reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-27 - Records › Section 3361:30-27-02 - Records: policy on maintenance of and access to personnel records

Current through all regulations passed and filed through July 1, 2024
(A) Uniform
			 personnel records on all employees must be kept in a central records
			 responsibility site under the direction of the custodian of records. The
			 central records responsibility site will be in the human resources
			 department.
(B) Central records
			 responsibility site
Information included in the central site is that necessary for
				the business of the university including that which protects its legal and
				financial interests. Documents or data may be added to the central site records
				only by the custodian or his/her delegates and only when they pertain to
human resource
matters.
(C) Other records
Records other than those in the central records responsibility
				site are in the employee database maintained by the
employee records
management
system
and may also be
held in other administrative offices of the
				university
.
Any documents based on significant
human resources
changes such as reappointment,
				tenure and promotion should be added to the primary department office
				records.
Any other appropriate documents may be added to these records
				at the request of the employee of the administrator involved.
(D) Upon request by the employee, the
			 employee must be informed of the existence and location of the file in the
			 central records responsibility site as well as of other personnel records of
			 which that individual is subject. Access to and inspection of the files by the
			 individual employee shall be granted by appointment upon request. An employee
			 may obtain a copy of the data in the central records responsibility site at
			 cost.
The employee may challenge, in writing, the accuracy,
				relevance, timeliness, or completeness of information in the file. The
				custodian must investigate the challenge within a reasonable time, but not
				later than ninety days after receiving it. The custodian may attach the written
				challenge to the document in question, amend the document, or remove it from
				the file, and shall notify the employee, in writing, of the decision within the
				ninety-day period.
If the document is retained in the file, the employee shall be
				permitted to include in the file a brief statement of his or her position on
				the disputed information or a statement that information is in dispute. The
				employee may contest the decision as outline in the grievance procedure.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-28 - Retirement › Section 3361:30-28-01 - Retirement: definitions

Current through all regulations passed and filed through July 1, 2024
An employee whose university employment terminates shall be
				considered retired if the employee satisfies such age and/or service or
				disability criteria and receives the requisite approvals as set forth in a
				human resources policy established by the university.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-28 - Retirement › Section 3361:30-28-03 - Retirement: teachers insurance and annuity association or alternative benefits

Current through all regulations passed and filed through July 1, 2024
(A) All persons employed by the university
			 prior to July 1, 1977, who elected to continue to participate in the
			 grandfathered retirement plan shall make contributions thereto as provided for
			 in paragraph (B) of this rule. Persons entering into employment in positions
			 covered by the applicable law after June 30, 1977, or who were employed by the
			 university prior to July 1, 1977 but who elected to cease participation in the
			 grandfathered retirement plan, are required to participate and make
			 contributions to the state teachers retirement system of Ohio (STRS), the
			 public employees retirement system of Ohio (PERS) or the alternative retirement
			 plan (ARP), with eligibility and contributions as determined by regulations of
			 said retirement systems.
(B) The
			 university shall make periodic contributions to the grandfathered retirement
			 plan for each employee participating in said system as outlined in the 403(b)
			 grandfathered plan - plan document.
(C) The university shall make periodic
			 contributions to the alternative retirement plan for each employee who elected
			 to participate in the alternative retirement plan, at the same rate that would
			 have applied to such employee's position under the applicable state retirement
			 system (STRS or PERS) had the employee not elected to participate in the
			 alternative retirement plan.
(D)
			 When there is an increase in the percentage rate of contributions under the
			 state teachers retirement system (STRS) or the public employees retirement
			 system (PERS) as to employees covered by each such system, either on behalf of
			 the university, the employee, or both, then there shall be a parallel increase
			 in the contributions made by the university, the employee, or both, as the case
			 may be, as to employees covered by the grandfathered retirement plan or the
			 alternative retirement plan. Such increase shall be by the same percentage of
			 the employee's salary as is the increase in the contribution rate to the state
			 teachers retirement system (STRS) or the public employees retirement system
			 (PERS).
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-28 - Retirement › Section 3361:30-28-04 - Retirement: emeritus status

Current through all regulations passed and filed through July 1, 2024
(A)
								
