Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 15 - Time and Leave › Part 3 - ANNUAL AND SICK LEAVE POLICIES › Section 260:25-15-11 - Annual leave

Current through Vol. 41, No. 20, July 1, 2024
(a) Annual leave is
				  intended to be used for vacations, personal business, and other time off work
				  not covered by other paid leave or holiday provisions. An employee may charge
				  family and medical leave, taken in accordance with 260:25-15-45, against annual
				  leave accumulations.
(b) Eligible
				  employees shall accrue annual leave based upon hours worked (excluding
				  overtime), paid leave, and holidays [74:840-2.20] in accordance with
				  260:25-15-10 and the provisions in this subsection, not to exceed the total
				  possible work hours for the month. The hourly rate is equal to the annual
				  accrual divided by the number of work hours in the current year. Annual leave
				  earned during one pay period shall not be available for use until the beginning
				  of the following pay period.
(1) Annual leave
				  shall be applied for by the employee and shall be used only when approved by
				  the Appointing Authority.
(2)
				  Part-time employees shall accrue annual leave in an amount proportionate to
				  that which would be accrued under full-time employment [74:840-2.20].
(3) Annual leave earned during a pay period
				  shall be prorated based upon the number of hours (excluding overtime hours) an
				  employee is on the payroll [74:840-2.20].
(4) An Appointing Authority may require an
				  employee to take annual leave whenever in the administrative judgment of the
				  Appointing Authority such action would be in the best interests of the agency;
				  except that the employee shall not be required to reduce accrued annual leave
				  below 5 days. An Appointing Authority shall not apply this rule in lieu of
				  260:25-11-120. Leaves of absence for internal investigatory purposes shall be
				  administered according to 260:25-11-120.
(5) Unused accrued annual leave shall be
				  accumulated for no more than the maximum leave accumulation limits specified in
				  260:25-15-10 or at the discretion of the Appointing Authority, employees may
				  accrue up to the accumulation limit plus the accrual for one year. If employees
				  are permitted to accumulate above the accumulation limit, such excess must be
				  used during the same calendar year in which it accrues or within twelve months
				  of the date on which it accrues. Employees shall not be paid for excess leave
				  above the accumulation limit; if an employee was transferred to an agency by
				  statute or executive order all accumulated leave will be transferred.
(6) Annual leave shall not be taken in
				  advance.
(7) An employee who
				  transfers to another agency may have accrued annual leave transferred at the
				  option of the Appointing Authority to which transferred. The maximum amount
				  transferrable is limited to amount accrued but no more than the accumulation
				  limits plus the accrual for one year, or such Appointing Authority may require
				  that all or a portion of the annual leave be paid by the agency from which the
				  employee is transferred before the transfer. The amount of annual leave paid by
				  the agency from which the employee is transferred shall not exceed the
				  accumulation limits except as established in Section
				  840-2.20
				  of Title 74 of the Oklahoma Statutes and the amount of annual leave transferred
				  with the employee shall not exceed the accumulation limits plus the accrual for
				  one year
(8) Any employee who is
				  separated from the state service shall be paid or shall have payment made to
				  the employee's estate for any annual leave accumulated up to and including the
				  accumulation limit except as otherwise provided in the Merit Rules. At no time
				  shall any employee resigning from one position to accept another position
				  within the same agency be paid for accrued annual leave unless there has been a
				  break in service of more than thirty days.
(9) Annual leave shall be charged against an
				  employee's annual leave balance based on the amount of time an employee is
				  absent from work during the employee's assigned work schedule. Holidays falling
				  within a period of annual leave shall not be charged to annual leave.
(10) Any probationary or permanent employee
				  who leaves the employ of an agency shall receive payment for the accrued number
				  of hours of annual leave in accordance with the hourly rate. Payment may only
				  be withheld pending settlement of a legal debt to the agency. If a person is
				  reemployed by the State within a period of 30 calendar days from the date of
				  separation, any portion of the accumulated annual leave which has not yet been
				  paid may be reinstated.