reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-05 - Authorization and award of capital construction projects

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								Policy statement and purpose
The purpose of this policy is to ensure
				the proper authorization and award of capital projects.
All proposed new construction,
				renovations, and alterations to the university's physical plant must be
				approved prior to any of the planning, design or construction activities being
				undertaken. Maintenance and repairs to the physical plant are not subject to
				this approval process.
Projects where the total cost of the
				planning, design and construction is estimated to exceed one million dollars
				must be approved by the board of trustees. Projects that are one million
				dollars or less are to be approved by the vice president for finance and
				administration.
For projects which are estimated to
				exceed one million dollars, pre-design, site analysis and schematic design
				services up to three hundred thousand dollars may be undertaken prior to
				approval by the board of trustees, provided that such services are needed to
				present the project to the board and are approved by the vice president for
				finance and administration.
(B)
								
			 Roles
			 and responsibilities
All phases of the planning, design and
				construction for new construction, renovations and alterations to the physical
				plant including the selection of professional service and construction
				contracts are the responsibility of the vice president for capital planning;
				awarding and execution of contracts for service and construction contracts are
				the responsibility of the vice president for finance and administration;
				selection and awarding shall be done in accordance with Ohio law and the rules
				of the Ohio facility construction commission (OFCC).
Date: October 3, 2013
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-06 - BGSU mail account

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
ITS will only issue email accounts to
				individuals that meet the eligibility requirements. ITS will only issue one
				personal email account to each eligible individual.
ITS is responsible for issuing official
				BGSU email accounts. ITS has established eligibility requirements for email
				accounts to manage and secure the computing environment. By limiting account
				privileges to people that meet the eligibility requirements, ITS is better able
				to allocate resources to individuals actively working on university projects.
				ITS is also better able to identify and locate people that have misused
				computing facilities.
(B)
								Policy
An individual must have a current
				affiliation with the university. Affiliations include university employees
				(faculty and staff), currently enrolled students, retirees, alumni and guests.
				Guest account requests are evaluated by ITS on a case-by-case
				basis.
An individual must acquire a BGSU
				authentication account prior to requesting other server accounts.
An individual must agree to abide by
				the policies and responsibilities outlined in the university's acceptable use
				policy.
(1)
									Email addresses
ITS has rules and standards for email
				usernames and the corresponding email addresses.
(a)
										Background
Individuals can acquire an email
				account upon meeting university affiliation requirements. When registering for
				an email account, the client must choose a username. This username will be used
				for all server accounts (including email) that the individual requests
				throughout his or her affiliation with the university.
Different server systems have different
				username requirements. Due to the broad use of this username, ITS has
				established rules and standards for usernames to meet the requirements of the
				various university server systems.
(b)
										Details
Individuals requesting an email account
				will choose from a list of available usernames. These usernames will be derived
				from the client's first, middle, and last names. The requestor must select a
				username from the choices provided. ITS will not accommodate requests for
				special or "vanity" usernames.
Usernames will not be available for
				selection by new subscribers until the previous owner's email account has been
				deleted for at least three months. This is done to help avoid confusion when
				messages meant for the original owner of the username are sent to the new
				owner.
If a client leaves the university for
				an extended period and his or her account is terminated, ITS cannot guarantee
				that the account username will be available if that client returns to the
				university at a later date.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-09 - Campus ID card

Current through all regulations passed and filed
			 through July 1, 2024
(A)
								Policy statement and purpose
The office of human resources will
				authorize the issuance of ID cards to all permanent and temporary full-time and
				part-time employees (faculty, administrative and classified staff) once all
				required hiring paperwork has been completed and the employee has been assigned
				a university personal identification number (PIN).
The ID card identifies individuals as
				university employees and entitles them to discounts on items purchased at the
				bookstore, skate shop and peregrine shop. The BG1 card is prepared in the BG1
				card center in the Bowen-Thompson student union.
The ID card entitles an employee to use
				the library and to certain check cashing privileges. Lost ID cards should be
				reported to the office of human resources.
Additional information about the campus
				ID policy can be found in the classified staff handbook. There is no
				information on this policy in the administrative staff handbook or the
				charter's faculty handbook although the policy does apply to employees in both
				groups as well.
(B)
								Policy
The BG1 card is the official
				identification card for Bowling Green state university students, faculty and
				staff.
The BG1 card provides access to campus
				facilities, events, and certain services. Food plans and spending accounts can
				be accessed using the BG1 card.
Only the proper card holder is
				permitted to use their BG1 card. BG1 cards may be confiscated if presented by
				anyone besides the proper card holder.
See the BG1 card web site for
				procedures and instructions related to obtaining a BG1 card:
http://www.bgsu.edu/bg1card.html
.
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-10 - Cancellation of student class schedule (de-registration)

