New York Codes, Rules and Regulations › Title 8 - EDUCATION DEPARTMENT › Chapter V - State University of New York › Subchapter D - Code of Standards and Procedures for the Administration and Operation of Community Colleges under the Program of State University of New York › Part 602 - College Finance and Business Operations (college Operating Fund) › Section 602.12 - Operating chargebacks for nonresident students

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Definition
				  of a nonresident student.
A nonresident student is one who has resided in the State
					 for a period of at least one year but has resided outside of the sponsorship
					 area during a portion or all of the six months preceding the date of the
					 application for a certificate of residence.
Nonresident students may
					 also be referred to as "out-of-county students" or "out-of-sponsorship area
					 students."
For tuition purposes, out-of-state students shall be
					 treated in a manner consistent with these regulations and approved by the State
					 University Board of Trustees.
(b) All instructional programs, including off
				  site campus locations (high schools, malls, etc.) supported by State aid shall
				  be entitled to chargeback payment by the county of residence of nonresident
				  students.
(c) Within 30 days after
				  the commencement of each college term, each nonresident student shall submit to
				  the college a valid certificate of residence, unless a valid certificate is
				  already on file. Such certificate must have been issued no earlier than two
				  months prior to the student's registration; is valid for one year from the date
				  of issuance; and is applicable for all terms or programs commenced within that
				  12-month period.
(d) Within 45 days
				  after the commencement of each college term or program, the president of the
				  college or designee shall submit to the chief fiscal officer of each county a
				  list of nonresident students attending the college on the basis of a
				  certificate of residence and a voucher for the amount payable by each county
				  for these students. The billing of the county of residence for each nonresident
				  student attending a community college shall be determined on the basis of the
				  fractional full-time equivalent student load that each student is enrolled in
				  as of the census date (as defined by the student data file manual).
(e) The operating chargeback rate per
				  full-time equivalent student shall be an amount equal to the community college
				  sponsor's actual contributions, including appropriated fund balance for the
				  support of a full-time equivalent student attending the community college from
				  the sponsorship area as determined in the college operating budget request
				  approved by the State University Trustees, rounded downward to the nearest
				  multiple of $10. Such operating chargeback rate and calculated adjustment
				  thereto, shall be determined as follows:
(1)
				  subtract from the approved total operating budget, the budgeted offsetting
				  revenues including Federal aid, other operating expenses not allowable for
				  State aid, budgeted student revenues and budgeted State operating
				  aid;
(2) divide the result of
				  paragraph (1) by the budgeted number of fulltime equivalent students;
(3) adjust the result of paragraph (2) by 100
				  percent of the difference between budgeted and actual operating cost per
				  full-time equivalent student for the most recent fiscal year for which an
				  annual financial report is available;