Nebraska Administrative Code › Topic - HEALTH AND HUMAN SERVICES SYSTEM › Title 15 - AGING SERVICES › Chapter 2 - DESIGNATION, AREA PLAN, AND BUDGET › Section 15-2-006 - AREA PLAN

Current through June 17, 2024
An Area Agency on Aging must submit to the State Unit on
				  Aging for approval an Area Plan that covers a period of two, three, or four
				  years (as indicated by the State Unit on Aging) from the date of approval. The
				  Area Plan, which must outline a comprehensive and coordinated program of
				  community aging services for older persons within the planning and service
				  area, must be in compliance with applicable law, including the Act, this Title,
				  and with the Older Americans Act of 1965. A proposed Area Plan must include the
				  following items.
(A) A statement of
				mission;
(B) A narrative and
				statement of goals and objectives, including a time frame and plan for
				implementation;
(C) A statement
				indicating an intent to comply with applicable law, including the Act, this
				Title, and with the Older Americans Act of 1965;
(D) A statement describing how the Area
				Agency on Aging develops, administers and supports the comprehensive
				coordinated program of community aging services in its Planning and Service
				Area;
(E) A statement describing
				how the Area Agency on Aging monitors and evaluates the activities of service
				providers;
(F) A statement
				describing how the Area Agency on Aging provides technical assistance to
				service providers;
(G) Procedures
				to evaluate compliance with the Area Plan and budget;
(H) Documentation to substantiate the
				following items:
(i) The program is
				administered in accordance with applicable law and the approved Area
				Plan;
(ii) Policies, procedures and
				methods that are necessary for the proper and efficient administration of the
				Area Plan exist in writing and are followed;
(iii) Uniform administrative requirements and
				cost principles are in compliance with the relevant provisions of applicable
				law;
(iv) Sufficient internal
				control and accounting procedures are maintained in accordance with generally
				accepted accounting principles (GAAP) to ensure proper disbursement of and
				accounting for funds under the approved plan. Fiscal records must be maintained
				for three years from the date of final payment, except records that fall under
				the provisions of the Health Insurance Portability and Accountability Act
				(HIPAA) must be maintained for six full years from the date of final payment.
				(Health Insurance Portability and Accountability Act [HIPAA] procedures must be
				compliant with Code of Federal Regulations (CFR) 45 Sec.160, Sec.162, and
				Sec.164. ) Records must identify adequately the source and application of funds
				for grant or subaward support activities;
(v) Providers of service under the Area Plan
				operate fully in conformance with all applicable federal, state, and local
				fire, health, safety and sanitation and other standards prescribed in law or
				regulations. The Area Agency on Aging requires that when the state or local
				public jurisdictions require licensure for the provision of services, agencies
				providing the services must be licensed;
(vi) Standards and procedures that are
				necessary to meet the requirements provided in Neb. Rev. Stat. §
										81-2214.02,
				regarding safeguarding confidential information exist in writing and are
				followed;
(vii) The Area Agency on
				Aging furnishes reports and evaluations to the State Unit on Aging as requested
				and as required by law;
(viii) Each
				program funded through the Area Agency on Aging operates its program or
				activity in a manner accessible to persons with disabilities;
(ix) Benefits and services available under
				the Area Plan are provided in a non-discriminatory manner;
(x) A third-party blanket liability coverage
				is in force, reasonably sufficient to cover an accident on project
				premises;
(xi) A statement
				acknowledging responsibility for: the subgranting and subcontract of Area
				Agency on Aging funds, the fiscal accountability for these funds, the meeting
				of all state requirements and the avoidance of any conflicts of interest
				arising from any grants, contracts, subgrants, or subcontracts under the plan;
				and
(xii) A statement that the Area
				Agency on Aging has a copy of the Interlocal Cooperation Agreement and bylaws
				under which it operates, maintains it, and that is available on
				request.