New York Codes, Rules and Regulations › Title 17 - DEPARTMENT OF TRANSPORTATION › Chapter VI - Transportation Regulations › Subchapter G - Mass Transportation Operating Assistance › Part 980 - Rural Public Transportation Coordination Assistance Program Rules And Regulations › Section 980.10 - Payment of state assistance to grant counties

Current through Register Vol. 46, No. 28, July 10, 2024
(a) No payment of financial assistance shall
				  be made for any expense incurred by a rural county or its subcontractors prior
				  to the date of written notice from the Department to the county that it has
				  been awarded a grant.
(b) No
				  payment shall be made until a county has furnished to the Department proper and
				  duly certified evidence of its commitment of the required local share of grant
				  costs and the name of its Services Coordinator.
(c) Interim Payments. Unless otherwise agreed
				  to by the Department, at the beginning of each three-month period (quarter) of
				  a grant, a grantee county shall submit a quarterly payment request voucher to
				  the Department, in a form prescribed by the Department, for that quarter of the
				  grant. Other than the first quarter, each voucher shall be accompanied by the
				  county's interim progress report for the previous quarter. The amount requested
				  in each quarterly voucher shall be the State share of the eligible costs of the
				  grant expected to be incurred in that quarter, adjusted to account for any
				  estimated overpayment or underpayment for the previous quarter, provided that
				  no interim payment will be made in an amount that would cause the aggregate
				  amount of all interim payments for the grant to exceed the State share of the
				  total estimated grant costs.
(d)
				  Consolidated Payments. The Department may elect to combine or consolidate two
				  or more interim payments to simplify grant processing or reduce program
				  administrative expenses.
(e)
				  Advance Payments. In accordance with applicable provisions of Section 73-j of
				  Article 2-F of the Transportation Law, the Department may choose to authorize
				  whole or partial payments to a grant county in advance of the time grant costs
				  are actually incurred by the county or its subcontractors, provided that the
				  county has requested such advance payment and has explained to the Department's
				  satisfaction why such payment is necessary. In considering whether to authorize
				  any advance payment, the Department shall be guided by the degree of need for
				  same by the county and the potential impact of a denial of such advance payment
				  upon the success of the county's transportation coordination project. The
				  Department may require the county to submit additional information as may be
				  necessary as justification for an advance payment. No advance payment shall be
				  made to a county which will cause the total of all grant payments to exceed the
				  State share of the total estimated grant cost. No payment of State funds can be
				  made prior to the appropriate Grant Agreement being executed by the
				  State.
(f) Within 60 days after the
				  completion of a grant, as determined by the terms of the grant, the chief
				  executive officer of the county, if any, or the chairperson of the county
				  legislative body shall forward to the Department a certified financial
				  statement identifying actual costs incurred, grant funds expended or
				  encumbered, including any applicable county matching funds on forms provided by
				  the Department, in accordance with other conditions of this Part.
(g) Final review and audit. The Department
				  shall complete a final review of each county's grant, including the county's
				  certified financial statement and other documentation and grant reports. The
				  Department or the Office of the State Comptroller may choose to audit a
				  county's records and accounts pertaining to a grant, as part of its final
				  review. Upon completion of the Department's final review of a grant, should any
				  State funds paid to the county remain unexpended or unencumbered after the
				  expenditure of required county share funds, the Department will credit such
				  remaining State funds to the county's subsequent year grant under this Part. In
				  no event shall the county's subsequent year's grant exceed the sum of $55,000
				  for planning or $35,000 for operating aid. Should the county not be a recipient
				  of a subsequent year grant, it shall return such unexpended or unencumbered
				  State funds to the Department, within 60 days of the receipt of written notice
				  from the Department to do so.
(h)
				  Rural counties are empowered by Article 2-F of the Transportation Law to enter
				  into any agreement or contract with any private or public agencies,
				  corporations or individuals necessary or convenient to carry out their
				  responsibilities under this Part. Program funds made available shall be
				  provided pursuant to the terms of such contracts.