New Jersey Administrative Code › Title 5 - COMMUNITY AFFAIRS › Chapter 31 - LOCAL AUTHORITIES › Subchapter 2 - BUDGETS › Appendix C

Current through Register Vol. 56, No. 14, July 15, 2024
AFFIDAVIT OF POSTING SPECIAL MEETING NOTICE:
INSTRUCTIONS
FIRE DISTRICTS HOLDING THEIR ANNUAL ELECTION ON THE THIRD SATURDAY
				  IN FEBRUARY:
The legal voters of the fire district, at a special meeting called
				  by the commissioners of the fire district, may vote to raise money for a firehouse,
				  fire engines, apparatus, or appliances for the extinguishment of fires and to
				  acquire lands or buildings or to erect buildings for the housing of fire equipment,
				  or other buildings, including, but not limited to, administrative, communications,
				  or training buildings, or buildings for the maintenance of fire apparatus, in an
				  amount not exceeding 5 mills on the dollar of the last assessed valuation of the
				  property in the fire district. The amount so voted for shall be included in the next
				  succeeding annual budget of the fire district under the section for capital
				  appropriations. Voting shall be open between the hours of 6:00 P.M. and 9:00 P.M.,
				  but the board of fire commissioners may designate a later closing hour on the same
				  day, and the board of fire commissioners shall take any necessary action to ensure
				  the secrecy and privacy of the casting of votes.
Any such special meeting shall be called on 10 days' notice by the
				  board of fire commissioners. Notices setting forth the time, place, and object of
				  the meeting shall be posted in five public places in the district, and the legal
				  voters shall determine the amount of money to be raised. (N.J.S.A.
				  40A:14-84). A special meeting may coincide with a
				  regular governing body meeting so long as the requirements for a special meeting
				  have been met.
FIRE DISTRICTS HOLDING THEIR ANNUAL ELECTION ON NOVEMBER GENERAL
				  ELECTION:
The board of fire commissioners of a fire district, at a special
				  meeting called by the commissioners of the fire district, may, by resolution adopted
				  by a vote of not less than two-thirds (2/3) of the full membership of the board,
				  determine to raise money for a firehouse, apparatus, appliances, land, or buildings
				  in connection therewith for fire extinguishing purposes, including, but not limited
				  to, administrative or training buildings, in an amount not exceeding 5 mills on the
				  dollar of the last assessed valuation of the property in the fire district. The
				  amount so adopted shall be included in the next succeeding annual budget of the fire
				  district under the section for capital appropriations.
Prior to the special meeting, the resolution, or a summary of the
				  resolution, shall be published together with notice of the time and place of the
				  meeting, the opportunity of the public to be heard at the meeting, and the
				  availability of copies of the resolution to the members of the general public of the
				  fire district from the date following publication of the notice up to and including
				  the date of the meeting. If a summary is published, the summary shall contain a
				  clear and concise statement prepared by the clerk of the board of fire commissioners
				  setting forth the purpose of the resolution and the amount to be raised by the
				  additional levy being authorized.
If the resolution is to be adopted at a special meeting that
				  coincides with a regular meeting of the board of fire commissioners (Option 1): the
				  clerk of the board of fire commissioners shall, at least 10 days prior to the date
				  of the meeting, post the in five public places in the fire district the resolution,
				  or a summary of the resolution, together with notice of the time and place of the
				  meeting, the opportunity of the public to be heard at the meeting, and the
				  availability of copies of the resolution to the members of the general public of the
				  fire district from the date following publication of the notice up to and including
				  the date of the meeting. This same information shall be advertised in a newspaper
				  published in the fire district, if any, or otherwise advertised in a newspaper
				  circulating in the district.
If the resolution is to be adopted at a special meeting (Option
				  2): the clerk shall, at least 21 days prior to the date of the meeting, post the
				  information required to be published in five public places in the fire district, the
				  resolution, or a summary of the resolution, together with notice of the time and
				  place of the meeting, the opportunity of the public to be heard at the meeting, and
				  the availability of copies of the resolution to the members of the general public of
				  the fire district from the date following publication of the notice up to and
				  including the date of the meeting. This same information shall be advertised in a
				  newspaper published in the fire district, if any, otherwise in a newspaper
				  circulating in the district. The clerk shall, not more than 20 days and at least 10
				  days prior to the date of the meeting, again advertise this information in that
				  newspaper.
Copies of a resolution shall be made available to the members of
				  the general public of the fire district who request such copies from the date
				  following publication of the resolution up to and including the date of the meeting.
				  All interested persons shall be given an opportunity to be heard at the
				  meeting.
(see next page for affidavit)
AFFIDAVIT OF POSTING AND PUBLISHING NOTICE OF SPECIAL
				  MEETING
I, the undersigned, hereby certify that a Special Meeting has been
				  called by the Board of Fire Commissioners of ______________ Fire District #____
				  scheduled for ________ at ____ p.m. at.
I further certify that the District's annual election for the
				  Board of Fire Commissioners is held on the (check one):
_____ third Saturday in February
_____ November general election
I further certify that on ___DATE _________ , I posted notices in
				  the 5 following locations pursuant to
				  N.J.S.A.
				  40A:14-84(the following are potential examples of
				  five public places in the district):
Fire District Notices Board
Anytown Town Hall Notices Board
Anytown Free Public Library
Anytown Municipal Court Bulletin Board
Anytown Post Office
I further certify that notice of the special meeting was published
				  pursuant to N.J.S.A. 40A:14-84on the following
				  date(s) ________________________________________________ .*
I understand that I am subject to punishment under the law if any
				  of the above statements are willfully false.
____________________________________
Signature
____________________________________
Printed Name
____________________________________
Title
Dated: _________________
Please provide a copy of the notice that was posted, as well as
				  proof of publication for the required newspaper notices. A separate certification is
				  required to report the results of the special meeting.
* Notice publication is mandatory for special meetings held by a
				  fire district whose annual election coincides with the November general
				  election.