New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter C - Social Services › Article 2 - Family and Children's Services › Part 414 - School-age Child Care › Section 414.2 - Procedures for applying for and renewing a registration

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Applicants for a registration must submit
			 to the office:
(1) a completed application,
			 including required attestations, on forms furnished by the office or approved
			 equivalents. Such application and attestations must include an agreement by the
			 applicant to operate the school-age child care program in conformity with
			 applicable laws and regulations;
(2) certificate of occupancy or other
			 documentation from the local government authority having jurisdiction for
			 determining compliance with the Fire Code and Building Code of New York State,
			 or other applicable fire and building codes when the Fire and Building Code of
			 New York State is not applicable, showing that the facility has been inspected
			 and approved within the 12 months preceding the date of application for use as
			 a child school age child care program, in accordance with the appropriate
			 provisions of such code;
(3)
			 documentation from local zoning authorities or officials, where such
			 authorities or officials exist, that a school-age child care program is a
			 permitted use under any zoning code applicable to the area in which the
			 school-age child care program is located;
(4) documentation from the local health
			 department or the New York State Department of Health showing that the facility
			 has been inspected and approved within the 12 months preceding the date of
			 application;
(5) where a program
			 uses a private water supply, a report from a State licensed laboratory or
			 individual, based on tests performed within the 12 months preceding the date of
			 application, showing that the water meets standards for drinking water
			 established by the New York State Department of Health;
(6) certification, on forms provided by the
			 office, that the building, its property and premises, and the surrounding
			 neighborhood and environment are free from environmental hazards. Such hazards
			 include but are not limited to, dry cleaners, gas stations, nuclear
			 laboratories or power plants, property designated as a Federal superfund
			 clean-up site, and any property with known contaminated ground or water
			 supplies. Where the historical or current use of the building, its property and
			 premises, or the surrounding neighborhood indicate that an environmental hazard
			 may be present, inspection or testing must be completed by the appropriate
			 local official or authority to determine if such hazard exists. Documentation
			 of the inspection or testing must be appended to the statement required by this
			 paragraph and include a statement from the appropriate local official or
			 authority following this inspection and/or testing that the building, its
			 property and premises, and the surrounding neighborhood meet applicable
			 standards for sanitation and safety;
(7) documentation from service personnel
			 licensed by the New York State Department of State to perform fire alarm
			 systems maintenance, repair and testing which shows that fire alarm and
			 detection systems have been inspected, tested and maintained in accordance with
			 the applicable requirements of the Fire Code and Building Code of New York
			 State, or other applicable fire and building codes when the Fire and Building
			 Code of New York State is not applicable, for use of the building as a school
			 age child care program;
(8)
			 documentation from service personnel qualified to perform fire suppression
			 systems testing showing that fire suppression equipment and systems have been
			 tested and maintained in accordance with the requirements of the Fire Code and
			 Building Code of New York State, or other applicable fire and building codes
			 when the Fire and Building Code of New York State is not applicable, for use of
			 the building as a school age child care program;
(9) documentation from an inspector from the
			 New York State Department of Labor, or an insurance company licensed to write
			 boiler insurance in New York State, showing that all steam or hot water boilers
			 have been inspected and approved in accordance with the requirements of the New
			 York State Department of Labor. For all other fuel burning heating systems and
			 equipment and boilers not subject to the New York State Department of Labor
			 requirements, documentation of service by a heating contractor performed within
			 the 12 months preceding the date of application;
(10) a diagram of the portion of the building
			 to be occupied by the school-age child care program and all adjacent areas of
			 such building, as required in section
			 414.3(a) 
			 of this Part;
(11) a description of
			 program activities offered to meet the needs of children, as described in
			 section
			 414.7(a) 
			 of this Part;
(12) a copy of the
			 emergency plan and emergency evacuation diagram, as required in section
			 414.5(b) 
			 of this Part, specifying alternate means of egress;
(13) a health care plan developed in
			 accordance with the requirements of section
			 414.11(c) 
			 of this Part;
(14) copies of sample
			 menus for snacks and, where meals are provided, for meals, or a copy of the
			 current letter of approval from the New York State Child and Adult Care Food
			 Program;
(15) where meals are
			 provided but are not prepared at the program, a description of food service
			 arrangements;
(16) a sworn
			 statement by the applicant indicating whether, to the best of the applicant's
			 knowledge, the applicant has ever been convicted of a misdemeanor or a felony
			 in New York State or any other jurisdiction, and fingerprint images to comply
			 with the requirements of section
			 413.4  of
			 this Title;
(17) certification, on
			 forms provided by the office, that the applicant is in compliance with child
			 support obligations or payments, in accordance with the requirements of section 3-503  of the General Obligations
			 Law;
(18) certification, on forms
			 provided by the office, that the school-age child care program is in compliance
			 with workers' compensation in accordance with the requirements of New York
			 State law;
(19) Statewide Central
			 Register of Child Abuse and Maltreatment and Justice Center for the Protection
			 of Persons with Special Needs;
(i) the
			 statewide central register database form necessary to complete required
			 screening by the Statewide Central Register of Child Abuse and Maltreatment to
			 determine if the applicant is the subject of an indicated report of child abuse
			 or maltreatment;
(ii) the forms
			 necessary to check the register of substantiated category one cases of abuse or
			 neglect maintained by the Justice Center for the Protection of Persons with
			 Special Needs per section 495  of the Social Services Law;
(20) a description of specific
			 procedures which will assure the safety of a child who is reported to the
			 Statewide Central Register of Child Abuse and Maltreatment as well as other
			 children provided care in the school age child care program, as required in
			 section
			 414.10(d) 
			 of this Part;
(21) a description of
			 the procedure to be used to review and evaluate the background information
			 supplied by applicants for employment and volunteer positions, as required in
			 section
			 414.13  of
			 this Part;
(22) copies of the
			 school age child care program's personnel policies and practices;
(23) a description of policies and practices
			 regarding appropriate supervision of children as required in section
			 414.8  of
			 this Part;
(24) an outline of a
			 plan for training as required in section
			 414.14  of
			 this Part, including use of both in-service training and outside training
			 resources;
(25) a copy of a
			 certificate of insurance from an insurance company showing the intent to
			 provide general liability insurance to the school age child care program upon
			 registration;
(26) when the
			 school-age child care program is owned by an individual, corporation,
			 partnership or other entity using a business or assumed name, a copy of the
			 certificate of doing business under an assumed name obtained from the county
			 clerk; and
(27) an email address
			 for the director or other person designated to receive communications from the
			 office. If the applicant is unable to provide at least one valid email address,
			 the applicant must provide a valid mailing address for the director or other
			 person designated to receive written communications from the office.