reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-07 - Organization of instruction

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. In order to fulfill its
			 mission and strategic goals, Youngstown state university (university)
			 establishes and recognizes the primary academic structure of departments,
			 schools, and colleges. The faculty affiliated with an academic department and
			 associated with a school or college delivers instruction at Youngstown state
			 university. The university may establish secondary academic constructs such as
			 institutes, programs, or centers in order to facilitate the mission of the
			 university, its departments, schools and colleges.
(B) Procedures. The university's organization
			 of instruction may be established, altered, or abolished by the president upon
			 the recommendation of the provost/vice president for academic affairs and
			 approval of the board of trustees. The establishment of partnerships, centers,
			 and related arrangements between the university and public and private entities
			 is addressed pursuant to rule
			 3356-10-22 of the Administrative
			 Code (see university policy 3356-10-22, "Partnerships, centers, and related
			 arrangements").
(C) The
			 university's organization of instruction can be viewed on the office of
			 academic affairs website.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-08 - Sabbatical leave for department chairpersons

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Academic chairpersons
			 may be granted sabbatical leaves to pursue substantial scholarly or
			 professional development activities which benefit both the chairperson and
			 Youngstown state university (
			 university ).
(B) Parameters.
(1) Up to 
									one sabbatical is
			 provided each year for academic chairpersons.
(2) A chairperson who has served as a
			 full-time faculty member and/or chairperson for the past seven years without a
			 sabbatical is eligible for a sabbatical after having served at least two years
			 as a chairperson.
(3) The
			 sabbatical can be awarded for a period of up to twelve months. Sabbatical leave
			 recipients will receive ninety per cent of their monthly salary for the period
			 of their leave.
(4) Fringe
			 benefits, including retirement provisions, will continue during the sabbatical
			 period.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-09 - Voluntary services adjunct faculty

Current through all regulations passed and filed through July 1, 2024
(A)Policy statement.
			 Youngstown state university (YSU) encourages the affiliation of non-university
			 individuals engaged in appropriate professional activity as voluntary services
			 adjunct faculty.
(B)Definition. "Voluntary services adjunct faculty" are
			 professionals employed by cooperating organizations or agencies who provide
			 onsite assistance for the various university programs that require students to
			 gain experience in clinical research or field settings.
(C)Parameters.
(1)Designation as
			 voluntary services adjunct faculty includes no regular teaching assignments in
			 the university nor compensation by the university.
(2)
									Prospective
			 voluntary services adjunct faculty must have adequate experience,
			 qualifications, and training for the task(s) they will be
			 performing.
(3)
									Prospective voluntary services adjunct faculty must
			 successfully complete all applicable background checks.
(4)The chair of the
			 department in which the appointment is requested, or designee, in cooperation
			 with the dean of the college, are responsible for the review of credentials and
			 the nomination of voluntary services adjunct faculty to the provost. Offers of
			 appointment as voluntary services adjunct faculty are the responsibility of the
			 provost/vice-president for academic affairs. While appointment is normally for
			 a term of one year, the provost/vice president for academic affairs may extend
			 an appointment to three years when appropriate justification is
			 provided.
(5)
									Suitable recognition may be given to voluntary services
			 adjunct faculty and the agency in which they are employed.
(6)
									Voluntary
			 services adjunct faculty will have access to university facilities and, at the
			 request of the appropriate chair and/or dean, be provided with a YSU ID card,
			 parking pass, and YSU e-mail address. At the request of the appropriate
			 department chair and/or dean and approval from the executive director of
			 facilities, the voluntary services adjunct faculty will be provided with
			 building/office keys. Usual and customary charges for the use of university
			 facilities and services may apply; and if so, are the responsibility of
			 voluntary services adjunct faculty.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-10 - Academic senate

