reglab/statecodes huggingface dataset:
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 4 - TEMPORARY EMPLOYMENT › Section 273-4-005 - INSURANCE

Current through June 17, 2024
Temporary employees of the state who have a work assignment
				  of at least six month's duration and who work at least 20 hours per week may
				  purchase health insurance through Nebraska State Insurance Program. The state
				  will pay the same proportion of the insurance premium for temporary employees
				  as is established through the collective bargaining process for permanent
				  employees.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 4 - TEMPORARY EMPLOYMENT › Section 273-4-006 - LENGTH OF SERVICE

Current through June 17, 2024
Length of service for temporary assignments are monitored by
				  DAS-State Personnel Division. When a temporary employee leaves a position in
				  one agency and goes to a position in a different agency, a new period of
				  temporary employment begins. A transfer to another division or department
				  within the same agency does not constitute the beginning of a new period of
				  temporary employment. Temporary employees who complete assignments may return
				  to the same assignment after a 30-calendar-day break in
				  service.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 4 - TEMPORARY EMPLOYMENT › Section 273-4-010 - COMPENSATION

Current through June 17, 2024
Employees hired into State temporary positions are
				  compensated at the hiring rate for the classification assigned to the position
				  according to the Pay Plan administered by DAS-State Personnel Division.
				  Exceptions need approval of the Director.
010.01
REHIRING FORMER
				EMPLOYEES.
A former permanent employee returning to work in a
				temporary capacity, in the same class within the State Classified Personnel
				System, may be rehired at the same rate the employee was receiving when he/she
				left State employment.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 5 - PROBATIONARY PERIODS › Section 273-5-001 - NEW HIRE

Current through June 17, 2024
New hires are required to serve an original probationary
				  period of six months from date of hire, rehire, or transfer and will be so
				  notified. An employee will be removed from original probation status on the day
				  following the end of the original probationary period, unless notified of
				  extension (see 002. below) or separation (see 003. below) by the agency head.
				  The agency head will notify the employee in writing of successful completion of
				  the probationary period.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 5 - PROBATIONARY PERIODS › Section 273-5-002 - EXTENSION OF ORIGINAL PROBATION

Current through June 17, 2024
An agency head may extend the original probation of an
				  employee for reasons of performance, transfer, or promotion for a period not to
				  exceed a total of one year from the date of hire, rehire, or transfer. The
				  employee will be notified in writing of the extension before the expiration of
				  the probationary period.
002.01 The
				notification of extension will include the specific period of extension In
				cases of extension for performance reasons, the employee will be provided
				specific performance improvement requirements.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 5 - PROBATIONARY PERIODS › Section 273-5-003 - SEPARATION DURING ORIGINAL PROBATION

Current through June 17, 2024
Employees may be separated at any time during the original
				  probationary period. The agency head will notify the employee in writing of the
				  date the separation is effective. The reason for separation will be documented
				  in the employee's personnel file, and the employee will be informed regarding
				  the reasons for separation. Employees who are separated while on original
				  probation do not have grievance rights.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 5 - PROBATIONARY PERIODS › Section 273-5-004 - TRANSFERS

Current through June 17, 2024
In the case of personnel actions (promotion, lateral move or
				  move to a lower position) employees may be required by the agency head to serve
				  a probationary period. (Note -- this is not another original probationary
				  period.) This probationary period in no way affects the grievance rights of an
				  employee. The length of the probationary period is at the agency head's
				  discretion, but shall not exceed six months, beginning on the date of the
				  transfer. If a transferred employee under probation is not performing
				  adequately in a new position, the employee may be reverted to the previous
				  position and pay rate at the sending agency head's discretion. The employee may
				  also apply for any open position for which he/she is qualified to hold. If no
				  other position is available for transfer, the agency head may reassign the
				  duties of the employee, reclassify the employee to a classification of a lower
				  pay range or terminate the employee at the agency head's
				  discretion.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-001 - CLASSIFICATION PLAN

Current through June 17, 2024
The classification plan is based on a systematic review and
				  analysis of the duties and responsibilities of all positions in the State
				  Classified Personnel System. Classification is based on a variety of factors,
				  including duties performed, the scope and level of responsibilities assigned,
				  the nature and extent of supervision received and/or exercised, and the
				  knowledge, abilities and skills required. All positions having similar duties
				  and responsibilities are grouped into classes and are assigned to a pay
				  range.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-003 - CLASS TITLES

