reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-3 - Student Policies › Section 3358:11-3-65 - Assistance and support to veterans and service members policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. The
			 purpose of this rule is to set forth the assistance and support that Owens
			 community college will provide to veterans,
								
								active duty
			 service members, including national guard and
			 reserves, and their spouses and dependents who may be pursuing advanced
			 degrees, certificates or training toward entering the civilian
			 workforce.
(B) Compliance
			 . This rule
			 and associated procedures comply  with 
								sections
			 3345.42,
								3345.421
								, 3345.422,
			 3345.424 and
			 3345.53
								 of the Revised
			 Code, and with federal statutes, including the Harry W.
			 Colmery Veterans Educational Assistance Act of 2017, Public Law No. 115-48;
			 Veterans Benefits and Transition Act of 2018, Public Law No. 115-407.
(C)
								
								Implementation. The chief student affairs officer or
			 designee will implement procedures, guidelines and forms, which are consistent
			 with the provisions of this rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-3 - Student Policies › Section 3358:11-3-66 - Campus and community complaint process policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Owens
			 community college provides a mechanism to collect and respond to general
			 complaints from students, staff, faculty and community members. The
			 establishment of a process, by which complaints are tracked, reviewed and
			 opportunities for continuous improvement, are promulgated in the associated
			 procedures by the chief student affairs officer.
(B)
								Implementation.
			 The chief student affairs officer or designee will implement procedures,
			 guidelines and forms, which are consistent with the provisions of this
			 rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-3 - Student Policies › Section 3358:11-3-67 - Fitness facility membership policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
			 Effective January 18, 2021, Owens community college grants access to the indoor
			 fitness and recreational facilities to a non-college individual who maintains a
			 valid fitness facility membership at the college.
(B)
								Responsibility.
(1)
									Membership and use of the facilities is voluntary at
			 the student health and activities center on the Toledo-area campus and the
			 fitness center and gym on the Findlay-area campus.
(2)
									An individual who
			 enters the fitness facility must either be a current student or employee; or,
			 an approved member with an active paid membership; and, must present a valid
			 college-issued identification card to be granted access.
(3)
									All users with a
			 purchased membership must agree to a liability release and indemnification to
			 be granted access.
(4)
									All users must abide by college policies, procedures,
			 and external regulations, including proper conduct and
			 civility.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-3 - Student Policies › Section 3358:11-3-68 - Student preferred first name policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. Owens
			 community college recognizes that as a community, students may use a name other
			 than their full legal name to identify themselves. Except when an individual's
			 legal name is required by law, policy or business need, an individual student
			 may request to be identified by a preferred first name that they have
			 designated. The college will acknowledge a preferred first name in addition to
			 a legal name in certain information systems, and the college will use the
			 preferred first name where possible.
(B)
								Application. This
			 rule applies to students.
(C)
								Definitions.
(1)
									Preferred first
			 name. A first name by which a person prefers to be identified that is not the
			 same as their legal name. For example, a preferred first name may represent
			 personal identity, professional name or a nick name.
(2)
									Legal name. The
			 first and last name that a person is given at birth and appears on a birth
			 certificate/official document recognized by a government or other legal entity;
			 or, the first and last name that appears on a marriage certificate,
			 court-issued or government-issued document on which a legal name change is
			 recorded.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-3 - Student Policies › Section 3358:11-3-69 - Anti-hazing policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement
			 and purpose. Owens community college strictly prohibits hazing in any form as
			 prescribed in section
			 2903.31 of the Revised
			 Code. Any member of the campus community, or individual(s) associated with an
			 organization recognized by or operating under the sanction of the college,
			 found responsible for violating this rule may face disciplinary action from the
			 college. Violations may also be subject to civil and criminal penalties under
			 Ohio law.
(B)
								Application. This rule applies to conduct that occurs
			 on or off-campus, between two or more people who are affiliated with the
			 college, or any student or other organization associated with the
			 college.
(C)
								Definitions.
(1)
									Hazing. Is
			 defined as doing any act or coercing another, including the victim, to do any
			 act of initiation into any student club or other organization or any act to
			 continue or reinstate membership in or affiliation with any student club or
			 other organization that causes or creates a substantial risk of causing mental
			 or physical harm to any person, including coercing another to consume alcohol
			 or a drug of abuse, as defined in section
			 3719.011
			 of the Revised Code.
(2)
									Recklessly. Is defined as, with heedless indifference
			 to the consequences; the person disregards a substantial and unjustifiable risk
			 that the person's conduct is likely to cause a certain result or is likely to
			 be of a certain nature.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-03 - Smoke-free buildings/vehicles