			 Emeritus status of a faculty member, librarian or other
			 academic officer of the university is defined as a non-salaried, non-official
			 position and academic title of honor, usually corresponding to that held in the
			 last period of active academic service.
(B) Full professors, associate professors,
			 assistant professors, associate librarians, associate senior librarians, senior
			 librarians, deans and other academic administrative officers as determined by
			 the appropriate provost and the president shall be eligible for appointment to
			 emeritus status. Appointment to emeritus
			 status
			 shall be made through the same channels as regular appointments to active
			 status.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-28 - Retirement › Section 3361:30-28-05 - Retirement: conversion of unused sick leave (excluding employees represented by a collective bargaining unit)

Current through all regulations passed and filed through July 1, 2024
Any employee of the
				university of Cincinnati (excluding employees represented by a collective
				bargaining unit), at the time of retirement from active service, who are
				members of the "City Retirement System," the public employees retirement system
				(PERS), the "Grandfathered Retirement Plan" , the
				alternative retirement plan (ARP) or the state teachers retirement system
				of Ohio (STRS), meeting the age and service or disability requirements to be
				eligible for retirement under (TIAA) Rule 3362:30-
				28-01 of the Administrative Code, and with ten or more years of full- or
				part-time service with the university, the state or any of its political
				subdivisions, may elect to be paid in cash for
the value of the number of converted unused sick days not to
				exceed the lesser of thirty days or
one-fourth of the employee's
				unused accrued sick leave credit .
The employee's unused sick leave credit shall be reduced by
				one day for each day the employee elects to convert pursuant to this
				rule.
(A) Those full-time or
			 permanent part-time university administrators and nonacademic staff members
			 (excluding those represented by a collective bargaining unit), employed prior
			 to July 1, 1977 meeting the age and service or disability requirements
			 specified in paragraph (A) 
								of this rule , with twenty-five or more
			 consecutive years of full-time or permanent part-time service with the
			 university or the city of Cincinnati immediately preceding retirement, at the
			 time of retirement from active service, may elect to be paid in cash for
the value of the number of converted unused sick
			 days not to exceed
the lesser of sixty
			 days or one-half of the 
			 employee's unused accrued sick leave credit .
The employee's
			 unused sick leave credit shall be reduced by one day for each day the employee
			 elects to convert pursuant to this rule.
(B) Such payment shall
			 be based on the employee's rate of pay at the time of retirement.
(C) In
			 case of the death of an employee, this benefit shall be paid in accordance with
			 section 2113.04 of the Revised Code or
			 to the employee's estate.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-29 - Termination › Section 3361:30-29-02 - Termination policy for unrepresented nonprobationary unclassified employees in the university of Cincinnati employment system

Current through all regulations passed and filed through July 1, 2024
An unrepresented unclassified employee may be terminated from
				employment at any time subject to the following provisions:
(A) An employee shall be given notice prior
			 to termination as follows:
(1) No advance
			 notice is required for termination for cause of a non-probationary
employee.
(2)
O
ne month's notice is required for termination in cases
			 of program, grant or funding discontinuation, or expiration, financial exigency
			 and job abolishment due to financial exigency. Such terminations are not
			 grievable.
(3) Employees may also
			 be terminated
without cause
provided
			 they are given notice in accordance herewith.
For employees who entered the unclassified service prior to
				January 1, 1986, except as limited by paragraphs (A)(1) and (A)(2)
				 of this rule, after the conclusion of
				the probationary period, as the length of continuous service as a permanent
				employee of the university increases, the notice
				required will be extended one month each year of service up to three years.
				During the second year of service, a minimum of two months' notice is required.
				During the third year of service, a minimum of three months' notice is
				required. During the fourth year of service and thereafter, a minimum of six
				months' notice is required. Such terminations are not grievable.
For employees who entered the unclassified service on or after
				January 1, 1986, except as limited by paragraphs (A)(1) and (A)(2)
				 of this rule, after the conclusion of
				the probationary period, as the length of continuous service as a permanent
				employee of the university increases, the notice required will be extended one
				month each year of service up to six years. During the second year of service,
				a minimum of two months' notice is required. During the third year of service,
				a minimum of three months' notice is required. During the fourth year of
				service, a minimum of four months' notice is required. During the fifth year of
				service, a minimum of five months' notice is required. During the sixth year of
				service, and thereafter, a minimum of six months' notice is required. Such
				terminations are not grievable.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-02 - Time off from work: policy for investigatory and non- investigatory administrative leave

