reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-13.2 - Administrative policy regarding minimum levels of support for naming opportunities

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The following amounts are established by the president as the minimum levels
			 support for the naming opportunities established in rule 3342-5-13.1 of the
			 Administrative Code.
(1)
									Minimum levels for facilities:
(a)
										New facilities:
			 Thirty-three to fifty-one per cent of the cost of construction depending on
			 source of total funds plus a ten per cent maintenance
			 endowment.
(b)
										Renovations: Thirty-three to fifty-one per cent of the
			 renovation cost depending on source of total funds, plus ten per cent
			 maintenance endowment.
(c)
										Components of a structure (i.e. classroom technology,
			 equipment): one hundred fifty per cent of actual square-footage
			 cost.
(d)
										Courtyards, gardens, and other landscaping: one hundred
			 fifty per cent of actual square-footage cost.
(e)
										Current
			 facilities not under renovation can be named in honor of an individual with an
			 appropriate gift as determined by the board committee.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-13.3 - Administrative policy regarding voluntary gift support

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. In
			 order to minimize duplication of effort, improve coordination of programs and
			 increase the active participation of faculty, staff and students in the
			 identification, cultivation and solicitation of contributions for the support
			 of university programs, all fund-raising activities shall be coordinated by the
			 vice president for 
								philanthropy and alumni
			 engagement.
(B)
			 Implementation.
(1) Assistance and
			 consultation. The division of philanthropy and alumni
			 engagement is available to assist in the coordination of all fund-raising
			 plans across Kent state university and its eight-campus system. The vice
			 president for philanthropy and alumni engagement and/or designee
			 should be consulted before any effort to enlist voluntary financial support is
			 launched.
(2) The Kent state
			 university foundation is a separate entity engaged by the university to
			 receive, record, acknowledge, deposit and invest, and disburse all funds
			 received as gifts. All such gifts must be made payable to the Kent state
			 university foundation and designated as restricted or unrestricted for use by
			 the university. The Kent state university foundation ("foundation") is also
			 designed by the university to receive, record, acknowledge, maintain, reassign,
			 convert or dispose of all "gift-in-kind" of property, materials, equipment,
			 books and artifacts donated in the name of the Kent state university foundation
			 for use by or in support of the university.
Contributions and gifts. Gifts of any kind that are made
				payable specifically to Kent state university (and not "Kent state university
				foundation") cannot be reassigned to the foundation. Contributions that are
				inadvertently or otherwise made payable to "Kent state university" or one of
				its organizational units must be deposited with the treasurer of the
				university, who will receive, record, acknowledge, deposit, invest, and
				disburse these tax-deductible contributions according to the wishes of the
				donors, and subject to all appropriate federal and state statutes.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-14 - University policy regarding emergency management plan

Current through all regulations passed and filed through July 1, 2024
(A) Purpose.
(1) Preparedness to cope with the effects of
			 a disaster includes many diverse but interrelated elements, which must be woven
			 into an integrated emergency management system involving all departments of the
			 university, other public and support agencies, plus the individual
			 citizen.
(2) The emergency
			 management plan is a statement of policy and procedures regarding emergency
			 management and assigns tasks and responsibilities to university officials
			 specifying, and in some cases, redefining their roles during emergency or
			 disaster situations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-14.1 - Administrative policy on campus emergencies, safety and security and related technologies

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The purpose of the policy is to prepare the university to effectively plan for,
			 respond to, and recover from a major emergency and to delegate the coordination
			 of emergency management and public safety initiatives on all university
			 campuses and locations through the director of public safety.
(B)
								Authority. This
			 policy is promulgated pursuant to the authority granted to the board of
			 trustees in sections 3341.04,
			 3345.21 and
			 3345.26 of the Revised Code, as
			 amended, and as directed by the board in paragraph (B)(1) of rule
			 3342-5-14
			 of the Administrative Code.
(C)
								Definitions.
(1)
									Emergency. An emergency is an event or condition that
			 presents an imminent risk of death, serious injury, or illness to the
			 university community, suspension or signfiicant disruption of university
			 operations, significant physical or environmental damage, or significantly
			 threatens the university's financial well-being.
(2)
									Public safety
			 initiative. A public safety initiative is any action or act related to the
			 protection, safety, and security of employees, students and the general
			 public.
(3)
									Emergency management plan. The emergency management
			 plan is the university's strategy to prepare for, mitigate, respond to, and
			 recover from actual or potential emergencies.
(4)
									Emergency
			 response plan. Emergency response plans are the internal, facility or
			 department plans that prescribes the changes in functional responsibilities and
			 operations of a facility or department during an emergency.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-15 - University policy regarding records retention

