reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-18 - Primary data elements

Current through all regulations passed and filed through July 1, 2024
The primary data elements used in the UCC information
				management system are the following.
(A) Identification numbers.
(1) Each initial financing statement is
			 identified by its file number. Identification of the initial financing
			 statement is permanently associated with the record maintained for UCC
			 records in the UCC information management system. A record is created in the
			 UCC information management system for each initial financing statement and all
			 information comprising such record is maintained in the system.
(2) A UCC record other than an initial
			 financing statement is identified by a unique file number assigned by the
			 filing office. In the UCC information management system, records of all UCC
			 records other than initial financing statements are linked to the record of
			 their related initial financing statement.
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-19 - Individual debtor names

Current through all regulations passed and filed through July 1, 2024
For purposes of this rule, an
				"individual debtor name" is any name provided as a debtor name in a UCC record
				in a format that identifies the name as that of a debtor who is an individual,
				without regard to the nature or character of the name or to the nature or
				character of the actual debtor.
(A)
								Individual name
			 fields.
Individual debtor names are stored in
				data fields that include only the individual debtor names, and not organization
				debtor names. Separate data entry fields are established for surnames (last or
				family names), first personal names (given), and additional name(s)/initial(s)
				of individuals. The name of a debtor with a single name (e.g., "Cher") is
				treated as a surname and shall be entered in the individual surname field. The
				filing office assumes no responsibility for the accurate designation of the
				components of a name but shall accurately enter the data in accordance with the
				filer's designations.
(B)
								Titles, prefixes
			 and suffixes.
Titles, prefixes (e.g. "Ms.") and
				suffixes or indications of status (e.g. "M.D.") are not typically part of an
				individual debtor's name. Suffixes used to distinguish between family members
				with identical names (e.g., "JR.") should be provided in the suffix field.
				However, if the suffix appears on a [driver's license] used as the source of an
				individual name, then the filer should consider also providing the name as a
				separate individual debtor with the suffix included in the surname field.
				Regardless of how provided, when entering a "name" into the UCC information
				management system, the filing office shall enter the data exactly as they
				appear.
(C)
								Extended debtor name field.
The filing office shall not refuse to
				accept an initial financing statement that lacks debtor information in item 1
				and/or item 2 if the record includes an addendum that provides debtor
				information in item 10.
(D)
								Truncation -
			 individual names. Personal name fields in the UCC information management system
			 are fixed in length. Although filers should continue to provide full names on
			 their UCC records, a name that exceeds the fixed length is entered as presented
			 to the filing office, up to the maximum length of the data entry field. The
			 lengths of data entry name fields are as follows:
(1)
									Surname: one
			 hundred characters.
(2)
									First personal name: one hundred
			 characters.
(3)
									Additional name(s)/initial(s): one hundred
			 characters.
(4)
									Suffix: ten characters.
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-20 - Organization debtor names

Current through all regulations passed and filed through July 1, 2024
For purposes of this chapter, an
				"organization debtor name" is any name provided as a debtor name in a UCC
				record in a format that identifies the name as that of a debtor who is an
				organization, without regard to the nature or character of the name or to the
				nature or character of the actual debtor.
(A)
								Single
			 field.
Organization debtor names are stored in
				files that include only organization debtor names and not individual debtor
				names. A single field is used to store an organization debtor
				name.
(B)
								Truncation--organization names.
The organization debtor name field in
				the UCC information management system is fixed in length. The maximum length is
				four hundred characters. Although filers should continue to provide full names
				on their UCC records, a name that exceeds the fixed length is entered as
				presented to the filing office, up to the maximum length of the organization
				debtor name field.
Replaces: 111-11-33
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-21 - Collateral being administered by a decedent's personal representative

Current through all regulations passed and filed through July 1, 2024
The debtor name to be provided on a
				financing statement when the collateral is being administered by a decedent's
				personal representative is the name of the relevant decedent. In order for the
				UCC information management system to function in accordance with the usual
				expectations of filers and searchers, the filer should provide the debtor name
				as an individual debtor name. However, the filing office shall enter data
				submitted by a filer in the fields designated by the filer exactly as it
				appears in such fields.
Replaces: 111-11-34
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-22 - Collateral held in a trust

