reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-11 - Operating budget approval and modification

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 will approve a balanced operating budget for each fiscal year prior to the
			 beginning of that fiscal year (July first) and subsequent modification(s) to
			 the overall spending level.
(B)
			 Purpose. Establish a policy to approve and modify the university's operating
			 budget.
(C)
								 Scope.
(1) The annual operating budget shall be a
			 balanced budget with expenses aligned with anticipated revenue and shall be
			 consistent with the strategic goals of the university.
(2) All expenditures in the university's
			 general and auxiliary funds must be budgeted each fiscal year prior to being
			 spent.
(3) The operating budget may
			 be revised at the discretion of the board of trustees.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-11.2 - Budget-deficit options applicable to excluded employees

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The university is committed to
			 maintaining a balanced budget and operating efficiently within the confines of
			 such budget. The board of trustees is empowered to do all things necessary for
			 the creation, proper maintenance, and successful continuous operation of the
			 university.
(B)
								Purpose. To provide general guidelines for the use of
			 employee cost-sharing measures to be implemented throughout the year in order
			 to achieve spending reductions necessitated by budget deficits. Employee
			 cost-sharing measures include, but are not limited to, furloughs, layoffs, pay
			 reductions, and employee transfers or unit reorganizations that achieve
			 spending reductions. This list does not operate to exclude other cost-saving
			 measures. An operating budget deficit is caused by a loss of state funding, a
			 decline in institutional enrollment, or other actions that affect the operating
			 budget.
(C)
								Scope. This policy applies to all excluded employees,
			 including professional and administrative staff, classified, academic
			 department chairpersons and multiple-year contract employees, regardless of FTE
			 or funding.
(D)
								Definitions.
(1)
									A "furlough" is
			 unpaid leave of absence from work for a specified number of ours within a
			 period of time. Employees shall not work when taking furlough leave. Unless
			 otherwise notified by the office of human resources, employees shall not use
			 accrued paid leave during periods of furlough.
(2)
									"Layoff" is the
			 temporary or permanent deletion of a position from the organizational structure
			 of the university.
(3)
									"Pay reduction" is the reduction in an employee's
			 salary. A pay reduction may be temporary or permanent and may or may not come
			 with a reduction in responsibilities.
(4)
									"Employee
			 transfer" is the movement of an employee from one position to the same
			 position. A transfer may also include other employee cost-sharing
			 measures.
(5)
									"Unit reorganization" is the reassignment of duties
			 among various positions within a work unit, i.e., combining job duties in an
			 attempt to reduce staffing size while continuing to maintain efficiency without
			 posting positions pursuant to rule
			 3356-7-42,
			 3356-9-01
			 and
			 3356-9-02
			 of the Administrative Code. (Corresponding university policies 3356-7-42,
			 3356-9-01 and 3356-9-02 can be found on the
university policies
			 website.
) A unit reorganization may also
			 include other employee cost-sharing measures.
The cost savings measures may be
				accompanied by suspending leave accruals, suspending university health
				insurance premium share (offering COBRA coverage only) and other cost savings
				incidentals.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-12 - Chargebacks

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The university is committed to
			 financial accountability. In certain instances, chargebacks provide an
			 effective method by which to ensure financial accountability and the
			 appropriate allocation of costs.
(B)
								Purpose. To
			 establish a policy to create, modify and authorize chargebacks and related
			 processes.
(C)
								Definitions. "Chargeback" - the allocation of costs by
			 charging departments for certain goods or services that have been provided by
			 another department. Chargebacks are a way to control and allocate costs and not
			 a mechanism for increasing the operating budget for departments providing goods
			 and/or services.
(D)
								Parameter.
(1)
									Certain departments on campus need resources to perform
			 certain functions, to provide specific services and/or materials. In some
			 cases, resources are provided to departments so that they may provide goods
			 and/or services to other departments. The cost of certain goods and/or services
			 may be charged back (i.e., billed) to the departments that request the goods
			 and/or services.
(2)
									Chargebacks for auxiliary overhead and employee fringe
			 benefits are excluded from this policy.
(3)
									Authorized
			 chargebacks shall be included in the university's operating budget as adopted
			 by the board of trustees.
(4)
									The vice president for finance and administration shall
			 establish procedures and guidelines for chargeback processes.
(5)
									The establishment
			 of new chargebacks and the modification of existing chargebacks should be
			 approved prior to implementation and as part of the annual budget
			 process.
(6)
									Chargebacks may be assessed only by departments that
			 have been approved and designated to do so. Only the financial managers of
			 these departments may authorize chargebacks.
(7)
									A chargeback may
			 be assessed when the goods and/or services are requested by the department
			 receiving the goods and/or services. A chargeback also may be assessed when
			 essential services are provided, even for services not explicitly requested
			 (i.e., police security services for an event on campus).
(8)
									Chargebacks
			 should reflect the direct cost of the goods and/or services provided. The
			 department providing goods/services should be able to clearly demonstrate and
			 document how the chargeback is calculated.
(9)
									Exceptions to
			 this policy may be approved by the president.
Replaces: 3356:1-1-13-17
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-13 - Business-related and entertainment expenses

