New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter C - Social Services › Article 5 - Adult and Family Services › Part 459 - Community Senior Citizens Centers › Section 459.9 - Specific validation procedures

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Every participant coming into the senior
			 center on the specified date will sign the daily log. A visitor who is not a
			 bona fide member shall sign a guest log and not be included in the
			 sample.
(b) Their names will then
			 be checked against the participant record files, which will provide the basis
			 for verifying that they are at least 60 years of age, or the spouse of a person
			 at least 60 years of age.
(c) After
			 a brief explanation of why the requested information is being obtained,
			 including the statement that the provision of this information is optional on
			 the part of the participant, the individual will be asked to show any
			 documentation which would identify him as being categorically related, such as
			 a Medicaid card, P.A. ID card, SSI award letter. This information is to be
			 recorded on the validation form for categorically related individuals, and such
			 identification will terminate the validation process for those individuals of
			 the sample group.
(d) Those
			 participants who do not have any of the above documentation or indicate that
			 they are not categorically related would be asked to voluntarily sign a group
			 declaration form that states that their "monthly gross income is less than 90
			 percent of the then in effect State median income, adjusted for family size,"
			 or if they prefer, an individual declaration form that certifies the same
			 facts. (The actual figures of the State median income adjusted for family size
			 will be published in the current Comprehensive Annual Social Services Program
			 Plan for New York State.) All those participants who signed either the
			 individual or group declaration are then finished with the validation
			 process.
(e) The number in the
			 sample who are categorically related (see subdivision [c] of this section) will
			 be added to the number who sign the group or individual forms (see subdivision
			 [d] of this section) certifying that their income is below the required
			 level.
(f) Every person not
			 validated by the previous steps must be listed on another form "Individuals Not
			 Validated." This includes anyone who refuses or otherwise fails to participate
			 in the validation process after signing the log, as well as anyone who declare
			 income above the cutoff level. The residue of the sample who fail to show
			 documentation or sign the group or individual declarations as to their level of
			 income, will be run against existing M.A. or P.A. files when determined
			 appropriate to comply with Federal requirements.
(g) The total number of persons recorded on
			 the categorical, group and individual declaration and not validated forms must
			 equal the number in the sample, as listed on the daily log. This reconciliation
			 is to be recorded on the return transmittal form prescribed by the
			 department.
(h) The completed forms
			 from each center in the sample, including the daily log, are to be packed with
			 the return transmittal form and returned to the main office of the local social
			 services district conducting the validation.