reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter II - Fire Prevention And Safety: Multiple Residences › Part 1506 - Motor Vehicle Storage In New Multiple Dwellings Or Upon The Premises Thereof › Section 1506.8 - Structural requirements

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Constructions and parts thereof used for the storage of motor vehicles in a
				  multiple dwelling or upon the premises thereof shall be capable of sustaining
				  safely the loads to which they are subject. The motor vehicle loads on floors,
				  roofs, and ramps shall be those set by the department but in no case shall they
				  be less than a uniformly distributed load of 75 pounds per square foot, or
				  2,000 pounds concentrated on an area nine inches in diameter, whichever
				  produces the greater stress.
(b)
				  Wherever structural material or assemblies of such construction may, if
				  unprotected, deteriorate and become structurally unsound under the proposed
				  conditions of use, approved protection shall be provided. Causes of such
				  deterioration include, among others, action of freezing and thawing, dampness,
				  wetting and drying, termites and rodents.
(c) Parts of such buildings built in soil
				  which is water bearing at any season of the year shall be constructed so that
				  ground water will not flow into basements and cellars.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter II - Fire Prevention And Safety: Multiple Residences › Part 1506 - Motor Vehicle Storage In New Multiple Dwellings Or Upon The Premises Thereof › Section 1506.9 - Equipment requirements

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  General. The construction, installation, operation, and maintenance of
				  equipment in motor vehicle storage facilities, except as otherwise specified in
				  this Part, shall be in accordance with the generally accepted standards listed
				  in the appendix[FN*].
(b) Plumbing.
				  Plumbing systems shall be designed and installed to supply water and to convey
				  waste in a manner free from health and physical hazards.
(c) Gas piping.
(1) Gas piping systems shall be designed and
				  installed so as to be free from health and physical hazards under normal
				  conditions of use.
(2) Gas piping
				  systems shall provide a supply of gas sufficient to meet the maximum expected
				  demand of the installed gas-burning appliances, shall be of materials resistant
				  to the corrosive effect of gases conveyed, and shall remain, with a minimum of
				  maintenance, gastight, safe, frost-free, and operative under conditions of
				  use.
(3) Gas piping systems shall
				  have a valve in an accessible location outside the building for shutting off
				  all gas to the system.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter II - Fire Prevention And Safety: Multiple Residences › Part 1506 - Motor Vehicle Storage In New Multiple Dwellings Or Upon The Premises Thereof › Section 1506.10 - Maintenance

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Open containers
				  of volatile flammable liquids shall be prohibited in motor vehicle storage
				  facilities.
(b) Smoking shall be
				  prohibited in motor vehicle storage facilities, and conspicuous durable signs
				  to this effect shall be displayed therein at all times.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1600 - Scope And Definitions › Section 1600.1 - Scope

Current through Register Vol. 46, No. 28, July 10, 2024
These rules and regulations relate to the initiation,
						development and operation of State-aided low rent housing projects by municipal
						housing authorities with municipal assistance (except that Part 1601 applies to
						all housing authorities and section
						1627-1.1 applies to all housing
						authorities to the extent specified therein) for occupation by persons or
						families of low income whose housing needs cannot be met by the unaided
						operation of private enterprise. Such projects are authorized by the provisions
						of article 18 of the New York State Constitution and the Public Housing Law of
						the State of New York. A municipality may also construct and operate a low rent
						project in the absence of a municipal housing authority for such
						municipality.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1600 - Scope And Definitions › Section 1600.3 - Separability clause

Current through Register Vol. 46, No. 28, July 10, 2024
If any clause, sentence, paragraph, section or Part of
						these rules and regulations shall be adjudged by any court of competent
						jurisdiction to be invalid, such judgment shall not affect, impair or
						invalidate the remainder thereof, but shall be confined in its operation to the
						clause, sentence, paragraph, section or Part thereof directly involved in the
						controversy in which such judgment shall have been rendered.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1600 - Scope And Definitions › Section 1600.4 - Prohibition against discrimination

