New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.9 - Case record for the individual

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each counselor shall maintain for each applicant for, and recipient of, vocational rehabilitation services a case record which shall include, to the extent pertinent, the following information:
1. Documentation concerning the preliminary assessment supporting the determination of eligibility, the need for trial work experiences, and, as appropriate, documentation concerning the comprehensive assessment supporting the nature and scope of vocational rehabilitation services to be provided;
2. In the case of an individual who has applied for vocational rehabilitation services and has been determined to be ineligible, documentation specifying the reasons for the ineligibility determination, and noting a review of the ineligibility determination carried out not later than 12 months after the determination was made;
3. Documentation supporting any determination that the individual has a significant disability or a most significant disability;
4. Documentation as to periodic assessment of the individual during trial work experiences;
5. An individualized plan for employment and any amendments to the program;
6. In the event that physical and mental restoration services are provided, documentation supporting the determination that the clinical status of the individual with a disability is stable or slowly progressive unless the individual is being provided trial work experiences;
7. Documentation supporting any decision to provide services to family members;
8. Documentation relating to the participation by the individual with a disability in the cost of vocational rehabilitation services if the State unit elects to condition the provision of services on the financial need of the individual;
9. Documentation relating to the eligibility of the individual for any similar benefits, and the use of any similar benefits;
10. Documentation that the individual has been advised of the confidentiality of all information pertaining to his or her case, and documentation and other material concerning any information released about the individual with a disability with his or her written consent;
11. Documentation supporting the development of the individualized plan for employment;
12. In the event that an individual's IPE provides for services or a job placement in a non-integrated setting, a justification for that non-integrated setting;
13. Documentation of the periodic reviews and evaluations of progress toward achieving the employment outcome;
14. In the event that an individual obtains competitive employment, verification that the individual is compensated at or above the minimum wage and that the individual's wage and level of benefits are not less than that customarily paid by the employers for the same or similar work performed by non-disabled individuals;
15. Documentation of any plans to provide post-employment services after the employment objective has been achieved, the basis on which these plans were developed, and a description of the services provided and the outcomes achieved; and
16. Documentation concerning any action and decision involving the individual's request for review of rehabilitation counselor or coordinator determinations.