reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 4911 - The Office of the Ohio Consumers' Counsel › Chapter 4911-2 - Accessing Confidential Personal Information › Section 4911-2-02 - Procedures for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For personal information systems,
				whether manual or computer systems, that contain confidential personal
				information, the agency shall do the following:
(A)
								 Criteria for
			 accessing confidential personal information. Personal information systems of
			 the agency are managed on a "need-to-know" basis whereby the information owner
			 determines the level of access required for an employee of the agency to
			 fulfill his/her job duties. The determination of access to confidential
			 personal information shall be approved by the employee's supervisor and the
			 information owner prior to providing the employee with access to confidential
			 personal information within a personal information system. The agency shall
			 establish procedures for determining a revision to an employee's access to
			 confidential personal information upon a change to that employee's job duties
			 including, but not limited to, transfer or termination. Whenever an employee's
			 job duties no longer require access to confidential personal information in a
			 personal information system, the employee's access to confidential personal
			 information shall be removed.
(B)
								 Individual's
			 request for a list of confidential personal information. Upon the signed
			 written request of any individual for a list of confidential personal
			 information about the individual maintained by the agency, the agency shall do
			 all of the following:
(1)
									 Verify the identity of the individual by a method that
			 provides safeguards commensurate with the risk associated with the confidential
			 personal information;
(2)
									 Provide to the individual the list of confidential
			 personal information that does not relate to an investigation about the
			 individual or is otherwise not excluded from the scope of Chapter 1347. of the
			 Revised Code; and
(3)
									 If all information relates to an investigation about
			 that individual, inform the individual that the agency has no confidential
			 personal information about the individual that is responsive to the
			 individual's request.
Ohio Administrative Code › Title 4911 - The Office of the Ohio Consumers' Counsel › Chapter 4911-2 - Accessing Confidential Personal Information › Section 4911-2-03 - Valid reasons for accessing confidential person information

Current through all regulations passed and filed through July 1, 2024
Pursuant to the requirements of
				division (B)(2) of section
				 1347.15 
				of the Revised Code, this rule contains a list of valid reasons, directly
				related to the office of the Ohio consumers' counsel (OCC) exercise of its
				powers or duties, for which only employees of the agency may access
				confidential personal information (CPI) regardless of whether the personal
				information system is a manual system or computer system:
(A)
								 Performing the
			 following functions constitute valid reasons for authorized employees of the
			 agency to access confidential personal information:
(1)
									 Responding to a
			 public records request;
(2)
									 Responding to a request from an individual for the
			 list of CPI the agency maintains on that individual;
(3)
									 Administering a
			 constitutional provision or duty;
(4)
									 Administering a
			 statutory provision or duty;
(5)
									 Administering an
			 administrative rule provision or duty;
(6)
									 Complying with
			 any state or federal program requirements;
(7)
									 Processing or
			 payment of claims or otherwise administering a program with individual
			 participants or beneficiaries;
(8)
									 Auditing
			 purposes;
(9)
									 Licensure [or permit, eligibility, filing, etc.]
			 processes;
(10)
									 Investigation or law enforcement purposes;
(11)
									
			 Administrative hearings;
(12)
									 Litigation,
			 complying with an order of the court, or subpoena;
(13)
									 Human resource
			 matters (e.g., hiring, promotion, demotion, discharge, salary/compensation
			 issues, leave requests/issues, time card approvals/issues);
(14)
									 Complying with
			 an executive order or policy;
(15)
									 Complying with
			 an agency policy or a state administrative policy issued by the department of
			 administrative services, the office of budget and management or other similar
			 state agency; or
(16)
									 Complying with a collective bargaining agreement
			 provision.
Ohio Administrative Code › Title 4911 - The Office of the Ohio Consumers' Counsel › Chapter 4911-2 - Accessing Confidential Personal Information › Section 4911-2-04 - Confidentiality statutes

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or
				regulations or state statutes and administrative rules make personal
				information maintained by the agency confidential and identify the confidential
				personal information within the scope of rules promulgated by this agency in
				accordance with section
				 1347.15 
				of the Revised Code:
(A)
								 Social security numbers:
			  5 U.S.C. 552a. , unless the individual was told that
			 the number would be disclosed.
(B)
								 "Bureau of
			 Criminal Investigation and Information" criminal records check results:
section
				 4776.04 
				of the Revised Code.
(C)
								 Section
			  4911.10  of the
			 Revised Code.
Five Year Review (FYR) Dates:
				07/01/2016 and
				07/01/2021
Promulgated
				Under:
				 119.03
Statutory Authority:
				 1347.15
Rule Amplifies:
				 1347.15
Prior Effective Dates:
				1/21/2011
Ohio Administrative Code › Title 4937 - Utility Radiological Safety Board › Chapter 4937-1 - Utility Radiological Safety Board; General Provisions › Section 4937-1-01 - Public notice of utility radiological safety board (URSB) meetings

