reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 1 - VOTER REGISTRATION › Section 15:10-1.8 - Federal voter registration application forms

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Secretary of State and the county commissioners of registration shall accept the National Voter Registration Application form for registration purposes. Name, address, and date of birth information must be legibly completed and the form signed or marked in order to be accepted. ID number and race or ethnic group information, which appear on the form, shall not be recorded in this State.
(b) The Motor Vehicle Commission (MVC) shall provide a voter registration opportunity to all individuals appearing in-person at an agency for a driver's license transaction, including new application, renewal, change of address, and identification card. Applicants who respond affirmatively to the voter registration opportunity shall be provided on an electronic signature pad the declaration statement in accordance with 19:31-6.4, the option to declare a political party affiliation, and a space for the voter's signature. All agency offices shall maintain a reasonable supply of abbreviated New Jersey voter registration application signature cards to be used in the absence of the electronic signature pad. The abbreviated New Jersey voter registration application signature cards shall list the declaration statement in accordance with 19:31-6.4 and information item lines for: county of residence, telephone (optional), date, signature, and printed name.
(c) The Motor Vehicle Commission shall electronically transmit all required voter registration information, including signatures, to the Secretary of State periodically, but at least on a weekly basis. Completed voter registration application cards shall be forwarded from each MVC office to the Secretary of State within five days of receipt.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.1 - General provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A voter becomes a member of a political party by either:
1. Having voted in a previous primary of that party; or
2. By filing a political party affiliation declaration form. The declaration must be signed and filed with the municipal clerk or appropriate county election officer no later than the 55th day preceding the primary. However, a voter who has not previously voted in a party primary may vote in any primary without filing any declaration form. However, such voter shall declare a political party affiliation at the polling place on primary election day.
i. In the event such day falls on a Saturday, Sunday, or legal holiday, the county voter registration official shall accept as timely filed those political party affiliation declaration forms which he or she receives on the first regular business day following the 55th day before the primary election.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.2 - Who must file declarations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) To determine whether a voter must file a political party declaration affiliation form, four steps shall be followed:
1. It must be determined whether the voter has ever voted in a primary election under the voter's current registration;
2. If so, it must be determined in which political party primary the voter participated when the voter cast the most recent primary ballot;
3. If the voter now wishes to participate in the primary election of a different political party, the voter must file a declaration.
4. If a voter wishes to become unaffiliated.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.3 - Responsibilities of municipal clerks

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Municipal clerks should obtain and have available for distribution voter declaration forms.
(b) Upon receipt of a signed declaration or written statement declaring political party membership, or unaffiliated status, the municipal clerk should mark on the form or statement the date on which it was filed with him or her.
(c) The municipal clerk should accurately maintain a registry of declarations received showing the name and address of the voter, the political party declared, or unaffiliated status, and the date received.
(d) Once it has been dated and recorded, the municipal clerk should submit the form or statement to the county voter registration official.
(e) Appropriate measures should be taken to insure that the forms are properly delivered in the condition in which they were received. Immediately after the expiration of the deadline for the receipt of forms (that is, 55 days before the primary election), the municipal clerk should deliver those forms in his or her possession to the county voter registration official.
(f) In the event that declaration forms or statements are lost or damaged in transit, the municipal clerk may rely upon the records maintained by him or her to advise the county voter registration official of the declarations received, but this measure should only be used after all reasonable means of locating or repairing the original forms or statements have been exhausted.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.4 - Responsibilities of county election officials

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The superintendent of elections in all counties having a superintendent of elections and the county board of elections in all other counties, shall serve as the county commissioner of registration. The commissioner has responsibility for the permanent registration of all eligible voters within their respective counties and for the enforcement of the provisions of 19:23-45 et seq.
(b) The appropriate county commissioner of registration must distribute the declaration forms prepared by the Department of State to all municipal clerks and to other sources where, in the judgment of the officer, there is a substantial likelihood that such forms will be distributed to the voting public.
(c) Upon receipt of a signed declaration form or statement, the election official shall immediately mail an acknowledgment to the voter indicating the political party declared. The acknowledgment must also indicate that, if the voter believes that he or she has not filed a declaration, or that an error has occurred, the voter must so advise the officer by either personally appearing, writing or telephoning within two weeks. The voter must be informed that, in the absence of any response, the voter will be deemed to be a member of the political party declared. In the event a voter submits a written, signed statement to the effect that he or she has not filed a declaration or that an error occurred, whatever the case may be, the records of the commissioner of registration shall reflect this action.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.5 - Appearance at polls; declaration not required from excused voters