Current through all regulations passed and filed through July 1, 2024
(A) The board of trustees hereby authorizes
			 the development of a program for the administering of the records of Kent state
			 university pursuant to sections
			 149.33,
			 149.35,
			 149.43, and
			 149.351 of the Revised Code.
(1) The program created hereunder shall apply
			 efficient and economical management methods to the creation, utilization,
			 maintenance, retention, preservation, responses to public records requests, and
			 disposition of the records of the university.
(2) Such records shall be maintained in
			 accordance with the provisions of section
			 9.01 of the Revised Code. Any
			 record maintained in a physical form can also be maintained in electronic form
			 in accordance with division (JI) of sections 
									1306.20
									and
			 1306.11
									 of the Revised
			 Code, except in such instances as a physical form may be required by state or
			 federal regulations as applicable to the university and its
			 operations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-15.1 - Administrative policy regarding public records

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is
			 the policy of Kent state university that openness leads to a better informed
			 citizenry, which leads to better government and better public policy. It is the
			 policy of Kent state university to adhere to the Ohio public records
			 act.
(B)
								Definitions.
(1)
									Record. For the
			 purposes of this policy, a record includes any document, device, or item,
			 regardless of physical form or characteristic, including an electronic record;
			 that is created or received by, or coming under the jurisdiction of the
			 university; and documents the organization, functions, policies, decisions,
			 procedures, operations, or other activities of the university.
(2)
									Public record. A
			 "record" as defined in this paragraph that is kept by the university, subject
			 to applicable exemptions from disclosure under Ohio or federal law. All public
			 records shall be organized and maintained in such a way that they can be made
			 available for inspection and copying.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-16 - University policy regarding unlawful discrimination and harassment

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This policy prohibits discrimination and
			 harassment based on race, color, religion, gender, sex, sexual orientation,
			 national origin, ancestry, disability, genetic information, age, and protected
			 military or veteran status. Retaliation for reporting or participating in the
			 complaint process is also prohibited. The university encourages an atmosphere
			 in which the diversity of its members is understood and appreciated, free of
			 unlawful discrimination and harassment based on the above categories. Thus, all
			 members of the university are expected to join in creating a positive
			 atmosphere in which individuals can learn and work in an environment that is
			 respectful and supportive of the dignity of all individuals.
(1)
									 Definitions and
			 processes for implementing this policy will be defined in rule 3342-5- 16.1 and
			 3342-6-02 of the Administrative Code.
(2)
									This policy is
			 intended to promote the university's commitment to equal opportunity, equity,
			 and diversity. It is not intended to censor first amendment rights to express
			 ideas and opinions on any topic provided that expression is not in the form of
			 unlawful discrimination or harassment.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-17 - University policy regarding study abroad and other international travel

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. In accordance with the educational mission of Kent state university,
			 students are encouraged to enhance their academic pursuits through
			 university-operated and/or university-approved study abroad programs and
			 opportunities. Study abroad opportunities are coordinated through the office of
			 global education and administered according to this policy.
(B) Eligibility. This policy applies to all
			 study abroad and international programs and opportunities operated by or
			 approved by the university in accordance with this policy. This policy does not
			 address study abroad programs offered by any third-party not engaged in a
			 formal agreement with the university, as such programs are not within the
			 purview of the university's knowledge and/or control.
(C) Definitions.
(1) Study abroad program. Any course or
			 program enrolled in by a student in which the student travels to an
			 international location for educational purposes as part of the course or
			 program.
(2) University-operated.
			 Any course or program, regardless of duration, established by a university
			 office, department or faculty member, in which international travel is a core
			 curriculum requirement.
(3)
			 University-approved. Any course or program registered with, and officially
			 approved and recognized by the university through the office of global
			 education.
(4) Third-party program.
			 Any program administered by an entity, university or company not operated or
			 controlled by Kent state university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-18 - University policy regarding establishing relationships with universities and educational institutions abroad