Current through June 17, 2024
The assigned class title and class code are the official
				  designations for every class for personnel, budget, and payroll administration
				  purposes. However, working titles may be used in day-to-day business, if
				  desired.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-004 - AGENCY HEAD AUTHORITY AND RESPONSIBILITIES

Current through June 17, 2024
When significant changes in duties and/or responsibilities
				  are made to a position, or when a new position is created, the agency head will
				  submit a current Position Description Questionnaire (PDQ) to the Classification
				  and Compensation, DAS-State Personnel Division, for classification
				  review.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-005 - CLASSIFICATION DELEGATION

Current through June 17, 2024
The Director may delegate limited classification authority to
				  agencies. Such classification authority must be in writing and will specify the
				  classes, or series of classes, for which an agency has authority, the time
				  period for which authorization is given, as well as the reporting requirements.
				  The Director may revoke such authority at any time.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-006 - UNDERSTAFFING

Current through June 17, 2024
For the purpose of training, an agency head may understaff a
				  position with an employee of a lower class within the same series. The duties
				  and salary must reflect the employee's classification. Understaffing a position
				  is limited to one year unless an extension is authorized by the
				  Director.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-007 - REQUESTS FOR CLASSIFICATION REVIEWS

Current through June 17, 2024
Classification reviews may be requested by any of the
				  following:
007.01 Employees may
				request a review of their classification at any time, provided that the
				position has not been reviewed and/or a classification decision letter issued
				by the DAS-State Personnel Division in the previous six months. Requests may be
				made by completing a Position Description Questionnaire (PDQ) and submitting
				it, along with a request to the immediate supervisor for review. The supervisor
				will review the information submitted by the employee and submit all materials
				to the next level within the agency, according to agency policy. The agency
				will have up to 45 work days to review such information and, if necessary,
				change the assignment of duties and responsibilities of a position, and will
				forward the employee's request to the DAS-State Personnel Division for review.
007.01(A) If an agency changes the assignment
				of duties and responsibilities of an occupied position, they will inform the
				employee, in writing, of the changes and effective date of the
				changes.
007.01(B) The employee may
				withdraw their request for reclassification at any time.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 6 - CLASSIFICATION › Section 273-6-008 - RECLASSIFICATION

Current through June 17, 2024
No position may be classified or reclassified without written
				  authorization of the DAS-State Personnel Division. The pay change takes effect
				  from the date the agency changed the work and initiated the request
				  reclassification process.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-001 - GENERAL

Current through June 17, 2024
Utilization of the provisions in this chapter will be managed
				  within existing budget limitations. All employees will be hired at the hiring
				  rate of the pay range for their class, except as described below.
001.01
INCREASED HIRING
				RATES.
When an applicant has training and/or experience which
				exceeds the entry level qualifications for the class or there are demonstrated
				recruitment difficulties, at an agency head's discretion, an applicant may be
				hired at a rate up to the minimum permanent rate.
001.02
WRITTEN PERMISSION
				REQUIRED.
Agency heads may offer a salary above the minimum
				permanent rate with written authorization from the Director. Factors the
				Director may consider in authorizing an above-permanent rate offer include:
(A) Recruiting difficulties for the
				position;
(B) Unique skills and/or
				experience of the candidate that exceed a typical applicant;
(C) How the requested salary compares to
				other agency employees occupying the same class or class series;
(D) Salary market information; and
(E) Operational impact to the State if this
				applicant is not hired.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-002 - SALARY INCREASES UPON COMPLETION OF ORIGINAL PROBATION

Current through June 17, 2024
At the agency head's discretion, employees may be eligible
				  for a 5% raise or a raise to the minimum permanent rate, upon completion of
				  their original probationary period.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-003 - PAY RANGE CHANGES

Current through June 17, 2024
003.01
PROMOTIONS.
003.01(A)
				an agency head may promote an employee to a higher pay range under the
				following circumstances:
(i) A non-supervisory
				employee has held same role for three years; or
(ii) The employee exceeds expectations of
				current role and meets minimum qualifications of the pay range.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-004 - SALARY ADJUSTMENTS WITHIN PAY RANGE

