reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-11 - Contracts

Current through all regulations passed and filed through July 1, 2024
(A) No university
			 employee outside of purchasing services has the authority to enter into
			 purchase contracts, or in any way to obligate Cleveland state university for
			 procurement indebtedness unless specifically authorized to do so by the board
			 of trustees, either by general policy or specific resolution. Any such actions
			 shall be considered an unauthorized purchase and the individual could be
			 personally liable for the purchase in accordance with section
			 3.12 of the Revised
			 Code.
(B) Any and all contracts
			 shall be reviewed and approved as to legal form by the office of general
			 counsel. Contracts executed without review may be deemed outside the employee`s
			 authority and result in personal liability for the contract.
(C) For the purposes of this section contract
			 is defined to include but not be limited to contracts, agreements, vendor terms
			 and conditions and memorandums of understanding,
(D) Execution of contracts for purchases are
			 governed by rule 
								3344-66-01 of the Administrative Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-12 - Gifts and gratuities

Current through all regulations passed and filed through July 1, 2024
Both state law and university policy
				prohibit the receipt of gifts or gratuities from vendors or others who do
				business with the university. State law forbids a public servant to "solicit or
				accept ... anything of value that is of such a character as to manifest a
				substantial and improper influence upon the public official or employee with
				respect to that person's duties," division (E) of section
				102.03 of the Revised
				Code.
Replaces: 3344-65-13
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-13 - Gifts and gratuities

Current through all regulations passed and filed through July 1, 2024
Both state law and university policy
				prohibit the receipt of gifts or gratuities from vendors or others who do
				business with the university. State law forbids a public servant to "solicit or
				accept ...anything of value that is of such a character as to manifest a
				substantial and improper influence upon the public official or employee with
				respect to that person`s duties," (division (E) of section
				102.03
								 of the
				Revised Code).
Replaces: 3344-65-13
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-14 - Major purchases

Current through all regulations passed and filed through July 1, 2024
(A)
								The early
			 involvement of purchasing services in the initial stages of a contemplated
			 major purchase, defined as having an estimated value above the bid threshold,
			 is required. When a major purchase is under consideration, the purchaser shall
			 provide purchasing services the basic requirements and potential vendors and
			 sources. Purchasing services staff shall research state contracts or
			 cooperative purchasing organization agreements vendors and suggest the use of
			 any such available contracts. The purchasing agent shall work with the
			 purchaser to further define needs and develop an evaluation process. With input
			 from purchasing services, the purchaser shall determine whether the acquisition
			 will be made utilizing an existing contract or whether a formal solicitation
			 must be initiated.
(B)
								Major purchases related to construction are governed by
			 rules
			 3344-65-25,
			 3344-65-26
			 and
			 3344-65-27
			 of the Administrative Code.
Replaces: 3344-65-15
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-15 - Conflict of interest and ethics

Current through all regulations passed and filed through July 1, 2024
(A)
								All employees of
			 Cleveland state university, as public servants, shall observe the highest
			 ethical standard in discharging their responsibilities. Employees shall avoid
			 any activity or interest that might reflect unfavorably on an individual's, or
			 the university's, stewardship of public resources, and shall observe those
			 provisions of the Ohio ethics laws that apply to them including, but not
			 limited to, its conflict of interest restrictions.
(B)
								Any purchase
			 transaction of the university is a public contract. Rule 3344-2-04 of the
			 Administrative Code constitutes the university's conflict of interest
			 statement. That statement sets forth ethical standards for purchasing,
			 including the circumstances in which an employee or other university official
			 may sell goods or services to the university.
(C)
								The university
			 also subscribes to the following national association of educational buyers
			 code of ethics:
(1)
									To decline personal gifts or
			 gratuities.
(2)
									To give first consideration to the objectives and
			 policies of our institution.
(3)
									To cooperate with
			 trade and industrial associations, governmental and private agencies engaged in
			 the promotion and development of sound business methods.
(4)
									To demand honesty
			 in sales representation whether offered through the medium of a verbal or
			 written statement, an advertisement, or a sample of the
			 products.
(5)
									To grant all competitive bidders equal consideration;
			 to regard each transaction on its own merits; to foster and promote fair,
			 ethical, and legal trade practices.
(6)
									To use only by
			 consent original ideas and designs devised by one or more vendor for
			 competitive purchasing purposes, or to pay them for services as a
			 consultant.
(7)
									To accord a prompt and courteous reception insofar as
			 conditions permit to all who call on legitimate business missions.
Replaces: 3344-65-16
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-16 - Competitive bidding and competitive selection

