reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.1 - Purpose and scope

Current through Register Vol. 46, No. 28, July 10, 2024
(a) It is the
						responsibility and the intent of the Office of General Services (the agency) to
						fully comply with the provisions of article 6-A of the Public Officers Law, the
						Personal Privacy Protection Law.
(b) The agency shall maintain in its records
						only such personal information that is relevant and necessary to accomplish a
						purpose of the agency that is required to be accomplished by statute or
						executive order, or to implement a program specifically authorized by
						law.
(c) Personal information will
						be collected, whenever practicable, directly from the person to whom the
						information pertains.
(d) The
						agency seeks to ensure that all records pertaining to or used with respect to
						individuals are accurate, relevant, timely and complete.
(e) These regulations provide information
						regarding the procedures by which members of the public may assert rights
						granted by the Personal Privacy Protection Law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.2 - Designation of privacy compliance officer

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The Office of General Services' Deputy
						Commissioner for Administration is hereby designated privacy compliance officer
						and is responsible for ensuring that the agency complies with the provisions of
						the Personal Privacy Protection Law and the regulations in this Subpart, and
						for coordinating the agency's response to requests for records or amendment of
						records.
(b) The address and
						telephone number of the privacy compliance office is: Office of General
						Services, Tower Building, 41st Floor, Empire State Plaza, Albany, NY 12242.
						Telephone (518) 474-1441.
(c)
						Deputy privacy compliance officers, their titles, addresses and telephone
						numbers, are hereby designated as follows: Director of Human Resources
						Management, Tower Building, 39th Floor, Empire State Plaza, Albany, NY 12242;
						Counsel or his designee, Legal Services, Office of General Services, Tower
						Building, Empire State Plaza, Albany, NY 12242.
(d) The privacy compliance officer and/or his
						deputies are responsible for:
(1) assisting a
						data subject in identifying and requesting personal information, if
						necessary;
(2) describing the
						contents of systems of records, orally or in writing, in order to enable a data
						subject to learn if a system of records includes a record or personal
						information identifiable to a data subject requesting such record or personal
						information;
(3) taking one of the
						following actions upon locating the record sought:
(i) make the record available for inspection,
						in a printed form without codes or symbols, unless an accompanying document
						explaining such codes or symbols is also provided;
(ii) permit the data subject to copy the
						record; or
(iii) deny access to the
						records, in whole or in part, and explain in writing the reasons
						therefor;
(4) making a
						copy available, upon request, upon payment of or offer to pay established fees,
						if any, or permitting the data subject to copy the records;
(5) upon request, certifying that a copy of a
						record is a true copy; and
(6)
						certifying, upon request, that:
(i) the
						agency does not have possession of the record sought;
(ii) the agency cannot locate the record
						sought after having made a diligent search; or
(iii) the information sought cannot be
						retrieved by use of the description thereof, or by use of the name or other
						identifier of the data subject, without extraordinary search methods being
						employed by the agency.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.3 - Proof of identity

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When a
						request is made in person, or when records are made available in person
						following a request made by mail, the agency may require appropriate
						identification, such as a driver's license, an identifier assigned to the data
						subject by the agency, a photograph or similar information that confirms that
						the record sought pertains to the data subject. The agency may also require the
						requester to set forth on a form or plain piece of paper the following
						information:
(1) the name of the
						employee;
(2) the name of the
						person the employee authorizes disclosure to, if appropriate. If the
						information is to go to an organization or other entity, the employee must
						provide the name of the organization, its address, telephone number, the title
						and name of recipient; what portion or portions of this or her file he or she
						wants the person to have access to and the purpose for disclosing the
						information, as appropriate;
(3)
						the date of the request.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.4 - Location

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Records shall
						be made available at the main office of the agency, which is located at: Tower
						Building, Empire State Plaza, Albany, NY 12242.
(b) Whenever practicable, records shall be
						made available at a regional office most convenient to a data
						subject.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.5 - Hours for public inspection and copying