Current through all regulations passed and filed through July 1, 2024
Smoking is not permitted in any of the college's
				buildings, in any college vehicle, or in any area designated as a no-smoking
				area.
Replaces: 3358: 11-4-03
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-06 - Campus closings/delays policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose.
			 Circumstances beyond the college's control may require delaying the opening of
			 a campus or advancing the closing of a campus. Delays or closings are executed
			 in accordance with college procedures.
(B)
								Implementation.
			 The executive vice president of business affairs/chief financial officer will
			 implement procedures consistent with this rule.
Replaces: 3358:11-4-06
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-13 - Records retention policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In
			 accordance with section
			 149.33 of the Revised Code,
			 commonly known as the Ohio public records act, the board of trustees of Owens
			 community college has full responsibility for establishing and administering a
			 records program for Owens community college, applying efficient and economical
			 methods to the creation, maintenance, retention, preservation, and disposition
			 of records of Owens community college.
(B)
								In accordance
			 with the Revised Code, a record is defined as: any document, device or item
			 that is 1) stored on a fixed medium, i.e., paper, computer, film; 2) created,
			 received, or sent under the jurisdiction of a public office, and; 3) documents
			 the organization, functions, policies, procedures, operations or other
			 activities of the office.
(C)
								The office of the executive vice president/chief
			 financial officer is responsible for administering the college records
			 retention program. Each vice president or other officer having custody of
			 college records is responsible for consulting with the executive vice
			 president/chief financial officer or designee to establish and ensure
			 compliance with an on-going records retention schedule specific to that office.
			 The complete records retention schedule shall be maintained by the office of
			 the executive vice president/chief financial officer as the Owens community
			 college records retention manual and may be revised as
			 necessary.
(D)
								College records shall be retained for such period as is
			 required by the retention schedules, and may be disposed of only in accordance
			 with disposition instructions included in the Owens community college records
			 retention manual or as further developed by the office of the executive vice
			 president/chief financial officer. When records are destroyed in accordance
			 with a records retention schedule, a certificate of records disposal must be
			 filed with the office of the executive vice president/chief financial
			 officer.
(E)
								As stated in section
			 149.351 of the Revised Code, all
			 records are the property of the college, and shall not be removed, destroyed,
			 mutilated, transferred, or otherwise damaged or disposed of except in
			 accordance with the records retention program of the college as outlined
			 above.
Replaces: 3358:11-4-13
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-15 - Public records policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In
			 accordance with Chapter 149. of the Revised Code, commonly known as the Ohio
			 Public Records Act it is the policy of Owens community college to comply with
			 the letter and the spirit of the Ohio Public Records Act. Public records shall
			 be released to a requestor, unless that record is an exception as listed in
			 division (A) of section
			 149.43 of the Revised Code or
			 that record is student information protected by the Family Education Rights and
			 Privacy Act, 20 U.S.C.
								1232g; 34 CFR Part 99.
(B)
								Definitions. In
			 accordance with division (G) of section
			 149.011 of the Revised Code, a
			 record is defined as: any document, device or item that is stored on a fixed
			 medium, i.e., paper, computer, film; created, received, or sent under the
			 jurisdiction of a public office; and, documents the organization, functions,
			 policies, procedures, operations or other activities of the office. Records
			 retention schedules are found in the records retention policy, rule
			 3358:11-4-13
			 of the Administrative Code and the records retention manual posted on the
			 intranet of the Owens community college website.
(C)
								In accordance
			 with section 149.43 of the Revised Code, a
			 public records request is any transmitted request (whether oral or written) to
			 inspect a public record or to have a public record copied and mailed or
			 electronically transmitted to a requestor.
(D)
								To facilitate a
			 timely response, members of the media should submit requests to the director of
			 public and media relations. Any other member of the public should submit
			 requests to the college office having custody or control of the
			 records.
(E)
								The public records request must be described with
			 sufficient clarity to allow the college to identify, retrieve and review the
			 records.
(F)
								Copies or inspection of public records will be made
			 available in a prompt and reasonable timeframe and may include legal
			 review.
(G)
								Any denial or redaction of public records requested
			 will include an explanation, including legal authority.
(H)
								This policy shall
			 be accompanied by specific procedures for public records requests. The policy
			 shall be posted in offices most likely to receive public records requests and
			 on the Owens community college website.
(I)
								Implementation.
			 The vice president for human resources will implement procedures and forms
			 consistent with the provisions of this policy.
Replaces: 3358:11-4-15
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-16 - Wireless telecommunication devices for business purposes policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The purposes of this policy is for Owens
			 community college to be compliant with federal regulations; for the eligibility
			 of employees to receive supplemental compensation stipends (taxable to the
			 employee) to cover business-related expenses of employee-owned wireless
			 telecommunication devices; and for the discontinuance of college-owned wireless
			 telecommunication devices exclusively used by individual
			 employees.
(B)
								Definitions. Wireless telecommunication devices are
			 defined as cellular phones, data card services, personal digital assistants, or
			 any other portable wireless telecommunication devices that have voice and/or
			 data capabilities.
(C)
								Exceptions. This rule does not apply to college-owned
