New York Codes, Rules and Regulations › Title 1 - DEPARTMENT OF AGRICULTURE AND MARKETS › Chapter VI - Food Control › Subchapter G - Inspection of Meat, Meat Products and Poultry (Article 5-B Agriculture and Markets Law) › Article 2 - Dressed Poultry › Part 340 - Poultry And Poultry Products › Section 340.3 - Records of intrastate transactions

Current through Register Vol. 46, No. 28, July 10, 2024
Persons engaged in the business of processing,
						transporting, shipping, or receiving poultry slaughtered for human consumption
						or poultry products in commerce, or holding such products so received, shall
						maintain complete, accurate, and legible records of such transactions as
						hereinafter provided, and shall, upon the request of a duly authorized
						representative of the commissioner, permit him at reasonable times to have
						access to and to copy all such records.
(a) Forms of records. Where a person
					 maintains, subject to inspection, copies of bills of lading, shipping invoices,
					 warehouse receipts, or similar documents which give the information required in
					 this section additional records are not required to be kept by this
					 section.
(b) Processors. Processors
					 shall keep copies of bills of sale, or the initial bills of lading or other
					 shipping papers, which give the name or description of products sold, shipped,
					 or received in commerce, net weight, number of shipping containers, name and
					 address of the buyer (if known), name and address of the consignee or receiver
					 (if different than the buyer), if known, address at the destination, method of
					 shipment, and name of the carrier.
(c) Transportation agencies. Transportation
					 agencies shall maintain records showing the name or description of the products
					 transported in commerce, weight (indicating net or gross), number of shipping
					 containers, date of receipt, name and address of shipper, name and address of
					 consignee, date of arrival at destination, and name of the person accepting
					 products for consignee. When more than one transportation agency is used for
					 any shipment, each such agency shall maintain such records, to the extent it is
					 concerned.
(d) Public warehouse or
					 storage companies. Public warehouse or storage companies shall maintain records
					 showing the name or description of products shipped or received in commerce,
					 name and address of the owner, date of arrival, weight (indicating net or
					 gross), number of shipping containers, name of carrier delivering products to
					 the warehouse or storage point, name of carrier picking up products at
					 warehouse or storage point for delivery, date of shipment, and name and address
					 of consignee or receiver.
(e)
					 Wholesalers, jobbers, or other distributors of poultry or poultry products for
					 resale. Persons such as wholesalers, jobbers, and other distributors receiving
					 products which are intended for resale shall maintain records showing the name
					 or description of the products shipped or received in commerce, name and
					 address of the seller of the products, date of receipt, net weight, number of
					 shipping containers, and name of the carrier.
(f) Retailers. Retailers receiving products
					 directly in commerce shall maintain records showing the name or description of
					 such products, the name and address of the seller of the products, the date of
					 receipt, net weight or number of head, and the number of shipping containers in
					 the shipment.
(g) Record retention
					 period. Any record required to be maintained by this section shall be
					 maintained for a period of two years after the transaction, which is the
					 subject of such record, has taken place.