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Under authority
			 delegated to the academic senate of Youngstown state university by the board of
			 trustees, "In recognition of the essential role of the faculty in the
			 development of policies concerning the academic functions and activities of the
			 university, it is appropriate for the senate to have primary responsibility for
			 the development of new policies, or changes in existing policies, integral and
			 essential to the academic functions and activities of the university." (See
			 "Academic Senate Charter Preamble.")
Where required, or as appropriate, such policy recommendations
				shall be subject to review by the provost and, in its oversight capacity, by
				the board's academic excellence and student success committee, particularly
				as to statements of institutional mission, academic plans, university-wide
				standards of admission, retention, and graduation, and deletions or changes in
				academic programs and new programs leading to certificates or degrees.
Where required, or as appropriate, the academic
				excellence and student success committee will inform
				or make recommendations to the board.
(B) Purpose. The establishment of the
			 academic senate as an integral part of the governance structure of the
			 university recognizes the essential role and primary responsibility of the
			 faculty in the development of new policies, or changes in existing policies,
			 integral and essential to the academic functions and activities of the
			 university.
(C)
								Parameters. The academic senate establishes bylaws for
			 its own operation, which are consistent with its charter and the mission of the
			 university.
(D) Procedures.
(1) Operating procedures for the academic
			 senate are found in the charter of the academic senate and bylaws of the
			 academic senate.
(2) Amendments to
			 the charter of the academic senate, passed in accordance with
			 relevant article within the charter, are presented to
			 the president, or designee, and the board of trustees for action.
(3) Amendments to the bylaws of the academic
			 senate, which are approved by the academic senate, are forwarded to the provost
			 and presented at a regular meeting of the academic quality and student success
			 committee of the board of trustees.
(4) Copies of the charter of the academic
			 senate and the current bylaws are available in the offices of the academic
			 senate and the provost as well as on the academic senate website at
http://academicsenate.ysu.edu/
.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-12 - Teaching by staff

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 On occasion it is necessary and appropriate to have employees perform services
			 above and beyond their normal scope of duties and to pay employees for these
			 additional services.
(B)
								Definition. For purposes of this policy, a "staff
			 member" is defined as any full-time employee who is not a member of the faculty
			 bargaining unit.
(C)
								Parameters.
(1)
									Assignment of a staff member to teach shall be based
			 solely upon the academic needs of the university and the appropriateness of the
			 individual's academic credentials.
(2)
									Staff members may
			 not receive payment for any course taught during their paid work schedule.
			 Staff members may teach only during the lunch hour, approved leave time, or at
			 times other than their paid work schedule.
(3)
									Prior to the
			 assignment, the staff member's supervisor shall certify in writing that any
			 teaching assignment will not interfere with the staff member's regular
			 responsibilities.
(4)
									Non-exempt staff members that complete a forty-hour
			 workweek and engage in teaching activities in addition to, and outside of, the
			 primary duty of their position will be paid 1.5 times the established teaching
			 rate for part-time faculty instructors, as per Fair Labor Standards Act (FLSA)
			 requirements.
(5)
									A staff member may teach no more than one course per
			 term (normally considered to be equivalent to three teaching hours) without
			 approval of the provost/vice president for academic affairs.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-13 - Research, grants, and sponsored programs

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Believing that the
			 quality of education and public service is grounded in scholarship, the
			 university seeks to encourage and support research and scholarly and
			 professional activity that strengthen its educational and service
			 mission.
(B) Definitions.
(1) "Sponsored programs" are activities,
			 including research, teaching, training or service programs, substantially
			 funded by agencies external to the university and which require program
			 technical, administrative, and fiscal accountability.
(2) "Grants, contracts, and cooperative
			 agreements" are legal instruments governing the administration of sponsored
			 programs.
(3) "Research" is legally
			 defined as "" a systematic investigation, including research development,
			 testing, and evaluation designed to develop or contribute to generalizable
			 knowledge"" [
			 45 CFR
			 46.102(d) ]. It includes
			 internally and/or externally sponsored research, or unfunded research,
			 conducted by authorized faculty or staff.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-13.1 - Cost-sharing and overmatching on external grants and contracts

