Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-02 - Definitions for procurement terms

Current through all regulations passed and filed through July 1, 2024
(A)
"
Bid
"
is
			 defined as a prospective vendor's sealed submission to the university,
			 including specifications of the product(s) (or construction project) to be
			 delivered, and the cost for which the prospective vendor would agree to deliver
			 it.
(B) "Proposal" is a prospective
			 vendor's description of the professional services it would provide in response
			 to the university's request (request for proposal), including supporting
			 information such as the prospective vendor's qualifications, previous
			 experience, the ways in which the proposed solution would satisfy the
			 university's needs, and (for services other than professional design for
			 construction) the proposed fee structure.
(C) "Competitive bidding" is the process of
			 obtaining sealed bids for contract award, either through adherence to the
			 process defined in Chapter 153 of the Revised Code (for public improvements),
			 or through the competitive bidding process set forth in rule
			 3344-65-16
			 of the Administrative Code.
(D)
			 "Competitive selection" is the process of selecting a service provider through
			 advertising and receipt of proposals. This is done either through adherence to
			 the process defined in Chapter 153 of the Revised Code (for public
			 improvements), or through the competitive selection process set forth in rule
			 3344-65-16
			 of the Administrative Code (invitation to bid)..
(E) "Request for quotation" is a formal
			 request to vendors for specific items or a small project. The format typically
			 covers defined item(s) to be purchased, number of items and per unit cost. A
			 request for quotation is similar to bid terms, but applicable to purchases
			 below bid threshold.
(F) "Request
			 for qualifications (RFQ)" is a formal request to vendors to submit their
			 qualifications for a particular service or project.
(G) "Minority business enterprise" (MBE) is a
			 for-profit company that has been in business for longer than one year and is at
			 least fifty-one per cent owned and controlled by a minority person(s) as
			 defined by the state of Ohio, certified by the equal opportunity coordinator of
			 the state of Ohio.
(H) "MagnusMart"
			 is the electronic purchasing system used by the university.
(I) "Purchaser" means an employee authorized
			 by their department to make purchases on the department's behalf.
(J) "Bid threshold" is the value of a
			 purchase above which a competitive bidding or competitive selection process is
			 required pursuant to rule
			 3344-65-16
			 of the Administrative Code. The bid threshold for goods,
								 supplies
			 and services is  forty-nine thousand, nine hundred
			 ninety-nine dollars.
(K)
			 "Responsive vendor" is a vendor whose solicited bid or proposal is in
			 substantial conformance with the conditions, requirements and specifications
			 detailed in the invitation to bid or request for proposal.
(L) "Responsible vendor" is a vendor
			 qualified on the basis that it has adequate resources to perform a contract; is
			 able to comply with associated legal or regulatory requirements; is able to
			 deliver according to the contract schedule; has a history of satisfactory
			 performance; has a good reputation regarding integrity; has or is able to
			 obtain necessary resources to fulfill the contract; and is otherwise eligible
			 and qualified to be awarded the contract.
(M) "Purchasing agent" is an employee in
			 purchasing services that assists in the selection and purchase of goods and
			 services by gathering information about products, prices and vendors. Also,
			 distributes invitations to bid and requests for proposals and receives
			 responses from vendors in the form of bids and proposals.
(N) "Vendor" is a person doing business with
			 the university or seeking to do business with the university.