reglab/statecodes huggingface dataset:
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.2 - Records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility
					 shall so keep its books of account, and all other books, records, and memoranda
					 which support in any way the entries in such books of account, as to be able to
					 furnish readily full information as to any item included in any account. Each
					 entry shall be supported by such detailed information as will permit a ready
					 identification, analysis, and verification of all the facts relevant
					 thereto.
(b) The books and records
					 referred to herein include not only accounting records in a limited technical
					 sense, but all other records such as minute books, stock books, reports,
					 correspondence, memoranda, engineering records, calculations, drawings, etc.,
					 which may be useful in developing the history of or facts regarding any
					 transaction.
(c) Except as
					 authorized by this commission, all operating, accounting or financial papers,
					 records, books, invoices, stubs, maps, or documents or any papers or records
					 which support entries to any of the accounts or which are necessary for an
					 analysis shall be retained permanently. All such records shall be accessible,
					 at all times, to the authorized representatives of the commission at a location
					 within the State of New York.
(d)
					 Subdivisions of any account in the system of accounts prescribed herein and
					 clearing, temporary, or experimental accounts may be kept, provided that such
					 subdivisions or additional accounts do not impair the integrity of the
					 prescribed accounts. The titles of all subdivisions or subaccounts shall refer
					 by number and title to the account or accounts of which they are
					 subdivisions.
(e) All charges to
					 the accounts prescribed in this system for electric plant, income, operating
					 revenues and operating expenses shall be just and reasonable and any payments
					 by the utility in excess of just and reasonable charges shall be included in
					 account 1538, Miscellaneous Income Deductions.
(f) The numbers prefixed to account titles
					 are to be considered as part of the titles. Each utility may, however, adopt a
					 different system of account numbers provided that the numbers herein prescribed
					 shall appear in the descriptive headings of the ledger accounts. When the same
					 account number is used in systems of accounts prescribed for different classes
					 of operations conducted by one utility, the initial letters E, G, O, R, S, and
					 W may be prefixed to identify the account with electric, gas, omnibus, rail
					 line, steam heating, or water, respectively. Accounts for common utility plant
					 and operations shall be designated by the word "Common."
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.3 - Accounting period

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility in Class C shall keep its books on a monthly
						basis, so that all transactions applicable thereto, as nearly as may be
						ascertained, shall be entered monthly in the books of the utility. Each utility
						in Class D shall keep its books on either a monthly or quarterly basis; when
						the quarterly basis is used provisions contained herein relative to monthly
						entries shall be regarded as calling for quarterly entries. A trial balance
						shall be taken after the monthly or quarterly postings have been made, and each
						utility shall close its books at the end of each calendar
						year.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.4 - Submission of questions

Current through Register Vol. 46, No. 28, July 10, 2024
To maintain uniformity of accounting, utilities shall
						submit questions of doubtful interpretation to the commission for consideration
						and decision. Utilities shall also ask for instructions, if occasion arises,
						regarding the accounting for such transactions as spreading over a number of
						months relatively large income or expense items which if included in the
						accounts for a single month would seriously distort the accounts; the
						disposition of items which relate to transactions which occurred prior to the
						current calendar year but which were not recorded in the books of account in
						the prior year and which are relatively so large that inclusion in the accounts
						for a single year would seriously distort the accounts; and expenditures for
						replacement of units of property leased from others. Ordinary delayed items
						shall be charged or credited to the same accounts which would have been charged
						or credited if the items had not been delayed.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.5 - Accounting to be on accrual basis

Current through Register Vol. 46, No. 28, July 10, 2024
(a)
					 The utility is required to keep its accounts on the accrual basis. This
					 requires the inclusion in its accounts on an estimated basis of all known
					 transactions of appreciable amount which affect the accounts, even though bills
					 covering such transactions have not been received or rendered. When the bills
					 are received or rendered, appropriate adjustments shall be made.
(b) Also when payments are made for items
					 such as insurance, rents, taxes, or interest, the amount applicable to future
					 periods shall be charged to account 1132, Prepayments, and spread over the
					 periods to which applicable by credits to account 1132, Prepayments, and
					 charges to the accounts appropriate for the expenditure.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.6 - Interpretation of lists of items