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 As the university continues to expand its relationships with educational
			 institutions both in the United States and abroad, it is important to formalize
			 such agreements in order to ensure uniformity across multi-department
			 endeavors. Therefore, it is required that all new or renewal agreements with
			 universities outside of the United States and/or institutions of higher
			 education in foreign countries are reviewed and approved according to the terms
			 set forth in this policy.
(B)
								Scope. This policy applies to all university personnel
			 and to all agreements with universities abroad and/or institutions of higher
			 education, whether existing at the time of enactment or in the future.
(1)
									The activities
			 covered under the scope of this policy include, but are not limited to:
(a)
										The exchange of
			 students from each institution for traditional student exchange
			 programs;
(b)
										The exchange of academic personnel for teaching,
			 research, or both;
(c)
										The hosting of visiting faculty from the other
			 institution;
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-20 - University policy regarding privacy for protected health information

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. This policy address the general requirements
			 of the university under the Health Insurance Portability and Accountability
			 Act, as amended, for the confidentiality, integrity, and accountability of all
			 protected health information created, received, maintained, or transmitted by
			 the institution and associated operations.
(B)
								Definitions.
(1)
									"HIPAA." "HIPAA" is the "Health Insurance Portability
			 and Accountability Act of 1996" and the "Administrative Simplification"
			 regulations found in title 45 of the Code of Federal Regulations. Where
			 appropriate and applicable, the term also encompasses requirements under the
			 "Privacy Rule" and under the "Security Rule" and all amendments
			 thereto.
(2)
									Protected health information. Protected health
			 information is individually identifiable health information as defined and
			 protected under "HIPAA."
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-21 - University policy regarding smoking and tobacco use at Kent state university

Current through all regulations passed and filed through July 1, 2024
(A)
								Kent state
			 university is dedicated to providing a healthy, comfortable and productive work
			 and living environment for its employees and students. To this effect, smoking
			 and tobacco use is prohibited on all Kent state university campuses and
			 university property. This policy is not meant to replace or prevent adherence
			 by the university community to the smoking prohibition requirements in Chapter
			 3794. of the Revised Code.
(B)
								Definition.
(1)
									"Smoking" for the
			 purposes of this policy means inhaling, exhaling, burning, or carrying any
			 lighted or heated product intended for inhalation in any manner or in any form.
			 "Smoking" also includes the use of an apparatus including but not limited to an
			 electronic smoking device, mod box, or electronic nicotine delivery system
			 (ENDS) that creates an aerosol or vapor, in any manner or in any form, or the
			 use of any other smoking device for the purpose of circumventing the
			 prohibition of smoking in this rule.
(2)
									"Tobacco use" for
			 the purposes of this policy means the use of nicotine, tobacco-derived or
			 containing products, and plant based products including products intended to
			 mimic tobacco products, oral tobacco or other similar products.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-22 - University policy regarding deadly weapons

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Pursuant to the statutory authority of the board of trustees to regulate the
			 use of university property and the conduct of the students, staff, faculty, and
			 visitors to the campus so that law and order are maintained, it is the policy
			 of the university to prohibit the possession, storage, or use of a deadly
			 weapon in certain circumstances on university property, unless otherwise
			 permitted by state law.
(B)
								 Definitions.
(1)
									"Deadly weapon"
			 means any instrument, device, or thing as defined in section
			 2923.11 of the Revised Code
			 including but not limited to a firearm, explosive device, or other dangerous
			 ordinance.
(2)
									"University property" means all university owned,
			 operated, or leased property including but not limited to grounds, buildings,
			 facilities, and vehicles.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-23 - University policy regarding campus free speech

