reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 7 - Proficiency Testing › Section 252:301-7-17 - Supplemental studies

Current through Vol. 41, No. 20, July 1, 2024
A laboratory may elect to participate in PT studies more
				  frequently than required by the semiannual schedule. Additional studies are not
				  distinguished from the routinely scheduled studies. They are counted and scored
				  the same way and must be at least seven (7) calendar days
				  apart.
Added at 25 Ok Reg 2247,
				  eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 7 - Proficiency Testing › Section 252:301-7-18 - Corrective action

Current through Vol. 41, No. 20, July 1, 2024
When a laboratory fails a study, in part or in whole, it
				  shall determine the cause for the failure and take any necessary corrective
				  action. The laboratory shall then document both the investigation and the
				  action(s) in a corrective action report (CAP). The CAP shall be submitted to
				  the DEQ within forty-five (45) days of PT study report
				  issuance.
Added at 25 Ok Reg 2247,
				  eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-1 - Quality Assurance/Quality Control (QA/QC) Plan Required

Current through Vol. 41, No. 20, July 1, 2024
Every accredited laboratory shall maintain a written QA
					 plan and implement it into a QA/QC program to ensure that all routinely
					 generated analytical data are scientifically valid and defensible and are of
					 known and acceptable precision and accuracy.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-2 - Format

Current through Vol. 41, No. 20, July 1, 2024
(a) The QA plan shall list the following on
				  the title page:
(1) a document
				  title;
(2) the laboratory's full
				  name and address;
(3) the names,
				  addresses and telephone numbers of all individuals responsible for the
				  laboratory;
(4) the name of the
				  quality manager (however titled);
(5) the identification of all major
				  organizational units which are to be covered by this QA plan; and
(6) the effective date of the
				  version.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-3 - Management information required in QA plan

Current through Vol. 41, No. 20, July 1, 2024
The QA plan and related quality documentation shall state
					 the laboratory's policies established in order to meet the requirements of this
					 rule. The QA plan and related quality documentation shall also contain:
(1) a quality policy statement, including
				  objectives and commitments, by top management;
(2) the organization and management structure
				  of the laboratory, its place in any parent organization and relevant
				  organizational charts;
(3) the
				  relationship between management, technical operations, support services and the
				  quality system;
(4) job
				  descriptions of key staff and reference to the job descriptions of other
				  staff;
(5) identification of the
				  laboratory's approved signatories; at a minimum, the title page of the QA plan
				  must have the signed and dated concurrence, (with appropriate titles) of all
				  responsible parties including the quality manager(s), technical director(s),
				  and the agent who is in charge of all laboratory activities such as the
				  laboratory director or laboratory manager; and
(6) the laboratory management arrangements
				  for exceptional departures from documented policies and procedures or from
				  standard specifications.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-4 - Procedures required for QA Plan

Current through Vol. 41, No. 20, July 1, 2024
The QA plan shall address supporting procedures including
					 technical procedures and shall outline the structure of the documentation used
					 in the quality system, including but not limited to the following:
(1) ensuring that all records required are
				  retained
(2) control and
				  maintenance of documentation through a document control system which ensures
				  that all standard operating procedures (SOPs), manuals, or documents clearly
				  indicate the time period during which the procedure or document was in
				  force;
(3) achieving traceability
				  of measurements;
(4) handling
				  submitted samples;
(5) feedback and
				  corrective action whenever testing discrepancies are detected or departures
				  from documented policies and procedures occur;
(6) dealing with complaints;
(7) protecting confidentiality (including
				  national security concerns) and proprietary rights;
(8) audits and data review; and
(9) establishing that personnel are
				  adequately experienced in the duties they are expected to carry out and are
				  receiving any needed training.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-5 - References included in QA Plan

Current through Vol. 41, No. 20, July 1, 2024
The QA plan shall make reference to the following:
(1) the calibration and/or verification test
				  procedures used;
(2) the major
				  equipment and reference measurement standards used as well as the facilities
				  and services used by the laboratory in conducting tests;
(3) procedures for calibration, verification
				  and maintenance of equipment;
(4)
				  verification practices which may include inter-laboratory comparisons,
				  proficiency testing programs, use of reference materials and internal quality
				  control schemes; and
(5) procedures
				  for reporting analytical results.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 1 - QUALITY ASSURANCE/QUALITY CONTROL GENERAL CRITERIA › Section 252:301-9-6 - Additional items included in QA Plan