Current through Register Vol. 46, No. 28, July 10, 2024
Pursuant to section
						223 of the
						Public Housing Law, no person shall, because of race, creed, color or national
						origin, be subjected to any discrimination by any municipal housing authority
						or municipality. The term discrimination shall be deemed to include segregation
						or separation.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1601 - Housing Authorities › Section 1601.1 - Organization

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Selection of
					 members of an authority.
(1) The mayor or
					 other chief executive of a municipality shall file with the commissioner a
					 certificate of appointment of reappointment of any member of an authority. No
					 such appointment or reappointment shall be effective until such certificate has
					 been filed. (Public Housing Law, §30, subd. 2.)
(2) Two tenant members elected by the
					 residents, may be included in authorities having supervision over 100 or more
					 dwelling units and not located in a city having a popluation of more than one
					 million. (Public Housing Law, §30, subd. 5)
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1601 - Housing Authorities › Section 1601.2 - Federal and municipal projects

Current through Register Vol. 46, No. 28, July 10, 2024
An authority shall file with the commissioner a copy
						of:
(a) The "application" to each
					 proposed project embodying a Federal or municipal loaning agency, a copy of the
					 architectural plans, specifications, estimated costs and proposed method of
					 financing--at the same time that it is filed with said agency. Any change made
					 in the application or the project shall be filed with the commissioner by the
					 authority. (Public Housing Law, §38.)
(b) The transcript of the proceedings
					 authorizing the issuance of bonds or other obligations of the authority or the
					 municipality, for each project.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter A - General Provisions › Part 1601 - Housing Authorities › Section 1601.3 - Reports

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Annual reports.
					 An authority shall file an annual report in the office of the commissioner not
					 later than November 1 of each year or at such other time which the commissioner
					 may fix. Such report shall include:
(1) the
					 data specified in subdivision 2 of section
					 37 of the
					 Public Housing Law;
(2) such other
					 information which the commissioner may request.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1610 - Projects Not Designed For Senior Citizens › Section 1610.0 - Foreword

Current through Register Vol. 46, No. 28, July 10, 2024
(a) This Part
					 describes the recommended standards for the design and construction of low rent
					 State-aided public housing projects and is intended to serve as a guide. These
					 standards are intended to produce adequate, safe and sanitary dwellings, at the
					 lowest cost compatible with economical maintenance and low rent, and which will
					 help preserve the character of the development during the life of the
					 project.
(b) Except where required,
					 these standards are for guidance. Housing authorities and architects are
					 expected to use judgment and imagination. The Division of Housing will welcome
					 all efforts to improve the livability, architectural quality, and economical
					 construction and operation of projects.
(c) The Commissioner of Housing has no
					 responsibility for the adequacy of design or the technical sufficiency of
					 plans, specifications and other data submitted for review and approval.
					 Approval, when granted, is only as to compliance with the Public Housing Law,
					 the loan and subsidy contract, the rules and regulations of the commissioner
					 and this Part. The project shall comply with all pertinent local and State laws
					 and regulations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1610 - Projects Not Designed For Senior Citizens › Section 1610.1 - The site

