reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-10.2 - Administrative policy regarding promotional materials on the outside of the Kent student center

Current through all regulations passed and filed through July 1, 2024
(A)
								There shall be no
			 signs or promotional materials on the outside of the Kent student center, or
			 between structures, unless by special permission arranged with the director of
			 the center or designee.
(B)
								Permission will be considered only if:
(1)
									The event is to
			 be held in the Kent student center.
(2)
									The event is a
			 recognized major university event.
(3)
									The material can
			 be displayed without harm to persons or property.
(4)
									The material is
			 put up by authorized university personnel.
(5)
									The name of the
			 organization sponsoring the notice is clearly visible.
(6)
									The date of the
			 event being announced or the date on which the notice is considered to have
			 fulfilled its function is included.
(7)
									Materials are
			 removed no later than the day following the event or the end of the promotional
			 period.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-10.101 - Operational procedures and regulations regarding Kent student center advisory board

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
(1)
									The purpose of
			 the Kent student center advisory board is to aid in the development of general
			 policy for the Kent student center; to assist in the formulation and review of
			 its annual budget; and to recommend solutions to procedural problems in the
			 daily operations of the Kent student center. The Kent student center advisory
			 board is a recommending body which will submit all its policy recommendations
			 through the director of the Kent student center to the vice president for
			 enrollment management and student affairs for approval by the board if
			 necessary.
(2)
									With regard to operational procedures and regulations,
			 the recommendations of the Kent student center advisory board will be submitted
			 to the director of the Kent student center for implementation. Should the Kent
			 student center advisory board reach a recommendation that the director of the
			 Kent student center believes to be administratively detrimental to the Kent
			 student center, both parties will present their views to the vice president for
			 enrollment management and student affairs for his or her ruling on the
			 issue.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-10.107 - Operational procedures and regulations regarding wild and domestic animals in the Kent student center

Current through all regulations passed and filed through July 1, 2024
(A)
								No animals, with
			 the exception of guide dogs for the blind, are permitted in the Kent student
			 center.
(B)
								The admittance of animals must be restricted because of
			 the possible health, sanitation, safety, and noise problems related to allowing
			 animals in the student center.
(1)
									Some animals carry diseases and infestations that are
			 communicable to man.
(2)
									Some animals can and will inflict bites or wounds on
			 human beings.
(3)
									Some persons fear various kinds of animals and these
			 persons should not have to be confronted with these pets while utilizing Kent
			 student center facilities.
(4)
									Some animals make
			 noise which can disturb the peace, especially barking dogs in meeting and
			 office areas.
(5)
									Animals create sanitation problems.
(6)
									There are several
			 food service operations in the Kent student center which must be protected
			 against the entrance of animals, not only out of courtesy to customers eating
			 in those facilities, but also because of the sanitation problem and to comply
			 with the statutes of the state of Ohio relating to sanitation.
Replaces: 3342-4- 10.107
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11 - University policy regarding formation of student organizations

Current through all regulations passed and filed through July 1, 2024
Purpose. The university is committed to the belief that students have a right
				to organize and participate in groups whose purposes center on the interests
				and goals of the individuals involved. Experiences in the areas of
				interpersonal relationships and decision-making related to the operations of
				the organizations can be vital learning tools and as such are to be encouraged.
				In order to implement this commitment, the university encourages students to
				form student organizations in accord with administrative policies and
				procedures established for this purpose.
Replaces: 3342-4-01
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.1 - Administrative policy regarding discrimination by registered

