reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 17 - Availability of Information, Scope and Description of Open Meetings › Section 612:1-17-1 - Access to DRS records

Current through Vol. 41, No. 20, July 1, 2024
(a)
Rights.
The Oklahoma Open Records Act is codified in 51 O.S. 24A.1
				through 24A.18. In general the purpose of this Act is to ensure and facilitate
				the public's right of access to, review and copying of governmental records.
				The scope of the records to be maintained is expanded under the Act to include
				completed records of all business and financial transactions. The description
				of records to be maintained specifically includes books, photographs,
				microfilm, computer tapes or disks, video records, or "other material
				regardless of physical form or characteristic".
(b)
Fee exclusions and fees.
Provisions for copying and search fees are contained in the statute, with these
				exceptions being noted: no copy fee is charged to other public entities, to
				applicants, recipients or their representatives, or employees or former
				employees seeking information from their case file or employment records; and
				no search fee is charged to news media, schools, authors, or "taxpayers seeking
				to determine whether those entrusted with the affairs of its government are
				honestly, faithfully, and competently performing their duties as public
				servants." The fees listed in (1) - (4) of this Subsection may stand alone or
				be charged in combination. For example, a person may be charged a search fee in
				addition to a fee for photocopying.
(1)
Fees for photocopying.
The Department has established a fee
				schedule for documents having the dimensions of 8 1/2 x 14 inches or smaller;
				if less than 10 pages, 25 cents per page, between 10 and 100 pages, 10 cents
				per page, and over 100 pages, 5 cents per page, or a maximum of one dollar
				($1.00) per copied page for a certified copy.
(2)
Fees for search.
Requests
				that are for a commercial purpose or clearly would cause excessive disruption
				of office function will be charged a search fee of $25.00 per hour for staff
				time spent in the search.
(3)
Fees for other types of reproduction.
Requests for computer runs,
				microfilming or reproduction other than photocopying, will be charged at the
				cost to the Department of duplicating the information involved. Such requests
				are to be forwarded to the State Office where the fee will be developed with
				the appropriate division.
(4)
Payment of fees.
All fees are paid prior to delivering the copies,
				and if the request is for search only, the fee is paid before the person is
				allowed to review the material. All fees are paid by check or money order; cash
				is not accepted. The fee payment is transmitted to the State Office, Attention
				Financial Services Division. In addition, a receipt is to be given upon
				payment. A copy of the manual material is maintained to explain the fee
				schedules to interested persons.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 17 - Availability of Information, Scope and Description of Open Meetings › Section 612:1-17-2 - Scope and description of the Open Meetings Act

Current through Vol. 41, No. 20, July 1, 2024
The Oklahoma Commission for Rehabilitation Services public
				  meetings are conducted in compliance with the Oklahoma Open Meeting Act. [25
				  O.S. §
									301
				  through
				  314
				  ] The Oklahoma Secretary of State website serves as the open meeting
				  clearinghouse.
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Amended at 13 Ok
				  Reg 1727, eff 7-1-96
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 17 - Availability of Information, Scope and Description of Open Meetings › Section 612:1-17-3 - News media contacts

