reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-09 - Transportation and field trip safety for a certified in-home aide

Current through all regulations passed and filed through July 1, 2024
(A)
								What is to be completed for all trips, including
			 routine trips?
The in-home aide (IHA) is
				to:
(1)
									Have written and signed permission from the parent before
			 transporting or escorting a child away from the home for field trips and
			 routine trips as detailed in appendix A to this rule. The permission slip is to
			 be kept on file at the home for one year from the date of the
			 trip.
(2)
									Attach to each child on a routine or field trip, except
			 children being transported only to and from school or only to and from home,
			 identification containing the IHA's name, the child's address and a telephone
			 number to contact in the event the child becomes lost.
(3)
									Have first aid
			 supplies as outlined in appendix C to rule
			 5101:2-14-05 of the
			 Administrative Code.
(4)
									Take all supplies needed to provide treatment and
			 medications for any child with a JFS 01236 "Child Medical/Physical Care Plan
			 for Child Care" transported during the trip, as outlined in rule
			 5101:2-14-06 of the
			 Administrative Code.
(5)
									Have a working cellular phone or other means of
			 immediate communication. Cellular phones are not to be used by a driver while
			 the vehicle is in motion.
(6)
									Ensure that if the vehicle used to transport children
			 is manufactured with seat belts, they are utilized by adults and children, with
			 no more than one person strapped in each seat belt. Children or adults are not
			 to be permitted to stand in a moving vehicle, sit on the floor or ride in a
			 vehicle where all seats are not securely anchored.
(7)
									The vehicle is to
			 be checked at completion of each trip to ensure that no child has been left in
			 the vehicle.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-10 - Sleeping, napping and overnight requirements for an in-home aide

Current through all regulations passed and filed through July 1, 2024
(A)
								What are the sleep and nap requirements for a certified
			 in-home aide (IHA)?
(1)
									Sleep time and nap time are to be in accordance with
			 the developmental needs of the child.
(2)
									Infants under
			 twelve months old are to be placed on their backs to sleep unless the parent
			 provides written authorization on the JFS 01235 "Sleep Position Waiver
			 Statement for Child Care" signed by the child's physician. The JFS 01235 is to
			 be maintained on file for review and is valid for one year. Infants who are
			 able to roll from back to front and front to back are to be placed initially on
			 their back for sleeping but allowed to remain in a position they
			 prefer.
(3)
									Sleep or nap areas are to be lighted to allow for
			 visual supervision of all children at all times.
(4)
									Any child who
			 does not fall asleep during a designated nap time is to have the opportunity to
			 engage in quiet activities.
(5)
									An evacuation
			 route is not to be blocked by sleeping or napping/resting children. Each child
			 is to have a free and direct means of escape and the IHA is to have a clear
			 path to each child.
(6)
									Rest time is to be treated in the same manner as nap
			 time.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-11 - Meal preparation/nutritional requirements for an in-home aide

Current through all regulations passed and filed through July 1, 2024
(A)
								What are the requirements for meals and snacks for a
			 certified in-home aide (IHA)?
The IHA is to:
(1)
									Provide
			 nutritious, varied and appropriately timed meals and snacks for all children in
			 accordance with parent's wishes as described in appendix A to this
			 rule.
(2)
									Serve food that is not a choking hazard, and that is
			 developmentally appropriate in size, amount and texture.
(3)
									Ensure that meals
			 and snacks are served in the hours as described in appendix A to this rule,
			 except when sleeping.
(4)
									Serve only one hundred per cent, undiluted fruit or
			 vegetable juice, if used to meet the fruit or vegetable requirement for meals
			 and snacks. Other fruit or vegetable juice is permitted as a beverage
			 alternative.
(5)
									Ensure the parent obtains a physician's written
			 instructions if administering a medical food to any child or if an entire food
			 group is eliminated. When special diets are for cultural or religious reasons,
			 the IHA is to obtain written, dated and signed instructions from the child's
			 parent.
(6)
									Ensure that any alternate diet, except if the diet is
			 for religious, cultural or medical reasons as specified in paragraph (A)(5) of
			 this rule, includes items from each of the following food groups: meat or meat
			 alternative, grain, fruit/vegetable, fluid milk.
(7)
									Ensure that all
			 food, including milk (formula and breast milk for infants) is safely stored. If
			 safe storage of milk is not available on routine trips or field trips, milk may
			 be served at snack instead of at the meal. Potentially hazardous foods such as,
			 but not limited to, milk, milk products, eggs, meat, poultry, fish, cooked rice
			 and baked or boiled potatoes are to be refrigerated at a temperature at or
			 below forty degrees Fahrenheit.
(8)
									Ensure individual
			 servings or individual packages of food or drink that have been served to a
			 child are discarded or stored as instructed by the child's parent. Food or
			 drink that is individually packaged and the package has not been opened may be
			 stored in the home to be served again.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-12 - Medication administration for an in-home aide

