reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.1 - Purpose and scope

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of this subchapter is to set forth the procedures, standards and criteria used by the Division of Vocational Rehabilitation Services to rehabilitate individuals with disabilities.
(b) This subchapter applies to every individual who is seeking vocational rehabilitation services through the Division of Vocational Rehabilitation Services.
(c) Nothing in this subchapter shall be inconsistent with Federal law and regulations for the basic vocational rehabilitation services program and the Division of Vocational Rehabilitation Services shall comply with such requirements codified at 29 U.S.C. §§
										701- 744 and its implementing regulations at 34 C.F.R. 361 et seq.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.3 - Processing applications and referrals

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each individual seeking vocational rehabilitation services shall complete an application which can be obtained from any local Division office. If the individual is a referral, the person or agency making the referral may complete the application on behalf of the individual. If the individual is incapable of completing an application, the individual's parent, guardian or representative may complete the application. The Division shall make a good faith effort to advise all applicants through appropriate modes of communication of the Division's application and eligibility requirements.
(b) Each individual or representative shall submit the application and any available medical or psychiatric records relating to disability to the nearest Division office.
(c) Upon reviewing the application, a Division counselor shall arrange an appointment for the individual at the nearest local Division office. If the individual cannot travel, the counselor may visit the individual.
(d) Each individual seeking or referred for vocational rehabilitation services shall be scheduled for an intake interview as soon as possible, but no longer than 14 days after contacting the agency.
(e) If the information received from an individual or his or her representative indicates legal blindness (30:6-18(a)  ), visual impairment (30:6-18(c)  ) or demonstrates other indications of possible eligibility for services provided by the New Jersey Commission for the Blind and Visually Impaired, as outlined in the Agreement of Cooperation between the Division and the New Jersey Commission for the Blind and Visually Impaired, that individual shall be referred to the New Jersey Commission for the Blind and Visually Impaired for vocational rehabilitation and other services.
(f) The counselor shall determine eligibility within a reasonable period of time, not to exceed 60 days after the individual has submitted an application to receive services, unless the counselor notifies the individual that exceptional and unforeseen circumstances beyond the control of the Division preclude it from completing the determination within the prescribed time, and:
1. The individual agrees that an extension of time is warranted; or
2. The Division is exploring the individual's abilities, capabilities and capacity to perform in work situations or, if appropriate, an extended evaluation is carried out under 12:45-1.7(b).
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.4 - Eligibility for vocational rehabilitation services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An individual shall be eligible for vocational rehabilitation services if the counselor determines that the following exists:
1. A physical or mental impairment which for the individual constitutes or results in a substantial impediment to employment; and
2. A need for vocational rehabilitation services to prepare for, enter, engage in, or retain gainful employment consistent with the applicant's strengths, resources, priorities, concerns, abilities, capabilities and informed choice.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.5 - Preliminary assessment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A preliminary assessment based upon the review of existing data shall be conducted to determine whether an individual is eligible for vocational rehabilitation services and to assign the priority category for the order of selection for services pursuant to 12:45-1.8.
(b) To the extent additional data is necessary to make such determination and assignment, such data will be secured by the counselor.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.6 - Comprehensive assessment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A comprehensive assessment of the unique strengths, resources, priorities, interest, and needs, including the need for supported employment, of an eligible individual to make a determination of the goals, objectives, nature and scope of vocational rehabilitation services to be included in the individualized plan for employment of the individual will be conducted. The comprehensive assessment:
1. Is limited to information that is necessary to identify the rehabilitation needs of the individual and to develop the rehabilitation program of the individual;
2. Uses, as the primary source of such information to the maximum extent possible and appropriate and in accordance with confidentiality requirements:
i. Existing information; and
ii. Such information as can be provided by the individual and where appropriate, by the family of the individual;
3. May include, to the degree needed to make such a determination, an assessment of the personality, interest, interpersonal skills, intelligence, related functional capacities, educational achievements, work experience, vocational aptitudes, personal and social adjustments of and employment opportunities for the individual, and the medical, psychiatric, psychological, and other pertinent vocational, educational, cultural, social, recreational, and environmental factors, that affect the employment and rehabilitation needs of the individual;
4. May include an appraisal of the patterns of work behavior of the individual to acquire occupational skills, and to develop work attitudes, work habits, work tolerance, and social and behavior patterns necessary for successful job performance including the utilization of work in real job situations to assess and develop the capacities of the individuals to perform adequately in a work environment; and
5. May provide rehabilitation technology services, where appropriate, to an individual with a disability to assess and develop the capacities of the individual to perform in a work environment.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.7 - Certification: eligibility; ineligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Before or at the same time that an individual with a disability is accepted for vocational rehabilitation services, there shall be a certification by the counselor that the individual has met the basic eligibility requirements as set forth at 12:45-1.4.
1. The certification of eligibility shall be dated and signed by the counselor.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.8 - Order of selection for services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In the event a shortage of funds precludes the provision of services to all eligible clients, the Director shall invoke an order of selection.
(b) After documentation of eligibility and execution of Certification of Eligibility, the following priorities will be followed according to the Director's determination of how many priorities can be served. The order of selection is as follows:
1. Clients classified as individuals with a most significant disability;
2. Clients classified as individuals with a significant disability; and
3. All other eligible clients.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.10 - Individualized plan for employment: procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When a counselor determines that an individual is eligible for vocational rehabilitation services, the Division shall complete the assessment, as appropriate, and shall provide the eligible individual or the individual's representative, in writing and in an appropriate mode of communication, with information on the individual's options for developing an individualized plan for employment, including:
1. Information on the availability of assistance, to the extent determined to be appropriate by the eligible individual, from a qualified vocational rehabilitation counselor in developing all or part of the individualized plan for employment for the individual, and the availability of technical assistance in developing all or part of the individualized plan for employment for the individual;
2. A description of the full range of components that shall be included in an individualized plan for employment; and
3. As appropriate:
i. An explanation of Division guidelines and criteria associated with financial commitments concerning an individualized plan for employment as provided at 12:45-1.1 1 and 1.14;
ii. Additional information the eligible individual requests or the Division determines to be necessary; and
iii. Information on the availability of assistance in completing Division forms required in developing an individualized plan for employment.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.13 - Individuals determined to be rehabilitated

