Ohio Administrative Code › Title 3332 - State Board of Career Colleges and Schools › Chapter 3332-1 - General Provisions › Section 3332-1-17 - Issuance of agent permits

Current through all regulations passed and filed through July 1, 2024
(A) Any individual whose primary duty, on or
			 off school premises, is to solicit prospective students to enroll for a fee at
			 a registered Ohio school, must first obtain an agent's permit from the board.
			 No individual shall sell any program in Ohio or solicit students for any Ohio
			 career school unless the individual, the school, and the program are approved
			 by the board.
(B) All agents must
			 be regular school employees and may not be outside commissioned persons such as
			 solicitors, canvassers, or independent contractors. The school is responsible
			 for assuring that all agents have been issued permits prior to soliciting
			 prospective students.
(C) A school
			 employee whose primary duties do not include soliciting prospective students
			 may assist in the student admissions
			 process without securing an agent permit
			 so long as their actions are in accordance with section
			 3332-1-17.2 of the administrative code.
(D) Each school shall assume full
			 responsibility for the actions, statements and conduct of its agents unless an
			 agent's acts or omissions were manifestly outside the scope of the agent's
			 employment or official responsibilities.
(E) Schools will provide agents with adequate
			 training and arrange for proper supervision of their work.
(F) Persons seeking agent permits must make
			 application on forms provided by the board. Each application for an agent
			 permit or a renewal may be subject to a non-refundable fee as set forth in
			 the board's fee schedule. Agent permits are processed
			 and approved by the board staff. Any staff recommendation for the denial or
			 revocation of an agent permit will be considered by the board in accordance
			 with section 3332-1-17.1 of the administrative code.
(G) Agents must complete training and
			 continuing education as required by the board.
(H) If an agent represents more than one
			 school, they must obtain a separate permit for each school represented. An
			 agent who represents a person or entity that operates more than one school in
			 the same geographical area, as determined by the board on a case-by-case basis,
			 need not obtain a separate permit for each school.
(I) An agent permit is valid for a maximum of
			 two
			 years from the date it is issued.
			 The permits will be
			 made
			 available to the school in an electronic
			 format.
(J)
								Agent permits must be renewed at the same time the
			 school is renewing their certificate of registration. The
			 responsibility for renewal of the agent's permit rests with the
			 school.
(K) No permit shall be
			 issued to any person found by the board not to be of good moral character. Any
			 applicant who has pleaded guilty to or has been convicted of a felony or has
			 pleaded guilty or has been convicted of a crime of moral turpitude must file a
			 detailed explanation of the circumstances with the agent application and
			 include three letters of reference from the community. The school planning to
			 employ the applicant must validate all elements of the application and provide
			 evidence of the authenticity of the letters of reference.
(L) The board or the school may require that
			 any agent submit to a background check prior to the issuance of an agent's
			 permit.
(M) If an agent is
			 dismissed by a school for giving prospective students misleading, false or
			 fraudulent information relating to the program of instruction, employment
			 opportunities, scholastic loans, other financial aid and the like, the school
			 must notify the state board within thirty days, in writing, and include a
			 synopsis of the reasons for dismissal. Schools must retain, in their files,
			 full documentation of each dismissal.
(N) When a school's
			 certificate of registration is suspended, revoked, or canceled, all agent's
			 permits issued for that school are immediately suspended, revoked, or
			 canceled.