reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 11 - Amendment or Termination of the Flexible Benefits Plan › Section 260:40-11-2 - Termination of the Flexible Benefits Plan

Current through Vol. 41, No. 20, July 1, 2024
The Flexible Benefits Plan is intended to be permanent;
				  however, it may be terminated by the Plan Administrator in the event the
				  Flexible Benefits Plan ceases to be effective under 74 O.S. Section
				  1345.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 11 - Amendment or Termination of the Flexible Benefits Plan › Section 260:40-11-3 - Preservation of rights and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
Termination or amendment of the Flexible Benefits Plan under
				  the provisions of Section
				  1345 of Title
				  74 of the Oklahoma Statutes shall not affect the rights of any participant to
				  claim reimbursement for expenses incurred prior to such termination or
				  amendment, to the extent such amount is payable under the terms of the Flexible
				  Benefits Plan, prior to the effective date of such termination or amendment. If
				  the Flexible Benefits Plan is terminated, payroll deductions may be made for
				  expenses included in a participant's salary adjustment agreement in accordance
				  with the rules in this Title.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-1 - Flexible Benefits Plan eligibility

Current through Vol. 41, No. 20, July 1, 2024
Eligible individuals as defined in 74 O.S. sections
				  1363 and
				  1369
				  will be notified of their eligibility by the Plan Administrator or its
				  designated representative. The method of notifying eligible individuals shall
				  be determined by the Plan Administrator prior to the start of each enrollment
				  period.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-2 - Enrollment period

Current through Vol. 41, No. 20, July 1, 2024
An eligible employee who wishes to participate in the
				  Flexible Benefits Plan must elect to participate during one of the following
				  periods:
(1) Before the beginning of
				each new Plan Year during the announced enrollment period, or
(2) Within thirty (30) days after becoming
				eligible during a Plan Year.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-3 - Termination of participation

Current through Vol. 41, No. 20, July 1, 2024
(a) A
				participant will cease participation in the Flexible Benefits Plan as of the
				earliest of the following events:
(1) The last
				day of the month of termination of employment with the employer; or
(2) The last day of the month the participant
				ceases to be eligible to participate in the Flexible Benefits Plan;
				or
(3) The date of termination of
				the Flexible Benefits Plan.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-4 - Elections and changes

Current through Vol. 41, No. 20, July 1, 2024
The elections and changes are to indicate an employee's
				  choice of flexible benefit plan options, change elections, provide personal
				  data, or effect other actions permitted by the provisions of this Chapter; to
				  allow the employing agency to record the employee's choices and provide
				  information to the Plan Administrator; for the Plan Administrator to record
				  acceptance or denial of the employees choices and to provide procedures
				  effecting an employee's elections or changes.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-5 - Premium collection

Current through Vol. 41, No. 20, July 1, 2024
The employing agency of each participant shall collect
				  premiums for all coverages in effect. The agency shall remit all premiums due
				  to the Plan Administrator for all coverages provided to the
				  participant.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 13 - Eligibility Requirements › Section 260:40-13-7 - Premium waiver during disability

Current through Vol. 41, No. 20, July 1, 2024
During any period in which an employee is receiving
				  disability payments from the State of Oklahoma, the premium for basic life
				  insurance, dependent life insurance, supplemental and accidental death and
				  dismemberment coverage shall be waived, provided that proper physician
				  certification is submitted and accepted. The employee shall resume payment of
				  these life insurance coverage premiums upon a return to active pay status, or
				  if the employee is placed on any other type of leave status. Premium waiver is
				  not retroactive.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 17 - Benefit Plan Election › Section 260:40-17-1 - Election of benefits and salary adjustment agreement

