reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 15 - Violations › Section 55:10-15-22 - Procedures to file exceptions to proposed orders

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Exceptions shall be filed with the Executive Director within ten (10) days of
				mailing the proposed order to the party. If exceptions are filed, the Executive
				Director shall set the time and place for the Board to consider the proposed
				order and the exceptions to it and cause notice of such time and place to be
				mailed to the party. Such time shall not be less than twenty (20) days after
				such notice is mailed.
(b) Briefs
				in support of exceptions must be filed with the Board at least seven (7) days
				before such hearing. The party may individually or through counsel be present
				and present oral argument to the Board in support of the exceptions. If no
				exceptions are filed, the Board will consider the proposed order at its next
				regular or special meeting, or at such other time as is convenient to the
				Board.
Amended at 16 Ok Reg
				  1333, eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 15 - Violations › Section 55:10-15-23 - Rehearing, reopening or reconsideration

Current through Vol. 41, No. 20, July 1, 2024
(a) A decision by the Board shall be subject
				to rehearing, reopening, or reconsideration by the Board if requested within
				ten (10) days from the date of its entry. The grounds for requesting such
				action shall be either:
(1) Newly discovered
				or newly available evidence relevant to the issues; or
(2) Need for additional evidence adequately
				to develop the facts essential to proper decision; or
(3) Probable error committed by the Board or
				hearing examiner in the proceeding or in its decision such as would be grounds
				for reversal on judicial review or the order; or
(4) Need for further consideration of the
				issues and the evidence in the public interest; or
(5) A showing that issues not previously
				considered should be examined in order to properly dispose of the matter;
				or
(6) Fraud practiced by the
				prevailing party or of procurement of the order by perjured testimony or
				fictitious evidence.
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 15 - Violations › Section 55:10-15-24 - Effect of illegal activity or violations on licensure or certification

Current through Vol. 41, No. 20, July 1, 2024
When it comes to the Board's attention that a party residing
				  in or out of the State of Oklahoma may be engaged in any illegal activity that
				  might be determined as a violation of the Act, these Rules, penalties or orders
				  issued by the Board, the Board may take any necessary legal action permitted
				  pursuant to the provisions of 59 O.S., Sections 46.1 et seq. and may, in
				  addition, bar the individual or Entity and/or their employers from obtaining a
				  License, Registration, Certificate of Authority and/or Certificate of
				  Title.
Amended at 16 Ok Reg
				  1333, eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 15 - Violations › Section 55:10-15-25 - Emergency hearings and orders

Current through Vol. 41, No. 20, July 1, 2024
(a) If the Board
				shall find an emergency to exist which, in the opinion of the Board, poses an
				immediate danger to the public health, welfare, or safety or which threatens
				irreparable harm to any party, the Board may order hearings as provided in this
				Section upon the giving of twenty-four (24) hour notice to the parties
				concerned, and may enter such temporary orders as will, in the judgment of the
				Board, maintain or restore the public health, welfare, and safety.
(b) Whenever in the judgment of the Board any
				party has engaged, or is about to engage, in any acts or practices which
				constitute, or will constitute, a violation of the Act or these Rules, the
				Board may make application to the appropriate court for an order enjoining such
				acts or practices, and upon a showing by the Board that such party has engaged,
				or is about to engage, in any such acts or practices, an injunction,
				restraining order, or such other order may be granted by such court, without
				bond.
(c) Nothing in the Rules of
				this Chapter dealing with violations, penalties or findings of facts shall
				preclude the Board from proceeding through any legal proceedings necessary to
				enforce its findings, orders or penalties.
Amended at 16 Ok Reg
				  1333, eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
These Rules provide for a continuing education program to
				  ensure that all Architects and Landscape Architects, licensed in the state, and
				  Registered Commercial Interior Designers remain informed of technical and
				  professional subjects that the Board deems appropriate to the practice of
				  architecture, landscape architecture and registered commercial interior design
				  to safeguard life, health, and promote the public welfare.
Added at (not published
				  Ok Reg), eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-2 - Board responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a) The Board shall:
(1) Perform continuing education audits of
				all professionals.
(2) Determine if
				courses address the health, safety and welfare of the public through an
				audit.
(3) Discipline Architects,
				Landscape Architects and Registered Commercial Interior Designers if the
				requirements for Continuing Education have not been met.
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-3 - Noncompliance and sanctions

