Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 11 - Voter Registration List Maintenance › Part 1 - CANCELLATION OF VOTER REGISTRATION › Section 230:15-11-8 - Cancellation for felony conviction

Current through Vol. 41, No. 20, July 1, 2024
(a)
The court clerk in each county
				  shall prepare a list monthly of all persons convicted in the county of a felony
				  and shall transmit the list to the secretary of the County Election
				  Board
. [26:4-120.4(B)]
The list shall include information
				  necessary to identify a person on the list as a registered voter prescribed by
				  the Secretary of the State Election Board.
[26:4-120.4(B)] The list
				  prepared by the Court Clerk shall include the person's name, full date of birth
				  which shall include the month, day, and year , and, if known, the last four
				  digits of the person's Social Security number, driver license number, and
				  residence address of each person convicted of a felony in the county. The
				  Secretary of the County Election Board shall cancel a voter's registration as
				  outlined in (c) of this Section upon receipt of a list of felony convictions
				  from the Court Clerk.
(b) The
				  Secretary of the County Election Board shall be authorized to cancel a voter's
				  registration as outlined in (c) of this Section upon receiving a notice of
				  felony conviction from a federal court. [26:4-120.4(A)]
(c) Upon receipt of the monthly felony
				  conviction list from the county Court Clerk, County Election Board personnel
				  shall follow appropriate software instructions to enter information from the
				  list into MESA. All information on the list shall be entered in MESA, even if
				  it appears the convicted person may be a resident of another county.
				  Immediately upon entering felony conviction information, MESA searches the
				  county's voter registration information for potential matches. Any potential
				  matches are brought to the screen and the information in the voter registration
				  record of each potential match can be compared with other information provided
				  on the list by the Court Clerk. If County Election Board personnel are able to
				  make a positive match between a voter registration record and a name on the
				  felony conviction list, the voter registration shall be cancelled. After all
				  the information has been entered, the information is automatically transferred
				  to the State Election Board. MESA then searches voter registration records
				  statewide for potential matches, and if found, reports them to the appropriate
				  County Election Board on the Potential Deletion Report. Potential felony
				  conviction matches appear on the Potential Deletion Report in the county where
				  the voter registration record is maintained. County Election Board personnel in
				  that county must examine the information on the Potential Deletion Report and
				  compare it to the identified voter registration record or records to make a
				  positive match. See
				  230:15-11-2. If a positive match
				  is found, the voter registration shall be cancelled. Following cancellation of
				  a voter registration for felony conviction in MESA, County Election Board
				  personnel shall remove the original voter registration form from the Central
				  File and any documentation in the Additional Information file, note the date
				  the registration was cancelled and the reason for the cancellation. The
				  original registration form and any documentation of Additional Information
				  shall be retained in the Cancellation File for 24 months.
(d)
The Secretary of the State
				  Election Board, secretaries of county election boards, and their agents and
				  employees shall not be held civilly liable for any action taken based upon
				  information concerning felony convictions received from a United States
				  Attorney or a county court clerk pursuant to subsections A and B of this
				  section if a reasonable effort was made to make an accurate match of the
				  information provided with voter registration records before cancelling any
				  voter's registration.
[26:4-120.4]
(e) The Secretary of the County Election
				  Board shall cause the Potential Deletions Report to be printed each month. A
				  copy of the Potential Deletions Report shall be retained for 24 months.
Reserved at 12 Ok Reg
					 2197, eff 7-1-95; Added at 13 Ok Reg 559, eff 11-22-95 (emergency); Added at 13
					 Ok Reg 2475, eff 7-1-96; Amended at 22 Ok Reg 1859, eff 7-1-05; Amended at 27
					 Ok Reg 1124, eff 6-1-10; Amended at 28 Ok Reg 1132, eff
					 7-1-11