Ohio Administrative Code › Title 3335 - Ohio State University › Chapter 3335-3 - Duties of University Leadership › Section 3335-3-35 - Chairs of departments, directors of schools

Current through all regulations passed and filed through July 1, 2024
(A)
			 The chair of each department and the director of each school shall be the
			 administrative head, respectively, of the department or school. The department
			 chair and the director of a school perform a dual function. In addition to
			 being the administrative head of the department or school, the chair or
			 director represents the faculty of the department or school in dealing with the
			 dean or others in the university administration. Upon the nomination of the
			 president or their designee, the board of trustees shall appoint
			 each chair and director for a term of four years subject to the annual review
			 provisions of the office of academic affairs. A chair or director shall be
			 eligible for reappointment. In selecting a chair or director, the president or
			 their designee shall confer with the dean of the
			 college involved. The dean, in turn, will consult with the faculty of the
			 department or school on all campuses, as well as other appropriate university
			 officials. The president or their designee shall give substantial weight to
			 faculty recommendations in reaching a decision regarding a nomination or
			 recommendation for reappointment. Department chairs and directors of schools
			 report to the deans of their colleges.
(B) The president or
			 their designee may remove a chair or director during a
			 four-year term after consultation with the voting faculty and dean of the unit
			 involved. The views of the faculty shall be given substantial weight in
			 arriving at any decision to remove a chair or director from office.
(C) The duties of the chair of a department
			 or the director of a school shall be as follows:
(1) To have general administrative
			 responsibility for its program, subject to the approval of the dean of the
			 college.
(2) To develop, in consultation with the faculty, a pattern of administration. This pattern of
			 administration shall be made available to all present and prospective members
			 of the faculty of the department or school, and a copy shall be deposited in
			 the office of the dean of the college and in the office of the executive vice
			 president and provost.
For purposes of defining minimum content, the following shall
				be included in the pattern of administration:
(a) A statement requiring the chair to
			 provide a schedule of all regular faculty meetings (see rule
			 3335-5-18 of the
			 Administrative Code) to all faculty members before the start of each semester,
			 summer term, or session.
(b) A
			 statement requiring the chair to maintain minutes of all faculty meetings and
			 to maintain records of all other actions covered by the pattern of
			 administration.
(c) A statement
			 that the chair will consult with the faculty  on all policy matters, and that such consideration will,
			 whenever practicable, be undertaken at a meeting of the faculty as a
			 whole.
(d) A statement recognizing
			 in principle the presumption favoring majority faculty rule on all matters
			 covered by the pattern of administration. This statement shall further provide
			 that whenever majority faculty rule is not followed, the department or faculty
			 chair, or school director, or dean and director of a regional campus, whichever
			 is the case, shall explain the reasons for the departure to enhance
			 communication and to facilitate understanding within the department. Where
			 possible, this statement of reasons shall be provided before the departure
			 occurs. This explanation shall outline the decision of the majority of the
			 faculty, the decision of the department or faculty chair, or school director,
			 or dean and director of the regional campus, whichever is the case, and the
			 reasons the decisions differ. The explanation shall be communicated to the
			 faculty in writing, where possible, or at a faculty meeting, with an
			 opportunity provided for faculty to comment.
(e) A statement affirming that the faculty
			 shall be consulted in the initiation and in the review and selection of new
			 faculty members for appointment.
(f) A statement explaining how faculty duties
			 and responsibilities in instruction, scholarship, and service are to be
			 assigned and distributed equitably.
(3) To prepare, after consultation with the
			 faculty and in accordance with the pattern of departmental administration, a
			 statement setting forth the criteria and procedures according to which
			 recommendations are made concerning appointments and/or dismissals, salary
			 adjustments, promotions in rank, and matters affecting the reappointment and
			 tenure of the faculty. This statement shall be made available to all present
			 and prospective members of the department or school, and a copy shall be
			 deposited in the office of the dean of the college and in the office of
			 academic affairs. At the
			 beginning of each four-year term of the chair of a department or the director
			 of a school, the members of the department or school, the office of the dean of
			 the college, and the office of academic affairs
			 shall receive either a revision or reaffirmation of the original
			 statement
(4) To operate the
			 business of the department or school with efficiency and
			 timeliness.
(5) To
			 plan with the members of the faculty and the dean of
			 the college
									the regular evaluation of
									 instructional and administrative
			 processes and methods for their improvement,
			 and to develop a plan for ensuring that students progress toward timely program
			 completion.
(6) To evaluate faculty
			 members periodically in accordance with criteria approved by the board of
			 trustees and subject to instructions from the executive vice president and
			 provost, and also according to such supplemental criteria as may be set up by
			 the department or school.
(7) To inform faculty
			 members when they receive their annual review of their right to review their
			 primary personnel file maintained by their tenure initiating unit and to place
			 in that file a response to any evaluation, comment or other material contained
			 in the file.
(8) To recommend to the
			 dean of the college, after consultation with the faculty in accordance with
			 paragraph (C)(3) of this rule, appointments, promotions, dismissals, and
			 matters affecting the reappointment and tenure of members of the department or
			 school faculty.
(9) To encourage
			 research and educational investigations.
(10)
			 To see that all faculty, regardless of their assigned location, are offered the
			 departmental privileges and responsibilities appropriate to their rank.
(11)
									To lead in maintaining a high level of morale
			 among faculty.
(12) To see that adequate supervision and
			 training are given to those members of the faculty and staff who may profit by
			 such assistance.
(13) To prepare
			 (after consultation with faculty) annual budget recommendations for
			  consideration
			 
									by the
			 dean of the college.
(14) To
			 promote improvement of instruction by providing for the evaluation of each
			 course when offered, including written evaluation by students of the course and
			 instructors, and periodic course review by the faculty.