reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 1 - General Provisions › Section 60:15-1-4 - Authority, interpretation, and severability of rules

Current through Vol. 41, No. 20, July 1, 2024
These rules are adopted pursuant to the provisions of the
				  Uniform Real Property Electronic Recording Act, Sections
				  86.1
				  through
				  86.7
				  of Title 16 of the Oklahoma Statutes and the Administrative Procedures Act.
				  Should a court of competent jurisdiction or the Attorney General of Oklahoma
				  find any part of these rules to be inconsistent with the provisions of law as
				  they presently exist or are hereafter amended, they shall be interpreted to
				  comply with the statutes as they presently exist or are hereafter amended. The
				  partial or total invalidity of any section of the Chapter shall not affect the
				  valid sections.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-1 - Data and document standards

Current through Vol. 41, No. 20, July 1, 2024
(a) The data and document standards and
				guidelines promulgated by PRIA Version 2 as follows and found at www.pria.us
				(date of search November 10, 2009) are hereby adopted by the Commission
				pursuant to the authority of Section 86.5(a) and (b) ( 2 ) of Title 16 of the
				Oklahoma Statutes:
(1) E-Recording Business
				Requirements dated March 12, 2008,
(2) Document Version 2.4.1 dated October
				2007,
(3) Notary Version 2.4.1
				dated October 2007,
(4) PRIA
				Request Version 2.4.2 dated August 2007,
(5) PRIA Response Version 2.4.2 dated August
				2007, and
(6) Updated e Recording
				iGuide dated May 2007,
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-2 - Web portals standards

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				World Wide Web is the most common delivery medium used for electronic
				documents, and use of web portals enables these transactions.
(1) Web portals can take on a variety of
				forms, from simple single entry sites used by an individual county clerk to
				support their own efforts, or by a collection of county clerks where the site
				provides both content and document routing.
(2) Web portals can be created by anyone, so
				long as the site supports all three PRIA models and complies with security
				requirements.
(3) The Commission
				shall not create or promote a mandatory Web portal.
(4) Each county clerk shall decide the portal
				used in their county.
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-3 - Business rules

Current through Vol. 41, No. 20, July 1, 2024
(a) Electronic
				Recording participants shall abide by the Business Rules of the county
				clerk.
(b) County clerks shall
				establish and publish Business Rules that govern the procedure for electronic
				recording.
(c) County clerks may
				modify their Business Rules as they deem necessary.
(d) The Business Rules may be in electronic
				or hard copy format and may appear on a portal or the website of the county
				clerk. Electronic acknowledgment of acceptance of the terms of the Business
				Rules is acceptable.
(e) The
				Business Rules shall include but not be limited to the following items:
(1) Defined technical
				specifications;
(2) Document and
				indexing specifications;
(3) Hours
				of operations and processing schedules;
(4) Payment options;
(5) Termination terms;
(6) Document Rejection rights;
(7) Process for publishing amendment to
				Business Rules; and
(8)
				Identification of the venue of any litigation arising between the
				parties.
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-4 - Security

Current through Vol. 41, No. 20, July 1, 2024
Participants of electronic recording shall develop security
				  standards and policies based on industry-accepted security practices and
				  protocols as approved by the Commission.
(1)
Transactional security.
All
				electronic documents shall be secured in such a way that both the transmitting
				and receiving parties are reasonably assured of the identity of each party and
				that no unauthorized party can view or alter the electronic document during
				transmission, processing, and delivery.
(2)
Organizational security.
Each county clerk, who elects to accept electronic documents for recording,
				shall implement reasonable measures to assure that each electronic document
				accepted for recording is protected from alteration and unauthorized
				access.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-5 - Electronic signatures

Current through Vol. 41, No. 20, July 1, 2024
County clerks are only required to accept electronic
				  signatures that they have the technology to support. County clerks shall have
				  no responsibility to authenticate electronic signatures embedded within the
				  body of the document.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-6 - Notary acknowledgment

Current through Vol. 41, No. 20, July 1, 2024
County clerks shall have no responsibility for verifying or
				  authenticating notary signatures and acknowledgments. Notarization and
				  acknowledgment shall be subject to the provisions of section
				  86.3(c)
				  of Title 16 of the Oklahoma Statutes, and Title 49 of the Oklahoma
				  Statutes.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-7 - File formats for electronic recording

