reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-40 - Records

Current through Vol. 41, No. 20, July 1, 2024
(a) Facility staff
				  shall complete a confidential record for each juvenile admitted to the facility
				  and include, at the minimum, the following:
(1) court case number, if any;
(2) date and time of admission and
				  release;
(3) name and
				  nicknames;
(4) last known
				  address;
(5) custodian;
(6) name of attorney, if any;
(7) name, title, and signature of delivering
				  officer;
(8) specific charge(s);
(9) sex;
(10) date of birth;
(11) place of birth;
(12) race or nationality;
(13) education and school attended;
(14) religious preference;
(15) medical history
				  questionnaire;
(16) medical consent
				  forms, court orders authorizing medical treatment, or documentation of request
				  for medical consent;
(17) name,
				  relationship, address, and phone number of parent, guardian, or person with
				  whom the juvenile resides at the time of admission;
(18) driver's license number, social security
				  number and medical assistance number, if any;
(19) statement signed by the juvenile that
				  he/she has been advised of juvenile rights, program rules, grievance process,
				  and discipline policy;
(20) date of
				  petition, if available;
(21)
				  additional notations including identifying marks, any open wounds or sores
				  requiring treatment, evidence of disease or body vermin, or tattoos;
(22) inventory of personal property;
(23) emergency contact person; and
(24) signature of person recording
				  data.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-41 - Release policy and procedure

Current through Vol. 41, No. 20, July 1, 2024
Written policy and procedure for releasing residents
					 include, but are not limited to, provisions for facility staff to:
(1) verify the juvenile's identity;
(2) obtain documentation of authority for
				  release, i.e., by court order or operation of law;
(3) verify the identity of the person to whom
				  the juvenile is being released;
(4)
				  complete release arrangements, including the person or agency to whom the
				  juvenile is to be released;
(5)
				  obtain the signature of the person to whom the juvenile is released;
(6) return personal effects to the
				  juvenile;
(7) complete any pending
				  action, such as grievances or claims for damages or lost possessions;
				  and
(8) obtain instructions on
				  forwarding mail.
Added at 14 Ok Reg
					 1863, eff 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-42 - Juvenile rights

Current through Vol. 41, No. 20, July 1, 2024
Written policy and procedure provides that facility staff
					 shall ensure the rights of a detained juvenile are preserved. Staff shall not
					 diminish or deny a detained juvenile his or her rights for disciplinary
					 reasons. The rights of a juvenile in detention are subject only to the
					 limitations necessary to maintain order and security in the facility. Each
					 juvenile has the rights listed in (1)-(14) of this Subsection.
(1) A juvenile shall have freedom from
				  discrimination because of race, national origin, color, creed, sex or physical
				  handicap.
(2) Male and female
				  juveniles shall have equal access to all programs and services offered in a
				  detention facility housing both sexes.
(3) The facility shall have a written
				  grievance procedure, in accordance with OJA policy and approved by the Advocate
				  General. Facility staff shall explain and make the grievance procedure
				  available to the juvenile.
(4) The
				  facility shall have on-site nondenominational religious services and religious
				  counseling. A juvenile shall have the right to voluntarily participate in
				  on-site religious services and religious counseling.
(5) A juvenile shall have access to on-site
				  recreational opportunities, including daily outdoor exercise, weather
				  permitting. The facility shall provide adequate and appropriate recreational
				  equipment.
(6) A juvenile shall
				  have access to the courts and confidential contact with attorneys and their
				  authorized representatives. Contact includes, but is not limited to:
(A) telephone conversations;
(B) uncensored correspondence; and
(C) visits.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-44 - Security and control

