reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Subchapter 5 - Life, Accident & Health Division and Consumer Assistance and Claims Division Rules › Part 23 - REIMBURSEMENT OF CLAIMS › Section 365:40-5-127 - Disclosure of processing procedures

Current through Vol. 41, No.
				  20, July 1, 2024
(a) In
				  contracts with providers, or in the provider manual or other document that sets
				  forth the procedure for filing claims as required by O.A.C.
				  365:40-5-122, or
				  by any other method mutually agreed upon by the contracting parties, an HMO
				  shall disclose to its providers:
(1) The
				  mailing address, including a physical address, where claims are to be sent for
				  processing whether it be the address of the HMO, a delegated claims processor,
				  or any other entity, including a clearing house or a repricing company
				  designated by the HMO to receive claims;
(2) The telephone number to which providers'
				  questions and concerns regarding claims may be directed; and
(3) The mailing address, including physical
				  address, of any separate claims processing centers for specific types of
				  services, if applicable.
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Subchapter 5 - Life, Accident & Health Division and Consumer Assistance and Claims Division Rules › Part 23 - REIMBURSEMENT OF CLAIMS › Section 365:40-5-128 - Failure to promptly pay

Current through Vol. 41, No. 20, July
				  1, 2024
(a) An HMO that
				  fails to comply with the requirements in Titles 36 of the Oklahoma Statutes
				  regarding reimbursement of claims and with this Part shall pay the greater of:
(1) The penalty amount for late payment
				  referred to in applicable provisions in Title 36 of the Oklahoma Statutes;
				  or
(2) The contracted penalty rate
				  for late payment set forth in the contract between the provider and the
				  HMO.
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Subchapter 5 - Life, Accident & Health Division and Consumer Assistance and Claims Division Rules › Part 23 - REIMBURSEMENT OF CLAIMS › Section 365:40-5-129 - Date of claim receipt

Current through Vol. 41, No. 20, July 1,
				  2024
(a) A provider and
				  an HMO may agree by contract to establish a procedure to create a rebuttable
				  presumption regarding the date of claim receipt.
(b) If a provider and HMO do not by contract
				  agree to a method for the establishment of a rebuttable presumption, then the
				  procedures set forth in subsections (c) through (e) of this Section shall be
				  used to establish a rebuttable presumption to demonstrate the date of claim
				  receipt.
(c) The provider shall
				  maintain a claims summary report to identify each claim and identify the batch
				  to which multiple claims were a part. The claims summary report shall be used
				  as a means of confirming the number of claims submitted.
(d) The summary report shall accompany each
				  batched filing, except for electronic submissions.
(e) The provider shall submit a claim or a
				  multiple claim batch by one of the following methods, as appropriate:
(1) United States mail first class. Claim(s)
				  submitted by United States mail first class will be considered received on the
				  seventh business day after the date the claim(s) was placed in the
				  mail;
(2) Certified mail. Claim(s)
				  submitted by certified mail will be considered received on the date the
				  delivery receipt is signed;
(3)
				  Overnight delivery. Claim(s) submitted by overnight delivery will be considered
				  received on the date the delivery receipt is signed;
(4) Electronically. Claim(s) submitted
				  electronically will be considered received on the date of verification of
				  receipt by the HMO or the HMO's clearinghouse. Claims are to be accompanied by
				  any system-generated proof of transmission. If the HMO or its clearinghouse do
				  not confirm receipt or reject the transmission within 24 hours of submission,
				  the provider or the provider's clearinghouse shall provide the confirmation
				  date conditional upon the provider or the provider's clearinghouse verifying
				  the claim(s) contained the correct payor identification;
(5) Facsimile. Claim(s) submitted by
				  facsimile will be considered received on the date of the facsimile
				  confirmation, or if the transmission occurs after the HMO's working hours, on
				  the HMO's next working day; or
(6)
				  Hand delivery. Claim(s) submitted by hand delivery will be considered received
				  on the date the delivery receipt is signed.
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Subchapter 5 - Life, Accident & Health Division and Consumer Assistance and Claims Division Rules › Part 23 - REIMBURSEMENT OF CLAIMS › Section 365:40-5-130 - Terms of contracts