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								Policy statement and purpose
Students are expected to fulfill their
				financial obligations (including but not limited to tuition and fees) to the
				university prior to the beginning of each semester in which they enroll.
				Students living in residence halls or using their food plan must meet the same
				payment requirements in order to gain access to their residence hall rooms or
				dining halls at the beginning of each semester.
(B)
								Policy
Student accounts must be paid in full
				or be up-to-date in an approved payment plan arrangement by the posted due date
				on the monthly bill preceding the semester start (e.g., August fifteenth for
				fall semester, and December fifteenth for spring Semester) which falls prior to
				the start of semester classes. This policy also applies to occupancy in
				residence halls; i.e., students will not be permitted to move in (or return to)
				their residence hall rooms unless they have fulfilled their financial
				obligations according to the university's approved payment due dates. Failure
				to satisfy financial obligations, both past due and current charges, will
				result in cancellation of student class registration, on-campus housing and
				dining/meal plans.
This policy applies to all Bowling
				Green students for all student charges for fall, spring, and summer class
				schedules, residence hall room assignments, dining plans, past due balances and
				any other charges. The university email system will be used to notify students
				that their course registration has been cancelled.
Reasonable attempts will be made by the
				bursar's staff to contact students via email and telephone utilizing the most
				recent data contained in the university's student information system. It is the
				student's responsibility to maintain current address and telephone contact
				information in the system. Students can update their address and telephone
				information under my student center in MyBGSU.
Students are encouraged to contact the
				office of the bursar with questions regarding their bills, bill due dates, and
				payment status.
Current tuition and general fee
				schedules, current due dates, and payment plan options can also be found on the
				office of the bursar's web site:
http://www.bgsu.edu/bursar.html
.
Date: July 1, 2012
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-11 - Cash advance

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
In rare circumstances, it may be
				necessary to request cash advances.
(B)
								Policy
(1)
									Requests for cash
			 advances will be considered for:
(a)
										Cash payments to confidential human
			 subjects;
(b)
										For extended student educational trips abroad in
			 countries where credit cards are not readily accepted;
(c)
										Other unusual or
			 unique circumstances where cash is the only available payment option.
All cash advances must be approved by
				the vice president for finance and administration or in her/his absence, the
				president.
Procedures and forms may be founds on
				the web site of the office of the controller:
http://www.bgsu.edu/finance-and-administration/controller.html
.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-12 - Cash and funds collection and handling policy

All regulations passed and filed through January 1,
			 2024
(A)
								Policy statement and purpose
As a fiduciary of state funds, it is
				critical to BGSU's mission to keep university funds (both inflows and outflows)
				in university accounts in order to maintain fiscal accountability and security
				of funds.
(B)
								Policy scope
This policy applies to all university
				units and all receipts of cash, checks, and other funds that are generated from
				the use of university assets or resources. It applies broadly to all authorized
				methods of receiving payment, including but not limited to: cash, checks, wire
				transfers, credit and debit card payments, ACH (automated clearing house)
				transfers, and social payment apps.
(C)
								Policy
Cash, checks, and other funds should
				not be collected by departments as a routine procedure. The collection of these
				monies is primarily the responsibility of the bursar's office and should be
				done at the bursar's office when practicable.
In limited situations, it may be
				appropriate that monies be collected by departments of the university other
				than the bursar's office. In such cases, prior written authorization by the
				vice president of finance and administration or their designee is
				required.
All monies received in connection with
				an activity that has used or been supported by university resources must be
				deposited to a university account. Examples of such activities include, but are
				not limited to: performances, competitions, merchandise sales, social events
				with an admission charge, services performed for a fee, and
				licensing.
Occasionally donors will send
				contributions to the university that might more appropriately be deposited with
				the BGSU foundation. These contributions can be deposited with the foundation
				as long as they do not represent receipts from an activity that used or was
				supported by university resources.
For good cause shown and with prior
				written approval from the controller, funds derived from the use of university
				assets or resources held by or services performed by a specific department or
				unit may be posted to a university designated use fund associated with that
				department or unit that will allow it to place departmental or unit
				restrictions on the use of the funds and have the funds segregated from their
				operational fund.
(D)
								Procedures
For procedures related to cash and
				funds collection and handling, refer to the bursar's webpage.
Equity impact statement: The policy has
				been assessed for adverse differential impact on members of one or more
				protected groups.
Replaces: 3341-6-12
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-13 - Cell phone reimbursement

