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New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.9 - Equipment

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The cost of
					 equipment chargeable to the water plant accounts, unless otherwise indicated in
					 the text of an equipment account, includes the net purchase price thereof,
					 sales taxes, investigation and inspection expenses necessary to such purchase,
					 expenses of transportation when borne by the utility, labor employed, materials
					 and supplies consumed, and expenses incurred by the utility in unloading and
					 placing the equipment in readiness to operate. Also include those costs
					 incurred in connection with the first clearing and grading of land and
					 rights-of-way and the damage costs associated with construction and
					 installation of plant.
(b) Exclude
					 from equipment accounts hand and other portable tools which are likely to be
					 lost or stolen or which have relatively small value (for example, $200 or less)
					 or short life, unless the correctness of the accounting therefor as water plant
					 is verified by current inventories. Special tools acquired and included in the
					 purchase price of equipment shall be included in the appropriate plant account.
					 Portable drills and similar tool equipment, when used in connection with the
					 operation and maintenance of a particular plant or department, such as pumping,
					 transmission, distribution, etc., or in "stores", shall be charged to the plant
					 account appropriate for their use.
(c) The equipment accounts shall include
					 angle irons and similar items which are installed at the base of an item of
					 equipment, but piers and foundations which are designed to be as permanent as
					 the buildings which house the equipment, or which are constructed as a part of
					 the building and which cannot be removed without cutting into the walls,
					 ceilings or floors, or without in some way impairing the building, shall be
					 included in the building accounts.
(d) The equipment accounts shall include the
					 necessary costs of testing or running a plant or part thereof during an
					 experimental or test period prior to becoming available for service. The
					 utility shall furnish the commission with full particulars of and justification
					 for any test or experimental run extending beyond a period of 30
					 days.
(e) The cost of efficiency or
					 other tests made subsequent to the date equipment becomes available for service
					 shall be charged to the appropriate expense accounts, except that tests to
					 determine whether equipment meets the specifications and requirements as to
					 efficiency, performance, etc., guaranteed by manufacturers, made after
					 operations have commenced and within the period specified in the agreement or
					 contract of purchase, may be charged to the appropriate water plant
					 account.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.10 - Additions and retirements of water plant

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For the purpose of avoiding undue
					 refinement in accounting for additions to and retirements and replacements of
					 water plant, all property shall be considered as consisting of:
(1) retirement units; and
(2) minor items of property.
Each utility shall use such list of retirement units as
						is in use by it at the effective date hereof, or as may be prescribed by the
						commission. Not later than December 31st of the year in which a utility first
						becomes subject to this system of accounts, it shall file with the commission a
						list of the items of property it proposes to account for as retirement units of
						property. Revisions of such list may be made at any time by appropriate filing
						thereof with the commission.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.12 - Transfers of property

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When
					 property is transferred from one water plant account to another, from one
					 utility department to another, such as from water to electric, from one
					 operating division or area to another, to or from accounts 101, Water Plant in
					 Service, 104, Water Plant Leased to Others, and 105, Water Plant Held for
					 Future Use, the transfer shall be recorded by transferring the original cost
					 thereof from the one account, department, or location to the other. Any related
					 amounts carried in the accounts for accumulated provisions for depreciation or
					 amortization shall be transferred in accordance with the segregation of such
					 accounts.
(b) When depreciable
					 property is transferred from the water plant accounts to account 121,
					 Nonutility Property, the transfer shall be accomplished by crediting the water
					 plant accounts and charging the accumulated provision for depreciation with the
					 book cost of the item transferred; the accumulated provision for depreciation
					 shall then be credited, as the estimated salvage, and account 121, Nonutility
					 Property, concurrently charged with the market value of the property
					 transferred. If the property is sold within a relatively short time, a debit or
					 credit shall be made to the accumulated provision for depreciation to adjust
					 the estimated salvage to the amount actually realized. If at the time of
					 transfer, the market value is less than the cost new, account 121 may be
					 charged with the cost new (instead of the market value) and account 122,
					 Accumulated Provision for Depreciation and Amortization of Nonutility Property,
					 credited with the difference between such cost and the market value.
(c) When nondepreciable land or land rights
					 are transferred from the water plant accounts to account 121, Nonutility
					 Property, the transfer shall be accomplished by crediting the appropriate plant
					 accounts with the book cost of such property and charging account 121,
					 Nonutility Property, with the market value of the property transferred; any
					 difference between the book cost and the market value of the property
					 transferred shall be included in account 117, Accumulated Gains and Losses from
					 Disposition of Utility Land and Land Rights. If the property is sold within a
					 relatively short time the related gain or loss previously recorded in account
					 117, shall be adjusted to the amount actually realized upon sale of such
					 property.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.13 - Common utility plant

