Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-7 - University Employees and Benefits › Section 3356-7-09 - Vacation leave, professional/administrative staff and department chairpersons not covered by a collective bargaining agreement

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement. The university is
			 committed to employment practices that promote the health and welfare of its
			 employees. Through its leave programs, it provides for and encourages
			 preventive health care; physical, emotional, and mental well-being;
			 professional growth and development; and civic responsibility.
(B) Scope. This policy applies to
			 professional/administrative staff and department chairpersons who are not part
			 of a recognized bargaining unit. Employees in externally funded positions are
			 provided with benefits in accordance with rule
			 3356-7-43 of the Administrative
			 Code (see university policy 3356-7-43, "Externally funded university
			 positions"). Other employees covered by collective bargaining may refer to
			 their respective labor agreement.
(C) Parameters.
(1) Full-time professional/administrative
			 staff and department chairpersons on twelve-month appointments earn 7.33 hours
			 per pay period or one hundred seventy-six hours of paid vacation leave each
			 fiscal year.
(2) Full-time staff
			 with annual appointments less than twelve months and part-time staff with a .75
			 or greater full-time equivalent (FTE) earn vacation leave on a prorated basis,
			 derived from the formula for twelve-month staff. Part-time staff employed less
			 than .75 FTE do not earn vacation leave.
(3) Individuals whose employment begins or
			 ends during a given fiscal year shall earn a prorated amount of vacation leave
			 during the fraction of the fiscal year employed.
(4) Vacation leave for full-time twelve-month
			 staff may be accrued up to a maximum of three hundred twenty hours.
(5) Employees whose vacation balance reaches
			 three hundred twenty hours will not accrue vacation until the balance is
			 reduced below the three hundred twenty hour maximum. Employees are responsible
			 for monitoring the vacation balance.
(6) Vacation leave for part-time staff, .75
			 or greater FTE, may not exceed the maximum accrual for the prorated FTE and
			 should be requested in hours (e.g., a .75 FTE staff member would have a maximum
			 accrual of two hundred forty hours).
(7) Vacation leave accrual begins on the
			 effective date of the initial employment . Vacation leave
			 may be requested once the staff member has successfully completed ninety days
			 of service, or as otherwise agreed to at the time of
			 hiring.
(8) Accrued vacation
			 leave may be taken prior to the effective date of separation or a cash payment
			 will be made for vacation accrued through the last day of work. Use of accrued
			 vacation leave prior to effective date of separation is subject to supervisor
			 approval based on university need including when and how much leave is
			 requested. There will be no cash payment for accrued vacation hours made to
			 employees separating from an externally funded position.
(9) Department chairpersons and other
			 administrators holding earned rank and tenure who revert to faculty status will
			 receive a cash payment for accrued vacation earned through the last day of the
			 administrative appointment (see rule
			 3356-9-05 of the Administrative
			 Code, university policy 3356-9-05, "Faculty rank and tenure for designated
			 administrators").
(10) If an
			 employee moves to a professional/administrative excluded status and their
			 current available vacation balance exceeds the maximum, a partial payout will
			 be made to reduce the balance such that the employee will accrue the full
			 accrual amount in the first pay period worked in the new position.