Oklahoma Administrative Code › Title 210 - State Department of Education › Chapter 40 - Grants and Programs-In-Aid › Subchapter 3 - Bilingual Education Project › Section 210:40-3-3 - Oklahoma advisory council on bilingual education; operational procedures

Current through Vol. 41, No. 20, July 1, 2024
(a)
Name.
The name of the
				organization shall be the Oklahoma Advisory Council on Bilingual Education,
				hereinafter referred to in these Procedures as the Council.
(b)
Purpose.
The purpose of the
				Council shall be to advise and recommend directions for the Bilingual
				Education/National Origin Section of the Oklahoma State Department of Education
				in providing technical assistance and services to Title VII Projects and
				schools in the State of Oklahoma in the improvement of education for limited
				English proficient children. The Council exists for advisory purposes only and
				no recommendation shall be official unless formally adopted by the State Board
				of Education.
(c)
Membership.
The Council shall consist of 12 members selected to
				reflect a cross section of educational personnel and organizations involved
				and/or interested in bilingual education in Oklahoma. The composition by
				category and number of members shall be as follows: six (6) Title VII Project
				Directors, two (2) Bilingual/ESL Program Directors (non- Title VII), two (2)
				representatives from Higher Education, one (1) school administrator, and one
				(1) representative from the State Department of Education. The Bilingual
				Education/National Origin Section of the State Department of Education shall
				obtain nominations for recommendations to the State Board of Education for
				approval. The right to vote is restricted to only those individuals officially
				appointed to serve on the Council. Resignations shall be made by written
				statement and submitted to the Council Chairperson. Absence from two (2)
				consecutive meetings will result in removal from the Council. In the case of
				either resignation or removal, an interim appointment to serve the balance of
				the unexpired term may be made by the State Board of Education upon the
				recommendation of the Bilingual Education/National Origin Section.
(d)
Term of appointment.
The
				term of appointment to the Council shall be three (3) years on a rotating
				schedule. In July of each year, the Bilingual Education/National Origin Section
				will call for nominations to allow for the rotation of one-third (1/3) of the
				membership. The composition of the Council as outlined in membership, paragraph
				1 of (c), will be maintained.
(e)
Officers.
The officers of the Council shall be chosen from among
				the membership and consist of a Chairperson, a Chairperson-Elect, and a
				Secretary. The term of office for all officers shall be one (1) year. The
				Chairperson-Elect and the Secretary will be elected each year at a meeting in
				the fall. Nominations will be made from the floor of said meeting. The
				Chairperson-Elect of the previous year will assume the office of
				Chairperson.
(f)
Chairperson.
Meetings shall be called at the request of the
				Chairperson. Chairperson shall preside over all meetings of the
				Council.
(g)
Chairperson-elect.
The Chairperson-Elect shall assume the duties
				of the Chairperson if the position is vacated and shall preside over the
				meetings in the absence of the Chairperson.
(h)
Secretary.
The Secretary
				shall be responsible for the minutes of all meetings; preserve all documents
				and records of the Council and transmit them to the successor and issue notices
				of meetings. Copies of all records shall be filed with the Bilingual
				Education/National Origin Section of the State Department of
				Education.
(i)
Meetings.
The Council shall meet a minimum of three (3) times each
				year. All meetings shall be conducted in accordance with the Oklahoma Open
				Meeting Laws. The Council will not meet without the representation of the
				Bilingual Education/National Origin Section of the State Department of
				Education. Meeting dates and official meeting announcements shall be
				cooperatively agreed upon by the Council Chairperson and the Bilingual
				Education/National Origin Section of the State Department of Education. Advance
				notice (reasonable time) of dates and locations of meetings shall be sent to
				each member in order to facilitate their attendance. Official business cannot
				take place without a quorum. A quorum shall consist of 51 percent of the
				membership. Other meetings shall be held at the discretion of the Chairperson
				or upon the written request of five members. Such meeting(s) shall be
				coordinated with the Bilingual Education/National Origin Section of the State
				Department of Education.
(j)
Mail ballots.
Action taken by the Council requiring formal voting
				by the official membership may be taken by a seven (7) day mail
				ballot.
(k)
Amendments.
Possible procedural changes must be sent to all
				official members for their consideration and review 15 days prior to the next
				scheduled meeting. Proposed amendments and/or revisions to the Procedures must
				be adopted by a two-thirds (2/3) vote of the official membership at an official
				meeting and recommended to the State Board of Education. No changes are
				official without State Board of Education approval.
(l)
Approval.
Approved by the
				State Board of Education January 24, 1985.