reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-1 - General Provisions › Section 3344-1-01 - Meeting of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A) Regular meeting. The regular meetings of
			 the board shall be held every other month during the academic year unless
			 otherwise specified by the chair. The annual regular meetings schedule, as
			 determined by the chair, shall be posted on the website no later than one month
			 prior to the first regular meeting of the academic year.
(B) Special meeting. Special meetings of the
			 board may be called by the chair or upon the written request of not less than
			 three members of the board.
(C)
			 Time and place of meeting. The time and place of all meetings shall be
			 determined by the chair, or in the case of a special meeting called by not less
			 than three members of the board, determined by three members of the board
			 calling the meeting, and due notice of the time and place shall be given by the
			 secretary.
(D) Notice of meeting.
			 Notice of meetings of the board shall be posted on the website of the board of
			 trustees at least one week prior to each regular meeting and at least
			 twenty-four hours prior to a special meeting, except in the event of an
			 emergency for which immediate notice must be given. Each notice shall include
			 the time and place of all regular meetings and the time, place and purpose of
			 all special meetings. Members of the media and members of the general public
			 who wish to be notified of board meetings may submit a request for such notice
			 to the office of university marketing, including a valid email address. The
			 office of university marketing will send out email notifications of board
			 meetings at least three days prior to each regular meeting and a minimum of
			 twenty-four hours before a special meeting, except in the event of an emergency
			 for which immediate notice must be given.
(E) Organization of meetings. At each meeting
			 of the board, the chair, or in their absence, the vice chair, or in the absence
			 of both of the foregoing, the treasurer shall preside. The secretary, or in
			 their absence, the assistant board secretary, shall perform the duties of the
			 secretary of the meeting and shall keep the minutes thereof.
(F) Order of business. Unless otherwise
			 ordered by the board or the chair, the order of business at all meetings of the
			 board shall be as follows:
(1) Roll
			 call.
(2) Approval of minutes of
			 preceding meeting.
(3) Report of
			 the chair of the trustees.
(4)
			 Report of the president of the university.
(5) Reports of committees of the
			 board.
(6) Approval of consent
			 agenda.
(7) Unfinished
			 business.
(8) New
			 business.
(9) Election of officers
			 when required.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-1 - General Provisions › Section 3344-1-02 - Officers of the board

Current through all regulations passed and filed through July 1, 2024
(A) Number and title. The officers of the
			 board shall consist of a chair and a vice chair. The officers of the board may
			 also include a secretary and a treasurer, and such other officers of the
			 university as the interest of the university requires. The offices of secretary
			 and treasurer may be held by the same person.
(B) Election, term of office and
			 qualifications.
(1) The chair of the
			 governance committee shall appoint a nominating committee consisting of three
			 voting board members at the March meeting of the board. The governance
			 committee will oversee the nominating committee's process and ensure that a
			 recommended slate of officers shall be presented to the full board at its
			 annual meeting for the election of officers pursuant to a process designated by
			 the governance committee. Members of the nominating committee are not eligible
			 to be named on the slate or to serve as an officer for the next board
			 year.
(2) The officers of the board
			 shall be elected at the annual meeting of the board. The elected officers shall
			 take office immediately following the adjournment of the meeting at which they
			 are elected and shall hold their office through the following annual meeting of
			 the board and until their successors are elected and qualified.
(3) The chair and vice chair must be members
			 of the board. The qualifications of all other officers shall be determined by
			 the board.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-1 - General Provisions › Section 3344-1-03 - University administration

Current through all regulations passed and filed through July 1, 2024
(A) The president. The president shall be the
			 chief executive officer of Cleveland state university and shall be responsible
			 within the policies and procedures established by the board of trustees for the
			 administration of the affairs of the university. In carrying out the foregoing
			 responsibilities and duties, the president shall:
(1) Manage and direct the day-to-day
			 operation of the university.
(2)
			 Lead in developing policies, programs and organizational units promoting
			 teaching, research and service as primary goals of the university; and direct
			 and promote the university's activities toward achieving these goals.
(3) Develop and maintain long-range plans for
			 the orderly growth of the university.
(4) Direct the development of the capital
			 program for the university and recommend its approval to the board.
(5) Formulate and recommend operating budgets
			 to the board for approval and see to it that expenditures are in compliance
			 with approved budgets.
(6) Present
			 and interpret to the board of trustees proposals and actions of the faculty
			 together with recommendations.
(7)
			 Ensure the application and implementation of the rules and regulations of the
			 university.
(8) Submit to the board
			 of trustees information and recommendations that will contribute to the
			 adoption of sound and progressive policies for the university.
(9) Serve as a member of all faculties, as
			 well as preside at the meetings of the university faculty.
(10) Consult with and bring to the board of
			 trustees for ratification the appointment of the provost, deans and vice
			 presidents.
(11) Appoint such other
			 administrative officers as are needed to carry out effectively the operation of
			 the university, and delegate functions to them with the authority necessary for
			 their proper discharge.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-1 - General Provisions › Section 3344-1-05 - Miscellaneous