Current through Vol. 41, No. 20, July 1, 2024
(a) Electronic recordings may be converted by
				the county clerk to and preserved as a Tagged Image File Format (TIFF) or
				Portable Document Format (PDF) files along with their associated
				metadata.
(b) Model 3 submissions
				shall be converted to TIFF or PDF until the viability of preserving these
				electronic recordings in their native format, such as Extensible Markup
				Language (XML) or Extensible HyperText Markup Language (XHTML) has been
				demonstrated.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-8 - Processing electronic recordings

Current through Vol. 41, No. 20, July 1, 2024
County clerks shall process electronic recordings in
				  accordance with the provisions of Section
				  298.1
				  of Title 19 of the Oklahoma Statutes, the Uniform Electronic Transaction Act as
				  adopted in Oklahoma and the Act regarding accepting electronic documents for
				  filing.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-9 - Records retention and preservation

Current through Vol. 41, No. 20, July 1, 2024
(a) County clerks shall retain all records in
				their custody in accordance with sections
				284
				and
				286
				of Title 19, sections 15-112 and 15-117 of Title 12A, and sections
				301
				and
				302
				of Title 67 of the Oklahoma Statutes.
(b) The registrar of deeds records in the
				custody of the county clerk shall be permanently preserved. Producing security
				microfilm that is created within the guidelines of the American National
				Standards Institute (ANSI) and properly stored and handled is recommended. The
				Commission rules for microfilm can be found at:
				http://www.odl.state.ok.us/oar/docs/oar-rules.pdf, the Oklahoma Department of
				Libraries website.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 60 - Archives and Records Commission › Chapter 15 - Administration of Uniform Real Property Electronic Recording Act › Subchapter 3 - Electronic Recording Standards › Section 60:15-3-10 - Payment of recording fees

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Electronic payment of recording fees shall be collected by the county clerk as
				prescribed in accordance with Section
				32.3
				of Title 28 of the Oklahoma Statutes and accepted reasonable industry
				standards.
(b) Payments are a
				prerequisite to all methods of recording as required by section
				292
				of Title 19 of the Oklahoma Statutes.
(c) Each county clerk may collect electronic
				recording fees in a manner compatible with their internal software and
				financial practices.
Added at 27 Ok Reg 1369,
				  eff 6-11-10
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 1 - General Provisions › Section 70:1-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this Chapter have been adopted for the purpose
				  of complying with the provisions of the Administrative Procedures Act, 75 O.S.,
				  Sections 250 et seq. The understanding, knowledge, enjoyment and practice of
				  the arts serve to advance the development of our citizens and contribute to the
				  general welfare of the state. Therefore, it shall be the policy of the state to
				  encourage and stimulate all forms of artistic endeavors. Any activity
				  undertaken under this policy shall assist and encourage, but not limit in any
				  manner, the freedom of expression which is essential for the well-being of the
				  arts. [53 O.S., Section 162]
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 1 - General Provisions › Section 70:1-1-1.1 - Name change

Current through Vol. 41, No. 20, July 1, 2024
The State Arts Council of Oklahoma has been renamed the
				  Oklahoma Arts Council. Any reference in this title to the State Arts Council of
				  Oklahoma shall mean the Oklahoma Arts Council.
Added at 14 Ok Reg 2190,
				  eff 6-12-97
Authority: 53 O.S.,
				  Section 163
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 1 - General Provisions › Section 70:1-1-2 - Council members

Current through Vol. 41, No. 20, July 1, 2024
(a)
The Council shall consist of fifteen (15) members appointed by the
				Governor with the approval of the State Senate. Members shall be individuals
				who have a real and active interest in the arts and an understanding of the
				value of these pursuits to our society.
[53 O.S., Section
				163]
(b)
The term of office
				of each member shall be three (3) years beginning July 1 of the year of
				appointment, or until a successor has been appointed and qualified for the
				office. The Governor shall appoint five members on or before July 1 of each
				year. A vacancy shall be filled for the remainder of the term only. No person
				may be appointed to the Council for more than two consecutive terms. [53 O.S.,
				Section 163]
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 1 - General Provisions › Section 70:1-1-3 - Powers and duties of Council

