reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-27.4

Current through Vol. 41, No. 20, July 1, 2024
Added at 19 Ok Reg
					 2948, eff 8-1-02 (emergency); Added at 20 Ok Reg 936, eff 6-1-03; Amended at 29
					 Ok Reg 822, eff 7-1-12
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-28

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Amended
					 at 11 Ok Reg 1935, eff 6-21-94 (emergency); Amended at 12 Ok Reg 1761, eff
					 6-12-95; Amended at 20 Ok Reg 936, eff 6-1-03; Amended at 23 Ok Reg 1026, eff
					 5-11-06; Amended at 25 Ok Reg 986, eff
					 5-15-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-29 - Foster Grandparent Program [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg 2505, eff 5-24-93 (emergency);
						Amended at 11 Ok Reg 2303, eff 5-26-94; Amended at 21 Ok Reg 888, eff 4-26-04 ;
						Amended at 23 Ok Reg 1026, eff 5-11-06; Amended at 27 Ok Reg 838, eff 7-1-10 ;
						Amended at 30 Ok Reg 696, eff 7-1-13
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-30

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff
					 4-27-92
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-31 - Student placements

Current through Vol. 41, No. 20, July 1, 2024
The DDSD makes available opportunities for educational
					 experiences for students in health care or related fields through internships,
					 externships, field placements or similar learning experiences at program
					 sites.
(1) Student placements are
				  beneficial to, and do not interfere with, client care, treatments, and/or
				  habilitation.
(2) The participating
				  student must be sponsored by a bona fide educational instructor, and be in good
				  standing in a recognized educational program.
(3) The participating educational institution
				  designates a faculty member to coordinate the program with the program area and
				  supervise the students.
(4) The
				  program area arranges for the orientation and direct supervision of students by
				  an appropriate professional staff member who retains responsibility for client
				  services performed by the student.
(5) Students are required to comply with all
				  program policies and procedures.
(6) Students shall be identified to
				  clients/family who may refuse to accept services provided by the
				  student.
(7) Students comply with
				  all legal/professional constraints relating to the practice of their profession
				  while a student.
(8) Client medical
				  records are available only when access is necessary to the fulfillment of the
				  student's duties. The professional supervising the student must review,
				  approve, and co-sign any client related paperwork, and by doing so accepts full
				  responsibility for the document's contents.
(9) Students (both employees and
				  non-employees) who want to gather data or conduct studies relating to clients
				  must have prior approval and adhere to all guidelines for conducting research
				  as established by DHS, DDSD and the program.
(10) Students participating in any DDSD
				  programs are subject to background investigations.
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff
					 4-27-92
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-32 - Fire/disaster/emergency plan

Current through Vol. 41, No. 20, July 1, 2024
All programs operated by or under contract with DDSD adhere
					 to applicable State and Local laws/codes, and the rules, regulations and
					 requirements of State and Federal regulatory agencies to ensure the safety of
					 clients, guests, and employees and to safeguard personal and agency
					 property.
(1) All programs develop,
				  publish and review plans to be implemented in the event of a fire, disaster,
				  and/or other emergency.
(2) Each
				  Department/facility/provider develops written procedures, publishes plans, and
				  trains staff and clients to address any emergency.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-33 - Service authorization

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Developmental Disabilities Services Division (DDSD) provides services using
				  state and federal funds.
(1) All Medicaid
				  services are implemented in accordance with Title XIX regulations.
(2) Oklahoma Health Care Authority (OHCA)
				  authorizes Title XIX compensability of all Home and Community-Based Services
				  (HCBS) Waiver and intermediate care facility for persons with mental
				  retardation (ICF/MR) services.
(3)
				  HCBS Waiver services are included in the service recipient's Plan of Care (POC)
				  and are identified in accordance with OAC
				  340:100-5-53.
(4) Facility administrators of Northern
				  Oklahoma Resource Center of Enid (NORCE), Southern Oklahoma Resource Center
				  (SORC), and Robert M. Greer (Greer) are authorized to approve habilitation and
				  support services required by the service recipient's individual program plan
				  and regulatory standards, including the purchase of adaptive and mobility
				  equipment.
(5) All authorized
				  state-funded services are implemented in accordance with Oklahoma Department of
				  Human Services (OKDHS) purchasing and contract policy and procedures.
				  Authorization of services is contingent upon the availability of adequate
				  resources.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-33.1 - Criteria to establish service necessity

