reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-2 - Capitol access, operating hours and access requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) Capitol operating hours are from 6:00
				a.m. to 7:00 p.m., Monday through Friday, excluding state holidays and 9:00
				a.m. to 4:00 p.m., Saturdays, Sundays and state holidays.
(b) During operating hours, the Capitol may
				be accessed by the public through the west entrance, the east entrance, the
				southeast entrance on the ground level, and the tunnel entrance on the
				southeast side of the Capitol.
(c)
				Capitol entrances are open from 6:00 a.m. to 7:00 p.m. or until one hour
				following adjournment of legislative session, Monday through Friday.
(d) All persons entering the Capitol shall
				submit to security screening requirements, including but not limited to
				magnetometer screening devices. Packages, briefcases, purses, and other
				container in the immediate possession of all persons shall be subject to
				inspection. For security purposes, persons may not wear masks or hoods which
				conceal the identity of the wearer while in the Capitol, with the exception of
				minor children celebrating Halloween.
(e) After 7:00 p.m. or one hour following
				adjournment of the legislative session, Monday through Friday, and on
				Saturdays, Sundays and state holidays, persons may enter the Capitol through
				the west entrance only.
(1) Persons entering
				the west entrance of the Capitol after 7:00 p.m., Monday through Friday, and on
				Saturdays, Sundays and state holidays shall check in with a Capitol Patrol
				Officer, produce a valid form of picture identification and state their
				intended destination inside the Capitol.
(2) Persons shall check out with a Capitol
				Patrol Officer at the west entrance when exiting the Capitol.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-3 - Use of public areas

Current through Vol. 41, No. 20, July 1, 2024
(a)
Reservation requests.
All events, exhibits and art exhibits to be
				in the public areas of the Capitol or plazas, whether for a public or private
				purpose, require prior written approval of the Office.
(1) A sponsor shall submit an application for
				a reservation to the Office at least ten (10) working days but no more than one
				(1) year prior to the beginning date of the proposed event or exhibit. The
				application must be submitted during the Office's business hours of 8:00 a.m.
				and 5:00 p.m., Monday through Friday, excluding state holidays.
(2) The application shall specify the desired
				date, time period, public use area, a description of the event or exhibit. The
				Office may request additional information as determined necessary to facilitate
				the reservation.
(3) The Office may
				impose conditions and time limitations pursuant to the rules of this subchapter
				and state law.
(4) If the Office
				denies a request for a reservation, the Office will issue written notice to the
				requesting sponsor indicating the reasons for denial. Reservation requests
				which indicate that the sponsor may allow or encourage conduct that is violent,
				threatening, abusive, obscene, or that jeopardizes the safety of self or others
				shall not be approved by the Office.
(5) Exhibits and art exhibits shall not
				exceed a period of ten (10) days and require a state official
				sponsor.
(6) All events in the
				second floor rotunda and fourth floor rotunda require a state official
				sponsor.
(7) No events or exhibits
				will be scheduled in the Ground floor rotunda, Ground floor dining room, and
				first floor rotunda.
(8) Events and
				exhibits shall not:
(A) obstruct entrances or
				exits;
(B) interrupt traffic flow
				throughout the building;
(C)
				obstruct public corridors;
(D)
				obstruct the view or access to fire-fighting equipment or fire alarm pull
				stations;
(E) obstruct stairways or
				elevators; or
(F) obstruct access
				to restrooms.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-4 - Provisions for exhibits and art exhibits

Current through Vol. 41, No. 20, July 1, 2024
(a) In addition to
				the approval requirements of
				260:60-3-3, all art exhibits
				exceeding ten (10) days shall be approved by the CPC prior to the date of the
				art exhibit. Art exhibits for ten (10) days or less require a state official
				sponsor.
(b) All exhibits,
				displays, literature racks, decorations, furniture, or equipment placed in the
				public areas of the capitol for a period exceeding ten (10) days require CPC
				approval.
(c) The Office provides
				information to a sponsor to seek CPC approval for exhibits and art exhibits
				upon request.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-5 - Conditions for use

Current through Vol. 41, No. 20, July 1, 2024
(a) Events, art
				exhibits, exhibits and meetings inside the Capitol or on a plaza are subject to
				the conditions in this subsection, whether they be for private purpose or
				public purpose.
(b) A private
				purpose event, exhibit or art exhibit is subject to being preempted by a public
				purpose event, exhibit, or art exhibit, even if the private event was scheduled
				earlier.
(c) Equipment may be
				available for use during an event, exhibit or art exhibit and shall be subject
				to the fee schedule below (not applicable for After Hours Events):
(1) Large Sound System - $100.00
(2) Floor Model Lectern - $15.00
(3) Stage - $200.00
(4) Easel - $10.00
(5) Risers - $100.00
(6) Table and Chairs Set-up -
				$50.00
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-7 - Governor's Art Gallery and Blue Room

