reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-01 - Budget authority and control

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The executive vice president of finance
				and administration/chief financial officer ("CFO") is designated as the chief
				fiscal officer for the university. The CFO, or equivalent position, shall
				advise the university president of the financial condition of the university
				and budget circumstances requiring action by the president and/or the board of
				trustees ("board.")
The board approves the annual
				unrestricted operating budgets for the unrestricted, auxiliary, and hospital
				enterprises of the university. The approval of the budget authorizes the
				expenditure of university financial resources. All unrestricted operating
				expenditures of the university must be budgeted each fiscal year prior to being
				spent.
During the fiscal year if actual
				revenues exceed budgeted projections the president, in consultation with the
				CFO, is authorized to increase expenses to cover the cost associated with the
				corresponding revenue.
Certain designated funds are eligible
				for carry-forward. Designated funds should be budgeted to break even and the
				surplus or deficit will carry over to a following fiscal year.
Unit leaders (vice president,
				department head, dean or director) are to provide appropriate administration
				and monitoring of unit budgets to ensure no unit has a budget shortfall. All
				expenditures of university funds must be expended in accordance with applicable
				state and federal statutes, regulations, university policy and specific
				directives of the board.
The office of budget facilitates the
				budget development process and provides support to each unit. The office of
				budget manages the systematic budget controls that help units monitor
				expenditure budgets.
(B)
								Purpose of
			 policy
To define roles and responsibility for
				budget authorization and budget control.
(C)
								Process
The office of budget and planning, with
				the advice and consent of the CFO and president will issue budget procedures
				annually. These budget procedures can be found on the office of budget and
				planning website found at
http://www.utoledo.edu/offices/budget/
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-04 - Membership dues and subscriptions

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Membership dues and subscriptions may
				be paid with university funds providing they are appropriate for the
				individual's position and duties and if the membership or subscription benefits
				the university.
(B)
								Purpose of policy
To ensure proper use of university
				funds in relation to membership dues and subscriptions.
(C)
								Roles and
			 responsibilities
(1)
									Generally membership dues and subscriptions paid for
			 using public funds should be issued in the name of the university of
			 Toledo.
(2)
									The university may pay for membership dues to
			 professional organizations and subscriptions to professional journals or
			 newspapers if they are appropriate for the individual's position and duties and
			 if the membership or subscription benefits the university.
(3)
									Each request for
			 membership in a professional organization or subscription should be processed
			 on a requisition or purchased using a university of Toledo purchasing card. The
			 purchaser must document on the requisition or comment in the purchasing card
			 system, the justification for the dues or subscription including the benefits
			 received by the university, the appropriateness for an individual's position,
			 and/or the benefits to the individual's professional development and job
			 performance.
(4)
									To avoid duplication departmental coordination of
			 subscriptions in encouraged.
(5)
									Union dues are
			 not to be paid by the university.
(6)
									Generally private
			 club memberships are not to be paid for with university funds. However, in
			 certain instances, with the approval of the president, where it is determined
			 that the membership is of clear benefit to the university, and where the
			 ownership interest is in the name of the university, membership dues paid to
			 private clubs can be permitted. Individual entertainment expenditures are
			 subject to the approval and documentation required in rule
			 3364-40-03
			 of the Administrative Code (travel and business expense
			 reimbursement).
(7)
									Restricted funds - memberships and subscriptions are
			 not generally allowable on a sponsored project. These costs are seldom directly
			 necessary for the performance of a sponsored agreement and would not be paid by
			 the sponsor as part of the facilities and administrative rate. However, under
			 certain unusual circumstances, membership dues and/or subscriptions may be
			 allowable under a sponsored agreement. Faculty and staff should contact the
			 principal investigator and grants accounting before attempting to charge these
			 expenditures to a sponsored project.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-08 - Contract administration and signatory authority policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
Signing or entering into arrangements
				that bind the university are to be in compliance with rules set forth by the
				board of trustees, as delegated to the president and further clarified in this
				policy.
(B)
								Purpose of policy
This policy provides necessary
				guidelines for the review, approval and executing of contracts which commit the
				resources of the university of Toledo (the "university") or create obligations
				on behalf of the university, including purchases for goods and services.
				Through this policy, the president authorizes both primary and secondary
				delegates to approve and sign contracts which commit the resources of the
				university or create obligations on behalf of the university, including
				purchases for goods and services. The process for further delegation of
				authority is also provided herein. Any authority for approving and signing
				contracts not delegated by this policy, remains with the board of trustees or
				the president, as applicable.
(C)
								Definitions
(1)
									Contract: a
			 legally binding written agreement between the university and another party or
			 parties in any manner for any dollar value (including zero dollars), describing
			 the terms of the contract.
The term "contract" may be referred to
				by many different names, including but not limited to: agreement, memorandum of
				understanding, memorandum of intent, statement of work, amendment, addendum,
				proposal, purchase order, notice of award and includes electronic contracts
				which are accepted online and not printed. All of these types of documents,
				regardless of what they are called, which commit university resources,
				including grants to the university, or create obligations on behalf of the
				university, shall collectively be referred to herein as "contracts," and shall
				be entered into in accordance with the terms of this
				policy.
(2)
									Delegation of signatory authority: the formal recorded
			 conveyance of authority from the board of trustees to the president or from the
			 president to the president's designee(s).
(3)
									Signatory
			 authority: permission granted to approve and execute transactions as listed in
			 paragraph (D) of this policy. This approval attests to the appropriateness of
			 the transaction with the university's objectives and budgetary
			 authorizations.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-17 - Restricted funds