Current through all regulations passed and filed through July 1, 2024
The debtor name to be provided when the
				collateral is held in a trust that is not a registered organization is the name
				of the trust as set forth in its organic record(s), if the trust has such a
				name or, if the trust is not so named, the name of the trust's settlor or
				testator. In order for the UCC information management system to function in
				accordance with the usual expectations of filers and searchers, the name of a
				trust or the name of a settlor or testator that is an organization should be
				provided as an organization debtor name, and the name of a settlor or testator
				who is an individual should be provided as an individual debtor name, in each
				case without regard to the nature or character of the debtor. Notwithstanding
				the foregoing, the filing office shall enter data submitted by a filer in the
				fields designated by the filer exactly as it appears in such
				fields.
Replaces: 111-11-35
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-23 - Initial financing statement

Current through all regulations passed and filed through July 1, 2024
Upon the filing of an initial financing
				statement the status of the parties and the status of the financing statement
				shall be as follows.
(A)
								Status of secured party.
Each secured party named on an initial
				financing statement shall be a secured party of record, except that if the UCC
				record names an assignee, the secured party/assignor shall not be a secured
				party of record and the secured party/assignee shall be a secured party of
				record.
(B)
								Status of debtor.
Each debtor name provided by the
				initial financing statement shall be indexed in the UCC information management
				system and shall remain on the record in accordance with division (G) of
				section
				 1309.519 
				of the Revised Code.
(C)
								Status of
			 financing statement.
A lapse date shall be calculated, five
				years from the file date, unless (1) the initial financing statement indicates
				as provided in paragraph (H) of rule 111:1-3-02 of  the Administrative Code that it is filed with respect to a public-financing transaction or a manufactured-home transaction, in which case the lapse date shall be thirty years from the file date, or (2) the initial financing statement indicates as provided in paragraph (H) of rule 111:1-3-02 of  the Administrative Code that it is filed against a transmitting utility, in which case there shall be no lapse date. The lapse date for a financing statement filed on February twenty-ninth shall be the March first in the fifth year following the year of the filing date.
Replaces: 111-11-36
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:  130.519
Prior Effective Dates: 7/3/01
				(Emer.), 9/20/01, 1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-24 - Amendments generally

Current through all regulations passed and filed through July 1, 2024
Upon the filing of an amendment the
				status of the parties shall be unchanged, except that in the case of an
				amendment that adds a debtor or a secured party, the new debtor or secured
				party shall be added to appropriate index and associated with the record of the
				financing statement in the UCC information management system, and an amendment
				that designates an assignee shall cause the assignee to be added as a secured
				party of record with respect to the affected financing statement in the UCC
				information management system. Notwithstanding the filing of an amendment that
				deletes a debtor or a secured party from a financing statement, no debtor or
				secured party of record is deleted from the UCC information management system.
				A deleted secured party will still be treated by the filing office as a secured
				party of record as the filing office cannot verify the effectiveness of an
				amendment. Except in the case of a continuation statement, the filing of an
				amendment does not affect the status of the financing statement.
Replaces: 111-11-37
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.512,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-25 - Continuation statement

Current through all regulations passed and filed through July 1, 2024
(A)
								Continuation of
			 lapse date.
Upon the timely filing of one or more
				continuation statements by any secured party(ies) of record, the lapse date of
				the financing statement shall be postponed for five years. The lapse date is
				postponed once notwithstanding the fact that more than one continuation
				statement is filed within a given six-month period prior to a lapse date.
				Notwithstanding the immediate postponement of the lapse date with respect to
				one or more secured parties of record who file timely a continuation statement
				within a given six-month period prior to a lapse date, such lapse date remains
				effective solely for purposes of determining whether or not a subsequent
				continuation statement filed in the same six-month period is
				timely.
(B)
								Status.
The filing of a continuation statement
				shall have no effect upon the status of any party to the financing statement or
				upon the status of the financing statement.
Replaces: 111-11-39
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.515,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-26 - Termination

