New Mexico Administrative Code › Title 8 - SOCIAL SERVICES › Chapter 8 - CHILDREN, YOUTH AND FAMILIES GENERAL PROVISIONS › Part 2 - PROTECTIVE SERVICES GENERAL POLICIES › Section 8.8.2.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Administrative hearing"
in PSD, administrative hearings are used
				in the circumstances described herein at Paragraphs (1) through (3) of
				Subsection B of
				8.8.2.13
				NMAC.
B.
"Administrative
				review"
is an informal process, which may include an informal conference
				or may include only a record review. The administrative review does not create
				any substantive rights for the client.
C.
"AFCARS"
refers to the
				federally-required automated foster care and adoptions reporting system. States
				are required to submit AFCARS data semi-annually. This includes case level
				information on all children in PSD custody, children who are adopted under the
				auspices of PSD, and information on foster and adoptive parents.
D.
"Child abuse and neglect
				check"
is a review of the PSD family automated client tracking system,
				also known as FACTS, or another state's central abuse or neglect registry to
				determine if there have been any previous referrals on the family to this
				state's or any other state's child protective services division.
E.
"Children's Code"
refers to
				the New Mexico Children's Code, Section
				32A-1-1, et. seq.,
				NMSA 1978.
F.
"Client"
means a person who is receiving services from PSD.
G.
"Communicable disease"
means
				any infectious disease that is both potentially communicable through common
				social or sexual contact and poses a significant health risk if
				contracted.
H.
"Criminal
				records check (CRC)"
as discussed herein, means federal, state or local
				checks for criminal offenses conducted on PSD employees as well as volunteers
				and students working in a PSD office. The level of CRC depends on duties
				performed, as per
				8.8.2.22
				NMAC herein. Requirements for CRC in reference to foster or adoptive parents
				are outlined in "Licensing Requirements for Foster and Adoptive Homes,"
				8.26.4.10
				NMAC.
I.
"CYFD"
refers
				to the children, youth and families department.
J.
"FACTS"
refers to the family
				automated client tracking system (FACTS), the official data management system
				for CYFD.
K.
"NCANDS"
refers to the national child abuse and neglect data system (NCANDS), a
				voluntary national data collection and analysis system created in response to
				the requirements of the Child Abuse Prevention and Treatment Act.
L.
"Need to know"
is the
				standard by which individual(s) are identified as required to receive
				confidential information, based upon risk of transmission of a specific
				disease.
M.
"NYTD"
refers to the national youth in transition (NYTD) database, a national data
				collection and analysis system created in response to the requirements of the
				Foster Care Independence Act of 1999.
N.
"Policies"
are those
				regulations that govern CYFD activities and have the force of law.
O.
"Procedures"
direct PSD staff
				in how to implement policies.
P.
"Protective services division (PSD)"
refers to the protective
				services division of the children, youth and families department, and is the
				state's designated child welfare agency.
Q.
"Provider"
refers to foster
				care and adoptive families.
R.
"RMS"
means random moment sample and is the process used by CYFD
				to collect information to support claims for reimbursement from the state and
				federal funding sources.
S.
"SACWIS"
means the statewide automated child welfare information
				systems (SACWIS), a comprehensive automated case management tool that supports
				foster care and adoptions assistance case management practice. FACTS is the
				state of New Mexico's SACWIS system.
T.
"Secretary"
means the
				secretary of CYFD.
U.
"Stipend students"
are students in an undergraduate or graduate
				social work program in New Mexico who have been selected to receive stipends to
				support their education in return for working for PSD for a specified period of
				time.
V.
"Supervision"
is the formal, professional relationship in which the supervisor has oversight
				responsibility of the work duties and work life of the designated supervisee.
				Supervision is to be provided under the three functions of the supervisory
				framework.
W.
"Supervisor"
is an individual within the agency that are
				identified as responsible for assigned employee's execution of job duties
				within the agency.
X.
"Supervisee"
is the employee assigned and reports directly to
				their designated supervisor.
Y.
"Universal precautions"
are the standardized protocols for the
				prevention of communicable disease.
Z.
"Vendor"
refers to
				individuals or businesses from which PSD purchases goods and services for the
				needs of our clients.