Current through Vol. 41, No. 20, July 1, 2024
The continuing education requirements contained in this
				  Section will apply to every Architect, Landscape Architect, and Registered
				  Commercial Interior Designers. Failure to fulfill the continuing education
				  requirements, or file the required biennial report and affidavit, properly
				  completed and signed, or to pay all required fees by June
				  30th of the renewal year, shall result in
				  non-renewal of an Architect's or Landscape Architect's License, and Registered
				  Commercial Interior Designer's registration.
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 19 Ok Reg 2555, eff 7-15-02; Amended at 24 Ok Reg 815,
				  eff 5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-4 - Continuing education requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) In order to
				renew a license or registration, which expires on June 30, every odd year, each
				Architect, Landscape Architect and Registered Commercial Interior Designer
				shall attest, as prescribed by the Board, that they have completed 24 CEU's of
				acceptable continuing education requirements during the two-year period
				immediately preceding the biennial renewal date as a condition for renewal. One
				CEU shall represent one Contact Hour. No credit will be allowed for
				introductory remarks, meals, breaks, or business/administration matters related
				to courses of study.
(b) If the
				person exceeds the continuing education requirements in any renewal period,
				they may carry a maximum of 4 CEU's forward into the subsequent renewal
				period.
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-5 - Exemptions

Current through Vol. 41, No. 20, July 1, 2024
A person may be exempt from participating in the continuing
				  education program required by these Rules for one of the following
				  reasons:
(1) A first-time Licensee or
				Registrant, issued a license or registration by examination or reciprocity,
				shall be exempt for their first renewal period if the first renewal period is
				less than two years from the original date of licensure or
				registration.
(2) A person whose
				status is emeritus, per OAC
				55:10-9-7,
				and is not actively practicing their profession shall be exempt from obtaining
				the continuing education required for renewals.
(3) A person called to active military duty
				in the armed forces of the United States shall be exempt from obtaining the
				continuing education required for the duration of the temporary deployment and
				all penalties, if applicable and shall comply with OAC
				55:10-3-13.
(4) A person experiencing physical
				disability, illness or other extenuating circumstances may request exemption
				from the continuing education requirements. The individual shall provide
				supporting documentation for the Board's review. Such hardship cases will be
				considered by the Board on an individual basis.
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-6 - Computation of credits

Current through Vol. 41, No. 20, July 1, 2024
(a) Continuing
				education credits can be obtained in person or online, shall be measured in
				CEUs, and shall be computed as follows:
(1)
				One CEU for each Contact Hour of:
(A)
				attending professional or technical presentations at meetings, conventions or
				conferences;
(B) attending programs
				sponsored by corporations or other organizations;
(C) completing seminars, tutorials, short
				courses, webinar, or online courses;
(D) making professional or technical
				presentations at meetings, conventions or conferences;
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-7 - General course/program requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) All programs
				and courses are subject to auditing and the Board may disapprove any course not
				meeting the intended continuing education criteria set forth in this
				Subchapter.
(b) All courses
				sponsored by NCARB, CLARB, The American Institute of Architects, the American
				Society of Landscape Architects, Interior Design Continuing Education Council,
				American Society of Interior Designers and International Interior Design
				Association or their successors will count for the required continuing
				education requirements if they met the requirements of this Subchapter and the
				intent of the Board.
(c) Continuing
				education courses must be at least one Contact Hour in length, meet the topic
				area guidelines described in this Subchapter, and must result in a certificate
				of completion, which includes participant's name, provider's name, course
				title, number of contact hours, and the date the course was given.
(d) Continuing education courses will be
				approved or disapproved by the Board based upon the information presented at
				the time of audit.
(e) To qualify
				for continuing education, the course must:
(1) include technical and practical
				applications which impact public health, safety and welfare and,
(A) maintain, improve, expand or enhance the
				quality of the existing technical knowledge;
(B) fill voids that may exist in the
				professional education and internship training; or
(C) develop new and relevant technical
				profession skills and knowledge.
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-8 - Instructional guidelines [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 24 Ok Reg 815, eff
				  5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-9 - Disallowance

