reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-09 - Student conduct

Current through all regulations passed and filed through July 1, 2024
(A)
								The university is
			 committed to providing a fulfilling and rewarding learning experience that
			 enables students to achieve their full academic potential. This commitment is
			 underpinned by an expectation that all members of the university will conduct
			 themselves in a manner consistent with the university's mission. All students
			 are responsible for conducting themselves in a manner that fosters a learning
			 environment in which the rights, dignity, worth and freedom of each member of
			 the academic community is respected. A university conduct code for students is
			 an effective mechanism to address student behavior.
(B)
			 The university will have a student conduct code that applies to students and
			 student organizations and addresses conduct that occurs on and off campus. Such
			 conduct code will also include a separate process for academic misconduct.
			 Students shall be afforded appropriate due process in the resolution of any
			 allegation(s) of violations of the student conduct code. Students found
			 responsible for violations are subject to sanctions which in more serious cases
			 may include removal from student housing or suspension or expulsion from the
			 university.
(C) Separate guidelines
			 will also be established for student organizations and university
			 housing.
(D) The
			 
								provost shall ensure that
			 employees responsible for administering the conduct code and/or guidelines are
			 trained regularly.
(E) The university may
			 hold students accountable for a violation of the behavioral proscriptions
			 contained in the student conduct code. The student conduct code shall focus on
			 the following objectives:
(1) The university's
			 responsibility for ensuring members of the university full and equal
			 opportunity to obtain their educational objectives.
(2) The university's responsibility to
			 protect the health, safety and general welfare of persons in the university
			 community.
(3) The university's
			 academic integrity.
(4) The
			 university's image and reputation.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-11 - Alcohol general rules

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
Shawnee state university is committed to a healthy and safe
				environment for students, faculty and staff, and visitors in venues where the
				presence of alcohol does not interfere with the learning experience or the
				peaceful environment of the campus and community. This rule establishes
				parameters for the purchase, possession, distribution, and consumption of
				alcohol as described herein and in accordance with related procedures.
(B) Student events
			 (university-sponsored on and off campus)
For university-sponsored events
				targeted to students, student
									
				purchase, possession, distribution, and consumption of alcoholic beverages
				are prohibited without prior authorization. This
				includes events on or off campus, and in university-provided vehicles.
(C) On-campus events and conferences
The prior-approved purchase and consumption of alcoholic
				beverages on university property for events and conferences must be in
				accordance with the exclusive food services agreement and any alcohol operating
				license held and maintained by the university and/or its food services
				vendor.
(D) Insurance
If the event 
									at which alcohol is purchased and/or consumed
				 is sponsored by a non-university group
				or individual, proof of an appropriate level of liability insurance may be
				required. Decisions about insurance requirements will be made by the
				 university
				 events
				office in collaboration with the university's
				risk manager.
(E) Student
			 housing
(1) The sale of alcoholic beverages in
			 residence halls (owned or managed by the university) is prohibited.
(2) The possession and consumption of
			 alcoholic beverages for legal-aged (age twenty-one or older) residents is
			 permitted in residence halls contingent upon compliance with established
			 
									residence hall rules, university policy and
			 procedures, and subject to full compliance with state and local laws.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-12 - University housing

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
Shawnee state university (SSU) has an obligation to ensure that
				housing policies and programs exist that will maximize the educational
				potential of the residential life of the university.
(B) Residence life as an educational
			 experience
(1) In addition to the other forms
			 of education it practices, Shawnee state university endorses and supports the
			 particular value of higher education as provided by a residential campus
			 community. Residential settings offer students unparalleled opportunities to
			 gain from social interactions and other life experiences that characterize
			 on-campus housing and dining.
(2)
			 When residential living is part of an organized program, the educational and
			 personal gains from simple access and participation can be substantial. For
			 these reasons, SSU develops and maintains programs that ensure the residential
			 experience contributes insignificant ways to the total education of
			 students.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-13 - Assessment of student learning outcomes

