reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 3 - Student Advisory Board › Section 610:1-3-6 - Amendments

Current through Vol. 41, No. 20, July 1, 2024
The provisions in this Subchapter may be amended by a
				  two-thirds (2/3) vote of the Student Advisory Board and approval of the State
				  Regents.
Amended at 26 Ok Reg
				  1323, eff 5-25-09
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-1 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-2 - Membership [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-3 - Duties [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-4 - Operation guidelines [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-5 - Meetings [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 5 - Faculty Advisory Committee [Revoked] › Section 610:1-5-6 - Amendments [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 20 Ok Reg
				  1351, eff 5-27-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
(a) The Oklahoma State Regents for Higher
				Education is the coordinating board of control for The Oklahoma State System of
				Higher Education with powers, duties, and responsibilities defined by Article
				XIII-A of the Oklahoma Constitution and State Statute (specifically 70 O.S.,
				§§ 3202 through 3206). As an arm of state government, State Regents'
				operations are subject to such statutory regulation and requirements as the
				Open Meeting Act [25 O.S., § 301 et seq.], the Open Records Act [51 O.S.,
				§ 24A 1 et seq.], the Administrative Procedures Act [75 O.S., § 250
				et seq.], etc. Although some state statutes relating to operational procedures
				specifically exempt higher education entities, these rules and regulations are
				nevertheless followed in some measure and where possible because of the State
				Regents' desire to operate in a manner consistent with safeguards of individual
				rights and freedoms and because of their desire to provide appropriate
				leadership for the State System in its inextricably linked relationship to the
				health and well-being of the State of Oklahoma.
(b) The operational procedures for the
				coordinating board are set forth in this Subchapter within the above
				constitutional and statutory framework and are for the information and guidance
				of the State Regents and their staff, institutional officials, governing board
				members, legislators, and other state officials, the press, and citizens
				generally who may be interested in and concerned with business transacted by
				the board.
Amended at 12 Ok Reg
				  1471, eff 5-25-95
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this Subchapter,
				  shall have the following meaning, unless the context clearly indicates
				  otherwise:
"Emergency"
means
"a situation involving
				  injury to persons or injury and damage to public and personal property or
				  immediate financial loss when the time requirement for public notice of a
				  special meeting would make such procedure impractical and increase the
				  likelihood of injury or damage or immediate financial loss."
[25 O.S.,
				  § 304(5)]
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-3 - Regular meetings

Current through Vol. 41, No. 20, July 1, 2024
(a)
Schedule.
Regular meetings of the State Regents are generally held
				at six-week intervals on Fridays.
(b)
Notice.
Notice in writing is
				given to the Secretary of State by December 15 of each calendar year of the
				schedule showing the date, time, and place of the regularly scheduled meetings
				for the following calendar year.
(c)
Posting.
In addition,
				advance public notice is displayed in prominent public view at the office of
				the State Regents at least 24 hours prior to such meetings setting forth
				thereon the date, time, place, and agenda for said meeting. This 24 hours prior
				public posting excludes Saturdays and Sundays and holidays legally declared by
				the State of Oklahoma. However, the posting of an agenda does not preclude the
				State Regents from considering at its regularly scheduled meeting any new
				business.
(d)
Meeting
				change.
If any change is to be made of the date, time, or place of
				regularly scheduled meetings, then notice in writing will be given to the
				Secretary of State not less than 10 days prior to the implementation of any
				such change.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-4 - Special meetings

Current through Vol. 41, No. 20, July 1, 2024
(a)
Schedule.
Special meetings of the State Regents are held as
				necessary and upon call of the Chairman.
(b)
Notice.
Written notice will
				be given to all Regents accordingly at least five days in advance of the
				meeting, or each Regent will be notified by personal telephone call. Public
				notice will be given at least 48 hours prior to special meetings. Such public
				notice of date, time, and place shall be given in writing, in person, or by
				telephonic means to the Secretary of State.
(c)
Posting.
Public notice will
				be displayed in prominent public view at the office of the State Regents at
				least 24 hours prior to such special meetings, setting thereon the date, time,
				place, and agenda for said meeting. Only matters appearing on the posted agenda
				may be considered at said special meeting. The 24 hours prior public posting
				shall exclude Saturdays and Sundays and holidays legally declared by the State
				of Oklahoma.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-5 - Emergency meetings

