reglab/statecodes huggingface dataset:
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0300 - BIRTH REGISTRATION › Section 41H .0302 - LATE CERTIFICATES NOT SIGNED BY ATTENDANT

Current through Register Vol. 39, No. 2, July 15, 2024
Certificates of birth filed after ten days but within one
					 year from the date of birth which are signed by someone other than the
					 attendant must be accompanied by a statement from the local registrar stating
					 why the certificate cannot be signed by the attendant. The State Registrar may
					 require additional evidence in support of the facts of birth or an explanation
					 for the delay in filing.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. February 1, 1990; April 1, 1982;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0300 - BIRTH REGISTRATION › Section 41H .0303 - PHYSICIAN'S SIGNATURE

Current through Register Vol. 39, No. 2, July 15, 2024
A birth certificate must be completed and signed by the
					 physician or other person in attendance at birth within ten days after birth.
					 If the certificate has not been completed by the physician or other person in
					 attendance within ten days, the hospital administrator may complete and sign
					 the certificate.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. February 1, 1990; April 1, 1982;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0300 - BIRTH REGISTRATION › Section 41H .0304 - MOTHER'S SIGNATURE

Current through Register Vol. 39, No. 2, July 15, 2024
Certificates of live birth shall be completed by the
					 hospital and signed by the mother before she is discharged unless she is
					 physically unable to sign, the child is going to be given up for adoption, or
					 unless she refuses to sign. After signing, the mother shall be given a carbon
					 copy of the certificate. In no cases shall the mother be asked to sign a blank
					 certificate except that she may sign the certificate before the attendant has
					 signed it if the attendant's name is typed or printed in the proper
					 location.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0300 - BIRTH REGISTRATION › Section 41H .0305 - MEDICAL AND HEALTH INFORMATION

Current through Register Vol. 39, No. 2, July 15, 2024
The local registrar shall delete all information labeled
					 "For Medical and Health Use Only" from the copies of Certificates of Live
					 Births which are to be forwarded to the registers of deeds.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0401 - GENERAL REQUIREMENTS

Current through Register Vol. 39, No. 2, July 15, 2024
All certificates registered one or more years after the
					 date of birth are to be registered on a Delayed Certificate of Birth Form
					 prescribed by the State Registrar. Any living person born in this state whose
					 birth is not recorded, or his parent, or guardian may apply to the register of
					 deeds in the county of birth on a form prescribed by the State Registrar. Such
					 completed application form shall be retained by the register of
					 deeds.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. July 1, 1992; June 16, 1980;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0402 - DOCUMENTARY EVIDENCE: FACTS TO BE ESTABLISHED

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The
				  minimum facts which must be established by documentary evidence shall be:
(1) the full name of the person at the time
				  of birth;
(2) the date and place of
				  birth;
(3) the full maiden name of
				  the mother; and
(4) the full name
				  of the father, except for births as specified in
				  G.S.
				  130A-101(f).
Documents presented, other than personal affidavits, to
					 establish these facts must be from independent sources and shall be in the form
					 of an original official record (record created by or for a business or
					 publically-funded agency or organization during the normal course of business)
					 or a duly certified copy thereof or a signed statement from the custodian.
					 These documents must have been established at least five years prior to the
					 date of application. However, documents established less than five years prior
					 to date of application shall be accepted if created prior to the applicant's
					 fifth birthday.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0403 - COMPLETION OF THE CERTIFICATE

Current through Register Vol. 39, No. 2, July 15, 2024
(a) Upon
				  proper submission of application and supporting evidence, the register of deeds
				  shall abstract on the delayed certificate of birth a description of each
				  document submitted to support the facts shown on the delayed birth certificate.
				  The description shall include:
(1) the title
				  or description of the document;
(2)
				  the name and address of the affiant, if the document is an affidavit; or of the
				  custodian, if the document is an original or certified copy of a record or a
				  signed statement;
(3) the date of
				  the original filing of the document being abstracted; and
(4) the information regarding the birth facts
				  supported by the document.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0404 - FINAL CERTIFICATION

