reglab/statecodes huggingface dataset:
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.700 - Records officer: Designation and replacement; responsibilities; duties of Division

Current through June 11, 2024
1. Except as otherwise provided in subsection 3, the head of each state agency shall designate a records officer. A person designated pursuant to NRS NRS NRS 239.008 to act as records official for a state agency may be designated as the records officer of the state agency pursuant to this section.
2. A records officer shall:
(a) Act as a liaison between the state agency and the Division on issues relating to the retention and disposition of the records of the state agency;
(b) Oversee and administer the records management program of the state agency established pursuant to NAC 239.696;
(c) Approve or disapprove the documentation for each transfer of records from the state agency to the records center;
(d) Approve or disapprove all requests for the disposition of a record pursuant to the appropriate schedule;
(e) Attend training classes offered by the Division on the retention and disposition of records; and
(f) Coordinate the training of officers, employees and agents of the state agency on the retention and disposition of records.
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.705 - "Official state record" and "record" interpreted

Current through June 11, 2024
1. For the purposes of NRS NRS 239.080 and as used in NAC 239.570 to 239.750, inclusive, "official state record" or "record" means information created or received by a state agency under authority of law, regulation or other legal mandate or in connection with the transaction of public business that is maintained by the state agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the state agency, including, without limitation, all papers, maps, photographs, financial statements, statistical tabulations, recorded media and other documentary materials, regardless of physical form or characteristics.
2. The phrase does not include nonrecord materials. Nonrecord materials include, without limitation, published materials printed by a governmental printer, informal notes, unused blank forms except ballots, brochures, newsletters, magazines, catalogs, price lists, drafts, convenience copies, ad hoc reports, reference materials not relating to a specific project and any other documentation that does not serve as the record of an official action of a state agency.
Added to NAC by St. Librarian, eff. 12-4-91; A by Library & Archives Admin'r by R007-98, 4-10-98; R090-06, 6-1-2006; R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.711 - Destruction of nonrecord materials

Current through June 11, 2024
Nonrecord materials may, if not otherwise prohibited by law, be destroyed at any time by a state agency without being scheduled for destruction by the Committee.
Added to NAC by Library & Archives Admin'r by R090-06, eff. 6-1-2006; A by R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.722 - Disposal of confidential records

Current through June 11, 2024
A record which has been declared confidential pursuant to NRS NRS NRS 239.010 must be disposed of only in accordance with the applicable schedule and:
1. In the manner required by the laws, regulations, established standards, policies and procedures of the State or Federal Government; or
2. If no laws, regulations, established standards, policies or procedures are applicable, in a manner which ensures that the information contained in the record cannot be retrieved or reconstructed.
Added to NAC by St. Librarian, eff. 3-30-94; A by Library & Archives Admin'r by R090-06, 6-1-2006; R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.740 - Storage of records: Transfer of records to records center; storage of records not transferred to records center or office space owned by state agency; private facilities

Current through June 11, 2024
1. A state agency may transfer a record to the records center.
2. Subject to the requirements set forth in subsection 3 or 4, as applicable, to the extent allowed by legislative appropriation, a state agency shall store official state records that are not transferred to the records center or an office space owned by the state agency in a space or facility which meets the standards set forth in NAC 239.742.
3. A state agency shall not store such records in a space or facility not owned by the State without the written permission of the person designated by the State Library, Archives and Public Records Administrator to manage official state records. He or she shall determine whether the private facility meets with the standards set forth in NAC 239.742.
4. A state agency shall not store such records in a space or facility owned by the State without the written permission of the person designated by the State Library, Archives and Public Records Administrator to manage official state records if the space or facility is not the records center or an office space. He or she shall determine whether the space or facility meets the standards set forth in NAC 239.742.
Added to NAC by St. Librarian, eff. 12-4-91; A 3-30-94; A by Library & Archives Admin'r by R090-06, 6-1-2006; R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.742 - Storage of records in space or facility other than records center or office space owned by state agency

