reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-04 - Independent contractor status policy

Current through all regulations passed and filed through July 1, 2024
(A) The law treats employees and independent
			 contractors differently. Independent contractors are often exempt from labor
			 and employment legislation while employees are usually covered. Failure to
			 properly classify independent contractors can lead to unemployment tax
			 liability, insurance or benefits suits, wage and hour claims, etc.
(B) To determine whether a worker is an
			 independent contractor or an employee under common law, the relationship
			 between the worker and the college must be examined. All evidence of control
			 and independence including behavioral control, financial control and the type
			 of relationship itself should be considered.
(1) Behavioral control covers facts that show
			 whether the college has a right to direct or control how the work is done
			 through instructions, training, or other means.
(2) Financial control covers facts that show
			 whether the college has a right to direct or control the financial and business
			 aspects of the worker's job. This includes:
(a) The extent to which the worker has
			 unreimbursed business expenses.
(b)
			 The extent of the worker's investment in the facilities used in performing
			 services.
(c) The extent to which
			 the worker makes his or her services available to the relevant
			 market.
(d) How the college pays
			 the worker.
(e) The extent to which
			 the worker can realize a profit or incur a loss.
(3) Type of relationship covers facts that
			 show how the parties perceive their relationship. This includes:
(a) Written contracts describing the
			 relationship the parties intended to create.
(b) The extent to which the worker is
			 available to perform services for other, similar businesses.
(c) Whether the college provides the worker
			 with employee-type benefits such as insurance, retirement plan, vacation pay or
			 sick pay.
(d) The permanency of the
			 relationship.
(e) The extent to
			 which services performed by the worker are a key aspect of the regular business
			 of the college.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-05 - Records retention policy

Current through all regulations passed and filed through July 1, 2024
(A) Records are vitally important in the
			 operation of any organization. They serve as the memory, are the evidence of
			 past events, and are the basis for future actions. When created, maintained,
			 and disposed of in an orderly and systematic manner, records can be an asset.
			 When created, maintained, and disposed of in a haphazard and disorderly manner,
			 they can reduce the effectiveness of the organization and increase costs
			 substantially. The purpose of this policy is to provide the basic principles in
			 which to accomplish a workable records retention program. (This policy was
			 modeled after the (inter-university council of Ohio records retention schedule
			 for public colleges and universities.)
(B) The policy is specifically designed with
			 the following objectives:
(1) Save space.
			 Office space can be better utilized by removing those records not required for
			 daily operations, by removing from storage areas those records that no longer
			 have significant value, and by maintaining a regular controlled flow of records
			 from office to storage to destruction.
(2) Save money. A records problem develops
			 when more records come in than flow out. A cost savings can be realized with an
			 effective records retention program by controlling and cutting the purchases of
			 additional equipment and supplies used for filing unneeded records which
			 accumulate. The program also provides the mechanism for storing less active
			 records in a low cost storage area.
(3) Save time. Uncontrolled records retention
			 practices can create a time problem by letting records build up in both office
			 and storage areas. It becomes more difficult to find material. Time can be
			 saved in locating records by removing inactive material from office files, by
			 instituting a system whereby each department knows what records it has and
			 where they are kept, and by providing an orderly method of storing inactive
			 records.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-06 - Travel expense reimbursement policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Section126.31
			 of the Revised Code enables employees of Clark state College to be reimbursed
			 for actual and necessary travel and other expenses incurred while on official
			 business inside or outside the state of Ohio if authorized by the College in
			 advance.
(B) The basic
			 rationale underlying all college travel regulations is that employees should
			 incur the lowest practical and reasonable expense while completing the travel
			 process in an efficient and timely manner. Employees traveling on college
			 business have the duty to exercise care to avoid impropriety, or even the
			 appearance of impropriety, in any travel expense.
(C) The college may pay the actual cost of
			 commercial travel, registration fees, and other required pre-payments. All
			 other allowable travel expenses shall be handled on a reimbursement basis only.
			 Cash advances to the employee are not allowable.
(D) Procedures regarding travel expense
			 reimbursement are detailed in rule 3358:5-11- 06.1 of the Administrative Code,
			 "Travel Expense Reimbursement Procedures."
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-06.2 - Rental car program procedures

