reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.10 - Ballot accounting

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				Following the counting of all votes in an election, a full accounting of paper
				ballots shall be made, and shall be reported on a form to be provided by the
				State Board, and attested to by the county board commissioners which shall be
				retained in accordance with Election Law section
				3-222, which shall include:
(1) For each entire election and for each
				ballot configuration used in it, the number of paper ballots shall equal the
				sum of paper ballots issued to voters and paper ballots not issued to voters,
				returned but not sent for tabulation because the voter voted at the polls,
				ballots spoiled, and paper ballots not returned. In each category of ballots
				issued, the report shall specify how many, if any, and in what category any
				emergency or affidavit ballots were used.
(2) For each entire election and for each
				ballot configuration used in it, the number of paper ballots not issued to
				voters shall equal the sum of the number of paper ballots used for
				testing/sample purpose s and paper ballots remaining unissued and
				unused.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.11 - Voting systems security

Current through Register Vol. 46, No. 28, July 10, 2024
County board election officials shall take all steps
				  necessary to ensure that the voting systems and election processes entrusted to
				  them are protected against errors, accidents and malicious or fraudulent
				  manipulation, consistent with voting system security procedures developed by
				  the State Board.
(a) The county board
				shall establish procedures and policies which protect the voting system
				facility itself, the voting systems stored therein, and servers and computer
				systems used therein. The county board shall also ensure that any security
				features or processes recommended by the vendor, such as virus protections,
				shall be implemented. The county board shall further provide within the
				facility, locked, secure storage for all ballots, system test materials, copies
				of software, copies of ballot programming, programming devices, memory devices,
				disability access devices, voting system keys, key cards, and all ancillary
				devices or voting system components and materials.
(b) County boards shall adopt security
				procedures which restrict and document all access to voting systems, computer
				systems, software, firmware, system components, programming, test materials and
				any other ballot creation, counting or other system components. All
				programming, maintenance testing, pre-qualification and post-election testing
				and canvassing/recanvassing, shall be conducted by bi-partisan teams and be
				performed in secure, restricted-access space, and logs shall be maintained
				indicating task/staff assignments, time in and out, security password change
				dates and other such pertinent data.
(c) Internal security procedures shall
				require the frequent changing of passwords at established intervals, including
				prior to setup for use in any election.
(1)
				If at any time the county board discovers that any password has been lost,
				shared or otherwise compromised, all passwords shall be changed.
(2) If persons with administrative passwords
				are assisting in the performance of election tasks not related to the
				administration of the voting system, they shall perform such work using their
				staff password, and not their administrative password.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.12 - Procedures

Current through Register Vol. 46, No. 28, July 10, 2024
The county board shall adopt written procedures to further
				  implement those provisions of the Election Law, the State Board regulations and
				  the United States Election Assistance Commission's 2005 Voluntary Voting System
				  Guidelines and any conditions specified in the State Board's certification of
				  the voting system for use in New York elections. Such procedures shall include,
				  but not be limited to, ballot security, ballot distribution and counting, the
				  challenge process and systems evaluation. Such procedures shall also include
				  security provisions covering the physical protection of facilities, data and
				  communications access control, internal procedural security, contingency plans,
				  and standards for programming, acceptance testing, audit trails and
				  documentation. The State Board shall develop guidelines for the development of
				  security procedures. All procedures shall be submitted to and approved by the
				  State Board prior to the first use of these systems in an
				  election.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.14 - Standards for determining valid votes on direct recording electronic (DRE) equipment