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Cost-sharing or matching is a frequent requirement on externally
			 sponsored grants and contracts. The Youngstown state university ("university")
			 match is permitted to meet the minimum requirements of the funding agency, and
			 overmatching is prohibited unless written justification is provided to document
			 that such overmatch benefits the university.
(B) Parameter. Requests for proposals ("RFP")
			 from external sponsors frequently require cost-sharing or matching funds from
			 the university as part of the budgetary grant request. The percentage of
			 matching funds, when required, is typically set by the agency and appears in
			 the grant application guidelines. However, on occasion, university principal
			 investigators or project directors cite additional matching funds
			 (overmatching) on grant submissions when additional matching funds are neither
			 required nor necessary. For audit purposes, tracking of additional matching
			 funds adds complexity to the agency and the university, and the university
			 cannot then use these additional funds elsewhere as match on other
			 projects.
(C) Procedures.
(1) As part of the formal grant submission
			 process at the university (see university policy 3356-10-13, "Research, grants,
			 and sponsored programs"), clearance of the submission of an external grant
			 application requires prior approval by department chairs, college deans,
			 and the director of research services, and the provost.
(2) A typical match on an application for
			 support submitted to an external agency would not include more than a fifty per
			 cent match from the university. In addition, such matching funds provided by
			 the institution would normally include equipment, supplies, or the cost of
			 personnel reassign time. This approach enables full recovery of indirect costs
			 from the funding agencies.
(3)
			 University faculty and staff who intend to submit a grant proposal to an
			 external funding agency must provide a written justification for including any
			 overmatch in the preliminary budget. Prior to external proposal submission, the
			 justification must be submitted and approved by the director of
			 research services and approved by the
			 provost.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-13.2 - Payment of indirect costs on external grants and contracts

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Externally sponsored grants and contracts typically pay for both
			 direct costs and indirect costs. All funding organizations must pay indirect
			 costs at the prevailing authorized rate for Youngstown state university
			 ("university") based on the federallynegotiated rate. In case of waiver or reduction,
			 indirect costs shall be included as part of institutional match on the grant
			 project.
(B) Parameter. Sponsored
			 programs and grant projects have budgets depicting the actual costs, including
			 both direct and indirect costs. Indirect costs, or facilities and
			 administrative ("F&A") costs, have been deemed as real and allowable in
			 federally sponsored programs and are paid at a federally negotiated rate with
			 the U.S. department of health and human services. In some cases, the allowable
			 percentage of indirect costs is reduced by the federal, state or local
			 agency.
(C) Procedures.
(1) As part of the formal grant submission
			 process at the university (see university policy 3356-10-13, "Research, grants,
			 and sponsored programs"), waiver or reduction of indirect costs on grant
			 proposals submitted to external sponsors requires prior approval by department
			 chairs, college deans, and the director of
			 research services, the 
									provost or the authorized institutional
			 official.
(2) The author of the
			 grant proposal is expected to develop a budget for the proposal that accounts
			 for the full payment of indirect costs, unless specifically disallowed by a
			 funding organization. Exceptions may be requested only when directed by the
			 solicitation. No general exemption of payment of indirect costs is provided to
			 for-profit companies.
(3)
			 University faculty and staff who intend to submit a grant proposal to an
			 external funding agency must provide a written justification for reduced
			 indirect costs. If indirect costs are waived or reduced, indirect costs shown
			 in the budget shall be included as part of the institutional match.
(4) Prior to proposal submission externally,
			 the written justification for waived or reduced indirect costs must be
			 submitted to and approved by the director of
			 research
			 services and approved by the provost or the authorized institutional
			 official. This process will be included in university grant submission
			 procedures.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-13.3 - Disposition of residual funds from external grants and contracts

Current through all regulations passed and filed through July 1, 2024
(A) Policy
			 statement. Residual funds from external grants and contracts will be deposited
			 in an account of the office of the dean(s) of the college(s) or head of
			 unit/division from which the original proposal emanated, provided that the
			 policies of the external agency permit such a disposition of unused
			 funds.
(B) Purpose. The intent of
			 this policy is to ensure that all research grant/contract and other sponsored
			 program funds received by Youngstown state university ("university") are
			 delegated to the general purpose for which the grant/contract was intended.
			 Furthermore, because the university has limited ability to reward faculty and
			 staff for seeking external funds, use of such residual funds to support
			 research or other scholarly and service activities intended by the external
			 agency and sought by faculty/staff will provide an additional discretionary
			 resource to the colleges and/or other units/divisions as an incentive to seek
			 additional external resources.
(C)
			 Definitions.
(1) "Agency" is any external
			 organization, whether governmental or private, that awards a grant/contract or
			 other sponsored program to the university. It does not include legislated funds
			 for which no competitive application was made by the university.
(2) "College(s) and/or other units/divisions"
			 include those academic colleges or other major departments/units (not in an
			 academic college and usually supervised at an executive director or higher
			 level) that prepared the original application for external funding to the
			 funding agency.
(3) "General
			 purpose for which the grant was intended" means that residual funds will be
			 used to support research/scholarship, instruction, and/or service with the most
			 general interpretation. It does not mean that the expenditure of funds will be
			 used only for the specific purpose originally cited as a deliverable in the
			 grant award.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-14 - Use of human subjects

