reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-12 - Transportation and field trip safety for an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What shall be
			 available on all trips, including routine walking trips?
The approved child day camp 
									is to:
(1) Have written and signed permission from
			 the parent before transporting or escorting a child away from the primary use
			 spaces of the approved child day camp for field trips and routine trips as
			 detailed in appendix A to this rule. The permission slips shall be kept on file
			 at the approved day camp for one year.
(2) Have the information pursuant to
			  rule
			 5101:2-18-05 of the
			 Administrative Code for each child on the trip, except routine walks.
(3) Have the written medical form pursuant to
			  rule
			 5101:2-18-11 of the
			 Administrative Code for any child who has a health condition which could
			 require medications, special procedures or
			 precautions during the course of the trip. The approved child day camp shall
			 also take supplies needed to provide such treatment.
(4) Have a working cellular phone or other
			 means of immediate communication. Cellular phones shall not be used by a driver
			 while the vehicle is in motion.
(5)
			 Ensure that the child day camp staff member responsible for each child on the
			 field trip maintains a written record of which vehicle each child is being
			 transported in and the cellular phone number of the adult in that vehicle who
			 could be contacted in an emergency.
(6) Ensure that a person trained in
			 cardiopulmonary resuscitation (CPR) and first aid in accordance with rule
			 5101:2-18-08 of the
			 Administrative Code shall be present in the vehicle for routine trips and field
			 trips and at the destination on all field trips. More than one person may be
			 used to meet this requirement.
(7)
			 Ensure that if the vehicle used to transport children is manufactured with seat
			 belts, they shall be utilized by all the adults and children in the vehicle,
			 and no more than one person shall be strapped in each seat belt. Children or
			 adults shall not be permitted to stand in a moving vehicle, sit on the floor or
			 ride in a vehicle where all seats are not securely anchored.
(8)
									Ensure that
			 reasonable accommodations are provided for children with special health needs,
			 so that children are not excluded from trips because of a special health
			 need.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-18 - Child Day Camps › Section 5101:2-18-13 - Safe and sanitary equipment and environment in an approved child day camp

Current through all regulations passed and filed through July 1, 2024
(A) What are the safe equipment requirements
			 for an approved child day camp?
The approved child day camp is
				to:
(1)
									
									Ensure
			 that materials and furniture shall be sturdy, safe and easy to clean and
			 maintain. They 
									are also to be free
			 of sharp points 
									or corners;  splinters or protruding nails; loose or rusty
			 parts; peeling or chipping paint
			 ; or other hazardous features.
(2)
									
									Ensure
			 that equipment and materials which are not usable due to breakage or
			 being a hazard 
									are removed immediately and stored away from
			 children until repaired or replaced.
(3)
									
									Ensure that all children's equipment
			 
									is
			 used in accordance with the manufacturer's guidelines.
(4)
									
									Ensure that safety gear required for an activity
									
									is
			 appropriately sized and designed specifically for the activity being
			 conducted.
(5)
									
									Ensure that
			 air conditioners, heat pumps, electric fans and space heaters
			 
									are
			 mounted or placed out of the reach of children or have safeguards which prevent
			 children from being injured.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-02 - Ohio database for adult protective services (ODAPS)

Current through all regulations passed and filed through July 1, 2024
(A) Each county
			 department of job and family services (CDJFS), or its designated agency, shall
			 collect and submit data to the Ohio department of job and family services
			 (ODJFS) concerning the implementation of sections
			 5101.60
			 to
			 5101.73
			 of the Revised Code.
(B) The CDJFS,
			 or its designated agency, shall record all case record information as required
			 in rule
			 5101:2-20-04
			 of the Administrative Code in the Ohio database for adult protective services
			 information system (ODAPS) maintained by ODJFS.
(C) Access to, and use of, data in ODAPS
			 shall be limited to the extent necessary to carry out the adult protective
			 services program.
(1) Access will be granted
			 by ODJFS based on the request of the CDJFS or its designated agency.
(2) The CDJFS or its designated agency shall
			 notify ODJFS of any and all personnel changes in relation to staff access needs
			 for ODAPS.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-03 - Adult protective services designated agency provisions

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 department of job and family services (CDJFS) may designate another agency to
			 perform the following duties:
(1) Receive and
			 screen referrals, and investigate reports of abuse, neglect, or
			 exploitation.
(2) Evaluate the need
			 for protective services.
(3) To the
			 extent of available funds, provide or arrange for the provision of protective
			 services.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-04 - Adult protective services case records

