Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 135 - Service Oklahoma › Subchapter 3 - Licensed Operators › Part 13 - PROVISIONS RELATED TO THE ISSUANCE OF DRIVER LICENSES AND IDENTIFICATION CARDS › Section 260:135-3-62 - Operational procedures

Current through Vol. 41, No. 20, July 1, 2024
(a) The driver
				  license computer, camera, printer, and other hardware, software, and supplies
				  (which may be referred to as document issuance equipment) used in the
				  production of driver licenses and identification cards shall be used solely for
				  the issuance of Oklahoma driver licenses or identification cards. Driver
				  licenses or identification cards shall be issued if the Service Oklahoma
				  location is open for business. If the Service Oklahoma location is unable to
				  issue licenses, the Licensed Operator shall immediately notify Service Oklahoma
				  to report why the Licensed Operator is not issuing licenses.
(b) At the close of business each day, the
				  Licensed Operator shall remove the "Security Laminate", PVC card stock, and
				  security key and lock them in a safe place and shall also destroy, by shredding
				  or burning, all used color print ribbon. In addition, all printer supplies,
				  DL10, and MVR consent forms shall be locked in a safe place. "To lock in a safe
				  place", as used in this Section, is defined as a burglar safe that cannot be
				  picked up and carried out. If the safe is less than 250 pounds, it shall be
				  anchored to a permanent fixture to prevent removal. The safe shall have a
				  combination lock, key lock, or both combination and key lock.
(c) Service Oklahoma will maintain a database
				  showing all current and past driver license or identification card issuance
				  employees at each Service Oklahoma location. All criminal history
				  investigations for each issuance employee will be stored in a Service Oklahoma
				  database.
(d) Licensed Operators
				  and their employees are prohibited from sharing driver license or
				  identification card issuance consumables from one Service Oklahoma location
				  with another Service Oklahoma location. Each Licensed Operator is responsible
				  for all consumables obtained by its Service Oklahoma location. Licensed
				  Operators shall maintain correct inventory levels in the Secure Inventory
				  Management System (SIMS).
(e) All
				  issuing employees must pass a limited criminal history background investigation
				  conducted by the Oklahoma Highway Patrol, Investigation Division, to be issued
				  a temporary personal access code and complete a state criminal history
				  background investigation conducted by the Oklahoma State Bureau of
				  Investigation and national FBI criminal history background investigation to be
				  issued a permanent personal access code. The Licensed Operator is responsible
				  for incurring the cost for any criminal history background investigation.
(1) Only persons who have been issued a
				  personal access code by Service Oklahoma shall be authorized to operate
				  document issuance equipment and issue or make changes to driver licenses or
				  identification cards.
(2) Personal
				  access codes shall not be assigned to anyone under the age of eighteen (18) or
				  to any employee whose driver license is suspended, revoked, cancelled, or
				  denied.
(3) Each application for a
				  personal access code shall be submitted by the Licensed Operator to Service
				  Oklahoma. A limited criminal history background investigation shall be
				  conducted by the Oklahoma Highway Patrol, Investigations Division, prior to the
				  issuance of a temporary personal access code. Service Oklahoma shall give
				  temporary approval to the applicant to issue driver licenses and identification
				  cards, pending an investigation of the applicant's complete national and state
				  criminal history background investigation. The Licensed Operator shall submit
				  the necessary criminal history background investigation requests within ten
				  (10) business days of the issuance of the temporary access code, and submit
				  proof of the request to Service Oklahoma within five (5) business days
				  thereafter.
(4) Service Oklahoma
				  shall cancel the access code to issue driver licenses or identification cards
				  upon determination the person's criminal history background investigation does
				  not warrant certification, based upon a misdemeanor conviction for larceny,
				  theft, fraud, perjury, or if the applicant is found to have made false
				  statements on the application within the ten (10) years immediately preceding
				  the application and/or any felony conviction.
(5) If no record of a conviction for the
				  specified misdemeanors in (e)(4) of this Section, or of a felony within limited
				  criminal history background investigation conducted by the Oklahoma Highway
				  Patrol, the temporarily approved applicant shall be issued a temporary access
				  code. Upon notification of the issuance of the temporary access code to the
				  Licensed Operator, the Licensed Operator shall submit to a national criminal
				  history background investigation, as defined by 74 O.S. § 150.9 of the
				  Oklahoma Statutes within ten (10) business days of said notification. If the
				  national criminal history background investigation is not completed within
				  ninety (90) days of the request for the national criminal history background
				  investigation, the temporary personal access code may be revoked.
(6) Service Oklahoma shall cancel the access
				  code to issue driver licenses or identification cards upon determination the
				  person's national criminal history background investigation does not warrant
				  certification, based upon a misdemeanor conviction for larceny, theft, fraud,
				  perjury, or if the applicant is found to have made false statements on an
				  application with the ten (10) years immediately preceding the application
				  and/or any felony conviction.
(7)
				  If no record of a conviction for the misdemeanors in (e)(4) of this Section or
				  of a felony conviction is found within the national criminal history background
				  investigation, the applicant shall be given a permanent access code number to
				  issue driver licenses and identification cards.
(8) If, during either the state criminal
				  history background investigation or the national criminal history background
				  investigation, it is discovered the applicant has pending charges that could
				  result in the applicant being convicted of a misdemeanor for larceny, theft,
				  fraud, or perjury or any felony, or if the applicant has a deferred sentence
				  for the misdemeanors listed in (e)(4) or any felony the temporary personal
				  access code shall be revoked pending the disposition of the court
				  proceedings.
(9) Personal access
				  codes shall be kept confidential by the employee and Licensed Operator.
				  Personal access codes shall be used only by the person to whom the code has
				  been assigned.
(10) A current
				  national criminal history background investigation shall be required if:
(A) an employee has any break in service and
				  the result of the previous state criminal history investigation on file with
				  Service Oklahoma for the employee is more than one (1) year old, or
(B) if the employee changes Service Oklahoma
				  locations and it has been more than one (1) year since the last national
				  criminal history background investigation was completed, or
(C) if a national criminal history background
				  investigation was not previously required of the employee.
(11) Service Oklahoma may, at its discretion,
				  require a current national criminal history background investigation of any
				  individual operating the driver license equipment. Such national criminal
				  history background investigation shall be at the Licensed Operator's
				  expense.
(12) The Licensed Operator
				  shall be responsible for training new employees. Service Oklahoma may offer
				  periodic training programs as needed.
(13) The Licensed Operator shall be
				  responsible for the conduct of its employees.