Current through Vol. 41, No. 20, July 1, 2024
(a) The goal of service delivery is to
				  promote the independence of persons with developmental disabilities. The
				  purpose of publicly funded supports is to strengthen the individual's capacity
				  for self-care and self-sufficiency and to lead to a lesser reliance on paid
				  supports. Because of the unpredictable nature of government funding, promoting
				  reliance on publicly funded supports is often not in the person's best
				  interest. In order to minimize dependence on public funds, Developmental
				  Disabilities Services Division (DDSD) staff use the criteria given in
				  subsection (b) of this Section to determine the necessity of publicly funded
				  supports.
(b) Services provided
				  through DDSD must meet all of the requirements given in this subsection.
(1) Services appropriate to meet the
				  individual's need are not available from another funding source.
(2) Services are authorized only to the
				  extent necessary to achieve, maintain, or promote functional
				  capacity.
(3) Services provided are
				  consistent with accepted practice standards and guidelines.
(4) Services must be necessary to achieve a
				  specific outcome and must be required for other than the convenience of the
				  client, family, staff, or provider.
(5) Documentation submitted to request a
				  service must contain objective evidence supporting the need, including evidence
				  to support orders or prescriptions for the service.
(6) Services must be delivered in the most
				  cost-effective manner and most appropriate setting.
(7) Services must be based on reasonable and
				  predictable outcomes.
(8) Services
				  are not provided to meet hypothetical situations.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-33.2 - Provision of waiver services by legally responsible persons and other family members or guardians

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legally
				  responsible persons.
(1) Persons who
				  are legally responsible for the care of service recipients are prohibited from
				  providing Developmental Disabilities Services Division (DDSD) Home and
				  Community-Based Waiver Services to service recipients for whom they are
				  responsible.
(2) For purposes of
				  OAC 340:100-3-33.2, a person who is legally responsible is:
(A) a biological or adoptive parent(s) of a
				  minor child;
(B) a legal guardian
				  of a minor child;
(C) a spouse of a
				  service recipient; or
(D) anyone
				  deemed legally responsible by court order.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-34 - Incident reporting

Current through Vol. 41, No. 20, July 1, 2024
(a)
Reporting
				  requirement.
Contract provider staff and Developmental Disabilities
				  Services (DDS) staff must report critical and non-critical incidents involving
				  the health and welfare of any person receiving DDS services, excluding Family
				  Support Assistance Payment Program recipients per Oklahoma Administrative Code
				  (OAC ) 340:100-13.
(b)
Critical incidents.
Critical incidents include:
(1) suspected maltreatment including abuse,
				  verbal abuse, sexual abuse, neglect, financial neglect, exploitation, or sexual
				  exploitation of a vulnerable adult per Section 10-103 of Title 43A of the
				  Oklahoma Statutes (43A O.S. § 10-103) or abuse, neglect, sexual abuse, or
				  sexual exploitation of children per 10A O.S. § 1-1-105;
(2) threatened or attempted suicide by a
				  service recipient;
(3) death of a
				  service recipient;
(4) an unplanned
				  hospital admission of a service recipient;
(5) a medication event resulting in emergency
				  medical treatment for a service recipient;
(6) law enforcement involvement in a
				  situation concerning a service recipient;
(7) property loss of more than $500 involving
				  a service recipient;
(8) a service
				  recipient who is missing; and
(9) a
				  highly restrictive procedure used on a service recipient , such as:
(A) p.r.n. medication for behavioral control;
				  or
(B) physical hold.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-35 - Death of a DDSD service recipient

