reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-59 - Department of public safety employment status and other employment actions

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
(1) The purpose of this rule is to establish
			 measures and expectations for a safe and secure campus environment embracing
			 the concept of community policing, increase awareness of safety and security
			 issues, assure the enforcement of university rules and laws for the
			 preservation of good order, and prevent the disruption of the educational and
			 business functions of the university.
(2) A secure and safe environment is a shared
			 responsibility between the department of public safety and all stakeholders
			 within the community. The university provides programs, systems, and processes
			 that promote the safety and security of students, faculty, staff and visitors
			 while balancing the need to maintain a quality, convenient, and affordable
			 higher education environment.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-60 - Tuition, academic fees, other student fees, and fines and charges

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to direct the adoption,
				management, and review of all fees and charges assessed by the university to
				students and to ensure compliance with applicable state regulations.
(B) Tuition and other student fees
Tuition and
				
									other
				student fees, as defined in this policy, that will be assessed to
				students must receive prior approval from the board of trustees and follow
				parameters established in the state biennial budget bill or other state
				law.
(C) Definitions:
(1) Tuition - fees charged to all students
			 each term , based
			 on their enrollment status. Tuition includes
			 instructional,
general, and
				technology fees
										; fees assessed to high school students (college
				credit plus)
										; graduate workshop credit fee
										; fees assessed to
				all students for a specific purpose (e.g., 
										required bond repayment
				fees
										)
										; and any future
				fees meeting this definition.
(2) Course fees - fees charged only to
			 students enrolled in courses for which a supplemental fee has been established
			 to defray the cost of lab supplies, technology needs, or other special
			 requirements of the course.
(3)
			 Academic program fees - fees charged only to students who have been accepted
			 into an academic program that requires specialized supplies, equipment, or
			 individualized services. Examples may include studio-based programs, programs
			 requiring state-of-the-art equipment, and programs with clinical
			 requirements.
(4) Other student
			 fees - fees assessed to 
									specific groups of students that support the
			 delivery of academic services and 
			 student life activities (e.g.,
									
									credit by
			 arrangement fee,
									 residential student 
									programming fee).
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-61 - Naming of university buildings and campus areas

Current through all regulations passed and filed through July 1, 2024
(A) Rule statement
This rule provides for the naming of university owned and/or
				operated buildings and campus areas following an orderly and efficient process
				in order to provide uniformity and consistency in the identification of these
				areas by students, staff, and visitors.
(B) Exception
The process for the "naming" of university buildings, campus
				areas, or features as a result of credit for commemorative/naming opportunities
				are covered under the auspices of the SSU development foundation policies
				(sections 11.0 and
				12.0).
(C)
								Right to remove
			 and/or change naming
The board of trustees reserves the
				right to remove and/or change names of buildings and structures, spaces, units
				or entities, whether administrative, philanthropic or honorific/commemorative,
				if at any time the university determines that the continued naming of a space,
				unit or entity compromises the university's integrity or reputation, or for any
				other reason in its sole discretion.
(D) Procedure
The president will ensure procedures will be established for
				the naming of university owned and/or operated buildings and campus areas that
				follow a consistent framework, effectively communicate the approved
				identification, and provide for revision or discontinuation of such names
				
									under paragraph (C) in
				this rule.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-62 - Student enrollment: business functions

Current through all regulations passed and filed through July 1, 2024
(A) Rule purpose
The university is committed to enabling prospective and
				existing students to complete enrollment and related business functions
				required to remain in good standing with the university in an efficient,
				streamlined and student-friendly manner. The purpose of this rule is to ensure
				the establishment of business functions required for student business matters
				such as, but not limited to: enrollment and registration processes;  course and
				laboratory schedules; deadlines for all required business actions such as
				the payment of tuition and fees, housing and meal plan rates;
									 payment
				due-dates for each term; refund schedules for 
									courses that students
				drop or withdraw from;
									 placement of student-account "holds" for non-payment
				(when permitted by law;) and guidelines for the collection of outstanding
				account balances.
(B)
			 Procedures
The president will ensure the adoption of procedures and
				guidelines, including the delegation of
				responsibility to university officials, for the
				effective administration of this rule and
									 communication and
				distribution of information in a variety of formats.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-63 - Controlling infectious and communicable diseases

