reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-02 - Governmental relations

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The office of governmental relations serves as the primary
				resource in representing the university of Toledo to elected and appointed
				government officials and their staff. Government relations is also the primary
				contact for visits of elected and appointed government officials to campus.
				University faculty, staff members and students are free to have open
				communication with elected and appointed government officials with the
				understanding that they are not representing the university of Toledo. Only
				members of the office of government relations, or persons approved by the
				president or the president's designee shall represent the university to any
				elected or appointed government official or governmental body. UToledo faculty
				and staff are encouraged to visit elected and appointed government officials on
				the importance of the respective disciplinary or scholarly activities, but the
				office of government relations is to be notified of planned visits in advance.
				UToledo faculty and staff who need to communicate with federal or state agency
				officials, such as grant program officers, about programs, projects or other
				activities as part of expected duties of a faculty or staff member need not
				involve the office of government relations.
(B) Purpose of policy
The purpose of this policy is to establish who can represent
				the university to any elected or appointed government official or governmental
				body.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-03 - Sponsoring and overseeing start-up community schools

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
In accordance with division (C)(1) of
				section 3314.02
									 of the
				 Revised
				Code, the university of Toledo board of trustees can designate a
				legally-constituted entity as a sponsoring authority for a new start-up
				community schools to execute the obligations and requirements associated with
				the charter school legislation.
(B)
								Purpose of
			 policy
This policy articulates the minimum
				requirements necessary for the sponsoring authority designated by the
				university of Toledo board of trustees to select and oversee the start-up
				community schools.
(C)
								Procedure
(1)
									Factors to be
			 evaluated in the selection of an applicant school:
(a)
										School
			 model
(b)
										Curricular model
(c)
										Academic
			 performance
(d)
										Location of facility
(e)
										Management model,
			 including staff plan
(f)
										Composition of the board and governance
			 structure
(g)
										Financial projections for twelve months, three years,
			 and five years
(h)
										Funding sources
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-05 - Policy on records management and retention

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
(1)
									In accordance with division (B) of section
			 149.33
			 of the Revised Code, the board of trustees has full responsibility for
			 establishing and administering a records management program, applying efficient
			 and economical management methods to the creation, utilization, maintenance,
			 retention, preservation, and disposition of records of the university of
			 Toledo.
(2)
									Pursuant to paragraph (B)(9) of rule
			 3364-1-07
			 of the Administrative Code, the president hereby adopts the records retention
			 for public colleges and universities: a manual as developed by the
			 inter-university council (IUC) of ohio as it may be amended, or superseded by
			 law, as the model for the retention of the university's non-medical records.
			 The president hereby designates university libraries office of records
			 management as the office and the records management librarian as the officer
			 responsible for administering the university records retention and management
			 program.
(3)
									Under division (G) of section
			 149.011
			 of the Revised Code, a record is defined as: any document, device, or item
			 regardless of physical form or characteristic, including an electronic record
			 as defined in section
			 1306.01 of the
			 Revised Code that is created or received by or coming under the jurisdiction of
			 a public office, which documents the organization, functions, policies,
			 decisions, procedures, operations, or other activities of the office. Records
			 not subject to retention requirements include extra copies of original
			 documents or copies for departmental convenience or reference copies that are
			 maintained for no other substantial purpose. Non-records and convenience copies
			 may be destroyed as the need for the documents no longer
			 exists.
(4)
									All records are the property of the university of
			 Toledo and may not be removed, destroyed, mutilated, transferred, or otherwise
			 damaged or disposed of, in whole or in part, except as provided by university
			 policy. Outgoing officials and employees must not remove any records that are
			 the property of the university of Toledo.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-07 - Mandatory employee furloughs

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The board of trustees of the university
				of Toledo recognizes that mandatory employee furloughs may be required to
				achieve spending reductions necessitated by institutional budget
				deficits.
(B)
								Policy
The university of Toledo may institute
				mandatory employee furloughs, including faculty, when spending reductions are
				necessitated by institutional budget deficits.
The president of the university of
				Toledo is authorized to implement mandatory employee furloughs, including
				faculty, when the president determines they are necessary to achieve spending
				reductions necessitated by institutional budget
				deficits.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-14 - Expression on campus

