reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 122:32 › Chapter 122:32-1 › Section 122:32-1-05 - Grant agreement

Current through all regulations passed and filed through July 1, 2024
(A)
								An eligible
			 applicant awarded grant funds will enter into a building demolition and site
			 revitalization program grant agreement with the director. Failure of the
			 eligible applicant to execute and deliver the grant agreement in the form and
			 substance satisfactory to the director may result in cancellation of the
			 award.
(B)
								Among other things, the grant agreement will authorize
			 development to terminate the agreement and request a repayment of all or a
			 portion of the grant moneys disbursed to the grantee if the director determines
			 that the grantee is not in compliance with the terms of the grant
			 agreement.
(C)
								Prior to making any changes to an approved building
			 demolition and site revitalization program project, the grantee needs to
			 request and receive written approval from development for the proposed
			 change.
Ohio Administrative Code › Title 123 - Department of Administrative Services - Administration and Director › Chapter 123-4 - Accessing Confidential Personal Information › Section 123-4-02 - Procedures for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For personal information systems,
				whether manual or computer systems, that contain confidential personal
				information, the agency shall do the following:
(A)
								 Criteria for
			 accessing confidential personal information. Personal information systems of
			 the agency are managed on a "need-to-know" basis whereby the information owner
			 determines the level of access required for an employee of the agency to
			 fulfill his/her job duties. The determination of access to confidential
			 personal information shall be approved by the employee's supervisor and the
			 information owner prior to providing the employee with access to confidential
			 personal information within a personal information system. The agency shall
			 establish procedures for determining a revision to an employee's access to
			 confidential personal information upon a change to that employee's job duties
			 including, but not limited to, transfer or termination. Whenever an employee's
			 job duties no longer require access to confidential personal information in a
			 personal information system, the employee's access to confidential personal
			 information shall be removed.
(B)
								 Individual's
			 request for a list of confidential personal information. Upon the signed
			 written request of any individual for a list of confidential personal
			 information about the individual maintained by the agency, the agency shall do
			 all of the following:
(1)
									 Verify the identity of the individual by a method that
			 provides safeguards commensurate with the risk associated with the confidential
			 personal information;
(2)
									 Provide to the individual the list of confidential
			 personal information that does not relate to an investigation about the
			 individual or is otherwise not excluded from the scope of Chapter 1347. of the
			 Revised Code; and
(3)
									 If all information relates to an investigation about
			 that individual, inform the individual that the agency has no confidential
			 personal information about the individual that is responsive to the
			 individual's request.
Ohio Administrative Code › Title 123 - Department of Administrative Services - Administration and Director › Chapter 123-4 - Accessing Confidential Personal Information › Section 123-4-03 - Valid reasons for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
Pursuant to the requirements of division (B)(2) of section
				1347.15 of the Revised Code,
				this rule contains a list of valid reasons, directly related to the agency's
				exercise of its powers or duties, for which only employees of the agency may
				access confidential personal information (CPI) regardless of whether the
				personal information system is a manual system or computer system:
Performing the following functions constitute valid reasons for
				authorized employees of the agency to access confidential personal
				information:
(A) Responding to a
			 public records request;
(B)
			 Responding to a request from an individual for the list of CPI the agency
			 maintains on that individual;
(C)
			 Administering a constitutional provision or duty;
(D) Administering a statutory provision or
			 duty;
(E) Administering an
			 administrative rule provision or duty;
(F) Complying with any state or federal
			 program requirements;
(G)
			 Processing or payment of claims or otherwise administering a program with
			 individual participants or beneficiaries;
(H) Auditing purposes;
(I) Licensure, permit, eligibility, filing,
			 certifications or other similar processes;
(J) Investigation or law enforcement
			 purposes;
(K) Administrative
			 hearings;
(L) Litigation, complying
			 with an order of the court, or subpoena;
(M) Human resource matters, including but not
			 limited to hiring, promotion, demotion, discharge, salary and compensation
			 issues, leave requests and related issues, time card approvals and related
			 issues;
(N) Complying with an
			 executive order or policy;
(O)
			 Complying with an agency policy or a state administrative policy issued by the
			 department of administrative services, the office of budget and management or
			 other similar state agency; or
(P)
			 Complying with a collective bargaining agreement provision.
Ohio Administrative Code › Title 123 - Department of Administrative Services - Administration and Director › Chapter 123-4 - Accessing Confidential Personal Information › Section 123-4-04 - Confidentiality statutes

