reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-37 - Coordination and resource development

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on Aging (AAA) performs activities which
				  maximize the availability of all services to older persons in the planning and
				  service area (PSA), and reduce duplication of effort. Particular effort is made
				  to coordinate with:
(1) organizations
				  providing child care services for children, assistance to older persons caring
				  for relatives who are children, and respite for families to provide
				  opportunities for older persons to aid or assist on a voluntary
				  basis;
(2) organizations
				  established for the benefit of victims of Alzheimer's disease;
(3) the State Agency and the Oklahoma
				  Department of Mental Health and Substance Abuse Services to:
(A) increase public awareness of mental
				  health disorders;
(B) remove
				  barriers to diagnosis and treatment; and
(C) coordinate mental health services,
				  including mental health screenings, provided with funds expended by the AAA
				  with mental health services provided by community health centers and by other
				  public agencies and nonprofit private organizations;
(4) job training and partnership
				  programs;
(5) Title II programs of
				  the Domestic Volunteer Service Act of 1973;
(6) Titles XVI, XVIII, XIX, and XX programs
				  of the Social Security Act;
(7)
				  federal housing programs, United States Housing Act of 1937 or Section 202 of
				  the Housing Act of 1959;
(8) Title
				  I programs of the Housing and Community Development Act of 1974;
(9) adult education programs, Title I of the
				  Higher Education Act of 1965 or Adult Education Act;
(10) transportation programs, Section 5310 of
				  the Transportation Equity Act;
(11)
				  public health programs, Title XIX of the Public Health Service Act;
(12) energy assistance programs, Low-Income
				  Home Energy Assistance Act of 1981;
(13) weatherization assistance for low income
				  persons, Part A of the Energy Conservation in Existing Buildings Act of
				  1976;
(14) programs funded by the
				  Community Services Block Grant Act; and
(15) trained volunteers providing direct
				  services to older persons and persons with disabilities working when possible
				  with organizations that have experience in providing training, placement, and
				  stipends for volunteers or participants in community services settings such as
				  organizations carrying out federal service programs administered by the
				  Corporation for National and Community Service.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-38 - Targeting resources to older persons in greatest economic or social need

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) takes a leadership role in assisting communities throughout the
				  planning and service area (PSA) to target resources from all appropriate
				  sources to meet the needs of older persons with greatest economic or social
				  need, with particular attention to low income minority individuals. In addition
				  to low income minority older persons, the groups of older persons targeted for
				  special consideration under this Section include older:
(1) persons residing in rural or isolated
				  areas;
(2) persons with severe
				  disabilities;
(3) persons with
				  limited English proficiency;
(4)
				  persons at risk for institutional placement;
(5) persons with Alzheimer's disease and
				  related disorders with neurological and organic brain dysfunction and the
				  caretakers of such persons; and
(6)
				  Native Americans.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-39 - Advocacy

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) serves as the public advocate for the development or enhancement of
				  comprehensive and coordinated community-based systems of services in each
				  community throughout the planning and service area (PSA).
(b)
Authority.
The authority for
				  this Section is Title 45 of the Code of Federal Regulations, Part 1321.61, and
				  Section
				  306(a)(6)(B)
				  of the Older Americans Act of 1965, as amended.
(c)
Procedures.
In carrying out
				  its advocacy responsibility, the AAA:
(1)
				  monitors, evaluates, and, when appropriate, comments on all policies, programs,
				  hearings, levies, and community actions which affect older persons in the
				  PSA;
(2) solicits comments from the
				  public on the needs of older persons;
(3) represents the interests of older persons
				  to local level and executive branch officials, public and private agencies or
				  organizations;
(4) consults with
				  and supports the state's Long-Term Ombudsman Program; and
(5) undertakes on a regular basis, activities
				  designed to facilitate the coordination of plans and activities with all other
				  public and private organizations, including units of general purpose local
				  government, with responsibilities affecting older persons in the PSA to promote
				  new or expanded benefits and opportunities for older persons.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-40 - Funding local sponsors for the provision of direct Title III services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) awards all Title III of the Older Americans Act (OAA) of 1965
				  service funds by grant or contract to community services provider agencies and
				  organizations, except where a direct service waiver(s) has been granted by the
				  State Agency, per OAC
				  340:105-10-41,
				  for the purpose of developing or enhancing a comprehensive and coordinated
				  community-based system of services for older persons in the planning and
				  service area (PSA). OAC
				  340:105-10-50.1
				  lists the services that may be funded under Title III.
(b)
Authority.
The authority for
				  this Section is Section 306(a) and Section 212(b)(1) of the OAA of 1965, as
				  amended, and Section 1321.63(b) of Title 45 of the Code of Federal
				  Regulations.
(c)
Procedures.
The AAA staff, advisory council, and board of
				  directors follow the procedures in this Section prior to awarding Title III
				  funds.
(1) AAA staff:
(A) conducts a needs assessment and
				  identifies priority needs in the PSA;
(B) evaluates the current service system and
				  identifies any gaps in the system;
(C) establishes a funding formula that
				  describes the systematic procedure the AAA follows in allocating funds for
				  services within the PSA, per OAC
				  340:105-10-100;
(D) develops the request for proposal (RFP)
				  packages for all Title III services to be funded, per OAC
				  340:105-10-101;
(E) publicly announces the RFP and
				  distributes RFP packages to potential grantees;
(F) reviews proposals for required documents
				  and provides feedback and technical assistance, as appropriate, to potential
				  grantees; and
(G) rates each
				  proposal using approved review criteria.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-41 - Title III direct services waivers

