reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-5.3 - Compliance with federal MOVE Act deadline mandatory

Current through Vol. 41, No. 20, July 1, 2024
(a) Both Oklahoma law and the federal
				Military and Overseas Voter Empowerment Act (MOVE Act) require absentee ballots
				to be mailed or made available online not less than 45 days preceding an
				election involving federal offices. The law also requires that new absentee
				ballot applications received between 45 days preceding an election involving
				federal offices and the deadline for absentee ballot applications (5 p.m.
				Wednesday preceding the election) shall be processed and ballots mailed or
				"ballots available" e-mails sent within 48 hours of the receipt of the
				application.
(b) The County
				Election Board Secretary shall be responsible for confirming that all uniformed
				services and overseas voters with an active absentee ballot application in MESA
				on the date of the MOVE Act deadline have either received an e-mail
				notification that ballots are available online or that ballots have been
				mailed. The Secretary shall, before close of business on the date of the MOVE
				Act deadline, take the following steps to confirm compliance with the 45-day
				deadline.
(1) Verify that all Federal Post
				Card Applications received by mail or by e-mail have been entered in MESA.
				Check the inbox for all County Election Board e-mail accounts that may be used
				by uniformed services or overseas voters. Check the fax machine.
(2) Request and print both the E-mail
				Activity Log and the Election Date Ballot List reports in MESA to verify that
				every voter who should have received an e-mail notice that ballots are
				available online is listed. If the E-mail Activity Log lists any bounced
				e-mails, determine whether an e-mail was successfully delivered to an alternate
				e-mail address or whether mailing labels already have been created and ballots
				mailed.
(3) Calculate ballots and
				ballot labels for uniformed services and overseas voters. If the calculation
				reports any unprocessed ballots or labels, immediately follow the appropriate
				MESA instructions to generate and print the labels. Prepare the ballot packets
				and deliver them to the local post office as soon as possible.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-6 - Processing requests from emergency incapacitated voters

Current through Vol. 41, No. 20, July 1, 2024
(a)
Requirements for requests.
The request for absentee ballots from an emergency incapacitated voter shall be in writing and shall be signed by the voter,
or signed by a witness at the voter's direction, if the voter is unable to sign
. [26:14-115.1] The request
must be accompanied by a sworn statement by a duly licensed physician
. [26:14-115.1] The statement must attest to the fact that the voter is unable to vote in person at his or her precinct on the day of the election because of a physical disability, which may include confinement for childbirth, and that the voter became incapacitated after the deadline to request an absentee ballot as provided in 26 O.S. Section 14-103. [26:14-115.1]
(b)
Form may be used.
The Request for Emergency Incapacitated Absentee Ballot and Sworn Statement by Physician form may be used to make the request for ballots. However, use of this form is not required.
(c)
Voter's agent.
An emergency incapacitated voter may designate an agent to represent him or her for purposes of absentee voting. The agent may be anyone of the voter's choosing at least 16 years of age, provided that person is not employed by nor related within the third degree by consanguinity or affinity to any person whose name appears on the ballot. The voter's agent must transmit the request to the Secretary of the County Election Board.
(d)
Person may be agent for only one voter.
No person may be the agent for more than one voter at any election.
(e)
Processing the request.
Upon receipt of the voter's request and accompanying sworn statement, the application information shall be entered into MESA. See 230:30-9-3. If the voter is an inactive voter, give the voter's agent an Oklahoma Voter Registration Application form and an Absentee Voter Address Information Requested sheet.
(f)
Issuing ballots and materials.
The Secretary shall indicate on the application form the ballots that shall be issued to the voter. The Secretary then shall issue to the voter's agent the appropriate ballots and a pink incapacitated voter packet.
(g)
Returning ballots.
The voter's agent must return the ballots, sealed in the appropriate envelopes, to the Secretary of the County Election Board no later than 7 p.m. on the day of the election. Upon receipt of the ballots, the Secretary shall record the date in the voter's application information in MESA. If the voter is inactive, the voter's agent may return the completed Oklahoma Voter Registration Application form with the voted ballots or the voter may mail the form at a later time.
Amended at 8 Ok Reg
				  3635, eff 10-3-91 (emergency); Amended at 9 Ok Reg 2379, eff 7-1-92; Amended at
				  14 Ok Reg 2635, eff 7-1-97; Amended at 15 Ok Reg 2556, eff 7-1-98; Amended at
				  23 Ok Reg 1285, eff 7-1-06; Amended at 28 Ok Reg 1154, eff
				  7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-7 - Absentee ballot applications for Address Confidentiality Program participants

