reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-5 - Correspondence › Section 1625-5.1 - Address on correspondence

Current through Register Vol. 46, No. 28, July 10, 2024
Correspondence to the Division of Housing concerning
						  operating projects will normally be addressed to the Director, Bureau of
						  Management, but note the following:
(a) Response to communication from other than
						Bureau of Management. Correspondence in reply to a communication initiated by
						another bureau or higher echelon of the Division of Housing shall be addressed
						to the bureau or person concerned, with one copy being forwarded to the
						Director, Bureau of Management. This applies only to correspondence initiated
						by the division.
(b) Correspondence
						initiated by authority. Correspondence initiated by the authority should
						normally be addressed to the Director, Bureau of Management, who will be
						responsible for referring it to the proper bureau for action if
						necessary.
(c) Reports and forms.
						Reports and forms required or requested by another bureau or higher echelons of
						the Division of Housing will not be forwarded to the Director of the Bureau of
						Management unless the distribution schedule of such reports or forms require
						it.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-6 - Files › Section 1625-6.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Since files
						provide the storehouse of information which an organization needs to operate
						smoothly, it is essential that they be maintained in a neat, orderly manner so
						that ready reference can be made to them. To prevent unnecessary disruption of
						office activities, no files should be removed by any officer, agent, employee
						or other person to his office, residence or any other location.
(b) Files of an operating project may be
						broadly classified as follows:
(1) Tenant
						files (active and inactive)
(2)
						Applications' pending files
(3)
						Special purpose files
(4) General
						correspondence files.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-6 - Files › Section 1625-6.2 - Tenant files

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Tenant files
						shall be maintained for each tenant and ex-tenant of the project. Files of
						tenants still in occupancy should generally be maintained by reference to
						tenants' account number or apartment reference number. Ex-tenants files should
						be maintained in alphabetical order by tenants' surname.
(b) All forms, letters, reports, etc.
						including applications, leases, income surveys, rent adjustments, concerning an
						individualtenant will be filed in his folder. Letters, reports and similar
						items which refer to more than one tenant but not to all tenants,will be
						duplicated, if feasible, in sufficient number to permit insertion in each file
						concerned; or if not feasible, a cross reference will be placed in each file
						concerned.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-6 - Files › Section 1625-6.3 - Applications' pending files

Current through Register Vol. 46, No. 28, July 10, 2024
The applications' pending files, whether active or
						  inactive should be maintained as close as possible to the tenant files. The
						  active files will consist of those applications determined to be eligible or
						  still being investigated and will be maintained in chronological order, with
						  earliest date on top, within category of size apartment needed. Active files
						  should be reviewed at least once a year to determine which applications should
						  be shifted to the inactive files. Form letters to applicants may be used for
						  such determination. Inactive files contain those applications which have been
						  determined to be ineligible or those that have since requested the withdrawal
						  of their applications.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-6 - Files › Section 1625-6.4 - Special purpose files

Current through Register Vol. 46, No. 28, July 10, 2024
Files of vouchers and purchase orders shall be
						  maintained by serial number with the most recent number being placed on top. If
						  an additional set is maintained, such additional set should be maintained in
						  alphabetical order by name of vendor. Ledgers shall be kept by account number.
						  All other special purpose items shall be kept as required for easy and frequent
						  reference.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-6 - Files › Section 1625-6.6 - Retention of records and correspondence

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Records and correspondence shall be
						retained until such time as authority's requests for destruction of specific
						records or correspondence are approved by the division or as such destruction
						is otherwise authorized.
(b)
						Transfer of records and correspondence from active files to inactive storage of
						authority shall be undertaken as warranted.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.1 - Employment of personnel

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
						Employment of personnel to meet staffing requirements approved by the division
						shall be in accordance with the Civil Service Law applicable to the
						municipality in which the authority is established as required by section
						32 of the
						Public Housing Law. Compliance with the local Civil Service Law is required for
						all employment, both temporary and permanent, including any appointments made
						during the preoperating period.
(b)
						Hiring of employees and fixing of their salaries are also subject to the
						approval of the Commissioner of Housing and Community Renewal, under the terms
						of the loan and subsidy contract, prior to becoming effective.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.2 - Salary

