reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-14 - PASARR tracking system [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-14 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-15 - PASARR appeals process [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-15 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-16 - Determination of continued medical eligibility for care in a nursing facility [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-16 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-17 - Change in level of long-term medical care [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-17 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-18 - General financial eligibility requirements for NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-18 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-19 - Determining financial eligibility of categorically needy individuals [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-19 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-20 - Determining financial eligibility for care in NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-20 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-21 - Certification for NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-21 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-22 - Redetermination of eligibility for NF care [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-22 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-23 - Case transfer between categories [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-23 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-24 - Case changes [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-24 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-25 - Payment to NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-25 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-26 - Billing procedures for NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-26 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-27 - Management of client's funds while receiving care in NF [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-27 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-28 - Disclosure of information on health care providers and contractors [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-28 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-29 - Referral for social services [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-29 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 35 - Medical Assistance for Adults and Children [Revoked] › Subchapter 19 - Nursing Facility Services [Expired] › Section 340:35-19-30 - Special procedures for release of adults in mental health hospitals to Nursing Facilities [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg 4041,
				  eff 6-21-94 through 7-14-95
				  (emergency)1
1This emergency action expired
				  without being superseded by a permanent action. Upon expiration of an emergency
				  action enacting a new Section, the Section is no longer effective. Therefore,
				  on 7-15-95 (after the 7-14-95 expiration of the emergency action), Section
				  340:35-19-30 was no longer effective. For the official text of the emergency
				  rule that was in effect from 6-21-94 through 7-14-95, see 11 Ok Reg
				  4041.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-1 - Purpose, legal basis, and State Plan

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of this
				Chapter is to describe the rules governing the Oklahoma Human Services (OKDHS)
				Child Care Subsidy Program.
(b)
Legal basis.
The legal basis for the Child Care Subsidy Program is
				granted under the Personal Responsibility and Work Opportunity Reconciliation
				Act of 1996, Public Law (P.L.) 104-193, the Child Care and Development Block
				Grant Act of 2014,
				P.L.
				113-186, the Balanced Budget Act of 1997,
				P.
				L. 105-33, and Parts 98 and 99 of Title 45 of the
				Code of Federal Regulations. The Child Care Subsidy Program also receives
				funding from Title XX of the Social Security Act.
(c)
State Plan.
OKDHS
				administers the Child Care Subsidy State Plan. OKDHS Child Care Services is
				responsible for directly administering and implementing all programs funded by
				the Child Care and Development Fund in collaboration with Adult and Family
				Services, Financial Services, and the Office of the Inspector General.
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff
				  5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-2 - Legal basis and authority [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff
				  5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-3 - State Plan for the Child Care Subsidy Program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff 5-11-01;
				  Amended at 21 Ok Reg 1358, eff 7-1-04
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-4 - Complaints and information disclosure

Current through Vol. 41, No. 20, July 1, 2024
(a)
Complaints.
All household
				complaints or complaints made by others on a household's behalf about program
				rules application are handled, per Oklahoma Administrative Code (OAC) 340:2-5,
				which describes hearing procedures. The Oklahoma Human Services (OKDHS) Office
				of the Inspector General, Investigations Unit investigates alleged program
				abuses using procedures, per OAC 340:2-7. Complaints alleging lack of adequate
				child care by a child care provider are referred to the local licensing
				representative responsible for the facility in question.
(b)
Information disclosure.
The
				use or disclosure of information concerning applicants or recipients of Child
				Care Subsidy program benefits is restricted to purposes directly connected with
				program administration, per federal and state laws and OKDHS rules and
				regulations.
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff
				  5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-5 - Disclosure of information [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff 6-1-00; Amended at 17 Ok
				  Reg 3583, eff 10-1-00 (emergency); Amended at 18 Ok Reg 1236, eff
				  5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 1 - General Provisions › Section 340:40-1-6 - Philosophy and goals of the child care program