Current through Register Vol. 46, No. 28, July 10, 2024
The agency shall accept requests for records and
						  produce records during regular business hours, which are 8:30 a.m. to 5 p.m.,
						  Monday through Friday.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.6 - Requests for records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
						requests shall be made in writing, except that the agency may make records
						available upon an oral request made in person after the applicant has
						demonstrated proof of identity.
(b)
						A request shall reasonably describe the record sought. Whenever possible, the
						data subject should supply identifying information that assists the agency in
						locating the record sought.
(c)
						Requests based upon categories of information described in a notice of a system
						of records or a privacy impact statement shall be deemed to reasonably describe
						the record sought.
(d) Within five
						business days of the receipt of a request, the agency shall provide access to
						the record, deny access in writing explaining the reasons therefor, or
						acknowledge the receipt of the request in writing, stating the approximate date
						when the request will be granted or denied, which date shall not exceed 30 days
						from the date of the acknowledgment.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.7 - Amendment of records

Current through Register Vol. 46, No. 28, July 10, 2024
Within 30 business days of a request from a data
						  subject for correction or amendment of a record or personal information that is
						  reasonably described and that pertains to the data subject, the agency
						  shall:
(a) make the amendment or
						correction, in whole or in part, and inform the data subject that, on request,
						such correction or amendment will be provided to any person or governmental
						unit to which the record or personal information has been or is disclosed
						pursuant to paragraph (d), (i) or (l) of subdivision 1 of section 96  of the
						Public Officers Law; or
(b) inform
						the data subject, in writing, of its refusal to correct or amend the record,
						including the reasons therefor.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.8 - Denial of request

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Denial of a
						request for records or amendment or correction of a record or personal
						information:
(1) shall be in writing,
						explaining the reasons therefor; and
(2) identifying the person to whom an appeal
						may be directed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.9 - Appeal

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Any person
						denied access to a record or denied a request to amend or correct a record or
						personal information pursuant to section
						330-2.8 of this Subpart may, within
						30 days of such denial, appeal to the First Deputy Commissioner of the Office
						of General Services.
(b) The time
						for deciding an appeal shall commence upon receipt of an appeal that
						identifies:
(1) the date and location of a
						request for a record or amendment or correction of a record or personal
						information;
(2) the record that is
						the subject of the appeal; and
(3)
						the name and return address of the appellant.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.10 - Statement of disagreement by data subject

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If correction or amendment of a record or
						personal information is denied in whole or in part upon appeal, the
						determination rendered pursuant to the appeal shall inform the data subject of
						the right to:
(1) file with the agency a
						statement of reasonable length setting forth the data subject's reasons for
						disagreement with the determination; and
(2) request that such a statement of
						disagreement be provided to any person or governmental unit to which the record
						has been or is disclosed pursuant to paragraph (d), (i) or (l) of subdivision 1
						of section 96  of the Public Officers Law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.11 - Fees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Unless
						otherwise prescribed by statute, there shall be no fee charged for:
(1) inspection of records;
(2) search for records; or
(3) any certification pursuant to this
						Subpart.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 330 - Public Access To Records Of The Office Of General Services › Subpart 330-2 - Access To Personal Information › Section 330-2.12 - Severability

Current through Register Vol. 46, No. 28, July 10, 2024
If any provision of this Subpart or the application
						  thereof to any person or circumstance is adjudged invalid by a court of
						  competent jurisdiction, such judgment shall not affect or impair the validity
						  of the other provisions of this Subpart or the application thereof to other
						  persons and circumstances.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 332 - Procedures For Declarative Rulings › Section 332.1 - General procedures

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 Petitions for discretionary issuance of a declarative ruling concerning the
					 applicability to any person, property or state of facts of any rule or statute
					 enforceable by the Office of General Services shall be in writing and
					 subscribed by the petitioner. The petitioner shall specify the applicable rule
					 or statute and shall provide a complete and precise statement of the facts and
					 circumstances prompting the petition, together with a full disclosure of
					 petitioner's interest. Any facts alleged in the petition shall be verified
					 under oath by the petitioner. Petitions shall be addressed to the Commissioner
					 of General Services by certified mail, return receipt requested. The returned
					 post office receipt shall constitute proof of service, which shall be deemed
					 effective on the day such petition is received.
(b) Counsel for the Office of General
					 Services shall receive such petitions and recommend responsive declarative
					 ruling or advise that an application should be declined as incomplete,
					 ambiguous, inappropriate or unnecessary under the facts and circumstances
					 recited in the petition.
(c) Any
					 declarative ruling issued by the Office of General Services shall be available
					 for public inspection at the office of the records access officers of the
					 Office of General Services in accordance with Part 330 of Title 9 of the
					 Official Compilation of Codes, Rules and Regulations of the State of New
					 York.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 333 - Services Provided By Organizations For The Blind Or Other Severely Handicapped › Section 333.1 - Policy and scope

