reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-07 - Travel

Current through all regulations passed and filed through July 1, 2024
(A) General travel
			 policy.
(1) To accomplish its stated purposes,
			 the university authorizes its personnel (including students and other
			 individuals on authorized university travel status) to engage in travel and
			 provides budgetary funds for reimbursement of certain related costs.
(2) The authorizing department shall follow
			 the guidelines in this policy when reimbursing travel costs incurred by
			 consultants and independent contractors. However, a department has the option
			 of reimbursing meals and incidental expenses at actual cost, with appropriate
			 documentation.
(3) Reimbursement
			 requests from university personnel shall be honored if the traveler received
			 proper prior authorization and if the expenditures incurred were in accordance
			 with the guidelines in this policy. Colleges and departments have full
			 discretion as to the appropriate level of travel reimbursements, up to the
			 maximum amounts allowed by this policy.
(4) These regulations apply to all university
			 related travel expenditures including operating budgets (ledgers 2 and 4) and
			 federal, private, and other grants unless the grantor specifically authorizes
			 in writing that a different policy shall apply. The principal investigator of a
			 research grant is responsible for complying with the travel regulations of the
			 grantor. All incomplete expense reports requiring additional documentation or
			 explanation/justification of travel expenses after initial review by the
			 accounts payable office will be sent to the business manager of the applicable
			 college/department for follow-up. Only substantiated expenses compliant with
			 this policy will be reimbursed. A travel expense report checklist as well as a
			 sample completed expense report can be found at the back of this travel policy
			 and can also be found at
http://www.wright.edu/admin/finanserv/forms.htm
to help the traveler
			 understand key components of this policy and to be used as an aid while on
			 travel status.
(5) Where the
			 traveler incurs and claims expense for which there is a lost or missing
			 receipt, the traveler must include with the expenses report an itemized listing
			 of those expenses with and explanation of facts surrounding the lost or missing
			 receipt. Both the traveler and the supervisor must sign the listing. The
			 template form to be utilized for this itemized listing can be found at the back
			 of this travel policy and at
http://www.wright.edu/admin/finanserv/forms.htm
.
			 This form must be used to document all missing receipts.
(6) Any exceptions to this policy must be
			 approved in writing by the provost or appropriate vice president.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-08 - Nonoccupational exposure to bloodborne pathogens

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. To
			 address the health concerns related to non-occupational exposures to bloodborne
			 pathogens to university students, employees, and volunteers.
(B)
								Scope.
(1)
									This policy
			 covers the process and financial responsibilities of university students,
			 employees, volunteers, and Wright state university concerning medical services
			 provided following non-occupational exposures to blood or other potentially
			 infectious material (OPIM).
(2)This policy does not cover occupational
			 exposure to blood or OPIM. Procedures for addressing occujpational exposure can
			 be found in the university's exposure control plan available from the
			 department of environmental health and safety.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-09 - Copyrighted materials

Current through all regulations passed and filed through July 1, 2024
(A) General policy.
(1) Wright state university is committed to
			 compliance with the United States Copyright Revision Act of 1976, as amended,
			 relating to the reproduction and use of copyrighted materials.
(2) Although Wright state university
			 encourages its faculty and staff to engage in a wide variety of activities
			 related to education, it respects the legal right to intellectual and creative
			 property in all media. Such educational activities must therefore be performed
			 within the bounds of copyright law. The university intends to adhere to the
			 provisions of the U.S. Copyright Law (Title 17, United States Code, Section
			 101, et. seq.) and expects faculty and staff to adhere to these provisions as
			 well.
(3) Wright state university
			 does not support unauthorized duplication or use of protected works in any
			 form. Employees who willfully disregard the copyright policy are in violation
			 of university policy, do so at their own risk, and assume all liability.
			 Although the university wishes to be supportive of faculty who adhere to the
			 copyright policy, the office of attorney general of the state of Ohio is
			 empowered solely to make any and all decisions concerning support of employees
			 who may be sued for violation of copyright law.
(4) Where procedures are not clearly defined,
			 or if guidance regarding questions of copyright ownership or infringement is
			 needed, employees of Wright state university should contact the office of
			 general counsel (937-775-2475).
This policy is concerned solely with the use of copyrighted
				materials owned by third parties. It is not intended to address the ownership
				of copyrightable materials created by university employees. For information
				about the ownership of copyrighted works and other intellectual property, see
				the "Wright State University Policy and Procedures for Intellectual
				Property"
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-10 - Solicitations, distributions, and postings

