Ohio Administrative Code › Title 1301:8 - Division of Financial Institutions: Consumer Finance › Chapter 1301:8-1 - General Provisions › Section 1301:8-1-02 - Reimbursement to small loan licensees and second mortgage registrants for assembling or providing financial records

Current through all regulations passed and filed through July 1, 2024
This rule is issued by the superintendent of financial
				institutions pursuant to division (C) of section
				9.02 of the Revised Code. It
				establishes the rates and conditions for reimbursement of actual and necessary
				costs directly incurred by licensees, as defined in section
				1321.01 of the Revised Code,
				 registrants, as defined in section
				1321.51 of the Revised Code,
				and mortgage lenders registered under
				Chapter
. 1322. of the Revised Code, in
				assembling or providing customer financial records to any party.
(A) Except as provided in this rule or in
			 section 9.02 of the Revised Code, any
			 party, including a governmental authority, that requires or requests a licensee
			 or registrant to assemble or provide a customer's financial records shall pay
			 the licensee or registrant for all actual and necessary costs directly incurred
			 in searching for, reproducing, or transporting these records according to the
			 following schedule:
(1) Search and processing
			 costs. Reimbursement of search and processing costs shall be the total amount
			 of personnel direct time incurred in locating and retrieving, reproducing,
			 packaging, and preparing financial records for shipment. The rate for search
			 and processing costs is twenty-two dollars per hour per person, computed on the
			 basis of five dollars and fifty cents per quarter hour or fraction thereof, and
			 thirty dollars per hour per person for managerial or supervisory personnel,
			 computed on the basis of seven dollars and fifty cents per quarter or fraction
			 thereof, and is limited to the total amount of personnel time spent in locating
			 and retrieving documents or information or reproducing or packaging and
			 preparing documents for shipment where required or requested by a party.
			 Specific salaries of such persons shall not be included in search costs. In
			 addition, search and processing costs do not include salaries, fees, or similar
			 costs for analysis of material or for managerial or legal advice, expertise,
			 research, or time spent for any of these activities. If itemized separately,
			 search and processing costs may include the actual cost of extracting
			 information stored by computer in the format in which it is normally produced,
			 based on computer time and necessary supplies; however, personnel time for
			 computer search may be paid for only at the rate specified in this
			 paragraph.
(2) Reproduction costs.
			 Reimbursement for reproduction costs shall be for costs incurred in making
			 copies of documents required or requested. The rate for reproduction costs for
			 making copies of required or requested documents is as follows:
(a) Twenty-five cents per page for
			 photocopies;
(b) Twenty-five cents
			 per page for paper copies of microfiche;
(c) Fifty cents per microfiche for duplicate
			 microfiche; and
(d) Actual cost for
			 each computer diskette or compact disk, or other storage media.
(3) Transportation costs.
			 Reimbursement for transportation costs shall be for necessary costs, directly
			 incurred, to transport personnel to locate and retrieve the information
			 required or requested; and necessary costs, directly incurred solely by the
			 need to convey the required or requested material to the place of
			 examination.