Current through Vol. 41, No. 20, July 1, 2024
(a)
				A sponsor that desires to use the Blue Room and the Governor's Art Gallery
				shall contact the Office of the Governor. The Governor's Office may approve or
				disapprove an event, exhibit or art exhibit.
(b) A sponsor shall state the number of
				persons the sponsor anticipates to attend the event on the reservation
				application. The Governor's Office shall limit the number of participants in
				the Blue Room and Governor's Art Gallery to conform with the occupancy limits
				set by the State Fire Marshal.
(c)
				Upon approval of an event, exhibit or art exhibit by the Governor's Office, the
				sponsor shall pay a security deposit of Two Hundred Fifty Dollars ($250.00) to
				the Governor's Office prior to the event, exhibit or art exhibit. If, upon
				inspection following the event, inspectors find no damages the Governor's
				Office will return the security deposit to the sponsor. If inspectors find
				damages, the sponsor shall forfeit the security deposit or a portion of the
				security deposit. The sponsor is responsible and shall be billed for any
				damages that exceed the security deposit amount.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-8 - Vehicles on plaza

Current through Vol. 41, No. 20, July 1, 2024
Parking or driving vehicles on a plaza is strictly prohibited
				  unless for a specific state purpose. Prior written authorization must be issued
				  by the Director for the purpose.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-9 - Access to the Capitol Dome

Current through Vol. 41, No. 20, July 1, 2024
The Capitol Dome shall not be considered a designated public
				  area of the Capitol. All access shall be strictly controlled by the
				  Director.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-10 - After Hours Events

Current through Vol. 41, No. 20, July 1, 2024
(a) The following
				rules shall apply to after hours events inside the State Capitol: All rules in
				sections 260:60-1-1 through
				260:60-3-3 apply to After Hours
				Events.
(b) Additionally, the
				following rules apply:
(1) Only the second
				floor rotunda, fourth floor rotunda, and plazas will be available. The rotundas
				are available for reservation on Friday evenings and on Saturday. Sunday
				reservations are not permitted in the rotundas. After hours events in the
				rotundas do not require a state official sponsor.
(2) Events must be concluded and the premises
				vacated by 11:00 p.m.
(3) Sponsor
				shall hire a state trooper from the Department of Public Safety to be present
				at the event for security, at Sponsor's sole cost. The Office will make the
				arrangements with the Department of Public Safety and include the fee on the
				invoice.
(4) A staff member from
				the Office shall be present at the event to ensure compliance with the rules.
				The sponsor will be charged $25.00/hour for the staff member's time.
(5) The reservation fees are as follows:
(A) $200.00 for the second floor
				rotunda;
(B) $400.00 for the fourth
				floor rotunda.
(6)
				Equipment is subject to the following fee schedule:
(A) Large sound system - $100.00;
(B) Floor model lectern - $30.00
(C) Stage - $400.00
(D) Easel - $20.00
(E) Risers - $200.00
(F) Table and Chairs Set Up -
				$100.00
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 3 - Use of Public Areas of Capitol and Plazas › Section 260:60-3-12 - Damages

Current through Vol. 41, No. 20, July 1, 2024
Charges may be assessed to the sponsor for any damage caused
				  to State Capitol property or equipment. An itemized list of damages will be
				  presented to the sponsor upon request.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 5 - Use of State Capitol Park › Section 260:60-5-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The provisions of this Section prescribe conditions and
				  procedures for the use of the public areas of the State Capitol Park for
				  noncommercial demonstrations and events to ensure the safety of persons
				  visiting the Park, employees, and preservation of the Park. For the purposes of
				  this subchapter, the areas within the perimeter fence of the Governor's Mansion
				  are not considered public areas.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 5 - Use of State Capitol Park › Section 260:60-5-2 - Use of State Capitol Park

