Ohio Administrative Code › Title 3706 - Ohio Air Quality Development Authority › Chapter 3706-1 - Meetings › Section 3706-1-01 - Open meeting procedure and public notice

Current through all regulations passed and filed through July 1, 2024
The Ohio air quality development authority has adopted this
				rule pursuant to division (F) of section
				121.22 of the Revised Code, for
				the purposes of: establishing a reasonable method for any person to determine
				the time and place of regularly scheduled meetings of the authority and of the
				time, place and purpose of special meetings of the authority; making provision
				for giving advance notice of meetings of the authority to the news media which
				have requested such notification; and making provision for persons to request
				and receive reasonable advance notification of meetings of the
				authority.
(A) As soon as the time and
			 place of any meeting of the authority has been determined, the
			 secretary-treasurer shall post a meeting schedule setting forth the time and
			 place of such meeting and, with respect to any special meeting, a statement of
			 the purpose of the meeting. Such schedule shall be posted in a conspicuous
			 place accessible to the public in the office of the authority, including but not limited to the publicly accessible
			 website maintained by the authority, and shall remain posted until the
			 cancellation or conclusion of the meeting scheduled therein.
(B)
			 Any news media organization that desires to be given advance notice of
			 any or all meetings of the authority
			 shall file with the secretary-treasurer of the Ohio air quality
			 development authority a written request for such
			 notice,.. Such written
			 request shall set forth the name of the news media organization making the
			 request and the name, address, email, and telephone numbers (not to exceed two)
			 of a representative designated  to receive such notice on behalf of such organization. To
			 continue to receive notice, any interested news media organization must submit
			 a new written request, as described in this paragraph, to the
			 secretary-treasure of the Ohio air quality development authority at the start
			 of the new calendar year. Any written request shall remain in effect during the
			 calendar year in which it was received by the secretary-treasurer and shall
			 expire at the end of such year unless sooner cancelled by such
			 organization.
(C) The secretary-treasurer shall maintain a list of
			 all designated representatives of news media organizations which have requested
			 notice pursuant to this rule and shall notify each such representative of each
			 meeting of the authority by doing at least one of the following:
(1) Sending written notice of time, place and
			 purpose of each meeting by depositing a copy thereof in the United States
			 postal service mail, first class postage prepaid, addressed to such
			 representative at the address set forth in the written request received by the
			 secretary-treasurer no later than four calendar days prior to the date of the
			 meeting.
(2) Notifying such
			 representatives by telephone at least twenty-four hours prior to the time of
			 meeting. Such telephone notification shall be deemed completed if a message has
			 been left for the representative or if, after reasonable effort, the
			 secretary-treasurer has been unable to provide such telephone
			 notification.
(3) Sending a written
			 notice of time, place and purpose of each meeting via email at the email
			 address set forth in the written request received by the secretary-treasurer no
			 later than four calendar days prior to the date of the meeting
			 at least twenty-four hours prior to the meeting or, if
			 for a special meeting called in the event of an emergency requiring immediate
			 official action for which twenty-four hours' notice is not possible, as soon as
			 possible.