Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-65 - Flexible work arrangements

Current through all regulations passed and filed through July 1, 2024
(A)
								Shawnee state
			 recognizes the value of flexible work options, and understands that offering
			 flexible work arrangements can result in improved productivity, recruitment and
			 retention of top talent, and improved employee satisfaction. Offering workplace
			 flexibility is a strategy for using resources most efficiently and providing
			 the best environment for supporting staff while meeting the university's
			 needs.
(B)
								Purpose
The purpose of this rule is to provide
				a structure and guidelines to support flexible work arrangements at the
				university, enabling managers to balance the operational and educational
				demands of the university with the preferred work arrangements of eligible
				employees. The goal of flexible work arrangements is to improve employee
				wellness by creating better work-life balance and improving employee
				recruitment and retention while maintaining a productive, efficient work
				environment.
(C)
								Policy scope
This rule applies to all university
				personnel, unless specifically excluded based on job duties or the scheduling
				demands of the university. This rule does not apply to faculty, students, or
				other temporary employees.
(D)
								Policy
			 statement
(1)
									Flexible work arrangements should be implemented in a fair
			 and equitable manner throughout the university, but eligibility depends on job
			 responsibilities, service obligations, and departmental needs.
(2)
									Flexible work
			 arrangements are a discretionary benefit to eligible employees based on the
			 needs of the university; such arrangements should not be viewed as automatic or
			 permanent in light of the varying roles and responsibilities of employees and
			 changing needs of the university over time.
(3)
									The primary
			 criterion for determining approval of a flexible work arrangement for any
			 employee shall be whether the arrangement meets the business needs of the
			 department and university. Flexible work arrangements may be appropriate for
			 staff in some positions and departments but may not be possible for all. While
			 acknowledging that not every position is appropriate for a flexible work
			 arrangement, supervisors, department heads, and vice presidents should strive
			 to ensure reasonable and equitable access to these options. Vice presidents
			 should ensure that flexible work arrangements are offered in a manner that does
			 not violate the university's policies against discrimination. Careful
			 consideration should be given to create a flexible work arrangement that will
			 set the employee and the unit or department up for success.
(4)
									Flexible work
			 arrangements need to ensure the delivery of quality service to our students,
			 employees and external constituents, and that the university maintains a
			 vibrant and connected campus community.
(5)
									Flexible work
			 arrangements are to be documented and regularly evaluated, and are subject to
			 termination in accordance with the accompanying procedure. The university
			 reserves the right to require, deny, alter or cease flexible arrangements based
			 on the unit's business needs, the individual's work performance, and other
			 relevant factors.
(6)
									The approval of a remote work plan and other flexible
			 work arrangements is not a right of an employee and it also does not change the
			 terms and conditions of employment with the university. Employees with flexible
			 work arrangements remain subject to applicable university policies and
			 procedures, collective bargaining agreements, and federal and state
			 laws.
(7)
									Flexible work arrangements are not appropriate nor
			 required for occasional, nonroutine flexibility in work hours or
			 location.
(8)
									The university may permit variations of flexible work
			 arrangements that modify the provisions set forth in this rule or accompanying
			 procedure in response to a short- or long-term university declared emergency or
			 other operational or educational needs. Any such declaration or need will be
			 communicated to the affected employees, as well as any permitted variations,
			 depending on the nature of the emergency or university need.