New Jersey Administrative Code › Title 19 - OTHER AGENCIES › NEW JERSEY TURNPIKE AUTHORITY › Chapter 9 - NEW JERSEY TURNPIKE AUTHORITY › Subchapter 2 - PURCHASING AND CONTRACTING › Section 19:9-2.9 - Procedure for prequalification and award of contracts for other professional and consultative services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) This section
				  shall apply to contracts for professional and consultative services that are
				  not subject to
				  N.J.A.C.
				  19:9-2.2(d), 2.3, 2.5, or
				  2.8. The Authority may use procurement processes other than those prescribed in
				  this section if those processes have been approved by the Federal government or
				  other State law, rule, or executive order, or if an emergency has been declared
				  by the Executive Director.
(b) The
				  following words and terms, when used in this section, shall have the following
				  meanings, unless the context clearly indicates otherwise.
"Director" means the Director of Procurement and Materials
					 Management, or his or her designee, or such other designee as approved by the
					 Executive Director.
"Evaluation Committee" means the committee assigned to
					 review proposals or qualifications for professional or consultative services,
					 as designated by the Director and approved by the Executive Director, which
					 shall include at least three persons who are sufficiently qualified to evaluate
					 the strengths and weaknesses of the submissions. No voting or non-voting member
					 of the Evaluation Committee shall have a personal interest, financial or
					 familial in any of the firms, or the principals thereof, to be reviewed.
"Firm" means any individual, firm, partnership,
					 corporation, association, joint venture, or other legal entity permitted by law
					 to provide professional or consultative services in this State.
(c) In the event the Authority
				  determines that it is necessary or advisable to retain professional or
				  consultative services, advertisement for proposals or qualifications shall be
				  placed in an appropriate newspaper or journal having a large circulation in the
				  State, and any appropriate professional periodicals, and/or advertised on the
				  Authority's website,
www.nj.gov/turnpike
, or through other
				  electronic means. Such advertisements shall be published not less than seven
				  calendar days preceding the date upon which the proposals or qualifications are
				  to be received and opened. The advertisement shall refer interested parties to
				  the Request for Proposals or Request for Qualifications (RFP/RFQ), which may be
				  downloaded from the Authority's website at
www.nj.gov/turnpike
, or requested in writing
				  from the Director by mail or electronic means.
(d) Upon receipt of proposals or
				  qualifications, the Evaluation Committee shall review and evaluate the
				  proposals or qualifications.
(e)
				  Evaluation of proposals or qualifications received shall be as follows:
1. The proposals or qualifications shall be
				  ranked by the Evaluation Committee on the basis of numerical scores resulting
				  from weighted rating factors. These factors will be weighted in proportion to
				  their relative importance on a contract-by-contract basis. In ranking proposals
				  or qualifications, the Evaluation Committee may consider criteria including,
				  but not limited to:
i. The background,
				  qualifications, skills, and experience of the firm and its staff;
ii. The firm's degree of expertise concerning
				  the area at issue;
iii. Key
				  personnel's qualifications and relevant experience;
iv. The rate or fee to be charged by the
				  firm, unless set by the Authority in the RFP/RFQ;
v. The firm's familiarity with the work,
				  requirements, and systems of the Authority;
vi. The firm's proposed approach to the
				  issues raised in the project description or qualifications;
vii. The firm's capacity to meet the
				  requirements of the project at issue;
viii. The firm's references;
ix. Geographical location of the firm's
				  offices;
x. Attainment of Small
				  Business Enterprise goals; and
xi.
				  Any other factors specified in the RFP/RFQ; and