Current through Vol. 41, No. 20, July 1, 2024
(a)
Schedule.
Emergency meetings of the State Regents may be called
				for the purpose of dealing with an emergency.
(b)
Notice.
An emergency meeting
				of the State Regents as defined by the Open Meetings Act may be held without
				the public notice heretofore required. Should an emergency meeting be
				necessary, as much advance public notice as is reasonable and possible under
				the circumstances existing must be given, in person or by telephonic or
				electronic means.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-6 - Continued or reconvened meetings

Current through Vol. 41, No. 20, July 1, 2024
(a)
Schedule.
In order to finish business appearing on an agenda of a
				previous meeting, the State Regents may continue or reconvene that meeting at
				another time. Only matters on the agenda of the previous meeting at which the
				announcement of the continuance is made may be discussed at a continued or
				reconvened meeting.
(b)
Notice.
Public notice of continuation or reconvening of a meeting,
				including date, time, and place of continued meeting, shall be given by
				announcement at the original meeting.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-7 - Committee meetings or study sessions

Current through Vol. 41, No. 20, July 1, 2024
(a) State Regents' study sessions may be held
				on call by the Chairman. Committee meetings will generally be held two weeks
				before the regular meeting.
(b)
				State Regents' committees are non-action groups and as such are not subject to
				the provisions of the Open Meeting Act. [25 O.S., §301 et seq.] Although
				provisions of the Open Meeting Act apply to
"all committees or
				subcommittees of any public body,"
[25 O.S., §304] the Act's
				coverage has nevertheless been judicially constrained to committees or
				subcommittees which exercise some power normally vested with the larger
				group.
(c) All Regents will be
				notified of committee meetings. Noncommittee members electing to attend the
				meetings must take the responsibility for notifying the Chancellor's Office no
				later than 48 hours in advance of the meeting in order that proper notice and
				posting requirements can be met under the Open Meeting Act. In the event that
				five or more Regents are present for the committee meeting without the
				accomplishment of proper notice and posting requirements, the committee
				chairman will be authorized to reduce the number of Regents in attendance to a
				number that will not violate the Open Meeting Act.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-8 - Informal, electronic, or telephonic meetings

Current through Vol. 41, No. 20, July 1, 2024
The State Regents will not hold meetings electronically or by
				  telephone to decide any action or vote on any matter except as provided by the
				  Open Meeting Act. The State Regents may hold meetings by teleconferencing as
				  defined by state law. Advance notice will be given of all meetings to be held
				  by teleconference, identifying all the meeting sites. All meeting sites will be
				  fully accessible to the public. Any written material provided at one site will
				  be provided at all sites. In the event of an interruption in the
				  telecommunications link, the meeting will recess while efforts are made to
				  restore service. If the link cannot be reestablished, the meeting may continue
				  at whichever site has a quorum of Regents.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff 5-12-94; Amended
				  at 11 Ok Reg 4408, eff 7-14-94 (emergency); Amended at 12 Ok Reg 1471, eff
				  5-25-95
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-9 - Cancelled meetings

Current through Vol. 41, No. 20, July 1, 2024
The State Regents shall utilize quorum calls in advance of
				  meetings as needed to determine possible attendance at regular and special
				  meetings. Should it be found that a majority of members will not be present for
				  a meeting, the Chairman will be notified and will declare the meeting canceled
				  due to an anticipated lack of quorum. Notice of the cancellation will
				  immediately be filed with the Office of Secretary of State, and individuals
				  receiving agenda listings will be notified to the extent
				  possible.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-10 - Meetings open to public

Current through Vol. 41, No. 20, July 1, 2024
All meetings of the State Regents are open to the press and
				  the public pursuant to state law [25 O.S., § 301 et
				  seq.].
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-11 - Agenda preparation