Current through Vol. 41, No. 20, July 1, 2024
The QA plan shall also include the following:
(1) a list of all test methods under which
				  the laboratory performs its accredited testing;
(2) mechanisms for ensuring that the
				  laboratory reviews all new work to ensure that it has the appropriate
				  facilities and resources before commencing such work.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-31 - General

Current through Vol. 41, No. 20, July 1, 2024
(a) The laboratory shall use appropriate
				  methods and procedures for all environmental tests and/or calibrations within
				  its scope. These include sampling, handling, transport, storage and preparation
				  of samples, and, where appropriate, an estimation of the measurement
				  uncertainty as well as statistical techniques for analysis of environmental
				  test and/or calibration data.
(b)
				  The laboratory shall have instructions on the use and operation of all relevant
				  equipment, and on the handling and preparation of samples where the absence of
				  such instructions could jeopardize the results of environmental tests and/or
				  calibrations. All instructions, standards, manuals and reference data relevant
				  to the work of the laboratory shall be kept up to date and shall be made
				  readily available to personnel. Deviation from environmental test and
				  calibration methods shall occur only if the deviation has been documented,
				  technically justified, authorized, and accepted by the client.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-32 - Standard Operating Procedures (SOPs)

Current through Vol. 41, No. 20, July 1, 2024
(a) Laboratories shall maintain Standard
				  Operating Procedures (SOPs) that accurately reflect all phases of current
				  laboratory activities such as assessing data integrity, corrective actions,
				  handling customer complaints, and all test methods.
(b) SOPs may be equipment manuals provided by
				  the manufacturer or internally written documents. Test methods may be copies of
				  published methods as long as any changes or selected options in the methods are
				  documented and included in the methods manual.
(c) Copies of all SOPs shall be accessible to
				  all personnel.
(d) SOPs shall be
				  well organized and shall clearly indicate the effective date of the document,
				  the revision number and the signature(s) of the approving authority.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-33 - Laboratory method manual(s)

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  laboratory shall have and maintain an in-house methods manual(s) for each
				  accredited analyte or test method.
(b) This manual may consist of copies of
				  published or referenced test methods or SOPs that have been written by the
				  laboratory. In cases where modifications to the published method have been made
				  by the laboratory or where the referenced test method is ambiguous or provides
				  insufficient detail, these changes or clarifications shall be clearly
				  described.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-34 - Test method(s)

Current through Vol. 41, No. 20, July 1, 2024
Each test method shall include or reference the following,
					 where applicable:
(1) Identification
				  of the test method;
(2) Applicable
				  matrix or matrices;
(3) Detection
				  limit;
(4) Scope and application,
				  including components to be analyzed;
(5) Summary of the test method;
(6) Definitions;
(7) Interferences;
(8) Safety;
(9) Equipment and supplies;
(10) Reagents and standards;
(11) Sample collection, preservation,
				  shipment and storage;
(12) Quality
				  control;
(13) Calibration and
				  standardization;
(14)
				  Procedure;
(15)
				  Calculations;
(16) Method
				  performance;
(17) Pollution
				  prevention;
(18) Data assessment
				  and acceptance criteria for quality control measures;
(19) Corrective actions for out-of-control
				  data;
(20) Contingencies for
				  handling out-of-control or unacceptable data;
(21) Waste management;
(22) References; and
(23) Any tables, diagrams, flowcharts and
				  validation data.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-35 - Selection of methods

Current through Vol. 41, No. 20, July 1, 2024
The laboratory shall use methods for environmental testing
					 and/or calibration, including methods for sampling, which meet the needs of the
					 client and which are appropriate for the environmental tests and/or
					 calibrations it undertakes.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-36 - Sources of methods

