reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 602 - Cost Allocation For Reimbursement Claiming › Section 602.4 - Cost allocation bases

Current through Register Vol. 46, No. 28, July 10, 2024
When costs in groups of classifications or pools must be
			   distributed into subdivided classifications or component pools, the process of
			   allocation must involve the application of workload measures or other bases to
			   which the allocated costs can be reasonably compared. The bases for allocating
			   cost-related factors affecting reimbursement or claiming must satisfy
			   requirements of the department or be in accord with generally accepted
			   accounting principles approved by the department. A basis must be a measure by
			   which comparisons can be made for the purpose of devising a ratio or other
			   means of subdividing or distributing an allocated cost among classifications
			   applicable to the basis and the allocated cost.
(a) Subdivision bases. Subdivisions of costs
			 into component parts must employ a procedure which:
(1) identifies the appropriate organization
			 unit of the district, based upon unit size and any unusual workload of the unit
			 for which a staff count or other normal distribution is not appropriate or
			 accurate;
(2) analyzes the work
			 content of the unit, including type of work performed, variability of the work
			 and applicable workload units;
(3)
			 installs methods for identification of unit salary costs by separate coding of
			 unit components of personnel expenditures;
(4) implements a statistical data collection
			 mechanism for measuring workload by function or other classification;
(5) uses classification and statistical
			 comparison for allocating costs; and
(6) conforms to requirements prescribed by or
			 for the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 603 - Redistribution Adjustment Process For Reimbursement Claiming › Section 603.1 - Adjustment by redistribution of reimbursement claims

Current through Register Vol. 46, No. 28, July 10, 2024
When reimbursement methodologies are altered as the
			   result of State or Federal legislation, regulation or instructions, adjustments
			   to claims to reflect the revised methodologies must be submitted as instructed
			   by the department. Except as otherwise prescribed by the department, such
			   adjustments must be stated or claimed in a manner that does not adversely
			   affect any claim for reimbursement prepared and/or submitted to a reimbursement
			   source by the department. Adjustments by redistribution may be required
			   for:
(a) certain releasees from
			 institutions regulated by the State Department of Mental Hygiene for which
			 there is no local share;
(b)
			 administration of public assistance and care for needy Indians for which there
			 is no local share;
(c) long-term
			 medical assistance provided in accordance with paragraph (g) of subdivision 1
			 of section 368-a  of the Social Services
			 Law;
(d) certain refugees for whom
			 increased Federal financial participation is available;
(e) certain Home Energy Assistance Program
			 expenditures which may be included in other public assistance grants;
			 or
(f) such other classifications
			 as may be specified in State or Federal law, regulation or instructions of the
			 department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 603 - Redistribution Adjustment Process For Reimbursement Claiming › Section 603.2 - Redistribution and adjustment

Current through Register Vol. 46, No. 28, July 10, 2024
Adjustments of claims reflecting revised reimbursement
			   methodologies must be made using formats approved by the department. Any
			   information required by the department to properly verify or consider the
			   adjusted claim must be provided as instructed by the department. Redistribution
			   and adjustment of claims must be submitted together with the claims to which
			   the adjustments are applicable.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 603 - Redistribution Adjustment Process For Reimbursement Claiming › Section 603.3 - Program or activity redistribution

Current through Register Vol. 46, No. 28, July 10, 2024
If the reimbursement claiming requirements for a
			   particular program or activity allow reimbursement of a specified
			   classification at a special reimbursement rate, any reflection of the special
			   rate shown upon the schedule or format for the particular program or activity
			   must not be also reflected in a separate adjustment schedule or format except
			   as specifically instructed by the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 603 - Redistribution Adjustment Process For Reimbursement Claiming › Section 603.4 - Other redistribution and adjustment requirements

Current through Register Vol. 46, No. 28, July 10, 2024
A district must comply with such other procedures which
			   the department may require for the purpose of accurately ascertaining the
			   appropriate rates or amounts of reimbursement to which a district is entitled
			   or for which the State is liable.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 608 - Retrieval And Credit Adjustments For Reimbursement Claiming › Section 608.1 - Reduction adjustments