Current through Register Vol. 46, No. 28, July 10, 2024
(a) A
				vote cast on a DRE voting device shall be the choice made by a voter, not to
				exceed the maximum allowable votes per race or question than the number for
				which the voter is eligible to vote, by pressing the appropriate sensitive
				area, or using an approved accessibility device to cast a vote on the DRE
				voting device in a manner to cause an "X", highlight or similar designation to
				display in the voting target position of the name of the candidate or ballot
				question for which the voter desires to vote, followed by the voter activating
				the cast vote indicator.
(b) To
				select a candidate or vote on a ballot question, the voter shall:
(1) press the appropriate sensitive area on
				the touchscreen, press the button, target area, or use an approved
				accessibility device to choose a candidate or vote on a ballot question for
				which the voter desires to vote;
(2) type on the touchscreen, or use the
				scrolling device to select on the screen, the letters for the name of a
				write-in candidate in accordance with the instructions for voting on the DRE
				voting system and press the appropriate place on the touchscreen or press the
				button to record the write-in vote in the designated write-in space;
(3) press the appropriate place on the
				official ballot to designate a write-in candidate and write the name of a
				candidate on the paper provided in the write-in candidate window; or
(4) use an approved accessibility device on
				an accessible voting unit to signify the voter's selection of a particular
				candidate or to vote on a ballot question for which the voter desires to
				vote.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.17 - Standards for determining valid votes on lever type voting machine

Current through Register Vol. 46, No. 28, July 10, 2024
A vote cast on a lever-type voting machine, as specified by
				  the legally valid ballot instructions, shall be the choice made by a voter, not
				  to exceed the maximum allowable votes per race or question than the number for
				  which the voter is eligible to vote, by either operating the lever adjacent to
				  the name of the candidate or ballot question or by writing or stamping the name
				  of a write-in candidate whose name does not otherwise appear on the ballot for
				  that office, in or upon the proper receptacle or device provided, followed by
				  the voter activating the cast vote mechanism.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.19 - Minimum number of voting machines

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The purpose of these determinations is to
				establish the minimum number of required voting machines and privacy booths
				needed for each polling place based upon whether the voting system is used on
				election day or for the early voting period, and the type of voting system and
				the number of registered voters (excluding voters in inactive status) assigned
				to use that specific voting device in accordance with NYS Election Law,
				sections
				7-200,
				7-203 and
				8-600.
(b) Minimum Number of Voting Machines For
				Election Day Polling Sites
(1) Direct
				recording electronic voting systems.
(i) There
				shall be at least one direct recording electronic voting device for every 550
				registered voters (excluding voters in inactive status) assigned to a polling
				place.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.20 - Use of Automated Audit Tool

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Use
				of Automated Audit Tool
(1) Notwithstanding
				the requirement of 6210.18 that the post-election audit shall be a "manual" or
				"hand" count, a board of elections may use an automated audit tool approved by
				the state board of elections pursuant to subdivision one of section 9-211  of the Election Law, to perform a
				machine-assisted audit in accordance with the substantive requirements of
				6210.18. Machine-assisted audit results shall then stand in place of the manual
				count for all audit purposes. The configuration of such audit tool for use in a
				machine-assisted audit shall be done in a bipartisan manner, or may be done by
				an independent third party, subject to bipartisan review and validation. Such
				ballot configuration shall include pre-election test processes, pursuant to
				Part 6210.8 of these regulations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6210 - Routine Maintenance and Testing of Voting Systems, Operational Procedures, and Standards for Determining Valid Votes › Section 6210.21 - Absentee Ballot Envelope Cures

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				Curable Absentee Ballot Envelope Defects.
The following are curable defects related to an absentee
				  ballot affirmation envelope:
(1) the
				affirmation envelope is unsigned; or
(2) an affirmation ballot envelope signature
				does not correspond to the registration signature and thus does not appear to
				verify the voter; or
(3) the
				affirmation envelope does not have the required witness to a mark; or
(4) the ballot is returned without an
				affirmation envelope in the return envelope: or
(5) the affirmation envelope is signed by the
				person that has provided assistance to the voter but is not signed or marked by
				the voter him/herself; or
(6) the
				voter has failed to sign the affirmation envelope and someone else has signed
				the affirmation.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.1 - Early Voting Site Designations

