New Mexico Administrative Code › Title 20 - ENVIRONMENTAL PROTECTION › Chapter 3 - RADIATION PROTECTION › Part 13 - LICENSING REQUIREMENTS FOR LAND DISPOSAL OF RADIOACTIVE WASTE › Section 20.3.13.1334 - MAINTENANCE OF RECORDS, REPORTS AND TRANSFERS

Current through Register Vol. 35, No. 13, July 16, 2024
A. Each licensee shall maintain any records
				and make any reports in connection with the licensed activities as may be
				required by the conditions of the license or by the rules, regulations and
				orders of the department.
B.
				Records which are required by these regulations or by license conditions shall
				be maintained for a period specified by the appropriate regulations or by
				license condition. If a retention period is not otherwise specified, these
				records must be maintained and transferred to the officials specified in
				Subsection D of 20.3.13.1334 NMAC as a condition of license termination, unless
				the department otherwise authorizes their disposition.
C. Records which shall be maintained pursuant
				to this part (20.3.13 NMAC) may be the original or a reproduced copy or
				microfilm if this reproduced copy or microfilm is capable of producing a copy
				that is clear and legible at the end of the required retention period. The
				record may also be stored in electronic media with the capability for producing
				legible, accurate and complete records during the required retention period.
				Records, such as letters, drawings and specifications, must include all
				pertinent information such as stamps, initials and signatures. The licensee
				shall maintain adequate safeguards against tampering with and loss of
				records.
D. If there is a conflict
				between the department's regulations in this part (20.3.13 NMAC), license
				condition, or other written department approval or authorization pertaining to
				the retention period for the same type of record, the longest retention period
				specified takes precedence.
E.
				Notwithstanding Subsections A through D of 20.3.13.1334 NMAC, the licensee
				shall record the location and the quantity of radioactive wastes contained in
				the disposal site and transfer these records upon license termination to the
				chief executive of the nearest municipality, the chief executive of the county
				in which the facility is located, the county zoning board or land development
				and planning agency, the state governor and other state, local, and federal
				governmental agencies as designated by the department at the time of license
				termination.
F. Following receipt
				and acceptance of a shipment of radioactive waste, the licensee shall record
				the date that the shipment is received at the disposal facility, the date of
				disposal of the waste, a traceable shipment manifest number, a description of
				any engineered barrier or structural overpack provided for disposal of the
				waste, the location of disposal at the disposal site, the containment integrity
				of the waste disposal containers as received, any discrepancies between
				materials listed on the manifest and those received, the volume of any pallets,
				bracing, or other shipping or onsite generated materials that are contaminated,
				and are disposed of as contaminated or suspect materials, and any evidence of
				leaking or damaged disposal containers or radiation or contamination levels in
				excess of limits specified in U.S. department of transportation and department
				regulations. The licensee shall briefly describe any repackaging operations of
				any of the disposal containers included in the shipment, plus any other
				information required by the department as a license condition. The licensee
				shall retain these records until the department transfers or terminates the
				license that authorizes the activities described in this section.
G. Each licensee authorized to dispose of
				radioactive waste received from other persons shall file a copy of its
				financial report or a certified financial statement annually with the
				department in order to update the information base for determining financial
				qualifications.
H. Each licensee
				authorized to dispose of waste materials received from other persons, pursuant
				to this part (20.3.13 NMAC), shall submit annual reports to the department.
				Reports shall be submitted by the end of the first calendar quarter of each
				year for the preceding year.
(1) The reports
				shall include:
(a) specification of the
				quantity of each of the principal radionuclides released to unrestricted areas
				in liquid and in airborne effluents during the preceding year;
(b) the results of the environmental
				monitoring program;
(c) a summary
				of licensee disposal unit survey and maintenance activities;
(d) a summary, by waste class, of activities
				and quantities of radionuclides disposed of;
(e) any instances in which observed site
				characteristics were significantly different from those described in the
				application for a license; and
(f)
				any other information the department may require.