reglab/statecodes huggingface dataset:
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.5 - Education

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility or shelter home shall
				insure that each school-age child in care for two weeks or longer receives a minimum
				educational program provided by the child's school district of residence, pursuant
				to
				N.J.S.A.
				18A:38-1 et seq.
(b) The shelter facility administrator shall
				enforce each child's right to perceive an appropriate free education, in accordance
				with State education law.
(c) The
				shelter home coordinator shall insure that each school-age child in a shelter home
				receives a minimum educational program to which each child is entitled, pursuant to
				N.J.S.A.
				30:4C-26(c)  and
				N.J.S.A.
				18A:7B-12(a).
(d) The shelter facility administrator or shelter
				home coordinator shall seek to have each school-age child who has been admitted to
				the shelter facility or shelter home returned to classroom instruction in a public
				school. If such return is not possible or feasible in the judgement of the shelter
				facility administrator or shelter home coordinator, application shall be made to the
				chief school administrator of the child's school district of residence for the
				provision of home instruction for the child at the shelter facility or shelter home,
				in accordance with State education law and regulations.
(e) The shelter facility administrator or shelter
				home coordinator shall document in writing and maintain on file efforts taken to
				insure that each school-age child receives a minimum educational program, in
				accordance with State education law and regulations.
(f) For children who are not attending school, the
				shelter facility administrator or shelter home coordinator shall insure that
				supervision and alternate programming/activities are provided during school
				hours.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.6 - Social services requirements for shelter facilities

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter
				facility shall have a social services program that includes such services as:
1. Individual and/or group counseling;
2. Coordination of contacts between the child and
				his or her family; and
3. Liaison
				services with community provider agencies.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.7 - Recreation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility shall provide a balanced
				recreational program, including athletics, social and leisure time activities and
				shall keep on file a written monthly schedule of recreational activities.
(b) The shelter facility or shelter home shall
				provide indoor and outdoor space to enable the children to participate in
				recreational/physical exercise.
(c) The
				shelter facility shall contain living or recreation rooms for the informal use of
				the children and their guests.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.8 - Religion requirements for shelter facilities and shelter homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Every child shall be
				afforded the opportunity to participate in religious activities and services in
				accordance with his or her own faith or with that of his or her parent(s).
(b) Every child shall be permitted to attend
				religious activities and services in the community.
(c) The shelter facility or shelter home shall
				arrange for or directly provide transportation for any child who wishes to attend
				religious activities and services.
(d)
				The shelter facility or shelter home shall not coerce or require children to
				participate in religious activities but may encourage them to do so.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.9 - Work and employment

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Children shall not be responsible for duties
				assigned to staff members but may be required to perform work assignments in the
				shelter facility that have an instructive value, including such tasks as normal
				household chores. However, work assignments shall not interfere with regularly
				scheduled program activities.
(b)
				Children shall be allowed to hold part-time employment outside the shelter facility
				or shelter home, provided that the work shall not interfere with regularly scheduled
				program activities or school program.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.10 - Routines and house rules for shelter facilities

Current through Register Vol. 56, No. 14, July 15, 2024
The shelter facility shall prepare and post in a location of
				  prominence within the building a listing of rules governing the routines of daily
				  living in the shelter facility.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.11 - Restrictive behavior management practices

Current through Register Vol. 56, No. 14, July 15, 2024
Shelters that choose to utilize restrictive behavior management
				  practices shall do so in accordance with the rules and restrictions specified at
				  N.J.A.C.
				  3A:56-6.13. Notifications in accordance with
				  N.J.A.C.
				  3A:56-6.13(g)  are required
				  within 72 hours of each utilization of restrictive behavior management
				  practices.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.12 - Discipline and control