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 authorizes the establishment of business-related and entertainment expense
			 guidelines for reasonable food, beverage, and incidental costs associated with
			 the conduct of university business.
(B) Purpose. 
								To establish the manner and
			 extent to which university funds may be expended for business-related
			 activities, entertainment, and hospitality .
(C)
								Scope. This
			 policy applies to all university employees.
(D) Procedures. The
			 university's business-related and entertainment expense guidelines may be
			 accessed at the following web-site:
http://web.ysu.edu/gen/ysu/Forms_and_Resources_m773.html.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-14 - Debt management

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The assumption of debt
			 is governed by sections
			 3345.12,
			 3345.07,
			 3345.64, and
			 3345.66 of the Revised Code and
			 is subject to board approval.
(B)
			 Purpose. The amount of debt 
								issued by the university impacts the financial
			 health of the university and its credit rating. The purpose of this policy is
			 to establish 
								parameters for the issuance of debt, including
			 refinancing of existing debt, to ensure an appropriate mix of funding
			 sources for the university's capital and strategic plans, while considering the long-term financial sustainability
			 of the university. Debt is a valuable source of capital project financing
			 and its use should be limited to projects that 
								support the
			 mission and strategic objectives of the university.
(C) Definitions.
(1) "Debt financing" includes long-term,
			 short-term, fixed-rate, and variable-rate debt, and any instruments that have
			 the effect of committing the university to future payments for current capital
			 or operating needs.
(2) "Debt"
			 includes bonds, capital leases, on- and off-balance sheet financing, as well as
			 any legal derivative instruments.
(3)
									For the purposes
			 of this policy, "debt" does not include installment payment plans that are part
			 of a multi-year vendor agreement.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-15 - Memberships, dues, certifications, and licensing fees

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Memberships, dues, professional certifications or licensing fees are
			 eligible for payment by the university when there is a direct benefit to the
			 university.
(B) Parameters.
(1) Memberships paid
			 with university funds cannot negatively impact the university's image or
			 mission, or be paid to organizations or for activities with arbitrary or
			 discriminatory membership policies. Acceptable organizations include
			 associations of colleges and universities, professional societies,
			 government-sponsored groups, accrediting organizations, and other organizations
			 related to work being performed. Fraternal and political organizations are
			 specifically excluded, and community/civic organizations are allowable only for
			 executive or development officers whose duties include significant
			 responsibilities to represent the university in the community.
(2)
									Professional memberships,
			 dues, licenses or certifications in the name of an individual are allowable
			 when institutional memberships, etc., are not available or not applicable. Such
			 expenses are eligible for payment by the university under the following
			 criteria:
(a) The dues, professional licensing,
			 certification, or testing fees are integrally related to an employee's job
			 duties or essential to the research responsibilities of faculty. Examples
			 include, but are not limited to: engineers, certified public accountant, or
			 radioactive materials licenses, notary fees, and world safety officer
			 memberships;
(b) Membership is
			 required for the purchase of a journal;
(c) Membership allows a periodical or journal
			 to be purchased at a discounted rate and the expected savings from the discount
			 exceeds the cost of membership;
(d)
			 Membership included in a conference registration fee allows for a reduced rate
			 to attend the conference and the savings over the non-member registration fee
			 rate is greater than the cost of individual membership in the
			 organization.
(3) Written
			 justification must be maintained for memberships, dues, certifications, and
			 licenses paid by the university in the name of an individual.
(4) No more than one
			 institutional membership in any organization may be purchased.
(5)
									Payments for professional
			 memberships, dues, licenses or certifications are subject to the university's
			 purchasing policy. Procurement services has the primary responsibility to
			 manage and monitor the purchasing process.
(6) Only the president
			 or his/her designee may authorize written exceptions to this policy.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-3 - Guidelines for Expenditure of Funds › Section 3356-3-16.1 - Electronic signature rules