Current through Register Vol. 46, No. 28, July 10, 2024
Pursuant to the authority vested in the Office of General
						Services by sections 175-a and 175-b of the State Finance Law, the following
						policies, procedures and guidelines relating to the services provided by the
						visually or other severely handicapped and offered for sale to the State, or
						any governmental agency or political subdivision or public benefit corporation
						thereof having its own purchasing agency, are hereby established. It is the
						policy of the Office of General Services to facilitate the award of service
						contracts issued by the above-mentioned governmental agencies to
						nonprofitmaking organizations established for the express purposes of aiding
						the economic and social well-being of the visually and other severely
						handicapped.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 333 - Services Provided By Organizations For The Blind Or Other Severely Handicapped › Section 333.2 - Guidelines for eligibility

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 Organizations comprised of and representing the handicapped must meet the
					 following criteria:
(1) nonprofit, charitable
					 organizations for the visually handicapped must be certified as being eligible
					 to provide services pursuant to the State Finance Law by the Commissioner of
					 Social Services; or
(2) nonprofit,
					 charitable organizations for the other severely handicapped must be certified
					 as being eligible to provide services pursuant to the State Finance Law by the
					 Commissioner of Education.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 333 - Services Provided By Organizations For The Blind Or Other Severely Handicapped › Section 333.3 - Procedure for filing application for designation as preferred source

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The nonprofit
					 agency or commission, designated by either the Commissioner of Social Services
					 or the Commissioner of Education, must submit an application for its
					 preferential designation to the Office of General Services at least 30 days
					 prior to the date the service is to start. Included in the application must be:
(1) the complete name, address and telephone
					 number of the handicapped organization which will perform the service, and the
					 date the organization is capable of commencing the required work;
(2) the complete name and address of the
					 using agency and the name and telephone number of the purchasing
					 agent;
(3) a complete up-to-date
					 copy of the job specifications;
(4)
					 where a contract is governed by a prevailing wage rate, as established by the
					 Department of Labor, that prevailing wage schedule must be submitted with the
					 job specifications. If a reduction in the prevailing wage rate is used to
					 determine the cost of services, a written statement from the Department of
					 Labor authorizing the reduction must be included in the proposal;
(5) where the contract is not governed by the
					 prevailing wage law, but is governed by the minimum wage law and a dilution or
					 reduction of the minimum wage is made in computing labor costs, a written
					 statement must accompany the proposal citing legal authority for such dilution
					 or reduction; and
(6) a
					 certification that the actual composition of the work force on each individual
					 service contract meets the same standards used by the Commissioners of
					 Education and Social Services in certifying the organization.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 333 - Services Provided By Organizations For The Blind Or Other Severely Handicapped › Section 333.4 - Price approval or price adjustment

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If the service will be covered by a
					 formal contract, preferred source designation will normally be granted for the
					 period specified in the job specifications. If no period of time is specified,
					 or a formal contract is not utilized, priority designation normally will be
					 limited to a 12-month period. To continue priority designation beyond the
					 specified or 12-month period, a new request must be submitted 30 days prior to
					 the end of the contract or 12-month period, whichever is sooner.
(b) Price adjustments will be considered at
					 the time of request for renewal or continuation, if accompanied by
					 documentation.
(c) Any change in
					 the capability of a handicapped organization must be included when requesting
					 renewal or continuation of a contract.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 333 - Services Provided By Organizations For The Blind Or Other Severely Handicapped › Section 333.6 - Requirement for approval of administrative surcharge