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
This rule is to safeguard against
				infectious and communicable diseases by adopting strategies that will mitigate
				the impact of imminent or emerging threats of disease upon the campus
				community.
(B) Definitions
(1) Infectious or communicable disease - an
			 infectious or communicable disease is the presence and growth of a
			 microorganism that produces a disease that may be transmitted directly or
			 indirectly from one individual to another. An infectious or communicable
			 disease may be transmitted by inhalation of airborne pathogens, ingestion into
			 the gastrointestinal tract from contaminated food, water or utensils, direct
			 contact with a pathogen with a normally protected part of the body or
			 insects.
(2) Other health-related
			 conditions - Any condition that may not pose a serious risk to health or life
			 safety but, if not controlled, could result in a considerable impact on daily
			 operations of the university. These conditions may be something that is being
			 transmitted from off campus which could require some action be taken at home or
			 at the origin of the issue. Examples of these conditions can include but are
			 not limited to scabies, fleas, bed bugs, lice etc.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-4 - Finance and Administration › Section 3362-4-64 - Electronic signatures

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to establish rules regarding
				electronic signatures at the university in 
									compliance with division (I) of section
				1306.20 of the Revised
				Code.
(B) Authority
The vice president for finance and administration, controller,
				and chief information officer are responsible for the effective oversight and
				management of electronic signatures.
(C) Use of electronic signatures
(1) The use of electronic signatures shall be
			 consistent with established operational policies and procedures, including
			 board of trustee policy
			 5.27 rev, signature authority
			 for contracts.
(2) The university
			 recognizes an authorized electronic signature as legally binding to the fullest
			 extent permitted by law.
(3) The
			 vice president for finance and administration or designee has discretion to opt
			 out of conducting business electronically with any party or in any
			 transaction.
(4) The university's
			 chief information officer shall be responsible for establishing a process and
			 security protocol for authentication, nonrepudiation, and integrity to the
			 extent that is reasonable for each electronic signature. An electronic
			 signature that does not comply with an approved authentication method at the
			 time of signature may not be binding on the university.
(5) Documentation of individual electronic
			 signatures shall be maintained in accordance with the university's record
			 retention schedule.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-01 - Policy on policies and procedures

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
Board of trustees approved policies reflect the board's
				principles for university governance and set direction for institutional
				decision-making and practices. The purpose of this rule is to ensure a uniform
				process for the adoption and review of board of trustees approved policies and
				the establishment of supporting procedures.
(B) Policies subject to board approval
(1) In general, policies that address
			 subjects of significance to the university or that could substantially impact
			 the university are appropriate for board review and approval.
(2) Policy subjects that are appropriate for
			 board of trustee approval include, but are not limited to, the following:
(a) Core functions of the
			 university
(b) Matters required by
			 law to be the direct responsibility of the board;
(c) Matters that address state or federal
			 requirements;
(d) Matters that
			 utilize or have the potential to utilize significant university
			 resources;
(e) Auxiliary operations
			 of the university; and
(f) Matters
			 directed by the board.
(3) Board policies may only be enacted,
			 amended or rescinded with approval by the board of trustees. Amendments of a non-substantive nature must comply with
			 procedures promulgated under this rule but do not require board
			 approval.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-02 - Non-discrimination/sexual harassment

Current through all regulations passed and filed through July 1, 2024
(A) Rule purpose
(1) Shawnee state university is committed to
			 having an educational and working environment for students and employees that
			 is without unlawful or prohibited discrimination and harassment.
(2) This policy serves to ensure that there
			 are 
									university structures and processes in place that
			 prohibit discrimination against any individual because of race, color, genetic
			 information, religion, age, disability, national origin, ancestry, sex, status
			 as a parent during pregnancy and immediately after the birth of a child, status
			 as a parent of a young child, status as a foster parent, sexual orientation,
			 gender identity or gender expression, veteran status or military
			 status.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-07 - Drug-free campus and workplace

