reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-8 - Notice of Ballot Board Meetings › Section 111:3-8-01 - Notice of meetings of Ohio ballot board

Current through all regulations passed and filed through July 1, 2024
(A) Any person may determine the time, place,
			 and purpose of all regular and special meetings of the Ohio ballot board by
			 contacting the elections division of the secretary of
			 state's office.
(B) Any representative of the news media may
			 obtain notice of all meetings by requesting in writing that such notice be
			 provided. Such notice will only be given, however, to one representative of any
			 particular publication or radio or television station. A request for such
			 notification shall be sent to the elections
			 division of the secretary of state's office. The request shall provide
			 the name of the individual media representative to be contacted, that
			 representative's email address, and a maximum of two telephone numbers
			 where that representative can be reached. The secretary of state shall maintain
			 a list of all representatives of the news media who have requested notice of
			 meetings pursuant to this rule. In the event of a special meeting not of an
			 emergency nature, the secretary of state shall give notice of
			 
								the
			 meeting to all media representatives on the list no
			 later than twenty-four hours prior to the meeting.
(C) In
			 the event of an emergency meeting, the secretary of state shall give notice of
			 such meeting to all media representatives on the list by
			 
								contacting them directly or by notifying the
			 clerk of the state house press room as soon as possible. In giving the notice
			 required by this rule, the secretary of state may rely on assistance provided
			 by any member of the secretary's staff or of the Ohio ballot board, and any
			 such notice is complete if given by such member in any of the manners provided
			 in this rule.
(D) Any person may
			 receive notice of all meetings of the Ohio ballot board at which specific
			 subject matters designated by such persons are scheduled to be discussed. The
			 secretary of state shall maintain a list of all persons who have requested such
			 notification.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-01 - Notice of meetings

Current through all regulations passed and filed through July 1, 2024
(A) Any
			 person may determine the time and place of all regularly scheduled meetings of
			 the board of voting machine examiners and the time, place, and purpose of all
			 special meetings by contacting the elections
			 division of the secretary of state's office.
(B) Any representative of the news media may
			 obtain notice of all special meetings by requesting in writing that such notice
			 be provided. Such notice will only be given, however, to one representative of
			 any particular publication or radio or television station. A request for such
			 notification shall be sent to the
			 elections division of the secretary of state's office.
			 The request shall provide the name of the individual media representative to be
			 contacted, that representative's 
								email address, and a maximum of two telephone
			 numbers where that representative can be reached. The secretary of state shall
			 maintain a list of all representatives of the news media who have requested
			 notice of special meetings pursuant to this rule.
In the event of a special meeting not of an emergency nature,
				the secretary of state shall give notice of 
									the meeting to
				all media representatives on the list no later than
				twenty-four hours prior to the meeting. In the event of a special meeting of an
				emergency nature, the notice need not be given twenty-four hours prior to the
				meeting but shall be given as soon as possible.
In giving the notice required by this
				rule, the secretary of state may rely on assistance provided by any member of
				the secretary's staff or of the board of voting machine examiners, and any such
				notice is complete if given by such member in any of the manners provided in
				this rule.
(C)
			 Any person may receive notice of all meetings of the board of voting machine
			 examiners at which specific subject matters designated by such persons are
			 scheduled to be discussed. The secretary of state shall maintain a list of all
			 persons who have requested such notification.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-02 - Application requirements; generally

Current through all regulations passed and filed through July 1, 2024
In order to request examination, testing, and approval of
				equipment, the vendor shall submit the following to the elections division of the secretary of state's
				office:
(A) All applicable
			 hardware;
(B) All related
			 procedural manuals, including the standard operations manual. The manual shall
			 contain the following information:
(1)
									A detailed description of the operation
			 system;
(2)
									An explanation of the method of operation of the
			 equipment;
(3)
									Tested standards of equipment regarding reliability,
			 ranges, and test conditions;
(4)
									A sample
			 contractual agreement to be used by the board of elections which is purchasing
			 equipment including service terms;
(5)
									Specifications of
			 security features to ensure against tampering, manipulation, or
			 fraud;
(6)
									Cost factors and compatibility with existing
			 systems.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-03 - Application fee

Current through all regulations passed and filed through July 1, 2024
(A) The application fee to be submitted to
			 the board for each submission is twenty-four
			 hundred dollars. The fee shall be in the form of a certified check or money
			 order made payable to the treasurer of state. The fee should be delivered to
			 the elections division of the office of the Ohio
			 secretary of state .
(B) All fees
			 collected shall be deposited into the state treasury to the credit of the
			 "board of voting machine examiners fund" established in division (C)(2) of
			 section
			 3506.05
			 of the Revised Code and used as provided in that
			 section.
(C) An additional fee
			 in the amount of actual costs incurred may be imposed to cover the costs of
			 alternative testing or testing by persons other than board members, record
			 keeping, and other extraordinary costs incurred in the examination
			 process.
(D) In the event a fee
			 or any part of it remains unused at the conclusion of the board's examination,
			 it shall be refunded to the person who submitted the application fee.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-04 - Escrow procedures

