New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 10 - ELECTIONS AND ELECTED OFFICIALS › Part 35 - VOTER RECORDS SYSTEM › Section 1.10.35.9 - FILE MAINTENANCE

Current through Register Vol. 35, No. 13, July 16, 2024
List maintenance activities shall be conducted in a
				  non-discriminatory manner and in no instance shall select groups of voters be
				  targeted for cancellation or removal from the voter file.
A. Confirmation mailings for voters
				designated as NVRA under Section
				1-4-28 NMSA 1978 (change of
				address).
(1) The SOS shall contract with a
				postal service approved vendor of the national change of address program (NCOA)
				pursuant to Section
				1-4-28 NMSA 1978. The entire
				statewide voter file shall be compared to the NCOA listings for the
				confirmation mailing.
(2) The SOS
				shall also create a file of all active voters designated NVRA on the statewide
				voter file due to an initial undeliverable mailing returned to the county clerk
				or SOS and so designated by the county clerk in the county voter
				file.
(3) All active voters
				appearing in either the NCOA or the NVRA files shall be marked with a status of
				"inactive" and a status reason of "confirmation mailing" and mailed a
				confirmation card to the voter's mailing address by the SOS.
(4) The SOS shall deliver returned and
				address corrected confirmation cards to the county clerk and the county clerk
				shall enter the corrected address into the voter file, scan the confirmation
				card and attach the scanned image to the voter's record in the voter file. The
				physical confirmation card shall be attached to the voter's certificate of
				registration to be filed in the county register.
(5) The SOS shall return to the county clerk
				any confirmation card with an address indicating that the voter has moved to
				another state or county. If the voter has moved to another county, the county
				clerk shall forward a photocopy or scanned image of the confirmation card to
				the county clerk of that county and the voter shall be mailed a new certificate
				of registration by the county clerk of the county where the voter now
				resides.
(6) The SOS shall return
				to the county clerk any confirmation card that indicates the voter has moved to
				another state or country. The county clerk shall mark the record with a status
				of "removable" and a status reason of "moved outside of county/city," remove
				the certificate of registration from the county register with the confirmation
				card attached, and retain it for six years. The county clerk shall also scan
				the card and attached it to the electronic voter record.
(7) The SOS shall return to the county clerk
				any confirmation card that is returned as undeliverable. The county clerk shall
				log the mail as undeliverable in the electronic voter record and attach the
				confirmation card to the certificate of registration in the county register.
				The county clerk shall also scan the card and attached it to the electronic
				voter record.
(8) A voter is
				eligible for removal from the voter file if the voter has not been returned to
				active status, corrected the voter's address on the certificate of registration
				and not appeared to vote during a period beginning on the date of the
				confirmation mailing and ending on the day after the date of the second general
				election that occurs after the date of the confirmation mailing.
(9) Cancellation of voter registration shall
				be by the board of registration and subject to the provisions of the Election
				Code. Upon cancellation, the county clerk shall remove the certificate of
				registration from the county register and retain it for six
				years.