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Certified participants in the Address Confidentiality Program (ACP) who apply
				to the Secretary of the State Election Board for registration as ACP voters
				shall receive absentee ballots by mail for all elections in which they are
				eligible to vote for a period of up to four years from the date the application
				for ACP voter registration is received by the State Election Board.
(b) An ACP Application for Absentee Ballots
				form shall be filed in the restricted records status file immediately upon
				receipt from the State Election Board. See
				230:15-9-25.
				No information about an ACP voter shall be entered in MESA. When preparing
				absentee ballots to be mailed to voters for any election, the Secretary or a
				designated County Election Board employee shall check the ACP applications in
				the restricted records status file to determine whether any ACP voter is
				eligible to receive ballots for the election. The following procedure shall be
				observed to prepare absentee voter packets and absentee ballots for ACP voters.
(1) Assemble an absentee voter packet. See
				230:30-9-2(1).
				Write or stamp "ACP" on the outer envelope. Write or type the election date on
				the outer envelope.
(2) Write or
				type the voter's name and ACP address and the County Election Board's mailing
				address as the return address on the yellow mailing envelope. Write or type the
				County Election Board's mailing address and the voter's ACP address as the
				return address on the outer envelope.
(3) Enclose the appropriate ballot cards and
				mail the packet to the voter.
(4)
				Record the election date, election description and the date mailed on the
				voter's ACP Voter History Record form.
(5) When an absentee outer envelope marked
				"ACP" is received, indicate the date on the voter's ACP Voter History Record
				form. Place the outer envelope in the locked ballot box with other absentee
				ballots for the election.
(6) If an
				ACP voter's absentee ballot must be rejected for one of the reasons listed in
				230:30-11-2,
				write a letter to notify the voter of the reason the ballot could not be
				counted and mail it to the voter's ACP address.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-7.1 - Uniformed services and overseas voters in restricted records status

Current through Vol. 41, No. 20, July 1, 2024
Uniformed services voters, their spouses, and their eligible
				  dependents may apply to the Secretary of the County Election Board in the
				  county of their voting residence for restricted records status. See
				  230:15-9-25.
				  Uniformed services voters in restricted records status may vote only by mail
				  absentee ballot. They are not eligible for online delivery of their absentee
				  ballots through the Oklahoma Military and Overseas Ballots Online system. The
				  elections in which these voters are eligible to vote and the absentee ballots
				  they are eligible to receive shall be identified and mailing labels must be
				  prepared manually. Voter history credit shall be maintained manually. When MOVE
				  Act compliance, as outlined in
				  230:30-9-5.2,
				  is required for an election, ballots must be mailed to these voters no later
				  than 45 days preceding the election. All information about and all
				  documentation of uniformed services voters in restricted records is removed
				  from MESA and from all public files. All such documentation shall be retained
				  in a locked file cabinet or other secure location in the County Election Board
				  office. No information about uniformed services voters in restricted records
				  status shall be released to any unauthorized person without a court
				  order.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-8 - Processing first responder/emergency worker emergency absentee applications, issuing ballots, and receiving voted ballots

Current through Vol. 41, No. 20, July 1, 2024
(a)
Who may apply.
First responders and emergency workers who are deployed to assist with rescue, recovery, and/or relief efforts in the wake of a declared natural disaster or a declared state of emergency within ten days after the deadline to request an absentee ballot as provided in 26 O.S. Section 14-103 may apply for an emergency absentee ballot. Such requests from first responders and emergency workers may be received and processed up to and even on election day, as long as the voted ballot is received by the County Election Board no later than 7 p.m. on election day.
(b)
Processing emergency absentee ballot applications and issuing ballots.
When a first responder or emergency worker is deployed within ten days after the deadline to request an absentee ballot as provided in 26 O.S. Section 14-103 to assist with rescue, recovery, and/or relief efforts in the wake of a declared natural disaster or a declared state of emergency and requests an emergency absentee ballot, the Secretary of the County Election Board shall ensure the following procedure is observed.
(1) Give the voter a copy of the Application for Emergency Absentee Ballot - First Responders and Emergency Workers form. The form may be emailed or faxed to the voter or a copy may be printed in your office and given to the voter.
(2) Tell the voter to fill out the form and to provide all the requested information. The form must be signed and dated by the voter. Ask to see the voter's proof of identity. See 230:35-3-140 and 230:35-3-141.
(3) Upon receipt of the voter's completed and signed application, enter the application in MESA.
(4) Issue the appropriate absentee ballot or ballots and a standard/yellow absentee ballot packet and instructions to the voter. Make a notation on the outer envelope that this is an emergency absentee ballot.
(5) Tell the voter to fill out the affidavit envelope and to have his/her signature on the affidavit notarized. County Election Board personnel may not notarize the affidavit.
(6) Tell the voter that his or her voted ballot must be received by the County Election Board by 7 p.m. on the day of the election in order to be counted.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 9 - Processing Applications › Section 230:30-9-9 - Obtaining absentee ballot applications submitted online