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility or shelter home shall
				have written policies and procedures regarding discipline and control, which shall
				be maintained on file, explained, and be made available in writing to all children,
				parent(s), and staff members.
(b) The
				discipline, control, or supervision of the children in a shelter facility or shelter
				home shall be the responsibility of the staff members or shelter home parents and
				that responsibility shall not be delegated to the children.
(c) Disciplinary practice of shelter facility
				staff members or shelter home parents shall be designed to assist the children in
				developing self-control and an ability to conform to accepted levels of social
				behavior.
(d) Shelter facilities or
				shelter homes that use time out as a means of disciplining children and to teach
				them self-control shall:
1. Develop written
				guidelines and criteria for staff members using time out with children;
2. Discontinue the time out as soon as the child
				is under instructional control;
3.
				Ensure that the length of time for each time out does not exceed 30 minutes;
				and
4. Ensure that the time out does not
				take place in a closet, bathroom, unfinished basement, unfinished attic, stairway,
				locked room, or other area not intended or routinely used for occupancy by
				children.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.13 - Visitation

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility shall establish regular
				visiting hours for approved visitors. In addition, the shelter facility shall make
				provision for visitation for approved visitors unable to visit during the regular
				visiting hours.
(b) The shelter facility
				shall provide conditions of reasonable privacy for visits between the children and
				other visitors.
(c) The shelter facility
				shall maintain on file a listing of approved visitors for each child. Only persons
				authorized by the parent(s) or agency legally responsible for the child shall be
				permitted to visit the child.
(d) The
				shelter home coordinator shall establish and implement procedures for the visitation
				of children residing in shelter homes. Such procedures shall insure an opportunity
				for regular visits between children and their families and other visitors.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.14 - Mail and telephone communications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) There shall be no
				restriction on the amount of mail a child at the shelter facility or shelter home is
				permitted to send or receive.
(b)
				Incoming and outgoing mail for or from any child at the shelter facility or shelter
				home shall not be withheld or read by any shelter facility staff member or shelter
				home parent.
(c) A shelter facility
				staff member may open parcels and letters only if she or he suspects that the
				contents contain contraband and then only in the presence of the child sending or
				receiving the parcel or letter and another staff member. A record shall be
				maintained in the child's file documenting the specific reason why such mail was
				opened and the results. The record shall be dated and signed by the shelter facility
				administrator or his or her designate.
(d) Each child in the shelter facility or shelter
				home shall receive a reasonable postage allowance and writing materials for
				correspondence.
(e) A telephone shall be
				made available for use by the children in the shelter facility or shelter
				home.
(f) Each child in a shelter
				facility or shelter home shall be permitted to make and receive a reasonable number
				of telephone calls.
(g) Telephone calls
				made or received by a child shall not be monitored.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.15 - Firearms/weapons prohibition

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility
				shall not maintain any firearm, chemical or other weapon within or on the grounds of
				the shelter facility.
(b) The shelter
				facility shall prohibit any staff member or child to possess any firearm, chemical
				or other weapon within or on the grounds of the shelter facility.
(c) Any firearm, chemical or other weapon
				maintained in the shelter home shall be locked and stored in a location inaccessible
				to the children in care.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 4 - PROGRAM REQUIREMENTS › Section 3A:53-4.16 - Search and seizure requirements for shelter facilities and shelter homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Shelter facilities
				and shelter homes may conduct searches for weapons or contraband, provided that they
				maintain on file in the shelter facility or shelter home written policies and
				procedures that are consistent with the requirements of this chapter.
1. The shelter facility or shelter home shall
				define contraband to include illegal drugs, unauthorized property, stolen property,
				or items otherwise obtained illegally.
2. The shelter facility or shelter home shall
				explain the policy and distribute copies of the written policy to children and their
				parents upon admission.
3. The shelter
				facility or shelter home shall specify the actions that it will take when weapons or
				contraband are found.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 5 - PHYSICAL FACILITY AND LIFE-SAFETY REQUIREMENTS › Section 3A:53-5.2 - State government physical facility requirements for shelter facilities

