reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-127 - Physical plant requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) The secure
				  juvenile facility shall conform to applicable federal, state and/or local
				  building codes and zoning ordinances.
(b) The secure juvenile facility shall be
				  clean and sanitary and shall comply with standards, rules and regulations
				  promulgated by the Oklahoma State Department of Health.
(c) Each juvenile shall have at a minimum a
				  bed, storage space for clothing and access to a writing area.)
				  Multiple-occupancy rooms, including open-bay dormitories, and single occupancy
				  rooms shall provide at least 70 square feet per juvenile.
(e) Dayrooms are situated adjacent to
				  sleeping areas and provide a minimum of 35 square feet per juvenile for the
				  maximum number of juveniles who use the dayroom at one time (exclusive of
				  lavatories, showers and toilets).
(f) Clean and sanitary bathrooms are
				  convenient to sleeping rooms and dayrooms:
(1) One flush toilet, hand sink and bathtub
				  or shower in good working order is available for each six juveniles.
(2) Flush urinals may be substituted for up
				  to one-half the required number of toilets to serve male juveniles only.
(3) Hand sinks, bathtubs and
				  showers have cold and hot water with temperatures between 100 and 120 degrees
				  Fahrenheit.
(4) Toilet paper, soap
				  and individual sanitary towels are provided to juveniles.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-128 - Fire safety procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  All secure juvenile facilities shall fully comply with:
(1) the applicable Life Safety Codes of the
				  National Fire Protection Association;
(2) the applicable standards pertaining to
				  fire safety; and
(3) any successor
				  fire safety codes or standards.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-129 - General emergency procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Temporary unit closure shall be a programmed response to significant
				  unit/facility disorders and may also be utilized in other types of
				  emergencies;
(b) Emergency
				  evacuation plans shall be posted in prominent locations on all floors of every
				  building and include the locations of primary and secondary exits;
(c) Tornado drills shall be conducted each
				  September and March;
(d) There
				  shall be an established system for immediate emergency notification of secure
				  facility juveniles and employees, as well as emergency responders;
(e) Power generators and/or alternate
				  emergency power sources shall be inspected weekly and load tested quarterly.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-130 - Intake/Screening criteria

Current through Vol. 41, No. 20, July 1, 2024
(a) A staff member
				  shall be assigned the responsibility for ensuring a newly arrived juvenile
				  successfully completes the admission process, from arrival at the facility to
				  introduction to staff at the assigned unit.
(b) The court order of commitment and a
				  placement worksheet for a new juvenile admission shall be reviewed to determine
				  if the documents are complete and the juvenile is properly admitted to the
				  facility.
(c) All new juvenile
				  admissions shall receive a health/medical screening, mental health screening
				  and a suicide screening by a qualified person within one (1) hour of
				  admission.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-131 - Admission procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The secure
				  facility shall have admission procedures that ensure juveniles are within the
				  legally prescribed ages, and require a legal order of custody signed by the
				  committing judge.
(b) Initial
				  admission procedures. When a juvenile is received for admission, the facility
				  administrator or designee shall review the order of commitment to determine if
				  the juvenile is being properly admitted. In order to be admitted, the juvenile
				  must be within the legally prescribed ages and the order committing him or her
				  must be signed by the committing judge.
(c) A juvenile body disrobement search by
				  gender appropriate staff and a complete search of the juvenile's property shall
				  be conducted for contraband and facility prohibited items (FPI).
(d) A nurse shall interview the juvenile,
				  review immunization records, complete routine lab work, obtain medical consent
				  signatures and fill out a nursing assessment form.
(e) Staff shall make initial phone contact
				  with the juvenile's family/guardian and the juvenile shall be allowed to speak
				  with the contacted family member/guardian.
(f) Pictures of the juvenile shall be taken
				  and basic personal data verified for the establishment of the juvenile's
				  file.
(g) The juvenile shall be
				  provided an orientation session that includes the issuance of the facility's
				  juvenile handbook, with written receipt for the handbook retained in the
				  juvenile's file.
(h) The juvenile
				  shall be issued appropriate clothing and personal hygiene items and allowed to
				  shower, if necessary.
(i) Upon
				  completion of the admission process, an admission letter shall be sent to the
				  juvenile's parents/guardian to acquaint them with the following secure facility
				  information:
(1) the facility address and
				  phone number;
(2) directions to the
				  facility;
(3) visitation
				  days/hours/rules/procedures;
(4)
				  telephone and mail rules/procedures ;
(5) provide information about clothing and
				  personal property; and
(6) other
				  secure facility policies which may include parental involvement.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-132 - Juvenile rights and grievance procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) Juvenile rights shall be consistent with
				  10A O.S., §§ 2-5-212(D) and 2-7-603(B), and
				  377:10-1-2, where
				  applicable.
(b) Juvenile grievance
				  procedures shall conform to the provisions contained in O.A.C.
				  377:3-1-27
				  and
				  377:3-1-28.
(c) Juvenile rights and grievance procedures
				  shall be included in the juvenile handbook issued to new juvenile admissions
				  during orientation.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-133 - Visitation procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) Written
				  policy and procedure shall:
(1) specify how
				  many visitors the juvenile can receive;
(2) specify how often visitation is
				  available;
(3) require the
				  maintenance of a log of persons allowed to visit; and
(4) designate the length of the
				  visitation.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-134 - Clothing provision

