reglab/statecodes huggingface dataset:
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 95 - Real Estate and Leasing › Subchapter 3 - Real Property Disposal › Section 260:95-3-8 - Sale or lease, and redevelopment of property through Requests for Proposals

Current through Vol. 41, No. 20, July 1, 2024
(a) The Director of Real Estate and Leasing
				Services may invite the presentation of written proposals for purchase or
				lease, and redevelopment, of a surplus property provided it meets one or more
				of the following criteria:
(1) The property
				is listed on the National Register of Historic Places;
(2) The property is designated by the
				Oklahoma Historical Society as a property of historical interest or
				significance;
(3) The property is
				located within the Oklahoma State Capitol Complex; or
(4) The property is located within a campus
				owned by the State of Oklahoma.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 95 - Real Estate and Leasing › Subchapter 3 - Real Property Disposal › Section 260:95-3-9 - Disposal of surplus property through liquidation

Current through Vol. 41, No. 20, July 1, 2024
(a) The Director of Real Estate and Leasing
				Services may determine it is in the best interest of the state to dispose of a
				property through liquidation, in compliance with 74 OS § 61.8 and 61 OS
				§ 327, when the property has been offered for sale through public auction
				or sealed bids two (2) or more times and no acceptable bids were received. In
				determining if it is in the best interest of the state to liquidate a property,
				the Director of Real Estate and Leasing Services may consider the following:
(1) If continued ownership creates a
				liability for the state;
(2) If
				environmental factors are present that affect the desirability and value of the
				property; or
(3) If undue expenses
				to the citizens and State of Oklahoma are created by continued ownership of the
				property.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 100 - Oklahoma State Government Asset Reduction and Cost Savings Program › Section 260:100-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
The purpose of this Chapter is to provide information and
				procedures for state agencies, boards, commissions and public trusts to ensure
				compliance with the State Government Asset Reduction and Cost Savings Program.
				These rules are established pursuant to the Oklahoma State Government Asset
				Reduction and Cost Savings Program contained in Title 62, Section
				908
				of the Oklahoma Statutes to enable the Office of Management and Enterprise
				Services to obtain the necessary data to develop a comprehensive report
				detailing state owned properties and to indentify the five percent (5%) most
				underutilized properties.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 100 - Oklahoma State Government Asset Reduction and Cost Savings Program › Section 260:100-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this chapter, shall
				have the following meaning unless the context clearly indicates
				otherwise:
"Administrator"
means the Administrator of the
				Office of Management and Enterprise Services.
"Agency"
means any state agency, board, commission
				or public trust having the State of Oklahoma as a beneficiary.
"Appraisal"
means the practice of developing and
				reporting an opinion of the value of real property in conformance with the
				Uniform Standards of Professional Appraisal Practice as promulgated by the
				Appraisal Standards Board of the Appraisal Foundation.
"Data.ok.gov website"
means Oklahoma's official
				website that allows users to download state files for analysis.
"Forms"
means documents the Administrator of the
				Department of Central Services prescribes and requires state agencies, boards,
				commissions, public trusts to use to provide information to DCS.
"Real Property"
means land, and generally whatever
				is erected growing upon or affixed to land; also rights issuing out of, annexed
				to, an exercising in or about land.
"Real Property Inventory"
means a comprehensive
				list of property submitted by the state agencies, boards, commissions, and
				public trusts listing all real property owned, the value of the property and
				any underutilized property.
"State-owned properties"
means all property
				lawfully appropriated by the state to its own use; all property dedicated to
				the state and all property which there is no other owner.
"Underutilized property"
means an entire property
				or portion thereof, with or without improvements, which is used only at
				irregular periods or intermittently by the accountable landholding agency for
				current program purposes of that agency, or which is used for current program
				purposes that can be satisfied with only a portion of the property.
				Underutilized property may include: Undeveloped land; office buildings;
				warehouses; commercial and industrial facilities; military holdings; and
				residences.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 100 - Oklahoma State Government Asset Reduction and Cost Savings Program › Section 260:100-1-3 - Requirements of law; agency responsibility

