North Carolina Administrative Code › Title 19A - TRANSPORTATION › Chapter 02 - DIVISION OF HIGHWAYS › Subchapter C - SECONDARY ROADS SECTION › Section .0100 - SECONDARY ROADS › Section 02C .0116 - REIMBURSEMENT OF SCHOOLS FOR TRANSPORTATION IMPROVEMENTS COMPLETED ON THE STATE HIGHWAY SYSTEM

Current through Register Vol. 39, No. 2, July 15, 2024
(a) The school
				  shall consult with the Department by contacting the Division of Highways,
				  Division Office, District Engineer governing the specific area in which the
				  school is located to initiate reimbursement for transportation improvements.
				  Reimbursement of all costs associated with the Department's required
				  transportation improvements shall be assessed for value consistent with
				  Department transportation improvement projects of the same type and size.
				  Contact information for each Division Office may be accessed at
https://www.ncdot.gov/doh/divisions/
.
				  Criteria for reimbursement are as follows:
(1)
				  The school shall comply with all of the notification provisions to the
				  Department set forth in
				  G.S.
				  136-18(29a);
(2) The school shall be open for the general
				  instruction, specialized instruction, administration, or student services and
				  support of children in any grade or combination of grades, from kindergarten
				  through the 12th grade;
(3) The school shall provide paid itemized
				  invoices from the contractor of the work completed for which the school is
				  requesting reimbursement;
(4) The
				  Department shall provide to the school the option of securing the written
				  evaluation and written recommendations from the Department within 60 days. In
				  fulfilling this option, the Department may engage a prequalified traffic
				  engineer to provide the written evaluation. However nothing shall preclude the
				  school from securing its own prequalified engineer. Regardless of the option
				  chosen, the written evaluation and recommendations shall be prepared in
				  compliance with
				  G.S.
				  136-93.1A;
(5) The school may request the Department to
				  contract with and fund a specific independent traffic engineer chosen by the
				  school, but any such engagement shall be considered for approval on an
				  individual basis and according to the Department's prequalification process. If
				  the requested engineer is not on the prequalified list, the Department may take
				  the time to qualify that engineer and add him or her to the prequalified list
				  prior to the commencing of work on the evaluation. The process to qualify an
				  engineer in this manner will occur when requested in writing by the school,
				  acknowledging that the evaluation period will not start until the requested
				  engineer is qualified;
(6) If the
				  school hires a prequalified traffic engineer in lieu of an evaluation by the
				  Department, the Department shall only reimburse the costs of a completed
				  independent traffic study that quantifies the extent of a transportation
				  problem or provides an analysis of a proposed transportation solution for the
				  selected school site where the scope of the study is set by the Department
				  prior to commencing work on the study;
(7) Reimbursement requests that exceed 10
				  percent of the estimated costs of the improvements as determined by the
				  Department based upon the scope of the requirements for the specific project
				  shall require written justification from the school for the increased
				  cost;
(8) Reimbursement requests
				  for costs associated with the engineering design and independent traffic
				  engineering evaluation that exceed 15 percent of the construction costs
				  reimbursement request shall require written justification from the school for
				  the increased cost; and
(9) The
				  Department shall only provide reimbursement for those transportation
				  improvements on a State maintained roadway that are required by the Department.
				  The requirements may include those requested by any other reviewing authority
				  so long as the improvements are confirmed as necessary requirements by the
				  Department. Schools may install improvements that exceed those required by the
				  Department. However, the school shall agree to pay for the costs of those
				  additional improvements. Nothing herein requires the school to agree to make
				  any improvements beyond those that are required by the Department.