New York Codes, Rules and Regulations › Title 15 - Department of Motor Vehicles › Chapter I - REGULATIONS OF THE COMMISSIONER › Subchapter C - INSURANCE › Part 32 - Insurance Identification Cards › Section 32.5 - Use of ID cards for DMV registration and insurance transactions

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Registration transactions.
No original registration, reregistration (vehicle change),
					 registration renewal with reregistration (vehicle change), For Hire (FH)
					 registration class renewal, reactivation of registration after plate surrender
					 or plate storage, late registration renewal if there is an insurance
					 cancellation from the same insurance company in the Insurance Information
					 Enforcement System (IIES) database or registration renewal with an extension of
					 the registration expiration date (EXTD) shall be processed for any vehicle
					 unless an ID card conforming with this Part is submitted to DMV, its agent or
					 any party authorized by the department to process registrations along with the
					 registration application and other required documentation. The ID card shall be
					 retained by DMV, its agent or any party authorized by the department to process
					 registrations. An ID card is not required for a registration renewal
					 transaction except as prescribed herein. Certification by the applicant that
					 financial security is in effect made on the application is required from all
					 applicants. The commissioner may require the presentation of an ID card for any
					 other registration transaction, and where so required the ID card shall be
					 returned to the registrant.
(b)
Insurance transactions.
An ID card conforming to this Part issued by a superseding
					 insurance company is acceptable as proof of insurance, subject to electronic
					 verification. An ID card conforming with this Part issued by the same insurance
					 company is acceptable as proof of insurance, subject to electronic verification
					 if the effective date shown on the ID card is the same as or later than the
					 cancellation effective date submitted electronically by that company. An ID
					 card issued by or on behalf of an insurance company cannot be used to override
					 transactions electronically submitted to DMV, as required by Part 34 of this
					 Title, by that
same
insurance company.
Note:
DMV cannot change the effective date of an insurance
					 information database record (electronically submitted initial load, new
					 business or reinstatement transaction) or the cancellation effective date of an
					 insurance information database record (electronically submitted cancellation
					 transaction) with an ID card from the
same
insurance company.
					 An insurance company shall submit an appropriate electronic transaction(s) with
					 a corrected date(s).
(c) An
				  ID card shall be rejected on all registration and insurance transactions, as
				  required by this Part, for the following reasons:
(1) An ID card does not contain a compliant
				  encrypted 2D bar code prescribed by this Part.
(2) An encrypted 2D bar code is not readable
				  by DMV, its agent or any party authorized by DMV to process
				  registrations.
(3) An encrypted 2D
				  bar code is not authentic (security key and PIN number is not verified
				  electronically).
(4) The ID card
				  issuer's New York State Department of Financial Services license was revoked on
				  or prior to the effective date or preparation date (FS-75 only) printed on the
				  ID card.
(5) The insurance company
				  is not in compliance with Part 34 of this Title.
(6) The ID card, including the data elements
				  contained within the bar code, does not meet the requirements set forth in this
				  Part.
(7) The words/symbols AND,
				  &, AND/OR, &/OR and so forth shall not be used except for Trusts and
				  DBA organization names due to space limitations. Unacceptable co-registrant
				  name examples:
(i) MICHAEL & CONSTANCE
				  MOTORIST; and
(ii) MOTORIST MICHAEL
				  AND CONSTANCE.
(8) An ID
				  card is issued in the name of an estate,
e.g.,
ESTATE OF
				  MICHAEL MOTORIST. A registration generally remains in the name of the deceased,
				  is transferred to a surviving spouse, or the vehicle is registered in the name
				  of the executor, executrix, administrator, etc., possibly in care of (%) the
				  estate.
(9) The effective date has
				  not yet occurred, except for a 13-month or 14-month FH registration. In that
				  case two ID cards are required. The first ID card must show insurance coverage
				  for the remainder of the current registration period and the second ID card
				  must show insurance coverage for the entire second registration period.
				  February 5, 2001 livery class registration application example: One ID card
				  effective February 5, 2001 for the policy period expiring March 1, 2001 and the
				  second ID card for the policy period effective March 1, 2001 and expiring on
				  March 1, 2002.
(10) The expiration
				  date has passed (registration only).
(11) The effective date is more than 180 days
				  prior to the date of registration or the issuance of a temporary 45-day
				  registration.
(12) The vehicle
				  described on the ID card does not match the vehicle to be registered or the
				  vehicle described in the DMV inquiry letter, suspension or revocation
				  order.
(13) The vehicle
				  identification number (VIN) on the ID card does not match the VIN on the
				  ownership document or DMV electronic record.
(14) The name on the registration
				  application, registration, inquiry letter or suspension/revocation order is not
				  the same name shown on the ID card.
(15) The name(s) on the ID card or within the
				  bar code does not meet the requirements of section
				  32.4  of this
				  Part.
(16) The ID card is not in
				  conformity with this Part.