Current through all regulations passed and filed through July 1, 2024
(A) Policy. Every
			 student organization registered and approved by the university is expected to
			 be free to select its membership upon the basis of individual merit. Any
			 student organization selecting its membership upon the basis of restrictive
			 clauses 
								regarding the protected categories provided for in rule
			 3342-5-16.1 of the Administrative Code will be considered to be operating
			 in conflict with university policy.
(B) Procedure. Every registered student
			 organization must submit a copy of its constitution, local and national, and
			 bylaws or other satisfactory information governing its operation to the
			 appropriate university official. The university will accept in good faith the
			 provisions of such constitutions and bylaws, 
								national
			 and  local organization
			 
								are free
			 to select members upon the basis of individual merit and
			  membership in the local organization
			 
								may not
			 be governed by restrictive clauses
			 
								regarding the protected categories provided for in rule
			 3342-5-16
			 of the Administrative Code.
(C) Violation of rule or procedure. Should a
			 registered student organization be in conflict
			 with university policy in the selection of its members, the group will be asked
			 to submit evidence that action has been or is being taken to remove such
			 restrictive membership provision; such as a request for a waiver of the
			 restriction from the national organization. A reasonable period of time as
			 determined by the center for student involvement may be granted to remove the
			 restrictive provisions. Continued restriction of membership by constitutional
			 requirements or other binding enactment contrary to university policy will
			 result in withdrawal of university registration of the student organization.
			 This policy does not apply to membership practices which are exempt under state
			 or federal law and regulations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.2 - Administrative policy regarding the registration of student organizations

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The university supports the right of
			 individuals to organize and participate in organizations within the context of
			 general university, student, alumni and community interests.
(B)
								Definitions.
(1)
									"Student member" - one who is enrolled
			 and regularly attending at least three hours of Kent state university
			 coursework. This includes Kent campus and/or regional campuses.
(2)
									"Affiliate
			 member" -
			 one who is taking less than three hours or is not currently enrolled, but is
			 "interested in working with the organization's membership. Such members may not
			 outnumber student members, may not hold office, vote for officers, or vote on
			 the expenditures of money. Furthermore, they may not schedule university
			 facilities or services in on behalf of the organization. Such Affiliate members
			 must be elected yearly by a majority of voting members. Membership is for one
			 year contingent on adherence to the organization's constitution which must
			 include the rights and restrictions of affiliate members. Affiliate members are
			 expected to know, understand and abide by all university rules and regulations
			 as well. Affiliate members have no vote on organization matters and may not
			 participate in discussions during meetings except by majority of voting members
			 present.
(3)
									"Registered group" or "recognized student
			 organizatior" - the status given to those student organizations which
			 register with the center for student involvement. In order to be registered, a
			 group must include at least five persons, all of whom meet the criteria for
			 offices/representatives of student organizations under paragraph (B)(1) of rule
			 3342-4-01.3 of the Administrative Code.
(4)
									"Interest groups"
			 - a group of students that indicate interest in creating a student
			 organization. Students in an interest group must provide a draft of their
			 proposed student organization bylaws/constitution to a center for student
			 involvement administrative staff member. Interest groups with Greek affiliation
			 must follow the guidelines set in the Greek recognition policy.
(5)
									"Group
			 function" -
			 an event, meeting or gathering of a registered group.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.3 - Administrative policy regarding participation in student activities

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. A student's pursuit in extracurricular
			 activities is an essential part of the overall educational opportunities
			 offered at Kent state university. Students who seek to engage in these
			 activities, whether specifically stated herein or otherwise, must meet certain
			 eligibility requirements established either by the university, the student
			 organization, or other entity.
(B)
								Student
			 organization. Each student organization may set such additional requirements as
			 may be appropriate to its own purposes. These requirements must be placed on
			 file, in the form of a constitution or bylaws, with the center for student
			 involvement (CSI).
(1)
									Requirements.
(a)
										Any student that
			 is provided a scholarship for a leadership position, as defined in rule
			 3342-7-05.3 of the Administrative Code, must be enrolled in at least eight
			 undergraduate credit hours or six graduate credit hours.
(b)
										Any student that
			 is provided a scholarship for a leadership position must maintain a cumulative
			 grade point average of 2.25, free from academic probation or semester warning,
			 and have passed at least six or more hours in the preceding semester of
			 attendance. First semester students who are not officially classified under a
			 transfer status are exempt from these requirements.
(c)
										All student
			 officers and/or spokespersons of registered student organizations not that is
			 not provided a scholarship by university policy must maintain a cumulative
			 grade point average of 2.25 and remain free from probation or semester
			 warning.
(d)
										A single summer term does not impact eligibility except
			 in regard to the cumulative grade point average. A two-term summer program has
			 the same status as any other semester.
(e)
										The primary
			 advisor and the president of each organization are primarily responsible for
			 determining the eligibility of its participants and for enforcing the
			 eligibility regulations. Any members of, or advisor to, an organization may
			 request that the CSI staff determine the eligibility of officers of that
			 organization on the basis of these criteria. Additionally, the CSI officer may
			 initiate the checking procedure. If any students are ineligible to hold office,
			 the advisor and president will be notified. Any student who is a participant in
			 the activities described in this rule must withdraw from such activity at once
			 if he becomes ineligible to participate. The primary advisor shall be required
			 to review student standing at the beginning of each academic
			 term.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.4 - Administrative policy and procedures regarding publications by student organizations

