reglab/statecodes huggingface dataset:
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.232 - MILITARY FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to military service.
C.
Retention:
permanent, transfer to archives 62 years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.233 - PERSONNEL FILES - CONTRIBUTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to an individual government employee who
				contributes to a retirement plan, does not include medical files.
C.
Retention:
destroy 50 years
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.234 - PERSONNEL FILES - NON-CONTRIBUTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services
				- personnel management
B.
Description:
Records related to a temporary individual government
				employee who does not contribute to a retirement plan, does not include medical
				files.
C.
Retention:
destroy three years from the date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.235 - TIME AND ATTENDANCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to reporting and approving employee attendance.
C.
Retention:
destroy one year
				from the close of the fiscal year in which file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.236 - VOLUNTEER FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - personnel management
B.
Description:
Records related
				to volunteers.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.241 - CONTRIBUTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - retirement administration
B.
Description:
Records related
				to employee contributions to retirement or pension funds.
C.
Retention:
destroy 65 years
				from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.242 - MEMBER FILES -BENEFITS EXHAUSTED

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services -
				retirement administration
B.
Description:
Record related to membership in retirement funds and
				plans for retired employees.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.243 - MEMBER FILES - OTHER

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - retirement administration
B.
Description:
Record related
				to membership in retirement funds and plans for former employees who are not
				eligible for retirement benefits.
C.
Retention:
destroy 65 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.246 - RECRUITMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - staffing and recruiting
B.
Description:
Records related
				to recruitment of employees.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.247 - POSITIONS AND CLASSIFICATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - staffing and recruiting
B.
Description:
Records related
				to preparation of job descriptions and position classifications.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.251 - COURSE MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - training management
B.
Description:
Records related
				to management of courses not identified in other classifications.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.252 - EMPLOYEE TRAINING FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - training management
B.
Description:
Records related
				to employee's training history.
C.
Retention:
three years after date of separation from
				employment
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.253 - INSTRUCTOR MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - training management
B.
Description:
Records related
				to the management of training instructors.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.254 - TRAINING MATERIALS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - training management
B.
Description:
Records related
				to training and course materials not identified in other
				classifications.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.261 - CLAIMS - WORKERS' COMPENSATION AND UNEMPLOYMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services -
				workers' compensation and unemployment
B.
Description:
Records related
				to workers' compensation and unemployment claims.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.262 - EMPLOYER ACCOUNT FILES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - workers' compensation and
				unemployment
B.
Description:
Records related to employer accounts of workers' compensation and
				unemployment.
C.
Retention:
destroy four years from close of calendar year in which file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.263 - REPORTS - INJURIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - workers' compensation and
				unemployment
B.
Description:
Records related to reports of injuries resulting in no action or
				claim.
C.
Retention:
destroy two years from date file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.264 - UNDERWRITING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - workers' compensation and unemployment
B.
Description:
Records related
				to underwriting for workers' compensation and unemployment policies.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.265 - WCA ACCIDENT REPORTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Employee services - workers' compensation and
				unemployment
B.
Description:
Records related to workers' compensation administration accident
				reporting.
C.
Retention:
destroy 60 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.301 - ACCOUNTS PAYABLE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Records relating to accounts payable including, but
				not limited to, purchasing and reimbursements.
C.
Retention:
destroy six years
				from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.303 - ACCOUNTS RECEIVABLE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Records related to accounts receivable including, but
				not limited to, invoicing.
C.
Retention:
destroy six years from date audit report
				released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.304 - ACCOUNT TRANSFERS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Records relating to transferring of funds.
C.
Retention:
destroy three
				years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.305 - COLLECTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting management
B.
Description:
Records related
				to collections of funds including, but not limited to, bankruptcy.
C.
Retention:
destroy three
				years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.306 - DONATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting management
B.
Description:
Records related
				to donations of funds and assets to or from a government entity.
C.
Retention:
destroy three
				years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.307 - FUNDS MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Records related to the management of funds including, but not limited
				to, inmate and patient funds.
C.
Retention:
destroy three years from date audit report
				released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.308 - JOURNAL ENTRIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Journal entries.
C.
Retention:
destroy three years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.309 - LEDGERS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting management
B.
Description:
Records
				relating to ledger management.
C.
Retention:
destroy three years from date audit report
				released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.310 - REPORTS - ACCOUNTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - accounting
				management
B.
Description:
Records related to accounting processes and controls.
C.
Retention:
destroy one year
				from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.316 - FIXED ASSETS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - asset management
B.
Description:
Records related
				to the control of fixed assets.
C.
Retention:
destroy three years from date audit report
				released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.317 - INVENTORIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - asset management
B.
Description:
Records related
				to the control of supplies and stock inventory.
C.
Retention:
destroy three
				years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.318 - SURPLUS AND DISPOSAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - asset management
B.
Description:
Records related
				to the disposal of surplus equipment.
C.
Retention:
destroy three
				years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.321 - BANK RELATIONSHIP