Current through Register Vol. 56, No. 14, July 15, 2024
(a) All
				shelter facilities shall be inspected by the Office prior to receipt of an initial
				and/or subsequent approval to insure that the building has been maintained in
				accordance with the requirements specified in (b) through (q) below.
(b) Shelter facilities shall be classified
				according to the type of construction designated by the UCC.
(c) Limitations on the use of upper and lower
				levels:
1. Non-ambulatory children shall not have
				bedrooms above or below the first floor.
2. In NJUCC-designated buildings of Type 4 and
				Type 5A construction, children shall not be permitted above the third floor unless
				the building meets all the applicable provisions of the New Jersey Uniform Fire Code
				(NJUFC) and the NJUCC.
3. In
				NJUCC-designated buildings of Type 5B construction, children shall not be permitted
				above the second floor unless the building meets all the applicable provisions of
				the NJUFC and the NJUCC.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 5 - PHYSICAL FACILITY AND LIFE-SAFETY REQUIREMENTS › Section 3A:53-5.3 - State government physical facility requirements for shelter homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Fire
				protection:
1. The shelter home shall provide a
				minimum of one smoke detector that shall be installed in a manner and location
				approved by the Office or local fire official.
2. The shelter home with a basement shall provide
				an additional smoke detector for the basement area.
3. The shelter home shall ensure that all fire
				extinguishers are serviced and tagged at least once a year and recharged, if
				necessary.
4. Combustible and flammable
				materials shall not be located adjacent to or near a furnace.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 5 - PHYSICAL FACILITY AND LIFE-SAFETY REQUIREMENTS › Section 3A:53-5.4 - Life-safety requirements for shelter facilities and shelter homes

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Emergency
				information: the shelter facility or shelter home shall post in a prominent location
				written emergency information, including the following:
1. The location of the first aid kit and any
				additional first aid supplies;
2. The
				name, address, and telephone number of the physician retained by the shelter
				facility or shelter home or of the health facility to be used in emergency
				situations;
3. The hospital or clinic to
				which injured or ill children are to be taken;
4. The telephone numbers of the police and fire
				department and the local ambulance service(s);
5. The telephone number of the New Jersey Child
				Abuse Hotline - 1-877-NJ ABUSE (1-877-652-2873); and
6. The location of written authorization from
				parent(s) for medical care for each child.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 5 - PHYSICAL FACILITY AND LIFE-SAFETY REQUIREMENTS › Section 3A:53-5.5 - Supplemental requirement

Current through Register Vol. 56, No. 14, July 15, 2024
In addition to the requirements, as specified in
				  N.J.A.C.
				  3A:53-5.1 through 5.4, the Office shall also
				  require shelter facilities and shelter homes to take whatever additional steps that
				  it deems are necessary to correct any conditions in the shelter facility or shelter
				  home that may endanger in any way the health, safety, or well-being of the children
				  served.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.1 - Vehicle requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Vehicles used for transportation of children
				shall be in conformity with State motor vehicle law(s) and rules.
(b) Vehicles used for transportation of children
				to or from school, school-connected activity, day camp, summer day camp, nursery
				school, child care center or pre-school center shall meet the vehicle requirements
				for such vehicles.
(c) Vehicles used for
				transportation of children shall be maintained in safe operating condition and shall
				be properly registered and have a currently valid inspection sticker issued by the
				New Jersey Division of Motor Vehicles.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.2 - Driver requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The driver of a
				vehicle used for the purpose of transporting children shall possess a valid driver's
				license for that type of vehicle.
(b)
				The driver shall not transport more persons, including children and adults, than the
				capacity of the vehicle.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.3 - Safety practices

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Children shall never be left unattended in a
				vehicle.
(b) Children shall be loaded
				and unloaded from the curbside of the vehicle.
(c) The interior of each vehicle shall be
				maintained in a clean, safe condition with clear passage to operable
				doors.
(d) Child passenger restraint
				systems shall be used as required by
				N.J.S.A.
				39:3-76.
(e) There shall be no standees in any vehicle
				transporting children.
(f) When
				transporting more than six children under six years of age, there shall be one adult
				in addition to the driver in the vehicle at all times.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.4 - Transportation records

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility or shelter home shall
				keep on file the name of each driver and a photostatic copy of his or her valid
				driver's license.
(b) These records
				shall be available upon request to any authorized representative of the
				Office.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.5 - Insurance