Current through all regulations passed and filed through July 1, 2024
The filing of a termination statement
				shall have no effect upon the status of any party to the financing statement or
				upon the status of the financing statement.
Replaces: 111-11-40
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.513,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-27 - Information statement

Current through all regulations passed and filed through July 1, 2024
The filing of an information statement
				shall have no effect upon the status of any party to the financing statement,
				the status of the financing statement or the information maintained in the UCC
				information management system.
Replaces: 111-11-41
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-28 - Filing office staement

Current through all regulations passed and filed through July 1, 2024
A filing office statement affects the
				status of parties and of the relevant financing statement as provided in the
				corrective action described as having been taken in the filing office
				statement.
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-29 - Procedure upon lapse

Current through all regulations passed and filed through July 1, 2024
If there is no timely filing of a
				continuation with respect to a financing statement, the financing statement
				lapses on its lapse date but no action is then taken by the filing
				office.
Replaces: 111-11-42
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.515,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-30 - Removal of record

Current through all regulations passed and filed through July 1, 2024
A financing statement must remain in
				the searchable index within the UCC information management system until at
				least one year after it lapses. On or after the first anniversary of such
				lapse, the financing statement and all related UCC records may be removed from
				the searchable indexes or from the UCC information management
				system.
Transmitting utilities.
A financing statement that indicates a
				debtor is a transmitting utility must remain in the searchable index within the
				UCC information management system until at least one year after it is
				terminated with respect to all secured parties of record. On or after the first
				anniversary of the termination date of the last remaining secured party of
				record, the financing statement may be removed from its searchable index or
				from the UCC information management system.
Replaces: 111-11-43
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates:
				01/07/2011
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-31 - Archives-general

Current through all regulations passed and filed through July 1, 2024
(A)
								Paper UCC documents.
Paper UCC documents are maintained for
				five years after date of receipt.
(B)
								Databases.
Electronic data is stored in a
				searchable index. Data in the searchable indexes shall be removed from the UCC
				information managements system on or after the one year anniversary of the
				financing statement lapse date. The data will no longer be maintained by the
				filing office in the UCC information management system.
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.522
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-32 - Errors of the filing office

Current through all regulations passed and filed through July 1, 2024
The filing office may correct data
				entry and indexing errors of filing office personnel in the UCC information
				management system at any time. If a correction is made to a record of a
				financing statement the filing office shall associate with the record of the
				financing statement in the UCC information management system a filing office
				statement on the date that the corrective action was taken providing the date
				and an explanation of the correction.
Replaces: 111-11-50
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.517,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-33 - Data transfer

Current through all regulations passed and filed through July 1, 2024
Data provided in
				electronic form is transferred to the UCC information management system exactly
				as submitted by the remitter.
Effective:
				2/2/2020
Five Year Review (FYR) Dates:
				1/15/2021
Promulgated Under:
				 119.03
Statutory
				Authority: R.C.  1309.526
Rule
				Amplifies: R.C.  1309.519
Prior
				Effective Dates: 07/03/2001 (Emer.), 09/20/2001, 01/07/2011,
				01/25/2016
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-34 - Verification of data

Current through all regulations passed and filed through July 1, 2024
Data entry
				performed by remitters with respect to electronically filed UCC records is the
				responsibility of the remitter and is not verified by the filing office.
Effective:
				2/2/2020
Five Year Review (FYR) Dates:
				1/15/2021
Promulgated Under:
				 119.03
Statutory
				Authority: R.C.  1309.526
Rule
				Amplifies: R.C.  1309.519
Prior
				Effective Dates: 07/03/2001 (Emer.), 09/20/2001, 01/07/2011,
				01/25/2016
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-35 - Notice of bankruptcy

Current through all regulations passed and filed through July 1, 2024
The filing office shall take no action
				upon receipt of a notification, formal or informal, of a bankruptcy proceeding
				involving a debtor named in the UCC information management system.
Replaces: 111-11-52
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 111.24,
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.),
				9/20/01.
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-36 - Redaction of certain information