Current through Vol. 41, No. 20, July 1, 2024
(a) Methods
				  published in international, regional or national standards shall preferably be
				  used. The laboratory shall ensure that it uses the latest valid edition of a
				  standard unless it is not appropriate or possible to do so. When necessary, the
				  standard shall be supplemented with additional details to ensure consistent
				  application.
(b) When the use of
				  specified methods for a sample analysis are mandated or requested, only those
				  methods shall be used.
(c) When the
				  client does not specify the method to be used or where methods are employed
				  that are not required, as in the Performance Based Measurement System approach,
				  the methods shall be fully documented and validated and be available to the
				  client and other recipients of the relevant reports. The laboratory shall
				  select appropriate methods that have been published either in international,
				  regional or national standards, or by reputable technical organizations, or in
				  relevant scientific texts or journals, or as specified by the manufacturer of
				  the equipment. Laboratory-developed methods or methods adopted by the
				  laboratory may also be used if they are appropriate for the intended use and if
				  they are validated. The client shall be informed as to the method
				  chosen.
(d) The laboratory shall
				  inform the client when the method proposed by the client is considered to be
				  inappropriate or out of date.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-37 - Methodology incorporated by reference

Current through Vol. 41, No. 20, July 1, 2024
The following EPA methods are hereby incorporated by
					 reference:
(1) "National Primary
				  Drinking Water Regulations", 40 CFR Part 141 , published July 1,
				  2021.
(2) "Test Methods for
				  Evaluating Solid Waste, Laboratory Manual Physical/Chemical Methods," SW-846
				  Manual, Third Edition as amended by Final Update I, II, IIA, IIB, III, IIIA,
				  IIIB, IV, VI, and VII. See further SW-846-ON-LINE.; and
(3) "Guidelines Establishing Test Procedures
				  for the Analysis of Pollutants 40 CFR Part 136 , effective July 19,
				  2021.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-38 - DEQ approved methodologies

Current through Vol. 41, No. 20, July 1, 2024
The following methods are specifically approved by the
					 DEQ:
(1) TNRCC Method 1005 Total
				  Petroleum Hydrocarbons (>nC6 to nC35)
(2) Oklahoma GRO
				  8020/8015(Modified)
(3) Oklahoma
				  DRO 8000/8100(Modified)
(4) ASTM
				  mussels
(5) On a case by case basis
				  as approved by DEQ
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 3 - STANDARD OPERATING PROCEDURES AND METHODS MANUAL › Section 252:301-9-39 - New rules apply

Current through Vol. 41, No. 20, July 1, 2024
As the Board promulgates new rules, accredited laboratories
					 shall incorporate those procedures for all accredited analytes upon the
					 effective date of the rule, July 1 of each year.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-51 - QA/QC program required

Current through Vol. 41, No. 20, July 1, 2024
Each accredited laboratory shall maintain a QA/QC program
					 to demonstrate the precision and accuracy of analyses. The program shall be in
					 place before accreditation is granted. For a minimum of five (5) years, each
					 laboratory shall maintain records of all analyte accredited analyses, including
					 but not limited to those necessary for a QA/QC program. Laboratories shall
					 perform individual quality control for every analyte for which the laboratory
					 is accredited or is applying for accreditation.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-52 - Drinking water accredited laboratories

Current through Vol. 41, No. 20, July 1, 2024
A laboratory accredited in drinking water classifications
					 shall conform to the requirements established by the EPA for laboratories which
					 analyze drinking water.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-53 - General water quality accredited laboratories

Current through Vol. 41, No. 20, July 1, 2024
QC requirements specified by approved methodologies shall
					 be practiced in the general water quality laboratory. The laboratory shall
					 establish control limits for all types of QC samples.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-54 - Inorganic chemistry

Current through Vol. 41, No. 20, July 1, 2024
If approved methodologies do not specify minimum
					 laboratory QA/QC requirements for inorganic chemistry, the following
					 frequencies shall apply:
(1) A minimum
				  of three concentrations of standards for daily calibration plus one continuing
				  calibration check standard after each ten samples tested. The lab should repeat
				  all samples tested after the last acceptable continuing calibration check if
				  the continuing calibration check standard is outside plus/minus 10%.
(2) One blank per twenty samples tested (or
				  batch).
(3) If applicable, one
				  spike per twenty samples tested or one per batch.
(4) One duplicate or spiked duplicate per
				  twenty samples tested or one per batch.
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-55 - Organics