Current through all regulations passed and filed through July 1, 2024
(A)
								Authority.
			 Division (J) of section
			 1306.20
								
								 of the Revised
			 Code requires Youngstown state university ("university'") to establish rules
			 for the use of electronic signatures.
(B)
								Scope. This rule
			 applies to the implementation and utilization of electronic signatures
			 involving the university.
(C)
								Definitions.
(1)
									"Authentication."
			 The assurance that the electronic signature is that of the person purporting to
			 sign a record or otherwise conducting an electronic
			 transaction.
(2)
									"Electronic signature." An electronic sound, symbol or
			 process attached to or logically associated with a record and executed or
			 adopted by a person with the intent to sign the record.
(3)
									"Electronic
			 record." A record created, generated, sent, communicated, receive, or stored by
			 electronic means.
(4)
									"Electronic transaction." The exchange of an electronic
			 record and electronic signature between the university and a person to:
(a)
										Consent to
			 release information;
(b)
										Purchase, sell, or lease goods, services, or
			 construction;
(c)
										Transfer funds;
(d)
										Facilitate the
			 submission of an electronic record with an electronic signature required or
			 accepted by the university; or
(e)
										Create records
			 formally issued under a signature and upon which the university or any other
			 person will reasonably rely, including but not limited to, formal
			 communication, letters, notices, directives, policies, guidelines, and any
			 other record.
(5)
									"Integrity." The assurance that the electronic record
			 is not modified from what the signatory adopted.
(6)
									"Nonrepudiation."
			 Proof that the signatory adopted or assented to the electronic record or
			 electronic transaction.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-01 - Smoke, tobacco, and vape-free environment

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Youngstown state
			 university is dedicated to providing a healthy, comfortable, and productive
			 work and living environment for its employees and students and adhering to the
			 smoking prohibition requirements in Chapter 3794. of the Revised Code. The
			 success of creating and maintaining a mutually acceptable work and living
			 environment will depend upon the thoughtfulness, consideration and cooperation
			 of smokers and nonsmokers.
(B)
			 Scope. This policy applies to students, employees, and third parties and to all
			 university-owned, leased, or managed facilities, outdoor areas, and
			 vehicles.
(C) Purpose. To comply
			 with Ohio smoking law, Chapter 3794. of the Revised Code, and to limit the
			 exposure of university students, employees, and visitors to the effects of
			 tobacco use ,
			 nicotine, secondhand smoke, electronic smoking
			 devices (e.g., electronic cigarettes, electronic cigars, electronic hookah,
			 electronic pipe), vaping/vapor, and aerosolized devices and
			 products.
(D) Definitions.
(1) "Tobacco use." For purposes of this
			 policy, "tobacco use" means the use of any tobacco or
			 nicotine product, whether intended to be lit or not, including smoking,
			 as defined below, as well as the use of electronic cigarettes or any other
			 devices intended to simulate smoking or tobacco use or
			 deliver nicotine, and the use of smokeless tobacco, such as snuff and
			 chewing tobacco, and any other form of loose-leaf
			 smokeless tobacco.
(2) "Smoking."
			 Inhaling, exhaling, burning,
			 or carrying any lighted or heated product intended for inhalation in any manner
			 or any form. This includes, but is not limited to cigarettes, electronic or
			 e-cigarettes, electronic cigars, electronic pipes, vaping devices, or any
			 apparatus that creates an aerosol or vapor in any manner or in any
			 form.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-02 - Surplus property