Current through all regulations passed and filed through July 1, 2024
(A)
								Budget
(1)
									The annual budget, as adopted by the board and as
			 amended from time to time, shall govern all transactions involving the
			 financial obligations of the university. The budget shall be comprised of
			 classifications in accordance with the budget system adopted by the state of
			 Ohio.
(2)
									The president shall establish procedures for the
			 disbursement and expenditure of all appropriated funds. These procedures may be
			 amended from time to time, but major changes in the budget or disbursement and
			 expenditure of all appropriated funds shall have the prior approval of the
			 board.
(3)
									All proposals for the expenditure of university reserve
			 funds shall come to the board for approval.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-1 - General Provisions › Section 3344-1-06 - Bylaws, rules and regulations; their promulgation, amendment and repeal

Current through all regulations passed and filed through July 1, 2024
(A)
								Statement of purpose. The foregoing bylaws are intended
			 to provide a general framework for the functioning of the board as a governing
			 body and for the organization, administration and operation of the Cleveland
			 state university. Detailed rules and regulations for the organization,
			 administration and operation of the university may be promulgated, amended and
			 repealed by the board.
(B)
								Rules and regulations. Rules and regulations for the
			 university may be adopted, amended or repealed by the affirmative vote of five
			 members of the board at any regular meeting of the board.
(C)
								Bylaws. The
			 bylaws of the board of trustees may be amended or repealed by the affirmative
			 vote of five members of the board at any regular meeting of the board providing
			 the notice of the meeting specifies that amendment or repeal of the bylaws is
			 to be considered.
(D)
								Parliamentary procedure. Except as otherwise provided
			 in CSU bylaws or the Ohio Revised Code, Robert's Rules of Order (most recent
			 revised edition) shall serve as authority on all questions of parliamentary
			 procedure.
Replaces: 3344-1-06
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-01 - Formulation and issuance of policies

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
(1) All university policies fall within in a
			 greater hierarchy of laws, statutes and regulations. The Ohio legislature
			 authorizes the Cleveland state university board of trustees to govern the
			 university. See sections
			 3344.01
			 to
			 3344.03
			 of the Revised Code. The president, as chief executive officer of the
			 university, is charged with managing and directing the day-to-day operation of
			 the university, leading in developing university policies and ensuring the
			 application of the rules and regulations of the university.
			 See rule
			 3344-1-03
			 of the Administrative Code.
(2) Cleveland state university (CSU) requires
			 all university policies to be promulgated in accordance with the standards and
			 format set forth in this rule and as required by the Ohio legislative service
			 commission (LSC.) Policies presented in the standard format will help CSU
			 maintain accountability, consistency and provide the university community with
			 a clear set of explanations and expectations.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-02 - Affirmative action, equal access, equal opportunity and non-discrimination/harrassment policy statement

