reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-47 - Policies on University Vehicles, Food Service and Air Transportation › Section 3337-47-30 - University air transportation

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/47-030.html
(A)
								Overview
This policy establishes the process for
				using aircraft operated by the air transportation service department ("ATS") of
				Ohio university airport operations.
This policy is intended to
				ensure:
(1)
									Air travel safety during university
			 business.
(2)
									The use of university owned aircraft when available and
			 cost effective.
(3)
									All university travel needs are accomplished
			 efficiently and in a timely manner.
(4)
									Conformance to
			 all applicable federal aviation regulations.
University personnel are encouraged to
				consider university owned and operated aircraft for business travel. The air
				transportation service department has several tools available to efficiently
				plan your air travel needs. In many cases flying on university aircraft is more
				cost effective and greatly reduces time away from home when compared to other
				modes of transportation. Travel on university owned aircraft also supports the
				university's academic mission by using student co-pilot interns. Students in
				the department of aviation's flight training program are provided an
				opportunity to receive training and build valuable flight time and experience
				in the university's advanced aircraft.
If ATS cannot accommodate your air
				travel needs, please see policy 47.020 for further information.
ATS will maintain detailed information
				on aircraft, services, and contact information online, linked through
https://www.ohio.edu/airport/
.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-48 - Policies on Identity Theft › Section 3337-48-01 - Identity theft prevention (red flag rules)

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/48-001
(A)
								Overview
The red flags rule was issued in 2007
				under Section 114 of the Fair and Accurate Credit Transactions Act (FACTA) of
				2003 and published at
				16
				CFR 681.1. The red flags rule was established
				to protect consumers from the incidence of identity theft. The purpose of this
				policy is to assist employees in identifying, detecting and responding to
				patterns, practices and/or specific activities known as red flags that could
				indicate identify theft.
(B)
								Definitions
(1)
									Covered account:
			 Includes all student, patient, and employee accounts or loans that are
			 administered by Ohio University.
(a)
										Any account that involves or is designated to permit
			 multiple payments or transactions; or
(b)
										Any other account
			 maintained by the university for which there is a reasonably foreseeable risk
			 of identity theft to students, faculty, staff, customers or other applicable
			 constituents, or for which there is a reasonably foreseeable risk to the safety
			 or soundness of the university from identity theft, including financial,
			 operational, compliance, reputation or litigation risks.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-50 - Policy on Cashand Pooled Investments › Section 3337-50-01 - Ohio university cash and pooled investments (non- endowment funds)

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/50-001.html
(A)
								Overview
The board of trustees of Ohio
				university is vested by statute (section
				3345.05 of the Revised Code)
				with the following responsibility: "Notwithstanding any provision of the
				Revised Code to the contrary, the title to investments made by the board of
				trustees of a state-supported university or college with funds derived from
				revenues described in this section shall not be vested in the state but shall
				be held in trust by the board." Section
				3345.05 of the
									
									Revised Code
				can be found in its entirety in appendix C of this IPS.
The purpose of this investment policy
				statement ("IPS") is to assist the university ("OU") treasurer or designee in
				effectively supervising, monitoring and evaluating the investment of the Ohio
				university cash and pooled investments (the "non-endowed funds") assets on
				behalf of the board. The funds' investment program is defined in the various
				sections of the IPS by:
(1)
									Stating in a written document the treasurer or
			 designee's attitudes, expectations, objectives and guidelines for the
			 investment of funds' assets.
(2)
									Setting forth an
			 investment structure for managing all funds' assets. This structure includes
			 various asset classes, investment management styles, asset allocation and
			 acceptable ranges that, in total, are expected to produce a sufficient level of
			 overall diversification and total investment return over the
			 long-term.
(3)
									Providing guidelines for each investment manager
			 ("manager") that control the level of overall risk and liquidity assumed in
			 that investment style, so that all funds' assets are managed in accordance with
			 stated objectives.
(4)
									Encouraging effective communications and understanding
			 regarding investment performance between the treasurer or designee, the board,
			 the investment consultant ("consultant") and the managers.
(5)
									Establishing
			 formal criteria to monitor, evaluate, and compare the performance results
			 achieved by the managers on a regular basis.
(6)
									Complying with
			 all applicable fiduciary, prudence and due diligence requirements that
			 experienced investment professionals would utilize, and with all applicable
			 laws, rules and regulations from various local, state, federal and
			 international political entities that may impact funds' assets.
This IPS has been formulated, based
				upon consideration by the treasurer or designee of the financial implications
				of a wide range of policies, and describes the prudent investment process that
				the treasurer or designee deems appropriate.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-50 - Policy on Cashand Pooled Investments › Section 3337-50-02 - Investment loan fund

