reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.2 - Program and licensure requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) CSS provided in/by a provider agency or
				PA to Medicaid/NJ FamilyCare beneficiaries shall meet all program, licensure,
				and other applicable requirements contained in the Department's rules
				including, but not limited to,
N.J.A.C. 10:37B
.
(b) To participate in the Medicaid/NJ
				FamilyCare program under this chapter, all providers shall be providers under
				contract with the Division of Mental Health and Addiction Services (DMHAS) as a
				provider of CSS and shall meet all program, licensure, and other requirements
				set forth by DMHAS related to CSS.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.3 - Services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) CSS shall
				include those services listed in
N.J.A.C. 10:37B
.
(b) CSS shall be provided directly by, or
				under the direction or coordination of, CSS provider agency staff assigned to
				the CSS program.
(c) CSS to be
				provided shall be identified in the IRP and provided by the level of clinician
				identified. CSS shall be provided by the level of clinician most appropriate to
				provide the service requested and shall not be determined by the availability
				of staff at the time of the intervention.
(d) CSS providers must provide 24-hour-a-day
				access to clinical staff capable of providing crisis intervention on an as
				needed basis.
(e) The comprehensive
				rehabilitation needs assessment (CRNA) and IRP must be developed consistent
				with the requirements at
10:37B-2.3
and
2.4
, respectively .
(f) CSS providers shall follow the need for
				supervision and co-signature of documentation as determined by the licensing
				board for each professional specialty.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.4 - Conditions on claims for reimbursement for services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All units of service shall be a full 15
				minutes of face-to-face contact. No rounding up is permitted.
(b) Group services are restricted to a
				maximum of six clients.
(c) Span
				billing is not permitted. Providers shall complete a separate claim line for
				each calendar date on which services were provided and shall include the total
				number of units of service that were provided on that date for each type of
				staff qualifications/credentials.
(d) Non-consecutive shorter time periods
				shall not be added together to total 15 minutes.
(e) Non-consecutive complete units rendered
				on the same day shall be totaled and paid.
(f) Clients may be billed for a total of
				seven hours (28 units) per day. Psychiatrist units are limited to eight units
				per day and APN services to 12 units per day. The remaining service providers
				(RN and masters, BA and LPN, Associate Degree, high school, and peers) may
				provide the balance of services up to 28 units per day.
(g) Providers may not bill for CSS that are
				provided while the individual is enrolled in programs of assertive community
				treatment (PACT), adult mental health rehabilitation (AMHR), or targeted case
				management (integrated case management services (ICMS) or project for
				assistance in transition from homelessness (PATH)).
(h) Services shall not be provided, and are
				not reimbursable, if provided to a client attending a partial care program for
				the same hours the client attends the partial care program.
(i) Services may not be billed for clients
				who are hospitalized prior to the date of their discharge.
(j) Transportation of a client is not
				reimbursable as a service. Any provision of services provided to a CSS client
				during travel shall be indicated in the IRP prior to the travel and shall have
				corresponding documentation supporting what service was provided, by whom, to
				whom, and the expected outcome of the intervention.
(k) Reimbursement shall be provided only if
				services are provided in accordance with the IRP and meet all provisions of
				this chapter and
N.J.A.C. 10:37B
.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.5 - Recordkeeping

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All CSS
				providers shall keep such legible records as are necessary to fully disclose
				the kind and extent of services provided, who provided the service along with
				their credential, and must meet the requirements of
N.J.A.C.
				10:37B
, as well as describe the medical necessity for such services,
				and the place, date, and the total units of service that were
				provided.
(b) Recordkeeping for CSS
				services shall include clinical records, reports for each individual
				beneficiary, and all documentation required under
30:4D-12
,
N.J.A.C. 10:37B
and 10:49, and this chapter. These reports
				shall minimally cover the medical, nursing, social, and health-related care
				rendered to the beneficiary, in accordance with accepted professional
				standards.
(c) The IRP shall
				identify those services to be provided, the credential of the practitioner
				providing the service, the amount of time that will be devoted to the provision
				of the service, and the location of services to be provided. Only those
				services provided as described in the IRP are reimbursable. The IRP must be
				amended as required if services not previously documented in the IRP are
				determined necessary for the beneficiary's treatment in order to ensure proper
				billing.
(d) The provider shall
				maintain, at a minimum, the following documentation in support of all claims
				for payment.
1. The name and Medicaid/NJ
				FamilyCare health benefits identification number of the beneficiary;
2. The date(s) of service(s);
3. The type(s) of service(s)
				provided;
4. The duration of the
				service(s) provided;
5. The name,
				credential, and title of the employee providing the service;
6. The specific location at which the service
				was provided;
7. CRNA;
8. IRP; and
9. Prior and Continued Stay Authorization
				Form.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.6 - Staffing

