Oklahoma Administrative Code › Title 210 - State Department of Education › Chapter 1 - State Board of Education › Subchapter 1 - General Provisions › Section 210:1-1-5 - Administrative office

Current through Vol. 41, No. 20, July 1, 2024
The State Board Administrative Office consists of the Chief
				  Executive Secretary to the Board who also serves the State Board of Vocational
				  and Technical Education and who is appointed by the State Board of Education,
				  but is not an official voting member of either Board [70-3-104 & 34]; the
				  Administrative Assistant; and the Secretary.
(1)
Duties of the Chief Executive
				Secretary.
Under the direction of the Board's Executive Officer, the
				Chief Executive Secretary performs duties for the Board in carrying out its
				legal functions as follows:
(A) collects
				copies of materials to be discussed at ensuing meetings and distributes same to
				Board members in advance;
(B)
				prepares agendas, reports, resolutions, and other backup information for Board
				meetings and hearings, and makes all other necessary meeting
				arrangements;
(C) is responsible
				for all correspondence; mailouts to board members, such as electronic mail,
				legislative update, and board agenda materials; transcriptions and
				certification of minutes; monitoring teacher hearing procedures and maintaining
				hearing records; and for keeping an accurate record of the proceedings of Board
				meetings and hearings [25-312 & 436];
(D) files a schedule of Board meetings in
				advance with the office of the Secretary of State; gives written notice,
				displays a public notice and agenda of all Board meetings showing date, time,
				and place [25-311.1 & 435.1];
(E) publishes all rules and regulations with
				any proposed amendments or additions which are filed with the Governor, State
				Librarian and Archivist, President Pro Tempore of the Senate, and the Speaker
				of the House;
(F) supervises the
				maintenance of all files of the State Board including Tax-sheltered Annuity
				Contracts, Minutes, Certified Copies of Policies, Rules, and Regulations,
				Teacher Hearing Records, Tapes, etc.;
(G) gives new-member orientation to all new
				Board members;
(H) supervises
				office personnel in the Board Administrative Office, establishing office
				procedures;
(I) is responsible for
				the Seal of the State Board to attest and affix the Seal on all contracts,
				resolutions, and other important legal documents.
(J) prepares the minutes and other board
				records for transfer to the State Archives and State Records Center.
(K) maintains biographical sketches of Board
				members and keeps Board member pictures current in boardroom display;
(L) makes travel arrangements for Board
				members and prepares and notarizes travel claims;
(M) provides technical assistance and
				training for local boards and their staff and other organizations on Board
				procedures;
(N) serves as liaison
				with National Association of State Boards of Education (NASBE);
(O) monitors the teacher due process hearing
				procedures, as required by law;
(P)
				prepares an annual report on teacher hearing cases, including dispositions, and
				costs;
(Q) notifies the Governor in
				the event the Board grants approval for a local school district to change its
				status from dependent to independent; and
(R) performs all other duties pertaining to
				this office as the Board or the Executive Officer directs.