Current through Vol. 41, No. 20, July 1, 2024
(a) If the Board determines through an audit,
				that continuing education hours are to be disallowed, an Architect or Landscape
				Architect shall have 30 calendar days after notification to substantiate the
				original claim or earn other continuing education hours to meet minimum
				requirements and submit documentation to the Board office. This section only
				applies to persons who met the requirements by the biennial deadline.
(b) Fraud or misrepresentation in
				certification of course attendance or any other aspect of fulfilling continuing
				education requirements will be disciplined in accordance with the Act,
				including revocation or denial of the renewal of a License and/or Certificate
				of Authority, if applicable
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 19 Ok Reg 2555, eff 7-15-02; Amended at 24 Ok Reg 815,
				  eff 5-11-07; Amended at 29 Ok Reg 921, eff
				  7-1-12
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-10 - Licensee responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a) The Architect,
				Landscape Architect and Registered Commercial Interior Designer is responsible
				for retaining proof of participation in continuing education activities. Such
				verification includes, the following as applicable:
(1) A log showing activity claimed,
				sponsoring organization, location, duration, etc. signed by the Sponsor;
				or
(2) Attendance certificates;
				or
(3) Signed attendance receipts;
				or
(4) Sponsor's list of attendees
				(signed by an individual in responsible charge of the activity).
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-11 - Biennial report and affidavit [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 19 Ok Reg 2555, eff 7-15-02; Amended at 24 Ok Reg 815,
				  eff 5-11-07
Oklahoma Administrative Code › Title 55 - The Board of Governors of the Licensed Architects, Landscape Architects and Registered Commercial Interior Designers of Oklahoma › Chapter 10 - Licensure and Practice of Architects, Landscape Architects and Registration of Commercial Interior Designers › Subchapter 17 - Continuing Education Requirements › Section 55:10-17-12 - Requirements and responsibilities [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg 1333,
				  eff 5-27-99; Amended at 19 Ok Reg 2555, eff 7-15-02; Amended at 24 Ok Reg 815,
				  eff 5-11-07; Amended at 29 Ok Reg 921, eff
				  7-1-12
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-2 - Archives and Records Commission

Current through Vol. 41, No. 20, July 1, 2024
The Commission is a five member board created by state law
				enacted in 1947. It has the
sole, entire and exclusive authority for
				the disposition of all public records and archives of state officers,
				departments, boards, commissions, agencies, and institutions
[67 O.S.,
				Section 305]. By law no record created or received in the transaction of
				official business can be destroyed by a state agency without prior approval
				from the Commission. Members include a Chairman appointed by the Governor, the
				State Librarian and State Archivist (Director of the Department of Libraries)
				as Vice-Chairman and Secretary, the Lieutenant Governor, the State Auditor and
				Inspector, and the State Treasurer. Any member may appoint a proxy for the
				purposes of carrying out the duties of the Commission.
Amended at 12 Ok Reg 1329,
				eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-3 - Meetings of the Commission

