Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 1 - General Provisions › Section 260:30-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this Chapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Administrator"
means the chief administrative
				  officer of the Human Capital Management Division of the Office of Management
				  and Enterprise Services. The term, as used in this Chapter, includes employees
				  of the Human Capital Management Division of the Office of Management and
				  Enterprise Services to whom the Administrator has delegated authority to act on
				  his or her behalf.
"Appointing Authority"
means the chief
				  administrative officer of an agency. As the term is used in the Voluntary
				  Payroll Deduction Rules, the term includes employees of an agency to whom the
				  Appointing Authority has lawfully delegated authority to act on his or her
				  behalf.
"Complaint"
means a grievance with respect to
				  any matter relevant to the Administrator's duties under Section 34.70 .
"Complainant"
means a person or an organization
				  that has submitted a complaint.
"Declaratory ruling"
means an explanation of a
				  rule or order and its applicability to a particular matter.
"Dues-paying"
means, with respect to a member of
				  an employee association, the member is either currently paying dues or has
				  provided a valid authorization to have such dues withheld from pay and remitted
				  to the association. [62:34.70 (B)(5)]
"Employee association"
means a formal and
				  continuing affiliation of state employees with the principle objective of
				  speaking for and benefiting their interests as employees, in which membership
				  is restricted to state employees but unrestricted as to the geographic location
				  of their duty stations, and which has at least 2,000 dues-paying members. An
				  employee organization also falls within this definition.
"Member"
means:
(A) with respect to a credit union, a shareholder; and
(B) with respect to a bank or savings association, an account
				  holder; and,
(C) with respect to an employee association, a person who has
				  sought and been granted recognition as one of those within the field of
				  membership as defined by the association's governing instruments.
"Participation"
means the total number of state
				  employees reported to the Human Capital Management Division of the Office of
				  Management and Enterprise Services for which amounts withheld from pay for a
				  given month were remitted pursuant to employee authorization to a single
				  billing unit as identified by its Federal Employer (Tax) Identification
				  Number.
"Party"
means any person, employee association,
				  educational employee organization, credit union, bank, savings association or
				  insurance organization that is the subject of, or requests, action by the
				  Administrator in connection with any matter relevant to the Administrator's
				  duties under Section
				  34.70.
"Product vendor"
means any of the following
				  entities approved for state employees' voluntary payroll deduction:
(A) an entity offering a supplemental retirement plan with a
				  minimum participation of 500 state employees;
(B) a private insurance organization with a minimum
				  participation of 500 state employees for supplemental life, accident, or health
				  insurance;
(C) a private insurance organization with a minimum
				  participation of 500 state employees for legal services;
(D) the Oklahoma Tourism and Recreation Department as
				  publisher of Oklahoma Today magazine.
"Provided for by the State"
means:
(A) for insurance purposes, the basic health, life, dental,
				  or disability plan or any other such insurance a state agency is authorized to
				  provide for its employees as evidenced by financial participation in those
				  policies or a group policy(s) the agency has negotiated as a basic employment
				  benefit; and
(B) for retirement purposes, any state retirement system,
				  deferred compensation program (commonly referred to as deferred annuities), or
				  other retirement plan(s) a state agency is authorized to provide for its
				  employees as evidenced by financial participation in those plans.
"Section 34.70"
means Section 34.70 of Title 62
				  of the Oklahoma Statutes.
"State agency"
means any office, department,
				  board, commission, or institution of the State of Oklahoma."
"State employee"
means any employee of a state
				  agency.
"Supplemental"
means:
(A) for insurance purposes, life, accident (including income
				  continuation during disability), legal, and health insurance policies not
				  provided for by the State; and
(B) for retirement purposes, plans that provide retirement
				  income benefits and are not provided for by the State. In recognition of the
				  powers conferred upon state institutions of higher education by Section
				  3905 of Title
				  70 of the Oklahoma Statutes, the Administrator will follow such institutions'
				  decisions as to whether an insurance policy or retirement plan is a basic or a
				  supplemental employee benefit.