reglab/statecodes huggingface dataset:
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
The following terms shall have the respective meanings
				  provided in this rule. Terms not defined in this rule which are defined in the
				  Public Records Act, Section
				  14-3-1 et
				  seq. NMSA 1978 shall have the respective meanings accorded such terms in the
				  act.
A.
"Archives"
means
				the permanent records of the state of New Mexico, which may include government
				and private collections of the Spanish, Mexican, territorial and statehood
				periods, assessed to have significant historical value to warrant their
				preservation by the state of New Mexico.
B.
"Disposition"
means final
				action that puts into effect the results of an appraisal decision for a series
				of records (i.e., transfer to archives or destruction).
C.
"Executive level"
means
				elected and appointed officials, statutory agency heads and management
				personnel with decision making authority granted by the agency head.
D.
"Historical"
means records
				deemed to have archival value by the commission.
E.
"Non-record"
means extra
				copies of documents kept solely for convenience of reference, stocks of
				publications, transitory records, records not usually included within the scope
				of the official records of an agency or government entity and library material
				intended only for reference or exhibition. The following specific types of
				materials are non-records: materials neither made nor received in pursuance of
				statutory requirements nor in connection with the functional responsibility of
				the officer or agency, extra copies of official records, preliminary drafts,
				blank forms, transmittal letters or forms that do not add information, sample
				letters, and reading files or informational files.
F.
"Official copy of record"
the
				single record determined to be the official copy for the purposes of fulfilling
				the retention requirements.
G.
"Retention"
means the period of time during which the official
				copy of record shall be maintained by an organization because they are needed
				for operational, legal, fiscal, historical or other purposes.
H.
"Transitory"
means messages
				which serve to convey information of temporary importance in lieu of oral
				communication. Transitory messages are only required for a limited time to
				ensure the completion of a routine action or the preparation of a subsequent
				record. Transitory messages are not required to control, support or to document
				the operations of government.
I.
"Trigger event"
means the event which begins the retention
				period.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.8 - ABBREVIATIONS AND ACRONYMS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"ADA"
stands for Americans with Disabilities Act.
B.
"CDC"
stands for center for
				disease control.
C.
"DUI"
stands for driving under the influence.
D.
"EEOC"
stands for equal
				employment opportunity commission.
E.
"NMAC"
stands for New Mexico
				administrative code.
F.
"NMSA"
stands for New Mexico statutes annotated.
G.
"WCA"
stands for workers'
				compensation administration.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.9 - INSTRUCTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A. The records
				retention and disposition schedule identifies the types of records maintained
				by all agencies and specifies a period of time for which the official copy of
				record must be retained. A retention period may be stated in terms of months or
				years and is contingent upon the occurrence of a trigger event. Each record
				classification will be itemized by NMAC section number and title in the format
				listed below.
(1)
Category
-
				describes the hierarchy of the function
(2)
Description
- describes the
				function of the record classification
(3)
Retention
- defines the
				length of time records must be kept before they are eligible for destruction or
				archival preservation
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.101 - AUTHORIZATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Records related
				to authorization of personnel or entities to perform specific duties and not
				identified in other classifications.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.102 - CALENDARS AND SCHEDULES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Appointments
				and schedules and related records.
C.
Retention:
destroy one year
				from close of calendar year in which created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.103 - CALENDARS AND SCHEDULES - GOVERNOR

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				general management
B.
Description:
Governor's appointments and schedules and related
				records.
C.
Retention:
permanent, transfer to archives when no longer needed for
				reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.104 - CORRESPONDENCE - EXECUTIVE LEVEL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				general management
B.
Description:
Internal and external communications and related records to
				or from executive level personnel including, but not limited to, directives and
				not identified in other classifications.
C.
Retention:
permanent,
				transfer to archives when no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.105 - CORRESPONDENCE - GENERAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Routine
				correspondence and related records of day-to-day office administration and not
				identified in other classifications.
C.
Retention:
destroy one year
				from close of calendar year in which created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.107 - DENIED, REJECTED OR WITHDRAWN RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				general management
B.
Description:
Records including, but not limited to, applications,
				complaints or requests which are incomplete, have no merit or have been denied,
				rejected or withdrawn.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.108 - DISTRIBUTION, MAILING AND CONTACT LISTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				general management
B.
