reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-01 - Authority for rule adoption

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to division (A) of section
			 3332.031 of the Revised Code,
			 these standards, rules, regulations and administrative procedures are
			 promulgated by the authority of the state board of career colleges and
			 schools.
(B) The state board of
			 career colleges and schools will adopt and rescind rules in accordance with
			 Chapter 119. of the Revised Code.
(C) The board shall provide notice of all
			 public rule hearings by publishing such notice as is required by Chapter 119.
			 of the Revised Code. In addition, the board shall provide timely notice to
			 registered schools and other interested parties concerning the time and place
			 of all public rule hearings.
(D)
			 The board may provide any notice beyond that required by
			  this rule and by Chapter 119. of the
			 Revised Code as it considers appropriate or necessary under the circumstances.
			 Failure to provide copies of the text of the proposed rules shall not be
			 considered as a basis for invalidating any rule, or portion of a rule, adopted,
			 amended, or rescinded by the board.
(E) Copies of the text of the proposed rules
			 shall be available in the office of the board for at least thirty days prior to
			 the public hearing period. No charge shall be levied for an examination of the
			 proposed rules.
Effective: 1/4/2016
Five Year Review (FYR) Dates:
				08/24/2015 and
				01/04/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.031
Prior
				Effective Dates: 12/1/1970; 4/16/90 (Emer.); 7/12/90; 4/2/2001;
				7/1/2009
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-03 - Exempt universities, courses, schools or colleges

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to
			 section 3332.02 of the Revised Code,
			 these rules do not apply to the following categories of courses, schools, or
			 colleges:
(1) Tuition-free courses or schools
			 conducted by employers exclusively for their own employees;
(2) Non-profit institutions with certificates
			 of authorization issued pursuant to section
			 1713.02 of the Revised Code or
			 that are non-profit institutions exempted from the requirement to obtain a
			 certificate by division (E) of that section;
(3) Schools, colleges, technical colleges, or
			 universities established by law or chartered by the Ohio board of regents;
(4) Courses of instruction
			 required by law to be approved or licensed by a state board or agency other
			 than the state board of career colleges and schools, except that a school so
			 approved or licensed may apply to the state board of career colleges and
			 schools for a certificate of registration to be issued in accordance with this
			 chapter;
(5) Schools for which
			 minimum standards are prescribed by the state board of education pursuant to
			 division (D) of section
			 3301.07 of the Revised Code;
(6) Courses of instruction
			 conducted by a public school district or a combination of public school
			 districts;
(7) Courses of
			 instruction conducted outside the United States.
(8) Private institutions exempt from
			 regulation as prescribed in section
			 3333.046 of the Revised Code;
(9) Training courses for employees
			 paid for by employers and conducted by outside service providers.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-04 - Certificate of registration

Current through all regulations passed and filed through July 1, 2024
(A) A person, corporation, or other entity
			 desiring to operate a career college or school in the state of Ohio, or an
			 out-of-state school that solicits Ohio students, must obtain a certificate of
			 registration from the board.
(1) Application
			 for a certificate of registration or program authorization shall be made
			  to the board on forms furnished
			 by the board.
(2) Each application
			 for issuance and/or renewal of a certificate of registration shall be subject
			 to a non-refundable fee, which is established by the board and which is based
			 on the actual or expected gross annual tuition income of the applicant
			 school.
(3) A certificate of
			 registration shall be granted or denied by the board within one hundred twenty
			 days after the school has been notified that the application has been
			 satisfactorily completed, and arrangements are in process for an on-site
			 visit.
(4) The certificate of
			 registration is not transferable. The board shall assign registration numbers
			 to all registered schools. A school shall display or disclose its registration
			 number on all school publications and in all advertisements, including
			 television commercials, bearing the name of the school. The school must
			 prominently display the certificate of registration and hours of school
			 operation where they may be inspected by students and representatives of the
			 board.
(5) A certificate of
			 registration is valid for a maximum of two years unless revoked for cause by
			 the board, and is valid only for the institution and owner or operator for
			 which it was approved.
(6) No new
			 school may advertise, solicit students, or collect fees until a certificate of
			 registration has been granted to it, nor may it advertise, solicit students, or
			 collect fees for any program prior to the date of issuance of the certificate
			 of registration and the appropriate program authorization.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-04.1 - Change of address

