reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 2 - STATE AGENCY › Section 340:105-12-5 - State Agency responsibilities

Current through Vol. 41, No. 20, July 1, 2024
Oklahoma Human Services Aging Services is responsible under
					 Title V Senior Community Service Employment Program (SCSEP) to:
(1) develop and implement the state SCSEP
				  plan with the assistance of sub-grantees and National SCSEP providers;
(2) have an equitable distribution
				  of authorized positions in the aggregate;
(3) adhere to provisions set forth in the
				  Older Americans Act and federal regulations promulgated under the Act;
(4) enroll and serve minority,
				  eligible participants in proportion to the minority eligible participants'
				  numbers within the geographical jurisdiction of the program;
(5) provide a sub-grantee with:
(A) technical assistance related to
				  SCSEP;
(B) SCSEP information
				  required to accomplish the sub-grantee's agreement responsibilities;
				  and
(C) monthly SCSEP monitoring of
				  programmatic and the financial systems and expenditures, including
				  sub-recipients and local project operators on a regular basis to ensure
				  compliance with cost allocations as specified in the
				  regulations;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 2 - STATE AGENCY › Section 340:105-12-6 - Contract withdrawal

Current through Vol. 41, No. 20, July 1, 2024
(a) Oklahoma
				  Department of Human Services (OKDHS) terminates the contract in whole or in
				  part for convenience when it is OKDHS' best interest. OKDHS terminates the
				  contract by delivering to the contractor, a Notice of Termination for
				  Convenience, specifying the terms and effective date of contract termination.
				  The contract termination date is a minimum of 30-calendar days from the date
				  OKDHS issues the Notice of Termination for Convenience.
(b) The sub-grantee may terminate the
				  contract for default or other just cause with a 30-calendar day written
				  request. OKDHS may terminate the contract for default or any other just cause
				  upon written notification to the contractor.
(c) Notice of termination must be in writing,
				  and electronic notification is sufficient.
(d) When the contract is terminated, OKDHS is
				  liable only for products and services delivered and accepted and for costs and
				  expenses, exclusive of profit, reasonably incurred prior to the date upon which
				  the notice was received.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 2 - STATE AGENCY › Section 340:105-12-7 - Coordination and resource development

Current through Vol. 41, No. 20, July 1, 2024
Oklahoma Human Services and sub-grantees collaborate with
					 other organizations to maximize opportunities for participants to obtain
					 workforce development, education, and supportive services to help them move
					 into unsubsidized employment. These organizations may include, but are not
					 limited to, workforce investment boards, American Job Centers (One-Stop
					 Centers), vocational rehabilitation providers, disability networks, basic
					 education and literacy providers, and community colleges.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-8 - Participant

Current through Vol. 41, No. 20, July 1, 2024
An individual is determined to be eligible for the program
					 after being assessed by Senior Community Service Employment Program staff and
					 assigned to a community service assignment to receive services funding and
					 legally filling an authorized position.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-9 - Program eligibility and data validation

Current through Vol. 41, No. 20, July 1, 2024
To be eligible for Senior Community Service Employment
					 Program (SCSEP) the following criteria is met and documentation is kept in the
					 participant's paper case file.
(1)
				  Applicants must be 55 years of age and older at the time of enrollment. Age is
				  calculated from the eligibility-determination date. Acceptable documentation to
				  prove age is:
(A) a driver license;
(B) a federal, state, or local government
				  identification card;
(C) a hospital
				  record of birth;
(D) a birth
				  certificate;
(E) a
				  passport;
(F) school records or an
				  identification (ID) card;
(G) Form
				  DD-214, Report of Separation or Discharge Paper;
(H) tribal records;
(I) a baptismal record;
(J) a work permit;
(K) a cross-match with Oklahoma Department of
				  Vital Statistics;
(L) public
				  assistance or social services records; or
(M) a Social Security award
				  letter;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-10 - Applicant recruitment and selection process