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The university is committed to the protection of the rights, well-being, and
			 personal privacy of all human subjects in research in conformance with, but not
			 limited to, relevant federal and state regulations. All research projects
			 conducted under university auspices involving human subjects, samples or data
			 obtained from them, directly or indirectly, with or without consent must follow
			 university procedures and receive approval from the institutional review board
			 ("IRB"), regardless of funding or funding source.
(B)
								Purpose. To
			 promote research best practices that meet high ethical standards and adhere to
			 all applicable federal and state laws for research involving human
			 subjects.
(C)
								Scope. This policy applies to all faculty, staff, and
			 students involved in human subjects research at the university.
(D)
								Parameters.
(1)
									The director of
			 research services annually forms an IRB committee composed of both university
			 and non-university personnel.
(2)
									The IRB committee
			 provides oversight and monitors all research involving human subjects in
			 accordance with federal regulations (45 C.F.R. 46, 21 C.F.R. 50, and 21 C.F.R.
			 56) , "The Belmont Report" of the national commission for the protection of
			 human subjects of biomedical and behavioral research, the food and drug
			 administration human research ethical codes, and university policy to protect
			 the rights and welfare of human subjects while participating in
			 research.
(3)
									The IRB is charged with:
(a)
										Maintaining
			 review procedures for research projects and programs that utilize human
			 subjects.
(b)
										Reviewing all research involving human subjects. This
			 review process includes authority to approve, require modification, disapprove,
			 suspend or terminate activities that fall within its
			 jurisdiction.
(c)
										Conducting continuing review of approved and ongoing
			 research, including requiring progress reports, observing the informed consent
			 process, auditing study conduct and progress.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-19 - Supplementary pay for faculty teaching at distant off-campus sites

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. On occasion, it is necessary and
			 appropriate to have full-time faculty teach at instructional sites located
			 beyond a fifty-mile radius from the Youngstown campus and to offer
			 supplementary pay.
(B)
								Parameters.
(1)
									Only full-time faculty engaged in teaching regular
			 for-credit Youngstown state university courses at sites located beyond a
			 fifty-mile radius from the Youngstown campus are eligible for supplementary
			 pay.
(2)
									Faculty engaged in teaching regular for-credit
			 Youngstown state university courses at sites located beyond a fifty-mile radius
			 from the main campus may be reimbursed for travel expenses in accordance with
			 rule
			 3356-3-05
			 of the Administrative Code).
(3)
									Faculty teaching
			 off-campus classes are subject to all applicable provisions of the "Agreement
			 between Youngstown State University and the Youngstown State University Chapter
			 of the Ohio Education Association" ("Agreement").
(4)
									Should the
			 teaching of a class off-campus trigger an approved overload assignment the
			 faculty member shall receive overload compensation as provided in the
			 agreement.
(5)
									Supplemental pay shall be determined as follows:
(a)
										A teaching
			 assignment involving one travel day (one roundtrip) per week for a full
			 academic term will qualify for five hundred dollars;
(b)
										An assignment
			 involving two or more travel days per week for a full academic term will
			 qualify for one thousand dollars; and
(c)
										An assignment
			 involving more than two travel days per week per term will make the faculty
			 member eligible for an overnight stay to reduce the travel to two travel
			 days.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-22 - Partnerships, centers, and related arrangements

