reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.6 - Eligibility for promotional examination

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Applicants for promotional examinations shall meet all of the following criteria by the announced closing date:
1. Have one year of continuous permanent service for an aggregate of one year immediately preceding the closing date in a title or titles to which the examination is open. Aggregate service shall be calculated in the same manner as seniority as set forth in 4A:4-2.1 5;
2. Be currently serving in the announced unit scope in a title to which the examination is open and meet all other requirements contained in the announcement. If an examination announcement is amended, all requirements must be met by the announced closing date whether or not the application filing date is changed;
3. Have not received a Performance Assessment Review (PAR) final rating below the Successful level (or equivalent in an approved local service evaluation program) in each of the two rating periods immediately preceding the announced closing date; and
4. Submit an application on or before the announced application filing date.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.7 - Promotion upon waiver of competitive examination

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Following the announcement of a promotional examination, the Chairperson or designee may authorize the promotion of a qualified permanent employee in the career service by regular appointment without competitive examination and without the establishment of an eligible list if:
1. The employee has been successfully tested in the basic skills required for the promotional title;
2. The employee has not failed, within one year prior to the announced closing date, a promotional examination for that title. However, an employee who subsequently passed an examination for that title shall be eligible for promotion;
3. The number of interested eligibles for the promotional examination referred to in (a) above does not exceed the number of promotional appointments by more than two; and
4. Veterans preference rights are not a factor.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.8 - Scheduling of examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Examinations may be scheduled for one or more sessions on a Statewide, regional or local basis.
(b) Candidates will be notified in an appropriate manner of the time and place of the examination, and of any postponement or cancellation.
(c) Candidates shall be at the examination site at the designated time. Candidates arriving late shall only be admitted as follows:
1. Unless the examination notice states otherwise, candidates for written or computer-based examinations or examinations containing written and performance parts shall be admitted to the examination if they arrive at the test room within 15 minutes after the designated time.
2. Candidates for oral examinations or examinations containing oral and performance parts shall be admitted to the examination if they arrive at the test room within 30 minutes after the designated time, provided the last scheduled candidate has not started the examination.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.9 - Make-up examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Make-up examinations for open competitive and general promotional testing, except for professional level engineering promotional examinations and public safety promotional examinations under (b) below, may be authorized for the following reasons:
1. Error by the Civil Service Commission or appointing authority;
2. Serious illness or disability of the candidate on the test date, provided the candidate submits a doctor's certificate specifying that the candidate was not able to take the test on that day for medical reasons;
3. Documented serious illness or death in the candidate's immediate family;
4. Natural disaster;
5. Prior vacation or travel plans outside of New Jersey or any contiguous state, which cannot be reasonably changed, as evidenced by a sworn statement and relevant documentation;
6. When required for certain persons returning from military service (see 4A:4-4.6A ); and
7. Other valid reasons.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.10 - Conduct and security of examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Civil Service Commission shall insure that all applicants for an examination are given equal opportunity to demonstrate their relative merit and fitness.
(b) In the conduct or administration of an examination, the following shall be considered prohibited actions:
1. Bringing cellphones (including work-issued phones), smart phones, and/or any type of electronic recording/imaging device into the building where the examination is being conducted;
2. Securing, by unauthorized persons, of questions or materials, unless the same are available to all applicants;
3. Securing, by unauthorized persons, of information concerning the number or identity of applicants until all parts of the examination have been held and a resulting eligible list issued;
4. Identification of an applicant's examination papers or work before all examinations have been rated, where anonymity is required;
5. Impersonation of an applicant, either in person or by the improper exchange of applicant numbers or in any other manner;
6. Use or attempted use of any unauthorized aids, information or assistance, including copying or attempting to copy from, or helping or attempting to help another applicant in any part of an examination or performance of work assigned;
7. A candidate's participation in an examination if it would likely result in physical injury to the candidate or others, or damage to property; or
8. Copying, recording or transcribing any examination question or answer, and/or the removal from any examination room of any question sheet, answer sheet, scrap paper, notes or other papers or materials related to the content of an examination.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.12 - Professional qualifications substitution program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Applicants for designated open competitive or promotional examinations for professional titles may be permitted to substitute appropriate work experience, on a year-for-year basis, for specified higher educational requirements.
1. For titles requiring specific coursework or major fields of study, the successful completion of the coursework or fields of study shall be required.
2. Examination announcements shall contain, when appropriate, general information on the eligibility requirements and use of this program.
3. Appointing authorities shall conspicuously post information about this program.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.14 - Accommodation and waiver of examinations for persons with disabilities

