Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-3 - Graduate and Under-Graduate Policies › Section 3341-3-07 - Enrollment and registration-graduate

Current through all regulations
			 passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
This policy describes graduate
				enrollment and registration policies. CB) Policy
(1)
									Enrollment and
			 registration
(a)
										 Academic year and scheduling
The academic year is divided into two
				semesters (fall and spring) of approximatelysixteen weeks each and
				a summer term. The summer term is conducted as a regular part of the academic
				program. While some courses are offered for the full term, most are offered in
				one of two consecutive sessions, each complete within itself so that the
				student may enroll for one session or for both sessions.
Prior to continuing student
				registration, a listing of course offerings is available on-line at
				class
				and course information.
The summer school schedule is available
				on-line at the office of registration and records web site at
http://summer.bgsu.edu/
.
(b)
										Registration
			 deadlines
Students must make a formal application
				for admission to the graduate college prior to registering for classes in order
				to receive graduate credit.
The university requests that all
				graduate students register for classes at the designated time listed on the
				registrar's office web site. This process will allow early evaluation of low
				enrollment courses and the possible cancellation of sections. Register early to
				ensure that the graduate courses you are planning to take are
				offered.
Registration may be completed at
				academic departments, on the web through "MyBOSU" (with a BGSU account! or at
				the office of registration and records. 110 administration building. Students
				who register during continuing student registration will be billed by the
				bursar. In-person registrations after fees are due must be paid by the last
				business day prior to the start of the term. Funded students will automatically
				be prepaid.
Graduate students who use university
				services must be regularly registered for credit.
(c)
										Credit hour
			 load
A full-time graduate student is defined
				as a student registered for eight semester hours.
Additional credit hour requirements for
				holding an assistantship can be found in the college assistantship policies of
				the graduate college website. Audits do not count toward minimum registration
				loads. Graduate assistants completing a master's thesis or a doctoral
				dissertation should consult their advisers for appropriate registration
				requirements.
Excess credit hour loads
				(beyond
eighteen hours in an academic semester
				or beyond the twelvehour limit for summer) require approval from the dean
				designate of the graduate college. An excess credit fee oftwo
				hundred
				one hundred fifty Firelands) is charged for each hour of enrollment in excess
				ofeighteen
				hours effective Spring semester 2010.
(d)
										Graduate
			 concurrent registration/enrollment
Bowling Green state university and the
				university of Toledo offer graduate students enrolled in a degree program, the
				unique opportunity to enhance their academic experience by taking advantage of
				resources provided by the participating institutions through the graduate
				concurrent enrollment program. After receiving the approval of their graduate
				coordinator (BGSU)/advisor (UT) and participating graduate dean designates,
				students in the concurrent enrollment Program may take coursework at the host
				institution and receive credit on their home institution's official
				transcript.
BGSU students who enroll in the
				concurrent graduate program at UT are required to complete a minimum
				offifty one
				per cent of the courses in their graduate degree program on the BGSU main
				campus. Part-time graduate students who participate in the program pay the
				instructional and, if applicable, the nonresident fees at the host institution
				on a per-hour basis.
Instructional and non-resident tuition
				fees will be waived by UT for a BGSU student who pays full-time instructional
				and non-resident fees as a graduate student or has been awarded a tuition
				scholarship grant through a graduate assistantship-based on the credit hours
				awarded.
A BGSU full-time graduate student is
				defined as one who is registered for eight graduate credits hours per term. A
				UT full-time graduate student will need to be verified by UT. If the student's
				registration goes below the minimum credit hours defined at the home
				institution (i.e.,withdraws from courses during the term), then the student
				will be billed retroactively by the host institution and their grades at the
				host institution may be withheld. At BGSU, for fee paying purposes, the minimum
				credit hours is defined as twelve. If a BGSU student's total enrollment for the
				term is in excess of eighteen hours, effective Spring semester 2010, an excess
				credit fee of two hundred dollars is charged for each additional hour-starting
				with the nineteenth hour of registration. The student may be charged an excess
				fee retroactively from their home institution.
Graduate students who have been awarded
				an assistantship at BGSU may enroll for a maximum of six credits per term at
				the host institution with a tuition scholarship grant for instructional and
				nonresident fees. However, a tuition scholarship grant can only be provided at
				the host institution when registration at the home institution represents at
				least two-thirds of the total (home + host) registration for the academic
				term.
Graduate students from BGSU or UT who
				seek to enroll under the concurrent registration agreement must submit a
				completed concurrent enrollment application form (see concurrent enrollment)
				through the home institution. Not completing this form may result in holds on
				grades, registration, and transcript records. The graduate application fee,
				admission fee, transcripts, test scores, and letters of recommendation are not
				required.
The concurrent enrollment application
				must be approved by both the home and host institutions; the concurrent
				enrollment application does not register the student for the approved course(s)
				to be taken at the host institution. It is the student's responsibility to
				register at the host institution prior to the beginning of the term specified
				on the application. For information on registration procedures at the host
				institution, consult the host institution's website or contact the host
				registrar's office. Regardless of any registration at the host institution, a
				student must register for a minimum of one credit hour at the home institution
				to remain in good academic standing.
(e)
										Auditing a
			 class
Students who wish to attend a class
				without receiving credit for it may register to audit that course. A per-hour
				instructional fee is charged as if the student had registered for the course
				for credit. Audits do not count toward minimum registration loads, nor do they
				satisfy degree requirements. Please see changes in registrationin this
				policy.
(f)
										Changes in registration
The graduate college will not approve
				an add of a regularly scheduled class nor the change to or from an audit after
				the first fourteen calendar days of fall and spring semester or the first three
				calendar days of each summer session. After these dates exceptions may be
				granted only by the dean designate of the graduate college.
(g)
										
