Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-25 - Benefit Policies; Employment › Section 3364-25-31 - "CWA" and classified/non union absenteeism policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
Each employee is a very important team member at the university
				of Toledo. Regularity of attendance is essential to the successful performance
				of each of our positions and the efficient operation of our educational
				facility.
(B) Purpose of
			 policy
As part of the university of Toledo's mission to provide
				excellence in its services to all constituents it is imperative that all
				employees take responsibility for their daily attendance. The objective is to
				establish greater accountability for sick leave utilization. The university
				acknowledges that there are occasions when employees are not able to work due
				to personal or family illnesses. Such leaves will be reviewed to ensure
				utilization is consistent with the intended purpose.
It is imperative that this absentee control procedure be
				applied equitably to all employees who meet the eligibility definition below.
				The university of Toledo wants to maintain a fair and reasonable work
				environment, and give recognition to the important contributions of each
				employee to the university of Toledo.
(C) Application of policy and proper
			 notification defined
This policy applies to all hourly full time and part time
				non-probationary employees who earn sick time ("CWA", and classified/non
				union).
Proper notification defined: Employees who are unable to report
				to work shall be responsible for directly notifying their immediate supervisor
				or designee, within one half hour prior to his/her reporting time. Existing
				departmental call-in procedures will continue. Employees will be informed of
				the names of supervisors and/or designees who are to be called concerning
				inability to work due to an illness. Employees shall be eligible for sick leave
				payment if they are prevented from calling in prior to the shift by acts of
				nature or other events documented by a police accident report, hospital
				admission, or emergency room slip. Each and every late call off will be
				considered a separate violation covered under corrective action.
(D) Definitions:
Sick day: means an employee is not present or not in attendance
				for any portion of a scheduled shift or work day for a period of two hours or
				beyond due to sick time use.
Unauthorized unpaid time off: means an employee is not present
				or not in attendance for any portion of a scheduled shift; does not have any
				sick time in their sick time bank and unpaid time is not approved. The employee
				is required to ask for permission for time off without pay prior to taking the
				time off. If approval is not obtained prior to the time off or the employee
				takes the time off knowing it is unapproved; the employee will be subject to
				corrective action.
Late in/early out: means an employee who leaves work due to
				sick time reasons for a period of time less than two hours. If approved, this
				is equivalent to one-half of a sick day as defined above. If approval is not
				given; this will be treated as "job abandonment" and therefore subject to
				corrective action.
Management encourages staff to make medical appointments at the
				beginning or end of scheduled shift or work day whenever possible.
Providing the employee supplies their immediate supervisor with
				verification of a medical/dental appointment of those covered by article 22.2
				of the "CWA" collective bargaining agreement within twenty-four hours there
				will be no sick day assessment.
It is highly recommended that employees call their supervisors
				when they know they will be late or absent, as a courtesy. The supervisor may
				elect to replace the employee if they have not heard from the employee within
				two hours of the start of their scheduled shift/work day.
No call/no show
:
means an employee does not show
				for their work shift/day and does not call in. This behavior will be addressed
				via the discipline process and not assessed a sick day.
An employee that appears for work after two hours and has not
				called in may be sent home without pay.
Rolling twelve month period: will be considered by beginning
				with the most recent occurrence of a sick day or its equivalent and counting
				twelve consecutive months backwards.
Shift or work day is defined as a scheduled period of time of
				at least four hours; unless a shift or work day has been established as less
				than hours as of the effective date of this policy.
Exclusions:
Exclusions to this policy include:
(1) Approved late in/early out;
(2) "FMLA" leaves of absence;
(3) Sick leave used for pregnancy and/or
			 child birth and related conditions;
(4) Sick leave used as personal
			 leave;
(5) Unpaid medical leave;
			 and
(6) Family leave as defined in
			 article twenty two of "CWA" contract.
In addition, the following time off shall not be assessed as a
				sick day: funeral leave; vacation time charged to earned sick time leave;
				injury leave, regardless of whether or not a workers compensation claim is
				filed provided that one could reasonably deduce that it was work related and
				contracted at work, including a workplace exposure as categorized by a
				certified health care provider; and administrative leave.