Current through Vol. 41, No. 20, July 1, 2024
(a) A standard
				  seasonable uniform shall be issued to all juveniles. The facility shall provide
				  a list of clothing items issued to the juvenile and document the issuance of
				  the clothing items with a written receipt.
(b) The repair, replacement and cleaning of
				  facility issued clothing items shall be provided by the facility.
(c) The facility shall restrict inappropriate
				  clothing items (i.e. pictures, slogans references, logos regarding gangs, drugs
				  or sex).
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-135 - Personal hygiene provision

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Juveniles shall have daily access to proper bathroom/shower facilities ,
				  assigned clean clothes,and personal hygiene supplies.
(b) The staff shall issue and supervise the
				  use of facility-approved hygiene products.
(c) The hygiene products shall be securely
				  stored and maintained separately from all other types of chemical
				  supplies.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-136 - Juvenile case records

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  facility staff shall establish and maintain a confidential record on each
				  juvenile admitted to the facility and ensure it is safeguarded from
				  unauthorized and improper disclosure. The record includes, at a minimum, the
				  following demographic information, if applicable:
(1) name, nicknames, gender,
				  race/nationality, date and place of birth, a copy of the birth certificate to
				  establish legal citizenship;
(2) a
				  copy of the drivers' license, social security number, Medicaid
				  number;
(3) identifying marks,
				  scars, tattoos;
(4) education
				  status and last school attended;
(5) religious preference;
(6) last known address and name of the person
				  the juvenile resided with prior to admission;
(7) name and relationship of the parent(s),
				  guardian, legal custodian of the juvenile;
(8) name, address and phone number of the
				  emergency contact person;
(9) name
				  of the juvenile's attorney; and
(10) signature of staff recording the
				  juvenile's demographic information.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-136.1 - Juvenile personal property

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Juveniles shall be allowed to have a limited number of personal possessions as
				  outlined in the juvenile handbook.
(b) The secure facility shall establish
				  inventory and storage practices to assure accounting and safeguarding of
				  juvenile property.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-136.2 - Liability

Current through Vol. 41, No. 20, July 1, 2024
(a) The secure
				  facility shall be responsible for reimbursing a juvenile whose personal
				  property is lost after being accepted by the secure facility for storage and
				  safekeeping. Reimbursement shall be in an amount equal to the item's fair
				  market value.
(1) For any item accepted for
				  safekeeping, the juvenile shall:
(A) estimate
				  the property's value;
(B) request
				  that the secure facility worker enter the value on the juvenile's inventory
				  list; and
(C) initial the
				  inventory.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-136.3 - Records

Current through Vol. 41, No. 20, July 1, 2024
(a) Complete
				  medical records shall be maintained separately at the secure facility in a
				  secure location. Information contained in the records shall include:
(1) all treatment and medication
				  administered;
(2) the juvenile's
				  medical history; and
(3) periodic
				  reports made by the physician as requested by the facility
				  administrator.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-137 - Disciplinary procedures

Current through Vol. 41, No. 20, July 1, 2024
Secure facility staff members shall protect the safety and
					 constitutional rights of juveniles and seek a balance between expression of
					 individual rights and preservation of facility order. The facility's
					 disciplinary process shall include:
(1) A list of prohibited acts and sanctions
				  constituting minor rule violations and the following procedural safeguards:
(A) The procedure for addressing minor rule
				  violations that is initiated by a staff report of an incident that includes the
				  proper offense citation;
(B) A
				  maximum time frame of five (5) days, excluding weekends and holidays, from the
				  discovery of the offense to final disposition; and
(C) The list of minor rule violations that is
				  included in the juvenile handbook issued to all juveniles during
				  orientation.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-138 - Medical and health care programs