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
In accordance with
			 section
			 908(D)
			 of Title 62 of the Oklahoma Statutes, each state agency, board, commission and
			 public trust having the State of Oklahoma as a beneficiary shall submit all
			 information requested concerning the state-owned properties the recipient of
			 the request controls, uses, or for which the recipient accounts, to the Office
			 of Management and Enterprise Services within 60 days of the date the request is
			 electronically sent. Each state agency that receives a request for data from
			 the Office of Management and Enterprise Services pursuant to the Asset
			 Reduction and Cost Savings Program is required to fully respond to the
			 request.
(b)
Information
			 Format.
The information contained in the response shall be in electronic
			 form in the format designated by the Office of Management and Enterprise
			 Services within the request. Forms or instructions will be developed by for use
			 by the agencies to facilitative requirements of this chapter. The Real Estate
			 Department of the Office of Management and Enterprise Services shall publish
			 the forms on the agency website and provide forms upon request.
(c)
Extension.
Additional time
			 to respond may be granted by the Administrator or a designee, only upon a
			 written request made ten (10) days before the expiration of the date the
			 response is originally due. The request for extension shall include the reasons
			 any extension is necessary and shall list the information that is not available
			 without an extension. Such requests may or may not be granted by the
			 Administrator.
(d)
Non-Responsive.
In the event that any agency receives a request
			 and fails to timely respond with the information required, the recipient will
			 be listed as nonresponsive in the report provided to the Legislature and will
			 be published on the "data.ok.gov" website.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 1 - General Provisions › Section 260:105-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
This chapter provides general information and provisions
				  pertaining to the transfer, disposal and acquisition of state surplus property
				  for use by state agencies, authorized entities, individuals and business
				  entities pursuant to the Oklahoma Surplus Property Act. [74 O.S., Sections 62.1
				  et seq.] The Director of the Office of Management and Enterprise Services
				  promulgated these rules pursuant to 74 O.S., Section 62.3. to ensure that
				  state-owned surplus property is disposed of at fair market value, in an
				  independent and ethical manner, and that the property or the value of the
				  property has not been misrepresented.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 1 - General Provisions › Section 260:105-1-3 - Exemption

Current through Vol. 41, No. 20, July 1, 2024
(a) State agency inability to perform Program
				requirements. If a state agency reasonably believes that it is unable to
				perform a requirement of the Program, the state agency may submit a written
				request for an exemption to the Administrator. The request must be signed by
				the chief administrative officer of the agency and state the reason for the
				exemption request.
(b)
Approval of exemption and notification.
The Administrator will
				review the request and determine whether to approve, conditionally approve or
				deny an exemption. Written notification of such determination which shall set
				forth conditions for approval or reasons for denial of the request will be sent
				to the state agency.
(c)
Exemption expiration.
Approval of an exemption shall expire upon
				the completion of the transaction designated in the exemption
				request.
(d)
Grand River Dam
				Authority (GRDA).
Sale of surplus power generation equipment and
				by-products by the GRDA shall be exempt from this Chapter. GRDA shall submit a
				detailed report of the sale of any surplus property disposed of pursuant to
				this Subsection to the Office no more than thirty days after the
				sale.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 1 - General Provisions › Section 260:105-1-4 - Prohibitions

Current through Vol. 41, No. 20, July 1, 2024
(a)
Donations of state property.
Donations of state property to private individuals, for-profit organizations or
				state employees is prohibited.
(b)
Sales to state employees.
The sale of state property to state
				employees is prohibited unless items are sold at announced public sales or
				auctions.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 3 - Declaration and Approval of Surplus Property › Section 260:105-3-1 - Declaring state property surplus

Current through Vol. 41, No. 20, July 1, 2024
(a)
Declaration and approval.
A state agency shall determine when its
				personal property is surplus property in accordance with 74 O.S., Section
				62.2.
(b)
Storage and
				preservation of surplus property by agency.
A state agency is
				responsible for the preservation of its surplus property prior to the official
				approval of its disposal required by the rules of this chapter.
(1) A state agency must make reasonable
				efforts to protect its surplus property from the elements, theft or any other
				means of destruction or deterioration.
(2) A state agency must make reasonable
				efforts to store surplus property no longer than six (6) months to minimize its
				depreciation.
(3) If a surplus
				property agent has reasonable cause to believe that the resale value of surplus
				property has been decreased because of negligent storage or handling by a state
				agency, costs incurred by the Office for the disposal of such property may be
				charged to the state agency.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 3 - Declaration and Approval of Surplus Property › Section 260:105-3-2 - Declaration of surplus vehicles and equipment