Current through all regulations passed and filed through July 1, 2024
(A)
								Consistent with
			 the guidelines and standards of the U.S. election assistance commission,
			 computer software developers must place in escrow with an independent escrow
			 agent a copy of all source code and related documentation, together with
			 periodic updates as they become known or available.
(B)
								Documentation
			 referred to in paragraph (A) of this rule shall include a system
			 configuration.
(C)
								Source code documentation referred to in paragraph (A)
			 of this rule shall include all relevant program statements in low- or
			 high-level languages.
(D)
								The independent escrow agent is subject to the approval
			 of the secretary of state and must agree to all requirements of state
			 law.
Replaces: 111:3-2-03
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3506.05(H)
Rule Amplifies:
				3506.05(H)(2)
Prior Effective Dates: 1/28/95,
				1/24/14
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-06 - Demonstration and approval of equipment; generally

Current through all regulations passed and filed through July 1, 2024
(A) All equipment and related materials must
			 be submitted to the board of voting machine examiners for examination and
			 testing. Upon receipt of the 
								application fee and copies of the standard
			 operations manual, the board of voting machine examiners shall call a meeting
			 to receive both an oral presentation and a physical demonstration of the output
			 device. The device and other backup machinery shall be available for
			 inspection.
(B) If a majority of
			 the members vote that the equipment meets the mandatory criteria set forth in
			 rule 111:3-9-08 of the Administrative Code, the board of
			 voting machine examiners shall make a recommendation to the secretary of state
			 to certify such equipment for use.
(C) The board of voting machine examiners
			 shall prepare and file a written report with its recommendations to the
			 secretary of state regarding whether the equipment and related materials can be
			 used safely by voters. The statement should indicate one of the following:
(1) Approval or disapproval of the equipment
			 and related materials;
(2)
			 Conditions under which the equipment is approved;
(3) Temporary approval for experimental use
			 of the equipment;
To be approved for experimental use, a voting machine need not
				comply with the requirements of paragraphs (B)(1) to
				(B)(4)
				of rule 111:3-9-08 of the Administrative Code.
(4) Reasons for which testing
			 requires a longer period of time.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-07 - Demonstration procedure

Current through all regulations passed and filed through July 1, 2024
(A)
								During the physical demonstration required under rule
			 111:3-9-06
			 of the Administrative Code, the vendor shall do all of the following:
(1) Display and discuss
			 the standard operations manual.
(2) Demonstrate ballot set up, including
			 provision for:
(a) Rotation among
			 precincts.
(b) Split
			 precincts.
(3)
			 Demonstrate opening of polls.
(4)
			 Demonstrate means of locking out access to set up procedures to any but
			 authorized personnel.
(5)
			 Demonstrate means of locking out access to set up procedures to prevent
			 overvote, or response to an overvote if no lockout exists.
(6) Demonstrate recovery from power
			 failure.
(7) Discuss sensitivity to
			 variations in operating conditions, including:
(a) Temperature,
(b) Humidity,
(c) Dust.
(8) Demonstrate accessibility to disabled
			 voters.
(9) Demonstrate write-in
			 capacity, and protection of voter privacy.
(10) Demonstrate means by which a voter can
			 change vote.
(11) Demonstrate means
			 by which a voter casts a ballot.
(12) Demonstrate how enclosure protects voter
			 privacy.
(13) Demonstrate closing
			 of the polls.
(14) Demonstrate
			 taking the count, based on an actual series of votes cast during the
			 demonstration.
(15) Discuss and
			 demonstrate backup memory features and physical audit trail, if any.
(16) Demonstrate report of results.
(17) Discuss and demonstrate recount
			 procedures.
(18) Demonstrate the
			 question of operation in the following situations:
(a) Overlapping school districts in one
			 precinct,
(b) Primary election with
			 multiple parties and issues only ballots to be counted,
(c) Rotation of names,
(d) Ballots inserted backwards, or upside
			 down in an optical scanner,
(e)
			 Overvotes for an office,
(f) How an
			 individual vote cannot be traced to the individual voter,
(g) Production of abstracts in standard
			 secretary of state's format.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-08 - Certification; mandatory requirements