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Funds received through special
				contracts or private gifts should be accounted for separately and
				individually.
(B)
								Purpose of policy
To ensure proper accounting for funds
				with specific restrictions.
(C)
								Procedure
(1)
									Funds or
			 securities which the university receives through special contracts, grants or
			 from private gifts are accounted for in the restricted fund (however, gifts
			 which have a specific purpose to be achieved only through expenditure from
			 income on a corpus or principal amount of funds are accounted for as endowment
			 funds or funds functioning as endowment).
(2)
									Although these
			 sources of funds usually have specific conditions of performance, they
			 nonetheless are subject to the university's general administrative policies as
			 well as the various legal requirements to which the university is subject.
			 Expenditures must be monitored to ensure that most restrictive of the award,
			 contract, gift, grant or university administrative policies are
			 followed.
(3)
									Upon the receipt of restricted funds, the controller,
			 or designee, will assign a specific account number to record all financial
			 transactions involving these funds. The controller, or designee, also will
			 advise the custodian of these funds about the policies governing these funds,
			 and disseminate periodic expenditure reports.
(4)
									Current balances
			 should be made available on-line through the financial records
			 system.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-18 - Capitalized equipment property control

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university will keep accurate
				records on all capitalized equipment.
(B)
								Purpose of
			 policy
To ensure university assets are
				properly tracked and accounted for.
(C)
								Procedure
(1)
									The university
			 accounting department will maintaining accurate records on all equipment valued
			 at five thousand dollars or more and a useful life of one year or greater.
			 University property includes property acquired through grants, gifts or
			 donations, as well as purchased outright.
(2)
									University
			 employees have an obligation to use university property with diligence, proper
			 use and care. Property declared surplus must be disposed of in accordance with
			 university procedures. Actual physical inventory and accounting reconciliations
			 should be conducted in accordance with university procedures.
(3)
									In some instances
			 it is to the university's advantage to trade in obsolete equipment toward the
			 purchase of new equipment. The purchasing department, in cooperation with the
			 user department, will determine the most economical and beneficial means in
			 purchasing new equipment to replace old equipment in accordance with the
			 university procedures.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-19 - Student fees and accounts

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The board of trustees is the sole authority for establishing
				all student fees and charges which are detailed in the university finance
				brochure. All instructional fees, tuition surcharges, student general fees and
				other applicable student fees and charges, are due and payable according to the
				university's established due dates. Payment to the university is to be made in
				United States ("U.S.") currency only. The preferred method of payment is via
				e-check and credit card which can be made online via the my ut portal (a
				processing fee is charged on credit card payments). Payments may also be made
				by personal check, money order or cash (we highly discourage using cash to make
				payment) to the university of Toledo at:
(1)"  2801 West Bancroft St., MS 331, Toledo,
			 OH 43606-3328"
(2) Or to the
			 depositories on campus.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-24 - Credit cards

