New Jersey Administrative Code › Title 9A - HIGHER EDUCATION › Chapter 12 - RULES AND PROCEDURES FOR IMPLEMENTATION OF THE HIGHER EDUCATION CAPITAL IMPROVEMENT FUND ACT › Subchapter 1 - GENERAL PROVISIONS › Section 9A:12-1.4 - Grant applications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Following approval by its governing board at a duly authorized meeting, an institution may apply to the Secretary for a grant from the capital improvement fund. The institution's application shall include the following items:
1. A certification that the eligibility requirements provided in N.J.A.C. 9A:12-1.3 have been met;
2. A complete description of the proposed capital improvement project, including design information, and for renewal and renovation projects, an explanation of modifications to the facilities other than repairs;
3. A copy of the institution's governing board's resolution approving the institution's application and committing the institution to support the annual operating costs of and maintenance requirements for the proposed project;
4. A copy of the institution's current long-range facilities plan approved by the institution's governing board that includes provisions to address deferred maintenance and other capital renewal requirements or a certification that such a plan has already been submitted to the Secretary pursuant to P.L. 2009, c. 90;
5. A description of how the proposed project addresses the institution's long-range facilities plan and meets the estimated need for renewal and renovation;
6. The estimated schedule for completing the project, including cash flow requirements;
7. Cost data for the project, along with identification of all sources of revenue to be used for any costs not funded by the grant;
8. Identification of all sources of revenue to be used for the institution's share of debt service on the bonds issued for the capital improvement project;
9. The useful life of any equipment as determined either by reference to the Internal Revenue Service's Class Life Asset Depreciation Range System set forth in Revenue Procedure 87-56, as amended, supplemented or superseded, or by appraisal of any independent engineering or accounting firm, as appropriate;
10. Certification by the institution that the project will comply with all laws, regulations, codes, statutes, and government guidelines, including the principles of affirmative action and equal employment opportunity, where applicable, as specified in the Act;
11. For applications requesting an exemption by the Secretary of the requirements of N.J.A.C. 9A:12-1.3(a) and (b) for the purpose of maximizing Federal grant recoveries, the application shall explain how the capital improvement project shall maximize such recoveries. The explanation shall include both sources of funds and dollar estimates of the Federal grant fund recoveries that shall be generated by the proposed project;
12. For any improvement, expansion, construction, reconstruction, or technology infrastructure projects proposed as alternatives or additions to renewal and renovation projects, the application shall explain how the institution shall meet its total estimated need for renewal and renovation as contained in its long-range facilities plan. The explanation shall identify specific renewal and renovation projects, their funding sources, and a timetable for their completion;
13. For any building replacement proposed as an alternative to renewing or renovating a specific facility, the application shall include a justification for the replacement, including a comparison of the replacement costs with the costs of renewing or renovating that facility;
14. Any additional information the institution deems necessary to demonstrate how the institution's proposed project meets the objectives identified at N.J.A.C. 9A:12-1.5(b);
15. Any information regarding the prioritization of deferred maintenance projects, including those supported by a review done by an outside facilities data analytics and planning company; 16. Documentation supporting the energy efficiency of the proposed project, including manufacturer information or engineer reports; and 17. Any other information as the Secretary may require on a case-by-case basis and relating to a specific application.