reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 2 - USE OF PREFERENCE › Section 4A:5-2.1 - Open competitive examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A list of eligibles who have passed an open competitive examination shall appear in the following order:
1. Eligibles entitled to disabled veterans preference in the order of their scores;
2. Eligibles entitled to veterans preference in the order of their scores;
3. Non-veteran eligibles (abbreviated as "NV") in the order of their scores.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 2 - USE OF PREFERENCE › Section 4A:5-2.2 - Promotional examinations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) No distinction shall be made between disabled veterans and veterans in promotional examinations. Both are referred to as veterans in this rule.
(b) A list of eligibles who have passed a promotional examination shall appear in the order of their scores regardless of veteran or nonveteran status. However, when scores are tied, the names of veterans shall be listed first within each rank.
(c) When a single vacancy is to be filled from a promotional certification headed by a veteran, any veteran among the top three interested eligibles may be appointed in accordance with the "rule of three." See 11A:4-8. A nonveteran shall not be appointed unless the appointing authority shows cause why the veterans should be removed from the promotional list. See 4A:4-4.7 for removal procedures.
(d) When a single vacancy is to be filled from a promotional certification headed by a nonveteran, any reachable eligible may be appointed in accordance with the "rule of three." See 11A:4-8.
(e) If there is more than one vacancy, and a veteran is ranked first on the certification as a result of the first appointment from the certification, then a veteran must be appointed to the next vacancy. If, as a result of the second appointment, another veteran heads the certification, then a veteran must be appointed to the third vacancy. This process shall be followed for each appointment that is made from the same certification.
(f) As an example, assume that the following represents the ranked order and status of interested eligibles which appear on promotional certifications for single vacancies:
1. Veteran
2. Non-Veteran
3. Non-Veteran
Veteran must be offered the appointment.
1. Veteran
2. Non-Veteran
3. Veteran
Either (1) or (3) must be offered the appointment.
1. Non-Veteran
2. Veteran
3. Non-Veteran
Either (1), (2) or (3) may be offered the appointment.
1. Veteran (Tied)
1. Non-Veteran
2. Non-Veteran
Veteran must be offered the appointment.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 5 - VETERANS AND DISABLED VETERANS PREFERENCE › Subchapter 2 - USE OF PREFERENCE › Section 4A:5-2.3 - Veterans and disabled veterans preference in the noncompetitive division

Current through Register Vol. 56, No. 14, July 15, 2024
In making appointments in the noncompetitive division, preference shall be given among qualified applicants to disabled veterans, then veterans.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.1 - General provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In local service, appointing authorities shall establish types of leaves and procedures for leaves of absence.
1. Pursuant to this subchapter, employees in local service shall also be entitled to vacation leave (4A:6-1.2(b) through (h) ); sick leave (4A:6-1.3(a) through (h) ); military leave (4A:6-1.1 1); gubernatorial appointment leave (4A:6-1.1 2); convention leave (4A:6-1.1 3); elective office leave (4A:6-1.1 7); family leave under State law (4A:6-1.2 1A); and Federal family and medical leave (4A:6-1.2 1B).
2. An appointing authority may grant a permanent employee a leave of absence without pay for a period not to exceed one year. A leave may be extended beyond one year for exceptional circumstances upon request of the appointing authority and written approval of the Chairperson or designee.
3. An appointing authority may grant unpaid union leave pursuant to 4A:6-1.1 6.
4. Vacation and sick leaves for police officers and firefighters are established by local ordinance. See 40A:14-7 and 40A:14-118.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.2 - Vacation leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Full-time State employees in the career service shall be entitled to annual paid vacation leave, credited at the beginning of each calendar year in anticipation of continued employment, based on their years of continuous State full-time or part-time service in the career, senior executive or unclassified service. See (c) below for definition of continuous service.
1. New employees shall only receive one working day for the initial month of employment if they begin work on the 1st through the 8th day of the calendar month, and one-half working day if they begin on the 9th through the 23rd day of the month.
