reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 10 - Electronic Benefit Transfer (EBT) System for Child Care › Section 340:40-10-2 - Client, worker, and provider electronic benefit transfer (EBT) responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Client EBT responsibilities.
Client EBT responsibilities include:
(1) viewing the client training video;
(2) recording correct attendance
				days and times with his or her EBT card through the provider's point-of-service
				(POS) machine or using the ECC Connect mobile app within 10-calendar days,
				current day and previous nine days;
(3) checking the message on the POS machine
				or the ECC Connect mobile app after each attendance entry to see if it is
				approved, denied, pending, or pending different provider. When the message
				shows denied or pending different provider, the client is responsible for
				reporting the problem to the worker right away;
(4) not recording attendance for any day the
				child does not attend child care;
(5) not giving the EBT card or personal
				identification number (PIN) to anyone else, including the child care provider;
				and
(6) paying for care Oklahoma
				Human Services (OKDHS) does not pay because:
(A) the client did not record attendance
				timely for days and times his or her child attended child care;
(B) attendance entries were denied and the
				client did not correct attendance within 10-calendar days; or
(C) the provider loses the absent day payment
				for a weekly authorization because the client did not record correct attendance
				for every day that the child attended care for a given month.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 10 - Electronic Benefit Transfer (EBT) System for Child Care › Section 340:40-10-3 - Misuse of the electronic benefit transfer (EBT) card

Current through Vol. 41, No. 20, July 1, 2024
(a) When the worker becomes aware that the
				client or the authorized representative of the client is misusing his or her
				EBT card, the worker cancels that EBT card.
(b) Misuse can occur when the client or
				authorized representative gives his or her EBT card to another person, such as
				the child care provider, to record attendance or when the client knowingly
				records incorrect attendance dates and times.
(c) Before the EBT specialist issues a new
				EBT card, the client or authorized representative must view the EBT training
				video regarding proper use of the EBT card again.
Added at 22 Ok Reg 1238,
				  eff 6-1-05; Amended at 28 Ok Reg 831, eff
				  6-1-11
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 10 - Electronic Benefit Transfer (EBT) System for Child Care › Section 340:40-10-4 - Child care electronic benefit transfer (EBT) payment process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Child
				care payments.
Oklahoma Human Services (OKDHS) makes payments for child
				care services to providers electronically using the electronic benefit transfer
				(EBT) system unless the provider is an in-home child care provider. In-home
				child care providers are paid manually via the EBT system after submitting Form
				10AD121E, Child Care Claim.
(b)
Point-of-service (POS) machines.
Contracted child care providers
				are issued a POS machine within 10-calendar days of the date the child care
				provider notifies the OKDHS contractor that the provider started caring for a
				child authorized for OKDHS subsidized child care and submits all necessary
				forms to the contractor.
(c)
Recording attendance.
Clients and authorized representatives use
				the POS machine or the mobile app to record actual times their child attends
				child care. Child care providers may charge clients for care provided on days
				they fail to record attendance or when a denied error message is received. When
				the client pays for child care that is later approved for that date(s), the
				child care provider must reimburse the client for any care paid above the
				family share copayment amount.
(1) Child care
				providers monitor the POS machine or mobile app to ensure correct attendance
				times are recorded. When incorrect times are recorded, the provider may void
				the incorrect transaction and ask the client to start over.
(2) When clients or authorized
				representatives forget to record attendance for a day their child attends care,
				record incorrect times that the provider voids, or receive a denied error
				message, the system allows the client or authorized representative to record
				previous in and out times for the current day and the previous nine
				days.
(3) Based on attendance
				recorded and the level of care authorized, electronic settlements to child care
				providers are made weekly.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 1 - GENERAL PROVISIONS [Revoked] › Section 340:40-11-1 - Day care services for non-geriatric adults [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 1 - GENERAL PROVISIONS [Revoked] › Section 340:40-11-2 - The initial application [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 1 - GENERAL PROVISIONS [Revoked] › Section 340:40-11-3 - Plan of service [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-14 - Categories of eligibility [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-15 - Conditions of eligibility [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-16 - Age [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-17 - Social security number [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-18 - Resources, residence, and citizenship [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-19 - Household composition and income considerations [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-20 - Establishing the need factor [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 3 - ELIGIBILITY [Revoked] › Section 340:40-11-21 - Income [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-32 - Adult day care facilities [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-33 - Facility approved [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-34 - Facility not approved [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-35 - Annual evaluation [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-36 - Interim service visits [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 11 - Day Care Services for Non-Geriatric Adults [Revoked] › Part 5 - PROVIDER ISSUES [Revoked] › Section 340:40-11-37 - Termination of approval [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
					 eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Revoked at 17 Ok
					 Reg 3583, eff 10-1-00 (emergency); Revoked at 18 Ok Reg 1236, eff
					 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 13 - Child Care Rates and Provider Issues › Section 340:40-13-1 - Child care arrangements