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The register of
				  deeds shall, by his signature, certify that he has reviewed the evidence
				  submitted to establish the facts of birth and that the abstract of the evidence
				  appearing on the delayed certificate of birth accurately reflects the nature
				  and content of the document. He shall enter the date of his
				  signature.
(b) The State Registrar
				  has final authority to determine acceptability of evidence. Upon receipt and
				  approval, the State Registrar or his designated representative, shall, by his
				  signature, certify that no prior birth certificate is on file for the person
				  whose birth is to be recorded. He shall also enter the date of his
				  signature.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0405 - DISMISSAL AFTER ONE YEAR

Current through Register Vol. 39, No. 2, July 15, 2024
Applications for delayed certificates which are not
					 completed within one year may be dismissed at the discretion of the register of
					 deeds. Upon dismissal, all documents may be returned to the
					 applicant.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0400 - DELAYED REGISTRATION OF BIRTHS › Section 41H .0406 - DELAYED BIRTH CERTIFICATES FOR DECEASED PERSONS

Current through Register Vol. 39, No. 2, July 15, 2024
Applications for delayed birth certificates shall not be
					 accepted and delayed birth certificates shall not be filed for persons who have
					 died.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0501 - HOSPITAL ASSISTANCE IN PREPARATION OF DEATH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
Hospitals and institutions shall establish and follow a
					 procedure for assisting funeral directors in completing death certificates. As
					 a minimum, the procedure will ensure that the funeral director is provided with
					 the name of the deceased, the name of the attending physician or medical
					 examiner who is responsible for the medical certification, and the date of
					 death.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. September 1, 1990;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0502 - ACCEPTANCE OF INCOMPLETE DEATH CERTIFICATE

Current through Register Vol. 39, No. 2, July 15, 2024
If the funeral director is unable to obtain the personal
					 information about the deceased within the prescribed statutory time period, the
					 funeral director shall file a death certificate form completed with all
					 available information, except that no certificate shall be filed without proper
					 medical certification and signature of attending physician or medical
					 examiner.
The information missing shall be provided to the local
					 registrar by the funeral director as soon as possible, but in all cases within
					 30 days. Such information shall be entered by the local registrar on the
					 original death certificate or forwarded to the State
					 Registrar.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0503 - DEATH REGISTRATION: MEDICAL CERTIFICATION

Current through Register Vol. 39, No. 2, July 15, 2024
Except for deaths caused by conditions under the
					 jurisdiction of the medical examiner, the physician who last treated the
					 deceased is responsible for completing the medical certification of the death
					 certificate, unless there is evidence or indication that the cause of death is
					 unrelated to the previous diagnosis and treatment. If the attending physician
					 is unavailable, the certificate shall be signed by the physician who pronounced
					 death (if he can reasonably determine the cause) or by an associate physician
					 or physician on call for the attending physician if medical records of the
					 deceased are available and if the cause of death is reasonably ascertainable
					 from the records and circumstances preceding death.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. September 1, 1990;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0504 - NO DEATH CERTIFICATE FOR MISSING PERSONS

Current through Register Vol. 39, No. 2, July 15, 2024
No death certificate shall be filed nor shall any death
					 certificate be accepted for filing by a local registrar or the State Registrar
					 unless there is a body or some remains such as ashes or decomposed organic
					 substance determined to be human. Deaths in which bodies are lost in lakes,
					 rivers, and oceans may not be registered until and unless the body is
					 recovered.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0505 - DISINTERMENT-REINTERMENT PERMITS

Current through Register Vol. 39, No. 2, July 15, 2024
A permit for disinterment-reinterment shall be issued by
					 the local registrar or deputy registrar only upon receipt of a written
					 authorization signed by:
(1) the
				  spouse if living; otherwise,
(2) by
				  the next-of-kin and the person who is to perform the disinterment; or
(3) upon receipt of an order of a court of
				  competent jurisdiction directing such disinterment.
A dead body which has been deposited in a receiving vault
					 shall not be considered a disinterment when removed from the vault for final
					 burial.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. September 1, 1990; November 1, 1978;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0500 - DEATH REGISTRATION › Section 41H .0506 - REMOVAL OF BODIES