Current through Vol. 41, No. 20, July 1, 2024
Prior to the first day of an applicable period of coverage,
				  an eligible employee may elect coverage under the provisions of the Flexible
				  Benefits Plan. The election shall be made by the eligible employee at the time
				  and in the manner specified by the Plan Administrator. Prior to an applicable
				  period of coverage the employer shall provide to eligible employees the
				  necessary authorized submission procedure information prescribed by the Plan
				  Administrator for electing coverage. This procedure shall include a method of
				  authorizing a salary adjustment agreement whereby the participant shall agree
				  to a reduction in compensation equal to the participant's share of the cost of
				  each optional benefit elected under the provisions of the Flexible Benefits
				  Plan. The eligible employee shall be required to submit an election via an
				  authorized submission procedure and in the time and manner required by the Plan
				  Administrator. Prior to the due date for the next ensuing applicable period of
				  coverage, a Participant who has participated in the plan during the previous
				  Plan Year shall elect basic and optional benefits and execute a salary
				  adjustment agreement. Failure of such participant to submit the required
				  election shall be deemed an election of the default benefits as defined in 74
				  O.S. Section
				  1371.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 17 - Benefit Plan Election › Section 260:40-17-2 - Benefits available for election by participant

Current through Vol. 41, No. 20, July 1, 2024
In accordance with the procedures set forth in this
				  subchapter, a participant may elect among the benefit plans adopted by the Plan
				  Administrator as a part of the Flexible Benefits Plan.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 17 - Benefit Plan Election › Section 260:40-17-5 - Authorized member signature

Current through Vol. 41, No. 20, July 1, 2024
A signature other than that of the employee will not be
				  accepted on any enrollment form or application unless the individual signing
				  presents a power of attorney, papers of guardianship, conservatorship, or a
				  legal court order.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 19 - Benefit Allowance › Section 260:40-19-1 - Flexible benefit allowance

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Each participating employer shall credit to each of its participating employees
				the specified amount as determined by law, as a flexible benefits allowance.
				Each participant must use a portion or all of their flexible benefit allowance
				to purchase at least the basic plan.
(b) An eligible employee making an election
				not to participate under OAC
				260:40-17-3(c)(1)
				will not be eligible for or credited with any amount of the employee or
				dependent flexible benefit allowance.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 19 - Benefit Allowance › Section 260:40-19-2 - Costs in excess of flexible benefits allowance

Current through Vol. 41, No. 20, July 1, 2024
If a participant elects benefits whose cost exceeds the
				  participant's flexible benefits allowance, the excess cost shall be paid for
				  with pay conversion dollars. At the participant's option, pay conversion
				  dollars may be designated as pre-tax (premium conversion) dollars or after-tax
				  dollars. The elected amount shall be deducted from the participant's
				  compensation in equal amounts each pay period over the plan year [74
				  O.S.Supp.2007, §1370(F)].
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 19 - Benefit Allowance › Section 260:40-19-3 - Costs less than the flexible benefits allowance

Current through Vol. 41, No. 20, July 1, 2024
If a participant elects benefits whose cost is less than the
				  participant's flexible benefits allowance, the excess flexible benefit
				  allowance will be paid to the participant as taxable compensation. This taxable
				  compensation shall be paid to the participant in substantially equal amounts
				  during the participant's period of coverage.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 19 - Benefit Allowance › Section 260:40-19-4 - Effect of change in cost of benefit

Current through Vol. 41, No. 20, July 1, 2024
During an applicable period of coverage, there shall be an
				  automatic adjustment in the amount of flexible benefit dollars used to purchase
				  optional benefits in the event of a change of the cost of providing the
				  optional benefits. The automatic adjustment shall be equal to the increase (or
				  decrease) in such cost.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 21 - Nondiscrimination › Section 260:40-21-1 - Provisions to prevent discrimination

Current through Vol. 41, No. 20, July 1, 2024
In the event the Plan Administrator determines that
				  prohibited discrimination described under any applicable provision of the
				  Internal Revenue Code regarding discrimination may occur, the Plan
				  Administrator shall be authorized to cause the election made by any
				  participants to be modified to avoid or cure such discrimination. Upon
				  executing the requisite application for participation, these participants shall
				  be deemed to have expressly consented to any modification of the application
				  and salary adjustment agreement deemed necessary by the Plan Administrator to
				  prevent the occurrence of prohibited discrimination.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 21 - Nondiscrimination › Section 260:40-21-2 - Nondiscrimination not guaranteed

