New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter D - Adult-Care Facilities › Part 488 - Adult Care Facilities Standards For Enriched Housing › Section 488.10 - Records and reports

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
		    operator must collect and maintain such information, records or reports as
		    determined by the department to be necessary.
(b) The department may examine the books and
		    records of any enriched housing program to determine the accuracy of the annual
		    financial statement, or for any other reason deemed appropriate by the
		    department to effectuate the purposes of this Title. The Justice Center shall
		    have access to any enriched housing program in which a resident who received
		    mental health services as described in section
		    488.7(b)(8)(iv),
		    (9)(ii), and (10) of this Part, and
		    information, reports or records in such enriched housing program's possession
		    as needed to carry out the functions, powers and duties of the Justice Center,
		    and shall have such access related to the investigation of deaths concerning
		    patients of mental hygiene facilities who resided at such enriched housing
		    program at the time of their death or were former residents of such enriched
		    housing programs, and for which the Justice Center determines that such
		    information, report or record is necessary for the completion of its
		    investigation. The department and the Justice Center shall, when required by
		    law, or when so directed by the department or the Justice Center and except as
		    otherwise prohibited by law, be permitted to share information obtained in
		    their respective investigations of incidents.
(c)
Resident records.
(1) The operator must maintain complete,
		    accurate and current records for each resident which must be available for
		    review and inspection by department staff or designees.
(2) Records must be maintained in a manner
		    which assures resident privacy and accessibility to staff to use in the
		    provision of routine and emergency services.
(3) The operator must maintain:
(i) financial records for each resident which
		    contain at a minimum a copy of the current admission agreement, documentation
		    of the status of the resident's payment account and personal fund account and a
		    current inventory of any personal property held in custody for the resident by
		    the operator;
(ii) personal records
		    for each resident which contain at a minimum personal data, including
		    identification of the resident's next of kin, family or resident's
		    representative, the name and address of the person or persons to be contacted
		    in the event of an emergency; copies of the resident's medical evaluations and
		    other medical information; summaries of the social evaluations; copies of the
		    initial and annual functional assessments; and details of referral and such
		    other correspondence and papers as are available to document the physical,
		    mental and social status of the resident; and
(iii) records which are readily available to
		    food services staff and enable staff to plan for and accommodate prescribed
		    dietary regimens, allergies and individual food preferences.
(4) In situations where residents
		    of an enriched housing program have individual leases for their respective
		    apartments, the operator must review these leases at least annually to ensure
		    that all such leases are adhered to and renewed.