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Otherwise qualified applicants with disabilities may request an accommodation in taking an examination by indicating their request for accommodation on the examination application.
1. Upon receipt of the request for accommodation, Civil Service Commission staff shall make reasonable accommodation where appropriate and notify the candidate of the arrangements.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.15 - Rating of examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Ratings may be computed by a valid statistical method based on the use of scoring formulas and/or conversion tables.
1. When education and experience are to be rated as part of an examination, they shall be graded through the use of scales prepared by the Chairperson or designee.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.16 - Retention and inspection of examination records

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following examination records shall be retained until the expiration of the eligible list:
1. The public announcement;
2. All applications;
3. The examination papers and scoring keys;
4. A description of the examination, including the date held, rating system and minimum score required, if any;
5. The list of eligibles;
6. The failure roster; and
7. Any other pertinent information.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 2 - COMPETITIVE EXAMINATIONS › Section 4A:4-2.17 - Application processing fees

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A $ 25.00 processing fee shall be charged for each open competitive and promotional examination application, except as provided as follows:
1. Veterans shall be charged a processing fee of $ 15.00 for each open competitive and promotional examination application, unless the examination falls under paragraphs (a)2 or 3 below.
2. The Civil Service Commission shall establish a fee for each application for an open competitive or promotional examination for a law enforcement officer or firefighter title. The fee shall not exceed the cost of developing, procuring, and administering the examination. Receipts derived from this application fee shall be appropriated to the Commission for use in developing, procuring, and administering law enforcement officer and firefighter examinations.
3. When announcements for an examination list more than one title area (such as police, sheriff, and corrections), a processing fee shall be charged for each title area selected by the applicant.
4. An application processing fee shall not be charged where the application is being filed for placement on a list in accordance with 4A:4-4.6A.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.1 - Types of eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Chairperson or designee may establish the following types of eligible lists:
1. Open competitive, which shall include all qualified eligibles following examination procedures;
2. Promotional, which shall include permanent employees who meet qualification requirements;
3. Regular reemployment, which shall include former permanent employees who resigned in good standing, received a general resignation, retired or were voluntarily demoted, who timely request reemployment and whose reemployment is certified by the appointing authority as being in the best interests of the service;
4. Police, sheriff's officer, or fire reemployment, which shall include former permanent uniformed members of a police department, sheriff's office, or fire department who have resigned in good standing and whose reemployment is certified by the appointing authority as being in the best interest of the service; and
5. Special reemployment, which shall include former and current permanent employees who were laid off, laterally displaced or demoted in lieu of layoff.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.2 - Order of names on eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The order of names on an open competitive list shall be as follows:
1. When an announcement is open to more than one local jurisdiction, the resulting list of eligibles shall be separated into sub-lists by the residency requirements as provided by applicable law and ordinance.
2. Within each sub-list as provided in (a)1 above, the order of names shall be:
i. Eligibles entitled to disabled veterans preference in order of their scores;
ii. Eligibles entitled to veterans preference in order of their scores; and
iii. Non-veteran eligibles in order of their scores.
3. Eligibles who receive the same score shall have the same rank. See 4A:4-4.2(c).
4. See 4A:5-2.1 for examples on use of open competitive list.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.3 - Duration and cancellation of eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An eligible list shall be considered issued on the date on which it is available for review by candidates, appointing authorities and members of the public. The list shall be considered promulgated on the date on which it is available to be certified to an appointing authority and from which appointments may be made.
(b) Open competitive and promotional lists shall be promulgated for three years from the date of their establishment, unless the Chairperson or designee determines that, under the circumstances, a shorter time period is appropriate.