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The shelter facility or shelter home shall
				maintain liability insurance for bodily injury or death in minimum amounts of $
				300,000 per person and $ 500,000 per accident.
(b) If transportation services are provided by a
				private individual or from under contract or other arrangement, the shelter facility
				or shelter home shall maintain a file copy of the individual's or firm's insurance
				coverage in the amounts specified in (a) above and make a copy of such coverage
				available to the Office upon request.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 53 - MANUAL OF STANDARDS FOR CHILDREN'S SHELTER FACILITIES AND SHELTER HOMES › Subchapter 6 - TRANSPORTATION REQUIREMENTS › Section 3A:53-6.6 - Special regulations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The following shall be required for shelter
				facilities and shelter homes serving handicapped, non-ambulatory children:
1. A ramp device shall be provided to permit entry
				and exit of a child from the vehicle. A hydraulic lift may be utilized provided that
				a ramp is also available in case of emergency.
2. Wheelchairs shall be securely fastened to the
				floor of the vehicle.
3. The arrangement
				of the wheelchairs shall provide an adequate aisle space and shall not impede access
				to the exit door of the vehicle.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 1 - GENERAL PROVISIONS › Section 3A:54-1.1 - Legal authority

Current through Register Vol. 56, No. 14, July 15, 2024
(a) This chapter is promulgated pursuant to the
				Family Day Care Provider Registration Act of 1987,
				N.J.S.A. 30:5B-16 et seq.
				( P.L. 1987, Chapter 27), which became effective April 27, 1987.
(b) Under
				N.J.S.A. 30:5B-16 et seq.,
				the Department of Children and Families has the authority to:
1. Adopt regulations for the:
i. Operation and maintenance of family child care
				sponsoring organizations; and
ii.
				Voluntary registration of family child care providers; and
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 1 - GENERAL PROVISIONS › Section 3A:54-1.3 - Approval requirements for sponsoring organizations

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A sponsoring
				organization shall obtain approval from the Office of Licensing pursuant to the
				legal authority specified in 3A:54-1.1(c) upon execution of a contract with the
				Department of Human Services.
(b) The
				Office of Licensing will conduct a triennial comprehensive programmatic inspection
				of the sponsoring organization to determine compliance with the applicable
				provisions of this chapter.
(c) If the
				sponsoring organization meets all applicable provisions of this chapter, the Office
				of Licensing will issue a letter of approval.
(d) The Office of Licensing will notify the
				sponsoring organization in writing if a letter of approval will not be
				issued.
(e) If the Office of Licensing
				determines that the sponsoring organization is in substantial compliance with all
				applicable provisions of this chapter, the Office of Licensing may issue a letter of
				temporary approval.
(f) The Office of
				Licensing may issue as many temporary approvals as it deems necessary. Each letter
				of temporary approval, however, may be issued for a period not to exceed six
				months.
(g) When a letter of temporary
				approval is issued, the Office of Licensing will provide a written statement
				explaining what the sponsoring organization must do to achieve full
				compliance.
(h) Each approval period,
				which may include the issuance of one or more letters of temporary approval and/or
				one letter of approval, shall be three years.
1.
				In determining the expiration date of the first letter of approval, the Office of
				Licensing shall compute the three-year approval period from the date of issuance of
				the first letter of approval or temporary approval.
2. In determining the expiration date of a renewed
				approval, the Office of Licensing shall compute the three-year approval period from
				the date on which the sponsoring organization's previous letter of approval
				expired.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 1 - GENERAL PROVISIONS › Section 3A:54-1.4 - Public access to records

