Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-41 - Compensation › Section 3337-41-01 - Vacation and winter closure time

Current through all regulations passed and filed through July 1, 2024
(A)
			 Overview
This policy governs vacation leave and winter closure time for
				all administrative employees. This policy also governs
				winter closure time for all eligible "Fraternal Order of Police," police
				officers (FOP-blue) and "Fraternal Order of
				Police," police lieutenants (FOP-gold) and administrative employees. Local 1699 and
				local 3200 "Ohio Council 8 American Federation of State, County and Municipal
				Employees, AFL-CIO" should refer to their current contract for specifics of
				participation.
(B)
			 Eligibility
Administrative appointments with duration of nine, ten, eleven
				or twelve months are eligible for the paid vacation leave benefit. FOP- police officers (blue), FOP-lieutenants (gold),
				local 1699 and local 3200 "Ohio Council 8 American Federation of State, Country
				and Municipal Employees, AFL-CIO" should refer to their current contract for
				specifics of participation.
(C) Administrative accrual
This section defines the total amount of vacation an
				administrator is eligible to receive each year, along with how much time they
				will accrue during each pay period. The length of vacation day is determined by
				multiplying eight hours by the employee's FTE. Please refer to the "winter
				break closure" site for further explanations and clarifications.
Paid vacation is not earned during an unpaid leave of absence
				without regular pay. Vacation time may be taken only during the regular
				appointment period.
Administrative appointments earn vacation days as
				follows:
(1)
									Twelve-month
			 administrative appointments earn vacation time at the rate of one day per pay
			 period for the first twenty-two pay periods in which they have worked any time,
			 each fiscal year, up to a maximum of twenty-two days per
			 fiscal year.
(2)
									Eleven-month administrative
			 appointments earn vacation time at the rate of one day per pay period for the
			 first twenty pay periods in which they have worked any time,
			 each fiscal year, up to a maximum of twenty days
			 per fiscal year.
(3)
									Ten-month administrative appointments earn vacation
			 time at the rate of one day per pay period for the first
			 eighteen pay periods in which they have worked any
			 time, each fiscal year, up to a maximum of eighteen
			 days per fiscal year.
(4)
									Nine-month administrative appointments earn vacation
			 time at the rate of one day per pay period for the first
			 sixteen pay periods in which they have worked any
			 time, each fiscal year, up to a maximum of sixteen days
			 per fiscal year.
An administrative employee may accumulate a balance of up to
				fifty-four vacation days throughout a given fiscal year but must be reduced to
				a thirty-two day maximum by June thirtieth, prorated by the appointment length.
				Exceptions are explained in the next paragraph.
In the event that an employee has accumulated thirty-two or
				more vacation days, prorated by their appointment length, and cannot take
				vacation time immediately because of pressing departmental needs as identified
				by the department head, the department head shall specify, in writing, that all
				of the employee's unused vacation days (limited to fifty-four days) will be
				carried over and available for use in the next fiscal year. A copy of the
				written record will be given to the employee, the planning unit head, and the
				payroll office.