reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3361:10 - University of Cincinnati › Chapter 3361:10-55 - Emergency Closures › Section 3361:10-55-01 - Emergency closures: announcement

Current through all regulations passed and filed through July 1, 2024
The university of Cincinnati is always officially open. During
				periods of severe inclement weather, public emergency, or other crisis, the
				president
								or the president's designee
				of the university of Cincinnati may issue an announcement of campus status as
				appropriate to the situation on the university electronic mail system and
				through local mass media outlets. In general, such a campus status announcement
				will inform the general public, as well as university of Cincinnati students
				and employees, that the university of Cincinnati campus, or a specific
				designated portion of the campus, is closed for a specific time period.
(A) Such announcements may specify that
			 university of Cincinnati classes, with the exception of the college of
			 medicine, are canceled until or after a specific time, or for an entire
			 day.
(B) Such announcements may
			 specify that all events and programs, including both university events and
			 non-university events held in university facilities, are canceled.
(C) Such announcements may specify that
			 certain university offices and facilities are closed, except for essential
			 offices that never close under any circumstances, which are identified in rule
			 3361:30-16-01
			 of the Administrative Code.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-1 - Accounting › Section 3361:20-1-01 - Accounting: departmental accounts

Current through all regulations passed and filed through July 1, 2024
Any departmental funds collected as fees or fines or for any
				reason whatsoever shall be administered through the business appropriate
				centralized university finance office. No departmental funds of any nature
				shall be carried in bank accounts that have not been authorized by the board of
				trustees.
Replaces: 3361:20-1-01
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-17 - Collections › Section 3361:20-17-01 - Collections: student billing policies

Current through all regulations passed and filed through July 1, 2024
(A) Students are billed for tuition and fees
			 prior to the beginning of a term or upon registration for the term. Tuition and
			 fees generally include the instructional, general, information technology and
			 instructional equipment (ITIE) fees, residence life fees, student health
			 insurance and other fees that may be approved. Certain non-tuition-related
			 charges will also be included on a student's bill and be subject to the
			 established due dates.
(B) Due
			 dates are established each term for the payment in full of tuition and fees. A
			 payment plan is available to students who are unable to pay in full by the due
			 date. This plan offers payment options to students with each term's fees due
			 and payable by the end of that term.
(C) Students are allowed to register for
			 subsequent terms and to receive transcripts and diplomas only when they are in
			 good financial standing as determined by university
			 policy established by the bursar's office.  Financial obligations are
			 cleared through the finance division.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-17 - Collections › Section 3361:20-17-02 - Collections: credit and collections policies for accounts receivable

Current through all regulations passed and filed through July 1, 2024
(A) It shall be a
			 general policy of the university of Cincinnati to ensure that all accounts
			 receivable are maintained in a current status.
(B) The vice president for finance, in
			 consultation with the appropriate vice presidents, shall have the authority to
			 see that the necessary procedures are adopted to ensure that payments on
			 account are made promptly and for the full amount due. Procedures to guarantee
			 payment of such accounts shall include, but not be limited to: billings;
			 collection letters; telephone contacts; use of collection agencies; referral to
			 counsel for litigation; withholding transcripts, grades and diplomas; and
			 denial of the ability to register for future terms.
(C) After all attempts at collection have
			 failed and an account has been judged to be uncollectible, it shall be
			 university policy to remove such accounts from active university records.
			 Judgment regarding placing such accounts in a dormant status shall be the
			 responsibility of the vice president for finance.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-23 - Contracts › Section 3361:20-23-02 - Contracts: purchasing, competitive bidding

Current through all regulations passed and filed through July 1, 2024
(A) The university shall adhere to
			 established guidelines for competitive bidding when purchasing goods or
			 services for the university, except as is otherwise hereinafter permitted. This
			 rule applies to purchases using any and all funds administered by the
			 university.
(B)
								The university shall use contracts created by its
			 central purchasing department when purchasing goods and services for the
			 university, except as is otherwise hereinafter permitted.
(C) The bidding guidelines shall be as
			 follows:
(1) For purchases in amount less than
			 fifteen thousand dollars, the buyer shall obtain bids by telephone or
			 electronic transmission as competition warrants.
(2) For purchases in an amount above fifteen
			 thousand dollars but not in excess of six hundred sixty-five thousand five
			 hundred dollars, the buyer shall obtain bids in writing, including electronic
			 transmission as authorized by the director of purchasing and materiel
			 management, in a number commensurate with the amount of the expenditure and the
			 competition available in the traditional market.
(3) For purchases in an amount above six
			 hundred sixty-five thousand five hundred dollars but not in excess of four
			 million five hundred thousand dollars, approval of the president and compliance
			 with the requirements of paragraph (B)(2) of this rule are required. The five
			 million five hundred thousand dollar limit may be increased to five million
			 dollars with the verbal or written consent of the chairperson of the finance
			 and administration committee. Under normal conditions written approval is
			 preferred.
(4) Public works
			 projects of a kind and in the amounts specified in Chapter 153, of the Revised Code shall be competitively bid and
			 award in accordance with all laws and regulations applicable thereto.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-23 - Contracts › Section 3361:20-23-14 - Contracts: contract compliance review by the office of contract compliance university of Cincinnati

