reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-74 - Nutrition education

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The congregate and home delivered meals programs provide
				  formal nutrition education to project participants.
(b)
Authority.
The authority for
				  this Section is Sections 331(3) and 339(2)(J) of the Older Americans Act of
				  1965, as amended.
(c)
Procedures.
Nutrition education is registered dietician (RD)
				  approved and:
(1) at least once per
				  month;
(2) provided to congregate
				  and home delivered meals participants;
(3) documented on Form 02AG025E, Dietary
				  Consultant's Report; and
(4)
				  participant questions related to the nutrition education are responded to by
				  the RD.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-75 - Congregate meals planning

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The congregate meals project conducts appropriate meal
				  planning for the congregate meals service and consults with persons competent
				  in the fields of nutrition, food service, and the needs of older persons.
(b)
Authority.
The
				  authority for this Section is Section 339 of the Older Americans Act of 1965,
				  as Amended and Section 1321.11 of Title 45 of the Code of Federal
				  Regulations.
(c)
Procedures.
(1) A registered
				  dietitian (RD) prepares and approves congregate meals project menus and
				  considers the project participants' special needs when doing so. The RD ensures
				  each meal served contains at least:
(A)
				  one-third of the dietary reference intakes as established by the Food and
				  Nutrition Board of the Institute of Medicine of the National Academy of
				  Sciences; and
(B) 600 or more
				  calories. The recommended level is 750 to 850 calories.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-76 - Congregate meals food procurement

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All food procurement for the Congregate Meals Program
				  complies with applicable provisions of state or local laws. [Oklahoma Health
				  Code, Section 2-101 and 2-102]
(b)
Authority.
The authority for this Section is Section 339(2)(F) of
				  the Older Americans Act of 1965, as amended and the Oklahoma Health Code,
				  Section 2-101 and 2-102.
(c)
Procedures.
Procedures to implement this Section include:
(1) all food purchases are through approved
				  commercial sources;
(2) all foods
				  contributed to the project must meet the quality, sanitation, and safety
				  standards of foods purchased commercially; and
(3) home prepared foods, such as canned,
				  frozen, or pot luck dishes are not used.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-77 - Congregate meals food preparation and service

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All preparation and food service for the Congregate Meals
				  Program meet all applicable state and local fire, health, sanitation, and
				  safety regulations. Food preparation and delivery is performed in the most
				  cost- efficient manner possible.
(b)
Authority.
The authority for
				  this Section is Section 339 of the Older Americans Act of 1965, as amended and
				  the Oklahoma State Department of Health Food Service Establishment Regulations
				  per Oklahoma Administrative Code (OAC) 310:257.
(c)
Procedures.
(1) Projects with multiple serving sites make
				  every effort to consolidate all meal preparation at one facility. Such
				  consolidation is undertaken only when delivery distances and holding times make
				  it feasible.
(2) The project
				  director or designee arranges for all appropriate fire, health, safety, and
				  sanitation inspections and responds appropriately to all identified
				  deficiencies.
(3) A certified food
				  handler supervises all food preparation staff and ensures the application of
				  hygienic techniques and practices in food preparation and service.
(4) Tested, quality recipes, adjusted to
				  yield the number of servings needed, are used to achieve the consistent and
				  desirable quality and quantity of meals. Uniform, standardized recipes that
				  provide for required amounts per serving are used when feasible.
(5) Meal service is designed so that hot food
				  is available for at least one-half hour after serving begins to enable
				  participants who arrive late to receive a meal.
(6) Time and temperature control guidelines
				  are followed per OAC
				  310:257-5-59 through
				  310:257-5-62.
(7) Temperatures are taken and documented
				  daily before foods are removed from the stove or oven. Satellite nutrition
				  sites record food temperatures immediately upon arrival at the site.
(8) Daily temperatures of hot and cold foods
				  are documented in writing and kept at the Title III senior nutrition site and
				  made available for random review by the project director, site manager, Area
				  Agency on Aging staff, consulting dietitian, and state
				  dietitian.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-78 - Food stamp benefit assistance for project participants