1. An eligible list may, for good cause, be extended by the Chairperson or designee prior to its expiration date, except that no list shall have a duration of more than four years.
2. The name of any employee shall not remain on a regular reemployment list for more than three years from the date of resignation, except as provided in (b)1 above.
3. Special reemployment, police reemployment, sheriff's officer reemployment, and fire reemployment lists shall have unlimited durations.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.4 - Revival of eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Civil Service Commission may revive an expired eligible list under the following circumstances:
1. To implement a court order, in a suit filed prior to the expiration of the list;
2. To implement an order of the Civil Service Commission in an appeal or proceeding instituted during the life of the list;
3. To correct an administrative error;
4. To effect the appointment of an eligible whose working test period was terminated by a layoff; or
5. For other good cause.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.5 - Consolidation of eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Chairperson or designee may consolidate successive eligible lists for a given title that result from successive open competitive or promotional examinations by one or more of the following methods:
1. Placing the first name on the later list after the last name of the prior list;
2. Supplementing an incomplete list with an eligible list for an appropriate title; or
3. Combining of names of eligibles by scores.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.6 - Additions to eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Chairperson or designee may add names to an eligible list at any time during the life of the list under the following circumstances:
1. A make-up examination has been given and a candidate has received a passing score;
2. To correct an error by the Civil Service Commission;
3. To implement an appeal decision;
4. Where a third party, such as a college or the Veterans Administration, has submitted documents to correct an administrative error; or
5. To place an eligible on a list in accordance with 4A:4-4.6A.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.7 - Priority of eligible lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When there is more than one current eligible list for a title, the priority of the lists shall be as follows:
1. Special reemployment, when the available position/title is in the department or autonomous agency from which the eligible was laid off, laterally displaced or demoted in lieu of layoff;
2. Promotional;
3. Special reemployment, when the available position/title is located in a department or autonomous agency other than that from which the eligible was laid off, laterally displaced or demoted in lieu of layoff;
4. Regular reemployment, police, sheriff's officer, or fire reemployment; and
5. Open competitive.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.8 - Correction of errors

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Civil Service Commission staff may correct an error at any time during the life of an eligible list.
(b) The Chairperson or designee shall determine whether such correction shall affect any prior appointments or certifications.
(c) Corrections of errors may result in a change in ranking. See 4A:4-3.6.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 3 - ELIGIBLE LISTS › Section 4A:4-3.10 - Procedures for reemployment program for certain law enforcement officers and firefighters

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A municipality, county, or fire district interested in making an appointment pursuant to N.J.A.C. 4A:4-3.9 (hereafter "program") may contact the Chairperson or designee for a list of persons compiled as follows:
1. Those persons laid off or demoted as provided in the program from a law enforcement title to a non-law enforcement title in the case of service with a police department;
2. Those persons laid off or demoted as provided in the program from a firefighter title to a non-firefighter title in the case of service with a fire department in a municipality or a fire district; or
3. Those persons terminated as a civilian Federal firefighter as provided in the program.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.1 - Need for certification

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When a vacancy is to be filled in the competitive division of the career service from an eligible list, the appointing authority shall request a certification of names for regular appointment. Such request shall be submitted in advance under procedures set by the Chairperson or designee to enable the appropriate Commission staff to issue or authorize the necessary certification or advise that there is no appropriate eligible list.
(b) When a permanent competitive position has been filled on a nonpermanent basis, the Chairperson or designee shall determine whether there is a need to issue a certification.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.2 - Issuance of certification