			 pagers or mobile radios issued to individual buildings and grounds, safety and
			 security personnel. Additional exceptions will be handled on a case-by-case
			 basis for approval by the executive vice president/chief financial officer or
			 designee.
(D)
								Implementation. The executive vice president/chief
			 financial officer will implement procedures, eligibility criteria and forms
			 that are consistent with this rule.
Replaces: 3358:11-4-16
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-18 - Cybercommuting policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Owens community college
			 considers cybercommuting to be a viable alternative for the college's business
			 continuity plan, for campus emergencies, pandemic or other catastrophic
			 incidents and situations. Owens community college also considers cybercommuting
			 to be a viable alternative work arrangement on a case-by-case basis where the
			 characteristics of an individual, a job and supervisor are best suited to such
			 an arrangement.
(B) Definition.
			 Cybercommuting is when an employee works either at home, on the road, or at a
			 satellite location for all or part of the regular work week. Cybercommuting is
			 a voluntary work alternative that may be appropriate for some employees and for
			 some jobs. It is not an entitlement; it is not a college-wide benefit; and it
			 in no way changes the terms and conditions of employment with the
			 college.
(C) Application and
			 eligibility. This rule
								 and accompanying procedures are applicable
			 to eligible, non-bargaining unit employees. The approval of a cybercommuting
			 work alternative is on a case-by-case basis, and it is at the convenience and
			 sole discretion of the college.
(D)
			 Implementation. The 
								office of human resources will implement
			 procedures and forms, which are consistent with the provisions of this rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-19 - Institutional review board for research policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 board of trustees establishes an institutional review board for the purpose of
			 protecting the rights and welfare of human subjects in
			 research.
(B)
								Definition. Research at the college means a systematic
			 investigation, including research development, testing and evaluation, designed
			 to develop or contribute to generalizable knowledge.
(C)
								Application.
			 Owens state community college is a publicly funded institution of higher
			 education and is required to comply with federal, state, local laws,
			 regulations and professional protocols. Specifically,
			 45 C.F.R.
			 46.101 for protection of human research
			 subjects shall apply to the institutional review board and to individuals who
			 conduct research at/for/or in sponsorship of Owens state community college,
			 regardless of the source of funding.
(D)
								Authorization.
			 The institutional review board is authorized to take administrative action to
			 apply federal, state and local regulations as well as professional protocols,
			 procedures and guidelines for the purpose of protecting the rights and welfare
			 of human subjects in research conducted at/for/or in sponsorship of Owens state
			 community college.
(E)
								Implementation. The college's chief academic officer
			 shall make appointments to the institutional review board. The institutional
			 review board shall review all projects and programs involving human subjects,
			 and the board shall function under the direction of the assigned institutional
			 official, who is responsible for research oversight and whose office shall
			 support the activities of the institutional research board.
Replaces: 3358:11-4-19
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-20 - College vehicle operation policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 purpose of this rule is to provide for the safe operation of college or
			 personal vehicles for college-sanctioned travel or for authorized college
			 purpose.
(B)
								Definition. College vehicles are owned, leased, rented,
			 loaned or controlled by the college. Personal vehicles are privately-owned by
			 individuals who are conducting authorized college business or
			 travel.
(C)
								Application. This rule, associated procedures and laws
			 apply to any college employee, student or independent contractor who is
			 licensed, insured and operates a vehicle for an authorized college
			 purpose.
(D)
								Action. Applicable individuals who are in violation of
			 this rule, associated procedures or laws shall be subject to disciplinary
			 action.
(E)
								Implementation. The designee of the executive vice
			 president for business affairs will implement procedures and forms consistent
			 with the provisions of this rule.
Replaces: 3358:11-4-20
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-22 - Smoke-free and tobacco-free college policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The Ohio
			 board of regents has recommended all Ohio public colleges to implement
			 tobacco-free campuses. Health risks, hazards, loss and other detriments
			 associated with tobacco use are well documented. The purpose of this rule is to
			 promote the health and wellness of students, employees and visitors and to
			 enhance the safe and efficient operation of Owens community college by:
(1)
									Improving the
			 quality of the learning environment and by valuing the people who learn,
			 instruct, and work at the college, and those who visit the
			 college;
(2)
									Facilitating the efficient operation of the college by
			 maintaining the safety, cleanliness and appearance of college grounds and
			 buildings.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-23 - Motor vehicle regulations and parking policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. To provide safety and control of
			 parking and the operation of motor vehicles on property owned or controlled by
			 the college.
(B) De e includes an
			 automobile, van, truck, bus, motorcycle,
			 motorbike or any other vehicle required to be licensed by the state of Ohio or
			 another state or a dually authorized governmental agency for the current
			 registration period. License plates must be displayed and properly mounted as
			 required by law.
(C) Application.
			 This rule and accompanying procedures are applicable to students, employees,
			 guests or others who park on any property owned or controlled by the college.
(D)
								 Enforcement. The director of public
			 safety/chief of police, the department of public safety or designated local law
			 enforcement agencies shall enforce motor vehicle regulations, parking and the
			 provisions of this rule.
(E)
								 Appeal. A parking ticket appeal process
			 may be initiated  through the department of public safety.
(F)
								