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. All
			 student groups must have adequate funding to support their
			 publication.
(B)
								Applicability. This rule applies to materials published
			 by student groups. It covers only those materials not receiving funding from
			 the student media board.
(C)
								Procedure. The center for student involvement is
			 responsible for determining whether or not the group has adequate funding to
			 support its publication.
(1)
									All registered student organizations receiving money
			 from university funds must have publications approved by the director of center
			 for student involvement or designee, who will act in place of a major budget
			 officer. The staff signature assures that the following verifications have been
			 made:
(a)
										The
			 group in question is a registered student organization;
(b)
										Sufficient funds
			 exist in the treasury of the student group to support the
			 publication;
(c)
										The publication being proposed does not involve an
			 illegal use of state monies; and
(d)
										The spending of
			 student activities funds is consistent with the original line item budget
			 accepted by the undergraduate student government.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.5 - Administrative policy regarding solicitation by registered student organizations or university departments

Current through all regulations passed and filed through July 1, 2024
(A)
								"Solicitation,"
			 in this rule, is defined to mean any effort to ask for donations or
			 contributions of money, goods or services.
(B)
								Solicitations
			 among strictly the membership of a particular registered student organization
			 or university department by that group or university department does not fall
			 within the purview of this rule but is governed by the group's or department's
			 own regulations.
(C)
								It is the responsibility of the vice president for
			 student affairs to develop operational procedures to implement this
			 rule.
(D)
								Individuals may not ask for donations or contributions
			 of money, goods, or services or written advocacy of a cause unless sponsored by
			 a registered student organization or university department.
(E)
								Solicitation of
			 money, goods or services is permitted inside buildings only from behind tables
			 which have been previously reserved through the university scheduling
			 office.
(F)
								Written advocacy of a cause may be conducted inside
			 buildings consistent with rule 3342-4-03.302 of the Administrative Code.
			 Outdoor solicitations are permitted provided that free flow of traffic is not
			 impeded. Door to door solicitation or solicitation in food service areas are
			 expressly prohibited.
Replaces: 3342-4- 01.5
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.201 - Operational procedures and regulations regarding the registration of student organizations

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. 
								A student group wishing to
			 register will  complete a registration
			 form and submit this information to the
			 center for student involvement.
(B)
			 Procedures.
(1) Review. While this
			 review is in process, the requesting group may schedule space for a maximum of
			 two organizational meetings or informational activities
			 pending official registration status.
(2) Notice. A center
			 for student involvement staff member will determine if the information and
			 registration materials fulfill requirements for registration and will make
			 notification of the results within fifteen calendar days.
(3)
			 Renewal. Registration is subject to annual renewal through submission of the
			 updated information during the first
			 four
			 weeks of the fall term. Additionally, the center of student
			 involvement must be notified any time during an academic year when new
			 officers are elected.
(4) Affiliate members.
			 The organization's constitution must state whether the
			 organization accepts affiliate members.  The center for student involvement provides
			 relevant policies regarding affiliate membership to all student organizations
			 as defined in rule 3342-4- 11.2(B)(2) of the Administrative
			 Code.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-11.601 - Operational procedures and regulations regarding the scheduling of fireworks and bonfires