Current through all regulations passed and filed through July 1, 2024
(A) Each county department of job and family
			 services (CDJFS) or its designated agency shall maintain information required
			 pursuant to section
			 5101.631
			 of the Revised Code, as the official adult protective services case record for
			 each adult who is the subject of a referral of abuse, neglect, or exploitation.
			 This case record shall document all activities performed by the CDJFS or its
			 designated agency from the time of receipt of the referral of abuse, neglect,
			 or exploitation until the closing of the case.
(B) The CDJFS or its designated agency shall
			 record all case record information in the Ohio database for adult protective
			 services information system (ODAPS) maintained by the Ohio department of job
			 and family services (ODJFS). The information contained in ODAPS will constitute
			 the actual, official, and permanent case record.
(C) The case record shall contain all
			 information, pictures, documents, and
			 communications pertaining to the investigation of a report of abuse, neglect,
			 or exploitation, and the provision of services to alleviate any indicated
			 concerns.
(D) The case record shall
			 contain case notes which document chronologically all activities performed
			 during the investigation, assessment, case planning, and provision of services.
			 The case notes shall include but are not limited to:
(1) Phone calls.
(2) Personal interviews.
(3) Reason and date for adult protective
			 service termination.
(4) Dates(s)
			 of receipt and preparation of documentation or communication as specified in
			 paragraph (C) of this rule.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-05 - Confidentiality and dissemination of adult protective services information

Current through all regulations passed and filed through July 1, 2024
(A) Each referral,
			 assessment/investigation and record of provision of services related to reports
			 of adult abuse, neglect or exploitation is confidential
			 pursuant to section
			 5101.63
								 of the Revised Code. Information in the statewide adult protective
			 services information system is confidential and is not subject to disclosure
			 pursuant to section
			 149.43
			 or
			 1347.08
			 of the Revised Code. Information may be shared only when dissemination is
			 authorized by this rule.
(B) If any
			 person commits, causes, permits or encourages unauthorized dissemination of
			 information, the county department of job and family services (CDJFS) or its
			 designee shall give written notification of such unauthorized dissemination to
			 the county prosecutor or city director of law and the Ohio department of job
			 and family services (ODJFS). A copy of the written notification shall be
			 maintained in the case record.
(C)
			 The CDJFS or its designee shall not release the identity of the
			 referent/reporter, or any person providing information during the course of an
			 assessment/investigation. The identities of these individuals shall not be
			 released or affirmed by the CDJFS or its designee to any party without the
			 written consent of the individual(s) involved, except to those individuals
			 outlined in paragraph (D) of this rule.
(D) The CDJFS or its designee may release the
			 identity of the referent/reporter or any person providing information during
			 the course of an assessment investigation to the following entities:
(1) ODJFS staff with supervisory
			 responsibility in the administration of Ohio's adult protective services
			 program.
(2) Law enforcement when
			 investigating a criminal case.
(3)
			 The county prosecutor when information is needed for criminal
			 proceedings.
(4) Another CDJFS or
			 its designee assessing/investigating an adult abuse, neglect or exploitation
			 report involving a principal of the case.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-06 - The county adult protective services memorandum of understanding

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 adult protective services memorandum of understanding, hereinafter referred to
			 as the memorandum, is a document that sets forth the normal operating
			 procedures to be employed by all concerned officials in the execution of their
			 respective responsibilities pursuant to section
			 5101.621 of the Revised Code
			 when conducting elder abuse, neglect or exploitation assessments or
			 investigations. The purpose of the memorandum is to delineate clearly the role
			 and responsibilities of each official or agency in assessing or investigating
			 elder abuse, neglect or exploitation in the county. The respective duties and
			 requirements of all involved shall be addressed in the memorandum.
(B) Each county department of job and family
			 services (CDJFS) shall prepare a memorandum described in paragraph (A) of this
			 rule to be signed by all of the following:
(1) The director of the CDJFS.
(2) The director of the designated agency if
			 the county department has entered into an  agreement or
			 contract with another entity pursuant to section
			 5101.652 of the Revised
			 Code.
(3) The county peace
			 officer.
(4)
									The chief
			  peace 
									officer of the
			 largest municipality within the county.
(5) Other law enforcement officers handling
			 adult abuse, neglect, and exploitation cases in the county.
(6) The prosecuting attorney of the
			 county.
(7) The coroner of the
			 county.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-07 - Education and in-service training requirements for APS caseworkers and supervisors

Current through all regulations passed and filed through July 1, 2024
(A) Adult protective services (APS)
			 caseworkers hired on or after September 29, 2015 shall complete APS core
			 training:
(1) At a minimum, the following APS
			 core training courses shall be completed within the first year of continuous
			 employment:
(a) APS laws and
			 regulations.
(b) Dynamics of elder
			 abuse.
(c) The aging
			 process.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-11 - Adult protective services screening

