reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-5 - Electronic Filing; Paper Filing; Termination of Transition Fund › Section 111:2-5-02 - Acknowledgment of statement filed by electronic means of transmission

Current through all regulations passed and filed through July 1, 2024
(A) A
			 statement filed with the secretary of state by
			 electronic means of transmission pursuant to section
			 3517.10,
			 
									3517.105,
								3517.106,
			 3517.1011,
			 3517.1012,
			 3517.1013
								, or
			 3517.1014 of the
			 Revised Code shall be filed by using an on-line application linked to the
			 secretary of state's home page on the world wide web. This application is
			 called the "Campaign Finance Online Filing System" (CFOFS).
(B)
								A statement filed with the board of elections by electronic
			 means of transmission pursuant to section
			 3517.10,
			 3517.105,
			 or
			 3517.106
			 of the Revised Code shall be filed by using an on-line application linked to
			 the board of election's home page on the world wide web. This application is
			 called the "BOe-file System."
(C)
								The secretary of state or
			 board of elections shall immediately acknowledge statements filed in the
			 respective on-line application by notifying the filer when the statement
			 submitted is successfully processed.
(D)
								 The secretary of
			 state and board of election's method of preserving all statements filed by
			 electronic means of transmission is to store all such statements in a database
			 maintained by the secretary of state.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-5 - Electronic Filing; Paper Filing; Termination of Transition Fund › Section 111:2-5-03 - Provision of checks and receipts when filing by electronic means of transmission

Current through all regulations passed and filed through July 1, 2024
Any entity that files a statement by electronic means of
				transmission pursuant to sections
				3517.10
				to
				3517.106
				of the Revised Code shall also file a copy of the canceled checks or paid
				receipts required by section
				3517.10
				of the Revised Code. This copy may be filed by one of the following
				methods:
(A) By sending a paper copy
			 of the canceled checks or paid receipts to the same
			 office the entity files the electronic statement. This copy shall be
			 filed or postmarked not later than the date the statement is required to be
			 filed under section
			 3517.10
			 of the Revised Code;
(B) By
			 uploading a copy of the canceled checks or paid receipts into the
			 respective "Campaign Finance Online Filing
			 System" (CFOFS) or "BOe-file System" using the
			 upload attachment function in the application. This copy shall be uploaded not
			 later than the date the statement is required to be filed under section
			 3517.10
			 of the Revised Code; or
(C)
			 By sending an electronic copy of the canceled checks or paid receipts via
			 electronic mail to an address as specified by the office
			 with whom the entity is seeking to file.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-5 - Electronic Filing; Paper Filing; Termination of Transition Fund › Section 111:2-5-04 - Hardship rule

Current through all regulations passed and filed through July 1, 2024
(A) As used in this rule, "eligible campaign
			 committee" means either of the following:
(1)
			 The campaign committee of a candidate for statewide office that makes
			 expenditures of less than twenty-five thousand dollars during a reporting
			 period under division (A) of section
			 3517.10
			 of the Revised Code;
(2) The
			 campaign committee of a candidate for the office of member of the general
			 assembly or for the office of judge of a court of appeals that would otherwise
			 be required to file campaign finance statements by electronic means of
			 transmission under division (E)  of
			 section
			 3517.106
			 of the Revised Code.
Ohio Administrative Code › Title 111:2 - Campaign Finance › Chapter 111:2-5 - Electronic Filing; Paper Filing; Termination of Transition Fund › Section 111:2-5-05 - Termination of transition fund

Current through all regulations passed and filed through July 1, 2024
(A) On or before
			 the one hundred twentieth day after a transition fund has been established
			 pursuant to division (B) of section
			 3517.1014 of the
			 Revised Code, the treasurer of the transition fund shall file a termination
			 statement.
(B)
(1) The termination statement shall be filed
			 by filing a final statement of donations and disbursements as required by
			 division (I) of section
			 3517.1014 of the
			 Revised Code using the on-line application called the "Campaign Finance Online
			 Filing System" (CFOFS), established pursuant to rule 111:2-5-02 of
			 the Administrative Code, and selecting the option during the submission process
			 indicating that the statement is a termination statement. The termination
			 report must have a zero balance on hand and all loans received must have been
			 repaid or forgiven.
(2) The
			 treasurer shall include with this filing a copy of all available statements
			 from the bank or other financial institution that held transition fund moneys.
			 The bank or financial institution statements may be submitted through
			  CFOFS using the "Upload Attachment"
			 function in the application or by mail to the campaign finance section of the
			 secretary of state's office.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-1 - Directives by County Boards of Election › Section 111:3-1-01 - Issuance of directives

