Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-68 - Release and Discharge Procedures › Section 5139-68-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
The release authority board members are appointed pursuant to
				section 5139.50 of the Revised Code. For
				the purpose of implementing rule 5139-68-01 of the Administrative Code, the
				following terms have the following definitions:
(A) Board member is defined as one of the
			 five members of the release authority appointed pursuant to section
			 5139.50 of the Revised
			 Code.
(B) Chair of the release
			 authority (chair) is defined as a board member of the release authority
			 designated by the director of ODYS to be the chairperson and the bureau chief
			 of the release authority pursuant to division (D) of section
			 5139.50 of the Revised
			 Code.
(C)
								Continuance time is defined as an extension of a youth's
			 commitment beyond his/her MSED or PED. The appropriateness of continuance time
			 is determined by release authority board members based on the facts before
			 them, and may be recommended by the superintendent or IDT (with a programming
			 plan connected to a minimum of one measurable objective on the integrated
			 treatment plan) or by board members themselves.
(D) Designated
			 release authority contact is defined as a board member designated as the point
			 of contact for release authority information on a youth.
(E) Disposition investigation report (DIR) is
			 a social history completed by the committing juvenile court and submitted to
			 the reception center upon admission of a youth in accordance with sections
			 2152.18 and
			 5139.04 of the Revised
			 Code.
(F) Discharge is defined as
			 the termination of the Ohio department of youth services' legal custody of a
			 youth, division (C) of section
			 5139.51 of the Revised
			 Code.
(G) Discharge date (DD) is
			 defined as the month, day and year on which a youth is officially discharged
			 from the department's custody.
(H)
			 Discharge eligibility date (DED) is defined as the projected month, day and
			 year for which a youth may qualify for discharge from the department's
			 custody.
(I) Discharge review is
			 defined as a process whereby the release authority considers whether the
			 termination of ODYS legal custody of a youth is appropriate.
(J) Discipline adjusted parole eligibility
			 date (DAPED) is defined as the month, day and year for which a youth may
			 qualify for release from the institution and which reflects all approved
			 intervention time.
(K) Earliest
			 release date (ERD) is defined as the earliest month, day and year on which a
			 youth with an automatically opted in victim may have a panel release
			 review.
(L) Expedited release
			 review is defined as a process in which a youth is approved for release on
			 his/her MSED immediately following the completion of the
			 release
			 expectations.
(M) Expedited
			 release review summary is the form used to document the release approval of a
			 youth through the expedited release review approval process and identifies
			 institutional expectations and minimum parole plan requirements.
(N) Full board is defined as a quorum of
			 three or five board members that are necessary to conduct official actions on
			 behalf of the board.
(O) Hearing
			 officer is defined as a designated employee within the release authority who
			 carries out approved duties of the board and may assist in the release and
			 discharge decision making process, development of release
			 expectations and completion of semi-annual
			 reviews.
(P)
			 Historical-clinical-risk management 20 (HCR-20) is a violence risk assessment
			 tool for youths eighteen and older that structures clinical decisions about the
			 likelihood of violent behavior, and to inform risk reducing treatment and
			 management strategies. It contains twenty risk factors in three subscales
			 (historical, clinical and risk management).
(Q) Initial security classification
			 instrument is defined as a tool administered at reception to assist in
			 determining the risk a youth poses to the safety and security of the
			 institution, staff and youth.
(R)
			 Interdisciplinary team (IDT) is defined as the team of facility staff
			 responsible for communicating, coordinating and revising a youth's ITP.
			 Minimally, the team consists of a unit manager, case
			 manager, behavioral health services staff, youth specialist(s),
			 education,  recreation, and the juvenile parole officer. Other participating
			 staff may be included, such as medical services, religious services or
			 administration. Family members are also members of the team and encouraged to
			 participate when possible.
(S)
			 Integrated treatment plan (ITP) is defined as the primary formal
			 strategy developed to address the habilitation, education, rehabilitation,
			 social, mental health and psychiatric needs of a specific youth
			 throughout the full course of the department's legal
			 custody. The plan is initially developed by
			 the case manager assigned to the intake unit.
			 Behavioral services staff add recommendations to the initial plan after
			 completing a mental health appraisal, and release authority staff add release
			 expectations. The ITP is reviewed by the IDT monthly during the institutional
			 period. At any semi-annual review panels, the case manager submits a
			 retrospective summary of ITP goals during the total institutional period, and
			 parole submits continuation objectives to translate institutional programming
			 to a community setting. Upon release to parole, the ITP continues to be
			 reviewed monthly to ensure court orders and treatment recommendations have been
			 successfully completed prior to discharge from the department's legal
			 custody.
(T) Intervention
			 time (IT) is defined as additional time that delays a youth's planned release,
			 imposed following an Institutional Intervention Hearing which was recommended
			 by the superintendent and approved by release authority.
(U) Juvenile justice case management system
			 (JJCMS) is defined as an electronic case management record keeping system used
			 by ODYS.
(V) Minimum sentence
			 expiration date (MSED) is defined as the end of the judicially prescribed
			 minimum sentence based on the Ohio Revised Code minus confinement
			 credit.