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The administrative surcharge or the
					 component of the selling price required to perform the responsibilities as the
					 nonprofitmaking charitable agency or commission designated to facilitate the
					 distribution of orders must be clearly identified as a separate cost component
					 on each proposal submitted to the Office of General Services for review and
					 approval. This charge does not have to be a fixed charge, but may vary
					 according to the nature and cost of the service.
(b) The Office of General Services reserves
					 the right to require the blind and other severely handicapped organizations
					 (workshops) and their nonprofit agency representatives to each maintain
					 accounting records and other evidence pertaining to costs incurred on the
					 program, and to make these records available to the State at all reasonable
					 times during the contract period and for three full years from the date of the
					 final payment.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.1 - Policy, purpose and scope

Current through Register Vol. 46, No. 28, July 10, 2024
These rules, promulgated pursuant to section 201  of the
						State Finance Law, provide a uniform, effective and efficient policy for
						solicitation of charitable contributions via payroll deduction among employees
						of the State of New York to encourage and facilitate the conduct of such a
						fundraising campaign and unless authorized by statute to preclude other
						solicitations of State employees with its adverse effect on the orderly conduct
						of State business. The Commissioner of General Services will approve one
						charitable campaign for each county or group of counties, to be known
						collectively as the State Employees Federated Appeal (SEFA). The commissioner
						will designate one qualified charitable organization in each such county or
						group of counties to manage the campaign and distribute charitable
						contributions under the direction and guidance of a local SEFA committee of
						State employees. A statewide SEFA council, comprised of representatives of
						local SEFA committees, will be responsible for deciding appeals from denials by
						local SEFA committees of eligibility to participate in the campaigns and will
						assist, in conjunction with the statewide SEFA cabinet, with campaign planning,
						promotion, recruitment, and training of volunteers.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.3 - Local sefa committees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Local
					 SEFA committees shall:
(1) be comprised of
					 representatives of:
(i) State employee
					 participants;
(ii) the federated
					 community campaign; and
(iii) other
					 federations of charitable organizations and unaffiliated participant
					 organizations;
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.4 - Statewide sefa council

Current through Register Vol. 46, No. 28, July 10, 2024
The commissioner shall establish five or more geographic
						regions of the State. Beginning in 2006, the statewide SEFA council shall
						consist of two representatives from each region who shall be selected by a
						majority vote of the chairpersons of the local SEFA committees within each
						region. Selection of the representatives shall be made annually and recorded
						with the statewide SEFA council by December 1st of each year.
(a) The statewide SEFA council shall:
(1) be comprised of at least 10 local SEFA
					 committee chairpersons, or their designees. All members of the statewide SEFA
					 council shall be employee participants, as defined in section
					 335.2(j) of this
					 Part;
(2) adopt a written conflict
					 of interest policy and by-laws for conducting business and meetings. The
					 by-laws shall include, at a minimum, the term of office for statewide SEFA
					 council members; required member training; provisions for the election of a
					 chairperson, public notice of its meetings, meetings being open to the public,
					 and a procedure for the public access to records; and allow for proxy
					 voting;
(3) conduct eligibility
					 screenings and make decisions regarding the eligibility of all organizations
					 that have timely applied for participation in SEFA pursuant to section
					 335.6 of this Part. An appeal from
					 an eligibility decision made by the statewide SEFA council may be made in
					 accordance with article 78 of the Civil Practice Law and Rules. The
					 commissioner is a necessary party to an appeal made in accordance with article
					 78 of the Civil Practice Law and Rules;
(4) oversee and provide centralized services
					 to the annual solicitation campaign, the local SEFA committees and the
					 federated community campaigns including, but not limited to, statewide
					 marketing materials, pledge cards, training and training materials, campaign
					 reporting systems, database systems, internet services, website development and
					 website maintenance;
(5) beginning
					 in 2008 maintain a uniform naming and numbering system in consultation with the
					 Office of the State Comptroller to identify participants that shall be used by
					 all local SEFA committees in campaign materials, distributions, and accounting;
					 and maintain a list of each participant by name, number, campaign, the
					 percentage of total support and revenue spent on administration and
					 fundraising, as described in section
					 335.6(b)(2)(ii) of
					 this Part, and the statement described in section
					 335.6(b)(2)(iv) of
					 this Part. Beginning in 2008 and every year thereafter, the list is to be used
					 in the preparation of the local SEFA committees' campaign brochures.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.5 - Statewide sefa cabinet