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each program
				shall identify a program coordinator responsible for all routine business
				aspects and inquiries involved in the provision of CSS. The program coordinator
				shall ensure that all requests for prior authorization are submitted in
				accordance with
10:79B-2.7
,
				address issues identified by Department of Human Services (DHS) staff, and
				respond to all DHS inquires and requests related to the provision of
				CSS.
(b) The program coordinator
				shall, at a minimum, possess a bachelor's degree in a related field. 10:79B-2.7
				Prior authorization
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 79B - COMMUNITY SUPPORT SERVICES FOR ADULTS WITH MENTAL ILLNESS › Subchapter 2 - PROGRAM STANDARDS › Section 10:79B-2.7 - Prior authorization

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The
				first 60 days of CSS services shall not require prior authorization.
(b) Prior to the end of the first 60 days,
				the CSS provider shall submit a request to Division of Mental Health and
				Addiction Services (DMHAS) for prior authorization to continue
				services.
(c) The initial request
				for prior authorization must include a copy of the IRP. Subsequent submissions
				that include changes in the level of services requested shall also include a
				copy of the revised IRP.
(d) No
				prior authorizations may exceed six months of service.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 80 - DIVISION OF FAMILY DEVELOPMENT ORGANIZATIONAL RULES › Subchapter 1 - GOALS AND RESPONSIBILITIES OF THE DIVISION OF FAMILY DEVELOPMENT › Section 10:80-1.1 - Goals of the Division of Family Development

Current through Register Vol. 56, No. 14, July 15, 2024
The Division of Family Development provides leadership and
				  supervision to the public and non-profit agencies that deliver financial
				  assistance and critical safety net services to individuals and families in New
				  Jersey, including, but not limited to, Work First New Jersey/Temporary
				  Assistance for Needy Families, NJ SNAP, Child Support Services, and Child Care
				  Services.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 80 - DIVISION OF FAMILY DEVELOPMENT ORGANIZATIONAL RULES › Subchapter 1 - GOALS AND RESPONSIBILITIES OF THE DIVISION OF FAMILY DEVELOPMENT › Section 10:80-1.2 - Responsibilities of the Division of Family Development

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The
				responsibilities of the Division of Family Development (DFD) are to:
1. Supervise the operations of the county and
				municipal welfare agencies and evaluate their achievements in terms of current
				policies and procedures;
2. Oversee
				the financial and budget operations, which include budget planning and
				monitoring, contract administration and monitoring, financial reporting and
				auditing, accounting, fiscal operations, and procurement;
3. Supervise, through county or municipal
				welfare agencies, the administration of the Temporary Assistance for Needy
				Families Program, General Assistance Program, New Jersey Supplemental Nutrition
				Assistance Program, and the Refugee Resettlement Program;
4. Prepare all policies and regulations as
				promulgated in accordance with the Administrative Procedure Act. Study,
				measure, and maintain ongoing reviews in order to assess and test adherence to
				such policies and regulations and identify sources of agency errors and
				recommend remedial measures;
5.
				Maintain the integrity of the assistance programs it oversees and administers
				or oversees by conducting various file matches which assist in reducing
				erroneous eligibility and payment errors to ensure that clients truly in need
				of assistance receive the maximum benefits permitted by law;
6. Determine and implement overall program
				policy, including the establishment and enforcement of standards, regulations,
				policies, and fiscal and statistical activities for the public welfare programs
				administered by State, county, or municipal agencies;
7. Plan, implement, and monitor data
				processing programs information and systems that support the DFD operations and
				programs;
8. Process requests for
				fair hearings from applicants and recipients of public assistance;
9. Supervise and direct the activities for
				all agencies involved in the establishment, collection, and enforcement of
				child and medical support;
10.
				Provide employment and training services to public assistance recipients;
				and
11. Supervise and direct the
				provision of child care, as well as other related services to eligible
				families, through the administration of contracts with local
				agencies.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 80 - DIVISION OF FAMILY DEVELOPMENT ORGANIZATIONAL RULES › Subchapter 2 - ORGANIZATION AND PUBLIC INFORMATION › Section 10:80-2.1 - Organization for the provision of mandated services

