reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-12 - Terminated and disciplinary action for administrative appointments

Current through all regulations passed and filed through July 1, 2024
(A)
								Overview
The following procedures shall be used
				in connection with the, involuntary termination and discipline of at will
				administrative employees appointed pursuant to policy 40.106. Administrative
				employees are also subject to policy 40.005
(B)
								Involuntary
			 termination
An administrator is an at-will employee
				and may be involuntarily terminated at any time for cause or no cause at
				all.
Administrators involuntarily terminated
				without cause may be terminated at any time. Said administrators shall receive
				notice of the employment termination no later than thirty days prior to the
				effective date of employment separation. Supervisors shall consult with UHR
				before implementing an involuntary termination without cause.
Administrators involuntarily terminated
				with cause may be terminated anytime in accordance with the disciplinary
				guidelines established below. Involuntary terminations with cause shall be
				effective immediately. Supervisors shall consult with UHR before implementing
				an involuntary termination without cause.
(C)
								Discipline,
			 suspension, demotion, and dismissal
Administrators may be disciplined,
				suspended, demoted, or terminated for cause at any time in accordance with the
				procedures set forth in this policy. Prior to a disciplinary action,
				suspension, demotion or termination for cause, an administrative employee shall
				be given written notice of the basis for the proposed action and an opportunity
				to respond to the charges. Supervisors shall consult with UHR before
				implementing a disciplinary action, suspension, demotion, or termination for
				cause.
Notwithstanding the pendency or final
				disposition of any criminal charges, the administrative employee may be
				disciplined, demoted, or dismissed in accordance with this policy.
(D)
								Administrative leave
An administrator who is subject of an
				investigation may be placed on paid administrative leave to remove the employee
				from the workplace if the chief human resources officer, in consultation with
				the planning unit head decided it is in the best interests of Ohio university
				to do so.
An employee may be placed on
				administrative leave if it is determined that
(1)
									The circumstances
			 giving rise to the leave would unduly limit the ability of the employee to
			 perform his or her university duties;
(2)
									The continued
			 presence of the employee on campus would interfere with the ability of other
			 employees to perform their university duties; or
(3)
									The continued
			 presence of the employee on campus would disrupt university
			 operations.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-13 - Reduction in force of administrators

Current through all regulations passed and filed through July 1, 2024
(A)
								Overview
Reductions in force may occur at any
				time during the year and may be based on lack of funds, lack of work,
				reorganization, changes in institutional priorities, or
				efficiency.
A reduction in force does not include a
				reduction of an employee's hours worked per week or number of months worked per
				year that does not result in a change in current benefits eligibility, or
				participation in the Ohio shared work program or future program of similar
				nature.
(B)
								Responsibilities
(1)
									Employing
			 rights
(a)
										When
			 a reduction in work force is being considered, a planning unit in consultation
			 with the employing unit head must first consult with university human
			 resources("UHR").
(b)
										Planning units must coordinate all reductions in force
			 with their HR liaison who will provide the appropriate documentation. The
			 documentation must explicitly state the reasons for the reduction in
			 force.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-15 - Reduction-in-force benefit programs for administrators

Current through all regulations passed and filed through July 1, 2024
(A)
								Overview
All administrative employees as an
				element of their current compensation, shall be eligible for the
				reduction-in-force benefits set forth in this policy.
As used in this policy, "university
				service" means the current period of employment at Ohio university without a
				break in service.
(B)
								Eligibility
(1)
									Administrative staff
Regular administrative staff at fifty
				per cent full time equivalency ("FTE") or greater are eligible for the
				reduction-in-force benefit program if they are involuntarily terminated in
				accordance with either:
(a)
										Policy 41.013; or
(b)
										Policy 41.012,
			 only as it relates to employees involuntarily terminated without cause, as
			 outlined in paragraph (B) of this policy, after five years of continuous
			 service. Employees terminated with cause are not eligible for the
			 reduction-in-force benefit program.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-16 - Interim furlough policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
Ohio university is required to balance
				its operating budget each fiscal year. This policy provides the framework for
				the implementation of an employee furlough leave plan that would address an
				actual or projected operating budget deficit or other decline in financial
				resources resulting from the reduction in state funding, decline in
				institutional enrollment, natural disasters, pandemics, or acts of God, or by
				other action or events that compel a reduction in the operating
				budget.
(B)
								Authority
(1)
									The board of trustees and the president are authorized
			 to implement policies and procedures to ensure the long-term financial
			 stability of Ohio university, as supported by section 371.60.20 of amended
			 substitute house bill no.1 effective on July 17, 2009, and included in every
			 subsequent state budget bill to date, which provides that "the board of
			 trustees" of any state institution of higher education, notwithstanding any
			 rule of the institution to the contrary, may adopt a policy providing for a
			 furlough leave plan for any and or all employees, including faculty, to achieve
			 spending reductions necessitated by institutional budget
			 deficits.
(2)
									If the president determines that the university is
			 facing an operating budget deficit or other decline in financial resources, a
			 furlough leave plan may be implemented. The furlough leave plan will be
			 implemented in accordance with the FAQs and detailed
			 guidelines.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-90 - Retirement separation