Current through June 11, 2024
1. Any records stored by a state agency in a space or facility other than the records center or an office space owned by the state agency must be stored under the conditions specified in subsections 2 and 3.
2. The space or facility must:
(a) Have storage areas that meet all applicable building, fire and safety codes;
(b) Be clear of dust, dirt, insects, birds, mold, mildew, rodents or other environmental hazards to records;
(c) Be constructed and maintained to minimize the risk of damage to records from floods, fires, earthquakes, winds and other natural disasters or dangers;
(d) Have insulation and wrapping around any pipes used to carry water;
(e) Have a security system that is connected to a central station for fire and intrusion monitoring which monitors the space or facility 24 hours per day;
(f) Have a fire suppression system that is monitored 24 hours per day and uses cross-zone detection;
(g) Prohibit the storage of combustible materials, food or industrial supplies within the space or facility; and
(h) Prohibit smoking or the use of any open flame within the space or facility.
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.745 - Records management program of Nevada System of Higher Education

Current through June 11, 2024
1. The Board of Regents of the University of Nevada shall establish a records management program. The Board of Regents shall provide a facility for the storage of the records on each campus of the Nevada System of Higher Education. The records of each institution must remain with and be maintained by that institution. Under such a program, each record series produced and stored by an institution of the Nevada System of Higher Education must be inventoried, appraised and scheduled on forms approved by the Committee. Each institution shall submit the schedules to the Committee for approval.
2. The Board of Regents of the University of Nevada shall provide for the preservation of records from the Nevada System of Higher Education with retention value, and such records must be stored in a space or facility which meets the standards set forth in NAC 239.742.
Added to NAC by St. Librarian, eff. 12-4-91; A 3-30-94; A by Library & Archives Admin'r by R090-06, 6-1-2006; R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS OF STATE AGENCIES › Section 239.750 - Procedure upon abolishment or disbanding of state agency; procedure upon reorganization or reinstatement of defunct state agency

Current through June 11, 2024
1. Upon receiving notice that a state agency is being abolished or disbanded, the head of the state agency, whether elected or appointed, shall take such actions as may be necessary to transfer the records of the state agency to the Division for appraisal and preservation. Upon receipt, the Division acquires legal custody of these records. The records center shall maintain the records of defunct state agencies which have administrative or retention value until the scheduled period for retention has passed. Thereafter, any long-term record or record of historical value must be transferred to the State Archives.
2. If a defunct state agency is reorganized or reinstated, the Division shall transfer the defunct state agency's records with retention value into the legal custody of the state agency that is reorganized or reinstated. Records of historical value must remain with the State Archives.
Added to NAC by St. Librarian, eff. 12-4-91; A by Library & Archives Admin'r by R090-06, 6-1-2006; R118-12, 10/24/2014
NRS 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › MINUTES OF PUBLIC BODIES › Section 239.850 - Transfer for archival preservation and public access; maintenance in Nevada; legal custody; return from archival repository

Current through June 11, 2024
1. For the purposes of subsection 2 of NRS NRS NRS 241.035, the minutes of a public body, including agendas, exhibits and other related records, may be transferred for archival preservation and continued public access to:
(a) For a state agency, the State Archives.
(b) For the Nevada System of Higher Education, an archival program or special collections of the Nevada System of Higher Education.
(c) For a local governmental entity, an archival repository that:
(1) Has been approved by the governing body that created the minutes or its successor; and
(2) Is located in this State.
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.860 - "Readily available" interpreted

Current through June 11, 2024
For the purposes of NRS NRS 239.0107, as applicable to an agency of the Executive Department, a public record is "readily available" if:
1. The public record is easily retrievable by an officer, employee or agent of the agency who has legal custody or control of the record;
2. The public record does not contain any confidential information; and
3. The nature of the public record is such that an officer, employee or agent of the agency who has legal custody or control of the record is not required to review the record to determine whether the record includes confidential information.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.861 - "Readily available medium" interpreted

