reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-5 - Fair hearings

Current through Vol. 41, No. 20, July 1, 2024
All applicants and clients are entitled to a fair hearing
				  when they disagree with the action taken by the Department. The client or
				  responsible party must request a hearing at the county office within 30 days
				  from the date of adverse action notice.
Amended at 8 Ok Reg
				  3417, eff 7-25-91 (emergency); Amended at 9 Ok Reg 2923, eff 7-13-92; Amended
				  at 15 Ok Reg 1316, eff 3-1-98 (emergency); Amended at 16 Ok Reg 1058, eff
				  4-26-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-6 - Overpayments and underpayments

Current through Vol. 41, No. 20, July 1, 2024
(a)
Determinations.
An overpayment occurs and is established against
				an adult day services client or vendor when it is discovered that a payment(s)
				has been made on behalf of a client to which he or she is not entitled. The
				overpayment must also have a determination made as to whether the client or
				vendor met his or her responsibilities in accordance with the adult day
				services policies and procedures. When it is determined that an overpayment
				exists, a determination of due diligence must be made in accordance with
				(1)-(5) of this subsection. A determination of due diligence is made to
				determine whether:
(1) a periodic
				redetermination of eligibility was completed within the time limits set by the
				Department and a decision made at the next possible effective date.
(2) a decision regarding case action was
				completed within ten days after the information was obtained indicating a
				change in the client's circumstances.
(3) the case record contains a signed
				application, Adult Day Services Referral/Application Form, which advises the
				client of his or her reporting responsibilities.
(4) the adult day services vendor was
				notified of any change affecting the authorization of day services, including
				co-payment changes, on behalf of a client and that the case record reflects
				prompt notification.
(5) the vendor
				was kept abreast of Department policy regarding rates, claims procedures, and
				daily attendance recording.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-6.1 - Repayment of client or vendor overpayments or underpayments

Current through Vol. 41, No. 20, July 1, 2024
If an error by the vendor has occurred, the county office
				  notifies the Aging Services Division of the overpayment by memo. After written
				  notification to the vendor of its intentions to collect the overpayment, Aging
				  Services Division deducts monies owed the Department by the vendor from future
				  claims. If an underpayment has occurred, after written notification to the
				  vendor, Aging Services Division adjusts future claims to repay the debt to the
				  vendor. If an overpayment has occurred and is classified as a client error, a
				  memorandum explaining the overpayment is submitted to the State Office, FSSD,
				  Overpayment Unit. A copy of the memorandum is sent to the Aging Services
				  Division. Any further collection activity is then the responsibility of the
				  State Office, Overpayment Unit. If the overpayment has occurred and is
				  classified as a county office error, correction of the error is made at the
				  time of discovery to minimize any hardship to the client.
Added at 15 Ok Reg 1316,
				  eff 3-1-98 (emergency); Added at 16 Ok Reg 1058, eff
				  4-26-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-7 - Adult day services vendor contracts

Current through Vol. 41, No. 20, July 1, 2024
(a)
Licensure of facility.
According to Section
				1-873
				of Title 63 of Oklahoma Statutes, all adult day services centers must be
				licensed by the Oklahoma State Department of Health. Failure to comply with
				state law is grounds for immediate termination of the contract or denial of a
				contract application.
(b)
Application.
Applications for a contract to provide adult day
				services to Oklahoma Department of Human Services (OKDHS) participants are
				obtained from Aging Services Division (ASD), Attention: Adult Day
				Services.
(c)
Application
				process.
When the completed application packet is received by ASD, a
				visit is arranged with the facility to conduct a site evaluation. For
				facilities holding a current contract and applying for renewal, no site
				evaluation is required.
(d)
Facility approved.
If a facility meets all minimum standards and
				requirements, and funding is available, a contract is offered. The facility
				accepts the offer by returning the properly signed contract within 15 days of
				the offer. When a contract number is assigned, ASD notifies the facility and
				the OKDHS county office where the facility is located.
(e)
Facility not approved.
If an
				applicant facility fails to meet OKDHS minimum standards and requirements, ASD
				staff notifies the facility by mail via a letter that includes:
(1) a description of the area(s) in which the
				facility failed to meet standards and requirements;
(2) an offer of technical assistance
				concerning steps needed to comply with the requirements; and
(3) a statement the facility may reapply when
				the operator corrects the deficiencies.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-8 - Adult day services rates and claims payment