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Salaries for
						all positions chargeable in whole or in part to the State-aided program must be
						within the limits approved by the division. All salaries established by the
						authority are subject to approval by the local legislative body as required by
						section
						32 of the
						Public Housing Law.
(b) Positions
						in the authority and the local municipality to which appointments are made from
						the same civil service list should normally have the same salaries. Positions
						which are not common to the authority and the local municipality should
						nevertheless have salaries which conform to salary grades of the local
						municipality. In both cases, the salaries established must not exceed the
						salary limits approved by the division for the various positions.
(c) Salary changes should be considered by
						the authority under the following conditions:
(1) A general salary adjustment made by the
						local municipality.
(2) A change in
						the duties or responsibilities of the position.
(3) Correction of any inequity that might be
						present in the previously established salary.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.3 - Hours of work

Current through Register Vol. 46, No. 28, July 10, 2024
Hours of work shall be established by the authority so
						  as to provide necessary coverage for project operation. Where possible, office
						  hours and hours of work per week shall conform with those of the
						  municipality.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.4 - Vacation, sick leave, retirement membership, health insurance and related benefits

Current through Register Vol. 46, No. 28, July 10, 2024
Vacation, sick leave, retirement membership, health
						  insurance and related benefits, as established by the authority, should
						  normally be comparable to those established by the local
						  municipality.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.5 - Personnel records

Current through Register Vol. 46, No. 28, July 10, 2024
Personnel records, including payrolls, must be
						  maintained on such forms and in such manner as required by the local civil
						  service commission. In the absence of such requirements, and as a minimum in
						  all cases, the following records must be maintained:
(a) Daily time record, showing the status of
						all employees as to the number of hours worked and/or the number of hours
						absent from work, and the reasons for such absences.
(b) Leave credit accumulation record for each
						employee, showing date of appointment, leave credits earned during each pay
						period, number of days absent during each pay period totalled according to each
						type of absence, and cumulative totals for each type of absence remaining at
						end of each pay period. If more convenient, this record may be kept on a
						monthly or quarterly basis rather than a pay-period basis.
(c) Personal history record for each
						employee, showing his address, phone number, New York State residency,
						citizenship, social security number, retirement system membership number,
						educational background and experience, and other pertinent data.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-7 - Personnel › Section 1625-7.6 - Resident employees

Current through Register Vol. 46, No. 28, July 10, 2024
An authority may assign apartments for resident
						  employees and their families if such assignment will provide for more efficient
						  operation of the project. The apartments to be assigned and the rents to be
						  charged shall be established by the authority, subject to prior written
						  approval of the division. Resident employees shall not be subject to rental
						  surcharges. The resident employees apartment lease, which provides for vacating
						  the apartment upon termination of employment, shall be executed for all
						  resident employees.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-8 - Compensation For Authority Members › Section 1625-8.1 - Compensation for authority members

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Housing authorities with State-aided
						programs may compensate each of their members at an aggregate rate not to
						exceed $2,000 per annum, and their chairman at a rate not to exceed $2,500 per
						annum, payable on a per diem basis.
(b) A resolution by the authority authorizing
						such compensation is to be submitted to the division upon adoption.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.1 - Initial survey

Current through Register Vol. 46, No. 28, July 10, 2024
Authorities are required to manage buildings on site
						  and offsite property from time of acquisition until the time such buildings are
						  demolished. The first step in such management is to make a survey of the
						  tenants, both residential and commercial, in possession, as well as a physical
						  inspection of buildings and equipment.
(a) The tenant survey should ascertain, for
						each tenant, his name and address, present rent, family composition, total
						family income, citizenship, plans for relocation, any adverse health conditions
						existing in family, as well as any other data considered necessary in
						relocating tenants.
(b) The survey
						of buildings and equipment should include janitorial services furnished, if
						any, layout plans if possible, number of apartments broken down by size,
						heating system, type of utilities, health hazards and need for immediate action
						with respect to those hazards, existing insurance coverages and other similar
						data. The condition of the buildings in general and of each apartment,
						including the fixtures and other equipment, will be noted. A copy of this
						building and equipment inventory will be forwarded to the Bureau of
						Management.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.2 - Processing applications

