reglab/statecodes huggingface dataset:
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Cambiar
				(Change) New Mexico"
refers to the name designated by the children,
				youth and families department (CYFD) for its juvenile justice reform initiative
				that focuses on rehabilitation and relationships. Clients and juvenile justice
				services' staff members build one-on-one relationships with each other and
				learn to interact in a completely different way then the old "correctional"
				model. Group building activities designed to build trust and communication are
				key components as well as family and community involvement.
B.
"Client"
refers to a person
				who is committed to the custody of the CYFD's juvenile justice services or who
				is receiving services from CYFD's juvenile justice services.
C.
"Department"
refers to the
				New Mexico children, youth and families department.
D.
"Director"
refers to the
				juvenile justice services director.
E.
"Facility
"refers to a
				facility operated by, or on behalf of the CYFD's juvenile justice services, or
				any other facility or location designated by the juvenile justice services
				director to house or provide care to clients committed to the custody of
				CYFD.
F.
"Juvenile justice
				services" or "juvenile justice division"
refers to the organizational
				unit within CYFD that operates juvenile justice facilities, and provides other
				services under the Delinquency Act, NMSA 1978 section 32A-2-1 et seq.
G.
"Secretary"
refers to the
				secretary of CYFD.
H.
"Secure facility"
refers to Camino Nuevo youth center, J. Paul Taylor
				center, youth diagnostic and development center or any other facility
				designated a secure facility by the director of juvenile justice
				services.
I.
"Student
				intern"
refers to an unpaid student who works at CYFD as part of a
				university education program for credit or a grade. The university and the CYFD
				sign a standard student internship agreement that governs the conditions of the
				internship. A CYFD employee supervises the student intern when the student
				intern when the student provides services or works with CYFD clients. Student
				interns undergo a level 1, 2 or 3 background check depending on the nature of
				their duties
J.
"Staff"
refers to employee(s) of CYFD.
K.
"Superintendent"
refers to
				the chief administrator at a juvenile justice services facility.
L.
"Volunteer"
any unpaid
				person (community member, student, etc) that provides services to clients or
				otherwise participates in the CYFD workplace. Generally, CYFD employees
				supervise volunteers who interact with CYFD clients, except in certain
				circumstances in juvenile justice services facilities. Volunteers receive a
				level 1, 2 or 3 background check depending on the nature of their
				duties.
M.
"Youth care
				specialist"
refers to juvenile justice services security employees whose
				primary duties include working directly with clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.8 - HUMAN RESOURCE MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
There are procedures specific to juvenile justice services
				  for human resources management. Each employee has access to these policies and
				  procedures.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.9 - STAFF PRE-EMPLOYMENT SCREENING

Current through Register Vol. 35, No. 13, July 16, 2024
All qualified applicants for youth care specialist positions
				  must take a pre-employment selection test. All juvenile justice services
				  employees whose jobs involve direct contact with children youth and families
				  department clients, including prospective employees and employees who are
				  promoted, transferred or hired into new positions are subject to a background
				  check including a nationwide criminal record search through fingerprints, and
				  subject to medical screening in accordance with state law.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.10 - EMPLOYMENT OF EX-OFFENDERS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services conforms to the New Mexico Criminal
				  Offender Employment Act with regards to an employment eligibility determination
				  and the power to refuse, renew, suspend or revoke employment or a license as a
				  direct result of criminal behavior.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.11 - CONTRACTORS, VOLUNTEERS AND STUDENT INTERNS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services fingerprints and conducts
				  nationwide criminal history record searches on all contract or service
				  providers, volunteers and student interns who have direct unsupervised client
				  contact. The background check for contract or service providers, volunteers and
				  student interns without direct unsupervised client contact includes a state
				  level check and an abuse and neglect screening of the protective services
				  database.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.12 - PROFESSIONAL APPEARANCE

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services employees contract or service
				  providers, student interns, volunteers and visitors shall present a
				  professional or appropriate appearance while on juvenile justice service
				  property. In addition, the director of juvenile justice services may establish
				  reasonable dress standards that are set forth clearly in procedure or
				  memorandum. An employee who arrives at work in inappropriate attire may be sent
				  home on annual leave or leave without pay to change into appropriate clothing
				  and may be subject to disciplinary action. Visitors that arrive to a juvenile
				  justice services facility in inappropriate attire can be refused
				  admittance.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.13 - CONTACT INFORMATION

