reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2603 - Application Process › Section 2603.2 - Application submission requirements

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The applicant must complete such forms
				  and attachments as prescribed by the division.
(b) Essential components of the application
				  include:
(1) documentation supporting the
				  eligibility of both the applicant and the neighborhood;
(2) general goals in effecting neighborhood
				  preservation, stabilization or improvement;
(3) quantified, measurable objectives to be
				  accomplished by the completion of the activities proposed in the work
				  plan;
(4) budget, specifying the
				  use of funds requested from the division and other financial resources,
				  including the one-third match requirement and staffing pattern; and
(5) documentation of community
				  support.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2603 - Application Process › Section 2603.3 - Application review

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
				  applications will be given a file number, and logged in with date received,
				  name of applicant, proposed neighborhood of operation and amount of funding
				  requested.
(b) All applicants will
				  be sent an acknowledgment letter containing said file number, which must be
				  used in all future correspondence.
(c) Applications received after the deadline
				  announced in the notice of funding availability will be returned. Incomplete
				  applications will be returned.
(d)
				  All complete applications will be reviewed for compliance with general
				  eligibility provisions of this Chapter and article XVI of the Private Housing
				  Finance Law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2603 - Application Process › Section 2603.4 - Application evaluation

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Contract awards are based on a review of the items in section
				  2603.2 of this Part, including an
				  evaluation of:
(1) organizational
				  experience;
(2) proposed
				  program;
(3) proposed
				  budget;
(4) community
				  support;
(5) special populations;
				  and
(6) underserved
				  areas.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2603 - Application Process › Section 2603.5 - Notification

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  commissioner shall notify the applicant in writing as to the status of the
				  application.
(b) The commissioner
				  shall render one of the following decisions:
(1) approved as submitted;
(2) approved conditionally; or
(3) disapproved.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2604 - Reporting Requirements › Section 2604.1 - Cash drawdown requests and financial reports

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Four cash drawdown requests are required
				  each contract year; the first request shall cover the three-month period
				  beginning with the effective date of the contract. All requests and required
				  attachments are due six weeks prior to the beginning of each quarter.
(b) Financial reports providing actual
				  accrued expenses are required for each of the first three quarters, six weeks
				  after the completion of said quarter. Each report shall be cumulative. The
				  annual financial report shall be submitted in lieu of the fourth financial
				  quarterly report.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2604 - Reporting Requirements › Section 2604.2 - Program reports

Current through Register Vol. 46, No. 28, July 10, 2024
Program reports detailing the accomplishments of
					 neighborhood preservation activities shall accompany financial reports
					 submitted to the division six weeks after the completion of each of the first
					 three quarters. Each report shall be cumulative. The annual program report
					 shall be submitted in lieu of the fourth program report.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2604 - Reporting Requirements › Section 2604.3 - Annual reports and audits

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Within
				  75 days after the expiration of each contract, the company shall submit the
				  following annual reports:
(1) An annual
				  financial report comparing the approved budget to actual accrued expenditures
				  on such forms as prescribed by the division. This report may be prepared by the
				  company's fiscal staff, and must be reviewed and signed by the executive
				  director and a member of the board of directors.
(2) An annual program report outlining the
				  accomplishments of the company in the completion of the neighborhood
				  preservation activities on such forms as prescribed by the division. This
				  report must be reviewed by the executive director and the chairman of the board
				  of directors.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2605 - Funding › Section 2605.1 - Contracts

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Neighborhood
				  preservation companies' contracts shall:
(1)
				  be for a period of one year, but may be renewed or extended at the discretion
				  of the commissioner;
(2) define the
				  neighborhood or portion thereof within which the neighborhood preservation
				  activities shall be performed;
(3)
				  include the following items:
(i) general
				  goals in effecting neighborhood preservation, stabilization or
				  improvement;
(ii) quantified
				  measurable objectives to be accomplished by the completion of the activities
				  proposed in the work plan;
(iii)
				  financial plan, including budget specifying the use of funds from the division,
				  other financial resources, including the one-third match requirement and
				  staffing pattern; and
(iv) a plan
				  for securing funds from other sources, for administrative and planning
				  costs.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2605 - Funding › Section 2605.2 - Program funds

