Oklahoma Administrative Code › Title 210 - State Department of Education › Chapter 1 - State Board of Education › Subchapter 3 - Departmental Precepts › Section 210:1-3-11 - Open Records Act

Current through Vol. 41, No. 20, July 1, 2024
(a)
Official records.
All files, records, minutes, proceedings, rules,
				documents, decisions, opinions, written statements of policy, and written
				materials of any other nature required by law to be maintained by the State
				Board of Education or the State Department of Education and not otherwise
				exempt from public disclosure pursuant to the provisions of state and/or
				federal law shall be made available promptly for public inspection, copying, or
				mechanical reproduction upon reasonable notice during regular business hours in
				accordance with the provisions of the Open Records Act at 51 O.S. §
									24A.1 et
				seq. and the procedures set forth below.
(b)
Records subject to
				disclosure.
Any document that comes within the statutory definition of a
				"record" and is not required to be kept confidential by State or federal law,
				or otherwise exempt from disclosure pursuant to the Open Records Act will be
				available for inspection and copying between the hours of 8:00 a.m. and 4:30
				p.m. Monday through Friday, except state holidays, at the location where the
				records are housed, which is generally the Oliver Hodge Education Building,
				2500 North Lincoln Boulevard, Oklahoma City.
(c)
Procedure for records
				requests.
Any individual or group seeking access to public records
				maintained by the State Board of Education or the State Department of Education
				shall submit a request to the State Department of Education Office of Legal
				Services, by fax, email, regular mail or in person. In order to provide prompt,
				reasonable access to records, to ensure that records requests are accurately
				communicated to the records custodian, and to enable the records custodian to
				accurately process the request, it is recommended that records requests be
				submitted in writing. In addition, all records requests must comply with the
				following provisions:
(1) All records requests
				must include:
(A) Identification of the
				individual and/or entity making the request;
(B) If the Requester is an entity rather than
				an individual, a name of a contact authorized to communicate with the records
				custodian on behalf of the Requester;
(C) Sufficient contact information at which
				the Requester may be contacted by the records custodian to comply with the
				records request procedures set forth in this Section;
(D) A description of the records requested
				with sufficient detail necessary to enable the records custodian to reasonably
				identify whether records responsive to the request exist;
(E) Whether the Requester seeks copies of any
				or all of the records requested and if so, whether the Requester seeks
				certified copies of any or all of the records requested; and
(F) If the Requester claims the public
				interest exemption from search fees in accordance with the provisions of (d) of
				this Section, all information necessary for the records custodian to determine
				the applicability of the exemption.