Ohio Administrative Code › Title 111:1 - Corporate Filing › Chapter 111:1-3 - UCC Filing › Section 111:1-3-40 - Search methodology

Current through all regulations passed and filed through July 1, 2024
(A)Search results are
			 produced by the application of search logic to the name presented to the filing
			 office. Human judgment does not play a role in determining the results of the
			 search.
(B)
								Standard search logic.
The following rules describe the filing
				office's standard search logic and apply to all searches except for those where
				the search request specifies that a non-standard search logic be
				used:
(1)
									There is no limit to the number of matches that may be
			 returned in response to the search criteria.
(2)
									No distinction is
			 made between upper and lower case letters.
(3)
									The following
			 rules apply only to organization names:
(a)
										The character
			 "&" (the ampersand) is deleted and replaced with the characters "and" each
			 place it appears in the name.
(b)
										Punctuation marks
			 and accents are disregarded. For the purposes of this rule, punctuation and
			 accents include all characters other than the numerals 0 through 9 and the
			 letters A through Z (in upper and lower case) of the English
			 alphabet.
(c)
										The following words and abbreviations at the end of an
			 organization name that indicate the existence or nature of the organization are
			 "disregarded" to the extent practicable as determined by the filing office's
			 programming of its UCC information management system:
Association
Assn
Associates
Assc
Assoc
Bank
National bank
Business trust
Charter
Chartered
Company
Co
Corporation
Corp
Credit
Union
CU
Federal savings bank
FSB
General partnership
GP
Incorporated
Inc
Limited
Ltd
Ltee
Limited liability company
LC
LLC
Limited liability
				partnership
LLP
Limited partnership
LP
National association
NA
Partnership
Professional association
Prof Assn
PA
Professional corporation
Prof corp
PC
Professional limited
				liability
Company
Professional limited liability
				co
PLLC
Real estate investment
				trust
REIT
Registered limited
				liability
Partnership
RLLP
Savings association
SA
Sole proprietorship
SP
SPA
Trust
Trustee
As trustee
The search logic will disregard all
				words, phrases or abbreviations from the preceding list beginning at the end of
				the name and working back until an unlisted word, phrase or abbreviation
				appears.
(d)
										The word "the" at the beginning of an organization
			 debtor name is disregarded.
(e)
										All spaces are
			 disregarded.
(4)
									The following search rules apply to individual debtor
			 names:
(a)
										Surname: The individual debtor surname on a filed record
			 must exactly match the surname of the search request. The search logic does not
			 provide equivalencies for the surname field, nor does the search logic
			 disregard [spacing,] [punctuation,] titles, suffixes or ending noise words of
			 any type if entered in the surname field.
(b)
										First personal
			 name. The following equivalencies apply:
(i)
											A first personal
			 name is the logical equivalent of the first initial of the
			 name.
(ii)
											An initial (a single letter) is the logical equivalent
			 of all first personal names that begin with that letter.
(iii)
											No first
			 personal name or initial is the logical equivalent of all first personal names
			 and initials.
(c)
										Additional names/initials. The following equivalencies
			 apply:
(i)
											A
			 name is the logical equivalent of the first initial of the
			 name.
(ii)
											An initial (a single letter) is the logical equivalent
			 of all names that begin with that letter and no entry in the additional
			 names/initials field.
(iii)
											No entry in the additional names/initials field is the
			 logical equivalent of all names and initials.
(d)
										Search results.
			 Only records that exactly match the surname field under paragraph (b)(4)(a) of
			 this rule; exactly match the first personal name after application of the
			 equivalency rules in paragraph (b)(4)(b) of this rule; and that exactly match
			 the additional names/initials field after application of the equivalency rules
			 in paragraph (b)(4)(c) of this rule will be reported.
(e)
										Single names. If
			 the name being searched is the surname of an individual debtor name without any
			 first personal name or additional name(s)/initial(s) provided, the search will
			 retrieve from the UCC information management system all financing statements
			 with individual debtor names that consist of only the surname.
(f)
										Search result
			 examples.
(i)
											A
			 search request for "John A. Smith" (first personal name and surname with an
			 initial in the additional name(s)/initial(s) field) would cause the search to
			 retrieve all filings against all individual debtors with
(a)
												"John" or the
			 initial "J" as to the first name,
(b)
												"Smith" as the
			 surname, and
(c)
												No name or initial, the initial "A" or any name
			 beginning with "A" in the additional name(s)/initials
			 field.
(ii)
											A search request for ".A. Smith" (initial for first
			 personal name, surname and an initial for the additional name(s)/initial(s)
			 field), would retrieve all filings against individual debtors with
(a)The initial "J"
			 or any name beginning with "J" as the first name,
(b)"Smith" as the last name,
			 and
(c)No name or initial, the initial "A" or any name beginning
			 with "A" in the additional name(s)/initial(s) field.
(d)
												A search request
			 for "John Smith" (first personal name and surname with no designation in the
			 additional name(s)/initial(s) field), would retrieve all filing against
			 individual debtors with
(i)"John" or the initial "J" as the first name,
(ii)"Smith" as the
			 last name and
(iii)Any entry or no entry in the additional name(s)/initial(s)
			 field.
(5)
									After applying
			 the preceding rules to the name being searched, the search will retrieve from
			 the UCC information management system's searchable index all unlapsed records,
			 or, if requested by the searcher, all records, that pertain to financing
			 statements with debtor names that, after application of this rule, exactly
			 match the modified name being searched.