Current through all regulations passed and filed through July 1, 2024
(A) Purpose and application
(1) Shawnee state university is committed to
			 maintaining a workplace and educational environment free of illegal drugs.
			 Recognizing that illegal drug use poses health and safety hazards to employees,
			 students, and  the community at large,
			 the university prohibits the possession or use of illegal drugs on all
			 university property and at other locations where the public, students, or
			 employees of the university are conducting university business or participating
			 in any sponsored activities.
(2)
			 This rule applies to university visitors, faculty, staff, and
			 students.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-08 - Drug-free workplace

Current through all regulations passed and filed through July 1, 2024
It is the policy of Shawnee state
				university to maintain a drug-free workplace in compliance with federal
				regulations. The following policy provisions shall apply:
(1)
								The university is
			 committed to maintaining a workplace free of illegal drugs. Recognizing that
			 illegal drug use poses health and safety hazards to employees and to the
			 community at large, the university prohibits the possession or use of illegal
			 drugs on all university property and at other locations where employees are
			 conducting university business.
(2)
								Employees
			 manufacturing, distributing, dispensing, possessing or using illegal drugs on
			 university property and at other locations during the conduct of university
			 business are subject to dismissal.
(3)
								The university
			 will establish and maintain a drug-free awareness program including the
			 following topics of concern:
(a)
									Health and safety concerns from drug
			 abuse.
(b)
									University policy regarding illegal drug
			 use.
(c)
									Availability of approved drug counseling and
			 rehabilitation services.
(d)
									Penalties that may be imposed upon employees for
			 drug-abuse violations.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-09 - Smoke and tobacco free campus

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
(1)
									Shawnee state
			 university recognizes the need to create and maintain an environmental quality
			 that sustains and enhances the general health and well-being of its students,
			 faculty, staff, volunteers, contractors, and visitors.
(2)
									As such,
			 effective May 1, 2021, the university intends to create a one hundred per cent
			 smoke and tobacco free environment.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-10 - Emergency university closing and class cancellation

Current through all regulations passed and filed through July 1, 2024
(A) When exceptional conditions occur due to
			 severe weather, major utility failure, or other reasons that affect the
			 majority of the members of the university community, the university may need to
			 close, cancel classes, or relocate selected classroom or work sites. To ensure
			 continuity of services, the university will make every reasonable effort to officially remain open.
(B) The president shall establish procedures
			 that address the protocols for determining university closing and/or
			 cancellation of classes. Such procedures will include, but not be limited to,
			 weather conditions or building emergencies that may give rise to a closing or
			 cancellation of classes. The procedure may also identify the method of
			 notifying staff, faculty, and students of cancellation of classes and/or
			 university closing.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-11 - Freedom of expression

Current through all regulations passed and filed through July 1, 2024
(A) Purpose and scope
(1) Shawnee state university believes that
			 the right of expression is as necessary as the right of inquiry and that both
			 must be preserved as essential to the pursuit and dissemination of knowledge
			 and truth. The Shawnee state university community, including students,
			 recognized student groups (and those seeking recognition), faculty, staff, and
			 their invited guests enjoy expansive rights to free expression on campus as
			 permitted by the United States and Ohio constitutions. The university is
			 committed to the following principles:
(a)
			 Students have a fundamental constitutional right to free speech;
(b) Students have broad latitude to speak,
			 write, listen, challenge, learn, and discuss any issue, subject to the
			 restrictions set forth in paragraphs (B), (D)(1)(a), (D)(1)(b), (D)(1)(c),
			 (D)(1)(d), (D)(1)(e),
										 (D)(3), and (H)
			 of this rule;
(c) The campus is a
			 marketplace of ideas for all students, faculty, and staff, in which the free
			 exchange of ideas is not to be suppressed because the ideas put forth are
			 thought by some or most members of the community to be offensive, unwise,
			 immoral, indecent, disagreeable, conservative, liberal, traditional, radical,
			 or wrong-headed (hereinafter collectively referred to as "offensive";
(d) Individual students, faculty, and staff
			 may make judgments about ideas for themselves and may act on those judgments
			 not by seeking to suppress free speech, but by openly and vigorously contesting
			 ideas they oppose;
(e) The
			 university should not attempt to shield individuals from free speech, because
			 some ideas and opinions may be deemed offensive;
(f) Civility and mutual respect are greatly
			 valued, but should never be used to justify closing off discussion of ideas,
			 however offensive the ideas may be to some students, faculty, or
			 staff;
(g) Students, faculty, and
			 staff are free to state their own views about and contest views expressed on
			 campus, including those of invited speakers, but they may not substantially
			 obstruct or substantially interfere with the freedom of others to express views
			 they reject or loathe. The university is responsible for promoting a lively and
			 fearless freedom of debate and deliberation and protecting that
			 freedom;
(h) The campus atmosphere
			 should be conducive to speculation, experimentation, and creation by all
			 students and faculty, who shall remain free to inquire, study, evaluate, and
			 gain new understanding.
(i) The
			 primary responsibility of faculty is to engage in an honest, courageous, and
			 persistent effort to search out and communicate the truth that lies in the
			 areas of their competence.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-12 - Media, social media, and web sites

