Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-47 - Title IV-E Foster Care Maintenance › Section 5101:2-47-09 - Case record requirements for Title IV-E foster care maintenance (FCM)

Current through all regulations passed and filed through July 1, 2024
(A) Each Title IV-E
			 agency shall 
								make available upon request
			 documentation which supports the Title IV-E agency's actions in the entire
			 process of determining a child's eligibility for FCM.
(B) Each child's FCM eligibility
			 documentation must include, but is not limited to:
(1) A completed JFS 01452 "Title IV-E Foster
			 Care Maintenance Application for Initial Eligibility"
			  prior to 2010 or a copy of
			 the eligibility determination in the statewide automated child welfare
			 information system (SACWIS).
(2)
			 For court-ordered removals, a copy of all court orders including, but not
			 limited to:
(a) The complaint, petition,
			 probation violation or motion filed for the purpose of removing a
			 child.
(b) The removal order, "Ex
			 Parte," warrant or pick-up order which led to the child's removal from a
			 specified relative and placed into detention or substitute care. The order must
			 contain a judicial determination to the effect that continuation in the home of
			 a specified relative would be contrary to the welfare of the child.
(c) The initial court order of custody or
			 commitment giving the Title IV-E agency legal responsibility for the care and
			 placement.
(d) The adjudication
			 order.
(e) The court order
			 containing the reasonable efforts to prevent the removal as required in rule
			 5101:2-47-22
			 of the Administrative Code.
(f) The
			 dispositional order.
(g) The court
			 orders containing the court's determination of reasonable efforts to finalize
			 the permanency plan as required in rule
			 5101:2-47-22
			 of the Administrative Code.
(3) If the child entered custody as a result
			 of a JFS 01645 "Agreement for Temporary Custody of a Child"
			  a copy of the JFS 01645 and a
			 copy of any court approved JFS 01645 thirty day extensions evidencing the
			 court's determination that placement is in the best interest of the child, as
			 applicable.
(4) If the child
			 entered custody as a result of a JFS 01666 "Permanent Surrender of Child"
			  a copy of the JFS 01666 and
			 a copy of the court order received within one hundred eighty days from the date
			 of placement evidencing the court's determination that placement is in the best
			 interest of the child and that reasonable efforts were made, as
			 applicable.
(5) Documentation of
			 citizenship and immigration status for all children in foster care regardless
			 of whether FCM payments are made on their behalf pursuant to rule
			 5101:2-33-29
			 of the Administrative Code.
(6)
			 Documentation of the verification used to meet all of the FCM eligibility
			 requirements described in Chapter 5101:2-47 of the Administrative
			 Code.
(7) A copy of the Title IV-E
			 agency's notification to the county department of job and family services
			 (CDJFS) Title IV-A unit of a child entering custody if
			 not processed through SACWIS.
(8) Copies of the ODM 06612 "Health Insurance
			 Information Sheet" , as
			 applicable.
(9) Copies of the ODM 06613"Accident/Injury Insurance
			 Information" , as
			 applicable.
(10) A copy of the ODM 03528 "Healthchek and Pregnancy
			 Related Services Information Sheet" .