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - bank
				administration
B.
Description:
Records relating to the establishment, maintenance and
				termination of bank accounts.
C.
Retention:
destroy three years from the close of the fiscal year
				in which file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.322 - STATEMENTS AND REPORTS - BANK ADMINISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and
				accounting - bank administration
B.
Description:
Records related to bank account and credit card
				statements and reconciliations.
C.
Retention:
destroy three years from date audit report
				released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.326 - ANNUAL BUDGET

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - budget management
B.
Description:
Records related
				to the request, recommendation and approved annual budget.
C.
Retention:
permanent,
				transfer to archives when no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.331 - RECONCILIATIONS AND BALANCING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - financial statements and
				reports
B.
Description:
Records related to reconciliations and balancing for financial reports
				and statements.
C.
Retention:
destroy three years from date audit report released
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.336 - CASE FILES - LOANS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - financial aid and loan
				management.
B.
Description:
Records related to loan programs including, but not
				limited to, loan documents and tracking.
C.
Retention:
destroy three
				years from close of fiscal year in which file closed.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.337 - EDUCATIONAL FINANCIAL AID

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - financial aid and loan
				management.
B.
Description:
Records related to scholarships, loans, grants and
				other aid.
C.
Retention:
destroy three years from the date file
				closed.
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.341 - INVESTMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - investment
				management
B.
Description:
Records related to investments including, but not
				limited to, bonds, debt issuance and certificates of deposit.
C.
Retention:
destroy six years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.342 - STATEMENTS AND REPORTS - INVESTMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and
				accounting - investment management
B.
Description:
Records related
				to investment statements and reports.
C.
Retention:
destroy three
				years from the date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.346 - BIDS, PROPOSALS AND QUOTES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and
				accounting - procurement
B.
Description:
Bids, quotes and proposals and related records.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.347 - VENDOR MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - procurement
B.
Description:
Records related
				to management of vendors.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.351 - EXEMPTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - tax management
B.
Description:
Records related
				to exemptions from taxation.
C.
Retention:
destroy one year from close of calendar year in which
				file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.353 - REPORTS - TAX

