reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.6 - Request for payment, adjustment, refund, and/or collection of Article III student grants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Payment deadlines shall be established annually and included as an addendum to the contract between the Board and each participating institution.
(b) To request payment of undergraduate Article III student grant funds, the campus EOF and financial aid directors shall follow payment procedures as outlined in the EOF Executive Director's annual administrative memorandum.
(c) At the request of the EOF Executive Director, institutions shall submit to the EOF Central Office student background information that was used to determine a particular student's eligibility or ineligibility for the EOF program.
(d) All files of students receiving Article III student grants are subject to audit in compliance with the provisions of the project and master contracts.
(e) All participating institutional programs shall cooperate fully in specified program analyses and evaluation activities carried out by the EOF Central Office in accordance with
9A:11-6.15
, Program improvement and evaluation process, and 6.17, Fiscal audit requirements.
(f)
									9A:9-2.12, which is the Tuition Aid Grant and Garden State Scholarship programs' rule governing award adjustments, refunds and collections, shall apply to Article III student grant disbursements.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.7 - Appeals

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A student, or their parent(s), may only file a written appeal with the EOF Executive Director regarding an institutional determination of ineligibility for an Article III student grant, but only after the student has appealed through all institutional channels because EOF is a campus-based program. (Participating institutions are responsible for verifying grant and scholarship eligibility and for establishing appeal procedures.)
1. Appeals submitted to the EOF Executive Director shall be in the form of a letter addressed to the EOF Executive Director at the Office of the Secretary of Higher Education EOF, PO Box 542, Trenton, New Jersey 08625-0542.
2. The letter shall contain the student's full name, social security number, and college of attendance and present detailed information about the case, including a description of the basis for appeal and the names of institutional officials contacted during the institutional appeal process.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.8 - Liability

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The basic responsibility for submitting accurate information to institutional officials rests with the student.
(b) If an institution knowingly conveys fraudulent or misleading information in order to obtain Article III grants for ineligible students, the institution shall be held liable and shall be required to make restitution to the State.
(c) If an institution makes an award in good faith based on information provided by the student that is later found to be fraudulent or misleading, the student is liable for returning the Article III grant. The institution shall include a written statement to this effect with each student's award notification.
(d) The institution shall undertake the appropriate steps to reclaim moneys due the Fund from ineligible students. When EOF grants have been received based on fraudulent information, institutions shall notify the EOF Executive Director and shall report on efforts made to reclaim said funds.
(e) The Board is not liable for institutional financial expenditures that exceed a participating institution's fiscal year budgeted contract allocations for Article III or Article IV funds.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.9 - Institutional commitment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) EOF students, as students who pay tuition and for whom the institution receives State support other than EOF funding, are entitled to all services available to any other students at the institution.
(b) Article IV program support funds are intended to supplement, not supplant, existing services provided by the institution. A participating institution shall not charge the EOF program, either directly or through the institutional match provision of (c) below, for services that are not over and above those available to the general student population.
(c) Participating institutions shall provide a broad range of support services to students enrolled in the program. Institutions shall provide matching funds equivalent to no less than the total academic year Article IV program support allocation provided by the Board.
1. The institutional match for campus EOF program costs may consist of any of the following:
i. Funds contributed or donated to the institution by public agencies, private organizations, or individuals;
ii. Real or personal property contributed or donated to the institution by public agencies, private organizations, or individuals;
iii. The provision and maintenance of peripheral technological equipment;
iv. Direct services rendered by other institutional staff solely to the EOF program, as long as those services constitute at least 10 percent or more of the institutional staff member's time;
v. All or a portion of any EOF staff member's salary, wages, or fringe benefits; or
vi. Indirect/overhead expenses, such as space, light, heat, etc., up to, but not more than, 20 percent of total program costs.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.10 - Restrictions on use of Article IV program support funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Article IV program support funds shall not be used for the following items:
1. Employee benefits for academic year student assistants and part-time personnel;
2. The purchase of office furniture and/or office decor items;
3. Indirect expenses (such as space, heat, lights, postage, and telephone) that exceed 10 percent of the total academic year Article IV allocation;
4. Transportation of students for normal commuting costs;
5. The salary and fringe benefits of the campus EOF administrator/director;
6. Fringe benefits for 12-month EOF staff at public senior institutions;
7. Fringe benefits in excess of 21 percent of the salaries and wages paid by EOF funds for 12-month EOF staff at community colleges and independent institutions;
8. The cost of instruction for which students are charged tuition;
9. Other student costs that normally are covered by a student's financial aid package, such as fees, room and board, transportation, and child care;
10. Lobbying, partisan political contributions, and/or fund raising activities; or
11. The purchase of medication, drugs, or alcoholic beverages.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.11 - Transfer of Article IV program support funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Institutions shall not transfer Article IV program support funds to establish new personnel or new other-than-personnel services (OTPS) items that were not part of the original contract without prior written approval by the EOF Executive Director. The submission of an Article IV transfer request shall occur prior to the deadline for the submission of the second interim expenditure report.
(b) Transfers within existing personnel lines or within existing OTPS lines, as included in the original contract, do not require prior approval but the institution shall notify the EOF Executive Director, in writing, that such transfers have taken place.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.12 - Academic progress