Current through all regulations passed and filed through July 1, 2024
(A) The county department of job and family
			 services (CDJFS) or its designee shall have the ability to receive and screen
			 the written and/or oral referrals of adult abuse, neglect and/or exploitation
			 twenty-four hours a day seven days a week.
(B) The screening decision protocol for
			 referrals received on a day that is not a working day as defined in section
			 5101.60
			 of the Revised Code and after business hours on working days may be outlined
			 within the county's memorandum of understanding established pursuant to rule
			 5101:2-20-06
			 of the Administrative Code.
(C) The
			 CDJFS or its designee shall attempt to obtain, at a minimum, the following
			 information from a referent making a referral regarding alleged adult abuse,
			 neglect and/or exploitation and arrive at a screening decision. Receipt of all
			 of the following information is not required in order to screen in a report:
(1) The name(s) and address(es) of the adult
			 and the adult's caregiver or guardian and all household members.
(2) The adult's age.
(3) The adult's race and ethnicity.
(4) Circumstances regarding the abuse,
			 neglect, and/or exploitation.
(5)
			 Alleged perpetrator's access to the adult, if applicable.
(6) The adult's current condition.
(7) The adult's current location.
(8) Information regarding any evidence of
			 previous abuse, neglect and/or exploitation.
(9) Any other information that might be
			 helpful in establishing the cause of the known or suspected abuse, neglect
			 and/or exploitation.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-12 - Adult protective services assessment and investigation

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 department of job and family services (CDJFS) or its designee shall be
			 responsible for conducting an assessment/investigation on all reports of abuse,
			 neglect, or exploitation for adults age sixty and older, and shall evaluate the
			 need for adult protective services.
(B) The CDJFS or its designee shall do all of
			 the following:
(1) Attempt a face-to-face
			 visit with the alleged adult victim, preferably in the alleged adult victim's
			 own home without the interference of others. If face-to-face contact is not
			 possible, the reason(s) must be documented in the case record.
(2)
									
									Provide
			 written notice of the intent to investigate and explain the notice in language
			 reasonably understandable to the adult who is the subject of the investigation
			 at the time of the initial interview, if notice was not
			 given at the time of initiation of the report pursuant to rule
			 5101:2-20-11
			 of the Administrative Code. The CDJFS or its designee shall arrange for
			 translator/interpreter services 
									if needed.
(3) Assess the risk to the adult who is
			 subject of a report, by considering the following factual information:
(a) The specific danger (abuse, neglect or
			 exploitation) and the degree of danger (physical or sexual harm, mental anguish
			 or mental illness) in the adult's living conditions.
(b) The personal vulnerability of the adult
			 which may include one or more of the following conditions:
(i) Handicap due to infirmities of
			 aging.
(ii) Physical or mental
			 impairments preventing the adult from providing for his or her own care without
			 the assistance of a caretaker.
(iii) The adult's understanding of his or her
			 current situation.
(iv) The adult's
			 feelings about his or her current living situation.
(c) The social vulnerability of the adult,
			 which may include one or more of the following conditions:
(i) The absence of a guardian, caretaker,
			 spouse, adult children, next of kin or friends.
(ii) The unlawful or improper act of a
			 caretaker using an adult or his or her resources for monetary or personal
			 benefit, profit or gain.
(iii) The
			 failure or inability of a caretaker or the adult to provide goods or services
			 necessary to avoid physical harm, mental anguish or mental illness.
(4) Interview other
			 known persons and/or agencies who may have knowledge of the abuse, neglect or
			 exploitation.
(5) Investigate
			 additional concerns regarding the adult victim that are discovered during the
			 initial investigation of suspected abuse, neglect and/or exploitation while the
			 CDJFS or its designee is actively involved with the adult.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-13 - Adult protective services third party investigation

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 department of job and family services (CDJFS) or its designee shall adhere to
			 this rule for reports of adult abuse, neglect and/or exploitation where there
			 is a potential conflict of interest because one or more of the following
			 parties is a principal of the report:
(1) Any
			 employee, or agent of ODJFS, the CDJFS or its designee.
(2) Any authorized person representing ODJFS,
			 the CDJFS or its designee who provides services for payment or as a
			 volunteer.
(3) Any time a CDJFS or
			 its designee determines that a conflict of interest exists. The CDJFS or its
			 designee shall document in the case record if a conflict of interest is
			 identified.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-14 - Requirement for cross-referring reports of elder abuse, neglect, or exploitation

