reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 1 - MEETINGS OF THE BOARD › Section 230:10-7-14 - Method of voting

Current through Vol. 41, No. 20, July 1, 2024
In all meetings of the County Election Board, each member's
					 vote shall be publicly cast and recorded. [25:305] In taking the vote on any
					 motion that has been properly seconded, the roll of members of the County
					 Election Board must be called orally, and the vote of each member must be
					 announced orally. The roll call may be conducted by the Secretary or by a
					 member of the County Election Board staff designated by the
					 Secretary.
Amended at 23 Ok Reg
					 1274, eff 7-1-06
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 1 - MEETINGS OF THE BOARD › Section 230:10-7-15 - Minutes of meetings required [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 1 - MEETINGS OF THE BOARD › Section 230:10-7-16 - Retention of minutes

Current through Vol. 41, No. 20, July 1, 2024
The Secretary of the County Election Board shall be
					 responsible for typing of the minutes of each meeting of the Board. The minutes
					 shall be approved by the Board at its next meeting. Upon approval, the minutes,
					 together with a copy of the written notice, a copy of the agenda and any other
					 pertinent documents, shall be retained permanently in a bound
					 book.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 1 - MEETINGS OF THE BOARD › Section 230:10-7-17 - Keeping Chairman and Vice Chairman advised

Current through Vol. 41, No. 20, July 1, 2024
Most operations of the County Election Board do not require
					 approval or direction from the Board itself. Therefore, the Secretary of the
					 County Election Board shall keep the Chairman and Vice Chairman advised of
					 ongoing operations, such as the office hours, so that the Chairman and Vice
					 Chairman will be knowledgeable about operations of the election system in the
					 county.
Amended at 12 Ok Reg
					 2185, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-23 - Legal requirements [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-24 - Furniture [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff 7-1-92; Revoked at
					 16 Ok Reg 2399, eff 7-1-99
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-25 - Equipment [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 16 Ok Reg
					 2399, eff 7-1-99
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-26 - Maps

Current through Vol. 41, No. 20, July 1, 2024
The County Election Board office shall be equipped with a
					 large map of the county and with maps of any municipalities within the county.
					 The maps shall show the precincts, the Congressional, State Senate and State
					 Representative districts and County Commissioner districts. The State Election
					 Board shall provide a map of the county showing both precinct boundaries and
					 school district boundaries. The State Election Board also shall provide maps of
					 each precinct showing the boundaries of all school districts with territory
					 within the precinct. The precinct maps shall be used at the polling place for
					 all school district elections.
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff 7-1-92; Amended at
					 17 Ok Reg 2335, eff 7-1-00
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-27 - Voting devices and ballot boxes [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-28 - Storage for voting devices and ballot boxes

Current through Vol. 41, No. 20, July 1, 2024
(a) Voting devices must be stored in an area
				  that can be locked. If possible, voting devices shall be stored in the
				  courthouse, preferably in the County Election Board office or in space
				  adjoining the office. Shelves shall be provided to hold the voting
				  devices.
(b) Ballot boxes shall be
				  stored in the courthouse if at all possible. However, if adequate space is not
				  available in the courthouse, it is permissible to store the ballot boxes in
				  another county building as long as the storage site is secure. If no other
				  option is available, ballot boxes may be stored in secure locations at the
				  various precinct polling places.
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff
					 7-1-92
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-29 - Voting booths

Current through Vol. 41, No. 20, July 1, 2024
The Secretary of the County Election Board shall cause at
					 least two voting booths to be provided for each precinct. A voting booth must
					 contain a counter or shelf and must be constructed in such a manner that a
					 member of the Precinct Election Board can determine whether more than one
					 person is in the booth, but in such a manner as to insure secrecy for the voter
					 in marking his ballots.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-30 - Voting booth storage

Current through Vol. 41, No. 20, July 1, 2024
Voting booths may be stored at a polling place, but this
					 practice has proved undesirable in many instances. Because of the storage
					 problems, it is recommended that voting booths be designed to be as compact as
					 possible for storage purposes.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-31 - Central File

Current through Vol. 41, No. 20, July 1, 2024
The Central File is a file which contains the original
					 registration records of all the registered voters in the county and shall be
					 kept in file drawers in alphabetical order. [26:4-115]
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-32 - Official seal

