Ohio Administrative Code › Title 3335 - Ohio State University › Chapter 3335-6 - Tenure-Track Faculty › Section 3335-6-04 - Promotion and tenure review procedures for tenure-track faculty

Current through all regulations passed and filed through July 1, 2024
(A)
			 General considerations.
(1) In consultation
			 with the rules committee or its designee, the office of academic affairs shall
			 develop and promulgate procedural guidelines for promotion and tenure reviews
			 to supplement Chapter 3335-6 of the Administrative Code. These guidelines shall
			 include a dossier outline to be used for the documentation of accomplishments
			 by all candidates to be reviewed for promotion and tenure and by all
			 probationary tenure-track faculty for annual reviews. The guidelines shall also
			 include general information about the review process at the college and
			 university level, information about any legal considerations affecting
			 promotion and tenure evaluations, examples of criteria by which candidates for
			 promotion and tenure are evaluated, and other information intended to assist
			 academic units in carrying out reviews.
(2) All candidates for promotion and tenure
			 are reviewed by the eligible faculty and by the chair of their tenure
			 initiating unit. Candidates will also be reviewed at the college and university
			 levels. The tenure initiating unit chair is responsible for informing the
			 candidate in writing of the provost's final decision (if negative) or
			 recommendation to the board of trustees (if positive).
(3) The review for tenure during the final
			 year of a probationary period is mandatory and must take place.
A probationary faculty member may ask to be considered for
				nonmandatory promotion and tenure review any time. However, the tenure
				initiating unit promotion and tenure committee may deny a probationary
				nonmandatory review every year up to the candidate's mandatory year. If a
				probationary nonmandatory review is allowed and the outcome is negative, the
				candidate continues at the rank they held at the start of the review. If a
				probationary mandatory review outcome is negative, the candidate's employment
				ends. Exclusions of time from a probationary period are allowed under paragraph
				(D) of rule
				3335-6-03 of the Administrative
				Code and the expectations for productivity must be independent of the duration
				of the probationary period. A tenured faculty member may request a promotion
				review at any time. However, the tenure initiating unit promotion and tenure
				committee may deny this request if the tenured faculty member's accomplishments
				are judged not to warrant such review. The promotion and tenure committee may
				deny a tenured faculty member's request for promotion review only once. If the
				review is allowed and the outcome is negative, the tenured faculty member
				continues at the rank they held at the start of the review. This faculty member
				may continue at that rank indefinitely or request subsequent reviews that may
				not be denied.
(4) Only the
			 candidate may stop any review for promotion and tenure once external letters of
			 evaluation have been sought. The candidate may withdraw from review at any
			 stage of the process by so informing the tenure initiating unit chair in
			 writing. If the review process has moved beyond the tenure initiating unit, the
			 tenure initiating unit chair shall inform the dean or the executive vice
			 president and provost, as relevant, of the candidate's withdrawal. Withdrawal
			 from the mandatory tenure review during the final probationary year means that
			 tenure will not be granted.