Current through Vol. 41, No. 20, July 1, 2024
Neither the employer, the Plan Administrator, nor any agent
				  or representative thereof, represents that the Flexible Benefits Plan, the
				  benefits provided, or contributions made pursuant to the Flexible Benefits Plan
				  are at any particular point in time nondiscriminatory as determined in
				  accordance with the applicable provisions of the Internal Revenue Code and
				  regulations promulgated thereunder. The employer, the Plan Administrator, and
				  any agent or representative thereof shall be held harmless by any employee,
				  participant, their representatives, heirs, beneficiaries, administrators, or
				  assigns from any and all tax liability of any nature that might arise by reason
				  of the Flexible Benefits Plan being deemed discriminatory at any time and in
				  any regard or by reason of plan qualification requirements.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 21 - Nondiscrimination › Section 260:40-21-3 - Inclusion in income

Current through Vol. 41, No. 20, July 1, 2024
If any portion or all of a benefit or benefits becomes
				  taxable, by reason of the Flexible Benefits Plan being deemed discriminatory,
				  the benefit(s) shall be treated as received or accrued in the taxable year of
				  the participant in which the Plan year ends unless applicable law requires
				  inclusion in income at some other time, in which case, such law shall be
				  controlling.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-1 - Premium conversion option

Current through Vol. 41, No. 20, July 1, 2024
(a)
				This option allows a participant to pay premiums of elected qualified benefits
				with pre-tax dollars. This option is intended to be qualified under Section 125
				of the Internal Revenue Code and is included as part of the cafeteria plan
				described in OAC
				260:40-7-1.
(b) The Plan Administrator shall at all times
				administer this option in a manner consistent with the terms and provisions
				hereof, in a uniform and nondiscriminatory manner, and in accordance with the
				Internal Revenue Code and applicable regulations promulgated
				thereunder.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Qualified benefits expenses"
means any expenses
				  incurred by a participant as payment for the amount of premium expense for any
				  benefit offered by the Plan Administrator providing those qualified benefits
				  expenses are for those amounts that exceed the flexible benefits allowance and
				  are employee's expenses for employee group term life insurance up to $50,000,
				  health, dental, vision, accidental death and dismemberment, long and short term
				  disability and similar benefits which may be offered pursuant to Section 125 of
				  the Internal Revenue Code and regulations promulgated thereunder.
"Qualified benefits"
means one or more benefits
				  plans offered by the Plan Administrator in the Cafeteria Plan for use in the
				  Flexible Benefits Plan. For the Cafeteria Plan, the Plan Administrator shall
				  only permit insurance premium expenses to be made by a participant on a pre-tax
				  basis under those insurance plans which qualify for pre-tax contributions under
				  Section 125 of the Internal Revenue Code and regulations promulgated
				  thereunder. The Plan Administrator shall certify its selections and related
				  periods of coverage, a record of which shall be permanently maintained as part
				  of the written State Employees Benefits Plan documents.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-3 - Requirements for participation

Current through Vol. 41, No. 20, July 1, 2024
Upon submission of an application for participation any
				  eligible employee may participate in the insurance premium conversion option
				  for qualified insurance plans, if:
(1)
				The employee's total premium costs exceed the employee's benefits allowance;
				or
(2) Prior to the beginning of a
				period of coverage, the eligible employee has made application to increase
				insurance coverage under a qualified benefit plan offered by the Plan
				Administrator, the premium for which will exceed the employee's flexible
				benefits allowance during the ensuing period of coverage; or
(3) Any employee has an election change
				consistent with OAC
				260:40-23-10
				that causes the employee's total premium costs to exceed the benefit allowance;
				or
(4) If the eligible employee
				chooses to participate.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-4 - Amount of insurance premium expense benefit available

Current through Vol. 41, No. 20, July 1, 2024
Subject to the limitations in the Internal Revenue Code to
				  avoid discrimination, the amount of insurance premium expenses under the
				  insurance premium conversion option shall be that amount required to pay the
				  participant's portion of the premiums for coverage under each qualified
				  insurance plan included in this plan option. For purposes of the Internal
				  Revenue Code and regulations promulgated thereunder, the amount required to pay
				  the participant's portion of the premiums for coverage shall be the maximum
				  amount of benefit available.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-5 - Reduction of benefits