Current through all regulations passed and filed through July 1, 2024
(A) Definitions
For the purposes of this rule and section
				3501.053
				of the Revised Code:
(1) "Permanent
			 directive" means a directive issued to county boards of elections as to the
			 proper method of conducting an
									 election  that remains in
			 effect until replaced or rescinded.
(2) "Temporary directive" means a directive
			 issued to the county boards of elections as to the proper method of conducting
			 an
									 election
			  that remains in effect during the period
			 beginning ninety days before the day of an election and ending on the fortieth
			 day after the day of that election.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-2 - Oversight of County Board › Section 111:3-2-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
(A) "Oversight" is
			 a form of corrective action, initiated and administered by the secretary of
			 state's office, to which a board of elections may be subject as a result of a
			 significant condition that exists at the board of elections.
(B) A "significant condition" is a violation
			 or the inadequate administration of the requirements of federal and/or state
			 law or a policy, procedure, or instruction issued
			 by the secretary of state pertaining to the administration
			 of elections or other duties  of
			 a  board of elections.
(C)
								"Transitional
			 oversight" is a form of oversight, initiated and administered by the secretary
			 of state's office, to prevent errors in elections administration that could be,
			 for example, a result of changes in the composition of a board of elections'
			 members or employees.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-2 - Oversight of County Board › Section 111:3-2-02 - Placing a board of elections under official oversight

Current through all regulations passed and filed through July 1, 2024
The secretary of state, the assistant secretary of state, or
				the secretary's designee may notify a board of elections of the
				terms and
				period of oversight and instructions or recommendations for corrective action
				or improvement in the board's administration of elections.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-2 - Oversight of County Board › Section 111:3-2-03 - Period of oversight

Current through all regulations passed and filed through July 1, 2024
The period of oversight shall be determined by the secretary of
				state, assistant secretary of state, or secretary's designee. A board of
				elections shall remain on oversight until both of the following
				occur:
(A) It corrects or
			 resolves the significant condition(s), and
(B) The secretary of
			 state, assistant secretary of state, or secretary's designee
			 determines that there is no
			 longer a need for oversight.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-2 - Oversight of County Board › Section 111:3-2-04 - Terms of oversight

Current through all regulations passed and filed through July 1, 2024
The secretary of state, assistant secretary of state, or the
				secretary's designee shall determine the terms of oversight based on the nature
				of any significant condition discovered. The terms of oversight may range from
				requiring the director, deputy director, two board members of opposite
				political parties, and other relevant board of
				elections staff to participate in regularly scheduled conference calls or
				in-person meetings with secretary of state's personnel, to implementing
				regular, on-site supervision by the secretary of state's office of the
				day-to-day activities of the board of elections or other terms as deemed
				necessary or appropriate based on the nature of any significant condition
				discovered. In the event that a board of elections has
				insufficient board members or employees to administer elections, the secretary
				of state, assistant secretary of state, or the secretary's designee may appoint
				designees to ensure continued operation of the board of elections until the
				board can operate independently.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-2 - Oversight of County Board › Section 111:3-2-05 - Transition from oversight

Current through all regulations passed and filed through July 1, 2024
(A) If the secretary of state or assistant
			 secretary of state is satisfied that the significant condition(s) that
			 warranted oversight has been resolved, and no other significant conditions
			 exist, the board of elections shall be notified
			 that it is no longer subject to oversight.
(B) If the secretary of state or assistant
			 secretary of state determines that the significant condition(s) that warranted
			 oversight has not been resolved, or that another significant condition exists,
			 the secretary of state, the assistant secretary of state or the secretary's
			 designee may notify the board of elections of the terms and period of continued
			 oversight, if the board is to remain on oversight.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-3 - County Voting Machine Revolving Lease/loan Fund › Section 111:3-3-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in this rule:
(A)
								"Automatic
			 tabulating equipment," "marking device" and "voting machine" have the same
			 meanings as in section
			 3506.01 of the Revised
			 Code.
(B)
								"Capital facilities" has the same meaning as in section
			 111.26, and Chapter 154. of the
			 Revised Code.
(C)
								"Default" means non-payment of two consecutive monthly
			 payments or non-payment of an annual payment in excess of thirty days beyond
			 the scheduled payment date.
(D)
								"Emergency" means
			 an unforeseen event, which includes, but is not limited to, equipment failure
			 or budget constraints.
(E)
								"Equipment" has the same meaning as in section
			 3506.05 of the Revised
			 Code.
(F)
								"Loan fund" means the county voting machine revolving
			 lease/loan fund, which is to provide financial assistance to counties to meet
			 current and future needs for voting equipment.
(G)
								"Secretary" means
			 the Ohio secretary of state.
Replaces: 111-16-01
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 111.26
Rule
				Amplifies: 111.26,
				152.09,
				152.33
Prior
				Effective Dates: 01/07/2011, 2/14/08
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-3 - County Voting Machine Revolving Lease/loan Fund › Section 111:3-3-02 - Eligibility

