Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-71 - Policy Statements Relating to Veterans Assistance, Posthumous Degree Awards and International Baccalaureate Diplomas › Section 3364-71-05 - Academic grievance

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university recognizes a student's
				right to due process. This policy addresses academic grievances only. Academic
				grievances are complaints brought by students regarding the university's
				provision of education and academic services affecting their roles as students.
				Academic grievances must be based on a university rule, policy, or established
				practice claimed to be violated.
(B)
								Purpose of
			 policy
The purpose of the policy is to
				recognize the student's right to due process.
(C)
								Scope
This policy applies to all
				undergraduate students. Each college may publish detailed implementation
				strategies specific to that college.
(D)
								Procedure
(1)
									To initiate
			 resolution of an academic grievance, the student shall discuss the problem with
			 the faculty member whom the student believes has taken improper action. If
			 resolution is not achieved, the student shall discuss the problem with the
			 chair of the faculty member's department. If resolution is still not achieved,
			 the student may, if the student wishes, seek informal counsel from the
			 president of student government and shall then discuss the problem with the
			 dean of the college or the college representative responsible for dealing with
			 student academic grievances. If resolution is not achieved at the college
			 level, the student shall file a grievance petition with the chair of the
			 student grievance council (see paragraph (D)(7) of this rule).
(a)
										The student
			 should discuss the student's grievance with the faculty member promptly, unless
			 the student is enrolled in the faculty member's course and believes it prudent
			 to approach the faculty member only after receiving a course grade. In any
			 case, if the occasion for grievance occurs during the fall semester, a
			 grievance petition must be filed with the chair of the student grievance
			 council no later than the last day of classes in the next semester; if the
			 occasion for grievance occurs during the spring semester, a grievance petition
			 must be filed no later than the last day of classes in the final summer
			 session; if the occasion for grievance occurs during a summer session, a
			 grievance petition must be filed no later than the last day of classes in the
			 fall semester.
(b)
										If the student or the faculty member is a nonresident
			 at the university during the semester in which a grievance petition must be
			 filed and initial discussion between them is thus impossible, the student shall
			 transmit a written statement of the grievance to the faculty member, either
			 directly or through the chair of the faculty member's department. Such written
			 statement shall have the same form as the grievance petition described in
			 paragraph (B) of this rule and be subject to the same
			 deadlines.
(c)
										To protect the faculty member and the student, it is
			 crucial that tests, papers, and other such material (which were evaluated and
			 were considered in arriving at the final grade but have not been returned to
			 the student) be available for inspection by the student and by other persons
			 (i.e., the departmental chair, the college dean or representative, and members
			 of the student grievance council) involved in the grievance procedure. These
			 materials should remain available for inspection until the last day of classes
			 of the semester following the one in which the alleged grievance has occurred.
			 Exceptions should be made for spring and summer semesters as provided for in
			 paragraph (D) of this rule.
(d)
										All written
			 materials submitted by the student in the course should be graded and made
			 available to the student for inspection within a reasonable amount of time
			 following their submission.
(e)
										Since student
			 evaluation includes the process by which a final grade is determined as well as
			 the grades assigned to individual projects, a procedure similar to the one that
			 applies to written materials submitted by the student should apply to
			 calculations that enter into the determination of a final grade. Presumably the
			 grade book, or its equivalent, is a permanent record kept by the faculty member
			 and filed in the departmental office when the faculty member leaves the
			 university. This permanent record, however, does not necessarily make clear the
			 nature of the process by which the final grade is determined. It is therefore
			 necessary for the faculty member to be able to explain this process, should the
			 process by which a grade was assigned be the subject of the
			 grievance.