Ohio Administrative Code › Title 3333 - Department of Higher Education › Chapter 3333-1 - General Provisions › Section 3333-1-02 - Definition of headcount enrollment and full-time equivalent enrollment, and requirements for higher education data reporting

Current through all regulations passed and filed through July 1, 2024
(A) Authority
This rule is adopted under authority conferred upon the
				chancellor of higher education by section
				3333.04 of the Revised
				Code.
(B) Definitions
For purposes of this rule:
(1) "Enrolled student" means a student who
			 takes coursework or participates in instructional activities offered by an
			 institution. Such courses and activities must be under the direct academic
			 control or approval of the institution, and delivered through the use of
			 institutional resources. The chancellor may adopt guidelines that allow
			 institutions to consider certain students as enrolled students in specific
			 instances where courses are not delivered through the use of institutional
			 resources.
(2) "Institution" means
			 a state institution of higher education as defined by section
			 3345.011 of the Revised
			 Code.
(3) "Credit instruction"
			 means academic instruction in the context of a course or activity leading to
			 the award of credit by a regionally or nationally accredited institution of
			 higher education. Such credit is generally acknowledged as applicable toward
			 the attainment of a degree or certification.
(4) "Developmental course" means a course
			 which is below college level and cannot be applied toward the requirements for
			 a certificate or degree program.
(5) "General studies course" means a course
			 of credit instruction which is general, introductory, or core in nature.
			 Courses which satisfy distributive requirements, the set of courses which
			 provide students with a broad knowledge base, generally in the humanities,
			 mathematics, natural sciences and social sciences, for a credit-bearing
			 certificate, associate degree, or baccalaureate degree
			 are
			 considered to be general studies level courses.
(6) "Technical education course" means a
			 course of credit instruction which is part of a credit-bearing certificate or
			 associate degree program of technical education and is within the technical
			 portion of a curriculum as defined by program approval standards established by
			 the chancellor. Courses which are "basic" and "non-technical" within those
			 standards are considered general studies level
			 courses.
(7) "Baccalaureate course"
			 means a course of credit instruction which is specialized within a discipline
			 for the baccalaureate degree. The course is considered specialized when a
			 specific set of knowledge or skills is required prior to enrollment. Typically
			 these courses are reserved for students majoring in the field. Specialized
			 courses
			 designed to serve a related discipline are also considered baccalaureate
			 courses.
(8) "Master's course"
			 means a course of credit instruction which is designed for graduate instruction
			 and is not specifically designed as a doctoral course. Courses which represent
			 the graduate level component of advanced undergraduate courses (where a
			 specific designation has been made that the course is creditable toward a
			 graduate degree) are considered master's level courses, as is the master's
			 level component of a graduate course designed to serve both this level and the
			 doctoral level.
(9) "Doctoral
			 course" means a course of credit instruction which is specifically designed for
			 the instruction of students enrolled in programs of study in which enrollment
			 is normally available only to students who have progressed beyond the level of
			 at least a bachelor's degree, and which typically results in the attainment of
			 a doctoral degree. The doctoral level component of a graduate course designed
			 to serve both the doctoral level and the master's level is considered a
			 doctoral level course.
(10)
			 "Professional course" means a course of credit instruction which is part of a
			 program of study leading to the first professional degree. Fields of
			 professional study may include, but are not limited to, law, dentistry,
			 medicine, veterinary medicine, optometry, osteopathy, and pharmacy.
(11) "Non-credit instruction" means
			 instruction in the context of a course or activity for which a learner does not
			 earn any academic credit.
(12)
			 "Contract and grant funded course" means a course or course section that is
			 offered pursuant to a grant or contract from a sponsor such as a government
			 entity, school district, or private enterprise where the intent of the grant or
			 contract is to compensate the college or university for some or all of the
			 costs of delivering the instruction to enrolled students.
(13) "Semester credit hour" means a minimum
			 of seven hundred fifty minutes of formalized instruction that typically
			 requires students to work at out-of-class assignments an average of twice the
			 amount of time as the amount of formalized instruction (one thousand five
			 hundred minutes), or credit earned through competency-based education. It is
			 acknowledged that formalized instruction may take place in a variety of modes.
While awarding semester credit hours typically occurs for
				instruction delivered in accordance with an institution's standard semester
				calendar, it may also occur for instruction that may not follow the typical
				pattern of an institution's standard semester calendar as long as the criteria
				for awarding such credit is met.