Current through June 17, 2024
Agency heads may request salary adjustments (up or down) for
				  their employees, from the Director. Reasons for such requests may include the
				  following:
(A) Internal pay equity
				within an agency for similar jobs with disparity in pay;
(B) If hiring above minimum permanent due to
				superior qualifications causes inequity for current, equally qualified
				staff;
(C) If a single position
				within a class has unique responsibilities/skill requirements which
				significantly distinguish it from others in the class;
(D) Retention issues (i.e., high turnover,
				market issues);
(E) Increased
				workload that is considerable, yet does not warrant reclassification (i.e.,
				lead worker responsibilities); or
(F) To reward sustained high
				performance.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-005 - TEMPORARY REASSIGNMENT TO A HIGHER PAY RANGE

Current through June 17, 2024
An employee temporarily promoted to a classified position to
				  fill a vacancy, or to fill in for a leave period exceeding 15 calendar days,
				  should be paid at least the hiring rate of the new pay range. The salary
				  increase can begin on the first day of reassignment but will begin no later
				  than the 16th day following the temporary promotion. At the end of this
				  temporary reassignment, the employee's salary will be reduced to the amount
				  paid prior to the temporary promotion, except that any performance-based pay
				  increases and any general salary increases will be added back into the
				  employee's base salary. Temporary promotions will not exceed one year unless
				  authorized by the Director.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-006 - PERFORMANCE-BASED PAY INCREASES

Current through June 17, 2024
The purpose of performance-based pay increases is to give
				  agencies the opportunity to recognize performance which is documented in the
				  annual performance appraisal. Performance-based pay increases shall comply with
				  DAS-State Personnel guidelines, or with an agency's pay for performance plan
				  approved by the Director.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 7 - COMPENSATION › Section 273-7-007 - BONUS PAYMENTS

Current through June 17, 2024
In accordance with current administration
				  policies/directives, agency heads may grant single or multiple bonus lump sum
				  payments of up to a total of $1,000 per individual during a fiscal
				  year.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-001 - WORK WEEK

Current through June 17, 2024
Agency heads determine each employee's work week, which
				  consists of seven consecutive calendar days, except for institutional, law
				  enforcement or protection employees (Sections 004. and 005. below). The work
				  week of each employee will be documented in the agency's files. Full-time
				  employees eligible for overtime (non-exempt employees) must account for at
				  least 40 hours of work or leave time per week. All employees will be informed
				  of their work week. Employee leave hours used during the work week will be
				  credited back to the employee before overtime may be earned.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-002 - WORK SCHEDULE

Current through June 17, 2024
Management sets each employee's work schedule and may
				  schedule employees to work evenings, weekends, and/or holidays. Overtime may be
				  assigned to an employee based on immediate availability or special job
				  qualifications.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-003 - OVERTIME COMPENSATION ELIGIBILITY

Current through June 17, 2024
Agencies are responsible for making overtime eligibility
				  determinations based on Fair Labor Standards Act (FLSA) requirements.
003.01
SALARY REQUIREMENT FOR
				EXEMPT STATUS.
An employee paid on a salary basis is considered
				exempt from the overtime portion of the FLSA. An employee is considered to be
				paid "on a salary basis" if the employee regularly receives, each pay period, a
				predetermined amount constituting all, or part of, his or her compensation.
				This "salary" is not subject to reduction for absences of less than one day.
				The use of sick, vacation, or compensatory time for less than one-day absences
				is not considered a reduction in salary, but rather use of an employee
				benefit.
003.02
EXEMPT.
Employees determined to be exempt from the
				FLSA are not eligible for overtime compensation. The agency head, at his/her
				discretion, may request approval from the Director to grant straight time
				overtime compensation to exempt staff for special circumstances or emergency
				situations.
003.03
NON-EXEMPT.
These employees receive compensation at
				one and one-half times their hourly rate in the form of either pay or
				compensatory time off, at the agency head's discretion, for hours worked in
				excess of 40 hours in any work week. (Other standards apply for hospital, law
				enforcement and fire protection workers - Sections 004. and 005. below.) Leave
				time (vacation, sick, etc.) is not considered as hours worked. Holidays are
				counted as hours worked.
003.04
RECONSIDERATION OF EXEMPT/NON-EXEMPT STATUS.
Employees
				may request their agency reconsider the exempt/non-exempt status of their
				position.
003.05
AUTHORIZATION.
Overtime hours will be authorized in
				accordance with agency policy.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-004 - INSTITUTIONAL OVERTIME

