reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-17 - Presidential evaluation

Current through all regulations passed and filed through July 1, 2024
(A) Recognizing the importance of ongoing
			 evaluation for the development and retention of exceptional leaders throughout
			 the college and that all employees benefit professionally and personally from
			 constructive reviews of how they exercise their responsibilities and accomplish
			 the strategic goals of the college, the board of trustees establishes processes
			 for presidential evaluation. With this process, the board acknowledges the
			 importance of meeting its responsibilities with the president, for effective
			 college governance and leadership.
(B) It shall be the board's responsibility,
			 through the work of the executive committee, to ensure that it engages in a
			 regular process of presidential evaluation. The executive committee, with the
			 support of the president, will organize and manage the process. The results
			 should be used to identify where the president is performing well and where the
			 president might improve. The results can also be used to set success goals for
			 the president. The annual presidential evaluation will be conducted in the
			 fourth calendar quarter of each academic year (April - June).
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-1 - Board of Trustees In General › Section 3358:14-1-18 - Board self-evaluation

Current through all regulations passed and filed through July 1, 2024
(A)
								Effective boards
			 of trustees engage in a regular process of self-assessment of their
			 performance. Engagement in the process of self-assessment demonstrates that
			 trustees are strongly committed to fulfilling their governance responsibilities
			 as defined in section
			 3358.08 of the Revised Code. In
			 addition, discussion that emerges from the self-assessment about board roles
			 and responsibilities strengthens communication and understanding among
			 individual trustees and improves the effectiveness of the board as a
			 whole.
(B)
								The board shall determine the instrument or process to
			 be used in board self-evaluation. The evaluation instrument shall incorporate
			 evaluation criteria concerning the board's role and responsibilities including
			 fiduciary responsibility, setting policy, advocacy for the college and its
			 students, and improving community relations. The executive committee, with the
			 support of the president, will organize and conduct the process. If an
			 instrument is used, all board members will be asked to complete the evaluation
			 instrument and submit them to the assistant to the president / secretary to the
			 board. The process will occur on an annual basis or as directed the board
			 executive committee and will be completed by February of each year in
			 concurrence with the annual organizational meeting of the board of
			 trustees.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-01 - Employee definitions

Current through all regulations passed and filed through July 1, 2024
An employee is defined as any person
				holding a position that is subject to appointment, removal, promotion, or
				reduction by the board of trustees. Employees do not include student
				workers.
(A)
								A full-time employee is employed in a board-approved
			 position and normally works forty-hours a week; unless otherwise defined in a
			 collective bargaining agreement. Exceptions are board approved.
(B)
								A part-time
			 employee is employed in a board-approved position normally working less than
			 twenty-five hours a week. Exceptions are board approved.
(C)
								An adjunct
			 instructor is an employee that works less than twenty-nine hours a week and is
			 employed in a board-approved position for duration of one semester or less.
			 Appointments may be renewed for additional semesters.
(D)
								A temporary
			 employee is employed in a board-approved position that is expected to be six
			 months or less in duration.
(E)
								A substitute
			 employee is an employee who is employed to fill a full-time or part-time
			 position on a per diem/hourly basis while the regular employee is absent or on
			 approved leave.
(F)
								An externally funded employee is employed in a
			 non-board-approved position which is not funded from the unrestricted general
			 fund resources of the college. Due to the nature of the funding (commonly
			 contracts or grants), externally funded employment is subject to special
			 employment conditions and/or restrictions.
(G)
								The president
			 will establish procedures that define work categories.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-02 - Employment

Current through all regulations passed and filed through July 1, 2024
Policy statement: Northwest state
				community college believes in a globally diverse and multicultural environment
				that promotes equal opportunities to all applicants and employees. This is
				achieved through a competitive recruitment and employment process that provides
				qualified and diverse employees.
(A)
								The human
			 resources department is responsible for classifying positions properly and
			 applying the appropriate pay and grade or class.
(B)
								The human
			 resources department is responsible for the establishment of procedures for
			 creation and revisions to job descriptions.
(C)
								The human
			 resources department is responsible for the establishment of procedures for the
			 employment of all employees.
(D)
								To more
			 adequately safeguard students and staff members, the board of trustees of
			 Northwest state community college requires an inquiry into the background of
			 final candidate upon acceptance of contingent offer of employment. This
			 excludes applicants for student employment.
(E)
								The final
			 determination of all hiring decisions rests with the president. Former and
			 retired employees of the college are eligible for rehire on a case-by-case
			 basis only after written or electronic approval of the
			 president
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-03 - Standards of conduct