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/50-002.html
(A)
								Overview
This policy provides units within the
				university an opportunity to borrow money from the university's diversified
				investment pool of funds for purposes that advance the educational
				mission.
Funds from the diversified investment
				pool may be loaned to planning units in original principal amounts for periods
				conforming to the nature of the investment.
(B)
								Guidelines
The terms and conditions of a loan must
				be consistent with this policy and approved by the president after review and
				recommendation by the provost and associate vice president for finance. The
				following guidelines apply:
(1)
									All loans will be for an amount greater than
			 twenty-five thousand dollars and for no more than fifty per cent of this loan
			 pool.
(2)
									All loans will be charged an interest rate of prime or
			 5.5 per cent, whichever is greater. The prime interest rate is defined as the
			 rate reported in the "Wall Street Journal" on the final approval date of the
			 loan.
(3)
									Information on any and all outstanding loans will be
			 included in quarterly reports to the budget and finance committee of the
			 university's board of trustees.
(4)
									A loan will not
			 be approved if it causes the total outstanding dollar amount (of all loans made
			 to planning units) to exceed twenty-five per cent of the diversified investment
			 pool.
(5)
									The amount of funds available to be loaned will be
			 determined based on the most current investment balances of the
			 university.
(6)
									The president may approve exceptions to this policy, in
			 consultation with the board of trustees as appropriate.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-52 - Policy on Capital Improvement Plan for Athens and Regional Campuses › Section 3337-52-100 - State assisted capital improvements plan for the Athens and regional campuses

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/52-100.html
(A)
								Overview
This policy establishes the internal
				procedures to be used for development of the six-year "Capital Improvements
				Plan" for the Athens and regional campuses.
The procedures described below will be
				used to develop the six-year "Capital Improvements Plan," for submission, in
				revised form, every two years to the Ohio board of regents ("OBOR"). The plan
				is concerned with major new construction, major utility projects, and major
				renovations.
Every two years (each capital
				biennium), the OBOR issues guidelines to all state universities and colleges
				for preparation of their respective six-year capital improvements plans. This
				policy requires that Ohio university follow these guidelines from the OBOR.
				This policy also requires that Ohio university follow the timeline indicated in
				the guidelines for submission of the six-year capital improvements plans to the
				OBOR. This policy also requires that the six-year capital improvements plans be
				consistent with the Ohio university ten-year capital plans and the "Vision
				Ohio" strategies.
(B)
								Assembling general information required by the
			 OBOR
The university planner, in consultation
				with the facilities planning advisory committee ("FPAC"), facilities planning
				and space management ("FPSM"), facilities management ("FM"), institutional
				research ("IR") and other entities as deemed necessary, shall develop and draft
				the general information required by the OBOR for the six-year capital
				improvements plan.
(1)
									FPAC: this broad-based constituent group is co-chaired
			 by the executive vice president and provost and the vice president for finance
			 and administration. The committee provides advice and consultation to the
			 president and others as warranted on the following issues and tasks relating to
			 this policy: oversight of all planning for major capital projects on the Athens
			 and all regional campuses, including the ten-year major capital plan and the
			 state biennial six-year capital improvements plan.
(2)
									FPSM helps
			 develop the detailed construction cost estimates associated with major capital
			 projects.
(3)
									FM provides critical information and advice pertaining
			 to maintenance, building systems, and university infrastructure
			 needs.
(4)
									IR supplies institutional data as required by the
			 OBOR.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-53 - Unassigned › Section 3337-53-01 - Interim policy regarding electronic signatures

