reglab/statecodes huggingface dataset:
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-18 - Use and ownership of employees' personal work products

Current through all regulations passed and filed through July 1, 2024
(A) Employees may
			 not utilize Clark state college personnel, facilities, or equipment for
			 purposes not related to the college mission without the written permission of
			 the president, or his or her designee.
(B) For purposes relating to the college
			 mission, unless otherwise provided in writing signed by the president, the
			 institution shall have unlimited use of all employees' personal work products
			 created with the assistance of institutional personnel, facilities, or
			 equipment.
(C) For purposes
			 relating to the college mission, unless otherwise provided in writing signed by
			 the president, materials, processes, or work products created with the
			 assistance of institutional personnel, facilities, or equipment, or created
			 while under contract with the institution for the purpose of the creation of
			 such materials, processes, or work products shall be the exclusive property of
			 the institution.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-19 - Nepotism

Current through all regulations passed and filed through July 1, 2024
(A)
								The college shall not prohibit employment of relatives
			 in the same department, division or administrative unit provided that neither
			 relative participates in making recommendations or decisions specifically
			 affecting the appointment, retention, evaluation, work assignment, promotion,
			 demotion, or compensation of the other relative.
(B)
								For the purposes
			 of this policy, relatives are defined as brother, sister, mother, father, wife,
			 husband, son, daughter, brother-in-law, sister-in-law, mother-in-law,
			 father-in-law, stepchildren, stepparent, grandparent, step-grandparent,
			 grandchildren, step-grandchildren.
(C)
								If individuals
			 are in violation of the nepotism policy, the following must be conducted by the
			 cognizant administrator/supervisor:
(1)
									First priority is to effect a transfer of one of the
			 related individuals if possible.
(2)
									Second priority
			 is to transfer total supervisory responsibility for that individual from the
			 immediate supervisor to the second-level supervisor. Total responsibility
			 refers to participation in making recommendations or decisions specifically
			 affecting the appointment, retention, evaluation, work assignment, promotion,
			 demotion, or compensation of employees.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-21 - Disciplinary action policy

Current through all regulations passed and filed through July 1, 2024
(A) Employees are expected to conduct
			 themselves professionally and follow Clark state  college policies and procedures.
			 Self-discipline is the goal; however, in instances where self-discipline and
			 mutual cooperation have not occurred, it may be necessary for corrective
			 action. For those instances, the college has developed disciplinary action
			 policy and procedures to ensure a fair, consistent, and objective means of
			 correcting and improving unsatisfactory work performance or behavior of
			 employees.
(B) The college's
			 disciplinary philosophy shall be corrective and progressive. However, if an
			 unreasonable behavior or misconduct is so severe it may warrant skipping a
			 disciplinary step, up to immediate dismissal.
(C) This policy applies to employees of Clark
			 state community college, including exempt, non-exempt, faculty, and adjunct
			 faculty.
(D) The employee shall
			 have access to due process under rule 3358.5 -5-08 of the Administrative Code,
			 employee complaint and grievance policy, and rule 3358.5 -5- 08.1 of the
			 Administrative Code, employee complaint and grievance procedures, for all
			 disciplinary actions with the exception of termination of employment.
(E) This policy shall be administered as set
			 forth in the associated disciplinary action procedures.
(F) The office of human resources shall be
			 assigned the responsibility of developing, implementing, and maintaining the
			 disciplinary action policy and procedures.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-22 - Academic instruction support compensation model procedures

Current through all regulations passed and filed through July 1, 2024
(A) Vision - All
			 courses shall have 
								a Blackboard
								 course shell and adhere to best
			 practices.
(B) Mission - provide
			 quality, technology-enriched alternative methods of instruction and learning
			 for all students.
(C) Sufficient
			 fiscal resources shall be allocated to support quality, technology-enriched
			 instruction and learning.
(D)
			 Faculty requirements
(1) All faculty (both
			 full-time and adjunct) shall be required to:
(a) Participate in training and/or
			 demonstrate ability to use instructional technology including syllabus system
			 and 
										Blackboard's basic course functions and
			 tools.
(b) Enter their course
			 section specific syllabus information in Clark state's electronic syllabus
			 system.
(c) Personalize their
			 
										Blackboard course shell section(s) with individual
			 faculty contact information, a communication policy and a brief welcome in the
			 "About This Section" area.
(d)
			 Participate in professional development training covering enhancements to the
			 
