reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 1 - GENERAL PROVISIONS › Section 260:25-21-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
In addition to terms defined in 260:25-1-2, the following
					 words and terms, when used in this Part, shall have the following meaning,
					 unless the context clearly indicates otherwise:
"Care-giving resources"
means qualified
					 professionals in the public- and private-sectors which offer corrective help
					 with medical, mental health, emotional marital, familial, financial, or other
					 personal problems.
"EAP"
means the State Employee Assistance
					 Program within the Human Capital Management Division, and employee assistance
					 programs established by individual state agencies.
"EAP professional"
means an individual who
					 provides assessment, referral, consultation, and problem resolution assistance
					 through the EAP to employees and family members seeking corrective help with
					 medical or mental health problems, including alcohol or drug abuse and
					 emotional, marital, familial, financial or other personal problems.
"EAP services"
means assessment and referral
					 assistance with medical and mental health problems, including alcohol or drug
					 abuse and emotional, marital, familial, financial or other personal
					 problems.
"EAP staff"
means an individual who provides
					 administrative support to an EAP professional.
"Employee"
means any employee of the executive,
					 legislative, and judicial branches of state government.
"Family members"
means members of an employee's
					 immediate family, including spouse, children, parents, grandparents, siblings,
					 and others whose involvement is necessary to resolve the personal problem(s)
					 adversely affecting the employee's job performance.
"Participant"
means an employee or family
					 member who is referred to or who consults with the EAP.
"Referral"
means an Appointing Authority,
					 supervisor, or other authorized personnel informing an employee of the services
					 and policies of the EAP.
"Threat of violence"
means a written, verbal,
					 electronic, or behavioral message that, either explicitly or implicitly,
					 communicates the intent to inflict, or cause to be inflicted, physical harm to
					 persons or property.
"Violence"
means physical harm or attempted
					 physical harm to persons or property.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 1 - GENERAL PROVISIONS › Section 260:25-21-3 - EAP policy

Current through Vol. 41, No. 20, July 1, 2024
(a) The EAP is
				  designed to:
(1) Help employees overcome
				  personal problems on a confidential, professional, and humane basis, without
				  jeopardizing the employee's job, and
(2) Secure for employees a continuum of
				  services, from prevention to treatment to reintegration.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 1 - GENERAL PROVISIONS › Section 260:25-21-5 - EAP records

Current through Vol. 41, No. 20, July 1, 2024
(a) Records and
				  information that relate to participation by an employee or family member in the
				  EAP shall be confidential except as provided in Subsection (b) of this Section
				  [N]either the records nor the testimony of an Employee Assistance Program
				  professional shall be subject to subpoena unless a participant poses a threat
				  to deliberately harm the participant or others.[74:840-2.10(D)]
(b) EAP staff and EAP professionals may have
				  access to EAP records within their agency as necessary to perform the duties
				  and responsibilities of their job. EAP staff and EAP professionals may disclose
				  confidential information relating to a participant under the following
				  circumstances:
(1) The participant consents
				  in writing to the release of information;
(2) The participant's employing agency
				  requests verification of an employee's appointment with an EAP professional for
				  the purpose of granting authorized absence according to 260:25-21-7. The
				  disclosure shall be limited to the date and time of the employee's appointment
				  with the EAP professional;
(3) The
				  EAP professional determines that the participant poses a threat to deliberately
				  harm the participant or others [74:840-2.10(D)];
(4) There is reason to believe that a child
				  under the age of eighteen (18) years has had physical injury or injuries
				  inflicted upon the child by other than accidental means where the injury
				  appears to have been caused as a result of physical abuse, sexual abuse, or
				  neglect [10:7103(A)];
(5) There is
				  reason to believe that a vulnerable adult is suffering from abuse, neglect, or
				  financial exploitation [43A:10-104(A)];
(6) A court of competent jurisdiction orders
				  the inspection, release, or disclosure of confidential information.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 1 - GENERAL PROVISIONS › Section 260:25-21-7 - EAP-related absences from work