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-090.html
(A)
								Overview
This policy serves to differentiate
				between the ability to receive funds from a retirement system (STRS, OPERS,
				OPERS LE, ARP) and qualifying for retiree status as a faculty, administrator,
				or classified staff at Ohio university. This policy also serves to establish
				consistent criteria for an employee to be considered retired from Ohio
				university, and thereby to qualify for retirement benefits provided directly by
				Ohio university.
Ohio university offices and departments
				that provide services to retirees shall base their eligibility decisions on the
				criteria established by this policy. If in doubt about a particular case, they
				shall consult university human resources.
(B)
								Scope
This policy has no impact on STRS,
				OPERS, OPERS LE, IRS, and ARP provider rules and regulations regarding
				distribution of retirement funds or qualifying for retirement benefits from
				those systems.
This policy is to be effective for all
				separations from Ohio university for which the last day of work is on or after
				July 1, 2007. Former employees whose last day of work was June 30, 2007, or
				earlier, may seek formal recognition of their status as an Ohio university
				retiree by filing the "Ohio University Retirement Separation Form" at any
				time.
(C)
								Criteria for retiree status
To separate employment from Ohio
				university with "retiree" status, an employee under OPERS, STRS, and ARP must
				meet the following two specifications:
(1)
									The employee must
			 have at least five years of service with Ohio university, and
(2)
									The employee must
			 have achieved a total qualified service and age combination according to one or
			 more of the following criteria:
(a)
										Five years of qualified service and age at least
			 sixty
(b)
										Twenty-five years of qualified service and age at least
			 fifty-five
(c)
										Thirty years of qualified service at any age
An employee who is in the OPERS LE
				retirement system may retire with twenty-five years of service and age at least
				forty-eight.
Qualified service is service with any
				combination of state or federal (including military) employers. Qualified
				service does not have to be continuous time. The age criterion is met if the
				employee's birthday is the day immediately following the last day of
				work.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-105 - Retirement system contributions for administrative presidential appointees on leaves of absence

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-105.html
(A)
								Overview
This policy ensures continuation of
				university retirement contributions for administrative presidential appointees
				on an approved leave of absence.
Employees enrolled in an alternative
				retirement plan will not receive university retirement contribution when on
				unpaid leave. Ohio university will provide the university retirement
				contribution for those faculty and administrative staff members enrolled in
				STRS or OPERS while on leave of absence providing:
(1)
									The leave is
			 consistent with the state teachers retirement system and the Ohio public
			 employees retirement system regulations permitting service credit while on
			 approved leave of absence.
(2)
									The faculty or
			 staff member is willing and able to contribute his or her normal retirement
			 contribution for the period of the leave.
(3)
									That all other
			 avenues of funding the university retirement payments through grants,
			 contracts, or other means have been exhausted.
(4)
									That the
			 appropriate executive officer deems the leave to be of future benefit to the
			 university and the appropriate executive officer gives advance written approval
			 for such payment prior to the commencement of the leave. For the purposes of
			 this policy, executive officers are:
(a)
										President
(b)
										Executive vice
			 president and provost
(c)
										Vice president for finance and
			 administration
(d)
										Executive dean for regional campuses
(e)
										Vice president
			 for research and creative activity and dean of the graduate
			 college
(f)
										Vice president for student affairs
(g)
										Vice president
			 for university advancement
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-111 - Relocation expenses