Current through Vol. 41, No. 20, July 1, 2024
The Council is empowered and directed to exercise
				  these powers and duties:
(1)
Consider the whole state of the arts, cultural activities and cultural
				heritage of Oklahoma. The purview of the Council shall not be limited but shall
				include music, theater, dance, opera, graphic arts, plastic arts, architecture,
				poetry, plays or any other art, regardless of period, school or type. Full
				attention shall also be given to art, art museums, live performances or
				concerts, art exhibits and other like endeavors.
(2)
Survey the artistic and cultural
				activities and facilities of the state, and the institutions, organizations or
				individuals engaged in these undertakings.
(3)
Study information collected and
				prepare proposals for the study, practice and presentation of the
				arts.
(4)
Foster
				conferences, institutes and exhibits on the arts and hold or cooperate in such
				ventures.
(5)
Report biennially to the Governor and Legislature on or before January
				31 of each odd-numbered year. Reports shall include recommendations and
				suggestions for the expansion and improvement of the arts and for wider
				opportunity of participation in these activities by our
				citizens.
(6)
Publish any reports, surveys, news bulletins or other materials
				pertaining to its findings, recommendations and work.
(7)
Perform or engage in all else
				necessary or desirable to give full force and effect to the provisions of this
				act.
[53 O.S., Section 166]
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 1 - General Provisions › Section 70:1-1-4 - Gifts, grants or bequests

Current through Vol. 41, No. 20, July 1, 2024
The Council may apply for, accept and use any gift,
				  grant or bequest from any source for the purpose of discharging its duties. All
				  such sums shall be deposited in the State Treasury to the credit of the Council
				  and shall be disbursed as provided by the Oklahoma Budget Law of 1947, as
				  amended, upon proper claims approved by the secretary or other person
				  designated by the Council. The State Auditor and Inspector shall audit and
				  report on this account.
[53 O.S., Section 167]
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-1 - Agency office

Current through Vol. 41, No. 20, July 1, 2024
The office of the Oklahoma Arts Council shall be located in
				  Oklahoma City.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-2 - Agency office hours

Current through Vol. 41, No. 20, July 1, 2024
The office hours of the Oklahoma Arts Council shall be from
				  8:30 a.m. to 5:00 p.m. each day except Saturday and Sunday and any legal
				  holiday established by statute or by proclamation of the
				  Governor.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-3 - Communications with the Council

Current through Vol. 41, No. 20, July 1, 2024
Every communication in writing to the Oklahoma Arts Council
				  shall be addressed to the Executive Director at the office in Oklahoma City,
				  unless the Council directs otherwise.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-4 - Meetings of the Council

Current through Vol. 41, No. 20, July 1, 2024
The Council shall meet not less than semi-annually
				  and at such other times as it may order, or upon call of the chairman. All
				  meetings shall be open to the public.
[53 O.S., Section
				  164]
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-5 - Quorum of the Council

Current through Vol. 41, No. 20, July 1, 2024
Eight members of the Council constitute a quorum and may
				  transact any business or hold any hearing by simple majority vote of a
				  quorum.
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-6 - Availability of Council records and policies

Current through Vol. 41, No. 20, July 1, 2024
All rules, regulations and other written statements of policy
				  or interpretations formulated, adopted and used by the Council in the discharge
				  of its functions and all final orders, decisions, and opinions will be made
				  available for public inspection during regular Agency office
				  hours.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-7 - Copies of official records

Current through Vol. 41, No. 20, July 1, 2024
Copies of official records of the Oklahoma Arts Council may
				  be made with the fee schedule enacted by the Council. Any material of the
				  Oklahoma Arts Council protected from publication by State law shall not be
				  released.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-8 - Officers of the Council

Current through Vol. 41, No. 20, July 1, 2024
The officers of the Council shall be the chairman,
				  vice-chairman and secretary. The Council shall annually elect a chairman and
				  vice-chairman at the first meeting held after July
1. [53 O.S., Section 165]
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-9 - Executive Committee of the Council

Current through Vol. 41, No. 20, July 1, 2024
The Council shall establish an Executive Committee consisting
				  of no less than five Council members, including the chairman and vice-chairman
				  appointed by the Council chairman, subject to approval of the Council. The
				  Executive Committee shall be appointed immediately following the annual
				  election of officers and serve one year. Members may be re-appointed to the
				  Executive Committee. The Executive Committee shall be empowered to transact
				  emergency business on behalf of the Council. All actions of the Executive
				  Committee are subject to final approval by the full Council.
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-10 - Authority of the Council to make expenditures