Current through Register Vol. 39, No. 2, July 15, 2024
Before removing a dead body or fetus from the place of
					 death, the funeral director or person acting as such shall:
(1) obtain assurance from the attending
				  physician that death is from natural causes and that the physician will assume
				  responsibility for certifying to the cause of death or fetal death,
				  or
(2) notify the medical examiner
				  if the case comes within his jurisdiction and receive authorization from him to
				  remove the body.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 October 1, 1977;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0600 - CERTIFIED COPIES › Section 41H .0601 - BIRTH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) There shall be
				  three forms of copies of birth certificates:
(1) a photocopy of the original record
				  excluding medical and health related information with facsimile of the
				  signature of the State Registrar and raised seal and date issued; and
(2) a typed copy prepared on a form printed
				  on safety paper with facsimile of the signature of the State Registrar and
				  raised seal; the form shall provide at least the following items of
				  information:
(A) name and sex of
				  child;
(B) date and place of
				  birth;
(C) names, ages (at time of
				  birth), and birthplaces of father and mother;
(D) date filed with local
				  registrar;
(E) certificate number;
				  and
(F) date of issue;
				  and
(3) a typed
				  wallet-size card with facsimile of the signature of the State Registrar
				  providing as a minimum the following items of information:
(A) name and sex of child;
(B) date and place of birth;
(C) date filed with local
				  registrar;
(D) certificate
				  number;
(E) date of issue;
				  and
(F) changes of names by court
				  order noted on back for persons older than 15 years unless good cause
				  (including cases of illegitimacy, fostercare, etc., but not necessarily limited
				  to those cases) is shown for deleting the notation.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0600 - CERTIFIED COPIES › Section 41H .0602 - DELAYED BIRTH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
A certified copy of a birth certificate shall be a
					 photocopy unless it cannot be copied. If not reproducible, a typed copy shall
					 be made, giving all data which appears on the original certificate, on a form
					 similar to the form on which the original certificate was
					 filed.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0600 - CERTIFIED COPIES › Section 41H .0603 - BIRTH CERTIFICATES FOR OUT-OF-WEDLOCK BIRTHS

Current through Register Vol. 39, No. 2, July 15, 2024
When issuing a certified copy of a birth certificate for a
					 child born out of wedlock, which names the father of the child without the
					 father's acknowledgment of paternity and without judicial determination of
					 paternity, the information pertaining to the father shall not be included
					 except in cases when the person named on the certificate specifically requests
					 that the copy show the father's name and when the person named on the
					 certificate properly identifies the name of the father as shown on the original
					 certificate of birth.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0600 - CERTIFIED COPIES › Section 41H .0604 - DEATH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
Whenever it is physically possible, a certified copy of a
					 death certificate shall be a photocopy. Otherwise, it shall be typed on a form
					 which approximates the form on which the original certificate was filed. When
					 supplemental causes of death are attached, the information contained thereon
					 shall be included.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0700 - FEES AND REFUNDS › Section 41H .0701 - ROUTINE REQUESTS FOR CERTIFIED COPIES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The fee for
				  a non-expedited search for a certificate of birth, death, marriage or divorce
				  is twenty-four dollars ($24.00), which includes the cost of a search of the
				  year indicated and if necessary the year immediately prior to and subsequent to
				  the indicated year. This fee also covers issuance of a copy if the record is
				  found. If the record is not located, the fee shall be retained for providing
				  the search.
(b) If expedited
				  service is specifically requested, an additional fee of fifteen dollars
				  ($15.00), in addition to all shipping and commercial charges, shall be charged
				  in accordance with
				  G.S.
				  130A-93.1(a)(2).
Authority
					 G.S.
					 130A-92(a)(7);
					 130A-93;
					 130A-93.1;
Eff.
					 February 1, 1976;
Amended Eff. October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. August 24, 2009;
					 June 1, 2005; January 1, 1992; October 1, 1985;
Emergency Amendment
					 Eff. September 14, 2009;
Temporary Amendment Eff. December 1,
					 2009;
Amended Eff. November 1, 2010;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0700 - FEES AND REFUNDS › Section 41H .0702 - RESEARCH REQUESTS

