reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 55 - Emergency Repatriation Program [Revoked] › Section 340:55-1-9 - Public affairs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 11 Ok Reg 2681,
				eff 6-13-94; Revoked at 23 Ok Reg 1019, eff
				6-1-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-2 - Legal base and availability of funds [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 103,
				eff 10-13-92 (emergency); Amended at 10 Ok Reg 2077, eff 5-27-93; Amended at 16
				Ok Reg 1947, eff 6-11-99; Amended at 23 Ok Reg 1022, eff
				6-1-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-3 - Refugee Resettlement Program (RRP)

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The RRP purpose is
			 to provide for effective refugee resettlement and to assist refugees to achieve
			 economic self-sufficiency as quickly as possible, per Section
			 400.1 of Title 45 of the Code of
			 Federal Regulations (45
			 C.F.R. §
									400.1.).
(b)
Legal basis and funding
			 availability.
The Refugee Act of 1980 (Public Law 96-212) provides
			 assistance to refugees, regardless of national origin, to be administered by
			 the states, with up to 100 percent reimbursement from federal funds. Provision
			 of RRP benefits is based on federal fund availability. If federal funding is
			 reduced or terminated, RRP benefits are reduced or terminated
			 accordingly.
(c)
Refugee
			 documentation.
A refugee applying for RRP must provide United States
			 Citizenship and Immigration Services (USCIS) documentation to verify the
			 person's refugee status. Acceptable documentation includes, but is not limited
			 to:
(1) Form I-94, Departure
			 Record;
(2) Form I-551, Legal
			 Permanent Resident Card;
(3) a
			 passport stamped with the classification status;
(4) a T-Visa; or
(5) a letter or order from USCIS or court
			 granting asylum.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-3 - Refugee Resettlement Program (RRP)

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The RRP purpose is
			 to provide for effective refugee resettlement and to assist them to achieve
			 economic self-sufficiency as quickly as possible, per Section 400.1 of Title 45
			 of the Code of Federal Regulations (45 C.F.R. §
									400.1.).
(b)
Legal basis and funding
			 availability.
The Refugee Act of 1980 [ Public Law 96-212 ] provides
			 assistance to refugees, regardless of national origin, to be administered by
			 the states, with up to 100 percent reimbursement from federal funds. Provision
			 of RRP benefits is based on federal fund availability. If federal funding is
			 reduced or terminated, RRP benefits are reduced or terminated
			 accordingly.
(c)
Refugee
			 documentation.
A refugee applying for RRP must provide documentation
			 issued by the United States Citizenship and Immigration Services (USCIS) to
			 verify his or her refugee status. Acceptable documentation includes, but is not
			 limited to:
(1) Form I-94, Departure
			 Record;
(2) Form I-551, Legal
			 Permanent Resident Card;
(3) a
			 passport stamped with the classification status;
(4) a T-Visa; or
(5) a letter or order from USCIS or court
			 granting asylum.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-4 - Exclusions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 103,
				eff 10-13-92 (emergency); Amended at 10 Ok Reg 2077, eff 5-27-93; Amended at 13
				Ok Reg 461, eff 11-14-95 (emergency); Amended at 13 Ok Reg 3007, eff 7-11-96;
				Amended at 16 Ok Reg 1947, eff 6-11-99; Revoked at 23 Ok Reg 1022, eff
				6-1-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-5 - Sponsorship [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 103,
				eff 10-13-92 (emergency); Amended at 10 Ok Reg 2077, eff 5-27-93; Amended at 16
				Ok Reg 1947, eff 6-11-99; Amended at 23 Ok Reg 1022, eff
				6-1-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-6 - Program eligibility and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Refugee Resettlement Program
			 components.
The federal Office of Refugee Resettlement provides funding
			 to states for time-limited cash and medical assistance and resettlement case
			 management and support services for new arrivals to the United States (U.S.)
			 who meet refugee status, per Oklahoma Administrative Code (OAC)
			 340:60-1-3.
(1) A contracted service provider is
			 responsible for providing resettlement case management and support services to
			 newly arriving refugees and asylees in Oklahoma.
(2) Oklahoma Human Services (OKDHS) is
			 responsible for determining financial eligibility for refugee medical benefits
			 (RMA), and a contracted provider determines financial eligibility for refugee
			 cash assistance (RCA) throughout Oklahoma. Refer to Appendix C-9, Refugee
			 Resettlement Program Benefit and Service Providers, to determine which
			 contracted provider serves a specific county.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-6 - Program eligibility and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Refugee Resettlement Program
			 components.
The federal Office of Refugee Resettlement (ORR) provides
			 funding to states for time-limited cash and medical assistance and resettlement
			 case management and support services for new arrivals to the United States
			 (U.S.) who meet refugee status, per Oklahoma Administrative Code (OAC)
			 340:60-1-3.
(1) A contracted service provider is
			 responsible for providing resettlement case management and support services to
			 newly-arriving refugees and asylees in Oklahoma.
(2) Oklahoma Human Services (OKDHS) is
			 responsible for determining financial eligibility for refugee medical benefits
			 (RMA), and a contracted provider determines financial eligibility for refugee
			 cash assistance (RCA) throughout Oklahoma. Refer to Appendix C-9, Refugee
			 Resettlement Program Benefit and Service Providers, to determine which
			 contracted provider serves a specific county.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 60 - Refugee Resettlement Program › Section 340:60-1-7 - Procedures [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 151,
				eff 6-25-92 (preemptive); Amended at 10 Ok Reg 103, eff 10-13-92 (emergency);
				Amended at 10 Ok Reg 2077, eff 5-27-93; Amended at 16 Ok Reg 1947, eff 6-11-99;
				Revoked at 23 Ok Reg 1022, eff 6-1-06
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 61 - Repatriation Program › Section 340:61-1-2 - Purpose, legal basis, and fund availability