Current through all regulations passed and filed through July 1, 2024
(A)
								The following
			 rule applies to all employees except those employees covered by an agreement,
			 including a collective bargaining agreement.
(B)
								Investigatory
			 administrative leave:
(1)
									With the approval of the chief human resources officer
			 or designee in consultation with other appropriate university departments, an
			 employee may be placed on an investigatory administrative leave with pay when
			 an allegation of misconduct is made against an employee which requires that the
			 employee be removed from the worksite in order to maintain the health, safety
			 or welfare of that employee or others in the university community while the
			 allegations against the employee are investigated.
(2)
									The length of the
			 investigatory administrative leave shall not exceed the length of time
			 necessary to conduct a thorough investigation of the allegations. Such
			 investigations will be conducted promptly and will be completed as soon as
			 possible.
(3)
									If the employee is placed on an investigatory
			 administrative leave with pay, the university will continue to contribute its
			 portion of the cost of benefits during the leave.
(4)
									Unless otherwise
			 prohibited by rule or regulation, the university reserves the right to
			 discipline or dismiss the employee for any reason at any time during the
			 investigatory administrative leave.
(5).
			 When the investigation is completed, the organizational
			 unit along with the central human resources department, in conjunction with
			 other appropriate university departments, shall determine and take the
			 appropriate action.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-03 - Time off from work: for employee illness, injury or other medical reasons, including pregnancy-related conditions

Current through all regulations passed and filed through July 1, 2024
(A)
								Except where
			 specified, the following rule applies to all employees except those employees
			 covered by a collective bargaining agreement or an individual employment
			 agreement addressing this topic.
(B)
								Definitions
(1)
									The term "sick
			 time" as used in the university rules and the human resources policies refers
			 to those hours accrued on a per pay basis that can be used for reasons such as
			 illness, injury, or other medical reasons, including pregnancy-related
			 conditions, pursuant to this rule and applicable human resources
			 policies.
(2)
									The term "leave of absence" as used in the university
			 rules and the human resources policies refers to an absence of fifteen
			 consecutive calendar days or more. The leave is effective retroactively to the
			 first day of absence.
(3)
									The term "benefits" as used in the university rules and
			 the human resources policies includes but is not limited to the university's
			 medical, dental, long term disability, life insurance, and personal accident
			 insurance plans.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-04 - Time off from work: policy for educational leave

Current through all regulations passed and filed through July 1, 2024
(A) The following
			 rule applies to all employees except those employees covered by a collective
			 bargaining agreement addressing this topic.
(B) Leave of absence without pay may be
			 granted for a period of one year for purposes of education, training, or
			 specialized experience which would be of benefit to the university by improving
			 performance at any level. An extension of the leave may be granted for a period
			 not to exceed one additional year.
(C) Subject to benefit plan restrictions, the
			 university shall continue to contribute to its portion of the cost of
			 applicable benefits for a period not to exceed twelve months while the employee
			 is on an educational leave of absence without pay provided the employee makes
			 his or her contributions.
(D) All
			 rules regarding leave without pay,except duration, remain in effect
			 during an educational leave without pay.
Replaces: 3361:30-31-04
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-06 - Time off from work: policy for enrollment in classes during working hours for all employees

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees, except those
				employees covered by a collective bargaining agreement.
(A) University staff employees may be
			 permitted to enroll in academic courses during their scheduled working hours,
			 with the approval of the administrative unit head, dean or vice president to
			 whom they report.
(B) Time spent
			 attending such courses shall be in addition to an employee's normal work week.
			 For classified and unclassified non-exempt employees, an employee's normal work
			 week is defined as forty hours for full-time employees.
(C) All individuals enrolled in courses
			 during scheduled working hours are expected to fulfill their
			 assigned responsibilities and obligations.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-07 - Time off from work: holiday policy

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees except those
				employees covered by a collective bargaining agreement addressing this
				topic.
(A) A list of the
			 eleven
								
			 paid holidays which the university observes is published each year by the
			 university.
(B) Full-time employees
			 in an active pay status receive eleven paid holidays per year.
(C) Permanent part-time classified and
			 unclassified employees are entitled to holiday pay for that portion of any
			 holiday which they would normally have worked.
(D) If a university holiday occurs during a
			 period of paid sick or vacation time, the employee will not be charged for sick
			 or vacation time.
(E) Compensation
			 for classified and unclassified non-exempt employees who work during a holiday
			 is outlined in human resources policies and procedures.
(F) In accordance with divisions (F)(1) and
			 (F)(2) of section
			 124.14
			 of the Revised Code, this rule supersedes any portion of the Revised Code or
			 Administrative Code covering the same subject matter, including but not limited
			 to section
			 124.19
			 of the Revised Code.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-09 - Time off from work: policy regarding paid parental leave and leave for adoption and childrearing

