reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-4 - Acquistion and Procurement › Section 5101:9-4-11 - Rental costs and lease agreements

Current through all regulations
			 passed and filed through July 1, 2024
(A) The county family service agency (CFSA)
			 and the Workforce Innovation and Opportunity Act (WIOA) local area shall follow
			 federal, state, and local regulations when seeking federal financial
			 participation (FFP) for the costs associated with the rental or lease of
			 property and/or equipment. The costs must be necessary and reasonable for
			 proper and efficient performance and administration of the award and must be in
			 compliance with 2 C.F.R. part 200 and generally accepted accounting principles
			 (GAAP).
(B) Definitions
(1) "Amortization" means the method for
			 allocating the cost of "right-to-use" of an asset to periods benefitting from
			 asset use over the lesser of the lease term or economic life.
(2) "Depreciation" means the method for
			 allocating the cost of assets/equipment to periods benefitting from asset
			 use.
(3) "Equipment" means tangible
			 personal property (including information technology systems) having a useful
			 life of more than one year and a per-unit acquisition cost which equals or
			 exceeds the lesser of the capitalization level established by the non-federal
			 entity for financial statement purposes, or five thousand dollars.
(4) "Expensing" means the method for
			 allocating costs claimed as a direct or indirect cost and expensed during the
			 accounting period.
(5) "Lease"
			 means a contract that conveys control of the right to use another entity's
			 nonfinancial asset (the underlying asset) as specified in the contract for a
			 period of time in an exchange or exchange-like transaction.
(6) "Lease liability" means principal or
			 lease payment minus interest, maintenance fees, taxes, insurance, and other
			 fees.
(7) "Lease term" means the
			 period during which a lessee has a noncancelable right to use an underlying
			 asset and also includes extension periods regardless of the probability of the
			 extension period being exercised.
(8) "Nonfinancial asset" means the underlying
			 asset in this rule specifically the control of the right to use the underlying
			 assets not limited to capital assets such as buildings, land, vehicles and
			 equipment. However, the definition of nonfinancial assets does exclude the
			 following: financial assets, intangible assets (other than intangible
			 right-to-use assets), assets financed by conduit debt, biological assets,
			 inventory, supply contracts, service concession arrangements, and licensing
			 contracts for computer software.
(9) "Supplies" mean all tangible personal
			 property other than those described in the definition of equipment. A computing
			 device is a supply if the acquisition cost is less than the lesser of the
			 capitalization level established by the non-federal entity for financial
			 statement purposes or five thousand dollars, regardless of the length of its
			 useful life.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-4 - Acquistion and Procurement › Section 5101:9-4-15 - Disposal of personal property

Current through all regulations
			 passed and filed through July 1, 2024
Personal property acquired in whole or in part with federal
				funds is disposed of in compliance with 2 C.F.R. part 200, 7
				C.F.R. part 277, 29 C.F.R. part 97, and 45 C.F.R. part 75 and section
				307.12 of the Revised Code in
				accordance with state and local requirements. The most restrictive regulations
				shall apply.
(A) Unused supplies
			 exceeding five thousand dollars in total aggregate value and/or equipment with
			 a current per unit fair market value in excess of five thousand dollars no
			 longer used for any federal award, may be used on other activities or sold. In
			 either case, the federal government is compensated.
(1) The current market value or proceeds from
			 the sale is multiplied by the non-federal entity's percentage of participation
			 in the cost of the original purchase, equals the amount compensated to the
			 federal government.
(2) If
			 equipment or supplies are sold, the non-federal entity may deduct and retain
			 from the federal share five hundred dollars or ten per cent of the proceeds,
			 whichever is less, for its selling and handling expenses.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-4 - Acquistion and Procurement › Section 5101:9-4-88 - Subrecipient management requirements for pass-through entities

Current through all regulations passed and filed through July 1,
			 2024
(A) Each county
			 family services agency (CFSA) and local workforce development board (LWDB), as
			 a subrecipient of the Ohio department of job and family services (ODJFS), are
			 required to manage and monitor their subrecipients as stated in 2 C.F.R. part
			 200, subpart D, "Subrecipient Monitoring and Management" updated as of April 26,
			 2021. All of the processes in this rule are to be documented and
			 supported by the CFSA and LWDB:
https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
(B) Definitions:
(1) Non-federal entity (NFE): an entity that
			 carries out a federal award as a subrecipient. CFSAs and LWDBs are
			 NFEs.
(2) Subrecipient: A NFE that
			 receives a subaward from a pass-through entity to carry out part of a federal
			 program. CFSAs and LWBDs are subrecipients and they can also pass-through
			 federal funds to organizations which become their subrecipients.
(3) Pass-through entity (PTE): a NFE that
			 provides a subaward to a subrecipient to carry out part of a federal program.
			 CFSAs and LWDBs become their PTE.
(4) Subaward: (ie: subgrant agreement) an
			 award provided by a pass-through entity to a subrecipient for the subrecipient
			 to carry out part of a federal award received by the pass-through entity. It
			 does not include payments to a contractor or payments to an individual that is
			 a beneficiary of a federal program. A subaward may be provided through any form
			 of legal agreement, including an agreement that the pass-through entity
			 considers a contract.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-5 - Comprehensive Case Management and Employment Program › Section 5101:9-5-01 - Workforce Innovation and Opportunity Act (WIOA) fiscal agent responsibilities for the comprehensive case management employment program (CCMEP)