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement.
			 The president is authorized and encouraged to pursue, develop, and expand
			 partnerships, cooperative programs, contractual arrangements, and similar
			 relationships that support and promote the mission of the university; and to
			 establish, alter or abolish centers or institutes to advance those goals,
			 subject to approval by the board of trustees. In extraordinary and exceptional
			 cases when approval is urgently needed between scheduled board meetings, the
			 president may authorize the establishment of the partnership, program, or CI,
			 in which case this will be reported to the board of trustees at the next
			 meeting.
(B)
								Purpose. In striving to fulfill its teaching/learning,
			 research/scholarship, and community service goals, the university actively
			 becomes involved in the establishment of mutually beneficial partnerships or
			 similar arrangements with a broad range of public and private entities and may
			 establish centers or institutes (referred to as CI/CIs) to strengthen and
			 enrich the educational (teaching and learning), research (and scholarship), and
			 public service activities of faculty and students.
(C)
								External
			 funding.
(1)
									If
			 funding is received from external sources that requires the naming of a center
			 or institute, the board of trustees will be notified in reports on the
			 compilation of CIs and in reports on external funding.
(2)
									Funding from the
			 Youngstown state university foundation may support the establishment of a
			 center or institute named after a donor, or it may support initiatives or
			 programming that take place within a named center or institute. Supporting
			 funds which are independent of the naming of a center or institute will be
			 subject to the same policies governing the gift that established the center or
			 institute.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-23 - Textbook selection policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. Youngstown state
			 university ("university") is committed to providing affordable high quality
			 educational access for students. Affordable high quality educational access
			 includes minimizing the cost of textbooks and instructional materials while
			 correspondingly ensuring instructional quality and the academic freedom of
			 faculty to select textbooks and instructional materials.
(B) Purpose. To comply with section
			 3345.025
			 of the Revised Code,
								 the Higher Education Opportunity Act of 1965,
			 as amended, and House Bill 110 to assist students
			 in the timely procurement of materials, and to ensure instructional
			 quality.
(C) Parameters.
(1) Textbook and course materials selection.
(a) A faculty member may select the
			 textbook(s) and instructional materials to be used in his/her courses unless
			 the faculty member teaches a multi-section or sequential course; in which case,
			 the department faculty who are involved in teaching the course(s) shall provide
			 for textbook selection. In multiple sections of sequential courses that are
			 also prerequisites to advanced courses in the sequence, uniform texts will be
			 selected.
(b) Faculty members shall
			 provide written notification regarding textbook and course material selection
			 to the department chair no later than seven calendar days prior to the date
			 established on the university calendar of operations as the textbook order due
			 date. This date shall be on or before the first day of
			 class registration for the term.
(c) A faculty member's failure to provide
			 textbook information pursuant to this policy shall result in a default to the
			 same textbook (including
			 the same edition) and course materials previously utilized by the faculty
			 member in that course, if available; or if not available, equivalent textbook
			 and/or course material to be used for the upcoming academic term shall be
			 selected in consultation with the faculty member.
Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-10 - Policies on Admission, Retention, and Graduation standards › Section 3356-10-24 - Export control policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. It is the policy of the
			 university that all students, employees, and all other people retained or
			 working at or for the university comply with all U.S. laws and regulations
			 while performing work on behalf of the university. Although the university
			 strives to create an environment where teaching, learning, and research are
			 conducted openly and without restrictions, certain federal regulations may
			 require the university to obtain permission from the government before allowing
			 foreign persons to participate in or have access to research involving specific
			 technologies or data. Export control regulations have the potential to:
(1) Limit research opportunities of
			 university faculty, staff, and students;
(2) Affect publication rights;
			 and/or
(3) Prevent
			 collaboration
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-02 - Duties, powers and responsibility of the president

Current through all regulations passed and filed through July 1, 2024
The president shall be the chief executive officer
				and professional advisor to the board. The president
				interprets and implements the board's policies and regulations in their
				application to the various operations and personnel matters of the college. The
				board vests and delegates to the president the responsibility and authority
				necessary to provide professioinal leadership and administrative direction for
				all operations. The president may delegate authority to others but retains the
				final responsibility for the results of such delegation. The board delegates to
				and vests with the president the ability to employ, re-assign, promote, and
				terminate college personnel. The president may change varying personnel
				assignments to carry out responsibilities to the board for the overall
				leadership of the college.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-03 - Meetings and committees of the board of trustees

