reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-25 - Benefit Policies; Employment › Section 3364-25-127 - Mandatory training

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
It is the policy of the university of Toledo employees to
				adhere to all applicable federal, state, and university rules and regulations
				in the course of their jobs. It is the obligation and responsibility of
				administrators and university personnel to educate and update university
				personnel when applicable to ensure compliance with these rules and
				regulations.
(B) Purpose of
			 policy
To offer compliant and standardized training on federal/state
				regulatory programs.
(C)
			 Procedures
The primary components of the university's compliance training
				for employees include, but are not be limited to the following:
(1) New hire orientation: employees will
			 receive an overview of the most significant university policies and information
			 about the university's anonymous reporting line and the state of Ohio's ethics
			 hotline. They will also learn where and how to find additional guidance on
			 these subjects.
(2) First thirty
			 days of employment: The university will use the first thirty days of employment
			 to supplement the following compliance information the employee received at new
			 hire orientation:
(a) Ohio ethics (including
			 conflict of interest - all employees).
(b) Title IX - violence against women act
			 "VAWA" (including supervisor anti-harassment - all employees).
(c) Health insurance portability and
			 accountability act of 1996 "HIPAA" basics (all
			 departments listed as part of the hybrid and affiliated covered entity, and
			 all employees who reside on the health science
			 campus,
										according to rule
			 3364-15-01
			 of the Administrative Code (the HIPAA organizational structure and
			 administrative responsibilities policy).
(3) Recurring training; employees will
			 receive compliance training on a regular and ongoing basis. Most recurring
			 compliance training occurs on a one-to-two-year cycle from date of hire.
(a) One-year cycle
(i) Ohio ethics including conflict of
			 interest (all employees).
(ii)
			 HIPAA (all departments listed as part of the hybrid and
			 affiliated covered entity, and all employees who reside on
			 the health science campus, according to rule
			 3364-15-01
			 of the Administrative Code (the HIPAA organizational structure and
			 administrative responsibilities policy).
(b) Two-year cycle
Title IX - VAWA (all employees; there may be areas required to
				have the training annually).
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-25 - Benefit Policies; Employment › Section 3364-25-129 - Educational development incentive

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo encourages its staff to pursue degrees
				in disciplines related to their work assignments at the university.
(B) Purpose of policy
To increase the degree completion rate among employees and to
				encourage professional development, the university of Toledo will provide an
				employee an educational development incentive for degree completion, subject to
				the following provisions.
(C) Scope
The educational development incentive rewards employees who
				take the initiative to increase their job worth by gaining job-related
				knowledge, behaviors, and skills to significantly enhance their value to their
				department and the university. The educational development incentive is not an
				entitlement and may not be awarded retroactively.
All full-time and regular part-time classified and unclassified
				non-bargaining unit professional staff who have been employed by the university
				for a continuous period of at least one calendar year are eligible for the
				educational development incentive, provided all of the following requirements
				are met:
(1) The individual earns an
			 associate's, bachelor's, or master's degree on or after July 1, 2018.
(2) The degree is from a college or
			 university with accreditation by an accrediting agency recognized by the U.S.
			 department of education.
(3) The
			 degree is in a discipline related to the individual's work assignments at the
			 university of Toledo.
Students employed in positions that require student status as a
				condition of employment may not participate in this program. Employees
				classified as faculty are not eligible for the educational incentive.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-02 - Policy on alcohol and substance abuse