Current through all regulations passed and filed through July 1, 2024
(A)
								When does an
			 in-home aide (IHA) use the JFS 01217 "Request for Administration of Medication
			 for Child Care"?
(1)
									The JFS 01217 is to be used to document medication
			 administration of all prescription and non-prescription medication, including
			 sample medication.
(2)
									The JFS 01217 is not to be used for medication required
			 by a JFS 01236 "Child Medical/Physical Care Plan for Child Care" pursuant to
			 rule 5101:2-14-06 of the
			 Administrative Code.
(3)
									The JFS 01217 is not to be used for non-prescription
			 topical products or lotions.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-13 - Infant care and diaper care for an in-home aide

Current through all regulations passed and filed through July 1, 2024
(A)
								What are the
			 requirements for infant daily care?
(1)
									The in-home aide (IHA) is to:
(a)
										Allow infants to
			 safely and comfortably sit, crawl, toddle, walk and play according to the
			 infant's stage of development.
(b)
										Remove each
			 infant from the crib, swing, infant seat, exercise seat or other equipment
			 throughout the day for individual attention.
(c)
										Provide each
			 non-crawling infant the opportunity for tummy-time, outside of their crib or
			 playpen, each day.
(d)
										Maintain a daily written record for each infant that is
			 provided to the infant's parent on a daily basis. The record is to include the
			 following information:
(i)
											Food intake.
(ii)
											Sleeping
			 patterns.
(iii)
											Times and results of diaper changes.
(iv)
											Information
			 about daily activities.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-14 - Certified In-home Aides › Section 5101:2-14-14 - County agency responsibilities for in-home aide certifications, compliance inspections and complaint investigations

Current through all regulations passed and filed through July 1, 2024
(A)
								What are the
			 county agency responsibilities for certifying an in-home aide (IHA)?
(1)
									The county agency
			 is to accept and approve or deny all applications for certification as an IHA
			 within one hundred twenty days from the date the application is submitted in
			 the Ohio child licensing and quality system (OCLQS).
(2)
									If the parent and
			 IHA applicant need help in completing the forms, the county agency is to
			 provide assistance.
(3)
									The county agency is to conduct a pre-certification
			 inspection at the home of the parent to verify compliance.
(4)
									The county agency
			 is to issue a certificate when the county determines the IHA is in compliance
			 with Chapter 5104. of the Revised Code and Chapter 5101:2-14 of the
			 Administrative Code.
(5)
									The county agency is to provide a copy of the
			 certificate to the parent of a child receiving in-home aide
			 services.
(6)
									The county agency is to comply with Chapter 5104. of
			 the Revised Code and Chapter 5101:2-14 of the Administrative
			 Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-15 - Child Care Program Administration › Section 5101:2-15-03 - Child care advisory council

