Ohio Administrative Code › Title 4723 - Ohio Board of Nursing › Chapter 4723-1 - Board Organization and Records › Section 4723-1-07 - Personal information system definitions

Current through all regulations passed and filed through July 1, 2024
For the purposes of administrative rules
				adopted according to section
				1347.15 of the Revised Code, the
				following definitions apply:
(A)
			 "Access" as a noun means an opportunity to copy, view, or otherwise perceive
			 whereas "access" as a verb means to copy, view, or otherwise
			 perceive.
(B) "Acquisition of a new
			 computer system" means the purchase of a "computer system,"
as defined in this rule, that is not a computer system
				currently in place nor one for which the acquisition process has been initiated
				as of the effective date of the board rule addressing requirements of section
				1347.15 of the Revised
				Code.
(C) "Board" means the
			 Ohio board of nursing.
(D)
			 "Computer system" means a "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(E)
			 "Confidential personal information" (CPI) has the meaning as defined by
			 division(A)(1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the board according to division
			 (B)(3) of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the board confidential.
(F) "Employee of the board" means each
			 employee of the board regardless of whether the employee holds an elected or
			 appointed office or position within the board. "Employee of the board" is
			 limited to the board of nursing.
(G) "Incidental contact" means contact with
			 the information that is secondary or tangential to the primary purpose of the
			 activity that resulted in the contact.
(H) "Individual" means natural person or the
			 natural person's authorized representative, legal counsel, legal custodian, or
			 legal guardian.
(I) "Information
			 owner" means the individual appointed according to division (A) of section
			 1347.05 of the Revised Code to
			 be directly responsible for a system.
(J) "Person" means natural person.
(K) "Personal information" has the same
			 meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(L) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(M) "Research" means a methodical
			 investigation into a subject.
(N)
			 "Routine" means common place, regular, habitual, or ordinary.
(O) "Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person" as that phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to the board's employees that is maintained
			 by the board for administrative and human resource purposes.
(P) "System" has the same meaning as defined
			 by division (F) of section
			 1347.01 of the Revised
			 Code.
(Q) "Upgrade" means a
			 substantial redesign of an existing system for the purpose of providing a
			 substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.
Five Year Review (FYR) Dates:
				10/12/2017 and
				10/11/2022
Promulgated
				Under: 119.03
Statutory
				Authority: 1347., 4723.07
Rule
				Amplifies: 1347., 4723.06
Prior
				Effective Dates: 04/01/1991, 02/01/2008, 10/01/2010,
				02/01/2013