Administrative Rules of Montana › Department 37 - PUBLIC HEALTH AND HUMAN SERVICES › Chapter 37.27 - CHEMICAL DEPENDENCY PROGRAMS › Subchapter 37.27.1 - Approval of Chemical Dependency Programs › Rule 37.27.120 - ALL STATE APPROVED PROGRAMS - ORGANIZATION AND MANAGEMENT

Current through Register Vol. 13, July 5, 2024
(1) The organization and management of all
				state approved programs shall ensure that:
(a) The program has written policies and
				procedures required by this subchapter.
(b) The program will develop and conduct
				annual program evaluations or review to assess the quality, appropriateness,
				and efficacy of treatment services provided. This review should examine the
				following:
(i) admission criteria/intake
				process;
(ii)
				assessments;
(iii) treatment
				planning;
(iv) documentation of
				implementation of treatment services;
(v) discharge and continuing care planning;
				and
(vi) indications of treatment
				outcomes.
(c) The program
				will monitor the following treatment outcomes:
(i) demographics;
(ii) no shows;
(iii) wait times;
(iv) abstinence and reduction of the use of
				substances;
(v) involvement with
				the criminal justice system;
(vi)
				stable employment, school, or training;
(vii) housing stability;
(viii) retention in services;
(ix) perception of care;
(x) social connectedness; and
(xi) use of evidence-based
				practices.
(d) Client
				records are retained according to the following guidelines:
(i) If a state approved chemical dependency
				program is receiving public funds through a contract, grant, or written
				agreement with federal, state, county, or city agencies, records must be
				retained five years beyond the termination date of said contract, grant, or
				written agreement. Records shall be retained beyond the five year period if an
				audit is in process or if any audit findings, lawsuits, or claims involving the
				records have not been resolved. The retention period for each year's records
				starts from date of submission of the annual or final report of expenditures
				(financial status report or equivalent).
(ii) If a state approved program is not
				receiving public funds (federal, state, county, or city), records must be
				retained five years beyond the fiscal year end (June 30th) in which that client
				was most recently discharged from that program. Records shall be retained
				beyond the five year period if an audit is in process or if any audit findings,
				lawsuits, or claims involving the records have not been resolved.
(e) Facilities and offices are
				clean and well maintained.
(f)
				Accounting and fiscal procedures are adopted which ensure financial
				accountability and meet all federal, state, and county requirements.
(g) A sliding fee schedule is adopted based
				on ability to pay for all individuals receiving treatment services provided by
				state approved programs. (53-24-108(4),
				MCA).
(h) The program maintains
				general liability insurance and professional liability insurance.
(i) Client records and documentation adhere
				to requirements described in the BHDD Medicaid Manual and ARM
				37.85.414.
(j) Programs will submit quarterly updates to
				the department to ensure contact information, organizational chart, locations,
				hours of operation, and services provided are up to date.