reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-04 - Home and community-based services (HCBS) OBRA waiver and individual options (IO) waiver - eligibility criteria for initial and continued enrollment. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 6-21-04
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-06 - Certification of providers of homemaker/personal care services as supported living providers. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-1-05
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-07 - Allocation of home and community-based services (HCBS) waiver state matching funds for individual options (IO) and OBRA waivers. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 5-7-04
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-08 - Payment standards for home and community-based services (HCBS) individual options (IO) waiver. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 10-5-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-11 - Payment standards for home and community-based services (HCBS) waivers for individuals residing in facilities licensed and operated in accordance with division (W) of section 5123.18 and section 5123.19. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 10-5-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-12 - Home and community-based services (HCBS) residential facility waiver - eligibility criteria for initial and continued enrollment. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 5-7-04
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-13 - Allocation of residential services funds, including home and community-based services (HCBS) waiver state matching funds, for the residential facility waiver and funds for room and board for individuals enrolled on the individual options (IO) or OBRA waiver who reside in facilities licensed and operated in accordance with division (W) of section 5123.18 and section 5123.19 of the Revised Code. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 6-21-04
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-2 - Home and Community-Based Services › Section 5123:1-2-14 - Contracting requirements for the residential facility waiver and other residential services. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 8-20-04
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-5 - Trusts for Supplemental Services; Assistance to Enable a County Board of Developmental Disabilities to Pay Medicaid Expenditures › Section 5123:1-5-01 - Trusts for supplemental services

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-5 - Trusts for Supplemental Services; Assistance to Enable a County Board of Developmental Disabilities to Pay Medicaid Expenditures › Section 5123:1-5-02 - Assistance to enable a county board to pay the nonfederal share of medicaid expenditures for home and community-based services

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-18 - Payment rates for renewed companion home contracts, agency-operated companion home contracts, and community home contracts. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-19 - Room and board rate for individual enrolled in individual options (IO) waiver who receives services under a renewed agency-operated companion home contract or community home contract. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-20 - Room and board rate for individual enrolled in individual options (IO) waiver who receives services under a renewed companion home contract. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-21 - Homemaker/personal care rate for individual enrolled in individual options (IO) waiver who receives services under a renewed agency-operated companion home contract or community home contract. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-22 - Homemaker/personal care rate for individual enrolled in individual options (IO) waiver who receives services under a renewed companion home contract. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-24 - Combined ceiling for facility and general services cost category and administration cost category for agency-operated companion home contracts and community home contracts. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:1 - Fiscal Administration and State-Operated Services and Supports › Chapter 5123:1-9 - Contracts; Purchase of Services › Section 5123:1-9-25 - Maximum efficiency incentive for agency-operated companion home contracts and community home contracts. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 7-31-08
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-1 - County Boards of Developmental Disabilities › Section 5123:2-1-08 - Waiting lists

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose This
			 rule sets forth the requirements for waiting lists established by a county
			 board pursuant to section
			 5126.042 of the Revised
			 Code.
(B)
								 Definitions
(1)
									 "Alternative
			 services" means the various programs, services, and supports, regardless of
			 funding source, other than home and community-based services, that exist as
			 part of the developmental disabilities service system and other service systems
			 including, but not limited to:
(a)
										 Services provided directly by a county
			 board;
(b)
										 Services funded by a county board and delivered by
			 other providers;
(c)
										 Services provided and funded outside the developmental
			 disabilities service system; and
(d)
										 Services
			 provided at the state level.
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-2 - Provider Standards › Section 5123:2-2-03 - Quality assurance

Current through all regulations passed and filed through July 1, 2024
(A)
								 The Ohio
			 department of developmental disabilities promotes services, supports, and
			 activities that enhance the quality of life for Ohioans with developmental
			 disabilities with regard to individuals':
(1)
									 Rights as set
			 forth in section 5123.62 of the Revised
			 Code;
(2)
									 Self-determination;
(3)
									 Physical
			 well-being;
(4)
									 Emotional well-being;
(5)
									 Material
			 well-being;
(6)
									 Personal development;
(7)
									 Interpersonal
			 relationships; and
(8)
									 Social inclusion.
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-2 - Provider Standards › Section 5123:2-2-04 - Compliance reviews of certified providers