Current through all regulations passed and filed through July 1, 2024
(A)
								 The utility radiological safety board (URSB) shall
			 post notice of all regularly scheduled meetings of the URSB on the URSB website
			 at least seven days prior to each regularly scheduled meeting. The URSB website
			 may be accessed at
http://ursb.ohio.gov/index.stm
. Such notice shall include the time and place of the
			 meeting and may include the tentative agenda for the meeting. Nothing in this
			 section shall be construed as prohibiting any member of the URSB from
			 requesting that an item be added to the agenda once it is posted to the
			 website.
(B)
								 The URSB shall provide at least twenty-four hour
			 advance notice of the time, place, and purpose of special meetings of the URSB
			 to any media outlet that has submitted written request for such notice to the
			 URSB. Notice shall also be posted to the URSB's website as stated in paragraph
			 (A) of this rule as soon as possible after the meeting is scheduled. In the
			 event that an emergency meeting is scheduled and twenty-four hour notice is not
			 possible, the URSB shall notify those media outlets who have requested notice
			 in accordance with this paragraph, as soon as is reasonably possible after such
			 meeting is scheduled. The notice requested by representatives of news
			 organizations pursuant to this rule may be general or specific in
			 nature.
(C)
								 Any person may obtain advance notice of any meeting of
			 the URSB. Requests for notice of meetings may be submitted to the URSB in
			 written form, or may be made in person during regular business hours to the
			 Ohio emergency management agency. Written request for notice of meetings may be
			 general in nature or may be specific to meetings where a particular type of
			 business will be considered. Such requests shall be mailed to "Ohio Emergency
			 Management Agency, Radiological Branch, 2855 West Dublin-Granville Rd.,
			 Columbus, Ohio 43235-2206," and shall include the name of the person submitting
			 the request, any organization with which the person is affiliated, mailing
			 address, electronic mail address, if applicable, telephone number, and whether
			 notice is sought for all or specified types of meetings. Requests for notices
			 in a hard copy format shall include one of the following:
(1)
									 Four
			 self-addressed envelopes with appropriate postage affixed as determined
			 annually by the URSB; or
(2)
									 A valid email address to which notice may be
			 sent.
Replaces: 4937-1-04, in part.
Ohio Administrative Code › Title 4937 - Utility Radiological Safety Board › Chapter 4937-1 - Utility Radiological Safety Board; General Provisions › Section 4937-1-03 - Public record of utility radiological safety board (URSB) meetings and meetings of subcommittees of the URSB

Current through all regulations passed and filed through July 1, 2024
(A)
								 The chair of the
			 utility radiological safety board (URSB) shall cause minutes of all meetings of
			 the URSB to be recorded. Minutes shall be available to the public and shall
			 include at least the following information:
(1)
									 Names of
			 members, member designees, and anyone speaking before the URSB;
(2)
									 Date, time, and
			 place of the meeting;
(3)
									 Notation of resolutions passed by the URSB;
			 and
(4)
									 Identification of members making motions before the
			 URSB.
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-01 - Open-meeting notice rule

Current through all regulations passed and filed through July 1, 2024
(A) Definitions. As used in this rule:
(1) "Day" means calendar day.
(2) "Meeting" means any prearranged
			 discussion of the public business of the commission by a majority of the
			 members of the commission or by a majority of the members of any committee or
			 subcommittee of the commission.
(3)
			 "Oral notification" means notification given orally, either in person or by
			 telephone, directly to the person for whom such notification is intended, or by
			 leaving an oral message for such person at the address, or if by telephone at
			 the telephone number, of such person as shown on the records kept by the
			 secretary treasurer under this rule.
(4) "Post" means to publish on the
			 commission's website located at
www.rail.ohio.gov
.
(5) "Special meeting" means a meeting which
			 is neither a regular meeting nor an adjournment of a regular meeting to another
			 time or day to consider items specifically stated on the original agenda of
			 such regular meeting.
(6) "Written
			 notification" means notification in writing which is mailed, or delivered to
			 the address or sent by electronic
			 mail to the electronic mail address, of the person for whom such notification
			 is intended, as shown on the records kept by the secretary-treasurer under this
			 rule, or in any way delivered to such person. If mailed, such notification
			 has to
			 be mailed by first class mail, deposited in a U.S. postal service mailbox not
			 later than the second day preceding the day of the meeting to which such
			 notification refers, provided that at least one regular mail delivery day falls
			 between the day of mailing and the day of such meeting.
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-02 - Public notice as to adoption, amendment or rescission of rules

