reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-7 - Offices of Vice President and General Counsel, Records Compliance and University Inernal Audit › Section 3359-7-02 - Office of university internal audit

Current through all regulations passed and filed through July 1, 2024
(A) The chief audit executive ("CAE") shall
			 be appointed by the board or the board's
			 designee(s) upon the joint recommendation of the president and the audit
			 and compliance committee of the board of trustees, and shall hold office at the
			 discretion of the board. The chief audit executive shall report directly to the
			 president on administrative matters and the board of trustees through the audit
			 and compliance committee of the board on functional matters.
(B) The chief audit executive is responsible
			 for conducting financial, operational, compliance and investigative audits. The
			 chief audit executive, with advice and assistance from the university
			 administration, including the vice president and general counsel, shall be
			 responsible for developing both short and long-term internal audit plans,
			 overseeing that audits are properly planned, staffed and completed, and
			 summarizing and communicating results to the university administration and the
			 audit and compliance committee and the board as appropriate. The chief audit
			 executive shall identify where improvements to internal control processes
			 effectiveness and process efficiency should be made to the university's
			 financial and operational processes.
(C) The chief audit executive shall lead the
			 evaluation and execution of audits associated with the university's compliance
			 requirements, including, for example, compliance with university policies and
			 rules and compliance with laws and applicable state and federal regulatory
			 standards and mandates.
(D) The
			 chief audit executive shall conduct those financial, operational and
			 investigative audits as, from time to time, may be requested by the audit and
			 compliance committee or the board of trustees and university administration,
			 including the vice president and general counsel and shall perform and be
			 responsible for the following financial audits and reviews:
(1) Audit and verify purchase orders and
			 vouchers for bills and salaries; audit receipts of funds, including student
			 tuition and fees, and the deposits thereof in banks and reconciliation of all
			 bank accounts.
(2) Audit general
			 funds, auxiliary funds, restricted funds, loan funds, endowment funds, plant
			 funds, and agency funds; and, assist the external auditors as appointed by the
			 board and Ohio auditor of state.
(3) Periodically, and from time to time,
			 inspect securities, inventories, supplies, real property and equipment owned by
			 the university.
(4) Periodically
			 review and make recommendations for improvements of the system of internal
			 control in effect for the entire university.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-8 - Student Affairs › Section 3359-8-01 - Division of student affairs

Current through all regulations passed and filed through July 1, 2024
(A) President of the university.
As specified in rule
				3359-1-05 of the Administrative
				Code, the president is executive head of all university colleges, branches,
				schools and departments, possessing duties, responsibilities and powers as
				delineated in the rules of the university of Akron.
(B) Vice president for student affairs.
(1) The vice president for student affairs
			 shall be appointed by the board or the board's
			 designee(s) upon recommendation of the president; shall hold office at
			 the discretion of the president; and ultimately reports to the president
			 through the administrative reporting line then in effect.
(2) The vice president for student affairs
			 shall be responsible for the oversight and management of services and
			 programming designed to engage students and to meet student development needs
			 throughout their college experience.
(3) The vice president of student affairs
			 shall:
(a) Oversee and manage student support
			 services administratively assigned to the division of student
			 affairs;
(b) Oversee the
			 administrative structure for co-curricular activities, including student
			 organizations and non-varsity student athletics;
(c) Develop and implement the strategic
			 planning of initiatives in support of the university's student service
			 functions;
(d) Serve as liaison to
			 assigned university committees, either directly or through
			 delegation;
(e) Provide advice and
			 recommendations to senior leadership on student issues; and
(f) Perform other such duties as may be
			 assigned by the president.
(4) Students dismissed from the university
			 pursuant to division (A) of section
			 3345.23 of the Revised Code
			 shall not be readmitted to the university of Akron except upon favorable
			 recommendation of the vice president for student affairs and the president.
			 Such recommendation for readmission shall be submitted to the board of trustees
			 for approval and shall include reasons supporting such readmission. Readmission
			 under these circumstances may be accompanied by terms of strict probation or
			 other conditions deemed appropriate by the vice president for student
			 affairs.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-9 - Classified and Unclassified Civil Service; Full-Time; Notice Procedure › Section 3359-9-02 - General academic and administrative personnel matters

