reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All Office of
				  Children and Family Services (OCFS) secure facility residents shall be provided
				  uniform access to comprehensive mental health services.
(b) Consistent with the requirements of this
				  Part, OCFS shall develop written policies and procedures that govern uniform
				  access and delivery of comprehensive mental health services. Such policies and
				  procedures shall be reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part, the following definitions shall apply
					 to the terms listed below:
(a) Mental
				  health professional shall mean a person licensed or certified by New York State
				  to deliver mental health services.
(b) Mental health services authority or
				  authorities shall mean a mental health professional, or group of professionals,
				  responsible for the management of mental health service delivery at one or more
				  secure facilities.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.3 - Mental health services authority

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS shall establish a mental health services authority or
					 authorities which shall govern all mental health care delivery in secure
					 facilities.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.4 - Mental health screening

Current through Register Vol. 46, No. 28, July 10, 2024
Residents shall receive mental health screening and risk
					 assessment upon admission to a secure facility in order to determine the
					 necessity of an immediate referral to a mental health professional. Mental
					 health assessments and observations shall be incorporated into the
					 classification system, consistent with the requirements of Part 7402 of this
					 Title. Signs, symptoms and behaviors identified by the screening and risk
					 assessment shall be evaluated by an assigned facility counselor to determine if
					 mental health services are required.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.5 - Mental health services

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Mental health services shall include, but not be limited to: a system of
				  screening, risk assessment, observation, evaluation, diagnosis, treatment and
				  case management.
(b) Each secure
				  facility resident shall receive a psychological evaluation within 30 days of
				  admission to OCFS.
(c) Each secure
				  facility shall operate a suicide prevention program consistent with training
				  approved by the State Commission of Correction (the commission).
(d) Each secure facility shall provide
				  adequate space for residents to be interviewed, evaluated and treated in
				  private.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.6 - Mental health records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Mental
				  health records shall be kept confidential in compliance with all applicable
				  laws, rules and statutes.
(b) When
				  residents are transferred to another secure facility or to a Department of
				  Corrections and Community Supervision facility, the resident's entire mental
				  health record shall be forwarded by the facility director or designee to the
				  receiving facility. The mental health record shall contain:
(1) the name and relationship of a parent,
				  legal guardian or spouse of the resident to be notified in case of the death,
				  serious illness or other serious incident involving the resident;
(2) a record of current medications used for
				  mental health treatment;
(3) all
				  physician's orders; and
(4) any
				  parental/legal guardian consent(s).
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.7 - Emergency and inpatient mental health services

Current through Register Vol. 46, No. 28, July 10, 2024
(a) OCFS shall have a designated plan with a
				  local mental health provider for resident access to emergency mental health
				  services.
(b) OCFS shall have a
				  written agreement with the Office of Mental Health to provide resident access
				  to inpatient mental health services at certified hospitals.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7414 - Mental Health Services › Section 7414.8 - Mental health training for staff

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All secure facility staff responsible for
				  resident supervision shall be trained to recognize the signs, symptoms and
				  behaviors that may indicate mental illness, developmental disability or
				  chemical dependency.
(b) All secure
				  facility staff responsible for resident supervision shall be trained in a
				  suicide prevention training program approved by the commission.
(c) All secure facility staff responsible for
				  resident supervision shall be trained in procedures to make referrals for
				  mental health services.
(d) All
				  secure facility staff responsible for resident supervision shall receive annual
				  suicide prevention refresher training, and records of such training shall be
				  kept pursuant to section
				  7433.6  of this
				  Title.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All residents
				  of Office of Children and Family Services (OCFS) secure facilities shall be
				  provided case management and counseling services.
(b) Consistent with the requirements of this
				  Part, OCFS shall develop written policies and procedures that govern case
				  management and counseling. The written policies and procedures shall be
				  reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part, the following definitions shall apply
					 to the terms listed below:
(a) Case
				  management shall mean a process which includes gathering information about and
				  from residents, making assessments, setting goals, evaluating progress,
				  documenting information, screening residents, making referrals and preparing
				  appropriate forms and reports.
(b)
				  Counseling shall mean a structured intervention in an individual or group
				  setting to assist residents to understand themselves and their interactions
				  with their environment, to address their identified needs, to set personal
				  goals, and to develop skills to achieve these goals.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.3 - Scope of case management