Current through June 11, 2024
For the purposes of NRS NRS 239.010, as applicable to an agency of the Executive Department, "readily available medium" means any format in which a public record exists with the agency at the time that a person requests to inspect, copy or receive a copy of the public record.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.862 - Certain information concerning availability of public records to be made available by agency on Internet

Current through June 11, 2024
A records official of each agency of the Executive Department shall ensure that the agency makes available on the website maintained by the agency on the Internet or its successor:
1. The address and regular office hours of the principal office of the agency;
2. The name of each records official of the agency;
3. An explanation of any fees the agency charges for providing a copy of a public record;
4. An explanation of how a person may request to inspect, copy or receive a copy of a public record; and
5. A link to the form described in NAC 239.863 to request to inspect, copy or receive a copy of a public record.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.863 - Form to inspect, copy or receive copy of public record

Current through June 11, 2024
1. The form to request to inspect, copy or receive a copy of a public record of an agency of the Executive Department must include, without limitation:
(a) The name, address and telephone number of the person submitting the request;
(b) The date that the request is submitted to the agency;
(c) A description of the public record that is sufficient to identify the record;
(d) An indication of whether the person submitting the request wants to inspect, copy or receive a copy of the public record;
(e) If the person wants to receive a copy of the public record, an indication of:
(1) Whether the person wants a paper copy, an electronic copy or a certified copy of the record; and
(2) Whether the person will receive the copy of the record at the office of the agency or the person wants to receive the copy by mail, facsimile machine or electronic mail; and
(f) An oral or written affirmation by the person requesting to inspect, copy or receive a copy of the public record that the person understands that:
(1) There may be a fee to receive a copy of a public record, which the person must pay in full before receiving the copy; and
(2) He or she will receive from a records official a written estimate to reproduce the public record if the estimated actual cost of reproducing the record is more than $25.
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.864 - Fee for providing copy of public record: Estimate of fee; deposit

Current through June 11, 2024
If an agency of the Executive Department charges a fee for providing a copy of a public record:
1. A records official shall provide a person who requests a copy of a public record with an estimate of the fee for the copy, if the estimated actual cost is more than $25. The estimate of the fee must include, without limitation, the amount of postage that the agency will charge the person if the person requested to have the copy delivered by mail.
2. A records official:
(a) May require the person who requests a copy of a public record to pay a deposit of not more than the estimate of the actual cost of providing the copy; and
(b) Shall require the person who requests a copy of a public record to pay the fee for providing the copy, including, without limitation, postage for mailing the copy, if applicable, before the person receives the copy.
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.865 - Records official authorized to request additional information or clarification relating to request to inspect, copy or receive public record

Current through June 11, 2024
A records official may request additional information or clarification from a person who has requested to inspect, copy or receive a copy of a public record to determine which public record the person is requesting to inspect, copy or receive a copy of, as applicable.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.866 - Requirements for inspection of public record

Current through June 11, 2024
1. A records official of each agency of the Executive Department shall ensure that the agency provides a suitable space for a person to inspect a public record in a manner that does not cause excessive interference with the essential functions of the agency.
2. A records official shall ensure that an employee of the agency observes the inspection of a public record.
3. A person who requests to inspect a public record shall not:
(a) Remove a document from the space provided pursuant to subsection 1; or
(b) Disassemble or alter the public record.
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.867 - No requirement to create public record that does not exist

Current through June 11, 2024
If a person requests to inspect, copy or receive a copy of a public record that does not exist, a records official or an agency of the Executive Department is not required to create a public record to satisfy the request.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.868 - Agency prohibited from disposing of requested public record; disposal of unclaimed copy of public record

Current through June 11, 2024
1. Except as otherwise provided in subsection 2, if a person requests to inspect, copy or receive a copy of a public record, the records official of the agency of the Executive Department which possesses the record shall ensure that the agency does not dispose of the record until the agency has complied with the request.
2. If a person who requests to receive a copy of a public record does not claim the copy, the records official may dispose of the copy if the person does not:
(a) Claim the copy from the agency; or
(b) Notify the agency of when the person will claim the copy, within 30 days after the copy is reproduced.
Nevada Administrative Code › Chapter 239 - Public Records › AVAILABILITY AND INSPECTION OF PUBLIC RECORDS › Section 239.869 - Adoption by reference of Nevada Public Records Act: A Manual for State Agencies

