Ohio Administrative Code › Title 5101:12 - Child Support › Chapter 5101:12-1 - Support enforcement › Section 5101:12-1-20 - Confidentiality of information

Current through all regulations passed and filed through July 1, 2024
(A) This rule and its supplemental rules
			 describe the requirements for authorized access to, use, disclosure, and
			 safeguarding of information contained in a person's case record.
(B) A reference guide for this rule and its
			 supplemental rules are contained in the JFS 01709, "Confidentiality of
			 Information Reference Guide" (effective or revised effective date as identified
			 in rule
			 5101:12-1-99 of the
			 Administrative Code.)
(C) The
			 following definitions apply to this rule and its supplemental rules:
(1) "Agent of a court" means a person
			 authorized to act for and under the direction of a court with the authority to
			 issue an order for the support and maintenance of child, or to serve as the
			 initiating court in an action to seek a child support order.
(2) "Alleged father" means a man who is
			 believed to be or believes himself to be the natural father (also known as
			 putative father).
(3) "Attorney of
			 a child" means a licensed lawyer who has entered into an attorney-client
			 relationship with either the child or the child's resident parent to provide
			 legal representation to the child or resident parent related to the
			 establishment of paternity, or the establishment, modification, or enforcement
			 of child support. An attorney-client relationship imposes an ethical and
			 fiduciary duty upon the attorney to represent the client's best interests under
			 applicable rules of professional responsibility.
(4) "Case record" has the same meaning as in
			 rule 5101:12-10-05 of the
			 Administrative Code.
(5) "Case
			 participant" means any person who is identified by a participant number in the
			 support enforcement tracking system (SETS).
(6) "Confidential information" means any
			 personal information, as defined in this rule, relating to a specified person
			 or a person who can be identified by reference to one or more factors specific
			 to him or her, including but not limited to the person's social security
			 number, residential and mailing addresses, employment information, and
			 financial information.
(7)
			 "Custodial parent" means a parent of a minor child who lives in the same
			 household as the child.
(8)
			 "Federal parent locator service (federal PLS)" means the parent locator service
			 established and operated by the federal office of child support
			 enforcement.
(9) "Independent
			 verification" or "independently verified" means the process of acquiring and
			 confirming confidential information through the use of a second
			 source.
(10) "IV-D case" has the
			 same meaning as in rule
			 5101:12-1-10 of the
			 Administrative Code.
(11)
			 "Non-custodial parent (NCP)" means a parent of a minor child who does not live
			 in the same household as the child.
(12) "Non-IV-D case" has the same meaning as
			 in rule
			 5101:12-1-10 of the
			 Administrative Code
(13) "Person"
			 means an applicant or recipient of IV-D services or an individual or entity who
			 is a case participant in a IV-D or non-IV-D case.
(14) "Personal information" means any
			 information that describes anything about a person, or indicates action done by
			 or to a person, or indicates that a person possesses certain personal
			 characteristics, and that contains, and can be retrieved from a system by a
			 name, identifying number, symbol, or other identifier assigned to a
			 person.
(15) "Representative of a
			 child" means a custodial parent, legal guardian, attorney of a child, guardian
			 ad litem, or a caretaker relative having custody of, or responsibility for the
			 child.
(16) "Requestor" means any
			 individual or entity who has requested information.
(17) "State parent locator service (state
			 PLS)" means the parent locator service established and operated by the office
			 of child support (OCS) within the Ohio department of job and family services
			 (ODJFS).
(18) "Support enforcement
			 program services" has the same meaning as in rule
			 5101:12-1-10 of the
			 Administrative Code.