Current through June 17, 2024
Agencies engaged in the operation of a hospital or an
				  institution primarily engaged in the care of the sick, aged, mentally ill or
				  developmentally disabled residents housed at state facilities may establish a
				  period of eight hours per day and 80 hours per 14 consecutive calendar days for
				  the purpose of determining overtime compensation (rather than the
				  40-hour-per-week standard).
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-005 - LAW ENFORCEMENT AND FIRE PROTECTION OVERTIME

Current through June 17, 2024
Agencies having police, law enforcement or correctional
				  security personnel may establish a period of 171 hours in a consecutive 28-day
				  period for the purposes of determining overtime compensation (rather than the
				  40-hour-per-week standard).
005.01
				Agencies having fire protection personnel may establish a period of 200 hours
				in a consecutive 28-day period for the purposes of determining overtime
				compensation (rather than the 40-hour-per-week standard)
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-006 - NON-EXEMPT COMPENSATORY TIME

Current through June 17, 2024
Upon proper agency authorization, up to 240 hours of
				  compensatory time (not more than 160 hours of actual overtime hours worked) may
				  be accumulated by an employee. Fire protection, law enforcement employees and
				  correctional security personnel may accumulate up to 480 hours of compensatory
				  time (not more than 320 hours of actual overtime hours worked). Time
				  accumulated over the above noted amounts will be paid for at time and one-half
				  rates. Payment of overtime will be paid at the employee's current hourly rate,
				  or at the average regular rate of pay for the final three years of employment,
				  whichever is higher. Between December 25 and December 31 of each year, an
				  employee may elect by notifying the Agency in writing, to receive payment for
				  unused compensatory time accumulated during the prior State fiscal year.
				  Compensatory time hours not paid will be continued in the employee's
				  compensatory time balance.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-008 - DUAL EMPLOYMENT

Current through June 17, 2024
Employees holding jobs in two agencies may be eligible for
				  overtime compensation. To determine overtime obligations, agencies will contact
				  DAS-State Personnel Division before employing an individual who is already
				  employed by another agency of state government.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 8 - WORK SCHEDULES AND OVERTIME › Section 273-8-010 - JOB SHARING

Current through June 17, 2024
With approval of the Director, agency heads may permit job
				  sharing. Job sharing allows for a permanent part-time arrangement in which jobs
				  can be restructured to accommodate two people working a total of 40 hours per
				  week in one position.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-001 - AUTHORIZED LEAVE

Current through June 17, 2024
Authorized leave types include holiday, vacation, sick,
				  injury, military, civil, bereavement, Family Medical, and leave of absence.
				  Holiday, vacation, sick, and bereavement leave need supervisor authorization.
				  The employee will provide appropriate documentation requested by the
				  supervisor.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-003 - HOLIDAYS

Current through June 17, 2024
See Neb. Rev. Stat. §
									84-1001.
003.01
WEEKEND
				HOLIDAYS.
When a holiday falls on the first day of an employee's
				weekend, it will be observed on the preceding day. When a holiday falls on the
				second day of an employee's weekend, it will be observed on the following day.
				A weekend is two consecutive days off in the employee's normal work
				schedule.
003.02
WORK
				ON AN OBSERVED OR ACTUAL HOLIDAY.
Full-time or part-time
				employees, not to include temporary employees, eligible for time and one-half
				overtime will receive time and one- half compensation, either in the form of
				pay or time off within the next 12-month period, for hours actually worked on
				the holiday (either observed or actual, but not both). This is in addition to
				holiday leave pay for hours scheduled to work that day. All hours worked on a
				holiday in excess of an employee's normally scheduled work day will be
				compensated at two times the employee's normal hourly rate. In no case will an
				employee receive both additional pay and time off for an observed or actual
				holiday.
003.03
ELIGIBILITY FOR HOLIDAY LEAVE.
Unless excused by their
				supervisor, employees will be in a pay status on the work day immediately
				preceding and the work day immediately following an observed holiday in order
				to receive compensation for that day. Employees will not receive holiday pay or
				time off if the holiday occurs during a period of non-paid leave. However, if
				the holiday occurs during a paid leave, the employee is considered to be on
				holiday leave for the day of the holiday, rather than any other type of
				leave.
003.04
TRANSFERRING EMPLOYEES.
Holidays which fall between
				the dates of transfer from one state agency to another are paid for by the
				agency from which the employee is transferring.
003.05
HOLIDAY LEAVE FOR
				TEMPORARY EMPLOYEES.
Temporary employees are not eligible for
				holiday leave, and if directed to work on a holiday or observed holiday, are
				paid for the time worked at their normal rate of pay.
003.06
HOLIDAY
				LEAVE.
Full-time employees will receive holiday compensation equal
				to one-fifth of their normal scheduled work week for each paid holiday.
003.06(A)
HOLIDAY LEAVE FOR
				PART-TIME EMPLOYEES.
Employees working part-time schedules will
				receive paid time off for holidays on a pro-rated basis. Agencies will use the
				budgeted percentage of the full time FTE (1.00) when calculating the amount of
				earnings (e.g., a .60 FTE employee would receive 4.8 hours holiday leave for
				each holiday (.60 FTE x 8 hours (for full-time) = 4.8 hours)).
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-004 - VACATION LEAVE