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Selection
					 and conformity with a plan.
Sites for projects are selected with regard to municipal
						plans, where such exist. They are to be developed "in conformity with a plan or
						undertaking for the clearance, replanning, reconstruction or rehabilitation of
						a substandard and insanitary area or areas and for recreational and other
						facilities incidental or appurtenant thereto".
(b)
Zoning.
The project shall comply with all required zoning.
(c)
Utilities.
(1) Insofar as possible, projects must make
					 use of existing services and utilities; if these are not adequate, consult the
					 provisions of the loan and subsidy contract.
(2) Storm and sanitary sewers or combined
					 sewers shall be accessible to the site, or other acceptable provisions shall be
					 made for the disposition of storm water and sewerage.
(3) An adequate supply of water for drinking,
					 household and fire protection purposes at adequate pressure must be available
					 or must be made available to the project site.
(4) Street and yard lighting must be such as
					 will provide for safety and convenience.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1610 - Projects Not Designed For Senior Citizens › Section 1610.2 - Non-dwelling facilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Tenant facilities.
(1) Row
					 houses and single family houses.
Provide individual tenant storage space within each
						apartment or cellar. Also, provide a centrally located tool storage space and a
						small general store room. Provide outside drying facilities (approximately 45
						square feet per dwelling unit).
(2) Multi-story apartment buildings.
Provide, under management control, central storage spaces
						for perambulators and wheel toys; also, one or more central laundries. All of
						these spaces shall be accessible from the outside via a ramp. The size of the
						laundry shall be based upon the number of fixtures. Provide approximately one
						washing machine for each 60 families in a project with more than 500
						apartments; one washing machine for each 35 families in smaller projects. The
						laundry shall contain provisions for laundry trays, extractors and mechanical
						dryers. Provide toilet facilities accessible to such laundry for the use of the
						tenants; also adjacent small storage closet.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1610 - Projects Not Designed For Senior Citizens › Section 1610.3 - Residential buildings

Current through Register Vol. 46, No. 28, July 10, 2024
(a) General
					 provisions.
(1) Space below grade shall not
					 be used for dwelling purposes except on a sloping site when the floor level at
					 one wall is above outside grade level.
(2) In multiple dwellings, apartment entrance
					 doors shall have door knockers and peepholes. Such entrance doors in other
					 types of projects shall have door knockers.
(3) Elevators, where provided, shall be of
					 2,000 pounds minimum capacity.
(4)
					 Provide conduits and/or sleeves for telephone service for all dwelling units in
					 multiple dwelling projects.
(5)
					 Stair halls in apartment type dwellings three or more stories high shall be of
					 fireproof construction. Long halls shall be at least four feet six inches wide.
					 Provide a slop sink closet on each floor.
(6) Provide fire wall between every four
					 apartments in row house projects.
(7) Subject to local and State building laws,
					 row house projects shall be of wood frame construction, brick-veneered; three
					 story projects shall be of class 2 (fire-resistive) construction, buildings
					 more than three stories in height shall be of class 2 or class 1 (fireproof)
					 construction. Buildings of fireproof construction shall have flat roofs;
					 buildings of wood frame construction shall have pitched roofs. Roof railings
					 shall be provided instead of masonry parapets.
(8) In row house projects, install recessed
					 fire extinguishers in exterior walls, located so as to provide adequate
					 protection.
(9) Multi-story
					 buildings shall have full cellars under living spaces, unless excavation is not
					 practicable.
(10) The floor slab of
					 living spaces directly on the grade shall be properly insulated, damp-proofed,
					 and constructed.
(11) Provide storm
					 and screen window and door combinations for all row house projects.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1610 - Projects Not Designed For Senior Citizens › Section 1610.4 - Dwelling units

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
General provisions.
(1)
Every dwelling unit
shall consist of the following:
(i) An entry, with protection from the
					 elements.
(ii) A private bathroom,
					 equipped with a water closet, lavatory, and bathtub with overhead shower.
					 Apartments consisting of four bedrooms and larger shall have an additional
					 compartment equipped with a water closet and lavatory.
(iii) A living room.
(iv) Cooking space.
(v) Dining space.
(vi) Storage facilities as follows:
(a) A coat closet.
(b) A linen closet.
(c) A closet for each bedroom.
(d) A broom closet in kitchen.
(e) All closets shall have doors.
(f) Install the storage space listed below
					 within each dwelling unit, in addition to the closets above, except where there
					 is central storage space or cellars. If such storage space is provided, a
					 separate broom closet may be omitted. Such storage space shall vary, depending
					 upon the size of the apartment, as follows:
No. of bedrooms in
								  apartment
Square foot
								  storage
0
20
1
30
2
30
3
30
4
35
5
40
6
45
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1611 - Projects Designed For Senior Citizens › Section 1611.0 - Foreword