Current through all regulations passed and filed through July 1, 2024
(A) Purpose of policy
The purpose of the policy is to promote the free exchange of
				ideas and the safe and efficient operation of the university by:
(1) Fostering free speech, assembly, and
			 other expressive activities on publicly accessible outdoor areas of any
			 university campus by any persons, whether or not they are affiliated with the
			 university, and regardless of the viewpoint being expressed.
(2) Maintaining an appropriate educational
			 and work environment for all persons present on university property, including
			 but not limited to students, faculty, employees, customers, and
			 visitors.
(3) Maintaining the
			 personal security of all persons present on university property and protecting
			 the property of the university and of persons present on university property.
In developing this policy, the university recognizes the
				constitutional freedoms guaranteed by the United States Constitution and Ohio
				Constitution, including freedom of speech, press and assembly. The university
				also recognizes the need to preserve and protect its property, students, guests
				and employees of the university, and to ensure the effective operation of
				educational, business and related activities of the university. Expressive
				activities on the university's campus may be subject to reasonable regulation
				with regard to the time, place and manner of the activities. University
				employees will not consider the content or viewpoint of expressive activities
				when enforcing this policy. No policy can address every possible activity or
				situation that may occur on university property, and the university reserves
				the right to address such situations as circumstances warrant.
This policy does not apply to use of university facilities or
				grounds for official events sponsored by the university, nor does it supersede
				rule
				3364-5-10
				of the Administrative Code (use of university facilities). Expressive
				activities carried out under this policy will not be considered to be speech
				made by, on behalf of, or endorsed by the university. This policy supersedes
				any provisions in any other earlier-adopted university policies that address
				similar or overlapping issues, such as use of outdoor spaces. Academic freedom
				is not addressed under this policy, but covered by other policies or collective
				bargaining agreements.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-02 - Public records policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo is governed by
				Ohio public records act, section
				149.43
				of the Revised Code (public records act). The maintenance of public records
				shall be done in accordance with the university of Toledo's records retention
				schedule and rule 3364-5-05 of the Administrative Code (policy on records
				management and retention). All employees are responsible for working with the
				office of legal affairs and/or their division's records manager to ensure
				prompt response to public records requests.
(B)
								Purpose of
			 policy
To facilitate prompt access to the
				university of Toledo's public records and to ensure compliance by all employees
				responsible for making university records available to the public with the Ohio
				public records act.
(C)
								Definition of a
			 public record
(1)
									A "record" is any document - in paper, electronic
			 (including, but not limited to e-mail), or other format - that is created or
			 received by, or comes under the jurisdiction of the university, and that
			 documents the organization, functions, policies, decisions, procedures,
			 operations, or other activities of the university.
(2)
									A "public record"
			 is a "record" that is being kept by the university at the time a public records
			 request is made, subject to applicable exemptions from disclosure under Ohio or
			 federal law.
(3)
									All records must be organized and maintained in such a
			 way that they can promptly be made available for inspection and
			 copying.
(4)
									Content that fits the definition of a public record
			 above, which is transmitted to or from private accounts or personal devices, is
			 subject to disclosure under the public records act. Such content shall be
			 retained in accordance with the university's retention schedules and rule
			 3364-5-05 of the Administrative Code (policy on records management and
			 retention).
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-03 - Standard of care committee

