Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-5 - Administrative Policies In General › Section 3342-5-03.1 - Administrative policy regarding engagement with government officials and entities

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 As a state university, it is imperative that the university embrace a
			 coordinated and consistent approach to its official dealings with all federal,
			 state, and local government offices, boards and agencies as provided for in
			 rule. Under the direction of the president, the office of government and
			 community relations shall be responsible for the administration of this
			 rule.
(B)
								Implementation.
(1)
									Campus visits by
			 officials, staff, candidates, and surrogates. The university welcomes and
			 encourages visits by officials, staff, candidates and surrogates, but does not
			 endorse individual candidates for public office. In the case of requests to
			 visit and impending visits by officials, staff, candidates, or surrogates,
			 including those initiated by a student organization, the office of government
			 and community relations and the department of university communications and
			 marketing shall be notified.
(2)
									Public statements
			 and expert testimony on behalf of the university. Subject to the exceptions as
			 stated
									in this policy, only the president, or designee, shall
			 address government officials or entities on behalf of the university. All
			 requests to represent the university before a governmental body shall be
			 submitted in writing to the office of government and community relations at
			 least ten business days prior to the scheduled appearance or
			 correspondence.
(3)
									Public statements and expert testimony on behalf of the
			 individual or a separate organization. When a university employee chooses to
			 address government officials or entities as a private citizen or as a member of
			 an organization other than the university, such communication or testimony
			 should clearly indicate that it is made on behalf of the individual in their
			 personal capacity, or on behalf of the individual's separate organization. As a
			 courtesy, the employee may provide a final copy of their testimony to the
			 office of government and community relations.
(4)
									Compelled
			 testimony. Testimony provided under subpoena is exempted from this
			 policy.
(5)
									Disclosure of lobbying activities: The university is
			 required by law to disclose federal lobbying activities as defined by
			 2
			 U.S.C. 1602, and state lobbying activities as
			 defined by sections 101.72,
			 101.73, and
			 101.74 of the Revised Code.
			 Additionally, local governmental entities maintain the right to require
			 lobbying disclosures for their jurisdictions. The office of government and
			 community relations is responsible for gathering information related to
			 official university lobbying activities and submitting reports to governmental
			 agencies. University employees are required to document and provide to the
			 office of government and community relations information related to activities
			 and interactions with covered governmental officials in accordance with the
			 following schedules:
(a)
										On a quarterly basis at the federal
			 level;
(b)
										Tri-annually at the state level; and
(c)
										At the discretion
			 of local government level.
(6)
									Professional
			 organization lobbying. Faculty and staff should notify the office of government
			 relations prior to accepting an invitation to and/or attending a lobbying or
			 advocacy meeting arranged by a professional organization.
(7)
									All other
			 interactions not otherwise provided for in this rule shall be discussed with
			 the office of the president prior to such interaction.