Current through Vol. 41, No. 20, July 1, 2024
(a)
Additional information.
Whenever a state agency desires to dispose of vehicles or equipment, the
				following information shall be included on the surplus property transfer form
				required by
				260:105-3-1(d):
(1) Make, model and model year;
(2) Body style, load rating, seats or
				passenger capacity, number of cylinders, number of drive wheels (i.e. 2 x 4 or
				4 x 4)
(3) Vehicle options (i.e.
				power steering, power brakes, air conditioning, AM/FM radio etc.)
(4) Mileage or operation hours;
(5) Color;
(6) VIN;
(7) General condition (i.e. runs, driveable,
				etc.);
(8) Type and location of any
				identifying markings on the vehicle or equipment;
(9) Any special equipment the state agency
				desires the surplus property agent to remove prior to vehicle or equipment
				disposal. Failure to request the approval and removal of special equipment at
				least 24 hours in advance of the disposal of the vehicle or equipment by an
				agent may result in the loss of the special equipment.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 3 - Declaration and Approval of Surplus Property › Section 260:105-3-3 - Cancellation or amendment of a surplus property transfer request

Current through Vol. 41, No. 20, July 1, 2024
(a) A state agency may notify the Office of
				its decision to:
(1) Withdraw a request for
				approval of the disposal of surplus property;
(2) Cancel a request for disposal of surplus
				property after its approval by the Administrator;
(3) Add or delete one or more items from a
				list of property submitted to or approved by the Administrator.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 3 - Declaration and Approval of Surplus Property › Section 260:105-3-4 - Transport and delivery of surplus property

Current through Vol. 41, No. 20, July 1, 2024
(a)
Transport method.
Upon
				receipt of approval of the disposal of surplus property from the Office, a
				state agency shall advise the surplus property agent the transport method the
				state agency desires to utilize to transport the property, vehicle or equipment
				to the location the agent specifies.
(1) A
				state agency shall be responsible for delivering surplus property to State
				Surplus, whenever possible. A state agency shall notify a surplus property
				agent at least 24 hours prior to the date it proposes to deliver surplus
				property to the State Surplus location.
(2) Whenever a state agency is unable to
				transport surplus property, the agency shall contact a surplus property agent
				to schedule pick up and transport by State Surplus.
(A) A state agency shall provide State
				Surplus a notice of no less than thirty (30) business days prior to the date
				the agency desires surplus property to be picked up.
(B) The notice period required in (A) of this
				paragraph may be decreased if it is determined that an emergency or other
				conditions exist which warrant earlier removal of surplus property upon
				approval by a surplus property agent.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 5 - Sale or Disposal of Surplus Property › Section 260:105-5-1 - Methods of disposal of surplus property

Current through Vol. 41, No. 20, July 1, 2024
(a) The method of disposal of surplus
				property must be approved by the Administrator in accordance with
				260:105-3-1(d)
				prior to disposal of state property by a state agency.
(b) Methods of disposal of surplus property
				are:
(1)
Transfer to a state agency or
				authorized entity.
Property is transferred to another state agency or
				authorized entity with or without charge as mutually agreed by both
				parties.
(2)
Sealed
				bid.
Property is sold by sealed bid in accordance with 74 O.S.,
				§85.1 et seq. and Subchapter 15 of this chapter by the state
				agency.
(3)
Public
				auction.
(A)
State Agency.
Property is sold at a public auction coordinated by the state agency, if
				authorized by statute.
(B)
Surplus Property Program.
Property is sold at a public auction
				coordinated by a surplus property agent in accordance with the rules of this
				Chapter.
(4)
Scrap
				metal.
Property is sold as scrap metal.
(5)
Trade-in.
Property is
				exchanged as trade-in for replacement equipment by a state agency.
(6)
Transfer to Office for disposal by
				a surplus property agent.
Agent disposes of surplus property, with the
				exception of vehicles and equipment, by any method listed in this subsection
				with no remuneration to the state agency.
(7)
Disposal by other means.
Property is disposed of by other specified means which are deemed to be in the
				best interest of the state at the request of the state agency.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 5 - Sale or Disposal of Surplus Property › Section 260:105-5-2 - Disposal by other than a surplus property agent