Current through all regulations passed and filed through July 1, 2024
(A) Overview
(1) Shawnee state university is committed to
			 sharing timely, accurate, and consistent information with its various
			 audiences, including current and prospective students, parents and families,
			 alumni and friends, neighbors and the community through whatever practical
			 means are relevant and available, including media sources, social media sites,
			 and websites.
(2) The office of
			 marketing and communications is the official source of information to the media
			 and manages Shawnee state university's official web and social media
			 presence.
(3) The
			 executive director of marketing and
			 communications serves as the official university spokesperson and will
			 coordinate designation of an appropriate source regarding specific areas of
			 expertise.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-14 - Grants application, approval, and management

Current through all regulations passed and filed through July 1, 2024
(A) The office of grants management
The office of grants 
									and sponsored programs has the
				mission of facilitating the orderly transmission of information about grant
				opportunities associated with the state and  federal governments and other agencies.
				Staff, faculty, students, and partner community
				organizations may work with grants and sponsored programs to generate grants.
				These groups must utilize the funding to support teaching, research, public service, and other scholarly pursuits
				
									to
				benefit  the university, its programs,
				and  students.
(1) Pre-award: the office of grants
			 
									and
			 sponsored programs is responsible for stimulating the development of
			 grant applications and contract proposals that are consistent with the
			 university's mission.
									
									Any grant or
			 sponsored research project part of any official Shawnee state university
			 activity must go through the intent to apply process. This process
			 includes coordinating proposal
									 submission  through university channels to
			 the appropriate external funding agencies. The 
									office of grants and
			 sponsored programs serves as the 
									clearinghouse for the internal administrative review
			 process and the subsequent submission of the proposal to the funding
			 agency.
(2) Post-award:
			 
									after a grantee makes an award,
			 
									grants and
			 sponsored programs shall 
									assist with the establishment
			 and maintenance of project records, internal and external communications, and
			 monitoring of project budgetary procedures.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-15 - Commencement planning

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
Shawnee state university will conduct
				yearly commencement exercises to honor its graduates. A university committee
				will plan and organize all aspects of the ceremony.
(B)
								The commencement
			 committee
(1)
									The commencement committee for a given year shall be
			 co-chaired by an administrator from the provost's office and by the incoming
			 president of the university faculty assembly (UFA) or his/her
			 designee.
(2)
									In addition to the co-chairs, members of the
			 commencement committee shall include:
(a)
										The
			 registrar
(b)
										Four faculty members, one representative from each
			 college
(c)
										One student affairs administrator appointed by the
			 vice-president of student affairs
(d)
										Three students
			 appointed by the student senate
(e)
										One staff member
			 (involved in making physical arrangements for commencement) as appointed by the
			 provost
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-17 - President's authority to appoint personnel and manage positions

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The board of trustees delegates to the president of the
				university authority to manage positions within the approved budget, and as set
				forth by this policy, appoint and terminate university personnel and establish
				compensation in conformance with other board of trustee policies and directives
				and the laws of the state of Ohio.
(B) Position authorization
(1) The board of trustees authorizes the
			 president to determine the appropriate numbers of executives (vice president,
			 general counsel, associate provost, and dean positions), senior level
			 administrators (director positions), other administrators, faculty, and support
			 staff that are necessary to effectively manage the university.
(2) The president will provide the board of
			 trustees with proposed numbers of needed positions for each above employment
			 category for budgetary approval on an annual basis.
(3) The president or designee has the
			 authority to determine faculty positions as tenure-track or non-tenure
			 track.
(4) The president is
			 authorized to create all other categories of positions in accordance with
			 established procedures.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-19 - Emeritus faculty

