New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter I - Procurement Services Group › Part 250 - Purchasing Procedures And Purchases From Preferred Sources › Section 250.4 - General provisions for purchasing services

Current through Register Vol. 46, No. 28, July 10, 2024
State agency procurement practices for services shall
					 incorporate the following:
(a) The
				  purchase of services by State agencies shall be conducted in a manner which
				  accords first priority to preferred sources in accordance with the provisions
				  of this Part when the services required are available in the form, function and
				  utility required by State agencies through a preferred source.
(b) A centralized contract shall be
				  established for those services required by State agencies in a manner which
				  maximizes the purchasing value of public funds. Centralized contracts,
				  including multiple contracts, shall be established from time to time in such
				  number and scope as will ensure the sufficient and uninterrupted availability
				  of services for State agency use. Such contracts shall be established in
				  cooperation with the State Procurement Council and State agencies, to reflect
				  the identity, form, function and utility required by State agencies and to
				  include specifications that conform, wherever possible, to industry standards.
				  Factors to be considered in the determination whether to establish such
				  contracts may include, without limitation, the availability of a volume
				  discount, prior use of the service among State agencies, the relative cost of
				  establishing the contract, its anticipated use and expected actual savings for
				  the State.
(c) When services are
				  not available from preferred sources consistent with the provisions of this
				  Part in the form, function or utility required by State agencies, State
				  agencies may procure services independently or in conjunction with other State
				  agencies in accordance with the provisions of section
				  250.10 of this Part.
(d) Service contracts shall be awarded on the
				  basis of best value to a responsive and responsible offeror; or, in the case of
				  multiple awards, in accordance with section
				  250.10(c) of this
				  Part.
(e) Any officer, body or
				  agency of a political subdivision as defined in section 100  of the General
				  Municipal Law or a district therein, may make purchases of services through
				  centralized contracts for services, subject to the provisions of section 104  of
				  the General Municipal Law. Any public authority or public benefit corporation
				  of the State including the Port Authority of New York and New Jersey or other
				  authorized purchaser may make purchases of services through centralized
				  contracts for services. Any public library, association library, library
				  system, cooperative library system, the New York Library Association and the
				  New York State Association of Library Boards or any other library except those
				  operated by for profit entities may make purchases through centralized
				  contracts for services.
(f) All
				  State agencies shall require all contractors, including subcontractors, that
				  provide services for State purposes pursuant to a contract, to submit an annual
				  employment report for each contract for services that includes for each
				  employment category within the contract the number of employees employed to
				  provide services under the contract, the number of hours they work and their
				  total compensation under the contract. Employment records shall be submitted to
				  the agency that awarded the contract, the Department of Civil Service and the
				  Department of Audit and Control and shall be available for public inspection
				  and copying pursuant to section 87 of the Public Officer Law provided that in
				  disclosing such reports pursuant to the Public Officers Law, the agency making
				  the disclosure shall redact the name or social security number of any
				  individual employee that is included in such document.