Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-7 - Policies on Treasurer and University Funds › Section 3342-7-04 - University policy regarding the authorization and award of capital construction projects

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Campus planning, construction, rehabilitation, renovation, maintenance, and
			 repair are continually underway across the university's eight-campus system. It
			 is critically important that proper procedures are followed to ensure that the
			 appropriate parties are aware of the projects and that the proper degree of
			 oversight is applied.
(B)
								Eligibility and scope. This policy applies to all
			 university properties and structures, including but not limited to. campuses,
			 satellite operations, all spaces leased directly by the university, all
			 buildings and grounds owned by the state of Ohio on behalf of Kent state
			 university and/or the Kent state university board of trustees.
(C)
								Implementation.
(1)
									All phases of the planning, design and construction for
			 new construction. maintenance, or renovation of university facilities,
			 including the selection and awarding of service and construction contracts is
			 the responsibility of the associate vice president for facilities planning and
			 operation, and shall comply with Ohio law and with the rules of the Ohio office
			 of the state architect and engineer.
(2)
									All proposed
			 projects for new construction, maintenance, or renovations with an estimated
			 total cost greater than
									one million dollar must be approved by
			 the university board of trustees prior to awarding any contracts or university
			 commitments.
(a)
										Only when it is determined that time is of the essence,
			 proposed projects for new construction, maintenance, or renovations with an
			 estimated cost at or below
										one million dollar that are later
			 determined, after final bids are received, to exceed
										one
			 million dollar may be jointly approved by the university president and
			 chairperson of the university board of trustees. Any projects approved in this
			 manner will be presented and discussed with the full board of trustees at the
			 next regularly scheduled meeting.
(3)
									Projects for new
			 construction, maintenance, or renovations with an estimated total cost greater
			 than
									 five hundred thousand dollars must be approved by the
			 university president prior to awarding any contracts or university
			 commitments.
(4)
									Projects for new construction, maintenance, or
			 renovations with an estimated total cost greater than
									one
			 hundred thousand dollars must be approved by the university vice president for
			 finance and administration prior to awarding any contracts or university
			 commitments.
(5)
									Projects for new construction, maintenance, or
			 renovations with an estimated total cost below  one hundred
			 thousand dollars may be approved by the associate vice president for facilities
			 planning and operation, without further approvals.
(6)
									All projects for
			 facilities construction or maintenance must be done with the approval of the
			 associate vice president for facilities planning and operation.
(7)
									For projects
			 subject to the approval by the board of trustees, site analysis and pre-design
			 services totaling
									one hundred seventy-five thousand dollars or less may be
			 undertaken with the approval of the vice president for finance and
			 administration.