Current through Vol. 41, No. 20, July 1, 2024
The Commission meets in the first month of every quarter to
				hear requests for records disposition from state agencies and to conduct other
				business. Meeting arrangements and conduct of business are carried out in
				compliance with the Oklahoma Open Meeting Law [25 O.S., Section 301 et seq.].
				Special or emergency meetings of the Commission may be called by the Chairman
				at the request of any member.
Amended at 12 Ok Reg 1329,
				eff 6-1-95; Amended at 15 Ok Reg 1374, eff
				4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-4 - State Records Administrator

Current through Vol. 41, No. 20, July 1, 2024
The State Librarian and State Archivist is designated State
				Records Administrator by state law enacted in 1961 [67 O.S., Section 204]. The
				Administrator shall make surveys of records operations, recommend improvements
				in records management practices, and establish standards for the preparation of
				records disposition schedules leading to the preservation of records of
				continuing value and the orderly disposition of those records not of sufficient
				administrative, legal, fiscal or research value to warrant their further
				keeping [67 O.S., Section 205].
Amended at 12 Ok Reg 1329,
				eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-5 - Promulgation of rules

Current through Vol. 41, No. 20, July 1, 2024
The State Records Administrator shall promulgate such rules and
				regulations as are necessary to carry out the provisions of the Records
				Management Act,
except that rules and regulations relating to the
				disposal of records shall be issued jointly by the Administrator and the
				Archives and Records Commission
[67 O.S., Section
				212].
Amended at 12 Ok Reg 1329,
				eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-6 - Organization, public information, submissions or requests

Current through Vol. 41, No. 20, July 1, 2024
(a) The State Archives and Records Management
			 programs are administered by the Archives and Records Management divisions of
			 the Office of Government Information, Oklahoma Department of Libraries, acting
			 upon the authority of the Archives and Records Commission and the State Records
			 Administrator. The Director of the Department of Libraries, who is also State
			 Librarian and State Archivist, [65 O.S., Section 3-103] appoints professional
			 librarians and archivists to administer the office, and trained staff to carry
			 out program activities.
(b) The
			 State Archives is housed in the Allen Wright Memorial Library Building, 200
			 N.E. 18th Street, Oklahoma City. The State Records Center is located at 125
			 N.E. 21st Street, Oklahoma City. Requests for information about the work of the
			 State Archives or Records Management Divisions may be made to the Office of
			 Government Information, 200 N.E. 18th Street, Oklahoma City, OK 73105, in
			 person, or by mail or telephone. The official records of Commission meetings
			 are maintained at that address and are available for public inspection as are
			 rules and regulations promulgated by the State Archivist acting as State
			 Records Administrator. Also available for public inspection are records of
			 state government agencies deposited with the State Archives or Records
			 Management Divisions except those records required by law to be treated in a
			 confidential manner, or those to which access is restricted in accordance with
			 60:10-3-6.
(c) Copies of records shall be provided in
			 accordance with the Oklahoma Open Records Act [51 O.S., Section 24A.1 et seq.]
			 and fee schedules adopted by the Department of Libraries Board and the Archives
			 and Records Commission.
Amended at 12 Ok Reg 1329,
				eff 6-1-95; Amended at 15 Ok Reg 1375, eff
				4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-7 - Requests for promulgation, amendments, or repeal of a rule

Current through Vol. 41, No. 20, July 1, 2024
(a) Requests for promulgation, amendment, or
			 repeal of a rule shall be made in writing to the State Archivist and State
			 Records Administrator. Requests shall give the text of a proposed new rule or
			 amendment, and cite such rules as are requested to be repealed or amended, and
			 shall explain the reasons for the request.
(b) Requests outlined in (a) of this Section
			 shall be placed on the next agenda for the Commission's consideration and
			 disposition, and the interested party shall be given reasonable notice of the
			 date, time, and place of such meeting, and informed promptly in writing of the
			 Commission's decision in the matter.
(c) Any resulting action to adopt a new rule
			 or amendment or to repeal an existing rule shall be taken at an early date at
			 an open hearing conducted in accordance with the notice and other requirements
			 of the Administrative Procedures Act [75 O. S. Section 250
et.
			 seq.
].
Amended at 12 Ok Reg 1329,
				eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 1 - Administrative Operations › Section 60:1-1-8 - Petition for declaratory ruling