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each nutrition
				  project takes all necessary steps to ensure that the maximum number of older
				  persons within the project area benefit from the United States Department of
				  Agriculture (USDA) Food Stamp Program as members of households certified for
				  such assistance under USDA regulations.
(b)
Authority.
The authority for
				  this Section is Section 202(a)(17) of the Older Americans Act of 1965, as
				  amended and Title 45 of the Code of Federal Regulations, Part
				  1321.11.
(c)
Cross
				  references.
See OAC
				  340:105-10-50.1(a)(4)
				  and (7),
				  340:105-10-51,
				  340:105-10-68
				  through
				  340:105-10-77,
				  and
				  340:105-10-79
				  through
				  340:105-10-80.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-79 - Nutrition Services Incentive Program (NSIP)

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
NSIP rewards,
				  through cash or commodities, Title III-C nutrition projects for efficiently
				  delivering nutritious meals to participants. Title III-C nutrition projects
				  maintain certification of eligible participants for NSIP.
(b)
Authority.
The authority for
				  this Section is Section 311 of the Older Americans Act of 1965, as
				  amended.
(c)
Procedures.
The requirements for implementing this Section are
				  outlined in this subsection.
(1) Projects and
				  their respective vendors apply to the appropriate state distributing agency for
				  certification as eligible participants in NSIP.
(2) Vendors and projects accept, store, and
				  use donated food commodities as supplied to them. Donated commodities, and cash
				  in lieu of commodities, are only used in meal preparation funded through Title
				  III-C.
(A) Vendors allow credit for the
				  amount of commodities used during each billing period.
(B) Community Living, Aging and Protective
				  Services (CAP) and Support Services Commodity Distribution Unit (CDU) of
				  Oklahoma Human Services (OKDHS) determines the amount of credit per
				  pound.
(3) Projects
				  develop management procedures pertaining to handling food
				  commodities.
(4) Documenting
				  recruitments include:
(A) NSIP foods utilized
				  in each day's menu;
(B) participant
				  eligibility, on required OKDHS forms, to obtain NSIP support for eligible
				  meals. Eligible meals are those meals served to eligible participants, per
				  Oklahoma Administrative Code (OAC)
				  340:105-10-69(a)(1)
				  and
				  340:105-10-83(a).
				  The participant's eligibility and meal reimbursement documentation is recorded
				  on:
(i) Title III Program
				  Registration
(ii) Nutrition Project
				  Attendance Form or comparable CAP pre-approved form; and
(iii) activity roster generated by current
				  nutritional participants in the database;
(C) the number of meals served at nutrition
				  sites entered into the database with all required documentation no later than
				  the fifteenth day of the month following the report month; and
(D) age eligibility, only when project
				  management has reasonable cause to question the accuracy of age the participant
				  or the participant's representative provides on Title III Program
				  Registration.
(5) CAP
				  provides projects with NSIP cash or cash and commodity allocations of food
				  commodities based on the number of eligible meals actually served in the
				  previous year in relationship to the total number of meals actually served by
				  all Title III-C projects. OKDHS CDU distributes commodities to the
				  projects.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-80 - Supportive social services for nutrition projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Each nutrition
				  project provides all supportive services feasible within the project's
				  resources but must include, at minimum, nutrition education for each nutrition
				  site. Other services that may be provided are transportation, health
				  screenings, consumer education, benefits counseling, recreation, and similar
				  services. The project refers participants to other community services, as
				  appropriate.
(b)
Authority.
The authority for this Section is Sections 305(2)(F),
				  307(a)(16), and 321(a), of the Older Americans Act of 1965, as
				  amended.
(c)
Cross
				  references.
See Oklahoma Administrative Code
				  340:105-10-50.1(a)(4)
				  and (7),
				  340:105-10-51,
				  and
				  340:105-10-68
				  through
				  340:105-10-79.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 16 Ok Reg 1983, eff 6-11-99; Amended at 19 Ok Reg 1170, eff
					 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-81 - Agreements for sponsored meals [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 15 Ok Reg 249, eff 10-9-97 (emergency); Amended at 15 Ok Reg 1692, eff 5-11-98;
					 Revoked at 18 Ok Reg 1270, eff 5-11-01
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-82 - Home delivered meals service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The home delivered
				  meals service includes providing at least one hot or other appropriate meal to
				  eligible homebound persons in their own home five or more days per week.
				  Possible exceptions in rural areas where such frequency is not feasible are
				  defined by the Assistant Secretary for Aging of the Administration for
				  Community Living by regulation, and Oklahoma Human Services approves a lesser
				  frequency. All home delivered meals service providers comply with applicable
				  standards outlined in Oklahoma Administrative Code (OAC)
				  340:105-10-51,
				  340:105-10-68,
				  and
				  340:105-10-74
				  through
				  340:105-10-79.
(b)
Authority.
The authority for
				  this Section is Section 336 of the Older Americans Act of 1965, as
				  amended.
(c)
Procedures.
The procedures for implementing this Section include
				  the Area Agency on Aging:
(1) incorporating
				  the provisions in this Section into the Title III policies and procedures
				  manual;
(2) providing orientation
				  on the policy to home delivered meals service staff;
(3) monitoring compliance with the policy;
				  and
(4) providing ongoing technical
				  assistance to Title III projects regarding the policy.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-83 - Home delivered meals service eligibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) establishes eligibility requirements for home delivered meals
				  participants which include, at minimum:
(1)
				  persons age 60 years or older who have a disability, are homebound, and have no
				  one available to provide meal preparation assistance. Homebound means a person
				  is unable to leave home without another person's assistance;
(2) persons with a disability who are under
				  60 years of age who and reside with eligible participants; and
(3) spouses of home delivered meals
				  participants when, according to AAA criteria, receipt of the meals is in the
				  best interest of participants.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-84 - Home delivered meals planning