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 Property such as equipment or furnishings which is no longer needed may be
			 declared and disposed of in the best interest of the
			 university.
(B)
								Purpose. To establish procedures for the responsible
			 disposal of surplus property.
(C)
								Scope. This
			 policy is applicable to university-owned assets.
(D)
								Parameters.
			 Proper repurposing or disposal of university-owned assets is permitted in
			 accordance with the following parameters:
(1)
									The office of
			 support services has the responsibility of controlling surplus university
			 property and facilitating its disposition.
(2)
									All dispositions
			 must be in conformance with federal, state, and local laws and regulations,
			 including applicable grant and/or contrct guidelines.
(3)
									Only the office
			 of support services is authorized to sell, gift, or dispose of surplus
			 university property, including scrap materials.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-03 - University facilities - use, priorities, and fees

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The facilities of
			 Youngstown state university ("university") are the property of the state of
			 Ohio. The board of trustees authorizes the president to establish the fees,
			 priorities, and procedures for the use of university facilities.
(B) Purpose. To establish standards for the
			 responsible management of university facilities in order to maximize the
			 positive use of university facilities and minimize disruption to the university
			 functions or activities.
(C) Scope.
			 This policy applies to all university, student, and non-university
			 organizations or individuals that wish to schedule events or use university
			 facilities.
(D) Definitions.
(1) "Facilities." Buildings, structures or
			 land (including athletic fields, green spaces, and parking facilities) owned or
			 leased by the university.
(2)
			 "University organizations." All university units, departments, and offices
			 staffed by university employees acting within the scope of their employment,
			 including but not limited to university committees, governance bodies, and
			 councils.
(3) "Student
			 organizations." All student groups and organizations officially registered and
			 recognized by the university.
(4)
			 "Non-university organizations." Organizations other than university or student
			 organizations that are legally separate entities from the university, even
			 though some participants or members may be university personnel, students, or
			 alumni. A non-university organization may be an individual.
(5) "University event." A program or activity
			 that is administered by the university or a university organization.
(6) "Student event." A program or activity
			 that is planned and directed by a student organization.
(7) "Non-university event." A program or
			 activity administered by a non-university group using university facilities
			 with no university sponsorship.
(8)
			 "Sponsored event." A program or activity that involves both a non-university
			 organization and a university or student organization.
(9) "Responsible office." Individual or
			 office responsible for booking and/or scheduling use of a specific
			 facility.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-04 - Naming of university facilities, colleges, and programs

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The board of trustees authorizes the
			 naming of university facilities, colleges and programs in recognition of
			 outstanding service to the university, community, or nation, or for significant
			 contributions to the university.
(B)
								Purpose. To
			 establish standards and procedures for the naming of Youngstown state
			 university facilities an academic programs.
(C)
								Definitions.
(1)
									"Facilities." Buildings, rooms, interior spaces and
			 other portions within buildings, and all other areas owned, operated, or
			 controlled by the university.
(2)
									"College." The
			 academic divisions of the university.
(3)
									"Program."
			 Departments, institutes, centers, professorships, specific lecture series,
			 symposiums, and other entities associated with university
			 functions.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-05 - Acquisition of real estate

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The board of trustees
			 designates the geographical area in the vicinity of the campus within which the
			 university may seek to acquire real estate. A willing seller/buyer approach
			 will be used as a guiding principle on the acquisition of property. Authority
			 to negotiate preliminary purchases of real estate is delegated to the president
			 and/or designee. Final approval to acquire real estate rests with the board of
			 trustees. (Nothing in this policy statement shall be construed as to limit the
			 authority of the board or of its finance and facilities committee
			 .)
(B) Parameters.
(1) The university has a primary area of
			 geographic interest that has been jointly agreed to by the university and the
			 Ohio department of higher education. This area is
			 defined as follows:
(a) A southern boundary
			 beginning at the intersection of Rayen avenue and Belmont avenue, running east
			 on Rayen avenue, south on Fifth avenue, east on Wood street, north on Wick
			 avenue, east on Rayen avenue to Andrews avenue.
(b) An eastern boundary generally consisting
			 of the line running north on Andrews avenue to the intersection with the
			 eastbound access road.
(c) A
			 northern boundary generally consisting of the line running west on the
			 eastbound access road to Wick avenue, north on Wick avenue to a point one
			 hundred ten feet north of the westbound access road, west to Bryson street,
			 north on Bryson street to Madison avenue, west on Madison avenue to the
			 intersection at Fifth avenue, south on Fifth avenue to the eastbound access
			 road, and
			 west on the eastbound access road to Ford avenue.
(d) A western boundary generally consisting
			 of the line running south on Ford avenue to Scott street, west on Scott street
			 to Belmont avenue, south on Belmont avenue to Rayen avenue.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-07 - Selection of design professionals for university capital projects

