles

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles shall be transported only in State-owned vehicles, except when emergencies or other unusual circumstances require the use of privately owned vehicles.
(b) An employee who is escorting juveniles and operating a vehicle shall carry in his or her possession a valid driver's license appropriate to the vehicle being operated.
(c) If it is necessary for a juvenile to ride in an employee's private vehicle, the employee must secure prior approval from the Superintendent or designee of the facility responsible for the juvenile prior to such transportation.
1. Employees shall be made aware of Commission policy regarding the use of private vehicles and the applicable liability provisions established by the Department of the Treasury, Division of Budget and Accounting.
2. When operating a private vehicle, the employee shall be in possession of a valid driver's license and proof that the vehicle is properly registered and insured.
3. The use of an employee's vehicle may be authorized, but not required, by the community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.2 - Transport supervision

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Superintendent or designee shall make a determination with respect to the specific staffing and security arrangements required when transporting a juvenile. A careful review shall be made of the individual case to determine the most appropriate staffing and security arrangements for each trip.
1. If the Superintendent or designee determines that adequate security arrangements cannot be provided by community program staff he or she shall report that determination to the Director of Community Programs or designee.
2. Upon concurrence of the Director of Community Programs, a request for juvenile transport shall be forwarded to the Commission's Office of Investigations.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.3 - Transportation documentation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Prior to accepting escort responsibility for any juvenile, escorting staff members shall be informed of the following: juvenile's name and number; destination; supervision status; and unusual medical, emotional, or mental conditions for which there is a need to know. Escorting staff members shall also be provided appropriate medical information setting forth any prescribed medication or instructions for special handling when transporting juveniles with medical or psychiatric conditions.
1. If a required medical report is not available, the escort staff members shall request the supervisor on duty at the sending community program to provide a brief written statement that the injury or condition existed prior to turning over the custody of the juvenile.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.4 - Court visits

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A juvenile shall only be produced in court by a writ of habeas corpus, writ of habeas corpus ad testificandum, post conviction relief order, or other order to produce which is to be received by the Commission 48 business hours prior to the scheduled court appearance.
1. It shall be improper to produce a juvenile in court on a subpoena only.
2. Writs of habeas corpus must be signed by either a New Jersey State Superior Court judge or a Federal court judge. No other writs to produce shall be honored.
3. Staff members escorting a juvenile on court trips shall verify with the Superintendent or designee that the order to produce is a writ specified in (a) above.
i. Questions concerning the validity of any writ shall be referred by the Superintendent or designee to the Office of the Director of Community Programs.
4. Any requests for exception to this policy shall be referred to the Office of the Director of Community Programs.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.5 - Juvenile supervision

Current through Register Vol. 56, No. 14, July 15, 2024
(a) During escort, juveniles shall be carefully supervised to prevent escape and receipt of contraband.
(b) No unauthorized communication between juveniles and the public shall be permitted at any time during escort.
(c) A juvenile's special requests during escort not related to the purpose of the trip shall not be honored. The juvenile shall be immediately returned to the community program upon completion of the trip's purpose.
(d) If, while at court, the judge approves an interview of the juvenile with an attorney, the escorting staff member shall keep the juvenile in his or her sight at all times during the interview. The escorting staff member shall not monitor the attorney-client conversation, and shall not discuss with the attorney any matter that involves staff operations.
(e) In accordance with N.J.A.C. 13:103-8, a juvenile shall be taken directly to the bedside of an ill relative, private viewing, or funeral visit. Side trips for any purpose shall not be permitted. A juvenile on such a trip shall not be allowed out-of-sight of the escorting staff member.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.6 - Emergencies

Current through Register Vol. 56, No. 14, July 15, 2024
Escorting staff members shall immediately notify the Superintendent, or designee, if an emergency arises during the transportation of a juvenile. If time or other considerations makes it impossible to contact the Superintendent, local law enforcement authorities may be notified by the escorting staff members without prior clearance by the Superintendent.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.7 - Medical transportation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In emergency situations when a non-ambulatory juvenile is in need of hospitalization or treatment outside of the community program, he or she shall be transported by ambulance, or by a State-owned vehicle if an ambulance is unavailable. A State-owned vehicle shall be used to transport an ambulatory juvenile who is in need of hospitalization or treatment outside of the facility.
(b) When a juvenile is transported by ambulance, a staff member shall accompany him or her in the ambulance and another staff member shall follow the ambulance in a back-up vehicle.
(c) The Superintendent or designee shall make a determination with respect to specific staffing and security arrangements required. In these cases, a careful review shall be made of the individual case to determine the appropriate vehicle, staffing, and security arrangements for each trip.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.8 - Transportation costs in a civil action

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The costs of transporting a juvenile to court for civil action will be paid by the Commission when:
1. The cause of action is related to the juvenile's confinement;
2. The cause of action is a Family Court matter, such as, but not limited to, matrimonial and child custody; or
3. The juvenile is a defendant and the plaintiff is a governmental entity.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 5 - TRANSPORTATION OF JUVENILES › Section 13:103-5.9 - Written internal management procedures