Current through Vol. 41, No. 20, July 1, 2024
(a)
Strengthen the family and promote
				early childhood development.
Subsidized child care is a benefit provided
				for children as a means to strengthen the family and promote early childhood
				development. Providing safe and affordable child care benefits for low income
				families:
(1) enables parents or caretakers
				to participate in employment, training, or education- related activities to
				become more self-supporting;
(2)
				promotes early childhood development and school readiness through rules that
				support continuity of care and stability of child care placement; and
(3) helps prevent neglect, abuse,
				or exploitation of children in certain critical situations.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 3 - Initial Application › Section 340:40-3-1 - Application process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Application process.
The application process for subsidized child
				care benefits begins with a request for benefits and ends with an eligibility
				determination. Application approval is subject to available funding. Subsidized
				child care benefits are synchronized with the applicant's food benefits or
				SoonerCare (Medicaid) benefits, per Oklahoma Administrative Code (OAC)
				340:40-9-1(f).
				Child Welfare Services or Adult and Family Services (AFS) staff processes the
				application.
(1)
When an application is
				required.
An application is required when:
(A) an applicant initially applies for
				subsidized child care benefits. Refer to (c)(2) of this Section when an
				application is denied;
(B) the
				client's subsidized child care benefits are closed for more than 30-calendar
				days;
(C) the payee for the
				subsidized child care benefits changes; or
(D) the family income was not considered, per
				OAC 340:40-7-12(6),
				and one or more of the affected adopted children turns 6 years of age, unless
				the child can be added to an open income eligible case, per OAC
				340:40-9-2(d).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 5 - Child Care Plan › Section 340:40-5-1 - Child care plan

Current through Vol. 41, No. 20, July 1, 2024
Providing child care is part of an overall service plan
				  designed to help eligible parents or caretakers to achieve their maximum
				  self-support potential. Quality child care services ensure that eligible
				  parents or caretakers have access to adequate care that affords their children
				  developmental and learning experiences while they are engaged in self-support
				  activities. The child care plan consists of many components that link to form a
				  goal-directed child care plan as described in (1) through (11) of this
				  Section.
(1)
Child
				characteristics.
The worker gathers information about the child who
				needs child care, including his or her name, age, grade level, and if the child
				has a disability.
(2)
Need
				for child care.
The worker determines if the parent or caretaker meets a
				need factor, per Oklahoma Administrative Code (OAC)
				340:40-7-7
				and
				340:40-7-8.
(3)
Plan hours.
To document the
				need factor, the worker gathers information from the parent or caretaker about
				the days and hours he or she qualifies for child care, including travel time.
(A) When there are two parents or caretakers
				in the home, the worker only approves subsidized child care benefits when both
				parents or caretakers meet a need factor during the same hours, per OAC
				340:40-7-7
				and
				340:40-7-8.
(B) Based on the days and hours the child
				requires care, the worker approves a full-time daily, part-time daily, a
				combination of full-time and part-time daily, weekly, or a blended unit type.
(C) Refer to OAC
				340:40-7-7(e)
				for plan hours concerning a child attending an Early Head Start-Child Care
				Partnership (EHS-CCP) grant program or an Oklahoma Early Childhood Program
				(OECP).
(D) The worker does not
				decrease the child care plan hours because the client no longer meets a need
				factor or has a decreased need for child care between renewal periods, per
				Section 98.21(a) of Title 45 of the Code of Federal Regulations (45 C.F.R. §
											98.21) and OAC
				340:40-9-2(b).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-1 - Categories of eligibility

Current through Vol. 41, No. 20, July 1, 2024
A person may be predetermined eligible for a child care
				  benefit, determined income eligible based on the gross income of the household,
				  or have dual eligibility with his or her tribe.
(1)
Predetermined eligible.
A
				person is predetermined eligible for a child care benefit with a zero copayment
				when he or she is a recipient of public assistance or Supplemental Security
				Income (SSI). Public assistance is defined as a State Supplemental Payment
				(SSP), Temporary Assistance for Needy Families (TANF) that includes Supported
				Permanency, or Refugee Resettlement Program (RRP) cash assistance.
(A) TANF recipients who work and are eligible
				for a child care benefit may choose to receive a child care benefit through the
				Oklahoma Department of Human Services (DHS) or pay for the child care
				themselves. When they choose to pay for the child care cost, it is considered
				as an earned income exemption for the TANF benefit per Oklahoma Administrative
				Code
				340:10-3-33.
(B) A person receiving public
				assistance or SSI is not predetermined eligible for a zero copayment when the
				recipient is a child and the parent or guardian requesting the benefit for the
				child is not the payee on the public assistance or SSI payment.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-2 - Conditions of eligibility [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 25,
				  eff 10-1-99 (emergency); Added at 17 Ok Reg 1244, eff
				  6-1-00
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-3 - Age requirements