Current through Vol. 41, No. 20, July 1, 2024
(a)
Philosophy.
The Department of Rehabilitation maintains an "open
				door" policy toward the news media. DRS and its staff are stewards of the
				public resources entrusted to them, and are accountable to the taxpayers of
				Oklahoma for the use of these resources. Access of the news media to
				information about DRS policies, programs and administrative activities is a key
				part of such accountability. When in contact with the media, staff must keep in
				mind the media will treat any information provided by staff as the official
				position of the Department.
(b)
Limitations on access to client information.
DRS must protect the
				privacy of recipients of DRS services where that is appropriate. At no time
				shall information about a particular recipient be released, unless express,
				written permission is given by the client. The right to privacy of clients is a
				higher priority than the need for releasing information to the news media.
				Prior to the release of information to the news media, the Department secures
				the client's permission by the completion of Permission for Release of
				Information by the client.
(c)
Response to media inquiries.
Media requests for information
				generally fall into two categories.
(1) The
				first category includes those questions about Department programs and services
				staff routinely answer for consumers, referral sources, and the public. When
				the media ask such questions, refer them to the local staff person best
				qualified to answer.
(2) The second
				category includes those inquiries related to official agency positions on
				budget, legislative, legal, or other sensitive matters, including consumer or
				public complaints. These inquiries, when coming from the media, are to be
				immediately referred to the Communications Director. Because many of the media
				inquiries received at the State Office fall into this category, all media
				inquiries received at the State Office will be referred to the Communications
				Director. This will allow time to prepare and/or coordinate an accurate and
				appropriate response.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 18 - Process Improvement › Part 1 - GENERAL PROVISIONS › Section 612:1-18-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Chapter is to set forth the policies
					 and procedures governing the operations of the Process Improvement Unit and its
					 subsections, Program Standards and Case Review of the Department of
					 Rehabilitation Services.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 18 - Process Improvement › Part 3 - PROGRAM STANDARDS › Section 612:1-18-10 - Program Standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose of Program Standards.
The purpose of the Program Standards
				  Section is to inform agency strategic decision-making and support agency
				  programs through the use of research, statistical analysis, program evaluation
				  and process improvement methodologies aimed at improving programmatic outcomes.
(b)
Responsibilities of
				  Program Standards.
Program Standards staff are charged with supporting
				  agency programs by:
(1) Conducting studies
				  and surveys of agency staff, clients and the public to determine opinions and
				  needs regarding agency programs;
(2) Analyzing statistical data collected
				  either by the agency or obtained from recognized external data sources
				  regarding client demographics, behavior, participation, needs and outcomes to
				  inform program administrators and agency leadership;
(3) Applying program evaluation methodologies
				  to agency programs, either formative or summative, focused on
				  process/implementation fidelity, outcomes/performance measures, or cost
				  effectiveness/efficiency;
(4)
				  Through the use of Lean and Six Sigma methodologies, facilitating work groups
				  to analyze and streamline business processes, identify and correct areas of
				  programmatic concern, and improve effectiveness and efficiency of programmatic
				  flow;
(5) Verifying, cleaning and
				  reporting data to the Rehabilitations Services Administration as required by
				  federal regulation;
(6)
				  Participating, as required, in external auditing procedures by state or federal
				  entities;
(7) Monitoring
				  programmatic outcomes for report to program and agency leadership.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 18 - Process Improvement › Part 5 - CASE REVIEW › Section 612:1-18-20 - Case Review

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of the Case Review Section is to conduct
				  evaluations on programmatic case documentation to ensure compliance with
				  federal regulation and to enhance agency effectiveness.
(b)
Case Review
				  Responsibilities.
Case Review staff are charged with the following
				  responsibilities:
(1) Conducting reviews on a
				  random sample of closed cases to determine if case documentation indicates
				  consumers are being served according to standards established by the
				  Rehabilitation Act and agency policy. Staff will use the instrument currently
				  approved by the Director or designee and will report their findings to
				  appropriate staff on a regular schedule.
(2) Upon request and as other duties allow,
				  conducting reviews of active cases or other specialized reviews and will report
				  their findings to appropriate staff within agreed-upon deadlines.
(3) Participating in compliance reviews
				  conducted by RSA as assigned. RSA staff will be responsible for reporting the
				  results of such reviews unless otherwise directed by the Administrator for
				  Process Improvement.
(4) Acting as
				  subject matter experts in the area of case review, compliance and best
				  practices, including providing training as requested.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 19 - DRS Rules for AIDS and HIV Infection [Revoked] › Section 612:1-19-1 - Statement of Department compliance with rules for AIDS and HIV infection [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Revoked at 18 Ok
				  Reg 2220, eff 7-1-01
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 19 - DRS Rules for AIDS and HIV Infection [Revoked] › Section 612:1-19-2 - Definitions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Revoked at 18 Ok
				  Reg 2220, eff 7-1-01
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 19 - DRS Rules for AIDS and HIV Infection [Revoked] › Section 612:1-19-3 - General policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Revoked at 18 Ok
				  Reg 2220, eff 7-1-01
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 19 - DRS Rules for AIDS and HIV Infection [Revoked] › Section 612:1-19-4 - Educational programs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Revoked at 18 Ok
				  Reg 2220, eff 7-1-01
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 1 - Administrative Operations › Subchapter 19 - DRS Rules for AIDS and HIV Infection [Revoked] › Section 612:1-19-5 - Confidentiality [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4607,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2425, eff 7-1-94; Revoked at 18 Ok
				  Reg 2220, eff 7-1-01
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 1 - General Provisions › Section 612:3-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Chapter is to set forth the policies and
				  procedures governing the operation of the Management Services Division of the
				  Department of Rehabilitation Services. The policies in this Chapter are
				  promulgated under the authority of the Commission for Rehabilitation Services
				  as established in 74 O.S., Section 166.1 et seq.
Added at 12 Ok Reg 769,
				  eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency); Added
				  at 13 Ok Reg 1731, eff 7-1-96
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 1 - General Provisions › Section 612:3-1-3 - Functions of the division