Current through Vol. 41, No. 20, July 1, 2024
(a)
Death of a DDSD service recipient.
Upon the death of a DDSD
				  service recipient, the DDSD area manager, public intermediate care facility for
				  the mentally retarded (ICF-MR) administrator, or their designee ensures
				  immediate notification of the DDSD division administrator or
				  designee.
(b)
Death of a
				  person receiving residential services.
If a person receiving community
				  residential supports per OAC
				  340:100-5-22.1,
				  public ICF-MR services, or waiver funded group home services dies, the area
				  manager, public ICF-MR administratoror their designee implements procedures, as
				  appropriate, to ensure immediate notification of:
(1) the service recipient's family member(s),
				  guardian, or both by case management staff or provider agency staff;
(2) the office of the Chief Medical Examiner,
				  per Section
				  938
				  of Title 63 of the Oklahoma Statutes;
(3) the County Sheriff's office or the city
				  police department, in the event of accidental, suicidal, or homicidal
				  death;
(4) the Children and Family
				  Services Division if the service recipient was under the age of 18 and there is
				  suspicion the death was the result of abuse or neglect per OAC
				  75:3-9.1;
(5) the Office of Client
				  Advocacy in the event of the death of a Hissom class member or a resident of a
				  public ICF-MR;
(6) the state office
				  of Adult Protective Services, if the person is a vulnerable adult and there is
				  suspicion the death was a result of abuse or neglect; and
(7) the state office of DDSD Quality
				  Assurance for administrative inquiry per OAC
				  340:100-5-27,
				  if there is any concern the death could pose a risk to others served by the
				  agency.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-37 - Employee and provider rights and responsibilities [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Amended
					 at 15 Ok Reg 3934, eff 7-14-98 (emergency); Amended at 16 Ok Reg 1056, eff
					 4-26-99; Revoked at 24 Ok Reg 1046, eff 5-11-07
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38 - Training requirements for community staff

Current through Vol. 41, No. 20, July 1, 2024
(a)
Application.
OAC
				  340:100-3-38 sets forth training requirements for Developmental Disabilities
				  Services Division (DDSD) staff, specialized foster care (SFC) providers, and
				  agencies contracting for delivery of residential supports per OAC
				  340:100-5-22.1,
				  habilitation training services, group home services, assisted living services,
				  employment services, or in-home supports through DDSD state funds or a Home and
				  Community-Based Services (HCBS) Waiver per OAC
				  317:40-1-1.
				  DDSD staff, provider agency staff, and SFC providers complete a course of
				  instruction specific to applicable job duties in accordance with:
(1) residential supports and group home
				  services per OAC
				  340:100-3-38.1;
(2) employment services per OAC
				  340:100-3-38.2,
				  excluding job coaching services through contracts with industry, per OAC
				  317:40-7-18.
				  The job coach, per OAC
				  317:40-7-18,
				  completes contracts with industry job coach curriculum, approved by the DDSD
				  director of human resource development, within 30 days of assignment as job
				  coach;
(3) supports in the family's
				  or service recipient's home through Community Waiver or Homeward Bound Waiver,
				  other than residential supports, per OAC
				  340:100-3-38.3;
(4) SFC per OAC
				  340:100-3-38.4;
(5) supports in the family's or service
				  recipient's home through an In-Home Supports Waiver per OAC
				  340:100-3-38.5;
(6) DDSD case management services per OAC
				  340:100-3-38.6;
(7) program coordination services per OAC
				  340:100-3-38.7;
(8) employment program manager services per
				  OAC
				  340:100-3-38.8;
(9) DDSD or provider agency supervisory or
				  management support per OAC
				  340:100-3-38.9;
(10) respite, homemaker, or homemaker respite
				  services per OAC
				  340:100-3-38.12;
				  and
(11) supports in alternative
				  group homes per OAC
				  340:100-3-38.13.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.1 - Training requirements for staff providing residential supports

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Oklahoma
				  Administrative Code (OAC) 340:100-3-38.1 sets forth training requirements for
				  staff, volunteers, and direct supervisors providing either full- or part-time
				  direct supports for a service recipient receiving:
(1) daily living supports (DLS), per OAC
				  317:40-5-150;
(2) Prader-Willi Syndrome services;
(3) agency companion services (ACS), per Part
				  1 of OAC 317:40-5; or
(4) group
				  home services, per OAC 340:100-6.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.2 - Training requirements for staff providing employment services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Oklahoma
				  Administrative Code (OAC) 340:100-3-38.2 sets forth training requirements for
				  provider agency staff, volunteers, and direct supervisors providing either
				  full- or part-time direct supports for a service recipient receiving:
(1) center-based services;
(2) community-based services;
(3) sheltered workshop services;
(4) job coaching services, excluding services
				  per OAC
				  317:40-7-8;
				  or
(5) other supported employment
				  services.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.3 - Training requirements for staff providing supports in family's or service recipient's home through Community Waiver or Homeward Bound Waiver, other than residential supports

