Oklahoma Administrative Code › Title 150 - Oklahoma Department of Commerce › Chapter 15 - Small Cities Community Development Block Grant Program › Subchapter 7 - Program Administration › Section 150:15-7-4 - Grantee responsibilities

Current through Vol. 41, No. 20, July 1, 2024
The grantee of a Small Cities Community Development Block
				  Grant shall be responsible for the following:
(1) The Grantee shall be responsible for
				taking all action necessary to enforce the terms of the grant agreement against
				any private or public participant that fails to comply with applicable
				provisions of the grant agreement or any contract or documents resulting from
				it, and to recover on behalf of the State any liabilities that may arise as the
				result of the breach of the grant agreement by any participant. Nothing in this
				subsection shall restrict the State's rights to enforce independently the terms
				of any grant agreement or any contracts or documents resulting from it or to
				recover any sums that may become due as the result of a breach of such
				contract.
(2) The Grantee shall
				comply with Treasury Circular 1075 and the Oklahoma Department of Commerce
				requirements regarding cash management of federal funds as set out in the
				Department's Community Development Block Grant Contractors Policy and a
				Procedure Manual which is hereby incorporated.
(3) The Grantee shall comply with 24 CFR Part
				85, Uniform Administrative Requirements for Grants and cooperative Agreements
				to State and Local Governments and OMB Circular A-87, Cost Principles for State
				and Local Governments, except as directed otherwise by the Oklahoma Department
				of Commerce, as they relate to the application, acceptance and use of federal
				funds, and with the Oklahoma Department of Commerce requirements pursuant
				thereto.
(4) The Grantee shall
				maintain records and accounts, including, but not limited to, property,
				personnel and financial records, that properly document and account for all
				project funds. Specific types and forms of records may be required by the
				Department. All such records and accounts shall be made available upon demand
				by the Department for purposes of inspection and use in carrying out its
				responsibilities for administration of the funds.
(5) The Grantee shall furnish the Department
				with narrative and financial reports related to the elements of a contract in
				the forms and at such times as may be required by the Department.
(6) The Grantee shall retain all books,
				documents, papers, records, and other materials involving all activities and
				transactions related to its contract for at least three (3) years from the date
				of submission of the final expenditure report or until any audit findings have
				been resolved, whichever is later. The Grantee shall, as often as deemed
				necessary by the Department, permit authorized representatives of the
				Department, the U.S. Department of Housing and Urban Development and the
				Comptroller General to have full access to and the right to fully examine all
				such materials.
(7) The Grantee
				shall promptly return to the Department any funds received under its contract
				that are not obligated as of the final date of the period funded. Funds shall
				be considered obligated only if goods and services have been received as of the
				final date of the period funded.
(8) The Grantee shall comply with the
				Department's audit policy including the single Audit Act of 1984 ( P.L. 98-502,
				31
				U.S.C., 7501 et seq.), as applicable to
				governmental grantees.
(9) The
				Grantee shall provide the Department timely copies of reports on any audits
				that include funds received from the Department.
(A) Audits shall be performed by a certified
				public accountant or firm, or by a public accountant or public accounting firm
				licensed no later than December 31, 1970
(B) The audit shall be performed in
				accordance with Government Auditing Standards; Compliance Supplement for Single
				Audits or State and Local Governments; generally accepted auditing standards
				established by the American Institute of Certified Public Accounts; and the
				Department's requirements.