New York Codes, Rules and Regulations › Title 18 - DEPARTMENT OF SOCIAL SERVICES › Chapter II - Regulations of the Department of Social Services › Subchapter F - Finance; Claims for Reimbursement by Social Services Districts › Article 1 - Reimbursement and Claims › Part 602 - Cost Allocation For Reimbursement Claiming › Section 602.1 - Allocation principles

Current through Register Vol. 46, No. 28, July 10, 2024
Costs subject to reimbursement from more than one program
			   or activity must be allocated or distributed by social services districts among
			   the various classifications for which reimbursement may be claimed in a manner
			   that reasonably assigns to each appropriate classification that portion of the
			   costs for which reimbursement is sought.
(a) Districts must adhere to the cost
			 allocation principles prescribed by the department.
(b) Except as otherwise directed by the
			 department, social services districts must adhere to the cost allocation
			 principles to which the department is subject as a condition of obtaining
			 reimbursement from entities other than the department.
(c) Cost allocation plans must be utilized
			 when required or applicable.
(d)
			 Except as otherwise required by an established or approved cost allocation
			 plan, costs will be charged to the most specific groups of classifications or
			 pools that are applicable to the allocated cost.
(e) Costs derived from general groups of
			 classifications or pools must be distributed to less general groups or pools
			 before costs are derived and distributed to specific classifications or
			 pools.
(f) Costs may not be derived
			 and distributed from any group of classifications or pools before the charges
			 or adjustments required for correct calculations of derivations are attributed
			 to that pool.
(g) Administrative
			 costs are subject to allocation unless such costs can be charged to a specific
			 classification or can be subdivided directly to more than one specific
			 classification without allocation.
(h) Groups of classifications or functions
			 established by the department for coding of payroll and nonsalary expenditures
			 must be used by a district when distributing costs for the purpose of
			 submitting a claim for reimbursement to the department.
(i) Directions of the department may be
			 countermanded only by a subsequent express direction made by an agent of the
			 department authorized to make such direction for the department. Directions
			 will not be presumed to be subject to revision by any order or direction other
			 than by the department. However, any district which is ordered by a court or a
			 Federal authority to take action in contravention of these regulations must
			 notify the department's general counsel orally as soon as possible of such
			 order and confirm such notification in writing. Such notification and
			 confirmation must recite the obligation under this subdivision which is being
			 fulfilled. The district's notification must include, where necessary and
			 appropriate, a statement of how the district intends to comply with the order.
			 Such compliance will thereafter constitute compliance with department direction
			 unless the general counsel or other authorized officer of the department
			 specifically directs otherwise. The department direction becomes a final
			 determination not subject to administrative review when a claim or a portion of
			 a claim subject to the direction is adjudicated in accordance with the
			 provisions of section 604.1 of this Title.