New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter D - Accounting Manual For Public Housing Agencies › Part 1642 - Basic Instructions › Subpart 1642-4 - Tenant Accounting › Section 1642-4.4 - Daily statement of operations

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For the purpose of recording a summary of
						all transactions with tenants, a daily statement of operations shall be
						prepared. A specimen form of daily statement of operations is shown as Exhibits
						23 and 24 of Appendix S-8. At the close of each day, the accumulated total of
						each type of transaction, both for charges and credits, shall be recorded on
						the appropriate line of the daily statement of operations. The daily statement
						of operations shall contain a line for each charge and credit heading used in
						the tenants charge and credit book (Exhibit 25, Appendix S-8). Charges and
						credits to tenants' accounts receivable shall be separated from charges and
						credits to security deposits.
(b) A
						listing of miscellaneous charge and credit tickets shall be made daily and
						summarized on the reverse side of the daily statement of operations. Where
						adjustments (supported by miscellaneous charge and credit tickets) have been
						made for errors in posting or for cancellation of rents and other charges
						previously made to tenants' accounts, the amounts of the adjustments shall be
						entered in the correction and adjustments columns, as either an addition or
						deduction of the item. The amount entered in the net total column shall be the
						amount entered in the total column plus or minus the adjustments recorded in
						the correction column.
(c)
						Alternative procedures for reflecting the scheduled charges to tenants for
						basic rent and surcharges on the daily statement of operations for the first
						day of the month are possible. A recommended procedure is to enter the gross
						rent roll control figures (taken from the rent roll and vacancy loss control
						book) for the basic rent schedule and surcharges on the first line of the
						charges section, on the reverse side of the daily statement of operations,
						making the notation "rent roll control" in the ticket number column. The
						vacancy loss control figure of the first day of the month (taken from the rent
						roll and vacancy loss control book) is similarly entered on the first line of
						the credits section, making the notation "vacancy loss" in the ticket number
						column. Miscellaneous charge and credit tickets dated the first day of the
						month are then listed and analyzed in the manner previously described and the
						totals at the end of the day transcribed to the front of the form. It is
						evident that, under this procedure, the net totals (column 5, Exhibit 23 of
						Appendix S-8) carried forward to the tenants charge and credit book will
						automatically reflect the controlled scheduled authorized rent charges made to
						tenants on the first day of the month.