Current through all regulations passed and filed through July 1, 2024
(A) Introduction
Assessment of student learning outcomes at Shawnee state university (SSU) is
				a natural extension of the institution's commitment to
				excellence in teaching and learning. It is a process of critical examination
				with the aim of improvement in co-curricular and academic programs. SSU engages
				in on-going, integrated, and institution-wide research, and good
				practices-based assessment processes that (1) result in continuous improvement
				and (2) demonstrate that the institution is effectively accomplishing its
				mission..
(B)
								Learning outcomes
Student learning outcomes are the
				knowledge and skills expected of students completing an academic or
				co-curricular program. Student learning outcomes are written in clear
				statements that describe significant and measurable change occurring in
				students as a direct result of their interaction with the institution and its
				co-curricular and academic programs.
(C) Purpose
(1)
									
									Assessment
									provides data to faculty and
			 co-curricular program leaders so they can modify curricula, provide support for
			 learners, and/or revise outcomes and assessment processes.
(2)
										The institution engages in ongoing assessment of student
			 learning as part of its commitment to the educational outcomes of its
			 students.
(a) The institution has
			 effective processes for
			 assessment of student learning and for achievement of learning goals in
			 academic and cocurricular offerings.
(b) The institution
			 uses the information gained from assessment to improve
			 student learning.
(c) The institution's
			 processes and methodologies to assess student learning reflect good practice,
			 including the substantial participation of faculty,
											
			 instructional and other relevant staff members.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-14 - Student service members and veterans

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
Shawnee state university is committed
				to providing assistance and support for student and prospective student service
				members and veterans as they pursue an advanced degree or certificate. This
				rule serves to further this university's commitment in accordance with section
				3345.421 of the Revised
				Code.
(B)
								 Definitions
(1)
									 "Service member" means a person who is serving in the
			 armed forces of the United States.
(2)
									"Veteran" means
			 any person who has completed service in the armed forces, including the
			 national guard of any state or a reserve component of the armed forces, and who
			 has been discharged under honorable conditions from the armed forces or who has
			 been transferred to the reserve with evidence of satisfactory
			 service.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-23 - Academic forgiveness

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
(1)
									A student who returns to the university after an extended
			 absence and who demonstrates the ability to do well academically, may use
			 academic forgiveness to remove the effect of earlier unsatisfactory
			 grades.
(2)
									The academic forgiveness policy pertains only to former
			 Shawnee state university (SSU) students returning to the university as
			 undergraduate students after a significant absence and for coursework that does
			 not count toward an earned associate's degree or
			 certificate.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-24 - Student medical leave of absence

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
Shawnee state university recognizes
				there may be times when students have compelling reasons to interrupt their
				studies due to medical or mental health reasons. The purpose of this policy is
				to provide an avenue for students to take a medical leave of absence that
				includes a plan to return to the university.
(B)
								Definition
Voluntary leave of absence is a
				temporary interruption in a student's formal education. It may be granted for
				medical or mental health reasons.
(C)
								Enactment of
			 procedures/administration of leave
(1)
									The president will ensure the establishment of
			 procedures necessary to implement this policy effectively.
(2)
									The dean of
			 students shall be authorized to oversee and administer this policy, unless and
			 until the president designates another position for that role.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-25 - Anti-hazing policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
(1)
									Shawnee state
			 university is committed to a safe and respectful campus environment that aligns
			 with our institutional values. Hazing can cause irreparable harm to victims,
			 victims' families, and the university community. From a legal perspective,
			 hazing is a crime. From the university's perspective, hazing is antithetical to
			 the ideals and values of our learning community. Prevention of hazing is the
			 responsibility of every member of the university community, including students,
			 student organizations, teams, employees, volunteers, and
			 alumni.
(2)
									Members of the Shawnee state university community who
			 are expressly prohibited from engaging in hazing include students, staff,
			 faculty, volunteers, guests, and individuals or members of recognized groups,
			 such as student organizations, teams, or associations.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-3 - Student Affairs › Section 3362-3-26 - Name, image, and likeness for student athletes