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
It is the goal of the university of Toledo to establish and
				sustain an environment on campus that is conducive to the intellectual,
				emotional, and social growth of all the members of its community. The
				university of Toledo is committed to promoting and maintaining a work and
				academic environment that is free from illegal use of alcohol and drug
				use/abuse in accordance with all federal, state, local or university
				regulations, as well as the federal drug free schools and campus
				regulations.
(B) Purpose of
			 policy
This policy is designed to inform university faculty, staff and
				students about the university's commitment to maintaining an alcohol and drug
				free work and academic environment. This policy also governs the possession,
				sale and consumption of alcoholic beverages on the university's campuses. It is
				the university's goal through these policies and programs, to encourage members
				of its community to make responsible decisions and to promote safe, legal, and
				healthy patterns of social interaction.
(C) Scope
The following policy applies to the entire university of Toledo
				organization "university," including all campuses, student body, and the
				university of Toledo medical center "UTMC" hospital. This policy applies to
				both on-campus and university sponsored activities, including field trips,
				athletic contests played off campus and conferences attended by students,
				faculty and staff where the university reimburses travel expenses or
				registration fees. An official, "sponsored university function" means one in
				which:
(1) Institutional funds are
			 being used for any part of the event; or
(2) The university name and/or logo are being
			 associated with the event; or
(3)
			 It is being advertised on campus by any means.
This policy does not apply to alcohol distribution with alcohol
				dispensed through the UTMC hospital pharmacy upon order of a physician. The
				hospital pharmacy is responsible for the policies and procedures related to
				physician prescribed alcohol.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-06 - Registered student organization events

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
All events hosted by registered student
				organizations (RSO) shall comply with specific guidelines established by the
				university of Toledo (UToledo) to create and maintain a safe and secure
				environment for the campus community.
(B)
								Purpose of
			 policy
This policy has been adopted to create
				equitable treatment among registered student organizations and help create a
				safe and secure environment on campus.
(C)
								Scope
Registered student organizations as
				defined by the office of student involvement and leadership (OSIL) for main
				campus and the college of medicine and life sciences - office of student
				affairs (OSA) for health science campus are eligible to host events. See rule
				3364-30-12 of the Administrative Code (registered student organizations) for
				the appropriate process to follow for becoming a registered student
				organization.
(D)
								Event registration process
(1)
									All on-campus
			 events hosted or sponsored by registered student organizations at UToledo and
			 off-campus RSO events that are fully or partially funded by any UToledo budgets
			 must be submitted via the online involvement network (InvoNet) event
			 registration process.
(a)
										Main campus events must be submitted at least twenty
			 eight days prior to the event.
(b)
										Health science
			 campus events must be submitted at least two weeks (ten business days) prior to
			 the event.
(c)
										Exceptions may be granted by OSIL/OSA or designee under
			 extenuating circumstances and dependent on space availability.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-08 - Amplified sound on campus

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
It is the intent of the university of Toledo to affirm that
				while outdoor music, speakers, fairs, festivals, celebrations and other
				activities serve to reinforce our commitment to diversity, contributing to the
				quality of campus life, the use of outdoor amplified sound must minimize any
				disruption of the central academic mission of the university.
(B) Purpose of policy
The objective of this policy is to minimize disruption to
				classes and other normal university operations.
(C) Scope
This policy applies to anyone who regulates sound levels and
				amplification at outdoor events employing public address systems, loudspeakers,
				bullhorns, or musical amplifiers.
(D) Guidelines
Sound levels and amplification at outdoor events employing
				public address systems, loudspeakers, bullhorns, or musical amplifiers will be
				regulated by the following guidelines:
(1) Sound levels and amplification must not
			 interfere with regular functioning of the university or the welfare of
			 residential neighbors. The office of the vice president of student affairs and
			 dean of students will respond to sound level complaints. If an unacceptable
			 sound level persists, the office of the vice president of student affairs and
			 associate vice president for student affairs and dean of students will
			 terminate the offending activity and may refer the case to the office of
			 student conduct and community standards and/or the university of Toledo police
			 department.
(2) Amplification of
			 sound during the university's normal working hours or sound amplification
			 affecting the greater campus community must obtain prior approval and be
			 properly documented through the office of the vice president for student
			 affairs and associate vice president for student affairs and dean of
			 students.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-20 - Policy on hazing