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The program
				  funds shall be for administrative and planning expenses related to neighborhood
				  preservation activities conducted by the company, including:
(1) payment of salaries and wages to
				  employees engaged in neighborhood preservation activities;
(2) fees to consultants retained for
				  neighborhood preservation activities; and
(3) other costs and expenses directly related
				  to such employees and consultants, including office rentals, office equipment,
				  fringe benefits and office expenses.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2605 - Funding › Section 2605.3 - Housing trust fund and affordable housing programs

Current through Register Vol. 46, No. 28, July 10, 2024
A company performing rehabilitation or home improvement
					 activities or new construction under the low income housing trust fund program
					 or the affordable housing program shall receive assistance equal to three
					 percent of the amount payable to such company by the housing trust fund
					 corporation or the affordable housing corporation. This assistance shall be for
					 administrative expenses or neighborhood preservation activities related to such
					 rehabilitation, home improvement or new construction. It shall not be subject
					 to the limitation on the amount of funds a company may receive annually or in
					 the aggregate under the neighborhood preservation companies program, but shall
					 be limited to a maximum of $40,000 for each project under the housing trust
					 fund program or the affordable housing program.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2606 - Contract Performance › Section 2606.1 - Periodic review of contract performance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The division shall review at periodic
				  intervals the performance of the neighborhood preservation companies under
				  their respective contracts with the division. The neighborhood preservation
				  companies shall provide not less than quarterly reports to facilitate the
				  evaluation process, and other reports that the division may request. The
				  reports shall include, but not be limited to, the following items:
(1) progress of proposed
				  activities;
(2) progress in
				  securing funds from other sources for administrative and planning
				  costs;
(3) a financial report,
				  reflecting all transactions which relate to the performance of the contract;
				  and
(4) matching funds received to
				  date.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2607 - Technical Assistance › Section 2607.1 - Technical services and assistance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The division will render to neighborhood
				  preservation companies such technical services and assistance as it may possess
				  or as may be available to it to enable such companies to comply with the intent
				  and provision of this Chapter and article XVI of the Private Housing Finance
				  Law.
(b) The division may, subject
				  to the availability of funds appropriated for the purposes of the neighborhood
				  perservation program, also contract with municipal and other public agencies
				  and with private persons, firms and corporations, including neighborhood
				  preservation companies, for the provision of such technical service and
				  assistance.
(c) Assistance may
				  include the provision of technical services in:
(1) preparation and submission of contract
				  proposals;
(2) preparation and
				  submission of required reports;
(3)
				  internal organization and management of companies;
(4) the area of technology transfer between
				  neighborhood preservation companies as selected by the division; and
(5) other technical advice or assistance
				  relating to the performance or rendition of neighborhood preservation
				  activities.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2608 - Reapplication Process › Section 2608.1 - Reapplication submission requirements

Current through Register Vol. 46, No. 28, July 10, 2024
(a) A neighborhood preservation company's
				  contract may be renewed or extended from year to year, based on contractual
				  performance.
(b) The applicant must
				  complete such forms and attachments as prescribed by the division.
(c) Essential components of the reapplication
				  include:
(1) recertification of
				  eligibility;
(2) quantified,
				  measurable objectives to be accomplished by the completion of the activities
				  proposed in the work plan;
(3)
				  proposed budget for the coming contract year; and
(4) evidence of the required one-third
				  match;
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2608 - Reapplication Process › Section 2608.2 - Reapplication review

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
				  reapplications will be logged in with date received, name of applicant, amount
				  of funding requested.
(b) All
				  applicants will be sent an acknowledgment letter.
(c) Neighborhood preservation companies
				  submitting incomplete applications will not have their applications evaluated
				  and may be subject to a delay in funding.
(d) Late reapplication submissions may result
				  in the delay, reduction or loss of funding.
(e) All complete applications will be
				  reviewed for eligibility. Neighborhood preservation companies must recertify
				  eligibility on an annual basis, using the latest relevant, verifiable data.
				  Significant changes in eligibility data may preclude contract
				  renewal.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2608 - Reapplication Process › Section 2608.3 - Reapplication evaluation

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Subsequent contract awards are based on a review of the items in section
				  2608.1 of this Part, including an
				  evaluation of:
(1) fulfillment of contract
				  activities;
(2) organizational and
				  fiscal management; and
(3) proposed
				  program, budget and community support.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2608 - Reapplication Process › Section 2608.4 - Notification