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Oklahoma Administrative Code (OAC) 340:100-3-38.3
				  sets forth training requirements for provider agency staff, volunteers, and
				  direct supervisors providing direct supports funded through the Community
				  Waiver or Homeward Bound Waiver in the family's or service recipient's home.
				  Staff providing:
(1) services through an
				  In-Home Supports Waiver must complete training per OAC
				  340:100-3-38.5;
				  and
(2) residential supports per
				  OAC
				  340:100-5-22.1
				  must complete training per OAC
				  340:100-3-38.1.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.4 - Training requirements for persons providing specialized foster care

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Oklahoma
				  Administrative Code (OAC) 340:100-3-38.4 sets forth training requirements for
				  persons providing specialized foster care (SFC).
(b)
Initial training.
Prior to
				  the contractual agreement with the Oklahoma Health Care Authority (OHCA), SFC
				  providers must complete the:
(1) online or
				  first available Developmental Disabilities Services (DDS) approved foundation
				  training course and effective teaching course. The first available class is the
				  first unfilled class held within 60 miles of the SFC provider's work location;
				  and
(2) SFC orientation training as
				  approved by the DDS director of human resource development.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.5 - Training requirements for staff providing supports in family's or service recipient's home through an In-Home Supports Waiver

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Oklahoma
				  Administrative Code (OAC) 340:100-3-38.5 sets forth training requirements for
				  staff providing direct supports funded through an In-Home Supports Waiver
				  (IHSW) in the family's or service recipient's home. Staff providing employment
				  supports must complete training per OAC
				  340:100-3-38.2.
(b)
New employee training.
No
				  later than 30-calendar days following the hire date, staff providing direct
				  supports or supervising at any level the delivery of direct supports must
				  complete the online or first available Developmental Disabilities Services
				  (DDS)-approved foundation training course and effective teaching course. The
				  supervisory staff training requirement does not apply to the service recipient
				  or representative who is self-directing services per OAC
				  317:40-9-1.
				  The person directing services per OAC
				  317:40-9-1
				  must complete the approved self-directed services training course. The first
				  available class is the first unfilled class held within 60 miles of staff's
				  work location following staff's hire date.
(c)
First aid and cardio-pulmonary
				  resuscitation (CPR).
Direct support staff must be certified in an
				  approved course of first aid and CPR before providing services alone or with
				  other untrained staff.
(1) First aid and CPR
				  certification of staff must occur within 90-calendar days following the staff's
				  hire date.
(2) The service
				  recipient's Personal Support Team (Team) may determine, based on the service
				  recipient's needs, that staff must receive first aid and CPR certification in
				  less than 90-calendar days.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.6 - Training requirements for Developmental Disabilities Services Division case managers and case management supervisors

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
OAC
				  340:100-3-38.6 sets forth training requirements for Developmental Disabilities
				  Services Division (DDSD) case managers and case management
				  supervisors.
(b)
New employee
				  training.
No later than 30 days following the date of hire, all DDSD
				  case managers must complete the first available DDSDapproved foundation
				  training course and effective teaching course. The first available class is the
				  first unfilled class held within 60 miles of the case manager's work location
				  following the case manager's date of hire.
(c)
Case management training.
Within the first 12 months of employment, all DDSD case managers complete Form
				  06TR061E, Case Management Competency Checklist.
(d)
Ongoing case manager
				  training.
All DDSD case managers and case management supervisors
				  complete at least 20 hours of annual training through courses, workshops,
				  conferences, or other sources, per OAC
				  340:100-3-38(b)(1).
(e)
Exceptions.
Exceptions to
				  training requirements per OAC 340:100-3-38.6 may be made by the DDSD director
				  or designee.
Added at 19 Ok Reg
					 2948, eff 8-1-02 (emergency); Added at 20 Ok Reg 936, eff 6-1-03; Amended at 25
					 Ok Reg 986, eff 5-15-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.7 - Training requirements for program coordinators

