Ohio Administrative Code › Title 5139 - Department of Youth Services › Chapter 5139-36 - Community Corrections Facility › Section 5139-36-06 - Allowable and non-allowable expenses

Current through all regulations passed and filed through July 1, 2024
(A) The following expenditures are allowable:
(1) Salary and fringe benefits. This category
			 includes salaries and fringe benefits for staff funded by the grant.
(2) Overtime. Overtime
			 
									will be
			 limited to the direct support of operations related to the care and custody of
			 the juvenile resident.
(3) Medical.
			 This category is limited to the youth residing in the facility in need of
			 medical assistance and general medical supplies. Examples are physicians,
			 dental, and psychologists.
(4)
			 Education/recreation. Examples are books, education supplies and subscriptions,
			 program oriented food expenditures, field trips, minor sports
			 equipment/materials (balls, gloves, bats, rackets, etc.). Youth behavioral
			 incentives.
(5) Food. This category
			 is limited to food for youth residing in the facility.
(6) Supplies and materials. This category is
			 for supplies and materials needed for the day to day operations of the facility
			 including minor equipment (under five hundred dollars).
(7) Motor vehicle. This category includes
			 expenditures for maintenance/repairs of licensed operating vehicles for the
			 facility. This expense includes motor vehicle fuel, oil, leasing, repairs,
			 insurance, and licenses/permits
(8)
			 Travel/staff development. This category is limited to staff travel and
			 professional development, in support of youth programs. This includes the costs
			 incurred for staff attending conferences, seminars, registration fees,
			 in-service training and approved meeting costs. Expense reports must be
			 submitted for all training and training must be job related.
(9) Communications. This category includes
			 expenditures for operating the facility. Examples are internet, telephone,
			 postage, postage meter, and shipping.
(10) Fuels and utilities. This category
			 includes expenditures for the operation of the facility. Examples are
			 heating/cooling source, water, electric and cable television
			 services.
(11) Maintenance and
			 repairs. This category includes costs required to maintain and repair the
			 facility and/or equipment used by the facility. Examples are maintenance
			 contracts, heating and cooling equipment, trash removal services
			 (non-biohazard), and paint.
(12)
			 Printing, binding, advertising. This category includes expenditures for
			 printing, advertising, and subscription/publications.
(13) General and other. This category
			 includes sundry expenditures as well as these for drug tests for employees;
			 drug tests for potential employee candidates; employee background verification
			 services; hepatitis vaccines for employees; legal and professional services
			 (non-litigious) to the department; non-fringe, employee insurance; tuberculosis
			 tests for employees; youth haircuts and any other item that does not already
			 have a reasonable classification category.
(14) Equipment. Expenditures for equipment
			 having a cost or fair market value (which ever is lower), including all
			 associated costs required to bring the item to useful level (shipping,
			 installation, assembly, etc.), of five hundred dollars or greater at time of
			 acquisition, may be approved only if the equipment is used in the direct
			 performance of services to youth or support staff with the facility.
(15) Indirect cost. This category includes
			 services and other administrative functions provided to the facility by the
			 county. These charges shall not exceed two percent of the total approved grant
			 and detailed documentation shall be submitted.
(16) Capital repairs. Capital funds cannot be
			 commingled with other grant funds. Expenditures must be made in accordance with
			 state, federal, and local laws for such facilities which substantially provide
			 direct service for eligible youth.