Current through all regulations passed and filed through July 1, 2024
(A) The provisions of rule
			 5101:2-20-05
			 of the Administrative Code regarding confidentiality apply to all
			 cross-referrals of elder abuse, neglect, or exploitation required by this
			 rule.
(B) The county department of
			 job and family services (CDJFS) or its designated agency shall make a referral
			 to the following agencies, as necessary, upon review of a report made under
			 section 
									5101.63
								 of the Revised
			 Code or an investigation conducted under section
			 5101.65
								 of the Revised
			 Code:
(1) The local county board of
			 developmental disabilities if the CDJFS or its designated agency knows or has
			 reasonable cause to believe that the subject is an individual with a
			 developmental disability as defined in section
			 5126.01 of the Revised Code. The
			 CDJFS or its designated agency shall proceed with a case in accordance with
			 sections 5101.60 to
			 5101.71 of the Revised Code when
			 a referral is received from the local county board of developmental
			 disabilities in accordance with section
			 5126.31 of the Revised
			 Code.
(2) The office of the state
			 long-term care ombudsman program if the subject is a resident of a long-term
			 care facility, as defined in section
			 173.14 of the Revised Code. The
			 CDJFS or its designated agency shall proceed with a case in accordance with
			 sections 5101.60 to
			 5101.71 of the Revised Code when
			 a referral is received from a state or regional long-term care ombudsman
			 program in accordance with section
			 173.20 of the Revised
			 Code.
(3) The department of health
			 if the subject is a resident of a nursing home, as defined in section
			 3721.01 of the Revised Code, and
			 has allegedly been abused, neglected, or exploited by an employee of the
			 nursing home.
(4) The public
			 children services agency of that county if the subject is a child, as defined
			 in section 5153.01 of the Revised
			 Code.
(5)
									The local law enforcement agency with jurisdiction over the
			 area where the subject resides if the subject is being or has been criminally
			 exploited.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-16 - Case planning and case review for adult protective services

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 department of job and family services (CDJFS) or its designated agency shall
			 develop a case plan for each adult who receives protective services. The case
			 plan shall be part of the case record.
(1) A
			 case plan shall be developed by the CDJFS or its designated agency no later
			 than thirty calendar days after whichever of the following occurs first:
(a) The case decision indicates the need for
			 services and the adult agrees to the provision of protective
			 services.
(b) The adult requests
			 services and the CDJFS or its designated agency determines that the requested
			 services are needed and can be provided.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-20 - Adult Protective Services › Section 5101:2-20-17 - Adult protective services disaster preparedness plan requirements

Current through all regulations passed and filed through July 1, 2024
(A)
								Each county department of job and family services
			 (CDJFS), or its designated agency, will have, in writing, a disaster
			 preparedness plan and include this plan in its agency adult protective services
			 (APS) policy. In the event that all of the components of this rule are
			 currently addressed, existing emergency preparedness plans within a separate
			 CDJFS department may be used and/or modified in lieu of creating an emergency
			 preparedness plan specific to APS.
(B)
								The following
			 areas are to be addressed in each CDJFS disaster preparedness plan:
(1)
									Identification of
			 essential personnel needed for the operation of the agency.
(2)
									Alternative
			 physical work locations including provisions for temporary work
			 sites.
(3)
									Communication plan for agency staff, designated agency
			 staff, and other critical team members with or without e-mail, internet, Ohio
			 database for adult protective services information system (ODAPS) or telephone
			 access.
(4)
									Identification of essential work activities that are to
			 continue in order to ensure the safety of adults being served.
(5)
									Procedures for
			 handling referrals.
(6)
									Procedures for tracking clients with or without ODAPS
			 or other technical systems in place.
(7)
									Continuity of
			 services to adults receiving in-home supportive services.
(8)
									Maintenance and
			 security of agency records not included in ODAPS, including hard copies and
			 soft copies stored in other software applications.
(9)
									Maintenance and
			 security of court records for APS cases.
(10)
									Coordination of
			 services with law enforcement, hospitals/medical providers or other disaster
			 response agencies for adults with court orders of protective
			 services.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-25 - Title XX Social Services Program: Administration › Section 5101:2-25-01 - Uniform definitions of Title XX services and other definitions of terms used in Chapter 5101:2-25 of the Administrative Code

Current through all regulations passed and filed through July 1, 2024
The definitions contained in this rule are to be used by the
				county department of job and family services (CDJFS) when developing and
				implementing its Title XX program and preparing the "Title XX County
				Profile."
(A) "Adoption services"
			 means:
(1) Services or activities provided to
			 assist in bringing about the adoption of a child.
(2) Component services and activities which
			 may include but are not limited to counseling the biological parent(s),
			 recruitment of adoptive homes, and pre and post placement training and/or
			 counseling.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-25 - Title XX Social Services Program: Administration › Section 5101:2-25-02 - Title XX administration