Current through Register Vol. 46, No. 28, July 10, 2024
List of items appearing in the texts of the accounts or
						elsewhere herein are for the purpose of more clearly indicating the application
						of the prescribed accounting. The lists are intended to be representative, but
						not exhaustive. The appearance of an item in a list warrants inclusion of the
						item in the account mentioned only when the text of the account also indicates
						inclusion, inasmuch as the same item frequently appears in more than one list.
						The proper entry in each instance must be determined by the texts of the
						accounts.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.7 - Transactions with associated companies

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility shall so keep its accounts
					 and records as to be able to furnish accurately and expeditiously statements of
					 all transactions with associated companies, showing the general nature of the
					 transactions, the amounts involved therein and the amounts included in each
					 account prescribed herein with respect to such transactions.
(b) Dividends, rebates, or earnings from
					 associated companies or mutual service companies representing refunds of the
					 excess charges made by such companies over the cost to them, shall be cleared
					 through account 1901, Charges by Associated Companies--Clearing, and shall be
					 credited so far as practicable to the same accounts to which the corresponding
					 charges were made, including proper distinction between construction and
					 operating expenses. Credits applicable to operating expenses which it is
					 impracticable to allocate among the accounts to which the corresponding charges
					 have been made, shall be to account 1806, Duplicate Charges--Credit.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.9 - Distribution of pay and expenses of employees

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The charges to electric plant, operating
					 expense and other accounts for services and expenses of employees engaged in
					 activities chargeable to various accounts, such as construction and operations
					 (or in more than one type of electric operation, such as production and
					 distribution) shall be based upon the actual time engaged in the respective
					 classes of work, or, in case that method is impracticable, upon the basis of a
					 study of the time actually engaged during a representative period.
(b) The pay and expenses of general officers
					 shall be charged to the actual work on which they are engaged, to the
					 particular operations over which they have direct supervision, or, if their
					 jurisdiction is over the entire electric operation, to the appropriate accounts
					 provided in the Administrative and General group in operating
					 expenses.
(c) Except as otherwise
					 specifically provided in this system of accounts or by order of the commission,
					 no amounts for salaries or wages shall be included in charges to electric
					 plant, cost of removal, or electric operating expenses, except employees'
					 welfare and pension expenses includible in account 1800, Other General
					 Expenses, which are not paid to employees affected subject to their free
					 disposition. Payroll deductions made under a statute or order of a court; or
					 for such purposes as group insurance, purchase of appliances or homes, etc.,
					 authorized by written order of the employee without coercion of any kind, may
					 be included.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.10 - Accounting for other departments

Current through Register Vol. 46, No. 28, July 10, 2024
This system of accounts is designed for use by electric
						utilities. If the utility, in addition to its electric operations, operates
						other departments, such as gas or water, it shall keep such accounts for the
						other departments as may be prescribed by this commission, and in the absence
						of prescribed accounts, it shall keep such accounts as are proper or necessary
						to reflect the results of operating each such other department. It is not
						intended that proprietary and similar accounts which apply to the utility as a
						whole shall be departmentalized. (See also general instruction, §
											181.2, subd.
						[f].)
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.11 - Allocation of costs between electric plant and operating expenses to be made currently

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility shall determine currently the costs which
						are applicable to the electric plant accounts and in the case of costs
						involving allocations, the amount which is applicable to other accounts, such
						as operating expenses, taxes, depreciation reserve (cost of plant removal),
						other balance sheet accounts, and income or surplus accounts; the intent of
						this provision being that such costs shall be allocated to the accounts to
						which they are applicable when they are incurred.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 181 - Instructions-general › Section 181.12 - Employee pensions and benefits