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon determining that there is a need for a certification as provided in N.J.A.C. 4A:4-4.1, the Chairperson or designee shall issue, or authorize the issuance of, a certification to the appointing authority containing the names and addresses of the eligibles with the highest rankings on the appropriate list.
1. When the Civil Service Commission has accepted a single application for one or more title areas pursuant to N.J.A.C. 4A:4-2.3(c), the certification shall be drawn from the pool of eligibles, based on their title area and county preference and their residency.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.3 - Certification from appropriate lists

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When an eligible list for a title is either unavailable or incomplete, the Chairperson or designee may authorize a certification from an eligible list for an appropriate title of the same or higher level, in the same or related series under the following conditions:
1. The education and experience requirements for both titles are substantially similar;
2. The necessary knowledge, skills and abilities were evaluated in the examination process;
3. The geographic scope of eligibility to which the announcement was limited is the same as or includes the geographic location of the original title; and
4. The appropriate eligible list may be used to supplement any existing list in order to establish a complete certification.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.5 - Certifications limited to persons of a particular sex, religion, or national origin

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A certification may be issued limited to persons of a particular sex, religion or national origin of the eligibles, where such factors are bona fide occupational qualifications (BFOQ) that are essential to successful job performance and the normal operation of the appointing authority.
(b) The appointing authority shall determine those positions in State service and those specific titles in local service for which BFOQ designations are essential.
(c) A request for a BFOQ designation shall be signed by the agency or department head, or designee, and the affirmative action officer, and submitted by the appointing authority to the Civil Service Commission, Division of Equal Employment Opportunity and Affirmative Action (EEO/AA) and shall include:
1. The purpose of the BFOQ being requested;
2. An accurate description of the employment for which the BFOQ is sought, including:
i. The position number in State service and the specific title in local service;
ii. The duties of the position and percentage of time required to perform those duties;
iii. The post location; and
iv. The shift designation.
3. A statement why a person without the specific BFOQ cannot perform the position's duties;
4. What accommodations were considered to permit persons without the BFOQ to perform the duties and why the accommodations were not adopted; and
5. Such other information as requested by the EEO/AA.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.7 - Removal of names

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The name of an eligible may be removed from an eligible list for any of the following reasons:
1. The causes for disqualification listed in 4A:4-6.1;
2. Regular appointment through certification to the title for which the list was promulgated or made appropriate, except that the appointment to a lower title will not be cause for removal;
3. Inability, unavailability or refusal of eligible to accept appointment. An eligible who has declined appointment may, upon written request, have his or her name withheld from future certifications until available for appointment. An appropriate representative of the Civil Service Commission must be notified when the eligible wishes to be considered for certification;
4. The eligible has a criminal record that adversely relates to the employment sought.
i. The following factors may be considered in determining whether a criminal record adversely relates to employment:
(1) The nature and seriousness of the crime;
(2) The circumstances under which the crime occurred;
(3) The date of the crime and age of the eligible when the crime was committed;
(4) Whether the crime was an isolated event; and
(5) Evidence of rehabilitation.
ii. The presentation of a pardon or an expungement shall prohibit removal from a list, except for law enforcement, correction officer, correctional police officer, juvenile detention officer, firefighter, or judiciary titles and other titles as the Chairperson or designee may determine.
5. Notice by the postal authorities that they are unable to locate or deliver mail to the eligible;
6. Non-compliance with the instructions listed on the notice of certification;
7. Discontinuance of an eligible's residence in the jurisdiction to which an examination was limited or for a title for which continuous residency is required;
8. Discontinuance of the eligible's employment in the unit scope to which a promotional examination was limited, except when the eligible has accepted a temporary or interim appointment in another unit scope. An employee who subsequently returns to the unit scope within current continuous service may request, in writing to an appropriate representative of the Civil Service Commission, that his or her name be restored to the promotional list;
9. Employees who are involuntarily transferred shall be retained on a promotional list until they have had an opportunity to take a promotional examination in the new promotional unit scope or have been appointed from the list;
10. Failure to maintain interest in a geographical area or choice; and
11. Other valid reasons as determined by the Chairperson or designee.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.8 - Disposition of a certification