Current through all regulations passed and filed through July 1, 2024
(A) In examining equipment and related
			 materials for possible approval, the board of voting machine examiners will
			 generally consider the following:
(1) Whether
			 the equipment can be used safely;
(2) Whether the equipment can be depended
			 upon to record and count accurately and continuously the votes of
			 electors;
(3) Whether the equipment
			 has the capacity to be warranted, maintained, and serviced.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-09 - Certification; notification to boards

Current through all regulations passed and filed through July 1, 2024
The secretary of state shall notify all
				boards of elections of any certification of equipment within sixty days of
				determination. Such equipment may then be adopted for use at any election under
				the following conditions:
(A)
								The equipment is the same model and make as the
			 certified equipment;
(B)
								The equipment provides for recording of voter
			 intent;
(C)
								The equipment provides for system
			 security;
(D)
								The equipment provides for voter
			 privacy;
(E)
								The equipment provides for retention of the
			 vote;
(F)
								The equipment provides for communication of voting
			 records in an identical manner as the certified equipment.
Replaces: 111:3-3-02
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3506.05(H)
Rule Amplifies:
				3506.05(D)
Prior Effective Dates:
				1/28/95
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-10 - Bond

Current through all regulations passed and filed through July 1, 2024
(A) A surety bond
			 shall be required to cover the cost of any
			 recount or new election resulting from or directly related to the use or
			 malfunction of equipment.
(B) The
			 amount of the bond shall be determined by the secretary of state. Such amount
			 shall be based on the following considerations:
(1) Whether the equipment has been approved
			 for only experimental or conditional usage;
(2) The potential for malfunction and the
			 estimated repair time;
(3)
			 Recommendations of the board of voting machine examiners.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-11 - Enhancements and significant adjustments; duties

Current through all regulations passed and filed through July 1, 2024
The vendor shall notify the secretary of state of enhancements
				and significant adjustments to equipment as required
				under division (E) of section
				3506.05
				of the Revised Code.Notice may be accomplished by
				contacting the elections division of the office of the secretary of
				state.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-13 - Re-examination; updated manual

Current through all regulations passed and filed through July 1, 2024
(A)
								Upon receipt of
			 an updated manual for equipment certified by the secretary of state and after
			 the vote of a majority of the members, the board of voting machine examiners
			 may require the vendor to submit the equipment to an examination and test in
			 order for the equipment to remain certified.
(B)
								The board of
			 voting machine examiners shall provide vendor with a written notice of
			 re-examination along with a date by which the equipment must be submitted for
			 re-examination.
(C)
								The board of voting machine examiners may withdraw
			 certification if the vendor fails to submit the equipment for re-examination
			 within the time set forth by the board.
Replaces: 111:3-4-03
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3506.05(H)
Rule Amplifies:
				3506.05(E)
Prior Effective Dates:
				1/28/95
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-14 - Re-examination; periodic

Current through all regulations passed and filed through July 1, 2024
(A) The board of voting machine examiners or
			 the secretary of state shall periodically examine, test, and inspect certified
			 equipment to determine continued compliance. Such re-examination shall be
			 conducted every five years for all equipment
			 .
(B) The board of voting machine examiners
			 shall provide the vendor with a written notice of
			 re-examination along with a date by which the equipment must be submitted for
			 re-examination.
(C) The board of
			 voting machine examiners may withdraw certification if the vendor fails to
			 submit the equipment for re-examination within the time set forth by the
			 board.
(D) Any examination, test,
			 or inspection for the purpose of continuing certification shall be performed in
			 the same manner as the initial approval and certification.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-15 - Withdrwawal of certification; gounds

Current through all regulations passed and filed through July 1, 2024
The following shall serve as grounds
				upon which the secretary of state may withdraw the certification of
				equipment:
(A)
								A board of elections notifies the board or secretary of
			 state of a significant problem with the equipment;
(B)
								The board of
			 voting machine examiners or secretary of state determines that the equipment
			 fails to meet the requirements necessary for approval or continued
			 compliance;
(C)
								The board of voting machine examiners determines there
			 are significant enhancements or adjustments to the hardware or
			 software;
(D)
								The vendor fails to notify the secretary of state of
			 significant enhancements or adjustments to the hardware and
			 software;
(E)
								The vendor fails to submit the equipment for
			 re-examination upon written request by the board of voting machine
			 examiners.
Replaces: 111:3-5-01
Effective: 1/25/2016
Five Year
				Review (FYR) Dates: 01/15/2021
Promulgated Under:
				119.03
Statutory
				Authority: 3506.05(H)
Rule Amplifies:
				3506.05(F)
Prior Effective Dates:
				1/28/95
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-16 - Withdrawal of certification; procedure