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of
			 this rule is to set forth in detail the method that the commission will follow
			 in giving public notice as to the adoption, amendment or rescission of rules,
			 pursuant to section 119.03 of the Revised Code.
(B) For purposes of this rule the
			 terms "rule" and "persons" have the same meanings assigned to them,
			 respectively by section
			 119.03 of the Revised Code.
(C) Public notice of the proposed
			 consideration by the commission of the adoption, amendment or rescission of any
			 rule of the commission shall be given by or at the direction of the
			 secretary-treasurer in the following manner:
(1)
									
									The text of the notice shall be published in the
			 register of Ohio.
(2) A copy
			 of the notice shall be mailed to any person who requests it in person, by
			 telephone or in writing, and who pays to the secretary-treasurer the reasonable
			 cost, as determined by the secretary-treasurer, of the copying and mailing of
			 the public notice.
(3) A copy of
			 the notice shall be furnished to any person who appears and requests the same
			 at the office of the commission and who pays to the secretary-treasurer the
			 reasonable cost, as determined by the secretary-treasurer, of copying the
			 public notice.
(4) A copy of the
			 notice shall be mailed to any person who requests a copy of the particular
			 notice or who has requested a copy of each notice and as to which the
			 secretary-treasurer has on hand a sufficient supply of addressed envelopes
			 provided by the persons requesting the notice or notices and to which is
			 affixed sufficient postage to cover the cost of mailing.
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-03 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in this chapter:
(A) The term "qualified project" means a rail
			 project, including without limitation, rehabilitation, construction, planning,
			 relocation, acquisition, rail property, or rail facilities.
(B) The term "borrower" means any public
			 entity or private entity.
(C) The
			 term "public entity" means a state agency, county, city,
			 village, township, regional transit board, port
			 authority organized under Chapter 4582. of the Revised Code, transportation
			 improvement district organized under Chapter 5540. of the Revised Code, or
			 other governmental entity organized under the laws of this state for the
			 primary purpose of facilitating and improving rail transportation.
(D) The term "private entity" means a
			 corporation, partnership, association, or limited liability company.
(E) The term "financial assistance" includes
			 any of the following:
(1) Loans,
(2) Financing leases,
(3) Credit enhancements;
(4) Reserve funds;
(5) Interest rate subsidies;
(6) Letters of credit and credit instruments;
			 and
(7) To provide other forms of
			 debt financing or methods of leveraging funds approved by the Ohio rail
			 development commission (ORDC).
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-04 - Administration of loans/bonds/grants

Current through all regulations passed and filed through July 1, 2024
The ORDC shall administer loans, bonds and grants to provide
				financial assistance for qualified rail projects in the state of Ohio, as
				prescribed in this chapter of the Administrative Code.
In authorizing financial assistance, the ORDC shall use prudent
				financial guidelines related to the desirability, timing, and relative risk of
				the project. The ORDC shall not undertake projects which, in the ORDC's
				determination, are of limited public use or could be considered for full
				funding by private financial institutions without the financial assistance of
				the ORDC.
R.C. 119.032 review dates:
				05/13/2014 and
				05/12/2019
Promulgated
				Under: 111.15
Statutory Authority: 4981.14
Rule
				Amplifies: ORC Chapter 4981
Prior Effective Dates: 10/31/96
				(Emer.), 1/10/97
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-05 - Security for financial assistance

Current through all regulations passed and filed through July 1, 2024
The ORDC may request any of the following as security for
				financial assistance:
(A) A pledge of
			 identified tax revenues, fees, or other revenues derived directly or indirectly
			 from the project;
(B) A guarantee
			 from the borrower or another person;
(C) A mortgage or lien position on or
			 security interest in the project or a portion of the project, or any other
			 asset of the borrower;
(D) Other
			 credit enhancement the ORDC determines appropriate.
R.C. 119.032 review dates:
				05/13/2014 and
				05/12/2019
Promulgated
				Under: 111.15
Statutory Authority: 4981.14
Rule
				Amplifies: ORC Chapter 4981
Prior Effective Dates: 10/31/96
				(Emer.), 1/10/97
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-06 - Fees

Current through all regulations passed and filed through July 1, 2024
The ORDC shall establish and collect application and issuance
				fees for financial assistance in amounts the ORDC determines appropriate. The
				ORDC shall make available a publication setting forth the fees, which may be
				updated whenever the ORDC determines necessary.
R.C. 119.032 review dates:
				05/13/2014 and
				05/12/2019
Promulgated
				Under: 111.15
Statutory Authority: 4981.14
Rule
				Amplifies: ORC Chapter 4981
Prior Effective Dates: 10/31/96
				(Emer.), 1/10/97
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-07 - Eligibility criteria