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
To provide for the effective and
				efficient administration of university contract administration, electronic
				signatures are permissible when executed in accordance with this policy. The
				university recognizes an electronic signature as legally binding to the fullest
				extent permitted by law. The implementation and use of electronic signatures at
				the university shall remain consistent with section
				1306.20
				the Revised Code.
Ohio law defines an "electronic
				signature" as "an electronic sound, symbol, or process attached to or logically
				associated with a record and executed or adopted by a person with the intent to
				sign the record" and an electronic record as "a record created, generated,
				sent, communicated, received, or stored by electronic means." "electronic" is
				defined as "relating to technology having electrical, digital, magnetic,
				wireless, optical, electromagnetic, or similar capabilities." For purposes of
				this policy "electronic transaction" shall mean a transaction conducted or
				performed, in whole or in part, by electronic means or electronic
				records.
To the fullest extent permitted by law,
				Ohio university may elect to accept electronic signatures as legally binding
				and equivalent to handwritten signatures to signify agreement to electronic
				transactions. In the furtherance of this policy, Ohio university
				may:
(1)
									Identify specific transactions that Ohio university will
			 conduct by electronic means only;
(2)
									Identify specific
			 transactions that Ohio university will not conduct by electronic
			 means;
(3)
									Specify the manner and format in which electronic
			 records must be created, generated, sent, communicated, received, and stored,
			 and the systems established for those purposes;
(4)
									Specify the type
			 of electronic signature required, the manner and formate which the electronic
			 signature must be affixed to the electronic record, and the identity of, or
			 criteria that must be met, by any third party used;
The use of an electronic signature does
				not mean that the record has been signed by a person authorized by Ohio
				university to sign that record. Appropriate procedures must be used to confirm
				that the person signing the record has the required signature authority. An
				electronic signature used by a person without the authority to sign a given
				record or used on a given record for which that electronic signature method has
				not been approved will not be considered binding by Ohio
				university.
Nothing in this policy limits the
				university's right or option to conduct a university transaction on paper or in
				non-electronic form, nor affect the university's right or obligation to have
				documents be provided or made available on paper when required by applicable
				policies, laws or regulations.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-02 - Use of university resources

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-002.html
(A)
								Overview
The purpose of this policy is to
				provide uniform guidelines for the use of university resources.
The use of university monies or
				resources (such as vehicles and equipment) must have a business purpose. This
				includes (but is not limited to) computers, internet, and phone usage, and the
				use of intangibles such as software and employee time.
Abuse of university resources may
				result in the need to make restitution to the university and in disciplinary
				action, up to and including termination.
(B)
								Abuse
Use of university resources is
				considered abuse when either of the following occurs:
(1)
									The use is
			 outside the boundaries of that which is customarily provided or reasonably
			 needed by the employee to function in his or her job. For example, drinking
			 water may be provided to employees for everyday use, but filling up jugs of
			 drinking water from a university source, to take home for personal use, is
			 abuse.
or
(2)
									The use conflicts
			 with federal, state, or local laws or regulations, or with any other existing
			 university policies. Other university policies that deal with resource use
			 include:
(a)
										Policy 01.025
(b)
										Policy
			 17.900
(c)
										Policy 19.054
(d)
										Policy
			 47.001
(e)
										Policy 55.003
(f)
										Policy
			 55.071
(g)
										Policy 55.075
(h)
										Policy
			 91.003
Long distance telephone charges for
				personal calls should never be incurred by the university; they should instead
				be charged directly to a personal calling card (or use your own cell
				phone).
Brief personal use of the university's
				communication resources that operate on a flat-rate basis (land line phones for
				local calls, internet, or e-mail) is allowable during the work day. Such use
				should be infrequent in nature and of short duration. After-hours personal use
				of internet and e-mail services is permitted, subject to policy
				91.003.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-35 - Purchasing - printing procurement

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-035.html
(A)
								Overview
This policy establishes guidelines for
				the procurement of printing services to provide consistency in the design of
				printed pieces, to promote the best value, and to ensure compliance with the
				laws of the state of Ohio in regard to printing procurement.
All requests for print jobs must comply
				with Ohio university's graphic identity standards. A style guide describing
				existing standards is online at
https://www.ohio.edu/brand/
.
Further information and design
				assistance is available from university communications and marketing at
				740-593-2200 or the printing resource center ("PRC") at
				740-593-1930.
(B)
								Printing services
(1)
									All requests for
			 printing services will be submitted to PRC.
(2)
									University
			 stationery (letterhead, envelopes, business cards, memo pads, etc.) has been
			 standardized. Submit all orders for such items directly to PRC.
(3)
									If PRC cannot
			 meet the department's printing specifications or timeline, PRC will route the
			 job to an external supplier approved by university procurement
			 services.
(4)
									PRC will ensure the use of external suppliers conforms
			 with the state's "Buy Ohio" initiative and university procurement
			 policy.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-71 - Disposition of surplus property

