Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-9 - Identification Card Issuance › Section 3337-9-900 - Issuance of identification cards

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
http://www.ohio.edu/policy/09-900.html
(A)
								Overview
This policy provides students, faculty,
				staff and guests with a means of personal identification that can also serve as
				certification of eligibility for university services.
All members of the university
				community, including students, faculty, and staff are required to possess a
				valid identification card (ID card) for access to university services. Select
				guests and affiliates may also be required to obtain a university ID card for
				access to certain facilities and services as deemed necessary by the
				university. Identification cards are issued by the bobcat depot and regional
				campus service centers under the authority of the one card office. A government
				issued photo identification card (such as a driver's license) will be required
				to obtain an Ohio university identification card.
The ID card photos are digitized and
				stored. Ohio university retains full rights to these photographs for use in
				administrative and identification functions. See also policy
				91.003.
Employees issuing ID cards on behalf of
				the one card office have the right to challenge the validity of any
				identification presented to obtain an Ohio university identification card if
				said identification appears altered, worn, unclear, photocopied, or issued by
				an unrecognized organization or institution. In these cases, an additional form
				of official ID (driver's license, unexpired passport, I-20, credit card with
				photo, or other government issued photo ID) will be required.
Under no circumstances shall a student,
				faculty member, or staff member be permitted to wear any type of face covering,
				including veils, masks, or sunglasses, that covers any part of the face, during
				the photographing for an Ohio university ID card. Head coverings are allowed if
				dictated by generally acknowledged religious traditions, customs, or beliefs,
				and if said coverings do not obscure the face. If requested, privacy will be
				provided during the photographing process.
The identification card is the property
				of Ohio university. Card holders must surrender the ID card if so instructed by
				an Ohio university official acting under the authority of the one card office,
				human resources, community standards and student responsibility, or the Ohio
				university police department. Separating employees must return any university
				issued ID cards to their supervisor as a part of their separation process. The
				individual card holder is responsible for protecting all services provided by
				that identification card. Card holders are not permitted to lend their ID card
				to others for any purpose.
All contents of the ID card (including
				design, magnetic stripe, contactless chip, information, photographs, and
				graphic elements) are subject to the control of the one card office.
				Information on the ID card may not be reproduced, transmitted, stored,
				republished, re-written, or distributed in any form without the written consent
				of the one card office. Furthermore, the information encoded on the magnetic
				stripe and/or contactless chip may not be deconstructed or reverse-engineered
				and its elements may not be used for any purpose without the prior written
				consent of the one card office.
In order to preserve the integrity of
				the data encoded onto the card, under no circumstances is it permissible for
				any person or persons, whether affiliated with Ohio university or not, to
				modify or duplicate the data encoded to the card during
				production.
(B)
								Card eligibility
(1)
									Employee
A faculty or staff member must be
				actively employed (see also policies 41.012, 41.013, and 41.014 ). Retired
				faculty are eligible for an identification card upon written departmental
				approval.
(2)
									Student
Certification of current student status
				establishes eligibility for an ID card and for university services. Such
				services include, but are not limited to, registration, dining hall meal plans,
				entrance to facilities, athletic events, social functions, health services, use
				of campus recreation facilities, and other university services. Students
				without proper identification may be denied service at the discretion of the
				appropriate university official responsible for the administration of the
				respective services.
(3)
									Guest/affiliate
A guest or affiliate of Ohio university
				that requires an identification card in order to access certain facilities or
				services may obtain an ID card if sponsored by a university employee through
				the office of information technology's long-term guest account request and
				creation process.