Current through all regulations passed and filed through July 1, 2024
The ORDC shall determine the eligibility of a project based on
				the following criteria:
(A) Whether
			 environmental assessments and subsequent clearance processes are complete to
			 the extent necessary to meet the funding source requirements;
(B) Whether preliminary engineering will be
			 completed prior to loan closing. "Preliminary engineering" includes the major
			 investment study, wetlands analysis and mitigation plan, and any other required
			 studies.
(C) Whether the borrower
			 guarantees cost overruns;
(D)
			 Whether the project will have an identifiable revenue source which, in the
			 ORDC's determination, likely will amortize the project debt;
(E) The borrower's ability to repay;
(F) The borrower's ability to
			 manage the project;
(G) The
			 borrower's working capital or operating funds;
(H) The public need or public benefit of the
			 project;
(I) The borrower's
			 available collateral; and
(J) The
			 status of the project in relation to actual construction startup;
(K) Any other criteria the ORDC determines
			 appropriate.
R.C. 119.032 review dates:
				05/13/2014 and
				05/12/2019
Promulgated
				Under: 111.15
Statutory Authority: 4981.14
Rule
				Amplifies: ORC Chapter 4981
Prior Effective Dates: 10/31/96
				(Emer.), 1/10/97
Ohio Administrative Code › Title 4981 - Ohio Rail Development Commission › Chapter 4981-1 - General Provisions › Section 4981-1-08 - Application procedure

Current through all regulations passed and filed through July 1, 2024
In order to be eligible for financial assistance through the
				ORDC, a borrower shall submit an application on a form prescribed by the ORDC.
				The application shall include a complete description of the project, sources
				and use of funds, repayment sources, and financial justification for the
				assistance. The ORDC executive director, with assistance of ORDC staff, will
				determine the completeness of the application. If appropriate, other state
				agencies will review the application and submit recommendations. Upon request,
				additional information may be necessary.
The ORDC executive director, along with appropriate ORDC staff,
				will present applications to the Ohio rail development commission and recommend
				either approval, disapproval, or approval with modifications. The applicant may
				be required to attend and/or make a project presentation. The ORDC shall
				deliver to the applicant a term sheet outlining the terms of the financial
				assistance. The ORDC and borrower shall coordinate preparation of any documents
				needed to finalize the financial assistance.
R.C. 119.032 review dates:
				05/13/2014 and
				05/12/2019
Promulgated
				Under: 111.15
Statutory Authority: 4981.14
Rule
				Amplifies: ORC Chapter 4981
Prior Effective Dates: 10/31/96 (Emer.)
				, 1/10/97
Ohio Administrative Code › Title 5101 - Department of Job and Family Services - Administration and Director › Chapter 5101-20 - Payments to and from Vendors; Travel and Convention Expenses; Use of State-Owned Vehicle › Section 5101-20-01 - ODHS incoming checks/negotiable funds. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 5-1-07
Ohio Administrative Code › Title 5101 - Department of Job and Family Services - Administration and Director › Chapter 5101-20 - Payments to and from Vendors; Travel and Convention Expenses; Use of State-Owned Vehicle › Section 5101-20-10 - ODHS travel and reimbursement policy. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 5-1-07
Ohio Administrative Code › Title 5101 - Department of Job and Family Services - Administration and Director › Chapter 5101-20 - Payments to and from Vendors; Travel and Convention Expenses; Use of State-Owned Vehicle › Section 5101-20-25 - Use of state-owned vehicles for travel by ODHS staff. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 10-29-06
Ohio Administrative Code › Title 5101 - Department of Job and Family Services - Administration and Director › Chapter 5101-20 - Payments to and from Vendors; Travel and Convention Expenses; Use of State-Owned Vehicle › Section 5101-20-55 - Workflow and the ODHS procurement process. [Rescinded]

Current through all regulations passed and filed through July 1, 2024
Rescinded eff 5-1-07
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-1 - General Provisions › Section 5101:1-1-01 - Temporary assistance for needy families definitions

Current through all regulations passed and filed through July 1, 2024
The definitions described in this rule are contained in federal
	 regulations related to the temporary assistance for needy families (TANF)
	 program. There are also definitions included in this rule that are set forth in
	 the Revised Code.
(A) "Adult" is
  defined in 45 C.F.R.
  260.30 (10/1999) as an individual who is not
  a minor child, as defined in this rule.
(B) "Assistance" is defined in
  45 C.F.R.
  260.31 (10/1999) as described in this
  paragraph:
(1) Assistance includes cash,
  payments, vouchers, and other forms of benefits designed to meet a family's
  ongoing basic needs for food, clothing, shelter, utilities, household goods,
  personal care items and general incidental items. Except as provided in
  paragraph (B)(2) of this rule, assistance includes supportive services such as
  transportation and child care provided to families who are not employed. It
  includes such benefits even when they are:
(a)
  Provided in the form of payments by a TANF agency or other agency on its
  behalf, to individual recipients; and
(b) Conditioned on participation in work
  experience or community service, or any other activity under
  45 C.F.R.
  261.30 (10/1999), that defines work
  activities as: unsubsidized employment, subsidized private-sector employment;
  subsidized public-sector employment; work experience when sufficient
  private-sector employment is not available; on-the-job training (OJT); job
  search and job readiness assistance; community service programs; vocational
  educational training; job skills training directly related to employment;
  education directly related to employment, in the case of a recipient who has
  not received a high school diploma or a certificate of high school equivalency;
  satisfactory attendance at secondary school or in a course of study leading to
  a certificate of general equivalence, in the case of a recipient who has not
  completed secondary school or received such a certificate; and providing child
  care services to an individual who is participating in a community service
  program.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-1 - General Provisions › Section 5101:1-1-13 - Case records, retention and transfer of records