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Provisions under the Older Americans Act (OAA), including
				  subsequent amendments, specify which Title III direct services are authorized
				  or prohibited under the law. Direct services otherwise prohibited by OAA may be
				  permitted by the State Agency if, in the State Agency's judgment, provision of
				  the services is:
(1) necessary to ensure an
				  adequate supply of the services;
(2) related to the administrative functions
				  of the Area Agency on Aging (AAA); or
(3) more economical and of comparable
				  quality.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-42 - Designation of community focal points

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency shall designate, where feasible, a focal
				  point for comprehensive service delivery in each community in the planning and
				  service area, giving special consideration to designating multipurpose senior
				  centers as such focal points. These focal points shall be established to
				  encourage the maximum collocation and coordination of services for older
				  persons. The Area Agency must undertake all necessary efforts to assure that
				  services financed under the Older Americans Act, as amended, in, or on behalf
				  of, each community will be either based at, linked to or coordinated with the
				  designated focal point.
(b)
Authority.
The authority for OAC 340:105-10-42 is Section
				  306(a)(3) of the Older Americans Act, as amended, and 45 CFR Part
				  1321.53(c).
(c)
Procedures.
The Area Agency will designate and implement community
				  focal points by carrying out the following activities:
(1) The Area Agency, with the approval of the
				  State Agency, will define "community" for the purposes of this Section. Factors
				  to be considered in the definition must include:
(A) The delivery pattern of services funded
				  under the Older Americans Act and funded from other sources;
(B) The geographic boundaries of communities
				  and neighborhoods;
(C) The location
				  of multipurpose senior centers, nutrition sites, and other facilities suitable
				  for designation; and
(D) The
				  geographic areas with greatest economic and social need.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-43 - Monitoring and evaluation of Title III projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) monitors and evaluates all funded Title III projects to ensure
				  services are provided in accordance with federal and state policy and
				  objectives of the service grant or contract are met.
(b)
Authority.
The authority for
				  OAC 340:105-10-43 is Part 1321.65 and Section 1321.53(a) of Title 45 of the
				  Code of Federal Regulations.
(c)
Procedures.
Except on specific projects where the State Agency has
				  agreed with the AAA to provide a service, the AAA fulfills its responsibility
				  to monitor and evaluate Title III projects by carrying out the activities
				  described in this subsection. The AAA:
(1)
				  develops a policy and procedures manual for Title III projects that includes
				  all federal and state mandates;
(2)
				  monitors the program and fiscal reports of Title III projects;
(3) conducts quarterly on-site program
				  assessments with each Title III project that include evaluation of the extent
				  to which:
(A) the proposed service output, as
				  outlined in the project grant or contract, is met, such as numbers of persons
				  served, units of each service provided, and expenditures by source and
				  service;
(B) each objective, and
				  related action steps, are completed by the targeted dates as indicated in the
				  grant or contract;
(C) provider
				  responsibilities regarding general Title III service standards, outlined in OAC
				  340:105-10-51,
				  are met;
(D) service specific
				  standards are being met; and
(E)
				  federal, state, and local laws and regulations, such as Civil Rights Act and
				  Americans with Disabilities Act, are followed;
(4) conducts semi-annual on-site fiscal
				  assessments with each Title III project during the first year of operation, and
				  annually thereafter if funding is continued. OAC
				  340:105-10-114
				  through
				  340:105-10-116
				  describe rules on financial management, procurement, and property management
				  standards for Title III projects;
(5) forwards written results of all
				  assessments and monitoring visits to projects in a timely fashion, with
				  remedial actions and due dates for compliance outlined;
(6) follows up with projects on remedial
				  action compliance; and
(7) utilizes
				  termination, suspension of funding, or other appropriate action when a project
				  fails to achieve compliance with outlined requirements.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 5 - AREA AGENCIES ON AGING › Section 340:105-10-44 - Provision of technical assistance and training to Title III projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) provides technical assistance and training to Title III projects
				  related to all aspects of the project's responsibilities as Title III grantees.
				  As funding permits, the AAA enters into grants and contracts with providers of