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All costs of employee pensions and
					 benefits, whether such costs represent pensions payable currently to retired
					 employees or their beneficiaries, advance provision for future payments, or
					 both, are includible in the charges of each accounting period, provided:
(1) the pension program under which the costs
					 are determined is reasonable;
(2)
					 amounts paid are irrevocably dedicated to pension purposes; and
(3) any program of systematic advance
					 provision is based on actuarial studies or other recognized and acceptable
					 systematic method of computation and allocation.
Pension payments and accruals are includible in account
						1800, Other General Expenses; however, a utility may distribute to construction
						and retirement projects and to clearing and other accounts an applicable
						portion of the pension and benefits costs.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 182 - Instructions-electric Plant Accounts › Section 182.1 - Electric plant to be recorded at original cost

Current through Register Vol. 46, No. 28, July 10, 2024
(a) All amounts included in subaccounts
					 1301-1390 of accounts 1101 to 1104 for electric plant (except as otherwise
					 provided in account 1302, Franchises and Consents shall be the original cost
					 (see section
					 180.1[a][9] 
					 of this Title) of such electric plant. (See also paragraphs B and C of account
					 1106.)
(b) When the term cost is
					 used in the detailed electric plant accounts (1301- 1390), it shall mean the
					 original cost unless otherwise specified and shall include not only the
					 materials, supplies, labor, services and other items consumed or employed in
					 the construction and installation of electric plant, but also the cost of
					 preliminary studies, plans, surveys, engineering, supervision and general
					 expenses, which contribute directly and immediately to electric plant without
					 duplication of such costs.
(c) When
					 the consideration given for property is other than cash, the value of such
					 consideration shall be determined on a cash basis. In the entry recording such
					 transaction the actual consideration shall be described with sufficient
					 particularity to identify it. The utility shall be prepared to furnish the
					 commission the particulars of its determination of the cash value of the
					 consideration, if other than cash.
(d) When property is purchased under a plan
					 involving deferred payments, no charge shall be made to the electric plant
					 accounts for interest, insurance, or other expenditures occasioned solely by
					 such form of payment.
(e) Electric
					 plant contributed to the utility or constructed by it from contributions to it
					 of cash or its equivalent shall be charged to the electric plant accounts at
					 cost (see section
					 180.1[a][6] 
					 of this Title) to the utility (i.e., original cost less the portion thereof
					 contributed by or on behalf of customers). Records shall be kept so that the
					 utility can readily furnish information as to the source, purpose, and amount
					 of each contribution, the property to which each contribution relates, and the
					 conditions, if any, upon which each contribution was made.
Note A:Amounts received for construction which are
						ultimately to be refunded, wholly or in part, shall be credited to account
						1241, Customer Advances for Construction. When the amount to be refunded has
						been finally determined, the balance, if any, remaining in account 1241 shall
						be debited thereto and credited to the electric plant accounts to which the
						cost of the property was charged.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 182 - Instructions-electric Plant Accounts › Section 182.2 - Additions and retirements of electric plant