Current through all regulations passed and filed through July 1, 2024
The filing office is obligated to
				redact certain information from the information it provides to searchers and
				bulk data purchasers in accordance with applicable privacy and identity theft
				protection laws. Such information should not be included in UCC records and
				will be redacted in accordance with such laws.
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.520
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-37 - General requirements

Current through all regulations passed and filed through July 1, 2024
The filing office maintains records for
				public inspection in a searchable index within the UCC information management
				system for public inspection. Records will be retrievable by the name of the
				debtor or by the file number of the related initial financing statement, and
				each record related to an initial financing statement is retrieved with the
				initial financing statement using either retrieval method.
Replaces: 111-11-60
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.519
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/7/11
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-38 - Search requests-required information

Current through all regulations passed and filed through July 1, 2024
Search requests shall include the
				following:
(A)
								Name searched.
A search request must set forth the
				name of the debtor to be searched using designated fields for organization name
				or individual surname, first personal name and additional name(s)/initial(s). A
				search request will be processed using the data and designated fields exactly
				as submitted, including the submission of no data in a given field, without
				regard to the nature or character of the debtor that is subject of the
				search.
(B)
								Requesting party.
The name and address of the person to
				whom the search results is to be sent.
(C)
								Fee.
The appropriate fee described in
				section
				 1309.525  of the
				Revised Code shall be tendered by a method described in rule 111:1-3-07 of  the Administrative Code.
Replaces: 111-11-61
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.506,
				 1309.519,
				 1309.522,
				 1309.523
Prior Effective Dates: 7/3/01 (Emer.), 9/20/01,
				1/1/07
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-39 - Search requests-optional information

Current through all regulations passed and filed through July 1, 2024
Search requests may include the following:
(A) Copies.
The request may limit the copies of UCC records that would
				normally be provide with a search report by requesting that no copies be
				provided.
(B) Scope of
			 search.
A search request may ask for a search that reports all records
				or all unlapsed records from the UCC information management system's searchable
				index.
(C) Mode of delivery.
A search request will be delivered through the UCC
				information management system.
Effective:
				2/2/2020
Five Year Review (FYR) Dates:
				1/15/2021
Promulgated Under:
				 119.03
Statutory
				Authority: R.C.  1309.526
Rule
				Amplifies: R.C.  1309.506,
				 1309.519,
				 1309.522,
				 1309.523
Prior
				Effective Dates: 07/03/2001 (Emer.), 09/20/2001, 01/07/2011,
				01/25/2016
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-41 - Changes in standard logic

Current through all regulations passed and filed through July 1, 2024
If the filing office changes its
				standard search logic or the implementation of its standard search logic in a
				manner that could alter search results, the filing office shall provide prior
				public notice of such change.
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1309.526
Rule Amplifies:
				 1309.506,
				 1309.523
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-42 - Search responses

Current through all regulations passed and filed through July 1, 2024
Responses to a search request shall
				include the following:
(A)
								Copies.
Copies of all UCC records retrieved by
				the search unless only limited copies are requested by the searcher. Copies
				will reflect any redaction of personal identifying information required by
				law.
(B)
								Introductory information.
A filing office shall include the
				following information with a UCC search response:
(1)
									Filing office
			 identification.
Identification of the filing office
				providing the search response.
(2)
									Unique search
			 report identification number.
Unique number which identifies the
				search report.
(3)
									Report date and time.
The date and time the report was
				generated.
(4)
									Through date and time.
The date and time at or prior to which
				a UCC record must have been filed with the filing office in order for it to be
				reflected on the search.
(5)
									Certification
			 language.
The following certification language:
				The search results from the records of the office of the secretary of state
				based upon the search information you submitted as described in the search
				criteria section in this rule.
(6)
									Scope of
			 search.
All/Unlapsed.
(7)
									Name
			 provided.
Name as provided by
				searcher.
(8)
									Copies.
Types of copies requested.
(9)
									