Current through Vol. 41, No. 20, July 1, 2024
Sub-grantees:
(1)
				  develop and implement methods to recruit and select eligible participants to
				  ensure maximum participation in the program;
(2) use income definitions and income
				  inclusions and exclusions for Senior Community Service Employment Program
				  (SCSEP) eligibility to determine and document participant eligibility;
(3) develop and implement methods
				  to recruit minority populations to ensure at least proportional representation
				  in assigned service areas; and
(4)
				  develop and implement strategies to recruit applicants who have priority of
				  service as defined in OAA Section 518(b) (1)-(2) and by the Jobs for Veterans
				  Act (JVA). Individuals with priority include those who:
(A) are covered persons in accordance with
				  the JVA, covered persons who are SCSEP-eligible must receive services instead
				  of or before non-covered persons;
(B) are 65 years of age and older;
(C) have a disability;
(D) have limited English
				  proficiency;
(E) have low literacy
				  skills;
(F) reside in a rural
				  area;
(G) have low employment
				  prospects;
(H) have failed to find
				  employment after utilizing services provided through the One-Stop Delivery
				  System; or
(I) are homeless or are
				  at risk for homelessness.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-11 - Senior Community Service Employment Program (SCSEP) orientation

Current through Vol. 41, No. 20, July 1, 2024
(a) Sub-grantees provide orientation for
				  SCSEP host agencies and participants, including information regarding:
(1) project goals and objectives;
(2) participant rights and responsibilities;
(3) customer service agencies or
				  host agencies;
(4) training
				  opportunities;
(5) available
				  supportive services; and
(6)
				  availability of free physical examinations.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-12 - Assessment and Individual Employment Program (IEP)

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee:
(1) assesses participants at least twice per
				  12-month period;
(2) uses
				  assessment information to determine the most appropriate community service
				  assignments (CSAs) for participants;
(3) establishes an initial goal of
				  unsubsidized employment for all participants;
(4) updates the IEP at least as frequently as
				  assessments occur, twice per 12-month period;
(5) modifies the IEP as necessary to reflect
				  other approaches to self-sufficiency when it becomes clear that unsubsidized
				  employment is not feasible;
(6)
				  includes an IEP provision to transition to other services for participants who
				  reach the individual durational limit or would not otherwise achieve
				  unsubsidized employment;
(7)
				  rotates participants to a new host agency, or a different assignment within the
				  host agency, based on a rotation policy approved by United States Department of
				  Labor in the grant agreement and, only when an individualized determination
				  concludes that the rotation is in the participant's best interest. Such
				  rotation must further the acquisition of skills listed in the IEP; and
(8) develops a system to
				  transition participants to unsubsidized employment or other assistance before
				  each participant's maximum enrollment duration expires.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-13 - Participant wages

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee provides participants with the highest
					 applicable required federal, state, or local minimum wage for time spent in
					 orientation, training, and community service assignments.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-14 - Required participant benefits

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee ensures rules and procedures are in place
					 regarding benefits provided to participants. Sub-grantees:
(1) provide the cost of physical
				  examinations;
(2) offer physical
				  examinations to participants upon program entry, and each year thereafter, as a
				  benefit of enrollment;
(3) obtain a
				  written waiver from each participant who declines a physical examination;
(4) do not obtain a copy or use
				  the results of the physical examination to establish eligibility or for any
				  other purpose;
(5) provide workers'
				  compensation benefits equal to those provided by federal or state law;
(6) cover unemployment
				  compensation, when required by state law;
(7) establish written policies relating to
				  compensation for scheduled work hours during which the participant's host
				  agency is closed for federal holidays, which are:
(A) New Year's Day;
(B) Dr. Martin Luther King, Jr.
				  Day;
(C) President's Day;
(D) Memorial Day;
(E) Independence Day;
(F) Labor Day;
(G) Columbus Day;
(H) Veterans Day;
(I) Thanksgiving; and
(J) Christmas;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-15 - Prohibited participant benefits

Current through Vol. 41, No. 20, July 1, 2024
Parti cipants may not carry over allowable benefits or
					 unused sick leave and holidays from one program year to the next.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-16 - Participant leave of absence