Current through Register Vol. 56, No. 14, July 15, 2024
Voters who are not required to file a declaration card under 19:23-45 do not have to make a written declaration when appearing at the polls to participate in the primary election. It is sufficient that the voter proceeds to vote in the primary of one party and is thereby deemed to be a member of that party.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.6 - Method of filing declaration of political party membership

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Department of State has prepared party declaration forms which may be obtained from the appropriate county voter registration official or municipal clerk. Upon filling out the form the voter shall file the completed form with the county commissioner of registration in the county in which he or she resides. The voter may also file the party declaration form with the municipal clerk of the municipality wherein he or she resides.
(b) Any voter wishing to file a declaration of political party membership is not required to use those forms provided by the Secretary of State. However, the voter should prepare a written statement indicating that he or she is a member of a political party. The statement should be signed by the voter. The name and full address should appear and the statement should be dated by the voter.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.7 - Effect of prior registration and voting

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any voter who has voted in a primary election under a current registration shall vote in the same party as he or she has previously voted, unless the voter has filed a party declaration form in accordance with these rules.
(b) If a voter has registered to vote in a previous year, but has failed to vote in any primary election, then at the first primary election which the voter wishes to vote, he shall declare the party in whose primary he wishes to vote. The voter shall then be allowed to vote in the primary of the political party of his declared choice.
(c) A previously affiliated voter who wishes to become unaffiliated must file a party affiliation form no later than 55 days prior to the primary election in order to have the option to vote in either political party's election.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 2 - VOTER DECLARATION OF POLITICAL PARTY › Section 15:10-2.8 - Availability of declaration forms

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A bona fide organization or individual candidate for public office may request a reasonable number of declaration forms from the county voter registration official in each county in which the organization functions or where the candidate is seeking public office. The number requested may be limited to two percent of the total number of declaration forms which the appropriate election official has available at the time of such request. There shall be no limit as to the number of requests that such a candidate or organization may make. The appropriate election official shall maintain a record of all organizations and individual candidates requesting 100 or more forms.
(b) Any individual who is not a candidate for public office, may request from the appropriate election official of each county up to 25 declaration forms and shall be entitled to those forms. There shall be no limit as to the number of requests such an individual may make. An individual making such a request by telephone shall be entitled to at least two such forms.
(c) The term "organization" shall be defined as broadly as possible for the purposes of these rules.
(d) Declaration forms shall be prepared in the Spanish language, and in any other language deemed appropriate by the Secretary of State, for use by individuals or organizations requesting them.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 3 - ELECTION DISTRICT MAPS › Section 15:10-3.2 - Maps of counties; specifications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The county map shall clearly delineate the boundaries of the constituent municipalities.
(b) The size of the map shall conform to the provisions of P.L. 2011, c. 217. These maps shall be one of six standard sizes; namely:
1. Eight and one-half inches by 13 inches;
2. Thirty inches by 42 inches;
3. Twenty-four inches by 36 inches;
4. Fifteen inches by 21 inches;
5. Eleven inches by 17 inches; or
6. Eighteen inches by 24 inches.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 3 - ELECTION DISTRICT MAPS › Section 15:10-3.3 - Maps of municipalities; specifications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The municipal map shall not exceed 30 inches by 42 inches. The scale shall not be so small that the information on the map is difficult to read. The scale should generally range between one inch = 800 feet and one inch = 1,600 feet. The scale should be clearly indicated on the map. Each municipal map shall, wherever practicable, be composed of one sheet and, where not practicable, of a series of sheets, in which event all maps of a series shall be of the same scale.
(b) Maps shall include all existing roads and streets. "Paper" or undeveloped streets or roads (that is, those for which no scraping or road bed has been taken) shall not be shown. Railroad tracks and major drainage features (for example, rivers, lakes, creeks, streams, etc.) shall be shown and the names of such features shall be indicated.
(c) Other features or symbols (for example, churches, schools, factories, underground utility lines, land use and zoning symbols or shadings, symbols for vegetation cover, topographic contour lines, and similar items that obscure the basic street and road pattern and names) shall be excluded. All features, names, titles and symbols shall be clearly shown and legible.
(d) The effective date (date/month/year) of the current municipal boundary, if different from that in effect on January 1, 1980, shall be specified on the map.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 3 - ELECTION DISTRICT MAPS › Section 15:10-3.4 - Maps of congressional, legislative and freeholder districts