Current through Vol. 41, No. 20, July 1, 2024
(a)
Out-of-home child care arrangements.
Out-of-home child care is
				provided outside of the child's home for less than 24 hours per day. The
				Oklahoma Department of Human Services (DHS) purchases out-of-home child care
				services only from licensed or permitted child care centers and family child
				care homes. A list of licensed, contracted out-of-home providers is available
				upon request.
(b)
In-home
				child care arrangements.
DHS only approves in-home providers related to
				the child. Related to means an aunt, uncle, grandparent, great grandparent, or
				sibling not living in the home per Section 98.41(a)(1) of Title 45 of the Code
				of Federal Regulations. A parent may choose an in-home provider when an out-of
				home provider is available. In no instance is housekeeping service approved.
				The approval is for the child care plan and the person providing care. Refer to
				Oklahoma Administrative Code
				340:40-13-2
				for guidelines regarding use and approval of in-home child care.
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 155, eff 12-1-00
				  (emergency); Amended at 18 Ok Reg 1236, eff 5-11-01; Amended at 20 Ok Reg 2048,
				  eff 7-1-03; Amended at 24 Ok Reg 1027, eff 6-1-07; Amended at 26 Ok Reg 1266,
				  eff 7-1-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 13 - Child Care Rates and Provider Issues › Section 340:40-13-2 - Approving in-home child care

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
In-home child care is care given to a child by a relative
				coming into the child's own home. A parent may choose an in-home provider even
				when an out-of-home provider is available. The purpose of standards for in-home
				care is to help ensure the safety of children cared for in their own home when
				the usual, responsible adult is temporarily absent due to employment, training,
				illness, or other valid reason.
(b)
Qualifications of caregiver.
The caregiver:
(1) must be related to the child. Related to
				means an aunt, uncle, grandparent, great grandparent, or sibling not living in
				the home;
(2) must be at least 18
				years of age;
(3) demonstrates the
				vitality and flexibility needed to care for children and the ability to
				exercise good judgment and appropriate authority;
(4) may not be a member of the child's
				household;
(5) may only care for
				the child of one family at a time. The provider may provide care to more than
				one family as long as the hours do not overlap, and the child of each family is
				cared for in his or her own home; and
(6) must not be under the effects of alcohol,
				illegal drugs, or medication that impairs functioning when caring for
				children.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 13 - Child Care Rates and Provider Issues › Section 340:40-13-3 - Child care payments and rates

Current through Vol. 41, No. 20, July 1, 2024
(a) Oklahoma Human
				Services (OKDHS) contracts to purchase out-of-home child care services for
				children only with licensed providers who:
(1) post rates and fees;
(2) sign and comply with all the terms of
				Form 08CC001E, Child Care Provider Contract;
(3) participated in mandatory contract
				training; and
(4) have access to an
				account at a financial institution for electronic benefit transfer (EBT)
				purposes.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 13 - Child Care Rates and Provider Issues › Section 340:40-13-4 - Child care payment process [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff 5-11-01;
				  Amended at 20 Ok Reg 530, eff 1-1-03 (emergency); Amended at 20 Ok Reg 2048,
				  eff 7-1-03; Amended at 21 Ok Reg 1358, eff 7-1-04; Revoked at 22 Ok Reg 1238,
				  eff 6-1-05
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 13 - Child Care Rates and Provider Issues › Section 340:40-13-5 - Child care provider contracts

Current through Vol. 41, No. 20, July 1, 2024
(a)
Criteria.
A child care program owner and the Oklahoma Human
				Services (OKDHS) Director or designee must sign Form 08CC001E, Child Care
				Provider Contract, before OKDHS pays for out-of-home child care services. By
				signing the contract, the child care provider agrees to not take into account a
				person's race, color, religion, sex, national origin, or disability in deciding
				which children to accept in the child care program or in how to provide
				services. Age may be a factor only to the extent that certain services are
				designed for a particular age group.
(1)
				Written complaints that a child care provider is not complying with assurances
				in (a) of this Section are made to the OKDHS Director or to the Secretary of
				Health and Human Services, Washington, D.C., 20201.
(2) Local Child Care Services licensing staff
				provides initial contract information for child care programs. The child care
				provider contacts Adult and Family Services (AFS), Child Care Subsidy Unit
				staff to request a contract.
(3)
				Child care contracts are valid for a maximum of one year. Contracts may be
				renewed at the sole option of OKDHS for successive one-year terms per (g) of
				this Section.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 15 - Overpayments › Section 340:40-15-1 - Overpayments