Current through all regulations passed
			 and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
The university recognizes that wireless
				communication devices provide significant advantages for employees whose
				university position requires them to be mobile or to be continuously available
				or "on call" This policy outlines reimbursement for business related
				calls.
(B)
								Policy
Reimbursement of business calls,
				including cell phones:
(1)
									BGSU will not reimburse for the cost of a personal cell
			 phone.
(2)
									BGSU will not reimburse for the monthly service charges
			 for personal cell phones. This is the normal cost that is paid for the phone,
			 whether or not business calls have been made.
(3)
									If the personal
			 cell phone bill has additional charges for calls made during a particular
			 month, submit a detailed listing of calls highlighting the business calls. BGSU
			 will reimburse for the greater of:
(a)
										The total dollar amount that shows on the detailed
			 listing for business calls only, or
(b)
										The minutes of
			 business calls for the month, divided by the total minutes of all calls, times
			 the additional charges shown on the cell phone bill.
(4)
									BGSU does not
			 reimburse for sales tax.
(5)
									For business calls made from other than a cell phone,
			 submit the detailed listing of calls highlighting the business calls, which
			 will be reimbursed for the amount indicated.
Note: BGSU does not reimburse for
				personal calls at any time.
Date: July 1, 1012
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-14 - BGSU cellular services policy

Current through all regulations passed
			 and filed through July 1, 2024
(A) Policy statement and
			 purpose
The purpose of the BGSU cellular
				services policy is to provide guidelines when providing a cell phone stipend to
				a university employee.
(B) Policy
Employees of Bowling Green state
				university whose duties may include the need for cellular services can obtain
				this service in one of the following manners:
Option
General
						  description
Cellular services
						  stipend:
Personally owned phone managed
						  by the employee with a provided monthly, taxable stipend paid to the employee
						  for business use of the cell phone.
BGSU owned phone:
Phone and service owned by BGSU
						  and managed by the department.
(1) General
The policies under the "general" heading apply to all faculty
				and staff of BGSU regardless of the method of cellular services.
(a) Management for each department will
			 determine the cellular services options for their staff subject to the approval
			 of the divisional vice president.
(b) Employees must not store sensitive
			 university data unencrypted on their phone.
(c) Any cellular phone that has been used to
			 access the BGSU email system must wipe the data from the phone in the event the
			 phone is deemed lost, stolen, or the phone is no longer going to be used for
			 university purposes. For assistance on remotely wiping a phone, please contact
			 the ITS technology support (419-372-0999-
www.bgsu.edu/tsc
).
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-16 - Commercialization of BGSU products

Current through all regulations
			 passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Pursuant to, section
										3345.14 Revise code of the
				Bowling Green state university's (BGSU) board of trustees has determined that
				employees of the institution may be afforded the opportunity to hold personal
				financial interests in companies commercializing technology developed in
				conjunction with their BGSU research and development activities.
(B)
								Policy
The board recognizes that participation
				by employees of BGSU in the ownership and commercialization of technology and
				other intellectual property may increase the transfer of discoveries and
				knowledge generated at BGSU to the private marketplace by providing an
				incentive for faculty who develop inventions with commercial applications. The
				opportunity to participate in these transactions is also essential to BGSU's
				efforts to attract and retain highly qualified faculty, staff or students. The
				procedures and guidelines set forth in this policy are intended to enable the
				university to realize the benefits of these entrepreneurial activities while
				protecting the integrity of its research and educational mission and to comply
				with BGSU policies and applicable federal and state laws.This chapter
				serve as an exception to the Ohio Ethics Law and related statutes[Chapter 102,
				R.C. section
				2921.42, of the Revise
				code
									Section
				2921.43 of the Revise Code],
				which might otherwise apply. Matters outside the scope ofThis chapter
				will be subject to such laws to the extent applicable.
*See commercialization of BGSU products
				procedures for more details
Date: July 1.2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-17 - Concealed weapons

