Ohio Administrative Code › Title 3351 - Ohio Student Aid Commission (Higher Education Assistance Commission) › Chapter 3351-2 - Instructional Grants › Section 3351-2-02 - Ohio instructional grant program

Current through all regulations passed and filed through July 1, 2024
(A) Authority
This rule is adopted under authority conferred upon the Ohio
				student aid commission by section
				 3333.12  of the Revised Code.
(B) Definitions
(1) Academic year
For "Ohio Instructional Grant" purposes, "Academic year" is
				defined as the instructional period which begins in July and ends in June.
(2) Appropriate progress
In working toward an associate degree, bachelor's degree or
				nursing diploma, the student must maintain a grade-point average or other
				standard of achievement considered by the institution to be satisfactory
				progress toward the degree sought by the student. A student placed on academic
				probation and attending classes as prescribed by the institution on a full-time
				basis shall be considered to be making appropriate progress.
(3) Default rate
"Default rate" is the cohort default rate determined by the
				United States secretary of education pursuant to federal law.
(4) Dependents
(a) In the case of a "dependent" applicant,
			 "dependents" is defined for "Ohio Instructional Grant" purposes as the total
			 number of people in the following categories:
(i) Children, including the applicant, who
			 receive more than half their support from the applicant's parents, guardians or
			 other "supportive economic entity" at the time the "grant application" is
			 filed.
(ii) Other people
			 (excluding the applicant's parents, guardians or other "economic supportive
			 entity") who reside with and receive more than half of their support from the
			 applicant's parents, guardians or other "economic supportive entity" at the
			 time the "grant application" is filed and who will continue to receive this
			 support between July first and June thirtieth of the "academic year" for which
			 the "grant application" is filed.
(b) In the case of a "self-supporting
			 applicant," "dependents" is defined for "Ohio Instructional Grant" purposes as
			 the total number of people in the following categories:
(i) Children who receive more than half their
			 support from the applicant (and spouse) at the time the "grant application" is
			 filed.
(ii) Other people
			 (excluding the applicant (and spouse) who reside with and receive more than
			 half of their support from the applicant (and spouse) at the time the "grant
			 application" is filed and who will continue to receive this support between
			 July first and June thirtieth of the "academic year" for which the "grant
			 application" is filed.
(5) Eligible institution
(a) An "eligible institution" is:
(i) An accredited Ohio or Pennsylvania
			 public-assisted institution of higher education, or;
(ii) An accredited Ohio privately sponsored
			 non-profit institution of higher education which holds a "Certificate of
			 Authorization" issued by the Ohio board of regents or a Pennsylvania privately
			 sponsored non-profit institution of higher education which is comparably
			 authorized by the state of Pennsylvania, or;
(iii) An accredited hospital school of
			 nursing which holds a "Certificate of Authorization" issued by the Ohio board
			 of regents or a Pennsylvania hospital school of nursing comparably approved by
			 the state of Pennsylvania, or;
(iv) An accredited proprietary school which
			 holds a "Certificate of Registration" issued by the state board of proprietary
			 school registration to award an associate degree or which holds a "Certificate
			 of Authorization" issued by the Ohio board of regents to award a bachelor's
			 degree.
(b) To be
			 considered an eligible institution for "Ohio Instructional Grant" purposes, an
			 institution must seek and secure accreditation from an approved professional
			 accrediting association within whose jurisdiction the institution falls.
			 Approved accrediting associations are those recognized by the "Council on
			 Postsecondary Accreditation" including the accrediting commission of the
			 "Association of Independent Colleges and Schools."
(6) Federal law
For these purposes, "Federal law" means the "Higher Education
				Amendments of 1986," 101 Stat. 1278, 1408,
				 20 U.S.C. 1085, as amended.
(7) Full-time student
A "full-time student" is a student who is enrolled in a
				degree-granting curriculum at an "eligible institution" for not less than
				twelve credit hours per quarter, semester or term.
(8) Grant application
"Grant application" is defined as the process by which "Ohio
				Instructional Grant" eligibility data and demographic data are collected from
				the student and family for processing by the Ohio student aid commission. This
				process may entail the completion of a program-specific application form
				administered by the commission or the completion of a non-program-specific
				application form administered by another state, federal or private agency. If a
				non-program-specific application form is used, applicants are required to
				authorize the release of eligibility and demographic data to the commission.
				Under no circumstances shall an applicant be required to pay a fee to apply for
				"Ohio Instructional Grant" benefits. A new application must be filed each year.