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				Deadline for early voting site designations. By May 1st of each year, the Board
				of Elections shall designate early voting sites for the general election held
				in such year. Early voting sites for primaries and special elections shall be
				designated no later than 30 days before such an election.
(b) Minimum number of early voting sites.
(1) For a general election, the Board of
				Elections shall designate at least the number of early voting sites required by
				this Part, based on the number of registered voters in each county, including
				voters in active and inactive status as of February 21st. For counties with at
				least five hundred thousand registered voters, there shall be at least one
				early voting site for every full increment of forty thousand registered voters.
				For counties with less than five hundred thousand registered voters, there
				shall be at least one early voting site for every full increment of thirty
				thousand registered voters, provide, however, any such county shall not be
				required to designate more than ten early voting sites, as follows:
(i) If the number of voters in the county is
				less than 59,999, the county must have at least one early voting
				site.
(ii) If the number of voters
				in the county is equal to or more than 60,000 and less than or equal to 89,999,
				the county must have at least two early voting sites.
(iii) If the number of voters in the county
				is equal to or more than 90,000 and less than or equal to 119,999, the county
				must have at least three early voting sites.
(iv) If the number of voters in the county is
				equal to or more than 120,000 and less than or equal to 149,999, the county
				must have at least four early voting sites.
(v) If the number of voters in the county is
				equal to or more than 150,000 and less than or equal to 179,999, the county
				must have at least five early voting sites.
(vi) If the number of voters in the county is
				equal to or more than 180,000 and less than or equal to 209,999, the county
				must have at least six early voting sites.
(vii) If the number of voters in the county
				is equal to or more than 210,000 and less than or equal to 239,999, the county
				must have at least seven early voting sites.
(viii) If the number of voters in the county
				is equal to or more than 240,000 and less than or equal to 269,999, the county
				must have at least eight early voting sites.
(ix) If the number of voters in the county is
				equal to or more than 270,000 and less than or equal to 299,999, the county
				must have at least nine early voting sites.
(x) If the number of voters in the county is
				equal to or more than 300,000 the county must have at least ten early voting
				sites.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.2 - Canvass of Ballots Cast During Early Voting

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All ballots cast during early voting
				period, by any method allowed under law, shall be canvassed and counted as if
				cast on Election Day. At the end of each day of early voting, all voted and
				unvoted ballots shall be reconciled and, along with any portable memory devices
				containing voting information and registration poll records, returned to the
				board of elections or otherwise secured, pursuant to a plan filed with the
				state board at least sixty days before the first day of early voting for the
				first election at which such plan shall be applicable. Such plan shall be
				approved or rejected by the co-executive directors of the state board of
				elections within two weeks of filing. If such plan is rejected, notice shall be
				provided to the board of elections of the reasons therefor. The board of
				elections shall then have three business days to amend the plan and resubmit
				for approval. An approved plan shall remain in effect until amended by the
				board of elections and such amendment is approved as provided herein.
(b) The manner of canvassing the
				voting machines used at early voting and announcing the results shall be
				consistent with section 8-600  of
				the election law and in the same manner as provided by title one of article 9
				of the election law and the procedures of the state board of elections, except
				that the canvass of ballots cast during the early voting period may begin no
				earlier than at eight o'clock p.m. on Election Day, provided the board of
				elections adopts procedures to prevent the public release of any election
				results prior to the close of polls on election day. Such procedures must be
				consistent with the regulations of the state board of elections and must be
				filed with the state board of elections at least sixty days before the first
				early voting period for an election to which they will apply, and shall remain
				in effect until amended by the board of elections and such amendment is filed
				as provided herein. To prevent the premature release of voting results prior to
				the close of all polls on Election Day, all persons lawfully present at the
				canvass of ballots cast during early voting period shall remain incommunicado
				with all persons outside of the place of canvass and shall remain at the room
				or area of the canvass once the canvass has begun, absent exigency or a board
				of elections purpose that requires leaving the canvass room or area, until at
				least the close of polls on the day of election.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.3 - Ballots Cast When Scanner Unavailable During the Early Voting Period