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
					 statewide SEFA cabinet shall consist of management and labor co-chairs,
					 management and labor first and second co-vice chairs, other management and
					 labor representatives as selected by the co-chairs, and the chairperson of the
					 statewide SEFA council or their designee.
(b) The Governor may appoint State agency
					 commissioners or their designees as management chair and first and second vice
					 chairs of the statewide SEFA cabinet. It is desirable that by December 1st of
					 each year, the Governor appoint State agency commissioners or their designees
					 to fill any vacancies in the statewide SEFA cabinet that had previously been
					 held by management, for the following year's campaign. Likewise, it is
					 desirable that organized labor appoint union presidents or their designees as
					 chair and vice chair of the statewide SEFA cabinet. By December 1st of each
					 year, organized labor may appoint union presidents or their designees to fill
					 any vacancies in the statewide SEFA cabinet that had previously been held by
					 labor representatives, for the following year's campaign.
(c) The statewide SEFA cabinet shall be
					 responsible for providing continuity and volunteer support to the campaign
					 (including promotion on a statewide basis), the recruitment of State employee
					 participants, making recommendations to the statewide SEFA council for
					 strengthening the campaign and for improving statewide campaign materials, and
					 at the request of the statewide SEFA council to address specific problems. The
					 cabinet shall facilitate communications about SEFA to local SEFA committees as
					 well as to State agency, union and charitable federation leaders. The cabinet
					 shall adopt a written conflict of interest policy and by-laws for conducting
					 its business and meetings; provisions for public notice of its meetings,
					 meetings open to the public, and procedures for the public access of public
					 records; and may allow proxy voting.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.7 - Federated community campaign, eligibility provisions, functions and duties

Current through Register Vol. 46, No. 28, July 10, 2024
(a) To be
					 eligible as a federated community campaign, a charitable organization shall:
(1) comply with all qualifications for SEFA
					 participants specified in section
					 335.6 of this Part;
(2) have successfully conducted fundraising
					 campaigns of a similar scope or nature for at least two years preceding its
					 approval.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.8 - Substitutions of existing federated community campaigns

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Commissioner approvals for federated
					 community campaigns issued prior to the effective date of these regulations
					 shall continue in force and effect, provided that upon request of the
					 commissioner such campaigns furnish documentation assuring their continued
					 compliance with the statute and these regulations.
(b) A charitable organization may apply in
					 accordance with subdivision (c) of this section to replace a federated
					 community campaign in a campaign area and may apply in accordance with section
					 335.7 of this Part to solicit
					 contributions from State employees in a county or group of counties having no
					 federated community campaign.
(c)
					 Notwithstanding the prior approval and continued operation of a federated
					 community campaign, in the event a different charitable organization meets the
					 general eligibility provisions, demonstrates the capability to fulfill the
					 functions and duties set forth in section
					 335.7 of this Part, is able to
					 supply the information specified herein, and determines that it has the
					 capacity to conduct a more successful charitable solicitation of employees than
					 the previously approved federated community campaign, it may submit an
					 application to the commissioner pursuant to this section for its substitution
					 in place of the existing federated community campaign. The application, with
					 notice to the existing federated community campaign, shall be made on or before
					 February 15th of the year preceding the campaign. The commissioner shall
					 evaluate such application for substitution and make a determination in
					 accordance with the provisions of these regulations relative to primary
					 approvals of federated community campaigns and shall afford the existing
					 federated community campaign an opportunity to be heard. The commissioner shall
					 also solicit comments from the local SEFA committees, the statewide SEFA
					 council and individual participant organizations concerning the application.
					 The commissioner's decision regarding acceptance or rejection of such proposed
					 substitution shall be conclusive and binding. Written notice of the decision on
					 an application for the substitution of a federated community campaign hereunder
					 shall be given to the applicant, the previously existing federated community
					 campaign, the local SEFA committees, and the statewide SEFA council. In the
					 event the substitution is approved, the applicant will provide written notice
					 to the affected participants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.10 - Distribution of contributions and pledges among participating organizations