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to section
			 3332.05 of the Revised Code, an
			 application for approval of a proposed change of location or alteration of
			 existing facilities involving building code changes must be filed with the
			 board. The owner must show proof that all municipal, county, state, and federal
			 regulations have been complied with (i.e., fire, building, sanitation code,
			 etc.). A change of location will be approved if within a reasonable commuting
			 distance of the former location or if currently enrolled students are not
			 materially disadvantaged in the move. Failure to notify the board will subject
			 the school to disciplinary action in accordance with section
			 3332.09 of the Revised Code.
(B) Any school contemplating a
			 change of address 
								must notify the board prior to the move and
			 submit the appropriate fee in accordance with the board's fee schedule.
(C) A completed facilities
			 compliance statement and an approved site visit report for the new location
			 must be filed with the board prior to executive director approval on the
			 address change request.
Five Year Review (FYR) Dates:
				10/10/2018 and
				10/10/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.05
Prior
				Effective Dates: 12/01/1970, 04/16/1990 (Emer.), 07/12/1990, 10/14/1994,
				06/01/2005, 11/01/2011
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-04.2 - Name of school

Current through all regulations passed and filed through July 1, 2024
(A) School names should avoid leaving any
			 false or misleading impressions about the school and the programs a school
			 offers.
(B) A school may not use
			 the term "college" in its name unless the school has been approved to offer
			 associate or advanced degree programs by the board.
(C) A school may not use the term
			 "university" in its name unless the school meets the requirements of section
			 3332.06 of the Revised Code.
(D) Schools may apply for a name
			 change when factors such as growth or change of mission warrant a name change.
			 Written applications to the board 
								must justify the change of name request and
			 
								will be assessed the appropriate fee. School name
			 changes 
								will be approved by the executive director.
Five Year Review (FYR) Dates:
				10/10/2018 and
				10/10/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.05
Prior
				Effective Dates: 12/01/1970, 04/16/1990 (Emer.), 07/12/1990, 10/14/1994,
				10/01/2002, 06/01/2005, 11/01/2011
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-04.3 - Change of school ownership

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to section
			 3332.05
			 of the Revised Code, a person acquiring ownership, as defined in paragraph (B)
			 of this rule, of a school which has a certificate of registration shall comply
			 with all the requirements for securing an original certificate of registration.
			 All application forms and other data shall be submitted in full along with
			 legally documented proof of the change of ownership listing all owners or
			 shareholders with 
								ten per cent ownership or more. Schools failing
			 to comply will be subject to disciplinary action in accordance with section
			 3332.09
			 of the Revised Code.
(B) The
			 following constitutes a change of ownership:
(1) Transfer or purchase of stock or other
			 ownership interest resulting in an acquisition of at least fifty-one per cent
			 control;
(2) Purchase of entire
			 school or assets of school;
(3)
			 Transfer, sale or purchase of stock, membership, or other direct or beneficial
			 ownership interest by a single entity or by multiple entities in a single
			 transaction or a series of transactions that results in at least fifty-one per
			 cent change in control.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-04.4 - Renewal of certificate of registration

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to section
			 3332.05 of the Revised Code, on
			 or before 
								ninety days prior to the expiration of a
			 certificate of registration, the board will send notice to the institution,
			 notifying said institution of the expiration date and the requirements for
			 applying for a certificate renewal. Institutions shall submit a completed
			 application for certificate renewal at least sixty days
			 prior to the expiration date.
(B)
			 Applications for renewal of the certificate of registration will be assessed by
			 a non-refundable fee as determined by the board 
								in accordance with the fee
			 schedule that
			 is outlined in rule
			 3332-1-22
			 of the Administrative Code.
(C)
			 Schools submitting late applications will be subject to late fees or other
			 disciplinary action in accordance with section
			 3332.09 of the Revised
			 Code.
Effective:
				2/15/2019
Five Year Review (FYR) Dates:
				10/10/2018 and
				02/01/2024
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.05
Prior
				Effective Dates: 12/01/1970, 04/16/1990 (Emer.), 07/12/1990, 07/01/1991,
				06/01/2005, 11/01/2011
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-05 - Out-of-state schools