Current through all regulations passed and filed through July 1, 2024
(A)
								Overview
This policy provides for consistent
				compensation to employees, with the exception of those covered under a
				collective bargaining agreement for certain relocation expenses related to
				their relocation to Ohio for employment at Ohio university.
(1)
									Eligibility
Benefits eligible faculty and staff
				with appointment types as noted:
(a)
										Regular
			 appointments with FTE level of 0.75 or greater (as defined in policy
			 40.106).
(b)
										Term appointments with a duration of one year or
			 greater and with FTE level of 0.75 or greater (as defined in policy 40.106)
			 .
(c)
										"Group I," "Group II," "Group IV," and "Clinical" faculty
			 (as defined by the "Faculty Handbook").
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-115 - Administrative position status determination

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-115.html
(A)
								Overview
This policy provides for review of
				positions to assure compliance with the regulations of the State Civil Service
				Code and the Federal Fair Labor Standards Act.
All positions must be reviewed by
				university human resources ("UHR") to determine whether they are exempt
				(salaried) or non-exempt (paid hourly) before commitment is made to a
				prospective employee and before an employee is placed in the
				position.
(B)
								Determination of status
The employing department must prepare a
				position description for each position, and submit it to UHR for
				review.
University human resources will review
				the position description, will investigate details of the position with the
				employing department head, and will determine the status of the position,
				applying guidelines of the Fair Labor Standards Act and
									, Chapter
				124.11 of the Revised ode:
				"Unclassified service - classified service." There are three
				cases:
(1)
									Exempt - unclassified
If UHR determines that the position is
				both exempt from the Fair Labor Standards Act and eligible for unclassified
				service under the Revised Code, then the position will be identified as an
				administrative presidential appointee position, and will be paid on a salaried
				basis.
(2)
									Non-exempt - classified
If UHR determines that the position is
				both non-exempt and that it meets the criteria for a classified position, under
				the Revised Code, then the position will be identified as a classified hourly
				position, and will be paid on an hourly basis.
(3)
									Non-exempt -
			 unclassified
If UHR determines that the position is
				both non-exempt, and that it meets the criteria for an unclassified position
				under the Revised Code, then the position will be identified as an
				administrative hourly position, and paid on an hourly basis. An administrative
				hourly employee is appointed to an unclassified position, but is subject to the
				non-exempt provisions of the Fair Labor Standards Act, where
				applicable.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-122 - Petty cash and change funds

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-122.html
(A)
								Overview
This policy establishes procedures and
				guidelines for petty cash reimbursement through the bursar's office as well as
				the use of departmental petty cash and change funds.
Cash control is necessary and must
				ensure that Ohio university is fulfilling its fiduciary responsibility. The use
				of cash rather than other means of payment does not change whether an
				expenditure is acceptable, or not.
(B)
								Definitions
(1)
									Petty cash fund:
			 A set amount of money held by a department and used to make small, incidental
			 purchases (for emergencies and purchases requiring cash) of not more than fifty
			 dollars from a local vendor where the normal route of payment is not cost
			 effective or appropriate.
(2)
									Change fund: A
			 set amount of money used by a department to make change for customers who are
			 purchasing goods or services. The selling of such goods or services must have
			 been previously approved through appropriate channels.
(3)
									Fiduciary: The
			 department head or budget unit manager who is authorized to approve
			 expenditures from the department's account(s).
(4)
									Custodian: The
			 department employee who is appointed to operate and maintain the
			 fund.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-125 - Holidays

Current through all regulations passed and filed through July 1, 2024
(A)
								Eligibility
The following categories of employees
				are eligible for the holidays identified in this policy:
(1)
									Full-time and
			 part-time employees, excluding temporary and intermittent appointments.
			 Bargaining unit employees covered under a collective bargaining agreement
			 should refer to their current contract for specifics of
			 participation.
(2)
									"Tenure track," "instructional," "visiting professor,"
			 and "clinical" faculty, as defined by the "Faculty Handbook."
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-133 - Alcohol and other drugs