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of this
			 Chapter is to describe the rules governing the Oklahoma Human Services (OKDHS)
			 Repatriation Program (RP).
(b)
Legal basis.
The legal basis of the United States (U.S.) RP was
			 established in 1935 by Section 1113 of Title XI of the Social Security Act
			 (Section 1113 of Title 42 of the United States Code) to provide temporary
			 assistance to U.S. citizens and their dependents who the U.S. Department of
			 State identifies as having returned, or been brought from a foreign country to
			 the U.S. because of destitution, illness, war, threat of war, or a similar
			 crisis, and are without available resources to meet their needs. The total
			 amount of temporary assistance provided under this Section must not exceed
			 $1,000,000 during any fiscal year except fiscal year 2010.
(c)
Program management and
			 funding.
The Department of Health and Human Services (DHHS), Office of
			 Human Services Emergency Preparedness and Response (OHSEPR) manages this
			 program. The RP is administered by the state in which the repatriated citizen
			 chooses to relocate, with up to 100 percent reimbursement claimed from federal
			 funds.
(d)
Non-emergency
			 repatriation.
Non-emergency repatriation for individuals and their
			 dependents is coordinated by OKDHS per agreement dated October 9, 1980 with the
			 DHHS Social Security Administration Office of Family Assistance.
Added at 30 Ok Reg 1356,
				eff 7-1-13
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 61 - Repatriation Program › Section 340:61-1-3 - Program eligibility and responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicant eligibility.
The
			 Office of Human Services Emergency Preparedness and Response (OHSEPR) or
			 contracted agency staff determines the repatriated individual's eligibility for
			 the Repatriation Program (RP). To determine RP eligibility, it is necessary to
			 assess the repatriate's available resources and to identify the services or
			 assistance the repatriate receives or is able to receive.
(1) Temporary assistance is not an
			 entitlement.
(2) The RP is
			 voluntary and the repatriate may refuse to accept services.
(3) The repatriate may be eligible for
			 temporary assistance for up to 90-calendar days from the date the repatriate
			 re-enters the United States (U.S.). The temporary assistance is considered a
			 loan and the repatriate must sign a repayment agreement before receiving the
			 assistance.
(4) Minors and adults
			 found not competent to make decisions are not obligated to sign a repayment
			 agreement.
(5) The repatriate is
			 not eligible for repatriation assistance when he or she has access to necessary
			 services or assistance through alternative resources.
(6) Certain temporary assistance may be
			 furnished after the 90-calendar day period ends when the:
(A) repatriate submits an extension request
			 with supporting documentation included prior to the end of the 90-calendar day
			 eligibility period; and
(B) OHSEPR
			 finds that the circumstances involved necessitate or justify furnishing such
			 assistance beyond the 90-calendar day limit.
(7) The repatriate must notify the
			 repatriation coordinator of address changes during the time period the
			 repatriation case is open. The repatriate is expected to continue to notify
			 OHSEPR of address changes after case closure until the repatriation loan is
			 paid in full.
(8) The repatriate's
			 case may be closed before the 90-calendar day period expires when the:
(A) repatriate's case contains an
			 unaccompanied child and the child enters foster care upon arrival in the U.S.
			 or is released to a parent or relative not requesting services;
(B) repatriate becomes self-sufficient and
			 has access to necessary benefits, housing, and other services and no longer
			 needs the temporary assistance;
(C)
			 OHSEPR discovers the repatriate has access to other income sources;
(D) repatriate dies upon arrival in the U.S.;
			 or
(E) repatriate, who was
			 destitute or without available resources in the foreign country, is able to
			 regain access to financial resources such as Social Security or Supplemental
			 Security Income benefits or is staying in a hospital or nursing facility.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 61 - Repatriation Program › Section 340:61-1-4 - Repatriation Program (RP) services provisions