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The boundaries of congressional districts shall be shown by a thin broken line (__. __. __.) or yellow line drawn adjacent to the election district boundary line. The boundaries of legislative districts shall be shown by a thin dotted line (...) or blue line drawn adjacent to the election district boundary line. The boundaries of county freeholder districts, where such freeholder districts are established, shall be shown by a thin broken and dotted line (____. ____. ____. ___.) or brown line drawn adjacent to the election district boundary.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 4 - VOTE BY MAIL BALLOTS › Section 15:10-4.1 - Printing vote by mail ballot applications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The reproduction of vote by mail ballot applications, under the law ( P.L. 2011, c. 79 ), is the responsibility of the county clerks at the cost and expense of the individual counties.
(b) The requirements of the Secretary of State are that:
1. There be no additions, deletions or changes from the prescribed text, except as incidental to the printing;
2. Each county clerk shall print, type or stamp the clerk's name and address on the mailing panel and insert the name of the county on the mailing form in the space provided for the home address of the applicant; and
3. The return address of any county clerk shall not be altered or changed by any person or entity.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 4 - VOTE BY MAIL BALLOTS › Section 15:10-4.2 - Completion requirements; vote by mail ballot application; authorized messenger

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A mailed vote by mail ballot application must be received by the county clerk no later than seven days before the election. After that time, a vote by mail ballot must be applied for in person by the voter. A voter may apply for a vote by mail ballot by way of an authorized messenger.
(b) An authorized messenger may deliver the application to the appropriate county clerk's office before 3:00 P.M. on the day prior to the election. Both the applicant and the authorized messenger must complete the application.
(c) The standard text of the vote by mail ballot application is incorporated by reference herein as N.J.A.C. 15:10 Appendix A. The vote by mail ballot application form, prepared and required by 19:63-3, shall be in conformance with the standard form. Copies of the standard form may be obtained from the Division of Elections.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 5 - DEFINITIONS › Section 15:10-5.1 - County voter registration official; defined

Current through Register Vol. 56, No. 14, July 15, 2024
The county voter registration official is the county commissioner of registration, which is the superintendent of elections in a county where there is a superintendent or a county board of elections in all other counties.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.1 - Purpose and scope

Current through Register Vol. 56, No. 14, July 15, 2024
Public Law 98-435, the Voting Accessibility for the Elderly and Handicapped Act, was signed into law on September 28, 1984. The purpose of the Act is to improve access for individuals with disabilities and the elderly for Federal elections. P.L. 1991, c. 429 and P.L. 2005, c. 146, expanded this accessibility provision for the purposes of all elections held in the State and authorized the Secretary of State to promulgate regulations to effectuate this purpose.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.2 - Responsibility

Current through Register Vol. 56, No. 14, July 15, 2024
Pursuant to Federal and State statutes, the political subdivision of each state which is responsible for conducting elections must"assure"that all polling places are accessible to individuals with disabilities and the elderly. In New Jersey, it is the 21 county boards of elections which are responsible for the selection of polling places within their respective jurisdiction.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.4 - Exceptions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The accessibility requirements of this subchapter do not apply under the following circumstances:
1. In the case of an emergency as determined by the Secretary of State; or
2. If the Secretary of State determines, based on documents supplied by the county, the following:
i. That all potential polling places in the election district have been surveyed and no accessible locations are available;
ii. That it is not possible to temporarily convert an inaccessible location to an accessible one; and
iii. That an alternative means for casting a ballot on the day of election is available upon request.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.6 - Enforcement

