Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 1 - GENERAL PROVISIONS › Section 377:3-13-1 - General purpose, legal basis and authority

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
Public
				  Integritydivision within OJA is directly responsible, organizationally and
				  administratively, toconduct investigations, performs on-site assessments,
				  licensing visits, and financially monitors OJA state contracts, functions and
				  activities to ensure compliance with, state statutes, OJA policies/procedures,
				  contractual provisions, and other applicable professional rules and standards.
				  Thedivision is composed of three sections:
(1) Internal Affairs/Employment
				  Discrimination Investigations;
(2)
				  Licensing and Programs Assessment Section;and
(3) Financial Contract Monitoring/Reviews
				  Section, each section is under the supervision of the Executive Director, or
				  designee.
(1) Internal Affairs/EEO
				  Investigations division may among other activities and functions include
				  investigations of:
(A) Allegations of serious
				  misconduct and/or criminal violations committed by OJA personnel as assigned to
				  the division by the Executive Director, or designee ;
(B) Allegations of discrimination (Equal
				  Employment Opportunity) either by or against OJA employees as received and
				  assigned by theaffirmative action officer, or the agency's grievance manager,
				  Executive Director, or designee ; and
(C) Specifically assigned Caretaker Conduct
				  Reviews (CCR) that are returned to the OJA operated juvenile institutions by
				  the Oklahoma Department of Human Services' Office of Client Advocacy (OCA) or
				  other entity as prescribed by law for administrative review, as well as major
				  incidents (i.e. serious assaults, riots, escapes) that occur at OJA operated
				  institutions.
(2)
				  Licensing and Programs Assessment divison includes the licensing and assessing
				  of the following:
(A) On-site licensing and
				  unannounced monitoring visits to OJA state contracted juvenile detention
				  centers, community intervention centers (CIC) and municipal juvenile detention
				  facilities, See OAC 377-3-13-6;
(B)
				  Announced and unannounced assessments of contracted residential care,
				  non-residential services and shelters as directed by the Executive Director, or
				  designee.
(C) On-site assessments
				  and licensing of a Secure Juvenile Facility;
(D) On-site or electronic assessments of the
				  Juvenile Services Unit (JSU) offices located throughout the state;
(E) Assessments of State Office units as
				  directed by the Executive Director, or designee ;
(3) Financial Contract Monitoring/Review
				  division includesbut is not limited to the financial monitoring of the
				  following:
(A) Secure Juvenile
				  Facilities;
(B) OJA contracted
				  detention centers and community intervention centers;
(C) OJA contracted residential care and
				  shelter services as directed by the Executive Director, or designee ;
(D) OJA contracted non-residential
				  services provided by designated youth services agencies; by performing
(i) On-site contractor visits to reconcile
				  claims against supporting documentation with a documented recommended
				  corrective action, if appropriate;
(ii) Reviews of reimbursed claims for payment
				  by OJA, to include: compliance with contract requirements; applicable laws,
				  rules and regulations; and adequate supporting documentation.
(E) In addition to the above
				  duties, the financial contract monitoring/review section shall perform in-depth
				  financial audits as directed by the Executive Director, or designee.