Current through all regulations passed and filed through July 1, 2024
(A)
								 Purpose and
			 scope
This rule governs compliance reviews
				conducted by the department and county boards to ensure compliance by certified
				providers with applicable requirements. This rule applies to all certified
				providers, including certified providers licensed in accordance with section
				5123.19 of the Revised
				Code.
(B)
								 Definitions
(1)
									 "Applicable
			 requirements" means:
(a)
										 Federal and state laws and regulations which govern
			 the conduct of the certified provider, including but not limited to, Chapters
			 4723., 5111., 5123., and 5126. of the Revised Code and all administrative rules
			 promulgated under the authority of these statutes.
(b)
										 Requirements set
			 forth in any waiver, approved under the authority of section 1915(c) of the
			 Social Security Act, 49 Stat. 620 (1935),
			 42 U.S.C.A.
			 1396n, under which federal reimbursement is
			 provided for designated home and community-based services to eligible
			 individuals, which is administered by the department pursuant to an interagency
			 agreement between the department and the Ohio office of medical
			 assistance.
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-6 - Performance of Health-Related Activities and Administration of Medication › Section 5123:2-6-05 - Qualifications and training of developmental disabilities personnel to activate a vagus nerve stimulator, use an epinephrine auto-injector, and administer topical over-the-counter medication for the purpose of cleaning, protecting, or comforting the skin, hair, nails, teeth, or oral surfaces

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-7 - Intermediate Care Facilities for Individuals with Intellectual Disabilities › Section 5123:2-7-13 - Intermediate care facilities - rate recalculations, interest on overpayments, penalties, repayment of overpayments, and deposit of repayment of overpayments

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-7 - Intermediate Care Facilities for Individuals with Intellectual Disabilities › Section 5123:2-7-14 - Intermediate care facilities - debt estimation, debt summary report, and successor liability agreements for change of operator, facility closure, voluntary termination, involuntary termination, or voluntary withdrawal

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-9 - Home and Community-Based Services Waivers › Section 5123:2-9-19 - Home and community-based services waivers - general requirements for adult day support, career planning, group employment support, individual employment support, nonmedical transportation, and vocational habilitation

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-9 - Home and Community-Based Services Waivers › Section 5123:2-9-32 - Home and community-based services waivers - participantdirected homemaker/personal care under the individual options, level one, and self-empowered life funding waivers

Current through all regulations passed and filed through July 1, 2024
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-15 - Community Alternative Funding System; Targeted Case Management › Section 5123:2-15-22 - Nursing services by an agency other than a county board of MR/DD through the community alternative funding system (CAFS). [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 1-8-04
Ohio Administrative Code › Title 5123:2 - Community Services › Chapter 5123:2-15 - Community Alternative Funding System; Targeted Case Management › Section 5123:2-15-37 - Speech-language pathology and audiology services through the community alternative funding system (CAFS). [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 11-6-05
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-2 - Personnel; Visitors › Section 5139-2-15 - Prohibited activity relating to weapons, intoxicating liquors, tobacco products, drugs, unauthorized correspondence, communication devices, and hunting

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of
			 this rule is to describe prohibited activities by department of youth services
			 (ODYS) personnel, visitors, or trespassers to ODYS property and institutions.
			 Prohibited activities are those deemed threatening to the safety and welfare of
			 the youth.
(1) All ODYS personnel and
			 visitors will be responsible for the implementation of this rule.
(2) The specific responsibility for the
			 implementation of this rule rests with the managing officers of the ODYS
			 institutions or their designees.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-2 - Personnel; Visitors › Section 5139-2-28 - Search of visitors and staff at Ohio department of youth services institutions

Current through all regulations passed and filed through July 1, 2024
(A) This rule is to set guidelines for the
			 search of visitors and employees at various institutions operated by the Ohio
			 department of youth services (ODYS). These guidelines are intended to assure
			 the ability of ODYS to prevent the introduction of weapons or other contraband
			 into the institutions, while at the same time providing for only the minimum
			 inconvenience and embarrassment necessary to accomplish this goal.
(1) The overall responsibility rests with the
			 director of ODYS through the respective deputy director.
(2) The responsibility for the specific
			 implementation of this rule rests with the managing officers.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-5 - Grievance Procedure for Youth › Section 5139-5-02 - The office of the chief inspector