Current through all regulations passed and filed through July 1, 2024
(A) An out-of-state school desiring to
			 solicit Ohio residents in Ohio must obtain a
			 certificate of registration from the board. The certificate of registration
			 shall state that it is for solicitation purposes only.
(B) Any out-of-state school who solicits
			 students 
								in Ohio must receive program authorization from the
			 board for each individual program of study. The program authorization shall
			 
								be for solicitation purposes only. Certificate,
			 diploma, and degree programs will be approved for a two year period in
			 conjunction with the renewal of the certificate of registration.
(C) The board recognizes that registration,
			 approval or licensing laws and minimum standards of other states regulating
			 proprietary schools may differ from Ohio laws and standards. Therefore, in
			 issuing a certificate of registration or program authorization to an
			 out-of-state school, the board may accept the minimum standards of other states
			 having laws governing proprietary schools or the minimum standards of
			 nationally recognized accrediting agencies providing the standards are similar
			 to Ohio's minimum standards.
(D)
			 All fees charged to out-of-state schools for certificates of registration and
			 program authorization shall be the same as the fees charged to in-state schools
			 unless otherwise noted in the board's fee schedule. Out-of-state schools
			 submitting late renewal applications will be subject to late fees or other
			 disciplinary action in accordance with section
			 3332.09 of the Revised Code.
(E) An agent from an out-of-state
			 school who desires to solicit Ohio residents shall not be eligible to receive
			 an agent permit unless the school the agent seeks to represent has a valid
			 certificate of registration issued by the board to the school.
(F) An agent soliciting Ohio residents for an
			 out-of-state school is subject to all the provisions outlined in Chapter 3332.
			 of the Revised Code and agency 3332 of the Administrative Code.
Five Year Review (FYR) Dates:
				10/10/2018 and
				10/10/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.05
Prior
				Effective Dates: 12/01/1970, 04/16/1990 (Emer.), 07/12/1990, 10/14/1994,
				04/02/1999, 06/01/2005, 11/01/2011
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-07 - Equipment and facilities

Current through all regulations passed and filed through July 1, 2024
(A) All buildings where courses of
			 instruction are being conducted must comply with all municipal, county, state,
			 and federal regulations as to fire, safety, health, and sanitation codes or
			 regulations.
(B) Lighting,
			 heating, and ventilation must meet institutional needs. The equipment and
			 facilities must be suitable to meet the training specified in the course
			 content for the maximum pupil enrollment. where applicable, all equipment,
			 premises, and facilities must be safeguarded in conformity with state and
			 federal rules and regulations.
(C)
			 Space available for training purposes shall conform to good school practices
			 and standards. As a guideline, the board will use the Ohio building code
			 requirement for determining classroom capacity.
(D) Equipment shall be maintained in good
			 working order and shall be updated as required and shall adhere to current
			 occupational trends and employment market demands in the course of studies
			 which the student is enrolled.
R.C. 119.032 review dates:
				06/17/2011 and
				06/15/2016
Promulgated
				Under: 119.03
Statutory Authority: 3332.031
Rule
				Amplifies: 3332.09
Prior Effective Dates: 12/1/1970, 4/16/1990
				(Emer.), 7/12/1990, 10/14/1994, 4/2/1999, 6/1/2005.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-08 - School administration

Current through all regulations passed and filed through July 1, 2024
(A) All schools shall maintain appropriate
			 student records of tuition fees paid, basis for admission, program enrollment,
			 enrollment and withdrawal dates, student evaluation, and progress toward a
			 degree, diploma or certificate. These student records shall be maintained for a
			 period of five years by the school, its successors or assigns. Academic records
			 (transcript) must be retained permanently. Any changes or alterations to
			 student records must be accurately documented and signed by an appropriate
			 school official.
(B) Records of
			 progress, and conduct must be made available to the student at their request
			 and at a time convenient to the school. All schools shall periodically issue
			 grade and progress reports to enrolled students.
(C) Each school must designate a school
			 director. The school director shall be directly responsible for the operational
			 management of academic affairs, student services, and business and
			 administrative services.
(1) A school may
			 appoint assistants to the school director who shall be charged with
			 responsibility in the absence of the school director.
(2) The school director and other
			 administrators must have educational qualifications and work experience related
			 to their areas of responsibilities.
(3) Schools must notify the board when they
			 change school directors.
(4) All
			 school directors must attend training as required by the board.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-09 - Student enrollment policies and practices