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
No employee, student group, student organization, individual
				student, team, or alumnus may conduct or condone hazing activities.
(B) Under Ohio law "hazing" is
			 defined as "doing any act or coercing another, including the victim, to do any
			 act of initiation into any student or other organization that causes or creates
			 a substantial risk of causing mental or physical harm to any person."
(C) Hazing:
(1) Is a misdemeanor criminal offense under
			 Ohio law,
(2) May subject any
			 participants in the hazing to personal civil liability for damages arising from
			 the hazing,
(3) May subject any
			 organization whose local or national directors, trustees, or officers
			 authorized, requested, commanded, or tolerated the hazing to civil liability,
			 and
(4) May subject any local or
			 national director, trustee, or officer of the organization who authorized,
			 requested, commanded, or tolerated the hazing to personal civil liability for
			 damages arising from the hazing; and
(5) May result in discipline up to an
			 including termination for employees, or sanctions up to and including expulsion
			 for students.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-22 - Campus advocacy, response, evaluation, and service (CARES) team

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
The university of Toledo is committed to providing a safe and
				healthy learning environment through promoting the health, well-being, and
				successful experiences of students.
(B) Purpose of policy
Establish an interdisciplinary 
									campus advocacy, response, evaluation, and service
				(CARES) team empowered to provide an institution
				structure to support students of concern and recommends courses of action to
				support the students' health, safety, success, and wellbeing. Within the CARES
				team will be a sub-team known as the university behavior intervention team
				(UBIT) tasked with
									developing plans and enacting
				interim measures to respond to  students whose  behavior may directly threaten the safety of
				the learning environment. UBIT may also be involved in
				performing risk assessments for Title IX cases.
(C) Procedure
(1) Membership
(a) The chair of the CARES team is appointed
			 by the  vice president for
			 student affairs.
(b) Members will
			 be determined by the  vice president
			 for student affairs , but will
			 generally consist of representatives from the dean of student's office, provost
			 office, counseling center, student advocacy and
			 support, student conduct and community standards,
			 Title IX, residence life, and public safety.
(c) The composition of the
			 CARES
			 team may be adjusted on an ad
-
hoc basis.
(d)
										 The composition
			 of the UBIT will be smaller, will include the director for the center for
			 education in mass violence and suicide, and may be adjusted on an ad-hoc basis
			 as appropriate for each situation in consideration.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-23 - Student employment policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The basis for student employment is to
				assist in meeting the needs of the university, provide university students with
				financial support in pursuit of their academic goals, and provide opportunities
				for academic or administrative job experience. The job duties and
				responsibilities of student employees vary greatly, and may or may not be
				related to their field of study. A student employee is defined as an individual
				who is:
(1)
									Enrolled at the university on a full-time or part-time
			 basis, during the semester(s), they are working. During the summer semester,
			 university of Toledo (UToledo) students who attended classes the prior spring
			 and are enrolled for the following fall semester may work as student employees.
			 Associated with the university, primarily in the pursuit of an academic
			 degree.
(2)
									Students attending other institutions who are under an
			 approved consortium agreement may also be employed as UToledo student
			 employees.
(3)
									Appointed to a position designated as student
			 employment.
The university maintains a distinction
				between on-campus student employment and staff employment. These distinctions
				may include but are not limited to the nature of work, hours worked, rate of
				pay, and benefit eligibility.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-51 - Military service member readmit-eligible for tuition and general fee reduction

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
This policy clarifies and determines
				the requirements under which the institution finds a military service member in
				a readmit status eligibility under federal regulation
				34
				C.F.R. 668.18 for reduced tuition and general
				fee.
(B)
								Purpose of policy
This policy is to provide the
				requirements under which a service member is eligible to receive reduced
				tuition and general fee cost for up to one academic year, not to exceed three
				consecutive terms. The cost would be based on the tuition and general fee rate
				at the time deployed to active duty.
The service member must return to the
				university (readmit) within five years of release from active duty, have not
				attended or earned credit while not on active duty, and be entering back into
				the same academic level (undergraduate, graduate, law, medical) as at the time
				of deployment.
(C)
								Procedure
The military service center will
				confirm the eligible service member and year of deployment. This information
				will be sent to the financial aid office so the tuition and general fee
				reduction waiver can be applied for up to three consecutive terms.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-52 - Policy on satisfactory academic progress for recipients of federal financial aid