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-071.html
(A)
								Overview
This policy provides a standard
				procedure for the disposition of surplus or excess property that complies with
				applicable laws and insures maximum use of property prior to sale and then
				maximum income from property at the time of sale.
Any department that declares as surplus
				or excess state or university property will contact the moving and surplus
				office (also called the surplus property office) at 593-0463. The property will
				be removed from the department for disposition either through transfer to
				another university department or public sale. No one is permitted to donate,
				give away, sell, or otherwise dispose of any surplus or excess property, except
				by the procedure outlined in this policy. Equipment used as a trade-in as part
				of the purchase of new equipment is not considered surplus.
This policy does not affect the
				procedures of policy 44.104.
(B)
								Departmental
			 responsibilities and procedures
(1)
									All equipment
In the disposal of all surplus items,
				departments must proceed as follows:
(a)
										Every department
			 or planning unit should have an individual who is authorized to determine when
			 property (equipment, supplies, or other material assets) is no longer useful to
			 the department.
(b)
										When the authorized individual determines that property
			 is no longer useful, he or she will call the moving and surplus office to
			 arrange for disposition.
(c)
										The department must report inventory changes and
			 deletions directly to inventory control, in accordance with policy 19.054 and
			 policy 19.055.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-74 - Payment card program

Current through all regulations passed and filed through July 1, 2024
(A)
								General
			 policy
(1)
									As a
			 public institution, the university is held to a high degree of public scrutiny
			 and accountability for its business practices. Issuance of a payment card is a
			 privilege, and every reasonable effort must be made to verify that funds are
			 used responsibly and in a manner consistent with the purpose and mission of the
			 university. Payment cards are issued by Ohio university as a convenience for
			 purchasing goods and some limited services (e.g., travel) by university
			 employees. As such, payment cards are issued at the discretion of the
			 university.
(2)
									Ohio university (university) offers a corporate payment
			 card program to provide a convenient means with which to make qualified
			 purchases that may not be available through the university's e-procurement
			 system. This program is designed to reduce the costs associated with the
			 initiating and paying for certain purchases. The program allows the cardholder
			 to charge authorized purchases to the appropriate university account within the
			 established limits of the card.
(3)
									All purchases
			 must comply with all university policy and procedure and must meet all grant or
			 foundation account requirements, with special attention to the Equipment
			 inventory policy; Travel and entertainment policy; and all Purchasing policies
			 beginning with number "55."
(4)
									The procedures
			 associated with this policy are an integral part of the university payment card
			 program. The policy, procedure, training and other documentation (i.e., web
			 pages) are maintained by the vice president for finance and administration
			 designee and reviewed with policy reviewers on an as needed
			 basis.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-55 - Policy on Use of University Resources, Printing Procurement and Disposition of Surplus Property › Section 3337-55-75 - Cell phone allowances

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-075
(A)
								Purpose
This policy establishes the extent to
				which the university may subsidize, through a cell phone allowance, personally
				owned cell phones used in conduct of university business.
(B)
								
			 Plan
The university provides access to
				university-owned communication devises based upon an employee's job
				responsibilities. Those communication devices may include desktop computers,
				laptop computer with e-mail and web access, desk phones for transacting
				university business, and mobile communication devices to maintain contact with
				employees throughout their work period.
Some positions may require that the
				employee be readily available via cell phone throughout his or her work period
				and/or during non-work hours. University-owned cell phones are provided only by
				exception, as delineated in the last paragraph of this rule.
Where a health, safety, or regulatory
				justification can be established, exceptions may be granted to the general
				prohibition of university-owned cell phones. The use of university provided
				cell phones must be for an established business purpose and a requirement to
				fulfill the job duties assigned per the employment contract. Generally, this
				will occur in the case of a cell phone that passes from person to person at
				shift change and does not leave the university premises or in the case of a
				faculty member leading a group of students abroad for study. All exceptions to
				policy must be processed in accordance with policy 01.003 "Exceptions to or
				Restrictions of University Policies."
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/55-075
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-91 - Policies on University Credentials › Section 3337-91-04 - University credentials