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If the
					 utility is engaged in more than one utility service, such as water, electric
					 and gas, and any of its utility plant is used in common for several utility
					 services or for other purposes to such an extent and in such manner that it is
					 impracticable to segregate it by utility services currently in the accounts,
					 such property may be designated and classified as "common utility
					 plant".
(b) The book amount of
					 utility plant designated as common plant shall be included in account 118.1,
					 Common Utility Plant, and if applicable in part to water department, shall be
					 segregated and accounted for in subaccounts as water plant is accounted for in
					 accounts 101 to 107, inclusive, and water plant adjustments in accounts 114 and
					 116; any amounts classifiable as common plant acquisition adjustments or common
					 plant adjustments shall be subject to disposition as provided in paragraph C
					 and B of accounts 114 and 116, respectively, or amounts classified in those
					 accounts. The original cost of common utility plant in service shall be
					 classified according to detailed utility plant accounts appropriate for the
					 property.
(c) The utility shall be
					 prepared to show at any time and to report to the commission annually, or more
					 frequently, if required, and by utility plant accounts (301 to 399) the
					 following:
(1) the book cost of common
					 utility plant,
(2) the allocation
					 of such cost to the respective departments using the common utility plant, and
(3) the basis of the
					 allocation.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.14 - Supply, transmission and distribution mains

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All mains, pipes, aqueducts, canals or
					 other facilities for carrying water shall be classified according to their
					 primary functional use as follows:
Supply mains
Transmission and distribution mains
Fire mains
(b) Supply main means any main, pipe,
					 aqueduct or canal the primary purpose of which is to convey water from one unit
					 to another unit in the source of supply, water treatment or pumping plant and
					 generally providing no service connections with customers.
(c) Transmission and distribution main means
					 any main the primary purpose of which is to convey water, requiring no further
					 processing except incidental chlorination or pressure boosting, from a unit in
					 the source of supply, water treatment or pumping plant to customers.
(d) Fire main means any main forming part of
					 an integrated system used exclusively for fire protection purposes.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 563 - Instructions-water Plant Accounts › Section 563.15 - Multiple use plant

Current through Register Vol. 46, No. 28, July 10, 2024
Land, rights-of-way and structures used jointly for
						several functions, such as supply, and transmission and distribution purposes,
						shall be classified according to the major use thereof.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 564 - Instructions-unappropriated Retained Earnings Accounts › Section 564.1 - Unappropriated retained earnings accounts

Current through Register Vol. 46, No. 28, July 10, 2024
The several accounts thereof (433, and 436 to 439) are
						designed to show the changes in unappropriated retained earnings during each
						calendar year resulting from:
(a) The
					 operations and other transactions during the period as reflected in the income
					 accounts;
(b) Appropriations and
					 reservations of retained earnings for specific purposes;
(c) Accounting adjustments not properly
					 attributable to the period (see account 439);
(d) Appropriations for dividends.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 565 - Instructions-income Accounts › Section 565.1 - Records for other income

Current through Register Vol. 46, No. 28, July 10, 2024
The records supporting the other income shall be so kept
						that the utility can furnish detailed statements of the revenues from each
						source and the expenses and other deductions related to such
						revenues.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 565 - Instructions-income Accounts › Section 565.2 - Income from sinking and other funds