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Participant leave of absence is not considered part of the durational limits of
				  program participation when correctly entered into SCSEP Performance and Results
				  QPR (SPARQ) unless otherwise notified by the United States Department of Labor
				  (DOL).
(b) Leave of absence of any
				  kind is unpaid leave unless otherwise notified by DOL.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-17 - Workforce Innovation and Opportunity Act coordination

Current through Vol. 41, No. 20, July 1, 2024
(a) A Memorandum of Understanding (MOU) and
				  Infrastructure Agreement are established for each service area. The sub-grantee
				  operating a Senior Community Service Employment Program (SCSEP) project in a
				  local area is involved in the MOU negotiation with the Local Workforce
				  Investment Board.
(b) MOU details
				  the SCSEP sub-grantee's involvement in the One-Stop delivery system.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-18 - Collaboration and leveraged resources

Current through Vol. 41, No. 20, July 1, 2024
Collaboration with other organizations is essential to
					 maximize opportunities for participants to obtain workforce development,
					 education, and supportive services to help them move into unsubsidized
					 employment. These organizations may include, but are not limited to, workforce
					 investment boards, American Job Centers (One-Stop Centers), vocational
					 rehabilitation providers, disability networks, basic education and literacy
					 providers, and community colleges.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-19 - Supportive services

Current through Vol. 41, No. 20, July 1, 2024
Sub-grantees are responsible for supportive and follow-up
					 services.
(1)
Supportive
				  services.
Sub-grantees:
(A) provide
				  supportive services, as needed, to help participants participate in their
				  community service assignment and to obtain and retain unsubsidized employment;
				  and
(B) establish criteria to
				  assess the need for supportive services and to determine when participants will
				  receive supportive services, including after obtaining, unsubsidized
				  employment.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-20 - Customer Service Assignment (CSA) and host agencies

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee:
(1) bases the initial CSA on the assessment
				  done at enrollment;
(2) selects
				  only designated 501(c)(3) organizations or public agencies as host agencies;
(3) puts in place procedures to
				  ensure adequate supervision of participants at host agencies;
(4) ensures safe and healthy working
				  conditions at CSA through annual monitoring;
(5) ensures methods to recruit and develop
				  new host agencies develop and implement methods for recruiting new host
				  agencies and provides training options that enable participants to increase
				  skill level and transition to unsubsidized employment; and
(6) ensures maintenance of effort conditions
				  when selecting a new host agency.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-21 - Maintenance of effort

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee ensures that Customer Service Assignments
					 (CSA) do not reduce the number of employment opportunities or vacancies that
					 would otherwise be available to individuals who are notSenior Community Service
					 Employment Program participants. The sub-grantee specifically ensures that CSAs
					 do not:
(1) displace currently employed
				  workers, including partial displacement, such as a reduction in non-overtime
				  work, wages, or employment benefits;
(2) impair existing contracts or result in
				  the substitution of federal funds for other funds in connection with work that
				  would otherwise be performed; or
(3) assign, or continue to assign, a
				  participant to perform the same work or substantially the same work, as that
				  performed by an individual who is on layoff.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-22 - Durational limits

Current through Vol. 41, No. 20, July 1, 2024
(a)
Average
				  project duration.
An average project duration of 27 months or less is
				  maintained, unless Educational Training Administration (ETA) approves an
				  extension to 36 months.
(b)
Individual durational limits.
Unless otherwise notified by the
				  United States Department of Labor, participants are allowed to participate in
				  the program for no longer than 48 consecutive or inconsecutive months, unless
				  approved policy allows for an extension and the participant meets extension
				  criteria.
(1) The individual durational limit
				  of 48 months does not automatically entitle participants to remain in the
				  program for the entire 48 months.
(2) Participants are notified of policy
				  pertaining to the maximum duration requirement, including the possibility of an
				  extension if applicable, at the time of enrollment and each year thereafter,
				  and whenever ETA has approved a change of policy.
(3) Participants are terminated when reaching
				  the 48-month durational limit and are provided a written 30-day notice prior to
				  the program exit.
(4) Eligibility
				  and other programmatic considerations, such as the participant's Individual
				  Employment Program, are taken into account.
(5) Approved leave of absence does not count
				  toward the aggregate limits for the average project durational limit, nor the
				  individual durational limit. Participants do not receive pay during approved
				  breaks.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-23 - Performance data validation

