New York Codes, Rules and Regulations › Title 10 - DEPARTMENT OF HEALTH › Chapter V - Medical Facilities › Subchapter A - Medical Facilities-minimum Standards › Article 8 - New York State Annual Hospital Report › Part 444 - Description Of Accounts › Balance Sheets › Section 444.2 - UNRESTRICTED FUND ASSETS

Current through Register Vol. 46, No. 28, July 10, 2024
[3110]
(a)
CURRENT ASSETS.
[3111]
(1) 1010
						CASH...........................................................................................................................
.......................................................................................................................
1011
General Checking Accounts
...........................................................................................................
1012
Payroll Checking Accounts
..........................................................................................................
1013
Other Checking Accounts
..........................................................................................................
1014
Imprest Cash Funds
..........................................................................................................
1015
Savings Account
..........................................................................................................
1016
Certificates of Deposit
..........................................................................................................
1019
Other Cash Accounts
These cash accounts represent the amount of cash on
						  deposit in banks and immediately available for use in financing Unrestricted
						  Fund activities, amounts on hand for minor disbursements, and amounts invested
						  in savings accounts and certificates of deposit.
(2) 1020
INVESTMENTS..........................................................................................................
..........................................................................................................
1021
U.S. Government Securities
..........................................................................................................
1022
Other Current Investments
..........................................................................................................
1023
Share of Pooled Investments
..........................................................................................................
1029
Other Investments
Current securities and investments, evidenced by
						  certificates of ownership or indebtedness, must be reflected in these
						  accounts.
(3) 1030
ACCOUNTS AND NOTES
						  RECEIVABLES..........................................................................................................
..........................................................................................................
1031
Inpatient Receivables-Inhouse
..........................................................................................................
1032
Inpatient Receivables-Discharged and Unbilled
..........................................................................................................
1033
Inpatient Receivables-Medicare
..........................................................................................................
1034
Inpatient Receivables-Medicaid
..........................................................................................................
1035
Inpatient Receivables-Other
..........................................................................................................
1036
Outpatient Receivables-Unbilled
..........................................................................................................
1037
Outpatient Receivables-Medicare
..........................................................................................................
1038
Outpatient Receivables-Medicaid
..........................................................................................................
1039
Outpatient Receivables-Other
(i) These accounts shall reflect the amounts
						due from hospital patients and their third-party sponsors.
(ii) Separate accounts may be maintained for
						different levels of inpatient care (
i.e.,
Acute and Intensive,
						Skilled Nursing, etc.) and outpatient care (
i.e.,
Emergency
						Room, Clinic) and for different payors, if desired. This may be accomplished by
						the inclusion of digits to the right of the decimal point.
(iii) Notes receivable and accounts
						receivable may also be segregated, but there is usually little to be gained
						from this practice, as the amount of notes receivable will usually be
						nominal.
(iv) 1031 Inpatient
						Receivables-Inhouse
						..........................................................................................................
This account shall reflect all charges and credits (at
						  the hospital's full established rates) for medical services rendered to
						  patients still in hospital.
(v) 1032 Inpatient Receivables-Discharged and
						Unbilled
						..........................................................................................................
This account shall reflect all charges and credits (at
						  the hospital's full established rates) for medical services rendered to
						  patients who have been discharged but not yet billed.
(vi) 1033 Inpatient
						Receivables-Medicare-Discharged and Billed
						..........................................................................................................
This account should be used only if the hospital is not
						  on the Periodic Interim Payment Program. The balance in this account reflects
						  all unpaid charges billed to the Medicare intermediary. Direct billings to the
						  Medicare inpatient (or to Medicaid) for deductibles, coinsurance, and other
						  patient-chargeable items would also be included in this account if such
						  billings were not included in Inpatient Receivables-Other (or Inpatient
						  Receivables-Medicaid).
(vii)
						1034 Inpatient Receivables-Medicaid-Discharged and Billed
						..........................................................................................................
The balance in this account reflects all unpaid charges
						  billed to Medicaid. Direct billings to the Medicaid inpatient (or to the
						  Medicare intermediary) for deductibles, coinsurance, other patient- chargeable
						  items and items under "Part B" Medicare coverage would also be included in this
						  account if such billings were not included in Inpatient Receivables-Other (or
						  Inpatient Receivables-Medicare).
(viii) 1035 Inpatient
						Receivables-Other-Discharged and Billed
						..........................................................................................................
Include in this account all unpaid billings for medical
						  services and supplies provided to all non- Medicare, non-Medicaid inpatients.
						  Direct billings to Medicare and Medicaid inpatients for deductibles,
						  coinsurance, and other patient-chargeable items may also be included if they
						  are not included elsewhere.
(ix) 1036 Outpatient Receivables-Unbilled
						..........................................................................................................
This account reflects all unbilled charges and credits
						  (at the hospital's full established rates) for medical services rendered to
						  outpatients.
(x) 1037
						Outpatient Receivables-Medicare
						..........................................................................................................
The balance in this account reflects all unpaid charges
						  billed to the Medicare intermediary. Direct billings to the Medicare outpatient
						  (or to Medicaid) for deductibles, coinsurance, and other patient-chargeable
						  items would also be included in this account if such billings were not included
						  in Outpatient Receivables-Other (or Outpatient
						  Receivables-Medicaid).
(xi)
						1038 Outpatient
						Receivables-Medicaid..........................................................................................................