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-133
(A)
								Purpose
The Ohio university alcohol and other
				drugs policy and program is designed to prevent drug and alcohol problems
				within the university setting. The policy and programs are designed to identify
				problems at the earliest possible stage, motivate the affected individual(s) to
				seek help, and to direct the individual toward the best assistance
				available.
(B)
								Policy
The university recognizes that the use
				and abuse of alcohol and other drugs can seriously impair an employee's
				performance and create an unhealthy and unsafe environment for employees,
				students and visitors and is therefore a university-wide concern. Due to the
				university's concern, this alcohol and other drugs policy is
				instituted.
With that said, it is strictly
				prohibited for an employee to use, possess, manufacture or distribute drugs
				and/alcohol, or be under the influence of drugs and/or alcohol, while in the
				workplace or in university vehicles and equipment and while on duty. This
				includes the misuse or inappropriate use of prescription medications and drugs.
				The consumption of alcohol at university sanctioned events may be permitted if
				such use has been authorized by the university. This policy is in accordance
				with the Drug-free Workplace ( 41 USC 701 ) and the Drug-free Schools and
				Communities Act (
				PL
				101-226 ).
(C)
								Alcohol and other
			 drugs awareness program
(1)
									Ohio university hereby establishes an alcohol and other
			 drugs awareness program. Under this program, the university will regularly and
			 periodically publish literature warning about the dangers of the abuse of
			 alcohol and other drugs in the workplace or in any environment. The program
			 will specifically cover the following major topics:
(a)
										Health and safety
			 concerns associated with drug abuse;
(b)
										University policy
			 regarding illegal drug or alcohol use;
(c)
										Availability of
			 counseling and assistance for employees;
(d)
										Penalties that
			 may be imposed for drug or alcohol abuse violations.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-134 - Professional development for classified employees

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-134.html
(A)
								Overview
This policy encourages and supports the
				professional development and enhancement of classified employees.
Supervisors are expected to support and
				encourage the career development and performance effectiveness of employees.
				Enhancing job-related knowledge, skills, and abilities is vital to the
				individual's and the university's continued success.
Department heads, supervisors, and
				individual employees may contact university human resources for
				assistance.
(B)
								Process
Typically, every effort should be made
				by the supervisor to allow an employee up to ten per cent release time from the
				job, for job-related development, and degree pursuit or classes at the
				university. Requests may vary.
The requests should exclude department
				retreats, mandatory training, and development requirements (e.g.,
				re-certification, required CEU's).
The request by the employee should be
				in writing to the supervisor and should include such data as the event, the
				date, time, and rationale for attendance. Advance notice is in order to allow
				the supervisor to make appropriate accommodations.
(C)
								Appeals
If the supervisor is unable to grant
				accommodations, then the employee may appeal to the department head and upward
				to the planning unit head.
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-134.html
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-135 - Workplace violence

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
http://www.ohio.edu/policy/41-135.html
(A)
								Overview
Ohio university is committed to the
				goal of maintaining a safe, violence-free workplace.
Ohio university will not tolerate
				threats, violent behavior, of any kind by any Ohio university employee upon any
				faculty member, staff member, students, or visitors. Ohio university employees
				are not permitted to commit acts of prohibited behaviors (enumerated in
									
									paragraph
				(C) of this rule
									) in the workplace at any time whether on or off
				duty.
(B)
								Definitions
Threat - The implication or expression
				of intent to inflict physical harm or actions that a reasonable person would
				interpret as endangering physical safety or property.
Off duty - an Ohio university employee
				in the workplace when not scheduled to work, and not acting in his or her
				official capacity for Ohio university.
On duty - an employee's regularly
				scheduled hours or while acting in his or her official capacity for Ohio
				university.
Workplace - any location where Ohio
				university business is being conducted.
Workplace violence - behavior in which
				a faculty member or staff member inflicts or threatens to inflict damage to
				property, serious harm, injury or death to others at the
				workplace.
(C)
								Prohibited behavior
The legitimate exercise of supervisory
				authority, including oversight, evaluation, and requiring adherence to
				standards of performance, shall not be considered a violation of this
				policy.
Prohibited behavior exhibited by an
				employee in the workplace includes the following:
(1)
									Direct threats of
			 violence.
(2)
									Implied threats of violence.
(3)
									Stalking.
(4)
									Possession of
			 weapons of any kind unless such possession or use is a requirement of the
			 job.
(5)
									Assault on employees or their families.
(6)
									Physical
			 restraint or confinement.
(7)
									Dangerous or threatening horseplay.
(8)
									Intentional or
			 reckless disregard for the safety or well-being of others.
(9)
									Commission of a
			 violent felony or misdemeanor on Ohio university property.
(10)
									Any other act
			 that a reasonable person would perceive as a threat of
			 violence.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-42 - Policies Mail Service, Decorations and Solicitation › Section 3337-42-01 - Mail service

