Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-19 - Information Technology › Section 3339-19-01 - Computer hardware and software acquisition

Current through all regulations passed and filed through July 1, 2024
(A)
								General
Provided such additions do not
				substantially degrade service to other users, it is the policy of Miami
				university to permit the acquisition of computer peripheral devices and/or
				software within the limits of the operating budget and/or available extramural
				funding; the university statement of preferred, supported, and approved
				manufacturers; and the capacity or security of the host computers.
For purposes of this policy, computer
				peripheral devices are defined as any device which contains an electronic
				processor and which can be linked either directly or indirectly to the Miami
				computing system network (mun).
Software includes general system
				programs and libraries, compilers, utilities, and other computer programs
				requiring central system support. For independently developed or acquired
				software, which will become an integral part of the university information
				processing system, a contact person in it services must consult/assist in the
				development to ascertain that the resulting system will be effective, meet
				security requirements, and can be maintained by it services should the need
				subsequently arise.
The implementation of this policy is
				the responsibility of the vice president for information technology. The
				information technology policy committee recommends such policies.
(B)
								Procedures
(1)
									Hardware acquisition
It is the policy of Miami university to
				enable the acquisition of electronic computing devices within the limits of
				reasonable financial, security, serviceability, and accessibility requirements
				to support the university's mission. We recognize the need for a balanced and
				educated decision regarding hardware needs to support the university while
				mitigating risk and providing value for the university.
For purposes of this policy: computer
				hardware is defined as any device that is used by or for the benefit of Miami
				university that is capable of running an operating system (physical or
				virtual), and these devices are typically managed by, and purchased with
				university funds.
(2)
									Hardware request procedures
Requests for the acquisition of
				hardware must be endorsed by it services to ensure technical compatibility,
				serviceability, accessibility, information security, and general 'fitness' for
				use within the Miami operating environment.
Requests for the acquisition of
				hardware and peripheral devices purchasing advice should be made by completing
				the request technology purchasing advice request form.
(3)
									Software
			 acquisition
It is the policy of Miami university to
				permit the acquisitions of software to meet the needs of the university
				provided that each purchase is reviewed by the VP of it or designees for
				overall usage regarding; legal, licensing, deployment tracking, accessibility,
				security, and overall fitness for use within the Miami it operating
				environment.
For purposes of this policy; software
				is defined as any programmatic code-based application (on-premise,
				vendor-hosted, cloud-based services), program, libraries, compilers, utilities,
				or any other variant of code-based technology.
Miami faculty and staff that wish to
				obtain software for university usage are required to engage directly with the
				Miami it services purchases team by completing the purchase software or obtain
				a quote request form. This applies to all software, immaterial of cost,
				including zero cost (free), educational use, general public use, or any other
				legal definition that is used within the normal course of university operations
				and includes all instructional and general use by the university not previously
				defined.
The implementation of this policy is
				the responsibility of the vice president for information technology. The
				information technology policy committee recommends such policies.
(4)
									Software request procedures
Requests for the acquisition of
				software must be endorsed by it services to ensure technical compatibility,
				serviceability, accessibility, information security, and general 'fitness' for
				use within the Miami operating environment.
Requests for software applications
				shall be made by completing the purchase software or obtain a quote request
				form.
Requests shall include documentation as
				to technical specifications, pricing, proposed use, benefits, security,
				accessibility review, expected utilization, and anticipated measurable outcomes
				for the benefit of the university.
(5)
									Enforcement
In addition to obtaining endorsement
				for all Miami university it acquisitions, systems, and users must comply with
				the Miami university responsible use of university computing resources policy
				including noted enforcement and sanction actions.
Replaces: 3339-19-01