			 Implementation. 
								The vice president of
			 administration or director, public safety/chief of police designee will
			 implement procedures consistent with this rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-24 - Construction purchasing policy

Current through all regulations passed and filed through July 1, 2024
(A) Threshold for competitive bidding. A
			 capital improvement project, whether local or state funded, with a project cost
			 of 
								two
			 hundred  thousand dollars and above must follow a formal competitive
			 bidding process, including advertising, in accordance with section
			 9.312, section
			 3358.10 and Chapter 153. of the
			 Revised Code.
(1) Improvement projects with a
			 total project cost equal to or greater than 
									two hundred
			 thousand dollars shall be advertised after the notice calling for bids has been
			 published once a week for three consecutive weeks in at least one newspaper of
			 general circulation within the Owens community college district where the work
			 is to be done.
(2) The board of
			 trustees shall approve the contract of the recommended lowest responsive and
			 responsible bidder. Such contracts shall be accompanied by or shall refer to
			 plans and specifications for the work to be done. Such contracts shall be
			 signed by the board of trustees chairperson and by the contractor.
(3) The treasurer/chief financial officer
			 shall certify there are sufficient funds for the project in accordance with
			 section 3358.10 of the Revised
			 Code.
(4) The college shall obtain
			 a bid bond and performance and payment bond for all projects with a total
			 project cost equal to or greater than 
									two hundred thousand dollars.
(5) A project may not be divided into
			 separate projects to avoid competitive bidding.
(6) Thresholds are based on total project
			 cost, not contract cost, regardless of the source of funds.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-26 - Deposit of funds policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. The
			 purpose of this rule is to provide a framework for the prudent management of
			 all public funds. The deposit of funds shall be in accordance with section
			 9.38 of the Revised Code
			 (deposit of public moneys).
(B)
								Definition.
			 Public money and funds includes cash, checks, credit card receipts and
			 electronic transfers.
(C)
								Deposit of funds. All funds must be deposited with the
			 appropriate office on the business day following the day of the receipt of
			 funds, unless, at the end of a business day, the amount to deposit is less than
			 one thousand dollars, and the funds can be safeguarded. In that case, the
			 deposit may be delayed until the third business day, or when the amount on hand
			 reaches an amount equal to or greater than one thousand dollars, whichever
			 comes first.
Checks received at the college and made payable to Owens
				community college should be restrictively endorsed upon receipt. The
				controller's office may be contacted for endorsement stamp
				specifications.
(D)
								Non-compliance. Non-compliance with the deposit of
			 funds rule and the time limits will result in a notice of violation that will
			 be shared with the appropriate dean/supervisor or vice president/president and
			 the controller. Depending on the circumstance, non-compliance may be subject to
			 the Owens community college rule
			 3358:11-5-52
			 of the Administrative Code (standards of conduct and disciplinary process
			 policy and corresponding procedures).
(E)
								Implementation.
			 The controller's office will implement the provisions of this
			 rule.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-27 - Rights to and interests in discoveries, inventions or patents policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is the rule of Owens community college to
			 comply with section
			 3345.14
			 of the Revised Code, as amended, which states, all rights to and interests in
			 discoveries, inventions or patents, which result from research or investigation
			 conducted in any experiment station, bureau, laboratory, research facility or
			 other facility of the college, or by employees of the college acting within the
			 scope of their employment or with funding, equipment or infrastructure provided
			 by or through the college, shall be the sole property of the college. Any such
			 rights, interests or disposition from such discoveries, inventions, or patents,
			 which the college owns or may acquire, shall be, as the board of trustees may
			 direct.
(B)
								Applicability. This rule applies to any individual,
			 firm, association, corporation, governmental agency, or to any employee of the
			 college who may have a financial interest in such discoveries, inventions or
			 patents. As stated in section
			 3345.14
			 of the Revised Code, all members of the board of trustees shall be governed by
			 Chapter 102. and, sections
			 2921.42
			 and
			 2921.43
			 of the Revised Code.
(C)
								Requirements.
(1)
									An applicable employee must disclose
			 any financial interest that is held in such discoveries, inventions or patents
			 to the college president.
(2)
									The college president may designate a
			 college administrator, as the need may arise. The designated college
			 administrator shall facilitate the information that shall be disclosed, and the
			 safeguards to be applied in order to manage, reduce or eliminate any actual or
			 potential conflict of interest or the misuse of resources, students or
			 employees.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-28 - Procurement for federal awards policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is
			 the rule of Owens community college to comply with the federal office of
			 management and budget guidance for grants and agreements; specifically with the
			 uniform administrative requirements, cost principles and audit requirements for
			 federal awards, 2 C.F.R. 200.
(B)
								Applicability.
			 The college is responsible for the efficient and effective administration of
			 the award of federal grant funds. Such funds shall be administered in a manner
			 consistent with all applicable federal, state and local laws, the associated
			 agreements/assurances, program objectives and the specific terms and conditions