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For the purpose of avoiding undue
					 refinement in accounting for additions to and retirements and replacements of
					 electric plant, all property shall be considered as consisting of (1) units of
					 property or retirement units and (2) minor items. Units of property means those
					 items of electric plant which are sufficiently distinct or important so that
					 when they are retired with or without being replaced by other units of the same
					 type or use, they are accounted for by crediting the amount at which they are
					 carried on the books to the electric plant account in which included. All other
					 items are to be considered as minor items. These retirement units should not be
					 confused with continuing property record units filed by Class C utilities; the
					 latter are units for which the cost will be shown separately in the continuing
					 property records. Whenever units of property are mentioned in this system of
					 accounts, the term refers to retirement units and not to continuing property
					 record units. Each utility may adopt its own list of units of property for the
					 purpose of this instruction until such time as the commission shall prescribe a
					 list of units.
(b) Units of
					 property.
(1) When a unit of property is added
					 to electric plant, the cost thereof shall be added to the appropriate electric
					 plant account.
(2) When a unit of
					 property is retired from electric plant (i.e., is removed, sold, abandoned,
					 destroyed or otherwise ceases to be used or useful in electric service),
					 whether or not replaced by another unit of the same type or use, the amount at
					 which it is carried on the books shall be credited to the electric plant
					 account in which it is included (determined in the manner set forth in
					 subdivision [d] of this section) and charged to the depreciation reserve
					 provided for such property.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 182 - Instructions-electric Plant Accounts › Section 182.6 - Work order system required (class c utilities only)

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility shall record all changes,
					 such as installations, additions, retirements or replacements in electric plant
					 used wholly or partly in electric operations by means of a work order or job
					 order system. Such work orders and supporting records shall be permanently
					 preserved.
(b) All installations,
					 additions, retirements, or replacements shall be covered by work orders.
					 Standing work orders may be used for projects of less than $250 each, such as
					 for poles, transformers, services, and meters.
(c) The work order shall include the
					 following particulars:
(1) A work order
					 number;
(2) A description and the
					 location of the work to be done (or the purchase to be made), the dates between
					 which such work (or purchase) is to be accomplished, the date when the work was
					 begun and the date when finished, the estimated cost of the project, together
					 with maps, plans, diagrams, specifications, etc., applicable to the
					 project;
(3) The accumulated
					 charges applicable to each particular job or project and the total cost of the
					 completed project; the cost of removal shall also be shown. When any project
					 involves charges to more than one account, the work order shall be so kept as
					 to show the amount chargeable to each account. Every charge or credit on work
					 orders shall refer to the voucher, journal, or other source from which the
					 entry therein was made
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 182 - Instructions-electric Plant Accounts › Section 182.7 - Transfers of property

Current through Register Vol. 46, No. 28, July 10, 2024
(a) When
					 property is transferred from one account for electric plant to another, from
					 one utility department to another, such as from electric to gas, or, in the
					 case of Class C utilities, to or from accounts 1101, Electric Plant in Service,
					 1102, Electric Plant Leased to Others, and 1104, Electric Plant Held for Future
					 Use, the transfer shall be recorded by transferring the book cost thereof from
					 the one account, department or division to the other, and likewise any related
					 amounts carried in the depreciation and amortization reserves and other
					 accounts shall be transferred in accordance with the segregation of such
					 reserves and other accounts. When property (except customers' meters and line
					 transformers) in connection with which installation costs have been incurred is
					 physically transferred it shall be accounted for as provided in electric plant
					 instruction section
					 182.2.
(b) When property subject to depreciation is
					 transferred from the electric plant accounts to account 1110, Other Physical
					 Property, the transfer shall be accomplished by crediting the electric plant
					 accounts and charging the depreciation reserve with the book cost of the item
					 transferred; the depreciation reserve shall then be credited and account 1110,
					 Other Physical Property, charged with the fair value of the property
					 transferred.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 182 - Instructions-electric Plant Accounts › Section 182.8 - Expenditures on property leased for use in electric operations

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The cost of additions and betterments,
					 excluding replacements by lessee of units of property installed by lessor, to
					 property leased from others shall be charged to separate subdivisions of the
					 electric plant accounts appropriate for the class of property leased.
					 Depreciation thereon shall be computed on a basis consistent with the duration
					 of the lease.
(b) The cost of
					 initial repairs and rearrangements to adapt the property for use in electric
					 operations shall be charged to a subdivision of account 1132, Pre-payments, and
					 amortized over the life of the lease through credits to that account with
					 concurrent debits to the rent account appropriate for the class of property
					 involved.
(c) If, in the case of
					 leased property replacements of units of property installed by the lessor
					 become necessary, the utility shall make application to the commission for
					 instructions regarding the accounting procedure to be followed and shall submit
					 full particulars of the nature and extent of the replacements.
(d) When expenditures on property leased from
					 others for use in electric operations are relatively minor, or the period of
					 the lease less than one year, the cost shall be charged to the account
					 appropriate for the cost of repairs of such plant.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.1 - Purpose of operating revenue accounts