Current through Vol. 41, No. 20, July 1, 2024
(a)
Rates.
A facility that
				contracts to provide adult day services for Oklahoma Department of Human
				Services (OKDHS) participants agrees to the reimbursement rate approved by the
				Oklahoma Commission for Human Services. The current rate is shown in OKDHS
				Appendix M-105, Eligibility Schedule/Rates for Adult Day Services. The
				facility:
(1) is reimbursed only for days a
				participant is actually in attendance;
(2) may set up a sliding fee scale for
				private pay participants;
(3) may
				not charge the public less than the rate charged OKDHS; and
(4) must post all rates in the
				facility.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-9 - Program development grants

Current through Vol. 41, No. 20, July 1, 2024
As funds are available, the Oklahoma Department of Human
				  Services announces a request for proposal (RFP) soliciting proposals for
				  funding of new or expanding adult day services programs. Proposals for program
				  expansion are considered only when the expansion provides additional services
				  to a significant sector of the adult day services population, for example,
				  specialized Alzheimer's programs.
(1)
Selection process.
An RFP selection committee is set up within the
				Aging Services Division (ASD) to score the proposals. Proposals are rated and
				scores are considered along with need for the services in the applicant's
				service area of the state to determine which proposals will be funded. After
				the selection committee scoring is completed, ASD staff makes a site visit. All
				contracts are then offered based on availability of funds.
(2)
Monitoring grant contracts.
Grant contracts are monitored both through the monthly claims process and
				periodic site visits.
(3)
Renewal of grant contracts.
Grant contracts are awarded on a
				fiscal year basis and must be renewed each July 1. An original grant is
				renewable for up to three years. Grantees must submit the required
				reapplication materials to ASD by a date determined annually. Renewals are
				awarded only where a grantee has met the previous year's contractual
				obligations as determined by monitoring throughout the year.
Amended at 9 Ok Reg
				  1727, eff 4-20-92 (emergency); Amended at 9 Ok Reg 2917, eff 7-13-92; Amended
				  at 15 Ok Reg 1316, eff 3-1-98 (emergency); Amended at 16 Ok Reg 1058, eff
				  4-26-99; Amended at 18 Ok Reg 2138, eff 6-11-01; Amended at 24 Ok Reg 1325, eff
				  6-1-07
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 7 - Adult Day Services › Section 340:105-7-10 - Vendor fair hearing [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 15 Ok Reg 1316,
				  eff 3-1-98 (emergency); Added at 16 Ok Reg 1058, eff 4-26-99; Revoked at 18 Ok
				  Reg 2138, eff 6-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 9 - Guidelines and Standards [Revoked] › Section 340:105-9-1 - Guidelines for investigations of neglect, abuse or exploitation of adults [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 14 Ok Reg
				  3612, eff 7-25-97 (emergency); Revoked at 15 Ok Reg 1692, eff
				  5-11-98
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 9 - Guidelines and Standards [Revoked] › Section 340:105-9-2 - Minimum standards for adult day care centers providing geriatric day care services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 19 Ok Reg
				  1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 9 - Guidelines and Standards [Revoked] › Section 340:105-9-3 - Guide for use in the study of day care centers for adults [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 19 Ok Reg
				  1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 1 - INTRODUCTION › Section 340:105-10-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Subchapter is to provide written policy
					 for programs operating under Title III of the Older Americans Act of 1965, as
					 amended. In the State of Oklahoma, Title III is administered by Aging Services
					 Division of the Department of Human Services. [OAC 340:105-1]
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 1 - INTRODUCTION › Section 340:105-10-2 - Background

