reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-10.2 - Administrative policy regarding official university letterhead

Current through all regulations passed and filed through July 1, 2024
(A)
								The university has official letterhead stationery
			 approved by the administration.
(B)
								All offices and
			 departments are to use the official letterhead for all off-campus
			 communications. Except for formal or ceremonial purposes, letterhead stationery
			 should not be used for intra-university correspondence.
(C)
								The official
			 letterhead is printed on rag bond, watermarked with the university seal, in the
			 standard letter size of eight and one-half inches by eleven
			 inches.
(D)
								No letterhead will be personalized with an individual's
			 name.
(E)
								The university printing service on campus prints all
			 letterheads. An approved list of offices and departments and their manner of
			 designation has been given to the university printing service. No deviations
			 from the approved list are permitted.
(F)
								Matching
			 envelopes are ordered through the purchasing agent.
(G)
								Form letters
			 using the university letterhead design should not be printed on rag bond paper.
			 However, individualized form letters prepared using word processing equipment
			 may use rag bond paper.
Replaces: 3342-5- 10.2
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-10.301 - Operational procedures and regulations regarding publications

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. No office, faculty or staff member can
			 purchase printing without initiating such action through the publications and
			 printing office. Unless the request for printing is approved by the major
			 budget officer and the manager of publications and printing, the purchasing
			 department will not issue a purchase order to any vendor.
(B)
								Authority.
(1)
									All requests for
			 printing of publications must be on the form initiated by the publications and
			 printing office and must have signed approval of a major budget officer for
			 that university division requesting the publication.
(2)
									For the purpose
			 of this rule, the major budget officers are the president; for academic area,
			 the appropriate vice provost or dean; and the other vice presidents or
			 designate of the other divisions of the university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-11 - University policy regarding university sponsored education material

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This rule provides guidance on the creation
			 and production of films, tapes, audio visual materials, audio materials,
			 manuals, books, workshops, and other such items, which will stimulate faculty
			 and staff interest in their production in such a manner that the materials can
			 be shared within and outside the university. This should serve to clarify and
			 protect the rights of the author and the university by defining which materials
			 are designated as "university sponsored."
(B)
								Definitions.
University sponsored educational materials. "University sponsored educational
				materials" are those which the author or producer has been specifically
				commissioned in writing by the university, on appropriate university forms, to
				develop the materials and in their production has used some part of the time
				for which he received compensation from university administered funds or used
				substantial university resources.
(C)
								Policy
			 statement.
(1)
									It is the policy of the university that the ownership of
			 educational materials designated as university sponsored shall vest in the
			 board.
(2)
									The author of the university sponsored educational
			 materials shall be compensated in accordance with a specific
			 agreement.
(3)
									The author shall retain the intellectual rights to the
			 materials.
(4)
									The rule is subject to contractual provisions of
			 extramural grants and contracts if the materials are developed as part of a
			 grant or contract activity.
(5)
									Use of the
			 materials for instruction at the university requires normal academic
			 approval.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-11.1 - Administrative policy regarding videotapes, films, and slide presentations

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy. All videos, films and slide presentations that
			 are developed primarily for external public relations purposes and are
			 presented as a production of Kent state university must be reviewed by the
			 university video/slide review committee. It is not the intent of this rule to
			 include those videos, films and slide presentations whose primary purpose is
			 related to instruction, research or scholarship, or the professional activities
			 of faculty, students and staff of Kent state university.
(B)
								Policy. All
			 videos, films and slide presentations that are developed primarily for external
			 public relations purposes and are presented as a production of Kent state
			 university must be reviewed by the university video/slide review committee. It
			 is not the intent of this rule to include those videos, films and slide
			 presentations whose primary purpose is related to instruction, research or
			 scholarship, or the professional activities of faculty, students and staff of
			 Kent state university.
(1)
									Writing and general format consistent with overall
			 university quality;
(2)
									Taping and editing consistent with overall university
			 quality;
(3)
									Duplication in editorial content or audience
			 distribution;
(4)
									Factual information.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12 - University policy regarding guidelines for the use of grounds, buildings, equipment, and facilities

