New York Codes, Rules and Regulations › Title 8 - EDUCATION DEPARTMENT › Chapter XXI - Annual Program Plans › Part 2302 - Fiscal Year 1978 Annual Program Plan For Libraries And Learning Resources And Educational Innovation And Support › Section 2302.13 - Dissemination-part c

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The primary
				purpose of the New York State title IV of the Elementary and Secondary
				Education Act dissemination effort is to collect, store, retrieve, and
				disseminate information needed to identify, validate, replicate, and adopt
				educational programs which address high priority documented need areas. The
				total dissemination effort is a systematic one involving close cooperation
				among staff members of the State Education Department, the 44 intermediate
				units, and local educational agencies. It is carefully linked to and
				coordinated with all other specific elements of this title IV of the Elementary
				and Secondary Education Act plan.
(b) The dissemination effort undertaken will
				include the following procedures:
(1) Needs
				assessment. Documented needs assessments covering the entire State of New York
				and including the perspectives of officials at the local, intermediate, and
				State levels will be analyzed to determine what kind of program should receive
				a high priority in the dissemination effort. Responsibility for the conduct of
				desirable needs assessment activities will rest in the State Education Agency
				through the Office of ESC General Program Planning. Planning, leadership and
				management for carrying out essential needs assessment activities will
				originate in that unit. Much of the needs assessment process, however, will be
				conducted in a systematic decentralized manner through the office of the
				district superintendent serving on behalf of the commissioner within each of
				the 44 education regions in the State. These multi-district-oriented field
				agents and other State Education Department officials will work with local
				school officials to identify specific target areas, school districts and
				multi-district regions where high priority needs exist. Information gathered
				through the conduct of this needs assessment will serve to focus the
				dissemination effort--and, hence, make it more efficient and effective--by
				identification of audiences and sub-audiences which can each benefit from
				information and experience relative to particular programs.
(2) Requests for proposals (RFP's). The
				documented needs assessment will provide a focus for developing RFP's. The
				planning, program, evaluation and fiscal specifications of the RFP's will be
				developed to insure that projects which are funded under title IV of the
				Elementary and Secondary Education Act have been designed in such a way that
				information about the project needed for its eventual dissemination will be
				collected systematically throughout its life in an efficient and reliable way.
				Whenever possible, comparable data will be collected from LEA's allowing more
				accurate analyses of project results and a more reliable set of data for
				dissemination.
(3) Project
				monitoring. Projects funded with title IV of the Elementary and Secondary
				Education Act monies will be closely monitored. This monitoring will be carried
				out by teams of SED program specialists (whose membership will be determined by
				the focused need which the project addresses), locally-oriented field agents,
				and other consultants as needed. The title IV of the Elementary and Secondary
				Education Act--part C management system described earlier provides for planned
				interaction between and among SED field officers, local district officials, and
				appropriate SED staff, coordinated by the Division of ESC General Program
				Planning. This planned exchange of information will include provision for the
				exchange of information about projects at any stage in the
				need/identification/validation/demonstration/adoption process. SED specialists
				will be charged with leadership responsibility and skill development in facets
				of information management essential to make the dissemination system work. The
				system will make it possible for the documented need of any district in the
				State to be cross-checked against all title IV of the Elementary and Secondary
				Education Act projects in the State: past, ongoing, and planned.
(4) Information storage and retrieval.
(i) The New York State Education Department's
				Educational Program and Studies Information Services (EPSIS) will continue to
				play a critical role in the entire dissemination effort. This unit is charged
				with coordinating and integrating the State Education Department's
				dissemination activities. At the same time it serves as the central locus in
				the continuing development of a statewide dissemination network for the
				gathering, storage, transmission and retrieval of information. Currently, there
				are 42 such locally-oriented sub-centers operating as information linkages
				between one another and the State Education Department.
(ii) Specifically, through EPSIS one may
				minimally store an abstract and critical descriptors of all Title IV projects.
				Similar descriptors of documented educational needs will permit a rapid scan to
				determine if any programs exist that address themselves to special needs.
				Additionally, EPSIS serves as the SEA unit with access to the National ERIC
				Data Base. LEA's planning projects will be able to request reviews of research
				and literature which will serve as a basis to insure that their projects
				reflect the latest knowledge and practices known to the national community of
				educators.
(5) Technical
				assistance. The State Education Department will make technical assistance
				available to eligible school districts in general (see section
				2302.32 
				of this Title) and to districts addressing specific high priority needs with
				title IV of the Elementary and Secondary Education Act, part C funds. This
				technical assistance will include orientation to and instructions about the
				variety of information and dissemination sources noted above, and it will also
				include another opportunity for the officials performing the technical
				assistance to play an active role in the exchange of information between a
				school district having a specific need and the total information resources
				described in this entire title IV of the Elementary and Secondary Education Act
				plan.
(6) Other.
(i) The New York State system of education is
				an extremely comprehensive one comprising thousands of agencies and units as
				components of the University of the State of New York. It includes all
				education agencies within the State as well as such educative agencies as all
				libraries and library systems, museums, historical societies, cultural
				agencies, ETV networks, etc.
(ii)
				The State Education Department is responsible for leadership in planning and
				operation. The department has available to it a vast array of resources and
				opportunities which can routinely be blended to lend themselves to any
				systematic dissemination effort. This includes internal and external
				communication mechanisms, a host of advisory and steering committees, a
				well-organized public information office, numerous regular publications and
				close working relations with education-oriented agencies operated on behalf of
				school board members, teachers, administrators, business, labor, industry,
				etc.