Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-12 - Policy on Awarding Graduate and Undergraduate Posthumous Degrees › Section 3337-12-60 - Military and military-affiliated students affected by deployment or permanent change of station

Current through all regulations passed and filed through July 1, 2024
(A) Overview
Ohio university has developed the following guidelines for
				military and military-affiliated students impacted by deployment orders or
				permanent change of station (PCS) assignment. Military-affiliated students are
				defined as a student whose spouse, partner, or parent is in the military.
(B) Policy
When a student, or the parent, spouse, or partner of a student
				is called to active military duty, or receives a short-notice PCS assignment,
				it often is not possible for the military or military-affiliated student to
				have anticipated the effect this has on their enrollment status. Therefore,
				faculty and staff are encouraged to be as flexible as possible with the
				students who wish to make arrangements to complete coursework for credit.
				Following are options available to these students:
If a registered student, or the parent, spouse, or partner of a
				student is called to active duty, or receives a short-notice PCS assignment,
				during the course of a semester or session (defined as the first day of classes
				through the last day of classes), the military or military-affiliated student
				has the option of withdrawing from the university with a full tuition refund.
				The university registrar will process the withdrawal as effective within the
				first two weeks of the semester or first week of a session (courses removed
				from the student's record) and issue a full tuition refund. If the class
				withdrawal (drop) deadline has passed, and the instructor agrees, the student
				has the option of arranging for incomplete grades in one or more of the classes
				in which they are enrolled and dropping without financial penalty from the
				other classes, if any.
If the final examination week has begun, then neither
				cancellation nor withdrawal is an option. Students may be able to complete the
				final exams and those not able to do so will be given incompletes.
The duration of incompletes resulting from any of the listed
				provisions will be the normal two weeks into the next semester in which the
				student is enrolled (not counting summer) or two years from the end of the term
				in which the grade of "I" was given, whichever comes first, or the "I" converts
				automatically to an "F." Grades of incomplete convert to "F" upon
				graduation.
Students receiving veterans educational benefits will have to
				comply with any regulations issued by the veterans administration relative to
				the timing of their benefits. During past conflicts, the veterans
				administration "applied mitigating circumstances" where appropriate, as
				presented by the student, and they paid veteran benefits based on enrollment up
				to the date of withdrawal which, at Ohio university, was the date on which the
				student was required to report to active duty or proceed to the PCS
				assignment.
Students receiving financial aid who choose the full withdrawal
				option will be treated as a withdrawal in accordance with the return of title
				IV funds regulations. The date of withdrawal will be the earlier of the date
				the student begins the withdrawal process, or the date that the student
				otherwise provides the notification. Federal and state funding agencies may
				issue specific guidelines which must be followed.
For financial aid recipients choosing the partial withdrawal
				option (incompletes in one or more courses), financial aid eligibility will be
				based on the criteria of the specific aid program (i.e., number of credit
				hours).
Students living in university housing will be charged on a
				week-by-week prorated basis determined by the date on which they must leave the
				university.
(C) Process
In order to effect these policies, the military student must
				present proof of having been called to active duty or PCS orders showing this
				is a short-notice move, the military-affiliated student must present proof of
				their parent, spouse, or partner having been called to active duty or PCS
				orders showing this is a short-notice move. To do this, the student should fax
				(740-593-4145) or mail a copy of the call-up orders to the veterans and
				military student services center, baker university center 350, Ohio university,
				Athens, OH 45701. Along with this, the military or military-affiliated student
				should include a written statement indicating which of the options described in
				the policy section they choose to exercise, for each course in which they are
				enrolled. If a military-affiliated student is electing to effect these
				policies, then documentation of the relationship must also be provided.
In the case of incomplete (I) grades the arrangements must be
				worked out by the student and the instructor.