Current through Register Vol. 46, No. 28, July 10, 2024
Receipts or adjustments which should reduce costs or
			   which represent a retrieval of amounts for which reimbursement was claimed must
			   be reflected in current reimbursement claims unless a social services district
			   is required to report or repay such amounts separately or has already repaid
			   the State those amounts not entitled to be retained by the district.
(a) Retrieval adjustments. Amounts a social
			 services district is entitled to receive from clients or providers in repayment
			 of public assistance and care or in repayment for costs incurred, including
			 expenses in protection or liquidation of an asset, will be reflected as
			 retrievals for which adjustment must be made and will include, but not be
			 limited to:
(1) amounts obtained by any legal
			 process authorized by the Social Services Law or any other law;
(2) income from real or personal property
			 assigned to a social services district or otherwise acquired by the district in
			 relation to assistance, care, services or expenditures for a
			 recipient;
(3) repayment by, or
			 voidance of reciprocal amounts otherwise due to, a recipient, a provider, a
			 vendor or other payee or entity entitled to payment; or
(4) other proceeds payable to a social
			 services district for costs subject to reimbursement by the
			 department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 608 - Retrieval And Credit Adjustments For Reimbursement Claiming › Section 608.2 - Adjustment application

Current through Register Vol. 46, No. 28, July 10, 2024
Unless otherwise instructed by the department, social
			   services districts must, upon receipt or acknowledgment of a recovery for which
			   there should be a retrieval or credit adjustment, report the gross amount of
			   the recovery in records that will be reflected in the current claim for
			   reimbursement, or alternatively report or repay amounts due to the State as
			   instructed by the department, except that recoveries for defunct programs or
			   activities, including aid to the aged, blind and disabled (AABD) prior to 1974,
			   must be reported and repaid in accord with department instructions for those
			   recoveries.
(a) Adjustments that may
			 be applied to activities to which original costs relate must be applied to such
			 activities as instructed by the department.
(b) Recoveries received in a manner making it
			 impracticable to apply them against specific amounts of assistance, care or
			 expenses must be reported on schedules or formats designated by the department
			 for such recoveries.
(c) Recoveries
			 relating to defunct programs or activities, including AABD, must be deducted
			 from the appropriate totals of reimbursement claimed or paid for the period in
			 which the recovery was received or be returned to the State as instructed by
			 the department during the subsequent claiming period.
(d) Other retrieval or credit adjustments
			 must be applied as instructed by the department. Unless otherwise instructed by
			 the department, portions of adjustments due the State must be remitted during
			 the claiming period following the claiming period in which the recovery was
			 made or within 60 days after receipt or acknowledgement of the recovery,
			 whichever first occurs.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 608 - Retrieval And Credit Adjustments For Reimbursement Claiming › Section 608.3 - Adjustment calculation

Current through Register Vol. 46, No. 28, July 10, 2024
Except as otherwise instructed by the department,
			   retrieval or credit adjustments may be reduced by:
(a) costs of burial of recipients or
			 repayments to local funds for the cost of burial for which State reimbursement
			 has not been claimed;
(b) expenses
			 incurred in the collection of the recovery or in the acquisition of the
			 retrieval or credit adjustment;
(c)
			 expenses related to the maintenance of property not occupied by recipient and
			 nonreimbursable expenses incurred for the protection of the asset;
(d) payments or credits to governmental
			 entities for their proper shares of assistance recovered, provided that any
			 such reduction is reflected in any distribution of costs or revenue for
			 purposes of determining proper shares;
(e) payments to a recipient or his or her
			 estate of any proper residue of recovery; or
(f) amounts specifically permitted by the
			 department as reductions of retrieval or credit adjustments.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 608 - Retrieval And Credit Adjustments For Reimbursement Claiming › Section 608.4 - Adjustment distribution

Current through Register Vol. 46, No. 28, July 10, 2024
Except as otherwise instructed by the department,
			   retrieval and credit adjustments will be distributed among governmental
			   entities and reimbursement sources as follows:
(a) Retrieval or credit adjustments reflected
			 on formats prepared by the department must be distributed as instructed by the
			 department.
(b) AABD recovery
			 collections, after deduction of authorized expenses and reserves, will be
			 distributed among governmental entities on the basis of shares effective as of
			 January 1, 1974.
(c) Recovery
			 collections for the aid to dependent children (ADC) program, after deduction of
			 authorized expenses and reserves, will be distributed among governmental
			 entities as follows:
(1) Net recovery
			 balances will first be applied in chronological sequence.
(2) Any balance remaining after application
			 of recoveries to assistance previously provided will be apportioned.
(3) Any balance remaining after application
			 of the collection to assistance specified in the other paragraphs of this
			 subdivision may revert to the recipients or their estates.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 608 - Retrieval And Credit Adjustments For Reimbursement Claiming › Section 608.5 - Adjustment reports

