reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-17 - Annual board planning cycle

Current through all regulations passed and filed through July 1, 2024
(A) To accomplish its job outputs with a
			 governance style consistent with board policies, the board will follow an
			 annual agenda which:
(1) Completes a
			 re-exploration of ends policies annually, and
(2) Continually improves its performance
			 through attention to board education and to enriched input and
			 deliberation.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-18 - Board evaluation

Current through all regulations passed and filed through July 1, 2024
The Board will evaluate:
(A)
								Board policies -
			 Board governance policies will be reviewed and updated as
			 necessary.
(B)
								Board governance process - The board will evaluate its
			 compliance with the governance process and the board-president relationship
			 policies.
(C)
								Board and presidential annual goals - The board will
			 review board, college, and presidential goals annually. Presidential goals are
			 derived from college goals.
(D)
								Presidential
			 performance - The board will review and evaluate the president's performance at
			 the May board meeting.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-19 - Board annual calendar

Current through all regulations passed and filed through July 1, 2024
(A)
								Each calendar
			 year, a board annual calendar shall be developed.
(B)
								The calendar
			 shall be approved by the board at the reorganization meeting in January and
			 posted in the LRC.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-20 - Delegation to the president

Current through all regulations passed and filed through July 1, 2024
The president is accountable to the full board. The board will
				establish the governing policies, delegating implementation of the policies and
				the development and implementation of procedures to the president.
(A) All board authority delegated to staff is
			 delegated through the president, so that all authority and accountability of
			 staff is considered to be the authority and accountability of the
			 president.
(B) Ends policies direct
			 the president to achieve certain results; executive limitations policies
			 constrain the president to act within acceptable boundaries of prudence and
			 ethics. With respect to ends and executive means, the president is authorized
			 to establish all further procedures, make all decisions, take all actions, and
			 develop all activities as long as they are consistent with the boards policies
			 of the Ohio Revised Code.
(C) The
			 board may change its policies, thereby shifting the boundary between board and
			 presidential domains. By so doing, the board changes the latitude of choice
			 given to the president. However, so long as any particular delegation is in
			 place, the board and its members will respect and support the presidents
			 choices. This does not prevent the board from obtaining information in the
			 delegated areas, except individual client-identified data.
(D) Decisions or instructions of individual
			 board members, officers, or committees are binding on the president, unless the
			 board as a whole or the chairperson overrules the committee. In the case of
			 board members or committees requesting information or assistance without board
			 authorization, the president can refuse such requests that require in the
			 presidents judgment a material amount of staff time or funds or are
			 disruptive.
(E) The president, or
			 his/her designee, is authorized to execute and deliver, in the name of, on
			 behalf of, and as the act of the college, deeds, conveyances, notices, leases,
			 checks, drafts, bills of exchange, warrants, promissory notes, bonds,
			 debentures, contracts, and other papers and instruments in writing as may be
			 authorized for execution and delivery by the board of trustees of the college.
			 The authority conferred to the president or his/her designee shall remain in
			 full force and effect until revoked or modified by the board of trustees in
			 writing.
(F) The president, in
			 addition to the vice president of advancement and the vice president of
			 business affairs, is authorized to accept and receive (federal and other) grant
			 awards and subsequent amendments on behalf of Clark state community
			 college.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-21 - Presidential responsibilities

Current through all regulations passed and filed through July 1, 2024
(A) The president or his/her designee is the
			 board's only link to operational achievement and conduct, so that all authority
			 and accountability of staff, as far as the board is concerned, is considered
			 the authority and accountability of the president.
(B) Consequently, the president's
			 responsibilities can be stated as performance in the following major areas:
(1) Organizational accomplishments of the
			 provisions of board policies on strategic planning goals.
(2) Organizational operation within the
			 boundaries of prudence and ethics established in board policies on executive
			 limitations, and within state and federal statutory and regulatory
			 requirements.
(3) Compliance with
			 the content of the president's job description and contract.
(4) Effective and timely communication with
			 the board of trustees in a form and manner agreed upon between the president
			 and the board of trustees.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-22 - Presidential code of conduct

Current through all regulations passed and filed through July 1, 2024
As chief executive officer of the
				college, the president shall not:
(A)
								Cause or allow
			 any practice, activity, decision, or organizational circumstance which is
			 illegal, imprudent, or in violation of commonly accepted business and
			 professional ethics;
(B)
								Exhibit unprofessional conduct nor bring discredit or
			 embarrassment to the college;
(C)
								Use the college
			 for personal gain or gain for the president's immediate family.
Replaces: 3358: 5-1-22
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-23 - Monitoring presidential performance