Current through all regulations passed and filed through July 1, 2024
(A) The following rule applies to all
			 employees except those employees covered by a collective bargaining agreement
			 or an individual employment agreement addressing
			 this topic.
(B)
								Paid Parental Leave
(1)
									The human
			 resources department may create a policy establishing employee eligibility and
			 other requirements, limitations, and procedures for paid parental leave. Such
			 paid parental leave may not exceed a maximum period of six weeks from the date
			 of birth of an employee's child, placement of an employee's newly-adopted child
			 who is 17 years old or younger, or initiation of travel to secure custody of an
			 employee's newly-adopted child who is 17 years old or younger.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-12 - Time off from work: policy for personal leave of absence without pay for employees

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees except those
				employees covered by a collective bargaining agreement addressing this
				topic.
(A) Eligibility and approval
(1) An eligible employee may be granted a
			 personal leave of absence without pay, subject to approval by the employee's
			 supervisor/manager/director.
(2) All
			 accrued vacation time must be used before a personal leave of absence without
			 pay may be approved.
(3) The
			 request for personal leave of absence shall only be granted by the
			 supervisor/manager/director when the interest of the employee and the
			 university would best be served by the granting of this
			 leave.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-14 - Time off from work: policy for leave for family medical reasons

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees not represented by
				a collective bargaining agreement.
(A)
			 Eligibility and approval
(1) A leave of
			 absence for "family medical reasons" may be provided to an employee. For
			 purposes of this rule, a family medical reason is defined as caring for an
			 immediate family member who is ill. An immediate family member is defined as:
			 grandparents, brother, sister, brother-in-law, sister-in-law, daughter-in-law,
			 son-in-law, father, mother, father-in-law, mother-in-law, grandparent-in-law,
			 spouse, domestic partner, child, grandchild, legal guardian or other person who
			 stands in place of a parent (in loco parentis).
(2) All accrued sick leave/time must be
			 exhausted before leave without pay for family medical reasons may
			 begin.
(3) Leave for family medical
			 reasons and any extension of the leave must be approved in advance by the
			 employee's supervisor.
(4) If
			 applicable, the period of approved leave will be designated as FMLA when
			 appropriate and will be counted against the employee's FMLA leave balance up to
			 the full twelve weeks allowed.
(5)
			 When requesting leave/time under this rule for five or more workdays, the
			 employee must furnish a certification of healthcare provider form (CHCP)
			 certifying the need for absence. The CHCP must include an estimation of the
			 employee's expected date of return to work.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-15 - Time off from work: policy for military leave

Current through all regulations passed and filed through July 1, 2024
(A) The human resources department will issue
			 policies, procedures and practices establishing the processes through which
			 employees may request and receive military leaves with or without pay and
			 through which such employees shall be returned to work following such military
			 leaves.
(B) The human resources
			 department shall be responsible for monitoring requirements of the Uniformed
			 Services Employment and Re-Employment Rights Act (USERRA) as well as any other
			 relevant federal or state law or regulation dealing with military leave, and
			 shall develop written policies and procedures to keep the university in
			 compliance with all such laws and regulations.
Replaces: 3361:30-31-15
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-19 - Time off from work: policy for accrual of sick time for unclassified employees

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees except those
				covered by a collective bargaining agreement addressing this topic.
(A) Each full-time unclassified exempt
			 employee shall be entitled to one and twenty-five-hundredths days of sick time
			 per month in active pay status.
(B)
			 Each full-time unclassified non-exempt employee shall be entitled to four point
			 sixty hours per eighty hours in active pay status.
(C) Permanent part-time exempt employees
			 accrue sick leave prorated on the percentage of their full time
			 employment.
(D) Permanent part-time
			 non-exempt employees accrue sick leave prorated based on hours
			 worked.
(E) Sick time is not earned
			 for any pay period an employee is on leave without pay.
(F) An employee who transfers from employment
			 with the state of Ohio or any political subdivision of the state of Ohio shall
			 be credited with the unused balance of accumulated sick time, upon verification
			 from the agency.
(G) The previously
			 accumulated sick time of an employee who has been separated from state service
			 shall be credited to the employee upon reemployment in state service, provided
			 that such reemployment takes place within ten years of the date on which the
			 employee was last terminated from public service.
(H) Unused sick time may accrue without
			 limitation.
(I) In accordance with
			 divisions (F)(1) and (F)(2) of section
			 124.14
			 of the Revised Code, this rule supersedes any portion of the Revised Code or
			 Administrative Code covering the same subject matter.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-22 - Time off from work: policy for notification by employee for use of sick leave/time