Current through June 11, 2024
The State Library, Archives and Public Records Administrator hereby adopts by reference the
Nevada Public Records Act: A Manual for State Agencies
, 2014 edition, and any subsequent edition issued by the Division which has been approved by the Administrator. The most recent edition that has been approved by the Administrator may be obtained, at no cost, from the Division of State Library, Archives and Public Records of the Department of Administration, 100 North Stewart Street, Carson City, Nevada 89701, or at the Internet address
http://nsla.nv.gov/Records/Public_Records/Public_Records/
.
Added to NAC by Library & Archives Admin'r by R107-13, eff. 12/22/2014
NRS 239.008, 378.255
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.900 - Definitions

Current through June 11, 2024
As used in NAC 239.900 to 239.945, inclusive, unless the context otherwise requires, the words and terms defined in NAC 239.902 to 239.930, inclusive, have the meanings ascribed to them in those sections.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.902 - "Authorized personnel" defined

Current through June 11, 2024
"Authorized personnel" includes, without limitation:
1. The records officer, legal counsel and appointing authority of the governmental entity;
2. Any person who is designated by the appointing authority of the governmental entity; and
3. For the purpose of creating a schedule, the State Library, Archives and Public Records Administrator or a designee thereof.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.904 - "Disposition" defined

Current through June 11, 2024
"Disposition" means the destruction of a record or the transfer of a record to the State Archives for permanent retention.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.906 - "Electronic record" defined

Current through June 11, 2024
"Electronic record" means a record of a governmental entity that is stored by the governmental entity in an electronic format, such that a computer or machine is required to access or process the record.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.908 - "Governmental entity" defined

Current through June 11, 2024
"Governmental entity" means:
1. A local governmental entity;
2. A state agency; or
3. The Board of Regents of the University of Nevada.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.910 - "Historical value" defined

Current through June 11, 2024
"Historical value" has the meaning ascribed to it in NAC 239.597.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.912 - "Local governmental entity" defined

Current through June 11, 2024
"Local governmental entity" has the meaning ascribed to it in NRS NRS 239.121.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.914 - "Migration" defined

Current through June 11, 2024
"Migration" means the transfer of an electronic record from one hardware, software or database structure to another or from one generation of computer technology to another for the purpose of assuring the preservation, usability and integrity of the record.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.916 - "Official state record" defined

Current through June 11, 2024
"Official state record" has the meaning ascribed to it in NAC 239.705.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.918 - "Record" defined

Current through June 11, 2024
"Record" includes, without limitation, a record of a local governmental entity and an official state record.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.920 - "Record of a local governmental entity" defined

Current through June 11, 2024
"Record of a local governmental entity" has the meaning ascribed to it in NAC 239.101.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.922 - "Records management" defined

Current through June 11, 2024
"Records management" means the systematic control and management of a record throughout the life cycle of the record, including, without limitation, the creation, use, maintenance, retention and ultimate disposition of the record.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.924 - "Records officer" defined

Current through June 11, 2024
"Records officer" means:
1. In the case of a state agency, the person designated pursuant to NAC 239.700 by the head of the state agency; or
2. In the case of the Board of Regents of the University of Nevada or a local governmental entity, a person, if any, designated to manage the records of the Board or the local governmental entity.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.926 - "Schedule" defined

Current through June 11, 2024
"Schedule" means, as applicable:
1. A schedule for the retention of records approved by the State Library, Archives and Public Records Administrator pursuant to NAC 239.155; or
2. A schedule for the retention and disposition of official state records developed by a state agency and approved by the Committee pursuant to NRS NRS NRS 239.080.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.928 - "State agency" defined