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to section
			 5139.04 of the Revised Code the
			 office of the chief inspector is established to administer an effective
			 grievance procedure for youth and to perform other duties assigned by the
			 director.
(B) The chief inspector
			 is appointed, pursuant to section
			 5139.02 of the Revised Code, by
			 the director of the department of youth services to serve in the unclassified
			 service at the pleasure of the director.
(C) The chief inspector shall:
(1) Serve as the chief administrator of the
			 grievance procedure for youth;
(2)
			 Investigate and monitor practices within the department of youth services to
			 ensure that all laws as well as rules, regulations and directives of the
			 department and subordinate facilities are being followed and applied fairly
			 throughout the system, and report to the director any noncompliance with
			 recommendations for corrective action;
(3) Review every
			 grievance to ensure consistency and compliance with all relevant Ohio
			 department of youth services policies and procedures. Ensure that both the
			 handling of the grievance and the determination of the matter at issue in the
			 grievance were consistant with Ohio department of youth services policies and
			 procedures.
(4) Require periodic reports from each institution and
			 regional office with information relating to the youth grievance
			 procedure;
(5) Submit to the director an annual report including
			 a statistical and narrative summary as to the numbers and nature of all
			 grievances processed during the report period, their disposition, and the
			 status of all pending grievances by institution and region throughout the
			 department of youth services. The annual report shall be a public record and
			 shall be available to the public during reasonable hours. The annual report
			 will be filed with the office of the governor and with any standing legislative
			 committee on juvenile correction herein after established;
(6)
			 Continuously monitor the utilization and operation of the youth grievance
			 procedure;
(7) Initiate and supervise on going training for
			 department staff to maintain an active awareness and understanding of the youth
			 grievance procedure;
(8) Conduct periodic audits of all records filed for
			 each institution and regional office to ensure proper documentation and
			 utilization of the grievance procedure for youth;
(9) Monitor the
			 orientation of youth to the use of the grievance procedure;
(10)
			 With approval of the director, appoint any assistants necessary to fulfill the
			 mission of the office;
(11) Perform other
			 duties related to grievance procedures as appropriate and/or assigned by the
			 director.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-8 - Youth Allowance › Section 5139-8-01 - Procedure for providing youth allowance

Current through all regulations passed and filed through July 1, 2024
(A) The intent of this rule is to establish a
			 uniform procedure to provide youth within the institutions with an allowance to
			 enable them to make commissary purchases. .
(B) Each fiscal year the director of the
			 department shall determine the maximum monthly dollar amount which may be
			 deposited into the individual youth's account.
(C) At the discretion of each institution,
			 the institution shall determine, on a monthly basis, those youths who have no
			 funds or less than the maximum monthly dollar amount in their individual
			 account. Based on such determination, the business office may transfer funds of
			 up to the maximum monthly dollar amount from designated accounts to be
			 deposited in the youths' individual accounts.
(D) Once the funds have been deposited in the
			 youths' accounts, the youths may make commissary purchases and such purchases
			 shall be debited to the youths' individual accounts.
Five Year Review (FYR) Dates:
				08/15/2016 and
				08/15/2021
Promulgated
				Under: 111.15
Statutory
				Authority: 5139.01,
				5139.04
Rule
				Amplifies: 5139.04
Prior
				Effective Dates: 2/12/88, 8/11/88, 11/10/01,
				10/30/06
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-17 - Finances of Community Residential Networks › Section 5139-17-03 - Overview; days of care reporting

Current through all regulations passed and filed through July 1, 2024
An attendance record form designed to record and accumulate
				agency days of childcare will be provided by the department and must be
				maintained at the community residential provider for a period of three years
				after the close of the department's fiscal year. The originals are to be
				submitted on or before the fifth of each month to the department's regional
				office responsible for the provider's operation for validation. Upon
				validation, a regional office staff member will sign and forward the originals
				to the central office bureau of accounting, retain a copy for their files and
				forward a copy to the provider.
Five Year Review (FYR) Dates:
				08/15/2016 and
				08/15/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 5139.04
Rule
				Amplifies: 5139.04,
				5139.06,
				121.07
Prior
				Effective Dates: 6/24/80, 2/14/81, 11/26/82, 8/4/86, 11/10/01,
				8/15/06
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-17 - Finances of Community Residential Networks › Section 5139-17-04 - Contract period and reporting requirements