Current through all regulations passed and filed through July 1, 2024
At any time after the certification of equipment, the secretary
				of state may withdraw such certification if grounds are established under the
				following procedures:
(A) Written
			 notice is given to the users and vendor of the grounds for possible withdrawal.
			 Such notice shall include the following;
(1)
			 The reason(s) for possible withdrawal of certification;
(2) The date upon which the certification may
			 be withdrawn.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-17 - Reconsideration hearing; procedure

Current through all regulations passed and filed through July 1, 2024
(A) No later than thirty days after receiving
			 the secretary of state's determination regarding the withdrawal of
			 certification, the vendor may request a reconsideration hearing. A vendor who
			 has failed to respond to the secretary of state's notice of possible withdrawal
			 of certification will be deemed to have waived the right to have the board of
			 voting machine examiners' determination reconsidered.
(B) Upon a timely request for a
			 reconsideration hearing, the board shall schedule a hearing to consider
			 testimony and/or documentation in support of or in opposition to the board of
			 voting machine examiners' recommendation to withdraw
			 certification.
(C) Notice of the
			 reconsideration hearing will be given to the vendor ten days prior to the
			 reconsideration hearing.
(D) Any
			 interested party as determined by the board of voting machine examiners may
			 present testimony or documentation at the reconsideration hearing.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-9 - Voting Machines and Equipment › Section 111:3-9-18 - Standards for voter verified paper audit trail

Current through all regulations passed and filed through July 1, 2024
(A) These standards
			  govern
			 the use of the voter verified paper audit trail system in direct recording
			 electronic (DRE) voting machines in all elections governed by the Ohio Revised
			 Code. These standards shall only apply to DRE systems for which an electronic
			 record of the vote is created by the DRE. The standards in this document
			 constitute a minimum standard of performance.
(B)
								"Direct
			 recording electronic voting machine" means a
			 voting machine that records votes by means of a ballot display provided with
			 mechanical or electro-optical components that can be actuated by the voter,
			 that processes the data by means of a computer program, and that records voting
			 data and ballot images in internal or external memory components. Only for the
			 purpose of complying with the accessibility requirements of section
			 3506.19
			 of the Revised Code, optical scan marking devices determined by the secretary
			 of state to provide the same or substantially similar levels of accessibility,
			 including non-visual accessibility, shall be considered direct recording
			 electronic voting devices. A direct recording electronic voting machine
			 produces a tabulation of the voting data stored in a removable memory component
			 and a printed copy.
(C) "Voter
			 verified paper audit trail" means a physical paper printout on which the
			 voter's ballot choices, as registered by a direct recording electronic voting
			 machine, are recorded. The voter shall be permitted to visually or audibly
			 inspect the contents of the physical paper printout. The physical paper
			 printout shall be securely retained at the polling place until the close of the
			 polls on the day of the election. After the physical paper printout is
			 produced, but before the voter's ballot is recorded, the voter shall have an
			 opportunity to accept or reject the contents of the printout as matching the
			 voter's ballot choices. If a voter rejects the contents of the physical paper
			 printout, the system that produces the voter verified paper audit trail shall
			 invalidate the printout and permit the voter to recast the voter's ballot.
(D) General
			 description
(1) Components: the voter verified
			 paper audit trail (VVPAT) system shall minimally consist of:
(a) A voter verified paper audit trail writer
			 (VVPAT-W) device that is attached, built into, or used in conjunction
			 with a direct recording electronic (DRE) unit and
			 includes:
(i)
											A
											printer
			 that will duplicate a voter's selections on the DRE onto a paper record copy.
(ii) A paper record display unit that allows a voter to view his or her
			 paper record copy while preventing the voter from directly handling the paper
			 record copy.
(iii) Paper to produce the voter verified
			 paper audit trail that is sturdy, clean, and resistant to degradation.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For purposes of Chapter 111:3-10 of the
				Administrative Code:
(A)
								"Print vendor" means any company that manufactures,
			 produces, prints, or directly mails ballots and other balloting materials
			 pursuant to section 3505.13 of the Revised Code for
			 use in an election conducted pursuant to Title XXXV of the Revised
			 Code.
(B)
								"Ballot" has the same meaning as in section
			 3506.01 of the Revised Code,
			 including absent voter's ballots or uniformed services or overseas absent
			 voter's ballots.
(C)
								"Board" or "board of elections" means the board of
			 elections appointed in a county pursuant to section
			 3501.06 of the Revised Code that
			 is contracting with a print vendor.
(D)
								"Manufacture"
			 means any process used to print ballots for use in an election.
(E)
								"Attestation
			 form" means a legal document prescribed by the secretary of state that confirms
			 the compliance of a print vendor with applicable Ohio ballot printing laws or
			 rules, including this chapter. The form shall include:
(1)
									Identifying
			 information of a print vendor;
(2)
									Contact
			 information, including an emergency contact, for individuals with the
			 managerial responsibility for ballot printing contracts;
(3)
									The name of the
			 contracting county board of elections;
(4)
									Documentation
			 detailing how the print vendor intends to comply with the requirements in this
			 chapter;
(5)
									Information on the equipment and supplies used by the
			 print vendor;
(6)
									Any other information that the secretary of state
			 determines necessary.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-02 - Ballot printer approval required