Current through June 11, 2024
"State agency" has the meaning ascribed to it in NAC 239.690.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.930 - "State Archives" defined

Current through June 11, 2024
"State Archives" has the meaning ascribed to it in NAC 239.692.
Added to NAC by Library & Archives Admin'r by R118-12, eff. 10/24/2014
NRS 239.125, 378.255, 378.280
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.935 - Sealed records

Current through June 11, 2024
1. If a governmental entity is required by law or a court of competent jurisdiction to seal a record which is in its legal custody, the governmental entity must make the record accessible only to authorized personnel of the governmental entity, a person possessing a court order authorizing the person to access the record or any other person authorized by law to access the record.
2. A governmental entity shall:
(a) Place a sealed record in a place which is not accessible to the general public, such as a filing cabinet or drawer which can be locked; or
(b) Send a sealed record to:
(1) The records center; or
(2) A space or facility that meets the requirements set forth in NAC 239.742.
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.940 - Transfer of electronic records of historical value

Current through June 11, 2024
1. If the Committee requires a state agency to transfer an electronic record of historical value to the State Archives, the state agency must transfer the electronic record to the State Archives in accordance with procedures established by the State Library, Archives and Public Records Administrator.
2. A local governmental entity may transfer an electronic record of historical value to an archival repository that:
(a) Has been approved by the governing body of the local governmental entity; and
(b) Is located in this State.
Nevada Administrative Code › Chapter 239 - Public Records › RECORDS MANAGEMENT › Section 239.945 - Electronic records

Current through June 11, 2024
1. The electronic recordkeeping system described in NRS NRS NRS 239.051 of a governmental entity must be designed and maintained so that the electronic recordkeeping system is able to:
(a) Manage each electronic record in the electronic recordkeeping system throughout the life cycle of the electronic record, from its creation or receipt until its ultimate disposition, including, without limitation:
(1) Allowing only authorized personnel to access and modify each electronic record;
(2) Creating an electronic index or other searchable database for electronic records;
(3) Preserving electronic records and preventing the unauthorized alteration, erasure or destruction of electronic records;
(4) Creating a backup electronic recordkeeping system that allows for the recovery of electronic records in the case of the failure of the electronic recordkeeping system;
(5) Correlating electronic records maintained in the electronic recordkeeping system with related records that are not maintained in the electronic recordkeeping system; and
(6) Allowing for the migration of electronic records;
Nevada Administrative Code › Chapter 240 - Notaries Public › GENERAL PROVISIONS › Section 240.200 - Fee for processing application nonrefundable

Current through June 11, 2024
The fee required to be paid to the Secretary of State pursuant
				to the provisions of paragraph (a) of subsection 1 of
				NRS
				240.030 and
				NRS
				240.192 at the time the application for
				appointment as a notary public or registration as an electronic notary public
				is submitted is imposed for the purpose of processing the application or
				registration and is not refundable.
Added to NAC by Sec'y of
				State, eff. 9-1-94; A by
				R065-19A,
				eff. 12/18/2019
NRS
				240.192,
				240.206
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.205 - Revocation of appointment for returned check which was used to pay application fee

Current through June 11, 2024
1. If a check which
			 is used to pay the application fee for appointment as a notary public or the
			 fee for filing the required bond and oath is returned by a bank for lack of
			 sufficient funds, the Secretary of State may immediately and without a hearing
			 revoke the appointment of the notary public.
2. A notary public whose appointment is
			 revoked pursuant to this section must reapply for appointment pursuant to the
			 provisions of
			 NRS
			 240.030.
Added to NAC by Sec'y of
				State, eff. 11-3-95
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.210 - Form of name: Application; bond; official signature