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains contact information on
				  all employees, contract or service providers, student interns or volunteers.
				  Employees are required to immediately report any change in their telephone
				  number or mailing address to their supervisor and request an update to their
				  personnel file through the human resources bureau.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.14 - PERSONAL PROPERTY

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services employees contract or service
				  providers, student interns, volunteers and visitors are expected to exercise
				  reasonable caution in safeguarding their personal clothing, jewelry, and
				  possessions.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.15 - AFTER HOURS RESPONDERS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services is prepared to respond to the
				  public and operational issues by designating personnel to respond to
				  emergencies and unusual incidents after traditional working hours. Employees
				  designated to respond must be able to respond within 10 minutes by telephone,
				  or if required to report to a designated location, within 60 minutes of the
				  request. An employee who cannot be reached, fails to promptly respond, or
				  reports in a condition of being unable to perform their duties may be subject
				  to disciplinary action.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.16 - EMPLOYEE ASSISTANCE PROGRAM

Current through Register Vol. 35, No. 13, July 16, 2024
Budget permitting, the risk management division of the
				  general services department maintains a counseling or referral process for
				  employees with a personal problem that affects or has the potential to affect
				  the employee's job performance.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.17 - CODE OF CONDUCT

Current through Register Vol. 35, No. 13, July 16, 2024
To protect the public trust and integrity of CYFD, juvenile
				  justice services and the staff and clients associated therein, all personnel
				  shall be provided, familiarized with and held accountable to an employee code
				  of conduct.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.18 - TRAINING PLAN

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall provide a training program
				  categorized by job classification for all employees, contract or service
				  providers, student interns, or volunteers that is job-relevant and consistent
				  in meeting the program and services needs of our clients. The training program
				  shall be planned, coordinated and implemented by qualified employees under the
				  consultation of the professional development bureau and director of juvenile
				  justice services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.19 - TRAINING ADVISORY COMMITTEE

Current through Register Vol. 35, No. 13, July 16, 2024
The director of juvenile justice services, in conjunction
				  with the professional development bureau chief, shall assign trainers and key
				  facility staff to a training advisory committee to evaluate and update the
				  training plan and curriculums based on job related and performance
				  needs.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.20 - TRAINERS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall only use qualified trainers
				  that have completed an approved train-the-trainer course, have other
				  specialized training or education in adult learning theory, or have a
				  recognized skill or ability as demonstrated through experience or education as
				  determined by the professional development bureau or director of juvenile
				  justice services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.21 - TRAINING CALENDAR

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services, in conjunction with the
				  professional development bureau, shall establish and maintain a training
				  calendar detailing training offerings for each quarter of the calendar year.
				  The training calendar shall provide sufficient offerings to meet training
				  mandates and timeframes for all employees.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.22 - TRAINING RESOURCES

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services supports the development and
				  training of staff through both internal and external resources and encourages
				  staff to participate in educational seminars, membership and participation in
				  professional associations, continuing education opportunities, and other
				  relevant training opportunities to augment the internal training calendar and
				  resources provided through the professional development bureau. Relevant
				  training may be reimbursed as budget permits.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.23 - REQUIRED TRAINING

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services considers specific training hours
				  and specific training subjects critical to the success of each employee,
				  contract employee, volunteer or intern operating at a facility. Juvenile
				  justice services employees will be required to complete the number of yearly
				  recertification hours as established by the director of juvenile justice
				  services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 16 - HUMAN RESOURCES AND TRAINING PLAN › Section 8.14.16.24 - CONTACT WITH CURRENT AND FORMER JJS CLIENTS AND FAMILIES

Current through Register Vol. 35, No. 13, July 16, 2024
A. JJS staff will
				not show partiality toward, or become emotionally, physically, sexually, or
				financially involved with clients, former clients or the families of clients or
				former clients.
B. Chaplains,
				psychologists and psychiatrists may continue a previously established
				therapeutic relationship with a former client in accordance with their
				respective codes of professional conduct and responsibility.
C. JJS staff may not engage in, or allow
				another person to engage in sexual or sexualized behavior (gestures,
				demonstrations, etc.) with a client. Regardless of whether force is used or
				threatened, consensual sex between staff and clients or staff and client family
				members is never allowed.
D. JJS
				staff are subject to disciplinary action, up to and including termination for
				any inappropriate contact or relationship with clients or the families of
				clients, regardless of whether such contact constitutes a prosecutable crime.
				Physical contact is not required to subject an employee to sanctions for sexual
				misconduct.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.2 - SCOPE