Current through all regulations passed and filed through July 1, 2024
(A)
								Categories of full-time faculty. The full-time faculty
			 of the university of Akron comprises all university employees who have been
			 appointed as full-time faculty by the board of trustees. The following
			 constitute categories of full-time faculty of the university of Akron and the
			 responsibilities of those within each category:
(1)
									Regular
			 faculty.
(a)
										The
			 regular faculty is composed of all full-time faculty who have been awarded
			 indefinite tenure or are eligible to be awarded indefinite tenure. Such faculty
			 hold the rank of professor, associate professor, assistant professor, or the
			 title of distinguished professor.
(b)
										Members of the
			 regular faculty generally have a full range of responsibilities, including
			 teaching, research, scholarship and other creative professional work, and
			 service to the unit, the university and the public.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-9 - Classified and Unclassified Civil Service; Full-Time; Notice Procedure › Section 3359-9-04 - Amendments

Current through all regulations passed and filed through July 1, 2024
Any regulation of the board may be
				enacted, amended or repealed by a vote of the majority of the board present at
				any regular or special meeting.
Replaces: 3359-9-04
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-9 - Classified and Unclassified Civil Service; Full-Time; Notice Procedure › Section 3359-9-05 - Notice procedure

Current through all regulations passed and filed through July 1, 2024
The procedure of the university of
				Akron for giving public notice and an opportunity for a hearing as to the
				adoption, amendment, or recision of rules under Chapter 119 of the Revised Code
				shall be as follows:
(A)
								The university of Akron shall cause:
(1)
									A statement of
			 its intention to consider adopting, amending, or rescinding the
			 rule;
(2)
									A synopsis of the proposed rule, amendment, or rule to
			 be rescinded or a general statement of the subject matter to which the proposed
			 rule, amendment, or recision relates;
(3)
									A statement of
			 the purpose for adopting, amending, or rescinding the rule;
(4)
									The date, time,
			 and location of the hearing on the proposed rule;
(5)
									An address and/or
			 telephone number whereby copies of the notice and the proposed rule, amendment,
			 or recision may be obtained; and
(6)
									The name of the
			 hearing officer appointed by the board to conduct the hearing on the proposed
			 rule.
To be published in at least two
				newspapers of general circulation in the state of Ohio and on its website at
				least thirty days prior to the hearing.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-10 - Governance Structure and Bylaws; Rules of the University Council; Bylaws of Faculty Senate › Section 3359-10-01 - University of Akron governance structure and bylaws

Current through all regulations passed and filed through July 1, 2024
All governance bodies operate within
				the scope of authority delegated to them by the university of Akron board of
				trustees, and are subject to all applicable state and federal laws, and to
				relevant provision of the board of trustees bylaws and
				regulations.
Replaces: 3359-10-01
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-01 - Sick leave for school of law faculty, professional staff, and other non-bargaining unit faculty

Current through all regulations passed and filed through July 1, 2024
(A) General policy.
(1) The university shall provide paid sick
			 leave to all school of law faculty, professional
			 staff
									,
			 and other non-bargaining unit faculty in accordance
			 with the provisions of sections
			 124.38 and
			 124.39 of the Revised Code, and
			 all employees other than members covered by collective bargaining
			 agreements.
(2) Paid sick leave is
			 defined as the authorized absence from duties for the following reasons:
(a) Personal illness, pregnancy, or
			 injury.
(b) Exposure to contagious
			 disease which could be communicated to other members of the university
			 family.
(c) Illness, injury, or
			 death (to a maximum of five days) in the individual's immediate
			 family.
(d) Medical, psychological,
			 dental, or optical examination or treatment of the employee or a member of the
			 immediate family.
(3)
			 Definition of immediate family.
The employee's immediate family is limited to the employee's
				spouse, parents, children, grandparents, siblings, grandchildren, brother in
				law, sister in law, daughter in-law, son in law, mother in law, father in law,
				or a legal guardian or other person who under Ohio law is legally recognized to
				stand in the place of the parent.
(4) Where sick leave is requested to care for
			 a member of the immediate family, the department of benefits administration
			 will require a physician's certificate to the effect that the presence of the
			 employee is necessary to care for the ill person.
(5) Active pay status means the conditions
			 under which an employee is eligible to receive pay, and includes, but is not
			 limited to, vacation leave, sick leave, leave with pay, bereavement leave, and
			 administrative leave. No pay status means the conditions under which an
			 employee is ineligible to receive pay, and includes, but is not limited to,
			 leave without pay, leave of absence, and disability leave.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-02 - Family and medical leave, leave of absence, paid maternity leave, paid paternity leave, paid adoptive and foster parent leave and vacations for employees other than bargaining unit faculty