Current through Vol. 41, No. 20, July 1, 2024
Parti cipant data is collected via the SCSEP Performance
					 and Results QPR (SPARQ) system only for its respective service area to comply
					 with the requirements of the Senior Community Service Employment Program
					 (SCSEP) Data Collection and SCSEP Data Validation Handbooks. Participant paper
					 case files and information entered into SPARQ are used to verify compliance
					 with data validation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-24 - Right of return and reenrollment

Current through Vol. 41, No. 20, July 1, 2024
Parti cipants must meet eligibility criteria for
					 reenrollment as required for initial enrollment, per Oklahoma Administrative
					 Code 340:105-12-15.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-25 - OKjobMatch.com and SCSEP Performance and Results QPR (SPARQ)

Current through Vol. 41, No. 20, July 1, 2024
The United States Department of Labor requires the use of
					 the SCSEP Performance and Results QPR (SPARQ) system. Data obtained from the
					 SPARQ system is used to track program performance. Sub-grantees ensure all
					 participant and program information is entered in SPARQ, updated on a regular
					 basis, and all participants must be registered in OKjobMatch.com to assist with
					 job search activities. SPARQ is utilized to track the average durational limit
					 for the sub-grantee and individual durational limits reflected in the QPR and
					 management reports. Approved leave of absences do not count toward the
					 aggregate limits for both the project and the individual when properly entered
					 into SPARQ.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 3 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE V - SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM OF THE OLDER AMERICANS ACT › Section 340:105-12-26 - Case file documentation requirements

Current through Vol. 41, No. 20, July 1, 2024
Sub-grantees maintain:
(1) documentation of waivers of physical
				  examinations by participants;
(2)
				  documentation of the provision of complaint procedures to
				  participants;
(3) documentation of
				  eligibility determinations and recertification;
(4) records of grievances and
				  outcomes;
(5) records required for
				  data validation; and
(6)
				  documentation of monitoring reports for sub-grantees and host
				  agencies.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-27 - Maintenance of files and privacy information

Current through Vol. 41, No. 20, July 1, 2024
Sub-grantees are responsible for:
(1) record retention and:
(2) maintaining participant files for
				  three-program years after the program year in which the participant received
				  final follow-up activity;
(3)
				  ensuring that all participant records are securely stored by the grantee or
				  sub-recipient and access is limited to appropriate staff in order to safeguard
				  personal identifying information;
(4) ensuring all participant medical records
				  are securely stored separately by the grantee or sub-recipient from all other
				  participant records and access is limited to authorized staff for authorized
				  purposes;
(5) establishing
				  safeguards to preclude tampering with electronic media, such as personal
				  identification numbers (PINs) and SCSEP Performance and Results QPR (SPARQ)
				  logins;
(6) ensuring that the
				  Educational Training Administration and national office are immediately
				  notified by the grantee in the event of any potential security breach of PINs,
				  whether electronic files, paper files, or equipment are involved; and
(7) compling with, and ensure that authorized
				  users under its grant comply with, all SPARQ access and security
				  rules.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-28 - Data collection and reporting

Current through Vol. 41, No. 20, July 1, 2024
The sub-grantee:
(1) ensures the collection and reporting of
				  all required data according to specified time schedules;
(2) ensures the use of United States
				  Department of Labor approved data collection forms and the SCSEP Performance
				  and Results QPR (SPARQ) system;
(3)
				  ensures those capturing and recording data are familiar with the latest
				  instructions for data collection, including Educational Training Administration
				  issuances, such as Training and Educational Guidance Letters, Data Collection
				  and Data Validation Handbooks, and the Older Worker Community of
				  Practice;
(4) ensures data is
				  entered directly into the Web Data Collection System (WDCS)/SPARQ;
(5) presents complete data files in the
				  specified electronic format, as well as hard copy case files, to the grantee
				  when the sub-grantee ceases to administer the program; and
(6) enters complete data related to any
				  participants acquired upon becoming sub-grantee, including participants who are
				  in the follow-up period.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-29 - Termination

