New Jersey Administrative Code › Title 17 - TREASURY - GENERAL › Chapter 12 - DIVISION OF PURCHASE AND PROPERTY: PROCUREMENT BUREAU; CONTRACT COMPLIANCE AND AUDIT UNIT; AND DISTRIBUTION SUPPORT SERVICES UNIT › Subchapter 2 - ADVERTISED PROCUREMENT PROCEDURES › Section 17:12-2.2 - Requirements for bidding and contract award

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In order to be
				eligible for consideration for award of contract, the bidder's proposal shall
				conform to the following requirements or be subject to designation as a
				non-responsive proposal for non-compliance:
1. Be enclosed and sealed, which for
				electronic format submissions shall be as described in the RFP document. Faxed
				or e-mailed proposals shall not be accepted when the submission of a sealed
				proposal is a requirement;
2. Be
				submitted on or before the due date and time and at the place specified in the
				RFP;
3. Be signed by a
				representative of the bidding entity in accordance with the provisions for such
				signature as set forth in the RFP;
4. Contain all RFP-required certifications,
				forms, and attachments, completed and signed as required. An RFP may designate
				certain forms and/or certifications that need not be included in the bidder's
				proposal but that must be provided by a successful bidder upon request prior to
				an award of contract;
5. Be
				accompanied by bid security in the amount and form specified, when required by
				the RFP;
6. Include all
				RFP-required pricing information;
7. Be preceded by the bidder's attendance and
				registration at any pre-proposal conference and/or site inspection for which
				attendance and registration is mandatory pursuant to the RFP. However, the
				Director reserves the right to waive this requirement upon terms the Director
				deems acceptable, if doing so is in the State's best interest;
8. Contain initials adjacent to any actual or
				apparent price alterations. If a unit price in a bidder's proposal has been
				altered or appears to be an alteration, the bidder's initials shall appear
				adjacent to the alteration. However, in the event that there is at least one
				duplicate copy of the proposal included in the bidder's sealed proposal packet,
				and if during the immediately subsequent proposal review process it is noted
				that there is an uninitialed price alteration and that the copy reflects the
				same alteration, the copy shall be placed with the original and maintained as
				part of the official record. The uninitialed price change or changes would then
				be accepted as eligible for further evaluation. Examples of alterations
				include, but are not limited to, crossouts, erasures, white-outs, writeovers,
				and strikeovers, with re-entered prices. If the alteration has not been
				initialed, that particular item only shall be rejected, except if the extended
				price is verifiably correct and does not contain an alteration or if the
				extended total price is verifiably correct and does not contain an alteration,
				it shall be considered the offered price. In the event of a rejection of a
				single line of a proposal responding to a request for multiple prices for
				multiple items, the remainder of the proposal shall be evaluated, unless
				otherwise stipulated in the RFP;
9.
				Be prepared in ink or typewritten or, as applicable, in the electronic format
				specified by the RFP. If information essential for an effective evaluation,
				including, but not limited to, price, terms, and product description, is
				submitted in pencil, the proposal shall be rejected unless that same essential
				information appears elsewhere in the proposal, or in the copies thereof, either
				typewritten or printed, and provided that the information is entirely
				consistent with the information submitted in pencil and does not invite any
				other interpretation; and
10. If
				the RFP contains set-aside program provisions for a specified category or
				specified categories of businesses, be submitted by a business properly
				approved by and registered with the New Jersey Department of the Treasury unit
				responsible for administering the State's small business registration program
				in accordance with the administrative rules at N.J.A.C. 17:13, governing the
				State's set-aside programs.