Current through all regulations passed and filed through July 1, 2024
(A)
								What is a case record?
A "case record" is a collection of hard copy,
	 online, and electronic documents to support that the county agency has
	 determined the assistance group's eligibility for the Ohio works first (OWF),
	 refugee cash assistance (RCA), and/or prevention, retention, and contingency
	 (PRC) programs. The case record also contains information to support program
	 eligibility and participation requirements, that the grant has been computed
	 correctly, and that potential income and resources have been explored. The
	 documents in the case record are needed to facilitate a third-party review. The
	 documents in the case record include, but are not limited to the
	 following:
(1)
									Application and recertification forms, such as the JFS
  07200, "Application for Cash, Food, or Medical Assistance," JFS 07204,
  "Application to Reapply for Cash and/or Food Assistance" and "Prevention,
  Retention, and Contingency (PRC) Application."
(2)
									Self-sufficiency
  contracts, individual opportunity plans, and appraisal and assessment
  forms.
(3)
									Summary of recipient and agency
  contacts.
(4)
									Referrals to social services.
(5)
									Copies of county
  and state hearing notices and records. State hearing notices and records are
  maintained by the Ohio department of job and family services (ODJFS) in
  accordance with paragraph (F) of rule
  5101:6-7-01 of the
  Administrative Code.
(6)
									Documentation of OWF work
  participation.
(7)
									Correspondence from the county agency to the assistance
  group and from the assistance group to the county.
(8)
									Verification such
  as wage reports, ODJFS state verification and exchange system (SVES)
  verification and birth records.
(9)
									Enumerations such
  as birth certificate, social security number, identity verification, and
  residency.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-1 - General Provisions › Section 5101:1-1-36 - Income and eligibility verification system (IEVS)

Current through all regulations passed and filed through July 1, 2024
(A)
  Section 1137 of the Social Security Act (2/2014)
  mandates that state agencies administering federally funded public assistance
  programs develop and implement an income and eligibility verification system
  (IEVS). In Ohio, IEVS contains income and benefit information from the
  following sources:
(1) The Ohio department of
  job and family services (ODJFS), office of unemployment compensation, bureau of
  program services; and
(2) The
  social security administration (SSA).
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-1 - General Provisions › Section 5101:1-1-50 - Written declaration of citizenship/alien status and the use of the systematic alien verification for entitlements system

Current through all regulations passed and filed through July 1, 2024
Each individual who is not a citizen or national of the United States
	 (U.S.) is required to provide a written declaration of alien status and provide
	 documentation to support their alien status. The county agency is required to
	 confirm the authenticity of the documentation provided by the individual
	 through the automated systematic alien verification for entitlements (SAVE)
	 system.
(A) What is the written
  declaration of citizenship/alien status?
(1)
  Each individual applying for Ohio works first (OWF); prevention, retention and contingency(PRC); or refugee cash assistance(RCA) shall provide a declaration in writing under
  penalty of perjury of the following:
(a) If
  the individual is a citizen or national of the U.S. or an alien in a
  satisfactory immigration status; and
(b) The status of all dependent children for
  whom assistance is requested.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-1 - General Provisions › Section 5101:1-1-90 - Ohio works first: state tax refund offset program

Current through all regulations passed and filed through July 1, 2024
(A) What is the state tax refund offset
  program?
(1) The state tax refund offset
  program allows the offset of Ohio income tax refunds to collect delinquent aid
  to dependent children, temporary assistance to needy families, and Ohio works
  first (OWF) program overpayment claims.
(2) Periodically, but no less than annually,
  the Ohio department of job and family services (ODJFS) certifies to the Ohio
  department of taxation a list of applicable debtors.
(3) The Ohio department of taxation offsets
  the certified debts against income tax refunds payable to the debtors, and
  notifies the debtors and ODJFS of offsets which have been made.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-01 - The application process for Ohio works first and refugee cash assistance

Current through all regulations passed and filed through July 1, 2024
(A) How does an individual apply for Ohio
  works first (OWF) or refugee cash assistance (RCA) benefits?
(1) The application process begins with a
  request for OWF or RCA. Upon request to apply, the county agency is to provide
  the individual or authorized representative with all of the following forms:
(a) A JFS 07200 "Application for Supplemental
  Nutrition Assistance Program (SNAP), Cash Assistance, Medical Assistance or
  Child Care Assistance," JFS 07204 "Request to Reapply for Cash Assistance, SNAP
  and/or Child Care," or the electronic or telephonic equivalent; and
(b) A JFS 07217 "Voter Registration Notice of
  Rights and Declination" and a voter registration form (for requirement and
  procedures of the National Voter Registration Act of 1993 refer to rule
  5101:1-2-15 of the
  Administrative Code).
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-10 - The recertification requirement