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The Office of Licensing shall make the
				following items in its files available for public review:
1. Correspondence between the Office of Licensing
				and the sponsoring organization or other parties in matters pertaining to the Office
				of Licensing's review and inspection of the sponsoring organization;
2. Inspection/violation reports, where applicable,
				reflecting results of Office of Licensing inspections/reinspections of the
				sponsoring organization or of providers;
3. Forms and other standard documents used to
				collect routine data on the sponsoring organization and its program as part of its
				record of compliance with the Manual of Requirements;
4. Enforcement letters from the Office of
				Licensing requiring abatement of violations of the Manual of Requirements;
5. Completed complaint investigation reports,
				except for child abuse or neglect investigations or other information restricted
				from public access under the requirements of
				N.J.S.A.
				9:6-8.10a or other State law; and
6. Any other documents, materials, reports or
				correspondence that would normally be included as part of the public
				record.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 2 - ADMINISTRATION OF SPONSORING ORGANIZATIONS › Section 3A:54-2.1 - Sponsoring organization eligibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Any public agency or
				private not-for-profit agency or organization may apply to become a family child
				care sponsoring organization, provided the agency meets the eligibility requirements
				specified in (b) below.
(b) A family
				child care sponsoring organization, in order to secure, maintain, or renew a
				contract to provide registration services, shall:
1. Demonstrate the capability of providing
				administrative services, including, but not limited to, training, technical
				assistance, consultation, inspection, supervision and monitoring of family child
				care providers.
2. Meet the contracting
				requirements of the Department of Human Services, as specified in the Department of
				Human Services's Contract Policy and Information Manual and Cost Reimbursement
				Manual and all applicable requirements of the Manual of Requirements; and
3. Comply with all performance provisions and
				level of service provisions, as specified in the executed contract and its
				annexes.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 2 - ADMINISTRATION OF SPONSORING ORGANIZATIONS › Section 3A:54-2.2 - Administrative responsibility

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A privately operated
				sponsoring organization shall have a governing board that has the authority to:
1. Set overall administrative and operational
				policies for the sponsoring organization;
2. Ensure the financial viability of the
				sponsoring organization;
3. Establish
				policies pertaining to, but not limited to:
i.
				Program services; and
ii. Personnel
				recruitment, selection, training and performance evaluation; and
4. Oversee fiscal operations, including
				budget and resource development.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 2 - ADMINISTRATION OF SPONSORING ORGANIZATIONS › Section 3A:54-2.3 - Reporting requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring organization or any staff
				member shall verbally notify the Department's State Central Registry at
				1-877-NJ-ABUSE (1-877-652-2873) immediately, whenever there is reasonable cause to
				believe that a child has been subjected to abuse or neglect by a provider or any
				other person, pursuant to
				N.J.S.A.
				9:6-8.10.
(b) The sponsoring organization or any staff
				member shall notify the Office of Licensing at 1-877-667-9845 immediately of any
				imminent danger(s) or hazard(s) that threaten the health and safety of children in
				the provider's home.
(c) The sponsoring
				organization shall notify the Department and the Office of Licensing, verbally, at
				1-877-667-9845 of any of the following changes or events by the next working day
				after the sponsoring organization learns of their occurrence:
1. Injury that results in the admittance of a
				child to a hospital while in the care of a provider;
2. The death of a child while in the care of a
				provider;
3. Damage to the sponsoring
				organization's offices that affects the operation of family child care
				registration;
4. Any criminal
				conviction(s) of the staff of the sponsoring organization or of a provider,
				alternate provider, substitute provider, provider assistant, or member of a
				provider's household;
5. Cancellation of
				the sponsoring organization's general/comprehensive liability insurance coverage;
				and
6. Unanticipated permanent or
				temporary closing of the sponsoring organization.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 2 - ADMINISTRATION OF SPONSORING ORGANIZATIONS › Section 3A:54-2.4 - Sponsoring organization records

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring
				organization shall maintain in files located at its office the following records:
1. Administrative records:
i. The Manual of Requirements for Family Child
				Care Registration;
ii. The document
				providing information to parents, as specified in 3A:54-4.9(a);
iii. Staff records, as specified in
				3A:54-3.1(g);
iv. Documentation of
				training sessions provided to staff members, as specified in
				3A:54-3.4(a)2;
v. A copy of the
				sponsoring organization's insurance policies, as specified in the Department of
				Human Services's Contract Policy and Information Manual;
vi. Financial records, as specified in the
				Department of Human Services's Contract Policy and Information Manual;
vii. Documentation of provider training sessions,
				as specified in 3A:54-4.2(f);
viii.
				Files documenting denials, suspensions, revocations and nonrenewals of Certificates
				of Registration, as specified in 3A:54-4.6(d);
ix. Documentation of findings by the appeals
				committee, as specified in 3A:54-2.2(d)3;
x. Documentation of registration fees collected
				from providers, as specified in 3A:54-4.5(b); and
xi. A copy of contracts between the sponsoring
				organization and any subcontracted agency to perform services related to family
				child care registration, as specified in 3A:54-2.2(f)3.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 2 - ADMINISTRATION OF SPONSORING ORGANIZATIONS › Section 3A:54-2.5 - Complaints against a sponsoring organization