Current through Vol. 41, No. 20, July 1, 2024
If approved methodologies do not specify minimum laboratory
					 QA/QC requirements for organic chemistry, the following frequencies shall
					 apply, provided that where possible, surrogates shall be used for all
					 samples:
(1) A minimum of three
				  concentrations of standards for daily calibration plus one continuing
				  calibration check standard after each ten samples tested inside established
				  control limits; if any analytes are outside the limits, repeat all samples
				  tested after the last acceptable continuing calibration check.
(2) One reagent blank (carried through
				  preparation) per twenty samples tested (or per batch).
(3) One matrix spike per twenty samples
				  tested (or per batch).
(4) One
				  matrix spike duplicate per twenty samples tested (or per batch).
Added at 25 Ok Reg
					 2247, eff 7-11-08
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-56 - QA/QC documentation

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Documentation shall be kept to insure quality control has been maintained and
				  that proper methodologies have been used for the preparation and analysis of
				  samples. All documentation shall be maintained and be readily available for
				  reference or inspection.
(b) The
				  following QC documentation shall be maintained in each laboratory.
(1)
Bench records.
Data
				  associated with analysis, date, time, analyst, method, amounts, calculations,
				  sample matrix, sample identification.
(2)
Calibration data.
Calibration curve or coefficient of the linear equation which describes the
				  calibration curve; concentration/response data (or relative response data) for
				  standards; percent recovery of an initial calibration check standard and the
				  date it was analytically determined; percent recovery of the continuing
				  calibration check standard; and laboratory sample identification of the samples
				  run with this curve.
(3)
Extraction/digestion records.
Date, analyst, type of extraction or
				  digestion for each sample, and laboratory sample identification.
(4)
Surrogate records.
Amount of
				  surrogate spiked, percent recovery of each surrogate, date, analyst, and
				  laboratory sample identification.
(5)
Maintenance logs.
By
				  instrument, dates and description of repairs, preventive maintenance,
				  malfunctions, and other actions or events affecting instrument
				  performance.
(6)
QC
				  charts.
Quality control procedures for monitoring the validity of the
				  environmental testing. The resulting data shall be recorded in such a way that
				  trends are detectable, and statistical techniques shall be applied to the
				  reviewing of the results. All laboratories shall have detailed written
				  protocols in place for positive and negative controls, variability,
				  repeatability, and accuracy of the methods.
(7)
Sample login.
Procedures
				  plan for sample login, unique sample identification, date, time, source of
				  sample (including name, location and sample matrix), preservative used,
				  analysis required, name of collectors and any pertinent field data.
(8)
Spike/duplicate/spike-duplicate
				  data.
Date, analyst, laboratory sample number, amount spiked, percent
				  recovery, percent of difference, and makeup and concentration in the spiking
				  solution.
(9)
Temperature
				  logs.
By oven, incubator, freezer, and or refrigerator, daily (during
				  periods of use) temperature readings and any temperature excursions with
				  corrective action recorded.
(10)
Weight logs.
By balance, checked with the appropriate range of
				  class S weights weekly (during periods of use) before use and results recorded.
				  Each balance serviced and calibrated at least once per year by an accredited
				  technician.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 301 - Laboratory Accreditation › Subchapter 9 - Quality Assurance/Quality Control › Part 5 - QA/QC PROGRAM REQUIREMENTS › Section 252:301-9-57 - Support equipment

Current through Vol. 41, No. 20, July 1, 2024
All support equipment shall be calibrated or verified at
					 least annually, using a recognized National Metrology Institute, such as NIST,
					 traceable references when available, bracketing the range of use. The results
					 of such calibration or verification shall be within the specifications required
					 of the application for which this equipment is used or the equipment shall be
					 removed from service and tagged as such until repaired.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 1 - General Provisions › Section 252:302-1-1 - Purpose, basis, authority, applicability