Current through June 11, 2024
1. A
			 person applying for appointment as a notary public may use his or her given
			 name, a short or familiar form of his or her given name or the first initial of
			 his or her given name, followed by the person's surname.
2. The bond that a person applying for
			 appointment as a notary public must enter into pursuant to the provisions of
			 paragraph (d) of subsection 1 of
			 NRS
			 240.030 must be entered under the same form
			 of the person's name that appears on the application for appointment.
3. A notary public may use his or her given
			 name, a short or familiar form of his or her given name or the first initial of
			 his or her given name, followed by the notary public's surname, as his or her
			 official signature which must be consistent with the original signature on the
			 application for appointment as a notary public.
Added to NAC by Sec'y of
				State, eff. 9-1-94; A by
				R065-19A,
				eff. 12/18/2019
NRS
				240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.215 - Fingerprints, written authorization and processing fee required to be submitted with application

Current through June 11, 2024
Each person applying for appointment as a notary public must
				submit:
1. A complete set of the
			 fingerprints of the applicant and written permission authorizing the Secretary
			 of State to forward the fingerprints to the Central Repository for Nevada
			 Records of Criminal History for submission to the Federal Bureau of
			 Investigation for its report; and
2. A fee in an amount equal to the sum of the
			 amounts charged by the Central Repository for Nevada Records of Criminal
			 History and the Federal Bureau of Investigation for processing the
			 fingerprints.
Added to NAC by Sec'y of
				State by R116-13, eff. 3-28-2014
NRS
				  240.017,
				  240.030
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.220 - Incomplete applications

Current through June 11, 2024
If an application for appointment as a notary public is
				incomplete, the Secretary of State will retain the application for at least 1
				year from the date of receipt of the application. If the clerk of the county in
				which the applicant resides does not certify to the Secretary of State that the
				applicant's bond and oath have been filed and recorded within 1 year from the
				date of receipt of the application, the Secretary of State may destroy the
				application.
Added to NAC by Sec'y of
				State, eff. 9-1-94
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.223 - Assignment of identification number

Current through June 11, 2024
1. The Secretary of
			 State will assign a unique number to each original certificate of appointment
			 prepared by his or her Office. The number will be used to identify the notary
			 public whose name appears on the certificate of appointment, must remain
			 assigned to the notary public throughout the period of his or her appointment
			 and must be included on each duplicate or amended certificate of appointment
			 issued to the notary public by the Secretary of State.
2. If a notary public applies for a
			 subsequent period of appointment, he or she must be assigned a new
			 number.
3. No certificate of
			 appointment issued before October 1, 1995, and no statement or stamp prepared
			 before that date for use pursuant to
			 NRS
			 240.040 need contain the number assigned to
			 the notary public.
Added to NAC by Sec'y of
				State, eff. 11-3-95
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.235 - Period of appointment

Current through June 11, 2024
1. Except as
			 otherwise provided in subsection 2, the period of appointment of a notary
			 public begins on the effective date of the bond entered into pursuant to the
			 provisions of
			 NRS
			 240.030.
2. If the bond does not have an effective
			 date, or if no bond is required, the period of appointment begins on the date
			 the Secretary of State signs the certificate of appointment.
Added to NAC by Sec'y of
				State, eff. 11-3-95
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.240 - Cancellation of appointment

Current through June 11, 2024
The cancellation of the appointment of a notary public pursuant
				to subsection 4 of
				NRS
				240.010 is effective upon receipt by the
				Secretary of State of the notice requesting cancellation of the
				appointment.
Added to NAC by Sec'y of
				State, eff. 9-1-94; A 11-3-95; R175-97, 1-20-98
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.250 - Complaint of alleged violation of chapter to be filed with Secretary of State; notification of complaint to be provided to notary public; determination of Secretary of State regarding hearing

Current through June 11, 2024
1. A person may
			 file a complaint in writing with the Secretary of State alleging that a notary
			 public has violated one or more of the provisions of chapter 240 of NRS. The
			 complaint must include:
(a) The name of the
			 notary public;
(b) If known, the
			 name of the county in which the notary public resides;
(c) If known and if assigned, the number on
			 the certificate of appointment of the notary public;
(d) An explanation of the reason for the
			 complaint and, if known, the citation of each statutory provision which the
			 notary public is alleged to have violated;
(e) A copy of each document which is related
			 to the matter;
(f) Whether the
			 notarial act was an electronic notarial act performed using audio-video
			 communication; and
(g) Such other
			 information as the person considers relevant to the matter.
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.260 - Requirements to qualify as resident; residency in this state required during term of appointment