Current through all regulations passed and filed through July 1, 2024
Statement of purpose: Northwest state
				community college goals of excellence are supported by a set of standards of
				conduct. The college seeks to encourage a safe and pleasant work atmosphere
				which occurs when everyone cooperates and commits to appropriate standards of
				conduct.
(A)
								All vice presidents, deans, and other supervisors are
			 responsible for the appropriate and consistent application of this policy. All
			 vice presidents, deans, and other supervisors are also responsible for
			 initiating the request for disciplinary action as soon as they are aware of a
			 potential situation.
(B)
								Employees are expected to become familiar with the
			 established rules of the college and the departments in which they work.
			 Employees are responsible for complying with and adhering to all performance
			 expectations, policies and procedures. Employees are expected to conduct
			 themselves in a manner both on and off duty that does not adversely affect the
			 ability of the employee to perform the duties of their
			 position.
(C)
								General rules of conduct and policies have been
			 established to help achieve the objectives of this policy. The expectation is
			 that all employees are held to the highest standards of conduct in all areas
			 related to their employment. Inappropriate conduct of any kind including but
			 not limited to, disruptive, discourteous, disrespectful, abusive behavior,
			 substandard quality of work, theft, falsifying records, failure to properly
			 record time worked or any other behavior deemed inappropriate will be subject
			 to disciplinary action based on the circumstances of the
			 situation.
(D)
								Employees should recognize that "failure of good
			 behavior" may be grounds for disciplinary action. Failure of good behavior
			 includes but is not limited to discourtesy to the public, absenteeism,
			 tardiness, insubordination, inappropriate attire, and
			 dishonesty.
(E)
								In the event any Northwest state community college
			 employee is convicted of any felony the employee shall within ten days, notify
			 the human resources department. Failure to notify human resources may subject
			 the employee to discipline up to and including termination.
(F)
								It is best to
			 avoid situations that may cause a question as to your integrity or motives.
			 Employees who witness or have knowledge of such behavior are required to
			 immediately report it to their immediate supervisor/manager or to the human
			 resources department.
(G)
								Disciplinary actions may have an effect on transfers
			 and promotions as well as other situations in which performance is a
			 determining factor.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-04 - Employee performance appraisal

Current through all regulations passed and filed through July 1, 2024
The board delegates all personnel
				employments and discharges to the president or designee who will establish and
				implement a program of performance appraisal.
(A)
								It is the purpose
			 of the employee performance appraisal to:
(1)
									Review and
			 evaluate an employee's job performance as supported and supplemented by ongoing
			 documentation, continuous monitoring, coaching, and providing feedback so that
			 employees may learn if their job performance is meeting expectations and
			 identify strengths and weaknesses;
(2)
									Receive
			 recognition for good performance;
(3)
									Learn what the
			 employee could do to improve their outcomes by stressing the importance of job
			 performance improvement on the part of employees so that each student may be
			 provided a quality education;
(4)
									Ensure the
			 continuous improvement of administrative and supervisory services that are
			 provided employees;
(5)
									Establish a process of continuous and systematic
			 employee performance evaluation; and
(6)
									Establish a plan
			 for employee development and/or training.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-05 - Employee salary and deductions

Current through all regulations passed and filed through July 1, 2024
(A)
								Salary schedules
			 for all jobs shall be maintained by the department of human resources with the
			 approval of the president.
(B)
								Changes to
			 employee salaries require approval of the board of trustees.
(C)
								The board of
			 trustees shall determine the salary of the president.
(D)
								Initial placement
			 of employees in the salary schedule will be made in accordance with:
(1)
									Professional
			 agreement - Northwest state community college and Northwest state community
			 college education association.
(2)
									School support
			 personnel agreement - Northwest state community college and Northwest state
			 community college education association
(3)
									Administrative
			 salary procedure
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-06 - Overtime