Current through Vol. 41, No. 20, July 1, 2024
The Older Americans Act (OAA) was passed by Congress in
					 1965 to provide assistance to states in the development of comprehensive
					 coordinated systems of services to older persons. These services are to
					 maintain the dignity of older citizens while providing services to them in the
					 least restrictive environment. The OAA provides for a network of organizations
					 which assess the needs of older persons and provide services to meet those
					 needs. In the state of Oklahoma, Aging Services Division (ASD) has been
					 designated as the State Agency which acts as a focal point for all services
					 related to older persons. ASD has designated 11 Area Agencies on Aging (AAAs)
					 to assess the needs of older persons in each planning and service area of the
					 state, and to develop and advocate for services to meet those needs. As part of
					 this task, AAAs provide funding to local agencies and organizations for the
					 provision of direct services. The rules in this Subchapter outline operating
					 policy for each level of the network including ASD, the 11 AAAs, and the local
					 Title III projects.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 1 - INTRODUCTION › Section 340:105-10-4 - Use of Oklahoma Administrative Code for Title III of the Older Americans Act of 1965, as amended

Current through Vol. 41, No. 20, July 1, 2024
(a) The Oklahoma
				  Administrative Code for Title III of the Older Americans Act of 1965, as
				  amended, is presented in Parts 1, 3, 5, 7, and 9. Part 1 provides an
				  introduction. Parts 3, 5, and 7 outline the policies of operation for, and the
				  responsibilities of, the three levels of Oklahoma's aging network: the State
				  Agency, the Area Agencies on Aging (AAAs), and the local Title III projects.
				  Part 9 outlines fiscal rules for AAAs and the local Title III
				  projects.
(b) Each rule is named
				  and numbered separately. A statement of each rule is followed by a citation(s)
				  of the major referencing authorities, such as the Older Americans Act (OAA),
				  Code of Federal Regulations (CFR), Oklahoma Administrative Code (OAC), or
				  Oklahoma Statute (OS). Also listed for each rule are procedures for
				  implementing the rule and cross references to other related rules within the
				  manual.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-10 - Designation of State Agency

