reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 1 - RESPONSIBILITIES OF THE STATE ELECTION BOARD FOR VOTER REGISTRATION › Section 230:15-9-2 - Voter registration applications transmitted to the State Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) All paper
				  voter registration applications received by driver license examiners at
				  Department of Public Safety, at motor license agencies that provide driver
				  license services, and at voter registration agencies as a result of voter
				  registration services shall be transmitted by agency personnel to the State
				  Election Board. The State Election Board shall provide pre-ad-dressed,
				  postage-paid business reply envelopes to Department of Public Safety driver
				  license examiner facilities, to all motor license agencies that provide driver
				  license services, and to voter registration agencies identified in 230:
				  15-5-122 and
				  230:15-5-123
				  to use to transmit completed paper voter registration application forms to the
				  State Election Board.
(b) All paper
				  voter registration application forms submitted by mail shall be received at the
				  State Election Board.
(c)
				  Instructions that accompany the national voter registration application form
				  direct applicants using that form to mail the form to the State Election
				  Board.
(d) Paper voter registration
				  application forms may be submitted in person at the State Election Board by
				  applicants and by third parties on behalf of applicants. Applications submitted
				  in person at the State Election Board shall be processed in the same manner
				  described in
				  230:15-9-3.
Added at 12 Ok Reg
					 2225, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 1 - RESPONSIBILITIES OF THE STATE ELECTION BOARD FOR VOTER REGISTRATION › Section 230:15-9-3 - Processing paper voter registration applications received at the State Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) State
				  Election Board personnel shall apply a date stamp to each paper voter
				  registration application form received at the State Election Board. The date
				  stamp shall be applied on the side of the form bearing postage, the State
				  Election Board's mailing address and the applicant's return address.
(b) When several paper voter registration
				  application forms are received by mail at the State Election Board in a single
				  envelope and the applications did not originate with a driver license examiner,
				  in a motor license agency that provides driver license services, or in a voter
				  registration agency identified in
				  230:15-5-122
				  and
				  230:15-5-123,
				  State Election Board personnel shall indicate the postmark date from the
				  envelope on each form. If the postmark on such an envelope is illegible, State
				  Election Board personnel shall so indicate on each form received in that
				  envelope.
(c) State Election Board
				  personnel shall sort received paper voter registration applications by county
				  and then shall transmit the voter registration applications to the appropriate
				  County Election Board. Accumulated voter registration applications shall be
				  transmitted to the appropriate County Election Boards on a regular basis and
				  not less than once each week.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 14 Ok Reg 2624, eff
					 7-1-97
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 1 - RESPONSIBILITIES OF THE STATE ELECTION BOARD FOR VOTER REGISTRATION › Section 230:15-9-3.1 - Processing voter registration and absentee ballot requests from Address Confidentiality Program participants at the State Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) Persons who are
				  certified participants in the Address Confidentiality Program administered by
				  the office of the Oklahoma Attorney General and who are registered voters must
				  cancel their existing voter registrations and apply to the State Election Board
				  for new registration as ACP voters. The voter registration information of ACP
				  voters shall be maintained in the office of the State Election Board by a
				  designated employee of the State Election Board and shall not be released to
				  any person for any purpose except by court order. The name, address, and
				  precinct number of an ACP voter shall not be entered in MESA and shall not
				  appear on any report or list produced by the State or the County Election
				  Board.
(b) ACP participants who
				  become registered as ACP voters may vote only by mail absentee ballot. The
				  absentee ballots shall be mailed by the appropriate County Election Board
				  Secretary to the ACP address. An ACP participant's voter registration
				  application shall be considered to be an application for mail absentee ballots
				  for all elections in which the voter is eligible to vote and shall be valid for
				  up to four years from the date it is received by the State Election
				  Board.
(c) The Secretary of the
				  State Election Board shall provide a form to be used by ACP participants to
				  request an ACP Voter Registration Packet. The ACP Voter Registration Packet
				  shall include the following items.
(1) ACP
				  Voter Registration Instructions
(2)
				  Request to Cancel Voter Registration form
(3) ACP Oklahoma Voter Registration
				  Application form
(4) ACP Voter
				  Registration Statement of Understanding form
(5) Self-addressed return envelope stamped
				  "ACP"
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 1 - RESPONSIBILITIES OF THE STATE ELECTION BOARD FOR VOTER REGISTRATION › Section 230:15-9-4 - Evidence of voter registration crimes obtained by State Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) In the event
				  that the Secretary of the State Election Board obtains any evidence of voter
				  registration crimes, the Secretary shall notify the District Attorney for the
				  county or counties involved. [26:16-123] The Secretary shall forward the
				  evidence to the District Attorney.
(b) The District Attorney shall investigate
				  the allegations of voter registration crimes. [26:16-123(B)] Within 30 days
				  following receipt of the documentation or other evidence of voter registration
				  crimes and every 30 days thereafter, the District Attorney shall be required to
				  report in writing to the Secretary on the status of the investigation.
				  [26:16-123(B)] At the conclusion of the investigation, the District Attorney
				  shall notify the Secretary that charges are filed or that charges are not to be
				  filed. [26:16-123(B)]
(c) The
				  Secretary of the State Election Board also shall provide copies of evidence of
				  voter registration crimes submitted to a District Attorney to the Assistant
				  Attorney General assigned to the State Election Board.
Added at 15 Ok Reg
					 2547, eff 7-1-98
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 1 - RESPONSIBILITIES OF THE STATE ELECTION BOARD FOR VOTER REGISTRATION › Section 230:15-9-5 - Processing voter registration cancellation information at the State Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) Upon receipt
				  from another state of information that a person registered to vote in Oklahoma
				  has moved to another state and registered there, the State Election Board shall
				  enter the information into MESA if the information received includes enough
				  information to identify the correct registered voter. The information then
				  shall appear on the Potential Deletion Report as outlined in
				  230:15-11-5
				  for the appropriate County Election Board. The State Election Board shall
				  retain a notice received from another state for 24 months.
(b) If information received from another
				  state includes sufficient data to identify a voter's record in MESA, State
				  Election Board personnel shall enter a state transfer in the voter's record.
				  "Sufficient data" shall include at least three of the following items of
				  information:
(1) Both first and last
				  name.
(2) Date of birth.
(3) Oklahoma driver license number.
(4) Last four digits of the voter's Social
				  Security Number.
(5) County of
				  former residence in Oklahoma.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 3 - COUNTY ELECTION BOARD RESPONSIBILITY FOR PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-10 - Responsibilities of the Secretary of the County Election Board