Current through all regulations passed and filed through July 1, 2024
Statement of purpose: overtime
				compensation policy that complies with the Fair Labor Standards
				Act.
(A)
								Staff who are defined as non-exempt in current wage-hour
			 regulations as they apply to the college are eligible for overtime
			 compensation.
(B)
								Overtime is generally defined as hours outside
			 regularly scheduled hours and above and beyond the full-time workweek of forty
			 hours.
(C)
								The rate of overtime compensation will be one and
			 one-half times the employee's regular rate of pay.
(D)
								The appropriate
			 manager must approve overtime in advance of the work. No overtime eligible
			 employee shall begin work prior to his or her scheduled work hours or continue
			 to work after his or her scheduled work hours or during a scheduled lunch
			 period without advance approval by the appropriate manager.
(E)
								Employees are
			 expected to work overtime when requested by their managers, especially during
			 an emergency situation or during peak periods such as before
			 semesters.
(F)
								Assignment and payment for overtime shall be in
			 accordance with procedures adopted by the school support personnel agreement -
			 Northwest state community college and Northwest state community college
			 education association.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-07 - Benefits administration

Current through all regulations passed and filed through July 1, 2024
The board of trustees of Northwest state community college
				directs the president and/or designee to develop procedures for the
				implementation of the benefits described in this policy.
(A) Eligibility
Full-time and part-time employees who work
				
									a minimum of twenty hours per week are eligible
				to participate in the college's fringe benefits program provided in this
				paragraph. Part-time who work less than 
									twenty hours,
				temporary employees, adjunct instructors, and guest lecturers are not eligible
				to participate in the program, except as required by federal and state
				regulations or as may be specifically defined in this policy.
(B) Retirement
(1) All eligible employees participate in the
			 state teachers retirement system, the school employees retirement system, or an
			 alternative retirement plan, if applicable. Eligibility for participation in
			 these systems is governed by Chapters 3307. and 3309. of the Revised
			 Code.
(2) Effective March 1, 1999
			 all full-time employees who meet the qualifications established by section
			 3305.01 of the Revised Code
			 and/or STRS/SERS shall be eligible to enroll in an alternative retirement
			 program. The guidelines are established by the Northwest state community
			 college in Chapter 3305. of the Revised Code (alternative retirement plan
			 document) adopted by the college board of trustees February 4, 1999. This
			 document is housed in the college's human resources department.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-08 - Transitional work

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of this policy is to promote
			 an efficient return to work program for employees who have missed work through
			 injury or illness. The efficient return to work of these employees benefits
			 both themselves and the college.
(B) The board of trustees of Northwest state
			 community college directs the president and/or designee to develop procedures
			 for the implementation of the transitional work program.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-09 - Leaves of absence other than FMLA

Current through all regulations passed and filed through July 1, 2024
Policy statement: The college supports
				a work environment that offers solutions to the complex issues individuals face
				in balancing their work and family commitments. This policy is intended to
				explain the various leaves of absence except Family Medical Leave Act leave.
				Specifically covered in this policy are the following.
(A)
								Other leaves of
			 absence approved by the board of trustees include:
(1)
									Sick
			 leave
(2)
									Personal leave
(3)
									Maternity/paternity leave
(4)
									Military
			 leave
(5)
									Jury duty
(6)
									Professional
			 leave
(7)
									Other leaves of absence without pay.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-10 - Interruption of campus operations

Current through all regulations passed and filed through July 1, 2024
Policy statement: The president has
				responsibility and authority to interrupt all or a specific part of the
				operations of the college due to weather conditions, natural calamity, at the
				direction of state or federal offices, or if in his/her judgment the health,
				safety, or well-being of employees and students is jeopardized.
(A)
								When an
			 interruption occurs, compensation of employees will be determined using
			 procedure 3 - 10(b).
(B)
								In the event the operation of the college is
			 interrupted for more than two days per semester, the board of trustees or the
			 president will decide if the interrupted days will be rescheduled and, if so,
			 the nature of that schedule. Employees may elect to use vacation in lieu of
			 work for the rescheduled days.
(C)
								The president
			 will determine when an emergency is declared.
(D)
								The president
			 will establish procedures to administer this policy.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-11 - Conflicts of interest/nepotism