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Any state wishing to participate in Older Americans Act
				  (OAA) programs must designate a sole state agency to serve as that state's
				  State Agency on Aging (State Agency). It may be either an agency with the
				  single purpose is to administer programs for older persons, or a multipurpose
				  human services agency with a designated single organizational unit to carry out
				  the provisions of the OAA.
(b)
Authority.
The authority for this Section is Section 305 of the
				  OAA of 1965, as amended.
(c)
Procedures.
In 1963, the Special Unit on Aging was created as a
				  part of the Department of Human Services to serve as Oklahoma's State Agency.
				  In 1983, the Department of Human Services created the Division of Aging
				  Services, now known as Aging Services Division, which placed the Special Unit
				  on Aging with other programs within the Department that serve primarily the
				  elderly. On July 26, 1988, the Governor of Oklahoma, through Executive Order
				  88-13, authorized and designated the Oklahoma Commission for Human Services,
				  acting through the Department of Human Services and its Aging Services
				  Division, to be the sole agency of the State of Oklahoma to administer and
				  supervise the administration of the OAA programs.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-11 - State Agency responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency has responsibilities related to the
				  provisions of the Older Americans Act (OAA) to:
(1) develop a State Plan on Aging as
				  prescribed by the Administration for Community Living;
(2) administer the State Plan on
				  Aging;
(3) coordinate all state
				  activities related to the OAA purposes and actively pursue resource development
				  at all levels of the aging network;
(4) serve as an effective and visible
				  advocate for older Oklahomans;
(5)
				  divide the state into planning and service areas for the purpose of designating
				  Area Agencies on Aging (AAA);
(6)
				  serve as a clearinghouse for the exchange of information pertinent to older
				  Oklahomans;
(7) provide
				  consultation, technical assistance, and training to AAAs and Title III project
				  staffs related to their responsibilities under Title III of the OAA;
(8) develop rules and program standards, as
				  appropriate, to carry out the mission of the OAA at all levels of the Title III
				  aging networkby:
(A) convening intra and
				  interagency task forces to review program issues and make recommendations for
				  policy development;
(B) submitting
				  proposed policy for review and comment to the appropriate:
(i) Title III aging network entities;
				  and
(ii) Oklahoma Human Services
				  staff; and
(C)
				  distributing the codified rules to the Title III aging network; and
(9) determine election regarding
				  nutrition services incentive program (NSIP) cash payments in lieu of
				  agricultural commodities and products purchased by the United States Secretary
				  of Agriculture for all or any portion thereof.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-12 - State Council on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State of Oklahoma has a State Council on Aging meeting
				  the requirements for the Older Americans Act (OAA), and Aging Services (AS)
				  need for statewide representation of older Oklahomans and service providers.
(b)
Authority.
The
				  authority for this Section is Section 305 of the OAA of 1965, as amended and
				  the Oklahoma State Council on Aging Bylaws.
(c)
Cross reference.
Refer to
				  Oklahoma Administrative Code
				  340:105-1-10.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02; Amended at 23 Ok Reg 1062, eff 7-15-06; Amended at
					 25 Ok Reg 1754, eff 6-1-08 (emergency); Amended at 26 Ok Reg 2221, eff 7-1-09;
					 Amended at 28 Ok Reg 898, eff 6-1-11
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-13 - State Plan on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
In order to receive Older Americans Act (OAA) funding, the
				  State Agency must have a developed and approved State Plan on Aging (State
				  Plan). The State Plan must be on file with the Administration for Community
				  Living (ACL) and available for public review.
(b)
State Plan.
The Oklahoma
				  Human Services (OKDHS) Aging Services (AS) State Plan encompasses and
				  delineates the programmatic commitments that AS, as the designated State Unit
				  on Aging, administers, coordinates, or supervises during a given multi-year
				  period. AS develops the State Plan for approval by the Governor of Oklahoma and
				  for gubernatorial submission to the Assistant Secretary for Aging.
(c)
State Plan Requirements.
At
				  a minimum, the State Plan must include:
(1)
				  identification of the state agency designated to develop and administer the
				  State Plan;
(2) statewide program
				  objectives to implement requirements under Title III of the OAA and objectives
				  established by the Assistant Secretary for Aging through the rulemaking
				  process;
(3) a resource allocation
				  plan and budget, indicating the proposed use of all Title III funds
				  administered by the State Agency and the distribution of Title III funds to
				  each planning and service area (PSA);
(4) identification of PSA and of Area
				  Agencies on Aging (AAA) geographic boundaries;
(5) prior federal fiscal year information
				  related to the:
(A) number of low-income,
				  minority older Oklahomans;
(B)
				  methods used to attempt to satisfy the service needs of such minority older
				  Oklahomans; and
(C) methods used to
				  attempt to satisfy the service needs of older Oklahomans residing in rural
				  areas;
(6) all
				  assurances and provisions in the OAA and regulations ensure:
(A) preference is given to older Oklahomans
				  in the greatest economic and social need and to older Oklahomans at risk for
				  institutional placement with particular attention given to those residing in
				  rural areas; low-income, minority older Oklahomans; and older Oklahomans with
				  limited English proficiency in the provision of services under the
				  plan;
(B) all services under the
				  OAA are provided without use of any means tests;
(C) all services provided under Title III
				  meet existing state and local health and safety licensing requirements for the
				  provision of those services;
(D)
				  older Oklahomans are provided opportunities to voluntarily contribute to the
				  cost of services; and
(E) other
				  such assurances as are needed for compliance with OAA, regulations, other
				  applicable federal and state laws; and
(7) the State Council on Aging membership and
				  responsibilities.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-14 - State Plan amendments