Current through Vol. 41, No. 20, July 1, 2024
The Council may make expenditures for its operation within
				  the limits of funds made available to the Council by appropriation or otherwise
				  and may also employ and fix the compensation of the personnel that the Council
				  deems essential to the discharge of its duties as provided by the Oklahoma
				  Personnel Act. [53 O.S., Section 168]
Amended at 14 Ok Reg
				  2190, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-11 - Executive Director

Current through Vol. 41, No. 20, July 1, 2024
The Executive Director shall be employed by the Council. Such
				  other staff as is required shall be employed by the Executive Director who will
				  assign their duties.
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-12 - Public petition requesting changes in rules and regulations

Current through Vol. 41, No. 20, July 1, 2024
(a) Any individual
				wishing to petition the Oklahoma Arts Council concerning changes in any rules
				and regulations may do so by writing the Executive Director at the Agency
				office.
(b) The Executive Committee
				of the Council will act upon the request by the petitioner within forty-five
				(45) days after receipt of petition. The Executive Committee may meet with the
				petitioner. Upon finding of sufficient cause, the Executive Committee may order
				public hearings on the rule(s) and regulation(s) in question. Public hearing
				will take place within thirty (30) days after Executive Committee action
				concerning sufficient cause. The Council will consider fully all written and
				oral submissions respecting the proposed new rule(s), amendment or repeal of
				existing rule(s). The entire process of requesting change of a rule(s) and
				regulation(s) will be subject to 75 O.S., Sections 250 et seq.
(c) The Council shall act within thirty (30)
				days after the public hearing. The Council decision on the petition for new
				rule(s) and regulation(s), amendments or repeal of an existing rule(s) will be
				final.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 3 - General Course and Method of Operating › Section 70:1-3-13 - Materials submitted to the Agency become property of the State of Oklahoma

Current through Vol. 41, No. 20, July 1, 2024
All materials submitted to the Agency may become the property
				  of the State of Oklahoma unless otherwise indicated. Materials may include, but
				  not be limited to, photographs, annual reports, publications of any kind,
				  manuscripts, projection slides, recordings, financial reports, audit reports,
				  letters and books.
Added at 21 Ok Reg 2006,
				  eff 6-25-041
AGENCY NOTE: RENUMBERED
				  FROM 70:10-3-24
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 5 - Advisory Panels › Section 70:1-5-1 - Establishment of advisory panels

Current through Vol. 41, No. 20, July 1, 2024
The Oklahoma Arts Council uses advisory panels in its
				  policymaking and application review process. Panels are made up of individuals
				  who have various areas of expertise and a demonstrated interest in the arts.
				  These panels exist to assist the Council by reviewing policies and applications
				  and making recommendations to the Council.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 5 - Advisory Panels › Section 70:1-5-2 - Eligibility

Current through Vol. 41, No. 20, July 1, 2024
Individuals who are arts professionals, educators,
				  supporters, administrators, and financial management experts knowledgeable
				  about the arts, arts education or arts administration may serve on a panel.
				  Efforts are made to reflect the diversity of the Oklahoma Arts Council's grant
				  base on the panels by including men and women members with cultural
				  differences, including people with disabilities, people from racial, ethnic,
				  geographical, and culturally diverse backgrounds, as well as people of all
				  ages, and experiences.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 5 - Advisory Panels › Section 70:1-5-3 - Selection process

Current through Vol. 41, No. 20, July 1, 2024
All panel members are selected through an open nomination
				  process. Nominations for panel members are made by individuals or organizations
				  throughout the state. The Council reviews and approves panel
				  nominees.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 5 - Advisory Panels › Section 70:1-5-5 - Resignation

Current through Vol. 41, No. 20, July 1, 2024
If a panel member cannot meet his/her obligations to the
				  respective panel and the Council, the resignation of that panel member will be
				  accepted and a replacement will be made from the panel
				  roster.
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 7 - Information Resources › Section 70:1-7-1 - Establishment of information resources

Current through Vol. 41, No. 20, July 1, 2024
The Council may from time to time and for a variety of
				  reasons publish and distribute several different types of information
				  resources. Information resources contain information useful to individuals and
				  organizations involved with the arts in the State of
				  Oklahoma.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 7 - Information Resources › Section 70:1-7-2 - Public notice of information resources