Current through Vol. 41, No. 20, July 1, 2024
(a)
Temporary assistance.
The RP
			 defines temporary assistance as cash payments, medical care that includes
			 counseling, temporary or permanent housing, transportation, and other goods and
			 services necessary for the repatriate's health or welfare.
(1) All funds are issued as a loan that must
			 be repaid to the United States Government.
(2) The repatriate may request a waiver or
			 repayment deferral for funds expended on his or her behalf within 30- calendar
			 days of receiving a demand for payment letter from the Office of Human Services
			 Emergency Preparedness and Response (OHSEPR) or its contracted agency. The
			 letter advises the repatriate who to contact to request the waiver or repayment
			 deferral.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-3 - Case records

Current through Vol. 41, No. 20, July 1, 2024
The purposes and objectives of the Oklahoma Department of
				  Human Services (OKDHS) are carried out on a case-by-case basis. The decision on
				  each case must be based on facts, be free of error and prejudice, fair to the
				  person, and within the law and OKDHS policy. The case record is the means used
				  by OKDHS to document the factual basis for decisions.
Amended at 10 Ok Reg
				  1445, eff 4-26-93; Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 26 Ok Reg
				  1272, eff 6-1-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-4 - Narrative entries [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 10 Ok Reg
				  1445, eff 4-26-93
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-5 - Authorization to destroy numbered closed case records or information and referral only material

Current through Vol. 41, No. 20, July 1, 2024
(a)
Record
				destruction.
Quarterly, the Oklahoma Human Services (OKDHS) Records
				Management Coordinator sends an administrative memorandum authorizing county
				offices to pull cases that have been inactive for three years and send them to
				the OKDHS Supply Warehouse for destruction. Before sending the memorandum, the
				OKDHS Records Center receives destruction authorization from the State Records
				Administrator, per Section
				204
				of Title 67 of the Oklahoma Statutes (67 O.S. § 204), and notification
				from the appropriate federal agency that the audit for that year was
				completed.
(b)
Information
				and referral only destruction.
The county office may destroy Information
				and referral only material concerning a particular person when there has been
				no activity regarding the person for three calendar years. Special
				authorization from the OKDHS Records Management Coordinator is not required
				prior to destroying this material, per 67 O.S. § 211.
Amended at 9 Ok Reg
				  3561, eff 7-20-92 (emergency); Amended at 10 Ok Reg 1445, eff 4-26-93; Amended
				  at 10 Ok Reg 3473, eff 6-14-93 (emergency); Amended at 11 Ok Reg 1687, eff
				  5-12-94; Amended at 11 Ok Reg 4079, eff 6-21-94 through 7-14-95 (emergency);
				  Amended at 13 Ok Reg 353, eff 12-11-95; Amended at 18 Ok Reg 2096, eff 7-1-01;
				  Amended at 20 Ok Reg 2059, eff 7-1-03
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-6 - Authorization to destroy Information and Referral Only material [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
				  3561, eff 7-20-92 (emergency); Amended at 10 Ok Reg 1445, eff 4-26-93; Amended
				  at 18 Ok Reg 2096, eff 7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-7 - Appendices [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 2173,
				  eff 4-30-93 (emergency); Added at 10 Ok Reg 3977, eff 6-22-93 (emergency);
				  Added at 11 Ok Reg 1687, eff 5-12-94; Revoked at 14 Ok Reg 3112, eff 7-1-97
				  (emergency); Revoked at 15 Ok Reg 1644, eff
				  5-11-98
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 1 - General Provisions › Section 340:65-1-8 - Audit Responsibilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Audit
				requirements.
A non-federal entity that expends $750,000 or more in
				federal awards during a fiscal year must complete a single audit or a program
				specific audit, per Section
				7502(a)(1) and
				(a) (3)
				of Title 31 of the United States Code (31 U.S.C. §
										7502(a)(1) and
				(a)(3)) and Section
				200.501 of Title 2 of the Code of
				Federal Regulations.
(b)
Oklahoma Human Services (OKDHS) responsibilities.
When OKDHS
				operates as a federal award pass-through entity, per
				31 U.S.C. §
										7502(f)(2), OKDHS must:
(1) provide its federal award subrecipients
				with the federal requirements that govern the award's use and the program name
				and any identifying numbers from which such assistance is derived;
(2) supply the OKDHS Office of Inspector
				General with an updated list of all subrecipients quarterly;
(3) monitor the award's use through site
				visits, limited scope inspections, and other means;
(4) review the audits to ensure prompt and
				appropriate corrective action occurred with respect to audit findings;
				and
(5) require each subrecipient
				to allow any OKDHS independent auditor access to the subrecipient's records and
				financial statements.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-1 - Eligibility determination