Current through all regulations passed and filed through July 1, 2024
Policy statement: This policy is
				established to ensure that hires, transfers, promotions, disciplinary action,
				supervision, and all other aspects of the college's day-to-day operations are
				conducted in a manner which helps prevent partiality, preferential treatment,
				improper influence, or conflict of interest or the appearance thereof This
				policy is necessary to ensure the efficient operation of the college and to
				increase public confidence that officials and employees of the college act with
				integrity to promote the goals and welfare of the college.
(A)
								Nepotism - no
			 employee or trustee shall use his or her authority or influence because of his
			 or her position at the college to transfer, effect promotion for, give
			 preferential treatment to, or to hire or cause to be hired any person closely
			 related by blood, marriage, or other significant relationship to serve in any
			 position at the college. This includes: parent, sibling, grandparent, child,
			 spouse, parents-in-law, children-in-law, sibling-in-law, grandchild,
			 stepparents, stepchildren, a legal guardian or other person who stands in the
			 place of a parent, other persons residing in the home of the employee, or a
			 domestic partner. No employee shall directly supervise a relative as defined
			 above.
(1)
									The
			 college recognizes that occasionally, relationships develop in the workplace
			 that may present the possibility of a conflict of interest/nepotism when
			 co-workers marry or an employee's relatives come to work for the
			 college.
(2)
									No immediate relative of a member of the board of
			 trustees shall be appointed as an employee of the college without the board of
			 trustees being specifically informed of the relationship prior to the
			 appointment.
(3)
									No immediate relative of an employee of Northwest state
			 community college shall be appointed as an employee of the college without the
			 president being specifically informed of the relationship prior to the
			 appointment.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-12 - Personnel records/public records

Current through all regulations passed and filed through July 1, 2024
Policy statement: It is the policy of
				Northwest state community college that openness leads to a better-informed
				citizenry, which leads to better government and better public policy. It is the
				policy of Northwest state community college to strictly adhere to the state's
				Public Records Act. All exemptions to openness are to be construed in their
				narrowest sense and any denial of public records in response to a valid request
				must be accompanied by an explanation, including legal authority, as outlined
				in the Ohio Revised Code. If the request is in writing, the explanation must
				also be in writing.
(A)
								All requests for public records should be directed to:
			 records custodian c/o business office, Northwest state community college, room
			 c107, 22600 state route 34, Archbold, Ohio 43502. The records custodian may
			 also be reached by phone at 419-267-5511. The records custodian will distribute
			 the request to the proper Northwest state community college office and
			 coordinate the response to the requestor.
(B)
								The support staff
			 files will be managed in accordance with the school support personnel agreement
			 - Northwest state community college and Northwest state community college
			 education association article IX.
(C)
								The professional
			 staff files will be managed in accordance with the professional agreement -
			 Northwest state community college and Northwest state community college
			 education association article XIII.
(D)
								The president and
			 graded employee personnel files will be managed in accordance with the
			 procedure 3 - 13 (e)
(E)
								Public records - Northwest state community college, in
			 accordance with the Ohio Revised Code, defines records as including the
			 following: any document - paper, electronic (including, but not limited to,
			 e-mail), or other format -that is created or received by, or comes under the
			 jurisdiction of a public office that documents the organization, functions,
			 policies, decisions, procedures, operations, or other activities of the office.
			 All records of Northwest state community college are public unless they are
			 specifically exempt from disclosure under the Ohio Revised
			 Code.
(F)
								It is the policy of Northwest state community college
			 that, as required by Ohio law, records will be organized and maintained so that
			 they are readily available for inspection and copying (see procedure 3 - 13
			 (f)(3) for the e-mail record policy). Record retention schedules are to be
			 updated regularly and posted prominently
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-13 - Emeritus status

Current through all regulations passed and filed through July 1, 2024
Policy statement: emerita/emeritus
				status is an honorary title awarded for distinguished service to the academic
				community. There is a long tradition in academia in recognizing such service by
				faculty and administration. The board of trustees shall bestow the title on a
				faculty member or administrator who is entering permanent retirement from
				Northwest state community college and who has served the college, community,
				and profession with distinction. It is expected that emerita/emeritus status
				will be granted to faculty members and administrators who have contributed
				continuously throughout their career and have a distinguished professional
				record.
(A)
								All faculty and administrators meeting the selection
			 criteria shall be eligible for the honorary title of emeritus. The honorary
			 title is granted in recognition of exemplary service and dedication to the
			 college, its community and profession. Those eligible for the honor will have
			 made an outstanding contribution to the college, the community it serves and
			 their profession. The status is not automatically conferred, as it is an honor
			 that must be earned. Not all retirees will be nominated or qualify for such an
			 honor.
(B)
								Any faculty or administrators who are deceased at the
			 time of implementation of the policy may be posthumously nominated and so
			 designated. However, college publications will only list those still living
			 unless so directed by the trustees.
(C)
								Faculty and
			 administrators will have an opportunity to nominate retirees for emeritus
			 status prior to the annual recognition dinner honoring their retirement. This
			 nomination will include an explanation of the individual's outstanding
			 contribution(s). Human resources will verify eligibility. Those meeting the
			 selection criteria will be forwarded to the executive committee of the board by
			 the college president, who will make a recommendation to the board of trustees
			 for appointment.
(D)
								The emeritus status is granted at the pleasure of the
			 board of trustees and may be withdrawn by action of the board for failure to
			 meet the responsibilities associated with that honor.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-14 - Equal opportunity

