Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-3 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this Chapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Acquisition"
means all type of purchases and
				  rental necessary to perform the duties assigned to the Oklahoma State Regents
				  for Higher Education, whether bought or leased by contract or otherwise, and
				  includes every means by which the Oklahoma State Regents for Higher Education
				  obtains any materials, supplies, service or equipment.
"Award"
means when the Authority, Chief
				  Executive Officer, department, Purchasing Director, or other person authorized
				  to make the acquisition, agree on a suitable vendor for a competitive bid and
				  the Purchasing Director, or designee, notifies the successful vendor.
"Bidders list"
means a list of individuals or
				  business entities that desire notification of solicitations for specified
				  commodity codes.
"Chancellor"
means the Chief Executive Officer
				  at the Oklahoma State Regents for Higher Education.
"Commodity Code"
means a group of like products
				  or services.
"Competitive Bidding"
means a process of
				  acquisition wherein bidders submit bids to the Purchasing Director pursuant to
				  terms, conditions and other requirements of a solicitation.
"Days"
means calendar days unless otherwise
				  specified.
"Department"
means a department within the
				  Oklahoma State Regents for Higher Education
"EEOC"
means Equal Employment Opportunity
				  Commission.
"Emergency acquisition"
means an acquisition
				  made by the Purchasing Director without seeking competitive bids to relieve an
				  unforeseen condition believed to endanger human life or safety or pose imminent
				  danger to significant property.
"Equipment"
means all personal property acquired
				  for the Oklahoma State Regents for Higher Education's use which is in the
				  nature of a tool, device, or machine and shall be deemed to include all
				  personal property used or consumed by The Oklahoma State Regents for Higher
				  Education and is not included within the category of materials and supplies.
"Fiscal Year"
means the period of time from July
				  1 of a calendar year through June 30 of the succeeding calendar year.
"Goods"
means products, material, supplies and
				  includes all property except real property acquired by the Oklahoma State
				  Regents for Higher Education for its use or consumption, except
				  equipment.
"Invitation to Bid"
or
"ITB
" means
				  a document issued which describes the goods or services for which offers are
				  being solicited.
"Professional Services"
means services which are
				  predominantly advisory or intellectual in character, or involve support rather
				  than supplying equipment, supplies or other merchandise. Professional services
				  include those services requiring special, usually advanced education or
				  skill.
"Purchasing"
means the Purchasing Department of
				  the Oklahoma State Regents for Higher Education.
"Purchasing Director"
means the Purchasing
				  Director of the Oklahoma State Regents for Higher Education.
"Request for proposal"
or
"RFP"
means a type of solicitation the Purchasing Director sends to suppliers
				  requesting submission of proposal for acquisitions.
"Request for quotation"
or
"RFQ"
means a simplified written or oral solicitation the Purchasing Director sends
				  to suppliers requesting submission of a quote.
"Services"
means labor rendered by a person to
				  another as distinguished from providing tangible goods. It shall include any
				  type of personal or professional service, employment or undertaking except the
				  employment of regular officers and employees by a state agency or such extra
				  seasonal help as is authorized by law and is regularly use.
"Solicitation"
means a request or invitation by
				  the Purchasing Director for a supplier to submit a priced offer to sell
				  acquisitions to the state. A solicitation may be an invitation to bid, request
				  for proposal or request for quotation.
"State Regents"
means the Oklahoma State Regents
				  for Higher Education.
"Vendor registration"
means a process a supplier
				  uses to register with the Purchasing Division to receive solicitations for
				  specified commodities for a specified period of time.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 25 Ok Reg 2589, eff
				  7-11-08