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or regulations or state statutes
				and administrative rules make personal information maintained by the agency
				confidential and identify the confidential personal information within the
				scope of rules promulgated by this agency in accordance with section
				1347.15 of the Revised
				Code:
(A) For social security numbers,
			 5 U.S.C.
			 552a., as long as the individual has a
			 reasonable expectation of privacy with respect to the social security
			 number.
(B) Section
			 109.5721 of the Revised Code and
			 rule 4501:2-10-06 of the
			 Administrative Code.
(C) _To the
			 extent the agency maintains personal information in a system defined by this
			 chapter:
(1) Sections 262 and 264 of the
			 Health Insurance Portability and Accountability Act of 1996,
			 42 U.S.C
			 1320d-2 and
			 1320d-4;
			 Pub. L. No.
			 104-191 as implemented in 45 C.F.R. Parts 160 and
			 164.
(2) The Family Medical Leave
			 Act of 1993, Pub. L. No.
			 103-3;
			 29 U.S.C. Sec.
			 2601 as implemented in
			 29 C.F.R.
			 825.500.
(3) Section I of The Americans with
			 Disabilities Act of 1990, 42
			 U.S.C. 12112(d).
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-1 - General Provisions › Section 123:1-1-02 - Records of the director

Current through all regulations passed and filed through July 1, 2024
(A) Personnel records are maintained in the
			 employee records center and are available for public inspection pursuant to
			 section 149.43 of the Revised Code.
			 Records not available for inspection include medical records, records
			 pertaining to adoption, probation and parole proceedings, trial preparation
			 records, confidential law enforcement investigatory records, and records the
			 release of which is prohibited by state or federal law.
(B)
								 No information shall be altered, modified, or
			 removed from an employee's personnel record unless so ordered by a court of
			 law, the state personnel board of review, or the director of administrative
			 services.
Five Year Review (FYR) Dates:
				09/15/2016 and
				09/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.09
Prior
				Effective Dates: 1/9/76, 8/24/81, 6/18/00, 1/18/09,
				10/6/13
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-1 - General Provisions › Section 123:1-1-06 - State colleges and universities

Current through all regulations passed and filed through July 1, 2024
State colleges and universities shall be covered by these rules
				governing personnel practices unless the college
				or university adopts 
								their own rules in accordance with
				
								applicable
				statutes.
Effective: 4/8/2018
Five Year
				Review (FYR) Dates: 1/17/2018 and
				01/15/2023
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.09
Prior
				Effective Dates: 01/09/1976
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-5 - Classified and Unclassified Service Classification › Section 123:1-5-02 - Unskilled labor class

Current through all regulations passed and filed through July 1, 2024
(A) The
			 unskilled labor class, which is referred to in division (B)(2) of section
			 124.11 of the Revised Code,
			 will
			 include any classifications for which there are minimal or no experience or
			 education requirements and which are designated by the director. Registration
			 for these classifications in the service of the state
			 will be
			 conducted by the director. Registration for all other positions in the
			 unskilled labor class 
								will be conducted by a commission established in
			 accordance with section
			 124.04 of the Revised Code.
(1) Certified appointments to positions in
			 the unskilled labor class will be from lists of applicants registered by the
			 director or an authorized commission, as applicable. These lists
			 will be
			 established by the director or the commission in accordance with the
			 registration process provided in division (B)(2) of section
			 124.11 of the Revised Code.
			 Certification of those eligible for appointments in the unskilled labor
			 class will consist of double the number to be employed, from
			 which the appointing officer 
									will appoint the number actually needed for the
			 particular work.
(2) For purposes
			 of this rule, "register" is defined as the process by which all applicants
			 deemed acceptable as meeting the minimum qualifications for a job
			 classification in the unskilled labor class, and/or deemed acceptable as
			 determined by the director or the commission, as applicable,
			 will be
			 placed on an eligible list, ranked chronologically by the date and time the
			 application was received. All eligible applicants will be given
			 the minimum score of seventy points, prior to application of credit for
			 military service as provided in section
			 124.26 of the Revised
			 Code.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-5 - Classified and Unclassified Service Classification › Section 123:1-5-03 - Retaining rights to the classified service upon appointment to the unclassified service