Current through Vol. 41, No. 20, July 1, 2024
(a) The online absentee application tool on
				the State Election Board website delivers the submitted applications to the
				appropriate County Election Board through MESA. These applications submitted
				online must be printed and entered into MESA like any other absentee ballot
				application. Absentee ballot applications may be submitted online at any time.
				The Secretary of the County Election Board shall be responsible for printing
				online absentee ballot applications on a daily basis and entering them into
				MESA as required by
				230:30-9-1.
(b) The online absentee application tool
				formats an Oklahoma Absentee Ballot Application form and populates it with the
				information entered by an applicant. Based upon the information entered by the
				applicant, the forms produced by the system may be printed by type:
(1) CI B voter charged with the care of an
				incapacitated person;
(2) PI B
				physically incapacitated voter;
(3)
				NV B nursing home/veteran center voter; and
(4) ST B standard (all other
				voters).
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-1 - Preparing absentee ballot box and handling of outer envelopes

Current through Vol. 41, No. 20, July 1, 2024
(a) Upon receipt of
				the first outer envelope containing regular mail absentee ballots, the
				Secretary of the County Election Board shall lock a ballot box of the type
				described in
				230:30-7-8(b)
				and shall give one key each to the Chairman and Vice Chairman of the County
				Election Board. The keys may be mailed to the Chairman and Vice Chairman if
				necessary. The Secretary shall retain the third key.
(b) The date on which the outer envelope is
				received shall be entered in the voter's application information in MESA. The
				outer envelope then shall be placed in the locked absentee ballot box, which
				shall be retained in the County Election Board office. All subsequently
				returned absentee ballots shall be handled in the same manner.
Amended at 8 Ok Reg
				  3635, eff 10-3-91 (emergency); Amended at 9 Ok Reg 2379, eff 7-1-92; Amended at
				  11 Ok Reg 1579, eff 6-1-94; Amended at 16 Ok Reg 2421, eff 7-1-99; Amended at
				  20 Ok Reg 477, eff 1-2-03 (emergency); Amended at 20 Ok Reg 1097, eff 7-1-03;
				  Amended at 28 Ok Reg 1154, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-1.1 - Receiving hand-delivered absentee ballots from voters

Current through Vol. 41, No. 20, July 1, 2024
(a) Beginning January 1, 2017, voters who
				submit standard (no excuse) absentee ballot applications and receive standard
				(yellow) affidavits are entitled to return their own voted absentee ballots to
				the County Election Board office in person through the end of regular office
				hours on the day preceding the election.
(1)
				The absentee ballot and materials must be sealed inside the Return Envelope
				provided in the voter's absentee ballot packet. The printed return address
				label on the envelope must indicate "Type: S."
(2) The voter must provide proof of identity
				that meets the same requirements as the proof of identity required during
				in-person absentee voting and at the precinct polling place on election day.
				See 230:35-5-55(a)(2)(A).
				A voter who does not have or who declines to provide appropriate proof of
				identity shall be instructed to mail the envelope to the County Election
				Board.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-2 - Opening outer envelopes and examining affidavits [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg 3635, eff 10-3-91 (emergency) ;
					 Amended at 9 Ok Reg 2379, eff 7-1-92 ; Amended at 10 Ok Reg 61, eff 10-9-92
					 (emergency) ; Amended at 10 Ok Reg 2731, eff 7-1-93 ; Amended at 11 Ok Reg 307,
					 eff 11-1-93 (emergency) ; Amended at 11 Ok Reg 1579, eff 6-1-94 ; Amended at 15
					 Ok Reg 2556, eff 7-1-98 ; Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ;
					 Amended at 20 Ok Reg 1097, eff 7-1-03 ; Amended at 21 Ok Reg 550, eff 2-3-04
					 (emergency) ; Amended at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 25 Ok Reg 348,
					 eff 11-5-07 (emergency) ; Amended at 25 Ok Reg 1918, eff 7-1-08 ; Amended at 27
					 Ok Reg 598, eff 1-1-10 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ;
					 Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-3 - Opening and storing properly executed affidavits