Current through Register Vol. 46, No. 28, July 10, 2024
(a) This Part
					 describes the recommended standards for the design and construction of
					 apartments for senior citizens in low rent State-aided public housing projects,
					 and is intended to serve as a guide. These standards are intended to produce
					 adequate, safe and sanitary dwellings, at the lowest cost compatible with
					 economical maintenance and low rent, and which will help preserve the character
					 of the development during the life of the project.
(b) See Part 1610 for recommended standards
					 for apartments not intended for senior citizens. These standards are for
					 guidance; however, where the words "shall" or "must" are used, these standards
					 are mandatory. Housing authorities and architects are expected to use judgment
					 and imagination. The division will welcome all efforts to improve the
					 livability, architectural quality, and economical construction and operation of
					 projects.
(c) The commissioner has
					 no responsibility for the adequacy of design or the technical sufficiency of
					 plans, specifications and other data submitted for review and approval.
					 Approval, when granted, is only as to compliance with the Public Housing Law,
					 the loan and subsidy contract, the rules and regulations of the commissioner
					 and this Part. The project shall comply with all pertinent local and State laws
					 and regulations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1611 - Projects Designed For Senior Citizens › Section 1611.1 - The site

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Selection.
Sites for projects shall be selected with regard to
						municipal plans, where such exist. They shall be developed "in conformity with
						a plan or undertaking for the clearance, replanning, reconstruction or
						rehabilitation of a substandard and insanitary area or areas and for
						recreational and other facilities incidental or appurtenant
						thereto".
(b)
Zoning.
The project shall comply with all required zoning.
(c)
Utilities.
(1) Insofar as possible, projects shall make
					 use of existing services and utilities; if these are not adequate, consult the
					 provisions of the application for financial assistance and the loan and subsidy
					 contract.
(2) Storm and sanitary
					 sewers or combined sewers shall be accessible to the site, or other acceptable
					 provisions shall be made for the disposition of storm water and
					 sewerage.
(3) An adequate supply of
					 water for drinking, household and fire protection purposes at adequate pressure
					 must be available or must be made available to the project
					 site.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1611 - Projects Designed For Senior Citizens › Section 1611.2 - Non-dwelling facilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Tenant facilities.
(1) Row
					 houses.
(i) Provide a centrally located tool
					 storage space and a small general store room.
(ii) Outside drying facilities shall be
					 provided (approximately 25 linear feet per family).
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1611 - Projects Designed For Senior Citizens › Section 1611.3 - Residential buildings

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 Construction.
(1) Unless otherwise required
					 by local and/or State laws, all buildings from three to nine stories in height,
					 inclusive, shall be constructed of class 2 (fire-resistive or fire protected)
					 or class 1 (fireproof) construction; buildings over nine stories in height
					 shall be constructed of class 1 construction.
(2) Buildings one or two stories in height
					 shall be constructed as follows:
(i) When
					 such projects are intended for senior citizens and others, the construction may
					 be of wood frame, brick veneered. In two story buildings the first floor
					 ceilings of living rooms and bedrooms in dwelling units for senior citizens
					 shall not be attached directly to the ceiling beams when such beams are of
					 wood, but shall be sound retarded by acceptable means.
(ii) When such projects are intended
					 exclusively for senior citizens, the construction shall be as follows:
(a) Exterior walls and floors--class 2 or
					 class 1 construction. (See definition above.)
(b) Partitions between apartments--one hour
					 construction.
(c) Partitions within
					 apartments--dry wall or plaster on studs.
(iii) All such projects, whether intended
					 exclusively or partly for senior citizens shall have the following construction
					 features:
(a) Pitched roof of wood frame
					 construction.
(b) Fire wall between
					 not more than four apartments.
(c)
					 When two or more entrance doors to apartments for senior citizens open on a
					 common public hall, such public hall shall be constructed of fireproof
					 construction in its entirety and the stairs shall be fireproof.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter B - Recommended Standards For State-aided Low Rent Public Housing Projects › Part 1611 - Projects Designed For Senior Citizens › Section 1611.4 - Dwelling units