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The Higher Education Act of 1976, as amended, requires the
				university of Toledo to develop and apply a consistent and reasonable standard
				of academic progress for all students who receive federal financial aid in
				order for those students to continue to receive such assistance. This standard
				must contain all elements specified in the regulations and must be at least as
				strict as the policy used for all students who do not receive federal financial
				aid. "Satisfactory Academic Progress" is measured in terms of performance
				through grade point average, and in terms of degree or program
				completion.
The following programs are directly affected:
(1) Federal pell grant
(2) Federal supplemental educational
			 opportunity grant ("FSEOG")
(3)
			 Federal work-study
(4) Federal
			 teach grant
(5) Federal perkins
			 loan
(6) Federal direct stafford
			 loans, subsidized and unsubsidized
(7) Federal direct "PLUS" loan
In addition, the Ohio college opportunity grant now follows the
				same federal financial aid academic progress testing standards for
				eligibility.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-53 - Institutional aid

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The objective of the university of
				Toledo office of student financial aid ("OSFA") is to:
(a)
									provide financial
			 assistance in an equitable and timely manner to students who exhibit financial
			 need;
(b)
									administer non-need awards made to university students
			 from university and external sources; and
(c)
									serve as a
			 responsible steward of institutional aid and to adhere to fiscal constraints as
			 determined in the annual budgeting process.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-56 - Student organization advisors

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
Student organizations registered by the office of student
				involvement "student organizations" of the university of Toledo
				
									"UToledo" must have a UToledo advisor as required by this
				policy.
(B) Purpose of
			 policy
To establish the role and responsibilities of advisors and to
				provide notice of potential liability associated with the advisors and student
				organizations.
(C) Advisor
			 requirements
(1) Must be registered and
			 approved by the office of student involvement and leadership and fulfill all
			 duties and requirements set by the office of student involvement and leadership
			 and rule 3364-30-12 of the Administrative Code (student organizations).
Must be interested in and committed to promoting the student
				organization's constitutional functions, UToledo policies
				and office of student involvement and leadership requirements.
(2) Advisor and student
			 organization liability
(a)
										UToledo
			 employed advisors may be eligible for insurance coverage by the university or
			 entitled to qualified immunity under Ohio law against individual liability
			 while acting in their role as advisors. Activity must be within the course and
			 scope of employment and action must not be taken with malicious purpose, in bad
			 faith, or in a wanton or reckless manner. UToledo employed advisors are encouraged
			 to review their personal insurance for coverage.
(i) Decisions about the availability of
			 liability insurance coverage rest with the university's insurer.
(ii) Decisions about the applicability of
			 statutory qualified immunity rest first with the Ohio attorney general and may
			 be ruled upon by the Ohio court of claims.
(b) Non-UToledo employed
			 advisors are not covered by the UToledo liability insurance program and are not
			 eligible for immunity under Ohio law. Therefore, the non-UToledo employed
			 advisor should review personal insurance for coverage.
(c) Student organizations are not covered by
			 the UToledo
			 liability insurance program and the student leaders and members of the
			 organization may be personally liable for the organization's activity if it
			 causes damage or harm. Student organizations, leaders, and members are
			 encouraged to review personal insurance coverage.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-30 - Social Events; Housing; Aid; and Mandatory Tuberculosis Screening › Section 3364-30-58 - Deceased student policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo (UToledo) strives to provide a safe
				and positive environment for all students. When a tragedy occurs, it is
				incumbent upon the university to respond in a delicate, sensitive, and caring
				manner honoring the life of a UToledo student.
(B) Purpose of policy
The purpose of this policy is to establish guidelines that will
				support an orderly, effective and caring response in the event of a student
				death.
(C) Scope
This policy applies to all students of the university, as
				defined in section D in this policy. All university personnel must comply with
				this policy.
(D) Definitions
Student: a student is defined as outlined in rule
				3364-30-04
				of the Administrative Code (student code of conduct).
(E) Procedure
The death of a student affects the entire university community,
				as well as the family and friends of the deceased. Considering the very
				sensitive and unpredictable nature of a death, no policy or protocol can
				describe in complete detail all the steps that must be taken. This policy sets
				forth guidelines to support communications in the event of a student death.
				Those responsible for implementing this policy should be guided by the
				essential communication needs required in these situations, as well as by
				empathy, sensitivity and support for the bereaved and the need to preserve
				important evidence.
(1) Notification
			 of appropriate campus officials
The vice president for student affairs or designee should
				notify the following offices by email.
										
