Ohio Administrative Code › Title 182 - Southern Ohio Agricultural and Community Development › Chapter 182-1 - Ethics › Section 182-1-05 - Definitions for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For the purposes of rules 182-1-06 to  182-1-08 of  the Administrative Code promulgated in accordance with section 1347.15   of the
						Revised Code, the following definitions apply:
(A) "Access" as a noun means an instance of
					copying, viewing, or otherwise perceiving whereas "access" as a verb means to
					copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system"
					means the purchase of a "computer system," as defined in this rule, that is not
					a computer system currently in place nor one for which the acquisition process
					has been initiated as of the effective date of the agency rule addressing
					requirements in section   1347.15   of the Revised Code.
(C) "Computer system" means a "system," as
					defined by section   1347.01   of the Revised Code, that stores, maintains, or
					retrieves personal information using electronic data processing equipment.
(D) "Confidential personal
					information" (CPI) has the meaning as defined by division (A)(1) of section
					  1347.15   of the Revised Code and identified by rules promulgated by the agency
					in accordance with division (B)(3) of section   1347.15   of the Revised Code that
					reference the federal or state statutes or administrative rules that make
					personal information maintained by the agency confidential.
(E) "Employee of the state agency" means each
					employee of a state agency regardless of whether he/she holds an elected or
					appointed office or position within the state agency. "Employee of the state
					agency" is limited to the specific employing state agency.
(F) "Incidental contact" means contact with
					the information that is secondary or tangential to the primary purpose of the
					activity that resulted in the contact.
(G) "Individual" means a natural person or
					the natural person's authorized representative, legal counsel, legal custodian,
					or legal guardian.
(H) "Information
					owner" means the individual appointed in accordance with division (A) of
					section   1347.05   of the Revised Code to be directly responsible for a
					system.
(I) "Person" means a
					natural person.
(J) "Personal
					information" has the same meaning as defined in division (E) of section   1347.01  
					of the Revised Code.
(K) "Personal
					information system" means a "system" that "maintains" "personal information" as
					those terms are defined in section   1347.01   of the Revised Code. "System"
					includes manual and computer systems.
(L) "Research" means a methodical
					investigation into a subject.
(M)
					"Routine" means commonplace, regular, habitual, or ordinary.
(N) "Routine information that is maintained
					for the purpose of internal office administration, the use of which would not
					adversely affect a person" as that phrase is used in division (F) of section
					  1347.01   of the Revised Code means personal information relating to employees
					and maintained by the agency for internal administrative and human resource
					purposes.
(O) "System" has the same
					meaning as defined by division (F) of section   1347.01   of the Revised
					Code.
(P) "Upgrade" means a
					substantial redesign of an existing computer system for the purpose of
					providing a substantial amount of new application functionality, or application
					modifications that would involve substantial administrative or fiscal resources
					to implement, but would not include maintenance, minor updates and patches, or
					modifications that entail a limited addition of functionality due to changes in
					business or legal requirements.