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/42-001.html
(A)
								Overview
This policy outlines the approach that
				Ohio university uses for dealing with the United States mail and the
				inter-office mail.
Ohio university operates a mailing
				service for the delivery and processing of U.S. mail to and from the United
				States post office, provides shipping services, and handles the exchange of
				inter-office communications. The volume of mail handled and the geographical
				expanse of the campus operations require an orderly and efficient distribution
				system.
(B)
								U. S. mail
(1)
									Incoming U.S. mail
All incoming express, priority, and
				first class mail is delivered to departments on the same day the mail is
				received by the university. Residence halls receive mail directly from the
				Athens post office.
Incoming mail to the university should
				be addressed in the format below. Please use this format for the return address
				on outgoing mail:
(a)
										Line 1: name of individual
(b)
										Line 2:
			 department
(c)
										Line 3: building and room number
(d)
										Line 4: Ohio
			 university
(e)
										Line 5: Athens, OH 45701-2979
University departments and individuals
				should also encourage individuals, institutions, or business firms to follow
				the above example when communicating with Ohio university. A department name on
				incoming mail is necessary to ensure delivery.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-42 - Policies Mail Service, Decorations and Solicitation › Section 3337-42-501 - Decorations in university buildings

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/42-501.html
(A)
								Scope
This policy establishes the conditions
				for safe use of decorations in university buildings, including classroom,
				administrative, and residence buildings.
(B)
								Open flames and
			 flame resistance
All decoration materials used in any
				area must be flame resistant. It is best to use foil or crepe papers that are
				purchased as flame resistant. No candles or open flames are permitted in
				university buildings with the exception of candles and "sterno" food warmers to
				be used for special occasions in dining facilities under conditions approved by
				environmental health and safety. Candles and food warmers in dining rooms must
				not be left unattended by staff, and a fire extinguisher must be available and
				ready in the immediate vicinity. Environmental health and safety will not
				approve candles or open flames to be located where occupants stand, nor in an
				aisle or exit. Questions concerning any other type of decorations should be
				directed to the department of environmental health and safety.
The use of live (or formerly living)
				trees or boughs is prohibited. They cannot be made safe with flame retardant
				materials. Artificial trees must be made of flame resistant
				materials.
(C)
								Lights and electrical devices
Electric lights and other types of
				electrical devices are to be in good repair and safely installed and operated.
				All electrical devices must be UL approved.
(D)
								Residence
			 halls
(1)
									
			 Student room decorations
Student room decorations will not
				include any additional electric lights, or additional electrical equipment, or
				cut (formerly live) greenery, but live houseplants are acceptable. This will
				eliminate such items as window wreaths and other lighted window decorations. If
				an individual residence hall has a proposal concerning window decorations for
				the entire hall, a plan should be submitted to the associate director of
				residential housing, who will forward it for approval by the director of
				environmental health and safety, prior to installing the
				decorations.
(2)
									Approved locations for decorations
No decorations will be permitted in
				public areas of the residence halls other than in the lounge areas, dining
				rooms, individual room doors, and bulletin boards. Decorations on hallway
				bulletin boards may not extend beyond the perimeter of the board. This
				prohibits decorations in hallways other than on doors to individual
				rooms.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-42 - Policies Mail Service, Decorations and Solicitation › Section 3337-42-550 - Solicitation

