Ohio Administrative Code › Title 5120:1 - Division of Parole and Community Services › Chapter 5120:1-10 - Twelve Day Facilities › Section 5120:1-10-01 - Reception and release

Current through all regulations passed and filed through July 1, 2024
(A) Each twelve- day jail, as defined in paragraph (A)(2) of rule
			 5120:1-7-02 of
			 the Administrative Code, shall adhere to the following standards regarding the
			 reception and release of inmates. Each twelve-
			 day jail shall implement policies and procedures, and produce documentation
			 that evidences compliance with the following standards:
(1)
									(Important)
			 All 
									inmates are legally committed to the jail.
(2)
									(Important)
			 The arresting, transporting or committing officer is identified by name and
			 department.
(3)
									(Important) A booking and identification record
			 shall be made of every commitment that includes the following information:
(a) Time and date of commitment;
(b) Name and alias;
(c) Official charge or charges;
(d) Authority for commitment;
(e) Date of birth of
			 
										inmate;
(f) Sex of 
										inmate;
(g) Race of 
										inmate;
(h) Height and weight of
			 
										inmate;
(i) Marital status of
			 
										inmate;
(j) Home address and telephone number of
			 
										inmate;
(k) Spouse, next of kin, or person to notify
			 in case of an emergency;
(l) Social
			 security number;
(m) Identifying
			 characteristics (e.g., scars or marks.)
(4)
									(Important)
									
									Inmates shall be identified by photograph and/or
			 identification bracelet during reception.
(5)
									(Important)
			 Arrested persons shall be provided access to telephones after the reception process.
(6)
									(Important)
									
									Inmates shall be searched and all unauthorized items
			 shall be confiscated. Confiscated items shall be listed in an inventory by
			 objective description and secured.
(a) Money
			 or any form of money shall be confiscated, counted in the
inmate's presence and secured.
(b) The 
										inmate's
			 signature shall be affixed to the completed inventory. If the signature
			 
										cannot be obtained, the inventory shall be witnessed
			 by another staff person.
(7)
									(Important) The jail shall develop and implement
			 policies and procedures governing strip searches and body cavity searches
			 during reception in consultation with the county prosecutor, city attorney or
			 law director consistent with section
			 2933.32 of the Revised Code.
(8)
									(Important)
									
									Inmates who are to be integrated with the general
			 population and/or whose clothing is soiled or infested shall receive a shower
			 and clean clothing.
(9)
									(Important)
									
									Inmates shall not
			 be confined in the reception area for more
			 than 
									twelve hours 
									except when security, health and mental
			 health concerns are being addressed.
(10)
									(Important) The jail shall develop, implement,
			 maintain, and update as necessary a set of generally applicable
			 
									inmate rules. The rules shall be accessible to all
			 
									inmates and shall provide information regarding
			 confinement including:
(a) Sleeping
			 hours
(b) Meals
(c) Mail
(d) Telephone access
(e) Visitation
(f) Correspondence
(g) Medical care
(h) Hygiene
(i) Laundry
(j) Programs
(k) Rules of conduct
(l) Disciplinary procedures
(m) Grievance procedures
(11)
									(Important)
									A staff member or
			 translator shall assist the inmate in understanding the inmate rules if there
			 is a literacy or language problem. The jail shall maintain signed
			 acknowledgements from each inmate admitted that the rules were received by,
			 and/or explained to them.
(12)
									(Important) During reception, male and female
			 
									inmates shall not be placed in the same cell or
			 in unsupervised areas together.
(13)
									(Important)
									
									Juveniles
			 shall not be held in jails except under rare circumstances - if at all - and
			 shall be accepted only (a) under court order, (b) when all other alternative
			 placements, including placement in the local juvenile detention center, have
			 been considered and rejected, and (c) after the jail provides the juvenile
			 court with information regarding the conditions under which the youth shall be
			 held in the adult jail and the jail's ability to comply with the juvenile
			 specific standards, including paragraph (A)(12) of rule
			 5120:1-8-01,
			 paragraph (B)(4) of rule
			 5120:1-8-02, and
			 paragraph (K) of rule
			 5120:1-8-04 of the
			 Administrative Code. Status offenders, i.e. runaways, curfew violators, etc.
			 are prohibited from the facility. Every effort shall be made to ensure that
			 juveniles are held in jails for the minimum amount of time necessary..
(14)
									(Important)
									
									Inmate identification and release documentation shall
			 be verified.
(15) (Important) Upon an
									
									inmate's release to another agency, the jail shall
			 document the following information:
(a) The
			 identity of the receiving officer and their agency when jail staff or jail
			 transportation officers transfer physical custody of the
			 
										inmate
			 to the receiving officer;
(b)
			 The identity of the receiving agency, when jail transportation agents transfer
			 physical custody of the 
										inmate to a receiving agency;
(c) The time and date of the
			 release;
(d) The authority for the
			 release.
(16)
									(Important) Upon
			 an
									
									inmate's release or transfer, the jail shall
			 obtain a receipt for all property returned to the 
									inmate or the
			 receiving officer, as appropriate.