reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-59 - Disability Services and Library Collection Development › Section 3354:2-59-26 - Textbook Selection and Auto Adoption Policy

Current through all regulations passed and filed through July 1, 2024
A.
								Textbooks and
			 other instructional materials are selected by the individual faculty member
			 teaching the course section, though in some cases a departmental committee or a
			 committee composed of faculty teaching a course may make the selection. Faculty
			 members are responsible for selecting their own textbooks and instructional
			 materials and providing timely, accurate information to the Bookstore through
			 their Division Dean's Office. Division Deans will facilitate and ensure faculty
			 and departments comply with this textbook selection policy.
B.
								Faculty should
			 strive to minimize the costs of textbooks and other instructional materials for
			 students while maintaining the quality of education and academic freedom. To
			 make textbooks more affordable, the Bookstore shall provide students and others
			 with accurate course material information to allow students to pursue used,
			 rental or electronic versions of textbooks.
C.
								In the selection
			 of textbooks and classroom materials, faculty members are encouraged to:
1.
									Review and
			 consider the adoption of open educational resources including cost-free, online
			 textbooks and materials;
2.
									Select required textbooks and other educational
			 materials which allow for resale and reuse of the textbooks and
			 materials;
3.
									Contribute one complimentary copy, when possible, of a
			 textbook from textbook publishers to the library reserves desk so that all
			 students in the class may benefit from access to these
			 resources;
4.
									Strive to select textbooks and other course materials
			 that comply with requirements for accessibility of the Americans with
			 Disabilities Act, other applicable acts, and their implementing regulations;
			 and
5.
									Limit the use of new edition textbooks when previous
			 editions do not significantly differ in a substantive way, as determined by the
			 appropriate faculty, and when the Bookstore can ensure an adequate supply of
			 the older edition books are available.
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-61 - Conduct Code › Section 3354:2-61-01 - Student conduct code policy

Current through all regulations passed and filed through July 1, 2024
The board of trustees of Lakeland
				community college requires that the conduct of students be of an honest,
				responsible and appropriate nature so as to permit the college to properly
				pursue its educational objectives and programs. Academic integrity is the
				foundation of our institution as honesty, the basic component of trust, is
				essential to both individual and institutional integrity. Lakeland Community
				College has set forth certain behaviors as violating academic honesty and
				appropriate standards of student conduct and, thus, potentially diminishing
				Lakeland's integrity, reputation for academic quality, and ability to function
				as an academic community.
This policy applies to both on-campus
				and off-campus college-related activities.
(A)
								The president of
			 the college shall develop and implement a student conduct code which sets forth
			 standards of conduct for students, consistent with board policy, and proper
			 procedures for enforcement thereof. This conduct code shall also apply to
			 student conduct involving violations of federal, state or local
			 laws.
(B)
								The president may delegate to appropriate college
			 officials the responsibility to implement the student conduct code.
			 Disciplinary action may be taken against a person who has been admitted as a
			 student to the college, whether or not the individual is registered for
			 classes. Disciplinary action may also be taken against student
			 organizations.
(C)
								The president shall provide for the enforcement of the
			 student conduct code through the use of college officials and college law
			 enforcement officers.
Replaces: 3354:2-61-
									02
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-61 - Conduct Code › Section 3354:2-61-05 - Demonstrations, marches and speakers

Current through all regulations passed and filed through July 1, 2024
(A) The college recognizes the exercise of
			 the rights of expression, conscience, affiliation, and peaceful assembly. The
			 college is equally mindful that a reasonable and assignment of college
			 facilities, resources, and personnel consistent with civil liberties expressed
			 in the first amendment to the United States Constitution is necessary in order
			 to assure the pursuit of educational programs, to accommodate the needs of all
			 persons, and to respect the rights of all members of the college
			 community.
(B) In order to insure
			 the accomplishment of these purposes and to insure the orderly conduct of
			 classes and other functions of the college, specific administrative procedures
			 are established.
(C) In order to
			 provide continuity of educational programs and to provide for a climate of
			 safety, groups wishing to demonstrate or march on college property must have an
			 endorsement for the demonstration or march from a college department or
			 registered student organization, and must also receive a permit to demonstrate
			 or march from the dean of student development.
(D) The college neither permits nor forbids
			 demonstrations off campus by members of the college community. Persons
			 demonstrating off campus are reminded that they are expected to act in a manner
			 that will conform to all national, state, and municipal laws and ordinances.
			 The college is particularly concerned that this responsibility be fulfilled
			 when persons demonstrating off campus identify themselves as members of the
			 college.
Replaces: 3354:2-61-05
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-61 - Conduct Code › Section 3354:2-61-10 - Persona non grata status for nonstudent visitors

