Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-48 - Adoption › Section 5101:2-48-22 - Adoptive family case record

Current through all regulations passed and filed through July 1, 2024
(A) The public children services agency
			 (PCSA), private child placing agency (PCPA) or private noncustodial agency
			 (PNA) shall prepare and maintain adoptive family case records at the time that
			 a JFS 01691 "Application for Child Placement" is received.
(B) Each adoptive family case record, as
			 applicable to the involvement of the PCSA, PCPA or PNA, shall contain, but not
			 be limited to:
(1) The JFS 01691.
(2) Case notes and dictation concerning
			 adoption services.
(3) A copy of
			 the homestudy report, updated homestudy reports and all documents completed,
			 identified in or collected pursuant to Chapter 5101:2-48 of the Administrative
			 Code; as applicable.
(4) A copy of
			 the JFS 01530, "Multiple Children/Large Family Assessment," if
			 applicable.
(5) A copy of all
			 documentation relating to falsification of an adoptive applicant or homestudy
			 if any document submitted during the homestudy process has been determined to
			 be falsified.
(6) A copy of the
			 denial or approval notification sent to the applicant regarding the adoptive
			 homestudy, updates, or amendments as required by Chapter 5101:2-48 of the
			 Administrative Code.
(7) If
			 applicable, a copy of the documentation explaining the circumstances of any
			 delay in the commencement of the adoptive homestudy beyond the thirty day
			 requirement in rule
			 5101:2-48-12
			 of the Administrative Code.
(8) If
			 applicable, a copy of the documentation explaining the circumstances of any
			 delay in the completion of the adoptive homestudy beyond the one hundred eighty
			 day requirement in rule
			 5101:2-48-12
			 of the Administrative Code.
(9) A
			 signed copy of the child study inventory prepared pursuant to rule
			 5101:2-48-21
			 of the Administrative Code.
(10)
			 Documentation of information provided to the adoptive family pursuant to rule
			 5101:2-48-15
			 of the Administrative Code and the adoptive family's receipt of the
			 information.
(11) A copy of the JFS
			 01654 "Adoptive Placement Agreement."
(12) A copy of the child's case plan prepared
			 pursuant to rule
			 5101:2-38-05
			 of the Administrative Code or rule
			 5101:2-38-07
			 of the Administrative Code, as appropriate.
(13) A copy of the JFS 01699 "Prefinalization
			 Adoption Assessment Report" prepared in accordance with rule
			 5101:2-48-17
			 of the Administrative Code.
(14)
			 Documentation regarding the activities surrounding the removal of the child
			 from the adoptive placement, if applicable.
(15) Documentation regarding any agency
			 review.
(16) Documentation
			 constituting or referring to a complaint or grievance by the family, if
			 applicable.
(17) Documentation of
			 verbal comments, verbatim, or a detailed description of any other indication
			 made by a prospective adoptive family member living in the household or any
			 other person living in the household, reflecting a negative perspective
			 regarding the race, color or national origin of a child for whom the
			 prospective adoptive family has expressed an interest in adopting. The
			 documentation shall indicate whether those comments were made before or after
			 completion of the cultural diversity training which is required for all
			 prospective adoptive applicants, if applicable.
(18) Documentation regarding any adoption
			 subsidy application and/or agreement.
(19) Documentation of education and training
			 activities attended by the adoptive applicant/family.
(20) A copy of the JFS 01689, "Documentation
			 of the Placement Decision Making Process."
(21) A copy of the JFS 01609 "Family
			 Permanency Planning Data Summary."
(22) A copy of the JFS 01688 "Individualized
			 Child Assessment" and any report(s) submitted by the licensed professional
			 associated with the JFS 01688, if applicable pursuant to rule
			 5101:2-48-13
			 of the Administrative Code.
(23) A
			 copy of the JFS 01690 "Documentation of the Pre-adoptive Staffing and
			 Updates."
(24) A copy of the
			 notification letter to the local PCSA or documentation of the
			 contact related to the initiation of an adoption
			 homestudy, as well as any response received from the PCSA.
(25) A copy of the notification letter to the
			 local PCSA related to the impending placement of an adoptive child.