Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-130 - Employee assistance program

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-130.html
(A)
								Overview
This policy provides a service designed
				to assist faculty and staff in solving a wide range of issues that may or may
				not be directly related to their job functions, but may have an effect on the
				individual's job performance. Such issues are often termed "work" or "life"
				issues. This policy in no way is intended to replace appropriate intervention
				policies or procedures.
Ohio university will make available to
				employees and their family members an employee assistance program (EAP) via a
				third party vendor. All non-student university employees and their family
				members will have access to the EAP. Use of the EAP is voluntary.
The EAP will provide access to or
				referrals to counseling services, educational information, or other solutions
				to work or life issues. Issues can include: family or personal relationship
				issues; stress related to work or major life events (marriage, divorce, death,
				accidents, etc.); substance abuse; financial concerns; legal concerns; other
				mental health issues; etc.
Use of the EAP by specific employees
				will remain confidential. Information regarding specific use by employees will
				be held by the third party vendor and remain confidential according to the
				Health Insurance Portability and Accountability Act (HIPAA) privacy rules and
				any other related regulatory guidelines. Information that is not subject to
				privacy laws may be subject to public record law.
The availability of the EAP and its
				resources will be communicated periodically to employees and supervisors and
				the families of employees.
Supervisors and co-workers may be
				encouraged to refer employees to the EAP for assistance or information
				regarding work or life issues.
However, if a supervisor or co-worker
				believes a work or life issue is impacting the performance of an employee to a
				point where more severe intervention may be necessary, the supervisor should
				contact the employee and labor relations area in university human resources for
				guidance regarding potential intervention and the potential use of or referral
				to the EAP.
(B)
								Process
University human resources (UHR) will
				periodically place out for bid a contract for a third party vendor to provide
				EAP services to employees and their family members.
Upon award of the contract, UHR will
				communicate the availability of the EAP to employees and their family members.
				UHR will work with the EAP vendor to furnish reports for the university
				regarding the frequency of use by employees and family members, and the types
				of issues involved. UHR will partner with the EAP to provide educational pieces
				or solutions to issues that may become prevalent. For example, if the EAP
				reports a high volume of contact regarding elder care issues, the UHR and the
				EAP may decide to provide programs or services dedicated to elder care issues
				or collaborate with existing campus or community programs regarding the
				issue.
Supervisors and co-workers are
				encouraged to refer fellow employees to the EAP for assistance with work or
				life issues. However, as stated in part (A) of this policy, if a supervisor or
				co-worker believes a work or life issue is impacting the performance of an
				employee to a point where more severe intervention may be necessary, the
				supervisor or co-worker should contact the employee and labor relations area in
				university human resources for guidance regarding the appropriate processes or
				use of or referral to the EAP.
The following policies should be
				consulted as appropriate:
(1)
									Policy 41.133.
(2)
									Policy
			 41.135.
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/41-130.html