Current through all regulations passed and filed through July 1, 2024
(A) What is the purpose and responsibilities
			 of the child care advisory council?
(1) The
			 purpose of the child care advisory council (the council) is to assist and
			 advise the Ohio department of job and family services (ODJFS) in the
			 administration and development of child care according to division (A) of
			 section 5104.08 of the Revised
			 Code.
(2) The council shall advise
			 the director of ODJFS on the administration of Chapter 5104. of the Revised
			 Code and in the development of child care.
(3) The council may establish guidelines and
			 procedures necessary for the effective operation of council business.
(4) The council shall make an annual report
			 to the director of ODJFS that addresses the availability, affordability,
			 accessibility, and quality of action that the council has proposed to the
			 director during the preceding fiscal year.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-01 - Definitions for eligibility for publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A) "Absent day"
			 means any day that a child is authorized and scheduled to be in the care of the
			 provider, but is not in attendance, and child care would have been provided had
			 the child been present with the provider.
(B) "Adult" means an individual who is age
			 eighteen or older.
(C)
			 "Authorization" means the hours that a county agency determines that a child
			 may receive publicly funded child care from an eligible provider chosen by the
			 caretaker. The authorization shall be reasonably related to the number of hours
			 of the caretaker's qualifying activities.
(D) "Authorized representative" in the Ohio
			 benefits integrated
								 eligibility system means an
			 individual other than the caretaker applying for and/or receiving publicly
			 funded child care benefits, who is at least eighteen years of age and is
			 identified in writing by the caretaker to act on their behalf. The authorized
			 representative may do all of the following:
(1) Complete and submit initial and/or
			 recertification applications and verifications for publicly funded child care
			 on behalf of the caretaker.
(2)
			 Report changes which may affect the caretaker's eligibility for publicly funded
			 child care on behalf of the caretaker.
(3) Receive copies of all correspondence sent
			 to the caretaker.
(4) Communicate
			 on behalf of the caretaker.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-02 - Application and qualification process for receipt of publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A) How does a caretaker apply for publicly
			 funded child care (PFCC) benefits?
(1) The
			 caretaker is to complete a PFCC application and submit the application to the
			 county agency that serves the caretaker's county of residence.
(a) A valid PFCC application includes any of
			 the following forms with the applicant's name, address and signature on the
			 form:
(i) The JFS 07200 "Application for
			 Supplemental Nutrition Assistance Program (SNAP), Cash Assistance, Medical
			 Assistance or Child Care Assistance" or its electronic or telephonic
			 equivalent.
(ii) The JFS 01121
			 "Early Childhood Education Eligibility Screening Tool" or the JFS 01122
			 "Publicly Funded Child Care Supplemental Application."
(iii) If the PFCC application does not
			 include, at a minimum, the applicant's name, address, and signature, the
			 application is not valid.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-03 - Income eligibility requirements for publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A) What income is used to determine
			 caretaker eligibility for publicly funded child care benefits?
The county agency shall use gross earned income and gross
				unearned income to determine child care income eligibility and family
				copayment. Gross income is the income amount before taxes and other deductions
				are removed.
(B) What is
			 considered gross earned income?
"Gross earned income" means the total amount of gross earnings
				received in a month by all of the employed individuals in the family including
				wages legally obligated to all members of the family but which are diverted to
				a third party.
(C) What is
			 counted as gross earned income for services performed as an employee?
(1) "Gross earnings for services performed as
			 an employee" means any of the following:
(a)
			 Wages, salary, back pay, bonuses and awards paid by an employer.
(b) Commissions.
(c) Payments from job
			 corps.
(d) Earnings from work
			 training programs and/or on-the-job training programs.
(e)
			 Sick leave paid as wages.
(f) Annual
			 leave.
(g) Holiday and
			 vacation pay.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-04 - Caretaker responsibilities to maintain eligibility in the publicly funded child care program

Current through all regulations passed and filed through July 1, 2024
(A)
								What are the
			 caretaker responsibilities for tracking a child's attendance in the publicly
			 funded child care program?
(1)
									The caretaker and/or the caretaker's
			 designee(s)/sponsor(s) shall use the automated child care system upon entry to
			 and exit from the child care provider's location.
(a)
										Use of the
			 automated system will track attendance for each child at each authorized
			 provider.
(b)
										An eligible caretaker or the caretaker's
			 designee(s)/sponsor(s) are the only people permitted by the Ohio department of
			 job and family services (ODJFS) to use the automated child care system to
			 record a child's attendance.
(c)
										The caretaker
			 and/or the caretaker's designee(s)/sponsor(s) shall create and use personal
			 identification information to access the automated system. Personal
			 identification information shall not be shared with the
			 provider.
(d)
										The caretaker's personal identification information
			 shall serve as an electronic signature.
(e)
										Misuse of the
			 automated child care system pursuant to rule
			 5101:2-16-07
			 of the Administrative Code may result in termination of a caretaker's
			 eligibility.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-05 - Copayment for publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 copayment requirements for families receiving publicly funded child care
			 benefits?
(1) Families shall be assigned a
			 weekly copayment amount based on income level.
(2) Families shall pay the assigned
			 copayment(s) directly to their child care provider(s).
(3) Weekly copayment amounts shall be based
			 on the federal poverty guidelines released annually by the United States
			 department of health and human services.
(a)
			 Each family with a monthly income of one hundred per cent or less of the
			 federal poverty level (FPL) shall have a weekly copayment of zero
			 dollars.
(b) Each family with a
			 monthly income of more than one hundred per cent of the FPL shall have a weekly
			 copayment based on family size and gross monthly income.
(c) The family copayment schedule will be
			 published annually in a child care manual procedure letter.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-06 - Authorizations for publicly funded child care services