Current through all regulations passed and filed through July 1, 2024
(A) Clark state college is able to
			 participate in the state of Ohio car rental agreement with Enterprise holdings.
			 Enterprise holdings is comprised of both the enterprise rent-a-car and national
			 car rental brands. This program could be a more cost effective mode of
			 transportation compared to reimbursing employees for using personal
			 vehicles.
(B) Employees will
			 benefit from having set rates on all vehicle sizes with both brands.
			 Additionally, affordable one-way rates are available through the national
			 brand. With a twenty-four hour advance notice, enterprise will provide a free
			 pick-up and drop-off service from either Clark state or the employee's home
			 during week days. Evening/weekend delivery/pick-up is also available at an
			 additional cost.
(C) Utilizing a
			 rental car, up to standard size, is an option for employees who travel on
			 official college business requiring an overnight stay. Employees who wish to
			 use their personal vehicle in lieu of renting a vehicle shall receive
			 reimbursement for whichever method is less.
(D) Employees can use their college visa
			 purchasing card to pay for the cost of the rental and for gasoline to top off
			 the tank. The cost would come from the employee's departmental 5410 line
			 item.
(E) When traveling on
			 official college business, employees do not need to pay for insurance coverage
			 through the rental car company.
(F) The Clark state customer number required
			 to be given to the representative when making college
			 related travel reservations for either rental car company is XZ38Y17. If
			 a reservation is made without using this number, the employee will not receive
			 the correct rate nor will they get the insurance coverage included in the
			 program.
(G)
								This program may also be used for personal (non-college
			 related) travel. Employees wishing to rent a vehicle for personal use must use
			 code number XZ38140. It is important that employees use the correct code when
			 reserving a vehicle. When this program is used for personal travel, there is no
			 insurance coverage provided by the College or the rental car
			 company.
(H) The program summary provides details of the
			 program, including the cost and locations. Questions regarding this program
			 should be directed to the office of the vice president for business affairs.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-07 - Disbursement policy

Current through all regulations passed and filed through July 1, 2024
(A) Section
			 3358.10
			 of the Revised Code authorizes the treasurer of a state
			  college district to receive and
			 disburse funds of the district under the direction of the board.
The practice of delaying payment of invoices pending specific
				board action could result in a loss of cash discounts thereby reflecting
				somewhat less than complete fiscal responsibility.
(B) The treasurer shall disburse funds for
			 the payment of invoices authorized by an approved budget and/or appropriation
			 whenever such payments permit the benefit of cash discounts or other financial
			 gain to Clark state 
			 college.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-08 - Facility usage policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college is a catalyst for individual,
			 corporate, and community prosperity by providing access to higher education for
			 our diverse community and fostering student success through high quality,
			 learning-centered education and services. The community recognizes the college
			 as a vital community resource and enjoys high utilization of college facilities
			 and staff for civic and cultural purposes.
(B) One of the college's guiding principles
			 is to act as good stewards of the resources with which it is
			 entrusted.
(C) The Clark state
			  college board of trustees shall
			 permit upon application by a responsible organization or individual, the use of
			 college facilities for public, cultural, educational, recreational and civic
			 purposes.
(D) All events shall be
			 conducted in accordance with federal, state, and local laws, regulations and
			 ordinances.
(E) The vice president
			 for business affairs shall develop appropriate procedures and establish
			 reasonable rental and fee rates.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-09 - Public use of college outdoor areas policy