Current through all regulations passed and filed through July 1, 2024
Systematic and rigorous monitoring of presidential job
				performance will be against all policies and presidential job outputs:
				organizational accomplishment of board policies on strategic planning goals,
								 organizational operation, and state funding formulawith the boundaries
				established in board policies on executive limitations.
(A) The purpose of monitoring is simply to
			 determine the degree to which board policies, goals, strategic directions,
			 strategic initiatives, and one- to three-year plans are being fulfilled.
			 Monitoring is critical to keeping the board informed and provides a mechanism
			 for board feedback to the president. Monitoring will be as automatic as
			 possible, using a minimum of board time so that meetings can be used to create
			 the future rather than to review the past.
(B) A given policy may be monitored in one or
			 more of three ways:
(1) Internal reports
			 which disclose compliance information to the board from the president. Internal
			 reports may include, but are not limited to:
(a) Graduation placement reports
(b) College surveys/community
			 surveys
(c) Assessment of student
			 learning
(d) Financial
			 reports
(e) Student enrollment
			 reports
(f) College strategic plan
			 and related reports
(g) Foundation
			 board initiatives and reports
(h)
			 Institutional data collection
(i)
			 Monitoring reports as required by the board
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-24 - General executive requirements

Current through all regulations passed and filed through July 1, 2024
(A)
								The president
			 shall act at all times in an exemplary manner consistent with the
			 responsibilities and expectations vested in that office. The president shall
			 act in a manner consistent with college policies and with those practices,
			 activities, decisions, and organizational circumstances which are legal,
			 prudent, and in accordance with commonly accepted business and professional
			 ethics.
(B)
								Accordingly, the president shall not:
(1)
									Cause or allow
			 actions toward students, faculty or staff which are inhumane, unsafe, unfair,
			 undignified, discriminatory, or illegal.
(2)
									Permit conflict
			 of interest in any action taken by the college.
(3)
									Manage the
			 college without adequate administrative policies for instructional services,
			 student services, administrative and financial services, human resources,
			 marketing, continuing education, workforce development, and economic
			 development.
(4)
									Fail to take prompt and appropriate action when he/she
			 becomes aware of any violation of any laws, rules, regulations, or any breach
			 of college policies or contracts.
(5)
									Allow applicable
			 local, state, and federal laws, rules, and regulations to be
			 violated.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-25 - Communication and counsel to the board

Current through all regulations passed and filed through July 1, 2024
(A)
								Inasmuch as the
			 board of trustees cannot responsibly discharge its statutory duties and
			 obligations without accurate and timely information, it shall be the
			 responsibility of the president to assure that the board is provided with all
			 relevant reports, documents, and other materials required for informed
			 decision-making. The president shall also serve as principal counsel to the
			 board on issues, challenges, and matters affecting the college, the board
			 itself, and higher education in general.
(B)
								To this end, the
			 president shall not:
(1)
									Submit information and reports which are incomplete,
			 inaccurate, misleading, or unnecessarily vague or complex.
(2)
									Fail to advise
			 the board if, in the president's opinion, the board is not in compliance with
			 its own policies on governance process and board-staff relationship,
			 particularly in the case of board behavior which is detrimental to the working
			 relationship between the board and the president.
(3)
									Fail to inform
			 the board of actual or anticipated litigation, specific community concerns, the
			 possibility of adverse media coverage, significant trends, and internal or
			 external changes.
(4)
									Fail to deal with the board as a whole when fulfilling
			 individual requests for information except when responding to officers or
			 committees duly charged by the board.
(5)
									Fail to marshal
			 for the board as many staff and external points of view, issues, and options as
			 needed for fully informed board choices.
(6)
									Fail to provide a
			 mechanism for official board, officer, or committee
			 communications.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-26 - Treatment of faculty, staff and students

