reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-03 - Academic faculty file

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The purpose of this rule is to identify
				the offices responsible for maintaining the official files of NEOMED faculty,
				as well as the file's contents, the persons who are allowed to access the file
				and the process by which to obtain access.
(B)
								Scope
This rule is established under the
				general authority of the office of the provost and the office of human
				resources.
(C)
								Definitions
(1)
									"Academic faculty file" is a faculty academic file that
			 is maintained in the university office of faculty affairs (within the office of
			 the provost) and contains applications for appointment, promotion, tenure,
			 letter of offer and amendments, notifications of appointment, notifications of
			 promotion, letters of recommendation, leaves of absence, tenure development
			 committee membership, tenure and promotion decisions, reappointment,
			 performance evaluations, disciplinary documents and other related academic and
			 employment matters addressed pursuant to the university faculty
			 bylaws.
(2)
									"Affiliated faculty" are non-tenure track faculty
			 members who are non-salaried or whose primary roles are not as faculty
			 members.
(3)
									"Employment file" is a faculty employment file that is
			 maintained in the office of human resources (for NEOMED-employed and co-funded
			 (shared)) faculty. This file contains originals and copies of documents that
			 relate to pre-employment, employment, benefits, payroll and separation
			 matters.
(4)
									"Letter of offer" is a document initiated by the office
			 of human resources and sets forth certain conditions of the offer of employment
			 but does not constitute a contract. any previous experience to be counted
			 toward a faculty member's time in rank may be negotiated prior to the offer and
			 will be documented in the letter of offer. Any modifications to the letter must
			 be in writing and agreed to by both parties.
(5)
									"Notification of
			 appointment or promotion" is a written letter issued to all affiliated faculty
			 upon final approval of their appointment or promotion by the NEOMED board of
			 trustees. This notification confirms a faculty member's rank, the academic
			 department in which rank is held, and the effective date of appointment or
			 promotion.
(6)
									"Records under seal" are records that the faculty
			 member waives the right to review, such as information pertaining to an appeal
			 or letters from external evaluators, which are completed in conjunction with
			 the appointment, tenure and promotion process.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-05 - Access to employee personnel records

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To provide guidelines for employees to
				access their personnel records; to provide criteria for the review by other
				management personnel; and to prescribe the information that may be contained in
				personnel records.
(B)
								 Scope
This rule applies to the personnel
				records of all employees, including but not limited to faculty, administrative
				staff, unclassified hourly employees, classified civil service employees, and
				student employees.
(C)
								
			 Definitions
(1)
									
			 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									"Personnel Records" identify the employee, contain
			 information used to populate the university's human resource database, and to
			 document the employee's qualifications for employment, promotion, transfer,
			 additional compensation, or disciplinary action.
(3)
									 "Medical
			 Records" refers to any documentation concerning the medical history, diagnosis,
			 prognosis, or medical condition of an employee created and maintained in the
			 process of medical treatment.
(4)
									 "Intellectual
			 Property Records" refers to a majority of research based documentation, other
			 than financial and administrative data, that has not previously been publicly
			 released, published, or patented.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-25 - Disability and accommodation

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this rule is to 
									ensure that a
				qualified applicant for employment or an employee with a disability receives
				reasonable accommodation in the work place as required by
				the Americans with Disabilities Act (ADA), Section 504
				of the Rehabilitation Act, and state and local requirements regarding persons
				with disabilities. The university is enriched by persons with disabilities in
				its student body and employees, it is important to also understand and support
				the needs and rights of these individuals.
(B) Scope
This rule applies to all applicants for employment and to all
				employees of the university including but not limited to faculty,
				administrative staff, unclassified hourly employees, classified civil service
				employees, and student employees.
(C) Definitions
(1) Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
			 "Disability" refers to:
(a) A physical or
			 mental impairment that substantially limits one or more of the major life
			 activities of an individual;
(b) A
			 record of physical or mental impairment; or
(c) Being regarded as having a physical or
			 mental impairment.
(d) "Disability"
			 does not include a substance abuse disorder resulting from current alcohol
			 abuse or current illegal use of any drug.
(3) "Direct threat" refers to a significant
			 risk to health or safety of others that cannot be eliminated by reasonable
			 accommodation.
(4) "Reasonable
			 accommodation" includes, but is not limited to:
(a) Making existing facilities used by
			 employees readily accessible to and usable by employees with disabilities;
			 and
(b) Job restructuring, modified
			 work schedules, acquisition or modification of equipment or devices, the
			 provision of qualified readers or interpreters and other similar
			 accommodations.
(5)
			 "Qualified individual with a disability" refers to an individual with a
			 disability who, with or without reasonable accommodation meets the essential
			 eligibility requirements for the receipt of services or participation in
			 programs or activities provided by the university.
(6)
									"Major life
			 activities" include but are not limited to caring for oneself, performing
			 manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting,
			 bending, speaking, breathing, learning, reading, concentrating, thinking,
			 communicating, and working.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-30 - Domestic partner benefits

