Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-07 - BGSU information technology

Current through all regulations
			 passed and filed through July 1, 2024
(A) Policy statement and purpose
Bowling Green state university provides information technology
				resources to support the academic, administrative, educational, research and
				service missions of its appropriately affiliated members within the margins of
				institutional priorities and financial capabilities. The information technology
				resources provide for the university, a conduit for free and open forum for the
				expression of ideas mindful of the university core values. In order to protect
				the confidentiality, integrity, and availability of information technology
				resources for intended purposes, the following policy has been
				developed.
(B) Policy scope
The scope of this policy is to encompass all information
				technology devices owned by the university, any device
				connected to the university network, and all
				university  data on these
				devices.
(C) Policy
(1) All usage of information technology
			 resources is to be consistent with all other relevant policies at
			 BGSU.
(2) Users must be aware of
			 and comply with all federal, state, local, and other applicable laws,
			  regulations, contracts and licenses, which include the
			 following:
(a) Digital Millennium
			 Copyright Act (DMCA)
(b) Electronic
			 Communications Privacy Act (ECPA)
(c) Computer Fraud and
			 Abuse Act (CFAA)
(d) Family Educational
			 Rights and Privacy Act (FERPA)
(e) Health Insurance
			 Portability and Accountability Act (HIPAA)
(f) Gramm-Leach-Bliley
			 Act (GLBA)
(g) House Bill 104
			 of the 106th General Assembly (sections 1347.012 and
			 1349.19 to 1349.192 of the Revised Code.
(3) Use of information technology to access
			 resources other than those supporting the academic, administrative,
			 educational, research and service missions of the university or for more than
			 limited social purposes is prohibited.
(a)
			 Information technology is provided to access resources supporting the academic,
			 administrative, education, research and service missions of the university. Use
			 of the provided information technology resources is to be mindful of the
			 university core values. Use of information technology for experimental use or
			 limited social purposes is permitted, as long as it does not violate other
			 policies or interfere with operations of the university.
(b) The legitimate use of information
			 technology resources does not extend to whatever is technically possible.
			 Although some limitations are built into computer operating system and
			 networks, those limitations are not the sole restrictions on what is
			 permissible. Users must abide by all applicable restrictions, whether or not
			 they are built into the operating system or network and whether or not they can
			 be circumvented by technical means.
(c) Network applications and protocols that
			 are not essential to carrying out the mission of the university or to conduct
			 university business are neither specifically permitted nor specifically
			 prohibited. Should such a subsidiary application or protocol become a risk to
			 the security of the university's information technology infrastructure, its use
			 will be restricted or blocked as deemed appropriate or necessary, without prior
			 notice.
(4) All users
			 must only access or attempt to access information technology resources that
			 they are authorized to use and then only in a manner and to the extent
			 authorized.
Ability to access information technology resources does not, by
				itself, imply authorization to do so. Prior to accessing a resource, users are
				responsible for ascertaining and properly obtaining necessary authorization.
				Accounts, passwords, and other authentication mechanisms, may not, under any
				circumstances, be shared with, or used by, persons other than those to whom
				they have been assigned by the university.
(5)
			 Attempting to circumvent information technology security systems is prohibited.
BGSU employs various technologies and procedures in the
				interest of protecting the confidentiality, availability, and integrity of
				information technology. Some examples of these technologies and procedures,
				include, but are not limited to, physical methods, firewalls, anti-virus
				software, encryption, and passwords. Circumvention or attempted circumvention
				of a security system creates a threat to the university and is not
				permitted.
(6)
			 Disruption of university authorized activities is prohibited.
All members of the BGSU community share the information
				technology resources provided by BGSU. Those causing disruption to the use of
				information technology resources for other community members will be in
				violation of this policy. Some examples include, but are not limited to,
				configuration of devices that disrupt network services, launching denial of
				service attacks, and disturbing public access resources.
(7) Use of information technology to conduct
			 reconnaissance, vulnerability assessments, or similar activity by unauthorized
			 personnel is prohibited.