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
To recognize selected retiring Shawnee state university faculty
				for outstanding contributions to the teaching, scholarship, and service
				missions of the university.
(B) Procedure
(1) Upon retirement, every full-service
			 faculty member with the rank of professor shall
			 be considered by the president for designation as emeritus professor. If the
			 president has not conferred the title of emeritus professor upon an eligible
			 retired professor within one-hundred twenty days of the individual's
			 retirement, then eligible individuals may be considered for designation of
			 emeritus professor through the process described in paragraph (F) of this
			 rule.
(2) Upon retirement, a full
			 service associate professor may be designated as emeritus associate professor
			 for outstanding contributions as determined through a nomination process
			 described in paragraph (F) of this rule.
(3) The designation of emeritus faculty
			 status shall be conferred by the president and reported to the board of
			 trustees.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-20 - Public records

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to ensure university-wide
				compliance with the Ohio Public Records Act, Chapter 149.43 et seq., of the Revised Code, as well as to
				facilitate prompt access to the university's public records.
(B) Public records officer
The president will designate a public records officer who will
				be primarily responsible for establishing and administering a university-wide
				system to promptly respond to public records requests. The public records
				officer will work with university offices to establish such system and promote
				understanding of Ohio's public records laws for all university
				employees.
(C) Procedures
A procedure will be established to,
				among other things, identify public records request pathways,
									 assist
				requesters,  set charges for costs associated with copying records,
									establish a process for an internal review of records
				prior to production to ensure that records produced are not exempt
				 in accordance with Ohio law.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-22 - Bloodborne pathogens

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The university is dedicated to providing a safe workplace for
				employees and students. This policy ensures compliance with the Ohio public
				employees risk reduction program (PERRP) and the occupational safety and health
				administration (OSHA) regulation, "occupational exposure to bloodborne
				pathogens; final rule" (29 CFR Part
				1910.1030) and its
				amendments.
(B)
			 Responsibilities
(1) The office of
			 environmental health and safety (EHS) is responsible for the development and
			 management of the university's exposure control plan (ECP) that establishes the
			 procedures for occupational exposure to human blood or other potentially infectious materials (OPIM).
(2) The
			 university health clinic has responsibility for providing medical evaluations,
			 vaccinations and counseling to affected employees as provided in accordance
			 with the current contractual obligations.
(3) Department heads, (deans, chairs, lab
			 managers, supervisors, faculty, staff) are responsible to have a working
			 knowledge of the exposure control plan, to make those under their jurisdiction
			 aware of the ECP and of their obligations to be in compliance with its
			 provisions, and to take or cause appropriate actions in case of accidental
			 exposure.
(4) Lab users (students,
			 lab coordinators, employees, etc.), have responsibility to be aware of and to
			 adhere to lab safety rules and for minimizing their occupational exposure to
			 human blood and OPIM.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-23 - Chemical hazards

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to provide for safe and
				appropriate occupational practices involving chemicals that are found or used
				on campus and to ensure compliance with the OSHA hazard communication standard
				(29 CFR
				1910.1200) as adopted by the Ohio public
				employees risk reduction program (PERRP).
(B) Chemical hazard communication program
The Shawnee state university chemical hazard communication
				program fulfills the occupational safety and health administration (OSHA)
				requirements for 29 CFR
				
									1910.1200 as adopted by the Ohio
				public employees risk reduction program (PERRP), and ensures that university
				faculty and staff are fully informed concerning potential and existing chemical
				hazards.
(1) This chemical hazard
			 communication program applies to:
(a)
			 Administrators, faculty, staff, student employees, and contractors.
(b) Any known occupational chemical
			 hazard.
(c) Chemicals to which
			 employees may be exposed under normal conditions of use or in a foreseeable
			 emergency.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-24 - Vernal G. Riffe, Jr. founder's medal