										Blackboard learning system, refresher tool-specific
			 sessions and other technology training.
(e) Follow the best practices guidelines as
			 established.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-23 - Faculty promotion policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college supports a promotion system for
			 faculty that is designed to reward individual performance that contributes to
			 the college's mission.
(B) The
			 ranks that have been established as part of the system are those that are
			 reflective of higher education institutions across the nation. These include
			 instructor, assistant professor, associate professor, and professor.
(C) A progression in leadership
			 responsibilities is critical to the advancement of faculty from one rank to the
			 next.
(D) Eligibility requirements,
			 established by the college, include educational attainment and work experience
			 as appropriate to the rank to which the person is applying.
(E) Faculty seeking promotion submit evidence
			 of their achievements according to set criteria, including effective
			 teaching/learning, professional growth, and service to the college and
			 community.
(F) Peer review by
			 colleagues is an essential component of the system.
(G) Promotion must be earned and is not
			 automatic.
(H) The college
			 president is the final authority for all decisions related to
			 promotion.
(I) The provost/VPAA
			 shall ensure that a promotion calendar is established for timely process
			 completion.
(J) General guidelines
			 for candidates for promotion shall be as follows:
(1)
									Guidelines for
			 submission of applications in response to the promotion criteria are sent to
			 all eligible faculty by the promotion committee by the end of the third full
			 week of October.
(2) The promotion
			 committee shall review the materials submitted for consideration. The promotion
			 committee shall verify whether or not the faculty member has met the minimum
			 requirements for promotion. If the minimum requirements are not met, the
			 committee shall take no further action and shall not review the submitted
			 materials.
(3) Meeting minimum
			 requirements does not mean that a recommendation for promotion is automatic.
			 Submitted materials shall be organized in a manner that facilitates review;
			 simply listing accomplishments may not be adequate. Explanations of the exact
			 nature of the contributions may be necessary. Promotion materials shall be
			 reviewed and evaluated by the committee against the promotion requirements for
			 the rank sought in order to determine whether or not the candidate will be
			 recommended for promotion.
(4) A pattern of
			 contributions over the years is more meaningful than a flurry of activity just
			 prior to promotion eligibility.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-24 - Pre-employment screening policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college is committed to recruiting,
			 hiring, and retaining the best qualified candidates and providing a safe,
			 secure environment for all students, employees, and visitors to our campuses.
			 Thorough and consistent implementation of effective hiring practices helps to
			 achieve each of these goals. This includes the appropriate use of comprehensive
			 pre-employment screening/background checks as a final stage of the hiring
			 process.
Pre-employment screening/background checks will be used by the
				College to evaluate individuals for employment and will not be used to
				discriminate on the basis of race, color, sex, gender, ethnicity, religion,
				sexual orientation, ancestry, age, marital status, veteran status,
				socio-economic status, or physical or mental disability and any other protected
				group status as defined by federal law. Only candidates at the final stage (job
				offer) of the interview process will be required to submit to the preemployment
				screening/background check procedures.
(B) This policy applies to employees in the
			 following categories:
(1) New hires:
(a) Exempt staff
(b) Non-exempt staff
(c) Faculty
(d) All positions, including volunteers,
			 working with minor youth; i.e., project jericho, college for kids,
			 etc.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-3 - Employment › Section 3358:5-3-26 - Technical faculty promotion policy

Current through all regulations passed and filed through July 1, 2024
(A)
								Clark state
			 college supports a promotion system for technical faculty that is designed to
			 reward individual performance that contributes to the college's
			 mission.
(B)
								The ranks that have been established as part of the
			 system. These include instructor, principal technical instructor, master
			 technical instructor, and senior technical instructor.
(C)
								A progression in
			 leadership responsibilities is critical to the advancement of faculty from one
			 rank to the next.
(D)
								Eligibility requirements, established by the college,
			 include educational attainment and work experience as appropriate to the rank
			 to which the person is applying.
(E)
								Technical faculty
			 seeking promotion submit evidence of their achievements according to set
			 criteria, including effective teaching/learning, professional growth, and
			 service to the college and community.
(F)
								Peer review by
			 colleagues is an essential component of the system.
(G)
								Promotion must be
			 earned and is not automatic.
(H)
								The college
			 president is the final authority for all decisions related to
			 promotion.
(I)
								The vice president of academic affairs (VPAA) shall
			 ensure that a promotion calendar is established for timely process
			 completion.
(J)
								General guidelines for candidates for promotion shall
			 be as follows:
(1)
									The promotion committee shall review the materials
			 submitted for consideration. The promotion committee shall verify whether or
			 not the technical faculty member has met the minimum requirements for
			 promotion. If the minimum requirements are not met, the committee shall take no
			 further action and shall not review the submitted materials.
(2)
									Meeting minimum
			 requirements does not mean that a recommendation for promotion is automatic.
			 Submitted materials shall be organized in a manner that facilitates review;
			 simply listing accomplishments may not be adequate. Explanations of the exact
			 nature of the contributions may be necessary. Promotion materials shall be
			 reviewed and evaluated by the committee against the promotion requirements for
			 the rank sought in order to determine whether or not the candidate will be
			 recommended for promotion.
(3)
									A pattern of
			 contributions over the years is more meaningful than a flurry of activity just
			 prior to promotion eligibility.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-01 - Employee salary adjustment policy