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  commissioner shall notify the company in writing as to the status of the
				  reapplication.
(b) The commissioner
				  shall render one of the following decisions:
(1) approved as submitted;
(2) approved conditionally;
(3) approved with probation; or
(4) defunded.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.1 - General provisions

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Purpose.
(1) The purpose of the Urban
				  Initiatives Program is to assist the efforts of eligible not-for-profit
				  community-based organizations in community preservation and revitalization
				  efforts, by providing funding for costs of urban initiatives projects, to
				  foster the most effective use of public and private resources, and to promote
				  innovative techniques to address the improvement of physical conditions of
				  neighborhoods.
(2) The rules and
				  regulations contained herein are applicable for defining eligible organizations
				  and projects, selection criteria, and contract performance.
(3) Not-for-profit organizations
				  participating in the program are eligible for contracts limited in duration up
				  to a two-year term, with the possibility of extending the contract, at the
				  commissioner's discretion.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.2 - Application process

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Request for
				  proposals. As funds are made available for the purposes of this program, the
				  division may publish, or cause to be published, in the State Registerrequests
				  for proposals and invite the submission of applications.
(b) Urban Initiatives Program packet. An
				  Urban Initiatives Program packet may be obtained from the regional offices of
				  the division. Applicants shall complete such forms as the division may
				  prescribe, and provide such additional information as the division may require,
				  to enable the commissioner to make a determination that:
(1) the applicant has, or demonstrates that
				  it can acquire, the capacity and expertise to undertake the proposed urban
				  initiatives project;
(2) the
				  neighborhood to be served is in need of revitalization; and
(3) the proposed project will contribute
				  significantly toward the revitalization and general renewal of the
				  neighborhood.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.3 - Applicant eligibility

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  qualified applicant must demonstrate by its immediate past and current
				  activities that it has the ability to engage in community preservation
				  activities within the neighborhood.
(b) The applicant's officers, directors and
				  members must be representative of the residents and other legitmate interests
				  of the neighborhood.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.4 - Neighborhood eligibility

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Geographical identification. The area within which the applicant proposes to
				  undertake the proposed project must be defined by precise boundaries and be a
				  recognized or an established neighborhood in the municipality, consistent with
				  the determination of eligible neighborhood under article XVI of the Private
				  Housing Finance Law.
(b)
				  Neighborhood condition.
(1) Relevant,
				  current, and verifiable data, including, but not limited to, the most recent
				  census data, pertaining to the neighborhood must demonstrate the neighborhood
				  has sustained physical deterioration, decay, neglect, or
				  disinvestment.
(2) The neighborhood
				  must contain a significant number of deteriorating or substandard buildings not
				  being adequately repaired, renovated, upgraded, modernized, or rehabilitated
				  under existing programs to provide sound housing, and retail and service
				  establishments which are affordable to the residents and local business persons
				  of such neighborhoods, respectively.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.5 - Funding

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Contracts.
(1) The qualified applicant must be
				  incorporated as a not-for-profit corporation prior to execution of an urban
				  initiatives program contract.
(2) A
				  performance contract shall serve as the award mechanism. Such contract shall
				  not be assigned or transferred, except upon written authorization of the
				  commissioner.
(i) the term of the performance
				  contract, which shall be for a period of two years, with the possibility of the
				  commissioner in his/her discretion extending the contract;
(ii) the amount of urban initiatives funds
				  awarded under the contract;
(iii)
				  the specific location and description of the proposed project, including the
				  approximate number of buildings and residential, commercial, community, or
				  cultural units affected;
(iv) the
				  exact scope of work to be performed and the specific terms and conditions
				  required by the division;
(v) a
				  detailed timetable for completion of the proposed project;
(vi) a listing of all other funding sources
				  committed to the proposed project;
(vii) a detailed long-term plan for the
				  management or disposition of the property improved by the qualified applicant;
(a) the division shall have the right to
				  review and approve the tenant selection procedure, the terms and conditions of
				  all initial leases, and the overall management plan for operating and
				  maintaining the property; and
(b)
				  the division shall have the right to review and approve any transfer of
				  property acquired or improved, in whole or part, with urban initiatives funds,
				  and to approve the future use of any urban initiatives funds recaptured by the
				  qualified applicant through such transfer(s). Instruments, in addition to the
				  urban initiatives contract, may be executed to ensure enforcement of this
				  provision.
(viii) an
				  agreement to guarantee future maintenance of the improvement subsequent to the
				  termination of the performance contract.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.6 - Contract performance

