Ohio Administrative Code › Title 3349 - Northeast Ohio Medical University › Chapter 3349-11 - Expenses Incurred for Purcahse, Management, Selling of University Property and Travel › Section 3349-11-50 - Purchasing and selling university property

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To establish a rule through which the
				university can purchase and sell property necessary to conduct its operations.
				The university procurement activities must be conducted in an efficient and
				cost-effective manner that supports the mission of the university while
				maintaining compliance with applicable state and federal laws and
				regulations.
(B)
								Scope
This rule applies to all purchases and
				sales of university property, other than construction projects, capital assets,
				and certain grants for purchases that qualify as capital assets, please refer
				to rule
				3349-11-49
				of the Administrative Code. The procurement on federal grants depends upon the
				guidelines of the specific grant. In circumstances where the limitations of the
				grant guidelines are more restrictive than university rule, the grant rules
				will apply. In the absence of grant procurement guidelines, university rule
				will apply.
(C)
								 Definitions
(1)
									 Aggregate cost refers to the collective and final
			 price of the procurement activity. As an example, if a service was procured for
			 three years with an annual cost, the aggregate cost would be the summation of
			 the three annual costs. If a good was procured in bulk, the aggregate cost
			 would be the cost summation of each individual good.
(2)
									Competitive
			 bidding refers to the procurement method used when each seller may have a
			 similar product or service and a standardized evaluation method is used to
			 determine the awarding of the contract, as outlined in the request for proposal
			 (RFP).
(3)
									Good (end product) refers to physical items, software,
			 digital solutions/systems, or any other type of non-service product procured by
			 the university from a seller.
(4)
									Competitive
			 quotes refer to soliciting and obtaining quotes for the same good or service
			 from multiple vendors or suppliers, either directly from the seller or through
			 their public website.
(5)
									Inter-university council purchasing group (IUC-PG)
			 refers to a purchasing consortium comprised of the purchasing officers of the
			 state of Ohio institutions of higher education.
(6)
									Purchaser refers
			 to a university employee with procurement authority for their division or
			 department.
(7)
									Request for proposal (RFP) refers to a formalized
			 document that solicits proposals from qualified sellers with the intent to
			 procure a specific good, service, or other type of asset for the
			 university.
(8)
									Sealed bid refers to the procurement method used when
			 there are specifications with a defined quantity for a fixed price, where the
			 lowest and/or most responsive bidder is awarded the contract.
(9)
									Seller refers to
			 a vendor or supplier that sells a goods or services.
(10)
									Service refers
			 to a procured activity that directly engages the time and effort of a
			 contractor or vendor whose primary purpose is to perform an identifiable task
			 rather than to furnish an end item of supply.
(11)
									Sole source
			 purchase refers to the purchase of a good or service in which the needed
			 product is only available from a single vendor, only that vendor can provide
			 the product in the timeframe required or the competition is deemed inadequate,
			 after solicitation attempts.
(12)
									University
			 procurement refers to the methods of obtaining a lower fixed cost either
			 through IUC, group purchasing or organizations or university contracts.
			 Purchasing of a good or service for the university.