Current through Vol. 41, No. 20, July 1, 2024
The Secretary of the County Election Board shall be
					 responsible for ensuring that all applications for voter registration received
					 in the county are processed in a timely manner and also for providing timely
					 notice to applicants of the disposition of all such applications for voter
					 registration. The Secretary of the County Election Board shall be responsible
					 for the dissemination of information about voter registration. The Secretary of
					 the County Election Board may designate locations where voter registration
					 application forms may be made available for distribution. Such locations shall
					 be in addition to the locations designated by the Secretary of the State
					 Election Board. The Secretary of the County Election Board shall obtain the
					 approval of the Secretary of the State Election Board for all such additional
					 locations for distribution of voter registration application
					 forms.
Added at 12 Ok Reg
					 2225, eff 7-1-95
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 3 - COUNTY ELECTION BOARD RESPONSIBILITY FOR PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-11 - Receiving voter registration applications at the County Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) The County
				  Election Board shall receive from the State Election Board on a regular basis a
				  package containing paper voter registration applications that have been
				  received previously by driver license examiners, motor license agency
				  personnel, and voter registration agency personnel as a result of voter
				  registration services, voter registration applications received by mail, and
				  voter registration applications received in person at the State Election
				  Board.
(b) The County Election
				  Board shall receive paper voter registration applications in person from
				  applicants and in person from third parties on behalf of applicants. The
				  Secretary of the County Election Board shall cause the date that such
				  registration applications are received to be stamped on the application form
				  immediately upon receipt. If a voter registration application received in
				  person from either an applicant or a third party is for another county, the
				  Secretary of the County Election Board that received the application shall
				  indicate the date it was received and immediately shall transmit it either to
				  the State Election Board or, if it can be determined, to the correct County
				  Election Board. See
				  230:15-5-131(d).
(c) Applications shall be placed in the
				  Applications Received file until they are processed by County Election Board
				  personnel as outlined in
				  230:15-9-12
				  and
				  230:15-9-18
				  through
				  230:15-9-23.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 28 Ok Reg 1132, eff
					 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 3 - COUNTY ELECTION BOARD RESPONSIBILITY FOR PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-12 - Processing paper voter registration applications at the County Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				  Secretary of the County Election Board shall cause all paper voter registration
				  applications to be processed as soon as possible after they are received from
				  the State Election Board or received in person from an applicant or from a
				  third party on behalf of an applicant. Voter registration application
				  processing shall include entering the information from the paper application
				  form into MESA as required by (b) of this Section and in
				  230:15-9-18
				  and subsequently placing the voter registration application form in the
				  appropriate file.
(b) All paper
				  voter registration applications shall be entered into MESA, including all those
				  applications that are not signed or appear to omit one or more of the items of
				  required information listed in
				  230:15-5-84
				  and that must therefore be rejected. All information provided by the applicant
				  on the voter registration application form shall be entered into
				  MESA.
(c) The Secretary of the
				  County Election Board shall ensure that the person processing voter
				  registration applications and entering the information in MESA is familiar with
				  all voter registration rules and procedures and with the appropriate functions
				  of the MESA voter registration software and also that the person is able to
				  make appropriate decisions concerning incomplete or duplicate applications. In
				  the event that temporary employees are used to enter applications into MESA
				  during peak periods of registration activity, the Secretary shall establish a
				  system to ensure that fully trained and qualified County Election Board
				  employees are available to make decisions concerning processing of incomplete
				  or duplicate applications.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 18 Ok Reg 1862, eff 7-1-01; Amended at 27 Ok Reg
					 1124, eff 6-1-10; Amended at 28 Ok Reg 1132, eff
					 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 3 - COUNTY ELECTION BOARD RESPONSIBILITY FOR PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-13 - Evidence of voter registration crimes obtained by County Election Board

