Ohio Administrative Code › Title 3354:2 - Lakeland Community College › Chapter 3354:2-3 - Board of Trustees › Section 3354:2-3-02 - Meetings of the Board of Trustees

Current through all regulations passed and filed through July 1, 2024
(A) Regular Meetings
(1) Logistics
The dates, times, and locations for regular meetings of the
				Board shall be established by a majority vote of the entire Board. Once
				established, the schedule shall continue until changed by a majority vote of
				the entire Board.
(2)
			 Purpose and Notification
An agenda for each regular meeting shall be prepared by the
				chair of the Board and delivered to each member of the Board at least
				forty-eight hours prior to the meeting. Included in the agenda materials shall
				be all supporting data needed for consideration of agenda items as well as
				regular reporting documents concerning the college. Copies of the complete
				agendas shall be made readily available to the public. The public may, upon
				request, obtain copies of all supporting material, except that material to be
				reviewed in executive session as provided by the Ohio Revised Code. At the
				beginning of each meeting the chair shall provide an opportunity for amending
				the agenda. Background and supporting materials for items added to the agenda
				shall be distributed as needed to the Board and public when the action to amend
				is approved. All changes in the agenda shall be approved by a majority of the
				Board members present at the meeting. A report by each Board committee shall be
				a part of the regular agenda.
(3) Quorum
(a) A majority of the members of the Board
			 shall constitute a quorum. Should a quorum not be present, a roll call shall be
			 taken and the meeting adjourned.
(b) A majority of a quorum shall be
			 sufficient to transact college business of an administrative nature. College
			 business of an administrative nature shall be those routine and ordinary powers
			 of the Board as provided in the Ohio Revised Code which shall include:
(i) Acquisition of personal property as is
			 necessary for the conduct of the program of the college;
(ii) Accept gifts, grants, bequests, and
			 devises absolutely or in trust for support of the college;
(iii) Personnel matters including the
			 employment and compensation matters requiring Board action. Excluded from this
			 section is the appointment of administrative officers;
(iv) Provide the necessary equipment, means,
			 and appliances and improvements to necessary lands and/or buildings;
(v) Receive and expend gifts or grants from
			 the State for the payment of operating costs;
(vi) Retain consultants in the fields of
			 education, planning, architecture, law, engineering or other fields of
			 professional skill;
(vii) Purchase
			 a policy insuring the district against loss of or damage to property, whether
			 real, personal, or mixed, which is owned by the District or which is in the
			 process of construction by or for the District;
(viii) Purchase fidelity insurance in such
			 amounts and covering such trustees, officers, and employees of the
			 District;
(ix) Purchase insurance
			 insuring the District against any liability to which it may be subject on
			 account of damage or injury to persons or property including liability for
			 wrongful death.
(c)
			 Resolutions shall be submitted to the Board in writing and will require a
			 majority vote of the members for approval.
(4) Rules of Order
(a) The current edition of "Robert's Rules of
			 Order" shall be taken as the authority for the transaction of business should
			 the procedure therefore not be defined by law or elsewhere in these
			 rules.
(b) The business of the
			 Board at a regular meeting shall include roll call, minutes, communications,
			 agenda amendments, report of the chair, participation of the public, reports of
			 committees, administration reports, old business and new business. The chair
			 shall establish a reasonable time limit for the public participation portion of
			 the meeting. The order of business shall be established by the Board.
(c) Action of the Board shall be by
			 resolution or motion and the vote shall be taken by a yes or no roll call or by
			 voice vote, whichever is proper. The vote shall be entered into the minutes of
			 the meeting.
(d) Resolutions may be
			 read by title only, provided that copies of such resolutions have been provided
			 to the media, posted in two designated locations, and made available to the
			 public prior to the meeting.
(e) In
			 the event an emergency arises which requires action before a full Board meeting
			 can be called, or if a meeting of the Board is not possible, then the chair of
			 the Board shall take such action as he/she deems appropriate and shall report,
			 for Board ratification, the nature of the emergency, the circumstances, and the
			 action taken to the Board in writing as soon as practically possible, but no
			 later than the next regular meeting.