Current through June 17, 2024
See Neb. Rev. Stat. §
									81-1328.
004.01
BALANCING OF VACATION
				LEAVE.
All employees' accumulated vacation time in excess of 280
				hours will be forfeited as of December 31 of each calendar year. Excess
				carryover leave may be approved by the agency head. In these cases, the agency
				head will assure hours carried over are used within the next six months. In no
				case will approved carry over vacation continue from year to year.
004.01(A) This subsection has been adjusted
				pursuant to Neb. Rev. Stat. §
										81-1317.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-005 - CATASTROPHIC LEAVE

Current through June 17, 2024
When an employee experiences a catastrophic event, he/she may
				  request catastrophic leave donations. Catastrophic Leave is available only to
				  employees who have exhausted their own earned sick leave and only with approval
				  of the agency head.
005.01
ELIGIBILITY OF RECIPIENT.
Employees must meet the
				following criteria before request(s) for donations can be made:
(A) Be suffering a serious illness or injury
				resulting in a prolonged absence of at least 30 work days during the past six
				months;
(B) Produce satisfactory
				medical verification;
(C) Have
				completed original probation;
(D)
				Have exhausted all earned sick leave; and
(E) Have not offered anything of value in
				exchange for the donation.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-006 - MATERNITY LEAVE DONATION (MLD) PROGRAM

Current through June 17, 2024
When a mother needs to be away from work due to a birth of a
				  child, she may request MLD. MLD is available only to employees who have
				  exhausted their own earned sick leave, in conjunction with an approved Family
				  Medical Leave (FML) under the Family Medical Leave Act and only with approval
				  of the agency head and/or designee.
006.01
ELIGIBILITY OF
				RECIPIENT.
Employees must meet the following criteria before
				request(s) for donations can be made:
(A) Be
				the expectant or new mother of a newborn baby;
(B) FML request has been approved by the
				agency;
(C) Have exhausted all
				earned sick leave; and
(D) Have not
				offered anything of value in exchange for the donation.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-007 - SICK LEAVE

Current through June 17, 2024
See Neb. Rev. Stat. §
									81-1320.
007.01
CONDITIONS FOR USING SICK
				LEAVE.
The following conditions are the only valid reasons sick
				leave may be used:
(A) An employee is unable
				to perform his/her duties because of sickness, disability or injury. Pregnancy,
				post-natal recovery and miscarriage will be considered temporary
				disabilities;
(B) An employee
				obtains medical, surgical, dental or optical examinations or
				treatment;
(C) An employee's
				presence at work jeopardizes the health of others by exposing them to a
				contagious disease; or
(D) The
				illness, disability, injury or medical, surgical, dental or optical appointment
				of a family member demands the employee's presence. Family member means a
				spouse, child, or parent. At the agency head's discretion, the definition of
				family may be broadened. Employees may use vacation time for care of family
				members when their presence is helpful, but not essential, if approved by the
				agency head.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-008 - VACATION AND SICK LEAVE ADJUSTMENTS

