North Carolina Administrative Code › Title 10A - HEALTH AND HUMAN SERVICES › Chapter 26 - MENTAL HEALTH, GENERAL › Subchapter C - OTHER GENERAL RULES › Section .0300 - DEATH REPORTING › Section 26C .0303 - REPORTING REQUIREMENTS

Current through Register Vol. 39, No. 2, July 15, 2024
(a) Upon learning
				  of the death of a client currently receiving services, a facility shall file a
				  report in accordance with
				  G.S.
				  122C-31 and these Rules. A facility shall be
				  deemed to have learned of a death when any facility staff obtains information
				  that the death occurred.
(b) A
				  written notice containing the information listed under Paragraph (d) of this
				  Rule shall be made immediately for deaths occurring within seven days of
				  physical restraint or seclusion of a client.
(c) A written notice containing the
				  information under Paragraph (d) of this Rule shall be made within three days of
				  any death resulting from violence, accident, suicide or homicide.
(d) Written notice may be submitted in
				  person, telefascimile or electronic mail. If the reporting facility does not
				  have the capacity or capability to submit a written notice immediately, the
				  information contained in the notice can be reported by telephone following the
				  same time requirements under Subparagraph (b) and (c) of this Rule until such
				  time the written notice can be submitted. The notice shall include at least the
				  following information:
(1) Reporting
				  facility: name, address, county, license number (if applicable);
				  Medicare/Medicaid provider number (if applicable); facility director and
				  telephone number; name and title of person preparing report; first person to
				  learn of death and first staff to receive report of death; facility telephone
				  number; and date and time report prepared;
(2) Client information: name, client record
				  number, unit/ward (if applicable); Medicare/Medicaid number (if applicable);
				  date of birth, age, height, weight, sex, race, competency, admitting diagnoses,
				  primary or secondary mental illness, developmental disability or substance
				  abuse diagnoses, primary/secondary physical illness/conditions diagnosed prior
				  to death, date(s) of last two medical examinations (if known), date of most
				  recent admission to a state-operated psychiatric, developmental disability or
				  substance abuse facility (if known); and date of most recent admission to an
				  acute care hospital for physical illness (if known);
(3) Circumstances of death: place and address
				  where decedent died; date and time death was discovered; physical location
				  decedent was found, cause of death (if known), whether or not decedent was
				  restrained at the time of death or within seven days of death and if so, a
				  description of the type of restraint and its usage; whether or not decedent was
				  in seclusion at the time of death or within seven days of death and if so, a
				  description of the seclusion episode(s); and a description of the events
				  surrounding the death; and
(4)
				  Other information: list of other authorities such as law enforcement or the
				  County Department of Social Services that have been notified, have investigated
				  or are in the process of investigating the death or events related to the
				  death.