Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-43 - Student email

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Official university email accounts are
				required for all BGSU students. The official BGSU email address for all
				students will be in the form: username@bgsu.edu.
Undergraduate students receiving email
				at the official BGSU email address will have these messages automatically
				forwarded to their office 365 email box using their username@bgsu.edu
				address.
(B)
								Policy
At the time of admission or initial
				registration, all students are given a BGSU account. Students may anticipate
				that official university correspondence will come to them through this email
				account and should access this email account on a regular and timely
				basis.
Additionally, all students should
				recognize that their BGSU account is currently part of the authentication
				process used for accessing the MyBGSU portal. MyBGSU is an essential university
				tool used for administrative and academic correspondence. It is expected that
				students will be required to use this tool to access one or more administrative
				or academic services at the university, such as grade reports, class
				registration and class assignments/announcements.
(1)
									University use of
			 email - Email is a mechanism for official communication within Bowling Green
			 state university. The university expects that such communications will be
			 received and read in a timely fashion. Official email communications are
			 intended only to meet the academic and administrative needs of the campus
			 community. As stewards of the process, information technology services is
			 responsible for directing the use of official student email.
(2)
									Assignment of
			 student email - A BGSU account registration web site is available to allow
			 students to set up their BGSU account online. This page is located at
http://www.bgsu.edu/newaccount
Admitted students will receive an
				information packet that includes information necessary to create their BGSU
				account.
Students on the main campus can use the
				Web service or can register for an email account by bringing their official
				BGSU ID to the technology support center in 110 Hayes hall. Firelands students
				can register for an account online or by visiting the Main lab in 231 North and
				bringing their official BGSU ID. Accounts must be created before the university
				can correspond with its students using the official email
				accounts.
Official email addresses will be
				directory information unless a student requests otherwise.
(3)
									
			 Expectations about student use of email - Students are expected to check their
			 email on a frequent and consistent basis in order to recognize that certain
			 communications may be time critical. "I didn't check my email," error in
			 forwarding mail, or email returned to the university with "mailbox full" or
			 "user unknown" are not acceptable excuses for missing official university
			 communications via email. Additionally, no student should share his or her BGSU
			 password with any other individual. Such sharing could facilitate violations of
			 federal, state, and/or local laws and therefore is prohibited.
(4)
									Redirecting of
			 email - Students who wish to have email redirected from their official
			 university email address to another email address (e.g.,@aol.com,
			 @hotmail.com), may do so, but at their own risk. The university will not be
			 responsible for the handling of email by outside vendors. Having email
			 redirected does not absolve students from the responsibilities associated with
			 the official communication sent to their BGSU account. In order to forward
			 email, please contact the technology support center in 110 Hayes hall or by
			 telephone at 419-372-0999.
(5)
									Authentication of
			 confidential information - It is a violation of university policies, including
			 the codes of student conduct to impersonate a university officer, faculty/staff
			 member or student. To minimize this risk of fraud, some confidential
			 information may be made available only through MyBGSU, which is password
			 protected. In these cases, students will receive email correspondence directing
			 them to MyBGSU, where they can access the confidential information only by
			 authenticating. The confidential information will not be available in the email
			 message. Again, because password protection is a key component of MyBGSU
			 security, students should never share their passwords or other identifying
			 information, except as requested by the university.
(6)
									Privacy - Users
			 should exercise extreme caution in using email to communicate confidential or
			 sensitive matters, and should not assume that email is private or confidential.
			 It is especially important that users are careful to send messages only to the
			 intended recipient(s). Particular care should be taken when using the "reply"
			 command during email correspondence.
(7)
									Educational uses
			 of email - Faculty will determine how electronic forms of communication (e.g.,
			 email) will be used in their classes, and will specify their requirements in
			 the course syllabus. This "official student email policy" will ensure that all
			 students will be able to comply with email based course requirements specified
			 by faculty. Faculty can therefore make the assumption that students' official
			 BGSU accounts are being assessed and faculty can use email for their classes
			 accordingly.
(8)
									Enforcement and sanctions
Use of BGSU technology resources must
				be completed in compliance with the BGSU information technology
				policy(
http://www.bgsu.edu/offices/cio/page52522.html
).
				Any violations will be referred to the appropriate
				disciplinary authority for review.
Date: August 6, 2013