reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-2 - Personal Information Systems › Section 3301-2-16 - Valid reasons for accessing confidential personal information

Current through all regulations passed and filed through July 1, 2024
(A) Performing the
			 following functions constitute valid reasons for authorized employees of the
			  department of education
			 and workforce to access confidential personal
			 information:
(1) Responding to a public
			 records request;
(2) Responding to
			 a request from an individual for the list of confidential personal information
			 the department maintains on that individual;
(3) Administering a constitutional provision
			 or duty;
(4) Administering a
			 statutory provision or duty;
(5)
			 Administering an administrative rule provision or duty;
(6) Complying with any state or federal
			 program obligations;
(7) Processing or payment of claims or
			 otherwise administering a program with individual participants or
			 beneficiaries;
(8) Auditing
			 purposes;
(9) Licensure [or permit,
			 eligibility, filing, etc.] processes;
(10) Investigation or law enforcement
			 purposes;
(11) Administrative
			 hearings;
(12) Litigation,
			 complying with an order of the court, or subpoena;
(13) Human resource matters (e.g., hiring,
			 promotion, demotion, discharge, salary/compensation issues, leave
			 requests/issues, time card approvals/issues);
(14) Complying with an executive order or
			 policy;
(15) Complying with a
			 departmental policy or a state administrative policy issued by the department
			 of administrative services, the office of budget and management or other
			 similar state agency; or
(16)
			 Complying with a collective bargaining agreement provision.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-2 - Personal Information Systems › Section 3301-2-17 - Confidentiality statutes, rules, and regulations

Current through all regulations passed and filed through July 1, 2024
The following federal statutes or regulations or state statutes
				and administrative rules make personal information maintained by the department
				confidential and identify the confidential personal information within the
				scope of rules promulgated by the department in accordance with section
				1347.15 of the Revised
				Code:
(A) Social security numbers:
			 5 U.S.C.
			 552a.
(B) Student education records: "Family
			 Educational Rights and Privacy Act" of 1974,
			 20 U.S.C.
			 1232g.
(C) Information obtained by the office of
			 professional conduct during an investigation or via the disciplinary process:
			 section 3319.311 of the Revised Code;
			 rule
			 3301-73-04
			 of the Administrative Code.
(D)
			 Questions and responses regarding a record of a criminal offense committed or
			 alleged to have been committed by an applicant, for issuance or renewal of any
			 license that has been sealed or expunged: section
			 3319.292 of the Revised
			 Code.
(E) Bureau of criminal
			 investigation and information criminal records check results: section 109. 57
			 of the Revised Code.
(F) Student
			 information: section 3301.0714 of the Revised Code;
			 section 3319.321 of the Revised Code.
(G) Student test scores and
			 information: division (I) of section
			 3301.0711 of the Revised
			 Code.
(H) Student data verification
			 code in combination with student name or other personally identifiable
			 information: division (D) of section
			 3310.11 of the Revised Code;
			 division (D) of section
			 3310.42 of the Revised Code;
			 division (D) of section
			 3310.63 of the Revised Code;
			 division (F) of section
			 3313.978 of the Revised Code;
			 and division (E) of section
			 3317.20 of the Revised
			 Code.
(I) Data collected for
			 purposes of administering early childhood programs: section
			 3301.941 of the Revised
			 Code.
(J) Records of sudents with
			 disabilities: "Individuals with Disabilities Education Act" of 20004,
			 20 U.S.C.
			 1400, et seq.
(K) Personal information kept by the
			 department that is not a public record: section
			 149.43 of the Revised
			 Code.
Effective: 8/3/2017
Five Year Review
				(FYR) Dates: 05/17/2017 and
				05/16/2022
Promulgated
				Under: 119.03
Statutory
				Authority: 3301.07,
				1347.15
Rule
				Amplifies: 1347.15
Prior
				Effective Dates: 9/25/2010, 11/18/16
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-02 - Qualifications for information technology centers and user entities

Current through all regulations passed and filed through July 1, 2024
(A) An information
			 technology center is established by user entities, provides or plans to provide information technology
			 services to user entities, and holds the appropriate site permit as defined in paragraph (A) of rule
			 3301-3-03
			 of the Administrative Code.
(B) A
			 user entity meets the definition in paragraph (B)(22) of rule
			 3301-3-01
			 of the Administrative Code,and uses or expresses
			 the intent to use services provided by an information technology center
			 .
Five Year Review (FYR) Dates:
				05/15/2015 and
				05/15/2020
Promulgated
				Under: 119.03
Statutory
				Authority: 3301.07,
				3301.075
Rule
				Amplifies: 3301.075
Prior
				Effective Dates: 4-1-72; 5-1-79; 6-19-87; 7-1-95; 2-13-04;
				5-22-2010
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-03 - Information technology center permit eligibility and application

