reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-12 - University policy regarding faculty professional improvement leave

Current through all regulations passed and filed through July 1, 2024
(A) The university
			 permits a tenured faculty member who has completed at least seven years of
			 full-time service to the university and has the rank of assistant professor or
			 higher to be freed of instructional or official responsibilities and granted a
			 faculty professional improvement leave for purposes of:
(1) Upgrading professional skills;
(2) Acquiring new skills; or
(3) Intellectual and professional development
			 that will be of benefit to the individual and to the university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-12.101 - Operational procedures regarding faculty professional improvement leaves (sabbatical leaves)

Current through all regulations passed and filed through July 1, 2024
(A)
								Eligibility.
(1)
									All regular, full-time tenured members of the faculty
			 at the rank of assistant professor or higher who are in their seventh year of
			 regular tenure-tract appointment by the university are eligible to apply for a
			 faculty professional improvement leave. A faculty member granted a professional
			 improvement leave must wait until the seventh year of regular faculty
			 appointment after returning from that leave in order to be eligible to apply
			 for another faculty improvement leave.
(2)
									A faculty member
			 cannot simultaneously have both a faculty professional improvement leave and a
			 university research leave.
(3)
									Members of a
			 review committee at any level are eligible for a faculty professional
			 improvement leave, although they cannot participate in any decision affecting
			 themselves, a spouse or a relative.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-13 - University policy and procedure governing modification of the faculty probationary period

Current through all regulations passed and filed through July 1, 2024
(A)
								 Policy
			 statement. The probationary period for faculty members who hold a full-time
			 tenure-track appointment at Kent state university is governed by policies on
			 reappointment and tenure developed by the faculty senate professional standards
			 committee and approved by the faculty senate and board of trustees. From time
			 to time, personal and/or family circumstances arise such that a probationary
			 faculty member may need to request that their probationary period be extended.
			 Granting such an extension of the probationary period has traditionally been
			 called "tolling" or "stopping the tenure clock."
(B)
								 Eligibility
			 (i.e., When tolling is permitted).
(1)
									 Faculty members shall be eligible to extend the
			 probationary period leading to a mandatory tenure review, upon request,
			 if:
(a)
										 The
			 faculty (whether male or female) is a caregiver of a newborn, newly adopted or
			 foster child, including a newborn, newly adopted or foster child of a domestic
			 partner.
(b)
										 The faculty member develops a serious illness or
			 disability or a member of his or her immediate family (as defined in the
			 university's sick leave policy) becomes seriously ill or disabled.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-14 - University policy regarding faculty tenure

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Within the limitations of Ohio
			 laws and after the successful completion of the specified probationary period
			 and the evaluative process called for in this policy, Kent state university
			 shall grant faculty members indefinite tenure as one means of ensuring academic
			 freedom.
(1) The only faculty members covered
			 by this policy are those who hold full-time appointments to the regular ranks
			 of the assistant professor, associate professor, or full professor. Such
			 appointments as term, full-time non-tenure track, casual or continuing,
			 part-time, lecturer, visiting, or adjunct and others are not included in these
			 understandings.
(2) Kent state
			 university recognizes a limited appointment, that is, one automatically
			 expiring after a specified time, when the appointment recommendation
			 particularly notes such an automatic time limit and is accepted by the
			 appointee. Such appointments are not included in these
			 understandings.
(3) This policy
			 applies to administrative personnel who hold academic rank, but only in their
			 capacity as faculty members.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-15 - University policy regarding faculty promotion

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Promotion shall be viewed as
			 recognition of a faculty member's scholarship, teaching, and service. For the
			 purposes of this policy, "scholarship" is broadly defined to include research,
			 scholarly and creative work. For the purposes of this policy "service" is
			 broadly defined to include administrative service to the university,
			 professional service to the faculty member's discipline, and the provision of
			 professional expertise to public and private entities beyond the university.
(1) For promotion purposes, the term "unit"
			 shall be defined as a department, school, or college without subordinate
			 academic departments or schools (hereafter, 'independent college'). The term
			 "faculty" shall be defined as those who hold regular full-time tenured or
			 tenure-track appointments. Given some variance in procedures followed for
			 faculty from independent colleges and/or regional campuses, sections of this
			 policy have been included to delineate these specific procedural
			 differences.
(2) Criteria
			 appropriate to a particular unit shall be formulated by that unit in light of
			 college (if applicable) and university standards and guidelines, the mission of
			 the unit, and the demands and academic standards of the discipline.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-15.1 - Administrative policy regarding graduate faculty