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
						Applications for public housing shall be processed for all site (or offsite)
						tenants interested in public housing. In accordance with section
						17 of the
						Public Housing Law, these tenants have the highest priority for assignment,
						provided they are otherwise eligible for public housing. Section
						153 of the
						Public Housing Law, under certain circumstances, allows higher income levels
						for determining eligibility of such tenants.
(b) In cases of site and offsite tenants who
						are not interested in public housing, a signed statement to that effect shall
						be obtained. This statement does not nullify the tenant's assignment priority
						in the event he should change his mind later, but it is a basis for the
						authority to proceed in assignment of apartments to eligible applicants in the
						next priority category.
(c)
						Eligibility of site and offsite tenants can generally be ascertained prior to
						the project's apartments being ready for occupancy. However, if all apartments
						are ready for occupancy before offsite property is acquired, or if there are
						delays in determining eligibility which are not attributable to site or offsite
						tenants, the Bureau of Management should be advised so that plans for
						accommodating such possible eligible families can be formulated.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.3 - Determination of rents

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Rents
						shall be the same as those paid to previous owners. Verification of such rents
						can be made by checking rent receipts, cancelled checks, and obtaining
						information from previous landlord. If previous rents are considered
						inequitable, either to tenant or to authority (as may occur when tenant is a
						relative of previous landlord), or if there was no previous rent established,
						as in the case of owner-occupied home, the authority shall establish equitable
						rents subject to division approval.
(b) Rents should not include utilities such
						as heat, gas and electricity, unless conditions such as a central heating
						system or a single meter necessitate their inclusion.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.4 - Leases

Current through Register Vol. 46, No. 28, July 10, 2024
No lease agreement will normally be entered into, with
						  tenancy being on a month-to-month basis. Under special circumstances, however,
						  an authority may enter into a lease agreement with commercial tenants. Approval
						  by the division is required. The term of such lease must not extend beyond
						  anticipated demolition date, with the right of the authority to cancel on
						  30-day notice.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.5 - Collection of rents

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
						authority is entitled to rent from date of acquisition. This includes former
						owners as well as regular tenants. Rents tendered covering any period prior to
						date of acquisition shall not be accepted.
(b) If tenant has paid rent to former owner
						for period beyond date of acquisition, authority's counsel should be advised of
						amount so that claim for amount can be made on former owner and deducted from
						purchase payment. However no action should be taken without verification
						through rent receipt or cancelled check.
(c) Rents are to be paid on the first of each
						month. Legal steps for eviction should be scheduled so that eviction, if
						necessary, can take place in the same month in which tenant became delinquent.
						Dilligent efforts will be made to collect from any site or offsite tenant who
						vacates owing rent or other charges. Judgments and garnishees will be sought
						where indicated.
(d) No security
						deposits are required from residential tenants occupying site and offsite
						apartments, but the authority may require such deposit in case of a commercial
						tenant.
(e) Site and offsite
						tenants eligible for admission to project must pay all arrears of rent or other
						charges before they are admitted to project.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.6 - Maintenance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Maintenance of
						buildings on site and offsite property will be kept at a minimum consistent
						with the safety of the occupants. Buildings declared unsafe by local building
						department will be vacated immediately with the authority's counsel initiating
						any necessary legal action. No major repairs will be made to any site or
						offsite building unless approved by the division.
(b) Determination should be made as to
						whether fixtures and equipment (plumbing and heating items, refrigerators,
						ranges, etc.) can be properly safeguarded if left in apartments or whether they
						should be removed immediately from each apartment as it becomes vacant and
						placed in a central storage room. If it is determined to let such equipment
						remain in apartments, demolition contract will specify that such items will be
						removed by contractor. If equipment is removed from individual apartments and
						centrally stored, they will be accumulated in sufficient quantity and then sold
						on basis of best bid received. Bids will be solicited from used equipment
						dealers and salvage yards. Vacated apartments should be checked as soon as
						possible to insure that authority owned fixtures and equipment were not taken
						by the vacated tenant. Vacated buildings are to be boarded up and the police
						department notified so that they can take steps to prevent damage by vandals or
						entry by vagrants. An authority employee should also check such buildings at
						least once a week.
(c) Preparation
						for demolition, including award of contract, should be made in advance so that
						demolition can start as early as possible after buildings are vacated. If
						situation warrants, contract may call for demolition of buildings on an
						individual basis as they become vacant.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.7 - Insurance