Current through all regulations passed and filed through July 1, 2024
Purpose. The president is directed to include specifically in his duties of
				general supervision the duty to regulate the use of grounds, buildings,
				equipment, and facilities of the university and the conduct of the students,
				staff, faculty, and visitors to the campus so that law and order are maintained
				and the university may pursue its educational objectives in an orderly manner
				pursuant to the policies and regulations passed by the board and the laws of
				the state of Ohio.
Replaces: 3342-5-12
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.2 - Administrative policy regarding storage and receiving

Current through all regulations passed and filed through July 1, 2024
Policy statement. The university supply center shall receive all supplies and
				equipment, store same as is required, make proper accounting, maintain
				inventory records, make distribution to the various offices and departments of
				the university, and authorize, insofar as delivery and condition are concerned,
				the payment for all supplies and equipment. The university supply center is
				authorized to approve direct shipments to departments as appropriate,
				contingent upon acceptable standards of receiving and reporting by the
				departments.
Replaces: 3342-5- 12.2
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.3 - Administrative policy regarding acquisition, inventory control, and sales or other disposal of university property

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy purpose.
			 The purpose of this policy is to document the responsibilities and requirements
			 related to capital asset handling and recordkeeping of university property,
			 including capital assets. The associate vice president for facilities planning
			 and operations is responsible for the administration of this policy, as well as
			 the development, implementation, and communication of the procedures necessary
			 for the sale and/or disposition of university property as provided
			 herein.
(B)
								Definitions.
(1)
									University property. All materials, supplies, and
			 equipment owned or leased by Kent state university, including capital assets,
			 regardless of the means of acquisition
(2)
									Capital asset.
			 Any tangible personal property such as equipment, furniture, or other assets
			 with a value of five thousand dollars or more, including all costs to prepare
			 the asset for use (installation, shipping and handling, etc.), and an estimated
			 useful life in excess of one year. This definition excludes library books and
			 real property. Real property is land and any assets attached directly to land
			 such as buildings and building improvements.
(3)
									Surplus
			 university property. University property that is in excess of department needs,
			 no longer in use by the department, technically or mechanically obsolete, no
			 longer functional, or has no intrinsic value.
(4)
									Unit. Officially
			 recognized administrative structures of the university such as campuses,
			 colleges, schools, departments, offices, institutes, and
			 centers.
(5)
									Campus surplus. A subdivision of university facilities
			 management delegated by the associate vice president for facilities planning
			 and operations to be responsible for the distribution, sale, or disposal of
			 university property.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.301 - Operational policy regarding disposal of university property

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy purpose. The purpose of this policy is to
			 document the responsibilities and requirements related to the disposal and sale
			 of Kent state university (KSU) surplus property by university facilities
			 management (UFM) campus surplus. UFM campus surplus has been delegated sole
			 authority to dispose of surplus property for KSU. UFM campus surplus ensures
			 that surplus property is used to the fullest and most reasonable extent
			 possible within the university and will dispose of surplus property in an
			 economical and sustainable manner.
(B)
								Definitions.
(1)
									Capital asset. Any tangible item such as equipment,
			 furniture, or other assets with an original cost of five thousand dollars or
			 more and an estimated useful life in excess of one year. Deemed an inventory
			 asset by the controller's office and tagged with unique number. This definition
			 excludes library books and real property. Real property is land and any assets
			 attached directly to land such as buildings and building
			 improvements.
(2)
									Surplus property. KSU property that is in excess of
			 department needs, no longer in use by the department, technically or
			 mechanically obsolete, no longer functional, or has no intrinsic value.
			 Includes all capital and non-capital asset(s).
(3)
									State property.
			 All KSU materials, supplies, and equipment, regardless of
			 value.
(4)
									Campus surplus. Function of university facilities
			 management responsible for the distribution, sale, and disposal of university
			 property.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.4 - Administrative policy regarding event registration and use of university facility and grounds