Current through Vol. 41, No. 20, July 1, 2024
(a) The sub-grantee provides a 30-calendar
				  day written notice for all terminations that states the reason for termination
				  and informs the participants of grievance procedures and rights to appeal.
(b) The participant can be
				  involuntarily terminated for:
(1) fraud in
				  providing eligibility information;
(2) the grantee or sub-recipient incorrectly
				  determines a participant is eligible;
(3) ineligibility at
				  recertification;
(4) reaching the
				  individual durational limit and not qualify for an extension, when
				  available;
(5) becoming employed,
				  but not notifying the grantee or sub-recipient;
(6) refusing to accept a reasonable number of
				  job offers or referrals, with no extenuating circumstances with approval from
				  the United States Department of Labor (DOL); and
(7) cause with DOL
				  approval.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-30 - Grievance procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
Senior Community Service Employment Program (SCSEP)
				  sub-grantee employees, participants, and applicants are provided the
				  opportunity to make complaints involving alleged violations of federal law or
				  SCSEP operating procedures to the sub-grantee and Oklahoma Human Services
				  (OKDHS) Community Living, Aging and Protective Services (CAP). SCSEP grievance
				  policy is based on the principle that, when possible, complaints are resolved
				  at the lowest level. This policy includes three components described as
				  requirements of, and actions taken by:
(1)
				  CAP as the grantee;
(2)
				  sub-grantees; and
(3) the United
				  States (U.S.) Department of Labor (DOL).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-31 - Optional United States Department of Labor (DOL) policy requests

Current through Vol. 41, No. 20, July 1, 2024
(a) Grantees that wish to make optional
				  requests must submit each request in a separate, clearly-titled document. To
				  receive Employment and Training Administration (ETA) approval, requests must
				  adhere to the statute and regulations and provide a substantive rationale such
				  as improved program management, better service to participants, or least
				  disruption possible to participants. DOL provides guidance in the most current
				  Training and Employment Guidance Letter regarding instructions. Approvals for
				  optional requests expire at the end of each program year, and grantees must
				  submit a new request to exercise these options.
(b) Optional policy requests are made to DOL
				  only by the grantee. Policy requests include, but are not limited to:
(1) change 48-Month Individual Durational
				  Limit (IDL) per Section 641.570(a)(3) of Title 20 of the Code of Federal
				  Regulations (20 C.F.R.
				  §
												641.570(a)(3);
(2) additional Funds for Participant Training
				  and Supportive Services (ATSS) per Section 502(c)(6)(C) of the Older Americans
				  Act;
(3) increase in Administrative
				  Cost Limitations per
				  20
				  C.F.R. §
												641.870;
(4) Rotational Policy per
				  20
				  C.F.R. §
												641.575;
(5) Cross-Border Agreements per
				  20
				  C.F.R. §
												641.515(c);
				  or
(6) on the job
				  experience.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:106-12-32 - Required United States Department of Labor (DOL) forms

Current through Vol. 41, No. 20, July 1, 2024
(a) Sub-grantees use DOL forms for the Senior
				  Community Service Employment Program to include the:
(1) Participant Handbook
				  Acknowledgment;
(2) Family Size
				  Verification;
(3) Family Income
				  Worksheet;
(3) Host Agency
				  Agreement;
(4) Host Agency
				  Orientation; and
(5) Job Search
				  Activity Documentation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-33 - Budget revisions for Title V sub-grantees

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The following budget
				  revisions require grantor-agency approval by a revised notification of grant
				  award (NGA). Revisions are:
(1) a budget
				  increase of more than 10 percent in any single-line, approved line
				  item;
(2) a change in the cost
				  sharing ratio;
(3) a change in the
				  project period and budget year dates;
(4) a change in the award recipient;
				  and
(5) any change in the personnel
				  or equipment line items.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 4 - FISCAL AND ADMINISTRATIVE POLICIES FOR TITLE V SUB-GRANTEES › Section 340:105-12-34 - Fiscal and project performance monitoring and reporting requirements

