reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-61 - Appointment and Conditions of Employment › Section 3344-61-16 - Ohio law

Current through all regulations passed and filed through July 1, 2024
All professional staff shall be aware
				that the laws of the state of Ohio govern their conduct relating to their
				employment status, and when in conflict with these policies, the laws of the
				state of Ohio are controlling. Professional staff members should be aware, in
				particular, of sections
				3345.22 and
				3345.23 of the Revised Code,
				which are part of the Ohio Campus Disruption Act (the "act"). The act requires
				that the university hold a hearing when a student, faculty or staff member is
				arrested for certain crimes of violence, as defined in the act, that take place
				on campus or affect the university community or property. This hearing - often
				referred to as a "1219 hearing" - is distinct from the faculty and staff
				disciplinary processes set forth in applicable collective bargaining agreements
				or other personnel policies, including this chapter of the Administrative Code.
				A faculty or staff member may be subject to those disciplinary processes in
				addition to the hearing required by the act. Hearings required by the act will
				be conducted according to procedures established by the office of general
				counsel and available at its website.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-61 - Appointment and Conditions of Employment › Section 3344-61-17 - Associate of the university status

Current through all regulations passed and filed through July 1, 2024
(A)
								Qualifications.
			 Appointment to associate of the university status may be granted to
			 distinguished retiring professional staff members, exclusive of those eligible
			 for emeriti faculty rank, pursuant to the procedures set forth in this rule
			 
			 Associate of the university status will be granted only with a showing of
			 exceptional service to the university.
(B)
								Procedures for
			 appointment/nomination. Any member of the university community may make
			 nominations/applications. Appointment is contingent upon the following
			 criteria:
(1)
									Nominations/applications are submitted to the university's
			 assistant vice president for human resources. The assistant vice president may
			 request additional supporting materials and information.
(2)
									If the assistant
			 vice president for human resources concurs that associate of the university
			 status be granted, the assistant vice president shall forward the
			 recommendation to the president, who shall recommend to the board of trustees
			 all nominees whom the president deems acceptable.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-61 - Appointment and Conditions of Employment › Section 3344-61-18 - Recommendations to prospective employers

Current through all regulations passed and filed through July 1, 2024
In cases where prospective employers
				request official recommendations from the university (either oral or in writing
				or both) regarding current or former professional staff of the university, only
				the president and the assistant vice president for human resources or designee
				are authorized to respond to such requests.
Replaces: 3344-61-15
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-61 - Appointment and Conditions of Employment › Section 3344-61-19 - Severability

Current through all regulations passed and filed through July 1, 2024
If any rule, section, paragraph,
				subdivision, clause, sentence or phrase of this chapter will for any reason be
				held illegal or unenforceable, such decision will not affect the validity of
				the remaining portions of the chapter. If any provision of this chapter
				contains ambiguity, which may be construed as either valid or invalid, the
				valid construction will prevail.
Replaces: 3344-61-
								16
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-61 - Appointment and Conditions of Employment › Section 3344-61-20 - Review of personnel policies

Current through all regulations passed and filed through July 1, 2024
(A)
								Individuals,
			 departments, units, committees or campus organizations interested in matters
			 concerning professional staff may submit recommendations for revision of these
			 policies in writing to the assistant vice president for human resources for
			 review and possible action.
(B)
								The assistant
			 vice president for human resources may direct that an overall review of these
			 personnel policies be undertaken periodically, but at least every three
			 years.
Replaces: 3344-61-17
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-01 - University librarians' personnel policies