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Programs and services of the Division of
				Family Development (DFD) are administered by a Director, who is appointed by
				the Commissioner, Department of Human Services.
(b) The DFD provides leadership and
				supervision to the public and non-profit agencies that deliver financial
				assistance and critical safety net services to individuals and families in New
				Jersey.
(c) Agencies responsible
				for administering the DFD's programs are: the county and municipal welfare
				agencies and the Department of Labor and Workforce Development's One-Stop
				Career Centers for Work First New Jersey; the county welfare agencies for the
				New Jersey Supplemental Nutrition Assistance Program; Child Care Resource and
				Referral Agencies for child care subsidies; and county welfare agencies and
				court and probation offices through a cooperative agreement for child
				support.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 80 - DIVISION OF FAMILY DEVELOPMENT ORGANIZATIONAL RULES › Subchapter 2 - ORGANIZATION AND PUBLIC INFORMATION › Section 10:80-2.2 - Public information

Current through Register Vol. 56, No. 14, July 15, 2024
(a)
				Information about the Division of Family Development (DFD) is available on its
				website.
(b) Some of the specific
				information that the public will find in the DFD's website includes:
1. Hotline telephone numbers;
2. Services and programs for individuals and
				families;
3. Publications, reports,
				and resources;
4. Division and
				county agency contact information; and
5. How to request government records in
				accordance with the Open Public Records Act.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 1 - EFFICIENCY AND EFFECTIVENESS OF PROGRAM OPERATIONS › Section 10:84-1.1 - Authority of the Commissioner under P.L1990, c.66

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The
				Commissioner of the Department of Human Services (DHS) is obligated to ensure
				that programs that serve eligible low-income persons administered by counties
				throughout the State are provided to eligible persons in an accessible,
				efficient, and cost-effective manner.
(b) The Commissioner has the authority to
				establish rules, regulations, and directives, including incentives and
				sanctions, to ensure that county agencies provide benefits to eligible
				recipients in a manner consistent with State and Federal law.
(c) The Commissioner shall have the authority
				to review and approve CWA budgets.
(d) The Commissioner shall have the power to
				assume direct administration of all county welfare agency operations in
				situations in which the Commissioner determines that a county agency is failing
				to effectively administer or to substantially follow State and Federal law in
				its administration of those programs for which the Department of Human Services
				has responsibility, thereby placing clients, who are dependent on public
				assistance benefits, at serious risk.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 1 - EFFICIENCY AND EFFECTIVENESS OF PROGRAM OPERATIONS › Section 10:84-1.2 - Factors prompting the assumption of county operations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following
				are factors viewed as particularly significant program irregularities and
				management deficiencies. Elements such as unlawful activity, pervasive fiscal
				and/or program deficiencies are the primary basis for consideration of
				assumption action. Failure on the part of the county to correct any such
				deficiency so identified by the Department will result in the ultimate
				administrative takeover of program administration by the Department.
1. Unlawful activity refers to arrest,
				indictment or conviction by a court of law of any senior official of a county
				welfare agency, county welfare board or other appropriate county welfare agency
				governing body for abuse(s) related to public assistance program
				administration. Unlawful activity includes, but is not limited to, fraud,
				theft, perjury, removal, alteration or destruction of public records, other
				similar wrongdoing, or willful misuse of public assistance funds. Failure of
				the agency to remove such individual from the situation which enabled the
				unlawful activity shall be considered as evidence of noncompliance.
2. Fiscal operations irregularities or
				management deficiencies refer to absence of adherence to State and Federal
				fiscal procedures and regulations relating to public assistance administration.
				Inauditible fiscal records shall be interpreted as evidence of noncompliance if
				the agency fails to effect corrective action within specified
				timeframes.
3. Program operations
				irregularities or management deficiencies refer to persistent and pervasive
				failure on the part of the county welfare administrative agency to safeguard
				the confidentiality of its clients; or to regard an individual's civil rights
				in the administration of public assistance benefits and services; or to
				correctly determine program eligibility and/or timely and accurate benefit
				issuance in accordance with State and Federal program regulations and
				procedures; or failure to efficiently and effectively operate the public
				assistance program and fulfill the requirements of Federal and State public
				assistance laws. Failure on the part of the agency to take corrective action on
				formally identified deficiencies within specified time frames shall be
				considered evidence of noncompliance.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 1 - EFFICIENCY AND EFFECTIVENESS OF PROGRAM OPERATIONS › Section 10:84-1.4 - State assumption of direct administration of county operations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) For each fiscal
				year, or portion thereof, in which a service or function associated with the
				provisions of P.L. 1990, c.66, is assumed by the Department, the county shall
				deduct from its final appropriations upon which its permissible county tax levy
				is calculated the amount which the county expended for that service or function
				during the last full budget year, or portion thereof, for which the service or
				function so transferred was funded from appropriations in the county budget. If
				the Commissioner determines that any county welfare agency has failed to
				effectively administer or to substantially follow State and Federal law in its
				administration of those programs for which the Department of Human Services has
				responsibility, the Commissioner shall have the authority to take the following
				actions:
1. Make the administrative and
				programmatic changes necessary to ensure compliance with State and Federal law
				and regulation;
2. Bill the county
				for the reasonable expenses incurred by the Department in ensuring
				compliance;
3. Hire any consultant
				or undertake any studies of the agency's operations deemed
				appropriate;
4. Direct expenditures
				of the CWA in a reasonable and prudent manner to effectuate the purposes of any
				public assistance program, including reallocating funds within the CWA budget
				and determine additional amounts of revenue needed to ensure the efficient and
				effective administration of such programs within the agency's budget;
5. Operate the CWA; and
6. Do all acts necessary or appropriate to
				ensure that the needs of eligible public assistance recipients are met pursuant
				to State and Federal law.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 1 - EFFICIENCY AND EFFECTIVENESS OF PROGRAM OPERATIONS › Section 10:84-1.5 - State fair hearings for State assumption of CWA operations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any county that
				wishes to appeal a decision by the Department concerning State assumption of
				the CWA's operations is entitled to request a State fair hearing within 10 days
				of the date postmarked on the envelope containing the notice of State
				assumption of operations. The request shall be made, in writing, to DFD's
				Bureau of Administrative Review and Appeals (BARA) by the CWA director,
				president of the county welfare board or by a representative of the county
				governing authority.
1. When a request is
				received by BARA, it shall immediately be registered as of that date.
2. All assumption hearing requests shall be
				transmitted to the Office of Administrative Law (OAL) for a hearing before an
				Administrative Law Judge (ALJ).
3.
				The OAL shall schedule the State assumption hearing and send any necessary
				notices to all appropriate parties concerned. The hearing shall be in
				accordance with the provisions of N.J.A.C. 1:1.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 1 - EFFICIENCY AND EFFECTIVENESS OF PROGRAM OPERATIONS › Section 10:84-1.6 - Standard of need

