Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-02 - Meetings and organization of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A)
								Regular
			 meetings
The board shall hold at least four
				regular meetings each year on dates, and times, and at such locations as
				established by the chair of the board. Unless otherwise specified, all meetings
				of the board will be held at the Oxford campus.
(B)
								Special
			 meetings
A special meeting of the board shall be
				held upon call of the chair of the board who shall fix the date, time, and
				location of the meeting. Further, upon written petition of not less than five
				voting members of the board, the chair of the board shall call a special
				meeting of the board at the date, time, and place set forth in the
				petition.
(C)
								Emergency meetings
In the event of an emergency requiring
				immediate official action, the chair may call an emergency meeting. Notice of
				an emergency meeting must be given to all news media outlets that have
				requested such notification.
(D)
								Notice of
			 meetings
Public notice of all meetings shall be
				given in accordance with the requirements of section
				121.22 of the Revised Code. Any
				person may obtain information regarding the time, date, and location of all
				meetings by contacting the secretary to the board or by visiting
https://miamioh.edu/about-miami/leadership/president/bot/meeting-dates/index.html
.
(E)
								Quorum
A majority of the voting members of the
				board, when duly convened, shall constitute a quorum. A majority of the voting
				members of the board must be present at a duly convened meeting to vote on
				resolutions or ordinances.
(F)
								Parliamentary
			 authority
Robert's Rules of Order, newly revised
				(most recent edition), shall be accepted as authority on all questions of
				parliamentary procedure not determined by this chapter or provisions of the
				Revised Code of the state of Ohio.
(G)
								Election of
			 officers
At the meeting in September of each
				year, the chair shall appoint a nominating committee of three Trustees. The
				committee will be charged with proposing a slate of the following officers,
				selected from the voting members of the board: a chair, a vice chair, a
				secretary of the board and a teasurer of the board. At the meeting in December
				of each year, the board shall consider the proposed slate and elect from the
				voting members of the board: a chair, a vice chair, a secretary of the board
				and a treasurer of the board. These officers shall hold their respective office
				from January first through December thirty-first of the year succeeding their
				election and until their respective successors have been elected, so long as
				they shall continue to be trustees.
(H)
								Duties of
			 officers
The chair shall preside at all meetings
				and appoint committees. The chair serves as an ex-officio member of all board
				committees, except the nominating committee. The chair is responsible for
				establishing the agenda for board meetings.
The vice chair serves in the absence of
				the chair and assists the chair at the latter's request.
The secretary of the board shall
				maintain such records as the board requires.
The treasurer of the board shall
				maintain such financial records as the board requires.
(I)
								Vacancy in
			 office
In the event of a vacancy in the office
				of chair, the vice chair shall become chair. The chair shall then nominate a
				vice-chair to fill the remainder of vice chair term. The office of vice chair
				shall be confirmed at the next regular or special meeting of the
				board.
In the event of a vacancy in the office
				of secretary of the board or treasurer of the board, the vacancy shall be
				filled by election at the next regular or special meeting of the
				board.
(J)
								Minutes
Minutes of each meeting of the board
				shall be distributed to the members of the board within thirty days after the
				meeting. All minutes shall be signed by the secretary to the
				board.
(K)
								Reimbursement for expenses
All trustees are entitled to
				reimbursement for travel expenses incurred in attending meetings of a committee
				or of the board, and reimbursement of expenses incurred in attending meetings
				as a representative of the board, in accordance with law.
Replaces: 3339-1-02