Current through all regulations passed and filed through July 1, 2024
The librarians' personnel policies apply to all librarians as
				defined in paragraph (A) of this rule.
(A) Definitions
The following are definitions of key words and phrases used in
				this document.
(1) "Librarians"
All persons who have been granted full-time appointments in the
				university library by the board of trustees to any librarian rank as described
				in paragraph (N) of rule 3344-62-03 of the Administrative Code.
(2) "Bargaining unit librarians"
Librarians who are represented by the SEIU, district 1199. As
				indicated in this rule in the relevant paragraphs, the bargaining unit
				librarians are covered by the provisions of the union contracts for those areas
				included in the SEIU labor agreements.
(3) "Administrative librarians"
Librarians who hold management or confidential positions and
				are not represented by the SEIU, district 1199.
(4) "Director of the university library"
The director of the university library is the administrative
				officer of the university library and reports to the provost.
(5) "Appointment"
The original admission to librarian rank and status at
				Cleveland state university achieved by appropriate action of the board of
				trustees. An appointment is in effect throughout a librarian's continuous
				service in the university.
(6) "Librarians' meetings"
One of the mechanisms through which the librarians as a
				professional group discuss academic and professional matters relating to
				librarianship and the university library, maintain currency on university
				library affairs, and participate in the decision-making processes of the
				library.
(7) "Personnel
			 action"
Any decision or recommendation made by a person or persons with
				authority under the rules of the university and the SEIU district 1199 union in
				respect to librarian appointment, dismissal or continuance of appointment,
				evaluation, or promotion.
(8) "Personnel action committees (PACS)"
The mechanism through which the librarians participate in
				personnel actions by making recommendations to the director of the university
				library. The various types of personnel actions may be performed by one or
				several standing or ad hoc committees as the librarians shall determine.
(9) "Librarian review committee
			 (LRC)"
A committee elected by faculty senate to consist of two
				administrative librarians from the two highest librarian ranks and three
				tenured faculty members from three different colleges, not including the
				college of law. The LRC deals with appeals by administrative librarians
				concerning denial of promotion pursuant to paragraph (L) of rule 3344-62-03 of
				the Administrative Code and dismissal proceedings pursuant to rule 3344-62-08
				of the Administrative Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-02 - Librarians' meetings

Current through all regulations passed and filed through July 1, 2024
(A) The librarians shall meet monthly at a
			 regular day and time. Scheduled meetings may be cancelled or postponed by the
			 chair with the agreement of the librarians.
(B) Special meetings may be called by the
			 chair or whenever one-fourth of the librarians request such a
			 meeting.
(C) Meetings shall be
			 conducted informally in accordance with generally accepted parliamentary
			 practice. In case of any disagreement, any librarian may move the use of
			 "Robert's Rules of Order." If this request is approved by a majority of the
			 librarians present, they shall be used for the determination of the matter
			 under consideration.
(D) The chair
			 shall be the director of the university library.
(E) A secretary shall be elected to provide
			 agendas before meetings and to keep and distribute the minutes of the meetings.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-03 - Procedures for searches, appointment to all librarian ranks, and promotion in rank for all positions except director of the university library

Current through all regulations passed and filed through July 1, 2024
(A) When there is a
			 vacancy to fill in a librarian position it is the responsibility of the
			 director of the university library and the librarians to work together to
			 consider how the vacancy might best be used to advance the mission of the
			 Library. They shall also examine the qualifications appropriate for the
			 position, the type of search (local, regional, national) required, and the
			 appropriate salary range for the position. After these discussions, the
			 director is responsible for creating a job description and receiving
			 authorization from the university to begin the search. The personnel action
			 committee for searches (PAC-S) shall then be elected. At the first meeting, the
			 director and the PAC-S shall review strategies for a successful search. If
			 during the process of the search, the director or the PAC-S has major concerns
			 over the progress of the search, the pool of candidates, or the qualifications
			 of the candidates, there may be additional meetings of the director and the
			 PAC-S before the committee begins to deliberate on its
			 recommendation.
(B) Recommendations
			 for appointments and promotions shall be made to the president and then to the
			 board of trustees, and shall be accompanied by the academic and personal
			 qualifications of nominees, including relevant biographical data, evidence of
			 professional degrees and honors, a statement of professional achievements, and
			 recommendations from at least three responsible academic or professional
			 sources.
(C) Procedures for
			 appointment to all librarian ranks
These procedures shall be followed for appointment to librarian
				ranks:
(1) The personnel action
			 committee for searches (PAC-S) serves as the personnel action committee in all
			 matters pertaining to the selection and appointment of personnel to all
			 permanent librarian positions except for the directorship.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-04 - Review

Current through all regulations passed and filed through July 1, 2024
(A) Regular review
			 of librarians
Each librarian shall be given a regular annual review by the
				personnel action committee for peer review (PAC-PR) and the director to
				determine if the librarian is making satisfactory progress.
(B) Personnel action committee for peer
			 review (PAC-PR)
The PAC-PR shall be responsible for making recommendations on
				the performance of all librarians under review.
(1) Membership:
(a) The PAC-PR shall consist of four
			 librarians.
(b) Two members of the
			 PAC-PR must be at the highest two librarian ranks.
(c) When bargaining unit librarians are
			 reviewed, two members of the PAC-PR shall be bargaining unit members and one
			 member shall be an administrative librarian.
(d) When administrative librarians are
			 reviewed, two members of the PAC-PR shall be administrative librarians and one
			 member shall be a bargaining unit librarian.
(e) The administrative supervisor of the
			 librarian under review shall not be eligible to serve on the PAC-PR reviewing
			 that librarian.
(f) The director of
			 the university library shall not be eligible to serve on the PAC-PR.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-05 - Layoff based upon financial exigency or university reorganization