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Interest and other revenues derived from
					 funds carried in account 125, Sinking Funds, and account 128, Other Special
					 Funds, shall be credited to account 419, Interest and Dividend
					 Income.
(b) When the income is
					 required by a mortgage or other provisions to be held in the fund from which
					 the income arises, an amount equal to the income shall be added to the fund to
					 which it is applicable.
(c) When
					 income derived from sinking funds and other special funds is required to be
					 retained in the fund and the fund is represented by a reserve, the amount of
					 such income accretions to the fund shall be credited to the appropriate reserve
					 account and charged to account 436, Appropriations of Retained
					 Earnings.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 565 - Instructions-income Accounts › Section 565.3 - Rents includible in income accounts

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Rents which the utility receives from
					 others for water operating property the investment in which is properly
					 includible in account 104, Water Plant Leased to Others shall be recorded in
					 account 412, Revenues from Water Plant Leased to Others. Rentals from water
					 property owned by the utility and property includible in account 101, Water
					 Plant in Service, shall be credited to account 472, Rents from Water
					 Property.
(b) All expenses,
					 including the provision for depreciation, if any, applicable to property the
					 revenues from which are included in account 412, Revenues from Water Plant
					 Leased to Others, shall be charged to account 413, Expenses of Water Plant
					 Leased to Others.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 566 - Instructions-operating Revenue Accounts › Section 566.1 - Basis of credits to operating revenue accounts

Current through Register Vol. 46, No. 28, July 10, 2024
Credits to the operating revenue accounts shall be made
						on the basis of the net tariff rates. Discounts forfeited for delayed payments
						shall be credited to account 470, Forfeited Discounts. Corrections of
						overcharges and overcollections theretofore credited, authorized abatements and
						allowances, and other corrections shall be charged to the revenue accounts to
						which they relate.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 566 - Instructions-operating Revenue Accounts › Section 566.2 - Water supplied without direct charge

Current through Register Vol. 46, No. 28, July 10, 2024
Water supplied to municipalities, or to other
						governmental units, without charge, in accordance with franchise and similar
						requirements, shall be charged to account 927, Franchise Requirements, and
						credited concurrently to account 929, Duplicate
						Charges--Credit.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 566 - Instructions-operating Revenue Accounts › Section 566.3 - Water or steam used by the utility

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If the utility desires to charge the
					 appropriate accounts in any of its water operations with the cost of water or
					 steam used from its own supply, the credit therefor shall not be made to
					 operating revenue accounts, but to account 929, Duplicate
					 Charges--Credit.
(b) Water supplied
					 by the utility from its own supply to other departments shall be accounted for
					 in the following manner: If the water is supplied under a definite arrangement
					 whereby the actual costs are allocated between or among the departments using
					 the water, the credit in the accounts of the water department shall be made to
					 the appropriate operations or maintenance account or accounts, except that the
					 amount of any return or interest, and the amount of depreciation and taxes
					 charged against the other departments shall be credited to account 473,
					 Interdepartmental Rents. If the charges are at tariff or other specified rates
					 for the water supplied, then the entire amount charged shall be credited to
					 account 467, Interdepartmental Sales.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 566 - Instructions-operating Revenue Accounts › Section 566.4 to 566.5 - Repealed

Current through Register Vol. 46, No. 28, July 10, 2024
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 567 - Instructions-operating Expense › Section 567.1 - Supervision and engineering