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To establish a rule to extend certain
				benefits to the domestic partners of eligible employees and the dependent
				children of eligible domestic partners.
(B)
								Scope
This rule applies to all full-time
				faculty, administrative staff, unclassified hourly employees and classified
				civil service employees. This does not apply to student employees or graduate
				student employees.
(C)
								Definitions
(1)
									Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									"Dependent Children" under federal law refers to the
			 biological child, stepchild, or adopted child of an employee who is under the
			 age of twenty six and does not have their own insurance coverage through an
			 employer. Pursuant to state law, a dependent child can also include the
			 biological child, stepchild, or adopted child of an employee who is under the
			 age of twenty eight and is: unmarried; a resident of Ohio or a full-time
			 student at an accredited public or private institution of higher education; not
			 employed by an employer that offers any health benefit plan for which the child
			 is eligible; and not eligible for insurance coverage under medicaid or
			 medicare. The university has expanded the foregoing legal definitions of
			 "Dependent Children" to also include the biological child, stepchild, or
			 adopted child of an employee's domestic partner, as long as that child meets
			 the age-related criteria set forth above.
(2)
									"Domestic
			 Partner" is a person who meets all of the following criteria:
(a)
										At least eighteen
			 years of age, competent to enter into a contract;
(b)
										Is the sole
			 domestic partner of an eligible employee and intends to remain so indefinitely,
			 and is emotionally and financially responsible for each other's common
			 welfare;
(c)
										Not legally married to another
			 individual;
(d)
										Not related to each other by blood in a manner that
			 would bar marriage in the state of Ohio;
(e)
										Has been in the
			 relationship with the eligible employee for at least six consecutive months or
			 more, and has shared a residence for six consecutive months or
			 more;
(f)
										Has allowed at least twelve months to pass since the
			 termination of any previous domestic partnership; and,
(g)
										Has filed a
			 domestic partner affidavit in accordance with university rule.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-35 - Mood-altering or consciousness altering substances (drug free workplace)

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To provide a rule that will promote the
				health and safety of students, employees, and visitors, the university supports
				and will maintain a drug-free working, living and learning
				environment.
(B)
								Scope
This rule applies to all employees,
				students, volunteers and any individuals who conduct business for the
				university. This rule provides a minimum standard for engaging in employment or
				educational activities. University departments or contracts may impose stricter
				standards in certain circumstances. The prohibited use of alcohol stated in
				this rule does not apply to private events or private residences that are
				located on university premises.
(C)
								Definitions
(1)
									"Controlled
			 substance" refers to substances or drugs classified Schedules I through V of
			 Section 202 of the Controlled Substances Act,
			 21 U.S.C.
			 812 (1970) which include, but are not limited
			 to:
(a)
										Narcotics, such as opium, heroin, morphine and synthetic
			 substitutes;
(b)
										Depressants, such as chloral hydrate, barbiturates, and
			 methadone;
(c)
										Stimulants, such as cocaine (and any derivatives) and
			 amphetamines;
(d)
										Hallucinogens, such as LSD, mescaline, PCP, peyote,
			 psilocybin, Ecstasy, and MDMA;
(e)
										Cannabis, such as
			 marijuana and hashish; and
(f)
										Any chemical
			 compound added to federal or state regulations and denoted as a controlled
			 substance or so governed 21 U.S. Code 813.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-45 - Educational benefits