			 Report.
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-4 - Electronic Filing › Section 111:1-4-01 - Purpose

Current through all regulations passed and filed through July 1, 2024
The purpose of these rules is to permit
				the filing by electronic means of transmission ("electronic means") any form
				prescribed by the Ohio secretary of state under Title 17 or Chapter 1329. of
				the Revised Code (a "form").
Replaces: 11-21-01
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 111.15
Statutory Authority:
				 111.23(C)
Rule Amplifies:
				 111.23(C)
Prior Effective Dates:
				11/12/2012
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-4 - Electronic Filing › Section 111:1-4-02 - Electronic signature for business services filings

Current through all regulations passed and filed through July 1, 2024
(A)
								No person or entity shall file a form by electronic
			 means until that person or entity receives from the Ohio secretary of state's
			 office a user name, password, and electronic signature for that purpose. The
			 term "electronic signature" shall have the meaning set forth in division (H) of
			 section
			  1306.01  of the
			 Revised Code.
(B)
								The combination of user name, password, and electronic
			 signature constitutes the electronic signature of each person or entity that
			 files a form by electronic means.
Replaces: 111-21-02
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 111.15
Statutory Authority:
				 111.23(C)
Rule Amplifies:
				 111.23(C)
Prior Effective Dates: 11/12/12
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-4 - Electronic Filing › Section 111:1-4-03 - Acknowledgment of business serivces form filed by electronic means

Current through all regulations passed and filed through July 1, 2024
(A)
								A form that is filed by electronic means shall be filed
			 by using an on-line application that is linked to the secretary of state's
			 internet home page.
(B)
								The secretary of state shall immediately acknowledge
			 each form filed through the on-line application by notifying the filer when the
			 form is successfully submitted. Submitted forms may be subject to further
			 review by the secretary of state's office.
(C)The secretary of
			 state's method of preserving forms filed by electronic means is to store all
			 such forms in a database maintained by the secretary of state.
Replaces: 111-21-03
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 111.15
Statutory Authority:
				 111.23(C)
Rule Amplifies:
				 111.23(C)
Prior Effective Dates:
				11/12/2012
Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-4 - Electronic Filing › Section 111:1-4-04 - Submission of additional information when filing business services forms by electronic means

Current through all regulations passed and filed through July 1, 2024
Any person or entity that wishes to
				submit additional information with a form filed by electronic means shall do so
				by one of the following two methods:
(A)
								By sending a
			 paper copy of the additional information to the secretary of state's office.
			 This copy shall be filed or postmarked no later than the date the form is
			 required to be filed under Title 17 or Chapter 1329. of the Revised
			 Code.
(B)
								By uploading a copy of the additional information into
			 the secretary of state's online application using the upload attachment
			 function in the application. This copy shall be uploaded no later than the date
			 the form is required to be filed under Title 17 or Chapter 1329. of the Revised
			 Code.
Replaces: 111-21-04
Effective:
				1/25/2016
Five Year Review (FYR) Dates:
				01/15/2021
Promulgated
				Under:
				 111.15
Statutory Authority:
				 111.23(C)
Rule Amplifies:
				 111.23(C)
Prior Effective Dates: 11/12/12
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-01 - Scope

