reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.1 - Background investigations

Current through Vol. 41, No. 20, July 1, 2024
(a)
Criminal history review-program process.
(1)
Criminal history review requests
				  and results for programs.
Programs request criminal history reviews from
				  the Oklahoma Department of Human Services (DHS) Office of Background
				  Investigations (OBI), per Oklahoma Administrative Code (OAC)
				  340:2-46-4.
(2)
Criminal
				  history restriction waiver process.
The process in (A) - (D) of this
				  paragraph is followed when a program requests a criminal history restriction
				  waiver.
(A) The decision to grant or deny a
				  criminal history restriction waiver is made by the restriction waiver review
				  committee consisting of three Child Care Services (CCS) staff. The committee
				  decision is based on documentation indicating that the health, safety, and
				  well-being of children will not be endangered. The granting of a restriction
				  waiver requires unanimous committee decision. Criteria considered include the:
(i) types of crimes or offenses the
				  individual was convicted of or disposition, including a plea of guilty or nolo
				  contendere (no contest), or a finding made;
(ii) nature of the offense(s);
(iii) individual's age at the time of the
				  offense(s);
(iv) circumstances
				  surrounding commission of the offense(s) demonstrating whether the individual
				  will re-offend;
(v) number of
				  offenses the individual was convicted of or findings made;
(vi) length of time elapsed since the last
				  conviction or disposition including a plea of guilty or nolo contendere (no
				  contest), or a finding made;
(vii)
				  relationship of the offense(s) to the individual's ability to care for
				  children;
(viii) evidence of
				  rehabilitation or education activities since the offense was committed, such as
				  counseling;
(ix)  statement from
				  the individual having the criminal history; and
(x) references of community members
				  concerning the individual documented on Form 07LC090E, Criminal History
				  Restriction Waiver Reference, including the reference's name, address, and
				  phone number.
(B) CCS
				  State Office provides programs with written notice of the decision.
(C) Licensing staff monitors:
(i) criminal history restriction waiver
				  notification posting in the facility and placement in the compliance file, when
				  required; and
(ii) any additional
				  program instructions.
(D)
				  A criminal history restriction waiver may be rescinded at the discretion of the
				  criminal history restriction waiver review
				  committee.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.2 - Procedures for Day Care Provider Contract, OAC 340:70, Appendix I [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 13 Ok Reg
					 499, eff 11-14-95 (emergency); Added at 13 Ok Reg 2663, eff 6-28-96; Revoked at
					 16 Ok Reg 285, eff 11-3-98 (emergency); Revoked at 16 Ok Reg 1080, eff
					 4-26-99
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.3 - Certification of programs to receive a quality rating and improvement level