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
To define the policy for the acceptance
				of credit cards by merchants affiliated with the university of Toledo ("the
				university" or "UT"). For the purpose of this policy, a merchant is defined as
				a department or entity affiliated with the university. The university will
				comply with payment card industry ("PCI") data security standards ("DSS")
				pertaining to: "card-not-present with all cardholder data functions outsourced"
				(also known as self-assessment questionnaire,"saq" "a"), "standalone and
				dial-out terminals - no electronic cardholder data storage" (also known as
				self-assessment questionnaire "saq" "b"), and "hardware payment terminals in a
				validated point-to-point encryption" ("saq p2pe-hw").
(B)
								Purpose of
			 policy
(1)
									
			 Acceptance of credit cards
(a)
										The university accepts credit card payments as a
			 convenient service for customers. Departments may accept visa, mastercard,
			 discover, American express, and debit cards with a visa or mastercard
			 logo.
(b)
										Each department that accepts credit cards for payment
			 must be approved by the office of the treasurer and where applicable approved
			 by the office of the chief information officer before entering into any
			 contract, purchase, acquisition, or replacement of equipment, software,
			 internet provider, or wireless device related to credit cards.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-26 - University printing services

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university shall provide access to
				printing, photocopying and other related business services to conduct and
				support university business. These services also will be offered to students,
				faculty and staff in accordance with the university procedures.
(B)
								
			 Purpose of policy
The purpose of this policy is to ensure
				quality, consistent and efficient reproduction and printed materials
				representing the university of Toledo.
(C)
								Roles and
			 responsibilities
Printing/reprinting of materials funded
				by a university account may be submitted through the university print shop,
				which has first right of refusal. Material or copy including printing that
				require special design or artwork may be submitted directly through the
				university print shop. Copyright compliance is the responsibility of the
				end-user. Materials which are being reproduced for sale to students for class
				use are to be sold through the university bookstore. No materials are to be
				sold directly to students in class.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-40 - Fees and Reimbursements › Section 3364-40-27 - Student health insurance

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
It is important that all students
				maintain health insurance coverage to help ensure academic success and
				wellbeing.
(B)
								Purpose of policy
The purpose of this policy is to (1)
				encourage all students to maintain health insurance; (2) require that domestic
				undergraduate and graduate students taking six or more credit hours per term
				and international students taking one or more credit hour per term maintain
				health insurance; and (3) make a health insurance plan available to all
				eligible students.
(C)
								Scope
This policy is separate and distinct
				from and does not change existing federal health insurance minimal essential
				coverage requirements applicable to university of Toledo undergraduate and
				graduate students. This policy applies to the following:
(1)
									All domestic
			 undergraduate students registered for six or more credit hours per
			 term.
(2)
									All domestic graduate students registered for six or
			 more credit hours per term.
(3)
									All international
			 students registered for one or more credit hour per term.
(4)
									All students who
			 participate in patient care and are required by their program to have health
			 insurance.
The university of Toledo will sponsor
				an annual health insurance plan for students, with same coverage available for
				their dependents. Students who are required to have health insurance (see
				paragraghs (C)(1) to (C)(4) of this rule) will have the university-sponsored
				health insurance plan assessed to their student account, which students may
				waive, pursuant to paragraph (D) of this rule. Students participating in the
				college credit plus or other dual enrollment programs are not eligible for
				university-sponsored health insurance. At the direction of the responsible
				agent(s), other students not meeting the requirements in paragraph (C) of this
				rule (e.g. guest or transient students, non-degree seeking students, students
				participating in educational programs outside the country, et. al.) may also be
				deemed not eligible for university-sponsored health insurance and/or excluded
				from the mandatory university-sponsored health insurance plan assessment to
				their student account. Groups with agreements with the university that restrict
				additional payments may be excluded from the university-sponsored health
				insurance plan being assessed to their student account.
Degree-seeking domestic students with
				less than six credit hours in a term may voluntarily enroll in the
				university-sponsored health insurance by a process approved by the
				university.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-45 › Section 3364-45-01 - Media relations

