Ohio Administrative Code › Title 901 - Department of Agriculture - Administration and Director › Chapter 901-10 - Accessing Confidential Personal Information › Section 901-10-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For purposes of 
								administrative rules
				promulgated in accordance with section
				1347.15 of the Revised Code, the
				following definitions apply:
(A)
			 "Access" as a noun means an opportunity to copy, view, or
			 otherwise perceive whereas "access" as a verb means to copy,
			 view, or otherwise perceive.
(B)
			 "Acquisition of a new computer system" means the purchase of a "computer
			 system,"as defined in this rule, that is not a computer system currently in
			 place nor one for which the acquisition process has been initiated as of the
			 effective date of the department rule addressing requirements in section
			 1347.15 of the Revised Code.
(C) "Computer system" means a
			 "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
			 "Confidential personal information" (CPI) 
								means personal information
			 that is not a public record for
			 the purposes of section
			 149.43 of the Revised Code as
			 defined by division (A)(1) of section
			 1347.15 of the Revised
			 Code..
(E) "Employee of the
			 state department" means each employee of a state department regardless of
			 whether he/she holds an elected or appointed office or position within the
			 state department. "Employee of the state department" is limited to the specific
			 employing state department.
(F)
			 "Incidental contact" means contact with the information that is secondary or
			 tangential to the primary purpose of the activity that resulted in the
			 contact.
(G) "Individual" means
			 natural person or the natural person's authorized representative, legal
			 counsel, legal custodian, or legal guardian.
(H) "Information owner" means the individual
			 appointed in accordance with division (A) of section
			 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I) "Person" means natural person.
(J) "Personal information" has the same
			 meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(K) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L) "Research" means a methodical
			 investigation into a subject.
(M)
			 "Routine" means commonplace, regular, habitual, or ordinary.
(N) "Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person" as that phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to employees and maintained by the
			 department for internal administrative and human resource purposes.
(O) "System" has the same meaning as defined
			 by division (F) of section
			 1347.01 of the Revised
			 Code.
(P) "Upgrade" means a
			 substantial redesign of an existing computer system for the purpose of
			 providing a substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.