Current through all regulations passed and filed through July 1, 2024
No board of elections shall enter into
				any agreement with a print vendor for the manufacture or distribution of
				ballots prior to the vendor completing an attestation form that is approved by
				the secretary of state. A board may enter into an agreement with any print
				vendor that completed an attestation form approved by the secretary of state.
				The secretary of state shall maintain a list of approved print vendors on the
				secretary of state's website.
In selecting a print vendor, a board of
				elections shall consider any print vendor's action that indicates an appearance
				of impropriety or overt political bias.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-03 - Print vendor quality control

Current through all regulations passed and filed through July 1, 2024
(A)
								Any print vendor
			 that enters into an agreement with a board shall have quality controls that
			 prevent any intentional or unintentional changes to the ballot style of printed
			 ballots. The print vendor is solely responsible for implementing and
			 maintaining quality control practices to ensure ballots conform to proper
			 ballot style.
(B)
								The print vendor shall provide written assurance that
			 the print vendor will follow all ballot style specifications outlined in
			 section 3505.08 of the Revised Code and
			 any contractual agreement with the board.
(C)
								The print vendor
			 shall provide the board with emergency contact information of individuals with
			 managerial responsibility for execution of the contract.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-04 - Print vendor equipment

Current through all regulations passed and filed through July 1, 2024
(A)
								Print vendors
			 shall utilize current industry standard equipment that is reliable and properly
			 maintained to ensure accuracy and proper performance. This requirement includes
			 industry standards for computer systems, ballot printers, sorting equipment,
			 and inserters.
(B)
								The vendor shall have sufficient redundancies in place
			 to provide for the timely production of ballots and other printed materials
			 necessary for each election.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-05 - Subcontracting

Current through all regulations passed and filed through July 1, 2024
If a print vendor subcontracts any part
				of a board order for mailing materials to be used in an election, the following
				requirements apply:
(A)
								The print vendor shall notify the board and secretary
			 of state in writing of the subcontract, include the name, and contact
			 information for the subcontractor, and state which parts of the order the
			 subcontractor will complete.
(B)
								The subcontractor
			 shall be governed under these rules in the same manner as the print
			 vendor.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-06 - Ballot samples

Current through all regulations passed and filed through July 1, 2024
(A)
								Prior to printing
			 any ballot to be used in an election conducted pursuant to Title XXXV of the
			 Revised Code, the print vendor shall provide the board with samples of all
			 mailing materials, including ballots, envelopes, and any inserted instructions.
			 The board shall confirm that the samples conform with the following:
(1)
									The ballots
			 properly tabulate on all voting equipment that the board
			 operates;
(2)
									The ballots are generated in the same manner as ballots
			 to be used in an election;
(3)
									The ballot style
			 is accurate;
(4)
									The ballots and other mailing material are compatible
			 with the board's mail sorting or processing system;
(5)
									All mailing
			 materials utilized comply with requirements prescribed by the Revised Code,
			 this chapter, and directives of the secretary of state.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-07 - Mailing of absent voter's ballots

Current through all regulations passed and filed through July 1, 2024
(A)
								The print vendor
			 shall ensure the accuracy and prompt delivery of all mailing materials to the
			 United States postal service or board of elections.
(B)
								The print vendor
			 shall provide the board of elections with information on all types of permits
			 required for the mailing of absent voter's ballots.
(C)
								Print vendors
			 shall provide to the board information related to the tracking of absent
			 voter's ballots.
(D)
								The secretary of state may prescribe additional
			 requirements for mailing and tracking of absent voter's ballots by
			 directive.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-08 - Inventory

Current through all regulations passed and filed through July 1, 2024
(A)
								Print vendors
			 shall maintain a detailed inventory record containing the following
			 information:
(1)
									Ballot quantity produced;
(2)
									Ballot quantity
			 shipped;
(3)
									Name of the board for which ballots are
			 printed;
(4)
									Ballot types and their individual
			 quantities;
(5)
									Quantity in the board purchase order;
(6)
									Quantity
			 destroyed;
(7)
									Quantity of misprinted or inaccurate
			 ballots;
(8)
									Quantity of sample ballots.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-09 - Cybersecurity