Current through all regulations passed and filed through July 1, 2024
(A) The office of contract Compliance,
			 university of Cincinnati, will make initial and continuing reviews of contracts
			 of commissions over the sum of ten thousand dollars and purchase orders over
			 two thousand
			 dollars.
(B) Federal and or
			 state grants held by university departments, in whatever dollar amount, are
			 subject to review by the office of contract compliance, university of
			 Cincinnati, as part of the university's compliance with  Public Law 95-507.
(C) Bids, purchase orders,
			 or commissions let or assigned by the department of physical plant or
			 purchasing, university of Cincinnati building committee, and grants held by
			 university departments are subject to a compliance review by the office of
			 contract compliance, university of Cincinnati.
(1) Upon notification from the appropriate
			 university source, the office of contract compliance, university of Cincinnati,
			 will provide forms necessary to determine work force compliance ("A-300
			 compliance profile and affirmative action plan").
(2) Copies of any reports, memoranda, forms
			 or correspondence are public and available to interested parties upon request
			 at reasonable cost.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-31 - Fees › Section 3361:20-31-01 - Fees: establishment and administration of fees and refunds

Current through all regulations passed and filed through July 1, 2024
(A) The board of
			 trustees shall establish and approve all changes in student tuition and fees including general fees,
			 instructional fees, information technology and
			 instructional equipment (ITIE) fees, residence hall room and board rates,
			 apartment rates, and non-resident surcharge.
(B) In the interval between board actions
			 taken under paragraph (A) of this rule, the president of the university may
			 approve modifications of instructional fees for programs that serve special
			 markets and/or provide/require unique delivery methods upon recommendations by
			 the dean or department head and the senior vice president for academic affairs
			 and provost.
(C) The president of
			 the university shall establish and approve
			 parking fees and fines and reasonable and necessary miscellaneous fees.
			 Miscellaneous fees include, but are not limited to, application fees,
			 administrative fees, laboratory fees, fees for course material and fees for
			 non-credit programs and courses.
(D) The vice
			 president for finance shall establish procedures
			 for the assessment of fees and the administration of refunds.
(E) Eligibility for status as a resident of
			 the state of Ohio, for the purpose of assessing fees, shall be determined in
			 accordance with rule 3333-1-10 of  the Administrative Code promulgated by the Ohio board of regents under section 3333.31  of the Revised Code and
			 amplified by rule 3361:20-31-03 of  the Administrative Code, "Fees:
			 residency."
(F)
								The registrar, bursar and "Tuition Refunds Appeals
			 Committee (TRAC)" shall interpret the rules relating to payment and refund of
			 student fees.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-31 - Fees › Section 3361:20-31-05 - Fees: payment and refund of fees

