Ohio Administrative Code › Title 173 - Department of Aging › Chapter 173-9 - Database Reviews and Criminal Records Checks › Section 173-9-03 - Background checks for paid direct-care positions: reviewing databases

Current through all regulations passed and filed through July 1, 2024
(A)
								When to review:
			 The responsible party shall review the databases listed under paragraph (B) of
			 this rule to see if an applicant, employee, or self-employed provider has a
			 disqualifying status in any of those databases before the deadlines for
			 conducting a criminal records check on the applicant, employee, or
			 self-employed provider in appendix B to rule
			 173-9-04 of the Administrative
			 Code. The responsible party may conduct a criminal records check before
			 reviewing databases if the responsible party completes both before the
			 deadlines in appendix B to rule
			 173-9-04 of the Administrative
			 Code. Any responsible party may use the automated registry check system (ARCS)
			 to review all databases listed under paragraph (B) of this rule at the same
			 time and on a continual basis.
(B)
								Databases to
			 review: If the URL associated with any of the following databases becomes
			 obsolete, please consult with the government entity publishing the database for
			 an updated URL:
(1)
									The United States general services administration's
			 system for award management (
https://www.sam.gov/
), which is maintained pursuant to subpart 9.4 of the
			 federal acquisition regulation.
(2)
									The office of
			 inspector general of the United States department of health and human services'
			 list of excluded individuals and entities (
https://exclusions.oig.hhs.gov/
), which is maintained pursuant to sections 1128 and 1156 of
			 the "Social Security Act,"42
			 U.S.C. 1320a-7 and
			 1320c-5; or, if using ODM's
			 automated registry check system (ARCS), the medicare exclusion database which
			 is maintained pursuant to 42
			 C.F.R. 455.436.
(3)
									The department of
			 developmental disabilities' online abuser registry (
https://its.prodapps.dodd.ohio.gov/ABR_Default.aspx
), established under section
			 5123.52 of the Revised Code,
			 which lists people cited for abuse, neglect, or
			 misappropriation.
(4)
									The department of medicaid's online provider exclusion
			 and suspension list (
https://medicaid.ohio.gov/resources-for-providers/enrollment-and-support/provider-enrollment/provider-exclusion-and-suspension-list
).
(5)
									The Ohio attorney general's sex offender and
			 child-victim offender database (
http://www.icrimewatch.net/index.php?AgencyID=55149&disc=
),
			 established under division (A)(1) of section
			 2950.13 of the Revised
			 Code.
(6)
									The department of rehabilitation and correction's
			 database of inmates (
https://appgateway.drc.ohio.gov/OffenderSearch
), established under section
			 5120.66 of the Revised
			 Code.
(7)
									The department of health's state nurse aide registry
			 (
https://nurseaideregistry.odh.ohio.gov/Public/PublicNurseAideSearch
), established under section
			 3721.32 of the Revised Code. If
			 the applicant or employee does not present proof of Ohio residency for the
			 five-year period immediately preceding the date of the database review, the
			 responsible party shall conduct a review of the nurse aide registry in the
			 state or states in which the applicant or employee lived.