Ohio Administrative Code › Title 3701 - Department of Health - Administration and Director › Chapter 3701-18 - Training and Competency Evaluation Programs; Train the Trainer Programs › Section 3701-18-16 - Criteria for train-the-trainer approval and reapproval; approval period; and post approval requirements

Current through all regulations passed and filed through July 1, 2024
(A) The director or the director's designee
			 shall approve an application for approval or reapproval as a train-the-trainer
			 program if the applicant complies with the criteria, standards and requirements
			 for an approved TTT program established by sections
			 3721.30 and
			 3721.31 of the Revised Code and
			 by the applicable provisions of rules
			 3701-18-14
			 to
			 3701-18-21
			 of the Administrative Code.
(B)
			 The approval or reapproval of a TTT program issued under paragraph (A) of this
			 rule expires two years after the date of issuance.
(C) After receiving notice of approval or
			 reapproval from the director or the director's designee, an approved program
			 shall comply with all of the following requirements:
(1) The program shall maintain compliance
			 with the standards and criteria for approval and all other requirements of
			 sections 3721.30 and
			 3721.31 of the Revised Code and
			 this chapter.
(2) The program
			 shall notify the director or the director's designee of any proposed change in
			 the program administrator or faculty members, curriculum content change of more
			 than three hours, or any change in the site of the classroom instruction or
			 training skills practice portions of the program. This notification shall be
			 filed in writing with the director or the director's designee at least ten
			 business days prior to the planned implementation date for the proposed change.
			 All proposed changes must be approved by the director or the director's
			 designee prior to implementation.
(3) The program shall notify the director or
			 the director's designee in writing at least forty-five days before curtailing
			 or discontinuing training activities.
(a)
			 This notification shall include a statement of the approved program's plans for
			 disposition of records and a final report including the information required
			 under paragraphs (C)(1) to (C)(5) of rule
			 3701-18-15
			 of the Administrative Code. The director or the director's designee may request
			 that the program submit its records to the director or designee.
(b) The notification also shall include
			 documentation that the program has arranged for the current participants to be
			 permitted to complete their training at another approved program without
			 additional cost and that it has refunded all money collected for enrollment in
			 future classes.
(c) The director
			 or the director's designee may allow the notification required by this
			 paragraph to be filed not less than forty-five days before training ceases,
			 upon a finding that the program was unable to file sooner for reasons beyond
			 its control or that compliance with the forty-five day notice requirement will
			 cause unusual and unnecessary hardship.
(4) The program shall notify the director or
			 the director's designee of its scheduled programs as soon as possible prior to
			 conducting them.
(a) If a program's
			 curriculum contains subject matter in addition to the subject matter required
			 by rule
			 3701-18-21
			 of the Administrative Code, the program shall specify the times when the
			 required subject matter will be addressed.
(b) The notification shall include the
			 location at which the classroom instruction or training skills practice
			 portions of the program will be conducted.
(c) The program shall notify the director or
			 the director's designee immediately upon cancellation of any scheduled
			 training.
(5) The
			 program shall provide any additional information or documents pertinent to
			 operation of the program or compliance with this chapter to the director or the
			 director's designee upon request.
(6) The program shall permit the director or
			 the director's designee to have access to its staff, physical facilities,
			 classes and records.
(7) If the
			 program conducted a program during a given month, it shall submit to the
			 director or the director's designee, no later than the seventh day of the
			 following month, a report listing the name of each individual who successfully
			 completed or failed the approved program during the month for which the report
			 is made, as determined by the program in accordance with paragraph (E) of rule
			 3701-18-21
			 of the Administrative Code.
(8)
			 The program shall issue a document, on a form prescribed by the director or the
			 director's designee, to each participant who successfully completes the program
			 and shall provide the participant the original document. The document, at
			 minimum, shall contain the participant's name, the name of the program, the
			 program approval number assigned by the director or the director's designee,
			 and a statement that the participant successfully completed the program on a
			 specified date. A TTT program that provides instruction to individuals who are
			 seeking to meet the requirements of paragraph (B)(3)(a), (B)(3)(b), (B)(3)(c)
			 or (F)(2) of rule
			 3701-18-09
			 of the Administrative Code shall provide to each individual who successfully
			 completes the required instruction the original documentation evidencing the
			 successful completion.
(9) The
			 program shall comply with the Title VI of the Civil Rights Act of 1964, 78
			 Stat. 252 (1964),
			 42
			 U.S.C. 2000d, as amended (1986), section 504
			 of the Rehabilitation Act of 1973, 84 Stat. 394 (1973),
			 29 U.S.C.
			 794, as amended (2002), the Age
			 Discrimination Act of 1975, 89 Stat. 728 (1975),
			 42 U.S.C.
			 6101, as amended (2002), the Americans with
			 Disabilities Act, 104 Stat. 328 (1990),
			 42 U.S.C.
			 12101, as amended (1995), and any other
			 applicable nondiscrimination legislation.