Current through all regulations passed and filed through July 1, 2024
(A) Payment of student fees.
Registration shall not be complete until all fees have been
				paid. It shall be the student's responsibility to verify at the time of
				registration that fees have been assessed correctly. A late registration fee
				shall be assessed to any student registering for the first time on or after the
				first official day of the semester. Fees not paid by the payment due date may
				cause the student's registration to be cancelled, requiring the student to
				reregister for all courses on a space available basis. Fees paid by credit
				cards and checks subsequently protested shall be classified as late
				registration.
(B) Refund of
			 student fees.
(1) The following refund policy
			 shall apply to students who are registered for credit and noncredit courses.
(a) Refunds shall be based upon the date of
			 drop or withdrawal beginning with the first official day of the semester. The
			 offices of the registrar, bursar, and student financial aid will jointly
			 define, establish, communicate and enforce student procedures for dropping
			 classes and for completely withdrawing from the university. These procedures
			 will be in accordance with federal and state regulations.
(b) Refund schedule.
(i) Except as noted in this paragraph,
			 students who withdraw from classes, for any reason, shall receive a refund of
			 instructional fees, general fees, information technology and instructional
			 equipment fees, campus life fees, program fees, lab fees and nonresident
			 surcharge on the basis of a refund schedule approved by the vice president of
			 finance.
(ii) Proportional
			 adjustments shall be made for summer sessions and other short term courses,
			 based on the length of the program.
(c) Students who drop courses, but remain
			 full-time students, shall not be entitled to any refund.
(d) To the extent permissible by federal and
			 state regulations, outstanding financial obligations to the university shall be
			 deducted from a refund and no refund shall be provided until all such
			 obligations have been discharged. In the event of disciplinary suspension or
			 dismissal, no fees shall be refunded.
(e) In the case of the death of a student
			 during an academic period all instructional fees,
			 general fees, information technology and instructional equipment fees, campus
			 life fees, program fees and nonresident surcharge shall be refunded.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-31 - Fees › Section 3361:20-31-06 - Fees: delinquent obligations and prerequisites not met

Current through all regulations passed and filed through July 1, 2024
(A) Delinquent
			 obligations.
Students shall be responsible for discharging all their
				university financial obligations, such as payment of deferred fees, housing
				fees, tuition, laboratory fees, matriculation fees or delinquent obligations.
				Students who are delinquent in paying charges accrued in a previous quarter may
				be denied the right to register in classes for future courses and to receive
				transcripts, grades, or diplomas until such fees are paid in full.
(B) Enrollment cancellation.
A student's enrollment in any course shall be administratively
				cancelled if the student fails to satisfy established course and/or class
				prerequisites. A student whose enrollment is cancelled in accordance with this
				rule shall receive a refund of any tuition paid for that course.
Replaces: Part of 3361:20-31-06
Replaces: 3361:20-31-06
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-37 - Insurance › Section 3361:20-37-12 - Insurance: personal property

Current through all regulations passed and filed through July 1, 2024
The university does not carry insurance for loss of personal
				items. One's personal insurance is presumed to cover such a loss. It is the
				responsibility of each person to take the necessary precautions to protect
				their own personal property.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-41 - Investments › Section 3361:20-41-01 - Investments: policy for administration of invested funds

Current through all regulations passed and filed through July 1, 2024
The following policies govern the administration of the
				university's invested funds:
(A)
			 Endowment fund "A"
(1) Goal
The goal of the university's endowment investment policy shall
				be to produce real growth in assets net of administrative and investment fees,
				by generating a total rate of return which is greater than, or equal to, the
				spending rate established by the university's endowment spending policy plus
				the rate of inflation. The university also elects to partially fund its
				development program via a fee to be taken annually from "A" pool assets.
(2) Uniform prudent management of
			 institutional funds act of Ohio (UPMIFA)
The state of Ohio enacted UPMIFA by passing Amended House Bill
				522, effective June 2009, providing standards for endowment investment
				management and spending. The university acknowledges its obligations under
				UPMIFA under the terms of paragraphs (A)(3) and (A)(4) of this rule.
(3) Guidelines
Investments in endowment fund "A" shall be made in accordance
				with investment guidelines approved by the investment committee and reviewed by
				it at least annually. Such guidelines shall require, at a minimum, that
				investments shall be diversified consistent with prudent investment management
				practices in accordance with asset allocation guidelines approved by the
				investment committee.
(4)
			 Spending policy
The income distribution for endowment spending
				for fiscal year 2020 shall be  4.4  per cent times
				the previous twelve-quarter moving average of the market value.
The income distribution for endowment
				spending for fiscal year 2021 shall be  4.3  per cent times the previous
				twelve-quarter moving average of the market value.
The income distribution for endowment
				spending for fiscal year 2022 shall be  4.2  per cent times the previous
				twelve-quarter moving average of the market value.
The income distribution for endowment
				spending for fiscal year 2023 shall be  4.1  per cent times the previous
				twelve-quarter moving average of the market value.
The income distribution for endowment
				spending for fiscal year 2024 and thereafter shall be  4.0  per cent times the previous twelve-quarter
				moving average of the market value.
This formula shall be applied to the twelve quarters ending on
				December thirty-first prior to the fiscal year in question, so that final
				budget guidance on available income can be issued.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-41 - Investments › Section 3361:20-41-02 - Investments: policy for voting stockholder proxies