Current through all regulations passed and filed through July 1, 2024
Policy statement
The university of Toledo strives to be as cooperative as
				possible in responding to requests for information from the media. A positive
				relationship with the media can help educate the public, increase donor support
				and enhance the university's reputation in the community and around the
				country.
While faculty and staff are encouraged to respond to
				appropriate questions from the media relating to their areas of expertise, the
				responsibility of transmitting official statements concerning the university
				and/or its hospitals is restricted to the office of university
				marketing and communications
				
								or the associate vice president for marketing and
				communications.
The office of university marketing
				and communications is responsible for media relations, and its staff is
				available to provide public relations counsel to members of the administration,
				faculty and staff. The office also provides media training
				 for individuals to become better
				prepared and more comfortable being interviewed.
Faculty and staff are asked to keep the office of university
				marketing and communications informed about
				contacts from the media and interviews conducted. Whenever possible, advanced notice enables the office to
				provide assistance prior to and during the interview.
Anyone who has questions regarding the media is encouraged to
				contact the office of university marketing and
				communications at 419-530-2299.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-45 › Section 3364-45-02 - Permission for use of the university name and symbols

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
To help strengthen the recognition of the university's
				name and brand, the university of Toledo oversees and enforces guidelines
				concerning use of its logos, seals and associated marks of the university on
				all of its campuses. The use or reproduction of these items for any purpose is
				prohibited without prior written permission from the associate vice president
				for marketing and communications.
(B) Purpose
The purpose of this policy is to ensure proper reproduction and display
				of the university of Toledo (UToledo) and university of Toledo medical center
				(UTMC) name, symbols, marks, seals, and logos on all collateral materials,
				displays and signage. This policy also has been developed to ensure and
				maintain the integrity of the UToledo and UTMC brands.
Special details are available in the
				official brand guide available at
				utoledo.edu/offices/marketing/brand-guide.
(C) Procedure
University departments or other units or any outside
				organizations that wish to use the university name and/or any symbol
				representing the university must have prior written approval from the associate
				vice president for 
									marketing and communications
				. Any change in any
				logotype or name representing the university or any of its departments or units
				must be approved by the associate vice president for 
									marketing and
				 communications . This also applies to UTMC logos, associated symbols and
				marks.
Replaces: 3364-45-05
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-45 › Section 3364-45-04 - Placement and display of banners, posters and signs

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
Posters, banners, signs or other
				printed material may only be placed in designated locations after receiving
				official approval.
(B)
								Purpose of policy
The purpose of this policy is to ensure
				that the display of posters, banners, and signage are approved and properly
				communicate and disseminate necessary information; ensure a safe environment;
				and maintain an aesthetically pleasing environment. This policy has also been
				developed to ensure and maintain the integrity of the university of Toledo
				("UT") brand.
(C)
								Procedure
Posters, banners, signs or other
				printed material may only be placed in designated locations after receiving
				approval as follows.
(1)
									Posters may be placed only on approved bulletin boards.
			 All posters shall clearly identify the organization or department placing the
			 poster.
Posters placed by student organizations
				shall be approved in advanced by the student activities unit of the dean of
				students' office. Posters of a university department or other unit shall be
				approved by the head of the unit.
Student election campaign posters may
				be displayed on stakes in outside areas in accordance with the rules of student
				government. All other student election campaign posters must be in accordance
				with other provisions of this chapter.
(2)
									Banners may be
			 hung or attached in the student union and the student center only in locations
			 specified by the director of student unions, or in savage hall and the glass
			 bowl in located specified by the director of facilities management and in the
			 university of Toledo medical center ("UTMC") by medical center and clinical
			 administration.
(3)
									No interior or exterior signs shall be placed or
			 maintained unless approved by the associate vice president for facilities and
			 construction.
(4)
									No private business concern or individual may post or
			 distribute any material advertising a particular product or service except when
			 the effort is in support of university programs and is specifically authorized
			 by the division of external affairs.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-45 › Section 3364-45-06 - Marketing and communication publications and collateral materials