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
			 Fireworks and bonfires must be registered with the scheduling
			 office.
(B)
								Procedure.
(1)
									The scheduling office will inform the campus security,
			 plant maintenance and campus safety offices as well as the Kent city fire
			 department of such events.
(2)
									Registration for
			 bonfires includes a request for a permit from the Akron area environmental
			 protection agency, a process which takes approximately one month. No bonfire
			 will be approved for which this permit and the necessary city approval have not
			 been received.
(3)
									Registration of fireworks requires permission of the
			 Kent city fire department
Replaces: 3342-4- 01.601
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-12.1 - Administrative policy regarding student media board

Current through all regulations passed and filed through July 1, 2024
(A)
								Basic
			 statement.
(1)
									The student media should be free of censorship and prior
			 review or restraint of copy. Student editors and student managers have sole
			 authority to determine content for the media they lead and in turn take full
			 responsibility for the content decisions made.
(2)
									Student editors
			 and student managers should subscribe to canons of responsible journalism, as
			 stated in the "Society of Professional Journalists Code of Ethics, " and the
			 "Radio-Television Digital News Association Code of Ethics and Professional
			 Conduct" and be free to develop their own editorial and program policies.
			 Student advisors and student managers will be protected from discipline,
			 suspension or removal based on the publication of content that is protected by
			 the First Amendment to the U.S. Constitution. Once appointed, student editors
			 and student managers may only be removed through a procedure providing
			 appropriate due process.
(3)
									The student media board has been established as a
			 standing university committee. The student media board serves as the
			 institutional publisher or de facto licensee and acts in all matters pertaining
			 to those media that are written or broadcast primarily by students and financed
			 primarily by university-sanctioned student fees. The student media board has no
			 jurisdiction over official university, administrative, or departmental
			 publications or broadcasts no matter how authored.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-13.2 - Administrative policy and procedure regarding missing student notification

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Kent state university takes student safety
			 very seriously. To this end, the following policy and procedure has been
			 established to assist in locating Kent state university students living in Kent
			 state university owned on-campus housing who, based on the facts and
			 circumstances known to Kent state university. Kent state university has
			 determined to be missing.
(B)
								Implementation. At the beginning of each academic year.
			 Kent state university will inform students residing in on-campus housing that
			 Kent state university will notify either a parent or an individual selected by
			 the student not later than
								 twenty-four hours after the time the student is determined
			 to be missing. This information will include the following:
(1)
									Students have the
			 option of identifying an individual to be contacted by Kent state university
			 not later than
									 twenty-four hours after the time the student is determined
			 to be missing. A student can register this confidential contact information
			 through the student's Flashline account.
(2)
									If the student is
			 under
									
			 eighteen years of age, and not an emancipated individual. Kent state university
			 is required to notify a custodial parent or guardian not later than
			 
			 twenty-four hours after the time that the student is determined to be missing.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-13.2 - Administrative policy and procedure regarding missing student notification

Current through all regulations passed and filed through July 1, 2024
(A)
			 Purpose. Kent state university takes student safety very seriously. To this
			 end, the following policy and procedure has been established to assist in
			 locating Kent state university students living in university owned on-campus
			 housing who, based on the facts and circumstances known to Kent state
			 university have been determined to be missing.
(B) Implementation. At the beginning of each
			 academic year, Kent state university will inform students residing in on-campus
			 housing of the following:
(1) Students have
			 the option of identifying an individual to be contacted by Kent state
			 university not later than twenty-four hours after the time the student is
			 determined to be missing. A student can register this confidential contact
			 information through the student's Flashline account.
(2) If the student is under eighteen years of
			 age, and not an emancipated individual, Kent state university is required to
			 notify a custodial parent or guardian not later than twenty-four hours after
			 the time that the student is determined to be missing.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-14 - University policy regarding support and assistance for service members and veterans