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
OAC
				  340:100-3-38.7 sets forth training requirements for persons employed by a
				  provider agency to meet the program coordination requirements per OAC
				  340:100-5-22.1
				  and OAC
				  340:100-6-55,
				  or to supply supervision, guidance, and oversight of paraprofessional staff
				  providing direct supports. If providing fill-in direct support services, the
				  program coordinator must complete applicable training per OAC
				  340:100-3-38.1,
				  340:100-3-38.3,
				  340:100-3-38.5,
				  or
				  340:100-3-38.13.
(b)
New employee training.
No
				  later than 30 days following the date of hire, persons performing program
				  coordination duties must complete the online or first available Developmental
				  Disabilities Services Division (DDSD) approved foundation training course and
				  effective teaching course. The first available class is the first unfilled
				  class held within 60 miles of the program coordinator's primary work location
				  following the program coordinator's date of hire.
(c)
Job-specific training.
Each
				  program coordinator must complete:
(1) within
				  one week after date of assignment, health care coordinator training;
(2) within 60 days after date of assignment,
				  Health course;
(3) within 90 days
				  after date of assignment:
(A) case management
				  Individual Plan module;
(B) case
				  management Quality Assurance module; and
(C) an approved medication administration
				  course per OAC
				  340:100-3-38.10;
				  and
(4) within one year
				  after date of assignment, at least 12 hours of supervisory training when
				  supervising direct support staff.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.8 - Training requirements for employment services program managers

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
OAC
				  340:100-3-38.8 sets forth training requirements for persons employed to meet
				  the program manager requirements per OAC
				  317:40-7-20.
				  If providing fill-in direct support services, the program manager must complete
				  direct support staff training per OAC
				  340:100-3-38.2.
(b)
New employee training.
No
				  later than 30 days following the date of hire, each program manager must
				  complete the online or first available Developmental Disabilities Services
				  Division (DDSD) approved foundation training course and effective teaching
				  course. The first available class is the first unfilled class held within 60
				  miles of the program manager's primary work location following the program
				  manager's date of hire.
(c)
Job-specific training.
The program manager must complete:
(1) prior to assuming program manager duties,
				  the job coach certification training;
(2) within 60 days after date of assignment:
(A) advanced employment specialist training;
				  and
(B) program manager training;
				  and
(3) within 90 days
				  after date of assignment:
(A) case management
				  Individual Plan module;
(B) case
				  management Quality Assurance module; and
(C) an approved medication administration
				  course per OAC
				  340:100-3-38.10.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.9 - Training requirements for all Developmental Disabilities Services Division (DDSD) and provider agency supervisory staff

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
Staff members
				  providing supervision of other staff members in a provider agency or DDSD are
				  required to complete training as explained in this Section.
(b)
New employee training.
No
				  later than 30 days following the date of hire, provider agency staff
				  supervising at any level the delivery of direct supports and all DDSD staff
				  must complete the first available DDSD-approved foundation training course and
				  the approved effective teaching course. The first available class is the first
				  unfilled class held within 60 miles of the staff person's work location
				  following the person's date of hire.
(c)
Supervisory training.
All
				  DDSD supervisory staff and provider agency staff in supervisory or management
				  positions complete 12 hours of supervisory or management training:
(1) within 60 days of assuming supervisory
				  duties; and
(2) each
				  year.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.10 - Medication administration training

