Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-05 - Institutional base salary

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes live links to associated
				resources is online at
https://www.ohio.edu/policy/41-005
(A) Overview
The purpose of this policy is to establish Ohio university's
				definition of " Institutional Base Salary" (IBS) for the
				purposes of sponsored projects. The federal government requires that recipients
				of federal funding establish an institutional policy that documents the basis
				for all budgeting and expensing of salaries on sponsored projects and requires
				that all such costs be treated consistently regardless of the source of
				funds.
This policy provides the basis for calculating faculty and
				staff salaries for allowable activities on proposals and awards in order to
				ensure compliance with federal regulations. Specific details are provided in
				office of management and budget (OMB) uniform guidance, 2 CFR part 200 -
				uniform administrative requirements, cost principles, and audit requirements
				for federal awards, section 200.430, compensation-personal services.
It is Ohio university's policy that all personnel costs for
				faculty and staff charged or committed to sponsored projects, whether federally
				or non-federally funded, be based on an individual's " Institutional Base
				Salary"
				(IBS).
(B) Scope of the policy
This policy applies to all sponsored projects and is applicable
				to all faculty, administrative and classified staff, regardless of source of
				funds, who request or draw salary support from, or commit effort to, any
				sponsored project. Adherence to this policy is the responsibility of all Ohio
				university personnel involved in proposing and administering grants, including
				principal investigators, department and grant administrators, administrative
				heads, deans, office of research and sponsored programs and grants
				accounting.
(C) Key
			 definitions
(1) "Institutional Base Salary"
			 (IBS):
IBS is defined as the annual compensation paid by Ohio
				university for an individual's appointment (academic or calendar year), whether
				that individual's time is spent on research, instruction, service,
				administration, or other activities. IBS does not include bonuses, fringe
				benefits, or one-time payments.
(a)
										
										May
not be increased as
				a result of replacing or augmenting university salary funds with sponsor
				projects funds;
(b) Is established by
			 Ohio university at hire and during the annual reappointment process;
(c)
			 Is comprised of regular salary for teaching, research, and service undertaken
			 during regular academic periods and includes compensation for any secondary
			 appointments such as a fiscal increment provided to department chairs and
			 directors;
(d) IBS generally changes at the beginning of the
			 academic/fiscal year. It can however, change during the year due to many
			 circumstances, included, but not limited to:
(i) The individual receives an increase or
			 decrease in salary as a result of assuming, or relinquishing, specific academic
			 or administrative duties, e.g. serving as a department chair of
			 director;
(ii) The individual
			 receives a merit salary adjustment as part of a university wide adjustment of
			 salaries that occurs during a fiscal year;
(iii) The individual receives a salary
			 increase as a result of a retention or equity adjustment, promotion in rank or
			 position, or change in employment responsibilities; or
(iv) The individual's formal appointment and
			 required professional effort changes from full-time to part-time, from
			 part-time to full-time, or from one required level of part-time effort to
			 another required level of part-time effort.