Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-10.3 - Administrative policy regarding publications

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy. All
			 publications bearing the seal or imprint of the university must be processed by
			 the publications and printing office. The publications and printing office is a
			 resource office for all members of the university community and is concerned
			 with quality of writing, design, printing techniques and economies of
			 university publications.
(B)
								Definitions of university publications.
(1)
									"University
			 publications" are defined as all printed materials paid for in part or wholly
			 by university funds, including monies received by the university from federal
			 grants and other special grants awarded to the university, including funds
			 given for university purposes through the Kent state university
			 foundation.
(2)
									All university publications must be processed through
			 the publications and printing office. This includes duplication of any
			 materials which would constitute a major publication.
(3)
									Special
			 letterheads, business cards, brochures and flyers for special events and/or
			 conferences should be treated as publications and processed through the
			 publications and printing office.
(4)
									It shall be the
			 responsibility of the publications and printing office to review each
			 publication request with regard to:
(a)
										Production economies, and appropriateness of selected
			 printer(s) and/or vendor(s);
(b)
										Writing, design,
			 and general format consistent with overall university quality and the "Chicago
			 Manual of Style"; unless academic journal/publication requires another style
			 manual; and
(c)
										Duplication in editorial content or audience
			 distribution. Customers are responsible for obtaining copyright privileges.
			 Copyright releases are to be provided to the publications and printing office
			 upon request.
(5)
									In the event of difference between the originating
			 department and the publications office regarding acceptability, the vice
			 president for university relations and development will recommend a final
			 decision to the major budget officer involved. The major budget officer is
			 defined in rule 3342-5-10.301
									of the Administrative Code.
(6)
									Publications not
			 processed through the publications and printing office are subject to immediate
			 cancellation. If printed without processing they become the responsibility of
			 the person originating the publication, including financial
			 obligation.
(7)
									Materials not to be processed through the publications
			 and printing office include:
(a)
										One-page materials to be photocopied within the
			 department or by the university's copy center(s);
(b)
										Printing for
			 student organizations such as clubs, fraternities, and sororities, except when
			 the university seal, official name or logo are used;
(c)
										The "Daily Kent
			 Stater" newspaper, the "Burr" magazine, and other publications funded through
			 the student publications policy committee, the alumni magazine, and the
			 "Inside" and "For the Record"; and
(d)
										University press
			 publications, except any marketing materials.
Replaces: 3342-5- 10.3