Current through all regulations passed and filed through July 1, 2024
(A) What is a child
			 care authorization?
(1) The child care
			 authorization indicates how many weekly hours have been approved for the child
			 to receive care.
(2) The child care
			 authorization identifies the provider that the family has chosen to provide
			 care. The chosen provider shall have a provider agreement with the Ohio
			 department of job and family services (ODJFS) to provide publicly funded child
			 care services.
(3) The child care
			 authorization allows ODJFS to make weekly payments to the authorized provider
			 for child care services for the child.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-07 - Caretaker improper payments or misuse of publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A) What is a caretaker improper child care
			 payment?
A caretaker improper payment for publicly funded child care
				(PFCC) means that a PFCC payment was made to a caretaker's provider for
				services provided to the caretaker's child that were ineligible to be paid by
				the PFCC program. The caretaker shall repay the county agency for the following
				improper payments:
(1) An error on the
			 part of the caretaker or the caretaker's authorized
			 representative, pursuant to rule
			 5101:2-16-01
			 of the Administrative Code.
(2) Payments made to a provider for care
			 provided during a state hearing appeal period when the decision to terminate
			 benefits is upheld at the state hearing.
(3) An error by the county agency or Ohio
			 department of job and family services.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-09 - Provider responsibilities for publicly funded child care

Current through all regulations passed and filed through July 1, 2024
(A) Who is eligible to sign an agreement to
			 provide publicly funded child care?
(1) A
			 child care provider who operates a licensed child care center; a licensed type
			 A or type B child care home; an approved Ohio department of education (ODE)
			 licensed program; an approved child day camp; a certified in-home aide; or a
			 regulated border state provider is eligible to sign a provider agreement.
(a) A school child or preschool program
			 licensed by the ODE, pursuant to sections
			 3301.52 to
			 3301.59 of the Revised Code,
			 will become eligible to sign a provider agreement after requesting approval to
			 provide publicly funded child care services. All requests shall be made by:
(i) Submitting the JFS 01140 "Request to
			 Provide Publicly Funded Child Care for Ohio Department of Education Programs"
			 with a copy of the ODE license or the Ohio child licensing and quality system
			 (OCLQS) generated equivalent to ODJFS.
(ii) Complying with background check
			 requirements pursuant to rule
			 5101:2-12-09 of the
			 Administrative Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-10 - Payment rates and procedures for providers of publicly funded child care services

Current through all regulations passed and filed through July 1, 2024
(A) How are payment
			 rates established in the publicly funded child care program?
(1) Payment rates are based on a market rate
			 survey completed by the department 
			 to providers in the state of Ohio.
(2) Payment rates 
									are to apply to
			 all providers of publicly funded child care.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-11 - Provider improper payments or misuse of publicly funded child care benefits

Current through all regulations passed and filed through July 1, 2024
(A)
								What is a
			 provider improper child care payment?
A provider improper child care payment
				means that a payment was made to a provider for which the provider was not
				eligible to receive. Improper payments are the result of one of the
				following:
(1)
									An error on the part of the provider.
(2)
									An error on the
			 part of the county agency or the Ohio department of job and family services
			 (ODJFS).
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-12 - Publicly funded child care program integrity review

Current through all regulations passed and filed through July 1, 2024
(A)
								What is a program integrity review?
A program integrity review carried out
				for the publicly funded child care program is meant to ensure:
(1)
									The program is
			 limited to only eligible recipients.
(2)
									Payments to
			 providers are for actual services provided.
(3)
									Payments to
			 providers conform to program rules.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-41 - Reimbursement rates for providers of publicly funded child care