Current through Register Vol. 35, No. 13, July 16, 2024
This rule applies to clients and staff of the juvenile
				  justice division, also referred to as juvenile justice services, of the
				  children, youth and families department.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.3 - STATUTORY AUTHORITY

Current through Register Vol. 35, No. 13, July 16, 2024
Sections 32A-1-1 et seq., 32A-2-1 et seq., 32A-3-1 et seq.,
				  32A-4-1 et seq., 32A-11-1 et seq., 32A-15-1 et seq. NMSA 1978 Comp., as
				  amended.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.6 - OBJECTIVE

Current through Register Vol. 35, No. 13, July 16, 2024
To establish standards and guidelines for programs which
				  serve the best interest of the clients, persons and property under the
				  supervision or in the custody of the department including implementation of
				  Cambiar New Mexico. This rule further establishes guidelines to address the
				  safety of clients and staff and for the protection of department resources.
				  This rule emphasizes the value and importance of staff in the delivery of
				  services to our clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Cambiar
				(Change) New Mexico"
refers to the name designated by the children,
				youth and families department (CYFD) for its juvenile justice reform initiative
				that focuses on rehabilitation and relationships. Clients and juvenile justice
				services' staff members build one-on-one relationships with each other and
				learn to interact in a completely different way then the old "correctional"
				model. Group building activities designed to build trust and communication are
				key components as well as family and community involvement.
B.
"Client"
refers to a person
				who is committed to the custody of the CYFD juvenile justice services or who is
				receiving services from CYFD's juvenile justice services.
C.
"Department"
refers to the
				New Mexico children, youth and families department.
D.
"Director"
refers to the
				juvenile justice services director.
E.
"Facility"
refers to a
				facility operated by, or on behalf of the CYFD 's juvenile justice services, or
				any other facility or location designated by the juvenile justice services
				director to house or provide care to clients committed to the custody of
				CYFD.
F.
"Files and
				records"
means the master delinquency file of a JJS client, which
				includes all facility master file records and field referral records, and
				actions taken while in custody including but not limited to commitment papers,
				court orders, detainers, personal property receipts, visitor's lists,
				photographs, fingerprints, types of custody, disciplinary infractions with
				actions taken, work assignments, program participation, program progress and
				other relevant case data. It does not include the separate medical, behavioral
				health, or education sub files.
G.
"Juvenile justice services" or "juvenile justice division"
refers
				to the organizational unit within CYFD that operates juvenile justice
				facilities, and provides other services under the Delinquency Act, NMSA 1978
				section 32A-2-1 et seq.
H.
"Secretary"
refers to the cabinet secretary of the New Mexico
				CYFD.
I.
"Secure
				facility"
refers to Camino Nuevo youth center, J. Paul Taylor center,
				youth diagnostic and development center or any other facility designated a
				secure facility by the director of juvenile justice services.
J.
"Staff"
refers to
				employee(s) of CYFD.
K.
"Superintendent"
refers to the chief administrator at a JJS
				facility.
L.
"Youth care
				specialist"
refers to juvenile justice services security employees whose
				primary duties include working directly with clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.8 - INFORMATION MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services governs the establishment, use,
				  content, access, privacy, storage, preservation, and destruction of operational
				  and client files and records. In addition, procedures are in place for
				  information storage and retrieval, master indexes, daily reports, evaluations
				  and research.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.9 - FILES AND RECORDS MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains data on every client
				  committed to its care and custody and establishes a record of services,
				  programs, care, treatment, progress and interventions experienced by the client
				  during their commitment. The content, access, storage and preservation of these
				  files and records, and sub files, are controlled.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.10 - NOTIFICATION AND REPORTING

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services promptly notifies key personnel of
				  issues, situations and incidents that present a risk to clients, employees,
				  visitors and the community.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.11 - STANDARDIZED REPORTING