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
All university or university-related
				printing that is to be purchased with university funds or
				university-administered accounts will be handled by the office of university
				marketing (see paragraph (D)(6) of this rule for exceptions). This entails
				general publications (announcements, invitations, bulletins, brochures,
				catalogs, pamphlets, newsletters see exceptions in paragraph (D)(5) of this
				rule), manuals for sale the university bookstores, and posters), and forms
				(machine and manual).
(B)
								Purpose of
			 policy
The purpose of this policy is to ensure
				quality, continuity, and brand integrity for all printed materials that
				represent the university of Toledo.
(D)
								Procedure
(1)
									All such requests
			 shall be accompanied by an account number to be charged. Requestor is
			 responsible for assuring departmental approval has been
			 secured.
(2)
									The marketing office will provide for printing and
			 related services and/or will act as the bidding agent for the external purchase
			 of printing and related graphic services.
(3)
									Forms, general
			 publications and brochures are subject to review and approval by the office of
			 university marketing. Department and college newsletters and deviations from
			 standard university stationery will also be subject to approval by the office
			 of university marketing. Certain forms may require approval by the internal
			 auditor, computer services and/or the purchasing department.
(4)
									Letterhead and
			 stationery are to follow the pre-approved templates only and will be produced
			 by university printing services.
(5)
									Microsoft
			 publisher templates have been developed for use by university faculty, staff
			 and students for simple items including single-color flyers, trifold brochures,
			 and one or two-color newsletters as well as others. These templates are
			 available in the marketing toolbox in the myUT portal.
(6)
									Classroom
			 handouts, exams, financial statements, memos, simple reruns of previously
			 approved jobs, master theses, doctoral dissertations, student job resumes,
			 faculty or student research reports or other institutional projects approved by
			 the appropriate vice president or designee, may be submitted directly to the
			 university print shop.
(7)
									Publications not produced through the procedures
			 outlined in this rule must not carry either the name or seal of the university
			 unless authorized in writing by the office of university
			 marketing.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-50 › Section 3364-50-03 - Nondiscrimination on the basis of disability - American with Disabilities Act compliance

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
Commitment: Since passage of the Rehabilitation Act, the
				university of Toledo ("the university") has been committed to eliminating
				barriers to services, employment and educational opportunities for people with
				disabilities. Our commitment was renewed with the passage of the Americans with
				Disabilities Act ("ADA") in 1990. With the passage of the ADA Amendments Act of
				2008 (ADAAA), we restate our goal of facilitating seamless access
				through equitable and inclusive experiences. The
				university does not discriminate based on disability in admission or access to,
				or treatment of employment in, its programs or activities in violation of
				federal and state laws.
(B) Purpose of policy
The purpose of the policy is to provide guidance to the
				university in committing itself to equal educational and employment
				opportunities as well as quality health services to people with disabilities
				and complying with the ADA, Section 504 of the Rehabilitation Act of 1973 ("the
				Rehabilitation Act"), Section 1557 of the Affordable Care Act, and other
				applicable federal and state laws and regulations that prohibit discrimination
				on the basis of disability.
(C) Nondiscrimination
Following are key aspects of nondiscrimination on the basis of
				disability, which are discussed in a companion procedures document on the
				university of Toledo ADA/504 compliance webpage.
Equal opportunity
Compliance with the ADA and Rehabilitation Act Physical
				access
Technology accessibility Employment practices
Academic practices
Public and patient care services association
ADA academic liaisons
ADA contacts
(D) Definitions
Key disability terminology is discussed in a companion
				procedures document on the university of Toledo ADA/504 compliance
				webpage.
(E) Compliance
			 organization
Key roles in the ADA compliance governance structure are
				discussed in a companion procedures document on the university of Toledo
				ADA/504 compliance webpage.
(F) Responsibility to notify
The university will make reasonable accommodations to an
				otherwise qualified individual with a disability. It is the responsibility of
				the individual with the disability to inform the university that an
				accommodation is needed. The university may request documentation of the
				individual's functional limitations to support a need for an accommodation. The
				reasonable accommodations identification process is detailed in a companion
				procedures document on the university of Toledo ADA/504 compliance
				webpage.
(G) Complaint
			 procedure
The following aspects of the ADA accommodation complaint
				procedure are contained in a companion procedures document on the university of
				Toledo ADA/504 compliance webpage.
Notification
Investigation
Remedial action
Non-retaliation policy
Documentation retention
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-55 - Philanthropic Gifts and Fundraising › Section 3364-55-02 - Gifts in support of the university

