Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 30 - Voluntary Payroll Deduction Rules › Subchapter 1 - General Provisions › Section 260:30-1-7 - Filing and inspection of documents

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Requests for declaratory rulings, applications for administrative actions,
				complaints or other communications regarding any matter relevant Section 34.70
				must be directed to the Administrator, Human Capital Management Division of the
				Office of Management and Enterprise Services, 2101 N. Lincoln Blvd., Oklahoma
				City, OK 73105-4904; telephone (405) 521-2177.
(b) Except as provided elsewhere by the rules
				in this Chapter, no particular form is required. Requests for blank forms and
				general information may be directed to the Human Capital Management Division of
				the Office of Management and Enterprise Services, Attention: Financial
				Management Services, at the same address and telephone number.
(c) A document that is required to be filed
				may be sent by mail or hand-delivered within the time limit, if any, for such
				filing. The date on which it is received at the Human Capital Management
				Division of the Office of Management and Enterprise Services shall be deemed to
				be the date of filing. The document must be signed by the party to the action,
				by a duly authorized representative of the party, or by the party's attorney;
				provided, however, an application by a credit union, bank, savings association,
				employee association, or educational employee organization for approval or
				renewal of payroll deduction status must be signed by an officer of the
				organization. The signature of the person signing the document constitutes a
				certification that such person has read the document and has personal knowledge
				of the facts set forth therein; that every statement contained in the
				instrument is true and correct and no such statements are misleading; and that
				the document is not interposed for delay. If any document submitted is not
				signed or is signed with intent to defeat the purposes of the rules in this
				Chapter, it may be stricken as sham and false and the Administrator may proceed
				as though the document had not been served or filed.
(d) If a party has designated an attorney to
				represent it, the Administrator shall communicate with the party through the
				attorney, and consider that the attorney can act for and bind the
				party.
(e) A document a party has
				filed may be amended, upon the party's written request and in the discretion of
				the Administrator, at any time prior to final action. If amended, the document
				shall be effective as of the date of the original filing.
(f) If a document that has been filed is not
				in substantial conformity with the applicable rules as to the contents thereof
				or is otherwise insufficient, the Administrator, on his own initiative or upon
				request of a party, may strike or dismiss such document, or require its
				amendment.
(g) All documents filed
				with the Administrator shall be retained in the files of the Human Capital
				Management Division of the Office of Management and Enterprise Services in
				accordance with the Records Management Act, Section
				201
				through
				216 of Title
				67 of the Statutes. The Administrator may permit the withdrawal of original
				documents upon submission of properly authenticated copies to replace such
				documents.
(h) Any document
				submitted to the Administrator with respect to a matter under Section 34.70 and
				that is not exempt from public disclosure; any form that may be adopted by the
				Administrator; all rules, written statements of policy or interpretation; and
				all final orders, decisions and opinions formulated or used by the
				Administrator are available for public inspection.