Current through all regulations passed and filed through July 1, 2024
(A) The
			 reimbursement rates established by the department shall apply to all providers
			 of publicly funded child care. Publicly funded child care may only be provided
			 in a child's own home by an in-home aide.
(B) Each county department of job and family
			 services (CDJFS) shall pay licensed child care center providers, licensed type
			 A home child care providers, certified type B home child care providers and
			 border state child care providers, who are licensed, certified or otherwise
			 approved by the border state to provide child care services, a reimbursement
			 rate that is the lowest of the following:
(1)
			 The provider's customary charge to the public. The provider's customary charge
			 to the public includes any discounts offered by the provider except for
			 discounts that are based on the income level of a family.
(2) A rate negotiated between the CDJFS and
			 the provider, if the negotiated rate is agreeable to the provider and the
			 provider routinely serves at least seventy-five per cent of enrolled children
			 who are eligible for publicly funded child care.
(3) A rate that is listed in appendix A to
			 this rule. When a rate in appendix A is used, the following requirements apply:
(a) The rate paid to a center provider shall
			 be no more than one hundred per cent of the rate shown in appendix A to this
			 rule for licensed child care centers.
(b) The rate paid to a type A provider shall
			 be no more than one hundred per cent of the rate shown in appendix A to this
			 rule for licensed type A homes.
(c)
			 The rate paid to a type B provider shall be no more than one hundred percent of
			 the rate shown in appendix A to this rule for type B providers with
			 professional certification.
(d) The
			 rate paid to an agency inspected (AI) limited provider shall be no more than
			 one hundred per cent of the rate shown in appendix A to this rule for agency
			 inspected (AI) type B providers with limited certification.
(e) The rate paid to a parent provider
			 inspected provider (PPI) shall be no more than one hundred per cent of the rate
			 shown in appendix A to this rule for parent provider (PPI) limited certified
			 type B providers.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-16 - Publicly Funded Child Care › Section 5101:2-16-41.1 - Ohio department of job and family services (ODJFS) responsibilities for reimbursement to early learning initiative (ELI) agencies

Current through all regulations passed and filed through July 1, 2024
(A) The Ohio
			 department of job and family services (ODJFS) shall reimburse early learning
			 initiative (ELI) agencies under contract with ODJFS and the Ohio department of
			 education (ODE) to provide ELI services. ODJFS shall not directly reimburse
			 providers who are under contract with ELI agencies.
(B) ODJFS shall reimburse ELI agencies in an
			 amount not to exceed nine thousand nine hundred thirty-eight dollars per child
			 per state fiscal year. Reimbursement for weekly attendance shall be calculated
			 as follows:
(1) An amount not to exceed one
			 hundred ninety one dollars and twelve cents per child for a full-time week when
			 the child is in approved attendance for twenty-five or more hours, or
(2) An amount not to exceed one hundred forty
			 three dollars and thirty-four cents per child for a part-time week when the
			 child is in approved attendance fifteen hours to twenty-four and nine-tenths
			 hours, or
(3) An hourly rate as
			 listed in the appendix to this rule when the child is in approved attendance
			 one tenth of an hour up to fourteen and nine-tenths hours in a
			 week.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-01 - "Step Up To Quality" (SUTQ): program definitions and standards

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 
								SUTQ definitions for the purposes of implementing
			 Chapter 5101:2-17 of the Administrative Code?
(1) "Administrator" means the following:
(a)
										
										A child care center administrator as described in
			 rule 5101:2-12-07 of the
			 Administrative Code.
(b)
										
										A family child care provider as described in rule
			 5101:2-13-07 of the
			 Administrative Code.
(c)
										
										A director as defined in rule
			 3301-37-01 of the Administrative
			 Code.
(d)
										An administrator as defined in rule
			 3301-32-01 of the Administrative
			 Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-02 - "Step Up To Quality" (SUTQ): eligibility for registration

Current through all regulations passed and filed through July 1, 2024
(A) Who may
			 register to participate in 
								SUTQ, Ohio's tiered quality
			 rating and improvement system?
Any licensed program as referenced in
				paragraph (A)(8) of rule
				5101:2-17-01 of the
				Administrative Code.
(B) Which programs are not eligible to
			 register for 
								a bronze, silver, or gold rating?
(1)
									A licensed
			 program with a license in the revocation process.
(2)
									A licensed
			 program with a currently suspended license.
(3)
									A licensed
			 program with an active enforcement status.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-03 - "Step Up To Quality" (SUTQ): desk reviews, on-site verification visits and bronze, silver, or gold rating awards