Current through Vol. 41, No. 20, July 1, 2024
The County Election Board must have an official seal, which
					 is affixed to Certificates of Election and other official acts of the
					 Board.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 3 - EQUIPPING THE OFFICE › Section 230:10-7-33 - Supplies [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff 7-1-92; Revoked at
					 16 Ok Reg 2399, eff 7-1-99
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-38 - Office hours [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 13 Ok Reg 555, eff 11-22-95 (emergency) ;
						Amended at 13 Ok Reg 2469, eff 7-1-96 ; Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-39 - General duties of the Secretary [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-40 - Cancellation File

Current through Vol. 41, No. 20, July 1, 2024
The Cancellation File shall hold the cancelled original
					 voter registration application forms of voters whose registration has been
					 cancelled for death, conviction of a felony, adjudication as an incapacitated
					 person or as a partially incapacitated person prohibited from voting, or
					 subsequent registration in another county or state. [26:4-120.7] Registrations
					 which are cancelled upon written notice from the voter or upon receipt of an
					 address confirmation return card from the voter indicating a new address
					 outside the county also shall be retained in this file. All forms contained in
					 the Cancellation File may be destroyed 24 months after the date of
					 cancellation. [26:4-120.7] These forms shall be filed alphabetically by month
					 and year. See
					 230:15-11-1
					 through 230:15-1-10 and
					 230:15-11-24.
Amended at 12 Ok Reg 2185, eff 7-1-95 ; Amended at 15 Ok
						Reg 2543, eff 7-1-98 ; Amended at 16 Ok Reg 2399, eff 7-1-99 ; Amended at 30 Ok
						Reg 1617, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-41 - Retention of materials used in electing federal candidates

Current through Vol. 41, No. 20, July 1, 2024
All voted ballots and related materials involved in
					 Primary, Runoff Primary, General or Special Elections for United States
					 Representative, United States Senator and Electors for President and Vice
					 President and in the Presidential Preferential Primary must be retained for 24
					 months after the date of the election.
Amended at 12 Ok Reg
					 2185, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-42 - Retention of absentee ballot materials

Current through Vol. 41, No. 20, July 1, 2024
All materials used in requesting and casting absentee
					 ballots must be retained for 24 months after the date of the election.
					 [26:14-132]
Amended at 12 Ok Reg
					 2185, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-44 - Retention of ballots [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Amended at 12 Ok Reg 2185, eff 7-1-95 ;
						Amended at 22 Ok Reg 1855, eff 7-1-05 ; Amended at 24 Ok Reg 1489, eff 7-1-07 ;
						Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-45 - Retention of Precinct Registries and affidavits

Current through Vol. 41, No. 20, July 1, 2024
(a) All original, paper Precinct Registries shall be retained for at least 24 months following the date of the election. See 26 O.S. Section 7-117. These items shall be stored together in a container bearing the date of the election and the date on which they may be destroyed.
(b) All used ATI Session Logs, Absentee Voter Affidavits, Spoiled Ballot Affidavits, Voter Assistance Forms, and Provisional Ballot Refusal forms shall be retained for 24 months after the date of the election. These forms may be stored together, organized by precinct, in a container labeled with the election date and the date on which they may be destroyed.
Amended at 12 Ok Reg
					 2185, eff 7-1-95; Amended at 13 Ok Reg 2469, eff 7-1-96; Amended at 23 Ok Reg
					 1274, eff 7-1-06
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-46 - Inventory of forms and supplies

Current through Vol. 41, No. 20, July 1, 2024
The County Election Board shall keep a standing inventory
					 of forms and supplies needed for the conduct of elections. See
					 230:10-7-88 through
					 230:10-7-91.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-47 - Election results

Current through Vol. 41, No. 20, July 1, 2024
The County Election Board must maintain results by precinct
					 of each election conducted in the county as a permanent record. [26:3-127] A
					 copy of the Official Certification Report, signed by the members of the County
					 Election Board and bearing the County Election Board seal, shall be retained
					 permanently.
Amended at 13 Ok Reg 2469, eff 7-1-96 ; Amended at 30 Ok
						Reg 1617, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-48 - Correspondence