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees, excluding faculty
				and librarians.
(A) When an employee
			 is unable to report to work, the employee must notify
his/her
immediate supervisor, or other
			 designated person not later than onehalf hour following the time the employee
			 is scheduled to report to work on the first day of absence and each day
			 thereafter.
(B) When an employee's
			 duties must be continuously performed
(an
			 operation which operates 24 hours a day, seven days a week, 365 days a
			 year)
,  the employee must notify the
			 
								supervisor or other designated person no less
			 than two hours before the time scheduled to report to work on the first day of
			 absence and each day thereafter.
(C) In the case of an extended illness
			 exceeding five consecutive workdays, the employee is required to report
			 additional absences to the immediate supervisor or other designated person. The
			 policy for notification is as follows:
(1) In
			 cases where institutionalization or hospitalization is required, the employee
			 shall be responsible for notifying the immediate supervisor, or other
			 designated person, upon admission and upon discharge.
(2) In cases where convalescence is required
			 at home, the employee must notify their immediate supervisor, or other
			 designated person, upon start and upon termination of convalescent
			 period.
(3) In all these instances
			 of extended illness, refer also to rule 3361:30- 31-23 of the Administrative
			 Code, "Time off from work: requirements for medical certification for use of
			 sickleave."
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-23 - Time off from work: requirements for medical certification for use of sick time

Current through all regulations passed and filed through July 1, 2024
The following rule
				applies to all employees, except those employees covered by a collective
				bargaining agreement addressing this topic.
(A)
			 The human resources department shall create policies and practices outlining
			 the circumstances under which all eligible employees shall:
(1) Submit a certificate from a licensed
			 health care professional describing the nature of the employee's or the
			 employee's immediate family member's condition. Such policies and practices
			 shall require that unless otherwise prohibited by state or federal law or
			 regulation (such as the Family and Medical Leave Act) an employee who requires
			 medical attention while absent on sick leave time shall provide a certificate
			 from a licensed health care professional stating the nature of the illness in
			 order to justify the use of sick time.
(2) Submit a certificate from a licensed
			 health care professional stating the employee's inability to work and the
			 probable date of recovery;
(3)
			 Submit a certificate from a licensed health care professional stating the
			 employee's ability to return to work and resume some or all the employee's job
			 duties.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-26 - Time off from work: medical examination

Current through all regulations passed and filed through July 1, 2024
(A) The following rule applies to all
			 employees, except those employees covered by a collective bargaining agreement
			 addressing this topic.
(B)
			 University employees may be required to undergo medical examinations as a
			 condition of employment in accordance with established written policies by the
			 human resources department. The policies and procedures shall comport and
			 comply with all applicable federal, state and locale statutes, rules and
			 regulations including the Americans with Disabilities Act (ADA).
Replaces: 3361:30-31-26
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-28 - Time off from work: vacation policy

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees, excluding
				classified part-time employees and those employees covered by a collective
				bargaining agreement addressing this topic.
(A) University employees accrue vacation
			 according to the terms of their employment. Vacation accrual schedules and
			 procedures shall be detailed in the human resources policies and procedures
			 and/or applicable collective bargaining agreements.
(B) Employees may carry over vacation credit
			 from year to year. For employees hired prior to January 1, 2015, the current
			 annual vacation accrual rate times three-point-three is the maximum amount of
			 vacation credit which an employee may carry at any given point in time, except as specified below. For employees hired on or
			 after January 1, 2015, the annual vacation accrual rate times one-and-one-half
			 is the maximum amount of vacation credit which an employee may carry forward at
			 any given point in time, except as specified below. Employees are not entitled
			 to accrue or to be paid for any vacation leave (time) beyond the maximum
			 credit.
Coaches and assistant coaches hired by the department of
				athletics on or after January 1, 1984, but before January 1, 2015, may not
				accrue or be paid for any vacation leave beyond a total of twenty-two days.
				Coaches and assistant coaches hired after January 1, 2015, may not accrue or be
				paid for any vacation leave beyond a total of twenty days.
(C) Management shall attempt to schedule
			 vacation period according to an employee's request: however, the needs and work
			 schedule of the university and the employing unit shall have
			 priority.
(D) Vacation up to the
			 specified maximum continues to accrue during paid leaves of absence.
(E) Upon separation from the university, an
			 employee is entitled to compensation for any accrued but unused vacation not in
			 excess of the maximum credit.
Replaces: 3361:30-31-28
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-31 - Time off From Work › Section 3361:30-31-29 - Time off from work: bereavement

