North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 70 - CHILDREN'S SERVICES › Subchapter I - MINIMUM LICENSING STANDARDS FOR RESIDENTIAL CHILD-CARE › Section .0400 - PERSONNEL › Section 70I .0403 - PERSONNEL FILE

Current through Register Vol. 39, No. 2, July 15, 2024
A residential child-care facility shall maintain a
					 personnel file for each employee (full-time, part-time and contracted) which
					 includes the following:
(1) application
				  for employment including the record of previous employment;
(2) documentation of at least three
				  references;
(3) applicable position
				  specific credentials or certifications (prior to employment certified college
				  transcripts shall be obtained for positions requiring college
				  degrees);
(4) medical information
				  required for each staff by licensure standards (initial and biennial medical
				  examinations, initial TB test and medical history form);
(5) signed statement indicating the
				  employee's understanding of and willingness to comply with confidentiality
				  agreement requirements;
(6) signed
				  statement that the employee has no criminal convictions that would adversely
				  affect his or her capacity and ability to provide care, safety and security for
				  the children in residence;
(7)
				  criminal record checks certified by the Clerk of Superior Court;
(8) results of the search of the North
				  Carolina Sex Offender and Public Protection Registry;
(9) results of the search of the North
				  Carolina Health Care Personnel Registry (pursuant to
				  G.S.
				  131E-256);
(10) results of the search of the Responsible
				  Individuals List as defined in
				  10A NCAC
				  70A .0102 which indicates the employee has
				  not had child protective services involvement resulting in a substantiation of
				  child abuse or serious neglect;
(11) a signed statement that the employee has
				  not abused or neglected a child or has been a respondent in a juvenile court
				  proceeding that resulted in the removal of a child or has had child protective
				  services involvement that resulted in the removal of a child;
(12) signed statement that the employee has
				  not abused, neglected or exploited a disabled adult;
(13) signed statement that the employee has
				  not been a domestic violence perpetrator;
(14) record of completed
				  orientation;
(15) log of
				  training;
(16) written approval
				  letter from executive director or his or her designee authorizing employee to
				  administer physical restraint holds, if applicable;
(17) annual performance
				  evaluations;
(18) documentation of
				  disciplinary actions;
(19)
				  documentation of grievances filed;
(20) employee's starting and termination
				  dates;
(21) reason for
				  termination;
(22) signed and dated
				  release or notation of employee's waiver of release for future employment
				  references; and
(23) documentation
				  of a driving record check, if applicable.
Authority
					 G.S.
					 131D-10.5;
					 131D-10.6;
					 143B-153;
Eff. July
					 1, 1999 (See S.L. 1999, c.237, s. 11.30);
Amended Eff. October 1,
					 2008;
Pursuant to
					 G.S.
					 150B-21.3A, rule is necessary without
					 substantive public interest Eff. April 5,
					 2016.