Ohio Administrative Code › Title 5120 - Department of Rehabilitation and Corrections - Administration and Director › Chapter 5120-5 - Funds › Section 5120-5-09 - Employees' housing

Current through all regulations passed and filed through July 1, 2024
(A) General: The department of rehabilitation
			 and correction may make certain housing facilities available for the use of
			 institutional and departmental personnel who are officially assigned to or on
			 duty at the various institutions. "Housing facilities" are defined as houses,
			 apartments, or rooms, furnished or unfurnished, which are used for permanent or
			 temporary dwellings.
(B) Rules and
			 regulations governing housing: Managing officers 
								are
								 responsible for the housing program
			 within the institution under their jurisdiction, and
			 are responsible for issuing regulations governing the assignment of quarters, the conduct of
			 tenants of such quarters, and for the care of such quarters. Regulations issued
			 by the institution 
								should not  conflict with the general rules and regulations outlined in this
			 paragraph.
(1) No person may demand quarters
			 as a matter of right or a condition of employment. Managing officers may
			 determine whether an employee 
									is to occupy quarters and may order that an
			 employee vacate quarters.
(2) If
			 occupancy of any rental unit drops to a point that annual rental income is
			 lower than operating and maintenance expense, efforts
			 
									should
			 be made to utilize the space for purposes other than employee
			 housing.
(3) All housing
			 accommodations, including garages, 
									will be identified by name or number, or both,
			 and type of facility.
(4) Lessee
			 can contract with a certified or licensed professional for alterations, repairs
			 or changes to plumbing, electrical wiring, wall finishes, etc. All maintenance
			 work 
									will be approved by the staff member responsible for
			 housing maintenance, prior to action by the maintenance department, and
			 will
									
									conform
									to state and
			 local fire regulations and inspection requirements. All remodeling or major
			 repairs must have prior approval by the division of business
			 administration.
(5) The institution
			 
									will
			 provide the necessary maintenance service to maintain rental quarters in good
			 repair within the scope of funds available.
(6) The cost of utilities for houses and
			 apartments, including outside telephone service, will be borne by the tenant.
			 Where outside services are furnished, payment will be made by the tenant to the
			 utility company. Where services are furnished by the institution, a reasonable
			 cost will be determined by the department of rehabilitation and correction and
			 added to rent for payroll deduction. Where utilities are furnished by the
			 institution at a fixed charge, the employee tenants are expected to use prudent
			 economy in the use thereof.
Failure to comply is cause for removal from quarters.
				Superintendents 
										will take appropriate action where excessive
				utility costs are incurred or wasteful practices are observed.
(7) An apartment or single room may be shared
			 by two institutional employees with the approval of the superintendent, in
			 which case the payroll deduction may be made from the salary of either of the
			 occupants. An apartment, house, or single room 
									will not be
			 shared by an institutional employee and another person (non-employee) unless
			 such person is the spouse, minor child, or dependent relative of such
			 institutional employee.
(8) An
			 inventory 
									is
			 to be taken each time that a furnished or semifurnished unit is rented
			 and a copy of the inventory provided to the tenant. When a tenant vacates the
			 property the inventory 
									will be checked to note any missing or damaged
			 items. A perpetual inventory record of all state-owned property in each rental
			 unit 
									will be maintained in the business office.
(9) Employee tenants will be responsible for
			 replacement of any items not properly accounted for, and for repair or
			 replacement of state-owned property damaged through actions of the tenant or
			 resident members of his/her family, and pets.
(10) Linen or laundry services shall not be
			 furnished for any house, apartment, or room with the exception of transient
			 quarters.
(11) Employees
			 are not responsible for performing
									 domestic work in rooms, houses, and
			 apartments, or grounds maintenance. The superintendent may assign or authorize
			 inmates to perform occasional outside grounds maintenance or property
			 maintenance under the direct supervision of appropriate employee.
(12) A staff member,
									
			 designated by the superintendent,
									
									will
			 conduct annual inspections of all housing facilities to ascertain the general
			 condition of the facilities and compliance with fire, housekeeping, and safety
			 regulations. A report of inspection 
									will be made to the superintendent.
(13) Pets shall be kept under control at all
			 times. Dogs and cats may be permitted by specific permission of the
			 superintendent only in individual family dwellings. Horses, cattle and other
			 livestock are not considered as pets for this purpose and shall not be
			 permitted on rental property.
(14)
			 Cooking 
									is not 
			 permitted in rental units not provided with kitchen facilities.
(15) Employees and non-employees may share
			 the same room at the corrections training academy.