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The facility shall have a designated physician as a health care
				  authority.
(b) The health care
				  authority shall be authorized to make and shall be responsible for making
				  decisions about the deployment of health resources and the day-to-day
				  operations of the health care services program.
(c) Current credentials/licensures and job
				  descriptions for health care providers shall be maintained at the
				  facility.
(d) Access to medical and
				  dental records shall be restricted to authorized personnel.
(e) All medical/health care records are
				  confidential and shall be maintained in a separate secure file.
(f) Each facility shall have written health
				  care policy and procedures approved by a designated physician, which include
				  the following:
(1) the arrival of a new
				  juvenile admission shall require a medical and dental screening by a licensed
				  nurse;
(2) all medical screening
				  findings shall be recorded on a form approved by the physician;
(3) all medication and first aid supplies
				  shall be accounted for during the receiving, storing, dispensing, administering
				  and distributing process; and
(4)
				  medical and dental instruments and supplies (i.e. syringes, needles, scalpel
				  blades, and other sharps) shall be under maximum secure storage, controlled,
				  and perpetually inventoried under the supervision of on-duty secure facility
				  staff.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-138.2 - Medical isolation

Current through Vol. 41, No. 20, July 1, 2024
The secure facility physician shall determine placement of
					 any juvenile in medical isolation, according to the juvenile's diagnosis and
					 medical risk.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-138.3 - Administration of medications

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Any medication administered to juveniles shall conform to the Medication
				  Administration Recording System (MARS) standard for record keeping.
(b) Medications shall be administered only by
				  the physician, registered nurse, or other staff who have received approved
				  training in administration of medications.
(c) When prescription medications are used,
				  the juvenile, parent/guardian/ custodian, and appropriate staff members shall
				  be made aware of the side effects of the medication and proof of said
				  notification shall be maintained in writing.
(d) Rules regarding administration of drugs
				  shall not preclude the use, with informed consent, of drugs which are capable
				  of relieving specifically identified psychiatric symptoms. If used, the
				  individual plan of treatment must state the specific benefits expected for
				  specific symptoms or complaints and must document observed benefits or other
				  effects no less than monthly.
(e)
				  Psychotropic medication(s) administered to juveniles shall comply with
				  applicable laws and regulations of the jurisdiction.
(f) Medications such as stimulants,
				  tranquilizers, or psychotropics shall be administered only as a part of a
				  program of medically approved therapy. The administration of such drugs shall
				  be periodically monitored by a licensed psychiatrist according to accepted
				  medical standards.
(g) Telephone
				  orders between a psychiatrist and a requesting nurse shall only occur when the
				  nurse has had prior involvement in the case and the administration of any drugs
				  and when the nurse has personal knowledge of the patient's medical needs.
				  Telephone orders and the patient will be reviewed by a physician or
				  psychiatrist within 48 hours of administration.
(h) When a juvenile is confined to medical
				  isolation or the unit for medical reasons, the designated staff shall bring
				  medications to be administered to the juvenile at that location.
(i) When a juvenile is placed in another
				  setting, including community placement, another secure facility, or a contract
				  facility, the designated staff member shall send a three-day supply of the
				  juvenile's prescribed medications with the juvenile.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-138.4 - Juvenile's refusal of medical services

Current through Vol. 41, No. 20, July 1, 2024
(a) A juvenile shall have the right to refuse
				  non-necessary medical care.
(1) Non-necessary
				  medical care, as determined by the physician, consists of procedures and
				  treatments that do not pose a serious threat to the juvenile's health if not
				  performed. If the physician determines that omission of the care poses a
				  serious threat to the juvenile's health, the care shall be considered
				  necessary.
(2) When a juvenile
				  refuses non-necessary medical care, the juvenile shall complete, date, and sign
				  the appropriate form indicating his or her refusal. The physician shall include
				  a written explanation of the need for the care recommended and the probable
				  consequences of not receiving the care.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-138.5 - Emergency medical services