Current through Vol. 41, No. 20, July 1, 2024
(a) If the County Election Board meets prior
				to election day to open outer envelopes as outlined in
				230:30-11-2,
				it is permissible for the Board members also to open and remove affidavit
				envelopes that are determined to be executed properly. Upon removing the
				affidavits, the Board members shall place the ballot envelopes in a ballot box
				of the type described in
				230:30-7-8(b)
				and shall lock the box. If an inactive voter enclosed the Oklahoma Voter
				Registration Application form inside the affidavit envelope, set the
				application aside to be processed later. Additionally, the Board members shall
				affix a long white State Election Board seal across the opening on the top of
				the box so that the opening is entirely obstructed. The County Election Board
				members each shall sign and date the seal. Each member of the County Election
				Board shall retain the key to only one of the locks on the ballot box. The
				Secretary shall store the ballot box in a secure place until it is time to
				count the absentee ballots on election day. The affidavits shall be set aside
				in a secure place and shall be retained as outlined in
				230:30-21-4.
(b) The procedure for opening and removing
				affidavit envelopes described in (a) of this Section shall be observed only in
				the event that an extraordinarily large number of absentee ballots has been
				received.
(c) In the event that one
				person witnesses signatures of more than five physically incapacitated voters
				on pink affidavits as outlined in
				230:30-11-2(1),
				separate the affidavits signed by that witness from other properly executed
				affidavits, but place the ballot envelopes they contain with all other ballot
				envelopes to be opened and counted. See
				230:30-23-1.
Amended at 11 Ok Reg
				  307, eff 11-1-93 (emergency); Amended at 11 Ok Reg 1579, eff 6-1-94; Amended at
				  15 Ok Reg 2556, eff 7-1-98; Amended at 20 Ok Reg 477, eff 1-2-03 (emergency);
				  Amended at 20 Ok Reg 1097, eff 7-1-03
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-4 - Storing improperly executed affidavits

Current through Vol. 41, No. 20, July 1, 2024
All affidavits that are determined to have been executed
				  improperly shall be set aside and stored in a secure place. In the event a
				  voter's affidavit is rejected for any reason, the rejection information shall
				  be entered in the voter's application information in MESA. This will cause MESA
				  to create a Notice of Rejection of Absentee Ballots letter for the voter. This
				  letter shall be mailed to the voter as soon as it is printed.
Amended at 28 Ok Reg
				  1154, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-5 - Last time for receiving ballots

Current through Vol. 41, No. 20, July 1, 2024
(a)
Absentee ballots returned by
				regular mail.
Regular mail absentee ballots must be received by the
				Secretary of the County Election Board no later than 7 p.m. on the day of the
				election. [26:14-104] The Secretary shall check his post office box shortly
				before 7 p.m. to make certain that all eligible ballots are received. The
				Secretary shall make arrangements with the Postmaster to assure that all
				absentee ballots received in time will be processed. If a ballot is received
				after 7 p.m. on election day, the rejection information shall be entered in the
				voter's application information in MESA. This will cause a Notice of Rejection
				of Absentee Ballots letter to be created for the voter. This letter shall be
				mailed to the voter as soon as possible. [26:14-133]
(b)
Uniformed services and overseas
				absentee ballots returned by fax.
Absentee ballots returned by fax from
				uniformed services and overseas must be received by the County Election Board
				office no later than 7 p.m. on the day of the election. [26:14-104;
				26:14-118.1] If a ballot is received by fax after 7 p.m. on election day, the
				rejection information shall be entered in the voter's application information
				in MESA. This will cause a Notice of Rejection of Absentee Ballots letter to be
				created for the voter. This letter shall be mailed to the voter as soon as
				possible. [26:14-133]
(c)
Emergency incapacitated absentee ballots returned by agent.
Emergency incapacitated absentee ballots returned by the voter's agent must be
				received by the Secretary of the County Election Board no later than 7 p.m. on
				the day of the election. [26:14-115.1] If an emergency incapacitated voter's
				agent arrives at the County Election Board office with the ballot after 7 p.m.,
				the rejection information shall be entered in the voter's application
				information in MESA. This will cause a Notice of Rejection of Absentee Ballots
				letter to be created for the voter. This letter shall be mailed to the voter as
				soon as possible. [26:14-133]
(d)
Standard absentee ballots returned in person by voter.
Standard
				(no excuse) absentee voters may return their own voted absentee ballots in
				person to the County Election Board office through the end of the County
				Election Board's posted regular office hours on the day preceding the election.
				See 230:30-11-1.1.
Amended at 8 Ok Reg
				  3635, eff 10-3-91 (emergency); Amended at 9 Ok Reg 2379, eff 7-1-92; Amended at
				  28 Ok Reg 1154, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-6 - Transmitting absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg 531, eff 1-1-99 (emergency) ; Added at
					 16 Ok Reg 2421, eff 7-1-99 ; Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ;
					 Amended at 20 Ok Reg 1097, eff 7-1-03 ; Amended at 21 Ok Reg 550, eff 2-3-04
					 (emergency) ; Amended at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 27 Ok Reg 598,
					 eff 1-1-10 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ; Revoked at 30
					 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-6.1 - Receiving voted absentee ballots by fax from uniformed services and overseas voters