Current through all regulations passed and filed through July 1, 2024
(A) A board of
			 county commissioners, on behalf of its  board of elections, which has
			 responsibilities related to the proper conduct of elections under state law,
			 may apply for financial assistance from the loan fund.
(B) Participation by a board of county
			 commissioners is voluntary.
(C) A county shall contribute to the cost of
			 capital facilities. The secretary as the administrator of the loan fund
			 acquisitions shall not authorize the contribution from the loan fund of more
			 than fifty per cent of the estimated total cost of a county's purchase of
			 voting machines, marking devices, and automatic tabulating equipment.
(D) Any costs incurred on or after January 1,
			 2008, by a county with respect to the purchase of voting machines, marking
			 devices, and automatic tabulating equipment may be considered as the county
			 cost percentage for the purpose of such acquisition.
(E) A loan fund acquisition for any one board
			 of county commissioners shall not exceed five million dollars and shall be made
			 only for new equipment purchased on or after the date applicable obligations
			 have been issued by the treasurer of state, the net proceeds of which have been
			 transferred to the loan fund.
(F)
			 Financial assistance shall be provided only to the extent that moneys are
			 available in the loan fund.
(G)
			 Loan funds shall only be used to finance eligible costs, which include:
(1) Automatic tabulating equipment, marking
			 devices, and voting machines. Any such equipment must be examined and approved
			 by a board of voting machine examiners pursuant to section
			 3506.05
			 of the Revised Code.
(2) Capital
			 facilities for which the treasurer of state is authorized to issue obligations
			 pursuant to Chapter 154. of the Revised Code.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-3 - County Voting Machine Revolving Lease/loan Fund › Section 111:3-3-03 - Application, administration, and review procedure

Current through all regulations passed and filed through July 1, 2024
(A)
								Requests by
			 counties in need of assistance from the loan fund shall be considered on a
			 first come, first served basis in consideration of the available resources in
			 the loan fund. Such requests shall be made on application forms prescribed by
			 the secretary.
(B)
								Application forms shall address all of the
			 following:
(1)
									
			 Identification of the county and need for assistance;
(2)
									Identification of
			 the specific types and quantity of equipment to be purchased;
(3)
									Documentation of
			 local support in the form of a resolution from the board of county
			 commissioners;
(4)
									Identification of the local or other sources of funding
			 of at least fifty per cent of the total estimated cost necessary to complete
			 the total project;
(5)
									Any additional information the secretary deems
			 necessary to make a determination of the appropriateness of the
			 funding.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-3 - County Voting Machine Revolving Lease/loan Fund › Section 111:3-3-04 - Repayment of loans

Current through all regulations passed and filed through July 1, 2024
(A) Counties shall lease from the secretary
			 the equipment financed in part from the loan fund and shall be required to
			 comply with any loan fund agreement or other agreement required under the
			 applicable bond proceedings.
(B)
			 All automatic tabulating equipment, marking devices, and voting machines
			 purchased through the loan fund shall remain the
			 property of the state, and the state shall retain title until all payments
			 under the applicable county lease have been made. After final payment has been
			 made, title shall transfer to the county.
(C) If the final cost of capital facilities
			 is less expensive than the estimated total cost, then the loan fund must be
			 reimbursed for its contributions that exceed the agreed upon percentage from
			 the loan fund. A county has thirty days to reimburse the loan fund if such an
			 event occurs.
(D) Repayment of the loan shall be made by
			 equal monthly, quarterly, semi-annual, or annual payments not to exceed a
			 period of five years. The payment schedule shall be agreed on by the county and
			 the secretary before the funding request is approved. If a county wishes to
			 change the agreed upon payment schedule, then the secretary must approve the
			 new payment schedule before it becomes effective.
(E) Interest shall not accrue on loans made
			 to counties from the loan fund.
(F)
			 Costs associated with the maintenance, repair, and operation of the automatic
			 tabulating equipment, marking devices, and voting machines purchased shall be
			 the responsibility of the participating  board of elections and boards of county
			 commissioners.
(G) No board of
			 county commissioners may apply for and receive a loan if that county currently
			 has an outstanding loan from the loan fund
								that is in default.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-3 - County Voting Machine Revolving Lease/loan Fund › Section 111:3-3-05 - Remedies

