reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.6 - Delayed items

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The term
					 delayed items means items relating to transactions which occurred before the
					 current fiscal year. It includes adjustments of errors in the income, operating
					 revenue, and operating expense accounts of prior years.
(b) Delayed items shall be charged or
					 credited to the same accounts which should have been charged or credited if the
					 items had been taken up or adjusted in the period to which they pertain. When
					 the amount of a delayed item is relatively so large that its inclusion in the
					 accounts for a single month would seriously distort those accounts, it may be
					 distributed in equal amounts to the accounts for the current and remaining
					 months of the fiscal year.
(c) If
					 the amount of any delayed item is relatively so large that its inclusion in the
					 accounts for a single year would seriously distort those accounts, the utility,
					 if so authorized by order of the commission, may carry to Surplus as much of
					 the amount as may be authorized. In requesting such authority, the utility
					 shall file with the commission the full particulars concerning each such item
					 and the reasons which in its judgment indicate the propriety of such
					 accounting.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.8 - Discount or premium on owned securities of others

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When securities with a fixed maturity
					 date are purchased at a discount (that is, when the total cost, including
					 brokerage fees, taxes, commissions, etc., is less than par), such discount may
					 be spread over the remaining life of the securities through periodic debits to
					 the account in which the securities are carried (preferably coincident with
					 entries recording interest accruals) and credits to account 444, Miscellaneous
					 Non-operating Revenues.
(b) In like
					 manner, when securities with a fixed maturity date are purchased at a premium
					 (that is, when the total cost, including brokerage fees, taxes, commissions,
					 etc., is in excess of par), such premium may be amortized over the remaining
					 life of the securities through periodic credits to the account in which the
					 securities are carried (preferably coincident with entries recording interest
					 accruals) and debits to account 449, Non-operating Revenue
					 Deductions.
(c) No debits shall be
					 made in respect of discount upon securities held as investments or in special
					 funds unless there is reason to believe that such securities will be redeemed
					 at not less than par and at a date not later than their maturity.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.9 - Discount or premium and expense on long term debt

Current through Register Vol. 46, No. 28, July 10, 2024
(a) A separate subdivision shall be
					 maintained in account 141, Unamortized Debt Discount and Expense, for the
					 excess of discount and debt expense over any premium related to each class of
					 long term debt issued or assumed. (See pars. [12], [14] and [34] of subd. [a]
					 of §
											196.1.)
(b) Corresponding subdivisions shall be
					 maintained in account 271, Unamortized Premium on Debt, for the excess of the
					 premium over any discount and debt expense related to each class of long term
					 debt issued or assumed.
(c) Each
					 month there shall be credited to each subdivision of account 141, Unamortized
					 Debt Discount and Expense, the amount applicable to such month under a plan the
					 application of which will equitably distribute the balance therein over the
					 life of the security. Amounts thus credited shall be concurrently charged to
					 account 453, Amortization of Debt Discount and Expense.
(d) Correspondingly, each month there shall
					 be charged to each subdivision of account 271, Unamortized Premium on Debt, the
					 portion of such credit balance which is applicable to that month. Amounts thus
					 charged shall be concurrently credited to account 454, Release of Premium on
					 Debt--Cr.
(e) The utility may
					 extinguish at any time through Surplus all or any part of the balance remaining
					 in any subdivision of account 141, Unamortized Debt Discount and Expense, or
					 account 271, Unamortized Premium on Debt.
(f) Except as provided in subdivision (c),
					 (d) and (e) of this section, the balance in each of these accounts or
					 subdivisions thereof shall be carried until the reacquisition of the securities
					 to which it relates. At that time (unless otherwise ordered by the commission)
					 a portion of the balance in the account or subdivision for the particular class
					 of long term debt reacquired shall be transferred to account 502, Miscellaneous
					 Credits to Surplus or account 514, Miscellaneous Debits to Surplus, as may be
					 appropriate. Such portion shall be based on the relation of the amount of the
					 particular issue of long term debt reacquired to the total outstanding before
					 its reacquisition. This provision shall not apply to securities held alive in
					 sinking or other funds.
(g) Except
					 as provided in paragraph (10) of subdivision (e) of section
					 197.21,
					 no discount or expense on long term debt shall be included in any account as a
					 part of the cost of acquiring any property or as a part of the cost of
					 operation.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.10 - Distribution of pay and expenses of employees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The charges to property accounts,
					 operating expenses, or other accounts for services and expenses of employees
					 engaged in both construction and operation or in more than one class of
					 operations, shall be based upon the actual time engaged in each service, or in
					 case that is impracticable, upon percentages based on study of the time
					 actually engaged during a representative period.
(b) The pay and expenses of general officers
					 of the municipal electric utility and of general municipal officers and
					 employees shall be included in the accounts of the municipal electric utility
					 to the extent that they are actually engaged in such work based upon the actual
					 time so engaged, and shall be charged to the actual work on which they are
					 engaged, to the particular operations over which they have direct supervision,
					 or to the appropriate accounts provided in the administrative and general group
					 in operating expenses.
(c) Salaries
					 of officers or employees and incidental expenses which can be distributed
					 equitably upon a predetermined basis may be distributed through clearing
					 accounts.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.11 - Employer pensions and benefits

