New Mexico Administrative Code › Title 4 - CULTURAL RESOURCES › Chapter 12 - COMMUNITY ARTS RESOURCES › Part 1 - GENERAL PROVISIONS › Section 4.12.1.15 - OTHER COMMITTEES AND MEETINGS

Current through Register Vol. 35, No. 13, July 16, 2024
There shall be various standing operations committees,
				  corresponding to the major operations areas of the commission's
				  responsibilities.
A. Appeals
				committee, has responsibility for hearing and making recommendations on all
				appeals submitted by the NMA director.
B. There shall be a nominating committee also
				referred to as the executive committee, with responsibility to present annually
				or when appropriate, for consideration and nomination, candidates for vacancies
				in the positions of vice-chair and secretary. Nominations may also come from
				the floor. Terms of office shall commence immediately.
C. There shall be an arts award committee,
				with responsibility for making recommendations directly to the governor
				concerning recipients of the governor's awards for excellence in the
				arts.
D. The commission may
				establish such other committees from time to time, as it deems
				appropriate.
E. The annual meeting
				of the commission shall take place in November. The commission shall hold at
				least four meetings a year usually in February, June, August and November.
				Fourteen days written notice of the exact date, and time and location of each
				meeting of the commission shall be given by the NMA director or the commission
				chair to all commissioners and to the public. Any meeting date may be changed
				by approval of a majority of a quorum of the commissioners present at any
				regularly scheduled commission meeting, subject to the requirements of the
				commission's open meeting resolution.
F. Special meetings may be called either by
				the commission chair or by petition of a majority of the sitting commissioners.
				Fourteen days notice shall be given to commissioners and the public of such
				special meetings. Upon receipt of a petition for a special meeting, the chair
				shall schedule the special meeting.
G. The commission may designate any location
				within New Mexico as the place of its meeting.
H. A quorum at any meeting of the commission
				shall be constituted by a majority of the commissioners. If, due to vacancies,
				there are fewer than 15 commissioners, a quorum shall consist of a majority of
				the commissioners actually holding office.
I. Commissioners must be physically present
				to vote at all meetings of the commission. Voting by proxy is
				prohibited.
J. The proposed agenda
				items for each meeting of the commission meeting shall be prepared by the NMA
				director in consultation with the commission chair and distributed not less
				than fourteen days prior to each meeting of the commission. Commissioners
				wishing to place an item on the proposed agenda must notify the NMA director
				not less than three weeks prior to the meeting. In accordance with the Open
				Meetings Act, commissioners may add or delete items from the agenda at the
				commission meeting.
K. The
				commission shall follow all procedural duties using a manual of parliamentary
				procedure as guidance and in conformity with these regulations and the Arts
				Division Act.
L. These regulations
				may be amended or repealed by a majority and new regulations shall be given to
				all commissioners. Written notice of any proposed amendments shall be given
				twenty-one days in advance and shall include the full text of the provision to
				be changed as well as the new provision.
M. The principal office of the commission
				shall be the office of the NMA in Santa Fe, New Mexico.