Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-12 - Policy on Awarding Graduate and Undergraduate Posthumous Degrees › Section 3337-12-40 - Grading

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://ohio.edu/policy/12-040
(A)
								Overview
This policy delineates the university's
				official grading system.
At the close of a session or upon
				completion of a class, the instructor reports a final grade indicating the
				quality of a student's work in the class. The university registrar's deadlines
				for submitting grades each semester or session must be met. Failure to do so
				creates problems for students such as loss of employment, scholarships,
				financial aid, and opportunities for further study. Once grades are submitted
				to the university registrar, they are final and cannot be changed unless
				evidence of an error can be presented or a formal grade appeal process is
				completed in accordance with Ohio university's official grade appeal policy
				(see the faculty handbook, section IV-C). Grades cannot be changed by arranging
				to complete additional work. Grade point values are assigned for each semester
				hour of credit completed according to the grading system detailed in this
				policy.
The basis for determining a student's
				scholastic standing is the grade point average (GPA). This average is
				determined by dividing the total number of grade points earned by the total
				number of semester hours of credit attempted. For example, if a student earned
				a C ( 2.0 ) and a B ( 3.0 ) in each of two three-hour courses, first multiply
				the number of hours in each course by the grade point value for that grade (3 x
				2 = 6 and 3 x 3 = 9) and add the grade points for each course together to find
				the total number of grade points (15). Then add the number of hours attempted
				(3 + 3 = 6) and divide the total number of grade points by the total hours
				attempted (15/6 = 2.5 ). The student's GPA after completing the two classes
				would be 2.5.
A student's GPA is figured only on
				credit hours attempted - courses for which the student receives letter grades
				(A-F), FN (failure, never attended), or FS (failure, stopped attending). FN and
				FS have the same value as an F. Grades of P (pass) and CR (credit) represent
				hours earned but are not used to calculate the GPA.
Ohio university has used a 4.0 grading
				system since 1941-42. Plus and minus grades were added in 1973-74.
(B)
								Grades
			 used in GPA calculation
Letter grade
Numerical equivalent (grade
						  point value)
Description
Assigned by faculty
						  member
A
4.00
Excellent
Yes
A-
3.67
Excellent
Yes
B+
3.33
Good
Yes
B
3.00
Good
Yes
B-
2.67
Good (minimally acceptable at
						  the graduate level)
Yes
C+
2.33
Acceptable (minimally
						  acceptable at the graduate level)
Yes
C
2.00
Acceptable (minimally
						  acceptable at the graduate level)
Yes
C-
1.67
Acceptable (not acceptable at
						  the graduate level)
Yes
D+
1.33
Passing (not acceptable at the
						  graduate level)
Yes
D
1.00
Passing (not acceptable at the
						  graduate level)
Yes
D-
0.67
Passing (not acceptable at the
						  graduate level)
Yes
F
0.00
Failing. Effective fall
						  semester 2017-2018, the instructor will confirm the student completed the
						  course and earned the F, otherwise an FN (failure, never attended) or FS
						  (failure, stopped attending) would be assigned.
Yes
FN
0.00
Failure, never attended. This
						  grade is given when the student does not officially drop a class for which they
						  officially registered but did not attend/ participate in. FN counts as an F in
						  the GPA. As with any other grade in an undergraduate nonrepeatable course, the
						  FN will be replaced in the grade point average by the last grade earned if the
						  course is retaken.
Yes
FS
0.00
Failure, stopped attending.
						  This grade is given when the student stops attending but does not officially
						  drop a course for which they officially registered and attended/participated in
						  at least once. FS counts as an F in the GPA. In addition, the last date of
						  attendance/ participation indicated is recorded on the student's academic
						  record. Like any other grade in an undergraduate nonrepeatable course, the FS
						  will be replaced in the grade point average by the last grade earned if the
						  course is retaken.
Yes
I*
0.00
Administrative Incomplete.
						  Calculated as "F." Student either did not attend or stopped attending without
						  officially withdrawing. Replaced with FN and FS Fall Quarter
						  1998-99.