Current through all regulations passed and filed through July 1, 2024
User entities desiring to establish an information technology
				center that meets the classification described in paragraph (A) of rule
				3301-3-02 of the Administrative
				Code will apply to the department for the appropriate
				site-permit. An information technology center applying for an information
				technology center site-permit will provide the following:
(A) An organizational governance document
			 ratified by the governing body of each proposed participating user entity of
			 the information technology center that will be reviewed
			 by legal counsel for compliance with Chapter 167. or section
			 3313.92 of the Revised
			 Code;
(B) A schedule of services
			 and proposed agreements for execution between the information technology center
			 providing the services and its user entity permit holders;
(C) Information technology centers in
			 existence as of January 1, 2005, will maintain a minimum base of twelve user entities
			 that are provided with core services or have a minimum aggregate ADM of twenty
			 thousand students. Prior to its establishment, any entity not classified as an
			 information technology center as of January 1, 2005, desiring to form an
			 information technology center will formally demonstrate and substantiate to the
			 department the need for an additional information technology center, submit to
			 the department a business plan as specified by the department, and be formally
			 considered for approval by the department. Any information technology center
			 established on or after January 1, 2005, will maintain a
			 minimum base of twenty user entities that are provided with core services and
			 have a minimum aggregate ADM of twenty-five thousand students; and
(D) A minimum schedule of staffing, training,
			 core services, resources, and procedural operations as determined by the
			 department consistent with rules
			 3301-3-06 and
			 3301-3-07 of the Administrative
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-04 - Information technology center permit validity and revocation

Current through all regulations passed and filed through July 1, 2024
(A) To retain its
			 site-permit, an information technology center will comply
			 with:
(1)
									Rule 3301-3-03 of the Administrative Code.
(2)
									The responsibilities defined in rule
			 3301-3-06 of the Administrative
			 Code and  the performance
			 standards set forth
									 in rule
			 3301-3-07 of the Administrative
			 Code. The department may conduct a site-review of an information technology
			 center, which information technology center will correct any noted
			 deficiencies within a time period established by the department.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-05 - Responsibilities of the department

Current through all regulations passed and filed through July 1, 2024
The department will:
(A)
			 Develop, articulate, promote, and work with information technology centers on
			 the implementation of a vision and a plan for an integrated system of
			 information technology and data exchange;
(B) Define and communicate core services and
			 quality implementation standards for those services;
(C) Ensure the deployment of an
			 accountability system for the OECN of quality delivery of core services,
			 including the use of any accountability system components as described in
			 paragraph (B)(1) of rule
			 3301-3-01 of the Administrative
			 Code;
(D) Oversee a system of
			 site-permit application, issuance, and revocation;
(E) Appoint a committee or committees
			 comprised of the user entity, information technology center, and department
			 representatives to provide advice and guidance regarding the OECN, core
			 services, administration, operational procedures, funding, and future
			 direction;
(F) As authorized by the
			 Ohio general assembly, provide funding to subsidize the delivery of core
			 services by information technology centers to their user entities;
			 and
(G) Provide for a system to
			 enable information technology centers to document user entities receiving core
			 services in order to facilitate the calculation and distribution of subsidy
			 funding and to demonstrate compliance with the paragraph (C) of rule
			 3301-3-03 of the Administrative
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-06 - Responsibilities of an information technology center and a user entity