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To the extent permitted by law, Shawnee
				state university will permit student-athletes to pursue agreements for
				compensation for the non-institutional use of their name, image, and likeness
				(NIL) under the conditions set forth in this policy and any associated
				procedures.
(B)
								Definitions
As used in this policy and in any
				related procedure.
(1)
									Name, image, and likeness (NIL) are the three
			 components of a person's right of publicity. These are independent or
			 collectively identifiable aspects of a person that make them unique, including
			 their first name, last name, or nickname of the student-athlete when used in a
			 context that reasonably identifies the student athlete with particularity; a
			 picture of the student-athlete; and/or a physical, digital, or other depiction
			 or representation of the student-athlete.
(2)
									Official team
			 activities means all games, practices, exhibitions, scrimmages, team
			 appearances, team photograph sessions, sports camps sponsored by the
			 institution or college, and other team-organized activities, regardless of
			 whether the activity takes place on or off campus, including individual
			 photograph sessions and news media interviews.
(3)
									Professional
			 service provider means an individual or entity that provides services to a
			 student-athlete concerning their NIL.
(4)
									Student-athlete
			 means an individual enrolled at Shawnee state university who participates in
			 official university intercollegiate athletics.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-01 - Purchasing authority

Current through all regulations passed and filed through July 1, 2024
(A) General purchasing rule
(1) Pursuant to section
			 3362.04 of the Revised Code, the
			 board of trustees of Shawnee state university has statutory authority to make
			 and enter into all contracts and agreements necessary or incidental to the
			 operation of the university.
(2)
			 The board of trustees has delegated, to designated positions within the
			 university, the authority to sign contracts on behalf of the university as
			 outlined in policy 5.27.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-03 - Asset management

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to ensure the appropriate
				managerial oversight and authority is established for the effective control,
				recording, and reporting of the university's assets.
(B) Oversight authority and responsibility
(1) The chief
			 financial officer will be authorized to oversee the management of assets
			 including setting and/or modifying asset capitalization thresholds considering
			 generally accepted accounting principles, federal grant guidelines, valuations
			 performed by appropriate officials, objective assessments, and practices
			 followed by comparable institutions.
(2) The office of the controller will manage
			 the university's asset management program including assuring the accuracy in
			 the recording and reporting of the university's assets as well as monitoring
			 regulations and industry trends to identify the necessity for policy
			 modification.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-04 - Travel authority and driving rules

Current through all regulations passed and filed through July 1, 2024
(A) Rule purpose
Shawnee state university desires for its employees and students
				to experience the educational benefits of traveling, to represent the
				university at appropriate venues, and to broaden the reach of the university
				community to other regions of the nation and the world. Further, Shawnee state
				university is committed to the safety of its faculty, staff, students and
				visitors while traveling for any university-sponsored activity. The purpose of
				this rule is to establish and manage reasonable rules that govern the travel
				and assures the safety of all travelers for university-sponsored
				activities.
(B) Authority
			 for travel
All travel (same-day and overnight) 
									domestic
				and international must be authorized and approved in advance by the appropriate
				administrative supervisor. Such approval indicates that the employee is
				authorized to travel on official university business and that related travel
				expenses will be covered per this rule and associated
				procedures.
(C)
								Procedures
(1)
									Travel authorities- business rules
Travelers must comply with business
				rules including but not limited to those that address: reimbursement of travel
				expenses travel by privately-owned vehicles, travel by common carrier or rental
				vehicles, lodging for overnight travel and meal expenses, conference
				registration fees, and expenses associated with interviewing applicants as
				established by university business procedures found at: travel authority:
				business rules.
(2)
									Driving rules - university sponsored activities
Drivers to university - sponsored
				activities must have in their possession at all times a valid driver's license
				and proof of insurance as required by law. Where applicable, driver(s) must
				complete a motor vehicle record check in accordance with procedure to this
				rule.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-07 - Meeting expenditures

Current through all regulations passed and filed through July 1, 2024
(A) Policy purpose
In order to advance the mission and to perform an important or
				necessary university function, the president and vice presidents are authorized
				to use or to approve the use of university funds for holding meetings and
				hosting university guests, including costs of meals and refreshments.
(B) Restrictions
(1) In general, university funds may be used
			 to cover the cost of meals and refreshments in the following circumstances:
(a) When meetings are necessary for the
			 purpose of dealing with major or important issues that require a large
			 uninterrupted period of time and would run through lunch or dinner or be longer
			 than one day.
(b) When hosting
			 
										one or more
			 university 
										guests would serve to establish or maintain effective
			 communications and relationships for the benefit of the university.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-08 - Entertainment