2. After the initial month of employment and up to the end of the first calendar year, employees shall receive one working day for each month of service. Thereafter, employees shall receive paid vacation leave as follows:
i. From the beginning of the first full calendar year of employment and up to five years of continuous service, 12 working days;
ii. After five years of continuous service and up to 12 years of continuous service, 15 working days;
iii. After 12 years of continuous service and up to 20 years of continuous service, 20 working days;
iv. Over 20 years of continuous service, 25 working days.
3. An increase in vacation leave shall be granted at the beginning of the calendar year in which the years of service requirement will be met.
i. When there is a change in the calendar year in which the years of service requirement is met, due to an employee's leave without pay, the employee shall be liable for any increased vacation leave that was not earned.
4. Vacation leave credits shall not accrue after an employee has resigned or retired although his or her name is being retained on the payroll until exhaustion of vacation or other compensatory leave.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.3 - Sick leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Full-time State employees shall be entitled to annual paid sick leave as set forth in (a)1 and 2 below. Full-time local employees shall be entitled to a minimum of annual paid sick leave as follows:
1. New employees shall only receive one working day for the initial month of employment if they begin work on the 1st through the 8th day of the calendar month, and one-half working day if they begin on the 9th through the 23rd day of the month.
2. After the initial month of employment and up to the end of the first calendar year, employees shall be credited with one working day for each month of service. Thereafter, at the beginning of each calendar year in anticipation of continued employment, employees shall be credited with 15 working days.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.4 - Sick leave procedures: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The provisions in this section are applicable to State service.
(b) An employee whose work schedule is other than a 24-hour or shift coverage shall, by the scheduled reporting time, notify a contact person designated by the agency of any absence due to illness.
(c) An employee whose work unit requires 24-hour or shift coverage shall, at least one hour before the scheduled starting time, notify the designated contact person of any absence due to illness. In case of sudden illness or emergency, exceptions may be granted by the designated contact person.
(d) An appointing authority may require proof of illness or injury when there is a reason to believe that an employee is abusing sick leave; an employee has been absent on sick leave for five or more consecutive work days; or an employee has been absent on sick leave for an aggregate of more than 15 days in a 12-month period.
(e) When an illness is of a chronic or recurring nature causing occasional absences of one day or less, one proof of illness shall be required for every six month period. The proof of illness must specify the nature of the illness and that it is likely to cause periodic absences from employment.
(f) In case of sick leave due to exposure to a contagious disease, a death in the employee's immediate family or to care for a seriously ill member of the employee's immediate family, reasonable proof may be required.
(g) An appointing authority may require an employee to be examined by a physician designated and compensated by the appointing authority as a condition of the employee's continuation of sick leave or return to work.
1. Such an examination shall establish whether the employee is capable of performing his or her work duties and whether return to employment would jeopardize the health of the employee or that of other employees.
2. The appointing authority shall set the date of the examination to assure that it does not cause undue delay in the employee's return to work.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.5 - Vacation, administrative, and sick leave adjustments: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Employees in State service are liable for vacation and sick leave days taken in excess of their entitlements.
(b) An employee who leaves State service or goes on a leave of absence without pay before the end of the calendar year shall have his or her leave prorated based on time earned, except that the leave of an employee on a voluntary furlough or furlough extension leave shall not be affected. An employee who is on the payroll for 23 days or more shall earn a full month's allowance, and earn one-half month's allowance if he or she is on the payroll for greater than 14 calendar days, but less than 23 calendar days in a month.
1. An employee shall reimburse the appointing authority for paid working days used in excess of his or her prorated and accumulated entitlements.
2. An employee who returns to work from a leave of absence shall not be credited with paid vacation or sick leave until the amount of leave used in excess of the prorated entitlement has been reimbursed.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.8 - Pregnancy-disability and child care leave: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A State employee in the career, senior executive or unclassified service who requests leave with or without pay for reason of disability due to pregnancy shall be granted leave under the same terms and conditions as those applicable to such employees for sick leave or leave without pay. The appointing authority may request acceptable medical evidence that the employee is unable to perform her work because of disability due to pregnancy. For medical leave under Federal law, see 4A:6-1.2 1B.