Current through Vol. 41, No. 20, July 1, 2024
(a) The Plan
				Administrator shall reduce amounts of benefits payable to a participant to
				assure that this option is nondiscriminatory in compliance with any provision
				of the Internal Revenue Code or other applicable law or regulation. Any such
				reduction of benefits shall be made by the Plan Administrator on a reasonable
				and nondiscriminatory basis.
(b)
				Upon executing the requisite application for participation, a participant shall
				be deemed to have expressly consented to any modifications of the application
				and salary adjustment agreement which are necessary to assure
				nondiscrimination.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 23 - Insurance Premium Conversion Option › Section 260:40-23-10 - Benefit election irrevocable unless a permitted exception exists

Current through Vol. 41, No. 20, July 1, 2024
(a) Except as otherwise provided in this
				Section, a participant's election of benefits described in this Chapter, made
				in accordance with subchapter 17 of this Chapter, shall be irrevocable during
				the Plan Year with regard to any benefit or portion of benefit elected for the
				period of coverage to which the election pertains. Conversion from one type of
				benefit to another or modification of the salary adjustment agreement shall not
				be permitted during the applicable period of coverage.
(b) A participant shall be entitled to modify
				the premium conversion option election after a period of coverage has commenced
				for which the election applies or make a new election, subject to acceptance by
				the Plan Administrator, with respect to the remainder of the current period of
				coverage, if the modification or new election is on account of and corresponds
				with a permitted exception which shall include all of the exceptions indicated
				in
				260:40-17-4
				unless they are prohibited herein. PROHIBITED EXCEPTIONS TO CHANGING PREMIUM
				CONVERSION OPTION ELECTION:
(1) Change in
				place of residence
(2) COBRA
				events
(3) Significant Cost
				Increases
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-1 - Health Savings Account

Current through Vol. 41, No. 20, July 1, 2024
(a)
				This is an optional benefit within the State Employees Flexible Benefits Plan.
				This option is qualified under Section 223 of the Internal Revenue Code(IRC)
				and is, therefore, included as part of the cafeteria plan described in OAC
				260:40-7-1.
(b) The Plan Administrator shall, at all
				times, administer this option in a manner consistent with the terms and
				provisions hereof in a uniform and nondiscriminatory manner and in accordance
				with the prevailing Internal Revenue Codes and applicable regulations
				promulgated thereunder.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Dependent"
means an individual, who qualifies
				  as a dependent under Section 125 of the Internal Revenue Code, taking into
				  account Section 105(b) of the Internal Revenue Code.
"Health Savings Account (HSA)"
means the
				  bookkeeping account maintained by the HSA Administrator/Trustee/Custodian used
				  for crediting contributions and accounting for benefit payments.
"HSA Administrator/Trustee/Custodian"
Insured
				  banks and credit unions are automatically qualified to handle HSAs. Any bank,
				  credit union or any other entity that currently meets the IRS standards for
				  being a trustee or custodian for an IRA or Archer Medical Savings Account (MSA)
				  can be an HSA trustee or custodian. The law also allows insurance companies to
				  be HSA trustees or custodians.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-3 - Requirements for eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Upon submission of the election through an authorized procedure as prescribed
				by the Plan Administrator, an employee eligible to participate under the
				Flexible Benefits Plan who has elected a qualified high deductable health care
				option shall be eligible to participate in the Health Savings Account option,
				provided they have not attained the age of 65 years and become Medicare
				eligible.
(b) Additionally, an
				employee enrolled in a high deductable health plan may not enroll in a Health
				Reimbursement account.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-4 - Amount of benefits available

