Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-71 - Policy Statements Relating to Veterans Assistance, Posthumous Degree Awards and International Baccalaureate Diplomas › Section 3364-71-16 - Administrative adjustment for extenuating circumstances

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
In certain extenuating circumstances
				that occur outside the normal policies and deadlines of the university,
				discretionary academic adjustments (course drop, withdrawal, or schedule
				change), medical adjustments, and/or financial adjustments may be
				granted.
(B)
								Purpose of policy
The purpose of the policy is to provide
				students who experience unavoidable, extenuating circumstances or catastrophic
				illness the opportunity to petition the university for an administrative
				adjustment. This policy is for extenuating circumstances and does not supersede
				the missed class policy.
Extenuating circumstances are defined
				as situations that significantly interfere with the student's academic work
				and/or ability to attend classes that arise during the semester, and are beyond
				the student's control. Serious injuries or illnesses, death of an immediate
				family member, or a military call to active duty are examples of circumstances
				that might be regarded as extenuating.
(C)
								Scope
This policy applies to all
				undergraduate students. Each college may publish detailed implementation
				strategies specific to that college.
(D)
								Outcomes of
			 approved adjustments
Regardless of the circumstances, a
				student withdrawal from most or all classes may affect the student's financial
				aid and/or satisfactory academic progress.
An official withdrawal results in a
				grade of W recorded on the student's transcript for courses in session on the
				date of withdrawal. No credit is earned. The student's grade-point average is
				not affected.
The date used to determine eligibility
				for financial adjustments shall be the date the student stopped attending as
				verified by the instructors as a result of the extenuating circumstances. The
				financial adjustments are based on the policies of the university of Toledo. It
				is the student's responsibility to read and understand the policies on student
				fees and accounts as published and posted at
http://www.utoledo.edu/offices/treasurer/finance_brochures.html
and important registration dates for each
				semester as published and posted at
http://www.utoledo.edu/offices/registrar/main_campus/registration_dates.html
.
(E)
								Policy
			 coverage
This comprehensive policy will cover
				petitions based on both academic and medical circumstances. Financial
				adjustments may be granted in certain situations.
(1)
									Academic
			 adjustment refers to discretionary drop/withdrawal/schedule adjustments due to
			 extenuating circumstances. A course "drop" will only be considered in the first
			 fifteen calendar days of the term prorated for summer and parts of term less
			 than full term. After the fifteenth calendar day (pro-rated for summer and
			 parts of term less than full term), a withdrawal may be
			 processed.
(2)
									Medical adjustment refers to medical circumstances that
			 interfere with the student's ability to participate in academic activities. A
			 medical adjustment approval can be made for all or some of the courses in the
			 term for which the adjustment is requested. Medical requests must indicate when
			 and how the student's condition prevented class attendance and include
			 documentation from a licensed healthcare provider.
It is important to note that if a
				medical adjustment is approved, a medical registration hold is placed on the
				student's record by the registrar's office, and the student will be blocked
				from all future registration until the hold is removed. The removal of the
				medical hold will only be processed after the student's documented healthcare
				provider supplies verification that the student's condition is resolved with a
				minimum of a good prognosis to return to the university. In addition to a
				medical hold, any other registration holds must be resolved through the
				appropriate offices prior to registering for subsequent terms. If the student
				is registered for future terms, those courses will be dropped by the
				registrar's office.