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Periodic review of contract performance.
(1)
				  The division shall monitor and review, at periodic intervals, the performance
				  of the qualified applicant under its respective contract(s) with the division.
				  The qualified applicant shall provide program reports to facilitate the
				  evaluation process and other such reports that the division may request from
				  time to time.
(2) Should the
				  commissioner find that there has been substantial nonperformance or other
				  breach of the performance contract for reasons other than those over which the
				  applicant can exercise no effective control, the commissioner shall have the
				  right to terminate or modify the contract. Immediately upon such notice of
				  termination, the group is to return all expended funds to the
				  division.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter X - Neighborhood Preservation Companies Rules And Regulations › Part 2620 - Urban Initiatives Program › Section 2620.7 - Technical assistance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  division may render to qualified applicants such technical services and
				  assistance to enable such applicants to comply with the intent and purposes of
				  these rules and regulations.
(b)
				  The division may contract with municipal and other public agencies and with
				  private persons, firms and corporations for the rendering of technical services
				  and assistance to qualified applicants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.1 - Purpose

Current through Register Vol. 46, No. 28, July 10, 2024
(a) These
				  regulations provide information concerning the procedures by which records of
				  the Division of Housing and Community Renewal (hereinafter "division") may be
				  obtained. These procedures are in compliance with article 6 of the Public
				  Officers Law, entitled "Freedom of Information Law."
(b) Division personnel shall furnish to the
				  public the information and records required by the Freedom of Information Law,
				  as well as records otherwise available by law.
(c) Any conflicts among laws governing public
				  access to records shall be construed in favor of the widest possible
				  availability of public records.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.2 - Records access officer

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  division's records access officer is responsible for ensuring appropriate
				  responses to public requests for access to records. All references herein to
				  records access officer shall include his or her designees and shall not be
				  construed to prohibit other division employees, who are also authorized to make
				  records available to the public, from doing so.
(b) The division shall maintain a current
				  list by subject matter of records and assist persons seeking records to
				  identify the records sought, if necessary. The list shall be sufficiently
				  detailed to permit identification of the category of the records sought and
				  shall be posted on the division's website. Additionally, the list shall be
				  updated annually and the date of the most recent update shall be conspicuously
				  indicated on the list.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.3 - Locations and hours for public access

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Records maintained by the division's
				  Office of Rent Administration are available for public inspection and copying,
				  upon request and appointment, at the division office located in Jamaica, New
				  York. Requests for information and records can be made to that office by
				  writing to: Records Access Officer, Division of Housing and Community Renewal,
				  Office of Rent Administration, Gertz Plaza, 92-31 Union Hall Street, Jamaica,
				  NY 11433, e-mail: ORAFOIL@nysdhcr.gov
(b) Records maintained by the Division's
				  Office of Community Development and the Office of Community Renewal are
				  available for public inspection and copying, upon request and appointment, at
				  the division office located in Albany, New York. Requests for information and
				  records can be made to that office by writing to: Records Access Officer,
				  Division of Housing and Community Renewal, Hampton Plaza, 38-40 State Street,
				  Albany, NY 12207, e-mail: CDFOIL @nysdhcr.gov
(c) All other records maintained by the
				  Division, including housing operation records, are available for public
				  inspection and copying, upon request and appointment, at the Division office
				  located at 641 Lexington Avenue, New York, N.Y. 10022 . Requests for
				  information and records can be made to that office by writing to:
Records Access Officer
Division of Housing and Community Renewal
641 Lexington Avenue
New York, New York 10022
e-mail: FOIL@nysdhcr.gov
(d) The records access officer may designate
				  another location in which a requestor may review records.
(e) Requests for public access to records
				  shall be accepted and records produced during all hours the division is
				  regularly open for business.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.4 - Requests for public access to records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All requests shall be made in writing.
				  Requests for records may be submitted by electronic mail.
(b) Requests shall reasonably describe the
				  record sought. To the extent possible, the requestor shall supply identifying
				  information that will assist the division in locating the records sought. In
				  the absence of such identification, the division may seek clarification from
				  the requestor, in order for the request to be considered.
(c) The division shall be required to produce
				  only records maintained by or for the division at the time of the request, with
				  the exception of documents that are exempt from disclosure pursuant to the
				  Public Officers Law, or any other applicable law, regulation or order of a
				  court of competent jurisdiction. The records access officer shall provide, in
				  writing, the reason for any such withholding.
(d) If records are maintained on the
				  internet, the requester shall be informed that the records are accessible via
				  the internet and in printed form either on paper or other information storage
				  medium.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.5 - Responses to requests