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The board of trustees, for and on
				behalf of the university, may accept all gifts and shall administer such gifts
				according to the terms agreed upon with the donor. The university of Toledo
				foundation is recognized by the board of trustees as the official
				gift-receiving entity of the university. The foundation shall administer gifts
				in accordance with terms agreed upon with the donor in an applicable fund
				agreement.
(B)
								Purpose
This policy provides for the request
				for, acceptance, and administration of gifts in support of the
				university.
(C)
								Procedures
(1)
									There shall be no request for philanthropic gifts by
			 any individual, division, college, school, department, organization or group
			 for any purpose connected with the university without prior approval of the
			 vice president for institutional advancement or designee.
(2)
									Prior to
			 acceptance and receipt, all gifts, including in-kind gifts, in support of the
			 university, whether for the benefit of the entire university or any of its
			 divisions, colleges, schools, departments, or other organizations or groups,
			 shall be reported to the division of institutional advancement which bears
			 responsibility for reporting such gifts to the president, the board of
			 trustees, and the foundation for acceptance and
			 acknowledgement.
(3)
									No gift shall be accepted, without express authority
			 and prior approval of the board, if the maintenance of the gift will add to the
			 ordinary operating budget of the university.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-55 - Philanthropic Gifts and Fundraising › Section 3364-55-04 - Philanthropic fundraising activities and request for gifts

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
The vice president for institutional
				advancement shall review and authorize, for approval of the president, any
				philanthropic fundraising activities and request for gifts by external or
				internal individuals and organizations. Furthermore, the vice president for
				institutional advancement shall review and authorize, for approval of the
				president, capital campaigns by internal units and organizations designed to
				solicit large groups of alumni and supporters. The president or designee shall
				provide procedures for the request of gifts and/or funds by any individual,
				organization, department, school, college, or division for any purpose
				connected with the university.
(B)
								Purpose of
			 policy
The purpose is to ensure that
				philanthropic fundraising activities and strategies are organized, avoid
				duplication, and maximize private financial support to the
				university.
This policy provides the procedures for
				philanthropic fundraising activities and request for gifts by external and
				internal organizations and individuals, and identifies the responsible parties
				for authorization and approval of such activities.
(C)
								Procedures
(1)
									Internal:
(a)
										The vice
			 president for institutional advancement directs and supervises the office of
			 development to plan, coordinate, and implement all philanthropic fundraising
			 activities for the university.
(b)
										The vice
			 president for institutional advancement or designee must approve and authorize
			 the solicitation of philanthropic support from individuals, corporations, and
			 foundations prior to any effort or action to contact or solicit such
			 support.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-55 - Philanthropic Gifts and Fundraising › Section 3364-55-05 - Alumni relations

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo recognizes the
				university of Toledo alumni association as the official organization of the
				university of Toledo alumni.
(B)
								Purpose
This policy defines the authority for
				the formation, administration, stewardship, and activities of alumni clubs,
				chapter, and affiliates.
(C)
								Procedures
All decisions concerning the creation
				and organization of alumni clubs, chapters and affiliates shall be the
				responsibility of the office of alumni relations and the university of Toledo
				alumni association. All alumni activities shall be coordinated through the
				office of alumni relations.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-01 - University of Toledo smoke-free and tobacco-free policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement
In an effort to promote the highest levels of health and
				well-being, the university of Toledo "UT" campuses are tobacco-free.
(B) Purpose of policy
Tobacco-free policies benefit our campuses, including smokers
				and nonsmokers, by protecting all persons from unhealthy exposure to secondhand
				smoke and providing a supportive environment that helps tobacco users reduce or
				cease use of tobacco products.
(C) Scope
Except for expressly noted exceptions, this policy applies
				consistently to all faculty, staff, students, visitors, patients and
				contractors and applies to any buildings, arenas, venues, grounds or parking
				areas of UT:
(1) Main campus,
(2) Health science campus,
(3) Scott park campus,
(4) University of Toledo medical center
			 "UTMC" clinical satellite locations,
(5) Center for the visual arts,
(6) Lake Erie center,
(7) Stranahan arboretum.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-02 - Safety and health management