Current through all regulations passed and filed through July 1,
			 2024
(A)
								
								The comprehensive case management employment program
			 (CCMEP) is
			 a collaborative Title IV-A program and workforce development activity designed
			 to improve employment and education outcomes for low-income youth and young
			 adults by assisting participants in overcoming barriers to employment and
			 developing employment skills. This is accomplished by integrating
			 components of the Ohio works first (OWF) and the Workforce Innovation and
			 Opportunity Act (WIOA) youth program to create a better-coordinated, person
			 centered case management system.
(B)
								The board of
			 commissioners in each county is required to
			 designate a lead agency, which is either the
			 county department of job and family services (CDJFS) or workforce development
			 agency (WDA) that serves the county, to administer CCMEP.
			  State law sets
			 forth the requirement that the CCMEP lead agency is responsible for the proper
			 management of program funds. CCMEP requires collaboration with other local
			 participating agencies, the WIOA local workforce development board (LWDB) and
			 the fiscal agent. State law does not supersede any federally mandated law,
			 rules or duties and responsibilities.
(C) The WIOA fiscal agent shall follow
			 regulations regarding local fiscal agent responsibilities as set forth in 20
			 C.F.R. 679.420 and rule
			 5101:9-7-05
			 of the Administrative Code. The Ohio department of job and family services
			 (ODJFS) will continue existing sub-grant agreements with each WIOA fiscal agent
			 to receive all CCMEP WIOA youth funds within its workforce area. If the lead
			 agency within a county is a WDA, these agreements may be amended to include
			 CCMEP temporary assistance for needy families (TANF) regular and CCMEP TANF
			 administration funding.
(D) CCMEP
			 responsibilities.
The WIOA fiscal agent is responsible for the receipt,
				disbursement, accounting and reporting of all CCMEP WIOA funds awarded by ODJFS. Fiscal responsibilities
				for CCMEP WIOA include:
(1) Fulfilling the responsibilities of a
			 pass-through entity as defined in 2 C.F.R. part 200.331, the duties of a WIOA
			 fiscal agent, and the terms and conditions in the ODJFS sub-grant
			 agreement;
(2) Ensuring a sub-grant
			 agreement exists with each CCMEP lead agency within the local area;
(3) Monitoring the area's sub-recipients,
			 including the CCMEP lead agency;
(4) If assigned by the workforce development
			 board, procuring the CCMEP WIOA youth providers on the board's
			 behalf.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-5 - Comprehensive Case Management and Employment Program › Section 5101:9-5-02 - Comprehensive case management employment (CCMEP) Workforce Innovation and Opportunity Act (WIOA) youth and youth administration allocations

Current through all regulations passed and filed through July 1,
			 2024
(A)
								The comprehensive case management and employment
			 program (CCMEP) will be the statewide operational framework used to deliver
			 integrated, comprehensive case management and employment services.
			  CCMEP is a Title IV-A program and
			 workforce development activity that provides employment, training services and
			 other supportive services to mandatory and voluntary program participants based
			 upon a comprehensive assessment of an individual participant's employment and
			 training needs.
(B) Ohio law
			 establishing CCMEP does not supersede any federally mandated law, rules or
			 duties and responsibilities. Local WIOA areas shall adhere to requirements set
			 forth in the WIOA guidelines.
(C)
			 Definitions.
(1) For the purpose of this
			 rule, the term "lead agency" means the local participating agency designated by
			 the board of county commissioners to administer CCMEP.
(2) For the purpose of this rule, the term
			 "fiscal agent" has the same meaning as defined in rules
			 5101:9-7-05
			 and
			 5101:9-5-01
			 of the Administrative Code.
(3) For
			 the purpose of this rule, the term "workforce development board (WDB)-" means a
			 local workforce innovation board established in each local area of the state
			 and certified by the governor to set policy for the portion of the statewide
			 workforce innovation system within the local area and implement WIOA as defined
			 in 20 C.F.R. 679.310.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-5 - Comprehensive Case Management and Employment Program › Section 5101:9-5-03 - Comprehensive case management and employment program (CCMEP) temporary assistance for needy families (TANF) regular allocation