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				uniformed services and overseas voters are entitled to fax their voted absentee
				ballot to the State Election Board or to the County Election Board that issued
				the ballot. Uniformed services and overseas voters who request a faxed ballot
				for federal offices as described in
				230:30-9-5.1 must return said
				ballot by fax. Uniformed services and overseas voters may fax the federal
				write-in absentee ballot described in
				230:30-13-1 through
				230:30-13-4 at any time.
				Uniformed services and overseas voters who request that ballots be transmitted
				by electronic mail must return said ballot either by regular mail or by fax.
(b) A uniformed services or
				overseas voter described in (a) of this section may fax a copy of the voted
				ballot either to the State Election Board or to the County Election Board that
				issued the ballot in addition to mailing the original ballot to the issuing
				County Election Board. A fax cover sheet for this purpose may be downloaded and
				printed from the Federal Voting Assistance Program (FVAP) website:
www.fvap.gov
. Uniformed services voters may
				obtain copies of the fax cover sheet from the Voting Service Officers in their
				units. Overseas voters may obtain the cover sheet at United States embassies,
				consulates, and military installations. A voter who chooses to fax a voted
				ballot must sign a Secret Ballot Waiver and transmit it with the ballot. All
				faxed ballots must be received by the State Election Board or by the County
				Election Board no later than 7 p.m. (United States Central Time Zone) on the
				date of the election in order for the ballot to be counted. In the event that a
				voter's regular ballot is received by mail at the County Election Board prior
				to 7 p.m. on election day, only the voter's regular ballot shall be counted.
				The voter shall follow these instructions to fax a voted ballot to the State
				Election Board or to the County Election Board.
(1) After marking the ballot, make a
				photocopy of the ballot, reduced as necessary to fit an 8 and 1/2" by 11" page.
				Do not alter the original ballot.
(2) Fill out and sign the affidavit envelope
				included with the mail absentee ballot.
(3) Fill out the fax cover sheet.
(4) Fax the cover sheet, affidavit, and voted
				ballot to one of the secure numbers provided by the FVAP for ballot
				transmission.
(5) Immediately mail
				the voted original ballot to the County Election Board. Follow the instructions
				included with the ballot.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 11 - Receiving and Processing Absentee Ballots › Section 230:30-11-7 - Undeliverable absentee ballots returned by postal service to County Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) In the event
				that absentee ballots mailed to a voter are returned to the County Election
				Board by the postal service because they are undeliverable as addressed, County
				Election Board personnel shall note on the envelope the date the undeliverable
				ballots were received and shall set them aside in a secure place. Such returned
				undeliverable absentee ballots shall be retained for 24 months with other
				absentee voting materials for the election. Do not mail the ballots to another
				address unless it is provided in writing by the voter in the form of a new
				application for absentee ballots. If the voter's application includes
				additional upcoming elections, the application shall be considered cancelled
				and shall be deactivated in MESA. See
				230:30-5-8.2.
(b) When the postal service
				returns undeliverable absentee ballots to the County Election Board, the
				Secretary is not required to try to contact the voter to obtain a new or a
				corrected mailing address. The Secretary may choose to do so, however, if there
				is sufficient time for such communication before the election, or if the voter
				has applied for absentee ballots for additional upcoming elections. If the
				Secretary chooses to contact the voter, the following guidelines should be
				observed. See (c) of this Section for the suggested contents of a letter to the
				voter.
(1) If the postal service has provided
				a forwarding address on the returned mailing envelope, mail a letter to the
				voter at that address.
(2) If the
				ballots were not mailed to the voter's residence address, mail a letter to the
				voter at the residence address or to the mailing address provided on the
				voter's voter registration application.
(3) If the ballots were mailed to a uniformed
				services voter or an overseas voter and were returned with a forwarding
				address, mail a letter to the voter at that address.
(4) If the voter provided an e-mail address
				on the original application for absentee ballots, send an e-mail to the
				voter.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 13 - Federal Write-In Absentee Ballot › Section 230:30-13-1

