New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle B - Division of Alcoholic Beverage Control › Chapter II - Rules of the Office of Cannabis Management › Part 125 - General Operating Requirements and Prohibitions › Section 125.8 - Inventory and Tracking

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Licensees shall track all physical inventory of cannabis in an electronic
				  real-time inventory tracking system as determined by the Office. The inventory
				  tracking system shall be capable of showing any cannabis that has been released
				  for sale, to allow for a total recall of all cannabis if necessary. The
				  licensee shall:
(1) accurately record all
				  inventory in the inventory tracking system, including identification of base or
				  starting material(s) used to create each batch or lot of cannabis or cannabis
				  products;
(2) maintain, in
				  real-time, at a minimum, the following information, in the inventory tracking
				  system:
(i) batch or lot unique identifiers
				  for cannabis and cannabis products;
(ii) a complete cannabis and cannabis product
				  inventory, as well as inventory adjustments, from cultivation, processing,
				  transport, laboratory testing, distribution, waste, sale, disposal, product
				  return, or any other activity. The complete inventory shall include, as
				  applicable, all seeds, plant tissue, seedlings, clones, plants, lots of useable
				  cannabis or trim, leaves, other plant material, cannabis extract, cannabis
				  products, and cannabis waste;
(iii)
				  for processors, any additives or ingredients used in the processing of
				  cannabis;
(iv) all samples sent to
				  an independent testing laboratory, any sample of unused portion of a sample
				  returned to a licensee, and the quality assurance test results in accordance
				  with Part 130 of this Title;
(v)
				  all samples provided to another licensee as authorized by the Office;
(vi) samples provided to the Office or their
				  designee for quality assurance compliance review; and
(vii) any other information as determined by
				  the Office; and
(3)
				  utilize an inventory tracking system that is capable of integrating with the
				  Office's inventory tracking system of record in a form and manner as determined
				  by the Office;
(4) physically tag
				  or label all cannabis, cannabis products, cannabis extract, seeds, plant
				  tissue, clone lots, seedlings, immature cannabis plants, and cannabis waste
				  with the unique identifier generated by the inventory tracking
				  system;
(5) utilize a standard of
				  measurement that is supported by the inventory tracking system to track all
				  cannabis and cannabis product. A scale used to weigh product prior to entry
				  into the inventory tracking system shall be approved for commercial use in
				  accordance with New York State Bureau of Weights and Measures;
(6) track, at a minimum, the following data
				  elements for each activity performed with cannabis and cannabis products:
(i) the type of cannabis or cannabis
				  products;
(ii) the weight, volume,
				  or count of the cannabis or cannabis products;
(iii) the date of activity;
(iv) the lot unique identifier assigned to
				  the cannabis or cannabis products;
(v) the identification of the employee
				  performing the action in the inventory tracking system;
(vi) the type of activity being performed;
				  and
(vii) any other information as
				  determined by the Office; and
(7) review the licensee's authorized users
				  and remove any users who are no longer authorized to enter information into the
				  inventory tracking system; and
(8)
				  record nursery and cultivation activities as follows:
(i) record the following activities in the
				  inventory tracking system within three (3) calendar days of occurrence:
(a) planting of an immature cannabis plant
				  lot;
(b) moving immature cannabis
				  plants to a designated canopy, flowering of an individual plant, or application
				  of a plant tag to an immature cannabis plant;
(c) destroying or disposing of an immature or
				  mature cannabis plant;
(d)
				  harvesting of a mature cannabis plant, or portion thereof; and
(e) application of pesticides.
(ii) report in the inventory
				  tracking system for each harvested plant or portion thereof, or harvest batch:
(a) the weight of each harvest batch, which
				  shall indicate whether the weight is the wet weight or dry weight in the
				  report;
(b) the weight of cannabis
				  waste associated with each harvest batch;
(c) the unique name of the harvest
				  batch;
(d) the initiating date of
				  the harvest. For purposes of this section, an initiating date of the harvest
				  shall be the month, day, and year the first mature cannabis plants in the
				  harvest batch were cut, picked, or removed from the soil or other growing
				  media; and
(e) the packaging and
				  repackaging of cannabis or cannabis products.