Current through all regulations passed and filed through July 1, 2024
(A) For bargaining
			 unit librarians: see, "Layoff, Bumping, Recall," article twenty-eight of the
			 SEIU district 1199 contract.
(B)
			 For administrative librarians:
(1) Layoff may
			 be effected in case of financial exigency or academic reorganization.
			 Librarians affected shall be given notice as soon as possible. Librarians with
			 up to seven years of service to the university shall be given at least six
			 months' notice; librarians with seven or more years of service to the
			 university shall be given at least nine months' notice.
(2) Before layoff under this section, the
			 university shall make a good faith effort to place affected librarians in other
			 suitable positions in the university. If financial reasons require a reduction
			 in librarians within the university library, the needs of the university and
			 individual performance shall be considered in the decision. When layoff is
			 based on financial reasons, the released librarian's position shall not be
			 filled by a replacement within two years, unless the released librarian has
			 been offered reappointment and a reasonable time within which to accept or
			 decline it. Librarians shall be kept informed of changes in program in
			 instructional departments or changes in the internal structure of the
			 university library's departments that would have an effect on staffing.
			 Whenever possible, librarians shall be provided ample opportunity to develop
			 the mutually acceptable level of competence to fill another position agreeable
			 to the individual and the university. A librarian who believes that their
			 layoff is based upon financial exigency or that the university reorganization
			 is arbitrary, discriminatory, or in violation of their academic freedom may
			 request a hearing within ten working days from the notice of layoff from the
			 librarian review committee. The committee shall promptly forward its report and
			 recommendation to the provost.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-06 - Academic freedom

Current through all regulations passed and filed through July 1, 2024
(A) The right to demonstrate and protest on
			 university property
(1) It is recognized that
			 free speech is essential in a democratic society. As individuals or groups,
			 librarians are permitted to demonstrate and protest on university property in
			 opposition to university, city, state, national, or international policy
			 provided they do not violate any applicable local, state, or federal law, and
			 no acts are performed that:
(a) Cause damage
			 to personal or university property;
(b) Cause injury to an individual;
(c) Prevent any student from attending class,
			 entering or leaving any university facility, or attending any special program
			 on university property;
(d) Prevent
			 administrative officers, faculty, librarians, students, employees, or invited
			 guests of the university from performing duties that they are authorized to
			 perform;
(e) Block the normal
			 business of the university, particularly classroom or laboratory instruction;
			 and
(f) Block pedestrian or
			 vehicular traffic.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-07 - Institutional due process

Current through all regulations passed and filed through July 1, 2024
As a principle, the university will operate in such a way that
				librarians enjoy freedom from arbitrary or discriminatory treatment. The
				director of the university library shall establish reasonable criteria and fair
				procedures regarding decisions significantly affecting librarians, including
				the assignment of responsibilities and the scheduling of assignments.
(A) Grievance procedure
The purpose of grievance procedures is to secure prompt
				resolution of complaints by librarians regarding the terms and conditions of
				employment. These procedures shall be followed:
(1) For bargaining unit librarians:
Bargaining unit librarians are covered by article eight of the
				CSU/SEIU district 1199 agreement.
(2) For administrative librarians:
(a) Direction of complaints
When a complaint arises, the librarian shall attempt to resolve
				the issue with the administrator of the librarian's immediate unit through
				discussion, mutual understanding, and documentation if appropriate. If the
				complaint is not resolved, either the grievant or the library administrator(s)
				involved may refer the grievance to the PAC-PR that will constitute a special
				PAC for addressing the issue.
(b) Response to complaints
If the grievance is submitted to the PAC-PR, it will examine
				the grievance, prepare a finding of fact, and recommend a basis for resolution
				to the concerned parties. This recommendation shall thereafter accompany the
				grievance until it is resolved. This recommendation is made to the director of
				the university library who shall present a written decision to the librarian
				and the PAC-PR within ten working days of receiving the PAC-PR
				recommendation.
(c) Appeal
			 to the provost
If the decision of the director of the university library is
				not satisfactory to the librarian, it may be appealed in writing to the provost
				within five working days. The provost or the provost's designee shall promptly
				meet and discuss the grievance with the librarian and any representative of the
				university community of the librarian's choice and reply in writing within
				fifteen working days.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-08 - Dismissal