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Individuals will be determined to have been rehabilitated, only if the following requirements are met:
1. The provision of services under the individual's IPE has contributed to the achievement of the employment outcome;
2. The employment outcome is consistent with the individual's strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice;
3. The employment outcome is in the most integrated setting possible, consistent with the individual's informed choice;
4. The individual has maintained the employment outcome for a period of at least 90 days; and
5. At the end of a minimum of 90 days employment, the individual and the rehabilitation counselor consider the employment outcome to be satisfactory and agree that the individual is performing well on the job.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - PROCEDURES AND STANDARDS › Section 12:45-1.15 - Protection; use and release of personal information

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All personal information in the possession of the Division shall be used only for purposes directly connected with the administration of the vocational rehabilitation program. Information containing identifiable personal information may not be shared with advisory or other bodies which do not have official responsibility for administration of the program. In the administration of the program, the Division may obtain personal information from service providers and cooperating agencies under assurances that the information may not be further divulged, except as provided under (d), (e), and (f) below.
(b) The Division shall inform through appropriate modes of communication each applicant, client, representative of an applicant or client, and, as appropriate, service provider, cooperating agency, and interested person of the confidentiality of personal information and the conditions for accessing and releasing this information.
(c) The Division shall provide individuals who are unable to communicate in English or who rely on special modes of communication with explanations about State policies and procedures affecting personal information through methods that can be adequately understood by them.
(d) The requirements for the release of information to an involved individual are set forth below. Involved individual means an individual for whom the Division has a case record (see 12:45-1.1 0).
1. When requested in writing by the involved individual or his or her representative, the Division shall make all information in the case record accessible to the individual or release it to him or her or a representative in a timely manner. Medical, psychological, or other information which the State unit believes may be harmful to the individual may not be released directly to the individual but shall be provided through a third party chosen by the individual, which may include, among others, an advocate, a family member, or a qualified medical or mental health professional, unless a representative has been appointed by a court to represent the individual, in which case the information shall be released to the court-appointed representative.
2. When personal information has been obtained from another agency, or organization, it may be released only by, or under the conditions established by, the other agency or organization.
3. An applicant or eligible individual who believes the information in the individual's record of services is inaccurate or misleading, may request that the Division amend the information. If the information is not amended, the request for an amendment shall be documented in the record of services.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Section 12:45-2.1 - Purpose and scope

