New York Codes, Rules and Regulations › Title 2 - DEPARTMENT OF AUDIT AND CONTROL › Chapter I - Audit Of Revenues And Accounts Payable From State Funds And Funds Under Its Control › Part 7 - Purchase Orders, Purchase Contracts, Miscellaneous Service Contracts And Purchase Orders › Section 7.8 - Purchase order

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				All purchase orders shall be on a form authorized by the Comptroller. No
				purchase liability shall be incurred except by issuance of a purchase order.
				When, in cases of emergency, it is necessary to issue a verbal order, such
				verbal order shall be immediately confirmed by a regular written order stamped
				"Confirming". Comptroller's copies only of all purchase orders shall be filed
				with the Comptroller except when all copies of purchase orders are required to
				be submitted for prior approval of the Comptroller by sections
				7.5 and
				7.7 
				of this Part, or when the rules and regulations of the Office of General
				Services requires other papers to be submitted to the Comptroller. However,
				purchase orders less than $25 are not required to be filed in the Department of
				Audit and Control. On such transactions, if a prison release and/or release
				from the Industries of the Blind of New York, Inc. are required, such release
				or releases shall be submitted with applicable vouchers. Such exemption or
				waiver of requirement from filing purchase orders does not apply to purchases
				of items currently under contract, nor does it apply to orders in connection
				with agency bid openings under which a particular award may be less than
				$25.
(b) Purchase orders are not
				required to be filed in the Department of Audit and Control for transactions
				for which a Contract Encumbrance and Adjustment Form (AC 340) is required or
				for transactions chargeable of the following codes, regardless of amount:
Personal service--all codes.
Traveling expenses; codes 02-01 through 02-06 and 02-11 for
				  service station purchases; 02-13 Repairs less than $300 for passenger
				  automobiles with less than 50,000 miles; less than $100 for passenger
				  automobiles with 50,000 miles or more, 02-14, 02-21 and 02-22.
Automotive expense; 03-01 (service station purchases); 03-03
				  (repairs less than $100); 03-04 Storage.
General office supplies and expense; 04-03 (Fire permits
				  only).
Printing and advertising; 05-09 Advertising space.
Communication--all codes, including freight, express and
				  cartage charges regardless of the code classification chargeable, except
				  freight or cartage on coal.
Fuel, light, power and water; 07-04, 07-06 and 07-09.
Food for persons; 08-10 Overtime meal allowances.
Medical, surgical and laboratory supplies and expenses; 11-04
				  Outside hospital service.
Special supplies and expense; 14-02 Board of Inmates in
				  outside institutions and homes; 14-07 Refunds and reimbursements; 14-10 Cash to
				  outgoing patients; 14-21 Tuition and expense for specialized training; 14-22
				  Moving expenses of State employees; 14-27, and 14-41 through 14-45.
Special departmental charges--all codes.
Local Assistance Payments--all codes.
Fixed charges--all codes.
Debt service--all codes.
Capital construction acquisition of and, building--all
				  codes.