Ohio Administrative Code › Title 3337 - Ohio University › Chapter 3337-3 - Faculty Governance › Section 3337-3-13 - Bylaws of the ohio university administrative senate

Current through all regulations passed and filed through July 1, 2024
(A) Article I. Senators.
(1) Section 1. Eligibility. Any person who is
			 an administrator as defined in paragraph(B)(1) of the constitution of the
			 administrative senate of Ohio university is eligible to be elected to the
			 administrative senate.
(2) Section
			 2. Districts. Senators shall be elected from each of fifteen districts composed
			 of approximately equal members of constituents, established annually by the
			 elections committee with approval of the senate, and from each of fifteen
			 at-large positions.
(3) Section 3.
			 Length and conditions of terms.
(a) Senators
			 shall begin their terms of office with the last regular senate meeting in May
			 and shall continue in office for three years, except that senators elected to
			 fill positions vacated by resignation or for other reasons shall serve in
			 office only for the length of the unexpired term of the senator being
			 replaced.
(b) Alternates may be
			 designated by any senator who finds that attendance at a senate meeting is not
			 possible. Alternates must be chosen from the constituency represented by the
			 senator and must be identified to the chairman prior to the beginning of the
			 meeting. An alternate so chosen and so identified may participate in
			 discussion, initiate motions, and vote on all issues, save those involving
			 amendment to the constitution or the bylaws.
(c) Positions vacated by resignation or for
			 other reasons prior to the date of the annual election shall be filled by the
			 executive committee by appointment from the constituency represented by the
			 vacated position. Such appointments shall be ratified by the senate, and shall
			 continue until the next regular election.
(d) Senators who are absent from two
			 consecutive regular meetings, or who are absent from there of five consecutive
			 regular meetings, and who have not offered for such absences reasons acceptable
			 to the executive committee, shall be designated by the executive committee as
			 delinquent. After the delinquent senators have been notified by the secretary
			 of their designation as delinquent, their names shall be placed before all the
			 senators at any regular meeting. At that time, a vote-of two-thirds of those
			 present shall be sufficient to remove the delinquent senator from
			 office.
(4) Section 4.
			 Method of election.
(a) The elections
			 committee will prepare and circulate ' applications and will announce open
			 positions three weeks prior to election day. The applications will be made
			 available at a central place and the elections committee will take appropriate
			 measures to inform all, administrators of application and election
			 procedures.
(b) To be a candidate
			 for senator, an eligible administrator must complete and submit the application
			 form authorized by the elections committee and must declare which district or
			 at-large position he or she is seeking.
(c) The elections committee shall certify
			 each application submitted. Certification shall include insuring that the
			 applicant is eligible to hold office under the provisions of the bylaws. Such
			 certification shall be completed no later than one week prior to election
			 day.
(d) The elections committee
			 shall prepare the ballots to be distributed on election day. The names of all
			 candidates for at-large positions whose applications have been certified shall
			 appear on each ballot. Ballots for district positions will include instructions
			 to the voter telling how many persons to vote for in all categories.
(e) The election day will be the first
			 Wednesday in Hay in each year.
(f)
			 On election day, the elections committee shall mail to each eligible
			 administrator the ballots necessary. Each ballot shall be mailed with a return
			 envelope. The voter will clearly mark his or her choice(s) and will place the
			 ballot in the return envelope. After signing the envelope to validate the
			 ballot, the voter will return both to the elections committee.
(g) The elections committee shall review
			 envelopes to insure that votes are cast only by eligible administrators. Valid
			 ballots will be removed from their envelopes and the envelopes will be kept
			 apart from the ballots until the election has been certified.
(h) Ballots will be accepted by the elections
			 committee for one week after election day; no ballots will be accepted after
			 five p.m. on the second Wednesday in
			 May.
(i) The elections committee
			 shall count the votes cast and shall declare the results to the senate at the
			 first regular senate meeting following the close of election. The senate shall
			 validate the conduct of the election and shall vote to certify the election.
			 When the election is certified, the elections committee shall destroy the
			 envelopes and the ballots and shall transmit a report containing the tabulation
			 of votes cast to the secretary of the senate.