Current through Register Vol. 56, No. 14, July 15, 2024
(a)
									P.L.
				1997, c. 13 requires
				the Commissioner of the Department of Human Services to establish, by
				regulation, a standard of need and update the standard annually. In order to be
				in compliance with the law, New Jersey has established the standard of need in
				(d) below which only serves as a benchmark to assist the Legislature in
				determining payment levels in public assistance programs, as may be
				required.
(b) The standard of need
				is comprised of housing, food, transportation, and miscellaneous
				expenses.
(c) The standard of need
				shall be updated annually by the Division of Family Development (DFD) with the
				methodology used to determine the standard of need as follows:
1. Housing costs are calculated using the
				most current available values for that Metropolitan Statistical Area with the
				highest United States Department of Housing and Urban Development, 50th
				percentile, rental amounts for New Jersey.
2. The cost of food is based on the USDA
				Moderate Cost Food Plan, and reflects weighted composite families
				representative of the current caseload. Future updates can be revised to match
				a changing caseload.
3.
				Transportation costs are calculated using the New Jersey Transit 2 zone bus
				pass amount and adding an allowance for each additional family member to cover
				the cost of children utilizing public transportation services.
4. Miscellaneous expenses are calculated by
				adding the total of housing, food and transportation costs in (c)1 through 3
				above and taking 15 percent of that amount. Miscellaneous expenses include
				clothing, paper products, baby products, cleaning supplies, household items,
				nonprescription items, personal hygiene items, and telephone.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 2 - EXCLUSION FROM CONTRACT PARTICIPATION IN THE NEW JERSEY DEPARTMENT OF HUMAN SERVICES, DIVISION OF FAMILY DEVELOPMENT PROGRAMS, PILOT PROJECTS, OR INITIATIVES (SUSPENSION, DEBARMENT, AND DISQUALIFICATION) › Section 10:84-2.1 - Program participation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The provisions
				of this subchapter were adopted and issued pursuant to Executive Order No. 34
				(1976), and the authority vested in the Division of Family Development (DFD) to
				implement the programs by rules and regulations, as set forth in
				30:1-9 and
				30:4B-1 and 2.
(b) Suspension, debarment, and
				disqualification are measures that shall be invoked by DFD to exclude or render
				ineligible certain persons or entities from participation in contracts and
				subcontracts involving DFD programs, pilot projects, and initiatives, or
				contracts performed with the assistance of, and subject to the approval of, DFD
				on the basis of a lack of responsibility. These measures shall be used for the
				purpose of protecting the interests of DFD and not as punitive measures. To
				assure participants in DFD programs the benefits to be derived from full and
				free competition between and among such persons, and to maximize the
				opportunity for honest competition and performance among providers, these
				measures shall not be invoked for any period of time longer than deemed
				necessary to protect the interests of DFD.
1.
				Any person including, but not limited to, owners, officers, administrators,
				assistant administrators, employees, accountants, attorneys, and management
				services, who have been suspended, debarred, or disqualified from participation
				in DFD programs or initiatives for any reason shall not be involved in any
				activity relating to DFD programs or initiatives during the period of
				suspension, debarment, or disqualification.
2. Providers reimbursed on a cost-related
				basis may not claim as allowable costs any amounts paid or credited to such
				individuals, and such amounts shall not be reimbursed by DFD.
3. Providers may not submit claims, invoices,
				or bills, electronic or otherwise, and shall not be reimbursed for any goods
				supplied or services rendered by such individuals. This requirement shall apply
				only for the period during which such individuals are suspended, debarred, or
				disqualified from the DFD contracting process.
4. Claims, invoices, or bills, electronic or
				otherwise, shall not be submitted and shall not be reimbursable for any item or
				service furnished, at the direction of a person or other entity, during the
				period when such person or other entity is excluded from participation in DFD
				programs or initiatives, and when the person or other entity furnishing such
				item or service has received written notice from the Division that the person
				or other entity has been excluded from participation in DFD programs or
				initiatives.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 2 - EXCLUSION FROM CONTRACT PARTICIPATION IN THE NEW JERSEY DEPARTMENT OF HUMAN SERVICES, DIVISION OF FAMILY DEVELOPMENT PROGRAMS, PILOT PROJECTS, OR INITIATIVES (SUSPENSION, DEBARMENT, AND DISQUALIFICATION) › Section 10:84-2.2 - Withholding of provider payments