Current through all regulations passed and filed through July 1, 2024
(A) The administrative investments committee
			 is responsible for voting shareholder proxies for university
			 securities.
(B) Each designated
			 signatory of the administrative investments committee is authorized to execute
			 or cause to be executed shareholder proxies.
(C) The administrative investments committee
			 may delegate to its investment advisers the authority to vote shareholder
			 proxies, for securities under the adviser's management, in accordance with the
			 adviser's best judgment, unless otherwise directed by the administrative
			 investments committee or by the board of trustees.
(D) Proxies for which authority has not been
			 delegated to an investment adviser shall be voted in accordance with the best
			 judgment of the designated signatory of the administrative investments
			 committee, unless otherwise directed by the administrative investments
			 committee or by the board of trustees.
Replaces: 3361:20-41-02
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-41 - Investments › Section 3361:20-41-03 - Investments: investment committee

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
(1) The investment committee shall oversee
			 the management of the university's endowment assets, subject to the investment
			 policies stated in rule 3361:20-41-01 of  the Administrative Code, which include the university's obligations under the
			 uniform prudent management of institutional funds act of Ohio (UPMIFA), and
			 such supplementary guidelines as may be approved by the finance and
			 administration committee of the board of trustees.
(2) The investment committee shall oversee
			 the management of the university's temporary investment pool ("TIP") in
			 accordance with the provisions of section
			  3345.05  of the
			  Revised, policies stated in rule 3361:20-41-01 of  the Administrative Code, and such supplementary guidelines as may be approved by the finance and administration committee of the board of trustees.
Ohio Administrative Code › Title 3361:20 - University of Cincinnati › Chapter 3361:20-43 - Payroll › Section 3361:20-43-11 - Payroll: definition of academic year

Current through all regulations passed and filed through July 1, 2024
Except in the medical center where appointments are made on a
				twelve-month basis and some colleges where some faculty members are appointed
				in alternate years on a three-quarter teaching basis and receive a "Base
				Salary" which is earned over thirty-two weeks of the three regular academic
				quarters.
(A) Academic year: for the
			 Clifton campus, the university has defined the basic academic year as three
			 academic quarters containing a total of thirty-two weeks devoted to
			 registration, instruction and examinations, etc. An exception to this is the
			 academic year of the college of law which is composed of two semesters,
			 containing a total of thirty-four weeks.
(B) Faculty compensation: from the standpoint
			 of payment of salaries on grants and contracts the basic compensation of
			 faculty members employed for a three quarter academic year is considered as
			 earned during the thirty-two weeks mentioned above, even though it is paid in
			 ten or twelve monthly installments. With few exceptions, such as evening
			 college teaching, extra compensation may not be earned through the university
			 during those periods in which the faculty member has full-time obligations to
			 the university, i.e., during the thirty-two weeks of the basic academic year.
			 In fact, governmental regulations prohibit the payment of extra compensation
			 from federal funds to faculty members during this period.
Replaces: 3361:20-43-11
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-5 - Human Resources Organization › Section 3361:30-5-01 - Human resources organization: senior associate vice president and chief human resources officer

Current through all regulations passed and filed through July 1, 2024
(A) The senior
			 associate vice president and chief human resources officer shall have full authority to act in behalf of
			 the appointing authority in matters affecting classified employees.
(B) The senior associate vice president
			 and chief
			 human resources officer shall establish written
			 human resources policies and procedures to implement the personnel rules found
			 in this division and to ensure compliance with applicable laws and regulations
			 related to personnel matters.
(C)
			 The text of each human resources policy (which shall include its effective
			 date) and of each amendment thereto shall be maintained by the human resources
			 department in an archive for a period of not less than ten years.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-5 - Human Resources Organization › Section 3361:30-5-02 - University staff senate: bylaws

