Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-1 - Board of Trustees In General; Medical Center and Clinical Operations › Section 3364-1-05 - Officers of the board

Current through all regulations passed and filed through July 1, 2024
The officers of the board of trustees include a chairperson,
				vice chairperson, and secretary. The chairperson and vice chairperson must be
				members of the board. The qualifications of all other officers will be
				determined by the board.
(A) Duties of officers of the board.
(1) The chairperson, when present, will
			 preside at all meetings of the board. The chairperson will, for and on behalf
			 of the university, sign all instruments, diplomas and other documents
			 authorized by the board, will execute those contracts as may require the
			 chairperson's signature, and perform all other duties as the bylaws of the
			 board may from time to time prescribe, and as may be delegated to the
			 chairperson by the board. The chairperson will be an ex-officio member of all
			 standing committees of the board.
(2) The vice chairperson will, in the absence
			 of the chairperson, be vested with the powers, and discharge the duties, of the
			 chairperson.
(3) At each regular or
			 special meeting of the board, in the absence of both the chairperson and vice
			 chairperson, a chairperson of the meeting, chosen by a majority of the board
			 present, will preside.
(4) Unless
			 waived by a majority of the trustees present and voting thereon at or before
			 the meeting at which the election is conducted, the chairperson will be
			 ineligible for election to that office for more than two consecutive one-year
			 terms, and ineligible for election as vice chairperson for a period of one year
			 after serving as chairperson. The vice chairperson will be ineligible for
			 election to that office for more than two consecutive one-year terms, unless
			 waived in the manner set forth in the preceding sentence, but this will not
			 render the vice chairperson ineligible for election to the office of
			 chairperson.
(5) The secretary will
			 be the custodian of the records, books, documents and papers of the board. The
			 secretary will attest, by signing, all instruments, contracts and other
			 documents executed by the chairperson, or, in the chairperson's absence or in
			 the event of a potential or existing conflict of interest, by the vice
			 chairperson, on behalf and in the name of the university and the board. The
			 secretary will be the keeper of the seal of the 
									university and will authenticate all instruments,
			 contracts and other documents, which have been duly executed and attested, by
			 affixing thereto the said seal.
The secretary will attend all meetings of the board of trustees
				and its committees and will keep accurate and complete records and minutes of
				the meeting consistent with the requirements of Ohio law respecting the records
				of public meetings. The secretary will make information available concerning
				the date, time and place of each regular meeting and the date, time, place and
				purpose of each special meeting and emergency
				meeting of the board in the office of the board of trustees, and will
				give notice to all who have requested notices of all regular,
										 special
				, and emergency meetings of the board in
				accordance with section
				121.22 of the Revised Code
				and rule
				3364-1-02
				of the Administrative Code.
The secretary will provide for a system of filing university
				bylaws in compliance with Chapter 111. of the
				Revised Code. The secretary will file only those bylaws properly promulgated by
				the board of trustees in accordance with the bylaws of the board of
				trustees.
The secretary will be responsible for creating central
				coordination and management of board records, correspondence and requests and
				will serve as the records custodian to ensure that the board's records are open
				to public inspection and available in accordance with Ohio law and retained in
				accordance with the records retention schedule.
At the discretion of the secretary, individual responsibilities
				may be delegated to an assistant for board affairs.