Current through Vol. 41, No. 20, July 1, 2024
(a) An
				  Appointing Authority may establish a policy permitting employees to consult
				  with an EAP professional without loss of pay or accumulated leave. Except as
				  otherwise provided by law and the Merit Rules, the Appointing Authority must
				  apply the policy uniformly to all employees. At the request of the employee's
				  agency, EAP staff shall verify to the employing agency the date and time of an
				  employee's appointment with an EAP professional in connection with this
				  policy.
(b) An employee may request
				  sick or annual leave to consult with an EAP professional.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 1 - GENERAL PROVISIONS › Section 260:25-21-9 - Employee participation in the EAP

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  An employee may be referred to the EAP by his or her supervisor, Appointing
				  Authority, or other authorized personnel, or may contact the EAP without a
				  referral.
(b) No employee shall
				  prevent another employee from contacting the EAP.
(c) Appointing Authorities shall inform all
				  employees of services provided by the EAP and shall distribute EAP-related
				  materials to employees at the request of the EAP. Appointing Authorities may
				  refer any employee to the EAP whose personal problems are having a negative
				  impact on job performance, including employees who test positive for drug or
				  alcohol use and employees who commit acts or threats of violence in the
				  workplace.
(d) An employee shall
				  not be disciplined or otherwise prejudiced in his or her employment by
				  participating in or requesting assessment and referral assistance from the EAP
				  in resolving personal problems. However, nothing in this Subchapter shall be
				  construed to conflict with an appointing authority's responsibility and
				  authority to maintain discipline or to take disciplinary measures against
				  employees for misconduct or unacceptable performance. Further, participation or
				  non-participation in any state employee assistance program shall not excuse an
				  employee from discipline or otherwise affect the terms and conditions of such
				  employee's employment status or opportunities for advancement with the state
				  [74:840-2.10(E)].
(e) Participation
				  in the EAP shall be on a voluntary basis [74:840-2.10(A)], except where
				  participation is required by other state or federal law.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 3 - STATE EMPLOYEE DEBRIEFING AND COUNSELING SERVICES › Section 260:25-21-10 - Purpose and scope

Current through Vol. 41, No. 20, July 1, 2024
(a) The purpose of
				  the rules in this part is to implement the provisions of Section 840-2.10a of
				  the Oklahoma Personnel Act which pertains to debriefing and counseling services
				  provided to employees who are affected by violent or traumatic events that
				  occur in the workplace of the following agencies:
(1) The Department of Human
				  Services;
(2) The Department of
				  Mental Health and Substance Abuse;
(3) The Department of Corrections;
(4) The Department of Transportation;
				  and
(5) The Office of Juvenile
				  Affairs.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 3 - STATE EMPLOYEE DEBRIEFING AND COUNSELING SERVICES › Section 260:25-21-11 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
In addition to the terms defined in 260:25-1-2, the
					 following words and terms, when used in Part 2 of this Subchapter, shall have
					 the following meaning unless the context clearly indicates otherwise.
"Line of Duty Deaths"
means death of an
					 employee during the course of performing their duties and responsibilities
					 while employed with an agency identified in 260:25-21-10.
"Violent or Traumatic Event"
means, including
					 but not limited to, physical assault or threat of assault of a serious nature;
					 sexual assault, hostage incident, incident causing serious injury/death to a
					 person; suicide/suicide attempt of an employee; accident resulting in serious
					 injury or death of an employee; line of duty deaths; significant events
					 involving children; disasters.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 21 - Employee Assistance Program › Part 3 - STATE EMPLOYEE DEBRIEFING AND COUNSELING SERVICES › Section 260:25-21-12 - Employee participation

Current through Vol. 41, No. 20, July 1, 2024
The participation in debriefing and counseling services
					 shall be on a voluntary basis, except where participation is required by other
					 state or federal law or at the discretion of the Appointing Authority due to a
					 public health, safety and environment concern.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-23-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of the rules in this Subchapter is to establish
					 an on-the-job employee performance recognition program that encourages
					 outstanding job performance and productivity, promotes excellence in job
					 performance, and provides recognition for work units with exceptional
					 performance.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-23-3 - Employee performance recognition programs