Current through Vol. 41, No. 20, July 1, 2024
(a) Persons requesting the Commission to make
			 a declaratory ruling as to the applicability or interpretation of any rule or
			 order pursuant to this Chapter shall address their written request to the State
			 Archivist and State Records Administrator.
(b) The request for declaratory ruling shall
			 be placed upon the next agenda for consideration and action by the Commission
			 and the interested party shall be given reasonable notice of the date, time,
			 place of such meeting, and shall be informed promptly in writing of the
			 Commission's ruling in the matter.
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-1 - Records management program

Current through Vol. 41, No. 20, July 1, 2024
(a) The State Records Administrator
shall establish and administer a records management program which will
				apply efficient and economical management methods to the creation, utilization,
				maintenance, retention, preservation and disposal of state records
[67
				O.S., Section 204]. The program will be administered by the State Archives and
				Records Management Divisions of the Office of Archives and Records of the
				Oklahoma Department of Libraries under the authority of the State Records
				Administrator and direction of the Office Administrator.
(b)
The head of each state agency
				shall establish and maintain an active, continuing program for the economical
				and efficient management of records, cooperate...in the conduct of surveys of
				the agency's records, and comply with...rules and regulations, standards and
				procedures issued by the State Records Administrator and the Archives and
				Records Commission
[67 O.S., Section 206].
(c) The Records Management Division shall
				assist state agencies in the management and disposition of their records
				through consultations and surveys of their records, equipment, and storage
				facilities, leading to the preparation of records disposition schedules and
				records disposition authorizations.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-2 - Records scheduling

Current through Vol. 41, No. 20, July 1, 2024
(a)
Records disposition schedules.
The Archives and Records Commission
				shall have final authority in the approval or disapproval of records
				disposition schedules submitted by a state board, agency, commission, or
				institution. An approved records disposition schedule shall be a board's,
				agency's, commission's, or institution's continuing legal authority to dispose
				of records listed in the records disposition schedule in the manner the
				schedule provides. Any deletions, additions, or changes in retention periods or
				method of disposition for records in the schedule must be approved by the
				Commission.
(b)
Notification
				of intent to destroy records.
Agencies wishing to destroy records in
				accordance with approved records disposition schedules must notify the State
				Records Administrator on a form provided by the Records Management Division of
				their intent to destroy thirty (30) days in advance of destruction. Such
				notification must include the schedule number, the names of records to be
				destroyed, inclusive dates and the volume of records in cubic feet, reels of
				microfilm, or other applicable quantity.
(c)
Continuing destruction
				authorization.
The State Records Administrator may authorize annually
				each July for the current fiscal year destruction of records scheduled, in
				accordance with approved records disposition schedules, for destruction
				quarterly, monthly, weekly, or daily without requiring an agency to notify him
				of the intent to destroy these records thirty (30) days in advance as provided
				by (b) of this Section. Agencies shall notify the State Records Administrator
				in June of each year on the volume of records destroyed under this
				authorization, and may request authorization for the next fiscal
				year.
(d)
Exemption.
Subsection (b) of this Section shall not apply to records that have an approved
				disposition of "Retain in office and destroy after primary use," "Retain in
				office until no longer required for administrative purposes, then destroy,"
				"Retain in office and destroy upon verification," or "Retain in office until
				superseded, then destroy."
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-3 - Records disposition authorization

Current through Vol. 41, No. 20, July 1, 2024
State agencies wishing to dispose of types of records no
				  longer being created or received may request the Archives and Records
				  Commission to authorize the disposition of such records by certifying that the
				  records described in the request are not of sufficient administrative value to
				  warrant maintenance in the agency. Such authorization shall be limited to and
				  apply only to the one time disposition of specific records described in the
				  request.
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-4 - General Schedules and General Records Disposition Authorizations