Current through Register Vol. 46, No. 28, July 10, 2024
The operating revenue accounts (1600 to 1615) are
						designed to show the amounts of money which the utility becomes entitled to
						receive from furnishing electric utility service and from service incidental
						thereto, including amounts for services rendered but not yet billed when the
						utility exercises its option to record in account 1133, Miscellaneous Current
						and Accrued Assets, such accrued electric revenue.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.2 - Basis of credits to operating revenue accounts

Current through Register Vol. 46, No. 28, July 10, 2024
Credits to the operating revenue accounts shall be made
						on the basis of the net tariff rates. Discounts forfeited for delayed payments
						shall be credited to account 1612, Customers' Forfeited Discounts. Corrections
						of overcharges and overcollections therefore credited, authorized abatements
						and allowances, and other corrections shall be charged to the revenue accounts
						to which they relate.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.3 - Commissions on electric sales

Current through Register Vol. 46, No. 28, July 10, 2024
If the utility distributes all or a part of its electric
						energy through an agent but the sales are made to customers under rate
						schedules filed by the utility, the utility shall credit its revenue accounts
						with the full amount of sales to customers. The commission paid to the agent
						shall be charged to account 1800, Other General Expenses, and any distribution
						expenses charged by the agent shall be debited to the appropriate expense
						accounts. Agents shall credit the amount of commissions earned to operating
						revenue account 1615, Miscellaneous Electric Revenues.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.4 - Electricity supplied without direct charge

Current through Register Vol. 46, No. 28, July 10, 2024
Electricity supplied to municipalities, or to other
						governmental units, without charge, in accordance with franchise and similar
						requirements, shall be charged to account 1805, Franchise Requirements, and
						credited concurrently to account 1806, Duplicate
						Charges--Credit.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.5 - Electricity or steam used by utility

Current through Register Vol. 46, No. 28, July 10, 2024
(a) If the utility desires to charge the
					 appropriate accounts in any of its electric operations with the cost of
					 electricity or steam used from its own supply, the credit therefor shall not be
					 made to operating revenue accounts, but to account 1806, Duplicate Charges--
					 Credit.
(b) Electricity supplied by
					 the utility to other departments shall be credited to account 1607,
					 Interdepartmental Sales; steam supplied from the production plant to other
					 departments shall be credited to account 1742, Steam Produced-- Credit, except
					 when such production of electricity or steam is treated as a joint facility, in
					 which case it shall be accounted for as provided in accounts
					 1808-1809.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 2 - Classes C and D › Part 183 - Instructions-operating Revenue Accounts › Section 183.6 - Supporting records

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility shall so keep the records supporting the
						entries to each electric sales account that it can furnish (a) the name of each
						customer, (b) the quantity of electric energy furnished to each customer, (c)
						the amount charged for electric energy furnished each customer, and (d) the
						service classifications under which the charge is made. Each utility shall also
						be prepared to report upon request, within a reasonable time, for each month or
						other billing period and for each year, the quantity of energy sold and the
						charges therefor, by service classifications.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 195 - Abstracts From Law › Section 195.1 - Authority for uniform system of accounts