Current through Vol. 41, No. 20, July 1, 2024
(a) At the discretion of the Appointing
				  Authority, agencies may establish employee performance recognition programs to
				  recognize individual employees or work units with exceptional job performance
				  records or for other significant contributions to the agency. Agencies may not
				  request additional funding from the Legislature in order to fund employee
				  performance recognition programs.
(b) Recognition awards may consist of
				  distinctive wearing apparel, service pins, plaques, writing pens, or other
				  awards. The value of recognition awards may not exceed $150.00 per recognized
				  employee each fiscal year.
(c) In
				  addition to the recognition awards as provided in Subsection (b), agencies may
				  provide cash awards to recognize outstanding performance in the workplace by
				  the employees of the agency. Cash awards may not exceed $500.00 per recognized
				  employee each fiscal year.
(d) The
				  awards authorized in this Section may be presented at a formal or informal
				  ceremony, banquet, or reception, the cost of which may be funded from monies
				  available in the agency's operating funds. [74:4121]B
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
This Chapter establishes policies and procedures to
					 administer the Oklahoma State Employees' Direct Deposit Act, Section
					 292.10 et
					 seq. of Title 74 of the Oklahoma Statutes. The rules in this Chapter are not
					 intended to replace or conflict with other laws and rules, such as Section
					 840.23 of
					 Title 74 of the Oklahoma Statutes, which governs procedures for recovery of
					 overpayments.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this Chapter,
					 shall have the following meaning unless the context clearly indicates
					 otherwise:
"Act"
means the Oklahoma State Employees'
					 Direct Deposit Act, Section
					 292.10 et
					 seq. of Title 74 of the Oklahoma Statutes.
"Administrator"
means the Administrator of the
					 Human Capital Management Division of the Office of Management and Enterprise
					 Services.
" Direct Deposit Authorization form"
means a
					 form voluntarily completed by a state employee to provide enrollment or
					 termination information for the direct deposit system and to authorize the use
					 of electronic funds transfer for payroll warrants.
"Banking day"
means a
day on which a
					 bank is open to the public for carrying on substantially all of its banking
					 functions
[12A:4-104].
"Day"
means a calendar day.
"Direct deposit system"
shall mean a
					 method of electronically transferring a payroll
[warrant]
for
					 an eligible employee whereby the employee agrees to an electronic transfer of
					 any payroll
[warrant]
to a financial institution
[74:292.11(1)].
"Electronic funds transfer "
and
"EFT"
means transferring an employee's net pay directly into the
					 employee's financial institution account electronically rather than issuing pay
					 warrants.
"Employee"
means any person in the classified,
					 unclassified or exempt service of any employer [74:292.11(2)].
"Employer"
means any
					 state agency, board, commission, department, institution, authority, officer,
					 bureau, council, office, the Oklahoma State Regents for Higher Education or any
					 institution under the authority of the State Regents for Higher Education, or
					 other entity created by the Oklahoma Constitution. "Employer" shall not include
					 any school district or political subdivision of this state
[74:292.11(3)].
"Participant"
means a person who is
					 participating in the direct deposit system.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-3 - Participation mandatory

Current through Vol. 41, No. 20, July 1, 2024
(a) Employees hired
				  after December 31, 2004, shall participate in the direct deposit system. At the
				  time the employee enters on duty, the employee shall identify a financial
				  institution that will serve as a personal depository agent for the employee
				  [74:292.12(A)(1)].
(b) Employees
				  hired before December 31, 2004, shall participate in the direct deposit system.
				  No later than June 30, 2007, each employee hired before December 31, 2004, who
				  is not a participant in the direct deposit system, shall identify a financial
				  institution that will serve as a personal depository agent for the employee
				  [74:292.12(A)(2)].
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-4 - Exceptions to participation

