Ohio Administrative Code › Title 4123 - Bureau of Workers' Compensation › Chapter 4123-10 - Accessing Confidential Personal Information › Section 4123-10-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For the purposes of administrative rules promulgated in
				accordance with section
				1347.15 of the Revised Code, the
				following definitions apply:
(A)
			 "Access" as a noun means an opportunity to copy, view, or otherwise perceive
			 whereas "access" as a verb means to copy, view, or otherwise
			 perceive.
(B) "Acquisition of a new
			 computer system" means the purchase of a "computer system," as defined in this
			 rule, that is not a computer system currently in place nor one for which the
			 acquisition process has been initiated as of the effective date of the bureau
			 rule addressing requirements in section
			 1347.15 of the Revised Code.
(C) "Computer system" means a
			 "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
			 "Confidential personal information" (CPI) has the meaning as defined by
			 division (A)(1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the bureau in accordance with division
			 (B)(3) of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the bureau confidential.
(E) "Employee of the bureau" means each
			 employee of the bureau regardless of whether he/she holds an elected or
			 appointed office or position within the bureau. "Employee of the bureau" is
			 limited to the bureau.
(F)
			 "Incidental contact" means contact with the information that is secondary or
			 tangential to the primary purpose of the activity that resulted in the
			 contact.
(G) "Individual" means
			 natural person or the natural person's authorized representative, legal
			 counsel, legal custodian, or legal guardian.
(H) "Information owner" means the individual
			 appointed in accordance with division (A) of section
			 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I) "Person" means natural person.
(J) "Personal information" has the same
			 meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(K) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L) "Research" means a methodical
			 investigation into a subject.
(M)
			 "Routine" means 
								commonplace, regular, habitual, or
			 ordinary.
(N) "Routine information
			 that is maintained for the purpose of internal office administration, the use
			 of which would not adversely affect a person" as that phrase is used in
			 division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to the bureau's employees that is
			 maintained by the bureau for administrative and human resource
			 purposes.
(O) "System" has the same
			 meaning as defined by division (F) of section
			 1347.01 of the Revised
			 Code.
(P) "Upgrade" means a
			 substantial redesign of an existing system for the purpose of providing a
			 substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal requirements.
Effective: 10/13/2016
Five Year
				Review (FYR) Dates: 07/28/2016 and
				09/01/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 1347.15,
				4121.12,
				4121.121
Rule
				Amplifies: 1347.01,
				1347.05
Prior
				Effective Dates: 6/30/11