New York Codes, Rules and Regulations › Title 22 - JUDICIARY › Subtitle A - JUDICIAL ADMINISTRATION › Chapter I - Standards and Administrative Policies › Subchapter A - Rules Of The Chief Judge › Part 34 - Guidelines For New York State Court Facilities › Section 34.1 - Maintenance and operation standards for court facilities

Current
					 through Register Vol. 46, No. 28, July 10, 2024
(a) The Chief Administrator of the Courts
					 shall require from each political subdivision seeking reimbursement of (1)
					 maintenance and operations costs pursuant to section
					 54-j
					 (2) of the State Finance Law or (2) workfare
					 administration and supervision expenses pursuant to section 54-j(2-a) of such
					 law a certification that such political subdivision is in compliance with the
					 maintenance and operation standards set forth below. Failure to comply with
					 such standards may result in the loss of reimbursement for maintenance and
					 operation costs. The Chief Administrator also shall require from each political
					 subdivision seeking reimbursement of workfare administration and supervision
					 expenses (1) a certification that it has complied with the provisions of
					 section
					 54-j
					 (2-a)(d) of the State Finance Law and (2)
					 itemizations of its workfare administration and supervision expenses for the
					 12-month period concluding September 30, 1994, and for the period for which
					 reimbursement is sought.
(b) A
					 political subdivision may request exemption from one or more of the cleaning
					 frequency schedules or maintenance routines of the maintenance and operation
					 standards. Such request shall be made in writing to the Chief Administrator and
					 may be granted for good cause shown. Exemptions shall be granted for a period
					 of up to two years and may be renewed, upon written request, in the discretion
					 of the Chief Administrator.
(c)
					 Definitions. For the purpose of this Part, the terms below have the following
					 meanings:
(1) Operation consists of those
					 day-to-day services and activities which are necessary to keep the physical
					 plant open and in a usable condition.
(2) Maintenance includes those services,
					 activities and procedures which are concerned with preserving, protecting and
					 keeping buildings, grounds and equipment in a satisfactory state of repair.
					 Included in these activities are some repairs, replacements, renovations and
					 adjustments. Existing court facilities and those which are currently being
					 constructed will require adequate maintenance if they are to function
					 satisfactorily.
(3) Preventive
					 maintenance is a planned schedule for accomplishing required maintenance
					 operations as categorized by the following needs:
(4) Recurring - tasks and jobs which should
					 be performed one or more times each year and should be on a scheduled basis,
					 e.g., floor and furniture care, some types of lawn and grounds maintenance and
					 specialized care of mechanical and heating equipment.
(5) Periodic - tasks and jobs which may need
					 attention less frequently than recurring maintenance. Generally they include
					 repair and renovation items which follow cycles of from three to five years,
					 such as roof repair; repair of window shades, blinds and drapes; weather
					 proofing windows, doors and walls and repairing heating plants.
(6) Replacement - occurs when circumstances
					 create a need for certain types of maintenance at inopportune times, i.e.,
					 plumbing leaks.
(7) Repair -
					 improvement tasks that restore broken items by replacing parts or by
					 mending.
(8) Leased space - space
					 which is rented in a privately owned building for use by the court or a court
					 agency.
(9) Utilities - services
					 such as water, sewer, gas and electricity which are required to operate a
					 building.
(10) Hard and resilient
					 flooring - all hard flooring such as concrete, ceramic, terrazzo, brick and
					 marble requires stripping and sealing. All resilient flooring such as vinyl
					 asbestos tile, linoleum, etc., requires several coats of floor
					 finish.
(11) High cleaning - space
					 throughout the facility 70 inches or more from the floor. Includes but is not
					 limited to walls, ceiling area adjacent to ventilating and air conditioning
					 outlets, transoms, clocks, moldings around ceilings, tops of partitions,
					 overhead pipes, pictures, plaques, wall or ceiling diffusers, file cases,
					 bookcases, lockers, etc.
(12)
					 Landscape and grounds maintenance - includes: mowing lawns, power raking,
					 trimming of and around trees, shrubs, fences, monuments, flag poles, walls,
					 etc., fertilizing, mulching, watering, raking leaves, weed, pest and disease
					 control.
(13) Pest control - is
					 defined as those measures which are necessary to suppress the population of
					 arachnids, crawling and flying insects, rats, mice and/or any other species
					 which become a pest within or around the facilities covered by this
					 solicitation/contract.
(14)
					 Facilities management - the total operational responsibility for a facility or
					 group of facilities that includes but is not limited to: maintenance and
					 operations of systems, cleaning, landscape maintenance, trash/debris removal,
					 pest control, and structural and maintenance repairs.
(15) Workfare administration and supervision
					 expenses include (i) the salary and fringe benefit costs to a political
					 subdivision for each person it employs whose duties constitute the supervision
					 of persons who clean and maintain court facilities pursuant to a workfare
					 program provided through the Department of Social Services; and (ii) any other
					 reasonable and necessary administrative costs for the implementation of such a
					 workfare program that may be incurred by a bureau, division or department of a
					 political subdivision that is directly responsible for the maintenance and
					 operation of court facilities.