Current through Vol. 41, No. 20, July 1, 2024
(a) An
				  employer may waive participation in the direct deposit system for temporary,
				  seasonal or student employees.
(b)
				  An employee may submit a written application to his employer that identifies
				  extraordinary needs or circumstances that would prevent the employee from
				  participating in the direct deposit system. If deemed appropriate, the employer
				  may waive participation in the direct deposit system for that employee. The
				  employer may require periodic review of the extraordinary needs and
				  circumstances of its employees granted exceptions to determine whether or not
				  continued exemption is warranted.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-5 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-6 - Responsibility of employers

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				  employers shall offer direct deposit to any eligible employees
				  [74:292.12(C)].
(b) All employers
				  shall distribute and make available to employees information about the direct
				  deposit system and direct deposit authorization forms.
(c) Employers receiving individual " earning
				  statements " showing a record of earnings shall provide them to employees in
				  the direct deposit system instead of payroll warrants.
(d) Employers that do not use the OMES
				  payroll accounting system shall provide a direct deposit service for their
				  employees. The service shall agree with the Act and this Subchapter. It shall
				  include the use of an direct deposit authorization form like the form described
				  in Section 260:25- 25 -14 and approved by HCM. The rules in this Chapter do not
				  require revision of any direct deposit authorization form in effect before
				  January 1, 1992, that substantially agrees with 260:25- 25 -14.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-7 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-8 - Participating financial institutions

Current through Vol. 41, No. 20, July 1, 2024
An employee may select any financial institution that
					 participates in commercial direct deposits to receive his or her net pay
					 through electronic funds transfer.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-9 - Service charge prohibited

Current through Vol. 41, No. 20, July 1, 2024
No one shall require an employee in the direct deposit
					 system to pay a service charge for participating that reduces the net amount of
					 the employee's salary deposited [74:292.12(A)].
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-10 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-11 - Payroll date not affected

Current through Vol. 41, No. 20, July 1, 2024
An employee's participation in the direct deposit system
					 shall not affect the employee's payroll date and frequency of payment unless
					 the employee is on the supplemental payroll. If a participating employee is on
					 supplemental payroll, the employee's payroll date may be delayed by 3 banking
					 days.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-12 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-13 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-14 - Forms and Instructions

Current through Vol. 41, No. 20, July 1, 2024
(a) The direct
				  deposit authorization shall be used by the employee to authorize:
(1) deposit of his or her payroll warrant in
				  a specified checking or savings account in the financial institution of his or
				  her choice through electronic funds transfer;
(2) the specified financial institution to
				  make a credit entry to the specified account;
(3) the state of Oklahoma to direct the
				  financial institution to return any moneys that are deposited in the employee's
				  account to which the employee is not entitled;
(4) changes in his or her enrollment
				  information;
(5) termination of the
				  direct deposit of his or her payroll warrant; and
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-15 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-16 - Procedures for direct deposit enrollment and changes

Current through Vol. 41, No. 20, July 1, 2024
(a) Procedures for employees under the Office
				  of Management and Enterprise Services payroll accounting system. To authorize
				  direct deposit, employees under the Office of Management and Enterprise
				  Services payroll accounting system, or its successor, shall file a properly
				  completed automatic deposit transmittal form. An employee shall file this form
				  30 days before the desired effective date of the first electronic funds
				  transfer, change or termination. The employee shall attach the form to an
				  official document from the financial institution. (For example, an employee may
				  attach a blank check with the word "VOID" printed across it.) The official
				  document shall show the financial institution's FedACH routing number and
				  employee's deposit account number.
(b) Procedures for employees not under the
				  Office of Management and Enterprise Services payroll accounting system.
				  Employees of agencies not under the Office of Management and Enterprise
				  Services payroll accounting system shall complete and submit automatic deposit
				  transmittal forms according to the instructions of their employers.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-17 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 23 - Employee Recognition › Part 1 - GENERAL PROVISIONS › Section 260:25-25-18 - Warrant to replace returned direct deposit