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The quality rating
				  and improvement system (QRIS) provides a framework for building strong early
				  care and education programs. This systematic approach assesses, improves, and
				  communicates quality levels in early care and out-of-school time education
				  programs. The QRIS quality components include:
(1) management and administration;
(2) workforce qualifications and professional
				  development;
(3) learning and
				  development;
(4) family
				  partnerships; and
(5) program
				  evaluation and continuous quality improvement.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.4 - Licensing status and compliance criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-, three-, four-, and five-star licensing status criteria.
For
				  star certification, programs have a license or permit.
(b)
Two-, three-, four-, and five-star
				  compliance criteria.
The monitoring visits and substantiated complaints
				  for the last 24 months of operation are reviewed. The Licensing file from the
				  applicant's previous licenses is considered. Numerous, repeated, and serious
				  non-compliance, per Oklahoma Administrative Code (OAC)
				  340:110-1-9.3 are considered when
				  approving or denying star certification. The request for star certification may
				  be denied or the level reduced, when:
(1)
				  there are numerous, repeated, or serious non-compliance with applicable
				  Licensing requirements;
(2) a
				  serious incident occurs resulting in injury or imminent risk of harm to a
				  child;
(3) an Emergency Order or
				  notice of proposed request for license denial or license revocation is
				  issued;
(4) a serious substantiated
				  complaint occurs;
(5) the program
				  fails to employ a qualified director for six months or more; or
(6) star certification level criteria are not
				  met.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.5 - Administrative criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-,
				  three-, four-, and five-star center criteria.
Administrative criteria
				  listed in (1) - (6) of this subsection are required.
(1) At least annually, the director or
				  supervising personnel evaluates personnel in writing utilizing the Oklahoma
				  Core Competencies and assists personnel in developing the educational
				  professional development plan.
(2)
				  Personnel policies are provided to personnel upon employment and when revisions
				  are made. These policies include information on:
(A) personnel hiring and
				  termination;
(B) job duties and
				  responsibilitiesfor each position;
(C) professional development requirements,
				  including minimum professional development hours required;
(D) personnel attendance policy;
(E) the program's mission or vision
				  statement;
(F) organizational
				  structure;
(G) professional and
				  ethical conduct;
(H) children's
				  transition plans for:
(i) daily activity
				  transitions;
(ii) new teaching
				  personnel or classroom; and
(iii)
				  transition to a new child care program, Head Start, or school; and
(I) continuity of care plans, per
				  Oklahoma Administrative Code (OAC)
				  340:110-1-8.8(b)(5).
(3) Personnel policies are
				  maintained on site.
(4) Programs
				  are registered as a direct care organization with the Oklahoma Professional
				  Development Registry (OPDR) by following and maintaining all items listed in
				  the Direct Care Facility Handbook.
(5) Program personnel counted in staff-child
				  ratio and the director are OPDR members having current Professional Development
				  Ladder (PDL) certificates. New personnel counted in staff-child ratio and
				  directors must be verified on OPDR having current PDL certificates within 12
				  months of employment.
(6) Personnel
				  meetings are conducted, at least:
(A) twice
				  annually for two-star programs;
(B)
				  quarterly for three-star programs;
(C) every other month for four-star programs;
				  and
(D) monthly for five-star
				  programs.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.6 - Director, personnel, and primary caregiver qualification criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-, three-, four-, and five-star
				  master teacher qualifications.
Required criteria include:
(1) a current Oklahoma Professional
				  Development Ladder (OPDL) certificate of Level 4 or higher;
(2) completed training in Oklahoma's Early
				  Learning Guidelines (ELG); however, new master teachersor probationary master
				  teachers hired or assuming the responsibilities after certification are trained
				  within 90-calendar days; and
(3)
				  employment on-site, full-time; however, out-of-school time master teachers are
				  on-site at least 50 percent of weekly-operating hours.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.7 - Professional development criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-,
				  three-, four-, and five-star center director professional development
				  criteria.
No more than six hours of informal professional development,
				  per Professional Development Ladder (PDL) certification may be counted in total
				  hours. Director qualifications listed in (1) through (4) of this subsection are
				  required.
(1) Prior to star certification, the
				  director has documentation of:
(A) at least
				  two college credits or 30-clock hours of job-related professional development
				  within the last 12 months or within current PDL certification, when applicable;
				  and
(B) Quality Rating and
				  Improvement System (QRIS) orientation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.8 - Learning and development criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-,
				  three-, four-, and five-star center criteria.
Criteria in (1) through
				  (5) of this subsection are required for all star levels.
(1) Television or other screen time is not
				  used for children 1 year of age and younger.
(2) Out-of-school time programs and programs
				  licensed as day camps may have required interest areas set up throughout the
				  program as long as children are supervised and have accessible free choice to
				  all required areas.
(3) At least
				  two interest areas are available outdoors for children 2 years of age and
				  older.
(4) Classroom schedules are
				  predictable and responsive to children's needs, balancing child-initiated play
				  and teacher-guided activities.
(5)
				  Teaching personnel prepare children for transitions. A written plan is
				  maintained, per Oklahoma Administrative Code (OAC)
				  340:110-1-8.5.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.9 - Family partnership criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-,
				  three-, four-, and five-star center criteria.
Family partnership
				  criteria in (1) through (7) of this subsection are required for all star
				  levels.
(1) A system is established and
				  maintained for sharing and communicating with families any confidential
				  information specific to the child's physical and emotional state.
(2) A system is established and maintained
				  for sharing and communicating program information to families. Programs inform
				  families using at least two methods in (A) through (E) of this paragraph.
				  Methods are:
(A) a bulletin board;
(B) a newsletter;
(C) a parent handbook;
(D) a website, specific to each program
				  location; or
(E) email, social
				  media, or other electronic communication.
(3) Families are welcomed in the program at
				  all times, such asmealtimesand classroom observation or volunteering.
(4) Individual family conferences are offered
				  and encouraged, at least annually, discussing children's progress, challenges,
				  and accomplishments, and establishing goals. Documentation is maintained with
				  the child's records. Out-of-school time programs offer conferences when needed
				  or requested.
(5) Programs provide
				  a family resource area with books, pamphlets, or parenting articles and
				  community resources and, provide referral information, when indicated. When
				  provided electronically, resources are easily accessible and printable.
				  Resources are available in languages representing the program's
				  families.
(6) At least two family
				  events with guest speakers or special activities are conducted annually, such
				  as open houses, brown bag lunches, family pot-luck dinners, and children's
				  programs. These events may be held in conjunction with individual family
				  conferences.
(7) Children and
				  families' home languages and cultures are respected by adapting communication
				  methods.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.10 - Program evaluation for continuous quality improvement criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Two-, three-, four-, and five-star
				  center criteria.
Program evaluation criteria in this subsection are
				  required for centers.
(1) Personnel and
				  families are surveyed annually identifying program strengths and weaknesses and
				  evaluating effectiveness in meeting children's, families', and personnel's
				  needs.
(2) Part-day programs
				  annually conduct an equipment inventory using the appropriate Oklahoma Human
				  Services (OKDHS) form. Equipment inventories are maintained on file at the
				  program.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-8.11 - Additional four- and five-star criteria

