New Mexico Administrative Code › Title 6 - PRIMARY AND SECONDARY EDUCATION › Chapter 50 - INSURANCE › Part 1 - GENERAL PROVISIONS › Section 6.50.1.9 - BOARD PROCEDURES AND GENERAL AUTHORITY

Current through Register Vol. 35, No. 13, July 16, 2024
This section establishes procedures governing the board
				  operations for conducting its business affairs and sets forth the general
				  authority of the board.
A. The
				authority's board shall be composed of a total of 11 members as provided by
				Section
				22-29-5
				NMSA 1978. Solely for the purposes of board membership under Section
				22-29-5
				NMSA 1978, the term "participating educational entities" as used in that
				section is defined to mean those educational entities that participate in the
				authority employee benefits coverages or risk-related coverages or
				both.
B. Membership on the board
				shall be for a term not to exceed three years pursuant to Section
				22-29-5,
				NMSA 1978. Members shall serve on the board at the pleasure of the party by
				which he has been appointed and may be removed by the appointing party for any
				reason at any time.
C. Alternate
				representatives to the board shall not be allowed. Voting by proxy also shall
				not be allowed.
D. A board member
				shall assume office at the time the appointing entity files written
				notification of the appointment of the board member at the office of the
				authority. The written notice shall contain the name, title, business address
				and business and home telephone number of the board member. A board member
				shall serve until written notification of a change is filed with the authority
				or until the three-year term is expired. There is no limitation as to the
				number of terms a board member may serve.
E. The board shall hold an annual meeting
				each August. At the option of the board the annual meeting may be scheduled to
				coincide with the regular August meeting of the board.
F. The officers of the board shall be elected
				from the board membership. The officers shall consist of a president, a
				vice-president and a secretary, who shall be elected at the annual meeting of
				the board and shall serve for a period of one year. An officer may be reelected
				to the same position or elected to fill another position as an officer of the
				board.
G. If an officer vacates his
				position on the board, the next lower officer shall automatically assume the
				duties of the higher officer. For example, if the presidency becomes vacant,
				the vice-president shall automatically assume the title and duties of president
				and the secretary shall automatically assume the title and duties of
				vice-president. After due notice, a new secretary will be elected by the board.
				In the alternative to the automatic progression to higher office, the board may
				call a special meeting for the purpose of conducting an election of officers in
				the event of any vacancy in a board office. Each of the new officers, however
				selected, shall serve until election of officers at the next annual
				meeting.
H. The regular meetings of
				the board shall normally be held monthly, in a place to be determined from time
				to time by the board. The date of any regular meeting may be changed by a
				majority vote of a quorum of the board. The president or vice-president may
				cancel a regularly scheduled meeting of the board by giving notice of the
				cancellation in advance of any regularly scheduled meeting.
I. Robert's Rules of Order are adopted by the
				board and shall be used for the conduct of all meetings to be held by the
				authority. Robert's Rules of Order shall be binding in all cases where they are
				not inconsistent with New Mexico statutes and rules adopted by the
				authority.
J. Meetings of the board
				other than regular meetings shall be called according to the following
				procedures.
(1) A special meeting of the board
				is a meeting other than a regular or emergency meeting and may be called by the
				president, vice-president or any three board members for the specific purposes
				specified in the call. The call shall be made in accordance with the Open
				Meetings Act requirements, Section
				10-15-1
				et seq. NMSA 1978, and board resolutions.
(2) An emergency meeting of the board is a
				meeting other than a regular or special meeting and may be called by the
				president, vice-president, or any two members of the board to consider a sudden
				or unexpected set of circumstances affecting the authority for which time is of
				the essence. The call shall be made in accordance with the Open Meetings Act
				requirements, Section
				10-15-1
				et seq. NMSA 1978, and board resolutions.