Current through Register Vol. 46, No. 28, July 10, 2024
This uniform system of accounts for municipal electric
						utilities is established and issued by the Public Service Commission under the
						following provision of the Public Service Law (chapter 48 of the Consolidated
						Laws):
Section 66. The commission shall... 4. "Have power, in
						its discretion, to prescribe uniform methods of keeping accounts, records and
						books, to be observed by gas corporations and electric corporations and by
						municipalities engaged in the manufacture, sale and distribution of gas and
						electricity for light, heat or power. It may also in its discretion prescribe,
						by order, forms of accounts, records and memoranda to be kept by such persons,
						corporations and municipalities. Notice of alterations by the commission in the
						required method or form of keeping a system of accounts shall be given to such
						persons or corporations by the commission at least six months before the same
						shall take effect. Any other and additional forms of accounts, records and
						memoranda kept by such corporations shall be subject to examination by the
						commission."
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 195 - Abstracts From Law › Section 195.2 - Electric plant defined

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The Public
					 Service Law defines "electric plant" as follows:
Section 2, Subdivision 12. "The term 'electric plant,'
						when used in this chapter, includes all real estate, fixtures and personal
						property operated, owned, used or to be used for or in connection with or to
						facilitate the generation, transmission, distribution, sale or furnishing of
						electricity for light, heat or power; and any conduits, ducts or other devices,
						materials, apparatus or property for containing, holding or carrying conductors
						used or to be used for the transmission of electricity for light, heat or
						power."
(b) Whenever the
					 term "electric plant" is used in this system of accounts it shall be understood
					 to have the inclusive meaning given it by the definition quoted
					 above.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.0 - Order authorizing uniform system of accounts for municipal electric utilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The
					 uniform system of accounts for municipal electric utilities is hereby
					 prescribed for every municipality operating an electric plant subject to the
					 jurisdiction of this commission, and every such municipality be required and
					 hereby is required, on and after March 1, 1936, to keep its records and
					 accounts in conformity therewith, with the option of adopting and placing in
					 effect such system of accounts at the beginning of the fiscal year of any
					 municipality next preceding such date.
(b) Any municipality may, for purposes of
					 comparison with prior years keep on its books, in addition to the accounts
					 hereby prescribed, such portion or portions of its present accounts as may be
					 deemed desirable.
(c) Each
					 municipality for which this uniform system of accounts is prescribed shall
					 classify, set forth, and carry all assets, liabilities, and surplus existing as
					 of the effective date of this uniform system of accounts as prescribed in such
					 system of accounts.
(d) Each
					 municipality shall prepare and file in triplicate with the commission not later
					 than six months after the effective date of this uniform system of accounts,
					 summary statements showing:
(1) The closing
					 balance of each balance sheet account under the system of accounts followed
					 prior to the adoption of the system of accounts prescribed herein, the title of
					 each account under this system of accounts to which any portion thereof was
					 transferred, and the amount so transferred, and (2) the opening balance of each
					 account under this system of accounts, the title of each account from which any
					 portion thereof was transferred, and the amount so transferred.
(2) Reserves or portions thereof existing at
					 the effective date of this system of accounts which had been accumulated
					 through charges to operating expenses wholly or partly to provide for
					 retirement losses, depreciation, amortization, or replacement of fixed capital
					 shall be transferred to the accounts prescribed herein for depreciation and
					 amortization reserves.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.2 - Records

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Each utility
					 (see section
					 196.1[a][44] 
					 of this Part) shall keep a complete set of accounting books concerning the
					 electric plant and the operations thereof, separate and distinct from other
					 municipal accounts and transactions, except that such books may also include
					 the entries for any other property or operations subject to the jurisdiction of
					 the commission; and all other books and records which support in any way the
					 entries to such accounting books so that it can readily furnish at any time
					 full information as to any account. Moreover, it shall support each entry to
					 each account with such detailed information as will provide a ready analysis,
					 identification, and verification of the facts recorded therein.
(b) The books referred to herein include not
					 only books of account in a limited technical sense but all other records such
					 as minute books, resolutions or ordinances or minutes of municipal bodies,
					 records of elections relating to the municipal utility, and working papers,
					 engineering studies, operating records, etc., which will be useful in
					 developing the history of any transaction or authorization.
(c) Except as authorized by the commission,
					 all operating, accounting, or financial papers, records, books, invoices,
					 stubs, maps, or documents shall be retained permanently.
(d) All such records shall be accessible, at
					 all times, to the authorized representatives of the commission at a location
					 within the State of New York.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.3 - Accounts to be kept by double entry method