Current through Vol. 41, No. 20, July 1, 2024
Each secure facility shall have a written arrangement for
					 the use of one or more designated hospital emergency rooms to provide 24-hour
					 emergency medical, dental, and mental health care. The secure facility shall
					 have a written agreement with the hospital for evacuation of the juvenile from
					 the facility by use of an emergency medical vehicle.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-139 - Suicide prevention program/guidelines

Current through Vol. 41, No. 20, July 1, 2024
There shall be a written suicide-prevention program
					 approved by the designated health and mental health authority and reviewed by
					 the facility superintendent. The program shall include specific procedure and
					 documentation for performing intake, screening, identifying, and supervising
					 juveniles exhibiting suicidal behavior. The program shall include management
					 review of suicidal incidents, suicide precautions, death of a juvenile or staff
					 member, and staff and juvenile critical-incident debriefing. All direct care
					 staff shall be trained annually in suicide prevention.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-140 - Treatment programs

Current through Vol. 41, No. 20, July 1, 2024
(a) Each secure
				  facility shall provide professional services necessary to meet the identified
				  needs of juveniles. At a minimum services shall include:
(1) individual, group and family
				  counseling;
(2) family planning and
				  parent education; and
(3) programs
				  for juveniles with drug and alcohol problems.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-140.1 - Diagnostic evaluation

Current through Vol. 41, No. 20, July 1, 2024
Each juvenile placed in a secure facility shall receive
					 diagnostic services except a juvenile who had a diagnostic evaluation
					 immediately prior to admission. The diagnostic evaluation shall include:
(1) a complete medical examination;
(2) a complete dental examination;
(3) family and social summary;
(4) an educational and vocational
				  evaluation;
(5) a psychological
				  evaluation;
(6) a neurological
				  appraisal; and
(7) a speech and
				  hearing evaluation.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-141 - Educational programs

Current through Vol. 41, No. 20, July 1, 2024
A secure juvenile facility shall maintain an educational
					 program in accordance with state laws and the policies and procedures of the
					 Oklahoma Department of Education. Unless otherwise provided by law, the secure
					 facility shall verify there is a current teaching certificate on file for each
					 educational instructor and that each instructor is teaching the course for
					 which they are qualified.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-142 - Recreational programs

Current through Vol. 41, No. 20, July 1, 2024
A secure facility shall post a daily written schedule of
					 offered recreational and physical exercise activities , which includes at least
					 one hour of large muscle activity and may include one hour of structured
					 leisure activity.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-143 - Discharge procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				  juveniles released from a secure facility shall have a completed discharge
				  summary placed in the case record and the case record shall be maintained in a
				  confidential manner.
(b) The
				  juvenile's case record shall be disposed of in accordance with state and
				  federal law.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-144 - Security and control

Current through Vol. 41, No. 20, July 1, 2024
(a)
Juvenile count.
(1) At least one
				  daily uninterrupted juvenile population count shall be conducted on each
				  shift;
(2) The results of the
				  population count shall be transmitted to central control were it is documented
				  and available at all times; and
(3)
				  No movement of juveniles shall be permitted during the population
				  count.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-145 - Transportation procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  Superintendent or designee shall assign responsibility for transportation of
				  juveniles to a specific staff member. At least one employee of the same sex
				  shall accompany any transported juvenile.
(b) Facility policy shall outline written
				  requirements specific to vehicle use and maintenance, staff responsibilities
				  and oversight, establishment of a transportation log and vehicle
				  insurance.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-146 - Staff training

Current through Vol. 41, No. 20, July 1, 2024
(a) All new direct
				  care workers and professional specialist staff shall receive 120 hours of
				  orientation training during their first year of employment and 40 hours of
				  training each subsequent year of employment. At a minimum, the training shall
				  cover:
(1) security procedures;
(2) supervision of juveniles;
(3) suicide
				  intervention/prevention;
(4)
				  use-of-force;
(5) juvenile rules
				  and regulations;
(6) safety
				  procedures;
(7) key
				  control;
(8) interpersonal
				  relations;
(9) communication
				  skills;
(10) cultural
				  awareness;
(11) sexual
				  abuse/assault; and
(12) ethics
				  training.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-147 - Personnel practices