1. An employee may use accrued sick, vacation or administrative leave for pregnancy-disability purposes but shall not be required to exhaust accrued leave before taking a leave without pay.
2. An employee must exhaust all accrued sick leave to be eligible for New Jersey Temporary Disability Insurance.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.9 - Administrative leave: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Full-time State employees in the career and senior executive service and those employees of Rutgers, the State University, New Jersey Institute of Technology, and the University of Medicine and Dentistry of New Jersey who perform services similar to those performed by employees of the New Jersey State Colleges who are in the career service shall be granted three days of administrative leave in each calendar year for personal business, including emergencies and religious observances.
1. Priority in granting such leave requests shall be:
i. Emergencies;
ii. Religious holidays;
iii. Personal matters.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.10 - Leave without pay: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In State service, an appointing authority may, with approval from the Chairperson or designee, grant leaves of absence without pay to permanent employees for a period not to exceed one year unless otherwise provided by statute. A leave may be extended beyond one year for exceptional situations upon request by the appointing authority and written approval by the Chairperson or designee.
1. An appointing authority may, with approval from the Chairperson or designee, grant leaves of absence without pay to nonpermanent career service State employees for exceptional situations. Such leaves shall not exceed six biweekly pay-periods, or the equivalent, and shall not continue beyond termination of the appointment. Such leaves may be extended up to an additional six months, upon request of the appointing authority and written approval by the Chairperson or designee, in cases of personal illness or disability. Leave without pay for nonpermanent employees may be terminated at any time.
2. Leave for union office for permanent and nonpermanent employees, pursuant to 4A:6-1.1 6, may be for periods longer than those specified in (a) and (a)1 above, as provided in the negotiated agreement.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.11 - Military leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) For purposes of this section, a "permanent employee" shall mean:
1. In the career service, an employee who:
i. Has achieved permanent status in accordance with 4A:4-1.1;
ii. Is serving a working test period and has permanent status in another title; or
iii. Is serving a provisional appointment and has permanent status in another title.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.12 - Leave for appointment by Governor

Current through Register Vol. 56, No. 14, July 15, 2024
When a permanent employee or an employee in the senior executive service is appointed by the Governor to an office, the appointing authority shall grant and record a leave of absence without pay for the period of appointment, provided that the employee requests such a leave of absence prior to the appointment. Upon the expiration of the leave, the employee shall have the right to return to the former title and receive all the rights, privileges and benefits of that title as if he or she had remained in that title. See 52:14-16.2.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.13 - Convention leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Every employee in the career, senior executive or unclassified service who is a duly authorized representative shall, upon request, be granted a leave of absence with pay for a period of up to five days in any calendar year to attend any State or national convention of any one or more of the organizations listed in 38:23-2. The five days shall include necessary travel time. Written notice from the appropriate organization indicating that the employee is a duly authorized delegate shall be submitted to the appointing authority prior to the convention. A certificate of attendance shall be submitted to the appointing authority after the convention indicating the delegate's attendance.
(b) An employee who is a duly authorized representative of the New Jersey Policemen's Benevolent Association, Inc.; the Fraternal Order of Police; the Firemen's Mutual Benevolent Association, Inc.; or the Professional Fire Fighters Association of New Jersey shall be granted a leave of absence with pay to attend a State or national convention of one or more of those organizations; provided, however, that:
1. No more than 10 percent of the employee organization's membership shall be permitted such a leave of absence with pay, except that no less than two and no more than 10 authorized representatives shall be entitled to such leave, unless more than 10 authorized representatives are permitted such leave pursuant to an agreement between the appointing authority and negotiations representatives.
