Oklahoma Administrative Code › Title 310 - Oklahoma State Department of Health › Chapter 675 - Nursing and Specialized Facilities › Subchapter 7 - Administration › Section 310:675-7-5.1 - Reports to state and federal agencies

Current through Vol. 41, No. 20, July 1, 2024
(a)
Timeline for reporting.
All
				reports to the Department shall be made within twenty-four (24) hours of the
				reportable incident unless otherwise noted. A follow-up report of the incident
				shall be submitted to the Department within five (5) Department business days
				after the incident. The final report shall be filed with the Department within
				ten (10) Department business days after the incident.
(b)
Reporting abuse, neglect or
				misappropriation.
The facility shall report to the Department
				allegations and incidents of
resident abuse, neglect or
				misappropriation of residents' property
[63 O.S. §
									1-1939(A)(1)(e)
				]. This requirement does not supersede reporting requirements in Title 43A of
				the Oklahoma Statutes (relating to the Protective Services for the Elderly and
				for Incapacitated Adults Act).
(c)
Reporting to licensing boards.
The facility shall also report
				allegations and incidents of resident abuse, neglect, or misappropriation of
				residents' property by licensed personnel to the appropriate licensing board.
(d)
Reporting communicable
				diseases.
The facility shall report
communicable
				diseases
[63 O.S. § 1-1939(A)(1)(a) ] and injuries as specified
				by the Department in OAC 310:515 (relating to communicable disease and injury
				reporting).
(e)
Reporting
				certain deaths.
The facility shall report
deaths by unusual
				occurrence, such as accidental deaths or deaths other than by natural causes,
				and deaths that may be attributed to a medical device,
[63 O.S. §
									1-1939(A)(1)(b)
				] according to applicable state and federal laws. The facility shall also
				report such deaths to the Department.
(f)
Reporting missing residents.
The facility shall report
missing residents
to the Department
				after a search of the facility and facility grounds and a determination by the
				facility that the resident is missing.
In addition, the facility shall
				make a report to local law enforcement agencies within two (2) hours if the
				resident is still missing
[63 O.S. §
									1-1939(A)(1)(c)
				].
(g)
Reporting criminal
				acts.
The facility shall report
situations arising where a
				criminal intent is suspected. Such situations shall also be reported to local
				law enforcement
[63 O.S. §
									1-1939(A)(1)(d)
				]. Where physical harm has occurred to a resident as a result of a suspected
				criminal act, a report shall immediately be made to the municipal police
				department or to the sheriff's office in the county in which the harm occurred.
				A facility that is not clear whether the incident should be reported to local
				law enforcement should consult with local law enforcement.
(h)
Reporting utility failures.
The facility shall report to the Department utility failures of more than eight
				(8) hours.
(i)
Reporting
				certain injuries.
The facility shall report to the Department incidents
				that result in: fractures, injury requiring treatment at a hospital, a
				physician's diagnosis of closed head injury or concussion, or head injuries
				that require more than first aid .
(j)
Reporting storm damage.
The
				facility shall report to the Department storm damage resulting in relocation of
				a resident from a currently assigned room.
(k)
Reporting fires.
The
				facility shall report to the Department all accidental fires and fires not
				planned or supervised by facility staff occurring on the licensed real
				estate.
(l)
Reports made
				following local emergency response.
In lieu of making incident reports
				during an emergency response to a natural or man-made disaster, the facility
				may coordinate its communications, status reports and assistance requests
				through the local emergency response coordinator, and file a final report with
				the Department within ten (10) days after conclusion of the emergency
				response.
(m)
Reporting nurse
				aides.
The facility shall report to the Department allegations and
				incidents of abuse, neglect, or misappropriation of resident property by a
				nurse aide by submitting a completed Nurse Aide Abuse, Neglect,
				Misappropriation of Resident Property Form (ODH Form 718), which requires the
				following:
(1) facility name, address, and
				telephone;
(2) facility
				type;
(3) date;
(4) reporting party name or administrator
				name;
(5) employee name and
				address;
(6) employee certification
				number;
(7) employee social
				security number;
(8) employee
				telephone number;
(9) termination
				action and date;
(10) other contact
				person name and address; and
(11)
				facts of abuse, neglect, or misappropriation of resident property.