Current through all regulations passed and filed through July 1, 2024
(A) Authority:
(1) Authority. The university of Cincinnati
			 ("university") is a state school created under Ohio law. Pursuant to Chapter
			 3361. of the Revised Code and rule 3361:30-5-02 of the Administrative Code, the
			 staff of the university ("staff") may adopt bylaws ("bylaws") that are approved
			 by the board of trustees ("board"), to govern the conduct of its
			 affairs.
(2) Relationship to
			 collective bargaining agreement. The bylaws are intended to address matters of
			 staff governance that are not addressed under a collective bargaining
			 agreement. In the event that any provision of the bylaws conflicts with a
			 collective bargaining agreement, the collective bargaining agreement shall
			 govern.
(3) Amendment. Any bylaw
			 may be amended or repealed by the staff at any regular or special meeting by a
			 vote of the majority of the members present. The proposed change must be
			 submitted to the chairperson of the staff ("chairperson"), and the chairperson
			 must give written notice of the proposal to the staff at least two weeks prior
			 to the meeting at which adoption is proposed. Any amendment or repeal shall
			 become effective immediately upon approval by the university's board and the
			 inclusion into rule 3361:30-5-02 of the Administrative Code.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-13 - Benefits › Section 3361:30-13-04 - Benefits: levels for reclassified positions

Current through all regulations passed and filed through July 1, 2024
The following rules apply to all employees.
(A) Benefits for employees are determined by
			 the nature of the individual's employment, such as classification, status and
			 appropriate collective bargaining agreement.
(B) Should the nature of an individual's
			 employment change, the individual will be eligible for benefits appropriate to
			 the new position or as designated by the appropriate collective bargaining
			 agreement. Changes include such actions as promotion, reclassification,
			 transfer, displacement, and demotion.
(C) The assignment of
retirement
benefits will occur with the
			 knowledge of the employee's
enrollment in a
			 designated retirement plan
at the time of the change. Allowance
			 will be provided for completion of existing enrollments.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-13 - Benefits › Section 3361:30-13-07 - Benefits: tuition remission

Current through all regulations passed and filed through July 1, 2024
Employees who are not represented by a union or covered by an
				agreement that provides contrary language regarding tuition remission, as well
				as their spouses, domestic partners, and dependents are entitled to tuition
				remission as set forth in this rule. The president or the president's designee
				shall have the authority to interpret and to issue policies implementing this
				rule.
(A) Employees
Employees are eligible for tuition remission for credit or
				audit hours at the undergraduate and graduate levels at the university as
				follows:
(1) Full-time employees are
			 eligible for tuition remission for unlimited regular undergraduate or graduate
			 credit or audit hours per academic term.
(2) Part-time and postdoctoral fellow
			 employees who receive regular compensation for services are eligible for
			 remission up to four credit hours per full academic term.
(3) Retired employees as defined by rule
			 3361:30-28-01 of the Administrative Code are eligible for the same tuition
			 remission benefits on the same basis as active employees based upon their
			 classification at the time of retirement.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-13 - Benefits › Section 3361:30-13-09 - Benefits: tuition remission for "ROTC" officers and enlisted personnel

Current through all regulations passed and filed through July 1, 2024
Officers and enlisted personnel active in the "ROTC" program at
				the university of Cincinnati, as well as their spouses, domestic partners and
				dependents, are entitled to tuition remission in the same amounts and subject
				to same conditions as fulltime and part-time unrepresented employees, their
				spouses, domestic partners and dependents, as set forth in rule
				3361:30-13-07.Thepresident or the president's designee shall have the authority
				to interpret and to issue policies implementing this rule.
Replaces: 3361:30-13-09
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-13 - Benefits › Section 3361:30-13-14 - Benefits: tuition remission for affiliated faculty of the "Children's Hospital Research Foundation," and the affiliated faculty of the "Cincinnati Veterans Affairs Medical Cente"

Current through all regulations passed and filed through July 1, 2024
Affiliated faculty of the "Children's Hospital Research
				Foundation," of the Administrative Code and affiliated faculty of the
				"Cincinnati Veterans Affairs Medical Center" who are engaged in the performance
				of full-time scientific research, and who are so certified by the appropriate
				director, as well as their spouses, domestic partners, and dependents, of the
				Administrative Code are entitled to tuition remission as set forth in rule
				3361:30-13-07
				of the Administrative Code.The president or the president's designee shall have
				the authority to interpret and to issue policies implementing this rule.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-15 - Classification: Student Helpers › Section 3361:30-15-02 - Classification: student employees

Current through all regulations passed and filed through July 1, 2024
(A) The university of Cincinnati endorses the
			 practice of making student employee positions available for the following
			 reasons.
(1) To allow students to earn money
			 which could be used to supplement their income and defray the cost of their
			 education.
(2) To provide students
			 with an opportunity to gain learning experience outside of the
			 classroom.
(3) To provide students
			 with work experience which could be of value as they enter the job
			 market.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-16 - Compensation and Attendance › Section 3361:30-16-01 - Compensation and attendance: emergency closing