Current through Register Vol. 46, No. 28, July 10, 2024
All the accounts defined in this system of accounts must
						be kept by the double entry method.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.4 - Subdivisions of accounts

Current through Register Vol. 46, No. 28, July 10, 2024
Subdivisions of any account in this system of accounts
						may be kept, and upon order of the commission shall be kept. The title of each
						such subdivision shall clearly indicate the account of which it is a part. When
						an account is subdivided in the general ledger, an account need not also be
						raised for the total of the subdivisions. When such subdivisions are carried in
						subsidiary ledgers, however, the general ledger shall contain the controlling
						accounts therefor so that a complete general ledger trial balance may be
						obtained.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.5 - Account numbers not a part of title

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The numbers prefixed to account titles
					 herein are solely for convenience of reference and are not part of the
					 titles.
(b) When the same account
					 number or title is used in connection with more than one department of the
					 municipality under the jurisdiction of the commission, there may be prefixed a
					 letter to identify the account with the department to which it relates; for
					 example, the letter E for electric, G for gas, etc.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.6 - Accounting period

Current through Register Vol. 46, No. 28, July 10, 2024
Each utility in Class A, Class B, or Class C shall keep
						its books on a monthly basis so that for each month all transactions applicable
						thereto shall be promptly carried to the general ledger. Each utility in Class
						D shall keep its books either on a monthly or quarterly basis. When a quarterly
						basis is used provisions contained herein relative to monthly entries shall be
						regarded as calling for quarterly entries. A trial balance shall be taken after
						the monthly or quarterly postings have been made, and each utility shall close
						its books as of the end of its fiscal year.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.7 - Submission of questions

Current through Register Vol. 46, No. 28, July 10, 2024
To maintain uniformity of accounting, utilities shall
						promptly submit all questions of doubtful interpretation to the commission for
						consideration and decision.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.8 - Classification of utilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) For
					 the purpose of applying the system of accounts herein prescribed, municipal
					 electric utilities are hereby grouped into the following four classes:
Class A. Utilities having average annual electric
						operating revenues of $500,000 or over
Class B. Utilities having average annual electric
						operating revenues of $100,000 or over, but under $500,000
Class C. Utilities having average annual electric
						operating revenues of $25,000 or over, but under $100,000
Class D. Utilities having average annual electric
						operating revenues of less than $25,000
(b) In order that frequent changes may be
					 avoided, the class to which any utility belongs may be determined by the
					 average of its annual electric operating revenues for the three fiscal years
					 next preceding the effective date of this system of accounts. If, at the end of
					 any fiscal year following, the average of its annual electric operating
					 revenues for the three next preceding fiscal years is greater than the maximum
					 for the class in which the utility has been grouped, it shall automatically be
					 grouped in the higher class in which it falls because of such increased annual
					 revenues. Any utility engaged in new undertakings, the annual revenue from
					 which is not known in advance, shall be classed in accordance with a reasonable
					 estimate of its prospective revenues.
(c) Any utility may, at its option, place
					 itself in any group higher than the one in which it falls on the basis of its
					 average annual electric operating revenues. Notice of such action shall be
					 promptly filed with the commission.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 196 - General Provisions › Section 196.9 - Applicability of accounts