Current through all regulations passed and filed through July 1, 2024
Rules set forth in Chapters 111:2-1 to 111:2-5 of the
				Administrative Code are issued by the Ohio secretary of state to implement
				Ohio's campaign finance laws.
The rules set forth in Chapters 111:2-1 to 111:2-5 of the
				Administrative Code shall apply to the nomination or election of candidates
				, the circulator or committee in charge of an
				initiative or referendum petition, or support for or opposition to ballot
				issues in state and local elections. Nothing in those rules shall be construed
				as limiting or regulating federal elections, and those committees, parties,
				candidates, or funds when they participate in such federal elections.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-02 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in Chapter 3517. of the Revised
				Code and in rules set forth in Chapters 111:2-1 to 111:2-5 of the
				Administrative Code:
(A) In-kind
			 contribution includes the provision of goods or services without charge or at a
			 charge which is less than the usual and normal charge for such goods or such
			 services. If goods or services are provided at less than the usual and normal
			 charge, the amount of the in-kind contribution is the difference between the
			 usual and normal charge for the goods or services at the time of the
			 contribution and the amount charged the committee, party or fund.
(B) "Usual and normal charge for goods" means
			 the price of those goods in the market from which they ordinarily would have
			 been purchased at the time of the contribution; and "usual and normal charge
			 for services", other than those provided by an unpaid volunteer, means the
			 hourly or piecework charge for the services at a commercially reasonable rate
			 prevailing at the time the services were rendered.
(C) "Membership association" means a
			 membership organization, trade association, cooperative, corporation without
			 capital stock, political contributing entity, or a local, national or
			 international labor organization that has all or a majority of the following
			 characteristics:
(1) Is composed of members,
			 some or all of whom are vested with the power and authority to operate or
			 administer the association, pursuant to the association's articles, bylaws,
			 constitution, or other formal organizational documents;
(2) Expressly states the qualifications and
			 requirements for membership in its articles, bylaws, constitution, or other
			 formal organizational documents;
(3) Makes its articles, bylaws, constitution,
			 or other formal organizational documents available to its members upon
			 requests;
(4) Expressly solicits
			 persons to become members;
(5)
			 Expressly acknowledges the acceptance of membership, such as by sending a
			 membership card or including the member's name on a membership newsletter
			 list.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-04 - Name of the committee

Current through all regulations passed and filed through July 1, 2024
(A) In accordance with division (D) of
			 section
			 3517.10
			 of the Revised Code, the name of each candidate's campaign committee shall
			 include on the "Designation of Treasurer" form at least the last name of the
			 candidate who authorized such committee.
(B) The campaign committee authorized by the
			 pair of candidates jointly seeking the offices of governor and lieutenant
			 governor shall include at least the last name of each candidate authorizing the
			 campaign committee.
(C) A political
			 action committee formed pursuant to Ohio law shall include the name of its
			 sponsoring organization, if any, in the name listed on the
			 "Designation of Treasurer" form. A committee established by a corporation or
			 labor organization which has a number of subsidiaries need not include the name
			 of each subsidiary in its name. Similarly, a committee established by a
			 subsidiary need not include in its name the name of its parent or another
			 subsidiary of its parent. For purposes of this rule, sponsoring organization
			 means a corporation, nonprofit corporation, or labor organization that
			 establishes or administers a political action committee or a separate
			 segregated fund pursuant to section
			 3517.082
			 of the Revised Code.
(D) A labor
			 organization that establishes a political contributing entity pursuant to Ohio
			 law shall include the name of the labor organization on the
			 "Designation of Treasurer" form. Such
			 political contributing entity may use a clearly recognized abbreviation or
			 acronym by which the labor organization is commonly know in lieu of the full
			 name of the labor organization.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-05 - Best efforts

Current through all regulations passed and filed through July 1, 2024
When the treasurer of a candidate's campaign committee,
				political action committee, political contributing entity or separate
				segregated fund shows that best efforts have been used to obtain, maintain, and
				submit the information required by Chapter 3517. of the Revised Code, any
				report of such committee or fund shall be considered in compliance with such
				chapter. The treasurer shall make a notation on the form prescribed by the
				secretary of state, in lieu of the missing or incomplete information, that best
				efforts have been made to obtain that information.
With regard to reporting the identification of each person
				whose contribution(s) to the committee or fund and its affiliated committees or
				funds exceeds one hundred dollars, the treasurer and the committee or fund will
				be deemed to have exercised best efforts to obtain, maintain and report the
				required information if:
(A) All
			 written solicitations for contributions in excess of one hundred dollars
			 include a clear request for the contributor's full name, street address, name
			 of employer, or occupation if self-employed.
(B) For each contribution received in excess
			 of one hundred dollars which lacks required contributor information such as the
			 contributor's full name, street address, name of employer, or occupation if
			 self-employed, the treasurer makes at least one effort after the receipt of the
			 contributions to obtain the missing information. Such effort shall consist of
			 either a written request sent to the contributor or an oral request to the
			 contributor documented in writing.
(C) The treasurer reports all contributor
			 information not provided by the contributor, but in the campaign committee's
			 possession; and
(D) If any of the
			 contributor information is received after the contribution has been disclosed
			 on a regularly scheduled report, the campaign committee files, before its next
			 regularly scheduled reporting date, an amendment to the report disclosing the
			 contributions including the contributor's identification together with the
			 dates and amounts of the contributions.
(E) In accordance with division (L) of
			 section
			 3517.10
			 of the Revised Code, this rule does not apply to contributions received by a
			 political contributing entity from the dues, membership fees, or other
			 assessments of its members or from its officeholders, shareholders, or
			 employees to the extent that dues, membership fees, or other assessments may be
			 aggregated for reporting purposes.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-06 - Computation of time

