Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-11.101 - Operational procedures and regulations regarding videotapes, films, and slide presentations

Current through all regulations passed and filed through July 1, 2024
(A)
								All requests for
			 videotapes, films, or slide presentations covered by this rule shall be
			 reviewed by the university video/slide review committee.
(B)
								Cost estimates
			 for videotapes and slide presentations are written by the instructional
			 resources center, teleproductions and/or AV services, respectively. When the
			 instructional resources center is working with teleproductions on a video, a
			 joint-estimate will be written.
(C)
								No department,
			 faculty or staff member may produce a videotape, film or slide presentation
			 subject to this rule without initiating such action through the university
			 video/slide review committee. Unless the request for videotapes, films and
			 slide presentations is approved by a major budget officer and the university
			 video/slide review committee, the request to produce a videotape, film or slide
			 presentation will be denied.
(D)
								The originating
			 department's representative must start at teleproduction's office for
			 videotape-related productions or AV services for slide presentations. The
			 instructional resources center primarily produces videos for the college of
			 education. Procedures are carried through from that point by the university
			 video-slide review committee.
(E)
								All requests for
			 videotapes/slides/films must be submitted on the form issued through the
			 instructional resources center, teleproductions or AV services and must have
			 signed approval of the major budget officer for that university division
			 requesting the videotape, slide/film presentation.
(F)
								The instructional
			 resources center, teleproductions, or AV services will be responsible for
			 notifying and scheduling a meeting of the video/slide review committee.
			 Individuals producing films are responsible for notifying and scheduling a
			 meeting of the video/slide review committee.
(G)
								For the purpose
			 of this rule, the major budget officers are the president; vice presidents of
			 the university; and for academic and student affairs, the appropriate dean or
			 vice provost.
(H)
								Quality standards are determined by the university
			 video/slide review committee, and all videotapes/slides/films are expected to
			 meet those standards before approval is given. Videotapes/slides/films may be
			 disapproved for many reasons, such as poor quality of videotape or images,
			 inaccurate information, poorly written copy, poor sound quality, or poor format
			 duplication of another videotape or slide presentation.
(I)
								If and when
			 differences arise between the originating department and the university
			 video/slide review committee over such a disapproval, the vice president for
			 institutional advancement will recommend a final decision to the major budget
			 officer involved.
(J)
								Procedures for video/film slide presentations.
(1)
									Teleproductions
			 (video request) or AV services (slide presentation request) must be provided
			 with a written description of the proposed video/slide presentation, including
			 such details as proposed length and purpose. The instructional resources center
			 must provide the university video/slide review committee with a written
			 description of the proposed video presentation, including such details as
			 proposed length and purpose.
(2)
									The instructional
			 resources center, teleproductions or AV services then determines a cost
			 estimate, completes the approval request form and transmits a copy to the
			 requesting department.
(3)
									The requesting department must have the approval
			 request form signed by the departmental head or chairperson and the appropriate
			 major budget officer.
(4)
									The major budget officer and the departmental head or
			 chairperson each retain one copy of the approval request form and the
			 instructional resources center (video), teleproductions (video), or AV services
			 (slide presentation) retains the third copy. Photocopies of the signed approval
			 request form are forwarded to the university video/slide review
			 committee.
(5)
									The university video/slide review committee shall
			 proceed with approving or denying the request. A majority decision of the
			 committee is needed for the request to be processed further.
(6)
									After the request
			 has been initially approved, the university video/slide review committee will
			 be given the script, if applicable, for its approval or denial. A majority
			 decision of the committee is needed for the request to be processed
			 further.
(7)
									Once the videotape/slide/film presentation has been
			 produced, the university video/slide review committee will review the
			 production or presentation. A majority decision of the committee is needed for
			 the request to be processed further.
(8)
									When it has been
			 determined that the videotape, film or slide presentation meets university
			 specifications and standards, the director of university news and information
			 representative on the university video/slide review committee will stamp the
			 form "approved by university video/slide review committee."
Replaces: 3342-5- 11.101