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. The selection of architects/engineers
			 for university capital projects is based on the size, complexity, and estimated
			 cost of the project. When designing and planning capital projects, the
			 university may use internal personnel or an external architect/engineer. For
			 projects requiring an external architect/engineer, a competitive selection
			 process will be followed. Selection of external architect/engineers for
			 state-administered projects may include the Ohio facilities construction
			 commission ("OFCC"). In all cases, the selection process will conform to
			 Chapter 153. of the Revised Code.
(B)
								Parameters.
(1)
									Capital projects
			 subject to this policy include construction and renovation projects defined by
			 rule 3356-4-15 of the Administrative
			 Code (see university policy 3356-4-15, "University construction/renovation
			 projects").
(2)
									Projects limited in scope to mechanical, electrical,
			 structural, or building envelope maintenance are not subject to this
			 policy.
(3)
									Projects will be publicly advertised in accordance with
			 state or university requirements.
(4)
									Approved projects
			 will be shared for information purposes at regularly scheduled meetings of the
			 finance and facilities committee of the board of trustees.
(5)
									The associate
			 vice president for facilities maintenance will determine the appropriate
			 representative(s) to serve on the project teams, in consultation with the area
			 officer of the project's primary user department. A member of the board of
			 trustees may also be included on the project team.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-08 - University police

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The president of the
			 university shall have the authority to take the necessary action to regulate
			 the use of university facilities and the conduct of students, staff, faculty,
			 and visitors so that law and order are maintained.
(B) Parameters.
(1) The university police shall have as its
			 primary mission the protection and safety on campus of the person and property
			 of students, faculty, staff, and visitors and the protection of university
			 property.
(2) The university police
			 shall enforce the laws of the state of Ohio and the ordinances of the city of
			 Youngstown.
(3) The university
			 police shall assist the associate vice president
			 
									of university relations with the enforcement of rules
			 and regulations governing student behavior and shall assist the other executive
			 officers with the enforcement of all other university rules and
			 regulations.
(4) The university
			 police shall cooperate with the Youngstown police department, the Mahoning
			 Valley law enforcement task force (Mahoning and Trumbull counties), and the
			 twelve state universities of Ohio in compliance with the terms of mutual aid
			 agreements between the university and the appropriate law enforcement
			 agencies.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-09 - Acceptable use of university technology resources

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. University technology
			 resources are provided to the university community to support its academic and
			 administrative functions in accordance with its teaching, research, and service
			 missions. These resources are intended to be used for the educational and
			 business purposes of the university in compliance with this policy.
(B) Scope. This policy applies to all users
			 and uses of university-owned technology resources (including those acquired
			 through grant processes) as well as to any non-YSU and/or remote technology
			 devices while connected to the YSU network. This policy
			 also covers the use of generative AI technologies, such as language models,
			 image generation models, and other AI-powered tools, whether provided by the
			 university of obtained from external sources.
(C) Parameters.
(1) Technology resources (computing, digital
			 recordings, networking, data and network services) are provided to the
			 university community in order to fulfill the mission of the
			 university.
(2) While the
			 university recognizes the importance of academic freedom and freedom of
			 expression, as a public employer, the university also has a responsibility to
			 comply with all federal and state laws and regulations, as well as the
			 obligation to fulfill its mission.
(3) Use of university-owned technology to
			 access resources other than those supporting the academic, administrative,
			 educational, research and services missions of the university or for more than
			 limited, responsible personal use conforming to this policy is
			 prohibited.
(4) Technology
			 resources provided by the university are the property of the university.
			 University-owned technology is not intended to supersede the need for
			 technology purchases for personal purposes.
(5) As the university is a public entity,
			 information in an electronic form may also be subject to disclosure under the
			 Ohio public records act to the same extent as if they existed on paper. All use
			 is subject to the identification of each individual using technology resources
			 (authentication).
(6) Use of
			 technology is subject to the requirements of legal and ethical behavior and is
			 intended to promote a productive educational and work environment.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-09.1 - Social media use on official and affiliated university sites

