New Mexico Administrative Code › Title 4 - CULTURAL RESOURCES › Chapter 51 - MUSEUM OF NEW MEXICO › Part 1 - GENERAL PROVISIONS › Section 4.51.1.14 - MUSEUM OF NEW MEXICO BOARD OF REGENTS OPEN MEETINGS RESOLUTION

Current through Register Vol. 35, No. 13, July 16, 2024
A. WHEREAS, The
				museum of New Mexico board of regents met in regular session on July 14, 1994,
				as required per law; and
B.
				WHEREAS, Section 10-15-1(B) of the Open Meetings Act (NMSA 1978, Sections
				10-15-1
				through
				10-15-4 )
				states that, except as may be otherwise provided in the Constitution or the
				provisions of the Open Meetings Act, all meetings of a quorum of members of any
				board, council, commission, administrative adjudicatory body or other
				policy-making body of any state agency held for the purpose of formulating
				public policy, discussing public business or for the purpose of taking any
				action within the authority of or the delegated authority of such a body, are
				declared to be public meetings open to the public at all times: and
C. WHEREAS, any meetings subject to the Open
				Meetings Act at which the discussion or adoption of any proposed resolution,
				rule, regulation or formal action occurs shall be held only after reasonable
				notice to the public; and
D.
				WHEREAS, Section 10-15-1(C) of the Open Meetings Act requires the museum of New
				Mexico to determine annually what constitutes reasonable notice of its public
				meetings;
E. NOW, THEREFORE, BE IT
				RESOLVED by the museum of New Mexico board of regents that:
(1) All meetings shall be held at the Hewett
				House, 116 Lincoln, Santa Fe, New Mexico 87501, at 9:00 a.m., or as indicated
				in the meeting notice.
(2) The
				board of regents shall meet at least six times during the calendar year. All
				meetings shall be called by the president of the board or when requested in
				writing by two members.
(3) Notice
				of regular meetings will be given ten days in advance of the meeting date. The
				notice for all regular meetings shall include information on how the public may
				obtain a copy of the agenda. The agenda shall be available to the public at
				least twenty-four hours prior to the meetings.
(4) Special meetings may be called by the
				president upon three days notice. The notice of all special meetings shall
				include information on how the public may obtain a copy of the agenda. The
				agenda shall be available to the public at least twenty-four hours prior to the
				meetings.
(5) Emergency meetings
				will be called only under circumstances which demand immediate action to
				protect the health, safety and property of citizens. The museum of New Mexico
				board of regents will avoid emergency meetings whenever possible. Emergency
				meetings may be called by the president upon twenty-four hours notice, unless
				threat of personal injury or property damage requires less notice. The notice
				for all emergency meetings shall include information on how the public may
				obtain a copy of the agenda.
(6)
				For the purposes of regular meetings described in paragraph 3 [now Paragraph
				(3)of Subsection E of 4.51.1.14 NMAC] of this resolution, notice requirements
				are met if notice of the date, time, place, and information on how the public
				may obtain a copy of the agenda are placed in newspapers of general circulation
				in the state. The director or designee shall also mail copies of the written
				notice to those broadcast stations licensed by the federal communications
				commission and newspapers of general circulation which have made a written
				request for notice of public meetings.
(7) For the purposes of special meetings and
				emergency meetings described in paragraphs 4 and 5 [now Paragraphs (4) and (5)
				of Subsection E of 4.51.1.14 NMAC] of this resolution, notice requirements
				shall be met by posting notices. The director or designee shall also provide
				telephonic notice to those broadcast stations licensed by the federal
				communications commission and newspapers of general circulation that have made
				a written request for notice of public meetings.
(8) Further, all notices shall include the
				following language: If you are an individual with a disability who is in need
				of a reader, amplifier, qualified sign language interpreter, or any other form
				of auxiliary aid or service to attend or participate in the hearing or meeting,
				please contact the director's office at 505-827-6451 at least one week prior to
				the meeting, or as soon as possible. Public documents, including the agenda and
				minutes, can be provided in various accessible formats. Please contact the MNM:
				director's office at 505-827-6451 if a summary or other type of accessible
				format is needed.
(9) The museum of
				New Mexico board of regents may close a meeting to the public only if the
				subject matter of such discussion or action is exempted from the open meeting
				requirement under Section 10-15-1(E), or as amended, of the Open Meetings Act.
(a) If any meeting is closed during any open
				meeting, such closure shall be approved by a majority vote of a quorum of the
				museum of New Mexico board of regents taken during the open meeting. The
				authority for the closure and the subjects to be discussed shall be stated with
				reasonable specificity in the motion for closure and the vote on closure of
				each individual member shall be recorded in the minutes. Only those subjects
				specified in the motion may be discussed in the closed meeting; and
(b) If the decision to hold a closed meeting
				is made when the board of regents are not in an open meeting, the closed
				meeting shall not be held until public notice, appropriate under the
				circumstances and stating the specific provision of law authorizing the closed
				meeting and the subjects to be discussed, is given to the members and to the
				general public; and
(c) Except as
				provided in Section 10-15-1(E), or amended, any action taken as a result of
				discussion in a closed meeting shall be made by vote of the board of regents in
				an open public meeting.