Current through Vol. 41, No. 20, July 1, 2024
The division of Management Services provides all components
				  of the Department administrative and programmatic support including human
				  resources, purchasing, contracts, property management, material management,
				  information services, policy management, program standards and fund
				  raising.
Added at 12 Ok Reg 769,
				  eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency); Added
				  at 13 Ok Reg 1731, eff 7-1-96; Amended at 19 Ok Reg 1814, eff 7-1-02; Amended
				  at 20 Ok Reg 1769, eff 7-1-03; Amended at 21 Ok Reg 1773, eff 7-1-04; Amended
				  at 27 Ok Reg 1584, eff 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 1 - OVERVIEW OF HUMAN RESOURCES UNIT › Section 612:3-3-1 - Mission of the Human Resources Unit

Current through Vol. 41, No. 20, July 1, 2024
The mission of the Human Resources Unit is to provide
					 comprehensive human resource management and development programs which support
					 the achievement of the Agency's mission, values and goals. Human Resources Unit
					 programs focus on recruiting, retaining and developing qualified Agency staff.
					 An effective and efficient human resources system increases overall individual
					 and organizational performance and the quality of services to persons with
					 disabilities.
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 1 - OVERVIEW OF HUMAN RESOURCES UNIT › Section 612:3-3-2 - Organization of the Human Resources Unit [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96; Amended at 14 Ok Reg 2323, eff 7-1-97;
					 Amended at 19 Ok Reg 1814, eff 7-1-02; Revoked at 20 Ok Reg 1769, eff
					 7-1-03
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 3 - HUMAN RESOURCES MANAGEMENT-PERSONNEL PROGRAMS › Section 612:3-3-20 - Department of Rehabilitation Services recruitment and selection plan