Current through all regulations passed and filed through July 1, 2024
(A)
								This rule applies
			 to all purchases over the bid threshold except:
(1)
									The procurement
			 of goods and services related to construction and design are governed by rules
			 3344-65-25,
			 3344-65-26
			 and
			 3344-65-27
			 of the Administrative Code.
(2)
									Sole source
			 purchases governed by rule
			 3344-65-23
			 of the Administrative code; and
(3)
									Emergency
			 procurement governed by rule "3344-65-24".
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-17 - Definitions for procurement terms

Current through all regulations passed and filed through July 1, 2024
(A)
								"Bid" is defined
			 as a prospective vendor's sealed submission to the public authority, including
			 specifications of the product(s) (or construction project) to be delivered, and
			 the cost for which the prospective vendor would agree to deliver
			 it.
(B)
								"Proposal" is a prospective vendor's description of the
			 services it would provide in response to the public authority's request,
			 including supporting information such as the prospective vendor's
			 qualifications, previous experience, the ways in which the proposed solution
			 would satisfy the public authority's needs, and (for services other than
			 professional design for construction) the proposed fee
			 structure.
(C)
								Competitive bidding" is the process of obtaining sealed
			 bids for contract award, either through adherence to the process defined in
			 Chapter 153. of the  Revised Code, or through the university's department of
			 purchasing bid process (invitation to bid).
(D)
								Competitive
			 selection" is the process of selecting a service provider through advertising
			 and receipt of proposals. This is, normally done as part of the Chapter 153. of
			 the 
			 Revised Code process for contracting with a design firm.
(E)
								"Request for
			 quotation" (RFQ) is a formal request to vendors for specific items or a small
			 project. Format typically covers defined item(s) to be purchased, number of
			 items and per unit cost. Similar to bid terms, but applicable to purchases
			 below bid threshold.
Replaces: 3344-65-17
Replaces: 3344-65-17
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-18 - Minority business enterprise (MBE) set-aside

Current through all regulations passed and filed through July 1, 2024
(A)
								Under section
			 125.081 of the Revised Code and
			 accompanying administrative regulations, fifteen per cent of the annual total
			 aggregate purchases of goods and services are to be set aside for bidding only
			 to MBEs. The cooperation of all departments is required and expected in support
			 of the university's supplier diversity initiative, when possible. A list of MBE
			 vendors is available on purchasing services web page or by contacting
			 purchasing services. A list of MBE certified contractors and vendors is
			 available at:
http://eodreporting.oit.ohio.gov/searcheodreporting.aspx
(B)
								The senior vice
			 president for business affairs and finance or designee (SVPBAF) may override
			 the lowest cost quote or bid in favor of selecting the MBE vendor if the SVPBAF
			 determines that the university is falling short of its fifteen percent MBE
			 spend The procedural override is allowed if selecting the MBE assists in the
			 university meeting the state of Ohio set-aside requirement.
Replaces: 3344-65-20
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-19 - Printing and printed materials

Current through all regulations passed and filed through July 1, 2024
All printed materials shall comply with
				the current university brand standard. This includes business stationery
				(letterhead), envelopes, business cards, brochures, pamphlets, bulletins,
				posters, programs, self-mailers and other direct mail pieces, invitations, news
				releases, promotional material, advertisements, etc. The university marketing
				department assists members of the university community by reviewing layouts and
				designs, and suggesting how the layout may need to be changed to reflect the
				desired brand standard. This creates a favorable internal and external image
				for Cleveland state university. Layouts can be handdelivered, e-mailed, or sent
				through campus mail to the university marketing department for review. Design
				services are available free of charge. In addition to normal procurement policy
				and regulation, contracts for printing are restricted by section
				3345.10 of the  Revised Code to
				contractors having manufacturing facilities in the state of Ohio. Please also
				consult the mail services users guide, available from the mail department, for
				guidelines on any printed material, which may need to comply with United States
				postal standards.
Replaces: 3344-65-19
Replaces: 3344-65-19
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-20 - Minority business enterprise (MBE) set-aside