			 of a grant award. This rule applies all departments within the college.
This rule supplements and supports the
				Owens community college rules
				3358:11-4-12 of
				the Administrative Code (purchasing) and 3358:11-4-24 of the Administrative
				Code (construction purchasing). College administration shall adhere to the
				contracting manual provided through the legal services office.
(C)
								Implementation. The treasurer/chief financial officer has
			 the authority to promulgate procedures and standards consistent with this rule,
			 including but not limited to:
(1)
									General procurement for supplies, materials, services
			 and equipment acquired with federal or college matching funds.
(2)
									Management, use
			 and disposition of equipment acquired, in whole or in part, with federal or
			 college matching funds.
(3)
									Implement overall internal controls to provide
			 reasonable assurance of compliance with federal, state, local statutes,
			 regulations and the terms and conditions of the federal grant award, and in the
			 specific areas of:
(a)
										Cash management in order to provide reasonable
			 assurance that all assets, including federal, state and local funds are
			 safeguarded against waste, loss, unauthorized use, or
			 misappropriation.
(b)
										Time and effort reports in order to provide reasonable
			 assurance that salaries and benefits are accurate, allowable and properly
			 allocated to federal or non-federal funds.
(c)
										Administration of
			 cost principles and sound management practices in order to provide reasonable
			 assurance of the efficient and effective administration of federal
			 funds.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-4 - College Policies In General › Section 3358:11-4-29 - Asset disposition policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. It is
			 the rule of Owens community college to comply with state and federal
			 regulations and governmental accounting standards in maintaining accurate asset
			 records from acquisition to final disposition of an asset. The purpose of this
			 rule is to address the disposition of moveable and fixed assets that no longer
			 fulfill the purpose for which acquired.
(B)
								Definitions.
(1)
									A moveable asset is tangible personal property that can
			 be moved without impacting the building or structure. This includes but is not
			 limited to: furniture, equipment (office, lab, audio/visual), computer
			 hardware, and vehicles.
(2)
									A fixed asset is a permanently attached building
			 fixture or equipment that cannot be removed without disrupting the building or
			 structure. This includes but is not limited to: lab fixtures, light and
			 plumbing fixtures, mechanical equipment, safety and security
			 equipment.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-01 - Compensation program policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. It is the objective of Owens
			 community college board of trustees to establish 
								a compensation program that enables the college to pay
			 competitively compared with the market and recognizes individual experience,
			 skills, and performance; to manage compensation and career progression to
			 ensure internal equity and consistent application of the compensation
			 program; and, is
								 within the budgetary resources of the
			 college.
(B) Responsibility. The
			 president is responsible for the 
								compensation program,
			 which includes the president's approval of an adjustment or an amendment to the
			 board-adopted formal 
								compensation structure and grades.
(C)
								Compensation
			 recommendation. The president's recommendation for the initial
			 appointment/compensation of full-time employees and for any subsequent
			 compensation adjustment will require the approval of the board of
			 trustees.
(D) Implementation. The vice president of
			 administration or human resources designee (executive
			 director, human resources) is responsible for the regular review and the
			 implementation of the compensation program.
(E)
			 Supplements. This rule supplements and supports the Owens community college
			 rule
			 3358:11-5-13
			 of the Administrative Code (exempt and nonexempt employment).
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-03 - Payroll policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. Owens community college
			 employees will be paid on a biweekly basis. All
			 necessary payroll documentation must be completed by the employee before
			 payroll can be processed. Pay cannot be issued without proper documented
			 information, which includes the employment recommendation form and the
			 electronic payroll authorization form.
(B) Timesheets. Non-exempt staff are paid on
			 the basis of a biweekly timesheet maintained by the employee and authorized by
			 the immediate supervisor. Some non-exempt staff, because of the nature of their
			 position, will be required to use a timeclock in lieu of filling out a
			 timesheet.
(1) Overtime. There may be
			 occasions when a supervisor may request an employee to work beyond the normal
			 hours. In such cases, the non-exempt employee shall work overtime only when
			 authorized by the appropriate supervisor. For those approved hours beyond forty
			 during the week, the employee shall be paid at 
									one and one-half
			 times the normal rate for hours worked, in accordance
			 with the provisions of the Fair Labor Standards Act of 1938, as amended.
			 Or if authorized by a supervisor, a non-exempt
									 employee may
			 elect
									compensatory time,
			  in accordance with established
			 procedure and may not accumulate more than sixty hours of compensatory time at
			 any one time. Compensatory time is earned at one and
			 one-half times the normal rate for hours worked. Unused accrued overtime
			 compensatory hours shall be paid during the last pay date of each fiscal year
			 in cash . Unused accrued overtime compensatory
			 hours may be paid the first pay in November, if so elected by the
			 employee.
(2)
									 The employee is expected to
			 account for missed hours from work on the timesheet
			 with
									 paid
			 sick leave, paid vacation, unpaid leave or other circumstances which may
			 prevail.
(3)
									