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of the policy is to promote
			 the free exchange of ideas and the safe and efficient operation of the college
			 by:
(1) Fostering free speech, assembly and
			 other expressive activities on college property by all persons, whether or not
			 they are affiliated with the college
(2) Maintaining an appropriate educational
			 and work environment for all persons present on college property, including but
			 not limited to students, faculty, employees, customers and visitors.
(3) Maintaining the personal security of all
			 persons present on college property and protecting the property of the college
			 and of persons present on college property.
In developing this policy, the college recognizes the
				constitutional freedoms guaranteed by the United States and Ohio Constitutions,
				including freedom of speech, press and assembly. The college also recognizes
				the need to preserve and protect its property, students, guests and employees
				of the college, and to ensure the effective operation of educational, business
				and related activities of the college. Expressive activities on the college's
				campus may be subject to reasonable regulation with regard to the time, place
				and manner of the activities. College employees will not consider the content
				of expressive activities when enforcing this policy. No policy can address
				every possible activity or situation that may occur on college property, and
				the college reserves the right to address such situations as circumstances
				warrant.
(4) This policy
			 does not apply to use of college facilities and grounds for official events
			 sponsored by the college.
(5)
			 Expressive activities carried out under this policy shall not be considered to
			 be speech made by, on behalf of, or endorsed by the college.
(6) This policy supersedes any provisions in
			 any other earlier-adopted college policies that address similar or overlapping
			 issues, such as use of outdoor spaces.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-10 - Purchasing policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state community college shall
			 endeavor to purchase materials and services in the proper quantity and quality,
			 have them available at the time they are needed, and secure them at the lowest
			 or best price from a responsible source.
(B) The purchase of all equipment, supplies,
			 and services for use within the college shall be the responsibility of the vice
			 president for business affairs/treasurer. The authority to obligate the college
			 for any expenditure of funds shall be limited to the approval of either the
			 president, vice president for business affairs/treasurer, or to an employee who
			 has been delegated that responsibility by the president or vice president for
			 business affairs/treasurer. Employees making unauthorized purchases may be held
			 personally liable for the purchase.
(C) In order to ensure the adequate internal
			 accounting controls, the following bidding guidelines have been established:
(1) In the absence of a purchasing
			 department, it is recommended that college personnel involved in the purchasing
			 process exercise good purchasing judgment and secure informal competitive
			 pricing for items requisitioned.
(2) All purchases of equipment, furnishings,
			 fixtures (attached to walls, etc), supplies and services of twenty-five
			 thousand dollars or more shall require a formal "invitation to bid" which shall
			 be offered to selected providers. The vice president for business
			 affairs/treasurer may also require this procedure on selected purchases under
			 twenty-five thousand dollars.
(3)
			 All contracts for improvements (renovation/new construction)
			 
									more than one hundred thousand dollars
			 shall require either the solicitation of informal competitive pricing or a more
			 formal "invitation to bid" which shall be offered to selected
			 providers.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-12 - Responsible use of technology policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college provides students, faculty and
			 staff with access to technology resources as an integral part of the
			 educational environment. This includes but is not limited to computers,
			 telephones,  printers, fax machines,
			  as well as access to information
			 via the Internet and the college network. These technologies are intended for
			 instructional, research, and administrative activities of the institution and
			 are designed to facilitate communication and learning.
(B) Members of the Clark state
			  college, i.e., all college
			 employees, students and board members, are expected to use technology in a
			 manner consistent with state and federal laws, the mission of the college and
			 other official college documents such as the policy and procedures of the
			 college, the college catalog, and student handbook, etc.
(C) Users of the college technology resources
			 agree to:
(1) Comply with all federal, state,
			 other applicable laws, and college policies and procedures.
(2) Use resources responsibly.
(3)
			 Protect the integrity of the physical and software facilities.
(4)
			 Respect the rights and privacy of other users.
(5) Respect data
			 belonging to others.
(6) Use only those
			 technology resources that they are authorized to use and only in a manner and
			 to the extent authorized.
(7) Protect the
			 integrity of their own user accounts and the accounts
			 of others.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-14 - Media communications

Current through all regulations passed and filed through July 1, 2024
(A) The 
								marketing and communications
			 office works as a liaison between the college and the media to ensure both
			 parties are provided with as much information as is needed in the
			 
								timeliest manner possible. The marketing manager
								 serves as the college spokesperson.
(B) If a reporter calls an employee directly
			 for information on a college issue or in the event of a crisis situation, the
			 employee shall refer the call to the marketing and communications
			 office who will field questions on behalf of the employee.
(C) The 
								marketing and communications
			 office may contact an employee in order for them to be interviewed by the
			 media.
(D) If a reporter calls an employee directly
			 for information unrelated to the college but rather in relation to current or
			 world events to seek their expert opinion, the employee may respond to the
			 reporter and then notify the marketing and communications
			 office.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-15 - Equipment inventory control policy

