Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-6 - College Admissions and Discipline of Students › Section 3357:3-6-02 - Notification of rights under FERPA

Current through all regulations passed and filed through July 1, 2024
(A) The Family Educational Rights and Privacy
			 Act (FERPA) affords students certain rights with respect to their education
			 records:
(1) Right to inspect and review.
The college is responsible for providing access to the
				student's education records within 45 days of the day the college receives a
				request for access. A student should submit to the gateway manager - student
				records management, dean, head of the academic department, or other appropriate
				official, written requests that identify the record(s) they wish to inspect.
				The college official will make arrangements for access and notify the student
				of the time and place where the records may be inspected. If the records are
				not maintained by the college official to whom the request was submitted, that
				official shall advise the student of the correct official to whom the request
				should be addressed.
(2)
			 Right to request amendment of the student's education records that the student
			 believes are inaccurate, misleading, or otherwise in violation of the student's
			 privacy rights.
Students may ask the college to amend a record that they
				believe is inaccurate or identify the part of the record they want changed, and
				specify why it is inaccurate or misleading. If the college decides not to amend
				the records as requested by the student, the college will notify the student of
				the decision and advise the student of his or her right to a hearing regarding
				the request for amendment. Additional information regarding the hearing
				procedures will be provided to the student when notified of the right to a
				hearing.
(3) Right to
			 consent to disclosures of personally identifiable information contained in the
			 student's education records, except to the extent that FERPA authorizes
			 disclosure without consent.
One exception which permits disclosure without consent is
				disclosure to college officials with legitimate educational interests. College
				official is a person employed by the college in an administrative, supervisory,
				academic, research, or support staff position (including law enforcement unit
				personnel and health staff); a person or company with whom the college has
				contracted as its agent to perform a service on behalf of the college (such as
				an attorney, auditor, or collection agent); a person serving on the board of
				trustees; or a student serving on an official committee, such as a disciplinary
				or grievance committee, or assisting another college official in performing his
				or her tasks. Central Ohio technical college has designated the national
				student clearinghouse as a college official. A college official has a
				legitimate educational interest if the official needs to review an educational
				record in order to fulfill his or her professional responsibility.
(4) Right of nondisclosure of
			 designated directory/public information.
Central Ohio technical college generally does not release
				student record information without the student's expressed, written consent.
				There are, however, some exceptions. For example, central Ohio technical
				college has designated the following items as directory/public information that
				may be released to the public without the student's consent:
(a) Name
(b) Major
(c) Dates of enrollment
(d) Degrees and awards received by the
			 student (including honors listings)
(e) Hometown (if different from current
			 residence)
(f) Veteran/military
			 status
Students who do not want their directory/public information
				disclosed have a right to withhold the release of this information. To withhold
				the release of "directory information" students must complete a "change of directory information form", which is
				available from the Gateway office. Please note that COTC receives many
				inquiries for "directory information" from a variety of sources outside COTC
				including prospective employers. This also applies to graduation information.
				Having a "no release" on your record will preclude release of such information,
				even to those people, without your completion of a release of information
				form.
(5) Right
			 to file a complaint with the U.S. department of education concerning alleged
			 failures by central Ohio technical college to comply with the requirements of
			 FERPA.
The office that administers FERPA is: "Family Policy Compliance
				Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C.
				20202-5920 and verified on
www.ed.gov
."
				A copy of the FERPA Act itself, provides more details about your rights, and
				any college policies related to FERPA are available from the gateway- student
				records office.