Current through all regulations passed and filed through July 1, 2024
(A) It is the responsibility of the school to
			 determine with reasonable certainty, in advance of the acceptance of a
			 prospective student's enrollment, that the student meets the minimum basic
			 admissions qualifications as required by the school to successfully benefit
			 from the program they intend to enter.
(B) Prior to a student's enrollment, a school
			 shall determine, with reasonable certainty, that a prospective student is fully
			 informed as to:
(1) The graduation
			 requirements and expected outcomes of the program they desire to take;
(2) The financial obligations they
			 are entering into;
(3) Their
			 responsibilities and rights under any contracts or agreements that they are
			 given to sign;
(4) The placement
			 and graduation rates for the program they are entering into. No applicant will
			 be allowed to sign an enrollment agreement until the school has provided the
			 applicant with placement and graduation rates, for any program the student is
			 considering, for each of the preceding three years; and
(5) The school's most recently available
			 passage rates on any state licensure exams related to any program that the
			 student is considering.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-10 - Tuition and fees

Current through all regulations passed and filed through July 1, 2024
(A) Tuition
(1) Each school must establish a total
			 tuition charge for each program of instruction and the tuition charge must be
			 applied uniformly to all students. This requirement does not apply to group
			 tuition rates to business firms, industry, or governmental agencies that are
			 documented by written agreements between the school and the respective
			 organization. All possible tuition or fee increase policies that may affect a
			 student before their expected graduation date must be set forth in the
			 student's enrollment agreement.
(2)
			 Any additional fees for activities, books, equipment (to be purchased or
			 rented), or room and board shall be stated separately on the school's
			 enrollment agreement and in the school catalog.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-10.1 - Refunds for books, fees and supplies

Current through all regulations passed and filed through July 1, 2024
(A) In the event that a student withdraws or
			 is dismissed from school, all efforts will be made to refund pre-paid amounts
			 for books, fees and supplies except for those items determined to fall within
			 the preview of paragraphs (B)(1) and (B)(2) of this rule.
(B) Charges for required purchase of books,
			 fees and supplies can be non-refundable if the student has consumed or used the
			 books, fees and/or supplies. Consumption of books, fees and supplies shall be
			 defined as:
(1) Items that were special
			 ordered for a particular student and cannot be used by or sold to another
			 student; or,
(2) Items that were
			 returned in a condition that prevents them from being used by or sold to new
			 students.
(3) Individually
			 documented non-refundable fees for goods or services provided by third party
			 vendors.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-11 - Scholarships and institutional grants

Current through all regulations passed and filed through July 1, 2024
(A) Institutional scholarship award plans are
			 tuition and fee credits or other institutional financial aid programs intended
			 for applicants or other interested persons prior to enrollment in school. All
			 institutional scholarships provided and administered by the school must be
			 approved by the board, prior to the awarding of any scholarships by the school.
			 All scholarship awards will be chosen by a committee of persons who are not
			 employed by the school. The names of scholarship applicants will not be
			 released to the school without board approval. The scholarship plan must be
			 printed in the school catalog or bulletin and will provide the following
			 information.
(1) Name of the scholarship
			 award.
(2) Number of awards
			 available during each session or term.
(3) Value of the scholarship.
(4) Eligibility requirements for the
			 award.
(5) Application dates and
			 deadlines.
(6) How the scholarship
			 will be awarded (tuition credit, cash, book credit, etc.).
(7) Whether the scholarship can be renewed,
			 and if so, the requirements for renewal.
(8) The source of the scholarship. Whether it
			 is funded by the school, an outside entity or other source.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-12.1 - Recruitment and solicitation of students

Current through all regulations passed and filed through July 1, 2024
(A) Solicitation and recruitment of
			 prospective students must be conducted by an employee of the registered school
			 (not by an independent contractor or other third party). Solicitation and
			 recruitment may be conducted through means such as:
(1) Telemarketing; and,
(2) Direct mail; and,
(3) School fairs; and,
(4) Print or electronic
			 media.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-15 - Program authorization