Current through Vol. 41, No. 20, July 1, 2024
(a)
Overpayment claim definition.
A client or child care provider
				overpayment claim may occur as a result of agency, client, or provider error
				when a household received more child care benefits than it is entitled to
				receive or a provider was paid in error per (b)(1)(B) or (3) of this
				Section.
(b)
Overpayment
				referral.
Oklahoma Department of Human Services (DHS) staff including,
				but not limited to, Adult and Family Services (AFS) or Child Welfare Services
				(CWS) staff, Office of Inspector General (OIG) auditors or investigators, or
				Financial Services (FS) Electronic Payment Systems (EPS) staff may identify a
				possible overpayment. When DHS staff suspects an overpayment occurred, he or
				she sends a client overpayment referral to AFS Benefit Integrity and Recovery
				(BIR) and a provider overpayment referral to FS EPS for an overpayment
				determination and claim establishment.
(c)
Overpayment determination and claim
				establishment.
AFS BIR staff determines if a client overpayment
				occurred, when it occurred, and if it is due to an agency or client error. When
				the overpayment is due to a client error, AFS BIR staff establishes the
				overpayment as an inadvertent client error, willful misrepresentation, or
				fraud. FS EPS staff determine and establish provider overpayments. An
				overpayment claim is considered established on the date AFS BIR staff sends the
				overpayment notice to the household or FS EPS staff sends a letter to the child
				care provider.
(1)
Agency error
				overpayment claim.
An agency error overpayment claim may be established
				against the client or the child care provider depending on the circumstances.
				An agency error overpayment occurs when DHS staff did not exercise due
				diligence.
(A) When AFS staff incorrectly
				calculates countable income and/or deductions resulting in an incorrect family
				share copayment or complete ineligibility, or AFS or CWS staff approves more
				care than the household is entitled to receive, AFS BIR staff establishes the
				agency error overpayment against the client.
(B) FS EPS staff establishes agency error
				overpayments against the provider for child care plan errors when DHS pays an
				incorrect rate.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 15 - Overpayments › Section 340:40-15-2 - Fraud

Current through Vol. 41, No. 20, July 1, 2024
(a)
Fraud
				definition.
Fraud may be indicated in a client or provider overpayment.
				Per Section
				185
				of Title 56 of the Oklahoma Statutes (56 O.S. § 185), fraud in obtaining
				public assistance occurs when a person:
(1)
				obtains or attempts to obtain, or aids, abets, or assists any person to obtain,
				by means of a false statement or representation, by false impersonation, by a
				fictitious transfer, conveyance or encumbrance of property or income, by a
				knowing and willful failure to report to Oklahoma Human Services (OKDHS)
				income, personal property, real property, household members, or other material
				eligibility factors at the time of application or during the receipt of
				assistance, or by other fraudulent device, assistance to which an applicant is
				not entitled or assistance greater than that to which an applicant is justly
				entitled; or
(2) by sale, barter,
				purchase, theft, acquisition, possession or use of any electronic benefits or
				debit card, or any other device authorizing participation in the Temporary
				Assistance for Needy Families (TANF) or other OKDHS program, knowingly obtains,
				aids, abets, or assists any person to obtain or attempt to obtain assistance to
				which a person is not entitled.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 16 - Improper Payments Error Rate Review Process › Section 340:40-16-1 - Improper payments error rate review process