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This
			 policy serves to provide the administrative process for event registration of
			 university facilities and grounds, as well as the conditions under which
			 unregistered, non-exclusive use of university grounds may be permitted. Each
			 regional campus shall comply with this rule as it may apply to event
			 registration and use of its facilities and/or grounds.
(B)
								Scope. This
			 policy applies to members of the university community (students, employees,
			 registered student organizations, departments, and affiliates) as well as to
			 individuals outside the university community (i.e., non-university parties)
			 engaged in non-instructional use of university facilities and/or
			 grounds.
(C)
								Definitions. The following definitions shall apply to
			 this policy:
(1)
									 Event. Any use of university facilities or grounds the
			 must be registered under this policy.
(2)
									Registration. The
			 formal process for reserving use of university facilities and/or
			 grounds.
(3)
									Registered student organization. A student organization
			 registered with the university pursuant to rules 3341-4-11, 3342-4-11.2, and
			 3342-4- 11.201 of the Administrative Code.
(4)
									Department. A
			 general term used in this policy to refer to the relevant office, department,
			 center, school, college, division, etc. of the university.
(5)
									Affiliates.
			 Non-university entities that have a formal, recognized affiliation with Kent
			 state university and provide support and services essential to the mission of
			 the institution.
(6)
									Sound amplification equipment. Any device used to
			 amplify sound. Sound amplification equipment as defined in this policy is
			 further regulated by rule 3342-4-03.303 of the Administrative
			 Code.
(7)
									Facility. A general term used in this policy for any
			 building, structure, or facility owned or operated by Kent state
			 university.
(8)
									Grounds. A general term used in this policy for any
			 outdoor areas on Kent state university property. "Certain available university
			 grounds" shall mean areas identified by university events and conference
			 services as available for exclusive use upon registration as provided for in
			 this rule.
(9)
									Non-university party. Members outside the university
			 community including, but not limited to: alumni, visitors, non-students,
			 non-employees, and entities or organizations not registered through the Kent
			 state university center for student involvement.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.5 - Administrative policy regarding assignment or automobiles

Current through all regulations passed and filed through July 1, 2024
(A)
								All University vehicles are to be acquired in
			 compliance with university purchasing policy maintained in rule 3342-5-12.3 of
			 the Administrative Code.
(B)
								Automobiles, excluding gifts in kind, are to be
			 selected with participation and guidance from the procurement department in
			 accordance with this policy.
(C)
								Employees
			 eligible for university provided vehicles shall include the president,
			 executive officers, and other university employees, as approved by the
			 president. The appropriate department head, director, dean, or other
			 administrator responsible for authorizing the assignment or use of the vehicle
			 may require that the operator meet additional standards not mentioned in this
			 policy.
(D)
								All university employees who operate motor vehicles
			 owned or leased by the university shall have the validity of their operator
			 licenses reviewed on an annual basis. The department head, director, dean, or
			 other administrator responsible for the employee's respective department shall
			 provide the Kent state university department of public safety a list of names
			 and operator license numbers of all employees authorized to operate motor
			 vehicles owned or leased by the university. The department of public safety
			 will check the validity of the employees' licenses through the bureau of motor
			 vehicles of the state of Ohio or other appropriate state. The director of
			 public safety shall notify the appropriate submitting administrator of any
			 employee not properly licensed to operate a motor vehicle. The employees'
			 department shall be responsible for the cost of the license validity
			 check.
Replaces: 3342-5- 12.5
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.6 - Administrative policy on student organization use of university and rental vehicles

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 As a condition of being recognized by Kent state university as a registered
			 student organization within the center for student involvement, each student
			 organization expressly agrees only to use vehicles provided by the university
			 fleet services or through a university-sponsored rental company, and to be
			 subject to all university policies and procedures regarding such activity
			 including but not limited to this rule and rule 3342-5-12.601 of the
			 Administrative Code.
(B)
								Definitions.
(1)
									For the purposes
			 of this policy, "university-sponsored rental company," shall mean a company
			 engaged by the university in a formal agreement for the provision of rental
			 vehicles for the use of official university business and
			 programming.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.8 - Administrative policy regarding smoking at Kent state university