Current through Vol. 41, No. 20, July 1, 2024
(a)
Center criteria.
Centers accredited by a Child Care Services
				  (CCS)-approved national accrediting organization or a Head Start grantee and
				  compliant with Head Start Program Performance Standards complete (1) of this
				  subsection. All other programs complete (1) and (2) of this subsection.
(1)
Additional four- and five-star
				  center professional development criteria.
Professional development
				  criteria in this subsection are required for centers. Four-star centers
				  implement one additional professional development criteria, and five-star
				  centers implement two additional professional development criteria.
(A) The director obtains three college
				  credits or 40-clock hours of job-related professional development annually, per
				  Professional Development Ladder (PDL) certification year.
(B) The director has a current gold or higher
				  level certificate, per Oklahoma Director's Credential.
(C) The director obtains at least one
				  additional certification, such as:
(i)
				  Director's Leadership Academy;
(ii)
				  Oklahoma Director's Certificate of Mastery;
(iii) National Administrator
				  Credential;
(iv) Director's
				  Advanced Training;
(v) Oklahoma
				  Director's Certificate of Completion; or
(vi) Oklahoma Director's Pathway to Program
				  Administration.
(D)
				  Required number of master teachers obtain two college credits or 30-clock hours
				  of job-related professional development annually, per PDL certification
				  year.
(E) The program utilizes
				  ongoing, evidence-based classroom coaching.
(F) Director and required number of master
				  teachers complete all Pyramid Model Infant/Toddler, Preschool, or Birth to Five
				  modules.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-9 - Case management

Current through Vol. 41, No. 20, July 1, 2024
(a)
Periodic
				  monitoring visits.
Licensing staff conducts a minimum of three,
				  unannounced monitoring visits to programs operating a full-year, and two,
				  unannounced monitoring visits annually to programs operating less than a
				  full-year. Licensing staff varies the monitoring visit times, including a lunch
				  observation and an evening visit to child care centers with extended
				  hours.
(b)
Ongoing
				  monitoring.
During monitoring visits, Licensing staff observes the
				  entire facility, including the outdoor play space and transportation vehicles,
				  when available. At, or subsequent to each monitoring visit, Licensing staff
				  verifies:
(1) compliance with Licensing
				  requirements;
(2) compliance with
				  stars criteria, per Oklahoma Administrative Code (OAC)
				  340:110-1-8.3;
(3) new personnel records including personnel
				  sheets and compliance with background investigations, per OAC
				  340:110-1-8.1;
(4) personnel professional development
				  records;
(5) the Oklahoma
				  Department of Human Services (DHS) database on applicable individuals, per OAC
				  340:110-1-8.1;
(6) fire and health inspections within the
				  last 24 months, when applicable;
(7) Form 07LC092E, Insurance Verification,
				  within the last 12 months, or posting of Form 07LC093E, Insurance Exception
				  Notification; and
(8) other
				  documentation requiring renewal.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-9.1 - Certification of child care facilities to receive increased reimbursement rate for the care of children with disabilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
Certification is
				  the process through which Child Care Services (CCS) licensing staff documents a
				  child care program meets certification requirements for a child with
				  disabilities.
(1) Certification is required
				  for a provider to receive the child care rate for a child with
				  disabilities.
(2) To qualify for
				  the higher rate the:
(A) program must be
				  licensed, have a provider contract, and be certified to care for the
				  child;
(B) child's family must be
				  eligible for Oklahoma Department of Human Services (DHS) subsidized child care
				  services; and
(C) child must be
				  receiving benefits from at least one source listed in (i) - (iii) of this
				  subparagraph.
(i) Supplemental Security
				  Income (SSI) benefits;
(ii) Sooner
				  Start, early intervention program for children birth to 3 years of age;
				  or
(iii) Special Education
				  Services, public school program for children 3 years of age and
				  older.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-9.2 - Complaint investigations

