New Jersey Administrative Code › Title 6A - EDUCATION › Chapter 23A - FISCAL ACCOUNTABILITY, EFFICIENCY AND BUDGETING PROCEDURES › Subchapter 7 - SCHOOL DISTRICT TRAVEL POLICIES AND PROCEDURES › Section 6A:23A-7.8 - Prohibited travel reimbursements

Current through Register Vol. 56, No. 14, July 15, 2024
(a) A district
				board of education's travel policy shall state the following types of
				expenditures are not eligible for reimbursement:
1. Subsistence reimbursement for one-day
				trips, except for meals expressly authorized by and in accordance with
				N.J.A.C.
				6A:23A-7.12;
2. Subsistence reimbursement for overnight
				travel within the State, except where authorized by the Commissioner in
				accordance with
				N.J.A.C.
				6A:23A-7.11;
3. Travel by district board of education
				members or employees whose duties are unrelated to the purpose of the travel
				event or who are not required to attend to meet continuing educations
				requirements or to comply with law or regulation;
4. Travel by spouses, civil union partners,
				domestic partners, immediate family members, and other relatives;
5. Costs for employee attendance for
				coordinating other attendees' accommodations at the travel event;
6. Lunch or refreshments for training
				sessions and retreats held within the school district, including in-service
				days and for employee participants traveling from other locations within the
				school district;
7. Training to
				maintain a certification that is not required as a condition of employment
				(example: CPE credits to maintain a CPA license if the employee is not required
				to be a CPA for continued school district employment);
8. Charges for laundry, valet service, and
				entertainment;
9. Limousine
				services and chauffeuring costs to, or during, the event;
10. Car rentals, either utilized for airport
				transportation or transportation at a conference, convention, etc., unless
				absolutely necessary for the conduct of school district business. Justification
				shall accompany any request for car rentals. If approved, the most economical
				car rental is to be used, including the use of subcompacts and discounted and
				special rates. An example of the justified use of a car rental is when an
				employee is out of State, making inspections at various locations, and the use
				of public transportation is impracticable. When car rental is authorized, the
				employee shall not be issued an advance payment for the anticipated expense
				associated with the rental;
11.
				Alcoholic beverages;
12.
				Entertainment costs, including amusement, diversion, social activities, and any
				costs directly associated with such costs (such as tickets to shows or sports
				events, meals, lodging, rentals, transportation, and gratuities);
13. Gratuities or tips in excess of those
				permitted by Federal per diem rates;
14. Reverse telephone charges or third party
				calls;
15. Hospitality
				rooms;
16. Souvenirs, memorabilia,
				promotional items, or gifts;
17.
				Air fare without documentation of quotes from at least three airlines and/or
				on-line services; and
18. Other
				travel expenditures that are unnecessary and/or excessive.