Current through Register Vol. 56, No. 14, July 15, 2024
Each institution shall establish a policy and maintain a process to monitor EOF students' performance and inform students of their academic progress and standing. This process shall include operational procedures to record and review student progress prior to the fall semester of each academic year, in accordance with 9A:11-2.1 3 and to provide student advisement through the counseling component of the program.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.13 - Procedures regarding academic probation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Article III student grants and EOF program support services may be discontinued for reasons outlined in 9A:11-2.14, Discontinuance of Article III student grants, and 9A:11-4.10, Discontinuance of Article IV program support services.
(b) Each participating institution shall have procedures to notify the campus EOF administrator/director about program participants placed on academic probation and dismissal. If the institution has developed a process or system to determine if a student may be at risk academically prior to being placed on academic probation or being dismissed, this information must be made available to EOF staff. EOF staff shall conduct an assessment of these students' overall academic performance and require the students' participation in such support programs as may be appropriate.
(c) Each participating institution shall establish an appeal process for EOF students who fail to meet the institution's academic progress standards. The process shall involve the campus EOF administrator/director and should employ appropriate academic support remedies before academic dismissal.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.14 - Recordkeeping and data collection

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Data collection is essential to identifying target populations and developing admissions criteria, as well as designing program services, monitoring student progress, determining the effectiveness of program activities, and documenting outcomes. Each campus EOF program shall have access to state-of-the-art hardware/software capabilities, as well as institutional management information systems and research staff. Additionally, each campus EOF program shall have access to an electronic recordkeeping system with the, ability to integrate EOF student data from institutional offices' including admissions, financial aid, registrar, bursar, academic advisement, and other student support services. Data to support recruitment and admissions shall include, at a minimum, each student's:
1. High school;
2. Home address;
3. Home county;
4. Self-identified gender;
5. Race/ethnicity;
6. Family income used to determine eligibility or continued financial need;
7. Standardized test scores, such as ACT and/or SATs, and basic skills assessments;
8. High school transcript (rank, coursework, and type of diploma) and college transcript;
9. Other educational experience records (such as GED, transfers);
10. Renewal status; and
11. Historical poverty code.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.15 - Program improvement and evaluation process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The EOF Executive Director shall maintain appropriate procedures to monitor program components and fiscal functions at institutions receiving Article III and Article IV funds pursuant to this chapter.
(b) The EOF Executive Director will annually provide each participating institution with both quantitative and qualitative performance indicators that the Board has adopted as satisfactory program outcomes.
(c) The following indices shall be used to determine the effectiveness of campus EOF programs and their compliance with this chapter:
1. Institutional goals for the EOF program as set forth in
9A:11-4.2(a)
2;
2. Program outcomes including:
i. Cohort retention rates;
ii. Cohort graduation rates;
iii. Enrollment of EOF full-time first-time undergraduate students as a percentage of the institution's entering fall cohort of full-time first-time New Jersey residents in the institution's undergraduate class, as specified at
9A:11-4.5(b)
;
iv. The number of EOF community college students who transfer to New Jersey senior institutions;
v. The EOF equity index for senior institutions or the county college success rate; and
3. Fiscal budgets and expenditure reports.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.16 - Annual program report