Current through June 11, 2024
1. No applicant for
			 appointment as a notary public qualifies as a resident of this state pursuant
			 to the requirements of
			 NRS
			 240.015 unless he or she has been actually,
			 physically and corporeally present in this state with the intent to establish
			 permanent habitation for at least 30 days before the date on which he or she
			 submitted his or her application.
2. A notary public must maintain residency in
			 this state during the term of his or her appointment.
Added to NAC by Sec'y of
				State, eff. 11-3-95
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.262 - Nonresident applicant for appointment as notary public: Form of affidavit setting forth address of applicant's residence and place of business or employment

Current through June 11, 2024
The following form must be used by an applicant for appointment
				as a notary public who resides in an adjoining state if the applicant is not
				self-employed:
NONRESIDENT NOTARY PUBLIC
AFFIDAVIT OF APPLICANT
STATE OF.............................
COUNTY OF........................
I, ....................(Name of Applicant)....................,
				being first duly sworn, state upon personal knowledge and under penalty of
				perjury as follows:
1. The address of
			 my residence
			 is...............................................................................................
............................................................................................................................................................
2. I am employed
			 by....................................................................................................................
3. The address of my place of employment
			 is.............................................................................
............................................................................................................................................................
4. The telephone number at my
			 place of employment
			 is.............................................................
DATED this..........(day) of....................(month)
				of......(year)
....................................................................................
Signature of Applicant
Signed and sworn to before me
				on.......(date).......by..........(Signature of
				Applicant).........................
....................................................................................
Signature of Notary Public
Added to NAC by Sec'y of
				State by R175-97, eff. 1-20-98
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.264 - Nonresident applicant for appointment as notary public: Form of affidavit confirming applicant's employment within State of Nevada if applicant not self-employed

Current through June 11, 2024
The following form must be used by the employer an applicant
				for appointment as a notary public who resides in an adjoining state if the
				applicant is not self-employed:
NONRESIDENT NOTARY PUBLIC
AFFIDAVIT OF EMPLOYER OF APPLICANT
STATE OF.............................
COUNTY OF........................
I, ....................(Name of Employer)....................,
				being first duly sworn, state upon personal knowledge and under penalty of
				perjury as follows:
1. My business,
			 ....................(Name of Business)...................., is licensed to do
			 business in the State of Nevada.
2.
			 The address of my place of business
			 is...................................................................................
............................................................................................................................................................
3. The telephone number at my
			 place of business
			 is....................................................................
4. ....................(Name of
			 Employee/Applicant).................... is regularly employed at my place of
			 business within the State of Nevada.
DATED this..........(day) of....................(month)
				of......(year)
....................................................................................
Signature of Employer
Signed and sworn to before me on
				.......(date).......by..........(Signature of
				Employer)........................
....................................................................................
Signature of Notary Public
Added to NAC by Sec'y of
				State by R175-97, eff. 1-20-98
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.266 - Nonresident applicant for appointment as notary public: Form of affidavit for self-employed applicant confirming maintenance by applicant of business within State of Nevada

Current through June 11, 2024
The following form must be used by an applicant for appointment
				as a notary public who resides in an adjoining state if the applicant is
				self-employed:
NONRESIDENT NOTARY PUBLIC
AFFIDAVIT OF SELF-EMPLOYED APPLICANT
STATE OF.............................
COUNTY OF........................
I, ....................(Name of Self-Employed
				Applicant)...................., being first duly sworn, state upon personal
				knowledge and under penalty of perjury as follows:
1. The address of my residence
			 is...............................................................................................
............................................................................................................................................................
2. I am self-employed.
3. My business, ....................(Name of
			 Business)...................., is licensed to do business in the State of
			 Nevada.
4. The address of my place
			 of business
			 is...................................................................................
............................................................................................................................................................
5. The telephone number at my
			 place of business
			 is....................................................................
DATED this..........(day) of....................(month)
				of......(year)
....................................................................................
Signature of Self-Employed Applicant
Signed and sworn to before me on
				........(date)........by....................(Signature of Self-Employed
				Applicant)....................
....................................................................................
Signature of Notary Public
Added to NAC by Sec'y of
				State by R175-97, eff. 1-20-98
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › APPLICATIONS FOR APPOINTMENT › Section 240.270 - Courses of study for mandatory training of notaries public