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The home delivered meals service conducts appropriate meal
				  planning with the consultation of persons competent in the field of nutrition,
				  food service, and the needs of older persons.
(b)
Authority.
The authority for
				  this Section is Part 1321.11 of Title 45 of the Code of Federal
				  Regulations.
(c)
Procedures.
Procedures to implement this Section include the home
				  delivered meals:
(1) service complies with
				  the congregate meals planning standards outlined in OAC
				  340:105-10-75;
(2) service makes arrangements for the
				  availability of meals in weather related emergencies, where feasible;
(3) numbers served are determined by the Area
				  Agency on Aging based on needs assessment information, allocation of Title
				  III-C(2) funds, and service unit costs;
(4) may be hot, cold, frozen, dried, or
				  canned with a satisfactory storage life and must conform to procurement
				  standards outlined in OAC
				  340:105-10-76;
				  and
(5) service may include the
				  delivery of more than one meal for each day's consumption provided that proper
				  storage and heating facilities are available in the recipient's home.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-85 - Home delivered meals packaging and delivery

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Home delivered meals
				  are packaged and delivered to ensure temperature control and prevent
				  contamination and spillage.
(b)
Authority.
The authority for this Section is Oklahoma State
				  Department of Health Food Service Establishment Regulations Oklahoma
				  Administrative Code (OAC )
				  310:257-5-9,
				  310:257-5-52,
				  and
				  310:257-5-62
				  and Section 1321.11 of Title 45 of the Code of Federal Regulations.
(c)
Procedures.
This Section is
				  implemented by including procedures for:
(1)
				  packaging and handling up to the point of delivery of the meals.
(A) Hot foods are maintained at a minimum of
				  135 degrees Fahrenheit.
(B) Cold
				  foods are maintained at a temperature no more than 41 degrees
				  Fahrenheit.
(C) Frozen foods are
				  maintained frozen and hard;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-86 - Congregate and home delivered meals site change of status

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Any site status change , such as a permanent site opening,
				  closing, or relocating, or a temporary emergency status change in the
				  congregate and home delivered meals programs is based upon objective,
				  quantifiable, sociodemographic, and needs assessment data.
(b)
Authority.
The authority for
				  this Section is Section
				  1321.11 of Title 45 of the Code of
				  Federal Regulations.
(c)
Procedures.
The requirements for implementing this Section are
				  outlined in this subsection.
(1) 30-calendar
				  days prior to a nutrition site's status change , the Area Agency on Aging (AAA)
				  submits required documentation outlined in (A) through (E) of this paragraph to
				  Community Living, Aging and Protective Services (CAP) .
(A) When a new site is opened, AAA submits a
				  completed Change of Status Request and new, approved health and fire
				  inspections for the site.
(B) When
				  an existing site is closed, AAA submits a completed Change of Status Request.
(C) When an existing site
				  experiences a temporary emergency, AAA submits a completed Change of Status
				  Request, documentation of the type of emergency, and a plan of action within
				  three-business days.
(D) When an
				  existing site is relocated within the local area, AAA submits a completed
				  Change of Status Request and new, approved health and fire inspections for the
				  site.
(E) When an existing site is
				  relocated to another county, AAA submits a completed Change of Status Request,
				  including sociodemographic data for both locations and new, approved health and
				  fire inspections for the new site.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-86 - Congregate and home delivered meals site change of status

