New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 90 - WORK FIRST NEW JERSEY PROGRAM › Subchapter 14 - FISCAL PROCEDURES FOR WFNJ SINGLE ADULTS AND COUPLES WITHOUT DEPENDENT CHILDREN (WFNJ/GA) › Section 10:90-14.4 - Fiscal and statistical reporting requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Forms described
				in this subsection shall be completed using GAAS or another automated system
				and either submitted to DFD, as indicated, or retained by each
				county/municipality approved to receive State aid in the WFNJ/GA program
				agency. Use of the forms described herein is required.
1. Each application shall be entered on the
				Application Register (Form WFNJ/GA-7) and shall be maintained by the agency on
				an updated basis. The Application Register is subject to review by
				representatives of the DFD.
2.
				Report WFNJ/GA-6A (Statistical Summary) shall be submitted on a monthly basis
				to the DFD within 10 days after the end of the assistance month.
3. Procedures for the use of the Statistical
				Summary (Form WFNJ/GA-6A) are as follows:
i.
				Form WFNJ/GA-6A is a monthly summary of data contained on Forms WFNJ/GA-6 and
				WFNJ/GA-7. Form WFNJ/GA-6A must be submitted in order to identify assistance
				paid that is eligible for 100 percent State aid. Items on WFNJ/GA-6, WFNJ/GA-6A
				and WFNJ/GA-7 must correspond for use in computing other statistical data.
				Section VI of Form WFNJ/GA-6A includes information on the monthly total numbers
				and costs of salaried employees related solely to the administration of the
				source of funds;
ii. All
				information supplied refers to the assistance month or, when applicable, to
				data derived from the month immediately preceding;
iii. The "Certification of Director of
				Welfare" section of Form WFNJ/GA-6A shall be signed by the agency director
				before submittal to DFD;
iv. Form
				WFNJ/GA-6A and supporting Form WFNJ/GA-6 may be amended up to 90 days after the
				close of the county/municipal fiscal year.
4. All agencies must submit fiscal data
				through electronic means (see
				10:90-12.3(c) 
				).
5. Form WFNJ/GA-535Q (WFNJ
				General Assistance Quarterly Financial Report) is to be prepared and submitted
				quarterly and Form WFNJ/GA-535A (WFNJ General Assistance Annual Financial
				Report) is to be prepared and submitted annually. All counties are required to
				complete and submit these forms. Those municipalities that will not be
				submitting the required audit and supplemental schedules necessary for DFD to
				complete an audit closeout for the General Assistance Program are required to
				complete and submit these forms. The quarterly report is to be submitted to the
				DFD on April 30, July 31, October 31 and January 31 for the previous quarter.
				The annual report is due 31 days after the end of the agency's fiscal year
				(either 6/30 or 12/31). These reports must be signed and dated in the section
				"Certification of CFO and Director of Welfare" by the county/municipal fiscal
				officer and the agency director before submitted to DFD. These reports must
				agree with the respective original or amended WFNJ/GA-6A, WFNJ/GA-12 and
				WFNJ/GA-31 for the reporting months/quarter.