				  education and training services that can demonstrate the capacity to provide
				  such services.
(b)
Authority.
The authority for this Section is Title 45 of the Code
				  of the Federal Regulations, Part 1321.53 and Section
				  306 of the
				  Older Americans Act (OAA) of 1965, as amended.
(c)
Procedures.
The AAA carries
				  out its responsibility to provide technical assistance and training by:
(1) providing and arranging for orientation
				  of each Title III staff person on:
(A) the
				  OAA and related regulations;
(B)
				  the State of Oklahoma Title III Policies and Procedures Manual, including
				  general Title III service standards, OAC
				  340:105-10-51,
				  and service specific standards;
(C)
				  AAA Title III policy and procedures manual;
(D) all program and fiscal reports, as
				  appropriate;
(E) assessment
				  procedures; and
(F) the aging
				  network;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-50 - Title III and VII services taxonomy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 16 Ok Reg 1983, eff 6-11-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-51 - General Title III service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Parts B, C, D, and E
				  of Title III of the Older Americans Act of 1965, as Amended (OAA), provide
				  funding for a variety of services to meet the needs of older persons. All
				  services meet service specific standards and general standards in this
				  subsection.
(1) Projects, who are recipients
				  of grant awards, serve all eligible persons in the project service area (PSA)
				  and do not limit participation to their own membership or residents, such as
				  church memberships or residents of a day care program. Project sponsors
				  demonstrate to the Area Agency on Aging (AAA) a capacity for effective delivery
				  of nutrition, supportive services, or both through the PSA. Projects may be:
(A) public;
(B) private for-profit, or nonprofit agencies
				  or organizations;
(C)
				  institutions;
(D) political
				  subdivisions of the state; or
(E)
				  Indian tribal organizations.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-52 - Title III Project Advisory Council

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each Title III
				  project establishes and maintains an advisory council to advise the project
				  staff on all matters relating to the delivery of project services.
(1) The composition of the council is
				  described in (A) and (B).
(A) The advisory
				  council is separate and distinct from the Title III project governing board and
				  composed of:
(i) more than 50 percent older
				  persons, including minority individuals, who are participants or eligible to
				  participate in Title III programs;
(ii) local government officials;
(iii) representatives of public and private
				  agencies or organizations that address aging issues in the service area;
				  and
(iv) other persons who are
				  knowledgeable and experienced in the special needs of older persons.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-53 - Political and sales activities at Title III projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency
				  shall develop policy related to political and sales activities at Title III
				  funded service sites, e.g. multipurpose senior centers, congregate meal sites,
				  etc.
(b)
Authority.
The authority for OAC 340:105-10-53 is 45 CFR Part 1321.11.
(c)
Procedures.
The Area Agency
				  shall develop written policy for political and sales activities at Title III
				  Project sites within the following guidelines:
(1) Title III program activities may not
				  endorse or oppose a candidate, solicit campaign funds or include any activity
				  designed to influence the results of a partisan election;
(2) Title III program participants may not be
				  required to participate in any political or sales activities conducted at or
				  through the project site;
(3) Sales
				  or political activities may not be conducted during the serving or eating of
				  meals. The protected time for meals shall be from one to one and one-half hours
				  depending on the number of meal participants;
(4) Political materials may be distributed at
				  Title III project sites by/for a candidate for elective office;
(5) Formal or group presentations on behalf
				  of a candidate/issue shall be permitted only if all candidates are offered
				  equal opportunity and time, and/or if all sides of an issue are presented;
				  and
(6) Program participants and
				  advisory council members shall have input into the development of sales
				  activities guidelines as well as any additional restrictions on political
				  activities, as appropriate. Salespersons shall be denied access to the project
				  site if the participants do not wish to have the activity or, if there is
				  reasonable evidence (as judged by the project management) that the salesperson
				  and/or product may exploit or cause harm to the participants.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-55 - Priority supportive services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 16 Ok Reg 1983, eff 6-11-99; Revoked at 19 Ok Reg 1170, eff
					 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-56 - Senior centers

