New Mexico Administrative Code › Title 1 - GENERAL GOVERNMENT ADMINISTRATION › Chapter 12 - INFORMATION TECHNOLOGY › Part 5 - OVERSIGHT OF INFORMATION TECHNOLOGY PROJECTS › Section 1.12.5.7 - DEFINITIONS

Current through Register Vol. 35, No. 13, July 16, 2024
A. "Agency" means a
				state organizational entity of the executive branch, used interchangeably with
				department.
B. "Independent" is
				used to describe the autonomous and impartial verification and validation
				assessment of compliance to a project and the project's products requirements.
				These independent assessments are performed by a contractor that is not
				responsible for developing the product or performing the activity being
				evaluated.
C. "Independent
				verification and validation (IV&V)" means the process of evaluating a
				project and the project's product to determine compliance with specified
				requirements and the process of determining whether the products of a given
				development phase fulfill the requirements established during the previous
				stage, both of which are performed by an organization independent of the lead
				agency.
D. "Executive sponsor" is
				the person or group that provides the financial resources, in cash or kind, for
				the project.
E. "Lead agency" of a
				multi-agency project is the agency that is indicated as lead agency in the
				General Appropriations Act or as designated by the office. In the case that a
				single agency sponsors a project then that agency shall be known as the lead
				agency.
F. "Office" means the
				office of the chief information officer.
G. "Oversight" means a continuous process of
				project review and evaluation to ensure that project objectives are achieved in
				accordance with an approved project plan and project schedule and that IT
				projects are in scope, on time and within budget.
H. "Product development life cycle" is a
				series of sequential , non-overlapping phases comprised of iterative
				disciplines such as requirements, analysis and design, implementation, test,
				and deployment implemented to build a product or develop a service.
I. "Project" means a temporary process
				undertaken to solve a well-defined goal or objective with clearly defined start
				and end times, a set of clearly defined tasks, and a budget. The project
				terminates once the project scope is achieved and project approval is given by
				the project executive sponsor and verified by the office.
J. "Project director" means a qualified
				person from the lead agency whose responsibility is to manage a series of
				related projects.
K. "Project
				manager" means a qualified person from the lead agency responsible for all
				aspects of the project over the entire project management lifecycle (initiate,
				plan, execute, control, close). Must be familiar with project scope and
				objectives, as well as effectively coordinate the activities of the team. In
				addition, responsible for developing the project plan and project schedule with
				the project team to ensure timely completion of the project. Interfaces with
				all areas affected by the project including end users, distributors, and
				vendors. Ensures adherence to the best practices and standards of the
				office.
L. "Project management
				plan" is a formal document approved by the executive sponsor and the office and
				developed in the plan phase used to manage both project execution, control, and
				project close. The primary uses of the project plan are to document planning
				assumptions and decisions, facilitate communication among stakeholders, and
				documents approved scope, cost, and schedule baselines. A project plan includes
				at least other plans for issue escalation, change control, communications,
				deliverable review and acceptance, staff acquisition, and risk
				management.
M. "Project product"
				means the final project deliverable as defined in the project plan meeting all
				agreed and approved acceptance criteria.
N. "Project schedule" is a tool used to
				indicate the planned dates, dependencies, and assigned resources for performing
				activities and for meeting milestones.
O. "Qualified" means demonstrated experience
				managing IT projects. Demonstrated experience includes exhibiting the ability
				to apply project management methodology to maintain projects on time, on
				budget, and on schedule. Qualified also includes those employees who have the
				demonstrated ability to manage resources, lead people to accomplishing project
				objectives and who possess a working knowledge of the project scope.
P. "Quality" means the degree to which a
				system, system component, or process meets specified requirements, customer
				needs, and user expectations.
Q.
				"Quality assurance" means a planned and systematic pattern of all actions
				necessary to provide adequate confidence that a product or system component
				conforms to established requirements.
R. "Validation" means ensuring a system meets
				documented performance outcomes and requirements of the project.
S. "Verification" means application of an
				appropriate test yielding documentable, measurable evidence that ensures a
				process executed or the technical system developed produces required
				performance outcomes.