Current through Register Vol. 46, No. 28, July 10, 2024
Except as otherwise instructed by the department,
			   retrieval or credit adjustments will be reported as follows:
(a) Adjustments required to be reflected on
			 formats prepared by the department will be reported as instructed by the
			 department.
(b) Summaries of
			 retrieval or credit adjustments will be completed and submitted as instructed
			 by the department.
(c) Formats
			 prescribed by the department for recoveries or other retrieval or credit
			 adjustments occurring on a recurring basis, such as rentals or installment
			 payments, will be completed semiannually or otherwise as instructed by the
			 department.
(d) Reports of
			 recoveries or other retrieval or credit adjustments occurring on a nonrecurring
			 basis, such as the sale of real estate or the payment of insurance, and final
			 reports of recurring adjustments will be completed before the end of the
			 subsequent claiming period or within 60 days from receipt of the recovery,
			 retrieval or credit adjustment, whichever first occurs.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.1 - Cost limitations

Current through Register Vol. 46, No. 28, July 10, 2024
Expenditures in excess of permitted rates for services,
			   supplies, assistance, care of other items of cost and costs greater than those
			   necessary for the proper administration of public assistance and care or other
			   activities, are not subject to reimbursement by the department. Rates will be
			   established in accordance with the provisions of law where applicable and must
			   be consistent with the standards and schedules applicable to other governmental
			   services established by responsible authorities except when rules, regulations
			   or policies of the department specify limits or methods of computation that
			   require lower rates.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.2 - Standards of payment

Current through Register Vol. 46, No. 28, July 10, 2024
Reimbursable costs must not exceed rates established by
			   the department or imposed upon the department by State or Federal laws or
			   regulations and must be in accordance with the limitations set forth in section
			   600.3(c) 
			   of this Title. Unless specifically permitted by the department, costs must not
			   exceed rates ordinarily available to other persons or entities and will
			   represent the lowest available rates.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.3 - Nonreimbursable costs

Current through Register Vol. 46, No. 28, July 10, 2024
Except when permitted by specific direction of the
			   department, reimbursement may not be claimed for services, supplies,
			   assistance, care or other items which must be provided without charge.
			   Reimbursement may be claimed for items for which an entity could have charged,
			   but did not, when the entity entitled to make such charge is required to be
			   reimbursed by a social services district under circumstances which permit the
			   cost to be reimbursed by the Federal or State government. All other items for
			   which an entity could have charged, but did not, are not
			   reimbursable.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.4 - Reimbursable costs

Current through Register Vol. 46, No. 28, July 10, 2024
Costs must be allocated or distributed among activities
			   as instructed by the department. Costs are reimbursable only within the
			   requirements for particular programs or activities. Portions of costs not
			   reimbursable within the requirements of an activity to which they have been
			   classified are not subject to reimbursement in any other classification except
			   when specifically permitted by the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.5 - Conditions of cost reimbursement

Current through Register Vol. 46, No. 28, July 10, 2024
Except as otherwise required for particular programs or
			   activities, costs must be claimed as directed by the department and in
			   accordance with the general reimbursement and allocation principles and
			   conditions described in department regulations.
(a) Administrative surveys or management
			 studies. Reimbursement will be available for the cost of surveys or management
			 studies made by private agencies only when prior written approval has been
			 obtained from the department and the survey or management study is conducted in
			 accordance with department requirements. Requests for approval under this
			 subdivision should contain the following information:
(1) the reason for the survey or management
			 study;
(2) the scope of the survey
			 or management study;
(3) the
			 information needed to be collected during the survey or management
			 study;
(4) the potential sources of
			 the information;
(5) the objectives
			 or constraints imposed upon the survey or management study;
(6) the potential problems;
(7) the tentative schedule for
			 completion;
(8) the format for
			 recommendations by the party conducting the survey or study;
(9) the cost effectiveness indications to be
			 contained in the recommendations of the survey or management study;
			 and
(10) a personnel resource
			 statement indicating the availability of qualified and adequate staff,
			 including the identification of a project director.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 609 - Conditions And Standards For Reimbursement Claiming › Section 609.6 - Other conditions and standards

