Ohio Administrative Code › Title 3342 - Kent State University › Chapter 3342-6 - Administrative Policy on Awards and Compensation for University Employees › Section 3342-6-02.1 - Administrative policy and plan regarding affirmative action

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. This affirmative action plan is
			 adopted, and shall be maintained and implemented, pursuant to paragraph (B) of
			 rule
			 3342-6-02
			 of the Administrative Code, and of this register, the equal opportunity policy
			 promulgated by the board by resolution of October 4, 1979.
(B)
								Establishment of
			 responsibilities for conduct of the affirmative action program.
(1)
									The president of
			 the university, as chief executive officer, shall have overall responsibility
			 for effective implementation of this affirmative action plan and shall exercise
			 general oversight of such implementation.
(2)
									The vice
			 president for human resources shall have special responsibility in the
			 implementation of this affirmative action plan, and shall assure pursuit of the
			 president's instructions in the interest of effective
			 implementation.
(3)
									The office of affirmative action in the division of
			 human resources and under supervision of the vice president for human resources
			 shall be the principal administrative office for effective implementation of
			 this affirmative action plan throughout the university. Responsibilities of the
			 office of affirmative action shall include the following:
(a)
										Provisions, for
			 benefit of all departments of the university, of professional expertise in the
			 appropriate and lawful techniques of affirmative action; in current
			 developments in the field of affirmative action; and in the requirements of law
			 governing affirmative action.
(b)
										Provision of the
			 specific staff services hereinafter required, including dissemination of
			 policy; work force and major job group analyses; ascertainment of availability
			 of women, members of minority groups, persons with disabilities, disabled
			 veterans, and veterans of the Vietnam era, for possible employment, promotion
			 or transfer; analyses of the utilization of women, members of minority groups,
			 persons with disabilities, disabled veterans, and veterans of the Vietnam era;
			 design and implementation of appropriate audit and reporting systems;
			 participation as hereinafter provided in the resolution of grievances and
			 complaints; preparation of external reports and responses as may be required by
			 law; and annual status and progress reports to the president.
(c)
										Provisions of
			 liaison, monitoring, and implementation services, in consultation with other
			 departments of the university, including development and execution of
			 action-oriented programs; development and pursuit of goals and timetables, as
			 hereinafter provided; access to education and training programs whereby
			 personnel might improve their capability of advancement in the university;
			 application of the university's equal opportunity policy in all personnel
			 actions; and verifications of policies and practices of unions, contractors,
			 and vendors having dealings with the university, as may be required by
			 law.
(d)
										Procurement of reports from other units of the
			 university, for purposes of auditing and reporting systems authorized elsewhere
			 in this plan; and collation, publication, submission, and/or dissemination of
			 contents of such reports, as may be required by laws, regulations, or
			 university policies to ensure that the equal opportunity policy is carried
			 out.
(e)
										Individuals are encouraged to contact the office of
			 affirmative action to obtain information concerning the university's equal
			 opportunity and affirmative action policies and procedures.
(4)
									There
			 shall be a university diversity advisory council (UDAC) consisting of: the
			 chair of each of the regional diversity advisory committees committees
			 seven;
			 appointed representative of each college
									six; representatives of
			 each of the administrative divisions
									five - human resources
			 (office of equal opportunity
									and affirmative
			 action), administration, university relations and development, information
			 services, enrollment management and student affairs; one appointed
			 representative of the faculty senate; and one student representative. The
			 specific duties of the UDAC are set forth in its bylaws. The UDAC will meet at
			 least three times during the academic year.
(5)
									There shall be an
			 affirmative action facilitator in each vice presidential division, designated
			 by his or her respective vice president. Each such facilitator shall be
			 responsible for liaison between the division and the office of affirmative
			 action, and for dissemination of information and submission of reports to the
			 director of the office of affirmative action and to the respective vice
			 presidents.
(6)
									Each unit head or administrator having supervisory
			 responsibility, from the level of departmental chairperson or administrative
			 unit director upward, shall be specifically responsible for implementation of
			 the equal opportunity policy of the university, and of those elements of this
			 affirmative action plan lying within the administrative purview of his or her
			 unit, especially including but not limited to nondiscrimination in employment,
			 upgrading, demotion, or transfer; recruitment or recruitment advertising;
			 layoff or termination, rates of pay or other forms of compensation; selection
			 for training, including apprenticeship; and posting and other forms of
			 dissemination of the equal opportunity policy and other appropriate information
			 among personnel of the unit.