Current through Register Vol. 56, No. 14, July 15, 2024
The United States Attorney General or any individual who is personally aggrieved by any non-compliance with the accessibility requirements of the Federal laws and all other applicable State laws may institute an action for declaratory or injunctive relief in the United States District Court for the District of New Jersey.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.7 - Implementation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The county executive in each county in which that office is established, or the governing body of the county in any other county, shall establish a Voting Accessibility Advisory Committee, which shall consist of at least seven and not more than 11 members as follows:
1. The four members of the county board of elections; and
2. Three or more public members; to be appointed by the county executive or county governing body as follows:
i. A representative of the county executive or a member of the county governing body, as appropriate;
ii. At least one individual with a disability;
iii. At least one individual trained in the provisions of the Federal Americans with Disabilities Act of 1990, 42 U.S.C. §§
												1201 et seq.; and
iv. If the county executive or governing body so elects, any other person deemed able by the executive or the governing body to be of assistance. The Committee may not, however, delegate its powers or authority to any person who is not a designated member of the Committee.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.8 - Polling place accessibility standards

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The polling place accessibility standards shall be based upon and be in compliance with the Americans with Disabilities Act of 1990, 42 U.S.C. §§
										1201 et seq.
(b) While accessible parking spaces for each polling location are desirable, the absence of such spaces is not a condition of accessibility. Where such spaces are required to be provided, such parking spaces shall conform to the requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. §§
										1201 et seq.
1. Parking spaces for individuals with a disability shall be located as close as possible to elevators, ramps, walkways, and the accessible entrance they serve. Parking spaces shall be as level as possible. Each parking space shall be identified with an above grade sign displaying the International Symbol of Accessibility and appropriate wordage.
2. In all configurations, to the degree feasible, accessible parking spaces shall be located so that individuals with a disability are not compelled to wheel or walk behind parked cars. Additionally, in all configurations, ramps or curb ramps shall be provided to permit individuals with a disability access from the parking lot level to the servicing walkway. A curb ramp shall never be located where it would be blocked by a parked vehicle. In all configurations, provisions such as curb or bumpers should be included to prevent parked vehicles from blocking accessible walkways.
3. In the event that a polling location does not have permanent accessible parking spaces, temporary spaces can be designated for use by individuals with disabilities. All such temporary accessible spaces shall be clearly marked for use only by individuals with disabilities and all such spaces shall be located near an accessible polling place entrance.
4. In the event that off street metered parking is provided, such accessible parking spaces shall be reserved for individuals with disabilities by installing a meter cap over the meter. Such spaces should also be clearly marked for use only by individuals with disabilities.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 6 - VOTING ACCESSIBILITY FOR THE ELDERLY AND DISABLED › Section 15:10-6.9 - Voting aids

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following voting aids shall be provided:
1. Signs shall meet the following standards:
i. Signs directing voters to the location(s) of voting machines shall be posted in interior passageways. Such signs shall include appropriate wordage to include "VOTING MACHINES" as well as "WARD--DISTRICT OR DISTRICT". Lettering should be in large type of at least 18 point type for easy reading.
ii. To be effective, signs should also use either arrows or hands to point to the direction of the voting machines. Signs using these symbols are easier to understand than ones that only use written directions.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.1 - Purpose and scope

Current through Register Vol. 56, No. 14, July 15, 2024
N.J.S.A. 19:31-35 through 38 allows for the use of electronic poll books at each polling place in each election district on the day of any election and during any day of early voting, in place of the paper polling record or signature copy register.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.2 - Definitions

Current through Register Vol. 56, No. 14, July 15, 2024
The following words and terms shall have the following meanings, unless the context clearly indicates otherwise.
"Adjustments log" means an electronic record of all manual adjustments made to any e-poll book system data.
"Electronic poll book" or "e-poll book" means an electronic device that is used to access the electronic list of registered voters and associated signatures and used to check in voters at polling places for an election.
"Electronic poll book system" or "e-poll book system" means all hardware including, but not limited to, electronic poll books, laptops, and peripherals, including scanners, printers, signature pads, routers, servers, removable media devices, chargers, and batteries; software including, but not limited to, operating systems and vendor applications; and network infrastructure configured to support the creation of an e-poll book to verify registered voters at polling places for an election.
"Entity" means a corporation; sole proprietorship; partnership; corporation that has made an election under Subchapter S of Chapter One of Subtitle A of the Internal Revenue Code of 1986, or any other business entity through which income flows as a distributive share to its owners; limited liability company; nonprofit corporation; or any other form of business organization located either within or outside this State, but excluding any public or private institution of higher education.
"Multifactor authentication" means authentication using two or more factors to achieve authentication of a user, as defined pursuant to NIST 800-53.
"NIST 800-53" means the National Institute of Standards and Technology Special Publication 800-53, Revision 5 (September 23, 2020), published by the United States Department of Commerce, which publication addresses security and privacy controls for information systems and organizations and provides standard guidelines for information security practices. NIST 800-53 is adopted herein by reference, as amended and supplemented.
"Software installation/removal log" means an electronic record of software installed on, or removed from, an e-poll book system.
"System integrity failure log" means an electronic record of failures detected during the verification of files critical to the operation or security of an e-poll book system or an integrity issue found with any e-poll book system data.
"User access log" means an electronic record of all user access to an e-poll book system.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.3 - General requirements for e-poll book systems