Current through all regulations passed and filed through July 1, 2024
(A) What is the recertification process?
The recertification process is a periodic review and confirmation that
	 the assistance group continues to meet all of the eligibility requirements of
	 the program that benefits are being issued.
(B) When is a recertification of eligibility
  required?
(1) Every twelve months for Ohio
  works first (OWF) assistance groups not included in paragraph (B)(5) of this
  rule.
(2) Four, five, six or twelve
  months for OWF assistance groups who are:
(a)
  Expecting a change that would make them ineligible to receive cash
  assistance;
(b) Migrant farm
  workers; or
(c) Homeless.
(3) Twenty-four months for child
  only assistance groups receiving OWF.
(4) The inability to complete the
  recertification within the prescribed length of time shall not interfere with
  the prompt payment of benefits or be the basis for termination unless the
  assistance group fails to cooperate with the recertification.
(5) OWF assistance groups under a three-tier
  sanction who sign the JFS 03804 "Ohio Works First/Supplemental Nutrition
  Assistance Program (SNAP) Sanction Compliance Agreement" or the statewide
  automated eligibility system generated equivalent form and when it is received
  by the county agency on or before the last day of the sanction period as
  described in rule
  5101:1-3-15 of the
  Administrative Code are not required to complete a recertification.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-15 - Voter registration requirement

Current through all regulations passed and filed through July 1, 2024
(A) What is the National Voter Registration
  Act (NVRA) of 1993?
(1) The NVRA,
  52 U.S.C.
  20501 (1993), establishes procedures to
  increase the number of eligible citizens who register to vote in elections for
  federal office.
(2) The NVRA
  requires states to provide voter registration services
  to all government agencies that provide public
  assistance, including county agencies.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-20 - Ohio works first, and refugee cash assistance: verification and reporting requirements

Current through all regulations passed and filed through July 1, 2024
(A) What is verification?
(1) "Verification" is a document or statement
  from a third party or collateral contact that confirms statements made by the
  assistance group regarding need and/or a specific eligibility factor.
(2) Verification establishes that the factors
  of eligibility are met and the assistance group is eligible to receive benefits
  under the program. Verification is not an eligibility requirement in its own
  right, but a method for assuring that an eligibility requirement is
  met.
(3) A telephone contact may be
  made by the county agency to secure verification.
Written consent from the assistance group is necessary unless an
	 exception described in rule
	 5101:1-1-03
	 of the Administrative Code is met. The following information shall be
	 included:
(a) The name and telephone
  number of the person who gave the information;
(b) The name of the agency or business
  contacted, when appropriate;
(c)
  The date of the contact; and
(d) An
  accurate summary of the information.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-30.1 - Benefit eligibility: victims of trafficking

Current through all regulations passed and filed through July 1, 2024
According to
	 22 U.S.C.
	 7105 (12/2018)
								
								a
								
								victim of a severe
	 
								form of
	 trafficking is eligible for benefits and services
	 to the same extent as an alien who is admitted to the United States as a
	 refugee under 
									8
	 U.S.C. 1612 (9/2008)
								.
(A) What is the
  definition of a "severe
  
								form of
  trafficking in persons?"
As described in
	 22
	 U.S.C. 7102 (10/2018)
									, the term "severe 
									form of
	 trafficking in persons" means:
(1) Sex
  trafficking in which a commercial sex act is induced by force, fraud, or
  coercion, or in which the person induced to perform such act has not attained
  eighteen years of age; or
(2) The
  recruitment, harboring, transportation, provision, or obtaining of a person for
  labor or services, through the use of force, fraud, or coercion for the purpose
  of subjection to involuntary servitude, peonage, debt bondage, or
  slavery.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-30.2 - Benefit eligibility: indefinite detainees or lifers