Current through all regulations passed and filed through July 1, 2024
(A)
								If the secretary determines that a county is in default
			 of any agreement, including its financial obligation to the loan fund, then the
			 secretary may do the following:
(1)
									The secretary may seize any equipment purchased through
			 the loan fund that is still considered property of the state. The secretary may
			 resell the equipment, store the equipment, or redistribute the equipment and
			 enter into a new agreement with another county to mitigate the loss to the loan
			 fund.
(2)
									The secretary may, by civil action, mandamus, or other
			 judicial or administrative proceeding, compel performance by a county
			 commission of all the terms and conditions of the loan agreement between the
			 two parties.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-01 - Converting voter registration applications into electronic files

Current through all regulations passed and filed through July 1, 2024
Upon receiving a new voter registration application or an
				application to change an existing voter registration, a
				 board of elections shall do all of
				the following:
(A) Date stamp the
			 application to show the date that it was received.
(B) Determine the completeness and validity
			 of the application by reviewing it to verify that the voter supplied all of the
			 information required by state and federal law.
(C) If the board determines that the
			 application is complete and valid, the board shall do all of the following:
(1) Enter the information contained on the
			 application into the correct data fields in the county voter registration
			 system, including phone number and email if
			 provided;
(2) Scan the voter
			 registration application into the county voter registration system to capture,
			 at a minimum, the applicant's signature.
(3) File and retain the voter registration
			 application in accordance with Ohio law and the current public record retention
			 schedule for the  board of
			 elections.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-02 - Entering voter registration records into the county voter registration system

Current through all regulations passed and filed through July 1, 2024
(A) A  board of elections that receives a voter
			 registration application at least thirty days before an election and is
			 satisfied as to the truth of the statements made on the voter registration form
			 shall register the applicant no later than the earlier of following:
(1) The twentieth business day after
			 receiving the application; or
(2)
			 The fourteenth day before the day of the next general or primary election to be
			 held in that county, in order to prepare the official precinct registration
			 list in accordance with section
			 3503.23
			 of the Revised Code.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-03 - Removing cancelled voter registration records

Current through all regulations passed and filed through July 1, 2024
(A) A  board of elections shall not cancel a voter
			 registration record except as provided in section
			 111.44,
			 division (Q) of section
			 3501.05,
			 division (C)(2) or (C) (3) of section
			 3503.19,
			 section
			 3503.21,
			 division (C) of section
			 3503.24,
			 and section
			 3503.33
			 of the Revised Code, and in accordance with any directive issued by the
			 secretary of state.
(B)
								If a board of elections cancels a voter
			 registration record, the board shall assign to a voter registration
			 record a status that prohibits the voter registration system from
			 printing any information contained in the voter registration record onto
			 pollbooks and that prohibits insertion into the voter record credit
			 for voting in any election.
(C)
			 Upon the cancellation of a voter registration record, the
			  board of elections must change the
			 status of the voter registration record in the county voter registration system
			 to indicate that the voter record was cancelled
								.
(1) After cancelling
			 the voter registration record in the county voter registration system, the
			 county board of elections shall transmit electronically the update to the
			 status of the voter record to the  statewide voter registration
			 database.
(2)
									Cancelled voter registration records shall be marked
			 accordingly in the statewide voter registration
			 database.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-04 - Persons authorized to access statewide voter registration database