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The State
				  Registrar may permit the use of data from vital records for research purposes.
				  The State Registrar shall require the applicant to specify in writing the
				  conditions under which the records or data will be used, stored, and disposed
				  of; the purpose of the research; the research protocol; access limitations; and
				  security precautions.
(b) A fee of
				  twenty-four dollars ($24.00) shall be charged per name searched. If expedited
				  service is specifically requested, an additional fee of fifteen dollars
				  ($15.00), in addition to all shipping and commercial charges, shall be charged
				  in accordance with
				  G.S.
				  130A-93.1(a)(2).
(c) Vital records or data provided under this
				  Rule shall be used only for the purposes described in the
				  application.
Authority
					 G.S.
					 130A-92(a)(7);
					 130A-93;
					 130A-93.1;
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. August 24, 2009; June 1, 2005; February 1, 1994; February 1, 1992;
					 September 1, 1990; October 1, 1985;
Emergency Amendment Eff.
					 September 14, 2009;
Temporary Amendment Eff. December 1,
					 2009;
Amended Eff. November 1, 2010;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0700 - FEES AND REFUNDS › Section 41H .0703 - FEES FOR CORRECTIONS AND AMENDMENTS

Current through Register Vol. 39, No. 2, July 15, 2024
The fee for correcting or amending a birth or death
					 certificate shall be fifteen dollars ($15.00) per request. No fee shall be
					 charged for amending a cause of death on a death certificate.
Authority
					 G.S.
					 130A-92(a)(7);
					 130A-118;
Eff.
					 February 1, 1976;
Amended Eff. October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. June 1, 2005; August
					 1, 1991; October 1, 1985;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0700 - FEES AND REFUNDS › Section 41H .0704 - FEES FOR PREPARING NEW CERTIFICATE: ADOPTION AND LEGITIMATION

Current through Register Vol. 39, No. 2, July 15, 2024
A fee of fifteen dollars ($15.00) shall be charged for
					 preparing a new birth certificate for adoptions and
					 legitimations.
Authority
					 G.S.
					 48-9-107;
					 130A-92(a)(7);
					 130A-118;
Eff.
					 February 1, 1976;
Amended Eff October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. June 1, 2005; August
					 1, 1991; October 1, 1985;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0800 - CHANGE OF NAMES › Section 41H .0801 - NORTH CAROLINA COURT ORDERS

Current through Register Vol. 39, No. 2, July 15, 2024
For court orders changing a name issued under the authority
					 of North Carolina law, and if the name has not been previously changed, the
					 name on the certificate shall be lined out, and the new name entered. The face
					 of the certificate shall be noted, "Name changed by court order" with the date
					 of the change. The register of deeds in the county of occurrence shall be
					 notified.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0800 - CHANGE OF NAMES › Section 41H .0802 - OUT-OF-STATE COURT ORDERS

Current through Register Vol. 39, No. 2, July 15, 2024
If the court order originates in another state and the name
					 has not been previously changed by court order, the change shall be made in the
					 same manner as those originating in North Carolina. If the name has been
					 previously changed by court order, the statutory authority for the second
					 change from the other state shall be required.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. September 1, 1990; May 15, 1979;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0800 - CHANGE OF NAMES › Section 41H .0803 - FEDERAL WITNESS PROTECTION PROGRAM

Current through Register Vol. 39, No. 2, July 15, 2024
When a court order is issued under the United States
					 Department of Justice Witness Protection Program the certification of birth
					 shall be amended and the court order shall be placed in the sealed file. The
					 register of deeds in the county of birth shall not be notified of changes made
					 pursuant to this Regulation.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. May 15, 1979;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0800 - CHANGE OF NAMES › Section 41H .0804 - FILING COURT ORDERS

Current through Register Vol. 39, No. 2, July 15, 2024
If the court order is submitted on a form furnished by the
					 State Registrar, it shall be attached to the back of the certificate.
					 Otherwise, the court order shall be retained in permanent
					 files.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. May 15, 1979;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0800 - CHANGE OF NAMES › Section 41H .0805 - JUDICIAL DETERMINATION OF PATERNITY