Current through all regulations passed and filed through July 1, 2024
(A)
								Faculty and staff
			 treatment
(1)
									With respect to treatment of faculty and staff, the
			 president will assure that conditions are humane, safe, fair and dignified and
			 do not violate state or federal law, or board and college policies. The
			 president shall foster an environment in which faculty and staff may express
			 controversial or opposing ideas and opinions without fear of recrimination or
			 retribution.
(2)
									Accordingly, the president shall not:
(a)
										Operate without
			 personnel procedures which clarify personnel rules for faculty and staff,
			 provide for effective handling of grievances, and protect against wrongful
			 conditions.
(b)
										Fail to allow the college faculty and staff to
			 communicate through his/her office with the board on relevant college issues
			 and concerns, nor fail to facilitate and expedite such
			 communications.
(c)
										Fail to give due and proper consideration to
			 broad-based community concerns and issues related to the
			 college.
(d)
										Fail to acquaint faculty and staff with their rights
			 under this policy.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-27 - Compensation and benefits

Current through all regulations passed and filed through July 1, 2024
(A)
								The president
			 shall maintain fiscal integrity with respect to employment, compensation, and
			 benefits to employees, consultants, and contract workers.
(B)
								Accordingly, the
			 president shall not:
(1)
									Change his or her own compensation and
			 benefits.
(2)
									Promise or imply permanent or guaranteed
			 employment.
(3)
									Recommend for employment any individual, firm, or
			 vendor who represents a conflict of interest as defined in the Ohio Ethics
			 Laws, Chapter 102. of the
									
									 Revised Code; or pay fees that are unreasonable or
			 inappropriate for the services rendered.
(4)
									Establish current
			 compensation and benefits which:
(a)
										Fail to take into account the geographic or
			 professional market for the skills employed.
(b)
										Create
			 obligations over a longer term than revenues can be safely
			 projected.
(c)
										Are instituted without prior monitoring of these
			 provisions.
(5)
									Establish deferred or long-term compensation and
			 benefits which:
(a)
										Cause unfunded liabilities to occur or in any way
			 commit the organization to benefits which incur unpredictable future
			 costs.
(b)
										Shall not discriminate in the level of benefits to all
			 full-time employees, though differential benefits to encourage productivity and
			 longevity in key employees are not prohibited.
(c)
										Allow any
			 employee to lose benefits already accrued from any foregoing
			 plan.
(d)
										Are instituted without prior monitoring of these
			 provisions.
(e)
										Violate law or regulation.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-28 - Financial planning/budgeting

Current through all regulations passed and filed through July 1, 2024
(A)
								The president
			 shall be responsible for adequate and appropriate long- and short-term
			 financial planning. The president shall assure that budgeting for any fiscal
			 year or any part thereof shall not deviate materially from the ends statements,
			 strategic initiatives and priorities of the board or risk the financial
			 stability of the college. The budget shall govern all transactions involving
			 the college's financial obligations and shall be comprised of budget categories
			 recognized and accepted by the state of Ohio and the Ohio board of regents. No
			 budget will become effective until approved by the board of
			 trustees.
(B)
								The president therefore shall not:
(1)
									Endanger the
			 fiscal soundness of future years or ignore the building of organizational
			 capability sufficient to achieve ends in future years.
(2)
									Fail to submit to
			 the board for approval an annual budget which is based upon realistic
			 projections of revenues and expenditures.
(3)
									Plan the
			 expenditure for current operating purposes in any fiscal year of more funds
			 than are conservatively projected to be received in that
			 period.
(4)
									Fail to propose a budget that takes into account board
			 priorities, discloses planning assumptions and separates capital and
			 operational items.
(5)
									Fail to propose a budget that includes adequate funding
			 for instructional programs, academic support, student services, faculty and
			 staff development, institutional support, facilities maintenance, technology,
			 and debt service.
(6)
									Fail to propose a budget that complies with all state
			 and federal statutory and regulatory requirements or violates any loan
			 agreement or covenant.
(7)
									Fail to propose an annual allocation plan for use of
			 reserve funds.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-29 - Financial condition

Current through all regulations passed and filed through July 1, 2024
(A)
								The president
			 shall administer the board-approved budget without material deviation and shall
			 strive to strengthen the college's financial condition.
(B)
								Accordingly, the
			 president shall not:
(1)
									Expend more funds than the board-approved
			 budget.
(2)
									Use money from reserve funds not provided for in the
			 current allocation plan.
(3)
									Allow cash-on-hand to fall below that amount necessary
			 to meet payrolls and other financial obligations in a timely
			 manner.
(4)
									Fail to inform the board if college revenue falls below
			 the amount stated in current budget.
(5)
									Knowingly allow
			 government-mandated payments or filings to be overdue or inaccurately
			 filed.
(6)
									Allow the reserve funds to fall below a reasonable
			 level. A target of
									