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Whenever the
				Office of Licensing receives a complaint questioning the compliance of a sponsoring
				organization with the requirements of the Family Day Care Provider Registration Act
				or of the Manual of Requirements, the Office of Licensing will initiate an
				investigation of the allegation within 10 working days to determine whether the
				complaint is substantiated.
(b) The
				Office of Licensing will notify the sponsoring organization of the results of the
				complaint investigation within 15 working days after the report of the Office of
				Licensing's investigation has been finalized. Such notification shall include the
				results of the investigation, in keeping with the New Jersey Open Public Records Act
				(N.J.S.A.
				47:1A-1 to 4), with the exception of any
				information not permitted to be disclosed under
				N.J.S.A.
				9:6-8.10a or other State law.
(c) If the complaint is substantiated or if any
				violations are cited as a result of the complaint investigation, the sponsoring
				organization shall abate the violation(s), in accordance with the time frame
				established by the Office of Licensing.
(d) Any individual filing a complaint against a
				sponsoring organization may do so anonymously. If the complainant reveals his or her
				identity, the name of the complainant shall be included in the Office of Licensing's
				records.
(e) A description of the
				complaint allegations and the substantiation or non-substantiation of each
				allegation shall be included in the Office of Licensing's records and shall be
				available for public review upon completion of the investigation by the Office of
				Licensing, with the exception of any information not permitted to be disclosed under
				N.J.S.A.
				9:6-8.10a or other State law.
(f) The sponsoring organization shall cooperate
				with the Office of Licensing whenever complaint investigations are
				conducted.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 3 - STAFF REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-3.1 - General staff requirements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The executive
				director or administrator and every staff member of a sponsoring organization shall:
1. Be of good character and reputation;
2. Be in sufficient physical, mental and emotional
				health to perform his or her duties satisfactorily; and
3. Possess skills, attributes and characteristics
				conducive to and suitable for directing a sponsoring organization and/or providing
				services to parents and providers, as specified in the Manual of
				Requirements.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 3 - STAFF REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-3.2 - Types and responsibilities of staff

Current through Register Vol. 56, No. 14, July 15, 2024
(a) Each sponsoring
				organization shall have an executive director or administrator who is responsible
				for the overall management and administration of the sponsoring organization's
				family child care registration program. The executive director or administrator
				shall designate a person to assume this responsibility in his or her
				absence.
(b) Each sponsoring
				organization shall have an on-site manager for each Department of Human Services
				(DHS) contracted county who is responsible for the daily operation for family child
				care registration in that county. The executive director or administrator may serve
				as the on-site manager.
(c) The
				sponsoring organization shall have sufficient staff to carry out the family child
				care registration program.
(d) The
				executive director/administrator may also serve as a staff member.
(e) The executive director/administrator or
				designee shall ensure:
1. That the sponsoring
				organization operates in full compliance with all applicable requirements of the
				Manual of Requirements;
2. That each
				provider operates in full compliance with all applicable requirements of the Manual
				of Requirements;
3. The supervision of
				all staff members assigned to the sponsoring organization's family child care
				registration program;
4. The development
				and implementation of policies and procedures for the day-to-day operation of the
				sponsoring organization's family child care registration program;
5. The orientation of staff members to the
				policies and procedures of the sponsoring organization;
6. The development and maintenance of
				administrative, fiscal and program records;
7. The training of staff members, as specified in
				3A:54-3.4, and providers, as specified in 3A:54-4.2; and
8. The development and implementation of a program
				of outreach and public relations, as specified in 3A:54-4.11, and technical
				assistance, as specified in 3A:54-4.8.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 3 - STAFF REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-3.3 - Staff qualifications