Current through Vol. 41, No. 20, July 1, 2024
(a)
Data.
Accurate data is
				  entered daily and submitted by the 15th of the month following the end of each
				  quarter, (October 15th, January 15th, April 15th, and July 15th), to SCSEP
				  Performance and Results QPR (SPARQ), as required. Those capturing and recording
				  data must:
(1) be familiar with the latest
				  instructions for data collection, including the United States Department of
				  Labor administrative issuances, such as Older Workers Bulletins, Training and
				  Employment Guidance Letters, Data Collection Handbook, and internet
				  postings;
(2) safeguard personal
				  identification numbers (PIN);
(3)
				  notify the Oklahoma grantee immediately in the event of any potential PIN
				  security breach;
(4) ensure users
				  comply with all SPARQ access and security rules; and
(5) turn over complete data files for DAIL
				  and SCSEP databases (SPARQ), and hard copy case files, when the second party
				  ceases to administer SCSEP.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 5 - SUB-GRANTEE RESPONSIBILITIES › Section 340:105-12-35 - Coordination and resource

Current through Vol. 41, No. 20, July 1, 2024
Each sub-grantee is expected to work and collaborate with
					 its local Workforce Innovation and Opportunity Act (WIOA) One Stop, and
					 American Job Center (AJC) office and to further collaborate with local and
					 regional providers for supportive services that may alleviate barriers to
					 employment for participants.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 5 - SUB-GRANTEE RESPONSIBILITIES › Section 340:105-12-36 - Equitable distribution

Current through Vol. 41, No. 20, July 1, 2024
Sub-grantees must manage slot allotment within equitable
					 distribution guidelines set by the United States Department of Labor, to the
					 extent feasible, providing potential participants with equal access to the
					 program. Over-enrollment must be managed to minimize impact on participants and
					 avoid layoffs.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 5 - SUB-GRANTEE RESPONSIBILITIES › Section 340:105-12-37 - Title V host agency monitoring and evaluation

Current through Vol. 41, No. 20, July 1, 2024
(a) Prior to a host agency acting as a
				  training site for participants, a host agency must understand and agree to:
(1) bear the cost of any training materials,
				  background checks, and required health screenings;
(2) provide a safety orientation to all
				  assigned participants;
(3) inform
				  the project office of any changes to a participant's work schedule or training
				  responsibilities;
(4) notify the
				  project office if the participant's supervisor is paid with federal funds by
				  checking the appropriate box on the host agency agreement;
(5) consider qualified participants for
				  permanent positions within the agency as they become available;
(6) adhere to the sub-grantee's right to set
				  participant training hours based on the available budget and other program
				  considerations in the county where the participant is assigned; and
(7) ensure participants are not unsupervised
				  or left alone at any time.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 12 - Senior Community Service Employment Program (SCSEP) › Part 5 - SUB-GRANTEE RESPONSIBILITIES › Section 340:105-12-38 - National or state emergencies or mandates