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Kent state university is dedicated to
			 providing a healthy, comfortable and productive work and living environment for
			 its employees and students and adhering to the smoking prohibition requirements
			 in Chapter 3794. of the Revised Code.
(B)
								Smoking shall be
			 prohibited specifically in the following places at Kent state university:
(1)
									All university
			 buildings and vehicles.
(2)
									All outdoor events with seating, such as but not
			 limited to, athletic events, concerts or other performances, award ceremonies
			 and public speakers.
(3)
									All residence halls.
(4)
									Any exterior
			 structure which is considered an enclosed area by law. This means an area with
			 a roof or other overhead coverings of any kind and walls or side coverings.
			 Such structures include but are not limited to a bus shelter, concession stand
			 or tent.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.9 - Administrative policy regarding the use of skateboards, rollerblades, bicycles, and similar conveyances on campus

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Skateboards, rollerblades, and
			 bicycles can provide a recreational outlet and a convenient and economic method
			 of traveling across an expansive campus.
(B) Policy statement. It is expected that
			 these conveyances will be operated in a proper manner with principal regard to
			 the safety, well being, and right of way of pedestrians. It is in this spirit
			 that certain reasonable restrictions are necessary.
(C) Restrictions. The use of skateboards,
			 rollerblades, and bicycles is prohibited inside all university facilities and
			 outside on all steps or stairways. The use of skateboards is prohibited in
			 
								Risman plaza. Any person who operates a bicycle on
			 campus is expected to comply with and is subject to any state or local
			 ordinances or campus regulations pertaining to the operation of
			 bicycles
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.10 - Administrative policy and procedures regarding food service

Current through all regulations passed and filed through July 1, 2024
Policy statement. University food service operates different types of
				facilities on the campus offering various food services to the students,
				faculty, staff and visitors to the university. Although students are the basic
				clientele of the food service program, some facilities are intended to serve
				not only students and their visiting parents, relatives and friends, but also
				faculty, staff and their relatives and friends as well as those who attend
				conferences, workshops and meetings.
Replaces: 3342-5- 12.10
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.11 - Administrative policy regarding recording of university property for a commercial or other non-university related purpose

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Any individual or
			 entity seeking to utilize university property, facilities, personnel and/or use
			 identifiable university landmarks/ buildings/logos for a commercial or other
			 non-university initiated purpose must submit a written proposal to the
			 university at least two weeks prior to the expected date of arrival on campus.
			 The vice president for 
								the division of university communications and
			 marketing, or such designee as provided for herein, is responsible for
			 the implementation of this policy.
(B) Scope. This policy applies to any
			 individual or entity seeking to record images, video and/or sound through film
			 or other electronic means for a commercial or other non-university initiated
			 purpose. Entities exempt from the policy include:
(1) Kent state university teleproductions
			 work for channels 45/49;
(2)
			 Student media subject to rule 3342-4-12.1 of the Administrative Code;
(3) Media, university or community members
			 capturing content at university-organized news conferences and media events;
(4) Students whose work is for
			 class assignments;
(5) Employees or
			 others assigned to produce recordings for classroom, research, scholarly
			 purposes, professional presentations or in-service training.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.12 - Administrative pollicy for the handling of radioactive materials

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The purpose of this policy is to
			 establish procedures and controls for the use of all radioactive materials and
			 radiation use at the university. The requirements for the program aligns with
			 the requirements of the Ohio department of health/ bureau of radiation
			 protection, Nuclear regulatory commission and the university license and
			 registration. The Kent state university radioactive materials and radiation use
			 program is outlined in the Kent state university radiation safety manual and
			 distributed to all licensees on campus.
(B)
								Radiation safety
			 officer. The university radiation safety officer is appointed by the senior
			 vice president for finance and administration to oversee the use of radioactive
			 materials. The duties of the radiation safety officer includes:
(1)
									Ensuring that
			 only authorized users on the license and the radiation workers under their
			 direct supervision use radioactive materials.
(2)
									Ensuring that
			 individuals are trained to use radioactive materials and the appropriate
			 personal monitoring equipment is used when handling radioactive
			 materials.
(3)
									Receipt and monitoring of all radioactive material
			 packages from purchasing to disposal.
(4)
									Ensuring that all
			 radioactive materials are secured against unauthorized use and
			 removal.
(5)
									Regular inspection of all radioactive material
			 laboratories.
(6)
									Decommissioning of laboratories to be returned to
			 normal use.
(7)
									Record maintenance for the program that includes
			 training, material inventories, personnel exposure records, wipe tests records,
			 and leak test records which are kept accordance with local and state
			 regulations.
(8)
									Calibration of equipment used for radioactive materials
			 activity monitoring.
(9)
									To assure that the terms and conditions of the state
			 license(s) are maintained.
(10)
									To assure that
			 information supplied to and by the state of Ohio is updated as
			 required.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.13 - Administrative policy regarding deadly weapons and dangerous ordinance at Kent state university

