New York Codes, Rules and Regulations › Title 15 - Department of Motor Vehicles › Chapter I - REGULATIONS OF THE COMMISSIONER › Subchapter C - INSURANCE › Part 34 - Motor Vehicle Liability Insurance Reporting › Section 34.7 - System conversion

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Conversion background. It is necessary to provide for an orderly transition
				  from the Financial Security Certification Program (FSCP), in operation prior to
				  June 12, 2000, to the insurance information and enforcement system (IIES) which
				  is set forth in this Part. Operating disparate electronic reporting programs in
				  parallel is not viable. Accordingly, DMV shall not accept old format FSCP tapes
				  after noon on May 19, 2000. All FSCP tapes received by DMV after this date and
				  time shall be returned unprocessed to an insurance company or servicing agent.
				  There will be a period between FSCP tape cut-off and initial loading where
				  electronic transactions, including cancellations, cannot be submitted by an
				  insurance company or servicing agent to DMV. IIES shall begin as a new system
				  with individual insurance companies notifying DMV of those vehicles registered
				  in NYS that are insured (reporting the NYS books of business) as of a
				  designated point in time. After successful loading, cancellations and other
				  required notices that occur on or after such point in time that the initial
				  load tape is created shall be submitted to DMV on a day-forward-basis in
				  accordance with the time frames prescribed by this Part. Since IIES begins with
				  the reporting of insured policyholders and vehicles, cancellations that may
				  have occurred during the period between the creation date of the last FSCP tape
				  and the creation date of the successful IIES initial load tape shall not be
				  reported to DMV. Submission of such cancellation notices are detrimental to the
				  success and viability of IIES. Following the deadline for initial loading of
				  composite rated fleet policies, an IIES conversion module (no insurance
				  activity) shall begin identifying all registration records without insurance
				  company provided electronic proof of insurance in DMV's insurance information
				  database. Letters shall be sent to all such identified registrants. Required
				  electronic proof of liability insurance coverage must be received by DMV within
				  a prescribed period of time or administrative sanctions shall be taken against
				  the registrant's NYS registration and NYS driver's license, as applicable.
Note: This subsection provides for an orderly transition
					 from the FSCP to IIES for those insurance companies that are complying with or
					 have complied with the requirements of the FSCP and are complying with or will
					 comply with the requirements of IIES, including reporting time frames, as
					 prescribed by this Part. Nothing herein shall relieve an insurance company not
					 in compliance with this Part including DMV MVLIR specifications from any
					 liability under NYS Law.
(b) Conversion provisions for for-hire (FH)
				  reporting. DMV's for hire (FH) unit within the insurance services bureau shall
				  accept paper insurance certificate-for hire passenger vehicle forms and
				  termination notice- for hire passenger vehicle forms until an insurance company
				  has successfully loaded during the June 12, 2000 to September 12, 2000 window.
				  Immediately upon successful loading, DMV shall no longer accept and/or process
				  FH forms from that insurance company. Paper FH forms shall not be accepted for
				  insurance company reporting purposes after September 12, 2000. All FH forms
				  submitted for reporting purposes not in compliance with this Part or Part 32 of
				  this Title shall be returned unprocessed to an insurance company. An insurance
				  company shall continue to issue FH insurance certificates and DMV shall
				  continue to require FH insurance certificates from registrants as paper proof
				  of insurance, subject to electronic verification.
(c) Conversion from manual (except for hire)
				  and fleet (except for hire) reporting under the FSCP. DMV shall accept
				  termination and rescission of termination notices in accordance with former
				  FSCP specifications until an insurance company has successfully loaded during
				  the June 12, 2000 to September 12, 2000 window. Immediately upon successful
				  loading, DMV shall no longer accept and/or process FSCP paper notices from that
				  insurance company. FSCP paper notices shall not be accepted for reporting
				  purposes after September 12, 2000, with no exceptions. All FSCP notices
				  received by DMV after the successful initial loading or September 13, 2000,
				  whichever occurs earlier, shall be returned unprocessed to an insurance
				  company.
(d) Initial loading. An
				  insurance company shall load its NYS book of business, as soon as practicable,
				  in accordance with this Part. No electronic NBS, REI, XLC or NIS notices shall
				  be submitted by an insurance company or servicing agent or shall be accepted by
				  DMV before an insurance company's successful initial loading, except as
				  provided for in this Part. An initial loading tape shall only contain LOD
				  notices.
(e) Reporting of notices
				  after initial loading. Following successful initial loading, NBS, REI, XLC and
				  NIS notices shall be reported in accordance with this Part. Notices shall not
				  be submitted to DMV by an insurance company or servicing agent that represent
				  events that may have occurred between the creation date of an insurance
				  company's last FSCP tape and the creation date of an IIES initial load tape
				  that is successfully processed.