Current through Register Vol. 39, No. 2, July 15, 2024
For cases in which a court determines the paternity of an
					 illegitimate child, the father's name shall be added and a copy of the amended
					 certificate shall be forwarded to the register of deeds in the county where the
					 birth occurred. In cases where the mother is married and the court determines
					 the husband is not the father, the husband's name will be lined out, and if
					 also determined by the court, the natural father's name will be
					 added.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Amended Eff. October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. August 1,
					 1991;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0901 - ERRORS

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The State Registrar may correct errors by
				  his own observation and by request from the individual or institution
				  responsible for filing the original certificate, the informant, or the local
				  registrar or his/her deputized agent. The register of deeds or other office of
				  that county that maintains and certifies records shall be provided all such
				  corrections either by the State Registrar or through the local registrar as
				  provided in Paragraph (b) of this Rule.
(b) Prior to such time as the certificate has
				  been officially registered by the Vital Records Section, each local registrar
				  or his/her deputized agent is empowered to and shall correct errors on a
				  certificate. After such time as the certificate has been officially registered
				  by the Vital Records Section, only the Vital Records Section is empowered to
				  correct errors on a certificate. The local registrar or his/her deputized agent
				  shall be responsible for determining whether the record has been officially
				  registered by the Vital Records Section.
(c) In order to ensure that the county copy
				  of the certificate provides the same information as the original certificate
				  filed in the Vital Records Section, the local registrar or the State Registrar,
				  whomever makes the correction, shall file with the local register of deeds or
				  local health department, whichever maintains and certifies the records, a copy
				  of the certificate in its corrected form. Although the county copies of
				  certificates corrected in this manner shall not be marked "Amended," the words
				  "Corrected Certificate" shall be placed upon the face of the corrected
				  certificate along with a notation indicating the items or sections corrected;
				  the date of the correction; and the signature of the local registrar, the local
				  registrar's deputized agent, or the State Registrar as appropriate.
(d) When a certificate has been corrected as
				  provided in this Rule and has been filed in the appropriate county office, that
				  certificate shall become the official county record. Only the official county
				  record may then be certified.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. January 1, 1992;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0902 - MINOR CORRECTIONS

Current through Register Vol. 39, No. 2, July 15, 2024
The following items may be corrected by the State Registrar
					 upon written application on forms provided by the State Registrar properly
					 dated, notarized, and signed by the registrant if of legal age, or one or both
					 of the parents or guardians of a minor child:
(1) any obvious clerical error,
(2) addresses,
(3) occupation,
(4) birth order,
(5) spelling of informant's name,
				  and
(6) spelling of given names of
				  child within four years of birth.
Records corrected as above shall not be marked "amended"
					 but the notarized amendment application will be attached to the back of the
					 original certificate.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0903 - CORRECTIONS REQUIRING PROOF