Current through Register Vol. 56, No. 14, July 15, 2024
This subchapter sets forth the procedures and standards used by the Department and community rehabilitation programs to defray the costs of public transportation, personal auto, and paratransit expenses of individuals with disabilities certified by the Division of Vocational Rehabilitation Services as extended employees in community rehabilitation programs.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Section 12:45-2.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms, when used in this subchapter, shall have the following meanings, unless the context clearly indicates otherwise.
"Department" means the New Jersey Department of Labor and Workforce Development.
"Community rehabilitation program" means a facility possessing a valid certificate to vend extended employment services to the Division issued by the Director thereof, in compliance with the rules governing Extended (Sheltered) Employment found at N.J.A.C. 12:51-8.
"Fiscal year" means the 12 month period from July 1 to June 30.
"Paratransit" means and includes any service, other than motorbus regular route service and charter services, including, but not limited to, dial-a-ride, nonregular route, jitney or community minibus, and shared-ride services such as vanpools, limousines or taxicabs which are regularly available to the public. Paratransit shall not include limousine or taxicab service reserved for the private and exclusive use of individual passengers.
"Personal auto" means an automobile owned and operated by the extended employee, or an immediate family member of the extended employee.
"Public transportation" means all rail passenger service operated by the New Jersey Transit Corporation, and all motorbus regular route service operated pursuant to P.L. 1979, c.150 (27:25-1 et seq.) or operated pursuant to 43:4-3.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Section 12:45-2.3 - Responsibilities of community rehabilitation programs

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each community rehabilitation program shall complete, on a biannual basis, a survey of the transportation needs of each client certified as an extended employee (see Appendix A incorporated herein and made part of by reference).
1. Each survey shall include the community rehabilitation program name, the name and phone number of each person completing the survey, and the following information for each client:
i. Name, address and social security number;
ii. Mode of transportation (that is, public transportation, personal auto or paratransit);
iii. Round trip mileage from residence to the community rehabilitation program;
iv. Daily out-of-pocket cost; and
v. Actual number of days in attendance per client during the prior six month period.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Section 12:45-2.4 - Method of payment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon receipt of the completed surveys, the Division shall conduct an analysis of all surveys and determine the percentage of allowable expenses that can be reimbursed.
(b) Each certified individual with a disability will be reimbursed a percentage of his or her costs, which percentage shall be calculated based upon the ratio between the total amount of the appropriation allocated for the reimbursement of travel expenses in each fiscal year and the aggregate total of allowable reimburseable expenses submitted for that fiscal year.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Section 12:45-2.5 - Disbursement of funds

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Department shall allocate available funds to each community rehabilitation program by August 1 and February 1 of each year based on their reported allowable transportation costs.
(b) Each certified community rehabilitation program shall issue checks to clients to be used to defray transportation costs by August 15 and February 15 of each year.
(c) The Department shall reimburse each community rehabilitation program for the reasonable administrative costs associated with the disbursement of checks to clients.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 45 - DIVISION OF VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - TRANSPORTATION FOR EMPLOYEES CERTIFIED FOR EXTENDED EMPLOYMENT › Appendix A - TRANSPORTATION SURVEY

Current through Register Vol. 56, No. 14, July 15, 2024
Data in image
Instructions for completion of client lists for transportation survey
The enclosed client list is that which we have for your facility at the present time. We may have overlooked some data that we received from you, so please check the list carefully. If any clients have been placed or dropped out and are not to receive a check, please draw a single line through the entry. Please do this lightly so that we can read the information sufficiently to remove it from our system.
The critical items that we need reviewed and adjusted on this document are:
1. The daily cost to the client is to be adjusted in the column "Daily Client Out of Pocket Costs."
2. The number of days the client attended during this period should be indicated under "Number of Days in Attendance."
3. Accurate distance is critical in those instances where the client is transported by personal auto and is to be paid mileage up to a maximum of $ 0.25 per mile.
4. Please verify the mode of transportation on all clients in extended employment using the following codes as appropriate:
NJ
=
New Jersey Transit
CT
=
County Transportation System
PC
=
Private contractor
FC
=
Facility operated
PF
=
Private Contractor arranged by facility
DD
=
Division of Developmental Disabilities
MU
=
Municipal transportation system
AU
=
Client/Parent own auto
PA
=
PATH (northeast) or PATCO (south).
After verifying the accompanying list, please use the blank form to list any clients that must be added. Please fill in all the requested information: Client name, address, zip code, social security number, mode of transportation, distance from the facility, daily client out of pocket cost, and the actual number of days the individual attended the program.
Please return this material to the attention of your community rehabilitation program specialist by........................................................
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 1 - GENERAL PROVISIONS › Section 12:51-1.1 - Scope and purpose

