Ohio Administrative Code › Title 3361:10 - University of Cincinnati › Chapter 3361:10-43 - Records › Section 3361:10-43-13 - Records: corrections

Current through all regulations passed and filed through July 1, 2024
(A) Students who believe that their education
			 record contains inaccurate or misleading
			 information , or is otherwise in violation of their privacy or other
			 rights, may discuss their problems informally with the office of the
			 registrar. The office of the registrar may request that
			 the student submit a written request for records correction along with
			 corroborating documentation to the university registrar and/or
			 to the
			 designated records officer in the office where the records in question are
			 maintained. This provision does not apply to disputes over the awarding of
			 individual grades by class instructors. 
								The university
			 registrar and/or the designated records officer will reach a determination
			 regarding the student's claim that their education records contain information
			 that is inaccurate or misleading, or is otherwise in violation of their privacy
			 or other rights. The appropriate records shall be amended in accordance with
			 the determination. If the university registrar or designated records officer
			 determines that changes to the student's educational records are
			 unwarranted, the student shall be advised of that
			 decision within a reasonable period ; and the student will be informed by the
			 office of the registrar of the student's right to a formal hearing.
(B) Student requests for a formal hearing
			 shall be made in writing to the university
			 registrar. Within a reasonable period after the receipt of such a request, the
			 concerned student shall be informed of the date, place, and time of the
			 hearing. The student may present evidence relevant to the issues raised and may
			 be assisted or represented at the hearings by one or more persons of
			 the
			 student's choice, including attorneys, at the student's expense.
			 
								The hearing may be conducted
			 by any individual who does not have a direct interest in the outcome of the
			 hearing. That individual shall be appointed by the executive vice president for
			 academic affairs and provost, or designee.
(C) Decisions of the hearing shall be final;
			 shall be based solely on the evidence presented at the hearing; shall consist
			 of written statements summarizing the evidence and stating the reasons for the
			 decisions; and be delivered to all parties concerned within a reasonable time after the hearing. If the hearing
			 officials decide in favor of the student, the education records shall be corrected or amended in
			 accordance with the hearing decision. If the decisions are unsatisfactory to the student, the
			 student may place statements with the education records commenting on the
			 information in the records, or statements setting forth any reasons for
			 disagreeing with the decisions of the hearing. The statements shall be placed
			 in the education records, be maintained as part of the student's records, and
			 be released whenever the records in question are disclosed.
(D) Students who believe that the
			 adjudications of their challenges were unfair for procedural reasons may appeal
			 the procedural questions in writing to the executive
			 vice president for academic affairs and provost
								.
			 Additionally, students who believe that their rights
			 have been abridged may file complaints with the "Family Policy Compliance
			 Office, Department of Education, Washington, D.C. 20201," concerning any
			 alleged failures of the university of Cincinnati to comply with the
			 Family Educational Rights and Privacy
			 Act of 1974, as amended.