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo shall have a safety and health
				management plan in order to manage safety risks.
(B) Purpose of policy
To meet the mandates set forth by local, state and federal
				governments and relevant regulatory agencies including but not limited to the
				joint commission, environmental protection association "EPA," centers for
				disease control and prevention "CDC," occupational safety and health
				administration "OSHA," national fire protection association "NFPA," department
				of transportation "DOT," and department of homeland security "DHS." To provide
				for the safety, health and well-being of patients, staff and the public by
				creating an environment of care free of hazards.
(C) General overview
The safety management plan describes how the organization will
				provide physical environment free of hazards and manage staff, faculty,
				student, patient, visitor and volunteer activities to reduce the risk of
				injuries. The university identifies these risks and plans and implements
				processes to minimize the likelihood of those risks causing incidents.
(D) Development of plan
(1) Develop and maintain a written management
			 plan describing the processes it implements to effectively manage the
			 environmental safety of staff, faculty, students, patients, visitors and
			 volunteers coming to the university facilities.
(2) Buildings on the campus are constructed
			 in accordance with all applicable fire and building codes, so as to ensure
			 compliance with all requirements regarding fire egress and exits, construction
			 materials, corridor width and electrical safety.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-03 - Fire and life safety management

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo shall have a
				fire and life safety plan.
(B)
								Purpose of
			 policy
To help protect the lives of students,
				patients, staff, faculty, visitors, and its buildings from fire hazards. The
				fire safety plan will meet the mandates of local, state and national building
				and fire codes. The plan requires the provision of protocols and procedures for
				ensuring the creation, maintenance and improvement of fire safety systems for
				all campus buildings and locations. To ensure that all structures are fire safe
				and equipped with all of the proper operational equipment necessary to handle
				fire safety/fire prevention issues effectively and expeditiously; to ensure
				that all individuals entering campus grounds and locations are protected and
				well-educated on the major tenets of fire safety/fire prevention and
				response.
(C)
								Design and responsibility
The following departments are
				responsible for preservation of life and fire safety at the university of
				Toledo.
(1)
									The environmental health and radiation safety
			 department, university police, risk management and maintenance/plant operations
			 are responsible for the overall provision of the fire safety plan at the
			 university of Toledo.
(2)
									Environmental health and radiation safety assisted by
			 various university departments is tasked with the development of procedures,
			 programs and plans to serve as procedural guidelines for institutional and
			 academic departments in regards to life and fire safety.
(3)
									
			 Maintenance/plant operations is responsible for the selection, installation,
			 maintenance and inspection of all fire safety devices designed to detect and
			 prevent fires in and around campus buildings.
(4)
									Additional,
			 safety and health programs, plans and procedural guidelines can be found
			 at
www.utoledo.edu/depts/safety
.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-04 - Institutional emergency management

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo shall have an
				emergency operations plan. The university shall make every safe and reasonable
				effort to provide continuous service during emergency conditions (natural, or
				other disasters, or loss of certain utilities, for example) or mass casualty
				event.
(B)
								Purpose of policy
To meet the mandates set forth by
				local, state and federal governments and relevant regulatory agencies including
				but not limited to the joint commission, environmental protection agency "EPA",
				centers for disease control and prevention "CDC", occupational safety and
				health administration "OSHA", national fire protection association "NFPA",
				department of transportation "DOT", federal emergency management agency "FEMA"
				and department of homeland security "DHS".
(C)
								Development of a
			 plan
The institution in conjunction with the
				community shall develop a comprehensive emergency operations plan and
				procedures to deal with internal and external emergencies effecting the
				operation of the university. The plan shall address activities of mitigation,
				preparedness, response and recovery and have an all hazards approach based on
				the national incident management system "NIMS".
(D)
								Mitigation
Steps will be taken by the university
				of Toledo to determine the most likely emergency scenarios that could effect
				institutional day to day operations and provision of services in efforts to
				lessen their severity if they should occur.
(E)
								Preparedness
Content experts on campus shall come
				together to determine those means by which the university of Toledo can put
				into place procedures and individual plans based on the initial risk assessment
				to pre-plan and pre-stage equipment related to effective
				response/drills/training and education including but not limited to the
				following scenarios.
(1)
									Large scale disaster internal or external to the
			 university
(2)
									Severe weather situations
(3)
									Large scale
			 utility outages
(4)
									Bomb and other threats of weapons
			 violence
(5)
									Evacuation situations
(6)
									Chemical,
			 radioactive, or biological contamination incidents
(7)
									Fire
			 situations
(8)
									Threats to individuals or groups including missing
			 persons
(9)
									Terrorism events
(10)
									Medical
			 emergencies including infectious disease outbreaks
(11)
									Additional,
			 safety and health programs, plans and procedural guidelines can be found at
www.utoledo.edu/depts/safety
related to the above scenarios.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-05 - Hazardous material and environmental management