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS staff that provides case management services will
					 coordinate the gathering of information, assessments, referrals, and case
					 coordination.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.4 - Frequency and documentation of case management

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS staff with case management responsibilities shall
					 ensure that the necessary documentation is recorded at least monthly in the
					 resident's file.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.5 - Content of counseling sessions

Current through Register Vol. 46, No. 28, July 10, 2024
Counseling sessions shall address issues relevant to the
					 needs of the resident or group, and allow for the development of positive
					 social norms for each resident.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.6 - Frequency of counseling

Current through Register Vol. 46, No. 28, July 10, 2024
Counseling in either individual or group settings shall be
					 provided for each resident at a minimum of two hours per week. The duration of
					 the individual or group sessions shall be subject to each resident's needs.
					 Each secure facility shall establish provisions to allow each resident to
					 request counseling sessions on an as-needed basis or in the case of an
					 emergency.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.7 - Location of counseling sessions

Current through Register Vol. 46, No. 28, July 10, 2024
Counseling sessions shall be held in locations which are
					 reasonably free from distraction caused by outside interference. Such locations
					 shall be of an adequate size.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.8 - Documentation of counseling sessions

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS staff members who provide or are present for
					 counseling shall record the content of each counseling session in accordance
					 with OCFS policy.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.9 - Special needs counseling

Current through Register Vol. 46, No. 28, July 10, 2024
Each secure facility shall provide residents access to
					 mental health counseling, psychiatric and crisis intervention services, or
					 other special needs counseling on an as-needed basis. Staff providing special
					 needs counseling shall share relevant information and coordinate their efforts
					 with appropriate facility staff.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7415 - Case Management And Counseling › Section 7415.10 - Staff training and qualifications

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS staff that provides case management or counseling at
					 secure facilities shall be assigned to the position based on education,
					 training, and experience. OCFS staff that provides counseling or case
					 management at secure facilities shall be periodically trained or retrained in
					 the field of case management and counseling.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7416 - Educational Services For Residents › Section 7416.1 - Educational services

Current through Register Vol. 46, No. 28, July 10, 2024
The Office of Children and Family Services (OCFS) shall
					 provide to secure facility residents all educational programs and services
					 required by section 112  of the Education Law, Part 116 of Title
					 8 NYCRR, and all other applicable laws, statutes, and
					 regulations.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The Office of
				  Children and Family Services (OCFS) shall maintain a facility food service
				  program sufficient to satisfy the daily nutritional needs of each
				  resident.
(b) Consistent with the
				  requirements of this Part, OCFS shall develop written policies and procedures
				  that govern food services at each secure facility. These policies and
				  procedures shall be reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.2 - Food service sanitation

Current through Register Vol. 46, No. 28, July 10, 2024
All food service areas, including, but not limited to
					 kitchens, dining areas and food storage areas shall be maintained in a sanitary
					 condition in accordance with the provisions of section
					 7439.5  of
					 this Title and the State Sanitary Code as contained in Part 14 of Title 10
					 NYCRR.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.3 - Nutritional adequacy

Current through Register Vol. 46, No. 28, July 10, 2024
The food service program in each secure facility shall
					 require that all residents are provided with an appropriate level of nutrients
					 and calories. Such appropriate level of nutrients and calories shall be based
					 upon current recommended dietary allowances of the Food and Nutrition Board of
					 the National Academy of Sciences, National Research Council.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.4 - Medical diets

Current through Register Vol. 46, No. 28, July 10, 2024
The facility director or designee shall require that any
					 medical diet prescribed for a resident by a physician, dentist, or other
					 authorized facility health services staff member is provided to such
					 resident.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.5 - Religious diets

Current through Register Vol. 46, No. 28, July 10, 2024
Pursuant to the requirements of section
					 7425.6  of
					 this Title, residents are entitled to observe reasonable dietary laws
					 established by their religion. Each secure facility shall provide residents
					 with food items reasonably sufficient to meet such religious dietary
					 laws.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.6 - Food service personnel