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
While the state of Ohio through
				the division of a section
				2923.126
									of the revise code
				establishes the privilege of carrying a concealed handgun, there are certain
				restrictions regulated by state and federal laws, as well as local ordinances
				that apply to all university employees (faculty, administrative and classified
				staff) while at work.
(B)
								Policy
First, employees must carry a piece of
				valid government identification in addition to the handgun
				license.
Second, the law limits where a handgun
				can be carried. Division (B) of section
				2923.126
									of the Revise
				Codelists the places where concealed handguns are
				not allowed. These include: police stations, sheriff's offices, highway patrol
				posts, premises controlled by the Ohio bureau of criminal Identification and
				Investigation, correctional institutions or other detention facilities, airport
				terminals or commercial airplanes, institutions for the care of mentally ill
				persons, courthouses or buildings in which a courtroom is located,
				universities, unless locked in a motor vehicle or in the process of being
				locked in a motor vehicle, places of worship, unless the place of worship
				permits otherwise, and child day-care centers. Concealed firearms are also
				banned from rooms or arenas in which liquor is dispensed and for which a class
				D permit has been issued. This concealed weapons ban would apply if you are
				sponsoring an off-campus university function in such a setting in which alcohol
				was to be served.
Additional restrictions apply to
				buildings under the control of the state or any of its political subdivisions,
				such as counties and cities. This prohibition also extends to all portions of
				any building that is leased by the state government. For example, it would
				extend to the floor of a private building that is leased by the government.
				Additionally, libraries, which are often funded through a consortium of
				governmental bodies, are covered by the statute.Section
				2923.1212 of the Revise Code
				allows the posting of signs to alert license holders that concealed firearms
				are prohibited in a particular location.
There is no additional information on
				the concealed weapons policy in either employee handbook or in the charter's
				faculty handbook although the policy does apply to all employees.
(1)
									Related
			 policies
(a)
										
			 Firearms, deadly weapons, and dangerous ordinance, student code, workplace
			 violence
Date: May 23. 2013
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-18 - Data use and protection

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Information in the form of data is an
				essential and vital asset of Bowling Green state university (BGSU). BGSU
				collects and stores vast amounts of data essential to university business. The
				purpose of this policy is to ensure that BGSU faculty, staff, and students
				appropriately protect data from improper use or release.
(B)
								
			 Policy-definitions
(1)
									Data - BGSU data includes, but is not limited to,
			 student records, personnel data, research data, BGSU financial data, BGSU or
			 department administrative records, alumni and donor information, library
			 circulation information, and medical information. Such information may be in
			 existing or archived form, or in physical or digital form. Data may include
			 facts, files, records, reports, or any information meant only for internal use
			 and /or subject to confidentiality agreements.
(2)
									Data
			 owner/steward - university officials or their designees assigned planning and
			 policy-level responsibility for data within their functional areas, and
			 management responsibility for defined segments of institutional data. Data
			 owners are responsible within their functional areas for assigning and
			 overseeing authorized data users, overseeing the establishment of data
			 policies, determining legal and regulatory requirements for data, and promoting
			 appropriate data use and data quality.
(3)
									Data users - any
			 authorized faculty, staff, or student at BGSU that accesses, modifies, or
			 handles data.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-22 - Financial responsibility of personal property