Current through all regulations passed and filed through July 1, 2024
(A) The secretary
			 of state shall designate no less than two employees of the office of secretary
			 of state to serve as system administrators for the statewide voter registration
			 database.
(B) The
			  board of elections shall designate
			 at least one employee of the board to serve as the  system administrator for the
			 county voter registration system.
(C) The director and deputy director of a
			  board of elections are permitted to
			 allow a third party access its county voter registration
			 system only for the amount of time necessary to
			 accomplish tasks predetermined and approved by the  board of elections.The board remains responsible for overseeing and logging all
			 activities of any third party that receives access to its system and for
			 complying with related directives from the secretary of state's
			 office.
(D) The director and
			 deputy director of a  board of
			 elections must maintain a current and accurate list of any individuals who have
			 been allowed access to any voter registration system whether the system was
			 accessed in person or through a real-time computer connection.
(E) This list described in paragraph (D) of
			 this rule must contain the following information:
(1) The name of the third-party;
(2) The identity of the system and/or
			 applications to which the third-party user had access;
(3) The user identification code or number
			 through which the third-party accessed the system;
(4) The date on which the director or deputy
			 director granted the access;
(5) The date on which the authorized access
			 terminates;
			 and
(6)
									A description of the activity conducted by the third
			 party.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-05 - Conducting annual audits of the statewide voter registration database

Current through all regulations passed and filed through July 1, 2024
(A)
								A system
			 administrator for the statewide voter registration database for the office of
			 the secretary of state shall conduct a "Manually Triggered Detailed Audit" for
			 each county at least once each
			 calendar year. The statewide voter registration database shall do the
			 following:
(1) Automatically request all
			 information contained in all "active-active"
			 and "active-confirmation" voter records in all
			 precincts in all of the county voter registration systems;
(2) Attempt to match all information or data
			 in the county voter records in all precincts with the information or data for
			 the same voter records contained in the statewide voter registration database
			 by using the state voter identification numbers;
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-4 - Statewide Voter Registration Database › Section 111:3-4-06 - Data sharing

Current through all regulations passed and filed through July 1, 2024
Section
				3503.15
				of the Revised Code authorizes the secretary of state to enter into agreements
				with persons or organizations engaging in legitimate governmental purposes to
				share information or data as necessary for maintenance of the statewide voter
				registration database. The secretary of state identifies the following persons
				or organizations that may receive information or data from the Ohio statewide
				voter registration database:
(A) Other state
				of Ohio agencies, including but not limited to Ohio bureau of motor vehicles,
				Ohio department of health, Ohio department of job and family services, Ohio
				department of medicaid, and Ohio department of rehabilitation and correction,
				for the purpose of identifying presently registered voters in the state of Ohio
				whose voter registration address, as it is recorded in the Ohio statewide voter
				registration database, may not be current.
(B) ERIC, or the
				electronic registration information center. ERIC is an organization of several
				states that share voter registration data points to maintain accurate voter
				registration information.
(C)
									Election officials of other states, territories, or
				local political subdivisions of other states or territories who administer
				elections, for the purpose of comparing voter registration records to assist in
				identifying duplicate registrations and confirming accurate voter registration
				information.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-01 - Definitions and scope of rules

Current through all regulations passed and filed through July 1, 2024
(A)
								Each designated
			 agency that registers voters shall implement a program for registering voters
			  in accordance with a voter registration assistance plan
			 adopted by the designated agency and filed with and approved by
			 the secretary of state. The administrative rules contained in this chapter establish content and format
			 requirements for designated agencies to follow in preparing a voter
			 registration assistance plan specifying the resources and locations at which
			 each
			 designated agency will provide voter registration
			 opportunities.
(B)
								As used in this chapter:
(1)
									"Plan refers to
			 the voter registration assistance plan to be prepared or updated annually by
			 designated agencies specifying the resources and locations at which the
			 designated agency will provide voter registration assistance
			 opportunities.
(2)
									"Registration Form" refers to the voter registration
			 application prescribed by the secretary of state pursuant to section
			 3503.14
			 of the Revised Code.
(3)
									"Agency Coordinator" refers to the person identified by
			 the designated agency to be responsible for the preparation, filing,
			 coordination and implementation of the plan and the designated agency's voter
			 registration program. Each agency coordinator shall also serve as the contact
			 person for responding to questions or concerns raised by a board of elections
			 or the secretary of state.
(4)
									"Declination
			 Form" means a voter registration form that has been returned by an agency
			 consumer and indicates that the agency consumer does not want to register or
			 update their registration, regardless of whether the form contains a signature
			 or other identification of the agency consumer.
(5)
									"Transmittal
			 Form" refers to a form prescribed by the secretary of state to enable each
			 designated agency to forward registration forms to the board of elections that
			 maintain as confidential the identity of the designated agency and enable the
			 board of elections to comply with the requirements of division (F)(4) of
			 section
			 3503.10
			 and division (U) of section
			 3501.11 of the
			 Revised Code.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-02 - Submission of plan

