New Mexico Administrative Code › Title 5 - POST-SECONDARY EDUCATION › Chapter 100 - PRIVATE INSTITUTIONS OF HIGHER LEARNING › Part 7 - LICENSURE UNDER THE POST-SECONDARY EDUCATIONAL INSTITUTION ACT › Section 5.100.7.15 - SITE VISITS AND RECORDS INSPECTION

Current through Register Vol. 35, No. 13, July 16, 2024
The department may conduct a site visit at any time to
				  evaluate institutional compliance with all applicable laws and regulations. The
				  department may request documents or access to files to evaluate compliance. The
				  department may request inspection of the institution's records, which must
				  follow the records management plan set out by the institution as required in
				  Subsection D of
				  5.100.7.10
				  NMAC. Records that must be maintained and available for inspection are as
				  follows:
A. official student
				transcripts;
B. records related to
				development of courses including, but not limited to, outlines and syllabi;
				and
C. records related to student
				enrollment, original version of enrollment agreements, student class
				registration and withdrawals,
D.
				list of current students;
E. list
				of dropped or withdrawn students;
F. list of students that have
				graduated;
G. catalogs of the
				institution plus any additional documentation that defines student policies.
				The institution shall maintain an archive of catalog versions for the period of
				time applicable to enrollment agreements for current students;
H. records related to marketing and
				recruitment, including but not limited to, samples of advertising including
				online pages;
I. records related to
				examination and testing including, but not limited to, grade results;
J. records related to academic programs,
				including, but not limited to, analyses of academic program completion rates,
				student transfer rates, or employment rates for graduates of the institution
				and membership and minutes for academic committees;
K. records related to higher education
				programs;
L. documentation of
				accrediting reports and self-study reports submitted to accrediting bodies for
				institutions accredited or seeking accreditation;
M. records related to faculty and staff
				qualifications, including, but not limited to, the results of periodic student
				and peer or supervisor assessment of teaching, original official transcripts of
				record sent directly to the hiring institution from institutions issuing the
				faculty member a degree and applicable license or certification demonstrating
				the educational qualifications of the faculty member, documentation of
				applicable experience for faculty members with alternative qualifications, and
				a separate file available for review containing documentation regarding all
				complaints lodged against the faculty member;
N. records related to student evaluations,
				discipline, assessments and attendance;
O. student complaint files;
P. evidence of the institution's valid
				insurance policies and surety bond or alternative surety;
Q. records related to scholarships, loans,
				grants and other financial aid; and
R. records related to financial
				stability.