Current through
			 all regulations passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
In response to inquiries involving loss
				or damage of personal property on university premises, please realize that
				personal property brought into the workplace is done so at the employee's own
				risk.
(B)
								Policy
This would include wallets, purses,
				artwork, decorations, radios, personal papers, books, periodicals and other
				materials whether or not they are used in conjunction with an employee's job
				responsibilities. While the university recognizes its responsibility to provide
				a working environment that is as safe and secure as possible, it cannot accept
				responsibility for loss of personal property or vehicles which are personal
				property. All faculty, staff and students are encouraged to purchase a standard
				homeowner or renter's property insurance policy, which in most cases will
				provide some coverage for losses of personal property at work.
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-23 - Firearms, deadly weapons, and dangerous ordinance

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								Policy statement and purpose
No person shall possess, store or use a
				firearm, deadly weapon or dangerous ordinance as defined in the Ohio Revised
				Code, in and/or on university owned, rented and/or sponsored property except
				where specifically permitted.
(B)
								Policy
			 scope
This policy applies to all persons
				coming on to the university premises including faculty, staff, students,
				visitors, vendors and contractors, except where specifically
				permitted.
This policy does not apply to law
				enforcement officers coming on to the university premises while engaged in the
				performance of their official duties or while required to possess a firearm by
				rules of the officer's employing agency.
This policy does not apply to firearms,
				deadly weapons or dangerous ordinance possessed by or used by persons
				affiliated with the Reserve (officer Training forps (ROTC) in the performance
				of official ROTC responsibilities and functions.
Persons holding valid concealed weapons
				permits may lock firearms in motor vehicles parked on the campus in compliance
				with the relevant provisions of the Ohio Revised Code and the university
				concealed weapons policy.
(C)
								Policy
(1)
									Responsible
			 office
The Bowling Green state university
				department of public safety is solely responsible for the oversight and
				implementation of this policy. All requests for deviation or exceptions of this
				policy must be approved by the director of public safety or her or his
				designee.
(2)
									Implementation of policy
Persons determined to be in violation
				of this policy are subject to immediate action under the university rules
				applicable to that individual including but not limited to, student judicial
				affairs, and employee disciplinary action up to and including removal,
				dismissal or termination in accordance with applicable law, rule or collective
				bargaining agreement. Persons determined to be in violation of this policy may
				also be subject to criminal prosecution or persona non grata
				proceedings.
(3)
									Related policies
(a)
										University
			 policies on workplace violence, concealed weapons and the student
			 code.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-24 - Reporting fraud, waste, or abuse of university resources

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								Policy statement and purpose
Bowling Green state university
				encourage its employees (faculty, administrative and classified staff) and
				students to disclose suspected misconduct and instances of fraud, waste, or
				abuse involving university resources.
(B)
								Policy
All such allegations are seriously
				considered and pursued to the extent allowed by the quality of the information
				received and available evidence. Individuals, when reporting such misconduct
				and fraudulent acts, as well as incidents of suspected waste and misuse of
				resources, may identify themselves or, if they prefer, remain anonymous.
				Allegations of financially-related misconduct, fraud, theft, embezzlement,
				abuse, or waste of university resources may be reported to the office of
				internal auditing and advisory services in person, in writing, via telephone,
				fax, or email to the office of internal auditing and advisory services.
				Allegations can also be reported online at the office of internal audit and
				advisory services web page:
http://www.bgsu.edu/internal-auditing.html
.
Internal auditing and advisory services
				will treat all allegations as sensitive and will reveal the information only on
				a "need to know" basis. All reports will be treated diligently and when
				properly received, the auditor will undertake a preliminary investigation to
				establish whether the claim has merit and can be substantiated. The audit staff
				follows the standard of professional practice to review the received
				allegations and to determine evidence for substantiation in order to draw an
				unbiased conclusion.
The auditor's conclusion, when
				completed, may be transmitted orally or in a written format. All written
				reports will be transmitted, as appropriate, to the department head, division
				vice president, vice president for finance and administration, president and
				the audit committee of the board of trustees. When deemed necessary, a copy of
				the report will also be transmitted to the general counsel, university police
				and/or human resources.
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-25 - Garnishment of wages