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains a standardized reporting
				  format and frequency to evaluate facility and program performance. Facility
				  reports are written quarterly and include major developments, major incidents,
				  population data, staff and client morale and major problems and plans for
				  fixing them.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.12 - STANDARD MEETING SCHEDULES

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains a schedule of standard
				  meetings to promote communication between the director's office, facility
				  superintendents, administrative department heads, managerial and supervisory
				  personnel and other employees.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.13 - RESEARCH REQUESTS AND REVIEWS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services encourages appropriate scientific
				  research which contributes to our knowledge of juvenile delinquency and
				  promotes improvement in the juvenile justice system. No research activities can
				  be initiated unless approved by the director of juvenile justice
				  services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.14 - AUTOMATED INFORMATION SYSTEMS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains and utilizes electronic
				  or automated information systems to produce reports, facilitate decision
				  making, and timely respond to inquiries, as well as a mechanism for regular
				  storage, retrieval and review of client and operational
				  information.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 17 - INFORMATION MANAGEMENT › Section 8.14.17.15 - PROCEDURES

Current through Register Vol. 35, No. 13, July 16, 2024
The juvenile justice services director will make appropriate
				  procedures available to the public but reserves the right to add, delete or
				  modify procedures under the information management policy without notice or
				  comment in furtherance of the mission and goals of the department or service
				  area.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.2 - SCOPE

Current through Register Vol. 35, No. 13, July 16, 2024
This rule applies to clients and staff of the juvenile
				  justice division, also referred to as juvenile justice services, of the
				  children, youth and families department.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.3 - STATUTORY AUTHORITY

Current through Register Vol. 35, No. 13, July 16, 2024
Sections 32A-1-1 et seq., 32A-2-1 et seq., 32A-3-1 et seq.,
				  32A-4-1 et seq., 32A-11-1 et seq., 32A-15-1 et seq. NMSA 1978 Comp., as
				  amended.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.6 - OBJECTIVE

Current through Register Vol. 35, No. 13, July 16, 2024
To establish standards and guidelines for programs which
				  serve the best interest of the clients, persons and property under the
				  supervision or in the custody of the department including implementation of
				  Cambiar New Mexico. This rule further establishes guidelines to address the
				  safety of clients and staff and for the protection of department resources.
				  This rule emphasizes the value and importance of staff in the delivery of
				  services to our clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Cambiar
				(Change) New Mexico"
refers to the name designated by the children,
				youth and families department (CYFD) for its juvenile justice reform initiative
				that focuses on rehabilitation and relationships. Clients and juvenile justice
				services' staff members build one-on-one relationships with each other and
				learn to interact in a completely different way then the old "correctional"
				model. Group building activities designed to build trust and communication are
				key components as well as family and community involvement.
B.
"ADA"
refers to the
				Americans with Disabilities Act.
C.
"Client"
refers to a person who is committed to the custody of
				CYFD's juvenile justice services or who is receiving services from CYFD's
				juvenile justice services.
D.
"Department"
refers to the New Mexico children, youth and
				families department.
E.
"Director"
refers to the juvenile justice services director.
F.
"Facility"
refers to a
				facility operated by, or on behalf of the CYFD's juvenile justice services, or
				any other facility or location designated by the juvenile justice services'
				director to house or provide care to clients committed to the custody of the
				CYFD.
G.
"Fire code"
refers to the federal, state or local regulations governing fire
				safety.
H.
"Juvenile justice
				services"
or "juvenile justice division" refers to the organizational
				unit within CYFD that operates juvenile justice facilities, and provides other
				services under the Delinquency Act, NMSA 1978 section 32A-2-1 et seq.
I.
"Physical plant manager"
refers to a juvenile justice services employee whose primary responsibility is
				for the care, maintenance, repair and condition of juvenile justice services'
				buildings, grounds and structures.
J.
"Preventive maintenance"
refers to a system designed to enhance the longevity or usefulness of buildings
				and equipment in accordance with a planned schedule of inspection and
				maintenance.
K.
"Secretary"
refers to the secretary of the New Mexico CYFD.
L.
"Secure facility"
refers to
				Camino Nuevo youth center, J. Paul Taylor center, youth diagnostic and
				development center or any other facility designated a secure facility by the
				director of juvenile justice services.
M.
"Staff"
refers to
				employee(s) of CYFD.
N.
"Superintendent"
refers to the chief administrator at a JJS
				facility.
O.
"Youth care
				specialist"
refers to juvenile justice services security employees whose
				primary duties include working directly with clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.8 - PHYSICAL PLANT MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
To ensure the health, safety and security of all clients,
				  visitors and staff, buildings owned or operated by juvenile justice services
				  shall comply with applicable building, health, fire and safety codes, including
				  the Americans With Disabilities Act (ADA), and maintain a "certificate of
				  occupancy" on site.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.9 - FIRE PREVENTION

