Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-4 - Leave of Absence for Unclassified Administrative Staff › Section 3339-4-05 - Sick leave - unclassified administrative and instructional staff

Current through all regulations passed and filed through July 1, 2024
(A)
								General
Sick leave is the authorized absence of
				an employee from regular duties because of illness, injury, pregnancy, exposure
				to contagious disease, family health situations requiring attendance of the
				employee, health care appointments, and death in the immediate family.
				Immediate family members include the employee's mother, father, brother,
				sister, biological or adopted child, stepchild, spouse, domestic partner,
				grandparent, grandchild, mother-in-law, father-in-law, daughter-in-law,
				son-in-law, brother-in-law, sister-in-law, grandparent-in-law, anyone who stood
				in loco parentis to the employee as a child, and other persons for whom the
				employee is legally responsible. A completed affidavit of domestic partnership
				must be on file with the department of human resources to use sick leave for
				the care of a domestic partner or qualifying relative of the domestic
				partner.
Each full time unclassified
				administrative or instructional staff member who works nine or more months per
				year earns fifteen days of sick leave per contract year. Staff members who work
				less than nine months earn sick leave at the rate of one and one-quarters days
				per month. Staff members who work less than full time earn sick leave on a pro
				rata basis. Unused sick leave entitlement is cumulative without
				limit.
The vice presidents shall be
				responsible for implementing this policy and for authorizing modifications for
				unusual circumstances. The appropriate personnel units shall be responsible for
				the establishment of accrued sick leave balances for employees and for the
				maintenance of sick leave records.
(B)
								Reporting
			 absences
A staff member is expected to report an
				absence promptly when normal duties cannot be performed and sick leave is being
				used. A consecutive period of sick leave use includes all days an individual is
				normally expected to work, whether or not the individual has scheduled
				responsibilities.
Use of accrued sick leave days must be
				reported on a monthly basis, and the report must be approved by the supervisor.
				Questions should be directed to the appropriate personnel office. Sick leave is
				used in increments of one-half day for absences of four hours and one full day
				for absences of more than four hours. A maximum of five days of sick leave may
				be used for the death of an immediate family member.
If a member of the instructional staff
				makes arrangements acceptable to the department chair or other supervisor for a
				colleague to perform the staff member's duties during an absence (without
				additional expense to Miami university), this absence will not be charged
				against the individual's accumulated sick leave; in no case, however, will such
				an arrangement exceed one month or the remainder of the then-current semester,
				whichever is greater.
The University may require appropriate
				evidence for the use of sick leave.
(C)
								Extension of sick
			 leave
In the event a staff member exhausts
				his or her accumulated sick leave because of an extended illness, the staff
				member may be retained on the payroll for an additional period of time if
				recommended by the supervisor or chair and approved by the appropriate vice
				president and president. Consideration of such requests shall include years of
				service, extent of illness, and/or other extenuating
				circumstances.
(D)
								Transfer/cash out of sick leave
An administrative or instructional
				staff member with ten or more years of Ohio public service shall upon
				retirement from active service be paid in cash for one fourth of the value of
				earned but unused sick-leave credit to a maximum of thirty days. Such payment
				shall be based upon the employee's rate of pay at the time of retirement.
				Payment for sick leave on this basis shall be considered to eliminate all
				sick-leave credit accrued by the employee at that time. Such payment shall be
				made only once to any employee and will be paid within ninety days of
				retirement. In order to be eligible for the sick-leave payoff, the employee
				must, at the time of separation, be eligible for retirement benefits as
				determined by the applicable retirement system.
If an employee transfers to or from
				another agency of the state of Ohio, unused accumulated sick leave entitlement
				shall transfer to the new unit. The unit of origin must furnish the receiving
				unit with written evidence of the employee's entitlement to sick leave. The
				previously accumulated sick leave of an employee who has been separated from
				Ohio public service shall be credited to that employee upon reemployment in the
				Ohio public service, provided that such reemployment takes place within ten
				years of the date on which the employee was last terminated from public
				service.
Replaces: 3339-4-05