Current through all regulations passed and filed through July 1, 2024
A certified or permanent employee appointed to an unclassified
				position pursuant to division (D) of section
				124.11 of the Revised Code on or
				after March 30, 1999, 
								are subject to the following:
(A) Upon return to the classified service, an
			 employee shall be placed back into the same classification from which the
			 initial appointment to the unclassified service was made, or similar
			 classification as provided in division (D) of section
			 124.11 of the Revised Code. The
			 employee's total rate of pay will be adjusted to reflect the compensation to which
			 the employee would be entitled had he or she remained in the former classified
			 position.
(B) An employee appointed
			 to the unclassified service while serving a probationary period
			 will
			 serve the remainder of the probationary period of the same or similar
			 classification upon return to the classified service.
(C) Time spent in the
			 unclassified service does not count for the purposes of becoming permanent
			 in the classified service in accordance with rule
			 123:1-10-01 of the
			 Administrative Code.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-7 - Classification › Section 123:1-7-01 - Classification of positions for employees paid by warrant of the director of budget and management

Current through all regulations passed and filed through July 1, 2024
All positions for employees paid directly by warrant of the
				director of budget and management will be classified in accordance with section
				124.14 of the Revised Code
				unless specifically exempted by law or otherwise covered by a collective
				bargaining agreement.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-7 - Classification › Section 123:1-7-04 - Specifications

Current through all regulations passed and filed through July 1, 2024
The director will prepare specifications according to division (A)
				of section 124.14 of the Revised Code. Such
				specifications will include statements of the essential character of
				the work of the classification, essential knowledge, abilities, and skills, and
				the qualifications for persons who are to fill positions so classified.
				Qualifications will be stated in terms of specific coursework at
				recognized institutions, experience, training, or in such other terms as to
				meet the requirements of the classification. Specifications
				will
				also include a listing of any parenthetical sub-titles
				that are
				established for the classification. Qualifications will not be
				stated in terms of academic degrees, except where they are required by specific
				statute or regulation. Certification or registration requirements
				will be
				stated for positions controlled by specific statutes or regulations. A copy of
				each specification will be filed in the office of the secretary of state.
				Parenthetical sub-titles will be included in the announcement of competitive
				examinations and will be entered in an employee's civil service
				record.
An appointing authority may request minimum qualifications for
				certain positions that differ from the minimum qualifications of classification
				specifications established by the director. An appointing authority's
				position-specific minimum qualifications will be
				rationally related to the performance of the essential functions of the
				classification and validated based on the results of a thorough job analysis.
				The appointing authority will also create a valid proficiency instrument to
				objectively measure whether individuals meet the position-specific minimum
				qualifications. Job analysis procedures and position-specific minimum
				qualifications are to be approved by the director, prior to
				implementation. Approved position-specific minimum qualifications for positions
				that are exempted from collective bargaining or are not otherwise precluded
				from review pursuant to division (A) of section
				4117.10 of the Revised Code,
				will
				also be filed with the state personnel board of review, prior to
				implementation.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-7 - Classification › Section 123:1-7-15 - State classifications

Current through all regulations passed and filed through July 1, 2024
Each classification for any position
				with the state of Ohio will have a corresponding classification specification
				that sets forth the class concept and minimum qualifications. The class concept
				will set forth the mandatory duties that are satisfied at least twenty per cent
				of the time, unless otherwise stated in the class concept.
The minimum qualifications for any
				position with the state of Ohio need to be satisfied when an applicant is to be
				hired and also when an employee moves into a different position, whether it is
				a result of a demotion, lateral classification change, promotion, or
				reassignment.
The director may assign managerial and
				supervisory positions within state agencies, boards, and commissions paid by
				warrant of the director of budget and management into the appropriate
				classification in the state exempt classification plan.
For the purpose of classifying
				positions and making job audit decisions only, wherever the word "supervises"
				appears in a classification specification for any class title, it means that an
				employee assigns and reviews work, completes employee performance evaluation
				forms, recommends or authorizes leave, and recommends or initiates disciplinary
				action for at least two full-time permanent civil service employees or the
				equivalent.
If new or revised minimum
				qualifications are enacted as a result of a change in an applicable state or
				federal statute, the legislated minimum qualifications will supersede those
				listed in the classification specification on file with the secretary of state,
				until such time the classification specification can be revised to agree with
				the change in statute.
Replaces: 123:1-7-15
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-7 - Classification › Section 123:1-7-22 - Reassignments resulting in placing an employee in step X

Current through all regulations passed and filed through July 1, 2024
(A) An employee  may be placed in step X pursuant to section
			 124.14 of the Revised Code only
			 as a result of any of the following:
(1) A
			 position audit conducted in accordance with rule
			 123:1-3-01 of the
			 Administrative Code;
(2) A class
			 plan change;
(3) A classification
			 assigned by the state personnel board of review or an arbitrator's decision;
			 or
(4) At the approval of the
			 director.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-9 - Examinations › Section 123:1-9-02 - Subjects, weights, and pass point