Current through Vol. 41, No. 20, July 1, 2024
(a)
Transfer to another state agency or
				authorized entity.
A state agency may determine that the direct transfer
				of state property to another state agency or authorized entity, with or without
				remuneration, is in the best interest of the state and request approval of such
				transfer from the Administrator.
(1) Official
				approval must be received prior to the transfer of state property. A request to
				transfer state property shall be made according to
				260:105-3-1(d).
(2) The transferring agency is responsible
				for obtaining a signed receipt for all property transferred pursuant to this
				section, in addition to maintaining a record of all property transferred.
				Records shall include, but are not limited to:
(A) Itemized list of property
				transferred;
(B) Reason for
				transfer;
(C) To whom property is
				transferred;
(D) Inventory number
				of property transferred;
(E)
				Acquisition cost, if known; and
(F)
				Estimated value at time of transfer.
(3) Whenever a state property transfer
				between two state agencies requires remuneration for the state property, all
				receipts and remittances required to effect such transactions shall be
				processed through the special cash fund created by 74 O.S., Section
				62.5.A.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 5 - Sale or Disposal of Surplus Property › Section 260:105-5-3 - Disposal of state property by a surplus property agent

Current through Vol. 41, No. 20, July 1, 2024
(a)
Method of disposal.
A
				surplus property agent shall determine the method of disposal for all surplus
				property transferred to State Surplus for disposal.
(b)
Public Auction.
A surplus
				property agent shall conduct periodic public auctions to dispose of surplus
				property that has been held on-site for longer than thirty (30) days.
(1) A public auction shall be open to
				individuals and business entities.
(2) The time, date and location of a public
				auction shall be advertised in a local newspaper and published on the Office
				website.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 5 - Sale or Disposal of Surplus Property › Section 260:105-5-4 - Processing special class surplus property

Current through Vol. 41, No. 20, July 1, 2024
(a)
Special classes of surplus
				property.
An agent may determine any surplus data processing copier,
				printer, telecommunications, other such technology equipment or portable
				buildings to be a special class of property based upon its value, operation, or
				structure.
(b)
Approval of
				special classes.
Special classes are declared surplus property and
				approved by the Administrator according to
				260:105-5-1.
(c)
On-site demonstrations to potential
				buyers.
Whenever a state agency declares items named in (a) of this
				section as surplus property and requests its transfer to the Office, an agent
				may determine that the property be retained on-site and in operation, if
				applicable, to permit demonstration to potential buyers. The determination will
				be based on the following:
(1) Disconnection
				and transportation of the property may drastically decrease its
				value;
(2) On-site demonstration of
				the property is for the overall best interest of the state;
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 5 - Sale or Disposal of Surplus Property › Section 260:105-5-5 - Disposal of hazardous waste

Current through Vol. 41, No. 20, July 1, 2024
(a)
Acceptance of hazardous material.
The Office shall not receive,
				store, handle or process any equipment, fluids, chemicals, residue or other
				property which have been identified as hazardous to the health or safety of the
				general public.
(b)
Notification of Department of Environmental Quality.
An agency
				discovering or suspecting the presence of hazardous material shall immediately
				contact the Department of Environmental Quality for direction and information
				related to its disposal.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-1 - Sales to related parties

Current through Vol. 41, No. 20, July 1, 2024
(a) A
				conflict of interest may exist or appear to exist when a related party attempts
				to purchase surplus property.
(b) A
				related party is defined as someone who may fit into any of the following
				categories pertaining to the surplus property in question:
(1) Has purchasing authority.
(2) Has maintenance authority.
(3) Has disposition or signature
				authority.
(4) Has authority
				regarding the disposal price.
(5)
				Has access to restricted information.
(6) Is perceived to be a related party using
				other criteria which may prohibit independence.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-2 - Transfer or sale to a state agency or authorized entity

Current through Vol. 41, No. 20, July 1, 2024
(a)
Priority purchase of surplus
				property.
An agent shall make all approved surplus property available to
				state agencies and authorized entities for review and priority purchase for a
				minimum of thirty (30) days prior to their transfer or sale.
(b)
Acquisition cutoff date.
The
				agent will schedule a reasonable cutoff date for final acquisition of surplus
				property by state agencies no less than five (5) days prior to the next
				regularly scheduled public auction date.
(c)
Transfer cutoff date.
All
				transfers to State Surplus after the cutoff date is scheduled will be approved
				by an Agent on a case by case basis based upon storage capacity prior to the
				auction.
(d)
Purchase
				price.
A state agency or authorized entity that desires to acquire
				surplus property, a vehicle or equipment from the Office may negotiate the
				purchase price for the property with a surplus property agent.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-3 - Public auction

Current through Vol. 41, No. 20, July 1, 2024
(a)
Public
				sales.
Sales to the public shall be made only by means of a public
				auction or sealed bids.
(b)
Payment deadline.
Final payment for surplus property by the public
				shall be made no later than 2:00 p.m. on the date of the auction.
(c)
Pick up deadline.
Surplus
				property shall be picked up after payment no later than 3:00 p.m. on the
				Tuesday immediately following the date of the auction.
(d)
Cancellation of transaction.
If payment is not made or property is not picked up by the cutoff time
				scheduled by the agent, the sale transaction shall be canceled.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-4 - Return of property after purchase