Current through all regulations passed and filed through July 1, 2024
(A) The university of Cincinnati is always
			 officially open. During periods of severe inclement weather, public emergency,
			 or other crisis, the president or a designated cabinet officer may announce,
			 through the university of Cincinnati electronic mail system and through the
			 local news media, that some or all of the university's offices and facilities
			 are closed for part or all of a workday. (See rule
			 3361:10-55-01
			 of the Administrative Code regarding the announcement of emergency closures at
			 the university of Cincinnati.)
(B)
			 This rule identifies those employees who are required to report to or remain at
			 work during such emergency closings and sets forth the policies governing
			 attendance and compensation that will be in effect for all employees during
			 these periods.
(C) The
			 announcements regarding closings shall specify which work units are to be
			 closed. Employees in the closed units shall not report to work. Exceptions are
			 listed in paragraphs (D)(1) and (D)(2) of this rule. The official closing time
			 of the university will be determined by the time/date sent to recipients on the
			 "Triple D" listserv
or its
			 equivalent
.
(D) The
			 following groups of employees are expected to report to or remain at work as
			 scheduled during emergency closings:
(1)
			 Employees whose work units are not closed. Such units will always include the
			 following essential units that never close under any circumstances:
(a) The college of medicine;
(b) University police;
(c) Office of residence life/housing
			 units;
(d) Utility
			 plants;
(e) Emergency maintenance
			 operations;
(f) Any research unit
			 where the integrity of the research must be preserved;
(g) Service units that routinely operate on a
			 seven day per week, twenty-four hour per day service schedule.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-17 - Compensation › Section 3361:30-17-01 - Compensation: board compensation subcommittee

Current through all regulations passed and filed through July 1, 2024
(A) Purpose.
The compensation subcommittee of the board finance and
				administration committee shall be responsible for the establishment of annual
				performance goals, for the process of annual performance evaluations and for
				setting the compensation of the president, those senior vice presidents who
				report directly to the president and any other officers or employees as the
				president shall direct.
(B)
			 Membership.
Appointments to this subcommittee will be made yearly by the
				chair of the board. The subcommittee shall consist of no less than three
				members appointed from the regular members of the board who are members of the
				finance and administration committee.
(C) Responsibilities.
The compensation subcommittee shall:
(1) Review annually the compensation of the
			 president and the senior vice presidents reporting directly to the president.
			 In connection with this review the subcommittee may request that the senior
			 associate vice president for human resources prepare an analysis of the
			 market-competitiveness of university compensation relative to the compensation
			 at comparable institutions;
(2) For
			 the president, recommend annual performance goals and establish criteria for
			 awarding annual incentive bonuses, prepare a performance evaluation for the
			 previous year and recommend to the chairperson of the board adjustments to
			 compensation based on that evaluation;
(3) For senior vice presidents reporting
			 directly to the president, review and approve goal statements, performance
			 review materials and any recommendations for compensation adjustments prepared
			 by the president;
(4) Review
			 annually the outside activity reports and outside compensation of the president
			 and the senior vice presidents who report to the president and the quarterly
			 report prepared by the university of Cincinnati foundation of expenditures on
			 behalf of the president;
(5)
			 Perform evaluations, set performance goals, and review and recommend changes to
			 the compensation of such other officers and employees as the president may from
			 time to time direct.
(6) Ensure
			 compliance with university compensation policies and practices and terms of any
			 applicable employment agreements in the exercise of the responsibilities set
			 forth in this rule.
Replaces: 3361:30-17-01
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-17 - Compensation › Section 3361:30-17-02 - Compensation: additional for administrators and staff officers

Current through all regulations passed and filed through July 1, 2024
A set of guidelines on policy regarding compensation for
				administrative and staff officers who assume teaching duties at the university
				was adopted by the university cabinet and the administrative council in 1970.
				The guidelines are:
(A) No
			 administrative officer of the rank of dean or above (or its equivalent in
			 non-academic offices) will receive any extra compensation for teaching classes
			 at the university of Cincinnati.
(B) Full-time administrative officers, below
			 the rank of dean, holding academic rank and eligible for tenure, are encouraged
			 to continue teaching in their associated department, but are to receive no
			 extra compensation for such supplementary teaching for daytime classes in the
			 regular school year or summer term.
(C) Full-time administrative or staff
			 officers not holding academic titles and not eligible for tenure may, with the
			 approval of the appropriate vice president, be appointed as a
			 term
			 adjunct and receive compensation for supplementary teaching in the
			 regular school year or summer term but only if the released time for such
			 teaching does not exceed the instructional period and only on recommendation of
			 his or her department head. These special cases must be justified on the
			 grounds that considerable time is spent in preparation, grading, and planning
			 the courses which is done at times other than those of regular
			 employment.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-17 - Compensation › Section 3361:30-17-03 - Compensation: incentive pay, recognition and recruitment incentive programs

