Ohio Administrative Code › Title 3769 - State Racing Commission › Chapter 3769-2 - Administrative Rules › Section 3769-2-37 - Definitions

Current through all regulations passed and filed through July 1, 2024
As used in rules
				3769-2-37 to
				3769-2-41, unless the context
				
								necessitates otherwise:
(A) "Access" as a noun means an instance of
			 copying, viewing, or otherwise perceiving whereas "access" as a verb means to
			 copy, view, or otherwise perceive.
(B) "Acquisition of a new computer system"
			 means the purchase of a "computer system," as defined in this rule, that is not
			 a computer system currently in place nor one for which the acquisition process
			 has been initiated as of the effective date of the commission rule addressing
			 
								obligations in section
			 1347.15 of the Revised
			 Code.
(C) "Computer system" means a
			 "system," as defined by section
			 1347.01 of the Revised Code,
			 that stores, maintains, or retrieves personal information using electronic data
			 processing equipment.
(D)
			 "Confidential personal information" (CPI) has the meaning as defined by
			 division (A)(1) of section
			 1347.15 of the Revised Code and
			 identified by rules promulgated by the commission in accordance with division
			 (B)(3) of section 1347.15 of the Revised Code that
			 reference the federal or state statutes or administrative rules that make
			 personal information maintained by the commission confidential.
(E) "Employee of the commission" means each
			 employee of a commission regardless of whether 
								they
			 hold an elected or appointed office or position within the commission.
			 "Employee of the commission" is limited to the specific employing
			 commission.
(F) "Incidental
			 contact" means contact with the information that is secondary or tangential to
			 the primary purpose of the activity that resulted in the contact.
(G) "Individual" means a natural person or
			 the natural person's authorized representative, legal counsel, legal custodian,
			 or legal guardian.
(H) "Information
			 owner" means the individual appointed in accordance with division (A) of
			 section 1347.05 of the Revised Code to
			 be directly responsible for a system.
(I) "Person" means a natural
			 person.
(J) "Personal information"
			 has the same meaning as defined in division (E) of section
			 1347.01 of the Revised
			 Code.
(K) "Personal information
			 system" means a "system" that "maintains" "personal information" as those terms
			 are defined in section
			 1347.01 of the Revised Code.
			 "System" includes manual and computer systems.
(L) "Research" means a methodical
			 investigation into a subject.
(M)
			 "Routine" means commonplace, regular, habitual, or ordinary.
(N) "Routine information that is maintained
			 for the purpose of internal office administration, the use of which would not
			 adversely affect a person" as that phrase is used in division (F) of section
			 1347.01 of the Revised Code
			 means personal information relating to employees and maintained by the
			 commisison for internal administrative and human resource purposes.
(O) "System" has the same meaning as defined
			 by division (F) of section
			 1347.01 of the Revised
			 Code.
(P) "Upgrade" means a
			 substantial redesign of an existing computer system for the purpose of
			 providing a substantial amount of new application functionality, or application
			 modifications that would involve substantial administrative or fiscal resources
			 to implement, but would not include maintenance, minor updates and patches, or
			 modifications that entail a limited addition of functionality due to changes in
			 business or legal obligations.