Ohio Administrative Code › Title 3364 - University of Toledo › Chapter 3364-65 - Technology Security and Safeguarding › Section 3364-65-01 - Responsible technology use policy

Current through all regulations passed and filed through July 1, 2024
(A) Policy statement
The principles of academic freedom and freedom of expression
				apply to the use of university computing resources. So, too, however, do the
				responsibilities and limitations associated with those principles.
Like the use of any other university-provided resource and like
				any other university-related activity, the use of computing resources is
				subject to the requirements of legal and ethical behavior within the university
				community. The legitimate use of a computer, computer system or network does
				not extend to whatever is technically possible. Although some limitations are
				built into computer operating systems and networks, those limitations are not
				the sole restrictions on what is permissible.
Users of university computing resources shall comply with the
				requirements identified in this policy.
(B) Purpose
This policy establishes requirements for the responsible use of
				university computing resources, identifies security enforcement and privacy
				measures, and potential consequences for violations.
(C) Scope
This policy applies to all users of university computing
				resources, whether affiliated with the university or not, and to all uses of
				those resources, whether on campus or from remote locations. Additional
				policies may apply to specific computers, computer systems or networks provided
				or operated by specific units of the university. Consult the operators or
				managers of the specific computer, computer system or network in which you are
				interested in for further information.
(D) Definitions
Sensitive data. Sensitive data is data with respect to which
				the university has an obligation to maintain confidentiality, integrity, or
				reliability.
(E) Policy
All users of university computing technology resources must
				adhere to the requirements of rule 3364-65-01 of the Administrative Code, the
				responsible technology use policy:
(1) Comply with all federal, Ohio and other
			 applicable laws and regulations, all generally applicable university rules and
			 policies, and all applicable contracts and licenses. Examples of such laws,
			 rules, policies, contracts and licenses include the laws of libel, privacy,
			 copyright, trademark, obscenity and child pornography; the Health Insurance
			 Portability and Accountability Act "HIPAA"; the Family Educational Rights and
			 Privacy Act "FERPA"; the Electronic Communications Privacy Act and the Computer
			 Fraud and Abuse Act, which prohibit hacking, cracking, and similar activities;
			 the university's code of conduct; rule
			 3364-50-01
			 of the Administrative Code, the university of Toledo title IX policy; and all
			 applicable software licenses. Users who engage in electronic communications
			 with persons in other states or countries or on other systems or networks
			 should be aware that they may also be subject to the laws of those other states
			 and countries and the rules and policies of those other systems and networks.
			 Users are responsible for ascertaining, understanding and complying with the
			 laws, rules, policies, contracts and licenses applicable to their particular
			 uses.
(2) Use only those computing
			 resources which they are authorized to use and use them only in the manner and
			 to the extent authorized. Ability to access computing resources does not, by
			 itself, imply authorization to do so. Users are responsible for ascertaining
			 what authorizations are necessary and for obtaining them before proceeding.
			 Accounts and passwords may not, under any circumstances, be shared with, or
			 used by, persons other than those to whom they have been assigned by the
			 university.
(3) Respect the
			 security of sensitive data and the privacy of other users and their accounts,
			 regardless of whether those accounts are reasonably protected. Again, ability
			 to access other persons' accounts does not, by itself, imply authorization to
			 do so. Users are responsible for ascertaining what authorizations are necessary
			 and for obtaining them before proceeding.
(a)
										Refrain from storing sensitive data on to portable
			 storage devices where appropriate.
(b)
										Refrain from
			 using elevated administrative roles to circumvent policy or university
			 guidelines.
(c)
										Refrain from using sensitive data outside the scope of
			 job description and duties.
(d)
										Refrain from
			 accessing data inappropriately.
(4) Respect the finite capacity of those
			 computing resources and limit use so as not to consume an unreasonable amount
			 of those resources or to interfere unreasonably with the activity of other
			 users. Although there is no fixed bandwidth, disk space, central processing
			 unit "CPU" time or other limits applicable to all uses of university computing
			 resources, the university may require users of those resources to limit or
			 refrain from specific uses in accordance with this principle. The
			 reasonableness of any particular use will be judged in the context of all
			  the relevant circumstances.
(5) Refrain from using those computing
			 resources for personal commercial purposes or for personal financial or other
			 gain. Personal use of university computing resources for other purposes is
			 permitted when it does not consume a significant amount of those resources,
			 does not interfere with the performance of the user's job or other university
			 responsibilities, and is otherwise in compliance with this policy.
Further limits may be imposed upon personal use in accordance
				with normal supervisory practices.
(6) Refrain from stating or implying that
			 they speak on behalf of the university and from using university trademarks and
			 logos without authorization to do so. Affiliation with the university does not,
			 by itself, imply authorization to speak on behalf of the university.
			 Authorization to use university trademarks and logos on university computing
			 resources may be granted only by the university marketing and communications.
			 The use of appropriate disclaimers is encouraged.