Current through Vol. 41, No. 20, July 1, 2024
(a) The facility
				  shall have policy and procedure for security and control.
(b) A list of in-house rules, outlining acts
				  prohibited in the facility and the range of disciplinary procedures, is given
				  to all juveniles. The list is posted in a conspicuous and accessible area.
(1) Staff members shall explain in-house
				  rules to each juvenile admitted to the facility.
(2) When a literacy or language problem
				  prevents a juvenile from understanding the list of rules, a staff member or
				  translator shall assist the juvenile in understanding the rules.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-46 - Physical plant or facility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Building plans.
Prior to new construction or remodeling existing
				  structures to be used for secure juvenile detention facilities, building plans
				  are first presented to and approved by the:
(1) Office of Juvenile Affairs to assure
				  compliance with ACA Standards for Detention and Section 504 of the
				  Rehabilitation Act of 1973 as amended. The plan shall be submitted to the OJA
				  Licensing and Programs Assessment division for review. Consultation may be
				  obtained from the Oklahoma Office of Handicapped Concerns. OJA shall provide
				  consultation on building plans and suggest requirements for environmental
				  design as they impact program and services. The population using housing or
				  living units may not exceed the designed or rated capacity of the facility and
				  exceed designed use standards;
(2)
				  the State Fire Marshal's Office to assure compliance with the National Fire
				  Protection Association Life Safety Code as adopted by the State Fire Marshal's
				  Commission and administered by the Office of the State Fire Marshal. The State
				  Fire Marshal will determine the rated capacity for the facility; and
(3) Commissioner of Health, State Health
				  Department, Environmental Health Services to assure compliance with the adopted
				  rules and regulations of the State Board of Health. Juvenile detention
				  facilities are designed and comply with the duly adopted codes for plumbing,
				  electrical, water supply and sewage disposal.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-47 - Food service, sanitation and hygiene

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
General
				  requirements related to food service, sanitation, and hygiene are set forth in
				  this subsection.
(1) Minimum health
				  requirements for secure juvenile detention facilities are determined by the
				  Health Department and enforced by OJA.
(2) The facility shall be maintained in
				  compliance with State Health Department Food Service Code. An annual inspection
				  of the facility is conducted to determine compliance with health codes.
				  Documentation is kept on file at the facility.
(3) The facility shall have a written plan
				  for housekeeping that is posted and followed at all times.
(4) The facility shall be weather tight and
				  kept in sound condition and good repair.
(5) The facility's written policy and
				  procedure specify that its food services comply with the Board of Health Food
				  Service rules and regulations.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-48 - Safety and emergency

Current through Vol. 41, No. 20, July 1, 2024
(a)
Fire
				  protection.
Minimum state fire safety requirements for secure juvenile
				  detention facilities are enforced by the State Fire Marshal's office.
				  Documentation of compliance is available at the facility at all times.
(1) Secure juvenile detention facilities for
				  juveniles must comply with the Building Officials Administrators Code (BOCA) as
				  enforced by the State Fire Marshal's office.
(2) The facility's written policy and
				  procedure provide for a qualified fire and safety officer to regularly inspect
				  the facility for compliance with safety and fire prevention requirements. The
				  facility director and designated staff shall conduct an annual review of policy
				  and procedure. An administrative staff member or designee shall conduct a fire
				  and safety inspection of the facility at least weekly.
(3) The facility's written policy and
				  procedure relating to fire safety is reviewed at least annually by
				  certification staff.
(4) Written
				  policy and procedure specify the facility's fire prevention regulations and
				  practices to ensure the safety of staff, juveniles, and visitors. Fire
				  prevention practices include, but are not limited to:
(A) a provision for an adequate fire
				  protection service; and
(B) annual
				  inspection and testing of equipment by a fire service company approved by the
				  local fire official.
(5)
				  Fire hoses or extinguishers are available at appropriate locations throughout
				  the facility.
(6) Specifications
				  for the selection and approval of facility furnishings indicate the fire safety
				  performance requirements of the materials selected.
(A) Materials selected are subjected to
				  careful fire safety evaluation before purchase or use.
(B) Only mattresses manufactured from
				  materials that are not highly flammable are used.
(7) The facility is equipped with
				  non-combustible receptacles for smoking materials. Separate containers are
				  provided in other locations throughout the facility for other combustible
				  refuse.
(8) A fire alarm and
				  automatic detection system is required as approved by the state and/or local
				  fire marshal.
(9) Special
				  containers are provided for flammable liquids and for rags used with flammable
				  liquids.
(10) All plans for exiting
				  the building during time of fire emergencies are posted in a conspicuous place
				  on all levels of the facility.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 3 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-49 - Collocated detention facilities