Current through all regulations passed and filed through July 1, 2024
In computing any period of time
				prescribed or allowed by agency 111 of the Administrative Code or Chapter 3517.
				of the Revised Code, the day of the act, event, or default from which the
				designated period of time begins to run shall not be included. The last day of
				the period so computed shall be included, unless it is a Saturday, a Sunday, or
				a legal holiday.
Replaces: 111-1-06
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3517.23
Rule
				Amplifies: 1.14,
				3517.108,
				3517.109
Prior
				Effective Dates: 8/23/95 (Emer.), 11/21/95,
				1/24/14
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-07 - Limitations pertaining to federal committees

Current through all regulations passed and filed through July 1, 2024
Any federal political committee, as
				defined in section
				3517.107
				of the Revised Code, that makes a contribution or contributions to a
				statewide or general assembly candidate, political action committee, political
				contributing entity, legislative campaign fund, or political party shall be
				subject to the limits on contributions that may be made by political action
				committees as set forth in section
				3517.102
				of the Revised Code.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-08 - Local candidate waiver of reporting requirements

Current through all regulations passed and filed through July 1, 2024
The campaign committee of a candidate that files a "Local
				Candidate Waiver" in addition to a designation of treasurer is not required to
				file any campaign finance reports pursuant to section
				3517.10
				of the Revised Code including any pre-election, post election or annual
				report.
For purposes of determining if a "Local Candidate Waiver" is
				appropriate, election period is defined as the period of time beginning when
				the candidate files his or her candidacy petition through election day. The
				"Local Candidate Waiver" must be filed not later than ten days after the
				candidate's petition has been filed.
Candidates for an elected municipal office that pays an annual
				salary of five thousand dollars or less, candidates for member of a board of
				education (including educational service centers) except for state board of
				education, and candidates for township trustee and clerk may qualify to file a
				"Local Candidate Waiver" if all of the following apply: the campaign committee
				will not accept during an election period more than two thousand dollars of
				aggregate contributions; will not accept more than one hundred dollars from any
				one individual contributor; and will not make aggregate expenditures during an
				election period greater than two thousand dollars. For purposes of this
				paragraph, "individual" does not include the candidate whose campaign committee
				has filed a "Local Candidate Waiver."
If the campaign committee of a candidate that has filed a
				"Local Candidate Waiver" subsequently accepts any contributions in excess of
				the amounts set out above or spends more than two thousand dollars, the waiver
				is void and the candidate must report all contributions and expenditures
				received or made from the time the candidacy petition was filed to the date
				when the excess amount was received or spent.
The waiver covers activity accruing through the post general
				reporting period of the year in which the waiver is filed. After that time, the
				campaign committee must either terminate or begin filing the statements
				required under section
				3517.10
				of the Revised Code.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-1 - General Provisions › Section 111:2-1-09 - County population