									 fifteen per cent of the operating budget has been
			 established for reserve funds.
(7)
									Permit any
			 purchase in excess of
									
									twenty-five thousand dollars without receiving proper
			 quotes and/or bids as required by the Ohio Revised Code. The college's internal
			 regulations will be followed for any purchases falling below
									
									twenty-five
			 thousand dollars.
(8)
									Allow a composite score of less than 2.50 for two
			 consecutive years using the standard set of measures as determined by the Ohio
			 board of regents and contained in Senate Bill 6.
(9)
									Permit the
			 expenditure of money or making of any contract unless there is attached thereto
			 a certificate of the fiscal officer in compliance with
									
									section
			 3358.06 of the Revised Code and
			 division (D)(1) of
									
									section
			 5705.41 of the Revised
			 Code.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-30 - Asset protection

Current through all regulations passed and filed through July 1, 2024
(A)
								
								The vice president for
			 business affairs shall ensure that the assets of the college are maintained and
			 protected from unnecessary risk. This shall include updating the risk
			 assessment instrument every two years, reviewing actions taken with the board
			 finance and facilities committee, and discussing with the external auditor at
			 the audit exit conference.
(B) Accordingly, the vice president for
			 business affairs shall not:
(1) Fail to
			 insure against theft and casualty losses to at least eighty percent replacement
			 value and against liability losses to board members, faculty, staff, or the
			 organization itself in an amount comparable to similar community
			 colleges.
(2) Fail to adequately
			 bond all persons who have access to college funds and monies, nor allow
			 unbonded personnel access to college funds and monies.
(3) Unnecessarily expose the college, its
			 board and its faculty and staff to claims of liability.
(4) Acquire, encumber or dispose of land
			 and/or buildings without board approval and Ohio Revised Code compliance.
			 Additionally, the college shall follow Ohio Revised Code procedures for the
			 disposal of other surplus property.
(5) Fail to present to the board annually a
			 three-year renewal and replacement schedule for capital assets.
(6) Fail to protect the college trademarks,
			 copyrights, and any other interests the college may have.
(7) Allow the investment of funds in
			 violation of the procedures set forth in the Ohio Revised Code.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-31 - Emergency executive succession

Current through all regulations passed and filed through July 1, 2024
In order to protect the college and its board from sudden loss
				of presidential services, the president will have no fewer than two other
				executive staff members familiar with board and presidential issues and
				procedures. The president will present to the board  a recommended line of interim leadership.
				Should there be a personnel change among leadership,
				the president will ntify the board and update the recommended line of interim
				leadership.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-32 - Financial reporting

Current through all regulations passed and filed through July 1, 2024
(A) The Clark state
			  college board of trustees shall
			 be furnished with timely and meaningful information concerning the financial
			 condition of the college.
(B) The
			 preparation and presentation of the financial information shall be the
			 responsibility of the vice president for business affairs/treasurer.
(C) The financial information provided to the
			 board of trustees shall include:
(1) Quarterly statement of income and
			 expenses for all accounts within the adopted budget and presented in a format
			 consistent with the adopted budget.
(2) Quarterly schedule of expenditures by
			 object code for all accounts within the adopted budget.
(3) Quarterly balance sheet.
(4) Quarterly statement of restricted income
			 and charges.
(5)
									Quarterly reserves statement.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-1 - College Mission, Vision and Principles; Board Responsibilities › Section 3358:5-1-34 - Cash management policy

Current through all regulations passed and filed through July 1, 2024
The purpose of this policy is to
				establish sound cash management practices to ensure efficient and sufficient
				utilization of cash, which is consistent with the goals of the
				college.
(A)
								All activity and balances in the primary accounts shall
			 be monitored by the treasurer and appointed staff to assess the cash necessary
			 to meet daily obligations and ensure adequate funds are available to pay for
			 those obligations.
(B)
								The treasurer and appointed staff are responsible for
			 the movement of money between bank accounts and investment pools maintained by
			 the college and/or state funds to ensure sufficient funds are available to meet
			 the college's obligations.
(C)
								The treasurer and
			 appointed staff shall strive for the following objectives:
(1)
									Liquidity-maintain the ability to pay bills when they are
			 due.
(2)
									Cash optimization-establish procedures that help
			 minimize investment in non-earning cash resources.
(3)
									Financing-follow
			 established policy and procedures on short-term and long-term borrowed
			 funds.
(4)
									Regulatory-comply with federal cash drawdown and excess
			 cash regulations and applicable state of Ohio policies.
(5)
									Coordination-ensuring that the college's cash management
			 goals are communicated and integrated with policy decisions of other areas of
			 the Institution that have an impact on cash flows, such as the
			 foundation.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-01 - Categories of employment