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Upon receipt of a certification, an appointing authority shall take whichever of the following actions is appropriate when a permanent appointment is to be made:
1. Appoint the eligible whose name has been certified from the special reemployment list;
2. Appoint the eligible whose name has been certified from regular or police, sheriff's officer, or fire reemployment lists; or
3. Appoint one of the top three interested eligibles (rule of three) from an open competitive or promotional list, provided that:
i. Disabled veterans and then veterans shall be appointed in their order of ranking from an open competitive list;
ii. If the eligible who ranks first on a promotional list is a veteran, then a non-veteran may not be appointed; and
iii. See 4A:4-2.1 5(i) for tie scores.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 4 - CERTIFICATION FROM ELIGIBLE LISTS › Section 4A:4-4.10 - Certification of additional eligibles

Current through Register Vol. 56, No. 14, July 15, 2024
If, after accepting employment, an eligible cannot begin work within three weeks or such other reasonable time as specified by the appointing authority, the appointing authority may consider the eligible unavailable and request that appropriate Commission staff certify additional names.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 5 - WORKING TEST PERIOD › Section 4A:4-5.1 - General provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The working test period is part of the examination process designed to permit an appointing authority to determine whether an employee can satisfactorily perform the duties of the title.
(b) All regular appointments to a title in the career service shall be subject to a working test period, except:
1. Appointments from special, police, sheriff's officer, fire, and regular reemployment lists;
2. Appointments to a comparable or lower related title in lieu of layoff;
3. Appointments to titles previously held on a permanent basis within current permanent continuous service; or
4. For lateral title changes, see 4A:4-7.6(b).
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 5 - WORKING TEST PERIOD › Section 4A:4-5.2 - Duration

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The working test period shall not include any time served by an employee under provisional, temporary, interim or emergency appointment. The working test period shall begin on the date of regular appointment. See 4A:1-1.3 for definition of regular appointment.
(b) The length of the working test period, except as provided in (c) through (e) below, shall be as follows:
1. In local service, a period of three months of active service, which may not be extended.
2. IIn State service, a period of four months of active service, which the Chairperson or designee may extend on request of an appointing authority for an additional two months. Such request should be submitted to appropriate Civil Service Commission staff at least five working days before the end of the four-month period. The appointing authority shall notify the employee of the extension in writing on or before the last day of the four-month period.
i. Regularly appointed employees serving in intermittent titles shall serve a working test period of 88 work days, which, upon the request of the appointing authority, may be extended by the Chairperson or designee for an additional 44 work days. For purposes of this subparagraph, any part of a day shall constitute a work day.
ii. An employee serving in an intermittent title who is furloughed prior to completing the working test period, shall resume the working test period upon return from furlough.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 5 - WORKING TEST PERIOD › Section 4A:4-5.3 - Progress reports

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The appointing authority shall prepare a progress report on the employee at the end of two months and a final report at the conclusion of the working test period. If the Chairperson or designee has extended the working test period in State service pursuant to N.J.A.C. 4A:4-5.2(b)2, the appointing authority shall also prepare a progress report at the end of five months and a final report at the conclusion of the extended working test period.
(b) For entry level law enforcement, correction officer, correctional police officer, and firefighter titles, the appointing authority shall prepare a progress report on the employee at the end of six months and a final report at the conclusion of the working test period.
(c) The appointing authority shall furnish the employee with a copy of all reports.
(d) In State service, the appointing authority shall:
1. Retain all reports for an employee in his or her individual personnel file;
2. When an employee is being separated or returned to his or her permanent title due to unsatisfactory performance, submit to appropriate Civil Service Commission staff, within five days following the last day of the working test period, copies of all progress reports and the final report, and the written notice of separation or return to his or her permanent title;
3. Retain all progress reports and related material for the length of an employee's service and for six years following his or her separation from State service, if applicable; and
4. Retain for auditing any other records so identified by the Chairperson or designee.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 5 - WORKING TEST PERIOD › Section 4A:4-5.4 - Working test period appeals

