Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-7 - University Employees and Benefits › Section 3356-7-48 - Supplemental pay from externally funded grants, sponsored agreements and contracts for faculty and professional/ administrative staff

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. Externally funded grants, sponsored
			 agreements and contracts enable the university and its employees to participate
			 in scholarly, creative activities. In support of these activities, it is
			 necessary and appropriate to have employees perform services above and beyond
			 their normal scope of duties and for those employees to receive pay for
			 additional services.
(B)
								Parameters. The sponsors of externally funded grants,
			 sponsored agreements and contracts establish guidelines and compliance
			 requirements to serve their stakeholders and/or taxpayer public interests. All
			 supplemental payment requests from externally funded grants, sponsored
			 agreements and contracts (through the office of research services) must be
			 approved prior to the activities for which compensation is sought. The
			 parameters and criteria defining salary compensation are determined by
			 university policy, collective bargaining agreements, and federal compliance
			 regulations.
(1)
									Payment to faculty.
(a)
										Per Title 2,
			 C.F.R. 200.400 to 200.431, of the "Uniform Administrative Cost Requirements,
			 Cost Principles, and Audit Requirements for Federal Awards," charges for work
			 performed on federal awards by faculty members during the academic year are
			 allowable at the institutional base salary rate (hereinafter IBS). Charges to
			 federal awards, irrespective of the basis of computation, will not exceed the
			 proportionate share of the IBS for that period. See, however, exceptions in
			 paragraph (h)(1)(ii), "Incidental activities,"
			 2 C.F.R.
			 200.430.
(b)
										IBS is defined as
			 the annual compensation paid by an institute of higher education (hereinafter
			 IHE) for an individual's appointment, whether that individual's time is spent
			 on research, instruction, administration, or other activities. IBS excludes any
			 income that an individual earns outside of duties performed for the IHE. Unless
			 there is prior approval by the federal awarding agency, charges of a faculty
			 member's salary to a federal award must not exceed the proportionate share of
			 the IBS for the period during which the faculty member worked on the
			 award.
(c)
										Youngstown state university ("YSU") accepts the federal
			 definition of "incidental work" as any work in excess of normal for the
			 individual for which supplemental compensation is paid by the institution under
			 institutional policy. Incidental work is paid at the rate as established in the
			 approved budget of the externally funded grant, sponsored agreement or
			 contract, and follows the guidelines of the sponsoring agency or
			 sponsor.
(d)
										Faculty salary rate structure (for federal and
			 non-federal externally funded grants, sponsored agreements and
			 contracts).
(i)
											During the academic year, funds from externally funded
			 grants, sponsored agreements and contracts are used to provide workload
			 reallocation (reassigned time or supplemental pay). A faculty member may
			 receive supplemental pay for project activities that do not overlap with
			 regular workload assignments or other externally funded project-related
			 activities with appropriate documentation. Further additional compensation can
			 be provided for those activities defined as "incidental work," as described in
			 paragraph (B)(1)(c) of this policy, and shall not exceed twenty per cent of the
			 IBS per academic year.
(ii)
											During the summer, faculty may receive up to three
			 months of additional salary of their prior academic year's (nine months) IBS
			 from externally funded grants, sponsored agreements and contracts. Summer
			 supplemental pay may be received, dependent upon guidelines of the federal and
			 non-federal sponsoring agencies or sponsors, and may not be received by faculty
			 while on leave from the university. It is the faculty's responsibility to
			 ensure that the total of summer pay of all sources (for teaching hours and
			 research) results in no more than the maximum of three months allowed unless
			 the department chair, dean, and provost approve an exception in advance with
			 appropriate documentation.