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In affirmation of the principles of free
			 speech stated in Ohio law, including but not limited to section
			 3345.0215 of the Revised Code,
			 the university affirms that:
(1)
									Students have a fundamental constitutional right to
			 free speech.
(2)
									The university is committed to giving students broad
			 latitude to speak, write, listen, challenge, learn, and discuss any issue, to
			 the extent provided by law.
(3)
									The university is
			 committed to maintaining a marketplace of ideas for all students and all
			 faculty in which the free exchange of ideas is not to be suppressed because the
			 ideas put forth are thought by some or even by most members of the university's
			 community to be offensive, unwise, immoral, indecent, disagreeable,
			 conservative, liberal, traditional, radical, or wrong-headed.
(4)
									It is for
			 students and faculty to make judgments about ideas for themselves, and to act
			 on those judgments not by seeking to suppress free speech, but by openly and
			 vigorously contesting the ideas that they oppose.
(5)
									It is not the
			 proper role of the university to attempt to shield individuals from free
			 speech, including ideas and opinions they find offensive, unwise, immoral,
			 indecent, disagreeable, conservative, liberal, traditional, radical, or
			 wrongheaded.
(6)
									Although the university greatly values civility and
			 mutual respect, concerns about civility and mutual respect shall never be used
			 by the university as a justification for closing off the discussion of ideas,
			 however offensive, unwise, immoral, indecent, disagreeable, conservative,
			 liberal, traditional, radical, or wrong-headed those ideas may be to some
			 students or faculty.
(7)
									Although all students and all faculty are free to state
			 their own views about and contest the views expressed on campus, and to state
			 their own views about and contest speakers who are invited to express their
			 views on campus, they may not substantially obstruct or otherwise substantially
			 interfere with the freedom of others to express views they reject or even
			 loathe. To this end, the university has a responsibility to promote a lively
			 and fearless freedom of debate and deliberation and protect that
			 freedom.
(8)
									The university is committed to providing an atmosphere
			 that is most conducive to speculation, experimentation, and creation by all
			 students and all faculty, who shall always remain free to inquire, to study and
			 to evaluate, and to gain new understanding.
(9)
									The primary
			 responsibility of faculty is to engage an honest, courageous, and persistent
			 effort to search out and communicate the truth that lies in the areas of their
			 competence.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-01 - University policy regarding employment

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The vice president for human resources is responsible for the development,
			 implementation, and enforcement of the employment policies and practices at
			 Kent state university, as delegated by the president. The vice president may
			 delegate to the appropriate staff the authority to assist in the execution of
			 these responsibilities.
(B)
								Employee code of conduct. Every employee of Kent state
			 university is required to comply with the policies and guidelines established
			 for employees, as well as applicable local, state, and federal laws. Therefore,
			 the following are expected of each individual employee:
(1)
									To maintain a
			 professional demeanor. Each Kent state university employee will exhibit a high
			 degree of maturity and self-respect and foster an appreciation for other
			 cultures, one's own cultural background, as well as the cultural matrix from
			 which Kent state university exists. Also, each will adhere to the lawful
			 instructions and orders of their supervisors and other university officials who
			 are performing duties within their official capacities.
(2)
									To respect the
			 dignity and well being of others. Each employee of Kent state university will
			 demonstrate respect for all campus and external community members. Therefore,
			 to purposely threaten, accost, demean, or to engage in gender, sexual or
			 religious harassment, use vile, obscene or abusive language or exhibit lewd
			 behavior, to be under the influence of alcohol or a drug of abuse while
			 performing employment responsibilities is prohibited. Also, to be involved in
			 the possession, use, distribution of and sale of illegal drugs is strictly
			 prohibited. Deadly weapons, unless authorized by law, are also strictly
			 prohibited.
(3)
									To respect and safeguard the rights and property of
			 others, and to better provide for the safety and security of each person, each
			 employee of Kent state university will be subject to all applicable local,
			 state and federal laws and to all applicable provisions listed as part of
			 university policy register. Therefore, individuals found in violation of local,
			 state, federal laws or university policies are subject to disciplinary action
			 which could include dismissal from the university.
(4)
									To prohibit
			 discrimination, while respecting the differences in people, ideas, and
			 opinions. Each employee of Kent state university will support equal rights and
			 opportunities for all.
(5)
									To practice personal and professional integrity, and to
			 discourage all forms of dishonesty, deceit, and noncompliance to the code of
			 conduct.
Replaces: 3342-6-01
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-01.1 - Administrative policy and procedure regarding grievances of nonteaching unclassified and unrepresented classified staff

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 purpose of this policy is to secure equitable solutions as quickly as possible
			 to complaints that may arise relative to the working conditions of university
			 employees. Members of the faculty have other grievance resolution machinery
			 available and are excluded from this policy.
(B)
								