Current through all regulations passed and filed through July 1, 2024
(A) A county department of job and family
			 services (CDJFS) that purchases services 
								under contract or provides programs either directly or
			 through a subgrant shall administer Title XX services in accordance with
			 the requirements of Title XX of the Social Security Act, 88 Stat. 2337 (1974),
			 42 U.S.C.
			 1397 (2010), section
			 5101.46
			 of the Revised Code, and Chapter 5101:2-25 of the Administrative Code. Child
			 care services provided under Title XX are excluded from the requirements
			 contained in Chapter 5101:2-25 of the Administrative Code. The CDJFS shall
			 follow child care requirements contained in Chapter 5101:2-16 of the
			 Administrative Code.
(B) Each
			 county in Ohio is designated as a separate geographic area for Title XX
			 services planning, implementation, monitoring, and evaluation.
(C) The Title XX program year is October
			 first through September thirtieth.
(D) Title XX services may be provided
			 through:
(1) "Compact services" are formal or
			 informal arrangements between the CDJFS and a community agency(s);
(2) "Direct services" are services provided
			 by staff or the CDJFS;
(3)
			 "Purchase services" are services provided through written contract between
			 private or nonprofit agency(s); or
(4)
									"Agreements" contract(s) or subgrant(s)
			 as defined in rule
			 5101:2-25-01
			 of the Administrative Code.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-25 - Title XX Social Services Program: Administration › Section 5101:2-25-03 - Title XX county profile

Current through all regulations passed and filed through July 1, 2024
(A)
								
								Each
			 county department of job and family services (CDJFS) is to submit an annual
			 "Title XX County Profile" into the federal reporting SSBG Title XX reporting
			 system no later than June fifteenth. The county profile is to identify the
			 Title XX social services to be provided during the upcoming federal fiscal
			 year, October first to September thirtieth.
(B)
								The CDJFS can amend the profile report in the system no
			 later than July fifteenth prior to the FFY for which it is effective. The CDJFS
			 is to ensure the last amended profile be signed by the county commissioner or
			 designee. The amended "Title XX County Profile" is to comply with the
			 requirements of paragraph (C) of this rule and will take into consideration
			 comments and recommendations received during the public hearing held in
			 accordance with paragraph (D) of this rule.
(1)
									The CDJFS is to
			 maintain the original and all amended county profile(s) with signature(s) of
			 approval by the CDJFS' director and county commissioner(s) or designee, and the
			 date and location of the public hearing pursuant to paragraphs (D) and (E) of
			 this rule, on file to present at a state hearing upon request or in the event
			 of an inquiry.
(2)
									Once the amended "Title XX County Profile" has been
			 signed in accordance with paragraph (B)(1) of this rule, the CDJFS is to enter
			 the amended "Title XX County Profile" within the federal reporting SSBG Title
			 XX reporting system.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-25 - Title XX Social Services Program: Administration › Section 5101:2-25-07 - Title XX eligibility and reimbursement

Current through all regulations passed and filed through July 1, 2024
(A) Child care services provided under Title
			 XX are excluded from the requirements contained in this rule and the county
			 department of job and family services (CDJFS) shall follow child care
			 requirements contained in Chapter 5101:2-16 of the Administrative
			 Code.
(B) Reimbursement under Title
			 XX for expenditures for services delivered to individuals is contingent upon
			 the following:
(1) Service is
			 
									defined in the
			 "Comprehensive Title XX Social Services Plan" (CTXXSSP) and specifically
			 included in the county's "Title XX County Profile," maintained in the federal
			 reporting SSBG Title XX system.
(2) The individual who receives the service
			 is a member of one of the eligibility categories to which the service is
			 available in the county of residence. Eligibility information will be
			 documented in accordance with paragraphs (D) and (E) of this
			 rule.
(3) The individual
			 receiving the service(s) correctly met the eligibility factors which are
			 applicable to the service(s) received by the individual and the individual's
			 eligibility category.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-02 - PCSA requirement to participate in child protection oversight and evaluation

Current through all regulations passed and filed through July 1, 2024
(A) The public children services agency
			 (PCSA) shall participate with the Ohio department of job and family services
			 (ODJFS) staff in the child protection oversight and evaluation (CPOE) quality
			 improvement review 
								which may be conducted in two twenty-four
			 month phases.
(B)
								The PCSA is to
			 develop and sumbit for approval by ODJFS a plan for practice advancement (PPA)
			 outlining the PCSAs strategies to improve casework practices and/or systemic
			 issues. The PPA is required to be submitted to ODFJS within forty-five days of
			 the first twenty-four month CPOE entrance conference.
(C)
								If the PCSA
			 requests an extenstion to submit the PPA, all of the following is to
			 occur:
(1)
									The
			 written extension request is to be submitted to ODJFS prior to the expiration
			 of the established timeframe outlined in paragraph (B) of this
			 rule.
(2)
									The decision to grant the extension will be provided to
			 the PCSA in writing within fifteen days of the receipt of the
			 request.
(3)
									The length of the extension will be based on the
			 rationale provided for the basis of the extension.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-03 - Procedure for complaints of alleged discriminatory acts, policies or practices in the foster care or adoption process that involve race, color or national origin