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo ("UT") will create and maintain a
				standard of care committee ("committee") as part of its litigation management
				process that will review standard of care issues that allegedly resulted in
				claims. In order to improve patient safety and reduce future risk exposures to
				UT and the university of Toledo physicians, limited liability company ("UTP"),
				the committee will communicate any standard of care or patient safety concerns
				to the medical staff peer review committee.
(B) Purpose of policy
The committee supports legal defense by evaluating the care
				provided in litigation claims and determining if there were any standard of
				care issues. The committee improves patient safety and reduces future risk by
				referring any standard of care or patient safety concerns to the medical staff
				peer review committee.
(C)
			 Committee functions
(1) Case reviews will be
			 done by the office of legal affairs on all lawsuits filed against UT, UTP,
			 affiliated practitioners who participate in the university insurance program,
			 residents, students or employees of UT. One hundred eighty-day letters and
			 potential claims will be reviewed as appropriate in accordance with rule
			 3364-10-16 of the Administrative
			 Code (professional liability claims reporting and management policy).
(2) The committee will discuss each case
			 presented to determine whether:
(a) The
			 standard of care was met;
(b) The
			 standard of care was met, but there are concerns; or
(c) The standard of care was not
			 met.
(3) The committee
			 will assess responsibility of any standard of care issues and allocate the
			 portion of responsibility amongst the parties.
(4) The office of legal affairs-health
			 science campus ("HSC") will direct the committee's determination to the proper
			 channels, including the claims management committee.
(5) All issues with regard to a finding that
			 the standard of care was not met will be provided to the medical staff peer
			 review committee. Action will be taken as appropriate by the medical staff peer
			 review committee to educate and improve patient safety and quality of
			 care.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-04 - Claims management committee

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo ("UT") will create and maintain a
				claims management committee ("committee"), as part of its litigation management
				process, that will evaluate claims made against UT, the university of Toledo
				physicians, limited liability partnership ("UTP"), or other entities or
				individuals insured by the university insurance program to determine
				approximate economic severity, set reserves, assist with defense and litigation
				strategy, and do other things necessary for management of litigation.
(B) Purpose of policy
The committee is established to assist UT in the litigation
				management process.
(C)
			 Committee functions
(1) Review findings from
			 the standard of care committee for claims where damages are alleged by patients
			 or their legal representatives against the insureds of the university insurance
			 company.
(2) Determine legal
			 defensibility and formulate defense strategy based on strength of internal and
			 external review, quality of documentation, damage assessment, risk exposure of
			 institution and physicians and discovery issues to date.
(3) Determine the pragmatic course for
			 disposition and make recommendations for settlement to the executive vice
			 president for clinical affairs.
(4)
			 Establish, in consult with defense counsel, an indemnity reserve for each claim
			 and divide the reserve according to the percentage of responsibility allocated
			 to each co-defendant as determined by the standard of care committee. Expense
			 reserves will be established administratively by risk management in consult
			 with defense counsel. Monitor the reserves as the claim develops and amend as
			 appropriate.
(5) Coordinate claims
			 between UT and UTP as needed and ensure no conflicts and a presence of
			 attorney-client privilege.
(6) Do
			 other things necessary for management of litigation.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-05 - Underwriting committee

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UT") will
				create and maintain an underwriting committee ("committee") as part of its
				medical professional liability insurance underwriting process, which will
				establish a standardized process with guidelines for approving the insured
				practitioners of the UT professional liability insurance program ("insurance
				program").
(B)
								Purpose of policy
To establish the committee responsible
				for the underwriting process of the insurance program.
(C)
								Committee
			 functions
(1)
									The committee establishes an underwriting process for the
			 insurance program and all items necessary for insurance underwriting purposes
			 including underwriting guidelines (appendix a) and a risk rating schedule
			 (appendix b) based on specialty class and other risk elements.
(2)
									The administrator
			 for risk management gathers and assesses each applicant in accordance with the
			 underwriting guidelines and determines a risk rating. Applicants with a risk
			 rating of "a" and with no risk issues per the underwriting guidelines are
			 approved for participation in the insurance program. Action regarding the "a"
			 rated applicants will be reported to the committee at their next
			 meeting.
(3)
									Any applicant assessed by the administrator for risk
			 management who has a risk rating of "b" or lower, or has risk issues identified
			 by the underwriting guidelines is presented to the committee for review and
			 action.
(4)
									The administrator for risk management reports
			 underwriting action to the credentials committee when applicants are presented
			 for medical staff appointments.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-09 - Reporting professional liability claim payments