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Any site change of status, such as a site opening,
				  closing, or relocating, in the congregate and home delivered meals programs is
				  based upon objective, quantifiable, sociodemographic, and needs assessment
				  data.
(b)
Authority.
The authority for this Section is Section 1321.11 of Title 45 of the Code of
				  Federal Regulations.
(c)
Procedures.
The requirements for implementing this Section are
				  outlined in this subsection.
(1) Thirty days
				  prior to the change of status of a nutrition site, the Area Agency on Aging
				  (AAA) submits to Aging Services Division (ASD) a letter of request for change
				  of site status, with current health department and fire inspection reports, and
				  an analysis of data considered by the project in recommending each proposed
				  change.
(A) When a new site is opened, the
				  analysis includes an evaluation of sociodemographic data for the entire
				  planning and service area (PSA).
(B) When an existing site is relocated within
				  the local area or closed, the evaluation of sociodemographic data may be
				  limited to the local area of potential impact.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-87 - In home services for frail older persons [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 15 Ok Reg 249, eff 10-9-97 (emergency); Amended at 15 Ok Reg 1692, eff 5-11-98;
					 Amended at 16 Ok Reg 281, eff 11-3-98 (emergency); Amended at 16 Ok Reg 1058,
					 eff 4-26-99; Revoked at 19 Ok Reg 1170, eff
					 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-88 - Assistance for special unmet needs [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-89 - Disease prevention and health promotion services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on Aging (AAA) awards grants to local
				  entities to provide disease prevention and health promotion services and
				  information at multipurpose senior centers, congregate meal sites, through home
				  delivered meals programs, or other appropriate sites. Disease prevention and
				  health promotion services include:
(1) health
				  risk assessments;
(2) routine
				  health screening, such as hypertension, glaucoma, cholesterol, cancer, vision,
				  hearing, diabetes, bone density, oral health, and nutrition
				  screening;
(3) nutritional
				  counseling and educational services for older persons and their primary
				  caregivers;
(4) health promotion
				  programs, including programs relating to preventing and reducing the effects of
				  chronic disabling conditions, such as osteoporosis or cardiovascular disease;
				  and promoting dental care, alcohol and substance abuse reduction, smoking
				  cessation, weight loss and control, and stress management;
(5) programs regarding physical fitness,
				  group exercise, and music, art, and dance movement therapy, including
				  multigenerational participation programs provided by a :
(A) higher education institution;
(B) local educational agency, as defined in
				  Section 1471 of the Elementary and Secondary Education Act of 1965;
				  or
(C) community-based
				  organization; and
(6)
				  home injury control services, including high-risk home environment screenings
				  and educational programs on fall, fracture, or other injury
				  prevention;
(7) depression
				  prevention screening, community mental health services coordination, provision
				  of educational activities, and psychiatric and psychological services
				  referral;
(8) educational programs
				  on the availability, benefits, and appropriate use of preventive health
				  services covered under Title XVIII of the Social Security Act;
(9) medication management screening and
				  education to prevent incorrect medication and adverse drug reactions;
(10) information concerning diagnosis,
				  prevention, treatment, and rehabilitation concerning age related diseases and
				  chronic disabling conditions, including osteoporosis, cardiovascular diseases,
				  diabetes, and Alzheimer's disease and related disorders with neurological and
				  organic brain dysfunction;
(11)
				  gerontological counseling; and
(12)
				  social services counseling and follow-up health services based on any of the
				  services described in (1) through (11) of this subsection.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-90 - Supportive activities for caretakers who provide in-home services to frail older persons [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-90.1 - National Family Caregiver Support Program