Current through Register Vol. 46, No. 28, July 10, 2024
The supervision and engineering includible in the
						operating expense accounts shall consist of the pay and expenses of
						superintendents, engineers, clerks, other employees and consultants engaged in
						supervising and directing the operation and maintenance of each utility
						function. Wherever allocations are necessary in order to arrive at the amount
						to be included in any account the method and basis of allocation shall be
						reflected by underlying records.
ITEMS
Labor:
(1)
					 Special tests to determine efficiency of equipment operation.
(2) Preparing or reviewing budgets,
					 estimates, and drawings relating to operation or maintenances for departmental
					 approval.
(3) Preparing
					 instructions for operations and maintenance activities.
(4) Reviewing and analyzing operating
					 results.
(5) Establishing
					 organizational setup of departments and executing changes therein.
(6) Formulating and reviewing routines of
					 departments and executing changes therein.
(7) General training and instruction of
					 employees by supervisors whose pay is chargeable hereto. Specific instruction
					 and training in a particular type of work in chargeable to the appropriate
					 functional account.
(8) Secretarial
					 work for supervisory personnel, but not general clerical and stenographic work
					 chargeable to other accounts.
Expenses:
(9) Consultants' fees and expenses.
(10) Meals, traveling and incidental
					 expenses.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 567 - Instructions-operating Expense › Section 567.2 - Maintenance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The cost of
					 maintenance chargeable to the various operating expense and clearing accounts
					 includes labor, materials, overheads, and other expenses incurred in
					 maintenance work. A list of work operations applicable generally to utility
					 plant is included hereunder. Other work operations applicable to specific
					 classes of plant are listed in functional maintenance expense
					 accounts.
(b) Materials recovered
					 in connection with the maintenance of property shall be credited to the same
					 account to which the maintenance cost was charged.
(c) If the book cost of any property is
					 carried in account 102, Water Plant Purchased or Sold, the cost of maintaining
					 such property shall be charged to the accounts for maintenance of property of
					 the same class and use, the book cost of which is carried in other water plant
					 in service accounts. Maintenance of property leased from others shall be
					 treated as provided in operating expense instruction 567.3.
ITEMS
(1) Direct field supervision of
					 maintenance.
(2) Inspecting,
					 testing, and reporting on condition of plant specifically to determine the need
					 of repairs, replacements, rearrangements and changes in inspecting and testing
					 the adequacy of repairs which have been made.
(3) Work performed specifically for the
					 purpose of preventing failure, restoring serviceability or maintaining life of
					 plant.
(4) Rearranging and changing
					 the location of plant not retired.
(5) Repairing for reuse materials recovered
					 from plant.
(6) Testing for,
					 locating and clearing trouble.
(7)
					 Net cost of installing, maintaining, and removing temporary facilities to
					 prevent interruptions in service.
(8) Replacing or adding minor items of plant
					 which do not constitute a retirement unit. (See water plant instruction
					 563.10.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 567 - Instructions-operating Expense › Section 567.3 - Rents

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The rent
					 expense accounts provided under the several functional groups of expense
					 accounts shall include all rents, including taxes paid by the lessee on leased
					 property, for property used in water operations, except (1) minor amounts paid
					 for occasional or infrequent use of any property or equipment and all amounts
					 paid for use of equipment that, if owned, would be includible in plant accounts
					 391 to 398, inclusive, which shall be treated as an expense item and included
					 in the appropriate functional account and (2) rents which are chargeable to
					 clearing accounts, and distributed therefrom to the appropriate account. Rent
					 of sales rooms or of equipment used in connection with merchandising activities
					 shall be included in account 416, Costs and Expenses of Merchandising, Jobbing
					 and Contract Work. If rents cover property used for more than one function,
					 such as pumping and distribution, or by more than one department, the rents
					 shall be apportioned to the appropriate rent expense or clearing accounts of
					 each department on an actual, or, if necessary, an estimated basis.
(b) When a portion of property or equipment
					 rented from others for use in connection with utility operations is subleased,
					 the revenue derived from such subleasing shall be credited to the rent revenue
					 account in operating revenues; provided, however, that in case the rent was
					 charged to a clearing account, amounts received from subleasing the property
					 shall be credited to such clearing account.
(c) The cost, when incurred by the lessee, of
					 operating and maintaining leased property, shall be charged to the accounts
					 appropriate for the expense if the property was owned.
(d) The cost incurred by the lessee of
					 additions and replacements to water plant leased from others shall be accounted
					 for as provided in water plant instruction 563.6.
(e) Property operated jointly by the utility
					 and another or others under a definite arrangement whereby the actual costs are
					 shared between or among the parties shall be considered for the purpose of this
					 system of accounts as a joint facility, and the accounting in connection
					 therewith shall be handled as provided in operating expense instruction
					 567.5.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 567 - Instructions-operating Expense › Section 567.4 - Salvage and insurance