			 Definitions.
(1)
									Employee. For the purposes of this policy, the term
			 "employees" is defined as unclassified administrative and professional staff
			 members and unrepresented classified civil service appointees.
(2)
									Grievance. A
			 "grievance" is defined as a claimed violation of a specified university
			 regulation, policy, or procedure. Generally, it is expected that a grievance
			 can be resolved at the point at which it arises. This means that the aggrieved
			 employee and his immediate supervisor should attempt to settle the issue, with
			 the right to appeal to a higher level exercised only after it is determined
			 that mutual satisfaction cannot be reached. Consequently, every effort should
			 be made to settle the grievance on the spot, on its merits, and with minimal
			 delay.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-01.2 - Administrative policy regarding flexible work arrangements

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Kent state university recognizes that providing employees with
			 workplace flexibility increases their efficiency and promotes more effective
			 use of available resources. Where possible, it is the position of the
			 university to encourage flexible scheduling insofar as such scheduling does not
			 adversely affect the services provided to the university community, or the
			 efficient and effective operation of the university itself. Flexible work
			 arrangements are a benefit and privilege and may be structured in different
			 ways that are best for the specific department and job role. Flexible work
			 arrangements shall not affect an employee's eligibility for recognition and
			 promotion.
(B) Eligibility. This
			 policy shall apply to eligible full-time unclassified employees and fulltime,
			 non-represented classified employees on all Kent state university campuses. Any
			 flexible work arrangements covering represented employees require further
			 discussion between relevant administrators and union leadership. This policy
			 shall not apply to student employment under rules
			 3342-6-25
			 and 3342-6-25.1 of the Administrative Code.
(1) Not all positions are eligible for
			 flexible work arrangements and all flexible work arrangements are at the
			 discretion of the employee's supervisor.
(2) To be eligible for flexible work
			 arrangements, employees must meet the following requirements:
(a) Successfully completed their probationary
			 period if applicable, and
(b) Has
			 been deemed satisfactory on the latest performance review and has continued to
			 perform satisfactorily.
(3) All flexible work arrangements require
			 written approval from the supervisor, or designated approver, prior to
			 commencement. Failure to seek written approval of the supervisor shall result
			 in immediate termination of the flexible work arrangement and may result in
			 disciplinary action.
(4) Flexible
			 work arrangements are not intended to be used as an alternative to, or in
			 conjunction with, or to replace, leave as
			 provided for in Chapter 3342-6 of the Administrative Code.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-01.3 - Administrative policy regarding telecommuting

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Kent state university
			 is a workplace that values the in-person experience, supports a student-first
			 focus and emphasizes a sense of belonging for all students, faculty, staff and
			 other stakeholders. This is best achieved through collaborative communities
			 within units, departments, divisions and across all Kent state campuses. Any
			 arrangements involving telecommuting should be guided by what is best for
			 students. Also, these must meet the operational needs of the unit involved and
			 of the overall university.
(B)
			 Eligibility. This policy shall apply to eligible full-time unclassified
			 employees and fulltime, non-represented classified employees on all Kent state
			 university campuses. Any telecommuting arrangements covering represented
			 employees require further discussion between relevant administrators and union
			 leadership. The policy shall not apply to student employment under rules
			 3342-6-25 and
			 3342-6-25.1 of the
			 Administrative Code.
(1) Not all positions
			 are eligible for telecommuting and any such arrangements must be approved by
			 the supervisor with the oversight of the applicable dean or vice
			 president.
(2) As a general matter,
			  telecommuting arrangements must be limited to no
			 more than twenty per cent of any division/unit's staff so that on any given day
			 at least eighty per cent of employees are working on campus in
			 person.
(3) Among other things, to
			 be eligible for telecommuting, employees must meet the following requirements:
(a) Successful completion of any applicable
			 probationary period, and
(b) Have
			 been deemed satisfactory on the latest performance evaluation, with continuing
			 satisfactory performance thereafter.
(4) All telecommuting arrangements, or
			 exceptions to requirements, must have written approval from the supervisor and
			 division vice president, or designated approver, prior to
			 commencement.
(5) Telecommuting
			 arrangements are not intended to be used as an alternative to, in conjunction
			 with, of as a replacement for leave as provided for in Chapter 3342-6 of the
			 Administrative Code.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-02 - University policy regarding equal opportunity