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
				  facility director, or person acting in that capacity, shall designate an
				  individual who shall be responsible for the supervision of the facility food
				  service program. Such person shall be responsible for:
(1) the implementation of menus consistent
				  with the requirements of section
				  7417.8  of this Part;
				  and
(2) the supervision,
				  preparation and service of all meals.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.7 - Meals

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each secure
				  facility shall provide residents with at least three meals at regular meal
				  times during each 24-hour period, with no more than 14 hours between the
				  evening meal and breakfast. Variations may be allowed on weekends and holidays,
				  provided basic nutritional goals are met.
(b) At least one of the three regularly
				  scheduled meals in a 24-hour period shall be served hot.
(c) Secure facility staff shall provide
				  active supervision of residents during meals, as defined in section
				  7404.2(c) 
				  of this Title.
(d) Each secure
				  facility shall prohibit the withholding of food as a disciplinary
				  measure.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.8 - Menus

Current through Register Vol. 46, No. 28, July 10, 2024
(a) OCFS shall
				  require that written and dated menus, which fulfill the nutritional
				  requirements of this Part, shall be prepared in advance for each secure
				  facility.
(b) Each secure
				  facility's menus shall be reviewed annually by a registered dietician or
				  nutritionist to ensure compliance with nationally recommended food
				  allowances.
(c) Exclusive of
				  medical, religious or vegetarian diets, menus prepared in accordance with the
				  provisions of this Part shall:
(1) be
				  designed to require that variety is provided in the preparation of
				  meals;
(2) be designed to require
				  that those food items prepared and served in combination for an evening meal
				  are not repeated in such exact combination for another evening meal for at
				  least a five-day period;
(3) be
				  retained in the facility for a minimum of one year; and
(4) be posted for residents to
				  read.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7417 - Food Services › Section 7417.9 - Food storage

Current through Register Vol. 46, No. 28, July 10, 2024
All food stored in a secure facility shall be maintained in
					 such a manner so as to protect against spoilage or contamination. Such foods
					 shall be stored in compliance with the requirements of the State Sanitary Code,
					 as set forth in Part 14 of Title 10 NYCRR.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7418 - Exercise, Recreation And Leisure Activities › Section 7418.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Within an
				  Office of Children and Family Services' (OCFS) secure facility, exercise,
				  recreation and leisure activities are essential to resident health and
				  contribute to reducing resident tension. Pursuant to the requirement of this
				  Part, OCFS shall require that each secure facility provide exercise, recreation
				  and leisure activities for all residents.
(b) Consistent with the requirements of this
				  Part, OCFS shall develop written policies and procedures regarding resident
				  access to exercise, recreation and leisure activities. The written policies and
				  procedures shall be reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7418 - Exercise, Recreation And Leisure Activities › Section 7418.2 - Exercise, recreation and leisure activities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each secure facility shall provide
				  residents with at least two hours per day of exercise, recreation and leisure
				  activities.
(b) Each secure
				  facility shall provide an opportunity for residents to have forty-five (45)
				  minutes of exercise, recreation and leisure activities outdoors per day, except
				  during inclement weather when exercise, recreation and leisure activities must
				  be held indoors.
(c) The
				  determination to cancel outdoor exercise, recreation and leisure activities due
				  to inclement weather shall be based upon factors related to the safety,
				  security and good order of the facility, or the health of the residents
				  including, but not limited to, weather conditions that impair visibility,
				  precipitation, and accumulation of snow or ice. Such determination shall be
				  made by the facility director or designee, which will be recorded, and shall
				  state the specific facts and reasons underlying the determination.
(d) Each secure facility shall employ one
				  full time qualified staff member who plans and coordinates all exercise,
				  recreation and leisure activity programs.
(e) Each secure facility shall maintain a
				  schedule for exercise, recreation and leisure activities. The exercise,
				  recreation and leisure activities shall be organized and supervised by
				  designated staff.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7418 - Exercise, Recreation And Leisure Activities › Section 7418.3 - Exercise, recreation and leisure areas and equipment