Current through Vol. 41, No. 20, July 1, 2024
(a) In the event
				  that the Secretary of the County Election Board obtains any evidence of voter
				  registration crimes, the Secretary shall notify the District Attorney for the
				  county. [26:16-123] The Secretary shall forward the evidence to the District
				  Attorney.
(b) The Secretary of the
				  County Election Board also shall provide copies of evidence of voter
				  registration crimes to the State Election Board office at the same time it is
				  submitted to the District Attorney.
(c) The District Attorney is required by
				  state law to investigate the allegations of voter registration crimes.
				  [26:16-123(B)] Within 30 days following receipt of the documentation or other
				  evidence of voter registration crimes and every 30 days thereafter, the
				  District Attorney is required by state law to report in writing to the
				  Secretary on the status of the investigation. [26:16-123(B)] At the conclusion
				  of the investigation, the District Attorney is required to notify the Secretary
				  that charges are filed or that charges are not to be filed.
				  [26:16-123(B)]
Added at 15 Ok Reg
					 2547, eff 7-1-98
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-18 - Entering paper applications for voter registration in MESA

Current through Vol. 41, No. 20, July 1, 2024
(a)
Entering
				  voter registration application information in MESA.
All information
				  provided by the applicant on a paper voter registration application form shall
				  be entered into MESA. Follow the appropriate software instructions to enter the
				  voter registration data. Refer to the following rules to resolve questions
				  about individual applications.
(1)
Received date.
The received date is the date stamped or written on
				  a voter registration application form by the agency that first receives it from
				  the applicant.
(A) The received date for an
				  application submitted by mail is the date the State Election Board received and
				  stamped it. The State Election Board's blue received date stamp is applied to
				  the back of the form.
(B) The
				  received date for an application submitted at a motor license agency or at any
				  voter registration agency identified in
				  230:15-5-122 and
				  230:15-5-123 is the date stamped
				  or written by agency personnel in the space provided for this purpose on the
				  face of the form.
(C) The received
				  date for a paper voter registration application submitted at the County
				  Election Board in person by an applicant or by a third party on the behalf of
				  an applicant shall be the date stamped on the back of the form by the County
				  Election Board.
(D) The received
				  date for a voter registration application bearing no date stamped or written by
				  a receiving agency is the date by the applicant beside his or her signature on
				  the form.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-18.1 - Assigning voter registration addresses in the Street Guide