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An employee may be separated for unsatisfactory performance at the end of the working test period. See N.J.A.C. 4A:2-4 for appeal procedures.
(b) An employee may be disciplined during the working test period. See N.J.A.C. 4A:2-2 and 3 for appeal procedures.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 5 - WORKING TEST PERIOD › Section 4A:4-5.5 - Restoration to eligible list or former title

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An employee who, either during or at the end of a working test period, resigns in good standing or is separated due to unsatisfactory performance may, upon request, be restored to an eligible list, if the Chairperson or designee determines that the employee is suitable for appointment to another position.
1. The Chairperson or designee may consider:
i. Whether the list can be certified to another appointing authority;
ii. The recommendation of the employee's former appointing authority; and
iii. Any other relevant factors.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 6 - EXAMINATION AND SELECTION DISQUALIFICATION AND APPEALS › Section 4A:4-6.1 - Examination and selection disqualification

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A person may be denied examination eligibility or appointment when he or she:
1. Lacks the job requirements;
2. Is ineligible, by law, for employment in the title;
3. Is physically or psychologically unfit to perform effectively the duties of the title. However, an injury incurred in the armed forces shall not be considered a disqualification unless the Chairperson or designee considers the condition incapacitating;
4. Has failed to pass examination procedures;
5. Has been removed from the public service for disciplinary reasons after an opportunity for a hearing;
6. Has made a false statement of any material fact or attempted any deception or fraud in any part of the selection or appointment process;
7. Has a prior employment history which relates adversely to the title;
8. Has failed to pay the required application processing fee in a timely manner, or for open competitive examination, has failed to provide documentation of exemption from the application processing fee in a timely manner; or
9. Other sufficient reasons.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 6 - EXAMINATION AND SELECTION DISQUALIFICATION AND APPEALS › Section 4A:4-6.3 - Examination and selection appeals

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Appeals may be made on:
1. Examination items, scoring, and administration (see 4A:4-6.4 );
2. Disqualification for medical or psychological reasons (see 4A:4-6.5 ); and
3. Examination related matters other than (a)1 and 2 above (see 4A:4-6.6 ) including:
i. Disqualifications under 4A:4-6.1;
ii. List extension or revival; and
iii. Denial of veterans preference for a particular examination.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 6 - EXAMINATION AND SELECTION DISQUALIFICATION AND APPEALS › Section 4A:4-6.4 - Review of examination items, scoring, and administration

Current through Register Vol. 56, No. 14, July 15, 2024
(a) No later than five business days, which may be extended for good cause, after the examination has been held, candidates for multiple choice examinations may contact appropriate Civil Service Commission staff by telephone to make an appointment to review the keyed test booklet.
1. Within five business days, which may be extended for good cause, after the date of review, in the case of candidates who have reviewed the keyed test booklet, or five business days from the date the multiple choice examination has been held, in the case of all other candidates, candidates may file an appeal in writing against the keyed response for a given item, or with respect to the job-relatedness or appropriateness of test content. The appeal shall specify the question(s) being challenged.
2. Candidates for multiple choice examinations may review their examination papers and the scoring key 20 days, which may be extended for good cause, after the notice date of the examination results. However, such candidates may file appeals during this 20-day period only with respect to the scoring of their test papers.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 6 - EXAMINATION AND SELECTION DISQUALIFICATION AND APPEALS › Section 4A:4-6.5 - Medical and/or psychological disqualification appeals

