Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-25 - Benefit Policies; Employment › Section 3364-25-47 - Criminal background check

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The university of Toledo will conduct criminal background
				checks on all final candidates for hire or
				rehireto faculty, staff, contingent, temporary,
				resident, or other hire, volunteer, and select
				graduate and undergraduate student employment positions as part of the hiring
				process. Criminal background checks will be conducted to support the
				university's mission and to achieve the goal of providing a safe and secure
				environment.
(B)
								Purpose of policy
The university of Toledo is committed
				to providing a safe and secure environment for its faculty, staff, residents,
				students, volunteers, patients and visitors. The university will take
				reasonable steps to ensure hiring decisions effectively contribute to lessening
				unnecessary risk in support of its academic, clinical, and research
				mission.
(C)
			 Regulations
(1) Background checks will be
			 conducted for:
(a All non-student appointees
			 and final candidates under consideration for regular full-time / part-time
			 faculty, staff, residents, or other hire,
			 temporary, and/or contingent positions.
(b) All volunteers and
			 select students that are final candidates for
			 positions that involve security sensitive responsibilities including but not
			 limited to, the following:
(i) Responsibility
			 for care of children or minors, such as child care workers, camp counselors,
			 etc. in compliance with all applicable laws, regulations and standards
			 and rule
			 3364-10-17 of
			 the Administrative Code (minors on campus).
(ii) Care of patients in health care settings
			 such as hospitals, dental clinics, clinics, mental health facilities, etc in
			 compliance with all applicable laws, regulations and standards.
(iii) Access to "select agents and toxins,"
			 or "controlled substances" as defined under state and federal law.
(iv) Access to master keys, electronic
			 access, or key access to residences and areas requiring a high level of
			 security, such as those that store controlled substances or money, research
			 facilities, etc.
(v) Entrustment of
			 university vehicles when proof of a valid driver's license is a job
			 requirement.
(vi) Students hired
			 into supervisory, resident hall, or teaching responsibilities involving
			 unsupervised, direct contact with students.
(vii) Public safety enforcement
			 support
(viii) Access to
			 student/employee personally identifiable information including but not limited
			 to access to the human resources information system.
(ix) Handling of financial matters; can be
			 limited to those positions with approval authority or access above a set dollar
			 amount.
(c) When an
			 employee has been removed/separated/terminated from employment and is offered a
			 position/rehired regardless of length of time off the system. Exceptions to
			 this requirement include part-time faculty and student employees, including
			 graduate assistants, with access to restricted institutional data. These
			 employees are required to have a background check upon return if the break in
			 service is more than twelve months.
(d) When employees are subject to motor
			 vehicle driver history checks to ensure that their licenses are current and/or
			 without excessive violations.
(e)
			 When the appointing authority learns of a final conviction or a misdemeanor,
			 felony or other offense of moral turpitude that adversely affects the ability
			 to perform the job or has an adverse effect on the university if employment is
			 continued; or
(f) When required by
			 federal law, Ohio Revised Code laws, Ohio Administrative Code rules, or the
			 university of Toledo policy.