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All e-poll book systems for the State of New Jersey must be approved by the Division of Elections prior to use. Subsequent changes or updates to an approved e-poll book system by the vendor must be submitted and approved prior to use.
(b) Each e-poll book system vendor must maintain documents proving that quality assurance testing was conducted by a National Institute of Standards and Technology (NIST)-certified laboratory or a U.S. Election Assistance Commission (EAC)-accredited Voting System Test Laboratory (VSTL) for compliance with this subchapter. These documents must be retained for a period of at least six years and be readily available for review at any time within the retention period.
(c) Each e-poll book system vendor must perform an annual system integrity and security assessment to ensure continual compliance with the technical requirements set forth at N.J.A.C. 15:10-7.5. This assessment must be conducted by a NIST-certified testing laboratory or an EAC-accredited VSTL. The assessment report must be submitted to the DGE and the Division of Elections and shall include:
1. The scope of the review detailing which system components were reviewed in the assessment;
2. The name and company affiliation of the individual(s) who conducted the assessment;
3. The date of the assessment;
4. The findings;
5. The recommended corrective actions, if applicable; and
6. The vendor's response to the findings and recommended corrective action.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.4 - Examination and testing of e-poll book systems by the Secretary of State

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any entity owning, or having an interest in, any e-poll book system may apply to the Secretary of State for approval of an e-poll book system for use in the State of New Jersey. The Division of Elections shall establish a set of requirements, including information security standards, as recommended by the New Jersey Cybersecurity and Communications Integration Cell (NJCCIC) in the Office of Homeland Security and Preparedness and the Division of Gaming Enforcement (DGE) in the Department of Law and Public Safety, for the examination and testing, as well as set appropriate fees for costs associated therewith, of any e-poll book system to confirm that the e-poll book system meets all system and security requirements. The DGE shall invoice the e-poll book system vendor for the fees for costs associated with the examination and testing of the e-poll book system, and the vendor shall be responsible for the payment thereof. At the completion of any examination and testing pursuant to this section, and after the vendor's payment of the fees for costs associated with the examination and testing of the e-poll book system, the Secretary of State shall determine whether, in the Secretary's opinion (pursuant to N.J.A.C. 15:10-7.6), the e-poll book system can be safely used by the voters at elections under the conditions prescribed in this subchapter. If the Secretary determines that the e-poll book system can be so used, the Secretary shall issue a certificate of approval. Any e-poll book system not so approved shall not be used at any election.
(b) The certificate of approval, or a certified copy thereof, shall be conclusive evidence that the e-poll book system complies with the provisions of this subchapter.
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.6 - Requirements for e-poll book system review