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 Salvage and insurance recovered in connection with maintenance jobs shall be
					 credited to the appropriate maintenance accounts.
(b) If the amount of insurance recovered is
					 relatively large and is received before the repairs have been completed, a
					 disproportionate credit to operating expenses may be avoided by crediting the
					 amount of the insurance recovered to a suspense account, to be transferred to
					 the appropriate maintenance accounts as the charges for the work are
					 made.
(c) Insurance recovered in
					 connection with personal injuries charged to account 925, Injuries and Damages,
					 shall be credited to that account.
(d) Dividends distributed by mutual insurance
					 companies shall be credited to the accounts to which the insurance premiums
					 were charged.
(e) Recoveries under
					 fidelity bonds shall be credited to the account charged with the
					 loss.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Part 567 - Instructions-operating Expense › Section 567.6 to 567.7 - Repealed

Current through Register Vol. 46, No. 28, July 10, 2024
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 1 - Classes A and B › Accounts

Current through Register Vol. 46, No. 28, July 10, 2024
Balance Sheet Accounts
Assets and Other Debits
UTILITY PLANT
Section 101.
Water Plant in Service
(A) This account shall include the original cost of water plant included in accounts 301 to 399 prescribed herein, owned by the utility and used and useful in the service of the public in its water operations, and having an expectation of life in service of more than one year from date of installation, including such property owned by the utility but held by nominees. (See also account 106 for unclassified construction costs of completed plant actually in service.)
(B) The cost of additions to and betterments of property leased from others, which are includible in this account, shall be recorded in subdivisions separate and distinct from those relating to owned property. (See water plant instruction, §
											563.6.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 575 - General Provisions › Section 575.0 - Order authorizing uniform system of accounts for classes c and d

