Oklahoma Administrative Code › Title 725 - Oklahoma Tourism and Recreation Department › Chapter 30 - Division of State Parks › Subchapter 12 - Reservations and Use of Cabins, Group Camps, Shelters, Reserved/Assigned Camping Facilities, Amphitheaters, Community Buildings and Meeting Rooms › Section 725:30-12-5 - Reserved/assigned and group camping

Current through Vol. 41, No. 20, July 1, 2024
(a) Reservations and
				reservation priorities - reserved/assigned camping.
(1) Individual camping reservations are
				accepted up to eleven months in advance.
(2) All sites must be reserved prior to
				occupancy. No sites within the parks system are available on a first-come
				basis.
(3) Sites shall be reserved
				by site type and by site number, unless the Manager determines
				otherwise.
(4) All reservations
				shall be made online via
www.travelok.com/state-parks
.
(5) A non-refundable portal fee and
				reservation fee shall be assessed for each campsite reserved online or with the
				assistance of park office staff.
(6) Minimum Stay
(A) The minimum reservation shall be for 2
				nights on weekends and 3 nights on holiday periods.
(B) At the discretion of the Manager, single
				night reservations may be accepted less than 30 days prior to
				arrival.
(7) Deposits.
(A) Non-Holiday Periods deposits:
(i) A deposit equal to the first night's
				rental /or the entire stay is required for reservations on non-holiday
				weekends, at the discretion of the Manager.
(ii) The deposit is in addition to the
				non-refundable portal fee and reservation fee.
(iii) Deposits for online reservations must
				be made with a credit or debit card.
(iv) Deposits may be made by presenting cash,
				credit card, check or money order to the park unit. Reservations made with a
				cash, check or money order deposit are not confirmed until that deposit is
				received by the park unit.
(B) Holiday periods and special event
				deposits. Reservations for Memorial Day, 4th of July and Labor Day holiday
				periods and special events must be secured with a deposit equal to the rental
				for the full stay.
(C) Other
				Deposits
(i) Other dates may require a deposit
				equal to the full length of stay.
(ii) Dates requiring a deposit equal to the
				full length of stay will vary from park to park.
(iii) All dates requiring a deposit equal to
				the full length of stay will be prominently displayed (on the Oklahoma State
				Parks Reservations System homepage for each park).
(8) Confirmed Reservations
(A) A reservation is confirmed when the
				non-refundable portal fee, reservation fee and applicable deposit is
				paid.
(B) The customer will receive
				an e-mail confirmation upon receipt of payment.
(C) The reservation confirmation will provide
				the reservation confirmation number for each reservation and detailed
				reservation information that includes but is not limited to: customer name;
				customer e-mail address; name of the state park; arrival date; departure date;
				type of RV site reserved; and the total amount charged for each
				reservation.
(9)
				Reservation Cancellation
(A) The customer must
				cancel their reservation ten (10) business days or more prior to the scheduled
				arrival date to receive a refund of the deposit.
(B) The portal and reservation fees incurred
				at the time of the reservation are not refundable.
(C) Reservations cancelled less than ten (10)
				business days prior to the scheduled arrival date will be subject to forfeiture
				of the deposit. The portal and reservation fees shall not be
				refunded.
(10)
				Reservation modification
(A) A reservation may
				be modified one (1) time after the reservation is completed and a confirmation
				number assigned without incurring additional portal or reservation
				fees.
(B) Reservation modifications
				that result in an upgrade to the campsite type may require an additional
				deposit before the modified reservation is confirmed.
(C) A second request to modify a reservation
				may result in cancellation of that reservation and reservation cancellation
				rules will apply.
(11)
				Reservation Limitations - Number of Reservations
(A) The Oklahoma State Parks Reservations
				System may establish a limit on the number of reservations per on-line session
				(placed in the reservation cart).
(B) A separate portal fee and reservation fee
				is charged for each reservation session
(12) Deposit requirements apply to each
				reservation.
(A) Late Arrivals. A confirmed
				reservation will be held until 10AM on the day following the schedule
				arrival.
(B) Early Departures.
				Departures after arrival to the park will be considered as a cancellation of
				the reservation by the guest resulting in the forfeiture of the portal and
				reservation fees and may also include forfeiture of the total rental fee for
				the dates associated with the reservation.
(13) Change of location after arrival. If a
				customer chooses to move from the site assigned by the park unit or the site
				they reserved, customer must reserve the new site prior to occupation and may
				not be refunded for the original reservation by the park.
(14) One tent may be established in the
				immediate area of a rented site and an added site fee may be imposed at the
				discretion of the Manager in accordance with 725:30- 8-3(e)(3).
(15) The provisions in (a)(1) through (a)(13)
				of this subsection apply only to State Parks reserved camping.