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All cost of employee pensions and
					 benefits, whether such costs represent pensions payable currently to retired
					 employees or their beneficiaries, advance provision for future payments, or
					 both, are includible in the charges of each accounting period. A utility may
					 distribute to construction and retirement projects and to clearing and other
					 accounts an applicable portion of the pension and benefits costs.
(b) Costs of accident and health insurance,
					 hospital and surgical insurance, disability and lump sum separation allowances,
					 and similar employee benefits, together with costs of operating educational and
					 recreational facilities are also includible in account 785.1, Employees'
					 Welfare Expenses.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.12 - Income accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
The income accounts (401 to 460) are designed to show for
						each month the amounts of operating revenues and operating expenses applicable
						to electric and other operations subject to the jurisdiction of the commission;
						the returns upon securities owned and from property not used in operations; the
						amounts accrued for taxes, uncollectible revenues, and use of moneys, and for
						exclusive use of properties of others constituting a distinct operating unit;
						and reservations and appropriations of income.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.13 - Insurance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The amount of
					 insurance premiums paid in advance shall be included in the appropriate
					 subdivision of account 128, Prepayments, and equitably distributed to the
					 appropriate accounts during the period to which the premiums relate (except
					 minor premiums which may be charged direct, and premiums chargeable to
					 construction).
(b) If the utility
					 does not carry full insurance, monthly charges may be made to account 783.1,
					 Insurance, account 783.2, Injuries and Damages, or other appropriate account,
					 with concurrent credits to account 264, Insurance Reserve, or account 265,
					 Injuries and Damage Reserve, to maintain reserves to cover losses against which
					 the utility is not otherwise insured. (See also §
											197.33.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.14 - Item lists, interpretation of

Current through Register Vol. 46, No. 28, July 10, 2024
Lists of items appearing in the texts of the several
						accounts are given for the purpose of indicating the application of the
						prescribed accounting in specific cases. The lists are not to be considered as
						comprising all items includible in the several accounts, but merely as
						representative of them. On the other hand, the appearance of an item in a list
						warrants the inclusion of such item in the account concerned only when the text
						of the account also indicates inclusion, inasmuch as the same item frequently
						appears in more than one list. The proper entry in each instance must be
						determined by the texts of the accounts.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.15 - Jobbing work

Current through Register Vol. 46, No. 28, July 10, 2024
The revenue from appliance sales and from jobbing work,
						such as wiring, installation of appliances, servicing appliances, etc., shall
						be credited to account 772, Appliance Selling and Jobbing, and the cost of such
						appliances and jobbing work, including direct labor, shall be charged thereto.
						Such cost shall include the proportion of superintendence, shop,
						transportation, stores, and other expenses applicable thereto; except that such
						allocations are not mandatory for Class D utilities.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.16 - Joint expenses