Current through all regulations passed and filed through July 1, 2024
(A) Types and conduct of meetings:
The board of trustees may convene for specific types of
				meetings, all in accordance with the Ohio Sunshine Law:
(1) Regular meetings will be convened by the
			 chairperson at a time and place established by the board of trustees during its
			 annual organizational session held during the regular January meetings each
			 year. During regular meetings, the board of trustees may consider action on
			 items duly presented before the board of trustees. During the regular meeting
			 in January, the board of trustees will elect its officers and consider action
			 of an organizational nature.
(2)
			 Special meetings may be convened by the chairperson or by a majority vote of
			 members of the board of trustees to consider action on specific items for which
			 the meeting was called. A notice of the meeting, including a list of items to
			 be considered, shall be conveyed to the members of the board of trustees at
			 least three working days in advance of the meeting.
(3) Special emergency meetings may be
			 convened by the chairperson or by a majority of the members of the board of
			 trustees to consider action on specific items for which the meeting was called.
			 Items to be considered must be of an emergency nature. A notice of the meeting,
			 including a list of items to be considered, shall be conveyed to the members of
			 the board of trustees as far in advance of the meeting as possible.
(4) Planning session outside regular or
			 special meetings of the board may be called by the chairperson of the board or
			 the president of the college. No formal business of the baord shall be
			 transacted during the planning sessions.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-04 - Employment of personnel

Current through all regulations passed and filed through July 1, 2024
The following rules of the college are
				established regarding employment of personnel:
(A)
								To be an equal
			 access/equal opportunity employer and to hire individuals upon the basis of
			 their qualifications suitability, and ability to do the job that is vacant.
			 Unless otherwise provided in writing, employment with the college is considered
			 at-will so that either party may terminate the relationship at any
			 time.
(B)
								To separate employment because of an employee's
			 resignation, termination, retirement, the expiration of an employment contract
			 or a reduction in the work force. Termination can be for any reason not
			 prohibited by law. In the absence of a specific written agreement, employees
			 are free to resign at any time and for any reason.
(C)
								To pay
			 compensation and benefits, which are nondiscriminatory and competitive with
			 rates and benefits being paid for similar jobs by other employers in the labor
			 market. However, all policy decisions regarding compensation and benefits must
			 take into consideration the college's overall economic condition and
			 competitive position. The college will pay employees on a regular basis and in
			 a manner so that the amount, method, and timing of such payments comply with
			 any applicable laws or regulations.
(D)
								To provide
			 vacation, sick, jury/court-related, workers' compensation leaves; other leaves
			 of absence and holidays in accordance with established
			 guidelines.
(E)
								To implement fair and effective personnel policies and
			 other conditions relating to the employment of personnel and to require all
			 employees to serve the college's best interest.
The president is authorized by the
				board of trustees to establish policies to implement these rules, to execute
				all employment contracts and appointments, to establish compensation and to
				make adjustments in the staffing as deemed necessary for carrying out the
				mission of the college.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-05 - Records retention and disposition

Current through all regulations passed and filed through July 1, 2024
In compliance with section
				149.33 of the Revised Code, central
				Ohio technical college establishes the following rule for retention and
				disposition of all records generated in the course of the college's
				operation:
(A)
								This records retention and disposition rule is to
			 ensure that necessary records and documents are adequately protected and
			 maintained in compliance with current local, state, and federal legal
			 requirements.
(B)
								The president of the college shall establish policy and
			 procedures to administer this rule.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-06 - Officers of the board and their duties

Current through all regulations passed and filed through July 1, 2024
(A) Qualifications and election:
(1) The officers of the board of trustees
			 shall be chairperson of the board, a vice chairperson, a secretary and a
			 treasurer and such other officers as the board of trustees shall deem
			 necessary.
(2) The trustees shall
			 elect a chairperson, vice chairperson, secretary and treasurer.
(3) The chairperson, vice chairperson,
			 secretary and treasurer  shall be elected for a period of one year by the
			 trustees at an organizational session during the regularly scheduled January
			 meeting of the board. The officers shall be elected by a majority vote of the
			 trustees. Each officer shall hold office for the period of one year or until
			 his or her successor shall be duly elected or qualified. The chairperson and
			 vice chairperson may serve additional one-year terms not to exceed a
			  of four consecutive
			 terms.
(4) Other officers so
			 elected need not be a member of the board and the treasurer cannot be a member
			 of the board of trustees. Such officers shall serve at its pleasure.
(5) The board of trustees shall have the
			 power to fill board officer vacancies and to appoint such officers
			 and agents as the board may deem necessary for the transaction of business of
			 the board.
(6) In the absence of
			 the chairperson or the vice chairperson, the board shall elect a chairperson
			 pro tempore from the attending members of the board of trustees. In the absence
			 of the secretary, any person appointed by the chairperson shall perform the
			 duties of the secretary of the meeting and shall keep the minutes
			 thereof.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-1 - Duties and Responsibilities › Section 3357:3-1-07 - Amendment of rules

