Oklahoma Administrative Code › Title 210 - State Department of Education › Chapter 40 - Grants and Programs-In-Aid › Subchapter 67 - Small School Cooperative Grants › Section 210:40-67-2 - Solicitation and acceptance procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Following appropriation of state funds for small school cooperative grant
				programs, a notification letter will be sent to each school district
				superintendent or dependent district principal announcing the availability of
				application forms. These grants are to be awarded by the Oklahoma State Board
				of Education and administered by the Oklahoma State Department of
				Education
(b) The notification
				letter will clearly state those grant programs for which applications are being
				solicited and state the name and telephone number of the administrator of each
				program in the State Department of Education.
(c) Applications for the Small School
				Cooperative Grant program may be obtained by calling or writing the
				administrator of that program.
(d)
				For a cooperative application with more than one district participating, one
				district should be chosen by the cooperative to serve as the fiscal agent for
				the grant. The signatures of each of the school district superintendents or
				dependent district principals participating in the cooperative must appear on
				the application.
(e) For a
				cooperative with a higher education institution, the name and address of the
				institution as well as a contact person for that institution must be listed.
				The signature of the school district superintendent or dependent district
				principal must appear on the application.
(f) Grant application forms are to be
				completed and returned to the grant administrator approximately one month after
				applications are made available. A specific deadline date will be clearly
				stated in the application notification letter as well as the application form.
				The date will vary from year to year depending on the time the grant funds are
				appropriated by the Oklahoma State Legislature.
(g) The review and evaluation of the grant
				applications will take place within two weeks following the submission
				deadline. Each Small School Cooperative Grant application shall be reviewed,
				evaluated and scored by a committee of school administrators and educators
				selected by the State Superintendent of Public Instruction. The evaluation
				committee shall consist of nine public school administrators and educators from
				Oklahoma school districts. The committee shall consist of three superintendents
				or dependent district principals; three principals; and three classroom
				teachers. Each evaluation committee member shall possess knowledge and skills,
				based on experience, of math, science, foreign language, computer education
				and/or music. No evaluation committee member shall serve for more than two
				consecutive years. No committee member shall evaluate a grant application from
				his or her own district.
(h) After
				review and evaluation of the applications received, the grant administrator
				will recommend to the State Superintendent those applications which have been
				determined to be eligible for funding.
(i) The Oklahoma State Board of Education
				will make final grant awards approximately two weeks alter the submission
				deadline. Every effort will be made by the State Board to assure that grant
				awards are made before the beginning of the fall semester of the school year in
				which funds will be available.
(j)
				The Small School Cooperative Grant awards are not final until action has been
				taken by the Oklahoma State Board of Education.