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each secure facility shall establish and
				  maintain one or more outdoor areas of sufficient size and design to enable
				  residents to engage in outdoor exercise, recreation and leisure
				  activities.
(b) Each secure
				  facility shall provide residents with appropriate outer garments when they
				  participate in outdoor exercise, recreation and leisure activities
				  periods.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7418 - Exercise, Recreation And Leisure Activities › Section 7418.4 - Exercise, recreation and leisure areas inspections

Current through Register Vol. 46, No. 28, July 10, 2024
Visual inspections of exercise, recreation and leisure
					 activities areas and equipment shall be conducted before and subsequent to each
					 exercise period. Such visual inspections shall be recorded.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7418 - Exercise, Recreation And Leisure Activities › Section 7418.5 - Limitation of exercise, recreation and leisure activities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The exercise, recreation and leisure
				  activities period of a resident may be denied, revoked or limited when it is
				  determined that such exercise, recreation and leisure activities would cause a
				  threat to the safety, security, or good order of the facility, or the safety,
				  security or health of the resident or other residents.
(b) Any determination to deny, revoke or
				  limit a resident's exercise, recreation and leisure activities pursuant to this
				  section shall be made by the facility director or designee. Such decision shall
				  state the specific facts and reasons underlying such determination, and shall
				  be recorded. The resident shall be informed of such determination.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The Office of
				  Children and Family Services (OCFS) shall provide for and maintain standards of
				  personal hygiene for residents.
(b)
				  Consistent with the requirements of this Part, OCFS shall develop written
				  policies and procedures that govern resident personal hygiene. These policies
				  and procedures shall be reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.2 - Showers

Current through Register Vol. 46, No. 28, July 10, 2024
Every OCFS secure facility shall provide a shower schedule
					 that allows for the daily shower of each resident.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.3 - Shaving

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each OCFS
				  secure facility shall make necessary shaving items available. Shaving items
				  shall be provided at facility expense and shall be maintained in a safe and
				  sanitary manner.
(b) Hot water
				  sufficient to enable residents to shave with care and comfort shall be
				  provided.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.4 - Haircuts

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each OCFS
				  secure facility shall make hair care services available to all
				  residents.
(b) Barber and
				  beautician instruments shall be maintained in a safe and sanitary
				  manner.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.5 - Hairstyles

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Consistent with
				  the requirements of Part 7425 of this Title, OCFS may establish rules for the
				  permissible style and length of a resident's hair.
(b) Residents assigned to work in areas where
				  food is stored, prepared, served or otherwise handled shall be required to wear
				  a hairnet or other head covering.
(c) The facility director, or person acting
				  in that capacity, may determine that certain work assignments constitute a
				  safety hazard to those residents with long hair or beards. Residents unwilling
				  or unable to conform to the safety requirements of work assignments shall be
				  removed from such work assignment.
(d) When, in the opinion of the facility
				  director, or person acting in that capacity, the growth or removal of a
				  resident's hair, including facial hair, creates an identification problem, a
				  new photograph may be taken of the resident.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.6 - Personal health care items

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Upon
				  admission to an OCFS secure facility, OCFS shall require that articles
				  necessary for maintaining proper personal hygiene are made available at
				  facility expense to all residents, including but not limited to:
(1) soap;
(2) a toothbrush;
(3) toothpaste;
(4) a comb;
(5) deodorant; and
(6) toilet paper.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.7 - Clothing

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All residents
				  shall wear facility issued clothing. Facility issued clothing shall be provided
				  at facility expense and shall include, but not be limited to:
(1) For males:
(i) two shirts;
(ii) two pair of trousers; and
(iii) three sets of undergarments.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.8 - Laundry and repair of clothing

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Laundry services shall be provided at
				  facility expense twice a week and more frequently when necessary.
(b) Reasonable repairs of any clothing issued
				  pursuant to section
				  7419.7  of this Part
				  shall be made at facility expense.
(c) When a resident is without necessary
				  clothing listed in section
				  7419.7(a) 
				  of this Part, with such clothing having been collected for laundering or
				  repair, the resident shall be provided with replacement clothing in a timely
				  manner.
(d) All clothing items
				  issued pursuant to this Part shall be cleaned, checked for damage and repaired
				  when necessary before reissue.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.9 - Bedding and linen