Current through Register Vol. 39, No. 2, July 15, 2024
The following items may be corrected upon written request
					 on forms prescribed by the State Registrar properly notarized and signed by the
					 registrant if of legal age or by one or both parents or guardians of a minor
					 child provided that the request is supported by at least one piece of
					 documentary evidence:
(1) state of
				  birth (deaths),
(2) birthplace of
				  parents (births),
(3) county of
				  birth,
(4) spelling of given names
				  of child (births) after four years of birth,
(5) spelling of father's or mother's
				  name,
(6) age of parents,
(7) sex of child if incorrectly
				  recorded,
(8) date of birth,
				  and
(9) hour of birth.
For these corrections, except sex of child and hour of
					 birth, the certificates shall be marked "amended" as shall certified copies
					 subsequently issued. All available evidence including any which might not have
					 been submitted by the applicant shall be evaluated by the State Registrar. The
					 existence of inconsistent or conflicting evidence may be considered cause for
					 denying any request for correction in which case the applicant shall be duly
					 advised.
Authority
					 G.S.
					 130A-92(a)(7);
Eff. February 1, 1976;
Readopted Eff. November 15,
					 1977;
Amended Eff. February 1, 1994; July 1, 1992;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0904 - ADDING NAMES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) If a birth
				  certificate does not indicate a given name, the State Registrar shall add the
				  name when requested on a form prescribed by the State Registrar, properly
				  notarized and signed by the registrant if of legal age or by one or both
				  parents or guardians of a minor child. If a person is over five years of age,
				  the request must be supported by at least one piece of documentary evidence. If
				  a person is five years old or younger, the documentary evidence shall be
				  requested but shall not be required if medical or school records have not been
				  established.
(b) If a birth
				  certificate does not indicate a surname, the State Registrar shall add the
				  surname on receipt of a request properly notarized and signed by both parents
				  or guardians if the child was born in wedlock or by the mother or both
				  guardians if born out of wedlock. If the request is supported by documentary
				  evidence, only one signature shall be required. After the child has reached his
				  sixth birthday, documentary evidence of the established surname shall be
				  required to add the surname.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Amended Eff. April 1, 1982;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0905 - CORRECTING FALSIFIED BIRTH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) For
				  cases in which the mother claims to have falsified information for the birth
				  certificate regarding her marital status or the name of her husband, she shall
				  be required to sign an affidavit to the effect that the original information
				  given at birth was false and provide appropriate proof of the facts to be added
				  to the record. The State Registrar reserves the right to withhold issuance of
				  copies of records known to be falsified (except to a court or other official
				  agency) until the necessary corrections have been made.
(b) If the mother alleges that she was not
				  married at the time of conception or birth the marital status shall be changed,
				  information regarding the father shall be lined through, and the child shall be
				  given the established surname.
(c)
				  If the mother alleges that she had a different husband from the one on the
				  original birth certificate, and the whereabouts of the true husband is unknown
				  or he is dead, the name of the husband shall be lined through and the child
				  will be given the established surname, provided that the mother shows proof of
				  the marriage and proof that the child has been using the surname to be added.
				  The name of the alleged father may be added if his sworn statement that he was
				  married to the mother at the time of conception or birth is furnished, and if
				  no objection is raised by the man who was originally named as the
				  father.
(d) A copy of all such
				  corrected records will be forwarded to the register of deeds in the county of
				  birth.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Amended Eff. October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. September 1, 1990;
					 April 1, 1982;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0906 - AMENDED CAUSES OF DEATH

Current through Register Vol. 39, No. 2, July 15, 2024
When the physician or medical examiner who signed the
					 original death certificate chooses to change or add information regarding the
					 cause of death, the information will be submitted on a form provided for that
					 purpose by the State Registrar. For medical examiner cases, the State Medical
					 Examiner or a member of his staff authorized by him, may sign and submit
					 changes to the cause of death using the same form. Upon receipt of the form,
					 properly signed, the State Registrar will mark the face of the certificate
					 "cause amended" and the date, and affix the form to the back of the original
					 death certificate. The State Registrar will send a photocopy of the amended
					 death certificate to the register of deeds in the county where death
					 occurred.
Whenever a certified copy of an amended death certificate
					 is issued by the State Registrar, the copy will include the original
					 certificate and all amendments attached thereto.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0907 - CORRECTIONS TO DELAYED BIRTH CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) Except
				  for the year of birth, items on delayed birth certificates may be corrected in
				  accordance with the procedures described in
				  10A NCAC
				  41H .0901 to
				  41H .0903. The year of birth
				  cannot be changed on a delayed birth certificate which was established from
				  records submitted at the time of filing.
(b) If the year of birth is disputed, the
				  State Registrar may cancel the original delayed birth certificate and file a
				  new one based on new evidence, all of which was established prior to the filing
				  date of the first delayed certificate. The applicant may be required to present
				  such proof directly to the State Registrar.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0908 - PROCEDURES FOR HANDLING DUPLICATE CERTIFICATES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) When
				  two or more certificates for the same event are detected before numbering,
				  determination must be made as to which one is the most complete and accurate.
				  The register of deeds shall be notified as to which one is not to be filed. If
				  duplicates are identical, the one with the earliest filing date will be
				  retained.
(b) When duplicates are
				  detected after the records are numbered, one must be voided. A note shall be
				  made on the certificate indicating "Void," the date and reason for voiding, and
				  the certificate number of the record which supersedes it.
(c) For cases in which the record must be
				  filed under a different number, a blank certificate shall be placed where the
				  certificate was removed, and the following items shall be noted on the blank
				  certificate; registration district number, certificate number, name, the word
				  "Void," the date and reason for voiding, and the certificate number of the
				  record which supersedes it.
(d) A
				  note shall be made on the back of any certificate which supersedes another
				  record referencing the certificate number of the superseded record.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 February 1, 1976;
Readopted Eff. November 15, 1977;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0909 - AMENDMENTS TO BIRTH CERTIFICATES REQUIRING COURT ORDER