Current through all regulations passed and filed through July 1, 2024
(A) Each public children services agency
			 (PCSA), private child placing agency (PCPA), and private noncustodial agency
			 (PNA) shall provide a written notice of the procedure for any complaints of
			 discrimination in the foster care or adoption process that involve race, color
			 or national origin (RCNO) to all individuals inquiring about or applying to be
			 a foster caregiver or adoptive parent. Such notice shall be provided within
			 seven days of the individual's first contact with the agency.
(B) Any individual may file a complaint
			 alleging a discriminatory act, policy or practice involving RCNO in the foster
			 care or adoption process of a PCSA, PCPA, PNA or the Ohio department of job and
			 family services (ODJFS).
Any person, including but not limited to, an employee or former
				employee of a PCSA, PCPA, or PNA or a member of a family which has sought to
				become a foster caregiver or adoptive parent, may also file a complaint
				alleging that he or she was intimidated, threatened, coerced, discriminated
				against or otherwise retaliated against in some way by a PCSA, PCPA, PNA or by
				ODJFS, due to the individual making a complaint, testifying, assisting, or
				participating in any manner in an investigation, proceeding, or hearing in
				connection with an allegation that a PCSA, PCPA, PNA or ODJFS engaged in
				discriminatory acts, policies, or practices as it applies in the foster care or
				adoption process.
(C) The
			 individual filing a complaint shall use the JFS 02333 "Discrimination
			 Complaint."  The complaint
			 shall be filed within two years from the date of the occurrence of the alleged
			 discriminatory act; or two years from the date upon which the complainant
			 learned or should have known of a discriminatory act, policy or practice. The
			 complaint may be filed with:
(1) Any PCSA,
			 PCPA or PNA; or,
(2) The ODJFS-
			 bureau of civil rights (BCR).
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-07 - Delegation of responsibilities and contracting for the performance of specified agency duties

Current through all regulations passed and filed through July 1, 2024
(A) A public children services agency (PCSA)
			 may enter into a contract with a county department of job and family services
			 (CDJFS);
								county boards of mental health and addiction
			 services; 
								county boards of developmental
			 disabilities; regional councils of political subdivisions established under
			 Chapter 167. of the Revised Code; public and private individuals or providers
			 of services; or managed care organizations and prepaid health plans to assist
			 them in performing their assigned duties outlined in section
			 5153.16 of the Revised Code.
(B)
								 The PCSA shall
			 not enter into contracts with other entities delegating its responsibility to
			 perform its investigation duties outlined in section
			 2151.421 of the Revised
			 Code.
(C)
								 If entering into a contract, the PCSA shall ensure
			 that the agency, organization, provider or individual has the required state
			 licensing credentials in order to perform the specified duties outlined in the
			 contract.
(D)
								 When an agreement,
			 compact or contract for the purposes of placing a child is executed between a
			 PCSA and another person, agency, or any other provider of services, the
			 agreement shall specify criteria to be followed to work together in developing
			 and executing case plan services and participating in case reviews and/or
			 semiannual administrative reviews, and the completion of reunification
			 assessments.
Effective:
				7/1/2014
R.C.
				119.032 review dates:
				04/07/2014 and
				07/01/2019
Promulgated
				Under: 119.03
Statutory
				Authority: 5153.16
Rule
				Amplifies: 5153.16
Prior
				Effective Dates: 9/28/87, 1/1/89, 1/1/90, 10/1/97(Emer.), 12/30/97, 5/01/03,
				12/21/07
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-11 - Multiethnic Placement Act (MEPA) agency administrative requirements

Current through all regulations passed and filed through July 1, 2024
(A) Each public
			 children services agency (PCSA) and private child placing agency (PCPA) shall
			 designate a person to serve as the agency's internal monitor for the purposes of the Multiethnic Placement
			 Act, Oct. 20, 1994,
			 P.L.
			 103-382, as amended by Section 1808 of the Small
			 Business Job Protection Act of 1996, Aug. 20, 1996,
			 P.L.
			 104-188 (MEPA), and the Civil Rights Act of 1964
			 (Title VI). PCSAs and PCPAs
			 may share MEPA monitors from other PCSAs or PCPAs to fulfill MEPA monitoring
			 functions.
(1) The MEPA monitor shall not be
			 the child's caseworker or the caseworker's supervisor.
(2) The MEPA monitor shall not serve as the
			 agency's civil rights coordinator.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-13 - Administrative procedures for falsification in adoption