Current through all regulations passed and filed through July 1, 2024
(A) The board may issue program authorization
			 for a degree, certificate, or diploma program to an applicant holding a
			 certificate of registration issued pursuant to section
			 3332.05 of the Revised Code upon
			 receipt of the fee established in accordance with this rule and upon
			 determining that the program meets the minimum standards established in
			 accordance with rule
			 3332-1-16 of
			 the Administrative Code. The general requirements and procedures for program
			 authorization are as follows:
(1) A school
			 shall make application for all programs the school intends to offer using
			 applications provided by the board.
(2) Fees for the initial issuance and renewal
			 of program authorization will be determined by the board and set forth in the
			 board's fee schedule. Each application for initial and renewal program
			 authorization may be assessed a non-refundable fee.
(3) When a new program is proposed for which
			 no criteria have been established by the board, the school may be required to
			 provide the board with an evaluation of the proposed program by an advisory
			 committee of prospective employers who shall satisfy the board as to the merits
			 of the specific program.
(4) No
			 school may discontinue any program of instruction without board approval until
			 such time as students therein have completed said program and the board has
			 been notified.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-16 - Program standards

Current through all regulations passed and filed through July 1, 2024
(A) All schools submitting programs for
			 approval by the board shall meet the minimum standards of this rule.
(B) All programs approved by the board shall
			 meet the following minimum standards:
(1)
			 Each program of instruction shall be described in a manner that concisely and
			 accurately conveys the following to a prospective student:
(a) The specific content of the curriculum;
			 and
(b) The intended employment
			 outcomes including any state occupational licensure
			 requirements; and
(c) The
			 entrance and graduation requirements.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-17.1 - Disciplinary action involving agents

Current through all regulations passed and filed through July 1, 2024
(A) The board may suspend, revoke, deny or
			 cancel an agent's permit for any one or a combination of the following causes
			 pursuant to section 3332.12 of the Revised Code:
(1) Violation of any provision of sections
			 3332.01 to
			 3332.99 of the Revised Code or
			 any rules or regulations adopted by the board.
(2) Presenting to prospective students,
			 either at the time of solicitation or enrollment, or through
			 any advertising or other
			 communication medium,  misleading, deceptive, false, or fraudulent
			 information relating to any program, employment opportunity, or opportunities
			 for enrollment in accredited institutions of higher education after entering or
			 completing programs offered by the school of employment.
(3) Discrimination in the acceptance of
			 students upon the basis of race, color, religion, sex, or national
			 origin.
(4) Failing to display the
			 agent's permit in a reasonable amount of time
			 upon demand of a prospective student or other interested person.
(5) Failing to provide, at the request of the
			 board, any information, records, or files pertaining to the recruitment or
			 enrollment of students.
(6)
			 Presenting either in writing or orally, misleading, false, or fraudulent
			 information relating to the availability of student financial aid.
(7) Failure to remit to the school, promptly,
			 any funds received from the prospective or new students even though the school
			 may be in arrears in its financial obligations to the agent.
(8) Offering money or other considerations to
			 students or any other persons, who do not possess an agent permit, to solicit,
			 recruit or otherwise entice prospective students to enroll in the
			 school.
(9) Attempting to obtain a
			 list of names of prospective students still attending any other school for
			 solicitation purposes.
(10)
			 Accepting employment or affiliation with an employment or sales agency other
			 than the placement service provided by the school represented.
(11) Any violation of or failure to adhere to
			 the ethical conduct of agents, as adopted and published by the board in rule
			 3332-1-17.2 of the Administrative Code.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-17.2 - The ethical code of conduct for student solicitation