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Participating institutions shall submit to the EOF Central Office reports of program activities, outcomes, and fiscal expenditures in a format established before the reporting period.
(b) The timetable for submission of the reports shall be included in the final contract executed with each participating institution.
(c) Institutions that fail to report in a timely manner shall not receive their next scheduled grant payment and may not receive any payments for the rest of the fiscal year.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.17 - Fiscal audit requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Participating institutions shall either have separate accounts for each EOF allocation for which funds are received or deposit State funds in a general account, the latter only if funds are identified by their separate EOF categories; in either case, the institution shall maintain a clear audit trail. The institution also shall maintain student records that include name, address, social security number, date, amount of each EOF semester award, and such other information as required for compliance with 20 U.S.C. §
										1070 et seq.; 34 C.F.R. §
										668.24; the Single Audit Act, as contained in the New Jersey Department of Treasury, Office of Management and Budget (OMB) Circular Letter 98-07, and as further specified in this chapter. Records of receipts and disbursements shall be maintained in accordance with generally accepted accounting principles.
(b) The institution's EOF program shall be included as part of the institution's periodic audit by an independent accounting firm to ensure compliance with this chapter, and the institution shall provide a copy of the audit report to the Office of the Secretary of Higher Education. The Board, through the Secretary, reserves the right to conduct its own institutional audit.
(c) Institutions shall, upon reasonable notice, make available to the EOF Executive Director or their designee access to institutional and student records for audit purposes.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.18 - Program noncompliance

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon an institution's unsatisfactory program evaluation or fiscal audit or its failure to achieve the program outcomes contractually agreed upon, the EOF Executive Director or their designee may conduct an inquiry at the institution. The purpose of the inquiry shall be to discuss and investigate the apparent noncompliance with the institutional president, EOF administrator/director, and other appropriate officials.
(b) The EOF Executive Director shall make a written report on the findings of the inquiry and shall transmit a copy to the institutional president and campus EOF administrator/director. The report shall describe the noncompliance in detail and provide specific recommendations to correct the situation within a time period that the EOF Executive Director shall determine.
(c) The institution may appeal the findings. Such appeal shall be in writing and directed to the Chairperson of the Board; the Board shall consider the appeal within a reasonable time period. The Board may uphold or overturn the report of the Executive Director and modify the recommendations as it deems appropriate.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.19 - Program probationary status

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Board may place an institutional EOF program on probation for failure to correct program deficiencies within the time specified by the EOF Executive Director. The Board shall impose such restrictions as it deems necessary, which restrictions may include, but are not limited to, the following:
1. Restrict the recruitment of new students into the program;
2. Withhold funds for the program pursuant to provisions of the master contract; and
3. Terminate an institutional program pursuant to contractual provisions.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 6 - OPERATIONAL PROCEDURES FOR ACADEMIC YEAR AND SUMMER ARTICLE III STUDENT GRANTS AND ARTICLE IV PROGRAM SUPPORT SERVICES FUNDS › Section 9A:11-6.20 - Program advisory board (PAB)

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each participating institution should establish a Program Advisory Board (PAB). The size and method of selection of the PAB shall be at the institution's discretion. Membership may include representatives of its students, faculty, and administration, as well as local citizens who reflect the student population being served by the campus program. The campus EOF administrator/director shall serve ex-officio on the PAB.
(b) The PAB shall establish a meeting schedule for the academic year. The PAB shall demonstrate, at a minimum, its involvement in the following activities:
1. Advising during the search and selection of the campus EOF administrator/director;
2. Acquainting the local and campus communities with the goals and objectives of the EOF program;
3. Reviewing the admissions criteria and the procedures used in recruiting EOF students;
4. Being knowledgeable about institutional methods for recruiting, interviewing, and screening potential students for admission into the college who may require EOF financial assistance and/or special educational assistance;
5. Serving as a resource for student mentoring, internships, and employment opportunities; and
6. Reviewing and commenting on the institution's program goals, objectives and outcomes.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 7 - C. CLYDE FERGUSON LAW SCHOLARSHIP › Section 9A:11-7.1 - Student eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) To be eligible for a C. Clyde Ferguson Law Scholarship (Ferguson Scholarship), a student shall demonstrate that they:
1. Is or has been a legal resident of the State of New Jersey for at least one year immediately before receiving the scholarship;
2. Is from a disadvantaged background, as demonstrated by inclusion in at least one of the following categories:
i. Meets the requirements of 9A:11-2.3;
ii. Is a former or current recipient of the New Jersey EOF Article III undergraduate or graduate grant;
iii. Is a student who would have been eligible as an undergraduate for a New Jersey EOF Article III student grant (9A:11-2.3); or
iv. Is a first-generation college student whose immediate family is or was eligible for government assistance and/or educational programs targeted toward low-income and disadvantaged populations (TRIO programs, NJ GEAR UP, free and reduced breakfast/lunch programs, food stamps, or at least one year of Pell grants); and
3. Is or will be a full-time student enrolled for an initial law degree at Rutgers Law School or Seton Hall University School of Law.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 7 - C. CLYDE FERGUSON LAW SCHOLARSHIP › Section 9A:11-7.2 - Grant amounts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The maximum and minimum award ranges for a Ferguson Scholarship shall be annually established by the Board, but shall not exceed the maximum amount of tuition, fees, room, and board charged at Rutgers Law School.
(b) The amount of each Ferguson Scholarship shall be based on the financial need of the student determined pursuant to 9A:11-3.4(a), (b) and (c).
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 7 - C. CLYDE FERGUSON LAW SCHOLARSHIP › Section 9A:11-7.3 - Rules incorporated by reference