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To establish a rule for educational benefits provided by the
				university.
(B) Scope
This rule applies to full-time faculty, administrative staff,
				unclassified hourly employees and classified civil service employees who have
				been continuously employed by the university for a period of six months. This
				rule does not apply to student employees or employees leased to affiliated
				entities of the university.
(C) Definitions
(1) "Graduate degree" for the purposes of
			 this rule, refers to master's level coursework. Graduate degree does not
			 include the pursuit of a doctorate of philosophy or any professional degree
			 (i.e., J.D., M.D., Pharm.D.).
(2)
			 "Partner universities" refers collectively to Cleveland state university, Kent
			 state university, the university of Akron and Youngstown state university and
			 their branch campuses.
(3)
			 "Dependent child" refers to the biological child or adopted child of an
			 employee. The child must have completed high school, and, at the time that the
			 semester begins, must be under the age of twenty-four. If a legal ward or a
			 step child of the employee, the child must have been claimed as a dependent on
			 the employee's latest tax return.
(4) "Instructional fees" refers to tuition
			 expenses only.
(5) "Normal working
			 hours" for unclassified hourly employees and classified civil service employees
			 are from eight a.m. to five p.m. unless otherwise directed by the immediate
			 supervisor. Normal working hours for faculty and administrative staff will be
			 established by the immediate supervisor in consultation with the department
			 head.
(6) "Terminal degree" is the
			 highest academic degree typically granted in a given field of specialization,
			 such as a doctorate of philosophy or any professional degree (i.e., J.D., M.D.,
			 Pharm.D).
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-55 - Employment eligibility verification

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To comply with the Immigration Reform
				and Control Act of 1986, 100 Stat. 3359,
				8
				U.S.C. 1101 ("IRCA") which requires employers
				to review and certify a new employee's identity and employability through the
				use of a federal employment eligibility verification (I-9) form.
(B)
								
			 Scope
(1)
									 This
			 rule applies to all university employees, including but not limited to,
			 faculty, administrative staff, unclassified hourly employees, classified civil
			 service employees, and student employees.
(2)
									 This rule does
			 not apply to university employees hired prior to November 7, 1986, who have
			 been continuously on the university's payroll since that date.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-56 - Consultation and service activities for full-time faculty and administrative staff

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule to govern the
				uncompensated and compensated consultation and service activities both during
				and outside of normal working hours.
(B)
								 Scope
(1)
									 This rule
			 applies only to full-time faculty and administrative staff of the university.
			 This rule does not apply to unclassified hourly employees, classified civil
			 service employees or student employees.
(2)
									 Compensated and
			 uncompensated consultative and service activities undertaken outside normal
			 working hours are not governed by this rule unless they interfere with the
			 primary obligations of the faculty or administrative staff to the
			 university.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-60 - Family and medical leave

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The university promotes a work
				environment that supports its employees in balancing the demands of the
				workplace with the needs of families. In accordance with the Family and Medical
				Leave Act of 1993,
				29 U.S.C. Section
				2601; 29 CFR 825 (FMLA), eligible employees
				are permitted up to either twelve or twenty-six work weeks of unpaid leave
				during a defined twelve month period for qualified leave
				entitlements.
(B)
								Scope
This rule applies to all eligible
				university employees.
(C)
								Definitions
(1)
									Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									"Child" refers to a biological child, adopted child,
			 foster child, stepchild, legal ward, or a child of a person who is standing in
			 loco parentis, who is:
(a)
										Under eighteen years of age; or
(b)
										Eighteen years of
			 age or older and incapable of self-care because of a mental or physical
			 disability.
(3)
									"Eligible Employees" refers to any employee who has
			 been employed by the university for at least twelve months, and who has worked
			 at least one thousand two hundred fifty hours over the previous twelve-month
			 period.
(4)
									"Health Care Providers" refers to doctors of medicine
			 and osteopathy, podiatrists, dentists, clinical psychologists, optometrists,
			 chiropractors, nurse practitioners, nurse midwives, clinical social workers,
			 licensed professional clinical counselor and physician assistants in so far as
			 they perform within the scope of their practice under state law; and Christian
			 science practitioners listed with the "First Church of Christ, Scientist" in
			 Boston, Massachusetts.
(5)
									"Intermittent Leave" is leave taken in a block of time
			 or by reducing the normal weekly or daily work schedule.
(6)
									"Next of Kin" is
			 the nearest blood relative of the covered service member.
(7)
									"Parent" refers
			 to a parent of an employee or an individual who stood in loco parentis to an
			 employee when the employee was a child.
(8)
									"Serious Health
			 Condition" refers to an illness, injury, impairment, or physical or mental
			 condition that involves:
(a)
										Any period of incapacity or treatment connected with
			 inpatient care (or overnight stay) in a hospital, hospice, or residential
			 medical care facility; or
(b)
										Continuing treatment by a health care
			 provider.
(9)
									"Spouse" refers to individuals who are recognized as
			 lawfully married under the law of any state.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-65 - Garnishment of wages