Current through all regulations passed and filed through July 1, 2024
(A)
								The president
			 shall present salary recommendations to the board of trustees at the June board
			 meeting for all employees.
(B)
								Salary increases
			 shall be subject to an adjustment in accordance with length of employment
			 during the current academic year.
(C)
								The board of
			 trustees shall make the fourteen
								
								 pre cent
			 contribution which is required by the appropriate retirement systems and the
			 1.45 per cent contribution which
			 is required by the social security administration for certain
			 employees.
(D)
								Employees who will or have reached the top of their
			 salary range shall receive any amount over their range in a one-time lump sum
			 not added to their base salary.
(E)
								The board has
			 empowered the president, through implementation of salary increases, to uphold
			 their commitment to external economic and pay equity issues.
Replaces: 3358: 5-5-01
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-02 - State-approved retirement systems

Current through all regulations passed and filed through July 1, 2024
(A) Eligible employees are required to
			 establish membership in either the Ohio state teachers retirement system (STRS)
			 or the Ohio school employees retirement system (SERS). Generally,
			 
								instructional faculty and adjunct faculty employees
			 participate in and contribute to STRS while 
								staff employees participate in and contribute to
			 SERS.
(B) The amount of
			 contribution, retirement, and other benefits which accrue to employees are
			 subject to the provisions of these respective retirement systems.
(C) The employee's contribution is
			 supplemented by the board of trustees' contribution which is in addition to the
			 employee's annual salary.
(D) The
			 board of trustees, in recognition of the tax benefit to employees, pays the
			 employee share to the respective retirement system through a salary reduction
			 agreement. This institutional payment, on behalf of employees, is in accordance
			 with existing laws and current rulings and interpretations.
(E) Information concerning rules associated
			 with the retirement systems including eligibility for retirement and benefits
			 available can be secured from the human resources office or
			 STRS/SERS.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-03 - Professional improvement leave program policy

Current through all regulations passed and filed through July 1, 2024
(A) The board of trustees in accordance with
			 the provisions of section
			 3345.28
			 of the Revised Code may grant professional improvement leaves
			 (sabbaticals).
(B) Professional
			 leave is granted to provide an opportunity for improved service at Clark state
			  college. Full time exempt staff
			 and instructional faculty may use professional leave for study, research,
			 professional writing, travel, or other activities recommended by the president
			 of the college and approved by the board of trustees.
(C) The president is directed to establish
			 administrative procedures for the implementation of this policy.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-04 - Emeritus status policy

Current through all regulations passed and filed through July 1, 2024
(A) The college is committed to recognizing
			 individuals for their distinguished level of service to the college and the
			 community while employed with or in its service. This recognition goes beyond
			 promotions, individual achievements, commendations, and years-of-service
			 awards. This recognition is the bestowal of emeritus status to the deserving
			 individual.
(B) Emeritus status is
			 an honorary title awarded for distinguished service to the academic community.
			 At Clark state  college, the
			 emeritus title may be bestowed on a faculty member, an exempt or non-exempt
			 staff member, president, or a college trustee who has served the college with
			 distinction. The bestowal of emeritus status is recognition of the value the
			 college places on the experience, knowledge, ability, performance, and service
			 of these individuals. Receiving the emeritus status is a distinctive honor, not
			 a right.
(C) This policy shall be
			 administered as set forth in the associated emeritus status
			 procedures.
(D) The office of human
			 resources shall be assigned the responsibility of developing, implementing, and
			 maintaining the emeritus status policy and procedures.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-05 - Employee recognition and rewards policy