Current through Vol. 41, No. 20, July 1, 2024
The Council will provide public notice upon the establishment
				  of any information resource. The public notice will include deadline dates for
				  submission of information and indicate the dates that the required form(s) from
				  the Oklahoma Arts Council will be available to individuals and organizations
				  wishing to submit information for any information resource.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 9 - State Art Collection › Section 70:1-9-1 - State Art Collection; Committee

Current through Vol. 41, No. 20, July 1, 2024
The Oklahoma Arts Council and the State Art Collection
				  Committee will supervise the management and care of the Collection. The
				  Committee will develop policies regarding accession and deaccession with
				  Council approval.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 1 - Administrative Operations › Subchapter 9 - State Art Collection › Section 70:1-9-2 - Art Collection Chairman

Current through Vol. 41, No. 20, July 1, 2024
The Chairman of the State Art Collection Committee shall be
				  appointed by the Chairman of the Council from the Council membership. The
				  Chairman will serve at the pleasure of the Oklahoma Arts Council
				  Chairman.
Amended at 21 Ok Reg
				  2006, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 1 - General Provisions › Section 70:10-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The rules of this Chapter have been adopted for the purpose
				  of complying with the provisions of the Administrative Procedures Act, 75 O.S.,
				  Sections 250 et seq.
The understanding, knowledge, enjoyment and
				  practice of the arts serve to advance the development of our citizens and
				  contribute to the general welfare of the state. Therefore, it shall be the
				  policy of the state to encourage and stimulate all forms of artistic endeavors.
				  Any activity undertaken under this policy shall assist and encourage, but not
				  limit in any manner, the freedom of expression which is essential for the
				  well-being of the arts.
[53 O.S., Section 162]
Amended at 14 Ok Reg
				  2191, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 1 - General Provisions › Section 70:10-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
As used in these regulations, the following definitions shall
				  apply:
(1)
"Agency"
shall
				mean the state governmental entity called the Oklahoma Arts Council
				administered by the Executive Director.
(2)
"Appeal"
shall mean the
				procedure for bringing grievances that cannot be resolved in the local office
				of the Oklahoma Arts Council by Council staff.
(3)
"Applicant"
shall mean an
				organization that has submitted or will submit anapplication for a grant
				award.
(4)
"Chairman"
shall mean the Chairman of the Oklahoma Arts Council.
(5)
"Council"
shall mean the
				fifteen (15) members governing the Oklahoma Arts Council.
(6)
"Executive Committee"
shall
				mean the officers and members of the Oklahoma Arts Council selected in
				accordance with
				70:1-3-9.
(7)
"Executive Director"
shall
				mean the Executive Director of the Oklahoma Arts Council.
(8)
"His,"
"Hers,"
and
"Its"
shall be interchangeable.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 1 - General Provisions › Section 70:10-1-3 - Oklahoma Arts Council Programs

Current through Vol. 41, No. 20, July 1, 2024
The Council shall establish such programs as necessary to
				  address the enacting legislation and the mission of the Council and is
				  responsible for the overall design and direction of all programs. The Agency is
				  responsible for developing, monitoring and assuring program guidelines and
				  guideline compliance and for distributing information to constituents
				  throughout the state.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-1 - Disbursement of funds [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 14 Ok Reg
				  2191, eff 6-12-97; Revoked at 21 Ok Reg 2008, eff
				  6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-2 - Deadlines for project assistance [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 14 Ok Reg
				  2191, eff 6-12-97; Revoked at 21 Ok Reg 2008, eff
				  6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-3 - Proof of nonprofit and tax exempt status [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-5 - Credit line requirement [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
				  1961, eff 6-11-92; Revoked at 21 Ok Reg 2008, eff
				  6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-6 - Contracting procedures

Current through Vol. 41, No. 20, July 1, 2024
All projects, programs, services or activities sponsored in
				  whole or in part with Agency funds will be contracted according to the
				  Purchasing Procedures Manual of the Department of Central Services Central
				  Purchasing Division.
Amended at 14 Ok Reg
				  2191, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-7 - Payment procedures