Current through Register Vol. 56, No. 14, July 15, 2024
The following provisions of this chapter governing the EOF program shall also apply to grants made under the Ferguson Scholarship unless they are inconsistent with, or otherwise excepted within, the provisions of this subchapter: 9A:11-3.2(b), 3.5, 6.1, 6.3, 6.5, 6.6, 6.7 and 6.8.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 8 - MARTIN LUTHER KING PHYSICIAN-DENTIST SCHOLARSHIP PROGRAM › Section 9A:11-8.1 - Student eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) To be eligible for a Martin Luther King Physician-Dentist Scholarship (King Scholarship), a student shall demonstrate that they:
1. Are or has been a legal resident of the State of New Jersey for at least one year immediately before receiving the scholarship;
2. Is from a disadvantaged background, as demonstrated by inclusion in at least one of the following categories:
i. Meets the requirements of 9A:11-2.3;
ii. Is a former or current recipient of the New Jersey EOF Article III undergraduate or graduate grant;
iii. Is a student who would have been eligible as an undergraduate for a New Jersey EOF Article III student grant (9A:11-2.3); or
iv. Is a first-generation college student whose immediate family is or was eligible for government assistance and/or educational programs targeted toward low-income and disadvantaged populations (TRIO programs, NJ GEAR UP, free and reduced breakfast/lunch programs, food stamps, or at least one year of Pell grants); and
3. Are or will be a full-time student enrolled for an initial M.D., D.O., or D.M.D. degree at Rutgers-Robert Wood Johnson Medical School, Rutgers-New Jersey Medical School, Rutgers-School of Dental Medicine, Cooper Medical School of Rowan University, or Rowan School of Osteopathic Medicine.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 8 - MARTIN LUTHER KING PHYSICIAN-DENTIST SCHOLARSHIP PROGRAM › Section 9A:11-8.2 - Grant amounts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The maximum and minimum award ranges for a King Scholarship shall be annually established by the Board, but shall not exceed the maximum amount of tuition charged at Rutgers-Robert Wood Johnson Medical School, Rutgers-New Jersey Medical School, Rutgers-School of Dental Medicine, Cooper Medical School of Rowan University, or Rowan School of Osteopathic Medicine.
(b) The amount of each King Scholarship shall be based on the financial need of the student as determined pursuant to 9A:11-3.4(a), (b) and (c).
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 11 - EDUCATIONAL OPPORTUNITY FUND: ADMINISTRATIVE PROCEDURES AND POLICIES › Subchapter 8 - MARTIN LUTHER KING PHYSICIAN-DENTIST SCHOLARSHIP PROGRAM › Section 9A:11-8.3 - Rules incorporated by reference

Current through Register Vol. 56, No. 14, July 15, 2024
The following provisions of this chapter governing the EOF program shall also apply to grants made under the King Scholarship unless they are inconsistent with, or otherwise excepted within, the provisions of this subchapter: 9A:11-3.2(b), 3.5, 6.1, 6.3, 6.5, 6.6, 6.7 and 6.8.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.1 - Purpose and authority