Current through all regulations passed and filed through July 1, 2024
(A) If the agency
			 working with the family suspects that a false statement or false document was
			 knowingly made or submitted during the homestudy process or after the homestudy
			 was approved, the worker shall report the information to the agency
			 administrator or designee within three days of the initial determination of
			 possible falsification. The written statement shall include, but is not limited
			 to:
(1) The original document completed by
			 the applicant, or written documentation of the false statement provided by the
			 applicant or adoptive family.
(2) Documentation verifying the information
			 or document is knowingly false.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-14 - PCSA requirements for recording a child fatality or near fatality

Current through all regulations passed and filed through July 1, 2024
(A)
								Upon receipt of information involving a child fatality
			 or near fatality, the public children services agency (PCSA) shall record the
			 information into the statewide automated child welfare information system
			 (SACWIS) pursuant to rule
			 5101:2-36-01.
(B)
								The PCSA shall
			 categorize a child fatality or near fatality alleged to have occurred through
			 known or suspected child abuse or neglect as a child abuse or neglect
			 report.
(C)
								A near fatality includes allegations of known or
			 suspected child abuse or neglect certified by a physician to place a child in
			 serious or critical condition in accordance with the Child Abuse Prevention and
			 Treatment Act Reauthorization Act of 2010 (P.L.
			 111-320, 12/20/10).
(D)
								The PCSA shall
			 complete the child fatality/near fatality record in SACWIS, in accordance with
			 42
			 U.S.C. 5106A (1/2019), within five days of
			 receipt of a referral pursuant to paragraph (B) of this rule when any of the
			 following apply:
(1)
									The death of a child occurred while in the custody of
			 the PCSA.
(2)
									The near fatality of a child occurred while in the
			 custody of the PCSA.
(3)
									The death of a child resulting from suspected child
			 abuse or neglect.
(4)
									The near fatality of a child resulting from suspected
			 child abuse or neglect.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-19 - Public children service agencies (PCSA), private child placing agencies (PCPA), private noncustodial agencies (PNA): penalties for failure to comply with fiscal accountability procedures. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 1-1-07
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-20 - PCSA complaint review and report disposition appeal policy

Current through all regulations passed and filed through July 1, 2024
(A) The public
			 children services agency (PCSA) shall develop and implement written policies
			 for receiving, reviewing and resolving both of the following:
(1) Complaints concerning the provision of
			 services from parents, custodians, legal guardians, foster caregivers, kinship
			 caretakers, applicants or providers of approved adult-supervised living
			 arrangements, and children.
(2)
			 Report disposition appeals by alleged perpetrators who disagree with the
			 PCSAreport disposition of a report of child abuse or neglect.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-21 - Confidentiality and dissemination of child welfare information

Current through all regulations passed and filed through July 1, 2024
(A) Each referral,
			 assessment/investigation and provision of services related to reports of child
			 abuse, neglect, dependency, or family in need of services (FINS) is
			 confidential. Information contained in the statewide automated child welfare
			 information system (SACWIS) is confidential pursuant to section
			 5101.131 of the Revised Code.
			 This information may be shared only when dissemination is authorized by this
			 rule.
(B) If any information is
			 disseminated, the public children services agency (PCSA) shall notify the
			 receiver of the information that all of the following apply:
(1) The information is confidential and is
			 not subject to disclosure pursuant to section
			 149.43 or
			 1347.08 of the Revised Code by
			 the agency to whom the information was disclosed.
(2) Unauthorized dissemination of the
			 contents of the information is in violation of section
			 2151.421 of the Revised
			 Code.
(3) Anyone who permits or
			 encourages unauthorized dissemination of the contents of the information
			 violates section 2151.99 of the Revised Code and
			 such a violation is a misdemeanor of the fourth degree.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-23 - Case records for children services

Current through all regulations passed and filed through July 1, 2024
(A) The public children services agency
			 (PCSA) shall record case information in the statewide
			 automated child welfare information system (SACWIS). Case information that
			 cannot be recorded in SACWIS shall be maintained as hard copy files, electronic
			 files or as a combination of both.
(B)
								All case records prepared, maintained, and permanently
			 kept by the PCSA are confidential. Access to PCSA case records and the release
			 of PCSA case record information shall be conducted pursuant to and in
			 accordance with the requirements outlined in rule
			 5101:2-33-21
			 of the Administrative Code.
(C)
								The
			 PCSA shall prepare, maintain, and permanently keep records for all referrals,
			 related screening decisions, and information received by the agency pursuant to
			 rule
			 5101:2-36-01
			 of the Administrative Code
								.
(D)
								 The PCSA shall
			 prepare, maintain, and permanently keep records for all of the following intake
			 categories which the PCSA has received and/or conducted an
			 assessment/investigation and required activities pursuant to Chapters 5101:2-36
			 and 5101:2-37 of the Administrative Code:
(1)
									 Child abuse
			 and/or neglect reports.
(2)
									 Dependency reports.
(3)
									 Family in need
			 of services reports.
(4)
									 Information and/or referral intakes.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-26 - The county child abuse and neglect memorandum of understanding