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legal
				  basis.
The Oklahoma Child Care Facilities Licensing Act (Act), Section
				  406 of Title 10 of the Oklahoma
				  Statutes (10 O.S. § 406), mandates that Oklahoma Human Services (OKDHS)
				  conduct a full complaint investigation alleging violation against the Act or
				  Licensing requirements.
(b)
Complaint receipt.
Complaints may be made to Licensing in writing,
				  in person, by phone, or electronically.
(c)
Complaint information.
Licensing staff obtains as much relevant information as possible from the
				  complainant.
(d)
Screening
				  complaints.
Licensing staff accepts a complaint for investigation when
				  alleging:
(1) non-compliance with Licensing
				  requirements;
(2) violation of the
				  Act;
(3) unlicensed facility
				  operation; or
(4) abuse or neglect
				  of a child in care.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-9.3 - Non-compliance with requirements

Current through Vol. 41, No. 20, July 1, 2024
(a)
Non-compliance documentation.
Licensing staff clearly and
				  concisely documents areas of non-compliance on the monitoring checklist and
				  summary, including operator discussion.
(1) A
				  plan of correction, including a specific agreed-on time period for
				  non-compliance correction is documented on the monitoring summary. When a
				  previous non-compliance was not corrected by the agreed-on time period, the
				  non-compliance is documented again with a shorter plan of correction
				  date.
(2) Immediate correction is
				  required when the non-compliance directly impacts children's health, safety, or
				  well-being.
(3) Licensing staff
				  requests the operator's signature on the monitoring summary, explaining the
				  signature indicates acknowledgment of recorded information.
(4) When the operator or individual in charge
				  refuses to sign, the refusal is documented on the monitoring summary.
(5) The operator is provided a monitoring
				  summary copy.
(6) Timeframes for
				  filing a grievance are provided on the monitoring summary. Refer to grievance
				  procedures, per Oklahoma Administrative Code (OAC)
				  340:110-1-15.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-9.4 - Emergency Order

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
An Emergency Order directing the closure of a child care
				  facility and/or immediate removal of children may be issued by the Oklahoma
				  Department of Human Services (OKDHS) when there is a direct and serious hazard
				  to the health, safety or welfare of any child cared for by the facility.
				  Examples of serious hazardous situations may include, but is not limited to,
				  circumstances:
(1) that result in the serious
				  injury or death of a child;
(2)
				  that place a child at a high risk for death or injury;
(3) when compelling evidence of child abuse
				  or neglect exists;
(4) when a child
				  leaves a facility without the staff's knowledge;
(5) when a child is left at a location away
				  from the facility;
(6) when a child
				  is left unattended in a vehicle;
(7) when a child is left alone in a
				  facility;
(8) when there are
				  serious non-compliance issues;
(9)
				  when a person is on the premises whose health or behavior would endanger the
				  health, safety, or well-being of children;
(10) when there is compelling evidence of the
				  presence of illegal drugs and/or drug paraphernalia; or
(11) continued operation of an unlicensed
				  facility.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-10 - Revocation or denial of license

Current through Vol. 41, No. 20, July 1, 2024
(a)
Failure to meet requirements.
When numerous, repeated, or serious
				  non-compliance with licensing requirements is observed and documented, or the
				  facility fails to adequately protect the health and safety of children, the
				  Oklahoma Department of Human Services (OKDHS) may deny the application for
				  license or revoke the license.
(1)
Denial of application for license.
If a facility has filed an
				  application for an initial license, OKDHS may deny the application for
				  licensure.
(2)
Revocation of
				  license.
If a license or provisional license is currently in effect, the
				  licensing staff may recommend that the license be revoked.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-10.1 - Restricted Registry