Current through Vol. 41, No. 20, July 1,
				  2024
Contracts between HMOs and providers shall not include
					 terms that:
(1) Exceed the maximum
				  number of days established for reimbursement of claims pursuant to applicable
				  provisions in Title 36 of the Oklahoma Statutes;
(2) Requires the provider to contact the HMO
				  to inquire about the status of a claim; or
(3) Waive the provider's right to recover
				  reasonable attorney fees, if such provider is the prevailing party in
				  litigation, pursuant to applicable provisions in Title 36 of the Oklahoma
				  Statutes.
Added at 21 Ok Reg 77,
					 eff 11-1-03 (emergency); Added at 21 Ok Reg 1672, eff
					 7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Appendix A - HMO Form A

Current through Vol. 41, No. 20, July 1,
			 2024
Figure
				1
Added at 21 Ok Reg 77, eff
				11-1-03 (emergency) ; Added at 21 Ok Reg 1672, eff
				7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Appendix B - HMO Form B

Current through Vol. 41, No. 20, July 1,
			 2024
Figure
				1
Added at 21 Ok Reg 77, eff
				11-1-03 (emergency) ; Added at 21 Ok Reg 1672, eff
				7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Appendix C - HMO Form C

Current through Vol. 41, No. 20, July 1,
			 2024
Figure
				1
Added at 21 Ok Reg 77, eff
				11-1-03 (emergency) ; Added at 21 Ok Reg 1672, eff
				7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Appendix E - HMO Form E

Current through Vol. 41, No. 20, July 1,
			 2024
Figure
				1
Added at 21 Ok Reg 77, eff
				11-1-03 (emergency) ; Added at 21 Ok Reg 1672, eff
				7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 40 - Health Maintenance Organization (HMO) › Appendix F - HMO Form R

Current through Vol. 41, No. 20, July 1,
			 2024
Figure
				1
Added at 21 Ok Reg 77, eff
				11-1-03 (emergency) ; Added at 21 Ok Reg 1672, eff
				7-14-04
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 45 - Health Care for Oklahomans Regulation › Subchapter 1 - Plan Requirements › Section 365:45-1-1 - Standard health benefit plan requirements

Current through Vol.
				41, No. 20, July 1, 2024
The standard health benefit plan defined in Section
				  4415
				  of Title 36 of the Oklahoma Statutes shall:
(1) Comply with the general rules for
				individual accident and sickness policies specified in OAC
				365:10-5-5(b),
				'General Rules';
(2) Provide
				benefits at least equivalent to the category of coverage specified in OAC
				365:10-5-5(f),
				'Major Medical Expense Coverage'; and
(3) Be guaranteed renewable.
Added at 27 Ok Reg 177,
				  eff 11-1-09 (emergency); Added at 27 Ok Reg 1565, eff
				  7-14-10
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 45 - Health Care for Oklahomans Regulation › Subchapter 1 - Plan Requirements › Section 365:45-1-2 - Standard health benefit plan disclosure requirements

Current
				through Vol. 41, No. 20, July 1, 2024
A standard health benefit plan shall contain the following
				  disclosures:
(1) The disclosure
				required by Section
				4415(B)(2)
				of Title 36 of Oklahoma Statutes shall be located on the first page of the
				policy or included on a notice affixed to the first page of the policy.
(A) The disclosure shall be printed in bold
				type in a font size at least two (2) points larger than the other text of the
				policy.
(B) The disclosure shall
				recite the statutory language verbatim.
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 45 - Health Care for Oklahomans Regulation › Subchapter 3 - Product Certification Requirements › Section 365:45-3-1 - Certification of insurance programs for recommendation by the Health Care for the Uninsured Board