Current through Vol. 41, No. 20, July 1, 2024
(a) A child is
				eligible for subsidized child care benefits through the day before he or she
				turns 13 years of age. When a child turns 13 years of age during an eligibility
				period, the child remains eligible until the next renewal.
(b) A child with disabilities may be eligible
				to receive subsidized child care benefits through the day before he or she
				turns 19 years of age. When a child with disabilities turns 19 years of age
				during an eligibility period, the child remains eligible until the next
				renewal.
(1) A child with disabilities is
				defined at Oklahoma Administrative Code (OAC)
				340:40-7-3.1.
(2) When a child with disabilities
				is 13 years of age or older, the client must provide a statement from a
				licensed health care professional verifying the child is physically or mentally
				incapable of self-care as age appropriate before care is approved and annually
				at review. If the licensed health care professional states that the child is
				capable of self-care as age appropriate, care is not approved.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-3.1 - Child with disabilities and special needs rate approval process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Child
				with disabilities.
A child with disabilities is defined as a child who
				receives Supplemental Security Income (SSI), SoonerStart early intervention
				services documented on an Individualized Family Service Plan (IFSP), or special
				education services documented on an Individualized Education Program (IEP) , by
				the child's local school district. This definition also includes a child whose
				SSI payment stops because of financial reasons , but who still meets the
				medical definition of disability as determined by the Social Security
				Administration (SSA).
(1) When a child with
				disabilities is 13 through 18 years of age, the client must provide a statement
				from a licensed health care professional verifying the child is physically or
				mentally incapable of self-care as age appropriate before care is approved and
				annually thereafter.
(2) When the
				licensed health care professional states the child is capable of self-care as
				age appropriate, subsidized child care benefits are not approved.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-4 - Identity and Social Security number

Current through Vol. 41, No. 20, July 1, 2024
(a)
Identity.
The identity of
				the person making application for child care services must be verified. When an
				authorized representative applies on behalf of a household, the worker verifies
				the identity of both the authorized representative and the applicant. Identity
				may be verified through readily available documentary evidence, or if evidence
				is unavailable, through a collateral contact. Any documents that reasonably
				establish the applicant's identity must be accepted, and no requirement for a
				specific type of document, such as a birth certificate, may be imposed.
				Examples of acceptable documentary evidence that the applicant may provide
				include, but are not limited to:
(1) a driver
				license;
(2) a work or school
				identification (ID);
(3) an ID for
				health benefits or for other assistance or social service program;
(4) a voter registration card;
(5) wage stubs; or
(6) a birth certificate.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-5 - Resources, residence, and citizenship

Current through Vol. 41, No. 20, July 1, 2024
(a) Household
				resources must not exceed $1,000,000 for subsidized child care, per Section
				658P(4) of the Child Care and Development Block Grant Act of 2014,
				Public Law
				113-186(P.L. 113-186) .
				Resources include, but are not limited to:
(1) liquid resources, such as cash;
(2) financial institution account balances;
(3) certificates of
				deposit;
(4) stocks;
(5) bonds; and
(6) real property other than home property.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-5 - Resources, residence, and citizenship

Current through Vol. 41, No. 20, July 1, 2024
(a) Household
				resources must not exceed $1,000,000 for subsidized child care, per Section
				658P(4) of the Child Care and Development Block Grant Act of 2014,
				Public Law
				113-186. Resources include, but are not limited
				to:
(1) liquid resources, such as cash;
(2) financial institution account
				balances;
(3) certificates of
				deposit;
(4) stocks;
(5) bonds; and
(6) real property other than home property.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-6 - Household composition and income consideration