Current through all regulations passed and filed through July 1, 2024
The board of trustees of Lakeland
				community college requires that the conduct of non-student visitors to campus
				and those attending off-campus college sponsored events be of a responsible and
				appropriate nature so as to permit the college to properly pursue its
				educational objectives and programs and to permit college guests to enjoy a
				safe environment.
(A)
								The president of the college shall implement a
			 procedure that regulates the behavior of non-student visitors, consistent with
			 board policy and applicable federal, state, and local laws, when such behavior
			 is deemed detrimental to the college community. The president shall also
			 develop proper procedures for enforcement of this policy.
(B)
								The president may
			 delegate to appropriate college officials the responsibility to implement this
			 procedure.
(C)
								The president shall enforce this policy through the use
			 of appropriate college officials and the campus police department.
Replaces: 3354:2-61-10
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-62 - Residency Requirements, Financial Aid for Admissions › Section 3354:2-62-01 - Admissions policy - credit courses

Current through all regulations passed and filed through July 1, 2024
For credit courses, admissions to
				Lakeland is open to:
(A)
New first time in college students
who are high school graduates, students
			 who hold a GED, and non-high school graduates whose high school class has
			 already graduated and have successfully completed the ability to benefit
			 test.
(B)
Current high school students
who meet the college credit Plus admissions
			 criteria.
(C)
Transfer students
who
			 have evidence of a post-secondary degree or a college transcript reflecting at
			 least
								fifteen credit hours from a regionally accredited
			 institution.
(D)
Transient students
who
			 are matriculated at another college, enroll for one term only, and expect to
			 return to their home school for continued study.
(E)
Non-degree/non-certificate students
who enroll to take courses for personal enrichment or
			 professional development. Non-degree students must be a high school graduate or
			 have obtained a high school diploma equivalency.
Admission to the college does not
				guarantee entrance into programs with selective admission
				criteria.
Replaces: 3354:2-62-01
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-62 - Residency Requirements, Financial Aid for Admissions › Section 3354:2-62-03 - Financial aid

Current through all regulations passed and filed through July 1, 2024
All recommendations and/or decisions
				for financial aid award are the responsibility of the financial Aid Office and
				its authorized committees. All disbursements of financial aid funds will be the
				responsibility of the financial services. Financial aid disbursements may
				include the payment of tuition and fees, the purchase of books and supplies,
				and the issuance of checks for living expenses if such expenses are allowed for
				in the particular financial aid program or grant.
(A)
								Where
			 appropriate, financial aid funds may be withheld from a student pending the
			 repayment of delinquent loans or the funds may be applied to such outstanding
			 delinquent loans and the balance of the award, if any, given to the
			 student.
(B)
								Where appropriate, financial aid funds may be applied
			 to non-sufficient funds (NSF) checks or any other outstanding debt a student
			 may have to the college.
Replaces: 3354:2-62-03
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-62 - Residency Requirements, Financial Aid for Admissions › Section 3354:2-62-05 - Residency requirements

Current through all regulations passed and filed through July 1, 2024
Lakeland is required by law to classify every student's residency as
				follows:
(A)
								Resident of Lake county -
			 to qualify for this tuition category the student:
(1)
									Must have lived in the State of Ohio for at least one
			 year, and in Lake County for at least six months
(2)
									Must have met requirements for selective service
			 registration, if applicable.
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-63 - Policy on Student Records › Section 3354:2-63-01 - Confidentiality and review of student records