Current through all regulations passed and filed through July 1, 2024
(A)
								Each academic
			 unit shall form a graduate faculty committee selected from its present full
			 members of the graduate faculty. It may be desirable for this committee to be
			 the graduate studies committee to the academic unit. This committee shall
			 evaluate its faculty for graduate faculty status and forward its
			 recommendations to the academic unit administrator or designee for approval.
			 Recommendations for graduate faculty status shall be based on the following
			 minimum criteria. Additional criteria may be specified in the academic unit
			 handbook.
(B)
								Criteria for full membership on graduate faculty.
(1)
									 Appointment of
			 full-time faculty status at Kent state university.
(2)
									Possession of the
			 terminal degree that is appropriate to the discipline. In most academic units,
			 this is the doctorate. In some instances, such as the case of an outstanding
			 artist, musical performer, or other specialist, achievement that has received
			 regional, national, or international recognition in the discipline may take the
			 place of the terminal degree.
(3)
									Scholarly,
			 creative, or professional activities resulting in publications or other
			 recognition of distinction during the past five years as defined in the
			 academic unit handbook. In rare instances and with great caution, this
			 requirement may be waived for senior faculty members who have a distinguished
			 record of thesis direction.
(4)
									Good teaching at
			 the graduate level, where appropriate. It is understood that not all faculty
			 members who participate regularly in the training of graduate students have the
			 opportunity to teach at the graduate level.
(5)
									Good
			 advising/mentoring at the graduate level, where appropriate. It is understood
			 that not all faculty members who participate regularly in the training of
			 graduate students have the opportunity to advise/mentor students at the
			 graduate level.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-15.3 - Administrative policy regarding research creative activity appointments

Current through all regulations passed and filed through July 1, 2024
(A)
								Some special investigations which faculty members wish
			 to pursue require unusual time commitments. The research or creative activity
			 appointments are intended to help in such situations and is awarded either as
			 an academic year or summer grant. An academic-year appointment is an
			 authorization to the collegial dean and the departmental chairperson to make a
			 major and unusual shift in a faculty member's load from teaching to
			 research/creative activity duties. A summer appointment supports
			 research/creative activity during the combined ten-week period coinciding with
			 the two summer terms. It carries a fixed stipend. No other compensation may be
			 earned concurrently with the summer appointment. Summer research appointments
			 are awarded upon the condition that the recipient shall be a faculty member of
			 this university the following year.
(B)
								Further details
			 and application forms are available from the office of research and graduate
			 studies. The annual competition is announced early in the fall semester each
			 year.
(C)
								 Research/creative activity appointments are made by
			 the vice president for research and dean of graduate studies upon the
			 recommendation of the university research council.
Replaces: 3342-6- 15.3
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-16 - University policy and procedures regarding faculty reappointment

