Ohio Administrative Code › Title 107 - Governor's Residence Advisory Commission › Chapter 107-1 - Governor's Residence Advisory Commission › Section 107-1-01 - Procedures for meetings, notices of meetings and minutes of the governor's residence advisory commission

Current through all regulations passed and filed through July 1, 2024
(A) Meetings
All meetings of the governor's residence advisory commission
				hereafter called the "commission" are public meetings open to the public at all
				times. A member of the commission must be present in person at a commission
				meeting open to the public to be considered present or to vote at the meeting
				and for purposes of determining whether a quorum is present at the meeting. Any
				executive session shall meet the requirements of division (G) of section
				121.22 of the Revised
				Code.
(B) Notice of
			 meetings
(1) Contact the office of the
			 governor's residence advisory commission.
Any person may ascertain the time and place of all regularly
				scheduled meetings and the time, place and purpose of all scheduled special
				meetings by contacting during normal business hours the governor's residence
				advisory commission, support staff office, at (614) 466-4459 and facsimile
				(614) 466-1040.
(2) Posting
			 of notice.
For all meetings of the commission a notice shall be sent to
				the statehouse pressroom.
The commission shall provide notification in the following
				manner:
(a) For regular meetings, such
			 notice shall be given at least twenty-four hours prior to the regular meeting
			 and shall specify the time and place of the meeting.
(b) For special meetings, not of an emergency
			 nature, such notice shall be given at least twenty-four hours before the
			 special meeting and shall specify the time, place and purpose of the
			 meetings.
(c) For special meetings
			 of an emergency nature, such notice shall be given immediately upon the calling
			 of the meeting and shall specify the time, place and purpose of the
			 meetings.
(3) Request
			 for notification of regular or special meetings.
Any person, including representatives of the news media, may
				obtain notification of all regular or special meetings by requesting that such
				notification be provided. A request for such notification shall be addressed to
				the governor's residence advisory commission, support staff office, located at
				4200 Surface Road, Columbus, Ohio 43228-1395, telephone
				(614)
				466-4459 or facsimile (614) 466-1040.
A request shall include the name of the person to be contacted,
				his or her mailing address, facsimile number, if available, and a maximum of
				two telephone numbers where he or she can be reached or a message left for him
				or her. The commission shall maintain a list of all persons who have requested
				notice of meetings pursuant to this paragraph.
The commission shall determine the appropriate mode of
				notification which may include mailing, faxing or otherwise providing the
				commission's schedule of meetings, meeting agendas or meeting notices to all
				persons named in the list or telephoning all persons named in the list.
				Telephone notice shall be complete if a message has been left for the person at
				either of the designated numbers.
The commission shall provide notification of regular or special
				meetings in the same manner that the commission provides notification under
				paragraphs (B)(2)(a), (B)(2)(b) and (B)(2)(c) of this rule.
(4) Request for reasonable advance
			 notification of specific type of business to be discussed.
Any person may obtain reasonable advance notification of all
				meetings at which any specific type of public business is to be discussed by
				requesting that such notification be provided. A request for such notification
				shall be addressed to the governor's residence advisory commission, support
				staff office, located at 4200 Surface Road, Columbus, Ohio 43228-1395,
				telephone (614) 466-4459, facsimile (614) 466-1040.
A request shall include the name of the person to be contacted,
				his or her mailing address, facsimile number, if available, and a maximum of
				two telephone numbers where he or she can be reached or a message left for him
				or her regarding the specific type of business to be discussed. The commission
				shall maintain a list of all persons who have requested notice of meetings
				pursuant to this paragraph.
The commission shall determine the appropriate mode of
				notification which may include mailing, faxing or otherwise providing the
				commission's schedule of meetings, meeting agendas or meeting notices to all
				persons named in the list or telephoning all persons named in the list.
				Telephone notice shall be complete if a message has been left for the person at
				either of the designated numbers.
The commission shall provide reasonable advance notification of
				regular or special meetings at which specific types of business are to be
				discussed in the same manner that the commission provides notification under
				paragraphs (B)(2)(a), (B)(2)(b) and (B)(2)(c) of this rule.