Current through all regulations passed and filed through July 1, 2024
The following statement is the
				college's policy on students' rights to review their educational records and
				the confidentiality of these records in accordance with the 1974 Family
				Educational Right to Privacy Act (Buckley amendment).
(A)
								Students
			 attending Lakeland have the right to review their educational records which
			 consist of official records, files, and data directly related to themselves
			 which are maintained by the college or any college department/division.
Medical and counseling records
				maintained by professional or para-professional physicians or counselors which
				are used in treatment or counseling with a student are deemed confidential and
				the institution is not obligated to share with a student. Such records may be
				reviewed by a physician or other appropriate professional of the student's
				choice.
(B)
								A student's educational records are confidential and
			 may only be released with the student's written consent.
The only exception are appropriate
				college officials (or a designated college representative) who may review the
				record for the educational interest of the student.
(C)
								Students have the
			 opportunity to challenge the content of their school records to insure that the
			 records are not inaccurate, misleading or otherwise in violation of the privacy
			 or other rights of students. Students have an opportunity to correct any
			 inaccurate, misleading, or otherwise inappropriate data contained in those
			 records.
Challenges by students regarding the
				validity of grades received are not covered by the Family Educational Right to
				Privacy Act.
(D)
								The college classifies the following information on
			 individual students as public (directory) information and may make it available
			 to the public:
(1)
									Name
(2)
									Home address
(3)
									
			 Home telephone number
(4)
									Date of birth
(5)
									Verification of
			 enrollment
(6)
									Photograph
(7)
									Dates of
			 attendance
(8)
									Verification of graduation and date of graduation
(9)
									
			 Degree and major earned
(10)
									Special awards/honors earned
(11)
									Hometown
(12)
									 High School
(13)
									If a member of
			 an athletic team, the student's height, weight, sports team and sports
			 statistics
Replaces:
										3354:2-63-01
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-66 - Tuition Payment Plan › Section 3354:2-66-01 - Tuition payment plan

Current through all regulations passed and filed through July 1, 2024
(A)
			 Lakeland will offer a tuition payment plan for which specific administrative
			 procedures are established.
(B) The
			 college reserves the right to collect the principal outstanding on a delinquent
			 tuition payment and any applicable interest or penalty due and any associated
			 collection cost incurred by the college.
(C) A student who is delinquent or in default
			 of a tuition payment may be denied the right to
			 register for any term unless that student's total balance due Lakeland is less
			 than one hundred dollars.
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-01 - Student governance

Current through all regulations passed and filed through July 1, 2024
(A)
								Lakeland student
			 government is the representative organization of the students on campus. Campus
			 Activities Board is the official student programming body on
			 campus.
(B)
								Lakeland student government and campus activities board
			 secures money from the general fund and manage their own budgets. The dean of
			 student Development has ultimate authority for these matters.
(C)
								Rules and
			 regulations for college-wide elections are prescribed by the student elections
			 board and approved by LSG (Lakeland student government) prior to each election.
			 All candidates should consult aforementioned regulations when published and
			 conduct themselves in accordance therewith.
Replaces: 3354:2-70-01
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-03 - Accounts for student clubs and organizations

Current through all regulations passed and filed through July 1, 2024
All student organizations must maintain
				their accounts with the college and all funds must be deposited into the
				college accounts.
Replaces:3354:2-70-03
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-10 - Student activities program

Current through all regulations passed and filed through July 1, 2024
(A)
								The college
			 recognizes that a liberal education includes the values developed from
			 interaction with other people. Most classroom settings can provide only a
			 theoretical setting for life's problems. As a result, a student activities
			 program shall be provided as an integral part of the
			 curriculum.
(B)
								Facilities and staff of the college will be provided to
			 encourage student success and to assure fiscal accountability.
(C)
								Recognition and
			 support of groups and/or activities shall be limited to those that are open to
			 all students without reservation.
(D)
								Only student
			 organizations chartered by Lakeland student government may use the name of the
			 college (Lakeland Community College, or Lakeland, or Lakeland College, Lake
			 county, Ohio) for publicity or financial purposes.
(E)
								The college
			 further recognizes the value of student organizations as part of the activities
			 program and sets forth the following provisions for their inclusion:
(1)
									Lakeland Student
			 Government is the governing body of the student organizations and has the
			 authority to recognize and grant and revoke charters to student organizations.
			 Students may form associations in compliance with the guidelines established by
			 Lakeland Student Government and published by the Student activities
			 department.
(2)
									Organizations wishing to apply for an appropriation
			 from the student activity fund shall have their application acted upon by the
			 student government who shall set forth the criteria for recognition and receipt
			 of appropriations.
(3)
									Criteria for recognition of student organizations shall
			 include, but are not limited to, the following:
(a)
										 Have an advisor
			 who shall be a full-time employee of the collage. If no such advisor is
			 available, a temporary advisor may be appointed on an annual basis by the dean
			 of student development.
(b)
										The organization shall deposit all funds in the college
			 student organization fund so that they might be subject to accounting and
			 auditing. Student organizations are not permitted to have accounts at
			 institutions off campus.
(c)
										The organization, or members thereof, shall make no
			 purchases or encumber any funds except those authorized by the officers of the
			 organization named for that purpose and approved by the advisor and the dean of
			 student development.
(d)
										Membership shall be open to all students of Lakeland
			 Community college.
(e)
										The organization shall not own, lease, or rent property
			 for a period of longer than one week.
(f)
										Organizations
			 cannot be considered for an appropriation (although they may be recognized and
			 chartered by Lakeland Student Government) if their objectives include espousal
			 of a religious or political ideology.
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-20 - Posting or distributing literature