(W) Office of victim
			 services is defined as an office within the bureau of the release authority
			 which provides assistance to victims, victims' representatives and members of a
			 victim's family (section
			 5139.56 and applicable sections
			 of Chapter 2930. of the Revised Code).
(X) ODYS is defined as the Ohio department of
			 youth services.
(Y) Ohio youth
			 assessment system (OYAS) is a multi-layered assessment process used to
			 accurately measure risk/needs/responsivity at various states of youth
			 involvement in Ohio's juvenile justice system.
(Z) OPTIX is defined as an electronic imaging
			 system used by ODYS to store youth records.
(AA) Panel is defined as a release review
			 team consisting of at least two release authority staff, one of which must be a
			 board member.
(BB) Parent
			 institution is defined as the institution to which a youth is assigned upon
			 leaving reception.
(CC) Parole is
			 defined as the period of community supervision provided by ODYS after a youth
			 is judicially released to parole or granted a supervised release to parole
			 by the release authority.
(DD) Parole eligibility date (PED) is defined
			 as the projected month, day and year for which a youth may qualify for release
			 from the institution after his/her next panel release review.
(EE) Parole on or after date (POA) is defined
			 as the earliest month, day and year, on which a youth approved for release, by
			 a panel or full board, may be released from the institution.
(FF) Parole revocation is defined as an
			 action taken by the juvenile court that removes the release status of a youth
			 for serious violations of the terms and conditions of the rules of parole and
			 returns the youth to the department of youth services for institutionalization
			 (section 5139.52 of the Revised
			 Code).
(GG) Period of parole
			 supervision (PPS) is defined as the projected number of days that a youth will
			 be on parole based upon the youth's OYAS risk classification.
(HH) Placement juvenile court is defined as
			 the juvenile court in the county in which a juvenile will be placed.
(II) Progress review summary is defined as
			 the form that summarizes the progress review, identifies the next progress
			 review date and is electronically available and provided to all required
			 parties.
(JJ) Registered victim is defined as a person or their
			 designee who has elected to register with the office of victim services or
			 automatically opted in to receive release and discharge review notifications
			 and/or to be able to provide review input (sections
			 5139.56 and
			 2930.16 of the Revised
			 Code).
(KK) Release authority is defined as a bureau within
			 the department that includes the board, the office of victim services and other
			 designated staff that carry out the duties specified in section
			 5139.50 of the Revised
			 Code.
(LL) Release authority designee is defined as a staff
			 member of the release authority assigned to perform a specific
			 function.
(MM) Release authority review schedule (RARS) is
			 defined as a listing of a youth's approaching MSED or PED review month;
			 semi-annual review periods, if
			 applicable; the period of parole supervision; and, the statutory input
			 submission deadlines.
(NN) Release decision
			 worksheet is defined as the document on which panel members record the decision
			 and rationale for a panel release review.
(OO)
								Release
			 expectations are defined as the document provided to the youth that identifies
			 the committing court expectations for program engagement and completion prior
			 to release from a facility, the release authority expectations for the period
			 of institutionalization, identifies parole expectations, provides the MSED, and
			 states the planned period of parole supervision.
(PP)
								Release
			 expectations worksheet is defined as a work tool used to record and document
			 information reviewed and being considered in the development of release
			 expectations and the ITP.
(QQ)
								Semi-annual
			 review summary is defined as the form that summarizes the semi-annual review,
			 identifies the next semi-annual review period and is electronically available
			 and provided to all required parties.
(RR) Serious incident is defined as an act
			 that involves physical harm to another, conduct that creates substantial risk
			 to the safety and security of the institution, or significant property damage
			 and there has been a formal finding following a hearing that followed due
			 process and notification requirements and there is an accounting for any
			 institutional factors regarding conditions beyond a youth's control.
(SS) Serious youthful offender (SYO) is
			 defined as a youth committed to the department under section
			 2152.13 of the Revised Code with
			 the adult portion of the dispositional sentence stayed pending successful
			 completion of the traditional juvenile disposition imposed.
(TT)
			 Structured assessment of violence risk in youth (SAVRY) is a research-based
			 risk assessment tool for youth ages twelve to
			 eighteen composed of twenty-four items in three risk domains (historical risk
			 factors, social/contextual risk factors and individual/clinical factors). Each
			 risk factor has a three level rating structure with specific rating guidelines
			 (low, moderate or high). There are also six protective factor items that are
			 rated as present or absent.
(UU) Statutory input
			 is defined as comments or objections submitted or communicated by the court or
			 prosecutor or victim as required in division (A) of section
			 5139.51 and section
			 5139.56 of the Revised
			 Code.
(VV) Supervised release is defined as the release of a
			 youth by the release authority after the youth's MSED and supervision is
			 provided by the department (section
			 5139.51 of the Revised
			 Code).
(WW) Supervised release plan is defined as the
			 combination of the ITP with adapted parole
			 goals,
			 objectives, and interventions, and the rules of parole developed by the
			 parole office and which includes any additional release authority
			 requirements.
(XX) Youth advocate is defined as a neutral and
			 specially trained staff person available to assist a youth as provided for in
			 the department's operating policies and procedures related to youth
			 intervention proceedings.