Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-9 - Administrative Policy on Technology › Section 3342-9-02.2 - Administrative policy regarding electronic communications for students

Current through all regulations passed and filed through July 1, 2024
(A)
								Introduction. Kent state university is committed to
			 using the most advanced technology available to communicate with students and
			 recognizes an expanding reliance on electronic communication among students,
			 faculty, staff, and the administration due to the convenience, speed,
			 cost-effectiveness, and environmental advantages of using electronic
			 communication. Therefore, the electronic communications student policy will
			 provide procedures and regulations to govern the use of electronic
			 communications between the university and the students. Electronic
			 communications may include, but are not limited to, electronic mail, electronic
			 bulletin boards, and information portals. Please refer to rule 3342-9-02 (Kent
			 state university responsible use of information technology policy) and rule
			 3342-9- 02.1 (administrative policy on responsible use of information
			 technology) of the Administrative Code, for additional information and
			 guidelines regarding electronic communication.
(B)
								Procedural
			 standards.
(1)
									University use of electronic mail. A university-assigned
			 student email account shall be an official university means of communication
			 with all students at Kent state university. Students are responsible for all
			 information sent to them via their university assigned email account. If a
			 student chooses to forward their university email account, he or she is
			 responsible for all information, including attachments, sent to any other email
			 account.
(2)
									Assignment of student email accounts. New students will
			 be assigned an email account when they participate in the "PASS" program for
			 new freshmen or register for classes. Once an email account is established, the
			 address will be added to web for students at wfs.kent.edu and the student
			 on-line directory at kent.edu/phonedirectory.
(3)
									Expectations
			 regarding student use of university electronic communications, which include,
			 but are not limited to, email and information portals. To stay current with
			 university information, students are expected to check their official
			 university email account and other electronic communications on a frequent and
			 consistent basis. Recognizing that some communications may be time-critical,
			 the university recommends that electronic communications be checked minimally
			 twice a week.
(4)
									Maintenance of student email accounts. Kent state
			 university will maintain a students' email account for the life of the student
			 to facilitate communication as an alumnus, or until such time that a former
			 student requests that the account be closed.
(5)
									Mass and targeted
			 electronic communication. The distribution of mass communication to all
			 students or targeted communication to a specific subset of students shall be
			 restricted to Kent state university departments for university business.
			 External requests will not be honored.
(6)
									Educational uses
			 of email. Faculty may determine how email and other electronic communications
			 will be used in their classes and it is recommended that faculty expectations
			 of all electronic communication requirements be specified in their course
			 syllabus. Faculty should expect that students are accessing official electronic
			 communications and should use such communications for their courses
			 accordingly.