Current through Vol. 41, No. 20, July 1, 2024
(a)
Method of
				  application.
All applicants who are permanent classified employees, or
				  former permanent classified state employees eligible for reinstatement to the
				  classified service, shall submit a completed official State of Oklahoma
				  employment application-1 online with OMES-HCM at jobs.ok.govno later than the
				  closing date and time stated in the posted notice. DRS does not carry over
				  completed applications from one posting to the next unless specified on the
				  posting. All other applicants for classified positions must apply by means of
				  the method indicated on the vacancy notice. OMES-HCM notifies applicants who
				  did not meet minimum education and experience requirements for the position.
				  Applicants may submit additional information to OMES-Human Capital Management
				  which reflects they meet the minimum qualifications for the position. If Human
				  Capital Management determines that minimum qualifications for the position are
				  met, the applicant log may be amended and the applicant given consideration for
				  the position if a final selection has not been made by the selecting
				  official.
(b)
Optional
				  Program for Hiring Applicants with Disabilities.
Applicants that have
				  been certified as "a person with a severe disability" by Human Capital
				  Management will be included on the Special Appointment/Free Names list through
				  HCM and may be considered along with other qualified internal and external
				  applicants.
(c)
Eligibility
				  for consideration.
The agency may consider external applicants
				  concurrently with internal applicants following closing of the announcement. To
				  be eligible for consideration, applicants must meet the requirements set forth
				  in Paragraphs (1) or (2) of this Subsection.
(1) A permanent classified employee or a
				  former state employee who is eligible for reinstatement must:
(A) submit a completed official State of
				  Oklahoma employment application online with OMES-HCM at jobs.ok.gov no later
				  than the closing date and time specified on the posting notice; and
(B) be certified by the HCM Applicant
				  Services Division as meeting the minimum qualifications for the posted Level(s)
				  of the Job Family. However, career progression promotions shall be exempt from
				  this requirement provided that an employee has been in a lower level of the job
				  family for an amount of time equal to the difference in the lengths of the
				  experience requirements of the two levels.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 3 - HUMAN RESOURCES MANAGEMENT-PERSONNEL PROGRAMS › Section 612:3-3-21 - Department of Rehabilitation Services Fair Labor Standards Act policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96; Revoked at 14 Ok Reg 2323, eff
					 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 5 - HUMAN RESOURCES MANAGEMENT SECTION - EMPLOYEE RELATIONS PROGRAMS [Revoked] › Section 612:3-3-40 - Department of Rehabilitation Services employee grievance policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96; Revoked at 14 Ok Reg 2323, eff
					 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 5 - HUMAN RESOURCES MANAGEMENT SECTION - EMPLOYEE RELATIONS PROGRAMS [Revoked] › Section 612:3-3-41 - Discrimination and harassment complaint policy and procedure [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96; Revoked at 14 Ok Reg 2323, eff
					 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 3 - Human Resources Unit › Part 5 - HUMAN RESOURCES MANAGEMENT SECTION - EMPLOYEE RELATIONS PROGRAMS [Revoked] › Section 612:3-3-42 - Mediation [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 12 Ok Reg
					 769, eff 1-5-95 (emergency); Added at 12 Ok Reg 1953, eff 4-28-95 (emergency);
					 Added at 13 Ok Reg 1731, eff 7-1-96; Revoked at 14 Ok Reg 2323, eff
					 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 1 - GENERAL PROVISIONS › Section 612:3-5-1

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 26 Ok Reg 1688, eff
					 7-1-09
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 1 - GENERAL PROVISIONS › Section 612:3-5-2 - Definitions [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-12 - Policy [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 23 Ok Reg 1975, eff 7-1-06; Amended at 26 Ok Reg
					 1688, eff 7-1-09; Amended at 27 Ok Reg 1584, eff
					 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-13

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff 7-1-99; Amended at 19 Ok Reg
					 1814, eff 7-1-02; Amended at 21 Ok Reg 1773, eff 7-1-04; Amended at 26 Ok Reg
					 1688, eff 7-1-09; Amended at 27 Ok Reg 1584, eff
					 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-14

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff 7-1-99; Amended at 19 Ok Reg
					 1814, eff 7-1-02
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-15

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff
					 7-1-99
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-16

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff 7-1-99; Amended at 20 Ok Reg
					 1769, eff 7-1-03
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-17

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 19 Ok Reg 1814, eff
					 7-1-02
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-18

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 3 - POLICY [Revoked] › Section 612:3-5-19

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 5 - PROGRAM STANDARDS [Revoked] › Section 612:3-5-29 - Program Standards [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff 7-1-99; Amended at 19 Ok Reg
					 1814, eff 7-1-02
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 5 - PROGRAM STANDARDS [Revoked] › Section 612:3-5-30

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff 7-1-99; Amended at 19 Ok Reg
					 1814, eff 7-1-02; Amended at 27 Ok Reg 1584, eff
					 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 3 - Management Services Division › Subchapter 5 - Process Improvement › Part 5 - PROGRAM STANDARDS [Revoked] › Section 612:3-5-31