Current through all regulations passed and filed through July 1, 2024
The director or designee shall prescribe the subjects of each
				examination and the relative weights to be attached thereto, provided that any
				such determination must have been adopted prior to the date of publication of
				the examination announcement. Reasonable accommodations may be made for the
				testing of physically and mentally-impaired individuals in accordance with
				any applicable state and/or federal law.
The director or designee shall determine a passing point for
				each examination based on factors such as , but not
				limited to, the difficulty of that examination, number of applicants, and
				other relevant data. When a passing point is determined, it shall be made a
				matter of permanent record. The director or designee shall require a qualifying
				grade for any or all parts of an examination providing notice of such
				requirement is given in the general instructions accompanying the examination.
				The director or designee shall prescribe that all examinations shall be in
				compliance with federal selection guidelines and professional standards.
Effective:
				8/10/2014
R.C. 119.032 review dates:
				05/15/2014 and
				05/15/2019
Promulgated
				Under: 119.03
Statutory Authority: 124.09
Rule Amplifies:
				124.23
Prior Effective Dates: 5/1/66, 1/9/76, 11/9/81, 11/10/96,
				11/14/00, 10/1/11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-9 - Examinations › Section 123:1-9-03 - Medical or psychological examination as a requirement for appointment to the classified service

Current through all regulations passed and filed through July 1, 2024
(A) Medical examination defined. For purposes
			 of this rule, a "medical examination" is an evaluation by a licensed
			 practitioner of an applicant's physiological or psychological condition as it
			 relates to employment in the classification being considered.
(B) Licensed practitioner defined. For
			 purposes of this rule, a "licensed practitioner" is a physician, psychiatrist,
			 psychologist, or other appropriately licensed  health professional such as a licensed
			 professional clinical counselor or a licensed independent social worker who is
			 licensed to perform the appropriate examination.
(C) Examinations for an entire
			 classification. When the director of administrative services determines that
			 medical or psychological qualifications are of special importance to a
			 classification, candidates for that classification shall be required to pass a
			 medical or psychological examination and be certified as qualified in such
			 respect.
(1) Notice of requirement. When a
			 medical or psychological examination is required by the director
			 or designee such requirement shall be published
			 in the examination or vacancy announcement.
(2) Certificate required. When a medical or
			 psychological examination is required by the director or designee an applicant must furnish a certificate
			 from a licensed practitioner who has personal knowledge, from either medical
			 treatment or examination, as to the medical or psychological condition of the
			 applicant as it relates to performance in the classification.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-10 - Automatic Certification › Section 123:1-10-01 - Eligibility for permanent classified service

Current through all regulations passed and filed through July 1, 2024
(A) When an employee is appointed under
			 section 124.30 of the Revised Code, and
			 successfully completes the probationary period, the employee shall become
			 permanent in the classified service with all the rights and privileges of a
			 certified employee.
(B) An
			 employee who is certified in the classified service has permanent status,
			 except that an employee appointed from an eligible list does not obtain
			 permanent status until the employee has successfully completed their initial
			 probationary period.
Replaces: 123:1-10-01
Five Year Review (FYR) Dates:
				05/16/2016 and
				05/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.271
Prior
				Effective Dates: 8/24/81, 2/4/96, 11/10/96, 7/1/07,
				1/18/09
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-11 - Applications for Examination › Section 123:1-11-04 - Character and fitness of applicant

Current through all regulations passed and filed through July 1, 2024
Satisfactory information produced at any time to the director
				or designee, either before or after examination,
				that an applicant has committed acts which demonstrate character traits which
				would be detrimental to successful performance of the employment sought, or of
				the applicant's dismissal for good cause from any branch of public service, or
				of his or her conviction of a job related felony or has an established pattern
				of poor work habits and performance with previous employers, shall be
				sufficient to exclude the applicant from examination, or to remove the
				applicant's name from any eligible list, providing such person shall be
				notified as to the reason and shall be given an opportunity for a review by the
				director or designee. All documentation submitted
				by applicants or appointing authorities as to character and fitness shall be
				subject to investigation by the director or
				designee.
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.25
Prior
				Effective Dates: 1/9/76, 8/24/81, 2/4/96,
				10/1/11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-11 - Applications for Examination › Section 123:1-11-05 - False statements