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
It is the policy of the university of
				Toledo ("university") to follow a consistent and legally compliant procedure
				when the university makes payment(s) in settlement of a professional liability
				claim or to satisfy a judgment order pertaining to allegations of professional
				liability and when such payments are made on behalf of a named defendant
				("defendant") who is a participant ("participant") in the university of
				Toledo's professional liability insurance program ("insurance
				program").
(B)
								Purpose of policy
To define the responsibilities of the
				university in regard to the reporting of payments made as a result of alleged
				professional liability to assure compliance to all state and federal laws and
				regulations.
(C)
								Procedure
(1)
									Reporting to the state medical board of Ohio
(a)
										The university
			 will notify the state medical board of Ohio within thirty days after the final
			 disposition of any written claim for damages, arising from patient care,
			 when:
(i)
											The
			 physician, physician assistant, or anesthesiology assistant who is a defendant
			 of the written claim is a participant in the university's insurance program;
			 and
(ii)
											The final disposition of the written claim results in
			 payment made on behalf of a defendant which exceeds twenty-five thousand
			 dollars or as such other requirements set forth in Ohio law as they may be
			 amended from time to time.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-10 - Reporting and processing on the job injuries for workers' compensation purposes

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
It is the policy of the university of
				Toledo that when a university employee has a work related injury or
				occupational disease, they will seek appropriate medical care, report the
				injury to their supervisor and complete and submit the injury and illness
				report form to the workers' compensation department or their
				supervisor.
(B)
								Purpose of policy
This policy provides direction to the
				employee and their supervisor on how to assure that an employee with a work
				related injury or occupational disease:
(1)
									Receives proper
			 medical care; and
(2)
									Submits the documentations that will initiate a
			 workers' compensation claim when appropriate, and provide information for
			 accident investigation and safety hazard elimination, when
			 appropriate.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-13 - Use of legal counsel

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
As set forth in section
				3345.15 of the Revised Code, the
				Ohio attorney general represents the university and provides legal advice in
				all matters relating to the university's powers and duties. One function of the
				university's office of legal affairs is to assist the Ohio attorney general in
				carrying out this obligation.
(B)
								The purpose of
			 this policy:
To clarify the use of legal counsel in
				all legal matters of the university.
(C)
								Policy
(1)
									The attorney
			 general as attorney.
(a)
										As set forth in section
			 3345.15 of the Revised Code, the
			 office of the Ohio attorney general represents the university and provides
			 legal advice in all matters relating to the university's powers and
			 duties.
(b)
										The attorney general will make all decisions regarding
			 legal affairs along with the vice president and general counsel through the
			 office of legal affairs, including but not limited to use of legal counsel and
			 expenses related to such use, direction and management of litigation and
			 approvals of settlements affecting the university.
(c)
										No legal action
			 may be initiated by the university or any individual on behalf of the
			 university without the approval of the Ohio attorney general and the office of
			 legal affairs.
(d)
										Matters regarding the providing of a legal defense or
			 immunity from personal liability for a university employee are governed by the
			 Revised Code as determined by the Ohio attorney general.
(e)
										Settlements may
			 also require the approval of the board of trustees, the president of the
			 university or other university administrators.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-14 - Contract review and approval process

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
All contracts, as defined below, which bind or obligate the
				university in any manner, must be reviewed and approved by the university's
				office of legal affairs and maintained in the university's office of legal
				affairs contract management system or in an alternative contract management
				system approved by the university's office of legal affairs ("contract
				system").
(B) Purpose of
			 policy
To protect the interests of the university by ensuring legal
				review and contract guidance and to maintain a contract repository for all
				contracts.
(C) Policy
(1) For purposes of this policy, "contracts"
			 includes, but is not limited to, those documents (written or electronic) titled
			 as: agreement, contract, memorandum of understanding or agreement, letter of
			 intent, letter of agreement, amendment, addendum, terms and conditions, etc.,
			 for any dollar value (including no dollar value).
(2) Only those persons authorized under the
			 university's delegation of signature authority policy are permitted to sign or
			 click to accept contracts for the university. Contracts must also be signed by
			 the authorized signatory for the other party(ies) to the contracts.
(3) Fully-executed contracts, i.e.,
			 appropriately signed by all parties to the contract, must be maintained in the
			 contract system.
(4) All contracts
			 that relate to the procurement of goods, equipment or services, including, but
			 not limited to, grant-funded purchases and click-to-accept free software must
			 also follow purchasing policies and procedures as outlined in the university's
			 procurement policy.
(5) Research
			 contracts. This policy does not pertain to contracts administered by the office
			 of research and sponsored programs, including contracts or grants for
			 extramural sponsorship of university programs and contracts for patent and
			 licensing transactions involving university technology and all such contracts
			 will follow the policies under the office of research and sponsored
			 programs.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-10 - Reporting and processing job injuries; legal counsel › Section 3364-10-15 - Subpoenas