Current through Vol. 41, No. 20, July 1, 2024
Added at 14 Ok Reg
					 1428, eff 7-1-97; Amended at 16 Ok Reg 2584, eff
					 7-1-99
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 5 - Financial Services Division › Subchapter 1 - General Provisions › Section 612:5-1-1 - Purpose for Financial Policy

Current through Vol. 41, No. 20, July 1, 2024
The purpose is to set forth the policies and procedures
				  governing the Financial Services Division of the Department of Rehabilitation
				  Services (the agency). Authority for the policies contained herein derive from
				  enabling legislation for the agency, Title 74 O.S. §
									166.1,
				  et seq., and legislation governing public finance, Oklahoma Statutes Title 62.
				  This is also based upon rules published by the Office of Management and
				  Enterprise Services, Oklahoma Administrative Code Title 260. In good faith,
				  these policies reproduce Office of Management and Enterprise Services
				  Requirements.
Added at 27 Ok Reg 1588,
				  eff 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 5 - Financial Services Division › Subchapter 1 - General Provisions › Section 612:5-1-2 - Mission of the Financial Services Division

Current through Vol. 41, No. 20, July 1, 2024
The mission of the Financial Services Division is to provide
				  quality financial management and administration of all agency budgeting,
				  federal and general accounting, revenue, claims processing, and reporting for
				  our customers.
Added at 27 Ok Reg 1588,
				  eff 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-1.1 - Legal Authority

Current through Vol. 41, No. 20, July 1, 2024
The administrative rules presented in this Chapter are based
				  upon the Rehabilitation Act [29 USC
				  701 et seq.], and were promulgated by the
				  Commission for Rehabilitation Services under the authority of 74 O.S., Section
				  166.1, et seq. and reauthorized under the Workforce Innovation and Opportunity
				  Act (WIOA) (
				  P.L.
				  113-128 ), signed into law on July 22, 2014. To
				  the extent that any of these administrative rules are inconsistent with federal
				  laws or accompanying regulations, the federal laws or regulations shall govern
				  and supersede the applicable administrative rule.
Added at 28 Ok Reg 1832,
				  eff 7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Chapter is to set forth rules for the
				  provision of services provided by the Division of Vocational Rehabilitation and
				  the Division of Services for the Blind and Visually Impaired.
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 16 Ok
				  Reg 1614, eff 7-1-99; Amended at 28 Ok Reg 1832, eff
				  7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-3 - Basic philosophy of rehabilitation programs

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The purpose of
				programs and services provided by the Division of Vocational Rehabilitation
				(DVR) and the Division of Services for the Blind and Visually Impaired (DSBVI)
				is to empower individuals with disabilities to maximize employment, economic
				self-sufficiency, independence, and inclusion and integration into society by
				operating statewide comprehensive, coordinated, effective, efficient, and
				accountable vocational rehabilitation programs, each of which is an integral
				part of a statewide workforce development system. Vocational rehabilitation
				programs are designed to assess, plan, develop and provide vocational
				rehabilitation services for individuals with disabilities, consistent with
				their unique strengths, resources, priorities, concerns, abilities,
				capabilities, interests and informed choice, so that they may prepare for and
				engage in competitive integrated employment and achieve economic
				self-sufficiency.
(b)
Basic
				philosophy.
DVR and DSBVI vocational rehabilitation programs are carried
				out in accordance with the principles stated in Section 101 (a) of the
				Rehabilitation Act as amended by the Workforce Innovation and Opportunity Act
				(WIOA) (
				P.L.
				113-128 ), signed into law on July 22, 2014 seeks
				to empower individuals with disabilities.
(1)
				Individuals with disabilities, including individuals with the most significant
				disabilities, are generally presumed to be capable of engaging in competitive
				integrated employment and the provision of individualized vocational
				rehabilitation services can improve their ability to become gainfully employed.
(2) Individuals with disabilities
				must be provided the opportunities to obtain competitive integrated employment
				performed on a full-time or part-time basis in integrated settings.
(3) Individuals with disabilities must have
				the opportunity to be active and full partners in their vocational
				rehabilitation process.
(4)
				Qualified vocational rehabilitation counselors and other qualified and
				specialized rehabilitation personnel are necessary to facilitate the
				accomplishment of the employment outcomes and objectives of an individual.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-3.1 - Procedural exceptions