Current through all regulations passed and filed through July 1, 2024
(A)
								This rule establishes a means of establishing a uniform
			 procedure regarding entertainment costs. Entertainment expenses may be approved
			 by the following: members of the board of trustees, president, vice
			 president(s), secretary to board of trustees, director of development.
(1)
									Reimbursement for
			 official entertainment while on travel status.
(a)
										Reimbursement
			 will be made for reasonable expenses incurred in connection with entertainment
			 while on travel status provided such expenses are in conjunction with the
			 conduct of official university business.
(b)
										A complete detail
			 of the entertainment expenses and the nature of the entertainment are to be
			 included on form e-1 (available from business affairs) and accompanied by
			 original receipts; credit card receipts are not acceptable. The detail shall
			 consist of the following:
(i)
											Purpose of the entertainment and the benefit to be
			 derived by the university.
(ii)
											Names of persons
			 entertained. Shawnee state employees should exclude themselves since their
			 expenses will be itemized on the travel expense report.
(iii)
											Itemize and
			 total the expenses by items purchased. Alcoholic beverages are not
			 reimbursable. Enter the total amount claimed for each day in the appropriate
			 miscellaneous column of the travel expense report.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-11 - Cash management

Current through all regulations passed and filed through July 1, 2024
(A)
								Oversight and
			 authority
(1)
									Shawnee state university shall manage the handling and
			 depositing of all forms of currency including cash and other receipts in
			 accordance with accepted fiscal regulatory standards.
(2)
									The oversight
			 authority for this effort resides with the vice president for finance and
			 administration or designee. The office of the controller is charged with
			 establishing appropriate controls for the effective day-to-day handling of
			 currency.
(3)
									The office of the controller is the only entity
			 authorized to open and/or operate a Shawnee state university bank account. All
			 others, including student organizations, are prohibited from opening a separate
			 bank account which utilizes the name or tax identification number of Shawnee
			 state university.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-12 - University reserves

Current through all regulations passed and filed through July 1, 2024
In order to promote both financial
				stability and to encourage future development of programs and staff, the board
				of trustees of Shawnee state university recognizes a need to establish an
				orderly process for appropriating university reserves.
Allocated funds or reserves are
				accumulated university resources within the educational and general fund that
				have been set aside for a specific purpose and are to be expended only for that
				purpose and only when current-year revenues are not sufficient to meet the
				approved expenditure needs unless otherwise authorized by the Shawnee state
				university board of trustees.
(A)
								Reserve or allocated fund balance categories
The board of trustees hereby
				establishes the following reserve or allocated fund balance categories. These
				categories are examples and should not be considered as all inclusive. The
				board of trustees may add, delete, and otherwise amend this list at any board
				meeting through the resolution process. Reserve or allocated fund balance
				categories include those listed below:
(1)
									Building alteration, this fund
			 provides for repairing, replacing, and modernizing university buildings and
			 attached equipment, including (but not limited to) heating, ventilating and air
			 conditioning, phones, networking, plumbing, carpeting, and electrical equipment
			 and installations.
(2)
									Faculty and staff development, this fund encourages
			 professional development of university employees.
(3)
									Movable
			 equipment, this fund provides for the replacement of movable equipment
			 necessary for the operation of the university.
(4)
									Program
			 development, this fund provides start-up money to assist in the development of
			 new educational programming.
(5)
									Unemployment compensation, this fund
			 is established to assist in the funding of unexpected unemployment
			 claims.
Shawnee is a reimbursable employer per
				the Revised Code, section
				4141.241.
				Claims are paid by the Ohio bureau of employment services, and the university
				is billed each month for claims paid.
(6)
									Site
			 improvements, this fund provides for repairing, replacing and/or modernizing
			 parking lots, sidewalks, roads, and outdoor lighting, as well as care of
			 grounds and other site improvements.
(7)
									Legislative or other reserve
			 requirement, these funds are reserved in accordance with any legislative or
			 other legal mandate governing unrestricted educational and general
			 revenues.
(8)
									Departmental funds, funds held in reserve by
			 departments or cost centers as a result of unspent budgetary allocations or
			 dedicated revenues not spent.
(9)
									Working capital, this fund assures
			 that the university's current assets will be sufficient to meet monthly cash
			 flow requirements.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-17 - Access to university buildings