Current through all
			 regulations passed and filed through July 1, 2024
(A)
								The comprehensive
			 case management and employment program
								(CCMEP) will be
			 the statewide operational framework used to deliver integrated, comprehensive
			 case management and employment services.  CCMEP is a Title IV-A program and workforce
			 development activity that provides employment, training services and other
			 supportive services to mandatory and voluntary program participants based upon
			 a comprehensive assessment of an individual participant's employment and
			 training needs.
(B) Ohio law
			 establishing CCMEP does not supersede any federally mandated law, rules or
			 duties and responsibilities. Counties shall adhere to requirements set forth in
			 Title IV-A of the Social Security Act. The assisted
			 listings number for this allocation is 93.558.
(C) Definitions.
(1) For the purpose of this rule, the term
			 "lead agency" has the same meaning as defined in rule
			 5101:9-5-02
			 of the Administrative Code.
(2) For
			 the purpose of this rule, the term "fiscal agent" has the same meaning as
			 defined in rules
			 5101:9-7-05
			 and
			 5101:9-5-01
			 of the Administrative Code.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-5 - Comprehensive Case Management and Employment Program › Section 5101:9-5-04 - Comprehensive case management and employment program (CCMEP) temporary assistance for needy families (TANF) administration allocation

Current
			 through all regulations passed and filed through July 1,
			 2024
(A)
								The comprehensive case management and
			 employment program (CCMEP) will be the statewide operational framework used to
			 deliver integrated, comprehensive case management and employment services.
			  CCMEP is a Title IV-A program and
			 workforce development activity that provides employment, training services and
			 other supportive services to mandatory and voluntary program participants based
			 upon a comprehensive assessment of an individual participant's employment and
			 training needs.
(B) Ohio law
			 establishing CCMEP does not supersede any federally mandated law, rules or
			 duties and responsibilities. Counties shall adhere to requirements set forth in
			 Title IV-A of the Social Security Act.
(C) Definitions.
(1) For the purpose of this rule, the term
			 "lead agency" has the same meaning as defined in rule
			 5101:9-5-02
			 of the Administrative Code.
(2) For
			 the purpose of this rule, the term "fiscal agent" has the same meaning as
			 defined in rules
			 5101:9-7-05
			 and
			 5101:9-5-01
			 of the Administrative Code.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-5 - Comprehensive Case Management and Employment Program › Section 5101:9-5-65 - Temporary assistance to needy families' reporting system

Current through all regulations passed and filed through July 1,
			 2024
(A) The
			 temporary assistance to needy families (TANF) reporting system is designed to capture TANF data
			 regarding services, populations served and expenditures for all non-cash
			 assistance TANF services.
(B) All
			 prevention, retention, and contingency (PRC) and Ohio works first (OWF) support
			 services must constitute "non-assistance" as set forth in section
			 
									5101.801
								 of the Revised Code.
(C) The TANF reporting system consists of two
			 reporting mechanisms based on two primary service categories of "hard" and
			 "soft" services:
(1) "Hard" services are
			 benefits having cash value (e.g., rent payments) that are provided to clients
			 either as PRC services or OWF support services. These services are reported
			 through the client registry information system-enhanced (CRIS-E) at the time of
			 service provision. The reporting categories, codes and service definitions for
			 hard services are listed in CRIS-E/TANF "Hard" service reporting categories.
(2) "Soft" services are services without cash
			 value to the recipient (e.g., job training and education, after-school
			 programs, etc.) that are provided to clients either as PRC services or OWF
			 support services. Data on these services are collected through the TANF - "Web
			 Reporting Tool" (WRT). Using the TANF-WRT mechanism, counties will report
			 monthly data on soft services by service category, sub-category, numbers of
			 individuals served, and service costs. TANF-WRT contains the details on the
			 data requirements for PRC soft services and OWF soft support services. Soft
			 services data is compiled on a monthly basis. Counties may submit the data on a
			 monthly basis, or on a quarterly basis as long as it incorporates
			 month-specific data and is submitted no later than forty-five days after the
			 end of the quarter.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-02 - County subgrant agreement and allocation process

Current
			 through all regulations passed and filed through July 1,
			 2024
(A) Section
			 5101.21 of the Revised Code
			 requires each county to enter into a grant agreement with the Ohio department
			 of job and family services (ODJFS) before federal awards are issued to the
			 county. In addition to subawarding federal funding received by ODJFS, as
			 grantee, ODJFS also administers federal awards to county family service
			 agencies on behalf of the Ohio department of medicaid (ODM).
(B) Definitions:
(1) For the purposes of this rule, the term
			 "departments" shall mean ODJFS and ODM as it relates to the three-way grant
			 agreement.
(2) For the purpose of
			 this rule, the term "subgrant" shall mean an award for one or more family
			 services duties of federal financial assistance that a federal agency provides
			 in the form of money, or property in lieu of money, to the departments and that
			 the departments award to a county 
									subgrantee. For the purposes of this rule, the
			 term "subgrant" may include state funds the departments award to a county
			 grantee to match the federal financial assistance, but does not mean either of
			 the following:
(a) Technical assistance that
			 provides services instead of money; or,
(b) Other assistance provided in the form of
			 revenue sharing, loans, loan guarantees, interest subsidies, or
			 insurance.
(3) For the
			 purpose of this rule, the term "county subgrantee" shall have the same meaning
			 as the term "county grantee," defined in section
			 5101.21 of the Revised Code as
			 meaning all of the following:
(a) A board of
			 county commissioners;
(b) A county
			 children services board appointed under section
			 5153.03 of the Revised Code;
			 and
(c) A county elected official
			 that is a child support enforcement agency.
(4) For the purpose of this rule, the term
			 "allocation period" shall have the same meaning as the term "period of
			 availability" as defined in Chapter 5101:9-7 of the Administrative Code as
			 meaning:
(a) The funding period for the
			 allocation; and
(b) The liquidation
			 period for the allocation.
(5)
									For the purpose
			 of this rule, the term "redistribute" means the process where the subgrantee
			 requests adjustments to a subgrant budget by:
(a)
										Releasing all or
			 a portion of a subgrant budget; or
(b)
										Requesting
			 additional subgrant budget.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-05 - Income maintenance (IM) allocations

