Ohio Administrative Code › Title 3745 - Ohio Environmental Protection Agency › Chapter 3745-87 - New Community or Non-Transient Non-Community Public Water Systems › Section 3745-87-03 - Contents of an asset management program

Current through all regulations passed and filed through July 1, 2024
(A)
								In order to
			 demonstrate adequate managerial capacity, personnel commitments that are needed
			 to provide for effective management, operation and financials of the public
			 water system shall be proven with documentation. The asset management program
			 shall include, but is not limited to, the following:
(1)
									Demonstration of
			 ownership accountability, which includes the legal authority to take the
			 measures necessary for construction, operation, and maintenance of the system,
			 including maintaining staffing skills, resources, and prioritizing continuous
			 improvements of the water system.
(2)
									Demonstration
			 that the owner has committed to proper operation and management of the public
			 water system in accordance with agency 3745 of the Administrative Code, as
			 applicable.
(3)
									Demonstration to ensure continued, proper operation of
			 the public water system through succession planning, such as having a
			 continuity plan in place for critical personnel.
(4)
									The owner or
			 operator of the public water system shall include at least the following
			 information in the asset management program:
(a)
										A brief,
			 non-technical description of the water system, including major components,
			 source type, number of service connections, and number and type of
			 customers.
(b)
										An operating plan defining the tasks to be performed in
			 managing and operating the public water system, which shall consist of at least
			 the following:
(i)
											A high-level table of organization that identifies
			 critical personnel including the operator, manager and supervisor responsible
			 for operations, maintenance, treatment, and distribution. The table shall
			 include clearly defined job classifications/titles and the individuals within
			 those job classifications/titles. The table shall include differentiation
			 between a property owner and business owner or lessee, if
			 applicable.
(ii)
											If cited with significant deficiencies, the director
			 may require fiscal and managerial training for water systems governing bodies
			 and responsible management, and documentation of governing bodies and employees
			 attending appropriate water system fiscal and management
			 training.
(iii)
											An operation and maintenance program as described in
			 paragraph (B)(4) of this rule.
(c)
										Demonstration of
			 the owner's ability to address violations of applicable portions of the Revised
			 Code and the Administrative Code. The demonstration shall include an
			 explanation of how the water system will establish and maintain effective
			 communications and relationships between the water systems management, its
			 customers, professional service providers and any applicable regulatory
			 agencies.
(d)
										An inventory of external contacts and resources
			 necessary for proper operation of the system, including a description of how
			 the contacts and resources will be effectively utilized.
(e)
										Description of
			 internal contracting and purchasing procedures to accomplish routine and
			 emergency repairs and replacements.
(f)
										Supporting
			 documentation on the following, if applicable:
(i)
											Security.
(ii)
											Use of system
			 equipment.
(iii)
											Billing practices and revenue
			 collections.
(iv)
											Purchasing authority.