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The New Jersey Cybersecurity and Communications Integration Cell (NJCCIC) shall conduct a security review of any e-poll book system vendor that submits an e-poll book system to the Secretary of State for use in New Jersey. The security review shall include existing processes for the review of the State of New Jersey Security Due Diligence-Third-Party Information Security Questionnaire and Ownership Disclosure Form. The e-poll book system vendor shall cooperate with NJCICC's security review.
(b) The DGE shall conduct testing and examination of the e-poll book system to confirm that the e-poll book system meets all system and security requirements set forth in this subchapter.
(c) Any vendor proposing to offer a new or modified e-poll book system may only seek review of a system that is free of known regulatory or functional issues, problems, and abnormalities.
(d) For a submission to be considered complete and ready for review, the vendor must:
1. Submit in writing, to the Division of Elections, a request for e-poll book system approval. This request, written on the vendor's letterhead, must list the following:
i. All hardware devices to be reviewed;
ii. All software versions to be reviewed;
iii. All features to be reviewed;
iv. Any U.S. states or territories where this has already been approved for use; and
v. Email and telephone contact information for both administrative and technical questions;
New Jersey Administrative Code › Title 15 - STATE › Chapter 10 - ELECTIONS › Subchapter 7 - ELECTRONIC POLL BOOKS › Section 15:10-7.7 - Requirements for an e-poll book system pilot program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An entity may utilize an e-poll book system pilot program prior to certification where:
1. County commissioners of elections and county boards of elections may, upon approval from the Division of Elections, use an e-poll book system in any election in their jurisdiction while the system is undergoing examination and review by the Secretary of State. All e-poll book systems shall adhere to the security protocols required by the Division of Gaming Enforcement (DGE) and Division of Elections. An e-poll book file shall be exported from the New Jersey Statewide Voter Registration System (NJSVRS) and shall be copied to a single-use removable drive that can be connected to the e-poll book system in order to download the voter registration data.
2. A county commissioner of registration and county board of elections shall utilize two e-poll books for each election district and shall maintain a backup paper polling record or signature copy resister.
3. Any e-poll book system chosen by a county shall be on the certification list from at least one of the following states:
i. Indiana;
ii. Ohio;
iii. Pennsylvania;
iv. Texas; or
v. Virginia.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The purpose of this chapter is to describe the library aid and grant programs available from State funds and to establish general rules for the application process.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.3 - Grant application procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The State Library requires the use of a standard application for the grant programs unless otherwise specified. Application forms, unless otherwise specified, may be obtained from:
New Jersey State Library
Grant Applications
185 West State Street
PO Box 520
Trenton, New Jersey 08625-0520.
(b) Applications must conform to the requirements for completion and the deadline dates as specified by the State Librarian in the "Grants Bulletin."
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.4 - Criteria for approval

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Evaluation of the applications may be based on the following criteria, with additional criteria provided depending on the individual grant:
1. A statement of the applicant's need as it relates to the stated purpose of the grant;
2. A rationale providing a description of the potential project and the basis for the selection of a particular solution or method for the project;
3. Goals and objectives describing the outcomes or results expected from the project;
4. An action plan describing the activities and resources needed to reach the stated objectives of the project;
5. An evaluation plan describing the applicant's proposed method to evaluate the progress and outcomes of the project; and
6. A budget listing how requested funds will be used to support the action plan. Appropriate budget forms are supplied with application forms.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.5 - Reports and audits

Current through Register Vol. 56, No. 14, July 15, 2024
Grant recipients shall be required to submit reports and financial audits as specified by the State Librarian in the grant announcement.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.6 - Notification of applicants

Current through Register Vol. 56, No. 14, July 15, 2024
Applicants will be informed of the State Librarian's recommendations of approval or rejection within 90 days of application deadline.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 1 - GENERAL PROVISIONS › Section 15:21-1.7 - Appeals procedure

Current through Register Vol. 56, No. 14, July 15, 2024
Appeals from any action of the State Librarian regarding the rules in this chapter may be requested and opportunity given for an informal fair hearing before the State Librarian. In the event of an adverse decision after such informal hearing, applicants may request a formal hearing pursuant to N.J.S.A. 18A:6-9et seq., 18A:6-24, and 18A:6-27 and Reorganization Plan 002-1996. Such hearing shall be governed by the provisions of the Administrative Procedure Act (see N.J.S.A. 52:14B-1et seq., and 52:14F-1 et seq., as implemented by the Uniform Administrative Procedure Rules, N.J.A.C. 1:1).
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.1 - Purpose

Current through Register Vol. 56, No. 14, July 15, 2024
The purpose of this program is to provide per capita library aid to public libraries according to 18A:74-1 et seq.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.2 - Governance