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/91-004.html
(A)
								Overview
Credentials issued at Ohio university
				are for the sole purpose of accessing university resources. They are often the
				first line of attack, and the last line of defense, in the protection of these
				resources. Because of this, they must be used with care, and adequately
				protected. This policy outlines those protections that must be observed by
				individuals, technical staff, and systems using credentials at the university
				and recommendations for their protection.
(B)
								Individuals
An individual to whom credentials have
				been issued has certain responsibilities in the care of those credentials. The
				following behaviors should be observed to reduce the risk of compromise to your
				credentials.
(1)
									Keep your credentials, secret questions, and their
			 answers private and known only to you.
(2)
									Use unique
			 credentials (username and password combination) for Ohio university that are
			 different from any other service or website.
(3)
									Your credentials
			 are for your personal authentication to university resources, and should not be
			 used as a means to provision services to other users.
(4)
									If you suspect
			 that your credentials have been compromised, change your credentials and
			 questions immediately and inform the information security office by e-mail to
			 security@ohio.edu.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-91 - Policies on University Credentials › Section 3337-91-06 - Information security risk management

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/91-006
(A)
								Purpose
The information security risk
				management program ("ISRMP") is the formal process to manage information
				security risks to Ohio university ("Ohio") to ensure the confidentiality,
				integrity and availability of university data and information systems ("Ohio
				systems"), as outlined in the policy 93.001 "Data classification." The ISRMP
				serves a strategic role in addressing the constantly evolving information
				security threat landscape by aligning our information technology practice with
				the university's risk tolerance.
(B)
								Scope
This policy applies to all data
				created, collected, stored, processed or transmitted by the university and Ohio
				systems.
(C)
								Policy
(1)
									Ohio systems will be assessed for any risks or threats
			 to the integrity, availability and confidentiality of data prior to significant
			 changes to Ohio systems, in accordance with the university information security
			 officer role as outlined in policy 93.001 "Data
			 classification."
(2)
									Assessments will be performed periodically for Ohio
			 systems that store, process or transmit sensitive data.
(3)
									Risks identified
			 from an assessment will be mitigated, transferred or accepted by the
			 responsible business owner as described in policy 93.001 "Data
			 classification."
(4)
									Residual risks will only be accepted by those person(s)
			 with the appropriate level of authority, based on the level of risk determined
			 by the information security office ("ISO"). Approval authority may be delegated
			 if documented in writing, but ultimate responsibility for risk acceptance
			 cannot be delegated.
Risk Level
Risk Acceptance
High
President or
						  delegate
Medium
Deans and administrative
						  officers
Low
Business owner
(5)
									Each mission critical Ohio system will have a system
			 security plan, prepared using input from risk, security and vulnerability
			 assessments, by the responsible business owner.
Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-93 - Policy on Data Classification and Record Management › Section 3337-93-01 - Data classification

Current through all regulations passed and filed through July 1, 2024
The version of this rule that includes
				live links to associated resources is online at
https://www.ohio.edu/policy/93-001.html
(A)
								Overview
This policy establishes that all
				information assets will be classified according to their confidentiality,
				integrity and availability. This policy sets forth procedures based on those
				classifications so that the university can protect each asset in an appropriate
				manner.
This policy is based on federal
				information processing standards (FIPS) publication 199, "Standards for
				Security Categorization of Federal Information and Information Systems" and the
				corresponding NIST special publication, 800-53 revision 4, "Security and
				Privacy Controls for Federal Information Systems and
				Organizations."
Key elements of this policy are the
				appointment of data stewards and the classification of data elements or data
				assets.
(B)
								Security objectives
As part of the university's data
				classification scheme, data will be classified, in terms of security, as high,
				medium, or low in three areas:
(1)
									Confidentiality
			 "Confidentiality" refers to the requirement and need for preserving authorized
			 restrictions on information access and disclosure, including means for
			 protecting personal privacy and proprietary information. Examples include
			 student social security numbers, which require a high level of confidentiality;
			 the contents of university work emails, which require a medium level of
			 confidentiality; and the university's "front door" web pages, which require a
			 low level of confidentiality.
(2)
									Integrity
"Integrity" refers to the necessity of
				guarding against improper information modification or destruction, and includes
				ensuring information non-repudiation and authenticity. Student grades and
				university financial data are examples of data that requires a high degree of
				integrity.
(3)
									Availability
"Availability" refers to the
				requirement to ensure timely and reliable access to and use of information.
				Medical information, such as an individual's potential allergic reactions to
				certain drugs, is an example of data that has a requirement for a high degree
				of availability.
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-03 - Committees of the board

