New Jersey Administrative Code › Title 17 - TREASURY - GENERAL › Chapter 34 - COMMERCIAL RECORDING-PUBLICATION OF BULK ACCESS FEE SCHEDULES › Subchapter 3 - PROCEDURES FOR BULK ACCESS › Section 17:34-3.2 - Request format and process

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Bulk access
				requests must clearly reference the line item from the applicable DORES bulk
				access fee schedule, the type of record/report involved and the selection
				criteria (for example, filing date range or filing range number), the medium on
				which the records/reports should be returned to the requester, and a return
				address. If the bulk request relates to a record/report format not currently
				listed on a bulk access fee schedule, the request must reference the record
				system involved and the specific type of information required, along with
				suggested selection criteria and output media designation.
(b) Upon receipt of a bulk access request,
				DORES shall determine whether the request meets the criterion for bulk access
				(500 records/reports or more) and then determine the total cost of the request
				based on the volume of records/reports associated with the selection criteria
				and applicable per record/report fee. If the request is for records/reports not
				listed on an existing bulk fee schedule, DORES will assess the informational
				content of the request, determine which existing access fee applies, and then
				calculate the total cost of the request. The filing officer must concur with
				the DORES' fee determination before work on the request may proceed.
(c) For requests that meet the bulk access
				criterion and that can be output to the requested medium, DORES will write back
				to the requester indicating the total cost and estimated time frame for
				providing the requested records/reports. The requester may submit, via a method
				of delivery listed in this subchapter, a written authorization to proceed to
				DORES, along with payment of the fee amount by one of the methods listed in
				this subchapter. Alternately, the requester may submit a modified access
				request by adjusting the selection criteria. Upon receipt of authorization and
				payment in full for a bulk request, DORES will produce the requested
				records/reports and send them to the requester (to the requester's specified
				address), on the specified media.
(d) For requests that do not meet the bulk
				access criterion or that are otherwise not feasible to process due to technical
				limitations associated with output media or filing office processing
				capabilities, DORES will advise the requester in writing, and specify the
				reasons that the bulk request cannot be fulfilled. In the same communication,
				DORES shall advise the requester of any alternative methods for obtaining the
				requested records/reports.
(e)
				DORES will add new line items to its bulk access fee schedules each time a new
				bulk request is fulfilled in accordance with the procedures set forth at
17:34-2.1
.
(f) Bulk access requesters may pay for bulk
				access services by the following methods:
1.
				Checks. Personal, cashiers, or certified checks, presented in electronic or
				paper form, made payable to the "Treasurer, State of New Jersey," are
				acceptable.
i. Restrictions on the use of
				cashier's checks or certified checks. The DORES may from time to time disallow
				the use of specific banks and financial institutions. Restrictions in this area
				must be for cause and such shall be communicated to the affected drawer and the
				drawer's bank or financial institution.
ii. Restrictions on the use of personal
				checks. DORES may require a requester to use cashier's checks or certified
				checks in place of personal checks. Restrictions in this area must be for cause
				and such shall be communicated to the affected party.
iii. When a credit card or electronic payment
				method acceptable to the Filing Office is utilized as a method of payment, the
				user may be charged a separate fee to cover reasonable service fees that are
				incurred in processing the credit card or electronic payment.