New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1647 - Operating Period Accounting › Subpart 1647-8 - Periodical Financial Reports-operating Period › Section 1647-8.2 - Preparation of form DH-621, Income and Expense-Budget Control Statement

Current through Register Vol. 46, No. 28, July 10, 2024
Form DH-621, Income and Expense--Budget Control
						  Statement, is a printed form supplied by the division and is shown as Exhibit
						  27 of Appendix S-11. The preparation of this form is as follows:
(a) Column 1--current quarter, actual. In
						this column there shall be entered, opposite the respective classification, the
						income and expense of the project proper for the current quarter, as reflected
						in the books of account. Inasmuch as the accrual method of accounting is
						prescribed, the term actual refers to income constructively received and to
						expenditures made, and not to cash receipts and disbursements.
(b) Column 2--current quarter, budget. In
						this column report opposite the appropriate classifications, the figures as
						reflected in the approved annual operating budget for the quarter.
(c) Column 3--cumulative figures, actual. In
						this column there shall be entered, opposite the respective classifications,
						the income and expenses as reflected by the books of account from the beginning
						of the fiscal year (April 1) to the end of the current quarter.
(d) Column 4--cumulative figures, budget.
						Enter opposite each of the respective classifications the cumulative budget
						amounts from the beginning of the fiscal year (April 1) to the end of the
						current quarter.
(e) Dwelling rent
						schedule (basic rents). The amounts to be entered on this line shall be the
						basic dwelling rent schedule, account 3110.1, as reflected in the established
						rental schedule of the project. This line will therefore reflect in the
						appropriate columns, the actual and budgeted rental income, at the rates set by
						the established basic rent schedule, which would be received if all units
						available for dwelling use were occupied, as reflected in account
						3110.1.
(f) Dwelling rent
						surcharges. Enter in the appropriate columns of this line the actual and
						budgeted dwelling rent surcharges to tenants, as reflected in account 3110.2,
						see section
						1642-4.8.
(g) Retroactive surcharges. Enter in the
						appropriate columns of this line the actual and budgeted retroactive surcharges
						to tenants, as reflected in account 3110.3. See also section
						1642-4.8.
(h) Excess utility charges. Enter in the
						appropriate columns of this line the actual and budgeted excess utility charges
						as reflected in account 3110.4.
(i)
						Total dwelling rent schedule. Enter on this line the totals of the basic
						dwelling rent schedule, dwelling rent surcharges, retroactive surcharges, and
						excess utility charges.
(j)
						Dwelling vacancy loss. Enter in the appropriate columns of this line the actual
						and budgeted dwelling vacancy losses, as reflected in account 3111.
(k) Dwelling rent income. Enter on this line
						the difference between the total dwelling rent schedule (subd. [i] above) and
						the dwelling vacancy loss.
(l) Net
						non-dwelling rent. Enter in the appropriate columns of this line the actual and
						budgeted rentals charged for space or property other than dwelling space, as
						reflected in account 3390.
(m)
						Sales and services to tenants. Enter in the appropriate columns of the line,
						the actual and budgeted charges to tenants, both dwelling and non-dwelling, for
						goods sold and services rendered other than those provided as part of the
						rental charges, as reflected in account 3510.
(n) Miscellaneous project income. Enter in
						the appropriate column of this line the operating and nonoperating income,
						actual and budgeted, which cannot be classified under any other income account,
						as reflected in account 3590.
(o)
						Interest earned. Enter in the appropriate columns of this line the interest
						accrued on administration fund investments, or on development fund investments
						subsequent to the date of substantial completion as reflected in account
						3610.
(p) State of New York
						subsidy. On the statement for the last quarter of the fiscal year, ending March
						31, enter in column 3 and 4 of this line the actual and budgeted amount of
						State subsidy taken into income for the fiscal year, computed in accordance
						with Part 1648, Subsidies, and as reflected in account 3810. No entry shall be
						made in columns 1 and 2, nor shall any entries be made in any column of this
						line on the statements for the first three quarters of the fiscal
						year.
(q) Other cash subsidy. On
						the statement for the last quarter of the fiscal year, ending March 31, enter
						in column 3 and 4 of this line the actual and budgeted amount of local cash
						subsidy taken into income for the fiscal year, computed in accordance with Part
						1648, Subsidies, and as reflected in account 3820. No entry shall be made in
						columns 1 and 2, nor shall any entries be made in any column of this line on
						the statements for the first three quarters of the fiscal year.
(r) Total income. The amounts entered on this
						line are the sums of the amounts reported as income on the lines
						above.
(s) Expense. A line has been
						provided under this caption for each account in the 4000 and 6000 group of
						accounts and the captions of the items themselves accurately reflect the
						account designations. Enter therefore in the appropriate columns the actual and
						budgeted expenses as reflected in the expense accounts of this group of
						accounts.
(t) Total expense. Enter
						in the appropriate columns of this line the total actual and budgeted expenses,
						which shall be the sums of the individual amounts reported as expenses on the
						lines above.
(u) Net income. Enter
						in the appropriate columns of this line the difference between the total income
						(see subd. [r] above) and total expense (see subd. [t] above).