Current through Vol. 41, No. 20, July 1, 2024
(a)
General requirements.
Staff must be certified in a medication
				  administration-training course approved by the Developmental Disabilities
				  Services Division (DDSD) human resource development director before
				  administering medication(s) to a person receiving services or assisting with a
				  person's medication support plan.
(1) The
				  DDSD human resource development director may approve medication administration
				  certification from another state when supplied with a copy of an acceptable
				  course curriculum.
(2) A licensed
				  nurse who maintains a current, unrestricted license is exempt from the training
				  requirements of this paragraph.
(A) Licensed
				  practical nurses (LPNs) and registered nurses (RNs) may administer medications
				  in accordance with their training.
(B) The employer must maintain a copy of the
				  nurse's license in the nurse's personnel file or make the license available for
				  review.
(3)
				  Certification or re-certification to administer medications is valid for one
				  year from the date of issuance.
(A) If a
				  person allows his or her medication administration certification to expire, he
				  or she cannot administer medication(s) or assist with a medication support
				  plan. If the person's certification has been expired for less than 60 days, the
				  person's certification is renewed by taking the one-day update
				  training.
(B) If the person's
				  medication administration certification has been expired for 60 days or more,
				  the person does not administer medication(s) or assist with a medication
				  support plan and must complete an approved initial medication administration
				  class.
(4) All provider
				  agencies must:
(A) establish written policies
				  that assure compliance with the rules in this Section and with applicable
				  federal and state laws;
(B) provide
				  documentation that staff have been given an in-service in agency-specific
				  practices, including, but not limited to medication storage requirements,
				  documentation forms, and procedures for a medication event, per OAC
				  340:100-3-34;
				  and
(C) maintain a copy of each
				  employee's current certification in his or her personnel file.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.11 - Training tracking system [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 19 Ok Reg
					 2948, eff 8-1-02 (emergency); Added at 20 Ok Reg 936, eff 6-1-03; Revoked at 28
					 Ok Reg 897, eff 6-1-11
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.12 - Training requirements for direct support staff providing respite, homemaker, or homemaker respite services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
OAC
				  340:100-3-38.12 sets forth training requirements for direct support staff or
				  provider agency volunteers and direct supervisors providing only respite,
				  homemaker, or homemaker respite services through the Community Waiver, an
				  In-Home Supports Waiver (IHSW), or Homeward Bound Waiver in the family's or
				  service recipient's home or in any community setting as specified per the
				  service recipient's Individual Plan (Plan).
(1) If Form 06IS037E, In-Home Supports Waiver
				  - Certificate of Competency, is in place for IHSW participants per OAC
				  340:100-3-38.5,
				  staff does not have to meet the requirements of OAC 340:100-3-38.12.
(2) Direct support staff providing services
				  beyond respite, homemaker, or homemaker respite services completes training
				  appropriate to staff jobs per OAC
				  340:100-3-38.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-38.13 - Training requirements for staff providing supports in alternative group homes

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
OAC 340:100-3-38.13 sets forth training
				  requirements for staff or volunteers and direct supervisors providing direct
				  supports for a service recipient in an alternative group home per OAC
				  340:100-5-22.6.
(b)
New employee training.
No
				  later than 30 days following the date of hire, staff providing direct supports
				  or supervising at any level the delivery of direct supports must complete the
				  online or first available Developmental Disabilities Services Division (DDSD)
				  approved foundation training course and effective teaching course. The first
				  available class is the first unfilled class held within 60 miles of the staff's
				  work location following the staff's date of hire.
(c)
First aid and cardio-pulmonary
				  resuscitation (CPR).
All direct support staff must be certified in an
				  approved course of first aid and CPR before providing services alone or with
				  other untrained staff.
(1) First aid and CPR
				  certification of each staff must occur within 90 days following
				  employment.
(2) The service
				  recipient's Personal Support Team (Team) may determine, based on the service
				  recipient's needs, staff must receive first aid and CPR certification in less
				  than 90 days.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-39 - Pre-employment screening for community services workers

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legal basis.
Section
				  1025.1
				  et seq. of Title 56 of the Oklahoma Statutes (56 O.S. §§ 1025.1 et
				  seq.) requires Oklahoma Human Services (OKDHS) to establish and maintain a
				  registry listing the names of community services workers against whom a final
				  investigative finding of maltreatment involving a service recipient, was made
				  by OKDHS or an administrative law judge. Providers of community services:
(1) are required to conduct criminal history
				  records and OKDHS Community Services Worker Registry (Registry) searches prior
				  to any community services worker's permanent employment; and
(2) must not hire, contract with, or use as a
				  volunteer, a person whose name is listed in the Registry or who has a criminal
				  background, per Oklahoma Administrative Code (OAC) 340:100-3-39(e)(1)(G).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-40.1 - Continuous medical record [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 3102, eff 6-7-00 (emergency); Added at 18 Ok Reg 1254, eff 5-11-01; Amended at
					 25 Ok Reg 986, eff 5-15-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 3 - Administration › Part 3 - ADMINISTRATION › Section 340:100-3-41 - Telehealth

