New York Codes, Rules and Regulations › Title 8 - EDUCATION DEPARTMENT › Chapter II - Regulations of the Commissioner › Subchapter F - Private Schools › Part 126 - Licensed Private Career Schools Or Licensed Private Schools › Section 126.9 - Catalogs

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each licensed
				  private career school shall publish a catalog or bulletin, which shall be
				  furnished to each prospective or enrolled student, which shall include the
				  following:
(1) identifying data, such as
				  volume number and date of publication;
(2) names of the school and its governing
				  body, officials and faculty, and other instructional personnel and their
				  qualifications;
(3) a calendar of
				  the school showing legal holidays, beginning and ending dates of each quarter,
				  term, or semester, and other important dates;
(4) school policy and regulations on
				  enrollment with respect to enrollment dates and specific entrance requirements
				  for each course;
(5) school policy
				  and regulations relative to leaves of absence, class cuts, makeup work,
				  tardiness and interruptions for unsatisfactory attendance;
(6) school policy and regulations relative to
				  standards of progress required of the student by the school. Such policy shall
				  define the grading system of the school, the marking periods used at the
				  school, the minimum grades considered satisfactory, conditions for interruption
				  for unsatisfactory grades or progress; and shall describe the probationary
				  period, if any, allowed by the school, conditions for reentrance for those
				  students dismissed for unsatisfactory progress, and the student progress
				  records kept by the school and furnished to the student. Such standards of
				  progress shall conform with the requirement set forth in section
				  126.4 
				  of this Part;
(7) school policy and
				  regulations relating to student conduct and conditions for dismissal for
				  unsatisfactory conduct;
(8) a
				  detailed schedule of fees or charges for registration, tuition, books,
				  supplies, tools, student activities, laboratory use, rentals, deposits,
				  uniforms, equipment, taxes and all other charges associated with the
				  program;
(9) school policy and
				  regulations relative to the refund of the unused portion of tuition, fees and
				  other charges in the event the student does not enter the course, or withdraws
				  or is discontinued. Catalogs shall contain the following statement "the failure
				  of a student to immediately notify the school director in writing of the
				  student's intent to withdraw may delay a refund of tuition to the student
				  pursuant to section 5002 (3)  of the Education
				  Law";
(10) a description of the
				  available space, facilities and equipment including any special facilities and
				  services available to students with disabilities or handicapping
				  conditions;
(11) a description of
				  each course or curriculum including program objectives, the length of the total
				  program and, if applicable, the length and description of the individual
				  courses within the curriculum;
(12)
				  school policy and regulations relative to granting credit for previous
				  educational training;
(13)
				  financial assistance information to be disseminated to enrolled and prospective
				  students, including:
(i) a description of all
				  State, Federal and school financial aid programs including scholarship or grant
				  programs offered by the school. Such description shall also include the
				  procedures for the preparation of forms to apply for such aid, student
				  eligibility requirements, and criteria for selecting recipients and determining
				  the amount of a student's award. Standard current descriptions of State and
				  Federal financial assistance programs will be provided by the Education
				  Department in cooperation with the Higher Education Services Corporation to the
				  schools subject to the provisions of this Part. Such descriptions, or other
				  equivalent descriptions providing the required information, along with current
				  procedures and definitions related to emancipated student status, shall be
				  provided by the schools to enrolled and prospective students. Where summary
				  information is provided, a school office where detailed information can be
				  obtained shall be identified;
(ii)
				  a statement of the rights and responsibilities of students receiving financial
				  aid under the programs listed above. This information shall include:
(a) criteria for continued eligibility for
				  each program, including the financial conditions which must be met;
(b) criteria for determining that a student
				  is in good standing and maintaining satisfactory progress in his course of
				  study, and the criteria by which a student who has failed to maintain
				  satisfactory progress or good standing may reestablish his or her eligibility
				  for aid;
(c) the means by which
				  payment of awards will be made to students, and the frequency of such
				  payment;
(d) the terms, and
				  expected schedules, of repayment of any loan received by a student as a part of
				  the student's financial aid; and
(e) the general conditions and terms of any
				  employment provided to a student as part of the student's financial
				  aid;
(iii) the
				  designated employee or group of employees, by title, who are available to
				  assist students in obtaining the information specified above.
(14) data regarding student
				  completion and job placement as set forth in subdivision (f) of section
				  126.10 
				  of this Part for the two most recent reporting periods. Such reporting periods
				  shall be defined by the commissioner;
(15) the pass rate of the school's graduates
				  for any license or certificate examination required by the State for employment
				  in a specific vocational, trade or career field for which the school provides
				  training programs. Such information shall be for a reporting period defined by
				  the commissioner;
(16) the names of
				  associations, agencies or governmental bodies which accredit, approve or
				  license the school;
(17) a
				  description of the complaint procedures pursuant to section 5003  of the Education Law;
(18) a description of the process for
				  obtaining a tuition refund from the tuition reimbursement fund pursuant to
				  section 5007  of the Education Law;
(19) a weekly tuition liability chart for
				  each program that indicates the amount of refund due the student in the event
				  of withdrawal; and
(20) such other
				  information as the commissioner may require.