Current through Register Vol. 56, No. 14, July 15, 2024
This chapter is promulgated by the Secretary of Higher Education to implement the Higher Education Capital Improvement Fund Act, P.L. 1999, c. 217, as amended by P.L. 2012, c. 42 and P.L. 2017, c. 98. This chapter is adopted in order to provide the mechanism by which eligible institutions may apply for and receive grants from the Higher Education Capital Improvement Fund.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.3 - Project eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Moneys from the capital improvement fund shall be awarded in the form of grants to New Jersey's four-year public and private institutions of higher education for the cost, or a portion of the cost, of the renewal, renovation, improvement, expansion, construction, and reconstruction of facilities and technology infrastructure.
(b) Each institution shall use the grants for existing renewal and renovations needs at instructional, laboratory, communication, research, and administrative facilities.
(c) An institution may use up to 20 percent of a grant within student support facilities for renewal and renovation or improvement, expansion, construction, and reconstruction.
(d) Grants funds may be used for the improvement, expansion, construction, and reconstruction of instructional, laboratory, communication, and research facilities, or technology infrastructure if:
1. The institution establishes that all renewal and renovation is completed at instructional, laboratory, communication, research, and administrative facilities or is accounted for through other funding sources;
2. The institution proposes the project for the purpose of maximizing Federal grant recoveries; or
3. The institution proposes to replace a building when the projected renewal and renovation costs exceed the projected cost of replacement.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.5 - Application review and approval process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary shall conduct a review of the applications. Such applications will be reviewed based on:
1. The completed application bearing the earliest submission date; or
2. A competitive application process whereby all applications will be submitted by a date certain and will be evaluated to determine which applications are the most qualified to receive funding.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.6 - Authorization process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary shall establish a review committee comprised of representation from the Office of the Secretary of Higher Education, the New Jersey Educational Facilities Authority, the New Jersey Schools Development Authority, the New Jersey Economic Development Authority, and an external advisor with technical expertise to evaluate project grant applications and make recommendations on funding.
(b) The Secretary shall examine the recommendations of the review committee and shall, via a written certification, provide preliminary approval or disapproval of the grant, pursuant to N.J.A.C. 9A:12-1.5(b), and the amount of the grant.
(c) The Secretary shall submit to the Legislature a copy of the grant application and a copy of the written certification preliminarily approving the grant, including the amount approved, with a copy of such material to the Authority. If the Legislature does not disapprove the grant by the adoption of a concurrent resolution within 45 days of receipt from the Secretary, the grant shall be deemed to be approved by the Legislature and by the Secretary.
(d) Upon authorization of the grant pursuant to (b) above, the institution shall enter into a grant agreement with the Authority, which shall set forth the terms of the grant award and be provided to the board of the Authority for approval by resolution.
(e) Each grant award shall be contingent upon the recipient governing board's entering into a contract or contracts to construct the capital improvement project within one year of the date on which the grant funds are made available. The funds shall be considered available on the date of the Authority's issuance of the bonds to fund the capital improvement project or on the date of the authorization of the grant, whichever is later.
(f) Each recipient of a grant shall provide such information as the Secretary may request regarding the use of the grant and the progress of the project.
(g) The Secretary may reduce, or cancel entirely, the amount of a grant:
1. If an institution determines not to undertake a project for which a grant was awarded;
2. To adjust for actual project expenses in a manner consistent with the approved grant; or
3. If the project is not substantially completed and the grant substantially disbursed six months after the estimated construction completion date set forth in the grant application, as adjusted for any actual delay to the institution entering into a construction contract consistent with (d) above.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.7 - Payment of principal and interest

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each four-year public institution shall pay the Authority, or the bond trustee, if so directed by the Authority, one-third (1/3) and each four-year private institution shall pay the Authority, or bond trustee, if so directed by the Authority, one-half (1/2) of the amount necessary to pay the principal and interest on the portion of bonds allocated to finance the capital improvement projects for the institution and in accordance with its grant agreement.
(b) If an institution fails or is unable to pay to the Authority in full, when due, any such obligation of an institution to the Authority, an amount sufficient to satisfy the deficiency shall be retained by the State Treasurer from State aid or any other State appropriation allotted to the institution. As used in this subsection, "obligation of an institution" means any amount payable by the institution for the principal and interest on the bonds, notes, or other obligations of the Authority issued to finance projects for the institution under this program. The Authority shall notify the State Treasurer of the amount to be retained to satisfy the obligation of each institution. A copy of such notification shall be submitted to the Secretary.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.8 - Reporting requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each institution shall annually submit, by May 31st or such other date, as determined by the Secretary, a report to the Authority pursuant to and in accordance with the requirements set forth by the grant agreement.
(b) Each institution shall, whenever requested by the Authority, provide and certify, in a form satisfactory to the Authority, such information concerning the institution and the project, the operations and finances of the institution, and such other matters that the Authority considers to be necessary in order to enable the Authority to make any reports, including reports to the Secretary, which are required by any law or governmental regulations in connection with the bonds issued under the Act.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.1 - Purpose and authority