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In accordance
				with the Commissioner of Human Services' delegated authority in
				30:1-12b., and the authority
				vested in the Director of DFD in
				30:1-9 and
				30:4B-1 and 2, when the Division
				receives reliable evidence of theft, fraud, willful misrepresentation, or
				tampering with records by a provider, the Division shall withhold program
				payments, in whole or part, upon approval of the Division Director or Assistant
				Division Director or their designee.
(b) "Reliable evidence," as used in this
				section, shall include, but is not limited to, the following:
1. Receipt of information from a Division
				unit or from another executive branch department or agency, or from a law
				enforcement, investigatory, or prosecutorial agency that indicates theft,
				fraud, willful misrepresentation, or tampering with records has occurred or is
				occurring; or
2. Information from
				any other local, county, state, or Federal agency indicating theft, fraud,
				willful misrepresentation, or tampering with records has occurred or is
				occurring.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 84 - PROGRAM ADMINISTRATION › Subchapter 2 - EXCLUSION FROM CONTRACT PARTICIPATION IN THE NEW JERSEY DEPARTMENT OF HUMAN SERVICES, DIVISION OF FAMILY DEVELOPMENT PROGRAMS, PILOT PROJECTS, OR INITIATIVES (SUSPENSION, DEBARMENT, AND DISQUALIFICATION) › Section 10:84-2.3 - Provider reinstatement

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Persons who
				have been debarred, disqualified, or suspended from participating in the
				programs or initiatives of DFD are required to petition the Director for
				reinstatement.
1. Persons debarred or
				disqualified for a definitely stated period of time may petition the Director
				for reinstatement 90 days prior to the expiration of the period of debarment or
				disqualification.
2. Persons
				disqualified for an indefinitely stated period of time may petition the
				Director for reinstatement after a disqualification period of eight
				years.
3. Persons who have been
				suspended, debarred, or disqualified as the result of an indictment,
				conviction, or license revocation may immediately petition the Director for
				reinstatement upon acquittal, reversal of the conviction upon appeal, or
				restoration of the license, whichever is applicable.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.1 - Purpose of NJ SNAP