Current through Vol. 41, No. 20, July 1, 2024
(a)
Submission of items by institutions.
(1) Institutional items of a routine or
				reporting nature to be included on the agenda of a meeting of the State Regents
				must be received in the Chancellor's office at least 12 calendar days prior to
				the meeting. Items of a policy nature requiring staff research and study should
				be received in the office at least 21 calendar days prior to the
				meeting.
(2) Communications and
				recommendations from colleges and universities, including appropriate approval
				from the institutional governing board when necessary, must be sent in writing
				by the president of the institution to the Chancellor for State Regents'
				consideration. All official mail sent by an institution to the State Regents'
				office should be transmitted over the signature of the president and addressed
				to the Chancellor. Official mail from the State Regents' office will be
				transmitted over the Chancellor's signature to the president of the
				institution.
(3) Presidents are
				invited to assist the Chancellor in presenting institutional business to the
				State Regents as they desire. Presidents desiring to meet with the Regents in
				connection with institutional business should schedule time for their
				appearance with the Chancellor at least five days in advance of the meeting.
				While it is not necessary that presidents meet with the State Regents on
				matters not requiring their presence, presidents, governing board members,
				faculty, students, or other citizens are always welcome to visit and observe at
				State Regents' meetings.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-12 - Agenda schedule

Current through Vol. 41, No. 20, July 1, 2024
(a) Agendas for
				regular and special State Regents' meetings will be sent to the Regents one
				week in advance. Agendas for emergency or committee meetings will be available
				for Regents at the time of the meeting or sooner if possible.
(b) Agenda listings of State Regents' regular
				meetings will be mailed to State System presidents 48 hours prior to the
				meeting.
(c) Agenda listings of
				State Regents' regular meetings containing the date, time, and place of regular
				meetings shall be mailed 48 hours prior to the meeting to each individual or
				entity who has made a written request according to the following guidelines:
(1) The agenda book will be mailed or made
				available to those making a written request.
(2) The mailing of an agenda book will
				generally be limited to one book per institution or agency.
(3) With the exception of state and federal
				agencies, the State Regents reserve the right to make an annual charge for the
				agenda mailing service sufficient to cover costs.
(4) Requests in writing for agenda listings
				and the agenda book must be renewed annually by calendar year with the
				Chancellor's office.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-13 - Items for consideration at meeting

Current through Vol. 41, No. 20, July 1, 2024
All matters to be considered at a State Regents' meeting
				  shall appear on the agenda and may include:
(1)
New business.
An item called
				New Business shall be listed on each regular meeting agenda under which only
				matters not known about or which could not have been reasonably foreseen prior
				to the time of posting may be considered.
(2)
Executive session.
A
				proposal for an Executive Session must be listed on the agenda and must contain
				sufficient information to advise the public that an executive session will be
				proposed, what matters are proposed to be discussed in the executive session,
				and what action, if any, is contemplated to be taken on matters proposed for
				discussion in an executive session. State Regents may hold executive sessions
				only as provided by the Open Meeting Act. Any vote or action taken thereon will
				be taken in public meeting with the vote of each member publicly cast and
				recorded.
(3)
Hearings.
(A) The State Regents
				will provide notice at the time of their public meeting of:
(i) hearings on proposed policy adoptions or
				changes to be considered at the next regular meeting and
(ii) appeals of State Regents' actions which
				will be scheduled on the following regular agenda for further review.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-14 - Organization of agenda

Current through Vol. 41, No. 20, July 1, 2024
(a) The agenda for a
				State Regents' meeting will contain items of business categorized under the
				following topics:
(1) Academic
				Affairs
(2) Fiscal
				Affairs
(3) Executive
(4) Consent Docket
(5) Reports
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-15 - Disposition of business

Current through Vol. 41, No. 20, July 1, 2024
(a)
General
				guidelines.
Unless otherwise specified in their operations policy or
				unless contrary to state law, the State Regents will adhere to "Robert's Rules
				of Order, Newly Revised Edition."
(b)
Quorum.
Meetings of the
				State Regents will be conducted only with a majority quorum of members
				present.
(c)
Voting
				guidelines.
Guidelines for voting are as follows:
(1) The vote of each member will be publicly
				cast and recorded.
(2) Aye votes
				may be made by group acclamation.
(3) Any nay votes will necessitate an
				individual roll call. The roll will commence with Position No. 1 and alternate
				through Position No. 9.
(4) A
				simple majority vote of those present for the meeting is required for action on
				an agenda item.
(5) Items on the
				agenda may be advanced by unanimous consent. If objection is voiced, the
				Chairman will call for a vote on the advancement motion which will require a
				two-thirds majority for passage.
(6) A majority vote of the quorum present is
				required to go into executive session. No vote or action may be taken in
				executive session; and action, if any, must be taken after returning to open
				meeting in the usual manner.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-16 - Record of proceedings