Current through Vol. 41, No. 20, July 1, 2024
If a financial institution returns a direct deposit, OSF
					 (or the employer, if the employer does not pay through OSF) shall issue a
					 clearing account voucher to the employee for the amount of the returned
					 deposit.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
This Chapter establishes policies and procedures to
					 administer the Oklahoma State Employees' Direct Deposit Act, Section
					 292.10 et seq. of Title 74 of the
					 Oklahoma Statutes. The rules in this Chapter are not intended to replace or
					 conflict with other laws and rules, such as Section
					 840.23 of Title 74 of the Oklahoma
					 Statutes, which governs procedures for recovery of
					 overpayments.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this Chapter,
					 shall have the following meaning unless the context clearly indicates
					 otherwise:
"Act"
means the Oklahoma State Employees'
					 Direct Deposit Act, Section
					 292.10 et seq. of Title 74 of the
					 Oklahoma Statutes.
"Administrator"
means the Administrator of
					 the Human Capital Management Division of the Office of Management and
					 Enterprise Services.
"Direct Deposit Authorization form"
means a
					 form voluntarily completed by a state employee to provide enrollment or
					 termination information for the direct deposit system and to authorize the use
					 of electronic funds transfer for payroll warrants.
"Banking day"
means a
day on which a
					 bank is open to the public for carrying on substantially all of its banking
					 functions
[12A:4-104].
"Day"
means a calendar day.
"Direct deposit system"
shall mean a
					 method of electronically transferring a payroll
[warrant]
for
					 an eligible employee whereby the employee agrees to an electronic transfer of
					 any payroll
[warrant]
to a financial institution
[74:292.11(1)].
"Electronic funds transfer "
and
"EFT
					 "
means transferring an employee's net pay directly into the employee's
					 financial institution account electronically rather than issuing pay
					 warrants.
"Employee"
means any person in the
					 classified, unclassified or exempt service of any employer
					 [74:292.11(2)].
"Employer"
means any
					 state agency, board, commission, department, institution, authority, officer,
					 bureau, council, office, the Oklahoma State Regents for Higher Education or any
					 institution under the authority of the State Regents for Higher Education, or
					 other entity created by the Oklahoma Constitution. "Employer" shall not include
					 any school district or political subdivision of this state
[74:292.11(3)].
"Participant"
means a person who is
					 participating in the direct deposit system.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-3 - Participation mandatory

Current through Vol. 41, No. 20, July 1, 2024
(a) Employees hired
				  after December 31, 2004, shall participate in the direct deposit system. At the
				  time the employee enters on duty, the employee shall identify a financial
				  institution that will serve as a personal depository agent for the employee
				  [74:292.12(A)(1)].
(b) Employees
				  hired before December 31, 2004, shall participate in the direct deposit system.
				  No later than June 30, 2007, each employee hired before December 31, 2004, who
				  is not a participant in the direct deposit system, shall identify a financial
				  institution that will serve as a personal depository agent for the employee
				  [74:292.12(A)(2)].
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-4 - Exceptions to participation

Current through Vol. 41, No. 20, July 1, 2024
(a) An
				  employer may waive participation in the direct deposit system for temporary,
				  seasonal or student employees.
(b)
				  An employee may submit a written application to his employer that identifies
				  extraordinary needs or circumstances that would prevent the employee from
				  participating in the direct deposit system. If deemed appropriate, the employer
				  may waive participation in the direct deposit system for that employee. The
				  employer may require periodic review of the extraordinary needs and
				  circumstances of its employees granted exceptions to determine whether or not
				  continued exemption is warranted.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-6 - Responsibility of employers

Current through Vol. 41, No. 20, July 1, 2024
(a) All employers shall offer direct deposit
				  to any eligible employees [74:292.12(C)].
(b) All employers shall distribute and make
				  available to employees information about the direct deposit system and direct
				  deposit authorization forms.
(c)
				  Employers receiving individual "earning statements" showing a record of
				  earnings shall provide them to employees in the direct deposit system instead
				  of payroll warrants.
(d) Employers
				  that do not use the OMES payroll accounting system shall provide a direct
				  deposit service for their employees. The service shall agree with the Act and
				  this Subchapter. It shall include the use of an direct deposit authorization
				  form like the form described in Section
				  260:25-25-14 and approved by HCM.
				  The rules in this Chapter do not require revision of any direct deposit
				  authorization form in effect before January 1, 1992, that substantially agrees
				  with 260:25-25-14.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-6 - Responsibility of employers