Current through Register Vol. 46, No. 28, July 10, 2024
(a) In
					 accounting for operating expenses incurred under arrangements between the
					 municipal electric utility and others for joint use of facilities, the creditor
					 in the first instance shall charge the entire expense to the appropriate
					 accounts or to a clearing account. The portions borne by the debtor shall be
					 credited by the creditor to the accounts previously charged therefor and
					 charged by the debtor to the same accounts to which they would be charged if
					 incurred directly to the debtor.
(b) Any allowance for profit or return and
					 taxes on property used under the arrangement shall be credited by the creditor
					 to account 621, Rent from Electric Property and charged by the debtor to the
					 appropriate rent expense account.
(c) Bills covering charges by another party
					 or by another department of the operating municipality under joint arrangements
					 shall be so rendered or analyzed as to make possible allocation of the several
					 elements thereof to the appropriate accounts.
(d) Operating expenses incurred for
					 facilities operated by the operating municipality and used jointly by the
					 municipal electric utility and any other department of the operating
					 municipality shall be treated so that there will be available the details of
					 the charges and the basis of the distribution to each department.
(e) Complete details or copies of contracts
					 or agreements covering joint operations shall be filed with the commission.
					 Such data shall include a statement outlining the reasons for the basis of
					 allocation used.
When production operations are conducted under joint
						  arrangements, the statistics for electricity produced shall be reported in a
						  consistent manner so that each participant will report its share of the
						  quantity of electricity produced.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.17 - Leased property, expenditures on

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Except as provided in subdivision (b)
					 following, the cost of initial improvements (including rearrangements,
					 additions, and betterments) to property leased from others made in the course
					 of preparing the property for electric operations, and the cost of any
					 subsequent additions to and betterments of such leased property, not including
					 replacements, shall be charged to the operating property accounts (see note
					 under accounts 101-109, Operating Property) appropriate for the class of
					 property leased. Amortization and depreciation on such expenditures shall be
					 provided for in the manner set forth in paragraph (2) of subdivision (b) of
					 section
					 197.7.
(b) When the alterations to leased electric
					 property otherwise chargeable to the property accounts are of relatively minor
					 cost or the period of the lease is less than one year, the cost shall be
					 charged to the accounts chargeable with the cost of repairs to such
					 property.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.18 - Merchandising and jobbing

Current through Register Vol. 46, No. 28, July 10, 2024
(See §
											197.15.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.19 - Operating expense accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
The operating expense accounts (701 to 793) are designed
						to show the cost of electric service exclusive of taxes, uncollectible
						revenues, and return on investment. (See also §
											197.33.)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.20 - Operating property accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The operating property accounts are
					 designed to show the original cost (see §
											196.1,
					 subd. [a][33]) of property used (see §
											196.1,
					 subd. [a][43]) in operations, which ordinarily has a service life of more than
					 one year. Operating property used in common by the municipal electric utility
					 and by another department of the operating municipality shall be included in
					 the operating property accounts if the major use is by the electric utility.
					 This shall govern even if the property was acquired through the use of general
					 municipal funds, in which case credit therefor shall be to account 280,
					 Contributions--Operating Municipality.
(b) Every debit or credit to operating
					 property accounts shall be made so as to be readily identifiable with the
					 particular item or items of property to which it relates. When two or more
					 items are acquired under a single undivided contract the records shall show
					 that fact, and shall also show the portion thereof fairly applicable to each
					 such item. (See §
											197.22.)
(c) When property ordinarily having a service
					 life of more than one year is installed for temporary use in operations, it
					 shall be accounted for in the same manner as property having a service life of
					 more than one year.
Portable articles purchased from another public
						  utility, but not acquired as a part of a going plant, may be charged to
						  appropriate accounts at cost to the purchasing
						  utility.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.24 - Operating revenue accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The operating revenue accounts (601 to
					 622) are designed to show the amounts of money which the utility becomes
					 lawfully entitled to receive from furnishing electric service and from services
					 incident thereto, and may include amounts for service rendered but not yet
					 billed.
(b) Unless otherwise
					 authorized by order of the commission, the records supporting the entries to
					 electric operating revenue accounts shall be kept so that there will be readily
					 available the detail thereof separately for each city, village, or
					 town.
(c) If the utility desires to
					 charge the appropriate accounts with the cost of electricity used from its own
					 supply in any of its electric operations, the credit therefor shall not be made
					 to operating revenue accounts but to account 729, Duplicate Production
					 Charges--Cr., or account 793, Duplicate Miscellaneous Charges--Cr.
(d) Electricity supplied to municipalities
					 other than the operating municipality without charge, in accordance with
					 franchise requirements, shall be accounted for as provided in account 791,
					 Franchise Requirements.
(e)
					 Electricity supplied to officers or employees of the municipal electric utility
					 without charge or at less than tariff rates, shall be included in operating
					 revenue accounts at tariff rates, with concurrent charges to the accounts to
					 which the pay of such officers or employees is charged. Electricity so supplied
					 to municipal officers or employees not on the payroll of the municipal electric
					 utility shall be included in operating revenue accounts as provided above with
					 concurrent debits to account 280, Contributions--Operating
					 Municipality.
(f) Electricity or
					 other service supplied by the municipal electric utility to the operating
					 municipality (including any function or department thereof except those which
					 are under the jurisdiction of the commission) shall be credited to the
					 appropriate revenue accounts at the cost of rendering such service. (See §
											197.33,
					 subds. [c] and [d].) When the amount received for such service is greater or
					 less than such cost, the difference shall be credited or charged, as the case
					 may be, to account 280, Contributions--Operating Municipality.
Electricity supplied or services rendered to any
						  department of the operating municipality which is under the jurisdiction of the
						  commission shall be accounted for as provided in account 726, Production
						  Expenses Transferred-- Cr., and account 792, Miscellaneous Expenses
						  Transferred--Cr.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.25 - Operating revenue accounts, basis of entries