Current through Register Vol. 46, No. 28, July 10, 2024
If any provisions or requirements in this Subchapter of
			   department regulations are rendered inoperative, ineffective or inconsistent as
			   the result of any legislative, judicial or superseding administrative revisions
			   or mandates, any interim procedures, directions or interpretations so labelled
			   or described will take precedence over the described
			   regulations.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 615 - Emergency Assistance Reimbursement Claiming › Section 615.1 - Emergency conditions

Current through Register Vol. 46, No. 28, July 10, 2024
Reimbursement for costs incurred under emergency or
			   similar circumstances shall be claimed in accordance with requirements and
			   directions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 615 - Emergency Assistance Reimbursement Claiming › Section 615.2 - Declared emergencies

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If a
			 general or other public emergency is declared as permitted by law,
			 reimbursement shall be claimed in accordance with the direction of the lawful
			 authority declaring the emergency or other condition permitting or requiring
			 the extraordinary reimbursement of charges.
(b) Federal emergencies. Reimbursement for
			 extraordinary costs incurred during an emergency which has been declared by
			 Federal executive order, Federal law or other Federal authority shall be
			 claimed in accordance with instructions of the Federal agency or official
			 declaring the emergency.
(c) State
			 emergencies. Reimbursement for extraordinary costs incurred during an emergency
			 which has been declared by State executive order, State law or other State
			 authority shall be claimed in accordance with the terms of such order, law or
			 other authority. Such claims shall be submitted to the department or any other
			 State agency or other governmental agency in accordance with instructions of
			 the departments.
(d) Local
			 emergencies. Reimbursement for extraordinary costs incurred in relation to
			 assistance and care provided during an emergency declared by a local
			 governmental authority shall be claimed in accordance with State law and
			 submitted to the department in accordance with instructions of the department.
			 Reimbursement for costs incurred during a locally declared emergency shall be
			 permitted only when there has been express approval of such reimbursement by an
			 appropriate State authority.
(e)
			 Department-recognized social services emergencies. When the commissioner or an
			 official authorized by the department has authorized or directed reimbursement
			 by the department for extraordinary costs incurred during an emergency or
			 similar circumstances, such reimbursement may be claimed in accordance with
			 instructions of the department.
(f)
			 Other emergencies. Reimbursement for allowable extraordinary costs incurred
			 during an emergency which has been declared in a manner not set forth in this
			 section shall be claimed in accordance with instructions of the
			 department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 615 - Emergency Assistance Reimbursement Claiming › Section 615.3 - Interim or temporary assistance to individuals

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If an individual is eligible, pursuant to
			 law, regulation or direction of the department, for temporary assistance as a
			 result of events of an emergency nature which would not otherwise make the
			 individual eligible for comparable assistance, reimbursement may be claimed for
			 as-sistance rendered to the individual in accordance with the instructions of
			 the department.
(b) Emergency
			 assistance for adults. Emergency assistance for aged, blind and disabled
			 persons (EAA) which, if not granted, would endanger the health, safety and
			 welfare of such persons shall be subject to reimbursement if provided in
			 accordance with the requirements of title 8 of article 5 of the Social Services
			 Law and regulations of the department. Reimbursement for EAA may be denied if:
(1) the conditions for eligibility for EAA
			 are not met;
(2) all or any portion
			 of the reimbursement claimed could have been claimed or the claimed cost could
			 have been expended in a manner so that reimbursement could have been claimed
			 from any other source that could have reimbursed all or part of the
			 costs;
(3) subsequent to claiming
			 reimbursement for EAA, the district could have claimed, but did not claim,
			 reimbursement from any Federal or other reimbursement source;
(4) the district received reimbursement for
			 part or all of the costs from any other reimbursement source prior to or
			 subsequent to submitting a claim to the department; or
(5) the district did not substantially comply
			 with the claiming instructions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 615 - Emergency Assistance Reimbursement Claiming › Section 615.4 - Other emergency provisions