Current through all regulations passed and filed through July 1, 2024
(A)
								Introduction
Every organization begins with a vision
				by an individual or group of individuals. Shawnee state university was
				established through the vision of Ohio House of Representatives Speaker Vernal
				G. Riffe, Jr. Speaker Riffe, at great political risk, was the prime sponsor of
				Amended House Bill 739 which created Shawnee state university - a new,
				baccalaureate-granting university in southern Ohio. There is little doubt that
				without his guidance, energy, enthusiasm, and political prowess, Shawnee state
				university would not exist to serve the people of southern Ohio. For this fact,
				we honor speaker Riffe by recognizing individuals who provide extraordinary
				service to Shawnee state university with the Vernal G. Riffe, Jr. founder's
				medal.
(B)
								Name of the founder's medal
In recognition of the important role
				speaker Riffe played in the creation of Shawnee state university, the medal
				shall be known as the Vernal G. Riffe, Jr. founder's medal.
(C)
								Award
			 criteria
The Vernal G. Riffe, Jr. founder's
				medal shall be awarded by action of the board of trustees to individuals who
				provide extraordinary service or contributions significant to the advancement
				of Shawnee state university.
(D)
								Award
			 process
Nominations should be made in writing
				to the president of the university by members or friends of the Shawnee state
				university community. The president will review nominations and consider them
				for recommendation to the board of trustees. Recommendations by the president
				will be submitted to the executive committee of the board of trustees for
				consideration. The board of trustees reserves the right to nominate candidates
				directly through its executive committee. All awards shall be approved by
				affirmative vote of the board of trustees.
(E)
								Presentation of
			 award
The Vernal G. Riffe, Jr. founder's
				medal shall be presented at an appropriate public event as determined by the
				president and/or board of trustees.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-26 - Research involving human subjects

Current through all regulations passed and filed through July 1, 2024
(A) Purpose statement
(1) The purpose of this rule is to assure the
			 protection of human subjects for all research projects involving human subjects
			 and to ensure compliance with applicable federal, state, and local laws,
			 including the Code of Federal Regulations, (CFR)
			 Title 45, public welfare, department of health and human services, part 46,
			 protection of human subjects (45 C.F.R. 46) as well as any subsequent changes
			 to the federal policy for the protection of human subjects. The university will
			 have an institutional review board for human subjects (IRB), which will serve
			 to review all research projects involving human subjects. For the purposes of
			 this rule, the definitions and procedures of 45 C.F.R. 46 are incorporated by
			 reference. In cases of conflict between this rule and federal regulations, the
			 federal regulations take precedence.
(2) The applicable federal regulations will
			 be made available on the university's website.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-27 - Business enterprise development

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy
It is the policy of Shawnee state
				university to encourage the development of new business enterprises in the
				south-central Ohio region which meet the following criteria:
(1)
									The enterprise
			 will contribute to the economic development of the region.
(2)
									It is compatible
			 with the university's existing programs.
(3)
									It will not
			 subject the university to any significant risk of liability.
(4)
									It will not
			 directly compete with existing businesses in the region which offer the same
			 services or products.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-28 - Signature authority for contracts

Current through all regulations passed and filed through July 1, 2024
(A)
								The Shawnee state
			 university board of trustees has delegated its authority to enter into
			 contracts and agreements necessary or incidental for the operation of the
			 university to the president, subject to certain restrictions imposed by board
			 resolutions or other board policy. The president may sub-delegate his/her
			 signature authority to enter into contracts to the university's vice presidents
			 and other offices as the president deems appropriate. The vice president for
			 finance and administration (the chief financial officer) will have an
			 appropriate level of oversight and authority for contracts that financially
			 bind the university.
(B)
								The president may establish procedures that prescribe
			 protocols for further delegation of contract signature authority through the
			 vice presidents or other university offices.
(C)
								No university
			 employee may sign or enter into any university contract or agreement without
			 express written authority from either the board of trustees or the president,
			 or pursuant to a procedure approved by the president.
Replaces: 3362-5-28
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-29 - University parking

