reglab/statecodes huggingface dataset:
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.676 - APPRAISALS - VALUATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Legal and judiciary - real property
B.
Description:
Records related
				to appraisals for valuation, does not include tax valuations.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.677 - LAND AND EASEMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Legal and judiciary - real property
B.
Description:
Records related
				to property rights, exchanges, sale or acquisition of land including, but not
				limited to, easements.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.678 - RIGHT OF WAY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Legal and judiciary - real property
B.
Description:
Records related
				to property rights of way.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.679 - WATER RIGHTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Legal and judiciary - real property
B.
Description:
Records related
				to water rights and permits.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.700 - FOOD AND DRUG INFORMATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - agriculture
B.
Description:
Records related
				to food and drug information.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.701 - SURVEYS AND INSPECTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - agriculture
B.
Description:
Records related
				to agricultural surveys and inspections.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.702 - WEIGHTS AND MEASURES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - agriculture
B.
Description:
Records related
				to weights and measures.
C.
Retention:
destroy one year from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.706 - DISEASE MANAGEMENT - ANIMAL AND LIVESTOCK

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource
				management - animal and livestock
B.
Description:
Records related
				to the management and prevention of animal disease.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.707 - INSPECTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - animal and livestock
B.
Description:
Records related
				to animal and livestock inspections.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.708 - VETERINARIAN CLIENT/PATIENT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource
				management - animal and livestock.
B.
Description:
Veterinarian
				client/patient records.
C.
Retention:
destroy four years from date file closed.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.711 - CONSERVATION PLANS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - land and water
B.
Description:
Conservation
				plans and related records.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.712 - FOREST MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - land and water
B.
Description:
Records related
				to the management of forests.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.713 - LAND MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - land and water
B.
Description:
Records related
				to management of state trust land.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.715 - NATURAL RESOURCES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - land and water
B.
Description:
Records related
				to the management of natural resources not identified in other
				classifications.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.716 - WATER MANAGEMENT AND PLANNING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource
				management - land and water
B.
Description:
Records related to management of water including,
				but not limited to, planning.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.721 - FACILITIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - recreation
B.
Description:
Records related
				to the management of government parks, trails and facilities.
C.
Retention:
permanent,
				transfer to archives 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.722 - RECREATIONAL ACCESS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - recreation
B.
Description:
Records related
				to recreational access to government property and facilities.
C.
Retention:
destroy two years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.726 - FISH MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - wildlife
B.
Description:
Records related
				to the management of fish and aquatic animals.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.727 - GAME MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource management - wildlife
B.
Description:
Records related
				to the management of protected species including, but not limited to, hunter
				survey, tagging and harvest information; and not identified in other
				classifications.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.728 - GAME MANAGEMENT - HISTORICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Natural resource
				management - wildlife
B.
Description:
Records related to the management of protected species
				including, but not limited to, bighorn sheep, species transplant, importation,
				protected mammal and wildlife surveys.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.801 - CASE FILES - CHILD AND YOUTH SERVICES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - child and youth
B.
Description:
Child and
				social service case files including abuse or neglect cases not resulting in
				transfer of custody to the state.
C.
Retention:
destroy 19 years
				from date of birth
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.802 - CASE FILES - FOSTER CARE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - child and
				youth
B.
Description:
Records related to abuse or neglect cases resulting in transfer of
				custody to the state.
C.
Retention:
permanent, transfer to archives 25 years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.803 - CHILD SUPPORT SERVICES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - child and
				youth
B.
Description:
Records related to child support services.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.804 - FOSTER HOMES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - child and youth
B.
Description:
Records related
				to foster care homes.
C.
Retention:
permanent, transfer to archives 10 years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.805 - JUVENILE RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - child and
				youth
B.
Description:
Case files of at-risk or delinquent youth.
C.
Retention:
destroy 22 years
				from date of birth
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.811 - ASSISTANCE - EMPLOYMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - family and
				aging
B.
Description:
Records related to employment assistance.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.812 - ASSISTANCE - EMPLOYMENT (REFUGEE)