Current through all regulations passed and filed through July 1, 2024
(A) In
			 order to implement the voter registration program set forth in section
			 3503.10
			 of the Revised Code,  each designated agency shall submit a plan to the secretary of
			 state in accordance with administrative rules for approval.
On or before January first of each succeeding year, each
				designated agency shall either submit any change
				or modifications to its plan to the secretary of state for approval
				or affirm that the previously submitted plan has not
				changed.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-03 - Registration opportunities

Current through all regulations passed and filed through July 1, 2024
Each plan shall specify the procedures and personnel through
				which each designated agency will provide opportunities for its consumers to
				register to vote, and shall include:
(A) The name, address, and the telephone
			 number of the person or persons who shall serve as the agency
			 coordinator;
(B) A procedure to be
			 administered as part of the designated agency's
			 intake process that requires that each agency consumer
			 to be offered a registration form and the
			 opportunity for assistance in completing such form;
(C) If the designated agency is an office or agency of the state
			 that provides public assistance or that provides state funded programs
			 primarily engaged in providing services to persons with disabilities, a
			 procedure to be administered as part of the designated agency's intake process which requires that
			 each agency consumer receive a form prescribed by the secretary of state
			 pursuant to division (C) of section
			 3503.10
			 of the Revised Code that contains the following:
(1) "Applying or declining to apply, to
			 register to vote will not affect the amount of assistance that you will be
			 provided by this agency";
(2)
			 Notice of name, address and phone number of the person or office who the
			 applicant can contact if they believe that their right to register or decline
			 to register to vote or their right to privacy in making this decision has been
			 violated.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-04 - Employees

Current through all regulations passed and filed through July 1, 2024
(A) Wherever
			 possible, the employee who provides registration assistance should be the same
			 as the person who gives assistance in the application process for the regular
			 services that the designated agency provides.
			 Each employee assigned to voter registration activities shall be trained and if
			 requested, shall provide to each such consumer who registers to vote the same
			 degree of assistance as with regard to the completion of its own
			 forms.
(B) Each agency coordinator
			 shall train all employees and other persons assigned by the
			 designated agency to work on voter registration
			 activities, or shall arrange for its employees to receive such training, and
			 shall provide such employees and other persons with instructional materials on
			 voter registration to be supplied to each designated agency by the secretary of state. Each
			 designated agency shall provide ongoing training
			 for its employees involved in the designated
			 agency's voter registration program.
(C) Employees and other persons working on
			 voter assistance activities for 
								a designated agency shall not
			 do any of the following:
(1) Directly or indirectly seek to influence
			 a consumer's political preference or party enrollment.
(2) Make any statement to a consumer or take
			 any action, the purpose or effect of which is, to discourage the consumer from
			 registering to vote; or
(3) Make
			 any statement to a consumer or take any action, the purpose
			 
									or effect
			 of which
			 is, to lead the consumer to believe that a decision to register or not to
			 register has any bearing on the availability of services or benefits.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-05 - Transmittal of registration forms

Current through all regulations passed and filed through July 1, 2024
(A)
Each designated agency, through its agency coordinator, shall
				collect all registration forms and tally the number of registration forms collected. The total number of
				registration forms collected by each designated
				agency since the date of the last transmittal shall be recorded on a transmittal form
				
									that
				shall be in a format prescribed by the secretary of state. In addition, each
				designated agency shall record on the transmittal
				form the name and address of the designated
				agency.
(B) Each agency
			 coordinator, or their designee, shall forward the transmittal form and the
			 registration forms to the board of elections in the county in which the
			 designated agency is located. The process
			 for forwarding the forms to the board of elections
			 shall be jointly agreed to by the designated
			 agency and the board of elections. If no such process can be agreed upon, the
			 designated agency shall transmit the registration
			 forms, along with the transmittal form, to the board of elections by regular
			 mail, postage prepaid, no less often than once every five
			 
								business days.
(C) Each board of elections shall, upon
			 receipt of a transmittal form, note the total number of duplicate registrations
			 received through 
								the transmittal. This number shall be recorded on
			 the transmittal form. Thereafter, each board of elections shall maintain the
			 transmittal forms or the information contained thereon in a format and location
			 so that the information 
			 is readily available to the secretary of state and  the board of elections
			 
								can report
			 to the secretary of state any statistical information as
			 the secretary requests.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-5 - Voter Registration › Section 111:3-5-06 - Registration and transmittal forms to be prescribed