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) awards grants to entities to provide support services, including
				  information and assistance, counseling, support groups, respite, and other
				  homeand community based services to families caring for their frail older
				  members. The National Family Caregiver Support Program (NFCSP) also recognizes
				  the needs of a grandparent, step-grandparent, or other older person who is a
				  relative caregiver of a child or person not more than 18 years of age or who is
				  a person with a disability. NFCSP services include:
(1) caregiver assistance: case
				  management;
(2) caregiver
				  assistance: information and assistance;
(3) counseling;
(4) information services;
(5) respite care, including:
(A) in-home respite;
(B) out-of-home respite; and
(C) out-of-home overnight respite;
(6) supplemental services;
(7) support groups; and
(8) training.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-91 - Homemaker service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The homemaker service provides assistance to persons 60
				  years of age or older with:
(1) preparing a
				  meal;
(2) shopping for personal
				  items;
(3) using the telephone;
				  or
(4) doing light housework, which
				  is limited to:
(A) dusting;
(B) vacuuming;
(C) mopping floors;
(D) cleaning bathroom and kitchen;
(E) making beds; and
(F) maintaining safe environment.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-92 - Chore service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The chore service provides assistance to persons 60 years
				  of age or older who have difficulty with one or more of the instrumental
				  activities of daily living (IADL), which are: heavy housework, yard work, or
				  sidewalk maintenance.
(b)
Authority.
The authority for this Section is Section 1321.11 of
				  Title 45 of the Code of Federal Regulations.
(c)
Procedures.
(1)
Service provider.
The
				  service provider:
(A) verifies the
				  participant receiving chore service has a functional, physical, or mental
				  impairment that prevents the participant from providing the IADL for his or her
				  self, and that an informal support network, for example, family, friends, or
				  neighbors capable of meeting the participant's needs, is unavailable or
				  insufficient. This information is verified by completing Title III Program
				  Registration;
(B) initiates a
				  written service plan for each participant based on the results of Title III
				  Program Registration;
(C) conducts
				  home visits to each participant at least twice each fiscal year to evaluate
				  service provision;
(D) ensures
				  participant safety and protection at all times in chore service provision, for
				  example, not spraying chemicals around a participant who has breathing
				  problems;
(E) may use up to $150
				  per participant annually from funds awarded for the chore service program to
				  purchase materials and disposable supplies for completion of chore
				  tasks;
(F) ensures all staff
				  receives in-service training at least twice each fiscal year specifically
				  designed to increase their knowledge and understanding of the program and
				  participants and improve their skills at service provision tasks.
(i) Comprehensive records identifying dates
				  of training and topics covered are maintained in each staff person's personnel
				  file.
(ii) An individualized
				  in-service training plan is developed for each staff when performance
				  evaluations indicate a need; and
(G) checks references on all chore service
				  staff.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-93 - Personal care service standards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The personal care service provides hands on assistance,
				  stand by assistance, supervision, or cues for persons 60 years of age or older
				  who have difficulties with one or more activities of daily living, which
				  include eating, dressing, grooming, bathing, toileting, and mobility, including
				  walking, using a wheelchair, or transferring from one place to another.
				  Personal care services may only be provided by licensed home health care
				  agencies or otherwise licensed or certified health agencies.
(b)
Authority.
The authority for
				  this Section is Section 1321.11 of Title 45 of the Code of Federal Regulations.
(c)
Procedures.
(1)
Personal care service
				  provider.
The personal care service provider:
(A) verifies that the participant receiving
				  personal care service has a functional, physical, or mental impairment
				  preventing the participant from providing the service for his or her self, and
				  that an informal support network, for example, family, friends, or neighbors
				  capable of meeting the participant's needs, is unavailable or insufficient.
				  This information is verified by completing Title III Program Registration; and
(B) initiates a written service
				  plan for each participant based on the results of Title III Program
				  Registration.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 7 - PROGRAM STANDARDS FOR SERVICES FUNDED UNDER TITLE III OF THE OLDER AMERICANS ACT OF 1965, AS AMENDED › Section 340:105-10-94 - State Funded Senior Centers [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 15 Ok Reg
					 249, eff 10-9-97 (emergency); Added at 15 Ok Reg 1692, eff 5-11-98; Revoked at
					 22 Ok Reg 897, eff 5-12-05
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-95 - Intrastate funding formula

