Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-10.109 - Operational procedures and regulations regarding the university center plaza

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In order to assure the orderly calendaring and
			 planning for events and special activities held within the plaza area the
			 following regulations will pertain.
(B)
								Procedures.
(1)
									Scheduling events
			 and special activities in the plaza.
(a)
										Registered student organizations or university
			 departments may request the use of the university center plaza for special
			 activities and events by following the procedures spelled out below.
			 Nonuniversity groups, organizations or individuals may request the use of the
			 plaza for a special event or activity only through a sponsoring academic or
			 administrative department of the university or a registered student
			 organization. Any individual, group, or organization permitted to schedule a
			 special activity or event in the plaza will be responsible for all expenses
			 and/or any damages incurred. Further, the sponsor of a nonuniversity
			 individual, group, or organization may lose the privilege of sponsorship in the
			 event that the sponsored nonuniversity individual, group or organization fails
			 to adhere to all university policies, rules, and regulations, or local, state,
			 and federal laws.
(b)
										All requests must first be reviewed by the plaza
			 curator before the activity or event can be scheduled so that necessary
			 provisions are made and accepted. (Student organizations must fill out a "VIP
			 Event" form at the office of campus life following paragraph (B)(1) of this
			 rule.
(c)
										Registered student organizations and university
			 departments are encouraged to request facilities and services at least
			 forty-eight hours prior to the event.
(d)
										Because of
			 possible weather problems, the scheduling of an appropriate backup area for the
			 intended event is desirable. If an event cannot take place because of weather
			 and there is no scheduled backup area, the event must be
			 canceled.
(e)
										Only that area of the plaza designated by the
			 university scheduling office is available for scheduled activities and events.
			 The scheduling organization is responsible for insuring that spectators do not
			 gather on the walkway under the overhang.
(f)
										The university
			 permits assemblies of registered student organizations and university
			 departments without prior written approval on the university center plaza. All
			 such assemblies must be conducted in accordance with all the guidelines of the
			 plaza and must be so conducted so that campus pedestrian and automobile traffic
			 are unimpeded and members of the university community not participating in the
			 assembly may proceed with their normal activities.
(g)
										To avoid space
			 conflicts, groups are encouraged but not required to reserve the university
			 plaza for such assemblies.
(h)
										Scheduled events
			 and activities have priority over nonscheduled assemblies.