Current through all regulations passed and filed through July 1, 2024
(A) An information
			 technology center will:
(1) Promote a
			 cooperative and integrated system of information technology for its user
			 entities as well as among other information technology centers;
(2) Promote and administer the efficient and
			 cost-effective implementation of information technology that supports
			 information technology strategies of the department and all user
			 entities;
(3) Coordinate innovative
			 uses of information technology that support the goals of the department,
			 information technology center, and all user entities;
(4) Provide for electronic networking
			 capabilities between and among user entities and the information technology
			 center, support connectivity to the department or its designee, and maintain a
			 system of electronic contact information as specified by the department;
(5) Ensure that all data acquired on behalf
			 of user entities are held in trust for those entities. Any transfer or release
			 of any user entity's data will not occur until prior authorization
			 is received from that specific entity. Upon
			 receipt of district authorization, an information technology center will
			 transfer or return district data without delay or impediment;
(6)
			 Offer core services to all user entities and provide districts with the
			 opportunity to obtain services on an individual-service basis and not inhibit
			 districts from obtaining services from one or more information technology
			 centers of their choosing: and
(7)
			 Post on its website a list of all the services that it provides and the
			 corresponding cost for each of those services.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-3 - Data Acquisition Sites › Section 3301-3-07 - Performance standards

Current through all regulations passed and filed through July 1, 2024
Information technology centers will meet the
				following performance standards:
(A) Governance - agreement/constitution
(1) The agreement between user entities
			 establishing an information technology center will be ratified
			 by all user entities, comply with section
			 3313.92 or Chapter 167. of the
			 Revised Code, reviewed by legal counsel for compliance with section
			 3313.92 or Chapter 167. of the
			 Revised Code, and be approved by the department.
(2) The agreement will include
			 such provisions for a governing assembly as a board of directors or an
			 executive committee.
(3) The
			 agreement will include provisions for a systematic approach to
			 encourage participation that is representative of all end users and governance
			 that is representative of all user entities.
(4) The agreement will define the
			 responsibilities of each component of the organizational structure.
(5) The information technology center's
			 governing authority rests with the board of directors or the governing
			 assembly rather than the fiscal agent.
(6) The agreement will set forth
			 the process of change and define how organizational changes are to occur,
			 including, amending the agreement, changing the fiscal agent, adding and
			 withdrawing membership, and changing officers.
(7) The information technology center's
			 governance document will contain language that holds harmless the fiscal
			 agent for any liabilities, obligations, claims, damages, penalties, causes of
			 action, costs or expenses relating to the operation and activities of the
			 information technology center. Amounts to be paid in settlement of any such
			 claims or damages, including attorneys' fees and costs and expenses,
			 will be
			 apportioned among all districts participating in the information technology
			 center to the extent permitted by law.
The provisions of paragraph (A)(7) of this rule would not be
				applicable to cases of misfeasance, malfeasance, nonfeasance, or other illegal
				or inappropriate activities directly attributed to the actions of the fiscal
				agent.
(8) All governance
			 policies and procedures, as well as daily site operations,
			 will be
			 in accordance with the information technology center's current by-laws,
			 agreement(s), or both.
(9) All
			 information technology centers will maintain fully executed contractual agreements
			 with their user entities. The contractual agreement between the information
			 technology center and its user entities will specify at a
			 minimum the quality implementation standards, as defined by the department, for
			 all core services, as well as any additional fees to supplement state subsidy
			 for the core services.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-4 - Notice of Meetings › Section 3301-4-01 - Notice of meetings

Current through all regulations passed and filed through July 1, 2024
(A) Any person may learn the time and place
			 of all regularly scheduled meetings and the time, place, and purpose of all
			 special meetings of the state board of education (hereinafter, "state board"),
			  any committee,
								
			 subcommittee, or task force of the state board
			 created in accordance with division (N) of section
			 3301.07 of the Revised Code, by
			 one of the following means:
(1) Writing to
			 the following address: "Secretary, State Board of Education of Ohio, 25 South
			 Front Street, Columbus, Ohio 43215-4183";
(2) Contacting the department of education's
			 office of board relations at (877) 644-6338 or by electronic mail at
			 sboe@education.ohio.gov; or
(3)
			 Checking for meeting notices provided on the department of education's website
			 at sboe.ohio.gov.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-5 - Emergency Management Plan › Section 3301-5-01 - Requirements for the emergency management plan and test

