Ohio Administrative Code › Title 3339 - Miami University › Chapter 3339-19 - Information Technology › Section 3339-19-08 - Accessible technology policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Purpose:
Miami university is committed to
				providing equal opportunity for qualified individuals with disabilities to
				participate in, and benefit from, Miami university's services, programs, and
				activities. The purpose of this rule is to acknowledge that Miami university's
				commitment to equal opportunity for qualified individuals with disabilities
				includes services, programs, and activities that Miami university delivers
				through web-based, digital, and emerging technologies.
(B)
								Definitions:
"Equally effective alternate access,"
				with respect to electronic and information technology, means an alternative
				format, medium, or other aid that timely and accurately communicates the same
				content as does the original format or medium, and which is appropriate to an
				individual's disability. To provide equally effective alternate access, Miami
				university shall provide appropriate auxiliary aids and services as necessary
				to afford individuals with disabilities an equal opportunity to obtain the same
				result, gain the same benefit, or reach the same level of achievement, in the
				most integrated setting appropriate to their needs, but Miami university need
				not ensure that qualified individuals with disabilities achieve the identical
				result or level of achievement as individuals without disabilities. Nothing in
				this rule requires Miami university to take any action that results in a
				fundamental alteration in the nature of a service, program, or activity or
				undue financial and administrative burden. Miami university will, nevertheless
				ensure, to the maximum extent possible, that qualified students with
				disabilities receive the benefits or services provided by Miami
				university.
"Fundamental alteration" means a change
				to a service, program, or activity that fundamentally alters the nature of the
				service, program, or activity, which includes academic courses or technology.
				While not required under this policy to undertake actions that would constitute
				a fundamental alteration to a service, program, or activity, Miami university
				will take any other action that would not result in such an alteration, but
				would nevertheless ensure that, to the maximum extent possible, qualified
				individuals with disabilities receive the benefits or services provided by
				Miami university.
"Legacy pages" means web pages created
				and published before January 2012.
"Timely" and "timeliness" mean access
				in sufficient time for the person with the disability to have an equal
				opportunity to obtain the same result, to gain the same benefit, or to reach
				the same level of achievement as persons without disabilities.
Web content accessibility guidelines
				("WCAG") refers to standards for web content accessibility that have been
				developed by the world wide web consortium ("W3C"), an international community
				where member organizations, a full-time staff, and the public work together to
				develop web standards. For purposes of this rule, Miami university utilizes
				wcag version 2.0, level aa when determining web content
				accessibility.
(C)
								Policy
(1)
									Web content
Beginning December 14, 2016, all new
				and redeveloped web pages, web applications, and web content, created by Miami
				university, on websites and subdomains used for Miami' university's academic
				divisions, academic departments, and administrative offices shall conform to
				wcag 2.0 aa. A listing of covered websites can be found at
https://miamioh.edu/accessmu/
. In addition, for all websites and subdomains used for
				Miami university's academic divisions, academic departments, and administrative
				offices, all web pages, web applications, and web content that were created and
				published on or after January 2012 shall be made to conform to wcag 2.0 aa by
				June 2018. Legacy pages shall be made accessible upon request of a qualified
				student with a disability. Exceptions to these requirements for certain types
				of content may be found at
https://miamioh.edu/accessmu/
. Any requests for exceptions for specific content should be
				directed to the accessible technology coordinator.