Current through Vol. 41, No. 20, July 1, 2024
(a) An applicant
				  for voter registration is required to provide election officials with a
				  residence address for voting purposes. In situations where there is no street
				  address consisting of a street name and house number for the residence, the
				  applicant is required to provide a physical description of the residence
				  address that is sufficient to locate said residence on a map for the purpose of
				  determining the applicant's correct precinct, correct school district, and,
				  where necessary, correct municipality. Applications for voter registration
				  shall not be approved and activated unless the residence address can be
				  assigned to a record in the Street Guide. This shall apply to applications for
				  new registration and to applications for change of registration. For more
				  information about residence addresses, see
				  230:15-5-84.
(b) When an applicant's residence address
				  cannot be assigned to a record in the Street Guide, County Election Board
				  personnel shall take the following actions before rejecting the voter
				  registration application for insufficient residence address.
(1) If the street address provided by the
				  applicant does not match a Street Guide record, County Election Board personnel
				  shall take the following actions before rejecting the application.
(A) Determine whether the given street
				  address may represent a new street or a new extension of an existing street.
				  Create a new Street Guide entry if necessary.
(B) Determine whether the voter has used a
				  variation of the correct street name. For example, if the voter has given the
				  street name "Elm Street" but the correct name of the street is "Elm Tree
				  Street," enter the applicant's residence address using the correct street name.
				  Do not create a new Street Guide entry for the incorrect variation of the
				  street name.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-20 - Processing applications for name change

Current through Vol. 41, No. 20, July 1, 2024
(a) A registered voter may apply to change
				  his or her name by completing and submitting a paper voter registration
				  application form. An applicant for name change is instructed to provide his or
				  her former name in the appropriate space in Section 9 of the Oklahoma Voter
				  Registration Application form or in Box A of the federal voter registration
				  application. Process applications for name change according to the following
				  procedure.
(1) Enter the applicant's former
				  last name, date of birth, and either the Oklahoma driver license number or the
				  last four digits of the Social Security number to locate the current voter
				  registration information.
(2)
				  Change the applicant's name on the screen. Carefully compare the information
				  displayed on screen with the information provided on the application for any
				  other information that may need to be changed. Enter all other changes
				  indicated on the application form.
(3) Follow the appropriate software
				  instructions to complete the application.
(4) After the voter identification card has
				  been printed, remove the voter's old registration form from the Central File
				  and retain as outlined in
				  230:10-7-43.
(5) File the voter's new voter registration
				  application form in alphabetical order in the Central File.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-21 - Processing applications for change of residence address or mailing address

Current through Vol. 41, No. 20, July 1, 2024
(a) A registered
				  voter in the county may apply to change his or her residence address within the
				  county by completing and submitting a paper voter registration application
				  form. An applicant for change of residence address is instructed to provide his
				  or her former residence address in the appropriate space in Section 9 of the
				  Oklahoma Voter Registration Application form or in Box B of the federal voter
				  registration application form. Applications for change of residence address
				  shall be processed according to the following procedure.
(1) Enter the applicant's name, date of
				  birth, and driver license number or the last four digits of the Social Security
				  number to locate the current voter registration information.
(2) Change the applicant's residence address
				  as indicated on the application form. Carefully compare the information
				  displayed on screen with the information provided on the application form for
				  any other information that may have changed. Enter all other changes indicated
				  on the application form.
(3) Follow
				  the appropriate software instructions to complete the application.
(4) After the voter identification card has
				  been printed, remove the voter's old registration form from the Central File
				  and retain as outlined in
				  230:10-7-43.
(5) File the voter's new voter registration
				  application form in alphabetical order in the Central File.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-22 - Processing applications for change of political affiliation