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Credits to the various revenue accounts
					 shall be made monthly upon the basis of either:
(1) gross tariff rates, or
(2) net tariff rates, for electricity
					 supplied or service rendered. If at gross rates, discounts taken shall be
					 charged, or, if at net rates, discounts not taken shall be credited, to the
					 same account. For basis of credits to cover electricity supplied to the
					 operating municipality, see sections
					 197.24
					 and
					 197.33.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.26 - Production expenses-steam, allocation of

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If steam produced primarily for
					 generating electricity is utilized in electric operations for other purposes or
					 by another operating department subject to the jurisdiction of the commission,
					 the entire cost shall be charged in the first instance to the operating expense
					 accounts provided herein for cost of steam production, and the amount
					 applicable to the steam transferred, including repairs and depreciation, shall
					 be credited to account 705, Steam Transferred--Cr.
(b) If another operating department subject
					 to the jurisdiction of the commission is charged with any amount in addition to
					 that which is credited to account 705, Steam Transferred--Cr., in accordance
					 with subdivision (a), such additional amount shall be credited to account 621,
					 Rent from Electric Property.
(c)
					 Steam supplied by the municipal electric utility to the operating municipality
					 (including any function or department thereof except those which are under the
					 jurisdiction of the commission) shall be credited to account 622, Miscellaneous
					 Electric Revenues, at the cost of production. When the amount received for such
					 service is greater or less than such cost, the difference shall be credited or
					 charged, as the case may be, to account 280, Contributions--Operating
					 Municipality.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.27 - Property purchased

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When
					 any electric plant or portion thereof constituting a distinct operating unit is
					 purchased, the constituent elements thereof shall be appraised on the basis of
					 original cost (see §
											196.1,
					 subd. [a][33]) and a copy of such appraisal forwarded to the commission
					 together with proposed journal entries allocating such original cost to the
					 appropriate operating property or other accounts according to the nature of the
					 property acquired. Such entries shall also cover any additional assets acquired
					 or liabilities assumed and any incidental expenditures incurred in connection
					 with the transaction. Full supporting details, including the purchase price and
					 amount of contributions for extensions, if any, shall be furnished with such
					 proposed entries.
(b) Accrued
					 depreciation and amortization to date of purchase shall be determined, and a
					 verified statement relative thereto, together with full supporting details,
					 shall be submitted.
(c) Pending
					 approval of the proposed journal entries, the cost of the electric plant and
					 expenditures incidental to its purchase shall be carried in a suitably
					 designated subdivision of account 145, Miscellaneous Suspense, or, upon order
					 of the commission, in account 392, Undistributed Operating Property, and
					 allocation to operating property and other accounts shall be made only upon
					 order of the commission.
(d) In a
					 transaction involving the transfer and acquisition of property, the purchaser
					 shall have available, so far as possible, all existing records and other
					 evidence relating to the purchase, construction, and improvement of the
					 property involved.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.28 - Rents

