Ohio Administrative Code › Title 1301:1 - Division of Financial Institutions: Banks › Chapter 1301:1-1 - Notice of Meetings of the Banking Board › Section 1301:1-1-05 - Reimbursement to banks and trust companies for assembling or providing financial records

Current through all regulations passed and filed through July 1, 2024
This rule is issued by the superintendent of financial
				institutions pursuant to division (C) of section
				 9.02 
				of the Revised Code. It establishes the rates and conditions for reimbursement
				of actual and necessary costs directly incurred by banks and trust companies in
				assembling or providing customer financial records to any party.
(A) Except as provided in this rule or in
			 section
			  9.02 
			 of the Revised Code, any party, including a governmental authority, that
			 requires or requests a bank or trust company to assemble or provide a
			 customer's financial records shall pay the bank or trust company for all actual
			 and necessary costs directly incurred in searching for, reproducing, or
			 transporting these records according to the following schedule:
(1) Search and processing costs.
			 Reimbursement of search and processing costs shall be the total amount of
			 personnel direct time incurred in locating and retrieving, reproducing,
			 packaging, and preparing financial records for shipment. The rate for search
			 and processing costs is 
									twenty-two dollars per hour per person for
			 clerical or technical personnel, computed on the basis of
			 
									five
			 dollars and 
									fifty cents per quarter hour or fraction thereof,
			 and 
									thirty dollars per hour per person for managerial or
			 supervisory personnel, computed on the basis of 
									seven dollars
			 and 
									fifty cents per quarter hour or fraction thereof, and
			 is limited to the total amount of personnel time spent in locating and
			 retrieving documents or information or reproducing or packaging and preparing
			 documents for shipment where required or requested by a party. Specific
			 salaries of such persons shall not be included in search costs. In addition,
			 search and processing costs do not include salaries, fees, or similar costs for
			 analysis of material or for managerial or legal advice, expertise, research, or
			 time spent for any of these activities. If itemized separately, search and
			 processing costs may include the actual cost of extracting information stored
			 by computer in the format in which it is normally produced, based on computer
			 time and necessary supplies; however, personnel time for computer search may be
			 paid for only at the rate specified in this paragraph.
(2) Reproduction costs. Reimbursements for
			 reproduction costs shall be for costs incurred in making copies of documents
			 required or requested. The rate for reproduction costs for making copies of
			 required or requested documents is as follows:
(a) Twenty-five cents per page for
			 photocopies;
(b) Twenty-five cents
			 per page for paper copies of microfiche;
(c) Fifty cents per microfiche for duplicate
			 microfiche; and
(d)
										Actual
			 cost for each computer diskette or compact disk,
			 or other storage media.
(3) Transportation costs. Reimbursement for
			 transportation costs shall be for necessary costs, directly incurred, to
			 transport personnel to locate and retrieve the information required or
			 requested; and necessary costs, directly incurred solely by the need to convey
			 the required or requested material to the place of examination.