Current through all regulations passed and filed through July 1, 2024
(A) Recognizing employees' contributions to
			 the success of the college is a core value of Clark state
			  college. As such, our "Employee
			 Recognition and Rewards Policy" provides an avenue to recognize individuals and
			 groups/teams for their contributions to the overall success of the college, the
			 students we educate, and for their positive impact on the communities we serve.
			 This policy is designed to promote individual/team spirit and unity of purpose
			 within the college based on shared achievement and meeting organizational
			 goals. This noteworthy recognition is for those contributions made beyond those
			 acknowledged during the annual/periodic performance management
			 process.
(B) This policy applies to
			 all regular employees (staff and instructional faculty) and adjunct faculty.
			 Executive cabinet members are not eligible for recognition under the provisions
			 of this policy.
(C) This policy
			 seeks to recognize deserving staff, instructional faculty, and adjunct faculty
			 members with performance recognition and monetary awards during the annual
			 charter night recognition event or any other time deemed appropriate by the
			 president. This policy includes but is not limited to the:
(1) "Staff professional excellence for
			 outstanding service (for regular staff members)
(2) "Faculty Professional Excellence
			 Award"
(3) Adjunct faculty
			 professional excellence award
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-06 - Sick leave policy

Current through all regulations passed and filed through July 1, 2024
(A) Each regular employee of Clark state
			  college with an FTE of .50 and
			 above is entitled up to fifteen days sick leave with, each year (accrued at
			 4.61 hours per pay period)., There is no maximum limit of sick leave days an
			 employee can accrue.
(B) Sick leave
			 may be used for absence due to personal illness, pregnancy, injury, exposure to
			 contagious disease which could be communicated to others, and for absence due
			 to illness, injury, or death in the employee's immediate family (as defined in
			 paragraph (B)(2) of rule 3358:5-5-07 of of the Administrative Code (Leave
			 Policies for Regular Employees).
(C) Forty hours sick leave credit on an FTE
			 basis is granted initially to a new full-time regular employee who has no prior
			 accumulated sick leave. No additional sick leave days are accrued during the
			 first four months of employment.
(D) Regular employees who transfer from an
			 Ohio public agency shall be credited with the unused balance of their
			 accumulated sick leave provided the person is employed within ten years of the
			 date of the last termination from public service.
(E) Regular employees using sick leave shall
			 be required to document their absence on their bi-weekly timesheet. Sick leave
			 must be taken in thirty-minute increments.
(F) When a legal holiday, as noted on the
			 official college calendar, falls in the midst of an employee's paid sick leave,
			 the employee shall be paid for the holiday by not having the holiday charged
			 against their accrued leave balance.
(G) Sick leave shall not be accrued while on
			 an unpaid leave of absence, unless under an approved FMLA absence.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-07 - Leave policies for regular employees

Current through all regulations passed and filed through July 1, 2024
Efficient operation of the college requires employees to attend
				work regularly and to be on time daily. When this is impossible, the employee
				should inform his/her immediate supervisor as soon as possible so that plans
				can be made to cover his/her duties. During prolonged absence, periodic contact
				should be made with the employee's immediate supervisor. The college recognizes
				justifiable causes for absence and follows a policy of granting reasonable
				requests for time off from work as follows:
(A) Personal leave
(1) Three days personal leave with full pay
			 is granted each fiscal year. The absence must be submitted to the immediate
			 supervisor within five days prior to the leave but no later than three days
			 after the leave (in those situations where prior approval is not possible). Up
			 to one day of unused personal leave (up to eight hours) may be rolled over at
			 the end of the fiscal year to the next fiscal year. (One personal leave day is
			 determined by an employee's FTE status). Personal leave balances are not paid
			 out upon separation from the college.
(2) Personal leave must be taken in
			 thirty-minute increments. Accurate and timely reporting of leave used is the
			 responsibility of the employee and their immediate supervisor.
(3) Personal leave for employees hired after
			 the beginning of the fiscal year shall be prorated as follows:
(a) Employees hired in July, August, or
			 September shall receive three days.
(b) Employees hired in October, November, or
			 December shall receive two days.
(c) Employees hired in January, February, or
			 March shall receive one day.
(d)
										
										Employees hired in April, May, or June
			 shall not receive a personal day for that fiscal year.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-08 - Employee complaint and grievance policy

Current through all regulations passed and filed through July 1, 2024
(A) The college recognizes disputes may arise
			 in the employment setting. Parties involved in a dispute are encouraged to seek
			 informal resolution as soon as possible. Any employee on campus may orally
			 present and discuss a complaint with his/her supervisor and it shall be
			 entirely informal. In the event informal resolution is not possible, all
			 employees may pursue a formal resolution process. It is management's
			 responsibility to facilitate fair, equitable, and appropriate resolution of
			 disputes.
(B) Definitions
(1) Grievance: A grievance is defined as a
			 dispute or disagreement submitted in writing by an employee involving the
			 interpretation or application of a Clark state college policy and/or
			 procedure.
(2) Complaint: A
			 complaint is anything that does not satisfy the definition of a
			 grievance.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-09 - Vacation leave