Current through all regulations passed and filed through July 1, 2024
(A)
								What programs qualify for a desk review?
Programs who are eligible pursuant to
				rule 5101:2-17-02 of the
				Administrative Code and have submitted a completed registration.
(B)
								How is
			 the bronze, silver, or gold rating awarded?
(1)
									The program is
			 not to be awarded a rating higher than was confirmed by the program during the
			 registration process.
(2)
									A program is not to be awarded a rating, or a lower
			 rating may be assessed, if at the desk review or on-site verification visit the
			 program does not meet the standards for the rating the program confirmed at
			 registration.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-04 - "Step Up To Quality" (SUTQ): changes, removals, or requests to withdraw a bronze, silver, or gold rating

Current through all regulations passed and filed through July 1, 2024
(A)
								
								How
			 does a program  request a rating
			 change from bronze, silver, or gold?
The program 
									is to:
(1) Log onto
https://oclqs.my.site.com
to
			 complete an ongoing rating registration.
(2) Electronically submit the registration.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-05 - "Step Up To Quality" (SUTQ): request for review

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 reasons a program may request a review of a rating decision?
(1) Denial of a  rating.
(2) The award of a lesser
			  rating.
(3) The removal or reduction of a
			  rating pursuant to rule
			 5101:2-17-04 of the
			 Administrative Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-17 - Step up to quality (SUTQ) rating system › Section 5101:2-17-06 - "Step Up To Quality" (SUTQ): county agency responsibilities

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 responsibilities of the county agency 
			 for 
								SUTQ?
The county agency 
									staff are to:
(1) Utilize the Ohio child licensing and
			 quality system (OCLQS) to support SUTQ.
(2) Follow all requirements contained in
			 Chapter 5101:2-17 of the Administrative Code.
(3) Follow the 
			 policies and procedures for all SUTQ responsibilities as assigned.
(4) Recommend rating actions
			  for approval.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-01 - Definitions for registered and approved child day camps

Current through all regulations passed and filed through July 1, 2024
(A) "Adult" means
			 an individual who is at least eighteen years of age.
(B) "Advanced practice registered nurse
			 (APRN)" means a certified registered nurse anesthetist, clinical nurse
			 specialist, 
								certified nurse midwife or certified nurse
			 practitioner under Chapter 4723. of the Revised Code. This was previously
			 called advanced practice nurse (APN).
(C) "Approved child day camp" means a child
			 day camp approved pursuant to section
			 5104.22 of the Revised Code.
(1) Approved child day camps shall meet one
			 of the following requirements:
(a) Be
			 accredited by the American camp association (ACA).
(b) Be accredited by any nationally
			 recognized organization that accredits child day camps by using standards that
			 the Ohio department of job and family services (ODJFS) has determined are substantially similar and
			 comparable to those of the ACA.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-02 - Requirements for registered child day camps not seeking approval to provide publicly funded child care

Current through all regulations passed and filed through July 1, 2024
(A)
								Which child day
			 camps are to register with the Ohio department of job and family services
			 (ODJFS)?
All child day camps are to annually
				register with ODJFS before beginning operations, unless the child day camp
				meets the exemption criteria in section
				5104.21 of the Revised
				Code.
(B)
								How do child day camps register with ODJFS?
The child day camp is to complete and
				submit a registration and pay a registration fee online in the Ohio child
				licensing and quality system (OCLQS) at
https://oclqs.force.com
by March fifteenth annually.
(1)
									The fee for
			 registration is twenty-five dollars per camp, not to exceed two hundred fifty
			 dollars for all camps, pursuant to section
			 5104.21 of the Revised Code. The
			 fee is nonrefundable and nonreturnable.
(2)
									The registration
			 is effective for the period of March fifteenth of the current year through
			 March fourteenth of the following calendar year.
(3)
									Registration of a
			 child day camp after March fifteenth is effective from the date of registration
			 through March fourteenth of the following calendar year.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-03 - Approved child day camp registration and application