Current through Vol. 41, No. 20, July 1, 2024
All payments for projects, programs, services or activities
				  of any financial assistance program will be made according to the Procedures
				  Manual of the Office of State Finance.
Amended at 14 Ok Reg
				  2191, eff 6-12-97
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-8 - Council share of contracts [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-9 - In-kind contributions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-11 - Fiscal year requirement [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-12 - Limitation of Council funding [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-13 - Legal assurances for all contracts [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-14 - Return of contracts deadline [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-15 - Permanent mailing address requirement

Current through Vol. 41, No. 20, July 1, 2024
The contracting organization should obtain a post office box
				  or other permanent mailing address for the organization. Any change of address
				  requires immediate notification to the Agency.
Amended at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-16 - Limitation on changes of contracts [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-18 - Protest procedure for project assistance [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-19 - Evaluation of projects, programs, activities and services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-21 - Counter proposals and counter offers of Council [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-23 - Audit and financial statement requirements [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-24 - Materials submitted to the Agency become property of the State of Oklahoma [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-041
AGENCY NOTE: RENUMBERED
				  TO 70:1-3-13
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-25 - Qualifications of grant applicants

Current through Vol. 41, No. 20, July 1, 2024
(a) To be eligible for grants, an applicant
				must be a non-religious, non-profit, tax-exempt 501(c)(3) organization, agency
				of government, sovereign Indian Nation, public library, college, university or
				public school. Non-profit organizations must be incorporated in the State of
				Oklahoma. Organizations qualifying for applicant status must provide to the
				Agency the following documents: A copy of the U.S. Department of Treasury,
				Internal Revenue Service Division determination letter for 501(c)(3) tax-exempt
				status or the official document identifying the applicant organization as a
				unit of either state, local or tribal government. All organizations must also
				have on file a completed login form provided by the Agency. 501(c)(3)
				non-profit organizations must have on file with the Agency these additional
				documents: Oklahoma Certificate of Incorporation, Articles of Incorporation,
				and the organization's By-laws. Documents are reviewed to determine
				organization's eligibility to apply for Council grant programs. Failure to
				submit any of the above items will result in determining that the organization
				is ineligible to apply for grant programs.
(b) Applicants must comply with all National
				Endowment for the Arts requirements as well as state and federal legislation as
				stated in the Legal Assurances section of the grant application. For a copy of
				the Legal Assurances, contact the Agency office.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-26 - Grantmaking power of the Oklahoma Arts Council

Current through Vol. 41, No. 20, July 1, 2024
The Council establishes guidelines for all grant programs.
				  The guidelines establish deadlines, forms, procedures on application
				  submission, funding criteria, review process, evaluation process and the final
				  reporting process. Grant programs and guidelines are evaluated and revised as
				  needed. Guidelines can be viewed on the Agency website or copies of guidelines
				  are available to the public by writing or calling the Agency.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-27 - Council funding decisions

Current through Vol. 41, No. 20, July 1, 2024
Financial assistance applications may be reviewed by advisory
				  panels selected in accordance with Council policy and administration as written
				  in
				  70:1-5-1
				  through 70-1-5-5. The Council makes the final award decisions for all financial
				  assistance applications and is responsible for insuring that applications are
				  in compliance with policies, rules and regulations. Organizations are notified
				  in writing of Council funding decisions.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-28 - Disbursement of funds

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Financial assistance disbursements include all expenditures of state and
				federal funds as well as private monies donated to the Council, for any
				program, project, activity or service for which the Council may contract. All
				programs, projects, activities or services sponsored in whole or in part with
				state, private or federal funds shall conform to the following requirements set
				forth in 53 O.S., Section 171:
(b)
The Oklahoma Arts Council shall dispense funds for arts purposes only.
				The Oklahoma Arts Council shall enter into contracts with other state agencies
				or nonprofit corporations holding a valid exemption from taxation issued
				pursuant to Section 501(a) of the Internal Revenue Code, 1954, and listed as an
				exempt organization in Section 501(c)(3) of the Internal Revenue Code, 1954, of
				the United States, as amended. These nonprofit corporations must demonstrate
				that the goods and services provided meet the intent of the state policy
				provided in this act.
(c)
Funds shall not be applied, donated or used directly or indirectly for
				the use, benefit or support of any sect, church, denomination or system of
				religion, or for the use, benefit, or support of any priest, preacher,
				minister, or other religious teacher or dignitary, or sectarian institution as
				such.
(d)
The
				Oklahoma Arts Council shall provide opportunity, by public notices, to all
				organizations interested in providing these goods and services, who will submit
				written applications to be received and acted upon by the Council. At the
				conclusion of the contract, each state agency or nonprofit corporation shall
				provide the Oklahoma Arts Council with proof of fulfillment of the contract in
				proper order and must be affirmed on the proper form, provided by the Oklahoma
				Arts Council, by the managing officers of the state agency or nonprofit group
				making the contract.
[53 O.S., Section 171]
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-29 - Limitations on changes of contracts

