Ohio Administrative Code › Title 3301 - Department of Education - Administration and Director › Chapter 3301-18 - Calculating Student Attendance Rate › Section 3301-18-01 - Calculating student attendance rate

Current through all regulations passed and filed through July 1, 2024
(A) "Student attendance rate" means the ratio
			 of the number of enrolled students actually in attendance during the course of
			 a school year to the number of enrolled students that school year.
(B) Enrolled student is defined as per
			 division (C) of section
			 3317.03 of the Revised
			 Code.
(C) "Instructional services"
			 means alternative experiences or activities which are provided in accordance
			 with board policy or an individualized education program (IEP) to meet the
			 unique needs of the student. In designing such services, modifications may be
			 made to provisions relating to instructional time, teaching credentials, and
			 courses of study. For students with disabilities, such modifications must be
			 made through the IEP team.
(D) The
			 student attendance rate will be calculated by multiplying the sum of the total
			 aggregate hours of attendance times one hundred and then
			 dividing that product by the sum of the total aggregate hours of
			 membership plus the total aggregate hours of unexcused absences.
(E) The total aggregate
			 hours of
			 membership is the sum of the the total aggregate hours of
			 attendance plus the total aggregate hours of excused absence.
(F) Total aggregate hours (of
			 membership, attendance, excused absence, and unexcused absence) are the sum of
			 the hours
			 for the school district for all students in grades kindergarten through twelfth
			 grade, including those students who the district is instructing and students
			 who are residents of the district and are attending an educational service
			 center, joint vocational school district (JVSD) or a post secondary
			 institution.
(G) Attendance
			 hours for
			 a student are defined as the actual number of hours the
			 student was in attendance in the district for the entire year.
(1) Attendance hours shall
			 include in-school suspensions, school sponsored field trips and the number of
			 hours a
			 student received instructional services from the school district while expelled
			 or while serving an out-of-school suspension. While
			 students can make up missed assignments while suspended, that does not count as
			 attendance.
(2) Pupils absent
			 due to personal illness, legal excuse, religious holiday, illness in the home,
			 truancy, or any other reason should not be counted as in attendance.
(3) No pupils shall be counted as in
			 attendance prior to the actual date of entry in the school. Any pupil
			 permanently withdrawn from school shall not be counted in attendance after the
			 date of such withdrawal.
(4) To
			 have time counted as  attendance
			 hours, a
			 student must be enrolled and be in attendance during the year or be on
			 expulsion or suspension status and receiving instructional services from the
			 school district.
(5) The daily
			 attendance for a student who is attending school less than full-time may not
			 exceed that portion of the day in which he is scheduled to attend. Fractional
			 hours (to
			 two decimal places) are permitted. This would include students receiving
			 instructional services for less than full-time while expelled or during an
			 out-of-school suspension.