Current through Vol. 41, No. 20, July 1, 2024
(a)
Reservation requests.
All demonstrations, protests and events to
				be on the State Capitol Park, whether for a public or private purpose, require
				prior written approval of the Office.
(1) A
				sponsor shall submit an application for a reservation to the Office at least
				ten (10) working days prior to the beginning date of the proposed demonstration
				or event. The application must be submitted during the Office's business hours
				of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding state
				holidays.
(2) The application shall
				specify the desired date, time period, public use area, a description of the
				demonstration or event. The Office may request additional information as
				determined necessary to facilitate the reservation.
(3) The Office may impose conditions and time
				limitations pursuant to the rules of this subchapter and state law.
(4) Reservations for use of the Park are also
				subject to the provisions of
				260:60-3-6.
(5) If the Office denies a request for a
				reservation, the Office will issue written notice to the requesting sponsor
				indicating the reasons for denial. Reservation requests which indicate that the
				sponsor may allow or encourage conduct that is violent, threatening, abusive,
				obscene, or that jeopardizes the safety of self or others shall not be approved
				by the Office.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 5 - Use of State Capitol Park › Section 260:60-5-3 - Park use information

Current through Vol. 41, No. 20, July 1, 2024
(a)
Conditions.
The provisions of this section shall apply to the use
				of the State Capitol Park, which includes all demonstrations or events approved
				by the Director pursuant to this Subchapter.
(1) Individuals may carry handheld signs,
				placards and banners. Affixing or securing signs, placards or banners to a
				building, fixture, tree or any other fixed structure is prohibited.
(2) Use of audio devices and musical
				instruments may be restricted or altered to a decibel level which does not
				disturb other persons.
(3) Digging,
				which includes driving stakes into the ground, is prohibited.
(4) Injuring, removing, molesting, burning or
				vandalizing botanical, paleontological, archaeological or historical features
				and structures is prohibited.
(5)
				Contained fires may be authorized based upon intended use and climatological
				conditions.
(6) Discharging or
				setting off fireworks is prohibited. The Office may authorize the use of
				fireworks during holidays and events based upon intended use and climatological
				conditions.
(7) Assembling,
				congregating or acting individually in such a way as to obstruct sidewalks,
				walkways, or entrances and exits to buildings is prohibited.
(8) Possession of firearms, explosives,
				clubs, missiles, chemicals, incendiary devices, or other like devices is
				prohibited.
(9) The placement,
				setting up or erection of tents, sleeping bags, bed rolls, or bedding of any
				kind for the purpose of camping or remaining overnight is prohibited.
(10) Throwing stones, bottles or other
				objects with the intent to injure another person or damage property is
				prohibited.
(11) Use of a motorized
				vehicle on sidewalks or grounds shall be restricted to emergency, maintenance,
				construction, development, or authorized building access purposes as determined
				by the Office.
(12) Burial of human
				or animal remains is prohibited.
(13) No intoxicating beverage or low-point
				beer will be dispensed or consumed on state property.
(14) Waste accumulation of any kind in any
				area or manner so as to create a potential hazard to health, safety or property
				is prohibited.
(15) Events,
				exhibits or art exhibits for the purpose of promoting a profit making
				organization or individual are prohibited, except as otherwise provided by law.
				Display of business cards or other means the Office considers promotional are
				prohibited.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 5 - Use of State Capitol Park › Section 260:60-5-4 - Banners on light poles along Lincoln Renaissance

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of the
				banner arms on the light poles along the Lincoln Renaissance area (Lincoln
				Boulevard from NE 28th to NE
				38th Streets) is for the State of Oklahoma to
				communicate with its citizenry and promote state agencies, state programs, and
				state-sponsored events. The banner arms are reserved for the sole and exclusive
				use of the State Oklahoma, acting through the Office. The provisions of this
				Section prescribe procedures and conditions for the display of banners on such
				light poles.
(b)
Request to
				display banners.
No banners may be displayed without written
				authorization from the Director. Requests to display banners shall be:
(1) submitted to the Director in
				writing;
(2) be signed by the
				appointing authority of a state agency; and,
(3) specify what state agency, program or
				event the banners will promote.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 1 - USE OF CAPITOL CONFERENCE CENTER AND THE CONCOURSE THEATER › Section 260:60-7-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The provisions of this Part prescribe procedures and
					 conditions for the use of the Capitol Conference Center and the Concourse
					 Theater, designated by the Director as meeting rooms for public
					 purposes.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 1 - USE OF CAPITOL CONFERENCE CENTER AND THE CONCOURSE THEATER › Section 260:60-7-2 - Reservation of meeting rooms