Current through Vol. 41, No. 20, July 1, 2024
The contracting organization must notify the Agency of any
				  significant changes in personnel, goals, objectives, activities, project
				  beginning and ending dates, costs and/or expenses of any project, program,
				  activity or service contracted by the Council. Notification of any changes in
				  the project must be immediate and in writing and sent to the Agency office in
				  Oklahoma City and must be approved prior to beginning the
				  project.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-30 - Appeal procedure

Current through Vol. 41, No. 20, July 1, 2024
Any organization qualified to submit applications to the
				  Council for financial assistance may appeal the action of the Council
				  concerning said applications.
(1)
				Every step of the procedure will be documented with necessary reports, letters,
				data and other material necessary for a complete record of the appeal
				procedure.
(2) Appeals against any
				proposed or contracted project, program, activity or service must be made in
				writing no more than 10 days after receipt of official notice by the
				organization submitting application and sent to the Executive Director at the
				Agency office.
(3) The Executive
				Director will respond in writing within thirty (30) days of receiving written
				appeal from the organization.
(4)
				Upon finding sufficient cause, the Executive Director may request a special
				meeting of the Executive Committee of the Council to review the appeal filed by
				the organization in question. The Executive Committee may meet with the
				organization filing an appeal. The special meeting of the Executive Committee
				will take place within thirty (30) days after the Executive Director's response
				to the organization's filing of the written appeal. The Executive Committee
				will make a recommendation concerning any appeal to the full Council for action
				at the next Council meeting following the special meeting of the Executive
				Committee.
(5) Within twenty (20)
				days after the Council meeting, the Chairman of the Council shall respond in
				writing to the organization filing an appeal. The Chairman's response to the
				organization, which has filed the appeal, will be the final decision of the
				Council.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 3 - Financial Assistance Programs › Section 70:10-3-31 - Audit and financial records

Current through Vol. 41, No. 20, July 1, 2024
(a) Separate financial records must be
				maintained by the organizations for any project that has received funding from
				the Oklahoma Arts Council. These records must be kept on file for a minimum of
				three years following submission of the final report and are subject to state
				and/or federal audits any time during those three years.
(b) As of July 1, 1983 all qualified
				organizations receiving financial assistance may have to submit an independent
				and certified audit of the organization and of previous Council projects.
				"Independent and certified audit" shall mean an audit performed by a Public
				Accountant or Certified Public Accountant registered with the Oklahoma Board of
				Public Accountancy. The audit shall be to the standards established by the
				Board of Public Accountancy for audits and shall include the specific state
				and/or federal requirements. Council will establish criteria for selection for
				organizations to submit audit information.
Added at 21 Ok Reg 2008,
				  eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 5 - Oklahoma Touring Program [Revoked] › Section 70:10-5-1 - Sponsors and presenters [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 5 - Oklahoma Touring Program [Revoked] › Section 70:10-5-2 - Producers and touring groups [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 7 - Artists-In-Residence Program - School and Community Categories [Revoked] › Section 70:10-7-1 - Program purpose and scope [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  2008, eff 6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 7 - Artists-In-Residence Program - School and Community Categories [Revoked] › Section 70:10-7-2 - Deadlines for program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 14 Ok Reg
				  2191, eff 6-12-97; Revoked at 21 Ok Reg 2008, eff
				  6-25-04
Oklahoma Administrative Code › Title 70 - Oklahoma Arts Council › Chapter 10 - Oklahoma Arts Council Programs › Subchapter 7 - Artists-In-Residence Program - School and Community Categories [Revoked] › Section 70:10-7-3 - Use of Council forms [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 14 Ok Reg
				  2191, eff 6-12-97; Revoked at 21 Ok Reg 2008, eff
				  6-25-04