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  records access officer shall within five business days of receiving a request
				  for documents:
(1) grant access to the
				  records, in whole or in part; or
(2) deny the request, in whole or in part,
				  and state the reason therefor; or
(3) if the request does not clearly identify
				  the records sought, seek additional information from the requestor;
				  or
(4) acknowledge receipt of the
				  request and provide a statement of the reasonable approximate date when the
				  request will be granted or denied. If the circumstances prevent disclosure to
				  the person requesting the record or records within 20 business days from the
				  date of the acknowledgment of the receipt of the request, the division shall
				  state, in writing, the reason for the delay and provide a date certain when the
				  request will be granted in whole or in part.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.6 - Fees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) No charge will
				  be made to inspect a record, certify a record or to certify a denial of a
				  request for a record and the reason therefor.
(b) A charge will be made of 25 cents per
				  page for photocopying of pages that are not larger than 9 inches by 14 inches.
				  There will no charge for the first five pages.
(c) Charges for materials or services other
				  than paper shall be based on the actual cost to the division.
(d) Payments for copy charges or charges for
				  other materials or services shall be made by check or money order payable to
				  "New York State Division of Housing and Community Renewal."
(e) The requestor shall be notified of the
				  amount of the fee.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.7 - Denial of access to records

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Denial of access to records maintained by the division's Office of Rent
				  Administration shall be in writing, stating the reason therefor and advising
				  the requestor of the right to appeal to: Records Appeals Officer, Division of
				  Housing and Community Renewal, Office of Rent Administration, Gertz Plaza, 92-
				  31 Union Hall Street, Jamaica, NY 11433
(b) Denial of access to all other records
				  maintained by the Division shall be in writing, stating the reason therefore
				  and advising the requestor of the right to appeal to:
Records Appeals Officer
Office of the General Counsel
Division of Housing and Community Renewal
641 Lexington Avenue
New York, New York 10022
Miscellaneous Provisions
(c) When the records access officer has
				  denied a request for records in whole or in part, the requestor may, within 30
				  days of the date of such denial, appeal the denial to the records appeals
				  officer.
(d) The division's failure
				  to comply with the time limitations provided in section
				  2650.5 of this Part shall
				  constitute a denial of access to records that may be appealed.
(e) The records appeals officer will forward
				  to the Committee on Open Government copies of all appeals upon
				  receipt.
(f) The records appeals
				  officer will determine an appeal within 10 business days of its receipt by
				  granting access to the records sought or fully explaining the reasons for
				  further denial in writing.
(g) The
				  decision by the records appeals officer will constitute a final determination
				  of the division, with respect to the request for records and a copy will be
				  sent to the Committee on Open Government.
(h) A proceeding to review an adverse
				  determination on appeal may be commenced, pursuant to article 78 of the Civil
				  Practice Laws and Rules.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.8 - Posted notice

Current through Register Vol. 46, No. 28, July 10, 2024
The division shall cause to be conspicuously displayed at
					 each location where records are kept, a notice clearly indicating:
(a) the title and business address of the
				  records access officers and appeals officers; and
(b) the location where records can be
				  seen.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.9 - Trade secret and commercial information exceptions