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Contributions
					 and pledges that have been designated to specific participant charitable
					 organizations and received by a federated community campaign must first be
					 distributed to those organizations, minus only the deduction for the SEFA
					 campaign's administrative costs.
(b) In all campaign areas, undesignated
					 contributions and pledges to the campaign shall be distributed in accordance
					 with the following steps:
(1) The percentage
					 of the total amount of contributions and pledges to the campaign that were
					 designated to each specific participating organization shall be
					 computed.
(2) Each participating
					 charity shall be allotted the same percentage of total undesignated funds as it
					 received as designated funds, minus only the deduction for the SEFA campaign's
					 administrative costs.
(3) The
					 calculation of the distribution of funds by the local SEFA committee shall be
					 conclusive and binding on all participants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle G - Office of General Services › Chapter VI - Miscellaneous › Subchapter A - General Rules › Part 335 - Charitable Contributions Through State Employees Federated Appeals › Section 335.11 to 335.15 - Repealed

Current through Register Vol. 46, No. 28, July 10, 2024
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 345 - Probation State Aid Block Grant › Section 345.1 - Objectives

Current through Register Vol. 46, No. 28, July 10, 2024
To provide for the distribution of State aid to county
					 probation services and to the probation services of New York City and to
					 provide State financial assistance to local governments for regular and/or
					 specialized probation programming to promote offender accountability,
					 rehabilitation, and enhance public safety.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 345 - Probation State Aid Block Grant › Section 345.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
When used in this Part:
(a) Division shall mean the Division of
				  Criminal Justice Services.
(b)
				  Commissioner shall mean the commissioner of the Division of Criminal Justice
				  Services.
(c) Office shall mean the
				  Office of Probation and Correctional Alternatives located within the Division
				  of Criminal Justice Services.
(d)
				  Director shall mean the director of the Office of Probation and Correctional
				  Alternatives within the division.
(e) Department shall mean a county probation
				  department or the City of New York probation department.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 345 - Probation State Aid Block Grant › Section 345.3 - State aid plan application submission and eligibility for state aid

Current through Register Vol. 46, No. 28, July 10, 2024
Every county outside of the City of New York and the City
					 of New York shall annually file a probation State aid plan application with the
					 office pursuant to the format, time frame and schedule prescribed by the
					 commissioner in consultation with the director.
(a) Applications shall include a detailed
				  plan with cost estimates covering probation services for the fiscal year or
				  portion thereof for which aid is requested. Included in such estimates shall be
				  clerical costs, maintenance and operation costs, salaries of probation
				  personnel and other pertinent information including an overview of probation
				  program services relating to staff training, investigation, supervision, and
				  intake.
(b) An approved plan and
				  compliance with standards relating to the administration of probation services,
				  promulgated by the commissioner in consultation with the director, shall be a
				  prerequisite to eligibility for State aid.
(c) A county outside of the City of New York
				  and the City of New York may apply for additional State aid as part of a block
				  grant award for enhanced program services with respect to specific populations,
				  including aid for the intensive supervision program (ISP), enhanced specialized
				  services for sex offenders (ESSO), juvenile risk intervention coordination
				  services (J-RISC) or any other specific population determined by the
				  commissioner.
(d) The commissioner
				  shall allocate block grant monies based upon a review of all approved plans and
				  their respective budgets and pursuant to a plan prepared by the commissioner
				  and approved by the director of the Division of the Budget. All State aid shall
				  be granted by the commissioner after consultation with the State Probation
				  Commission and the director.
(e)
				  State aid monies received by the division during 2011 shall be, to the greatest
				  extent possible, distributed in a manner consistent with the prior year
				  distribution amounts and thereafter as authorized by law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.1 - Definition

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The term
				  probation officer shall include a probation officer trainee.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.2 - Objective

Current through Register Vol. 46, No. 28, July 10, 2024
To maintain and improve the knowledge, skills and abilities
					 of probation personnel in the performance of their duties.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.3 - Requirements for staff development plans