									Leave time calculation for
			 non-exempt employees. All hours of time off will be taken from an eight hour
			 day. Examples, include but are not limited to:
(a)
										Time off of eight
			 hours: zero regular hours worked and eight leave hours on the timesheet. Eight
			 leave hours on the leave report.
(b)
										Time off of four
			 hours: four regular hours worked and four leave hours on the timesheet. Four
			 leave hours on the leave report.
(c)
										Time off of a
			 half hour: seven and a half regular hours worked and a half leave hour on the
			 timesheet. A half leave hour on the leave report.
(d)
										Time off of one
			 hour: seven regular hours worked and one leave hour on the timesheet. One leave
			 hour on the leave report.
(e)
										Time off of forty hours: zero regular hours worked and
			 forty leave hours on the timesheet. Forty leave hours on the leave
			 report.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-05 - Personnel file policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose. In
			 accordance with section
			 149.43 of the Revised Code,
			 commonly known as the Ohio public records act, a personnel file is a public
			 record and is subject to section
			 149.43 of the Revised Code. It
			 is the policy of Owens community college to comply with all federal and state
			 laws regarding access to and content of information within employee personnel
			 files. Some documents containing specific employee information that are
			 maintained by the college are not public records such as medical records,
			 intellectual property records and any other record made confidential by federal
			 or state law or are not considered to be a public record.
(B)
								Implementation.
			 The vice president of human resources will implement procedures and forms with
			 respect to access to, content of or other consideration of personnel files,
			 which are consistent with the provisions of this policy.
Replaces: 3358:11-5-05
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-07 - Daily work schedule policy

