New Jersey Administrative Code › Title 17 - TREASURY - GENERAL › Chapter 12 - DIVISION OF PURCHASE AND PROPERTY: PROCUREMENT BUREAU; CONTRACT COMPLIANCE AND AUDIT UNIT; AND DISTRIBUTION SUPPORT SERVICES UNIT › Subchapter 9 - DISTRIBUTION AND SUPPORT SERVICES UNIT, SURPLUS COMPUTER DISTRIBUTION PROGRAM › Section 17:12-9.4 - Procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Director
				shall make eligible computers and surplus peripheral equipment available to
				eligible recipients through an initial mailing to all eligible recipients and
				as provided in this section.
(b)
				The Surplus Property Section shall be responsible for receipt of eligible
				computers and surplus peripheral equipment from State Departments and
				distribution thereof to eligible recipients.
(c) The Surplus Property Section shall advise
				eligible recipients of the availability/non-availability of eligible computers
				and/or surplus peripheral equipment on a quarterly basis through a dedicated
				telephone line and internet posting at
www.state.nj.us/treasury/surpluspc
.
				Such internet posting shall include a description of the eligible computer(s)
				and/or item(s) of surplus peripheral equipment to be available to eligible
				recipients and the date of availability. Such internet posting shall be made 60
				days prior to the date of availability, which shall be considered a "timely"
				request.
(d) Eligible recipients
				having a need for an eligible computer(s) and/or any item(s) of surplus
				peripheral equipment posted on the internet must advise the Surplus Property
				Section in writing on their respective letterhead of such interest no later
				than 30 days prior to the date of availability.
(e) All timely written requests received for
				an eligible computer(s) and/or any item(s) of surplus peripheral equipment
				shall be time and date stamped upon receipt by the Surplus Property
				Section.
(f) Upon the request of
				the Surplus Property Section, an entity expressing interest in an eligible
				computer(s) and/or any item(s) of surplus peripheral equipment must provide
				satisfactory evidence of its status as an eligible recipient. In the case of
				nonprofit charitable corporations, such evidence shall be proof of organization
				pursuant to the New Jersey Nonprofit Corporation Act,
				15A:1-1 et seq.
(g) In the event two or more eligible
				recipients express timely written interest in the same eligible computer(s)
				and/or item(s) of surplus peripheral equipment, the eligible computer(s) and/or
				item(s) of surplus peripheral equipment shall be distributed by the Surplus
				Property Section as follows:
1. If adequate
				numbers of eligible computer(s) and/or item(s) of surplus peripheral equipment
				are available, timely written requests from eligible recipients shall be
				satisfied in their entirety by the Surplus Property Section.
2. If the number of eligible computer(s)
				and/or item(s) of surplus peripheral equipment available are inadequate to
				distribute to all eligible recipients, eligible computer(s) and/or item(s) of
				surplus peripheral equipment shall be distributed on the basis of the order in
				which timely written requests were first received by the Surplus Property
				Section, one per eligible recipient.
3. If the number of eligible computers and/or
				items of surplus peripheral equipment available is greater than the number of
				eligible recipients providing timely written requests, but fewer than the
				number necessary to fully respond to each timely written request, one eligible
				computer and/or one item of surplus peripheral equipment shall be distributed
				per eligible recipient. Any eligible computer(s) and/or item(s) of surplus
				peripheral equipment remaining thereafter shall be distributed one per eligible
				recipient on the basis of the order in which timely written requests were first
				received by the Surplus Property Section. This procedure shall continue until
				all eligible computers and/or items of surplus peripheral equipment are
				distributed.