Current through Vol. 41, No. 20, July 1,
				2024
In order to facilitate the certification of insurance
				  programs by the Insurance Commissioner to be recommended by the Health Care for
				  the Uninsured Board (HUB), any insurer desiring to have an insurance program
				  certified shall submit information upon forms provided by the Insurance
				  Commissioner.
(1) Both individual and
				group products may be certified.
(2) Insurance provided pursuant the Health
				Insurance High Risk Pool Act, Sections
				6531
				through
				6545
				of Title 36 of the Oklahoma Statutes, is deemed certified for recommendation by
				the HUB.
(3) Insurance for which an
				individual has qualified for a subsidy under the premium assistance program
				pursuant to the Oklahoma Medicaid Program Reform Act of 2003, Sections
				1010.1
				through
				1010.13
				of Title 56 of the Oklahoma Statutes, is deemed certified for recommendation by
				the HUB.
Added at 27 Ok Reg 177,
				  eff 11-1-09 (emergency); Added at 27 Ok Reg 1565, eff
				  7-14-10
Oklahoma Administrative Code › Title 365 - Insurance Department › Chapter 45 - Health Care for Oklahomans Regulation › Subchapter 5 - Producer Education Requirements › Section 365:45-5-1 - Training and education requirements for producers to market Health Care for the Uninsured Board (HUB) certified products

Current
				through Vol. 41, No. 20, July 1, 2024
(a) Initial and renewal credentialing
				requirements.
(1) A producer licensed for the
				accident and health line of insurance may become credentialed to market HUB
				certified plans in accordance with Section
				4602(C)(2)
				of Title 36 of the Oklahoma Statues.
(2) In order to maintain credentials for the
				HUB program, all producers credentialed to market HUB certified health plans
				shall satisfactorily complete four (4) hours of HUB designated continuing
				education prior to each biennial license renewal period. Failure to complete
				the required continuing education shall result in the termination of the HUB
				credential of the producer.
Oklahoma Administrative Code › Title 370 - Compsource Oklahoma › Chapter 10 - Premium Adjustment Plan › Section 370:10-1-1 - Premium Adjustment Plan

Current through Vol. 41, No. 20, July 1, 2024
The Board of Managers of the State Insurance Fund hereby adopts and incorporates by reference "Oklahoma Contracting Classification Premium Adjustment Program" adopted by the Board of Managers of the State Insurance Fund on May 21, 1996. Copies of the premium adjustment program are available to the public at the State Board for Property and Casualty Rates at the offices of the Insurance Commissioner during regular business hours.
Added at 13 Ok Reg 3487, eff 6-6-96 (emergency); Added at 14 Ok Reg 1837, eff 5-27-97
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this Chapter have been adopted for the purpose
				  of complying with the relevant provisions of 75 O.S., Sections 250 et seq. (The
				  Oklahoma Administrative Procedures Act). The rules contained in this chapter
				  outline procedures for applying for employment with the Oklahoma State Bureau
				  of Investigation.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise.
"Bureau"
means the Oklahoma State Bureau of
				  Investigation.
"Classified employee applicant"
means a person
				  applying for employment with the OSBI for a position within the OSBI that is
				  under the jurisdiction of the Oklahoma Merit System of Personnel
				  Administration
"Director"
means the Director of the Oklahoma
				  State Bureau of Investigation.
"OSBI"
means the Oklahoma State Bureau of
				  Investigation.
"Unclassified employee applicant"
means a person
				  applying for employment with the OSBI for a position within the OSBI that is
				  not under the jurisdiction of the Oklahoma Merit System of Personnel
				  Administration
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-3 - Pre-employment Application

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				persons desiring employment with the OSBI shall fully complete a Pre-employment
				Application and Applicant Instruction Sheet/Acknowledgement provided by the
				OSBI.
(b) The OSBI will not accept
				unsolicited applications or resumes. All such applications or resumes shall be
				returned promptly.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-4 - Classified employee applicants

Current through Vol. 41, No. 20, July 1, 2024
A classified employee applicant shall fully comply with all
				  rules and requirements of the Office of Personnel Management in order to be
				  considered for employment with the OSBI. Such classified employee applicants
				  shall also undergo other screening procedures as set forth in these
				  rules.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-5 - Pre-employment selection process

