New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 4 - Supplementary Assistance Reimbursement Claiming › Part 639 - Other Assistance Reimbursement Claiming › Section 639.2 - Conditions for reimbursement of expenditures not subject to the claiming provisions of Parts 620 through 638 of this Title

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Any conditions or requirements set forth
			 in State law shall apply to expenditures claimed for reimbursement by social
			 services districts.
(b) If State
			 law provides that reimbursement will be made subject to Federal participation
			 or that Federal funds received or to be received on account of expenditures
			 will be used to reimburse the district, the district shall comply with any
			 requirements or conditions necessary to capture the maximum amount of Federal
			 funds available, except as otherwise specifically directed by the
			 department.
(c) Costs required to
			 be allocated or distributed by regulation or direction of the department shall
			 be claimed in accordance with such regulations or instructions. Costs shall be
			 allocated or distributed in accordance with the requirements set forth in
			 regulations of the department pertaining to the allocation of expenditures for
			 public assistance and care, except as otherwise specifically directed by the
			 department.
(d) If expenditures are
			 subject to reimbursement with an enhanced amount of Federal participation,
			 reimbursement shall be claimed by districts in a manner that will enable the
			 district to obtain the enhanced reimbursement, except as otherwise directed by
			 the department.
(e) Except as
			 otherwise directed by the department, no claims for reimbursement shall be
			 supported solely with State funds if Federal participation is available for
			 such claims.
(f) Claims for
			 reimbursement for assistance provided pursuant to this Part shall not be
			 submitted if such claims seek reimbursement at rates or amounts that are
			 greater than otherwise permitted by the department.
(g) Any claims for reimbursement for
			 assistance provided under an activity or program which were not fully
			 reimbursed as claimed, and which were properly made at the time they were
			 originally claimed may be claimed pursuant to this Part, provided that the
			 revised claim is timely and an adjustment is simultaneously submitted to the
			 department to reduce the original claim.
(h) Any claims for reimbursement which are
			 subsequently determined by the department to be reimbursable from, or for which
			 a higher proportion of Federal participation could be received from another
			 program or activity, shall be reduced in an amount equivalent to the amount
			 determined by the department to be due from such other program or
			 activity.
(i) Amounts claimed shall
			 be reduced in accordance with instructions of the department to reflect any
			 penalty or other charges accruing to the district.
(j) Any adjustments of claims for
			 reimbursement, including adjustments to claims as a result of recoveries or
			 collections, shall be made in accordance with procedures, instructions or
			 directions of the department.