Current through all regulations passed and filed through July 1, 2024
It is the established policy of Northwest state community
				college not to discriminate against any individual employee or student, groups
				of employees or students, or prospective employees or students for reasons of
				age, ancestry, color, disability, familial status
				(status as a parent during pregnancy and immediately after the birth of a
				child, status as a parent of a young child, status as a foster parent), gender,
				gender identity or expression, genetic information (GINA), military or veteran
				status, national origin, race, religion, sex, and sexual orientation, or any
				other bases under the law
								. This college is fully committed to providing equal
				opportunities in all employment related activities, and educational programs,
				including, but not limited to, recruiting, hiring, advancement,
				demotion, layoff, compensation, training,
				benefits, transfers, tuition assistance, terms of employment, physical access
				to facilities, and social and recreational programs, within the financial
				resources of the college. The college will promote equal opportunities to all
				employees, applicants for employment, students, and student applicants for
				admission to the college through a positive and continuing affirmative action
				program. Northwest state community college will fully comply with all federal,
				state, and local laws and regulations to guarantee equal opportunities. All
				contractors of this college will comply with existing federal and state
				regulations concerning equal employment opportunities and affirmative action.
				Concerns or complaints regarding equal employment opportunities and affirmative
				action should be filed with the human resource department of the
				college.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-15 - Separation from employment

Current through all regulations passed and filed through July 1, 2024
Policy statement: Northwest state
				community college recognizes that employees may separate their employment with
				the college for various reasons. Any employee who separates employment at the
				college is required to participate in the separation process. The employee's
				department is responsible for initiating the separation process.
(A)
								Employees leave
			 the college for various reasons that may be either voluntary or involuntary
			 including:
(1)
									Resignation
(2)
									Retirement
(3)
									Contract, grant,
			 temporary assignment expiration/funding ends
(4)
									Event of an
			 employee's death
(5)
									Reduction in force
(6)
									Disciplinary
			 actions
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-16 - Grievance procedure

Current through all regulations passed and filed through July 1, 2024
Policy statement: The purpose of this
				policy is to promote fair, expedient, and equitable treatment, reduce
				dissatisfaction, and resolve problems at their point of origin for full-time
				employees (including temporary full-time employees) so that constructive,
				work-producing relationships can be maintained.
(A)
								This policy
			 provides for the consideration of employee complaints on matters for which a
			 procedure is not otherwise provided. This policy does not, therefore, apply to
			 disputed employee performance appraisals, sexual misconduct, disciplinary
			 separation from employment, sexual harassment issues, or any aspect of cases
			 involving appeals of promotion or tenure.
(B)
								This policy
			 applies to graded employees, professional staff and support staff, although it
			 is not meant to supplant any negotiated labor agreement.
(C)
								The human
			 resource department is responsible for development of a procedure to implement
			 this policy.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-17 - Discipline and discharge policy graded employees