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to division (B)(6)(c) of section
			 3517.102
			 and division (T) of section
			 3517.13
			 of the Revised Code, a county political party in a county having a population
			 of one hundred fifty thousand or more must establish a state candidate fund to
			 make a contribution to any of the following:
(1) A state candidate fund;
(2) A legislative campaign fund;
(3) A campaign committee of a candidate for
			 the office of governor, lieutenant governor, secretary of state, auditor of
			 state, treasurer of state, attorney general, member of the state board of
			 education, or member of the general assembly.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-2 - Independent Expenditures; Personal Funds › Section 111:2-2-02 - Reporting independent expenditures

Current through all regulations passed and filed through July 1, 2024
(A)
								Every person or
			 entity who makes an independent expenditure shall file a signed statement with
			 the secretary of state or the board of elections, as appropriate, on a form
			 prescribed by the secretary of state, which shall include:
(1)
									The reporting
			 person's or entity's name and street address;
(2)
									The name and
			 street address of the person or entity to whom the expenditure was
			 made;
(3)
									The amount, date, and purpose of each
			 expenditure;
(4)
									A statement that indicates whether such expenditure was
			 in support of or in opposition to a candidate, together with the candidate's
			 name and office sought or in support of or opposition to any ballot issue
			 together with the ballot issue number, whether it was a state or local issue,
			 and if a local issue, the county or district it covered;
(5)
									A signed
			 certification under penalty of election falsification that such expenditure was
			 not made in cooperation, consultation or concert with, or at the request or
			 suggestion of any candidate, ballot issue committee or any authorized committee
			 or agent thereof.
(6)
									This statement is not required from any individual,
			 partnership or other entity that is not a corporation, labor organization,
			 campaign committee, legislative campaign fund, political action committee,
			 political contributing entity, or political party that makes one or more
			 independent expenditures totaling of one hundred dollars or less in support of
			 or in opposition to any ballot issue or question.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-2 - Independent Expenditures; Personal Funds › Section 111:2-2-03 - Use of the candidate's personal funds

Current through all regulations passed and filed through July 1, 2024
The contribution limits found in section
				3517.102
				of the Revised Code do not apply to contributions, in-kind contributions or
				loans made to the candidate's own campaign committee when made from the
				candidate's own personal funds. Likewise there is no limit on the amount of
				debt a candidate may incur on behalf of the candidate's own campaign committee.
				Contributions, in-kind contributions and loans made from any other family
				member including the candidate's spouse are subject to the contribution limits
				found in section
				3517.102
				of the Revised Code. Any debts incurred on behalf of the candidate's campaign
				committee by any other family member including the candidate's spouse are
				subject to the contribution limits found in section
				3517.102
				of the Revised Code.
Any funds or assets held jointly by the candidate and his or
				her spouse shall be considered to be the candidate's own personal funds.
Any gift or loan given to the candidate by a family member such
				as parents or in-laws when given specifically for the purpose of use by the
				candidate's campaign committee shall be considered a contribution or loan to
				the candidate's campaign committee by the family member and should be reported
				as such.
If a candidate uses personal funds to purchase an item or
				service on behalf of the candidate's committee, the activity should be reported
				in one of the following ways:
(A) An
			 in-kind contribution if the candidate does not wish to be reimbursed by the
			 campaign committee.
(B) An
			 expenditure if the candidate is reimbursed by the campaign committee
(C) An outstanding debt if the candidate
			 wishes to be reimbursed by the campaign committee but is not.
The use by a candidate of the candidate's personal funds should
				not be reported as a monetary contribution or a loan received unless the funds
				are deposited directly into the campaign committee's bank account.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-3 - Political Action Committees › Section 111:2-3-01 - Establishment of separate segregated fund

Current through all regulations passed and filed through July 1, 2024
A corporation or labor organization may establish,
				administer, and solicit contributions to a
				separate segregated fund (SSF) or political action committee (PAC) of the
				corporation or labor organization for Ohio state and local elections or for
				both federal elections and Ohio state or local elections. The former shall be
				known as an Ohio corporate or labor organization political action committee
				(Ohio corporate/labor PAC) and the latter as a combined federal, state, and local political action committee (FSL
				PAC).