North Dakota Administrative Code › Title 99 - State Gaming Commission › Article 99-01.3 - Games of Chance › Chapter 99-01.3-03 - Accounting Rules › Section 99-01.3-03-10 - Bank deposit and audit

Current through Supplement No. 393, July, 2024
1. The cash profit,
				less a documented increase or plus the decrease in the starting cash on hand
				for the next gaming activity, plus cash and merchandise prizes paid by check
				and cost of coins for a prize board, must be deposited in the gaming account by
				the third banking day following the day of a bingo session or electronic quick
				shot bingo session; club special, prize board, tip board, seal board, or
				punchboard is removed from play; sports-pool game; calcutta event; raffle board
				event, poker occasion; day's or interim period's pull tab and prize board, and
				twenty-one or paddlewheel activity. However, the receipts for a raffle,
				calendar or master sports-pool board, or paddlewheel described by subsection 1
				of section
				99-01.3-11-01 must be deposited in
				the gaming account by the third banking day following receipt of the cash by
				the person responsible for the activity.
2. For a day's pull tab activity, bingo
				session, electronic quick shot bingo session, raffle drawing, poker occasion,
				twenty-one and paddlewheel activity, and interim period's pull-tab activity
				involving a dispensing device, a deposit slip must reference a site, name of
				the game, game type, date of activity, and deposit amount. For an interim
				period deposit for electronic pull-tab activity, the deposit slip must
				reference a site, game type, date of activity, and deposit amount. The deposit
				amount for twenty-one and paddlewheel activity described by subsection 2 of
				section 99-01.3-11-01, may be combined.
				For a club special, prize board, prize board involving a dispensing device, tip
				board, seal board, punchboard, and series of paddlewheel ticket cards, a
				deposit slip must reference a site, game type, date removed from play or date
				of activity, deposit amount, and gaming stamp number. For a sports-pool board,
				raffle board, or calcutta board, a deposit slip must reference a site, date of
				the event or auction, deposit amount, and gaming stamp number. For all game
				types, an employee who prepares a deposit shall initial the bank deposit slip.
				If another employee makes the bank deposit and has access to the cash, the
				employee shall also initial the bank deposit slip.
3. If a deposit slip is prepared for more
				than one game or game type, the deposit slip or supporting schedule must
				include the information required by subsection 2 for each game or game type. A
				supporting schedule must reconcile to a validated bank deposit
				receipt.
4. For a bank deposit, a
				person shall record the amount to be deposited on the game's accounting record
				and retain a copy of the bank deposit slip and any supporting schedule. This
				person shall forward the accounting record, copy of the bank deposit slip, and
				any supporting schedule to a bookkeeper. A second person shall take custody of
				the bank deposit funds and the original of the bank deposit slip and take them
				to a financial institution or arrange for the funds to be deposited. If, before
				the bank deposit is made, the custody of bank deposit funds is transferred from
				a person to another person, face-to-face, and the cash is accessible to be
				counted, both persons shall participate in a count of the cash in the presence
				of each other and resolve any difference. After completing and documenting the
				cash count, both persons shall initial and date the original of the bank
				deposit slip. The person who makes the bank deposit shall forward the validated
				bank deposit receipt to a bookkeeper. A validated bank deposit receipt, copy of
				the bank deposit slip, and any supporting schedule must be included with the
				accounting records. An organization shall comply with this rule unless it uses
				another bank deposit procedure which has proper accounting control.
5. If an employee prepares or has custody of
				a bank deposit which is not scheduled to be immediately deposited, the employee
				shall safeguard the funds.
6. An
				employee who did not have access to the cash to be deposited shall, within a
				reasonable time, verify that the amount recorded on a daily or interim
				accounting record to be deposited was actually deposited according to a bank
				statement. The employee shall document the verification by initialing the
				accounting record and dating it. If more than one deposit amount is recorded on
				an accounting record, the employee shall initial the record for each verified
				deposit amount and date the record.
7. A closed game or daily activity must be
				audited, within a reasonable time, by a person who did not conduct the game,
				have sole access to the games in play, and who did not have sole access to the
				total receipts or cash profit for the game's or day's activity. This person may
				not have sole signatory authority of the gaming account or sole electronic
				access to the gaming account other than to view account information and may not
				make electronic deposits, withdrawals, or transfers into or out of the account.
				This person may not audit a closed game or daily activity that was conducted by
				a common household member, spouse, child, parent, brother, or sister of the
				audit person. A drop box cash count team member may not be the person
				responsible for auditing the twenty-one or paddlewheel with a table activity. A
				person who audits a closed game or daily activity shall verify the number and
				value of unsold chances, gross proceeds, number and value of prizes, adjusted
				gross proceeds, and cash profit. If the audit reveals an irregularity, the
				person shall notify the appropriate organization representative.
General Authority:
NDCC 53-06.1-01.1
Law Implemented:
NDCC
					 53-06.1-01.1