Current through all regulations passed and filed through July 1, 2024
Cleveland state university is committed to building an
				inclusive community that recognizes the inherent worth and dignity of every
				person; fosters tolerance, sensitivity and mutual respect among its members;
				and encourages each individual to strive to reach his or her own potential. To
				this end, the university embraces human diversity and is committed to equal
				access, equal opportunity, affirmative action, and eliminating discrimination.
				This commitment is both a moral imperative consistent with an intellectual
				community that celebrates individual differences and diversity, as well as a
				matter of law.
(A) The university
			 administration, faculty, staff, students, and volunteers are responsible for
			 assuring that the university maintains an environment for work, study and
			 participation in university programs, services and activities free from
			 discrimination/harassment. Discrimination/harassment in the workplace or the
			 educational environment is unacceptable conduct and shall not be tolerated. The
			 university is committed to maintaining an educational and work climate for
			 faculty, staff and students that is positive and free from all forms of
			 discrimination/harassment.
(B) The
			 university prohibits discrimination/harassment toward individuals of the
			 university community on the basis of race, sex (including pregnancy), religion,
			 color, age, national origin, veteran and/or military status, genetic
			 information, or disability and discrimination/harassment toward individuals for
			 other reasons such as sexual orientation, gender identity and/or expression,
			 marital status or parental status. The university will conduct its programs,
			 services and activities in accordance with applicable federal (including Title
			 IX of the Educational Amendments of 1972), state and local laws, regulations
			 and orders and in conformance with university policies. The university will not
			 tolerate discrimination/harassment of its faculty, staff or students by persons
			 conducting business with or visiting the university, even though such persons
			 are not directly affiliated with the university.
(C) All aspects of the employment
			 relationship, including recruitment, selection, hiring, training, professional
			 development, managerial practices, tenure, promotion, compensation and
			 separations, are administered in accordance with this rule. Moreover, all
			 policies and procedures applicable to employees and students shall be
			 administered in accordance with this rule.
(D) Any questions of interpretation regarding
			 this rule shall be referred to the office for institutional equity.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-03 - Policy against discrimination, harassment, sexual violence and retaliation

Current through all regulations passed and filed through July 1, 2024
(A) Discrimination
			 is prohibited
Respect for diversity is an essential element of the university
				community. The university strongly opposes and does not tolerate discrimination
				on the basis of race, sex (including sexual harassment, sexual violence, sexual
				assault, sexual exploitation, relationship violence, domestic abuse and
				stalking), pregnancy, religion, color, age, national origin, veteran and/or
				military status, genetic information, disability, sexual orientation, gender
				identity and/or expression, marital status or parental status, participation in protected activity
				(retaliation), and/or any other status protected by state or federal law,
				including Title IX of the Educational Amendments Act of 1972, rule or
				regulation. "Discrimination" is negative or adverse treatment of an employee,
				student or other member of the university community based on any of the
				classifications listed in this paragraph.
(1) This policy applies to all students,
			 employees, visitors and other individuals participating in a university
			 activity, educational or employment opportunity or program. This policy covers
			 conduct that occurs on university property, off-campus during a university
			 activity, or off-campus outside of a university activity when the conduct has
			 continuing adverse effects on or creates a hostile environment for students,
			 employees, visitors or other individuals participating in a university
			 activity.
(2) It is the
			 responsibility of every member of the university community to foster an
			 environment free from discrimination, harassment, sexual violence and
			 retaliation, and to take reasonable action to prevent or stop such
			 conduct.
(3) Information about
			 incidents of discrimination, harassment, sexual violence and/or retaliation
			 should be reported to the office for institutional equity.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-04 - Conflict of interest statement

Current through all regulations passed and filed through July 1, 2024
Trustees, faculty and staff of Cleveland state university shall
				abide by Ohio's ethics laws, and avoid any situation that creates a real or
				perceived conflict between their personal interests and interests of the
				university. This rule applies to all trustees, faculty and staff and is
				supplemented by other conflict of interest policies that address specific
				circumstances, such as sponsored research or procurement activities.
(A) Definitions. For the purpose of this
			 rule:
(1) "Anything of substantial value"
			 includes anything that has a substantial monetary value, including, but not
			 limited to, any of the following, or the promise or offer of any of the
			 following: money, gifts, food or beverages, social event tickets and expenses,
			 travel expenses, consulting fees, employment compensation, stocks, or interests
			 in property.
(2) "Appropriate
			 university authority" means the board of trustees when the official is a
			 trustee or the president and means the official's supervisor for all other
			 faculty and staff members.
(3)
			 "Business associate" means a person with whom an official is engaged in an
			 on-going business enterprise, such as a partner in a partnership, a co-owner of
			 a business or an outside private employer.
(4) "Family member" means spouse, parent,
			 grandparent, child, grandchild, brother or sister.
(5) "Honoraria" means any payment made in
			 consideration for any speech given, article published or attendance at any
			 public or private conference, convention, meeting, social event, meal or
			 similar gathering. It does not include ceremonial gifts or awards or other
			 items of insignificant monetary value.
(6) "Official" means any trustee, faculty
			 member or staff person.
(7) "Public
			 agency" means any state or local governmental entity, including the general
			 assembly, the courts and state retirement systems.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-05 - Whistleblower protection