Current through all regulations passed and filed through July 1, 2024
Standing and special committees are
				appointed by the chair of the board of trustees. Each committee shall report
				its recommendations for action to the board of trustees. Each committee shall
				have a chair and vice chair.
(A)
								Finance and audit committee
(1)
									Charge
The finance and audit committee (the
				"committee") is appointed by the chair of the board of trustees, with the
				primary function of assisting the board of trustees with its oversight
				responsibilities in the following areas:
(a)
										The university's
			 long-term financial plans.
(b)
										The university's
			 financial reporting, internal controls and the independent
			 audit.
(c)
										The university's budget.
(d)
										The university's
			 capital expenditures for facilities and property.
(e)
										The university's
			 investments.
(f)
										The university's sponsored retirement
			 plans.
(g)
										The university's internal audit
			 activities.
(h)
										The university's processes for monitoring compliance
			 with university policies, including ethical conduct requirements and applicable
			 state and federal laws and regulations.
(i)
										The university's
			 risk assessment process.
The charter of the finance and audit
				committee is included in appendix A to this rule.
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-05 - Educational program of the university

Current through all regulations passed and filed through July 1, 2024
(A)
								Academic
			 divisions
Miami university consists of the
				following major academic divisions:
(1)
									College of arts
			 and science
(2)
									College of education, health and
			 society
(3)
									Farmer school of business
(4)
									College of
			 creative arts
(5)
									College of engineering and computing
(6)
									Graduate
			 school
(7)
									College of professional studies and applied
			 sciences
And such other divisions as the
				president may from time to time determine.
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-06 - Signature authority

Current through all regulations passed and filed through July 1, 2024
(A)
								Contracting
			 authority
No contract, agreement, promise, bank
				account, or other financial undertaking in the name of Miami university or
				purporting to be made for, or on behalf of any campus, college, school,
				department, division or other part of the university may be made by any of its
				officers, agents, or employees or by any student, faculty, or alumni
				organization, enterprise, or association whatever, unless the same shall have
				been first authorized by the board of trustees of the university or as
				authorized university policies.
Whenever the board of trustees has
				authorized or ratified the making of any contract or the execution of a written
				instrument of any kind, the president, the provost and executive vice president
				for academic affairs and the senior vice president for finance and business
				services shall, without additional authorization by the board, each be
				authorized to execute and deliver such documents as may be necessary or proper
				for the performance of the university's obligations thereunder.
Signature authorizations are included
				in the appendix to this rule.
Click
				to view Appendix
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-07 - Employment

Current through all regulations passed and filed through July 1, 2024
(A)
								Staff
The policies that govern the terms and
				conditions of employment of the unclassified administrative staff and
				classified staff are subject to approval by the president.
(B)
								Faculty
Tenure is a method of assuring academic
				freedom; that is, the freedom to teach, to inquire, to create, to debate, to
				question, and to dissent. Tenure represents a long-term financial commitment to
				the extent allowable under the laws of the state of Ohio. Miami has no
				specified or implied limits on the percentage of the instructional staff who
				may be granted tenure. Each candidate for tenure is judged individually, not
				relative to other candidates. If an individual demonstrates the high quality of
				professional performance expected by Miami, tenure will be conferred,
				regardless of how many other candidates may be considered in a given year.
				However, it is not anticipated that all individuals appointed to tenurable
				ranks will be able to demonstrate the high quality of professional performance
				required to achieve tenured status.
The board retains full authority for
				policies that govern the terms and conditions of employment and tenure of the
				faculty.
(C)
								Compensation
The board authorizes the president and
				the provost, within the budgetary resources of the university, to employ and
				set compensation for members of the instructional staff and unclassified
				administrative staff employed in academic affairs.
The board designates the president and
				the senior vice president for finance and business services as the appointing
				authority to employ and set compensation for members of the unclassified
				administrative staff, classified staff and law enforcement officers within the
				budgetary resources of the university.
Replaces: 3339-1-05
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-08 - Students