Current through all regulations passed and filed through July 1, 2024
(A)
								Which child day
			 camps are to register with the Ohio department of job and family services
			 (ODJFS)?
All child day camps are to annually
				register with ODJFS before beginning operations, unless the child day camp
				meets the exemption criteria in section
				5104.21 of the Revised
				Code.
(B)
								How do child day camps register with ODJFS?
The child day camp is to complete and
				submit a registration and pay a registration fee online in the Ohio child
				licensing and quality system (OCLQS) at
https://oclqs.force.com
by March fifteenth annually.
(1)
									The fee for
			 registration is twenty-five dollars per camp, not to exceed two hundred fifty
			 dollars for all camps, pursuant to section
			 5104.21 of the Revised Code. The
			 fee is nonrefundable and nonreturnable.
(2)
									The registration
			 is effective for the period of March fifteenth of the current year through
			 March fourteenth of the following calendar year.
(3)
									Registration of a
			 child day camp after March fifteenth is effective from the date of registration
			 through March fourteenth of the following calendar year.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-04 - Compliance inspection and complaint investigation of an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) How many inspections are required for
			 approved child day camps?
(1) At least one
			 inspection prior to the initial issuance of a child day camp
			 approval.
(2) The camp shall comply
			 with at least one inspection each summer the camp renews after the initial
			 issuance of approval.
(3) Any
			 complaint investigations involving the child day camp.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-05 - Child day camp administrator requirements for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 
								responsibilities of the child day camp administrator
			 
								in an
			 approved child day camp?
The child day camp administrator shall:
(1) Be responsible for the daily operation of
			 the approved child day camp and for maintaining compliance with
			 Chapter 5104. of the Revised Code and Chapter
			 5101:2-18 of the Administrative Code.
(2) Be on-site a minimum of one-half of the
			 hours that the approved child day camp is in operation during the week, or
			 forty hours per week, whichever is less. If there is
			 more than one child day camp administrator, at least one child day camp
			 administrator is to meet this requirement.
(3) Be on-site at least twenty hours per week
			 during the hours of seven a.m. to six p.m., Monday through Friday, for approved
			 child day camps that are in operation on the weekends and/or
			 evenings/overnights, as well as during the week. If there is more than one
			 child day camp administrator, at least one must meet this
			 requirement.
(4) Be responsible for
			 the creation, maintenance and implementation of the policies and procedures
			 detailed in appendix A to this rule, ensuring that nothing in these
			 policies 
									conflicts with Chapter 5104. of the Revised Code
			 or Chapter 5101:2-16 or 5101:2-18 of the Administrative Code.
			 