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
A multipurpose senior center is a community or
				  neighborhood facility that offers a broad spectrum of services including
				  health, social, and educational activities for older persons. Area Agencies on
				  Aging (AAAs) annually monitor multipurpose senior centers having received Title
				  III funding for acquisition and construction. The AAAs are entitled to recover
				  Title III funds:
(1) if within ten years
				  after acquisition or within 20 years after the completion of construction the:
(A) owner of the facility ceases to be a
				  public or non-profit private agency or organization; or
(B) facility ceases to be used for the
				  purpose for which it was acquired unless, in accordance with regulations, there
				  is no good cause for releasing the applicant or other owner from the
				  obligation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-57 - Outreach service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Outreach services seek out and identify older individuals
				  eligible for assistance under the Older Americans Act and other programs, both
				  public and private, and informs them of assistance availability. All outreach
				  service providers comply with standards outlined in this Section and in
				  Oklahoma Administrative Code (OAC)
				  340:105-10-51,
				  340:105-10-58
				  and
				  340:105-10-60.
(b)
Authority.
The authority for
				  this Section is Section 306(4)(B) and Title 45 of the Code of Federal
				  Regulations, Part 1321.17.
(c)
Procedures.
This Section is implemented by the Area Agency on
				  Aging. The AAA is required to:
(1)
				  incorporate the policy into its Title III policy and procedures
				  manual;
(2) provide orientation to
				  outreach staff on the policy;
(3)
				  monitor compliance with the policy; and
(4) provide ongoing technical assistance to
				  Title III projects regarding the policy.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-58 - Outreach service eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All individuals age 60 years of age and older are eligible
				  to receive outreach services. Special targeting objectives are developed to
				  reach individuals:
(1) residing in rural
				  areas or isolated;
(2) with
				  greatest economic need, with particular attention to low income minority
				  individuals;
(3) with greatest
				  social need, with particular attention to low income minority individuals;
(4) with severe disabilities;
(5) with limited English speaking
				  ability;
(6) with Alzheimer's
				  disease or related disorders with neurological and organic brain dysfunction
				  and the caretakers of such individuals;
(7) at risk for institutional placement, such
				  as unable to perform at least two activities of daily living without
				  substantial assistance including verbal reminding, physical cuing, or
				  supervision, specifically including Holocaust survivors;
(8) living alone; and
(9) with impairments in activities of daily
				  living, instrumental activities of daily living, or both.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-59 - Outreach service assessment

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Outreach services are defined as a one contact
				  intervention the agency or organization initiates with individuals for the
				  purpose of identifying potential participants or their caregivers and
				  encouraging their use of existing services and benefits. Each potential
				  participant who wants to receive Older Americans Act services completes Title
				  III Program Registration. The outreach specialist provides information about
				  public and private non-Title III services, available assistance, outreach
				  services, and other Title III of the Older Americans Act (OAA) of 1965
				  services. The outreach specialist obtains necessary information to better serve
				  the potential participant's needs.
(b)
Procedures.
At the initial
				  interview, the outreach specialist:
(1)
				  discusses all aspects of program participation, including the opportunity to
				  contribute to outreach costs and other Title III services, as appropriate;
(2) obtains the potential
				  participant's assessment information:
(A)
				  name, address, and phone number;
(B) age, sex, race, ethnicity, minority
				  status, and date of birth with signature verification;
(C) emergency contact's name, address, and
				  phone number;
(D) household status,
				  including whether the potential participant lives alone or with
				  others;
(E) special dietary needs,
				  only when the potential participant is applying for congregate meals or home
				  delivered meals services;
(F)
				  accommodations required for disabilities;
(G) transportation resources;
(H) Title III services requested or
				  needed;
(I) reasons for requesting
				  outreach or other Title III services;
(J) need for additional community
				  resources;
(K) income sources.
				  Income source information is not required to receive Older Americans Act Title
				  III services and may only be used to assist the potential participant in
				  determining eligibility for non-Title III programs with income guidelines;
				  and
(L) status related to poverty
				  level.
(3) The outreach
				  specialist conducts a face-to-face, person-centered assessment interview with
				  the potential participant.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-60 - Outreach methods