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Kent state university seeks to assist service members and veterans as they
			 pursue an advanced degree and/or certificate. In an effort to better serve this
			 population, Kent state university has adopted this policy as required by
			 by
								division (B) of section
			 3345.421 of the Revised Code.
			 The purpose of this policy is to set forth the support and assistance Kent
			 state university will provide to service members and veterans.
(B)
								Definitions. In
			 alignment with section
			 3345.42 of the Revised Code,
			 this policy utilized the definitions for "service member" and "veteran":
(1)
									"Service member"
			 is defined as a person who is serving in the armed forces of the United
			 States.
(2)
									"Veteran" is defined as any person who has completed
			 service in the armed forces, including the national guard of any state or a
			 reserve component of the armed forces, and who has been discharged under
			 honorable conditions from the armed forces or who has been transferred to the
			 reserve with evidence of satisfactory service.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-15 - University policy regarding international students' requirement to have health insurance

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 intent of this policy is to ensure reliable access for international students
			 to United States health care services.
(B)
								Definition.
(1)
									Student. For the
			 purposes of this policy, "student is defined as any person who is enrolled for
			 one or more credit hours at the university and who is attending classes at any
			 campus.
(2)
									International student. For the purposes of this policy,
			 "international student is defined as any person who is not a U.S. citizen, a
			 permanent resident, anasylee. a refugee or part of the Jay Treaty, who is
			 enrolled for one or more credit hours at the university, and is attending
			 classes at any campus.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-16 - University policy regarding electronic and information technology accessibility

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 It is the policy of the university to make its electronic and information
			 technologies, accessible to all students, prospective students, employees,
			 guests and visitors with disabilities, particularly those with visual, hearing,
			 or manual impairments or who otherwise require the use of assistive technology
			 to access information provided through the university's electronic and
			 information technologies.
(B)
								Definitions. Electronic and information technologies
			 shall include all information provided through the university's website, online
			 learning and course management systems, and curriculum, institutional and
			 administrative data systems.
(C)
								Scope. This
			 policy shall apply to all staff, faculty, and third parties providing EIT to or
			 on behalf of the university.
(D)
								Requirements. All
			 electronic and information technologies shall comply with Section 504 of the
			 Rehabilitation Act of 1973,
			 29 U.S.C.
			 Section 794, and its implementing regulation
			 at 34 C.F.R. Part 104, and the Title II of the Americans with Disabilities Act
			 of 1990,
			 42
			 U.S.C. Section 12131 et seq., and its
			 implementing regulation at 28 C.F.R. Part 35.
(E)
								Implementation.
			 The vice president for student affairs, the vice president for information
			 services and the provost will be responsible for implementing this policy
			 pursuant to a phased-in implementation schedule. Compliance with this policy
			 will be prioritized based on academic, research and administrative needs,
			 resource constraints and technology limitations.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-01 - University policy regarding reports by the president to the board

Current through all regulations passed and filed through July 1, 2024
(A)
								Budget. At an appropriate time annually the president
			 of the university shall present to the board the budget for the ensuing fiscal
			 year.
(1)
									The
			 budget shall be presented in a form showing allocations for the university's
			 major areas of expenditure in accordance with general account classifications
			 and shall be accompanied by a review describing the major historical
			 changes.
(2)
									As may be necessary, the budget may be revised from
			 time to time by the board.
(3)
									After approval by
			 the board, the budget shall govern financial transactions.
(4)
									The president of
			 the university shall establish procedures for the expenditure of all
			 appropriated funds.
(a)
										In administering the budget, the president of the
			 university may make or authorize transfers or adjustments in individual budget
			 accounts or in local unrestricted accounts provided that no such action shall
			 increase the total of budgeted expenditures.
(b)
										Whenever income
			 fails to meet budgeted income, the president of the university shall direct
			 reductions in budgeted expenditures of a corresponding amount.
(c)
										Unappropriated
			 general funds may be expended by direction of the president of the university
			 for a specific purpose not exceeding ten thousand dollars. Expenditures of
			 larger amounts from such funds must be approved by the board.
(5)
									The
			 annual budget account classification shall include the following breakdown of
			 expenditures.
(a)
										Instructional and general;
(b)
										Departmental
			 instruction;
(c)
										Off-campus instruction;
(d)
										Instructional
			 services;
(e)
										Library;
(f)
										Student
			 services;
(g)
										General expense;
(h)
										Operation and
			 maintenance of the plant;
(i)
										General administration;
(j)
										Research;
(k)
										Public
			 service;
(l)
										Auxiliary operations; and
(m)
										Student
			 aid.
(n)
										Other categories of expenditures as directed by state
			 officers and the board may be instituted as appropriate.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-02 - University policy regarding reports by other officers to the board