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
The office of legal affairs is
				responsible for coordinating responses to all subpoenas ordering the university
				or its officers, administrators, employees, student employees, faculty or
				residents due to his or her status as a university employee to respond.
The university will ensure timely and
				appropriate responses to subpoenas by ensuring that the office of legal affairs
				is served with any and all subpoenas directed to the university or its
				officers, administrators, employees, faculty, or residents arising of
				performance of their university duties.
(B)
								Purpose of
			 policy
To protect the legal interests of the
				university by ensuring timely and appropriate responses to subpoenas directed
				to the university or any of its colleges, departments, or offices, and to
				subpoenas directed to officers, administrators, employees, faculty, or
				residents concerning their university duties.
(C)
								Scope
This policy applies to any and all
				officers, administrators, employees, student employees, faculty or residents
				who receive a subpoena related to university business or who a subpoena server
				attempts to serve with a subpoena related to university business.
(D)
								
			 Procedure
(1)
									
			 Personal service of subpoenas: subpoena servers attempting to personally serve
			 subpoenas on the university or one of its officers, administrators, employees,
			 faculty, or residents, are to be directed to the office of legal affairs as
			 explained below. If an attempt to personally serve a subpoena occurs on a
			 weekend or holiday, or outside of normal office hours, the server is to be
			 advised to return the next business day to the office of legal affairs.
(a)
										On health science
			 campus, including the medical center, subpoena servers are to be directed to
			 the office of legal affairs, third floor, Mulford library building, health
			 science campus.
(b)
										On main campus or the Scott park campus, subpoena
			 servers are to be directed to the office of legal affairs, third floor,
			 university hall, main campus.
(c)
										For any other
			 university location, servers are to be directed to one of the two office of
			 legal affairs locations.
(d)
										The office of legal affairs is the only office
			 authorized to accept personal service of a subpoena directed to the university
			 or one of its colleges, departments, or offices.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-01 - HIPAA organizational structure and administrative responsibilities

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
The university of Toledo(UToledo)) and the university of
				Toledo physicians, LLC, (UTP") have a long-standing commitment to protect the
				confidentiality, integrity and availability of identifiable patient health
				information (PHI) by taking reasonable and
				appropriate steps to address the requirements of  the Health Insurance
				Portability and Accountability Act (HIPAA) of
				1996,  as
				 amended by
				the health information technology for Economic and Clinical Health Act (HITECH
				Act), and the privacy and security regulations.
(B) The purpose of this policy:
(1) DesignateUToledo as a hybrid
			 entity;
(2) Designate UToledo and
			 UTP
			 as an affiliated covered entity (AC");
(3) Define the organizational structure and
			 administrative responsibilities as required by HIPAA;
			 and
(4) Designate a privacy officer
			 and information security officer and identify their administrative
			 responsibilities.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-02 - Detecting and preventing fraud, waste and abuse