Current through all regulations passed and filed through July 1, 2024
Employees are classified in one of the following groups: exempt
				staff, non-exempt staff, faculty, adjunct faculty, and other. "Other" employees
				are classified within one of the following groups: personnel services or
				substitutes.
(A) Exempt staff
(1) Exempt staff hold regular operational
			 positions with the following characteristics:
(a) Are compensated on a salary
			 basis;
(b) Are exempt from minimum
			 wage and overtime compensation;
(c)
			 Customarily exercise discretion and judgment;
(d) Have required specific knowledge and
			 skills;
(e) Are engaged in
			 primarily intellectual work;
(f)
			 May direct the work of one or more people;
(g) May have the authority to recommend
			 hiring and firing.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-02 - Releasing personnel as consultant-evaluators

Current through all regulations passed and filed through July 1, 2024
(A)
								A qualified
			 full-time employee wishing to serve as a consultant-evaluator for purposes of
			 accreditation review shall submit a written request via administrative channels
			 to the office of the president as soon as possible but no later than ten days
			 prior to the day(s) of absence requested. Requests will not be approved without
			 endorsed certification relative to staffing needs by the appropriate
			 supervisory personnel. The president shall be the final authority on all
			 approvals or rejections.
(B)
								All expenses involved, exclusive of the salary of the
			 released personnel, must be borne by the accrediting agency, the institution
			 requesting services, or the employee released.
(C)
								Honorariums may
			 not be accepted by released personnel except under the following conditions
			 prescribed by the auditor of the state of Ohio.
(1)
									If the person
			 involved is either the president or vice president of the institution, they may
			 not at any time accept any form of additional compensation other than expenses
			 from a public institution of the state of Ohio.
(2)
									Employees other
			 than the president or vice president may accept compensation in addition to
			 expenses from public institutions of the state of Ohio provided they serve as a
			 consultant-evaluator on a non-work day, or take a day(s) of due vacation, or
			 take a day(s) of leave with salary reduction pursuant to per diem
			 policy.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-03 - Personnel retrenchment policy

Current through all regulations passed and filed through July 1, 2024
(A) It is the policy of the board of trustees
			 of Clark state  college to
			 maintain the financial viability of the institution through the judicious use
			 of all of its resources in the continued pursuit of excellence as a state
			  college.
(B) Pursuant to its statutory
			 responsibilities to prescribe rules and regulations for the efficient
			 management of the college, and in recognition of projections of diminishing as
			 well as changing patterns of enrollments and funding, the president is directed
			 to establish administrative procedures for the determination of financial
			 exigency or lack of program enrollment involving personnel retrenchment
			 (reduction-in-force).
These procedures will be designed to provide appropriate
				information to the college community, to explore reasonable alternatives to
				personnel retrenchment, and in the event such is determined unavoidable, to
				ensure the most orderly, equitable, and least disruptive personnel realignment
				possible.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-04 - Sexual discrimination