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of this chapter is to define the criteria for operation of a program which is eligible to vend specific services to the Division of Vocational Rehabilitation Services and to ensure the provision of quality services to persons with disabilities. The basic rationale for the development of these standards of operations consists of the following:
1. With the increased growth and diversification of organizations in the vocational rehabilitation field, there is a need to establish standards of operations for organizations offering rehabilitation services.
2. Established, recognized standards give evidence of a professional discipline, help organizations provide the consumer with quality services, and establish accountability of operations.
3. Standards for rehabilitation organizations are necessitated by the enactment of State and Federal legislation to help establish and improve rehabilitation programs. These standards will be utilized as a minimum basis for establishing the approval of assistance grants under the Federal Rehabilitation Act and other legislation, and for the use of such rehabilitation services by the Division of Vocational Rehabilitation Services, and by the New Jersey Commission for the Blind and Visually Impaired. They shall also be applicable to the purchase of services and the payment of fees to the rehabilitation program by the Division of Vocational Rehabilitation Services and the New Jersey Commission for the Blind and Visually Impaired.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - ADOPTION BY REFERENCE › Section 12:51-2.1 - Adoption by reference

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The standards maintained by the Commission on Accreditation of Rehabilitation Facilities (CARF), and published in the most recent Employment and Community Services Standards Manual and other accrediting bodies, such as the Council on Accreditation, The Joint Commission and other State agencies for whom documentation is provided indicating that they meet or exceed CARF standards are adopted and incorporated herein by reference as standards for the operation of vocational rehabilitation programs in New Jersey.
(b) The standards of the American Institute of Certified Public Accountants (AICPA) Audit Guide for audits of voluntary Health and Welfare Organization, as amended and supplemented, are adopted and incorporated herein by reference as standards for rehabilitation organization accounting systems. The requirements of the Single Audit Act, Federal OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-profit Organizations," as amended and supplemented are adopted and incorporated herein by reference as standards for the conduct of audits for rehabilitation organizations.
(c) The Rehabilitation Act, 29 U.S.C. §§
										701 et seq. as amended, for Titles I and VI Part C and their applicable Federal regulations are adopted and incorporated herein by reference, as amended and supplemented, for the operation of vocational rehabilitation programs in New Jersey funded under those Titles.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 2 - ADOPTION BY REFERENCE › Section 12:51-2.2 - Availability of standards adopted by reference

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A copy of the standards adopted and incorporated herein by reference as standards for the operation of vocational rehabilitation programs in New Jersey may be obtained from the Commission on Accreditation of Rehabilitation Facilities, 4891 East Grant Road, Tucson, Arizona 85712-2704.
(b) A copy of the standards adopted and incorporated herein by reference as standards for rehabilitation organizations accounting systems may be obtained from the American Institute for Certified Public Accountants, 1211 Avenue of the Americas, 19th Floor, New York, New York 10036.
(c) The Single Audit Act, Federal OMB Circular A-133, "Audits of Institutions of Higher Education and Other Non-profit Organizations" may be found in the Federal Register, Volume 68, No 124, June 27, 2003.
(d) All standards adopted and incorporated herein by reference may be reviewed at the Division of Vocational Rehabilitation Services, 135 East State Street, Trenton, New Jersey 08625, between the hours 8:30 A.M. through 4:30 P.M.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 3 - ORGANIZATION AND ADMINISTRATION › Section 12:51-3.1 - Organization and by-laws

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The rehabilitation organization or its parent organization will be, or will be part of, a legal entity with a charter and by-laws which are in accordance with those legal requirements, which in the case of a for profit entity affect its status as a business under the laws of this State.
(b) A not-for-profit organization must hold a letter of exemption under Section 501(c)3 of the Internal Revenue Service Code of 1954.
1. The agency's charter from the State of New Jersey will identify the corporate entity, state the objective of the corporate entity, and describe categories of the qualifications for membership if applicable.
2. The charter, by-laws, or articles of incorporation of non-profit organizations will contain provision for the dissolution of the organization in such a manner as to ensure that no residual assets can accrue to the benefit of any individual or group of individuals.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 3 - ORGANIZATION AND ADMINISTRATION › Section 12:51-3.2 - Governing entity