Current through Vol. 41, No. 20, July 1, 2024
(a) A registered
				  voter in the county may apply to change his or her political affiliation by
				  completing and submitting a paper voter registration application form. An
				  applicant for change of political affiliation is instructed to indicate his or
				  her former political affiliation in the appropriate space in Section 9 of the
				  Oklahoma Voter Registration Application form. Applications for change of
				  political affiliation shall be processed according to the following procedure.
(1) Enter the applicant's name, date of
				  birth, Oklahoma driver license number or the last four digits of the Social
				  Security number to locate the applicant's current voter registration
				  information.
(2) Change the
				  applicant's political affiliation as indicated on the application form.
				  Carefully examine the information displayed on screen with the information
				  provided on the application form for any other information that may be changed.
				  Enter all other changes indicated on the application form.
(3) Follow the appropriate software
				  instructions to complete the application information in MESA.
(4) After the voter identification card has
				  been printed, remove the voter's old registration form from the Central File
				  and retain as outlined in
				  230:10-7-43.
(5) File the voter's new voter registration
				  application form in alphabetical order in the Central File.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-22.1 - Processing application for change of political affiliation during prohibited period

Current through Vol. 41, No. 20, July 1, 2024
(a)
				  Registered voters are prohibited by law from changing political affiliations
				  from April 1 through August 31, inclusive, in even-numbered years. The County
				  Election Board Secretary is required by law to hold applications for change of
				  political affiliation that are received during this period and to activate the
				  changes on September 1.
(b) Voter
				  registration applications for change of political affiliation received during
				  the prohibited period that include no other voter registration changes shall be
				  processed as follows.
(1) Follow steps 1
				  through 3 in
				  230:15-9-22(a).
				  Enter in MESA all the information the voter provided on the application when
				  the application is received. When the new political affiliation is entered, the
				  voter registration software warns that the political affiliation change is
				  invalid and flags the application to hold for activation on September
				  1.
(2) From April 1 through August
				  31, request and print Held Change of Affiliation Notices each time voter
				  identification cards and rejection notices are requested and printed. Held
				  Change of Affiliation Notices are letters to voters explaining that their
				  change of political affiliation will be held and activated on September
				  1.
(3) From April 1 through August
				  31, request and print the Held Change of Affiliation List each time voter
				  identification cards are requested. The Held Change of Affiliation List
				  contains the names of all voters whose political affiliation changes have been
				  held since the last time this report was requested. Retain the Pending
				  Political Affiliation Change Lists in chronological order by print date for 24
				  months.
(4) Mail the Held Change of
				  Affiliation Notice to the applicant.
(5) File the voter registration application
				  in a special file for Pending Affiliation Changes.
(6) On September 1, follow these steps.
(A) Request and print voter identification
				  cards.
(B) When voter
				  identification cards are requested, an Affiliation Change Notice letter also is
				  generated to each voter whose political affiliation change has been held. Use
				  of these letters is optional.
(C)
				  Mail voter identification cards and Affiliation Change Notice letter, if used,
				  to voter.
(D) Request and print the
				  Affiliation Change List and retain it for 24 months.
(E) Move the voter registration application
				  form from the Pending Affiliation Change Applications file to the Central
				  File.
(F) Remove the voter's old
				  voter registration form from the Central File and retain it in the Cancellation
				  File as outlined in
				  230:10-7-43.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-23 - Processing duplicate application for voter registration

Current through Vol. 41, No. 20, July 1, 2024
(a) When a voter registration application is
				  entered into MESA, the system will search all existing voter registrations in
				  the state for potentialmatches. The voter registration software will display on
				  screen a list of all such potential matches. In the event that potential
				  matches are detected, County Election Board personnel shall examine the
				  information for each match and shall compare the existing information in the
				  voter registration database with the information on the voter registration
				  application form that is being processed. A registered voter's registration
				  form from the Central File may be examined, if necessary, to determine whether
				  the application is a duplicate in the county. If a positive identification of
				  the voter or applicant can be made, the following procedure shall be observed:
(1) Examine the information provided on the
				  voter registration application form and carefully compare it to the information
				  on screen and in the Central File, if necessary. If the application being
				  processed appears to be an exact duplicate of an existing registration in your
				  county, the Secretary may choose one of the following actions.
(A) The application shall be rejected. See
				  230:15-9-31.
				  The system automatically applies a rejection code for duplicate
				  applications.
(B) The duplicate
				  rejection code may be overridden and the application processed to replace the
				  existing voter registration record. See
				  230:15-9-31.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-24 - Processing changes of address received on election day or during in-person absentee voting

