Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-3 - Faculty Rules › Section 3349-3-70 - Appendix G - college of medicine standing committees

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of appendix G is to establish the name, membership,
				manner of membership selection and appointment of standing committees of the
				college of medicine (COM), and to delineate their authority.
(B) Scope
Appendix G addresses the standing committees of the COM.
(C) Standing committees
(1)
									Purpose and
			 responsibilities
The faculty standing committees are
				appointed to represent the college in its interests related to the mission,
				role and functions of the college. These committees shall make decisions where
				appropriate, develop rules and provide recommendations to the dean's advisory
				group (DAG).
(2) Names and functions
The names and functions of the standing committees may be
				altered from time to time upon recommendation by the com dean or the com
				DAG.
(3) Subcommittees
Standing committees may develop such subcommittees as are
				necessary to conduct their business. Such subcommittees may include persons
				other than standing committee members.
(4) Reporting
(a) Standing committees shall submit
			 recommendations for substantive rule changes to the com
			 DAG for
			 action.
(b) Each standing committee
			 shall make at least one report of its activities to the com
			 DAG each
			 academic year.
(5) Meetings
(a) Meetings will be held at a time and
			 manner that will promote participation.
(b) Meetings may be held in person, via video
			 conference or teleconference, or by any other modality that will allow all the
			 members to hear each other and to participate at the same time.
(c) Any member may request that he/she be
			 allowed to participate via electronic means. The committee chair will take
			 reasonable measures to accommodate such requests.
(d) When meeting via electronic means, a
			 member who wants to speak should identify him/herself.
(6)
			 Voting
(a) Usually, voting will take place at
			 the meeting, whether the meeting is held in person or by electronic means.
			 Voice votes are most common; however, other voting
			 methods, including electronic methods may be used at the discretion of char or
			 upon request of the committee. A simple majority vote is the
			 standard.
(b) Votes may also be
			 taken by mail or by email when a full vote of the membership is desired. The
			 committee chair shall confirm who has a right to vote and will send ballots
			 only to those persons who are voting members.
(7)
			 Minutes
Minutes of each standing committee meeting shall be kept
				recording the actions of the committee and shall be available for review.
				Minutes of standing committees responsible for reviewing individually
				identifiable performance of faculty members or students (non-tenure faculty
				appointment and promotions committee, admissions committee, nominating and
				membership committee, committees on academic and professional progress) shall
				record matters related to rule or procedure, but not discussion or actions
				regarding individuals reviewed by the committee. Faculty forum will not keep minutes in the interest of
				promoting free discussion. The chair will present items at the subsequent DAG
				meeting.
(8) Nominations
(a) A representative from the com dean's
			 office shall notify the chair of the COM nominating and membership committee,
			 faculty forum,
										 the chairs of the standing committees of the
			 college of medicine, and the faculty at large in
			 order to solicit nominations for consideration. The dean notifies members of
			 the standing committees upon the recommendation of the com nominating and
			 membership committee.
(b) Faculty
			 self-nominations will be encouraged and accepted by the nominating and
			 membership committee.
(9) Membership
(a) A faculty committee is a body to which a
			 trust is committed. A committee is delegated responsibility to consider, to
			 investigate, to take action on, or to report on important faculty, student and
			 academic matters.
(b) The
			 membership of all committees shall reflect, whenever possible, the diversity of
			 the college unless otherwise required by accrediting standards or other
			 governing law or regulation.
(c)
			 Terms of appointment are three years beginning July first, unless otherwise
			 specified. Following the restructuring of a committee's composition, terms may
			 be initially staggered to provide for continuity. Elected members may serve no
			 more than three consecutive terms of appointment. Should the term limit create
			 an undue burden for a particular committee at a particular time, the chair may
			 petition the DAG for a single-year exception to this
			 standard.
(d) A member may be
			 replaced, prior to the completion of a term, upon the request of the committee
			 chair and approval of the dean, when the member has failed to attend at least
			 fifty per cent of the regularly scheduled meetings of the committee.
(10) Notification
The COM dean shall 
										notify all members in writing
				upon the recommendations of the nominating and membership committee
				and approval of the DAG, in accordance with this
				chapter, and with the prescribed committee composition and reporting
				structure.
(11) Quorum
The majority of voting members present at a meeting, whether in
				person or via electronic means, of the standing committees constitute a quorum
				unless otherwise specified in the rules. For purposes of quorum, a chair is
				counted as a voting member.
(12) University
			 conflict of interest rules shall be in effect and any member with a direct
			 personal or pecuniary conflict of interest in the matter being considered may
			 be excluded from the discussion but must abstain from voting on the
			 matter.
(13) Expert
			 consultation
The chair of a given committee may request the attendance and
				participation of expert consultants as needed to promote the purposes and goals
				of the committee.