Current through all
			 regulations passed and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues two separate IM allocations to the county department of
			 job and family services (CDJFS) to meet federal matching fund requirements:
(1) An allocation for administrative
			 expenditures incurred in the administration of supplemental nutrition
			 assistance program (SNAP); and
(2)
			 An allocation for administrative expenditures incurred in the administration of
			 the medical assistance (MA) program and the state children's health insurance
			 program (SCHIP) issued on behalf of the Ohio department of medicaid.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08 - Temporary assistance for needy families (TANF) regular allocation

Current through all regulations passed and filed
			 through July 1, 2024
(A)
			 The Ohio department of job and family services (ODJFS) issues the TANF regular
			 allocation to the county department of job and family services (CDJFS) for
			 costs incurred in providing direct program activities and services for the Ohio
			 works first (OWF) program and the prevention, retention, and contingency (PRC)
			 program.
(B) This allocation
			 consists of federal funds, and is in addition to the county mandated share as
			 contained in rule
			 5101:9-6-31 of the
			 Administrative Code. The catalog of  assistance listing number
								(ALN)
			 number for this allocation is
			 93.558.
(C) ODJFS issues this allocation on a federal
			 fiscal year (FFY) basis. ODJFS communicates the funding period  and the liquidation periods through the county finance
			 information system (CFIS). The CDJFS can incur services through the
			 funding period  and disburse and report expenditures no later than the
			 end of the liquidation period.
(D)
			 ODJFS utilizes the following methodology to distribute available funds for this
			 allocation:
(1) ODJFS allocates thirty per
			 cent of the statewide allocation based upon each county's population of less
			 than one hundred per cent of the federal poverty level utilizing the most
			 recent calendar year (CY) data from the United States bureau of
			 census.
(2) ODJFS allocates thirty
			 per cent of the statewide allocation based on each county's population of less
			 than two hundred per cent of the federal poverty level utilizing the most
			 recently available CY data from the United States bureau of census.
(3) ODJFS allocates thirty per cent of the
			 statewide allocation based on each county's adjusted recipients. The number of
			 adjusted recipients is equal to the total of the categories of non-public
			 assistance food assistance recipients, disability assistance (DA) recipients
			 and disability medical assistance (DMA) recipients, adult medicaid recipients,
			 healthy start, children health insurance program (CHIP), TANF-related and
			 medicaid recipients, and TANF recipients.
(4) ODJFS allocates five per cent of the
			 statewide allocation based on each county's average unemployment rate as
			 compared statewide in the same category, utilizing the most recently available
			 report month.
(5) ODJFS allocates
			 five per cent of the statewide allocation based on each county's poverty rate
			 as compared statewide in the same category utilizing the most recently
			 available report month. A county's poverty rate is identified as the percentage
			 of the county's population living at or below the federal poverty
			 level.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.1 - Ohio human services training system (OHSTS) - temporary assistance for needy families (TANF) training subsidies for state fiscal year (SFY) 06/07. [Rescinded]

Current through all regulations passed and
			 filed through July 1, 2024
Rescinded eff 10-04-07
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.2 - Temporary assistance for needy families (TANF) demonstration project administrative costs reimbursement. [Rescinded]

Current through all
			 regulations passed and filed through July 1, 2024
Rescinded eff 12-31-07
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.6 - Temporary assistance to needy families (TANF) independent living (IL) allocation

Current through all regulations passed and
			 filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues the TANF IL allocation to provide funding to public
			 children services agencies (PCSAs) to support the provision of IL services and
			 assistance to the following:
(1) Youths ages
			 fourteen and older who are in the agency's custody;
(2) Youths in the agency's custody under the
			 age of fourteen who are likely to remain in agency custody until the age of
			 eighteen; and
(3) Adults age
			 eighteen to twenty-one who have emancipated from the agency's care.
These TANF IL funds are made available to enhance current
				funding. Funds available through the Chafee IL program, the education and
				training voucher program, the Workforce Innovation and Opportunity Act (WIOA)
				and other community resources must be utilized first for services allowable
				under these programs.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.7 - Temporary assistance to needy families (TANF) two-parent Ohio works first (OWF) allocation. [Rescinded]

