Ohio Administrative Code › Title 3341 - Bowling Green State University › Chapter 3341-2 - Policy Statements › Section 3341-2-10 - Department of recreation and wellness food and drink concessions, merchandise sales, and sponsorship

Current through all regulations passed and
			 filed through July 1, 2024
(A)
								Policy statement
			 and purpose
The sale/distribution of foods, drinks
				and merchandise within any recreation and wellness facility (student recreation
				center, Perry field house, ice arena or Forrest Creason golf course) must
				adhere to recreation and wellness policies and requires the approval of the
				recreation and wellness department. Please review the following policies below
				when planning your next event at a recreation and wellness
				facility.
(B)
								Policy
(1)
									Cold drink sales
The following are basic policies that
				are required to be followed when planning for drink sales within recreation and
				wellness facilities. Two options available: recreation and wellness orders,
				distributes/sells, provides staffing and receives exclusive revenues for all
				cold drink sales within facilities during group rentals/events. Or, rental
				groups can provide staffing/volunteers to sell cold drinks for recreation and
				wellness. Rental groups receive twenty per cent of the gross revenue of all
				cold drink sales. If rental group chooses option B: All cold drink products
				must be university approved. Please contact the appropriate recreation and
				wellness contact person for product lists. Recreation and wellness will order
				all cold drink products and transport them to the concessions areas. One
				electric full-size double-door cooler will be provided by recreation and
				wellness. Additional ice coolers can be provided by rental group. Recreation
				and wellness must have a minimum advance notice of seven business days to place
				drink orders. Cold drink retail prices are established by recreation and
				wellness and are subject to change without notice. Note: rental groups have the
				ability to increase retail drink pricing. Recreation and wellness must approve
				all drink price increases above the minimum. Rental groups are responsible for
				stocking the drink cooler throughout the event. Recreation and wellness will
				produce and disseminate a final billing statement to the rental group for
				payment. Rental groups can provide hot beverages (approved by recreation and
				wellness), and keep all proceeds. Hot beverages could include; coffee, teas,
				cider, etc.).
(2)
									Food sales
The following are basic policies that
				are required to be followed to minimize the transmission of food borne disease.
				Some or many of these guidelines may not be applicable to your specific event.
				The sale of perishable foods requires the approval and licensing of the Wood
				County health department. "Perishable foods" should be considered as those
				which because of their composition are considered potentially hazardous in
				their potential to transmit food borne disease pathogens. Such foods include:
				meats, items containing dairy products, eggs, and other foods that contain
				protein. Rental groups have full control of food sales within recreation and
				wellness facilities as long as BGSU safe food handling policies have been
				followed. Note: recreation and wellness has the authority to allow/deny all
				food requests. Any food served to the public on the BGSU campus must be managed
				according to BGSU's safe food handling policies which can be found on the
				website. All events where food is to be sold or requires a donation must be
				evaluated by environmental health and safety to determine if a temporary food
				service license must be purchased from the Wood County health department for
				that event. If a BGSU student organization event involves a request for food
				brought in from a source other than university dining services, a "standard
				food policy exception form" must be processed. The exception will not be
				approved unless all required signatures are secured at least one week in
				advance. The approval of the food service exception is the responsibility of
				the facility manager(s) or designee of the specific facility/area where the
				service is being provided and/or facility manager(s) responsible for the
				reservation of that area.
(3)
									Merchandising
			 sale
The following are basic policies that
				are required to be followed when planning for merchandise sales within
				recreation and wellness facilities. Rental groups have full control of
				merchandise sales within recreation and wellness facilities as long as BGSU
				licensing and trademark requirements have been followed. Note: recreation and
				wellness has the authority to allow/deny all merchandise requests. Recreation
				and wellness must approve all merchandise sales locations. Rental groups are
				required to pay a fee to sell merchandise. Rental groups are notified of table
				fees at least seven business days prior to the event. Recreation and wellness
				must have a minimum advance vendor or merchandise sales request notice of
				fourteen business days. Rental groups are responsible for providing all
				merchandise display materials (four-way racks, hangers, etc.). The following
				are basic policies that are required to be followed when planning groups can
				rent tables and chairs from BGSU for an additional cost or can supply their
				own. Recreation and wellness must have a minimum advance notice of fourteen
				days for all table and chair requests. Recreation and wellness is not
				responsible for lost or stolen merchandise. Rental groups are fully responsible
				for securing merchandise throughout the events.
(4)
									External
			 sponsorship
The following are basic policies that
				are required to be followed for groups who wish to provide outside sponsorship
				products and/or advertising when reserving/renting recreation and wellness
				facilities. Such sponsorship would be allowed as long as the companies or
				services do not directly compete or have a competitive advantage with the
				products/services offered within Recreation and wellness facilities. To this
				end, before solidifying sponsorship ventures for events hosted within any
				recreation and wellness facility, the reserving group must provide a listing of
				all prospective sponsoring companies/organizations to the facility contact
				person for approval, a minimum of two weeks prior to the event date. The
				reserving group must clearly state whether a sponsor signage would be displayed
				during events, and if products would be sold or handed out.
November 1, 2013