New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1642 - Basic Instructions › Subpart 1642-4 - Tenant Accounting › Section 1642-4.2 - Pro rata rent schedule

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
						Generally speaking, with respect to State-aided projects, all dwelling rents
						are payable monthly and are due on the first of each calendar month. Incoming
						tenants are ordinarily required to sign a lease agreement covering the dwelling
						unit to be occupied having a term of one month beginning on the first day of
						the month and ending on the last day of the month and containing a provision
						requiring the tenant to give the local agency one full month's notice of intent
						to vacate. Changes in tenancy may, however, occur on other than the first or
						last days of the month. For accounting purposes, therefore, the initial and
						final charges to the tenant will be determined by the effective date of tenancy
						(for incoming tenants) and by the charge-through date (for outgoing tenants),
						as determined by local agency policy. These dates will not necessarily be the
						same as the lease dates or the dates the tenant actually occupies or vacates
						the dwelling unit. The latter dates are referred to, respectively, as the
						move-in and move-out dates. The effective date of tenancy and the
						charge-through, move-in, and move-out dates shall be recorded on the individual
						tenants ledger sheet.
(b) For the
						purpose of readily determining the amount of rentals chargeable against tenants
						moving into a dwelling unit, where the effective date of tenancy is other than
						the first day of the month, or against tenants vacating a dwelling unit where
						the charge-through date is other than the last day of the month, the local
						agency shall establish pro rata rent schedules for 28-, 29-, 30-, and 31-day
						months covering each anticipated basic rent charge in the dwelling rent
						schedule. Similar pro rata rent schedules should be established, where
						possible, for each anticipated rent surcharge. Where such is not possible, the
						rent surcharge for a fractional part of a month shall be computed on the same
						principles as are employed in constructing a pro rata schedule. In preparing a
						pro rata rent schedule, a daily rental rate is first determined by dividing the
						monthly rental charge by the number of days in the month, carrying the figure
						out to five decimal places. The proportionate rental for a fractional part of a
						month is then determined by multiplying the daily rental rate by the number of
						days in the fraction. A specimen pro rata rent schedule for a 30-day month
						follows:
Pro Rata Rent Schedule for Fractional Parts of a
						  30-day Month
Basic monthly
									 rent
Day of
										month
No. of days
13.25
15.25
17.95
19.95
1
30
13.25
15.25
17.95
19.95
2
29
12.81
14.74
17.35
19.29
3
28
12.37
14.23
16.75
18.62
x x x x x x x
29
2
.88
1.02
1.20
1.33
30
1
.44
.51
.60
.67