Oklahoma Administrative Code › Title 310 - Oklahoma State Department of Health › Chapter 638 - Drug and Alcohol Testing › Subchapter 1 - General Provisions › Section 310:638-1-8.1 - Hair specimen collection procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Designation of collection
				site.
Each hair drug testing program shall have one (1) or more
				designated collection sites which have all necessary personnel, material,
				equipment, facilities, and supervision to provide for the collection, security,
				temporary storage, and shipping or transportation of hair specimens to a
				licensed drug testing facility.
(b)
Security.
While security is important with any collection, in the
				case of hair, only the temporary storage area in the designated collection site
				needs to be secure.
(c)
Chain
				of custody.
Chain of custody standardized forms shall be properly
				executed by authorized collection site personnel upon receipt of specimens.
				Handling and transportation of hair specimens from one authorized individual or
				place to another shall always be accomplished through chain of custody
				procedures. Every effort shall be made to minimize the number of persons
				handling specimens.
(d)
Access to authorized personnel only.
The hair collection site
				shall be off limits to unauthorized personnel during the actual collection of
				specimens.
(e)
Privacy.
Procedures for collecting hair shall be performed on one
				individual at a time to prevent substitutions or interference with the
				collection of reliable samples.
(f)
Integrity and identity of specimen.
Precautions shall be taken to
				ensure that the root end of a hair specimen is indicated for the testing
				facility who performs the testing. The maximum length of hair that shall be
				tested is 3.9 cm distal from the skin. This length may be changed if a review
				officer requests the testing of proximal segments to assist their evaluation of
				testing data. The collection of pubic hair is not permitted. The information on
				the hair specimen container and on the chain of custody form shall identify the
				individual from whom the specimen was collected. The following minimum
				precautions shall be taken when collecting a hair specimen to ensure specimens
				are obtained and correctly identified.
(1)
				When an individual arrives at the collection site, the collection site person
				shall request the individual to present photo identification. If the individual
				does not have proper photo identification, the collection site person shall
				contact the supervisor of the individual, the coordinator of the drug testing
				program, or any other employer official who can positively identify the
				individual. If the individual's identity cannot be established, the collection
				site person shall not proceed with the collection.
(2) If the individual fails to arrive at the
				assigned time, the collection site person shall contact the appropriate
				authority to obtain guidance on the action to be taken.
(3) The collection site person shall note any
				unusual behavior or appearance on the chain of custody form.
(4) Hair shall be cut as close to the scalp
				as possible. Upon taking the specimen from the individual, the collection site
				person shall determine that it contains approximately 1/2 inch of hair when
				fanned out on a ruler (e.g. about 40 mg of hair).
(5) Both the individual being tested and the
				collection site person shall keep the specimen in view at all times prior to
				the specimen container being sealed with a tamper resistant seal and labeled
				with the individual's specimen number and other required information.
(6) The collection site person shall label
				the container which contains the hair with the date, the individual's specimen
				number, and any other identifying information provided or required by the drug
				testing program.
(7) The individual
				shall initial the container for the purpose of certifying that it is the
				specimen collected from the individual.
(8) The collection site person shall indicate
				on the chain of custody form all information identifying the specimen. The
				collection site person shall sign the chain of custody form next to the
				identifying information or the chain of custody on the specimen
				container.
(9) The individual shall
				be asked to read and sign a statement certifying that the specimen identified
				as having been collected from the individual is in fact the specimen the
				individual provided.
(10) The
				collection site person shall complete the chain of custody form.