In an effort to protect the confidentiality, availability, and
				integrity of information technology resources, BGSU officials will investigate
				any discovered unauthorized network reconnaissance, vulnerability scanning, or
				service enumerations. While it is recognized that there are some valid purposes
				for this activity, BGSU officials are unable to determine intent and must react
				in a manner that will best protect information technology resources by assuming
				that the source of scans are malicious. Additionally, many vulnerability
				scanning tools utilize techniques that may be disruptive if not properly used.
				Please contact the ITS information security office for authorization to conduct
				vulnerability or service assessments using BGSU information technology
				resources.
(8) Users are
			 required to protect the confidentiality, integrity, and availability of
			 information technology.
This responsibility includes practicing safe computing at all
				times when deploying or using BGSU information technology resources. Users are
				to care for the integrity of technology based information sources they are
				authorized to access and to ensure that information is shared only with other
				appropriately authorized users.
(9) Anonymous use, impersonation, or use of
			 pseudonyms on an information technology resource to escape accountability is
			 prohibited.
Examples of this include, but are not limited to, forging email
				or using any Internet service not affiliated with the university that can
				prevent accountability for its usage.
(10) The use of any unlicensed spectrum space
			 is prohibited on any BGSU-owned or BGSU-occupied property, unless it is part of
			 the wireless services being deployed by the university.
Information technology services (ITS) has implemented wireless
				local area network (LAN) services on the BGSU main campus and the Firelands
				campus. While this service allows mobility and easier access to the BGSU
				network, it means that the air space on campus now serves as a medium for
				network connectivity. The use of open air space poses a number of potentially
				difficult situations for both users and network administrators. Users
				who may
				need to make use of wireless equipment for special purposes such as research or
				other unique applications must contact  ITS to coordinate this use of
				wireless air space.
Effective July 1, 2024, access to the
				BGSU network will transition to a "wireless-first" approach. As of this
				transition date, all technology equipment purchases must support wireless
				networking (Wi-Fi). Exceptions to this policy include devices which require
				"Power over Ethernet" (PoE), security cameras, door access systems, IP phones,
				certain building automation equipment and life safety devices. Additional
				exceptions to this policy may be evaluated on an individual case basis and must
				be submitted as an ITS (information technology services) ticket. To further
				support this wireless-first initiative, future building construction or
				renovations will have one network wired port per office or single occupancy
				space.
(11)
			 Responsibilities
(a) University
			 responsibilities
(i) Provide and coordinate
			 information technology resources to allow completion of duties as assigned in
			 support of the academic, administrative, educational, research, and service
			 missions, within the margins of institutional priorities and financial
			 capabilities.
(ii) Communicate,
			 review, update, and enforce policies to protect information technology
			 resources.
(iii) Take reasonable
			 measures to mitigate security threats.
(b) User responsibilities
(i) Read, agree to, and abide by all
			 university policies and policy updates.
(ii) Practice safe computing when using
			 information technology resources.
(iii) Notify university officials upon
			 discovery that an assigned information technology resource has been accessed,
			 attempted to be accessed, or is vulnerable to access by unauthorized
			 users.
(iv) Users are responsible
			 for activity resulting from their assigned information technology
			 resources.
(12) Security and privacy statement
BGSU respects the privacy of all information technology users.
				The university does not routinely monitor the content of material but does
				reserve the right to access and review all aspects of its information
				technology infrastructure to investigate performance or system problems, search
				for harmful programs, or upon reasonable cause, to determine if a user is
				violating a university policyor state or federal
				law. BGSU monitors, keeps, and audits detailed records of information
				technology usage; traces may be recorded routinely for trouble shooting,
				performance monitoring, security purposes, auditing, recovery from system
				failure, etc.; or in response to a complaint, in order to protect the
				university's and others' equipment, software, and data from unauthorized use or
				tampering. Extraordinary record keeping, traces and special techniques may be
				used in response to technical problems or complaints, or for violation of law,
				university policy or regulations, but only on
				approval by university administrators specifically authorized to give such
				approval. In addition to the privacy of individuals being respected under
				normal circumstances, the privacy of those involved in a complaint will be
				respected and the university will limit special record keeping in order
				
										to do
				so, where practicable. Information will be released in
				accordance with law. Users should be aware that while the university implements
				various security controls to protect information technology resources,
				protection of data from unauthorized individuals cannot be guaranteed.