New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle A - Governor's Office › Chapter I - Executive Orders › Part 3 - Executive Orders (Hugh L. Carey) › Section 3.38 - Executive Order No. 38: Creating the New York State Historical Records Advisory Board and the position of State Historical Records Coordinator. [*]

Current through Register Vol. 46, No. 28, July 10, 2024
The historical records of a society constitute a unique
					 cultural resource and are a valuable and irreplaceable body of knowledge about
					 its people and its institutions and their past. The collection, compilation and
					 preservation of historical records by private and public institutions should be
					 encouraged and assisted by the State.
The Federal government has created a National Historical
					 Publications and Records Commission to "cooperate with and encourage
					 appropriate Federal, State and local agencies and nongovernmental institutions,
					 societies, and individuals in collecting and preserving, and when it considers
					 it desirable, in editing and publishing the papers of outstanding citizens of
					 the United States and other documents as may be important for an understanding
					 and appreciation of the history of the United States." In fulfilling this role,
					 this Commission makes recommendations to the Administrator of the Federal
					 General Services Administration as to the appropriateness of allocations and
					 grants to State and local agencies and to nonprofit organizations and
					 institutions. The procedures of the Federal Commission require that no
					 recommendation shall be made or application for an allocation or grant be
					 reviewed until and unless first evaluated and approved by an appropriate State
					 Historical Records Advisory Board.
In order to encourage, assist and coordinate the
					 collection, description, compilation and preservation of public records, and to
					 evaluate proposals and make recommendations to the National Historical
					 Publication and Records Commission, it is necessary and desirable to establish
					 a State Historical Records Advisory Board to be chaired by a State Historical
					 Records Coordinator.
NOW, THEREFORE, I, Hugh L. Carey, by virtue of the
					 authority vested in me by the Constitution and the laws of the State of New
					 York, and as Governor of the State of New York, by Executive Order, do hereby
					 establish in the Executive Department a board to be known as the New York State
					 Historical Records Advisory Board ("Board") and the position of State
					 Historical Records Coordinator ("Coordinator").
General Powers and Duties
The Board shall serve as an advisory body for the planning
					 of the collection, description, compilation and preservation of historical
					 records and for projects proposed to be undertaken for any such purpose.
					 Specifically the Board may:
- Sponsor surveys and report upon the condition of
					 historical records in the State;
- Make recommendations for the improvement of historical
					 recordkeeping within the State;
- Solicit or develop plans for projects relating to the
					 collection, description, compilation or preservation of historical records to
					 be carried out by the State, local agency, nonprofit organization or
					 institution, or the Board with funds made available by the Federal government
					 upon the recommendation of the Commission;
- Review proposed historical records projects by the State,
					 local agency, or nonprofit organization or institution seeking funds from the
					 Federal government where the review by and recommendation of the Board is
					 requested or required by the Commission;
- Develop and submit to the Commission a plan for the
					 collection, description, compilation, and preservation of historical records.
					 Such plan shall be revised annually and shall, to the extent possible, conform
					 to the requirements and priorities established by the Commission;
- Review the performance and progress of historical records
					 projects approved by the Board and the Commission and which have received funds
					 from the Federal government;
- Report annually to the Governor on its activities and on
					 the condition of historical records in the State.
Membership
The Board shall consist of eleven members, exclusive of the
					 Coordinator, at least a majority of whom shall be archivists, historians or
					 others who are in a field of research which makes extensive use of historical
					 records, and the Coordinator, who shall serve as chairman. Four members shall
					 serve for an initial term of one year; four members shall serve for an initial
					 term of two years; and three members shall serve for an initial term of three
					 years. Thereafter, all members shall serve for a term of three years, except
					 the Coordinater who shall serve for a period of four years.
The members of the Board shall serve without compensation,
					 but may be reimbursed for travel and actual expenses to the extent the Federal
					 government makes funds for such purpose available to the Board.
State Historical Records
					 Coordinator
The State Archivist of the State shall serve as the State
					 Historical Records Coordinator. The Coordinator shall serve as chairman of the
					 Board and as the chief administrative officer of the Board. The Coordinator's
					 responsibility shall include, but not be limited to, reviewing and reporting to
					 the Board on the performance and progress of historical records projects
					 undertaken by the State, local agencies and nonprofit organizations or
					 institutions; reporting to the Commission on the activities of the Board;
					 providing information concerning records programs to interested institutions
					 and individuals, and the public within the State; providing notice of projects
					 approved by the Board and the Commission; serving as liaison to State and local
					 government agencies and officials on matters relating to historical records
					 programs; and when appropriate, serving as project director for projects
					 administered by the Board.
Cooperation of other State Agencies
The New York State Archives of the State Education
					 Department and all other State agencies having custody of or responsibility for
					 historical records of the State, shall cooperate with, support and provide
					 assistance to the Board and the Coordinator.
Signed: Hugh L. Carey
Dated: August 25, 1976
Footnotes
* [Revoked and superseded by
					 Executive Order No. 63 (Mario M. Cuomo), §
										4.63,
infra.
]