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Subject to the limitations imposed by federal law, the maximum benefit which a
				participant may receive in any Plan Year for a health savings account shall be
				subject to the annual maximums set by the IRC 223. The maximum is indexed and
				is set each year. Individuals age 55 and older can also make additional
				"catch-up" contributions. An employee may also elect catch up benefits as
				directed by IRC 223 and the catch up provision is also indexed
				annually.
(b) The monthly or
				biweekly amount taken on this pre tax method will be based on the following
				deduction schedule as directed by the IRC Notice 2004-2. The maximum annual
				contribution to an HSA is the sum of the limits determined separately for each
				month, based on status, eligibility and health plan coverage as of the first
				day of the month. This will be calculated as the maximum annual limit plus
				catch up, if applicable, divided by 12 then multiplied by the number of monthly
				periods remaining in the Plan Year. If biweekly, this will be calculated as the
				maximum annual limit plus catch up, if applicable, divided by 26 then
				multiplied by the number of biweekly periods remaining in the Plan
				Year.
(c) Contributions to the HSA
				may be made pre-tax under a Section 125 Cafeteria Plan. Individual
				contributions are deducted pre-tax via payroll deduction. The employee, the
				employer, or both may make contributions to the HSA account.
(d) The non-discrimination rules applicable
				to a Cafeteria Plan are applicable to HSA contributions made under a Cafeteria
				Plan. This includes both employer and employee contributions. The following
				Cafeteria Plan rules do not apply to HSAs:
(1) The prohibition against a benefit that
				defers compensation by permitting employees to carry over unused elective
				contributions or plan benefits from one Plan Year to another (the
				Use-It-Or-Lose-It rule).
(2) The
				mandatory 12-month period of coverage.
(3) Change-in-status rules.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-5 - Internal Revenue Code and regulations

Current through Vol. 41, No. 20, July 1, 2024
The health savings account option, the benefits provided
				  thereunder, or contributions made pursuant to it, shall be in compliance with
				  all provisions of this Plan and all applicable Internal Revenue
				  Codes.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-6 - Mid-year changes of benefits

Current through Vol. 41, No. 20, July 1, 2024
Section 125 plans (also known as "salary reduction" or
				  "cafeteria" plans) must meet a different set of rules. Under these plans,
				  contributions (both from employer and/or employee) must meet
				  "non-discrimination" rules. These rules require the employer to ensure that
				  contributions do not favor higher compensated employees. The Plan Administrator
				  shall reduce amounts of benefits payable to a participant to assure that the
				  health savings account option is nondiscriminatory and in compliance with any
				  provision of the Internal Revenue Code or other applicable law or regulation.
				  Any such reduction of benefits shall be made by the Plan Administrator on a
				  reasonable and nondiscriminatory basis. Enrollees may change their salary
				  reduction amounts, prospectively, on a monthly basis. An ineligible participant
				  will be allowed to revoke their election, prospectively.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-7 - Health Savings Account option

Current through Vol. 41, No. 20, July 1, 2024
The Plan Administrator shall establish for each participant a
				  health savings account for each period of coverage. Each health savings account
				  shall initially contain zero dollars ($0.00). A participant's health savings
				  account for a period of coverage shall be increased by the portion of the
				  participant's salary adjustment dollars that may be accrued from month to month
				  for that period of coverage that he or she has elected to apply toward medical
				  care expenses. A participant's health savings account for a period of coverage
				  shall be reduced by the amount of any health savings account transferred to the
				  HSA Custodian per the employees signed enrollment form. The HSA Custodian will
				  provide the employee all annual statements except for W2. The Custodian also
				  will account for prior year payments and properly account for catch up
				  contributions and any distributions to the employee. The Employee Benefits
				  Department expressly disclaims any fiduciary obligation to manage the member's
				  HSA funds or accounts. HSA account information concerning contributions, IRS
				  determinations, withdrawals, or any matters regarding the HSA is the sole
				  responsibility of the HSA Trustee/Custodian chosen by the
				  member.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-8 - Claims for reimbursement

Current through Vol. 41, No. 20, July 1, 2024
A participant who has elected to participate in the health
				  savings account option shall make application to their respective HSA Custodian
				  for reimbursement of health care expenses incurred by the participant during
				  the Plan Year. The Employee Benefits Department expressly disclaims any
				  fiduciary obligation to manage the member's HSA funds or accounts. HSA account
				  information concerning contributions, IRS determinations, withdrawals, or any
				  matters regarding the HSA is the sole responsibility of the HSA
				  Trustee/Custodian chosen by the member.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-9 - Forfeiture of unused benefits