Yes - Inactive
(C)
								Credit only - included in hours earned but not used in
			 g.p.a. calculation
Letter grade
Numerical equivalent (grade
						  point value)
Description
Assigned by faculty
						  member
CR
N/A
Credit. A report of credit may
						  be made for certain preapproved courses. Credit is to be used primarily for
						  graduate level courses. Regardless of the level, using a CR grade for a
						  specific course requires prior approval of the university curriculum council.
						  When a CR grade will be used in a course, it must be used for every student in
						  that section of the course (i.e. an instructor should not mix CR and letter
						  grades) and this will be so announced by the instructor at the start of the
						  course. Some colleges may limit the number of CRs applied to major and degree
						  requirements.
Yes
P
N/A
Pass. Conversion of grades A
						  through D-under the pass/fail option. The pass/fail option is designed to
						  encourage students to explore areas of study which they might otherwise
						  hesitate to enter. To be eligible, the student must have a GPA of 2.5 or better
						  for his or her latest semester of full-time enrollment, or have an accumulative
						  g.p.a. of 2.0 or better. First-semester freshmen automatically qualify. The
						  pass/fail grading option is subject to the following restrictions:
No
1. No course taken pass/fail
						  may be used to fulfill any graduation requirement (college, school, or
						  departmental) other than the total hours requirement. For example, courses
						  taken pass/fail cannot be used to meet distribution requirements, minor or
						  certificate requirements, requirements of courses above a specified level, a
						  specific course established as a major requirement, or any other such
						  requirements in the student's program. Colleges may refuse permission to use
						  the pass/fail option for courses that are eligible to meet any such
						  requirements that have not already been met by the student; if they do grant
						  permission in such a case, the student will have to meet that requirement with
						  some other course. Such courses taken pass/fail prior to the student's entering
						  a program cannot apply to program requirements other than total hours for
						  graduation.
2. The student may take no more
						  than one class per semester or session by pass/fail.
3. The student may complete no
						  more than 12 semester hours under this option.
4. The instructor is not to
						  know who elects their course on the pass/fail option. A letter grade will be
						  turned in and then converted to a P or F on the student's academic record by
						  the university registrar. The original letter grade cannot be
						  retrieved.
To initiate the pass/fail
						  option the student should register for the class online, and then contact their
						  academic dean's student services office or regional campus student services
						  office (no later than the Friday of the second week of the semester or the
						  Friday of the first week of a session) to request that a class be taken
						  pass/fail. Pass/fail requests by regional campus students are reviewed by the
						  student's college student services office on the Athens campus, and may be
						  denied if an inappropriate choice has been made. Pass/ fail applications cannot
						  be processed online by the student.
S
N/A
Satisfactory. Same value as
						  "CR" grade. Became inactive fall 1967-68.
Yes - Inactive
TCT
N/A
Career technical credit.
						  Effective fall quarter 2011-12.
No
TTC
N/A
Test credit. Effective fall
						  quarter 2011-12.
No
TAA
N/A
Articulation agreement credit.
						  Effective fall quarter 2010-11.
No
T
N/A
Transferred grade of C- or
						  better. Effective through spring quarter 2010-11.
No
TA
N/A
Transferred grade of A.
						  Effective summer quarter 2010-11.
No
TA-
N/A
Transferred grade of A-.
						  Effective summer quarter 2010-11.
No
TB+
N/A
Transferred grade of B+.
						  Effective summer quarter 2010-11.
No
TB
N/A
Transferred grade of B.
						  Effective summer quarter 2010-11.
No
TB-
N/A
Transferred grade of B-.
						  Effective summer quarter 2010-11.
No
TC+
N/A
Transferred grade of C+.
						  Effective summer quarter 2010-11.
No
TC
N/A
Transferred grade of C.
						  Effective summer quarter 2010-11.
No
TC-
N/A
Transferred grade of C-.
						  Effective summer quarter 2010-11.
No
TD+
N/A
Transferred grade of D+.
						  Effective summer quarter 2010-11.