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability and scope.
Telehealth services do not expand services covered through Developmental
				  Disabilities Services (DDS) Home and Community-Based Services (HCBS) waivers.
				  Telehealth services are a delivery option for certain covered services.
				  Telehealth services apply to contract professional services, including speech
				  therapy, physical therapy, occupational therapy, audiology, psychology,
				  nutrition, family training, family counseling, nursing, and dental care.
(1) When there are technological difficulties
				  in performing an objective or a thorough assessment, or there are problems in
				  the service recipient's understanding of telehealth, hands-on-assessment,
				  in-person care, or both is provided for the service recipient.
(2) Any service delivered using telehealth
				  technology is appropriate for telehealth delivery and meets the same quality
				  level and is otherwise on par with the same service delivered in person.
(3) A telehealth encounter
				  maintains the confidentiality and security of protected health information in
				  accordance with applicable state and federal law, including, but not limited
				  to, Section 1-109 of Title 43A of the Oklahoma Statutes, Part 2 of Title 42 of
				  the Code of Federal Regulations ( 42 C.F.R., Part 2), and 45 C.F.R., Parts 160
				  and 164.
(4) For purposes of DDS
				  HCBS waiver reimbursement, telehealth is the use of interactive audio, video,
				  or other electronic media for the purpose of diagnosis, consultation, or
				  treatment that occurs in real-time and when the service recipient is actively
				  participating during the transmission.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 1 - ADMISSION AND SAFEGUARDS › Section 340:100-5-1 - Admission [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Amended
					 at 12 Ok Reg 429, eff 1-1-95 (emergency); Amended at 12 Ok Reg 3460, eff 7-1-95
					 (emergency); Amended at 13 Ok Reg 2203, eff 6-14-96; Revoked at 18 Ok Reg 3436,
					 eff 6-28-01 (emergency); Revoked at 19 Ok Reg 1168, eff
					 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 1 - ADMISSION AND SAFEGUARDS › Section 340:100-5-2 - Service safeguards [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff
					 4-27-92
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 1 - ADMISSION AND SAFEGUARDS › Section 340:100-5-3 - Emergency Services

Current through Vol. 41, No. 20, July 1, 2024
(a)
General
				  information.
Emergency Services are support services that provide
				  short-term relief to individuals and their families or caregivers to prevent
				  out-of-home placement, and to ensure the health and welfare of the individual.
(1) Emergency Services are provided to
				  resolve an emergency situation and only after all other resources have been
				  exhausted.
(2) The use of Emergency
				  Services is intended to eliminate identified issues that jeopardize health,
				  safety, or continued home residence of the individual.
(3) The rules in this Section do not apply to
				  individuals who receive services through a Home and Community-Based Waiver
				  (HCBW).
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-15 - Developmental Disabilities Services Division case manager activities

Current through Vol. 41, No. 20, July 1, 2024
Each person receiving Developmental Disabilities Services
					 Division (DDSD) Home and Community Based Services (HCBS) Waivers is assigned a
					 case manager who ensures that individual needs are met through linkage,
					 assessment, brokerage, advocacy, and monitoring activities. . The DDSD case
					 manager:
(1) completes or arranges
				  necessary assessments to identify service recipient needs;
(2) has overall responsibility for developing
				  and updating the service recipient's Individual Plan (IP), per OAC
				  340:100-5-50
				  through
				  340:100-5-58,
				  and Plan of Care;
(3) describes
				  service options in sufficient detail to ensure the service recipient, or parent
				  or guardian, as applicable, is able to make an informed choice regarding
				  services;
(4) assists service
				  recipients in gaining access to needed medical, social, educational, and other
				  services and supports;
(5)
				  coordinates and monitors services delivered to determine their effectiveness in
				  meeting the service recipient's needs;
(6) has the authority to implement approved
				  services prescribed in the service recipient's IP and access emergency or
				  crisis services, per OAC 317:40 and OAC 340:100; and
(7) documents case management services in
				  Client Contact Manager (CCM).
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Amended
					 at 22 Ok Reg 882, eff 5-12-05; Amended at 24 Ok Reg 1046, eff
					 5-11-07
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-16 - Individual Habilitation Plan [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Revoked at 15 Ok Reg
					 2136, eff 5-5-98 (emergency); Revoked at 16 Ok Reg 1056, eff
					 4-26-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-17 - Habilitation services - professional and paraprofessional [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 1131, eff 1-24-92 (emergency); Amended at 9 Ok Reg 2759, eff 7-13-92; Revoked
					 at 26 Ok Reg 922, eff 5-15-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-18 - Employment services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Amended
					 at 10 Ok Reg 4353, eff 7-21-93 (emergency); Amended at 11 Ok Reg 2303, eff
					 5-26-94; Revoked at 15 Ok Reg 1309, eff 3-1-98 (emergency); Revoked at 16 Ok
					 Reg 1056, eff 4-26-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-19 - Support services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 13 Ok Reg
					 3715, eff 4-29-96 (emergency); Amended at 14 Ok Reg 1399, eff 5-12-97; Revoked
					 at 24 Ok Reg 1046, eff 5-11-07
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-20 - Respite Voucher Program