Current through Vol. 41, No. 20, July 1, 2024
(a) Sub-grantees are responsible for ensuring
				  host agencies have disaster and emergency action plans in place.
(b) When, due to a national or state
				  emergency or mandate and a change to the individual durational limit is
				  directed, participants are eligible for continued program participation for the
				  length of time specified by the mandate. When there is not an active host
				  agency assignment available for the participant, he or she is entered into an
				  unpaid approved break in participation until he or she is able to be placed in
				  a paid training activity. The approved break in participation is not counted
				  against the new durational limit. At the time a participant resumes active
				  training, his or her additional participation count begins. Remaining
				  eligibility is only calculated for time spent in the paid training or community
				  service assignment. Participants are notified of the option for continued
				  eligibility. If the participant opts for continued Senior Community Service
				  Employment Program services, he or she is provided their 12-month transitional
				  notice with their new eligibility expiration date.
(c) When the Department of Labor provides
				  flexibilities regarding policy requirements, information will be conveyed to
				  participants and sub-grantees as needed.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-1 - Purpose [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-2 - Definitions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
					 3623, eff 7-23-92 (emergency); Amended at 10 Ok Reg 2369, eff 6-11-93; Amended
					 at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended at 11 Ok Reg 2773, eff
					 6-13-94; Amended at 13 Ok Reg 325, eff 5-18-95 (emergency); Amended at 13 Ok
					 Reg 2663, eff 6-28-96; Amended at 14 Ok Reg 2174, eff 5-14-97 (emergency);
					 Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 16 Ok Reg 2527, eff 7-1-99;
					 Revoked at 18 Ok Reg 2144, eff 6-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-3 - Legal base and authority [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94; Amended at 13 Ok Reg 499, eff 11-14-95
					 (emergency); Amended at 13 Ok Reg 2663, eff 6-28-96; Amended at 14 Ok Reg 2174,
					 eff 5-14-97 (emergency); Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 16
					 Ok Reg 2527, eff 7-1-99; Amended at 18 Ok Reg 2144, eff 6-11-01; Amended at 19
					 Ok Reg 221, eff 11-1-01 (emergency); Amended at 19 Ok Reg 1171, eff 5-13-02;
					 Amended at 24 Ok Reg 1351, eff 7-1-07.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-4 - Roles and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  staff members responsible for licensing child care facilities are under the
				  supervision of Licensing Services within Oklahoma Child Care Services (OCCS).
				  The licensing staff makes recommendations on all case actions to the licensing
				  supervisor. The statewide licensing coordinator or designee is responsible for
				  the final approval of all licensing recommendations.
(b) Official licensing records for child care
				  programs are maintained in the licensing staff's office. These records are open
				  to the public upon request and the procedures in
				  340:110-1-14
				  are followed.
(c) In addition to
				  licensing child care facilities, licensing staff:
(1) communicate with local fire and health
				  officials within their assigned area regarding licensing policy, requirements,
				  inspections, and other issues related to a specific facility or child care in
				  general;
(2) refer facilities to
				  local city officials regarding local ordinances and related
				  compliance;
(3) assist parents in
				  identifying child care options and providing information on choosing quality
				  care;
(4) facilitate or sponsor
				  training for child care providers; and
(5) promote the availability of quality,
				  affordable child care within the licensing staff's assigned area.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-4.1 - Forms [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 13 Ok Reg 325, eff 5-18-95 (emergency); Added
						at 13 Ok Reg 499, eff 11-14-95 (emergency); Added at 13 Ok Reg 2663, eff
						6-28-96; Amended at 13 Ok Reg 3225, eff 6-29-96 (emergency); Amended at 14 Ok
						Reg 1408, eff 5-12-97; Amended at 14 Ok Reg 2174, eff 5-14-97 (emergency);
						Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 16 Ok Reg 2527, eff 7-1-99 ;
						Amended at 18 Ok Reg 2144, eff 6-11-01; Amended at 19 Ok Reg 221, eff 11-1-01