Current through all regulations passed and filed through July 1, 2024
Authorization for publicity posted on or about the campus must be obtained from
				the student activities department. Only authorized postings will be
				permitted.
(A)
								Publicity may be posted
			 ten school days prior to the event.
(B)
								Publicity must be removed
								twenty four hours
			 after the event.
Replaces: 3354:2-70-20
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-25 - Federal compliance policy statement

Current through all regulations passed and filed through July 1, 2024
(A)
								The board of
			 trustees of Lakeland community college has promulgated and adopted
			 administrative procedures designed to ensure compliance with applicable
			 provisions of the Crime Awareness and Campus Security Act of 1990 (as
			 amended).
(B)
								Legislative compliance officers have been designated by
			 the college president and copies of all required reports and documents are
			 available, upon request, from the office of the dean of student development and
			 the human resources department.
Replaces: 3354:2-70-25
Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-70 - Campus Activities Board › Section 3354:2-70-26 - Valuing Ohio Veterans

Current through all regulations passed and filed through July 1, 2024
Lakeland Community College seeks to assist service members and
				veterans as they pursue an advanced degree and/or certificate. In an effort to
				better serve this population, Lakeland Community College has adopted this
				policy as required by state and federal laws and
				regulations.
A. The President of
			 the college shall implement a procedure that sets forth the support and
			 assistance Lakeland Community College will provide to service members and
			 veterans.
B. The President may
			 delegate to appropriate college officials the responsibility to implement this
			 procedure.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-01 - Bylaws

Current through all regulations passed and filed through July 1, 2024
(A) Article I.
			 Definitions.
(1) "Board" means the board of
			 trustees of Youngstown state university.
(2) "University" means Youngstown state
			 university.
(3) "Chairperson" means
			 the chairperson of the board of trustees of Youngstown state
			 university.
(4) "Vice chairperson"
			 means the vice chairperson of the board of trustees of Youngstown state
			 university.
(5) "Trustee" means a
			 member of the board appointed for a term of nine years, or for the remainder of
			 such a term, by the governor of the state of Ohio pursuant to section
			 3356.01 of the Revised
			 Code.
(6) "Student trustee" means a
			 student member of the board appointed by the governor of the state of Ohio
			 pursuant to section 3356.01 of the Revised
			 Code.
(7) "President" means the
			 president of Youngstown state university.
(8) "Secretary" means the secretary to the
			 board of trustees of Youngstown state university.
(9) "Designee" means a member of the
			 university's administrative office(s).
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-02 - Faculty tenure

Current through all regulations passed and filed through July 1, 2024
(A)
			 Policy statement. Section
			 3345.45 of the Revised Code
			 permits the board of trustees of each state university to review its policy on
			 faculty tenure and update it to promote excellence in instruction (teaching),
			 research, service, commercialization, or any combination of those areas. The
			 law specifies that commercialization may be one of the included pathways to
			 tenure. The following are examples of commercialization:
(1) Creation of intellectual
			 property.
(2) Protection of the
			 intellectual property.
(3)
			 Marketing of the intellectual property.
(4) Licensing of the intellectual
			 property.
(5) Manufacturing a
			 product based on the license.
(6)
			 Sale of the technology covered by the license.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-11 - Development and authorization of administrative policies