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
In consultation with Area Agencies on Aging (AAAs) and in
				  accordance with guidelines issued by the Assistant Secretary for Aging of the
				  Administration on Aging (AoA), the State Agency uses the best available data to
				  develop and publish for review and comment a formula for distribution within
				  the state of funds received under Title III that takes into account:
(1) the geographical distribution of older
				  persons in the state; and
(2) the
				  distribution among planning and service areas (PSAs) of older persons with
				  greatest economic need and older persons with greatest social need, with
				  particular attention to low income minority older persons.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-96 - Title III-B priority supportive services

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on
				  Aging (AAA) ensures that an adequate proportion of its federal allotment for
				  Title III-B services is expended for priority services unless the AAA has been
				  granted a waiver on this rule by the State Agency per OAC
				  340:105-10-97.
				  The Title III-B priority services include:
(1)
				  access services:
(A) transportation;
(B) outreach;
(C) information and assistance;
(D) assisted transportation;
(E) case management; and
(F) health services, including mental health
				  services;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-97 - Priority supportive services waiver

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The State Agency
				  grants a waiver of the priority supportive services funding requirement, per
				  OAC
				  340:105-10-96,
				  for any category of services being furnished sufficiently to meet the need for
				  such services in the planning and service area (PSA), as demonstrated by the
				  Area Agency on Aging (AAA).
(b)
Authority.
The authority for this Section is Section 306(b) of the
				  Older Americans Act of 1965, as amended.
(c)
Procedures.
(1) The AAA conducts a public hearing
				  regarding its intent to request a waiver on funding a priority supportive
				  services category. Regarding the public hearing, the AAA:
(A) notifies all interested parties in the
				  area of the nature, date, time, and location of the public hearing;
(B) furnishes the interested parties an
				  opportunity to testify; and
(C)
				  prepares a record of the public hearing, including:
(i) names and addresses of persons in
				  attendance;
(ii) all
				  testimony;
(iii) changes made to
				  the AAA's waiver request secondary to testimony; and
(iv) date, time, location, and duration of
				  hearing.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-98 - Funding local sponsors for the provision of direct Title III Services [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-99 - Direct services waivers [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 19 Ok Reg 1170, eff 5-13-02
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-100 - Area Agency on Aging funding formula for the allocation of Title III funds

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Area Agency on Aging (AAA) establishes a funding
				  formula for the allocation of all Title III funds. The formula must be included
				  in the Area Plan and updated in the Area Plan if revised during the Area Plan
				  year. The funding formula has a provision for allocating additional funds and
				  for reprogramming funds awarded, but not utilized. The formula also outlines
				  the process to be followed when there is a reduction in state or federal
				  funding during the Area Plan year. The funding formula must be approved by the
				  AAA Board of Directors. A mathematical formula is not required.
(b)
Authority.
The authority for
				  this Section is Section 306(a) of the Older Americans Act of 1965, as amended
				  and Title 45 of the Code of Federal Regulations, Part 1321.11.
(c)
Procedures.
The AAA
				  implements this Section by:
(1) drafting a
				  formula which considers the:
(A) number of
				  persons age 60 years of age and older;
(B) number of older persons in greatest
				  economic need;
(C) number of older
				  persons in greatest social need;
(D) number of low income
				  minorities;
(E) need for and
				  availability of priority services identified in the needs assessment
				  process;
(F) availability of local
				  resources, including volunteers;
(G) collocation of services and the
				  development of community focal points; and
(H) state and federal mandates;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-101 - Request for proposal procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
All Older Americans Act pass through funds are awarded in
				  an open, competitive, and fair manner via the request for proposal (RFP)
				  process. Awards are made to applicants whose proposals include all components
				  of the service(s) outlined in the RFP and who best meet RFP specifications.
(1) The Area Agency on Aging (AAA) board of
				  directors:
(A) is directly responsible for
				  reviewing proposals and awarding funds. This responsibility may not be
				  delegated;
(B) may not award funds
				  to the AAA or to another subdivision of the sponsoring agency under the
				  auspices of the same board of directors; and
(C) may not award funds to board members or
				  agencies or organizations they represent.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-103 - Budget revisions for Area Agencies and Title III Projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The following types
				  of budget revisions will require the approval of the grantor agency by a
				  revised notification of grant award (NGA), and a revised Title III Project or
				  Area Agency budget:
(1) A budget increase of
				  more than ten percent in any single line approved line item;
(2) A change in the cost sharing
				  ratio;
(3) A change in the project
				  period and budget year dates;
(4) A
				  change in the recipient of award; and
(5) Any change in the Personnel or Equipment
				  line items.
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-105 - Entrepreneurial activities of Area Agencies on Aging and Title III Projects [REVOKED]

