Ohio Administrative Code › Title 4713 - State Cosmetology and Barber Board › Chapter 4713-3 - Schools › Section 4713-3-11 - Cancellation, settlement and refund

Current through all regulations passed and filed through July 1, 2024
The institution shall state its policy and schedule of refund
				in clear language that can be easily understood. The policy shall apply to all
				terminations for any reason, by either party including student decision, course
				cancellation and school closure. Accredited schools shall adhere to the refund
				policy of their accrediting institution. All other schools shall adhere to the
				following refund requirements.
(A) The
			 intent of the board refund policy is to see that each applicant/student is
			 assured minimum conditions of refund. When calculating refunds, the school
			 shall use the policy mandated by this rule unless a federal or accrediting
			 agency policy applies. No institution is restricted to the minimum specific
			 conditions stated here; only that its policy is at least as liberal to the
			 student as this one
(1) An applicant or
			 student (or the parent/guardian if the applicant or student is a minor) may
			 cancel enrollment at anytime by informing the school in writing.
(2) The ending date for refund computation
			 purposes is the last date of physical attendance by the student.
(3) Enrollment time means the total scheduled
			 days for clock hours that have elapsed between the first day of class and the
			 ending date.
(4) Total tuition is
			 the amount stated on the contract or enrollment attributed to the program in
			 which the student is enrolled.
(5)
			 Program length is a period in clock hours for a clock hour program or calendar
			 time for a credit hour program as specified in the contract or enrollment
			 agreement.
(6) All refunds due
			 shall be issued within forty-five days of official cancellation or withdrawal
			 by the student or termination by the school.
(a) In addition to other charges and fees,
			 the student may be charged a withdrawal fee of no more than one hundred fifty
			 dollars.
(b) The percentage of
			 clock hours that have elapsed is calculated by dividing the enrollment time by
			 the program length, then by multiplying the result by one hundred.
Percentage length completed to total length of program,
						  semester, term or billing period, per enrollment agreement.
Amount of total tuition owed to the school.
0.01 % to 4.9 %
20%
5% to 9.9 %
30%
10% to 14.9 %
40%
15% to 24.9 %
45%
25% to 49.9 %
70%
50% and over
100%
(7) The cancellation date shall be the
			 postmarked date if mailed, or the delivery date, if delivered in person. The
			 termination date shall be the date of formal termination by the school, the
			 thirtieth day of consecutive unexcused absence, or the scheduled return date
			 for a student who does not return from an official leave of absence.
(8) If the school ceases to offer instruction
			 after the student begins training, the student shall be entitled to a pro-rata
			 refund of tuition based upon enrollment time. If the course is canceled before
			 beginning training, the student shall be entitled, at the option of the school,
			 to either a full refund of all money paid to the school, or completion of the
			 course at another location.
(9) All
			 extra costs, such as books, equipment, graduation fees, etc., which are not
			 included in the tuition price, shall be stated in the catalog and enrollment
			 agreement and any non-refundable items will be identified.
(10) An institution may charge a
			 non-refundable application fee. This charge shall be clearly stated in both the
			 school's catalog and enrollment agreement.
(11) Any termination/withdrawal fee shall be
			 identified in the catalog and on the enrollment agreement and may not exceed
			 one hundred fifty dollars.