Current through Vol. 41, No. 20, July 1, 2024
(a) At the discretion of the Director or his
				designee, all applicants for employment with the OSBI will undergo a
				pre-employment selection process.
(b) The pre-employment screening process may
				consist of a review of the application, interview of the applicant, skills or
				knowledge testing of the applicant or other screening method required by the
				OSBI.
(c) Upon selecting an
				applicant for employment with the OSBI. The OSBI shall given the applicant a
				conditional offer of employment subject to the applicant successfully
				completing the balance of the selection process of the OSBI.
(d) Upon receiving a conditional offer of
				employment, the applicant shall complete a Post-offer Background
				Questionnaire.
(e) Upon accepting a
				conditional offer of employment with the OSBI, such applicant shall also sign a
				written acceptance of conditional offer. The written acceptance of conditional
				offer shall detail the basic terms of the employment and the conditions under
				which the conditional offer of employment may withdrawn by the OSBI.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-6 - Background investigation

Current through Vol. 41, No. 20, July 1, 2024
(a)
				All applicants for employment who are selected for such employment and accept a
				conditional offer of employment shall undergo a background investigation in
				order to determine his/her suitability for employment with the OSBI.
(b) All such applicants given a conditional
				offer of employment shall be fingerprinted by an employee of the OSBI for the
				purpose of assisting in that background investigation.
(c) All such applicants given a conditional
				offer of employment shall sign all releases and documents necessary to perform
				that background investigation including, but not limited to:
(1) Release of liability and authorization
				for background investigation conducted by the Oklahoma State Bureau of
				Investigation,
(2) Release for
				educational and disciplinary records and release from liability;
(3) Application for Search and Certified Copy
				of Birth Certificate,
(4) Request
				for Military Records and Release from Liability
(5) Request for Tax Records.
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-7 - Pre-employment polygraph screening

Current through Vol. 41, No. 20, July 1, 2024
(a) All applicants for employment who are
				selected for such employment and accept a conditional offer of employment shall
				undergo a pre-employment polygraph in order to determine his/her suitability
				for employment with the OSBI and to verify the truthfulness of information
				provided in the Pre-employment Application and the Post-Offer Background
				Questionnaire.
(b) Prior to
				undergoing such a pre-employment polygraph, each such applicant given a
				conditional offer of employment shall read and sign a polygraph examination
				consent form.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-8 - Post offer drug screening

Current through Vol. 41, No. 20, July 1, 2024
(a)
				All applicants for employment who are selected for such employment and accept a
				conditional offer of employment as a commissioned law enforcement officer, or
				in an employment position that handles or uses a firearm or other items in the
				OSBI weapons arsenal shall undergo a post offer drug screening.
(b) Prior to undergoing such a post offer
				drug screening, each such applicant given a conditional offer of employment
				shall read and sign a post offer drug screen consent form and fully complete an
				OSBI applicant drug questionnaire.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-9 - Psychological inventory

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				applicants for employment who are selected for such employment and accept a
				conditional offer of employment as a commissioned law enforcement officer shall
				undergo a psychological inventory.
(b) Prior to undergoing such a psychological
				inventory, each such applicant given a conditional offer of employment shall
				read and sign a psychological inventory consent form.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 2 - Administrative Services Division › Subchapter 1 - Applications for Employment With the Oklahoma State Bureau of Investigation › Section 375:2-1-10 - Affidavit of compliance with federal domestic violence law

Current through Vol. 41, No. 20, July 1, 2024
All applicants for employment who are selected for such
				  employment and accept a conditional offer of employment as a commissioned law
				  enforcement officer shall sign an affidavit provided by the OSBI affirming that
				  the applicant has never been convicted of any misdemeanor federal or state law
				  which has, as an element, the use or attempted use of physical force or the
				  threatened use of a deadly weapon committed by a:
(1) current or former spouse, parent or
				guardian of the victim,
(2) person
				with whom the victim shares a child in common,
(3) person who is cohabiting with or has
				cohabited with the victim as a spouse, parent or guardian, or,
(4) person similarly situated to a spouse,
				parent, or guardian of the victim.
Added at 17 Ok Reg 2524,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 5 - Oklahoma State Bureau of Investigation Commission Ethics and Conflicts of Interest › Section 375:5-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this chapter establish ethics rules and procedure
				so as to not have any conflict of interest or appearance of impropriety between
				any Oklahoma State Bureau of Investigation Commission Member and the Oklahoma
				State Bureau of Investigation (OSBI).
Added at 10 Ok Reg 3071,
				eff 6-25-93
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 5 - Oklahoma State Bureau of Investigation Commission Ethics and Conflicts of Interest › Section 375:5-1-2 - Identifying activities in which Commission members shall not participate