Current through Vol. 41, No. 20, July 1, 2024
Procedures set forth in this Chapter are not intended to
				  reflect every situation that might confront DVR or DSBVI staff or to replace
				  the staff's use of good judgment. In individual cases an exception from basic
				  procedures may be requested. Authority to approve certain deviations from
				  standard procedure rests; as appropriate, with either the DVR or DSBVI Division
				  Administrator. Authority to approve certain procedural exceptions may be
				  delegated to the Program Managers and Area Field Coordinators. Only those
				  procedural exceptions stated in a rule may be applied to that rule.
Added at 28 Ok Reg 1832,
				  eff 7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-3.2 - Pilot projects

Current through Vol. 41, No. 20, July 1, 2024
The purpose of pilot projects is to allow the Divisions of
				  Vocational Rehabilitation and Services for the Blind and Visually Impaired to
				  design and evaluate service delivery innovations on a scale that will provide
				  for an effective trial without being disruptive to the entire organization.
				  Such pilot projects might include trials of innovative policies, standards,
				  and/or procedures.
(1)
Authorization of pilot projects.
The Division Administrator may
				approve applications for pilot projects after review and approval of the pilot
				by the DVR/DSBVI Management Team. Approval of an application for a pilot
				project by the Division Administrator will constitute authority to implement
				the pilot project for a length of time to be specified by the Division
				Administrator. The Division Administrator can terminate the pilot project at
				any time prior to the specified project duration. The pilot project may not be
				extended beyond the originally approved time period.
(2)
Effect of DRS policy on pilot
				projects.
The Director of the Department of Rehabilitation Services may
				waive the applicability of specified departmental policies when necessary to
				implement a meaningful trial of the approved pilot project. The waiver will
				apply only to the pilot project specified by the Director, and will be
				effective only for the duration of the pilot project. The waiver will end
				immediately upon termination or completion of the model project.
Added at 28 Ok Reg 1832,
				  eff 7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-4 - Consultants (medical, dental and psychological)

Current through Vol. 41, No. 20, July 1, 2024
Medical, dental and psychological consultants are employed by
				  the Department to provide review, evaluation, advice, guidance, and staff
				  training regarding the medical and psychological aspects of the rehabilitation
				  process. The major role of the consultant is to serve as a resource in
				  providing and interpreting medical and psychological information which will
				  assist staff in making sound decisions regarding eligibility and plans of
				  service. The consultant will advise staff, as requested, regarding the
				  functional limitations and prognosis of the medical, dental or psychological
				  assessment. The consultant may be asked to review medical, dental or
				  psychological reports to determine whether the reports are sufficiently clear
				  and complete for use by staff in determining eligibility or planning
				  services.
(1)
Consultant's
				responsibility.
The appropriate consultant can help interpret available
				data and recommends appropriate additional diagnosis. The consultant assists
				staff in defining the client's limitations, strengths and medical, dental
				and/or psychological potential for employment.
(2)
Nature and scope of services in
				Individualized Plan for Employment.
The consultant assists staff in
				determining specific services of physical and/or mental restoration appropriate
				to achieving the employment outcome planned in the IPE.
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 16 Ok
				  Reg 1711, eff 4-13-99 (emergency); Amended at 16 Ok Reg 2590, eff 7-1-99;
				  Amended at 28 Ok Reg 1832, eff 7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-6 - Due process

Current through Vol. 41, No. 20, July 1, 2024
(a)
Notification of rights to due process.
Any applicant or client of
				DVR or DSBVI dissatisfied with a determination that affects the provision of
				vocational rehabilitation services may request a timely review of the
				determination. Each applicant or client, or as appropriate, the individual's
				authorized representative will be informed of:
(1) the right to get decisions regarding the
				individual's case reviewed by an impartial hearing officer;
(2) the right to pursue mediation on
				decisions regarding the individual's case;
(3) the names and addresses of individuals
				with whom requests for mediation or due process hearings may be filed;
(4) the manner in which a mediator
				or impartial hearing officer may be selected; and
(5) the availability of assistance from the
				client assistance program.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-7 - Purchase of services and goods for individuals with disabilities