Current through Vol. 41, No. 20, July 1, 2024
A registered voter who has changed residence within the
					 county but who has not yet changed his or her address of residence for voter
					 registration purposes is entitled to vote at the next ensuing election at the
					 polling place serving the voter's former address and to execute a change of
					 address. A registered voter also is entitled to execute a change of address
					 during in-person absentee voting in the same manner as a voter at the polling
					 place on election day. Voters shall use the Oklahoma Voter Registration
					 Application form to execute a change of address. The received date for such
					 applications for change of address shall be the date the applicant voted. Voter
					 registration applications for change of address shall be processed by the
					 procedure described in
					 230:15-9-18.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 13 Ok Reg 559, eff 11-22-95 (emergency); Amended
					 at 13 Ok Reg 2475, eff 7-1-96; Amended at 15 Ok Reg 2547, eff 7-1-98; Amended
					 at 17 Ok Reg 2340, eff 7-1-00; Amended at 23 Ok Reg 1279, eff 7-1-06; Amended
					 at 26 Ok Reg 2525, eff 7-15-09; Amended at 28 Ok Reg 1132, eff
					 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-25 - Processing applications for restricted records status

Current through Vol. 41, No. 20, July 1, 2024
(a) Members of the judiciary, district
				  attorneys, assistant district attorneys, law enforcement personnel, the
				  immediate family members of law enforcement personnel, corrections officers,
				  and persons covered by victim's protection orders are entitled by law to apply
				  to the Secretary of the County Election Board for restricted records status.
				  [26:4-115.2] The law defines "immediate family of law enforcement personnel" as
				  a spouse, child by birth or adoption, stepchild or parent living in the same
				  residence as the law enforcement personnel. [26:4-115.2] The spouse and/or
				  dependent of a voter entitled to apply for restricted records status also may
				  apply for restricted records status. Restricted records status shall apply to
				  the voter registration form in the Central File, to registration information in
				  the voter registration database, to materials used to request and cast absentee
				  ballots, and if specifically requested by the voter, any Declaration of
				  Candidacy filed by the voter. Voter registration information for a restricted
				  records voter shall be available only to authorized County Election Board
				  personnel for administrative purposes, with the exception that it may be
				  provided to a candidate or a candidate's representative or other lawful
				  authority in connection with a contest of candidacy, contest of election, or a
				  petition challenge as provided by law. [26:4-115.2]
(b) A voter who is eligible for restricted
				  records status may apply for such status by writing a letter to the Secretary
				  of the County Election Board setting forth the following information.
(1) Voter's name as it appears on the voter
				  registration form.
(2) Voter's date
				  of birth.
(3) Last four digits of
				  the voter's Social Security number.
(4) Reason for application for restricted
				  records status. (If voter is covered by victim's protection order, include case
				  number, date of issue and the expiration date of the order.)
(5) A request also to keep a Declaration of
				  Candidacy confidential, if applicable.
(6) Voter's signature.
(7) Date.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 5 - PROCESSING VOTER REGISTRATION APPLICATIONS › Section 230:15-9-26 - Receiving, processing, and acknowledging electronic address changes from DPS

Current through Vol. 41, No. 20, July 1, 2024
(a) Following
				  close of business each Friday, the Oklahoma Department of Public Safety (DPS)
				  transmits a data file to the State Election Board containing information on all
				  driver license address changes submitted in person at motor license agencies
				  and online through the DPS website. The data file contains information only for
				  those persons who did not opt out of simultaneously updating their addresses
				  for voter registration purposes. Upon receipt, the data file shall be processed
				  and, if the file contains matches to currently registered voters, the data
				  shall be imported into MESA.
(b)
				  County Election Board personnel shall process DPS address changes received
				  electronically in MESA each week by following the appropriate MESA instructions
				  to access the data, examine the potential matches with registered voters in the
				  county, and to accept those that are valid matches.
(1) Changes that may be accepted include
				  changes of a voter's residence address and mailing address in the
				  county.
(2) Changes to a voter's
				  name shall be flagged, but shall not be accepted in MESA based only on an
				  electronic submission from DPS.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-29 - Preparation of voter identification cards