Current through Vol. 41, No. 20, July 1, 2024
(a)
Definition of household composition
				terms.
The worker uses the definitions of household composition terms
				listed in (1) through (8) of this subsection when determining who must be
				considered part of the household for income consideration.
(1) An adult is an emancipated minor or
				person 18 years of age and older. A child who is a parent is considered an
				adult.
(2) A spouse is a person
				married by ceremony or common-law to another person. They may live together or
				separately. When they live separately, they are not considered part of the
				household unless the separation is temporary or involuntary.
(3) A stepparent is a person who is or was a
				spouse to the child's parent.
(4)
				A caretaker is an adult who lives with, and acts in the role of a parent to the
				child applying for or receiving subsidized child care benefits. The caretaker:
(A) may or may not be:
(i) related to the child by blood, adoption,
				or marriage; or
ii) legally and
				financially responsible for the child; and
(B) must pursue child support from the
				natural or adoptive parent, per Oklahoma Administrative Code (OAC)
				340:40-7-9.
(5)
The term legally and financially responsible adult is
				  defined as a parent or stepparent of the child who needs child care. The term
				  also includes other caretaker adults who are court-ordered to be legally and
				  financially responsible for the child.
(6) A child is any unmarried, non-emancipated
				, non-parental person younger than 18 years of age.
(7) A child who marries or voluntarily leaves
				the parental home for any reason other than to attend school or receive medical
				care, and establishes independent living arrangements is considered emancipated
				and treated as an adult. Once a child is emancipated, the emancipation is
				permanent.
(8) A sibling is a
				minor child who has at least one parent in common with another child in the
				same household. A sibling may also include a step-brother or step-sister.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-7 - Establishing the need factor for child care

Current through Vol. 41, No. 20, July 1, 2024
(a)
Establishing the need
				factor.
In order for children to be cared for in a safe environment
				while the parent or caretaker participates in an approved activity or for
				protective or preventive reasons, Oklahoma Human Services (OKDHS) provides
				subsidized child care benefits.
(1) The
				worker arranges to obtain need factor documentation from the client or
				collateral sources.
(2) The worker
				and client negotiate the amount of travel time allowed for an activity based on
				what is a reasonable length of time.
(3) The worker does not approve child care
				for the hours the child attends public or private school, Head Start, or an
				Early Head Start program. An Early Head Start-Child Care Partnership (EHS-CCP)
				grant program and an Oklahoma Early Childhood Program (OECP) is exempt from
				this rule.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-9 - Exploration and development of potential income

Current through Vol. 41, No. 20, July 1, 2024
The worker explores potential sources of income, such as
				  Social Security benefits, Supplemental Security Income (SSI), child support,
				  unemployment benefits, veteran's benefits, and increased wages with the client
				  at the time of application and each renewal for all members of the household
				  whose income must be considered, per Oklahoma Administrative Code (OAC)
				  340:40-7-6.
				  The client must apply for, or continue to pursue, all potential sources of
				  income for which it appears likely he or she may be eligible, except for SSI
				  and child support, before the next child care renewal is due. The client is
				  encouraged, but not required, to apply for SSI when the client indicates a
				  household member has a disability. Similarly, the client is encouraged, but not
				  required, to pursue child support when a parent is absent from the home.
(1) When the client refuses to pursue
				available income at the time of request, the worker denies the child care
				request.
(2) When the client agrees
				to pursue all potential income and fails to do so within the 12-month
				eligibility period, further care is not approved at renewal.
(3) When the client is approved for the
				potential income or offered a pay raise within the 12-month eligibility period
				and refuses to accept it, further care is not approved at renewal.
(4) When the client's rate of pay or number
				of hours worked decreases, the worker explores why the decrease occurred. When
				the client requested the decrease to avoid a family share copayment increase or
				to maintain eligibility, the worker closes the subsidized child care benefits
				at renewal.
(5) At each renewal,
				the worker determines whether the client continues to pursue potential income.
(A) When the client begins receiving
				previously identified potential income, the worker adds the income to the case
				although the system does not decrease the benefit until renewal.
(B) When the client was not approved for the
				income, the client must verify this. The worker records in the case record the
				verification provided and stops exploring this potential income with the
				client.
(C) When the client stops
				pursuing potential income and was not determined ineligible for the income,
				further care is not approved at renewal.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-10 - General provisions regarding income