Current through Vol. 41, No. 20, July 1, 2024
(a) A
				  juvenile detention facility collocated with an adult jail or lockup must meet
				  the same standards and certification requirements as a freestanding juvenile
				  detention center and be certified appropriately. A collocated facility is a
				  juvenile facility located in the same building as an adult jail or lockup, or
				  is part of a related complex of buildings located on the same grounds as an
				  adult jail or lockup.
(b) Each of
				  the following three criteria must be met in order to ensure that a juvenile
				  detention facility is separate from the adult jail with which it is collocated.
(1) Juveniles and adults must be separated in
				  that there can be no sustained sight or sound contact between juveniles and
				  incarcerated adults in the facility. This type of separation can be achieved
				  architecturally or through time-phasing of common use non-residential
				  areas.
(2) All juvenile and adult
				  program areas must be separate. There must be an independent and comprehensive
				  operational plan for the juvenile detention facility which provides for a full
				  range of separate program services. No program activities may be shared by
				  juveniles and incarcerated adults. Time-phasing of common use nonresidential
				  areas is permissible to conduct program activities.
(3) There must be separate staff for the
				  juvenile and adult populations, including management, security, and direct care
				  staff. Staff providing specialized services (medical care, food service,
				  maintenance, etc) who are not normally in contact with detainees, or whose
				  infrequent contacts occur under conditions of separation of juveniles and
				  adults, can serve both populations. The day-to-day management, security, and
				  direct care functions of the juvenile detention facility must be vested in a
				  totally separate staff.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 5 - REQUIREMENTS FOR MUNICIPAL JUVENILE FACILITIES › Section 377:3-13-60 - Legal basis

Current through Vol. 41, No. 20, July 1, 2024
Statutory authorization for the Office of Juvenile Affairs
					 to certify municipal juvenile facilities is found in 10A O.S., §
					 2-2-102(C).
Added at 14 Ok Reg
					 1863, eff 6-2-97; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 5 - REQUIREMENTS FOR MUNICIPAL JUVENILE FACILITIES › Section 377:3-13-61 - Requirements

Current through Vol. 41, No. 20, July 1, 2024
A certificate to operate a municipal juvenile facility that
					 provides full-time group care for juveniles is granted on the basis that the
					 facility meets the Requirements for "Municipal Juvenile Facilities" as set
					 forth in OAC
					 377:3-13-62.
Added at 14 Ok Reg
					 1863, eff 6-2-97
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 5 - REQUIREMENTS FOR MUNICIPAL JUVENILE FACILITIES › Section 377:3-13-62 - Standards

Current through Vol. 41, No. 20, July 1, 2024
(a) The facility
				  shall be used for the detention of juveniles taken into custody for commission
				  of an offense as authorized by law.
(b) If the facility is located in any jail,
				  adult lockup, or adult detention facility, there must be total spatial
				  separation between juvenile and adult areas.
(c) The facility shall be in compliance with
				  all applicable health, fire and safety codes.
(d) The facility shall maintain written
				  policy and procedure, which include, but are not limited to, the facilities'
				  rules regarding:
(1) organization and
				  administration;
(2) personnel
				  consistent with OAC
				  377:3-13-43(a);
(3) confidentiality consistent with state
				  law;
(4) compliance with child
				  abuse or neglect reporting requirements pursuant to 10A O.S., § 1-2-101 et
				  seq.;
(5) security and control
				  consistent with OAC
				  377:3-13-44(a)(3), (4), and
				  (8) through (13);
(6) health screening, medical services, and
				  first aid; and
(7) fire and
				  disaster plans.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-80 - Legal basis

Current through Vol. 41, No. 20, July 1, 2024
Statutory authorization for the Office of Juvenile Affairs
					 to enter into contracts for the establishment and maintenance of a CIC is found
					 in 10A O.S., § 2-7-305(A). Functions of the CICs are found in 10A O.S., §
					 2-7-305(D).
Added at 17 Ok Reg
					 605, eff 12-16-99 through 7-14-00 (emergency); Added at 17 Ok Reg 3129, eff
					 7-27-00; Amended at 18 Ok Reg 2154, eff 7-1-01; Amended at 28 Ok Reg 1981, eff
					 7-15-11
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-81 - Structure

Current through Vol. 41, No. 20, July 1, 2024
(a) To establish a
				  CIC, an interlocal agreement must be entered into between:
(1) one or more municipalities or
(2) one or more counties; and
(3) the Office of Juvenile
				  Affairs.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-82 - General provisions