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to provide for the appropriate
				access to university buildings for academic and business operations by
				university faculty, staff, students, and visitors while ensuring the control of
				keys for the protection of university property and people.
(B) Responsibilities
(1) Department of public safety - ensure that
			 academic and business buildings are open at appropriate times;
									 provide
			 access to authorized persons during times when buildings are closed; and
			 take other actions such as patrolling the
			 premises for the purpose of ensuring that university buildings are
			 secured.
(2) Department of
			 facilities - administer a campus-wide lock/keying system, including
			 distribution of keys to employees and/or visitors as required, and
			 
									maintain accurate records of key owners.
(3) Department of human resources - inform
			 employees during new-hire on-boarding and at exit interviews of employees'
			 obligations for the proper handling of assigned parking
			 lot gate keys. Human resources also is responsible for informing
			 employees about their obligations to follow established procedures for
			 acquiring, maintaining and returning building and assigned office/space keys
			 that are issued to them.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-21 - Use of university facilities and reservation

Current through all regulations passed and filed through July 1, 2024
(A) The uses of university facilities
			 and grounds are primarily for the educational,
			 student life and activities, and administrative functions of the university. It
			 is recognized that designated university facilities and space may, with
			 adequate administrative controls in place, be utilized by external or
			 non-university groups.
(B)
			 Procedures and/or guidelines shall be established to ensure that use of
			 indoor and outdoor university facilities and
			 space does not interfere or conflict with university educational and/or
			 administrative activities. Such procedures or guidelines shall
			 :
(1)
									Identify
			 specific university facilities and space available for non- university
			 use;
(2)
									Provide an
			 administrative process to schedule facilities and space and provides priority
			 use for academic and other university activities;
(3)
									Provide
			 sufficient restrictions and controls on the scheduling and use of university
			 facilities and space to protect university property and
			 avoid disruption to university activities.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-23 - Leaves of absence (paid and unpaid)

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The university is committed to providing administrators and
				administrative technical support staff (ATSS) with appropriate avenues
				employees to take time away from work assignments and for the university to
				remain fully compliant with applicable regulatory provisions for various forms
				of leaves that are essential to the health and wellbeing of university
				employees. This rule identifies the holidays that are observed by the
				university, provides for the accrual and use of vacation, and defines the
				various forms of leaves of absences (LOAs) that are available or that the
				administration may impose. This rule does not govern department of public
				safety employees whose leaves of absence are addressed in rule 4.82. To the
				extent a future collective bargaining agreement covers some public safety
				employees, leaves of absence addressed in the CBA shall govern.
(B) Holidays
(1) The following are designated university
			 holidays:
Holiday
Date
New Year's day
January first
Martin Luther King day
Third Monday in January
President's day*
Third Monday in February
Memorial day
Last Monday in May
Juneteenth
June 19
Independence day
July fourth
Labor day
First Monday in September
Columbus day*
Second Monday in October
Veteran's day
November eleventh
Thanksgiving day
Fourth Thursday in November
Christmas day
December twenty-fifth
(2) The
			 university will develop a schedule each year that will allow for designated
			 holidays to be observed. The two holidays marked with an asterisk (*) on the
			 list will be observed on the Friday after Thanksgiving and on the day before
			 Christmas day.
(3) If any of the
			 holidays as provided herein falls on Saturday, the Friday immediately preceding
			 shall be observed as the holiday. If any of the holidays as provided herein
			 falls on Sunday, the Monday immediately succeeding shall be observed as the
			 holiday.
(4) The university
			 reserves the right to require work on observed holidays at its discretion.
			 Non-exempt salaried employees working on an observed holiday shall be paid for
			 the holiday and for the actual time worked at one and one-half times their base
			 salary per hour rate of pay.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-24 - Administrative employees - employment status and other employment actions