Current through all regulations passed and filed through July 1, 2024
Dismissal is an action that results in the ending of university
				employment of a librarian. It is clearly differentiated from layoff described
				in rule 3344-62-05 of the Administrative Code.
(A) For bargaining unit librarians:
Bargaining unit librarians are covered by articles eight and
				nine of the CSU/SEIU, district 1199 agreement. There is also a probationary
				period, article ten, for bargaining unit librarians.
(B) For administrative librarians:
Dismissal of an administrative librarian may be effected only
				according to procedures set forth in paragraph (B)(2) of this rule and only for
				reasons set forth in paragraph (B)(1) of this rule or a relevant provision of
				the Revised Code.
(1) Causes of
			 dismissal based on charges
(a) Professional
			 incompetence
(b) Substantial,
			 willful and persistent neglect, without justification or excuse, of an
			 essential institutional duty, validly prescribed by the university
(c) Conviction of a crime involving moral
			 turpitude
(d) Proscribed behavior
			 under paragraph (A)(1) of rule 3344-62-06 of the Administrative Code
(e) Fraudulent credentials
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-09 - Vacation and sick leave

Current through all regulations passed and filed through July 1, 2024
(A) Vacation leave
(1) Accrual. Full-time librarians earn
			 vacation leave at the rate of 1.83 days a month, or a total of twenty-two
			 workdays per year, prorated for the nine month or ten month academic year.
			 Librarians appointed to a part-time position of one half time or more will earn
			 vacation leave on a prorated basis. Full-time librarians on a nine or ten month
			 academic year who are issued a supplemental summer contract are not required to
			 use vacation during the summer semester.
(2) Scheduling. Vacation leave shall be
			 available to librarians to the extent earned. Librarians shall schedule their
			 vacations after consultation with and approval by their supervisor. Whenever
			 possible, vacations shall be scheduled at the preference of the
			 librarians.
(3) Holidays. When an
			 official university holiday occurs while a librarian is on vacation leave, the
			 librarian shall receive holiday pay.
(4) Maximum accumulation. Vacation leave
			 accumulation may not exceed forty-four days at any time within a fiscal year.
			 On June thirtieth of each year, librarians may carry over a maximum of thirty
			 days, two hundred forty hours, of accumulated vacation leave to the next fiscal
			 year. The vice president for business administration and finance or designee
			 may grant exceptions to the vacation leave carryover limitation at their
			 discretion.
(5) Termination. Upon
			 termination of employment, librarians are entitled to pay for up to a maximum
			 of twenty-two days.
(6) Balance
			 tracking. The university shall continue to provide a statement of a librarian's
			 accumulated vacation.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-10 - Leaves of absence

Current through all regulations passed and filed through July 1, 2024
Short leaves ranging from a day to a week, which are sought for
				professional purposes, such as to attend a professional convention, require
				written notification of and authorization by the director of the university
				library or designee. The librarian may be required to demonstrate that the
				absence will not unduly inconvenience or burden colleagues and that adequate
				library services will be maintained during the absence. For extended leaves of
				more than one week, a written request must be submitted sufficiently in advance
				to allow adequate consideration and response by the director of the university
				library or designee.
(A) Leaves with
			 pay
(1) Military reserve leave
As a general rule, librarians who participate in military
				reserve programs should take their training during the summer months. Leave
				with pay shall be granted, however, to members of the national guard and other
				armed forces for up to thirty-one days each contract year.
(2) Judicial leave
Leave with pay is granted when a librarian is called for jury
				duty or is subpoenaed to testify as a witness before any court or governmental
				hearing body.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-11 - Resignation

Current through all regulations passed and filed through July 1, 2024
A librarian has the obligation to give notice of the intention
				to resign in the form of a written notice of intent to resign to the director
				of the university library at the earliest date possible, but not less than
				thirty days before termination of service.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-12 - Retirement

Current through all regulations passed and filed through July 1, 2024
A librarian planning to retire should give written notice of
				intent to retire to the director of the university library at the earliest date
				possible, but not less than thirty days before termination of service.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-13 - Consulting and extramural employment