Current through Vol. 41, No. 20, July 1, 2024
(a)
Reservation.
Use of a meeting room by a state agency requires
				  prior written approval of the Office.
(1) A
				  state agency shall submit an application for a reservation to the
				  Office.
(2) The application shall
				  specify the desired date, time period and meeting room requested. The Office
				  may request additional information determined necessary to facilitate the
				  reservation.
(A) Use of audio visual devices,
				  teleconferencing, voice or data outlets must be specified in a reservation
				  request.
(B) Training to use audio
				  visual devices or teleconferencing arrangements must be scheduled at least five
				  (5) days prior to the approved reservation date.
(3) The Office may impose conditions and time
				  limitations pursuant to the rules of this Part and state law.
(4) If the Office denies a request for a
				  reservation, the Office will issue written notice to the requesting state
				  agency indicating the reasons for denial.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 1 - USE OF CAPITOL CONFERENCE CENTER AND THE CONCOURSE THEATER › Section 260:60-7-3 - Use of meeting rooms

Current through Vol. 41, No. 20, July 1, 2024
(a)
Conditions.
The following conditions shall apply to the use of all
				  meeting rooms reserved pursuant to this Part:
(1) The number of attendees shall not exceed
				  the maximum room occupancy.
(2)
				  Possession and consumption of food in meeting rooms is prohibited.
(3) Possession and consumption of beverages
				  in meeting rooms may be limited or prohibited.
(4) Affixing, by any means, materials to
				  walls or appurtenances in a meeting room is prohibited except as provided by
				  specific meeting room information.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 3 - ACCESS TO THE J. HOWARD EDMONDSON AND ROBERT S. KERR OFFICE BUILDINGS › Section 260:60-7-10

Current through Vol. 41, No. 20, July 1, 2024
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 3 - ACCESS TO THE J. HOWARD EDMONDSON AND ROBERT S. KERR OFFICE BUILDINGS › Section 260:60-7-11

Current through Vol. 41, No. 20, July 1, 2024
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 5 - GENERAL OPERATIONS OF PUBLIC BUILDINGS MANAGED BY THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES › Section 260:60-7-21 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The provisions of this Part provide minimum standards and
					 criteria for the operation of public buildings managed or controlled by the
					 Office of Management and Enterprise Services in order to provide a clean, safe
					 and comfortable working environment for employees and the public of the State
					 of Oklahoma. As used in this Part, the term "public buildings" does not apply
					 to buildings and property covered by rules in Subchapter 3 and Subchapter 5 of
					 this Chapter. A list of buildings managed by OMES is maintained and accessible
					 on the Office of Management and Enterprise Services website.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 5 - GENERAL OPERATIONS OF PUBLIC BUILDINGS MANAGED BY THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES › Section 260:60-7-22 - General use

Current through Vol. 41, No. 20, July 1, 2024
(a) Use shall be
				  restricted to the conduct of state business and to other activities whose
				  principal purpose is to improve the efficiency of a state agency in achieving
				  its objectives or is to promote the health, safety, welfare, morale, education
				  or training of state employees.
(b)
				  Such activities may include, but are not limited to: the usual business of
				  state government, agency staff meetings, governmental task force meetings,
				  safety meetings, employee education classes, seminars and training sessions
				  sponsored by state institutions for the benefit of the public,
				  employee-of-the-month recognitions, ceremonies to recognize retiring state
				  employees, holiday luncheons for state employees, Oklahoma State Employees
				  Charitable Campaign meetings, employee wellness programs, and the
				  like.
(c) The Office may impose
				  conditions and time limitations pursuant to the rules of this Part and state
				  law.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 5 - GENERAL OPERATIONS OF PUBLIC BUILDINGS MANAGED BY THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES › Section 260:60-7-23 - General operating procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  chief administrative officer of each occupying agency shall be responsible for
				  the building space assigned to the agency and his/her agency's compliance with
				  rules of this Part.
(b) The Office
				  of Management and Enterprise Services will provide building tenants with a
				  written Tenant Manual to ensure public dissemination of building operation
				  information and regulations.
(c)
				  The following requirements shall be performed pursuant to applicable state and
				  federal laws and regulations:
(1)
Parking.
Parking should only be allowed in paved parking areas
				  with adherence to all applicable restrictions.
(2)
Weapons.
No person entering
				  or while on-property shall carry or possess firearms or other dangerous or
				  deadly weapons, unless authorized to do so by state or federal laws.
(3)
Intoxicating beverages, low-point
				  beer and controlled substances.
No intoxicating beverages, low-point
				  beer, or controlled, non-prescribed substances are allowed inside the building
				  or on property grounds.
(4)
Disturbances.
No conduct shall be allowed which creates a loud or
				  unusual noise or nuisance; or which obstructs the usual use of entrances,
				  foyers, lobbies, corridors, offices, elevators, stairways or parking lots or
				  which otherwise impede or prohibits the official duties of building occupants
				  or impedes the safe evacuation for the building occupants or access for
				  emergency response personnel in an emergency.
(5)
Posting and/or distribution of
				  printed materials.
No notices, bulletins, circulars or other type
				  information may be placed on any common area wall or door (common area is
				  described herein as hall, lobby, elevator, restroom, break room or conference
				  room). This includes all adjoining doors and door frames.
(A) This paragraph does not apply to meeting
				  agendas posted in accordance with the Oklahoma Open Meeting Act unless
				  alternate posting methods for public viewing become available.
(B) A bulletin board may be installed at
				  elevator lobby for agency, building or event notices. Contact your Facilities
				  Manager for this service. These bulletin boards are for official use only.
				  Personal solicitations or announcements of any kind are prohibited and will be
				  removed by OMES.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 60 - Facilities Management › Subchapter 7 - Operation of Buildings Owned, Used or Occupied by or on Behalf of the State › Part 5 - GENERAL OPERATIONS OF PUBLIC BUILDINGS MANAGED BY THE OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES › Section 260:60-7-24 - Use of public areas