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - family and aging
B.
Description:
Records related
				to employment assistance for refugees.
C.
Retention:
permanent,
				transfer to archives 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.813 - ASSISTANCE - FINANCIAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - family and
				aging
B.
Description:
Records related to financial assistance.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.814 - ASSISTANCE - MEDICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - family and aging
B.
Description:
Records related
				to medical assistance.
C.
Retention:
destroy six years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.815 - ASSISTANCE - NUTRITION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - family and
				aging
B.
Description:
Records related to nutrition assistance including, but not limited to,
				case files, participation and authorizations.
C.
Retention:
destroy three
				years after date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.816 - CASE FILES - FAMILY AND AGING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - family and aging
B.
Description:
Family and
				aging services case files.
C.
Retention:
destroy six years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.821 - HAZARDOUS WASTE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - hazardous material
				management
B.
Description:
Records related to hazardous waste, materials and biohazards, including
				agency programs and response.
C.
Retention:
destroy 30 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.822 - RADIOACTIVE MATERIAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - hazardous material
				management
B.
Description:
Records related to the receipt, maintenance and disposal of radioactive
				material.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.823 - MATERIAL SAFETY DATA SHEETS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hazardous material management
B.
Description:
Records related
				to identifying hazardous materials and chemicals including, but not limited to,
				use and analyses.
C.
Retention:
destroy 30 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.826 - ANALYSIS - X-RAY AND CHEMICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Records related
				to the analysis of x-rays and chemicals.
C.
Retention:
destroy 12 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.827 - DISEASE MANAGEMENT - HOSPITAL AND MEDICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Records related
				to diseases including CDC reportable diseases.
C.
Retention:
destroy 80 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.828 - DRUGS AND CONTROLLED SUBSTANCES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Records related
				to drugs and controlled substances including, but not limited to, inventories
				and prescriptions.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.829 - INCIDENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - hospital and medical
B.
Description:
Records related
				to incidents including minor injury reports.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.830 - PATIENT MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - hospital and
				medical
B.
Description:
Records related to management of patients including, but not limited to,
				accounts and client files.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.831 - PATIENT RECORDS - ADULT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - hospital and
				medical
B.
Description:
Adult patient records.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.832 - PATIENT RECORDS - MINOR (&gt;=9 YEARS OF AGE)

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Patient records
				for minors nine years of age or over at date of last discharge.
C.
Retention:
destroy 10 years
				from date of last discharge
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.833 - PATIENT RECORDS - MINOR (&lt;=8 YEARS OF AGE)

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Patient records
				for minors eight years of age or under at date of last discharge.
C.
Retention:
destroy 19 years
				from date of birth
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.834 - PROGRAMS - HOSPITAL AND MEDICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - hospital and medical
B.
Description:
Records related
				to clinical and health programs.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.841 - CALIBRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - laboratory management
B.
Description:
Calibration
				logs and files.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.842 - CASE FILES - LABORATORY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - laboratory
				management
B.
Description:
Records related to laboratory analysis.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.843 - REPORTS - LABORATORY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - laboratory
				management
B.
Description:
Laboratory samples and reports.
C.
Retention:
destroy four
				years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.844 - FORENSIC AND TOXICOLOGY ANALYSIS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - laboratory management
B.
Description:
Records related
				to forensic or toxicology analysis.
C.
Retention:
destroy 10 years
				from date of final disposition of corresponding case
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.845 - FORENSIC ANALYSIS - MEDICAL INVESTIGATOR