Current through all regulations passed and filed through July 1, 2024
(A) Family and medical leave.
(1) Under the Family and Medical Leave Act of
			 1993 ("FMLA"), up to twelve weeks of leave without pay during any twelve-month
			 period are provided to eligible employees for certain family and medical
			 reasons. Employees are eligible if they have been employed by the university
			 for at least twelve months, this twelve-month period need not be consecutive,
			 and worked at least one thousand two hundred fifty hours (0.6 FTE) over the
			 twelve-month period preceding the leave. FMLA leave without pay will be granted
			 for any of the following reasons:
(a) The
			 birth of a child, the care of a newborn child, or placement of a child with the
			 employee for adoption or foster care;
(b) A serious health condition of the
			 employee that renders him or her unable to perform his/her job functions;
			 or
(c) In order to care for an
			 employee's child, spouse, or parent who has a serious health
			 condition.
(d) A "qualifying
			 exigency" arising out of the fact that the employee's spouse, child or parent
			 is called to covered active duty (or notified of an impending call or order to
			 active duty) with the armed forces, including the national guard and reserves.
			 Covered active duty means duty during deployment of the armed forces member to
			 a foreign country. A qualified exigency may include short-notice deployment,
			 attending military events, arranging for alternative childcare, addressing
			 financial and legal arrangements, seeking counseling, attending post-deployment
			 activities, and other similar circumstances.
(e) Leave related to a child's birth or
			 placement for adoption or foster care must be completed within the twelve-month
			 period beginning on the date of the birth or placement.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-02.1 - Furloughs for non-bargaining unit employees

Current through all regulations passed and filed through July 1, 2024
(A) Introduction.
(1) The university is required to balance its
			 operating budget each fiscal year. This rule provides the framework for the
			 implementation of an employee furlough plan that would allow the university to
			 balance its budget if it experiences a reduction in state funding or other loss
			 of revenue, for any reason, that causes a significant operating
			 deficit.
(2) Section 371.70.20 of
			 Amended Substitute House Bill No. 1, effective on July 17, 2009 of the 128th
			 General Assembly, provides that, "the board of trustees of any state
			 institution of higher education, notwithstanding any rule of the institution to
			 the contrary, may adopt a rule providing for mandatory furloughs of employees,
			 including faculty, to achieve spending reductions necessitated by institutional
			 budget deficits."
(3) On October
			 17, 2007, the university of Akron board of trustees passed Resolution No.
			 10-14-07, specifically authorizing the administration to propose revised or new
			 policies and procedures applicable to classified civil service employees in
			 accordance with House Bill 187 of the 126th General Assembly.
(4) Faculty and/or staff whose employment is
			 covered by a collective bargaining agreement are not subject to this
			 rule.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-03 - Vacation policy for full-time administrative faculty (other than bargaining unit faculty), and professional staff

Current through all regulations passed and filed through July 1, 2024
This rule shall apply to all  administrative faculty
				who are not bargaining unit faculty, and it shall apply to
				
								professional staff. The term administrative shall mean
				faculty serving in fulltime administrative roles such as dean, department
				chair, school director, or as otherwise determined by the provost, for either
				twelve, eleven or ten months of the year.
(A) General policy governing the accrual and
			 carry-over of unused vacation leave.
(1) All
			 full-time, 
			 administrative faculty and professional
			 staff (except for individuals employed in temporary positions conducting
			 postdoctoral research) may accrue a maximum of one hundred seventy-six hours
			 each year. Professional staff employed in temporary positions
			 conducting postdoctoral research are not eligible to accrue vacation. Vacation
			 is accrued at the rate of 14.67 hours for each calendar month of active pay
			 status (in the eligible employment classifications identified herein),
			 excluding leaves without compensation. Vacation days shall include Monday
			 through Friday, exclusive of holidays.
(2) Twelve-month employees are expected to
			 use their accrued vacation annually. Any accrued and unused vacation leave
			 credit for prior years, up to a maximum of three hundred fifty-two hours, may
			 be carried forward to the following year. However, any accrued and unused
			 vacation leave in excess of three hundred fifty-two hours shall be forfeited on
			 June thirtieth of each year.
(3)
			 Eleven-month employees are expected to use their accrued vacation annually. Any
			 accrued and unused vacation leave credit for prior years, up to a maximum of
			 three hundred twenty-two hours, may be carried forward to the following year.
			 However, any accrued and unused vacation leave in excess of three hundred
			 twenty-two hours shall be forfeited on June thirtieth of each year.
(4) Ten-month employees are expected to use
			 their accrued vacation annually. Any accrued and unused vacation leave credit
			 for prior years, up to a maximum of two hundred ninety-three hours, may be
			 carried forward to the following year. However, any accrued and unused vacation
			 leave in excess of two hundred ninety-three hours shall be forfeited on June
			 thirtieth of each year.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-04 - A faculty improvement program for faculty in the school of law