Current through all regulations passed and filed through July 1, 2024
Under current state of Ohio law,
				section 125.081 of the  Revised Code and
				accompanying administrative regulations, fifteen per cent of the annual total
				aggregate purchases of goods and services are to be set aside for bidding only
				to minority business enterprises (MBE) certified by the equal opportunity
				coordinator of the state of Ohio. The cooperation of all departments is
				required and expected in support of this affirmative action effort. A list of
				MBE vendors is available on purchasing services web page or by contacting the
				purchasing department. A list of MBE certified contractors and vendors is
				available at:
http://eodreporting.oit.ohio.gov/searcheodreporting.aspx
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-21 - Approval of purchase orders and change orders

Current through all regulations passed and filed through July 1, 2024
(A) Purchase orders are evaluated and
			 approved by project, by vendor. Purchases over the bid threshold require a
			 competitive bidding or selection process pursuant to rule
			 3344-65-16
			 of the Administrative Code.
(B)
			 Purchase orders, including modifications, require the following approvals:
$$99,999 or less
associate director of purchasing operations
						  or if position is vacant, an employee in purchasing
						  services designated by the controller
$100,000-$200,000
Controller
$200,001 - $649,999
senior vice president for
						  business affairs and finance
$650,000 - $999,999
university president
$1,000,000 or more
board of trustees
(C)
			 Approval authority is based on the total amount of
			 the purchase .
(D)
			 Execution of contracts for purchases are governed by rule
			 3344-66-01
			 of the Administrative Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-22 - Changes to purchase order

Current through all regulations passed and filed through July 1, 2024
If a department needs to increase an
				existing purchase order, the request for change order form shall be completed
				and routed through MagnusMart to purchasing services. Purchasing services shall
				provide the department a revised purchase order noting the change. If a
				competitive bid or selection process under rule
				3344-65-16
				of the administrative code was not used all requested increases may not result
				in a total purchase order value exceeding the bid thresholds.
Replaces: 3344-65-24
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-23 - Approval of purchase orders and change orders

Current through all regulations passed and filed through July 1, 2024
Small order forms for purchases
				of-
				twenty-five hunded dollaer or less require the approval of the appropriate
				department head. Purchase orders are evaluated and approved by project by
				vendor. Purchasing services retains authority to require competitive selection
				as described in rule
				3344-65-27
				of -this policy the administrative code under "Bidding Requirements." Purchase
				orders, including modifications, require the following approvals:
(A)
								$50, 000.00 or
			 less - director of purchasing services
(B)
								$50, 001.00 -
			 $100, 000.00 - controller
(C)
								$100, 001.00 - $349, 999.00 - vice president for
			 business affairs and finance
(D)
								$350, 000.00 -
			 $499, 999.00 - university president
(E)
								$500, 000.00 or
			 more - board of trustees.
(F)
								Signature authority is based on the total purchase
			 order value by project, including modifications.
Replaces: 3344-65-23
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-24 - Purchasing in emergency situations

Current through all regulations passed and filed through July 1, 2024
(A)
								Emergency
			 procurement is authorized when the goods or services to be purchased are
			 required to correct or prevent an emergency health, environmental or safety
			 hazard and/or enable the emergency repair or replacement of existing equipment
			 essential for daily operations.
(B)
								In the event a
			 purchase is needed in an emergency situation, purchasing services will
			 authorize the purchase with approval of the following, based on area
			 affected:
(1)
									Director of facilities management
(2)
									Director of
			 public safety
(3)
									Director of environmental, health 
			 safety
(4)
									Associate director of purchasing
			 services
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-25 - Procurement policy for facility planning, design and construction services

Current through all regulations passed and filed through July 1, 2024
All university procurement of facility
				planning, design and construction services shall originate with the office of
				the university architect (OUA).
(A)
								Definitions:
(1)
									"Public improvement" means any construction,
			 reconstruction, improvement, enlargement, alteration, demolition, or repair of
			 a building, highway and any other structure or work of any nature by a public
			 authority, (section 1311.25 of the Revised Code).
			 All projects requiring the services of a professional engineer and/or licensed
			 architect, or requiring a building permit constitute a public improvement. Also
			 included are painting, carpeting, signage and other changes to the building
			 interior or exterior.
(2)
									"Estimated project cost" - in developing a project
			 budget, be aware that budget costs are categorized into several cost groupings.
			 The most basic of these shall include:
(a)
										"Soft" costs,
			 which include items directly related to construction (e.g., all architect and
			 engineering fees, permits, quality assurance testing, etc.).
(b)
										"Firm" costs,
			 which include related expenses, but not necessarily actual construction (e.g.,
			 land, independent studies, furnishings, equipment, etc.).
(c)
										"Hard" costs,
			 which include bricks and mortar (construction contracts, construction
			 contingency, etc.).
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-26 - Bidding requirements for public improvements