Current through all regulations passed and filed through July 1, 2024
(A)
								Print vendors
			 shall comply with all requirements found in the current secretary of state's
			 security supplement to ballot printing contracts.
(B)
								Print vendor
			 shall establish and enforce internal policies and procedures to secure computer
			 and network systems involved in the storage, use, and transmission of board of
			 elections data to prevent unauthorized access, manipulation, use, or
			 destruction of such data. The print vendor shall provide its policies and
			 procedures to the board of elections or the secretary of state immediately upon
			 request. The secretary of state may require a print vendor to amend its
			 internal policies and procedures described herein and may revoke any approvals
			 granted under this chapter should the print vendor refuse to amend its policies
			 and procedures.
(C)
								Print vendor shall transmit and store all data
			 associated with the board of elections only through servers and other equipment
			 located in the United States.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-10 - Physical security

Current through all regulations passed and filed through July 1, 2024
Print vendors shall maintain internal
				policies and procedures to secure all physical property used by the print
				vendor to house and store all mailing materials, equipment, and supplies used
				in the fulfillment of their contracts with boards of elections under this
				chapter. The policies and procedures shall include the following:
(A)
								Criminal
			 background checks of employees;
(B)
								Video cameras
			 with continuous recording capabilities placed both inside and outside of the
			 building. Cameras shall cover any entrance and exit as well as any area in
			 which ballot printing or manufacturing takes place. Any camera prohibited by
			 2 C.F.R.
			 200.216 shall not be used in the print
			 vendor's facilities;
(C)
								Retention schedules for video
			 recordings;
(D)
								A security system that monitors all doors, windows, and
			 roof areas;
(E)
								Photo ID badges for all employees and
			 contractors;
(F)
								Visitor policy;
(G)
								Specified
			 restricted areas that are accessible only to employees;
(H)
								Any additional
			 requirement found in the current secretary of state's security supplement to
			 ballot printing contracts.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-10 - Ballot Print Vendors › Section 111:3-10-11 - Enforcement and revocation of approval

Current through all regulations passed and filed through July 1, 2024
(A)
								As a condition of
			 the secretary of state's approval and to ensure compliance with the rules in
			 this chapter, the print vendor shall agree to permit the secretary of state to
			 conduct inspections, with or without prior notice, of each location where
			 ballots and other mailing materials are created, stored, printed, mailed, or
			 otherwise processed, and shall incorporate such permission into its contract
			 with the board of elections. The secretary of state shall require corrective
			 action as necessary to ensure compliance with the requirements of this
			 chapter.
(B)
(1)
									The secretary of
			 state may revoke its approval at any time upon determining that a print vendor
			 is no longer capable of manufacturing or printing ballots.
(2)
									If a print vendor
			 fails to comply with the requirements of this chapter, the secretary of state
			 shall provide notice of non-compliance and an opportunity to remedy the issue
			 within a reasonable amount of time specified by the secretary of state. The
			 secretary of state may revoke its approval if the print vendor does not remedy
			 the issue within that period.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-11 - Voter Registration Database › Section 111:3-11-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For purposes of Chapter 111:3-11 of the
				Administrative Code:
(A)
								"Voter registration Date" shall be determined the same
			 way as defined in division (C)(9)(a) of section 3503.15 of the Revised
			 Code.
(B)
								"Last Activity Date" means the last date on which
			 voter-initiated activity occurred, which is documented by the boards of
			 elections and the secretary of state. The determination of the last date of
			 voter-initiated activity shall be the latest of the following:
(1)
									The date of the
			 last election that a voter cast a ballot and that ballot was
			 counted.
(2)
									The date that a voter submitted a valid absentee
			 request pursuant to Chapter 3509. of the Revised Code.
The date described in paragraph (B)(2) of rule
			 111:3-11-1 shall be calculated as the date on which a valid application is
			 received by the board of elections of the county in which the elector's voting
			 residence is located.
(3)
									The date on which
			 a voter successfully registered to vote pursuant to Chapter 3503. of the
			 Revised Code.
(4)
									The date on which a voter successfully updated their
			 registration pursuant to Chapter 3503. of the Revised Code.
The date described in paragraph (B)(4) of rule
			 111:3-11-1 of the Revised Code shall be determined based on the voter's most
			 recent updated application subject to division (C)(9)(a) of section 3503.15 of
			 the Revised Code.
(5)
									The date on which
			 a board of election rejected a voter's provisional ballot pursuant to Chapter
			 3505. of the Revised Code
(6)
									The date of an interaction with the bureau of motor
			 vehicles pursuant to the National Voter Registration Act of
			 1993.
(7)
									The date on which a petition filing signed by a voter
			 whose signature was validated by a board of elections is filed, pursuant to
			 Chapter 3501. of the Revised Code.
(8)
									The postmarked
			 date of a voter's response to a confirmation notice sent by a board of
			 elections.
(9)
									Any additional date as required through directive by
			 the secretary of state.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-11 - Voter Registration Database › Section 111:3-11-02 - Voter registration date - exclusions