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The uniform
					 system of accounts for waterworks corporations (classes C and D) is hereby
					 prescribed for every waterworks corporation (as that term is defined in the
					 Public Service Law) which has annual operating revenues from water operations
					 of $100,000 or more but less than $700,000 subject to the jurisdiction of this
					 commission, and every such waterworks corporation is hereby required, on and
					 after July 1, 1987, to keep its records and accounts in conformity
					 therewith.
(b) During the 12 months
					 following the date on which said uniform system of accounts becomes effective,
					 any such waterworks corporation may, for purposes of comparison, keep on its
					 books, in addition to the accounts hereby prescribed, such portion or portions
					 of its present accounts as may be deemed desirable by any such
					 corporation.
(c) Each waterworks
					 corporation for which this uniform system of accounts is prescribed shall
					 classify, set forth and carry all assets, liabilities, capital stock and
					 surplus existing as of the effective date of this uniform system of accounts,
					 as prescribed in such system of accounts.
(d) As of the date a utility becomes subject
					 to this system of accounts, it shall prepare opening entries in accordance with
					 the following provisions:
(1) The accounts
					 prescribed herein shall be opened by transferring thereto the balances carried
					 in the accounts previously maintained. The company is authorized to make such
					 subdivisions, reclassifications or consolidations of such balances as are
					 necessary to meet the requirements of this system of accounts.
(2) The company shall prepare and keep as
					 supporting records summary statements showing:
(i) the closing balances in each account
					 carried on the books prior to the adoption of this system of
					 accounts;
(ii) the journal entries
					 to effect the transfer of those balances to the accounts prescribed herein,
					 arranging such entries so as to show for each account or subdivision thereof
					 from what account and to what account each amount was transferred;
					 and
(iii) the resultant opening
					 balance of each account under this system of accounts.
(3) The first annual report filed with this
					 commission by a utility covering its operations subsequent to the adoption of
					 this system of accounts shall include copies of statements referred to in
					 paragraph (2) of this subdivision.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 575 - General Provisions › Section 575.1 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When used in
					 this system of accounts:
(1) Accounts means
					 the accounts prescribed in this system of accounts.
(2) Associated companies means companies or
					 persons that, directly or indirectly, through one or more intermediaries,
					 control, or are controlled by, or are under common control with, the accounting
					 company.
(3) Control (including the
					 terms controlling, controlled by, and under common control with) means the
					 possession, directly or indirectly, of the power to direct or cause the
					 direction of the management and policies of a company, whether such power is
					 exercised through one or more intermediary companies, or alone, or in
					 conjunction with, or pursuant to an agreement, and whether such power is
					 established through a majority or minority ownership or voting of securities,
					 common directors, officers, or stockholders, voting trusts, holding trusts,
					 associated companies, contract, or any other direct or indirect
					 means.
(4) Commission or this
					 commission means the Public Service Commission of the State of New
					 York.
(5) Company. (See paragraph
					 [9] of this subdivision.)
(6) Cost
					 means the amount of money actually aid for property or services or the cash
					 value at the time of the transaction of any consideration other than money.
					 (See, however, water plant instruction section
					 577.1 
					 of this Title.)
(7) Long-term debt
					 means notes or other obligations having a life of more than one year from date
					 of creation or assumption (except obligation representing advances from
					 associated companies), and all unmatured bonds and receivers'
					 certificates.
(8) Original cost as
					 applied to water plant, means the cost of such property to the person first
					 devoting it to public service.
(9)
					 Person means an individual, a corporation, a partnership, an association, a
					 joint-stock company, a business trust, or any organized group of persons,
					 whether incorporated or not, or any receiver or trustee.
(10) Utility or utility company as used
					 herein and when not otherwise indicated in the context, means any waterworks
					 corporation. (See Public Service Law.)
(11) Waterworks corporation. (See Public
					 Service Law.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.1 - Classification of utilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For
					 the purpose of applying the system of accounts prescribed herein, utilities are
					 divided into two classes as follows:
Class C. Utilities having annual water operating revenues
						of $400,000 or more but less than $700,000. Such utilities shall keep all the
						accounts prescribed herein which are applicable to their operations.
Class D. Utilities having annual water operating revenues
						of $100,000 or more but less than $400,000. Such utilities shall keep all the
						accounts prescribed herein which are applicable to their operations, except
						those accounts in which the letter D does not appear in the prefix.
(b) The class to which any utility
					 belongs shall be determined by the average of its annual water operating
					 revenues for the three years next preceding the effective date of this system
					 of accounts. If the average of its water operating revenues for the three years
					 ended December 31st of any year following the effective date of this system of
					 accounts is greater than the maximum specified for the class within which the
					 utility has theretofore been included, such utility shall for the succeeding
					 year keep the accounts prescribed for such higher class.
(c) Any utility, which because of its
					 revenues falls within a given class, may, at its option, adopt the system of
					 accounts prescribed for a higher class. Notice of such action shall be promptly
					 filed with the commission.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.2 - Records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility
					 shall so keep its books of account, and all other books, records, and memoranda
					 which support in any way the entries in such books of account, as to be able to
					 furnish readily full information as to any item included in any account. Each
					 entry shall be supported by such detailed information as will permit a ready
					 identification, analysis, and verification of all the facts relevant
					 thereto.
(b) The books and records
					 referred to herein include not only accounting records in a limited technical
					 sense, but all other records such as minute books, stock books, reports,
					 correspondence, memoranda, engineering records, calculations, drawings, etc.,
					 which may be useful in developing the history of or facts regarding any
					 transaction.
(c) Except as
					 authorized by this commission, all operating, accounting, or financial papers,
					 records, books, invoices, stubs, maps or documents or any papers or records
					 which support entries to any of the accounts or which are necessary for an
					 analysis shall be retained permanently. All such records shall be accessible,
					 at all times, to the authorized representatives of the commission at a location
					 within the State of New York.
(d)
					 Subdivisions of any account in the system of accounts prescribed herein and
					 clearing, temporary, or experimental accounts may be kept, provided that such
					 subdivisions or additional accounts do not impair the integrity of the
					 prescribed accounts. The titles of all subdivisions or subaccounts shall refer
					 by number and title to the account or accounts of which they are
					 subdivisions.
(e) All charges to
					 the accounts prescribed in this system for water plant, income, operating
					 revenues and operating expenses shall be just and reasonable and any payments
					 by the utility in excess of just and reasonable charges shall be included in
					 account 1538, Miscellaneous Income Deductions.
(f) The numbers prefixed to account titles
					 are to be considered as part of the titles. Each utility may, however, adopt a
					 different system of account numbers provided that the numbers herein prescribed
					 shall appear in the descriptive headings of the ledger accounts. When the same
					 account number is used in system of accounts prescribed for different classes
					 of operations conducted by one utility, the initial letters W, G, E, O, R and S
					 may be prefixed to identify the account with water, gas, electric, omnibus rail
					 line or steam heating, respectively. Accounts for common utility plant and
					 operations shall be designated by the word "common."
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.3 - Accounting period