Current through all regulations passed and filed through July 1, 2024
(A)
								Eligible
			 employees earn vacation as follows:
(1)
									Eligible employees in grade levels seven through
			 fourteen shall earn vacation at the rate of ( 6.15 ) hours per pay period
			 (
									
									 twenty
			 days per year). Part-time employees in these levels whose work schedule
			 requires them to work fifty-two weeks per year shall earn vacation on a
			 pro-rata basis based on a two hundred sixty day work year. Employees in these
			 levels who complete a work schedule at the beginning of each fiscal year or
			 those who work less than
									
									 nine hundred sixty hours each fiscal year shall not
			 earn vacation.
(2)
									Eligible employees in grade levels five and six shall
			 earn vacation at the rate of ( 4.62 ) hours per pay period (
									
									fifteen days per
			 year). Part-time employees in these levels whose work schedule requires them to
			 work fifty-two weeks per year shall earn vacation on a pro-rata basis based on
			 a two hundred sixty day work year (exempt employees) or two thousand eighty
			 hours work year (non-exempt employees). Employees in these levels who complete
			 a work schedule at the beginning of each fiscal year or those who work less
			 than nine hundred sixty hours each fiscal year shall not earn
			 vacation.
Upon completion of five years of
				service, eligible employees in these grade levels shall earn one additional
				vacation day for each year to a maximum of twenty days.
(3)
									Eligible
			 employees in grade levels four and below shall earn vacation at the rate of (
			 3.08 ) hours per pay period
			 (
									
									 ten
			 days per year). Part-time employees in these levels whose work schedule
			 requires them to work fifty-two weeks per year shall earn vacation on a
			 pro-rata basis based on a two thousand eighty hour work year. Employees in
			 these levels who complete a work schedule at the beginning of each fiscal year
			 or those who work less than nine hundred sixty hours each fiscal year shall not
			 earn vacation.
Upon the completion of five years of
				service, eligible employees in these levels shall receive one additional
				vacation day for each year to a maximum of (
										
										 twenty
				days).
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-10 - Advanced degree pay adjustment

Current through all regulations passed and filed through July 1, 2024
(A) The Clark state
			  college board of trustees
			 encourages faculty members to pursue additional education to enhance their
			 professional status and to achieve greater expertise within their respective
			 disciplines.
(B) It is the belief
			 of the board of trustees that this incentive should also be provided to all
			 regular exempt and non-exempt employees to continue to upgrade themselves
			 through advanced training and additional degree attainment.
(C) Upon the presentation of evidence that a
			 faculty or staff member has earned a degree subsequent to employment by Clark
			 state  college from an institution
			 of higher education whose degree has been recognized by a regional accrediting
			 association, an amount according to the following schedule will be added to the
			 faculty or staff member's base salary:
Instructional Faculty
Master's Degree
$500
Doctoral Degree
$900
Regular Exempt and Non-Exempt Employees
Associate Degree
$250
Bachelor Degree
$375
Master's Degree
$500
Doctoral Degree
$900
(D) The
			 faculty or staff member's base salary including any advanced degree pay
			 adjustment is not to exceed their range limit.
(E) The advanced degree pay adjustment shall
			 be prorated for instructional faculty and regular exempt and non-exempt
			 employees who are employed less than full-time.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-11 - Proficiency examination compensation policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college students
(1) Faculty members/division deans need to
			 assure that students have obtained the proper receipt from the cashier's office
			 for 
									challenge/proficiency
			 exam or portfolio fee payment prior to scheduling the proficiency examination
			 or portfolio development.
(2)
			 After the faculty member has administered or developed the proficiency
			 examination, he/she shall complete a additional pay form indicating the course
			 name, course number, and date of examination and shall indicate the following
			 rate(s):
(a) Payment for administering
			 
										and grading a skills based proficiency exam - fifty
			 dollars.
(b) Payment for
			 
										grading a written proficiency exam. -
			 twenty-five dollars.
(c)
										Payment for developing a new challenge/proficiency
			 examination - fifty dollars.
(d)
										Payment for
			 modifying an existing challenge/proficiency exam - twenty-five
			 dollars.
(3)
									