Current through Register Vol. 56, No. 14, July 15, 2024
The NJ SNAP is designed to promote the general welfare and
				  to safeguard the health and well being of the population by raising the levels
				  of nutrition among low-income households.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.1A - Abbreviations/acronyms defined

Current through Register Vol. 56, No. 14, July 15, 2024
As used in this chapter, the following abbreviations and/or
				  acronyms shall have the following meanings, unless otherwise individually
				  specified.
"ABAWDS" means able-bodied adults without dependents.
"CWA" means county welfare agency.
"DCS" means disregarded child support.
"DFD" means the New Jersey Division of Family Development, in
				  the Department of Human Services.
"EBT" means electronic benefits transfer.
"FAMIS" means the Family Assistance Management Information
				  System.
"FNS" means the USDA, Food and Nutrition Service.
"GA" means the New Jersey General Assistance program.
"HCSUA" means the Heating and Cooling Standard Utility
				  Allowance.
"HUD" means the United States Department of Housing and Urban
				  Development.
"IEVS" means the Income Eligibility Verification
				  System.
"IPV" means intentional Program violation.
"LWD" means the New Jersey Department of Labor and Workforce
				  Development.
"NJ SNAP" or "Program" means the New Jersey Supplemental
				  Nutrition Assistance Program.
"NJ SNAP ETP" means the NJ SNAP Employment and Training
				  Program.
"NPA" means non-public assistance.
"PA" means public assistance.
"SACWIS" means the Statewide Automated Child Welfare
				  Information System.
"SSI" means Supplemental Security Income.
"TANF" means the New Jersey Temporary Assistance for Needy
				  Families.
"USCIS" means the United States Citizenship and Immigration
				  Services.
"USDA" means the United States Department of
				  Agriculture.
"WFNJ" means the New Jersey Work First New Jersey
				  Program.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.2 - Administration of the Program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Program is
				authorized by the U.S. Congress and regulated by the USDA. In New Jersey, the
				CWAs are responsible for certifying eligible households and arranging for
				benefit issuance outlets. Only persons employed by a CWA are legally empowered
				to enroll applicants in the Program.
(b) Although the counties directly administer
				the Program, the State is ultimately responsible for ensuring that program
				operations conform with Federal laws and USDA regulations.
(c) The county administration of the NJ SNAP
				is supported by a centralized computer management information system to comply
				with the requirement for keeping uniform system of records and accounts
				throughout the State. CWAs have access to the management information system
				that performs routine clerical tasks, determines eligibility status, calculates
				the NJ SNAP allotment, generates NJ SNAP benefits, and management and fiscal
				reports. This automated system expedites implementation of policy changes,
				eliminates duplication of effort, and allows for efficient updating of
				information.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.3 - Legal basis of the Program

Current through Register Vol. 56, No. 14, July 15, 2024
Policies and procedures for the administration of the
				  Program are derived from the Food and Nutrition Act of 2008 (
				  7 U.S.C. §§
										2011 et seq.) and current FNS, regulations
				  and instructions (which are uniform nationwide).
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.4 - Program informational activities

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Division of
				Family Development (DFD) will supply CWAs with posters and pamphlets concerning
				nutritional information, and, where available, explanations of Special
				Supplemental Food Program for Women, Infants and Children (WIC) and the
				Commodity Supplemental Food Program (CSFP) explanations. CWAs shall directly
				display the posters and make the pamphlets available at all NJ SNAP and public
				assistance offices.
(b) CWAs shall
				inform participant and applicant households of their program rights and
				responsibilities. The information may be provided through whatever means DFD
				deems appropriate.
(c) The CWAs
				shall provide both certification materials in the appropriate language(s) and
				bilingual staff or interpreters, as required by FNS bilingual guidelines (see
				7 CFR
				272.4(b) ).
1. Certification materials shall include the
				NJ SNAP application form, change report form and notices to
				households.
2. The CWAs shall
				ensure that certification offices provide sufficient bilingual staff or
				interpreters for the timely processing of non-English-speaking
				applicants.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.5 - Purpose of the NJ SNAP Manual

