Ohio Administrative Code › Title 3361:10 - University of Cincinnati › Chapter 3361:10-1 - Board of Trustess Bylaws › Section 3361:10-1-04 - Board of trustees bylaws: meetings

Current through all regulations passed and filed through July 1, 2024
(A) Open meetings.
The board of trustees shall comply with all provisions of the
				Ohio open meeting law set forth in section
				121.22
				of the Revised Code.
(B)
			 Regular meetings.
Unless otherwise noticed, regular meetings of the board shall
				be held on the fourth Tuesday following the conclusion of the committee
				meetings in August, October, December, February, April, and June at such time
				and place as shall be designated by the board or by the chairperson.
(C) Committee meetings.
Committee meetings of the board shall be held at such time and
				place as shall be designated by the board or by the chairperson. The schedule
				of regular committee meetings shall be available in the office of the board of
				trustees located in room 614, university pavilion, university of Cincinnati
				west campus; phone number: 513/556-3233; fax number: 513/556-5269; email
				address: board.trustees@uc.edu; mailing address: office of the board of
				trustees, university of Cincinnati, p.o. box 210062, Cincinnati, Ohio
				45221-0062, and on the board's website.
(D) Special meetings.
Special meetings of the board shall be called by the secretary
				upon the request of the chairperson, or any two members of the board, or of the
				president and one member of the board. The call for a special meeting shall be
				mailed either by regular U.S. mail or by electronic mail by the secretary, or
				personal notice given by him/her, as soon as practical prior to the date of the
				meeting. Such notice shall state the time, location and purpose of the meeting.
				At special meetings no business shall be transacted except that stated in the
				agenda.
(E)
								Member of the board participation by electronic
			 communications.
Effective September 30, 2021, pursuant
				to section 3345.82 of the Revised Code, members of the board may participate in
				meetings via electronic communications, as set forth herein. Members of the
				board must attend at least half of the regular meetings in-person annually. At
				least one-third of the board must attend a meeting in-person at the place where
				the meeting is conducted. A member of the board who intends to attend a meeting
				via electronic communications must notify the chairperson of the that intent
				not less than forty-eight hours before the meeting, except in the case of a
				declared emergency.
A member of the board who attends a
				meeting via means of electronic communication is considered to be present at
				the meeting, is counted for purposes of establishing a quorum, and may vote at
				the meeting. All votes taken at a meeting where members of the board are
				attending via means of electronic communication must be taken by roll call
				vote.
Except as provided in this rule, no
				person shall limit the number of members of the board who may attend a meeting
				via means of electronic communication, limit the total number of meetings that
				the board may conduct using means of electronic communication, limit the number
				of meetings in which any one member of the board may attend via means of
				electronic communications, or impose other limits or obligations on a member of
				the board by virtue of the member attending a meeting via means of electronic
				communication.
"Electronic communications" means live,
				audio-enabled communication that permits the members of the board attending a
				meeting, the members of the board present in person at the place where the
				meeting is conducted, and all members of the public present in person at the
				place where the meeting is conducted to simultaneously communicate with each
				other during the meeting.
(F) Notice of meetings.
Information concerning the date, time and place of each regular
				meeting of the board and its committees, and the date, time, place and purpose
				of each special meeting of the board and its committees, shall be made
				available by the executive director of board relations to members of the public
				during normal business hours in the office of the board of trustees located in
				room 614, university pavilion, university of Cincinnati west campus; phone
				number: 513/556-3233; fax number: 513/556-5269; e-mail address:
				board.trustees@uc.edu; mailing address: office of the board of trustees,
				university of Cincinnati, p. o. box 210062, Cincinnati, Ohio 45221-0062 and on
				the board's website . Persons desiring notice of any
				regular special meetings of the board at which a particular type of public
				business will be discussed may request such notice in writing to the executive
				assistant to the board of trustees and senior vice president for administration
				and finance, including with the request a sufficient supply of self-addressed
				stamped envelopes for mailing the notice. For special meetings, the executive
				assistant to the board of trustees and senior vice president for administration
				and finance shall give the news media that have requested notification at least
				twenty-four hours' advance notice, except where there is an emergency requiring
				immediate action, in which case the executive assistant to the board of
				trustees and senior vice president for administration and finance shall notify
				said news media immediately of the time, place, and purpose of the
				meeting.
(G) Quorum.
A majority of the regular members of the board shall constitute
				a quorum to do business and a majority vote of those present shall be
				sufficient to adopt any motion or resolution, provided that the vote of a
				majority of all the board shall be necessary to elect or remove any senior
				administrative officer or any member of a faculty of the university; to adopt
				and revise the annual budget; and to amend or rescind a bylaw of the board. A
				roll call shall be taken upon any action involving the expenditure of
				money.
(H) Order of business.
The usual order of business at meetings of the board shall be
				as follows:
(1) Roll call;
(2) Minutes of the previous
			 meeting;
(3) Consideration of
			 action items;
(4) Unfinished and
			 new business; and
(5)
			 Adjournment