New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 22 - SEALING CLIENT RECORDS › Section 8.14.22.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Cambiar
				(Change) New Mexico"
refers to the name designated by the children,
				youth and families department (CYFD) for its juvenile justice reform initiative
				that focuses on rehabilitation and relationships. Clients and juvenile justice
				services' staff members build one-on-one relationships with each other and
				learn to interact in a completely different way then the old "correctional"
				model. Group building activities designed to build trust and communication are
				key components as well as family and community involvement.
B.
"Client"
refers to a person
				who is committed to the custody of the CYFD's juvenile justice services or who
				is receiving services from CYFD's juvenile justice services.
C.
"Department"
refers to the
				New Mexico children, youth and families department.
D.
"FACTS"
refers to the family
				automated client tracking system, CYFD's management information
				system.
E.
"Facility"
refers to a facility operated by, or on behalf of the CYFD's juvenile justice
				services, or any other facility or location designated by the juvenile justice
				services director to house or provide care to clients committed to the custody
				of CYFD.
F.
"Facility
				records manager" or "FRM"
is the person designated by the superintendent
				of each JJS facility to manage the files and records of JJS clients and former
				clients.
G.
"Files and
				records"
means the master delinquency file of a JJS client, which
				includes all facility master file records and field referral records, and
				actions taken while in custody including but not limited to commitment papers,
				court orders, detainers, personal property receipts, visitor's lists,
				photographs, fingerprints, types of custody, disciplinary infractions with
				actions taken, work assignments, program participation, program progress and
				other relevant case data. It does not include the separate medical, behavioral
				health, or education sub files.
H.
"Juvenile justice services" or "juvenile justice division"
refers
				to the organizational unit within CYFD that operates juvenile justice
				facilities, and provides other services under the Delinquency Act, NMSA 1978
				section 32A-2-1 et seq.
I.
"Juvenile probation office" or "JPO field office"
refers to a CYFD
				department county or district office where JPO staff persons, who provide court
				ordered and informal supervision for clients, work from.
J.
"Office of general counsel records
				custodian" or "OGC records custodian"
is the person designated by the
				CYFD office of the secretary to respond to all requests from the public for
				information on CYFD clients, former clients, programs or services, including
				Inspection of Public Records Act requests.
K.
"Sealing records" or
				"sealing"
refers to the closing or restriction of access to client files
				and records in accordance with the provisions of the Children's Code Section
				32A-2-26, NMSA 1978.
L.
"Secretary"
refers to the cabinet secretary of CYFD.
M.
"Staff"
refers to
				employee(s) of CYFD.
N.
"Superintendent"
refers to the chief facility administrator at a JJS
				facility.