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to 
									establish rules and regulations for the control
				and  use of
				automobiles, motorized cycles and bicycles on
				university grounds (owned or leased).
(B) Enforcement
The enforcement of vehicle parking statutes, rules and
				regulations  as directed by the
				president shall rest with the department of public safety.
(C) Review of rules and regulations
The specific rules and regulations relating to vehicles on
				university grounds will be periodically reviewed and updated by the director of
				public safety in consultation with the appropriate university governance
				structure.
(D) Compliance
All persons who operate, park, or leave a vehicle on the
				grounds of Shawnee state university shall comply with the terms of this policy,
				implementing procedures and relevant state and/or municipal regulations.
(E) Procedures
The board of trustees authorizes the president to
				
									enact written procedures for parking and control
				of vehicles on campus and to effectively administer this policy. These
				procedures may provide for the issuance of parking
				permits,
				establishment of parking fees, enactment of
									 rules for parking on university grounds,
				and
									
									establishment of a fine and penalty schedule for
				violations and an appeal process for citations issued.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-30 - Campus computer and network use

Current through all regulations passed and filed through July 1, 2024
(A) Purpose and application
(1)
									This policy
			 outlines the guidelines for responsible management and security of Shawnee
			 state university's (SSU) digital resources, ensuring alignment with relevant
			 procedures (SSU information security program and conditions for use), and
			 compliance with applicable regulatory frameworks. It is designed to protect the
			 integrity, confidentiality, security, and availability of SSU's technology
			 services and applies to all individuals interacting with SSU's digital and
			 network resources.
(2)
									Universal in
			 scope, this policy encompasses both on-campus and remote interactions with
			 SSU's technology resources, covering all affiliated and non-affiliated
			 individuals.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-31 - Solicitation of gifts and private funds

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
The purpose of this policy is to
				provide direction for the solicitation of gifts and private funds in the name
				of Shawnee state university.
(B)
								Approval and
			 coordination
All fundraising and solicitation
				for gifts and private funds to the university, or any fundraising and
				solicitation of any kind utilizing university resources, shall be approved and
				coordinated by the university development office.
(C)
								Use of university
			 resources
In no case shall any university
				resources be used for fundraising or solicitation of any kind, nor shall
				fundraising or solicitation in the name of or for the benefit of Shawnee state
				university, the Shawnee state university development foundation, or Shawnee
				state university faculty, staff, students, student organizations, groups, or
				student athletic teams be undertaken without approval from the development
				office in accordance with established procedures.
(D)
								Procedures
The development office shall
				develop and from time-to-time review and update procedures to provide for
				reasonable and efficient fundraising guidelines and processes for faculty,
				staff, students and student groups.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-33 - Emeritus administrator

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose:
To recognize selected retiring Shawnee
				state university administrators for outstanding contributions to the
				university.
(B)
								Policy
The designation of emeritus
				administrator status shall be conferred by the president and reported to the
				board of trustees. Retired university administrators who receive an emeritus
				administrator status will be given the title "emeritus" with the most recent
				title held by the administrator.
(1)
									Criteria for
			 emeritus administrator status
Retired individuals meeting the
				following criteria may be recommended and considered for emeritus
				status.
(a)
										At least ten years of full-time employment as an
			 administrator with Shawnee state university.
(b)
										Evidence of
			 outstanding contributions to the university beyond normal performance
			 expectations.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-32 - Ethics: conflicts of interest and nepotism