Current through all regulations passed and filed through July 1, 2024
(A) Equal opportunity policy.
(1) In academic and student programs. It is
			 the policy of this university that there shall be no unlawful discrimination
			 against any student or applicant for admission as a student because of age,
			 race, color, religion, gender, sexual orientation, national origin, disability,
			 military or
			 veteran status. Such policy shall apply to, but not necessarily be
			 limited to, the following: recruiting, admission, access to programs, financial
			 aid, and social, recreational and health programs. This policy shall be
			 applicable to all campuses and units of the university. This policy also shall
			 apply with reference to discrimination on the basis of age
			 insofar as required by law.
(2) In
			 employment. It is the policy of this university that there shall be no unlawful
			 discrimination against any employee or applicant for employment because of age,
			 race, color, religion, gender, sexual orientation, national origin, disability,
			 military or
			 protected veteran status. Such policy shall apply to, but not necessarily
			 be limited to, the following: employment, upgrading, demotion or transfer;
			 recruitment or recruitment advertising; layoff or termination; rates of pay or
			 other compensation; and selection for training, including apprenticeship. This
			 policy shall be applicable to all campuses and units of the university. This
			 policy also shall apply with reference to discrimination on the basis of age
			 insofar as required by law.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-02.101 - Operational procedures and regulations regarding job communication

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is the policy of the university to fill its
			 employment vacancies by selecting from the available labor market those persons
			 best qualified to perform the job related requirements of the employing unit
			 and the university.
(B)
								Definitions. The following definitions and guidelines
			 will be followed in pursuing these policy objectives:
(1)
									 A "position" is
			 a job that has been approved by the appropriate university
			 administrator.
(2)
									An "open position" is a vacancy. It is created
			 by:
(a)
										The
			 transfer, promotion, advancement or loss of an employee, or
(b)
										The approval by
			 the appropriate administrator for the addition of a position.
(3)
									A "job
			 opportunity" is a vacancy authorized for filling by:
(a)
										Promoting or
			 advancing an employee from a lower job title, transfer, by reassignment of
			 duties, or
(b)
										By a direct hire.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-02.102 - Operational procedures and regulations regarding waivers of posting for job vacancies

Current through all regulations passed and filed through July 1, 2024
(A)
								There are
			 occasions when efficiency, productivity and fairness can best be served by
			 appointing a uniquely qualified individual to a vacant position. When a
			 particular candidate has the required direct experience and familiarity with
			 the university, as well as appropriate credentials, or because internal
			 management policy and practices provide for upward staff mobility, it is not
			 necessary or appropriate to apply regular procedures for job communication as
			 set forth in rule 3342-6-02.101 of the Administrative Code.
(B)
								The office of
			 affirmative action is concerned that university policies be constructed with
			 sufficient flexibility and intelligence that equal opportunity procedures will
			 not be, nor be seen as, obstacles to good management and personnel practices.
			 In fact, internal promotion may be part of a career mobility posture that is to
			 the advantage of minorities, women and other protected classes.
(C)
								Therefore, any
			 department head who wishes to fill a position within his/her specific unit and
			 to waive the job communication policy may file such a request with the
			 appropriate executive officer (or designee) and then with the office of
			 affirmative action. If the request is approved by the executive officer, the
			 office of affirmative action will apply the following criteria in deciding
			 whether to endorse:
(1)
									Credentials of the preferred candidate match the job
			 description and other stated requirements;
(2)
									Direct experience
			 in the unit has been established as necessary and relevant; and
(3)
									The unit's
			 current composition is such that the recommended appointment would not
			 seriously impede affirmative action progress or meeting set goals and
			 timetables.
Replaces: 3342-6- 02.102
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-04 - University policy regarding appointment authority