2. For employee organizations as with more than 5,000 members, a maximum of 25 authorized representatives shall be entitled to such leave.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.14 - Education leave: State service

Current through Register Vol. 56, No. 14, July 15, 2024
In State service, an appointing authority may, with approval from the Chairperson or designee, grant an employee in the career, senior executive, or unclassified service education leave with or without pay for the purpose of obtaining training that is of direct value to the State, but is not available through State inservice training programs. See
4A:6-4.6
for tuition aid programs.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.15 - Leave for athletic competition: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any State employee in the career, senior executive or unclassified service who qualifies as a member of the United States team for athletic competition at the world, Pan American or Olympic level, in a sport contested in either Pan American or Olympic competitions, shall be granted a leave of absence with pay for the purpose of preparing for and engaging in the competition.
(b) Such paid leave shall be no more than 90 calendar days in one year or the combined days of the official training camp and competition, whichever is less.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.16 - Leave for union office

Current through Register Vol. 56, No. 14, July 15, 2024
An appointing authority may grant a leave of absence without pay to any employee elected or appointed as an official of the employee's union. The maximum period for such leaves shall be a subject of negotiation between the employer and union.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.17 - Leave for elective office: local service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A permanent employee in local service shall be granted a leave of absence without pay to fill elective public office for the term of the office.
1. The employee shall be entitled to return to his or her permanent title within six years from the date the leave begins, provided that a written request to return is submitted to the appointing authority before the leave expires. If the term of the elective office exceeds six years, the employee's name shall be placed on a special reemployment list at the expiration of the six years.
2. The employee shall continue to accrue seniority in his or her permanent title for a maximum of six years.
3. An employee who had taken a promotional examination before being granted the leave may be appointed to the promotional title from the resulting list and shall begin the working test period upon return from the leave.
4. Any appointments to fill the position of the employee during the leave shall be made from appropriate eligible lists, but any such appointments shall be interim and shall terminate upon the return of the employee on such leave to the permanent title.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.18 - Leave for emergency civilian duty: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) State employees in the career, senior executive or unclassified service who are certified disaster service volunteers of the American Red Cross shall be given a leave of absence with pay for up to 10 days in a year and an additional leave of absence without pay for up to 10 days in a year at the request of the American Red Cross and upon approval of the appointing authority to participate in specialized disaster relief services if one of the following conditions are met:
1. The disaster relief services are to be performed in the State;
2. The disaster is a Federal or presidentially declared disaster designated as Level III or above, in accordance with American National Red Cross regulations and procedures; or
3. The disaster is declared by the governor of a state or territory.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.19 - Leave for jury duty: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) State employees in the career or senior executive service shall be granted leave with pay for the time required to attend jury duty that is scheduled during work hours. Time required for jury duty includes actual time spent in commuting.
(b) Employees who are required to attend jury duty during the work shift immediately preceding or following his or her scheduled work shift wholly within the same day shall be excused from the scheduled work shift. If the employee's scheduled work shift extends from one day to the next and does not immediately precede or follow the period during which an employee must attend jury duty, the employee shall choose and be granted leave from his or her work shift that is scheduled either before or after jury duty.
(c) Employees shall be granted up to their normal number of work hours in any one day to attend jury duty. Employees who do not work on a fixed workweek schedule may be granted up to eight hours' leave in any one work day.
(d) Employees shall submit to their appointing authority written verification of attendance signed by a representative of the court.
(e) Unclassified State employees may be granted such leave with or without pay at the discretion of the appointing authority.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.20 - Leave to appear as a witness: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) State employees in the career or senior executive service shall be granted time off with pay to appear as a witness or a party before a judicial or administrative body or legislative committee when such appearance is part of the job function. If an employee appears as a witness or a party during his or her normal day off, the employee shall be compensated as provided in the rules governing overtime compensation. See N.J.A.C. 4A:3-5.
(b) When appearance before a judicial or administrative body is not part of the job function, a State employee in the career or senior executive service shall be granted time off with pay when summoned as a witness in a proceeding to which he or she is not a named party, and shall be granted time off without pay to appear at a proceeding to which he or she is a party. However, an employee is entitled to time off with pay to attend his or her workers' compensation proceeding.
