Ohio Administrative Code › Title 3359 - University of Akron › Chapter 3359-11 - Polilcies on Hiring Policies and Benefits › Section 3359-11-22 - Background checks

Current through all regulations passed and filed through July 1, 2024
(A) Purpose.
The university of Akron is committed to providing a safe
				environment for all students and employees. The university endeavors to protect
				the health, welfare and safety of all students, employees and visitors on our
				campus. As such, the university will conduct a pre-employment background check
				for all applicants selected for employment, volunteer activities and those
				individuals working with minors. This background check shall apply, without
				limitation, to all individuals selected during the hiring process including all
				full-time and part-time administrators, faculty, professional staff
									, staff, volunteers and those working with minors.
For individuals who are considered for rehire following an
				interrupted period of employment, a background investigation will be required
				if there is a break of twelve months or more from the end of the most recent
				period of employment. Individuals that have a break in service for less than
				twelve months, must disclose any convictions that occurred during the break
				prior to commencement of rehire or participation in university activities and
				programs.
(B) Conducting
			 criminal background checks.
(1) Background
			 checks will be performed once a candidate has been selected for employment and
			 an offer contingent upon successful background check result has been made, but
			 prior to the commencement of employment. The applicant for the position will be
			 required to provide a written release to authorize the criminal background
			 investigation. In addition, it shall be a condition of employment that all such
			 individuals submit to the criminal background check procedures.
(2) Certain positions may be subject to
			 additional background investigation. Other inquiries pertinent to a particular
			 position, including but not limited to obtaining an applicant's credit history
			 or driving history, will be obtained as warranted. The determination of whether
			 additional inquiries may be required, based on the position, will be determined
			 by the chief human resources officer and the appropriate divisional leader.
(a)
										Professional
			 staff, graduate
			 assistants, residence assistants, desk assistants, staff, volunteers,
			 individuals working with minors and such others as designated by the director
			 of residence life and housing are subject to annual criminal background checks.
In addition to such staff, employees, and volunteers, criminal
				background checks also may be required of spouses and adult dependents, as a
				condition of being granted permission to reside in the residence halls.
(b) Positions with access to, or
			 control over cash, checks, credit card accounts, or financially sensitive
			 information.
(c) Positions that
			 allow access to personally identifiable information about individuals or
			 organizations associated with the university or involve the creation or
			 maintenance of processes required to secure information maintained by the
			 university, including network administrators, system programmers, human
			 resources, student employment and university advancement personnel.
(d) Positions requiring the operation of
			 university motor vehicles or heavy equipment as part of assigned job
			 duties.
(e) Individuals whose job
			 duties require them to interact with minors.
(3) The university may utilize a professional
			 firm specializing in background searches and investigations. All investigations
			 and records are obtained and handled in a confidential manner and in compliance
			 with applicable federal and state laws, including the Fair Credit Reporting Act
			 (FCRA). The university of Akron will pay for all fees associated with the
			 criminal background check.