New Jersey Administrative Code › Title 6A - EDUCATION › Chapter 23A - FISCAL ACCOUNTABILITY, EFFICIENCY AND BUDGETING PROCEDURES › Subchapter 6 - CONDITIONS FOR THE RECEIPT OF STATE AID › Section 6A:23A-6.8 - Personnel tracking and accounting

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each school
				district and CVSD shall maintain an accurate, complete, and up-to-date
				automated position control roster to track the actual number and category of
				employees and the detailed information for each. The position control roster
				shall:
1. Share a common database and be
				integrated with the school district's payroll system;
2. Agree to the account codes in the budget
				software; and
3. Ensure the data
				within the position control roster system includes, at a minimum, the following
				information:
i. The employee's
				name;
ii. The employee's date of
				hire;
iii. A permanent position
				tracking number for each employee including:
(1) The expenditure account codes for the
				general fund consistent with the State prescribed budget, special revenue fund,
				and enterprise funds;
(2) The
				building(s) the position is assigned;
(3) The certification title and endorsement
				held, as applicable;
(4) The
				assignment position title as follows:
(A)
				Superintendent or chief school administrator;
(B) Assistant superintendent;
(C) School business administrator;
(D) Board secretary (when other than
				(a)3iii(4)(A), (B), or (C) above);
(E) Principal;
(F) Vice principal;
(G) Director;
(H) Supervisor;
(I) Facilitator;
(J) Instructional coach by subject
				area;
(K) Department chairperson by
				subject area;
(L) Certificated
				administrator- other;
(M)
				Guidance;
(N) Media
				specialist/librarian;
(O) School
				nurse;
(P) Social worker;
(Q) Psychologist;
(R) Therapist - OT;
(S) Therapist - PT;
(T) Therapist- speech;
(U) Certificated support staff-
				other;
(V) Teacher by subject
				area;
(W) Instructional
				assistants;
(X) Certificated
				instructional- other;
(Y) Aides
				supported by IEP;
(Z) Other
				aides;
(AA) Maintenance
				worker;
(BB) Custodian;
(CC) Bus driver;
(DD) Vehicle mechanic;
(EE) Food service; and
(FF) Other non-certificated;
iv. A control number
				for substitute teachers;
v. A
				control number for overtime;
vi. A
				control number for extra pay;
vii.
				The status of the position (filled, vacant, abolished, etc.);
viii. An indication, when available, of
				whether the employee is retiring in the budget year or not being renewed,
				including associated costs such as contractual buyouts, severance pay, paid
				vacation or sick days, etc.;
ix.
				Each of the following: base salary, step, longevity, guide, stipends by type,
				overtime, and other extra compensation;
x. The benefits paid by the school district,
				net of employee reimbursements or co-pays, by type of benefit and for FICA and
				Medicare;
xi. The position's
				full-time equivalent value by location;
xii. The date the position was filled;
				and
xiii. The date the position was
				originally created by the district board of education. If the date the position
				was originally created is not available, this item shall represent the date the
				person currently filling that position was approved by the district board of
				education.