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any municipal library which has been established pursuant to 40:54-1 et seq. or pursuant to any special Act shall provide for a library board of trustees in the manner and with the duties and powers specified in 40:54-1 et seq. or any special Act.
(b) Association libraries receiving local tax support under 40:54-35 shall be governed by a board of trustees and shall be incorporated as a non-profit corporation pursuant to 15A:1-1 et seq.
(c) Any joint library which has been established pursuant to 40:54-29.3 et seq. shall provide for a library board of trustees in the manner and with the duties and powers specified in 40:54-12, 40:54-29.1 0, 40:54-29.1 2 and 40:54-29.1 3.
(d) Any county library which has been established pursuant to 40:33-1 et seq. shall provide for a county library commission in the manner and with the duties and powers specified in 40:33-7, 40:33-8, 40:33-8.1, 40:33-13.2a, 40:33-13.2b, 40:33-13.2d et seq., 40:33-13.2e.a, b and c, and 40:33-13.2f.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.3 - Certification

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to receive any State library aid, all public libraries must annually certify that:
1. Each municipality or county that supports, in whole or in part, library service from municipal or county tax sources pursuant to 40:33-1 et seq., or 40:54-1 et seq., complies fully with 40:33-1 et seq., or 40:54-1 et seq., except that municipal libraries currently funded below the minimum of 1/3 mill for operating expenditures as per 40:54-8 due to capital outlay expenditures, shall be exempt from meeting the 1/3 mill requirement for the purposes of State library aid until such time as the current debt is retired;
2. A member or members of the board or commission has or have received a minimum of seven total hours of library-related education annually; and
3. Libraries serving populations of 7,500 or above, the statute notwithstanding, will employ in all professional librarian positions counted for State Library Aid purposes librarians holding a New Jersey State Professional Librarian Certificate as required in 45:8A-1 et seq.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.4 - Employees

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All public libraries (municipal, joint, association and county) shall meet the following minimum requirements based on the population of the area from which the library receives tax support:
1. Number of employees: All libraries shall employ a minimum of one full-time staff member as variously defined in this section. In addition, one full-time employee or the equivalent thereof in part-time paid employment for the initial 4,000 population and each succeeding 4,000 population shall be employed as set forth in Chart A below. Security, janitorial and custodial employees may be counted not to exceed 10 percent of total staff.
Chart A
Minimum Number of Full-Time Equivalent (FTE) Employees
Number
Number of
of all
Professional
Other Staff
FTE [na]
FTE [nb]
Required
Required (based
Total
(based on
on
Number
Population
35 hour
30 hour
of Paid
Category
work week)
work week)
FTE [nc]
0-3,999
0
1 [nb]
1
4,000-4,999
0
1 [nb]
2
5,000-7,499
0
2 (at least one
2
person must
work a minimum
of 30 hours
per week)
7,500-7,999
1
1
2
8,000-11,999
1
2
3
12,000-15,999
1
3
4
16,000-19,999
1
4
5
20,000-23,999
2
4
6
24,000-27,999
2
5
7
28,000-29,999
2
6
8
30,000-31,999
3
5
8
32,000-35,999
3
6
9
36,000-39,999
3
7
10
40,000-43,999
4
7
11
44,000-47,999
4
8
12
48,000-49,999
4
9
13
50,000-51,999
5
8
13
52,000-55,999
5
9
14 [nd]
56,000-59,999
5
10
15
60,000-63,999
5
11
16
64,000-67,999
5
12
17
68,000-69,999
5
13
18
70,000-71,999
6
13
19
72,000-73,999
6
13
19
74,000-75,999
6
14
20
76,000-77,999
6
14
20
78,000-79,999
6
15
21
80,000-81,999
6
15
21
82,000-83,999
6
16
22
84,000-85,999
6
16
22
86,000-89,999
6
17
23
90,000-93,999
7
17
24
94,000-97,999
7
18
25
98,000-101,999
7
19
26
102,000-109,999
7 [nc]
20 [nf]
27
[na] For municipalities of 7,500 population
or more, one FTE is the director and must work a
minimum of 35 hours per week.
[nb] For municipalities of under 5,000 population,
one FTE must be filled by a person working at least
30 hours per week or two part time persons working
a combined 30 hours per week with neither
working less than 10 hours per week.
[nc] Professional FTE at 35 hours/week and all
other staff FTE at 30 hours/week (security, janitorial
and custodial employees may be counted not to exceed
10 percent of total staff).
[nd] Add one additional full time equivalent for each
additional 4,000 population over 52,000.
[ne] 110,000 requires eight professionals, 130,000 and over
requires nine professionals plus one additional full time
equivalent professional for each additional 20,000
population.
[nf] To continue the increase of "number of all other
staff FTE," subtract the "number of professional staff
FTE" from the "total number of paid FTE."
i. Full-time means a minimum of 30 hours per week except that for municipalities of under 5,000 population, full-time may be defined as two part-time persons working a combined 30 hours per week. At no time shall either part-time employee work less than 10 hours per week.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.5 - Library materials