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each probation department shall develop
				  an annual departmental staff development plan designed to reflect planning for
				  the overall professional growth and development of the department. It shall
				  include, but is not limited to the following:
(1) a summary and assessment of the previous
				  year's staff development accomplishments;
(2) an analysis of departmental staff
				  development needs;
(3) the goals of
				  departmental staff development; and
(4) a strategy for meeting the department's
				  staff development goals.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.4 - Requirements for the departmental coordination of all probation training

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each probation
				  director shall designate an experienced member of the professional staff to be
				  the staff development officer and shall file with the State Director of
				  Probation and Correctional Alternatives the name, title, education and
				  experience of such staff development officer.
(b) The staff development officer shall
				  provide coordinator services which shall include, but are not limited to the
				  following:
(1) maintaining a record of each
				  professional employee's participation in staff development programs;
(2) developing a planned orientation to
				  acquaint all new probation employees with local departmental goals, objectives,
				  procedures and resources in conformity with guidelines established by the State
				  Director of Probation and Correctional Alternatives to be implemented by the
				  department; and
(3) developing
				  resources and adequate facilities for local/regional training
				  programs.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.5 - Requirements for training in fundamentals for new probation officers

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All probation
				  officers shall successfully complete, within the first six months of service, a
				  basic program in the fundamentals of probation practice, which conforms to
				  guidelines as issued by the State Director of Probation and Correctional
				  Alternatives.
(b) This program
				  shall consist of a minimum of 70 hours of training.
(c) The training shall be designed to:
(1) help the probation officer to understand
				  the underlying philosophies and legal basis of the probation process;
(2) provide the officer with an understanding
				  of probation's role in the community and in the criminal justice system;
				  and
(3) introduce various
				  principles, methods and techniques that will enable the officer to acquire
				  knowledge and skills, and to develop attitudes which may be employed to
				  accomplish the functions of the probation process.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.6 - Requirements for continuing training of probation officers

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All probation officers shall, after the
				  first year of service, annually complete a minimum of 21 hours of continuing
				  probation education credit in advanced probation practice (no more than 10 of
				  which shall be firearms recertification training), which conform to guidelines
				  as issued by the State Director of Probation and Correctional
				  Alternatives.
(b) This training
				  shall be designed to broaden and enhance the officer's professional skills by
				  introducing new techniques in resolving problems and managing changes
				  encountered in the officer's daily practice.
(c) All probation officers shall comply with
				  appropriate peace officer training provisions as specified in applicable State
				  law and rules and regulations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.7 - Requirements for the training of supervisory/management and executive personnel in a probation department

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
				  probation personnel in supervision/managerial positions shall annually complete
				  a minimum of 21 hours of continuing probation education credit which conform to
				  guidelines as issued by the State Director of Probation and Correctional
				  Alternatives. This training shall be designed to update personnel in these
				  positions on current trends and practices in the field of probation and/or
				  introduce new management concepts in planning, organization and supervision of
				  probation work.
(b) All probation
				  personnel in executive positions shall annually complete a minimum of 21 hours
				  of continuing probation education credits in advanced probation practice which
				  conform to guidelines as issued by the State Director of Probation and
				  Correctional Alternatives. This training shall be designed to update personnel
				  in these positions on current trends and practices in the field of probation
				  and/or introduce new concepts in organizational management and
				  administration.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 346 - Staff Development › Section 346.8 - Special requirements for the training para-professional, clerical and secretarial positions

Current through Register Vol. 46, No. 28, July 10, 2024
Each probation department shall encourage staff development
					 and training of its probation assistants, clerical and secretarial employees,
					 and technical assistants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 347 - Probation Management › Section 347.1 - Definition

Current through Register Vol. 46, No. 28, July 10, 2024
Probation, as used in the context of management, means a
					 department of government at the county or city level administering and carrying
					 out probation functions, programs and services pursuant to laws, policies and
					 rules.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES › Chapter I - ADMINISTRATION OF PROBATION › Part 347 - Probation Management › Section 347.2 - Objective

Current through Register Vol. 46, No. 28, July 10, 2024
To provide organizational structure and administration of
					 probation services for attainment of basic purpose, objectives and prescribed
					 practices with effectiveness and economy.