Current through all regulations passed and filed through July 1, 2024
Fraudulent conduct or false statements by the applicant, or by
				others with his connivance, in any application or examination, shall be deemed
				cause for exclusion of said applicant from any examination, or for removal of
				his name from the eligible list,
								 or for discharge from the
				classified service after appointment,
								 provided that 
								no person shall be
				dismissed from the permanent classified service
				under this section, without having an opportunity to be heard
				on
								 his own
				behalf If he is to be discharged from
				classified service following appointment, the
				procedure established in section
				124.34 of the Revised Code,
				shall be followed.
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.25
Prior
				Effective Dates: 7/17/72, 1/9/76,
				10/1/11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-11 - Applications for Examination › Section 123:1-11-08 - Applications

Current through all regulations passed and filed through July 1, 2024
(A) The completed
			 application, which may consist of a civil service
			 application, resume, responses to supplemental questions, or other documents
			 specified in the job posting, will be the sole criteria in determining an
			 applicant's eligibility for any examination. Information showing that an
			 applicant meets all of the minimum qualifications as stated on
			 a job posting
								 must appear on the completed application.
(B) Failure of an applicant to indicate the
			 qualifications as to experience or any other requirements described in the
			 job posting
								 will be considered sufficient cause to
			 exclude an applicant from the examination. An applicant may correct an
			 incomplete application as long as any necessary corrections are made prior to
			 the posting
								 deadline.
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.25
Prior
				Effective Dates: 1/9/67, 8/24/81, 2/4/96, 11/14/00,
				10/1/11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-15 - Eligibility Lists › Section 123:1-15-01 - Eligible lists

Current through all regulations passed and filed through July 1, 2024
(A) The director
			 or designee may consolidate two or more eligible
			 lists of the same classification by ranking
								 eligibles named therein,
			 according to their scores.
(B) At the discretion
			 of the director or designee, persons qualifying
			 on an examination for a given classification may be placed on eligible lists
			 for one or more lower classifications in the same class series. The adoption of
			 such additional placement shall be extended to all eligibles on the list
(C) Whenever in the judgment of the director
			 or designee action is deemed advisable on account
			 of errors or fraud in connection with any examination, a re-examination of
			 applicants shall be ordered and the eligible list shall be amended in
			 accordance with results of such re-examination. After an eligible list is
			 prepared and posted it shall not be revoked except upon written notice
			 of errors or fraud to all the eligibles. An
			 appointment made from an eligible list shall be considered valid even if fraud
			 or error is discovered after the appointment has been made, provided the person
			 appointed was not involved in such fraud or error.
Five Year Review (FYR) Dates:
				05/16/2016 and
				05/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.26
Prior
				Effective Dates: 1/9/76, 11/19/81, 11/10/96, 11/14/00,
				10/1/2011
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-17 - Vacancies and Appointments › Section 123:1-17-01 - Classified selections

Current through all regulations passed and filed through July 1, 2024
(A) Whenever a vacancy in the classified
			 service, which has a certification eligible list in effect
			  is to be filled
			 otherwise than by promotion, transfer, reinstatement, or reduction, the
			 appointing authority shall make request for certification of the director of
			 administrative services, by identifying the position to be filled and stating
			 the class title, location, and number of positions to be filled, and also
			 whether the position is to be filled on a full- or part-time basis.
(B) An appointing authority shall notify the
			 director that a position in the classified service of the state is to be filled
			 by posting electronic notice of the vacancy on the director's internet site
			  or any other means approved
			 by the director.
(C) The director
			 may, with sufficient justification from the appointing authority, allow the
			 appointing authority to fill a classified position without a civil service
			 examination. The appointing authority shall submit a request
			 to the
			 director with a statement documenting the justification for filling the
			 classified position without a civil service examination. Sufficient
			 justification to fill classified positions without a civil service examination
			 may include the following:
(1) Positions that
			 require professional licenses, and/or certifications, and/or highly technical
			 skills, and/or high educational standards; or
(2) Selections subject to collective
			 bargaining agreements; or
(3)
			 Vacancies filled by promotion, transfer, reinstatement, or reduction;
			 or
(4) Feasibility; or
(5) Cost; or
(6) Any other reason approved by the
			 director.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-17 - Vacancies and Appointments › Section 123:1-17-02 - Eligible list

Current through all regulations passed and filed through July 1, 2024
(A) Upon the completion of a civil service
			 examination, the director of the agency that administered the civil service
			 examination or that director's designee shall create an eligible list to fill a
			 vacancy. From that eligible list, the director or designee of the agency with
			 the vacancy shall appoint an individual who ranks in the top ten names on the
			 eligible list or the top twenty-five per cent of the eligible list, whichever
			 is greater. In the event that ten or fewer names are on the eligible list, the
			 director of the agency  or that director's designee may select any of the listed
			 candidates.
(B)
								