Current through Vol. 41, No. 20, July 1, 2024
The improper payments error rate review process is a
				  federally mandated review of randomly selected child care subsidy cases to
				  determine if an error existed on the case during the sample month. The review
				  occurs every three years. The Office of Inspector General Administrative Review
				  Unit conducts the reviews and maintains the files as required by federal law.
Added at 25 Ok Reg 920, eff 6-1-08 ; Amended at 30 Ok Reg
					 669, eff 6-1-13
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-1 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-2 - Types of emergencies [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-3 - Legal bases [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-4 - Local office responsibility [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Amended
				  at 12 Ok Reg 3452, eff 6-16-95 (emergency); Amended at 13 Ok Reg 2627, eff
				  6-28-96; Revoked at 23 Ok Reg 1003, eff
				  5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-5 - Services to be provided [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-6 - Additional services available at the time of presidential declaration of a disaster [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-7 - Man-made disasters or an attack upon the United States [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 1 - General Provisions [Revoked] › Section 340:45-1-8 - County emergency operations plan [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Amended
				  at 12 Ok Reg 3452, eff 6-16-95 (emergency); Amended at 13 Ok Reg 2627, eff
				  6-28-96; Revoked at 23 Ok Reg 1003, eff
				  5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-1 - Definitions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-2 - Legal base and availability of benefits [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Amended
				  at 12 Ok Reg 3452, eff 6-16-95 (emergency); Amended at 13 Ok Reg 2627, eff
				  6-28-96; Revoked at 23 Ok Reg 1003, eff
				  5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-3 - Eligible categories [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-4 - Applications [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 23 Ok Reg
				  1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-5 - Eligibility determination [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-6 - Disbursement procedure [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-7 - Appeal procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 45 - Emergency Welfare Services [Revoked] › Subchapter 3 - Individual and Family Grant Program [Revoked] › Section 340:45-3-8 - Administrative procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg
				  493, eff 11-15-93 (emergency); Amended at 11 Ok Reg 1679, eff 5-12-94; Revoked
				  at 23 Ok Reg 1003, eff 5-11-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 1 - General Provisions › Section 340:50-1-1 - Purpose, legal base, and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of this
				Chapter is to describe the operation of Oklahoma Human Services (OKDHS)
				Supplemental Nutrition Assistance Program (SNAP). The purpose of SNAP is to
				utilize, as efficiently as possible, the nation's food abundance to raise the
				nutritional levels and improve the general health of the nation's low-income
				households.
(b)
Legal
				basis.
The legal basis for SNAP is vested in the Food and Nutrition Act
				of 2008 (
				Public
				Law 110-246 ) as amended by the Agriculture
				Improvement Act of 2018, commonly known as the 2018 Farm Bill and Sections
				241
				through
				244
				of Title 56 of the Oklahoma Statutes.
(c)
OKDHS responsibilities.
Per
				Section 271.4 of Title 7 of the Code of Federal Regulations, OKDHS is
				responsible for:
(1) certifying eligible
				applicant households for SNAP food benefits;
(2) the issuance, control, and accountability
				of SNAP food benefits;
(3)
				developing and maintaining complaint procedures;
(4) developing, conducting, and evaluating
				training;
(5) conducting
				performance reporting reviews;
(6)
				keeping records necessary to determine that OKDHS is complying with federal
				regulations in its operation of SNAP; and
(7) submitting accurate and timely financial
				and program reports.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 1 - General Provisions › Section 340:50-1-3 - Utilization of benefits