Current through all regulations passed and filed through July 1, 2024
(A) All agents must
			 be registered in accordance with rule
			 3332-1-17
			 of the Administrative Code. Agents must receive at least twenty-five percent of
			 their total annual compensation from the school in salary that excludes money
			 received from commissions.
(B) All
			 agents, school directors or other persons involved in the recruitment and
			 solicitation of students must conform to the following code of conduct:
(1) Have a thorough understanding of the
			 school, its program offerings, facilities, staff and instructor
			 qualifications.
(2) Have a
			 knowledge of the success of individuals who have completed the school's
			 programs and were able to obtain either initial employment or advancement in
			 the field in which they were trained.
(3) Clearly understand that "approved" and
			 "accredited" are not the same terms and are not to be used as such. Accredited
			 will only be used by schools who have been accredited by an accrediting body
			 recognized by the United States department of education.
(4) Refrain from discrediting other schools
			 by claiming that they are guilty of dishonorable conduct, are unable to fulfill
			 the terms of a contract, are in trouble financially or make other derogatory
			 comments.
(5) Refrain from
			 attempting to influence a student to withdraw from a school that the student is
			 presently attending.
(6) Refrain
			 from encouraging a prospective student to change plans after signing an
			 enrollment application and paying the registration fee to another
			 school.
(7) Refrain from making
			 exaggerated statements concerning job or employment opportunities.
(8) When applicable, carefully explain to the
			 prospective student that, in addition to program completion, there are certain
			 employment positions requiring examinations and tests, either state or federal,
			 to become licensed prior to being employed in specific field.
(9) Accurately state the availability of
			 financial assistance at the school.
(10) Be responsible to make sure the
			 prospective student is provided a receipt for monies collected and a copy of
			 the enrollment agreement and student disclosure form.
(11) Remit to the school, promptly, any funds
			 received from prospective or new students even though the school may be in
			 arrears in the financial obligations to the agent
(12) Refrain from offering money or other
			 considerations to students or any other persons, who do not possess an agent
			 permit, to solicit, recruit or otherwise entice prospective students to enroll
			 in the school that you represent.
(13) Avoid making any false or misleading
			 statements or other representations to students about the school and the
			 programs it offers.
(14) Have an
			 understanding of the rules and regulations of the board that pertain to the admissions process or the solicitation
			 of students.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-19 - The student tuition recovery fund

Current through all regulations passed and filed through July 1, 2024
(A) The state board of career colleges and
			 schools shall assist the student tuition recovery authority in its
			 administration and oversight of the student tuition recovery fund.
(B) The state board of career colleges and
			 schools shall collect payments on behalf of the student tuition recovery
			 authority pursuant to the payment schedule identified in section
			 3332.085 of the Revised Code.
			 Checks shall be made payable to the student tuition recovery fund and sent to
			 the executive director of the state board of career colleges and schools, who
			 will promptly forward all receipts to the treasurer of state. New schools and
			 schools changing ownership must submit their student tuition recovery fund fees
			 with their new school or change of ownership application that is submitted to
			 the state board of career colleges and schools. All other registered schools
			 shall be invoiced for their yearly fees and must submit their payments by
			 August thirty-first.
(1) In calculating the
			 previous fiscal year's gross tuition income, Ohio schools must include all
			 tuition receipts for approved programs, whether
			 or not the students were residents of Ohio.
(2) Out-of-state schools must contribute
			 based on the Ohio residents they enroll.
(3) Failure of a school to make payment more
			 than fifteen days after the due date listed on the invoice may result in the
			 initiation of proceedings under Chapter 119. of the Revised Code for
			 cancellation of the certificate of registration and/or the imposition of civil
			 penalty.
(4) A minimum penalty of
			 one hundred dollars will be assessed against any school whose student tuition
			 recovery fund payment is submitted after the due date listed on the invoice. In
			 the event of receiving a check that is dishonored the board will assess an
			 additional penalty of fifty dollars.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-20 - Penalties

Current through all regulations passed and filed through July 1, 2024
(A) The state board
			 of career colleges and schools may suspend, revoke, or refuse to issue or renew
			 a certificate of registration or program authorization or may impose a penalty
			 pursuant to Chapter 3332. of the Revised Code for a violation of any provision
			 of Chapter 3332. of the Revised Code, the board's minimum
			 standards, or any rule made by the board.
(B) If, after a public hearing, the board
			 determines that the holder of a certificate of registration has violated any
			 provision of Chapter 3332. of the Revised Code or any rule made by the board,
			 the board shall issue a final adjudication order levying a civil penalty
			 pursuant to paragraph (C) of this rule or limiting, suspending or revoking the
			 certificate of registration or program authorization or any combination
			 thereof. The board may impose additional penalties including but necessarily
			 limited to curtailment of advertising, and discontinuation of enrollment of
			 students in specific programs. Upon suspension or revocation, the board
			 immediately shall issue an order pursuant to Chapter 119. of the Revised Code
			 requiring such person immediately to cease all sales, advertising, and
			 enrollment activities.
(C) Pursuant
			 to section 3332.091 of the Revised Code,
			 the board may impose a civil penalty of not less than one thousand dollars nor
			 more than three thousand five hundred dollars for each violation of section
			 3332.09 of the Revised Code and
			 any other rule promulgated by the board. Penalties may not exceed an aggregate
			 penalty of thirty-five thousand dollars in any six-month period.
Effective: 1/4/2016
Five Year Review (FYR) Dates:
				08/24/2015 and
				01/04/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.091
Prior
				Effective Dates: 12/1/1970; 4/16/90 (Emer.); 7/12/90; 4/2/2001;
				7/1/2009
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-21 - Board meetings

