Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-5 - Student Conduct and Health Initiatives › Section 3349-5-45 - International travel

Current through all regulations passed and filed through July 1, 2024
(A)
								Scope
Students participating in international
				activities/educational experiences sponsored/approved and/or funded by
				northeast Ohio medical university (NEOMED) must comply with all obligations set
				forth in this rule and its associated forms.
(B)
								Purpose
This rule is implemented in order to
				uphold the values of safety and education at NEOMED and in order to minimize
				the liability of the university regarding student international
				experiences.
(C)
								Body of rule
(1)
									A student's
			 eligibility to participate in an international experience is conditional upon
			 written approval of the individual international experience by the course
			 director in collaboration with the office of academic services, receipt by the
			 office of all documentation as required by the procedures outlined in this
			 rule, and verification by the registrar that the student is in good academic
			 standing as determined by their individual degree program.
(2)
									International
			 experience approval by the university
The international experience committee
				(or the committee) will include the following members:
(a)
										One faculty
			 member with experience in international travel
(b)
										One
			 representative from general counsel
(c)
										One faculty
			 representative from each college (medicine, pharmacy and graduate
			 studies)
(d)
										One representative from student affairs
(e)
										One
			 representative from academic services
(f)
										One
			 representative from enrollment services
(g)
										One
			 representative from global engagement
(3)
									International
			 travel for academic credit and/or funded by NEOMED to a country with a U.S.
			 department of state issued travel warning requires approval from the
			 international experience committee.
(4)
									International
			 travel for academic credit and/or funded by NEOMED to all other countries
			 requires approval from the office of global engagement.
(5)
									Approval of an
			 international experience for academic credit is the responsibility of the
			 course director.
(6)
									Funding approval for extra-curricular international
			 experiences is the responsibility of the NEOMED student council
			 (NSC).
(7)
									The purpose of the international experience committee
			 will be to judge the safety of an international experience and approve the
			 experience for university student participation.
(8)
									The international
			 experience committee will meet as needed based on the travel request submitted
			 by students.
(9)
									Procedures to student international experience
			 approval.
(a)
										All submissions to the committee must be turned in to the
			 office of global engagement for distribution to the committee a minimum of two
			 weeks prior to the next committee meeting.
(b)
										Committee meeting
			 dates are posted on the student activities calendar.
(10)
									Faculty
			 responsibility.
Any university faculty who wish to
				organize an international experience that will include university students (for
				academic credit or extra-curricular activity funded by the university) must
				submit a written application, for review by the office of global engagement,
				fulfilling the requirements as outlined in the application available in the
				office of global engagement. Once a faculty member has received approval for
				his/her international experience, students who wish to participate in the
				international experience need not submit individual applications to the
				international experience committee for approval (students must still submit all
				required documents to the office of global engagement as required by this
				rule).
(11)
									Student responsibility.
(a)
										Any student
			 wishing to receive funding for an extra curricular international experience
			 (research, mission, conference) must adhere to the procedures for requesting
			 student funding outlined by the NEOMED student council.
(b)
										If an
			 international experience is currently approved by the committee through
			 petition, the student need not submit individual applications to the committee
			 for approval (students must still submit all required documents as required by
			 this rule).
(c)
										If an international experience is not currently
			 approved, it is the responsibility of the student wishing to participate to
			 submit an application fulfilling the requirements available in the office of
			 global engagement.
(12)
									Committee
			 decision
(a)
										If
			 the international experience is approved by the office of global engagement or
			 the committee, the submitting student or faculty will be notified of approval
			 status by an official letter from the office of global engagement within five
			 business days after the committee meeting. Students should not make any travel
			 arrangements prior to receiving written approval from the office of global
			 engagement or the committee. Please note that although the student may receive
			 informal communication regarding the status of the international experience
			 acceptance, it is not official until the formal approval letter is received.
			 Letters are sent to the student's NEOMED email address. It is important to
			 remember that a student's eligibility to participate in an international
			 experience is conditional upon both written approval by committee and receipt
			 by the office of global engagement of all documentation as required by these
			 rule procedures. Furthermore, a student must be in good academic standing as
			 determined by his/her individual degree program.
(b)
										If an
			 international experience is denied approval by the office of global engagement
			 or the committee, the submitting student or faculty will be notified of
			 international experience denial status by an official letter from the office of
			 global engagement within five business days after the committee meeting. The
			 denial letter will include a detailed explanation listing the reasons why the
			 committee rejected approval of the international experience.
(13)
									