Current through all regulations passed and filed through July 1, 2024
The secretary of state shall prescribe all registration, transmittal
			 and other forms required to be used by each designated agency to
			 do all of the following:
(A)
									Enable each
			 designated agency and the boards of elections to comply with the requirement of
			 sections
			 3501.11 and
			 3503.10
			 of the Revised Code;
(B)
									Provide a program that allows qualified residents of
			 the state of Ohio to register at designated agencies and that allows the boards
			 of elections and the secretary of state to collect certain registration related
			 statistical data and report that data to the federal election assistance
			 commission.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-01 - Scope of rules

Current through all regulations passed and filed through July 1, 2024
Section
				3503.09 of the Revised Code
				requires the secretary of state to adopt rules for the electronic transmission
				by designated agencies, offices of deputy registrars of motor vehicles, public
				high schools and vocational schools, public libraries, and offices of county
				treasurers, where applicable, of name and residence changes for voter
				registration records in the statewide voter registration database. The law also
				requires the secretary of state to adopt rules for the purpose of improving the
				speed of processing new voter registrations that permit information from a
				voter registration application received by a designated agency or an office of
				deputy registrar of motor vehicles to be made available electronically, in
				addition to requiring the original voter registration application to be
				transmitted to the applicable board of elections under sections
				3503.10 and
				3503.11 of the Revised Code.
				Accordingly, these rules address requirements for transmitting electronically
				voter registration applications for new and updated voter
				registrations.
Replaces: 111-19-01
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3503.09,
				3501.05
Rule
				Amplifies: 3503.09,
				3503.10,
				3503.11
Prior
				Effective Dates: 01/07/2011
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-02 - Definitions

Current through all regulations passed and filed through July 1, 2024
(A) "Designated
			 agency" means an office or agency in the state that provides public assistance
			 or that provides state-funded programs primarily engaged in providing services
			 to persons with disabilities and that is required by the National Voter
			 Registration Act of 1993 to implement a program designed and administered by
			 the secretary of state for registering voters, or any other public or
			 government office or agency that implements a program designed and administered
			 by the secretary of state for registering voters, including the department of
			 job and family services, the program administered under section
			 3701.132
			 of the Revised Code by the department of health and
			 addiction services, the department of mental health, the department of
			 developmental disabilities, the opportunities for Ohioans
			 with disabilities agency, the department of medicaid, and any other
			 agency the secretary of state designates. Designated agency does not include
			 public high schools and vocational schools, public libraries, or the office of
			 a county treasurer.
(B) "Other
			 registration agency" means a public high school or vocational school, a public
			 library or the office of a county treasurer or other office or agency that is
			 permitted or required to conduct voter registration activities pursuant to
			 applicable sections of the Ohio Revised Code.
(C) "Deputy registrar of motor vehicles" has
			 the same meaning as office of deputy registrar of motor vehicles as either may
			 be described in Chapter 4503. of the Revised Code.
(D) "National Voter Registration Act of 1993"
			 also known as NVRA and the Motor Voter Act means
			 Public
			 Law 103-31, 107 Stat. 77,
			 42
			 U.S.C. 1973gg.
(E) "Extensible Markup Language" or "XML" is
			 a set of rules for encoding documents in machine-readable form, defined in the
			 XML 1.0 Specification produced by the world wide web consortium
			 (W3C).
(F) "Facsimile" is a copy or
			 reproduction of a document transmitted over a telephone line.
(G) "Portable Document Format" or "PDF" is an
			 open standard for document exchange transmitted, for purposes of these rules,
			 by electronic mail. PDF is an open file format specification developed by adobe
			 systems.
(H) "Voter registration
			 application" includes both new voter registration applications and applications
			 to update an elector's name or residence address, whether by use of a form or
			 data entry by a designated agency, other registration agency or deputy
			 registrar of motor vehicles.
(I)
			 "Voter registration application form" means a paper form used to register to
			 vote or to update an elector's name or residence.
(J) "Elector" has the same meaning as
			 division (N) of section
			 3501.01
			 of the Revised Code; that is, a person having the qualifications provided by
			 law to be entitled to vote.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-04 - Processing voter registration applications received electronically from designated agencies, other registration agencies and deputy registrars of motor vehicles by the secretary of state