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  facility shall comply with state law requirements for each applicant for
				  employment. The facility shall not employ or retain any person for whom there
				  is documented evidence that the employee would endanger the health, safety,
				  and/or well-being of juveniles.
(b)
				  The criminal background check shall be maintained separately from the
				  employee's personnel file.
(c) All
				  personnel shall be selected, retained, and promoted on the basis of merit and
				  specified qualifications should be examined by individuals from outside the
				  facility to ensure the system is open and fair.
(d) Equal employment opportunities shall
				  exist for all positions.
(e) All
				  professional specialists shall be qualified in their fields as determined by
				  their job description.
(f)
				  Employees who have direct contact with juveniles shall receive a physical
				  examination prior to a job assignment. Employees receive reexaminations
				  according to a defined need or schedule.
(g) All employees shall be provided annual
				  performance reviews.
(h) The
				  facility personnel manual shall be accessible to employees through hard copy or
				  electronic means.
(i) The facility
				  shall establish a grievance process available to all employees.
(j) The facility shall maintain a current,
				  accurate and confidential personnel record on each employee.
(k) A separate confidential medical file
				  shall be established for each employee.
(l) A training file shall be established for
				  each employee.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-147.1 - Background history records searches

Current through Vol. 41, No. 20, July 1, 2024
(a) The Office of Juvenile Affairs, through
				  direct request, shall require a records search for each applicant for
				  employment, which shall include the following:
(1) a national criminal history records
				  search based upon submission of fingerprints that shall be provided by the
				  Oklahoma State Bureau of Investigation (OSBI), including Rap Back notification,
				  and the Federal Bureau of Investigation (FBI) pursuant to National Child
				  Protection Act, 42 U.S.C.A. § 5119a, and 74 O.S. § 150.9, provided both the
				  OSBI and FBI act in their designated role;
(2) a search of the Oklahoma State Courts
				  Network (OSCN) including Oklahoma District Court Records (ODCR);
(3) a search of the Department of Human
				  Services (DHS) Child Care Restricted Registry, also known as Joshua's
				  List;
(4) a search of the
				  Department of Corrections (DOC) Sex Offender Registry;
(5) a search of the Department of Corrections
				  (DOC) Violent Offender Registry, also known as the Mary Rippy Violent Crime
				  Offenders Registry;
(6) a search of
				  all applicable out-of-state child abuse and neglect registries if the applicant
				  has not lived continuously in Oklahoma for the past five (5) years;
(A) The prospective applicant is not approved
				  without the results of the out-of-state maintained child abuse and neglect
				  registry checks, when a registry is maintained in the applicable
				  state;
(B) When no child abuse and
				  neglect registry is maintained in the applicable state, the facility shall
				  request any information that can be provided; and
(7) a criminal history records search
				  conducted by an authorized source, when an applicant has lived outside the
				  United States within the last five (5) years.
(8) the Office of Juvenile Affairs shall make
				  a direct request for background searches to be conducted on behalf of any:
(A) operator or responsible entity making a
				  request to establish or operate a secure detention center, municipal juvenile
				  facility, community intervention center or secure facility licensed or
				  certified by the Office of Juvenile Affairs,
(B) employee or applicant of a secure
				  detention center, municipal juvenile facility, community intervention center or
				  secure facility licensed or certified by the Office of Juvenile Affairs,
				  or
(C) persons allowed unsupervised
				  access to children, including contract employees or volunteers, of a secure
				  detention center, municipal juvenile facility, community intervention center or
				  secure facility licensed or certified by the Office of Juvenile
				  Affairs.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-147.2 - Sexual activity

Current through Vol. 41, No. 20, July 1, 2024
No staff member shall engage in any sexual activity with a
					 juvenile. Violation of this rule shall result in termination and/or criminal
					 prosecution.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-148 - Abuse/neglect reporting procedures

Current through Vol. 41, No. 20, July 1, 2024
Facility policy shall outline reporting requirements for
					 staff in accordance with Title 10A O.S., §
										1-2-101,
					 10A O.S., § 1-9-112 and O.A.C.
					 377:3-1-25.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-149 - Food and nutrition requirements