Credit hours may be calculated differently for certain types of
				instructional activities, including but not limited to: laboratory instruction,
				clinical laboratory instruction, directed practice experience, practicum
				experience, cooperative work experience, field experience, observation
				experience, seminar, miscellaneous and studio experience. The chancellor may
				adopt guidelines to specify these calculations.
(14) "Quarter credit hour" means a minimum of
			 five hundred minutes of formalized instruction for an academic quarter that
			 typically requires students to work at out-of-class assignments an average of
			 twice the amount of time as the amount of formalized instruction (one thousand
			 minutes).
While awarding quarter credit hours typically occurs for
				instruction delivered in accordance with an institution's standard quarter
				calendar, it may also occur for instruction that may not follow the typical
				pattern of an institution's standard quarter calendar as long as the criteria
				for awarding such credit is met.
(15) "Formalized instruction" means
			 instruction for which the instructor, or instructors in a disaggregated faculty
			 model, bears the primary responsibility for delivery, acknowledging that the
			 delivery may take place in a variety of modes.
(16) "Student credit-hour enrollment"
			 generally means the number of student credit hours of course registration for
			 each quarter, semester, or term as of the end of business on the fifteenth
			 calendar day of classes reflecting all withdrawals or changes of registration
			 as of the end of business on that date and subsequently approved by that
			 office. Students enrolled in courses offered on a flexible schedule may be
			 included if student registration is completed by the end of business as of
			 twenty per cent of the time taken to complete the course. The chancellor may
			 prescribe the manner by which student credit hour enrollment is to be reported
			 with regard to courses meeting fewer than seven consecutive days, and with
			 regard to programs operated on a calendar which is different from the regular
			 institutional calendar, and with regard to programs offered using a
			 competency-based education approach.
(17) "Week of instructional time" means for
			 purposes of the definition of academic semester, academic quarter and academic
			 year, a week of instructional time is any period of seven consecutive days in
			 which at least one day of regularly scheduled instruction, examination, or
			 (after the last day of classes) at least one scheduled day of examinations
			 occurs.
(18) "Academic year" means
			 a period of time that is at least thirty weeks in length counting periods of
			 time (terms) that begin on the first day of classes and end on the last day of
			 classes or examinations. The thirty weeks are to be measured exclusive
			 of compressed terms (e.g., summer term).
(19) "Full-time-equivalent enrollment" means
			 the measure of enrollment determined by dividing total student credit hour
			 enrollment for an entire academic year by thirty for institutions using a
			 semester calendar and by forty-five for institutions using a quarter calendar.
For purposes of computing the full-time equivalent enrollment
				at the master's doctoral and professional levels, only students who have been
				admitted as master's, doctoral, or professional students and who have earned a
				bachelor's degree will be included.
(20) "Full-time-equivalent student in medical
			 programs" means the headcount of students enrolled for the degrees doctor of
			 medicine, doctor of osteopathy, doctor of veterinary medicine, and doctor of
			 dental surgery.
(21) "Academic
			 quarter" means a period of time that consists of no fewer than ten
			 calendar weeks and no more than eleven calendar weeks of instructional time.
			 The inclusion of breaks or holidays within any particular quarter
			 is at
			 the discretion of the institution so long as the institution is in compliance
			 with the criteria that defines a week of instructional time, and is in
			 compliance with the criteria for awarding quarter credit hours.
(22) "Academic semester" means a period of
			 time that consists of no fewer than fifteen calendar weeks and
			 no more than seventeen calendar weeks of instructional time. The inclusion of
			 breaks or holidays within any particular semester is at the
			 discretion of the institution so long as the institution is in compliance with
			 the criteria for awarding semester credit hours.
(23) "Flexibly scheduled course" means a
			 course section not meeting during the institution's regular academic term as
			 well as a course section meeting during the regular academic term offered in a
			 substantially different manner than a fixed number of meeting times per week
			 for all weeks of the term.
(24)
			 "Headcount enrollment" means a count of enrolled students in which each
			 student, regardless of their level of instructional activity, counts as one
			 student.
(25) "For audit purposes"
			 describes enrollment by a student in a course section for which the student
			 elects not to be awarded credit.
(26) "Competency-based education", or CBE,
			 means a pedagogical approach in which academic credit is awarded based on
			 competencies achieved rather than instructional time. Competency-based
			 education does not include credit awarded for prior learning assessments,
			 advanced placement, or international baccalaureate exams, or other similar
			 activities.
(27) "Disaggregated
			 instructor model" means a model in which the instructional responsibilities for
			 the course are divided among a number of instructors, each performing specific
			 tasks essential to instruction (e.g., curriculum design, content instruction,
			 student assessment).