Ohio Administrative Code › Title 123:1 - Division of Human Resources › Chapter 123:1-3 - Position Audits and Changes to Classification Plan › Section 123:1-3-01 - Position audits

Current through all regulations passed and filed through July 1, 2024
(A)
			 General. The director may initiate and make continuing audits, inspections, and
			 investigations of the positions, offices, and employments subject to sections
			 124.14,
			 124.15, and
			 124.152 of the Revised Code. The
			 director may initiate and make continuing audits, inspections and
			 investigations of positions, offices, and
			 employment in the classified service of the counties, where employees are paid
			 under provisions other than section
			 124.15 or
			 124.152 of the Revised Code if
			 the position to be audited is paid in whole or in part by the state, there is
			 an appropriate contract between the department of administrative services and
			 the county appointing authority pursuant to division (H) of section
			 124.14 of the Revised Code, or
			 as otherwise allowed by statute. Any employee or any appointing
			 authority desiring to submit facts for
			 the director's consideration
			 
								will be afforded reasonable opportunity to do so.
			 When the director finds that improper classifications of positions exist, the
			 director may reallocate any position to the appropriate classification as
			  necessary.
(B) Audits requested by employees. A
			 classified employee of a state agency or of a county
			 office covered by this rule may request a review of the classification
			 of their position, unless barred by law or a collective bargaining agreement.
(1) The  request 
									will include the
			 employee's name, the name of the employing
			 agency, the office address, the name of the employee's immediate supervisor,
			 and the address where audit forms are to be mailed.
(2) Upon receipt of
			 
									the request , the director 
									will date and time stamp the request and forward
			 the job audit questionnaire packet to the employee for completion and, at the
			 same time, notify the  appointing
			 authority of the  request. The notice
			 will
			 include a request to the appointing authority to submit the current position
			 description, table of organization and any comments concerning the duties of
			 the position.
(3) The employee
			 will
			 complete part I of the job audit questionnaire packet and forward the completed
			 job audit questionnaire packet to the immediate supervisor within thirty days
			 of receipt. The supervisor will review the employee form within fifteen days of
			 receipt and complete part II of the questionnaire. The supervisor
			 will
			 return the job audit questionnaire packet to the employee. The employee
			 will
			 complete part III within five days and return the job audit questionnaire
			 packet to the director. The appointing authority will forward the
			 requested position description, table of organization, and comments to the director within fifty days of
			 receipt of the requested information.
(4)
									The
									
									request will generally be processed by the
			 director without an on-site audit unless a substantial conflict in submitted
			 documentation is found. The director may resolve the conflict by requiring
			 additional documentation or clarification. If the conflict is not resolved, an
			 on-site audit may be conducted.