Current through Vol. 41, No. 20, July 1, 2024
(a)
Required functions of a CIC.
A CIC shall:
(1) receive and hold juveniles taken into
				  custody by law enforcement for an alleged violation of a municipal ordinance or
				  state law or who are alleged to be in need of supervision as defined by 10A
				  O.S., § 2-1-103(8), and for whom detention is unavailable or
				  inappropriate;
(2) be in compliance
				  with all applicable federal, state, and local health, fire, and safety
				  codes;
(3) enter demographic
				  information into the management information system provided for in 10A O.S., §
				  2-7-308;
(4) hold a juvenile for
				  no longer than 24 hours;
(5) shall
				  maintain records that are sufficient to demonstrate compliance with the Office
				  of Juvenile Affairs requirements for CICs; and
(6) ensure that when a juvenile is held, all
				  reasonable steps are immediately taken to:
(A) immediately notify the juvenile's parent,
				  legal guardian, custodian, attorney, or other adult legally responsible for the
				  juvenile's care;
(B) release the
				  juvenile to a parent, guardian, or other responsible adult or hold until a
				  temporary placement can be secured, but in no event for longer than twenty-four
				  hours;
(C) release the juvenile to
				  the parent, guardian, custodian, attorney, or responsible adult as soon as
				  practical upon his or her signing a release or written promise to return the
				  juvenile to the court of jurisdiction to answer the charges at a date and time
				  set by the court;
(D) ensure that
				  temporary placement is secured if the parent, guardian, legal custodian,
				  attorney or other responsible adult is unable to assume custody of the
				  juvenile;
(E) ensure that adequate
				  fresh drinking water is made available to the juvenile;
(F) ensure that adequate food is provided to
				  the juvenile not less than three times in a 24-hour period;
(G) gather information to determine if the
				  juvenile is in need of immediate medical attention; and
(H) ensure the juvenile is provided with any
				  necessary medical care and treatment as provided 10A O. S., § 2-2-101(E).
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-83 - Information gathering/report data

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Information gathered by the CICs include the:
(1) number of juveniles admitted;
(2) demographic data;
(3) intake time distribution;
(4) law enforcement officer time;
(5) length of juvenile's stay;
(6) summary of offenses by types, including:
(A) felonies;
(i) violent crimes as defined by the Juvenile
				  On-Line Tracking System (JOLTS);
(ii) thefts; and
(iii) possession of drugs;
(B) misdemeanors, including:
(i) thefts;
(ii) possession of drugs; and
(iii) possession of alcohol;
(C) status offenses, including:
(i) truancy; and
(ii) traffic violations.
(7) whether the
				  juvenile's case will be heard in:
(A)
				  district court; or
(B) municipal
				  court.
(8) summary of
				  discharge which includes to whom the juvenile was released such as, the
				  juvenile's parent, guardian, legal custodian, attorney or other responsible
				  adult; and
(9) summary of
				  assessments, including the:
(A) number of
				  juveniles receiving an initial screening assessment;
(B) number of the juveniles who refused the
				  initial screening assessment;
(C)
				  number of juveniles receiving the assessment; and
(D) number of juveniles and parents who
				  refused the assessment.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-84 - Initial Screening Assessment

Current through Vol. 41, No. 20, July 1, 2024
An initial screening assessment may be conducted with the
					 juvenile without parental consent provided the juvenile agrees in writing to
					 participate voluntarily to the initial screening assessment
.
The
					 Initial Screening Assessment Form (OJA-5) shall contain the juvenile's:
(1) risk for suicide;
(2) risk to physical
				  health/condition;
(3) risk for
				  substance abuse;
(4) home and
				  safety;
(5) school
				  status;
(6) current charges and
				  prior arrests;
(7) court status;
				  and
(8) service history.
Added at 17 Ok Reg
					 605, eff 12-16-99 through 7-14-00 (emergency); Added at 17 Ok Reg 3129, eff
					 7-27-00; Amended at 18 Ok Reg 2154, eff
					 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-85 - Assessments