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 61,
				  eff 10-9-92 (emergency); Amended at 10 Ok Reg 2731, eff 7-1-93; Amended at 13
				  Ok Reg 563, eff 11-22-95 (emergency); Amended at 13 Ok Reg 2479, eff 7-1-96;
				  Amended at 21 Ok Reg 550, eff 2-3-04 (emergency); Amended at 22 Ok Reg 1869,
				  eff 7-1-05; Amended at 25 Ok Reg 348, eff 11-5-07 (emergency); Amended at 25 Ok
				  Reg 1918, eff 7-1-08; Amended at 28 Ok Reg 120, eff 10-12-10 (emergency);
				  Amended at 28 Ok Reg 1154, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 13 - Federal Write-In Absentee Ballot › Section 230:30-13-2 - Receiving and processing federal write-in absentee ballots

Current through Vol. 41, No. 20, July 1, 2024
Upon receipt of a federal write-in absentee ballot, the Secretary shall indicate the received date on the front of the envelope and then shall place the envelope in the absentee ballot box. When the County Election Board meets to open outer envelopes and examine affidavits as described in 230:30-11-2, the Secretary also shall take the following steps.
(1) After opening the outer envelope, attach the Voter's Declaration/Affirmation form to the secrecy envelope with a paper clip.
(2) Determine whether the voter is a uniformed services voter or an overseas voter by examining the Voter's Declaration/Affirmation form.
(A) If the ballot is from an overseas voter, verify that the voter is located outside the United States by examining the information in item 4a "My Current Address (Where I live now)." This address should be located outside the United States. If this address is located within the United States and the voter is an overseas voter, the federal write-in absentee ballot cannot be counted.
(B) If the ballot is from a uniformed services voter, the ballot can be counted even if it was submitted from an address located within the United States.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 13 - Federal Write-In Absentee Ballot › Section 230:30-13-3 - Rules for counting federal write-in absentee ballots

Current through Vol. 41, No. 20, July 1, 2024
Federal write-in absentee ballots shall be counted as
				  outlined in
				  230:30-19-6.
				  The following rules also shall apply:
(1) Before a federal write-in absentee ballot
				is counted, the Secretary of the County Election Board shall verify that
				regular absentee ballots have not been received from the voter. See
				230:30-13-2(4).
(2) A federal write-in absentee ballot may be
				counted only for statewide and federal offices in Primary, Runoff Primary,
				Presidential Preferential Primary, and General Elections. The following are the
				statewide offices that may appear on the federal write-in absentee ballot:
				Governor; Lieutenant Governor; State Auditor and Inspector; Attorney General;
				State Treasurer; State Superintendent of Public Instruction; Commissioner of
				Labor; Insurance Commissioner; Corporation Commissioner. The following are the
				federal offices that may appear on the federal write-in absentee ballot:
				President, Vice President, United States Senator and United States
				Representatives.
(3) On a federal
				write-in absentee ballot submitted for the Primary, Runoff Primary, or
				Presidential Preferential Primary Election, the voter may designate a candidate
				by writing the name of a candidate. On a federal write-in absentee ballot
				submitted for the General Election, the voter may write either the name of a
				candidate or the name of a political party. If the voter has written the name
				of a political party the ballot shall be counted for all the candidates of that
				party in the General Election.
(4)
				In the case of the offices of President and Vice President, a vote for a named
				candidate or a vote by writing the name of a political party shall be counted
				as a vote for the electors supporting the candidate involved.
(5) Any abbreviation, misspelling or other
				minor variation in the form of the name of a candidate or a political party
				shall be disregarded in determining the validity of the ballot, so long as the
				intention of the voter can be ascertained.
(6) In the event that the voter's intent
				cannot be determined, the federal write-in absentee ballot shall not be counted
				for the office or offices in question.
Amended at 10 Ok Reg 61,
				  eff 10-9-92 (emergency); Amended at 10 Ok Reg 2731, eff 7-1-93; Amended at 13
				  Ok Reg 563, eff 11-22-95 (emergency); Amended at 13 Ok Reg 2479, eff 7-1-96;
				  Amended at 22 Ok Reg 1869, eff 7-1-05; Amended at 28 Ok Reg 120, eff 10-12-10
				  (emergency); Amended at 28 Ok Reg 1154, eff
				  7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 13 - Federal Write-In Absentee Ballot › Section 230:30-13-4 - Retention of federal write-in absentee ballots