Current through all regulations passed and filed through July 1, 2024
(A) The county
			 child abuse and neglect memorandum of understanding, hereinafter referred to as
			 the memorandum, is a document that sets forth the normal operating procedures
			 to be employed by all concerned officials in the execution of their respective
			 responsibilities when conducting a child abuse or
			 neglect assessments/investigations. The purpose of the memorandum is to
			 delineate clearly the role and responsibilities of each official or agency in
			 assessing or investigating child abuse or neglect in the county. The respective
			 duties and requirements of all involved shall be addressed in the
			 memorandum.
(B) Each public
			 children services agency (PCSA) 
								is to prepare a memorandum
			 and submit it to Ohio department of job and family
			 services (ODJFS) before December thirty-first of each biennial year. PCSAs may
			 complete the JFS 01425 "Model Memorandum of Understanding" using JFS 01425I
			 "Instructions for the Model Memorandum of Understanding." The PCSA may create a
			 template in lieu of the JFS 01425, containing all requirements outlined in the
			 JFS 01425.
(C)
								The memorandum is
			 to be signed by the following parties:
(1)
									The juvenile judge of the county or the juvenile
			 judge's representative with approval from the juvenile judge; or if there is
			 more than one juvenile judge in the county, a juvenile judge or the juvenile
			 judge's representative selected by the juvenile judges or, if they are unable
			 to do so for any reason, the juvenile judge who is senior in point of service
			 or the senior juvenile judge's representative.
(2)
									The county peace
			 officer.
(3)
									Chief peace officers of all political subdivisions
			 within the county.
(4)
									Other law enforcement officers, designated by the chief
			 of their department, assigned to investigate child abuse and neglect cases in
			 the county.
(5)
									The prosecuting attorney of the county.
(6)
									The
			 PCSA.
(7)
									If the PCSA is not the county department of job and
			 family services (CDJFS), the CDJFS.
(8)
									The local animal
			 cruelty reporting agency.
(9)
									If the PCSA participated in the execution of a
			 memorandum under section
			 2151.426
			 of the Revised Code establishing a children's advocacy center, each
			 participating member of the children's advocacy
			 center.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-27 - Title IV-E agency contract and contract monitoring for nonplacement services

Current through all regulations passed and filed through July 1, 2024
(A)
								Each Title IV-E
			 agency, as defined in rule
			 5101:2-1-01
			 of the Administrative Code, is to use the statewide "agreement for Title IV-E
			 agencies for the provision of nonplacement services," hereinafter referred to
			 as the " non-placement agreement," in the statewide automated child welfare
			 system (SACWIS) when:
(1)
									Contracting for aftercare support from a qualified
			 residential treatment program (QRTP) is negotiated at a different rate than the
			 medicaid rate for non-medicaid eligible children.
(2)
									Contracting for
			 aftercare services by a QRTP.
(3)
									The IV-E agency
			 chooses to use the "non-placement agreement" for any nonplacement service
			 contract.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-28 - Joint planning and sharing of information among the PCSA and CDJFS

Current through all regulations passed and filed through July 1, 2024
(A) Upon receipt of
			 a request from the county department of job and family services (CDJFS) , the
			 public children services agency (PCSA) shall engage in joint planning and
			 sharing of information with the CDJFS in order to:
(1) Assess, plan and provide coordinated
			 services to children, families and adults receiving services from the PCSA and
			 the CDJFS.
(2) Assist the CDJFS in
			 establishing best interests statements for minor parents who apply for or
			 participate in Ohio works first (OWF) pursuant to section
			 5107.24 of the Revised
			 Code.
(3) Assist OWF families
			 receiving services from the PCSA to implement provisions of their family
			 assessment/appraisal and self-sufficiency contract.
Ohio Administrative Code › Title 5101:2 - Division of Social Services › Chapter 5101:2-33 - Administrative Requirements › Section 5101:2-33-55 - Education and training requirements for PCSA caseworkers

Current through all regulations passed and filed through July 1, 2024
(A) As used in this
			 rule, "caseworker" is defined in rule
			 5101:2-1-01 of the
			 Administrative Code.
(B) A public
			 children services agency (PCSA) may hire an applicant as a caseworker only if
			 the applicant has one or more of the following:
(1) A bachelor's degree in human services
			 related studies.
(2) A bachelor's
			 degree in any field and employed for at least two years in a human services
			 related occupation.
(3) An
			 associate's degree in human services related studies.
(4) At least five years of employment in a
			 human services related occupation.