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The outreach service is implemented and carried out in
				  such a manner as to ensure the maximum participation of eligible older
				  individuals in Title III programs and all other programs which may benefit
				  them. Special targeting efforts are carried out to ensure the maximum number of
				  individuals outlined in OAC
				  340:105-10-58(a)
				  are reached. Services to low income minority individuals and individuals
				  residing in rural areas are provided in accordance with their need for
				  services, as feasible.
(b)
Authority.
The authority for this Section is Section 306(a)(4) of
				  the Older Americans Act of 1965, as amended.
(c)
Procedures.
The procedures
				  for implementing this Section include the outreach service:
(1) targeting service funding to those
				  communities in the planning and service area (PSA) that have the greatest
				  proportion of individuals outlined in OAC
				  340:105-10-58(a);
(2) developing and carrying out specific
				  objectives for reaching the individuals outlined in OAC
				  340:105-10-58(a);
(3) providing services to persons of limited
				  English speaking ability by utilizing outreach workers who are fluent in the
				  language of such individuals when a substantial number of such persons reside
				  in the PSA;
(4) maintaining current
				  resource information regarding services, programs, and organizations which
				  benefit older persons and the target groups outlined in OAC
				  340:105-10-58(a);
(5) publicizing the availability of outreach
				  services through;
(6) providing
				  auxiliary aids and interpreters for disabled individuals;
(7) utilizing a variety of outreach methods;
				  and
(8) developing community
				  resources where there are identified gaps by utilizing volunteers, civic
				  groups, and the like.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-61 - Information and assistance services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All information and assistance (I & A) providers
				  comply with standards listed in Oklahoma Administrative Code (OAC)
				  340:105-10-50.1(a)(13),
				  340:105-10-51
				  and 340:105-10-61 through
				  340:105-10-63.
				  I & A services include:
(1) providing
				  participants with current information on opportunities and services available
				  within their communities, including information relating to assistive
				  technology;
(2) assessing the
				  participant's problems and capacities;
(3) linking the participant to available
				  opportunities and services
(4)
				  establishing adequate follow-up procedures, to the maximum extent practicable,
				  ensuring participants receive the services needed and are aware of
				  opportunities available; and
(5)
				  serving the entire community of older individuals, particularly those:
(A) with greatest social need;
(B) with greatest economic need;
				  and
(C) at risk for institutional
				  placement.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-62 - Information and assistance eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All individuals, age
				  60 years of age and older and their caregivers are eligible to receive
				  information and assistance (I & A) services. A person under the age of 60
				  may participate under special conditions.
(b)
Authority.
The authority for
				  this Section is Section 306(a)(4)(A) of the Older Americans Act of 1965, as
				  amended.
(c)
Procedures.
(1) Providers of I
				  & A services list specific objectives in the project grant application
				  which outline how the provider targets individuals who are:
(A) in greatest economic need;
(B) in greatest social need;
(C) low income minorities; and
(D) residing in rural areas.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-63 - Information and assistance (I & A) methods