Current through Register Vol. 46, No. 28, July 10, 2024
At the end of each day of early voting, those ballots which
				  were not scanned because a scanner was not available or because the ballot was
				  abandoned at the ballot scanner, shall, if a scanner is then available, be
				  scanned by the election inspectors as provided for by Election Law §
				  9-110. A ny ballots that are unscannable because it is rejected by the scanner
				  or because of an overvote or wholly blank vote warning provided by the ballot
				  scanner, shall be secured in the manner applicable to voted ballots on election
				  day and shall remain unexamined until the time of canvass on the day of the
				  election, at which time they shall be examined as provided for in Election Law
				  §
									9-110 and duly canvassed. Such ballots
				  shall be reconciled as required by the procedures of the state board and must
				  be held inviolate until the time of canvass on election day under tamper
				  evident seal and lock and key.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.4 - Affidavit Ballots Cast During Early Voting

Current through Register Vol. 46, No. 28, July 10, 2024
Affidavit ballots cast during early voting shall be accounted
				  for in the manner of affidavit ballots cast on election day. Boards of
				  elections shall complete the bi-partisan review of the affidavits to determine
				  the eligibility of such voter prior to the canvass of affidavit ballots cast
				  during the early voting period, in the same manner as for affidavit ballots
				  submitted on election day. Until the time of canvassing, affidavit ballot
				  envelopes shall be secured, when not in bipartisan custody for processing and
				  researching, under tamper evident seal and lock and key as required by the
				  procedures of the state board.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.5 - Privacy of Voting

Current through Register Vol. 46, No. 28, July 10, 2024
To ensure an efficient and fair early voting process that
				  respects the privacy of the voter, the manner of voting on days of the early
				  voting period shall be the same as the manner of voting on the day of
				  election.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.7 - Early Voting Communications Plan

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Early Voting Information. The board of
				elections shall provide at least the following information to media outlets
				within the county:
(i) The location of early
				voting sites and their dates and hours of operation;
(ii) A statement that all early voting sites
				are accessible to voters with physical disabilities;
(iii) A clear statement that if a voter casts
				a ballot during early voting the voter will not be allowed to vote on election
				day or on a subsequent day of early voting;
(iv) If early voting sites are specific to
				particular cities, towns or other political subdivisions, a statement
				describing the area served by each early voting site.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6211 - Early Voting Regulations › Section 6211.8 - Applicability

Current through Register Vol. 46, No. 28, July 10, 2024
This part shall apply in relation to any election at which
				  early voting is held pursuant to title VI of article 8 of the election law as
				  enacted by chapter 6 of the laws of 2019.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.1 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
The terms used in this Part shall have the significance
				  herein defined unless another meaning is clearly apparent in language or
				  content.
(a) Computer registration
				file means a data base of voter registration information stored and maintained
				on computer which includes, inter alia, a computerized image of the voter's
				signature.
(b) Ledger means the
				binder, or notebook, in which registration poll records for an election
				district are stored.
(c)
				Registration poll list means a printed list of voters in alphabetical order for
				a single election district generated from a computer registration file for each
				election and containing, for each voter listed, a facsimile of the signature of
				the voter. Such a list may be in a single volume or in more than one volume. In
				any election district in which there are two voting machines, there must be two
				volumes (A-L; M-Z). The list is utilized, in place of registration poll
				records, to establish a person's eligibility to vote in the polling place on
				election day.
(d) Registration poll
				record means an original voter registration application, or card, or the
				document which replaces it because its election day sign-in section is filled
				to capacity, utilized to establish a person's eligibility to vote in the
				polling place on election day. Often referred to as "buff card".
(e) Source document means an original record
				from which a computer-stored image is created, or from which data is entered
				into a computer data base.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.2 - Applicability