Current through Vol. 41, No. 20, July 1, 2024
(a)
Income considered.
Available
				and anticipated income, except that required to be disregarded by law or
				Oklahoma Department of Human Services (DHS) policy, per Oklahoma Administrative
				Code (OAC)
				340:40-7-12,
				is considered when determining a client's eligibility for child care subsidy
				benefits per this Section and OAC
				340:40-7-11.
(b)
Reporting
				requirement.
The client must report all sources of income at application
				and as changes occur, per (e) of this Section and OAC
				340:40-9-2.
(c)
Income from a new
				source.
Income from a new source is only considered for the approval
				month when a full check is received on or prior to the certification date.
				Income is anticipated and considered for the next month when a full check from
				the new source is expected to be received by the first of the month. When a
				full check is not received by the first of the next month, it is anticipated
				and considered for the third month before income is set for the remainder of
				the eligibility period.
(d)
Past income.
Past income is not used to anticipate future income
				for any month in which an income change occurred or employment ended.
(e)
Increased income between
				eligibility determinations.
Between eligibility determinations, per
				Section 98.21(e)(1) of Title 45 of the Code of Federal Regulations, the client
				is only required to report income changes within 10-calendar days of the date
				the change occurs, when the household's gross income exceeds the income
				eligibility threshold for the family size, per DHS Appendix C-4, Child Care
				Eligibility/Copayment Chart.
(1) A
				computer-generated notice issues at certification and renewal informing the
				client of the current income eligibility threshold for his or her family size
				and instructs the client to report when the household income exceeds this
				amount.
(2) When income exceeds
				the income eligibility threshold, the worker closes the child care benefit for
				the next advance-notice effective date per OAC
				340:40-9-2(f).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-11 - Income sources considered

Current through Vol. 41, No. 20, July 1, 2024
(a)
Income sources considered.
Income may be received periodically or
				at irregular intervals. All income, unless specifically excluded, per Oklahoma
				Administrative Code (OAC)
				340:40-7-12,
				is considered in determining monthly gross income. Income is classified as
				earned or unearned income.
(b)
Earned income.
Earned income is the total money a person receives
				from wages, salary, commission, or profit from activities he or she engages in
				as a self-employed person or as an employee.
(1)
Wages.
Wages include total
				money earned for work performed as an employee including armed forces pay,
				commissions, tips, piece-rate payments, longevity payments, and cash bonuses
				before deductions, such as taxes, bonds, pensions, union dues, credit union
				payments, or cafeteria plans are subtracted.
(A) Countable military personnel wages
				include any allowance included on the earnings statement, except the Basic
				Allowance for Housing (BAH).
(B)
				Only the portion of the cafeteria plan the client controls, including any
				excess benefit allowance payments, is counted as income.
(C) Reimbursements for expenses, such as a
				uniform allowance or transportation costs, other than daily commuting, are
				subtracted from the gross income.
(D) Payments made for annual leave, sick
				leave, or severance pay are considered earned income during the month such
				income is received, whether paid during employment or at employment
				termination.
(E) Wages that are
				garnished or diverted and paid to a third party are also counted as income.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 7 - Eligibility › Section 340:40-7-13 - Computation of income