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency may amend the State Plan whenever
				  necessary to reflect:
(1) new or revised
				  federal statutes or regulations;
(2) a material change in any law,
				  organization, policy or State Agency operation; or
(3) information required annually by Section
				  307(a)(15) of the Older Americans Act, as amended.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-15 - State Plan administration - Title III compliance monitoring

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency has
				  responsibility for carrying out all activities under the State Plan on
				  Aging.
(b)
Authority.
The authority for this Section is Section 303(c)(1) and (2) of the Older
				  Americans Act of 1965, as amended and Parts 1321.7(b) and (c) and 1321.11(b) of
				  Title 45 of the Code of Federal Regulations.
(c)
Procedures.
The State Agency
				  carries out its responsibilities under the State Plan on Aging by:
(1) developing and monitoring a management
				  plan for the State Plan on Aging that includes:
(A) overall goals of the plan;
(B) measurable objectives outlining what is
				  done to reach the goal;
(C) action
				  steps describing how each objective is accomplished, such as specific
				  tasks;
(D) staff assignments of
				  responsibility for each objective; and
(E) a format for tracking accomplishment of
				  action steps and objectives;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-16 - Coordination and resource development

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency shall carry out activities which ensure
				  maximum availability of services to the State's elderly population.
(b)
Authority.
The authority for
				  OAC 340:105-10-16 is 45 CFR Part 1321.7; Section 305(1)(C), Older Americans
				  Act.
(c)
Procedures.
The State Agency ensures maximum availability of services to the State's
				  elderly via the following coordination and resource development activities:
(1) Identifying national and state programs
				  which impact or could impact the elderly;
(2) Participating in intra and interagency
				  organizations developed for purposes of information sharing, joint planning and
				  service delivery;
(3) Establishing
				  public/private coalitions to address the growing needs of the
				  elderly;
(4) Entering into
				  cooperative agreements with state agencies and organizations in order to
				  clearly outline respective responsibilities and expected outcomes;
(5) Extending opportunities for participation
				  in State Agency sponsored training to state health and social service agencies
				  who serve and/or advocate for the elderly;
(6) Extending opportunities for participation
				  in State Agency sponsored training to businesses and other private entities;
				  and
(7) Participating in training
				  sponsored by other state agencies/ organizations or businesses which improve
				  the skills of State Agency staff and/or otherwise further the interests/needs
				  of Oklahoma's elderly.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-17 - Advocacy

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency on
				  Aging serves as a visible and effective advocate for older
				  Oklahomans.
(b)
Authority.
The authority for this Section is Section 1321.13 of
				  Title 45 of the Code of Federal Regulations; and Section 305(1)(D) of the Older
				  Americans Act of 1965, as amended.
(c)
Procedures.
The State Agency
				  on Aging serves as a visible and effective advocate for older Oklahomans by:
(1) reviewing, monitoring, evaluating, and
				  commenting on federal, state and local plans, budgets, regulations, programs,
				  laws, levies, hearings, policies, and actions that affect or may affect older
				  persons and recommending any changes the State Agency considers
				  appropriate;
(2) providing
				  technical assistance to agencies, organizations, associations, or individuals
				  representing older persons; and
(3)
				  reviewing and commenting, upon request, on applications to state and federal
				  agencies for assistance relating to meeting the needs of older
				  persons.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-18 - Designation of planning and service areas

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency
				  divides the state of Oklahoma into distinct planning and service areas (PSAs)
				  in accordance with guidelines issued by the Administration on Aging.
(1) The factors to be considered in
				  designating PSAs include, but are not limited to:
(A) the geographical distribution of older
				  individuals in the state;
(B) the
				  incidence of the need for supportive services, nutrition services, multipurpose
				  senior centers, and legal assistance;
(C) the distribution of older individuals who
				  have the greatest economic need, with particular attention to low income
				  minority individuals, and older individuals residing in rural areas in service
				  areas;
(D) the distribution of
				  older individuals who have the greatest social need, with particular attention
				  to low income minority individuals, and older individuals residing in rural
				  areas in service areas;
(E) the
				  distribution of older individuals who are Native Americans residing in service
				  areas;
(F) the distribution of
				  resources available to provide such services or centers;
(G) the boundaries of existing areas within
				  the state which are drawn for the planning or administration of supportive
				  services programs;
(H) the location
				  of units of general purpose local government within the state; and
(I) any other relevant factors.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-19 - Revising the boundaries of planning and service areas