Current through all regulations passed and filed through July 1, 2024
(A) The department shall execute a written
			 contract with each community residential provider from which residential
			 services are to be purchased. The contract shall:
(1) Include all terms of the contract in one
			 instrument, be dated, and be executed by authorized representatives of all
			 parties to the contract, prior to the date of implementation, unless emergency
			 approval is given.
(2) Have a
			 definite effective date and a maximum durational term for the provision of
			 services under the contract.
(3)
			 Include the maximum dollar amount for the services to be provided.
(4) Provide the rate(s) of service in the
			 contract.
(5) Include a statement
			 that the community residential provider shall comply with the standards
			 specified in Chapter 5139-17 of the Administrative Code.
(6) Specify the location of the community
			 residential provider to be used in providing residential services for
			 department youth.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-25 - Notice › Section 5139-25-01 - Notice procedure

Current through all regulations passed and filed through July 1, 2024
The procedure of the department of
				youth services for giving public notice relative to the adoption, amendment or
				rescission of rules under Chapter 119. of the Revised Code shall be:
(A)
								 The
			 department shall cause a statement of its intention to consider adopting,
			 amending or rescinding a rule, a brief synopsis or a general statement of said
			 proposed rule for adoption, amendment or rescission, a statement of the reason
			 or purpose for adopting, amending or rescinding the rule, and the date, time
			 and place of hearing on the proposed action, to be published in the register of
			 Ohio no less than thirty days prior to the hearing. The department may take
			 additional steps to inform interested persons of the date, time and place of
			 the public hearing and the brief synopsis or general statement regarding the
			 proposal. The provision of such additional notice is not mandatory and the
			 failure to give notice by any means other than as required by Chapter 119. of
			 the Revised Code shall not in any way invalidate any action taken by the
			 department.
(B)
								 The department shall furnish the public notice
			 required under section
			 119.03 of the Revised Code and
			 as detailed by paragraph (A) of this rule to any person who requests notice in
			 writing and who supplies an addressed, stamped envelope. Such requests shall be
			 responded to promptly, but the department cannot in all cases guarantee notice
			 thirty days prior to the hearing date.
(C)
								 The department
			 shall furnish a legible copy of the text of the proposed rule to be adopted,
			 amended or rescinded and any accompanying rule summary and fiscal analysis to
			 any person upon request.
Replaces: 5139-25-01
Five Year Review (FYR) Dates:
				8/22/2017 and
				08/01/2022
Promulgated
				Under: 119.03
Statutory
				Authority: 5139.04
Rule
				Amplifies: 119.03,
				5139.04
Prior
				Effective Dates: 02/14/1981, 08/10/1984, 10/25/2002,
				10/19/2012
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-02 - Approval process

Current through all regulations passed and filed through July 1, 2024
(A) Application
Any CRC which is designed to accommodate not more than one
				hundred fifty children at any one time, and which believes that it meets the
				requirements of Chapter 5139-35 of the Administrative Code, may apply for
				approval from the department. The department will post
				on their website when applications for new CRCs are being accepted.
(B) Procedure for approval
(1) As part of the application process, staff
			 of the department will make an on-site visit to the facility and review
			 supporting materials to determine the agency's compliance with the standards as
			 set forth in Chapter 5139-35 of the Administrative Code.
(2) The department shall make a decision on
			 the application and send one of the following to the applicant:
(a) A notice of approval - the applicant
			 meets standards set forth in Chapter 5139-35 of the Administrative Code. The
			 approval is effective on the date of the signature of the director or
			 designee.
(b) A provisional
			 approval - the applicant is temporarily unable to comply with one or more
			 standards. The provisional approval will have a plan approved by the department
			 to correct the areas of noncompliance in a stated time period. The provisional
			 approval shall be issued for no more than six months and is not
			 renewable.
(c) A notice of
			 nonapproval - the applicant has not demonstrated its compliance with the
			 standards set forth in Chapter 5139-35 of the Administrative Code. The notice
			 of nonapproval shall cite the standard(s) which has/have not been met and shall
			 be sent by certified mail.
(3) A notice of nonapproval is effective in
			 thirty days unless appealed to the department. Such appeal shall include the
			 right to have a peer review under the provisions of paragraph (D)(1) of this
			 rule.
(4) Within thirty days
			 following the receipt of the appeal, the department shall render a decision in
			 writing by certified mail to the CRC or order that a hearing be conducted to
			 consider legal or factual issues of the appeal.
(5) If a hearing is conducted, the department
			 shall render a decision in writing by certified mail to the CRC within thirty
			 days of the hearing. The decision of the department shall be final.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-03 - Administration, organization and management