Current through all
			 regulations passed and filed through July 1, 2024
Rescinded eff 10-04-07
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.8 - Temporary assistance for needy families (TANF) administration allocation

Current through all regulations passed and filed
			 through July 1, 2024
(A)
			 The Ohio department of job and family services (ODJFS) issues the TANF
			 administration allocation to the county department of job and family services
			 (CDJFS) for administrative costs incurred in providing program activities and
			 services for the Ohio works first (OWF) and the prevention, retention and
			 contingency (PRC) program.
(B) The
			  assistance
			 listing number
								(ALN) number
			 for this allocation is
			 93.558.
(C) ODJFS issues the TANF administration
			 allocation on a federal fiscal year (FFY) basis. ODJFS communicates the
			 funding period  and the liquidation period for this allocation through
			 the county finance information system (CFIS). The CDJFS can incur services
			 through the funding period
			  and disburse and report
			 expenditures no later than the end of the liquidation period.
(D) ODJFS will distribute available funds for
			 this allocation using the same methodology as contained in paragraph (D) of
			 rule 5101:9-6-08 of the
			 Administrative Code.
(E) In
			 accordance with 45 C.F.R.
			 263.13, as in effect
			 April 12, 1999, a state may not spend more than fifteen per cent of
			 federal TANF funds on administrative costs. The term "administrative costs'' as
			 defined in 45 C.F.R.
			 263.0
								, as in effect
			 April 12, 1999, means costs necessary for the proper administration of
			 the TANF program or separate state programs. Activities related to the general
			 administration and coordination of these programs, including contract costs and
			 costs of overhead shall be properly charged against this allocation and include
			 the following:
(1) Salaries and benefits of
			 staff performing administrative and coordination functions;
(2) Costs associated with eligibility
			 determination activities;
(3)
			 Preparation of program plans, budgets, reports and schedules, and the
			 monitoring of program and projects;
(4) Fraud and abuse units;
(5) Services related to accounting,
			 litigation, audits, management property, payroll, personnel, procurement, and
			 public relations;
(6) Costs of
			 goods and services and travel costs required for official business and the
			 administration of the program unless excluded under paragraph (A) of this rule;
			 and,
(7) Management information
			 systems not related to the tracking and monitoring of the program.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.12 - Federal fiscal year (FFY) temporary assistance for needy families (TANF) performance incentives

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								The Ohio
			 department of job and family services (ODJFS) issues a one-time TANF
			 performance bonus to the county department of job and family services
			 (CDJFS).
(B)
								ODJFS will issue an incentive to a CDJFS that has spent
			 at least ninety per cent of its combined TANF regular and TANF administration
			 allocation as described in rules
			 5101:9-6-08
			 and 5101:9-6-08.8 of the Administrative Code.
(C)
								The TANF
			 performance incentive consists of federal funds. The catalog of federal
			 domestic assistance (CFDA) number for this allocation is
			 93.558.
(D)
								ODJFS communicates the funding period and liquidation
			 period through the county finance information system (CFIS). The CDJFS can
			 provide services through the funding period and disburse and report
			 expenditures no later than the end of the liquidation period. Expenditures in
			 excess of the allocation amount are the responsibility of the county
			 agency.
(E)
								ODJFS allocates this funding as follows:
(1)
									FFY19 TANF
			 performance incentives
(a)
										For SFY21, ODJFS will issue up to five million dollars
			 in TANF performance incentives to eligible counties. The actual amount will be
			 based on the remaining unspent balance of the FFY19 TANF regular and TANF
			 administration allocations.
(b)
										ODJFS will issue
			 FFY19 performance incentives based on each county's FFY19 final TANF regular
			 and TANF administration allocations and expenditures. The final allocation is
			 the amount at the end of the FFY after any increase or decrease due to budget
			 transfers, redistributions, and inter-county transfers.
(c)
										ODJFS will
			 determine a statewide incentive amount to be allocated. Counties that have
			 spent at least ninety per cent of its combined TANF regular and TANF
			 administration allocation will be eligible. ODJFS will use the percentage of an
			 eligible county's total TANF expenditures as compared to the total statewide
			 expenditure amount of all eligible counties to determine each eligible county's
			 per cent of the statewide amount to be allocated.
(d)
										The incentive
			 will be issued July 2020. Counties will have two years to use funding. The end
			 date will be June 30, 2022 with a liquidation period ending September 30,
			 2022.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-08.13 - Temporary assistance for needy families (TANF) work expense allowance allocation (TWA)