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university will manage the
				different types of hazardous materials (including solids, liquids and gases) in
				accordance with federal, state, and local regulations and other accrediting or
				licensing agencies.
(B)
								Purpose of
			 policy
To create a campus free from
				uncontrolled hazardous material exposures of students, patients, staff,
				faculty, visitors, and in the environment surrounding the university (including
				air and water resources).
(C)
								Design and
			 responsibility
Due to the varied nature and large
				quantities of hazardous materials (including wastes) a number of institutional
				and academic departments are be responsible for their management and
				control.
(1)
									The environmental health and radiation safety
			 department is responsible for the overall management of hazardous materials and
			 environmental regulatory compliance for the protection of faculty, staff,
			 students, volunteers, patients and visitors at the university of
			 Toledo.
(2)
									Environmental health and radiation safety assisted by
			 various university departments is tasked with the development programs and
			 plans to serve as procedural guidelines for institutional and academic
			 departments.
(3)
									Additional, safety and health programs, plans and
			 procedural guidelines can be found at
www.utoledo.edu/depts/safety/
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-60 - Emergency Operation Plan › Section 3364-60-08 - Environmental safety rounds

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
An environmental safety rounds system
				shall be maintained on all university of Toledo campuses.
(B)
								Purpose of policy
To provide for the identification,
				tracking and correction of deficiencies in compliance with applicable codes,
				standards, policies and regulations that may present an unsafe environment for
				any person associated with any university of Toledo "UT"
				facility.
(C)
								Roles and Responsibilities
(1)
									Format
The environmental safety rounds team
				shall consist of persons from the following departments:
(a)
										Environmental
			 health and radiation safety;
(b)
										Environmental
			 services;
(c)
										Facilities maintenance;
(d)
										Department
			 director or designee (responsible for the area being surveyed);
(e)
										Infection control
			 on the health science campus.
Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-61 - Policy Statements Relating to Weapons, Crime Prevention, Missing Student Notification and Unmanned Aircraft Systems › Section 3364-61-01 - Vehicle, traffic and parking

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
(1)
									Vehicle laws
The vehicle laws of the state of Ohio
				as set forth in chapter 45 of the Revised Code are applicable and enforceable
				on the campuses of the university of Toledo wherever vehicles are permitted to
				travel. Therefore, except where specially modified herein, all applicable
				provisions of chapter 45 of the Revised Code will be enforced on the
				campus.
(2)
									Parking
The university of Toledo provides
				parking facilities for use by the university's students, faculty, staff,
				patients, affiliates, visitors, guests, and other persons or groups whose
				activities are consistent with the mission of the university. The university
				retains the right to determine which activities are consistent with its
				mission.
(3)
									Applicability
This policy and applicable procedures
				applies to all persons operating vehicles upon any university property. It is
				the responsibility of each member of the university community to read,
				understand and abide by this policy and applicable procedures.
(4)
									
			 Enforcement
Citations may be issued when a vehicle
				is in violation of this parking policy. Subsequent notifications of violations
				will be sent by email or postal service.
(5)
									
			 Responsibility
Any citation issued for a violation at
				the university of Toledo will be the responsibility of the registered owner of
				the vehicle, unless the vehicle is registered with a university of Toledo
				permit. If a vehicle is registered with a university of Toledo permit, then the
				citation will be the responsibility of the owner of the permit.
(6)
									
			 Procedure
Related Procedure:
http://www.utoledo.edu/policies/administration/police/pdfs/3364-61-01.01.pdf
(vehicle traffic and parking procedures)
Related Forms:
http://www.utoledo.edu/policies/administration/police/pdfs/citation-appeal-form.pdf
(citation appeal form)