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 In accordance with the responsibilities and duties provided for in
			 rule
			 3342-5-12
			 of 
								 the Administrative code, it is strictly prohibited for any
			 individual to possess, store or use a deadly weapon as defined in the Ohio
			 Revised Code or any other dangerous ordnance in and/or on university owned,
			 rented and/or sponsored property.
(B)
								Eligibility. This
			 policy applies to all faculty, staff, students, visitors, vendors and
			 contractors.
(C)
								Implementation.
(1)
									University
			 property is defined as any state-owned and leased facilities, grounds. parking
			 lots and vehicles.
(2)
									The Kent state university department of public safety
			 is solely responsible for the oversight and implementation of this policy. All
			 requests for deviation or exceptions of this policy must be approved by the
			 director of public safety or his designee.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.15 - Administrative policy on entry and use of university offices

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In order to provide maximum privacy and
			 security for individual office space. the following administrative policy
			 applies to all university offices assigned to one or more
			 individuals.
(B)
								Operational procedure.
(1)
									A person may
			 enter an assigned office space only:
(a)
										With proper
			 authorization from the occupant;
(b)
										In performance of
			 her/his regular duties as a university employee (i.e. custodial. maintenance.
			 health. safety);
(c)
										With written permission of the appropriate vice
			 president.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.16 - Administrative policy regarding unmanned aircraft systems

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This policy supports the safety and privacy of
			 the university community by establishing restrictions and enabling the
			 enforcement of applicable rules and regulations controlling the use of unmanned
			 aircraft systems (UAS), popularly referred to as drones, and model aircraft. It
			 applies to all university employees and students, and to third parties
			 operating on university grounds.
(B)
								Definitions. For
			 the purposes of this policy, the following definitions will apply:
(1)
									Model aircraft.
			 The term "model aircraft" means an unmanned aircraft that is:
(a)
										capable of
			 sustained flight in the atmosphere;
(b)
										flown within
			 visual line of sight of the person operating the aircraft; and
(c)
										flown for hobby
			 or recreational purposes.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.17 - Administrative policy regarding video surveillance and electronic systems for safety and security

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Kent
			 state university is committed to enhancing the quality of life of the campus
			 community by implementing and integrating the best practices in safety and
			 security technology. Video surveillance and electronic systems are an integral
			 component of any safety and security plan and this policy is intended to
			 regulate the use of such technology on campus with regard to those purposes.
			 This policy is established to formalize procedures for the installation and use
			 of video surveillance and electronic systems for safety and security on
			 university property.
(B)
								Scope. The purpose of this policy is to regulate the
			 use of video surveillance and electronic systems used in any area for the
			 purposes of safety and security on university property. This policy does not
			 apply to:
(1)
									Video surveillance and electronic systems used strictly for
			 academic purposes or the use of webcams that have no significant secondary
			 security function. Such exceptions include systems used to deliver education,
			 conduct research, conduct video conferencing, record public performances,
			 record practices or rehearsals, record news or press coverage, produce
			 promotional materials, or record construction progress.
(2)
									Automated teller
			 machines (ATMs) that may utilize cameras and are the property and
			 responsibility of the specific vendor.
(3)
									The use of mobile
			 or hidden video surveillance and electronic systems used in criminal
			 investigations by police services.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.18 - Administrative policy regarding universal restrooms