									In the event of a portfolio, once
			 a student completes the portfolio, the faculty member shall complete an
			 additional pay form indicating the course name, course number, and date of
			 portfolio review and shall indicate the following rates:
(a)
										Payment for
			 portfolio support for each three credit hour course - one hundred
			 dollars.
(b)
										Payment for portfolio support for courses one or two
			 credit hours - seventy-five dollars.
(c)
										Payment is to
			 cover costs for the faculty to consult with the student prior to portfolio
			 development as well as portfolio assessment.
(4)
									The additional
			 pay form shall be signed by the faculty member and division dean and forwarded
			 to the payroll office for processing.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-12 - College calendar/holiday pay

Current through all regulations passed and filed through July 1, 2024
(A) The board shall adopt a two-year calendar
			 in odd-numbered years to include the following holidays.
(1) Ten holidays as determined by the Ohio
			 Revised Code.
(a) Independence day
(b) Labor day
(c) Columbus day - holiday observed the day
			 after Thanksgiving
(d) Veterans
			 day
(e) Thanksgiving day
(f) Christmas day
(g) New years day
(h) Martin Luther King day
(i) Presidents day - holiday observed during
			 winter break
(j) Memorial
			 day
(k)
										Juneteenth
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-15 - Severance pay for unused sick leave

Current through all regulations passed and filed through July 1, 2024
(A)
								Any employee with
			 the equivalent of five or more years of full-time service at Clark state
			 college who indicates the intention to retire by either service and/or
			 disability qualification and for whom the board has received an application for
			 processing from a retirement system for benefits to such employee shall be
			 eligible to be paid severance pay for accrued but unused sick leave pursuant to
			 the following formula:
One-fourth of accrued, unused sick
				leave not exceeding
									
									one hundred twenty days (i.e.. maximum payment is
				for
									
									thirty
				days"
Such payment shall be based on the
				employee's rate of pay at the time of retirement and shall be disbursed
				following the employee's last regular payment of salary.
(B)
								
			 Payment for unused sick leave on this basis shall be considered to eliminate
			 all sick leave credit accrued by the employee at the time of retirement and
			 such payment shall be made only once to any employee.
Replaces: 3358: 5-5-15
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-16 - Employee, insurance benefits

Current through all regulations passed and filed through July 1, 2024
Regular employees in the exempt,
				non-exempt and instructional faculty categories whose annual work schedule
				regularly exceeds nine hundred sixty hours are eligible for the following
				insurance benefits:
(A)
								Group health insurance (optional)
(B)
								Group dental
			 insurance (mandatory)
(C)
								Group term life insurance (mandatory)) - Employees are
			 covered at 1.5 times their annual salary rounded to the next one thousand
			 dollars. Adjustments of an employee's coverage shall be made annually at
			 September one.
(D)
								Supplemental term life insurance
			 (optional)
(E)
								Disability insurance (optional)
(F)
								Cancer insurance
			 (optional)
(G)
								Vision care insurance (optional)
(H)
								Universal whole
			 life insurance (optional)
(I)
								Hospital confinement indemnity insurance
			 (optional)
(J)
								Accident insurance (optional)
(K)
								Level term life
			 insurance (optional)
(L)
								"Section 125 Plan" (optional)
Replaces: 3358: 5-5-16
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-17 - Tuition assistance program policy

Current through all regulations passed and filed through July 1, 2024
(A) The college is
			 committed to recruiting and retaining a competent and diverse workforce. To
			 that end, emphasis is placed on the education and competencies an employee
			 brings to the college as well as identifying, growing, and developing those
			 skills through a formal process of training and continuing education. The
			 college encourages employees to pursue professional development in order to
			 obtain competencies that support the growth and enrichment of the college and
			 their personal needs and interests. In order to enhance and promote such skill
			 development, the college provides a professional development program to
			 eligible employees.
(B) This policy
			 includes but is not limited to:
(1) Tuition
			 reimbursement program - The college provides financial assistance to eligible
			 employees who seek to further their education through coursework at an
			 accredited educational institution. (All educational institutions must be
			 properly accredited by the higher learning commission of North Central
			 association or other regional accrediting associations having
			 jurisdiction).
(2) Institutional
			 fee benefit program - The college provides a tuition scholarship (instructional
			 and general fees) for employees and eligible family members who seek to further
			 their education through coursework taken at Clark state
			  college.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-18 - Previous service credit purchase