Current through all regulations passed and filed through July 1, 2024
(A)
								Admission
General policies on the admission of
				students to the university may be fixed from time to time by the board upon
				recommendation of the president, or the university senate with the approval of
				the president.
(B)
								Conduct
Good conduct and deportment is expected
				of every student at all times. Regulations governing student conduct may be
				recommended from time to time by the university senate or the student life
				council; such recommendations shall be subject to the approval of the vice
				president for student life and the president.
Replaces: 3339-1-06
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-09 - The university senate

Current through all regulations passed and filed through July 1, 2024
(A)
								Authority
The university senate is the primary
				university governance body where students, faculty, staff and administrators
				debate university issues and reach conclusions on the policies and actions to
				be taken by the institution. The university senate is the legislative body of
				the university in matters involving educational programs, requirements, and
				standards; faculty welfare; and student conduct. The board of trustees
				delegates to university senate primary responsibility for curriculum, programs,
				and course offerings and advisory responsibility on all matters related to
				Miami university.
The board of trustees reserves the
				right to consider, approve, modify, or reject actions taken by the university
				senate. Amendments to the enabling act of university senate and faculty
				assembly must be approved by the board of trustees.
Replaces: 3339-1-07
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-10 - The faculty assembly

Current through all regulations passed and filed through July 1, 2024
(A)
								Chair
The faculty assembly is chaired by the
				president of the university who has responsibility for the preparation of the
				agenda for meetings.
(B)
								Membership
Faculty assembly is comprised of all
				members of the faculty who hold tenure or a tenure track position; all
				librarians who hold the rank of assistant librarian, associate librarian, or
				principal librarian; and all members of the faculty who hold the rank of
				lecturer (including senior rank)* or clinical/professionally licensed faculty
				(including senior rank)*.
*Lecturers and clinical/professionally
				licensed faculty are members of the faculty assembly for the purpose of
				qualifying them to serve on the university senate. Membership in faculty
				assembly does not qualify lecturers or clinical/professionally licensed faculty
				to serve on committees whose membership is restricted to faculty in
				tenure-eligible ranks.
(C)
								Authority
Faculty assembly hears reports from its
				committees and from the president, the chair of senate, and other vice
				presidents. It may propose, debate, and recommend matters for senate
				consideration or for presentation to other officials or administrative bodies.
				It may also challenge and refer back any university senate action. Faculty
				assembly has the right of initiative and referendum. Such action shall be
				considered as tantamount to university senate action.
The faculty assembly may raise
				questions and offer comments. It may discuss matters affecting Miami university
				and its environment.
The board of trustees reserves the
				right to consider, approve, modify, or reject actions of faculty assembly.
				Amendments to the enabling act of university senate and faculty assembly must
				be approved by the board of trustees.
Replaces: 3339-1-08
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-11 - Budget and financial administration

Current through all regulations passed and filed through July 1, 2024
(A)
								Annual
			 budget
The annual operating budget as adopted
				by the board of trustees, and as amended from time to time, shall govern all
				financial transactions of the university. This budget shall be presented in
				such form as the president may determine or as required by law.
The senior vice president for finance
				and business services and treasurer, with the approval of the president, may
				make such adjustments as are necessary in the operating budget within the
				limits of available funds or within the limits of additional income received
				for a specific purpose.
(B)
								Gifts
In accordance with university policy,
				as approved by the president, the university may accept gifts.
(C)
								State
			 appropriations
The preparation and presentation of
				requests for appropriations from the state of Ohio and all official financial
				dealings on behalf of the university with all federal, state, and local
				government offices, boards, and agencies shall be under the direction of the
				president of the university. Appearances in the name of the university before
				federal, state, or local government offices, boards, and agencies shall have
				prior authorization from the president.
(D)
								Tuition and
			 fees
All instructional and general fees
				(tuition), special purpose, course and miscellaneous fees collected by the
				university from students shall be fixed by the board. The president or such
				persons as the president may designate may determine appropriate charges to be
				made to groups using the facilities of the university or receiving other
				auxiliary services. The board delegates to the senior vice president for
				finance and business services the authority to establish non-academic user
				fees.
(E)
								Annual audit
There shall be an annual audit of all
				funds not examined by the auditor of the state of Ohio. This audit shall be
				arranged by the treasurer of the university subject to the approval of the
				board of trustees.
Replaces: 3339-1-11
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-13 - Intercollegiate athletics