Current through all regulations passed and filed through July 1, 2024
(A)
								The university's
			 bid process for public improvements will follow the state of Ohio's process as
			 described in the Ohio facilities construction commission manual. The OUA
			 reserves the right to use Chapter 153. of the Revised Code, competitive bidding
			 procedures, if there is reasonable concern as to whether the aggregate cost
			 could exceed the threshold.
(B)
								Estimated project
			 cost below fifty thousand dollars: The OUA project manager shall:
(1)
									Obtain quotes
			 from three contractors, when possible.
(2)
									Prepare a
			 purchase requisition in MagnusMart for the contractor with the lowest
			 cost.
(3)
									Submit request along with the two unused quotes or
			 non-responses.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-27 - Procurement of design services

Current through all regulations passed and filed through July 1, 2024
(A)
								Procurement of
			 design services shall occur in one of two ways. It shall occur by selecting a
			 design firm based on three alternative proposals (one of which shall be an MBE
			 when available), or it shall occur by selecting a firm from the OUA's five-year
			 pre-qualification pool. If selected from the pre-qualification pool, only one
			 proposal is needed.
(B)
								OUA shall oversee the creation of a five-year
			 pre-qualification pool of design firms using the state of Ohio's process as
			 described in the Ohio facilities construction commission manual. OUA will
			 create two separate pools, one for architecture firms and another for
			 engineering firms. No one firm can contract for more than fifty thousand
			 dollars of work with CSU in any one fiscal year.
(C)
								For design
			 services over fifty thousand dollars, OUA will follow Chapter 153. of the
			 Revised Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-28 - Purchasing card

Current through all regulations passed and filed through July 1, 2024
(A)
								Purchasing
			 services and users authorized by the controller have the authority to use a
			 university purchasing card or power card to pay vendors.
(B)
								The controller
			 shall develop rules related to purchasing cards that govern which employees are
			 authorized to use purchasing cards and how credit limits are
			 established.
(C)
								University purchasing cards may not be used to make
			 cash withdrawals, nor may they be used for personal purchases.
(D)
								Violations of the
			 rules related to purchasing cards may lead to discipline up to and including
			 termination of employment.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-29 - Debarment

Current through all regulations passed and filed through July 1, 2024
(A)
								Expectations of vendors. All vendors are expected to
			 follow the university's purchasing policies, honor their bids and proposals,
			 enter into any agreements in good faith, and perform their duties and
			 obligations in accordance with any contract term.
(B)
								Vendor
			 non-compliance. If a vendor fails to comply with these expectations, the
			 university will take necessary action to resolve the problem and protect the
			 interests of the university. In addition to any available legal remedies, the
			 university may debar a vendor from consideration for university purchases in
			 accordance with this rule.
(C)
								Causes for
			 debarment. The senior vice president for business affairs and finance or
			 designee (SVPBAF) may debar a vendor upon a finding based upon reasonable
			 belief that the vendor has done any of the following:
(1)
									Abused the
			 selection process by repeatedly withdrawing bids or proposals before purchase
			 orders or contracts are issued or failing to accept orders based upon firm bids
			 or proposals;
(2)
									Failed to substantially perform a contract according to
			 its terms, conditions and specifications within specified time
			 limits;
(3)
									Failed to cooperate in monitoring contract performance
			 by refusing to provide information or documents required in a contract, or
			 failed to respond to complaints;
(4)
									Attempted to
			 influence a university employee or official to breach ethical conduct
			 standards;
(5)
									Colluded to restrain competition by any
			 means;
(6)
									Been convicted of a criminal offense related to the
			 application for or performance of any public or private contract;
			 or
(7)
									Acted in such a manner as to be debarred from
			 participating in a contract with any governmental agency.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-66 - Execution of Documents › Section 3344-66-01 - Execution of documents