Current through Vol. 41, No. 20, July 1, 2024
(a)
Correspondence.
The Secretary of the County Election Board shall
				  keep a copy of each letter that goes out of the office, along with a copy of
				  each letter received. Incoming mail shall be dated when it is received. When
				  possible, correspondence shall be answered on the same day it is received. A
				  copy of the response may be stapled to the original letter. Correspondence
				  shall be filed alphabetically and shall be retained for at least four
				  years.
(b)
Correspondence
				  with the State Election Board.
Correspondence with the State Election
				  Board shall be filed separately from other correspondence, arranged by date.
				  Correspondence with the State Election Board shall be retained for four
				  years.
(c)
Correspondence
				  with other County Election Boards.
Correspondence with other County
				  Election Boards shall be filed separately from other correspondence, arranged
				  alphabetically. Correspondence with other County Election Boards shall be
				  retained for four years.
(d)
Correspondence with Precinct Officials.
Correspondence with
				  Precinct Officials shall be filed separately from other correspondence,
				  arranged by precinct or in alphabetical order. Correspondence with Precinct
				  Officials shall be retained for four years.
(e)
Correspondence by electronic
				  mail.
The requirements for the retention of correspondence outlined in
				  (a) through (d) of this Section also shall apply to correspondence conducted by
				  electronic mail. The Secretary shall retain electronic mail pertaining to the
				  official business of the County Election Board for four years. If the
				  electronic mail message and attachments are printed, only the printed copy
				  shall be retained.
Amended at 12 Ok Reg
					 2185, eff 7-1-95; Amended at 13 Ok Reg 2469, eff 7-1-96; Amended at 27 Ok Reg
					 1122, eff 6-1-10
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-48.1 - County Election Board electronic mail addresses

Current through Vol. 41, No. 20, July 1, 2024
(a) The Secretary of the State Election Board
				  has obtained and provided to each County Election Board office an
				  "@elections.ok.gov" e-mail address. These e-mail addresses are administered by
				  the State of Oklahoma's Office of Management and Enterprise Services and are
				  accessed through a webmail service. Each such e-mail address is formatted as
				  follows: CountyNameCounty@elections.ok.gov. Use of these e-mail accounts is
				  required to send and receive all official communication with the State Election
				  Board office and with voters, and is strongly recommended for communications
				  with officials of school districts, municipalities, and other entities for
				  which the County Election Board conducts elections, and with other county
				  officers. These e-mail addresses shall be used on all public-facing websites,
				  social media sites, and on all informational materials maintained or produced
				  by the County Election Board. These e-mail addresses will appear on the State
				  Election Board website and will be provided to the Federal Voting Assistance
				  Program by the State Election Board for the use of uniformed services and
				  overseas voters from Oklahoma.
(b)
				  The only e-mail account that may accessed on a computer in a County Election
				  Board office that runs the MESA (Modern Election Support Application) software
				  is the state-provided "@elections.ok.gov" account unless an exemption, as
				  outlined in (c) of this Section, has been granted by the State Election
				  Board.
(c) A County Election Board
				  that uses an e-mail account assigned to it by its county Information Services
				  department may request an exemption to continue using that e-mail address, to
				  access it on computers in the office running MESA, and to publish it on
				  public-facing county websites maintained by the county or on social media sites
				  maintained by the County Election Board staff. Requests for such exemptions
				  shall be submitted to the State Election Board Information Services Division.
				  If approved, notice of the approval will be provided in writing by the
				  Assistant Secretary of the State Election Board or by the Director of
				  Information Services.
Added at 27 Ok Reg
					 597, eff 12-3-09 (emergency); Added at 27 Ok Reg 1122, eff
					 6-1-10
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-49 - Monthly report [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 11 Ok Reg
					 293, eff 11-1-93 (emergency); Revoked at 11 Ok Reg 1565, eff
					 6-1-94
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-50 - Annual reports

Current through Vol. 41, No. 20, July 1, 2024
No later than January 15 each year the Secretary of the
					 County Election Board shall file with the County Clerk a report stating the
					 total number of registered voters, by party, in the county as of January
1. The report used for this purpose
				  shall be the monthly Administration and Registration Report requested in MESA
				  after the first day of January. The Secretary shall retain a copy of this
				  report as a permanent record.
Amended at 13 Ok Reg 2469, eff 7-1-96 ; Amended at 30 Ok
						Reg 1617, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-51 - Analysis of election [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 13 Ok Reg 2469, eff 7-1-96 ; Revoked at 30 Ok
						Reg 1617, eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-52 - Report of contests