No
TD
N/A
Transferred grade of D;
						  effective summer quarter 2010-11. Fall quarter 2005-06 through spring quarter
						  2010-11: transferred grade of D-, D, or D+.
No
TD-
N/A
Transferred grade of D-.
						  Effective summer quarter 2010-11.
No
TN
N/A
Transferred non-graded.
						  Effective fall quarter 2007-08.
No
TCR
N/A
Transferred grade of CR.
						  Effective summer quarter 2010-11.
No
TP
N/A
Transferred grade of pass,
						  including for student-elected pass/fail. Effective fall quarter
						  2007-08.
No
TX
N/A
Transferred experiential
						  learning. Effective fall quarter 2007-08.
No
(D)
								No credit - not included in hours earned and not used
			 in GPA calculation
Letter Grade
Numerical equivalent (grade
						  point value)
Description
Assigned by faculty
						  member
AU
N/A
Audit. Indicates formal
						  participation in a class, but not for credit or a regular grade. The student
						  who registers for an audit is expected to attend and participate in the class
						  according to the instructor's policy. Failing to do so can result in removal of
						  the Audit from the record. (If this action results in a change of fees, the
						  university policy on refund of registration fees will apply.) Audited classes
						  are calculated in the tuition fees.
No
I
N/A
Incomplete. Receiving an "I"
						  means that the student has not completed the work required for a regular grade.
						  The student must have the instructor's permission to receive the Incomplete.
						  The student must complete the work within the first two weeks of his or her
						  next semester of enrollment or two years from the end of the term in which the
						  grade of "I" was given, whichever comes first, or the "I" converts
						  automatically to an "F." The instructor may, at his or her discretion, submit a
						  change of grade request to the Office of the University Registrar. When the
						  student applies for graduation, any incompletes on the record will be
						  calculated as "F" grades for the purpose of determining eligibility for
						  graduation and will be converted to "F" upon graduation.
Yes
NC
N/A
No Credit. Conversion of
						  freshman D, I, and F grades from Summer Quarter 1969-70 through Summer Quarter
						  1976-77 for courses taken under the ABC Grading System option. Also replaces
						  all F grades under Segmented Transcript Policy (began Fall Quarter 1985-86). NC
						  grades are submitted by faculty to indicate non-passing performance by students
						  in courses in the Ohio program of intensive english (OPIE).
No - except for
						  OPIE
NR
N/A
No Report. This grade is
						  assigned when:
No
1. The instructor does not
						  report the grade;
2. The instructor reports the
						  grade too late for semester grade processing; or
3. The instructor reports an
						  ineligible grade for the grade eligibility code of the course.
PR
N/A
Progress. This grade is
						  primarily used at the graduate level and applies only to a few very specific
						  pre-approved undergraduate courses that are designed to span more than one
						  semester or session. This grade indicates that the student has made progress in
						  the course but has not finished the work required for a letter grade. It may
						  extend longer than one semester.
Yes
W
N/A
Withdrawal. Officially dropped
						  class or withdrew from university. Became inactive fall 1973-74. However, a W
						  will be on the student's record if they withdrew until the instructor assigns
						  the WP, WF, or WN grade.
No - inactive fall quarter
						  1973-74
WP
N/A
Withdrawn passing. This grade
						  designates classes dropped after the Friday of the second week of the semester
						  (Friday of the first week of a session). (Prior to fall semester 2012-13, this
						  grade designated classes dropped after the fifteenth day.) It indicates that
						  the student was passing at the time of withdrawal. Effective fall semester
						  2017-18, the last known date of participation will be recorded on the student's
						  academic record.
Yes
WF
N/A
Withdrawn failing. This grade
						  designates classes dropped after the Friday of the second week of the semester
						  (Friday of the first week of a session). (Prior to fall semester 2012-13, this
						  grade designated classes dropped after the 15th day.) It indicates that the
						  student was failing at the time of withdrawal. Effective fall semester 2017-18,
						  the last known date of participation will be recorded on the student's academic
						  record.