Current through all regulations passed and filed through July 1, 2024
(A)
								Section 414
			 (H)(2) of the Internal Revenue Code permits employer pick-up of the employee
			 portion of contributions to a retirement plan thereby resulting in tax deferral
			 of employee contributions.
(B)
								Effective
			 November 3. 1999, Amended Substitute House Bill 15 was passed which permits the
			 purchase of previous service credit by employees through tax-deferred payroll
			 deductions.
(C)
								Employees may redeposit contributions previously
			 withdrawn plus interest and/or purchase eligible service
			 credit.
(D)
								Employees shall enter into a binding irrevocable
			 payroll deduction authorization and shall not have the option of choosing to
			 receive the amounts directly instead of having them paid by the
			 college.
(E)
								Employees should contact their respective state
			 retirement system in order to obtain information as to restrictions and
			 requirements of purchasing service credit.
Replaces: 3358: 5-5-18
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-19 - Computer purchase loan policy

Current through all regulations passed and filed through July 1, 2024
(A) Purpose:
(1) The board of trustees has established an
			 interest free, revolving loan program designed to help increase and maintain
			 technology literacy, technology skills, and the availability of current
			 technology for eligible Clark state employees. Qualifying technology items
			 purchased under this loan program are to benefit our employees, the students we
			 serve, and Clark state 
			 college.
(2) A partial list of
			 qualifying technology items for purchase under this loan program is available
			 in the associated computer purchase loan procedures.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-20 - Family and Medical Leave Act Policy

Current through all regulations passed and filed through July 1, 2024
(A) Clark state  college will grant eligible employees
			 leaves of absence under qualifying circumstances as provided for in the Family
			 and Medical Leave Act (FMLA) of 1993, as amended. The college provides
			 job-protected family and medical leave to eligible employees for up to twelve
			 workweeks (four hundred eighty hours) of leave during a twelve-month period
			 based on qualifying events.
All periods of absence from work due to, or necessitated by the
				Uniformed Services Employment and Reemployment Rights Act (USERRA) covered
				service is counted in determining an employee's eligibility for leave pursuant
				to this policy. Eligible employees that care for covered military service
				members are eligible for up to twenty-six workweeks (one thousand forty hours)
				of leave in a single twelve-month period on a per-covered-service member,
				per-injury basis. An employee who is entitled to take leave due to a different
				fmla-qualifying reason may take leave during the same single twelve-month
				period in which leave is taken to care for a covered service member, but the
				total leave taken for any purpose during the single twelvemonth period may not
				exceed twenty-six workweeks overall. To the extent this policy is silent on a
				matter, federal law will prevail.
(B) Eligibility for leave under this policy
			 requires an employee to be in one of the following categories: instructional
			 faculty, exempt staff, or non-exempt staff; and
(1) Have worked for Clark state
			  college for at least twelve
			 months; and
(2) Have worked at
			 least one thousand two hundred fifty hours during the twelve months immediately
			 prior to the start of the leave; and
(3) Have an FTE of 60.1 or higher
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-21 - Key control policy

Current through all regulations passed and filed through July 1, 2024
(A) The purpose of the key control policy is
			 to protect the property and privacy of the college; to promote the security of
			 faculty, staff and students; and to facilitate appropriate access to college
			 facilities and equipment. This is accomplished by limiting access to facilities
			 on the basis of demonstrated need.
(B) The office of the vice president for
			 business affairs shall be assigned the responsibility of developing,
			 implementing, and maintaining the key control function. This responsibility
			 
								for the Greene center has been
			 delegated to the associate dean, Greene center campuses.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-22 - Salary range adjustments

Current through all regulations passed and filed through July 1, 2024
(A)
								A system of
			 salary ranges based on grade levels were established using job content
			 evaluations for the exempt and non-exempt personnel groups. Salary ranges for
			 instructional faculty have been established for each faculty rank.
			 Comprehensive reviews of market data are conducted periodically and adjustments
			 of salary ranges are made accordingly.
(B)
								When it is
			 evident, based on the current marketplace, that certain positions require a
			 premium to attract qualified personnel, the salary ranges for these positions
			 may need to be adjusted to reflect these current market conditions. The
			 president is authorized to make these additional adjustments in consultation
			 with the human resources committee of the board of trustees.
(C)
								The minimum,
			 midpoint, and maximum salary ranges for instructional faculty and exempt and
			 non-exempt positions shall be increased as follows:
(1)
									 Exempt and
			 non-exempt positions
(a)
										Midpoint adjustment - 4
										
										per cent from
			 2011-2012 midpoint.
(b)
										Minimum adjustment - 75
										
										per cent of the
			 new midpoint.
(c)
										Maximum adjustment - 125
										
										per cent of the
			 new midpoint.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-24 - Compensation philosophy