Current through all regulations passed and filed through July 1, 2024
(A) Purpose.
The purpose of this rule is to establish authorization for the
				execution of university documents.
(B) Policy.
(1) The president of Cleveland state
			 university and those administrative officers or employees that the president
			 designates shall have the authority to approve and execute all contracts,
			 grants, affiliation agreements, purchase orders, and modifications thereof, in
			 the amount of or which require the expenditure by the university of up to one
			 million dollars, subject to the availability of budgeted funds, except as set
			 forth in paragraph (B)(2) of this rule.
(2) The following transactions must be
			 approved by the board of trustees prior to their execution, after which the
			 appropriate documents shall be executed by the president or by those
			 administrative officers or employees that the president designates,
			 irrespective of the amount of the transaction:
(a) All contracts for real estate
			 purchases;
(b) All real estate
			 leases for twenty-four months or longer or that have a value of two million
			 dollars or based on the undiscounted cash flows over the term of the lease,
			 excluding renewal options;
(c)
			 Consortium agreements; and
(d)
			 Non-sponsored contracts and purchase orders in the
			 amount of or which require an expenditure by the university of one million
			 dollars or greater.
(3) The president of Cleveland state
			 university and those administrative officers and employees that the president
			 may so designate shall have the authority to approve and execute all employment
			 contracts, appointment letters and renewals thereof involving faculty and
			 professional staff provided that current and/or permanent budgetary funds are
			 available to fund such compensation, except that the appointment of the provost
			 shall come to the board for ratification.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-67 - Miscellaneous Fees › Section 3344-67-01 - Guidelines for establishing miscellaneous fees

Current through all regulations passed and filed through July 1, 2024
(A) Fees for non-instructional service and
			 applied music instruction should be fixed at a level designed to recover for
			 the university the cost of providing the service. In areas funded by the
			 general fee, charges will be made to students only for exceptional services.
			 Examples of such exceptional services are general physical examination for
			 insurance purposes or psychological testing for employment.
(B) Charges to university personnel should
			 cover the direct expense of providing the service. Charges to persons outside
			 the university shall cover the direct expense of providing the service and in
			 addition, may include indirect expenses for overhead.
(C) In determining costs for professional
			 services, departments should use a figure of thirty dollars per hour for
			 professional staff time and fifteen dollars per hour for graduate student time,
			 in assessing.
(D) All university
			 fees and charges, for whatever purposes, shall be collected through the
			 cashier's office.
(E) All fees and
			 other charges requested to be charged by any organizational unit of the
			 university shall be referred to the university budget committee by the
			 appropriate vice president in advance of any assessment. The committee will
			 make its recommendation to the president for approval and authorization of the
			 assessment.
(F) A complete list of
			 miscellaneous fees and charges is to be distributed to the board of trustees
			 annually.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-02 - Basic policy

Current through all regulations passed and filed through July 1, 2024
(A)
								With prior
			 approval, the university will pay all or a prearranged portion of reimbursable
			 expenses for travel to attend an important meeting for one or more of the
			 following purposes:
(1)
									To represent the university on official
			 business;
(2)
									To present a professional paper;
(3)
									To chair a
			 national or regional committee meeting; or
(4)
									To participate in
			 professional development activities.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-03 - Authorization of travel

Current through all regulations passed and filed through July 1, 2024
To obtain authorization for travel for
				which reimbursement is expected, the top portion of the travel approval and
				expense report must be completed indicating the purpose, date, and duration of
				the trip, estimated total expense, portion to be paid by the university, and
				bear the appropriate supervisory approval signature.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-04 - Prepayment of expenses

Current through all regulations passed and filed through July 1, 2024
(A)
								To request
			 prepayment of common carrier transportation, either:
(1)
									Contact one of
			 the authorized travel agencies and make your travel arrangements. Instruct the
			 travel agency to deliver your tickets to your department along with an invoice.
			 Attach the original invoice to a small order form or to a purchase requisition
			 (if the amount of the invoice exceeds the maximum limit for a small order
			 form). Forward small order forms to accounts payable; purchase requisitions
			 should be sent to purchasing services. Use of a pcard is also
			 permitted.
(2)
									Purchase your tickets directly (from the carrier, from
			 a web site, or from a travel agent) and obtain a receipt showing proof of
			 payment. Attach the receipt to a small order form or to a purchase requisition
			 (if the amount of the invoice exceeds the maximum limit for a small order
			 form). Forward small order forms to accounts payable; purchase requisitions
			 should be sent to purchasing services. Use of a pcard is also
			 permitted.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-05 - Allowable transportation