Current through all regulations passed and filed through July 1, 2024
(A) This rule of the state board of career
			 colleges and schools is adopted in compliance with section
			 121.22
			 of the Revised Code.
(B) Any person
			 may determine the time and place of all regularly scheduled meetings and the
			 time, place, and purpose of all special meetings by reviewing the board's web site or by:
(1) Writing to the following address:
"State Board of Career Colleges and Schools
30 East Broad Street, Suite 2481
Columbus, Ohio 43215"
(2) Calling the following telephone number
			 during normal business hours: (614) 466-2752.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-23 - Annual report

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to division (N) of section
			 3332.031 of the Revised Code, an
			 annual report on the activities of the board will
			 be published and 
								made available via the board's web site for the
			 governor,
								
			 general assembly 
								and other interested persons.
(B) Failure of registered schools
			 to provide timely and complete annual report data and information may result in
			 late fees or other disciplinary action in accordance with section
			 3332.09 of the Revised Code.
Five Year Review (FYR) Dates:
				10/10/2018 and
				10/10/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 3332.031
Rule
				Amplifies: 3332.031
Prior
				Effective Dates: 04/16/1990 (Emer.), 07/12/1990, 10/14/1994, 06/01/2005,
				11/01/2011
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-24 - Graduation and placement

Current through all regulations passed and filed through July 1, 2024
(A) All schools registered with the state
			 board of career colleges and schools shall assist students with job placement
			 after graduation. Placement assistance must include elements which exceed steps
			 that the student could initiate on his/her own.
(B) Each school shall submit evidence which
			 demonstrates that it has an acceptable record of graduation rates and job
			 placement rates for each program.
(1) The
			 board will calculate average job placement and graduation rates annually for
			 each program type based upon information collected from school
			 reports.
(2) A school with
			 graduation or placement rates that are one or more standard deviations below
			 the average may be required to submit an explanation for the deviation and a
			 plan for improvement. The board may accept the school's explanation or the
			 board may take other disciplinary action against the school pursuant to the
			 provisions of section
			 3332.09 of the Revised
			 Code.
(3)
									Schools with cohorts in any program of less than twenty
			 students during a reporting year may be required to report data from multiple
			 cohort years.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-25 - School closures

Current through all regulations passed and filed through July 1, 2024
(A) A school that is unable to continue
			 business operations, whether as the result of a business failure or otherwise,
			 shall contact the board prior to the school's closure and develop and arrange
			 an adequate teach-out plan for its students. Such plans must be submitted to
			 the state board in writing prior to the school's closure.
(1) The teach-out plan will consist of but is
			 not limited to the following:
(a)
			 Identification of the school's official date of closure; and
(b) A listing by program of students enrolled
			 at the time of the school's closure including home addresses, telephone
			 numbers, email address, and estimated graduation dates for each student;
			 and
(c) The status of all current
			 refunds due and balances owed; and
(d) A listing of those students who had
			 prepaid for any portion of their training and a calculation of the total amount
			 which was prepaid by each student; and
(e) A signed agreement with one or more local
			 educational institutions able to provide adequate education to all students in
			 all programs; and
(f) Procedures
			 for awarding graduates their certificates, diplomas, or degrees.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-28 - Procedures for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For personal information systems,
				whether manual or computer systems, that contain confidential personal
				information, the board shall do the following:
(A)
								 Criteria for
			 accessing confidential personal information. Personal information systems of
			 the board are managed on a "need-to-know" basis whereby the information owner
			 determines the level of access required for an employee of the board to fulfill
			 his/her job duties. The determination of access to confidential personal
			 information shall be approved by the employee's supervisor and the information
			 owner prior to providing the employee with access to confidential personal
			 information within a personal information system. The board shall establish
			 procedures for determining a revision to an employee's access to confidential
			 personal information upon a change to that employee's job duties including, but
			 not limited to, transfer or termination. Whenever an employee's job duties no
			 longer require access to confidential personal information in a personal
			 information system, the employee's access to confidential personal information
			 shall be removed.
(B)
								 Individual's request for a list of confidential
			 personal information. Upon the signed written request of any individual for a
			 list of confidential personal information about the individual maintained by
			 the board, the board shall do all of the following:
(1)
									 Verify the
			 identity of the individual by a method that provides safeguards commensurate
			 with the risk associated with the confidential personal information;
(2)
									