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The executive director or administrator and
				designee, if applicable, designated in N.J.A.C. 3A:54-3.2(a) shall possess the
				following:
1. A bachelor's degree; or
2. Three years of managerial or supervisory
				experience in the field of human services, child care services, child development,
				education, nursing, social work, or business.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 3 - STAFF REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-3.4 - Staff training

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The executive director/administrator shall:
1. Provide staff members with access to a copy of
				the Manual of Requirements for Family Child Care Registration; and
2. Ensure that staff, as appropriate, are trained
				in:
i. Recognizing and reporting child
				abuse/neglect, as specified in
				N.J.A.C.
				3A:54-2.3(a);
ii. Evaluating provider applicants, as specified
				in
				N.J.A.C.
				3A:54-4.1;
iii. Conducting pre-service and in-service
				training sessions for providers, as specified in
				N.J.A.C.
				3A:54-4.2;
iv. Monitoring providers, as specified in
				N.J.A.C.
				3A:54-4.7;
v. Providing technical assistance to providers, as
				specified in
				N.J.A.C.
				3A:54-4.8;
vi. Procedures for identification and referral of
				special needs children, as specified in
				N.J.A.C.
				3A:54-4.9(b);
vii. Implementing outreach and public relations
				for family child care, as specified in
				N.J.A.C.
				3A:54-4.11; and
viii. The requirements of the Manual of
				Requirements for Family Child Care Registration.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.1 - Evaluation of family child care provider applicants

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring
				organization shall provide to each applicant for a Certificate of Registration the
				following:
1. A copy of the Manual of Requirements
				for Family Child Care Registration;
2.
				An application form;
3. The names and
				addresses of all family child care networks known to the sponsoring organization and
				serving the applicant's geographic area; and
4. The name, address, and telephone number of the
				local resource and referral agency of the New Jersey Child Care Resource and
				Referral System serving the applicant's area, if other than the sponsoring
				organization.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.2 - Training of family child care providers

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring
				organization shall provide 18 hours of pre-service training for each provider or
				applicant and alternate provider prior to the issuance of a Certificate of
				Registration.
(b) The sponsoring
				organization shall ensure that the pre-service training includes an overview and
				information regarding, but is not limited to, the following subjects:
1. Child growth and development;
2. Discipline;
3. Safety, first aid and emergency evacuation
				procedures;
4. Health and
				sanitation;
5. Nutrition,
				developmentally appropriate and age-appropriate feeding;
6. Developmentally appropriate program
				activities;
7. Parent-provider
				communication;
8. Recognizing and
				reporting child abuse and neglect;
9.
				Reducing the risk and recognizing potential signs and symptoms of Abusive Head
				Trauma and Shaken Baby Syndrome;
10.
				Preventing Sudden Infant Death Syndrome and using safe sleeping practices, as
				recommended by the American Academy of Pediatrics (AAP);
11. Administering medication to
				children;
12. Prevention of and response
				to emergencies due to food and allergic reactions as specified in N.J.A.C.
				3A:54-6.14(i)1 and 2;
13. Including
				children with special needs in the family child care home;
14. Care plan implementation for children with
				special health care needs;
15.
				Prevention and control of infectious diseases (including immunization), as specified
				in N.J.A.C. 3A:54-6.8, 6.9, and 6.11;
16. Building and physical premises safety,
				including identification of and protection from hazards that can cause bodily
				injury, such as electrical hazards, bodies of water, and vehicular traffic, as
				specified in N.J.A.C. 3A:54-6.3 through 6.6.
17. Understanding New Jersey's family child care
				registration rules;
18. Understanding
				sponsoring organization operations, policies, and procedures;
19. Emergency preparedness and response planning
				for emergencies resulting from a natural disaster or a man-made caused event in the
				family child care home, as specified in N.J.A.C. 3A:54-6.4;
20. Appropriate precautions when transporting
				children, if applicable, as specified in N.J.A.C. 3A:54-6.7;
21. Cardiopulmonary resuscitation (CPR);
				and
22. First aid.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.3 - Issuance of a Certificate of Registration

