Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-5 - Administrative Staff Policies › Section 3341-5-13 - Employee fee waiver

Current through all regulations passed and
			 filed through July 1, 2024
(A) Policy statement and purpose
It is the policy of the university to support and promote the
				education of its employees. The employee's first obligation is to fulfill
				
									their
				job obligations; however, reasonable access to university coursework shall be
				given as approved by the supervisor of the employee.
(B) Policy
(1) Full-time employee
(a) Eligibility. For the purposes of this
			 policy, a full-time employee (staff and faculty administrator) is one who works
			 forty hours a week on a regular schedule and is employed full-time for a
			 minimum of nine months per year (including an individual employed full-time at
			 the university but compensated by another agency such as ROTC or a granting
			 agency). The employee is eligible to utilize the fee waiver the first semester
			 following the full-time date of hire.
(b) Benefit. Full-time employees may enroll
			 for unlimited hours per semester. The employee fee waiver will waive one
			 hundred per cent of the in-state instructional and general fees only.
(c) Procedure
(i) The employee completes the online
			 employee fee waiver application, which is located in the my.bgsu
			 portal.
(ii) The supervisor is
			 notified electronically and certifies that the employee's course enrollment
			 will not interfere with the discharge of duties as a university employee. In
			 order to avoid interruptions on the job, employees should, whenever possible,
			 register for courses outside their regular work schedule. When this is not
			 applicable employees may, with the approval of their supervisor, enroll in a
			 course during the regular work day. All time away from work to attend the
			 course must be made up within that work week, either by using a flexible work
			 schedule or appropriate paid leaves, exclusive of sick leave.
(iii) Unpaid leave is not available for this
			 policy.
(iv) The application is
			 then electronically forwarded to the office of human resources for processing.
			 An employee fee waiver application must be completed for every semester in
			 which the employee is registered for courses.
(v) An incomplete employee fee waiver
			 application will not be processed by the office of human resources. It will be
			 pushed back to the employee for completion.
(vi) No applications will be processed for
			 retroactive semesters and therefore must be received in the office of human
			 resources by the last date of the semester applied for Anyone submitting an
			 application after the semester begins will be responsible for any late
			 fees.
(vii) The employee enrolls in
			 coursework through the office of registration and records.
(viii) The employee's enrollment will not
			 prevent a regularly registered student from attending the course.
(ix) An employee may not receive fee waiver
			 benefits as both an employee and as a dependent in any academic year.
(x) Employees seeking accommodations for
			 reasons related to equal employment opportunity regulations should contact the
			 office of human resources. Employees seeking
			 accommodations for reasons related to disability should contact the Office of
			 Accessibility Services.
(d) Responsibility for fees
(i) Employees are responsible for all fees
			 except the instructional and general fees.
(ii)
			 Employees are responsible for all applicable fees that are incurred as a result
			 of adding and/or dropping courses, regardless of the reason.
(iii)
											 BGSU will pay for each class only once. If an employee
			 enrolls in a class and fails the class, or wishes to retake it, any cost to
			 retake the class will be covered by the employee.
(e) Payroll taxes
(i) Undergraduate fee waiver benefits are not
			 subject to taxation.
(ii)
			 Graduate-level fee waiver benefits that do not exceed five thousand two hundred
			 fifty dollars in a calendar year are not subject to taxation (the amount
			 exempted from taxation was current at the time this document was written;
			 however, you should refer to IRS regulations for the most current information
			 on the taxability of employer-provided educational assistance).
(iii) If an employee's graduate-level fee
			 waiver benefits exceed five thousand two hundred fifty dollars
			 (or the current threshold) in a calendar year,
			 the amount over  is subject to taxation.
(f) Reciprocity
(i) An agreement exists between BGSU and the
			 university of Toledo-main campus and health sciences campus, whereby full-time
			 employees of one university may enroll in courses at the other university. This
			 arrangement covers full-time employees only and does not include waivers for
			 dependents. The agreement is solely a tuition waiver and does not cover any
			 additional fees or costs associated with instruction. The following conditions
			 apply:
(a) The number of hours covered per
			 semester are limited by the policy for the university of Toledo employees. We
			 suggest you visit their policy to see how many hours will be covered per
			 semester.
(b) The employee must be
			 properly admitted as an undergraduate or graduate student at the university of
			 Toledo before registering for courses.
(c) The fee waiver applies to courses that
			 are eligible for credit hour(s) only.
(d) If the class is available on a BGSU
			 campus the request for a fee waiver to take the class at the university of
			 Toledo will be denied.
(e) Courses
			 that are not covered at the university of Toledo through the reciprocity
			 agreement are covered under the university of Toledo's policy.
(ii) BGSU employees must contact
			 the office of human resources to prepare a fee waiver for courses at the
			 university of Toledo. It is the employee's responsibility to make arrangements
			 for the fee waiver to reach the appropriate office at the university of
			 Toledo.