New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle C - Division of the Budget › Part 138 - Reimbursement Of Moving And Travel Expenses › Section 138.5 - Moving and travel expenses eligible for reimbursement

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Employees eligible for reimbursement
				shall be reimbursed for actual and necessary moving and travel expenses in an
				aggregate amount not in excess of $600 for a move commenced prior to June 1,
				1969, and in an aggregate amount not in excess of $800 for a move commenced on
				or after June 1, 1969, and in the case of an officer or a member of the New
				York State police, in an aggregate amount not in excess of $850 for a move
				commenced on or after April 1, 1972, in accordance with the provisions of this
				section, provided that claim for such payment is made within one year of the
				transfer, reassignment or promotion. Subject to the aforesaid dollar limits, an
				eligible employee shall be reimbursed for:
(1)
(i) The basic cost of moving household goods
				and personal effects from the employee's residence at the time of the transfer,
				reassignment or promotion to the residence located near the new place of
				employment, provided that the mover used is a carrier authorized by the New
				York State Public Service Commission or the Interstate Commerce Commission to
				perform the service. The basic cost of moving shall mean the cost of loading,
				transporting and unloading household goods and personal effects, including
				necessary expenditures for handling such household goods as pianos,
				refrigerators and deep freezers. Household goods shall not be deemed to
				include: automobiles; other motor vehicles; trailers other than house trailers
				used as employees' residences; farm tractors, implements and equipment;
				livestock; boats; animals raised for profit by the employee; belongings which
				are not the property of the employee's immediate family; belongings related to
				commercial enterprises engaged in by the employee or his family; and building
				materials.
(ii) Reimbursement for
				approved expenditures shall be not more than that applicable under the tariff
				schedule filed with the regulatory agency by the carrier chosen by the
				employee, or under the joint movers tariff filed with the Public Service
				Commission, whichever is less, released in all cases to the lowest valuation.
				If insurance above the lowest released valuation is carried, the cost of such
				insurance shall be borne by the employee, provided, however, that in the case
				of an officer of the New York State police, reimbursement for up to $25 worth
				of additional insurance above the lowest released valuation will be provided,
				within the overall dollar ceiling, effective April 1, 1971, and in the case of
				a member of the New York State police, reimbursement for up to $25 worth of
				additional insurance above the lowest released valuation will be provided,
				within the overall dollar ceiling, effective July 1, 1971.
(iii) For a move commenced prior to June 1,
				1969, no reimbursement shall be provided for household goods and personal
				effects in excess of 8,000 pounds; for a move commenced on or after June 1,
				1969, no reimbursement shall be provided for household goods and personal
				effects in excess of 10,000 pounds; in the case of an officer of the New York
				State police, for a move commenced on or after April 1, 1971, no reimbursement
				shall be provided for household goods and personal effects in excess of 12,000
				pounds.
(iv) If an employee does
				not use a commercial household goods carrier, he shall be reimbursed for the
				basic cost of moving household goods and personal effects by rental of trailers
				or trucks from commercial establishments provided the claim is accompanied by
				three competitive bids. Reimbursement shall be made at the rates proposed in
				the lowest bid.