Current through all regulations passed and filed through July 1, 2024
(A) Exempt staff. The normal work schedule
			 for exempt salaried staff is forty hours per
			 week.
(B) Non-exempt
			  staff.
(1) The normal work schedule for
			 
									non-exempt employees is 37.5 hours per week, because
			 they forego morning and afternoon breaks, thus earning an additional half hour
			 each full day on the job. As such, they are paid for forty hours per
			 week.
(2)
									Non-exempt employees,
									 (such as buildings and grounds staff) who
			 take two fifteen-minute breaks each day work,
			 forty hours per week.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-09 - Outside employment/education policy

Current through all regulations passed and filed through July 1, 2024
(A) Education. Enrollment in college-level
			 course work shall be limited to two courses per term and must be reported in
			 writing in advance to the president.
			 In certain cases more than two courses may be taken
			 such as a cohort featuring several short courses in a term.
(B) Outside employment.
			 
								Such activities must be reported in writing
			 in advanceto the president
			 and the employee's supervisor.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-10 - Reduction in force policy

Current through all regulations passed and filed through July 1, 2024
For a variety of reasons during the life of any institution,
				circumstances may dictate that a reduction in force is necessary. These reasons
				may include lack of work;
				lack of funds; or abolishment of positions due to
				reorganization for efficient operations or reasons of economy. Should any
				of the aforementioned reasons result in the reduction
				in force
								,
				Owens community college will make a reasonable effort to reassign the affected
				employees to other positions at the college before enacting a reduction in
				force.
With respect to employees covered by a negotiated agreement,
				the 
								college will comply with all of the provisions
				set forth in said agreement.
(A)
								Delegation. The board directs the president to make
			 such a determination of implementing a reduction in force when circumstances
			 may dictate the necessity.
(B) Implementation.
			 The vice president of human resources will implement procedures consistent with
			 this 
								rule
			 and for purposes of legal compliance.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-11 - Resignation policy

Current through all regulations passed and filed through July 1, 2024
(A) Salaried full-time employees.
			  If an employee wishes to resign during the term of a
			 contract, a mutual agreement 
								should be reached between the employee and the
			 college
								.
(B) Hourly employees. An hourly employee who
			 wishes to resign should submit their resignation in writing
			 
			 and 
								should allow for a two-week notice.
(C) Retirement (all employees). If an
			 employee plans on retiring, they should submit their resignation as soon as
			 possible.
(D) Use of accrued
			 vacation.  Vacation leave that is accrued but unused on
			 the effective date of resignation will be paid to the employee in a lump sum.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-12 - Drug-free workplace and alcohol prevention policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose. 
			 Owens community college supports and maintains
								 a drug-free 
								environment to
			 provide for the health and safety of students, employees and visitors.
			 This rule prohibits the
								 unlawful
			  manufacture, distribution,
			  dispensation, possession or use of a drug, intoxicant, or
								 controlled substance; inappropriate use of a prescription drug, cannabis, or
			 alcohol on college
								
								premises or while conducting college
			 business; unauthorized use of alcohol by college employees on college premises
			 or in college vehicles on or off campus; and working under the influence of
			 alcohol or while using controlled substances. The consumption of alcohol at
			 events when the College has authorized such use is permitted; such consumption
			 at events must be approved by the College and comply with State regulations and
			 laws, including compliance with the legal drinking age.
(B) Application.
(1) This rule and the
			 terms of college or campus applies to all campuses, any location where
			 college activity takes place, and property owned,
			 leased, operated or controlled by the college 
									as well as
			 any
									 vehicles
			 
