Ohio Administrative Code › Title 3361:10 - University of Cincinnati › Chapter 3361:10-43 - Records › Section 3361:10-43-11 - Records: rights of privacy, general policy and procedure statement

Current through all regulations passed and filed through July 1, 2024
(A) The academic
			 record of a student is confidential. The university of Cincinnati
			 affords all the rights under the law to students and
			 will only disclose personally identifiable information and/or education records
			 in accordance with the "Family Educational Rights and Privacy Act () of 1974, as amended(FERPA).
(B)
								Pursuant to
			 FERPA,within the university of Cincinnati community, only those school
			 officials, individually or collectively, who have a legitimate
			 educational interest are
			 allowed access to student education records. Generally,
			 a school official has a legitimate educational interest if the official needs
			 to review an education record in order to fulfill the officials professional
			 responsibility.
								
								A
			 school official is an employee, agent or other person acting on behalf of the
			 university, which include: a person employed by the university in an
			 administrative, supervisory, academic, research, or support staff position; a
			 person or company with whom the university employees or officials; a person
			 serving on the board of trustees; or a student serving on an official
			 committee.
(C) In accordance
			 with FERPA, at its discretion, the institution
			 may provide items identified as "directory information" to third-party requests
			 without the student's prior consent. Directory
			 information is information contained in the education records of a student that
			 would not generally be considered harmful or an invasion of privacy if
			 disclosed. The office of the registrar, in consultation with the office of
			 general counsel, will provide notice as to the types of information it has
			 designated as "directory information" on its
			 website. Students may have 
			 directory information withheld from release to
			 third-party requests by notifying the university registrar pursuant
			 to procedures established by the office of the registrar
								. The
			 university will honor a student's requests for non-disclosure of directory
			 information until such times as the student rescinds the request by following
			 the procedures established by the office of the registrat.
(D)
								Students
			 have the right to inspect and review information
			 contained in their education records, to challenge the contents of their
			 education records, to have a hearing if the outcome of the challenge is
			 unsatisfactory, and to have explanatory statements included in their files if
			 they find the decisions of the hearing to be unacceptable. The
			 university registrar  has been designated
			 by the 
								university to coordinate the inspection and review
			 procedures for student education records. Students wishing to review their education
			 records must make a written requests to the office maintaining the records to be
			 reviewed, listing the records of interest.
			 The university will make covered education
			 records 
			 available within forty-five days of the request. The
			 university may provide
								Students 
								with copies of their
			 records, in accordance with
			 
								the appropriate
			 provisions of FERPA. The university will
			 make
								any
			 such copies  at the
			 students' expense at prevailing rates, which are available on
			 request.