Description:
Lists of individuals and organizations for mailing, contact
				or distribution.
C.
Retention:
destroy when superseded or obsolete
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.109 - INDEXES AND FINDING AIDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Indexes, lists
				and finding aids used to provide access to records or information.
C.
Retention:
retain until
				disposition of corresponding record
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.110 - LOGS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Logs used to
				monitor or control.
C.
Retention:
retain until no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.111 - PLANNING AND DEVELOPMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Records related
				to planning and development.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.112 - PROGRAM AND PROJECT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Records related
				to administrative programs and projects not identified in other
				classifications.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.113 - PROGRAM AND PROJECT FILES - GOVERNOR'S

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				general management
B.
Description:
Records related to administrative programs and projects of
				the governor's and lieutenant governor's office.
C.
Retention:
permanent,
				transfer to archives when no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.114 - PUBLICATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Agency
				publications intended for distribution to the public.
C.
Retention:
permanent,
				transfer to state library when published
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.116 - REPORTS - GENERAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
General reports
				not identified in other classifications.
C.
Retention:
destroy two years
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.117 - REPORTS - HISTORICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Historical
				reports including, but not limited to the following subject matter: vital
				records, natural resources, emissions, professional licensure registries,
				disease management, rural health care, student nutrition, emergency response,
				homeland security, infrastructure, tribal education and statutorily required
				reports; and not identified in other classifications.
C.
Retention:
permanent,
				transfer to archives one year from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.118 - REPORTS - STATISTICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Statistical
				reports.
C.
Retention:
destroy five years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.119 - SPEECHES AND PRESENTATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Speeches,
				presentations and related records, does not include records related to
				training.
C.
Retention:
permanent, transfer to archives when no longer needed
				for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.120 - SURVEYS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Surveys or
				questionnaires and related records.
C.
Retention:
destroy five
				years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.121 - TRACKING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Records related
				to the tracking of data for the purpose of reporting.
C.
Retention:
destroy five
				years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.122 - GRANT ADMINISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - general management
B.
Description:
Records related
				to grant administration.
C.
Retention:
destroy three years from the date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.131 - BUILDING FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - buildings, facilities and
				infrastructure
B.
Description:
Records related to government owned buildings and
				facilities including, but not limited to, capital improvements, as-built and
				as-constructed drawings, does not include routine maintenance and construction
				projects.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.132 - CONSTRUCTION PROJECT FILES - CAPITAL PROJECTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				buildings, facilities and infrastructure
B.
Description:
Records related
				to the planning, design and construction of projects using capital
				funds.
C.
Retention:
permanent, transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.133 - INFRASTRUCTURE PROJECT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - buildings, facilities and
				infrastructure
B.
Description:
Records related to the planning, design and construction of
				specific projects including, but not limited to, facility and infrastructure
				projects.
C.
Retention:
permanent, transfer to archives 25 years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.134 - MAINTENANCE AND REPAIR RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				buildings, facilities and infrastructure
B.
Description:
Records related
				to the maintenance and repair of government owned and operated buildings and
				facilities.
C.
Retention:
destroy three years from the close of the fiscal year in which file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.135 - MAPS, DRAWINGS AND PLANS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				buildings, facilities and infrastructure
B.
Description:
Maps, drawings
				or plans of government owned assets including, but not limited to, property,
				facilities, buildings and infrastructure.
C.
Retention:
permanent,
				transfer to archives when no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.136 - SAFETY, SECURITY AND ACCESS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				buildings, facilities and infrastructure
B.
Description:
Records related
				to safety and security for government owned or operated buildings.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.137 - WORK ORDERS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - buildings, facilities and
				infrastructure
B.
Description:
Records related to work and job orders for repair and
				maintenance of property.
C.
Retention:
destroy one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.141 - AWARDS - COMMUNITY AND PUBLIC RELATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				community and public relations
B.
Description:
Records related to awards and recognition.
C.
Retention:
permanent,
				transfer to archives one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.142 - COMPLAINTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - community and public relations
B.
Description:
Records related
				to complaints by the public relating to policies, procedures or business
				practices including, but not limited to, fling forms, recommendations,
				responses and resolution.
