Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-20 - Electronic signature

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
It is the purpose of this policy to
				establish rules for the use and permission for use of electronic signatures at
				the university in conformance with
				division (j) of section of the revise code
				1306.20(J).
(B)
								Policy
(1)
									This rule applies to electronic signatures involving
			 Bowling Green state university, in accordance with division (j) of section
			 1306.20
									of the Revised
			 Code.
(2)
									The university policy governing electronic signatures
			 shall remain consistentwith electronic signature requirements in the Ohio
			 Revised Code.
(3)
									Electronic signatures shall only be used as governed by
			 the policy governing electronic signatures involving the university as set
			 forth in paragraph (d) (5) of rule 3341-107 of administrative
			 code and as specified by the chief financial officer and vice president for
			 finance and administration or as delegated to the office of information
			 technology services (ITS).
(4)
									When implementing
			 electronic signatures systems, the university shall consider types of
			 institutional data, as governed by university policy.
(5)
									The university
			 recognizes an electronic signature as legally binding to the fullest extent
			 permitted by law.
(6)
									An electronic signature may be accepted in all
			 situations if requirement of a signature or approval is stated or implied in
			 conformance with requirements set forth by ITS.
(7)
									The university
			 may designate specific university transactions to be executed by electronic
			 signature.
(8)
									The university may, at its discretion, elect to opt out
			 of conducting business electronically with any party or in any transaction, for
			 any reason or no reason.
(a)
										Employees, including student employees, acting within
			 the scope of their employment may not opt out of conducting a transaction
			 electronically.
(b)
										Individuals and entities (excluding employees acting
			 within the scope of their employment) may seek to opt out of conducting a
			 transaction electronically by providing written notice of a request to opt out
			 of conducting business with the university electronically.
(9)
									An
			 electronic signature that does not employ a university-approved authentication
			 method at the time of signature may not be binding on the
			 university.
(10)
									All security procedures and technologies shall provide
			 authentication, nonrepudiation, and integrity to the extent that is reasonable
			 for each electronic signature, as determined by the university.
(11)
									When at any time
			 during a transaction the university requires a signature or is conducting a
			 financial transaction, the university shall require a separate and distinct
			 action on the part of the person conducting the transaction for financial
			 transactions and each signature. The separate and distinct action shall be
			 clearly marked as indicating an intent to complete a financial transaction or
			 electronically sign a record. The separate and distinct action may include a
			 series of keystrokes, a click of a mouse, or other similar
			 actions.
(12)
									Electronic signature documentation shall be maintained
			 in accordance with the university record retention schedule and as specified by
			 the university policy governing electronic signatures.
(13)
									The university
			 shall identify responsibilities of individuals and units regarding electronic
			 signatures.
Date: March 2, 2015