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An appointing authority may request that an eligible's name be removed from an eligible list due to disqualification for medical or psychological reasons which would preclude the eligible from effectively performing the duties of the title.
1. The appointing authority shall furnish to appropriate Civil Service Commission staff a copy of the certification and a report and recommendation supporting the removal request, prepared and signed by a physician, psychologist, or psychiatrist who is licensed in New Jersey or qualified and employed by the appointing authority in the Clinical Psychologist title series.
2. The appointing authority submission shall include a finding that the eligible is not qualified due to medical or psychological reasons for the title. A removal request may be denied where such professional report and recommendation is not provided. See (f) below for report requirements.
3. All medical, psychiatric, and psychological examinations performed at the appointing authority's request shall be at the appointing authority's expense.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.1 - Transfers within the same governmental jurisdiction

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A permanent transfer is the movement of a permanent employee between organizational units within the same governmental jurisdiction.
1. In State service, an organizational unit shall mean an appointing authority. The Department of Human Services shall constitute a single appointing authority for purposes of this subchapter.
2. In local service, an organizational unit shall mean a department or separate agency within the same county or municipality. A school district shall be considered a separate jurisdiction.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.1A - Intergovernmental transfers

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An intergovernmental transfer is the movement of a permanent employee between governmental jurisdictions operating under Title 11A, New Jersey Statutes, or the appointment of an employee, by a governmental jurisdiction operating under Title 11A, within one year of the effective date of a layoff for reasons of economy or efficiency in which the employee is separated from service from another governmental jurisdiction operating under Title 11A.
1. Non-permanent employees serving in entry-level law enforcement titles who were appointed from an eligible list and who have completed the required Police Training Commission training course may intergovernmentally transfer upon consent of the sending and receiving jurisdictions, but will be required to complete the full 12-month working test period with the receiving jurisdiction.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.3 - Relocation assistance: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Subject to available appropriations, the Chairperson or designee may allow relocation assistance for permanent employees who are transferred or reassigned on a permanent basis to a new work location due to a relocation of an office or unit, or a closing or phasedown in anticipation of closing of a State operation.
1. In order to be eligible to participate in the program, an employee's new job site must be at least 25 miles from the prior job site.
2. Relocation assistance will be requested, paid and verified by the receiving appointing authority.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.6 - Lateral title change

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A lateral title change is the movement of a permanent employee from his or her permanent title to an equivalent title within the same organizational unit. Such procedures are also applicable to certain transfers under 4A:4-7.1.
1. In State service, a lateral title change may only be made if the titles are assigned the same class code.
2. Movement between variants of a title shall be considered a lateral title change.
3. In State service, a lateral title change from the noncompetitive to the competitive division is considered a promotion. See 4A:4-2.5(e).
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.8 - Voluntary demotion

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A voluntary demotion is:
1. The voluntary movement of a permanent employee from his or her permanent title to a lower title in local service; or
2. In State service, the voluntary movement to another title with a lower class code, within the same organizational unit.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.10 - Regular reemployment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A permanent employee who has resigned in good standing, received a general resignation, retired or voluntarily demoted, may request consideration for reemployment by indicating availability to his or her appointing authority.
(b) Upon recommendation of the appointing authority that such reemployment is in the best interest of the service, the Chairperson or designee shall place the employee's name on a reemployment list. A regular reemployment list shall be subject to certification to all appointing authorities in a jurisdiction.
(c) Police, sheriff's officer, and fire reemployment lists shall have unlimited durations. Regular reemployment lists for all other titles shall have durations of three years from the date of resignation, retirement, or voluntary demotion, unless the list is extended pursuant to N.J.A.C. 4A:4-3.3(b)1.
1. Requests for reemployment must be submitted within the duration of the applicable list.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 4 - SELECTION AND APPOINTMENT › Subchapter 7 - OTHER APPOINTMENTS OR EMPLOYEE MOVEMENTS › Section 4A:4-7.11 - Transfer or combining of functions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When any of the functions of a department, agency, or unit of a political subdivision operating under Title 11A, New Jersey Statutes, are transferred, consolidated, unified, absorbed, or combined with those of the State or of a separate political subdivision operating under Title 11A, New Jersey Statutes, Civil Service Commission staff, upon request of both appointing authorities, shall approve the transfer of some or all affected employees to the receiving unit.
(b) Any employee so transferred who holds permanent or probationary status in a title in the career service shall continue to hold such status in the receiving unit.
(c) Seniority calculations and leave entitlements for transferred permanent or probationary employees shall be calculated as if the entire period of service was in the receiving unit.
(d) If positions are abolished because they are made no longer necessary by the consolidation of functions, affected employees shall be accorded all layoff and special reemployment rights in N.J.A.C. 4A:8.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 1 - ELIGIBILITY › Section 4A:5-1.1 - Veterans preference