									owned,
			 leased or operated by the college.
(2) This rule applies to all
			 faculty, staff, and student employees
			 and
									 contractors.
(3) This
			 rule applies while working or participating in any college-related
			 activity.
(4)
									Controlled substances include but are not limited
			 to:
(a)
										Any
			 chemical compound added to federal or state regulations and denoted as a
			 controlled substance in the future;
(b)
										Cannabis, such as
			 marijuana and hashish;
(c)
										Depressants, such as chloral hydrate, barbiturates,
			 benzodiazepines and methaqualone;
(d)
										Hallucinogens,
			 such as LSD, mescaline, PCP, peyote, psilocybin, Ecstasy and
			 MDMA;
(e)
										Narcotics, such as propoxyphene, opium, heroin,
			 morphine and synthetic substitutes;
(f)
										Stimulants, such
			 as cocaine (and any derivatives) and amphetamines;
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-13 - Exempt and non-exempt employment policy

Current through all regulations passed and filed through July 1, 2024
(A).
								Purpose:
			 Employment positions at Owens community college will be classified as exempt or
			 non-exempt based on the provisions of the Fair Labor Standards Act of 1938, as
			 amended.
(B).
								The vice president of human resources shall be
			 responsible for the review of all positions and appropriate classification to
			 ensure compliance with the Fair Labor Standards Act of 1938, as
			 amended.
Replaces: 3358:11-5-13
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-25 - Faculty rank policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose
								.
(1) Owens community
			 college
									 has a
			 system of faculty rank which categorizes into four classes: instructor;
			 assistant professor; associate professor; and professor. The initial rank for
			 new employees is determined by the president with input from the chair, the
			 dean, and the vice president/provost
									. A new
			 member coming from another regionally accredited post-secondary institution may
			 enter at the rank held at the other institution. Years in rank is defined as
			 "years in rank held at Owens community college
									."
(2) Promotion from one rank to the next is
			 accomplished by applying for rank promotion; meeting predetermined criteria and
			 receiving the recommendation of supervisors; receiving the recommendation of
			 the rank committee; and, upon the recommendation of the vice president/provost
									 and the president, receiving the
			 approval of the board of trustees. Consideration for rank promotion includes
			 evaluation of teaching effectiveness, professional
			 development and contributions to department, college, profession, and
			 community.
(3) The college
			 recognizes that contributions to Owens community
			 college
									 take many
			 forms.
(a) Evidence of teaching
			 effectiveness. Demonstrated competency in the instructional activity; including
			 classroom/laboratory instruction, curriculum and/or program development,
			 development of innovative teaching methods, and other course
			 involvement.
(b) Performance of
			 departmental duties. Demonstrated involvement in and a contribution toward
			 departmental activities.
(c)
										
										Participation in non-departmental
			 activities
										. Demonstrated contribution to the overall
			 growth and betterment of the institution.
Ohio Administrative Code › Title 3358:11 - Michael J. Owens Community College › Chapter 3358:11-5 - Employee Policies › Section 3358:11-5-31 - Health/life insurance policy

Current through all regulations passed and filed through July 1, 2024
(A) Health insurance. Medical, dental,
			 vision, and prescription drug insurance benefits are provided to full-time
			 employees. New full-time employees should apply for health insurance coverage
			 within the designated enrollment period from the start date of employment. For
			 full-time employees not covered by collective bargaining agreements, coverage
			 for medical, prescription, vision and dental benefits begins on the first day
			 of the month after the month of hire. Coverage for all benefits ends at the end
			 of the payroll period in which the employee ends employment at the college. A
			 bargaining employee shall refer to the respective collective bargaining
			 agreement.
(B) Life insurance. Each
			 full-time employee of the college is provided with a fully paid term life
			 insurance policy in an amount not less than fifty thousand dollars and not more
			 than two times the employee's regular full time salary, maximum cap of
			 three-hundred thousand dollars. Coverage is provided for the duration of
			 employment, within restrictions of the insurance policy itself.