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  All facilities shall comply with regulations promulgated by Oklahoma State
				  Department of Health Rules and Regulations pertaining to food service
				  establishments and applicable accreditation standards approved by
				  OJA.
(b) A qualified nutritionist
				  or dietician shall review and approve the facility's dietary menus at least
				  annually to ensure nationally recommended, age- appropriate, daily allowances
				  for basic nutrition are met. Food service supervisory staff shall verify
				  adherence to the established basic daily servings and shall conduct menu
				  evaluations at least quarterly.
(c)
				  Therapeutic diets shall be prepared and served by written orders of a physician
				  pursuant to federal and state law.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 1 - GENERAL PROVISIONS › Section 377:3-15-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The Information Technology Department is the unit
					 designated by the Office of Juvenile Affairs (OJA) to develop and maintain a
					 management information system. The system includes all OJA programs and
					 services related to juveniles and their families. The system developed is the
					 Juvenile-On-Line Tracking System (JOLTS).
Added at 14 Ok Reg
					 1863, eff 6-2-97; Amended at 24 Ok Reg 1392, eff
					 7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 1 - GENERAL PROVISIONS › Section 377:3-15-2 - Legal basis

Current through Vol. 41, No. 20, July 1, 2024
The management information systems are authorized by 10A
					 O.S., §§ 2-7-308 and 2-7-905.
Added at 14 Ok Reg
					 1863, eff 6-2-97; Amended at 24 Ok Reg 1392, eff 7-1-07; Amended at 28 Ok Reg
					 1981, eff 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 1 - GENERAL PROVISIONS › Section 377:3-15-3 - JOLTS requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) Pursuant to
				  10A O.S., §§ 2-7-308 and 2-7-905, the OJA management information system:
(1) is based on integration, utilization, or
				  modification of existing systems within the Department;
(2) ensures the privacy, security, and
				  limited access to the information contained within JOLTS;
(3) includes specific case information,
				  including outcomes, and monitors the status of juveniles receiving services
				  from OJA;
(4) provides management
				  reports and information relating to OJA programs, as well as total information
				  required for planning, monitoring, and evaluation of programs; and
(5) ensures that reports are immediately
				  generated by staff requesting the report.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES › Section 377:3-15-15 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3132, eff 7-27-00; Revoked at 22 Ok Reg 2070, eff 7-1-05; Revoked at 22 Ok Reg
					 2070, eff 7-1-05
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES › Section 377:3-15-16 - Annual reporting responsibilities [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3132, eff 7-27-00; Revoked at 22 Ok Reg 2070, eff
					 7-1-05
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 15 - Information Technology Department › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES › Section 377:3-15-17 - Other services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3132, eff 7-27-00; Revoked at 22 Ok Reg 2070, eff
					 7-1-05
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 16 - Office of Planning and Research [Revoked] › Section 377:3-16-1 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 22 Ok Reg 2070,
				  eff 7-1-05; Revoked at 24 Ok Reg 1392, eff
				  7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 16 - Office of Planning and Research [Revoked] › Section 377:3-16-2 - Legal basis [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 22 Ok Reg 2070,
				  eff 7-1-05; Revoked at 24 Ok Reg 1392, eff
				  7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 16 - Office of Planning and Research [Revoked] › Section 377:3-16-3 - Planning and reporting requirements [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 22 Ok Reg 2070,
				  eff 7-1-05; Revoked at 24 Ok Reg 1392, eff
				  7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 16 - Office of Planning and Research [Revoked] › Section 377:3-16-4 - Other Services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 22 Ok Reg 2070,
				  eff 7-1-05; Revoked at 24 Ok Reg 1392, eff
				  7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 1 - GENERAL PROVISIONS › Section 377:3-17-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Subchapter is to describe the rules
					 pertaining to the Federal Funds Development Unit (FFDU).
Added at 16 Ok Reg
					 2967, eff 7-12-99; Amended at 17 Ok Reg 3132, eff
					 7-27-00
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 1 - GENERAL PROVISIONS › Section 377:3-17-2 - Legal basis

