Ohio Administrative Code › Title 5120 - Department of Rehabilitation and Corrections - Administration and Director › Chapter 5120-5 - Funds › Section 5120-5-04 - Administration of industrial and entertainment funds

Current through all regulations passed and filed through July 1, 2024
(A) The warden, with the approval of the
			 chief of the division of business administration or designee, may establish an
			 institution fund designated as the industrial and entertainment fund, which is
			 created and maintained for the entertainment and welfare of the
			 inmates.
(B) All funds designated
			 for the entertainment and welfare of the inmates and received by an institution
			 shall be deposited and maintained in the industrial and entertainment fund.
			 Funds donated for specific purposes must be shown in separate subsidiary
			 accounts of the industrial and entertainment fund.
Income for this fund includes, but
				
									is not
				be limited to, the following sources: commissary profits and interest,
				donations, vending machine commissions, interest from interest-bearing checking
				accounts (e.g., industrial arts fund and inmate personal fund), interest from
				institution investment accounts (e.g., savings accounts and certificates of
				deposit), transfer of funds under the provisions of the Revised Code and rules
				of the Administrative Code (e.g., closing inactive inmate accounts), and
				occupational and/or activities therapy projects (e.g., barber and beauty shops,
				shoe shine shops, gift shops, and car washes).
(C) All disbursements from the industrial and
			 entertainment fund shall be used for purchases which exclusively benefit
			 inmates. No disbursements will be approved for items to be used for the benefit
			 of an individual inmate, inmate group, or employees.
Disbursements from this fund may be made for, but
				
									are not
				 limited to, the following: recreation
				equipment, entertainment, library supplies and equipment, video purchase,
				rental, and licensing, chapel expenses, occupational and/or activity therapy
				supplies, going-home clothes, inmate free postage, hygiene and legal kits, and
				repair and maintenance of equipment eligible for purchase with these funds. For
				specifically planned events (e.g., yard day), specialty food items may be
				purchased with the approval of the chief of the division of business
				administration or designee.
Disbursements 
									should not be made for legal books required by
				department policy; such books 
									are to be purchased through general revenue
				funds.
(D) Prior to making
			 any expenditure in excess of five hundred dollars, approval shall be obtained
			 from the chief of the division of business administration or designee.
Six outside entertainment performances each fiscal year may be
				authorized by the warden, up to seven hundred fifty dollars for an individual
				performer and one thousand five hundred dollars for a group performance.
				Approval for additional performances or higher amounts
				
									is to
				be obtained from the chief of the division of business administration or
				designee.
Such approval is not required for disbursements for items
				acquired for resale (e.g., photographic film for pictures).
Disbursements 
									are not be be
				divided into two or more payments or in any other manner to circumvent the
				securing of approval from the chief of the division of business administration
				or designee.
Disbursements are subject to state procurement requirements
				unless prior written approval is obtained from the chief of the division of
				business administration or designee.
(E) The chief of the division of business
			 administration may establish and maintain a central industrial and
			 entertainment account which 
								is initially  funded by the transfer of industrial and
			 entertainment funds from closed institutions. A portion of institution
			 industrial and entertainment income may be transferred to continue this central
			 account and be used for purposes consistent with this
			 rule.