New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1642 - Basic Instructions › Subpart 1642-3 - Books Of Account › Section 1642-3.4 - Cash receipts register

Current through Register Vol. 46, No. 28, July 10, 2024
A separate cash receipts register shall be maintained
						  for each general ledger. All funds received by the local agency, for which it
						  is accountable with respect to a State-aided project, shall be recorded in the
						  cash receipts register. All receipts, except receipts from tenants which may be
						  recorded in summary form from the underlying analysis, shall be entered
						  individually upon receipt, each cash transaction being entered on a separate
						  line. The use of a journal voucher as a device making possible the fuller
						  explanation of a cash receipts transaction is recommended when such explanation
						  is found necessary or advisable. Account 1129, Sundry Accounts Receivable, may
						  be used in this connection where applicable. Deposits of funds received shall
						  be made at least once daily. The date of receipt, however, shall control the
						  entry to the cash receipts register, not the date of deposit. The cash receipts
						  register is ruled off at the end of each month. A specimen cash receipts
						  register for a single development project is shown as Exhibit 7 of Appendix
						  S-8. A separate column shall be used for each bank account. Entries made in the
						  general ledger columns shall be posted to the general ledger individually and
						  currently. Entries made in the other columns are posted, in total, at the end
						  of each month to the respective accounts in the general ledger. Columns (16)
						  and (17), other credits, are provided in the event that cash credits to a
						  particular general ledger account are sufficiently numerous to justify a
						  separate column for the accumulation of such credits. If used, the column shall
						  be headed by the appropriate account title dispensing with the designation
						  "other credits" and the total of the column shall be posted at the end of the
						  month as a credit to the appropriate general ledger account. Bank debits such
						  as for bad checks shall not be entered in the cash receipts register as a
						  reduction of the amount received but shall be entered in the cash
						  disbursements-voucher register. The instructions herein with respect to the
						  specimen form of cash receipts register for a single development project also
						  apply, in principle, to Exhibit 8 of Appendix S-8, the specimen form for a
						  multiple development project. The specimen form of cash receipts register for a
						  multiple development project reflects the segregation in separate bank accounts
						  of the development and administration funds for the various sites included in
						  the project and separate accountability for each site. Such segregation and
						  separate accountability are not, however, mandatory, unless the division so
						  directs the local agency.