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
Apartments for senior citizens.
(1)
Every such dwelling unit
shall consist of the following:
(i) An entry,
					 with protection from the elements.
(ii) A private bathroom, equipped with a
					 water closet, lavatory and bathtub with overhead shower. In lieu of a bathtub
					 and shower, a separate stall shower, four feet by four feet in area, plus a hot
					 and cold water faucet near the floor, may be installed. Thermostatic controls
					 for showers are recommended. Floors shall be non-slip. Grab bars shall be
					 installed on walls adjacent to bathtub or shower and next to water closet. Bell
					 or other signaling device from bathroom to outside the apartment may be
					 provided for emergency use. Bathroom doors should swing out and should have
					 catch that can be released from the outside in an emergency.
(iii) A living room.
(iv) Twenty four inches cooking space for a
					 20 inches wide electric range, or a 20 inches wide gas range with the following
					 safeguard: automatic shut-off for oven.
(v) Dining space, preferably with a
					 window.
(vi) Storage facilities, as
					 follows:
(a) A coat closet.
(b) A linen closet.
(c) A closet for each bedroom or sleeping
					 space.
(d) A broom closet in
					 kitchen.
(e) All closets shall have
					 doors.
(f) In row house projects
					 except where there is a cellar or basement, the storage spaces listed below
					 shall be provided. If such storage space is provided, a separate broom closet
					 may be omitted. Such storage space shall vary, depending upon the size of the
					 apartment, as follows:
No. of bedrooms in
								  apartment
Square foot
									 storage
0
20
1 or more
30
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-1 - Basic References › Section 1625-1.1 - Public Housing Law

Current through Register Vol. 46, No. 28, July 10, 2024
The basic reference governing the general
						  administration of the State-aided housing program is the Public Housing Law.
						  Authority members, counsel and all responsible administrative employees should
						  be familiar with this law and particularly with the specific sections of the
						  law and the provisions referred to below:
(a) section 17 which establishes occupancy
						preferences;
(b) section 30 which
						refers to organization of authorities;
(c) section 32 which applies to employment
						procedures, compensation and expenses for authority officers and
						employees;
(d) section 37 which
						details the powers of authorities;
(e) section 52 which exempts authorities from
						certain taxes;
(f) section 54 which
						refers to the filing of an authority's bylaws, rules and regulations;
(g) section 151 which concerns the bidding
						and awarding of authority construction contracts;
(h) section 152 which lists labor
						requirements for authority contracts;
(i) section 156 which prescribes conditions
						for selection of tenants; and
(j)
						section 159 which prohibits disclosure of certain information.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-1 - Basic References › Section 1625-1.2 - Bylaws, rules and regulations; loan and subsidy contract; master management resolution

Current through Register Vol. 46, No. 28, July 10, 2024
The bylaws, rules and regulations and amendments
						  thereto including the rules and regulations and amendments relating to the
						  authority's organization or internal management, the loan and subsidy contract
						  and master management resolution set forth the basic administrative and
						  operating procedures of an authority. Excluding the loan and subsidy contract a
						  copy of any of the documents referred to in this section adopted by an
						  authority shall be filed with the commissioner and shall become effective upon
						  the commissioner's approval or shall, if the commissioner fails to approve or
						  disapprove within three months after filing, become effective. An original and
						  duplicate copy of any material submitted under these provisions for the
						  commissioner's action shall be addressed to the commissioner. An authority
						  shall also file all rules and regulations and amendments thereto except such as
						  relate to its organization or internal management in the office of the
						  Department of State.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-1 - Basic References › Section 1625-1.3 - Management manual for local housing authorities