Current through all regulations passed and filed through July 1, 2024
Policy statement: the college has
				adopted standards of conduct and makes them applicable to all persons. These
				rules are not intended to restrict the rights of employees, but rather to
				advise employees of prohibited conduct and allow the department and ultimately
				the college to attain its objectives in an orderly manner. The purpose of
				employee disciplinary action is to correct unacceptable employee behavior. This
				unacceptable employee behavior may be disregard of college policy, failure to
				complete job assignments, or other behavior unacceptable in the work
				environment. The disciplinary action will generally be progressive: verbal
				warning, written warning, time off without pay, and discharge. Any of the
				progressive steps may be omitted depending on the nature of the
				behavior.
(A)
								Discharge is generally, but not necessarily, preceded
			 by progressive and corrective discipline. Behaviors upon which discharge may be
			 based include, but are not limited to, the following:
(1)
									Illegally
			 bringing or bearing firearms or other lethal weapons on campus.
(2)
									Misuse or
			 misappropriation of college equipment, materials, funds, or other
			 resources.
(3)
									Insubordination, defined as "a willful disregard of
			 express or implied directions of the employer and/or refusal to obey reasonable
			 orders."
(4)
									Falsification of college records.
(5)
									Conviction of any
			 violent offense covered by section
			 2901.01 of the
									
									 Revised Code,
			 which automatically effects discharge from the college.
(6)
									The unlawful
			 possession or use of illicit drugs, a controlled substance, and/or alcohol on
			 college property.
(7)
									The unlawful distribution of illicit drugs or a
			 controlled substance.
(8)
									Violation of the college's policies on harassment,
			 sexual harassment, or sexual misconduct.
(9)
									Failure to call
			 or report to work for three consecutive, assigned working days ("no call-no
			 show").
(10)
									Assault.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-18 - College property

Current through all regulations passed and filed through July 1, 2024
Policy statement: due to the fact that
				the college is supported by the taxpayers of the state of Ohio and also due to
				concerns regarding liability, it is necessary for the board of trustees to
				prohibit the removal of college property for the personal use of employees. The
				president and/or designee will write a procedure that is designed to give
				direction to this policy and enumerate any possible exceptions.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-19 - Harassment/sexual harassment/sexual misconduct

Current through all regulations passed and filed through July 1, 2024
Policy statement: It is the policy of
				Northwest state community college to provide a positive, discrimination-free
				educational and working environment. We are committed to a policy of
				non-discrimination on the basis of sex, race, color, national origin, sexual
				orientation, marital status, disability, religion, or age in admission and
				access to, or treatment, or employment in our programs or activities as
				required by Title IX of the Educational Amendments of 1972, Section 504 of the
				Rehabilitation Act of 1973, Title VI and VII of the Civil Rights Act of 1964,
				the Age Discrimination Act and their implementing regulations. Harassment,
				sexual harassment, and/or sexual misconduct of students, employees, or others
				working or visiting in the employment or academic setting will not be
				tolerated.
(A)
								To help ensure that employees and students are not
			 subjected to illegal harassment/bullying, and in order to create a comfortable
			 work and learning environment, the college strongly opposes and prohibits any
			 offensive physical, written, spoken, or non-verbal conduct as defined and
			 otherwise prohibited by state and federal law.
(B)
								Sexual misconduct
			 in the work or academic setting will not be tolerated. The college seeks to
			 provide and maintain a professional learning and working environment and
			 considers consensual sexual relationships in which one individual has direct
			 responsibility for the evaluation of the other, or has responsibility for
			 supervising, advising, or counseling the other in the course of carrying out
			 his/her job responsibilities, to be unprofessional.
(C)
								Offenders will be
			 subject to appropriate college adjudication processes and the full range of
			 disciplinary action provided by college policy, up to and including discharge,
			 dismissal, or expulsion. This policy and its procedures shall be the only
			 internal college forum of resolution for harassment, sexual harassment, and/or
			 sexual misconduct complaints.
(D)
								College community
			 members or others who feel that they have been victims of harassment, sexual
			 harassment, and/or sexual misconduct in the work place or academic setting will
			 be provided with appropriate support from the college. Members of the college
			 community shall include all Northwest state community college students, members
			 of the board of trustees, faculty, staff, and administrators, whether full- or
			 part-time.
(E)
								College administration will develop procedures related
			 to this policy.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-20 - Conflict of interest