Current through all regulations passed and filed
			 through July 1, 2024
(A)
								The Ohio department of job and family services (ODJFS)
			 issues the TWA allocation to cover TWA expenses paid to a TANF recipient
			 through the Ohio benefit (OB) system by the county department of job and family
			 services (CDJFS).
(B)
								The TWA allocation amount is a deduction from the TANF
			 regular allocation as outlined in rule
			 5101:9-6-08 of the
			 Administrative Code.
(C)
								The initial TWA allocation is based on the greater of
			 the average of the CDJFS last two years reported work allowance expenses or the
			 total of the CDJFS's last four completed quarters' reported
			 expenses.
(D)
								The TWA allocation can be adjusted as follows:
(1)
									Every quarter
			 ODJFS reduces the CDJFS's TWA allocation by the reported OB TANF work allowance
			 expenses.
(2)
									When there is not sufficient TWA allocation to cover
			 TWA expenses, ODJFS moves additional TANF regular allocation to the TWA
			 allocation.
(3)
									During a federal fiscal year, a CDJFS may move TANF
			 regular allocation to TWA.
(4)
									After the final
			 TWA expense OB report is received by ODJFS and there is more TWA allocation
			 than reported expenses, ODJFS moves the remaining TWA allocation to the TANF
			 regular allocation.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-09 - Food assistance employment and training (FAET) allocation

Current through all regulations passed and filed through July 1,
			 2024
(A) The
			 supplemental nutrition assistance program (SNAP) employment and training grant
			 reimburses the county department of job and family services (CDJFS) for costs
			 associated with ensuring compliance with federal SNAP regulations. The Ohio
			 department of job and family services (ODJFS) distributes this grant to each
			 CDJFS through a FAET allocation.
(B) ODJFS issues the
			 FAET
								allocation
			 on a federal fiscal year (FFY) basis.  The FAET allocation ends and liquidates the last quarter of the
			 federal fiscal year (FFY).
(C) The FAET
			 allocation consists of one hundred per cent federal funds. This allocation is
			 under the authority of 7 C.F.R. parts 272 and 273 promulgated by the United
			 States department of agriculture. The assistance
			 listing number (ALN), formerly known as catalog of federal domestic
			 assistance (CFDA) number for this allocation is 10.561.
(D) The following methodology is used to
			 distribute available funds for this allocation.
(1) Thirty per cent is based on county
			 population less than one hundred per cent of the federal poverty level
			 utilizing the most recent calendar year (CY) data from the United States bureau
			 of census.
(2) Thirty per cent is
			 based on county population less than two hundred per cent of the federal
			 poverty level utilizing the most recently available CY data from the United
			 States bureau of census.
(3) Thirty
			 per cent is based upon the county's adjusted recipients. The number of adjusted
			 recipients is equal to the total of the categories of non-public assistance
			 food assistance recipients, disability financial assistance (DFA) recipients
			 and disability medical assistance (DMA) recipients, adult medicaid recipients,
			 healthy start recipients, children health insurance program (CHIP) recipients,
			 temporary assistance for needy families (TANF) related medicaid recipients, and
			 TANF recipients.
(4) Five per cent
			 is based upon the county's average unemployment rate as compared statewide in
			 the same category, utilizing the most recently available report
			 month.
(5) Five per cent is based
			 upon the county's poverty rate. A county's poverty rate is identified as the
			 percentage of the county's population living at or below the federal poverty
			 level.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-09.1 - Food and nutrition services state exchange

Current through all
			 regulations passed and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues funding to select county departments of job and family
			 services (CDJFS) for reimbursement of approved costs associated with travel
			 expenses for U.S. department of agriculture
			 (USDA) food and nutrition services (FNS) meetings, insight trips and conferences.
(B) FNS state exchange funding consists of
			 one hundred per cent federal funding from the USDA FNS
			 state exchange grant.
(C) The
			 catalog of federal domestic assistance (CFDA) number is 10.561.
(D) FNS state exchange activities
The CDJFS may submit the following staff travel expenses for
				reimbursement for attending any of the following conferences and/or
				meetings:
(1) FNS regional
			 conferences;
(2) Meetings in other
			 regions to view innovative approaches to the supplemental nutrition assistance
			 program (SNAP);
(3)
			 FNS " Urban 14
			 Urban Partners" meetings,
			 insight trips and conferences;
(4) FNS "Mid West Regional
			 Office (MWRO)" steering committee and board meetings, insight trips and conferences; and
(5)
			 FNS MWRO annual conference.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-09.3 - Food assistance employment and training (FAET) operating allocation