Current through all regulations passed and filed through July 1, 2024
(A)
								Common
			 carrier
(1)
									Reimbursement for travel by air, rail, bus, or other common
			 carrier shall not exceed the cost of coach fare or the economy rate in the
			 chosen method of travel.
(2)
									The traveler shall be personally liable for any charges
			 assessed due to his/her failure to cancel reservations within the time limit
			 specified by carriers, unless the failure is due to circumstances beyond
			 his/her control.
(3)
									Expenses claimed under this  rule must be
			 supported by an original receipt.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-06 - Allowable lodging expense

Current through all regulations passed and filed through July 1, 2024
(A)
								The employee will
			 be reimbursed for the actual reasonable expense for lodging in a hotel or
			 motel. Reimbursement is for room and applicable taxes only. Reasonableness is
			 determined by the appropriate supervisor. Use of a pcard is
			 permitted.
(B)
								Original itemized receipts are required to support the
			 reimbursement claim for the expense of lodging.
(C)
								Cost of lodging
			 of members of the traveler's family is not reimbursable.
(D)
								Tips associated
			 with lodging are incidental expenses as defined in paragraph (G) of rule
			 3344-69-07
			 of the Administrative Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-07 - Meals and incidental expenses

Current through all regulations passed and filed through July 1, 2024
(A)
								The traveler will
			 be reimbursed for meals and incidental expenses according to the federal
			 standard meal allowance (F.S.M.A.) then in effect. Receipts are not required.
			 When one or more meals are provided, the F.S.M.A. reimbursement must be
			 adjusted accordingly.
(B)
								Allowable reimbursements vary by city. Rates for most
			 major cities can be accessed from the university's web site.
(C)
								Generally, there
			 will be no reimbursement for meals unless the traveler is away from home over
			 night. However, with supervisory approval, when the traveler is away from home
			 for more than twelve hours and lunch is not provided, the traveler may be
			 reimbursed for the lunch portion of the applicable F.S.M.A. (indicate times of
			 departure and return on the travel approval and expense
			 report).
(D)
								Reimbursement for the day of departure and the day of
			 return is equal to seventy-five per cent of the F.S.M.A.
(E)
								If the travel is
			 to more than one location in one day, use the F.S.M.A. for the city where the
			 traveler has overnight accommodations.
(F)
								There will be no
			 reimbursement for alcoholic beverages.
(G)
								Tips and
			 gratuities are included in the F.S.M.A.
(H)
								Actual and
			 reasonable expenses for a qualified business meal may be claimed for the
			 traveler and non-university guest(s). The traveler must submit an original
			 itemized receipt along with an explanation of the business purpose of the
			 expense. An overnight stay is not required.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-08 - Miscellaneous expenses

Current through all regulations passed and filed through July 1, 2024
(A)
								Expenses incurred
			 for conference registration fees, stenographic fees, storage of baggage, fax or
			 telephone calls for official university business, and rental of equipment or
			 temporary meeting facilities necessary for the conduct of official university
			 business may be reimbursed.
(B)
								Miscellaneous
			 expenses must be itemized separately on the travel approval and expense report.
			 Original receipts must be submitted for all miscellaneous
			 expenses.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-09 - Reporting and documentation of expenses

Current through all regulations passed and filed through July 1, 2024
(A)
								All requests for
			 reimbursement of travel should be made on the standard university travel
			 approval and expense report. If additional space is required, a supplementary
			 schedule may be attached.
(B)
								The travel approval and expense report must be
			 submitted after completion of travel unless prepayment of registration by the
			 university is the only expense incurred.
(C)
								The travel
			 approval and expense report should be completed and filed with the appropriate
			 supervisor within two weeks of the travel completion date.
(D)
								The travel
			 approval and expense report must be signed by the traveler and the expenses
			 approved in accordance with rule
			 3344-69-03
			 of the Administrative Code. The approvals received prior to the trip were
			 intended only to authorize the travel. The travel approval and expense report
			 is then forwarded to accounts payable.
(E)
								If the trip is
			 cancelled and there has been any prepayment of fees by the university, the
			 department will be charged for these expenses. If Cleveland state university is
			 due a refund, it is the responsibility of the department to follow-up with the
			 vendor and ensure that credit is received.
(F)
								If a receipt is
			 lost, the traveler must provide a written statement indicating that it was
			 lost. This statement must be signed by the traveler.
(G)
								If the traveler
			 received a travel advance, original receipts must be submitted and remaining
			 funds returned to the university within two weeks of the travel completion
			 date. If funds are not returned within a reasonable time, the full amount of
			 the travel advance will be taxed to the traveler and included on his/her W-2.
			 Subjecting the advance to taxation does not relieve the traveler from the
			 responsibility of accounting for the advance and returning any unused
			 funds.
Replaces: 3344-69-11
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-69 - Travel Policies › Section 3344-69-10 - Audits of travel expenses

