Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-6 - Compliance with Occupational Safety and Health Standards › Section 3341-6-42 - Reservations for use of campus grounds

Current through all regulations passed and filed
			 through July 1, 2024
(A)
			 Policy statement and purpose
In furtherance of the fundamental constitutional right to free
				speech, the university provides a marketplace for the free exchange of ideas.
				The university reserves the right to determine the time, place and manner of
				use of campus grounds for such free exchange so as not to interfere with the
				mission and regular operation of the institution. All reservations for use of
				campus grounds must conform to this policy and to local, state and federal
				laws.
(B) Definitions
"Approving office" is the office designated to receive an
				application to reserve campus grounds.
"Campus grounds" are designated campus grounds and
				non-designated campus grounds.
"Decisional authority" is the office designated to receive an
				appeal.
"Designated campus grounds" are the Union oval, Carillon park,
				Wolfe center terrace, Alumni gateway, and Bowen-Thompson quadrangle. Anyone
				(including visitors) may apply to reserve designated campus grounds.
"Non-designated campus grounds" are all other outdoor campus
				areas not included in the definition of designated campus
				grounds.
(C) Policy
(1) Application to reserve campus grounds
Each application to reserve campus grounds must be in writing;
				identify the applicant and their affiliation with the university (if any);
				describe the nature of the event; and state the proposed location, date, and
				time of the event.
(2) Where
			 to apply
(a) Anyone (including campus
			 visitors) desiring to 
										reserve designated campus grounds must submit a
			 reservation request to the conference and event services (C&ES) located in
			 no. 231 Bowen-Thompson student union, 419-372-9000.
(b) Recognized student organizations,
			 academic departments, and other university units may reserve non-designated
			 campus grounds located adjacent to residence halls and the Greek village. These
			 reservations may be made directly with the office of residence life at no. 301
			 Hayes hall, 419-372-2011.
(c)
			 Recognized student organizations, academic departments, and other university
			 units may reserve intramural fields with the department of recreation through
			 requests to the Perry field house, 419-372-9000.
https://www.bgsu.edu/recwell/outdoor-recreation-spaces.html
.
(d) Non-designated campus grounds areas other
			 than those described in the preceding paragraphs may be reserved through
			 C&ES for activities sponsored and approved by university departments and
			 recognized student organizations. Academic use has priority, and a reservation
			 may be changed or cancelled if a conflict with any academic program develops.
			 In general, grounds adjacent to academic buildings are not available when
			 classes are in session.
(3) When to apply
An application must be submitted at least five university
				working days before the requested date of use to facilitate review by multiple
				university departments. If the event does not involve factors that require
				multiple university department approvals, the approval may be given in as few
				as three university working days.
(4) Approval of application
The approving office may contact the applicant to resolve any
				questions concerning the request, and to determine the compatibility of the
				event with operations of the university. The approval of an application will be
				in writing and will specify the boundaries of the area to be used, the date for
				which the use is approved, the time at which the reservation for the use
				expires, and any special provisions concerning the use of the space. The
				university will approve an application unless there is reason to believe that
				one or more of the following are present:
(a) The proposed time is between five p.m. of
			 the Sunday before each week of final exams through the end of the final exam
			 period.
(b) The proposed location
			 is unavailable at the time requested because of an event previously planned for
			 that location.
(c) The event would
			 prevent, obstruct, or unreasonably interfere with the regular academic,
			 administrative, or student activities of the university or other
			 university-approved activities.
(d)
			 The event would unreasonably obstruct pedestrian or vehicular
			 traffic.
(e) The applicant is a
			 recognized student organization that is subject to a disciplinary restriction
			 or loss of privileges that prohibits the event or has damaged university
			 property and failed to pay in full for the damage.
(5) General provisions
All uses of campus grounds are subject to the following
				requirements:
(a) Use of amplification
			 equipment must be in accordance with regulations as stated in rule
			 3341-6-03 of the Administrative
			 Code, "Use of Amplified Sound on University Premises."
(b) No structure may be erected on campus
			 grounds without prior written approval. See paragraph (D) of this
			 rule.
(c) Notice of cancellation
			 must be given to the approving office at least two university working days
			 before the scheduled activity or event.