Current through Vol. 41, No. 20, July 1, 2024
(a) Commission
			 members shall not participate in any portion of OSBI briefings, Commission
			 meetings, or other business of the OSBI Commission concerning matters that the
			 member has reason to believe:
(1) May create a
			 conflict of interest between the OSBI and the member's personal or business
			 interests.
(2) Tend to create the
			 appearance of impropriety by virtue of the member's participation, for any
			 reason.
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 5 - Oklahoma State Bureau of Investigation Commission Ethics and Conflicts of Interest › Section 375:5-1-3 - Filing complaints

Current through Vol. 41, No. 20, July 1, 2024
The procedure for filing complaints is as follows:
(1) Complaint procedures may be obtained from
			 any member of the OSBI.
(2)
			 Complaints must be against a Commission Member of the OSBI.
(3) Complainants must reduce their complaint
			 to writing, stating specific allegations with sufficient detail to make clear
			 what occurred.
(4) Complaint shall
			 be dated and signed by the Complainant.
(5) Complaint shall be mailed to the OSBI
			 Commission in care of the Director at the OSBI Headquarters in Oklahoma
			 City.
Added at 10 Ok Reg 3071,
				eff 6-25-93
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 5 - Oklahoma State Bureau of Investigation Commission Ethics and Conflicts of Interest › Section 375:5-1-4 - Resolving complaints

Current through Vol. 41, No. 20, July 1, 2024
By Majority vote, the Commission may exclude any member from
				participation in any portion of Commission business when such participation
				violates rule
				375:5-1-2.
Added at 10 Ok Reg 3071,
				eff 6-25-93
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 1 - General Provisions › Section 375:8-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this Chapter shall have been adopted for the
				  purpose of complying with the relevant provisions of 75 O.S., Sections 250
et seq.
(The Oklahoma Administrative Procedures Act). The
				  rules contained in this Chapter outline the policy and rules of the Oklahoma
				  State Bureau of Investigation regarding the retention and/or destruction of its
				  records and to assure compliance with22 O.S. § 590, and 74 O.S.
				  §150.7.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 1 - General Provisions › Section 375:8-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms when used in this subchapter
				  shall have the following meaning unless the context clearly indicates
				  otherwise:
"Agency"
or
"Agencies"
shall mean
				  the Oklahoma State Bureau of Investigation.
"Criminalistic records"
shall mean all records
				  pertaining to, documenting or reflecting efforts of the Oklahoma State Bureau
				  of Investigation Criminalistic Services Division to provide scientific
				  laboratory assistance to all law enforcement agencies in the discovery and
				  detection of criminal activity.
"Criminalistic records"
shall not
				  include phone logs, radio logs, phone memos, communications with and within the
				  Legal Department of the Oklahoma State Bureau of Investigation, or other
				  business records of the Oklahoma State Bureau of Investigation not made part of
				  a Criminalistic Services Division case file. This definition applies only to
				  these rules regarding record retention and destruction and shall in no way
				  limit the rights of the Oklahoma State Bureau of Investigation to claim a
				  record of the Oklahoma State Bureau of Investigation is confidential and not
				  open to the public pursuant to 74 O.S., Section 150.5(D) or other
				  statute.
"Director"
is the Director of the OSBI or a
				  designee.
"Investigative records"
shall mean all records
				  pertaining to, documenting or reflecting efforts of Oklahoma State Bureau of
				  Investigation Investigative Services Division to detect and investigate
				  criminal activity.
"Investigative records"
shall not include phone
				  logs, radio logs, phone memos, records generated by the Criminal Intelligence
				  Unit of the Oklahoma State Bureau of Investigation, communications with and
				  within the Legal Department of the Oklahoma State Bureau of Investigation, or
				  other business records of the Oklahoma State Bureau of Investigation not
				  reduced to an investigative report or memorandum. This definition applies only
				  to these rules regarding record retention and destruction and shall in no way
				  limit the rights of the Oklahoma State Bureau of Investigation to claim a
				  record of the Oklahoma State Bureau of Investigation is confidential and not
				  open to the public pursuant to 74 O.S., Section 150.5(D) or other
				  statute.
"OSBI"
shall mean the Oklahoma State Bureau of
				  Investigation.
"Record"
means document, book, paper,
				  photograph, micro-film, computer tape, disk, record, sound recording, film
				  recording, video record or other material, regardless of physical form or
				  characteristics, made or received pursuant to law or ordinance or in connection
				  with the transaction of official business , the expenditure of public funds, or
				  the administration of public property.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 1 - General Provisions › Section 375:8-1-3 - Permanent storage

