North Carolina Administrative Code › Title 07 - Natural and Cultural Resources › Chapter 04 - ARCHIVES AND HISTORY › Subchapter M - DIVISION OF ARCHIVES AND RECORDS › Section .0100 - STATE ARCHIVES OF NORTH CAROLINA: USE AND SERVICES › Section 04M .0105 - PUBLIC RESEARCH FACILITIES

Current through Register Vol. 39, No. 2, July 15, 2024
Rules governing researchers' use of the Division of Archives and
					 Records public research facilities are as follows:
(1) Brief cases, attache cases, bags, coats, or
				  other bulky clothing, notebooks, envelopes, pad folders, privately owned books,
				  maps, and old manuscripts shall not be taken into the research facilities. Lockers
				  and coat racks are provided outside the research facilities for such
				  items.
(2) Access to the archival
				  collections shall only be by presentation of current photo identification, providing
				  accurate name and address.
(3)
				  Researchers shall request archival records by completing the call slips or records
				  request form provided by each facility. Information required to request records
				  includes researcher's name, date, and citation or records to be requested.
(4) The research facility in Raleigh shall issue
				  researchers identification cards to be used when requesting archival records. To
				  receive records in Raleigh, the identification card shall be surrendered to a member
				  of the research facility staff. Upon leaving the research facility in Raleigh, the
				  researcher shall surrender his or her identification card to a member of the
				  research facility staff.
(5) A
				  researcher may request more than one box or volume of records. However, a researcher
				  may access only one box of loose records or up to three volumes of records at any
				  one time. When use of the box or volumes is completed, the researcher shall return
				  the records prior to obtaining another box or other volumes of records.
(6) Staff shall examine any materials the
				  researcher brings into or removes from the research facilities.
(7) Researchers shall exercise care in handling
				  records, manuscripts, books, or other materials. In particular, researchers shall
				  observe the following:
(a) Manuscripts shall not be
				  marked or otherwise altered or defaced.
(b) Pens, highlighters, and other writing
				  instruments that create permanent marks shall not be permitted in research
				  facilities.
(c) No items shall be used
				  as "pointers" when reading original records.
(d) Tape and other office supplies, such as
				  correction fluid and gum erasers, shall not be permitted in the research facilities.
				  Pencils shall be used with great care to ensure no marks or other damages are made
				  to the materials.
(e) Researchers shall
				  not return books or other materials to research facility shelves; these shall be
				  replaced by a staff member.
(f) All
				  manuscripts, volumes, and reference books from the research facility shelves shall
				  be placed on the tables or reading stands provided in the research facility; they
				  shall not be held in the lap or propped against the edge of a table.
(g) Only one folder of loose papers from a box of
				  loose papers shall be opened at one time in order to avoid mixing of records or
				  folders.
(h) Papers shall not be
				  rearranged under any circumstances. If a researcher thinks something is out of
				  order, he or she shall notify a staff member.
(i) Records from the stacks and reference
				  materials from the research facility shall not be permitted in the microfilm reading
				  room.