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. The Youngstown state university board of trustees has endorsed the
			 collegial system of governance and recognizes that the dayto-day internal
			 administration of the university is best achieved by delegating formal
			 authority to the president, who in turn delegates appropriate authority to
			 various administrative officers to establish administrative policies to execute
			 the plans and programs of the university and administer university affairs. The
			 president delegates to the divisions of the university responsibility and
			 authority for developing administrative policies.
(B) Purpose. To provide guidance for the
			 establishment of administrative policies and to establish a process for the
			 divisions of the university to promulgate policies to execute the plans and
			 programs of the university and administer university affairs.
(C) Definition. Divisional administrative
			 policies (administrative policies) are operational guidelines established by
			 divisions of the university to assist in the implementation of university
			 policies and the goals and objectives of the division. Administrative policies
			 may impact the entire university community.
(D) Parameters.
(1) The drafting and review of administrative
			 policies shall follow, to the extent possible, the format contained in rule
			 3356-1-09 of the Administrative
			 Code (university policy 3356-1-09, "Development and issuance of university
			 policies").
(2) An administrative
			 policy shall describe the scope and directive of the policy and reference any
			 applicable board policy.
(3) An
			 administrative policy shall identify which division authorized the policy, the
			 department or unit within the division that is responsible for implementation
			 of the policy, and its effective date.
(4) Administrative policies may be developed
			 or revised by the individual accountable for any department or unit
			 (chairperson, director, executive director, etc.). Divisional councils or
			 committees may also develop or revise administrative policy through the
			 appropriate department or unit. Accuracy of the administrative policies is the
			 responsibility of the individual accountable for the department or unit
			 involved with development of these administrative policies.
(5) In the event of a conflict between a
			 university policy and an administrative policy, the university policy shall
			 take precedence. The division shall notify the office of equal opportunity
			 , policy
			 development and title IX of the conflict, and the
			 office of equal opportunity , policy development and title
			 IX shall inform the board of trustees in order that the board of trustees
			 may take appropriate action.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-12 - Fifteen-year plan for energy efficiency and conservation projects

Current through all regulations passed and filed through July 1, 2024
(A) The statutory
			 requirements of Ohio House Bill 251 of the
			 126th General Assembly call for an overall
			 reduction in energy use of twenty per cent by 2014, relative to use levels of
			 2004.
(B)
								Pursuant to section
			 3345.69 of the Revised
			 Code, the board of trustees of each state university
			 is
			 required to develop a fifteen-year plan for phasing in energy efficiency
			 and conservation projects.
(C)
			 Youngstown state university has developed a fifteen-year plan ("plan") for
			 phasing in energy efficiency and conservation projects, which is available at
			 the university office of facilities.
(D) Projects completed under the plan have
			 already satisfied the reductions in energy use specified in Ohio House Bill
			 251.
(E) The plan allows for
			 continued success at the university in energy efficiency and conservation.
Replaces: 3356:1-14-15
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-1 - Meetings; Board Members › Section 3356-1-13 - Electronic attendance of board of trustees meetings

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. It is the policy of the Youngstown
			 state university board of trustees to allow its members to attend meetings of
			 the board via means of electronic communication in accordance with section
			 3345.82 of the Revised Code.
(B)
								Definitions.
(1)
									"Board meeting" - a regular, special, or emergency
			 meeting of the board of trustees as set forth in the board of trustees bylaws.
			 See paragraph (B) of rule 3356-1-01 of the Administrative Code bylaws policy,
			 "Article II Meetings."
(2)
									"Committee meeting" - a meeting held by any of the
			 board standing committees, including subcommittee meetings of the standing
			 committees, and ad hoc committees appointed from time to time.
(3)
									"Electronic
			 communication" - live, audio-enabled communication, as further defined in
			 division (A) of section 3345.82 of the Revised Code, which permits trustees to
			 attend board meetings remotely.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-2 - Equal Opportunity Employment › Section 3356-2-02 - Equal opportunity and affirmative action recruitment and employment

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Youngstown state university is committed to the principles of
			 affirmative action and equality of treatment and opportunity without regard to
			 sex (including pregnancy), race, religion, color, age, national origin, sexual
			 orientation, gender identity and/or expression, disability, veteran or military
			 status or any other basis protected by law (protected class status).
(B) Principles.
(1) It is the responsibility of the entire
			 university to create a campus environment that values all individuals and
			 groups, to provide for equality of opportunity, and to maintain openness to
			 diversity of ideas and experiences.
(2) The commitment of the university is
			 
									directed, in part, by the affirmative action
			 plan.
(3) The affirmative action
			 plan outlines the parameters of the university's affirmative action practices
			 in recruitment and employment, which are reported regularly to the board of
			 trustees.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-01 - Purchasing

