Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-58 - Relocation expense

Current through all regulations passed and filed
			 through July 1, 2024
(A)
			 Policy statement and purpose
In an effort to competitively recruit employees to join Bowling
				Green state university, BGSU may offer candidates a reimbursement to defray the
				costs of relocation. A one-time "not to exceed" reimbursement for relocation
				expenses is permissible when it is deemed necessary in order to negotiate a
				satisfactory offer of appointment for senior level administrative staff
				positions (e.g., cabinet level and above), full-time faculty positions, or
				athletic coaches. In rare circumstances, this reimbursement may be offered to
				competitively-recruited candidates for other positions, as identified through
				objective criteria.
(B)
			 Policy
(1) Eligibility
A newly-appointed faculty or staff member may be eligible for a
				relocation expense reimbursement if two conditions are met. First, accepting
				the offered position at BGSU must add fifty miles or more to the person's
				one-way commute. For example, if the commute to the person's last place of
				employment was five miles and the commute to their employing BGSU campus will
				be at least fifty-five miles, this condition is satisfied. Second, the person
				must have relocated their household because of their new BGSU
				employment.
The appointing authority will determine when a reimbursement is
				appropriate and must include the maximum amount of the reimbursement in the
				appointment offer letter or equivalent form.
(2) Preferred suppliers
When feasible, the university encourages the use of specific
				supplies when contracting for moving services.
(3) Determination of maximum amount
The maximum amount of the reimbursement shall be determined by
				the appointing authority, in consultation with the controller's office, and
				specified in the appointment offer letter or equivalent form. This maximum
				amount will be determined by using objective criteria to estimate the costs of
				relocation; shall not exceed one-twelfth of the position's annual base salary;
				and is subject to the availability of funds under the control of the appointing
				authority. For avoidance of doubt, the reimbursement for a nine-month faculty
				appointment is predicated on the annual base salary
				without regard to whether the faculty member is paid in nine or twelve annual
				installments.The controller's office will convert a
				nine-month academic year (AY) salary to an annual base salary by using the
				following formula: AY salary/9 x 11= annual base salary. One-twelfth of the
				annual base salary will be the maximum amount.
In rare instances, circumstances may dictate a higher
				reimbursement amount, which would require advance written approval from the
				vice president of finance and administration.
(4) Receipts and method of payment
Moving-related expense receipts must be submitted to the
				controller's office within one calendar year of the date of the appointment
				offer letter or equivalent form. The controller's office may extend this
				deadline for good cause shown. BGSU will reimburse only those expenses that
				meet the IRS definition of a moving expense. A single reimbursement payment
				based on the verified receipts will be made, and it will be reported in
				accordance with IRS regulations at the time of payment.