Current through all regulations passed and filed through July 1, 2024
(A) The following rule applies to all
			 employees except those employees covered by a collective bargaining agreement
			 
								or an individual employment agreement that provides
			 contrary language.
(B)
			 Definitions:
(1) The term "bereavement" as
			 used in the university rules and the human resources policies refers to the
			 death of a member of the employee's immediate family.
(2) The term "immediate family" shall be
			 defined as: grandparents, brother, sister, brother-in-law, sister-in-law,
			 daughter-in-law, son-in-law, father, mother, grandparent-in-law, father-in-law,
			 mother-in-law, spouse, domestic partner, child, grandchild, legal guardian or
			 person who stands in place of a parent (in loco parentis).
			 "Immediate family" also includes the brother, sister,
			 daughter, son, grandparent, grandchild, father or mother of a domestic
			 partner.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-35 - Work Hours › Section 3361:30-35-01 - Work hours: policy for flexible work hours

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees except those
				covered by a collective bargaining agreement addressing this topic:
At the discretion of each vice president, flexible working
				hours may be instituted both to assist employees in their personal planning and
				to maintain productivity.
The human resources department will issue one or more policies
				establishing the practices and procedures through which departments may
				implement flexible working hours pursuant to this rule.
Replaces: 3361:30-35-01
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-3 - Student Organizations › Section 3361:40-03-01 - Student organizations: policies

Current through all regulations passed and filed through July 1, 2024
(A)
								Registered
			 student organizations:
(1)
									Students are permitted to organize, join, and hold
			 office in associations for their common interests. To benefit from the
			 privileges granted to student organizations as enumerated in this rule, a
			 student organization must be a registered student organization. A registered
			 student organization is a group of university students who unite to promote or
			 celebrate a common interest and have registered as a student organization with
			 the center for student involvement.
(2)
									The vice
			 president for student affairs, or designee, may establish in consultation with
			 the office of general counsel written procedures governing the registration
			 process for organizations seeking registered student organization status, and
			 written procedures governing the operation of registered student organizations.
			 Written procedures must be consistent with this rule.
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-5 - Conduct, Rights and Responsibilities › Section 3361:40-05-02 - Conduct, rights and responsibilities: joint statement on rights and freedoms of students

Current through all regulations passed and filed through July 1, 2024
As a guide to the interpretation and implementation of rights
				and responsibilities set forth in rule 3361:40-5-01 of the Administrative Code,
				the university hereby adopts in principle the "1967 Joint Statement on Rights
				and Freedoms of Students" endorsed by the "American Association of University
				Professors," the "National Association of Student Personnel Administrators,"
				the "National Association of Women Deans and Counselors," and the "United
				States National Student Association."
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-5 - Conduct, Rights and Responsibilities › Section 3361:40-05-03 - Conduct, rights and responsibilities: statement of student conduct, policies and procedures

Current through all regulations passed and filed through July 1, 2024
(A) Article 1. General provisions.
(1) Section
			 1.01.
			 Goals and policies.
(a) The primary concern
			 of the university of Cincinnati is education. As a consequence, the university
			 attempts to provide for students an environment that is conducive to academic
			 endeavor, social and personal growth, and individual self-discipline. Such a n
			 environment should encourage and protect free intellectual inqui ry, including
			 the examination of unorthodox or controversial ideas.
(b) In a university, the paramount value
			 involved in student conduct should be self -governance with each student
			 bearing the responsibility for his/her own behavior. Although it is thus
			 assumed that students are mature and responsible individuals and that the
			 university does not occupy a parental role, formal disciplinary sanctions
			 nonetheless may be imposed whenever student conduct interferes with the
			 university's duty to afford its members an opportunity to attain educational
			 and other stated institutional objectives. In pursuance of the goals of the
			 university, disciplinary policies, procedures, and standards should be
			 primarily educational rather than punitive in nature and should be consistent
			 with both the customs of a free society and the nature and function of an
			 institution of higher learning.
(c)
			 When a student has been arrested for the violation of penal statute or
			 ordinance, the university reserves the right to initiate judicial review in
			 accordance with the student code of conduct and review that individual's status
			 as a student. The university will be prepared to apprise students of sources of
			 legal counsel and offer other assistance and, in addition, will cooperate with
			 leg al agencies and other organizations in any program for the rehabilitation
			 of the student.
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-5 - Conduct, Rights and Responsibilities › Section 3361:40-05-04 - Conduct, rights and responsibilities: policies governing conduct

