New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter VII - Emergency Housing Rent Control › Subchapter A - Administration › Part 2050 - Administrative Orders › Section 2050.1 - Official documents and certification thereof

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All official files, documents, reports,
					 memoranda and other written material whether in the principal or the local
					 offices of rent administration shall be considered to be in the exclusive
					 control and custody of the Commissioner of Housing and Community Renewal for
					 the purpose of administering and effectuating the policies of the New York
					 State Emergency Housing Rent Control Law. All papers, filed on or after May 1,
					 1950, with the principal or the local offices of rent administration, and files
					 and records of the Office of the Housing Expediter transferred to and in the
					 custody of the State Rent Administrator prior to July 1, 1964 and transferred
					 to and in the custody of the Commissioner of Housing and Community Renewal on
					 and after July 1, 1964, shall be deemed confidential, unless the Commissioner
					 of Housing and Community Renewal determines that the withholding thereof is
					 contrary to the public interest. Officers or employees of the Office of Rent
					 Administration of the Division of Housing and Community Renewal shall permit
					 the inspection, examination, disclosure or use of such material only to the
					 extent required or authorized in accordance with the provisions of this
					 order.
(b) A landlord or a tenant
					 who has a legitimate need therefor may, in writing, request a certified copy of
					 a registration statement, or of an order affecting the maximum rent. This
					 certification may also be issued pursuant to a subpoena served upon the local
					 rent administrator. Such request or subpoena shall be directed to the local
					 rent administrator having custody of such documents.
(c) Should an employee of the Office of Rent
					 Administration of the Division of Housing and Community Renewal appear in court
					 pursuant to a subpoena calling for the production of the official files and
					 records, he may produce only certified copies of the registration statement and
					 orders affecting the maximum rent or services and equipment of the housing
					 accommodations. He shall not testify as to the legal effect thereof. He shall
					 respectfully decline to make any other disclosure or produce any other official
					 files, documents, reports, memoranda, or other papers or copies thereof, on the
					 ground that such disclosure is prohibited by this order unless otherwise
					 explicitly authorized by the Commissioner of Housing and Community
					 Renewal.
(d) A certification issued
					 by the local rent administrator shall be in the following form:
(1) Documents filed prior to May 1, 1950.
hereby certify that the attached document is a true copy
						of a registration statement, or of an order, which was in the records of the
						Office of the Housing Expediter, now in the custody of the Commissioner of
						Housing and Community Renewal pursuant to chapter 250 of the Laws of 1950, as
						last amended, and chapter 244 of the Laws of 1964.
(2) Documents filed on or subsequent to May
					 1, 1950.
I hereby certify that the attached document is a true
						copy of a registration statement, or of an order, filed with this office, of
						which I have the legal custody. The acceptance of a registration statement, and
						the certification thereof, does not mean that this office certifies to the
						correctness of the various statements made therein.