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
http://www.ohio.edu/policy/42-550.html
(A)
								Overview
This policy places certain restrictions
				on solicitation of employees (including student employees) and distribution of
				literature within the buildings and facilities of Ohio university campuses to
				ensure that university employees have the opportunity to perform their duties
				free from intrusions.
This policy does not apply to official,
				university-supported solicitations that are intended to address the
				university's broader mission to serve the community, such as the Ohio
				university foundation, united appeal, or red cross blood drives. This policy
				governs all facilities and property on the University's campuses or under the
				operating authority of the university.
No solicitation of employees or
				distribution of literature (electronic or hard copy) by employees or
				non-employees will be permitted within buildings on campus, unless the
				solicitation or distribution of literature is in accordance with the content,
				requirements, and restrictions of this policy.
(B)
								Solicitation or
			 distribution by employees
(1)
									Soliciting by one employee of another employee, using
			 any media form or means, for any purpose is prohibited during either employee's
			 work time. Solicitation may occur in work areas during non-work times of the
			 employees involved.
(2)
									An employee may distribute literature only in a
			 non-work area and only if all employees involved are on non-work
			 time.
(3)
									Use of the university internal campus mail system or
			 campus electronic mail system by employees for solicitation purposes is
			 prohibited.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-44 - Policies Critical Incidents, Hazardous Materials, Smoke Free Campus and Alarms › Section 3337-44-104 - Hazardous materials management

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/44-104.html
(A)
								Overview
The purposes of this policy
				are:
(1)
									To protect people and the environment from the negative
			 impacts of hazardous materials by identifying appropriate procedures for
			 handling, storing, and disposing of hazardous materials;
(2)
									To ensure that
			 Ohio university complies with all federal, state, and local regulations
			 regarding hazardous materials, hazardous waste, biohazards materials, and spill
			 response;
(3)
									To delineate areas of responsibility.
Ohio university will obtain, handle,
				store, and dispose of hazardous materials in a manner that protects people and
				the environment and complies with applicable regulations. Owners and users of
				hazardous materials will handle those materials in a manner consistent with
				this requirement and following all procedures referenced in this
				document.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-44 - Policies Critical Incidents, Hazardous Materials, Smoke Free Campus and Alarms › Section 3337-44-114 - Alarm installation

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/44-114.html
(A)
								Overview
This policy provides for compatibility,
				consistency, and quality of alarm systems utilized on the Athens campus of Ohio
				university, and provides for a standardized review and approval
				procedure.
No building or area on campus will be
				equipped with an alarm without conforming to this policy. For the purposes of
				this policy, an "alarm" shall mean any device or system that monitors
				conditions at a location on campus and alerts personnel at a remote reporting
				center to a condition requiring action.
The application of this policy shall
				not result in systems or specifications that conflict with provisions of the
				Ohio basic building code or other authorities having jurisdiction.
(B)
								
			 General provisions
(1)
									Ohio university shall maintain a single-source vender
			 contract to provide consultation, installation, maintenance, and monitoring of
			 all remote reporting alarm systems that monitor environmental or security
			 conditions on campus.
(2)
									Fire alarm systems report remotely, but are not covered
			 by the single-source vendor contract.
(3)
									Any department or
			 office seeking to install a remote reporting alarm system, other than a fire
			 alarm system, must do so using only the approved vendor
			 contract.
(4)
									With the exception of legacy systems already in place
			 on the effective date of this policy, all costs associated with the
			 installation and maintenance of an alarm system shall be born by the office or
			 department installing the system.
(5)
									The office or
			 department installing the alarm system must bear the ongoing cost of
			 monitoring, in accordance with the contract.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-44 - Policies Critical Incidents, Hazardous Materials, Smoke Free Campus and Alarms › Section 3337-44-120 - Animals