Current through Vol. 41, No. 20, July 1, 2024
The Archives and Records Commission may adopt General Records
				  Disposition Schedules and General Records Disposition Authorizations
				  authorizing disposition of records common to two or more state agencies,
				  boards, commissions, or institutions. These General Records Disposition
				  Schedules and General Records Disposition Authorizations have the same force
				  and effect for the records dispositions authorized as do approved records
				  disposition schedules for specific agencies, boards, commissions, or
				  institutions except in such cases where state or federal law, state or federal
				  regulation, litigation, court decisions, other legal considerations, or fiscal
				  conditions require that specific agency records be retained longer than
				  indicated on the General Records Disposition Schedule or General Records
				  Disposition Authorization.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-5 - Destruction of duplicate records, substantive records, ancillary records, nonrecords materials, or damaged records

Current through Vol. 41, No. 20, July 1, 2024
(a)
Substantive records.
Substantive records are those that document the organization, functions,
				policies, procedures, operations and essential transactions of an agency,
				board, commission, or institution.
(b)
Ancillary records.
Ancillary
				records are routine in nature, having neither evidential nor informational
				value beyond the immediate use for which they were created or received, nor do
				they contain supporting documentation for financial or business transactions of
				an agency. Ancillary records must be approved for disposition by the Archives
				and Records Commission in the same manner as substantive program records. When
				difficulty arises in defining a specific record as ancillary, it shall be
				considered a substantive record.
(c)
Nonrecord material.
Nonrecord materials exhibit none of the attributes of records and may be
				destroyed by an agency when no longer of immediate value. When difficulty
				arises in defining material as nonrecord, it shall be considered a record [67
				O.S., Section 211].
(d)
Damaged records.
State agencies with records that have been
				subject to extensive physical damage or destruction from natural or
				human-caused disasters prior to the expiration of established retention periods
				must, within 24 hours of discovery, inform and initiate a written request to
				the Archives and Records Commission through the State Records Administrator to
				authorize emergency disposition of said records. The Commission shall authorize
				destruction, or shall require that information from all or part of the damaged
				records be recreated or the physical records salvaged if said records contain
				information essential to the operations of state government or to the
				protection of the legal, financial or other rights or interests of the citizens
				or the state.
Amended at 12 Ok Reg
				  1331, eff 6-1-95; Amended at 15 Ok Reg 1375, eff
				  4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-6 - Access to records transferred to the State Archives

Current through Vol. 41, No. 20, July 1, 2024
To encourage the deposit of certain records and papers of
				  permanent value in the State Archives, the Archives and Records Commission has
				  authority to restrict access to the records for a specified amount of time. The
				  State Archivist and State Records Administrator shall secure the transfer of
				  valuable records to the State Archives, including the nonofficial papers and
				  correspondence of state officials and heads of boards, departments, agencies,
				  commissions, and institutions.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 3 - Records › Section 60:10-3-7 - Review of records on deposit

Current through Vol. 41, No. 20, July 1, 2024
The State Archivist and State Records Administrator, in
				  conjunction with the Archives and Records Commission, shall automatically
				  review records when they have been in the custody of the State Archives for ten
				  years, in order to reevaluate the period of retention. Prior to any change in
				  retention or disposition of any records so reviewed, the depositing agency will
				  be notified as to such disposition or retention whereupon the depositing agency
				  may consent to such a change or, if so desired, appear before the Commission to
				  present any objection or pertinent comment.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 5 - Renting of Space [Revoked] › Section 60:10-5-1 - Renting of space for the storage of records [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 12 Ok Reg
				  1331, eff 6-1-95; Amended at 15 Ok Reg 1375, eff
				  4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 7 › Section 60:10-7-4