Current through all regulations passed and filed through July 1, 2024
(A) The university
			 of Cincinnati supports the establishment of incentive, recognition and
			 recruitment programs designed to motivate and reward current employees and to
			 recruit prospective employees. These programs may be university-wide or
			 unit-based.
(B) The university, or
			 departments, divisions, or units of the university, may establish incentive,
			 recognition and/or recruitment programs which fall into the following
			 categories:
(1) Service awards
(2) Suggestion awards
(3) Performance-based awards
(4) Production-based awards
(5) Outstanding achievement awards
(6) Recruitment awards
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-19 - Conduct and Discipline › Section 3361:30-19-01 - Conduct and discipline: policy

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees, except those whose
				terms and conditions of employment are governed by a separate written
				employment contract or collective bargaining agreement.
(A) The university of Cincinnati expects all
			 employees to conduct themselves in a manner that reflects favorably on the
			 university. The president or his/her designee shall establish written
			 guidelines governing employee conduct, grounds for disciplinary action and the
			 disciplinary procedures. These guidelines shall be set forth in the
			 
			 "Human Resources Conduct Policy." Failure to
			 comply with these guidelines will be cause for disciplinary action including
			 termination of employment.
(B)
			 Except in the case of an offense justifying the immediate removal of an
			 employee, the university of Cincinnati promotes the philosophy of progressive
			 discipline which provides the employee the opportunity to understand a problem
			 and the corrective action necessary to improve identified deficiencies.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-21 - Employment › Section 3361:30-21-01 - Employment: reporting of outside activities and interests

Current through all regulations passed and filed through July 1, 2024
The university is subject to state and federal laws governing
				ethics, state contracting, and conflicts of interest. In addition, rule
				3361:30-21-02
				of the Administrative Code and rule
				3361:30-21-03
				of the Administrative Code require all employees to seek prior approval of any
				collateral employment in order to avoid potential conflicts of interest and
				commitment. To facilitate compliance with such laws and rules the university
				has established the outside activity report (OAR) for disclosure, review,
				approval and management of collateral employment as well as outside activities,
				relationships or interests in other entities that may involve conflicts of
				interest or commitment. All full time university employees, and such part time
				employees as the president or the president's designee shall direct, shall
				complete an OAR not less than annually and whenever there is an addition or
				change in reportable outside activities. The president or the president's
				designee shall have the authority to adopt policies and procedures for the
				administration and requirements of the OAR process.
Replaces: 3361:30-21-01
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-21 - Employment › Section 3361:30-21-02 - Employment: policy on collateral employment for faculty members and librarians

Current through all regulations passed and filed through July 1, 2024
(A) "Collateral employment" means any effort,
			 whether within the university or with an external entity, including consulting
			 work, that is in addition to an employee's existing "UC" employment
			 responsibilities.
(B) Faculty
			 members and librarians may engage in collateral employment consisting of
			 institutional and/or non-institutional effort, including work of a consulting
			 nature, if:
(1) The faculty member or
			 librarian provides information regarding the proposed collateral employment in
			 advance to the dean of the college or division concerned or the appropriate
			 library administrator or vice president;
(2) Said dean or library administrator or
			 vice president approves such collateral employment and agrees that the
			 collateral employment:
(i) Does not interfere
			 with nor is inconsistent with the performance of the individual's university
			 duties; and
(ii) Does not raise
			 questions of conflict of interest in connection with other interests or work
			 with which the individual, or the university, is involved.
Faculty members and librarians shall secure approval for all
				collateral employment utilizing on the university's outside activity report
				system, and shall include all collateral employment on the annual outside
				activity report form as required by rule 3361: 30-21-01 of the Administrative
				Code.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-21 - Employment › Section 3361:30-21-03 - Employment: collateral employment policy for all employees (excluding faculty and librarians)