Current through all regulations passed and filed through July 1, 2024
(A)
. Clark state college seeks to
				provide every employee with a competitive level of compensation that reflects
				his or her individual contribution to the college's mission. This mission is
				realized by providing a total compensation package that includes base pay,
				benefits, professional development, and the flexibility of working in a higher
				education environment. Further, the purpose of Clark state's overall
				compensation package is to attract and retain employees who are focused on
				student success and community engagement. Clark state prides itself on being a
				strong steward of its resources, and it is within the context of its financial
				picture that compensation is examined and adjusted.
(B)
								Compensation
			 principals
(1)
									Achieve and maintain competitive salaries in relevant labor
			 markets
(2)
									Communicate compensation information to ensure that
			 employees understand their total compensation package
(3)
									Administer pay
			 equitably and in compliance with all applicable federal and state laws and
			 regulations
(4)
									Provide professional development opportunities for
			 employees to develop and advance in their position sets
(5)
									Recognize
			 changing responsibilities given the college's current and future staffing
			 needs
(6)
									Review compensation comprehensively per the college's
			 compensation manual
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-25 - Salary administration program policy

Current through all regulations passed and filed through July 1, 2024
(A) It is the policy of Clark state
			  college to develop and implement
			 a fair, consistent, and competive salary administration program so as to
			 attract, motivate, and retain qualified employees. The program is specifically
			 designed to compensate employees on the basis of their level of responsibility
			 and performance, consistent with the college's business needs and financial
			 capabilities. The college's performance management program, which is based on
			 the individual's performance, is administered to include a performance
			 evaluation for each employee at least once during any twelve-month
			 cycle.
(B) The college will
			 administer its compensation programs without regard to gender, age, race,
			 color, religion, creed, national origin, disability, or any other protected
			 group or status. The college will adhere to all applicable laws and regulations
			 regarding job classification, amount of pay, and equitable compensatory
			 treatment of employees.
(C) This
			 program applies to all regular full and part-time employees (exempt,
			 non-exempt, and instructional faculty), of Clark state and its departments.
			 This program takes the place of prior policies and procedures on salaries and
			 compensation. This program does not apply to on-call employees, substitutes,
			 independent contractors, contract employees, consultants/special assignments,
			 or employees with a temporary status.
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-26 - Employee sick leave bank program policy

Current through all regulations passed and filed through July 1, 2024
(A) The college recognizes that employees who
			 properly manage their paid time off, or have not yet earned enough paid time
			 off, (sick leave, vacation leave, and personal time off), may deplete these
			 benefits and find themselves with a hardship and an additional need for paid
			 time off. To address these needs, the college has established an employee sick
			 leave bank program. The purpose of the voluntary employee sick leave bank
			 program is to help alleviate the financial hardship caused when employees have
			 depleted their paid time off leave balances and are faced with needing more
			 paid leave due to serious illness, injury, or some other qualifying event.
The employee sick leave bank serves as a depository into which
				eligible employees may voluntarily donate sick leave for allocation to other
				eligible employees. Eligible employees may request a withdrawal of a limited
				number of sick leave hours to help them through their hardship.
(B) Employees eligible to
			 participate in the employee sick leave bank program are:
(1) All regular employees of Clark state
			  college with an FTE of .50 and
			 above, in the following employment categories:
(a) Exempt staff
(b) Non-exempt staff
(c) Instructional faculty
Ohio Administrative Code › Title 3358:5 - Clark State College › Chapter 3358:5-5 - Benefit Policies › Section 3358:5-5-27 - Telecommuting policy

Current through all regulations passed and filed through July 1, 2024
(A)
								The college
			 considers telecommuting for exempt staff, non-exempt staff, and instructional
			 faculty employees to be a viable, flexible work option when both the employee
			 and the job are suited to such an arrangement. Telecommuting may be appropriate
			 for some jobs but not for others. In unusual situations, the president may
			 grant telecommuting approval for positions that would not normally be
			 considered appropriate for telecommuting. Telecommuting is a not a right or
			 benefit that an employee can expect or demand. Telecommuting does not change
			 the terms and conditions of employment.
(B)
								Definitions
(1)
									Telecommuting:
			 working from a remote site, such as a private home, instead of commuting to a
			 designated headquarters. Emphasis is placed on information or communication
			 exchanged through telephones and remote devices such as computers and fax
			 machines to allow an employee to work at a remote workplace. Telecommuting does
			 not include the provision of online instruction through a learning management
			 system, or online instruction provided by adjunct instructors, or casual,
			 intermittent online instruction provided by employees to supplement the work
			 they regularly perform.
(2)
									Telecommuting application: approved format documenting
			 agreement between the immediate supervisor and employee for use of
			 telecommunications and computer technologies that allows an employee to perform
			 some or all of his/her assigned duties at other than the normally assigned
			 workplace.