Current through all regulations passed and filed through July 1, 2024
Authority
The university shall engage in
				intercollegiate athletic competition in such sports as are approved by the
				president and the board of trustees.
Replaces: 3339-1-14
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-14 - Honorary degrees

Current through all regulations passed and filed through July 1, 2024
Authority to grant
			 honorary degrees
The authority to grant honorary degrees
				from Miami university resides solely with the board of trustees. The board
				grants to the president of the university the discretionary authority to confer
				an honorary degree upon the speakers at any commencement and the charter day
				convocation.
Replaces: 3339-1-15
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-15 - Values statement

Current through all regulations passed and filed through July 1, 2024
Miami university is a scholarly
				community whose members believe that a liberal education is grounded in
				qualities of character as well as of intellect. We respect the dignity of other
				persons, the rights and property of others, and the right of others to hold and
				express disparate beliefs. We believe in honesty, integrity, and the importance
				of moral conduct. We defend the freedom of inquiry that is the heart of
				learning and combine that freedom with the exercise of judgment and the
				acceptance of personal responsibility.
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-16 - Insignia

Current through all regulations passed and filed through July 1, 2024
(A)
								Colors of Miami university
The official colors of Miami university
				shall be crimson and white. (volume five, page 54, minutes of the board of
				trustees, September 18, 1902.)
(B)
								Seal of the Miami
			 university
"A seal has been provided of the
				description following, to wit: Around the outer circle thereof are the words,
				'Sigillum Universitatis Miamiensis.' Within the circle are an open book, a
				globe, and a telescope, surmounted by these words as a motto: 'Prodesse quam
				conspici.' That the said seal be, and the same is hereby adopted as the seal of
				the Miami university." (volume one, pages 176-177, minutes of the board of
				trustees, September 26, 1826.)
(C)
								Motto of the
			 Miami university
The motto of the university shall be
				"Prodesse quam con- spici," which may be translated "To Accomplish Rather Than
				to be Conspicuous," or "It Is Better to be Useful Than
				Conspicuous."
(D)
								Flag of Miami university
The flag of Miami university shall be
				made in accordance with the following specifications: standard American flag
				proportions (generally four feet x six feet) with a field divided by a diagonal
				bar half crimson (coccinum), half white (album); the predominate color of
				crimson to be that half of the flag above a diagonal bar from the bottom of the
				hoist at the mast to the upper corner of the fly end; the subordinate color of
				white to be that half of the flag below a diagonal bar from the bottom of the
				hoist to the upper corner of the fly end. Satin or similar materials shall be
				used. In all instances, the national flag code shall be followed when
				displaying the flag of the university. Whenever the flags of the state of Ohio
				and Miami university are displayed together, the latter shall be subordinate to
				the former.
Replaces: 3339-1-16
Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-1 - Administrative Officers of the Board of Trustees › Section 3339-1-17 - Rules their promulgation, amendment and repeal

Current through all regulations passed and filed through July 1, 2024
(A)
								Amendment
Rules may be amended at any meeting of the board of trustees
				by a majority vote of the members present and voting, provided that at least
				fourteen days notice of such proposed amendment has been given in writing to
				each member.
(B)
								Previous enactments of the board
Nothing herein contained shall
				invalidate any lawful action taken under any regulation, ordinance, rule or
				regulation for the government of Miami university previously enacted by the
				board of trustees.
(C)
								Effective date of
			 implementation
Rules shall be in full force and effect from the date of
				their enactment by the board or upon such date as specified by the board of
				trustees.
Replaces: 3339-1-17