Current through Register Vol. 46, No. 28, July 10, 2024
The management manual (this Subchapter) is of a
						  technical nature and has as its prime objective, the adoption and maintenance
						  of proper management standards for State-aided projects. Although this manual
						  is to be generally utilized by employees specifically concerned, all officials
						  of the authority should be aware of the availability of this manual for
						  reference-purposes.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-1 - Basic References › Section 1625-1.4 - Accounting manual for local housing authorities

Current through Register Vol. 46, No. 28, July 10, 2024
The accounting manual (see Subchapter D of this
						  Chapter) is of a technical nature and has for its prime objectives the
						  establishment of a uniform system of keeping the books of account, the
						  furnishing of uniform financial reports and associated statements as required
						  by the Public Housing Law and the loan and subsidy contract, the furnishing of
						  evidence of compliance with the provisions of the Public Housing Law of the
						  State of New York, and the providing of a means for the effective control of
						  development and operating funds of State-aided projects. Although of a
						  technical nature, all officials of the authority should be aware of the
						  availability of this manual for reference purposes.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-2 - Responsibilities Of Housing Authority Members › Section 1625-2.1 - Responsibility to public

Current through Register Vol. 46, No. 28, July 10, 2024
Housing authority members bear the high responsibility
						  of public trust which is rightfully expected from public officers. Members are
						  entrusted with the custody of assets representing millions of dollars of public
						  funds as well as administrative control of annual expenditures of hundreds of
						  thousands of dollars. The custody and control of such public funds require each
						  member to ensure that buildings, grounds and other assets are kept up to high
						  standards so that their value is not impaired and that the annual operating
						  expenditures are wisely and economically spent. Members must exercise judicious
						  control of the premises entrusted in their care, including the use of community
						  room and public spaces. In this regard, division policy does not permit
						  community room and public spaces to be used for partisan political activities
						  or sectarian religious purposes.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-2 - Responsibilities Of Housing Authority Members › Section 1625-2.2 - Responsibility to local community

Current through Register Vol. 46, No. 28, July 10, 2024
Members also have a responsibility to the local
						  community. They are the means by which the community meets, to a degree, the
						  challenge of adequate housing for all its citizens. They also serve to alert
						  the community to housing conditions which require attention and to advise the
						  community of the means available from both private and public sources to
						  correct these conditions.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-2 - Responsibilities Of Housing Authority Members › Section 1625-2.3 - Responsibility to tenants

Current through Register Vol. 46, No. 28, July 10, 2024
Finally, members have an obligation to tenants of their
						  projects. They should seek and demand the most economical operation of projects
						  to attain the lowest possible rents for the tenants, whose incomes are
						  necessarily limited. They also should interest themselves in tenant activities
						  as these afford opportunities for learning the tenants' problems as well as
						  explaining the authority's position on matters of mutual
						  interest.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-3 - Housing Authority Meetings › Section 1625-3.1 - Frequency of authority meetings

Current through Register Vol. 46, No. 28, July 10, 2024
An authority will generally meet each month, but the
						  frequency of such meetings will be as required by the amount or nature of the
						  business to be transacted. Whenever necessary, an authority shall meet to
						  select a chairman and vice-chairman as provided in section
						  32 of the
						  Public Housing Law, as well as such other officers as it deems necessary.
						  Proper notice should be forwarded sufficiently in advance so as to be received
						  by each member at least two days prior to the date of a meeting. A majority of
						  the members of an authority shall constitute a quorum.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-3 - Housing Authority Meetings › Section 1625-3.2 - Agenda for authority meetings

Current through Register Vol. 46, No. 28, July 10, 2024
An agenda of business to be acted on should be prepared
						  for each meeting by the secretary or other designated individuals. Members
						  should receive a copy of the agenda a day or two prior to the meeting so they
						  may prepare for the business to be transacted.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-3 - Housing Authority Meetings › Section 1625-3.3 - Disclosure of information