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall develop and operate a fire
				  prevention plan that provides for fire alarm systems, fire safety guidelines,
				  drills, testing of equipment, coordination with local fire departments and
				  assurance that all interior furnishing or finishing materials in client living
				  areas, exit areas and places of public assembly comply with applicable local,
				  state and national fire codes.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.10 - PHYSICAL PLANT MONITORING, ASSESSMENT AND INSPECTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains a regular monitoring,
				  assessment and inspection schedule as part of its fire and safety, plant
				  management, loss control and preventive maintenance plans.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.11 - LOSS CONTROL

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall maintain a loss control and
				  prevention program that includes the establishment of a loss control committee
				  for each facility that reviews procedures for self-inspections, conducts loss
				  investigations and develops programs for safety education.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.12 - PREVENTIVE MAINTENANCE

Current through Register Vol. 35, No. 13, July 16, 2024
Each juvenile justice services facility shall conduct a
				  comprehensive preventive maintenance program for the physical plant which
				  provides for emergency repairs or replacement of equipment or property in life
				  threatening situations.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.13 - WORK-ORDER SYSTEM

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains a documented work-order
				  system which provides for how routine maintenance requests are submitted and
				  handled. In addition, the work-order system provides for how urgent maintenance
				  requests are submitted and handled with direct notification to the physical
				  plant manager and facility superintendent for any request that impacts
				  safety.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.14 - FIRE AND SAFETY

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall designate a qualified staff
				  member at each facility who has the primary responsibility to coordinate the
				  facility fire and safety plans.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.15 - HOUSEKEEPING

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services facilities shall develop and
				  implement a housekeeping procedure that conforms to environmental, sanitation,
				  fire and safety and hygienic living conditions for clients. Standards shall be
				  set by applicable local, state or federal regulations or nationally accepted
				  codes or standards.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.16 - HOUSING AND LIVING CONDITION STANDARDS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall meet the minimum standards,
				  pursuant to a recognized national standard, in existing or new construction of
				  structures dedicated as client housing or living space.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.17 - ANCILLARY SPACE STANDARDS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall meet the minimum standards,
				  pursuant to a recognized national standard, in existing or new construction of
				  structures dedicated as support, service or ancillary space.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.18 - NEW CONSTRUCTION

Current through Register Vol. 35, No. 13, July 16, 2024
Prior to building a new facility or expanding an existing
				  facility, juvenile justice services will conduct a needs evaluation based on
				  bed capacity, regionalization, or other identified needs.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.19 - DISPLAY OF FLAGS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall engender reverence and
				  respect for the flags of the United States of America and the state of New
				  Mexico by strict observance of the laws, customs and traditions relating to the
				  same.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.20 - RECYCLING

Current through Register Vol. 35, No. 13, July 16, 2024
In accordance with the New Mexico state Solid Waste Act,
				  juvenile justice services supports programs to reduce waste and achieve minimal
				  adverse impact on the air, water and land through assisting facilities in
				  reducing the amount of waste generated by operations and promoting the
				  separation of refuse from recyclable materials. In addition, juvenile justice
				  services assists facilities in the collection, storage and disposition of
				  recyclables and in locating goods produced with recyclable
				  materials.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 18 - PHYSICAL PLANT MANAGEMENT › Section 8.14.18.21 - PROCEDURES

Current through Register Vol. 35, No. 13, July 16, 2024
The juvenile justice services director will make appropriate
				  procedures available to the public but reserves the right to add, delete or
				  modify procedures under the physical plant management policy without notice or
				  comment in furtherance of the mission and goals of the department or service
				  area.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.2 - SCOPE