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and
				social services - laboratory management
B.
Description:
Records related
				to forensic analysis conducted by the medical investigator.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.851 - BIRTHS AND DEATHS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public health and social services - vital records
B.
Description:
Records related
				to births and deaths.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.901 - COMPLAINTS AND INVESTIGATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - correctional institutions
B.
Description:
Records related
				to investigations including, but not limited to, shakedown, site or staff and
				search logs.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.902 - INMATE FILES - JAIL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional institutions
B.
Description:
Jail inmate
				files.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.903 - INMATE FILES - JUVENILE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional
				institutions
B.
Description:
Juvenile inmate files.
C.
Retention:
destroy 22 years from date of birth
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.904 - INMATE FILES - PENITENTIARY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional
				institutions
B.
Description:
Penitentiary inmate files.
C.
Retention:
permanent,
				transfer to archives 50 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.905 - INMATE MAIL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional institutions
B.
Description:
Records related
				to offenders mail including, but not limited to, unidentified foreign
				objects.
C.
Retention:
destroy five years from close of calendar year in which file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.906 - PAROLE AND PROBATION FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional
				institutions
B.
Description:
Parole and probation files.
C.
Retention:
permanent,
				transfer to archives 50 years from date probation or parole completed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.907 - PROGRAMS - CORRECTIONAL INSTITUTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - correctional institutions
B.
Description:
Records related
				to inmate programs including, but not limited to, medical and
				recreational.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.908 - SAFETY RECORDS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional
				institutions
B.
Description:
Safety records.
C.
Retention:
destroy five years from the close of the calendar year in
				which file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.909 - SECURITY AND ACCESS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional institutions
B.
Description:
Records related
				to security and access.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.910 - SURVEILLANCE- CORRECTIONAL INSTITUTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - correctional institutions
B.
Description:
Records related
				to surveillance including, but not limited to, radio, telephone and
				cameras.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.911 - UNIT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - correctional institutions
B.
Description:
Records related
				to unit files.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.916 - DISASTER FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - emergency and disaster
				management
B.
Description:
Records related to management and history of disasters.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.917 - EMERGENCY AND FIRE DRILLS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - emergency and disaster
				management
B.
Description:
Records related to emergency and fire drills.
C.
Retention:
destroy one year
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.918 - RESPONSE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - emergency and disaster management
B.
Description:
Records related
				to responses to a disaster or emergency situation including, but not limited
				to, communications with responding agencies, details of the activation and all
				documentation or issues relating to or arising from the disaster.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.919 - RESPONSE - NATIONAL GUARD

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - emergency and disaster
				management
B.
Description:
Records related to New Mexico national guard responses to a disaster or
				emergency situation including, but not limited to, communications with
				responding agencies, details of the activation and all documentation or issues
				relating to or arising from the disaster.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.926 - ACCIDENTS AND INCIDENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to accident reports and incidents.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.927 - ACCIDENTS AND INCIDENTS - FATALITY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - law enforcement
B.
Description:
Records related to accident reports and incidents
				involving fatalities.
C.
Retention:
destroy 25 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.929 - CASE FILES - LAW ENFORCEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Law enforcement
				case files.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.930 - CITATION MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to the management of citations, including, but not limited to, parking, traffic
				or game and fish violations; does not include DUI citations.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.931 - CITATION MANAGEMENT - DUI

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - law enforcement
B.
Description:
Records related to the management of DUI
				citations.
C.
Retention:
destroy 55 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.932 - CRIME REPORTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to the central repository for the reporting of crime.
C.
Retention:
destroy 99 years
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.933 - EVIDENCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records
				relating to the tracking and disposition of evidence.
C.
Retention:
destroy three
				years from the close of the fiscal year in which file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.934 - FINGERPRINT IDENTIFICATION - CRIMINAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - law enforcement
B.
Description:
Records related to criminal fingerprint
				identification.
C.
Retention:
destroy 99 years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.935 - FINGERPRINT IDENTIFICATION - NON-CRIMINAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - law enforcement
B.
Description:
Records related to non-criminal fingerprint
				identification.
C.
Retention:
destroy upon completion of report
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.936 - SEX OFFENDER REGISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to sex offender registration.
C.
Retention:
destroy 99 years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.937 - VICTIM NOTIFICATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to victim notification program files.
C.
Retention:
destroy one year
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.938 - SURVEILLANCE - LAW ENFORCEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - law enforcement
B.
Description:
Records related
				to surveillance not identified in other classifications.
C.
Retention:
destroy two years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.941 - FIRE FIGHTERS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - training management
B.
Description:
Records related
				to training for fire fighters including, but not limited to,
				certifications.
C.
Retention:
destroy 10 years from date individual is no longer
				certified
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.942 - FORESTRY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety services - training management
B.
Description:
Records related
				to training for forestry.
C.
Retention:
destroy 10 years from date individual is no longer
				certified
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.943 - LAW ENFORCEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Public safety
				services - training management
B.
Description:
Records related to training for law
				enforcement.
C.
Retention:
destroy 10 years from date individual is no longer certified
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.2 - SCOPE