Current through Vol. 41, No. 20, July 1, 2024
(a)
Regular
				meetings.
(1) The proceedings of State
				Regents' meetings will be kept by a designated record keeper in the form of
				written minutes which shall be an official summary of the proceedings showing
				clearly those members present and absent, all matters considered and all
				actions taken by the State Regents.
(2) The minutes of each meeting will be open
				to public inspection and will reflect the manner and time of notice required by
				the Oklahoma Open Meeting Act [25 O.S., § 301 et seq.].
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-17 - Review and approval of proceedings

Current through Vol. 41, No. 20, July 1, 2024
(a)
				The summary of State Regents' meetings shall be transmitted to all Regents for
				their review as soon as possible following the meeting.
(b) Should any Regent upon preliminary review
				of the minutes note the need for any factual correction, such shall immediately
				be called to the attention of the Chancellor or the individual designated by
				the Regents as official record keeper.
(c) Minutes of all open meetings shall be
				included in the bound agenda sent to the State Regents prior to their next
				meeting.
(d) State Regents, at
				their regular meeting, shall move approval, approval with amendment, or tabling
				of open meeting minutes for acceptance into the official records of the State
				Regents.
(e) The Chairman and the
				Secretary shall attest pursuant to the Board's action regarding the true and
				accurate recording as these documents become part of the official records of
				the Oklahoma State Regents for Higher Education. In the absence,
				disqualification, or disability of the Chairman or Secretary, the Vice Chairman
				and Assistant Secretary shall so attest for such respective officers.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-18 - Requests for records

Current through Vol. 41, No. 20, July 1, 2024
(a) In accordance
				with the Open Records Act [51 O.S., §24A.1 et seq.], certain public
				records of the State Regents must be kept and maintained and open to any person
				for inspection, copying, and/or mechanical reproduction during business hours.
				Guidelines for requesting records are as follows:
(1) Requests for copies of materials from the
				official records of the State Regents may be made either in writing or by oral
				request to the Office of Chancellor.
(2) Requests may be received between the
				hours of 7:30 a.m. and 5:00 p.m. and will be met at the time of the request or
				within a reasonable period.
(3) If
				material requested is located at a remote storage location or would involve
				additional research time, an additional reasonable period of time will be
				required to meet the request.
(4)
				Where it does not conflict with other provisions outlined herein, requests for
				copies of materials, actions, reports, etc., presented for State Regents'
				action will be met only after these materials are made official by State
				Regents' action.
(5) Individuals
				wishing to be placed on the list to receive agenda listings or agendas for the
				State Regents' meetings must so notify the Office of the Chancellor in writing.
				These requests must be renewed at the beginning of each calendar year as such
				mailing lists are reformulated. The Office of the Chancellor will so notify
				each requester of the annual need for request renewal.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-19 - Compliance with the Administrative Procedures Act

Current through Vol. 41, No. 20, July 1, 2024
State Regents shall follow all applicable portions of the
				  Administrative Procedures Act.
Amended at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Amended at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-20 - Filing and publication of policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Revoked at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-21 - Public hearings [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Revoked at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-22 - Petition for adoption, change, or repeal of policy [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 10 Ok Reg
				  4603, eff 9-8-93 (emergency); Revoked at 11 Ok Reg 1885, eff
				  5-12-94
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 7 - Rules of Operation › Section 610:1-7-24 - Petitions for declaratory rulings; form and procedure