Current through all regulations passed and filed
			 through July 1, 2024
(A)
								Policy statement and purpose
Bowling Green state university will
				comply with wage garnishment orders issued by court order or other legal or
				equitable procedure (e.g., Intemal Revenue Service (IRS) or state tax
				collection).
(B)
								Policy
The policy on the garnishment of wages
				applies to all employees, faculty, administrative and classified staff. While
				the manner in which employees use their wages is, of course, a private matter,
				the courts have the authority to force the university to hold back a portion of
				an employee's wages to pay a debt if a creditor has not been able to collect
				that which is owed. When this is court-ordered, the procedure is called
				"garnishment."
Additional information on the
				garnishment of wages policy may be found in the classified staff handbook.
				There is no information on this policy in the administrative staff handbook or
				the charter's faculty handbook although the policy applies to both groups of
				employees.
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-26 - Holds on student delinquent accounts

Current through all
			 regulations passed and filed through July 1, 2024
(A) Policy statement and purpose
When university charges (room, meals, fees and others) are not
				paid on a timely basis, the office of the bursar will seek to collect the past
				due monies in a prompt businesslike manner.
(B) Policy
A student experiencing financial difficulties should contact
				the office of the bursar promptly to arrange for the payment of any outstanding
				balance to avoid additional collection actions.
As part of this process, service charges will be assessed and a
				student's grades, diploma, transcript and/or other services will be withheld.
				Rooms, meals and/or registration will be canceled. If satisfactory arrangements
				cannot be made, the account will be referred to a collection agency, or to Wood
				county municipal court, or to the Ohio attorney general's office.
BGSU will not withhold a student's
				official transcript from a potential employer, provided that the student has
				authorized the transcript to be sent to the employer.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-27 - Institutional memberships

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
The university purchases annual
				institutional memberships in organizations deemed to best represent the
				university's interests.
(B)
								Policy
Any centrally-funded institutional
				membership requests must be sent to the vice president for finance and
				administration for approval and payment processing.
Memberships to wholesale clubs are not
				permitted. (e.g., Sam's wholesale club)
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-29 - ITS computer lab utilization

Current through all regulations passed
			 and filed through July 1, 2024
(A) Policy statement and purpose
Information technology services (ITS) at Bowling Green state
				university provides computer lab facilities to support the academic, research
				and instructional activities of the university. The resources provided are
				intended for the sole use of university faculty, staff, students, and
				authorized users.
(B)
								Policy scope
This policy applies to computer labs
				owned and managed by ITS. ITS computer labs are either open labs (available for
				all students to use) or scheduled labs (available to any college or department
				and scheduled by registration and records. Scheduled labs may be used by
				students at times when there are no courses scheduled. A slisting of scheduled
				computer labes and their availability can be found on the ITS computer labs
				webpage.
(C) Policy
Authorized users should be prepared to validate their
				university affiliation by showing a valid BGSU ID if asked to do so at any
				time.
(1) Food
			 is prohibited in ITS computer labs.
			 Drinks should be in sealed containers (e.g., water
			 bottle, thermos).
(2)
									
									ITS is responsible for the hardware,
			 softare, AV equipment, and network connectivity within ITS computer labs. Any
			 technology issues should be reported to ITS.
(3) Computer labs are
			 intended for instructional and official use. Commercial or business use of lab
			 equipment is prohibited. Lab reservations
									take precedence
			 over other use; anyone using
			 computers for other purposes may be asked to
			 relinquish their devices if the lab is
			 reserved.
(4) Noise levels must
			 be minimized to allow clients to complete their work.
			 Talking and general noise should remain at a
			 reasonable level to allow others to concentrate. All ringers and alarms on
			  devices should be turned off or set to
			 vibrate.
(5) All lab clients are
			 expected to understand and comply with the provisions of the United States
			 copyright laws as they apply to computer software and corresponding
			 documentation.
(6) The creation or use
			 of illegal copies of software on lab equipment is prohibited.
(7) Responsibilities
(a) User responsibilities
(i)
											Contact ITS for
			 technology issues.
(ii)
											Files must be saved to a cloud location or removable
			 media.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-36 - "Persona non grata" status for campus visitors