Current through Register Vol. 46, No. 28, July 10, 2024
Section
						  159 of the
						  Public Housing Law prohibits disclosure of certain information acquired by an
						  authority or municipality or by an officer or employee thereof. An open meeting
						  at which such information is to be discussed should be recessed and a closed,
						  executive session held while such matters are being discussed. Tenants and
						  applicants rightfully expect personal information to be held in strict
						  confidence, and authorities must zealously respect such confidence as
						  contemplated by section
						  159 of the
						  Public Housing Law.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-3 - Housing Authority Meetings › Section 1625-3.4 - Minutes of authority meetings

Current through Register Vol. 46, No. 28, July 10, 2024
A complete transcript of the minutes of each meeting of
						  the authority shall be forwarded in duplicate to the division within 10 days
						  after the meeting. Thus, in the case of authorities operating both Federal- and
						  State-subsidized projects, the minutes may pertain to either or both programs,
						  but they must be submitted in their entirety. The submission of extracts which
						  are applicable to the State-subsidized projects alone is not acceptable. The
						  division will not formally acknowledge receipt of the
						  minutes.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-3 - Housing Authority Meetings › Section 1625-3.5 - Approval of resolutions passed by authority

Current through Register Vol. 46, No. 28, July 10, 2024
Resolutions, passed by an authority, which require the
						  approval of the division will be the subject of separate correspondence. The
						  normal inclusion of such resolutions in minutes of a meeting will not be deemed
						  a request for division approval.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.1 - Reimbursable expenses

Current through Register Vol. 46, No. 28, July 10, 2024
Expenses incurred in necessary travel on official
						  business for the authority by the members, agents and employees are
						  reimbursable to the amount actually spent or the established limits, whichever
						  is lower. When using a common carrier, such as a bus, train or airplane,
						  reimbursable transportation expense will be approved only for the coach rate
						  and not the first class rate, unless the higher rate can be
						  justified.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.3 - Use of private automobile

Current through Register Vol. 46, No. 28, July 10, 2024
Private automobiles with adequate insurance coverage
						  may be used for official travel only when it is to the best interest of the
						  authority. Governing factors will be the availability, cost and schedules of
						  transportation by common carrier. Use of private automobiles is generally not
						  justified on a cost basis unless one or more passengers, who would normally
						  have reimbursable transportation expenses, accompany the driver. If the
						  authority determines that the use of a privately owned automobile is to its
						  advantage and properly authorizes its use, reimbursement at a rate equal to
						  that allowed to State employees at that time will be allowed for mileage
						  traveled on official business. However, if the authority determines that the
						  per mile rate is not to its advantage, reimbursement for use of a privately
						  owned automobile can always be made to the extent of the prevailing first class
						  fares per railroad mile charged by common carriers. Charges for garage,
						  parking, gasoline, accessories, repairs, depreciation, antifreeze, towage and
						  other similar expenses will not be allowed. Bridge, tunnel and highway tolls
						  are reimbursable. Receipts for such tolls are required to be attached to the
						  voucher. New York Thruway charges are reimbursable but not in excess, during
						  any one year, of the cost of a yearly permit. Toll charges will be considered
						  in determining whether use of automobile is to best interest of the
						  authority.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.4 - Advancement of travel expenses

Current through Register Vol. 46, No. 28, July 10, 2024
Funds cannot be advanced for travel expenses.
						  Reimbursement can be made only after travel has been performed, and after
						  properly submitted voucher has been approved and returned by the Division of
						  Housing.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.5 - Purchase of transportation tickets

Current through Register Vol. 46, No. 28, July 10, 2024
If the authority desires, round trip transportation
						  tickets for authorized travel may be purchased in advance by use of a properly
						  prepared authority purchase order, an accounts payable voucher and a check
						  payable to the common carrier in the exact amount, excluding any taxes for the
						  specific travel authorized. This eliminates the need for the traveler to expend
						  his own funds for transportation costs.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.6 - Monthly travel allowances-central office and/or project employee