Current through Vol. 41, No. 20, July 1, 2024
All counted and uncounted federal write-in absentee ballots
				  and related materials shall be retained for 24 months after the date of the
				  General Election. [26:14-132]
Amended at 12 Ok Reg
				  2235, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-1 - Voters eligible to use state write-in absentee ballot [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 21 Ok Reg 550, eff 2-3-04 (emergency) ; Amended
					 at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 28 Ok Reg 120, eff 10-12-10
					 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at 30 Ok Reg
					 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-2 - Applications for state write-in absentee ballot [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 13 Ok Reg 563, eff 11-22-95 (emergency) ;
					 Amended at 13 Ok Reg 2479, eff 7-1-96 ; Amended at 21 Ok Reg 550, eff 2-3-04
					 (emergency) ; Amended at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 27 Ok Reg 598,
					 eff 1-1-10 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ; Revoked at 30
					 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-3 - Time for state write-in absentee ballot applications [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 21 Ok Reg 550, eff 2-3-04 (emergency) ; Amended
					 at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 28 Ok Reg 120, eff 10-12-10
					 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at 30 Ok Reg
					 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-4 - State write-in absentee ballot provided by State Election Board [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 27 Ok Reg 598, eff 1-1-10 (emergency) ; Amended
					 at 27 Ok Reg 1133, eff 6-1-10 ; Amended at 27 Ok Reg 598, eff 1-1-10
					 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ; Amended at 28 Ok Reg 120,
					 eff 10-12-10 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at
					 30 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-5 - Processing applications for state write-in absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 21 Ok Reg 550, eff 2-3-04 (emergency) ; Amended
					 at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 27 Ok Reg 598, eff 1-1-10
					 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ; Amended at 28 Ok Reg 120,
					 eff 10-12-10 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at
					 30 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-6 - List of candidates [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 27 Ok Reg 598, eff 1-1-10 (emergency) ; Amended
					 at 27 Ok Reg 1133, eff 6-1-10 ; Amended at 28 Ok Reg 120, eff 10-12-10
					 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at 30 Ok Reg
					 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-7 - Voters who request both regular and state write-in absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 21 Ok Reg 550, eff 2-3-04 (emergency) ; Amended
					 at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 27 Ok Reg 598, eff 1-1-10
					 (emergency) ; Amended at 27 Ok Reg 1133, eff 6-1-10 ; Amended at 28 Ok Reg 120,
					 eff 10-12-10 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at
					 30 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-8 - Time for return of state write-in absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 21 Ok Reg 550, eff 2-3-04 (emergency) ; Amended
					 at 22 Ok Reg 1869, eff 7-1-05 ; Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 15 - State Write-In Absentee Ballot › Section 230:30-15-9 - Rules for counting state write-in absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 61, eff 10-9-92 (emergency) ; Amended
					 at 10 Ok Reg 2731, eff 7-1-93 ; Amended at 21 Ok Reg 550, eff 2-3-04
					 (emergency) ; Amended at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 28 Ok Reg 120,
					 eff 10-12-10 (emergency) ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked at
					 30 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 17 - Replacement of Lost or Undelivered Absentee Ballot › Section 230:30-17-1 - Replacement of lost or undelivered absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ; Amended
					 at 20 Ok Reg 1097, eff 7-1-03 ; Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 17 - Replacement of Lost or Undelivered Absentee Ballot › Section 230:30-17-2 - Applications for replacement absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ; Amended
					 at 20 Ok Reg 1097, eff 7-1-03 ; Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 17 - Replacement of Lost or Undelivered Absentee Ballot › Section 230:30-17-3 - Voter's agent [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ; Amended
					 at 20 Ok Reg 1097, eff 7-1-03 ; Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 17 - Replacement of Lost or Undelivered Absentee Ballot › Section 230:30-17-4 - Transmittal of replacement absentee ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 20 Ok Reg 477, eff 1-2-03 (emergency) ; Amended
					 at 20 Ok Reg 1097, eff 7-1-03 ; Revoked at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 1 - COUNTING ABSENTEE BALLOTS ON ELECTION DAY › Section 230:30-19-1 - Absentee Counters authorized [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 9 Ok Reg
					 2379, eff 7-1-92
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 1 - COUNTING ABSENTEE BALLOTS ON ELECTION DAY › Section 230:30-19-2 - Absentee Counters not authorized [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 9 Ok Reg
					 2379, eff 7-1-92
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 1 - COUNTING ABSENTEE BALLOTS ON ELECTION DAY › Section 230:30-19-3 - When counting begins

Current through Vol. 41, No. 20, July 1, 2024
Counting of absentee ballots may begin no earlier than 7
					 a.m. on the day of the election. [26:14-125]
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 1 - COUNTING ABSENTEE BALLOTS ON ELECTION DAY › Section 230:30-19-5 - Procedure for counting mutilated ballots

