New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 10 - ELECTIONS AND ELECTED OFFICIALS › Part 35 - VOTER RECORDS SYSTEM › Section 1.10.35.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A.
"Active
				voter"
means a registered voter who has not been declared an inactive
				voter.
B.
"Board of
				registration"
means the voters of a county who are appointed by the
				board of county commissioners and serve under the provisions of Sections
				1-4-34 NMSA 1978.
C.
"Cancelled"
means the status
				of a person's voter registration record when that person is no longer eligible
				to vote due to death; transfer of residence to another county or state; felony
				conviction while the person is in a correctional facility; or at the voter's
				request.
D.
"Certificate of
				registration"
means the form, prescribed by the SOS or the federal form
				complying with the National Voter Registration Act of 1993, used by qualified
				electors or by federal qualified electors to register to vote.
E.
"Confirmation card"
means a
				postage prepaid and preaddressed notice, with language in compliance with the
				National Voter Registration Act of 1993 and Subsection C of Section
				1-4-28 NMSA 1978, sent by
				forwardable mail, with a postage prepaid return postcard on which a voter may
				state the voter's current address.
F.
"Confirmation mailing"
means
				a non-discriminatory mass mailing; conducted by the office of the SOS to voters
				flagged as NVRA on the statewide voter file and to voters who have filed a
				change of address request with the postal service since the last confirmation
				mailing.
G.
"County"
means an administrative district of the state of New Mexico.
H.
"County register"
means a
				physical file of voter registration records kept in fire resistant containers
				at the county clerk's office.
I.
"County voter file"
means the computerized version of the county
				register, comprising each county's portion of the statewide voter
				file.
J.
"Data recording
				media"
means physical material that holds data expressed in any existing
				electronic format.
K.
"District"
means a distinct territorial subdivision containing a
				body of eligible voters within the represented area.
L.
"Duplicate search"
means the
				process of verifying that voters are not registered in more than one county of
				the state, or registered more than once in a single county.
M.
"Election"
means a statewide
				election that is a general election, political party primary election, local
				elections included in the Local Elections Act, or elections to fill vacancies
				in the office of United States representative.
N.
"File maintenance"
means the
				total activities undertaken by county or state election officials to ensure the
				accuracy and integrity of the statewide voter file.
O.
"Inactive voter"
means a
				voter who has been mailed a confirmation card in accordance with
				52 U.S.C.
				20501 to
				20511, and who has either failed
				to respond or has failed to vote in any election conducted after the mailing of
				the confirmation card.
P.
"Initial mailing"
means the first non-discriminatory mailing to a
				voter, by the county clerk or SOS, which is returned as undeliverable by the
				postal service.
Q.
"Mailing
				address"
means the address at which a voter receives correspondence; it
				is the address in the "physical street address where you live now" box on the
				certificate of registration, unless the voter's address has been updated by the
				county clerk and the updated address is attached to the certificate of
				registration, or unless a voter has entered a different mailing address in the
				"address where you get your mail (if different from above) box on the
				certificate of registration.
R.
"Module"
means a portion of the statewide voter records system
				program that carries out a specific function and may be used alone or combined
				with other modules of the same program.
S.
"New registrant"
means a
				voter who has never been registered in any county within the state.
T.
"Non-standard address"
means
				an unnamed street, unknown structure or directional address not on the county
				street file.
U.
"NVRA"
means National Voter Registration Act and is a designation in the statewide
				voter file indicating a voter was sent an initial mailing other than a
				confirmation mailing, which was returned to the county clerk as
				undeliverable.
V.
"Online
				voter registration system"
means the system authorized by the SOS for
				the purpose of accepting voter registration applications through the
				internet.
W.
"Physical
				address"
means the location of a voter's residence even if provided in
				the form of a map or geographic description pursuant to Section
				1-4-5.3 NMSA 1978.
X.
"Positive match"
means that
				two records match based on a strong match or that a match has been determined
				to exist based on further investigation by a county clerk of a weak
				match.
Y.
"Precinct"
means a part of a county with definite boundaries established for electoral
				administrative functions.
Z.
"Precinct part"
means the designation given when a precinct is
				divided by one or more districts.
AA.
"Precinct voter list"
means
				a voter list arranged in alphabetical order of voter surname within and for
				each precinct.
BB.
"Public
				service request"
means information prepared for an individual or
				organization requesting certain information from the voter records
				system.
CC.
"Registrant
				detail"
means all data entered into the voter records system for an
				individual voter.
DD.
"Removable"
means the designation in the statewide voter file for
				the voter registration record of a person registered to vote whose voter
				registration has been cancelled due to death, transfer of residence to another
				state, felony conviction while the person is in a correctional facility, at the
				voter's request, or, if after 45 days, a county clerk is unable to fulfill an
				incomplete application received online or electronically.
EE.
"Scanned image"
means the
				digital capture of the certificate of registration and any other physical
				documents relating to the voter's record.
FF.
"Select groups"
means a
				group of voters selected based upon their party registration, or lack thereof,
				gender, residence, age, or any other protected class as defined by
				law.
GG.
"Special voter
				list"
means a prepared list of selected voters arranged in the order in
				which requested.
HH.
"State
				agency that provides public assistance or services to persons with
				disabilities"
means a designated agency pursuant to 1.10.8 NMAC and
				Section 1-4-5.2 NMSA 1978.
II.
"Street file"
means a method
				of geocoding or manually managing street segments, including address ranges,
				road networks and providing for incremental updates in the statewide voter
				registration system.
JJ.
"Strong match"
means that two records in different databases have:
(1) the same name,
(2) same date of birth (DOB), and
(3) the same full social security number
				(SSN).