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Employees who are
			 delegated signature authority for university accounts are authorized to make
			 purchasing decisions for their respective areas, following applicable
			 university procedures. In all its business practices, the university will
			 adhere fully to all applicable laws, regulations, and rules of the federal,
			 state of Ohio, and local regulatory bodies. Those conducting business for the
			 university will seek to obtain the best value when making purchases, while
			 protecting the interests of Youngstown state university (university).
(B) Purpose. This policy helps ensure
			 compliance with applicable federal and state purchasing regulations and
			 provides a means for purchasing at a reasonable cost.
(C) Definitions.
(1) "Goods" are defined as, but not limited
			 to, equipment, materials, other tangible assets, and insurance, but excluding
			 real property or an interest in real property.
(2) "Services" are defined as any deliverable
			 resulting from labor performed specifically for the university, whether from
			 the application of physical or intellectual skills. Services include repair
			 work, consulting, maintenance, data processing, and software design. Services
			 do not include services furnished pursuant to employment agreements.
(3) "Professional design services" are
			 defined as, but not limited to, services within the scope of practice of a
			 state-registered architect, registered engineer, registered surveyor, landscape
			 architect and interior designer. See rule
			 3356-4-07 of the Administrative
			 Code (university policy 3356-4-07, "Selection of design professionals for
			 university capital projects").
(4)
			 "Construction renovation" is defined in rule
			 3356-4-15 of the Administrative
			 Code (university policy 3356-4-15, "University construction/renovation
			 projects").
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-01.1 - Supplier diversity

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Youngstown state university (university) strives to enable diverse business to
			 share and grow in economic markets and seeks to form strong bonds with the
			 surrounding communities by strengthening supplier diversity and establishing
			 mutually beneficial relationships with socially and economically disadvantaged
			 businesses by utilizing diverse vendors defined as minority-owned, women-owned
			 and veteran-owned, business enterprises.
(B)
								Purpose. The use
			 of diverse vendors is an integral part of the university's procurement
			 procedures and is intended to increase the utilization of diverse suppliers
			 whenever possible. By providing opportunities for diverse suppliers to market
			 and sell goods and services, the university seeks to increase its use of
			 diverse suppliers.
(C)
								Parameters.
(1)
									The university strives to provide opportunities for
			 socially and economically disadvantaged business enterprises.
(2)
									In order to track
			 diversity spending, suppliers must be certified through one or more of the
			 state of Ohio's diversity programs: minority business enterprise (MBE);
			 encouraging diversity, growth and equity (EDGE); women business enterprise
			 (WBE); and/or veteran-friendly business enterprise (VBE).
(3)
									The university
			 recognizes that diversity has a positive impact on the community and may create
			 a competitive advantage for some suppliers.
(4)
									All employees
			 authorized to make purchases with university funds shall comply with this
			 policy to ensure equal opportunities and nondiscrimination.
(5)
									All employees
			 authorized to make purchases with university funds have a responsibility to
			 consider diverse suppliers in order to increase the utilization of diverse
			 suppliers.
(6)
									The office of diversity, equity and inclusion and
			 procurement services are together responsible for identifying and verifying
			 diverse vendors.
(7)
									Procurement services is responsible for ensuring that
			 equal opportunities are available to vendors during competitive selection
			 events.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-02 - Development and assessment of student tuition and fees

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 of Youngstown state university shall review and approve the schedules of
			  student tuition and fees and
			 miscellaneous fees. These schedules and the associated refund procedures will
			 be printed in university bulletins and other official university
			 documents.
(B) Parameters.
(1) The board of trustees reserves the right
			 to change any fee, charge, or fine, as may be permitted by state law.
(2) For the purpose of assessing tuition and
			 fee charges, residency is determined at the time of admission or readmission
			 .
(3) Tuition and fees are assessed at the time
			 of registration.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-02.1 - Reduction/refund of tuition and fees