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Provision is
					 made in the various operating expense accounts for rents payable for items of
					 property or equipment other than those constituting a distinct operating unit
					 of which the utility has exclusive possession. By exclusive possession is meant
					 occupancy when the lessor furnishes no building or janitor service. (See
					 account 433, Rent for Lease of Electric Plant--Dr.) Taxes paid by the lessee
					 upon leased property shall be included in the tax account of the
					 lessee.
(b) When a portion of
					 property or equipment rented from others for use in connection with electric
					 operations is subleased, the revenue derived from such subleasing shall be
					 credited to account 621, Rent from Electric Property.
(c) Rents receivable from utility-owned
					 electric property constituting a distinct operating unit, in the exclusive
					 possession of the lessee for electric operations, shall be credited to account
					 431, Rent from Lease of Electric Plant--Cr. Other rentals from utility-owned
					 electric property shall be credited to account 621, Rent from Electric
					 Property. All expenditures, together with provision for depreciation,
					 applicable to property the rentals from which are included in account 431, Rent
					 from Lease of Electric Plant--Cr., shall be charged to account 432, Deductions
					 from Rent Revenues--Electric.
(d)
					 When the lessee is responsible for the currently accruing depreciation upon
					 leased property not carried in its accounts (see §
											197.17), it shall charge such depreciation to account 433, Rent for Lease of Electric
					 Plant--Dr., with concurrent credits to account 267, Miscellaneous Reserves.
					 Replacements of such property shall be charged to such reserve.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.29 - Repairs, cost of

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The cost of
					 repairs chargeable to the various operating expense accounts includes labor
					 employed, materials used, and expenses incurred in all current maintenance (not
					 including depreciation and amortization), such as:
(1) inspecting, testing, and reporting on the
					 condition of operating property specifically to determine the need for repairs,
					 minor replacements, rearrangements, and changes;
(2) testing for, locating, preventing, and
					 clearing trouble;
(3) restoring
					 condition of property damaged by wear and tear, decay, or action of the
					 elements;
(4) replacing minor items
					 of operating property (see also §
												197.23,
					 subd. [b] [2][ii]);
(5) rearranging
					 and changing the location of property not retired;
(6) restoring the condition of property
					 damaged by storms, breakage, floods, fire, accident, or other casualties (see
					 also subd. [b]);
(7) repairing
					 materials for re-use;
(8)
					 maintenance work on rights of way for transmission or distribution
					 system;
(9) reconstructing or
					 remodeling items of construction and equipment not resulting in a betterment
					 (see §
												197.23,
					 subd. [b][2][ii]);
(10) cutting and
					 replacing pavement, pavement base, and sidewalks in connection with
					 repairs;
(11) training employees
					 for repair work;
(12) inspecting
					 and testing after repairs have been made;
(13) related costs of local plant
					 administration, general plant administration, and engineering, supervision,
					 transportation, shop and stores expenses, and use of tools and implements (see
					 accounts 802-808); except that such allocations are not mandatory for Class D
					 utilities.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.30 - Separate records for each plant

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Unless otherwise authorized by order of
					 the commission, separate records shall be maintained for the book cost of
					 property comprising each electric plant owned or operated. The term plant as
					 here used covers each separate generating station, substation, transformer
					 station and transmission line, and the distribution system located in each
					 city, village, or town.
(b) In like
					 manner, expenses of operation and maintenance (accounts 701-734 shall be
					 separately recorded for each plant as defined above, except transmission lines
					 located wholly within a single city, village, or town, and distribution
					 systems, provided that when a large number of small plants of the same nature
					 are located so that two or more are operated as a unit under circumstances
					 which make impracticable the segregation of such expenses, they may be kept for
					 the group instead of for each plant.
(c) Expenses of operation and maintenance of
					 the distribution, street lighting, and signal system property and transmission
					 lines located wholly within a single city, village, or town, and the
					 accounting, collecting, and sales activities (accounts 731-774) shall be kept
					 separately for each city, village, or town, except that, with the approval of
					 the commission, expenses for two or more such territories which are contiguous
					 and are operated as a unit, may be combined.
The segregation provided for in paragraph A hereof is
						  not required to be established immediately, but shall be established as soon as
						  is reasonably practicable and not later than the completion of the continuing
						  property record provided for in section
						  197.22.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.31 - Spreading of income, revenue, and expense items