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legal
				  basis.
The Oklahoma Child Care Facilities Licensing Act, Section
				  405.3 of Title 10 of the Oklahoma
				  Statutes (10 O.S. § 405.3) requires Oklahoma Human Services (OKDHS) to
				  establish and maintain a Restricted Registry, also known as Joshua's List.
				  Individuals recorded on the Restricted Registry are identified as registrants
				  and are prohibited from licensure, ownership, employment, unsupervised access
				  to children, or residence in a facility or program licensed, certified,
				  operated or contracted by, or with, OKDHS or the Office of Juvenile Affairs
				  (OJA). The Restricted Registry search is required, per 10 O.S. § 404.1,
				  and Oklahoma Administrative Code (OAC)
				  340:2-46-5.
(b)
Registrants.
Registration
				  may result after review by the Restricted Registry Review Committee and after
				  all appeals are exhausted, when:
(1) a
				  substantiated finding of abuse or neglect, per 10A O.S. § 1-1-105, by an
				  individual, when the abuse or neglect occurred to a child while in the care of
				  a facility licensed, certified, operated, or contracted by, or with, OKDHS or
				  OJA;
(2) a denial or revocation of
				  a child care program license;
(3) a
				  specified criminal history for individuals who have entered a plea of guilty,
				  nolo contendere (no contest), or a conviction for felony offenses of:
(A) child abuse or neglect;
(B) a crime against a child; or
(C) a crime involving violence including, but
				  not limited to, rape, sexual assault, or homicide; or
(4) a specified criminal history for
				  individuals who have entered a plea of guilty, nolo contendere (no contest), or
				  a conviction prior to or after the request for license date and ownership,
				  employment, unsupervised access to children, or residence, for the felony
				  offenses of:
(A) domestic abuse; or
(B) a drug or alcohol-related offense;
				  or
(5) an individual
				  required to register, per the Sex Offender Registration Act or the Mary Rippy
				  Violent Crime Offenders Act.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-11 - Voluntary case closures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Child
				  care centers, part-day children's programs, and school-age programs.
When a facility is sold to a new owner or discontinues providing child care,
				  the case record is closed, unless the case has been recommended for revocation
				  or denial. A facility's case is closed when care has not been provided for more
				  than 12 consecutive months in accordance with OAC
				  340:110-1-9(n).
				  State Office is consulted for appropriate action. A license is not
				  transferable.
(b)
Family
				  child care home.
A family child care home case is closed when the
				  caregiver discontinues care or care has not been provided for more than 12
				  consecutive months in accordance with OAC
				  340:110-1-9(o).
				  When a family child care home is sold to a new owner, the case record is
				  closed, unless the case has been recommended for revocation or denial. State
				  Office is consulted for appropriate action.
(c)
Reopening a closed family child
				  care home.
Policy regarding reopening a family child care home is at OAC
				  340:110-1-6(c).
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94; Amended at 13 Ok Reg 499, eff 11-14-95
					 (emergency); Amended at 13 Ok Reg 2663, eff 6-28-96; Amended at 14 Ok Reg 2174,
					 eff 5-14-97 (emergency); Amended at 15 Ok Reg 1727, eff 5-11-98; Amended at 16
					 Ok Reg 285, eff 11-3-98 (emergency); Amended at 16 Ok Reg 1080, eff 4-26-99;
					 Amended at 16 Ok Reg 2527, eff 7-1-99; Amended at 18 Ok Reg 2144, eff 6-11-01;
					 Amended at 21 Ok Reg 910, eff 6-1-04; Amended at 23 Ok Reg 1092, eff 6-1-06;
					 Amended at 24 Ok Reg 1351, eff 7-1-07; Amended at 25 Ok Reg 1962, eff 7-1-08;
					 Amended at 26 Ok Reg 2239, eff 7-1-09
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-12 - OAC 340:70, Appendix I, Day Care Provider Contract [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Amended at 10 Ok Reg
					 2369, eff 6-11-93; Amended at 11 Ok Reg 385, eff 10-15-93 (emergency); Amended
					 at 11 Ok Reg 2773, eff 6-13-94; Revoked at 13 Ok Reg 499, eff 11-14-95
					 (emergency); Revoked at 13 Ok Reg 2663, eff
					 6-28-96
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-13 - Unlicensed facilities

