Oklahoma Administrative Code › Title 320 - Oklahoma Historical Society › Chapter 15 - Oklahoma Heritage Preservation Grant Program › Subchapter 1 - General Provisions › Section 320:15-1-3 - Definitions

Current through Vol. 41, No. 20, July 1, 2024
The following words and terms, when used in this chapter, shall have the following meaning, unless the context clearly indicates otherwise:
"Administrative Rules Liaison"
means or refers to the OHS staff member that has been designated by the OHS Executive Director to serve as the liaison to the Office of Administrative Rules (OAR) in the Oklahoma Secretary of State's Office. They shall act as liaison between the OHS and the OAR in all matters concerning documents submitted by the OHS. All documents submitted by the OHS shall be coordinated through the liaison, and require the verification and signature of the liaison.
"Authorizing official"
means or refers to the individual authorized on behalf of the institution to approve the submission of proposals and accept any resulting project grants or contracts.
"Capital Improvement"
means or refers to a durable upgrade, adaptation, or enhancement of a property that increases its value, often involving a structural change. Provided, however, it does not include any improvements to items in collections, or collections care, nor any modification or improvements made to exhibits or installing exhibits.
"Cash match"
means or refers to the money that the applicant organization will provide toward the project. This money can be from a number of sources, examples include: general operations, donation, or a fundraiser. Cash match would not include the salary of a full-time staff member already working for the applicant organization. Matching funds must be expended after the grant contract is signed.
"Collections"
means or refers to the objects, photographs, manuscripts, videos, audio recordings, maps, periodicals, microforms, books, vertical files, archaeological material, historic buildings, or oral histories.
"Conserved"
means or refers to the act of stabilizing or protecting an artifact or archival collection.
"County government"
means or refers to Oklahoma county governments as defined in Oklahoma law.
"Exhibits"
means or refers to the public display either physical or online of collections with contextual interpretation informing the public on the topic being explored.
"Historic Buildings"
means or refers to a structure listed or eligible for listing on the National Register of Historic Places.
"Indirect costs"
means or refers to an organization's overhead, administrative, or other expenses not directly related to the project and also possibly supporting other projects or functions. An example of this would be another division of the applicant organization managing the financial aspects of the grant and wanting a percentage of the grant funds to pay for the financial overhead costs incurred.
"Key staff"
means or refers to the staff member(s) or individual(s) who will play a major role in the proposed project.
"Libraries with special collection(s)"
means or refers to historical collections held by libraries that may include anything other than published books.
"Major component"
means or refers to the mission of the institution and the inclusion of Oklahoma history.
"Municipal government"
means or refers to Oklahoma municipalities as defined in Oklahoma law.
"Not-for-profit historical organization"
means or refers to museums, historic sites, historical associations, historic preservation organizations, archives, libraries with special collections, or genealogical associations. These organizations must be located in the state of Oklahoma, be registered and in good standing with the Oklahoma Secretary of State as a domestic not for profit, and feature Oklahoma history as a major component of their mission.
"OHS"
means or refers to the Oklahoma Historical Society.
"OHS project teams"
means or refers to employees or volunteers under the jurisdiction of the Oklahoma Historical Society who may serve as consultants or contractors to the grant recipient to accomplish all or part of an awarded project.
"OHS staff review committee"
means or refers to the OHS staff members selected by the OHS Executive Director who will evaluate applications based on the weighted criteria and adherence to program requirements. The OHS Grants Administrator is excluded from appointment to this committee and has no grant decision making power.
"Oklahoma Heritage Preservation Grant Review Committee"
means or refers to the committee appointed by the Oklahoma Historical Society Board President and confirmed by the Oklahoma Historical Society Board of Directors. As authorized by 53 O.S. Section 416(a) this committee will be made up of no less than five (5) and no more than seven (7) individuals.
"Oklahoma Historical Society Board of Directors"
means or refers to the governing body of the Oklahoma Historical Society as authorized by 53 O.S. Section 1.6.
"Organizational Development"
means or refers to training for board and staff, professional assistance with organizational issues, improving governance structures, volunteer or membership program development, and assessments or strategic plans (including paid facilitators/consultants).
"Operating budget"
means or refers to the most recent operating budget approved for the applicant organization. This budget shall include staff salaries but exclude non-reoccurring costs. Applicants of tribal or municipal governments may use the operating budget of the division in which the project will take place. If an applicant organization is a sub-entity of tribal or municipal government but is a historical organization (museum, historic site, historical association, archive, library with special collection or genealogical association) they will use the sub-entity's operating budget. Support organizations must use the operating budget of the primary beneficiary of the grant funds, regardless of the funding source of that operating budget. Libraries with special collections may use the operating budget allotted to special collections. An example of this would be a city government applying for a grant to digitize historic maps. This applicant would use the operating budget for the division which oversees archives, not the entire budget of the city government.
"Programs"
means or refers to organized educational activities available to the public. Examples of this might include a tour, lecture series, or workshop.
"Project"
means or refers to an inclusive term to convey any eligible proposal.
"Publications"
means or refers to publishing content of an educational nature in print or electronic form. For this purpose, publications would not include paid advertisements or invitation cards.
"Repair"
means or refers to fix or mend a thing suffering from damage or fault, or refers to fixing or repairing of facilities, not the repair of items in collections.
"Strategic plan"
means or refers to an organization's process of defining its strategy, or direction, and making decisions on allocating its resources to pursue this strategy. The applicant organization's strategic plan should address the following: organization's mission statement, setting of goals, long-range planning, and an action plan for accomplishing goals.
"Support groups"
means or refers to a not-for-profit organization whose purpose is to support the mission and provide financial support to the applicant organization. This term could also include friend's groups or foundations. An example of this would be a library operated by an institute of higher learning having a friend's group that supports the organization through applying for grants, receiving and managing donations, or hosting donor events.
"Theme"
means or refers to broad categories of Oklahoma history such as "American Indian," "Transportation," or "Military."
"Third-party consultant"
means or refers to a contracted third party who conducts work for the grant recipient as it relates to the project grant funds awarded.
"Tribal government"
means or refers to federally recognized American Indian tribes located in Oklahoma.