(c) State unclassified employees may be granted such leave with or without pay at the discretion of the appointing authority.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.21B - Federal family and medical leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Federal Family and Medical Leave Act (FMLA), 29 U.S.C. 2601 et seq., was effective on August 5, 1993, except for employees covered under a collective negotiations agreement, for whom the Act is effective on February 5, 1994, or the date the agreement expires, whichever is sooner. This section is for informational purposes only, and addresses areas in which FMLA provisions differ from those under the State Family Leave Act (FLA). See 4A:6-1.2 1A. The U.S. Department of Labor has promulgated rules to implement and enforce the FMLA. See 29 CFR 825.
(b) Definitions, unique to this section, are as follows:
1. "Eligible employee" means an employee of the State or a political subdivision who has worked for the employer for at least 12 months for a minimum of 1,250 hours. In determining whether an employee meets this hours of service requirement, work not requested by an employer but suffered or permitted is work time for purposes of meeting this requirement. See 29 U.S.C. 207; 29 CFR 785.11.
2. "Family leave" means a type of FMLA leave to which an eligible employee is entitled if the employee meets the conditions set forth in (d)1 or (d)2 below.
3. "Medical leave" means a type of FMLA leave to which an employee is entitled if the employee meets the conditions set forth in (d)3 below.
4. "Parent" means a biological parent or an individual who stands or stood in loco parentis to an employee when the employee was a child. This term does not include parents "in law."
5. "Serious health condition" is an illness, injury, impairment, or physical or mental condition that involves:
i. Any period of incapacity or treatment in connection with or resulting from inpatient care in a hospital, hospice, or residential medical care facility;
ii. Any period of incapacity requiring absence from work, school, or other regular daily activities, of more than three calendar days, that also involves continuing treatment by a health care provider; or
iii. Continuing treatment by a health care provider for a chronic or long-term health condition that is incurable or so serious that, if not treated, would likely result in a period of incapacity of more than three calendar days; or for prenatal care.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.22 - Donated leave program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A State employee shall be eligible to receive donated sick or vacation leave if the employee:
1. Has completed at least one year of continuous State service;
2. Has exhausted all accrued sick, vacation and administrative leave, all sick leave injury benefits, if any, and all compensatory time off;
3. Has not, in the two-year period immediately preceding the employee's need for donated leave, been disciplined for chronic or excessive absenteeism, chronic or excessive lateness or abuse of leave; and
4. Either:
i. Suffers from a catastrophic health condition or injury;
ii. Is needed to provide care to a member of the employee's immediate family who is suffering from a catastrophic health condition or injury; or
iii. Requires absence from work due to the donation of an organ (which shall include, for example, the donation of bone marrow).
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.23 - Voluntary furlough program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The purpose of a voluntary furlough program is to lessen the need for reductions in force by allowing employees in the career, senior executive or unclassified services to take up to 30 days off from work without pay in a calendar year, with accrual of leave time, anniversary dates and seniority treated as if the employee is in pay status.
(b)In local service, an appointing authority may establish a voluntary furlough program, which may differ in detail but which shall be consistent with the purpose of this section, with approval of the Chairperson or designee.
1. The appointing authority shall submit to the Chairperson or designee, through the appropriate regional office, a voluntary furlough program proposal no later than 30 days before the planned implementation of the program. The proposal shall specify departments to be affected, employees or titles to be affected, include a summary of consultations with affected negotiations representatives concerning the program and name the voluntary furlough program administrator for the appointing authority.
2. The appointing authority shall not implement a voluntary furlough program unless the program has been approved by the Chairperson or designee.
3. The appointing authority shall retain all records concerning implementation of an approved voluntary furlough program subject to an audit by a representative of the Civil Service Commission.
