Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 25 - Personnel Administration Rules › Subchapter 15 - Time and Leave › Part 3 - ANNUAL AND SICK LEAVE POLICIES › Section 260:25-15-12 - Sick leave

Current through Vol. 41, No. 20, July 1, 2024
Eligible employees shall accrue sick leave based upon hours
					 worked (excluding overtime) , paid leave, and holidays [74:840-2.20(A) (1)]
					 according to 260:25-15-10 and this Section, not to exceed the total possible
					 work hours for the month. The hourly rate is equal to the annual accrual
					 divided by the number or work hours in the current year. Sick leave earned
					 during one pay period shall not be available for use until the beginning of the
					 following pay period.
(1) Sick leave
				  means a period when the employee cannot work because of sickness, injury,
				  pregnancy, or medical, surgical, dental or optical examination, or treatment,
				  or where the employee's presence at work would jeopardize the health of the
				  employee or others. An employee may charge family and medical leave, taken in
				  accordance with 260:25-15-45, against sick leave accumulations.
(2) An employee shall not use sick leave for
				  annual leave.
(3) An employee shall
				  not use sick leave before it is accrued.
(4) Immediately on return to work, an
				  employee who has been absent on sick leave shall give the Appointing Authority
				  a signed statement that the absence was due to reasons listed in (1) of this
				  Section. If an absence exceeds 3 working days, the employee shall give the
				  Appointing Authority a physician's statement unless the Appointing Authority
				  waives it. For shorter absences, the Appointing Authority may require the
				  employee to supply proof the absence was consistent with (1) of this Section.
				  Sick leave shall not be granted until approved by the Appointing Authority. An
				  Appointing Authority shall approve sick leave unless there are facts to show
				  that an employee abused sick leave privileges or the employee failed to supply
				  requested evidence of illness.
(5)
				  Sick leave shall be charged against an employee's sick leave balance based on
				  the amount of time an employee is absent from work during the employee's
				  assigned work schedule. Holidays, or the scheduled days off for holidays,
				  occurring within a period of sick leave shall not be charged to sick
				  leave.
(6) Sick leave earned during
				  a pay period shall be prorated according to the number of hours (excluding
				  overtime) an employee is on the payroll [74:840-2.20(A) (1)].
(7) Part-time employees shall accrue sick
				  leave in an amount proportionate to that which would have accrued under
				  full-time employment [74:840-2.20(A) (1)].
(8) When an employee transfers from one
				  agency to another, the Appointing Authority of the receiving agency shall give
				  the employee credit for all unused sick leave accumulations.
(9) Employees shall not be compensated for
				  accumulated sick leave when they separate from state service.
(10) If an absence because of illness or
				  injury extends beyond the sick leave an employee has accumulated, the
				  Appointing Authority may charge additional absence to the employee's annual
				  leave accumulations.
(11) Unless it
				  is against the law, an Appointing Authority shall approve sick leave when an
				  employee is absent due to illness or injury and receiving Oklahoma State
				  Workers Compensation benefits.
(12)
				  If an employee leaves the state service on or after October 1, 1992, and is
				  reemployed within a period of 2 years from the date of separation, the
				  Appointing Authority may reinstate all or a part of the unused sick leave
				  accumulated during the previous period of continuous employment with the state
				  [74:840-2.20(A) (6)].
(13) There is
				  no limit on sick leave accumulations.
Added at 31 Ok Reg
					 1346, eff 9-12-14