Current through all regulations passed and filed through July 1, 2024
(A) General policy. Under the bylaws of the
			 Wright state university board of trustees, the president is responsible for
			 ensuring proper utilization of the facilities of the university. The president
			 or his/her designee is charged with maintaining the security of university
			 properties and personnel and ensuring that activities taking place on the
			 campus do not interfere with the continuous operation of the university's
			 programs.
(B) Sale of good or
			 services on campus. Wright state university does not permit the sale of goods
			 or services for profit on campus, except those goods and services that are
			 available through recognized auxiliary enterprises. Student organizations must
			 follow the procedures in the student handbook.
(C) Solicitations on campus. The term
			 solicitation as used in this rule shall mean any activity conducted for the
			 purpose of advertising, promoting, or encouraging membership in any group,
			 association, or organization. The procedures to be followed by individuals or
			 organizations wishing to engage in solicitation activities on campus are set
			 forth in paragraphs (C)(5) of this rule.
(1)
			 Any non-university individual or organization (other than recognized student
			 organizations) shall, for each visit, give at least a forty-eight hour written
			 notice to the 
									chief human resources officer or the chief of police, indicating the names
			 of persons involved and the designated area to which access is desired. No such notice shall
			 be necessary if the activity is limited to nonworking areas open to the general
			 public and which does not interfere with the normal use of the area.
(2) A non-university individual or organization may solicit
			 university employees in nonworking areas only if at the time of such
			 solicitation the employees are on nonworking time, i.e.,
			  during their lunch periods, before
			 or after scheduled working hours, or during periods in which they are on
			 approved leaves of absence.
(3) An
			 employee of the university can, without any advance notice, solicit other
			 university employees in both work or non-work areas if all employees involved
			 in the process are on nonworking time.
(4) The use of the university's mail services
			 or any other facilities or materials such as telephones, copying machines,
			 stationery, or equipment for solicitation purposes is prohibited.
(5) The university reserves the additional
			 right to control or regulate solicitation activities by any organization or
			 individuals (including university employees) if, in the opinion of the
			 president or his/her designee, such activities are disruptive or interfere with
			 the continuous operation of the university's normal programs and
			 activities.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-11 - University marks, words, logos, and symbols

Current through all regulations passed and filed through July 1, 2024
(A)
								General policy.
			 Wright state university regulates and controls the use of the university's name
			 and other marks, words, logos, and symbols. All requests for their use must be
			 coordinated through the office of general counsel.
(B)
								Protection,
			 promotion, and control. The university has entered into an agreement with the
			 "Licensing Resource Group." This agreement is designed to protect, promote, and
			 control the commercial and noncommercial use of Wright state university's
			 registered trademarks, words, logos, and symbols. This agreement includes items
			 produced for revenue generation and items used for gifts and promotional
			 purposes.
(C)
								Licensing office. When a university department or
			 student organization becomes involved in developing products bearing Wright
			 state university's marks, such activities must be coordinated through the
			 office of general counsel, accompanied by artwork or graphics and details as to
			 how the university mark will be used. The artwork or graphics must be approved
			 by the office of communications and marketing. All departments and student
			 organizations must use a licensed manufacturer to produce the items. A list of
			 licensed vendors may be obtained from the office of general counsel or the
			 purchasing office.
Replaces:
				3352.03
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-15 - Lobbying registration and reporting

Current through all regulations passed and filed through July 1, 2024
(A)
								General policy on
			 lobbying registration and reporting. The Ohio Revised Code requires the
			 university to report to the state all expenditures made to, at the request of,
			 for the benefit of, or on the behalf of a decision maker or his/her staff,
			 constituents, family, and friends.
(1)
									An expenditure is defined as an expense which is to be
			 reimbursed by any university, foundation, rotary, or department
			 account.
(2)
									A decision maker includes a member of the general
			 assembly, the governor, director of a state department, or a member of the
			 staff of such public official.
(3)
									A member of the
			 staff is a state employee whose official duties are to formulate policy, to
			 exercise administrative or supervisory authority, or to authorize the
			 expenditure of funds.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-17 - Responsible use of university computing resources