4. The appointing authority may suspend or terminate the voluntary furlough program at any time upon 30 days written notice of such suspension or termination to the Commissioner, all affected employees and labor negotiations representatives.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 1 - LEAVES OF ABSENCE › Section 4A:6-1.24 - School volunteer leave

Current through Register Vol. 56, No. 14, July 15, 2024
(a) State employees in the career, senior executive or unclassified service shall be granted leave with pay, up to a maximum of 20 hours per calendar year, to volunteer in an academically beneficial school activity.
1. In local service, an appointing authority may establish a school volunteer leave program.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.1 - General provisions

Current through Register Vol. 56, No. 14, July 15, 2024
(a) In local service, appointing authorities, subject to applicable negotiations requirements, may establish the hours of work.
(b) In State service, this subchapter applies to all employees in the career, senior executive or unclassified service.
1. The number of hours comprising the normal workweek for each job title shall be indicated in the State compensation plan.
2. For State overtime and holiday pay procedures, see 4A:3-5.1 et seq.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.2 - Fixed workweek (35, 40, 3E or 4E) job titles: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Job titles which meet all of the following criteria shall be assigned a fixed workweek of either 35 or 40 hours:
1. The work schedule is consistently regular, amenable to administrative control and determined by the direction of a supervisor rather than by the nature of the service and employees have minimal discretion over their work schedule;
2. The hours of work conform to a standard pattern of work time for the typical work location;
3. Employees normally work under direct supervision within a formal work program in a State office, location or place of business. Field work without direct supervision is minimal; and
4. An appointing authority can certify with assurance when an employee performs work beyond the normal workweek.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.2A - Law enforcement work schedule (4L): State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Job titles which meet all of the following criteria may be assigned an alternate work schedule consisting of a 28-day cycle, pursuant to 29 U.S.C. §
										207(k):
1. Employees are uniformed or plainclothes members of a body of officers and subordinates;
2. Employees are empowered by statute or local ordinance to enforce laws designed to maintain public peace and order, to protect life and property from accident or willful injury and to prevent and detect crimes;
3. Employees have the power to arrest; and
4. Employees have participated in a special course of instruction or study (or will undergo on-the-job training) which typically includes: self defense, physical training, firearm proficiency, criminal and civil law principles, investigative and law enforcement techniques, community relations, medical aid and ethics.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.3 - Non-limited (NL, NE or N4) job titles: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Titles in the following categories shall be assigned a non-limited workweek:
1. Titles in which employees have direct or delegated responsibility for the management of a State governmental unit or a professional level program, including deputies, assistants and staff administrative titles at management levels who are authorized to assume many of the functions performed by their supervisor. This category could include supervisory professional titles above the level of crew leader and clerical supervisor;
2. Non-management titles which do not meet all of the criteria for a fixed workweek set forth in 4A:6-2.2(a);
3. Sworn unclassified employees of the State police;
4. Military titles in the Department of Defense in which employees are required to be on duty in support of National Guard units; and
5. Titles in which schedules of work vary considerably between a prime and a slack work season.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.4 - Holidays: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Holidays as authorized by law or Executive Order shall be allowed as days off with regular pay for full-time employees. Part-time employees who work a constant percentage of a full workweek shall receive holiday leave credit on a proportionate basis.
(b) Employees in intermittent titles shall receive holiday leave credit based on accumulated hours of work as follows:
1. Holiday pay shall be paid at the end of a bi-weekly pay period and shall be calculated by dividing the number of hours the employee was in regular pay status in that pay period by the number of hours which a full-time employee would work during that pay period, and then multiplying that amount by the number of holiday hours for that pay period.
2. An intermittent employee who has resigned, been removed or been laid off prior to the last day of the pay period shall not receive holiday pay for that pay period.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.5 - Inclement weather or emergency conditions: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Governor or his or her designee, in consultation with the Office of Emergency Management, shall determine whether a period of inclement weather or other adverse situation requires the curtailment of State operations and services and whether emergency procedures need be implemented.
1. This determination shall include whether the curtailment shall be Statewide, regional, specific to one or more facilities, or limited in some other manner.