Current through all regulations passed and filed through July 1, 2024
The purpose of this rule is to define
				the requirements, content, and format of emergency management plan and the
				emergency management test as required by section
				3313.536 of the Revised
				Code.
(A)
								The emergency management plan and information required
			 pursuant to division (B) of section
			 3313.536 of the Revised Code
			 shall be submitted on standardized forms developed and made available by the
			 department of education. Each comprehensive emergency management plan shall
			 consist of four parts, including:
(1)
									The emergency operations plan shall consist of a single
			 document to address all-hazards that may negatively impact the school;
			 including but not limited to active shooter, hostage, bomb threat, act of
			 terrorism, bullying, and any other natural or manmade events that the
			 administrator knew or should have reasonably known about that compromise the
			 health or safety of students, employees, administrators, or property. A hazard
			 identification and risk analysis shall be included.
(a)
										The plan shall be
			 an all-hazards emergency operations plan organized around five mission areas:
			 prevention, protection, mitigation, response, and recovery. The plan shall be
			 compliant with the "National Incident Management System"
			 (NIMS);
(b)
										The plan shall incorporate the access and functional
			 needs of the students, teachers, and staff;
(c)
										The plan shall
			 incorporate education for students, staff, and administrators to avoid, deter,
			 or stop an imminent crime or safety issue, threatened or
			 actual;
(d)
										The plan may include use of temporary door locking
			 devices, when approved by the building official and noted on the certificate of
			 occupancy only in school buildings where the requirements of section
			 1008.1.9.11 of the NIMS are met and as outlined in rule
			 4101:1-10-01 of
			 the Administrative Code;
(e)
										The plan shall be updated and revised at least every
			 three years from the previous date of compliance to reflect lessons learned and
			 best practices to continually improve the plan. The emergency management test
			 and actual emergencies at the school buildings will be a source for lessons
			 learned; and
(f)
										The plan shall include procedures for notifying law
			 enforcement, fire, EMS, emergency management, mental health, and other outside
			 experts who could assist in responding to and recovering from an
			 emergency.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-10 - School Enrollment for Domestic Violence Victims › Section 3301-10-01 - School enrollment for victims of domestic violence

Current through all regulations passed and filed through July 1, 2024
(A) Tuition
A child who is with his/her parent, as parent is defined in
				section 3313.64 of the Revised Code and
				who is under the care of a shelter for victims of domestic violence, as defined
				in section 3113.33 of the Revised Code, is
				entitled to attend school free in the district in which the child is with
				his/her parent and no other school district is obligated to pay tuition for
				the child's attendance in that school district.
(B) Enrollment and placement
(1) The enrollment of a child in a school
			 district under this rule cannot be denied due to a delay in the school
			 district's receipt of any records 
			 under section 3313.672 of the Revised Code or
			 any other records necessary for enrollment.
(2) The enrollment of the child
			 will
			 take place immediately upon his or her request to be admitted into school. At
			 the time of entry, the parent under the care of a shelter for victims of
			 domestic violence will notify the receiving school of that fact, except
			 as provided in section
			 111.43 of the Revised Code. Upon
			 being so informed, the school will inform the elementary or secondary school from
			 which it requests the pupil's records of that fact. The notified school
			 is
			 unauthorized to release to any person, or permit any person to have
			 access to, any information about the location of the elementary or secondary
			 school to which this child has transferred.
(3) In the absence of sufficient records,
			 temporary placement will be made from information gathered from the child,
			 parent or personal contact with the previous school, at the time of
			 enrollment.
(4) Upon the receipt of
			 sufficient records, appropriate placement will be
			 determined by the receiving school. Disclosure by the
			 secretary of state that a program participant under section
			 111.43 of the Revised Code
			 resides in that school district is sufficient for the purpose of establishing
			 residency as part of enrollment.
(5) The receiving school
			 cannot
			 use previous records of attendance in determining academic grade determination
			 or nonparticipation in extracurricular activities.
(6) Within twenty-four hours of the child's
			 entry into the school, a school official will request the
			 pupil's official records from the elementary or secondary school he most
			 recently attended in accordance with section
			 3313.672 of the Revised
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-03 - List of designated buildings used in eligibility determination; assignment areas

Current through all regulations passed and filed through July 1, 2024
(A)
								
								No later than November fifteenth of each year,
			 the department shall publish a list of school buildings that fulfill any of the
			 criteria described in division (A), (B), (C), or  of section
			 3310.03 of the Revised
			 Code
								specifying any school building that is not
			 accepting students during the school year following the school year in which
			 the list is issued. The department shall remove from the list any school
			 building that has ceased operations or fulfills the criteria described in
			 division (E) of section
			 3301.03 of the Revised
			 Code.
(B)
								
