Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-4 - University Policies › Section 3342-4-10.102 - Operational procedures and regulations regarding solicitation and sales in the Kent student center and Risman plaza

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Student
			 organizations and university departments are required to display a university
			 solicitation and sales permit.
(B)
								Scope. These
			 procedures shall apply to university employees such as administration, faculty,
			 staff and graduate assistants sponsored by their respective departments and
			 registered student organizations as noted.
A member of the sponsoring organization or university department must be
				present at the sale and/or solicitation site at all times. Members of student
				organizations and university departments directing or participating in the sale
				must be currently registered for classes or be employed by the
				university.
(C)
								Procedures.
(1)
									All sales and solicitation must be conducted from
			 behind a reserved table or display.
(2)
									Registration.
			 During the registration process with the office of campus life, the student
			 organization or university department will:
(a)
										File for a
			 university solicitation and sales permit.
(b)
										Present the
			 office of campus life with a copy of a state of Ohio vendor's license when
			 outside vendors are involved in directing or participating in the
			 sale.
(c)
										Make arrangements to obtain a space with the scheduling
			 office.
(d)
										Obtain a sales and solicitation and joint venture
			 agreement permit for use with the vendor and general instruction in its
			 use.
(3)
									Outside vendor. Student organizations and university
			 departments engaging the services of an outside vendor will be required
			 to:
(a)
										Make
			 arrangements with the vendor for a one hundred dollar per day facility rental
			 fee and a minimum one hundred dollar per day sponsorship fee to the
			 organization or department, in advance of scheduling a space on campus for the
			 vendor. These fees must be submitted at the time of scheduling.
(b)
										All outside
			 vendors will be assessed one hundred dollars per table per day set up charge.
			 In addition:
(i)
											The solicitor or vendor will remit the total due for
			 the duration of the solicitation or sale before the sale begins the first
			 day.
(ii)
											Only cash or money order will be accepted for
			 payment.
(iii)
											Payment will be made to the designated Kent student
			 center account clerk located in the first floor student center office. In the
			 account clerk's absence payment will be made to the student center
			 representative appointed by the Kent student center director's assistant for
			 financial affairs. Information as to who is collecting fees can be obtained
			 from the Kent student center receptionist.
(iv)
											The fee is
			 nonrefundable, unless the university cannot deliver its
			 services.
(v)
											A receipt will be issued to the vendor. This receipt
			 will stand as proof to the Kent student center operations department that the
			 vendor has complied with, and is knowledgeable of, paragraph (I) of this rule.
			 Provided all other procedural stipulations are met and understood by the
			 vendor, the sale or solicitation can proceed.
(c)
										All outside
			 vendors are required to obtain and display a state of Ohio vendor's license in
			 addition to the university's solicitation and sales permit.