Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-44 - Policies Critical Incidents, Hazardous Materials, Smoke Free Campus and Alarms › Section 3337-44-50 - Physical Access Control

Current through all regulations passed and filed through July 1, 2024
(A) Overview
This policy establishes appropriate access control standards
				and procedures to enhance the physical security of Ohio university facilities
				and assets.
Ohio university access control is the functional area
				designated to maintain appropriate facility access control systems and
				procedures to enhance the safety and security of Ohio university students,
				employees, contractors, vendors, guests, assets, research, and records.
To this end, the university access control office and the
				university lock shop have the sole authority to install, manage, maintain,
				modify, and operate all facility access control systems on the Athens campus.
				This includes both physical key and electronic access control systems.
				Electronic access control system are maintained and operated in partnership
				with the office of information technology. These functions may be delegated to
				other appropriate personnel at Ohio university regional campuses, extension
				campuses, and centers at the discretion of the vice president for finance and
				administration.
Ohio university requires that departments and units maintain
				appropriate records and control of all keys and access credentials issued to
				them by access control in compliance with the provisions defined below. In
				addition, individual key and credential holders also have personal
				responsibilities related to use, protection and disposition of university keys
				and access credentials.
(B) Principles
Issuance of keys and access control credentials should be
				evaluated on a case-by-case basis. Keys and credentials should be issued only
				when necessary, especially when granting access to space that contains
				valuables, confidential materials, dangerous substances, or equipment.
The following principles should be applied in determining if
				issuance of a key or credential is warranted:
(1) Alternative access
Whenever possible, utilize means for access that do not require
				the issuance of keys or credentials to an individual especially when the need
				for access is infrequent, arises because of special circumstances, or is
				short-term. In such circumstances, arrange for an individual responsible for
				the space to provide access rather than issuing a key or credential.
(2) Temporary access
When access is only needed on a temporary basis and a key or
				credential is deemed necessary, a clear timeline and process for return should
				be determined and communicated at the time of issuance.
(3) Provide minimum level of access required
Issue keys or credentials that open the least number of spaces
				required for an individual to perform their assigned responsibilities.
(4) Card access
When possible, access should be issued via electronic access
				credentials rather than issuance of physical keys. Access provided through the
				electronic access control system is easier to control, monitor and audit.