Current through Vol. 41, No. 20, July 1, 2024
(a)
Eligibility determination.
The eligibility determination process
				includes the applicant filing a signed application, the worker certifying or
				denying benefits, and all subsequent activities required to receive continuous
				benefits. The applicant has the right and responsibility to participate in the
				eligibility determination process and is relied on as the first source of
				information.
(1) Someone acting on the
				applicant's behalf, such as an authorized representative or a person with
				power-of-attorney, may complete the application for all programs except for
				Temporary Assistance for Needy Families (TANF). The applicant must complete and
				sign a TANF application.
(2) For
				another person to apply on the applicant's behalf, the applicant must designate
				the person as the authorized representative on the signed application or the
				person must provide a completed Form 08MP008E, Authorized Representative
				Request, or a statement signed by the applicant giving the person permission to
				act on his or her behalf. The SoonerCare (Medicaid) programs allow others to
				apply for the applicant without a written designation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms when used in this Subchapter
				  shall have the following meanings, unless the context clearly indicates
				  otherwise:
"Applicant"
means a person who directly or
				  through a person acting responsibly on the applicant's behalf, requests a
				  formal eligibility determination for one or more programs administered by
				  Oklahoma Human Services (OKDHS) Adult and Family Services (AFS).
"Application process"
means the process by which
				  the applicant requests benefits, completes program requirements, and provides
				  necessary proof, and the worker determines eligibility. Any person who
				  fraudulently represents facts, acts without authority, or exceeds his or her
				  authority to perform a transaction may be prosecuted under all applicable
				  criminal and civil laws.
"Client"
means a person applying for or
				  receiving services, cash assistance, or other benefits.
"Date of application"
means:
(A) the Child Care Subsidy Program does not
				define the application date, per Oklahoma Administrative Code (OAC)
				340:40-3-1.
(i) "Request date" is the date the applicant
				requests subsidized child care benefits verbally or in writing.
(ii) "Certification date" is the date the
				applicant or the applicant's authorized representative completes the child care
				interview and provides all necessary verification to the OKDHS office,
				including the name of the child care provider the client chooses to use;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-2.1 - Counting days for providing proof, interview dates, and application time limits