Current through Vol. 41, No. 20, July 1, 2024
Any assessment conducted by the CIC shall be conducted
					 according to state statute and must adhere to the following criteria:
(1) Written consent from the parent, guardian
				  or other person legally responsible for the juvenile's care must be obtained
				  prior to beginning the assessment process.
(2) The parent, guardian or responsible adult
				  and juvenile may review the assessment instrument prior to consenting to the
				  assessment process.
(3) The parent,
				  guardian or responsible adult and the juvenile must be informed that the
				  assessment is voluntary and that refusal to participate shall not result in any
				  penalty.
(4) The parent, guardian
				  or responsible adult and the juvenile must sign a written acknowledgment that
				  they were given an opportunity to review the assessment instrument and that the
				  juvenile's participation is voluntary.
(5) CIC staff shall keep all information
				  gathered confidential according to state statutes.
(6) Staff who administer and interpret
				  assessments must be meet qualifications to use such instruments, as established
				  by the developers of the instruments.
(7) Staff shall conduct assessments pursuant
				  to a Problem Behavior Inventory, a Mental Status Checklist, or a Problem
				  Experiences Checklist and a Wide Range Achievement Test 3 or a Slosson Oral
				  Reading Test, or other assessment instrument authorized by rules promulgated by
				  the Office of Juvenile Affairs.
Added at 17 Ok Reg
					 605, eff 12-16-99 through 7-14-00 (emergency); Added at 17 Ok Reg 3129, eff
					 7-27-00; Amended at 18 Ok Reg 2154, eff
					 7-1-01
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-86 - Organization, administration, and finance

Current through Vol. 41, No. 20, July 1, 2024
(a) The CIC shall maintain written policies
				  and procedures.
(1)
Organization.
The CIC shall develop a clearly defined statement of
				  its purposes or function. The CIC program director or designee shall file the
				  statement with the Office of Juvenile Affairs, Office of Public
				  Integrity.
(2)
Administration
				  and responsibility of the municipality or county
.
(A) The municipality or county shall have
				  responsibility for:
(i) providing the
				  physical site and its use by the juveniles and staff;
(ii) the center's program and services;
(iii) reviewing and approving all
				  CIC policies and policy changes;
(iv) maintaining a record of CIC policy;
(v) maintaining documentation and
				  records to ensure compliance with applicable federal, state, and local law,
				  including health, fire and safety regulations, and documenting compliance with
				  Fire Marshal's report and the Health Department's Certification;
(vi) documenting board and/or council
				  meetings, where applicable, and keeping the documentation on file;
(vii) compiling and filing monthly
				  statistical reports with the Office of Juvenile Affairs; and
(viii) completing an annual report of the
				  CIC, including the information listed in
				  377:3-13-83,
				  and submitting the report to OJA, Office of Public
				  Integrity.
(B) The
				  contract shall be submitted to the OJA Office of Public
				  Integrity.
(3)
Finances.
The CIC shall maintain complete financial records of
				  income and disbursements.
(A) All financial
				  records pertaining to the CIC shall be audited annually by a certified public
				  accountant who has a valid, current permit to practice in the State of Oklahoma
				  or state or tribal auditor, in accordance with the governmental funding
				  source.
(B) A copy of the auditor's
				  statements shall be submitted to the Office of Juvenile Affairs
				  annually.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-87 - Policy and Procedure Manual

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  The CIC shall have an operations manual which specifically describes its
				  purpose, program, and the services offered. The manual must be reviewed
				  annually and updated if necessary. The manual must be made available to all
				  staff and authorized regulatory authorities. The manual includes, but is not
				  limited to the CIC's:
(1) intake
				  procedures;
(2) initial screening
				  assessment;
(3)
				  assessments;
(4) juvenile
				  disciplinary procedures/crisis intervention;
(5) security and control;
(6) discharge procedures;
(7) personnel practices;
(8) juvenile rights;
(9) juvenile grievance procedures;
(10) confidentiality consistent with state
				  law;
(11) compliance with child
				  abuse or neglect reporting requirements as provided in 10A O.S. §
				  1-2-101;
(12) reporting critical
				  incidents requirements;
(13)
				  information gathering and reporting procedures;
(14) clothing and personal hygiene
				  provisions;
(15) food distribution
				  and documentation requirements;
(16) general emergency procedures, including
				  first aid and emergency medical services;
(17) fire and disaster plans
(18) transportation arrangements;
				  and
(19) suicide prevention
				  procedures.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-88 - Personnel

Current through Vol. 41, No. 20, July 1, 2024
(a)
Community
				  Intervention Center (CIC) program director.
(1)
Qualifications.
The
				  qualifications (including education and experience), authority, and
				  responsibilities of the program director shall be specified in writing by the
				  CIC's governing body, and include:
(A) a
				  bachelor's degree; and
(B) one year
				  of experience working with juveniles or working in the juvenile justice
				  system.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-89 - Juvenile records