Current through Register Vol. 56, No. 14, July 15, 2024
Each community program responsible for juvenile transportation shall prepare written internal management procedures governing the transportation of juveniles outside of the community program, consistent with the requirements of this subchapter. These procedures shall be made available to all personnel involved in transporting juveniles and shall be reviewed at least annually and updated as necessary.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.1 - Juvenile access to courts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The provisions of this subchapter apply to juveniles residing in residential community homes.
(b) Juveniles have a constitutional right of access to the courts and appropriate access to reasonable legal services, which shall include the following:
1. Establishment and use of a juvenile law library;
2. Photocopying services;
3. Opportunity to make legal telephone calls (see 13:103-6.7 and 8.30);
4. Provision of writing supplies, when needed;
5. Use of word processing resources to the extent that they are available;
6. Notary service; and
7. Payment of postage for indigent juveniles.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.2 - Allocation of legal services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juvenile legal services are available to all juveniles.
(b) Based on the availability of space, supervisory staff and the security needs of the community program, the Superintendent or designee shall determine how access to legal services for a juvenile shall be provided.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.3 - Access to legal materials

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In consultation with the Director of Education, the Director of Community Programs or designee shall be responsible for maintaining one or more law libraries and for developing internal management procedures for library use and supervision and access to legal materials. The procedures shall specify:
1. Law library hours, if applicable;
2. The number of juveniles who may use the library at one time;
3. Persons responsible for the supervision of juveniles;
4. Limitation(s) on removal of legal reference materials;
5. The provision of supplies, such as pens and paper;
6. The use of word processing resources; and
7. Any additional rules deemed necessary by the Director of Community Programs or designee.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.4 - Legal photocopying services; general provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Commission shall provide photocopies of legal material to juveniles at the rate of $.10 per page, in accordance with the guidelines and limitations set forth in this subchapter.
(b) Juveniles may submit legal material to be photocopied to designated staff during the hours prescribed by the community program. The original and photocopies of the legal material shall be returned to the juvenile within two days of submission unless return of the legal material is prevented by exceptional circumstances. If the second day falls on a weekend or holiday, the legal material shall be returned on the weekday following the weekend or holiday.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.5 - Legal photocopying services for indigent juveniles

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Commission shall provide photocopies of legal material at no charge to the indigent juvenile in accordance with the guidelines and limitations in this subchapter.
(b) Only legal material that must be photocopied for a legitimate purpose, related to pending litigation challenging an indigent juvenile's sentence, directly or collaterally or challenging the conditions of confinement, such as civil rights actions and/or writs of habeas corpus, will be photocopied for indigent juveniles at the expense of the Commission. Such legal materials may include supporting documents, such as relevant prior correspondence and copies of receipts, which are to be attached to court documents. The legal material submitted for photocopying may be reviewed by the Superintendent, or designee, in order to determine whether the legal material:
1. Falls within the definition of "legal material"; or
2. Must be photocopied for a legitimate purpose related to litigation.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.6 - Legal photocopying services for non-indigent juveniles

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Commission shall provide photocopies of legal material to non-indigent juveniles in accordance with the guidelines and limitations established in this subchapter.
(b) A non-indigent juvenile shall be charged for the cost of all photocopying of legal material as established at 13:103-6.5(a).
(c) If the non-indigent juvenile has temporarily overdrawn his or her account or has a balance in the account, but the balance is not sufficient to pay the cost of all photocopying of legal material, the community program shall:
1. Remove from the non-indigent juvenile's account the amount available in accordance with (g)1 below;
2. Charge the non-indigent juvenile's account the amount owed the community program; and
3. Advise the non-indigent juvenile in writing of the amount owed and the reason therefor.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.7 - Monitoring identity of party in legal telephone calls

Current through Register Vol. 56, No. 14, July 15, 2024
Legal telephone calls shall be monitored to the minimum extent necessary to determine the identity of the party called and that the ongoing call is not interrupted by a call to another party. (See also 13:103-8.30 )
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.8 - Legal services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Legal supplies, such as paper, envelopes, and pens, shall be provided in reasonable amounts as needed to all juveniles who request them for legal purposes. All juveniles may be required to justify the need for unusually large amounts of legal supplies.
(b) Frequently used legal forms and applications shall be made available through the law library.
(c) Access to computers or other electronic word processors will be provided, to the extent possible consistent with orderly operations of the community program.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.9 - Notary public service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Juveniles shall have reasonable access to notary public services.
(b) Juveniles shall not be permitted to be notary publics, to perform notary public services, or possess notary public equipment, such as a seal or stamp.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.10 - Juvenile legal material