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college is committed to providing a safe,
			 collegiate, working and learning environment that promotes personal integrity,
			 civility, and mutual respect and that is free of discrimination, harassment, or
			 adverse treatment.
								 Sex
			 discrimination violates 
								a person's fundamental rights and personal
			 dignity. Clark state community college considers sex discrimination in all its
			 forms to be a serious offense.
(1) Title IX of the
			 Education Amendments of 1972 to the Higher Education Act of 1965 prohibits
			 discrimination based on sex in educational programs and activities that receive
			 federal financial assistance. Education program or
			 activity includes locations, events, or circumstances over which the college
			 exercised substantial control over both the respondent and the context in which
			 the sexual harassment occurs. To ensure compliance with Title IX and
			 other federal and state civil rights laws, the college has developed policies
			 and procedures that prohibit sex discrimination in all of its forms.
(2) Clark state  college does not discriminate on the
			 basis of race, color, 
									religion, gender/sex,
			 gender identity or expression, national origin (ancestry), military status,
			 disability, age (forty years of age or older), genetic information, sexual
			 orientation, status as a parent during pregnancy and immediately after the
			 birth of a child, status as a parent of a young child, or status as a foster
			 parent and any other protected group status as defined by law or college policy
			 in its educational programs, activities, admissions, or employment practices as
			 required by Title IX of the Educational Amendments of 1972, Section 504 of the
			 Rehabilitation Act of 1973, the Americans with Disabilities Act, and other
			 applicable statutes.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-05 - Recruitment and selection policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state
			 college recruits and selects the most qualified
			 individuals for opens positions.
This shall be fulfilled within the
				contex of the following statement of nondiscrimination and commitment to
				diversity:
(1) Clark state
			 college does not discriminate on the basis of race, color, religion,
			 gender/sex, gender identity or expression, national origin (ancestry), military
			 status, disability, age (forty years of age or older), genetic information,
			 sexual orientation, status as a parent during pregnancy and immediately after
			 the birth of a child, status as a parent of a young child, or status as a
			 foster parent and any other protected group status as defined by law or college
			 policy in its educational programs, activities, admissions, or employment
			 practices as required by Title IX of the Educational Amendments of 1972,
			 Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities
			 Act, and other applicable statutes.
(2) Commitment to diversity: The college is
			 committed to employing administrators, faculty and staff members who are
			 dedicated to student success. The college recognizes that diversity in the
			 academic environment fosters cultural awareness, promotes mutual understanding
			 and respect and provides suitable role models for all students. The college is
			 committed to hiring and staff development processes that support both equal
			 opportunity and diversity, and provide equal consideration for all candidates
			 as required in federal and state law.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-07 - Separation from employment

Current through all regulations passed and filed through July 1, 2024
(A)
								Separation from
			 employment at the college may be caused by retirement, resignation, contract
			 non-renewal, or involuntary termination. Each type of separation carries
			 certain obligations for both the employee and the college.
(1)
									Retirement is
			 customarily well planned and the employee should inform the supervisor as far
			 in advance as possible of the effective date. Wherever possible, the college
			 shall respect the wishes of the employee and shall work out a phase-out program
			 that benefits both the employee and the on-going needs of the college. The
			 college does not have a mandatory retirement age.
(2)
									Resignation may
			 occur at any time for all employees except instructional faculty. The college
			 respects the effective date of the resignation in exchange for the
			 consideration a resigning employee has for the impact of the resignation to the
			 on-going activities of the college.
Appointment to an instructional faculty
				position at the college is by contract. As such, there is a professional/legal
				obligation on the part of the instructional faculty member and the college to
				abide by the terms of the contract. Instructional faculty members have a
				professional/legal responsibility to provide reasonable notice (in a timely
				fashion) when they request to be released from a mutually agreed upon
				contract.
(3)
									The college reserves the right to decline the renewal
			 of instructional faculty contracts without providing for cause.
(4)
									Involuntary
			 terminations could occur in the event of retrenchment, the unsatisfactory
			 performance of an employee, or at any time for any or no cause (at-will
			 employer).
(5)
									In instances where evaluative procedures indicate lack
			 of satisfactory performance in teaching, professional growth, and service to
			 the college and/or the non-renewal of an instructional faculty member's
			 contract, a recommendation for termination of employment of an instructional
			 faculty member shall be made to the board of trustees by the
			 president.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-09 - Equal employment opportunity and diversity policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To reaffirm and restate the college's continuing commitment to
				diversity and the principles of equal opportunity; to increase effectiveness by
				setting forth the action being taken and to be taken by the college and its
				employees concerning equal opportunity in educational programs and
				employment.
(B) Equal
			 opportunity statement
Clark state 
				college is committed to assuring equal opportunity to all persons and does not
				discriminate on the basis of race, color, religion,
				gender/sex, gender identity or expression, national origin (ancestry), military
				status, disability, age (forty years of age or older), genetic information,
				sexual orientation, status as a parent during pregnancy and immediately after
				the birth of a child, status as a parent of a young child, or status as a
				foster parent or any other protected group status as defined by law or college
				policy in its educational programs, activities, admissions, or employment
				practices.
Title IX of the Educational Amendments
				of 1972 prohibits employment discrimination on the basis of sex in educational
				programs or activities which receive federal financial assistance.
(C) General policy
The college is committed to complying with all applicable laws
				regarding nondiscrimination.
(D) Subcontractors,
			 independent contractors and vendors
Clark state 
				college adheres to all applicable state and federal
				equal opportunity/affirmative action statues and regulations.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-10 - Faculty salary administration policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college supports a salary administration
			 process that is based on internal equity and market competitiveness.
(B) Fair market value is also a critical
			 component of salary administration.
(C) The college shall use benchmarks of other
			 colleges against which the salaries will be compared.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-11 - Employee performance management system policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Clark state
			 college hires employees with the specific knowledge, skills, and competencies
			 necessary to achieve organizational goals. To help employees maintain and
			 enhance these individual attributes and experience personal success, Clark
			 state employs a robust, comprehensive employee performance management system in
			 which all regular employees participate. This system is employed throughout the
			 performance cycle in order to align the employee's performance goals/objectives
			 with the college's mission, vision, and strategic plan. It provides each
			 employee with clear performance objectives, ongoing coaching and feedback,
			 professional development, recognition for outstanding work, and serves as data
			 for human resources decisions. The employee performance management system also
			 serves as a means to measure employees' effectiveness on the job; identify
			 areas where employees need training, growth, improvement and/or additional
			 resources; and as a means to encourage supervisors to motivate and communicate
			 with employees.
(B)
								This policy and associated procedures address separate
			 performance management processes for all regular employees including staff and
			 instructional faculty.
(C)
								The employee performance management system is composed
			 of the following four major components. These components are implemented
			 throughout the year in order to provide a continuous process of effective,
			 two-way communication between the supervisor and the employee.
(1)
									Planning and goal
			 setting
(2)
									Managing/coaching
(3)
									Mid-year reviews
			 (staff only)
(4)
									Annual reviews (bi-annual for specific instructional
			 faculty)
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-12 - Faculty load and overload policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college's load for instructional faculty
			 is designed to be competitive with other colleges of similar size and
			 geographic location.
(B) Faculty
			 responsibilities lie in the areas of teaching/learning, professional growth,
			 and service to the college and community.
(C) The teaching load for full-time
			 instructional faculty is fifteen load hours per term or thirty per academic
			 year.
(D) The number of days
			 faculty are on contract is one hundred seventy-three.
(E) Appropriate
			 administrative procedures have been developed to implement the policy and have
			 been approved by the president.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-13 - Work week policy

