Ohio Administrative Code › Title 3701 - Department of Health - Administration and Director › Chapter 3701-42 - WIC Program › Section 3701-42-01 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in this chapter:
(A) "Acknowledgment file" means the file that
			 notifies the vendor if its claim file was accepted or rejected with
			 errors.
(B) "Applicant" means a
			 sole proprietorship, partnership, cooperative association, corporation, limited
			 liability company or other business entity that timely submits to the director
			 an application packet on forms prescribed by the director to be a WIC vendor. A
			 currently authorized vendor will be designated as an applicant for the
			 contracting process. Responsibilities related to the current contract, if there
			 is one, will remain in effect.
(C)
			 "Authorized Products List (APL)" means an electronic file of all WIC authorized
			 food items. Each food item in the APL is uniquely identified by a specific
			 category, subcategory, description, unit of measure and "Universal Product
			 Code" (UPC) or "Price Lookup Code" (PLU).
(D) "Authorized supplemental foods or
			 authorized foods" means those items, as listed on the WIC authorized products
			 list developed under paragraph (A) of rule
			 3701-42-05
			 of the Administrative Code, that are authorized by the director for
			 distribution to participants in exchange for benefits contained on the WIC
			 nutrition card.
(E)
			 "Auto-reconciliation file" means the file which provides the vendor details for
			 transactions that were processed by the state host.
(F) "Cash value benefit (CVB)" means cash
			 amount on the WIC nutrition card that may be used by a participant to obtained
			 authorized fruits and vegetables.
(G) "Contract" means a written agreement
			 between the department and an authorized vendor in which the vendor agrees to
			 transact the WIC nutrition card in accordance with the provisions of this
			 chapter.
(H) "Contract infant
			 formula or contract formula" mean all infant formulas produced by the
			 manufacturer awarded the infant formula cost containment contract. This also
			 refers to the soy-based infant formula included in the cost containment
			 contract.
(I) "Department" means
			 the Ohio department of health.
(J)
			 "Director" means the director of health or designee.
(K) "EBT" means electronic benefits
			 transfer.
(L) "EFT" means
			 electronic funds transfer whereby payment is made and deposited electronically
			 into a specified account of a vendor at a financial institution
(M) "Food and 
								Nutrition
								Service" (FNS) means the office within the United
			 States department of agriculture responsible for the overall administration of
			 the food assistance program and WIC.
(N) "Food 
								Assistance
								Program" means a program administered by the Ohio
			 department of job and family services to raise nutritional levels, expand
			 buying power and to safeguard the health and well-being of individuals in
			 low-income households in Ohio. It was formerly known as "Food Stamps" and is
			 also currently referred to as the "Supplemental Nutrition Assistance Program"
			 or "SNAP."
(O) "Food sales" means
			 sale of all foods that are eligible items under the 
								Food 
								Assistance
								Program.
(P)
								"Grocery Store"
			 means a retail store that primarily sells food.
(Q)
			 "Host" means the centrally located state computing system used to process WIC
			 EBT transactions.
(R) "Hot Card List
			 (HCL)" means a list of WIC nutrition cards by primary account numbers (PAN)
			 which are no longer valid.
(S) "Infant formula
			 supplier" means a supplier included on the list of authorized infant formula
			 suppliers pursuant to paragraph (A) of rule
			 3701-42-05
			 of the Administrative Code.
(T) "Local WIC agency"
			 means a public or private non-profit health or human services agency that has a
			 contract with the director to assess nutritional needs and to certify
			 participants for participation in the WIC program within a specified local
			 area.
(U) "Location" means a
			 fixed and permanent site operating as a grocery store.
(V)
			 "Mixed basket" means the ability of the WIC participant to purchase both WIC
			 authorized foods and non-WIC foods without separating the food items prior to
			 checkout into two separate transactions.
(W) "Not to exceed amount" is the maximum amount the
			 department will reimburse a vendor for an authorized WIC food item.
(X)
			 "Participant" means a pregnant, postpartum, or breastfeeding woman, or an
			 infant or child who is receiving authorized foods.
(1) "Breastfeeding woman" means a woman up to
			 one year postpartum who is breastfeeding her infant.
(2) "Child" means a person who has had his or
			 her first birthday but who has not yet attained his or her fifth
			 birthday.
(3) "Infant" means a
			 person less than one year of age.
(4) "Postpartum woman" means a woman up to
			 six months after termination of pregnancy.
(5) "Pregnant woman" means a woman determined
			 to have one or more embryos or fetuses in utero.