Current through all regulations passed and filed through July 1, 2024
(a)
								General
			 policy.
(1)
									Wright state university provides computers, computing
			 systems, and networks for faculty, staff, and other users to fulfill the
			 university's mission of teaching, research, and service. Computing resources
			 are the property of the university, and all use of university computing
			 resources must be authorized and authenticated.
(2)
									This policy
			 applies to the use of all Wright state university computing resources, whether
			 administered by the department of computing and telecommunications services, by
			 individual colleges and departments, or by off-campus units that connect
			 remotely to the university's network and operate under the aegis of Wright
			 state university. Nonuniversity owned computing resources, while attached to
			 the university network, are subject to the same policies as university owned
			 computing resources.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-18 - Firearms, deadly weapons, explosives or dangerous ordinances

Current through all regulations passed and filed through July 1, 2024
(A)
								General. Firearms, deadly weapons, explosives and
			 dangerous ordinances are prohibited from both the Dayton and Lake campuses of
			 Wright state university, and from university owned, controlled or managed
			 facilities. Firearms are prohibited from being in any university owned,
			 controlled or managed building or vehicle. This prohibition also includes those
			 individuals who legally possess a valid concealed carry weapon (CCW) permit
			 issued by the state of Ohio or any other state that the state of Ohio
			 recognizes as a valid CCW permit or license.
(B)
								Definitions. To
			 provide a common understanding of what a firearm, deadly weapon, explosives and
			 dangerous ordinances is, the following definitions as set forth in section
			 2923.11 of the  Revised Code Weapons
			 Control Definitions are include.
(1)
									Firearms. Firearms are defined as any deadly weapon
			 capable of expelling or propelling one or more projectiles by the action of an
			 explosive or combustible propellant. "Firearm" includes an unloaded firearm,
			 and any firearm that is inoperable but that can readily be rendered operable.
			 This includes, but is not limited to the following;
(a)
										Handgun
(b)
										Semi-automatic
			 firearm
(c)
										Automatic firearm
(d)
										Sawed-off
			 firearm
(e)
										Zipgun
(f)
										Or any crude or
			 extemporized manufactured firearm
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-22 - Facilities and endowments

Current through all regulations passed and filed through July 1, 2024
(A)
								Naming policy.
			 The board of trustees of Wright state university retains authority for naming
			 (or renaming) buildings, components of buildings, open spaces, and other
			 physical facilities of the university and for establishing guidelines for the
			 naming of endowments in support of the university. The advancement committee of
			 the board of trustees, in consultation with the president of the university,
			 recommends for approval by the board the names of individuals and organizations
			 to be honored.
(B)
								Naming of facilities. Facilities for the purpose of
			 this policy include any building, components of and areas within a building,
			 outdoor space, or other identifiable physical feature of the university.
(1)
									Naming in honor
			 of an individual (no gift involved).
(a)
										A proposed honoree shall have achieved distinction
			 while serving the university in an academic, administrative, or support
			 capacity or have contributed in exceptional ways to the betterment of the
			 university, state of Ohio, or education in general.
(b)
										Facilities
			 ordinarily shall not be named for individuals currently employed by the
			 university or individuals currently holding public office.
(c)
										An individual
			 usually shall not be considered for naming recognition within one year after
			 the person's death.
(d)
										It is intended that private contributions will be
			 provided for the support of the facility to be named in honor of an individual.
			 The level of contributions should reflect the general guidelines outlined in
			 paragraphs (B)(2), (B)(3), and (B)(4) of this rule.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-24 - Overexpenditures, disallowances, and uncollectible receivables on sponsored program accounts

Current through all regulations passed and filed through July 1, 2024
(A)
								Responsibility
			 for expenditures and accounts receivable.
(1)
									Expenditures.
			 Principal investigators are responsible for monitoring expenditures on
			 sponsored program accounts in order to verify the appropriateness of
			 expenditures and to ensure that these accounts are not overspent.
			 College/school business officers are responsible for expeditiously resolving
			 direct cost overexpenditures and/or disallowances on sponsored program
			 accounts. The office of research and sponsored programs is responsible for
			 monitoring sponsored program accounts so that accounts which are fully spent
			 and/or expired can be frozen or closed.
(2)
									Accounts
			 receivable. The office of research and sponsored programs is responsible for
			 invoicing or otherwise requesting funds from sponsors who have incurred payment
			 obligations under externally funded agreements.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-25 - Fire safety plan