Current through all regulations passed and filed through July 1, 2024
(A)
								General statement.
The university of Akron is committed to
				the development of an academic community recognized for its achievement in
				contributing, transmitting and using knowledge and ideas. An essential means
				for the faculty periodically to enhance competence and widen professional
				activity is a faculty improvement program. The major purpose of this program is
				to promote the professional growth and new or renewed intellectual achievement
				of faculty in the school of law. Provision for improvement leave for all other
				faculty is set forth in the collective bargaining agreement between the
				university of Akron and the American association of university professors, the
				university of Akron chapter, which became effective in
				2005.
(B)
								Eligibility.
(1)
									Any full-time
			 faculty member in the school of law with at least seven academic years of
			 teaching service at the university of Akron may be granted professional leave
			 for a period of not more than one academic year to engage in further education,
			 research, or any other activity approved by the board. A full-time faculty
			 member in the school of law is one whose full-time responsibilities are to the
			 university of Akron and who holds the rank of instructor, assistant professor,
			 associate professor, professor or distinguished professor.
(2)
									If the faculty
			 member in the school of law shows that the project is better served by dividing
			 the leave over two academic years, the split leave may be permitted at the
			 discretion of the president and the board provided that such an understanding
			 is reached before the leave is approved.
(3)
									A faculty
			 improvement leave shall not be granted solely for the purpose of acquiring an
			 advanced degree, becoming self-employed, or obtaining employment
			 elsewhere.
(4)
									A faculty member in the school of law who has completed
			 a professional leave must complete another seven years of service at the
			 university of Akron before becoming eligible for another grant of professional
			 leave.
(5)
									Professional leave taken as part of the faculty
			 improvement program shall not be deemed to be in lieu of assignments in
			 connection with a specific research, scholarly or creative
			 program.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-05 - Court and military leave for all employees

Current through all regulations passed and filed through July 1, 2024
(A) Court leave.
(1) Except as otherwise provided by law or
			 collective bargaining agreement, employees will be granted leave with pay if:
(a) Summoned for jury duty by a court of
			 competent jurisdiction,
(b)
			 Subpoenaed to appear before any court, commission, board or other legally
			 constituted body authorized by the law to compel the attendance of witnesses,
			 where the employee is not a party to the action, or
(c) Participating in any action, as an
			 appellant or subpoenaed witness, before the state personnel board of review and
			 is in active pay status at the time of scheduled hearing before the
			 board.
(d) When utilizing court
			 leave, a copy of the summons or subpoena must be forwarded to human resources
			 for retention in the employee's personnel file. 
										Court leave should be reported on the time sheet by
			 utilizing the "Jury Duty" pay code.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-07 - Sixty plus program

Current through all regulations passed and filed through July 1, 2024
(A)
								The university of
			 Akron sixty plus program has been designed to allow persons over sixty years of
			 age to attend university courses on a non-credit (audit) basis without having
			 to pay tuition, general service fees, or other fees not charged to all students
			 taking the same class under conditions described below:
(1)
									To qualify for
			 the sixty plus program, the prospective student must be sixty years of age or
			 older and have resided in the state of Ohio for at least one
			 year.
(2)
									Sixty plus students are permitted to enroll in a class
			 on a space available basis. Sixty plus students will be allowed in classes only
			 after degree seeking students have registered.
(3)
									Sixty plus
			 students are listed as audit students. Audit students do not generate state
			 subsidy, therefore, audit students should not be considered in making courses
			 reach minimum size.
(4)
									Students sixty years or older who choose to take
			 classes for credit must pay full tuition and fees.
(5)
									A sixty plus
			 student must either satisfy prerequisite class requirements or obtain the
			 instructor's permission.
(6)
									Sixty plus students' admittance into a course is
			 subject to the instructor's approval.
(7)
									A sixty plus
			 student may register for no more than three courses (eleven or fewer credits)
			 per semester.
(8)
									Sixty plus students are responsible for payment of
			 approved fees which are assessed to all students taking the same course.
			 Tuition, general service fees, and any other fee not assessed to all students
			 taking the same class will be waived. Sixty plus students are responsible for
			 any other expenses such as parking permits or books.
(9)
									The sixty plus
			 program is intended to comply with section
			 3345.27 of the Revised
			 Code.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-08 - Policies and procedure for student records

