Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-7 - Tenured and Nontentured Staff › Section 3339-7-08 - The tenure and promotion process

Current through all regulations passed and filed through July 1, 2024
For the policy regarding eligibility to participate in the
				tenure and promotion process, see rule
				3339-3-15
				of the Administrative Code.
(A)
			 Candidate's preparation of tenure and promotion materials
Individuals in the final year of their probationary period and
				those tenured members of the instructional staff who wish to be considered for
				promotion are responsible for assembling and submitting a dossier of
				accomplishments and relevant supporting materials (the application) to their
				tenure initiating unit (tiu). Candidates may solicit suggestions from the head
				of the tiu (department chair or program director) as to appropriate materials.
				The "promotion and tenure guidelines for dossier preparation" are reviewed and
				approved each year by university senate.
A candidate may amend or supplement the application at any time
				prior to the academic dean's final recommendation (including reconsideration).
				Once the academic dean has made a final recommendation, the application may not
				be amended or supplemented. If the candidate elects to amend or supplement the
				application after the dossier has been forwarded from the tiu to the academic
				dean for consideration, the academic dean will share the amended/supplemented
				dossier with the tiu. The tiu may elect to amend, supplement, or reverse its
				recommendation based on the amended/supplemented application.
(B) Departmental evaluation
To evaluate candidates seeking tenure, members of the promotion
				and tenure committee must hold the rank of associate or professor with tenure.
				To evaluate candidates seeking promotion to professor, members of the promotion
				committee must hold the rank of professor with tenure. Lecturers and
				clinical/professionally licensed faculty may not vote in matters involving the
				promotion and/or tenure of faculty in tenure-eligible ranks.
There shall be a minimum of three members on the promotion and
				tenure committee. If a committee has fewer than three members, a process for
				selecting additional faculty from an appropriate cognate area shall be
				established by the department or academic division.
After receiving the positive or negative recommendation of the
				department tenure or promotion committee, the department chair makes a positive
				or negative recommendation on the application to the divisional dean. The
				department's recommendation to the dean may be a joint report of the committee
				and the department chair or program director (when appropriate). However, if
				the recommendations of the committee and the department chair or program
				director
(when appropriate) differ, both are transmitted to the dean.
				The promotion and tenures guidelines for dossier preparation is reviewed and
				approved each year by university senate.
(C) Divisional evaluation
The faculty of each division may develop procedures for
				divisional handling of tenure and promotion matters. The dean of the division
				is responsible for making a positive or negative recommendation on each
				application for tenure or promotion. If the dean's recommendation differs from
				the department chair's, the program director's (when appropriate), or the
				department committee's, the dean will discuss the case with the department
				chair the program director (when appropriate), or the committee (as
				appropriate) prior to the university promotion and tenure committee
				meeting.
(D) University
			 promotion and tenure committee evaluation
The committee consists of the provost as chair, the deans of
				the sixacademic divisions,  and six tenured
				members of the instructional staff ( one from each of the academic
				divisions) appointed by the provost with
				the
									president's approval.
									
									Members
				serve
									staggered three-year terms.
				The committee is charged with making promotion and tenure
				recommendations to the provost. These recommendations may relate to university
				wide promotion and tenure policies and procedures or to individuals being
				recommended for promotion and/or for the conferral of tenure. The provost will
				appoint a representative from the office of the provost to serve as secretary
				without vote.
(E)
			 Provost, president, and board of trustees evaluation
Candidates who receive a positive recommendation from the
				university promotion and tenure committee are advanced to the provost for
				consideration. Candidates who receive a positive recommendation from the
				provost are advanced to the president for consideration. Candidates who have
				the positive recommendation of the president are advanced to the board of
				trustees. Final action is taken by the board of trustees. If granted, tenure
				and/or promotion is conferred effective the next July first and is not specific
				to a given campus.
(F)
			 Procedure when a negative tenure recommendation is about to be made
In the event any individual or committee is about to make a
				negative tenure recommendation, the annual written evaluations described in
				rule
				3339-7-05
				of the Administrative Code, annual review of probationary members of the
				instructional staff, will be reviewed by the individual or committee and
				appended to the candidate's tenure application.
(G) Notification of recommendation by any
			 individual or committee
A candidate who receives a positive recommendation is notified
				as soon as possible.
A candidate who receives a negative recommendation is notified
				in writing with a statement of reasons for the negative recommendation. This
				written statement of reasons, which becomes part of the record, must be given
				no later than ten working days from the date the negative recommendation is
				made.
(H) Effect of degree
			 completion on promotion
No promotion is effected solely by the completion of a degree.
				In those cases where an individual's appointment letter offers a rank
				contingent upon the completion of a degree, rank will be assigned as of the
				first day of the first regular academic term following award of the degree or
				the next July first, whichever is earlier.