								An eligible list expires
			 upon the filling or closing of the position. An expired eligible list may be
			 used to fill a position of the same classification within the same agency for
			 which the list was created. But, in no event shall an expired list be used more
			 than one year past its expiration date.
The director of the agency that created the eligible list or
				that director's designee, may consolidate two or more eligible lists of the
				same classification by ranking the 
									eligible
				candidates named therein, according to their scores.
Effective: 12/4/2016
Five Year
				Review (FYR) Dates: 09/15/2016 and
				09/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.27
Prior
				Effective Dates: 5/1/66, 1/9/76, 10/25/95 (Emer.), 11/14/00, 7/1/07, 12/4/11,
				2/10/14
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-17 - Vacancies and Appointments › Section 123:1-17-16 - Appropriateness of duties

Current through all regulations passed and filed through July 1, 2024
No person shall be appointed or employed under any title not
				appropriate to the duties to be performed, and no person shall be assigned to
				perform duties other than those properly belonging to the position to which he
				has been legally appointed, except as may be required because of temporary
				characteristics of the work situation. The assignment of duties is the
				responsibility of the appointing authority. It is also his responsibility to
				see that accurate descriptions of the duties performed are reported to the
				Director so that proper classification of the positions may be maintained. No
				employee shall be appointed or assigned to any classification title or level
				which is either higher or lower than that classification to which the position
				is assigned except as provided in Section
				124.181(J)  of
				the Revised Code and 123:1-37-07 of these rules.
Five Year Review (FYR) Dates:
				09/15/2016 and
				09/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.27
Prior
				Effective Dates: 5/1/66, 1/9/76
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-19 - Probation › Section 123:1-19-01 - Nature of probationary period

Current through all regulations passed and filed through July 1, 2024
Each employee in the classified civil service shall serve an
				initial probationary period following any original appointment, whether with or
				without competitive examination. Each employee in the classified civil service
				shall serve a probationary period following each promotion, whether with or
				without competitive examination. If an employee's services are found
				unsatisfactory, the employee may be removed, or reduced in accordance with rule
				123:1-23-03
				of the Administrative Code, at any time during a probationary period. Whenever
				an employee in the service of the state is given
				a probationary removal or reduction, 
								notice of such action
				shall be given to the employee and the director of administrative services
				by the appointing authority.
Five Year Review (FYR) Dates:
				05/16/2016 and
				05/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.27
Prior
				Effective Dates: 1/1/69, 1/9/76, 4/5/99, 7/1/07, 4/7/13,
				4/5/15
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-19 - Probation › Section 123:1-19-04 - Probationary period for part-time or intermittent workers

Current through all regulations passed and filed through July 1, 2024
(A) Part-time
			 employees who work a portion of each normal working day shall have their
			 probationary period determined by the number of calendar days following
			 appointment in the same manner as a full-time employee. Part-time employees who
			 work less than a normal number of working days per week shall have their
			 probationary period determined on the basis of time actually worked as
			 described below:
(1) One thousand hours are
			 equivalent to a one hundred eighty-day probationary period.
(2) One thousand four hundred hours are
			 equivalent to a two hundred fifty-two-day probationary period.
(3) One thousand five hundred hours are
			 equivalent to a two hundred seventy-day probationary period.
(4) One thousand seven hundred hours are
			 equivalent to a three hundred-day probationary period.
(5) Two thousand hours are equivalent to a
			 three hundred sixty-five-day probationary period.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-21 - Exceptional Appointments › Section 123:1-21-01 - Appointment when no eligible list exists

Current through all regulations passed and filed through July 1, 2024
Upon receipt of requisition for certification to a position for
				which no appropriate eligible list is available, the director of administrative
				services shall notify the appointing authority that an appointment may be made
				to fill such position, provided the appointment is made within
				sixty
								
				days of the appointing authority receiving such approval from the director of
				administrative services.
Selection of persons to be appointed in the absence of a
				complete eligible list shall be made by an appointing authority, subject to the
				approval of the director of administrative services. Such approval shall be
				based on an examination of the qualifications of the proposed appointee to
				determine that qualifications for the position are met. Appointments shall be
				subject to the probationary period required by Chapter 123:1-19 of the
				Administrative Code.
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.30
Prior
				Effective Dates: 5/1/66, 1/9/76, 7/1/07,
				4/7/13
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-21 - Exceptional Appointments › Section 123:1-21-02 - Temporary appointment