Current through Vol. 41, No. 20, July 1, 2024
All surplus property, vehicles and equipment are sold "as is"
				  and are nonreturnable.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-5 - Payment provisions

Current through Vol. 41, No. 20, July 1, 2024
(a)
General
				requirements for purchases.
Payment made by the public shall be at the
				time of purchase and prior to removal of the property purchased. Payment for
				purchases by state subdivisions shall be within 45 days following the purchase
				and removal of the property. The following provisions apply to all sale
				transactions prior to the release of property by an agent:
(1)
State agency, political
				subdivision, school district.
A state agency, political subdivision or
				school district shall:
(A) Provide a purchase
				order for the mutually agreed purchase price at the time of purchase;
				and,
(B) Submit a billing invoice
				which contains the name and address of the purchasing agency or authorized
				entity and the name of the representative making the purchase on behalf of the
				agency or authorized entity with the payment; or,
(C) Make payment with a state approved
				purchase card.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-6 - Conditions of service

Current through Vol. 41, No. 20, July 1, 2024
(a)
Delinquent accounts.
State agencies that are delinquent sixty (60)
				days or more with payment to the Office shall be considered in arrears. Written
				notice of the delinquency and outstanding balance will be sent to the agency.
(1) Accounts delinquent for more than 120
				days shall be subject to suspension by the Director. Suspension of an account
				bars the agency from the purchase of additional surplus property until payment
				is received and the account is no longer in arrears.
(2) The Director may waive suspension if it
				is determined that the suspension will disrupt vital services to the public,
				cause undue hardship, or is otherwise in the best interest of the agency and/or
				the state.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 7 - Acquisition of Surplus Property › Section 260:105-7-7 - State agency reimbursement

Current through Vol. 41, No. 20, July 1, 2024
(a)
Payment schedule.
Whenever the Office sells vehicles or equipment
				for a state agency, reimbursement of sales receipts shall be issued to the
				state agency in the month following the month of sale of the property.
(1) Sales receipts shall be accompanied by a
				report which includes:
(A) a description of
				the item(s) sold;
(B) the sale
				price and the portion of the sale price paid back to the agency.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 9 - Surplus Property Records › Section 260:105-9-1 - Surplus property record keeping by a state agency

Current through Vol. 41, No. 20, July 1, 2024
The chief administrative officer of each state agency shall
				  maintain a current list of all surplus property. (74 O.S., Section 62.6.) The
				  list shall include the following:
(1)
				Detailed description of surplus property;
(2) Street address and city or town where
				surplus property is maintained;
(3)
				Original purchase price, if known. If purchase price is unknown, estimate of
				current market value;
(4) If
				surplus property is disposed of, the method of disposal approved by the
				Administrator, which shall include:
(A) If
				sold, date of sale, selling price, name and address of buyer; or,
(B) If transferred, name and address of state
				agency or authorized entity to which transferred; or,
(C) If otherwise disposed of, a description
				of the manner of disposal.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 105 - State Surplus Property › Subchapter 9 - Surplus Property Records › Section 260:105-9-2 - Surplus property record keeping by a surplus property agent

Current through Vol. 41, No. 20, July 1, 2024
The surplus property agent shall keep and maintain the
				  following surplus property records:
(1)
Vehicle and equipment
				information.
A record for each vehicle or piece of equipment received
				from a state agency for disposal, which contains:
(A) a description of the vehicle or
				equipment;
(B) the transport
				method;
(C) all documents required
				by this subchapter related to the vehicle or equipment;
(D) records for expenses incurred by the
				agent for:
(i) transport of the vehicle or
				equipment;
(ii) removal of markings
				from a vehicle or equipment;
(iii)
				removal of special equipment from a vehicle or equipment;
(iv) additional parts for a vehicle or
				equipment; and
(v) labor expenses
				to install parts on a vehicle or equipment.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 1 - General Provisions › Section 260:110-1-1 - Purpose