Current through June 17, 2024
008.01
ADVANCEMENT OF VACATION AND SICK LEAVE.
Agency heads
				may advance up to 80 hours of vacation and sick leave to employees (pro-rated
				for part-time employees). Employees must reimburse the state for all used
				unearned vacation and sick leave upon separation or transfer.
008.02
LEAVE FOR EMPLOYEES
				WORKING FOR MORE THAN ONE AGENCY.
Employees working for more than
				one agency earn vacation and sick leave from each agency.
008.03
TRANSFERRING VACATION AND
				SICK LEAVE BALANCE TO ANOTHER AGENCY.
Employees who transfer from
				one agency to another in the State Classified Personnel System will have their
				accrued vacation and sick leave transferred to the new agency and will not
				start with a negative balance. Upon mutual agreement between the two agencies
				involved and the employee, a portion of accumulated vacation leave may be
				transferred to the new agency, with the former agency paying the employee for
				the untransferred portion. Employees who transfer from a non-classified agency
				to the State Classified Personnel System will have transferred to the new
				agency the amount of vacation and sick leave they would have earned had they
				been in the State Classified Personnel System, minus the vacation and sick
				leave used, and will not start with a negative balance.
008.04
VACATION AND SICK LEAVE
				ACCUMULATION FOR EMPLOYEES.
Employees will be in a pay status in
				order to earn vacation and sick leave. Part-time employees earn vacation and
				sick leave in proportion to their budgeted percentage of the full-time FTE.
				Leave is not earned until after the pay period has ended and, therefore, is not
				available for use until the following pay period.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-009 - BEREAVEMENT LEAVE

Current through June 17, 2024
Up to five days of bereavement leave may be granted to
				  employees for death in the family. For purposes of this section, family means a
				  spouse, father, mother, grandfather, grandmother, sister, brother, child,
				  grandchild, spouse of any of these, or someone who bears a similar relationship
				  to the spouse of the employee. Step-persons and unborn persons bearing these
				  relationships are included. At the agency head's or his/her designee's
				  discretion, the definition of family may be expanded to include other
				  individuals with a similar personal relationship to the employee as that of a
				  family member.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-010 - INJURY LEAVE AND WORKERS' COMPENSATION

Current through June 17, 2024
Will be administered according to the Nebraska Workers'
				  Compensation Act, Neb. Rev. Stat. §§
									48-101 to
				  48-1,117.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-011 - MILITARY LEAVE

Current through June 17, 2024
011.01
FEDERAL STATUS, ACTIVE SERVICE.
State employees
				(including temporary employees) who are members of the Nebraska National Guard
				or any other reserve component will be entitled to a military leave of absence
				from their respective duties, without loss of pay as prescribed below, when
				employed with or without pay, under the orders or authorization of a competent
				authority in the active service of the State or of the United States. Members
				who normally work or are normally scheduled to work 120 hours or more in three
				consecutive weeks will receive a military leave of absence of 120 hours each
				calendar year. Members who normally work, or are normally scheduled to work,
				less than 120 hours in three consecutive weeks will receive a military leave of
				absence each calendar year equal to the number of hours they normally work or
				would normally be scheduled to work, whichever is greater, in three consecutive
				weeks. Such military leave of absence may be taken in hourly increments and
				will be in addition to the regular annual leave. ("Annual leave" is interpreted
				to mean "vacation leave" for state employees.) Such orders will be from the
				Adjutant General's office of the Nebraska National Guard or from a reserve
				component which has specific authority to issue military orders.
011.01(A) When an employee's active service
				period continues into a new calendar year, the employee becomes eligible for
				another 120 hours of military leave on January 1 of the new calendar year. The
				agency will contact the employee or a member of the employee's family to advise
				them of this eligibility. The employee may choose to utilize it or save it for
				later in the calendar year. In no case does the leave carry over into another
				calendar year. The employee, or duly delegated family member, will notify the
				agency, in writing, of their decision.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-012 - CIVIL LEAVE

Current through June 17, 2024
012.01
JURY DUTY.
If an employee is called to serve as a
				juror, he/she is entitled to paid civil leave in addition to jury duty pay.
				Employees must return to work when not actually serving as a juror on a daily
				basis.
012.02
ELECTION
				BOARD DUTY.
If an employee is appointed on an election or counting
				board, he/she is entitled to paid civil leave in addition to pay for this
				service.
012.03
VOTING
				TIME.
All employees will be given up to two hours for the purpose
				of voting, provided the employee does not have sufficient time before or after
				regular duty hours to vote.
012.04
COURT APPEARANCES.
012.04(A) Time spent by employees appearing
				in court as a function of their job are considered as hours worked. All witness
				fees and reimbursements received as a result of these court appearances will be
				returned to the State.
012.04(B)
				Employees attending court as a plaintiff, defendant or witness on non-work
				related matters may use vacation leave or earned compensatory time. In the
				event the employee is subpoenaed for non-work related matters and does not have
				vacation leave or compensatory time, the agency head will grant leave of
				absence. Any witness fees paid to the employee for these court appearances will
				be kept by the employee.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-013 - LEAVE OF ABSENCE