Current through all regulations passed and filed through July 1, 2024
(A) To maintain the control and the
			 identification, recording, and accountability of all moveable equipment,
			 accurate and timely records must be on file.
(B) Records of equipment costing
			 five-thousand dollars or more and having an estimated useful life of five years
			 or more shall be maintained by the business
			 office . These records shall
			 contain an inventory barcode tag number, dollar cost, and location.
(C) Records of equipment costing less than
			 five-thousand dollars shall be maintained by the appropriate departmental
			 administrator responsible for the equipment.
(D) Records of all technology equipment
			 (above or below five-thousand dollars) shall be maintained by the information
			 technology department.
(E)
			 Equipment inventories are audited periodically. Therefore, it is of great
			 importance that all transactions affecting equipment be reported in a timely
			 fashion in accordance with established procedures.
(F) No employee of the college shall
			 personally benefit from the sale of college inventory. All monies collected
			 from the sale of inventory shall be remitted back to the college.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-15.1 - Equipment inventory control procedures

Current through all regulations passed and filed through July 1, 2024
Moveable equipment is defined as either
				capital equipment or non-capital equipment. Capital equipment is equipment
				costing five thousand dollars or more and having a useful life of five years or
				more. Non-capital equipment is equipment costing less than five thousand
				dollars or having a useful life of less than five years.
(A) New/donated
			 equipment
(1) The green copy of all purchase
			 orders is forwarded to the office services center by the business office. This
			 allows the office services center to identify equipment that needs to be
			 inventoried. Department managers shall use the pink
			 copy of the purchase order to track non-capital equipment under their
			 responsibility.
(2) When
			 new/donated equipment is received in the receiving department (office services
			 center), a barcode 
									tag will be
			 applied and the 
									Equipment inventory-new form will be completed
			 prior to delivering 
									capital equipment to the responsible
			 division/department. 
									When capital equipment is received at locations
			 other than the receiving department, it is imperative that the office services
			 center is contacted immediately so that the equipment can be
			 inventoried properly. Applying
			 a barcode tag on non-capital equipment shall be determined by the appropriate
			 department manager.
(3)
			 Inventory barcode tags will be placed on the right back side of
			 
									the
			 equipment. If this is not possible, the tag will be placed on the
			  equipment
			 where it can be easily seen and
			 scanned/read.
(4) Prior to
			 accepting equipment donations, the faculty or staff member must obtain the
			 approval of their immediate supervisor. Information regarding the donation
			 shall be sent to the vice president for business affairs so that the
			 appropriate acknowledgment can be sent to the donor.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-16 - Grant proposal development

Current through all regulations passed and filed through July 1, 2024
The purpose of the policy for grant proposal development is to
				ensure that any proposal created for the purpose of acquiring funding for a
				particular project at Clark state 
				college is highly organized, consistent, coherent, realistic, competitive, and,
				if funded, promotes the college's mission and services. The policy entails the
				following criteria that must be met before applying to the manger, resource
				development for production of a grant proposal or for assistance in its
				production:
(A) The project to be
			 funded is aligned with the college's mission and strategic
			 priorities.
(B) The project is
			 aligned with the applicant's department's needs and priorities.
(C) The project can be realistically
			 implemented without overextending the human and financial resources either of
			 the department or the college.
(D)
			 The request for proposal development is made well in advance of the deadline
			 for the submission of a proposal.
(E) The project leader is willing to spend
			 the time required to be an active partner in the production of the
			 proposal.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-17 - Food, beverage and other amenities purchase policy

Current through all regulations passed and filed through July 1, 2024
(A) The college may
			 pay or reimburse properly documented expenses for food, beverages and other
			 amenities (including flowers, token retirement gifts, meritorious service
			 awards, etc.). The expenditures must be for a proper public purpose. Allowable
			 expenses include:
(1) Food, beverages and
			 other amenities at business meetings. Expenses may be incurred only for those
			 individuals whose presence is necessary to the business discussion.
			 Department/division meetings shall not be considered business meetings for the
			 purposes of this policy.
(2) Food
			 and beverages purchased for staff that are required to work through
			 lunch/dinner and cannot leave their desk (i.e., a "working" breakfast, lunch or
			 dinner with a proper public purpose). Providing food or beverages on a daily or
			 similar ongoing basis shall not be considered to be an appropriate use of
			 college funds.
(3) Food, beverages
			 and other amenities at internal college functions including seminars, retreats,
			 workshops, orientations, retirements and other official college functions. Food
			 and beverage expenses to support a staff/departmental party (i.e., resignation,
			 holiday gatherings, new hire, baby or wedding
			 showers or other social events) are not allowable.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-18 - College vehicle use policy