										The registrar's office will
				notify these offices of a student death once student death has been
				confirmed by receipt of obituary or death certificate.
Primary - contact as soon as possible
(a) University police.
(b) University housing (if the student
			 resides on campus).
(c) President's
			 office.
(d) Provost's
			 office.
(e) Dean of
			 students.
(f) Dean of
			 college.
(g) University
			 communications.
(h) Counseling
			 center.
(i) Athletics (if student
			 is an athlete).
(j) Office of
			 international student and scholar services (if student is
			 international).
(k) Registrar's
			 office.
(l) Office of student
			 advocacy and support.
(m) Office of
			 admissions.
(n) Treasurer's
			 office.
(o) Financial
			 aid.
(p)
			 Business services.
The vice president for student affairs may convene a meeting
				with designees from the offices listed in this paragraph to discuss the
				matter.
If the university is advised of the death of a former student,
				appropriate offices will be notified in order to update
				records.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-01 - Non-monetary transactions - barter agreements

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo is committed to following all
				applicable laws and regulations, including those laws and regulations that
				address bartering for the exchange of goods, services, or assets. The
				university of Toledo may enter into barter agreements with another entity
				for:
(1) Assets/goods provided for
			 services received;
(2) Assets/goods
			 provided for assets/goods received;
(3) Services provided for assets/goods
			 received;
(4) Services provided for
			 services received;
(5) The use of
			 fixed assets (property, plant, and equipment) for assets/goods or services
			 received; or
(6) The use of fixed
			 assets (property, plant and equipment) received in exchange for the use of
			 fixed assets provided.
(a) The university
			 will not permit the transfer of ownership of fixed assets under barter
			 agreements.
(b) Capitalizing fixed
			 assets is not required because there is no change of ownership in barter
			 transactions.
At no time will an athletic barter/trade agreement conflict
				with the multi-media rights agreement with learfield communications,
				incorporated. An official copy of the agreement is on file in the office of
				legal affairs.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-02 - Prospective student-athlete recruiting policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo is committed
				to following all national collegiate athletic association ("NCAA"),
				mid-American conference ("MAC"), and institutional guidelines concerning the
				recruitment of prospective student-athletes.
All coaches, administrators,
				student-athletes, faculty, and representatives of athletics interests will
				abide by athletics department policies and procedures relating to the
				recruitment of student-athletes in the following areas:
(1)
									Official campus
			 visits
(2)
									Unofficial campus visits
(3)
									Offers and
			 inducements
(4)
									Off-campus recruiting (contacts and
			 evaluations)
(5)
									Recruiting telephone calls
(6)
									Recruiting
			 materials
(7)
									Electronic correspondence
(8)
									Recruiting
			 presentations
(9)
									Transportation of prospective
			 student-athletes
(10)
									Entertainment, reimbursement, and employment of high
			 school/preparatory school/two-year college coaches
(11)
									National letters
			 of intent (NLI) and financial aid agreements, publicity
(12)
									
			 Tryouts
(13)
									Camps and clinics
(14)
									High school
			 all-star games
(15)
									Use of recruiting funds
(16)
									Precollege
			 expenses.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-03 - Camps and clinics

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UT") is
				committed to following all national collegiate athletic association ("NCAA"),
				mid-American conference ("MAC"), institutional, federal, and state laws and
				regulations, including those laws and regulations specific to
				camps/clinics.
The university will have procedures
				that address the following areas related to camps and clinics:
(1)
									
