Oklahoma Administrative Code › Title 35 - Oklahoma Department of Agriculture, Food, and Forestry › Chapter 40 - Market Development › Subchapter 15 - Plasticulture Program › Section 35:40-15-6 - Supplemental program information

Current through Vol. 41, No. 20, July 1, 2024
(a) The
				Department shall not award grants exceeding $500 per year for a maximum period
				of three years. The Department may limit or reduce the monies available during
				the effective term of a contract.
(b) Plasticulture Program grant funds may be
				used to purchase approved expenses of the project such as soil testing, water
				testing, animal depredation, fencing, fertilizer, scales, and plants.
(c) Following approval of the application, a
				contract shall be executed between the Department and the grantee. The
				Department shall not disburse grant funding to the grantee until the contract
				is executed and a purchase order is issued.
(d) The grantee cannot expend funds for the
				project until after the participant receives notice the purchase order has been
				issued.
(e) The contract shall
				specify the agreed upon objectives and tasks to be performed. The release of
				funds shall be tied to the completion of contract objectives. Failure to
				complete contract objectives may result in the Department withholding further
				funding.
(f) Before December 31 of
				each year, grantee shall submit a production report describing produce sold in
				pounds and in dollar amounts.
(g)
				Grantee shall allow the State Auditor or any other auditor specified by the
				Department to conduct an examination of any and all pertinent records,
				including books, documents, papers, records, accounting procedures and
				practices, claims, and other data regardless of type whether in written form,
				computer data, or any other form filed or produced relating to the grantee's
				performance under the contract, any subcontractors engaged in the performance
				of the contract, or involving any transactions related to the
				contract.
(h) Grantees shall retain
				all necessary records, books and any other reasonably necessary documentation
				relating to the nature, time, and scope of the contract, regardless of form,
				for a period of three (3) years following the completion or termination of the
				contract. If an audit, litigation, or other action involving the records is
				commenced before the end of the three (3) year retention period, the records
				shall be maintained for three (3) years from the date that all issues arising
				out of the action are resolved.
(i)
				To the extent allowed under Oklahoma law, the Department may limit the
				dissemination of information concerning an application or contract, but in any
				event, does not assume any liability for inadvertent disclosure.
(j) Subject to the policies, if any, of
				participating public programs and entities, rights to use products, processes,
				or services developed under this grant program shall remain with the grantee.
				Subject to the same policies, all rights to project outcomes may revert to the
				Department if grantee fails to market the product, process, or service in
				accordance with individually negotiated funding contracts.
(k) In the event that a grantee recipient
				fails to comply with the terms of the agreement, including but not limited to
				failure to submit reports in a timely manner, the grantee shall not participate
				in any events sponsored by any program of the Department related to market
				development.
(l) Failure to
				complete the terms of the agreement shall result in an audit and collection
				activities by the Department.
Added at 29 Ok Reg 587,
				  eff 7-1-12