Current through all regulations passed and filed through July 1, 2024
The department of audits will
				periodically audit a sample of travel approval and expense reports. Violation
				of travel policies could lead to suspension of reimbursement for travel
				expenses by the university and to disciplinary action.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-70 - [Rescinded] Family and Medical Leave Policies › Section 3344-70-01 - Paid parental leave policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
Cleveland state university (CSU) is
				proud to support employees in caring for and bonding with their newborn or
				newly adopted child/children by offering six work weeks of paid parental leave
				(PPL). Paid parental leave will run concurrently with CSU's family medical
				leave act (FMLA) leave policy, as applicable.
(B)
								Eligibility
Employees are eligible for PPL
				when:
(1)
									Have given birth to a child, or
(2)
									Are a spouse of
			 someone who has given birth to a child, or
(3)
									Have adopted a
			 child age seventeen or younger, excluding the adoption of a spouse's child,
			 and
(a)
										Are a
			 regular employee (temporary, adjunct faculty, graduate assistant, intern and
			 student worker are not eligible for PPL), and
(b)
										Have worked at
			 least 1,250 hours during the twelve consecutive months immediately preceding
			 the date the leave would begin.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-71 - Compensation for Unused Sick Leave › Section 3344-71-01 - Compensation of classified employees for unused sick leave

Current through all regulations passed and filed through July 1, 2024
It shall be the policy of this board that classified university
				employees upon retirement with ten or more years of service with the state,
				shall be compensated in an amount not to exceed one-fourth the value of
				accrued, but unused, sick leave credit based on the employee's rate of
				compensation at the time of retirement. The maximum payment for any employee
				shall be for two hundred and forty hours. The payment for sick leave under this
				policy eliminates all sick leave credit of the employee at the time of
				retirement and payment shall be made only once to any employee.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-74 - Professional and Classified Staff Contract Options › Section 3344-74-01 - Nine and ten month contract option for professional and classified staff

Current through all regulations passed and filed through July 1, 2024
(A) In addition to twelve-month full-time
			 positions, Cleveland state provides nine- and ten-month full-time professional
			 and classified staff contracts to some of its staff. Under this option the
			 following general policies and specific issues for professional and classified
			 staff shall apply.
(B) Policy
(1) Nine and ten-month full-time positions
			 ("nine/ten positions") shall be available to both classified and professional
			 staff. Part-time nine/ten positions shall not be available under the policies
			 and conditions noted in this rule.
(2) A nine/ten employee working one hundred
			 per cent time (forty hours per week) shall be considered a full-time employee
			 ("nine/ten employee").
(3) CSU
			 shall provide the full complement of fringe benefits to employees in nine/ten
			 positions. Waiting periods for vision/dental coverage and fee waiver benefits
			 apply to nine/ten employees.
(4)
			 Current fee waiver/staff development policy requires that the employee be
			 actively employed to receive benefits. If a nine/ten employee has received a
			 contract for the following academic year, the employee may utilize the fee
			 waiver/staff development program in the summer.
(5) No PERS service credit shall be earned
			 during the summer by a nine/ten employee, unless the employee has a
			 supplemental contract earning at least two hundred fifty dollars per
			 month.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-76 - Closed Circuit Television Security › Section 3344-76-01 - Closed circuit television

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
(1)
									Cleveland state
			 university (CSU) holds the security and safety of individuals on campus as one
			 of the utmost concerns. Closed circuit television (CCTV) security surveillance
			 is an important tool to assist keeping individuals, property, and research as
			 safe as possible.
(2)
									This rule regulates CCTV use and related systems for
			 necessary system compatibility, standardization, image quality, restrictions,
			 and responsibility.
(3)
									The access control and security systems department
			 (AC&SS) may issue procedures, protocols, manuals, forms, and other detailed
			 operational processes to implement this rule.
(4)
									This rule applies
			 to all faculty, staff, students, affiliates, auxiliary organizations,
			 contractors, and suppliers who are or become involved with a CCTV device or
			 related need at CSU.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-77 - Access Control › Section 3344-77-01 - Access control