Current through all regulations passed and filed through July 1, 2024
(A)
								Introduction.
(1)
									The purpose of the policy outlined in this document is
			 to implement and comply with the provisions of the family educational rights
			 and privacy act ("FERPA"). The university of Akron is committed to this
			 policy.
(2)
									In case any student believes that the university is
			 violating "FERPA", the student has a right to file a complaint with the U. S.
			 department of education. The address for a student to file a complaint is set
			 forth in the annual notification published by the university via electronic
			 mail.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-10.3 - Information technology security and system integrity policy

Current through all regulations passed and filed through July 1, 2024
(A) Need for
			 security and integrity.
The university abides by and honors its long history of
				supporting the diverse academic values and perspectives engendered in its
				academic culture, and the university deeply respects the freedom of expression
				and thought of its users. Although the university does not censor its users'
				work, exceptional situations may arise where it becomes necessary to protect
				the integrity and security of university information systems and to provide for
				effective operation of these systems. The university must, therefore, reserve
				the right to limit use and access to certain of its computing systems where the
				university becomes aware of serious violations with respect to its rules and
				policies, or with respect to applicable federal, state, or local laws and
				regulations.
This rule provides for information technology system security
				and integrity. For purposes of this rule, information technology includes
				computing networks at the university of Akron, which enable communication
				amongst computing devices as provided by or supported by the university. The
				security and integrity of information technology shall be protected through a
				set of priorities with which the university seeks to:
(1) Protect human life and people's
			 safety.
(2) Protect information
			 systems and prevent the unauthorized exploitation of classified or sensitive
			 data, systems, networks or sites.
(3) Protect information systems and prevent
			 the unauthorized exploitation of other data, including proprietary, scientific,
			 managerial and research data.
(4)
			 Prevent any damage to or alteration of information technology hardware or
			 software.
(5) Minimize any
			 disruption of computing resources and processes.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-10.4 - Customer information security policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Introduction.
(1)
									The university of Akron is committed to respecting and
			 protecting the privacy of non-public customer information. The purpose of the
			 policy outlined in this document is to enable appropriate university officials
			 to implement a comprehensive written information security program and comply
			 with the provisions of the federal trade commission's safeguard rules
			 implementing applicable provisions of the Gramm-Leach-Bliley
			 Act.
(2)
									This policy incorporates by reference the institution's
			 policies and procedures found in rule
			 3359-11-08
			 of the Administrative Code related to policies and procedure for student
			 records and rule 3359-11-10.3 of the Administrative Code related to information
			 technology security and system integrity, and is in addition to any
			 institutional policies and procedures that may be required pursuant to other
			 federal and state laws and regulations, including but not limited to the Family
			 Educational Rights and Privacy Act.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-10.5 - Cellular telephone and other wireless communication policy