Current through Register Vol. 46, No. 28, July 10, 2024
These rules are applicable to the process by which a county
				  board of elections in New York State, in accordance with the provisions of
				  section 5-506  of the Election Law, discontinues
				  preparation, use and maintenance of registration poll records and prepares,
				  uses and maintains instead a computer registration file (hereinafter sometimes
				  referred to as "the file") which includes, inter alia, a computer-stored image
				  of the signature of each voter and from which the registration poll list for
				  use at each polling place on election day shall be produced.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.3 - Initiating the process

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				Before purchasing any equipment to be used to create a computer registration
				file and/or to produce registration poll lists, contracting for service to be
				rendered in connection with that process, or embarking on the conversion of the
				existing records, the county board shall submit to the State Board of
				Elections:
(1) A statement of goals and
				intentions for the creation of a computer registration file which will include
				a signature facsimile for each voter and from which registration poll lists can
				be produced to replace registration poll records at the polling place on
				election day.
(2) A copy of any
				proposed solicitation document (Invitation to Bid, Request for Proposal, etc.)
				to be published and circulated for the purpose of procuring goods and services.
				The document shall include a draft schedule for conversion of the existing
				records which is consistent with the demands of the election calendar during
				the period of conversion and shall require the following:
(i) training of all personnel needed for
				creation of the file and for operation of the system to be purchased;
(ii) reference materials for use by staff
				after the training has been completed;
(iii) detailed specifications for all
				hardware;
(iv) complete
				documentation for all software;
(v)
				escrow of all software with an agent approved by the State Board of Elections;
				if software in use by a county is modified, the State Board shall be notified
				and the modified version along with documentation therefor shall replace the
				version then on deposit with the escrow agent; and
(vi) if the original voter registration
				records are to be removed from the board office for the purpose of creating the
				file, a stipulation that the vendor may not retain in his possession a copy, on
				any medium, of any of the original records or of information contained in the
				original records.
(3) If
				the original voter registration records are to be removed from the board office
				during conversion or maintenance, a written plan for guaranteeing the safety
				and integrity of records while they are outside the board office.
(4) A written plan for secure delivery of the
				registration poll lists to the polling places for use on election day and for
				their return to board custody following election.
(5) A written plan for replacement of a
				registration poll list in the event it is lost or damaged.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.4 - Characteristics of the system

Current through Register Vol. 46, No. 28, July 10, 2024
In writing specifications and/or making a decision for
				  purchase of a system, the county board shall take the following into
				  consideration:
(a) Speed for creation
				of computer-stored images of voter signatures and, if applicable, of the full
				voter registration document.
(b)
				Ease of operation of all equipment and understanding of all software.
(c) Capability to obtain satisfactory images
				from documents to be used as source documents.
(d) Time required for correction of images
				deemed to be unsatisfactory.
(e)
				Capability to accommodate the various source documents to be used for imaging,
				including all versions of original voter registration cards, documents of
				different background colors, different inks used for voter signature, varying
				layout, etc.
(f) The quality of the
				facsimile signature produced by the system when projected on a computer
				terminal screen or when printed for such purposes as a registration poll list,
				should be such that the person utilizing the facsimile to determine if it does
				represent or replicate the actual signature can make that judgment readily.
				Copying or reduction of the image should be permitted only if the ability to
				make such a judgment is not impaired thereby.
(g) Capability to meet the schedule
				established for conversion of the records and creation of a computer
				registration file.
(h) Capability
				to perform the work of the board in maintaining the file after conversion and
				to meet the requirements of peak load activity, including processing of all new
				voter registrations and changes to existing voter registration records as well
				as production of the registration poll lists for each election day.
(i) In the event of a system malfunction,
				availability of backup facilities and/or service.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.6 - Acceptance testing