Current through Vol. 41, No. 20, July 1, 2024
(a) All Department authorizations are made in compliance with the state purchasing policy under legal authority of the Director or by an employee to whom the Director has delegated such authority. Services, other than diagnosis and pre-employment transition services for students with disabilities regardless of whether the student has applied or been determined eligible for vocational rehabilitation services, must be in an approved Individualized Plan for Employment prior to authorization.
(1) All authorizations are to be issued prior to or simultaneously with the provision of the services.
(2) Verbal authorizations may be made when needed to ensure effective delivery of services. Verbal authorization must be followed immediately by the actual authorization.
(3) Separate authorizations for each fiscal year are required when a planned service extends beyond a single fiscal year. Rehabilitation professionals may not authorize fees for services in excess of those established by the Department unless approved by the Division Administrator.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-9 - Appendices [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 13 Ok
				  Reg 2239, eff 8-1-96; Revoked at 14 Ok Reg 1432, eff
				  7-1-97
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 1 - General Provisions › Section 612:10-1-10 - CARF - Vendors [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 27 Ok Reg 1589,
				  eff 7-1-10
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 3 - Client Participation in Cost of Services › Section 612:10-3-1 - Guidelines for determining client participation in service costs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 16 Ok
				  Reg 1614, eff 7-1-99; Amended at 18 Ok Reg 970, eff 3-19-01 (emergency);
				  Amended at 18 Ok Reg 2228, eff 7-1-01; Amended at 28 Ok Reg 1832, eff
				  7-1-11
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 3 - Client Participation in Cost of Services › Section 612:10-3-2 - Consideration of comparable services and benefits

Current through Vol. 41, No. 20, July 1, 2024
(a)
Determination of availability.
Prior to providing an accommodation or auxiliary aid or service or any vocational rehabilitation services, except those services listed under  34 CFR 361.53(b), to an eligible individual or to members of the individual's family, the VR or SBVI counselor must determine whether comparable services and benefits, as defined in  34 CFR 361.5(c) (8)  are available to the individual unless such a determination would interrupt or delay services according to  34 CFR 361.53(a-c).
(b)
Exempt services.
The vocational rehabilitation services described in  34 CFR 361.48(b)  are exempt from a determination of the availability of comparable services and benefits under paragraph (a) of this section as identified in  34 CFR 361.53(b) (1-6). However, comparable services and benefits may be used for these VR services if the comparable services and benefits are readily available at the time the VR services are needed.
(c)
Provision of services.
(1) If comparable services or benefits exist under any other program and are available to the individual at the time needed to ensure the progress of the individual toward achieving the employment outcome in the individual's individualized plan for employment, DRS must use those comparable services or benefits to meet, in whole or part, the costs of the vocational rehabilitation services.
(2) If comparable services or benefits exist under any other program but are not available to the individual at the time needed to ensure the progress of the individual toward achieving the employment outcome specified in the individualized plan for employment, DRS must provide vocational rehabilitation services until those comparable services and benefits become available.
(3) Each eligible individual is required to apply for such benefits. DVR and DSBVI will not participate in the cost of services for any client who fails to apply for and accept available comparable benefits.
(4) Whether or not the client must participate in the cost of VR services has absolutely no effect upon the required search for, or use of, available comparable benefits. Available comparable benefits cannot be used in place of client resources when the client is required to participate in the cost of VR services.
(5) A student loan is not a comparable benefit. Failure to apply for a student loan which must be repaid will not be cause to withhold participation by DVR or DSBVI. Clients who have defaulted on a student loan will not be assisted with post-secondary training until the client has cleared the default or has made arrangement with the lender on the terms of payment.
(6) Clients will be informed of and are expected to provide the counselor a copy of the award letter(s) or other written notice of comparable benefits received from other sources.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 3 - Client Participation in Cost of Services › Section 612:10-3-3 - Participation of individuals in cost of services based on financial need