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Upon
				  admission to a facility, all residents shall be provided, at facility expense,
				  with an issue of clean bedding in good condition. The bedding shall consist of
				  two sheets, a pillow, a pillowcase, one mattress, and sufficient blankets to
				  provide comfort under existing temperature conditions.
(b) Pillowcases and sheets shall be exchanged
				  weekly, or more frequently when necessary. All other bedding items issued
				  pursuant to subdivision (a) of this section shall be exchanged when
				  necessary.
(c) All bedding items
				  issued or exchanged pursuant to this section shall be cleaned, checked for
				  damage and repaired when necessary and before reissue.
(d) Mattresses shall be constructed of a
				  fire-retardant material. When issued, mattress covers shall be constructed of
				  materials both water-resistant and easily sanitized.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7419 - Resident Personal Hygiene › Section 7419.10 - Storage of clothing and bedding

Current through Register Vol. 46, No. 28, July 10, 2024
All items of clothing and bedding stored within the
					 facility shall be maintained in a safe and sanitary manner.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) In order to
				  provide an effective and impartial procedure for the timely resolution of
				  resident complaints, the Office of Children and Family Services (OCFS) shall
				  establish, implement and maintain a formal resident grievance program at each
				  secure facility. Residents shall be afforded the opportunity to resolve their
				  complaints in an informal manner.
(b) Consistent with the requirements of this
				  Part, OCFS shall develop written policies and procedures that govern the
				  grievance program at each secure facility. These policies and procedures shall
				  be reviewed annually and updated as needed.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
As used in this Part, the following definitions shall apply
					 to the terms listed below:
(a)
				  Grievance shall mean a resident's written complaint concerning either written
				  or unwritten facility policies, procedures, rules, practices, programs, or the
				  action or inaction of any person within the facility which personally affects
				  the resident.
(b) Grievant shall
				  mean a resident who has filed a grievance pursuant to this Part.
(c) Grievance coordinator shall mean staff
				  designated to facilitate and monitor the resident grievance program.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.3 - Facility grievance policies and procedures

Current through Register Vol. 46, No. 28, July 10, 2024
OCFS shall develop written policies and procedures pursuant
					 to this Part which shall include, but not be limited to:
(a) a detailed description of the grievance
				  program operations including steps, timelines, investigative processes, and
				  available appeal procedures;
(b)
				  staff responsibilities and functions relative to the grievance
				  program;
(c) procedures to provide
				  grievance program accessibility to residents;
(d) a statement regarding safeguards for
				  residents against reprisals for having filed a grievance;
(e) procedures for orientation to the
				  grievance program for all facility staff and residents; and
(f) procedures for corrective action to be
				  taken when a grievance is found to have merit.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.4 - Facility grievance program requirements

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All residents of a secure facility shall
				  have access to the facility's grievance program.
(b) Instructions for filing a grievance shall
				  be included in the orientation information as required by section
				  7403.10 
				  of this Title.
(c) Upon admission,
				  all residents of secure facilities shall be advised in writing as to the
				  availability of grievance forms.
(d) The grievant must file a grievance within
				  14 days of the date of the act or occurrence giving rise to the
				  grievance.
(e) At each secure
				  facility, the facility director, or person acting in that capacity, shall
				  designate staff to act as grievance coordinator(s).
(f) The facility director, or person acting
				  in that capacity, shall require that each grievance is investigated to the
				  extent necessary by an impartial person who was not personally involved in the
				  circumstances giving rise to the grievance; provided, however, that a grievance
				  which is too vague to understand or fails to set forth supporting evidence or
				  information may be returned to the resident. Failure to supply sufficient
				  information or evidence within two days thereafter shall be cause to deny the
				  grievance.
(g) The results of any
				  investigation conducted pursuant to subdivision (f) of this section shall be
				  immediately provided to the grievance coordinator and the unit administrator,
				  or other appropriate staff member chosen to determine the grievance pursuant to
				  subdivision (i) of this section. At a minimum, each investigation of a
				  resident's grievance shall include gathering, assessing, and summarizing the
				  following information:
(1) the facts and
				  issues underlying the circumstances of the grievance;
(2) any interviews held with the grievant and
				  with all parties involved in the grievance; and
(3) any other relevant information.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.5 - Grievance program forms

