New York Codes, Rules and Regulations › Title 15 - Department of Motor Vehicles › Chapter I - REGULATIONS OF THE COMMISSIONER › Subchapter J - Driver Rehabilitation Programs › Part 141 - Motor Vehicle Accident Prevention Course By Internet Or Other Technologies (alternate Delivery Methods) › Section 141.11 - Adm course administration

Current through Register Vol. 46, No. 28, July 10, 2024
An approved sponsoring agency must:
(a) perform all administrative functions in
				  connection with the course in accordance with this Part and applicable laws.
(1) Provide student participation data in a
				  manner prescribed by the commissioner.
(2) Provide, for the department's approval, a
				  sample course completion certificate which is designed to and capable of
				  preventing fraud and forgery, and which designates the type of ADM course
				  completed, and which shall be used to verify course completion for submission
				  to insurance companies.
(3)
				  Establish appropriate lines of communication with the department in order to
				  provide efficient and effective administration of the course.
(4) Keep program records open to the
				  inspection of the department during the sponsoring agency's normal business
				  hours, or by appointment at a time and place acceptable to the
				  department.
(5) Submit copies to
				  the department of any and all written policies and procedures related to the
				  administration of the program.
(6)
				  Maintain student completion records, including footprint data, for a period of
				  five years and provide duplicate completion certificates, if necessary, upon
				  request. Student records shall include the items related to course completion
				  as set forth in Appendix A (section
				  141.14  of
				  this Part).
(7) Issue course
				  completion certificates within 14 business days of course completion to each
				  and every motorist who successfully completes the course.
(8) Report each and every motorist who
				  successfully completes the course to the department within 30 business days of
				  course completion.
(9) Notify
				  student in advance of all of the requirements necessary to successfully
				  complete the course, including technical requirements and final date for
				  completion. The completion date on the certificate is the date when all
				  requirements have been met.
(10)
				  Publish privacy rights at the beginning of the course materials.
(11) For internet courses, motorists must
				  type "I agree" to acknowledge and agree to all course completion requirements
				  and the sponsor's privacy policy information required under sections
				  141.5 and
				  141.10 
				  of this Part. For in person registration or during the proctored test, students
				  must sign an agreement acknowledging and agreeing to all course completion
				  requirements and the sponsor's privacy policy information required under
				  sections
				  141.5 and
				  141.10 
				  of this Part.
(12) Provide an
				  enrollment contract that student must read and acknowledge prior starting
				  instruction, where appropriate. Enrollment contract shall explain the course,
				  minimum instruction times, all fees associated with the course, completion
				  procedures, minimum technology requirements and other relevant information as
				  prescribed by the commissioner, including the course benefits and limitations
				  as described in the department's C-32A publication. The contract will also
				  include an affirmation by student that they will complete the entire course
				  without assistance; will abide by all terms of the contract; will not knowingly
				  accept a course completion certificate if the course has not been
				  completed.
(13) In any case where a
				  sponsoring agency is unable to provide the course or any part of the course,
				  the student must be given the option of receiving a full refund of all course
				  fees. In addition to the option of a full refund, students may be given the
				  opportunity to reschedule the course if and when it becomes
				  available.