Current through Vol. 41, No. 20, July 1, 2024
(a)
Ongoing
				income.
Income from an ongoing source received regularly but in amounts
				that vary, or income received irregularly, is averaged over a minimum of
				30-calendar days unless the client has not received at least 30-calendar days
				of representative income. This includes overtime pay, irregular child support,
				and other occasional increases or decreases in monthly gross income. When
				income is received more often than once per month, the income is converted to a
				monthly amount.
(b)
Income
				verification.
The worker verifies the household's income using the best
				available information.
(1) When at
				application or renewal the person received at least 30-calendar days of income,
				the best available information is normally the person's pay stubs or an
				employer statement. When neither source is available, the worker uses whatever
				records are available that best establish the income already received and
				expected for future months.
(2)
				When the client's ongoing employment income changed and the last 30-calendar
				days of income is not indicative of future earnings, the best available
				information may be an employer statement. When work hours remain the same but
				the client received a pay raise, the worker averages the person's work hours
				over the last 30-calendar days and multiplies the averaged hours by the new pay
				rate.
(3) For earned income, pay
				stubs are used for verification only when the client's name or Social Security
				number, date(s) of the pay period, and amount of income before deductions are
				shown on the pay stub. When this information is not shown on the pay stub, or
				pay stubs are not available, phone contact with the employer or an employer
				statement is required.
(4) When a
				household member starts a new job, the worker verifies the person's start date,
				date the first full paycheck is expected to be received, hourly rate, and
				anticipated number of hours per week.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 9 - Procedures Relating to Case Changes › Section 340:40-9-1 - Renewal of child care eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Child
				care renewal.
The client must complete the child care renewal at the end
				of the 12-month eligibility period to continue receiving benefits per Section
				98.21(a) of Title
				45 of the Code of Federal Regulations. Refer to Oklahoma Administrative Code
				340:40-9-2(f)
				for reasons child care is closed prior to the renewal. At renewal, the client
				is sent a computer-generated notice informing the client:
(1) the renewal is due;
(2) the methods the client may use to
				complete the renewal;
(3) types of
				verification that may be required; and
(4) when benefits close if the renewal is not
				completed.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 9 - Procedures Relating to Case Changes › Section 340:40-9-2 - Case changes

Current through Vol. 41, No. 20, July 1, 2024
(a)
Change
				reporting.
The household must report income changes that exceed the
				income eligibility threshold for the family size, per Oklahoma Human Services
				(OKDHS) Appendix C-4, Child Care Eligibility/Copayment Chart, within
				10-calendar days of the change occurring, per Section 98.21(e)(1) of Title 45
				of the Code of Federal Regulations (45 C.F.R. §
										98.21(e)(1)) .
(1) A computer-generated notice issues at
				certification and renewal to inform the client of the current income
				eligibility threshold for his or her family size and instructs the client to
				report when the household income exceeds this amount.
(2) When the client fails to report an income
				increase timely that, if reported, would have resulted in benefit closure, the
				worker makes an overpayment referral to Adult and Family Services Benefit
				Integrity and Recovery Unit, per Oklahoma Administrative Code (OAC)
				340:40-15-1.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 9 - Procedures Relating to Case Changes › Section 340:40-9-3 - Notices regarding child care eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Computer-generated notice
				required.
A computer-generated notice is sent to inform the client of
				any:
(1) initial eligibility
				decision;
(2) decision regarding
				continued eligibility if a change occurs that increases or decreases the level
				of subsidized child care benefits;
(3) decision to terminate subsidized child
				care benefits; and
(4) decision to
				reopen subsidized child care benefits.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 40 - Child Care Subsidy Program › Subchapter 10 - Electronic Benefit Transfer (EBT) System for Child Care › Section 340:40-10-1 - Electronic benefit transfer (EBT) system for child care

Current through Vol. 41, No. 20, July 1, 2024
(a) The EBT system used for child care tracks
				time and attendance for a child receiving subsidized child care and processes
				child care provider payments. This system involves a client or authorized
				representative using an EBT card to document attendance by swiping the card
				through a point-of-service (POS) machine or recording attendance using the ECC
				Connect mobile app at the child care facility. The client or authorized
				representative records real-time attendance or enters previous in and out times
				for up to 10-calendar days, the current day and nine previous days. The system
				works best when the client or authorized representative records attendance real
				time.
(b) The county EBT specialist
				issues an EBT card to a child care applicant at the time he or she applies for
				a child care benefit and views an EBT training video.
(c) Only two EBT cards are issued per Adult
				and Family Services child care case; one card for the parent or caretaker and
				one for an authorized representative. The authorized representative can be the
				other parent or someone else who helps the client take the child to, or pick
				the child up from, the child care facility. The client is responsible for all
				attendance by the authorized representative records. The client is prohibited
				from choosing the child care provider or anyone the child care provider employs
				as the authorized representative.
(d) Two EBT cards can be issued per child in
				a Child Welfare case when each child in the case resides with different foster
				parents.
Added at 22 Ok Reg 1238,
				  eff 6-1-05