Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-6 - Voter Registration: Electronic Transmission of Records › Section 111:3-6-07 - Processing voter registration applications received from the secretary of state electronically and from designated agencies, other registration agencies and deputy registrars of motor vehicles

Current through all regulations passed and filed through July 1, 2024
(A) When a board of elections receives by
			 electronic means  a new or updated voter registration that has been received by
			 the secretary of state from a designated agency,
			 other registration agency, or deputy registrar of motor vehicles, the board
			 shall maintain the electronic transmission in a separate file or enter it in
			 its database as a pending status until it compares the electronic record
			  with
			 the voter registration application form received from the designated agency,
			 other registration agency, or deputy registrar of the bureau of motor vehicles
			 and verifies the qualifications of a new registrant or an elector who has
			 applied for a change of name or residence.
			 
								The board of elections shall
			 complete these steps before the voter registration application is added
			 to the statewide voter registration database.
(B) The board of elections shall review and
			 maintain completed voter registration application forms that are transmitted to
			 the board of elections, as required under section
			 3503.10
			 or
			 3503.11
			 of the Revised Code.
(C) If the
			 board of elections does not receive 
								the original  voter registration application for a new
			 registrant within ten days after the board of elections received the
			 electronic transmission  from the secretary of state, the board of
			 elections shall contact the designated agency, other registration agency, or
			 deputy registrar of motor vehicles to determine whether the original completed
			 new voter registration application has been transmitted. If no original
			  voter registration
			 application form is received for a new registrant
			 within twenty days after the board of elections received the electronic
			 transmission , the board of elections shall
			 send to the elector a new voter registration application form to complete and
			 return to the board of elections in order to obtain the elector's original
			 signature. If the original signature is received after the deadline to register
			 for a particular election but more than fourteen days before the election, the
			 elector shall be entitled to vote at that election. Nothing in this rule
			 permits an individual to be
			 registered to vote without supplying an original
			 signature  to the board of
			 elections.
(D) In the case of voter
			 registration applications where the elector has updated
			 their name or residence address and where no original
			 voter registration application form is required by law, the board shall include
			 an identifier for 
								the voter registration application
			 indicating that  no original voter
			 registration application form was required or supplied by the designated
			 agency, other registration agency, or deputy registrar of motor vehicles, and
			 that the agency or deputy registrar and the secretary
			 of state verified the elector's information .
(E) When a board of elections receives an
			 electronic transmission of a voter registration application from the secretary
			 of state that originated from a designated
			 agency, other registration agency, or deputy registrar of motor vehicles, the
			 board of elections shall retain the secretary's source identifier for the voter
			 registration application and the unique identifier supplied by the designated
			 agency, other registration agency, or deputy registrar of motor vehicles for
			 the voter registration application. The board of
			 elections shall use the unique identifier supplied by the designated
			 agency, other registration agency, or deputy registrar of motor vehicles
			  to
			 match the electronic data to original voter registration application forms for
			 purposes of comparison and verification and to qualify the voter registration
			 data to be entered into the statewide voter registration database. The board of
			 elections shall not cause the source identifier to appear on the original voter
			 registration application form and shall redact the unique identifier to be
			 redacted from public view of a voter registration application form.