Current through Vol. 41, No. 20, July 1, 2024
When counting days for providing proof, interview dates, and
				  application time limits, the worker does not count the first day in the time
				  period. The worker counts the last day in the time period unless Oklahoma Human
				  Services (OKDHS) is not open for business on that date. When OKDHS is not open
				  on the last day of the time period, the client has until the next business day
				  to comply with eligibility requirements.
(1)
Providing proof.
When proof
				is required to determine eligibility, the worker gives the client at least
				10-calendar days to provide it. The worker assists the client in obtaining
				necessary proof, when requested. The worker's assistance may range from
				explaining how or where to obtain proof to obtaining the proof when the client
				is unable to do so. The worker is not required to obtain proof for a client who
				is able, but unwilling to do so.
(2)
Interview date.
When the
				client must be interviewed, the worker sets the interview date based on program
				requirements. When the client applies for:
(A) Temporary Assistance for Needy Families
				or State Supplemental Payment and cannot be interviewed on the application
				date, the worker sets the interview date at least 10-calendar days in the
				future and sends Form 08AD092E, Client Contact and Information Request, to
				inform the client of the interview date and request any required proof;
(B) Supplemental Nutrition
				Assistance Program (SNAP) food benefits, the worker interviews the client on
				the application date when possible. When not possible, the worker sets the
				earliest possible interview date, allowing for sufficient mail delivery time,
				and sends Form 08AD091E, Interview Notice, or Form 08AD093E, Support Center
				Interview Notice, to inform the client of the interview date. When the client:
(i) appears eligible for expedited services,
				the worker completes the interview within seven-calendar days, per Oklahoma
				Administrative Code (OAC)
				340:50-3-2
				and
				340:50-11-4;
				or
(ii) does not appear eligible
				for expedited services, the worker schedules the interview no later than the
				20th calendar day from the application date.
(C) Child Care Subsidy benefits, the worker
				interviews the client on the request date, per OAC
				340:40-3-1,
				when possible, since the earliest approval date is the date the client
				completes the interview and provides all necessary proof. When the worker
				cannot reach the client by phone, the worker sets the earliest possible
				interview date, allowing for sufficient mail delivery time, and sends Form
				08AD092E to inform the client of the scheduled interview date and request any
				required proof.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-3 - Processes [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
				  3271, eff 7-15-91 (emergency); Amended at 9 Ok Reg 2815, eff 7-13-92; Amended
				  at 10 Ok Reg 1445, eff 4-26-93; Amended at 10 Ok Reg 2173, eff 4-30-93
				  (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended at 12 Ok Reg 229,
				  eff 11-1-94 through 7-14-95 (emergency); Amended at 13 Ok Reg 465, eff 9-1-95
				  (emergency); Amended at 13 Ok Reg 353, eff 12-11-95; Amended at 13 Ok Reg 2195,
				  eff 6-14-96; Amended at 15 Ok Reg 179, eff 11-1-97 (emergency); Amended at 15
				  Ok Reg 1644, eff 5-11-98; Revoked at 18 Ok Reg 2096, eff
				  7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-3.1 - Combined Application form [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg 229,
				  eff 10-14-94 (emergency); Added at 13 Ok Reg 959, eff 4-10-95 (emergency);
				  Added at 13 Ok Reg 469, eff 11-14-95 (emergency); Added at 13 Ok Reg 2195, eff
				  6-14-96; Revoked at 18 Ok Reg 2096, eff
				  7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-4 - Investigation of eligibility conditions and services planning

Current through Vol. 41, No. 20, July 1, 2024
The worker is responsible for collecting information
				  necessary to determine the client's benefit eligibility and address the
				  client's social services needs. When proof is necessary to determine
				  eligibility, the worker uses sources described in this Section.
(1)
Home visits.
Home visits are
				sometimes necessary for Adult and Family Services (AFS) staff to provide
				services and benefits and promote safety and stability for families. All home
				visits are planned and coordinated with the client.
(A) AFS staff makes home visits or other
				client contacts during normal work hours whenever possible. Home visits may be
				made outside of normal business hours when planned with the client and approved
				by appropriate supervisory personnel.
(B) The AFS worker makes a home visit when:
(i) he or she is unable to obtain necessary
				documentation from other sources;
(ii) a face-to-face interview is required and
				an office visit creates a hardship for the household;
(iii) a Temporary Assistance for Needy
				Families (TANF) benefit closes due to failure to cooperate, per Oklahoma
				Administrative Code (OAC)
				340:10-2-2;
(iv) it is the best method to complete or
				review the TANF employability plan;
(v) protective services are needed; or
(vi) the worker deems it necessary
				for another reason and the supervisor concurs.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-5 - Application process

