New York Codes, Rules and Regulations › Title 15 - Department of Motor Vehicles › Chapter I - REGULATIONS OF THE COMMISSIONER › Subchapter F - BUSINESSES REQUIRING LICENSES › Part 81 - Procedures Relating To Vehicle Dismantlers And Other Persons Engaged In The Transfer And Disposal Of Junk And Salvage Vehicles › Section 81.14 - Records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Insurance
				  companies. An insurance company must keep a record of all junk and salvage
				  vehicles which come into its possession, together with a record of the
				  disposition of such vehicles. The MV-907A (file copy) may be used for this
				  purpose. An insurance company must be able to produce the MV-907A (file copy)
				  and the required information using only the vehicle identification number or
				  the name of its insured.
(b)
				  Vehicle dismantlers and itinerant vehicle collectors.
(1) Vehicles.
(i) Except as provided in subparagraph (ii)
				  of this paragraph, a vehicle dismantler shall use the MV-907A (transfer copy)
				  as the record for a junk and salvage vehicle. This record must be supplemented
				  by a permanently bound book with consecutively numbered pages which shall serve
				  as an index to the MV-907A (transfer copy) which is being used as a record.
				  This index must contain the stock number of the vehicle, the vehicle
				  identification number, the MV-907A number, and the name (and identification
				  number, if appropriate) of the person from whom the vehicle was purchased. If
				  the vehicle is later sold, an MV-907A (file copy) must be used in place of the
				  MV-907A (transfer copy) which is needed to transfer the vehicle. All of the
				  information contained on the transfer copy must appear on the file
				  copy.
(ii) A vehicle dismantler may
				  use a recordkeeping system which is different from that provided in
				  subparagraph (i) of this paragraph, provided that such system is approved by
				  the department. A system will not be approved unless it includes a
				  chronological index which provides sufficient safeguards against subsequent
				  alterations.
(iii) An itinerant
				  vehicle collector must maintain a book of registry for all junk and salvage
				  vehicles acquired or sold by him. The book must be permanently bound with
				  consecutively numbered pages and must contain the following information: the
				  date the vehicle was acquired, the date such vehicle was sold, the name and
				  address of the person from whom the vehicle was acquired, type of proof of
				  ownership, the name and address and identification number of the scrap
				  processor or vehicle dismantler to whom the vehicle was sold. The receipt
				  obtained from the scrap processor or vehicle dismantler must also be retained.
				  An itinerant vehicle collector shall maintain file copies of all MV-907A forms
				  for three years.
(iv) Major
				  component parts. Unless a different recordkeeping system has been approved by
				  the commissioner, transfers of major component parts which were previously
				  attached to a junk and salvage vehicle held by a vehicle dismantler must be
				  noted on the MV-907A (transfer or file copy) which is being used as the record
				  for such vehicle. In addition, an invoice or bill of sale must be used in such
				  transfer and a copy must be filed by the vehicle dismantler.