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
				hardware and software purchased shall be tested following delivery. The purpose
				of the acceptance testing is to determine if the hardware, software,
				documentation and other materials delivered meet the terms of the
				contract.
(b) Acceptance testing
				shall be performed in accordance with the plan submitted to and approved by the
				State Board as part of the proposed contract before purchase, except that other
				requirements may be added to the plan if, at the time of delivery or in the
				course of testing, the county board or State Board deems it advisable to do
				so.
(c) Acceptance testing shall
				include but not be limited to the following:
(1) Examination of the manufacture's
				specifications for all hardware delivered in order to confirm that the
				equipment supplied is that which was promised and described in the
				contract.
(2) Functional testing of
				the system, hardware and software, by county board personnel with instruction
				and assistance of vendor personnel. The functional testing shall be performed
				with actual source documents, including specimens of all the varying types of
				such source documents that will be used in the conversion and maintenance.
				Special attention shall be given to such factors as the speed of the equipment,
				ease of understanding and operation, the adequacy of the software
				documentation, capability for accommodating the variety of source documents and
				quality of signature facsimile both on the screen and on hard copy. The testing
				shall not be cursory but shall be as extensive as possible and shall take into
				consideration the response of the system at times of high stress.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.7 - Training

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The county
				board shall assure that all personnel assigned to work on creation and
				maintenance of the file, or on the production of registration poll lists and
				other documents generated from the file, are thoroughly trained in their
				responsibilities. Initial training shall be provided under the contract by
				which the system is procured and the terms of the contract shall not be deemed
				to have been fulfilled until the board is satisfied that the training specified
				therein has been completed. Additional training in use of the system shall be
				provided by the board as needed to assure continuing satisfactory
				performance.
(b) During both
				conversion and maintenance, the board shall monitor and evaluate the procedures
				and the performance of the staff and shall modify procedures and provide
				additional training to the staff where, in the board's judgment, the operation
				can be improved.
(c) A written
				summary of the training shall be filed with the State Board at time of making
				application for discontinuance of registration poll records (see section
				6212.12[a] 
				of this Part.)
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.8 - Record processing during conversion and maintenance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The county board shall adopt, and ensure
				compliance with, procedures to guarantee the security and integrity of
				registration poll records during conversion and maintenance. A copy of these
				procedures shall be filed with the State Board at time of making application
				for discontinuance of registration poll records (see section
				6212.12[a] 
				of this Part.)
(b) When such
				documents are removed from ledgers, they shall be maintained and processed in
				uniquely identified batches. Each batch and each document therein shall be
				accounted for through use of logs which record every processing transaction in
				which it is involved, from the time of removal from the ledger until returned
				to the ledger. For each transaction the log shall indicate the action taken,
				date, time and by whom.
(c) Any of
				the following may be used as a source document for a voter signature image:
(1) The original registration poll record or
				a replacement registration poll record created because the preceding one was
				filled to capacity. A signature appearing either on the front or on the back of
				a registration poll record may serve as the basis for the computer
				image.
(2) Any other original voter
				registration record including school board registration, military registration,
				special Federal registration, change of name registration and Federal Post Card
				Application (FPCA).
(3) Absentee
				voting application.
(4) Absentee
				ballot envelope.
(5) Affidavit
				ballot envelope.
(6) Registration
				poll list or the challenge report used in connection with that list.
(7) Special form, card, or letter mailed to a
				voter for the purpose of obtaining a signature.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.9 - Registration poll list

