Oklahoma Administrative Code › Title 730 - Department of Transportation › Chapter 1 - Administrative Operations › Subchapter 3 - Transportation Commission › Section 730:1-3-7 - Meeting agenda; Unanimous Consent Docket

Current through Vol. 41, No. 20, July 1, 2024
(a) The Commission shall publish an agenda
				which shall set forth each item to be considered by the Commission at its
				regular meeting or during a special meeting. Each item on the agenda shall be
				fully supported by a written explanation of the action requested and the
				reasons for taking the proposed action. Except as provided in this section,
				agenda items shall be presented separately in open meeting of the Commission.
				Items requiring an executive session of the Commission shall be placed on the
				agenda and presented in accordance with the Oklahoma Open Meeting
				Act.
(b) Matters of a routine
				nature requiring approval of the Commission may be placed on a "Unanimous
				Consent Docket" and will be considered by the Commission as one item. Matters
				placed on the "Unanimous Consent Docket" may include, but are not limited to,
				additions to the County Bridge Program not involving Federal or state funds;
				programming of At-Grade Railroad Signalization Projects; changes in traffic
				control; changes in speed limits; programming of County Road projects not
				involving Federal or state funds; settlement of claims; land sales and
				supplemental agreements and additional appropriations not exceeding a total of
				$150,000.00. All matters to be included in the "Unanimous Consent Docket" shall
				be fully supported by a written explanation of the matter. Any member of the
				Commission may request that a matter be removed from the "Unanimous Consent
				Docket" and separately considered. If such a request is made the matter shall
				be removed from the docket and presented for separate consideration by the
				Commission.
(c) The Department
				shall conduct a monthly agenda meeting to prepare the agenda for the next
				Commission meeting and review the items to be presented. One unnumbered copy of
				each agenda item shall be submitted to the secretary for the Commission not
				later than twenty-four (24) hours prior to the agenda meeting. Each item to be
				presented to the Commission shall be reviewed in the agenda meeting and agenda
				item numbers will be assigned. Before close of business on the day following
				the agenda meeting, personnel presenting agenda items at the Commission meeting
				shall deliver one (1) properly numbered copy of the items to the secretary for
				the Commission. The secretary for the Commission shall prepare Commission
				meeting packets which will be mailed on the Friday following the agenda meeting
				to each member of the Commission. A copy of the Commission meeting packet shall
				also be forwarded to the Director, Secretary of Transportation, and the Media
				and Public Relations Division. In the event an item considered at the agenda
				meeting is not submitted to the secretary for the Commission in time to be
				included in the Commission meeting packet, the office originating the item
				shall be responsible for submitting four (4) copies of the item to the
				secretary for the Commission and the originating office shall mail the item
				with transmittal letter to each Commissioner. Items which are not considered at
				the agenda meeting shall not be added to the Commission agenda without the
				permission of the Chairman of the Commission or the Director.
(d) Transportation Commission regular
				meetings are for the purpose of transacting business. They are not public
				hearings. Presentations to the Commission by persons other than members of the
				Legislature, representatives of the Governor or employees of the Department
				shall not be placed on the Commission agenda without the express permission of
				the Chairman of the Commission or the Director.
Amended at 12 Ok Reg
				  1833, eff 6-12-95; Amended at 16 Ok Reg 2024, eff
				  6-11-99