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of this policy is to
			 establish standard requirements and procedures regarding the use of
			 college-owned vehicles by college employees. This policy is intended to ensure
			 the safety and well-being of college employees, students and guests; to
			 facilitate the efficient and effective use of college resources; to minimize
			 the college's exposure to liability; to monitor the use of college-owned
			 vehicles; and to comply with internal revenue service regulations.
(B) All college vehicles shall be driven in a
			 safe and courteous manner by drivers over the age of eighteen. Only college
			 employees are authorized to drive college vehicles unless special authorization
			 is given by the vice president for business affairs.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-19 - Information technology security policy

Current through all regulations passed and filed through July 1, 2024
In order to fulfill its mission of
				instruction and providing value to the community, the college is committed to
				providing a secure yet open network that protects the integrity and
				confidentiality of information while maintaining its
				accessibility.
(A) Information
			 technology (IT) assets are comprised of computing equipment, network
			 infrastructure, operating systems, applications, data, and all technologies
			 that support the information and computing needs of the college.
(B) The college is responsible for the
			 security and integrity of data it acquires about employees, independent
			 contract workers, students, board members, student and employment applicants,
			 and users of its facilities.
(C) IT
			 assets must be protected from various security threats such as theft,
			 vandalism, virus infections, denial of service attacks, and other activities
			 that would breach their confidentiality, compromise their integrity, or prevent
			 their availability.
(D)
								Appropriate controls must be used to protect physical
			 access to resources, commensurate with the identified level of acceptable risk.
			 These may range in scope with complexity from extensive security installations
			 to protect a room or facility where server are located to simple measures taken
			 to protect a user's display screen.
(E) Appropriate
			 security measures for authentication, authorization, and accounting shall be
			 implemented and maintained to ensure the confidentiality, integrity, and
			 availability of IT assets and the security of information.
(F)
			 While 
								the implementation of security measures is needed to
			 protect the college's IT assets, too much security could limit
			  usability and cause intolerable
			 inconvenience to the users. The security measures must balance between
			 restrictions and convenience as well as the cost to implement security
			 measures.
(G) The college shall implement measures to make the
			 college compliant with federal, state, 
								and payment card industry (PCI) local
			 requirements for IT security.
(H) The college shall
			 designate an information security officer (ISO) who is
			 responsible for 
								compliancy to protect the IT
			 assets of the college and the security of personal information.
(I)
			 Departments shall work with the ISO to 
								ensure that the IT assets in their
			 possession are secured as specified in the IT security procedures.
(J)
			 All college employees, independent contract workers, students, and board
			 members shall be appropriately informed of the college's IT security policy and
			 procedures.
(K) Failure to comply: Violation of any of the Clark
			 state IT security policy and procedures may result in disciplinary or other
			 appropriate action.
(L)
								User accounts and access to network assets can be
			 revoked at any time.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-20 - Public records policy

Current through all regulations passed and filed through July 1, 2024
Clark state 
				college is a public institution subject to Ohio's public records statute and
				therefore it is Ohio law that applies to requests for the college's public
				records. While Ohio law does not state when records are to be provided, the
				statute requires that the college provide copies of existing records that are
				requested with reasonable specificity within a reasonable period of
				time.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-21 - Identity theft prevention program policy

Current through all regulations passed and filed through July 1, 2024
(A) Program adoption - Clark state
			  college developed this identity
			 theft prevention program pursuant to the federal trade commission's red flags
			 rule, which implements Section 114 of the Fair and Accurate Credit Transactions
			 Act of 2003. After consideration of the size and complexity of the college's
			 operations and account systems, and the nature and scope of the college's
			 activities, the Clark state community college board of trustees determined that
			 this program was appropriate for the college and therefore approved this
			 program on March 17, 2009.
(B)
			 Definitions
(1) Identity theft - a fraud
			 committed or attempted using the identifying information of another person
			 without authority.
(2) Red flag - a
			 pattern, practice, or specific activity that indicates the possible existence
			 of identity theft.
(3) Covered
			 account - all accounts or loans that are administered by the college.
(4) Program administrator - the individual
			 designated with primary responsibility for oversight of the program.
(5) Identifying information - any name or
			 number that may be used, alone or in conjunction with any other information, to
			 identify a specific person, including: name, address, telephone number, social
			 security number, date of birth, government-issued driver's license or
			 identification number, alien registration number, government passport number,
			 employer or taxpayer identification number, personal identification number or
			 computer internet protocol address, and bank routing code.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-22 - Post-issuance compliance policy