Current through Register Vol. 56, No. 14, July 15, 2024
The purpose of this manual is to outline the policies and
				  procedures applicable to the certification and/or recertification of those who
				  apply for NJ SNAP benefits. The policies and procedures contained in this
				  manual shall be used to determine eligibility criteria and issuance
				  requirements for NJ SNAP benefits for all qualified households regardless of
				  their eligibility for other assistance programs.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.6 - The concept of reasonable certainty; situations not covered by the manual

Current through Register Vol. 56, No. 14, July 15, 2024
(a) While this
				manual attempts to minimize discretionary action on the part of the
				certification worker, there will be situations which are not specifically
				covered by existing policy guidelines. In those cases the certification worker
				shall be expected to make a judgment, based on his or her experience and/or
				knowledge of the Program, which can be defended as both reasonable and
				prudent.
(b) In cases where the
				treatment of a situation is neither specifically nor generally addressed in
				this manual, the matter shall be referred to DFD for resolution.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.7 - Assignment of manual

Current through Register Vol. 56, No. 14, July 15, 2024
Copies of this manual shall be assigned to administrative
				  and other staff working with applicants and recipients. Each staff member is
				  expected to be thoroughly familiar with its contents so that policy and
				  procedures may be consistently applied.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.8 - Responsibility of manual holders

Current through Register Vol. 56, No. 14, July 15, 2024
Each holder of the manual shall be responsible for
				  maintaining a current and up-to-date manual. DFD shall issue revisions and
				  changes as necessary; the manual holder shall insert new material and remove
				  obsolete pages promptly.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.9 - Retention of obsolete material

Current through Register Vol. 56, No. 14, July 15, 2024
The CWA shall retain one copy of obsolete manual material
				  for administrative purposes.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.10 - Public access to the manual

Current through Register Vol. 56, No. 14, July 15, 2024
(a) This manual is
				a public document and shall be made accessible in accordance with (b) through
				(h) below.
(b) Specific policy
				material necessary for an applicant, recipient, and/or his or her
				representative to determine whether or not a hearing should be requested, or to
				prepare for a hearing, shall be provided to such persons without
				charge.
(c) All public and private
				libraries which have agreed to maintain the manual on a current up-to-date
				basis shall make a copy available to the public, subject to their own
				regulations.
(d) Each county legal
				services office shall be furnished with a copy of this manual.
(e) Welfare, social service and other
				nonprofit organizations shall be furnished with a free copy of the manual upon
				receipt by DFD of an official, written request.
(f) A current up-to-date copy of the manual,
				or any part of it, shall be available from DFD, at the cost of printing and
				mailing, to anyone who requests it in writing.
(g) A current up-to-date copy of the manual
				will be maintained in each CWA for examination by members of the public during
				regular working hours.
(h) All
				supplementary State policy directives shall be sent to those who have been
				supplied with the manual. A mailing list shall be maintained by DFD for that
				purpose.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.11 - Policy of nondiscrimination

Current through Register Vol. 56, No. 14, July 15, 2024
CWAs shall not discriminate against any applicant or
				  participant in any aspect of program administration, including, but not limited
				  to, the certification of households, the issuance of benefits, the conduct of
				  fair hearings, or any other program service, for reasons of age, race, color,
				  sex, disability, religious creed, national origin, or political belief, and as
				  otherwise prohibited by State and Federal law.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.12 - Complaint procedures

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Persons who
				believe that they have been subject to discrimination as described in
				10:87-1.11 may complain directly
				to USDA and/or to DFD. The CWA shall explain the complaint procedures and
				advise the individual(s) of their right to file a complaint.
(b) A complaint must be filed no later than
				180 days from the date of alleged discrimination, unless the period is extended
				by USDA.
(c) The CWA shall accept
				all complaints of discrimination and forward them promptly to the Director of
				DFD who will in turn forward them to USDA.
(d) If a person alleges verbally that a
				discriminatory act has been committed and does not (or cannot) put it in
				writing, the CWA worker receiving the complaint shall do so. If possible, the
				following information shall be obtained from the complainant:
1. Name, address and telephone number or
				other means of contacting the persons alleging discrimination;
2. Location and name of the organization or
				office and/or person(s) accused of discriminatory practices;
3. The nature of the incident, action, or
				aspect of the program administration that led to the alleged
				discrimination;
4. The reasons for
				the alleged discrimination (that is, age, race, color, sex, disability,
				religious creed, national origin or political belief);
5. Names, titles (if appropriate), and
				addresses of persons (other than the complainant who may have knowledge of the
				discriminatory act(s); and
6. The
				date or dates on which the alleged discriminatory actions occurred.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.13 - Public Notification Plan