(9) Instructional charges
"Instructional charges" include the instructional and general
				fees of an eligible state-assisted institution of higher education, the tuition
				fee of an eligible privately sponsored institution of higher education or
				hospital school of nursing and any fee of a privately sponsored institution of
				higher education or hospital school of nursing which is comparable in purpose
				to the general fee of state-assisted institutions of higher education. The
				"Ohio Instructional Grant" may be used to pay the "Instructional charges" of an
				"eligible institution" when a student is engaged in study outside the eligible
				institution provided that the outside courses are an integral part of the
				academic program of the "eligible institution" at which the student is pursuing
				the academic degree.
(10)
			 Ohio resident
Each "eligible institution" shall determine the residency
				status of students for "Ohio Instructional Grant" purposes in accordance with
				rule 3333-1-10 of  the Administrative Code. Each"eligible institution" shall provide individual students with a fair
				and adequate opportunity to present proof of their Ohio residency for purposes
				of this rule. Institutions of higher education may require the submission of
				affidavits and other documentary evidence which it may deem necessary to a full
				and complete determination of Ohio residency.
(11) OIG income
(a) As used to determine the eligibility of a
			 dependent applicant for "Ohio Instructional Grant" purposes, "OIG income" is
			 defined as the adjusted gross income of the parents or guardians or other
			 "supportive economic entity" plus the adjusted gross income of the applicant
			 (and spouse) as reported on a federal income tax return which is filed for the
			 calendar year which immediately precedes the year in which the "grant
			 application" is filed plus untaxed income and benefits (as prescribed by the
			 commission) received by the parents, guardians or other "supportive economic
			 entity" and the applicant (and spouse) in the calendar year which immediately
			 precedes the year in which the "grant application" is filed minus the summer
			 earnings of the applicant. If a federal income tax return is not filed for the
			 year immediately preceding the year in which the grant application if filed,
			 total gross earnings shall be used in the calculation of "OIG income."
(b) As used to determine the
			 eligibility of a self-supporting applicant for "Ohio Instructional Grant"
			 purposes, "OIG Income" is defined as the adjusted gross income of the applicant
			 and applicant's spouse as reported on a federal income tax return which is
			 filed for the calendar year which immediately precedes the year in which the
			 grant application is filed plus untaxed income and benefits (as prescribed by
			 the commission) received by the applicant and the applicant's spouse in the
			 calendar year which immediately precedes the year in which the "grant
			 application" is filed.
(c) If
			 reported income falls below a standard established by the Ohio student aid
			 commission for these purposes, the commission shall establish a formula to
			 determine the means by which the applicant's family maintained itself and
			 translate this data into "OIG income."
(12) OIG tables-of-grants
"OIG tables-of-grants" are numeric tables which determine the
				specific grant award for each eligible "Ohio Instructional Grant" applicant.
				Within these tables, each applicant's grant eligibility is based on the "OIG
				income" and the number of "dependents" in the applicant's family. The "OIG
				tables-of-grants" are enacted into law each biennium by the Ohio general
				assembly.
(13) Supportive
			 economic entity
For "Ohio Instructional Grant" purposes, the "supportive
				economic entity" is any person, persons or entity other than the applicant's
				spouse, who (that) has been or will be the principal contributor to the
				applicant's economic support during any part of the calendar year which
				immediately precedes the year in which the "grant application" is filed, the
				year in which the "grant application" is filed or the year immediately
				following the year in which the "grant application" is filed. In most cases,
				the parents or guardians of a dependent grant applicant will be designated as
				the "supportive economic entity." In the case of a self-supporting student, the
				applicant (and spouse) will be designated as the "supportive economic entity."
(14) Support status
(a) "Support status" is the classification
			 which determines if the applicant's "OIG income" shall consist of income
			 received by the applicant (and spouse) and his or her parents or income
			 received by the applicant (and spouse) only. There are two "support status"
			 classifications for "Ohio Instructional Grant" purposes; these are "dependent"
			 and "self-supporting." In the case of a dependent applicant, "OIG income" shall
			 consist of income received by the applicant (and spouse) and his or her
			 parents, guardians or other "supportive economic entity." In the case of a
			 "self-supporting" applicant, "OIG Income" shall consist of income received by
			 the applicant (and spouse) only.
(b) Starting in January of 1994, the "support
			 status" of each "Ohio Instructional Grant" applicant shall be determined on the
			 basis of criteria developed by the United States department of education for
			 Title IV federal financial aid programs. However, the Ohio student aid
			 commission may modify the federal criteria or implement optional criteria for
			 the "Ohio Instructional Grant" program.