Current through all regulations passed and filed through July 1,
			 2024
(A) The Ohio
			 department of job and family services (ODJFS) issues the FAET operating
			 allocation to reimburse the county department of job and family services
			 (CDJFS) for FAET related expenses once a county has exhausted the regular FAET
			 funding outlined in rule
			 5101:9-6-09
			 of the Administrative Code.
(B)
			 ODJFS issues the FAET operating allocation on a federal fiscal year (FFY)
			 basis.  The FAET
			 operating allocation ends and liquidates the last quarter of the federal fiscal
			 year (FFY).
(C) The FAET
			 operating allocation consists of fifty per cent federal funding and requires a
			 fifty per cent state/ local match. The assistance
			 listing number (ALN), formerly known as catalogue of federal domestic
			 assistance (CFDA) number for the federal portion of this allocation is
			 10.561.
(D) ODJFS distributes the
			 FAET operating allocation utilizing the same methodology utilized for the
			 regular FAET allocation as outlined in rule
			 5101:9-6-09
			 of the Administrative Code.
(E) The
			 CDJFS may move excess expenditures from the FAET allocation
			 as outlined in paragraph (I) of rule
			 5101:9-6-09
			 of the Administrative Code to the FAET operating allocation by
			 :
(1)
									
									A financial coding adjustment which
			 allocates fifty per cent to the FAET operating allocation
			 and fifty per cent to the income maintenance (IM)
			 allocation as outlined in rule
			 5101:9-6-05
			 of the Administrative Code.
(2)
									A post allocated adjustment to the child, family and
			 community protective services allocation as outlined in rule
			 5101:9-6- 12.4 of the Administrative Code.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-09.4 - Food assistance employment and training (FAET) participant allowance allocation

Current through all regulations passed and
			 filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues the FAET participant allowance allocation to reimburse
			 the county job and family services (CDJFS) for eligible expenditures incurred
			 by recipients participating in the FAET program as outlined in rule
			 5101:4-3-32 of the
			 Administrative Code.
(B) ODJFS
			 issues the FAET participant allowance allocation on a federal fiscal year (FFY)
			 basis. ODJFS will communicate the funding and liquidation periods for this
			 allocation through the county finance information system (CFIS). The CDJFS must
			 expend funds by the end of the funding period and disburse and report
			 expenditures no later than the end of the liquidation period.
(C) The FAET participant allowance allocation
			 consists of fifty per cent state and fifty per cent federal funds. The
			  assistance
			 listing number
								(ALN)
								 for the federal portion of this
			 allocation is 10.561.
(D) ODJFS distributes the FAET participant
			 allowance allocation utilizing the same methodology utilized for the regular
			 FAET allocation outlined in rule
			 5101:9-6-09 of the
			 Administrative Code.
(E) The total
			 FAET participant allowance allocation covers expenditures reported in:
(1) CFIS and;
(2)
									 Ohio benefits
			 (OB).
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-10 - State social services operating (SSO) allocation

Current through
			 all regulations passed and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) issues the state SSO allocation to the county
			 department of job and family services (CDJFS) for expenditures incurred in the
			 operation of social services programs.
(B) This allocation consists of one hundred
			 per cent state funds.
(C) ODJFS
			 issues this allocation on a state fiscal year (SFY) basis. ODJFS will
			 communicate the period of performance and liquidation period for this
			 allocation through the county finance information system (CFIS). The CDJFS must
			 expend funds by the end of the funding period
			  and disburse and report
			 expenditures no later than the end of the liquidation period.
(D) ODJFS utilizes the following methodology
			 to distribute available funds for this allocation.
(1) When the statewide allocation is within
			 four per cent of the final amount distributed in the preceding year, ODJFS uses
			 the formula in this paragraph to determine each county department of job and
			 family services (CDJFS) share. ODJFS caps increases and decreases in each
			 county's allocation amount at four per cent of the county's preceding year's
			 allocation. ODJFS proportionately distributes county increases of more than
			 four per cent to counties experiencing more than a four per cent decrease. The
			 formula for determining how to allocate the statewide allocation is as follows:
(a) Fifty per cent is based on the county's
			 population at or below one hundred fifty per cent of the federal poverty level
			 as compared statewide in the same category.
(b) Twenty per cent is based on the county's
			 population at or below eighteen years of age and at or below two hundred per
			 cent of the federal poverty level as compared statewide in the corresponding
			 categories.
(c) Twenty per cent is
			 based on the county's population at or over fifty-five years of age and at or
			 below two hundred per cent of the federal poverty level as compared statewide
			 in the corresponding categories.
(d) Ten per cent is based on the county's
			 average unemployment rate as compared to the average unemployment rate for all
			 eligible counties, utilizing figures from ODJFS for the most recently available
			 federal fiscal year (FFY).
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-11 - Child care non-administration funding allocation