Current through all regulations passed and filed through July 1, 2024
Alterations, amendments or repeals of
				rules may be made by the board of trustees by a majority vote of the whole
				board of trustees at any regular or special meeting properly and legally
				called, provided notice of such alterations, amendments or repeal has been
				given to each trustee in writing at least three days prior to said
				meeting
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-2 - Graduation Requirements › Section 3357:3-2-01 - Academic degrees and certificates

Current through all regulations passed and filed through July 1, 2024
The following rules of the college are established regarding
				the establishment, operation, alteration, and elimination of all college
				programs of study:
(A) To award
			 degrees and certificates for appropriate programs of study;
(B) To develop and implement standards and
			 procedures for the effective operation of programs of study;
(C) To establish, alter, or
			 
								discontinue divisions or departments through which
			 degree and certificate programs are administered; and
(D) To create, modify, or
			 
								discontinue programs of study based upon the needs of
			 students and employers in the college's service area and upon the optimal use
			 of college resources.
The board of trustees shall approve all program additions,
				modifications, and deletions. No program of study shall be enacted without
				explicit approval from the board of trustees.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-2 - Graduation Requirements › Section 3357:3-2-02 - Graduation

Current through all regulations passed and filed through July 1, 2024
The following rules are established regarding the graduation of
				students from the college:
(A) To
			 ensure that each student graduated from the college has completed all
			 requirements for a certificate or degree offered by the college;
(B) To award degrees and certificates upon
			 the recommendation of the faculty, transmitted to the board through the
			 president;
(C) To prescribe the
			 format and appearance of the diplomas issued to those receiving certificates
			 and degrees from the college; and
(D) To provide public graduation ceremonies
			 at appropriate times throughout the academic year.
The president is authorized by the board of trustees to
				establish policies to implement these rules, to certify persons who have
				completed a prescribed 
									program of study as having been graduated, and to
				provide for public recognition of that graduation.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-2 - Graduation Requirements › Section 3357:3-2-03 - Student grades

Current through all regulations passed and filed through July 1, 2024
The following rules of the college are
				established regarding the assignment, reporting, and posting of
				grades:
(A)
								To set the faculty grade reporting guidelines,
			 including those related to deadlines and processes;
(B)
								To establish
			 processes by which grades are changed and by which grades become a permanent
			 part of a student's record; and
(C)
								To maintain a
			 grading system, including the calculation of grade point averages, that
			 reflects a student's level of academic achievement and that determines adequate
			 student progress and the awarding of student honors.
The president is authorized by the
				board of trustees to establish policies to implement these rules in order to
				ensure the accurate and timely reporting and posting of grades that reflect
				student academic achievement and progress.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-2 - Graduation Requirements › Section 3357:3-2-04 - Textbook adoption

Current through all regulations passed and filed through July 1, 2024
The following rules of the college are established regarding
				the adoption of textbooks:
(A)
			 Academic deans will oversee the adoption of textbooks and course materials.
			 Faculty will be responsible for identifying textbooks and course materials that
			 meet the standards for instruction at an affordable or no cost to students.
			 Consistent with requirements in the Federal Higher Education Opportunity Act of
			 2008 the college shall, to the maximum extent practicable, disclose required
			 and recommended textbooks no later than the time at which students can first
			 begin to register for a course.
(B)
			 In accordance with section
			 733.20 of House Bill 110, if
			 textbooks and or course materials are not selected by the first day of class
			 registration, then the faculty member is deemed to have selected identical
			 materials (i.e. same title and edition) from the prior semester offering of the
			 course.
The president is authorized by the
				board of trustees to establish policies to implement administrative rules in
				order to ensure compliance with the Higher Education Opportunity Act of 2008
				and HB 110 Section 733.20.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-3 - College Rules › Section 3357:3-3-01 - Annual budget