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A minimum collection of 8,000 volumes or one volume per capita, whichever is greater, shall be available in all libraries established pursuant to the provisions of 40:54-1 et seq., 40:54-29.3 et seq. and 40:33-1 et seq.
(b) A minimum of 1/10 of volume per capita shall be purchased annually. Non-print materials, computer software and electronic reference services may be equated to volumes purchased. To equate non-print materials, computer software and electronic reference services with print purchases:
1. Divide total materials budget, excluding expenditure for periodicals, by the average price per volume as computed in New Jersey Library Statistics for the preceding calendar year; or
2. Divide total expenditure for non-print materials, computer software and electronic reference services by average price per volume as computed in New Jersey Library Statistics for the preceding calendar year. Add resulting figure to number of volumes purchased. The total of the two figures should be equal to or exceed the minimum requirement of 1/10 volume.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.6 - Service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following concerns hours of service:
1. The following minimum hours of service are required as set forth in Chart C below.
https://w3.lexisnexis.com/research2/attachment/popUpAttachWindow.do?_m=4ddb7e8d8c9ed303286819de25c95e19&wchp=dGLbVzt-zSkAb&_md5=69411556170b3df257259c4c69d07754
Chart C
Population Served and Hours Open
Population
Hours Open
Minimum Hours
Served
Per Week
Open Per Year
0-7,500
30
1,500
7,500-9,999
35
1,750
10,000-24,999
45
2,250
25,000-49,999
50
2,500
50,000 and over
60
3,000
2. Minimum hours open to the public must be scheduled to provide some service five days per week with a minimum of three evenings and some weekend hours every week. Variations are permitted as long as the minimum hours open per year standard is met as set forth in Chart C above, or as authorized by the State Librarian.
3. Libraries serving communities of under 7,500 population must meet the minimum requirement of 30 hours per week. However, the 30 hours may be scheduled to provide only two instead of three evenings per week.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.7 - Reduction of aid for failure to meet minimum requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Failure to meet the requirements of N.J.A.C. 15:21-2.2 and 2.3 will result in the loss of all per capita State Aid (PCSA).
(b) Failure to meet the requirements specified in N.J.A.C. 15:21-2.4 through 2.6 will result in the loss of PCSA by a percentage in proportion to the number of requirements not yet achieved, each requirement to have the following weights (not to exceed 100 percent):
1.
										15:21-2.4:
i. Employees: 50 percent.
New Jersey Administrative Code › Title 15 - STATE › Chapter 21 - STATE LIBRARY AID AND GRANTS › Subchapter 2 - STATE LIBRARY AID › Section 15:21-2.8 - Use of per capita aid; decision by public library board of trustees or county library officials

Current through Register Vol. 56, No. 14, July 15, 2024
(a) State Aid must be used for library purposes. Upon receipt of State Aid checks pursuant to N.J.S.A. 18A:74-3, municipal and county treasurers shall make these funds immediately available to public library trustees, county library commissioners or the board of chosen freeholders. Decisions on the use and expenditures of per capita State Aid rest with the board of trustees of municipal, joint, and association libraries and with the county library commission of the county libraries or the county board of chosen freeholders. The State Librarian may require a certified audit if he or she deems necessary.
(b) State Aid funds must be expended within two years of the date of receipt of the funds. If not expended, the board of trustees, the county library commission or the board of chosen freeholders must submit to the State Librarian a plan for the use of the unspent balances at least 60 days before the deadline for expenditure. Failure to submit such a plan, or disapproval of the plan by the State Librarian, shall result in the withholding of State Aid payments.
(c) In reviewing the plan, the State Librarian will give consideration to the following:
1. Priority for the use of balances for expenditures which enable the library to comply with the provisions of this chapter;
2. Demonstration that expenditures contribute to the provision of efficient and effective library services, including capital needs and facilities;
3. Inclusion of realistic, attainable, time-bounded objectives.