Current through Register Vol. 46, No. 28, July 10, 2024
The insurance carrier is to be notified prior to the
						  acquisition of any building so that coverage, as required by Part 1630 of this
						  Subchapter, may be obtained. The Bureau of Management is to be notified
						  immediately of any accident or fire. Fatal or serious personal injuries or
						  extensive property damage will be reported by telephone or telegram. See also
						  Part 1631 for requirements on preparation and submission of
						  reports.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.8 - Relocation progress report

Current through Register Vol. 46, No. 28, July 10, 2024
A report listing each site or offsite tenant, both
						  residential and commercial, still in possession and stating the progress being
						  made in relocating each such tenant shall be prepared on a quarterly basis
						  until all buildings are vacated. This report shall be forwarded to the Bureau
						  of Management on the last day of January, April, July and
						  October.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-1 - Site And Offsite Management › Section 1626-1.9 - Disposition of offsite property

Current through Register Vol. 46, No. 28, July 10, 2024
Demolition of buildings and disposition of offsite
						  property should be accomplished as soon as possible so that the authority is
						  relieved of this extra responsibility and that any expenses in connection with
						  the offsite property, including real estate taxes, can be eliminated. Reduction
						  in real estate taxes, if applicable, should be obtained when a building has
						  been demolished.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-2 - Relocation Of Site And Offsite Tenants › Section 1626-2.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
The authority should make every effort to relocate site
						  and offsite tenants as quickly as possible so that buildings may be vacated and
						  demolished. Section
						  153 of the
						  Public Housing Law outlines steps an authority may take to assist low income
						  families being displaced by the project development.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-2 - Relocation Of Site And Offsite Tenants › Section 1626-2.2 - Tenant placement service

Current through Register Vol. 46, No. 28, July 10, 2024
In connection with any project, the authority shall
						  prepare lists of suitable apartments available from private sources and
						  maintain contact with local real estate brokers so that site and offsite
						  tenants not interested in public housing can be referred to such available
						  housing. Publicity in local newspapers requesting suitable apartments for
						  families to be relocated and classified advertisements offering apartments for
						  rent should be utilized in preparing such lists.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-2 - Relocation Of Site And Offsite Tenants › Section 1626-2.3 - Assignment to other housing authority projects

Current through Register Vol. 46, No. 28, July 10, 2024
An authority may assign site and offsite tenants to
						  available apartments in other projects it may be operating provided the
						  probable annual family income of such tenants does not exceed the income limits
						  for continued occupancy. Such tenants may be transferred to the new project
						  when it is ready for occupancy, if the tenants so desire.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-2 - Relocation Of Site And Offsite Tenants › Section 1626-2.4 - Payment of removal costs by housing authority

Current through Register Vol. 46, No. 28, July 10, 2024
An authority may pay removal costs, i.e., moving
						  expenses and one month's rent, of low income families from area or buildings to
						  be cleared to suitable locations, in such amounts as may be approved by the
						  commissioner, but in no event more than $200 per family. Commercial tenants may
						  also be allowed such costs if approved by the commissioner, up to a maximum of
						  $500. Such payments will be made by check payable to the tenant only. Any
						  arrears owed to the authority by the tenant will be deducted prior to issuing
						  the check.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-2 - Relocation Of Site And Offsite Tenants › Section 1626-2.5 - Legal action