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each juvenile shall be permitted to retain personal legal material in his or her room. This legal material shall be subject to contraband search only.
(b) The Superintendent may establish written policies that limit the accumulation of personal legal materials in a juvenile's housing unit. Any limitation on the accumulation of personal legal materials should be based on the amount in relation to:
1. Security;
2. Sanitation;
3. Fire hazard considerations; and
4. Space available in the housing unit.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.11 - General provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Nothing contained in this subchapter shall preclude a juvenile from obtaining assistance from any other juvenile.
(b) Nothing contained in this subchapter precludes any juvenile from obtaining legal assistance from an attorney.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.12 - Written policy and procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Superintendent or designee of each community program shall ensure that written policies and procedures pursuant to this subchapter are established. These written policies and procedures shall be incorporated into the next revision of the community program's resident handbook.
(b) All new or revised policies and procedures shall be incorporated into the next publication of the resident handbook.
(c) Proposed written community program policies and procedures regarding juvenile legal services and any additions or revisions to such written policies and procedures shall be submitted to the Director of Community Programs for review prior to implementation.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.13 - Change of juvenile's name; juvenile responsibilities

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to have Commission records altered to reflect a new legal name, a juvenile wishing to change his or her name must:
1. Legally change his or her name in accordance with 2A:52-1 et seq. and R.4:72-1 et seq.;
2. Submit a certified or true copy of the court's judgment allowing the name change to the Superintendent or designee of the community program to which he or she is assigned;
3. Submit verification to the Superintendent or designee, documenting that a copy of the court's judgment was published in a newspaper of general circulation in the juvenile's county of residence within 20 days of the court judgment. The juvenile's county of residence shall be considered the county of his or her last known residence as reflected in Commission records, unless otherwise specified by a judge's order; and
4. Submit verification to the Superintendent or designee documenting that a certified copy of the judgment was filed with the deputy clerk of the Superior Court of the county in which the action was brought and the appropriate office in the New Jersey Department of the Treasury, within 45 days of the court judgment.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.14 - Amendment of community program records to reflect juvenile name change

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Director of Community Programs or designee shall order that the community program records, including the computerized juvenile information recordkeeping systems, be amended to reflect the juvenile's new legal name after the requirements of 13:103-6.13(a)  have been satisfactorily fulfilled.
(b) Each office within the community program that maintains a record of the juvenile shall be notified in writing of the juvenile's new legal name. The offices shall be instructed to show the original legal name as an alias.
(c) The Superintendent shall also notify the following of the juvenile's name change:
1. The Office of Classification;
2. The Juvenile Information Management System (JIMS);
3. The Offender Based Criminal Information System (OBCIS) at the New Jersey Department of Corrections; and
4. Any centralized electronic medical or other records relating to the juvenile.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.15 - "Common law" change of name

Current through Register Vol. 56, No. 14, July 15, 2024
No community program records shall be altered if a juvenile decides to change his or her name through the "common law" practice, that is, on the juvenile's own authority and without any legal court proceedings.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.16 - Juvenile orientation

Current through Register Vol. 56, No. 14, July 15, 2024
The procedure whereby a juvenile can legally change his or her name shall be incorporated into juvenile orientation.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.17 - Filing fee for civil action or proceeding in Federal court

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In accordance with 28 U.S.C. §
										1915, Proceedings
in forma pauperis
, a juvenile may request to bring a civil action in a court of the United States, or an appeal of a judgment in a civil action or proceeding in a court of the United States, without the prepayment of fees.
(b) A juvenile seeking to proceed in accordance with (a) above shall submit a request to the Superintendent or designee for a certified copy of his or her juvenile account statement for the six-month period immediately preceding the filing of the complaint or notice of appeal. The juvenile account statement shall be provided in a timely manner.
(c) Upon receipt by the community program of a court order issued pursuant to (a) above regarding the payment of filing fees, the community program fiscal manager shall first deduct funds from the juvenile's account to pay any initial partial filing fee in accordance with the terms of the court order, and then the balance of any filing fee in accordance with 28 U.S.C. §
										1915, applicable Commission rules and procedures, and the terms of the court order.
New Jersey Administrative Code › Title 13 - LAW AND PUBLIC SAFETY › Chapter 103 - COMMUNITY PROGRAMS › Subchapter 6 - ACCESS TO COURT FOR JUVENILES IN RESIDENTIAL COMMUNITY HOMES › Section 13:103-6.18 - Filing fee for civil action or proceeding in State court

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If a juvenile files an action or proceeding in any court of this State, including an appeal from an administrative decision of the State Parole Board or the Commission, the juvenile may request a waiver of filing fees on the grounds of indigency. Pursuant to 30:4-16.3, a request for waiver of the filing fee shall include a certified copy of the juvenile's fund account statement for the six months immediately preceding the filing of the complaint or petition.
(b) A juvenile shall obtain a certified copy of his or her juvenile's account statement by submitting a written request to the Superintendent or designee. The trust fund account statement shall be provided in a timely manner.
(c) Payment from the juvenile's account for any filing fee or partial filing fee shall be processed in accordance with 30:4-16.3 and the terms of the court order.