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For
				each election, a registration poll list shall be prepared in alphabetical order
				for each election district which shall include the name and other information
				required by the law and these regulations relating to each voter eligible to
				vote in that district in that election. The pages of the list shall be bound or
				fastened so that all pages are securely held together and the list shall be
				identified as an official document of the county board.
(b) For each individual voter, the following
				information shall be in the registration poll list:
(1) name;
(2) street address;
(3) date of birth;
(4) party enrollment;
(5) month, day and year of
				registration;
(6) facsimile of the
				voter's signature printed or an indication that the voter is unable to sign his
				name;
(7) a place for the voter to
				sign his name or to make his mark in the event he is unable to sign his name;
				and
(8) a place for the inspector
				to record the number appearing on the stub of any election day paper ballot
				given to the voter.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.10 - Storage of computer readable records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The complete, current computer
				registration file shall be produced periodically in duplicate on electronic
				storage medium.
(b) One copy of the
				file shall be stored in a different building from the other copy. If one or
				both copies is stored in a location not directly under the board's control, the
				board shall provide for security of such copy of the file and shall ensure that
				access to it will be limited to those authorized by the board. Conditions in a
				facility used for storage of a computer registration file shall meet generally
				accepted standards for storage of data on electronic media.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.11 - Storage of original voter registration records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Original registration poll records shall
				be maintained in their ledgers, emplaced as they have been when used in polling
				places, and available for reference until after the board has successfully
				conducted an election in a county or portion thereof using registration poll
				lists with voter signature facsimiles, and the State Board has approved
				discontinuation of the preparation, use and maintenance of registration poll
				records by that board.
(b)
				Following successful use of the registration poll lists for one election and
				State Board approval of the county board's application to discontinue
				preparation, use and maintenance of registration poll records, the registration
				poll records in the ledgers may be removed therefrom. They shall be preserved,
				along with original voter registration records received after conversion of the
				file, for as long as registration records are otherwise preserved, organized
				and labeled in such a manner so that they are available for
				examination.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6212 - Procedures For Digitizing Voters' Signatures › Section 6212.12 - State Board responsibilities

Current through Register Vol. 46, No. 28, July 10, 2024
The State Board shall:
(a) Prepare and distribute to the county
				boards of elections procedures for a county board to initiate and carry out the
				process of creating a computer registration file with signature images and to
				apply to discontinue preparation, use and maintenance of registration poll
				records and substitute therefor registration poll lists with voter signature
				facsimiles.
(b) Review and approve:
(1) The documents submitted to initiate the
				process under section
				6212.3(a) 
				of this Part.
(2) Any proposed
				contract submitted by a county board under section
				6212.3(c) 
				of this Part; such contract must include a plan for acceptance
				testing.
(3) The certification that
				the acceptance testing has been carried out as required by section
				6212.6(e) 
				of this Part.
(4) The specimen
				registration poll list and the certification of the verification of the file as
				required by section
				6212.9(d) 
				of this Part.
(5) An application
				for discontinuation of preparation, use and maintenance of registration poll
				records by a county board which has successfully conducted an election using
				registration poll lists (see subdivision [a] of this section). Before granting
				such approval, the State Board shall be satisfied that the county has met the
				requirements of the Election Law and this Part.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6213 - Agency Assisted Registration › Section 6213.1 - Participating agencies

Current through Register Vol. 46, No. 28, July 10, 2024
(a) In
				addition to those agencies, departments, divisions, and offices which have been
				specifically set forth in Election Law, sections
				5-211 and
				5-212, those private offices and agencies
				which receive public funds from State agencies primarily providing services to
				persons with disabilities shall be subject to the provisions of these
				regulations.
(b) Such specified
				agencies shall submit updated lists of such private offices and agencies to the
				State Board of Elections.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6213 - Agency Assisted Registration › Section 6213.2 - Duties of participating agencies designated by Election Law, section 5-211

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
(1) The agency shall provide to any person
				who does not speak or understand English, voter registration assistance in the
				same manner and at the same level which they provide assistance for the
				completion of their own forms. In targeted areas of New York State, members of
				language minority groups identified pursuant to sections 4(f)(4) and 203(c) of
				the Voting Rights Act of 1965 as amended, shall be provided both written
				materials and oral assistance in their language to aid them in understanding
				and following the procedures for voter registration. Written materials in
				Spanish and Chinese will be available from the State Board.
(2) The agency shall provide a mail voter
				registration application form to every person who wishes to register to vote
				but prefers not to do so at the agency, and to any person who otherwise
				requests a mail registration form.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6213 - Agency Assisted Registration › Section 6213.3 - Duties of Department of Motor Vehicles under Election Law, section 5-212

