Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-32 - School Child Program › Section 3301-32-10 - Policies and procedures, recordkeeping, and administration

Current through all regulations passed and filed through July 1, 2024
(A)
								The program shall develop and maintain written program
			 policies and procedures that are consistent with the policies and procedures of
			 the school district board of education. Such written policies and procedures
			 shall include, but not necessarily be limited to, the following:
(1)
									Program
			 curriculum as required in rule
			 3301-32-05
			 of the Administrative Code;
(2)
									Ages of children
			 served;
(3)
									Hours and days of operation;
(4)
									Admission and
			 registration;
(5)
									Fees and payment, if applicable;
(6)
									Enrollment of
			 children with disabilities, including consultation with special education staff
			 to make any needed program modifications;
(7)
									Maintenance of
			 staff/child ratios and supervision plans. Written supervision plans may include
			 the following options:
(a)
										Children may run errands or use the restroom without
			 direct adult supervision in the area designated for the program's use by the
			 site plan if the children are within hearing of a staff member, a staff member
			 knows the whereabouts of the children at all times, and a staff member checks
			 on the children every five minutes; and/or
(b)
										Children in
			 kindergarten grade and higher in groups of two or more may be without direct
			 adult supervision in the area designated for the program's use by the site plan
			 if the children are within sight or hearing of a staff member in adjoining or
			 adjacent space, a staff member knows the whereabouts of the children at all
			 times, and a staff member checks on the children every five minutes and
			 documents the observation; and/or
(c)
										When a group of
			 children are outdoors, a staff member shall be able to summon another adult
			 without leaving the group alone or unsupervised. A school child in fourth grade
			 or older may leave the group to summon an adult.
(8)
									Discipline as
			 required in rule
			 3301-32-09 of the
			 Administrative Code and exclusion of children for disciplinary reasons, if
			 applicable;
(9)
									Staff/parent communication and parent involvement,
			 including information for parents about the program and its services,
			 discussing their children's needs and progress, and procedures for addressing
			 parent complaints;
(10)
									Procedures for preparing, handling, and serving food,
			 and washing food, utensils, and equipment for meals and snacks, including
			 requirements for meals, if served, as required in rule
			 3301-32-07 of the
			 Administrative Code;
(11)
									Provision of a meal and/or snack to children who come
			 to the program without a meal and/or snack to ensure that all children are
			 provided with a meal and/ or snack.
(12)
									Handling and/or
			 exclusion of ill children and reporting communicable diseases, which includes,
			 but is not limited to, the following:
(a)
										Training of staff
			 members on signs and symptoms, handwashing, and disinfecting equipment and
			 materials;
(b)
										Isolating and excluding an ill child;
(c)
										Caring for a
			 mildly ill child.
(13)
									Nonprescription
			 and prescription medication shall be administered in accordance with program
			 policies and procedures and only with written permission of a parent. Only
			 employees who are health professionals or who have completed drug
			 administration training may administer medication pursuant to section
			 3313.713
			 of the Revised Code;
(a)
										All prescription medicine must be current within the
			 last twelve months, kept in its original container, and have a legible label
			 containing the child's name and written instructions for use from a licensed
			 physician, nurse practitioner, or dentist. Medication shall be stored in a
			 designated locked storage place, except that drugs that require refrigeration
			 may be kept in a refrigerator not accessible to children. An inhaler or
			 nonprescription medication may be available to a school child with a special
			 health condition with parental permission in accordance with the program's
			 policy.
(b)
										Except in cases of emergency, parents shall give the
			 first dose of any newly prescribed medication so that they may personally
			 observe the child's reaction.
(14)
									Emergency action
			 in case of fire, homeland security, severe weather, medical, dental, and other
			 emergencies. General emergencies include any threats to the safety of children
			 due to environmental conditions or threats of violence, natural disasters such
			 as fire, tornado, flood, and loss of power, heat, or water;
(a)
										All staff shall
			 have training and annual reviews of that emergency plan; and
(b)
										Children shall
			 have drill practice at least once per quarter during the school year and at
			 least once during a summer program to demonstrate appropriate procedures and
			 appropriate behavior in accordance with the program's written policy and
			 procedures during an emergency regarding the rooms where the program is
			 provided.
(15)
									Recording and reporting of accidents;
(16)
									Release of
			 children to authorized individuals and continuity of care;
(a)
										A school child
			 program shall provide a written plan for communication between the program and
			 the kindergarten through grade twelve system and identify public and nonprofit
			 entities with whom they may cooperate for programming.
(b)
										With mutual
			 agreement of the parent(s) or guardian and the school child program, school
			 children may be permitted to leave the school child program for specific
			 activities.
(17)
									Recording and reporting of absences, no shows, and
			 missing persons;
(18)
									Transportation arrangements to and from the
			 program;
(19)
									Transportation for field trips and obtaining parent
			 permission including provision for children who may not attend the field
			 trip;
(20)
									Child data privacy provisions;
(21)
									Reporting child
			 abuse or suspicions of child abuse or neglect as required by section
			 2151.421
			 of the Revised Code to the local children's protective service agency. The
			 school child program shall neither abuse nor neglect children, but shall
			 protect children from abuse or neglect while in the program's
			 care;
(22)
									Parent participation regarding program design and
			 evaluation, including how input will be considered by program
			 administrators;
(23)
									Use of volunteers; and
(24)
									Nondiscrimination in providing services to children and
			 their families on the basis of race, religion, cultural heritage, political
			 beliefs, disability, or marital status.