			 Scheduling;
(2)
									Marketing and promotions;
(3)
									Employment,
			 including a criminal background check in accordance with rule
			 3364-25-47
			 of the Administrative Code;
(4)
									Minors on campus
			 training in accordance with rule 3364-10-17 of the Administrative
			 Code;
(5)
									Payments, including the handling of
			 cash;
(6)
									 Insurance;
(7)
									Concessions;
(8)
									Revenue/expense
			 reports;
(9)
									Noninstitutional camp/clinic
			 employment.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-04 - Courtesy car policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo athletic department will enter into
				agreements with auto dealerships in the Toledo area to supply courtesy cars to
				university athletic department, coaches and staff. In exchange for the courtesy
				car the university will provide admission to sporting events and
				acknowledgement in the athletic program. The number of tickets and program
				acknowledgments will be determined on a case by case basis.
(B) Purpose of policy
The athletics department will enter into an agreement with the
				courtesy car dealer concerning the conditions upon which vehicles will be
				provided to select staff members and coaches. Staff members and coaches will
				provide documentation of use, change of vehicle, insurance, and
				maintenance/damages as a condition of participation in the courtesy car
				program.
(C) Procedures
(1) Courtesy car agreement/barter transaction
			 receipt
(a)
										Upon
			 entering the car program, a courtesy
			 car agreement must be completed, agreed upon and signed by the director of
			 athletics or his designee and the dealer representative.
(b) Taxes on the
			 courtesy cars are calculated by payroll based upon the personal use of the vehicle. Staff members will send
			 personal/business use mileage to our business office on a monthly basis which
			 will then be forwarded onto payroll for personal use to be treated as income
			 and taxes calculated accordingly.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-05 - Storage, transportation, and disposition of a student-athlete's medication

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo sports
				medicine program will follow the Ohio state board of pharmacy regulations
				regarding storage, transportation and administration of medication and the
				current national collegiate athletic association sports medicine handbook for
				administration of medication to student-athletes.
(B)
								Purpose of
			 policy
This policy is to define the
				appropriate procedures for storage, transportation and disposition of a
				student-athlete's medication while traveling.
(C)
								Procedure
(1)
									Storage:
			 Student-athlete medication personally prescribed to the student with an
			 appropriate label designating the student-athlete's name, medication, dosage,
			 physician, and prescription number will be stored by the athletic trainers in a
			 secure bag with the student-athlete's name on the bag.
(2)
									Transportation:
			 The student-athlete's medication and medical devices that are required during
			 an away game may be transported by the athletic trainer. The medication and
			 devices must be placed in a secure bag appropriately labeled with the
			 student-athlete's name and identifying information. No other student-athlete's
			 medication will be stored in the same individual bag.
(3)
									Disposition: The
			 athletic trainer will provide the student athlete with the medication
			 prescribed to them by the licensed medical professional. The student athlete
			 will be instructed to take the medication as noted on the prescription label.
			 The athletic trainer is not to dispense the medication to the student athlete,
			 however may assist the athlete in opening unit dose medications, but only if
			 specifically asked to do so. After the student athlete has taken the
			 appropriate dosage of medication, the prescription should be secured by the
			 athletic trainer.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-10 - Compliance agreement

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
All university of Toledo athletics
				department staff members will enter into a compliance agreement with the
				athletic director. This agreement certifies that the staff member will adhere
				with the policies, practices and regulations of the university and the rules
				and regulations of the national collegiate athletic association ("NCAA") and
				mid-American conference.
(B)
								Purpose of
			 policy
As a condition of a staff member's
				employment at the university of Toledo, each staff member will sign the
				memorandum - compliance with the policies, practices and regulations of the
				university and the rules and regulations of the NCAA and mid-American
				conference. The memorandum verifies the staff member's obligation to comply
				with all applicable laws, regulations and policies. Failure to comply with the
				signed memorandum could result in disciplinary or corrective action that could
				include suspension without pay for a period of time or termination of
				employment.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-12 - Complimentary admissions

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UT") is
				committed to following all national collegiate athletic association ("NCAA"),
				mid-American conference ("MAC"), and institutional guidelines concerning the
				administration of athletics event complimentary admissions to student-athletes,
				prospective student-athletes, high school, junior college, and preparatory
				school coaches, and institutional staff members.
Complimentary admissions shall be
				verified and administered through a pass list provided to the athletics ticket
				office prior to competition by the participating sport program.
(B)
								
