Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-27 - Administrative employees vacation

Current through all regulations passed and filed through July 1, 2024
(A)
								This policy
			 provides a vacation accrual standard for administrative employees eligible for
			 continuous contract or continuous temporary contract status.
(B)
								The university
			 regards a vacation as period of rest and relaxation earned for past service and
			 in preparation for future service. Since the annual vacation is important to
			 the well being of the employee and his/her family, each employee is encouraged
			 to utilize all earned vacation.
(C)
								The vacation year
			 is July one through June thirty.
(D)
								Full-time,
			 twelve-month administrative employees accrue vacation leave based upon the
			 following schedule. Part-time, twelve-month administrative employees accrue
			 vacation leave on a pro-rata basis:
(1) Years of
						  service
days of vacation/employment
						  year
(2) Less than three
						  years
twenty
(3) Three-five
						  years
twenty-one
(4) Six-eight
						  years
twenty-two
(5) Nine-eleven
						  years
twenty-three
(6) Twelve-fourteen
						  years
twenty-four
(7) Fifteen years or
						  more
twenty-five
(E)
								An employee may accumulate a maximum of twice the
			 accrued days earned in one year. This amount may be carried over from year to
			 year. Any unused time above this maximum as of June thirty must be used by
			 September thirty of the next fiscal year.
(F)
								All vacation
			 requests must be approved by the appropriate supervisor prior to actually
			 taking time off. It is recommended that all vacation be taken during the year
			 in which the employee qualified or becomes entitled to the
			 vacation.
(G)
								When an official university observed holiday falls
			 within an employee's vacation period, vacation is not charged for that
			 day.
(H)
								Except for leave under the family medical Igave Act
			 (refer to policy 4.65, administrative family and medical leave), all accrued
			 vacation must be exhausted before a leave of absence commences.
(I)
								Employees who
			 retire or resign will be paid for earned but unused vacation up to a maximum of
			 two times the accrued days of vacation in one year at the time of his/her
			 departure. In the event of the death of an employee, vacation pay for vacation
			 earned but not taken up to a maximum of two times the accrued days of vacation
			 in one year will be paid to the estate of the employee.
(J)
								With supervisor
			 approval, employees who resign or are terminated from employment may elect to
			 be scheduled for all accrued unused vacation days prior to the
			 resignation/termination date. Any remaining vacation days shall be paid to the
			 employee no later than one pay-period from the date of termination/resignation.
			 In no case shall the vacation leave time paid out exceed two times the accrued
			 days of vacation in one year.
(K)
								It is the
			 employee's responsibility to see that vacation request forms are signed,
			 approved by the supervisor, and submitted to the personnel department. The
			 personnel department will maintain an up-to-date record of vacation for each
			 employee.
(L)
								Any questions concerning vacation record-keeping should
			 be directed to human resources.
Replaces: 3362-4-27