Current through Register Vol. 56, No. 14, July 15, 2024
This chapter is promulgated by the Secretary of Higher Education to implement the Higher Education Technology Infrastructure Fund Act, P.L. 1997, c. 238, as amended by P.L. 2012, c. 42. This chapter is promulgated to provide a mechanism by which eligible institutions may apply for and receive grants from the Higher Education Technology Infrastructure Fund.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.3 - Funding eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary shall only approve a grant from the Technology Fund, if the institution:
1. Commits, by resolution of its governing board, to maintaining the technology infrastructure proposed for purchase or development;
2. Has a long-range facilities plan for technology and agrees it will use the grant to advance that plan;
3. Certifies that it will use the grant funds to enhance inter-institutional or intra-institutional connectivity and information technology as it relates to advancing the instructional, research, or service/economic development missions of the institution;
4. Certifies that it will use the grant funds to advance the institution toward the next level in establishing integrated voice, video, and data networks;
5. Certifies that it will use its best efforts to solicit bids from and/or award contracts to minority and women-owned businesses;
6. Ensures that interinstitutional networking enhancements are compatible with the recommended technology infrastructure for New Jersey higher education;
7. Provides matching funds equal to or greater than the amount of grant funds requested; and
8. Addresses training, staffing, and other indirect costs related to the proposed use of grant funds.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.4 - Grant application

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Following approval by the governing board at a duly authorized meeting, an institution of higher education may apply to the Secretary for a grant from the Technology Fund. The institution's application shall include the following items:
1. A complete description of the proposed technology infrastructure project;
2. A copy of the institutional governing board's resolution approving the institution's application and committing the institution to support the annual operating costs of and maintenance requirements for the proposed project;
3. A summary of the institution's long-range facilities plan for technology and how the proposed project advances that plan;
4. A description of how the proposed project enhances inter-institutional or intra-institutional connectivity and information technology as these relate to advancing the instructional, research, or service/economic development missions of the institution;
5. A description of how the proposed project advances the institution toward the next level of establishing integrated voice, video, and data networks for the institution;
6. A description of how proposed inter-institutional networking enhancements are compatible with the technology infrastructure plan for New Jersey higher education originally established;
7. Identification of all direct costs associated with the acquisition or development of the proposed technology infrastructure;
8. An itemization of the proposed expenditure of grant funds and matching funds, including, but not limited to, all telecommunications equipment and linkages, transport services, network interconnections, and associated with estimated costs;
9. Identification of all revenue sources for the proposed project, including the specific source(s) of revenue for matching funds;
10. A description of how the institution will address training, staffing, and other indirect costs related to the project;
11. The useful life of any equipment to be purchased with grant funds (the useful life as determined either by reference to the Internal Revenue Service Class Life Asset Depreciation Range System set forth at Revenue Procedure 87-56, as amended, supplemented, or superseded, or by appraisal of any independent engineering or accounting firm, as appropriate);
12. The estimated timetable for completing the project;
13. Certification by the institution that the project will comply with all applicable laws, rules, codes, statutes, and government guidelines, including the principles of affirmative action and equal employment opportunity, where applicable, as specified in the Act;
14. Any additional information the institution deems necessary to demonstrate how the institution's proposed project meets the objectives identified at N.J.A.C. 9A:13-1.5(b); and
15. Other information as the Secretary may require on a case-by-case basis and relating to a specific application.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.5 - Application review and approval process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary shall conduct a review of the grant applications. Such applications will be reviewed based on:
1. The completed application being from an eligible institution.
2. A competitive application process whereby all applications will be submitted by a certain date and will be evaluated to determine which applications are the most qualified to receive funding.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.6 - Authorization process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary shall establish a review committee comprised of representation from the Office of the Secretary of Higher Education, the Authority, the New Jersey Schools Development Authority, the New Jersey Economic Development Authority, and an external advisor with technical expertise to evaluate project grant applications and make recommendations on funding.
(b) The Secretary shall examine the recommendations of the review committee and shall, via a written certification, provide preliminary approval or disapproval, pursuant to N.J.A.C. 9A:13-1.5(b), of the grant and the grant amount.
(c) The Secretary shall forward to the Authority a copy of the institution's application and a copy of the written certification of such approval, including the amount of the grant. The Authority shall submit a copy of the proposed grant agreement in connection with the project approved by the Secretary, to the Legislature Joint Budget Oversight Committee for review. The Legislature Joint Budget Oversight Committee shall approve or disapprove each grant agreement within 10 working days of receipt, or the grant agreement shall be deemed approved by the Legislature Joint Budget Oversight Committee and by the Secretary.
(d) Each grant awarded shall be contingent upon the recipient's governing board entering into a contract or contracts with respect to the project, within one year of the date on which the grant funds are made available. The grant funds shall be considered available on the date of the Legislature Joint Budget Oversight Committee's approval of the corresponding list of projects or on the date of the Secretary's written certification of the grant approval pursuant to (c) above, whichever is later.
(e) The Authority shall not enter into a grant agreement with an institution of higher education without the review and approval of the Legislature Joint Budget Oversight Committee.
(f) The Authority shall not issue bonds to finance the equipment purchases with terms exceeding the useful life of acquisitions and in no case exceeding 15 years.
(g) Each recipient of a grant shall provide such information as the Secretary may request regarding the use of grant funds and/or progress of the project.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.7 - Cancellation or reduction in grants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary may reduce or cancel entirely the amount of a grant if the amounts are not committed within 18 months of the allocations made by the Secretary. Funds will be considered committed when a grant agreement has been entered into between an institution and the Authority.
(b) No reduction in the grant shall be made pursuant to (a) above if:
1. The request for approval to modify the grant has been received by Secretary within 18 months of the allocation;
2. The facility in which the technology infrastructure will be housed is under construction or renovation;
3. Delays are the result of Federal, State, or local governmental approvals or regulatory requirements not attributable to the institution; or
4. Other compelling and documentable reasons exist as determined by the Secretary.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 13 - RULES IMPLEMENTING THE HIGHER EDUCATION TECHNOLOGY INFRASTRUCTURE FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:13-1.8 - Reporting requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The institution shall annually report to the Authority and the Secretary its purchases resulting from the Technology Fund. The Secretary then shall report to the Governor and Legislature on the use of the funds from the Technology Fund.
1. Each institution shall annually submit, by May 31st, or such other date as determined by the Secretary, a report to the Authority pursuant to, and in accordance with, the requirements as set forth by the grant agreement.
2. Each institution shall, whenever requested by the Authority, provide and certify, in a form satisfactory to the Authority, such information concerning the institution and the project, the operations and finances of the institution, and such other matters that the Authority considers to be necessary in order to enable the Authority to make any reports, including reports to the Secretary, which are required by any law or rule in connection with the bonds issued pursuant to the Act.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 14 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION EQUIPMENT LEASING FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:14-1.1 - Purpose and authority