Current through all regulations passed and filed through July 1, 2024
(A)
								For the purposes
			 of this chapter, any voter whose registration was cancelled pursuant to section
			 3503.21 of the Revised Code and who successfully reapplied for registration
			 shall have a voter registration date as described division (C)(9)(a) of section
			 3503.15 of the Revised Code.
(B)
								For the purposes
			 of this chapter, the voter registration date of a voter who has updated their
			 name or address pursuant to section 3503.16 of the Revised Code shall remain
			 unchanged unless otherwise expressly stated in applicable statute or
			 rule.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-11 - Voter Registration Database › Section 111:3-11-03 - Voting history

Current through all regulations passed and filed through July 1, 2024
(A)
								Boards of
			 elections may only provide a voter's voter registration record with "voting
			 history" if the voter cast a ballot that was counted.
(B)
								The statewide
			 voter registration database shall include the elector's voting history, which
			 must include all of the following for each election in which the elector cast a
			 ballot that was counted:
(1)
									The date of the election;
(2)
									If the election
			 was a primary election, the political party whose ballot the elector cast at
			 the primary election or an indication that the elector voted only on the
			 questions and issues appearing on the ballot at a special election held on the
			 day of the primary election; and
(3)
									The type of
			 ballot the elector cast.
Ohio Administrative Code › Title 111:3 - Elections › Chapter 111:3-11 - Voter Registration Database › Section 111:3-11-04 - Secretary of state may require additional information

Current through all regulations passed and filed through July 1, 2024
Pursuant to Chapters 3501. and 3503. of
				the Revised Code, the secretary of state may require additional information
				through directive to be retained and transferred by boards.
Ohio Administrative Code › Title 111:6 - Notary Commission › Chapter 111:6-1 - Notary Commission Requirements › Section 111:6-1-02 - Notary Commission Education and Testing Requirements

Current through all regulations passed and filed through July 1, 2024
(A)
								An authorized
			 education and testing provider, as described in sections
			  147.021 
			 and
			  147.63 
			 of the Revised Code, must be approved by the secretary of state. A potential
			 authorized education and testing provider must submit a request to be approved
			 as an authorized provider to the secretary of state and must respond to the
			 secretary of state's request for information.
(B)
								The secretary of
			 state shall provide information on its official website to inform applicants of
			 the authorized providers' names and contact information.
(C)
								Curriculum for
			 notary commission education shall include, but is not limited to, all of the
			 following:
(1)
									
			 The terms of a notary commission;
(2)
									Requirements to
			 update and renew a commission;
(3)
									Reporting
			 requirement if a notary public is convicted or pleads guilty or no contest to a
			 disqualifying offense;
(4)
									Geographic jurisdiction of a notary
			 public;
(5)
									Maintaining a notarial journal;
(6)
									Requirements for
			 a notary seal;
(7)
									What constitutes a notarial act that complies with
			 applicable Ohio law and administrative rules;
(8)
									How to perform a
			 compliant notarial act, including examples involving commonly notarized
			 documents;
(9)
									Administration of an oath or
			 affirmation;
(10)
									Verifying the identity of the
			 principal;
(11)
									The taking of an acknowledgment;
(12)
									The
			 administration of a jurat;
(13)
									The manner of
			 taking depositions;
(14)
									Signatures by mark;
(15)
									Method to
			 notarize a document signed by a designated alternative signer;
(16)
									Overview and
			 examples of prohibited acts;
(17)
									Explanation of
			 electronic notarizations;
(18)
									What constitutes
			 unauthorized immigration consultant acts and the unauthorized practice of law
			 by a notary;
(19)
									The fees a notary public is permitted to
			 charge;
(20)
									Mandatory reporting that is required of a
			 notary;
(21)
									The conditions under which a commission may be revoked;
			 and
(22)
									Investigation and disciplinary
			 processes.
Ohio Administrative Code › Title 111:6 - Notary Commission › Chapter 111:6-1 - Notary Commission Requirements › Section 111:6-1-03 - Fee for Application, Education and Testing