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The purpose of this policy is to provide for the consideration and
			 implementation of gender-inclusive restrooms, referred to herein as universal
			 restrooms, in all new construction or major renovations of university
			 facilities.
(B)
								Definitions.
(1)
									"Universal
			 restroom" means any restroom that does not designate a gender and may be used
			 by anyone.
(2)
									"Gender-specific restroom" means any restroom that has
			 been designated "men" or "women."
(3)
									"University
			 property" means all university owned, operated, or leased property including
			 but not limited to grounds, buildings, and facilities.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.19 - Administrative policy regarding painting the rock located on hilltop drive

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The purpose of this rule is to
			 promote consistency between the use of "the rock," as defined herein, and other
			 similar policies currently effective that provide certain time, place, and
			 manner restrictions for university property so as not to substantially disrupt
			 the university functions of teaching, research, public service, administration,
			 or authorized events.
(B)
								 Definitions.
(1)
									 Rock. The
			 boulder currently located on Hilltop drive. This policy also applies to
			 boulders or structures used for similar purposes at all regional
			 campuses.
(2)
									Guarding. Action by an individual for physically
			 stopping or blocking others from painting the rock and/or interfering with
			 others while in the process of painting the rock.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.401 - Operational policy regarding event accessibility

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This
			 policy provides the requirements for administrative offices and instructional
			 units of the university in planning events that consider the accessibility of
			 participants, including those with disabilities, in accordance with the
			 university's duties under Section 504 of the Rehabilitation Act of 1973
			 (Section 504),
			 29 U.S.C.
			 794, and its implementing regulation at 34
			 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990
			 (Title II),
			 42
			 U.S.C. 12131 et seq., and its implementing
			 regulation at 28 C.F.R. Part 35.
(B)
								Definitions. For
			 the purposes of this rule only, the following definitions shall apply:
(1)
									Assistive
			 listening devices (ALDs). Personal devices that help those with hearing loss or
			 a voice, speech, or language disorder to communicate.
(2)
									Event
			 coordinator. A university employee of the administrative office, instructional
			 unit, or office of university events and protocol who is primarily responsible
			 for organizing the event on behalf of the administrative office or
			 instructional unit.
(3)
									Section 504/title II coordinator: A university employee
			 responsible for overseeing the university's compliance with the above-noted
			 disability non-discrimination and accommodation laws. The section 504/title II
			 coordinator position is within the office of compliance, equal opportunity and
			 affirmative action.
(4)
									Speech-to-text services. Technology that enables human
			 speech to be converted automatically to text; includes real-time captioning or
			 transcribing, a method of using specialized software to convert spoken language
			 into visual text onto a screen.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.402 - Operational procedures and regulations regarding conferences and events

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. To maximize proper utilization of facilities
			 and services, each and every event must be properly arranged and scheduled
			 following the procedures outlined in this rule.
(B)
								Definitions.
(1)
									Event. "Events" are those activities that require only
			 facilities and services, such as food, housing and meeting facilities. These
			 facilities and services might be extensive; minimal coordinated program
			 development and management is required.
(2)
									Three types of
			 events that exist at the university.
(a)
										"Type one" events are sponsored or held by an existing
			 academic unit of the university.
(b)
										"Type two" events
			 are sponsored or held by an agency outside the university. Industry,
			 associations, civic and governmental organizations are included in this
			 category.
(c)
										"Type three" events are sponsored or held by a
			 recognized student group or organization.
(3)
									Conference.
			 "Conferences" are those programs that include some form of an instructional
			 component and require program development and management in addition to
			 facilities and services. A program contains an instructional component when
			 there is an expected educational outcome and activities are planned and
			 designed to achieve that outcome.
(4)
									Types of
			 conferences.
(a)
										"Type one" conferences are those conferences integrally
			 cosponsored by the division of continuing education and with other existing
			 units of the university.
(b)
										"Type two" conferences are defined as those conferences
			 cosponsored by continuing education with an agency outside of the university.
			 Industry, associations, civic and governmental organizations and labor unions
			 are included in this category.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.403 - Operational procedures and regulations regarding schedule of use and closed periods for buildings of the university

