New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1627 - Occupancy › Subpart 1627-2 - Determination Of Eligibility For Admission Or Continued Occupancy Based On Income › Section 1627-2.9 - Annual re-examination procedure

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Re-examination of eligibility for
						continued occupancy is to be conducted at least once a year. Such
						re-examination should be conducted during first calendar quarter unless size of
						project makes it unfeasible. If re-examination can not be conducted in one
						quarter, then work should be divided into four quarters and re-examinations
						scheduled accordingly.
(b) Proper
						scheduling of work in connection with re-examination is necessary to insure
						completion in an efficient manner. When re-examinations are spaced on a
						quarterly basis, control cards should be prepared for all tenants with
						different colored cards being used for each quarter.
(c) Appropriate forms should be distributed
						to tenants by 20th day of first month of quarter. Each tenant should receive
						one copy of instructions for completing forms and two copies of tenant's
						application for continued occupancy. Forms should be returned to authority
						within two weeks of their issuance and this fact should be clearly stated on
						tenants instruction sheet. Follow-up should be made of any forms not received
						by scheduled date.
(d) Upon receipt
						of form from tenant, form should be carefully reviewed and any omissions or
						errors corrected. Any insertions or corrections made as result of review should
						be made by tenant returning form. However, whether corrections or insertions
						are made by tenant or reviewer, they must be initialed by tenant. If additional
						information is needed, written request to that effect should be forwarded to
						tenant and a copy of request attached to tenants application for continued
						occupancy. Date on which information should be returned must be shown on notice
						and should normally be less than one week.
(e) Verification of income items should be as
						prompt as possible although if a number of tenants have same employer, requests
						for verification may be accumulated and forwarded to employer under one
						covering letter. Upon receipt of verification, income should be projected and
						rent adjustment, if indicated, made as of effective date of rent change (see
						definition, §
												1627-2.3).
(f) If verification is not returned promptly,
						follow-up should be made. If there is an extended delay in return of
						verification, however, unverified information may be projected where a rent
						increaseis indicated so that rent can be increased by effective date of rent
						change. However, such re-examination will not be considered complete until
						satisfactory verification is received.
(g) Tenant's income record should be prepared
						upon completion of re-examination. Any interim change during year resulting
						from quarterly review, tenants reporting of change, etc., will be shown in
						space provided.