Current through all regulations passed and filed through July 1, 2024
(A) A temporary appointment may be made
			 without regard to the rules of sections
			 124.01 to
			 124.64 of the Revised Code.
			 Except as otherwise provided in this rule, a temporary appointment may not
			 continue longer than one hundred twenty days, and in no case shall successive
			 temporary appointments be made.
(B) If a temporary appointment is
			 necessitated by reason of sickness, disability, or other approved leave of
			 absence of a regular officer or employee, the temporary appointment may be for
			 longer than one hundred twenty days and shall continue only for the duration of
			 the sickness, disability, or other approved leave of absence of the regular
			 officer or employee.
Replaces: 123:1-21-04
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.30
Prior
				Effective Dates: 1/10/82, 2/4/96, 6/4/01,
				7/1/07
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-23 - Promotions › Section 123:1-23-01 - Eligibility for promotions

Current through all regulations passed and filed through July 1, 2024
No person shall be eligible for
				promotion who:
(A)
								 Has not satisfactorily completed the required
			 probationary period as defined in Chapter 123: 1-19 of the Administrative Code;
			 or
(B)
								 Lacks the qualifications prescribed in the
			 specifications for the class involved, unless evidence is presented either that
			 persons fully meeting the qualifications are not available or that the person
			 possesses other special qualifications which would make it desirable that he be
			 considered for promotion; or
(C)
								 Has received
			 unsatisfactory ratings on two of the last three performance evaluations.
Replaces: 123:1-23-03, 123:1-23-06
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.30,
				124.31
Prior
				Effective Dates: 5/1/66, 1/9/76,
				12/4/11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-23 - Promotions › Section 123:1-23-02 - Promotion selection

Current through all regulations passed and filed through July 1, 2024
The appointing authority may make a
				promotion in the classified civil service on the basis of merit and conduct and
				capacity in office.
(A)
								 Merit. Merit may be determined by either administering
			 a civil service examination or taking into consideration information such as
			 interview(s) and/or assessments. When a civil service examination is held, the
			 procedure defined in Chapters 123: 1-15 and 123: 1-17 of the Administrative
			 Code shall be applicable.
(B)
								 Conduct and
			 capacity in office. The appointing authority may also take into consideration
			 documents that reflect conduct and capacity in office, including, but not
			 limited to, performance evaluations and active disciplinary record.
Five Year Review (FYR) Dates:
				01/20/2016 and
				01/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 124.09
Rule
				Amplifies: 124.31
Prior
				Effective Dates: 12/ 4.11
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-23 - Promotions › Section 123:1-23-03 - Inter-agency and intra-agency promotion; probationary period; removal or demotion

Current through all regulations passed and filed through July 1, 2024
(A) Definitions. For purposes of this rule,
			 "inter-agency promotion" means the act of promoting an employee from one
			 
								agency to another 
								agency
			 with a different over-all appointing authority. "Intra-agency promotion" means
			 the act of promoting an employee from one position to another within the same
			 
								agency or over-all appointing authority.
(B) Probationary period. All promotions
			 
								will be
			 for a probationary period established in Chapter 123:1-19 of the Administrative
			 Code.
(C) Inter-agency promotion.
			 If an employee accepts an inter-agency promotion and is found to be
			 unsatisfactory in the advanced position, the receiving agency may remove the
			 employee or may demote the employee to a position within the receiving agency
			 that is the same or similar to the position the employee held at the releasing
			 agency prior to promotion. The employee has no right to resume a position with
			 the releasing agency.
(D)
			 Intra-agency promotion. If an employee accepts an intra-agency promotion and is
			 found to be unsatisfactory in the advanced position, the employee
			 
								will be
			 demoted to the position from which the employee was promoted or to a similar
			 position. Upon such demotion, the employee's salary 
								will be the
			 same that the employee was receiving prior to promotion, except for changes in
			 pay range that may have occurred or any step increase to which the employee
			 would have been entitled in the lower classification.
If an employee takes a civil service examination for a
				classification having a higher base pay range than the employee holds at the
				time of the examination and is appointed from the resulting eligible list to a
				position in the same agency, this action 
									will be
				considered a promotion so far as the probationary period is concerned, and the
				employee 
									will be demoted in accordance with this rule if the
				employee's services are found unsatisfactory.
(E) Right to appeal. Pursuant to section
			 124.27 of the Revised Code, a
			 probationary employee duly removed for unsatisfactory service does not have a
			 right to appeal the removal or reduction under section
			 124.34 of the Revised
			 Code.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-25 - Transfers, Reinstatements, and Seasonal Positions › Section 123:1-25-02 - Reinstatements after resignation