Current through Vol. 41, No. 20, July 1, 2024
The Employee Benefits Department will forward all
				  contributions to the designated HSA Custodian on a monthly basis as determined
				  by the EBD. No Contributions will remain with the Employee Benefits Department
				  and, as such, there cannot be any forfeiture (See
				  260:40-24-8
				  ).
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-11 - Benefit changes

Current through Vol. 41, No. 20, July 1, 2024
(a) A participant
				shall be entitled to modify the health savings account election after a period
				of coverage has commenced for which the election applies or make a new
				election, subject to acceptance by the Plan Administrator, with respect to the
				remainder of the current period of coverage, if the modification or new
				election is on account of and corresponds with a permitted elections as
				provided in IRC 223.
(b) The
				participant shall furnish the Plan Administrator with information and
				documentation relative to a request for a change in enrollment. The Plan
				Administrator shall determine whether a change in benefit election meets the
				criteria thereunder and is permitted by the Internal Revenue Code and
				regulations promulgated thereunder and is allowed by the Plan.
(c) The employee must provide a request to
				make a change via the authorized submission procedure as defined by the Plan
				Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 24 - Health Savings Account › Section 260:40-24-12 - Report to participants

Current through Vol. 41, No. 20, July 1, 2024
Statements reflecting account balances will be accessible to
				  participants via the Employee Benefits Department, Benefits Administration
				  System (BAS) and shall satisfy the notification requirement reflecting
				  contributions and transmittals to Custodians during such periods. The State
				  will also accumulate and report on the annual W-2 statement all IRC Section 223
				  deductions based on the tax year the deduction was made.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-1 - Dependent care reimbursement account option

Current through Vol. 41, No. 20, July 1, 2024
(a) This option allows a participant to
				receive reimbursements for dependent care expenses which are excludable from
				gross income. This option is intended to be qualified under Section 129 of the
				Internal Revenue Code and is an optional benefit within the State Employee
				Flexible Benefits Plan. This option is intended to be qualified under Section
				125 of the Internal Revenue Code and is therefore, included as part of the
				cafeteria plan described in OAC
				260:40-7-1.
(b) The Plan Administrator shall at all times
				administer this option in a manner consistent with the terms and provisions
				hereof, in a uniform and nondiscriminatory manner, and in accordance with the
				Internal Revenue Code and applicable regulations promulgated
				thereunder.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Dependent"
means any individual who is:
(A) A dependent of the participant who is under the age of 13
				  with respect to whom the participant is entitled to an exemption under Section
				  15(c) of the Internal Revenue Code or, is otherwise, a qualifying individual as
				  provided in Section 21(d)(2) of the Internal Revenue Code, or
(B) A dependent or spouse of the participant who is
				  physically or mentally incapable of caring for himself or herself.
"Dependent care expenses"
means expenses
				  incurred by a participant which are incurred for the care of a dependent of the
				  participant or for related household services, and are eligible expenses as
				  allowed under and defined in the prevailing Internal Revenue Code and rules
				  promulgated thereunder and as allowed by the Plan Administrator.
"Dependent care reimbursement account"
means the
				  bookkeeping account maintained by the Plan Administrator used for crediting
				  contributions and accounting for benefit payments.
"Eligible period of coverage"
means that time
				  period in which the participant contributes to the dependent care reimbursement
				  account and that the participant is on an active pay status.
"Grace Period"
means the period from the end of
				  the Plan Year through March 15th of the subsequent Plan Year during which
				  reimbursable expenses can be incurred and attributable to the previous Plan
				  Year's account balance. For the Plan Year effective January 1, 2020, the grace
				  period will be extended for twelve months (12) after the end of that Plan Year.
				  For the Plan Year effective January 1, 2021, the grace period will be extended
				  for twelve (12) months after the end of that Plan Year.
"Run Out Period"
means the ninety (90) day
				  period following a Plan Year in which claims can be made for reimbursable
				  expenses incurred during the Plan Year.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-3 - Requirements for participation