C.
Retention:
destroy one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.143 - OUTREACH - HISTORICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - community and public
				relations
B.
Description:
Records related to community outreach with historical
				significance.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.144 - PRESS AND NEWS RELEASES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - community and public
				relations
B.
Description:
Records related to official government press, news releases and
				notices.
C.
Retention:
permanent, transfer to archives five years from date file
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.145 - PROGRAMS - COMMUNITY AND PUBLIC RELATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				community and public relations
B.
Description:
Records related to community programs not identified
				in other classifications.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.146 - PUBLICITY AND PROMOTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - community and public
				relations
B.
Description:
Records related to marketing of the government including, but not
				limited to, advertising and public relations with the media including
				newspapers, television and magazines.
C.
Retention:
permanent,
				transfer to archives five years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.151 - EQUIPMENT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - equipment and vehicle management
B.
Description:
Records related
				to equipment including, but not limited to, history, logs, manuals and
				operating procedures; and not identified in other classifications.
C.
Retention:
destroy three
				years from date of disposition of equipment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.152 - MAINTENANCE AND REPAIRS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - equipment and vehicle
				management
B.
Description:
Records related to maintenance and repair of vehicles and
				equipment.
C.
Retention:
destroy three years from the close of the fiscal year in which
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.153 - VEHICLE FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - equipment and vehicle management
B.
Description:
Records related
				to vehicles including, but not limited to, history, logs, manuals and operating
				procedures; and not identified in other classifications.
C.
Retention:
destroy three
				years from date of disposition of vehicle
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.156 - ACCESS AND CONTROL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - information technology
B.
Description:
Records related
				to security and access to information technology.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.157 - SYSTEMS AND NETWORKS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - information technology
B.
Description:
Records related
				to development and maintenance of voice and data networks, infrastructure and
				computer applications.
C.
Retention:
destroy when superseded or obsolete
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.158 - WEB MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - information technology
B.
Description:
Records related
				to management of public websites including, but not limited to, design,
				graphics, formats and links.
C.
Retention:
destroy one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.161 - ACCIDENTS AND PROPERTY DAMAGE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - risk management
B.
Description:
Records related
				to reporting damage to government owned and operated property including, but
				not limited to, claims.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.162 - GENERAL LIABILITY - CLAIMS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				risk management
B.
Description:
Records related to general liability claims.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.163 - INSURANCE CERTIFICATES AND BONDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				risk management
B.
Description:
Records of insurance certificates and bonds provided by
				contractors, vendors and other non-governmental entities.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.164 - INSURANCE POLICIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - risk management
B.
Description:
Records related
				to insurance of government owned and operated property and assets.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.165 - WAIVERS AND RELEASES - RISK MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				risk management
B.
Description:
Waivers and releases of liability and related
				records.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.171 - COLLECTION MANAGEMENT - LIBRARY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				historical and cultural resource management
B.
Description:
Records related
				to the management of items and objects owned or managed by a library.
C.
Retention:
destroy when no
				longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.172 - COLLECTION MANAGEMENT - MUSEUMS AND ARCHIVES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				historical and cultural resource management
B.
Description:
Records related
				to the management of items and objects owned or managed by a museum or
				archive.
C.
Retention:
permanent
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.173 - LENDING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - historical and cultural resource
				management
B.
Description:
Records related to borrowing, lending and returning
				of library items including, but not limited to, tracking.
C.
Retention:
destroy when
				superseded or obsolete
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.174 - PATRON MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - historical and cultural resource
				management
B.
Description:
Records related to the management of
				patrons.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.175 - REQUESTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - historical and cultural resource
				management
B.
Description:
Records related to requests from the
				public.
C.
Retention:
destroy three years from the close of the calendar year in which file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.176 - SCHOLARLY RESEARCH

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - historical and cultural resource
				management
B.
Description:
Records related to scholarly research.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.177 - CULTURAL RESOURCES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - historical and cultural resource
				management
B.
Description:
Records related to the preservation of cultural
				resources.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.181 - ASSESSMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to proficiency and learning assessments.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.182 - COURSE DEVELOPMENT AND ADMINISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				education
B.