Current through Register Vol. 56, No. 14, July 15, 2024
This chapter is promulgated by the Secretary of Higher Education to implement the Higher Education Equipment Leasing Fund Act, P.L. 1993, c. 136, as amended by P.L. 2012, c. 42.
New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 14 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION EQUIPMENT LEASING FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:14-1.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this chapter, shall have the following meanings unless the context clearly indicates otherwise.
"Act" means the New Jersey Educational Facilities Authority Act, 18A:72A-1 et seq.
"Amending Act" means P.L. 2012, c. 42, the law that supplements and amends the Act.
"Authority" means the New Jersey Educational Facilities Authority or any board, body, commission, department, or officer succeeding to the principal functions thereof or to whom the powers conferred upon the Authority shall be given by law.
"Bond" means a bond or note of the Authority issued pursuant to the authority granted by the Act.
"Cost-effectiveness" means the degree to which a project produces a positive economic analysis when considering the construction expenses, operating, and maintenance expenses, compared to the project's resultant facilities and/or equipment, the life span of the facilities and/or equipment, facility usage and capacity, user productivity, and, where appropriate, such attributes as aesthetics, historic preservation, security, and safety.
"Equipment" means any property consisting of, or relating to, scientific, engineering, technical, computer, communications, or instructional equipment for use by institutions.
"Equipment leasing fund" means the Higher Education Equipment Leasing Fund as created by the Act.
"Institution" means a public or private institution of higher education that is eligible to receive State aid.
"Lease agreement" means any lease agreement by and between the Authority and any participating institution entered into pursuant to the Act.
"Secretary" means the Secretary of Higher Education.