Current through all regulations passed and filed through July 1, 2024
(A) The university recognizes the value for
			 librarians, the university, and the community of many types of consulting and
			 other external employment experiences that enhance the professional competency
			 of the individual and bring credit, not only to the librarian, but to the
			 university as well. Therefore, with appropriate approval, activities are
			 permitted that may render valuable service to business, industry, and
			 professional groups, and to local, state, and federal governments.
(B) No librarian shall be permitted to
			 undertake any extramural employment during scheduled hours of employment
			 without prior written approval.
(C)
			 No librarian shall use the name, symbol, or address of Cleveland state
			 university in any extramural employment agreement. University staff,
			 facilities, equipment, and material may be used for such purposes only with the
			 express written consent of the university and according to explicit terms for
			 reimbursement.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-14 - Candidacy for public office

Current through all regulations passed and filed through July 1, 2024
A librarian may run for or accept public office under the
				following conditions:
(A) The
			 librarian shall in all cases submit a full statement of any proposed campaign
			 activities and of the responsibilities of the office that may be assumed to the
			 vice president for business administration and finance.
(B) When, in the judgment of the university,
			 those activities and responsibilities will conflict with the professional
			 obligations of the librarian, a written application for reduced levels of
			 employment and compensation or for special leave without pay shall be submitted
			 to the vice president for business administration & finance at least ninety
			 days before assumption of said activities or responsibilities.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-62 - University Librarians Personnel Policies › Section 3344-62-15 - Emeritus status

Current through all regulations passed and filed through July 1, 2024
(A) Appointment to the status of librarian
			 emeritus or associate librarian emeritus shall be conferred upon request. To be
			 eligible for emeritus status, a retiring librarian must have served at the
			 university library for at least ten years and have attained the rank of
			 librarian or associate librarian. A request for appointment may be made by any
			 retiring librarian to the secretary of the librarians' meetings. Requests
			 approved as eligible by the librarians shall be submitted to the director of
			 the university library for submission to the provost.
(B) Emeritus librarians shall be issued a
			 current identification card and shall be entitled to listings in the CSU
			 bulletin and telephone directory, mailings of appropriate materials, use of
			 such university facilities as the gym and library, access to the university's
			 internet provider, and such other privileges as the president may designate.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-63 - Classified Employees Personnel Policies › Section 3344-63-02 - Employment at Cleveland state university

Current through all regulations passed and filed through July 1, 2024
(A) Selection procedures
(1) Classified positions at the university
			 are filled through a competitive process. The process may include a written
			 examination, test of skills, or an interview in the department of human
			 resources or the hiring department. The process is designed to measure the
			 knowledge, fitness, skills, abilities and worker characteristics necessary for
			 successful performance on the job.
(2) The procedures at CSU have been
			 established to provide equal employment opportunity. Because each applicant
			 must be ranked according to the same basis of comparison, it is essential that
			 each applicant undergo all of the processes currently required for a particular
			 position.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-63 - Classified Employees Personnel Policies › Section 3344-63-03 - Pay procedures and hours of work

Current through all regulations passed and filed through July 1, 2024
(A) Pay periods.
The university's pay period consists of two weeks starting on
				Sunday and ending on the second Saturday; paydays occur on alternate Fridays
				following the end of the pay period.
(B) Paychecks.
All employees are required to have their paychecks
				automatically deposited directly into their bank account.
(C) Payroll deductions.
There are certain deductions which, by law, the university must
				withhold from a paycheck. These deductions are for federal, state, and
				municipal income taxes, Medicare tax and for the Ohio public employees
				retirement system. As an added service, other deductions are possible, in
				accordance with university policy.
(D) Working hours.
The standard work week for full-time employees is forty hours
				with an unpaid lunch. Work schedules are determined by management and based
				upon university requirements.
(E) Breaks and lunch periods.
Typically, employees working a shift of eight hours or more
				should receive two paid fifteen minute breaks to be taken at times chosen by
				the employee's supervisor. Employees working a shift of eight hours or more
				shall be entitled to an unpaid lunch period of not less than thirty minutes to
				be taken at a time scheduled by the employee's supervisor. No employee may skip
				his/her lunch period without prior supervisor approval.
(F) Overtime.
(1) When necessary, a full-time classified
			 employee may be required to work more than forty hours during a work week
			 (Sunday through Saturday). Each department determines procedures regarding the
			 advance assignment and approval of overtime hours. All hours in active pay
			 status in excess of forty within a work week shall be paid at the rate of time
			 and one-half the employee's regular rate of pay or in the form of compensatory
			 time. The selection of compensatory time or overtime premium pay shall be
			 determined by the employee's supervisor based on the operational needs of the
			 department, unit, or college.
(2)
			 An employee may accumulate no more than two hundred and forty hours of
			 compensatory time (four hundred and eighty hours for police officers). When an
			 employee's compensatory time balance exceeds the limit, the employee is
			 entitled to receive payment for any additional hours of overtime accumulated.
			 There is a one hundred and eighty day time limit to use compensatory time. The
			 use of accumulated compensatory time shall be used at a time which is mutually
			 convenient to the employee and his/her supervisor. Such a request may be denied
			 where use of the accrued compensatory time would unduly burden the department.
			 An employee's use of compensatory time shall not be used in calculating
			 overtime compensation.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-63 - Classified Employees Personnel Policies › Section 3344-63-04 - Types of leave

