Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-47 - Title IV-E Foster Care Maintenance › Section 5101:2-47-15 - Foster care maintenance program reimbursability: authorization for foster care maintenance and auxiliary payment reimbursements

Current through all regulations passed and filed through July 1, 2024
(A) Foster care maintenance (FCM)
			 reimbursements for children placed in licensed or certified placement settings
			 as defined in rule
			 5101:2-47-16
			 of the Administrative Code must be authorized in the statewide automated child
			 welfare information system (SACWIS). The reimbursement shall be in the form of
			 a warrant made to the Title IVE agency having legal responsibility for the care
			 and placement/custody of the child.
(B) Any change or discontinuation of
			 reimbursement made for a child placed in substitute care, as a result of a
			 change in the child's circumstances, must be made in SACWIS as soon as the
			 Title IV-E agency becomes aware of the change.
(C) FCM difficulty of care reimbursement for
			 special needs, exceptional needs, intensive needs, and children placed in
			 emergency foster homes as described in rule
			 5101:2-47-18
			 of the Administrative Code must be authorized through SACWIS.
(D) Expenses for foster home, emergency
			 foster home, clothing, difficulty of care, graduation, personal incidentals,
			 medical card issuance, and reimbursable employment-related child care as
			 outlined in rules
			 5101:2-47-17,
			 5101:2-47-18,
			 and
			 5101:2-47-19
			 of the Administrative Code, for children placed in foster homes, including
			 relative homes or prefinalized adoptive homes that are licensed foster homes,
			 shall be authorized as auxiliary payments through SACWIS.
(E) Expenses for clothing, graduation and
			 personal incidentals, as described in rule
			 5101:2-47-19
			 of the Administrative Code will be reimbursed as
			 auxiliary payments through SACWIS
			 for children placed in children's residential centers, group homes, purchased
			 foster homes, residential parenting facilities,
								
			 a substance use disorder (SUD) residential facility or a qualified residential
			 treatment program (QRTP) as described in rule
			 5101:2-47-11
			 of the Administrative Code.
(F) An underpayment for FCM occurs when the
			 eligible Title IV-E agency does not receive a reimbursement to which it is
			 entitled or receives less than the amount to which it is entitled.
(G) The Title IV-E agency shall take
			 immediate action to adjust the underpayment through SACWIS as soon as
			 information is received that affects reimbursement for FCM effective on the
			 actual day of the month the underpayment occurred.
(H) An overpayment occurs when a Title IV-E
			 agency receives a reimbursement or an amount of reimbursement to which it is
			 not entitled.
(I) An overpayment
			 for FCM can occur as a result of either of the following reasons:
(1) The reimbursement made was in excess of
			 the allowable amount; or
(2) The
			 child for whom an FCM reimbursement was made was not eligible for such
			 reimbursement during the month for which reimbursement was made.