Current through Vol. 41, No. 20, July 1, 2024
A record shall be developed for every juvenile placed in
					 the CIC. The record must contain:
(1)
				  demographic information;
(2)
				  referral source information (Uniform Crime Report, traffic citation, verbal or
				  written court order, or police booking form, etc);
(3) time of admission/time of departure for
				  the juvenile and the police officer;
(4) determination if juvenile is in need of
				  immediate medical attention;
(5)
				  documentation of attempt(s) to contact parent/guardian with time attempts were
				  made;
(6) if an initial screening
				  assessment is conducted, the completed OJA-3;
(7) if an assessment is conducted, the:
(A) documentation of prior review of
				  assessment by parent & juvenile;
(B) documentation that the parent and
				  juvenile have been advised that the assessment is voluntary; and
(C) written consent of the juvenile and
				  parent.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-90 - Security and control

Current through Vol. 41, No. 20, July 1, 2024
(a)
Rules
				  of conduct.
The rules of conduct shall either be given to each juvenile
				  or posted in a conspicuous and accessible area.
(1) Staff members shall explain the rules of
				  conduct to each juvenile admitted to the facility.
(2) When a literacy or language problem
				  prevents a juvenile from reading the rules, a staff member or translator shall
				  assist the juvenile in reading the rules of conduct.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 7 - REQUIREMENTS FOR COMMUNITY INTERVENTION CENTERS (CIC) › Section 377:3-13-91 - Physical facility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Space
				  requirements.
(1) Each juvenile shall
				  have a minimum of 35 square feet of floor space.
(2) The room designated for room confinement
				  must provide a minimum of 40 square feet of floor space.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-110 - Purpose [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-110 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-111 - Legal base [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-111 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-112 - Placement process [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-112 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-113 - Delinquent and youthful offender classification [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-113 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-114 - Offense history classification [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-114 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-115 - Placement risk assessment [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-115 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-116 - Placement needs assessment [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-116 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 9 - PLACEMENT › Section 377:3-13-117 - Placement of juveniles adjudicated In Need of Supervision (INS) [EXPIRED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3202, eff 7-18-00 through 7-14-01
					 (emergency)1
1This emergency action expired
					 without being superseded by a permanent action. Upon expiration of an emergency
					 action enacting a new section, the section is no longer effective. Therefore,
					 on 7-15-01 (after the 7-14-01 expiration of the emergency action), section
					 377:3-13-117 was no longer effective. For official text of the emergency rule
					 that was effective from 7-18-00 through 7-14-01, see 17 Ok Reg
					 3202.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-120 - Legal basis

Current through Vol. 41, No. 20, July 1, 2024
The statutory authorization for the Office of Juvenile
					 Affairs to certify Secure Juvenile Facilities is found in 10A O.S., § 2-7-611.
					 As of November 1, 2009, the Office of Juvenile Affairs shall certify all secure
					 juvenile facilities.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-121 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this part shall
					 have the following meaning, unless the context indicates otherwise:
"Assessment"
means an examination, more
					 comprehensive than a screening, performed on each newly admitted juvenile soon
					 after arrival to the secure facility. It usually includes a review of the
					 medical screening, behavior observations, an inquiry into mental health
					 history, and an assessment of suicide potential.
"Juvenile"
for the purposes of this part means
					 a person adjudicated by a court of competent jurisdiction and eligible for
					 placement in a secure juvenile facility.
"Secure juvenile facility"
is defined in 10A
					 O.S., § 2-1-103 (31).
"Screening"
means the administration of a tool
					 to identify persons in need of more in-depth evaluation or treatment. A
					 screening instrument (using standard forms and following standard procedures)
					 is used to identify immediate risks-suicide, health, mental health and
					 substance abuse-upon arrival of a newly admitted juvenile to a facility. At a
					 minimum, a screening includes an interview, questions, or testing of a juvenile
					 and review of available records, in accordance with a screening instrument and
					 relevant policies.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-122 - Requirements for secure juvenile facilities

Current through Vol. 41, No. 20, July 1, 2024
To be certified, a secure juvenile facility shall be
					 required to meet standards for certification promulgated by the Board of
					 Juvenile Affairs. Each secure facility shall be operated by, or under contract
					 with, a governmental entity and shall maintain ongoing accreditation approved
					 by the Office of Juvenile Affairs. In addition, each facility shall comply with
					 the licensing standards of the Oklahoma Health Department and Oklahoma State
					 Fire Marshal's Office, as well as all local, state, and federal codes and
					 guidelines for the operation of a secure juvenile facility. Each facility shall
					 ensure juveniles are afforded educational programs as mandated by law and the
					 Oklahoma State Board of Education.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-123 - Provisional certification