Current through Vol. 41, No. 20, July 1, 2024
(a)
Reservation.
Use of a meeting room by a state agency requires
				  prior written approval of the Office.
(1) A
				  state agency shall submit an application for a reservation to the
				  Office.
(2) The application shall
				  specify the desired date, time period and meeting room requested. The Office
				  may request additional information determined necessary to facilitate the
				  reservation.
(A) Use of audio visual devices,
				  teleconferencing, voice or data outlets must be specified in a reservation
				  request.
(B) Training to use audio
				  visual devices or teleconferencing arrangements must be scheduled at least five
				  (5) days prior to the approved reservation date.
(3) The Office may impose conditions and time
				  limitations pursuant to the rules of this Part and state law.
(4) If the Office denies a request for a
				  reservation, the Office will issue written notice to the requesting state
				  agency indicating the reasons for denial.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				Construction, Planning and Real Estate Department, Office of Management and
				Enterprise Services is responsible for assisting and advising the using state
				agency, other departments and divisions of state government, in planning,
				programming, arranging and contracting for the services of professionals for
				the planning, design and construction of assigned projects and contracting for
				construction. The Department is also responsible for implementing the Public
				Competitive Bid Act, 61 O.S., Sections 101 through 139. These rules are
				provided to assist concerned parties in the bidding of projects for
				construction, renovation or maintenance of state facilities.
(b) The State of Oklahoma does not
				discriminate in its hiring practices and expects its contractors to abide by
				all Federal rules and regulations on non-discrimination. All bidders shall
				acknowledge in the bidding documents they are Equal Employment Opportunity
				employers.
(c) The State of
				Oklahoma adheres to a policy which provides a drug free workplace to all of its
				employees. All contractors working on a state facility shall comply with the
				policies of the state agency controlling that facility.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this Subchapter,
				  shall have the following meaning unless the context clearly indicates
				  otherwise:
"Alternate bid"
(or
"Alternate"
)
				  means an amount stated in the bid to be added to or deducted from the amount of
				  the base bid if the corresponding change in the work, as described in the
				  bidding documents, is accepted.
"Base bid"
means the sum stated in the bid for
				  which the bidder offers to perform the work described in the bidding documents
				  as the base. Work may be added or deleted for sums stated in the alternate
				  bids.
"Bid"
means the cost proposal submitted by a
				  construction firm in response to a request or solicitation for bids from the
				  Department for a construction project described in plans and/or specifications
				  provided by the State.
"Claim"
means a demand or assertion by a
				  contractor seeking, as a matter of right, adjustment or interpretation of
				  contract terms, payment of money, extension of time or other relief with
				  respect to the terms of the contract. The term "Claim" also includes other
				  disputes and matters in question between the owner and contractor arising out
				  of or relating to the contract.
"Consultant"
means an
individual or
				  legal entity possessing the qualifications to provide licensed architectural,
				  registered engineering, or registered land surveying services or possessing
				  specialized credentials and qualifications as may be needed to plan or design
				  for any construction or public work improvement project.
[61 O.S.,
				  §202]
"Department"
means the Construction, Planning
				  and Real Estate Department of the Office of Management and Enterprise
				  Services.
"Director"
means the Director of the Office of
				  Management and Enterprise Services or a designee.
"Office"
or
"OMES"
means the Office
				  of Management and Enterprise Services.
"State agency"
means all agencies, boards,
				  commissions, offices, institutions, and other governmental bodies as defined in
				  61 O.S., Section 61.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-3 - Bid solicitations