Current through Vol. 41, No. 20, July 1, 2024
(a) The rules in this Chapter provide
				standards for accreditation of privately and publicly owned laboratories for
				performance of analyses of wastewater. This Chapter was promulgated and adopted
				pursuant to the Oklahoma Environmental Quality Code (Code), 27A O.S. §
				2-4-101
et seq.
, and shall apply to laboratories accredited or
				applying to be accredited by the Department of Environmental Quality as a field
				laboratory.
(b) As the Board
				promulgates new rules, accredited laboratories shall incorporate those
				procedures for all accredited analytes upon the effective date of the rule,
				July 1 of each year.
(c) The
				implementation date of this Chapter is January 1, 2013.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 1 - General Provisions › Section 252:302-1-2 - Field laboratory category

Current through Vol. 41, No. 20, July 1, 2024
A laboratory may be accredited in the category of field
				  laboratory. A field laboratory is a small laboratory which does not want to
				  participate in The NELAC Institute accreditation standards and is limited to
				  analysis for pH, residual chlorine (total residual chlorine, free chlorine,
				  total oxidants or free oxidants), turbidity, conductivity, temperature and
				  dissolved oxygen.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 1 - General Provisions › Section 252:302-1-3 - Terms

Current through Vol. 41, No. 20, July 1, 2024
Terms used in this Chapter shall have the meanings given to
				  them in this Subchapter or the Oklahoma Environmental Quality Code. Any
				  technical term not defined thereby shall be defined by its generally accepted
				  scientific meaning or its standard dictionary meaning.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 1 - General Provisions › Section 252:302-1-5 - Fees

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicable fees.
The
				following fees apply:
(1) Initial
				accreditation - $350.00
(2) Renewal
				accreditation - $350.00
(3) Interim
				accreditation - $200.00
(4) Renewal
				late fee - $100.00
(5)
				Accreditation amendment - $70.00
(6) On-site evaluation (initial) -
				$1,000.00
(7) On-site evaluation
				(renewal) - $500.00 annually
(8)
				On-site evaluation (interim) - $1,000.00
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-1 - Accreditation

Current through Vol. 41, No. 20, July 1, 2024
A laboratory may apply at any time for initial, interim or
					 renewal accreditation. A laboratory applying for interim accreditation shall
					 meet the same requirements as a laboratory applying for initial
					 accreditation.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-2 - Application required

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
A laboratory shall submit one copy of an application for
				  accreditation to the DEQ. Application forms are available on the DEQ's website.
				  Applications shall be accurately completed, signed and submitted to the DEQ
				  electronically or by mail, with all required attachments.
(b)
Application fees.
Fees shall
				  be submitted to the DEQ at the same time that applications are submitted.
				  Applications shall not be considered until fees are received.
(c)
Signature and verification.
An application shall be signed by the sole proprietor of an individually owned
				  laboratory, the controlling or managing partner or partners of a laboratory
				  held by a partnership, the authorized agent of a corporate owned laboratory, or
				  the principal executive officer or ranking elected official of a municipality
				  or other local government entity which owns or operates the applicant
				  laboratory. The signer shall verify in the application that it was prepared
				  under his direction or supervision and that the information it contains is, to
				  the best of his knowledge, true, accurate and complete.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-3 - Contact information

Current through Vol. 41, No. 20, July 1, 2024
In addition to other information required by this Chapter,
					 an application shall contain the following information:
(1) The name, mailing address, street
				  address, telephone numbers, e-mail address and telefax number (if any) of the
				  applicant.
(2) The signature,
				  typewritten name, mailing address, telephone numbers, e-mail address and
				  telefax number (if any) of the authorized representative of the
				  owner.
(3) The name, mailing
				  address, street address, telephones, e-mail address and telefax number (if any)
				  of the applicant laboratory's authorized technical representative.
(4) The location(s) (address or legal
				  description) of the laboratory, including county and driving directions and
				  latitude/longitude.
(5)
				  Identification as a field laboratory.
(6) The name and address of any owner,
				  stockholder, or officer of the applicant laboratory or any person who receives
				  compensation from the applicant laboratory, who has been or currently is an
				  owner, stockholder, or officer of, or who has received compensation from, any
				  laboratory whose accreditation application has been previously denied or whose
				  accreditation has been previously suspended or revoked in part or in whole by
				  the DEQ.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-4 - Operational information