			 Application for academic credit
In addition to IEC approval, if a
				student desires to be eligible to receive academic credit for his/her
				international experience, the student must submit written approval from the
				course director to the office of global engagement or the international
				experience committee. Refer to the complete international experience
				application form for additional requirements.
(14)
									Tracking
			 students on international experiences
Responsibility for tracking students
				who are on international experiences is as follows:
(a)
										M4 electives -
			 coordinator, registration and enrollment
(b)
										P4 APPES -
			 director, experiential education
(c)
										NSC funded
			 experiences - NSC advisor
(d)
										Graduate studies experiences - college of graduate
			 studies
(e)
										All students' tracking will also reside under the
			 office of global engagement
(15)
									Student
			 requirements needed to receive committee review
The following documents must be
				submitted to the office of global engagement at least two weeks prior to the
				scheduled committee meeting:
Petition for implementation of student
				international experience with the following attachments:
(a)
										Documentation of
			 approval for academic credit by course directors (if
			 applicable)
(b)
										Methods of pre-departure and/or on-site orientation for
			 students
(c)
										Copy of all information provided to the students/
			 participants, including all orientation materials
(d)
										Description of
			 procedures for an emergency evacuation plan
(e)
										Documentation of
			 all relevant U.S. state department information and advisories
(f)
										Documentation of
			 participant requirements and responsibilities
(g)
										Copy of letter
			 accepting student into the international experience (from appropriate
			 official)
(h)
										A completed risk assessment form (see
			 application)
(16)
									Student requirements after committee approval
(a)
										The following
			 documents must be submitted to the office of global engagement at least four
			 weeks prior to their scheduled departure date:
Proof of global assistance insurance
				with a minimum required coverage as follows:
(i)
											Medical expense
			 (accident/sickness)- one hundred thousand dollars per incident
(ii)
											Accidental
			 death/dismemberment-ten thousand dollars
(iii)
											Emergency
			 medical evacuation-fifty thousand dollars
(iv)
											Repatriation of
			 remains-twenty five thousand dollars
(b)
										The student must
			 work with the office of global engagement to obtain satisfactory global
			 assistance insurance, which may be available through one of the following
			 providers:
(i)
											CISI (
www.culturalinsurance.com
)
(ii)
											HTH worldwide insurance services (
www.hthstudents.com
)
(iii)
											CMI (
www.studyabroadinsurance.com
)
(iv)
											IMG (
www.internationalstudentinsurance.com
)
(c)
										Proof of travel
			 health consult, vaccinations, and prophylaxis (each as recommended by the
			 center for disease control)
(d)
										Photocopy of
			 current passport (and proof of visa if applicable)
(e)
										Photocopy of
			 current U.S. state department travel advisories (updated from original
			 pre-meeting submission)
(f)
										Complete travel itinerary (including all transportation
			 details to, from, and during the international experience)
(g)
										Emergency contact
			 information (for both the international experience site and within the united
			 states)
(h)
										Proof of registration with the U.S. department of state
			 (can be done at
https://travelregistration.state.gov-print confirmation
			 page
)
A signed waiver and release
				agreement
(17)
									Required actions
			 for student international experience preparation
(a)
										Gather
			 information concerning any in-country political problems, safety concerns, or
			 health hazards by consulting current U.S. state department announcements and
			 publications, centers for disease control (CDC) information, and the
			 international experience site.
(b)
										Investigate visa
			 and other entrance requirements that may be enforced in the host country.
			 Adhere to laws of the host country, standards of professional behavior, and
			 standards of conduct determined by the international experience site. Stay
			 current on U.S. department of state country information and communicate with
			 local site regarding known risks.
(c)
										Complete
			 orientation for study abroad through self-study or formal preparatory sessions.
			 Such orientation will emphasize knowledge of personal health and safety
			 precautions, universal precautions, infectious disease risks, cultural
			 conditions, personal and professional behavior standards, emergency contact
			 procedures and preparation for medical work (if applicable).
(18)
									
			 Office of global engagement responsibility
Travel warnings and
				revocation
In the event of a U.S. state department
				issued travel warning for the location of a student's international experience
				prior to a student's departure, a student's eligibility to travel to the
				location of the international experience may be revoked at the consideration of
				the university. In the event a U.S. state department warning is issued while a
				student is abroad, determination of the appropriate action will be made on a
				case-by-case basis, with the university having the authority to require the
				student to return to the United States.
(19)
									Monetary/property loss
The university is not responsible for
				any monetary or property loss incurred by a student at any time during the
				planning, preparation or participation in an international
				experience.
(20)
									Student responsibility after return to the
			 university
After completion of the international
				experience, the student must turn in a completed international experience
				evaluation form to the office of global engagement. This form does not replace
				the curricular feedback/evaluation form for curricular activities.