Current through Vol. 41, No. 20, July 1, 2024
(a)
Procedure for preparing voter
				  identification cards.
The Secretary of the County Election Board shall
				  cause voter identification cards to be prepared according to the following
				  procedure.
(1) Request the MESA process that
				  both activates the voter registration and formats voter identification
				  cards.
(2) Print the voter
				  identification cards and save the Voter ID Card Registry PDF in the MESA
				  Reports Folder. Print the Voter ID Card Registry only as needed.
(3) Separate the voter identification cards
				  one from another at the perforations, apply postage to each card and
				  mail.
(4) Compare the names
				  appearing on the Voter ID Card Registry with the approved voter registration
				  application forms to be certain that a card has been created for each approved
				  and activated application.
(5)
				  Write the voter identification number, precinct number and activation date on
				  the application form in the shaded areas on the upper right corner.
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-30 - Processing voter identification cards returned undelivered by post office

Current through Vol. 41, No. 20, July 1, 2024
In the event that a voter identification card mailed to a
					 voter is returned undelivered by the post office, the Secretary of the County
					 Election Board shall cause the following procedure to be observed.
(1) The date the voter identification card
				  was returned to the County Election Board shall be indicated on the voter
				  identification card and also shall be entered into MESA.
(2) The returned voter identification card
				  shall be filed in alphabetical order in the Returned Voter ID File. Such
				  returned voter identification cards shall be retained for 24 months.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 28 Ok Reg 1132, eff
					 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-32 - Types of rejection notices

Current through Vol. 41, No. 20, July 1, 2024
Three types of rejection notices are created by MESA. When
					 rejection notices are requested, MESA assigns the appropriate type of rejection
					 notice to each rejected application based upon the reason for the rejection.
					 The types of rejections and reasons for which they are used are described as
					 follows.
(1)
Insufficient
				  Information Rejection Notice.
If a voter registration application is
				  rejected because the applicant failed to provide sufficient information about
				  his or her name, address, or date of birth, MESA will generate a rejection
				  notice that includes spaces for the applicant to provide additional
				  information. The applicant may complete the requested information on this
				  rejection notice, sign and date it and return it to the County Election Board.
				  Rejection notices of this type that are returned to the County Election Board
				  by the applicant with the requested information shall be used by County
				  Election Board personnel to change the application information previously
				  entered into MESA. See
				  230:15-9-35.
(2)
Rejection Notice.
If an
				  applicant fails to sign his or her application, if an applicant is under 18
				  (except as provided in
				  230:15-5-2
				  ), if the applicant has failed to provide an identification number as outlined
				  in
				  230:15-9-18(a)(6),
				  or if the applicant is already registered to vote in the county or has another,
				  identical application pending, MESA will generate a rejection notice that
				  explains the reason that the application was rejected. This rejection notice is
				  used when the existing application cannot be corrected by additional
				  information. When this rejection notice is mailed to the applicant, a new
				  Oklahoma Voter Registration Application form shall be included.
(3)
Blank Rejection Notice.
If
				  an application is rejected for any other reason, MESA generates a rejection
				  notice that contains a statement to the applicant that his or her application
				  has been rejected and that also contains space in which County Election Board
				  personnel may write the specific reason for the rejection. Some other reasons
				  for rejecting a voter registration application are described in
				  230:15-9-31(b)(7).
				  When this rejection notice is mailed to the applicant, a new Oklahoma Voter
				  Registration Application form shall be included.
Added at 12 Ok Reg 2225, eff 7-1-95 ; Amended at 16 Ok
						Reg 522, eff 1-1-99 (emergency) ; Amended at 16 Ok Reg 2404, eff 7-1-99 ;
						Amended at 18 Ok Reg 1862, eff 7-1-01 ; Amended at 25 Ok Reg 1913, eff 7-1-08 ;
						Amended at 28 Ok Reg 1132, eff 7-1-11 ; Amended at 30 Ok Reg 1631, eff
						7-15-13
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-33 - Preparation of rejection notices

