New Jersey Administrative Code › Title 19 - OTHER AGENCIES › SOUTH JERSEY TRANSPORTATION AUTHORITY › Chapter 2 - ATLANTIC CITY EXPRESSWAY › Subchapter 7 - PURCHASING REGULATIONS › Section 19:2-7.2 - Purchases in excess of the threshold as set by the Governor

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Rules
				  concerning advertising and awards of bids include the following:
1. All purchases of personal property or
				  services where the aggregate cost involved exceeds the threshold amount as
				  determined by the Governor pursuant to
				  52:34-7, which threshold amount
				  shall be adjusted by the Governor as provided in (a)2 below, shall be made only
				  after public advertisement for competitive bids, except where exempted by law.
				  In cases where public advertising is not required, the Authority shall follow
				  procedures outlined in the Authoritys Purchasing Manual to ensure that said
				  purchase, contract, or agreement promotes full and free competition whenever
				  competition is practicable.
2. The
				  Governor, in consultation with the Department of the Treasury, shall, no later
				  than March 1 of each odd numbered year, adjust the threshold, as set forth in
				  (a)1 above, in direct proportion to the rise or fall of the Consumer Price
				  Index for all urban consumers in the New York City and the Philadelphia area as
				  reported by the United States Department of Labor. The adjustment shall become
				  effective on July 1 of each odd numbered year, and such amount shall determine
				  the threshold for competitive bidding.
3. Advertisements for competitive bids shall
				  be placed in appropriate newspapers or journals having a large circulation in
				  the State. All advertisements shall be approved by the Executive Director. Such
				  advertisements shall be published not less than seven calendar days preceding
				  the date upon which the proposals are to be received and opened. All
				  advertisements must contain:
i. A brief
				  description of the supplies, materials, equipment or services to be furnished
				  or performed;
ii. Notice of the
				  place where quotation forms, specifications, terms and conditions may be
				  obtained;
iii. The place, date and
				  time when the sealed bids shall be publicly opened.
4. In addition to advertising, bids may be
				  solicited from all known interested parties by mail or web-based advertising.
				  Such solicitations shall provide prospective bidders with at least the same
				  information contained in the public advertisement.
5. In the event that amendment of any
				  pertinent information supplied prospective bidders becomes necessary, notice of
				  the change(s) shall be given to all prospective bidders at least three days
				  prior to the opening of the bids. If such notice is given orally, it shall be
				  timely confirmed in writing.
6.
				  When the requisitioning unit specifies either the source or the brand name of
				  personal property or services with a value exceeding the adjusted threshold,
				  the related Department Director shall file with the Director of Finance a
				  memorandum stating the basis or reasons for the particular selection; the
				  memorandum shall be approved by the Executive Director prior to submission to
				  the Commissioners.
7.Prior to the
				  award of any contract, the related Department Director and Executive Director
				  shall forward their recommendations to the Commissioners. All awards of
				  contracts shall be made by the Commissioners. The Executive Director or his or
				  her designee may reject any and all bids when such rejection is in the best
				  interests of the Authority. In determining the Authoritys best interest, the
				  Authority may consider, but is not limited to, the following:
i. Availability of funds;
ii. Budgetary constraints; and/or
iii. Credibility and reliability of
				  bidder.
8. For valid
				  reasons, the Commissioners may award the contract to a person other than the
				  lowest bidder.