Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-3 - In General › Section 3339-3-21 - Reporting and addressing illegal activity and misconduct

Current through all regulations passed and filed through July 1, 2024
(A) General
Miami university is committed to conducting its affairs
				ethically and in accordance with federal and state laws and regulations, as
				well as university policy. Each member of the faculty and staff shares in this
				responsibility.
The university is committed to preventing and correcting
				violations of law and university policy. These violations most often result
				from lack of information, inadvertence, or mistake. On rare occasions
				violations are the result of deliberate misconduct. Illegal, unethical or
				otherwise inappropriate behavior in violation of Miami university's policies is
				not acceptable.
The university expects all faculty and staff to report any
				suspected criminal activity to law enforcement. If you suspect or have
				knowledge of criminal activity occurring on university property or involving
				university faculty, staff or students, call the Miami university police
				department at 513-529-2222 (in an emergency, please dial 911
				immediately).
Ohio law (section
				2921.22
				of the Revised Code) requires every person, who knows that a felony has been or
				is being committed, to report it to law enforcement. Failure to report may be a
				criminal offense.
Ohio's Collin's law (division (A) of section 2903.311 of the
				Revised Code) requires all university administrators, staff, faculty members,
				consultants, alumni and volunteers to report any knowledge of hazing to a law
				enforcement agency in which the victim of hazing resides or in which the hazing
				is occurring or has occurred. Failure to report is a criminal offense. If you
				have knowledge of hazing, you are required to report it to the office of
				community standards. The office of community standards, upon receipt of the
				report, will notify the appropriate law enforcement agency to comply with the
				law.
Ohio law (section
				2151.421
				of the Revised Code) further requires teachers, school administrators, speech
				pathologists, psychologists, doctors and others to report suspected child
				abuse. Suspected child abuse may be reported directly to the police, to Butler
				county children services at 1-800-325-2685, or at
http://www.bccsb.org/content/reportAbuse/reportAbusehome.cfm
.
This procedure has been developed to provide a process for
				good-faith reporting of violations of law or regulations or otherwise
				inappropriate behavior in violation of Miami university's policies.
(B) Internal reporting
Employees and students are expected to report good-faith
				concerns about illegal, unethical or otherwise inappropriate behavior in
				violation of Miami university's policies. Criminal activity occurring on
				university property or involving university faculty, staff, or students should
				be reported to the Miami university police department at 513-529-2222 (in an
				emergency, please dial 911). This includes hazing and sexual misconduct.
Employees are encouraged to immediately report their concerns
				about illegal, unethical or inappropriate behavior to their supervisors, the
				central office responsible for addressing these concerns (see chart in this
				policy), the appropriate vice president, or the president of the university.
				Students are encouraged to report their concerns to the dean of students, the
				vice president for student life, the central office responsible for addressing
				these concerns (see paragraph (F) of this rule) or the president of the
				university.
(C) Anonymous
			 reporting
Persons who do not feel comfortable making an internal report
				may make an anonymous report to the university's confidential reporting agent,
				ethicspoint, by calling the toll-free hotline (1-866-294-9544) or in writing at
http://www.ethicspoint.com
.
				Hotline calls are not recorded. Ethicspoint system is maintained on a secure
				third-party server and ip addresses are stripped from internet-based
				communications to ensure that anonymity is maintained. Do not report
				emergencies to ethicspoint.
In addition, the auditor of state maintains a system for the
				anonymous reporting of fraud. The fraud may be reported via a toll-free
				telephone number 866-fraudoh, the auditor of state's website-
www.auditor.state.oh.us
or by
				mail.
(D) Investigation and
			 resolution
All employees and students are expected to cooperate truthfully
				in the university's investigation of reports. Appropriate university officials
				will promptly address all concerns reported in good faith (see chart in this
				policy). All investigations will be conducted in accordance with the law and
				applicable university policy.
(E) Retaliation prohibited
The university will use its best efforts to protect those who,
				in good faith, report suspected illegal, unethical or otherwise inappropriate
				behavior in violation of Miami policies. No employee will suffer adverse
				employment action (retaliation) as a result of any of the following:
(1) Disclosure or reporting of suspected
			 illegal, unethical or otherwise inappropriate behavior in violation of Miami
			 policies; or
(2) Refusal to violate
			 or assist in violating an applicable federal or state law or regulation;
			 or
(3) Refusal to work or cause
			 others to work in conditions that would unreasonably threaten the health of
			 safety of the employee or others.
Any employee who believes he or she has been retaliated against
				in violation of this policy may file a written complaint with the office of the
				president. Following an investigation by the office of the president's
				designated investigative findings will be made by the president of the
				president's designated investigator. The report shall be provided to the
				complaining party and the chair of the board of trustees' finance and audit
				committee. If the report finds that the complainant has been retaliated
				against, the report will include any appropriate relief for the complainant.
				Appropriate disciplinary action, up to and including dismissal, will be taken
				against any individual who retaliates in violation of this policy.