New York Codes, Rules and Regulations › Title 8 - EDUCATION DEPARTMENT › Chapter II - Regulations of the Commissioner › Subchapter D - Libraries › Part 90 - Public And Free Association Libraries › Section 90.16 - Conservation and/or preservation of library research materials

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Definitions. As
				  used in this section and in Education Law, section 273 (7):
(1) Comprehensive research library means
				  those libraries designated in subdivision 7 of section 273  of the Education Law.
(2) Agencies and libraries, as used in
				  Education Law section
				  273(7) (c), means libraries
				  chartered by the Regents or in institutions chartered by the Regents, other
				  than comprehensive research libraries, and other agencies collecting,
				  organizing, maintaining and making available to the people of the State,
				  library research materials as defined in paragraph (4) of this subdivision.
(3) A program of conservation
				  and/or preservation means a coordinated set of activities for the protection,
				  care and treatment of library materials to prevent loss of their informational
				  or intellectual content and/or of the objects themselves, including but not
				  limited to:
(i) collection condition
				  evaluation and preservation planning;
(ii) environmental control;
(iii) disaster prevention, preparedness and
				  recovery;
(iv) preparation of
				  library research materials for storage or exhibition, including binding,
				  matting, boxing and other protective wrapping;
(v) collection maintenance, including
				  cleaning and refurbishing;
(vi)
				  screening to identify items needing preservation attention, including searching
				  to establish the availability of replacements;
(vii) rebinding, minor repair and
				  mending;
(viii) reformatting,
				  including photocopying, microfilming, and copying disks to tape;
(ix) major conservation treatment, such as
				  surface cleaning, deacidification, leather repair, and conservation
				  rebinding;
(x) creating or
				  modifying bibliographic records to reflect preservation decisions, including
				  reporting microform masters to the library community;
(xi) quality control and testing of
				  materials, processes and equipment used in any conservation and/or preservation
				  activity; and
(xii) staff training
				  and patron awareness programs.
(4) Library research materials means
				  informational materials in print, non-print, manuscript or any other format or
				  medium which are part of the applicant's collections and are, or will be, made
				  available for reference, on-site examination, and or loan.
(5) Unique library research materials means
				  library research materials which are not accessible to the people of the State
				  in any other collection in the State, or identifiable collections of library
				  research materials, some portions of which may be accessible elsewhere in the
				  State, which have research value not duplicated elsewhere in the
				  State.
(6) Office for coordination
				  of conservation and/or preservation of library research materials means an
				  office within the State Education Department responsible for identifying the
				  conservation and/or preservation needs of libraries within the state as defined
				  in paragraphs (1) and (2) of this subdivision, to assess the technology
				  available for such conservation and preservation, and to coordinate the
				  conservation and preservation efforts resulting from Education Law §
											273(7). This office will be
				  located in the New York state library.