Current through Register Vol. 46, No. 28, July 10, 2024
The authority's counsel shall undertake such legal
						  steps as are deemed necessary to effect the vacating of site and offsite
						  property by the scheduled demolition date. Legal action should be started where
						  there is the slightest doubt that the tenant will be able to relocate by the
						  scheduled date. However, actual eviction should be effected only as a last
						  resort, usually in the case of obdurate and non-cooperative
						  tenants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1626 - Preoccupancy › Subpart 1626-3 - Preparation For Initial Occupancy › Section 1626-3.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
Close coordination should be maintained with the
						  construction advisor so that as much advance information as possible is
						  obtained concerning the anticipated date of initial occupancy. Certain items
						  must be completed by the authority before initial occupancy can take place.
						  Following is a check list of the most urgent of these items; it is to serve as
						  a guide and should not be considered as all inclusive. The Division of Housing
						  will extend every possible assistance when called upon but the basic
						  responsibility for the accomplishment of these items rests with the local
						  authority and its employees.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
Proper determination of income is extremely important
						  as it constitutes one of the chief qualifications necessary under law for
						  admission or continued occupancy of a person or family in State-aided low rent
						  projects. The procedures involved in determining income are identical, whether
						  for admission or continued occupancy; however, the maximum amount of income
						  permitted, differs in each case.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.2 - Responsibilities of local housing authority

Current through Register Vol. 46, No. 28, July 10, 2024
It is responsibility of local housing authority
						  to:
(a) determine, prior to admission,
						aggregate annual income of all members of applicant's household;
(b) restrict admission to such persons or
						families whose aggregate annual income is within applicable admission limits
						prescribed by law;
(c) review at
						least once a year, aggregate annual income of persons or families in
						possession;
(d) assess and collect
						surcharges in accordance with approved schedules from persons and families
						whose income warrants such surcharges;
(e) require persons or families to remove in
						accordance with section
						156 of
						Public Housing Law when their incomes exceed legal or administrative
						limits.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.4 - Exemptions

Current through Register Vol. 46, No. 28, July 10, 2024
[Additional statutory authority: Public Housing Law,
						  §156 ] The following exemptions are authorized:
(a) Social security payments and income
						received from private pension funds by any female 62 years of age or more, or
						by any male 65 years of age or more, shall be excluded from annual income up to
						a total maximum amount of $75 per month (Public Housing Law, §156).
(b) A proportion of income of adult members,
						other than chief wage earner, may be deducted from annual income in an amount
						adopted by the authority and approved by the Commissioner of Housing for the
						purpose of determining eligibility for admission or continued occupancy, or for
						establishing rental of such family, or for all such purposes (Public Housing
						Law, §156). The maximum amount presently approved by the commissioner is $2,000
						per secondary wage earner per year per adult member, other than the chief wage
						earner, per year, but authorities may establish a limit lower than this
						maximum.
(c) The minor's income
						above $2,000 (or lower limit that an authority may establish) is to be included
						in determining the family's aggregate annual income solely for the purpose of
						establishing the rent to be paid, in accordance with the authority's rent
						schedule. This income shall not be included in determining the eligibility for
						admission or continued occupancy of applicants or tenants, as the case may
						be.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.5 - Deductions

Current through Register Vol. 46, No. 28, July 10, 2024
The only deduction presently approved is the following:
						  money received by a veteran from a governmental agency to cover tuition, books
						  and similar costs of educational courses being pursued by him under provisions
						  of any veterans benefit act.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.7 - Declaration of income