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To guide the university in abiding by
				court ordered garnishments.
(B)
								 Scope
This rule applies to all university
				employees, including but not limited to faculty, administrative staff,
				unclassified hourly employees, classified civil service employees, and student
				employees.
(C)
								 Definitions
(1)
									 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "Garnishment" is an order issued by a court attaching
			 an employee's earnings to satisfy a debt incurred by the
			 employee.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-70 - Group insurance benefits

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To promote the health and wellbeing of
				a quality workforce, through the provision of competitive group insurance
				benefits.
(B)
								Scope
This rule applies to all full-time
				employees of the university, including but not limited to, faculty,
				administrative staff, unclassified hourly staff and classified civil service
				employees. This rule does not apply to student employees.
(C)
								Definitions
(1)
									Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									"Dependent Child" under federal law refers to the
			 biological child, stepchild, or adopted child of an employee who is under the
			 age of twenty-six and does not have their own insurance coverage through an
			 employer. Pursuant to state law, a dependent child can also include the
			 biological child, stepchild, or adopted child of an employee who is under the
			 age of twenty-eight and is: unmarried; a resident of Ohio or a full-time
			 student at an accredited public or private institution of higher education; not
			 employed by an employer that offers any health benefit plan for which the child
			 is eligible; and not eligible for insurance coverage under medicaid or
			 medicare.
(3)
									"Eligible Dependents" include the spouse of an eligible
			 employee, or as specified in a lawful separation agreement or divorce decree,
			 and all dependent children as defined in this rule.
(4)
									"Eligible
			 Employee" includes full time employees of the university including faculty,
			 administrative staff, unclassified hourly employee and classified civil service
			 employees. Part-time employees and student employees are not
			 eligible.
(5)
									"Group Insurance Benefits" are a selection of benefits
			 received by an eligible employee provided in accordance with the financial
			 resources and priorities of the university.
(6)
									"Spouse" refers
			 to individuals who are recognized as lawfully married under the law of any
			 state.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-75 - Jury/civic duty leave

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To encourage employees to contribute to the community by
				fulfilling civic duties.
(B) Scope
This rule applies to all institution employees, including but
				not limited to faculty, administrative staff, unclassified hourly employees,
				and classified civil service employees. This rule does not apply to student
				employees.
(C) Definitions
(1) Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2) "Jury
			 Duty" or "Civic Duty" is service that requires time spent away from the
			 institution as the result of a lawfully issued summons or subpoena.
(3) "Normal Working Hours" are hours
			 specified by the immediate supervisor of an employee regarding when the
			 employee will generally perform work for the institution.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-85 - Legal holidays and religious observances

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To comply with federal and state laws and to provide employees
				with advance notice of the university's holiday schedule.
(B) Scope
This rule applies to all university employees, including, but
				not limited to, faculty, administrative staff, unclassified hourly employees
				and classified civil service employees. It does not apply to student
				employees.
(C) Definitions
(1) Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2) "Active
			 Pay Status" includes regular hours worked, vacation leave, sick leave,
			 compensatory time, personal leave, legal holiday leave, winter break leave, and
			 civic duty leave.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-95 - Military leave