Current through Vol. 41, No. 20, July 1, 2024
The manner in which bids are solicited shall be determined
				  by the estimated cost of the project. There are three categories, projects over
				  the amount established by statute in 61 O.S., Section 102(6), projects under
				  the statutory amount and minor maintenance or repair projects exempt from
				  bidding pursuant to 61 O.S., Section 103.C.
(1)
Projects over statutory
				amount.
Projects over the statutory amount established in 61 O.S.,
				Section 102(6) are advertised in a newspaper of general circulation and
				published in the county where the work, or a major part of it, is to be done.
				The notice is published in two consecutive weekly issues of the said newspaper
				with the first publication at least twenty (20) days prior to the day set for
				bid opening. Information is also provided to various bid assistance centers and
				to trade. The State does not control how the trade publications handle the
				publishing of the information. For state agencies subject to the Public
				Facilities Act (61 O.S. Section 201 -214), projects are advertised and awarded
				by the Department.
(2)
Projects under statutory amount.
Projects under the statutory
				amount established in 61 O.S., Section 102(6) are not usually advertised. The
				state agency shall develop a written, clearly defined scope of work and
				detailed requirements for the project. For state agencies subject to the Public
				Facilities Act (61 O.S. Section 201 -214), the Director shall assess the
				ability of a state agency to prepare a bid package and solicit for bids under
				the statutory amount. [61 O.S., Section 209(3)] The state agency may adopt
				written procedures developed by the Department or internal procedures approved
				by the Director. The written procedures for soliciting bids shall include:
(A) Direct mail or email solicitations are
				made by the state agency to three or more contractors whose place of business
				is preferably located in the general vicinity of the proposed construction.
(B) The state agency shall use
				procedures, forms and contracts developed by the Department.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-4 - Bid documents

Current through Vol. 41, No. 20, July 1, 2024
(a)
Solicitation notice.
[61 O.S., Section 105] The solicitation
				notice shall contain:
(1) Sufficient
				information concerning the proposed public construction contract to allow a
				contractor to determine if he may be interested in bidding the project.
(2) The location where a complete
				set of bidding documents may be obtained.
(3) The date and time for the MANDATORY site
				visit, if required. As most specifications shall indicate, contractors shall be
				responsible for visiting the site of a project prior to bidding. Failure to do
				so shall not excuse a contractor from any requirement of the specifications.
				Occasionally, a MANDATORY site visit shall be held which shall require the
				attendance of a contractor at a specific time and place prior to bidding.
(4) The location and time for the
				pre-bid conference if one is to be held. Some projects may have a MANDATORY
				pre-bid conference which means that bidders MUST attend to have their bid
				accepted.
(5) The date, time and
				place of the opening of bids.
(6)
				The name and address to whom the sealed bids must be submitted.
(7) If applicable, any pre qualification
				requirements.
(8) Other information
				deemed of benefit to the public or prospective bidders.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-5 - Bid submittal

Current through Vol. 41, No. 20, July 1, 2024
(a)
Advertised projects.
Bids must be prepared on forms provided by
				the Office and in accordance with the instructions provided in the bid package.
				Instructions on obtaining the bid packages are in the solicitation notices.
				Bids cannot be submitted by telephone or fax machine or. Bids may be delivered
				through the established bidding platform.
(b)
Equal opportunity employment
				requirements.
The State of Oklahoma is an Equal Opportunity
				Employer.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-6 - Modifications/withdrawal of bids

Current through Vol. 41, No. 20, July 1, 2024
(a)
Withdrawal of bids.
Bids may be modified or withdrawn up to the
				time set for bid opening. Modification notices or withdrawal instructions may
				be sent by registered mail or delivered in person. Appropriate identification
				reflecting the authority of the bearer to modify or withdraw a bid must be
				presented to the Director or his authorized designee. A bid to be withdrawn
				shall not be opened.
(b)
Bid
				modifications.
A sealed bid modification shall be submitted by
				registered mail or delivered in person. The modification must state the amount
				of change, either additive or deductive, from the previously submitted sealed
				bid and shall not reveal the actual, new, modified bid amount. Upon acceptance
				of a bid modification, the Director or his authorized representative shall open
				the original bid, then open the sealed modification, add or subtract to compute
				the new bid amount, and publicly announce the resultant legal bid. The same bid
				modification procedures shall be used to submit, compute and announce any other
				modified bid items such as days to complete the work or unit prices.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-7 - Bid openings