Current through Register Vol. 56, No. 14, July 15, 2024
If the sponsoring organization determines that the provider
				  applicant is in full compliance with all applicable requirements of the Manual of
				  Requirements, the sponsoring organization shall issue a regular Certificate of
				  Registration.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.4 - Issuance of a temporary Certificate of Registration

Current through Register Vol. 56, No. 14, July 15, 2024
(a) If the sponsoring
				organization determines that the provider applicant is in substantial compliance
				with the applicable requirements of the Manual of Requirements, and provided that
				there are no serious or imminent hazards to the health, safety and well-being of the
				children, the sponsoring organization shall issue a temporary Certificate of
				Registration.
(b) When a temporary
				Certificate of Registration is issued, the sponsoring organization shall explain in
				writing what the provider must do to secure a regular Certificate of
				Registration.
(c) In determining the
				expiration date of the first regular Certificate of Registration, the sponsoring
				organization shall compute the three-year registration period from the date of the
				issuance of:
1. The first temporary Certificate of
				Registration, if any; or
2. The regular
				Certificate of Registration, if no temporary Certificate of Registration has been
				issued.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.5 - Collection of registration fees

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring
				organization shall collect a registration fee of $ 25.00 from the provider upon the
				issuance of an initial temporary, or initial or renewal regular Certificate of
				Registration.
(b) The sponsoring
				organization shall retain the funds generated by registration fees and shall
				maintain a record of the registration fees collected from the providers, in
				accordance with Department of Human Services contract requirements.
(c) The sponsoring organization shall ensure and
				document that the registration fees collected are directed to the maintenance or
				improvement of the sponsoring organization's family child care registration
				program.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.6 - Complaints against a provider

Current through Register Vol. 56, No. 14, July 15, 2024
(a) When the sponsoring
				organization receives a complaint of alleged violation(s) of the Manual of
				Requirements by a provider, other than child abuse or neglect, the sponsoring
				organization shall investigate the complaint within 10 working days to determine
				whether the complaint is substantiated and shall require the provider to abate any
				violations found. The sponsoring organization shall advise complainants that
				complaints may be made anonymously. The sponsoring organization's investigation
				shall include an inspection of the home whenever such an inspection is necessary to
				substantiate the complaint.
(b) If,
				during the course of investigating an allegation of child abuse or neglect, the
				Department determines that in order to protect the children it is necessary for the
				Department to remove children from a provider's home, the sponsoring organization
				shall suspend the Certificate of Registration, if the Office of Licensing recommends
				such action.
(c) The sponsoring
				organization shall maintain on file documentation of complaints against providers,
				and a Complaint Investigation Report designated by the Office of Licensing
				documenting the findings of the complaint.
(d) The sponsoring organization shall notify the
				provider of the results of the complaint investigation in writing within 15 working
				days after the report of the investigation has been finalized.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.7 - Monitoring of family child care providers

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring
				organization shall monitor each provider at least once every two years to evaluate
				the provider's compliance with the applicable requirements of the Manual of
				Requirements.
(b) The sponsoring
				organization shall annually monitor no less than 20 percent of the providers on a
				random basis.
(c) The sponsoring
				organization shall conduct annual, unannounced monitoring inspections prior to
				renewing the Certificate.
(d) The
				sponsoring organization shall monitor each provider prior to renewing the provider's
				Certificate of Registration.
(e) The
				sponsoring organization shall maintain on file a written report of each monitoring
				visit to the provider's home.
New Jersey Administrative Code › Title 3A - CHILDREN AND FAMILIES › Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION › Subchapter 4 - SERVICE REQUIREMENTS FOR SPONSORING ORGANIZATIONS › Section 3A:54-4.8 - Technical assistance

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The sponsoring organization shall provide
				technical assistance to providers and parents of enrolled children, which shall
				address, but not be limited to, the following areas:
1. Improving the provider's care of and service to
				children in the home;
2. Improving and
				strengthening communications between providers and parents;
3. Educating parents and providers in child care
				and child development; and
4. Answering
				providers' and parents' questions regarding family child care.