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - tax management
B.
Description:
Tax
				reports.
C.
Retention:
destroy 10 years from close of calendar year in which file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.354 - TAX ASSESSMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - tax management
B.
Description:
Records related
				to the general assessment of taxes, reductions and refunds, including, but not
				limited to, cigarette, alcohol, road and fuel, lodgers, estate, corporate,
				personal and employer tax.
C.
Retention:
destroy 10 years from close of calendar year in which
				file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.355 - VALUATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - tax management
B.
Description:
Records related
				to valuation for tax purposes not identified in other
				classifications.
C.
Retention:
destroy 10 years from close of calendar year in which file
				created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.356 - VALUATIONS - HISTORICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - tax management
B.
Description:
Records related
				to valuations for tax purposes including, but not limited to, tax schedules and
				annual renditions.
C.
Retention:
permanent, transfer to archives five years from close of
				calendar year in which file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.361 - UNCLAIMED PROPERTY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Financial and accounting - unclaimed property
B.
Description:
Records related
				to unclaimed property.
C.
Retention:
destroy 10 years from close of calendar year from date of
				final disposition of property
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.401 - COLLEGES AND UNIVERSITIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accreditation and certification of
				colleges and universities.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.402 - COURSES AND PROGRAMS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accreditation and certification of
				educational or training courses or programs.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.403 - CORRECTIONAL FACILITIES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accreditation and certification of
				correctional facilities.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.404 - INDIVIDUAL CERTIFICATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accredidation and certification of
				individuals who meet specified criteria.
C.
Retention:
destroy five
				years from date individual is no longer certified
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.405 - HOSPITALS AND MEDICAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accreditation and certification of
				hospitals and medical facilities.
C.
Retention:
destroy 10 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.406 - SCHOOLS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -accreditation and
				certification
B.
Description:
Records related to accreditation and certification of
				schools.
C.
Retention:
destroy five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.411 - CORPORATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - audit, oversight and
				compliance
B.
Description:
Records related to oversight of corporations including, but not limited
				to, corporate flings.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.412 - ENVIRONMENTAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - audit, oversight and
				compliance
B.
Description:
Records related to oversight of environmental programs.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.413 - FEDERAL COMPLIANCE AND REPORTING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - audit, oversight and compliance
B.
Description:
Records related
				to oversight and federal compliance reporting.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.414 - FINANCIAL - AUDITS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - audit, oversight and
				compliance
B.
Description:
Records related to financial audits of agencies and programs.
C.
Retention:
destroy three
				years from the close of the fiscal year in which file created
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.415 - GENERAL - AUDITS AND COMPLIANCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - audit, oversight and compliance
B.
Description:
Records related
				to general compliance and audits of agencies and programs.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.416 - INSURANCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - audit, oversight and
				compliance
B.
Description:
Records related to oversight of insurance companies and
				agencies.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.421 - APPOINTMENTS - ELECTIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election
				management
B.
Description:
Records related to appointments of election management
				positions.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.423 - CANDIDACY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election management
B.
Description:
Records related
				to candidacy including, but not limited to, nominating petitions.
C.
Retention:
destroy two years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.424 - CANVASS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election management
B.
Description:
Canvass of an
				election.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.425 - ELECTION ADMINISTRATION - LOCAL

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - election management
B.
Description:
Records related to the preparation of the canvass
				for elections in which no federal candidate appears on the ballot including,
				but not limited to, ballots, voting permits, signature rosters and tally
				sheets.
C.
Retention:
destroy 45 days from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.427 - ELECTION ADMINISTRATION - STATEWIDE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - election management
B.
Description:
Records related to the preparation of the canvass
				for elections in which a federal candidate appears on the ballot including, but
				not limited to, ballots, voting permits, signature rosters and tally
				sheets.
C.
Retention:
destroy 22 months from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.428 - FINANCIAL - CAMPAIGN

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election
				management
B.
Description:
Records related to candidate, elected and appointed
				officials financial records.
C.
Retention:
permanent, transfer to archives 10 years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.429 - INVESTIGATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election management
B.
Description:
Records related
				to election investigations.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.430 - PETITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election management
B.
Description:
Records related
				to petitions, not including nominating petitions.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.431 - REPORTS - ELECTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election
				management
B.
Description:
Records related to the reporting on the administration and
				management of elections.
C.
Retention:
destroy two years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.432 - VOTER REGISTRATION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - election
				management
B.
Description:
Records related to voter registration.
C.
Retention:
destroy six years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.436 - AIR, LAND AND WATER QUALITY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment
				management
B.
Description:
Records related to environmental compliance for air, land and water
				quality.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.437 - CONSENTS AND CLEARENCES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment
				management
B.
Description:
Records related to environmental consents and clearances.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.439 - ENVIRONMENTAL IMPACT STATEMENTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance -environment management
B.
Description:
Environmental
				impact statements and related records.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.440 - REMEDIATION - SUPERFUND