Current through Register Vol. 46, No. 28, July 10, 2024
Each secure facility shall utilize a grievance form that
					 contains all of the required elements of this Part, including, but not limited
					 to, an indication as to whether or not a resident has attempted to informally
					 resolve their complaint, and if so, a description of the
					 attempt.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.6 - Continuation and termination of grievances

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If the grievant is transferred from a
				  secure facility to another OCFS facility prior to the resolution of a
				  grievance, the grievance coordinator shall forward the grievance decision upon
				  completion to the receiving facility director, or person acting in that
				  capacity, and the grievant.
(b) If
				  the grievant is released from a secure facility and the grievance is applicable
				  only to the grievant, the grievance shall be forwarded to the facility director
				  for a determination as to whether the subject of the grievance requires
				  corrective action.
(c) If the
				  grievance is applicable to any other resident, the facility director, or person
				  acting in that capacity, shall be required to complete the grievance process
				  and to render a decision. If the facility director or person acting in that
				  capacity denies such grievance, the facility director, or person acting in that
				  capacity, shall forward the grievance to the Deputy Commissioner of
				  Rehabilitative Services, or designee, for a final decision.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.7 - Assistance to residents

Current through Register Vol. 46, No. 28, July 10, 2024
If a grievant is non-English speaking, illiterate, or if
					 the complexity of an issue makes it unlikely that the resident will be able to
					 adequately present the substance of the grievance, the grievance coordinator or
					 a designated impartial person shall assist the grievant in the preparation of
					 the written grievance. Where the grievance coordinator has investigated a
					 grievance, they shall not assist the resident in the preparation of that
					 grievance and shall designate an impartial person to assist the resident in the
					 preparation of the grievance.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.8 - Recordkeeping

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each facility
				  director, or person acting in that capacity, shall be responsible for the
				  development of a centralized facility based record system for all resident
				  grievances.
(b) The facility
				  director, or person acting in that capacity, shall be responsible for requiring
				  the confidentiality and maintenance of the centralized facility based record
				  system in each secure facility.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7420 - Grievance Program › Section 7420.9 - Staff orientation

Current through Register Vol. 46, No. 28, July 10, 2024
All facility staff shall receive an orientation to the
					 policies and procedures as required by section
					 7433.5 
					 of this Title.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7421 - Access To Legal Services › Section 7421.1 - Policy

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Residents
				  placed in a secure facility operated by the Office of Children and Family
				  Services (OCFS) shall be allowed access to legal services for the purpose of:
(1) legal preparation with respect to any
				  civil action or proceeding relating to the resident's conditions of confinement
				  or criminal action or proceeding; and
(2) at the discretion of the facility
				  director, or person acting in that capacity, legal preparation with respect to
				  any matter.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7421 - Access To Legal Services › Section 7421.2 - Definitions

Current through Register Vol. 46, No. 28, July 10, 2024
(a) As used in this
				  Part, the term legal counsel shall mean:
(1)
				  any attorney authorized to practice law in New York State or in any
				  jurisdiction where a resident has a legal action, proceeding or other legal
				  matter pending; and
(2) a law
				  student, law clerk, or paralegal acting under the supervision of and with the
				  written authorization of an attorney who meets the requirements of paragraph
				  (1) of this subdivision.
New York Codes, Rules and Regulations › Title 9 - EXECUTIVE DEPARTMENT › Subtitle AA - STATE COMMISSION OF CORRECTION › Chapter IV - Minimum Standards And Regulations For Management Of Secure Facilities Operated By The Office Of Children And Family Service › Part 7421 - Access To Legal Services › Section 7421.3 - Access to legal counsel

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
				  Consistent with the requirements of this Part, all residents shall have access
				  to legal counsel. Such access shall include telephone communications and visits
				  between residents and their legal counsel at times not unduly disruptive of
				  facility routine.
(b) Visits or
				  telephone communications between residents and their legal counsel shall not be
				  monitored except visually.
(c)
				  Access to legal counsel shall be made available at the request of legal
				  counsel, the resident, the resident's parent(s), legal guardian or
				  spouse.