Current through all regulations passed and filed through July 1, 2024
(A) The following standards
			 are
			 mandatory:
(1)
									The community
			 residential center ("CRC") has a policy manual that is made available to
			 staff.
(2) The CRC meets all applicable licensing
			 requirements of the jurisdiction in which it is located.
(3)
			 The CRC shall allow authorized staff of the department to inspect all aspects
			 of the CRC. Such inspections may include, but not be limited to, evaluation of
			 the physical condition of the CRC, observation and evaluation of the care and
			 services provided to residents by interviewing staff and residents of the
			 rehabilitation center, reviewing case records, and by other appropriate
			 means.
(4) A CRC shall have written policies and procedures
			 regarding the photographing and audio or audio-visual recordings of children in
			 care which require that:
(a) The written
			 consent of a child and the child's parent(s) or guardian be obtained before the
			 child is photographed for fund raising or program publicity purposes.
(b) All photographs and recordings be used in
			 a manner which respects the dignity and confidentiality of the
			 child.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-04 - Fiscal management

Current through all regulations passed and filed through July 1, 2024
The following standards are 
								mandatory:
(A)
								 There exists an
			 adequate system of budgeting and accounting which controls the fiscal operation
			 of the CRC.
(B)
								 Juveniles funds held by the CRC are controlled by
			 generally accepted accounting procedures.
The following standards are
				recommended:
(A)
								 A CRC shall not permit public funds to be paid or
			 committed to be paid to any corporation, firm, association or business in which
			 any of the members of the governing body of the CRC, the executive personnel of
			 the CRC, or the members of the immediate family of members of the governing
			 body or executive personnel have any direct or indirect financial interest, or
			 in which any of these persons serve as an officer or employee, unless the
			 services or goods involved are provided at a competitive cost or under terms
			 favorable to the CRC. The CRC shall make a written disclosure of any financial
			 transaction with the CRC in which a member of the board or his/her immediate
			 family is involved.
Effective: 10/30/2014
Five Year
				Review (FYR) Dates: 08/14/2014 and
				10/30/2019
Promulgated
				Under: 111.15
Statutory Authority: 5139.04
Rule
				Amplifies: 5139.04
Prior Effective Dates:
				12/11/1988
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-06 - Training and staff development

Current through all regulations passed and filed through July 1, 2024
The following standards are mandatory:
(A) Written policy and procedure provide that
			 all new full-time child-care staff receive forty hours of orientation training
			 before assuming independent responsibility for a particular job. This
			 orientation training is to include at a minimum orientation to the purpose,
			 goal, policies and procedures of the institution and parent agencies, working
			 conditions and regulations, responsibilities and rights of employees, an
			 overview of the juvenile justice and correctional fields, security procedures,
			 supervision of children, use of force regulations, mandatory reporting of child
			 abuse, Prison Rape Elimination Act (PREA), report writing, juvenile rules and
			 regulations, rights and responsibilities of children, fire and emergency
			 procedures, child growth and development, communication skills, first aid, CPR,
			 suicide prevention and assessment, and some preparatory instruction related to
			 the particular job.
(B) Written
			 policy and procedure provide that all child-care staff receive forty hours of
			 training each subsequent year of employment. This training is to include at a
			 minimum the following and other related subjects: security procedures,
			 supervision of children, use of force regulations, report writing, juvenile
			 rules and regulations, rights and responsibilities of children, fire and
			 emergency procedures, child growth and development, communication skills, first
			 aid, CPR, suicide prevention and assessment.
(C) Written policy
			 and procedure provide that all managerial staff receive forty hours of training
			 during their first year of employment and twenty hours of training each
			 subsequent year of employment. This training covers the following areas and
			 other related subjects: general management and related subjects; labor laws;
			 employee-management relations; overview of the criminal justice systems; and
			 relationships with other agencies.
(D) Written policy
			 and procedure provide that employees other than child-care staff and managerial
			 staff receive at least sixteen hours of orientation training and an additional
			 sixteen hours each subsequent year of employment, appropriate to their work
			 assignment.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-07 - Juvenile records