Current through all
			 regulations passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
BGSU is authorized by law to regulate
				the use of university premises so that the university's educational objectives
				and programs can be pursued in an orderly manner. Accordingly, BGSU adopts this
				policy, which shall not be construed to limit the authority of university
				officials to take other action as may be warranted by the
				circumstances.
(B)
								Policy
(1)
									Definitions
(a)
										"Persona non grata" means a visitor whose behavior has
			 been determined to be detrimental to the university community and who is not
			 permitted to be present on the university premises. An individual who is
			 persona non grata is subject to prosecution for trespass should they be found
			 on the university premises.
(b)
										"Visitor" means
			 any person who is neither a currently enrolled student nor an employee. This
			 definition includes persons enrolled at the university in the past but who have
			 graduated, transferred, or who are not enrolled for the current academic term.
			 It also includes former employees. The term "visitor" does not include any
			 person who is subject to the jurisdiction of the code of student conduct or to
			 disciplinary processes applicable to employees. If a person's status is in
			 doubt the university may commence action under this policy and refer the matter
			 to the appropriate procedure if the person is later determined to be a student
			 or employee.
(c)
										"Behavior detrimental to the university community"
			 includes but is not limited to actions by a visitor which disrupt or interfere
			 with university operations or programs or pose a reasonably foreseeable risk of
			 doing so; are offenses against persons or property; violate a previous
			 legitimate direction given by a university official; or are a violation, after
			 notice has been given, of any university policy or rule or regulation. It does
			 not include the exercise of free speech or the right to assemble peaceably or
			 other constitutionally-protected conduct.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-39 - Sensitive data privacy

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
BGSU must protect its information
				resources, comply with laws and applicable statewide policies issued by the
				Ohio office of information technology (OIT) under the authority of the Ohio
				Revised Code, and comply with other university policies regarding the
				protection and use of university data and information technology resources. As
				a result, the policy on sensitive data privacy has been
				established.
(B)
								Policy
BGSU stakeholders must have the ability
				to collect and process information for administrative and academic purposes.
				Information collected and processed may include sensitive
				information.
Sensitive information includes personal
				information and proprietary information of the university included but not
				limited to: social security numbers, driver license numbers, credit card or
				other financial account numbers, BGSU ID numbers, protected health information,
				financial data, educational records, intellectual property or research records,
				donor profiles, or any information that could result in a material risk of
				identity theft, a violation of the family educational rights and privacy act,
				or otherwise harm the legitimate financial and reputational interests of the
				university if unauthorized access is permitted, whether intentionally or
				unintentionally.
BGSU stakeholders are to use university
				information on university owned media or equipment. BGSU stakeholders are not
				to store, communicate, transport, or process university information on
				personally owned media, devices, or computers without prior written approval
				from the appropriate vice president and the approval of the personal equipment
				by information technology services (ITS).
Information on university owned
				portable devices such as flash drives, disks, or laptop computers must be
				stored in physically secure locations and is not to be transported without
				encrypting the data using university approved software and
				techniques.
Software, policies, and procedures for
				encrypting sensitive information are currently installed. To schedule
				encryption installation for a university owned portable device, contact the
				technology support center (TSC) at extension 20999 or email at
				tsc@bgsu.edu.
The Ohio Breach Notification Act
				requires prompt notification to individuals whose personal information has been
				exposed if the incident could lead to fraud or identity theft. Any loss of
				sensitive data, disclosure of sensitive data to unauthorized individuals or
				suspected misuse of sensitive data must be immediately reported to the office
				of the CIO.
(1)
									Related policies
(a)
										Code of ethics
			 and conduct; core values; information technology policy; records retention
			 requirements
Date: August 6, 2013
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-40 - Bicycles, scooters, and other personal conveyance vehicles

Current through all regulations passed and filed through July 1,
			 2024
(A) Policy
			 statement and purpose
Bowling Green state university recognizes that students,
				faculty, and staff use a variety of means of transportation on campus. Although
				personal choice is important, the university must consider the safety and
				well-being of the campus community and visitors, as well as the preservation of
				university property. In an effort to balance the concern for safety with the
				use of various modes of transportation on campus, the university has issued
				this policy regarding the use of bicycles, scooters, and other personal conveyance vehicles on
				campus.
(B)
								Policy definitions
(1)
									Personal
			 conveyance vehicle
A vehicle that is powered by the
				individual rider, by motor, or by batteries and that may be lawfully operated
				on sidewalks. These include, but are not limited to, bicycles, scooters,
				motorized scooters, mopeds, segways, roller blades/skates, skateboards,
				motorized skateboards, self-balancing scooters (hoverboards), and other similar
				wheeled devices.
(2)
									University property
Buildings, grounds, and land owned by
				Bowling Green state university or controlled by Bowling Green state university
				via lease or other contractual agreement.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-41 - Social networking media policy