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a uniform rule for
				military leave that complies with the federal and Ohio law as it pertains to
				permanent employees at the university.
(B)
								 Scope
This rule applies to all permanent
				employees at the university.
(C)
								
			 Definitions
(1)
									
			 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "Military" refers to any branch of the state or
			 federal uniformed services.
(3)
									 "Permanent
			 Employee" refers to any person holding a position at the university that
			 requires working a regular schedule of twenty-six consecutive bi-weekly pay
			 periods, or any other regular schedule of comparable consecutive pay periods,
			 which is not limited to a specific season or duration. "permanent employee"
			 does not include student employees; intermittent, seasonal, or external interim
			 employees, or individuals covered by personal services
			 contracts.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-100 - Nepotism

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule to ensure that the
				hiring and supervision of employees is conducted in a manner that enhances
				public confidence and avoids situations that give the appearance of partiality,
				preferential treatment, improper influence, or conflict of interest; and to
				promote the recruitment of a diverse and qualified workforce.
(B)
								
			 Scope
This rule applies to all university
				employees, including but not limited to faculty, administrative staff,
				unclassified hourly employees, classified civil service employees, and student
				employees.
(C)
								 Definitions
(1)
									 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "Business Associates" refers to parties who are joined
			 together in a relationship for business purposes or who act together to pursue
			 a common business purpose or enterprise.
(3)
									 "Family Member"
			 is defined to include, but is not limited to spouse (including individuals who
			 are recognized as lawfully married under the law of any state), children
			 (whether dependent or independent), parents, grandparents, siblings, aunts,
			 uncles, nieces, nephews, in-laws, step-children, stepparents,
			 step-grandparents, step-siblings, step-aunts, step-uncles, and other persons
			 related by blood, marriage, or adoption.
(4)
									 "Significant
			 Relationship Partner" refers to people living together as a spousal or family
			 unit when not legally married or related where the nature of the relationship
			 may impair the objectivity or independence of judgment of one individual
			 working with another.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-120 - External professional commitments by faculty and professional staff

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To establish a rule governing external professional commitments
				by covered university employees, as defined herein.
Participation by covered university employees of university in
				activities of government, in industry and in other private institutions
				commonly serves the academic interest of the university. The public benefits
				from the dissemination of knowledge and technology developed within the
				university. Students benefit by learning from faculty who bring knowledge and
				skills derived from these experiences to the classroom. Moreover, the
				professional experience and recognition that such participation brings to the
				faculty member will be shared with the university.
(B) Scope
(1) This rule applies to covered university
			 employees (as defined below) who hold appointments of .75 full time equivalent
			 "FTE" or greater. Unclassified hourly employees, classified civil service
			 employees and student employees are not eligible to consult or to engage in
			 other commitments outside the university during normal working hours.
(2) This rule establishes guidelines and
			 reporting requirements for external professional commitments, external to the
			 university, for which covered employees receive compensation
			 or in which the covered employee holds an equity
			 interest. The following activities are not subject to this rule's
			 guidelines and reporting requirements:
(a)
			 External professional commitments that reflect normal and expected public
			 service activities of covered university employees that do not entail
			 compensation beyond reimbursement for expenses and/or a nominal honorarium.
			 These activities include service to governmental entities and boards such as
			 peer review panels and advisory bodies to other universities; presentations to
			 either professional or public audiences in such forums as professional
			 societies, libraries, and other universities; and peer review activities
			 undertaken for either for-profit or nonprofit publishers.
(b) Healthcare activities that are explicitly
			 a term of the covered university employee's employment (e.g. co-funded faculty
			 positions).
(c) Covered university
			 employees are strongly encouraged to discuss all anticipated external
			 professional commitments with their direct administrative supervisor before
			 engaging in the activity in order to accurately determine whether an activity
			 is exempted from or covered by this rule.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-125 - Position classification

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule to evaluate the
				current duties and responsibilities assigned to a position in order to
				determine the appropriate salary range and title.
(B)
								 Scope
This rule applies to administrative
				staff, unclassified hourly employees, classified civil service employees, and
				student employees.
(C)
								
			 Definitions
(1)
									