								Not later than
			 January first of each year, the superintendent of each school district
			 within which each of the school buildings listed pursuant to paragraph (A) of
			 this rule is located, or the superintendent's designee, shall specify one of
			 the following for each school building:
(1)
			 That the 
									attendance zone of the school building for the
			 current school year is the entire school district;
(2) That the school building has no
			 
									attendance zone; or
(3) A detailed description of the
			 
									attendance zone of the building including the street
			 names and address number ranges of residences from which students living at
			 such residences would be assigned to attend the building.
In the case of a building with no 
										attendance
				zone, the superintendent shall provide any district assignment policies
				or procedures that would lead to students being assigned to the
				building.
The superintendent, or the superintendent's designee, shall
				also indicate whether any 
										attendance zone changes have been adopted that
				will impact the 
										attendance zone of those schools listed pursuant
				to paragraph (A) of this rule during the current school year or in the year
				following the current school year.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-04 - Eligibility for program participation

Current through all regulations passed and filed through July 1, 2024
The department shall not award a scholarship under section
				3310.02 or
				3310.032 of the Revised Code
				until first determining eligibility for  available scholarship programs in the following order:
(A) The pilot project scholarship program
			 established in section
			 3313.975 of the Revised
			 Code;
(B) The educational choice
			 scholarship  program established in
			 section 3310.02 of the Revised Code;
			 and
(C) The expansion of
			 educational choice scholarship 
			 program established in section
			 3310.032 of the Revised
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-05 - Application for program participation

Current through all regulations passed and filed through July 1, 2024
(A)
								Not later than
			 thirty days prior to the beginning of the application period, the department
			 will publish all application materials and guidance for the upcoming fiscal
			 year and provide training to all approved providers regarding updates and
			 changes to the program prior to the opening of the application
			 period.
(B) An applicant
			 seeking a scholarship for a student who is not a scholarship
			 
								participant in the year in which the application is
			 being submitted shall submit an application to the department in the manner
			 established and posted by the department
			 on its website (
www.education.ohio.gov
) and provide the information
			 
								specified by the department 
								that is
			 necessary to determine eligibility and 
								award
			 scholarships. Such information may include,  the following:
(1) Information and documentation required
			 by the department necessary to identify the
			 student, including , the
			 student's first name, middle initial, last name, and date of birth;
(2) Information and documentation required to
			 identify and contact the student's parents or guardians;
(3) Information and documentation required to
			 determine program eligibility including, but not limited to the student's
			 residential address, district of residence, school in which the student is
			 enrolled, the school to which a community school student would have been
			 assigned at the time of application, or to which a kindergartener would be
			 assigned in the school year for which the scholarship is being sought, and
			 grade level;
(4) Information and
			 documentation related to the chartered nonpublic school in which the student
			 has been accepted for enrollment;
(5) Information and documentation related to
			 the determination of the correct scholarship amount, including, but not limited
			 to the names of other students in the same household attending or planning to
			 attend the same chartered nonpublic school; or
(6) An indication, if applicable, that the
			 student's family income is at or below two hundred percent of the federal
			 poverty guidelines, as defined in section
			 5101.46 of the Revised
			 Code;
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-07 - Awarding scholarships

Current through all regulations passed and filed through July 1, 2024
(A) The applicant shall be notified of a
			 scholarship award via mail within thirty days of award determination.
(B) If an eligible student who is awarded a
			 scholarship subsequently decides the scholarship will not be utilized, the
			 applicant shall notify the department of his or her  election to decline the scholarship
			 within sixty days of the decision.
(C) Any eligible student who has not been
			 awarded a scholarship shall be placed on a waiting list maintained by the
			 department. Scholarships shall be awarded to eligible students on the waiting
			 list as they are declined by other applicants in a manner consistent with
			 section 3310.02 or
			 3310.032
								of the Revised Code, as applicable, until such date as
			 may be established by the department.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-08 - Transfer of scholarship

Current through all regulations passed and filed through July 1, 2024
(A) Scholarships awarded pursuant to this
			 program may be transferred to another chartered nonpublic school listed
			 pursuant to rule
			 3301-11-11 of the Administrative
			 Code. The applicant and the chartered nonpublic school accepting the
			 transferred student shall notify the department in the manner prescribed by the
			 department as required by rule
			 3301-11-05 of the Administrative
			 Code. The applicant may designate in writing that the chartered nonpublic
			 school enrolling the student notify the department on behalf of the applicant.
			 Scholarships are not transferable to any other student.
(B) In the case where a child transfers
			 during the course of the school year to another chartered nonpublic school, the
			 department shall prorate the amounts paid to each school based on the period of
			 attendance at each school relative to the minimum number of hours each school
			 is open for instruction with pupils in attendance, as described in section
			 3313.48 of the Revised
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-09 - Termination of eligibility

