New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1646 - Development Period Accounting › Subpart 1646-7 - Periodical Financial Reports-development › Section 1646-7.2 - Quarterly financial reports

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
						Within 15 days after the close of each calendar quarter ending on June 30,
						September 30, December 31, and March 31, the local agency shall submit to the
						division a quarterly financial report which shall consist of the data and
						schedules in the number of copies as indicated in Table I which follows:
TABLE I
Contents of Quarterly
Financial Reports-Development
Schedule
										no.
Item
No. of
										copies
Exhibit no.
										Appendix S-11
Remarks
-
Letter of Transmittal and Certificate
1
21
1
Uniform Balance Sheet
1
22
2
Reconciliation of Bank Balances
1
Not exhibited
See §
																	1642-1.6
3
Confirmation of Bank Balances
1
23
4
Development Cost -
2
24 and 25
Budget Control Statement
(form DH-213)
5
Schedule of Contract Awards
2
26
6
Schedule of Investments
1
Not exhibited
See §
																	1645-5.1
7
Schedule of Contingent Liabilities
1
Not exhibited
(b) In addition, the local agency shall
						include the following schedules in the quarterly financial report, if
						specifically requested by the division to do so:
TABLE II
Supplementary Schedules to be Submitted with
						  Quarterly Financial Reports-Development upon Request
Schedule
										no.
Item
No. of
										copies
Exhibit no.
										Appendix S-11
8
Statement of Site Income and Expense on form
									 DH-621
2
27
9
Statement of Initial Operating Period Income and
									 Expense on form DH-621
2
27
10
Schedule of Offsite Clearance Costs, consisting
									 of:
Not exhibited
a. Statement of Offsite Clearance Costs on form
									 DH-213
2
b. Statement of Income and Expense from operation
									 of offsite property on form DH-621
2
11
Schedule of Rehabilitation Costs, consisting
									 of:
Not exhibited
a. Statement of Rehabilitation Costs on form
									 DH-213
2
b. Statement of Income and Expense from operation
									 of rehabilitated property on form DH-621
2
12
Schedule of Relocation of Building Costs,
									 consisting of:
Not exhibited
a. Statement of Relocation of Building Costs on
									 form DH-213
2
b. Statement of income and Expense from operation
									 of relocated buildings on form DH-621
2
(c) The division may further require the
						local agency to submit other documents and supports, such as copies of accounts
						payable vouchers and journal vouchers, in connection with periodical financial
						reports.
(d) Where there is no
						change in a schedule required to be submitted as compared with a previously
						submitted schedule, a statement to that effect on the schedule will be
						acceptable in lieu of an itemization. Each schedule submitted shall show the
						name and location of the local agency, the name and number of the project, the
						date of the end of the period, and shall be numbered to correspond with the
						schedule numbers indicated above. The various documents and schedules shall be
						arranged in the same order as they appear in the tables above and shall be
						bound with a substantial fastener.
(e) The exhibit numbers in the tables above
						refer to the specimen forms exhibited in Appendix S-11. Each item of the report
						will be separately described in the sections which follow.