			 "Position Classification" is a designation assigned to a position based on job
			 duties responsibilities, and qualifications.
(2)
									 "Position Audit"
			 is an analysis of the position duties, responsibilities, qualifications salary
			 range, and title conducted by the director of human resources, or
			 designee.
(3)
									 A "Salary Range" is a continuum of salaries from
			 minimum to maximum within each salary grade. Positions are assigned within a
			 salary range by the director of human resources.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-131 - Sick leave and bereavement leave

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a sick leave rule for
				faculty and administrative staff.
(B)
								 Scope
This rule applies to all faculty and
				administrative staff.
(C)
								
			 Definitions
(1)
									
			 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "Immediate Family" is limited to the employee's spouse
			 (including individuals who are recognized as lawfully married under the law of
			 any state), parents, children, grandparents, siblings, grandchildren,
			 brother-in-law, sister-in-law, mother-in-law, father-in-law, stepmother,
			 stepfather, stepchildren, stepsiblings, or a legal guardian or other person who
			 stands in loco parentis.
(3)
									 "Licensed Practitioner" refers to a person who is
			 licensed to practice medicine, surgery or psychology in the state of
			 Ohio.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-145 - Emergency sick leave donation rule

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish an emergency sick leave
				donation rule.
(B)
								 Scope
This rule applies to faculty,
				administrative staff, unclassified hourly employees and classified civil
				service employees. The rule does not apply to student employees.
(C)
								
			 Definitions
(1)
									
			 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "Active Pay Status" for purposes of this rule includes
			 regular hours worked, vacation leave, sick leave, personal leave, compensatory
			 time, legal holiday leave, winter break leave, and civic duty
			 leave.
(3)
									 "Legal Holiday Leave" is a day of paid leave that is
			 designated by the state of Ohio and approved by the board of
			 trustees.
(4)
									 "Parental Leave" is the period of time taken after
			 birth or adoption of a child by a parent, legal guardian or person standing in
			 loco parentis.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-152 - Termination and notice of termination

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To establish a rule for notice of
				termination of administrative staff and unclassified hourly
				employees.
(B)
								Scope
This rule applies to all administrative
				staff and unclassified hourly employees.
(C)
								Definitions
(1)
									Consult rule
			 3347-7-01 of the Administrative Code.
(2)
									"Appointing
			 Authority" is the appointing authority for the administrative staff is the
			 employee's division director; the appointing authority for unclassified hourly
			 personnel is the director of human resources.
(3)
									"Immediate
			 Supervisor" is the person who directs or oversees the work of
			 another.
(4)
									"Notice" is formal notification of termination of
			 employment at the university.
(5)
									"Service Date" is
			 the first day of the employee's service at the university.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-155 - Rule governing persons who travel to areas that are identified by the cdc as having serious infectious disease outbreaks

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To protect the members of the
				university from unnecessary exposure to possible infectious agents that might
				be spread by members of the university that travel for business or pleasure to
				areas that are included in the center for disease control's (CDC) travel
				warning list.
(B)
								Scope
Applies to all members of the
				university community including faculty, administrative staff, unclassified
				hourly employees, classified civil service employees, students and
				volunteers.
(C)
								Definitions
(1)
									Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									"Licensed Practitioner" refers to a person who is
			 licensed to practice medicine, surgery or psychology in the state of
			 Ohio.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-160 - Vacation leave

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To provide a standard vacation rule for all employees of the
				university in order to ensure that employees maintain a healthy balance between
				personal life and work related obligations.
(B) Scope
This rule applies to 
									full and part
				time faculty; and to full and part time administrative staff,
				unclassified hourly staff, and classified civil service employees. This rule
				does not apply to student employees.
(C) Definitions
(1) Consult rule
			 3349-7-01 of the Administrative
			 Code.
(2) Regular rate of pay - is
			 the employee's base rate of pay.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-165 - Whistleblower Protection