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility in Class C shall keep its books on a monthly
						basis, so that all transactions applicable thereto, as nearly as may be
						ascertained, shall be entered monthly in the books of the utility. Each utility
						in Class D shall keep its books on either monthly or quarterly basis; when the
						quarterly basis is used provisions contained herein relative to monthly entries
						shall be regarded as calling for quarterly entries. A trial balance shall be
						taken after the monthly or quarterly postings have been made, and each utility
						shall close its books at the end of each calendar year.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.4 - Submission of questions

Current through Register Vol. 46, No. 28, July 10, 2024
To maintain uniformity of accounting, utilities shall
						submit questions of doubtful interpretation to the commission for consideration
						and decision. Utilities shall also ask for instructions, if occasion arises,
						regarding the accounting for such transactions as spreading over a number of
						months relatively large income or expense items which if included in the
						accounts for a single month would seriously distort the accounts; the
						disposition of items which relate to transactions which occurred prior to the
						current calendar year but which were not recorded in the books of account in
						the prior year and which are relatively so large that inclusion in the accounts
						for a single year would seriously distort the accounts; and expenditures for
						replacement of units of property leased from others. Ordinary delayed items
						shall be charged or credited to the same accounts which would have been charged
						or credited if the items had not been delayed.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.5 - Accounting to be on accrual basis

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 The utility is required to keep its accounts on the accrual basis. This
					 requires the inclusion in its accounts on an estimated basis of all known
					 transactions of appreciable amount which affect the accounts, even though bills
					 covering such transactions have not been received or rendered. When the bills
					 are received or rendered, appropriate adjustments shall be made.
(b) Also when payments are made for items
					 such as insurance, rents, taxes, or interest, the amount applicable to future
					 periods shall be charged to account 1132, Prepayments, and spread over the
					 periods to which applicable by credits to account 1132, Prepayments, and
					 charges to the accounts appropriate for the expenditure.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.6 - Interpretation of lists of items

Current through Register Vol. 46, No. 28, July 10, 2024
Lists of items appearing in the texts of the accounts or
						elsewhere herein are for the purpose of more clearly indicating the application
						of the prescribed accounting. The lists are intended to be representative, but
						not exhaustive. The appearance of an item in a list warrants inclusion of the
						item in the account mentioned only when the text of the account also indicates
						inclusion, inasmuch as the same item frequently appears in more than one list.
						The proper entry in each instance must be determined by the texts of the
						accounts.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.7 - Transactions with associated companies

