Ohio Administrative Code › Title 5120 - Department of Rehabilitation and Corrections - Administration and Director › Chapter 5120-5 - Funds › Section 5120-5-05 - Inmate commissaries

Current through all regulations passed and filed through July 1, 2024
(A) Institutional commissaries are to be kept
			 clean and in good order at all times.
(B) The managing officer or designee must
			 approve all items sold in institutional commissaries. Items are to be sold at a
			 reasonable price. Unless approved by the office of administration, an item is
			 not to be sold at less than cost except as a means to reduce inventory of slow
			 moving items. A current price list 
								will be posted for the inmates at least once
			 every six months.
(C) The managing
			 officer or designee 
								will establish and publish operating procedures
			 governing inmate commissary privileges and file copies with the office of
			 administration. Commissary shopping privileges 
								are not
			 to be extended to anyone other than inmates
			 except in cases of extreme emergency or crises upon the approval of the
			 managing officer or designee. Every inmate 
								will be
			 provided the balance in his/her account before shopping.
(D) Unless an inmate transferee is received
			 at an institution without personal funds, credit 
								is not
			 to be extended to inmates for shopping in
			 commissaries, without the permission of the office of administration. An inmate
			 transferee without personal funds may be advanced up to the cost of a lock and
			 five dollars on his personal account for commissary shopping. The amount of
			 credit is posted to the inmate's personal account as a debit and recovered from
			 the first funds the inmate receives from any source. Newly incarcerated inmates
			 received at reception 
								are not to  considered inmate transferees.
(E) An inventory 
								will be taken
			 at least monthly, and an accurate record 
								will maintained by the commissary
			 manager of all transactions affecting accountability, including, but not
			 limited to, price increases or decreases, bonus items received, breakage, and
			 spoilage. Commissary managers 
								are to prepare monthly financial statements no
			 later than the tenth of the month following the reporting period and retain on
			 file after review by the managing officer or designee.
(F) Commissary revenue exceeding operating
			 costs and cash reserves 
								are
								
			 considered profits. Profits from the commissary operation
			 
								are to
			 be paid into the industrial and entertainment fund. The department of
			 rehabilitation and correction shall maintain at least one cash reserve account
			 equal to two times the cost value of the average monthly inventory for the
			 preceding fiscal year of its five largest commissaries. Reserve accounts shall
			 be invested and the interest earned transferred to the industrial and
			 entertainment fund.
(G) Expenditure
			 of funds in excess of five hundred dollars for items other than merchandise for
			 sale or operating supplies 
			 requires prior approval of the chief of the
			 division of business administration or designee.