Current through all regulations passed and filed through July 1, 2024
The following standards are recommended:
(A) An admittance record is completed for
			 every child admitted to the CRC and contains at least the following
			 information:
Date and time of admission;
Name and "also known as (AKA)";
Last known address;
Legal custody status;
Offenses;
Sex;
Date of birth;
Place of birth;
Race or nationality;
Education and school attended;
Employment, if any;
Religion;
Health status;
Name, relationship, address and telephone of
				parent(s)/person(s) the child resided with prior to the time of admission;
Driver's license number, social security and medicaid number,
				if applicable;
A physical description;
A recent photograph;
Emergency contact;
Placing agency and contact.
(B) The record maintained on each child is
			 kept in a secure place within the CRC and includes, at a minimum, the following
			 information:
Initial intake information form;
Documented legal authority to accept
Juveniles;
Visitors' names and dates of visits, if any;
Disciplinary record, if any;
Final discharge report;
Incident reports;
Medical information;
Name of child's attorney, if any;
Individual service plan;
Progress reports.
(C) There is a single master file identifying
			 all children in the CRC.
(D)
			 Policy and procedure require records be safeguarded from inappropriate
			 disclosure.
R.C. 119.032 review dates:
				08/14/2014 and
				08/14/2019
Promulgated
				Under: 111.15
Statutory Authority: 5139.04
Rule
				Amplifies: 5139.04
Prior Effective Dates:
				12/11/1988
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-08 - Physical plant

Current through all regulations passed and filed through July 1, 2024
(A) The following standards are mandatory:
(1) The CRC shall have exits that are
			 properly positioned, clear, and distinctly and permanently marked in order to
			 ensure the timely evacuation of children and staff in the event of fire or
			 other emergency.
(2) All sleeping
			 rooms in the CRC shall have, at a minimum, access to, but not necessarily
			 within the sleeping room, and the following sanitation facilities: toilet above
			 floor level, available for use twenty-four hours a day; wash basin and drinking
			 water; hot and cold running water. A bed above floor level and storage space
			 shall be provided.
(3) The CRC
			 conforms to all applicable zoning ordinances.
(4) Each child is provided a bed, a mattress
			 and a supply of linen.
(5) The CRC
			 conforms to all applicable state and local building fire codes.
(6) If the CRC is on the grounds of any type
			 of adult correctional facility, it is a separate self-contained unit.
(7) Written policy and procedure
			 provide that male and female children do not occupy the same sleeping rooms.
(8) Written policy and procedure
			 provide that children and adults do not share sleeping rooms.
(9) The CRC has, at a minimum, one operable
			 wash basin with hot and cold running water for every six children.
(10) The CRC has, at a minimum, one operable
			 shower or bathing facility with hot and cold running water for every six
			 children.
(11) The CRC has one
			 operable washer and one operable dryer for every sixteen children, or
			 equivalent laundry capacity is available within one mile of the CRC.
(12) Within reasonable limits, the agency
			 permits children to decorate their living and sleeping quarters with personal
			 possessions, pictures and posters.
(13) There is counseling or interview space
			 available in or near the living unit.
(14) Space to accommodate group meetings of
			 the children is provided in the CRC.
(15) A visiting area is provided in the CRC.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-09 - New plant