Current through all regulations passed and filed through July 1, 2024
The following rule applies to all employees, excluding faculty
				and librarians.
(A)
								"Collateral employment means any effort, whether within
			 the university or with an external entity, including consulting work, that is
			 in addition to an employee's existing UC employment
			 responsibilities.
(B) A
			 university employee may engage in collateral employment only during the time
			 the employee is not scheduled for work at the university and provided that
			 
								the president (if the employee reports to the
			 president), or the appropriate vice president or the vice president's
			 designee approves such collateral employment and agrees that the
			 collateral employment:
(1) Does not interfere
			 with nor is inconsistent with the performance of the individual's university
			 duties; and
(2) Does not raise
			 questions of conflict of interest in connection with other interests or work
			 with which the individual, or the university is involved.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-21 - Employment › Section 3361:30-21-05 - Employment: nepotism

Current through all regulations passed and filed through July 1, 2024
(A) The university shall not appoint or
			 employ persons to serve in any position or capacity in which they would
			 directly supervise or be in a position to initiate, approve or participate in
			 institutional decisions involving direct benefit to a relative.
(B) No university employee or official shall
			 directly supervise or initiate or participate in institutional decisions
			 involving direct benefit to a relative or a spouse, including, without
			 limitation:
(1) Recommending or nominating a
			 relative for employment;
(2)
			 Approving a relative's employment;
(3) Securing or using one's influence to
			 secure raises, promotions, favorable performance evaluations, overtime pay or
			 assignments or other things of value related to employment.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-21 - Employment › Section 3361:30-21-06 - Employment: post-offer physical examinations

Current through all regulations passed and filed through July 1, 2024
(A) The following rule applies to all
			 employees except those employees covered by a collective bargaining agreement
			 addressing this topic.
(B)
			 Employment in certain job classifications at the university of Cincinnati will
			 be contingent upon the applicant successfully completing a post-offer physical
			 examination. The employing department will establish appointments for the
			 post-offer physical examinations for offerees. Offerees may consult a private
			 physician at the offeree's own expense but the primary responsibility for
			 determining the fitness of the offeree rests with university health services.
			 Any post-offer physical examination, whether through university health services
			 or a private physician, will occur prior to employment
Replaces: 3361:30-21-06
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-23 - Grievance › Section 3361:30-23-01 - Grievance: policy for unrepresented classified and unclassified employees

Current through all regulations passed and filed through July 1, 2024
(A) It shall be the
			 policy of the university of Cincinnati to provide a uniform set of procedures
			 to be applicable to unrepresented classified and unclassified employees who
			 seek redress for grievances arising from working relationships, terms and
			 conditions of employment, working conditions, employment practices, differences
			 of interpretation of policy which might arise between the university and such
			 employees, and acts of discrimination.
(B) The grievance procedures shall be
			 detailed in human resources policies and procedures.
Replaces: 3361:30-23-01
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-25 - Performance Evaluation and Probation › Section 3361:30-25-01 - Performance evaluation and probation: policy on probationary periods for unrepresented classified employees

Current through all regulations passed and filed through July 1, 2024
All unrepresented classified employees in the university of
				Cincinnati employment system shall serve a six month probationary period which
				shall commence with the effective date of their original or promotional
				appointment.
(A) If service is
			 unsatisfactory, a probationary employee may be removed or reduced at any time
			 during the probationary period.
(B)
								Except as required by law,
								time
			 spent on a leave of absence shall not be counted as part of the probationary
			 period
								and the probationary period shall be extended by
			 the number of days that equals the number of days spent
			 on
			 such a leave of absence.
(C)
								In accordance with divisions (F)(1) and (F)(2) of
			 section 124.14 of the Revised Code, this
			 rule supersedes any portion of the Revised Code or Administrative Code covering
			 the same subject matter, including but not limited to section
			 124.385 of the Revised
			 Code.
Ohio Administrative Code › Title 3361:30 - Personnel › Chapter 3361:30-27 - Records › Section 3361:30-27-01 - Records: custodian of records

Current through all regulations passed and filed through July 1, 2024
(A) The associate vice president, human
			 resources, is appointed by the president of the university as the individual
			 responsible for the
human resources
records system essential to the
			 management of the university.
(B)
			 The custodian of records may delegate responsibility for the maintaining and
			 checking of personnel records.
(C)
			 Uniform personnel records on all employees must be kept in a central records
			 responsibility site under the direction of the custodian of records. The
			 central records responsibility site will be in the
"human
			 resources"
department.
Records other than those in the central records responsibility
				site are in the employee database maintained by the
employee records
				management
system
and may also be in
				other administrative offices of the university.