Current through Register Vol. 35, No. 13, July 16, 2024
This rule applies to clients and staff of the juvenile
				  justice division, also referred to as juvenile justice services, of the
				  children, youth and families department.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.3 - STATUTORY AUTHORITY

Current through Register Vol. 35, No. 13, July 16, 2024
Sections 32A-1-1 et seq., 32A-2-1 et seq., 32A-3-1 et seq.,
				  32A-4-1 et seq., 32A-11-1 et seq., 32A-15-1 et seq. NMSA 1978 Comp., as
				  amended.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.6 - OBJECTIVE

Current through Register Vol. 35, No. 13, July 16, 2024
To establish standards and guidelines for programs which
				  serve the best interest of the clients, persons and property under the
				  supervision or in the custody of the department including implementation of
				  Cambiar New Mexico. This rule further establishes guidelines to address the
				  safety of clients and staff and for the protection of department resources.
				  This rule emphasizes the value and importance of staff in the delivery of
				  services to our clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Budget"
refers to a plan for allocation and anticipated revenues and
				expenditures.
B.
"Cambiar
				(Change) New Mexico"
refers to the name designated by the children,
				youth and families department (CYFD) for its juvenile justice reform initiative
				that focuses on rehabilitation and relationships. Clients and juvenile justice
				services' staff members build one-on-one relationships with each other and
				learn to interact in a completely different way then the old "correctional"
				model. Group building activities designed to build trust and communication are
				key components as well as family and community involvement.
C.
"Canteen or commissary"
refers to an area or system where approved items are available for purchase by
				juvenile justice services' clients.
D.
"Client"
refers to a person
				who is committed to the custody of the CYFD department's (CYFD) juvenile
				justice services or who is receiving services from CYFD's juvenile justice
				services.
E.
"Department"
refers to the New Mexico CYFD department.
F.
"Director"
refers to the
				juvenile justice service director.
G.
"Facility"
refers to a
				facility operated by, or on behalf of the CYFD department's juvenile justice
				services, or any other facility or location designated by the juvenile justice
				services director to house or provide care to clients committed to the custody
				of CYFD department.
H.
"Juvenile justice services" or "juvenile justice division"
refers to the
				organizational unit within CYFD that operates juvenile justice facilities, and
				provides other services under the Delinquency Act, NMSA 1978 section 32A-2-1 et
				seq.
I.
"Secretary"
refers to the cabinet secretary of CYFD.
J.
"Secure facility"
refers to
				Camino Nuevo youth center, J. Paul Taylor center, youth diagnostic and
				development center or any other facility designated a secure facility by the
				director of juvenile justice services.
K.
"Staff"
refers to
				employee(s) of CYFD.
L.
"Superintendent"
refers to the chief facility administrator at a JJS
				facility.
M.
"Youth care
				specialist"
refers to juvenile justice services' security employees
				whose primary duties include working directly with clients.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.8 - FISCAL MANAGEMENT AND INVENTORY CONTROL

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains accountability for
				  resources and assets through fiscal planning, budgeting, acceptable accounting
				  procedures and regular auditing and review. This includes the use of
				  appropriately qualified fiscal officers, designated administrators responsible
				  for fiscal management and control, meeting department of finance and
				  administration regulations and fostering staff participation in budget
				  preparation, requests and revisions.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.9 - CHIEF FINANCIAL OFFICER

Current through Register Vol. 35, No. 13, July 16, 2024
The deputy director for administration is the designated
				  chief financial officer for juvenile justice services and responsible for
				  fiscal management and control through the maintenance of an accounting system
				  designed to show the current status of all appropriations and
				  expenditures.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.10 - FRAUDULENT ACTIVITIES

Current through Register Vol. 35, No. 13, July 16, 2024
Any employee who has reasonable suspicion that a violation
				  involving a financial matter has occurred regarding agency fiscal management or
				  control, regardless if state funding is involved, must report the matter to the
				  director of juvenile justice services or appropriate law enforcement or
				  regulatory body.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.11 - BUDGET PREPARATION, REQUESTS AND REVISIONS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall conduct an annual meeting
				  with superintendents, administrative department heads and other key staff
				  members to discuss funding daily operations, additional supply or equipment
				  needs, capital improvement planning, financing program development, short and
				  long range objectives, staffing and any additional budget requests or
				  revisions.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.12 - CLIENT FUNDS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains a system to account for
				  client funds that includes an agency fund trust bank account, monitored and
				  controlled using accepted accounting procedures. All contributing clients are
				  provided with a monthly statement that includes prior period balances, itemized
				  expenditures, and ending balances forwarded for the current accounting
				  period.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.13 - CLIENT PERSONAL ACCOUNTS