Current through all regulations passed and filed through July 1, 2024
(A)
								General policy.
(1)
									Fire safety
			 standards promulgated by the occupational safety and health administration are
			 contained in 29 Code of Federal Regulations, part 1910.38, fire prevention, and
			 in subpart L, 29, Code of Federal Regulations 1910.155.165, fire detection,
			 alarms and suppression. The standards mandate that Wright state university
			 develop and implement a fire safety plan that includes:
(a)
										Determining the
			 response level to incipient stage fires.
(b)
										Developing a plan
			 based on selected response level.
(c)
										Maintaining fire
			 detection, alarm, and suppression systems.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-7 - Administration Generally › Section 3352-7-26 - Violence in the workplace

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy. Wright
			 state university is committed to providing employees and students with an
			 environment that is safe, secure, and free of threats, intimidation, and
			 violence. To promote an atmosphere that encourages learning and productive
			 employment, quick responsive action will be taken if violence or the threat of
			 violence arises.
(B)
								Scope. This policy applies to Wright state university
			 employees, students, and all individuals who, while not Wright state university
			 employees, perform work on university property. Wright state university
			 property includes the Dayton campus, lake campus, and any other location where
			 employees or students engage in university business or participate in any
			 university sanctioned activity.
(C)
								Guidelines.
			 Wright state university has defined workplace violence as any act that results
			 in threatened or actual harm to a person or property. Workplace violence
			 includes but is not limited to the acts listed in paragraphs (C)(1) to (C)(4)
			 of this rule.
(1)
									Any physical action that harms or threatens the safety
			 of another individual in the workplace.
(2)
									Any hostile,
			 threatening, or intimidating behavior that by its very nature would be
			 interpreted by a reasonable person as an intent to cause physical harm to
			 another individual.
(3)
									The possession of deadly weapons. A deadly weapon is
			 any instrument, device, or object capable of inflicting death, designed or
			 specifically adapted for use as a weapon, or possessed, carried, or used as a
			 weapon.
(4)
									Intimidating conduct or harassment that disrupts the
			 work environment.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-86 - Internal Posting Procedure › Section 3352-86-06 - Internal posting procedure for classified, non-bargaining unit positions

Current through all regulations passed and filed through July 1, 2024
(A)
								Internal posting procedure
Wright state university values filling
				new and vacant classified positions with qualified current employees. This
				internal posting procedure will replace the "First Opportunity Transfer
				Procedure" effective (date of approval). It will provide a process for giving
				first consideration to classified, non-bargaining unit staff. In the future, if
				there is a conflict between the internal posting procedure and the Ohio Revised
				Code and civil service procedures, the Ohio legal and administrative procedures
				will prevail.
(B)
								Determination for an internal posting
When a new or vacant classified
				position becomes available, the hiring supervisor will consider whether it is
				appropriate to give first consideration to current eligible staff rather than
				requesting referrals from the civil service eligibility list maintained by
				Human Resources. If the hiring supervisor decides to first consider current
				eligible employees, human resources will post the position for WSU classified,
				non-bargaining unit employees only on the WSU employment website (
https://jobs.wright.edu
).
(C)
								Posting
			 procedures and deadlines
Once the department of human resources
				receives a final, approved request for posting, Employment services will list
				the position on the employment website for WSU classified, non-bargaining unit
				employees only. The announcement will provide a description of the open
				position, minimum qualifications, department, and pay grade. Internal
				opportunities will be posted as soon as they are received and approved. The
				position will remain posted for five full working days.
(D)
								Eligibility
Employees must meet all of the
				following criteria to be considered for interview:
(1)
									Be actively
			 employed, and on the Wright state university payroll (positions that are
			 excluded include, but are not limited to, interim appointments, thirty -day emergency
			 appointments, and probationary employees);
(2)
									Be in a
			 classified, non-bargaining unit position;
(3)
									Meet the minimum
			 qualifications for the position;
(4)
									Be employed in
			 current position for at least one year; and
(5)
									Take the required
			 word processing or spreadsheet test required for the position, if the required
			 test has not been taken by the applicant while employed at WSU.
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-88 - Classified Service › Section 3352-88-01 - Classification of positions

Current through all regulations passed and filed through July 1, 2024
All positions in the classified service
				at Wright state university shall be classified in accordance with section
				124.14 of the Revised Code,
				except those exempted by operation of law.
Replaces: 3352-88-01
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-88 - Classified Service › Section 3352-88-02 - Parenthetical subtitles

