Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-1 - Policies In General › Section 3337-1-03 - Exceptions to or restrictions of university policies

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/01-003.html
(A)
								Purpose
The purpose of this policy is to
				provide uniform guidelines for allowing exceptions to, or further restrictions
				of, university policy.
(B)
								Exceptions
Exceptions to a university policy are
				allowable when unusual circumstances dictate that adherence to the policy is
				either impossible or prohibitively impractical. No exceptions will be granted
				that would violate federal, state, or local laws or regulations.
Exceptions must be granted by the
				policy initiator or successor, by someone to whom the initiator has formally
				delegated the authority, or by someone in the initiator's direct upward line of
				supervision. The phrase "initiator or successor" is used here to mean the
				person who would be the initiator if the policy in question were to be revised
				at the time an exception is sought or a restriction is set. Staff turnover or
				re-organization, for example, may create situations in which the person who was
				the initiator of the policy the last time that it was revised is no longer
				responsible for such issues.
University employees who violate
				university policy, without the receipt of an exception, may be subject to
				disciplinary action, up to and including termination.
(C)
								Restrictions
Individual department heads may set an
				internal, departmental policy that is more (but not less) restrictive than a
				university policy, when specific circumstances dictate. For example, policy
				41.121 does not place a dollar ceiling on legitimate business travel expenses
				for the individual business traveler. However, departmental budget or other
				concerns may suggest that such a ceiling is needed.
No restrictions will be issued that
				would violate the letter or spirit of any university policy, or that are in
				violation of federal, state, or local laws or regulations.
(D)
								Receiving an exception to policy
(1)
									Identify who is
			 authorized to grant an exception. Start with the policy initiator, who is
			 identified by name and job title in the initiated-by box, within the signature
			 block at the top of the policy. In the event that the initiator is no longer
			 employed at the university, or is otherwise no longer responsible for the
			 issues addressed in the policy, contact the appropriate department to determine
			 who is currently authorized to grant exceptions.
(2)
									Contact the
			 authorized person that you have identified. Cite the specific policy involved,
			 and explain all the circumstances that you believe justify the exception you
			 are requesting.
(3)
									If you receive the exception, make a note of the date,
			 the time, the name of the person authorizing the exception, and the specifics
			 of the exception. Confirmation of the authorization should be in writing, and
			 an electronic or paper copy should be kept in a safe place.
(4)
									If you do not
			 receive an exception to policy, then you must proceed according to policy,
			 despite the circumstances. In the event that you do not believe the denial was
			 appropriate, contact the authorizer's direct supervisor for further
			 discussion.