Current through June 17, 2024
Agency heads may grant employees (including temporary
				  employees) an unpaid leave of absence, not to exceed one year (except for
				  military service and some worker's compensation cases), when such absences will
				  not interfere with the best interests of the State. An unpaid leave of absence
				  longer than a year needs Director approval.
013.01 During the leave of absence, the
				temporarily vacated position may be filled by either employing a temporary
				employee or assigning another qualified employee to assume the duties of the
				position.
013.02 Sick and vacation
				leave will not accrue during a leave of absence.
013.03 Sick and vacation leave earned but
				unused prior to leave of absence will be carried forward upon the employee's
				return.
013.04 The employee's
				service date will be adjusted for the total of non-pay absences in excess of 14
				consecutive calendar days, except when an employee is still eligible for
				worker's compensation payments.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-015 - LEAVE FOR PART-TIME EMPLOYEES

Current through June 17, 2024
All types of leave are granted in proportional amounts for
				  part-time employees. Agencies will use the budgeted percentage of the annual
				  FTE when calculating leave earnings for part-time employees.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-016 - GOVERNOR APPOINTED COMMITTEES

Current through June 17, 2024
When the Governor appoints an employee to serve on a
				  committee, board or other body, time spent at meetings of the committee, board
				  or other body crossing the employee's normal work hours will be considered
				  hours worked.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 9 - PROVISIONS FOR LEAVE › Section 273-9-017 - FAMILY AND MEDICAL LEAVE

Current through June 17, 2024
017.01
ELIGIBILITY.
Family and Medical Leave is unpaid time
				off from work except when an employee chooses to use vacation or sick leave as
				part of their 12 weeks of Family and Medical Leave. An employee needs to have
				at least 12 total months of service and at least 1250 hours of paid service in
				the previous 12-month period to be eligible for Family and Medical Leave.
				Temporary employment with the State of Nebraska counts toward an employee's
				eligibility.
017.02
CONDITIONS FOR USING FAMILY AND MEDICAL LEAVE.
An
				employee may use Family and Medical Leave for the following reasons:
017.02(A) Because of the birth of a child of
				the employee.
017.02(B) Because of
				the adoption or placement of a foster care child with the employee.
017.02(C) In order to care for the serious
				health condition of the employee's spouse, child or parent.
017.02(C)(i) "Child" may include
				stepchildren, foster children or certain other children having more than a
				short-term residence in the employee's home, such as legal wards of the
				employee.
017.02(C)(ii) Care for
				mother-in-law or father-in-law is not included. However, "parent" may include
				individuals other than biological or adoptive parents who served in a long-term
				parental role for the employee.
017.02(D) Because of the serious health
				condition of the employee.
017.02(D)(i)
				Serious health conditions are defined as illness, injury, impairment or
				physical or mental conditions that involve:
(1) in-patient care,
(2) absence from work, school or other
				regular daily activities for more than three calendar days and continuing
				treatment by a health care provider, or
(3) continuing treatment by (or under the
				supervision of) a health care provider for a chronic or long-term health
				condition that is incurable or so serious that, if not treated, would likely
				result in a period of incapacity of more than three calendar days, or prenatal
				care.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 10 - PERFORMANCE MANAGEMENT › Section 273-10-001 - PERFORMANCE STANDARDS/EXPECTATIONS

Current through June 17, 2024
Agencies shall establish performance goals and expectations
				  for their employees and must communicate such to each employee. Performance
				  feedback, whether favorable or unfavorable, should be communicated to the
				  employee frequently and in writing whenever practical.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 10 - PERFORMANCE MANAGEMENT › Section 273-10-002 - PERFORMANCE EVALUATIONS

Current through June 17, 2024
Agencies shall regularly evaluate employee performance and
				  provide feedback on performance to the employee. Performance evaluations will
				  be prepared for all employees as indicated below.
002.01 Upon completion of the original
				probationary period.
002.02 At
				least on an annual basis with date to be determined by the agency or statewide
				timeline for participation in pay for performance.
002.03 Performance reviews should be
				completed on the established state-wide performance management
				system.
002.04 On occasions when
				the supervisor desires to record performance worthy of recognition, either
				favorable or unfavorable. Reasons for submission of this type of special report
				will be explained in the report.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 10 - PERFORMANCE MANAGEMENT › Section 273-10-003 - ADMINISTRATION