Current through Vol. 41, No. 20, July 1, 2024
Upon submission of the election through an authorized
				  procedure prescribed by the Plan Administrator, any employee eligible to
				  participate under the Flexible Benefits Plan shall be eligible to participate
				  in the dependent care reimbursement account option.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-4 - Amount of benefit available

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Subject to any limitations imposed by federal law, the maximum amount which a
				participant may receive in a Plan Year in the form of dependent care expenses
				under the dependent care reimbursement account option shall be the least of the
				following:
(1) The participant's earned
				income for the Plan Year (after all reductions in compensation including the
				reduction related to dependent care expenses);
(2) The earned income of the participant's
				spouse for the Plan Year; or
(3)
				$5,000 ($2,500 in the case of a married individual who files a separate income
				tax return,) but not to exceed the monthly maximum contribution of $416.67 as
				defined and allowed by the Plan Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-5 - Internal Revenue Code and regulations

Current through Vol. 41, No. 20, July 1, 2024
The dependent care option, the benefits provided pursuant to
				  it, and contributions made pursuant to it shall be in compliance with all
				  applicable Internal Revenue Code provisions and regulations promulgated
				  thereunder.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-6 - Reduction of benefits

Current through Vol. 41, No. 20, July 1, 2024
The Plan Administrator shall reduce amounts of benefits
				  payable to a participant to assure that the dependent care reimbursement
				  account option is nondiscriminatory and in compliance with any provision of the
				  Internal Revenue Code or other applicable law or regulation. Any such reduction
				  of benefits shall be made by the Plan Administrator on a reasonable and
				  nondiscriminatory basis. Contributions which may not be paid out because of
				  benefit reductions imposed by this subchapter shall be forfeited per OAC
				  260:40-25-10.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-7 - Dependent care reimbursement account option

Current through Vol. 41, No. 20, July 1, 2024
The Plan Administrator shall establish for each participant a
				  dependent care reimbursement account for each Plan Year. Each dependent care
				  reimbursement account shall initially contain zero dollars ($0.00). A
				  participant's dependent care reimbursement account for a period of coverage
				  shall be credited with the portion of the participant's flexible reimbursement
				  account dollars that may be accrued from month to month for that Plan Year that
				  he or she has elected to apply toward such account. A participant's dependent
				  care reimbursement account for a Plan Year shall be reduced by the amount of
				  any dependent care expenses paid to a participant.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-8 - Claims for reimbursement

Current through Vol. 41, No. 20, July 1, 2024
A participant who has elected to participate in the dependent
				  care reimbursement account option shall apply in writing to the Plan
				  Administrator for reimbursement of dependent care expenses incurred by the
				  participant during the period of coverage. The claim shall be made in a manner
				  and on forms prescribed by the Plan Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-9 - Reimbursement or payment of dependent care expenses

Current through Vol. 41, No. 20, July 1, 2024
(a) Subject to limitations contained in this
				section, the Plan Administrator shall reimburse the participant from the
				participant's dependent care reimbursement account for dependent care expenses
				incurred during the Plan Year for which the participant submits documentation
				in accordance with OAC
				260:40-25-8.
				No reimbursement or payment of dependent care expenses incurred during a Plan
				Year shall exceed the balance available in the participant's dependent care
				reimbursement account.
(b)
				Participants shall be reimbursed for dependent expenses on a weekly or other
				reasonable basis during the Plan Year as determined by the Plan Administrator.
				Reimbursement can also be made for expenses incurred by any participant during
				the Grace Period. The final payment of benefits for any Plan Year may be made
				following the close of such Plan Year based on accepted claims filed with the
				Plan Administrator no later than the end of the Run Out Period.
(c) Upon demand a participant shall
				immediately refund any overpayment made by the Plan Administrator on behalf of
				the participant. Likewise, items charged to a debit card that are unacceptable
				to the Plan Administrator will require a participant to immediately refund such
				an overpayment to the Plan Administrator.
(d) If a participant ceases to be a
				participant or terminates employment, such participant shall be entitled to
				continue receiving benefits pursuant to the dependent care reimbursement
				account option to the extent of the amount remaining in the participant's
				dependent care reimbursement account for the expenses incurred during the
				eligible period of coverage in which termination of participation
				occurs.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-10 - Forfeiture of unused benefits

