Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-13 - Unclassified Administrative Staff › Section 3339-13-08 - Unclassified administrative staff position elimination

Current through all regulations passed and filed through July 1, 2024
(A)
								Notice
Unclassified administrative staff
				positions may be eliminated due to budget constraints (to include lack of funds
				or lack of work), reorganization, and reasons of efficiency or with the written
				approval of the appropriate vice president. Fulltime members of the
				unclassified administrative staff are entitled to at least two months advance
				written notice of position elimination. Fulltime members of the unclassified
				administrative staff with five or more years of continuous fulltime Miami
				service are entitled to five months advance written notice of position
				elimination.
Unclassified administrative staff
				employment terminates at the end of the notice period or at the end of the
				professional leave (see paragraph (C) of this rule), whichever is later. The
				employee is expected to fulfill the duties and responsibilities to which he or
				she is assigned during the notice period. This policy does not apply to
				termination for cause or nonrenewal of an appointment.
(B)
								Assistance with
			 finding suitable employment
The university provides outplacement
				assistance in the form of résumé writing assistance, interview training, and
				employment counseling.
(C)
								Professional
			 leave
A fulltime unclassified administrative
				staff employee with at least five years of continuous fulltime Miami service
				who has not secured other employment by the end of the notice period will
				receive one month of professional leave with pay and benefits. Professional
				leave under these circumstances is for the purpose of securing other
				employment. Upon request, the employee may be assigned clerical support to
				assist in this process. Professional leave is in addition to the notice period,
				and it is in addition to any other benefits due to the employee, such as pay
				for accumulated vacation. Employees on professional leave do not accrue
				vacation or sick leave.
If other employment has not been
				secured by the end of the professional leave, the university will provide
				severance pay to a fulltime unclassified administrative staff employee with at
				least five years of continuous fulltime Miami service. The severance pay
				program is intended to provide financial assistance during a period of
				employment transition. Eligible employees receive one week of severance pay for
				each completed year of continuous Miami service beyond five years. Should the
				eligible employee retire or secure other employment prior to or within the
				severance pay period, he or she shall receive one-fourth of the unused
				severance pay in a lump sum. Employees who participate in a university cash
				bonus retirement incentive program are not eligible for professional leave or
				severance pay.
Employees receiving professional leave
				or severance pay are required to notify the appropriate personnel office as
				soon as other employment is obtained.
(D)
								Extension of fee
			 waiver
The university will extend the fee
				waiver benefits for eligible fulltime unclassified administrative staff
				employees and their eligible family members for a period of three hundred
				sixty-five days from the date of notice of position
				elimination.
(E)
								Relocation of the employee
If deemed appropriate by the department
				and responsible vice president, the employee may be moved to another location
				on campus any time after the receipt of notice through the end date of
				employment.
(F)
								Challenges
An employee who believes the selection
				for elimination of his or her position is in violation of a university policy,
				practice, or procedure may file a grievance under rule
				3339-13-06
				of the Administrative Code. An employee who believes the selection for
				elimination of his or her position is in violation of the policy prohibiting
				harassment and discrimination may file a complaint with the office of equity
				and equal opportunity.
(G)
								Exclusions
This policy does not apply to vice
				presidents and unclassified administrative staff positions held by tenured
				members of the faculty, part-time, intermittent or temporary employees, the
				athletic director, coaches, or persons hired with grant or external
				funds.
Replaces: 3339-13-08