Current through all regulations passed and filed through July 1, 2024
Clark state 
				college ("Clark State") uses bonds as one means of financing capital projects
				in support of its mission. The "Post-Issuance Compliance Policy" is to 
								articulate
				compliance with federal income tax and securities laws, as well as the
				requirements set forth in the bond documents for each bond issue. The policy is
				to strictly follow the U.S. Constitution and federal laws,
								 the Ohio
				Constitution and the Ohio Revised Code laws. For
				purposes of this policy, the term "bonds" means any obligation of Clark state
				incurred for the purpose of borrowing money, including, without limitation,
				bonds, notes and certificates of participation in capital leases.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-23 - Social media policy

Current through all regulations passed and filed through July 1, 2024
(A) Social media is
			 a communication tool that provides opportunities for members of Clark state
			  college to share information and
			 knowledge to the public. This initiative fosters learning, innovation, and
			 collaboration between faculty, staff, and students. This policy applies to all
			 social media use on behalf of the college.
Social media takes a number of forms including, but not limited
				to, social networking websites (e.g., LinkedIn, Facebook), microblogging
				websites (e.g., Twitter), blogs , online encyclopedias (e.g., Wikipedia), and video and photo
				sharing websites (e.g., YouTube, 
				and Instagram). This policy provides information for members of the college
				community using social media.
(B) The college recognizes that social media
			 content has the potential to affect the reputation of Clark state
			  college and
			  its 
								stakeholders. This policy serves to protect the
			 college's reputation, image, and identity as well as guide the official use of
			 social media by employees representing Clark state college.
(C) Clark state  college is committed to promoting,
			 regulating, and protecting the integrity of its identity. Clark state
			  college's social media channels
			 are an official representation of the college, therefore must meet marketing
			 and branding standards established by the college. The college may pursue all
			 available recourse to block, remove, or delete inappropriate social media
			 communication and/or accounts.
(D)
			 The college relies on a team of employees who contribute to the success of
			 social media by providing appropriate content and timely interaction with
			 users. Employees who manage social media channels are expected to understand
			 and respect the importance and obligations when representing the college on a
			 public forum.
(1) Content posted by employees
			 on Clark state  college's social
			 media accounts should follow established procedures. Social media content
			 posted on behalf of the college must:
(a)
			 Comply with all applicable laws, regulations, and college policies, including,
			 but not limited to, those addressing harassment, privacy of student and health
			 records, confidentiality, copyright, computer usage, and information
			 security.
(b) Comply with the terms
			 of use for the social media platform used.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-24 - Review of college policies

Current through all regulations passed and filed through July 1, 2024
The president's office is responsible for periodically
			 reviewing college policies with the owners of the policy. When applicable, the
			 shared governance system shall be utilized to ensure campus-wide input on
			 policies that affect faculty and staff. Policies shall be reviewed every three
			 years with any necessary changes presented to the board of trustees for action
			 at the June board meeting, starting in 2020. Updates between review periods may
			 also be necessary to respond to changes in applicable law or business
			 practices.
The following considerations will be
				made when policies are reviewed:
(A)
									Continued and
			 ongoing need for the policy.
(B)
									Mission
			 fulfillment.
(C)
									Clarity and effectiveness.
(D)
									Alignment with
			 the law and/or best practices.
(E)
									Effective and
			 sustained implementation.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-25 - Website policy