Current through all regulations passed and filed through July 1, 2024
(A)
								University-provided wireless communication.
(1)
									Purpose and
			 scope.
(a)
										The
			 university of Akron will provide the most consistent, convenient, and cost
			 effective cellular telephone, pager, cellular data device and any other
			 wireless communication equipment and services (hereinafter referred to as
			 wireless communication) possible to its employees that is necessary for the
			 effective and efficient completion of their jobs.
(b)
										This policy
			 applies to all faculty and staff of the university. The objectives of this
			 policy are to:
(i)
											Provide guidelines to employees who are required to
			 have wireless communication to be accessible to conduct university
			 business.
(ii)
											Apply standards to university wireless communication
			 service agreements.
(iii)
											Simplify and make more manageable the university's
			 relationship with wireless communication vendors.
(iv)
											Provide a system
			 for monitoring wireless communication usage patterns, so that plans can be
			 routinely modified to better meet the needs of the user.
(v)
											Ensure that the
			 university's acquisition of wireless communication is
			 cost-effective.
(vi)
											Provide an internal system to:
(a)
												Purchase wireless
			 communication,
(b)
												Gain access to repair services,
(c)
												Acquire necessary
			 training and support,
(d)
												Communicate available programs to the university
			 community.
(vii)
											Establish a system for monitoring future developments
			 in wireless communication and selecting those that best meet the needs of the
			 university.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-10.6 - Social security number use policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Introduction.
The university of Akron is dedicated to
				ensuring the proper handling of confidential information relating to its
				students, employees, and individuals associated with the university. The
				university understands that social security numbers are highly confidential and
				legally protected data. This policy establishes an official policy to migrate
				from using the social security number as a common identifier, by establishing
				regulations regarding the university's collection, maintenance, and
				distribution of social security numbers.
(B)
								Policy
			 purpose.
To reduce, where necessary, the use of
				and reliance on social security numbers for identification purposes and for the
				following other purposes:
(1)
									To protect the privacy and legal rights of the members
			 of the university community.
(2)
									To generate broad
			 awareness of the confidential nature of the social security
			 number.
(3)
									To foster compliance with the Family Educational Rights
			 and Privacy Act and the Privacy Act of 1974.
(4)
									To promote
			 confidence by students and employees that social security numbers are handled
			 in a confidential manner.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-10.8 - Identity theft detection, prevention and mitigation policy

Current through all regulations passed and filed through July 1, 2024
(A)
								 Introduction.
(1)
									The university of
			 Akron is committed to the detection, prevention and mitigation of identity
			 theft associated with financial credit accounts. The purpose of this policy is
			 to enable appropriate university officials to develop and implement policies
			 and procedures to address the risks of identity theft to its students, faculty,
			 staff, vendors and other customers.
(2)
									This policy
			 incorporates by reference university policies and procedures to the extent
			 necessary to accomplish the purpose of this policy and to comply with 16
			 C.F.R.
									681.2, including but not limited to the following rules of
			 the Administrative code :
(a)
										3359-11-08: policies and procedure for student
			 records:
(b)
										3359-11- 10.3: information technology security and
			 system integrity policy:
(c)
										3359-11- 10.4: customer information security
			 policy:
(d)
										3359-11- 10.6: social security number use policy:
			 and
(e)
										3359-11- 10.7: privacy
			 policy.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-11 - University records officer

Current through all regulations passed and filed through July 1, 2024
(A)
								The director of
			 archival services shall serve as the university records officer. Pursuant to
			 division (B) of section
			 149.33 of the Revised Code, this
			 individual shall be responsible for developing an efficient and economical
			 program for records retention, disposition, and destruction of university
			 records.
(B)
								The records retention guidelines set forth in the
			 inter-university council of Ohio's "Records Retention Manual" shall be
			 implemented and used as the university's records retention manual, consistent
			 with the university's records retention needs. This process may be used to
			 enlarge any retention period provided in the inter-university council ("IUC")
			 "Records Retention Manual," but shall not be used to provide a shorter
			 retention period for any category of records included in the manual. The
			 university records officer, in consultation with the office of general counsel,
			 shall revise, edit, and update the university's records retention manual as
			 necessary and create policies for records retention.
(C)
								The university
			 records officer shall, pursuant to Chapter 111. of the Revised Code, provide
			 for administrative rule filing through the office of the general
			 counsel.
(D)
								The president with the recommendation of the university
			 records officer, shall appoint individuals to a committee for the purpose of
			 assisting in the development and management of a sound program for university
			 records management.
(E)
								The university records officer shall provide the
			 president and the office of general counsel with an annual report, consisting
			 of a review of records being retained, the period therefor, and records that
			 are destroyed or are being destroyed. The university records officer shall also
			 inform as to any current statutory, administrative or other changes required or
			 deemed necessary.
Replaces: 3359-11-11
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-11.1 - Electronic records retention