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legal
				  basis and authority.
Pursuant to Section
				  405
				  of Title 10 of the Oklahoma Statutes, no child care facility may be operated or
				  maintained in this state, unless licensed or given permission to operate by the
				  Oklahoma Department of Human Services (OKDHS).
(b)
Procedure for investigating the
				  operation of an unlicensed facility.
When information is received
				  regarding the operation of an unlicensed facility, staff conducts a full
				  monitoring visit no later than three facility business days to assess the
				  necessity of a license.
(1) If care is being
				  provided, staff informs the facility they have not been given permission to
				  operate and they are in violation of the Oklahoma Child Care Facilities
				  Licensing Act. During the visit the facility is informed on Form 07LC095E,
				  Notice Regarding Unlicensed Care, that:
(A)
				  care must cease by the end of the current business day unless imminent risk
				  indicates the need for the facility to cease care immediately; or
(B) permission to operate may be granted when
				  the facility:
(i) is in compliance with
				  health and safety requirements without serious non-compliances as referenced in
				  OAC
				  340:110-1-9.3;
(ii) has submitted a completed application in
				  accordance with OAC
				  340:110-1-6;
(iii) provides all required background
				  information per OAC
				  340:110-1-8.1;
				  and
(iv) has staff present who meet
				  the following licensing requirements:
(I)
				  documented current cardio-pulmonary resuscitation and first aid
				  certification;
(II) required health
				  and safety training completed; and
(III) minimum educational qualifications for
				  the position held.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-14 - Public inspection of licensing files

Current through Vol. 41, No. 20, July 1, 2024
(a)
Legal basis.
The Oklahoma
				  Department of Human Services (OKDHS) is subject to the Oklahoma Open Records
				  Act, Section
				  24A.1 et
				  seq. of Title 51 of the Oklahoma Statutes (O.S.), which mandates that public
				  records are open for public inspection unless they are required by law to be
				  kept confidential.
(b)
Licensing records.
All OKDHS records of facilities required to be
				  licensed under 10 O.S. §
										401
				  et seq. that are considered public records are open and available for public
				  inspection during reasonable hours. Information obtained concerning a report of
				  a violation of a licensing requirement is confidential pursuant to 10 O.S.
				  §
										406
				  with the exception of a summary of allegations and findings of an investigation
				  involving a child care facility that does not disclose identities but that
				  permits the public to evaluate the facility.
(c)
Location of case records.
Child care facility licensing records are located and inspected in the OKDHS
				  Human Service Center where licensing staff reside. If a parent resides in
				  another county, the licensing staff makes the record available in that
				  county.
(d)
Preparation of
				  case files for inspection.
The licensing staff carefully reviews the
				  entire record and removes confidential information.
(e)
Records of complaints.
To
				  allow persons inspecting a licensing record to have access to information
				  regarding complaints, Form 07LC081E, Licensing Complaint Report Summary, is
				  included in the file. Form 07LC012E, Licensing Complaint, is removed from the
				  file that is open for public inspection. If information regarding a complaint
				  is requested prior to completion of the investigation, the licensing staff
				  explains that information regarding the allegation and findings is released
				  after the investigation is complete.
(f)
Supervision of files during
				  inspection.
Facility records are inspected in the presence of OKDHS
				  staff persons who are available to provide clarification on licensing policy
				  and requirements.
(g)
Fees
				  for photocopying.
Guidelines for photocopying fees are provided per OAC
				  340:2-21-16.
(h)
Release of confidential
				  information.
(1) A complete case file
				  that includes confidential information is not released to the public, and may
				  be provided only to certain persons according to applicable laws and
				  regulations, for example, OKDHS Legal Division, Children and Family Services
				  Division, law enforcement officials, and upon order of a court of competent
				  jurisdiction.
(2) The name or other
				  identifying information of a complainant listed on Form 07LC012E is
				  confidential and released only upon order of a court of competent
				  jurisdiction.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-16 - Certification of child care facilities to care for children with special needs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 9 Ok Reg
					 3583, eff 7-20-92 (emergency); Added at 10 Ok Reg 2369, eff 6-11-93; Amended at
					 11 Ok Reg 385, eff 10-15-93 (emergency); Amended at 11 Ok Reg 2773, eff
					 6-13-94; Revoked at 13 Ok Reg 325, eff 5-18-95 (emergency); Revoked at 13 Ok
					 Reg 2663, eff 6-28-96
1Two different emergency rules
					 were promulgated at this number (340:110-1-16) in 1992. One of the rules called
					 "Child Care Advisory Committee by-laws" was later superseded by a permanent
					 rule numbered at 340:110-1-17.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-17 - Child Care Advisory Committee bylaws