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) establishes and maintains information and assistance (I & A)
				  services in sufficient numbers to ensure that all older persons within the
				  planning and service area have reasonably convenient access to such services.
(b)
Authority.
The
				  authority for this Section is Section 102(29) of the Older Americans Act of
				  1965, as amended.
(c)
Cross
				  references.
See OAC
				  340:105-10-50.1(a)(13),
				  340:105-10-51,
				  340:105-10-54(a)(3),
				  340:105-10-61,
				  and
				  340:105-10-62.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 18 Ok Reg 1270, eff 5-11-01; Amended at 19 Ok Reg 1170, eff 5-13-02; Amended at
					 23 Ok Reg 1062, eff 7-15-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-64 - Legal services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Legal services include the provision of legal advice,
				  counseling, and representation by attorneys, or by paralegals or interns
				  supervised by an attorney. All legal service providers must comply with
				  standards outlined in this Section and OAC
				  340:105-10-51,
				  340:105-10-65,
				  and
				  340:105-10-66.
(b)
Authority.
The authority for
				  this Section is Section 102 (33) of the Older Americans Act of 1965, as
				  amended.
(c)
Procedures.
This Section is implemented by the Area Agency on
				  Aging:
(1) incorporating this Section into
				  its Title III policies and procedures manual;
(2) providing technical assistance to
				  prospective service project applicants regarding policy in services
				  development; and
(3) utilizing
				  policy as an indicator in service project proposal evaluations.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-65 - Legal services eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All individuals, age 60 years of age and older are
				  eligible to receive legal services. Special efforts are made to provide
				  services to those older persons in greatest social or economic need.
(b)
Authority.
The authority for
				  this Section is Section 102(35) and 307(a)(11)(B) of the Older Americans Act of
				  1965, as amended and Title 45 of Code of Federal Regulations, Part 1321.71(d)
				  and (e).
(c)
Procedures.
Procedures for implementing this Section include:
(1) providers of legal services list specific
				  objectives in the project grant application which outline how the provider
				  targets those older persons in greatest economic or social need; and
(2) persons who request legal services
				  complete intake procedures approved by the Area Agency on Aging. Provider's
				  intake procedures may not require that the participant provide income or
				  resources information. Income and resources information may be obtained only as
				  a process of providing legal services to the participant, and for the purposes
				  of identifying additional resources or benefits for which the participant may
				  be entitled.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-66 - Legal services methods

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on Aging (AAA) enters into contracts with
				  providers of legal assistance which can demonstrate the experience or capacity
				  to deliver legal assistance.
(b)
Authority.
The authority for this Section is Section 307(a)(11) of
				  the Older Americans Act (OAA) of 1965, as amended and Title 45 of the Code of
				  Federal Regulations, Part 1321.71.
(c)
Procedures.
(1) Each legal services project, at a
				  minimum, provides:
(A) client service delivery
				  consisting of a broad range of services including:
(i) legal counseling;
(ii) brief services;
(iii) referral after legal assessment;
				  and
(iv) representation before
				  judicial, administrative, and legislative bodies;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-67 - Corporate eldercare programs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 15 Ok Reg 249, eff 10-9-97 (emergency); Amended at 15 Ok Reg 1692, eff 5-11-98;
					 Revoked at 17 Ok Reg 2465, eff 6-26-00
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-68 - Congregate meals service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The congregate meals service includes the provision of
				  nutrition education and at least one hot or other appropriate meal five or more
				  days per week, at least 250 days per year. The congregate meals service:
(1) is located at congregate settings,
				  including adult day care facilities and multigenerational meal sites, except in
				  rural areas where such frequency is not feasible as defined by the Assistant
				  Secretary for Aging;
(2) provides
				  at least 25 meals per day, including home delivered meals, at each site unless
				  a written waiver is received from the State Agency on this requirement.
(A) Funding for a site serving less than 25
				  meals per day may be withdrawn and reallocated when the site does not have a
				  waiver approved from Aging Services (AS). A waiver request must be submitted
				  annually. An AS approved waiver may be withdrawn when a congregate meals site
				  is not determined viable.
(B) A
				  congregate meals site serving less than 25 meals per day is reviewed annually
				  for continued viability by the congregate meals project and Area Agency on
				  Aging (AAA). AS is notified by the AAA in writing when a congregate meals site
				  consistently serves 25 or more meals per day; and
(3) complies with standards outlined in this
				  Section, and Oklahoma Administrative Code (OAC)
				  340:105-10-51,
				  and
				  340:105-10-69
				  through
				  340:105-10-80.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-69 - Congregate meals service eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Individuals are
				  eligible to participate in the congregate meals service in one of the
				  categories listed in (1) - (2) of this subsection.
(1) Persons eligible to participate in the
				  congregate meals program with an opportunity to contribute to the cost of meals
				  include:
(A) persons 60 years of age and
				  older and their spouses of any age;
(B) persons with a disability younger than 60
				  years of age who reside with persons 60 years of age and older, when the care
				  and maintenance of the person with a disability otherwise prevents the older
				  person from participating in the program and, when the participation of such
				  individuals does not prevent the participation of older persons and their
				  spouses. The person with a disability must accompany the eligible older
				  participant to the site and must be determined by nutrition project management
				  to pose no threat to the wellbeing of the older participants;
(C) persons with a disability younger than 60
				  years of age who reside in housing facilities occupied primarily by older
				  persons and where congregate nutrition services are provided, when the
				  participation of such individuals does not pose a threat to the wellbeing of
				  the older participants, and when such participation does not prevent the
				  participation of older persons and their spouses;
(D) persons younger than 60 years of age who
				  provide meal-related volunteer services, when the participation of such
				  individuals does not prevent the participation of older persons and their
				  spouses; and
(E) nutrition program
				  staff members, who are 60 years of age and older, when such participation does
				  not prevent the participation of other older persons and their spouses.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-70 - Congregate meals service assessment