Current through all regulations passed and filed through July 1, 2024
Policy statement: no employee will
				engage in any activity for which the employee receives financial remuneration
				or equivalent goods or services if such activity occurs during the employee's
				normal working hours without the express consent, in writing, of the president
				and on file with the chief fiscal office.
(A)
								Employees shall
			 not represent any vendor nor be an employee of any vendor that does business
			 with the college without the express consent in writing, of the president and
			 on file with the chief fiscal office.
(B)
								Employees shall
			 not conduct classes under their own auspices or on behalf of another
			 educational institution or agency using the college's course outlines,
			 materials, equipment, or supplies without the express consent, in writing, of
			 the president and on file with the chief fiscal office. This includes use of
			 institutional time and facilities for personal purposes.
(C)
								Employees shall
			 not use confidential information obtained as a result of their association with
			 the college for personal gain. Employees shall not permit unauthorized
			 disclosure of confidential information.
(D)
								Failure to obtain
			 consent for activities mentioned in paragraphs (A), (B,), (C), and (D) of this
			 rule
								
								
			 shall be grounds for disciplinary action, up to and including immediate
			 discharge.
(E)
								Employees, trustees, and their families will neither
			 solicit nor accept personal gifts or services from vendors or potential vendors
			 to the college. Gifts do not include advertising or promotional items such as
			 pens, calendars, or note pads, nor do they include complimentary copies of
			 textbooks that are being considered for adoption. Gifts do not include a
			 reasonable number of meals or travel provided by vendors as may be necessary in
			 the usual conduct of business. Vendors include firms or individuals that
			 provide equipment, materials, or professional services to the college. Any
			 gifts received are subject to the provisions of the NSCC ethics policy and
			 appropriate provisions of the Ohio Revised Code.
(F)
								In making
			 statements as private citizens, employees have the responsibility to make it
			 clear that they are not representing the college.
(G)
								Vendors may offer
			 special considerations such as discounts to employees of the college.
			 Individual employees shall not solicit nor accept, for their personal gain,
			 special discounts from vendors. Employees shall not use their employment status
			 with the college for the avoidance of taxes.
(H)
								The human
			 resource department shall provide a copy of this policy to new employees during
			 their orientation program. The policy will be available on the college shared
			 drive.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-21 - Drug free workplace

Current through all regulations passed and filed through July 1, 2024
(A) Northwest state community college shall
			 comply with the Drug-free Workplace Act of 1988 and the Drug-free School and
			 Community Act of 1989.
(B)
								Northwest state community college shall maintain a drug
			 and alcohol prevention plan.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-22 - Ethics

Current through all regulations passed and filed through July 1, 2024
Policy statement: it is the policy of
				Northwest state community college to carry out its mission in accordance with
				the strictest ethical guidelines and to ensure that board of trustees members
				and employees conduct themselves in a manner that fosters public confidence in
				the integrity of Northwest state community college, its processes, and its
				accomplishments.
(A)
								Northwest state community college officials and
			 employees must, at all times, abide by protections to the public embodied in
			 Ohio's ethics laws, as found in Chapters 102. and 2921. of the
								
								 Revised Code,
			 and as interpreted by the Ohio ethics commission and Ohio courts. (A copy of
			 these laws is provided by the Northwest state community college, and receipt
			 acknowledged, as required in division (D) of the section R.C.
			 102.09
								
								
								 of the Revised
			 Code.) Board of trustee members and employees must conduct themselves, at all
			 times, in a manner that avoids favoritism, bias, and the appearance of
			 impropriety.
(B)
								A general summary of the restraints upon the conduct of
			 all members and employees is found in procedure no. 3-22 (a)
(C)
								This policy may
			 be changed only by a majority vote of the Northwest state community college
			 board of trustees.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-23 - Rehire of retirees

Current through all regulations passed and filed through July 1, 2024
(A)
								The president and
			 the college board of trustees have final and complete authority to offer or not
			 to offer employment to persons after they retire from Northwest state community
			 college.
(B)
								Each person will be entitled to the same benefits,
			 including but not limited to: insurance, sick leave, personal leave, vacation
			 time and holidays as any other employee in the same classification. Any new
			 unused vacation time will be paid to the employee at their second retirement as
			 per the policy.
(C)
								Northwest state community college will continue to pay
			 the board's approved retirement contribution into the person's STRS or SERS
			 annuity.
(D)
								A person who is employed by the college on a retired
			 rehired person basis will be eligible for salary increases and merit pay as
			 deemed appropriate by the president and the college board of
			 trustees.
(E)
								A retired rehired person is not eligible for any future
			 retirement incentive plan.
(F)
								Retired rehired
			 person salary - the person will be offered employment at a salary that is based
			 on the needs of the college and the circumstances of their
			 retirement.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-24 - Organizational chart