Current through all regulations passed and filed through July 1, 2024
State law in Ohio requires the trustees of any university that
				receives state funds to regulate the use of its facilities and the conduct of
				those who use them in such a manner that the university "may pursue its
				educational objectives and programs in an orderly manner." Since the board of
				trustees of the university of Cincinnati in its bylaws has delegated authority
				in all matters of discipline within the university to the president, in
				compliance with the law, the board has adopted the following
				resolutions:
(A) That such delegation
			 be reaffirmed and that the president be directed to see the continuing
			 development and review of appropriate regulations relating to the conduct of
			 students, faculty, staff, employees, and visitors, and to procedures for
			 implementing these regulations so that the university may pursue its
			 educational objectives in an orderly manner.
(B) That this board hereby also adopts and
			 reaffirms the existing relevant policies, namely:
(1) That the administrative and academic
			 regulations of the university shall be formulated by the appropriate
			 authorities to whom this responsibility has been delegated and shall be
			 published in the several official university publications such as catalogs,
			 bulletins, and handbooks;
(2) That
			 these regulations shall uphold the freedom of each individual within the
			 university in matters of speech, learning, inquiry, hearing, and peaceable
			 assembly-such freedom of any individual(s) to be limited only by consideration
			 of the equally important right of other individuals;
(3) That any violation of these regulations
			 or of any municipal, state, or federal laws, or any disruption or interference
			 with the university's attainment of its educational objectives, or any
			 interference with the right of others within the university community to pursue
			 teaching, study, research, learning, and administrative functions shall be
			 considered misconduct; and
(4) That,
			 in case of misconduct, appropriate disciplinary or legal action
(5) shall be taken promptly by the president
			 or his delegate(s) to restore the rights of all members of the faculty, student
			 body, and public to pursue their legitimate university-oriented
			 endeavors.
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-01 - Financial aid: short term loans

Current through all regulations passed and filed through July 1, 2024
(A) A short term loan may be granted for
			 university related student needs.
(B) The due
			 date will be the first day of the fourth month
			 from the loan disbursement date, and the total
			 amount borrowed must not exceed the amount established by the
			 president.
(C) An administrative
			 service fee shall be assessed for any loan exceeding five hundred dollars.
(D) No interest shall be charged if the loan
			 is repaid on or before the due date; if not paid as scheduled, a penalty of
			 three-fourths pe rcent per month (nine per cent annum) will be charged from the
			 due date until paid in full. In addition, service
			 indicator (noting the delinquency) will be imposed against the student's
			 university records.
(E) The
			 applicant must meet the minimum age requirement of eighteen years of age, set
			 by the state of Ohio.
(F) The
			 applicant must be a registered student with the university of Cincinnati
			 pursuing a degree program and enrolled half-time or
			 greater for the term.
(G) A
			 loan should be denied if the applicant has a delinquent obligation owed to the
			 university of Cincinnati or if the applicant has a past due loan.
(H) Repayment of such loans should not be
			 based on income from financial aid currently being received.
(I) The president of the university shall
			 have the authority to develop administrative guidelines and procedures to
			 implement this policy, including such matters as the maximum dollar amount of
			 all short term loans and the administrative service fee assessed such short
			 term loans. The president may delegate the authority granted by this
			 paragraph.
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-11 - Financial aid: applications and sources

Current through all regulations passed and filed through July 1, 2024
The university of Cincinnati student financial aid program
				attempts to provide financial assistance to each student who files a timely
				application and demonstrates financial need. The student financial aid office
				administers designated federal, state, university and other agency financial
				aid programs according to established policies and regulations. These
				procedures, regulations and applications for financial aid are available in the
				student financial aid office.
Amends: Rule 3361:40-13-11 of the Administrative Code.
Replaces: 3361:40-13-11
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-12 - Financial aid: verification of applicant's information