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The purpose of this rule is to protect
				members of the university community from disciplinary or retaliatory action
				when they engage in good faith disclosures of alleged wrongful conduct to a
				designated university official or office, a public entity charged with
				investigating such alleged wrongful conduct, or through the university's
				third-party ethics and compliance reporting service; and from false or reckless
				claims of wrongful misconduct.
(B)
								Scope
This rule applies to all members of the
				university community, including employees, students, and
				volunteers.
(C)
								Definitions
(1)
									"Good faith disclosure" means communication about
			 actual or suspected wrongful conduct engaged in by a university employee,
			 student, volunteer, or contractor (who is not also the disclosing individual)
			 based on a good faith and reasonable belief that the conduct has both occurred
			 and is wrongful under applicable law and/or university rule.
(2)
									"Retaliation"
			 refers to adverse action against a whistleblower or an individual that has
			 participated in an investigation, proceeding or hearing involving a good faith
			 disclosure. These adverse actions include harassment or negative employment
			 consequences, such as compensation reductions, poor work assignments, or
			 threats of physical or mental harm.
(3)
									"Student conduct
			 officer" or "administration of student conduct", refers to the university
			 official or designee who reviews a wide range of reported misconduct, may
			 resolve misconduct cases, or may refer them to another university official for
			 adjudication.
(4)
									"Whistleblower" refers to any member of the university
			 community (i.e., student, employee or volunteer) who makes a good faith
			 disclosure.
(5)
									"Wrongful conduct" means illegal, dishonest,
			 discriminatory, or fraudulent activity that constitutes a serious violation of
			 university rule, a violation of applicable state or federal law, or the misuse
			 of university resources, authority, or property, including the use of
			 university resources for personal gain.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-7 - Human Resource Rules › Section 3349-7-170 - Winter break leave

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule for winter break
				leave.
(B)
								 Scope
This rule applies to faculty,
				administrative staff, unclassified hourly employees, and classified civil
				service employees. This rule does not apply to student employees.
(C)
								
			 Definitions
(1)
									
			 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(2)
									 "On Call Employees" refers to those employees who are
			 not assigned a regular work schedule; rather they are scheduled on an "as
			 needed basis" and are compensated at an established hourly rate based upon the
			 job assignment.
(3)
									 "Regular Rate of Pay" refers to the employee's base
			 rate of pay.
(4)
									 "Winter Break Leave" are paid personal leave days
			 designated at the discretion of the president of the university under the
			 authority delegated to the president by the board of trustees.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-05 - Abuse of sick leave

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule to govern
				situations of sick leave abuse.
(B)
								 Scope
This rule applies to all administrative
				staff, unclassified hourly employees and classified civil service employees at
				the institution.
(C)
								 Definitions
(1)
									 "Abuse of Sick Leave" is defined as the use of sick
			 leave for purposes other than those set forth in the sick leave, personal leave
			 and bereavement leave rule, or the legitimate use of sick leave when it
			 negatively impacts the employee's work performance or the operations of the
			 institution.
(2)
									 Consult rule
			 3349-7-01 of the
			 Administrative Code.
(3)
									 "Immediate Family" means an employee's spouse,
			 parents, children, grandparents, siblings, grandchildren, sister-in-law,
			 brother-in-law, mother-in-law, father-in-law, daughter-in-law, son-in-law,
			 step-parents, step-children, step-siblings, or a legal guardian or other person
			 who stands in loco parentis.
(4)
									 "Licensed
			 Practitioner" refers to a person who is licensed to practice medicine, surgery
			 or psychology in the state of Ohio.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-10 - Applications for employment

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule for employment
				applications for unclassified hourly employees and classified civil service
				employees.
(B)
								 Scope
This rule applies to unclassified
				hourly employees and classified civil service employees at the
				university.
(C)
								 Definitions
(1)
									 "Applicant" refers to one who makes a request to be
			 considered for a position at the university.
(2)
									 "Application"
			 refers to the completion of an online form that requests applicant information
			 and includes a requirement to submit a cover letter.
(3)
									 "Director" means
			 the director of human resources at the university.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-20 - Classification program