Current through all regulations passed and filed through July 1, 2024
(A) Purpose and
			 scope
The purpose of this rule is to establish provisions that
				address various employment matters for administrative employees, as identified
				in paragraph (B) of this policy, including but not limited to: probationary
				periods, performance evaluations, performance improvement plans, discipline,
				and reduction in force.
(B)
			 Included
(1) The term "administrative
			 employee" refers to an administrator as defined in this paragraph and
			 administrative technical support staff (ATSS).
(2) Administrators (full and part time)
			 include employees assigned professional, managerial, and/or supervisory
			 responsibilities as described in an approved job description. Administrators
			 are generally paid on a salaried basis, with assigned duties that may be exempt
			 from the Fair Labor Standards Act (FLSA) overtime payment rules, and are not
			 "public employees" as defined by Chapter 4117. of the Revised Code.
(3) Administrative technical support staff
			 (ATSS) (full or part time) include employees typically paid on a per-hour basis
			 (but can be paid on a salaried basis), assigned confidential duties, subject to
			 FLSA overtime rules, and who are not "public employees" as defined by Chapter
			 4117. of the Revised Code.
(4)
			 Temporary or intermittent administrative employees employed at will are subject
			 to all provisions of this policy except that such employees may be terminated
			 without a prior performance improvement plan (PIP).
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-25 - Compensation for administrative employees

Current through all regulations passed and filed through July 1, 2024
(A) Purpose and scope
(1) Shawnee state university desires a
			 competitive and equitable compensation system that will attract and retain
			 qualified administrative personnel. The purpose of this policy is to establish
			 and maintain an administrative compensation system that considers comparable
			 positions in similar markets, internal equity, the performance of employees,
			 and the availability and allocation of funds as determined by the
			 president.
(2) This policy applies
			 to administrative employees in approved administrative positions for either
			 "regular" or "term" appointments, regardless of the funding source, and who are
			 not in positions that are under a collective bargaining unit.
(a) Regular appointments are expected to be
			 ongoing, subject to the needs of the university, with no designated end
			 date.
(b) Term appointments are for
			 a designated period of time, normally between one and three years. The duration
			 may be determined by the funding source (e.g., externally funded grants) or by
			 authorization of the president.
(3) This policy does not apply to executive
			 staff ; the department of public safety (DPS) law enforcement and
			 security officers whose terms of employment are described in applicable DPS
			 policies and procedures; faculty and staff covered by a collective bargaining
			 agreement; or temporary and intermittent staff with at will employment
			 agreements.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-26 - Professional development (degree and non-degree)

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to provide administrative
				employees (administrators and administrative technical support staff) with degree and
				non-degree professional development opportunities that encourage employees to
				pursue knowledge and skill enhancements important to career aspirations and
				that are vital to the success of the university. These programs are consistent
				with higher education industry standards and are an important component of the
				university's overall employee-benefit program.
(B) University approved or required
			 professional development
(1) The university
			 supports both career and job-related professional development activities. It is
			 expected that employees and supervisors will discuss professional development
			 needs and opportunities.
(2) When
			 an employee is required to attend a university-approved development program,
			 training or other educational activity, the time spent in attendance will be
			 counted as time worked, and the associated fees and costs, (i.e., materials,
			 travel and per diem, etc.) will be paid by their department.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-28 - Administrators and ATSS sick leave

Current through all regulations passed and filed through July 1, 2024
(A)
								Upon hire, a
			 full-time administrator or administrative technical support staff (ATSS) will
			 receive one hundred twenty hours of sick leave credited to his/her leave
			 account. If the administrator or ATSS transfers sick leave credit from another
			 Ohio institution, as defined in this policy, such leave will be accepted in
			 lieu of this credit. In such case, if the sick leave transferred is greater
			 than one hundred twenty hours, the eligible employee will receive the actual
			 number of hours transferred to Shawnee state university. If the sick leave
			 transferred amounts to less than one hundred twenty hours, the university will
			 credit that number which will bring the total to a maximum of one hundred
			 twenty hours.
(B)
								After the first year of employment and thereafter, sick
			 leave will accrue for full time administrators and ATSS pro-rated each pay
			 period for a maximum of one hundred twenty hours per year.
(C)
								Upon hire, the
			 part-time administrator and ATSS will receive a pro-rated amount of sick leave
			 credit as described in paragraph (A) of this
								
								rule, based upon the
			 employee's full-time equivalency (FTE) percentage
								determined at the time of hire. For example, a half-time
			 employee (.50FTE) will be eligible for a credit of sixty hours of sick leave,
			 etc.
(D)
								After the first year of employment and thereafter, sick
			 leave shall accrue for part time administrators and ATSS at a pro-rate amount
			 based upon the employee's FTE for each day in any given pay
			 period.
(E)
								There is no maximum applied to the amount of sick leave
			 that may be accumulated during active employment.
(F)
								Accumulated sick
			 leave shall be reduced in the following manner:
(1)
									ATSS (FLSA
			 non-exempt status)
The sick leave account balance will be
				reduced an hour for each hour of sick leave used.
(2)
									Administrators
			 (FLSA exempt status)
(a)
										Partial day - the sick leave account balance will be
			 reduced in four-hour blocks of time when an administrator is absent from at
			 least one-half of the workday.
(b)
										Full day -
			 applies when an administrator is absent for a full day.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-29 - Administrative staff holidays

