Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-77 - Graduate Student › Section 3364-77-04 - Graduate student leave of absence

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Students enrolled in a graduate degree
				program (or graduate certificate program), who do not expect to make progress
				towards degree requirements for a period of time due to personal, medical, call
				to active military duty, or other compelling reasons may request a leave of
				absence from a degree program. Students on an approved leave may not make
				significant use of university resources and services and do not have the rights
				and privileges of registered students. Students cannot fulfill any official
				department or university requirements during the leave period. Students on an
				approved leave must complete the application for graduate readmission at the
				end of the leave in order to register and to have the rights and privileges of
				registered students. If a student does not return to the graduate degree
				program within the approved period for which the leave was granted, the student
				will be considered as having withdrawn from the university. To be reconsidered
				for graduate study, students who have withdrawn must complete the necessary
				application materials and pay all associated fees.
Students called to active duty while
				enrolled in graduate school will follow regulations for military leave of
				absence per section 3345.53 of the Revised
				Code.
It is the responsibility of the student
				to resolve all issues pertaining to registration, financial support, federal
				financial aid, and outstanding balances owed to the university. Students should
				also consider the potential implications of a leave on such matters as
				immigration status, health insurance, and loan repayment. Leaves approved in
				accordance with this policy, do not constitute a leave of absence for federal
				financial purposes.
(B)
								Purpose of
			 policy
The purpose of this policy is to
				preserve the student's status in his or her graduate degree program, and the
				time taken on an approved leave of absence is not included in the time
				limitations for degree completion.
(C)
								Scope
All graduate students at the university
				of Toledo other than students of programs awarding the J.D., M.D. or
				Pharm.D.
(D)
								Eligibility
To be eligible for a leave of absence,
				a student must be in a graduate degree program, have completed at least one
				term of enrollment in the graduate degree program prior to the date a leave is
				to begin, be in good academic standing, and be making reasonable progress
				toward the degree requirements. Leaves will not be approved for students who
				have completed less than one term of enrollment, are not in good academic
				standing, or have already received an extension of the degree time
				limitation.
Students in the first term of study of
				their graduate program are not eligible for a leave of absence and must work
				directly with their program and graduate admissions on issues of future
				enrollment.
(E)
								Length of leave
Leaves of absence are approved for a
				maximum of three consecutive terms (one calendar year). In extenuating
				circumstances, students may request an extension of up to three additional
				consecutive terms (one calendar year). Extension of a leave is subject to
				approval of the program, academic college, and college of graduate studies. The
				time taken on an approved leave is not included in the time limitation for
				degree completion; however, programs may have more limited and/or specific
				registration and leave of absence policies.
(F)
								Procedure
The procedure to request a leave of
				absence is determined by whether the circumstances are foreseeable (prior to
				the beginning of the academic term) or are unforeseeable (arise after the start
				of term):
(1)
									For students seeking a leave of absence prior to the
			 beginning of term
The request for leave of absence form
				should be submitted prior to the start of the term for which the leave is
				requested, when the necessity of the leave is foreseeable. If registration
				exists for the term for which the leave is requested, the student is
				responsible for complying with the registration policies governing the dropping
				of courses prior to the beginning of term as established by the university
				registrar and rule
				3364-71-08
				of the Administrative Code
(adding
				and/or dropping a course)
.
(2)
									For students
			 seeking a leave of absence after the beginning of term
If the need for a leave is not
				foreseeable, the request should be submitted as soon as possible, but no later
				than the last day to withdraw for the term during which the leave is requested.
				A retroactive leave of absence will not be granted. Students who are registered
				for courses must drop and withdraw from all courses prior to taking leave.
				Course dropping or withdrawal does not negate students' financial obligations,
				and students will be held responsible for all balances due to the
				university.
(3)
									For students with unforeseeable circumstances after the
			 withdraw deadline for the term
Course withdrawal is not permitted
				after the established deadline for each term. (Students should address grading
				and course completion issues with individual instructors.) To consider any
				variation from this rule for reasons of extenuating circumstances, the student
				must submit a petition for administrative adjustment to the university
				registrar pursuant to rule
				3364-71-16
				of the Administrative Code (administrative adjustment for extenuating
				circumstances). If circumstances warrant, the student may apply for a leave of
				absence prior to the beginning of the next term in accordance with the
				procedure listed in paragraph (F)(1) of this rule.
Each program/department/academic
				college will establish a process for reviewing and approving leave of absence
				requests. Consideration of such requests by the college of graduate studies
				will only commence after completion of the academic college level approval
				processes. Final approval is granted by the college of graduate
				studies.
In all circumstances, students are
				responsible for resolving registration and financial issues in accordance with
				established university policies including, but not limited to: rule
				3364-71-08
				of the Administrative Code (adding and/or dropping a course), rule
				3364-71-16
				of the Administrative Code (administrative adjustment for extenuating
				circumstances), and rule
				3364-40-19
				of the Administrative Code (student fees and
				accounts).