Current through Vol. 41, No. 20, July 1, 2024
(a) All employers shall offer direct deposit
				  to any eligible employees [74:292.12(C)].
(b) All employers shall distribute and make
				  available to employees information about the direct deposit system and direct
				  deposit authorization forms.
(c)
				  Employers receiving individual "earning statements" showing a record of
				  earnings shall provide them to employees in the direct deposit system instead
				  of payroll warrants.
(d) Employers
				  that do not use the OMES payroll accounting system shall provide a direct
				  deposit service for their employees. The service shall agree with the Act and
				  this Subchapter. It shall include the use of a direct deposit authorization
				  form like the form described in Section
				  260:25-25-14. The rules in this
				  Chapter do not require revision of any direct deposit authorization form in
				  effect before January 1, 1992, that substantially agrees with
				  260:25-25-14.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-8 - Participating financial institutions

Current through Vol. 41, No. 20, July 1, 2024
An employee may select any financial institution that
					 participates in commercial direct deposits to receive his or her net pay
					 through electronic funds transfer.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-9 - Service charge prohibited

Current through Vol. 41, No. 20, July 1, 2024
No one shall require an employee in the direct deposit
					 system to pay a service charge for participating that reduces the net amount of
					 the employee's salary deposited [74:292.12(A)].
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-11 - Payroll date not affected

Current through Vol. 41, No. 20, July 1, 2024
An employee's participation in the direct deposit system
					 shall not affect the employee's payroll date and frequency of payment unless
					 the employee is on the supplemental payroll. If a participating employee is on
					 supplemental payroll, the employee's payroll date may be delayed by 3 banking
					 days.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-11 - Payroll date not affected

Current through Vol. 41, No. 20, July 1, 2024
An employee's participation in the direct deposit system
					 shall not affect the employee's payroll date and frequency of
					 payment.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-14 - Forms and Instructions

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  direct deposit authorization shall be used by the employee to authorize:
(1) deposit of his or her payroll warrant in
				  a specified checking or savings account in the financial institution of his or
				  her choice through electronic funds transfer;
(2) the specified financial institution to
				  make a credit entry to the specified account;
(3) the state of Oklahoma to direct the
				  financial institution to return any moneys that are deposited in the employee's
				  account to which the employee is not entitled;
(4) changes in his or her enrollment
				  information;
(5) termination of the
				  direct deposit of his or her payroll warrant; and
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-14 - Forms and instructions

Current through Vol. 41, No. 20, July 1, 2024
(a) The direct
				  deposit authorization form may be used by the employee to authorize:
(1) deposit of his or her payroll warrant in
				  a specified checking or savings account in the financial institution of his or
				  her choice through electronic funds transfer;
(2) the specified financial institution to
				  make a credit entry to the specified account;
(3) the state of Oklahoma to direct the
				  financial institution to return any moneys that are deposited in the employee's
				  account to which the employee is not entitled;
(4) changes in his or her enrollment
				  information;
(5) termination of the
				  direct deposit of his or her payroll warrant; and
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-16 - Procedures for direct deposit enrollment and changes

Current through Vol. 41, No. 20, July 1, 2024
(a) Procedures for employees under the Office
				  of Management and Enterprise Services payroll accounting system. To authorize
				  direct deposit, employees under the Office of Management and Enterprise
				  Services payroll accounting system, or its successor, shall file a properly
				  completed automatic deposit transmittal form. An employee shall file this form
				  30 days before the desired effective date of the first electronic funds
				  transfer, change or termination. The employee shall attach the form to an
				  official document from the financial institution. (For example, an employee may
				  attach a blank check with the word "VOID" printed across it.) The official
				  document shall show the financial institution's FedACH routing number and
				  employee's deposit account number.
(b) Procedures for employees not under the
				  Office of Management and Enterprise Services payroll accounting system.
				  Employees of agencies not under the Office of Management and Enterprise
				  Services payroll accounting system shall complete and submit automatic deposit
				  transmittal forms according to the instructions of their
				  employers.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-16 - Procedures for direct deposit enrollment and changes