Current through Register Vol. 39, No. 2, July 15, 2024
Unless otherwise provided by law or regulation, the
					 following amendments may be made on a birth certificate only upon receipt of an
					 order from a court of competent jurisdiction:
(1) change in the surname of the
				  registrant,
(2) change in
				  parentage.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 October 1, 1977;
Readopted Eff. November 15, 1977;
Amended Eff. November 1, 1978;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .0900 - CORRECTIONS AND AMENDMENTS › Section 41H .0910 - VITAL RECORDS AMENDMENT PROCEDURES

Current through Register Vol. 39, No. 2, July 15, 2024
(a) A
				  representative of the State Registrar shall evaluate the evidence submitted in
				  support of any amendment of a vital record. He may accept or reject the
				  amendment. If the amendment is rejected, he shall advise the applicant of the
				  reasons for this action. The existence of inconsistent or conflicting evidence
				  may be considered cause for denying any request for amendment.
(b) If a request to amend a record is
				  rejected, the applicant may request an opportunity to meet with the State
				  Registrar to present data in support of the requested amendment. The applicant
				  may be represented by legal counsel.
(c) Examples of documentary evidence which
				  may be used to support vital record amendment requests are: early school
				  records, census records, marriage certificates, birth certificates of family
				  members, rolls of federal or state recognized Indian tribes, baptismal
				  records.
(d) The Head of the Vital
				  Records Section after reviewing all the evidence, both written and oral,
				  presented on behalf of the applicant to support a vital record amendment shall
				  render a decision and shall inform the applicant in writing of the decision and
				  the reasons therefor within 45 days. If the decision rendered is not in favor
				  of the applicant, the applicant may request a hearing under the provisions of
				  the North Carolina Administrative Procedure Act.
Authority
					 G.S.
					 130A-92(7);
Eff.
					 November 1, 1978;
Amended Eff. December 6, 1991; January 1,
					 1984;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.
North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 41 - EPIDEMIOLOGY HEALTH › Subchapter H - VITAL RECORDS › Section .1000 - NEW CERTIFICATES › Section 41H .1001 - NEW CERTIFICATES OF BIRTHS FOLLOWING ADOPTIONS

Current through Register Vol. 39, No. 2, July 15, 2024
(a) When a
				  new certificate of birth is prepared by the State Registrar as prescribed in
				  G.S.
				  48-29, all copies of the original certificate
				  and all other information concerning the original certificate in the possession
				  of any register of deeds shall be forwarded to the State Registrar, who shall
				  file them in accordance with the provisions of
				  G.S.
				  48-29. In the event such data have been
				  computerized or otherwise automated, a paper copy of the identifying data shall
				  be prepared and sent to the State Registrar. The automated data shall then be
				  removed from the index or otherwise rendered unusable in a manner approved by
				  the State Registrar.
(b) The record
				  pertaining to an adoption shall not be sealed until after the adopting parents
				  are furnished a full certified copy or until they or their legal
				  representatives are notified of the information entered on the new certificate,
				  so that errors can be identified or corrected prior to the sealing of the file.
				  After the file is sealed, corrections and amendments shall be made in
				  accordance with same rules which pertain to birth records of non-adopted
				  persons, except that a copy of the adoption order will be required to correct
				  the name.
Authority
					 G.S.
					 48-29(c);
					 130A-92(7);
					 130A-118(e);
Eff. February 1, 1976;
Readopted Eff. November 15,
					 1977;
Amended Eff. May 1, 1991;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. December 22,
					 2018.