Current through all regulations passed and filed through July 1, 2024
Policy statement: the board of trustees
				of Northwest state community college understands the importance of maintaining
				an up-to-date organizational chart that describes the reporting structure of
				the employees of the college.
(A)
								Northwest state
			 community college shall maintain an up to date organizational chart that will
			 be available on the college web site.
(B)
								The human
			 resources department or president's designee shall have responsibility for the
			 maintenance of that chart.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-25 - Sick leave donation policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement: Northwest state
			 community college is committed to recruiting and retaining quality employees
			 . To accomplish
			 this goal the college strives to stand out as an employer of choice. The
			 college goal is to create a community that supports employees and their families and the college
			 regards family care concerns as legitimate and important.
(B) The purpose of the
			 
								sick
			 leave donation policy is to provide financial assistance during approved
			 unpaid leaves of absence due to serious, life-threatening or terminal illness
			 and/or injury to self or immediate family members. This policy visibly
			 demonstrates the college's commitment to work/life integration. The human
			 resource department will be responsible for the administration of this policy
			 and procedure.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-26 - Non-retaliation

Current through all regulations passed and filed through July 1, 2024
(A)
								Statement of purpose: this policy is intended to
			 protect any individual who engages in good faith disclosure of alleged wrongful
			 conduct to a designated college official or public body. More specifically
			 it:
(1)
									Encourages individuals to disclose wrongful conduct engaged
			 in by others to the appropriate college official so that the college can take
			 prompt, corrective action;
(2)
									Informs
			 individuals how allegations of wrongful conduct can be
			 disclosed;
(3)
									Protects individuals from reprisal by adverse
			 employment action or other retaliation as a result of having disclosed wrongful
			 conduct (individuals who self-report their own misconduct are not afforded
			 protection by this policy); and
(4)
									Provides
			 individuals who believe they have been subject to reprisal or false allegations
			 a fair process to seek relief from these acts.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-27 - Family and Medical Leave Act

Current through all regulations passed and filed through July 1, 2024
Statement of purpose: To establish and
				notify employees of rules and procedures concerning the Family and Medical
				Leave Act (FMLA). In accordance with federal law, family and medical leave is a
				benefit available to all eligible employees. Northwest state community college
				is subject to the Family and Medical Leave Act (FMLA), a federal law enforced
				by the United States department of labor, and strives to comply with its FMLA
				obligations.
(A)
								The college administers FMLA leave in accordance with
			 the rights and restrictions in the FMLA statutes, regulations, and interpretive
			 case law. The college reserves the right to use any procedures or requirements
			 permissible under law whether or not specifically mentioned in this policy or
			 subsequent procedure. See
			 29 U.S.C.
			 2601, et seq. and 29 C.F.R. 825 for specific
			 statutes and regulations governing the FMLA.
(B)
								Basic leave
			 entitlement - FMLA requires covered employers to provide up to twelve weeks
			 (twenty-six weeks for qualifying exigency) of unpaid, job-protected leave to
			 eligible employees for the following reasons:
(1)
									For incapacity
			 due to pregnancy, prenatal medical care or child birth;
(2)
									To care for the
			 employee's child after birth, or placement for adoption or foster
			 care;
(3)
									To care for the employee's spouse, son or daughter, or
			 parent, who has a serious health condition;
(4)
									For a serious
			 health condition that makes the employee unable to perform the employee's job;
			 or
(5)
									For a qualifying exigency arising out of the fact that
			 the spouse, or a son, daughter, or parent of the employee is on active duty (or
			 has been notified of an impending call or order to active duty) in the armed
			 forces in support of a contingency operation.
During a twelve month period, an
				employee is entitled to a combined total of twenty-six workweeks of leave. The
				twelve month period is measured as a twelve month look back for
				eligibility.
Ohio Administrative Code › Title 3358:14 - Northwest State Community College › Chapter 3358:14-3 - Employee Policies › Section 3358:14-3-28 - Consolidated Omnibu Budget Reconciliation Act (COBRA)

Current through all regulations passed and filed through July 1, 2024
Northwest state community college
				complies with the requirements of the Consolidated Omnibus Budget
				Reconciliation Act (COBRA) regarding continuation coverage to eligible
				employees. The human resources department shall provide notice to eligible
				employees as required by law. Full descriptions of continuation coverage,
				eligibility, and procedures shall be maintained by the human resources
				department.