2. The Office of Emergency Management shall notify all State departments and agencies, and appropriate media outlets, when the curtailment of State operations and services and/or an Essential Employee Attendance Plan are to be implemented.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.6 - Flexitime programs: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Appointing authorities may establish flexitime programs to accommodate operational and/or employee needs, and shall provide for:
1. Core time, which is the period of time during which all employees must be present;
2. Flexible time, which is the period of time before and after the core time in which the employees may choose, subject to appointing authority approval, time of arrival and departure;
3. A meal period which may be flexible in duration and scheduling.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.7 - Alternative workweek programs: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Appointing authorities may establish alternative workweek programs, such as a four day workweek, to accommodate operational and/or employee needs.
(b) A program may be developed for year-round use or for a specific portion of a year.
(c) An appointing authority may limit participation in an alternative workweek program to selected groups of job titles, work units and/or work locations to accommodate operational needs.
(d) Civil Service Commission assigned workweeks for affected titles, for example, 35 or 40 hours, shall be retained.
(e) Appointing authorities shall develop appropriate sick, vacation, and administrative leave schedules for employees participating in an alternative workweek program.
(f) Since employees in an alternative workweek program have a longer or shorter workday than employees on a five day workweek schedule, a time differential exists on holidays. This differential shall be equalized in a manner determined by the appointing authority. If a holiday occurs on an employee's regular day off, he or she shall be granted an additional day off consistent with operational needs.
(g) Establishment, modification, or termination of an alternative workweek program shall become effective with the approval of the Department head.
(h) An appointing authority may authorize a complete or partial temporary suspension of the alternative workweek program if required by operational needs. Within 10 days of the suspension of the program, the appointing authority shall submit to the Chairperson or designee a fully detailed justification and specify the duration of the suspension.
(i) Appointing authorities should consult with affected negotiations representatives concerning alternative workweek programs before implementation.
(j) A description of an appointing authority's alternative workweek program shall be made available to employees upon request.
(k) Overtime compensation for employees in alternative workweek programs shall be regulated in the same manner as for all other employees, except as specified in 4A:3-5.3.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.8 - Adjusted hours of operation: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Appointing authorities may adjust established hours of daily or shift operations to accommodate operational and/or employee needs.
(b) Civil Service Commission assigned workweeks, for affected titles, for example, 35 or 40 hours, shall be retained.
(c) Adjustments in hours of daily or shift operation shall not become effective without the approval of the Department head and shall include:
1. Justification which relates the change to operational and employee needs;
2. Statement of impact on services to the public or agency clientele, employees and the community, that is, traffic flow;
3. Details of adjustments;
4. Work locations and approximate number of employees affected;
5. Provisions for giving employees at least two weeks written notice of adjustments; and
6. Name, address and telephone number of the program administrator.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 2 - HOURS OF WORK › Section 4A:6-2.8A - COVID-19 Temporary Telework Program: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Appointing authorities may establish a temporary telework program to accommodate operational and/or employee needs during the COVID-19 public health emergency and for 30 days after the end of EO 103, consistent with the STATE OF NEW JERSEY MODEL COVID-19 TEMPORARY TELEWORK GUIDELINES.
(b) An appointing authority may limit participation in a COVID-19 Temporary Telework Program to selected groups of job titles, work units, and/or work locations to accommodate operational needs.
(c) Civil Service Commission assigned workweeks for affected titles of 35 or 40 hours, shall be retained.