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The university
			 recognizes the importance of social media as an evolving technology to
			 communicate relevant information and enhance the university's reputation and
			 profile.
(B) Purpose. To provide
			 guidance for current and future use of official and affiliated university
			 social media sites.
(C) Scope. This
			 policy applies to individuals including university faculty, staff, volunteers
			 and students, including student employees, who create or contribute to official
			 or affiliated university social media sites.
(D) Definitions.
(1) "Social media" -
			 internet-based applications, websites, platforms, blogs, wikis, networks,
			 and mobile-based technologies that enable users to create and share
			 information.
(2) "Official
			 university social media site" - any social media sponsored, controlled, or managed
			 by a university college, school, department, program, office, or
			 unit.
(3) "Affiliated social media
			 site" -
			 any social media created as part of an individual's work or university
			 responsibilities or by a university-sponsored organization as part of its
			 activities.
(4) "Post" -
			 publication of content in any form on social media.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-09.2 - Storage of electronic data

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Electronic data is a
			 strategic asset of Youngstown state university (university)
			 and is critical to the success of the university. The university, through its
			 information technology services (ITS),
			 utilizes technologies to ensure data integrity and to prevent data loss and
			 unauthorized access of data.
(B)
			 Purpose. To protect the electronic data and information belonging to or held by
			 the university through the establishment of acceptable data storage resources
			 and the minimum acceptable standard of university network data
			 storage.
(C) Scope. This policy
			 applies to all university employees, students, affiliates, and all others
			 granted access to university data or information systems.
(D) Definitions.
(1) "Network storage
									" -
			 network accessible service(s) provided by the university and maintained
			 by ITS for the purpose of electronically retaining university data.
(2) "University data
									" - any and
			 all data and records created, collected, stored and/or managed in connection
			 with the operation and management of the university. Unless superseded by
			 specific regulations, university policy, terms of sponsorship or other
			 agreements, the university owns all research data generated or acquired by
			 university employees (faculty and staff) or non-student trainees or fellows
			 (not employed by the university) through research projects conducted at or
			 under the auspices of the university, regardless of funding source.
(3) "Store
									" - electronically commit
			 data as retrievable records.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-10 - University health and safety

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The university will develop and maintain programs to prevent health and safety
			 hazards on the campus. Such programs shall be in compliance with, but not
			 limited to, all local, state, and federal statutes pertaining to health,
			 safety, and the environment.
(B)
								Parameters.
(1)
									The office of
			 environmental and occupational health and safety ("EOHS") has the
			 responsibility of establishing appropriate environmental, health, and safety
			 programs and activities.
(2)
									EOHS, in consultation with the office of the general
			 counsel, is also responsible for keeping the university in compliance with
			 local, state, and federal laws affecting the campus environment and the health
			 and safety of all students, faculty, staff, and campus
			 visitors.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-11 - Closed circuit television system use

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. To standardize the
			 installation and regulate the use of closed circuit television (CCTV) and any
			 other related surveillance systems at Youngstown state university in order to
			 deter crime, enhance campus security, and assist the Youngstown state
			 university police department (YSU-PD) in
			 its response to safety and security issues on university property.
(B) Definitions.
(1) "Equipment" - any item, system, technology
			 device, or process, including software, used alone or in conjunction with a
			 network for the purpose of gathering, monitoring, recording or storing an
			 image, images, and/or audio. Images and/or audio may be viewed in real-time
			 and/or captured and preserved for possible review at a later date.
(2) "Monitoring" - the process of observing or
			 reviewing recordings that are captured by CCTV equipment either in real-time or
			 that have been prerecorded and are reviewed at a later date and time.
(3) "Recording" - the process of capturing images
			 and/or audio using CCTV systems and saving those images to a storage
			 medium.
(4) "University
			 property" -
			 all land, structures, or other real property owned, operated, leased or
			 controlled by Youngstown state university. This includes both internal and
			 external areas, including but not limited to common spaces, grounds, and
			 parking lots.
(5) "Internet
			 protocol ('IP')" - the communication protocol used in the collection
			 and transmission of recordings on the CCTV network. All surveillance devices
			 shall utilize open internet protocols and standards.
(6) "Public areas" - any portion
			 of university property that is operated and controlled by Youngstown state
			 university, including buildings and facilities, in which a person does not have
			 a reasonable expectation of privacy.
(7) "Private areas" - any portion of university property where
			 a person would have a reasonable expectation of privacy, e.g., restrooms,
			 residence rooms, personal offices, or locker rooms, or any other area
			 designated as a clothing changing area. Personal offices do not include
			 reception, informational or waiting areas.
(8)
									" Restricted
			 access areas" - university
			 property that is not accessible to the general public. Restricted access areas
			 may be accessible to university employees, but do not include private
			 areas.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-15 - University construction/renovation projects