Current through all regulations passed and filed through July 1, 2024
(A) The following standards are mandatory:
(1) The CRC is constructed to provide for
			 physically handicapped persons.
(2)
			 Each living unit is designed so that individual rooms, day rooms, and program
			 staff offices are in close proximity to children for purposes of communication
			 and interaction.
(3) Living units
			 are designed for single- or double-occupancy sleeping rooms.
(4) With the exception of the
			 auditorium/gymnasium, the CRC shall contain air conditioning and a back-up
			 ventilation system.
(5) The CRC
			 operates with living units of no more than fifteen children each, based on the
			 annual average daily population.
(6) Handicapped children are housed in a
			 manner that provides for their safety and security. Housing units used by them
			 are designed for their use, and provide the maximum possible integration with
			 the general population. Appropriate programs and activities are accessible to
			 handicapped children who reside in the CRC.
(7) The CRC is within one-half mile of public
			 transportation or other means of transportation are available.
(8) The total indoor activity area provides
			 space for at least one hundred square feet per child based on the annual
			 average daily population.
(9) There
			 are at least fifteen square feet of floor space per person for those occupying
			 the dining room or dining area.
(10) When the CRC provides food service, the
			 kitchen is a separate and distinct area with ten square feet per child or two
			 hundred square feet, whichever is less.
(11) There is an outdoor recreation area
			 well-maintained and adequately designed to accommodate regularly scheduled
			 recreation and group athletic activities.
(12) Space is available for religious
			 services.
(13) When medical
			 services are provided in-house, the CRC has a medical room with medical
			 examination facilities available.
(14)
			 There is storage space provided for the storage of children's property and
			 personal belongings.
(15) When there is a
			 medical  room separate from the
			 living unit, such room shall be equipped to provide for washing, drinking,
			 toilet use, and safety needs of 
			 children.
(16) There are adequate areas for clothing, bedding,
			 and CRC supplies.
(17) Closets for storage of cleaning supplies and
			 equipment are located in each principal area and are well ventilated.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-10 - Safety and emergency procedures

Current through all regulations passed and filed through July 1, 2024
(A) The following standards are mandatory:
(1) The CRC complies with the regulations of
			 the state or local fire safety authority, whichever has primary jurisdiction
			 over the agency.
(2) Written policy
			 and procedure specify CRC fire prevention regulations and practices to ensure
			 the safety of staff, clients and visitors. These include, but are not limited
			 to:
Provision for an adequate fire protection service;
A system of fire inspections and testing of equipment at least
				quarterly;
An annual inspection by local or state fire officials or other
				qualified person(s);
Availability of fire protection equipment at appropriate
				locations throughout the CRC.
(3) The CRC has written fire and other
			 emergency plans which are communicated to all employees and children and
			 reviewed annually and updated, if needed.
(4) Written emergency plans are disseminated
			 to appropriate local authorities. Directions to and the location of exits, fire
			 extinguishers, first-aid equipment, and other emergency equipment are posted in
			 the CRC.
(5) All CRC personnel are
			 trained in the implementation of written emergency plans.
(6) The CRC conducts quarterly emergency
			 evacuation drills under varied conditions and during hours when a majority of
			 children are present in the CRC. These are to be documented and retained for at
			 least one year.
(7) The CRC has a
			 fire alarm system and an automatic detection system which is approved by the
			 authority having jurisdiction. All system elements are tested on a quarterly
			 basis; adequacy and operation of the systems are approved by a state fire
			 official or other qualified authority annually.
(8) Exits in the CRC are in compliance with
			 either state or local fire safety authorities, whichever has primary
			 jurisdiction over the CRC. If there is not an applicable state or local fire
			 authority, there is documentation by an independent qualified source that the
			 CRC complies with national fire safety codes.
(9)
									 The CRC has
			 available to it the services of a qualified fire and safety officer who reviews
			 and approves all policies and procedures related to safety and fire
			 prevention.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-11 - Security and control

Current through all regulations passed and filed through July 1, 2024
(A) The following standards are mandatory:
(1) Written policy and procedure limit the
			 use of physical force to instances of self-protection, protection of the child
			 or others, and the prevention of property damage. In no event is physical force
			 justifiable as punishment. In situations where physical force is used, only the
			 least degree of force necessary to control a situation may be used.
(2) After any incident of physical force, the
			 staff member involved shall, during or immediately after his/her shift, write
			 an incident report to his/her supervisor. The report shall detail the
			 circumstances requiring physical force and the mental and physical condition of
			 the involved child.
(3)
									The CRC shall have a
			 written policy, procedure, and practice providing for and documenting the
			 examination and/or treatment by CRC medical personnel or outside emergency
			 medical services of juveniles and/or staff involved in any response to
			 resistance when:
(a)
										A person involved has suffered physical
			 injury
(b)
										A person involved complains of an injury or requests
			 medical assistance
(4) Written policies and procedures require
			 reporting of suspected or alleged child abuse or neglect incidents to the
			 public children services agency or law enforcement agency of appropriate
			 jurisdiction and the court which has placed the child.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-12 - Food service