Current through all regulations passed and filed through July 1, 2024
Cleveland state university encourages all faculty, staff,
				students and volunteers, acting in good faith, to report suspected or actual
				wrongful conduct. Retaliation against an individual making such a good faith
				report is prohibited.
(A)
			 Definitions. For purpose of this rule:
(1)
			 "Protected disclosure" means a report made in good faith that:
(a) Is about actual or suspected wrongful
			 conduct engaged in by a member of the university board of trustees or
			 foundation board, a university employee, student, volunteer, agent or
			 contractor; and
(b) Is based on a
			 reasonable belief that the conduct both has occurred and is wrongful conduct as
			 defined in this rule.
(c) A
			 disclosure is not a protected disclosure if the individual making the report
			 participated in the reported conduct.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-06 - Expressive activity policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
(1) The purpose of the policy is to promote
			 the free exchange of ideas on university property
			 and the safe and efficient operation of the university by:
(a) Fostering free speech, assembly and other
			 expressive activities on university property by all persons, whether or not
			 they are affiliated with the university.
(b) Maintaining an appropriate educational
			 and work environment for all persons present on university property, including
			 but not limited to students, faculty, employees, customers and
			 visitors.
(c) Maintaining the
			 personal security of all persons present on university property and protecting
			 the property of the university and of persons present on university
			 property.
(d)
										Adopting a policy on harassment that is consistent with
			 and adheres strictly to its definition in section
			 3345.0211
			 of the Revised Code and providing guidelines in accordance with Ohio Revised
			 Code sections
			 3345.0211
			 to
			 3345.0214
			 of the Revised Code, known as the Forming Open and Robust University Minds Act
			 or the Forum Act.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-07 - Title IX policy

Current through all regulations passed and filed through July 1, 2024
The university complies with Title IX
				of the Educational Amendments of 1972, which prohibits any person in the United
				States from being discriminated against on the basis of sex in access to or
				participation in any educational program or activity receiving federal
				financial assistance. The university maintains Title IX grievance procedures
				for equitably addressing reports of sexual harassment, including sexual
				violence, that fall within the jurisdiction of Title IX. The university
				maintains other office for institutional equity procedures for addressing
				reports of discrimination, harassment, sexual violence and retaliation for
				addressing sex discrimination, that does not constitute sexual harassment
				prohibited by Title IX, and retaliation for exercising any rights secured by
				Title IX or this Title IX policy.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-08 - Anti-hazing policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
(1)
									Hazing is intolerable and has no place at Cleveland state
			 university (CSU), on college campuses or in communities across Ohio and the
			 nation. Cleveland state university is committed to student safety, support, and
			 success and is dedicated to preventing violence in all its forms. CSU therefore
			 affirms Collin's Law and adopts this policy pursuant to the Ohio Revised Code
			 as a means of addressing hazing in our community.
(2)
									Cleveland state
			 university prohibits hazing as defined in this policy and will not tolerate a
			 campus culture which allows hazing to occur. The university will investigate
			 and respond to all reports of hazing as outlined in this policy and assign
			 appropriate sanctions to ensure the health and wellbeing of CSU community
			 members.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-2 - Discrimination Policies › Section 3344-2-09 - Campus Free Speech Policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
Section 3345.0215 of the Revised
				Coderequires each public university in Ohio to adopt a policy on campus free
				speech that is consistent with and adheres to the principles set forth in
				section 3345.0215 of the Revised Code.
(B)
								Definitions as
			 used in this policy.
(1)
									"Faculty" or "faculty member" means any person, whether
			 or not the person is compensated by the university, and regardless of political
			 affiliation, who is tasked with providing scholarship, academic research, or
			 teaching. For purposes of this part, the term "faculty" includes tenured and
			 nontenured professors, adjunct professors, visiting professors, lecturers,
			 graduate student instructors, and those in comparable positions, however
			 titled. For purposes of this chapter, the term "faculty" does not include
			 persons whose primary responsibilities are administrative or
			 managerial.
(2)
									"Student" means any person who is enrolled on a
			 full-time or part-time basis at the university
(3)
									"Student group"
			 means an officially recognized group at the university, or a group seeking
			 official recognition, comprised of admitted students that receive, or are
			 seeking to receive, benefits through the university.
(4)
									"Free speech"
			 means speech, expression, or assemblies protected by the First Amendment to the
			 United States Constitution or Article 1, Sections 3 and 11 of the Ohio
			 Constitution, verbal or written.
(5)
									"Constitutional
			 time, place, and manner restrictions" means restrictions on the time, place,
			 and manner of free speech that do not violate the First Amendment to the United
			 States Constitution or Article 1, Sections 3 and 11 of the Ohio Constitution
			 that are reasonable, content- and viewpoint- neutral, narrowly tailored to
			 satisfy a significant institutional interest, and leave open ample alternative
			 channels for the communication of the information or message to its intended
			 audience.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-3 - University-Wide Guidelines for Naming Gift Opportunities › Section 3344-3-01 - Space, unit and entity naming

