Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-31 - Key issuance

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
The following policy applies to all
				key-holders, including faculty, administrative staff, classified staff,
				students, contractors, vendors, or any other persons issued university
				keys.
(B)
								Policy
When any person who possesses a
				university key leaves the employment or enrollment of the university, the
				key(s) are to be returned to campus operations so that a receipt can be issued
				and the final paycheck or records released. Former key holders who retain keys
				will be subject to police action for recovery of university
				property.
When key holders transfer to other
				positions on campus, their current keys are to be returned to campus operations
				and not taken with them to the new assignment. The new position will determine
				which keys are to be assigned. Current keys must be surrendered prior to
				issuance of new keys.
Key holder keys are not to be passed on
				to the key holder's replacement; rather they will be reissued to the
				replacement by the campus operations' key unit.
Request for key(s) are to be made by an
				authorized departmental representative via the BGSU key request form (available
				on the campus operations web page). Keys will only be issued to individuals in
				their own name.
Keys will not be issued in department
				or office names. Departments or offices who wish to manage a
				departmental/office key box for shared or loaned keys must seek approval from
				campus operations and utilize a locked key box with an approved key
				check-out/check-in process.
Key holders must pick up their own keys
				and provide a Bowling Green state university photo ID (or other legal form of
				photo identification) in addition to the properly authorized blue key card. The
				blue key card must be signed by a department chair, director, college dean or
				vice president before a key will be issued.
Requests for building master, sub
				master, Marlok or restricted keys must also be accompanied with a written
				justification and signature approval of the department chair, director, college
				dean or vice president over the area. Grand master keys exist for police use
				only. These keys are not available for issue at any other level.
Alarm key requests need the written
				approval of the department chair, director, college dean or vice president
				responsible for the area.
When a key holder loses a key, the unit
				head must request the replacement key in writing. If an assigned university key
				is lost or stolen, the key holder may be responsible for the replacement charge
				plus the cost of labor and materials to rekey and reissue keys to the affected
				areas and key holders. Replace charge for master or sub-master key is one
				hundred fifty dollars, individual key is twenty-five dollars.
Duplication of keys for any university
				facility or equipment is prohibited.
(1)
									Related
			 policies
Additional information on the key
				issuance policy may be found in the administrative staff handbook and the
				classified staff handbook.
Date: July 1, 2014