(2)
									Textbook and
			 course material accessibility
Miami university will provide
				individuals with disabilities who register with student disability services
				(sds) equally effective communication of curricular materials (e.g., textbooks,
				workbooks, articles, compilations, presentations, collaborative assignments,
				videos, and images or graphical materials) converted to alternate formats (see
				procedures for requesting alternative format materials at
https://miamioh.edu/student-life/sds/student-tools/accommodation-procedures/accessible-course-materials/index.html
). In selecting texts and book-length course materials,
				including any supplementary digital applications or content provided by the
				publishers of such texts and book-length course materials, Miami university
				academic departments will consider the availability of materials in accessible
				electronic formats, such as: the daisy consortium's digital accessible
				information system "DAISY" standard and the international digital publishing
				forum's epub3 specification for digital publication and documents; wcag 2.0 aa
				and the w3c's web accessibility initiative accessible rich internet
				applications suite ("WAI-ARIA") 1.0 for web content; the w3c's authoring tool
				accessibility guidelines ("ATAG") 2.0 for web authoring tools; the w3c's
				guidance on applying wcag 2.0 to non-web information and communications
				technologies ("WCAG2ICT") and section 508- 1194.21 for non-web software and
				content; the w3c's mathematical markup language ("MathML") 3.0 for materials
				incorporating digital mathematical and scientific notation; the braille
				authority of north America's ("BANA") guidelines and standards for tactile
				graphics (2010) and the bana guidelines for the production of braille materials
				through the use of braille production software (2007) for hard copy braille;
				and any successors to these standards.
(3)
									Student
			 organization websites
The websites, web pages, and web
				applications (e.g., "The Hub,") that Miami university provides for use by
				student organizations that have registered with Miami university shall conform
				with wcag 2.0 aa, and shall not block or interfere with any accessibility
				features in content uploaded by student organization content providers. These
				websites, web pages, and web applications shall employ templates with fields
				designed to assist content providers with producing and uploading wcag 2.0
				aa-conforming content, and Miami university will provide other tools and
				resources to assist student organization content providers with producing and
				uploading wcag 2.0 aa-conforming content.
(4)
									Procurement
All web technology or software that
				Miami university procures for use by its students shall conform to the relevant
				accessibility standards (a listing of relevant standards can be found at
https://miamioh.edu/accessmu/
) as long as the technology is commercially available and
				its purchase does not result in undue financial and administrative burdens or a
				fundamental alteration. If a product is available and meets some, but not all,
				of the relevant accessibility standards, Miami university will procure the
				product that best meets the standard, unless its purchase would result in undue
				financial and administrative burdens or a fundamental alteration, or unless an
				exception applies pursuant to Miami university's accessible technology
				procurement policy. The accessmu website,
https://miamioh.edu/accessmu/
website contains a listing of exceptions. Exceptions can
				only be granted by the procurement review committee.
(5)
									Links to
			 additional resources
Grievance process: Students who believe
				they have been denied appropriate disability-related accommodations, including
				appropriate auxiliary aids and services, may file a grievance with Miami
				university's student disability services or with Miami university's office of
				equity and equal opportunity: grievance procedures.
Inaccessible digital file conversion
				submission page: Qualified individuals with disabilities who are students,
				staff, or applicants for admission to Miami university may submit or upload for
				Miami's remediation inaccessible documents, images, and multimedia: created by
				Miami university and published on its websites, or sent to or received at a
				Miami university email address, or posted to a Miami website (such as the hub
https://muhub.campuslabs.com/engage/
), by Miami university students or staff in connection with
				curricular activities, student government, major student publications (Miami
				Student, Miami Quarterly, and UP Magazine), student organizations that have
				registered with Miami university, residential life activities (e.g., dorm movie
				nights) sponsored or organized by Miami's Residence Hall Association, student
				participation in or attendance at campus theatrical and musical performances,
				student participation in or attendance at campus art shows, or student
				participation in or attendance at recreational events and activities (e.g.,
				intramural sports). Remediation may be requested using the inaccessible digital
				file conversion submission page.
Qualified individuals with disabilities
				who are former students of Miami university may submit or upload for Miami
				university's remediation inaccessible files (e.g., documents, images, and
				multimedia) on websites that Miami university directs former students to use
				for completion of critical or important functions (e.g., websites used for
				obtaining transcripts).
Miami university generally will
				remediate inaccessible files within three business days of submission or
				upload. If remediation cannot be accomplished within this time frame, Miami
				university will advise the submitting individual of the steps it will take to
				remediate the file, as well as the time frame it anticipates it will need to
				complete the remediation.