Current through all
			 regulations passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Social networking media is a popular
				and powerful mechanism for timely communications to the entire world about news
				and events occurring at Bowling Green state university. It has also become
				common to integrate classroom instruction and assignments with these
				technologies. BGSU recognizes the use of social media by its faculty, staff and
				students to communicate factual information regarding the university. However,
				posting to social networking media on behalf of BGSU must adhere to this
				policy.
(B)
								Policy
General
(1)
									All usage of
			 official BGSU social networking media is to be consistent with all relevant
			 policies of BGSU. This includes, but is not limited to the following
			 policies:
(a)
										
			 BGSU information technology policy
(b)
										Codes of student
			 conduct
(c)
										Administrative and faculty staff
			 handbook
(d)
										Academic charter
(e)
										Users should also
			 be aware of any additional policies created by colleges, departments, student
			 organizations, etc.
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-44 - Tax exemption certificates

Current through all regulations passed
			 and filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Bowling Green state university
				purchases are exempt from sales tax based on the exemption found in
				Division(B)(1) of section
				5739.02
									of theRevised Code "sales to
				the state or any of the its political subdivisions"
(B)
								Policy
The university is exempt from all Ohio
				sales taxes and many federal excise taxes. Tax exemption certificates will be
				furnished to a vendor requesting them. Please provide the vendor's name,
				address, fax number, and if possible, a contact person. If you are using a
				purchase order, the tax exemption statement and the federal tax ID number is
				printed at the bottom of the order.
Note: The business office is the only
				office authorized to furnish this certificate.
Date: July 1, 2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-45 - Time reporting

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
Bowling Green state university requires
				time reporting of all employees as outlined in the policy below in order to
				make accurate and timely wage payments to all university
				employees.
(B)
								Policy
(1)
									Classified staff employees are required to complete a
			 time reporting form when there is an exception to working afourty hour week.
			 Exceptions include use of sick leave, vacation, overtime, personal time, leave
			 without pay, etc. The time reporting form is to be submitted to the immediate
			 supervisor who will review and indicate approval by signing it. Any changes
			 made by the immediate supervisor are to be communicated back to the
			 employee.
For classified staff employees, time
				reporting forms are due in the payroll office on Monday following the previous
				week. The employee's immediate supervisor will determine when the forms are to
				be completed and turned in at the unit level. For absent employees, immediate
				supervisors will complete and submit a Time Reporting Form in order to meet
				established deadlines.
(2)
									Administrative
			 staff employees are required to submit a time reporting form (for reporting
			 leave only) to the payroll office on a monthly basis on or before the fifth of
			 each month. The immediate supervisor must sign the exception sheet prior to
			 submission.
(3)
									Faculty are expected to be in attendance for all
			 classes and office hours.
Absences are to be reported to the
				chair/director of the unit so that appropriate coverage can be arranged.
				However, no time reporting form is expected.
(4)
									Related
			 polices
Additional information on the time
				reporting policy may be found in the administrative staff handbook and the
				classified staff handbook.
Date: July 1.2014
Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-46 - University food service policy

Current through all regulations
			 passed and filed through July 1, 2024
(A) Policy statement and purpose
The purpose of this policy is to reduce the risks associated
				with providing food service at university events.
(B) Policy scope
This policy applies whenever food is provided at meetings or
				events sponsored by or on the behalf of BGSU, whether they occur on or off
				campus. It also applies to any non-university entity providing food for
				university events.
(C)
			 Policy definitions
(1) Low-risk foods:
			 low-risk foods are ambient-stable foods.
(a)
			 Examples of low-risk foods include bagels, baked goods, pies (no cream), cakes,
			 packaged snack foods, candy, popcorn, fresh and dried fruits and vegetables,
			 purchased ice cream.
(b) BGSU also
			 considers pizza and lunch meat sandwiches and subs low-risk food.