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this rule is to establish an appropriate
				classification plan for all classified civil service employees at the
				university.
(B) Scope
This rule applies to all classified civil service employees at
				the university.
(C)
			 Definitions
(1) "Appointing Authority" refers
			 to the university officer having the power of appointment to, or removal from
			 positions at the university. The appointing authority for the classified civil
			 service employees of the university is the director of human
			 resources.
(2) "Classified Civil
			 Service employee" refers to a university employee who has completed the
			 required probationary period and who holds a position within the classified
			 civil service classification plan set forth in this rule.
(3) "Classification Plan" is an organized
			 system of job groups, job titles and pay grades.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-25 - Compensatory time

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule regarding
				compensatory time for unclassified hourly employees and classified civil
				service employees.
(B)
								 Scope
This rule applies to all unclassified
				hourly employees and classified civil service employees.
(C)
								
			 Definitions
Consult rule
				3349-7-01 of the
				Administrative Code.
(D)
								 Rule
			 statement
(1)
									
			 An employee may accrue compensatory time to a maximum of two hundred forty
			 hours.
(2)
									 Compensatory time is not available for use until it
			 appears on the employee's earnings statement and the compensation described in
			 the earnings statement is available to the employee.
(3)
									 An employee may
			 use compensatory time earned in accordance with the overtime and holiday
			 compensation rule at a time mutually convenient to the employee and their
			 immediate supervisor prior to the end of the fiscal year.
(4)
									 An employee
			 shall be paid for compensatory time earned in accordance with the overtime and
			 holiday compensation rule.
(5)
									 When payment is
			 made for compensatory time not used, it shall be paid at the overtime rate
			 which was effective for the employee at the time the compensatory time was
			 earned.
(6)
									 All compensatory time must be used before an employee
			 is granted a leave of absence without pay, except as otherwise permitted under
			 state or federal law.
Replaces: 3349-8-25
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-50 - Leave of absence without pay

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To establish a rule for granting leaves of absence that
				complies with the federal and Ohio law.
(B) Scope
This rule applies to all 
									classified staff.
(C) Definitions
(1) "Appointing Authority" is the person who
			 has the power to appoint or remove an employee from a given position. For
			 purposes of this rule, the appointing authority is the division
			 director.
(2) "Division Director"
			 is the administrative head of a major organizational unit of the university as
			 designated by the president.
(3)
			 Leave of absence without pay" refers to a temporary separation from active pay
			 status, authorized by the appointing authority during which no compensation
			 from the university is paid.
(4)
			 "Licensed Practitioner" means a person who is licensed to practice medicine,
			 surgery, or psychology.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-050 - Leave of absence without pay

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose
To establish a rule for granting leaves
				of absence that complies with the federal and Ohio law.
(B)
								 Scope
This rule applies to all administrative
				staff.
(C)
								 Definitions
(1)
									 "Appointing Authority" is the person who has the power
			 to appoint or remove an employee from a given position. For purposes of this
			 rule, the appointing authority is the division director.
(2)
									 "Division
			 Director" is the administrative head of a major organizational unit of the
			 university as designated by the president.
(3)
									 Leave of absence
			 without pay" refers to a temporary separation from active pay status,
			 authorized by the appointing authority during which no compensation from the
			 university is paid.
(4)
									 "Licensed Practitioner" means a person who is licensed
			 to practice medicine, surgery, or psychology.
Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-8 - Policies for Unclassified Hourly Employees and Classified Civil Service Employees › Section 3349-8-52 - Involuntary disability separation

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To establish a rule for involuntary disability
				separation.
(B) Scope
This rule applies to all classified civil service
				employees.
(C) Definitions
(1) Active work status (see definition on
			 separate sheet).
(2) Consult rule
			 3349-7-01 of the
			 Administrative Code.
(3)
			 "Involuntary Disability Separation" is a severance of the employment
			 relationship by the university when an employee is unable to perform the
			 essential job duties of the employee assigned position due to a disabling
			 illness, injury or condition.
(4)
			 "Licensed Practitioner" refers to a person who is licensed to practice
			 medicine, surgery or psychology in the state of Ohio.
(5) "Active Pay Status" for purposes of this
			 rule includes regular hours worked, vacation leave, sick leave, personal leave,
			 legal holiday leave, winter break leave, and civic duty leave. For purposes of
			 this rule only, active pay status does not include hours worked during a
			 transitional work program.