Current through all regulations passed and filed through July 1, 2024
(A) Are indefinite
  detainees or lifers eligible for benefits?
Some indefinite detainees or lifers released from detention may have a
	 status as refugees or may receive a status that makes them potentially eligible
	 for refugee cash assistance (RCA) or Ohio works first (OWF).
(B) Who are indefinite detainees
  or lifers?
Indefinite detainees or lifers are non-citizens who, after having
	 served time for a criminal conviction and are given a final order of removal by
	 the department of homeland security (DHS) United States citizenship and
	 immigration services (USCIS), remain indefinitely in the United States (U.S.)
	 because their home country and no other country will accept them. An alien's
	 detention is limited to a period reasonably necessary to bring about the
	 alien's removal from the U.S. and does not permit indefinite detention.
(C) What shall an indefinite
  detainee or lifer provide when applying for benefits?
(1) An "Order of Supervision" (USCIS I-220B)
  in accordance with
  8 C.F.R.
  241.5 (8/2011). The order of
  
									supervision should include the individual's alien
  registration number and notation concerning exclusion, deportation or removal.
  The order shall specify the conditions of supervision including but not limited
  to a requirement that the alien:
(a) Report to
  a specified officer periodically and provide relevant information under oath as directed;
(b) Continue efforts to obtain a travel
  document and assist in obtaining a travel document;
(c) Report as directed for a mental or
  physical examination or examinations as directed;
(d) Obtain advance approval of travel beyond
  previously specified times and distances; and
(e) Provide DHS
  with a written notice of any change of address .
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-30.3 - Benefit eligibility: family members of victims of trafficking

Current through all regulations passed and filed through July 1, 2024
According to
	 22 U.S.C.
	 7105 (12/2018) certain family members of a
	 victim of a severe form of trafficking are eligible for benefits and services
	 to the same extent as refugees.
(A)
  Who is considered a family member of a victim of trafficking?
A holder of a T-2, T-3, T-4, T-5 or T-6 visa (hereafter, "derivative T
	 visa") is considered a family member of a victim of a severe form of
	 trafficking.
(B) What are
  the county agency responsibilities in determining eligibility for family
  members of a victim of a severe form of trafficking?
The county agency shall:
(1)
  Accept the derivative T visa of a non-immigrant (i.e., an alien who is allowed
  to enter the United States (U.S.) for a specific purpose and for a limited
  period of time).
(a) For an individual who is
  already present in the U.S. on the date the derivative T visa is issued, the
  date of entry for benefits and services is the notice date on the I-797 form,
  "Notice of Action" on the individual's derivative T visa.
(b) For an individual who enters the U.S. on
  the basis of a derivative T visa, the date of entry for benefits and services
  is the date of entry stamped on that individual's passport or I-94 arrival
  record.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-35 - Sponsor-to-alien deeming requirements: Ohio works first

Current through all regulations passed and filed through July 1, 2024
(A) What is the sponsor-to-alien deeming
  requirement?
In the determination of eligibility for cash assistance benefits, the
	 county agency is required to deem a sponsor's income and resources to the
	 alien. The United States citizenship and immigration services (USCIS) form
	 I-864, "Affidavit of Support" has been developed for the determination of the
	 sponsor-deeming directive and is available at
https://www.uscis.gov/i-864
.
(B) Who is considered a sponsor?
(1) A sponsor is anyone who executes the
  I-864 "Affidavit of Support" on behalf of an alien as a condition of the
  alien's entry into the United States (U.S.).
(2) Pursuant to section 213A of the
  Immigration and Nationality Act (INA) (1954), the I-864 is completed when the
  income and or resources of the sponsor and any other household member are used
  to qualify an alien for sponsorship.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-40.1 - Refugee cash assistance

Current through all regulations passed and filed through July 1, 2024
Refugee cash assistance (RCA) provides time-limited cash assistance to
	 refugees who meet the other eligibility requirements of this rule.
(A) The following definitions are applicable
  to this rule:
(1) "Assistance group" means the
  following individuals who live in the same household:
(a) Individual adults;
(b) Married individuals without children;
  or
(c) Parents, custodial relatives
  or legal guardians with minor children.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-50 - Ohio works now

Current through all regulations passed and filed through July 1, 2024
The Ohio works now (OWN) program provides additional food assistance
	 benefits to supplemental nutrition assistance program (SNAP) assistance groups
	 with minor children and employed parents to help offset the cost of being
	 employed. The OWN food assistance benefit is part of the temporary assistance
	 for needy families program (TANF) and therefore is subject to the requirements
	 of Title IV-A of the "Social Security Act," 110 Stat. 2113 (1996),
	 42 U.S.C.
	 601.
(A) Who will receive the OWN food assistance
  benefit?
(1) Participation in the OWN program
  is determined automatically on a monthly basis based on data in the
  Ohio benefits integrated eligibility system.
(2) For members of a SNAP assistance group to
  receive the OWN benefit, data in the Ohio benefits
  integrated eligibility system must indicate the assistance group:
(a) Includes a minor child as defined in rule
  5101:1-1-01 of the
  Administrative Code and the biological or adoptive parents of the minor child
  residing in the same household; or a pregnant woman with no other children
  ; and
(b) At
  least one parent must be working thirty hours per week, with the exception of a
  single parent with a child under age six who is required to work twenty hours
  per week. Two-parent households are required to work a combined fifty-five
  hours per week with one parent working at least thirty hours per
  week.
(c) Meets federal TANF
  requirements under Title IV-A of the "Social Security Act," 110 Stat. 2113
  (1996), 42 U.S.C.
  601, including citizenship.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-60 - Repatriate program