Current through all regulations passed and filed through July 1, 2024
(A) The secretary of state shall, within
			 three business days of receipt of a voter registration application from a
			 designated agency, other registration agency, or deputy registrar of motor
			 vehicles, verify the data for information required by rule
			 
								111:3-6-03 of the Administrative Code, and transmit
			 the application by the highest degree of electronic capacity available
			  to the appropriate board of
			 elections with instructions for verifying the data and
			  updating the board's records of
			 registered voters in the county.
(B) When transmitting voter registration
			 applications received from designated agencies, other registration agencies and
			 deputy registrars of motor vehicles to boards of elections, the secretary of
			 state shall include, in addition to the unique identifier
			  supplied by the agency or deputy
			 registrar for each voter registration application, a source identifier of the agency or deputy registrar that supplied
			 the voter registration application.
								The secretary of
			 state also shall inform boards of elections
			 that the boards must keep confidential the source identifier designating the
			 identity of the agency through which the person registered to vote or updated
			 their registration .
(C) Except as required by the secretary of
			 state for record-keeping purposes, the identity of an agency through which a
			 person registered to vote or updated the person's voter registration records,
			 and information relating to a declination to register to vote
			  shall be confidential.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-05 - Training for agencies conducting voter registration activities

Current through all regulations passed and filed through July 1, 2024
Each designated agency, other registration agency, and deputy
				registrar of motor vehicles shall require its employees to be trained to
				administer the voter registration program, including the electronic
				transmission program prescribed under this chapter.
								The training program shall be developed in
				consultation with the secretary of state, in order to provide to each applicant
				who wishes to register to vote and who accepts assistance, the same degree of
				assistance with regard to completion of the voter registration application as
				 the agency
				provides in completing its own
				forms.
				Any employee receiving such training shall not be entitled to receive any
				additional compensation for performing such duties.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-06 - Training for boards of elections

Current through all regulations passed and filed through July 1, 2024
Each board of elections shall require its employees to be
				trained to administer the electronic transmission program prescribed under this
				chapter. The secretary of state shall provide  training to boards of elections. Any employee
				receiving such training shall not be entitled to receive additional
				compensation for performing such duties.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-08 - Prohibitions

Current through all regulations passed and filed through July 1, 2024
The secretary of state and the boards of elections, their
				employees and agents, and any third party assisting the secretary of state or boards of
				elections, shall not permit any direct electronic connection between a
				designated agency, other registration agency, or deputy registrar of motor
				vehicles and the statewide voter registration database.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-7 - Compensation of Precinct Officials; Change in Polling Place Location › Section 111:3-7-01 - Compensation of precinct election officials

Current through all regulations passed and filed through July 1, 2024
(A)
								 For purposes of this rule:
(1) "Fair Labor Standards Act" or "Act" means
			 the "Fair Labor Standards Act of 1938," 52 Stat. 1062,
			 29
			 U.S.C. 201
									, as
			 amended.
(2) "Full election
			 day" means the period of time between the opening of the polls and the
			 completion of the procedures contained in section
			 3501.26
			 of the Revised Code.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-7 - Compensation of Precinct Officials; Change in Polling Place Location › Section 111:3-7-02 - Changes in locations of precinct polling places and notification to the secretary of state

Current through all regulations passed and filed through July 1, 2024
(A) A  board of elections shall provide the office
			 of the secretary of state with a list of all precinct polling locations at
			 which a voter may cast a ballot within the county at the next general or
			 primary election to be held within that county. A county board of elections
			 must notify the secretary of state of any change to this list within one
			 business day if the change is made within the thirty days preceding a general
			 or primary election.
(B) For
			 purposes of this rule, "general election" 
								and "primary election" have the same meaning as in
			 section
			 3501.01
			 of the Revised Code.
(C) The list shall be
			 transmitted to the electronic mail address assigned to an individual specified
			 by the secretary of state for the purpose of receiving lists of precinct
			 polling locations.
(1) The list shall be
			 transmitted as an attached file saved in a comma delimited format either with a
			 TXT or CSV extension.
(a) For purposes of this
			 rule, "TXT" means a text file.
(b)
			 For purposes of this rule, "CSV" means comma separated value file.