Current through all regulations passed and filed through July 1, 2024
(A) Eligibility to continue to receive a
			 scholarship in the school year in which it is being received shall be
			 terminated if any of the following occur:
(1)
			 It is determined that the application made for the program contained false
			 information that, had it been correct, would have caused the scholarship
			 recipient to be ineligible for the program; or
(2) The scholarship recipient is withdrawn
			 from, or is expelled from, the chartered nonpublic school in which the student
			 is enrolled, and fails within thirty calendar days to enroll in another school
			 listed pursuant to rule
			 3301-11-11
			 of the Administrative Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-10 - Payment of scholarship amounts

Current through all regulations passed and filed through July 1, 2024
(A) Payment of scholarship amounts shall be
			 made by warrant of the auditor of state or other method
			 authorized in the Revised Code made payable in the name of the parent,
								 legal
			 guardian, custodian of the student,
			 
								or if the
			 student is at least eighteen years of age in the name of the student, and the
			 chartered nonpublic school in which the student is enrolled. Warrants shall be
			 mailed to the address provided by the chartered nonpublic school.
(B) The actual amount
			 of each scholarship 
								is made
			 in accordance with section
			 3317.022 of the Revised
			 Code. In cases where discounts are offered for multiple students from the
			 same family, and not all students in the same family are scholarship
			 recipients, the scholarship amount shall be the lowest tuition to which the
			 family is entitled.
(C) In the case where a
			 child transfers during the course of the school year to another chartered
			 nonpublic school with a different tuition, the department
			 
								will adjust payments in accordance with
			 section 3317.022 of the Revised
			 Code.
(D) In the case where
			 overpayments are made on behalf of a participating student, the department
			 shall inform the chartered nonpublic school of the amount of the overpayment,
			 and the chartered nonpublic school shall refund the amount to the department.
			 The amount of the refund shall be calculated based on the period of attendance
			 at the chartered nonpublic school relative to the minimum number of hours the
			 school is open for instruction with pupils in attendance, as described in
			 section 3313.48 of the Revised
			 Code.
(E) In the case where a
			 student withdraws or is expelled from the chartered nonpublic school, or where
			 a student's eligibility to continue to receive a scholarship is terminated
			 pursuant to paragraph (A) of rule
			 3301-11-09 of the Administrative
			 Code, payment of the scholarship amount will be prorated based on the number of
			 days the student was enrolled at the chartered nonpublic school relative to the
			 minimum number of hours the school is open for instruction with pupils in
			 attendance, as described in section
			 3313.48 of the Revised Code.
			 Funded enrollment would end as of the last day of the student's attendance, or
			 the effective date of the student's termination, whichever is
			 earlier.
(F)
								In the case where a scholarship is awarded post the
			 provider's start date, the scholarship is prorated from the scholarship award
			 date through the end of the school year. The parent is financially responsible
			 for all fees accrued with the provider prior to the scholarship award date.
			 Once awarded, the actual amount of the scholarship will be prorated in
			 accordance with this rule and section
			 3317.022 of the Revised
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-12 - Entities designated to file applications

Current through all regulations passed and filed through July 1, 2024
Chartered nonpublic schools listed pursuant to rule
				3301-11-11 of the Administrative
				Code shall be authorized to file applications and the
				required documentation on behalf of applicants if so designated in
				writing by the applicant. The department may establish procedures that allow an
				applicant to designate other entities to file an application on the applicant's
				behalf. In no case shall any financial charge be made to the applicant for
				application assistance.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-14 - Dispute resolution

Current through all regulations passed and filed through July 1, 2024
If, at any time, a dispute arises regarding the eligibility of
				a student to participate in the scholarship program or any other aspect of the
				operation of the program, the department shall be the final authority in the
				resolution of the dispute.
(A)
								A complaint
			 shall be 
								sent, in writing, by the aggrieved party to the
			 department. Attached to the complaint shall be any documentation supporting the
			 position of the aggrieved party.
(B)
								The department
			 shall acknowledge receipt of the complaint within three business days, review
			 the documents and make a determination of eligibility within forty-five days of
			 receiving the complaint.
(C)
								Should the aggrieved party disagree with the
			 determination, they may request a meeting with the department's designee to
			 review the determination. The requested meeting will take place within fourteen
			 days of the receipt of the request.
(D)
								Final
			 determinations will be made and communicated to the school within fourteen days
			 of the review meeting.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-11 - Educational Choice Scholarship Program › Section 3301-11-15 - Program administration