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The records access officer shall,
				  pursuant to article 6 of the Public Officers Law, deny a request for records or
				  portions thereof that are trade secrets or are submitted to the division by a
				  commercial enterprise or derived from information obtained from a commercial
				  enterprise and which if disclosed would cause substantial injury to the
				  competitive position of the subject enterprise.
(b) Any party submitting records to the
				  division that seeks an exemption from disclosure on the ground stated in
				  subdivision (a) of this section shall:
(1)
				  submit a written request for an exemption from disclosure to the records access
				  officer;
(2) submit the request at
				  the time the records purportedly containing trade secret information or
				  confidential commercial information are submitted to the division;
				  and
(3) the party who seeks an
				  exemption from disclosure shall:
(i) clearly
				  identify the trade secret information or the confidential commercial
				  information likely to cause substantial competitive injury;
(ii) include the name and title of an
				  individual who may be contacted concerning the request; and
(iii) state reasons why the information is
				  either a trade secret or confidential commercial information likely to cause
				  substantial competitive injury if disclosed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2650 - Public Access To Division Records › Section 2650.10 - Severability

Current through Register Vol. 46, No. 28, July 10, 2024
If any provision of these regulations or the application
					 thereof to any person or circumstances is adjudged invalid by a court of
					 competent jurisdiction, such judgment shall not affect or impair the validity
					 of the other provisions of these regulations or the application thereof to
					 other persons and circumstances.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.1 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Commissioner
				  shall mean the New York State Commissioner of Housing and Community
				  Renewal.
(b) Construction shall
				  mean construction, reconstruction, alteration, addition, conversion or
				  rehabilitation of multiple dwellings.
(c) Division shall mean the New York State
				  Division of Housing and Community Renewal.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.2 - Application for State aid

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Application for State aid, together with the detailed budget of proposed
				  expenditures as adopted for the housing code enforcement program and copies of
				  pertinent resolutions and contracts for services to be rendered to other units
				  of government, must be received at the office of the division on or before July
				  1.
(b) The budget adopted for the
				  housing and development administration must indicate the title, annual salary
				  rate and amount for each position, the amount budgeted for traveling expenses,
				  purchase of equipment, purchase of automobiles, rental of space, the amount for
				  other expenses and the expected revenues by type.
(c) The initial application must be
				  accompanied by a narrative statement of the program activities and functions of
				  the housing and development administration. All proposed major changes in
				  subsequent budgets should be explained but, so far as functions are concerned,
				  the application need indicate only the changes from the activities included in
				  the descriptive statement attached to the initial application.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.3 - Personnel

Current through Register Vol. 46, No. 28, July 10, 2024
Personnel shall be qualified for their respective
					 positions. Personnel shall possess at the time of appointment the
					 qualifications established for the positions by the city civil service
					 commission.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.4 - Reports

Current through Register Vol. 46, No. 28, July 10, 2024
The administrator of housing and development shall maintain
					 such records and submit such reports as be required by the
					 commissioner.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.5 - Compliance with rules

Current through Register Vol. 46, No. 28, July 10, 2024
The housing and development administration in its
					 enforcement activities shall apply the requirements of the Multiple Dwelling
					 Law, and the rules and regulations adopted by the commissioner where
					 applicable.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.6 - Inspections and investigations

Current through Register Vol. 46, No. 28, July 10, 2024
Inspections and investigations shall be made at a frequency
					 and of a nature satisfactory to the commissioner.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.7 - Limitations of grants

Current through Register Vol. 46, No. 28, July 10, 2024
(a) State aid
				  will be granted as follows:
(1) The cost of
				  operation of the housing code enforcement program by the housing and
				  development administration, provided that the program and personnel shall be
				  under the immediate direction of the housing code enforcement program official
				  who is directly responsible to the administrator of housing and development. A
				  vacancy in the position of the housing code enforcement program official shall
				  be filled promptly, preferably within six months.
(2) The cost of supplies and equipment used
				  in the housing code enforcement program.
(3) The cost of investigation, inspection and
				  advisory services which are a part of the housing and enforcement
				  program.
(4) Other housing control
				  programs of activities of the housing and development administration, including
				  research and training of housing code inspection personnel, submitted to the
				  commissioner for consideration and receiving favorable action by him.
(5) Contributions for employee health
				  insurance and retirement funds including social security.
(6) The maintenance, repair and operation of
				  multiple dwellings pursuant to section
				  309 of
				  the Multiple Dwelling Law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2651 - New York City › Section 2651.8 - Amount of grants