Current through all regulations passed and filed through July 1, 2024
(A) The president of the university shall
			 appoint and remove all university personnel and fix compensation for same
			 within the guidelines set forth by the board and by the laws of the state of
			 Ohio and subject to subsequent approval by the board except that, as to the
			 ranks of executive vice
			 president, senior vice president, and vice president, the board will be
			 informed prior to appointment or removal. Said authority shall include but not
			 be limited to the authority to award or deny tenure to probationary faculty and
			 decide upon all promotions of faculty, subject to subsequent approval by the
			 board.
(B) The president may
			 delegate the authority to make administrative or staff appointments to
			 appropriate vice presidents.
(C)
			 The board has designated the vice president for human resources as appointing
			 authority for nonacademic classified employees.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-04.1 - Administrative policy regarding layoff or position abolishment for classified civil service staff who are not in a recognized bargaining unit

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. This policy shall be used by the
			 university to initiate a reduction in the work force through layoffs or
			 position abolishment and, in some cases, the displacement of employees as a
			 result.
(B)
								Because the university compensation plan for classified
			 employees includes university classification titles and classification series,
			 as opposed to the state of Ohio classification titles and classification
			 series, the provisions of this policy are applicable within the
			 university.
(C)
								An employee may be laid off due to a temporary lack of
			 work or lack of funds expected to last less than twelve months.
(1)
									A lack of work,
			 for purposes of layoff, means a department has a current or projected temporary
			 decrease in the workload which requires a reduction of current or projected
			 staffing levels;
(2)
									A lack of funds means a department has a current or
			 projected deficiency of funds to maintain current levels, or to sustain
			 projected levels of staffing or operations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-04.2 - Administrative policy regarding employment of a near relative

Current through all regulations passed and filed through July 1, 2024
(A)
								There is no objection to the appointment of members of
			 families throughout the university, regardless of relationship, so long as one
			 family member is not in a position to influence a decision in favor of or
			 against the other.
(B)
								Therefore, pursuant to the guidelines for enforcement
			 of Executive Order 11246 as promulgated by the United States department of
			 health, education and welfare, university employees shall neither initiate nor
			 participate in institutional decisions involving a direct benefit or detriment
			 to members of their immediate families.
(C)
								Any decisions
			 involving such direct benefit or detriment shall be referred where appropriate
			 to either an immediate supervisor or the proper appointing authority.
Replaces: 3342-6- 04.2
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-04.3 - Administrative policy regarding independent contractors

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose and scope. The purpose of this policy is to
			 define the process for obtaining the professional services of an independent
			 contractor at Kent state university. It is the intent of the university to
			 classify individuals as independent contractors only when there is a reasonable
			 basis for such determination and in circumstances provided for in this
			 policy.
(B)
								Eligibility.
(1)
									Individuals classified as independent contractors are
			 not eligible for any employee benefits, are not covered by worker's
			 compensation, and fees paid for professional services are not subject to income
			 tax withholding.
(2)
									Individuals who are currently employed with Kent state
			 university may not be engaged as an independent contractor.
(3)
									Individuals who
			 have been employed with Kent state university may not be engaged as an
			 independent contractor in the same calendar year that they were an employee
			 performing the same or similar duties.
(4)
									Services
			 performed by an independent contractor shall not replace the work normally
			 performed by a university employee.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-04.4 - Administrative policy regarding volunteers

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Individuals who
			 volunteer their time and expertise to the university provide an important
			 service and help further the mission of teaching, research and public service.
			 In turn, volunteers gain valuable experiences and a sense of personal
			 satisfaction. This policy is intended to help promote a productive, safe and
			 mutually beneficial environment for volunteers and for the university by
			 setting appropriate expectations and clarifying roles and
			 responsibilities.
(B) Eligibility.
			 This policy shall apply to all campuses, divisions, colleges, schools,
			 departments, offices, whether academic or administrative for all volunteer
			 opportunities on university property or associated with official university
			 functions.
(C) Definition.
(1) For the purposes of this policy, a
			 volunteer shall be an individual:
(a) That
			 freely offers without pressure or coercion, direct or implied, to volunteer
			 their services directly to the university, whether on an ad hoc basis or
			 through a formal volunteer program conducted by a university department;
			 and
(b) That does not receive, nor
			 has an expectation to receive, monetary or material compensation or any form of
			 remuneration or benefit in exchange for such services.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-05 - University policy regarding employment of unclassified staff