Current through all regulations passed and filed through July 1, 2024
(A)
								Administrators
			 are entitled to the following holidays observed by the university:
Holiday
usually scheduled
New Year's day
Januaryfirst
Martin Luther King
						  day
third Monday in
						  January
President's day
third Monday in
						  February
Memorial day
last Monday in May
Independence day
Julyfourth
Labor day
first Monday in
						  September
Columbus day
second Monday in
						  October
Veteran's day
Novembereleventh
Thanksgiving day
fourth Thursday in
						  November
Christmas day
December twenty-fifth
(B)
								The university will develop a schedule each year which
			 will allow for substitute holidays. Substitute holidays will be designated by
			 the university in order to keep the university open on scheduled holidays to
			 meet class requirements. Those holidays which may be substituted by the
			 university include: Martin Luther King day, Columbus day, and President's
			 day
(C)
								The university calendar is subject to the negotiated
			 labor agreements in effect each year and to final approval by the board of
			 trustees.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-35 - Relocation expense reimbursement

Current through all regulations passed and filed through July 1, 2024
(A) Rule purpose
Shawnee state university recruits for talented faculty and
				administrators nationally and internationally. In order to generate a
				competitive recruitment pool, the reimbursement of relocation expenditures may
				be provided to individuals. The purpose of this policy is to provide for the
				consistent reimbursement of relocation expenses incurred by eligible employees
				that are in accordance with IRS regulations.
(B) Eligibility
(1) Newly hired full-time faculty and
			 administrators from outside the Portsmouth area may be eligible for
			 reimbursement of relocation expenses if accepting a position at the university
			 requires that person to move his/her household to within the Portsmouth
			 area.
(2) The hiring department
			 will determine and recommend when reimbursement is appropriate or necessary.
			 The prior approval of the appropriate vice president or president must be
			 secured before extending relocation expense reimbursement to a prospective
			 employee under this policy. The reimbursement details must be incorporated in
			 the employment offer letter.
(3)
			 Any exception to this policy requires the prior approval of the
			 president.
(4) Board of trustee
			 executed employment contracts are not subject to this policy and underlying
			 procedure(s). However, this policy and underlying procedure will apply to
			 employees who have Board executed agreements that do not include a provision
			 for university reimbursement for moving or relocation expenses.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-40 - Concern resolution for administrators

Current through all regulations passed and filed through July 1, 2024
(A)
								Procedure
(1)
									By means of the
			 procedures that follow, Shawnee state university guarantees an opportunity for
			 any member of the administrative staff to express a concern. The resolution of
			 certain concerns (such as sexual harassment, discrimination, etc.) may be
			 addressed through other policies, which can be identified by the personnel
			 department.
(2)
									Friendly discussion of the problem with the supervisor
			 is encouraged. Such problems should be resolved at the earliest stage of
			 discussion. The supervisor should notify the next level of management that a
			 concern has been filed.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-44 - On campus education benefits for adjunct faculty

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
Shawnee state university waives certain on-campus education
				costs as a means of encouraging adjunct faculty to further their education in
				accordance with the terms of this rule. On-campus education benefits are
				consistent with higher education industry standards and are an important
				component of the university's overall benefit program provided to
				employees.
(B) On-campus
			 education benefits
(1) The on-campus
			 education benefit applies to any adjunct faculty member who has taught at least
			 nine semester credits within the 
									immediately previous four complete fiscal years
			 and is an adjunct faculty member during the fiscal year in which he or she
			 elects to take a course.
(2) An
			 adjunct faculty member is entitled to a tuition waiver for one course per term,
			 "one course" being a single class for credit and carrying five or fewer credit
			 hours.
(a) The university waives
			 undergraduate instructional, technology, and general fees. Where applicable,
			 
										out-of-state fees are waived.
(b) The benefit does not cover the costs of
			 special fees such as course fees, program fees, lab fees, bond fees, late
			 payment fees, or other fees which in the sole discretion of the university are
			 determined to be dissimilar to instructional, technology, and general fees.
			 These costs are the responsibility of the
			 employee.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-46 - Use of university resources

