Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 9 - Oklahoma Open Records › Subchapter 1 - Criminal History Records › Section 375:9-1-2 - Request for criminal history records

Current through Vol. 41, No. 20, July 1, 2024
(a)
Obtaining criminal history
				records.
(1) Members of the public may
				request criminal history records from the OBSI online through OSBI's Criminal
				History Information Request Portal (CHIRP) or by completing a Record Check
				Request Form and delivering or mailing the form to the following address:
				Oklahoma State Bureau of Investigation, Criminal History Reporting Unit, 6600
				N. Harvey, Oklahoma City, Oklahoma 73116.
(2) Delivery of the request in person may be
				made Monday through Friday (except holidays) between the hours of 8:30 a.m. and
				4:30 p.m. unless otherwise posted in advance.
(A) If the request is made by an individual
				for the sole purposes of determining whether or not his or her own criminal
				history records is accurate, the cashier at the OSBI will have the individual
				complete an "Individual Request for Criminal History Record Inspection
				Form."
(B) Upon completion of the
				form, a records check clerk will conduct a criminal history check based upon
				the information provided. After completion of this check, the original form
				will be returned to the requestor, along with a copy of the requestor's
				criminal history record is any such record exists.
(C) The request form and the individual's
				criminal history record will be stamped, dated, and initialed by the records
				clerk prior to their issuance to the requestor. A copy of the request form will
				be retained in the files of the OSBI.
(D) If a fee is applicable, the cashier will
				accept payment and prepare a receipt. One copy of the receipt shall be given to
				the requestor. A records clerk will conduct a criminal history check based on
				the information provided, returning the completed form to the requestor. The
				form(s) and record(s) will be stamped with the appropriate stamp(s), dated, and
				initialed by the searcher prior to their return. A copy of the completed record
				check form and receipt will be retained for the OSBI files. Criminal Justice
				Agencies will not be charged for these services.
(3) All requests delivered by mail shall
				include a stamped, self-addressed envelope. Replies will be made by return
				mail.
(4) All request forms must be
				typed or the information legibly printed by the requestor. Handwritten requests
				which are not easily read will be returned unprocessed.
(5) Individuals wanting to request criminal
				history information online must do so through the OSBI's CHIRP System.
(A) Requestors must create an account to
				access CHIRP. Account access is free and OSBI will only charge for the searches
				requested. The third party payment site may charge an online convenience
				transaction fee for requestors paying by credit card or electronic funds
				transfer (EFT).
(B) Search requests
				may be submitted at any time. Searches submitted through CHIRP will be checked
				against OSBI's computerized criminal history databased for potential candidate
				matches. Searches where no potential candidate matches are identified will be
				returned automatically. Searches requiring OSBI Review, which includes all
				searches of the Department of Corrections Sex Offender and Violent Offender
				Registries, will be conducted by OSBI Staff during normal business hours
				(Monday through Friday, 8:30 a.m.- 4:30 p.m., excluding holidays). OSBI's
				Criminal History Database is sometimes unavailable for system
				maintenance.
(C) Billing customers
				may select from possible candidates identified based upon the subject
				identifiers provided or can elect to have OSBI staff make candidate
				determinations during regular business hours.
(D) Search results, in electronic format,
				will be available in CHIRP through the requestors account. Search requests will
				remain in CHIRP indefinitely, but search results expire after 60 days and will
				be removed.
(E) Search result forms
				will contain the date the search was requested and the date OSBI's computerized
				criminal history database was queried to determine the
				result.