Current through all regulations passed and filed through July 1, 2024
(A)
								
								Full-time instructional faculty members are expected to
			 teach according to the schedule that has been established by the respective
			 dean. In addition to their teaching assignment, instructional faculty are
			 expected to give time to committee work, general or division staff meetings,
			 and have posted office hours for student consultation. Full-time instructional
			 faculty members are to be available to students, through posted office hours,
			 five hours per week. Two of the five hours may be scheduled for use of
			 innovative methods to increase accessibility to students.
(1)
									Faculty members
			 are expected to hold classes at times and places listed in the class schedule.
			 Requested changes must be cleared through the divisional office and reported to
			 the dean.
(2)
									Faculty members who are unable to meet assignments due
			 to illness or other unavoidable reason shall inform their dean as soon as
			 possible.
(3)
									Whenever it is necessary for a faculty member to be
			 away from campus for any reason, appropriate arrangements shall be made for the
			 missed classes and the absence shall be reflected on the bi-weekly time summary
			 which is completed by the dean.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-13.2 - Summer hours procedures

Current through all regulations passed and filed through July 1, 2024
(A)
								Summer hours
			 shall commence on the Monday following graduation and continue through ten
			 subsequent weeks.
(B)
								Summer hours shall consist of an extended work day
			 beginning at seven-thirty a.m. and ending at five p.m. with an hour-long lunch
			 period (eight and one-half work hours) on Monday, Tuesday, Wednesday, and
			 Thursday; on Friday, the work day will begin at seven-thirty a.m. and end at
			 two p.m. with a half-hour lunch period (six work hours).
(C)
								Summer hours
			 allow supervisors the flexibility to adjust their employees' regular work
			 schedule to the point where all regular hours are completed and employees leave
			 at two p.m. on Friday. Alterations to this work schedule can be established by
			 the supervisor and must be communicated to the director of human resources in
			 writing.
(D)
								The special summer hours work schedule for the second
			 shift custodial staff and the performing arts center staff shall be worked out
			 with their respective supervisor.
(E)
								Time sheets shall
			 reflect the actual hours worked each day.
(F)
								Leave time shall
			 be taken to correspond with the number of hours the employee would have been
			 scheduled to work on a particular day (e.g., eight and one-half hours Monday
			 through Thursday or six hours on Friday).
Replaces: 3358: 5-3- 13.2
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-15 - Overtime and compensatory time policy