Current through Vol. 41, No. 20, July 1, 2024
Amended at 12 Ok Reg
				  1331, eff 6-1-95; Amended at 15 Ok Reg 1375, eff
				  4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this subchapter is to establish rules for
				  state government records which have an approved retention period of ten (10)
				  years or longer which will be maintained on optical imaging
				  systems.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-2 - Scope

Current through Vol. 41, No. 20, July 1, 2024
This subchapter establishes rules for the maintenance, use,
				  retention, and disposition of state government records which have an approved
				  retention period of ten (10) years or longer which will be maintained on
				  optical imaging systems. These rules do not apply to state government records
				  which have an approved retention period of less than ten (10) years which will
				  be maintained on optical imaging systems. State Government records which have
				  an approved retention period of less than ten (10) years which will be
				  maintained on optical imaging systems are subject to the disposition authority
				  of the Commission and shall be scheduled in the same manner as any other
				  record.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-3 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise.
"AIIM"
means the Association for Information and
				  Image Management.
"ANSI"
means the American National Standards
				  Institute.
"CCITT"
means the Consultative Committee on
				  International Telegraph and Telephone.
"CD-ROM"
means Compact Disk Read Only Memory. A
				  type of optical disk which, like WORM optical disks, cannot be erased or
				  altered.
"Compression"
means the method by which
				  redundant digital image data streams are reduced to much smaller sizes,
				  resulting in lower digital storage and data transmission requirements.
"Optical Imaging System"
means a system that
				  consists of hardware and software for computers which records complete images
				  by:
(A) scanning the images with a source of light such as a
				  laser;
(B) converting the images to a digital electronic format;
				  and
(C) storing the converted images on an optical media which
				  allows for the rapid retrieval of the stored images through indexing and the
				  reproduction of the entire original image.
"Rewritable Disk"
means an optical platter that,
				  unlike WORM disks, can be erased, written over, or otherwise reused or altered.
				  These are sometimes referred to as Erasable Optical Disks (EOD).
"WORM"
optical Write Once Read Many means a type
				  of optical disk, which cannot be erased or altered.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-4 - Documentation standards

Current through Vol. 41, No. 20, July 1, 2024
The following are the minimum documentation standards for
				  maintaining state government records on optical imaging systems. All agencies
				  using optical imaging systems for maintaining state government records shall
				  maintain complete, up to date technical, operational, and security
				  documentation that includes at least:
(1) The brand names; version numbers; serial
				numbers; and dates of installation, upgrades, replacements, and conversions for
				all hardware and software.
(2) A
				narrative description of the system.
(3) The physical and technical
				characteristics of the records, including a record layout that describes each
				field including its name, size, starting or relative position, and a
				description of the form of the data (such as alphabetic, decimal, or numeric),
				or a data dictionary, or the equivalent information associated with a data base
				management system including a description of the relationship between data
				elements and data bases.
(4)
				Operating procedures, including methods for scanning, editing, revising,
				updating, indexing, or expunging records, and for backing up disks;
(5) All hardware and software operating
				manuals;
(6) Any other technical
				information needed to read or process the records.
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-5 - Standards for the creation, use, and storage of records maintained on optical imaging systems

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Optical imaging systems that maintain the state office of record copy of any
				state government record shall meet the following minimum requirements:
(1) All records stored in optical imaging
				systems shall be identified in such a manner as to enable authorized personnel
				to retrieve, protect, and implement approved dispositions for all records in
				the system.
(2) Provide a standard
				interchange format when necessary to permit the exchange of records and
				information stored in optical imaging systems in the agency that utilize
				different software and/or hardware.
(3) Provide for an approved disposition of
				the records, including, when appropriate, transfer to the State Archives for
				permanent preservation.
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 8 - Optical Imaging › Section 60:10-8-6