Current through all regulations passed and filed through July 1, 2024
(A) The following standards are mandatory:
(1) Written policy, procedure and practice
			 shall provide that an adequate diet including snacks, when provided by the
			 center, incorporating the four basic food groups based on the most recent
			 dietary allowance is provided to all children. Menus are reviewed annually by
			 the responsible health care authority or a licensed dietitian.
(2) Written policy and procedure shall
			 provide that any CRC housing residents in need of medically prescribed
			 therapeutic diets shall have documentary evidence that such diets are provided
			 as ordered by the responsible health care authority. The facility administrator
			 shall certify the administration of the meals as ordered.
(3) Written policy shall prohibit meals
			 and/or snacks being used in any punitive manner as a consequence of
			 behavior.
(4) Written policy and
			 procedure shall specify that food service shall be properly supervised and
			 shall comply with the applicable sanitation and health code as promulgated by
			 federal, state and local authorities.
(5) Written policy and procedure shall
			 specify that children shall be encouraged to eat a variety of food served, but
			 no child shall be subjected to coercion, including forced feeding for refusing
			 to eat, unless for medical or treatment-related reasons.
(6) Written policy, procedure and practice
			 shall provide that there shall not be more than fourteen hours between meals
			 and at least three meals and a snack shall be made available at regular times
			 during each twenty-four-hour period. At least one of these meals shall be a hot
			 meal.
(7) Menus are reviewed
			 annually by a licensed dietitian or health care authority.
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-13 - Sanitation and hygiene

Current through all regulations passed and filed through July 1, 2024
The following standards are
				mandatory:
(1)
								 Written policy, procedure and practice shall provide
			 that soap, washcloths, towels, toothbrush, toothpaste, deodorant, shampoo, hair
			 and skin products and personal hygiene supplies be provided to the child by the
			 CRC.
(2)
								 Written policy, procedure and practice shall designate
			 the specific duties that the children must assume in the care and upkeep of
			 their own sleeping and living quarters. Each juvenile shall be provided a bed,
			 mattress, and a supply of sanitized linens. Used bed linens and mattresses
			 shall be sanitized prior to reissue.
The following standards are
				recommended:
(A) Written policy,
			 procedure and practice shall require that the CRC administrator, in conjunction
			 with the CRC's governing body, develop and implement a system designed to
			 detect building and equipment deterioration, safety hazards and unsanitary
			 conditions and to provide for the proper reporting of needed corrections or
			 modifications. Such policies and procedures shall include a written plan for a
			 daily inspection of the facility. Such inspection shall be recorded.
			 Maintenance records shall be kept and subject to review by authorized
			 personnel.
(B) Children shall be
			 provided the opportunity for daily showers, and showers after strenuous
			 activities.
(C) Written policy,
			 procedure and practice shall provide for the control of vermin and pests by a
			 licensed professional.
(D) Written policy shall require that under no
			 circumstances shall a child confined in a CRC replace a janitor, maintenance,
			 caretaking staff or other staff normally maintained for operations of the
			 facility.
(E) Written policy, procedure and practice provide
			 that programs comply with all applicable governmental regulations and
			 standards. At a minimum, these policies cover the following:
(1) Sanitation inspections
(2) Water supply testing
(3) Waste disposal
(4) Housekeeping
(5) Clothing and building supplies
(6) Bathing and personal hygiene
(7) Hair care services
Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-35 - Community Residential Centers › Section 5139-35-15 - Admissions and discharge

Current through all regulations passed and filed through July 1, 2024
(A)The following standards are
			 
								mandatory:
(1)
									 A CRC shall have a handbook for residents and their
			 families. This handbook shall summarize the information covered by the CRC's
			 statement of purpose and program. In addition the handbook shall contain:
(a)
										 Regulations for
			 residents and consequences assigned for violations of
			 regulations.
(b)
										 Visiting hours and policies.
(c)
										 The role and
			 responsibility of the family in the care and treatment of the
			 child.
(d)
										 A complaint procedure for the resident and
			 family.