Current through Vol. 41, No. 20, July 1, 2024
This Chapter establishes procedures and standards and
				  provides information for the administration of inventories of tangible assets
				  owned by state boards, commissions, institutions, agencies and the institutions
				  comprising The Oklahoma State System of Higher Education and the University
				  Hospitals Authority as authorized pursuant to the provisions of 74 O.S.,
				  Section 110.1 and the Administrative Procedures Act.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 1 - General Provisions › Section 260:110-1-2 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words or terms, when used in this Chapter,
				  shall have the following meaning unless the context clearly indicates
				  otherwise:
"Agency"
means a state board, commission,
				  institution, agency, or an institution comprising the Oklahoma State System of
				  Higher Education and the University Hospitals Authority.
"Agency inventory control officer"
means a
				  person an agency appointing authority designates to provide tangible asset
				  information to the Office.
"Chief administrative officer"
means the
				  individual responsible for directing the administration of a state agency. The
				  term does not mean other individuals that make policy for a state
				  agency.
"Computer application"
or
				  "application"
means a system that allows electronic data entry, storage
				  and transfer from one computer or system to another.
"Director"
means the Director of the Office of
				  Management and Enterprise Services or his designee.
"Form"
means a document the Director prescribes
				  and requires agencies to use to provide inventory information to the
				  Office.
"Historical significance"
means a tangible asset
				  that has enhanced value due to its relation to past events or
				  circumstances.
"Inventory"
means a detailed list of tangible
				  assets.
"Inventory tag"
or "tag"
means a
				  form of unique identification an agency applies to a tangible asset.
"Office"
or "OMES"
means the Office
				  of Management and Enterprise Services.
"State inventory control officer"
means a person
				  the Director designates to receive agency tangible asset information.
"Surplus property"
means a tangible asset an
				  agency intends to dispose of pursuant to applicable provisions of law.
"Tangible assets"
mean machinery, implements,
				  tools, furniture, livestock, vehicles and other apparatus that an agency may
				  use repeatedly without material impairment of its physical condition and have a
				  calculable period of service and a value exceeding the reporting threshold the
				  Director of the Office of Management and Enterprise Services establishes for
				  the entity. [74 O.S., Section 110.1(D)]
"Threshold"
means the dollar amount specified by
				  the Director as the value of tangible assets required to be reported by an
				  agency.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 1 - General Provisions › Section 260:110-1-3 - Threshold determination

Current through Vol. 41, No. 20, July 1, 2024
(a)
General threshold.
Unless the Director specifies otherwise
				(Reference (b) of this Section), the threshold for tangible asset inventory
				reports is $500.00.
(b)
Specified threshold.
The Director may specify an individual
				threshold for an agency which shall be greater than $100.00 but not to exceed
				the amount authorized by 74 O.S., Section 110.1.
(c)
Threshold considerations.
Whenever the Director specifies an individual threshold for an agency, the
				capabilities of the agency to provide an inventory of tangible assets to the
				Office shall be considered:
(1) If an agency
				demonstrates reliable tangible asset reporting capabilities, the Director may
				specify a threshold greater than $500.00 but not to exceed the amount
				authorized by 74 O.S., Section 110.1.
(2) If an agency demonstrates unreliable
				tangible asset reporting capabilities or does not meet reporting requirements,
				the Director may specify a threshold not to exceed $500.00.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 1 - General Provisions › Section 260:110-1-4 - Agency inventory control officer

Current through Vol. 41, No. 20, July 1, 2024
(a)
Inventory control officer.
Each agency subject to this chapter
				shall appoint at least one (1) agency inventory control officer.
(1) The name, address and telephone number of
				the individual designated pursuant to this subsection shall be submitted in
				writing to the Office by January 15.
(2) Written notification of any changes to
				information relating to the agency inventory control officer must be submitted
				to the Office within thirty (30) days of the change.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-1 - Inventory report

Current through Vol. 41, No. 20, July 1, 2024
(a)
Report
				due date.
All agencies must submit an annual report of current inventory
				of tangible assets owned by the agency as of June 30 of the preceding fiscal
				year to the Office by August 15. The report shall include all tangible assets
				based upon the threshold stated in
				260:110-1-3(a).
(1) An agency may submit a written request,
				signed by the chief administrative officer, for extension of the August 15
				submission deadline.
(2) The
				request shall state a reason for the extension and be submitted no later than
				August 1.
(3) Within ten (10)
				calendar days of receipt, the Office shall review the request and provide the
				agency with written notification of its approval or disapproval.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-2 - Additional asset reporting identification elements