Current through Vol. 41, No. 20, July 1, 2024
(a) Procedures for employees under the Office
				  of Management and Enterprise Services payroll accounting system. To authorize
				  direct deposit, employees under the Office of Management and Enterprise
				  Services payroll accounting system, or its successor, shall enter the specific
				  financial institution and checking or savings account information directly into
				  the system. Employers may make exceptions to employee direct entry into the
				  system. A completed direct deposit authorization form shall then be provided to
				  the employer for entry into the system. The employee shall attach the form to
				  an official document from the financial institution. (For example, an employee
				  may attach a blank check with the word "VOID" printed across it.) The official
				  document shall show the financial institution's FedACH routing number and
				  employee's deposit account number. An employee shall directly enter banking
				  information into the system or provide the completed form to the employer prior
				  to the employer's deadline for the desired effective date of the first
				  electronic funds transfer, change or termination.
(b) Procedures for employees not under the
				  Office of Management and Enterprise Services payroll accounting system.
				  Employees of agencies not under the Office of Management and Enterprise
				  Services payroll accounting system shall complete and submit automatic deposit
				  transmittal forms according to the instructions of their employers.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-18 - Warrant to replace returned direct deposit

Current through Vol. 41, No. 20, July 1, 2024
If a financial institution returns a direct deposit, OSF
					 (or the employer, if the employer does not pay through OSF) shall issue a
					 clearing account voucher to the employee for the amount of the returned
					 deposit.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 1 - GENERAL PROVISIONS › Section 260:25-25-18 - Warrant to replace returned direct deposit

Current through Vol. 41, No. 20, July 1, 2024
If a financial institution returns a direct deposit, OMES
					 (or the employer, if the employer does not pay through OMES) shall issue a
					 clearing account voucher to the employee for the amount of the returned
					 deposit.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-31 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purposes of the rules in this Subchapter are to provide
					 information about:
(1) how people can
				  get information about the direct deposit system from HCM and how they can make
				  submissions to HCM;
(2) HCM's
				  policies for inspection and release of direct deposit records;
(3) HCM's policies for handling complaints
				  about the direct deposit system.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-32 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-33 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-34 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-35 - Communication with HCM

Current through Vol. 41, No. 20, July 1, 2024
Section 260:25-29-12 describes how to communicate with HCM
					 about the direct deposit program. People should direct communications to the
					 attention of the Oklahoma State Employees' Direct Deposit program according to
					 260:25-29-12.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-36 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-37 - Confidential records; inspection and release of open records

Current through Vol. 41, No. 20, July 1, 2024
(a) State employees supply personal
				  information to HCM or other state employers to facilitate their personal
				  banking needs under the Act. Public disclosure of this information would be a
				  clearly unwarranted invasion of the employees' personal privacy under Section
				  24A.7(A)(2)
				  of Title 51 of the Oklahoma Statutes. Therefore, the Administrator shall not
				  release that information for public inspection.
(b) State employee home addresses, state
				  employee home telephone numbers, and state employee social security numbers
				  shall not be open to public inspection or disclosure [74:841.6A].
(c) Section 260:25-29-14 contains other
				  general standards and procedures for inspecting and copying HCM
				  records.
Added at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-38 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-39 - Reserved

Current through Vol. 41, No. 20, July 1, 2024
Reserved at 31 Ok Reg
					 1346, eff 9-12-14
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 25 - Oklahoma State Employees' Direct Deposit Rules › Part 3 - HCM ADMINISTRATIVE POLICIES AND PROCEDURES › Section 260:25-25-40 - Complaints

Current through Vol. 41, No. 20, July 1, 2024
Anyone may complain to the Administrator about the direct
					 deposit system according to 260:25-29-35. However, a person shall first exhaust
					 other procedural remedies, including those described on the automatic deposit
					 transmittal form.
Added at 31 Ok Reg
					 1346, eff 9-12-14