New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6217 - New York State Database Regulations › Section 6217.4 - Voter registration information entry

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Using the county's voter registration
				system as their direct interface to NYSVoter, county election officials shall
				enter all voter registration information into the list on an expedited basis at
				the time the information is provided to the county official. Each county board
				must enter and maintain voter registration records in a county voter
				registration system. County boards have the responsibility for adding,
				changing, canceling or removing voter registration records through an interface
				NYSVoter. NYSVoter, shall normalize to standards and store voter registrant
				information provided on the registration applicant.
(b) County voter registration systems shall
				synchronize with NYSVoter at least every 24 hours.
(c) County voter registration systems shall
				maintain near real-time synchronization.
(d) Each NYSVoter record must contain at
				least the following information:
(1) full
				name including, last name, first name, middle initial and name
				suffix;
(2) residence address
				including house number or apartment number, half code, street name and
				direction, city and five-digit ZIP code and ZIP code plus four, or an
				indication of a non-standard residence address;
(3) mailing address (if different from
				residence address) including house, apartment number, or post office box
				number, street name and direction, city, state and five-digit ZIP code and ZIP
				code plus four and country;
(4)
				United States Postal Service coding accuracy support service address (if
				available). This is the process of correcting mailing address lists to conform
				to United States Postal Service standards. This improves the accuracy of the
				postal carrier route, five-digit ZIP code and ZIP code plus four, that appear
				on mail pieces;
(5) birth
				date;
(6) telephone number (if
				indicated);
(7) gender (if
				indicated);
(8) New York State
				Department of Motor Vehicles driver's license number or non- driver's
				identification number or the last four digits of social security number or an
				indication that the voter has neither number;
(9) political party enrollment or affiliation
				(or lack thereof);
(10) county
				voter registration number;
(11)
				county code;
(12) data entry date.
				The date that the voter registration data was entered into the
				system;
(13) application date. The
				date on which the voter registration application was marked as being received
				and is the date of voting eligibility of the registrant;
(14) Application source code. NYSVoter shall
				collect and track the source of voter registration applications and summarize
				and report on registration activity in accordance with National Voter
				Registration Act reporting requirements;
(15) identification required flag;
(16) identification verification requirement
				met flag;
(17) voter status
				codes;
(18) official district
				information including home political subdivision, election district, town, town
				ward, Congressional, Senate and Assembly districts;
(19) voting history, including, whether a
				voter voted in an election (State, Federal, and local elections), last year
				voted, last county voted in;
(20)
				voter transaction history, including, address changes, and name
				changes;
(21) signature of the
				voter. NYSVoter shall capture and store a graphic image of the signature on a
				registration application. NYSVoter shall receive and store an image of the
				signature captured and provided by the county voter registration system:
(i) ease of signature comparison. The
				signatures shall be stored in a way to enhance speed of display;
(ii) restrictions of image editing. NYSVoter
				shall not allow the authorized user to modify the basic characteristics,
				structures, and recognizable format of the registrant's signature.