Yes
WN
N/A
Withdrawn never attended. This
						  grade designates classes dropped after the Friday of the second week of the
						  semester (Friday of the first week of a session). It indicates that the student
						  never attended or participated in the class. Effective fall semester
						  2017-18.
A course for which a grade has been
				assigned by a faculty member will not be removed from the student's academic
				record without approval of the tuition appeal review panel (see Policy 12.050 )
				and in accordance with the faculty handbook, section IV-C.
(E)
								Repeating a course
Repeating a course is to complete a
				course more than once for credit. This can be done only with repeatable
				courses, which are designed to be taken multiple times (e.g., MUS 3400, PSY
				4900). Some departments place a limit on the total number of credits that may
				be earned in a given repeatable course.
(F)
								Retaking a
			 course
A regular undergraduate course with
				fixed content can be retaken to affect the student's GPA. Retaking the course
				removes the hours and the effect of the earlier grades from the calculation of
				the GPA. However, all grades appear on the permanent academic record
				(transcript). The last grade earned is the one used to calculate the GPA, even
				if it is lower than the earlier grade(s), and only the last instance's credit
				hours are accepted toward any requirements for graduation. Some graduate and
				professional schools will include all grades in their own calculation of the
				GPA when determining a student's eligibility for admission, even though Ohio
				university calculates the GPA using only the last grade in a retaken
				course.
Courses taken at Ohio university and
				retaken at another university are not eligible for grade point adjustment under
				this policy. Effective summer quarter 2010-11, the university limits the number
				of times an undergraduate course may be retaken to a maximum of two in addition
				to the first attempt.
Retaking a course after graduation will
				not change graduation GPA or honors status.
(G)
								Transfer credit
			 grades
Beginning summer quarter 2010-11,
				grades for all acceptable transfer courses are recorded with "T" preceding the
				grade earned on the student's academic record and the degree audit (DARS)
				report. Effective fall quarter 2005-2006, Ohio university accepts and applies
				transfer courses from Ohio public institutions in which grades of D+, D, or D-
				are earned. Prior to summer quarter 2010-11, these courses reflected a "TD"
				grade on the student's academic record and DARS (per Ohio department of higher
				education policy to ensure the equitable treatment of transfer students across
				Ohio's public institutions of higher education). The number of hours of credit
				earned at each institution is recorded on the permanent record, but no grades
				are recorded. Transfer students, therefore, enter Ohio university with no GPA
				on their Ohio university academic records.
Prior to fall quarter 2005-2006, D+, D,
				or D- grades were not transferable. However, if a student earned a D+, D, or D-
				in a course which was a specific prerequisite (as stated in the academic
				catalog of the prior school) to a course in which the student earned a grade of
				C- or better, then the course in which the D+, D, or D- was received was
				accepted for credit earned, and the "T" was recorded on DARS.
(H)
								Segmented transcript policy
The segmented transcript policy was
				developed as a way to allow students who leave the university with low grades
				and re-enroll after an absence of four or more years to begin coursework
				without the threat of academic probation. Under this policy, all of the
				student's courses are reflected on the transcript, but the grades earned
				earlier that affect the GPA are changed temporarily to CR (for any passing
				grade) and NC (for any failing grade), which removes them from the calculation
				of the accumulative GPA, while the hours earned will be carried
				forward.
The new GPA after segmentation will be
				used for determining probationary status and liability of being academically
				dropped. The new GPA also may be used, at the discretion of relevant officials
				or committees, to determine eligibility for entrance to academic programs or
				for scholarships and honor societies, although they also have the option of
				using the combined (true) GPA.
However, the GPA for determining the
				2.0 minimum overall GPA for graduation and in the major, as well as honor
				status at graduation, is based on all hours attempted at Ohio university,
				including those attempted before segmentation. Upon graduation, the university
				registrar will return all grades to the originals and recalculate the
				GPA.
Subsequent gaps of four or more years
				will not qualify students for further transcript segmentation.
The student must petition the student
				services office of the college dean to have the transcript
				segmented.
The version of this rule that includes
				live links to associated resources is online at
https://ohio.edu/policy/12-040