Description:
Records related to development of courses including, but not limited to,
				outlines and syllabi.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.183 - ENROLLMENT - EDUCATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to student enrollment and withdrawal.
C.
Retention:
destroy two years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.184 - EXAMINATION AND TESTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to examination and testing including, but not limited to, grade
				results.
C.
Retention:
destroy two years from close of calendar year in which file
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.185 - PROGRAMS - EDUCATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to academic, athletic and social programs.
C.
Retention:
destroy five years
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.186 - PROGRAMS - HIGHER EDUCATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration -
				education
B.
Description:
Records related to higher education programs.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.187 - REGISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to class registration.
C.
Retention:
destroy one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.188 - STUDENT RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Records related
				to student evaluations, discipline, assessments and attendance; does not
				include transcripts.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.189 - STUDENT TRANSCRIPTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Administration - education
B.
Description:
Official student
				transcripts.
C.
Retention:
permanent, transfer to archives 100 years from date of
				birth
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.201 - CLAIMS - BENEFITS MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services -
				benefits management
B.
Description:
Records related to employee benefit claims.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.202 - ENROLLMENT - BENEFITS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - benefits management
B.
Description:
Records related
				to employee enrollment in government benefit plans.
C.
Retention:
destroy five years
				from termination of coverage
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.203 - PLANS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - benefits management
B.
Description:
Records related
				to benefit plans and statements.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.206 - EMPLOYMENT SCREENING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - employer and labor
				services
B.
Description:
Records related to pre-employment screening.
C.
Retention:
destroy five
				years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.207 - LABOR RELATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - employer and labor
				services
B.
Description:
Records related to labor relations.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.208 - PROGRAMS - EMPLOYER AND LABOR SERVICES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- employer and labor services
B.
Description:
Records related to programs for labor and employer
				services not identified in other classifications.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.211 - DEDUCTIONS AND GARNISHMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- payroll management
B.
Description:
Records related to deduction and garnishments from employee
				paychecks.
C.
Retention:
destroy three years from the close of the fiscal year in which
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.212 - PAYROLL REGISTERS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - payroll management
B.
Description:
Payroll
				registers.
C.
Retention:
destroy 50 years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.213 - REPORTS - PAYROLL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - payroll management
B.
Description:
Reports for
				payroll.
C.
Retention:
destroy three years from the close of the fiscal year in which
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.214 - TAXES - PAYROLL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - payroll management
B.
Description:
Records related
				to payroll taxes for employees including, but not limited to, withholding,
				remittances, flings and returns.
C.
Retention:
destroy 10 years from close of calendar year in which
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.221 - AWARDS - PERSONNEL MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to programs that award and recognize
				employee contributions to improvements in service, operations and the work
				environment.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.222 - ADVERSE ACTION AND REDUCTION IN FORCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services -
				personnel management
B.
Description:
Records related to adverse action and reduction in
				force.
C.
Retention:
destroy 30 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.223 - CERTIFICATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Employee
				certifications.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.224 - DRUG AND ALCOHOL TESTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to drug and alcohol testing of employees.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.225 - EMPLOYEE MEDICAL RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to employee medical records excluding cases of hazardous material
				exposure.
C.
Retention:
destroy three years from date of separation from employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.226 - EMPLOYEE MEDICAL RECORDS - HAZARDOUS MATERIALS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to employee medical records specific to
				cases of hazardous material exposure.
C.
Retention:
destroy 30 years
				from date of separation from employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.227 - EMPLOYMENT DISCLOSURE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to the disclosure of secondary employment.
C.
Retention:
destroy one year
				from close of calendar year in which created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.228 - EMPLOYMENT ELIGIBILITY VERIFICATION (I-9)

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to employment eligibility verification form
				I-9.
C.
Retention:
destroy three years from date of separation from employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.229 - EVALUATIONS - PERFORMANCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Performance
				evaluations and related records.
C.
Retention:
destroy three years from date of separation from
				employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.230 - GRIEVANCES AND INVESTIGATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to fling of grievances and investigations
				related to employees.
C.
Retention:
destroy three years from date of separation from
				employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.231 - LEAVE RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Employee leave
				records and related records.
C.
Retention:
destroy three years from close of fiscal year in which
				created