Current through Vol. 41, No. 20, July 1, 2024
(a)
Purpose.
The Child Care
				  Advisory Committee's (CCAC) purpose is to:
(1) carry out the provisions of the Oklahoma
				  Child Care Facilities Licensing Act (Licensing Act), Section
				  404
				  of Title 10 of the Oklahoma Statutes (10 O.S. § 404) to:
(A) ensure minimum standards maintenance for
				  children's care and protection away from their homes, including:
(i) constructive programs and services
				  meeting each child's and family's needs;
(ii) personnel having good moral character
				  and ability of caring for children;
(iii) adequate and safe housing, sanitation,
				  and equipment;
(iv) good health
				  care;
(v) full educational and
				  religious opportunities;
(vi) good
				  community relationships;
(vii)
				  essential records and administrative methods; and
(viii) sufficient funds for sound
				  operation;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-18 - Criminal background checks [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 385, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Revoked at
					 13 Ok Reg 325, eff 5-18-95 (emergency); Revoked at 13 Ok Reg 2663, eff
					 6-28-96
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-19 - Emergency order [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 385, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Revoked at
					 13 Ok Reg 499, eff 11-14-95 (emergency); Revoked at 13 Ok Reg 2663, eff
					 6-28-96
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-20 - Professional development of OCCS staff

Current through Vol. 41, No. 20, July 1, 2024
(a)
Licensing staff training.
All Oklahoma Child Care Services (OCCS)
				  licensing staff are required to receive job-related training on an annual
				  basis. This includes the new worker licensing training required for all new
				  licensing staff. An annual training plan is developed for each employee with
				  the employee's supervisor.
(b)
Professional development of OCCS staff.
OCCS may award
				  scholarships for coursework leading to a master's degree in early childhood
				  education at an Oklahoma public university. The program may be discontinued at
				  any time based on unavailability of funding.
(1) Scholarships are awarded to employees
				  based upon supervisory recommendation and selection by the OCCS Education
				  Assistance Committee. Preference is given to staff who have three years of
				  Oklahoma Department of Human Services (OKDHS) employment.
(2) Applications are not accepted for
				  participants while in probationary status or a trial period or during any level
				  of corrective discipline. Once approved, any continued participation is based
				  upon supervisory approval, satisfactory job performance appraisal, and OCCS
				  Education Assistance Committee approval.
(3) Participation is limited to two courses
				  per semester per person.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 1 - LICENSING SERVICES - CHILD CARE › Section 340:110-1-21 - Child Care Services (CCS) program evaluation

Current through Vol. 41, No. 20, July 1, 2024
CCS is responsible for Licensing program evaluation.
(1) The quality assurance (QA) manager is
				  responsible for program evaluation activities, including QA reviews and CCS
				  employee and child care industry feedback surveys.
(2) CCS establishes a method for continuously
				  improving the internal review program through feedback and recommendations from
				  all concerned parties. The review:
(A)
				  determines Licensing requirement, rule, and procedure implementation;
(B) evaluates CCS program's effectiveness;
				  and
(C) provides objective evidence
				  supporting the reduction, elimination, and prevention of inconsistent rules and
				  Licensing requirement interpretation.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-40 - Purpose [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 399, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Amended at
					 17 Ok Reg 462, eff 10-19-99 (emergency); Amended at 17 Ok Reg 1339, eff
					 5-11-00; Amended at 20 Ok Reg 1274, eff 6-1-03; Amended at 25 Ok Reg 1962, eff
					 7-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-41 - Definitions [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 399, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Amended at
					 17 Ok Reg 462, eff 10-19-99 (emergency); Amended at 17 Ok Reg 1339, eff
					 5-11-00; Amended at 20 Ok Reg 1274, eff
					 6-1-03
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-42 - Legal base and authority [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 399, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Amended at
					 17 Ok Reg 462, eff 10-19-99 (emergency); Amended at 17 Ok Reg 1339, eff
					 5-11-00; Amended at 18 Ok Reg 2144, eff 6-11-01; Amended at 19 Ok Reg 221, eff
					 11-1-01 (emergency); Amended at 19 Ok Reg 1171, eff 5-13-02; Amended at 20 Ok
					 Reg 1274, eff 6-1-03; Amended at 25 Ok Reg 1962, eff
					 7-1-08
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-43 - Roles and responsibilities of licensing staff

