New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter D - Adult-Care Facilities › Part 487 - Standards For Adult Homes › Section 487.10 - Records and reports

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
		    operator shall collect and maintain such information, records or reports as
		    determined by the department to be necessary.
(b) The department or its designee may
		    examine the books and records of any facility to determine the accuracy of the
		    annual financial statement, or for any other reason deemed appropriate by the
		    department to effectuate the purposes of these regulations. The Justice Center
		    shall have access to any residential care facility within its jurisdiction and
		    adult care facilities in which a resident received mental health services as
		    described in section
		    487.7(d)(8)(iv),
		    (9)(ii), and (10) of this Part, and to
		    information, reports or records in such facility's possession as needed to
		    carry out the functions, powers and duties of the Justice Center, and shall
		    have such access related to the investigation of deaths concerning patients of
		    adult care facilities in which a resident who received mental health services
		    as described in section
		    487.7(d)(8)(iv),
		    (9)(ii), and (10) of this Part and mental
		    hygiene facilities who resided at such facilities at the time of their death or
		    were former residents of such facilities, and for which the Justice Center
		    determines that such information, report or record is necessary for the
		    completion of its investigation. The department and the Justice Center shall,
		    when required by law, or when so directed by the department or the Justice
		    Center and except as otherwise prohibited by law, be permitted to share
		    information obtained in their respective investigations of incidents.
(c)
Resident records.
(1) The operator shall maintain complete,
		    accurate and current records for each resident.
(2) These records shall be maintained in the
		    facility and shall be available for review and inspection by department staff
		    designees.
(3) Records shall be
		    maintained in a manner which assures resident privacy and accessibility to
		    staff to use in the provision of routine and emergency services.
(4) At a minimum, the operator shall
		    maintain:
(i) financial records for each
		    resident which contain, at a minimum, a copy of the current admission
		    agreement, documentation of the status of the resident's payment account,
		    personal fund account, and a current inventory of any personal property held in
		    custody for the resident by the operator;
(ii) personal records for each resident which
		    contain, at a minimum: personal data, including identification of the
		    resident's next of kin, family and sponsor; the name and address of the person
		    or persons to be contacted in the event of emergency; copies of the resident's
		    medical evaluations and other medical information, copies of the resident's
		    mental health evaluations, summaries of the social evaluations; and details of
		    referral and such other correspondence and papers as are available to document
		    the physical, mental and social status of the resident; and
(iii) records which are readily available to
		    food service staff and enable staff to plan for and accommodate prescribed
		    dietary regimens, allergies and individual food
		    preferences.