Current through all regulations passed and filed through July 1, 2024
(A) Holiday observance.
(1) The ten paid holidays granted university
			 employees are:
(a) New Year's day
(b) Martin Luther King day
(c) Presidents' day
(d) Memorial day
(e) Independence day
(f) Labor day
(g) Columbus day
(h) Veterans' day
(i) Thanksgiving day
(j) Christmas day
(k) A holiday falling on Sunday will be
			 observed on the following Monday, and a holiday falling on Saturday will be
			 observed on the preceding Friday. Employees will be notified if any changes
			 occur.
(l) The administration may
			 establish alternative days or observance for the following holidays: Martin
			 Luther King day, President's day, and Columbus day.
(m) Full-time employees with work schedules
			 other than Monday through Friday are entitled to receive pay for any holiday,
			 which is observed on their day off.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-63 - Classified Employees Personnel Policies › Section 3344-63-05 - Benefits

Current through all regulations passed and filed through July 1, 2024
(A) Retirement
			 plans (mandatory plans).
All Cleveland state university employees must contribute to a
				program of the Ohio public employees retirement system (OPERS) or the
				alternative retirement plan (ARP) for eligible full-time classified staff.
				Employee and employer contribution percentages are determined by the state of
				Ohio.
(1) OPERS Benefits
The OPERS plan in which employees participate and the
				contribution rates to those plans are determined by employees' classifications
				at CSU and state legislation. OPERS provides detailed information for their
				plans on their website.
(2)
			 Ohio alternative retirement plan (ARP)
(a) The
			 ARP is a 401(a) defined contribution plan. Under a defined contribution plan,
			 retirement contributions are directed to a personal account. Eligible full-time
			 staff members choosing the ARP must establish a CSU ARP account selected from
			 companies approved by the Ohio department of higher education and contracted by
			 CSU. Employees decide how to invest the funds in those accounts. The benefit is
			 determined by the value of the account balance (contributions plus earnings,
			 gains, or losses) and the payment option selected at retirement. Employees are
			 vested after one year of service.
(b) Upon leaving the university, employees
			 may take their vested account balance, either by receiving it in cash, keeping
			 the funds in the account, or rolling the funds into another tax-advantaged plan
			 or individual retirement account.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-64 - Investment Fund › Section 3344-64-01 - Statement of investment policy

Current through all regulations passed and filed through July 1, 2024
The board of trustees of Cleveland state university (the
				university) is vested by state statute with responsibility for the oversight of
				the university. The responsibility of the university's board of trustees,
				through its committee on financial affairs, development and physical facilities
				(the committee), is to establish broad guidelines for the university's
				liquidity and investment funds, recommend investment managers, determine or
				approve asset allocation, and to monitor performance of investment managers on
				a regular basis. The investment managers are responsible for optimizing the
				return on the assets within the guidelines that have been established.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-64 - Investment Fund › Section 3344-64-02 - Liquidity fund

Current through all regulations passed and filed through July 1, 2024
(A) Investment objectives. The primary
			 objectives for the university's liquidity fund activities shall be:
(1) Safety. Investments of the university
			 shall be undertaken in a manner that ensures, over time, the preservation of
			 capital in the overall portfolio. The prospect of credit risk or risk of
			 permanent loss shall be minimized.
(2) Liquidity. The university's liquidity
			 fund portfolio will remain sufficiently liquid to enable the university to meet
			 all operating requirements. Portfolio liquidity is defined as the maturity or
			 ability to sell an investment on short notice near the purchase price of the
			 investment. To help retain the desired liquidity, no investment shall be
			 purchased that is likely to have few market makers or poor market bids.
			 Additionally, liquidity shall be assured by keeping an adequate amount of
			 short-term investments to accommodate the cash needs of the
			 university.
(3) Return on
			 investments. The university's liquidity fund portfolio shall be structured with
			 the objective of attaining the highest possible total return for the portfolio
			 while avoiding risk.
(4) Compliance
			 with state of Ohio guidelines. Investments shall be made only in publicly
			 traded securities or bank certificates of deposit. In addition, an amount equal
			 to twenty-five per cent of the average of the university's total investment
			 portfolio, which includes the university's liquidity fund and the university's
			 investment fund over the course of the previous fiscal year, shall be invested
			 in short term, liquid securities.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-01 - General scope and procurement authority