Current through Vol. 41, No. 20, July 1, 2024
(a) Any interested persons may petition the
				OSRHE for a declaratory ruling as authorized by 75 O.S., § 307 as to the
				applicability of any administrative rule of the OSRHE.
(1) All petitions must be filed with OSRHE in
				typewritten form or in legible printed form and must be presented or delivered
				to the Chancellor's office of the OSRHE;
(2) All petitions must clearly identify the
				party(s) submitting such petition and must include a statement reflecting the
				interest of the party(s) in submitting such petition, i.e., a showing that such
				petition is being submitted by an "interested person";
(3) All petitions must clearly state that the
				petition is for a declaratory ruling and cite the rule involved;
(4) All petitions must contain a brief
				statement of facts to which the ruling shall apply. Any and all supporting
				documents, records, statistics, studies, or information must be submitted with
				the petition, and the legality for such requested action, where deemed
				necessary or appropriate, shall be submitted by the petitioning
				party;
(5) All petitions must be
				duly signed and endorsed by all petitioning parties or their designated
				representative(s); and the representative(s) must endorse and have notarized
				said petition representing such signatures;
(6) Petitions will be reviewed, within a
				reasonable time period, by staff assigned by the Chancellor:
(A) to determine if they satisfy the
				requirements as set forth in this chapter;
(B) for substantive review of petitioner's
				request including consideration of any argument, written and/or oral, and any
				documentation included in support of the petition;
(C) and such review shall form the basis of a
				written recommendation to the Board.
(7) Valid petitions, defined as those that
				satisfy the requirements, shall appear on the agenda for consideration of the
				recommendation at the next regularly scheduled Board meetingfollowing the
				conclusion of the investigation and review.
(8) The petitioning party shall be given
				notification of the recommended action and disposition prior to the matterof
				the petition being presented to the Board for its action and at the Board
				meeting, the petitioning party may appear and be heard concerning the action
				and disposition recommended.
(9)
				Petitions that do not satisfy the requirements shall be duly noted in writing
				and be returned to the petitioner. Returned petitions must be brought into
				compliance with the requirements set forth in this chapter and
				resubmitted.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-1 - Purpose [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-2 - Definitions [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-3 - Administration of program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-4 - Participants in program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-5 - Delivery of courses [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-6 - Program curriculum [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-7 - Class schedule [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-8 - Notification; certification [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-9 - Cost of program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 15 Ok Reg
				  2040, eff 5-26-98; Revoked at 21 Ok Reg 1768, eff
				  6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-10 - Contracting for assistance [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  1768, eff 6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 9 - Regents Education Program [Revoked] › Section 610:1-9-11 - Effective date [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 21 Ok Reg
				  1768, eff 6-11-04
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The Purchasing Department of the Oklahoma State Regents for
				  Higher Education is responsible for the acquisition of all goods, equipment and
				  services for the operation of the Oklahoma State Regents for Higher Education,
				  authorized by 70 O.S. §
									3206.
				  The State Regents is exempted from the provisions of the Oklahoma Central
				  Purchasing Act by 74 O.S. 85.3A. All acquisitions of the State Regents made
				  pursuant to the State Regents' approved Purchasing Policy. The purposes of the
				  policy are:
(1) To establish
				consistent purchasing practices and procedures for operations of the Oklahoma
				State Regents for Higher Education;
(2) To achieve economies and efficiencies and
				make the most effective use of public funds;
(3) To encourage competition and ensure fair
				and equitable treatment among vendors; and
(4) To insure the quality and integrity of
				the purchasing process.
Added at 20 Ok Reg 2149,
				  eff 6-26-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-2 - Purchasing authority for OneNet statewide contracts [RENUMBERED TO 610:1-11-20]

Current through Vol. 41, No. 20, July 1, 2024
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Renumbered to 610:1-11-20 at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-4 - General contracting and purchasing provisions

Current through Vol. 41, No. 20, July 1, 2024
(a) Acquisitions for the State Regents will
				be as follows:
(1) Direct purchase order for
				goods and services to the vendor within the authorized dollar amounts and other
				limitations contained in this Chapter.
(2) Formal bid process
(3) Purchases may be made from purchase
				orders or purchase contracts or at a price equivalent to purchase order or
				purchase contracts that have been awarded to a vendor(s) on the basis of
				competitive bids by any of the following entities:
(A) Oklahoma Department of Central
				Services;
(B) Colleges,
				universities, and other entities within the state system;
(C) General Services Administration;
				and
(D) Educational purchasing
				consortia.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-5 - Vendor registration

Current through Vol. 41, No. 20, July 1, 2024
(a) Any vendor
				wishing to do business with the State Regents should be on the vendor bidder
				list maintained by the Purchasing Department of the Oklahoma State Regents for
				Higher Education. Any vendor who wants to be on the bidder list must register
				with the Purchasing Division at the State Regents to receive copies of bids for
				the commodities or services that the vendor wishes to sell. All vendors are
				eligible for consideration.
(b)
				Vendors wishing to be added to the bidder list should write, fax, or visit the
				Purchasing Department and provide information about the company and the
				products or services that the vendor is interested in providing to the
				Regents.
(c) Upon receipt of
				information from the vendor, Purchasing personnel will ascertain the
				classification(s) the vendor has identified an interest in supplying and will
				then enter the information into the Purchasing Data System. As a service to the
				vendor, the vendor will be notified of the Invitation to Bid (ITB) or Request
				for Proposal (RFP) for those products and services for which the vendor is
				registered.
(d) It is the
				responsibility of the vendor to update vendor's Purchasing Department file on
				an ongoing basis. Purchasing will retain all vendor information on file for
				three years.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-6 - Vendor retention and removal from bidder list