Current through all regulations passed and filed through July 1, 2024
(A) Students (and
			 parents of dependent students) must certify that all information provided on
			 financial aid forms is true and complete to the best of their knowledge, and
			 agree to give proof of the information if required to do so by the university
			 of Cincinnati and/or the U.S. department of education. Required documentation
			 may include, but is not limited to, copies of federal and state tax
			 returns.
(B) Students will be
			 notified of any changes in their financial aid award which may result from the
			 verification process.
Replaces: Former Rule 3361:40-13-12 of the Administrative
				Code
Replaces: 3361:40-13-12
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-13 - Financial aid: authorization of aid

Current through all regulations passed and filed through July 1, 2024
Responsibility.
Financial aid awards are made by the student financial aid office, or the individual
				college offices. Financial aid may take the form of loans, grants,
				scholarships, remissions, deferred tuition payment and support from outside
				sponsors. The student financial aid office is responsible for
				issuing credits and/or check to students for their authorized financial
				aid.
Amends: Rule 3361:40-13-13 of the Administrative Code.
Replaces: 3361:40-13-13
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-14 - Financial aid: expense money

Current through all regulations passed and filed through July 1, 2024
(A) When a
			 student's financial aid (includes grants and
			 loans) is greater than the amount needed to pay university tuition and
			 fees, any remaining aid funds shall be disbursed to the student in accordance
			 with this rule and in compliance with federal
			 regulations.
(B) All students
			 who are eligible to receive aid funds for educational related expenses shall receive up to
			  one
			 hundred percent of the credit balance amount recorded on their account in
			 an initial disbursement. The timing and distribution of
			 credit balance refunds shall be approved by
			 the vice president for finance.
(C)
			 Any portion of financial aid remaining after the initial disbursement described
			 in paragraph (B) of this rule shall be dispersed during the
			 term subject to adjustments based on the student's enrollment status
			 prior to disbursement.
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-13 - Financial Aid › Section 3361:40-13-15 - Financial aid: standards of satisfactory academic progress (including M.D. majors in the college of medicine)

Current through all regulations passed and filed through July 1, 2024
The university of Cincinnati student financial aid office shall
				establish and maintain a policy that complies with regulations issued by the
				U.S. department of education and the state of Ohio relating to satisfactory
				academic progress and student eligibility for financial aid. The university of
				Cincinnati student financial aid office shall, in addition, monitor student
				records to ensure compliance with that policy. The policy shall be distributed
				annually to aid applicants by that office and shall be published on the student
				financial aid web site or through some other medium that is readily accessible
				to the students and the public. The text and effective date of each amendment
				to the academic progress policy shall be maintained by the student financial
				aid office in an archive for a period of not less than ten years.
Replaces: 3361:40-13-15
Ohio Administrative Code › Title 3361:40 - Students › Chapter 3361:40-15 - International Students › Section 3361:40-15-12 - International students: admission and english requirements

Current through all regulations passed and filed through July 1, 2024
(A) Official
			 application. A formal and complete application for admissions must be completed
			 by the prospective student and submitted to the appropriate admission office. A
			 complete application is defined as fully responding to all questions included
			 on the application and all supporting documents required by the specific
			 program (i.e. official transcripts, writing samples, applicable test scores) in
			 accordance with published deadlines.
(B) Official transcripts. Officials
			 transcripts from all secondary schools, colleges and universities attended must
			 be submitted directly from the institution. Photo copies of original documents
			 must bear the signature of the registrar or other authorizing entity and the
			 seal of the issuing institution. All documents not issued in english must be
			 accompanied by notarized english translations.
(C) Test scores:
(1) Graduate students: graduate applicants
			 should plan to take the "Graduate Record Exam" (CRE). Although not required for every academic
			 program, it is used in determining financial aid awards.
(2) College of business graduate students:
			 applicants for the graduate programs in the college of business are required to
			 take the "Graduate Management Admission Test" (GMAT).
(3) Undergraduate students: the results of
			 the "American College Test" (ACT) or the "Scholastic Aptitude Test" (SAT) are
			 required for all freshmen undergraduate applicants. If freshmen applicants have
			 difficulty arranging to take one of these examinations during the application
			 process, they should contact the undergraduate admission office for waiver
			 options. To assure appropriate placement, all undergraduate students are
			 subject to english placement tests during new student orientation.