Current through Vol. 41, No. 20, July 1, 2024
The application shall address the following operational
					 issues:
(1) A listing of equipment to
				  be used for sample analysis, storage and reporting.
(2) A description of the methods, equipment
				  and instruments used by the applicant laboratory for specific analytes which
				  may be in the form of an SOP manual when required.
(3) A written laboratory QA plan which
				  includes but is not limited to:
(A) A listing
				  of laboratory personnel, including the laboratory supervisor, which gives the
				  academic training, experience and analytical and supervisory responsibilities;
				  and
(B) A narrative description of
				  the methods used for sample receipt, storage and disposal.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-5 - Reasons to deny an initial application

Current through Vol. 41, No. 20, July 1, 2024
(a) An intial application for accreditation
				  shall be denied in the following circumstances:
(1) Failure to submit a completed
				  application;
(2) Failure to pay
				  required fees;
(3) Failure of
				  laboratory staff to meet the personnel qualifications of education, training
				  and experience;
(4) Failure to
				  successfully analyze and report proficiency testing samples;
(5) Failure to respond to an assessment
				  report from the on-site assessment with a corrective action report within the
				  30 calendar days after receipt of the assessment report;
(6) Failure to implement the corrective
				  actions detailed in the corrective action report within the specified time
				  frame as approved by the primary accreditation body;
(7) Failure to implement a quality assurance
				  plan;
(8) Failure to pass required
				  on-site assessment(s);
(9)
				  Misrepresentation of any fact pertinent to receiving or maintaining
				  accreditation; or
(10) Denial of
				  entry during normal business hours for an on-site assessment.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 1 - APPLICATION › Section 252:302-3-6 - Renewals

Current through Vol. 41, No. 20, July 1, 2024
(a)
Annual renewal required.
A
				  laboratory must apply to renew accreditation annually. Renewal applications are
				  available on the DEQ's website. Renewal applications shall be accurately
				  completed, signed and submitted to the DEQ electronically on or before June 15
				  of each year.
(b)
Laboratory
				  responsibility.
Each laboratory is responsible for renewing its
				  accreditation by the annual renewal date. Failure to receive a renewal
				  notification and invoice does not exempt laboratories from meeting the renewal
				  deadline.
(c)
DEQ invoice
				  date.
By April 15 of each year, the DEQ shall mail invoices to each
				  accredited laboratory.
(d)
Deadline.
All applicable fees shall be submitted to the DEQ by
				  4:30 p.m. on or before June 15 or postmarked on or before that date. Any
				  renewal application which is not received electronically by the DEQ on or
				  before June 15 shall be considered only if the electronic application form,
				  renewal fee and a late fee are submitted on or before July 15 . Applications
				  and fees received or postmarked after July 15 will be returned and
				  accreditation shall not be renewed. PTs received later than 4:30 p.m. on July
				  15 of each year will not be considered for accreditation renewal.
(e)
Specified dates.
If any date
				  specified in this section falls on a weekend or holiday, the date of the
				  following working day shall be the effective date.
(f)
Failure to renew.
To become
				  accredited again, a laboratory that failed to renew its accreditation in a
				  timely manner must apply for initial accreditation as a new
				  laboratory.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 3 - CONDITIONS OF ACCREDITATION › Section 252:302-3-21 - Conditions applicable to all accreditations