Current through Vol. 41, No. 20, July 1, 2024
(a) The Purchasing Director may remove a
				vendor from the bidder list for the reasons identified in section
				(b).
(b) Removal from the bidder
				list may be considered for the following:
(1)
				Failure to respond to an Invitation to Bid or Request for Proposal. (A "NO Bid"
				response is considered a response.)
(2) Repeated or unexplained failure on the
				part of the vendor to meet promised and/or required delivery dates and
				prices.
(3) Delivery by the vendor
				of substitutes in lieu of the items(s) specified on the approved bid and/or
				purchase order.
(4) Failure to meet
				EEOC and other requirements mandated by public legislation or the State
				Regents.
(5) Problems created by
				the vendor regarding incorrect or inappropriate billing adjustment for goods
				and/or services furnished.
(6)
				Failure to support purchase products by not supplying necessary information,
				required maintenance and/or parts.
(7) A conviction or plea of guilt to a felony
				involving fraud, bribery, corruption or sales to the state or to any of its
				political subdivisions.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-7 - Competitive bidding

Current through Vol. 41, No. 20, July 1, 2024
The competitive or formal bidding process requires that
				  vendors submit sealed bids in accordance with detailed specifications of the
				  goods or services to be purchased. Bids are to be awarded to the vendor who
				  submits a bid meeting specifications and who offers the best value to the
				  state.
(1)
Submission of
				bids.
(A) If a vendor wishes to submit
				a bid in response to the solicitation, the vendor shall complete the bid
				according to the instructions provided with the solicitation. It is the
				vendor's responsibility to read and understand the instructions and terms and
				conditions provided with the solicitation. Failure to comply with the
				instructions and terms and conditions in the solicitation may disqualify the
				bid. Any questions should be directed to the Purchasing Director listed on the
				solicitation.
(B) If the vendor
				does not wish to bid, the vendor should provide written notification of a "No
				Bid" to the Purchasing Director.
(C) It is the responsibility of the vendor to
				ensure delivery of a bid to the Purchasing Director at or prior to the
				designated time on the solicitation. The Oklahoma State Regents for Higher
				Education will not be responsible for, or accept late bids.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-8 - Request for Proposals process

Current through Vol. 41, No. 20, July 1, 2024
A Request for Proposal (RFP) process may be used when it is
				  determined by the Chancellor or the Chancellor's designee that it is more
				  practical and advantageous to receive proposals for services or goods rather
				  than to invite competitive bids based on detailed specifications. The RFP
				  process will ordinarily be limited to purchases, such as professional services,
				  where the purchase award is based on qualitative factors most advantageous to
				  the state.
Added at 20 Ok Reg 2149,
				  eff 6-26-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-9 - Group purchasing acquisitions; Alternatives to the formal bid process [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Revoked at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-10 - Sole source contracts

Current through Vol. 41, No. 20, July 1, 2024
When a contract for a particular acquisition for services or
				  goods, which, by the contract specifications needed by the agency, restricts
				  the contract to one vendor or to one brand name, the purchase can be made
				  without informal quotations or formal bids. All sole source purchases are
				  subject to the approval of the Chancellor or the Chancellor's designee, and
				  must be supported by a written statement of justification from the requesting
				  unit.
Added at 20 Ok Reg 2149,
				  eff 6-26-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-11 - Emergency acquisition process

Current through Vol. 41, No. 20, July 1, 2024
The Chancellor or the Chancellor's designee may waive bidding
				  requirements when an emergency exists that is a threat to public health,
				  welfare, or safety of State Regents; operations and staff. In such event,
				  documentation that is reasonable and sufficient under the circumstances should
				  be maintained substantiating the basis for the emergency and justifying the
				  selection of the vendor.
Added at 20 Ok Reg 2149,
				  eff 6-26-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-12 - Purchases $5,000 or less

Current through Vol. 41, No. 20, July 1, 2024
Purchases $5,000 or less are not subject to competitive
				  bidding and may be made from vendors capable of providing the required good(s)
				  or services(s) in a quality and timely manner.
Added at 20 Ok Reg 2149,
				  eff 6-26-03
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-13 - Purchases between $5,001 and $25,000