Current through Vol. 41, No. 20, July 1, 2024
Whenever a tangible asset named in this section is reported
				  by an agency, the asset shall be specifically identified by type in the
				  inventory report required by
				  260:110-3-1(a):
(1) tangible assets with historical
				significance;
(2) livestock assets
				by breed, gender and approximate value;
(3) assets on loan to another agency; a copy
				of the written instrument documenting the loan shall be submitted with the
				annual inventory report;
(4) assets
				that have been traded in by the agency;
(5) assets the agency is unable to affix an
				inventory tag to;
(6) assets that
				have been disposed of in accordance with the state surplus property
				program;
(7) assets that reach the
				end of its useful life.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-3 - Missing, stolen and destroyed tangible assets

Current through Vol. 41, No. 20, July 1, 2024
(a)
Asset loss reports.
An
				agency shall report a loss to the state inventory control officer within thirty
				(30) days of discovery that a tangible asset is missing, stolen or destroyed by
				vandalism.
(b)
Asset loss
				documentation.
A report of missing, stolen or destroyed tangible assets
				shall be accompanied by:
(1) A copy of the
				notice reporting the loss submitted to the insuring entity; and,
(2) A copy of a report from a law enforcement
				agency made by the agency to report the loss, theft or vandalism.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-4 - Agency inventory submission to the Office

Current through Vol. 41, No. 20, July 1, 2024
(a)
Electronic report
				submission.
An agency inventory control officer shall request prior
				approval of submission of inventory data via a computer application from the
				state inventory control officer and specify the computer application.
(b)
Acceptance of electronic inventory
				reports.
Upon receipt of a request pursuant to (a) of this section, the
				state inventory control officer shall provide written authorization to an
				agency to indicate the Office will accept an inventory report via the computer
				application identified in such request or advise the agency of alternate
				computer applications the Office is able to accommodate.
(c)
Rejection of electronic inventory
				reports.
Electronic versions of inventory reports submitted without the
				written authorization provided by this section will be rejected by the state
				inventory control officer.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-5 - Office review of agency inventory report submissions

Current through Vol. 41, No. 20, July 1, 2024
(a)
Inventory report review.
Upon receipt of an agency inventory report the state inventory control officer
				shall review an inventory submission and identify tangible assets that contain
				incorrect or irreconcilable data elements.
(b)
Report errors and additional
				information.
The state inventory control officer shall send written
				request for information to the agency appointing authority of all tangible
				assets with errors or irreconcilable data elements.
(c)
Agency response.
An agency
				shall review the state inventory control officer findings and, within thirty
				(30) days:
(1) shall provide written evidence
				of error reconciliation to the state inventory control officer; or,
(2) if unable to reconcile an error, shall
				provide written notice of such facts to the state inventory control
				officer.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 3 - Tangible Assets Reporting › Section 260:110-3-6 - Director action in the event of agency noncompliance

Current through Vol. 41, No. 20, July 1, 2024
Upon receipt of written notice that an agency is missing
				  tangible assets, irreconcilable data elements or has failed to respond to a
				  request by the state inventory control officer, the Director shall determine a
				  course of action.
(1) The Director
				declares the asset reporting of the agency unreliable and sends written notice
				of a reduction in the reporting threshold to the agency appointing authority
				with an explanation of the declaration; or,
(2) The Director shall provide a written
				report of the known facts regarding missing tangible assets, irreconcilable
				data elements or the agency's failure to respond to a law enforcement agency
				with jurisdiction for the agency.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 5 - Tangible Assets Management › Section 260:110-5-1 - Tangible asset identification

Current through Vol. 41, No. 20, July 1, 2024
(a)
Inventory tags.
An agency shall affix a unique identifier as an
				inventory tag to all tangible assets.
(b)
Inventory tag location.
The
				inventory tag shall be affixed in a location to ensure accessibility by an
				inventory control officer.
(1) An agency
				shall affix inventory tags in a similar fashion and location on tangible assets
				similar in nature and use.
(2) An
				agency shall place inventory tags for tangible assets that do not have an
				affixed tag in a central location readily accessible to inventory control
				officers.
(3) If an agency affixes
				an inventory tag in an inconspicuous location on a tangible asset, the agency
				shall indicate the location on an inventory list.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 110 - State Inventory › Subchapter 5 - Tangible Assets Management › Section 260:110-5-2 - Insurance

Current through Vol. 41, No. 20, July 1, 2024
The Director shall ensure that the agency inventory reports
				  are accessible by the Risk Management Division of the Office. An agency that
				  acquires insurance from the Risk Management Division of the Office for tangible
				  assets and consumable supplies may use inventory data to identify assets and
				  supplies as reportable losses.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 115 - Procurement › Subchapter 1 - General Provisions › Section 260:115-1-1 - Purpose and authority