Current through
			 all regulations passed and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) allocates funding to the county department of job and family
			 services (CDJFS) for the 
								non-administration operating costs of providing
			 publicly funded child care.
(B)
			 This allocation consists of federal funds. The 
								assistance listing number (ALN) for this allocation is 93.575.
(C) ODJFS issues this allocation on a federal
			 fiscal year (FFY) basis. ODJFS will communicate the funding and liquidation
			 periods through the county finance information system (CFIS). The CDJFS shall
			 expend funds by the end of the funding period and disburse and report
			 expenditures no later than the end of the liquidation period.
(D) ODJFS utilizes the following methodology
			 to distribute available funds for this allocation:
(1) ODJFS allocates thirty per cent of the
			 statewide allocation based on each county's population of children from birth
			 to fourteen years of age that are at or below one hundred per cent of the
			 federal poverty level as compared to the statewide total population of children
			 in the same category, utilizing the most recent available U.S. bureau of census
			 figures.
(2) ODJFS allocates thirty
			 per cent of the statewide allocation based on each county's number of temporary
			 assistance for needy families (TANF) children from birth to fourteen years of
			 age as compared to the statewide total number of children in the same category,
			 utilizing the most recent available state fiscal year (SFY) data from
			  Ohio benefits (OB).
(3) ODJFS allocates thirty per cent of the
			 statewide allocation based on each county's number of children determined
			 eligible for publicly funded child care as compared to the statewide total
			 number of children in the same category, utilizing the most recent available
			 SFY data from the 
									OB system.
(4) ODJFS allocates ten per cent of the
			 statewide allocation based on each county's number of licensed type B homes as
			 compared to the statewide total in the same category, utilizing the most recent
			 available SFY data from the 
									OB
			 system.
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-11.2 - Child care administration allocation

Current through all
			 regulations passed and filed through July 1, 2024
(A) The Ohio department of job and family
			 services (ODJFS) allocates funding to the county department of job and services
			 (CDJFS) for the administrative costs of providing publicly funded child
			 care.
(B) The
			 
								assistance listing number
			 (ALN) for this allocation is 93.575.
(C) ODJFS issues this allocation on a federal
			 fiscal year (FFY) basis. ODJFS communicates the funding and liquidation periods
			 through the county finance information system (CFIS). The CDJFS must expend
			 funds by the end of the funding period and disburse and report expenditures no
			 later than the end of the liquidation period.
(D) ODJFS issues available funds for this
			 allocation using the same methodology as contained in paragraph (D) of rule
			 5101:9-6-11
			 of the Administrative Code.
(E) The
			 term "administrative costs'' means costs necessary for the proper
			 administration of the child care program in accordance with
			 45 C.F.R.
			 98.54 (September 30, 2016). These activities
			 may include:
(1) Salaries and related costs of
			 staff engaged in administration and implementation of the program;
(2) Travel costs incurred for official
			 business in carrying out the program;
(3) Administrative services, including
			 accounting services performed by grantees or subgrantees or under agreements
			 with third parties and;
(4)
			 Indirect administrative costs associated with providing program services, such
			 as costs for supplies, equipment, travel, postage, utilities, rental and
			 maintenance of office space associated with child care administration and child
			 care nonadministration, in accordance with the ODJFS cost allocation
			 plan;
Ohio Administrative Code › Title 5101:9 - ODJFS Practices › Chapter 5101:9-6 - Allocations › Section 5101:9-6-12.4 - Child, family, and community protective services allocation

Current through all regulations passed and filed through July 1,
			 2024
(A) The Ohio
			 department of job and family services (ODJFS) issues the child, family, and
			 community protective services allocation to provide funding to the county
			 department of job and family services agencies (CDJFS) to enhance the
			 administration of family and social services duties. Each CDJFS shall use the
			 funds in accordance with the written plan of cooperation between the board of
			 county commissioners (BOCC), the CDJFS and the workforce development (WFD)
			 agency as required in section
			 307.983 of the Revised
			 Code.
(B) The child, family, and
			 community protective services allocation consists of one hundred per cent state
			 funds issued for the state fiscal year (SFY), July first through June
			 thirtieth. All expenditures incurred during the SFY must be liquidated no later
			 than the end of the three-month liquidation period of July first to September
			 thirtieth.
(C) Methodology.
ODJFS distributes five per cent of the child, family, and
				community protective services allocation to each CDJFS based on county
				population. ODJFS also distributes five per cent of the allocation to each
				CDJFS based on each county's property tax wealth factors, as measured by the
				total of the most recent real estate, public utility, and tangible personal
				property tax values reported by the Ohio department of taxation and as
				inversely compared statewide.
(1) The
			 remaining ninety per cent of the allocated amount will be distributed as
			 follows:
(a) Fifty per cent is based on the
			 county's population at or below one hundred fifty per cent of the federal
			 poverty level as compared statewide in the same category;
(b) Twenty per cent is based on the county's
			 population at or below eighteen years of age and at or below two hundred per
			 cent of the federal poverty level as compared statewide in the corresponding
			 categories;
(c) Twenty per cent is
			 based on the county's population at or over fifty-five years of age and at or
			 below two hundred per cent of the federal poverty level as compared statewide
			 in the corresponding categories; and,
(d) Ten per cent is based on the county's
			 average unemployment rate as compared to the average unemployment rate for all
			 eligible counties, utilizing figures from ODJFS for the most recently available
			 federal fiscal year (FFY).
Population figures are based upon the most recently available
				United States bureau of census data.