Current through Vol. 41, No. 20, July 1, 2024
(a)
Scope
				and applicability.
Under the Supplemental Nutrition Assistance Program
				(SNAP), households receive food benefits based on their level of need.
				Participating households may use their benefits to purchase eligible food at
				retail stores that Food and Nutrition Services (FNS) has authorized to accept
				SNAP food benefits. State or local sales tax cannot be charged on eligible food
				purchases paid for with benefits. In specified instances, persons may use their
				benefits to purchase prepared meals. Benefits may be used only by the
				household, or other persons the household selects to purchase eligible food for
				the household, per Section 274.7 of Title 7 of the Code of Federal Regulations
				(7 C.F.R. §
										274.7) .
(b)
Eligible food.
Per
				7
				C.F.R. §
										271.2, eligible food means:
(1) any food or food product intended for
				human consumption except alcoholic beverages, tobacco, hot foods, and hot food
				products prepared for immediate consumption;
(2) seeds and plants to grow foods for
				eligible households' personal consumption;
(3) meals prepared and delivered by an
				authorized meal delivery service to households eligible to use SNAP food
				benefits to purchase delivered meals;
(4) meals served by an authorized communal
				dining facility for the elderly or Supplemental Security Income (SSI)
				recipients to households eligible to use SNAP food benefits for communal
				dining;
(5) meals prepared and
				served by a drug addiction or alcoholic treatment and rehabilitation center to
				eligible residents and children of residents who live with their
				parents;
(6) meals prepared and
				served by a group living arrangement facility to residents who are blind or
				disabled, per Oklahoma Administrative Code
				340:50-5-4;
(7) meals prepared and served by a shelter
				for battered women and children to its eligible residents;
(8) meals prepared for and served by an
				authorized public or private, non-profit establishment, such as a soup kitchen
				or temporary shelter, approved by an appropriate state or local agency that
				feeds homeless persons; and
(9)
				meals prepared by a restaurant that contracts with an appropriate state agency
				to serve meals to homeless persons at low or reduced prices.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 1 - General Provisions › Section 340:50-1-5 - Program and civil rights complaints and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Non-discrimination
				statement.
Oklahoma Human Services (OKDHS) processes Supplemental
				Nutrition Assistance Program (SNAP) applications, certification renewals, and
				mid-certification renewals in a non-discriminatory manner without regard to
				age, race, color, sex, disability, religious creed, political beliefs, national
				origin, or reprisal or retaliation for prior civil rights activity in any
				program or activity conducted or funded by the United States Department of
				Agriculture (USDA) per Section 272.6 of Title 7 of the Code of Federal
				Regulations.
(b)
Public
				notification.
OKDHS must have a public notification system to inform
				potentially eligible persons, applicants, and participants of the availability
				of SNAP food benefits, program rights and responsibilities, non-discrimination
				policy, and the procedure for filing a discrimination complaint. This includes,
				but is not limited to:
(1) informing
				applicants and participants during an application or certification renewal
				interview of the right to file a civil rights complaint, how to file a
				complaint, and complaint procedures per (c) of this Section;
(2) displaying the USDA "And Justice for All"
				poster in a prominent location, such as the lobby, in all OKDHS
				offices;
(3) displaying the
				non-discrimination statement on forms and public notification materials;
				and
(4) informing potentially
				eligible persons, applicants, participants, and grassroots organizations of
				programs and program changes. This includes information pertaining to
				eligibility, benefits, services, the location of local county offices or
				service delivery points, and hours of service.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 1 - General Provisions › Section 340:50-1-8 - Reporting racial/ethnic groups

Current through Vol. 41, No. 20, July 1, 2024
The Oklahoma Department of Human Services is required to
				  obtain ethnic and racial data on household members participating in the
				  Supplemental Nutrition Assistance Program in the manner described by the Food
				  and Nutrition Service per Section 272.6(g) of Title 7 of the Code of Federal
				  Regulations.
(1)
Self-identification.
The applicant is asked to self-identify
				ethnic and racial information regarding all participating household members on
				the application and, when necessary, during the interview.
(A) The application must clearly indicate
				that the:
(i) provision of ethnic and racial
				data is voluntary and will not affect the eligibility or benefit level of food
				benefits; and
(ii) information is
				needed to ensure that food benefits are distributed without regard to race,
				color, or national origin.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 1 - General Provisions › Section 340:50-1-9 - Rights and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a) An
				applicant or recipient for the Supplemental Nutrition Assistance Program (SNAP)
				has the right to:
(1) make application on the
				same day he or she initially contacts the Oklahoma Department of Human Services
				(DHS) in person, by phone, by mail, or through okdhslive.org;
(2) designate an authorized representative;
(3) be provided information about
				SNAP;
(4) a face-to-face interview
				when requested;
(5) have access to
				free interpreter services when the applicant or recipient is limited English
				proficient and alternative means of communication for persons with
				disabilities;
(6) a prompt
				decision in writing on his or her application and, when eligible, to receive
				food benefits within 30-calendar days following application;
(7) retroactive or lost benefits when the
				application is incorrectly delayed, denied, or closed;
(8) the correct amount of food benefits based
				upon current budgetary standards;
(9) equal treatment. The applicant has the
				right to be treated the same as all other food benefit recipients. On the basis
				of race, color, religious creed, national origin, political beliefs, age, sex,
				or disability, a person applying for SNAP is not:
(A) excluded from participation;
(B) denied benefits; or
(C) subjected to discrimination;
(10) a fair hearing when
				dissatisfied with any DHS decision or lack of action in regard to his or her
				food benefit application. The applicant or recipient also has the right to
				examine his or her case record and all files and documents to be used at a fair
				hearing;
(11) withdraw his or her
				application at any time prior to the eligibility determination. After
				eligibility is determined, the applicant or recipient has the right to request
				closure of his or her food benefits; and
(12) examine the case record upon written
				request from a responsible member of the household or its authorized
				representative. DHS may withhold confidential information per Oklahoma
				Administrative Code (OAC)
				340:50-1-6.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 3 - Application Process › Section 340:50-3-1 - The application process