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. All
			 tenure-track faculty members hold probationary appointments for one year,
			 subject to annual renewal. Except where indicated in this paragraph (A), the
			 total period of full-time tenure-track employment at the university prior to
			 continuous tenure will not exceed six years. Faculty members with probationary
			 appointments in the tenure track will be reviewed annually until the academic
			 year in which they are considered for tenure. Because the purpose of the
			 probationary period is to provide an opportunity for observation, time spent on
			 leave other than a scholarly leave of absence or time spent pursuant to the
			 university policy and procedures governing modification of the faculty
			 probationary period is not considered part of the probationary period. Summer
			 appointments are not counted within yearly appointments. Scholarly leaves of
			 absence for one year or less will count as part of the probationary period.
			 Reappointment reviews have as their primary purpose the preparation of
			 probationary faculty members for a successful tenure review, and annual reviews
			 will help to prepare them in the following ways:
(1) Probationary faculty members will be
			 given Information about university policies and unit and/or regional campus
			 goals, culture, and professional and collegial standards and expectations;. For
			 the purposes of reappointment, the term "unit" shall be defined as a
			 department, school, or college without departments or schools. The term
			 "faculty" shall be understood to mean those who hold regular full-time tenured
			 or tenure-track appointments. Given some variance in procedures followed for
			 faculty from colleges without departments or schools and/or regional campuses,
			 paragraphs of this rule have been included to delineate these specific
			 procedural differences.
(2)
			 Probationary faculty members will participate in regular, complete, and
			 specific formative evaluations during the probationary period to foster their
			 scholarship, teaching and service.
(3) Probationary faculty members will have an
			 opportunity to discuss their annual reviews; to respond to suggestions for
			 improvement in scholarship, teaching, and service; and to receive a timely,
			 fair evaluation of their responses.
(4) Probationary faculty members will have
			 the opportunity to establish a mentoring relationship as an aid in satisfying
			 unit and if applicable, regional campus requirements and conditions for
			 tenure;.
(5) Finally, probationary
			 faculty members will have the opportunity to establish a clear and consistent
			 record from which the university may confidently draw conclusions about their
			 future performance.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-18 - University policy regarding faculty teaching load

Current through all regulations passed and filed through July 1, 2024
(A)
								All regular,
			 full-time faculty are expected to work full-time for the university. This does
			 not mean that each contributes in the same way. Some professors are employed by
			 mutual agreement between themselves and their departments solely for
			 undergraduate teaching. For these persons the teaching load shall be
			 twenty-four credit hours per academic year. Some professors are employed for a
			 mixture of undergraduate teaching, graduate teaching, and the public research
			 that is an inherent part of graduate education. Their teaching load shall be
			 the equivalent of twenty-four credit hours of teaching and shall include formal
			 class teaching and appropriate teaching credit for advising of individual
			 investigations, seminars, research, theses, and dissertations.
(B)
								Some professors
			 may serve the public professionally and without remuneration in ways that lie
			 outside the classroom, laboratory, or studio. When this service contributes
			 toward fulfilling the goals of the university, it may be part of the load of
			 that professor.
(C)
								University service, such as committee work, is expected
			 from all regular, full-time faculty as part of their normal service. In those
			 few cases when such service is very heavy the vice president for academic and
			 student affairs or the collegial dean may allow this service to be an
			 appropriate part of the load of the professor.
(D)
								Since the nature
			 of work differs among departments, load regulations cannot be applied
			 uniformly. Therefore, each department chairperson, along with the departmental
			 faculty advisory committee, shall specify which kinds of loads shall be the
			 equivalents of twenty-four credits of formal course teaching per academic year,
			 with appropriate adjustments being made for graduate teaching, research
			 involvement, direction of laboratory and studio sections, and excessive number
			 of preparations by a new faculty member, and unusually large class sections.
			 Upon approval by the collegial dean, these specifications shall be filed with
			 the dean and the human resources. All regular full-time faculty in the
			 department shall be informed of these departmental
			 understandings.
(E)
								Full-time temporary faculty normally are assigned to
			 teaching responsibilities which will total fifteen credit hours per
			 semester.
(F)
								Nothing in this policy shall contravene the terms of
			 any contract which may be in effect between the university and a recognized
			 agent of the faculty for collective bargaining.
Replaces: 3342-6-18
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-18.101 - Operational procedures and regulations regarding faculty office hours

