Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-20 - Policy on Funds, Transfers, Unallowable Costs and Financial Conflict of Interest › Section 3349-20-18 - Effort reporting

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The university must ensure payroll costs, example, salary,
				wages, stipends and fringe benefits, that are charged to sponsored programs
				adhere to the effort reporting standards
									 in the office of management
				and budgets ("OMB") uniform guidance 2 C.F.R. 200Section
				200.430.
(B) Scope
This rule applies to all faculty, staff, students, and fellows
				with payroll charges or effort commitments on sponsored programs if they are
				paid directly by the sponsored award or cost-shared from other funding
				sources.
(C) Definitions
Consult rule
				3349-7-01 of the
				Administrative Code.
(1) "Actual
			 Effort" is the actual effort expended on a sponsored program; and is usually
			 expressed as a percentage of total effort.
(2) "Cost Sharing of Effort" is the portion
			 of total effort not paid by the sponsor. For example, twenty per cent effort
			 commitment with a request for fifteen per cent salary support results in a five
			 per cent cost sharing commitment.
(3) "Effort Commitment" is the proportion of
			 effort proposed by faculty, staff, students or fellows to carry out their
			 stated role on a sponsored program. This can be expressed as a percentage or in
			 person months. The terms "effort commitment" and "committed effort" are
			 interchangeable.
(4) "Institutional
			 Base Salary" is the annual compensation paid by the university for an
			 individual's appointment, whether that individual's time is spent on research,
			 instruction, administration, or other activities. Institutional base salary
			 excludes any income that an individual earns outside of duties performed for
			 the university.
(5) "Principal
			 Investigator" refers to the faculty or staff member designated by the sponsor
			 to have the appropriate level of authority and responsibility to direct the
			 project or program supported by the grant.
(6) "Person Months" is a method of expressing
			 effort percentage by normalizing an individual's effort percentage compared to
			 their appointment length, which may be a partial year appointment. For example,
			 an individual with a twelve month appointment devoting twenty per cent effort
			 would be working 2.4 person months (calculated by multiplying twenty per cent
			 times twelve months equals 2.4 person months). Many federal sponsors require
			 effort commitments to be proposed in person months.
(7) "Significant Reduction in Committed
			 Effort" is defined as a variance greater than twenty-five per cent between
			 committed effort and anticipated actual effort. For example, a personal
			 investigator with a twenty per cent effort commitment who anticipates only
			 being able to devote ten per cent effort would have a significant reduction in
			 committed effort, calculated by the following: (effort commitment less
			 anticipated effort) divided by effort commitment or numerically: (twenty per
			 cent - ten per cent) / twenty per cent equals fifty per cent reduction in
			 effort, which is greater than twenty-five per cent and may require sponsor
			 approval prior to reducing effort.
(8) "Total Effort" is the sum of all effort
			 expended or planned to be expended for a period ; this includes all activities for which an individual is paid
			 their institutional base salary. The total effort calculation is based on the
			 time necessary to fulfill one hundred per cent of activities for which an
			 individual is compensated, regardless of the number of hours worked; it is not
			 based on a forty hour work week.