Current through Register Vol. 35, No. 13, July 16, 2024
Local government including counties, municipalities and local
				  public bodies.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.3 - STATUTORY AUTHORITY

Current through Register Vol. 35, No. 13, July 16, 2024
Public Records Act, Section
				  14-3-18
				  NMSA 1978.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.5 - EFFECTIVE DATE

Current through Register Vol. 35, No. 13, July 16, 2024
November 30, 2015, unless a later date is cited at the end of
				  a section.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.6 - OBJECTIVE

Current through Register Vol. 35, No. 13, July 16, 2024
The administrator may advise and assist county and municipal
				  Officials in the formulation of programs for the disposition of public records
				  maintained in county and municipal offices.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
The following terms shall have the respective meanings
				  provided in this rule. Terms not defined in this rule which are defined in the
				  Public Records Act, Section
				  14-3-1 et
				  seq. NMSA 1978 shall have the respective meanings accorded such terms in the
				  act.
A.
"Agency"
means
				the administrative subdivision of a county or municipal government.
B.
"Archives"
means the
				permanent records of the state of New Mexico, which may include government and
				private collections of the Spanish, Mexican, territorial and statehood periods,
				assessed to have significant historical value to warrant their preservation by
				the state of New Mexico.
C.
"Disposition"
means final action that puts into effect the results
				of an appraisal decision for a series of records (i.e., transfer to archives or
				destruction).
D.
"Executive
				level"
means elected and appointed Officials, statutory agency heads and
				management personnel with decision making authority granted by the agency
				head.
E.
"File closed"
means the date the trigger event occurred, or, for electronic records,
				equivalent to the date last modified unless otherwise stated in
				retention.
F.
"Historical"
means records deemed to have archival value by the
				commission.
G.
"Non-record"
means extra copies of documents kept solely for
				convenience of reference, stocks of publications, transitory records, records
				not usually included within the scope of the Official records of an agency or
				government entity and library material intended only for reference or
				exhibition. The following specific types of materials are non-records:
				materials neither made nor received in pursuance of statutory requirements nor
				in connection with the functional responsibility of the officer or agency,
				extra copies of correspondence, preliminary drafts, blank forms, transmittal
				letters or forms that do not add information, sample letters and informational
				files.
H.
"Retention"
means the period of time during which records should be maintained by an
				organization because they are needed for operational, legal, fiscal, historical
				or other purposes.
I.
"Transitory"
means messages which serve to convey information of
				temporary importance in lieu of oral communication. Transitory messages are
				only required for a limited time to ensure the completion of a routine action
				or the preparation of a subsequent record. Transitory messages are not required
				to control, support or to document the operations of government.
J.
"Trigger event"
means the
				closing event of a record which begins the retention period.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.8 - ABBREVIATIONS AND ACRONYMS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"NMAC"
stands for New Mexico administrative code.
B.
"NMSA"
stands for New Mexico
				statutes annotated.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.9 - INSTRUCTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A. This guide
				identifies the types of records maintained by county and municipal governments
				and specifies a recommended period of time which records should be retained. A
				retention period may be stated in terms of months or years and is contingent
				upon the occurrence of a trigger event. Each record classification will be
				itemized by section number and title in the format listed below.
(1)
Category
-describes the
				hierarchy of the function
(2)
Description
-describes the function of the record series
(3)
Retention
-defines the
				length of time records should be kept before they are eligible for destruction
				or archival preservation
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 3 - LOCAL GOVERNMENT RECORDS MANAGEMENT GUIDANCE › Section 1.21.3.10 - RECORDS CLASSIFICATION

Current through Register Vol. 35, No. 13, July 16, 2024
For guidance on record classifications created solely by
				  local government refer to the
records retention and disposition
				  guide
. For guidance on all other record classifications, refer to
				  1.21.2 NMAC.