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The purpose of this rule is to
			 provide for minimum requirements regarding office hours required of faculty at
			 Kent state university. The principal goal of office hours is to allow students
			 access to faculty members. However, given the variations in time, location, and
			 modality of courses (traditional, online or blended), it is possible that some
			 flexibility within this rule may best serve student needs for access to
			 faculty.
(B)
								Implementation. The following paragraphs reflect the
			 minimum requirements regarding faculty office hours:
(1)
									During each
			 regular academic year semester, summer session, or intersession in which a
			 faculty member is the instructor of record for one or more courses (other than
			 thesis, dissertation, or individual supervision), the faculty member is
			 required to have office hours posted in the departmental office from the
			 beginning of classes until the completion of the final assessment for the
			 course. The faculty member shall notify each class of the hours during which
			 the faculty member is available for consultation. A faculty member may either
			 have fixed hours each week or offer flexible times for
			 students.
(2)
									During a regular academic year semester, each faculty
			 member who is the instructor of record for one or more courses (other than
			 thesis, dissertation, or individual supervision) shall be available for
			 consultation through office hours either in person or electronically for a
			 minimum of five hours per week. During a summer session or intersession, each
			 faculty member who is the instructor of record for one or more courses (other
			 than thesis, dissertation, or individual supervision) shall be available for
			 consultation through office hours either in person or electronically for a
			 minimum of three hours per week.
(3)
									Each full-time
			 faculty member teaching three credits or fewer in any regular academic year
			 semester or in any summer session or interssion, as well as for each part-time
			 adjunct faculty member, the expectation of availability may be adjusted upon
			 consultation with the appropriate faculty governance body of the
			 unit.
(4)
									Given the variations in time, location, and modality of
			 course offerings (traditional, online or blended), it is recognized that
			 availability may more appropriately be facilitated via synchronous electronic
			 means. Faculty members are expected to offer at least some of their office
			 hours in a way that is consistent with the instructional modality of the
			 course.
Replaces: 3342-6- 08.101
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-19 - University policy regarding emeritus status

Current through all regulations passed and filed through July 1, 2024
(A)
								Emeritus/emerita
			 status may be conferred, following appropriate review and recommendation, upon
			 faculty members and staff at the time of their official retirement from
			 full-time employment. Emeritus status may be conferred by the board of trustees
			 following appropriate review and recommendation by the appointing
			 authority.
(B)
								Emeritus/emerita status is granted in recognition of
			 meritorious service at Kenty state university and implies demonstration of
			 exemplary professional competence and university citizenship, generally after
			 service of at least ten years.
(C)
								Emeriti shall be
			 regarded as honored members of the university faculty or the unit from which
			 they retired and shall be entitled to privileges and benefits as may be
			 established by the university.
(D)
								The procedures
			 for recommending emeritus status are as follows: The recommendation of
			 emeritus/emerita status is normally initiated at the department level upon
			 notification that a faculty or staff member intends to retire. This
			 recommendation is submitted to the next highest administrative level in
			 writing, and shall include a summary of reasons in support of the
			 recommendation. Depending on the status of the individual under consideration
			 the following procedure will be followed:
(1)
									Faculty and
			 academic administrators with faculty rank.
(a)
										The dean or
			 division head then submits a recommendation to the provost.
(b)
										The provost will
			 then make a final recommendation regarding the granting of emeritus status,
			 subject to approval by the president, and final confirmation by the board of
			 trustees.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-20 - University policy for postdoctoral scholars, research associates, and senior research associates

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
(1)
									To outline the
			 terms and conditions of postdoctoral scholars (postdocs), research associates
			 and senior research associates.
(2)
									The university
			 recognizes the valuable research and educational contribution that these
			 scholars and associates may make to certain academic fields through non-faculty
			 positions requiring a Ph.D. or equivalent terminal (e.g., doctoral) degree. The
			 university authorizes the office of the chief academic officer to establish
			 such appointments in keeping with national standards and university
			 policy.
(3)
									Those authorized to select and sponsor these
			 appointments will make every effort to consider and advance the university's
			 commitment to diversity and its policy on equal opportunity.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-21 - University policy regarding consensual relationships and other relationship-based conflicts of interest

