Oklahoma Administrative Code › Title 650 - Oklahoma Center for the Advancement of Science and Technology › Chapter 15 - Oklahoma Centers of Excellence Program › Section 650:15-1-12 - Contract provisions

Current through Vol. 41, No. 20, July 1, 2024
(a)
Professional service contract.
The mechanism for funding approved
			 applications shall be a professional service contract between OCAST and the
			 principal organizations which will be providing research services or facilities
			 in the funded Center. The obligations of each party to a Center contract shall
			 be limited to that portion of the contract which it has committed to
			 perform.
(b)
Fiscal
			 agent.
Each contract shall designate one of the parties to the contract
			 as the fiscal agent to receive and account for all funds.
(c)
Contractor obligations.
(1)
Performance evaluations.
Each funded Center shall be required to submit annual reports to OCAST
			 verifying the Center is achieving its objectives and performing its contractual
			 obligations in a timely manner. Continued funding shall be contingent upon
			 satisfactory annual performance evaluations. During the third year of a
			 contract, OCAST shall organize and implement an in-depth review which will
			 incorporate an on- site visit to the Center's facilities by a review
			 team.
(2)
Continuation of
			 funding.
Funding for the remainder of the contract shall continue if the
			 Board determines the Center's performance to be satisfactory and in accordance
			 with the terms of the contract. In the event the Board deems a Center's
			 performance unsatisfactory but correctable, a probation recommended by the
			 review team, shall be authorized. If a Center's performance is deemed by the
			 Board to be unsatisfactory and not correctable, funding shall be phased out
			 over a one year period and the contract shall be terminated.
(3)
Documentation and records.
The contractor shall be responsible for assuring and documenting compliance
			 with state and federal requirements pertaining to human subjects, vertebrate
			 animals, recombinant DNA, radioactive substances, narcotics and dangerous drugs
			 which require special approval or license before issuance of a subcontract for
			 any project funded through the Center. The contractor shall maintain records
			 and accounts that properly document and account for the source and application
			 of all project funds, and all such records and accounts shall be made available
			 on demand by OCAST for inspection and use in carrying out its responsibilities
			 for administration of the funds.
(4)
Audits.
The contractor
			 shall, as OCAST deems necessary, permit authorized representatives of OCAST and
			 the State of Oklahoma full access, and the right to fully examine, all records
			 and accounts. The contractor shall comply with the audit policy of OCAST. The
			 contractor shall provide OCAST timely copies of reports on any audits that
			 include funds received from OCAST. In the event an audit results in the
			 determination that the contractor has expended contract funds on unallowable
			 costs, the contractor shall reimburse OCAST in full for all such
			 costs.