Nebraska Administrative Code › Topic - LAW ENFORCEMENT AND CRIMINAL JUSTICE › Title 78 - NEBRASKA COMMISSION ON LAW ENFORCEMENT AND CRIMINAL JUSTICE › Chapter 10 - Nebraska Criminal Justice Information System Rules and Regulations › Section 78-10-011 - Responsibilities of the Authorized User

Current through June 17, 2024
All Authorized Users within an agency are to annually
				  electronically acknowledge that they have read and understand these
				  regulations. Depending on the level of access provided, these acknowledgements
				  may vary by agency type and user type. Failure to make the proper
				  acknowledgements will disable the user's account.
011.01 Authorized User Account. Any deviation
				from the following will initiate the NCJIS Project Manager to deactivate an
				authorized user's account. Violation of these rules will be reported to the
				appropriate authorities and may result in administrative, criminal, or other
				adverse disciplinary action.
011.01A
				Authorized Users must maintain a valid email address provided by the agency or
				authorized user employer, which is accessed by only the authorized user.
				Authorized Users are intended to be government employees, and will not set up
				forwarding of email to non-government email or other accounts.
011.01B Authorized Users must hold themselves
				to the highest ethical standards and must conduct themselves in a manner that
				will ensure the security, integrity, and confidentiality of the information
				contained within NCJIS.
011.01C
				Authorized Users will only access information contained within NCJIS for a
				reason authorized by statute or MOU.
011.01D Authorized Users agree to comply with
				these regulations, and any and all NCJIS data owner statutory
				guidelines.
011.01E Authorized
				Users must complete NCJIS training prior to being granted an Authorized User
				credential. The Authorized Agency Administrator may approve temporary or
				conditional access to NCJIS by an Authorized User before completing NCJIS User
				training.
011.01F Authorized Users
				are required to follow the Records Retention and Destruction procedures
				provided in Section 010 that require NCJIS, PCH and NCIC information be
				disposed of securely.
011.01G
				Authorized Users who become aware of improper access of NCJIS by another user,
				or by any other entity, will immediately report the violation to their agency
				head, management, or directly to the NCJIS Project Manager or
				designee.
011.01H Authorized Users
				who have been arrested, charged, convicted of a criminal offense, will notify
				their agency head or designee within 24 hours of the arrest, charge, or
				conviction in writing by email, fax or U.S. Mail.
011.01I Authorized Users must annually read
				and acknowledge the acceptable use policies in NCJIS. Authorized Users employed
				with an agency of the State must annually read and acknowledge their agency
				technology and information acceptable use policy.
011.01J Authorized Users must maintain
				secondary dissemination logs consistent with the U.S. Department of Justice,
				and Federal Bureau of Investigation (FBI) Criminal Justice Information Services
				(CJIS) Security policy.
011.01K
				Authorized Users cannot use personal electronic devices to access NCJIS unless
				the NCJIS Project Manager has approved an Authorized Agency Personally Owned
				Device Policy. A personally owned device is one that is purchased by an
				individual and was not issued by the Authorized Agency or the
				Commission.
011.01L Authorized
				Users consent to monitoring of all their search or other activity on
				NCJIS.
011.01M Authorized Users
				will not knowingly reveal credentials to anyone or permit anyone to use their
				NCJIS account, or permit an unauthorized person access to an NCJIS enabled
				device, or use an account not specifically assigned to them, masquerade as
				another user, or otherwise misrepresent an identity and
				privileges.