			 Provide to the individual the list of confidential personal information that
			 does not relate to an investigation about the individual or is otherwise not
			 excluded from the scope of Chapter 1347. of the Revised Code; and
(3)
									 If
			 all information relates to an investigation about that individual, inform the
			 individual that the board has no confidential personal information about the
			 individual that is responsive to the individual's request.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-29 - Valid reasons for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
Pursuant to the requirements of
				division (B)(2) of section
				1347.15 of the Revised Code,
				this rule contains a list of valid reasons, directly related to the board's
				exercise of its powers or duties, for which only employees of the board may
				access confidential personal information (CPI) regardless of whether the
				personal information system is a manual system or computer system:
(A)
								
			 Performing the following functions constitute valid reasons for authorized
			 employees of the board to access confidential personal information:
(1)
									 Responding to a
			 public records request;
(2)
									 Responding to a request from an individual for the
			 list of CPI the agency maintains on that individual;
(3)
									 Administering a
			 constitutional provision or duty;
(4)
									 Administering a
			 statutory provision or duty;
(5)
									 Administering an
			 administrative rule provision or duty;
(6)
									 Complying with
			 any state or federal program requirements;
(7)
									 Processing or
			 payment of claims or otherwise administering a program with individual
			 participants or beneficiaries;
(8)
									 Auditing
			 purposes;
(9)
									 Licensure, certification or agent permit processing,
			 including application review and verification;
(10)
									 Investigation
			 or law enforcement purposes;
(11)
									 Administrative
			 hearings;
(12)
									 Litigation, complying with an order of the court, or
			 subpoena;
(13)
									 Human resource matters including hiring, promotion,
			 demotion, discharge, salary or compensation issues, leave requests or issues,
			 timesheet approvals or issues and payroll processing;
(14)
									 Complying with
			 an executive order or policy;
(15)
									 Complying with
			 a board policy or a state administrative policy issued by the department of
			 administrative services, the office of budget and management or other similar
			 state agency; or
(16)
									 Complying with a collective bargaining agreement
			 provision.
Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-30 - Confidentiality statutes, regulations and rules

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or
				regulations or state statutes and administrative rules make personal
				information maintained by the board confidential and identify the confidential
				personal information within the scope of rules promulgated by this board in
				accordance with section
				1347.15 of the Revised
				Code:
(A)
								 Social security numbers:
			 5 U.S.C.
			 552a. , unless the individual was told that
			 the number would be disclosed.
(B)
								 "Bureau of
			 Criminal Investigation and Information" criminal records check results: section
			 4776.04 of the Revised
			 Code.
(C)
								 Records or information obtained during informal
			 methods of conference or conciliation pertaining to the board's investigative
			 process: section 3332.091 of the Revised
			 Code.
(D)
								 Student education records, unless the student consents
			 to release:
			 20 U.S.C.
			 1232g.
(E)
								 Security or
			 infrastructure records: section
			 149.433 of the Revised
			 Code.
(F)
								 Information or records that are subject to attorney
			 client privilege: section
			 2710.03 of the Revised
			 Code.
Five Year Review (FYR) Dates:
				10/10/2018 and
				10/10/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 1347.15,
				3332.031
Rule
				Amplifies: 1347.15
Prior
				Effective Dates: 11/01/2011