Current through Vol. 41, No. 20, July 1, 2024
Added at 13 Ok Reg 3873,
				  eff 8-8-96 (emergency); Added at 14 Ok Reg 1250, eff
				  6-1-97
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 9 - Equipment Purchases [Revoked] › Section 60:10-9-1 - Equipment purchases for microfilming, optical imaging, and similar technologies [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 12 Ok Reg
				  1331, eff 6-1-95; Amended at 15 Ok Reg 1375, eff
				  4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 10 - Video Tapes and Audio Recordings › Section 60:10-10-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this subchapter is to establish rules for
				  state government records which will be maintained on video tapes and audio
				  tapes.
Added at 15 Ok Reg 1375,
				  eff 4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 10 - Video Tapes and Audio Recordings › Section 60:10-10-2 - Scope

Current through Vol. 41, No. 20, July 1, 2024
This subchapter establishes rules for the maintenance, use,
				  retention, and disposition of state government records maintained on video
				  tapes and audio tapes. State government records maintained on video tapes and
				  audio tapes are subject to the disposition authority of the Commission and
				  shall be scheduled in the same manner as any other record.
Added at 15 Ok Reg 1375,
				  eff 4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 10 - Video Tapes and Audio Recordings › Section 60:10-10-3 - Standards for the storage of records maintained on video tapes and audio tapes

Current through Vol. 41, No. 20, July 1, 2024
(a) Agencies
				shall store all video tapes and audio tapes in areas where the temperature does
				not exceed 70° Fahrenheit and whose relative humidity is between 30% and
				40%.
(b) Video tapes and audio
				tapes shall be stored in containers or enclosures made of noncorroding
				materials.
Added at 15 Ok Reg 1375,
				  eff 4-27-98
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 11 - Service Fees › Section 60:10-11-1 - Authority to set fees

Current through Vol. 41, No. 20, July 1, 2024
The Archives and Records Commission and the State Records
				  Administrator may set fees for records disposition and other services furnished
				  to state boards, agencies, commissions, or institutions [67 O.S., Sections 212,
				  214].
Amended at 12 Ok Reg
				  1331, eff 6-1-95
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 11 - Service Fees › Section 60:10-11-2

Current through Vol. 41, No. 20, July 1, 2024
Amended at 12 Ok Reg
				  1331, eff 6-1-95; Amended at 16 Ok Reg 1005, eff
				  5-14-99
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 10 - Archives and Records › Subchapter 11 - Service Fees › Section 60:10-11-4 - Storage fees

Current through Vol. 41, No. 20, July 1, 2024
State boards, agencies, commissions, and institutions housing
				  records in the State Records Center under approved records disposition
				  schedules shall be assessed a fee of thirty cents ($0.30) per cubic foot of
				  records per month for records storage and servicing. No records shall be
				  transferred to the State Records Center unless authorized by approved records
				  disposition schedules or records disposition authorizations.
Amended at 17 Ok Reg
				  1042, eff 7-1-00; Amended at 27 Ok Reg 1120, eff
				  5-27-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 1 - General Provisions › Section 60:15-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this Chapter implement the Uniform Real Property
				  Electronic Recording Act, as adopted in Oklahoma set out in Sections
				  86.1
				  through
				  86.7
				  of Title 16 of the Oklahoma Statutes, directing the Oklahoma Archives and
				  Records Commission to establish standards for implementation of the
				  Act.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 1 - General Provisions › Section 60:15-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
In addition to the definitions in the Uniform Electronic
				  Transactions Act, as adopted in Oklahoma set out in Sections 15-101 through
				  15-121 of Title 12A of the Oklahoma statutes, and the Uniform Real Property
				  Electronic Recording Act, the following words and terms shall be applied when
				  implementing the Act.
"Act"
means the Uniform Real Property Electronic
				  Recording Act, as adopted in Oklahoma.
"Commission"
means the Oklahoma Archives and
				  Records Commission.
"E-Recording"
means electronic recording.
"PRIA"
means the Property Records Industry
				  Association.
Added at 27 Ok Reg 1369,
				  eff 6-11-10