Current through Register Vol. 46, No. 28, July 10, 2024
Instructions, procedures and directions concerning the
			   emergency assistance described in this Part which are issued by an official
			   authorized to act for the department shall be complied with if approved by the
			   department. Such instructions, procedures and directions shall remain in effect
			   until or unless otherwise superseded by law, regulation or subsequent
			   instructions, procedures or directions of the department, or for a period of
			   one year, whichever first occurs.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 616 - Refugees, Entrants And Other Noncitizens Of New York State › Section 616.1 - Reimbursement for assistance to refugees

Current through Register Vol. 46, No. 28, July 10, 2024
Reimbursement for expenditures and costs incurred in
			   relation to assistance provided to refugees, entrants and other persons not
			   currently citizens of New York shall be claimed in accordance with applicable
			   instructions or directions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 616 - Refugees, Entrants And Other Noncitizens Of New York State › Section 616.2 - Appropriate sources of reimbursement

Current through Register Vol. 46, No. 28, July 10, 2024
Except as otherwise directed by the department or
			   required by law, reimbursement for assistance provided to refugees, entrants
			   and other persons not currently citizens of New York shall be claimed in a
			   manner that results in the least cost to the State, except when the department
			   approves alternate means of reimbursement for the assistance provided to such
			   individuals.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 616 - Refugees, Entrants And Other Noncitizens Of New York State › Section 616.3 - Method of claiming reimbursement

Current through Register Vol. 46, No. 28, July 10, 2024
Reimbursement for assistance to refugees, entrants or
			   other noncitizens of New York shall be claimed in accordance with instructions
			   and directions of the department and upon formats prescribed by the
			   department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 616 - Refugees, Entrants And Other Noncitizens Of New York State › Section 616.4 - Reimbursement from other programs and classifications

Current through Register Vol. 46, No. 28, July 10, 2024
Reimbursement for assistance provided to refugees,
			   entrants or other noncitizens of New York by social services districts must be
			   claimed against those programs which will provide the maximum amount of Federal
			   reimbursement available, except where the department permits the districts to
			   claim reimbursement for assistance provided to such individuals against other
			   programs.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 2 - Redistributable and Interim Claiming Classification › Part 616 - Refugees, Entrants And Other Noncitizens Of New York State › Section 616.5 - Other conditions

Current through Register Vol. 46, No. 28, July 10, 2024
All or any portion of claims for reimbursement for
			   assistance to refugees, entrants or other noncitizens of New York shall, except
			   when submitted in accordance with the direction of the department, be subject
			   to disapproval by the department unless the department specifically approves
			   the particular expenditures or costs so claimed.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 620 - Public Assistance And Care Reimbursement Claiming › Section 620.1 - Reimbursement for public assistance and care

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Expenditures for recipients of public
			 assistance and care, or for other purposes for which reimbursement is available
			 pursuant to State law, shall be claimed for reimbursement in accordance with
			 the rules and regulations applicable to the program or activity under which the
			 expenditures are subject to reimbursement. If expenditures are attributable to
			 more than one program or activity, they shall be allocated or distributed in
			 accordance with the principles of cost allocation and redistribution of
			 reimbursement set forth in Part 602 of this Title.
(b) Except as otherwise provided by the
			 Social Services Law, expenditures made by social services districts for public
			 assistance and care and its administration shall be subject to reimbursement by
			 the State. Each district may claim:
(1) the
			 amount of Federal funds, if any, properly received or to be received on account
			 of such expenditures;
(2) the full
			 cost of assistance and care provided to needy Native Americans and members of
			 their families residing on a reservation within the State after first deducting
			 any Federal funds properly received or to be received on account thereof;
			 and
(3) fifty percent of any
			 remaining balance.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 620 - Public Assistance And Care Reimbursement Claiming › Section 620.2 - Allocation of expenditures for public assistance and care