Current through Register Vol. 46, No. 28, July 10, 2024
A monthly allowance may be given to designated
						  employees who use their private automobiles on a frequent basis for official
						  authority business in and about the municipality in which the project is
						  located, provided the authority has ascertained that such travel and its
						  frequency are necessary, that other means of transportation are not available,
						  or if available, their use is not to the best interests of the authority; and
						  provided, further, that the Division of Housing has approved such allowance.
						  Such employees must have the required insurance coverage on their car. Payment
						  of such allowance can only be made on or after the last business day of the
						  month for which the allowance is being paid.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.7 - Limits on annual authority travel expenditures

Current through Register Vol. 46, No. 28, July 10, 2024
Total travel expenditures during a fiscal year are
						  subject to the approved budgetary limits and, in the case of travel to NAHRO,
						  NYSARHO and NHC conferences, to the following limits:
(a) Authorities operating a State-aided
						project or projects having a total of 500 dwelling units or
						less............$650.
(b)
						Authorities operating a State-aided project or projects having a total of more
						than 500 dwelling units............$750.
(c) Authorities operating a State-aided
						program of more than 1,000 units may be authorized an additional $100 for each
						key administrative position upon approval by the division of a request by the
						authority listing each position they so consider.
(d) Authorities which operate both Federal-
						and State-aided projects will prorate such travel charges on the basis of
						current ratios but the total charged to the State program during the fiscal
						year cannot exceed the budget allowance and, if applicable, the limits listed
						in this section.
(e) Authorities
						are responsible that total annual travel expenditures are within the approved
						budget allowance and, if applicable, within the above limits. Approval of
						individual expense vouchers or of specific travel requests by the division does
						not relieve the authority of this responsibility. No travel will be performed
						nor travel requests submitted for approval by the division if the estimated
						cost of such travel will place the total annual travel expenditures above the
						budgetary or cited limits. Authorities, however, may submit a request for a
						budget revision and, under special circumstances, for an exception to the
						stated limits. Such requests must be submitted and approval obtained prior to
						the travel.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.8 - Approval to travel on official business

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Travel within New York State to
						professional conferences of approved organizations (NAHRO, NYSARHO and NHC)
						does not require prior approval by the Division of Housing and Community
						Renewal, as the local authorities can make such determination within the
						monetary limits stated in section
						1625-4.7 of this Subpart.
(b) Travel outside the State as well as
						travel within the State not included in subdivision (a) of this section
						requires the prior approval of the division, except that such approval is not
						required for intra-State travel within a 35- mile radius of the municipality in
						which the authority is located. However, there is no reimbursement for meals or
						lodging within this 35-mile radius, except for lunch when on official duty at
						places other than the municipality in which the authority is located.
(c) Requests for division approval of travel
						will be forwarded to the Bureau of Management, which will be responsible for
						coordinating the request with the bureau or staff concerned, except that during
						the development period such requests will be forwarded to the Bureau of Project
						Development.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.9 - Tax exemption

Current through Register Vol. 46, No. 28, July 10, 2024
Travel on official business for housing authorities is
						  exempt from transportation tax and hotel occupancy tax. Tax exemption
						  certificates (Exhibit A of Appendix S-3) will be used to substantiate such
						  claim of exemption. Reimbursement cannot be made for any payment of a tax from
						  which the authority is exempt.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle S - Division of Housing and Community Renewal › Chapter III - Low Rent Housing › Subchapter C - Management Manual For Housing Authorities › Part 1625 - General Administration › Subpart 1625-4 - Travel Expenses › Section 1625-4.10 - Travel vouchers

Current through Register Vol. 46, No. 28, July 10, 2024
A travel voucher, Division of Housing form HM-35
						  (Exhibit B of Appendix S-3), will be prepared by each individual claiming
						  reimbursement. The division management representative may approve the form in
						  the field if it is acceptable. The authority may await the visit of the
						  management representative for such purpose or may forward it to the division
						  together with all substantiating papers. Hotel bills and any other
						  substantiating papers shall remain attached to the travel voucher file copy at
						  all times.