Current through Vol. 41, No. 20, July 1, 2024
The worker certifies or denies applications received online
				  or in county offices within time limits specified in (1) of this
				  Section.
(1)
Application
				processing time limits.
Applications must be processed within program
				specific time limits. Refer to Oklahoma Administrative Code (OAC)
				340:65-3-2.1,
				when the time limit's last day occurs on a day Oklahoma Human Services (OKDHS)
				is not open for business. The time limits are:
(A) Temporary Assistance for Needy Families
				(TANF) - 30-calendar days;
(B)
				Title IV-E Foster Care - 30-calendar days;
(C) Supplemental Nutrition Assistance Program
				(SNAP) - 30-calendar days unless the household is eligible for expedited
				service. When the household is eligible for expedited service, the application
				must be completed within seven-calendar days, per OAC
				340:50-11-1;
(D) State Supplemental Payment (SSP) for
				persons:
(i) categorically related to Aid to
				the Aged - 30-calendar days; and
(ii) categorically related to Aid to the
				Blind or Disabled - 60-calendar days;
(E) SoonerCare (Medicaid) benefits for:
(i) persons categorically related to Aid to
				the Aged - 30-calendar days;
(ii)
				persons categorically related to Aid to the Blind or Disabled - 60-calendar
				days;
(iii) Optional Tuberculosis
				(TB) Coverage group - 45-calendar days; and
(iv) persons requesting long-term care
				services - 45-calendar days;
(F) TANF Emergency Assistance - five working
				days;
(G) Low Income Home Energy
				Assistance Program (LIHEAP), per OAC
				340:20-1-14:
(i) 60-calendar days of the application date
				for winter heating and summer cooling; or
(ii) no later than 18 hours of the
				application date for an Energy Crisis Assistance Program (ECAP) application
				involving a life-threatening medical situation or 48 hours for all other ECAP
				applications;
(H) Refugee
				Medical Assistance - 30-calendar days;
(I) Child Care subsidy benefits -
				two-business days from the date the interview is completed and required proof
				is provided or, when not provided, within 30-calendar days:
(J) Diversion Assistance - seven working
				days; and
(K) Family Violence
				Emergency Assistance - 30-calendar days.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-6 - Cash assistance payment procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Payment method choices.
The
				Oklahoma Department of Human Services (DHS) issues cash assistance benefits
				through a contractor on a debit card or by direct deposit. DHS initially issues
				the benefit on a debit card.
(1) After the
				first benefit issues, the recipient may continue to receive benefits by debit
				card or change the payment method to direct deposit.
(2) The recipient may switch between direct
				deposit and debit card as needed.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-6.1 - Electronic Benefits Transfer

Current through Vol. 41, No. 20, July 1, 2024
Food and child care benefits are delivered by a statewide
				  Electronic Benefits Transfer (EBT) system.
Added at 17 Ok Reg 2120,
				  eff 7-1-00; Amended at 17 Ok Reg 3599, eff 10-1-00 (emergency); Amended at 18
				  Ok Reg 1253, eff 5-11-01; Amended at 25 Ok Reg 958, eff
				  6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-7 - Application denial

Current through Vol. 41, No. 20, July 1, 2024
(a) When the
				applicant is unwilling to cooperate in establishing eligibility, or when
				eligibility cannot be established, the worker denies the application. A
				computer-generated denial notice is sent to the applicant or his or her
				representative except in the case of death.
(1) Refer to Oklahoma Administrative Code
				(OAC)
				340:65-3-2 for the
				definition of what constitutes an application for each program.
(2) Before denying an application with
				incomplete documentation, the worker must provide the applicant Form 08AD092E,
				Client Contact and Information Request, giving him or her at least 10-calendar
				days to provide the missing proof. When requested, the worker provides
				assistance in obtaining necessary proof. The worker's assistance may range from
				explaining how or where to obtain proof to the worker obtaining the proof when
				the client is unable to do so. The worker is not required to obtain proof for a
				client who is able, but unwilling to do so.
(3) When an applicant verbally asks to
				withdraw his or her application before the worker determines eligibility, the
				worker asks the applicant to put the withdrawal request in writing. The worker
				denies the application based on the reason given by the applicant.
(4) When the worker is unable to locate the
				applicant to complete the application, he or she denies the application.
(5) The applicant may request a
				fair hearing within the specified time of the notice when he or she disagrees
				with the action taken. Refer to OAC 340:2-5 for fair hearing procedures.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-8 - Continuing eligibility determination

Current through Vol. 41, No. 20, July 1, 2024
(a)
Continuing eligibility
				determination.
The worker determines continued eligibility at
				appropriate intervals, per (b) of this Section. The worker is responsible for:
(1) informing the recipient of his or her
				change reporting responsibilities, per Oklahoma Administrative Code (OAC)
				340:65-5-1, at each
				contact;
(2) contacting the
				recipient when possible changes are indicated to ensure continuing
				eligibility;
(3) synchronizing
				renewal dates for all benefits received by the household when possible;
				and
(4) determining continuing
				eligibility.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-9 - Variable conditions of eligibility