Current through all regulations passed and filed through July 1, 2024
(A)
								Purchase of insurance.
(1)
									 Each year the
			 treasurer of the university shall cause to be prepared a report that tabulates
			 all insurance policies in force, including coverage, premiums, and agents
			 servicing these policies. This report shall include, but is not limited to,
			 general, fire, liability, bonds, property, automobile, comprehensive, medical
			 and hospitalization contracts, or any other policy for the protection of the
			 university's personnel and property.
(2)
									The treasurer of
			 the university shall seek bids pursuant to state law on the insurance required
			 by preparing proposals for the purchase of insurance, on which the premium is
			 expected to exceed two thousand dollars for the policy term, at the end of each
			 policy term, and for all insurance on which the premium is less than two
			 thousand dollars for the specified term, at least once every three years,
			 unless it is determined to be in the best interest of the university to renew
			 the policy without seeking bids. In all such cases a full report shall be made
			 to the board. For the other insurance when the university has a vested interest
			 in reserves, accumulated deposits or other advantages which accrue to the
			 university, bids shall not be solicited except that the expenditure of
			 appropriate funds must comply with the provisions of any appropriation act, and
			 the Revised Code. The treasurer with the advice and consent of the president of
			 the university is designated to determine the proper procedure to be used in
			 securing the necessary insurance required by the university.
(3)
									All premium and
			 policies shall be on a guaranteed cost basis not subject to
			 assessment.
(4)
									In securing insurance, the financial strength of the
			 insuring company, its ability to provide service, approval to do business in
			 Ohio, and others may be among the factors to consider along with bid
			 quotations.
(5)
									All insurance shall be purchased through the treasurer
			 of the university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-03 - University policy regarding engagement with government officials and entities

Current through all regulations passed and filed through July 1, 2024
Policy statement. Subject to specific control by the board, the
				preparation and presentation of requests for appropriations from the state of
				Ohio, the federal government, and all official
				dealings on behalf of the university with all federal, state and local
				government offices, boards and agencies shall be under the direction of the
				president of the university. All interactions with
				federal, state and local government offices, boards, or agencies shall be
				approved by the president, or designee. Unauthorized appearances before
				federal, state and local government offices, boards and agencies are hereby
				prohibited.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-04 - University policy regarding authorization to contract on behalf of the university

Current through all regulations passed and filed through July 1, 2024
(A)
								Contracts and
			 agreements including lease agreements negotiated on behalf of the university
			 must be authorized by the president, a vice president or the
			 board.
(B)
								Any person intending to enter into an agreement which
			 will or may bind the university, any of its subparts, or any of its auxiliaries
			 must obtain prior authorization from the president, a vice president or
			 collective action by the board.
Replaces: 3342-5-04
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-04.1 - Administrative policy for contract administration

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose statement. This policy designates the process
			 by which university officials are authorized to negotiate and enter into
			 contracts on behalf of Kent state university in accordance with the authority
			 established in rule
			 3342-5-04 of the Administrative
			 Code.
(B)
								Scope. This policy applies to all employees at Kent
			 state university ("university employees"), whether temporary, term, or
			 continuing, part-time or full-time positions. This policy applies to original
			 contracts and agreements, as well as all amendments, alterations,
			 modifications, corrections, changes and extensions.
(C)
								Definitions.
(1)
									Contract. For the purpose of this policy, "contract"
			 means all written agreements intending to have legal effect between two or more
			 parties where Kent state university, or any department within the university,
			 constitutes one of the contracting parties.
(a)
										The term
			 "contracts" includes, but is not limited to, memorandums of understanding,
			 agreements, service contracts, settlement of disputes, rental/lease agreements,
			 affiliation agreements, liability waivers, assignments of rights and/or
			 licensing agreements.
(b)
										The term "contracts" does not include internal
			 agreements between department/units of Kent state university.
(c)
										Exclusions. This
			 policy does not apply to the following: faculty and adjunct instructor
			 employment agreements executed by the senior vice president for academic
			 affairs and provost, employment contracts executed by the division of human
			 resources, student employment contracts executed by the executive director of
			 the office of career exploration and development, contracts executed by student
			 organizations, or private and personal matters of employees. This policy does
			 not apply to, nor does it seek to replace, the board of trustees as the
			 contracting authority for certain agreements as required by Chapters 3341. and
			 3345. of the Revised Code or rules
			 3342-2-01 and
			 3342-5-04 of the Administrative
			 Code.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-04.2 - Administrative policy regarding electronic signatures