Current through Vol. 41, No. 20, July 1, 2024
The following conditions shall apply to all existing
					 accreditations and shall be incorporated expressly or by reference into all
					 accreditations issued or renewed after the effective date of this
					 Chapter.
(1)
Proper operation
				  and maintenance.
The Laboratory shall at all times properly operate and
				  maintain all facilities and equipment installed or used by the Laboratory to
				  achieve compliance with the laboratory accreditation requirements of the Code,
				  rules of the Board as they relate to laboratory accreditation, and the
				  provisions and conditions of this Accreditation. Proper operation and
				  maintenance includes effective performance of operations and adequate funding,
				  operator staffing and training, and the provision of appropriate
				  sample-handling equipment. All operational practices and procedures used at
				  this site shall conform to the best possible public health and safety
				  practices.
(2)
Duty to
				  mitigate.
The Laboratory shall take all reasonable steps to minimize or
				  correct any adverse impact on the environment and the public health resulting
				  from noncompliance with this Accreditation and to minimize or correct any
				  adverse impact on the environment arising from its analytical
				  activities.
(3)
Duty to
				  provide information.
The Laboratory shall furnish to the DEQ, within a
				  time specified, any information which the DEQ may request to determine:
(A) whether cause exists for amending,
				  suspending, or revoking this Accreditation;
(B) compliance with this Accreditation;
				  or
(C) whether an accreditation
				  should be issued or renewed.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 3 - CONDITIONS OF ACCREDITATION › Section 252:302-3-22 - Amendments to accreditations

Current through Vol. 41, No. 20, July 1, 2024
(a)
Changes to be reported.
Changes in laboratory name, ownership,
				  form of ownership, location, and other changes, including personnel and/or
				  equipment, which may significantly affect the performance of analyses for which
				  the laboratory was originally accredited shall be reported in writing to the
				  DEQ within 30 days of occurrence. If requested by owner, the DEQ may amend the
				  accreditation to reflect reported changes.
(b)
Amendment fee.
An amendment
				  fee shall be assessed in accordance with this Chapter.
(c)
Cause.
The DEQ may amend an
				  accreditation for cause, with notice to the affected accredited laboratory and
				  opportunity for hearing.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 3 - CONDITIONS OF ACCREDITATION › Section 252:302-3-23 - Self-reporting

Current through Vol. 41, No. 20, July 1, 2024
(a) An accredited laboratory shall promptly
				  submit correct facts or information to the DEQ and/or to the client when:
(1) it becomes aware that it failed to submit
				  a material fact or submitted incorrect information in an application or a
				  report to the DEQ or to a client for submission to the DEQ; or
(2) the DEQ becomes aware of same and
				  notifies the laboratory.
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 5 - GROUNDS TO SUSPEND OR REVOKE › Section 252:302-3-31 - Grounds to take enforcement action

Current through Vol. 41, No. 20, July 1, 2024
In addition to the grounds listed in 27A O.S.
					 §2-3-501
et seq
., § 2-4-305(A) and OAC
					 252:4-7-15, the DEQ may suspend,
					 revoke or refuse to renew in part or in whole the accreditation of any
					 laboratory for the following grounds:
(1) consistent and significant errors in
				  analyses, erroneous reporting or evidence of professional or technical
				  incompetence;
(2) misrepresentation
				  to others regarding the type and conditions of DEQ accreditation and the
				  reliance of others on such misrepresentation;
(3) failure to perform any of the following:
(A) to correct deficiencies, comply with a
				  Corrective Action Report, or take other action required by the DEQ pursuant to
				  these rules;
(B) to participate or
				  produce acceptable results in required proficiency testing;
(C) to cooperate with or allow on-site
				  laboratory evaluations, or access to records; or
(D) failure to notify or submit reports to
				  the DEQ as required by this Chapter
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 5 - GROUNDS TO SUSPEND OR REVOKE › Section 252:302-3-32 - Notice

Current through Vol. 41, No. 20, July 1, 2024
The DEQ may require an accredited field laboratory to give
					 written notice to its clients of the suspension or revocation of any part of
					 its accreditation.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 3 - Field Laboratory Accreditation Process › Part 5 - GROUNDS TO SUSPEND OR REVOKE › Section 252:302-3-33 - Individual proceedings

Current through Vol. 41, No. 20, July 1, 2024
Proceedings for accreditation revocation, suspension or
					 reinstatement shall be conducted in accordance with 27A O.S. § 2-3-501
et seq.,
and OAC 252:4, DEQ Rules of Practice and
					 Procedure.
Added at 28 Ok Reg
					 1201, eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-1 - Posting of accreditation

Current through Vol. 41, No. 20, July 1, 2024
A field laboratory shall maintain on file the list of
				  analytes for which it is accredited and shall provide a copy of the list upon
				  request.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-2 - Laboratory technician