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 university strives to provide a safe and secure environment and to meet the
			 educational and professional needs of students and employees. Toward this end,
			 these procedures establish open and closed periods for university property,
			 provide for extension of open periods, and prescribe conditions under which
			 persons may use closed facilities.
(B)
								Scope. This
			 policy applies to all university owned, operated, or leased property
			 (collectively "university property"). Key and access card control at regional
			 campuses and college of podiatric medicine are managed by the respective dean
			 or delegate. Annually the regional campuses and the college of podiatric
			 medicine shall submit specific key and access card procedures along with a
			 complete inventory of keys and access cards to the associate vice president of
			 facilities, planning and operations. Kent state university museum is
			 responsible for managing access to the museum located in Rockwell
			 hall.
(C)
								Definition. The following definitions shall apply to
			 this policy:
(1)
									Key holder or cardholder. Any individual who has been
			 granted individual access to university property whether through keys, access
			 cards, or other similar means.
(2)
									University
			 facilities management (UFM). A unit of the facilities planning and operations
			 department containing the lock shop.
(3)
									Access card. A
			 card with magnetic stripe programmed to allow access via an electronic door
			 lock.
(4)
									Vendor. A supplier, contractor, or other outside entity
			 providing services or product to Kent state university.
(5)
									Master key. A
			 single key that opens all doors in a single building.
(6)
									Grand master key.
			 A single key that opens all doors in multiple buildings.
(7)
									Unit. A general
			 term used in this policy to refer to the relevant office, department, center,
			 school, college, division, etc. requesting access or responsible for access to
			 a designated area.
(8)
									Unit administrator. A department head, department
			 chair, or dean.
(9)
									Facilities, planning and operations (FPO). A department
			 consisting of the units of UFM, office of the university architect (OUA), and
			 sustainability.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.404 - Operational procedures and regulations regarding half-staff for the flag and death notices

Current through all regulations passed and filed through July 1, 2024
Policy statement. The flag on the front campus shall be lowered to half-staff
				only during periods of national mourning as declared by the federal government,
				or as directed by the office of the governor of the state of Ohio.
Replaces: 3342-5- 12.404
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.501 - Operational procedures and regulations regarding use of automobiles owned or leased by the university

Current through all regulations passed and filed through July 1, 2024
(A)
								University-owned
			 vehicles assigned to a department shall be used only for official university
			 business
(B)
								Only university employees are permitted to drive motor
			 vehicles owned or leased by the university. Students are not permitted to drive
			 a university owned vehicle unless specific authorization is granted by the
			 department head.
(C)
								All persons driving motor vehicles owned or leased by
			 the university must hold a valid driver's license in the state of Ohio or in
			 the state in which the operator resides. Supervisor authorizing the assignment
			 of a motor vehicle shall require verification of a driver's license. Drivers
			 are liable for all violations issued while the vehicles are assigned to
			 them.
(D)
								The department shall be responsible for any deductible
			 amount, other uninsured expense or damage to the contents of the
			 vehicle.
(E)
								Eligible employees, as defined in rule 3342-5-12.5 of
			 the Administrative Code shall be authorized to obtain a university leased
			 vehicle by contacting the procurement department and returning a properly
			 authorized vehicle preference and selection form.
(F)
								University
			 automobiles provided as part of an employee's employment contract may be used
			 for personal use outside the daily commute when the employee makes a
			 contribution toward the cost of the vehicle. The amount of contribution shall
			 be determined by the vice president for administration. Any personal use in
			 excess of an employee's contribution toward these costs will be calculated
			 annually and included as taxable earnings on the employee's W-2 form in
			 accordance with the appropriate laws and regulations.
(G)
								Employees who
			 have a vehicle provided as part of their compensation package, including but
			 not limited to the president, executive officers, regional campus deans, and
			 other employees as approved by the president, shall be given the option of
			 obtaining a university leased vehicle as described in paragraph (A) of this
			 rule, or receiving a monthly stipend. The monthly stipend amount shall be
			 determined from time to time by the vice president for administration. This
			 amount shall be sufficient to cover the business usage portion of acquiring a
			 personally owned vehicle and related costs. In addition, employee's receiving a
			 stipend will be eligible for reimbursement of business miles traveled at
			 standard IRS mileage rates.
Replaces: 3342-5- 12.501
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.601 - Operational procedures and regulations on student organization use of university and rental vehicles