Current through all regulations passed and filed through July 1, 2024
(A)
								The Clark state
			 college website serves primarily as a recruitment tool that allows faculty and
			 staff to promote educational opportunities and activities to prospective
			 students, but additionally provides information to faculty, staff, students,
			 alumni and friends.
(B)
								The Clark state college website serves primarily as a
			 recruitment tool that allows faculty and staff to promote educational
			 opportunities and activities to prospective students, but additionally provides
			 information to faculty, staff, students, alumni and friends.
(C)
								Clark state does
			 not grant unique domain names that are not a variation of the clarkstate.edu
			 domain.
(D)
								Registering domain names (outside the clarkstate.edu
			 domain) that point to Clark state IP (internet protocol) addresses is
			 prohibited.
(E)
								The college reserves the right to remove from the Clark
			 state web server any page found to be in violation of the law, college
			 policies, interests or that is detrimental to performance of the web server or
			 the network.
(F)
								The college will adhere to the web accessibility
			 standards as set by the architectural and transportation barriers compliance
			 board as part of Section 508 of the Rehabilitation Act of 1973.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-29 - Banking policy

Current through all regulations passed and filed through July 1, 2024
The purpose of the banking policy is to
				ensure adequate oversight and review of the college's banking
				relationships.
(A)
								 Section
			 3354.10
			 of the Revised Code and other applicable provisions of the Ohio Revised Code
			 will guide the college's banking policy and procedures.
(B)
								To open or close
			 a bank account requires the authorization of both the college president and the
			 treasurer.
(C)
								Any financial institution used by the college for
			 purposes of banking activities shall have a nexus in the state of
			 Ohio.
(D)
								The college may maintain bank accounts, either by the
			 same bank or separate banks, for among the following purposes:
(1)
									Checking account
			 for accounts payable and student refunding
(2)
									Procurement
			 card
(3)
									Credit card payment processing
(4)
									Payroll
(5)
									Personnel related
			 activities such as flexible spending accounts, health savings accounts,
			 etc.
(6)
									College and financial institution technologies and
			 processes may advance the need for additional
			 accounts
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-30 - Branding policy

Current through all regulations passed and filed through July 1, 2024
(A)
								The Clark state
			 college branding policy establishes styles for font, color and images as well
			 as logo, word marks and taglines for all college promotional
			 materials.
(B)
								All promotional or informational materials that
			 represent Clark state college to prospective students, currently enrolled
			 students and the public must be branded and produced by the marketing office.
			 Exceptions include academic course material and official correspondence on
			 college stationery.
(C)
								The marketing office will provide the Clark state
			 college logo to external agencies for use in partnership or sponsorship
			 materials. The branding style guide will accompany the artwork.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-11 - College Policies on Expenditures, Technology In General › Section 3358:5-11-34 - Cash managment policy

Current through all regulations passed and filed through July 1, 2024
The purpose of this policy is to
				establish sound cash management practices to ensure efficient and sufficient
				utilization of cash, which is consistent with the goals of the
				college.
(A)
								All activity and balances in the primary accounts shall
			 be monitored by the treasurer and appointed staff to assess the cash necessary
			 to meet daily obligations and ensure adequate funds are available to pay for
			 those obligations.
(B)
								The treasurer and appointed staff are responsible for
			 the movement of money between bank accounts and investment pools maintained by
			 the college and/or state funds to ensure sufficient funds are available to meet
			 the college's obligations.
(C)
								The treasurer and
			 appointed staff shall strive for the following objectives:
(1)
									Liquidity-maintain the ability to pay bills when they are
			 due.
(2)
									Cash optimization-establish procedures that help
			 minimize investment in nonearning cash resources.
(3)
									Financing-follow
			 established policy and procedures on short-term and long-term borrowed
			 funds.
(4)
									Regulatory-comply with federal cash drawdown and excess
			 cash regulations and applicable state of Ohio policies.
(5)
									Coordination-ensuring that the college's cash management
			 goals are communicated and integrated with policy decisions of other areas of
			 the Institution that have an impact on cash flows, such as the
			 foundation.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-13 - Policies In General › Section 3358:5-13-01 - Drug-free workplace

Current through all regulations passed and filed through July 1, 2024
(A) The following behavioral expectations of
			 employees and students are intended to protect the health, safety, and
			 well-being of all individuals associated with the college:
(1) The unlawful manufacture, distribution,
			 dispensing, possession, or use of a controlled substance or alcohol is
			 prohibited on campus or at college activities off-campus.
(2) The use of a controlled substance shall
			 be permitted if use of the particular drug is permitted by law and has been
			 authorized as a use for medicinal purposes.
(3) Violations of this policy shall result in
			 appropriate disciplinary measures being taken.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-13 - Policies In General › Section 3358:5-13-02 - Trespassing