			 Purpose of policy
NCAA regulations require member
				institutions to monitor and oversee the provision of complimentary
				admissions.
(C)
								Procedures
(1)
									Complimentary admissions request lists are completed by
			 studentathletes and/or coaches prior to the athletics event.
(a)
										For home
			 contests, the lists must be submitted to the athletics ticket office one
			 business day prior to the event.
(b)
										For away
			 contests, the lists must be submitted one business day prior to departure to
			 the event.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-13 - Student-athlete financial aid

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo is committed
				to following all national collegiate athletic association ("NCAA"),
				mid-American conference ("MAC"), and institutional guidelines concerning the
				allocation and certification of student-athlete financial aid. Financial aid
				provided to student-athletes shall be administered and certified by the office
				of student financial aid. Student-athlete eligibility for financial aid,
				athletic scholarships, and student cost of attendance limits will be verified
				in conjunction with the athletics business office.
(B)
								Purpose of
			 policy
To ensure that all student-athletes who
				receive financial aid and compete in intercollegiate athletics have been
				certified.
(C)
								Procedures
(1)
									Issuance of initial grant-in-aid
(a)
										The national
			 letter of intent grant-in-aid submittal form is submitted by the coach to the
			 athletics compliance office.
(b)
										The prospective
			 student-athlete's academic profile is reviewed to determine initial
			 eligibility.
(c)
										The athletic scholarship coordinator will monitor team
			 and individual grant-in-aid limits to ensure the prospective student-athlete's
			 grant-in-aid will not exceed individual and team limits.
(d)
										The athletics
			 compliance office will forward the national letter of intent grant-in aid
			 submittal form to the director of athletics for approval.
(e)
										The national
			 letter of intent and MAC letter of intent is sent to the prospective
			 student-athlete by the athletics scholarship coordinator.
(f)
										Once the
			 prospective student-athlete returns the signed national letter of intent and
			 MAC letter of intent, they are uploaded into the NCAA's national letter of
			 intent portal for approval by the MAC.
(g)
										The athletic
			 grant-in-aid submittal forms are provided by the coach to the athletic
			 scholarship coordinator.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-14 - Athletic facility rental and usage

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo athletics
				department facilities will be considered for rental and usage for purposes
				other then university scheduled competitions based on the following priority
				basis:
(1)
									University of Toledo athletics department events,
			 contests, and team practices.
(2)
									University of
			 Toledo departments and organizations.
(3)
									Outside
			 organizations.
All events must meet guidelines that
				are established by the national collegiate athletic association ("NCAA") and
				mid-American conference ("MAC").
Variations to this policy must be
				approved by the athletics director or designee.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-15 - Student-athlete employment

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
National collegiate athletic
				association ("NCAA") legislation allows studentathletes to earn money from
				legitimate on or off-campus employment during and after the academic year,
				above and beyond their scholarship.
It is the responsibility of each
				student-athlete to provide the athletic department with the appropriate
				information in order to avoid any potential conflict with his/her athletics
				eligibility or financial aid.
(B)
								Purpose of
			 policy
Monitoring of student-athlete
				employment is a critical aspect in ensuring compliance with NCAA rules by the
				student-athlete and employers.
(C)
								Procedures
(1)
									Student-athletes
			 are bound by the following employment restrictions (as per NCAA
			 legislation):
(a)
										A student-athlete can be compensated only for work
			 actually performed.
(b)
										The student-athlete's rate of pay must be equal to that
			 of other workers doing the same job in that locale.
(c)
										The
			 student-athlete's compensation does not include any remuneration for value or
			 utility that the student-athlete may have for the employer because of the
			 publicity, reputation, or personal following that he or she has obtained
			 because of athletic ability.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-16 - Compliance rules education and training

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
It is the policy of the university of
				Toledo to adhere to all applicable National collegiate athletic association,
				Mid-American conference and university rules and regulations in the conduct of
				its athletics programs. It is the obligation and responsibility of
				administrators, coaches, student-athletes, representatives of athletics
				interests, university personnel, and prospective student-athletes to comply
				with these rules and regulations.
The associate athletics director for
				compliance shall provide the requisite rules education programs and supporting
				materials to the aforementioned individuals on a regular basis.
(B)
								