			 Withdrawing from a course after the drop date
A grade of "W" (withdrawn) is given, if
				a student withdraws from a course after the last day to drop (see drop/add
				policy) but before the twelfth week of a course in a fifteen week session. For
				summer and all other sessions, a "W" is assigned if a student withdraws after
				completing at least thirteen per cent but not more than eighty per cent of the
				session.
A grade of "WF" (withdrawn failing) is
				assigned if the student withdraws after the intervals described above, stops
				attending (including failing to take the final exam) without processing a
				withdrawal, or has never attended and fails to process a
				withdrawal.
It is the student's responsibility to
				initiate the withdrawal process within the student's college
				office.
A student who officially withdraws from
				the university receives a "W" in all courses for the semester, unless the
				student has previously withdrawn from a course with a "WF."
These provisions apply to all grading
				options, including "S/U." The grade of "WF" is used with zero quality points in
				computing the grade point average; "W" is not used in computing the grade point
				average.
(h)
										Dismissal/withdrawal from a course
The university reserves the right to
				withdraw any graduate student from any course when the student's continuance is
				not in the interest of the student, the class, or the university. The dismissal
				of a graduate student from a course and the grade and/or notation in the
				official record is determined by the dean designate of the graduate college
				after consultation with the instructor of the course. Students have the right
				of appeal as prescribed in the student affairs handbook.
(i)
										
			 Cancellation of registration
The student's class schedule may be
				cancelled if the fees and charges are not paid prior to the beginning of each
				semester.
(j)
										Withdrawal from the university
Students who wish to withdraw from the
				university in good standing must obtain the permission of the dean designate of
				the graduate college. After classes begin, a student who drops all classes
				(even if enrolled for only one class) must withdraw from the university at the
				graduate college. If a student leaves the university without proper notice and
				permission, he or she receives a grade of WF in all courses and is not entitled
				to any refund of fees.
(k)
										Courses for
			 graduate credit
All courses numbered 5000 through 7000
				carry graduate credit. As a matter of policy, no courses numbered lower than
				5000 carry graduate credit. Courses not approved for graduate credit cannot be
				taken and then added to a student's degree program for graduate credit. A
				graduate student who is enrolled in a graduate class open to undergraduates
				(4000/5000 courses) is required to do additional work of an individual nature
				to earn graduate credit for the course. The instructor is responsible for
				designating the type and amount of such work, but the graduate student must
				take the initiative in arranging for it within the first week of the
				term.