Current through all regulations passed and filed through July 1, 2024
(A)
								Vehicle rentals.
			 In order to process all necessary material, written requests for use of
			 vehicles must be presented to the center for student involvement at least
			 twenty-one calendar days in advance of the intended use by a member of a
			 registered student organization. The request must include the names of all
			 passengers in the vehicle and information describing the purpose for which the
			 vehicle is requested.
(B)
								Information verification.
(1)
									The center for
			 student involvement will verify that all drivers are registered students and
			 are eighteen years of age or older. The center for student involvement will
			 check the passenger list to verify that passengers are students, staff, faculty
			 or persons participating in official university programs on the campus.
			 Approval for the use of the university vehicle or rental vehicle by the center
			 for student involvement is based solely upon the determination of whether the
			 intended use of the vehicle pertains to the official business of the
			 university.
(2)
									The center for student involvement will provide
			 information to the Kent state university police department necessary to check
			 for a valid driver's license for all proposed drivers. The Kent state
			 university police department shall report to the center for student involvement
			 on the validity of each license.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-12.901 - Operational procedure regarding the use of skateboards, rollerblades, bicycles, and similar conveyances on campus

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Those
			 commuting within Kent state university, in order to provide a safer environment
			 for inner-campus commuting, are required to abide by the
			 following.
(B)
								Scope of authority. Facility curators and other
			 university officials have authority to enforce this rule within campus
			 buildings.
(C)
								Prohibitions.
(1)
									No person shall
			 operate a skateboard, rollerblades or a bicycle on a sidewalk or walkway that
			 duly interferes with pedestrian traffic; caution is to be exercised at all
			 times and the right of way yielded to pedestrians.
(2)
									No person shall
			 operate a skateboard, rollerblade, bicycle or motorized vehicle on any
			 artificial or specially prepared surface including but not limited to tennis
			 courts, running tracks and basketball courts.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-13 - University policy regarding voluntary gift support, including naming opportunities

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The president of the
			 university shall be responsible to provide overall leadership for voluntary
			 gift support and other philanthropic and development initiatives at Kent state
			 university. Furthermore, the president, or designee, shall be responsible for
			 the oversight of all fundraising campaigns as well as all other duties and
			 responsibilities related to the naming of facilities and endowments as provided
			 for in this rule.
(B) Definition.
			 For the purposes of this policy, "facilities" means any university property
			 owned by the university including but not limited to buildings, structures,
			 roads, and other similar features and structures of a permanent natures
			 (including but not limited to water features, fountains, statues, and clock
			 towers).
(C) Implementation. The
			 board delegates to the president of the university the right to establish the
			 minimum levels of support required for all naming opportunities. The president
			 may delegate this authority to the vice president for
			 
								philanthropy and alumni engagement, but reserves
			 final approval over any revisions to such minimum levels of support.
(1) Naming of facilities. At all times and in
			 accordance with paragraph (G)(2) of rule
			 3342-2-02
			 of the Administrative Code, the board of trustees reserves the right of final
			 approval for the naming of any facilities at Kent state university. To this
			 effect, all potential donors will be informed that the naming honor is subject
			 to review and/or approval by the board of trustees as provided for herein.
(a) The final approval of the board of
			 trustees is required prior to the execution of any honorific (non-donative)
			 related naming agreements for facilities.
(b) Consistent with paragraph (C)(1) of this
			 rule, the final approval of the board of trustees is required prior to the
			 execution of any philanthropic (donative) related naming agreements for
			 facilities. Notwithstanding the foregoing, the board of trustees delegates to
			 the president of the university the authority to approve such philanthropic
			 naming opportunities with a total value/cost under one hundred thousand
			 dollars.
In the event of an approval by the president as provided for in
				paragraph (C)(1)(b) of this rule, the president shall notify the board of
				trustees of such naming opportunity no later than the next board meeting after
				the final written agreement is executed.
(c) All agreements under this policy must be
			 in writing and approved as provided for in this rule prior to any transaction
			 in furtherance of the gift. Without such approval, no written agreement or
			 transaction shall be considered final by either the university or
			 donor.