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
In today's university environment,
				employees create and maintain an increasing portion of their records using
				computers. Electronic records must be managed alongside traditional records to
				ensure compliance with state and federal regulations and to preserve
				institutional history.
The purpose of this rule is to inform
				university employees and departmental management of the requirements and
				responsibilities for management and disposition of electronic
				records.
(B)
								Scope.
This electronic records retention rule
				applies to all employees of the university and applies to all electronic
				records that are made or received in the transaction of university or public
				business. All electronic records created at the university of Akron are
				governed by and subject to this rule.
(C)
								Definitions.
(1)
									The term "electronic record" means any record that is
			 created, received, maintained or stored on university local workstations or
			 central servers. Examples include, but are not limited to: electronic mail
			 (e-mail), word processing documents and spreadsheets, and
			 databases.
(2)
									The term "legal custodian" shall mean the originator of
			 an e-mail message or the creator of an electronic document if that person is a
			 university employee; otherwise it is the university employee to whom the
			 message is addressed or to whom the electronic document is sent. If the record
			 is transferred, by agreement or rule, to another person for archival purposes,
			 then that person becomes the legal custodian.
(3)
									"Official"
			 records retention and disposition schedules are the general and departmental
			 program schedules that have been approved by the state and the university
			 through its records officer.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-12 - Interim policy on stipends and overload

Current through all regulations passed and filed through July 1, 2024
Stipends are to be granted for primarily administrative
				functions requiring substantial increases in responsibility and for activities
				not included in the ordinary load of teaching, research, and professional
				service for full-time faculty. Overloads are to be used to relieve temporary
				shortages in the availability of teaching faculty. Responsibility for approving
				and administering stipends and overload requests vests with the senior vice
				president and provost. Budget responsibility vests with the unit making the
				request.
(A)
								Requests for stipends or
			 overload must include a rationale for the stipend or overload. A stipend
			 request must indicate the specific responsibilities or activities for which the
			 stipend is compensation an overload request must indicate how the request is
			 responsive to the teaching mission needs of the unit. All requests for stipends
			 or overload must identify the funding source.
(B)
								Overload will not be awarded unless the faculty member
			 receiving the overload is already teaching twelve load hours of classroom or
			 laboratory instruction in the semester for which overload is
			 requested.
(C)
								Overload of more than
			 three load hours per semester will not be approved.
(D)
								Stipends will conform with compensation ranges
			 established and published by the senior vice president and
			 provost.
(E)
								Differences between each
			 college's approved work load and the requested load must receive prior approval
			 from the senior vice president and provost.
(F)
								No stipends or overload will be granted for service
			 activities.
(G)
								The above are intended to
			 provide guidance for the regulation of stipends and overload in most
			 circumstances; in critical or exceptional cases, units may appeal to the senior
			 vice president and provost for approval of stipends and overload not conforming
			 to these guidelines. Such appeals must be made in writing and approved by the
			 senior vice president and provost prior to offering the stipend or overload
			 compensation.
Replaces: 3359-11-12
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-12.1 - Policy on stipends for contract professionals and non-bargaining unit staff

Current through all regulations passed and filed through July 1, 2024
(A)
								The standard
			 workweek for contract professional staff and non-bargaining unit staff for most
			 purposes is considered to be forty hours per week. However, it is not unusual
			 for such individuals to regularly work within their assigned classification in
			 excess of that amount, voluntarily or upon request, without receiving or having
			 the expectation of receiving additional remuneration. This policy does not
			 affect such situations and creates no right or expectancy to receive additional
			 remuneration.
Temporary stipends may be granted for
				substantial increases in responsibility for activities outside of the normal
				scope of the employee's assigned classification. The expectations of such
				assignment must be temporary in nature and last a minimum of thirty calendar
				days.
(1)
									Stipends may be granted for:
(a)
										A temporary
			 reassignment of duties assigned to or associated with a vacant
			 position.
(b)
										A special project required to meet established
			 university or unit initiatives.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-13 - Non-discrimination and harassment policy

Current through all regulations passed and filed through July 1, 2024
(A) Statement of policy.
(1) The university of Akron affirms its
			 commitment to an academic, work, and study environment free of inappropriate
			 and disrespectful conduct and communication. All students, faculty, and staff
			 shall be protected under the guidelines of this policy. This policy not to
			 discriminate shall extend to admission and employment. Inquiries about the
			 application of Title IX and the Title IX regulations may be referred to the
			 university's Title IX coordinator, to the U.S. department of education, office
			 for civil rights (OCR), or both, as provided in the university of Akron
			 gender-based misconduct and Title IX policy and protocol located at:
https://www.uakron.edu/title-ix/docs/title-ix-policy.pdf
.
(2) This policy shall be widely disseminated
			 to employees and students and shall be incorporated into employee trainings and
			 be included in student orientation materials. Supervisors shall ensure that
			 those under their supervision are aware of this policy. A copy of this policy
			 shall be available at the equal employment opportunity and affirmative action
			 office, the office of student conduct and community standards and other places
			 as may be specified by the chief human resource officer.
(3) By this policy, the university is
			 providing notice that protected class-based harassment will not be tolerated.
			 This policy will provide the basis for such concerns to be addressed.
(4) For purposes of this policy, protected
			 classes are those specified in the affirmative action policy, paragraph (A)(2)
			 of rule 3359-38-01 of the Administrative
			 Code. These classes are race, color, religion, sex/gender, sexual orientation, gender identity or
			 expression, age, national  origin,
			 ethnicity, disability, status as a parent during
			 pregnancy and immediately after the birth of a child, status as a parent of a
			 young child, status as a nursing mother, status as a foster parent, military
			 status, genetic information, or status as a veteran.
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-17.1 - Conflict management requiring president's review