Current through Vol. 41, No. 20, July 1, 2024
The authority for the functions of the Federal Funds
					 Development Unit is found in 10A O.S., § 2-7-304.
Added at 16 Ok Reg
					 2967, eff 7-12-99; Amended at 17 Ok Reg 3132, eff 7-27-00; Amended at 28 Ok Reg
					 1981, eff 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 1 - GENERAL PROVISIONS › Section 377:3-17-3 - OSFFD functions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg
					 2967, eff 7-12-99; Revoked at 17 Ok Reg 3132, eff
					 7-27-00
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES [Revoked] › Section 377:3-17-15 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg
					 2967, eff 7-12-99; Revoked at 17 Ok Reg 3132, eff
					 7-27-00
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES [Revoked] › Section 377:3-17-16 - Annual reporting responsibilities [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg
					 2967, eff 7-12-99; Revoked at 17 Ok Reg 3132, eff
					 7-27-00
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 3 - PLANNING, RESEARCH, AND EVALUATION SERVICES [Revoked] › Section 377:3-17-17 - Other services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 16 Ok Reg
					 2967, eff 7-12-99; Revoked at 17 Ok Reg 3132, eff
					 7-27-00
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-25 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The Federal Funds Development Unit supports the Executive
					 Director's, the Chief of Staff's and the Board of Juvenile Affairs' work with
					 Oklahoma's Congressional delegation, other governmental entities, and national
					 organizations to maximize resources devoted to preventing delinquency,
					 protecting the public and for changing juvenile offenders into productive
					 citizens. The purposes of FFDU are to:
(1) identify and promote the use of exemplary
				  juvenile crime control-prevention strategies that work;
(2) organize the coordinated efforts of
				  communities, the private sector, and Federal, State and local governments to
				  continually improve the juvenile justice system; and
(3) assist OJA in efficiently administering
				  available resources.
Added at 16 Ok Reg
					 2967, eff 7-12-99; Amended at 17 Ok Reg 3132, eff 7-27-00; Amended at 24 Ok Reg
					 1392, eff 7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-27 - Maximize fiscal resources

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Staff shall identify state, federal, and private funding sources which can be
				  used to fund juvenile justice and delinquency prevention services to juveniles
				  coming to the attention of OJA. Staff shall notify local OJA staff,
				  communities, and other children and youth service agencies of funding
				  opportunities.
(b) FFDU staff shall
				  provide technical assistance to potential applicants on the requirements
				  related to Request for Funding Proposals (RFP) and Grant Guidelines. Technical
				  assistance is provided to assist local OJA staff, communities, and public or
				  private funding agencies in:
(1) developing a
				  responsive proposal;
(2) planning
				  and implementing new programs;
(3)
				  making adjustments to existing programs; and
(4) assessing the community and system
				  needs.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-28 - Proposals seeking only an OJA Letter of Support

Current through Vol. 41, No. 20, July 1, 2024
Any group outside of OJA may seek a letter of support from
					 the Executive Director of OJA or the Chief of Staff of OJA for proposals on
					 which there has been no prior collaboration on behalf of this agency. An
					 outside entity seeking a letter of support shall ensure its request is received
					 by OJA no later than five (5) days before the deadline date for submittal of
					 the proposal. The request must be accompanied by the original copy of the
					 proposal under signature of the requesting entity's Chief Executive
					 Officer.
Added at 16 Ok Reg
					 2967, eff 7-12-99; Amended at 24 Ok Reg 1392, eff
					 7-1-07
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-29 - Federal/state liaison

Current through Vol. 41, No. 20, July 1, 2024
(a) FFDU staff
				  shall maintain a depository of federal legislation and regulations, interpret
				  federal requirements, and conduct policy analysis of the impact of mandates
				  upon state juvenile justice programs and delinquency prevention
				  initiatives.
(b) FFDU staff shall
				  keep up with changes in mandates that accompany the:
(1) Department of Human Service's State Plans
				  for:
(A) Titles IV-B, IV-E, and XX of the
				  federal Social Security Act; and
(B) the Oklahoma State Plan for Temporary
				  Assistance for Needy Families (TANF) block grant; and
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-30 - Title IV-E

Current through Vol. 41, No. 20, July 1, 2024
(a) In order to
				  receive Title IV-E funds, OJA shall administer a program for foster care that
				  meets all the requirements of Titles IV-B and IV-E of the Social Security
				  Act.
(b) Since the Department of
				  Human Services is the designated IV-E state agency, OJA must adhere to DHS
				  rules set forth in OAC 340:75-13, Part 2.
Added at 16 Ok Reg
					 2967, eff 7-12-99
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 17 - Federal Funds Development Unit › Part 5 - FEDERAL-STATE COORDINATION AND TECHNICAL ASSISTANCE SERVICES › Section 377:3-17-31 - Title XIX targeted case management

Current through Vol. 41, No. 20, July 1, 2024
Rules regarding Title XIX targeted case management services
					 are promulgated by the Oklahoma Health Care Authority. Rules are set forth in
					 OAC 317:30-5, Part 97.
Added at 16 Ok Reg
					 2967, eff 7-12-99