Current through all regulations passed and filed through July 1, 2024
(A)
								 Policy
			 statement. This policy concerns consensual relationships between members of the
			 university community also engaged in a pedagogical or other relationship where
			 there exists a power differential (i.e. unequal authoritative, societal, or
			 social power) between the individuals as provided herein. It is the policy of
			 Kent state university that consensual relationships between faculty and
			 students in a teaching, evaluation, or advising relationship constitutes a
			 potential for a conflict of interest.
(B)
								 Definitions. For
			 purposes of this policy, the terms "Kent state university," "student,"
			 "faculty," and "consensual relationship" are defined as follows:
(1)
									 "Kent state
			 university" means all eight campuses of Kent state university and related
			 entities operating under the auspices of Kent state university at any
			 location.
(2)
									 "Student" means all who are enrolled or participating
			 in any offering provided by Kent state university.
(3)
									 "Faculty" means
			 all full-time and part-time employees with appointments for providing academic
			 instruction.
(4)
									 "Familial Relationship" includes, but is not limited
			 to, those between mother, father, brother, sister, child, spouse, domestic
			 partner, grandparent, grandchild, mother-in-law, father-in-law,
			 daughter-in-law, son-in-law, brother-in-law, sister-in-law, legal guardian, or
			 other person who stands in place of a parent.
(5)
									 "Consensual
			 relationship" means dating, romantic and/or sexual relationships willingly
			 undertaken by all involved parties, including marital relationships.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-21.4 - Administrative policy for privacy for protected health information

Current through all regulations passed and filed through July 1, 2024
(A)
								Definitions.
(1)
									"HIPAA." "HIPAA" is the "Health Insurance Portability
			 and Accountability Act of 1996" and the "Administrative Simplification"
			 regulations found in title 45 of the Code of Federal
			 Regulations.
(2)
									Protected health information. Protected health
			 information is individually identifiable health information as defined and
			 protected under "HIPAA."
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-22 - University policy regarding environmental health and safety

Current through all regulations passed and filed through July 1, 2024
(A)
								 Kent state university is committed to achieving
			 excellence in providing a safe and healthy working environment, and to
			 supporting environmentally sound practices in the conduct of university
			 activities. The implementation of this policy will ensure systematic
			 integration of safety and environmental considerations into all university
			 activities. This policy on safety management applies to all members of the
			 university community. This policy also applies to contractors whose work is
			 directed on a day-to-day basis by university employees.
(B)
								 To meet this
			 standard of excellence, the university will implement management initiatives
			 and best practices to include safety and environmental considerations in
			 university activities.
(1)
									 Kent state will comply with applicable safety and
			 environmental protection laws, regulations and requirements. University
			 activities are to be conducted in a manner that ensures the protection of
			 students, faculty, staff, visitors, the public, property and the
			 environment.
(2)
									 The university will maintain a safety and health
			 program to prevent injuries and illnesses, environmental incidents, property
			 losses and damages. The program will incorporate training, hazard assessments,
			 inspections, corrective actions, record keeping, committee establishment and
			 communication, and enforcement of work practices and rules. Achieving this goal
			 is the responsibility of every member of the university community. Supervisors
			 have particular responsibility for the activities of those employees who report
			 to them.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-22.1 - Administrative policy regarding a drug-free workplace

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The university is committed to maintaining a workplace free of illegal drugs.
			 Recognizing that illegal drug use poses health and safety hazards to employees
			 and to the community at large, the university prohibits the possession or use
			 of illegal drugs on all university property and at other locations where
			 employees are conducting university business.
(B)
								Employees
			 manufacturing, distributing, dispensing, possessing or using illegal drugs on
			 university property and at other locations during the conduct of university
			 business are subject to dismissal.
(C)
								The university
			 will establish and maintain a drug-free awareness program including the
			 following topics of concern:
(1)
									Health and safety concerns from drug
			 abuse.
(2)
									University policy regarding illegal drug
			 use.
(3)
									Availability of approved drug counseling and
			 rehabilitation services.
(4)
									Penalties that may be imposed upon employees for
			 drug-free violations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-22.2 - Administrative policy regarding rest periods for university employees

Current through all regulations passed and filed through July 1, 2024
(A)
								It is recognized and customary for supervisors to grant
			 rest periods to employees as a brief pause in their work routine to care for
			 whatever personal needs necessary.
(B)
								In an attempt to
			 standardize this privilege throughout the university, the following suggestions
			 are made:
(1)
									Rest periods should not exceed fifteen minutes during the
			 morning and again in the afternoon.
(2)
									Rest periods
			 should be carefully scheduled by the supervisor to insure that business
			 activities are not curtailed.
Replaces: 3342-6- 22.001
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-23 - University policy regarding conflict of interest of university employees