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy. In order
			 to provide for the effective and efficient administration of university
			 contract administration, electronic signatures are permissible when executed in
			 accordance with this rule. The university recognizes an electronic signature as
			 legally binding to the fullest extent permitted by law. The implementation and
			 use of electronic signatures at the university shall remain consistent with
			 division (I) of section
			 1306.20
								the Revised
			 Code.
(B)
								Implementation. The division of business and finance
			 shall be responsible for the administration of this rule, and shall coordinate
			 with other divisions and offices as necessary to ensure uniform procedures for
			 contracting with non-university parties through electronic signature.
(1)
									The division of
			 business and finance is responsible for the establishment of university
			 standards for the use of electronic signatures. Such standards may be revised
			 by the division to ensure the effective and efficient use of electronic
			 signatures.
(2)
									This rule operates in conjunction with the delegations
			 of authority as provided for in the university's administrative policy for
			 contract administration as codified in rule 3342-5-04.1 of the Administrative
			 Code. Electronic signatures may only be executed by an individual authorized to
			 contract on behalf of the university as provided for in rules
			 3342-5-04
			 and 3342-5-04.1 of the Administrative Code.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-05 - University policy regarding additional police assitance

Current through all regulations passed and filed through July 1, 2024
Policy statement. The president of the university is authorized
				to request the assistance of other law enforcement agencies in emergency
				circumstances. This resolution does not prohibit requesting the assistance of
				other law enforcement agencies by the university police department under
				pre-understood tactical arrangements, mutual aid
				agreements, or where time is of the essence.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-06 - University policy regarding delegation of authority to close the university

Current through all regulations passed and filed through July 1, 2024
Policy statement. In emergency circumstances and after
				declaration of a state of emergency as authorized by House Bill 1219 of the
				108th General Assembly, the president of the university may suspend all or part
				of the university operations. Such suspension may exceed four days only upon
				authorization of the board or, if a quorum cannot be consulted, the chairperson
				thereof.
Replaces: 3342-5-06
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-07 - University policy regarding archives

Current through all regulations passed and filed through July 1, 2024
Policy statement. Recognizing the importance of preserving materials
				documenting the history of the university, the university archives is
				designated as the official repository for such items. The university archives
				has two reasons for its existence, one practical and the other historical. The
				practical reason is that the university archives provides a safe, central
				repository for records that are no longer of immediate use to the office or
				organization that created them. The other reason is that many of these
				materials are of significant historical value and are vital to the
				documentation of the history of the university. Although the utilization of the
				records storage and retrieval services of the university archives is voluntary,
				all members of the university community are encouraged to deposit their
				noncurrent records in the university archives so that posterity can better
				understand our activities.
Replaces: 3342-5-07
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-08 - University policy regarding collection, retention, and dissemination of information about students

