Oklahoma Administrative Code › Title 1 - EXECUTIVE ORDERS › Section 1:2015-6

Current through Vol. 41, No. 20, July 1, 2024
I, Mary Fallin, Governor of the State of Oklahoma, pursuant to
			 the power and authority vested in me by Sections
			 1 and
			 2 of Article VI of the Oklahoma
			 Constitution and by Subsection D of Section
			 840-2.14
			 of Title 74 of the Oklahoma Statutes, hereby order a State agency personnel
			 action freeze (hereinafter referred to as "personnel freeze").
For purposes of implementing this personnel freeze, I hereby
			 delegate authority to approve or disapprove exemptions to the freeze to:
1) the statewide elected officials who
		  direct and manage State employing entities; and
2) for all other State employing entities,
		  the appropriate Cabinet Secretary, as designated by the Executive Order in
		  effect that creates the Cabinet System pursuant to 74 O.S. §
							10.3.
The personnel freeze shall be implemented by all agencies in
			 accordance with the following guidelines:
1. No audits of classified positions or
		  reallocation of unclassified positions shall be initiated or conducted at the
		  request of any agency unless specifically approved by the appropriate Cabinet
		  Secretary. However, all audits resulting from a classification grievance shall
		  be exempt from the provisions of this Executive Order.
2. Except as specifically provided and
		  authorized by this Order, all State agencies are prohibited from hiring,
		  reinstating, granting salary raises, awarding performance bonuses, promoting
		  employees, and accepting a transferred employee from another agency without
		  first securing the expressed, written approval of the appropriate Cabinet
		  Secretary.
3. With regard to
		  Information Technology (IT) positions, however, all hiring, reinstatement,
		  salary raises, performance bonuses, promotions, or acceptances of transferred
		  employees, shall require the exclusive approval of the Secretary of Finance,
		  Administration, and Information Technology (Secretary of Finance).
4. For personnel actions meeting any of the
		  criteria outlined in paragraphs 2 and 3 above, an exemption to this personnel
		  freeze may only be granted if the Chief Administrative Officer of an agency
		  submits a request to, and receives approval from, the appropriate Cabinet
		  Secretary for that agency, or, for (IT) personnel actions, approval from the
		  Secretary of Finance. Requests for exemptions and approvals shall be made in
		  the following manner:
a. The Chief
		  Administrative Officer shall submit a written request to the appropriate
		  Cabinet Secretary that fully documents and establishes the unique,
		  fact-specific conditions justifying the request.
b. Such requests shall be submitted through
		  the electronic exception process of the Human Capital Management Division of
		  the Office of Management and Enterprise Services (OMES), hereinafter referred
		  to as HCM, if such electronic exception process is available.
c. Upon finding that the request for an
		  exemption to this personnel freeze is warranted by unique, fact-specific
		  conditions, the Cabinet Secretary shall indicate his or her written
		  approval.
d. All approved requests
		  and Cabinet Secretary findings shall be maintained in accordance with the
		  Records Management Act, and in HCM's exception system, if available.
e. In the event of a vacancy in a Cabinet
		  Secretary position, the Secretary of State shall act as the approving authority
		  for the personnel freeze exemption request.