Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-01 - Scope and definitions

Current through all regulations passed and filed through July 1, 2024
(A) Pursuant to section
			 3301.075 of the Revised Code,
			 all Ohio education computer network user entities and information technology
			 centers will comply with all rules in this chapter.
(B) Terminology used in this chapter
			 are
			 defined as follows:
(1) "Accountability system
			 for the Ohio education computer network" (OECN) means the collective grouping
			 of instruments used by the  department
			 of education and workforce to determine the
			 quality and adequacy of services provided by an information technology center.
			 These instruments may include, but not be limited to, the following: any
			 materials produced by other governmental agencies or trusted third parties at
			 the request of the  department
			  or in the normal course of
			 doing business; user satisfaction surveys; quality implementation metrics;
			 service-level agreements and compliance therewith; and, continuous improvement
			 plans.
(2) "ADM" means total
			 average daily membership by school building and district as certified by the
			 department from data collected from districts during the designated EMIS
			 counting period.
(3) "Business
			 continuity plan" means a plan defining the specific steps that will be taken to
			 provide emergency services in the event that an information technology center
			 is unable to provide the normal services needed by its
			 users.
(4) "Continuous improvement
			 plan" means an annual report produced by the information technology center that
			 describes actions to improve the quality of services, customer satisfaction, or
			 operation efficiencies of the information technology center.
(5) "Core services" are the minimum set of
			 state-subsidized information technology services that each information
			 technology center will offer to its user entities as determined by the
			  department . This
			 minimum set of information technology services will be
			 determined through policies issued and guidelines periodically communicated by
			 the  department
			 . These services may include,
			 but are not limited to, the following:
(a)
			 Fiscal services, including accounting (cash basis with generally accepted
			 accounting practice extensions), payroll/personnel, and fixed asset
			 accounting;
(b) Student records
			 management, including provisions for student scheduling, grade reporting,
			 attendance tracking, and tracking of special education needs;
(c) State-mandated data reporting, including
			 access to the appropriate department databases and software
			 applications;
(d) Library
			 automation, curricular resources, and educational technology services to
			 support academic content standards and effective instruction; and
(e) Internet access and networking services,
			 including email and the support of data exchange within the information
			 technology center's user entities and across different information technology
			 centers and their user entities.
(6) "Council of governments" (COG) means a
			 regional organization of public governmental entities established pursuant to
			 Chapter 167. of the Revised Code.
(7) "Department" means the
			  department of education
			 and workforce.
(8) "District" means any city, county,
			 exempted village, local, joint vocational, or cooperative education school
			 district as classified pursuant to section
			 3311.01 of the Revised Code or
			 any public community school as classified pursuant to section
			 3314.01 of the Revised
			 Code.
(9) "Electronic format" means
			 a method of organizing data elements that enables data generated by one
			 computer system to be read and used by another computer system without further
			 human adjustment or modification of the transfer medium.
(10) "Electronic mail" (email ) means a
			 paperless method of communicating and storing messages using a computer or a
			 network of computers.
(11)
			 "Electronic networking" means a data communication configuration in which two
			 or more devices are connected to enable information transfer. Such a
			 configuration permits the electronic linkage of computer systems over a large
			 geographic area.
(12) "End user"
			 means any employee of a user entity who interacts with an information
			 technology center and is a direct recipient and benefactor of the core
			 services.
(13) "Fiscal agent" means
			 a board of education or governing board of a school district, educational
			 service center, or council of government that has been designated by a computer
			 consortium's governing body to function as the custodian of funds for that
			 consortium organization pursuant to section
			 3313.92 of the Revised
			 Code.
(14) "Information technology"
			 means that whole body of methods and materials, including the use of computer
			 systems and related electronic devices, that is utilized to process
			 information.
(15) "Information
			 technology center" (ITC) means an entity that has been authorized pursuant to
			 section 3301.075 of the Revised Code and
			 authorized by the department to provide core services to user
			 entities.
(16) "Instructional
			 technology" means the use of available technological resources, such as
			 computer systems, software and data communications equipment, in an effort to
			 enhance the learning environment of students with the ultimate goal of
			 improving academic achievement.
(17) "Large district user entity" means a
			 user entity with an ADM greater than or equal to twenty thousand
			 students.
(18) "Ohio education
			 computer network" (OECN) means that collective group of information technology
			 centers authorized pursuant to section
			 3301.075 of the Revised Code,
			 and their participating school districts and community schools. Such centers,
			 in conjunction with the  department
			 , comprise a statewide delivery
			 system to provide comprehensive, cost-efficient information technology services
			 for participating Ohio school districts and community schools.
(19) "Quality implementation metrics" are the
			 data reported by the  department
			  that reflect information
			 technology center actual performance relative to the quality implementation
			 standards.
(20) "Quality
			 implementation standards" are the benchmarks set by the
			  department  for successful delivery of core
			 services.
(21) "Site review" means
			 an on-site peer review conducted by the  department  or its designee as a means to assess the effectiveness of
			 the delivery of core services and the general user entity satisfaction of an
			 information technology center.
(22)
			 "User entity" means any organization authorized by the department to utilize
			 the services of an information technology center. Such a user entity
			 will
			 have voting representation in the information technology center. The user
			 entity may be any district or community school as defined in paragraph (B)(8)
			 of this rule or any other public entity as determined by the
			 department.