Ohio Administrative Code › Title 4775 - Motor Vehicle Collision Repair Board › Chapter 4775-5 - Accessing Confidential Personal Information › Section 4775-5-01 - Definitions for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For the purposes of administrative rules promulgated in
				accordance with section
				 1347.15  of the Revised Code, the
				following definitions apply:
(A)
			 Access as a noun means an instance of copying, viewing, or otherwise perceiving
			 whereas access as a verb means to copy, view, or otherwise perceive.
(B) Acquisition of a new computer system
			 means the purchase of a computer system, as defined in this rule, that is not a
			 computer system currently in place nor one for which the acquisition process
			 has been initiated as the effective date of the board rule addressing
			 requirements in section
			  1347.15  of the Revised
			 Code.
(C) Board or state board
			 means the Ohio board of motor vehicle  repair .
(D) Computer system means a system, as
			 defined by section  1347.01  of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(E)
			 Confidential personal information (CPI) has the meaning as defined by division
			 (A)(1) of section  1347.15  of the Revised Code and
			 identified by rules promulgated by the board in accordance with division (B)(3)
			 of section  1347.15  of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the board confidential.
(F) Employee of the state board means each
			 employee of a state board regardless of whether he/she holds an elected or
			 appointed office or position within the state board. Employee of the state
			 board is limited to the specific employing state board.
(G) Incidental contact means contact with the
			 information that is secondary or tangential to the primary purpose of the
			 activity that resulted in the contact.
(H) Individual means natural person or the
			 natural person's authorized representative, legal counsel, legal custodian, or
			 legal guardian.
(I) Information
			 owner means the individual appointed in accordance with division (A) of section
			  1347.05  of the Revised Code to
			 be directly responsible for a system.
(J) Person means natural person.
(K) Personal information has the same meaning
			 as defined in division (E) of section
			  1347.01  of the Revised
			 Code.
(L) Personal information
			 system means a system that maintains personal information as those terms are
			 defined in section  1347.01  of the Revised Code.
			 System includes manual and computer systems.
(M) Research means a methodical investigation
			 into a subject.
(N) Routine means
			 common place, regular, habitual, or ordinary.
(O) Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person as that phrase is used in division (F) of section
			  1347.01  of the Revised Code
			 means personal information relating to the board's employees that is maintained
			 by the board for administrative and human resource purposes.
(P) System has the same meaning as defined by
			 division (F) of section
			  1347.01  of the Revised
			 Code.
(Q) Upgrade means a
			 substantial redesign of an existing system for the purpose of providing a
			 substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.