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services allows approved clients to open
				  personal accounts with a federally insured financial institution, or if clients
				  have a preexisting account, to maintain the account. Access to personal client
				  accounts shall be guided and approved by juvenile justice
				  services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.14 - CLIENT FUND INTEREST

Current through Register Vol. 35, No. 13, July 16, 2024
Any interest gained from a juvenile justice services fund
				  trust account contributed to by the client or their family shall accrue to the
				  benefit of the client.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.15 - CLIENT RESTITUTION

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services may disburse funds from a client's
				  account to secure court ordered restitution payments or other legally binding
				  financial obligations until such time as the obligation is
				  met.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.16 - CLIENT TRANSACTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
Staff members, staff member families, clients, client
				  families, volunteers, volunteer families, contract providers or interns are not
				  allowed to enter into or engage in financial transactions with clients without
				  the prior written approval of the director of juvenile justice
				  services.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.17 - CLIENT COMMISSARY

Current through Register Vol. 35, No. 13, July 16, 2024
Clients may have the ability to purchase items that are not
				  furnished by the facility through a juvenile justice services operated canteen
				  or commissary.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.18 - FUNDRAISING

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services permits fundraising activities that
				  benefit the clients of a facility or unit. Fundraising activities are not
				  approved for the benefit of non-clients. All fundraising activities must be
				  pre-approved and all monies handled in accordance with cash handling
				  procedures.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.19 - PETTY CASH

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall maintain petty cash accounts
				  and shall disburse cash for small purchases of immediate need. Limits and
				  exceptions on petty cash are established by the department of finance and
				  administration. All cash collected and disbursed from petty cash accounts shall
				  be reported to the deputy director of administration or designee on a daily
				  basis.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.20 - CASH HANDLING

Current through Register Vol. 35, No. 13, July 16, 2024
CYFD maintains proper safeguards and internal controls for
				  all cash handling in accordance with state statute, department of finance and
				  administration rule or regulation and generally accepted accounting principles.
				  All monies collected within the agency shall be placed in an officially
				  designated secure location, on a daily basis.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.21 - FIXED ASSETS CONTROL

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services shall maintain fixed asset records
				  in order to protect the physical plant and equipment from theft, misuse or
				  undue wear and tear. In addition, stewardship responsibility for particular
				  assets assigned to specific individuals shall be recorded and regularly
				  monitored for on-going repairs and preventive maintenance
				  schedules.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.22 - SUPPLIES, MATERIALS AND EQUIPMENT CONTROL

Current through Register Vol. 35, No. 13, July 16, 2024
Juvenile justice services maintains control, care and
				  security over all supplies, materials and equipment. Inventory controls systems
				  shall be developed based on size, complexity, usage frequency and storage
				  amount. Inventory control shall include both perpetual and periodic inventories
				  to ensure sufficient quantities to perform daily operations while avoiding
				  waste through over or redundant ordering.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.23 - GAS AND PURCHASE CARD USE

Current through Register Vol. 35, No. 13, July 16, 2024
CYFD approves the use of New Mexico gasoline credit cards for
				  the purchase of gasoline and other items necessary for the appropriate
				  maintenance of state vehicles. An authorized list of approved purchases shall
				  be maintained by the deputy director of administration and made available to
				  all facilities, departments or service areas authorized to use New Mexico
				  gasoline credit cards.
New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 14 - JUVENILE JUSTICE › Part 19 - FISCAL MANAGEMENT AND INVENTORY CONTROL › Section 8.14.19.24 - AUDITING AND REVIEW SCHEDULES

Current through Register Vol. 35, No. 13, July 16, 2024
In accordance with department of finance and administration
				  rules and regulations, juvenile justice services shall conduct or provide for
				  independent financial audits of its facilities, administrative and service
				  areas.