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Adjutant General of the Department of Military and Veterans' Affairs is empowered by statute to make veterans preference eligibility determinations. See P.L. 2000, c. 127. The provisions of this section are for informational purposes only.
(b) A person is entitled to veterans preference (abbreviated as "V") if he or she has been discharged or released from active United States military or naval service under conditions other than dishonorable; and:
1. Served at least 90 days in the active United States military or naval service and had been discharged under conditions other than dishonorable (the 90-day period must have begun on or before one of the ending dates in this paragraph, and shall not include any period of education or training under the Army Specialized Training Program or the Navy College Training Program which was a continuation of a civilian course, nor any time spent as a cadet or midshipman at one of the service academies), during:
i. World War I, between April 6, 1917 and November 11, 1918;
ii. World War II, on or after September 16, 1940 and on or before December 31, 1946;
iii. Korean Conflict, on or after June 23, 1950 and on or before January 31, 1955; or
iv. Vietnam Conflict, on or after December 31, 1960 and on or before May 7, 1975.
(1) During the period of the Vietnam Conflict, the following are excluded: any service performed pursuant to the provisions of section 511(d) of Title 10, United States Code; or any service performed pursuant to enlistment in the National Guard or the Army Reserve, Naval Reserve, Air Force Reserve, Marine Corps Reserve, or Coast Guard Reserve;
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 1 - ELIGIBILITY › Section 4A:5-1.2 - Disabled veterans preference

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A person is entitled to disabled veterans preference (abbreviated as "DV") if he or she:
1. Receives or is entitled to receive, under United States Veterans Administration guidelines, compensation for service connected disability of 10 percent or more arising out of military or naval service as provided in 4A:5-1.1(b);
2. Is the spouse of a person entitled to disabled veterans preference who:
i. Is not employed by any jurisdiction operating under Title 11A, New Jersey Statutes; and
ii. Waives any right to preference for the duration of the spouse's employment;
3. Is the surviving spouse of a person entitled to disabled veterans preference and has not remarried; or
4. Is a parent or surviving spouse of a person who would have been entitled to veterans preference under 4A:5-1.1 but who died while in service. The use of the preference by one such survivor shall suspend the right of any other so long as the first individual who uses the preference is employed by any jurisdiction operating under Title 11A, New Jersey Statutes.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 1 - ELIGIBILITY › Section 4A:5-1.3 - Filing for veterans or disabled veterans preference

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Veterans or disabled veterans preference shall apply prospectively from the date of the initial determination of the Adjutant General of the Department of Military and Veterans' Affairs or the date of the Adjutant General's determination from an appeal, as the case may be. See 5A:9-1.4.
(b) Veterans or disabled veterans preference is effective for all eligible lists for which an eligible has received a determination from the Adjutant General, as provided in (a) above, no later than eight days prior to the list's issuance date.
(c) For initial employment in the noncompetitive division and for promotion from the noncompetitive division to the competitive division, veterans or disabled veterans preference is effective on the date of the Adjutant General's determination, as provided in (a) above.