Current through Vol. 41, No. 20, July 1, 2024
(a)
Applicability.
The rules in this Section apply to the respite
				  voucher program operated by the Oklahoma Department of Human Services DHS
				  Developmental Disabilities Services (DDS). When funding resources are
				  sufficient, DDS may use funds for the provision of respite vouchers. For the
				  purpose of this Section, respite is defined as temporary relief for a caregiver
				  who is caring for a person with a developmental disability , known as the care
				  recipient.
(b)
Eligibility.
(1) Respite
				  vouchers may be issued to caregivers of a care recipientwho:
(A) has a developmental disability per
				  Section
				  1408 of
				  Title 10 of the Oklahoma Statutes;
(B) is a United States citizen or a qualified
				  alien;
(C) is in DHS custody living
				  in a family home;
(D) is in DHS
				  custody and placed in kinship foster family care per Oklahoma Administrative
				  Code (OAC)
				  340:75-7-2;
(E) receives less than 20 hours per week of
				  state funded services, such as:
(i) Sheltered
				  Workshop;
(ii) Community Integrated
				  Employment; or
(iii) Adult
				  Day;
(F) does not
				  receive:
(i) services through a DDS Home and
				  Community-Based Services (HCBS) Waiver;
(ii) services through the Advantage
				  Waiver;
(iii) respite services
				  funded through any other state or federal program or service; or
(iv) the Family Support Assistance Payment;
				  and
(G) does not live:
(i) in an assisted living facility;
(ii) independently; or
(iii) in a drug or alcohol treatment
				  facility.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-21 - Family training and counseling [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 8 Ok Reg
					 2163, eff 5-13-91 (emergency); Amended at 9 Ok Reg 1549, eff 4-27-92; Revoked
					 at 26 Ok Reg 922, eff 5-15-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 100 - Developmental Disabilities Services › Subchapter 5 - Client Services › Part 3 - SERVICE PROVISIONS › Section 340:100-5-22 - Residential services

Current through Vol. 41, No. 20, July 1, 2024
Residential services are provided contingent upon the
					 availability of funding and resources. Provision of services may be determined
					 by government regulations or the judiciary. Service recipients who require
					 residential supports are provided services determined by the Personal Support
					 Team (Team), per OAC
					 340:100-5-52,
					 to represent the least restrictive appropriate setting possible.
(1) All referrals for residential services
				  are processed per OAC 317:30 and OAC 317:40 or OAC 340:100.
(2) All service recipients must meet
				  eligibility requirements per OAC 340:100 for residential services.
(3) The service recipient, family member,
				  and, if applicable, guardian are included as part of the Team to identify
				  residential service needs.
(4)
				  Residential services include:
(A) assisted
				  living services per OAC
				  340:100-5-22.2;
(B) group home services per OAC
				  340:100-6;
(C) home- and
				  community-based services options per OAC
				  340:100-5-22.1
				  and group home services per OAC
				  317:40-5-152;
(D) private intermediate care facility for
				  the mentally retarded (ICF/MR);
(E)
				  public ICF/MR programs at Northern Oklahoma Resource Center of Enid (NORCE) and
				  Southern Oklahoma Resource Center (SORC) per OAC
				  317:30-5-122.
				  Service recipients who meet ICF/MR level of care requirements may be admitted
				  to public ICFs/MR for residential services when their individual circumstances
				  indicate placement in a public ICF/MR is the least restrictive, most
				  appropriate residential environment available.
(i) Service recipients who are able to
				  receive services that meet their needs in less restrictive environments than a
				  state-operated facility are not eligible for admission.
(ii) This does not preclude the provision of
				  respite services or other emergency interventions that may require service
				  recipients reside at NORCE or SORC for a time-limited period; and
(F) specialized public ICF/MR
				  program at Robert M. Greer Center (Greer) per OAC 340:100-11.