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency
				  establishes appropriate procedures for providing due process to affected
				  parties when the State Agency initiates action to:
(1) designate an additional planning and
				  service area(s) (PSA(s) in the state;
(2) divide the state into different PSAs;
				  or
(3) otherwise affect the
				  boundaries of the PSAs.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-20 - Designation of Area Agencies on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency annually designates Area Agencies on
				  Aging (AAAs) to carry out the mission of the Older Americans Act (OAA) at the
				  substate level. The State Agency may not designate any regional or local office
				  of the state as an AAA. When the State Agency designates a new AAA, it gives
				  the right of first refusal to a unit of general purpose local government if
				  such unit can meet the requirements of Section
				  305(c)
				  of the OAA, and the boundaries of such a unit and the boundaries of the
				  designated planning and service area (PSA) are reasonably contiguous. In
				  addition to units of general purpose local government, other entities may be
				  considered for AAA designation to include:
(1)
				  an established office of aging which is operating within a designated
				  PSA;
(2) any office or agency of a
				  unit of general purpose local government which is designated to function only
				  for the purpose of serving as an area agency by the chief elected official of
				  such unit;
(3) any office or agency
				  designated by the appropriate chief elected officials of any combination of
				  units of general purpose local government to act only on behalf of such
				  combination for such purpose;
(4)
				  any public or nonprofit private agency in a PSA, or any separate organizational
				  unit within such agency, which is under the supervision or direction for this
				  purpose of the designated State Agency and engages only in the planning or
				  provision of a broad range of supportive services, or nutrition services within
				  such PSA; or
(5) in the case of a
				  state being designated as a single PSA, the State Agency.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-21 - Withdrawal of Area Agency on Aging designation

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency may
				  withdraw the area agency on aging (AAA) designation when it, after reasonable
				  notice and opportunity for a hearing, finds that:
(1) the AAA does not meet the requirements of
				  this Part;
(2) the area plan or
				  plan amendment is not approved;
(3)
				  there is substantial failure in the provisions or administration of the
				  approved area plan to comply with any provision of the Older Americans Act
				  (OAA), applicable regulations, or policies and procedures established and
				  published by the State Agency in the Oklahoma Administrative Code; or
(4) activities of the AAA are inconsistent
				  with the statutory mission prescribed in the OAA that it function only as an
				  AAA.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-22 - Clearinghouse of information

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency on Aging shall be a clearinghouse of
				  information on elderly issues.
(b)
Authority.
The authority for OAC 340:105-10-22 is 45 CFR Part
				  1321.7.
(c)
Procedures.
The State Agency serves as a clearinghouse of
				  information on elderly issues through the following activities:
(1) Maintaining a library with a variety of
				  materials dealing with older persons and their needs;
(2) Maintaining access to national
				  information resources; and
(3)
				  Responding to requests for information from individuals, agencies,
				  organizations, etc.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-23 - Consultation, technical assistance, and training to Title III staff

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency
				  provides consultation, technical assistance, and training to Title III staff
				  throughout the State in order to further the mission of the Older Americans
				  Act, as amended.
(b)
Authority.
The authority for OAC 340:105-10-23 is 45 CFR Part
				  1321.7.
(c)
Procedures.
The State Agency on Aging provides consultation,
				  technical assistance, and training to Title III staff throughout the State via
				  the following activities:
(1) Information and
				  policy memos;
(2) On-site
				  visits;
(3) Surveys of training
				  needs;
(4) Organized training
				  sessions, workshops, etc.;
(5)
				  Dissemination of training materials; and
(6) Telephone consultation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-24