Current through Vol. 41, No. 20, July 1, 2024
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Revoked at
					 17 Ok Reg 2465, eff 6-26-00
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-105.1 - Commercial and contractual activities of Area Agencies on Aging and Title III projects

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Area Agencies on Aging (AAAs) and Title III projects may
				  engage in commercial and contractual activities compatible with the development
				  or enhancement of comprehensive and coordinated service delivery systems for
				  older persons. Commercial and contractual activities do not include activities
				  the AAA or Title III project performs pursuant to the Older Americans Act (OAA)
				  program. This Section applies to Title III projects only when Title III
				  facilities and staff are utilized in the performance of commercial and
				  contractual activities. The AAA or Title III project performing commercial or
				  contractual activities provides assurances to:
(1) demonstrate:
(A) a loss or diminution in the quantity or
				  quality of OAA services provided, or to be provided, by the agency has not
				  resulted and will not result from such contract or relationship; and
(B) the quantity or quality of OAA services
				  to be provided will be enhanced as a result of such contract
				  relationship;
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-106 - Audits for Title III projects and Area Agencies on Aging

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
The Assistant
				  Secretary for Aging and the Comptroller General of the United States (U.S.),
				  authorized personnel of the U.S. Department of Health and Human Services; State
				  Auditor and Inspector; and other appropriate state entities or any of their
				  duly authorized representatives have open and complete access to any books,
				  documents, papers, records, and any other items of the Older Americans Act
				  grantee pertinent to the performance or payments of grants or contracts
				  received through the State Agency or the Area Agency on Aging. Grantees arrange
				  for independent audits or fiscal reviews of Older Americans Act and state funds
				  as required by federal and state law and State Agency rules.
(b)
Authority.
The authority for
				  this Section is the Single Audit Act Amendments of 1996,
				  Public Law
				  104-156; Office of Management and Budget Circular
				  A-133; and Part 1321.11 of Title 45 of the Code of Federal
				  Regulations.
(c)
Procedures.
The procedures for implementing this Section are
				  outlined in OAC
				  340:105-10-107
				  through
				  340:105-10-113.
(d)
Cross references.
See OAC
				  340:105-10-107
				  through
				  340:105-10-113.
Added at 11 Ok Reg
					 673, eff 11-29-93 (emergency); Added at 11 Ok Reg 2771, eff 6-13-94; Amended at
					 22 Ok Reg 897, eff 5-12-05
Oklahoma Administrative Code › Title 340 - Department of Human Services › Chapter 105 - Aging Services › Subchapter 10 - Policies and Procedures Manual for Title Iii of the Older Americans Act of 1965, as Amended › Part 9 - FISCAL AND ADMINISTRATIVE POLICIES FOR AREA AGENCIES ON AGING AND TITLE III PROJECTS › Section 340:105-10-107 - Audits of grantees receiving state funds only

Current through Vol. 41, No. 20, July 1, 2024
(a)
Policy.
Audit and fiscal
				  review policy for grantees receiving state funds only are the same as for
				  grantees receiving federal funds except the State Agency reserves the right to
				  modify such policy as appropriate. Factors considered in the modification of
				  audit and fiscal review policies are:
(1)
				  source of state funding;
(2) amount
				  of funding award;
(3) availability
				  of other grantee audits of award funds;
(4) purpose, scope, and duration of the Title
				  III project or Area Agency on Aging (AAA) service;
(5) number and nature of transactions
				  involved in the Title III project or AAA service; and
(6) availability of audit funds.