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
This policy describes the limitations relative to animals and
				animal pets in Ohio university-owned buildings, outside areas, and
				vehicles.
(B) Plan
Animals and animal pets are generally not permitted within Ohio
				university buildings or vehicles. The only exceptions to this prohibition
				are:
(1) Animals used in current
			 teaching, research, and clinical activities, as approved by the office of
			 research compliance.
(2) Assistance
			 animals or service animals for persons living with disabilities, or those
			 animals being trained for such a purpose, as defined and approved by law; in
			 accordance with procedures outlined by student accessibility services and the
			 office for university equity and civil rights compliance
(3) Fish in an aquarium of a capacity of
			 thirty gallons or less (larger sizes must be approved by the department of
			 environmental health and safety).
(4) Animals required by law (e.g., patrol
			 dogs accompanying police or security officers).
(5) Pets owned by live-in staff residing in
			 campus housing must comply with live-in professional staff policy and be
			 approved by the department of environmental health and safety.
All dogs in outside areas must be leashed, in accordance with
				Ohio leash laws. Leashed animals must not be left unattended and must not be
				tied to trees, railings, or similar immovable objects.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-45 - Policy on Graduate Studies › Section 3337-45-101 - Graduate study for employees

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/45-101.html
(A)
								Overview
This policy encourages all Ohio
				university employees (other than senior administrators) to apply for admission
				to graduate study, while avoiding conflicts of interest.
Policy 40.015 establishes the benefits
				and limitations when employees take Ohio university courses. Bargaining unit
				employees should refer to their contract for information about educational
				benefits. All employees, except senior administrators (president, provost, vice
				presidents, associate provosts, and deans) are eligible to apply for admission
				to a graduate program or to non-degree status. The assistant dean of the
				graduate college and the graduate council will review all applications for
				potential conflict of interest. If the graduate council determines that a
				conflict exists, the employee shall not be admitted to the graduate program. It
				is the responsibility of the assistant dean of the graduate college to see that
				this review takes place at the earliest possible date.
(B)
								Process
Full-time employees may not receive a
				graduate stipend. See policy 40.015 for the limitations on course load. Course
				loads taken during breaks in regular employment, however, such as summers for
				nine-month faculty, will be limited only by graduate catalog regulations. (The
				graduate catalog and policy 20.102 address residency
				requirements.)
If a student who is currently in a
				graduate degree program is offered a presidential contract appointment,
				classified staff position, or bargaining unit position, the situation shall be
				reviewed by the assistant dean of the graduate college and the graduate council
				at the earliest possible date. The graduate council shall determine whether
				conflict of interest or unfair competition would result from dual status as a
				student and as an employee, which might affect academic performance and
				evaluation. If the graduate council determines that such conflict would exist,
				they shall inform the student that he or she may not continue in his or her
				graduate program if he or she accepts the presidential or classified staff
				appointment.
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/45-101.html
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-47 - Policies on University Vehicles, Food Service and Air Transportation › Section 3337-47-01 - Safety, procurement, operation, maintenance, and disposition of university vehicles

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/47-001.html
(A)
								Purchase of
			 vehicles
The university will select specific
				vehicles and equipment and its method of procurement and ownership appropriate
				for the identified need. To ensure safe vehicle operations and minimize the
				risk to Ohio university and to its employees, the university may deny access to
				any vehicle at any time if safe and legal operation is in doubt.
(B)
								Responsibility for vehicles
It is the responsibility of the
				department to which a vehicle is assigned to coordinate with the university
				departments identified in this policy for the vehicle's proper acquisition,
				use, care, safe operation, and disposition.
(1)
									Transportation
			 and parking services is responsible for acquisition of vehicles via procurement
			 services, securing titles and licensing, performing pre-purchase inspections
			 and annual safety inspections, receiving vehicle mishap reports, and
			 disposition of all vehicles.
(2)
									Environmental
			 health and safety is responsible for oversight of all vehicle safety programs,
			 the mishap and crash review board, and the fifteen-passenger van training
			 program.
(3)
									The Ohio university police department (OUPD) is
			 responsible for documentation of vehicle mishaps and violations occurring
			 within their jurisdiction.
(4)
									The office of
			 risk management is responsible for ensuring appropriate insurance coverage and
			 for processing claims.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-47 - Policies on University Vehicles, Food Service and Air Transportation › Section 3337-47-02 - Rental of motor pool vehicles