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
The Supplemental Nutrition Assistance Program (SNAP)
				application process begins with a request for benefits and ends when the
				household's eligibility is determined and the household is notified of the
				decision.
(1) The application must be
				processed no later than 30-calendar days after the signed application is
				submitted to Oklahoma Human Services (OKDHS).
(2) Expedited services must be made available
				to households in immediate need. Refer to Oklahoma Administrative Code (OAC)
				340:50-11-1 through
				340:50-11-6
				for expedited service criteria and procedures.
(3) Persons having lawful alien status must
				have their status verified through Systematic Alien Verification for
				Entitlements (SAVE), per OAC
				340:65-3-4.
(4) Benefits must be provided retroactively
				to the application date for households who complete the application process and
				are determined eligible for the application month.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 3 - Application Process › Section 340:50-3-2 - Interview process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Interview
				requirement.
All households initially applying for food benefits or
				completing a certification renewal must have a face-to-face or phone interview
				with a worker prior to certification, per Section
				273.2(e) of Title
				7 of the Code of Federal Regulations (7 C.F.R. §
										273.2(e)), unless the
				household meets criteria in (a)(2) of this Section. Staff may conduct 100
				percent of all Supplemental Nutrition Assistance Program (SNAP) initial and
				certification renewal application interviews by phone.
(1) A face-to-face interview must be
				conducted when the household or its authorized representative requests a
				face-to-face interview.
(2)
				Certification renewal interviews may be waived for households when all adult
				members are elderly or disabled and have no earned income.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 5 - Non-Financial Eligibility Criteria › Part 1 - HOUSEHOLD DEFINITION › Section 340:50-5-1 - Food benefit household composition

Current through Vol. 41, No. 20, July 1, 2024
(a)
Household
				  definition.
A food benefit household is composed of one of the persons
				  or groups of persons listed in (1) through (3) of this subsection, unless
				  otherwise specified in this Section. Per Section
				  273.1 of Title 7 of the Code of
				  Federal Regulations, a food benefit household is a:
(1) person who lives alone;
(2) person or group of persons who lives with
				  others, but customarily purchases food and prepares meals for home consumption
				  separate and apart from the others; or
(3) group of persons who lives together and
				  customarily purchases food and prepares meals for home consumption.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 5 - Non-Financial Eligibility Criteria › Part 1 - HOUSEHOLD DEFINITION › Section 340:50-5-2 - Periods of absence [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 27 Ok Reg
					 1241, eff 6-1-10
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 5 - Non-Financial Eligibility Criteria › Part 1 - HOUSEHOLD DEFINITION › Section 340:50-5-3 - Persons who cannot be separate food benefit households [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
					 3843, eff 8-24-92 (emergency); Amended at 10 Ok Reg 1821, eff 5-13-93; Amended
					 at 11 Ok Reg 345, eff 10-15-93 (emergency); Amended at 11 Ok Reg 2667, eff
					 6-13-94; Amended at 11 Ok Reg 4587, eff 9-1-94 (emergency); Amended at 12 Ok
					 Reg 1723, eff 6-12-95; Amended at 14 Ok Reg 220, eff 10-1-96 (preemptive);
					 Amended at 26 Ok Reg 840, eff 6-1-09; Amended at 28 Ok Reg 850, eff 6-1-11;
					 Amended at 29 Ok Reg 794, eff 7-1-12
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 5 - Non-Financial Eligibility Criteria › Part 1 - HOUSEHOLD DEFINITION › Section 340:50-5-6 - Households with non-household members [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 28 Ok Reg
					 850, eff 6-1-11
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 50 - Supplemental Nutrition Assistance Program › Subchapter 5 - Non-Financial Eligibility Criteria › Part 1 - HOUSEHOLD DEFINITION › Section 340:50-5-7 - Households or household members participating in a food distribution program (FDP) operated by Indian tribal organizations (ITO)

Current through Vol. 41, No. 20, July 1, 2024
There are several ITOs operating FDPs in Oklahoma.
					 Households or any member of a household participating in a FDP are not eligible
					 to participate in the Oklahoma Department of Human Services (DHS) Supplemental
					 Nutrition Assistance Program (SNAP) for the same month.
(1) A household may elect to participate in
				  the FDP instead of SNAP when the household:
(A) includes at least one adult household
				  member of any Indian tribe; and
(B) lives within the boundaries of an ITO
				  location in a rural area or in a town with a population of less than 10,000
				  persons.