Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-5 - Administrative Responsibilities; Start-Up Community Schools; Campus › Section 3364-5-16 - Influenza vaccination policy

Current through all regulations passed and filed through July 1, 2024
(A) Introduction
Influenza is a significant public health concern. Annual
				influenza (flu) vaccination during designated influenza season is the best
				protection against influenza transmission.
(B) Purpose of policy
University of Toledo is committed to providing a safe and
				healthy workplace. Our goal is to protect employees, students and the broader
				community from influenza infection.
(C) Scope
Annual influenza vaccination is a requirement for all
				university of Toledo (UToledo) employees except to the extent they are
				specifically governed by a separate bargaining agreement or university policy.
				Recommendations for employees within this procedure are in accordance with the
				Centers for Disease Control and Prevention (CDC) vaccination recommendations.
				Employees who are working one hundred per cent remotely and have no occasion to
				come to campus are exempt from this requirement.
(D) Procedure
(1) Communication will be shared throughout
			 the university of Toledo's campuses regarding the vaccination clinic schedule.
			 Employees may also visit the influenza website for vaccination opportunities at
https://influenza.utoledo.edu/
(2) Registration
(a) Employees who want to receive the
			 vaccination at a UToledo site must register to receive the vaccination.
			 Preregistration is completed at
https://influenza.utoledo.edu/
.
(b) Employee must submit proof of vaccination
			 by uploading an image file that clearly has the individual's name and date of
			 vaccination to the vaccine registry at
http://utvaccinereg.utoledo.edu/
.
(3) Once the seasonal vaccine is
			 available, proof of vaccination is to be documented annually, prior to the
			 first of December, unless an exemption has been granted.
(a) Vaccination exemptions: exemptions to
			 influenza vaccination may be granted for documented medical contraindications
			 or sincerely held religious beliefs. Medical exemption - standard criteria for
			 medical exemptions will be established based upon recommendations from the
			 "Centers for Disease Control and Prevention" (CDC).
(b) Complete and submit the request for
			 medical exemption from influenza vaccination to
http://utvaccinereg.utoledo.edu/
preferably prior to October sixteenth of each influenza season as there must be
			 sufficient time for review by the first of December.
(c) Religious exemption may be granted if
			 vaccination compromises sincerely held religious beliefs - Complete and submit
			 the request for religious exemption from influenza vaccination to
http://utvaccinereg.utoledo.edu/
preferably prior to the sixteenth of October of each influenza season as there
			 must be sufficient time for review by the first of December.
(d) Decisions determining eligibility for
			 exemption are final and subject to appeal only when new supporting evidence for
			 exemption need is provided.
(e)
			 Employees who applied for an exemption will be notified by the reviewing entity
			 within fourteen business days of submission as to whether or not their
			 exemption has been granted or denied.
(f) If an exemption is denied, employees may
			 appeal that decision by submitting additional new information to
http://utvaccinereg.utoledo.edu/
using the influenza vaccination decision appeal form within ten business days
			 from the date on the denial notice. If the denial notice is issued with less
			 than ten days remaining until the deadline for policy compliance, the appeal
			 should be submitted immediately to allow time for review and communication of
			 the decision before the compliance deadline.
(g) All forms are available after login to
			 the website
https://utvaccinereg.utoledo.edu
(4) Employees who are on an
			 approved leave of absence prior to the first of December are required to be
			 compliant prior to their return to work date.
(5) Compliance tracking: Compliance will be
			 tracked electronically and shared with the supervisor.
Failure to comply with this policy by providing proof of
				vaccination or by obtaining an approved exemption by the established deadline
				may result in progressive disciplinary action.
References:
"Center for Disease Control and Prevention (2019)." Influenza.
				Retrieved on 9/28/20 from
https://www.cdc.gov/flu/about/index.html
Grohskopf LA, Alyanak E, Ferdinands JM, et al. "Prevention and
				Control of Seasonal Influenza with Vaccines: Recommendations of the Advisory
				Committee on Immunization Practices", United States, 2021-22 Influenza Season.
				MMWR Recomm Rep 2021;70(No. RR-5):1-28.
DOI:
http://dx.doi.org/10.15585/mmwr.rr7005a1