Current through Vol. 41, No. 20, July 1, 2024
Records kept in permanent storage pursuant to these
				  administrative rules shall be kept in a manner to ensure their availability for
				  continued use and reference if necessary including, but not limited to,
				  computer hard disk drive, magnetic tape drive, optical disk format, microfilm,
				  and microfiche and in a manner reasonably designed to keep them safe from
				  damage by natural elements, fire, deterioration over time or other natural
				  disaster.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 1 - General Provisions › Section 375:8-1-4 - Convenience copies

Current through Vol. 41, No. 20, July 1, 2024
Should the OSBI maintain multiple copies of a record subject
				  to these administrative rules for convenience in review and distribution, only
				  one such copy shall be required to be retained and/or stored pursuant to these
				  rules. All other copies may be retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 1 - General Provisions › Section 375:8-1-5 - In office retention

Current through Vol. 41, No. 20, July 1, 2024
At any point these administrative rules require or refer to
				  records being retained "in office" or "in house" the records shall be retained
				  in a form and manner readily accessible to authorized employees during the
				  regular exercise of the daily business of the Oklahoma State Bureau of
				  Investigation including, but not limited to, on-site use of paper hard copy
				  records, use of on-site document scanning and storage in computer systems, or
				  other electronic storage systems as long as the records are readily
				  accessible.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-1 - Minutes-official

Current through Vol. 41, No. 20, July 1, 2024
Official Minutes and copies of Agendas of OSBI Commission
				  meetings shall be retained in office for eight (8) years. An official copy
				  shall then be permanently stored for perpetuity. Audio tapes or handwritten
				  notes taken at Commission open meetings and transcribed to or compiled into
				  Official Minutes shall be retained in office for five (5) years, then
				  destroyed, or erased and reused at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-2 - Correspondence

Current through Vol. 41, No. 20, July 1, 2024
The OSBI Director's and the Deputy Director's incoming
				  correspondence and copies of outgoing correspondence shall be reviewed on an
				  annual basis. After the review, all duplicate and ancillary records may be
				  destroyed and substantive records three (3) years old or older no longer needed
				  by the OSBI for administrative purposes shall be permanently stored for
				  perpetuity.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-3 - Legislative files

Current through Vol. 41, No. 20, July 1, 2024
Reference copies of pending legislation bills that may have
				  an effect upon the OSBI shall be retained in the office until passed into law
				  or no longer required for administrative purposes, then destroyed or retained
				  at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-4 - Reports

Current through Vol. 41, No. 20, July 1, 2024
Record copies of reports submitted by Divisions, Departments,
				  or Sections documenting activities to the Administration shall be retained in
				  the office for three (3) years, then destroyed or retained at the discretion of
				  the Director .
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-5 - Telephone memo books

Current through Vol. 41, No. 20, July 1, 2024
Records of telephone messages taken for OSBI employees shall
				  be retained in office until no longer needed for administrative purposes, then
				  destroyed or retained at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-6 - Telephone logs

Current through Vol. 41, No. 20, July 1, 2024
Records of telephone logs of incoming calls shall be retained
				  in office until no longer needed for administrative purposes, then destroyed or
				  retained at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-7 - Radio logs