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UToledo") is
				committed to ensuring compliance with laws and regulations that address the
				false claims act that includes medicare fraud, waste, and
				abuse.
(B)
								Purpose of policy
This policy defines false claims act
				including fraud, waste, and abuse and the sanctions for violation of the
				federal and state regulations.
(C)
								Scope
All UToledo campuses including vendors
				and contractors that perform services for the university of Toledo medical
				center and its clinics. In addition, any academic department that performs
				services for the covered entity. The academic departments are but not limited
				to: physical therapy, speech therapy, and occupational therapy and psychology
				departments.
(D)
								Definitions
(1)
									"Abuse" is payment for items or services when there is
			 no legal entitlement to that payment and the individual or entity has not
			 knowingly and/or intentionally misrepresented the facts to obtain
			 payment.
(2)
									"False claims act ("FCA") establishes liability for any
			 person who knowingly presents or causes to be present a false or fraudulent
			 claim to the federal government for payment.
(3)
									"Fraud" is
			 generally defined as knowingly and willfully executing or attempting to execute
			 or artifice to defraud any healthcare benefit program or to obtain (by means of
			 false or fraudulent pretenses, representation or promises) any of the money or
			 property owned by, or under the custody or control of, any healthcare benefit
			 program. (
			 18 U.S.C. 1347
			 ).
(4)
									"Waste" is overutilization of services or other
			 practices that, directly or indirectly, result in unnecessary costs to the
			 healthcare system, including the medicare and medicaid programs. It is not
			 generally considered to be caused by criminally negligent actions but by misuse
			 of resources.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-04 - Non-retaliation policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo ("UToledo")
				encourages reporting in good faith any activity constituting a violation of
				law, rules, or regulations, or mismanagement, gross waste of funds, abuse of
				authority or a substantial and specific danger to public health and safety
				without fear of retaliation.
(B)
								Purpose of
			 policy
UToledo, in compliance with federal and
				state law (section 4113.52 of the Revised Code),
				protects individuals from interference when making protected disclosures, and
				for refusing to take part in any activity that is illegal or in violation of
				any UToledo policies.
(C)
								Scope
All UToledo
				campuses.
(D)
								Definitions
(1)
									"Wrongful conduct": a serious violation of UToledo
			 policy; a violation of applicable state and federal laws; or the use of UToledo
			 property, resources or authority for personal gain or other
			 non-university-related purpose except as provided under UToledo
			 policy.
(2)
									"Protected disclosure": cCommunications about actual or
			 suspected wrongful conduct engaged in by a university employee, student,
			 volunteer, agent or contractor (who is not the disclosing individual) based on
			 a good faith and a reasonable belief that the conduct has both occurred and is
			 wrongful under applicable law and/or university policy.
(3)
									"Retaliation":
			 disciplinary or adverse action taken against an individual because she or he
			 has made a protected disclosure or has participated in an investigation,
			 proceeding, or hearing involving a protected disclosure.
(4)
									"Acting in good
			 faith": anyone filing a complaint concerning a violation or suspected violation
			 of this policy must have reasonable grounds for believing the information
			 disclosed indicates a violation of the policy.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-05 - Protected disclosures through the anonymous reporting line

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
According to federal sentencing
				guidelines, the university of Toledo ("UToledo") provides procedures for
				employees to report, in good faith, suspected violations of UToledo policies
				and federal, state, or local laws and regulations.
(B)
								Purpose of
			 policy
The purpose of this policy is to
				provide anonymous reporting line procedures for reporting any activity or
				conduct that are suspected violations of UToledo's policies and procedures,
				and/or federal, state, or local laws and regulations. For other methods to
				report see rule
				3364-15-03
				of the Administrative Code (compliance incident
				reporting).
(C)
								Definitions
(1)
									Protected disclosure: reports about actual or suspected
			 wrongful conduct engaged in by a UToledo employee, student, volunteer, agent or
			 contractor (who is not the disclosing individual) based on a good faith and a
			 reasonable belief that the conduct has both occurred and is wrongful under
			 applicable law and/or UToledo policy.
(2)
									Wrongful conduct:
			 a serious violation of UToledo policy; a violation of applicable state and
			 federal laws; or the use of UT property, resources or authority for personal
			 gain or other non-university-related purposes except as provided under UToledo
			 policy.
(3)
									Retaliation: disciplinary or adverse action taken
			 against an individual because she or he has made a protected disclosure or has
			 participated in an investigation, proceeding, or hearing involving a protected
			 disclosure.
(4)
									Anonymous reporting line: the anonymous reporting line
			 is an external service provider that collects and documents information
			 provided on the call. It operates seven days a week, twenty-four hours a day,
			 and three hundred sixty-five days a year.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-11 - Government inquires and investigations involving UTMC