Current through Vol. 41, No. 20, July 1, 2024
(a) The public is
				invited to all bid openings which are held as specified in the solicitation
				notice. The bids are opened by the Director or his designee in the following
				manner and recorded by an assistant. Bids may be examined by the public after
				the bid opening on request to the Director. [61 O.S., Section 110]
(1) The bidder's name and city are
				announced.
(2) The bid is checked
				for completeness and correctness. Any of these deficiencies shall be grounds
				for disqualifying the bid:
(A) Addenda must
				be acknowledged. This may be waived in those cases where the addenda has no
				direct effect on the proposal cost.
(B) The bid must be signed.
(C) The affidavits required by the bid
				documents must be present, signed and properly notarized. [61 O.S., Section
				108]
(D) If the total bid including
				alternates exceeds the amount specified in 61 O.S., Section 107, a certified
				check, cashier's check, bid bond or bid letter of credit for 5% of the base bid
				price and the price of all alternate bids must be present. [61 O.S., Section
				107]
(E) All equipment lists,
				selected materials, or other information when required by the specifications
				must be present.
(F) The price is
				read aloud.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-8 - Prequalification of bidders

Current through Vol. 41, No. 20, July 1, 2024
(a)
Scope.
The Department may require prospective bidders,
				construction managers, design-builders, general contractors, subcontractors and
				material suppliers to prequalify prior to submitting bids on a public
				construction contract to determine the responsibility of bidders.
(b)
Notice.
The solicitation
				notice for specific projects described in
				260:65-1-4(a),
				shall contain the requirements for prequalification, if any, and the
				availability of forms to be submitted to the Department.
(c)
Prequalification Form.
When
				indicated on the solicitation notice, prospective bidders, construction
				managers, design-builders, general contractors, subcontractors and material
				suppliers must submit a prequalification form, prescribed by the Director, to
				the Department which may include the following information:
(1) Company organization type;
(2) Type of work or classification of
				work;
(3) Organization
				information;
(4) Licensing and
				registration information;
(5)
				Experience on current projects;
(6)
				Experience on projects completed within last five years;
(7) Experience of key personnel;
(8) Specialized experience for specific
				building types, subsystems or materials;
(9) References from construction trades, bank
				and surety company;
(10) Current
				financial statement, which according to statute shall remain confidential;
(11) Any other business
				information that will enable the Department to evaluate the responsibility of
				prospective bidders.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-10 - Bid review and evaluation

Current through Vol. 41, No. 20, July 1, 2024
(a) At the
				conclusion of the bid opening, the bid tabulation is forwarded to the state
				agency for review and evaluation, concurrently with the review and evaluation
				by the Department. The following items are reviewed:
(1)
Surety companies.
Surety
				companies used to issue bonds must be registered to do business in Oklahoma and
				prequalified as good and sufficient by the Department pursuant to
				260:65-1-9.
				When a bid bond is required and the bond submitted is from a company not
				registered in Oklahoma or prequalified by the Department as good and
				sufficient, the bid shall be disqualified. [61 O.S., Section 134 and Section
				204(A)(11)]
(2)
Verification
				of bid contents.
(A) Extensions on unit
				price calculations shall be checked. In case of an error, the unit price shall
				govern.
(B) When there is a
				variance between the amount in words and the figures, the amount in words shall
				govern.
(C) Bid forms containing
				omissions, alteration of form, additions, or conditions not called for, or
				containing a clause in which the bidder reserves the right to accept or reject
				a contract, shall be disqualified.
(D) The Department may reject a bid as
				nonresponsive if the prices bid are materially unbalanced between line items or
				subline items. A bid is materially unbalanced when it is based on prices
				significantly less than cost for some work and prices which are significantly
				overstated in relation to cost for other work; and, if there is reasonable
				doubt that the bid will result in the lowest overall cost to the Owner even
				though it may be the low evaluated bid; or, if it is so unbalanced as to be
				tantamount to allowing an advance payment.
(E) Failure to submit unit prices for any
				requested work item shall cause the bid to be disqualified.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-11 - Contract award