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
This rule sets forth university-wide policy for space, unit and
				entity naming at Cleveland state university ("CSU" or the "university").
(B) Definitions
(1) Funds:
(a) "Current use funds" means funds that are
			 intended to be spent in the current operating cycle.
(b) "Term use funds" means funds that are
			 intended to be spent in a specified period of time.
(c) "Endowment funds" means funds that are
			 invested and have been permanently restricted by the donor to be used in
			 perpetuity, with annual distributions to be used as prescribed by the
			 donor.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-6 - Technology Accessibility › Section 3344-6-01 - Electronic and information technology accessibility

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The purpose of this rule is to ensure
				that Cleveland state university complies with federal and state laws related to
				providing access to individuals with disabilities, such as the Americans with
				Disabilities Act of 1990 ("ADA"), the Rehabilitation Act of 1973, Ohio state
				law, and related regulations.
(B)
								Definitions
(1)
									"Accessible"
			 means that a person with a disability is afforded the opportunity to acquire
			 the same information, engage in the same interactions, and enjoy the same
			 services as a person without a disability with substantially equivalent ease of
			 use.
(2)
									"Electronic and information technology" or EIT includes
			 e-learning and information technology and any equipment or interconnected
			 system or subsystem of equipment that is used in the creation, conversion, or
			 duplication of data or information. The term electronic and information
			 technology includes, but is not limited to, the internet and intranet websites,
			 content delivered in digital form, electronic books and electronic book reading
			 systems, search engines and databases, learning management systems, classroom
			 technology and multimedia, personal response systems (e.g. "clickers"), and
			 office equipment such as classroom lecterns, copiers and fax machines. It also
			 includes any equipment or interconnected system or subsystem of equipment that
			 is used in the automatic acquisition, creation, storage, manipulation,
			 management, movement, control, display, switching, interchange, transmission,
			 or reception of data or information.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-01 - Purpose

Current through all regulations passed and filed through July 1, 2024
The purpose of this university e-mail policy ("policy") as a
				rule in the Administrative Code is to establish guidelines for use of
				university electronic mail ("university e-mail") and the associated rights and
				responsibilities of the users of official Cleveland state university ("CSU" or
				"university") e-mail accounts and facilities.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-02 - Basic policy

Current through all regulations passed and filed through July 1, 2024
(A) This rule applies to all uses and users
			 of university e-mail. Any user of university e-mail shall comply with all
			 provisions of this rule and also with all other applicable rules of the
			 Administrative Code, university policies, regulations, and procedures, and with
			 applicable local, state, and federal laws and regulations.
(B) Users of university e-mail whose actions
			 violate this rule or any other university policy or regulation may be subject
			 to revocation or limitation of e-mail privileges as well as other disciplinary
			 action or may be referred to the appropriate law enforcement agency and/or
			 regulatory authorities.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-03 - Access to e-mail

Current through all regulations passed and filed through July 1, 2024
(A) CSU provides university e-mail service
			 for legitimate university-related activities to faculty, students, staff, and
			 other individuals and entities granted e-mail privileges at CSU. The use of
			 university e-mail, like the use of any other university-provided resource and
			 university-related activity, is subject to the requirements of legal and
			 ethical behavior within the university community.
(B) A CSU employee e-mail account shall be
			 considered an official means for communicating university business and may, in
			 some cases, be the sole means of communication. Users are expected to read, and
			 shall be presumed to have received and read, all official CSU e-mail messages
			 sent to their CSU e-mail accounts. Users shall be aware that information sent
			 via e-mail or other written communication may be a public record. Furthermore,
			 e-mail transmissions may not be secure, and users shall exercise caution when
			 using e-mail services to communicate confidential or sensitive information.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-04 - CSU e-mail accounts