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In order
			 for the university to achieve its goal of providing for the optimal educational
			 development of its students, it may accumulate and maintain records concerning
			 their characteristics, activities and accomplishments.
(B)
								Policy operation.
			 In order to provide for and protect the privacy of its students, the university
			 will collect, retain and disseminate such information according to the
			 following principles:
(1)
									Students will have access to information about
			 themselves and its uses in university records.
(2)
									Procedures will
			 be established for a student to challenge and correct or amend an inaccurate
			 record.
(3)
									The university shall insure that student information is
			 not improperly disclosed or used for other than authorized purposes without the
			 student's consent, unless required by law.
(4)
									University
			 personnel who are custodians of data files containing sensitive information
			 shall take reasonable precautions to insure that student data are reliable and
			 not misused.
(5)
									Policy and procedures concerning collection, retention
			 and dissemination will be in compliance with state and federal
			 law.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-08.2 - Administrative policy regarding disclosure of social security numbers by students

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. First
			 begun in 1967, the university requires that all students having a social
			 security number disclose that number to the university. The student's social
			 security number becomes his or her student I.D. number which is the identifier
			 of the student used on most university records.
(B)
								Operational
			 procedure. The student's and the university's rights and responsibilities
			 concerning the student I.D. number are regulated by university policies and
			 rules
			 3342-5-08
			 and 3342-5-08.101 of the Administrative Code, governing collection, retention
			 and dissemination of information about students.
Replaces: 3342-5- 08.2
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-08.101 - Operational procedures and regulations regarding collection, retention, and dissemination of information about students

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In
			 compliance with the university policy regarding the collection, retention and
			 dissemination of information about students, the administrative policy
			 contained in this rule has been established.
(B)
								Enforcement.
(1)
									The enforcement of this policy will be the
			 responsibility of each major executive officer of the university and the
			 supervisor of any office which retains information about students. The Family
			 Educational Rights and Privacy Act of 1974, as amended, will guide the
			 application of this rule.
(2)
									The provost will be the custodian and major executive
			 officer of the university responsible for the implementation of this
			 policy.
(3)
									Recommendations for alterations or additions to this
			 policy may be made by appropriate student and faculty governing bodies to the
			 office of the vice president and dean for enrollment management and student
			 affairs. Questions of interpretation may also be directed to that office. The
			 registrar will assist the provost or designee in this
			 responsibility.
(4)
									The registrar is required to maintain an up to date
			 university records inventory of all personally identifiable student records.
			 The registrar is also required to review and approve all basic forms utilized
			 for any mandatory data collections.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-09.1 - Administrative policy regarding patents

Current through all regulations passed and filed through July 1, 2024
(A)
								Definitions. As
			 used in this statement of policy, the following terms have the meaning
			 indicated:
(1)
									Inventions. All discoveries, methods, uses, products or
			 combinations whether or not patented or patentable at any time under the
			 Federal Patent Act as now existing or hereafter amended or
			 supplemented.
(2)
									University personnel. Part-time and full-time (paid or
			 unpaid) faculty, staff, and student appointees of Kent state
			 university.
(3)
									Inventor(s). University personnel who have developed
			 inventions.
(4)
									Disclosure. A reporting of an invention or
			 creation.
(5)
									University funds and facilities. Funds and facilities
			 provided by governments, commercial, industrial or other public or private
			 organizations which are administered and controlled by the university shall be
			 considered to be funds and facilities provided by the
			 university.
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-10 - University policy regarding copyrights

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 In accordance with the custom established in institutions of higher learning,
			 the university has no interest in copyright ownership of works of employees and
			 students or in royalties therefrom except when the work is prepared under
			 contract with the university; when the work is created within the scope of
			 university employment; or when the work is created through a direct and
			 significant allocation of university resources to a specified project; in which
			 cases it is the property of the university, unless the university expressly
			 waives its rights thereto.
(B)
								Implementation.
			 The president shall promulgate policies and procedures implementing this
			 policy.
Replaces: 3342-5-10
Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-10.1 - Administrative policy regarding copyrights

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is
			 the policy of the university to encourage appropriate scholarly and creative
			 activity by faculty, staff and students. Foremost among these activities is the
			 production of works disseminating the results of academic research or scholarly
			 study.
(1)
									Authors of copyrightable works are free to register the
			 copyrights and publish these works as their own except where the work is a
			 "work made for hire."
(2)
									University resources are to be used solely for
			 university purposes and not for personal gain or personal commercial advantage,
			 nor for any other non-university purposes.