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this rule is to establish expectations regarding
				the temporary use of university property and resources that are determined to
				be appropriate to an employee's assigned role with the
				university.
(B) General
			 statement of rule
(1) The use of university
			 resources must have a business purpose and may include the use of
			 office space, vehicles, equipment, computers,
			 internet, telephone, and software.
(2)
									When
			 necessary,
									
									abuse of such resources may result in
			  disciplinary action, up to and including termination in
			 accordance with applicable policies and/or collective bargaining agreements.
			 An individual who abuses or misuses university
			 resources may also be required to pay restitution to the
			 university.
(3) Abuse could
			 be determined when either of the following occurs:
(a) The use is outside the boundaries of that
			 which is customarily provided or reasonably needed by the employee to function
			 in 
										their position.
(b) The use conflicts with federal, state, or
			 local laws or regulations, or with an existing university policy.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-48 - Retirement and re-employment of retirees

Current through all regulations passed and filed through July 1, 2024
This policy applies to employees of Shawnee state university
				(SSU) eligible for retirement under an Ohio state retirement
				
								system
				(OPERS, STRS, SERS or their successors) or the Shawnee state university
				alternative retirement plan (ARP).
(A)
			 Definitions
(1) Retirement: the voluntary act
			 of an employee that severs employment from the university and entitles the
			 employee to subsequent compensation from a state sponsored retirement system or
			 an ARP.
(2) Public meeting: any
			 meeting held by the board of trustees which complies with section
			 121.22
			 of the Revised Code.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-49 - Identity theftred flags

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
(1) The purpose of this policy is to assure
			 Shawnee state university's compliance with the federal trade commission's
			  red 
									flags rule in the detection,
			 prevention, and mitigation of identity theft in connection with the opening of
			 a covered account or transactions involving an existing covered
			 account.
(2) The university will
			 monitor university operations and adopt appropriate procedures as required for
			 compliance with 
									the red flags rule.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-53 - Department of public safety leaves of absence

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The university is committed to
				providing department of public safety officers with appropriate avenues for
				employees to take time away from work assignments and for the university to
				remain fully compliant with applicable regulatory provisions for various forms
				of leaves that are essential to the health and wellbeing of university
				employees. This rule identifies the holidays that are observed by the
				university, provides for the accrual and use of vacation, and defines the
				various forms of leaves of absences (LOAs) that are available.
(B)
								Holidays
(1)
									The following are designated university holidays:
Holiday
New Year's
						  day
Usually scheduled
January one
Martin Luther King
						  day
Third Monday in
						  January
President's
						  day*
Third Monday in
						  February
Memorial
						  day
Last Monday in
						  May
Independence
						  day
July four
Labor day
First Monday in
						  September
Columbus
						  day*
Second Monday in
						  October
Veterans
						  day
November
						  eleven
Thanksgiving
						  day
Fourth Thursday in
						  November
Christmas
						  day
December
						  twenty-five
(2)
									The university will develop a schedule each year that
			 will allow for designated holidays to be observed. The two holidays marked with
			 an asterisk (*) on the list will be observed on the Friday after Thanksgiving
			 and on the day before Christmas day.
(3)
									If any of the
			 holidays as provided herein fall on Saturday, the Friday immediately preceding
			 shall be observed as the holiday. If any of the holidays as provided herein
			 fall on Sunday, the Monday immediately succeeding shall be observed as the
			 holiday.
(4)
									The university reserves the right to require work on
			 observed holidays at its discretion. All officers working on an observed
			 holiday shall be paid for the holiday and for the actual time worked at one and
			 one-half times their base salary per-hour rate of pay.
Eligible officers /holiday
				pay
All officers will receive pay for all
				holidays except as described in "a" below.
(a)
										Officers who are
			 on unpaid leave of absence, suspension, or layoff shall not receive holiday
			 pay.
(b)
										All eligible DPS officers that are on their regularly
			 scheduled day off shall receive an additional day off, which is to be scheduled
			 within thirty days of the actual holiday.