Current through all regulations passed and filed through July 1, 2024
(A) Information services and technology
			 ("IS&T") at CSU is the owner of the centralized e-mail directory and
			 provides for creation, management, and distribution of CSU e-mail accounts.
(B) Faculty and staff are not
			 permitted to automatically redirect their CSU e-mail account to a non-CSU
			 external (private) e-mail address/account (e.g. yahoo.com, gmail.com, mail.com,
			 etc.) Individual e-mail messages may be forwarded manually to a non-CSU
			 external (private) e-mail address/account. As a public institution of the state
			 of Ohio, CSU shall comply with the Ohio public records act, which provides that
			 an e-mail created by, received by, or coming under the jurisdiction of a public
			 office that serves to document the organization, functions, policies,
			 decisions, procedures, operations or other activities of the university, is a
			 public record. The university shall have access to its records and shall be
			 able to respond to public records requests under the Ohio public records act.
			 (See rule 3344-7-06 of the Administrative Code.)
(C) Students may forward their CSU e-mail
			 account to a non-CSU external (private) e-mail address/account, but any
			 student-user who does so expressly assumes all responsibility for delivery
			 beyond the @csuohio.edu domain.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-05 - Acceptable use

Current through all regulations passed and filed through July 1, 2024
(A) CSU provides university e-mail services
			 for activities and associated administrative functions supporting its mission
			 of learning, discovery, and engagement. Although reasonable personal use of
			 university e-mail by faculty and staff is permitted, university e-mail should
			 be used primarily for university-related educational and administrative
			 purposes. Any use of university e-mail that interferes with university
			 activities and functions or violates rules of the Administrative Code or
			 university policy shall be deemed an inappropriate use of university e-mail.
(B) CSU assumes no responsibility
			 for the loss or recovery of personal files or e-mails. Employees are advised
			 that they may not have access to CSU e-mail when they are no longer employed
			 with the university and, thus, could lose access to personal e-mail messages in
			 CSU's e-mail system.
(C) Rules and
			 regulations that apply to other forms of communications at the university also
			 apply to e-mail. In addition, the following specific actions and uses of
			 university e-mail are improper:
(1)
			 Concealment or misrepresentation of names or affiliations in e-mail messages.
(2) Alteration of source or
			 destination address of e-mail messages.
(3) Use of e-mail for commercial or private
			 business purposes.
(4) Use of
			 e-mail to harass or threaten other individuals.
(5) Use of e-mail that violates copyright,
			 libel, or defamation laws.
(6) Use
			 of e-mail that violates the code of student conduct or
			 discrimination/harassment rules.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-06 - Public record and privacy

Current through all regulations passed and filed through July 1, 2024
(A) Any work-related e-mail sent by a faculty
			 member or staff from CSU or residing on CSU e-mail servers may be considered a
			 public record under the Ohio public records act and may be subject to
			 disclosure. (Refer to "public record" as defined in section
			 149.43
			 of the Revised Code)
(B) CSU does
			 not monitor the content of e-mail as a routine business practice. The
			 university reserves the right to inspect, copy, store, or disclose the contents
			 of e-mail messages when:
(1) Required to
			 comply with the law;
(2) Ordered
			 to do so by a court of law;
(3)
			 Ordered to do so pursuant to a subpoena or other legally enforceable
			 order;
(4) The e-mail or computer
			 file is a "public record" as defined in section
			 149.43
			 of the Revised Code and once CSU receives a valid public records request, CSU
			 shall search computer and e-mail files, as required by the public records law.
			 The faculty or staff member shall be informed, in advance, of such a
			 search;
(5) The university has
			 reasonable cause to believe that a "litigation hold" is necessary based upon
			 knowledge of university office of general counsel of the presentment of a claim
			 or of a potential cause of action which has an impact on the university;
(6) In the normal operation and
			 maintenance of the university's computer facilities, staff of the information
			 services and technology department (or their staff analogues in other units of
			 the university) inadvertently open or otherwise briefly access an e-mail
			 message or computer file;
(7)
			 Emergency entry is necessary to preserve the integrity of the university's
			 computer and network facilities or to preserve public health and safety;
(8) Co-workers and/or supervisors
			 need to access an employee's e-mail account used for university business when
			 that employee is absent or unavailable; or
(9) The university has reasonable cause to
			 believe that there has been a violation of the law or university policy.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-07 - Mass e-mail messages