Current through June 17, 2024
003.01 After completion of the evaluation, it
				is recommended that the report be reviewed by the evaluator's supervisor(s)
				prior to discussion with the employee.
003.02 Performance evaluations will then be
				discussed with the employee, who will have the opportunity to add his/her
				comments. The signing of the performance evaluation by the employee does not
				signify the employee's agreement with the content, but only that he/she has
				reviewed the performance evaluation, that it has been discussed with the
				employee and that the employee has been given an opportunity to comment. The
				evaluator will sign and date the performance evaluation. If the employee
				refuses to sign, the supervisor and witness will document the employee's
				refusal on the employee's performance evaluation form. The employee may attach
				written comments regarding the evaluation if he/she desires. These comments
				will be submitted within 30 calendar days of the date of the report.
003.03 Each employee will receive a copy of
				his/her performance evaluation and a copy of each performance evaluation will
				be included in the employee's personnel record.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 10 - PERFORMANCE MANAGEMENT › Section 273-10-004 - EVALUATORS

Current through June 17, 2024
Employees will be evaluated by their immediate supervisor. If
				  in the agency's judgement it is not practical for the immediate supervisor to
				  complete the evaluation, the next level supervisor may do so.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 11 - EMPLOYEE RECORDS › Section 273-11-001 - ACCESSIBILITY OF RECORDS

Current through June 17, 2024
The records of the DAS-State Personnel Division are public
				  and will be made available to the requesting parties in accordance with
				  procedures prescribed by the Director and Neb. Rev. Stat. §
									84-712.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 11 - EMPLOYEE RECORDS › Section 273-11-002 - MAINTENANCE OF RECORDS

Current through June 17, 2024
Each agency covered by the State Classified Personnel System
				  should maintain personnel records including:
(A) Individual vacation and sick leave
				records;
(B) Record of employee's
				performance report(s);
(C) Record
				of all personnel transaction forms pertaining to individual employees;
				and
(D) Record of documents
				initiated by the employee that affect pay.
002.01 Former employees' personnel files may
				be destroyed in accordance with all applicable Records Management records
				retention and disposal schedule(s) and each type of document within such files
				will need to be evaluated accordingly.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 11 - EMPLOYEE RECORDS › Section 273-11-003 - RIGHTS OF REVIEW

Current through June 17, 2024
Employees and former employees can review their personnel
				  file maintained at the employing agency during regular office hours. The review
				  may be done in the presence of a supervisor or HR staff.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 11 - EMPLOYEE RECORDS › Section 273-11-004 - NEGATIVE DOCUMENTATION

Current through June 17, 2024
Documentation (including performance reports) which reflects
				  unfavorably on an employee or former employee should not be placed in their
				  personnel file without their knowledge.
004.01 Employees or former employees have the
				right to file a written rebuttal within 30-calendar days from date of notice to
				any item placed in their personnel file with the exception of grievances
				settled in accordance with Chapter 13, Section 004. This written rebuttal will
				be placed in their personnel file.
004.02 Records of disciplinary action will be
				maintained in the employee's personnel file.
004.03 Records of disciplinary action will
				not be removed from an employee's personnel file after separation of the
				employee.
004.04 The provisions of
				the section are not applicable to temporary employees. See Chapter 4 for
				relevant information on temporary employees.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 11 - EMPLOYEE RECORDS › Section 273-11-005 - DIRECTOR'S AUTHORIZATION

Current through June 17, 2024
The Director has the authority to obtain from any classified
				  agency any documents relating to personnel administration that the Director
				  deems necessary for the proper administration of the State Classified Personnel
				  System.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 12 - REDUCTION IN FORCE › Section 273-12-001 - GENERAL

Current through June 17, 2024
The agency head has discretion to decide when a reduction in
				  force is necessary, what form that will take, and what classes and positions
				  will be affected. The purpose of this chapter is to outline procedures for
				  reduction in force and provide alternatives.
Nebraska Administrative Code › Topic - ADMINISTRATIVE SERVICES, DEPARTMENT OF › Title 273 - STATE PERSONNEL DIVISION › Chapter 12 - REDUCTION IN FORCE › Section 273-12-002 - FURLOUGHS

Current through June 17, 2024
A furlough is defined as placing an employee in a temporary,
				  non-duty, non-pay status because of lack of funds.
002.01 An employee may be placed on furlough
				for a period of consecutive days/weeks or discontinuously over a period of time
				(i.e., one work day per six-month period).
002.02 Furlough plans will be submitted to
				the Director for approval.