Oklahoma Administrative Code › Title 715 - Teachers' Retirement System › Chapter 1 - Administrative Operations › Section 715:1-1-19 - Appointment of non-voting Trustee

Current through Vol. 41, No. 20, July 1, 2024
(a) The
			 Board of Trustees is composed of fourteen (14) voting members and one (1)
			 non-voting member who is to be selected by a statewide organization
			 representing retired educators under Section
			 17-106
			 of Title 70 of the Oklahoma Statutes. As there is the possibility that more
			 than one statewide organization representing retired educators exists, TRS
			 shall employ an annual process to determine which such organization has the
			 ability to make the non-voting trustee appointment.
(b) The term ''Statewide organization
			 representing retired educators'' shall mean an entity primarily organized for
			 the purpose of representing the interests of retired educators in this state
			 and providing member benefits, as is defined in Section
			 17-122.1
			 of Title 70 of the Oklahoma Statutes. Furthermore, the entity must have at
			 least two hundred (200) retired educators in its membership who are also
			 members of TRS .
(c) Any
			 organization that asserts that it meets the definition of a statewide
			 organization representing retired educators shall make application to TRS to be
			 recognized as the organization to make this selection. The application shall be
			 submitted with documentation that shows the legal status of the organization
			 (corporation, association, other). The material submitted shall also provide
			 documentation formally adopted by the organization demonstrating the
			 organization meets the definition of a statewide organization representing
			 retired educators and documentation formally adopted by the organization
			 detailing the internal procedure by which the organization will select the
			 candidate to be appointed to the Board of Trustees.
(d) The Board of Trustees shall decide which
			 organization(s) meet the definition of an eligible organization.
(e) Should more than one organization meet
			 the definition of an eligible organization, the Board of Trustees shall
			 maintain a register of eligible organizations and shall place the organizations
			 meeting the definition on the initial register according to the membership
			 number of the organizations, with the organization with the most members being
			 listed first on the register, and the organization with the lowest number of
			 members being listed last. The organization listed first on the register shall
			 follow its own governing documents to make the selection of the non-voting
			 trustee, and provide notification of the appointment to the TRS in writing by
			 December 10, 2014. By September 30 of every year thereafter every organization
			 on the register must re-certify to the System that it continues to meet the
			 definition of statewide organization representing retired educators, and that
			 it has at least two hundred (200) members who are retired educators. Any
			 organization that fails to re-certify its eligibility or fails to meet the
			 eligibility shall be stricken from the register by the System . By November 1
			 of every year the System shall notify the next organization listed on the
			 register of its entitlement to make the non-voting member appointment for the
			 next calendar year, with notification to the TRS of the name of the appointed
			 non-voting member in writing by December 10 of that year. This yearly procedure
			 shall continue through the register sequentially until all organizations on the
			 register have made an appointment to the Board of Trustees. Entitlement to make
			 the appointment shall then return to the first organization listed on the
			 register, and the procedure shall continue yearly in the same manner
			 sequentially through the register.
(f) Any organization making application for
			 eligibility and addition to the register after September 15, 2014, shall make
			 application to TRS in the same manner described above. The Board shall decide
			 by November 1 of the year in which the application is made if the organization
			 meets the definition of an eligible organization. The organization shall then
			 be added to the end of the register. In any year in which more than one
			 organization is added to the register, it shall be added according to the
			 membership number of the organizations, with the organization with the most
			 members being listed first on the register, and the organization with the
			 lowest number of members being listed last.
(g) The term of the non-voting Trustee
			 appointment made hereunder shall be one (1) calendar year, from January 1 to
			 December 31.