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each not-for-profit rehabilitation organization shall establish a governing entity which consists of no less than seven people and is broadly representative of the community and reflect the major areas of activities in which the organization is engaged.
1. The governing entity should reflect such professional and related fields as management, personnel, rehabilitation, manufacturing, public relations, finance or accounting, medicine, law and public welfare.
2. A person with a disability, associations for people with disabilities, and organizer labor should be represented on the governing entity.
3. The governing entity shall be organized into committees corresponding to the major activities of the organization. The minimum committees include an Executive Committee, Personnel Committee, Finance Committee, and Nominating Committee.
4. Staff members of the organization other than the executive director, and staff members of DVRS, shall not serve as members of this governing entity.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 3 - ORGANIZATION AND ADMINISTRATION › Section 12:51-3.3 - Executive director

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The governing entity will appoint an executive director or equivalent. It will formally state his or her relationship to the governing entity or its designated authority and duties, and delegate to him or her in writing such authority and responsibility as is necessary to direct the organization in accordance with its policies.
(b) The executive director will be responsible for:
1. Assisting the governing entity in the formulation of policy by presenting and interpreting operating reports, including reports reflecting the efficiency and effectiveness of the organization and by presenting and interpreting financial statements, short-term and long-term plans, changing concepts, needs and related information;
2. Assisting the governing entity as required in such functions as fund-raising, community relations, and related duties;
3. Coordinating and directing activities of the organization in accordance with the policies of the governing entity;
4. Developing the organizational structure for the program staff;
5. Maintaining personnel policies;
6. Controlling the operation of the organization through day-to-day decisions and authorization of expenditures, and other procedures in accordance with the policies established by the governing entity;
7. Upgrading the operation of the programs by studying and analyzing reports of the various services comparing the performance against budgetary, administrative, and professional standards and the extent to which program goals and objectives are being attained, and taking appropriate corrective measures;
8. Being informed of local and national rehabilitation developments; and
9. Administering the overall operations and programs and offering them appropriate information, guidance, and recommendations.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 3 - ORGANIZATION AND ADMINISTRATION › Section 12:51-3.4 - Staff organization

Current through Register Vol. 56, No. 14, July 15, 2024
(a) There will be a staff organization under the executive director which sets forth lines of authority, responsibility, and communication in accordance with policies established by the governing entity. The organizational structure will be designed to promote efficient and effective operation of the organization's programs. The organizational chart will be updated annually.
1. The delegation of authority and responsibility within the staff organization will be established and specified in job descriptions of administrative and professional personnel.
2. Coordination of activities and policies of administrative and professional departments will be achieved through regularly scheduled meetings of appropriate department heads.
3. Each department head will be responsible to the executive director or his or her designee for fulfillment of assigned duties.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 3 - ORGANIZATION AND ADMINISTRATION › Section 12:51-3.5 - Business and financial practices

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The rehabilitation organization's accounting system will follow the standards established by the Commission on Accreditation of Rehabilitation Facilities and the American Institute of Certified Public Accountants (AICPA) Audit Guide for Audits of Voluntary Health and Welfare Organizations. The accounting system shall be functional and enable the organization to identify clearly the cost of rehabilitation services, production activities, administration, and other expenses of operation.
(b) The governing entity and the executive director of not-for-profit organizations shall have an audit conducted which meets the requirements for the Single Audit Act, Federal OMB Circular A-133, "Audits of Institutions of Higher Education and Other Nonprofit Organizations," as amended and supplemented, incorporated herein by reference. This audit shall be conducted in accordance with generally accepted auditing standards and the AICPA Industry Guide for Voluntary Health and Welfare Organizations and a copy shall be filed with the Division of Vocational Rehabilitation Services each year.
(c) A for-profit organization shall provide a written report by an independent auditor in compliance with the terms and conditions of the grant agreement and applicable laws and regulations, within 13 months of the conclusion of the contract, or within 13 months of the end of the fiscal year which includes the grant period. Such a report on compliance can be part of the independent auditor's financial audit, or can be a separate report.
(d) Charges for services or products will be based on a knowledge of their cost, including overhead. All long-term contracts should be reviewed regularly to ensure an adequate pricing structure.
(e) Where fees are charged for services not paid for by other agencies, the organization will have an established schedule of fees for services. The schedule of fees shall be available in printed form and will be applied fairly and equitably to each person served. Fees will not be divided with other agencies or individuals as consideration for referral of persons to be served.
(f) In quoting bids for contract work, an overhead mark-up should be charged. The value of any products or services, equipment or space provided by the contractor for the contract operation may be included in the determination of this mark-up. Bid quotations for program services or work should take into consideration the following:
1. Knowledge of local industry prevailing piece or time rates for comparable work;
2. Determination of production norms of the clients;
3. Production rate norms established when industry rates are not available; and
4. Costs of supplies, equipment peculiar to the work, and of administrative overhead.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 4 - VOCATIONAL EVALUATION › Section 12:51-4.2 - Procedure

