Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-1 - Board of Trustees In General; Medical Center and Clinical Operations › Section 3364-1-03 - Committees of the university board of trustees

Current through all regulations passed and filed through July 1, 2024
(A) Standing committees.
The members of all committees of the university board of
				trustees are to be appointed by the university board of
				trustees chairperson, unless otherwise ordered by the
				university board of
				trustees or as provided for below. The chairperson is responsible for
				appointing the chairperson of each committee. The secretary of the
				university board of trustees will be the
				secretary of each committee when requested to do so by the committee
				chairperson. Each committee will contain no less than three members plus the
				university board of
				trustees chairperson as the university
				board of trustees chairperson is an exofficio
				member of all standing committees but shall be counted only for purposes of
				determining a quorum and shall have the right to make motions and vote when
				there is a lack of such quorum.
In the event there is not a quorum for a
				university board of
				trustees committee to transact business based upon current trustees
				assigned to a committee, the university board
				of trustees chairperson, or in the absence of the
				university  board of
				trustees chairperson, the vice chairperson or the university board of
				trustees committee chairperson, is authorized to appoint another
				trustee(s) who is in attendance as an alternate university board of
				trustees committee member(s) for purposes of transacting business for
				that meeting. Should the appointment(s) be made by the vice chairperson, then
				the vice chairperson may appoint him/herself or another trustee(s) in
				attendance.
The university board
				of trustees is responsible for setting the duties
				of each committee. The standing committees are as follows:
(1) Academic and student affairs committee
The academic and student affairs committee will oversee and
				ensure continuous improvement of university academic activities and student
				programs with an emphasis on student centeredness. The scope of the committee
				includes any other matter assigned to the committee by the
				university board of
				trustees or the chairperson of the university board of
				trustees.
(2) Finance and audit
			 committee
The finance and audit committee is charged with oversight and
				continuous improvement of the financial soundness of the university including
				oversight of revenue from all sources, and oversight of all expenses, as well
				as the margin for both the academic and the clinical enterprises. It will
				receive and recommend action upon budget proposals from the administration. It
				will review relevant parameters such as senate bill six ratios, bond ratings,
				and the cash flow margin for the entire university. It will receive and review
				reports relative to fund raising and investment performance from the university
				of Toledo foundation.
The committee is responsible for the overall audit function of
				the university, including:
(a)
			 Reviewing the quality of financial reporting with the external auditors and
			 management including financial statement assumptions, disclosures, and
			 accounting policies.
(b) Overseeing
			 the university's system of internal controls and the adequacy of financial,
			 accounting and operational practices on financial reporting.
(c) Reviewing the annual internal audit plan,
			 discussing the extent to which it addresses high-risk areas with the university
			 auditor and management, and approving the final audit plan.
(d) Assuring the effectiveness of the
			 internal audit function including access required and authorization of the
			 appointment or dismissal of the university auditor.
(e) Ensuring the independence of the
			 university auditor through the auditor's direct-unrestricted reporting to the
			 committee chair and functional reporting to the university administration.
(f) Determining the impact to the
			 university of audits of entities outside the scope of this committee
			 (university of Toledo "UT" physicians, UT insurance captive, etc.).
(g) Overseeing the implementation of the
			 institution's policy on fraud and irregularity including notification to the
			 committee of any action taken under that policy.
(h) Reviewing the university's compliance
			 with government regulations including legal or regulatory matters materially
			 impacting university operations.
(i) Helping to achieve increased revenue and
			 to advance areas of the strategic plan.
In addition, this committee will function as the facilities
				committee, receiving and recommending action upon all proposed facilities
				recommendations. It will receive and review reports from the department of
				intercollegiate athletics regarding its finances, operations and processes. It
				will provide oversight of university external affairs, inclusive of global
				outreach, engagement and university partnerships and relations with campus
				neighborhoods, business entities, and other relevant community
				resources.
The scope of this charge to the committee includes all business
				operations within the legal bounds of the university of Toledo, including
				academic and clinical enterprises and UT rocket innovations.
The scope of the committee includes any other matter assigned
				to the committee by the university board
				of trustees or the chairperson of the
				university board of
				trustees.
(3) Trusteeship and
			 governance committee
The trusteeship and governance committee ensures the integrity
				of university board of
				trustees governance and the avoidance of conflicts of interest. It
				fosters a culture of excellence, service, and high ethical standards, among
				university trustees. The committee will also develop and conduct
				university board of
				trustees assessment and oversee university
				board of trustees  development, including
				orientation of new members. This committee coordinates the
				university board of
				trustees' annual assessment of the president. The committee will ensure
				that the highest ethical and legal standards are met. The committee will ensure
				the implementation of the strategic plan and continuous improvement in
				appropriate areas are defined and set forth in quantifiable objectives and
				measures.
In addition, the committee functions as the
				university board of
				trustees personnel committee, receiving and recommending action upon all
				personnel actions, with the exception of medical staff membership,
				credentialing, privileging and renewal of privileges, and providing oversight,
				direction, and recommendations on human resources, compensation strategy,
				collective bargaining, succession planning and organizational changes to the
				university. The office of governmental relations will provide updates on
				federal, state and local activities, initiatives, and legislation that may
				affect the university. The scope of the committee includes any other matter
				assigned to the committee by the university board
				of trustees or the chairperson of the
				university  board of
				trustees.
(4) All other standing
			 committees established by the university board
			 of trustees.