New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle A - Governor's Office › Chapter I - Executive Orders › Part 4 - Executive Orders (Mario M. Cuomo) › Section 4.63 - Executive Order No. 63: Creating the State Historical Records Advisory Board and the position of State Historical Records Coordinator. [*][DAGGER][DOUBLE DAGGER]

Current through Register Vol. 46, No. 28, July 10, 2024
New York's historical records are an invaluable cultural
					 resource because of the information they provide about New York's people,
					 institutions, communities and governments. Only through study of the records of
					 the past can we fully understand the present and plan intelligently for the
					 future. Historians, public policy analysts, sociologists, scientists,
					 demographers, and many other specialists draw on historical records for
					 research.
Historical records also have immediate, practical uses for
					 the citizens of New York: they document legal rights and responsibilities; they
					 provide information needed by managers of institutions, including State and
					 local governments, to analyze program development and to ensure the continuity
					 of administration; they offer essential documentation on the State's
					 infrastructure; and they contain data useful for research into current issues.
					 The records created by our governments provide citizens with the means to
					 measure the effectiveness and economy of programs and to ensure the
					 accountability of public officials.
It is appropriate that sound programs for the
					 identification, preservation, management, and use of historical records be
					 encouraged by State government on behalf of all New Yorkers. In order to
					 encourage, assist, and coordinate the most effective preservation and
					 administration of historical records in the State, it is necessary and
					 desirable to establish the State Historical Records Advisory Board to be
					 chaired by the State Historical Records Coordinator.
NOW, THEREFORE, I, Mario M. Cuomo, Governor of the State of
					 New York, by virtue of the authority vested in me by the Constitution and the
					 laws of the State of New York, do hereby establish the New York State
					 Historical Records Advisory Board ("Board") and the position of State
					 Historical Records Coordinator ("Coordinator").
General Powers and Duties
The Board shall serve as an advisory and coordinating body
					 for planning programs and projects for the collection, description, management
					 and use of historical records. Specifically, the Board shall:
- develop, promulgate, and maintain on a current basis a
					 statement of goals and priorities for historical records programs in New York
					 State;
- encourage the development of coordinated documentation
					 strategies and collaborative programming to ensure systematic and
					 cost-effective historical records programs;
- encourage cooperation among organizations, institutions
					 and groups interested in historical records programs;
- encourage the development of educational and
					 informational programs to increase public awareness of the importance of
					 historical records;
- sponsor surveys and gather information on historical
					 records and on historical records programs and repositories;
- encourage broader and more varied use of historical
					 records for the benefit of the citizens of the State;
- review and evaluate applications from within the State
					 for funding under the historical records program of the National Historical
					 Publications and Records Commission;
- cooperate with other Federal or State funding agencies
					 that provide support for historical records projects;
- encourage broader support of historical records programs
					 by the general public and by private sector funding sources;
- make recommendations for the improvement of the keeping
					 of historical records throughout the State; and
- undertake directly, when necessary and when resources are
					 available, special projects of high priority and of statewide
					 significance.
Once each year, the board shall report to the Governor on
					 the condition of historical records in the State and on progress toward the
					 goals and priorities identified by the board.
Membership
The board shall consist of 13 members, exclusive of the
					 coordinator, at least a majority of whom shall have recognized experience in
					 the administration of historical records or archives, and the coordinator, who
					 shall serve as chairperson. Five members shall serve for an initial term of one
					 year; four members shall serve for an initial term of two years; four members
					 shall serve for an initial term of three years; and the coordinator shall serve
					 for an initial term of four years. Thereafter, all members shall serve for a
					 term of three years, except the coordinator who shall serve for a term of four
					 years. All terms shall end on the 30th day of April.
The members of the board shall serve without compensation,
					 but may be reimbursed for travel and actual expenses from funds appropriated
					 for this purpose (through the State Archives).
State Historical Records
					 Coordinator
The State Archivist shall serve as the State Historical
					 Records Coordinator. The State Archives shall serve as the board's secretariat
					 in supporting and carrying out its activities. The coordinator's
					 responsibilities shall include, but not be limited to, coordinating, monitoring
					 and reporting on projects and activities undertaken by the board; gathering and
					 assembling information for the board on other projects, programs and activities
					 relating to historical records; serving as liaison with the National Historical
					 Publications and Records Commission, making available information on that
					 Commission's grant program and preparing the board's recommendations on
					 applications to the commission from within New York State; serving as the
					 board's liaison to State and local government agencies and officials on matters
					 relating to historical records programs; and, where appropriate, serving as
					 project director for projects administered directly by the board.
Cooperation of Other State Agencies
All State agencies having custody of, or responsibility
					 for, historical records of the State, shall cooperate with, support, and
					 provide assistance to, the board and the coordinator.
Executive Order Number 38, dated August 25, 1976, is
					 revoked and superseded by this Executive Order.
Signed: Mario M. Cuomo
Dated: May 17, 1985
Footnotes
* [Revokes and supersedes
					 Executive Order No. 38 (Hugh L. Carey), §
										3.38,
supra.
]
[DAGGER] [Revoked by Executive
					 Order No. 29 (George E. Pataki),
infra.
]
[DOUBLE DAGGER] [Revoked by
					 Executive Order No. 5 (Eliot Spitzer),
infra.
] [Revoked by
					 Executive Order No. 9 (David A. Paterson),
infra.
] [Revoked by
					 Executive Order No. 2 (Andrew M. Cuomo),
infra.
]