						(emergency); Amended at 19 Ok Reg 1171, eff 5-13-02; Amended at 21 Ok Reg 910,
						eff 6-1-04; Amended at 23 Ok Reg 1092, eff 6-1-06; Amended at 24 Ok Reg 1351,
						eff 7-1-07; Amended at 25 Ok Reg 1962, eff 7-1-08; Amended at 26 Ok Reg 415,
						eff 11-20-08 (emergency); Amended at 26 Ok Reg 2239, eff 7-1-09; Amended at 27
						Ok Reg 48, eff 10-1-09 (emergency); Amended at 27 Ok Reg 1869, eff 7-1-10;
						Amended at 28 Ok Reg 1669, eff 7-1-11; Amended at 30 Ok Reg 1376, eff
						7-1-13
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-5 - Inquiries [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94; Amended at 13 Ok Reg 499, eff 11-14-95
					 (emergency); Amended at 13 Ok Reg 2663, eff 6-28-96; Amended at 14 Ok Reg 2174,
					 eff 5-14-97 (emergency); Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 16
					 Ok Reg 2527, eff 7-1-99; Amended at 18 Ok Reg 2144, eff 6-11-01; Amended at 20
					 Ok Reg 1259, eff 6-01-03; Amended at 22 Ok Reg 1304, eff 6-1-05; Amended at 23
					 Ok Reg 1092, eff 6-1-06; Amended at 25 Ok Reg 1962, eff 7-1-08; Amended at 26
					 Ok Reg 415, eff 11-20-08 (emergency); Amended at 26 Ok Reg 2239, eff 7-1-09;
					 Amended at 28 Ok Reg 1669, eff 7-1-11; Amended at 36 Ok Reg 181, eff 12-17-18
					 (emergency).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-6 - Inquiries and request for license process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Inquiries.
Child care program, residential program, or
				  child-placing agency license inquiries are referred to the appropriate
				  Licensing staff. Licensing determines licensure necessity per, Oklahoma Child
				  Care Facilities Licensing Act, Section
				  403 of Title 10 of the Oklahoma
				  Statutes (10 O.S. § 403). Programs exempt from licensure may request
				  licensure.
(b)
Licensing
				  exemptions.
Program exemptions include (1) through (3) of this
				  subsection.
(1)
Tribal reservation,
				  Indian country, and federal facilities.
Facilities located on tribal
				  reservations or in Indian country and federal child care facilities not
				  requiring a state license that may request licensure are:
(A) on Indian tribal land;
(B) licensed by a tribe, with a Child Care
				  Services (CCS) cooperative Licensing agreement; and
(C) operating on military bases or federal
				  property.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-6.1 - Appendices [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 9 Ok Reg
					 3679, eff 7-23-92 (emergency); Added at 10 Ok Reg 2911, eff 6-25-93; Amended at
					 11 Ok Reg 385, eff 10-15-93 (emergency); Amended at 11 Ok Reg 2773, eff
					 6-13-94; Amended at 11 Ok Reg 3649, eff 6-14-94 (emergency); Amended at 13 Ok
					 Reg 325, eff 5-18-95 (emergency); Amended at 12 Ok Reg 1447, eff 5-26-95;
					 Amended at 13 Ok Reg 499, eff 11-14-95 (emergency); Amended at 13 Ok Reg 2663,
					 eff 6-28-96; Amended at 13 Ok Reg 3225, eff 6-29-96 (emergency); Amended at 14
					 Ok Reg 1408, eff 5-12-97; Amended at 16 Ok Reg 2527, eff 7-1-99; Revoked at 18
					 Ok Reg 2144, eff 6-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-7 - Disposition of application [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94; Revoked at 13 Ok Reg 325, eff 5-18-95
					 (emergency); Revoked at 13 Ok Reg 2663, eff 6-28-96; Amended at 24 Ok Reg 1351,
					 eff 7-1-07
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8 - Types of issuance

Current through Vol. 41, No. 20, July 1, 2024
(a)
Six-month
				  permit.
New child care centers, day camps, drop-ins, out-of-school time,
				  part-day programs, programs for sick children, and family child care homes may
				  be issued a six-month permit. The six-month permit provides Oklahoma Department
				  of Human Services (DHS) Child Care Services (CCS) Licensing staff an
				  opportunity to evaluate the program's compliance with Licensing requirements on
				  an ongoing basis, and provides a basis to contract with DHS for child care
				  subsidy, and receive Child and Adult Care Food Program reimbursement. The
				  owner's Licensing compliance history is considered.
(1) Licensing staff may recommend a permit
				  when the program is in compliance with Licensing requirements regarding:
(A) completed criminal history review results
				  for all required individuals;
(B)
				  number of qualified personnel;
(C)
				  professional development, including current cardio-pulmonary resuscitation
				  (CPR) and first aid certifications;
(D) hazards indoors or outdoors;
(E) liability insurance coverage;
(F) adequate equipment;
(G) fencing and playground safety;
(H) fire safety; and
(I) other areas affecting children's
				  safety.