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The rehabilitation organization will maintain a current description of the tools, forms, and materials used for the vocational evaluation process, noting when such tools are utilized. DVRS may contract with an organization for a short term evaluation utilizing a valid commercial assessment system. In these instances, the maximum fees and length of time will be those on file with the community rehabilitation program unit.
(b) The evaluation staff conference will be conducted no later than the fourth week for a five-week evaluation and no later than the eighth week for a 10 week evaluation and will include minimally the consumer, the agency case manager, and the DVRS counselor.
(c) The evaluation report will be prepared following the staff conference and should arrive at DVRS office during the fifth week for a five-week evaluation and during the ninth week for a 10-week evaluation and will be processed for further action by DVRS. DVRS will be responsible for providing appropriate documentation of such action to the facility within one week of receipt of the report. The vocational evaluation report will be comprehensive in nature and include information as referenced in the most recently published CARF standards manual concerning the range and scope of comprehensive vocational evaluation services. The report will answer the referral questions, be shared with the individual, be disseminated in a timely manner and be relevant to the desired employment outcome. Required supports shall be identified.
(d) Vocational evaluation, other than simulated job stations, on-floor work observation, and on-the-job evaluation, shall be carried out in a separate room with appropriate space, light, and ventilation. Sound levels shall not be so excessive as to interfere with the evaluation process.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 5 - WORK ADJUSTMENT TRAINING (WAT) › Section 12:51-5.1 - Work adjustment training

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Work adjustment training (WAT) is a comprehensive, individualized service that assists persons seeking employment to develop or reestablish skills, attitudes, personal characteristics, work behaviors, functional capacities, to achieve the identified integrated employment outcome.
(b) Services are provided that address the individual needs of a person seeking employment to achieve the desired integrated employment outcome which shall include: attendance and punctuality; grooming skills; job-seeking skills such as interviewing, completing applications, and developing and using, job-finding networks and resources; on-the-job performance skills related to quality and quantity of work; work-related community skills such as time management, mobility, and money management skills; functional literacy skills; knowledge of work practices, such as payroll deductions, insurance, unions, retirement, benefits, and safety; work-related academic skills; work-related communication skills; access to government and community service agencies; community living arrangements and coordination; knowledge of legal affairs/tax matters and mobility and transportation skills.
(c) Work adjustment services shall result in: (1) development of a rehabilitation plan for placement in integrated employment with or without supports; or (2) development of a rehabilitation plan for extended employment for up to one year for those individuals performing at 20 percent productivity who will continue to prepare for integrated employment; or (3) development of an organization's rehabilitation plan, should an individual choose to enter extended employment rather than pursue services leading to integrated employment. The community rehabilitation program shall request certification for extended employment if the individual's productivity rate is 20 percent or more of standard productivity or seek an alternate source of funding for extended employment.
(d) During work adjustment training, staff conferences are to be held no less than every six weeks. Written notes of these conferences will be submitted to DVRS during the week following the conference. A comprehensive review of the client's progress will be conducted at the staff conference two weeks prior to the end of the authorization (approximately week 16 for a 90-day authorization and week seven for a 45-day authorization). The same relative schedule for processing will be binding on both parties.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 6 - TIME LIMITED JOB COACHING › Section 12:51-6.1 - Time limited job coaching