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The CWA shall
				publicize the procedure described in
				10:87-1.12.
(b) At least once every fiscal year, the CWA
				shall advise local minority group organizations, in writing, that the NJ SNAP
				program is available to all eligible households on a nondiscriminatory basis
				and of the complaint procedures. If there are no minority group organizations
				in the county, the CWA shall contact minority ministers, teachers, and/or other
				community leaders in the county, informing them of this nondiscrimination
				policy.
(c) The CWA shall maintain
				file copies of correspondence concerning public notification of
				nondiscrimination. These documents shall be available for inspection during
				audits and compliance reviews conducted by State and Federal offices.
(d) The CWA shall display a nondiscrimination
				poster (supplied by FNS and/or DFD) in all local NJ SNAP certification
				offices.
(e) The CWA shall ensure
				that participants (and other low-income households) have access to information
				regarding their rights, nondiscrimination statutes and policies and complaint
				procedures, no later than 10 days from the date the information is
				requested.
(f) The CWA shall advise
				applicants for program participation that his or her application shall be
				processed without discrimination in accordance with
				10:87-1.11.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.14 - Confidentiality and disclosure of information

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The CWA shall
				restrict the use or disclosure of information obtained from applicant or
				recipient households to persons directly connected with the administration or
				enforcement of the NJ SNAP program, WFNJ/TANF, jointly-processed WFNJ/GA
				households, SSI, Medicaid, Child Support and Paternity program (CSP), IEVS,
				Federally funded child welfare programs, including SACWIS or with any other
				Federal or Federally aided, means-tested assistance programs.
1. The verification of immigration documents
				of aliens applying for NJ SNAP benefits will be accomplished through the
				Systematic Alien Verification for Entitlements (SAVE) program and is subject to
				the same confidentiality safeguards afforded other programs.
2. The New Jersey Department of Labor may
				access information regarding NJ SNAP recipients for the purpose of
				administering the NJ SNAP ETP.
3.
				Agencies administering an NJ SNAP Nutrition Education Plan approved by USDA may
				access information regarding NJ SNAP recipients for the purpose of
				administering the Nutrition Education Plan.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.15 - Public access to information

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Copies of the
				manual, supplementary directives issued for use in certifying applicant
				households and NJ SNAP fair hearing reports shall be readily available for
				public inspection in all CWA central NJ SNAP offices.
(b) In addition, Federal Supplemental
				Nutrition Assistance Program statutes, FNS regulations, instructions, the State
				Plan of Operation and a copy of this manual shall be readily available for
				public inspection during regular office hours in the central DFD office, as
				well as the FNS Regional Office.
(c) DFD, at its option, may require other CWA
				offices within the State to maintain a copy of Federal statutes and FNS
				regulations.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.16 - Appeals

Current through Register Vol. 56, No. 14, July 15, 2024
An applicant or recipient shall have the right to appeal any
				  action or inaction concerning the Program on the part of the CWA that affects
				  his or her household (see N.J.A.C. 10:87-8 concerning fair hearings).
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 1 - GENERAL PROVISIONS › Section 10:87-1.17 - Suits against county

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The CWA shall
				notify the DFD immediately of any suit(s) filed by any person/organization
				against the CWA and/or DFD that involve(s) administration of the NJ SNAP
				program and shall furnish DFD with copies of the original pleadings and all
				subsequently filed pleadings.
(b)
				If the CWA fails to comply with the provisions of (a) above and is ordered by a
				court to take actions that are determined by the USDA to be inconsistent with
				the Food and Nutrition Act of 2008 (
				7 U.S.C. §§
										2011 et seq.) and its FNS regulations or
				instructions, the CWA may be liable for the amount of benefits issued pursuant
				to the court order.
New Jersey Administrative Code › Title 10 - HUMAN SERVICES › Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL › Subchapter 2 - THE APPLICATION PROCESS › Section 10:87-2.1 - The household concept

Current through Register Vol. 56, No. 14, July 15, 2024
Every NJ SNAP application shall be made on behalf of a
				  household. It is critically important to determine exactly who constitutes the
				  household for NJ SNAP purposes since all considerations of eligibility will
				  follow from this initial determination.