New Jersey Administrative Code › Title 17 - TREASURY - GENERAL › Chapter 19 - CLASSIFICATION AND PREQUALIFICATION OF FIRMS › Subchapter 3 - CONSULTANT PREQUALIFICATION AND SELECTION PROCEDURES › Section 17:19-3.6 - Major project selection procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The selection
				process will be initiated upon the receipt by the DPMC of a request from a
				State client agency for consultant services. The written request shall include
				a description of the scope of work of the project, the time period in which the
				design and construction is to be completed and a current working cost estimate
				(if applicable) of the proposed project for both design and the construction of
				the project.
(b) A selection
				committee will be established to select a consultant for that specific project.
				The selection committee shall develop the selection evaluation criteria for the
				project. The evaluation criteria will be part of the public notice. The
				evaluation criteria for each project will generally include the following:
				firm's experience on projects of a similar size and nature; project team
				experience; past project performance; project approach; understanding of
				project needs; project schedule, budget and cost estimating; and/or other
				criteria as determined to be appropriate.
(c) The evaluation process may include
				submission of specific project questionnaire forms, technical proposals, past
				performance and interviews.
(d)
				Each individual member of the selection committee will evaluate all submissions
				based upon specific criteria and prepare a selection evaluation. The selection
				coordinator shall compile all evaluation scores and prepare a ranking. The
				chairperson shall call for a meeting of the selection committee to review the
				ranking and shortlist the appropriate number of firms for further
				consideration. Additional technical and/or organizational information may be
				requested from the firms before a final ranking is prepared.
(e) When the selection committee completes
				the ranking, cost proposals shall be solicited from the highest ranked
				firms.
(f) Site visits,
				pre-interview conferences and pre-proposal conferences may be scheduled.
				Attendance shall be mandatory when so stipulated.
(g) Sealed cost proposals will be accepted on
				a pre-determined date and time by the selection coordinator. The selection
				committee will meet to open and review the cost proposals. Upon completion of
				the review, the selection committee may begin negotiations with the highest
				ranked firm or firms for a cost proposal that is fair and reasonable to the
				State. As required, the selection committee may request additional meetings,
				additional technical, organizational or cost data from any of the firms. If a
				satisfactory conclusion cannot be reached with the highest ranked firm or
				firms, the selection committee may negotiate with the next highest ranked firm
				or firms.
(h) The selection
				committee shall have the responsibility to recommend to the Director the
				selection of the firm that is the highest ranked and whose cost proposal is
				fair and reasonable to the State.
(i) The selection evaluations, rankings,
				negotiations and cost proposals of all firms, as well as all discussions and
				correspondence, relating to a consultant selection remain confidential until
				the contract is awarded.