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 of Youngstown state university shall review and approve the schedule of student
			 tuition and fees. This schedule and the associated refund procedures will be
			 published in university "Bulletins" and other official university
			 documents.
(B) Parameters.
(1) A full or partial reduction of the
			 instructional, general, information services, performance, music, college,
			 program
			 and course fees, and the nonresident surcharge will be
			 provided for all withdrawals or reductions which take place during a specified
			 period of time outlined in the current university "Undergraduate" and "Graduate
			 Bulletins," or as modified by action of the board of trustees.
(2) Students suspended or dismissed from the
			 university for non-academic reasons are not entitled to any reduction of fees
			 unless extenuating circumstances are demonstrably present, such as a medical
			 condition as verified by a physician.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-03 - Purchasing limits for competitive selection

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 In all its business practices, the university will adhere fully to all
			 applicable laws, regulations, and rules of the federal, state of Ohio, and
			 local regulatory bodies. Those conducting business for the university will
			 always seek to protect the interests of the institution and seek to obtain the
			 best value for the institution.
(B)
								Definitions.
(1)
									"Goods" are defined as, but not limited to, equipment,
			 materials, other tangible assets, and insurance, but excluding real property or
			 an interest in real property.
(2)
									"Services" are
			 defined as any deliverable resulting from labor performed specifically for the
			 university, whether from the application of physical or intellectual skills.
			 Services include repair work, consulting, maintenance, data processing, and
			 software design. Services do not include services furnished pursuant to
			 employment agreements.
(3)
									"Professional design services" are defined as, but not
			 limited to, services within the scope of practice of a state-registered
			 architect, registered engineer, registered surveyor, landscape architect and
			 interior designer. See rule
			 3356-4-07
			 of the Administrative Code, "Selection of design professionals for university
			 capital projects." (Corresponding university policy 3356-4-07 can be found at:
http://cms.ysu.edu/administrative-policies/university-policies.
)
(4)
									"Construction renovation" is defined in rule
			 3356-4-15
			 of the Administrative Code, "University construction/renovation projects."
			 (Corresponding university policy 3356-4-15 can be found at
http://cms.ysu.edu/administrative-policies/university-policies
.)
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-04 - Contract compliance and administration

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Youngstown state university (university) will adhere to all applicable federal
			 and state laws and regulations when it engages with contractors, consultants,
			 suppliers, vendors, and other entities.
(B)
								Purpose. This
			 policy defines the general parameters through which a university contract is
			 created, stipulates the necessary administrative review and monitoring
			 processes, and designates who within the university is authorized to sign
			 contracts on behalf of the university, its employees, or
			 agents.
(C)
								Scope. This policy applies to all financial and
			 nonfinancial university contracts except for employment contracts administered
			 by the office of human resources.
Partnerships, centers, and related
				agreements relating to teaching/learning, research/scholarship, and community
				service goals are addressed pursuant to rule
				3356-10-22
				of the Administrative Code (see university policy 3356-10-22, "Partnerships,
				centers and related arrangements"). Grants, contracts, and cooperative
				agreements for sponsored programs are addressed in rule
				3356-10-13
				of the Administrative Code (see university policy 3356-10-13, "Research,
				grants, and sponsored programs").
(D)
								Definitions.
(1)
									"Contract" - a legally binding and enforceable
			 agreement between the university and one or more competent
			 parties.
(2)
									"Standard contract" - a contract using the university's
			 standard terms and conditions and effectuated by the university's standard
			 professional services agreement template or standard independent contractor
			 agreement template both of which are available on the procurement services
			 website.
(3)
									"Non-standard contract" - a contract that does not
			 conform to the university's standard template for a professional services
			 agreement or standard independent contractor agreement.
(4)
									"Contract
			 compliance" - the process of reviewing and overseeing contracts in accordance
			 with requisite legal and policy requirements.
(5)
									"Contract
			 administration" - the process used to ensure that the terms and conditions of
			 contracts are being implemented pursuant to the contract.
(4)
									"University
			 sponsor" - the university employee who is administering and managing the
			 contract. Typically, the university sponsor is the financial manager of the
			 budget to which the contract is charged.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-05 - Travel on behalf of the university