Current through June 11, 2024
1. The Secretary of State will provide at
			 least one course of study per month for the mandatory training of notaries
			 public.
2. An applicant for
			 appointment as a notary public who is required pursuant to
			 NRS
			 240.018 to enroll in and successfully
			 complete a course of study for the mandatory training of notaries public must
			 include with his or her application a certificate of successful completion of
			 such a course, which must contain a validation stamp from the Secretary of
			 State. A certificate of successful completion of a course of study for the
			 mandatory training of notaries public is valid for 90 days after the date of
			 its issuance.
3. The Secretary of
			 State may authorize the provision of a course of study for the mandatory
			 training of notaries public and electronic notaries public by a qualified third
			 party subject to the terms and conditions established by the Secretary of State
			 or a designee of the Secretary of State.
Added to NAC by Sec'y of
				State, eff. 11-3-95; A by R114-07, 4-17-2008; A by
				R065-19A,
				eff. 12/18/2019
NRS
				240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › STANDARDS OF PRACTICE › Section 240.300 - "Secure location" interpreted

Current through June 11, 2024
As used in
				NRS
				240.040 and
				240.120,
				the Secretary of State will interpret the term "secure location" to include,
				without limitation:
1. In the sole
			 possession of the notary public to whom a stamp or journal belongs;
			 or
2. A locked location over which
			 the notary public to whom a stamp or journal belongs has sole
			 control.
Added to NAC by Sec'y of
				State by R116-13, eff. 3-28-2014
NRS
				  240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › STANDARDS OF PRACTICE › Section 240.310 - Circumstances in which Secretary of State will deem document requiring provision of information within blank spaces to be filled out completely

Current through June 11, 2024
1. For the purposes of subsection 9 of
			 NRS 240.075, the
			 Secretary of State will deem a document that requires the signer to provide
			 information within blank spaces to be filled out completely if the signer:
(a) Provides information in each blank space;
			 or
(b) Designates any blank space
			 in which information is not provided as not applicable or draws a line through
			 the blank space.
Nevada Administrative Code › Chapter 240 - Notaries Public › STANDARDS OF PRACTICE › Section 240.320 - Possession of valid certificate of permission to perform marriages required to charge fee for performance of marriage ceremony; penalty for violation

Current through June 11, 2024
1. A notary public may only charge the fee
			 set forth in
			 NRS
			 240.100 for performing a marriage ceremony if
			 the notary public possesses a valid certificate to perform marriages that has
			 been issued to the notary public pursuant to
			 NRS
			 122.064.
2. A notary public who violates this section
			 may have his or her appointment as a notary public suspended or revoked by the
			 Secretary of State in accordance with the provisions of
			 NRS
			 240.150.
Added to NAC by Sec'y of State by
			 R116-13, eff. 3-28-2014
NRS
			 240.017
Nevada Administrative Code › Chapter 240 - Notaries Public › STANDARDS OF PRACTICE › Section 240.330 - Use of "known personally" in journal of notarial acts as evidence of verification of identification

Current through June 11, 2024
A notary public may enter in his or her journal
			 "known personally" as the description of the evidence used by the notary public
			 to verify the identification of a person whose signature is being notarized
			 pursuant to
			 NRS
			 240.120 if the notary public has personal
			 knowledge of the identity of the person.
Added to NAC by Sec'y of State by
			 R116-13, eff. 3-28-2014
NRS
			 240.017