New Jersey Administrative Code › Title 5 - COMMUNITY AFFAIRS › Chapter 120 - URBAN ENTERPRISE ZONE AUTHORITY › Subchapter 1 - URBAN ENTERPRISE ZONE PROGRAM › Section 5:120-1.3 - Administrator of the Urban Enterprise Zone Program

Current through Register Vol. 56, No. 14, July 15, 2024
(a) The UEZA shall
				administer the Urban Enterprise Zone Program through an Administrator and sufficient
				staff and operating procedures to ensure the proper operation of the program.
1. To enable the efficient operation of the Urban
				Enterprise Zone program, the Administrator shall develop a standard operational
				manual for use by the zones. It will detail the procedures, file maintenance,
				personal training and such other matters as the Administrator determines will
				facilitate that attainment of this objective. The manual shall be submitted to the
				UEZA Board for consideration and approval, and shall be implemented by the UEZA's
				field representatives. The standard operational manual shall serve as a guidance
				document to ensure uniformity, fairness and completeness in the procedures followed
				throughout the program and will list the documentation necessary for:
i. The zone boundary file, which shall include the
				approved zone map and zone boundary demarcation and all changes acted on by the
				UEZA;
ii. Each business's file, which
				shall contain:
(1) A copy of the certification and
				recertification applications;
(2)
				Documentation to substantiate that it is a "qualified business" and the zone's
				efforts to verify that information;
(3)
				All correspondence relating to the business;
(4) Copies of deed or lease;
(5) A copy of NJ Business Registration form
				(so-called "NJ-REG") and UZ-1; and
(6)
				An activity log for the file;
iii. A copy of each certification and
				recertification application package processed, with active business files separated
				from inactive business files in separate file cabinets;
iv. Ethics compliance files to demonstrate full
				compliance annually with
				40A:9-22.1 et seq. (cited as the
				"Local Government Ethics Law"), and the regulations of the Local Finance Board in
				the Division of Local Government Services in the New Jersey Department of Community
				Affairs, which information has been summarized in tabular form and submitted by
				letter to the Administrator;
v. Files
				for the established financial status reports and complete documentation for all
				projects funded through zone assistance funds, which shall include the project
				proposals, all amendments, bid process documents and bids received, contracts,
				reimbursement requests and reimbursements received, and all
				correspondence;
vi. Personnel records
				and documentation of training for the zone coordinator and zone staff;
vii. Such other matters as may be dictated by
				statute or other rule; and
viii. Unless
				a longer period is required by the Open Public Records Act,
				47:1A-1 et seq., (OPRA) or other
				statute, records retention shall be for seven years for accepted
				certification/recertification applications and all projects, and three years for
				rejected certification/recertification applications; and a log and file of all OPRA
				requests shall be maintained as provided by statute.