Current through Vol. 41, No. 20, July 1, 2024
The Secretary shall file with the State Election Board a
					 report of contests filed on any election conducted by the County Election
					 Board. The Secretary shall retain a copy of each report on contest as a
					 permanent record.
Amended at 13 Ok Reg
					 2469, eff 7-1-96
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-53 - Reporting forms

Current through Vol. 41, No. 20, July 1, 2024
The State Election Board shall furnish the County Election
					 Board forms needed to make reports at the appropriate times.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 5 - MAINTAINING THE OFFICE › Section 230:10-7-54 - Change Notification form

Current through Vol. 41, No. 20, July 1, 2024
The Secretary of the County Election Board shall use the
					 Change Notification form to notify the State Election Board of any changes in
					 office personnel information or administrative information such as changes in
					 hours or address. A supply of Change Notification forms shall be kept in the
					 County Election Board office.
Added at 11 Ok Reg
					 293, eff 11-1-93 (emergency); Added at 11 Ok Reg 1565, eff
					 6-1-94
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-58 - Open Records Act shall be observed

Current through Vol. 41, No. 20, July 1, 2024
The State Election Board and each County Election Board
					 shall comply with the requirements and provisions of the Oklahoma Open Records
					 Act, Title 51 O.S. 2011, Section 24A et seq.
Added at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-59 - Public records

Current through Vol. 41, No. 20, July 1, 2024
(a) All
				  records of the County Election Board, except as specifically designated
				  otherwise in federal or state law, must be made available for public
				  inspection, copying and/or mechanical reproduction during regular office hours.
				  [51:24A.5] The County Election Board must provide prompt, reasonable access to
				  its records but may establish reasonable procedures to protect the integrity
				  and organization of its records and to prevent excessive disruptions of its
				  essential functions.
(b) According
				  to state law, a voter's full or partial driver license number or Social
				  Security number provided on a voter registration application form shall not be
				  considered a public record and shall be kept confidential by the County
				  Election Board. [26:4-112; 51:24A.5] When providing copies of original voter
				  registration application forms in the Central File or from the cancellation
				  file, a full or partial driver license or Social Security number shall be
				  masked or obscured on the original while the copy is made or shall be blacked
				  out on the copy. Under no circumstances shall an original voter registration
				  application form in the Central File or cancellation file be permanently
				  altered to conceal these numbers. In the event that an election official in
				  another jurisdiction or law enforcement personnel request a copy of an original
				  registration form with these numbers left visible, contact the State Election
				  Board immediately.
Amended at 12 Ok Reg 2185, eff 7-1-95 ; Amended at 20 Ok
						Reg 468, eff 1-2-03 (emergency) ; Amended at 20 Ok Reg 1085, eff 7-1-03 ;
						Amended at 27 Ok Reg 597, eff 12-3-09 (emergency) ; Amended at 27 Ok Reg 1122,
						eff 6-1-10 ; Amended at 28 Ok Reg 1130, eff 7-1-11 ; Amended at 30 Ok Reg 1617,
						eff 7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-60 - Persons authorized to release records [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-61 - Written notice [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 16 Ok Reg
					 2399, eff 7-1-99
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-62 - Fees for reproduction of records [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-63 - Written schedule of fees [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-64 - Search fees shall not be charged when in public interest [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-65 - Fees not to discourage requests [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-66 - Lists of registered voters