Current through all regulations passed and filed through July 1, 2024
Where not provided in Revised Code or
				rule,
								
								the department shall establish dates that constitute
				the deadlines for  activities
				related to the implementation of this chapter no later
				than the first of January prior to the school year to which the deadlines
				pertain. The department shall also adopt such procedures
				 necessary to implement
				this chapter
								including, but not be limited to:
(A) Procedures for handling incomplete
			 applications;
(B) Procedures for
			 performing income verification;
(C)
			 Procedures for 
								administering rule
			 3301-11-07 of the Administrative
			 Code;
(D) Procedures for resolving
			 questions of legal guardianship;
(E) Procedures for improving program
			 administration and client satisfaction through surveys and other processes;
			 and
(F) Procedures for reissuance
			 of lost or damaged warrants.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-02 - Administering state tests at the designated grades

Current through all regulations passed and filed through July 1, 2024
(A)
								Each
			 participating school will administer the state tests to all students in the
			 designated grade levels who are not specifically excused in accordance with the
			 Ohio Revised Code or the Administrative Code as follows:
(1)
									Administer the
			 third-grade English language arts test on any day of the test administration
			 period designated by the director of education and workforce, in accordance
			 with section 3301.0710 of the Revised Code as
			 follows:
(a)
										The
			 fall test administration period each school year is not to exceed five
			 consecutive school days, including the make-up testing period;
			 and
(b)
										The summer test administration period each school year
			 is optional and is not to exceed five consecutive school days. Intervention is
			 optional.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-03 - Establishing provisions for the participation of students with disabilities in state tests administered at the designated grades

Current through all regulations passed and filed through July 1, 2024
(A)
								Each
			 participating school will adopt a policy and establish procedures regarding the
			 participation of students with disabilities in the state tests. Such policy and
			 procedures will be consistent with this rule.
(B)
								Each excusal made
			 in accordance with this rule, and the reason for the excusal, will be made in a
			 student with a disability's IEP, or documented in writing for a section 504
			 student. The reasons for the excusal will include a statement of why the child
			 cannot participate in the general education test and why the alternate
			 assessment method is appropriate for the student.
(C)
								Any student
			 excused from taking a state test pursuant to this rule who nevertheless takes
			 and meets at least the proficient level of performance on said test may be
			 credited on the student's transcript with meeting the minimum performance
			 standard on the test if each accommodation provided meets the criteria provided
			 in this rule.
(D)
								A student's IEP team of a participating school, in
			 accordance with Chapter 3301-51 of the Administrative Code, will include in the
			 IEP of each student with a disability, or a participating school will document
			 in writing for any section 504 student, what specific accommodation(s), if any,
			 will be provided when a student takes any state test. Any student with a
			 disability who is obligated to take a state test may be provided any
			 accommodation that meets the following criteria:
(1)
									The accommodation
			 is specified in the student's IEP or section 504 plan and is provided for
			 classroom and district tests;
(2)
									The accommodation
			 does not change the content or structure of a test;
(3)
									The accommodation
			 does not change what type of knowledge or skill that a test is intended to
			 measure; and
(4)
									The accommodation does not change or enhance a
			 student's response as to what type of knowledge or skill is intended to be
			 assessed, but it facilitates how the response is provided or
			 accessed.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-04 - Establishing provisions for a waiver by the superintendent of public instruction

Current through all regulations passed and filed through July 1, 2024
(A)
								In accordance with sections
			 3314.08 and
			 3317.03 of the Revised Code, for
			 each year that assessments are
			 administered pursuant to the provisions of this chapter, a school district
			 and/or community school superintendent, head administrator or designee shall,
			 by the first reporting deadline in division (A) of
			 section 3317.03 of the Revised Code of
			 the following school year,
								 submit to the superintendent of public instruction in the manner
			 specified by the department of education any request for a waiver for any such
			 school with a student in its average daily membership who, in that school year,
			 did not take one or more of the assessments as required by rule
			 3301-13-02 of the Administrative
			 Code.
(B) The superintendent of public instruction may grant
			 a waiver for such an individual for good cause shown, such as a medical
			 condition attested to have prevented the student from taking one or more
			 assessments during any test administration period.
(C) The provisions of
			 this rule shall not be interpreted to mean that any student for whom a waiver
			 is granted is exempt from the assessment provisions of this chapter. Each
			 district and community school is accountable for all such students in
			 accordance with section
			 3302.03 of the Revised
			 Code.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-05 - Establishing security and security investigation provisions for tests