Current through all regulations passed and filed through July 1, 2024
When the department of human resources
				determines that the positions which have been classified under any one title
				include a greater variety of duties and skills than could be tested by a single
				uniform examination, the department of human resources may establish
				parenthetical subtitles to indicate the specialized nature of positions within
				the general classification. Such parenthetical titles shall be descriptive of
				the duties performed and they shall not operate to alter the pay range
				assignment of any employee. No employee shall be required to submit to an
				additional examination because of the assignment of a parenthetical subtitle to
				a position, which he/she occupies.
Replaces: 3352-88-02
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-88 - Classified Service › Section 3352-88-03 - Classification plan

Current through all regulations passed and filed through July 1, 2024
(A)
								The department of human resources shall establish and
			 may modify or repeal, by rule, a job classification plan for all positions,
			 offices and employments. The department of human resources shall consider in
			 establishing classifications and assigning pay range such factors as duties
			 performed only on one shift, special skills in short supply in the labor
			 market. Recruitment problems, separation rates, comparative salary rates, the
			 amount of training required, and other conditions affecting
			 employment.
(B)
								The department of human resources shall assign a
			 classification title to each classification within the classification
			 plan.
(C)
								The department of human resources shall assign each
			 classification to a pay range established under section
			 124.15 of the  Revised
			 Code.
(D)
								The department of human resources, by rule, shall
			 assign related classifications, which form a career progression, to a
			 classification series.
(E)
								The department of human resources shall assign each
			 classification in the classification plan a five-digit number, the first four
			 digits of which shall denote the classification series to which the
			 classification is assigned.
When a career progression includes more
				than ten classifications, the department of human resources shall, by rule
				identify the additional classifications belonging to a classification series.
				Such additional classifications shall be part of the classification series,
				notwithstanding the fact that the first four digits of the classification
				number of the additional classifications do not correspond with the first four
				digits of the classification number assigned to other classifications in the
				series.
(F)
								The department of human resources shall group jobs
			 within a classification so that positions are similar enough in duties and
			 responsibilities to be described by the same classification title, to have the
			 same pay range assigned with equity and to have the same qualifications for
			 selection applied.
(G)
								Following are the classes to which the department of
			 human resources shall assign positions within the classified service according
			 to the appendix to this rule.
Replaces: 3352-88-03
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-88 - Classified Service › Section 3352-88-04 - Specifications

Current through all regulations passed and filed through July 1, 2024
(A)
								The university shall prepare specifications for each
			 classification in the classified service according to division (A) of section
			 124.14 of the Revised Code. Such
			 specifications shall include statements of the essential character of the work
			 of the classification, essential knowledge, abilities, and skills, and the
			 qualifications for persons who are to fill positions so classified.
			 Qualifications shall be stated in terms of specific course work at recognized
			 institutions, experience, training, or in such othe terms as meet the
			 requirements of the classification. Specifications shall also include a listing
			 of any parenthetical subtitles which are established for the classifications. A
			 copy of each specification shall be filed in the office of the secretary of
			 state. The qualifications listed in the specifications shall be followed in
			 determining admittance to competitive or noncompetitive examinations. Where
			 parenthetical subtitles have been established, such subtitles shall be included
			 in the announcement of competitive examinations and shall be entered on the
			 employee's civil service record.
(B)
								The university
			 shall file new, additional, or revised specifications with the secretary of
			 state before being used.
Replaces: 3352-88-04
Ohio Administrative Code › Title 3352 - Wright State University › Chapter 3352-88 - Classified Service › Section 3352-88-05 - Changes in the classification plan