Current through all regulations passed and filed through July 1, 2024
(A)
								Regulations
For purposes of section
				3345.13 of the Revised Code,
				these are the regulations governing keys.
(B)
								Introduction
The objective of access control is to
				provide a reasonable level of security for Cleveland state university and, at
				the same time, allow as much freedom of access as possible to the campus
				community. This document applies to all university buildings and occupants
				within those buildings including partnerships and lease
				agreements.
(C)
								Definitions
(1)
									Automated access control system (AACS) is the
			 computerized database used to track all access control
			 authorization.
(2)
									Personally issued keys. Keys assigned to an individual
			 on a permanent basis.
(3)
									Duty issued keys. Keys issued only while working and
			 returned before leaving CSU property.
(4)
									Communication
			 access. Communication access allows access to communication
			 closets.
(5)
									Electrical access. Electrical access allows access to
			 electrical vaults.
(6)
									Utility master access. Any key or access that includes
			 communication closets, machine rooms, custodial areas, and electrical
			 vaults.
(7)
									Prox card. Proximity card, a card, fob or other
			 credential that held in the "proximity" of a reader will activate the access
			 control device.
(8)
									Prox card access. Prox card access allows access to any
			 authorized building or room having a reader and electronic lock
			 release.
(9)
									Change key or latch key. A change key or latch key
			 opens one door or lock.
(10)
									Master and submaster keys. Master and submaster keys
			 open a series of locks.
(11)
									After hour access. Authorized occupancy in a building
			 after closing hours.
(12)
									Construction core. A temporary interchangeable core
			 used during building or rehabilitation of a building project.
(13)
									University
			 calendar of events. The Cleveland state university (CSU) campus scheduling
			 software used to create the CSU master calendar and the official database used
			 to approve or deny access during off-hours.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-78 - Disposal of Property Policies › Section 3344-78-01 - Policy on the disposal of university property

Current through all regulations passed and filed through July 1, 2024
In order to make best use of its resources, the university
				encourages the disposal of obsolete or outworn or otherwise unusable property.
				Such disposal is to be carried out so that the university receives payment for
				items of value whenever appropriate.
				Specifically, any administrative procedure developed pursuant to this policy
				must include the following provisions.
(A) The using department and the department
			 of property control must agree that the property or the
			 
								equipment to be disposed of have no continuing value
			 to the university. Subsequent to this agreement, no member of the user
			 department or of the department of property control may take possession of that
			 property for his or her own use.
(B)
								Property or
			 equipment acquired through any active or closed sponsored project administered
			 through sponsored programs and research services may not be disposed of without
			 prior documented authorization from the director of sponsored programs and
			 research services.
(C) The
			 department of property control may seek bids for used equipment or it may hold
			 the equipment for auction. The receipts from such auction or sale will be used
			 to pay for the costs of removal and storage of the equipment from departmental
			 areas. Any remaining funds will be credited to the university general
			 fund.
(D) Property that has no
			 continuing value to the university may be donated to a non-profit organization
			 when the provost or a vice president determine that it is in the best interest
			 of the university to make such a donation.
(E) If, upon study, the department of
			 property control believes that the property or
			 equipment  are in such condition
			 as not to warrant any attempt at sale, the department may recommend to the
			 assistant vice president and controller that such property be disposed of
			 immediately.
(F) Any property or
			 supplies left in general storage by a department for more than two years shall
			 be considered released for reassignment or disposal by the department of
			 property control.
(G) The
			 department of property control shall notify the controller of all items
			 disposed of through its procedures.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-79 - Animals › Section 3344-79-01 - Animals on campus

Current through all regulations passed and filed through July 1, 2024
(A)
								Animals and
			 animal pets are generally not permitted within Cleveland state university
			 buildings or vehicles. The exceptions to this prohibition are:
(1)
									Animals used in
			 current teaching, research, and clinical activities, or other
			 university-sponsored programs or activities whether the presence of an
			 animal(s) is approved by the office of environmental health and
			 safety;
(2)
									Service animals assisting people with disabilities or
			 animals being trained for such a purpose;
(3)
									Animals in
			 residence halls who have been approved as an assistance animal per a disability
			 accommodation; and
(4)
									Animals authorized by law (e.g. patrol dogs
			 accompanying police or security officers).