New York Codes, Rules and Regulations › Title 12 - DEPARTMENT OF LABOR › Chapter V - Workers' Compensation › Subchapter A - General Provisions › Part 300 - Procedure before the Board › Section 300.27 - Meetings of the board

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Regular
				  meetings of the Board shall be held monthly, except in the month of August, at
				  the office of the Board [in Albany] in Schenectady, beginning at 10 o'clock in
				  the forenoon on the third Tuesday of the month unless the third Tuesday is a
				  legal holiday, in which event the regular meeting for that month shall be held
				  on the Tuesday next following which is not a legal holiday. Notwithstanding the
				  foregoing, the Board, at a regular meeting, or the Chair, in writing filed with
				  the secretary, may provide that a particular subsequent regular meeting or
				  meetings of the board may be held at any office of the Board at a time and day
				  or days other than as above specified.
(b) In addition to the regular meetings,
				  special meetings of the board may be called by the chair or by not less than
				  five members. Each such call, whether by the chair or by five or more board
				  members, shall be in writing, filed with the secretary, and shall state the
				  business for which the special meeting is called. A copy of the call, together
				  with notice of the place, date and hour of the meeting, shall be delivered
				  [personally or mailed] as prescribed by the Chair to each board member not less
				  than five business days prior to the date fixed for the special
				  meeting.
(c) Notice of regular
				  meetings shall not be required, except that if the place, date or hour of a
				  regular meeting is changed by the chair as provided in subdivision (a) of this
				  section, notice of the place, date or hour of the meeting shall be delivered
				  [personally or mailed] as prescribed by the Chair to each board member not less
				  than five business days prior to the date fixed for the regular
				  meeting.
(d) The chair or, in his
				  or her absence, the vice-chair shall preside at all board meetings. If at any
				  board meeting neither the chair nor vice-chair shall be present, the members
				  present shall designate one of the members to preside at such
				  meeting.
(e) Business transacted at
				  special meetings shall be confined to the business stated in the call, unless
				  all board members shall consent to the transaction of additional or further
				  items of business.
(f) At each
				  regular meeting of the Board, the attorney responsible for overseeing
				  adjudication, or his or her designee, shall report, orally or in writing, on
				  the conduct and the status of the adjudication of claims by the Board, as the
				  Board may require.
(g) Seven
				  members present at any regular or special meeting shall constitute a quorum for
				  the transaction of business, and no action shall be taken except by the assent
				  of not less than seven members. Each member present at a meeting of the board
				  shall vote on each question duly presented for action unless excused by the
				  board, or unless he or she has a direct personal or pecuniary interest in the
				  outcome of such question. An absent member may not be recorded as
				  voting.
(h) The secretary shall
				  keep minutes of all board meetings and provide the members with copies
				  thereof.
(i) At any regular or
				  special meeting of the Board, Board members, the Chair and Vice Chair may, at
				  the discretion of the Chair, convene by electronic means, including but not
				  limited to, teleconferencing and videoconferencing. The means of attendance
				  shall be duly recorded in the minutes of the meeting by the
				  secretary.