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 This policy is intended to ensure that construction/ renovation projects across
			 campus are reviewed for purpose, code review, material, and constructability
			 and receive approval from the department of university facilities prior to
			 project commencement.
(B)
								Definition. A "construction/renovation" project can be
			 defined as but not limited to the following:
(1)
									Painting of
			 walls, doors, and ceilings.
(2)
									Removal/installation of carpet, tile, wood or other floor
			 finishes.
(3)
									Removal/installation of walls/framing.
(4)
									Removal/installation of lighting/electrical.
(5)
									Removal/installation of plumbing.
(6)
									Removal/installation of windows or window
			 treatments.
(7)
									Removal/installation of doors or door
			 hardware.
(8)
									Removal/installation of HVAC equipment.
(9)
									Removal/installation of concrete structures (steps, walls,
			 walks).
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-16 - Key control

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Youngstown state
			 university (university) enacts and enforces key control procedures that
			 provide appropriate members of the university's faculty, staff, and students
			 with necessary access to its facilities and at the same time keep all members
			 of the university community, the university's guests, and the university's
			 physical resources secure. This policy addresses responsibilities of key
			 holders and their supervisors.
(B)
			 Scope. This policy applies to all employees (including part-time and student
			 employees), students, vendors and contractors provided a key to access
			 university-controlled areas. This policy does not apply to the issuance of keys
			 within residential housing or dining services.
(C) Definitions.
(1)
									
									"Lock" - a mechanical or electronic
			 system or device that restricts access to a physical space or to a
			 service.
(2)
									
									"Key" -
			 a method of access to a secured or restricted area. It may be a physical
			 item that works in a mechanical or electronic combination with a lock or it may
			 be a code or biometric input to a recognition system that provides the holder
			 access to a secured or restricted area.
(3)
									
									"Key holder" - the individual to
			 whom a key is issued.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-17 - Posting on campus

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Youngstown state
			 university ("university") board of trustees recognizes the use of designated
			 posting areas as an important means of communication within the university
			 community. In order to insure the sustainability, functionality, and aesthetics
			 of the university, physical plant postings and other printed materials must be
			 displayed in appropriate locations in accordance with this policy. The
			 university acknowledges that a policy of this nature may not anticipate every
			 possible issue that may arise with respect to posting on campus. As a result,
			 the university reserves the right to impose reasonable restrictions and/or
			 requirements with respect to time, place, and manner for display or posting
			 activities. These restrictions may be in addition to, or in lieu of, those set
			 forth in this policy.
(B)
			 Procedures. To provide guidelines and procedures by which the university
			 community can share and promote campus news, information, ideas, programs, and
			 events while also maintaining the overall aesthetic appearance of the campus
			 and ensuring appropriate use of available space.
(C) Scope. This policy applies to the
			 availability and use of university bulletin boards, message boards, display
			 cases, and facilities for the posting of materials, including but not limited
			 to flyers, posters, poster boards, and leaflets.
(D) General parameters.
(1) Materials may only be displayed on
			 bulletin boards, message, display cases, or other locations specifically
			 identified for the display of such materials.
(2) Printed materials must be affixed in a
			 manner appropriate to the surface being utilized.
(3) Materials displayed for special
			 occasions, such as red and white day, must not damage surfaces and must be
			 carefully removed in a timely manner.
(4) Damage caused by improper posting and/or
			 the cost of removal will be charged to the division, department, office,
			 program, unit, activity, individual, or organization responsible for displaying
			 the printed material.
(5) Materials
			 advertising an event must be removed following the event.
(6) In order to provide abundant and fair
			 access to audiences, materials may be removed after an advertised event has
			 occurred and/or fourteen days after the original posting date.
(7) Courtesy and respect for the freedom of
			 expression by others dictates that postings are not to be marked on, destroyed,
			 or removed. Anyone discovered defacing postings will be subject to applicable
			 sanctions and/or disciplinary action and could be subject to criminal
			 charges.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-18 - Use of university vehicles

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement.
			 
