New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle U - Division of Criminal Justice Services › Chapter V - Neighborhood Preservation Crime Prevention Act › Part 6160 - Neighborhood Preservation Crime Prevention Act Guidelines › Section 6160.6 - Overall administration of contracts

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Contract period. The Division of Criminal
				  Justice Services will enter into contracts with companies for one year. These
				  may be renewed or extended or succeeded by new contracts for up to four more
				  years, all at the discretion of the commissioner.
(b) Award limitation. Contracts will be
				  awarded for no more than $60,000 in a single year.
(c) Contract activities. All activities must
				  have prior approval from the Division of Criminal Justice Services.
(d) Contract changes. Contracts with grantees
				  may be extended or terminated or renewed or amended or renegotiated at the
				  discretion of the Commissioner of the Division of Criminal Justice Services, in
				  light of company performance, changes in project conditions, or
				  otherwise.
(e) Records. Grantees
				  will keep books, ledgers, receipts, work records, consultant agreements and
				  inventory records pertinent to the project. All such accounts and documentation
				  must be kept in generally recognized fashion, by a bookkeeper or accountant,
				  and will be open to review by the Commissioner of the Division of Criminal
				  Justice Services or the State Comptroller or both.
(f) Liability. Nothing in the contract
				  between the Division of Criminal Justice Services and the grantee shall impose
				  liability on the State of New York, the Division of Criminal Justice Services,
				  or the community for injury incurred during the performance of approved
				  activities.
(g) Training. The
				  grantee will provide necessary training to those who will perform the crime
				  prevention activities under the contract between it and the Division of
				  Criminal Justice Services.
(h)
				  Hiring. In the event that a grantee employs someone for the project, priority
				  must be given, to the extent possible, to hiring a resident of the neighborhood
				  who is unemployed or not fully employed.
(i) Payments. Vouchers will be processed for
				  payment no less frequently than quarterly and no more frequently than monthly
				  to the grantee for activities it will undertake according to the terms of its
				  contract with the Division of Criminal Justice Services. Appropriate
				  documentation must accompany each request for payment. A final fiscal report
				  will be necessary within 30 days of the end of the contract period. If the
				  contract is renewed or extended or renegotiated, the final fiscal report may be
				  changed or suspended to accommodate the change in contract
				  conditions.
(j) Bonding. The bond
				  required of a grantee, as a condition of its contract, may be dispensed with at
				  the discretion of the commissioner.
(k) Reports. A narrative report of grantee's
				  activities under this contract will be due each quarter as a condition of the
				  next advance payment, after the first quarter. A final narrative report will be
				  required within 30 days of the end of the project, subject to the same
				  conditions as those of the final fiscal report above.
(l) Review. The grantee's performance in all
				  areas mentioned above, in addition to the crime prevention activities
				  contracted for, will be reviewed periodically by the Division of Criminal
				  Justice Services. Such review will take the form of site visits, records
				  inspection, correspondence, and telephone communication, or other methods
				  deemed necessary by the division to ascertain the quality and quantity of
				  grantee activities according to its contract.
(m) Disposition of applications. The Division
				  of Criminal Justice Services reserves the right to reject applications, deny
				  awards or defer applications for future consideration based on insufficient
				  information in the application, lack of accompanying documentation,
				  inappropriateness of project proposed for the problem being addressed,
				  inappropriateness of project proposed under the intent of this act, lateness of
				  arrival, or an organizational history of unsuccessful projects of a similar
				  nature.
(n) Funds awarded under
				  this act to an applicant who does not execute a contract in implementation of
				  the awarded project within one year of the award date may be revoked and
				  reallocated to another applicant at the discretion of the
				  commissioner.