Current through Register Vol. 46, No. 28, July 10, 2024
Expenditures directly chargeable to particular public
			   assistance and care programs or activities shall be claimed on formats
			   prescribed by the department, except that costs required to be allocated or
			   distributed by regulation or direction of the department shall be claimed as
			   required for those costs or items. Except as otherwise required by departmental
			   regulation or directive, costs that must be allocated or distributed to
			   particular programs or activities include:
(a) eligibility determination
			 costs;
(b) training
			 costs;
(c) management systems
			 establishment and maintenance costs;
(d) other administrative salary and related
			 personnel expenditures;
(e)
			 contractual personnel expenditures;
(f) other nonsalary administrative costs;
			 and
(g) other costs not directly
			 chargeable to particular programs or activities.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 620 - Public Assistance And Care Reimbursement Claiming › Section 620.3 - Conditions for claiming for public assistance and care programs

Current through Register Vol. 46, No. 28, July 10, 2024
Public assistance and care or other benefits provided
			   pursuant to programs and activities not specifically described in department
			   regulations for purposes of claiming reimbursement shall be claimed in
			   accordance with instructions and directions of the department in relation to
			   that particular program or activity. The following provisions shall apply to
			   specific programs or activities:
(a)
Burial costs for indigent deceased persons.
(1) The term
burial costs
includes all reasonable expenditures incident to the proper burial of a
			 deceased indigent person, including such items as the purchase of burial plot,
			 clothing, transportation of the body to place of burial, mortician services,
			 and the preparation and the closing of the grave.
(i) A claim for burial cost reimbursement
			 shall not be made for any expenditures in excess of $250 for expenditures made
			 prior to October 1, 1986, $400 for expenditures made between October 1, 1986
			 and April 1, 1987, and $900 for expenditures made after April 1,
			 1987.
(ii) Subject to the
			 limitations described in this paragraph, the amount that may be included in a
			 claim for State reimbursement, where assets are or become available to be
			 applied toward the burial costs, shall be determined as follows:
(a) the full amount of the burial costs, if
			 no part of the proceeds from said assets are applied toward such costs;
			 or
(b) the difference between $500,
			 or the actual amount of the burial costs, whichever is less, and the amount of
			 the proceeds from said assets which were or are to be applied toward such
			 costs.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 620 - Public Assistance And Care Reimbursement Claiming › Section 620.4 to 620.6

Current through Register Vol. 46, No. 28, July 10, 2024
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 621 - Home Relief Reimbursement Claiming › Section 621.2 - Conditions for reimbursement for home relief

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Any claims for reimbursement which do not
			 reflect claims for home relief expenditures, including claims for reimbursement
			 under the emergency assistance for adults program, must not be claimed pursuant
			 to this Part.
(b) Any claims for
			 reimbursement for assistance provided under a program or activity other than
			 the home relief program, or an activity authorized by the home relief program,
			 which were not reimbursed and which were properly made at the time
			 reimbursement was originally claimed, may be claimed as home relief if they
			 could have been so claimed at the time the claims were originally submitted,
			 provided that the claim is still timely and that an adjustment to reduce the
			 original claim is simultaneously submitted.
(c) Any claims for reimbursement for home
			 relief which are subsequently determined by the department to be reimbursable
			 from, or for which reimbursement is actually received or credited from, another
			 program or activity or other source, must be reduced in an amount equivalent to
			 the amount determined by the department to be due from such other program,
			 activity or source.
(d) Claims for
			 reimbursement for home relief shall not be submitted for reimbursement if such
			 claims seek reimbursement at rates or amounts that are greater than rates or
			 amounts permitted by law.
(e) Any
			 adjustments of claims for reimbursement shall be made in accordance with
			 procedures, instructions or directions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 625 - Assistance For Dependent Children Reimbursement Claiming › Section 625.1 - Reimbursement for aid to dependent children (ADC)

