Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-71 - Policy Statements Relating to Veterans Assistance, Posthumous Degree Awards and International Baccalaureate Diplomas › Section 3364-71-26 - Internal surveys

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
			 statement
The university of Toledo (UT) is
				committed to using its ability to conduct surveys to produce robust data that
				allows evidence-based decision making in support of its vision, mission, and
				strategic plan. In so doing, UT recognizes that the capacity of our community
				to respond to surveys is a finite resource that must be managed with care and
				in accordance with the strategic objectives of the university as a
				whole.
In order to assure the development of
				robust data for evidence-informed decision-making, requests to survey five
				hundred or more faculty members, staff or students must be submitted to the
				survey committee using the survey coordination tool on the institutional
				research website. Surveys will be considered for approval by the committee
				based on their alignment with the university mission and strategic plan, their
				potential contribution to informed decision making, timing, a sound data
				confidentiality, management and protection plan, the factors stated in
				paragraph (B) of this rule, their compliance with state authorization
				reciprocity agreements (SARA), federal Educational Right to Privacy Act
				(FERPA), institutional review board (IRB), and other institutional policies and
				procedures, and available resources. The survey committee may invite the person
				submitting the request to a committee meeting to respond to questions prior to
				approval.
Survey administrators must store data
				securely and use data only for the designated and intended purposes. Data
				containing sensitive or confidential information must be collected,
				transmitted, stored, accessed, and otherwise protected in accordance with any
				applicable regulations and UT policies including but not limited to encryption
				and other practices to maintain security of the data.
(B)
								Purpose of
			 policy
The goal of the policy is to use
				resources wisely and ensure efficiency, accuracy, accountability and
				consistency in the administration of surveys and data collection efforts at UT.
				This policy is intended to:
(1)
									Create a comprehensive record of all major surveys
			 being administered to UT students, staff and faculty.
(2)
									Use that record
			 to identify potential overlaps and redundancies among surveys.
(3)
									Eliminate
			 unnecessary data collection by identifying data already available from other
			 UT-sponsored surveys.
(4)
									Reduce survey fatigue by eliminating duplicate data
			 collection efforts.
(5)
									Improve the response rate and quality of results for
			 all data collection projects.
(6)
									Assure that
			 collected data is valid, reliable, and secure.
(7)
									Assure that data
			 collection projects comply with applicable rules and UT policies, including
			 privacy or confidentiality rules.