Current through all regulations passed and filed through July 1, 2024
(A)
								All test
			 questions and all other test materials, are considered secure test materials
			 and subject to the provisions of sections
			 3319.151 and
			 3319.99 of the Revised Code and
			 to the provisions of this rule.
(B)
								The test
			 materials that are specifically designated as "practice tests" and any
			 assessment released by the department as a public record in accordance with
			 section 3301.0711 of the Revised Code
			 and this rule are not considered secure.
(C)
								Each person
			 designated as a test coordinator for a participating school, in accordance with
			 rule 3301-13-02 of the Administrative
			 Code, is responsible for:
(1)
									Ensuring that all test security provisions are complied
			 with while test materials remain in a participating school;
(2)
									Ensuring that all
			 test security provisions are complied with during the administration of each
			 test administration session, including makeup sessions; and
(3)
									Accounting for
			 all test materials, including booklets by serial number and answer
			 documents.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-06 - Scoring and reporting tests

Current through all regulations passed and filed through July 1, 2024
(A)
								Each
			 participating school will ship all test materials developed by the department
			 to one district specified central collection location within the district and
			 from there ship the test materials to a designated scoring location in
			 accordance with the procedures specified by the department. These procedures
			 will include, but not be limited to, the following:
(1)
									The test
			 materials for grades three through twelve will be processed at the conclusion
			 of the regular test administration period with all completed scorable documents
			 shipped to the district specified central location in accordance with the
			 directions provided by the district and from there shipped to the designated
			 scoring service provider;
(2)
									The test materials for the alternate assessment for
			 grades three through twelve will be processed at the conclusion of the test
			 administration period with all completed scorable documents shipped to the
			 district specified central location in accordance with the directions provided
			 by the district and from there shipped to the designated scoring service
			 provider; and
(3)
									The test materials for the Ohio English language
			 proficiency assessment for grades kindergarten through twelve will be processed
			 at the conclusion of the administration period with all completed scorable
			 documents shipped to the district specified central location in accordance with
			 the directions provided by the district and from there shipped to the
			 designated scoring service provider.
Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-13 - Proficiency Tests › Section 3301-13-07 - Establishing the provisions and decision procedures for the fairness sensitivity review committees

Current through all regulations passed and filed through July 1, 2024
(A) Each fairness sensitivity review
			 committee will review all questions for tests prescribed under
			 sections 3301.0710 and
			 3301.0712 of the Revised Code
			 pursuant to section 3301.079 of the Revised
			 Code.
(B) Membership of each
			 fairness sensitivity review committee will consist of
			 not less than twenty and not greater than thirty-five
			 members in
			 each of
			 four grade level bands of tests: grades kindergarten through two, grades three
			 through five, grades six through eight, and grades nine through
			 twelve.
(C) Membership
			 will be
			 determined by the department.
(D)
			 Membership of each fairness sensitivity review committee
			 will
			 represent specific groups of educators, parents, and community members as
			 follows:
(1) Educators and/or parents of
			 hearing impaired students; at least one and not more than
			 four
			 members;
(2) Educators and/or
			 parents of visually impaired students; at least one and not more than
			 four
			 members;
(3) Educators and/or
			 parents of English learners; at least one and not more than
			 four
			 members;
(4) Educators and/or
			 parents of other students with disabilities; at least one and not more than
			 four
			 members;
(5) Educators and/or
			 parents of gifted students; at least one and not more than
			 four
			 members;
(6) Parents of students in
			 each grade band; at least two and not more than five members;
(7)
									Educators,
			 parents, and/or community members who represent various groups that
			 ensure a culturally diverse representation; at least three and not more than
			 five;
(8) Educators and/or parents
			 who represent all types of schools in Ohio; public, community schools, and
			 nonpublic schools for that grade band;
(9) All regions of the state of Ohio are
			 represented in the overall committee membership;
			 and
(10) A balance of gender, and
			 ethnicity is represented in the overall committee membership.