Current through Vol. 41, No. 20, July 1, 2024
(a) The Secretary of the County Election
				  Board is authorized to format and print certain reports, such as lists of
				  registered voters, from MESA for the benefit of candidates or the public. The
				  Secretary is authorized to collect a fee of up to 25 cents per page for such
				  specially-printed reports. Copies of Precinct Registries shall not be made
				  available to the public prior to the election date for which they were
				  created.
(b) Requests for reports
				  shall be filled in as timely a manner as possible, but the Secretary shall not
				  be required to print or to produce any such reports requested during the period
				  beginning the week preceding through the week following an election, nor during
				  the period beginning two weeks prior to through two weeks following a statewide
				  General Election. Provided, however, that reports and other information that
				  may be necessary shall be made available to candidates who are considering the
				  filing of or who are involved in contests of election. Contests of election
				  shall include recounts and allegations of irregularities or of fraud.
(c) The Secretary is authorized to provide
				  copies of reports generated in MESA to the public upon request in the following
				  formats.
(1)
PDF copies on compact
				  disks.
The Secretary may copy PDFs of reports generated in MESA to
				  compact disks (cds) upon request. A fee of not to exceed one dollar per compact
				  disk shall be collected. The Secretary shall use only blank media or storage
				  devices provided by the County Election Board.
(2)
PDF copies by e-mail.
The
				  Secretary may e-mail PDFs of reports generated in MESA upon request. (However,
				  some reports may create files too large to be e-mailed.) No fee shall be
				  collected for e-mailed reports.
(3)
Paper copies.
The Secretary may print copies of reports generated
				  in MESA on paper upon request. A fee of not to exceed 25 cents per page shall
				  be collected.
(4)
Loaned
				  copies.
At the discretion of the Secretary, instead of the options
				  listed in (1) through (3) of this subsection, the Secretary may print copies of
				  reports generated in MESA and make them available for loan. No fee shall be
				  collected for loaned copies.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 7 - PUBLIC RECORDS › Section 230:10-7-66.1 - Voter registration records available on electronic media from State Election Board

Current through Vol. 41, No. 20, July 1, 2024
Certain voter registration records are available in an
					 electronic format from the State Election Board. Information about the
					 available records and instructions for obtaining them are available by
					 contacting or visiting the State Election Board office and on the State
					 Election Board website:
www.elections.ok.gov
.
Added at 10 Ok Reg 59,
					 eff 10-9-92 (emergency); Added at 10 Ok Reg 2715, eff 7-1-93; Amended at 12 Ok
					 Reg 2975, eff 6-15-95 (emergency); Amended at 13 Ok Reg 2469, eff 7-1-96;
					 Amended at 13 Ok Reg 4025, eff 9-13-96 (emergency); Amended at 14 Ok Reg 2621,
					 eff 7-1-97; Amended at 22 Ok Reg 1855, eff 7-1-05; Amended at 23 Ok Reg 1274,
					 eff 7-1-06
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-70 - Preparation of the budget

Current through Vol. 41, No. 20, July 1, 2024
No later than the first Monday in July of each year, the
					 Secretary of the County Election Board must submit an Annual Report of Earnings
					 and Expenditures for the previous fiscal year, along with an Estimate of Needs
					 for the next fiscal year. This report must be submitted on a form which is
					 available from the County Clerk or Board of County Commissioners. In preparing
					 the budget, the Secretary shall observe the following:
(1) The Secretary shall refer to the Day
				  Ledger Report in MESA. The Day Ledger Report is an itemized statement of
				  expenditures by the County Election Board from the budget account for a fiscal
				  year.
(2) The Secretary shall refer
				  to the Report on Earnings and Expenditures and Estimate of Needs for the most
				  recent election year when preparing the budget for an upcoming election
				  year.
(3) The Secretary shall meet
				  with the County Commissioners and the County Excise Board or with the County
				  Budget Board to explain budgetary needs for the coming year.
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Amended at 18 Ok Reg 1859, eff 7-1-01 ;
						Revoked at 30 Ok Reg 1613, eff 7-15-13 ; Revoked at 30 Ok Reg 1613, eff 7-15-13
						; Amended at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-71 - Purchasing supplies

Current through Vol. 41, No. 20, July 1, 2024
Purchasing of supplies by the County Election Board shall
					 be made through the County Purchasing Agent. The County Election Board shall
					 make purchasing requests on requisition forms required by the County Purchasing
					 Agent. Upon request, the Secretary shall submit to the County Purchasing Agent
					 a list of supplies, materials and equipment used in common with other county
					 departments. The Secretary shall designate two receiving officers in writing,
					 and this written designation shall be filed with the County Clerk. [19:1504]
A receiving officer shall receive all supplies, materials and equipment
					 purchased, lease-purchased or rented by his department and shall identify such
					 items received in a manner prescribed by the county road and bridge inventory
					 officer or Board of County Commissioners or designee
. [19:1504]
The receiving officer shall also maintain a record of all supplies,
					 materials and equipment received, disbursed, stored and consumed byhis
					 department
. [19:1504] (In most counties, the County Purchasing Agent
					 is the County Clerk or an employee of the County Clerk.)
Amended at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-72 - Bidding procedure

Current through Vol. 41, No. 20, July 1, 2024
Competitive bidding required by the County Election Board
					 shall be made through the County Purchasing Agent.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-74 - Pre-Election Expense Claim

