Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-104 - Unexpended grant funds and carry-over policy

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Area Agencies on
				  Aging (AAAs) and their grantees are allowed to carry-over unexpended grant
				  funds from the most recently completed budget year into the current program
				  budget under prescribed circumstances. Unexpended funds are funds that are
				  obligated and encumbered but not yet disbursed by the AAAs or their grantees at
				  the end of the budget year, and remain unliquidated for more than 30 days after
				  the end of the period for which they were granted.
(b)
Authority.
The authority for
				  this Section is Part 1321.11 of Title 45 of the Code of Federal
				  Regulations.
(c)
Procedures.
The requirements for implementing this Section are
				  outlined in this subsection.
(1) The grantee
				  agency, the Title III project or the AAA, submits for approval to the grantor
				  agency, the AAA or the State Agency, a final financial report for the most
				  recently completed program or Area Plan year, which includes documentation of
				  unexpended funds.
(2) The grantee
				  agency submits to the grantor agency, for approval, a budget amendment
				  outlining the proposed disposition of the unexpended funds.
(3) The grantor agency issues a notification
				  of grant award (NGA) to the grantee agency authorizing the obligation, or
				  carry-over, of the unexpended funds into the current program or Area Plan
				  year.
(4) Only Title III Older
				  Americans Act (OAA) federal funds are eligible for carry-over.
(5) Grantees may not carry-over Nutrition
				  Services Incentive Program (NSIP) cash in lieu of commodities funds. Unexpended
				  NSIP funds revert to the NSIP.
(6)
				  Grantees may not carry-over state funds. Unexpended state funds revert to the
				  State of Oklahoma.
(7) Unexpended
				  AAA Title III-B administrative and direct service funds may not be carried over
				  as direct service funds. Such funds may be reverted to Title III-B service
				  funds, or passed through, which may be sub-granted by the AAA via the request
				  for proposals process, per OAC
				  340:105-10-101.
(8) The AAA may request a carry-over of no
				  more than two percent of the AAA federal OAA allotments. Unexpended funds in
				  excess of this amount result in a reduction of the current Area Plan state
				  funds on a one dollar for one dollar ratio. This reduction in state funds may
				  be waived if, in the judgment of the State Agency, the excessive unexpended
				  funds are:
(A) directly attributable to
				  greatly increased and unforeseen project income;
(B) directly attributable to factors beyond
				  the reasonable control of the AAA or the Title III project; or
(C) otherwise explained to the satisfaction
				  of the State Agency in a narrative justification.
(9) In cases of repeated and unjustified
				  unexpended Area Plan funds, the State Agency may elect to reduce the percentage
				  of total state Title III-B funds available for use in the AAA's administration
				  and direct service budgets.