Current through all regulations passed and filed through July 1, 2024
Student organizations must be affiliated with the college and
				authorized by the office of student life for recognition on campus.
(A) The annual operating budget shall consist
			 of a detailed statement of estimated revenue, expenses, and surplus of the
			 operating funds of the college for each year beginning July first and ending
			 June thirtieth. This statement shall be supported by such explanatory comments
			 and supplemental data as would clearly define the college's financial
			 condition.
(B) The developed
			 proposed annual operating budget shall be presented to the board at a regular
			 or special meeting for its consideration and approval before June thirtieth of
			 the preceding fiscal year. Included in the annual
			 operating budget will be a capital budget to detail how income and expenses
			 will be acquired and utilized to support the physical development plan of the
			 college. The capital budget should take into consideration a review of
			 facilities and capital equipment needs. If the board of trustees does not
			 approve an operational budget for a fiscal year, it shall adopt an interim
			 operational budget in order for funds to be expended for the operation of the
			 college.
(C) The president is
			 charged with operating the college within the budget approved by the board. The
			 budget, once approved, may be revised by the board, if necessary and
			 appropriate, upon recommendation of the president or designee.
(D) Expenditures of approved budget funds
			 shall support and advance the college's mission, and shall be made in
			 accordance with college policy and college procedures.
(E) It is the
			 responsibility of each vice president, dean, director or unit budget manager to
			 ensure, for all accounts for which they are responsible, that expenditures
			 remain in line with authorized budgets during the fiscal year.
(F) Exceptions to exceed the authorized
			 budget for individual departments may be granted by the vice president of
			 business and finance.
(G) The board
			 of trustees may accept funds from another state or other agency or organization
			 that are restricted for specific purposes.
(H) The board of trustees shall have the
			 authority to designate funds for specific purposes not provided for in the
			 college's annual operating budget.
The president or designee is authorized by the board of
				trustees to establish policies to implement these policies.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-3 - College Rules › Section 3357:3-3-02 - Depository bank account

Current through all regulations passed and filed through July 1, 2024
The following policies of the college are established:
The college may upon recommendation of
				the vice president of business and finance or designee, establish such bank
				depositories as are necessary for the efficient operation of the college.
The president or designee is authorized by the board of
				trustees to establish policies to implement these policies
				.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-3 - College Rules › Section 3357:3-3-03 - Campus safety

Current through all regulations passed and filed through July 1, 2024
The following policies of the college are established:
(A) Purpose. A secure and safe environment on
			 the college's campuses and sites is a shared responsibility between the
			 college's safety department and all employees. Within available resources, the
			 college will provide programs, systems and processes that help employees,
			 students and visitors create and maintain a safe and secure environment while
			 balancing the need to provide quality, convenient and affordable higher
			 education in a public setting.
(B)
			 Employees are responsible for understanding safety-related policies, procedures
			 and practices, and for reporting unsafe situations to the college's safety
			 department.
(C) Employees who fail
			 to follow established safety procedures and practices or who conduct themselves
			 in an unsafe manner or create unsafe circumstances will be subject to
			 disciplinary action up to and including termination.
(D) The college shall abide by all
			 applicable federal, state and local laws in
			 administering its safety programs.
The president or designee is authorized by the board of
				trustees to establish policies to implement these policies.
Ohio Administrative Code › Title 3357:3 - Central Ohio Technical College › Chapter 3357:3-3 - College Rules › Section 3357:3-3-04 - College's board designated account

Current through all regulations passed and filed through July 1, 2024
The following rules of the college are
				established:
(A)
								The board of trustees may create a funding source to be
			 separate from other operating and capital funds of the college. The source of
			 income shall not include funds appropriated to the college by the state of Ohio
			 or any form of student fees.
(B)
								The purpose of
			 the college's board designated account is to enhance the mission of the college
			 and will include expenditures for, but not limited to, student support,
			 faculty/staff development, and community relations.
(C)
								Expenditures may
			 be made from the college's board designated account to promote or enhance the
			 image of the college, the college educational programs, college operations, to
			 make appropriate non-political contributions, and to provide for entertainment,
			 travel, gifts, employee rewards, and other appropriate expenditures not
			 provided for in the operating budget. However, these funds cannot be used for
			 the direct personal gain of any trustee or employee of the
			 college.
(D)
								During the annual operating budget development, the
			 funds to be available for the board designated account will be established and
			 approved by the board of trustees.
The president or designee is authorized
				by the board of trustees to establish policies to implement these
				rules.