Current through Register Vol. 46, No. 28, July 10, 2024
State aid shall consist of 50 percent of the net cost of
					 the housing code enforcement program limited to the sum appropriated therefor
					 by the Legislature.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2656 - Assessment Of Residential Real Property › Section 2656.1 - Statutory authority

Current through Register Vol. 46, No. 28, July 10, 2024
This Part is adopted and promulgated pursuant to the powers
					 granted to the New York State Division of Housing and Community Renewal by
					 Public Housing Law, section 14(a) and Real Property Tax Law, section
					 581-a.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2656 - Assessment Of Residential Real Property › Section 2656.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part:
(a) Residential rental purposes shall mean
				  all permitted uses on residential real property which has the same
				  owner(s).
(b) Regulatory agreement
				  shall mean any agreement, including but not limited to a contract or covenant,
				  between the property owner(s) and the municipal, State or Federal government,
				  or an instrumentality thereof, which requires the property owner(s) to rent at
				  least 20 percent of the residential units to tenants who qualify in accordance
				  with an income test.
(c) Income
				  documentation shall mean the most recent financial statement, independent
				  auditor's report and rent roll for the residential real property or, if the
				  most recent financial statement does not reflect 12 months of occupancy, the
				  most recent operating budget approved by the municipal, State, or Federal
				  government, or instrumentality thereof, that is party to the regulatory
				  agreement.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2656 - Assessment Of Residential Real Property › Section 2656.3 - Submission requirements

Current through Register Vol. 46, No. 28, July 10, 2024
The property owner(s) shall provide the local assessing
					 unit with a copy of all applicable regulatory agreements and, on an annual
					 basis, income documentation prior to the taxable status date.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2657 - Access To Personal Information › Section 2657.1 - Purpose and scope

Current through Register Vol. 46, No. 28, July 10, 2024
(a) It is the
				  responsibility and the intent of the division to fully comply with the
				  provisions of article 6-A of the Public Officers Law, the Personal Privacy
				  Protection Law.
(b) The division
				  shall maintain in its records only such personal information that is relevant
				  and necessary to accomplish a purpose of the division authorized by
				  law.
(c) The division seeks to
				  ensure that all records pertaining to or used with respect to individuals are
				  accurate, relevant, timely and complete.
(d) These regulations provide information
				  regarding the procedures by which rights granted by the Personal Privacy
				  Protection Law may be asserted.
(e)
				  Personal information will be collected, whenever practicable, directly from the
				  person to whom the information pertains.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter XI - Miscellaneous Provisions › Part 2657 - Access To Personal Information › Section 2657.2 - Privacy compliance officer

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  The division's privacy compliance officer is responsible for ensuring
				  compliance with the provisions of the Personal Privacy Protection Law and the
				  regulations herein and for coordinating the division's response to requests for
				  records or amendments of records. All references herein to the privacy
				  compliance officer shall include his or her designee.
(b) To contact the privacy compliance
				  officer, write to: Privacy Compliance Officer, Division of Housing and
				  Community Renewal, Human Resource Management Office, Hampton Plaza, 38-40 State
				  Street, Albany, NY 12207, e-mail: DPCOfficer @nysdhcr.gov
(c) The privacy compliance officer is
				  responsible for:
(1) assisting a data subject
				  in identifying and requesting personal information, if necessary;
(2) describing the contents of systems of
				  records, orally or in writing, in order to enable a data subject to learn if a
				  system of records includes a record or personal information identifiable to a
				  data subject requesting such record or personal information;
(3) taking one of the following actions upon
				  locating the record sought:
(i) make the
				  record available for inspection, in a printed or electronic form without codes
				  or symbols, unless an accompanying document explaining such codes or symbols is
				  also provided;
(ii) permit the data
				  subject to copy the record; or
(iii) deny access to the record in whole or
				  in part and explain in writing the reasons therefor;
(4) making a copy available upon
				  request;
(5) certifying, upon
				  request, that a copy of a record is a true copy; or
(6) certifying, upon request, that:
(i) the division does not have possession of
				  the record sought;
(ii) the
				  division cannot locate the record sought after having made a diligent search;
				  or
(iii) the information sought
				  cannot be retrieved by use of the description thereof, or by use of the name or
				  other identifier provided by the requestor without extraordinary search methods
				  by the division.