Current through Vol. 41, No. 20, July 1, 2024
(a) All field
				laboratories shall have at least one on-site employee meeting the minimum
				requirements of this chapter.
(b)
				The laboratory technician shall have at least a high school diploma or
				equivalent, complete a method training program under an experienced analyst and
				have six months bench experience in the analysis of process samples.
(c) The laboratory technician shall have
				knowledge of the use of analytical equipment and support equipment used for the
				analysis of pH, chlorine residual, turbidity, conductivity, temperature and
				dissolved oxygen.
(d) Before
				analyzing compliance samples, the laboratory technician must demonstrate
				acceptable results on at least four (4) replicates of a known standard. These
				are analyzed as samples over a period of 3 to 5 days after analyzing all
				required calibration standards. Alternately, demonstrate satisfactory
				participation on a PT sample. The technician shall adhere to method required QC
				procedures specified for blanks, precision, accuracy, sensitivity, and
				specificity. The demonstration must be documented according to the laboratory's
				QA plan.
(e) Laboratory technicians
				must be under the supervision of a supervisor/consultant until the minimum
				requirements of this subsection are met.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-3 - Data produced while in training

Current through Vol. 41, No. 20, July 1, 2024
Data produced by laboratory technicians while in the process
				  of obtaining the required training or experience are acceptable only when
				  documented, reviewed and validated by a fully qualified laboratory
				  supervisor/consultant.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-4 - Laboratory supervisor/consultant

Current through Vol. 41, No. 20, July 1, 2024
The laboratory supervisor/consultant shall have earned at
				  least a bachelor's degree in chemistry or equivalent and two years experience
				  with environmental analyses using approved methodologies. The
				  supervisor/consultant shall have a working knowledge of QA principles and shall
				  be responsible to ensure that all laboratory personnel have demonstrated their
				  ability to satisfactorily perform the analyses to which they are assigned and
				  that all data reported by the laboratory meets the required QA and regulatory
				  criteria.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-5 - Facilities, equipment and supplies

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				equipment, reagents, glassware and supplies necessary for the proper
				performance of laboratory analyses shall be on hand or readily available on the
				premises for analytes certified or analytes listed in an application for
				accreditation.
(b) Reagents and
				standards shall not exceed their expiration dates.
(c) Equipment shall be in good working order
				and properly maintained and shall consist of, at a minimum, the apparatus and
				supplies for which the laboratory is accredited.
(d) Facilities shall have a sink with hot and
				cold running water, electricity, a source of distilled and/or deionized water,
				and other features/equipment necessary to properly perform approved EPA
				analytical methodologies.
(e)
				Facilities may be physically located apart in separate buildings if the sites
				are within one (1) mile of each other and under the same direct
				management.
Added at 28 Ok Reg 1201,
				  eff 7-1-11
Oklahoma Administrative Code › Title 252 - Department of Environmental Quality › Chapter 302 - Field Laboratory Accreditation › Subchapter 5 - General Operations › Section 252:302-5-6 - On-site evaluations

Current through Vol. 41, No. 20, July 1, 2024
(a) An on-site
				evaluation may be unannounced.
(b)
				During an evaluation the DEQ may require on-site analyses of proficiency test
				samples by laboratory personnel.
(c) Following the evaluation the DEQ will
				provide the laboratory with a copy of the evaluation report within 45 days of
				the on-site evaluation. The laboratory will be afforded 30 days from receipt of
				report in which to correct any listed deficiencies. The DEQ may require a
				laboratory to develop and implement a Corrective Action Report (CAR). The DEQ
				will provide an evaluation of the CAR within 45 days of receipt of same.
(d) Prior to granting initial
				accreditation to a laboratory, DEQ will perform an on-site evaluation of the
				laboratory.
(e) Prior to granting a
				laboratory an accreditation for an additional analyte, DEQ may perform an
				on-site evaluation of the laboratory.
(f) DEQ may conduct routine on-site
				evaluation of a laboratory every other year to ensure compliance with the
				conditions of this Chapter, or upon receipt of complaint.
Added at 28 Ok Reg 1201,
				  eff 7-1-11