Current through Vol. 41, No. 20, July 1, 2024
Not less than 35 days prior to an election to be conducted
					 by the County Election Board, the Secretary of the County Election Board shall
					 submit to the entity authorizing the election a Pre-Election Expense Claim
					 which shall consist of an estimate of the amount of compensation for Precinct
					 Officials, Absentee Voting Board members, and special-purpose precinct workers
					 for the upcoming election. [26:3-105.1(A)] The estimate of compensation shall
					 be accompanied with an estimate of the amount of the Inspector's mileage, the
					 amount of mileage for Precinct Officials who are assigned to polling places ten
					 miles or more from their homes if their mileage is known at the time the
					 Pre-Election Expense Claim is prepared, mileage for any Absentee Voting Board
					 member who travels ten miles or more from home to the County Election Board
					 office to report for duty, and the amount of mileage for a round trip from the
					 County Election Board office to the nursing home or homes for one member of
					 each nursing home Absentee Voting Board. The Pre-Election Expense Claim report
					 from MESA shall be used to submit these estimates to the entity authorizing the
					 election. See
					 230:35-3-29
					 through
					 230:35-3-49.
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff 7-1-92; Amended at
					 16 Ok Reg 520, eff 1-1-99 (emergency); Amended at 16 Ok Reg 2399, eff 7-1-99;
					 Amended at 23 Ok Reg 1274, eff 7-1-06
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-75 - State Claim for Absentee Voting Board [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff 7-1-92; Revoked at
					 16 Ok Reg 520, eff 1-1-99 (emergency); Revoked at 16 Ok Reg 2399, eff
					 7-1-99
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-76 - Special Depository Account

Current through Vol. 41, No. 20, July 1, 2024
(a) The County Election Board must use a
				  County Election Board Special Depository Account for receipt and disbursement
				  of monies received by the Board. [26:3-108] The Special Depository Account is
				  operated through the County Treasurer's office. It is used to receive funds
				  such as candidate filing fees, deposits for contests of candidacy, deposits for
				  contests of election, funds for compensation of Precinct Officials and Absentee
				  Voting Boards , payments for school elections and payments for municipal
				  elections. Deposits shall be made daily as funds are received, and
				  disbursements shall be made as soon as legally possible. Any balance continuing
				  in the Special Depository Account after all appropriate disbursements have been
				  made shall be only from candidate filing fees or from processing fees received
				  for County Campaign Committee Statements of Organization.
(b) The County Election Board Secretary shall
				  be authorized to make expenditures from the balance of candidate filing fees
				  and processing fees in the Special Depository Account for any lawful purpose.
				  [26:3-108] However, before expending funds from the balance of filing and
				  processing fees, the Secretary shall seek approval from the State Election
				  Board staff for the expenditure.
(c) The following election expenses always
				  shall be paid by the County Election Board Secretary with vouchers from the
				  Special Depository Account:
(1) Compensation
				  and mileage reimbursement for Precinct Officials, Absentee Voting Board
				  members, and special purpose precinct workers for all elections.
(2) Expenses related to elections conducted
				  for school districts, technology center districts, municipalities, and other
				  local entities authorized to call elections conducted by the County Election
				  Board.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-77 - Pre-numbered receipts required

Current through Vol. 41, No. 20, July 1, 2024
A pre-numbered receipt shall be issued for all funds
					 received by the County Election Board and deposited in the Special Depository
					 Account. The face of the receipt shall show both the source of the funds and
					 the purpose for which the funds were received. The receipt produced from MESA
					 is sufficient to meet this requirement.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-78 - Pre-numbered vouchers required

Current through Vol. 41, No. 20, July 1, 2024
(a) The Secretary of the County Election
				  Board shall use the pre-numbered voucher known as voucher #214 with the Special
				  Depository Account. Voucher #214 has been approved by the State Auditor and
				  Inspector for use with the Special Depository Account. Vouchers issued from the
				  Special Depository Account shall show the purpose of the payment. For example,
				  a notation such as, "Compensation for Judge, Precinct 11, 8-23-88, Primary
				  Election" should be written on the face of the voucher.
(b) The Secretary of the County Election
				  Board shall be responsible for obtaining paper stock for vouchers that meets
				  standard banking requirements. Specifications and requirements for the size,
				  perforation, and numbering of such paper stock for vouchers are available from
				  the State Election Board. Strict adherence to such specifications and to any
				  requirements of the County Treasurer and/or of a banking institution used by
				  the county is mandatory.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-79 - Special Depository Account ledger

