New Jersey Administrative Code › Title 6A - EDUCATION › Chapter 23A - FISCAL ACCOUNTABILITY, EFFICIENCY AND BUDGETING PROCEDURES › Subchapter 7 - SCHOOL DISTRICT TRAVEL POLICIES AND PROCEDURES › Section 6A:23A-7.11 - Subsistence allowance - overnight travel

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Pursuant to
				the State travel guidelines as established by the New Jersey Department of the
				Treasury, Office of Management and Budget, and presented in the OMB Travel
				Circulars, one-day trips that do not involve overnight lodging shall not be
				eligible for subsistence reimbursement, except for meals expressly authorized
				by and in accordance with the provisions of
				N.J.A.C.
				6A:23A-7.12.
(b) Pursuant to the OMB Travel Circulars,
				generally, overnight travel shall not be eligible for subsistence reimbursement
				if travel is within the State. Overnight travel is permitted if it is
				authorized pursuant to (c) below, or is a required component by the entity
				issuing a grant, donation, or other funding agreement with the school district.
				The specific required overnight in-State travel event shall be detailed in the
				final grant, donation, or other fund acceptance agreement along with the number
				of authorized travelers and total cost. All reimbursements shall be subject to
				this subchapter unless the funding acceptance agreement specifies
				otherwise.
(c) Pursuant to the
				State travel regulations as established by the New Jersey Department of the
				Treasury, Office of Management and Budget, and presented in the OMB Travel
				Circulars, the Commissioner shall be authorized to grant waivers for overnight
				travel for district board of education members and school district employees to
				attend in-State conferences. Such waivers will be granted in only extremely
				limited circumstances when the sponsoring organization can demonstrate the
				conference is broad and multi-disciplinary in scope, incorporates content
				offerings from numerous specialty areas, and includes important professional
				development opportunities and/or required training. In addition, the sponsoring
				organization shall demonstrate the conference's content, structure, scheduling,
				and anticipated attendance necessitate that it be held on multiple consecutive
				days with overnight lodging. When such waivers are granted, individual school
				districts or individuals shall not be required to submit waiver requests for
				attendance at these conferences.
1. Sponsors
				of in-State conferences may submit to the Commissioner a request for a waiver
				of this prohibition by providing information regarding the conference as
				follows:
i. The name and dates of the
				event;
ii. Justification for the
				length of the conference and the necessity to hold events for each day beyond
				the first day of the conference;
iii. Identification of all other conferences
				sponsored or co-sponsored by the organization (whether single or multi-day) in
				the previous year;
iv. A
				description of the target audience by position title and/or educational
				certificate and endorsement;
v.
				Justification of the importance of the target audience attending the
				event;
vi. The cost of
				registration;
vii. A detailed list
				and description of any activities to be charged to the participants by the
				sponsor separate from the registration fee, such as luncheons, workshops,
				entertainment, etc., including:
(1) The cost
				of the activity;
(2) Whether
				participation is mandatory or voluntary; and
(3) The purpose such as social, guest
				speaker, working session, etc.;
viii. A copy of agenda or program for the
				event;
ix. A brief statement that
				includes the primary purpose of the event, the key issues that will be
				addressed at the event, and their relevance to improving instruction or the
				operation of a school or school district;
x. For training events, whether the training
				is needed for a certification required for continued employment, continuing
				education requirements, or requirements of Federal or State law; and
xi. For annual events, total attendance, and
				registration cost for the previous year.