Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-25 - Benefit Policies; Employment › Section 3364-25-05 - Holidays/holiday pay

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo grants time
				off, if possible, with pay to eligible employees for all holidays recognized in
				accordance with state law. Eligible employees include full-time and regular
				part-time staff. Temporary and student employees are ineligible for holiday
				pay.
(B)
								Procedure
The following holidays will be observed
				by the university of Toledo in accordance with state law:
Date
Holiday
January 
						  first
New Year's
						  day
Third Monday in
						  January"*"
Martin Luther King
						  day"*"
Third Monday in
						  February"*"
President's day"*"
Last Monday in May
Memorial day
July fourth
Independence day
First Monday in
						  September
Labor day
Second Monday in
						  October"*"
Columbus day"*"
November 
													eleventh
Veteran's day
Fourth Thursday in
						  November
Thanksgiving day
December
						  twenty-fifth
Christmas day
"*"The university of Toledo board of
				trustees may "float" two days, as paid recognized holidays in place of the days
				marked by asterisks.
(1)
									The president is the university administrative officer
			 responsible for the implementation of this policy.
(2)
									The university
			 shall provide identification of specific holidays to be observed in compliance
			 with state law.
(3)
									As part of the ten state holidays designated by state
			 law and the board of trustees, the university shall observe state holidays on
			 the Friday after Thanksgiving and on either the day before or after the state
			 holiday on the twenty-fifth day of December. The designation of these two
			 holidays by the president of the university shall be made each year prior to
			 September 
			 first.
(4)
									Intermittent, emergency, and seasonal part time non
			 student employees are entitled to holiday pay for that portion of the day they
			 normally would have been scheduled to work on a day designated by the
			 university as a holiday. To be eligible for holiday pay, the employee must have
			 worked (or been in active pay status) the last scheduled day preceding the
			 holiday. Holiday pay for intermittent employees will be based on the nature of
			 the current assignment. Holiday pay will only be granted when the assignment
			 exceeds thirty calendar days. When an intermittent employee is called in for a
			 specific assignment of less than thirty days, holiday pay will not be
			 granted.
(5)
									An employee, whose salary or wage is paid in whole or
			 in part by the state, shall be paid for the holidays as provided herein and
			 shall not be required to work on those holidays, unless, in the opinion of the
			 employee's responsible administrative authority, failure to work on those
			 holidays would impair the public service. An employee who is scheduled to work
			 on a holiday and who does not report to work the day before, the day of, or the
			 day after the holiday due to an illness of the employee or of a member of the
			 employee's immediate family shall not receive holiday pay as provided by this
			 division, unless the employee can provide documentation of extenuating
			 circumstances that prohibited the employee from so reporting to work. An
			 employee also shall not be paid for a holiday unless the employee was in active
			 pay status on the scheduled work day immediately preceding the
			 holiday.
(6)
									If any of the holidays as provided herein falls on
			 Saturday, the Friday immediately preceding shall be observed as the holiday. If
			 any of the holidays as provided herein falls on Sunday, the Monday immediately
			 succeeding shall be observed as the holiday. Employees whose work schedules are
			 based on the requirements of a "seven days a week" work operation shall observe
			 holidays on the actual days specified as provided herein.
(7)
									If an employee's
			 work schedule is other than Monday through Friday, the employee shall be
			 entitled to eight hours of holiday pay for holidays observed on the employee's
			 day off regardless of the day of the week on which they are
			 observed.
(8)
									A full-time permanent employee is entitled to a minimum
			 of eight hours of pay for each holiday regardless of the employee's work shift
			 and work schedule. A flexible hours employee, who is normally scheduled to work
			 in excess of eight hours on a day on which a holiday falls, either shall be
			 required to work an alternate schedule for that week or shall receive
			 additional holiday pay for the hours the employee is normally scheduled to
			 work. Such an alternate schedule may require a flexible hours employee to work
			 five shifts consisting of eight hours each during the week including the
			 holiday, and, in that case, the employee shall receive eight hours of holiday
			 pay for the day the holiday is observed.
(9)
									Part time regular
			 employees shall receive holiday pay on a pro-rated basis, based upon the daily
			 average of actual hours worked, excluding overtime hours worked, in the
			 previous calendar quarter. The figure shall be calculated for the preceding
			 calendar quarter on the first day of January, April, July, and October of each
			 year.
(10)
									When an employee who is eligible for overtime pay under
			 this policy is required by the employee's responsible administrative authority
			 to work on the day observed as a holiday, the employee shall be entitled to pay
			 for such time worked at one and one-half times the employee's regular rate of
			 pay in addition to the employee's regular pay, or to be granted compensatory
			 time off at time and one-half thereafter, at the employee's option. Payment at
			 such rate shall be excluded in the calculation of hours in active pay
			 status.
(11)
									Since many religious observances occur on days not
			 designated as legal holidays, deans, directors and supervisors are expected to
			 observe liberal policies concerning the granting of leaves of absences without
			 pay or vacation time expressly for the purpose of engaging in religious
			 observances or attendance at special worship services.
(12)
									Unclassified
			 employees and others who hold faculty rank and do not teach full time must
			 observe the regular university ten day holiday schedule. Other paid days off in
			 the academic calendar (where classes are not held) are for the teaching
			 faculty, and are not holidays for non-teaching professionals.
(13)
									The president
			 shall retain the sole prerogative to grant exceptions to the observed
			 holidays.