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Under
						interim rent adjustment policy, it is responsibility of applicant or tenant to
						report any change in income or family composition at time such change occurs,
						and for tenant to submit an application for continued occupancy whenever
						requested to do so. Under noninterim rent adjustment policy, it is
						responsibility of tenant to submit an application for continued occupancy at
						time of annual re-examination. This application for continued occupancy should
						include the following information:
(1) Name,
						address and apartment number of tenant.
(2) Family composition (every member of
						family should be listed):
(i) Name
(ii) Relationship to head of
						household
(iii) Age
(iv) Social security number
(v) Employed, unemployed, in school, in
						service.
(3) List of all
						members of family employed during prior 12-month period:
(i) First name of person employed
(ii) Dates employed
(iii) Rate of pay
(iv) Name and address of employer
(v) Total earnings during prior 12-month
						period including overtime.
(4) Whether any member of family owns an
						interest in or is related to owners or officers of the firms listed.
(5) Information pertaining to any other
						income.
(6) Deductions claimed.
A close check should be made of this application form;
						  no entry is to be left unanswered.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.8 - Verification of income

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All
						items of income used as a basis for calculating anticipated income of tenant in
						connection with his annual income re-examination must be verified. Verification
						of reported decreases must be obtained before rent is decreased. However, where
						tenants reports an increase in income which results in a rent increase, the
						rent will be increased on the effective date of rent change (see Definitions, §
												1627-2.3) without waiting for the
						return of the requested verification. In the event the verification shows a
						higher or lower increase than reported by tenant, the rent will be further
						adjusted.
(b) Tenants are required
						to cooperate fully in obtaining verification of income. (See also §
												1627-2.11 below.)
(c) Following are various methods of
						verification. Note that more than one method may be needed to obtain acceptable
						verification.
(1) Employer's statement
						completely filled out and signed by officer or responsible party of firm. If
						several tenants are employed by same firm, a request for verification of a
						consolidated listing of tenants may be made.
(2) Photostat of income tax report on file
						with Internal Revenue Service and supported by books of account, pay stubs,
						etc.
(3) W-2 form may be used as
						supplemental verification of current pay envelopes, pay stubs and employer's
						statement. It is not always adequate by itself as it indicates wages received
						during the past year from only one employer, whereas, in some cases, wages may
						have been received from more than one employer.
(4) Current pay stubs and pay envelopes if
						they identify recipient clearly and provide a basis for determining rate of
						pay. Tenants should be advised to retain all such stubs or envelopes.
(5) Referee's report in case of workmen's
						compensation.
(6) Tenant's
						unemployment insurance card, tenant's notification of benefits, D.P.U.I. tables
						and check stubs.
(7) Military pay
						tables, allotment tables, allotment checks, statement from commanding officer
						of unit to which assigned in case of servicemen.
(8) Affidavit from person or persons making
						contributions in case of contributions by relatives or other persons. Dates and
						amounts of contributions should be specified.
(9) Employer's report or standard allotments
						for tips and other considerations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.10 - Quarterly review procedure

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
						Authorities which have adopted interim rent adjustment policy are required to
						conduct quarterly reviews of income for all tenants with nonfixed employment,
						for all unemployed tenants, and for any other tenants whose incomes are of an
						irregular nature. In addition, such authorities may conduct quarterly income
						reviews for all or any per cent of other tenants, as considered necessary,
						whose incomes are of a regular nature.
(b) The procedure for quarterly reviews is
						same as for annual re-examination except that verification of tenants
						statements is not required unless a rent decrease is indicated. In case where
						rent decrease is indicated, verification shall be made before decrease takes
						effect. (See Verification of income, §
												1627-2.8.)
(c) Any rent change resulting from quarterly
						reviews will be made as of effective date of rent change (see definition, §
												1627-2.3).
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.11 - Tenant's refusal to cooperate in income determination