Current through Register Vol. 46, No. 28, July 10, 2024
When the amount of any unusual item includible in an
						income, operating revenue, or operating expense account for a single month is
						relatively so large that its inclusion in the accounts for that month would
						seriously distort those accounts, it may be included, upon order of the
						commission, in account 145, Miscellaneous Suspense, or account 272,
						Miscellaneous Unadjusted Credits, as appropriate, and distributed to such
						accounts and over such period as the commission, by order, may
						direct.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.32 - Surplus accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
The Surplus account is the collective title for a small
						group of accounts which form the connecting link between the income account and
						the balance sheet. The several accounts thereof (501 to 514) are designed to
						show the changes in the surplus or deficit during each fiscal year resulting
						from:
(a) the operations and other
					 transactions during the period reflected in the income accounts,
(b) appropriations or other reservations of
					 surplus for specific purposes;
(c)
					 accounting adjustments not properly attributable to the period (see also §
											197.6,
					 subd. [b]); and
(d) miscellaneous
					 losses and gains not provided for elsewhere.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.34 - Transfers of property between departments

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Transfers of property between operating
					 departments for each of which this commission has prescribed a system of
					 accounts shall be recorded by transferring the book cost (see §
											196.1,
					 subd. [a][4]) thereof from operating property of one department to that of the
					 other, and likewise any related amounts carried in the depreciation and/or
					 amortization reserves of the department in which such property had previously
					 been carried.
(b) Transfers from
					 Operating Property--Electric or Operating Property--General to operating
					 departments of the municipal electric utility not subject to the jurisdiction
					 of this commission, or to the operating or lessor municipality, or to
					 non-operating property accounts, shall be treated as retirements (see §
											197.23) and the amount credited to account 261, Depreciation Reserves, shall be the
					 current fair market value of the property transferred, except that land, with
					 or without improvements, transferred to account 112, Non-operating Property, to
					 be held for sale, shall be accounted for as if carried in Operating
					 Property--Electric or Operating Property--General, until sold.
(c) Property transferred from operating
					 departments not subject to the jurisdiction of this commission or from
					 non-operating property accounts or from the operating or lessor municipality,
					 to Operating Property--Electric or Operating Property--General, shall be
					 charged to such account at the original cost plus net carrying charges, if any,
					 for the period during which it has been held for future use in electric
					 service, with credits to the appropriate accounts for the accrued depreciation
					 and/or amortization to date of transfer computed by the straight-line method.
					 In such cases, the utility shall submit to the commission for approval the
					 proposed journal entries to record the changes in property accounts and in
					 reserves involved, together with full supporting details.
The above provisions shall not apply to transfers made
						  in the ordinary course through account 123. Materials and Supplies, which shall
						  be treated as provided in section
						  197.23 
						  and account 261, Depreciation
						  Reserves.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.35 - Transmission and distribution systems

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Transmission system means all substances,
					 lines, and appurtenances thereto used principally for interconnection or
					 transfer of electricity from a primary source of power to a distribution
					 substation (including any transformer other than a line transformer). In the
					 case of power purchased, the point of delivery or receipt shall be considered a
					 primary source. Transmission system shall also include high tension network
					 conductors from the primary source of power to the primary side of the network
					 transformers. If any lines or equipment operating at a voltage of less than
					 5,000 volts are included herein, a statement shall be filed with the commission
					 describing such lines or equipment in detail and stating the reasons for
					 classifying them as transmission items.
(b) Distribution system means all
					 substations, lines, and appurtenances thereto used principally for the transfer
					 of electricity from the generating station or the transmission system to the
					 service connection leading to premises of consumers, including the distribution
					 substations. If any lines or equipment operating at a voltage in excess of
					 10,000 volts are included herein, a statement shall be filed with the
					 commission describing such lines or equipment in detail and stating the reasons
					 for classifying them as distribution items.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.36 - Unaudited items

Current through Register Vol. 46, No. 28, July 10, 2024
When the amount of any item affecting these accounts can
						not be accurately determined in time for inclusion in the accounts of the
						fiscal year in which the transaction occurs, the amount of the item shall be
						estimated and included in the proper accounts. When the item is audited the
						necessary adjustments shall be made through the accounts in which the estimate
						was recorded. If, during the interval between the date of inclusion of the item
						in the accounts and the date on which it is audited, a substantial difference
						from the initial estimate is determined, appropriate adjustments shall be made
						in the current accounts to cover such difference. The utility is not required
						to anticipate small items which would not appreciably affect these
						accounts.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.37 - Units of property

Current through Register Vol. 46, No. 28, July 10, 2024
(See §
											196.1,
						subd. [a][42] and §
											197.23,
						subd. [b][1])
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.38 - Work order system required (class a and class b utilities only)

