Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-47 - University travel

Current through all regulations passed and
			 filed through July 1, 2024
(A) Policy statement and purpose
The purpose of this policy is to provide guidance and direction
				for university employees traveling on university-related business. It is not
				intended to address every travel-related issue, exception or contingency that
				may arise in the course of university travel. Specific issues not covered
				should be directed to the office of the vice president for finance and
				administration for clarification and resolution.
(B) Policy
Bowling Green state university shall conduct its
				business-related travel activities in an efficient and cost-effective manner
				that supports the mission of the university while maintaining compliance with
				applicable state and federal laws and regulations. All university travel
				reimbursement requests shall be administered through the division of finance
				and administration (and not through a department's petty cash account) and will
				be conducted in a manner that is compliant with applicable federal and state
				regulations and best practices.
Employees who travel on university business are encouraged to
				incur the lowest practical and reasonable expense while still traveling in an
				efficient and timely manner. Those traveling on university business are
				expected to avoid impropriety, or the appearance of impropriety, in any travel
				expense. Employees should conduct university business with integrity, in
				compliance with applicable laws and Ohio ethics guidelines, and in a manner
				that excludes consideration of personal advantage.
Should an expense be incurred that is
				subsequently determined to be improper or in excess of normal costs of travel,
				the traveler may not be fully reimbursed.
In the event an expenditure is
				reimbursed that is later deemed to be ineligible as a tax-free reimbursement as
				a result of post-reimbursement audit procedures, the amount will be included in
				the employee's W-2 as taxable income.
More restrictive policies and procedures may apply to travelers
				receiving funding from restricted sources (e.g., federal, private and/or state
				grants) or from departments, programs or centers that have chosen to enact more
				restrictive travel reimbursement practices.
Employees are responsible for following this policy and, if
				applicable, the policy of their particular program or department.
(1) University approved travel
The university follows IRS regulations which provide that daily
				transportation expenses incurred while traveling from home to one or more
				regular places of business are generally non-deductible personal commuting
				expenses, and therefore, will not be reimbursed. University approved travel is
				generally defined as transportation on university business in excess of one's
				normal commute and includes any travel on official university business from
				home or primary work location to another, secondary destination, and return to
				home or primary work location from a secondary location i.e., the university
				will reimburse the shorter distance of
(a) Home to temporary business or meeting
			 locations or
(b) University to
			 temporary business or meeting location