Current through all regulations passed and filed through July 1, 2024
(A)
								It is essential
			 to follow uniform purchasing policies throughout the university in order to
			 maintain standards of efficient business practice and good relationships within
			 the university as well as with outside vendors and suppliers. Furthermore, a
			 public educational institution has a responsibility to the taxpaying public, as
			 well as to its students, faculty, and staff It shall conduct its business
			 fairly, in accordance with state regulations and university
			 policy.
(B)
								Purchasing services is responsible for approving all
			 quotations, selecting suppliers, and placing all purchase orders for any
			 division, department, or office of the university. Purchasing services has
			 delegated authority to the law library and main library to directly purchase
			 books and periodicals only (up to the current bid threshold). Failure to follow
			 university purchasing policies and procedures may result in revocation of this
			 delegated authority. MagnusMart will also verify availability of funds, via its
			 electronic budget checking function, for any purchase prior to issuance of a
			 purchase order. To avoid delays, please ensure that sufficient funds are
			 available for the purchase or another arrangement has been made with the
			 controller's office, before submitting the requisitions.
(C)
								MagnusMart is the
			 university's primary purchasing system. Purchasing activity outside of
			 MagnusMart must be approved by the senior vice president for business affairs
			 and finance.
Replaces: 3344-65-01
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-03 - Buy Ohio

Current through all regulations passed and filed through July 1, 2024
(A)
								In accordance
			 with sections 125.09 and
			 125.11 of the Revised Code, the
			 university shall give preference to Ohio vendors, vendors from a "border
			 state", and vendors that qualify as having a significant Ohio economic
			 presence.
(B)
								A "border state" means any state that is contiguous to
			 Ohio and that does not impose a restriction greater than Ohio imposes pursuant
			 to sections 125.09 and
			 125.11 of the Revised Code on
			 persons located in Ohio selling product or services to agencies of that state.
			 The Ohio department of administrative services current recognizes the following
			 "border states": Michigan, Kentucky, Pennsylvania, Indiana, and New
			 York.
(C)
								"Significant Ohio economic presence" means business
			 organizations that:
1)
									pay required taxes to the state of
			 Ohio;
2)
									are registered and licensed to do business in the state
			 of Ohio with the office of secretary of state; and
3)
									have ten or more
			 employees based in Ohio, or seventy-five per cent or more of their employees
			 based in Ohio.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-04 - Tax exempt status

Current through all regulations passed and filed through July 1, 2024
Cleveland state university is exempt
				from paying Ohio sales tax under section
				5739.02 of the Revised Code
				(there is no specific exemption number) and the purchaser should inform the
				supplier of that fact. In the event the vendor requires a tax exemption
				certificate, it is obtainable from purchasing services.
Replaces: 3344-65-03
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-05 - Purchases below bid threshold

Current through all regulations passed and filed through July 1, 2024
(A) Small purchases
Small purchases valued at 
									ten thousand dollars or below are exempt from the
				competitive process.
(B)
			 Goods below bid threshold
For goods to be purchased between ten thousand one dollars and
				
									forty nine thousand nine hundred
				ninety-nine dollars, a minimum of two quotes, one
				from an MBE, shall be acquired, when possible. If not possible, a brief written
				explanation shall accompany the requisition. One or more quote(s) are provided
				by the department and the others by purchasing, with the lowest, responsive
				vendor becoming the vendor of choice. The process of selecting the lowest quote
				is subject to a procedural override at the Vice President level, if determined
				to be in the best interests of the University.
(C) Services below bid threshold
For purchase of services between 
									ten
				thousand one dollars and forty-nine thousand nine hundred ninety-nine
				dollars, the department should supply a minimum of two quotes, one from an MBE, where possible,
				for the identical scope of work, reviewable by purchasing. If not possible, a
				brief written explanation shall accompany the requisition. The most
				advantageous quote becoming the vendor of choice.
(D) Purchases above the bid threshold require
			 competitive bidding or competitive selection in accordance with rule
			 3344-65-16
			 of the Administrative Code.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-06 - Cooperative purchases and state contracts