									Make available
			 a copy of these policies and procedures  at the primary use space.
(5) Provide the parents and all employees
			 with the policies and procedures listed in
			 appendix A to this rule.
(6)
			 Provide the information in appendix B to this rule to the parent(s) of children
			 enrolled at the approved child day camp.
(7) Ensure that
			 observations are completed for all junior counselors by a child day camp staff
			 member that is in a supervisory role, pursuant to  rule
			 5101:2-18-06 of the
			 Administrative Code.
(8) Have a file
			 available on-site for each enrolled child by the child's first day of
			 attendance which shall include:
(a) The
			 child's name and birthdate.
(b) Emergency contact names and telephone
			 numbers.
(c) The name, address and
			 telephone number of the child's primary care physician.
(d) A medical care plan if necessary pursuant
			 to  rule
			 5101:2-18-11 of the
			 Administrative Code.
(9) Ensure that no
			 administrator, employee, or child day camp staff member discriminates in the
			 enrollment of children upon the basis of race, color, religion, sex,
			 disability, or national origin.
(10)
									Cooperate with
			 other government agencies as necessary to maintain compliance with Chapter
			 5101:2-18 of the Administrative Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-06 - Lead counselor, junior counselor, counselor-in-training and employee requirements in an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the requirements for a lead
			 counselor in an approved child day camp?
A lead counselor is considered a child day camp staff member as
				defined in rule
				5101:2-18-01 of the
				Administrative Code. A lead counselor shall:
(1) Be at least eighteen years of
			 age.
(2) Comply with the background
			 check requirements pursuant to rule
			 5101:2-18-07 of the
			 Administrative Code.
(3) Complete a
			 professional registry profile through the Ohio professional registry (OPR) at
https://occrra.org
by the first day of
			 employment.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-07 - Background check requirements for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What records
			 are included in a background check?
(1) Bureau
			 of criminal investigation (BCI) records pursuant to section
			 5104.013 of the Revised
			 Code.
(2) Federal bureau of
			 investigation (FBI) records pursuant to section
			 5104.013 of the Revised
			 Code.
(3) National sex offender
			 registry.
(4) State sex offender
			 registry.
(5) Statewide automated
			 child welfare information system (SACWIS) records.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-08 - Training and professional development requirements for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the health training requirements
			 for an approved child day camp?
(1) All child
			 day camp staff members are to be currently trained in first aid and
			 cardiopulmonary resuscitation (CPR). Both the first aid
			 and the CPR trainings are to be appropriate for the age and developmental
			 levels of the children in care.
(a) First aid
			 and CPR trainings are to be completed within the first thirty days of
			 hire.
(b) Until all required
			 individuals are current in the trainings, at a minimum, the child day camp is
			 to have at least one trained child day camp staff member on-site (in each
			 building or on the grounds) during all hours of operation who meets this
			 requirement.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-09 - Supervision of children and ratios for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the
			 requirements for staff/child ratios for an approved child day camp?
(1) The approved child day camp shall ensure
			 that the following day camp staff members/child ratios are maintained at all
			 times:
(a) For children five to eleven years
			 of age, a one to eighteen staff to child ratio is required.
(b) For children eleven to eighteen years of
			 age, a one to twenty staff to child ratio is required.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-10 - Emergency, disaster and health-related plans for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the general emergency, disaster
			 and health requirements for an approved child day camp?
The approved child day camp shall develop a written emergency
				and disaster plan and train child day camp staff members and employees on each
				plan annually. Written documentation of this training is to be kept
				on-site.
(1) The plan is to include
			 procedures that will be used to prepare for and respond to the following types
			 of emergency or disaster situations:
(a)
			 Weather emergencies and natural disasters which include severe thunderstorms,
			 tornadoes, flash flooding or earthquakes.
(b) Emergency outdoor or indoor lockdown or
			 evacuation due to threats of violence which includes active shooter,
			 bioterrorism or terrorism.
(c)
			 Emergency or disaster evacuations due to hazardous materials and spills, gas
			 leaks or bomb threats.
(d)
			 Outbreaks, epidemics or other infectious disease emergencies.
(e) Loss of power, water or heat.
(f) Other threatening situations that may
			 pose a health or safety hazard to the children at the day camp.
(g) Conduct monthly fire and weather
			 emergency drills.
(h)
										Conduct an emergency/lockdown drill at least once each
			 year when the camp is open and serving children.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-11 - Administering medication and caring for children with special health needs at an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the requirements for
			 administration of prescription medications and nonprescription medications by
			 an approved child day camp?
The approved child day camp is
				to:
(1)
									
									Ensure that prescription medication is stored in
			 the original container with the prescription label that includes the child's
			 full name, a current dispensing date within the previous twelve months, and
			 exact dosage and directions for use.
(2)
									
									Not administer
			 any medication or topical product for any period of time beyond the date
			 indicated by the physician, physician's assistant, advanced practice nurse
			 certified to prescribe medication, or licensed dentist, on the prescription
			 label, for twelve months from the date on the form, or after the expiration
			 date on the medication, whichever comes first.
(3)
									
									Ensure that
			 non-prescription medications are stored in the original container with a
			 manufacturer's label containing directions based on the age and/or weight of
			 the child.
(4)
									
									Ensure medication dosages administered
			 
									do not
			 exceed prescribed dosages or the manufacturer's recommended dosages.
(5)
									
									Have written
			 permission from the parent for each medication to be administered
			 prior to administering any non-prescription or
			 prescription medication.
(6)
									
									Document each administration, including a child's self-administration, of
			 medication or application of topical product, unless
			 the topical product is a non-prescription item including bug spray, sunscreen,
			 hand sanitizer and lip balm.
									
									Ensure the
									
									documentation includes:
(a) The child's name.
(b) The child's date of birth.
(c) The medication name.
(d) The medication dosage.
(e) The date the medication was
			 administered.
(f) The time the
			 medication was administered.
(g)
			 The signature of the person administering the medication.
(7)
									
									Allow
			 school-age children  to
			 carry their own emergency medication as long as written permission from the
			 parent is completed and on file at the approved day camp.
(8)
									
									Allow
			 school-age children  to
			 carry and use their own topical products including bug sprays, lip balm and
			 sunscreen.