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Secure facilities certified by the Department of Human Services as residential
				  childcare facilities prior to November 1, 2009, shall receive provisional
				  certification to operate as a secure juvenile facility for 180 days. Prior to
				  the conclusion of the 180 days, the Office of Juvenile Affairs shall evaluate
				  of the facility to ensure that the facility meets the certification standards
				  promulgated by the Board of Juvenile Affairs for secure juvenile
				  facilities.
(b) The Office of
				  Juvenile Affairs shall initially evaluate any newly established secure juvenile
				  facility to ensure compliance with standards relating to staffing and the
				  physical plant. A determination that the facility meets the standards shall
				  result in the issuance of a provisional certification for 180 days and
				  authorization for the placement of juveniles into the facility. Prior to the
				  conclusion of the 180 days, the Office of Juvenile Affairs shall evaluate the
				  facility to ensure that it meets all certification standards promulgated by the
				  Board of Juvenile Affairs for secure juvenile facilities.
(c)
Denial or revocation of
				  certification.
When the operator of a secure juvenile facility is unable
				  or unwilling to comply with standards promulgated by the Office of Juvenile
				  Affairs' Board or has failed to adequately protect the health, safety and
				  welfare of the juveniles in its facility, OJA may deny or revoke the facility's
				  certification. OJA shall furnish thirty (30) calendar days written notice of
				  the decision to deny or revoke certification and the grounds for such action.
				  The facility operator shall have thirty (30) calendar days from receipt of the
				  OJA notice of denial or revocation to protest the action in writing to the OJA
				  Executive Director. An administrative hearing shall be convened where the
				  facility operator will be given the opportunity to present testimony and
				  witnesses. If the result of the hearing is to uphold the OJA action of denial
				  or revocation, the facility operator may appeal to the district court pursuant
				  to 12 O.S. §
										951.
				  In the event there is not an appeal, the secure juvenile facility shall cease
				  operation on the effective date of the denial or revocation action.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-124 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The Office of Juvenile Affairs designates its Office of
					 Public Integrity (OPI) as responsible for the certification of secure juvenile
					 facilities. Each secure juvenile facility shall undergo annual certification
					 prior to the start of each fiscal year (July 1). As part of certification, the
					 Office of Public Integrity shall perform a review of the facility's fiscal
					 management process. The Office of Public Integrity shall conduct ongoing
					 unannounced visits as necessary and conduct appropriate investigations as
					 directed by the Office of Juvenile Affairs' Executive Director or
					 designee.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-124.1 - Executive administration

Current through Vol. 41, No. 20, July 1, 2024
(a)
Administration.
The administration of a secure juvenile facility
				  shall:
(1) have responsibility for the
				  program and services of the facility;
(2) review and approve all policies and
				  policy changes;
(3) maintain a
				  record of policy approvals in an organized form developed by the
				  facility;
(4) obtain the required
				  license for operation and continued compliance with Requirements for
				  Certification of Secure Juvenile Facilities, as found in Part 11 of this
				  Subchapter;
(5) assure proper
				  operation of the facility; and
(6)
				  have responsibility for the physical facility and its use by the juveniles and
				  staff.
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-125 - Fiscal management

Current through Vol. 41, No. 20, July 1, 2024
Secure juvenile facilities shall adhere to the OJA
					 Financial Services Division's rules, policies, and procedures. Each facility
					 shall have policies and procedures that address:
(1) fiscal planning;
(2) budgeting;
(3) accounting procedures;
(4) inventory procedures; and
(5) a system of regular reviews.
Added at 27 Ok Reg
					 638, eff 1-8-10 (emergency); Added at 27 Ok Reg 2182, eff
					 7-15-10
Oklahoma Administrative Code › Title 377 - Office of Juvenile Affairs › Chapter 3 - Administrative Services › Subchapter 13 - Office of Public Integrity › Part 11 - REQUIREMENTS FOR SECURE JUVENILE DETENTION CENTERS › Section 377:3-13-126 - Policies and procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Each facility shall have internal policies and staff procedures which support
				  the orderly and secure functioning of the secure facility through a combination
				  of:
(1) supervision;
(2) inspection;
(3) accountability; and
(4) clearly defined procedures for use of
				  security in a manner which promotes safe and orderly operations.