Current through Vol. 41, No. 20, July 1, 2024
Amounts remaining in a participant's dependent care
				  reimbursement account following final payment of all dependent care expenses
				  incurred during the periods described in OAC
				  260:40-25-9(b)
				  shall be forfeited to pay administrative expenses of the Flexible Benefits
				  Plan.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-11 - Report to participants

Current through Vol. 41, No. 20, July 1, 2024
On or before January 31 of each year, or at such other time
				  as may be specified by federal law or regulation, the Plan Administrator shall
				  furnish each participant who has received dependent care reimbursement during
				  the prior Plan Year a written statement showing the amount of reimbursement
				  during the prior Plan Year. Statements reflecting account balances shall be
				  provided to participants no less than once each calendar
				  quarter.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-12 - Other governing provisions

Current through Vol. 41, No. 20, July 1, 2024
The dependent care reimbursement account option shall be
				  administered under the terms of this subchapter and rules of this title
				  promulgated by the Plan Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 25 - Dependent Care Reimbursement Account Option › Section 260:40-25-13 - Benefit election irrevocable unless a permitted exception exists

Current through Vol. 41, No. 20, July 1, 2024
(a) A participant's
				election of benefits described in this Chapter, made in accordance with
				subchapter 17 of this Chapter, shall be irrevocable during the Plan Year with
				regard to any benefit or portion of benefit elected for the period of coverage
				to which the election pertains except in those situations which qualify as
				permitted exceptions to the irrevocability rule and are not prohibited as
				changes by the Plan Administrator. Conversion from one type of benefit to
				another or modification of the salary adjustment agreement shall not be
				permitted during the applicable period of coverage.
(b) A participant shall be entitled to modify
				a benefit election after a period of coverage has commenced for which the
				election applies or make a new election, subject to acceptance by the Plan
				Administrator, with respect to the remainder of the current period of coverage,
				if the modification or new election is on account of and corresponds with a
				permitted exception to the irrevocability rule as provided for in
				260:40-17-4
				and is not a prohibited change as indicated in this subchapter. THE FOLLOWING
				ARE PROHIBITED CHANGES UNDER THE DEPENDENT CARE REIMBURSEMENT ACCOUNT OPTION:
(1) Significant Changes in Cost will not be
				allowed to effect any change to the Dependent Care Reimbursement Account Option
				if that increase is imposed by a dependent care provider who is a relative of
				the employee. Otherwise the exception is permitted.
(2) HIPAA Special Enrollment Rights will not
				be allowed to effect any change to the Dependent Care Reimbursement Account
				(See subchapter 17-4 for Permitted Exceptions)
(3) COBRA events will not be allowed to
				effect any change to the Dependent Care Reimbursement Account
(4) Judgments, Decrees, or Orders will not be
				allowed to effect any change to the Dependent Care Reimbursement Account Option
				(See subchapter 17-4 for Permitted Exceptions)
(5) Neither Medicare nor Medicaid eligibility
				or loss thereof will be allowed to effect any change to the Dependent Care
				Reimbursement Account
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 40 - Employee Benefits Department › Subchapter 26 - Qualified Transportation Account Option › Section 260:40-26-1 - Qualified Transportation account option

Current through Vol. 41, No. 20, July 1, 2024
(a) This option allows an employee to receive
				reimbursements for qualified mass transportation expenses which are excludable
				from gross income. This option is intended to be qualified under Section 132 of
				the Internal Revenue Code and is an optional benefit within the State Employee
				Flexible Benefits Plan. As a result, it is excluded as part of the cafeteria
				plan described in OAC
				260:40-7-1.
(b) The Plan Administrator shall at all times
				administer this option in a manner consistent with the terms and provisions
				hereof, in a uniform and nondiscriminatory manner, and in accordance with the
				Internal Revenue Code and applicable regulations promulgated
				thereunder.