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Class A and
					 Class B utilities shall record all changes in operating property used wholly or
					 partly in electric operations by means of a work order or job order system.
					 Such work orders and supporting records shall be permanently preserved. The
					 work order system shall include a work order estimate and a work in progress
					 record, and shall contain the particulars described below.
(b) All installations, additions,
					 retirements, or replacements shall be covered by a work order estimate and a
					 work in progress record. Standing work orders may be used for projects of less
					 than $1,000 by Class A utilities and for projects of less than $500 by Class B
					 utilities. These limits may be modified by special order of the commission when
					 warranted by particular circumstances.
(c) The work order estimate shall include the
					 following particulars:
(1) A designation
					 number or letter and the signature of the officer or employee who authorized
					 the work or purchase. If authorization is by a board of the operating or lessor
					 municipality or other body, the proper officer shall so state over his
					 signature.
(2) A description and
					 the location of the work to be done (or the purchase to be made), the dates
					 between which such work (or purchase) is to be accomplished, the date when the
					 work was begun, and the date when finished.
(3) Detailed estimates of the cost of the
					 project, together with maps, plans, diagrams, specifications, etc.,
					 applicable.
(4) The account or
					 accounts to which the cost of the project is chargeable and the amount
					 chargeable to each account.
(5) Any
					 variations between estimates and actual costs of the project.
(6) When a retirement, replacement,
					 betterment, or rearrangement of property is involved, the work order estimate
					 shall show or refer to other records which cover the book cost (estimated if
					 not known, and the basis of the estimate to be stated) and the date of
					 installation of the property withdrawn, enlarged, rearranged, improved, or
					 replaced, and the name and page of the accounting and engineering books and
					 records covering such installation and the cost thereof. If a work order system
					 was in use at the time such property was installed, reference thereto shall be
					 made by number or other designation.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Accounts

Current through Register Vol. 46, No. 28, July 10, 2024
Balance Sheet Accounts
Fixed Assets
Section 101
-109.Operating
				  Property
(A) Accounts representing
				  operating property shall include the cost (see §
											197.21) of property which
				  has an expected life in service of more than one year which is used (see §
											196.1, subd. [a][43]) in operations, or which, in the case of electric
				  operating property, is leased to others for electric operations. Separate
				  accounts shall be maintained for each operating department subject to the
				  jurisdiction of this commission, and separate subdivisions shall be maintained
				  for electric operating property constituting a distinct operating unit leased
				  to others for electric operations when the lessee has exclusive possession (see
				  §
											197.28); for electric operating property jointly owned; and for electric
				  operating property operated under joint agreement. If the utility has two or
				  more operating departments subject to the jurisdiction of the commission,
				  operating property which is not assignable to a particular department or class
				  of service may be carried in accounts corresponding to those prescribed for
				  electric operating property under an account having the title Operating
				  Property-General.
(B) Separate
				  subdivisions hereunder shall be maintained for the book cost of each separate
				  plant owned or operated. (See §
											197.30.)
(C) Gas operating property shall be accounted
				  for as prescribed in the Uniform System of Accounts for Gas Corporations.
Note A:
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter G - Miscellaneous › Part 215 - Utility Contract And Procurement Procedures › Section 215.1 - Utility contract and procurement procedures

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Every electric corporation subject to the
				  jurisdiction of this commission with annual gross operating revenues in excess
				  of $5,000,000 shall file, in accordance with the requirements of section
				  3.5 
				  of this Title, with this commission the procedures which govern the contracting
				  for and procurement of services, equipment or materials to be used in its
				  utility operations. The statement shall:
(1)
				  Describe the circumstances in which cost estimates will be prepared and the
				  procedures for awarding a contract which exceeds such an estimate. Such
				  estimates, when prepared:
(i) shall be related
				  to market conditions and trends as well as the utility's own experience;
				  and
(ii) where competitive bidding
				  is employed, shall remain confidential until after the bids are
				  opened.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter G - Miscellaneous › Part 215 - Utility Contract And Procurement Procedures › Section 215.2 - Filing of changes in procedures

Current through Register Vol. 46, No. 28, July 10, 2024
Each such electric, gas and steam corporation shall file
					 with this commission any change in these procedures at least 30 days before
					 they are to be effective, unless otherwise authorized by this
					 commission.