Current through Register Vol. 46, No. 28, July 10, 2024
The failure, neglect or refusal of a tenant to furnish
						  information concerning his income or that of any member of his household, or to
						  cooperate in the verifying of such reported income will be considered as
						  non-cooperation and will be assumed to indicate excess income. Such tenant will
						  be notified of his ineligibility, increased to the vacating rent, and legal
						  action taken to obtain his eviction as not complying with the rules and
						  regulations of the authority. However, upon submission of proper documents,
						  surcharges, if any, will be assessed on basis of verified income. In no event
						  will credit be given for excess surcharges already assessed as a result of
						  failure, neglect or refusal of tenant to cooperate in income determination as
						  set forth in this section.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-3 - Factors, Other Than Income, In Selection Of Tenants › Section 1627-3.1 - Eligibility requirements in addition to income limitations

Current through Register Vol. 46, No. 28, July 10, 2024
In addition to income limitations, applicants must also
						  meet the following requirements for admission:
(a) Compliance with bona fide residency and
						family composition requirements as stated in master management resolution
						adopted by authority. Bona fide residency can be established by voting records,
						utility company records and bills, postmarked letters addressed to applicant,
						etc. Family relationships can be established by marriage and birth
						certificates.
(b) Existence of one
						of the following occupancy conditions in applicant's present housing:
(1) Substandard housing conditions (i.e.,
						conditions which are unhealthy, unsanitary, overcrowded, causing extreme
						hardship, etc.). The existence of any one of these conditions must be verified
						by a home visit by an authority representative.
(2) Excessive rent (i.e., present rent is in
						excess of 25 percent of total family income). Satisfactory proof of such rent
						must be submitted by applicant.
(3)
						Inadequacy of present housing to accommodate member of applicant's family
						suffering from serious physical disability, disease or illness. Satisfactory
						proof of such disability in form of doctor's certificate must be
						submitted.
(4) Site or offsite
						residency. Applicant must have resided on project site or offside clearance
						area for a period of at least one year prior to date of acquisition of said
						areas.
(5) Impending eviction
						(i.e., legal action has been taken to evict applicant from his or her present
						housing for a reason other than rent delinquency or undesirable tenancy and a
						final order has been granted by the court or actual eviction effected).
						Satisfactory proof of eviction cause must be submitted by applicant.
(6) Emergency situations where a fire,
						explosion or other catastrophe has made existing housing
						uninhabitable.
(7) Lack of adequate
						housing causing families to be separated. Authority must determine that alleged
						housing situation has been adequately substantiated.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-3 - Factors, Other Than Income, In Selection Of Tenants › Section 1627-3.2 - Admission preference

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Site
						and offsite residents. Under section
						17 of the
						Public Housing Law, all eligible onsite and offsite residents shall be granted
						first preference over all other applicants.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-3 - Factors, Other Than Income, In Selection Of Tenants › Section 1627-3.3 - Admission preference within classifications

Current through Register Vol. 46, No. 28, July 10, 2024
Within the veteran and nonveteran listings of each
						  eligible classification, preference shall be granted in the following order,
						  except that whenever possible, as between families equally in need of housing
						  and equally entitled to preference, first preference shall be given to families
						  with lower income:
(a) families
						without housing or under court order to vacate;
(b) families with health
						conditions;
(c) families residing
						in substandard housing; and
(d)
						families paying excessive rent.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-4 - Leasing: Rules And Regulations Of Tenancy › Leasing Procedure › Section 1627-4.1 - General

Current through Register Vol. 46, No. 28, July 10, 2024
(a) A lease for the
						  apartment being assigned an eligible family or person will be executed before
						  that family or person takes possession. The standard form of lease will be
						  prepared in duplicate, one copy of which shall be given to the
						  lessee.
(b) The signatures of both
						  spouses are required, although possession may be granted on one signature. In
						  such cases, however, the second signature should be obtained as soon as
						  possible, usually within two weeks of moving in. The signing of the lease by
						  the lessee shall be witnessed by a designated authority employee. An authority
						  member or the manager shall sign for the authority.
(c) Leases shall be executed upon the
						  following occasions:
(1) initial admission to
						  project;
(2) transfer to another
						  apartment; and
(3) change in basic
						  rent.