Current through all regulations passed and filed through July 1, 2024
(A)
								Non-Attorney
			 Notary Commission Application, Education and Testing Requirements.
(1)
									Non-attorney
			 notary commission applicants must complete a three-hour education program and
			 pass a test administered by an authorized provider.
(2)
									The applicant
			 shall submit to the authorized provider a fee of one hundred thirty dollars for
			 the required education and testing as described in (A)(1) of this
			 rule.
(3)
									An applicant who fails the test required by section
			  147.021 
			 of the Revised Code, may apply to retake the exam not sooner than 30 days
			 following the date of his or her last examination, and no later than 6 months
			 following the issuance of the criminal records check. Should an applicant fail
			 the exam a second time, the applicant must re-start the process with a new
			 application including the fee as described in (A)(2) of this
			 rule.
(4)
									An applicant must pay a fee of fifteen dollars to the
			 secretary of state upon filing the application for a
			 commission.
Ohio Administrative Code › Title 111:6 - Notary Commission › Chapter 111:6-1 - Notary Commission Requirements › Section 111:6-1-04 - Electronic Notarial Certificate Forms

Current through all regulations passed and filed through July 1, 2024
For electronic notarial acts performed
				by a notary public for a principal in the notary public's physical presence;
				and for electronic notarial acts performed by an online notary public using
				audio-video communication for a principal not in the online notary public's
				physical presence; the notarial certificate forms provided in section
				 147.55 
				of the Revised Code may be used and are sufficient for their respective
				purposes under any section of the Revised Code, if the forms include these or
				similar statements, as applicable:
(A)
								"This certificate
			 pertains to an electronic notarial act performed with the principal(s) in my
			 physical presence"; or
(B)
								"This certificate pertains to an electronic notarial
			 act performed with the principal(s) appearing online using audio-video
			 communication."
Ohio Administrative Code › Title 111:6 - Notary Commission › Chapter 111:6-1 - Notary Commission Requirements › Section 111:6-1-05 - Requirements for Online Notarial Acts

Current through all regulations passed and filed through July 1, 2024
(A)
								An online notary
			 public must be physically located within the boundaries of Ohio at the time the
			 notarial act takes place; however, the signer may be located anywhere within
			 the territory of the United States or outside the United States only if the
			 conditions set forth in section
			  147.64(C)(2)   are met.
(B)
								Online
			 notarizations must occur with the use of an online notarization system, which
			 has two-way live audio and video conference technology, and that meets the
			 following requirements:
(1)
									The online notary public must be able to verify the
			 identity of the remotely located individual at the time the signature is taken
			 by one of the following methods:
(a)
										The online notary public's personal knowledge of the
			 individual;
(b)
										Each of the following:
(i)
											Remote
			 presentation of an unexpired government-issued identification credential that
			 contains the photograph and signature of the individual to the online notary
			 public by means of communication technology;
(ii)
											Credential
			 analysis of the identification credential in accordance with section (B)(4) of
			 this rule; and
(iii)
											Identity proofing of the individual in accordance with
			 section (B)(5) of this rule.
(c)
										Oath or
			 affirmation of a single credible witness who personally knows the individual
			 and either is personally known to the online notary public or who is identified
			 by the online notary public under paragraph (b) of this
			 subsection.
Ohio Administrative Code › Title 111:6 - Notary Commission › Chapter 111:6-1 - Notary Commission Requirements › Section 111:6-1-06 - Complaints

Current through all regulations passed and filed through July 1, 2024
Any person may submit a complaint in
				writing to the secretary of state and allege that a notary public has violated
				one or more of the provisions of Chapter 147 of the Revised Code. The complaint
				must include:
(A)
								the name of the notary public;
(B)
								the notary
			 public's commission number, if known;
(C)
								an explanation of
			 the reason for the complaint and, if known, the citation of each statutory
			 provision which the notary public is alleged to have violated;
(D)
								a copy of each
			 document related to the matter; and
(E)
								the name, phone
			 number, address, email address and signature of the person submitting the
			 complaint.
Ohio Administrative Code › Title 113 - Treasurer of State › Chapter 113-1 - Payments › Section 113-1-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
For purposes of agency 113 of the Administrative Code:
(A)
			 "State entity" includes any state department, agency, board,
			 
								bureau,
			 commission, office or pension system that
			 deposits funds in the state treasury or  in a bank account in the custody
			 of the treasurer but not part of the state
			 treasury.
(B) "Warrant" means a
			 payment instrument used by certain state entities to pay obligations.
(C)
			 "Revenue pay-in document" means a form used by state entities to deposit
			 funds.The office of budget and management prescribes the form for the deposit
			 of funds into the state treasury (i.e., the state of Ohio payment detail). The
			 treasurer's office prescribes the form for deposits into custodial
			 accounts.
(D) "ACH" means
			 the electronic clearing and settlement system used for
			 financial transactions by commercial banks in the United
			 States.