Current through all regulations passed and filed through July 1, 2024
(A) Employees are often required to work
			 above their normal scheduled hours during the forty-hour workweek (otherwise
			 referred to as overtime). Acknowledging that need, Clark state
			  college is committed to ensuring
			 all eligible employees are fairly compensated for all overtime hours worked in
			 accordance with the provisions of the department of labor and the Fair Labor
			 Standards Act. This policy is designed to ensure fair and consistent
			 application of pay practices across the college.
(B) Definitions:
(1) Work week - A workweek is defined as
			 Monday to Sunday.
(2) Overtime -
			 Overtime is defined as any hours physically worked and/or approved school
			 closings over forty hours in one workweek. Hours included in the calculation of
			 these forty hours are actual hours worked, holiday time, winter break, and
			 weather hours (times the college is closed).
(3) Overtime pay is defined as money earned
			 by non-exempt employees who earn overtime in one workweek. This is computed at
			 the rate of one and one-half times the employee's regular rate of pay for
			 overtime hours worked.
(4)
			 Compensatory (comp) time is defined as one and one-half hours off for every
			 hour of overtime worked.
(5)
			 Holiday hours is defined as the employee's normal scheduled work hours for that
			 day.
(6) Holiday pay is defined as
			 the employee's holiday hours times his/her regular rate of pay. Holiday will be
			 administered in accordance with the college calendar/holiday pay policy
			 ( rule 3358:5-5-12 of the
			 Administrative Code).
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-16 - Per diem pay adjustment

Current through all regulations passed and filed through July 1, 2024
(A) When it is necessary to calculate the
			 daily rate for an employee and make a pay deduction from an employee's base
			 salary the following divisor shall be used:
(1) Regular full-time employees:
(a) Instructional faculty - one hundred
			 
										seventy-four days.
(b) Exempt staff - two hundred sixty
			 days.
(c) Non-exempt staff - two
			 thousand eighty hours.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-17 - Payroll deductions

Current through all regulations passed and filed through July 1, 2024
Employees shall have available to them
				the following payroll deductions:
(A)
								Federal tax -
			 starts upon employment and is deducted from each bi-weekly
			 paycheck
(B)
								State tax - starts upon employment and is deducted from
			 each bi-weekly paycheck
(C)
								City tax (if required) - starts upon employment and is
			 deducted from each bi-weekly paycheck
(D)
								Flexible spending
			 account - starts upon employment or beginning of plan year and is deducted from
			 each bi-weekly paycheck. The plan year shall begin October first
								
								.
(E)
								Group health
			 insurance - starts upon authorization by employee and is deducted from first
			 and second paycheck in each month
(F)
								Medicare tax -
			 starts upon employment (for employees hired after April 1986) and is deducted
			 from each bi-weekly paycheck
(G)
								Retirement
			 (SERS/STRS/ARP) - starts upon employment and is deducted from each bi-weekly
			 paycheck and are subject to the provisions of these respective retirement
			 systems; the employee's contribution is supplemented by the board of trustees'
			 contribution, which is in addition to the employee's annual
			 salary.
(H)
								Tax sheltered annuity (403(b)) - starts upon
			 authorization by employee and is deducted from first and second paycheck in
			 each month
(I)
								Vision insurance - starts upon authorization by
			 employee and is deducted from the first and second paycheck in each
			 month
(J)
								"Ohio Public Employee Deferred Compensation", 457, and
			 other approved deferred compensation programs
(K)
								Clark state
			 foundation scholarship fund - starts upon authorization by employee and is
			 deducted from each bi-weekly paycheck (maximum of twenty-six pays beginning
			 May)
(L)
								United way contribution - starts upon authorization by
			 employee and is deducted from each bi-weekly paycheck (maximum of twenty-six
			 pay deductions)
(M)
								Health savings account (if applicable)
(N)
								Supplemental
			 insurance programs (optional)
(1)
									Cancer insurances - starts upon authorization by
			 employee and is deducted from the first and second paycheck in each
			 month
(2)
									Disability insurance - starts upon authorization by
			 employee and is deducted from the first and second paycheck in each
			 month
(3)
									Group term life insurance supplement - starts upon
			 authorization by employee and is deducted from first and second paycheck in
			 each month
(4)
									Universal whole life insurance - starts upon
			 authorization by employee and is deducted from the first and second paycheck in
			 each month
(5)
									Accident insurance
(6)
									Hospital
			 confinement indemnity insurance
(7)
									Others as may
			 become available