Current through all regulations passed and filed through July 1, 2024
(A) What is the repatriate program?
The United States (U.S.) repatriate program provides temporary
	 financial assistance, care and treatment for persons after they have returned
	 to this country as a result of a reason described in paragraph (C)(3) of this
	 rule.
(B) What is temporary
  financial assistance?
(1) Temporary financial
  assistance is provided in the form of a loan that is required to be repaid to
  the U.S. government. It may be furnished to individuals for a period of time in
  accordance with paragraph (F) of this rule.
(2) Temporary financial assistance:
(a) Includes cash assistance at the port of
  entry when it is determined that the repatriate has no such resources
  immediately available to him or her. Assistance provided to the individual
  includes:
(i) Transportation costs - a
  one-time expense to assist individuals in reaching their place of residence,
  the home of relatives, or the place where they will be resettled. The lowest
  cost and most direct means of transportation shall be used unless effective
  service to the individual calls for providing other accommodations.
  Transportation assistance will cover expenses incidental to travel such as
  meals and lodging en route and assistance with luggage, checking, storage, or
  transportation of personal effects.
(ii) Meals and food items - this includes the
  cost of a special diet as recommended by a physician;
(iii) Clothing - an initial supply of
  clothing, including coats, boots, shoes, etc.; and
(iv) Shelter - the need for temporary housing
  should not exceed five days from the point of entry.
(b) Shall be nominal in amount if the
  repatriate's needs for temporary shelter and food are being met on a congregate
  basis, with cash provided only for personal items.
(c) Includes the cost of necessary medical
  assistance, including payment of the cost of medical and hospital care that is
  necessary because of the condition of an eligible repatriate's health.
(i) This care shall be paid in accordance
  with the Ohio department of medicaid (ODM) fee schedule.
(ii) In lieu of the ODM fee schedule, the
  customary fees paid by other third-party groups such as health maintenance
  organizations may be paid.
(d) Shall be based upon the Ohio works first
  (OWF) payment standard for the family assistance group size. The maximum amount
  of assistance that an individual may be eligible to receive each month of the
  ninety-day period is to be based on the appropriate OWF standard for the family
  assistance group size. There are other essential needs that may be provided
  such as household furnishings to make a home livable and to provide for the
  safety, health and welfare of the repatriate and the repatriate's family. These
  needs can be authorized one time only.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-70 - Issuance of cash assistance benefits

Current through all regulations passed and filed through July 1, 2024
(A)
  What are the options for the issuance of cash assistance benefits?
(1) Assistance groups applying for or in
  receipt of Ohio works first (OWF) or refugee cash assistance (RCA) have two
  options for the issuance of monthly cash benefits. The two options are:
(a) Electronic payment card; or
(b) Electronic funds transfer or direct
  deposit.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-2 - Application Process; Verificatio › Section 5101:1-2-85 - Cash assistance: new hire reporting program (W-4)

Current through all regulations passed and filed through July 1, 2024
(A) What is the new
  hire reporting program?
Pursuant to section
	 3121.891
	 of the Revised Code, all employers are required to provide information to the
	 Ohio department of job and family services (ODJFS) about employees who are
	 newly hired, or a contractor of a person who resides, works, or will be
	 assigned to work in this state to whom the employer anticipates paying
	 compensation. A newly hired employee means an employee who has not previously
	 been employed by the employer; or was previously employed by the employer, but
	 has been separated from such prior employment for at least sixty consecutive
	 days according to the requirements of
	 42 U.S.C.
	 653a (2012).
(B) How is the new hire information used?
Pursuant to section
	 3121.898
	 of the Revised Code, the county agency shall use new hire information to ensure
	 all employment information has been reported, verified and used appropriately
	 when determining cash assistance benefits. Alerts are generated in the
	 statewide automated eligibility system when there is a match with new hire
	 information.
(C) What is
  the county agency's responsibility when a new hire alert is received?
Upon receipt of a new hire alert, the county
	 agency is to process the information in accordance with rule
	 5101:1-2-20
	 of the Administrative Code.
Ohio Administrative Code › Title 5101:1 - Division of Public Assistance › Chapter 5101:1-3 - Ohio Works First › Section 5101:1-3-01 - Ohio works first: federal work participation rates

Current through all regulations passed and filed through July 1, 2024
(A) Which section
  of the Revised Code applies to federal work participation rates?
(1) Section
  5107.05 of the Revised Code
  authorizes the director of job and family services to adopt rules as necessary
  to comply with Title IV-A, Title IV-D, federal regulations, state law, and the
  state plan.
(2) The county agency
  will administer the work activity programs in accordance with the requirements
  contained in this rule and not in accordance with sections
  5107.40,
  5107.42 and
  5107.44 of the Revised
  Code.