Current through Vol. 41, No. 20, July 1, 2024
Records of radio logs, including a chronological listing of
				  the calls dispatched shall be retained in office until no longer needed for
				  administrative purposes, then destroyed or retained at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-8 - OSBI Staff meetings

Current through Vol. 41, No. 20, July 1, 2024
Agenda and minutes for any Agency Staff Meetings shall be
				  kept in office for two (2) years and then shall be permanently stored for an
				  additional five (5) years. Any such records that are no longer needed for
				  administrative purposes may then be retained or destroyed at the discretion of
				  the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-9 - Mailing lists

Current through Vol. 41, No. 20, July 1, 2024
Material used to create, maintain, and generate mailing lists
				  shall be retained in office until no longer needed for administrative purposes,
				  then destroyed or retained at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-10 - Policies and procedures file

Current through Vol. 41, No. 20, July 1, 2024
A copy of the OSBI's Policy and Procedures Manual shall be
				  kept permanently in office. A copy of all changes/updates to the Manual shall
				  be kept permanently in office or in permanent storage.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-11 - Calendars of events

Current through Vol. 41, No. 20, July 1, 2024
Agency calendars of events shall be retained in office until
				  no longer needed for administrative purposes, then destroyed or retained at the
				  discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-12 - Litigation files-Attorney General is attorney of record

Current through Vol. 41, No. 20, July 1, 2024
Records concerning litigation to which the OSBI is party
				  where the Attorney General is the attorney of record, including but not limited
				  to petitions, motions, pleadings, depositions, orders, opinions and related
				  material shall be retained in office for two (2) years after the exhaustion of
				  all legal remedies, then destroyed or retained at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-13 - Litigation files-staff or private attorney is attorney of record

Current through Vol. 41, No. 20, July 1, 2024
Records concerning litigation to which the agency is party
				  where a staff or private practice attorney is the attorney of record, but the
				  Attorney General is not, including, but not limited to petitions, motions,
				  pleadings, depositions, orders, opinions and related material shall be retained
				  in office until the exhaustion of all legal remedies, then maintained in
				  permanent storage for at least a further ten (10) years. At the expiration of
				  that time, the records may be retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-14 - Litigation files-OSBI not a party

Current through Vol. 41, No. 20, July 1, 2024
Records concerning litigation to which the agency is not a
				  named party, but is a real party in interest or interested in an embedded issue
				  within the litigation shall be retained in office until no longer needed for
				  administrative purposes and then destroyed or retained at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-15 - Real property file

Current through Vol. 41, No. 20, July 1, 2024
Records containing deeds, titles, inspection reports, loan
				  agreements, promissory notes, and related records dealing with ownership of
				  property shall be retained in office until five (5) years after final
				  disposition of property, then retained or destroyed at the discretion of the
				  Director provided all audits have been completed and all applicable audit
				  reports have been accepted and resolved by all applicable federal and state
				  agencies and provided no legal action is pending. If legal action involving the
				  records is pending, the records shall be retained until exhaustion of all legal
				  remedies, then retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-16 - Risk Management Certificate of Self Insurance

Current through Vol. 41, No. 20, July 1, 2024
Copies of Certificates of Self Insurance issued by the Risk
				  Management Division of Central Services verifying liability insurance shall be
				  retained in office until superseded by subsequent Certificate then retained or
				  destroyed at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-17 - Property inventory/surveys

Current through Vol. 41, No. 20, July 1, 2024
Original property inventories/property surveys conducted for
				  Risk Management and computer printouts received from Risk Management with
				  notations concerning comprehensive insurance coverage shall be retained in
				  office until superseded by subsequent record then retained or destroyed at the
				  discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-18 - Incident reports

Current through Vol. 41, No. 20, July 1, 2024
Incident reports completed when an incident has occurred
				  where the State might be liable for damages including, but not limited to,
				  Standard Liability/Standard Incident Report, In Case of Accident Report or
				  related reports completed at the time of the incident and records of reports of
				  incidents and/or occurrences involving OSBI employees which do not result in
				  risk management or workers' compensation claims shall be retained in office for
				  five (5) years then retained or destroyed at the discretion of the Director
				  provided no legal action is pending. If legal action involving the records is
				  then pending, the records shall be retained until the exhaustion of all legal
				  remedies, then retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-19 - Workers' Compensation claims records