Current through all regulations passed and filed through July 1, 2024
In accordance with section
				2917.211 of the Revised Code,
				the board of trustees of Clark state college did adopt on November 19, 1968,
				the regulation that it is unlawful for persons other than enrolled students,
				staff, and faculty to trespass, loiter, or remain in the buildings, or upon the
				grounds or premises without the permission of the president or an employee to
				whom he or she may delegate this authority.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-13 - Policies In General › Section 3358:5-13-03 - Smoke-free environment/alternative nicotine products

Current through all regulations passed and filed through July 1, 2024
(A) Smoking is
			 defined as the burning of tobacco or any other material in any type of smoking
			 equipment, including but not restricted to, cigarettes, electronic cigarettes,
			 cigars, or pipes.
(B) Alternative
			 nicotine product means an electronic cigarette or any other product or device
			 that consists of or contains nicotine that can be ingested into the body by any
			 means, including but not limited to, chewing, smoking, absorbing, dissolving,
			 or inhaling; excluding chewing gum or
			 patch.
(C) The board of
			 trustees of Clark state  college,
			 in an effort to protect the health, safety and welfare of students, employees,
			 and visitors to the college, prohibits smoking and the use of alternative
			 nicotine products 
								on all campuses and in other enclosed
			 areas owned or leased by the college and in all vehicles owned or leased
			 by the college pursuant to Chapter 3794. of the Revised Code.Smoking and use of tobacco products by patrons (not
			 employees) is allowed in designated areas that are within fifty feet of the
			 Performing Arts Center Complex.
(D)
								
								Smoking or use of tobacco products
			 is strictly prohibited on campus property except smoking is allowed in personal
			 vehicles parked on campus owned property, but subject to landord policies on
			 reted space.
(E) The
			 implementation and administration of this policy shall be under the direction
			 of the the vice president for business affairs
								.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-13 - Policies In General › Section 3358:5-13-04 - Parking policy

Current through all regulations passed and filed through July 1, 2024
(A) Like most commuter colleges, Clark state
			  college places a high priority on
			 providing sufficient, affordable, and convenient parking for students, faculty,
			 staff and visitors.
(B) Parking
			 regulations have been developed to maximize the use of parking spaces and to
			 assist in maintaining lots. Faculty, staff and students are responsible for
			 understanding and complying with parking regulations.
(C) The college reserves the right to ticket,
			 immobilize and/or tow, at the owner's expense, any vehicle in violation of
			 established parking regulations. Persistent violators may have their parking
			 privileges denied.
(D) The college
			 assumes no responsibility for the care of, damage to and/or protection of any
			 vehicle or its contents at any time while it is operated or parked on
			 campus.
(E) Parking regulations are
			 posted on the college's web page.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-13 - Policies In General › Section 3358:5-13-05 - Faculty code of ethics

Current through all regulations passed and filed through July 1, 2024
(A) Commitment to the students
(1) Educators measure their success by the
			 progress of each student toward realization of the predetermined objectives of
			 each course. The educator works to stimulate the spirit of inquiry, the
			 acquisition of knowledge and understanding, and the thoughtful formulation of
			 goals.
(2) In fulfilling their
			 obligation to the student, the educator:
(a)
			 Shall respect the dignity of the student, acknowledge his/her right to express
			 differing opinions, and foster and defend intellectual honesty and freedom of
			 inquiry and instruction.
(b) Shall
			 make known to the student the objectives of the course and shall attempt to
			 accomplish these objectives through student interaction both inside and outside
			 the classroom.
(c) Shall exercise
			 prudence and make a reasonable effort to protect the student from conditions
			 harmful to learning or to health and safety.
(d) Shall conduct themselves in their
			 professional relationship in such a manner that they do not expose the student
			 to unnecessary embarrassment or disparagement.
(e) Shall willingly teach all students
			 enrolled in a course and evaluate them on academic performance in accordance
			 with predetermined objectives and not on matters irrelevant to that
			 performance, whether personality, race, religion, degree of political activism,
			 or personal beliefs.
(f) Shall keep
			 in confidence information that has been obtained in the course of professional
			 service, unless disclosure serves professional purposes or is required by
			 law.
(g) Shall not use professional
			 relationships with students for private
			 advantage.