Current through all regulations passed and filed through July 1, 2024
(A)
								In any instance in which, as university employee, a
			 vice president is required by a " university
			 rule, including, but not limited to
								rule
			 3359-11-17
			 or 
								rule
			 3359-11-18
			 of the Administrative Code, to make a disclosure or obtain approval, which
			 shall include, but is not limited to. any instance in which such employee may
			 benefit from or have a financial interest in matters pertaining to any property
			 including the development, prosecution, defense, receipt or maintenance of
			 intellectual property, or its commercialization, and the rule requires that the
			 disclosure be made to or the request for approval be considered by the
			 employee's immediate supervisor, the employee shall make the disclosure or
			 submit the request for approval to the president of the university. With
			 respect to any approved conflicts management plan concerning such employee, the
			 president shall have responsibility for compliance under
								paragraph
			 (D)(3) of rule
			 3359-11-18
								
								of the
			 Administrative Code and annual review under
								paragraph (D)(4) of
			 rule
			 3359-11-18
								
								of the
			 Administrative Code.
(B)
								In any instance in which a university vice president
			 also serves as director or officer of the university of Akron foundation or the
			 university of Akron research foundation, and may benefit from or have a
			 financial interest in matters pertaining to property including the development,
			 prosecution, defense, receipt or maintenance of intellectual property, or its
			 commercialization, by either the university of Akron, the university of Akron
			 foundation, or the university of Akron research foundation, or any lessees,
			 licensees, purchasers or assignees thereof neither said individual nor any
			 other employee subject to said individual's authority shall be authorized to
			 make any decision on behalf of the university or said foundations with respect
			 to such matters. In such instances, said individual shall submit the matter for
			 decision to the president of the university. With respect to any approved
			 conflicts management plan or other approval concerning said individual, the
			 president shall have responsibility for compliance with applicable university
			 rules governing conflicts of interest and commitment and with the advisory
			 opinion of the Ohio ethics commission issued on October 15. 2002. concerning
			 the management of such conflicts.
Replaces: 3359-11- 17.1
Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-17.2 - Spousal hire policy for all employees other than bargaining unit faculty

Current through all regulations passed and filed through July 1, 2024
This rule shall apply to all twelve month faculty who are not
				bargaining unit faculty, and it shall apply to professional
								 staff.
(A) Statement of purpose. In the academy it
			 is becoming increasingly common that some individuals recruited to positions
			 within the university through a national search have a "trailing spouse" who
			 may also have a professional career. In an effort to assist the university in
			 attracting and hiring the best candidates for employment, it is necessary to
			 enact a spousal hire policy to enable the university to offer employment
			 assistance or opportunities to candidates' trailing spouses in those
			 circumstances deemed warranted. However, nothing in this policy shall be deemed
			 to create any entitlement to employment assistance or employment or any other
			 obligation with respect to any candidate's spouse, unless expressly made a part
			 of the employment offer made in writing to a candidate recruited through a
			 national search, and thereafter approved by the board of trustees.
(B) Definitions.
(1) Candidate shall mean an individual the
			 university has identified through a national search and to whom the university
			 wishes to extend an offer to fill an available position within the
			 university.
(2) Spouse shall mean
			 someone married, as defined by Ohio law, to a candidate for employment at the
			 university of Akron.
(3) Spousal
			 hire, for purposes of this policy, shall mean an offer made by the university
			 of Akron to an individual who the university has identified as a candidate to
			 employ one of the mechanisms outlined in this policy to assist the candidate's
			 spouse in locating employment in the geographic area surrounding the
			 university, or within the university.