Ohio Administrative Code › Title 5902 - Governor's Office of Veterans' Affairs › Chapter 5902-2 - Meetings › Section 5902-2-01 - Ohio open meeting laws and roberts rules of order

Current through all regulations passed and filed through July 1, 2024
(A) The veterans
			 advisory committee, established by the director of the department of veterans
			 services in accordance with section
			 5902.02 of the Revised Code,
			 will follow the Ohio open meeting laws as codified in section
			 121.22 of the Revised
			 Code.
(B) Each organization as
			 specified in division (J) of section
			 5902.02 of the Revised Code
			 shall name a representative(s) to the committee to represent the organization by
			 November first of each year and to forward the name(s) of the representative(s)
			 to the director of the department of veterans services.
(C) The quorum requirements of the department
			 of veterans services veterans advisory committee is established at
			 fifty
			 per cent of those currently appointed to the veterans advisory
			 committee.
(D) A simple
			 majority of the committee present is required to approve or oppose any issue
			 before the committee.
(E) The
			 committee meetings shall be conducted in accordance with Robert's Rules of
			 Order.
(F) The committee shall
			 elect a chairperson and a vice chairperson at the committee's annual meeting
			 which shall be conducted on the last 
								Thursday of
			 October of each year. The staff of the department of veterans services shall
			 perform the duties
			 of secretary.
(G) In addition to
			 the annual meeting of the committee, the committee shall conduct other regular
			 meetings as the chairperson or the director of the department of veterans
			 services shall deem necessary, but no less often than once per quarter at times
			 and places determined by the chairperson or the director. The
			 veterans advisory committee secretary shall mail
			 notice of each meeting to each member of the committee at least seven days
			 prior to the scheduled date of the meeting, except in the case of a special
			 emergency meeting, for which the seven-day notice requirement shall be
			 shortened to forty-eight hours. Such notice may be delivered by e-mail
			 attachment. Meeting notices shall contain the date, time, and place of the
			 meeting, and in the case of special emergency meetings, shall include the
			 purpose of the meeting.
(H) Changes
			 in the rules for the operation of the veterans advisory committee requires a
			 
								majority vote of those currently appointed to the
			 committee.
(I)
								Voting by the veterans advisory
			 committee shall be conducted as follows:
(1)
									For voting to
			 endorse, oppose, or take any other official action or stance regarding
			 legislation presented to the committee, all votes shall be by roll call and in
			 rotating order.
(2)
									For voting to hold an executive session for the reasons
			 outlined in division (G) of section
			 121.22 of the Revised Code, all
			 votes shall be by roll call and in rotating order.
(3)
									For all other
			 business, the committee may vote by show of hands, voice vote, or other methods
			 prescribed in Robert's Rules of Order unless a committee member moves to vote
			 by roll call and is seconded by another member.