Current through all regulations passed and filed through July 1, 2024
(A) A "mass e-mail" is defined as an e-mail
			 addressed to all CSU e-mail accounts, or to one or more of the following
			 groups: all faculty, all staff, and/or all students. It is important to note
			 that sending a message to members of a club, organization, a group of students
			 or a department or college's staff does not constitute a mass e-mailing.
(B) The CSU e-mail system provides
			 the capability to communicate rapidly and widely to internal audiences through
			 mass or broadcast e-mail. Many consider the use of mass e-mails as spam, so
			 this method of communication shall be used carefully and conservatively to
			 maximize the impact of important messages.
(C) It is strongly recommended that before
			 choosing a mass e-mail transmission, an employee, a department or campus
			 organization shall first consider using the university's weekly electronic
			 bulletin to distribute electronic messages widely. Once a week, the university
			 posts a message to a web-accessible bulletin board and distributes it at least
			 once in a mass mail digest to students, faculty or staff, or to all three
			 groups.
(D) Mass e-mails shall
			 only be used to communicate information that affects a large number of faculty,
			 staff, and/or students.
(E) All
			 mass e-mails shall first be approved at the university vice-presidential level.
			 Thereafter, approved mass e-mails shall be forwarded to the "IS&T" help
			 desk at help.desk@csuohio.edu.
(F)
			 Mass e-mail content guidelines:
(1)
			 Crisis/urgent/emergency announcements such as threats to safety, natural
			 disaster alert, mechanical failures, weather closures or delays, crime alerts,
			 and computer virus alerts.
(2)
			 Strategic messages from the president, provost or vice president.
(3) Administrative announcements of
			 campus-wide importance that are time critical.
(4) Major announcements: major events such as
			 the naming of a new president, vice-president, provost or dean; and major
			 sports announcements such as NCAA tournament appearances.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-08 - E-mail retention and disposal

Current through all regulations passed and filed through July 1, 2024
(A) E-mail stored on official university
			 systems will generally be preserved for no longer than thirty days after
			 deletion by the e-mail user. Log files associated with e-mail messages, which
			 provide a record of actual e-mail transactions, but not the e-mail content, are
			 generally preserved for no longer than ninety days.
(B) E-mail users storing messages on CSU
			 servers often have the capability to "archive" e-mail items to files. This
			 effectively allows users to save any e-mail messages for any length of time.
			 The automatic retention and disposal timeframes set forth in paragraph (A) of
			 rule 3344-7-09 of the Administrative Code do not apply to e-mail archives and
			 backups done manually by users.
(C)
			 Students may, at their discretion, configure their official CSU e-mail accounts
			 to forward all e-mail to an external e-mail address. Forwarding to an external
			 address prevents messages from being stored on CSU mail servers, but a record
			 of the forwarding transaction is stored in university system logs.
(D) Faculty and staff e-mail correspondence
			 and associated documents sent as attachments may be considered official
			 university records, and, as such, may need to be retained longer than the
			 default e-mail retention and disposal. It is the responsibility of the sender
			 and recipient of these e-mail messages to determine the required retention
			 period, to comply with applicable rules of the Administrative Code and with
			 university policies and procedures regarding record retention, and to preserve
			 these e-mail records either electronically or in printed form with all of the
			 associated header and transmission information. (Refer to the university's
			 record retention program manual for more information.)
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-09 - Continuance of e-mail after separation from the university

Current through all regulations passed and filed through July 1, 2024
(A) For students
			 separating from the university through graduation or other reasons, e-mail
			 accounts/addresses remain active indefinitely, but students are required to
			 forward their account to a non-CSU external (private) e-mail account.
(B) University e-mail privileges shall be
			 terminated immediately for any student who is expelled from the university.
(C) E-mail privileges may be
			 terminated immediately for an employee who separates employment from the
			 university but who does not have associate of the university status.
(D) Faculty and staff members retiring from
			 the university who have emeritus or associate of the university status will
			 have university e-mail service available to them indefinitely, unless they
			 request to have the service discontinued.
(E) Faculty who leave the university before
			 retirement may retain their e-mail account and e-mail forwarding for one year
			 from the end of the last term in which they taught. This also applies to
			 adjunct faculty members who teach one course per year, usually in the same
			 term.
(F) Some employees have more
			 than one affiliation with the university. A faculty member may also be an
			 alumnus, a staff member may be a student, a staff member may be a part-time
			 faculty member, etc. An employee with multiple roles will receive the account
			 status that gives the individual the maximum benefits, unless CSU, in its sole
			 discretion, determines otherwise.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-7 - University Email › Section 3344-7-10 - Disposition of personal e-mail on the university's e-mail system after an employee, current student or retiree's death