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Time limited job coaching is the provision of support by a job coach to an individual with a disability in an integrated, competitive job setting. This program is intended for those who require intensive individual training at the work site, but who, once they have learned the job and other routines, will not require long term extended services.
(b) Each consumer is to receive an individual vocational assessment. This can be a review of existing records from other resources compiled by the rehabilitation counselor. The range and scope of the evaluation services are the same as those listed in 12:51-4.1(b).
(c) The client, a representative of the community program, and the Division's local Vocational Rehabilitation Counselor shall meet to identify those services necessary for the client to become employed, and to formulate an Individualized Plan for Employment. At this point, if there is consensus among the parties, an individual placement in integrated employment with the assistance of a job coach can be funded.
(d) Records that must include actual numbers of job coaching hours for each day shall be maintained.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 6 - TIME LIMITED JOB COACHING › Section 12:51-6.2 - Personnel administration and staffing development

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Basic qualifications for professional job coaches are that the individual shall have an AA degree from an accredited college in the Human Services field, or three years of related experience. If the job coach is to serve individuals whose primary language is American Sign Language (ASL), the coach shall achieve a rating of Intermediate in the Sign Communication Proficiency Interview (SCPI).
(b) Mentors recruited at the job sites shall be supervised and shall have the qualifications required for their assignments. Any personal risks or liabilities that might be encountered shall be clearly communicated to the mentor, along with information on insurance coverage.
(c) Trainees/interns shall be supervised and have the qualifications required for their assignments. Information regarding any personal risks, liabilities, and insurance coverage shall be clearly communicated to the trainee/intern and, when appropriate, to the affiliating academic or training program.
(d) Job description shall be maintained which address all staff members involved in this service. The descriptions shall set forth the qualifications, the reporting supervisor, the position(s) supervised, and the duties of each position. These are to be dated, regularly reviewed for appropriateness, and provided in written form to the individual involved.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 6 - TIME LIMITED JOB COACHING › Section 12:51-6.3 - Job coach and job coach supervisor training

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The organization shall have a policy for orientation of new staff members, staff members moving to new positions, volunteers, and trainees/interns, including orientation to the organization's purpose.
(b) The organization shall define and provide for the orientation and ongoing training needs of personnel providing job coaching services. This orientation and training shall include achieving community integration and the following: introduction to disability; philosophy of the organization in such areas as personal dignity, family interactions, and participation in community life; individual rights and how to assist persons to secure and exercise those rights; behavioral management practices; characteristics of persons served (for example, means of communication, degree of supervision, guardianship, special needs, medications, and general health); communication and active listening skills; confidentiality; conflict resolution; documentation and recordkeeping; job development techniques; performing a job analysis; creating the client job profile; placement; creation of a job log; facilitation of the use of natural supports; legal requirements and hiring practices (for example, Americans with Disabilities Act, Department of Labor Wage and Hour regulations); prevention/reporting of neglect and abuse; reasonable accommodation including assistive technology; social skills training; and work environments including negotiating skills, interacting with supervisors, understanding of employer and organized labor's needs and expectations.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 6 - TIME LIMITED JOB COACHING › Section 12:51-6.4 - Staff coverage

Current through Register Vol. 56, No. 14, July 15, 2024
The organization has a written procedure that identifies alternate individuals to ensure that the job coaching service is provided in the absence of designated job coaching staff.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 7 - EMPLOYMENT SKILLS TRAINING SERVICES › Section 12:51-7.1 - Employment skills training services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An employment skills training service is an organized, formal training program that assists a person seeking employment to acquire the skills necessary for a specific job or family of jobs. Formal skills training programs can be provided at job sites or within formal and organized training and educational settings.
(b) A number of community based organizations have developed programs intended to provide entry level skills in various occupations for individuals in the community who have disabilities. In that there are frequently an insufficient number of individuals with disabilities in a community at a given period in time to fill a complete class, such programs shall also be available for individuals without disabilities.
New Jersey Administrative Code › Title 12 - LABOR AND WORKFORCE DEVELOPMENT › Chapter 51 - VOCATIONAL REHABILITATION SERVICES › Subchapter 7 - EMPLOYMENT SKILLS TRAINING SERVICES › Section 12:51-7.2 - Approval process

Current through Register Vol. 56, No. 14, July 15, 2024
In order to vend a skill training program by a community-based organization, it is necessary to acquire approval from the New Jersey Department of Labor and Workforce Development. In those instances where some other Department has approval authority, the appropriate approval from that Department shall be secured.