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Pursuant to
				Election Law, section 15-212(4)(e), the following shall serve as the address
				and phone number for use in related circumstances: you may file a complaint
				with the State Board of Elections at 40 North Pearl Street, Suite 5, Albany, NY
				12207-2729, or fax a complaint to (518) 473-8315; or call 1-800-
				4NY-NVRA.
(b) The agency shall
				provide to any person who does not speak or understand English, voter
				registration assistance in the same manner and at the same level which they
				provide assistance for the completion of their own forms. In targeted areas of
				New York State, members of language minority groups identified pursuant to
				sections 4(f)(4) and 203(c) of the Voting Rights Act of 1965 as amended, shall
				be provided both written materials and oral assistance in their language to aid
				them in understanding and following the procedures for voter registration.
				Written materials in Spanish and Chinese will be available from the State
				Board.
(c) The agency shall provide
				a mail voter registration form to every person who wishes to register to vote,
				but prefers not to do it at the agency, and to any person who otherwise
				requests a voter registration form.
(d) A signed declination form shall be
				retained for 22 months.
(e)
(1) At least once a week, each motor vehicle
				office shall transmit to the appropriate board of elections all completed
				application for registration forms and change of address forms. Each
				transmittal shall include a completed transmittal document, which is generated
				by the Department of Motor Vehicles. The agency is to complete part one of the
				document, transmit, and include it with each transmittal to the appropriate
				County Board of Elections.
(2) The
				agency shall be required to complete the following information on every
				transmittal form:
(i) site code;
(ii) date of transmittal;
(iii) number of voter registration
				applications in this transmittal;
(iv) total number of declinations received
				since the last transmittal.
(3) The agency, at the request of the State
				Board, shall provide the number of agency transactions at each site.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6213 - Agency Assisted Registration › Section 6213.4 - Duties of county boards of elections

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each local board shall develop written
				procedures for the processing of registration and change of address forms
				received from participating agencies, and Federal registration forms received
				from the State Board of Elections. A copy of those procedures shall be filed
				with the State Board for review as to compliance with the law, not later than
				June 1, 1996.
(b) Registration
				applications in each transmittal from any agency site shall be processed as a
				unit or batch. When the processing is completed, the County Board shall
				complete part two of the transmittal document accompanying each batch and
				retain the yellow copy for its records.
(c) Each board shall provide the following
				information on the transmittal document for every batch:
(1) number of new registrations contained in
				this batch;
(2) number of address
				changes contained in this batch;
(3) number of enrollment changes contained in
				this batch;
(4) number of name
				changes contained in this batch;
(5) number of duplicate registrations
				contained in this batch;
(6) number
				of incomplete forms contained in this batch; and
(7) brief description of any problems the
				board has encountered with this site.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6213 - Agency Assisted Registration › Section 6213.5 - Duties of the State Board of Elections

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
(1) The
				State Board of Elections shall develop a voter registration form for use by the
				designated voter registration agencies. The form shall be designed to prevent
				the disclosure of the agency where an applicant completed the registration form
				and shall meet all the requirements of State and Federal law.
(2) The State Board shall assign an
				identification code to every agency site participating in the program. Sites
				shall be designated by program and State agency sub-contractors who receive
				State funding from agencies providing services to persons with disabilities
				shall receive separate site codes. The State Board shall retain the only list
				of said identification codes.
(3)
				The State Board shall provide sufficient copies of the registration form to all
				participating agencies for use in the agency assisted voter registration
				program.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle V - State Board of Elections › Part 6214 - Campaign Contribution Limits › Section 6214.0 - Campaign contribution limit consumer price index adjustment

Current through Register Vol. 46, No. 28, July 10, 2024
Pursuant to Election Law § 14-114(1)(a), the New York
				  State Board of Elections is required to adjust the annual contribution limit
				  for political party committees in accordance with changes in the consumer price
				  index. The following limit will apply to political party committee campaign
				  contributions until such time as the State Board of Elections adjusts the
				  limits to reflect changes in the consumer price index in accordance with the
				  Election Law:
Previous Limit: $117,300.00
Current Limit: $138,600.00