Current through Vol. 41, No. 20, July 1, 2024
(a) DRS has chosen to consider the financial need of eligible individuals or individuals who are receiving services through the trial work experiences under  34 CFR 361.42(e)  for purposes of determining the extent of their participation in the costs of vocational rehabilitation services, other than those services identified in paragraph (c) in this section according to the criteria set forth in  34 CFR 361.54(b) (1-2).
(b) DVR and DSBVI requires the client to participate in the cost of some vocational rehabilitation services if the client and/or client's family income exceeds the established basic living requirement for the applicable family size. Any client whose available family income exceeds the applicable basic living requirements is required to apply the monthly surplus to the cost of services during each 30 day period services are provided.
(c) A basic living requirement has been established for different size family groups. A family member is an individual who is a relative or guardian of an applicant or eligible individual. Basis living requirements are based on 200% of the Federal poverty level adjusted annually for family size. The standard is intended to cover only the necessities of food, shelter, utilities, clothing, transportation, and incidentals to give the counselor some criteria by which to measure the financial need of a client. To qualify as independent from the family group, the client must meet on of the following criteria:
(1) Beneficiary of Titles II (federal old age, survivors, and disability insurance benefits) or XVI (SSI);
(2) At least 24 years of age and single;
(3) A ward of the court and in custody of DHS;
(4) Married and maintaining a separate household;
(5) Meets the criteria for temporary housing as described (7) of this section or;
(6) The counselor has adequate documentation to verify the client has the financial resources to demonstrate self-sufficiency and that no family contributions are available.
(7) An eligible individual whose disability has resulted in the need to live with family or friend, and as appropriate the individual's spouse and dependent children, will be considered as a separate household regardless of living arrangements.
(A) Verification of family membership should be based upon whatever available information most accurately documents family membership according to the definition given in this administrative rule.
(B) Examples of acceptable verification include the latest Federal income tax return, payroll information, insurance policies, client report, and/or counselor observation.
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 3 - Client Participation in Cost of Services › Section 612:10-3-4

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 12 Ok
				  Reg 449, eff 11-14-94 (emergency); Amended at 12 Ok Reg 1501, eff 7-1-95;
				  Amended at 13 Ok Reg 1817, eff 4-3-96 (emergency); Amended at 14 Ok Reg 1432,
				  eff 7-1-97; Amended at 14 Ok Reg 3738, eff 9-10-97 (emergency); Amended at 15
				  Ok Reg 2904, eff 7-1-98; Amended at 16 Ok Reg 1711, eff 4-13-99 (emergency);
				  Amended at 16 Ok Reg 2590, eff 7-1-99; Amended at 18 Ok Reg 970, eff 3-19-01
				  (emergency); Amended at 18 Ok Reg 2228, eff 7-1-01; Amended at 20 Ok Reg 1771,
				  eff 7-1-03; Amended at 23 Ok Reg 1975, eff 7-1-06; Amended at 24 Ok Reg 1669,
				  eff 10-1-07
Oklahoma Administrative Code › Title 612 - State Department of Rehabilitation Services › Chapter 10 - Vocational Rehabilitation and Services for the Blind and Visually Impaired › Subchapter 3 - Client Participation in Cost of Services › Section 612:10-3-5

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 4633,
				  eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 13 Ok
				  Reg 1817, eff 4-3-96 (emergency); Amended at 14 Ok Reg 1432, eff 7-1-97;
				  Amended at 15 Ok Reg 2904, eff 7-1-98; Amended at 16 Ok Reg 1711, eff 4-13-99
				  (emergency); Amended at 16 Ok Reg 2590, eff 7-1-99; Amended at 19 Ok Reg 1819,
				  eff 7-1-02; Amended at 20 Ok Reg 1771, eff 7-1-03; Amended at 23 Ok Reg 1975,
				  eff 7-1-06; Amended at 24 Ok Reg 1652, eff 7-1-07; Amended at 27 Ok Reg 1589,
				  eff 7-1-10; Amended at 28 Ok Reg 1832, eff
				  7-1-11