Oklahoma Administrative Code › Title 35 - Oklahoma Department of Agriculture, Food, and Forestry › Chapter 40 - Market Development › Subchapter 21 - Oklahoma Healthy Food Financing Program › Section 35:40-21-8 - Supplemental program information

Current through Vol. 41, No. 20, July 1, 2024
(a)
				Loan proposals are not limited to a specific dollar amount. Grants shall be
				limited to Ten Thousand Dollars ($10,000.00). The Department may recommend an
				increase or decrease in the amount of requested funding based on its findings
				and on its level of available funds.
(b) Proposals may be submitted at any time.
				Deadline dates for submissions are January 1st, April 1st, July 1st, and
				October 1st or the next regular business day if the Department offices are
				closed on the deadline date. Reviews of loan and grant requests shall be made
				on a quarterly basis.
(c) The
				Oklahoma Department of Agriculture, Food, and Forestry shall complete initial
				screening for completeness and eligibility of all proposals upon receipt. If
				revisions or corrections are necessary, the applicant may withdraw and resubmit
				if submitted by the deadline date. If the Department recommends a funding level
				less than the amount requested in the proposal, the Department shall confer
				with the applicant to determine whether the amount recommended would alter the
				project's feasibility. No individual may participate in, or vote on, the
				determination of an application relating to an organization in which the
				individual has a direct personal financial interest.
(d) Following approval of a loan or grant
				request by the Department, a loan or grant contract shall be executed between
				the Department and the borrower or grantee. This agreement shall specify the
				time line and budget, fund release schedule, and any other conditions specific
				to the individual proposal. The entire loan or grant amount may not be released
				at the time of the execution of the contract. The borrower or grantee shall
				submit interim reports, as required, to the Department that outline the
				project's progress, time lines, and budget compliance prior to the Department
				issuing any subsequent payments pursuant to the agreement.
(e) Financial documents, books, receipts,
				orders, expenditures, electronic data, and accounting procedures and practices
				of the borrower or grantee necessary to evaluate the use of loan or grant funds
				are subject to examination by the Department at any time for three (3) years
				following the termination of the project.
(f) The Department may limit the
				dissemination of information concerning a project, but does not assume any
				liability for inadvertent disclosure.
(g) If a grantee or loan recipient fails to
				comply with the terms of an agreement, including, but not limited to, failure
				to pay back loans pursuant to the terms outlined in the agreement or failure to
				submit reports in a timely manner, the grantee or loan recipient shall not
				participate in any events sponsored by any program of the Oklahoma Department
				of Agriculture, Food, and Forestry.
(h) Failure to complete the terms of the
				agreement shall result in an audit and collection activities by the Oklahoma
				Department of Agriculture, Food, and Forestry.