The balance in this account reflects all unpaid charges
						  billed to Medicaid. Direct billings to the Medicaid outpatient (or to the
						  Medicare intermediary) for deductibles, coinsurance, other patient-chargeable
						  items, and "Part B" coverage, would also be included in this account if such
						  billings are not included in Outpatient Receivables-Other (or Outpatient
						  Receivables-Medicare).
(xii)
						1039 Outpatient Receivables-Other
						..........................................................................................................
Include in this account all unpaid billings for medical
						  services and supplies provided to all non-Medicare, non-Medicaid outpatients.
						  Direct billings to Medicare and Medicaid outpatients for deductibles,
						  coinsurance, and other patient-chargeable items may also be included if they
						  are not included elsewhere.
(4) 1040 ALLOWANCE FOR UNCOLLECTIBLE
						RECEIVABLES..........................................................................................................
AND THIRD-PARTY CONTRACTUALS
						  ..........................................................................................................
..........................................................................................................
1041
Allowance for Bad Debts
..........................................................................................................
1042
Allowance for Contractual Adjustments-Medicare
..........................................................................................................
1043
Allowance for Contractual Adjustments-Medicaid
..........................................................................................................
1047
Allowance for Contractual Adjustments-Other
..........................................................................................................
1049
Allowance for Other Adjustments
These are valuation (or contra-asset) accounts whose
						  credit balances represent the estimated amount of uncollectible receivables
						  from patients and third-party payors. For details on the computation of the
						  related deductions from revenue, see the account descriptions of the Deductions
						  from Revenue accounts.
(5)
(i) 1050 RECEIVABLES FROM THIRD-PARTY PAYORS
						..........................................................................................................
(i) 1051 PIP Clearing Account
						..........................................................................................................
During the year, this account reflects the difference
						  between amounts billed to the Medicare intermediary for applicable services
						  rendered, and periodic interim payments received from the Medicare
						  intermediary. At year-end, this account must be closed out, with the balance
						  going to the account entitled Contractual Adjustment-Medicare.
1052 Other Receivables-Third-Party Cost
						  Report..........................................................................................................
Settlement-Medicare
1053 Other Receivables-Third-Party Cost
						  Report..........................................................................................................
Settlement-Medicaid
1059 Other Receivables-Third-Party Cost
						  Report..........................................................................................................
Settlement-Other
(ii) The balance of this account reflects the
						amount due from third-party reimbursement programs based upon cost reports
						submitted and/or audited. Sub-accounts may be maintained for each year's
						settlement if more than one year's settlement is included in an
						account.
(6) 1060 PLEDGES
						AND OTHER
						RECEIVABLES..........................................................................................................
..........................................................................................................
1061
Pledges Receivable
..........................................................................................................
1062
Allowance for Uncollectible Pledges
..........................................................................................................
1063
Grants and Legacies Receivable
..........................................................................................................
1064
Interest Receivable
..........................................................................................................
1065
Accounts and Notes Receivable-Staff, Employees,
						  etc.
..........................................................................................................
1066
Intercompany Advances, Current
..........................................................................................................
1069
Other Receivables
These accounts reflect other amounts due to the
						  Operating Fund for other than patient services.
(7) 1070 DUE FROM OTHER
						FUNDS..........................................................................................................
..........................................................................................................
1072
Due from Board-Designated Assets
..........................................................................................................
1073
Due from Plant Replacement and Expansion Fund
..........................................................................................................
1074
Due from Specific Purpose Fund
..........................................................................................................
1075
Due from Endowment Fund
The balances in these accounts reflect the amounts due
						  from designated assets or restricted funds to the Operating Fund. The balance
						  of these accounts should not be construed as a receivable in the sense that a
						  claim external to the hospital exists. Instead, this balance should be viewed
						  as representing assets of the Operating Fund which are currently accounted for
						  as restricted funds.
(8)
						1080 .INVENTORY
						.........................................................................................................
..........................................................................................................
1081
Inventory-General Stores
..........................................................................................................
1082
Inventory-Pharmacy
..........................................................................................................
1083
Inventory-Central Services and Supplies
..........................................................................................................
1084
Inventory-Dietary
..........................................................................................................
1085
Inventory-Plant Operating and Maintenance
..........................................................................................................
1089
Inventory-Other
These balances reflect the cost of unused hospital
						  supplies. Any generally accepted cost method (
e.g.,
FIFO,
						  LIFO, etc.) may be used as long as it is consistent with that of the preceding
						  accounting period. The extent of inventory control and detailed record-keeping
						  will depend upon the size and organizational complexity of the
						  hospital.
(9) 1090 PREPAID
						EXPENSES AND OTHER CURRENT
						ASSETS..........................................................................................
						..........................................................................................................
1091
Prepaid Insurance
..........................................................................................................
1092
Prepaid Interest
..........................................................................................................
1093
Prepaid Rent
..........................................................................................................
1094
Prepaid Pension Plan Expense
..........................................................................................................
1095
Prepaid Taxes
..........................................................................................................
1096
Prepaid Service Contracts
..........................................................................................................
1097
Other Prepaid Expenses
..........................................................................................................
1098
Deposits
..........................................................................................................
1099
Other Current Assets
These prepaid asset and other current asset accounts
						  represent costs incurred which are properly chargeable to a future accounting
						  period. Other current assets not included elsewhere are also contained in these
						  accounts.