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/47-002.html
(A)
								Overview
This policy provides for the rental of
				vehicles, including buses, from transportation services' motor
				pool.
All university vehicles are to be used
				for official university business only, and must be operated in accordance with
				the provisions of policy 47.001.
(B)
								Motor pool
			 vehicle rentals
The motor pool has passenger cars,
				vans, a station wagon, and a pick up truck available for renting to departments
				for official university business.
(1)
									Reservations
To reserve a vehicle, use the "Online
				Motor Pool Requests" form (or contact transportation services at 593-1611), and
				provide the following information:
(a)
										Type of vehicle
			 desired
(b)
										Intended use and destination
(c)
										Date and time of
			 departure
(d)
										Date and time of return
(e)
										Department
			 name
(f)
										Department account number
(g)
										Name of licensed
			 driver who will be responsible for vehicle
University vehicles are not normally
				available to be driven to the Columbus or Parkersburg airports and left there
				during the week, but that may be possible during weekends (Friday through
				Monday), if enough vehicles are available.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-47 - Policies on University Vehicles, Food Service and Air Transportation › Section 3337-47-15 - Catering

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/47-015.html
(A)
								Overview
This policy establishes controls for
				the production, serving, and sale of food on the Ohio university Athens campus,
				and at events associated with Ohio university on public property in Athens
				county. This policy will ensure the protection of the institution's image,
				limit legal and financial liability and risk, and allow proper management of
				catering and dining through high-quality products and services.
This policy does not apply to
				situations covered by policy 41.121.
This policy applies without regard to
				the source of the funds used to pay for the catering services, except as
				explicitly noted.
This policy applies to all events in
				dining halls, and to those events in Baker university center and in other
				locations, for which the cost of catering services exceeds two hundred fifty
				dollars. This limit applies to the complete food service needs of an event;
				neither pyramiding (i.e., dividing one purchase into two or more from the same
				vendor) nor subdividing between vendors may be used to stay within this limit.
				(For example, to be exempt, a multi-day, multi-venue conference's total
				catering budget must fall below the limit, not just the services provided at
				each particular location and time; regularly scheduled, recurring events, such
				as weekly colloquia, are each to be treated as a separate event.) Catering
				services will be the initial contact point for those organizing events.
				Although events in dining halls will be staffed by dining services, this policy
				will refer uniformly to "catering services," for simplicity.
Specifically, this policy provides
				for:
(1)
									Food service safety at university events. Food and beverages
			 prepared and served by Ohio university catering services meet or exceed
			 industry standards in shipping, receiving, storage, preparation, and holding,
			 thus limiting the university's liability.
(2)
									Internal
			 management that assures proper sanitation and controls through appropriate food
			 handler permits. It also offers internal collaboration of one-stop service to
			 the campus community.
(3)
									Care and control of university property. Ohio
			 university catering services have the personnel, experience, knowledge, and
			 equipment to offer professional assistance in planning events so as to minimize
			 the cost of the event.
(4)
									The monitoring of state requirements for temporary food
			 permits for resale of food items and appropriate liquor controls in compliance
			 with state laws.
(5)
									The appropriate use of dining facilities in compliance
			 with the american federation of state, county, and municipal employees
			 ("AFSCME" Local 1699) bargaining agreement.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-47 - Policies on University Vehicles, Food Service and Air Transportation › Section 3337-47-20 - Chartered aircraft

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/47-020.html
(A)
								Overview
This policy establishes the process for
				using aircraft operated by the air transportation service department ("ATS") of
				Ohio university airport operations.
This policy is intended to
				ensure:
(1)
									Air travel safety during university
			 business.
(2)
									The use of university owned aircraft when available and
			 cost effective.
(3)
									All university travel needs are accomplished
			 efficiently and in a timely manner.
(4)
									Conformance to
			 all applicable federal aviation regulations.
University personnel are encouraged to
				consider university owned and operated aircraft for business travel. The air
				transportation service department has several tools available to efficiently
				plan your air travel needs. In many cases flying on university aircraft is more
				cost effective and greatly reduces time away from home when compared to other
				modes of transportation. Travel on university owned aircraft also supports the
				university's academic mission by using student co-pilot interns. Students in
				the department of aviation's flight training program are provided an
				opportunity to receive training and build valuable flight time and experience
				in the university's advanced aircraft.
If ATS cannot accommodate your air
				travel needs, please see policy 47.020 for further information.
ATS will maintain detailed information
				on aircraft, services, and contact information online, linked through
https://www.ohio.edu/airport/
.