Current through all regulations passed and filed through July 1, 2024
(A)
								Purchasing
			 services has the authority to join cooperative purchasing organizations,
			 defined as an arrangement to aggregate purchases to get lower prices from
			 suppliers, provided, that such cooperative purchasing organizations use
			 contracts that conform to the legal requirements for contracting with the state
			 of Ohio. A list of contracts available to the university through cooperative
			 purchasing groups is available from purchasing services.
(B)
								Contracts
			 established by the state of Ohio, office of purchasing, are also available to
			 the university. A list of state of Ohio contracts is available on the state of
			 Ohio website at
http://procure.ohio.gov/proc/currentContracts.asp.
(C)
								Prior to issuing
			 an invitation to bid or a request for proposal, purchasers must review whether
			 a cooperative purchasing contract or state contract exists for the goods or
			 services to be purchased. Purchasers must use such available contracts when it
			 is advantageous to the university to do so.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-07 - Mandated vendors

Current through all regulations passed and filed through July 1, 2024
(A)
								Purchasing
			 services may enter into price agreements with vendors for commonly-purchased
			 goods and services.
(B)
								In situations where a price agreement exists and the
			 controller has determined that significant savings may be realized by the use
			 of such price agreement the controller may require that all purchases of
			 certain goods and services be made from certain mandated
			 vendors.
(C)
								Exceptions to the requirement to purchase from mandated
			 vendors pursuant to this rule may be approved by purchasing services when it is
			 demonstrated that another vendor provides goods and services that are more
			 advantageous to the university than those offered by the mandated
			 vendor.
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-08 - Equipment purchases

Current through all regulations passed and filed through July 1, 2024
(A)
								All requests for
			 purchases of equipment, defined as non-expendable, tangible, personal property
			 having a useful life of more than one year and an acquisition cost of five
			 thousand dollars or more shall be initiated by a purchase requisition. The
			 university is required to maintain an inventory of all equipment and the
			 utilization of the purchase requisition ensures that the property control
			 department is automatically notified of such acquisitions.
(B)
								Equipment
			 improvements that increase non-expendable value to five thousand dollars or
			 more shall be added to that valuation when identifiable. Increases to valuation
			 can include costs such as shipping/delivery/installation charges (example: a
			 server that has memory added.) These are considered assets that shall be
			 maintained by property control, as stated in paragraph (A) of this rule.
Replaces: 3344-65-05
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-09 - Additional approval for certain purchases

Current through all regulations passed and filed through July 1, 2024
(A)
								Certain purchases
			 require additional approval. Guidance describing the additional approvals
			 required is set forth in the following table.
Purchase
Guidance
Furniture
http://www.csuohio.edu/offices/architect/furniture/
Outsource services / external
						  hosting
http://www.csuohio.edu/offices/ist/technologypolicies/outsourcing-hosting
						  services_security_checklist.pdf
Signage
https://www.csuohio.edu/architect/signage-standards
Microcomputers
https://www.csuohio.edu/hardwaresoftware/ist-hardware-procurement-procedure
Environmental, health &
						  safety items
http://www.csuohio.edu/ehs/ehs
(B)
								Electronic and information technology purchases
(1)
									Cleveland state
			 university has a responsibility to make our programs and services accessible to
			 persons with disabilities in accordance with the Americans with Disabilities
			 Act of 1990, the Rehabilitation Act of 1973 and related regulations and state
			 law.
(2)
									Software and hardware considered electronic and
			 information technology (EIT) must be evaluated for access to persons with
			 disabilities before purchase of such technology may commence.
(3)
									The information
			 services and technology department shall issue purchasing guidelines for the
			 acquisition of EIT. All parties purchasing EIT must comply with those
			 purchasing guidelines.
Replaces:
3344-65-06, 3344-65-07, 3344-65-08, 3344-65-09
Ohio Administrative Code › Title 3344 - Cleveland State University › Chapter 3344-65 - Uniform Purchasing Policies › Section 3344-65-10 - Personal purchases

Current through all regulations passed and filed through July 1, 2024
The university shall not purchase any
				supplies or equipment for the personal use of university employees. The
				attractiveness of the university's buying power may motivate individuals to
				take advantage of the requisition system for personal purchases. Even though
				the individual involved may fully reimburse their department budget this
				procedure is in violation of state law and university policy. Refer to section
				4113.17 of the  Revised Code. Those
				found in violation of this policy may be subject to disciplinary
				action.
Replaces: 3344-65-10
Replaces: 3344-65-10