Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-55 - Philanthropic Gifts and Fundraising › Section 3364-55-01 - Naming of tangible and intangible assets

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The board of trustees of the university
				of Toledo, upon recommendation of the president, is the full and final
				authority for naming and any subsequent naming revisions of the tangible and
				intangible assets of the university (collectively "university assets").
				Tangible assets may include, but not be limited to, buildings, classrooms,
				laboratories, and other physical spaces. Intangible assets may include, but not
				be limited to, academic colleges or centers, departments, programs, and other
				non-physical assets. In general, a primary consideration for naming any
				tangible or intangible asset is in recognition of a substantial gift to the
				university. Honorary naming in recognition and honor of an individual may be
				considered without a gift to the university.
(B)
								Purpose of
			 policy
The policy provides guidelines and
				procedures for consideration and approval of naming of tangible and intangible
				assets of the university. The policy ensures that due diligence is performed
				and observed in the naming process to serve the best interests, mission and
				vision of the university and to preserve the intent, integrity and stewardship
				in the gift transaction with an individual, business, or foundation
				(collectively "donor").
(C)
								Procedure
(1)
									The vice
			 president for advancement should be consulted prior to any discussions with a
			 donor regarding naming or naming revisions of a university asset. The vice
			 president for advancement is responsible for coordinating and approving any
			 such discussions.
(2)
									The vice president for advancement, in consultation
			 with advancement council and other administrators, will determine minimum gift
			 levels based on the type of asset and other relevant factors.
(3)
									Any discussions
			 with a donor regarding a gift and gift recognition involving naming of a
			 university asset should include an explanation of the approval process outlined
			 in this policy. All artists' or architectural renderings, construction models
			 or other plans should be identified as conceptual and not a literal depiction
			 of what a facility will be when completed.
(4)
									Any proposed
			 naming of a university asset shall comply with all university and university of
			 Toledo foundation policies.
(5)
									The vice
			 president for advancement and university of Toledo foundation, in consultation
			 with other necessary parties, will direct and supervise the negotiations of the
			 gift and the fund agreement which sets forth the terms and administration of
			 any gift. The vice president of advancement and the university of Toledo
			 foundation must agree to and approve any substantive variations to the standard
			 fund agreement. The applicable fund agreement should be reviewed prior to any
			 naming revisions in accordance with paragraph (C)(9) of this
			 rule.
(6)
									No university asset shall be named in honor of the
			 following:
(a)
										Any current officer or employee of the university or of the
			 state of Ohio;
(b)
										Any seated, elected or appointed local, state or
			 federal government official during the official's term of
			 office;
(c)
										Any person who has been deceased for less than one year
			 or who has retired or otherwise left such service for less than three
			 years.
(d)
										The board of trustees can waive any of the provisions
			 in this rule, paragraph (C)(6), by unanimous consent of the voting members of
			 the board.
(7)
									The approval of the board of trustees and the president
			 is required for all naming requests in excess of one-hundred thousand dollars.
			 The approval of the vice president of advancement, in consultation with
			 advancement council and other administrators, is required for naming requests
			 of less than one-hundred thousand dollars.
(8)
									The procedures in
			 paragraph (C) of this rule apply to conferring an honorary name to a university
			 asset. Honorary naming is restricted to those who have achieved exceptional
			 distinction in his or her service to the university and the state of Ohio, and
			 to those who have served the university in an academic or administrative
			 capacity and who have achieved a national or an international
			 reputation.
(9)
									Naming revisions:
(a)
										If a named
			 tangible or intangible asset ceases to exist, the name of the asset will not be
			 transferred automatically to the replacement asset. The original donor, if
			 living, or immediate family of a deceased individual or successorin-interest of
			 a business or foundation, will have first right of refusal to provide a new
			 gift to continue the naming opportunity. The procedures in paragraph (C) of
			 this rule apply to any naming continuation.
(b)
										If a named
			 tangible or intangible asset is subject to major renovations or substantive
			 restructuring, the university may consider combining or hyphenating the current
			 name with a new name. The procedures in paragraph (C) of this rule apply to any
			 hyphenated or combination of naming opportunities.
(c)
										Actions by a
			 donor that would have a negative impact on the university and its reputation
			 may cause the university to reconsider the name of university assets. The vice
			 president of advancement, in consultation with advancement council and other
			 administrators, will review this matter and submit to the president for review
			 and submission to the board of trustees.
(d)
										If a donor does
			 not fulfill gift commitments as set forth in a fund agreement or other writing,
			 the vice president of advancement, in consultation with advancement council and
			 other administrators, will review this matter and submit to the president for
			 review and submission to the board of trustees.