Current through Vol. 41, No. 20, July 1, 2024
(a)
Procurement rules purpose.
The purpose of this Chapter is to
				provide information, requirements and procedures for state procurement staff,
				suppliers and state agencies subject to the Oklahoma Central Purchasing Act, 74
				O.S. §§ 85.1 et seq., referred to in this Chapter as the "Purchasing
				Act", to establish fair and consistent acquisition processes that satisfy the
				needs of the state. It is the policy of the State to make acquisitions from
				suppliers through a competitive selection process that is fair, open and
				objective in order to achieve optimum value, quality and serve the best
				interest of the taxpayers. All suppliers and state agencies are responsible for
				knowing the requirements of this Chapter. These rules are administered by the
				Office of Management and Enterprise Services to provide direction and ensure
				compliance with the Purchasing Act and other applicable state laws and rules.
				These rules have been promulgated by the Director of the Office of Management
				and Enterprise Services in accordance with the Administrative Procedures Act
				and pursuant to the authority of 74 O.S. §85.5., 74 O.S. 85.45s. and 62
				O.S. §34.28
(b)
Information technology acquisitions.
Unless otherwise provided by
				law, state agencies shall make information technology and telecommunications
				acquisitions in accordance with the Purchasing Act, the Oklahoma State Finance
				Act [62 O.S. §§34 et seq.], the Information Technology Consolidation
				and Coordination Act, 62 O.S. §§35.1 et seq., the rules of this
				chapter, and requirements established by the Chief Information Officer and the
				OMES Information Services Division.
(c)
Official directives.
The
				State Purchasing Director or Chief Information Officer, as applicable, shall
				issue directives, instructions or written communications to state agencies
				regarding required procurement practices and procedures to ensure compliance
				with provisions of the Central Purchasing Act, procurement rules and any other
				matter relating to state agency acquisitions.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 115 - Procurement › Subchapter 1 - General Provisions › Section 260:115-1-4 - State Purchasing Director authority

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
The OMES Director,
				the Oklahoma Central Purchasing Act and other laws prescribe the duties,
				responsibilities and authority of the State Purchasing Director. For the
				purposes of this section, "State Purchasing Director" does not include
				personnel of state agencies to whom the State Purchasing Director has delegated
				authority.
(b)
Authority.
Pursuant to the provisions of Section 85.4 of this
				title [Title 74], the State Purchasing director, under the supervision of the
				Director of the Office of Management and Enterprise Services, shall have sole
				and exclusive authority and responsibility for all acquisitions used or
				consumed by state agencies. [74 O.S. §
									85.5
				]
(c)
Official
				directives.
The State Purchasing Director shall issue directives,
				instructions or written communications to state agencies regarding required
				procurement practices and procedures to ensure compliance with provisions of
				the Central Purchasing Act, the Procurement rules and any other matter relating
				to state agency acquisitions and procurement.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 115 - Procurement › Subchapter 1 - General Provisions › Section 260:115-1-5 - Chief Information Officer Authority

Current through Vol. 41, No. 20, July 1, 2024
(a)
General.
The Chief
				Information Officer is appointed by the Governor and has authority over the
				Information Services Division of the Office of Management and Enterprise
				Services.
(b)
Authority.
The Chief Information Officer, or any employee or agent
				of the Chief Information Officer acting within the scope of delegated
				authority, shall have the same power and authority regarding the procurement of
				all information technology and telecommunications products and services ... for
				all state agencies as the State Purchasing Director has for all acquisitions
				used or consumed by state agencies as established in The Oklahoma Central
				Purchasing Act.
(c)
Official
				directives.
The Chief Information Officer shall issue directives,
				instructions or written communications to state agencies regarding required
				procurement practices and procedures for the acquisition of information
				technology and telecommunications goods and services.
Oklahoma Administrative Code › Title 260 - Office of Management and Enterprise Services › Chapter 115 - Procurement › Subchapter 1 - General Provisions › Section 260:115-1-6 - Waivers

Current through Vol. 41, No. 20, July 1, 2024
(a)
Waiver request.
A state
				agency may request a waiver from requirements of the rules of this chapter from
				the Director of the Office of Management and Enterprise Services, if:
(1) the state agency reasonably believes that
				it would be unable to perform a necessary function due to the inability to make
				an acquisition pursuant to rules of this Chapter; or,
(2) a court order directs the state agency to
				make an acquisition from a specified vendor or provider.