Current through all regulations passed and filed through July 1, 2024
(A)
								University employment is a trust conferred by public
			 authority for a public purpose. Such status forbids the employee from placing
			 himself or herself in a position in which private interest conflicts with
			 public duty.
(B)
								Such university employment must follow the provisions
			 set forth in statues of the state of Ohio, specifically as found in Chapter
			 102. of the Revised Code, "Public Officer-Ethics," regarding maintaining the
			 confidentiality of information and the receipt of compensation from other than
			 the university, and Chapter 2921. of the Revised Code, "Offenses against
			 Justice and Public Administration," relating to private interest in a public
			 contract.
(C)
								No university employee, by virtue of employment by the
			 university, should receive special treatment or favors from university
			 employees, nor should any personal advantage, pecuniary or otherwise, be gained
			 from such employment. This prohibition includes, but is not limited to:
(1)
									Receipt of
			 gifts;
(2)
									Payment, pecuniary or otherwise, for service or
			 materials not accounted for through regular university channels;
			 and
(3)
									The use of a student's services or labor on the
			 university employee's private property without remuneration.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-23.1 - Administrative policy regarding solicitation of employees

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
(1)
									In order to ensure that employees have the opportunity
			 to perform their jobs free from intrusions, it has become necessary to place
			 certain restrictions on solicitation of employees and distribution of
			 literature within all university buildings.
(2)
									This policy shall
			 apply to all solicitations with the exception of university-sponsored
			 solicitation for charitable and other purposes.
(3)
									However, given
			 the nature and purposes of an academic community, it is specifically noted that
			 the provisions of this solicitation of employees policy are not applicable to
			 faculty, students, and other individuals engaged in the pursuit of knowledge as
			 part of any curricular program or academic activity of the
			 university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-23.2 - Administrative policy regarding inappropriate service of clerical and secretarial employees

Current through all regulations passed and filed through July 1, 2024
(A)
								An employee's
			 responsibilities should relate to the work of the office, the university and/or
			 higher education in general.
(B)
								Secretarial or
			 employees in the classified service should not be asked to perform assignment
			 beyond the scope of their responsibilities.
(C)
								The director of
			 talent management will assist in the resolution of questions regarding the
			 scope of responsibilities, upon request.
Replaces: 3342-6- 23.2
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-24 - University policy regarding outside enterprises including employment of faculty and academic administrators

Current through all regulations passed and filed through July 1, 2024
(A)
								Outside
			 activities of a professional nature are encouraged if the activities are
			 consistent with the individual's responsibilities to the university and in
			 furtherance of the aims of the university. Indeed the university recognizes
			 that one mark of an individual's distinction is the esteem in which he or she
			 is held by those outside the university who may request his or her
			 expertise.
(B)
								No individual, however, shall accept any employment or
			 pursue other activity, whether of a professional or of a nonprofessional
			 nature, which compromises his or her responsibilities to the
			 university.
(C)
								Prior to accepting continuing remunerative employment,
			 each member of the faculty or academic administrative officer shall seek and
			 obtain approval from the chairperson, school director or regional campus dean,
			 the appropriate academic dean, and the vice president for faculty affairs and
			 personnel or designee. For regional campus employees, approval is also required
			 of the associate vice president for the extended university. In the case of
			 requests from a vice president, approval must be secured from the president of
			 the university. The approval process must be repeated at the start of each
			 academic year.
(D)
								Whenever there is a question or reservation about the
			 effect of an outside activity of a faculty member or academic administrative
			 officer upon the contractual responsibility to the prime employer, the
			 university, the employee, and his/her responsible administrator shall inform
			 and consult with each other. In the special case of a second teaching activity,
			 it is inappropriate for a full-time university faculty member or full-time
			 academic administrative officer while under contract to accept employment by
			 neighboring or other external organizations to teach courses or to accept
			 similar forms of employment if it conflicts with his or her primary
			 responsibility to the university.
(E)
								When, after
			 consultation with the individual, the chairperson or academic officer fails to
			 resolve an apparent abuse, then he or she initiate a review by the appropriate
			 advisory committee. If an abuse is found, it may lead to possible disciplinary
			 action, consistent with the established academic policies of the
			 university.
(F)
								An appeal from a denial of permission to engage in
			 external activities, or against the findings of an advisory committee review,
			 may be lodged with the next higher administrative officer.
Replaces: 3342-6-24
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-25 - University policy regarding the employment of students