Current through Vol. 41, No. 20, July 1, 2024
(a) In the event that a ballot is mutilated,
				  defaced, or damaged in one of the following ways so that it cannot be read by
				  the voting device, the procedure outlined in (b) of this Section shall be
				  observed.
(1) The ballot is mutilated by the
				  voting device during the counting process.
(2) The ballot is damaged by County Election
				  Board personnel when the ballot envelope is opened.
(3) The ballot is damaged because the voter
				  altered the ballot's original size and/or shape, marked through a bar code, or
				  attempted to correct an error by using correction fluid.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 1 - COUNTING ABSENTEE BALLOTS ON ELECTION DAY › Section 230:30-19-6 - Marking substitute ballot to count write-in ballots, faxed ballots, and ballots transmitted to voters by electronic mail

Current through Vol. 41, No. 20, July 1, 2024
In the event that the County Election Board must count a
					 federal write-in absentee ballot, a regular ballot received by fax, or an
					 absentee ballot transmitted to the voter by electronic mail, the following
					 procedure shall be observed.
(1) The
				  Secretary shall verify that regular mail absentee ballots from the voter or
				  voters were not received by 7 p.m. on election day.
(2) A federal write-in ballot may be counted
				  for federal and statewide offices only.
(A)
				  The Secretary shall provide a blank absentee ballot for the appropriate
				  precinct.
(B) The Chairman of the
				  County Election Board shall read the voter's write-in ballot and the Vice
				  Chairman shall mark the blank ballot for the voter's choice for federal and
				  statewide offices only.
(C) The
				  Chairman, Vice Chairman, and Secretary shall review the substitute ballot and
				  shall agree that it is marked exactly as the voter's write-in ballot was
				  marked.
(D) The Secretary shall
				  write identical numbers on the back of each original write-in ballot and on the
				  back of the substitute ballot, being careful to avoid the area of the voting
				  tracks. For example, the first such ballot and its substitute shall be marked
				  "1," the second, "2," etc.
(E) The
				  Secretary shall direct a County Election Board staff member to insert the
				  substitute ballot in the appropriate absentee voting device.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 3 - RECEIVING AND COUNTING OVERSEAS ABSENTEE BALLOTS FOR RUNOFF PRIMARY ELECTION AFTER ELECTION DAY › Section 230:30-19-15 - Absentee ballots from overseas voters shall be received and counted after election day for Runoff Primary Elections for federal offices [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 21 Ok Reg 3145, eff 7-22-04 (emergency) ; Added
						at 22 Ok Reg 1869, eff 7-1-05 ; Revoked at 30 Ok Reg 1656, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 3 - RECEIVING AND COUNTING OVERSEAS ABSENTEE BALLOTS FOR RUNOFF PRIMARY ELECTION AFTER ELECTION DAY › Section 230:30-19-16 - Determining outstanding overseas absentee ballots on Runoff Primary Election night [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 21 Ok Reg 3145, eff 7-22-04 (emergency) ; Added
						at 22 Ok Reg 1869, eff 7-1-05 ; Revoked at 30 Ok Reg 1656, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 19 - Counting the Ballots › Part 3 - RECEIVING AND COUNTING OVERSEAS ABSENTEE BALLOTS FOR RUNOFF PRIMARY ELECTION AFTER ELECTION DAY › Section 230:30-19-17 - Receiving, processing, and counting overseas absentee ballots for Runoff Primary Election after election [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 21 Ok Reg 3145, eff 7-22-04 (emergency) ; Added
						at 22 Ok Reg 1869, eff 7-1-05 ; Amended at 28 Ok Reg 1154, eff 7-1-11 ; Revoked
						at 30 Ok Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 21 - Recording Absentee Voting › Section 230:30-21-1 - List of absentee voter applications available

Current through Vol. 41, No. 20, July 1, 2024
On Monday prior to the election the Secretary shall print a
				  copy of the Absentee Voter List report compiled by MESA and shall make the
				  report available for public inspection in the County Election Board office.
				  [26:14-130] If additional applications for emergency incapacitated absentee
				  ballots are received after the report is printed, a new copy shall be printed
				  and made available.
Amended at 16 Ok Reg 2421, eff 7-1-99 ; Amended at 30 Ok
					 Reg 1656, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 21 - Recording Absentee Voting › Section 230:30-21-2 - Credit for absentee voting

Current through Vol. 41, No. 20, July 1, 2024
Absentee voters receive credit for voting in the election
				  when the date their voted ballots were received by the County Election Board is
				  entered into their application information in MESA.
Amended at 30 Ok Reg 1656, eff
					 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 30 - Absentee Voting › Subchapter 21 - Recording Absentee Voting › Section 230:30-21-3 - Inactive voters who vote by absentee ballot in a Presidential Election [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 12 Ok Reg
				  2235, eff 7-1-95