Current through Vol. 41, No. 20, July 1, 2024
Rejection notices shall be prepared to acknowledge the
					 disposition of all voter registration applications that are rejected. The type
					 of rejection notice prepared for each applicant is determined by the rejection
					 code entered in MESA with the application information. (The reasons that a
					 voter registration application may be rejected are listed in
					 230:15-9-31.
					 Types of rejection notices generated by MESA are described in
					 230:15-9-32.)
					 The Secretary of the County Election Board shall cause rejection notices to be
					 prepared according to the following procedure.
(1) Request the process in MESA that formats
				  rejection notices.
(2) Print the
				  rejection notices, labels, and the Rejection Notice Registry, which are
				  formatted along with the rejection notices.
(3) Compare the rejected voter registration
				  application forms with the Rejection Notice Registry to be certain that a
				  rejection notice has been created for each rejected application.
(4) Either fold and tape each rejection
				  notice so that the applicant's mailing address and the County Election Board's
				  return address are visible on the outside of the notice and the contents of the
				  notice are concealed inside, or insert the notice into an envelope and apply
				  the appropriate address label. Apply appropriate postage and mail the rejection
				  notices.
(5) Hold rejected
				  applications for which additional information has been requested in the
				  Additional Information Requested file for 60 days. If the applicant does not
				  provide the additional information within 60 days, transfer the rejected
				  application form from the Additional Information Requested file to the Rejected
				  Application File and retain for 24 months.
(6) Place all other rejected application
				  forms directly into the Rejected Application File and retain for 24 months.
				  Also retain the Rejection Notice Registry for 24 months.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 15 Ok Reg 2547, eff 7-1-98; Amended at 28 Ok Reg
					 1132, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-34 - Processing rejection notices returned undelivered by post office

Current through Vol. 41, No. 20, July 1, 2024
In the event that a rejection notice mailed to an applicant
					 is returned undelivered by the post office, the Secretary of the County
					 Election Board shall cause the following procedure to be observed.
(1) The date the returned rejection notice
				  was received at the County Election Board shall be indicated on the notice. The
				  date also shall be entered in MESA if the applicant is already a registered
				  voter in the county.
(2) The
				  returned rejection notice shall be filed in the Returned Rejection Notice file,
				  in alphabetical order by month, and shall be retained for 24 months.
Added at 12 Ok Reg
					 2225, eff 7-1-95; Amended at 14 Ok Reg 2624, eff 7-1-97; Amended at 28 Ok Reg
					 1132, eff 7-1-11
Oklahoma Administrative Code › Title 230 - State Election Board › Chapter 15 - Voter Registration › Subchapter 9 - Receiving and Processing Voter Registration Applications › Part 7 - ACKNOWLEDGMENT OF VOTER REGISTRATION APPLICATIONS › Section 230:15-9-35 - Processing additional information about rejected application

Current through Vol. 41, No. 20, July 1, 2024
(a) When an
				  Insufficient Information Rejection Notice is returned by the applicant with the
				  additional information needed to complete a rejected application, the Secretary
				  of the County Election Board shall cause the following procedure to be
				  observed.
(1) The date that the returned
				  rejection notice is received by the County Election Board shall be indicated on
				  the notice.
(2) The rejected
				  application form shall be removed from the Additional Information Requested
				  file. The date that the additional information was received shall be noted on
				  the back of the application form.
(3) Write the additional information in the
				  appropriate spaces on the application form in such a way that it is clear that
				  the information was not written by the applicant. Each addition to the
				  application shall be initialed and dated by the County Election Board employee
				  who adds it. Place the returned rejection notice in the Additional Information
				  Correspondence File.
(4) Locate the
				  application information in MESA and enter the additional information.
(5) If the additional information is
				  sufficient to make the application valid, place the application form in the
				  appropriate Approved Application file until voter identification cards are
				  printed. See
				  230:15-9-29.
(6) If the additional information is
				  insufficient to make the application valid, the application shall be rejected.
				  See
				  230:15-9-33.
				  After the rejection notice has been printed, attach the returned Insufficient
				  Information Rejection Notice to the rejected application form and file them in
				  the Rejected Applications File.