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
The university of Toledo hospitals,
				clinics and its health care science campus and their respective employees,
				faculty and students collectively referred to as "UTMC" will cooperate with any
				authorized government inquiries and investigations. While doing so, the
				organization through its authorized representatives will assert all protections
				and privileges afforded by law during any such inquiries and
				investigations.
(B)
								Purpose of policy
UTMC may receive inquiries for
				information or documents from the federal and State agencies "government
				investigators" or such government investigators may appear unannounced at
				UTMC's facilities or at the homes of present or former employees for purposes
				of interviewing and obtaining documents. Accordingly, this policy serves to
				establish a mechanism for the orderly response to government investigations to
				enable the organization to protect its interest while cooperating with any
				government inquiries and investigations.
(C)
								Roles and
			 responsibilities
(1)
									Government investigator request for interview
(a)
										If approached by
			 a government investigator, the employee, staff or student should
			 immediately:
(i)
											 Obtain the name, title, agency, phone number and address of
			 the investigator (business card should suffice);
(ii)
											Immediately
			 notify the chief executive officer of UTMC who should then notify the
			 compliance officer and the office of legal affairs, health science campus or
			 the director of environmental health and radiation safety, safety and health if
			 appropriate.
(iii)
											Employees should direct the investigator to wait until
			 a representative arrives as directed by the chief executive officer of
			 UTMC.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-12 - Identity theft detection, prevention and mitigation

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
The university of Toledo "UT" will take
				appropriate action to detect, prevent, and mitigate identity theft associated
				with financial credit accounts.
(B)
								Purpose of
			 policy
UT's identity theft program "the
				program" will detect, prevent, and mitigate identity theft in connection with
				new and pre-existing covered accounts. Additional information can be found on
				UT's institutional compliance webpage.
(C)
								Scope
University colleges/units, including
				the medical center, that collect and maintain personal information for the
				purpose of allowing their customers to obtain goods, services or credit.
				Departments that process student loans, accounts receivable, patient financial
				accounts, medical records, gift shop credit accounts, tuition payment plans,
				parking permits, health insurance plans, memberships, etc., are among those to
				which this policy most directly applies.
(D)
								Administration
			 the identity theft program
(1)
									In administering the program, the compliance officer
			 shall inform proper departments of any suspected identity theft. Examples of
			 types of identity theft can be found on UT's institutional compliance
			 webpage.
(2)
									UT will exercise appropriate/effective oversight of
			 service provider arrangements.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-15 - HIPAA Organizational Structure; Fraud, Waste and Abuse; Compliance and Confidentiality of Patient Information › Section 3364-15-18 - Financial fraud prevention

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo (UToledo) is
				committed to the highest standards of ethical behavior. Acts of fraudulent
				behavior can be financially costly and may erode the public's trust and
				confidence in the integrity of the institution. In addition to the financial
				fraud prevention policy, there are multiple university code of conduct and
				conflict of interest policies.
(B)
								Purpose of
			 policy
This policy provides all university
				employees and third-party contractors, information about federal and state laws
				pertaining to financial fraud, including protections for whistleblowers. The
				university prohibits any kind of fraud, waste, and abuse of resources by any
				trustee or employee, including but not limited to vendors and
				contractors.
(C)
								Scope
This policy applies to employees of all
				university of Toledo campuses, as well as UToledo vendors and
				contractors.
(D)
								Financial fraud
Procedures pertaining to financial
				fraud prevention are contained in the university's standards of ethical
				conduct.
(1)
									Financial fraud is defined as an intentional act that
			 results in a material misstatement in financial statements. There are two types
			 of financial fraud.
(a)
										False statements arising from misappropriation of
			 assets (examples, theft of assets or fraudulent expenditures).
(b)
										False statements
			 arising from fraudulent financial reporting (example, falsification of
			 accounting records).
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-20 - Facilities - Standard Operating Procedures › Section 3364-20-04 - Permanent or temporary space allocation