Current through all regulations passed and filed through July 1, 2024
The department of human resources may
				reassign to a proper classification those positions that have been assigned to
				an improper classification if the compensation of an employee in such a
				reassigned position exceeds the maximum rate of pay for the employee's new
				classification, the employee shall be placed at the maximum of the new
				classification and shall not receive an increase in rate of pay until the
				maxiumum rate of pay for that classification exceeds the employee's
				compensation.
Replaces: 3352-88-05
Ohio Administrative Code › Title 3353 - eTech Ohio Commission › Chapter 3353-1 - General Provisions › Section 3353-1-14.1 - Procedures for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
For personal information systems,
				whether manual or computer systems that contain confidential personal
				information, the agency shall do the following:
(A)
								 Criteria for
			 accessing confidential personal information. Personal information systems of
			 the agency are managed on a "need-to-know" basis whereby the information owner
			 determines the level of access required for an employee of the agency to
			 fulfill his/her job duties. The determination of access to confidential
			 personal information shall be approved by the employee's supervisor and the
			 information owner prior to providing the employee with access to confidential
			 personal information within a personal information system. The agency shall
			 establish procedures for determining a revision to an employee's access to
			 confidential personal information upon a change to that employee's job duties
			 including, but not limited to, transfer or termination. Whenever an employee's
			 job duties no longer require access to confidential personal information in a
			 personal information system, the employee's access to confidential personal
			 information shall be removed.
(B)
								 Individual's
			 request for a list of confidential personal information. Upon the signed
			 written request of any individual for a list of confidential personal
			 information about the individual maintained by the agency, the agency shall do
			 all of the following:
(1)
									 Verify the identity of the individual by a method that
			 provides safeguards commensurate with the risk associated with the confidential
			 personal information;
(2)
									 Provide to the individual the list of confidential
			 personal information that does not relate to an investigation about the
			 individual or is otherwise not excluded from the scope of Chapter 1347. of the
			 Revised Code; and
(3)
									 If all information relates to an investigation about
			 that individual, inform the individual that the agency has no confidential
			 personal information about the individual that is responsive to the
			 individual's request.
Ohio Administrative Code › Title 3353 - eTech Ohio Commission › Chapter 3353-1 - General Provisions › Section 3353-1-14.2 - Valid reasons for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
Pursuant to the requirements of
				division (B)(2) of section
				1347.15 of the Revised Code,
				this rule contains a list of valid reasons, directly related to the agency
				exercise of the agency's powers or duties, for which only employees of the
				agency may access confidential personal information (CPI) regardless of whether
				the personal information system is a manual system or computer system,
Performing the following functions
				constitute valid reasons for authorized employees of the agency to access
				confidential personal information:
(A)
								 Responding to a
			 public records request;
(B)
								 Responding to a request from an individual for the
			 list of CPI the agency maintains on that individual;
(C)
								 Administering a
			 constitutional provision or duty;
(D)
								 Administering a
			 statutory provision or duty;
(E)
								 Administering an
			 administrative rule provision or duty;
(F)
								 Complying with
			 any state or federal program requirements;
(G)
								 Processing or
			 payment of claims or otherwise administering a program with individual
			 participants or beneficiaries;
(H)
								 Auditing
			 purposes;
(I)
								 Licensure [or permit, eligibility, filing, etc.]
			 processes;
(J)
								 Investigation or law enforcement purposes;
(K)
								
			 Administrative hearings;
(L)
								 Litigation, complying with an order of the court, or
			 subpoena;
(M)
								 Human resource matters (e.g., hiring, promotion,
			 demotion, discharge, salary/compensation issues, leave requests/issues. time
			 card approvals/issues);
(N)
								 Complying with an executive order or policy;
(O)
								
			 Complying with a policy of the agency or a state administrative policy issued
			 by the department of administrative services, the office of budget and
			 management or other similar state agency; or
(P)
								 Complying with a
			 collective bargaining agreement provision.
Five Year Review (FYR) Dates:
				12/08/2016 and
				12/08/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 1347.15
Rule
				Amplifies: 1347.15
Prior
				Effective Dates: 03/21/2011
Ohio Administrative Code › Title 3353 - eTech Ohio Commission › Chapter 3353-1 - General Provisions › Section 3353-1-14.3 - Confidentiality statutes

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or
				regulations or state statutes and administrative rules make personal
				information maintained by the agency confidential and identify the confidential
				personal information within the scope of rules promulgated by this agency in
				accordance with section
				1347.15 of the Revised
				Code:
(A)
								 Social security numbers:
			 5 U.S.C.
			 552a. unless the individual was told that the
			 number would be disclosed.
(B)
								 Records of the
			 agency containing student education records: The Family Educational Rights and
			 Privacy Act (FERPA),
			 20 U.S.C. §
										1232g; 34 CFR Part 99.
Five Year Review (FYR) Dates:
				12/08/2016 and
				12/08/2021
Promulgated
				Under: 119.03
Statutory
				Authority: 1347.15
Rule
				Amplifies: 1347.15
Prior
				Effective Dates: 03/21/2011
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-10 - Board of Trustees › Section 3354:1-10-01 - Board of trustees: appointments, resignations, powers and indent duties, and general matters

