Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-34 - Leave › Section 123:1-34-11 - Mandatory cost savings program

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to division (C) of section
			 124.392 of the Revised Code, the
			 mandatory cost savings program has been created as a tool to reduce costs. The
			 program is a non-permanent reduction in wages for employees who are exempt from
			 collective bargaining and paid by warrant of the director of budget and
			 management. The program consists of either time off or loss of holiday pay as
			 described in this rule.
(B) Except
			 as provided in paragraph (H) of this rule, full-time permanent employees shall
			 use ten cost savings days (CSDs) in the fiscal year beginning July 1, 2020 for
			 a total of eighty hours. Full-time permanent employees who are hired after the
			 effective date of this rule, but prior to the end of fiscal year 2021, shall
			 use a prorated amount of CSDs equal to 3.076 hours for each pay period
			 remaining in the fiscal year.
(C)
			 The employee's gross pay will be reduced by an amount equal to 3.076 hours of
			 the employee's total rate of pay each pay period. This provision shall also
			 apply to fulltime employees who are receiving a paid leave benefit, including
			 but not limited to, occupational injury leave, salary continuation, or
			 disability benefits.
If the secretary of state, auditor of state, treasurer of
				state, or attorney general has confirmed in writing participation in the CSDs
				program, the gross pay of the impacted employees will be reduced by an amount
				equal to 3.076 hours of the employee's total rate of pay each pay
				period.
If the secretary of state, auditor of state, treasurer of
				state, or attorney general has modified the cost savings day amount for their
				respective employees pursuant to statutory authority, the gross pay of the
				impacted employees will be reduced by an amount calculated by the department of
				administrative services based on the number of pay periods left in the fiscal
				year. The calculated amount will instead apply to
				employees of the impacted office wherever 3.076 appears in this rule
				.
(D) Scheduling CSDs. Leave for CSDs shall be
			 scheduled as determined appropriate with respect to the employee's regular work
			 schedule. No employee shall be permitted to use CSDs before July 1, 2020 or
			 after June 5, 2021.
(1) In consultation with
			 the department of administrative services, appointing authorities may indicate
			 dates that employees may not schedule CSDs ("black out" days). Black out days
			 may be work unit specific. Black out days will be established by August 1,
			 2020.
(2) Appointing authorities
			 may not require their employees to utilize their CSDs on a specific work day
			 without prior review and approval by the department of administrative
			 services.
(3) Employees will
			 schedule leave for CSDs in a manner determined by their appointing authority.
			 Appointing authorities may set agency-specific criteria to determine whether or
			 not to grant leave for CSDs for the dates the employee requests. If an
			 appointing authority declines to grant a requested CSD, the employee shall
			 request a different date. Appointing authorities must allow employees to
			 schedule and take all of their CSDs before June 5, 2021.
(4) Employees who have planned retirement
			 dates must schedule a prorated amount of CSDs equal to 3.076 hours each pay
			 period they are scheduled to work in state service prior to
			 retirement.
(5) Employees may use
			 available CSDs to cover any waiting period that is required as part of a
			 state-paid leave or benefits program for employees, such as adoption/childbirth
			 leave or disability leave. For purposes of this rule, a CSD is only "available"
			 for use during a waiting period if the employee's gross pay has been reduced by
			 an amount sufficient to cover the use of the CSD.