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment
				management
B.
Description:
Records related to remediations involving
				superfunds.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.441 - REVIEWS AND MONITORING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment
				management
B.
Description:
Records related to environmental reviews and monitoring.
C.
Retention:
destroy three
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.443 - STORAGE TANKS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment management
B.
Description:
Records related
				to the installation, remediation and removal of storage tanks.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.444 - WATER FACILITIES - ENVIRONMENT MANAGEMENT

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance -environment management
B.
Description:
Records related
				to water facilities.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.445 - WATER POLLUTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance -environment
				management
B.
Description:
Records related to water pollution including, but not limited to,
				national pollutant discharge elimination system (NPDES) permits and
				reporting.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.449 - APPOINTMENTS - GOVERNANCE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - governance
B.
Description:
Records related
				to appointments not identified in other classifications.
C.
Retention:
destroy two years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.450 - APPOINTMENTS - GOVERNOR

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - governance
B.
Description:
Appointments
				made by the governor and related records.
C.
Retention:
permanent,
				transfer to archives when no longer needed for reference
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.451 - BYLAWS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - governance
B.
Description:
Bylaws.
C.
Retention:
permanent, transfer to archives five years from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.452 - MEETINGS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - governance
B.
Description:
Records related
				to meetings of statutory and policy making bodies including, but not limited
				to, minutes and not identified in other classifications.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
[Those subject to the Open Meetings Act, Section 10-15-1(G)
				  NMSA 1978, once the minutes are approved, audio recordings become non-record
				  material.]
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.453 - OATHS OF OFFICE

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - governance
B.
Description:
Oaths of office
				and related records.
C.
Retention:
permanent, transfer to archives one year from date file
				closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.456 - ADA ACCOMMODATIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - human rights
				management
B.
Description:
Records related to accommodations for disabilities under the Americans
				with Disabilities Act.
C.
Retention:
destroy three years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.457 - INVESTIGATIONS - CIVIL AND HUMAN RIGHTS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - human rights management
B.
Description:
Records related
				to civil and human rights investigations including, but not limited to,
				grievances and complaints.
C.
Retention:
permanent, transfer to archives five years from date
				file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.466 - AIR QUALITY

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - inspections and
				monitoring
B.
Description:
Records related to inspections and testing of air quality.
C.
Retention:
destroy five
				years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.467 - ASBESTOS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - inspections and
				monitoring
B.
Description:
Records related to inspections and monitoring of asbestos.
C.
Retention:
permanent,
				transfer to archives five years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.468 - CONSTRUCTION MATERIAL SAMPLES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - inspections and monitoring
B.
Description:
Records related
				to inspections and monitoring of samples of construction materials.
C.
Retention:
destroy 20 years
				from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.469 - BUILDING AND CONSTRUCTION

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - inspections and
				monitoring
B.
Description:
Records related to inspections and monitoring of building and
				construction.
C.
Retention:
destroy 10 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.470 - INFRASTRUCTURE - INSPECTIONS AND MONITORING

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and
				compliance - inspections and monitoring
B.
Description:
Records related
				to inspections and monitoring of infrastructure including, but not limited to,
				safety.
C.
Retention:
permanent, transfer to archives 25 years from date file closed
New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 21 - FUNCTIONAL RECORDS RETENTION AND DISPOSITION SCHEDULES (FRRDS) › Part 2 - RETENTION AND DISPOSITION OF PUBLIC RECORDS › Section 1.21.2.471 - EQUIPMENT AND VEHICLES

Current through Register Vol. 35, No. 13, July 16, 2024
A.
Category:
Governance and compliance - inspections and
				monitoring
B.
Description:
Records related to inspections and monitoring of equipment and
				vehicles.
C.
Retention:
destroy three years from date file closed