Current through Vol. 41, No. 20, July 1, 2024
Purchases between $5,001 and $25,000 may be made on the
				  basis of an informal bid process. Purchases made on this basis require price
				  solicitations from a minimum of three (3) vendors, with a documentation of
				  emailed solicitations and responses, telephone solicitations or facsimile
				  transmission from the vendors.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-14 - Purchases in excess of $25,000

Current through Vol. 41, No. 20, July 1, 2024
Purchases in excess of $25,000 must be reported to the
				  Budget & Audit Committee. These purchases shall be made on the basis of one
				  of the following processes:
(1) Formal
				Solicitation process.
(2)
				Alternatives to the formal bid process. Purchases may be made from purchase
				orders or purchase contracts or at a price equivalent to purchase order or
				purchase contracts that have been awarded to a vendor(s) on the basis of
				competitive bids by any of the following entities:
(A) The Office of Management and Enterprise
				Services;
(B) Colleges,
				universities, and other entities within the state system;
(C) General Services Administration;
				and
(D) Purchasing
				consortia.
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-15 - Purchases in excess of $100,000

Current through Vol. 41, No. 20, July 1, 2024
Purchases in excess of $100,000 require prior approval of the
				  State Regents unless an emergency acquisition is deemed necessary. In such
				  event, the Chancellor shall have authority to execute emergency acquisitions
				  that exceed $100,000. All emergency acquisitions shall be reported to the State
				  Regents immediately, and shall also be reported to the State Regents for
				  ratification at their first board meeting subsequent to the purchase.
				  Documentation that is reasonable and sufficient under the circumstances
				  substantiating the basis for the emergency should be
				  maintained.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 25 Ok Reg 2589, eff
				  7-11-08
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-16 - Professional and Personal services contracts

Current through Vol. 41, No. 20, July 1, 2024
The following types of professional service contracts may be
				  awarded without competitive bidding, except as may be otherwise provided by law
				  applicable to the State Regents. All requests for the services must be
				  supported by a written statement from the requesting unit justifying the
				  selection. The requesting unit must consider the specific needs of the agency,
				  the ability of the individual or firm to meet those needs in a timely manner,
				  and the cost of the services. All contracts for professional services must be
				  approved by the Chancellor or the Chancellor's designee.
(1) A contract for the personal services of a
				physician, architect, attorney, certified public accountant, professional
				engineer, land surveyor, or other licensed professional as defined in 18 O.S.,
				§ 803(6).
(2) Professional
				services of investment managers, investment consultants and actuary
				services.
(3) Personal services of
				speakers , lecturers and education professionals.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-17 - Training

Current through Vol. 41, No. 20, July 1, 2024
Employee training services may be acquired without
				  competitive bidding if necessary to accommodate the needs of the agency. The
				  requesting unit must provide written justification for an exemption from the
				  competitive bidding requirements. The requesting unit should consider (1)
				  employee work schedules, (2) potential for interruptions in service, (3) cost
				  of interruptions in service, and (4) the number of employees already trained
				  for the particular purpose. All acquisitions under this section must be
				  approved by the Chancellor or the Chancellor's designee. The Chancellor will
				  require a periodic review of all costs associated with employee training
				  services, including any associated travel expenses, to ensure that the costs
				  are reasonable.
Added at 20 Ok Reg 2149,
				  eff 6-26-03; Amended at 23 Ok Reg 3038, eff
				  7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-18 - Membership and Subscriptions

Current through Vol. 41, No. 20, July 1, 2024
Memberships in organizations and subscriptions to
				  publications may be acquired without competitive bidding. The Chancellor or the
				  Chancellor's designee must approve all requests. Periodically, the Chancellor
				  will require a review of all memberships and subscriptions to ensure that they
				  continue to serve the best interest of the agency.
Added at 23 Ok Reg 3038,
				  eff 7-13-06
Oklahoma Administrative Code › Title 610 - State Regents for Higher Education › Chapter 1 - Administrative Operations › Subchapter 11 - Purchasing › Section 610:1-11-19 - Utilities

Current through Vol. 41, No. 20, July 1, 2024
Utility services where rates are regulated by a state or
				  federal regulatory commission may be acquired without competitive
				  bidding.
Added at 23 Ok Reg 3038,
				  eff 7-13-06