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 23 Ok Reg 1062, eff 7-15-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 3 - STATE AGENCY › Section 340:105-10-25 - Commodity and cash in lieu election

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency determines election regarding nutrition
				  services incentive program (NSIP) cash payments in lieu of agricultural
				  commodities and products purchased by the United States (U.S.) Secretary of
				  Agriculture for all or any portion thereof.
(b)
Authority.
The authority for
				  this Section is Section 311(d)(1) of the Older Americans Act of 1965, as
				  amended.
(c)
Procedures.
The State Agency elects to receive agricultural
				  commodities and products purchased by the U.S. Secretary of Agriculture or cash
				  payments in lieu for all or any portion by:
(1) determining the capacity level of
				  nutrition programs to utilize commodities;
(2) determining if there is any monetary
				  advantage in utilizing commodities;
(3) determining if there is an adequate
				  variety of commodities, efficient distribution, and storage
				  facilities;
(4) determining the
				  views of the Area Agencies on Aging and local nutrition projects; and
(5) submitting election to the federal
				  agency.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-30 - Designation of Area Agencies on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
An entity applying for designation as an Area Agency on
				  Aging (AAA) must be an agency whose single purpose is to administer programs
				  for older persons or a separate organizational unit within a multipurpose
				  agency which functions only for purposes of serving as the AAA. Once
				  designated, the AAA is responsible for providing adequate and qualified staff
				  to perform all functions of the AAA. A designated AAA continues to function in
				  that capacity until the AAA informs the State Agency that it no longer wishes
				  to carry out the responsibilities of an AAA, or until the State Agency
				  withdraws the designation of the AAA as provided for in OAC
				  340:105-10-21.
(b)
Authority.
The authority for
				  this Section is Title 45 of the Code of Federal Regulations, Part
				  1321.55.
(c)
Procedures.
To apply for designation as an AAA, an entity
				  described in (a) of this Section must respond in the State Agency prescribed
				  Area Plan format as provided in OAC
				  340:105-10-33
				  to the Local Funding Contract Announcement published annually in the Oklahoma
				  Register. Application packets and technical assistance may be obtained from
				  Aging Services Division, Department of Human Services at P. O. Box 25352,
				  Oklahoma City, OK 73125, (405) 521-2281.
(d)
Cross references.
See OAC
				  340:105-10-20,
				  340:105-10-21,
				  340:105-10-31
				  and
				  340:105-10-33.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-31 - Responsibilities of area agencies on aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Area agencies on aging (AAAs) are responsible for
				  activities related to the development or enhancement of comprehensive and
				  coordinated community-based systems of services in the planning and service
				  areas (PSAs), including:
(1) establishing and
				  maintaining an AAA advisory council;
(2) developing an Area Plan on Aging as
				  prescribed by the State Agency on Aging;
(3) administering the Area Plan on
				  Aging;
(4) coordinating all area
				  activities related to the purposes of the Older Americans Act, and actively
				  pursuing resource development at the local and area levels;
(5) targeting resources to older persons in
				  greatest social and economic need;
(6) developing, coordinating, and
				  administering an Emergency Preparedness Plan;
(7) serving as a visible and effective
				  advocate for older persons in the PSA;
(8) granting funding to local sponsors for
				  the provision of direct Title III services;
(9) designating one or more focal points on
				  aging in each community for the maximum collocation and coordination of
				  services for older persons;
(10)
				  monitoring and evaluating the local service projects; and
(11) providing technical assistance and
				  training to Title III project staff related to responsibilities under Title III
				  of the Older Americans Act.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-32 - Area Agency on Aging advisory council