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each person who desires to participate in the congregate
				  meals service must complete and sign Title III Program Registration. Title III
				  Program Registration provides the potential participant with service
				  information and allows staff to obtain necessary information to better serve
				  the potential participant's needs.
(b)
Procedure.
(1) At the initial interview, the outreach
				  specialist or site manager discusses all aspects of program participation,
				  including the opportunity to contribute to meal cost and possible eligibility
				  for home delivered meals.
(2) The
				  outreach specialist or site manager assists the potential participant in
				  completing Title III Program Registration. The project does not require legal
				  or formal verification of age eligibility unless project management has
				  reasonable cause to question the accuracy of the potential participant's
				  reported age. Potential participant assessment information includes:
(A) name, address, and phone
				  number;
(B) age, sex, race,
				  ethnicity, minority status, and date of birth with signature
				  verification;
(C) emergency
				  contact's name, address, and phone number;
(D) the potential participant's household
				  status, including whether he or she lives alone or lives with others;
(E) special dietary needs;
(F) accommodations required for
				  disabilities;
(G) reasons for
				  requesting congregate meals service;
(H) transportation resources;
(I) need for additional community
				  resources;
(J) income sources.
				  Income source information is not required to receive Older Americans Act Title
				  III services and may only be used to assist the potential participant in
				  determining eligibility for programs with income guidelines; and
(K) status related to poverty
				  level.
(3) The project
				  conducts a face-to-face annual assessment interview with the
				  participant.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-71 - Congregate meals service facilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each congregate meals service provider secures and
				  maintains adequate facilities for the preparation and delivery of the meals
				  service, nutrition education, and funded supportive services.
(b)
Authority.
The authority for
				  this Section is Section 307 and 331 of the Older Americans Act, Part 1321.11(a)
				  of Title 45 of the Code of Federal Regulations, Section 1247 of Title 21 of the
				  Oklahoma Statutes, as amended (21 O.S. § 1247), and 21 O.S. § 1247
				  with 56 O.S. §163.1.
(c)
Procedures.
(1) The grantee
				  agency locates congregate meals service sites in areas accessible to the target
				  group of eligible persons in a community and, where possible, within walking
				  distance from where such persons congregate.
(A) There is a minimum of at least one Title
				  III congregate nutrition site per county at all times.
(B) When there is one Title III congregate
				  nutrition site in a county, good-faith efforts are made to provide
				  transportation assistance to potential participants from other parts of the
				  county to that site, when feasible.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-73 - Congregate meals project advisory council

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each congregate
				  meals project establishes and maintains an advisory council to advise the
				  project on all matters relating to the delivery of project services. Site
				  councils may be established at the discretion of the project director.
(1) The composition of the council is
				  described in (A) and (B).
(A) The advisory
				  council is separate and distinct from the congregate meals project governing
				  board and composed of:
(i) more than 50
				  percent of the council is made up of project participants, with each site
				  electing one representative to the project council. Disabled and minority
				  representatives are included on the council where projects are serving such
				  individuals and where such individuals are willing to serve;
(ii) representatives of public and private
				  agencies or organizations in the service area that address aging
				  issues;
(iii) local government
				  officials; and
(iv) other persons
				  who are knowledgeable and experienced in the special needs of older
				  persons.