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
Any changes of use of space needs are
				to be sent to the university architect for review and comment prior to
				approval. All requests involving allocation of academic space
				 must be approved by the provost
				and executive vice president for academic affairs. All requests involving
				allocation of non-academic space must be approved by the executive vice
				president for finance and administration. All requests involving allocation of
				clinical space must be
				approved by the chief executive officer (CEO) of the university of Toledo medical center
				("UTMC"). All requests involving the allocation of
				mixed-use space involving academic and clinical end uses must be approved
				by the executive vice president (EVP) for clinical affairs. Instances in which
				a request for space allocation involves a combination of academic, non-academic
				and/or 
									clinical space may result in the
				
									provost and EVP for academic affairs, EVP for finance
				and administration, the CEO of UTMC and the EVP for clinical affairs
				conferring to provide approvals.
(B) Purpose of policy
To promote the efficient use of space.
To foster a coordinated approach to addressing space needs on
				all campuses.
To improve customer service for those making requests.
To ensure transparency and accountability in the space
				allocation process.
To ensure that all requests for space, requests for change in
				occupancy, and requests for change in room use are authorized by the
				responsible parties.
To ensure that the university's facilities information
				(building floor plans and space inventory) is current, for internal space
				management purposes and for accurate reporting to external agencies (Ohio
				department of higher education, medicare, national science foundation,
				etc.)
(C) Procedure
Procedure details can be found under the link entitled
				"permanent or temporary space allocation policy" standard operating procedure
				("SOP") located at
https://www.utoledo.edu/facilities/spaceplanning/pdf/ADM-61-permanent-or-temp-space-allocation.pdf
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-20 - Facilities - Standard Operating Procedures › Section 3364-20-06 - Use of university vehicle rules and regulations

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
The university of Toledo's motor vehicle operations department
				shall provide a procedure and rules and regulations as it relates to state
				owned vehicles.
(B) Purpose
			 of policy
To provide a safe, efficient means of transportation for
				university personnel.
(C)
			 Procedure
Procedure details can be found under the link entitled
				"facilities and construction standard operating procedures" located at
http://www.utoledo.edu/facilities/sopapproved.html
.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-20 - Facilities - Standard Operating Procedures › Section 3364-20-07 - Energy management and sustainability

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo aspires to minimize its impact on our
				environment and maximize the effective use of resources by fostering safe,
				comfortable, and efficient environmental behavior amongst faculty, students,
				staff, and volunteers.
(B)
			 Purpose of policy
To integrate a philosophy of sustainable development into all
				the organization's activities while establishing cost effective efficiency and
				conservation into all systems operations.
(C) Procedure
The university of Toledo will implement this policy
				thru:
(1) Sustainable education and
			 research: initiate and develop environmental and sustainability focus in
			 teaching, learning and research.
(2) Sustainable waste management: reduce,
			 reuse and recycle.
(3) Energy
			 conservation: improve energy efficiency. Further details can be found under the
			 link entitled heating, ventilation, and air conditioning "HVAC"-018B Energy
			 Management" standard operating procedure "SOP" located at
https://www.utoledo.edu/facilities/pdf/HVAC-018B%20Dec%202016.pdf
.
(4) Water sustainability: minimize potable
			 water use and improve storm water quality.
(5) Biodiversity conservation: reduce
			 ecological footprint and promote indigenous flora.
(6) Sustainable travel: promote communal
			 transportation, video conferencing, bicycling, and walking.
(7) Sustainable procurement: purchasing
			 products and contracting services that assist where possible in reducing the
			 university's environmental impact.
(8) Green building design: utilize
			 construction standards for renovations and new construction that minimize
			 environmental impact.
(9)
			 Communication: encourage faculty, students, and staff to be more involved in
			 sustainable practices.
(10)
			 Partnering: working with faculty, student, and community organizations and to
			 recognize and improve environmental sustainability concerns.