Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-5 - Administrative Staff Policies › Section 3341-5-09 - Dependent fee waiver

Current through all regulations passed and
			 filed through July 1, 2024
(A) Policy statement and purpose
It is the policy of the university to support and promote the
				education of dependents of its employees.
(B)
								Policy
			 scope
This policy applies to BGSU
				administrative and classified staff, part-time faculty, and faculty
				administrators. It does not apply to employees covered by collective bargaining
				agreements, who should refer to the appropriate agreement.
(C) Policy
(1) Full-time permanent faculty/staff member
(a) Eligibility. For the purposes of this
			 policy, a permanent full-time faculty/staff member is employed on a full-time
			 basis for a minimum of nine months per year (including an individual employed
			 full-time at the university but compensated by another agency such as ROTC or a
			 granting agency). The employee's dependent is eligible to utilize the fee
			 waiver the first semester following the full-time date of hire.
(b) Benefit. Dependents are eligible to
			 utilize this benefit the first semester following the employee's full-time date
			 of hire. Dependents may either complete a course on an audit or grade basis.
			 The fee waiver applies to courses that are eligible for credit hour(s) only at
			 BGSU. The dependent fee waiver will waive the in-state instructional fees only,
			 as defined in this policy.
(i) Dependent
			 children. The fee waiver is limited to one hundred per cent of the in-state
			 instructional fee through the end of the calendar year in which the dependent
			 child turns twenty-four whichever comes first.
(ii) Dependent cohabitant spouse. The fee
			 waiver is limited to one hundred per cent of the in-state instructional
			 fee.
(c) Definition of
			 eligible dependent. The employee's cohabitant spouse is defined as a person to
			 whom you are legally married, as defined by the state of Ohio, and a marriage
			 certificate must be on file with the office of human resources. An employee's
			 dependent child is defined as unmarried, a stepchild, a legally adopted child,
			 and/or a child for whom either the employee or the employee's spouse is the
			 legal guardian or custodian and is considered an eligible dependent by IRS
			 section 152. A birth certificate or other court documentation must be on file
			 with the office of human resources. Note: If an employee does not claim the
			 dependent child on their income taxes for the year in which they are requesting
			 the dependent fee waiver, the application will be denied.
(d) Procedure
(i) The employee completes the online
			 dependent fee waiver application, which is located in the
			 
											my.bgsu.edu portal.
(ii) The supervisor is notified
			 electronically for approval. The application is then electronically forwarded
			 to the office of human resources for processing. A dependent fee waiver
			 application must be completed for every semester in which the dependent is
			 registered for courses.
(iii) An
			 incomplete dependent fee waiver application will not be processed by the office
			 of human resources. It will be pushed back to the employee for
			 completion.
(iv) No applications
			 will be processed for retroactive semesters and therefore it must be received
			 in the office of human resources by the last date of the semester applied for.
			 Anyone submitting a dependent fee waiver application after the semester begins
			 will be responsible for any late fees.
(v) The dependent enrolls in coursework
			 through the office of registration and records.
(vi) A dependent may not receive fee waiver
			 benefits as both an employee and as a dependent in any academic year.
(vii) Dependents seeking accommodations for
			 reasons related to equal employment opportunity regulations should have the
			 member of their family who is receiving the benefit contact the office of human
			 resources.
(e)
			 Responsibility for fees
(i) A dependent child
			 is responsible for all fees, except the in-state instructional fees.
(ii) A dependent is responsible for all
			 applicable fees that are incurred as a result of adding and/or dropping
			 courses, regardless of the reason.
(iii) BGSU will pay for each class only once.
			 If a dependent enrolls in a class and fails the class, or wishes to retake it,
			 any cost to retake the class will be covered by the dependent.
(f) Payroll taxes
(i) Undergraduate fee waiver benefits are not
			 subject to taxation as long as the dependent child is considered an eligible
			 dependent under IRS section 152.
(ii) Graduate-level dependent fee waiver
			 benefits are subject to taxation to the employee.
(g) Reciprocity
There is no reciprocity benefit for benefits.