Ohio Administrative Code › Title 4753 - Ohio Speech and Hearing Professionals Board › Chapter 4753-11 - Accessing Confidential Personal Information › Section 4753-11-01 - Definitions for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
(A) "Access" as a
			 noun means an opportunity to copy, view, or otherwise perceive whereas "access"
			 as a verb means to copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system"
			 means the purchase of a "computer system," as defined in this rule, that is not
			 a computer system currently in place nor one for which the acquisition process
			 has been initiated as of the effective date of the board rule addressing
			 requirements in section
			 1347.15 of the Revised Code.
(C) "Computer system" means a
			 "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
			 "Confidential personal information" (CPI) has the meaning as defined by
			 division (A) (1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the board in accordance with division (B)(3)
			 of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the board confidential.
(E) "Employee of the board" means each
			 employee of the board regardless of whether he/ she holds an elected or
			 appointed office or position within the board. "Employee of the board" is
			 limited to the Ohio speech and hearing professionals
			 board.
(F)
			 "Incidental contact" means contact with the information that is secondary or
			 tangential to the primary purpose of the activity that resulted in the
			 contact.
(G) "Individual" means
			 natural person or the natural person's authorized representative, legal
			 counsel, legal custodian, or legal guardian.
(H) "Information owner" means the individual
			 appointed in accordance with division (A) of section
			 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I) "Person" means natural person.
(J) "Personal information" has the same
			 meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(K) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L) "Research" means a methodical
			 investigation into a subject.
(M)
			 "Routine" means common place, regular, habitual, or ordinary.
(N) "Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person" as that phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to the board's employees that is maintained
			 by the board for administrative and human resource purposes.
(O) "System" has the same meaning as defined
			 by division (F) of section
			 1347.01 of the Revised
			 Code.
(P) "Upgrade" means a
			 substantial redesign of an existing system for the purpose of providing a
			 substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.
Effective: 12/1/2020
Five Year
				Review (FYR) Dates: 9/19/2021
Promulgated Under:
				119.03
Statutory
				Authority: 4753.05(A)
Rule Amplifies:
				1347.15
Prior
				Effective Dates: 01/01/2011