Current through all regulations passed and filed through July 1, 2024
(A) Except for CSU e-mail accounts assigned
			 to students, all e-mail messages contained in an e-mail account provided by the
			 university are the property of the university and, therefore, the taxpayers of
			 the state of Ohio. As such, they are subject to the requirements of the Ohio
			 public records act and the university's records retention program and may not
			 be available to an employee or retiree's estate after death.
(B) Requests for the e-mail of a deceased
			 student shall be considered when accompanied by a notarized statement from the
			 executor, administrator, or next of kin of the deceased approving the release
			 of the e-mails.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-8 - Administrative data policy on Electronic Signatures › Section 3344-8-01 - Electronic signatures

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The purpose of this rule is to
				establish parameters for the use and acceptance of electronic
				signatures.
(B)
								Policy
(1)
									The university may use and accept electronic signatures
			 for any transaction when such use and acceptance has been approved by the
			 appropriate vice president. For example:
(a)
										Students may use
			 electronic signatures to authorize all designated internal records and
			 transactions. Examples include, but are not limited to:
(i)
											Registering for
			 courses;
(ii)
											Accepting financial aid awards;
(iii)
											Paying student
			 bills; and
(iv)
											Obtaining unofficial transcripts.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-8 - Administrative data policy on Electronic Signatures › Section 3344-8-02 - Administrative data policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
(1) Information maintained by Cleveland state
			 university is a vital asset that shall be available to all employees who have a
			 legitimate need for it. The university is the owner of all administrative data
			 with individual units or departments having stewardship responsibilities for
			 portions of that data. The university intends that the volume of freely
			 accessible data be as great as possible while recognizing the university's
			 responsibility toward the security of data.
(2) The university expressly forbids the use
			 of administrative data for anything but the conduct of university business.
			 Employees accessing data shall observe requirements for confidentiality and
			 privacy, shall comply with protection and control procedures, and shall
			 accurately present the data in any use.
(3) The university determines levels of
			 access to administrative data according to principles drawn from various
			 sources. State and federal law provides clear description of some types of
			 information to which access shall be restricted.
(4) This policy is for the internal use of
			 information for employees at Cleveland state university. External requests for
			 information are handled in accordance with the Ohio Public Records
			 Act.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-11 - Appointment of Leadership › Section 3344-11-01 - Faculty personnel policies

Current through all regulations passed and filed through July 1, 2024
(A) (Approved November 13, 1974; effective
			 February 1, 1975; amended May 24, 1988, September 26, 1997, December 6, 2000,
			 February 21, 2001, October 24, 2001, February 27, 2002, June 25, 2003, April
			 28, 2004, May 26, 2004, May 20, 2005, September 20, 2007, April 11, 2008,
			 September 12, 2008, October 23, 2008, June 22, 2009, February 16, 2010, June
			 28, 2011, April 11, 2012, and May 20, 2013).
(B) The following personnel policies and
			 bylaws apply to members of the bargaining unit only insofar as they deal with
			 areas not covered by the Cleveland state university-American association of
			 university professors ("CSU-AAUP") bargaining agreement currently in effect. In
			 any case in which there is a conflict between these policies and the collective
			 bargaining agreement, the collective bargaining agreement shall supersede.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-11 - Appointment of Leadership › Section 3344-11-06 - Sanction and dismissal procedures (non-bargaining unit members only)

Current through all regulations passed and filed through July 1, 2024
(A) Sanction
			 procedures.
If the chief academic officer of the university believes that
				the conduct of a faculty member, although not constituting adequate cause for
				dismissal, is sufficient to justify sanction short of dismissal, such as
				suspension of service for a stated period or a formal letter of reprimand in a
				permanent file, then the chief academic officer may initiate a procedure to
				impose such a sanction.
(1) Sanction
			 of a faculty member for just cause shall occur only because of:
(a) Demonstrated incompetence or dishonesty
			 in teaching or scholarship; or
(b)
			 Manifest neglect of duty; or
(c)
			 Personal conduct that substantially impairs the individual's fulfillment of
			 their institutional responsibilities (see rule
			 3344-11-14 of the Administrative
			 Code), including but not limited to drug or alcohol abuse; trafficking in
			 illegal drugs; and sexual, ethnic, racial, or religious harassment.