Current through Vol. 41, No. 20, July 1, 2024
(a) Licensing staff for residential child
				  care and child-placing agencies conducts onsite visits, documents findings,
				  provides technical assistance and consultation in the licensing staff's
				  assigned areas, and makes recommendations on all case actions to the programs
				  manager. The programs manager or designee is responsible for final approval of
				  all licensing recommendations.
(b)
				  Official licensing records for child care programs are maintained in the
				  licensing staff's office and are open to the public upon request.
(c) In addition to licensing facilities and
				  agencies, licensing staff:
(1) communicate
				  with local fire and health officials within the licensing staff's assigned area
				  regarding licensing rules and policy, requirements, inspections, and other
				  issues related to a specific facility or child care in general;
(2) refer facilities to local city officials
				  regarding local ordinances and related compliance;
(3) facilitate or sponsor training for child
				  care providers; and
(4) coordinate
				  with other regulatory and investigative state entities in promoting quality
				  care in residential settings within the licensing staff's assigned
				  area.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-43.1 - Forms [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg 462, eff 10-19-99
					 (emergency); Added at 17 Ok Reg 1339, eff 5-11-00; Amended at 18 Ok Reg 2144,
					 eff 6-11-01; Amended at 19 Ok Reg 221, eff 11-1-01 (emergency); Amended at 19
					 Ok Reg 1171, eff 5-13-02; Amended at 20 Ok Reg 1274, eff 6-1-03; Amended at 22
					 Ok Reg 1304, eff 6-1-05; Amended at 24 Ok Reg 1351, eff 7-1-07; Amended at 25
					 Ok Reg 1962, eff 7-1-08; Amended at 26 Ok Reg 415, eff 11-20-08 (emergency);
					 Amended at 26 Ok Reg 2239, eff 7-1-09; Amended at 27 Ok Reg 48, eff 10-1-09
					 (emergency); Amended at 27 Ok Reg 1869, eff 7-1-10; Amended at 28 Ok Reg 1669,
					 eff 7-1-11
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-43.2 - Appendices [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 17 Ok Reg
					 462, eff 10-19-99 (emergency); Added at 17 Ok Reg 1339, eff 5-11-00; Revoked at
					 18 Ok Reg 2144, eff 6-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-44 - Inquiries [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 399, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Amended at
					 17 Ok Reg 462, eff 10-19-99 (emergency); Amended at 17 Ok Reg 1339, eff
					 5-11-00; Amended at 20 Ok Reg 1274, eff 6-1-03; Amended at 26 Ok Reg 415, eff
					 11-20-08 (emergency); Amended at 26 Ok Reg 2239, eff 7-1-09; Amended at 28 Ok
					 Reg 1669, eff 7-1-11; Amended at 29 Ok Reg 1229, eff
					 7-1-12
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-45 - Request for license process [Revoked]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 399, eff 10-15-93 (emergency); Added at 11 Ok Reg 2773, eff 6-13-94; Amended at
					 17 Ok Reg 462, eff 10-19-99 (emergency); Amended at 17 Ok Reg 1339, eff
					 5-11-00; Amended at 18 Ok Reg 2144, eff 6-11-01; Amended at 20 Ok Reg 1274, eff
					 6-1-03; Amended at 22 Ok Reg 1304, eff 6-1-05; Amended at 24 Ok Reg 1351, eff
					 7-1-07; Amended at 25 Ok Reg 1962, eff 7-1-08; Amended at 26 Ok Reg 415, eff
					 11-20-08 (emergency); Amended at 26 Ok Reg 2239, eff 7-1-09; Amended at 27 Ok
					 Reg 48, eff 10-1-09 (emergency); Amended at 27 Ok Reg 1869, eff
					 7-1-10
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-46 - Types of issuances

Current through Vol. 41, No. 20, July 1, 2024
(a)
Six-month
				  permit.
New residential child care programs or child-placing agencies
				  may be issued a six-month permit. When the program was previously licensed at
				  another location and had a pattern of compliance, the six-month permit may be
				  waived. The owner's Licensing compliance history is considered.
(1) Licensing staff may recommend a permit
				  when the program is in compliance with Licensing requirements, regarding:
(A) the number of qualified
				  personnel;
(B) completed criminal
				  history review results for all required individuals;
(C) professional development, including
				  current cardio-pulmonary resuscitation (CPR) and first aid
				  certifications;
(D) hazards indoors
				  and outdoors;
(E) liability
				  insurance coverage;
(F) fire
				  safety; and
(G) other areas
				  affecting children's safety.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 110 - Licensing Services › Subchapter 1 - General Provisions › Part 3 - LICENSING SERVICES - RESIDENTIAL CARE AND AGENCIES › Section 340:110-1-47 - Case management

Current through Vol. 41, No. 20, July 1, 2024
(a)
Periodic
				  visits.
(1) Licensing staff conducts
				  monitoring visits documenting compliance with requirements. Required monitoring
				  visits annually include two:
(A) unannounced
				  and one announced, to residential programs; and
(B) announced, to child-placing agencies