Current through all regulations passed and filed through July 1, 2024
(A) Appointment and conditions of office of
			 members of the board:
(1) Nine persons shall
			 be appointed to the board. Six trustees shall be appointed by the Cuyahoga
			 county executive and three trustees shall be appointed by the governor of the
			 state of Ohio.
(2) Each appointment
			 shall be for a term of five years except for those appointments made to fill an
			 unexpired term.
(3) The trustees
			 shall serve without compensation but may be paid for their necessary expenses
			 when engaged in the business of the board.
(4) Before entering upon his or her official
			 duties, each trustee shall take an oath that the trustee will honestly,
			 faithfully, and impartially perform the duties of the office.
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-10 - Board of Trustees › Section 3354:1-10-02 - Election and duties of board and college officers

Current through all regulations passed and filed through July 1, 2024
(A) Elections of board and college officers.
(1) Appointment of a nominating committee.
The chairperson of the board shall, at the regular meeting in
				April, or if the board meets in May, at its regular meeting in May, appoint a
				nominating committee consisting of three trustees. This committee shall prepare
				a proposed slate of officers of the board and the college and present it to the
				board at the regular meeting in June.
(2) Nominating committee deliberations.
The nominating committee will conduct its deliberations
				considering all board and college officer positions to be open. Any trustee can
				be selected for any board officer position. The nominating committee will, in
				developing a proposed slate of board officers, determine each individual's
				willingness to spend the time required by the offices.
(3) Officers of the board.
The board at its organization meeting shall elect a chairperson
				and a vice chairperson, both of whom shall be trustees. There shall be no
				automatic succession from vice chairperson to chairperson. The offices of
				chairperson and vice chairperson of the Board shall be rotated among those
				trustees who evidence a willingness to spend the time required by these
				offices. In the case of temporary absence or incapacity of the chairperson and
				the vice chairperson, the board may elect a chairperson pro tempore from among
				its membership.
(4) Officers
			 of the college.
The board shall also elect a secretary and a -treasurer of the
				college. The president will normally be elected to fill the office of
				secretary. The board may elect such additional officers of the board and the
				college as it deems necessary. No college officer or other employee may be a
				trustee while employed by the college.
(5) Terms of office.
A term of office for the officers of the board and the college
				shall be for one year except in cases of death, resignation, incapacity, or
				removal. The officers shall serve until the close of the organization meeting
				of the board next following their election and until their respective
				successors are elected and qualify. The chairperson pro tempore, if any, shall
				serve at the pleasure of the board but in no event longer than the period of
				absence or incapacity of the chairperson and vice chairperson.
(6) Vacancies.
In the event a term of office is not completed, a vacancy in
				any board or college office (except that of trustee) may be filled for the
				unexpired term by election of the board without use of a nominating
				committee.
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-10 - Board of Trustees › Section 3354:1-10-03 - Board of trustees: committees

Current through all regulations passed and filed through July 1, 2024
(A) The standing committees of the board
			 shall be:
(1) Executive committee
(2)
									Access, Learning
			 and Success
(3) Management
			 committee
(4) Community affairs
			 committee
(5) Investment
			 committee
(6) Audit
			 committee
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-10 - Board of Trustees › Section 3354:1-10-04 - Board of trustee meetings: organization and conduct

Current through all regulations passed and filed through July 1, 2024
(A) The first
			 meeting of the board after June thirtieth of each year, whether such meeting is
			 a regular meeting or a special meeting, shall be the organization meeting of
			 the board.
(1) Regular meetings of the board
			 of trustees shall generally be held at one-thirty p.m., in the months of
			 January, March, May, June, September, October, and December on the fourth
			 Thursday at the principal place of business of the district.
(a) Subject to its bylaws, the board may
			 declare a different time or location within Cuyahoga county for a regular
			 meeting.
(b) No notice of any
			 regular meeting need be given to the trustees when the regular meeting is held
			 at one-thirty p.m. at the principal place of business of the
			 district.
(c) The time and place of
			 a regular meeting may be changed only after delivering written notice to each
			 trustee of the time and place via email or to the trustee's home or business
			 address as it appears in the records of the college (or to the trustee,
			 personally), not less than twenty-four hours prior to such meeting, provided,
			 however, that such notice shall be deemed to have been waived by the trustees
			 who attend such a meeting.
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-10 - Board of Trustees › Section 3354:1-10-05 - Notification of meetings of the board to the public

