Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-11 - Grievance procedure for administrative employees

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To provide a procedure for managing
				grievances of administrative employees.
(B)
								Policy
It is the policy of Ohio university to
				provide reasonable grievance procedures for administrators to appeal
				involuntary terminations with cause, and disciplinary actions equal to a
				suspension of greater than three days, and an involuntary demotion. Any
				employee whose grievance involves alleged discrimination will be directed to
				the office of equity and civil rights compliance per Ohio university policy
				40.001. Performance evaluations, salary disputes, disputes concerning working
				conditions and employment separations due to a reduction in force in accordance
				with policy 41.013 are not grievable. Employment separations for employees
				holding intermittent, special, research and term appointments are not
				grievable.
(C)
								Procedure
An individual who feels that a
				grievance exists shall be responsible for stating, in writing, using the Ohio
				university administrative employee grievance form the grounds upon which the
				alleged grievance is based. The burden of proof rests upon the grievant. All
				time limits in this policy refer to workdays.
(1)
									The grievant must
			 file the grievance with said employee's immediate supervisor within ten
			 workdays of the occurrence or within ten workdays of when said employee had or
			 should have had knowledge of the occurrence which led to the grievance. The
			 immediate supervisor must respond to the grievance in writing within seven
			 workdays.
(2)
									If the grievant is not satisfied with the response,
			 said employee may appeal within seven workdays to the chair of the
			 administrative senate. Within fourteen workdays, the chair shall appoint an ad
			 hoc committee (grievance review committee) of the administrative senate of at
			 least three administrators, none of whom shall be employed in the grievant's
			 department. The committee will review the complete record. The committee will
			 meet with the grievant to discuss the committee's authority and the process for
			 reviewing the grievance. If at any time the grievant is exploring other avenues
			 of settlement, the committee's process will be stayed until those avenue of
			 settlement are complete. If pursuing other avenues of settlement takes more
			 than sixty workdays, the grievant must re-initiate the grievance process. The
			 committee will notify the employee, the employee's planning unit head, and the
			 chair of the administrative senate of its recommendation within thirty workdays
			 of receiving the grievance. The planning unit head will have seven workdays to
			 accept, reject, or modify the committee's recommendation and will notify the
			 employee of the decision in writing. The written decision of the planning unit
			 head will also be given to the chair of the administrative senate (who will
			 relay the decision to the grievance review committee) and the director of
			 university human resources. The decision of the planning unit head is final and
			 binding upon the grievant and the department.
(3)
									The time limits
			 specified in the procedure may be extended only by mutual written agreement of
			 the parties concerned.
(4)
									All meetings shall be conducted in executive
			 session.
(5)
									The grievant may withdraw from the grievance process at
			 any time without penalty; the grievant must notify the chair of administrative
			 senate in writing. The chair of administrative senate will notify the grievance
			 review committee and request from the committee a summary of its work to date.
			 All records related to the grievance will be retained by administrative
			 senate.