								Motorized vehicles owned or leased by Youngstown state
			 university (university) are to be operated solely for university business and
			 only by authorized university faculty, staff, and students. Any personal use
			 must be authorized in advance and associated with the use of that vehicle for
			 university business. All university drivers must comply with university vehicle
			 use requirements and procedures.
(B) Scope. This policy applies to all
			 
								motorized vehicles as defined herein.
(C) Definition.
(1) "University vehicle
									" - a vehicle
			 that is either owned or leased as part of the 
									university's motor pool 
									, including but not limited to automobiles, passenger
			 vans, golf carts, and utility vehicles. Exclusion: This policy does not
			 cover vehicles leased by the university specifically for a university employee
			 and solely for that employee's combined business/ personal use.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-19 - Use of university equipment

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Use of the equipment
			 and supplies of Youngstown state university (university) is limited to the
			 pursuit of the university's mission.
(B) Scope. This policy applies to all
			 faculty, staff, and students and their use of university supplies and
			 equipment.
(C) Parameters.
(1) The university regularly purchases
			 equipment and supplies to meet its educational research and service missions.
			 Use of such equipment and supplies is restricted to the undertaking of those
			 missions. Faculty, students, and staff are not permitted to utilize university
			 equipment or supplies solely for personal use or for more than incidental
			 personal use as part of business use. Individuals who are not university
			 faculty, students, or staff may not use university equipment or supplies unless
			 contracted to do so.
(2) Any
			 exception to this policy must have the written approval of the appropriate
			 divisional executive officer.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-20 - Emergency response

Current through all regulations passed and filed through July 1, 2024
(A)
			 Policy statement. In the event of an emergency, the president or designee are
			 authorized to declare that an emergency situation exists and to invoke the
			 university's comprehensive emergency management plan.
(B) Definitions.
(1) "Emergency" - an event or condition that
			 presents an imminent risk of death, serious injury, or illness to the
			 university community, suspension or significant disruption of university
			 operations, significant physical or environmental damage, or significantly
			 affects the university's financial well-being. Specific emergencies or classes
			 of emergencies are listed in the university's comprehensive emergency
			 management plan.
(2) "Comprehensive
			 emergency management plan" - a statement of policy and procedures regarding
			 emergency management. It assigns tasks and responsibilities to university
			 officials specifying, and in some cases redefining, their roles during specific
			 emergency situations. The comprehensive emergency management plan ("plan") is
			 also the university's published authoritative strategies and directives to
			 prepare for, mitigate, respond to, and recover from actual or potential
			 emergencies university-wide. The plan references second-level "departmental
			 emergency operations plans" that prescribe changes in functional
			 responsibilities and operations by and/or within that specific department
			 during an emergency.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-4 - University Property and Use of Equipment › Section 3356-4-44 - Unmanned aircraft (drones and model aircraft)

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The operation of
			 unmanned aircraft systems ("UAS"), including drones and model aircraft, is
			 regulated by the federal aviation administration ("FAA") and relevant state
			 law. Youngstown state university ("university") seeks to permit UAS's to be
			 utilized productively in a manner that fully meets institutional, legal, public
			 safety, and ethical responsibilities.
(B) Purpose. To provide direction to anyone
			 seeking to operate a UAS or model aircraft on or above university property or
			 as part of university employment or university activities.
(C) Scope. This policy applies to:
(1) Employees, students, and student groups
			 operating UAS's in any location as part of their university employment or as
			 part of university activities;
(2)
			 The operation by any person of UAS's or model aircraft on or above Youngstown
			 state university property;
(3) The
			 purchase of UAS's with funding through the university, including university
			 accounts, grants, or Youngstown state university foundation accounts;
			 and
(4) The hiring or contracting
			 for any UAS services by a university department, office, or unit.