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. It is the policy of the university to employ actively enrolled
			 undergraduate and graduate students in order to further the mission of the
			 university, to provide opportunity for financial assistance and to provide
			 meaningful work experience. Such employment will be on a part-time basis and
			 should support a student's academic progress. Furthermore, such employment is
			 not intended to reduce full-time job opportunities for classified or
			 unclassified employees. The employment of students shall be consistent with
			 applicable federal and state laws and statutes governing employment
			 practices.
(B) Eligibility. This
			 policy applies to employees whose status as a student is a requirement of
			 employment. An individual who is currently employed as a member of the faculty,
			 a classified or unclassified staff member or a graduate appointee is typically
			 not eligible for student employment.
(C) Appointing authority. The
			 executive director of  career 
								exploration
								and development serves as the appointing
			 authority for all student employees. This position is responsible for
			 establishing eligibility criteria and procedures for student employment
			 including offers, modifications, and terminations of appointment for
			 employees.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-25.1 - Administrative policy regarding the employment of students

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. It is the policy of the university to
			 employ actively enrolled undergraduate and graduate students in various campus
			 positions. This policy serves to provide the administrative structure and
			 procedure for such student appointments, with more specific operational
			 processes and regulations outlined in the student employment
			 handbook.
(B)
								Eligibility. This policy applies to employees whose
			 status as a student is a requirement of employment.
(C)
								Definitions.
(1)
									Supervisor or department head. The individual to whom
			 responsibility is delegated to oversee work on behalf of the university by
			 student employees. This individual is responsible for selecting, hiring,
			 directly supervising, and providing guidance, training and instructions
			 relative to the student employee's assigned responsibilities. This individual
			 is also responsible for being familiar with all statutes, regulations, and
			 policies governing the appointment and termination of employees in their
			 department.
(2)
									Hourly student employee. Student paid on an hourly
			 basis and nonexempt from the overtime provisions of the Fair Labor Standards
			 Act.
(3)
									Non-hourly student employee. Student paid on a salary
			 basis for a specific time period (i.e., one time service, one month, one
			 semester).
(4)
									High school student employee. An individual who is an
			 active, full-time high school student. High school students employed by Kent
			 state university are not required to meet the enrollment guidelines as
			 contained in paragraph (EVS) of this rule. Employment of high school students
			 must comply with all of the requirements of the state of Ohio's minor labor
			 laws (
										4109.01 of the
									Revised
			 Code).
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-27 - University policy regarding graduate assistantships

Current through all regulations passed and filed through July 1, 2024
(A)
								The purpose of this policy is to provide guidelines for
			 the administration of graduate assistantships at the university. Graduate
			 assistantships are offered to selected graduate students to meet the teaching,
			 research, or administrative needs of the appointing unit offering the
			 assistantship.
(B)
								Definitions.
(1)
									Graduate teaching assistants. For the purposes of this
			 rule, a graduate teaching assistant performs teaching duties on behalf of the
			 university. Teaching duties may include being assigned as the instructor of
			 record for a course or teaching a section or lab of a course in accordance with
			 paragraphs (B)(1)(b) to (B)(1)(d) of rule
			 3342-3-02 of the Administrative
			 Code.
(2)
									Graduate research assistants. For the purposes of this
			 rule, a graduate research assistant performs research related duties to support
			 one or more faculty members in their research or other scholarly and creative
			 activities.
(3)
									Graduate administrative assistants. For the purposes of
			 this rule, a graduate administrative assistant performs duties assigned by the
			 appointing unit in support of the mission of the university closely related to
			 the student's academic field of endeavor.
(4)
									Appointing unit.
			 For the purposes of this chapter, the appointing unit refers to the university
			 unit that selects, appoints, evaluates, and assumes financial responsibility
			 for the costs associated with a graduate assistantship. The appointing unit may
			 be an "instructional unit" as provided for in paragraph (C) of rule
			 3342-1-01 of the Administrative
			 Code or a "non-instructional unit" as defined in this rule.
(5)
									Non-instructional
			 unit. For the purposes of this rule, a non-instructional unit refers to an
			 office, auxiliary, or other entity of the university that is not defined as an
			 "instructional unit" as provided for in paragraph (C) of rule
			 3342-1-01 of the Administrative
			 Code.
(6)
									Full-time assistantship. For the purposes of this rule,
			 a full-time assistantship refers to a graduate assistantship requiring twenty
			 hours of service per week as provided for in paragraph (D) of this
			 rule.
(7)
									Half-time assistantship. For the purposes of this rule,
			 a half-time assistantship refers to a graduate assistantship requiring ten
			 hours of service per week as provided for in paragraph (D) of this
			 rule.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-7 - Policies on Treasurer and University Funds › Section 3342-7-01 - University policy regarding treasurer of the university