Current through all regulations passed and filed through July 1, 2024
An employee in the classified service who resigns, having
				served the required probationary period, may be reinstated upon request of the
				appointing authority to the director to the same or a similar position in that
				agency, at any time within one year from the date of such resignation. An
				employee that is reinstated from resignation following a break in service shall
				be given an appointment date based on the date of reinstatement.
R.C. 119.032 review dates:
				05/15/2014 and
				05/15/2019
Promulgated
				Under: 119.03
Statutory Authority: 124.09
Rule Amplifies:
				124.32
Prior Effective Dates: 5/1/66, 1/9/76,
				11/10/96
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-25 - Transfers, Reinstatements, and Seasonal Positions › Section 123:1-25-04 - Seasonal positions

Current through all regulations passed and filed through July 1, 2024
All positions in the competitive class, where the nature of the
				work is such that the service is not continuous throughout the year, but recurs
				in each successive calendar year, shall be designated as "seasonal" positions.
				Any person appointed to such seasonal position under the provisions of the
				civil service law, and who has been temporarily separated from the service
				during the inactive season, shall be entitled to employment in the same
				position in each ensuing year, provided the person is not in the meantime
				disqualified for any cause; and provided, that any person appointed to a
				seasonal position, who is not assigned to work for a period of one year due to
				lack of work or the person's refusal of available work shall be deemed
				ineligible for further assignment as a classified employee.
R.C. 119.032 review dates:
				05/15/2014 and
				05/15/2019
Promulgated
				Under: 119.03
Statutory Authority: 124.09
Rule Amplifies:
				124.32
Prior Effective Dates: 5/1/66, 1/9/76,
				7/1/07
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-25 - Transfers, Reinstatements, and Seasonal Positions › Section 123:1-25-07 - Temporary reassignment of duties

Current through all regulations passed and filed through July 1, 2024
(A) The director of transportation may
			 assign, with the approval of the director of administrative services and for a
			 total not to exceed one thousand hours per calendar year, exclusive of
			 overtime, an employee of the department of transportation holding a position in
			 the classified service of the state to duties other than those assigned to the
			 position to which the employee has been legally appointed.
(1) Such a reassignment must be made with the
			 consent of the employee except in the case of a weather emergency proclaimed by
			 the governor or when the director of the department of transportation deems
			 that the reassignment is necessary due to an unusual situation requiring
			 immediate action.
(2) Such a
			 reassignment must be due to the temporary characteristics of the work
			 situation, and the duties must be for the efficient management of the
			 department or for the maintenance of the highways in the interest of the safety
			 of the traveling public.
(3) No
			 employee currently serving in an original probationary period may be considered
			 for temporary work assignment.
(4)
			 The director of transportation shall submit to the director of administrative
			 services the classifications in which such assignments are necessary for the
			 efficient operation of the department of transportation.
Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-27 - Suggestion Award System › Section 123:1-27-04 - General principles of the employee recognition program

Current through all regulations passed and filed through July 1, 2024
(A) Participation.
			 Any state agency, office, board or commission may establish an employee
			 recognition program for the acknowledgement of exemplary employee performance.
			 The appointing authority of any state agency, office, board or commission shall
			 notify the director of administrative services of its intent to establish and
			 implement a program and receive the director's approval prior to the program
			 being made effective. All employees of state agencies, offices, boards and
			 commissions and all employees paid in accordance with section
			 124.152 of the Revised Code and
			 those employees listed in divisions (B)(2) and
(B)(4) of section
			 124.14 of the Revised Code are
			 eligible to participate.
(B)
			 Eligibility. All permanent employees paid in accordance with section
			 124.152 of the Revised Code and
			 those employees listed in divisions (B)(2) and (B) (4) of section
			 124.14 of the Revised Code and
			 permanent employees eligible to receive employee recognition awards, pursuant
			 to a collective bargaining agreement, are eligible to receive employee
			 recognition awards.
(C) Eligible
			 areas of recognition. An employee may be recognized for specific work
			 performance or employee motivation and attitude, or other qualities that
			 demonstrate exemplary employee performance. Achievement recognition is limited
			 to work related performance.
(1) Work
			 performance includes, but is not limited to, thoroughness, efficiency,
			 accuracy, going beyond what is expected, taking the initiative to identify and
			 solve problems, and working well with minimal supervision.
(2) Motivation and attitude includes, but is
			 not limited to, showing enthusiasm and pride in work, being courteous and
			 cooperative, and completing job assignments professionally and dependably.