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Reimbursement for expenditures made under
			 the aid to dependent children program (ADC) shall be claimed on schedules and
			 formats prescribed by the department and in accordance with instructions of the
			 department. Any claims which are federally reimbursable under a program of
			 federally reimbursed aid to dependent children, child support enforcement,
			 foster care assistance or reimbursable from any other program or activity
			 funded or reimbursed by sources other than the State, shall be claimed from
			 those programs or activities or alternatively shall be claimed in a manner that
			 does not increase the amount of State reimbursement which would be available if
			 Federal participation were available.
(b) Expenditures made by social services
			 districts for ADC shall be subject to reimbursement by the State in accordance
			 with the provisions of section 153  of the Social Services Law if such
			 expenditures reflect payments correctly made to eligible individuals. In
			 addition, expenditures made by social services districts for the following
			 programs and services may also be claimed as ADC expenditures, if appropriately
			 made:
(1) assistance provided to individuals
			 receiving aid to dependent children (ADC) pursuant to the work incentive
			 program;
(2) assistance provided to
			 ADC recipients participating in a program of on-the-job training provided by
			 private employers or in a work supplementation program operated as an
			 on-the-job training program for ADC recipients;
(3) expenditures made as emergency assistance
			 to needy families with children (EAF);
(4) expenditures made on behalf of
			 recipients' children who are deprived of parental support or care by reason of
			 the unemployment of the parent who is the principal earner (ADC-U);
			 and
(5) other expenditures
			 designated as aid to dependent children (ADC) by the Social Services Law or
			 department regulation.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 625 - Assistance For Dependent Children Reimbursement Claiming › Section 625.2 - Conditions for reimbursement of aid to dependent children (ADC)

Current through Register Vol. 46, No. 28, July 10, 2024
(a) No claims for
			 reimbursement under the ADC program shall be supported solely with State funds
			 if Federal participation is available for such claims.
(b) Any claims for reimbursement for
			 assistance provided under a program for which Federal participation was
			 available, but which were not reimbursed, and which were properly made at the
			 time they were claimed, may be reclaimed as ADC for which there is no Federal
			 participation available if the claims were appropriate at the time they were
			 originally submitted, provided the revised claim is timely and an adjustment is
			 simultaneously submitted to the department to reduce the original
			 claim.
(c) Claims for reimbursement
			 for ADC shall not be submitted if such claims seek reimbursement at rates or
			 amounts that are greater than otherwise permitted by the department.
(d) Any adjustments of claims for
			 reimbursement shall be made in accordance with procedures, instructions or
			 directions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 626 - Federally Reimbursed Aid To Dependent Children Reimbursement Claiming › Section 626.2 - Conditions for reimbursement for federally reimbursed AFDC

Current through Register Vol. 46, No. 28, July 10, 2024
(a) No portion of any claim for reimbursement
			 for federally reimbursed AFDC may be supported solely with State funds if
			 reimbursement may be claimed from a program for which Federal participation is
			 available.
(b) Any claims for
			 reimbursement from any portion of a program or activity for which there is
			 Federal participation which were not fully reimbursed as claimed and which were
			 properly made at the time they were originally claimed may be reclaimed as
			 expenses for which Federal participation is available if such claims were
			 appropriate when originally submitted, provided the revised claim is timely and
			 an adjustment to reduce the original claim is simultaneously submitted to the
			 department.
(c) Any claims for
			 reimbursement for federally reimbursed AFDC which are subsequently determined
			 by the department to be reimbursable from, or for which reimbursement is
			 actually received or credited from, another program for which Federal
			 participation could be received, shall be reduced in an amount equivalent to
			 the amount determined by the department to be due as a result of the
			 availability of Federal participation.
(d) Claims for reimbursement for federally
			 reimbursed AFDC shall not be submitted if such claims seek reimbursement at
			 rates or amounts that are greater than otherwise permitted by the
			 department.
(e) Any adjustments of
			 claims for reimbursement, including adjustments to claims as a result of
			 recoveries or collections, shall be made in accordance with procedures,
			 instructions or directions of the department.
New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 3 - Maintenance Assistance Reimbursement Claiming › Part 627 - Child Support Enforcement Reimbursement Claiming › Section 627.1 - Reimbursement for child support enforcement

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Reimbursement for:
(1) child support enforcement expenditures
			 made for the purpose of enforcing the support obligations owed by absent
			 parents to their children and to a spouse or former spouse with whom such
			 children are living;
(2) locating
			 absent parents;
(3) establishing
			 paternity;
(4) obtaining child and
			 spousal support; and
(5) assuring
			 that assistance in obtaining support for such children or spouse will be
			 available to all children for whom federally reimbursed aid to dependent
			 children may be requested;
must be claimed on schedules and formats prescribed by
			   the department in accordance with instructions of the department. Amounts for
			   reimbursement which may be claimed as child support expenditures with Federal
			   participation must be claimed in a manner that results in the greatest
			   proportion of Federal participation, or alternatively shall be claimed in a
			   manner that does not increase the amount of State reimbursement which would be
			   available if Federal participation were also available.