Current through all regulations passed and filed through July 1, 2024
Policy statement. The chief Financial officer, in the discharge of his/her
				duties as treasurer of the university, is responsible for the
				following:
(A)
								Prepare, maintain and
			 distribute a fee register which shall include a listing and description of all
			 fees due and payable to the university.
(B)
								Have charge and custody of securities, notes,
			 contracts, deeds, documents and all other indicia of title in the university
			 and valuable effects of the university: receive and give receipts for moneys
			 due and payable to the university from any sources whatsoever: deposit all such
			 moneys in the name of the university in such depositories as permitted or
			 determined by law.
(C)
								Before entering upon the discharge of such duties, give
			 bond to the state of Ohio for the faithful performance of such duties and
			 proper accounting for all moneys coming into the treasurer's care. The amount
			 of said bond shall be determined by the board, but shall not be for a sum less
			 than the estimated amount which may come into the treasurer's control at any
			 time. Said bond shall be approved by the attorney general of the state of Ohio
			 and filed with the secretary of the state of Ohio.
Replaces: 3342-7-01
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-7 - Policies on Treasurer and University Funds › Section 3342-7-01.2 - Administrative policy regarding credit card security

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 For the express purpose of protecting credit card account information stored or
			 transmitted through university resources and in furtherance of the university's
			 objective in maintaining secure financial transactions, this policy implements
			 a university-wide compliance program regarding the security of credit card
			 transactions.
(B)
								Scope. This policy applies to all transactions
			 involving credit card account information ("cardholder data") processed by a
			 university employee or any other person or entity accepting credit card
			 payments on behalf of a university division, department, office, or entity,
			 whether utilizing internal university processing systems or external
			 third-party processing systems. This policy also applies to all "merchants" who
			 have established accounts in university systems or other electronic financial
			 processing systems where transactions on behalf of the university are
			 conducted.
(C)
								Definitions.
(1)
									Credit card. For
			 the purposes of this policy, the term credit card will also refer to debit card
			 and pre-paid card transactions using branded cards including, but not limited
			 to, American Express, Discover, Japan Credit Bureau, MasterCard, and Visa
			 International.
(2)
									Cardholder data. For the purposes of this policy,
			 cardholder data is any personally identifiable information associated with a
			 specific cardholder, such as account number, expiration date, name, address,
			 social security number, and card validation code or card identification
			 number.
(3)
									PCI DSS. For the purposes of this policy, the term PCI
			 DSS refers to the "Payment Card Industry Data Security Standard" which is a set
			 of requirements designed to ensure that the university maintains a secure
			 environment in the processing, storage, and transmission of cardholder
			 data.
(4)
									Merchant. For the purposes of this policy, credit card
			 merchants at Kent state university are those authorized departments and
			 individuals provided for under this policy who may accept credit cards in
			 payment for products and services. All merchants must receive approval from the
			 division of business and finance before engaging in commercial or other
			 transactional activities on behalf of a university department, office,
			 etc.