Current through Vol. 41, No. 20, July 1, 2024
The Secretary shall maintain a ledger on the Special
					 Depository Account in MESA. The ledger shall list the date of each transaction,
					 the name of the depositor or claimant, the purpose of the deposit or
					 expenditure, the voucher number and amount of each voucher issued, the receipt
					 number and amount of each deposit and the balance of the account. Vouchers
					 shall be entered in the ledger on the same day they are registered with the
					 County Treasurer. Expenditures and receipts shall be totaled at the end of each
					 month. The Ledger Sheet-SDA report shall be printed on a regular basis.
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Amended at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-80 - Monthly report filed with County Clerk

Current through Vol. 41, No. 20, July 1, 2024
The Secretary is required to file a report on the Special
					 Depository Account with the County Clerk no later than the second Monday of
					 each month. The report shall be filed on the most current version of the State
					 Auditor and Inspector's Form 140. This form is available from the County Clerk.
					 A PDF version of the current form also is available on the State Auditor and
					 Inspector's website:
www.sai.ok.gov
. The
					 report is required to include the sources and amounts of all funds received and
					 the amounts and purposes of vouchers issued during the preceding calendar
					 month. The report on Form 140 shows the totals for expenditures and receipts
					 from the Special Depository Account Ledger for the month of the report. A copy
					 of the Ledger Sheet-SDA report for the month of the report is required to be
					 attached to the Form 140 to provide an itemized accounting of the Special
					 Depository Account transactions. The Ledger Sheet-SDA report is available in
					 MESA.
Amended at 9 Ok Reg
					 1227, eff 3-1-92 (emergency); Amended at 9 Ok Reg 2373, eff
					 7-1-92
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-81 - Election balance sheet

Current through Vol. 41, No. 20, July 1, 2024
A balance sheet shall be maintained in MESA for each
					 election. The balance sheet lists by category all funds that flow through the
					 Special Depository Account for an individual election. The amount of funds
					 received must equal the amount of expense incurred, and the balance sheet for
					 each election must end with a zero balance.
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Amended at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-82 - Expenses paid through Special Depository Account [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 9 Ok Reg 1227, eff 3-1-92 (emergency) ;
						Amended at 9 Ok Reg 2373, eff 7-1-92 ; Amended at 20 Ok Reg 468, eff 1-2-03
						(emergency) ; Amended at 20 Ok Reg 1085, eff 7-1-03 ; Amended at 23 Ok Reg
						1274, eff 7-1-06 ; Amended at 30 Ok Reg 1617, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-83 - Reimbursement to County General Fund

Current through Vol. 41, No. 20, July 1, 2024
At the end of each month, all fees received from school
					 districts and municipalities for postage, telephone or other budget item
					 expenses incurred by the entity in an election shall be reimbursed to the
					 County General Fund. Funds received from the State Election Board for County
					 Election Board member compensation and mileage reimbursement for meetings held
					 to conduct business in connection with a regular or special federal or state
					 election and for meetings to conduct other business required by statute shall
					 be reimbursed to the County General Fund. Funds received from school districts,
					 municipalities, and any other entities for County Election Board member
					 compensation, part-time help, and overtime compensation and mileage
					 reimbursement for County Election Board employees shall be reimbursed to the
					 County General Fund as outlined in
					 230:10-7-132.
					 Such reimbursements shall be made immediately upon receipt of the funds from
					 the entity or from the State Election Board. All fees collected for copying
					 documents shall be reimbursed to the County General Fund. The Secretary shall
					 issue a voucher from the Special Depository Account to the County Treasurer in
					 the appropriate amount.
Amended at 17 Ok Reg
					 2335, eff 7-1-00
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 10 - The County Election Board › Subchapter 7 - General Administration of the County Election Board Office › Part 9 - FINANCES › Section 230:10-7-84 - State Election Board reimbursed for computer supplies [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 10 Ok Reg 59, eff 10-9-92 (emergency) ; Added
						at 10 Ok Reg 2715, eff 7-1-93 ; Revoked at 30 Ok Reg 1617, eff
						7-15-13