Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-5 - Administrative Staff Policies › Section 3341-5-20 - Personal leave policy

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
To set out the policy governing the use
				of personal leave by non-represented employees.
(B)
								Policy
(1)
									Administrative
			 and classified staffs are eligible for personal leave on an annual
basis as described below. Personal
				leave may be used for unusual personal or family obligations, mandatory court
				appearances other than jury duty (criminal or civil cases, traffic court,
				divorce proceedings, custody proceedings, or appearing as a parent or guardian
				of juveniles), legal or business matters, family emergencies of a nature that
				require an employee's immediate attention; medical, psychological, dental or
				optical examinations of the employee or the employee's immediate family;
				weddings of members of the immediate family, religious holidays which fall on a
				normally scheduled workday for an employee, and any other matter of an personal
				nature.
(2)
									Personal leave may be used in conjunction with vacation
			 or vacation purposes, It may not be used to cover unexcused absences, or to
			 make up time.
(3)
									Full-time classified and administrative staff are
			 eligible for up to twenty-eight hours of personal leave per calendar year.
			 Part-time staff are eligible for up to fourteen hours of personal leave per
			 calendar year. Personal leave hours will be based on service time to
			 BGSU.
(4)
									New hires: Personal leave will be provided to all new
			 classified and administrative employees upon initial hire:
Full time
						  employees
Part-time
						  employees
Hired on or between January 1st
						  to June 30th
16 hours
8 hours
Hired on or between July 1st to
						  December 31st
8 hours
4 hours
(5)
									For all continuing full time and part-time
			 administrative and classified employees; As of January frist and each year after initial year of hire, the
			 following accruals will apply:
Full-time staff
0 hours of service through 6239
						  ( 2.99 years)
16 hours per year
6240 hours (3years) through
						  10,399 hours ( 4.99 years)
20 hours per year
10,400 hours (5 years) through
						  20,799 hours (10 years)
24 hours per year
20,800 hours (10 years) and
						  there after
28 hours per year
Part-time staff
0 hours of service through 6239
						  ( 2.99 years)
8 hours per year
6240 hours (3yrs) through
						  10,399 hours ( 4.99 years)
10 hours per year
10,400 hours (5 years) through
						  20,799 hours (10 years)
12 hours per year
20,800 hours (10 years) and
						  there after
14 hours per year
(6)
									Request for use of personal leave balances must be made
			 in advance giving notice to the immediate supervisor, unless the leave is for
			 use in an emergency situation. The immediate supervisor/department/area head as
			 appropriate will establish reasonable notice. Personal leave will be reported
			 using the time & labor system.
(7)
									Personal leave
			 may not be used to extend an employee's active pay status, for the purpose of
			 accruing overtime or compensatory time, employee's date of resignation, or date
			 of retirement.
(8)
									Failure to use all personal leave balances during the
			 calendar year in which it is received, will result in forfeiture of the unused
			 personal leave. At the time of separation from the university, employees are
			 not eligible for payment of unused personal leave balances.
(9)
									The university
			 payroll department will maintain records of accruals, usage, and balances for
			 those eligible for personal leave.
(10)
									Additional
			 information on the personal leave policy may be found in the administrative
			 staff and classified staff handbooks.
Date: January 1, 2014