Current through all regulations passed and filed through July 1, 2024
(A)
								 Appointment of the president. The president of the
			 university is appointed by and serves at the pleasure of the board without
			 notice other than that noted in the minutes of the board. The university
			 constitution, paragraph (G)(2) of rule
			 3342-2-01
			 of the Administrative Code, requires that "the board shall annually elect a
			 president of the university to hold office at the discretion of the board."
			 Compensation of the president is established by the board and continues unless
			 or until it is changed by the board.
(B)
								 Appointment of
			 unclassified employees.
(1)
									 All full-time unclassified staff employees shall be
			 employed by the university upon the recommendation of the president and the
			 approval of the board of trustees, serve at the pleasure of the appointing
			 authority, and are subject to the policies, rules, and regulations of the
			 university and to the laws and regulations of the state of Ohio.
(a)
										 During the
			 period of the appointment, unclassified staff employees shall render fully the
			 service to the university required by the terms of the appointment and other
			 appropriate policies, rules, and regulations, as published in the
			 Administrative Code and this register.
(b)
										 The university
			 shall make deductions from salary payments to any unclassified staff employee
			 as required by law, regulations, or policy and may make other deductions as
			 requested by the appointee and authorized by the university.
(c)
										 A full-time
			 unclassified staff appointment is ordinarily made on a continuing basis; that
			 is, an appointment is made with the expectation that it will continue until
			 notice is given by either the employee or the university that it will
			 terminate.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-05.1 - Administrative policy regarding positions at the college of podiatric medicine

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. Pursuant to the statutory authority
			 provided to the university by the Ohio General Assembly, all new positions
			 existing or created as of July 1, 2012 and thereafter in the Kent state
			 university college of podiatric medicine shall be unclassified positions.
			 Unless otherwise provided for in this Administrative Code, such positions and
			 the employees holding such positions will not be subject to Chapters 124. and
			 125. of the Revised Code, agencies 124 and 125 of the Administrative Code, nor
			 will relief under such chapters be available to such employees.
(B)
								Eligibility. This
			 policy applies to all positions at the Independence, Ohio location of the Kent
			 state university college of podiatric medicine.
Replaces: 3342-6- 05.1
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-05.2 - Administrative policy regarding unclassified hourly employees

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. From time to time, it is necessary
			 for Kent state university to hire unclassified hourly employees to provide
			 services essential to the proper maintenance and successful and continuous
			 operation of the university. These position serve at the pleasure of the
			 appointment authority as designated by the president of the
			 university.
(B)
								Definitions.
(1)
									Unclassified
			 hourly employee. For the purposes of this chapter, an unclassified hourly
			 employee is an employee appointed to an unclassified position and paid on an
			 hourly basis and subject to the non-exempt provisions of the Fair Labor
			 Standards Act where applicable.
(2)
									Intermittent
			 appointment. For the purposes of this chapter, an intermittent appointment is
			 made where an unclassified hourly employee will work on an irregular schedule
			 that is determined by the fiuctuating demands of the work and is not
			 predictable and is generally characterized as requiring less than one thousand
			 hours per fiscal year.
(3)
									Temporary appointment. For the purposes of this
			 chapter, a temporary appointment is made where either a classified or
			 unclassified position will work for a limited period of time that is fixed by
			 the appointing authority upon consultation with the division of human resources
			 for a period not to exceed one hundred twenty days.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-05.3 - Administrative policy regarding academic administrative

Current through all regulations passed and filed through July 1, 2024
(A)
								General goals of an administrative review.
(1)
									Gauge
			 accomplishment. A proper review requires the officer to make a thorough
			 self-evaluation, as well as a program assessment, highlighting accomplishments,
			 problems, solutions, and prognoses for future operations.
(2)
									Display success.
			 The review affords an opportunity for focusing the university's attention on
			 the real successes of the administrator's tenure. If properly handled, the
			 response and report portion of the review can contribute to increased awareness
			 of accomplishments.
(3)
									Expose hidden problems. In any administrator's daily
			 exercise of authority, misunderstandings as well as problems of real substance
			 can occur but never be brought to the administrator's attention. A review
			 should create an environment in which reviewers can reveal hidden problems and
			 potentially disruptive ones. The ultimate goal is the resolution of those
			 problems in a way that best serves the interests of the university
			 community.