Current through Vol. 41, No. 20, July 1, 2024
Copies of reports, correspondence, and other documents
				  pertaining to injury claims against the State Insurance Fund shall be retained
				  in office for as long as the subject employee is employed by the employer then
				  placed in permanent storage for perpetuity.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-20 - Safety audits

Current through Vol. 41, No. 20, July 1, 2024
Safety Audits conducted by Risk Management Safety Engineer,
				  the Department of Labor, the OSBI, or others, plus follow up reports and
				  correspondence shall be retained in office until next safety audit, then
				  retained or destroyed at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-21 - Safety correspondence

Current through Vol. 41, No. 20, July 1, 2024
Correspondence from Risk Management Division, the Department
				  of Labor, the OSBI, or others concerning tips on safety and avoiding accidents
				  shall be kept until no longer needed for administrative purposes, then retained
				  or destroyed at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-22 - Rule making and Oklahoma Administrative Code

Current through Vol. 41, No. 20, July 1, 2024
Records regarding emergency, permanent, and preemptive rules
				  and revocations of rules proposed in accordance with 75 O.S., §
									250
et seq.
, including but not limited to notice documents, rule
				  documents, proposed rules, rule revocations, and other submissions for
				  publication in the
Oklahoma Register
and the
Oklahoma
				  Administrative Code
; written statements and petitions received during
				  the comment period or during public hearings; stenographic notes; video tapes
				  and audio tapes made during public hearings; petitions for exceptions to rules;
				  summary statements of public hearings prepared by the OSBI, copies of
				  attestations, liaison verifications, rule impact statements, transmittal
				  letters to the governor and the legislature; notices of gubernatorial and
				  legislative approval/disapproval; and any other records required by the
				  Administrative Procedures Act (75 O.S. §250
et seq.
) and
				  the Administrative Rules on Rulemaking shall be retained in office for ten (10)
				  years and then retained in permanent storage for perpetuity.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-23 - Oklahoma Publications Clearinghouse transmittal forms

Current through Vol. 41, No. 20, July 1, 2024
Records of Oklahoma Publications Clearinghouse Form OPC 2 or
				  equivalents submitted along with shipments of publications to the Oklahoma
				  Department of Libraries shall be retained in office until no longer needed for
				  administrative purposes then retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-24 - Semiannual publications list

Current through Vol. 41, No. 20, July 1, 2024
Records of Oklahoma Publications Clearinghouse Form OPC 3 or
				  equivalents submitted twice a year to the Oklahoma Department of Libraries
				  shall be retained in office until no longer needed for administrative purposes
				  then retained or destroyed at the discretion of the Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-25 - Public relations file

Current through Vol. 41, No. 20, July 1, 2024
Copies of news releases and clippings, cassette recordings of
				  broadcast announcements, and other public relations materials shall be retained
				  in office until no longer needed for administrative purposes and then
				  permanently stored for perpetuity
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-26 - Patent files

Current through Vol. 41, No. 20, July 1, 2024
Records of patents and related correspondence pertaining to
				  inventions created by individuals in the employ of the OSBI shall be retained
				  in office until two (2) years after the patent is granted, then permanently
				  stored for perpetuity.
Added at 17 Ok Reg 2527,
				  eff 6-26-00
Oklahoma Administrative Code › Title 375 - Oklahoma State Bureau of Investiation › Chapter 8 - Records Retention and Destruction › Subchapter 3 - Administrative Records › Section 375:8-3-27 - Audit reports

Current through Vol. 41, No. 20, July 1, 2024
Reports of audits conducted by the OSBI, State of Oklahoma,
				  the Federal Government, or private auditing firms shall be retained in office
				  for ten (10) years, then retained or destroyed at the discretion of the
				  Director.
Added at 17 Ok Reg 2527,
				  eff 6-26-00