Current through Register Vol. 46, No. 28, July 10, 2024
(a) This
					 uniform system of accounts is prescribed for all operating utilities subject to
					 the jurisdiction of the commission. Except as otherwise indicated in the text
					 of the accounts, the balance sheet, operating property, income, surplus, and
					 revenue accounts are identical for each of the four classes.
(b) The classification of operating expenses
					 is adapted to utilities in the various classes, and the accounts are combined
					 or subdivided to meet the needs of each class.
(c) Each utility shall keep, so far as they
					 are applicable to its business, at least the accounts provided for the class to
					 which it belongs. It may also keep subdivisions thereof, whether those
					 prescribed for utilities of a higher class or others, as provided in section
					 196.4.
					 The letters A, B, C, and D which precede account numbers indicate the classes
					 of utilities which shall keep these accounts.
(d) This uniform system of accounts is also
					 prescribed for electric plants (see Abstracts from Law, §
											195.2) 
					 owned but not operated by municipalities which plants furnish electric service
					 (see §
											196.1,
					 subd. [a][16]) to others than the municipality owning such plant, so far as it
					 is applicable thereto.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.1 - Balance sheet accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
By balance sheet accounts are meant those titles under
						which the ledger accounts are combined and summarized to show, as of a given
						date, the assets, liabilities, contributions from the municipality, and surplus
						or deficit.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.2 - Clearing accounts, purpose of

Current through Register Vol. 46, No. 28, July 10, 2024
(a) The clearing accounts are designed to
					 facilitate the distribution of certain expenditures which usually affect both
					 construction and operations or which affect electric operations and other
					 operations of the municipal electric utility. Clearing accounts other than
					 those provided herein may be kept.
(b) Balances in clearing accounts shall be
					 fully cleared not later than the end of the fiscal year unless items held
					 therein unquestionably relate to a future period, except that items incurred
					 during the last month of a fiscal year may be carried over to be cleared in the
					 following month.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.3 - Contingent assets and liabilities

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Contingent assets represent a possible
					 source of value to the utility contingent upon the fulfillment of conditions
					 regarded as uncertain. Contingent liabilities include items which may under
					 certain conditions become obligations of the utility but which are neither
					 direct nor assumed liabilities at the date of the balance sheet. In the annual
					 report to the commission, contingent assets and contingent liabilities shall
					 not be included in the balance sheet but shall be shown in a supplementary
					 statement accompanying it.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.4 - Current assets

Current through Register Vol. 46, No. 28, July 10, 2024
(a) Current
					 assets are cash, those assets that are readily convertible into money or are
					 held for current use in operations or construction, advance payments made by
					 the utility benefit of which is to be realized within a relatively short
					 period, current claims against others payment of which is reasonably assured,
					 and amounts accruing to the utility which are subject to current
					 settlement.
(b) In the group of
					 accounts designated as current assets (accounts 121 to 131) there shall not be
					 included any item the amount of collectibility of which is not reasonably
					 assured or for which provision has not been made in account 266, Reserve for
					 Uncollectible Accounts. Items of current character but of doubtful value may be
					 carried in these accounts at a nominal value or included in account 145,
					 Miscellaneous Suspense, at book cost or nominal value, or written off, as may
					 be appropriate.
(c) Adjustments to
					 accomplish the writing down of items of doubtful value not covered by reserves
					 shall be made through account 514, Miscellaneous Debits to Surplus, or other
					 appropriate account.
New York Codes, Rules and Regulations › Title 16 - DEPARTMENT OF PUBLIC SERVICE › Chapter II - ELECTRIC UTILITIES › Subchapter F - UNIFORM SYSTEMS OF ACCOUNTS › Article 3 - Municipal Electric Utilities › Part 197 - Instructions › Section 197.5 - Current liabilities

Current through Register Vol. 46, No. 28, July 10, 2024
Current liabilities are those obligations the amount of
						which is definitely determined or closely estimated which are either matured at
						the date of the balance sheet or become due within a year from date of issuance
						or assumption or upon demand, except bonds, which shall be classed as long term
						debt (see section
						196.1[a][20] 
						of this Title), regardless of the period for which they are to
						run.