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
This rule serves to promote compliance with Ohio's ethics laws
				that address conflicts of interest for public officials and employees. It is
				the policy that Shawnee state university officials and employees will conduct
				themselves in a manner that fosters public confidence in the integrity of the
				university, its processes, decisions and its accomplishments.
(B) Policy application
This policy, except where specifically noted in this rule,
				applies to all Shawnee state university employees and to the members of the
				board of trustees.
(C)
			 Definitions
(1) University employees and
			 officials. Unless the context indicates otherwise, means trustees, faculty,
			 administrators, and all full-time and part-time employees, including adjunct
			 faculty.
(2) Senior management or
			 senior manager. Includes university president, all vice presidents, deans,
			 general counsel, and employees at a director level or equivalent.
(3) Honorarium. Any payment made in
			 consideration for any speech given, article published, or attendance at any
			 public or private conference, convention, meeting, social event, meal, or
			 similar gathering. Honorarium does not include ceremonial gifts or awards that
			 have insignificant or nominal monetary value.
(4) Anything of value. Includes anything of
			 substantial value, including, but not limited to, money, gifts, promises of
			 future employment, travel and lodging expenses, meals, and entertainment
			 activities, such as golf outings or tickets to a professional or major sporting
			 event.
(5) Family member. Means
			 spouse;
			 parent
									or
			 step-parent;
			 child
									or
			 step-child; 
			 grandparent;
			 grandchild;
									 sibling
									or step-sibling;
			 father
									or
			 mother-in-law; or brother
									or
			 sister-in-law.
(6) Public contract.
			 For purposes of this policy a public contract is broadly defined to include
			 formal and informal agreements, including:
(a)
			 The purchase or acquisition of property or services by or for the use of the
			 university, including the employment of an individual by the university;
			 and
(b) The design, construction,
			 alteration, repair, or maintenance of any university property.
(7) For-profit board. As used in
			 this policy and accompanying procedures, for-profit board shall mean the
			 governing body of a business association operated for profit, whether based in
			 Ohio or another state, and whether such board is called a board of trustees,
			 board of directors, advisory board, or any similar name.
(8)
									Business
			 associate. Means a person with whom a trustee, official, or employee of the
			 university is undertaking or has undertaken a financial
			 transaction.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-34 - Records management, retention and disposal

Current through all regulations passed and filed through July 1, 2024
(A) Purpose
The purpose of this policy is to ensure compliance with the
				state of Ohio's records management and retention statutes. In accordance with
				section
				149.33
				of the Revised Code, university and college boards of trustees "shall have full
				responsibility for establishing and administering a records program for their
				respective institutions. The boards shall apply efficient and economical
				management methods to the creation, utilization, maintenance, retention,
				preservation, and disposition of the records of their respective
				institutions."
(B)
			 Definition
"University records" has the same meaning as the term "records"
				in section 
									149.011 of the Revised Code.
(C) Maintenance and retention of university
			 records
(1) Shawnee state university shall
			 have a records system that covers all university departments and offices to
			 ensure that all official records of the university, both public and exempt, are
			 maintained and disposed of in accordance with the
			 university's records retention schedule. The records system will adequately
			 reflect the organization, functions, policies, decisions, procedures,
			 operations and other activities of the university.
(2) University records shall not be removed
			 or destroyed, except in accordance with the university's records retention
			 schedule and applicable state and federal laws. If there is a discrepancy
			 between the records retention schedule and federal or
			 state law, the prescribed retention period directed by law shall be
			 followed.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-35 - Emergency management

Current through all regulations passed and filed through July 1, 2024
(A) Rule purpose
Shawnee state university is committed to providing a safe and
				secure environment to those who work, study, live, and visit the campus. In
				accordance with the Jeanne Clery Disclosure of Campus Security Policy and Crime
				Statistics Act, 20 USC
				section 1092(f), this rule
				serves to ensure that an emergency response plan (ERP) and relevant additional
				safety and security protocols are adopted for the campus community.
(B) Scope and application of
			 emergency response plan (ERP)
(1) There shall be an ERP, safety procedures,
			 and security protocols that:
(a) Identify an
			 emergency response coordinator (ERC) responsible for implementing the ERP and
			 an emergency response team responsible for executing assigned roles during an
			 emergency. The emergency response coordinator and emergency response team shall
			 be appointed by the president.
(b)
			 Describe specific responses to emergencies that address campus and community
			 communication and notification, ensure availability of essential equipment,
			 include written procedures, and provide for ongoing training for safety and
			 security personnel and campus constituents, where appropriate.
(c) Provide for active emergency response
			 planning, training, and exercises necessary to maintain peak efficiency and
			 that describe the roles and responsibilities of departments as well as
			 individuals in order to provide a uniform and comprehensive approach to prepare
			 for, respond to, and reduce the impact of emergencies.
Ohio Administrative Code › Title 3362 - Shawnee State University › Chapter 3362-5 - University-wide › Section 3362-5-36 - Banning individuals from university property

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose and
			 application
(1)
									The purpose of this campus ban policy is to ensure the
			 health and safety of the university community by identifying the circumstances
			 and processes for removing and/or banning individuals from entering university
			 owned, leased or managed property.
(2)
									This policy
			 applies to university students, employees, vendors and other
			 visitors.