Current through all regulations passed and filed through July 1, 2024
(A) In accordance with division (F) of
			 section 121.22 of the Revised Code, the
			 board must:
(1) Establish a reasonable method
			 whereby any person may determine the time and place of all regularly scheduled
			 meetings and the time, place, and purpose of all special meetings.
(2) Make provisions for giving at least
			 twenty-four hours advance notice of special meetings to the news media that
			 have requested notification (except that in the event of emergency requiring
			 immediate official action, immediate notice shall be given), and
(3) Make provisions for persons, upon request
			 and for payment of a reasonable fee, to obtain reasonable advance notification
			 of all meetings at which any specific type of public business is to be
			 discussed.
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-11 - Cuyahoga Community College Policies › Section 3354:1-11-01 - Planning and achievement

Current through all regulations passed and filed through July 1, 2024
(A) The college shall honor its mission,
			 vision, and values, while setting and achieving its goals. Goals will be
			 achieved by marshalling employees and resources as directed in a strategic
			 plan, while operating in accordance with college policies and
			 procedures.
(B) Policies, and the
			 procedures that operationalize them, establish college-wide rules and processes
			 that unite the college community in a daily effort to accomplish the college's
			 mission, vision, values, and goals. Whereas the strategic plan mobilizes
			 employees and resources through long-term, annual, and individual goals,
			 college policies and procedures direct day-to-day decision making, set
			 behavioral parameters, and establish specific goals.
(C) The college's five-year strategic plan
			 shall facilitate achievement of the college's mission, vision, and values.
			 Annual goals shall flow from the strategic plan. (While goals are adopted and
			 achieved annually, the college's mission, vision, and values are expected to be
			 more enduring.) The college shall pursue operational excellence as it achieves
			 its annual goals.
(D) Operational
			 excellence flows from the establishment and maintenance of a system of policies
			 and procedures. Pursuant to board bylaws and Ohio statute, the board holds
			 authority to operate the college, but delegates some of this authority to the
			 president through policies. The college shall establish and maintain policies
			 and procedures in order to support and catalyze operational efficiency and
			 effectiveness.
(E) The college's
			 mission is, "To provide high quality, accessible and affordable educational
			 opportunities and services - including university transfer, technical and
			 lifelong learning programs - that promote individual development and improve
			 the overall quality of life in a multicultural community."
(F) The college's vision is, "Cuyahoga
			 Community College will be recognized as an exemplary teaching and learning
			 community that fosters service and student success. The College will be a
			 valued resource and leader in academic quality, cultural enrichment and
			 economic development characterized by continuous improvement, innovation, and
			 community responsiveness."
(G) The
			 college's values are, "To successfully fulfill the mission and vision, Cuyahoga
			 Community College is consciously committed to diversity, integrity, academic
			 excellence, and achievement of individual and institutional goals. We are
			 dedicated to building trust, respect, and confidence among our colleagues,
			 students, and community."
(H)
			 Annually, the president shall communicate the following fiscal year's goals to
			 the board.
(I) The president or the
			 president's designee is hereby directed to take all steps necessary and
			 appropriate for the implementation of this policy.
Replace: 3354:1-11-01
Ohio Administrative Code › Title 3354:1 - Cuyahoga Community College › Chapter 3354:1-11 - Cuyahoga Community College Policies › Section 3354:1-11-02 - Rulemaking policy

Current through all regulations passed and filed through July 1, 2024
(A) Policies, procedures, departmental
			 directives, and rules.
(1) Policies.
Board policies create a framework within which the president or
				other officer of the college is directed or authorized to take discretionary
				action in a specific area. Frequently, policies delegate elements of the
				board's authority to operate the college. They tell what is required or
				permitted. They may also indicate why and how much.
(2) Procedures.
College procedures are specific statements of process or means
				by which policies shall be fulfilled or implemented. Like policies, procedures
				generally have a broad impact. They may reach beyond any one college department
				to unify students, employees, multiple college departments, and other
				individuals or organizations in a common process.
(3) Departmental directives.
Departmental directives are typically minor internal forms,
				work instructions, guidelines, and other directives that do not have
				substantive impact beyond one college department. They are not official rules
				of the college, but rather serve as instructions important to the internal
				operations of a department.
(4) Rules.
Rules are duly-adopted college policies and procedures.
				Departmental directives are not rules of the college.