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility shall so keep its accounts
					 and records as to be able to furnish accurately and expeditiously statements of
					 all transactions with associated companies, showing the general nature of the
					 transactions, the amounts involved therein and the amounts included in each
					 account prescribed herein with respect to such transactions.
(b) Dividends, rebates, or earnings from
					 associated companies or mutual service companies representing refunds of the
					 excess charges made by such companies over the cost to them, shall be cleared
					 through account 1901, Charges by Associated Companies--Clearing, and shall be
					 credited so far as practicable to the same accounts to which the corresponding
					 charges were made, including proper distinction between construction and
					 operating expenses. Credits applicable to operating expenses which it is
					 impracticable to allocate among the accounts to which the corresponding charges
					 have been made, shall be to account 1806, Duplicate Charges--Credit.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.9 - Distribution of pay and expenses of employees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The charges to water plant, operating
					 expense and other accounts for services and expenses of employees engaged in
					 activities chargeable to various accounts, such as construction and operations
					 (or in more than one type of water operation, such as water source and
					 distribution) shall be based upon the actual time engaged in the respective
					 classes of work, or, in case that method is impracticable, upon the basis of a
					 study of the time actually engaged during a representative period.
(b) The pay and expenses of general officers
					 shall be charged to the actual work on which they are engaged, to the
					 particular operations over which they have direct supervision, or, if their
					 jurisdiction is over the entire water operation, to the appropriate accounts
					 provided in the administrative and general group in operating
					 expenses.
(c) Except as otherwise
					 specifically provided in this system of accounts or by order of the commission,
					 no amounts for salaries or wages shall be included in charges to water plant,
					 cost of removal, or water operating expenses, except employees' welfare and
					 pension expenses includible in account 1800, Other General Expenses, which are
					 not paid to employees affected subject to their free disposition. Payroll
					 deductions made under a statute or order of a court; or for such purposes as
					 group insurance, purchase of appliances or homes, etc., authorized by written
					 order of the employee without coercion of any kind, may be included.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.10 - Accounting for other departments

Current through Register Vol. 46, No. 28, July 10, 2024
This system of accounts is designed for use by water
						utilities. If the utility, in addition to its water operations, operates other
						departments, such as electric or gas, it shall keep such accounts for the other
						departments as may be prescribed by this commission, and in the absence of
						prescribed accounts, it shall keep such accounts as are proper or necessary to
						reflect the results of operating each such other department. It is not intended
						that proprietary and similar accounts which apply to the utility as a whole
						shall be departmentalized. (See also general instruction §
											576.2, subd.
						[f].)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.11 - Allocation of costs between water plant and operating expenses to be made currently

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility shall determine currently the costs which
						are applicable to the water plant accounts and in the case of costs involving
						allocations, the amount which is applicable to other accounts, such as
						operating expenses, taxes, depreciation reserve (cost of plant removal), other
						balance sheet accounts, and income or surplus accounts; the intent of this
						provision being that such cost shall be allocated to the accounts to which they
						are applicable when they are incurred.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter V - WATERWORKS CORPORATIONS › Subchapter E - Uniform Systems Of Accounts › Article 2 - Classes C and D › Part 576 - Instructions-general › Section 576.12 - Employee pensions and benefits

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All costs of employee pensions and
					 benefits, whether such costs represent pensions payable currently to retired
					 employees or their beneficiaries, advance provision for future payments, or
					 both, are includible in the charges of each accounting period, provided:
(1) the pension program under which the costs
					 are determined is reasonable,
(2)
					 amounts paid are irrevocably dedicated to pension purposes, and
(3) any program of systematic advance
					 provision is based on actuarial studies or other recognized and acceptable
					 systematic method of computation and allocation. Pension payments and accruals
					 are includible in account 1800, Other General Expenses; however, a utility may
					 distribute to construction and retirement projects and to clearing and other
					 accounts an applicable portion of the pension and benefits costs.