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each Area Agency on
				  Aging (AAA) establishes and maintains an advisory council. The council carries
				  out advisory functions that further the AAA's mission of developing and
				  coordinating community-based systems of services for all older Oklahomans in
				  the planning and service area.
(1) The
				  advisory council is separate and distinct from the AAA governing board and is
				  composed of:
(A) more than 50 percent older
				  Oklahomans, including minority persons who are participants or who are eligible
				  to participate in Title III programs, and family caregivers of such
				  persons;
(B) representatives of
				  older Oklahomans;
(C)
				  representatives of health care provider organizations, including providers of
				  veterans' health care, when appropriate;
(D) representatives of supportive services
				  providers;
(E) persons with
				  leadership experience in the private and voluntary sectors;
(F) local elected officials;
(G) the general public; and
(H) representatives of each county within the
				  service area.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-33 - Area Plan on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
In order to receive or continue Area Agency on Aging (AAA)
				  designation, the applicant agency must develop an Area Plan for a two, three,
				  or four year period as determined by the State Agency, with annual adjustments
				  as may be necessary. The format for the Area Plan is predetermined by the State
				  Agency and includes, at a minimum:
(1) a
				  mission statement of the AAA;
(2)
				  an overview of the Older Americans Act (OAA) and the aging network;
(3) a listing of the AAA advisory council
				  members and their responsibilities;
(4) a summary of the needs and priorities of
				  older persons in the planning and service area (PSA) and in each respective
				  county within the PSA;
(5) goals
				  and measurable objectives that reflect the identified needs and priorities of
				  older persons in the PSA and comply with state and federal mandates;
(6) a financial management plan;
(7) a description of emergency preparedness
				  efforts in the PSA;
(8) a listing
				  of all designated focal points in the PSA;
(9) all provisions and assurances required by
				  the OAA, related regulations, and State Agency policy; and
(10) a summary of the public hearing
				  conducted on the proposed Area Plan.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-34 - Amendments to the Area Plan

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
An Area Agency on Aging (AAA) amends its Area Plan when
				  circumstances include:
(1) a new or amended
				  state or federal statute or regulation requiring a new provision or conflicting
				  with any existing plan provisions;
(2) an United States Supreme Court decision
				  changing the interpretation of a statute or regulation;
(3) the AAA proposing to add, substantially
				  modify, or delete any Area Plan objective(s);
(4) the AAA proposing to substantially modify
				  its budget;
(5) new or amended
				  State Agency policy requiring a new provision or conflicting with any existing
				  plan provisions; or
(6) annually
				  revising information required by Section 307(a) of the Older Americans Act, as
				  amended.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-35 - Area Plan Management Plan

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency will develop an annual Management Plan to
				  outline the actions necessary to accomplish the Area Plan goals and objectives.
				  A format for the Management Plan shall be provided by the State
				  Agency.
(b)
Authority.
The authority for 340:105-10-35 is 45 CFR Part 1321.11.
(c)
Procedures.
The Area Agency
				  will consider each of its Area Plan objectives and will outline the specific
				  actions necessary to complete them on a format provided or approved by the
				  State Agency. The Area Agency must submit its completed Management Plan to the
				  State Agency for review at least six weeks prior to its effective date. The
				  Area Agency will include the following in the Management Plan:
(1) Area Plan goals and objectives;
(2) Specific action steps planned to carry
				  out each objective;
(3) Target
				  dates for the completion of each action step; and
(4) Staff person(s) responsible for
				  accomplishing each action step.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-36 - Area Plan administration

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on Aging (AAA) carries out all activities
				  under the Area Plan on Aging.
(b)
Authority.
The authority for this Section is Section 306 and
				  Section 212(b)(1) of the Older Americans Act, as amended, and Parts 1321.61 and
				  1321.53 of Title 45 of the Code of Federal Regulations.
(c)
Procedures.
The AAA:
(1) develops and monitors a management plan
				  for the Area Plan on Aging which includes:
(A) overall plan goals;
(B) measurable objectives outlining the plan
				  to reach goals;
(C) action steps
				  that describe how each objective is accomplished, such as specific
				  tasks;
(D) staff assignments of
				  responsibility for each objective; and
(E) target completion dates for action steps;
				  and