(d) Establishment, modification, or termination of a COVID-19 Temporary Telework Program shall not become effective without the approval of the Chairperson or designee. Requests for these actions shall be submitted at least 30 days in advance of the proposed effective date to the Chairperson or designee and shall include:
1. Justification that relates the requested action to operational and employee needs;
2. Statement of impact on services to the public or agency clientele;
3. Details of the core time, flexible time, and meal periods;
4. Groups of job titles, work units, and/or work locations to be covered by the program;
5. Procedures governing employee participation in the program that are consistent with the STATE OF NEW JERSEY MODEL COVID-19 TEMPORARY TELEWORK GUIDELINES;
6. Approval procedures for individual telework participation and a sample copy of the Telework Agreement;
7. Provisions for giving employees 10 working days' notice of termination of their participation in the program;
8. Monitoring and evaluation procedures; and
9. Name, address, and telephone number of the program administrator.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 3 - SUPPLEMENTAL COMPENSATION ON RETIREMENT › Section 4A:6-3.1 - Eligibility: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following employees shall be eligible for supplemental compensation on retirement ("SCOR"):
1. State employees in the career service and employees in the senior executive service with underlying permanent career service status;
2. State employees in job titles in the senior executive service without permanent career service status and in the unclassified service who have been granted sick leave under the following standards:
i. All employees in that job title are granted sick leave days in the same number and manner as set forth for State career service employees in 4A:6-1.3;
ii. Sick leave for all employees in that job title is used, reported, and subject to verification in the same manner required for State career service employees in 4A:6-1.4 and 1.5.
3. Employees of Rutgers, the State University; the New Jersey Institute of Technology; and the University of Medicine and Dentistry of New Jersey, who perform services similar to those performed by employees of the New Jersey State Colleges who are in the career service, or who have been granted sick leave under the standards set forth in (a)2 above.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 3 - SUPPLEMENTAL COMPENSATION ON RETIREMENT › Section 4A:6-3.2 - Break in service: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Employees who incur a break in service due to resignation, retirement or removal shall have sick leave computed for SCOR purposes only from the date of return to employment.
1. Employees who have retired and received the maximum SCOR payment shall not be eligible for further supplemental compensation.
2. Employees who have retired and received less than the maximum SCOR payment shall be eligible for an amount no greater than the difference between the payment received and the maximum payment upon reentering State employment and again retiring from State service.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 3 - SUPPLEMENTAL COMPENSATION ON RETIREMENT › Section 4A:6-3.3 - Computation of payment: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) SCOR shall be computed at the rate of one-half the employee's daily rate of pay for each day of earned and unused accumulated sick leave at the effective date of retirement. The daily rate of pay shall be based upon the average annual compensation received during the last full year of active employment prior to the effective date of retirement.
1. Overtime pay or other supplemental pay shall be excluded from the computation.
2. Periods of leaves of absence without pay shall be excluded from the computation.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 3 - SUPPLEMENTAL COMPENSATION ON RETIREMENT › Section 4A:6-3.4 - SCOR procedures: State service

Current through Register Vol. 56, No. 14, July 15, 2024
(a) An employee may file an application form DPF-279, within one year of the effective date of retirement, requesting supplemental compensation after receiving a copy of the official notice of retirement approval issued by the appropriate pension board or authority.
(b) The appointing authority shall not process the SCOR application form until it has received the employer's copy of the notice of the retirement approval. If the appointing authority has not received the employer's copy of the notice of retirement approval, it shall, within 45 days after receipt of the employee's application form DPF-279, notify the employee accordingly.
(c) After receipt of the notice of retirement approval and SCOR application, the appointing authority shall forward to the Civil Service Commission within 45 days:
1. A personnel action request certifying the number of days of earned and unused accumulated sick leave and the amount of SCOR to be paid;
2. A copy of the notice of retirement approval; and
3. Completed application form DPF-279.
New Jersey Administrative Code › Title 4A - CIVIL SERVICE › Chapter 6 - LEAVES, HOURS OF WORK, AND EMPLOYEE DEVELOPMENT › Subchapter 3 - SUPPLEMENTAL COMPENSATION ON RETIREMENT › Section 4A:6-3.5 - SCOR: Intergovernmental transfers

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If an employee receives an intergovernmental transfer pursuant to 4A:4-7.1A, sick leave carried to the receiving jurisdiction, where applicable, shall be included in the computation of any SCOR payments made by the receiving jurisdiction.
1. The SCOR payment of a retiring employee shall be made in accordance with the receiving jurisdiction's policy (for example, in State service, in accordance with 4A:6-3.3 ).