Current through Vol. 41, No. 20, July 1, 2024
The conditions of eligibility subject to change and review
				  are:
(1) income and
				resources;
(2) state
				residence;
(3) residence in a
				public institution;
(4) blindness
				and disability in State Supplemental Payment (SSP) and incapacity in Temporary
				Assistance for Needy Families (TANF) are based on continuous receipt of a
				disability payment from the Social Security Administration or decision of the
				Oklahoma Health Care Authority, Level of Care Evaluation Unit;
(5) concurrent receipt of
				assistance;
(6) age;
(7) living in the home of a relative for TANF
				per OAC
				340:10-9-1;
(8) school attendance for each minor child in
				TANF per OAC
				340:10-13-1;
(9) immunizations for each minor child
				receiving TANF per OAC
				340:10-14-1;
(10) deprivation of parental support for TANF
				per OAC
				340:10-10-1
				through
				340:10-10-7;
(11) participation in a TANF Work activity
				for TANF per OAC
				340:10-2-1
				through
				340:10-2-8;
(12) need for child care per OAC
				340:40-7-7
				and
				340:40-7-8;
(13) lawful status for
				non-citizens;
(14) household
				composition;
(15) pursuit of child
				support; and
(16) mandatory
				screening of adult parents or needy caretakers who apply for or receive TANF
				cash assistance for the illegal use of a controlled substance or substances per
				OAC
				340:10-4-1.
Amended at 10 Ok Reg 1445, eff 4-26-93; Amended at 15 Ok
					 Reg 179, eff 11-1-97 (emergency); Amended at 15 Ok Reg 1644, eff 5-11-98;
					 Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 28 Ok Reg 880, eff 6-1-11;
					 Amended at 30 Ok Reg 692, eff
					 6-1-13
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-10 - Procedure for periodic determination of eligibility [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
				  1445, eff 4-26-93; Amended at 10 Ok Reg 2173, eff 4-30-93 (emergency); Amended
				  at 11 Ok Reg 1687, eff 5-12-94; Amended at 13 Ok Reg 469, eff 11-14-95
				  (emergency); Amended at 13 Ok Reg 2195, eff 6-14-96; Amended at 14 Ok Reg 3112,
				  eff 7-1-97 through 7-14-98 (emergency)1; Amended at
				  16 Ok Reg 1019, eff 4-26-99; Revoked at 18 Ok Reg 2096, eff
				  7-1-01
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  amendatory action, the last effective permanent text is reinstated. Therefore,
				  on 7-15-98 (after the 7-14-98 expiration of this emergency action), the text of
				  340:65-3-10 reverted back to the permanent text that became effective 6-14-96,
				  as was last published in the 1996 Edition of the OAC, and remained as such
				  until amended by permanent action on
				  4-26-99.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-11 - Procedure for case changes - medical assistance and financial assistance [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
				  3271, eff 7-15-91 (emergency); Amended at 9 Ok Reg 2815, eff 7-13-92; Amended
				  at 10 Ok Reg 1445, eff 4-26-93; Revoked at 18 Ok Reg 2096, eff
				  7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-12 - Recording of redeterminations of eligibility - SSP and AFDC [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 18 Ok Reg
				  2096, eff 7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 3 - Eligibility for Benefits › Section 340:65-3-13 - Client's rights [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 9 Ok Reg 3561,
				  eff 7-20-92 (emergency); Added at 10 Ok Reg 1445, eff 4-26-93; Revoked at 18 Ok
				  Reg 2096, eff 7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-1 - Case changes

Current through Vol. 41, No. 20, July 1, 2024
(a)
Change
				  reporting requirement for Temporary Assistance for Needy Families (TANF), State
				  Supplemental Payment (SSP), and SoonerCare (Medicaid).
Recipients of
				  TANF, SSP, and SoonerCare (Medicaid) for the aged, blind, and disabled must
				  report any changes in circumstances that increases, reduces, or closes benefits
				  within 10-calendar days.
(1) The worker:
(A) gives the client 10-calendar days to
				  provide proof to verify the reported change
(B) acts on changes that increase, reduce, or
				  close benefits within 10-calendar days of the date the change is reported and
				  required proof is received, per (d) of this Section.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-2 - Change of cash benefits [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 3471, eff 7-31-91 (emergency); Amended at 9 Ok Reg 2747, eff 7-13-92; Amended
					 at 10 Ok Reg 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff
					 5-12-94; Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 26 Ok Reg 1272, eff
					 6-1-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-3 - Benefit suspension and resolution

