Ohio Administrative Code › Title 3356 - Youngstown State University › Chapter 3356-7 - University Employees and Benefits › Section 3356-7-46 - Supplemental pay assignments for full and part-time faculty and professional/administrative staff and secondary appointments for full-time faculty

Current through all regulations passed and filed through July 1, 2024
(A)
								Policy statement. On occasion, it is necessary and
			 appropriate to have employees perform services not included in the employee's
			 assigned duties and responsibilities and to pay employees for these additional
			 services. This policy does not apply to supplemental payment compensation for
			 externally funded grants, sponsored programs and contracts (see rule
			 3356-7-48 of the Administrative
			 Code, university policy
			 3356-7-48).
(B)
								Scope. This
			 policy applies only to faculty and professional/administrative staff. For
			 supplemental payment compensation for externally funded grants, sponsored
			 programs and contracts, consult rule
			 3356-7-48 of the Administrative
			 Code and/or university policy
			 3356-7-48, "Supplemental pay
			 from externally funded grants, sponsored programs and contracts for faculty and
			 professional/administrative staff."
(C)
								Parameters.
(1)
									Supplemental pay
			 assignments are intended to enable the university to generally deal with
			 short-term staffing needs that require the assignment of work or additional
			 duties beyond the scope of an employee's primary position.
(2)
									Secondary
			 appointments enable the university to generally deal with staffing needs that
			 require the assignment of work or additional duties beyond the scope of a
			 faculty member's primary position to act as a director, associate director,
			 program manager, coordinator, or similar position for programs, partnerships,
			 or other department activities on a limited basis.
(3)
									Total payments
			 for supplemental pay to an employee during any fiscal year shall not exceed
			 five thousand dollars unless approved by the president. Total payments for
			 secondary appointments to an employee during any fiscal year shall not exceed
			 five thousand dollars unless approved by the president.
(4)
									To allow for
			 accurate and transparent financial analysis and reporting and for audit
			 purposes, supplemental and secondary appointment payments should be made from
			 the appropriate account code in the university's financial system. Such
			 payments shall be made to the employee on a semimonthly basis.
(5)
									Supplemental pay
			 assignments and secondary appointments must be approved in advance by the
			 employee or the faculty member's manager in any situation in which the
			 assignment is for work for another university department.
(6)
									Supplemental pay
			 assignments and secondary appointments are contingent upon board approval;
			 however, employees may begin these assignments prior to board
			 approval.
(7)
									The chief human resources officer will prepare and
			 submit a summary of all personnel actions to include supplemental pay
			 assignments and secondary appointments to the university affairs committee for
			 recommendation for approval by the board of trustees. The personnel actions
			 shall be contingent upon approval by the board.