			 Purpose of policy
The associate athletics director for
				compliance will assist in creating a culture of compliance by providing rules
				education and training to all aforementioned parties on a regular
				basis.
(C)
								Procedure
Rules education will be provided in the
				following manner:
(1)
									Monthly meetings with head coaches.
(2)
									Regular meetings
			 with student-athletes, including beginning of year and end of year compliance
			 sessions.
(3)
									Compliance presentations at student
			 orientation.
(4)
									Periodic training and education of athletics department
			 staff related to specific areas (i.e., business office, equipment, marketing,
			 strength and conditioning).
(5)
									Compliance
			 literature and presentations to educate representatives of athletics interests,
			 alumni, and other supporters of the institution's athletics
			 programs.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-17 - Due process for the student-athlete scholarship appeals

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
The university of Toledo is committed
				to following all national collegiate athletic association ("NCAA"),
				mid-American conference ("MAC"), and institutional guidelines concerning
				athletically related financial aid.
This policy specifically applies to the
				athletics department's decision to reduce and cancel a student-athlete's
				athletically related aid, and the process delineated under NCAA bylaw fifteen
				for student-athletes who wish to appeal such decisions.
(B)
								Purpose of
			 policy
NCAA bylaws specifically provide
				student-athletes with an opportunity to appeal reductions or cancellations of
				athletically related financial aid during the period of the award, or
				reductions or nonrenewals at the conclusion of the academic year.
(C)
								
			 Procedure
Athletics awards are granted on a
				year-by-year basis by the athletics department, as determined by each team's
				head coach, and approved by the vice president for intercollegiate athletics.
				The offer of athletically related financial aid will emanate from the office of
				student financial aid. Likewise, the reduction or cancellation of said
				financial aid will be communicated by the office of student financial
				aid.
(1)
									 During the academic year (i.e., fall and spring semesters),
			 athletically related financial aid may be reduced or cancelled for any of the
			 following reasons:
(a)
										The student-athlete renders himself or herself
			 ineligible for intercollegiate competition.
(b)
										The
			 student-athlete fraudulently misrepresents any information on an application,
			 letter of intent, or financial aid agreement.
(c)
										The
			 student-athlete engages in serious misconduct warranting substantial
			 disciplinary penalty.
(d)
										The student-athlete voluntarily withdrawals from the
			 team.
(e)
										The student-athlete violates university, athletics
			 department, or team policies.
Athletically related financial aid may
				not be reduced or cancelled during the period of the award (i.e., fall and
				spring semesters) for any athletics reason, or for injury, illness, or physical
				or mental condition.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-35 - Bartering Agreements › Section 3364-35-18 - Chaperone policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo sports
				medicine staff and physicians ("UT sports medicine") is committed to providing
				a safe environment for all student athletes and staff. Student athletes are
				entitled to have their medical encounters with a medical professional conducted
				with appropriate privacy and confidentiality. Student athletes have the right
				to ask that a chaperone be present for any medical encounter
				 including but not limited toevaluations, treatments,
				rehabilitation sessions, physician appointments, or any other medically related
				encounters they deem appropriate.
(B)
								Purpose
This policy is designed to provide a
				consistent and safe environment for student athletes to receive care from UT
				sports medicine. This policy will respect the patient's dignity and
				confidentiality concerns while maintaining the professional nature of the
				medical encounter.
(C)
								Scope
This policy shall govern in every
				medical encounter involving UT sports medicine and student athletes that does
				not take place at a location of the university of Toledo medical
				center.
(D)
								Definitions
(1)
									Medical encounter: any evaluation, treatment,
			 rehabilitation session or physician examination.
(2)
									Sensitive examination: any examination that involves
			 the genitalia, anorectum, or breast tissue of a
			 student-athlete.
(3)
									Medical professional: any athletic trainer, physician,
			 physical therapist, advanced practice provider (physician assistant, nurse
			 practitioner, etc.), nurse or medical
			 assistant.For the purposes of this
			 chaperone policy, medical professional includes an athletic
			 trainer.
(4)
									Chaperone: medical professional and, for the purposes
			 of this chaperone policy, any UT sports medicine member, coach, teammate,
			 parent, guardian, or any other individual consented to by the patient, as
			 appropriate.