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  State Supplemental Payment (SSP) and SoonerCare (Medicaid) benefits may be
				  suspended when the Social Security Administration (SSA) suspends the
				  recipient's Supplemental Security Income (SSI) until the SSI benefit is
				  reinstated or closed.
(b) Sooner
				  Care (Medicaid) may be suspended when:
(1)
				  SSA suspends the recipient's SSI until the SSI benefit is reinstated or
				  closed;
(2) the recipient is
				  incarcerated, for the duration of the incarceration period, per Oklahoma
				  Administrative Code (OAC) 317:35-6-45; or
(3) the Oklahoma Health Care Authority
				  initiates an administrative sanction until the sanction is removed, per OAC
				  317:35-13-7;
				  or
(4) Form 08TA018E, Continued
				  Medical Benefit Reply Form, is not received timely for households who are
				  eligible for a continued medical benefit (CMB) following a Temporary Assistance
				  for Needy Families benefit closure due to earnings. When the worker does not
				  reinstate CMB by the suspension month's advance notice deadline, per OKDHS
				  Appendix B-2, Deadlines for Case Actions, CMB automatically closes effective
				  the next month, per OAC
				  340:10-3-75.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-4 - Resolution of suspensions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-5 - Termination of benefit [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 1 - GENERAL PROVISIONS › Section 340:65-5-6 - Administrative action reconsideration

Current through Vol. 41, No. 20, July 1, 2024
(a)
Administrative action reconsideration.
An administrative action
				  reconsideration is required when Temporary Assistance for Needy Families (TANF)
				  or State Supplemental Payment (SSP) benefits are denied or closed in error or
				  the benefit amount received by the client was incorrect. The worker reconsiders
				  an administrative action when:
(1) computer
				  or procedure issues prevents timely action;
(2) policy and procedures were not
				  administered correctly; or
(3) new
				  or additional information is received that shows:
(A) the applicant is eligible for benefits
				  within 30-calendar days of the application denial date;
(B) the recipient is eligible for benefits
				  within 30-calendar days of the closure effective date; or
(C) recipient was underpaid.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-15

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 15 Ok Reg 758, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1644, eff
					 5-11-98; Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-16

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-17

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-18

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-19

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 15 Ok Reg 758, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1644, eff
					 5-11-98; Amended at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-20

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01; Amended at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 3 - PROCEDURES FOR HANDLING WARRANTS IN SPECIAL CIRCUMSTANCES [REVOKED] › Section 340:65-5-21 - Payment for Temporary Assistance for Needy Families (TANF) when the payee is no longer available to endorse the warrant [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 18 Ok Reg 2096, eff 7-1-01; Revoked at 25 Ok Reg 958, eff
					 6-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 5 - OVERPAYMENTS [Revoked] › Section 340:65-5-35 - Definition [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Revoked
					 at 20 Ok Reg 2059, eff 7-1-03
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 5 - OVERPAYMENTS [Revoked] › Section 340:65-5-36 - Inadvertent client error [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Revoked
					 at 20 Ok Reg 2059, eff 7-1-03
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 5 - OVERPAYMENTS [Revoked] › Section 340:65-5-37 - Willful misrepresentation [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Revoked
					 at 20 Ok Reg 2059, eff 7-1-03
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 65 - Public Assistance Procedures › Subchapter 5 - Procedures Relating to Case Changes › Part 5 - OVERPAYMENTS [Revoked] › Section 340:65-5-38 - Fraud [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 4465, eff 8-5-93 (emergency); Amended at 11 Ok Reg 1687, eff 5-12-94; Amended
					 at 14 Ok Reg 968, eff 2-1-97 (emergency); Amended at 14 Ok Reg 1369, eff
					 5-12-97; Amended at 15 Ok Reg 179, eff 11-1-97 (emergency); Amended at 15 Ok
					 Reg 1644, eff 5-11-98; Revoked at 20 Ok Reg 2059, eff
					 7-1-03