Current through Vol. 41, No. 20, July 1, 2024
(a) Bids are
				awarded to the lowest responsible bidder as determined by the review of the
				bids pursuant to
				260:65-1-10. Approximately 15 to
				20 days after the bid opening, the successful bidder shall be notified by the
				Department of his selection and shall be provided copies of the contract to
				execute. The contractor shall be given a specific period of time, not to exceed
				sixty days, in which to execute the contract and obtain the necessary bonds and
				insurance. [61 O.S., Section 113(A)]
(b) The notice to proceed, or WORK ORDER,
				shall not be issued until the contract has been executed by all parties. Work
				shall not commence until the WORK ORDER has been received by the
				contractor.
(c) Projects over the
				amount set in 61 O.S., Section 113(B) require three bonds. The bonds shall be
				prepared on the forms provided by the Department. All bonds required by Title
				61 shall be provided by insurance carriers, bonding companies or surety
				companies that are prequalified by the Department as good and sufficient in
				accordance with criteria established in
				260:65-1-9(a).
				[61 O.S., Section
				204A(11)
(1)
Performance bond.
A bond
				with good and sufficient security valued at not less than the total value of
				the proposed contract which shall ensure the proper and prompt completion of
				the work in accordance with the contract and shall ensure that the contractor
				shall pay all indebtedness incurred by the contractor and his subcontractors
				and all suppliers for such labor, material and repair of and parts for
				equipment as are used and consumed in the performance of the
				contract.
(2)
Defect
				bond.
A good and sufficient bond in an amount equal to the total value
				of the contract to protect the State against defective workmanship and
				materials for a period of one year after acceptance of the project.
(3)
Payment bond.
A good and
				sufficient bond in an amount equal to the total value of the contract to
				protect the State against claims or liens from subcontractors or suppliers for
				services or materials used in the project.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-12 - Bid protests

Current through Vol. 41, No. 20, July 1, 2024
A bidder may protest a contract award by a state agency or
				  the Construction, Planning and Real Estate Department to the Department. All
				  remedies available to bidders through the sealed bid process pursuant to the
				  Public Building Construction and Planning Act are also available to online
				  bidders in an online bidding process.
(1)
Bidder notification.
A
				bidder shall submit written notice to the Department of a protest of an award
				of contract by a state agency or the Department within ten (10) business days
				of contract award. The protest notice shall state bidder facts and reasons for
				protest.
(2)
Department
				review and determination.
The Department shall review the bidder's
				protest and contract award documents. Written notice of the decision by the
				Department to sustain or deny the protest will be sent to the bidder within ten
				(10) business days of receipt of the protest.
(3)
Bidder appeal of Department
				denial.
The bidder may appeal a denial of protest by the Department to
				the Director of OMES. The bidder shall file a written appeal within ten (10)
				business days of the date of the notice of denial pursuant to 75 O.S., Section
				309 et seq.
(4)
Director
				actions and determination.
The Director may hear the protest, assign the
				protest to an attorney employed by the Department, or assign the bidder's
				appeal to an administrative law judge OMES retains.
(A) If the protest is assigned to an attorney
				employed by the OMES or to an administrative law judge, the delegated party
				administrative law judge shall review the protest for legal authority and
				jurisdiction. If legal authority and jurisdictional requirements are met, the
				delegated party administrative law judge shall conduct an administrative
				hearing and provide proposed findings of fact and conclusions of law to the
				Director.
(B) If the protest is
				heard by the Director, the Director shall have all powers granted by law
				including all powers delegated to the administrative law judge by this
				section.
(C) The Director shall
				send written notice of the decision to sustain or deny final order sustaining
				or denying the contractor's appeal to the contractor
				parties.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-13 - Pre-construction conference

Current through Vol. 41, No. 20, July 1, 2024
Shortly after award of a contract, the design consultant or
				  agency may schedule a pre-construction conference. This meeting shall include
				  the design consultant, general contractor, agency representative, a
				  representative from the Department and other interested parties. The Department
				  representative shall chair the meeting. The purpose of the meeting shall be to
				  discuss the requirements and responsibilities of the various parties involved
				  with the objective of expeditious handling of the construction
				  contract.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 65 - Construction and Properties › Subchapter 1 - Construction Contracting › Section 260:65-1-14 - Construction conferences

Current through Vol. 41, No. 20, July 1, 2024
(a) A
				construction conference may be called periodically by the design consultant or
				state agency which shall include essential information as follows:
(1) Project progress as it relates to
				schedule.
(2) Payment requests and
				their status.
(3) Change order
				requests and their status.
(4)
				Special problems and remedial action required.
(5) Results of previous remedial
				action.
(6) Other subjects as
				required.