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 authorizes the office of finance and administration to establish university
			 travel guidelines for the expenditure of university funds for travel expenses
			 incurred during the performance of official university business.
(B) Purpose. The purpose of the university
			 travel guidelines is to facilitate official university travel by university
			 faculty, staff, students, candidates, and other nonemployees at the lowest
			 practical and reasonable cost and by the most expedient means.
(C) Parameters.
(1) Official university travel is travel in
			 furtherance of assignment and consistent with the mission of the university;
			 travel from place of residence to work is not.
(2) Allowable travel expenses include all
			 ordinary and necessary expenses incurred in furtherance of assignment
			 consistent with the mission of the university.
(3) With appropriate approval, allowable
			 expenses may be reimbursed for those individuals representing the university on
			 official business.
(4) Exceptions
			 to university travel guidelines must be obtained in writing prior to the travel
			 in question from the president or his/her designee.
(5) Information regarding university travel
			 is available in written and electronic form
			  on the YSU website
			 .
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-06 - Institutional insurance programs

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement.
			 
								As a best practice, the university maintains property and
			 casualty insurance to manage risk associated with property losses and/or legal
			 liability that may result from damage to property or injury to others. To
			 provide optimal coverage and pricing, the university may participate in
			 consortial insurance programs. All existing programs will be reviewed
			 annually.
(B) Parameters.
(1) Youngstown state university is a member
			 of the inter-university council insurance consortium ("IUC-IC"), a
			 collaboration of thirteen public universities. The IUC-IC collectively pools a
			 core group of casualty and property risks, retains a portion of the risk in a
			 formalized self-insurance program, and then purchases insurance to cover large
			 incidents.
(2) Annual competitive
			 bidding shall be conducted in accordance with the policies and procedures
			 governing the IUC-IC.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-07 - Designation of the university's official bank

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The board of trustees shall designate a qualified local bank for all banking
			 and treasury management services, including the depository of all university
			 funds, in compliance with provisions of the Revised Code and all other
			 applicable laws and regulations.
(B)
								 Purpose. To
			 establish criteria for the selection and requirements of the banking
			 institution selected to serve as the university's official depository and
			 provider of banking and treasury management services to the
			 university.
(C)
								Scope. This policy governs the selection and
			 designation of the university's official bank to provide all banking and
			 treasury management services.
(D)
								Definitions.
(1)
									"Local banks" include any state or national bank as
			 defined in section 1101.01 of the Revised Code that
			 has offices in the Youngstown metropolitan area.
(2)
									"Banking and
			 treasury management services" include the deposit of university funds,
			 including currency, coins, checks and money orders, as well as payments and
			 receipts from wire transfers, automated clearing house transactions,
			 debit/credit cards, and other types of financial services.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-08 - Cash collection sites

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The vice president for
			 finance and business operations is authorized and responsible for the
			 collection and deposit of all cash received on behalf of the university in
			 compliance with this policy, the Revised Code and all other applicable laws and
			 regulations. This responsibility is discharged through the bursar in accordance
			 with section 9.38 of the Revised
			 Code.
(B) Purpose. This policy
			 provides a framework for the consistent application of sound internal controls
			 and best business practices for cash handling university-wide. This policy
			 requires that authorized cash collection sites with daily university receipts
			 of one thousand dollars or more remit these receipts to the office of
			 university bursar no later than one business day following their receipt. Daily
			 university receipts of less than one thousand dollars must be remitted within
			 three business days. All receipts are required to be adequately safeguarded
			 until remitted.
(C) Definitions.
(1) Cash - currency, checks, money orders,
			 and debit/credit card transactions.
(2) Cash collection site - area authorized by
			 the bursar to routinely accept or process cash.
(3) Memorandum of understanding -
			 documentation of cash collection site's authorization and agreed upon internal
			 control procedures.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-09 - Acceptance of loaned property/courtesy car program

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The university may accept loans of vehicles and other property to be used in
			 support of its activities and programs. In accepting such loans, the university
			 is authorized to make any appropriate expenditure for the protection and
			 maintenance of such property.
(B)
								Parameters.
(1)
									The executive
			 director of intercollegiate athletics is responsible for assigning the vehicles
			 to specific individuals.
(2)
									The executive director of intercollegiate athletics is
			 responsible for signing the lease agreements for all of the vehicles in the
			 courtesy car program.
(3)
									The executive director of intercollegiate athletics has
			 primary responsibility to notify the director of environmental and occupational
			 health and safety each time vehicle changes are made so that the insurance
			 coverage can be modified accordingly.
(4)
									Leases must be in
			 the university's name so that the vehicles can be covered by the institution's
			 insurance policy.